CITY COUNCIL and PUBLIC IMPROVEMENT CORPORATION
Special Meeting
Monday, January 12, 2026
Council Chambers & Hybrid
5:30 PM
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION
CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833
PUBLIC COMMENTS
General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. Multiple individuals who wish to speak on the same item may designate a spokesperson. Spokespersons must be representing five or more verified individuals who are present either in person or via zoom. Spokespeople will be allowed up to 10 minutes, at the discretion of the presiding officer. Speaking time may be reduced if the presiding officer reduces the speaking time for individual speakers.
PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that:
(1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. 1 January 12, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas.
CALL TO ORDER
CLOSED SESSION (5:35 - 6:20 PM)
1. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION
Subject: Initiation of litigation in one case
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d) (4)
Number of potential cases: 1, as Plaintiff
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (6:20 - 6:50 PM)
Members of the public may speak in-person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:50 - 7:05 PM) Members of the public may not speak to the item(s).
STUDY SESSION (7:05 - 8:05 PM)
2. Review and Discuss 2025 Q4 Council Priorities & Objectives and format of the 2026 City Council Annual Retreat. CEQA Status – Not a project.
Supplemental Report Added
CONSENT CALENDAR (8:05 - 8:10 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
3. Approval of Minutes from December 8, December 10, and December 15, 2025 Meetings
4. Adoption of Memorandum of Agreement with Service Employees International Union Hourly Unit effective upon adoption through December 31, 2027; and Adoption of Compensation Plan for Unrepresented Limited Hourly Employee effective upon adoption through June 30, 2028; CEQA Status - Not a project
5. Approval of Professional Services Contract Number C26195486 with Baron Contracting in an Amount Not-to-Exceed $514,528 for Gas Leak Survey Services for a Period of Three Years. CEQA Status – Exempt Under CEQA Guidelines Sections 15301(c) and 15308 (Existing Facilities).
2 January 12, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
6. Approval of a Contract with the Media Center for Cable Casting Services of Public Meetings for a Term of Three Years and a Not to Exceed Amount of $540,000 with Two One-Year Options to Extend for a Potential Not to Exceed amount of $900,000 over a five-year term, for cablecasting, production, and streaming services; CEQA Status – Not a Project.
7. Approve the City Manager or Designee to Execute Purchase Order C26196045 with Insight Public Sector, Utilizing a County of Riverside Cooperative Contract ITARC-00930, to Procure Microsoft Enterprise Software Licensing, Cloud Services, and Server/Data Center Licensing for a 3-Year Term with a maximum Total Not-To-Exceed Amount of $2,506,936, inclusive of a Contingency in the Amount of $50,000 Annually.
8. FIRST READING: Adoption of an ordinance to Amend Chapters 4.54 and 4.56 of the Palo Alto Municipal Code to Amend the Regulation of Massage Establishments and Hot Tub/Sauna Establishments as Recommended by the Policy & Services Committee; and Adoption of a Resolution to Amend the Administrative Penalty Schedule to Amend Related Penalties; CEQA status - not a project.
9. SECOND READING: Ordinance of the Council of the City of Palo Alto Renewing the Military Equipment Use Policy in Compliance with Govt. Code Section 7070 et seq. (2025- 2026) (FIRST READING: December 8, 2025; PASSED 7-0)
10. SECOND READING: Ordinance of the Council of the City of Palo Alto Prohibiting Parking of Detached Trailers and Other Non-Motorized Vehicles on Public Streets (FIRST READING: December 8, 2025; PASSED 6-1, Lythcott-Haims no)
11. SECOND READING: Ordinance of the Council of the City of Palo Alto Prohibiting Rental of Vehicles for Human Habitation (FIRST READING: December 8, 2025; PASSED 6-1, Lythcott-Haims no)
12. SECOND READING: Interim Ordinance of the Council of the City of Palo Alto Temporarily Extending Interim Ordinance 5645, Amending Various Chapters of Title 16 (Building Regulations) and Title 18 (Zoning) and Title 21 (Subdivisions and Other Divisions of Land) of the Palo Alto Municipal Code to Implement Recent State Housing Laws (FIRST READING: December 8, 2025, PASSED 7-0)
CITY MANAGER COMMENTS (8:10 - 8:25 PM)
3 January 12, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
ACTION ITEMS (Item 13: 8:25 - 9:25 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
13. Study and Assessment of Palo Alto Turf Systems and Direct Staff to Proceed with El Camino Park Synthetic Turf Replacement and Natural Grass Pilot; CEQA Status – Categorically and Statutorily Exempt
BREAK (15 MINUTES)
RECESS CITY COUNCIL MEETING AND CONVENE PUBLIC IMPROVEMENT CORPORATION
MEETING
ACTION ITEMS (Item 14: 9:40 - 10:00 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
14. Approval of Fiscal Year 2025 Palo Alto Public Improvement Corporation's Annual Financial Report. CEQA Status - Not a Project
RECONVENE CITY COUNCIL MEETING
ACTION ITEMS (Item 15: 10:00 - 10:30 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
15. Review and Approval of Suggested Changes to the City Council Procedures and Protocols Handbook as Recommended by the Policy and Services Committee. CEQA Status – Not a project.
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action or discussion during this meeting’s agenda.
A.
Monthly Investment Report - November 2025 (Unaudited)
B.
Property Agreements Entered into by City Manager Under Palo Alto Municipal Code Section 2.30.210(h) and Reported Per Section Code 2.30.710(b) for Fiscal Year 2025
4 January 12, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
C.
Boards, Commissions, and Committees 2025 Year-End Attendance Report; CEQA Status - Not a Project
D.
Surplus Property Donated by the City to Nonprofit Agencies; CEQA Status: Not a Project
OTHER INFORMATION
Standing Committee Meetings this week
Policy & Services Committee January 14, 2026
Public Comment Letters
Schedule of Meetings
SUPPLEMENTAL / AMENDED AGENDA ITEMS
2. Review and Discuss 2025 Q4 Council Priorities & Objectives and format of the 2026 City Council Annual Retreat. CEQA Status – Not a project.
Supplemental Report Added
5 January 12, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
PUBLIC COMMENT INSTRUCTIONS
Members
of
the
Public
may
provide
public
comments
to
teleconference
meetings
via
email,
teleconference, or by phone.
1. Written public comments
may be submitted by email to
[email protected]
.
2. For
in
person
public
comments
please
complete
a
speaker
request
card
located
on
the
table
at
the
entrance
to
the
Council
Chambers
and
deliver
it
to
the
Clerk
prior
to
discussion of the item.
3. Spoken
public
comments
for
agendized
items
using
a
computer
or
smart
phone
will
be
accepted
through
the
teleconference
meeting.
To
address
the
Council,
click
on
the
link
below to access a Zoom-based meeting. Please read the following instructions carefully. ◦
You
may
download
the
Zoom
client
or
connect
to
the
meeting
in-
browser.
If
using
your
browser,
make
sure
you
are
using
a
current,
up-to-date
browser:
Chrome
30 ,
Firefox
27 ,
Microsoft
Edge
12 ,
Safari
7 .
Certain
functionality
may
be
disabled
in
older
browsers
including
Internet
Explorer.
Or
download
the
Zoom
application
onto
your
smart
phone
from
the
Apple
App
Store
or
Play
Store
and
enter
in
the
Meeting ID below.
◦
You
may
be
asked
to
enter
an
address
and
name.
We
request
that
you
identify
yourself
by
name
as
this
will
be
visible
online
and
will
be
used
to
notify
you
that it is your turn to speak.
◦
When
you
wish
to
speak
on
an
Agenda
Item,
click
on
“raise
hand.”
The
Clerk
will
activate
and
unmute
speakers
in
turn.
Speakers
will
be
notified
shortly
before
they
are called to speak.
◦
When
called,
please
limit
your
remarks
to
the
time
limit
allotted.
A
timer
will
be
shown on the computer to help keep track of your comments.
4. Spoken
public
comments
for
agendized
items
using
a
phone
use
the
telephone
number
listed
below.
When
you
wish
to
speak
on
an
agenda
item
hit
*9
on
your
phone
so
we
know
that
you
wish
to
speak.
You
will
be
asked
to
provide
your
first
and
last
name
before
addressing
the
Council.
You
will
be
advised
how
long
you
have
to
speak.
When
called
please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN
Meeting ID: 362-027-238 Phone: 1-669-900-6833
Americans
with
Disability
Act
(ADA)
It
is
the
policy
of
the
City
of
Palo
Alto
to
offer
its
public
programs,
services
and
meetings
in
a
manner
that
is
readily
accessible
to
all.
Persons
with
disabilities
who
require
materials
in
an
appropriate
alternative
format
or
who
require
auxiliary
aids
to
access
City
meetings,
programs,
or
services
may
contact
the
City’s
ADA
Coordinator
at
(650)
329-2550
(voice)
or
by
emailing
Requests
for
assistance
or
accommodations
must
be
submitted
at
least
24 hours
in
advance
of
the
meeting,
program,
or
service.
6 January 12, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
California
Government
Code
§84308
,
commonly
referred
to
as
the
"Levine
Act,"
prohibits
an
elected
official
of
a
local
government
agency
from
participating
in
a
proceeding
involving
a
license,
permit,
or
other
entitlement
for
use
if
the
official
received
a
campaign
contribution
exceeding
$500
from
a
party
or
participant,
including
their
agents,
to
the
proceeding
within
the
last
12 months.
A
“license,
permit,
or
other
entitlement
for
use”
includes
most
land
use
and
planning
approvals
and
the
approval
of
contracts
that
are
not
subject
to
lowest
responsible
bid
procedures
and
have
a
value
over
$50,000.
A
“party”
is
a
person
who
files
an
application
for,
or
is
the
subject
of,
a
proceeding
involving
a
license,
permit,
or
other
entitlement
for
use.
A
“participant”
is
a
person
who
actively
supports
or
opposes
a
particular
decision
in
a
proceeding
involving
a
license,
permit,
or
other
entitlement
for
use,
and
has
a
financial
interest
in
the
decision.
The
Levine
Act
incorporates
the
definition
of
“financial
interest”
in
the
Political
Reform
Act,
which
encompasses
interests
in
business
entities,
real
property,
sources
of
income,
sources
of
gifts,
and
personal
finances
that
may
be
affected
by
the
Council’s
actions.
If
you
qualify
as
a
“party”
or
“participant”
to
a
proceeding,
and
you
have
made
a
campaign
contribution
to
a
Council
Member
exceeding
$500
made
within
the
last
12 months,
you
must
disclose
the
campaign contribution before making your comments.
7 January 12, 2026
Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas
.
City Council
Staff Report
From: City Manager
Report Type: STUDY SESSION
Lead Department: City Manager
Meeting Date: January 12, 2026
Report #:2511-5583
TITLE
Review and Discuss 2025 Q4 Council Priorities & Objectives and format of the 2026 City Council Annual Retreat. CEQA Status – Not a project.
RECOMMENDATION
City Council receive and discuss the completion status of 2025 City Council Objectives and review the planned format of the 2026 City Council Annual Retreat.
BACKGROUND
On January 25, 2025, the Council held its annual retreat to approve the 2025 Council Priorities.1 The Priority Setting Guidelines define “priority” as a topic that will receive significant attention during the year. At the conclusion of the retreat, the City Council approved the following priorities:
Climate Action and Adaptation, & Natural Environment Protection Economic Development & Retail Vibrancy
Implementing Housing Strategies for Social & Economic Balance Public Safety, Wellness & Belonging
Over a series of meetings, the Council reviewed the proposed Objectives, defined as a discrete project or milestone intended to be achieved within the year, and on May 5, 2025, Council approved 70 Objectives meant to reflect potential Council actions, be measurable and time- bound to make real progress in advancing Council Priorities.2 These are summarized in Attachment A of the report.
1 January 25, 2025 City Council Annual Retreat:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=15926 2May 5, 2025 City Council Meeting:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16065 Item 2
Item 2 Staff Report
Item 2: Staff Report
Pg.
1 Packet Pg. 8 of 469
At its December 9, 2025 meeting5, the Policy & Services Committee reviewed the 2025 Priorities and proposed they be continued into 2026 as part of its second year in a two-year cycle. Per the Handbook guidelines, the Committee also provided recommendations about the process that will be used at the Annual Retreat. This Study Session is an opportunity for the City Council to discuss the Committee’s recommendations.
ANALYSIS
Progress on 2025 Council Priorities & Objectives
Progress on Council Priorities is measured by the accomplishments of its subset objectives and reported on a quarterly basis. This report spans Q4, reflecting activity through the months October to December 2025. A summary table of all 70 objectives is listed in Attachment A, including estimated completion quarters. A narrative on each objective update is found in Attachment B, it includes:
Project Description- Describes overall project goals and outcomes which may span beyond the calendar year.
2025 Milestone- Describes activities and outcomes planned for the calendar year as some projects are multi-year in length and are broken up into phases.
Project Status-
Completed - Project as described in the 2025 milestone is overall complete, though some minor/non-substantive follow-up may still be needed. On-Track- Project is expected to be completed as specified. Any changes in project scope or timing due to Council direction or action will remain labeled On Track with the new estimated timeframe.
Behind - The project estimated completion date may be delayed due to operational issues, capacity constraints (such as vacancies in staffing), or project has not started by the estimated completion date.
Hold/Dropped - Project is not actively in progress or will no longer move forward in the current year. Reasons may include the issue is no longer relevant, operational constraints, or is stalled/dropped due to council direction.
Estimated Completion - The calendar quarter in which the objective is expected to be completed.
Department Lead - Identifies the lead department and project manager responsible for coordinating progress.
5 December 9, 2025 Policy & Services Meeting:
https://cityofpaloalto.primegov.com/api/compilemeetingattachmenthistory/historyattachment/?historyId=94d50f 6d-46cd-4ddb-aadc-f5309e294b9e
Item 2
Item 2 Staff Report
Item 2: Staff Report
Pg.
2 Packet Pg. 9 of 469
Quarterly Update - a brief progress update on the project describes work reflected in the respective calendar quarter. Any delays or project issues will be reflected in this section.
To date, of the 70 Council objectives supporting Council priorities, in the fourth quarter, a total of 51 (73%) have been completed or are on track with new Council direction, 16 are behind schedule (23%), and three (4%) are on hold. Objectives with a revised estimated completion date are notated with an asterisk (*) in the revised estimated completion quarter and explanation in the Quarterly Update section of the objective summary in Attachment B.
Policy & Services Recommendation for 2026 Council Priorities and Annual Retreat At its December 9, 2025, meeting, the Policy & Services Committee reviewed the 2025 Priorities and proposed they be continued into 2026 as part of its second year in a two-year cycle. Per the Handbook guidelines, the Committee also provided recommendations about the process that will be used at the Annual Retreat. The Policy & Services Committee recommended that the 2026 Annual Retreat focus on bridging Priorities and Objectives by discussing where there may be mid-level goals that specify intended outcomes within each Priority to guide Specific, Measurable, Achievable, Relevant, Time-bound, Inclusive, and Equitable (SMARTIE) implementation. In advance of the Retreat, staff would invite individual Councilmembers to suggest potential mid-level goals. Retreat time would then focus on finalizing and prioritizing those goals. The approach would be designed to finalize these goals at the Retreat, and not require subsequent City Council action for approval. Staff would then advance tactical objectives in pursuit of the goals and periodically report on progress.
The Committee also discussed creating tiers among the Objectives, noting that some are more time-sensitive or higher priority than others. This structure would help staff direct resources toward the most critical Objectives that advance mid-level goals, while still acknowledging the importance of lower-tier Objectives. The Committee emphasized the importance of reducing the overall number of Objectives to a manageable set and removing those included primarily for visibility or tracking purposes. Only Objectives that meet the SMARTIE criteria should be included. For example, the two tiers could be defined as follows:
Tier 1 Objectives: Objectives that are mission-critical, SMARTIE, and must be achieved to meet legal, operational, safety, or strategic requirements. Would require active management, escalation and regular reporting.
Tier 2 Objectives: Value-adding initiatives that are important, improve quality or advance longer-term goals, but flexible in timing and dependent on capacity or completion of Tier 1 priorities. These do not create immediate risk if delayed.
Staff requests Council confirmation of the proposed process.
The Retreat will also provide the opportunity to discuss and confirm Council Ad Hoc Committees that will continue in 2026. Staff is preparing a summary of 2025 Ad Hoc Committees in preparation for the Retreat.
Item 2
Item 2 Staff Report
Item 2: Staff Report
Pg.
3 Packet Pg. 10 of 469
Proposed Retreat Agenda
The Committee recommended the agenda include:
Overview and orientation to retreat focus
Discussion of suggested mid-level goals
Selection and prioritization of mid-level goals
Discussion of Council ad hoc committees and other strategies to achieve goals Next steps
Finally, the Committee unanimously recommended engaging an outside facilitator to allow full participation from all Council members.
FISCAL/RESOURCE IMPACT
No resource impact is expected at this time. This discussion will inform the Annual Council Retreat scheduled for January 24, 2026.
STAKEHOLDER ENGAGEMENT
Staff will be seeking community engagement on 2026 Council priorities and areas of focus via Open Town Hall survey in December and January 2026. Additional opportunities for feedback will be available during the Council retreat, as well as through direct email correspondence to City Council.
ENVIRONMENTAL REVIEW
This item is not considered a project as defined by the California Environmental Quality Act (CEQA) because it is presented as a study session only, with no formal action requested from the City Council.
ATTACHMENTS
Attachment A: 2025 Council Priorities and Objectives Q4 Summary Table Attachment B: 2025 Council Priorities and Objectives Q4 Update APPROVED BY:
Ed Shikada, City Manager
Item 2
Item 2 Staff Report
Item 2: Staff Report
Pg.
4 Packet Pg. 11 of 469
ATTACHMENT A
#
ED
CA
IHS
PS
1X Complete construction of initial pilot area of electric grid modernization. Project will increase electrical capacity and reliability in initial pilot area bounded by Louis, Amarillo, 101, & Embarcadero about 1,200 homes; once completed, staff will continue the grid upgrades to the "Phase 1" area which impacts approx 6,000 homes. (16)
X
2X X Begin construction of the Newell Road Bridge Replacement project. Award of a construction contract for the replacement of Newell Road Bridge in time to begin construction taking advantage of the 2025 in‐channel construction season. (32) X
3X X Begin construction of Hamilton Avenue storm drain system capacity upgrades project. Prioritization of the Hamilton Avenue project from the list of 2017 ballot measure priority projects will increase the ability of the storm drain system to convey water in the event of a San Francisquito Creek overflow. (31) X
4X Complete implementation of the Reliability and Resiliency Strategic Plan, including Strategy 4 – conducting a cost/benefit analysis of flexible energy resources such as battery storage and microgrids (including evaluation of the airport microgrid), and Strategy 5 – recommending potential programs for Council consideration.
X
5X Complete deployment of 65,000 residential Advanced Metering Infrastructure (AMI) meters by end of FY 2025 and begin deployment of commercial AMI meters. (13)
X
6X Council approval for Phase 2 (full service program) of the Advanced Whole Home Electrification Pilot Program and begin implementation. (19) X 7X Develop and obtain Council approval for strategies and a 2026/2027 work plan for the next phase of S/CAP implementation of climate and sustainability goals.
X
8X X Begin development of a Regional Shoreline Adaptation Plan meeting new standards approved by BCDC. Engage with neighboring cities for potential partnership and review status with the City Council. (33) X
9X Council consideration of an ordinance implementing updated Stream/Creek Corridor Setback requirements. (34) X* * 10 X Council consideration of an ordinance implementing Bird Safe Glass & Wildlife Light Pollution Protections standards. (35) X* 11 X X Advocate for the San Francisquito Creek Flood Protection capital project (Reach 2) through Council’s JPA representation and any Council approvals involved. (31)
X
12 X Initiate Preliminary Engineering and Environmental Clearance Work for Quarry Road Extension in Partnership with Stanford University, Caltrans, & VTA. X 13 X Develop an updated Regional Water Quality Control Plant Biosolids Facility Plan. Complete initial work to develop plan, including consideration of PFAS pollutants and the Measure E site, and review with a Council committee in advance of Council acceptance of the plan in late 2025 or early 2026.
X
14 X X Council Adoption of the Safe Streets for All (SS4A) Safety Action Plan. Informed by feedback from the Policy & Services Committee, bring forward a Safety Action Plan providing a roadmap for eliminating traffic deaths and severe injuries through the reduction of vehicle miles traveled enabling staff to seek grant funding for implementation. (14)
X
15 X X Council Adoption of the 2025 Bicycle and Pedestrian Transportation Plan (BPTP). Consideration of the Draft BPTP Update, informed by public feedback for City Council adoption. (15)
X
16 X X Refine Grade Separation Design Alternatives per Council Direction and Conduct Outreach to Support Rail Committee Review of Locally Preferred Alternatives.
Review advanced alternatives to minimize right of way impacts and improve traffic circulation, conduct outreach, and develop conceptual plans (15% design) for each of the three crossings. (30)
X
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority
OBJECTIVES
(70 in total)
Q1
Q2
Q3
Q4
Climate Action and Adaptation, & Natural Environment Protection (CA) Modernize critical infrastructure for climate resilience Advance citywide and regional climate adaptation and environmental protection strategies Advance active and sustainable transportation
Item 2
Attachment A - 2025
Council Priorities and
Objectives Q4 Summary
Table
Item 2: Staff Report
Pg.
5 Packet Pg. 12 of 469
ATTACHMENT A
#
ED
CA
IHS
PS
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority
OBJECTIVES
(70 in total)
Q1
Q2
Q3
Q4
17 X X Identify locations and design concepts for additional east‐west bicycle and pedestrian crossings of the Caltrain railroad tracks in the southern part of the city. X 18 X Complete E‐Mobility Strategic Plan for Council acceptance. Develop, approve and implement the Plan which reflects feedback on strategies reviewed by the Council Ad Hoc Climate Protection Committee and its Working Group. (21) X
19 X Propose an updated multifamily EV charger program (EV 2.0) for Council approval. X 20 X Develop and begin implementing a City Facility Electrification Plan. Building on the citywide Facilities Assessment, create a multi‐year plan to begin replacing fossil fuel use in City buildings in alignment with S/CAP goals, and begin implementing through the Capital Improvement Program. (19) X
21 X X Implement plan for phaseout of leaded fuel at Palo Alto Airport. With unleaded fuel now available at the airport, implement plan to conduct lead monitoring, encourage and track use of the fuel, explore potentially subsidizing the cost of unleaded fuel, and develop updated lease requirements to promote unleaded fuel . (77)
X
22 X Share preliminary analysis of strategies for a physical and financial transition of the gas utility to relevant policymakers and stakeholders. Utilize initial subject matter expert work that developed a minimum future gas grid need for system retirement to analyze alternatives for scaling down the gas distribution system. (17)
X
23 X Present an ordinance to Council enacting the 2026 California Building Standards Code update, including the California Green Building Standards Code; submit to the California Building Standards Commission for approval.
X
24 X Develop an Advanced Commercial Rooftop HVAC Pilot Program proposal and review with the Climate Action and Sustainability Ad Hoc Committee for recommendation to Council. (20)
X
25 X X Council approval of outdoor activation guidelines for California Avenue. Council approval of outdoor activity guidelines informed by continued engagement with stakeholders on a refined priorities and recommendations and Initiate implementation. (2) X*
26 X Council approval of a final signage plan for California Avenue and funding appropriations. Review the signage plan for California Avenue with the Architectural Review Board (ARB), incorporate feedback, and seek Council approval to implement the plan. (2) X*
27 X Council approval of a design option for California Ave. Engage stakeholders to refine alternative street designs for California Avenue and present them to Council for discussion and action, including funding appropriations to pursue a street design. (3) X*
28 X X Propose and implement outdoor activation guidelines for Car‐Free Ramona Street. Initiate implementation of Council approved outdoor activity guidelines informed by continued engagement with stakeholders on a refined priorities and recommendations.
X* *
29 X Council approval of Ramona Street design and funding appropriations. Engage stakeholders to develop design proposals for Car‐Free Ramona Street and present to Council for necessary funding appropriations to implement initial phase(s). (4) X*
30 X Resume work on new parking structure in Downtown core (Lot D). Staff will present parking garage design options to City Council for selection. (8) X 31 X X Council approval of funding to continue Downtown cleanliness enhancements and other medium‐term investments. Include necessary proposals and budget appropriations as part of the development of the FY 2026 Operating Budget to continue enhanced Downtown Cleanliness enhancements and other medium‐term investments such as a Mobility Hub.
X
32 X X Begin feasibility analysis of Assessment District for University Avenue Streetscape. Conduct analysis to determine practicality of an assessment district or similarly funding strategy as a funding mechanism for capital enhancements to University Avenue Streetscape.
X
Activate and enhance key commercial districts
Support economic development and retail vibrancy
Economic Development & Retail Vibrancy (ED)
Promote clean energy and reduce fossil fuel dependence
Item 2
Attachment A - 2025
Council Priorities and
Objectives Q4 Summary
Table
Item 2: Staff Report
Pg.
6 Packet Pg. 13 of 469
ATTACHMENT A
#
ED
CA
IHS
PS
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority
OBJECTIVES
(70 in total)
Q1
Q2
Q3
Q4
33 X Complete build‐out of fiber‐to‐the‐premises (FTTP) pilot Phase 1 with grid modernization. Complete building out of a reliable and high‐speed municipal fiber service in a pilot area and work to establish internet service provider operations including necessary business tools such rate setting, billing and operations software to roll out services in the initial build. (9) X* *
34 X Council consideration of an ordinance that expands retail opportunities and promotes retail resiliency. Consider further refinement to retail and retail‐like definition and explore changes to retail preservation ordinance. (12) **
35 X Council consideration of an ordinance restoring subjective wireless communication facility regulations. Hold a public hearing on a draft ordinance implementing the City Council's direction from late 2024 to eliminate objective standards for the placement of wireless antennas within the public right of way on street light or utility poles.
X
36 X Refine destination marketing efforts and enhance Palo Alto’s international reputation. Meet with hospitality partners and incubator/accelerators to assess willingness to partner with the City on destination marketing efforts and propose next steps, including necessary appropriation actions, to City Council.
X
37 X Prepare an ordinance for Council review expanding the housing focus area. Increase housing development potential along El Camino Real and consideration of an exemption from payment of development impact fees for inclusionary units under certain circumstances, consistent with Housing Element Program 3.4 E. (41) X
38 X Present to Council an ordinance updating the City’s housing incentive program. Increase housing development potential and expand provisions to multi‐family zoning and other commercial districts in accordance with Housing Element Program 3.4 D. (46) X
39 X Prepare an update to the City's accessory dwelling unit ordinance. Update local implementation regulations to respond to changes in State Law, consistency with the State Housing and Community Department's 2025 ADU Handbook and address applicable deficiencies identified in HCD's comment letter.
X
4 0XXXX Initiate the San Antonio Road Area Plan. Begin data gathering, document review, implementing a community outreach and engagement strategy, check‐in meetings with appointed and elected officials, and review by the City Council of a community assessment report and receive updated project direction, consistent with Housing Element Program 6.6 C. (40)
X
41 X Partner with Santa Clara County Housing Authority to achieve construction timeline milestones for the Palo Alto Homekey project (which will provide transitional housing and services for unhoused residents). (51) X* *
42 X Identify different housing typology options for the one‐acre site near Matadero Creek. Use grant funded technical analysis to consider housing options for a future affordable housing development on land to be dedicated to the City from the 2023 Sobrato/City Development Agreement; present findings and receive direction from Council.
X
43 X Prepare the Community Development Block Grant (CDBG) 5‐Year Consolidated Plan and Annual Action Plan. The Quinquennial update helps jurisdictions to assess affordable housing and community development needs and market conditions to make data‐driven, place‐based investment decisions when distributing federal CDBG grant funds.
X
44 X X Advance affordable housing project on Downtown surface parking lot (Lot T). Enter into an exclusive negotiating agreement with Alta Housing; receive an updated project concept design & prescreening application for Council review; receive formal planning entitlement application, consistent with Housing Element Program 1.4 A. (8)
X
45 X X Work with the Santa Clara County Housing Authority to determine next steps to maintain affordability and improve conditions at Buena Vista Mobile Park. (56) Meet with Housing Authority regularly to identify feasible next steps. Review financing approach and options. Update Council on identified, proposed next steps and approach.
X
Enable housing production through zoning and regulatory reform Advance affordable housing developments
Implementing Housing Strategies for Social & Economic Balance (IHS)
Item 2
Attachment A - 2025
Council Priorities and
Objectives Q4 Summary
Table
Item 2: Staff Report
Pg.
7 Packet Pg. 14 of 469
ATTACHMENT A
#
ED
CA
IHS
PS
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority
OBJECTIVES
(70 in total)
Q1
Q2
Q3
Q4
46 X Organize an initial review of sources and methods to raise funding to support new affordable housing production for future evaluation. Conduct research to identify and evaluate sources and methods. Work with Finance Committee to develop recommendations for City Council.
X
47 X Present a renter protection fair chance ordinance to Council. Present findings of an analysis and policy recommendations in the form of a draft ordinance to reduce barriers to housing by individuals with criminal records, consistent with Housing Element Program 6.6 I. (54) X
48 X Report out on initial data from the rental registry program and project implementation; receive feedback and recommendations for next steps. (57) X* 49 X Present to Council an analysis related to anti‐rent gouging. Consistent with prior Council direction, examine implications of a possible ordinance from a legal, policy and anticipated resource demand perspectives; receive direction on next steps. (55) X
50 X X Present options to address homelessness impacts, particularly relating to individuals living in vehicles, to Policy & Services Committee for prioritization.
Identify feasible (1) regulatory approaches to manage the use of public space and (2) policy solutions to expand RV safe parking. Present options to P&S for consideration and prioritization. X
51 X Extend for one year or codify R1/SB 9 interim ordinance. Establish objective development standards and increases the maximum floor area for SB 9 units from 800 to 1200 square feet consistent with Housing Element Program 6.3A; consider implications of similar objective standards for R1 and SB 9 projects relative to the City’s Individual Review Program. (45)
X
52 X Initiate evaluation of South of Forest Area Coordinated Area Plan (SOFA) development standards. Review and explore options to amend the coordinated area plan with the intent to replace subjective development standards with objective standards consistent with Housing Element Program 3.7.
X
53 X Present to Council the Downtown Housing Plan Community Assessment report and receive Council direction on draft housing plan scenarios. Continue advancing the plan development and public engagement strategy to prepare draft housing plan and environmental review. (36) X
54 X Present an ordinance to Council that supports innovative housing structures. Creates zoning incentives or update development standards to support various housing typologies, including micro‐units, intergenerational housing, aging adults, students and lower‐income units, consistent with Housing Element Program
6.5. (48)
X
55 X X Present findings to Council on a study that explores code amendments reducing commercial floor area and possible extension of Downtown in‐lieu parking program to residential development: Evaluate opportunities that make multi‐family housing an attractive alternative to commercial office development, consistent with Housing Element Program 3.9. (50)
X
5 6XXXX Update development impact fees for public safety, government facilities, housing, transportation, parks, and community services. Conduct a nexus and feasibility study to ensure housing remains viable. Consider potential policy to waive impact fees associated with for low‐income inclusionary units with when 20% of the units are deed restricted. (Housing Element Programs 2.1B; 3.1 B&C) (Housing Element Programs 2.1B; 3.1 B&C) X
57 X Open the new Public Safety Building for daily Police, OES, and Fire services. Complete construction, move‐in of departments, and a ribbon‐cutting event to commemorate the official availability of public safety services from the facility for all. (72) X*
58 X Council to adopt the updated Foothills Fire Management Plan and Community Wildfire Protection Plan. Plan to reflect alignment with Santa Clara County and other agencies and entities to address early warning technology, planning and procedural elements and risk mitigation. (71) X
59 X Council approval of construction contract for Fire Station No. 4 Replacement project and initiation of construction. (73) X* 60 X Activate a fire engine at Fire Station 4. Augment staffing at Fire Station 4 to deploy either ambulance or fire engine response. X Public Safety, Wellness & Belonging (PS)
Improve citywide housing policy and planning
Modernize public safety infrastrucutre
Support tenant protections and housing equity
Item 2
Attachment A - 2025
Council Priorities and
Objectives Q4 Summary
Table
Item 2: Staff Report
Pg.
8 Packet Pg. 15 of 469
ATTACHMENT A
#
ED
CA
IHS
PS
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority
OBJECTIVES
(70 in total)
Q1
Q2
Q3
Q4
61 X Initiate an update to the City’s seismic hazards ordinance. Conduct an assessment of previous study, update potentially eligible buildings, and begin work on seismic hazard identify and mitigation ordinance. (75) X
62 X Develop Master Plan for Cubberley site. Complete a master plan by December 2025 for 15 acres anticipated to be purchased from PAUSD pending a successful bond measure in November 2026 and begin community polling to inform the development of a ballot measure for voter consideration. (61) X
63 X Implement the 2024‐2025 Wellness & Belonging Action Plan. Complete the 28 action items in the action plan in collaboration with partners. X 64 X Open 445 Bryant Street Community Center. Complete construction and any necessary partnership agreements to begin La Comida Senior Lunch Program at the facility by end of July, 2025; plan further work for general community center operations concurrently. (64) X* *
65 X Enhance and Expand Inclusive Programs and Services. Enhance services to support individuals with disabilities seeking accommodation support, expand community partnerships that serve the disability community, and implement new therapeutic recreation programs .
X
66 X Implement New Expanded CSD Recreation Special Events Workplan. Approve and implement the Workplan which expands Community Special Events that foster togetherness, belonging and celebrate the rich diversity of our community (60) X
67 X Support Community Mental Health. Provide support for all ages through community partnerships, programs, and initiatives. (65) X 68 X Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and other potential opportunities to decrease SFO noise impacts on Palo Alto. (79)
X
69 X Council Approval of Quiet Zone Concept Plans at Churchill Ave, Meadow Drive, and Charleston Rd Rail Crossings. (76) X 70 X X Enhance safety and improve quality of life in commercial areas by reducing criminal activity through business engagement and the deployment of officers and technology. Establish a Business Watch program to enhance collaboration with businesses and assign two officers at a minimum to patrol high traffic commercial areas.
X
*Revised estimated completion date
**Revised estimated completion date in 2026
Expand wellness and community serving facilities and services Promote environmental and transportation safety
Item 2
Attachment A - 2025
Council Priorities and
Objectives Q4 Summary
Table
Item 2: Staff Report
Pg.
9 Packet Pg. 16 of 469
Q4 Update (October - December)
2025 City Council Priorities & Objectives
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
10 Packet Pg. 17 of 469
4 Council Priority
13 Focus Area
70 Objective
Executive Summary
Overall Summary
%
On Track 7
Behind 23
On Hold 4
Completed 66Status
To date, of the 70 Council Objectives supporting Council priorities, in the fourth quarter, a total of 51 (73%) have been completed or are on track with new Council direction, 16 are behind schedule (23%), and three (4%) are on hold.
The 2025 City Council Priorities are:
1. Climate Action and Adaptation, & Natural Environment Protection
2. Economic Development & Retail Vibrancy
3. Implementing Housing Strategies for Social & Economic Balance
4. Public Safety, Wellness & Belonging
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
11 Packet Pg. 18 of 469
% #
On Track 8 2
Behind 13 3
Completed 79 19
Council Priority 1
Climate Action and Adaptation, & Natural Environment Protection % #
On Track 8 1
Behind 58 7
On Hold 8 1
Completed 25 3
Council Priority 2
Economic Development & Retail Vibrancy
% #
On Track 5 1
Behind 20 4
On Hold 10 2
Completed 65 13
Council Priority 3
Implementing Housing Strategies for Social & Economic Balance % #
On Track 7 1
Behind 14 2
Completed 79 11
Council Priority 4
Public Safety, Wellness & Belonging
Plan Summary
Status Status
Status Status
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
12 Packet Pg. 19 of 469
% #
On Track 8 2
Behind 13 3
Completed 79 19
% #
Behind 17 1
Completed 83 5
Complete initial pilot area of electric grid modernization.
The project will increase electrical capacity and reliability in initial pilot area bounded by Louis, Amarillo, 101, &
Embarcadero about 1,000 homes; once completed, staff will continue the grid upgrades to the "Phase 1" area which impacts approximately 6,000 homes.
The Cityʼs planned project includes the modernization of the systematic grid and incorporates the goals and key actions from the Grid Modernization Study to prepare for widespread
electrification in support of the S/CAP goal of an 80 percent carbon reduction by 2030. This project is coordinated with the Fiber to the Home pilot.
Owner: Jim Pachikara
Objective Milestone
By the end of FY2025 staff intends to complete the pilot area of Phase 1.
Achievements:
A total of 908 homes have been served with upgraded facilities, including the replacement of 70 wood utility poles, installation of 106 new transformers, 22,650 feet of new low-voltage wire, and 46,743 feet of new fiber messenger. The pilot area was completed at a cost of just over $10 million, with contracted labor representing the largest expense.
Roadblocks:
No specific roadblocks have been identified or reported at this stage.
Next Steps:
Staff will continue monitoring upgraded infrastructure to ensure performance and reliability, assess customer satisfaction, and evaluate opportunities for expansion based on pilot results and available funding. Engineering design for the remainder of Phase 1 of the Grid Modernization project (EL-24000) is ongoing.
Begin construction of the Newell Road Bridge Replacement project.
Award of a construction contract for the replacement of Newell Road Bridge in time to begin construction taking advantage of the 2025 in-channel construction season.
Owner: Holly Boyd
Objective Milestone
Complete design and right-of-way acquisition, obtain
regulatory permits, and seek programming of construction funding by Caltrans, through Council advocacy as needed, and award a construction contract, subject to property owner, permitting agencies, and Caltrans approvals.
Initiate and complete construction.
Achievements:
Staff received authorization from Caltrans to advertise the project in April. After successful bidding of the project, Council approved a construction contract on June 16. Staff issued the notice to proceed on August 1, with pre-construction activities starting in September. Construction will last for a year and a half and will be completed in Spring 2027.
Roadblocks:
No significant roadblocks have been reported at this stage.
Next Steps:
Monitor the progress of pre-construction activities and prepare for the commencement of full construction operations as scheduled.
Council Priority 1
Climate Action and Adaptation, & Natural Environment Protection Focus Area 1.1
Modernize critical infrastructure for climate resilience Objective 1.1.1
Ongoing - Jun 30, 2025 Completed
Objective 1.1.2
Ongoing - Jun 30, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
13 Packet Pg. 20 of 469
Begin construction of Hamilton Avenue storm drain system capacity upgrades project.
Advance the San Francisquito Creek (SFC) Flood Protection capital project (Reach 2) through Councilʼs JPA representation and any Council approvals involved. Prioritization of the Hamilton Avenue project from the list of 2017 ballot measure priority projects will increase the ability of the storm drain system to convey water in the event of a San Francisquito Creek overflow.
Owner: Holly Boyd
Objective Milestone
Begin construction of Hamilton Avenue storm drain system capacity upgrades project.
Achievements:
The storm drain system design was completed in June, and the project was advertised for bid in late July. A construction contract was awarded by City Council on October 6. A notice to proceed was issued to the contractor with pre- construction activities starting on December 8.
Roadblocks:
No significant roadblocks have been reported at this stage.
Next Steps:
Monitor the progress of pre-construction activities and prepare for the commencement of full construction operations as scheduled.
Complete implementation of the Reliability and Resiliency Strategic Plan (RRSP), including Strategy 4 – conducting a cost/benefit analysis of flexible energy resources such as battery storage and microgrids (including evaluation of the airport microgrid), and Strategy 5 – recommending
potential programs for Council consideration.
The RRSP includes several long-term and ongoing efforts that extend beyond this year, primarily in Strategies 1, 2, and 3. But Strategies 4 and 5 focus on a cost-benefit analysis and program options for use of flexible technologies and efficient
electrification strategies to provide various types of community value. This goal involves completion of Strategies 4 and 5 of the RRSP .
Owner: Jonathan Abendschein
Objective Milestone
In 2025, the Climate Action and Sustainability Committee (CASC) and the Utilities Advisory Commission (UAC) will review the cost-benefit analysis and potential program options to complete Strategies 4 and 5 of the Resilient Resource and Sustainability Plan (RRSP). Following these reviews, the City Council will consider the recommendations and provide
direction on any subsequent program implementation.
Achievements: Staff completed several studies, including a cost-benefit analysis, to achieve Strategies 4 and 5 of the RRSP . Staff discussed preliminary results with the Utilities Advisory Commission (UAC) and the City Council's Climate Action and Sustainability Committee (CASC) over the summer at their July 9 and August 22 meetings, respectively, and received policy feedback, which was then incorporated into the final draft plan and staff recommendation which was considered at the November 20, 2025 CASC meeting and the December 3, 2025 UAC meeting. Both bodies recommended the City Council approve the plan and focus primarily on barrier reduction and low-cost technical assistance where feasible, while recommending periodic re-evaluation of the cost-benefit analysis, and further discussion on the use of microgrids for long-term resiliency. The City Council will discuss these recommendations at its February 9, 2026 meeting.
Roadblocks: No significant roadblocks were identified at this stage.
Next Steps: City Council consideration of the UAC and CASC recommendations at its February 9, 2026 meeting and staff implementation of City Council direction from that meeting.
Objective 1.1.3
Ongoing - Sep 30, 2025 Completed
Objective 1.1.4
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
14 Packet Pg. 21 of 469
Advance citywide and regional climate adaptation and environmental protection strategies Owner: Lupita Alamos
% #
On Track 14 1
Behind 29 2
Completed 57 4
Complete deployment of 65,000 residential Advanced
Metering Infrastructure (AMI) meters by end of FY 2025 and begin deployment of commercial AMI meters.
The City of Palo Alto Utilities (CPAU) is upgrading the Cityʼs utility metering system with electronic meters to utilize grid technology called Advanced Metering Infrastructure (AMI). AMI is becoming a standard in the utilities industry, enabling interval utility usage data and time-of-use rates for homes and businesses to the benefit of electric, natural gas, and water utility customers. CPAU will replace old legacy electric meters with new advanced electric meters and retrofit existing water and gas meters with AMI radios, starting with residential meters.
Owner: David Yuan
Objective Milestone
A continuation from 2024 to deploy all 65,000 residential AMI meters, this work continues, as well as to deploy 10,300 commercial AMI meters by Q3 2025 assuming no supply chain delays.
Achievements: Approximately 60,500 or 93% of electric, gas, and water residential meters have been converted to AMI. Staff will begin offering electric time of use (TOU) rates beginning in January 2026 under a phased approach to ensure billing accuracy and operational efficiency. Under TOU rates, electricity prices will be lower during off-peak hours and higher during peak hours.
Roadblocks: Supply chain issues with electric AMI meters continue to impact full completion of this objective. In December, staff received 1400 new electric meters under a new model which have to be tested for a full cycle prior to deployment. Staff vacancies, accessibility to meters, and poor conditions of the meters, service lines, or meter boxes also impacted staff's ability to advance this work.
Next Steps: Recruitment is in process for the two vacant electric metering technician positions. Requesting assistance from other qualified staff members to assist with the AMI meter conversions. Issuing a RFP for large water meter replacement and AMI conversion. Staff is expecting completion of the electric meters by June 2026 and the gas and water meters by December 2026.
Council approval for Phase 2 (full-service program) of the Advanced Whole Home Electrification Pilot Program and
begin implementation.
Add turnkey services to the Cityʼs Advanced Whole Home
Electrification Pilot Program to provide direct installation of space heating to complement existing turnkey services for direct installation of water heating.
Owner: Jonathan Abendschein
Objective Milestone
City Council approval of the contract and budget for the program, followed by the commencement of program
implementation.
Achievements: On May 27, 2025 the City Council approved a contract with Franklin Energy Services, LLC for implementation of Phase 2 of the Advanced Whole Home Electrification Pilot Program along with a budget for the first year of program operation. Staff has begun implementation and is on track to launch the program in early 2026.
Roadblocks: No significant roadblocks have been identified at this time.
Next Steps: Staff will launch the program in early 2026.
Objective 1.1.5
Ongoing - Dec 31, 2025 Behind
Objective 1.1.6
Ongoing - Dec 31, 2025 Completed
Focus Area 1.2
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
15 Packet Pg. 22 of 469
Develop and obtain Council approval for strategies and a 2026/2027 work plan for the next phase of S/CAP
implementation of climate and sustainability goals.
Develop and approve an S/CAP Implementation Plan for 2026- 2027 which reflects feedback on strategies reviewed by the Council Climate Action and Sustainability Committee and the Climate Action Working Group.
Owner: Christine Luong
Objective Milestone
Work with the Council Climate Action and Sustainability Committee and the Climate Action Working Group to prioritize focus areas and strategies for future implementation.
Achievements: Staff developed strategies for a 2026-2027 Sustainability and Climate Action Plan (S/CAP) Work Plan for the next phase of S/CAP Implementation. In November, the Climate Action and Sustainability Committee reviewed proposed mobility priorities for the 2026-2027 S/CAP Work Plan. In August, the Climate Action and Sustainability Committee reviewed the proposed sustainability priorities for the 2026-2027 S/CAP Work Plan. The key areas of focus for the sustainability priorities are water, sea level rise, wildfire protection, natural environment, green stormwater infrastructure, and zero waste. In May, the Climate Action and Sustainability Committee discussed options and ideas for the climate action section of the 2026‐2027 S/CAP Work Plan. The Committee reviewed high‐level potential areas of focus in the areas of transportation, buildings (including resiliency) and carbon neutrality.
Roadblocks: Staff intended to present the 2026-2027 S/CAP Work Plan to the Climate Action and Sustainability Committee in December, but timing of other items postponed the Committee discussion of the 2026-2027 S/CAP Work Plan until January.
Next Steps: Staff will present the 2026-2027 S/CAP Work Plan to the Climate Action and Sustainability Committee in January 2026 for their recommendation before it goes to Council for acceptance.
Begin development of a Regional Shoreline Adaptation Plan meeting new standards approved by BCDC.
Public Works–Watershed Protection is collaborating with Santa Clara County Office of Sustainability and other County cities to submit an SB1 grant proposal for the development of a
Regional Shoreline Adaptation Plan (RSAP). The RSAP would include a regional vulnerability assessment for Santa Clara County shoreline communities and a subsequent shoreline adaptation plan that aligns with State sea level rise adaptation requirements that are administered by the Bay Conservation and Development Commission. This regional vulnerability assessment would complement Palo Altoʼs similar assessment by providing an adaptation funding strategy, would determine the cost of inaction should Palo Alto not pursue additional sea level rise adaptations, and would expand social equity
considerations.
Owner: Julie Weiss
Objective Milestone
Engage with neighboring cities for potential partnership and review status with the City Council.
SB1 grant submittal: July, 2025
Confirmation of grant award: Fall, 2025
Achievements: Santa Clara County was awarded a $2.6 million SB1 grant to conduct a Santa Clara County shoreline vulnerability assessment and create a sea level rise adaptation plan. Partner agencies include Palo Alto and other cities along the county shoreline, as well as VTA and Valley Water. The grant proposal included a minimum three-year timeline to complete these tasks.
Additionally, a presentation was provided to the Climate Action and Sustainability Council Committee on December 12, 2025, regarding both the county effort and internal initiatives to date to adapt to sea level rise.
Roadblocks: None at this time.
Next Steps: In 2026, staff will work with the county to select a consultant, establish governance and technical advisory committees, develop a community engagement plan, and begin the analysis of existing conditions for the project area.
Objective 1.2.1
Ongoing - Dec 31, 2025 Completed
Objective 1.2.2
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
16 Packet Pg. 23 of 469
Council consideration of an ordinance implementing
updated Stream/Creek Corridor Setback requirements.
Conduct research and present an ordinance that implements the Cityʼs Comprehensive Plan polices related to stream corridor setbacks for Planning and Transportation Commission (PTC) review and recommendation to the City Council.
Owner: Kelly Cha
Objective Milestone
Hold a community meeting Q1, Planning and Transportation Commission (PTC) consideration of next steps in Q3 for Council consideration thereafter.
Achievements:
Staff presented a revised draft ordinance to the PTC on August 27, 2025. The objective remains on track with the updated scope.
Roadblocks:
The PTC requested further amendments to address concerns about potential impacts to properties outside of the Foothills and Baylands, resulting in a continuation of the item.
Next Steps:
The revised ordinance is anticipated to return to the PTC for consideration in Q1 2026.
Council consideration of an ordinance implementing Bird Safe Glass & Wildlife Light Pollution Protections standards.
Prepare ordinance updates to the Cityʼs zoning code to require new building design and lighting standards with the aim to reduce bird strikes and nighttime light pollution for new or substantially remodeled buildings/structures.
Owner: Kelly Cha
Objective Milestone
Initially scoped as one project, the bird safe glass and wildlife light pollution protection standards are now two projects coming before Council at different time.
Lighting pollution standards was reviewed by the City
Council in Q2 to return in Q3 for reconsideration.
Bird friendly design standards will be going to the
Planning and Transportation Commission (PTC) for
reconsideration in Q3 and City Council consideration in Q4.
Achievements:
The City Council adopted the Lighting Ordinance Update on December 8, 2025.
The Planning and Transportation Commission recommended the Bird-Friendly Design Ordinance Update on December 10, 2025.
Roadblocks:
Staff is drafting the Bird-Friendly Design Ordinance in alignment with the Planning and Transportation Commission's December 2025 guidance.
Next Steps:
Finalize the Lighting Ordinance for its second reading and develop community resources to explain the new outdoor lighting regulations. Present the draft Bird-Friendly Ordinance to the City Council in Q1 2026.
Advocate for the San Francisquito Creek Flood Protection capital project (Reach 2) through Councilʼs JPA
representation and any Council approvals involved.
Advance the San Francisquito Creek (SFC) Flood Protection capital project (Reach 2) through Councilʼs JPA representation and any Council approvals involved.
Owner: Holly Boyd
Objective Milestone
Support JPAʼs efforts to make decisions through staff
discussions and the Cityʼs representation on the JPA Board.
Achievements:
Staff continues to review the San Francisquito Creek JPAʼs project documents and attend meetings to discuss Reach 2 progress. The JPA held a study session with Council to discuss the Reach 2 project on September 8.
Roadblocks:
No significant roadblocks reported.
Next Steps:
Continue reviewing project documents and participating in meetings to support the advancement of the Reach 2 project.
Objective 1.2.3
Ongoing - Sep 30, 2025 On Track
Objective 1.2.4
Ongoing - Sep 30, 2025 Behind
Objective 1.2.5
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
17 Packet Pg. 24 of 469
Advance active and sustainable transportation
Owner: Lupita Alamos
% #
Completed 100 6
Initiate Preliminary Engineering and Environmental
Clearance Work for Quarry Road Extension in Partnership with Stanford University, Caltrans, & VTA.
The Quarry Road Connection Project will allow the extension of Palo Altoʼs Quarry Road to create a direct connection between the Palo Alto Transit Center (PATC) and El Camino Real for use by public buses and shuttles (the Quarry Road Connection Project). This project enables transformation of a currently congested PATC by enhancing public transit efficiency, reducing traffic congestion, and improving safety and convenience for cyclists and pedestrians.
Owner: Holly Boyd
Objective Milestone
Develop an agreement with Stanford to initiate a preliminary engineering and environmental clearance work for Quarry Rd Extension.
Achievements:
On November 3, 2025 the City Council approved a cost-sharing agreement with Stanford University for design and engineering work for the Quarry Road improvements and Transit Center Connection. The Quarry Road Transit Connection will allow buses that use the Palo Alto Transit Center to exit directly to El Camino Real at Quarry Road, rather than circling back via University Avenue. The project will therefore reduce bus travel times and accomplish bicycle and pedestrian safety improvements at the intersection of Quarry Road and El Camino Real.
Roadblocks:
No significant roadblocks identified at this stage.
Next Steps:
Proceed with implementing the design phase scope of work and execute a grant agreement with Metropolitan Transportation Commission (MTC) for regional funding.
Develop an updated Regional Water Quality Control Plant Biosolids Facility Plan.
Complete initial work to develop plan, including consideration of PFAS pollutants and the Measure E site, and review with a Council committee in advance of Council acceptance of the plan in late 2025 or early 2026.
Owner: Karin North
Objective Milestone
Development of biosolids treatment alternatives and screening to eliminate non-viable alternatives. Finalize evaluation criteria, including weighting, based on community and stakeholder input. Begin detailed evaluation of the screened alternatives.
Review findings and draft recommendations with SCAP and the Policy and Services Committees. Initiate development of a draft report summarizing the alternatives analysis and preliminary recommendations.
Achievements:
Staff completed a detailed evaluation of biosolids treatment alternatives, including lifecycle cost estimates and a relative comparison of greenhouse gas emissions. Progress has been slower than anticipated due to the simultaneous assessment of space requirements for the liquids treatment process over the next 50 years as part of the Long-Range Facility Plan update, in addition to biosolids planning. Draft recommendations will be reviewed with the Climate Action and Sustainability Committee (CASC) at a meeting scheduled for Q1 2026, followed by Council review in 2026.
Roadblocks:
Progress has been delayed because the Long-Range Facility Plan update is concurrently addressing both biosolids planning and long-term space requirements for the liquids treatment process, increasing the complexity and workload for staff.
Next Steps:
Finalize draft recommendations for biosolids treatment alternatives and prepare for the CASC review meeting in Q1 2026. Incorporate feedback from the CASC and subsequently present the recommendations to Council for review later in 2026.
Objective 1.2.6
Ongoing - Dec 31, 2025 Completed
Objective 1.2.7
Ongoing - Dec 31, 2025 Behind
Focus Area 1.3
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
18 Packet Pg. 25 of 469
Council Adoption of the Safe Streets for All (SS4A) Safety Action Plan.
Informed by feedback from the Policy & Services Committee, bring forward a Safety Action Plan providing a roadmap for eliminating traffic deaths and severe injuries through the reduction of vehicle miles traveled enabling staff to seek grant funding for implementation. (14)
The Safe Streets for All (SS4A) Safety Action Plan aims to eliminate traffic deaths and life-changing injuries on local streets. The Palo Alto Safety Action Plan is a roadmap for eliminating traffic deaths and severe injuries on local streets and achieving the cityʼs Sustainability and Climate Action Plan goals through the reduction of vehicle miles traveled.
Owner: Sylvia Star-Lack
Objective Milestone
Finalize and adopt Safety Action Plan. Begin seeking grant funds for implementation.
Achievements:
Council adopted the SS4A Safety Action Plan on June 2, 2025.
Roadblocks:
No significant roadblocks reported at this stage.
Next Steps:
Begin implementation of the SS4A Safety Action Plan and monitor progress against established benchmarks.
Council Adoption of the 2025 Bicycle and Pedestrian
Transportation Plan (BPTP).
The 2025 Bicycle and Pedestrian Transportation Plan (BPTP) represents a system of interconnected bicycle and pedestrian corridors, facilities, and programs that make biking and walking a more convenient form of day-to-day travel. The 2025 BPTP Update is an update to the 2012 BPTP , adjusting the bicycle network to reflect land use changes, roadway designs to improve comfort and safety, and policies that support active transportation and climate action plan goals.
Owner: Ozzy Arce
Objective Milestone
Complete community engagement work and circulate the draft BPTP Update to the public for City Council adoption.
Achievements:
Staff released the Draft Plan on October 3, 2025, and the public comment period extended through November 14, 2025. Staff received feedback from the public, the Pedestrian and Bicycle Advisory Committee (PABAC), and at their November 12, 2025 meeting, the Planning and Transportation Commission (PTC) voted unanimously to recommend that Council adopt the 2026 BPTP Update. Staff presented the Draft Plan to the City Council at a Study Session and received feedback on the Draft and the near-term projects.
Roadblocks:
None at this time.
Next Steps:
Following City Council review of the Draft Plan and Near-Term Projects on December 1, 2025, City staff will prepare a Final Plan for presentation to City Council in early 2026.
Objective 1.3.1
Ongoing - Jun 30, 2025 Completed
Objective 1.3.2
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
19 Packet Pg. 26 of 469
Refine Grade Separation Design Alternatives per Council Direction and Conduct Outreach to Support Rail Committee Review of Locally Preferred Alternatives.
Review advanced alternatives to minimize right of way impacts and improve traffic circulation, conduct outreach, and develop conceptual plans (15% design) for each of the three crossings.
Identify grade separated project alternatives for grade separation at Churchill Avenue, Meadow Drive, and Charleston Road crossings.
Owner: Ripon Bhatia
Objective Milestone
Collaborate with Caltrain to procure the services of the consultant to review advanced alternatives to minimize right of way impacts and improve traffic circulation. Conduct outreach and develop conceptual plans (15% design) for each of the three crossings based on the guidance and direction provided by the Rail Committee and the City Council.
Achievements:
The rail grade separation alternatives for the Churchill Avenue Crossing (including the Seale Avenue pedestrian and bicycle crossing), Meadow Drive, and Charleston Road have been refined. The public outreach workshops were conducted on September 30, 2025. Additionally, community provided feedback through project website, rail committee and meetings with key stakeholders.
The Rail Committee reviewed updated alternatives on November 18, 2025, with a recommendation for Council review. The objective milestone has been completed.
Roadblocks:
The collection of information from various sources—such as property records and geotechnical data—is taking longer than expected and requires additional research.
Next Steps:
Staff plans to present the updated alternatives to the City Council for review and direction on December 10, 2025. The 15% plans will then be developed which are anticipated to be completed by Mid 2026.
Identify locations and design concepts for additional east- west bicycle and pedestrian crossings of the Caltrain
railroad tracks in the southern part of the city.
This Project is referred to as the “South Palo Alto Bike/Ped Connectivity” Project. Project will engage with the community to select two preferred crossing locations, develop conceptual plans (15% designs), and identify bike/pedestrian network improvements, and develop an implementation plan and
funding strategy for future construction.
Owner: Charlie Coles IV
Objective Milestone
By Q4 2025, community engagement efforts will focus on
identifying preferred crossing locations, design options, and related network improvements for east-west bicycle and
pedestrian grade crossings. A formal report summarizing these recommendations will be publicly circulated and presented to the City Council for adoption in 2026. Subsequent steps will include pursuing grant funding for final design and
construction.
By the end of Q4 2025, the public and committees will provide feedback on preferred crossing locations and design concepts.
Achievements:
The City Council reviewed eight shortlisted alternatives and, based on recommendations from the Rail Committee and Staff, selected Alternative A (a crossing at El Dorado Avenue) as the preferred alternative, eliminating all other options from further consideration. Two variants of Alternative A were advanced: A1 (signalized crossing of Alma Street at El Dorado Avenue) and A2 (tunnel under both Alma Street and the Caltrain tracks). The Council passed a motion to focus evaluations on Alternatives A1 and A2, with a preference for A2.
The milestones for this objective have been completed.
Roadblocks:
Further evaluation is required to determine the feasibility and impacts of Alternatives A1 and A2. Additional community engagement is necessary to gather input and address any concerns related to the proposed alternatives.
Next Steps:
Staff will continue to focus evaluations on Alternatives A1 and A2, prioritizing Alternative A2 as directed by the City Council. Additional community engagement activities are planned for early 2026 to support the decision- making process and incorporate public feedback on the alternatives in the vicinity of El Dorado Avenue.
Objective 1.3.3
Ongoing - Dec 31, 2025 Completed
Objective 1.3.4
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
20 Packet Pg. 27 of 469
% #
On Track 20 1
Completed 80 4
Complete E-Mobility Strategic Plan for Council acceptance.
The goal of this effort is to develop a strategic roadmap for the promotion of E-mobility (which includes electric vehicles of all sizes from e-scooters up to e-trucks) and provision of
supportive infrastructure.
Owner: Jonathan Abendschein
Objective Milestone
In 2024 staff developed an EV Charger Needs Assessment and draft strategies and actions for an E-Mobility Strategic Plan and reviewed them with the Council Climate Action and
Sustainability Committee (CASC) and its Working Group. In 2025 staff will finish writing the plan, seek Council acceptance, and begin implementation.
Achievements:
The Council approved the E-Mobility Strategic Roadmap on August 18, 2025, following a recommendation from the CASC at its June meeting. This approval marks a significant milestone in advancing e-mobility initiatives within the community.
Roadblocks:
No specific roadblocks were identified in the provided update.
Next Steps:
Implementation of the Roadmapʼs major strategies will proceed, focusing on raising public awareness and education, expanding access to e-mobility options and charging infrastructure for underserved groups, developing public and shared charging infrastructure and mobility hubs, coordinating e-mobility efforts with broader transportation initiatives, and promoting electric-grid- friendly charging and infrastructure practices.
Propose an updated multifamily EV charger program (EV
2.0) for Council approval.
The Cityʼs first generation multifamily electric vehicle program has resulted in the installation of chargers in buildings representing 9.2% of the multi-family units in Palo Alto. The Stateʼs Advanced Clean Cars II regulations are driving rapid adoption of electric vehicles, however, and more charging will be needed for multifamily residents to support them. This program is meant to build on the successes of the first- generation program and create an even better program that can extend to even more multi-family buildings.
Owner: Rachel DiFranco
Objective Milestone
Develop program business model for Council approval.
Achievements:
On November 17, 2025, City Council unanimously adopted design guidelines for the successor to the current multi-family EV charger program (EV 2.0), as recommended by the Climate Action and Sustainability Committee (CASC) and staff. These guidelines incorporate financial models, including charging-as-a- service, to facilitate large-scale installations throughout the community.
Implementation strategies are tailored to address the needs of various multi- family building types and accommodate different levels of EV adoption using a range of EV charging technologies.
Roadblocks:
No significant roadblocks have been identified at this stage.
Next Steps:
Staff will apply the Council-adopted guidelines to develop the EV 2.0 program in 2026.
Objective 1.3.5
Ongoing - Sep 30, 2025 Completed
Objective 1.3.6
Ongoing - Dec 31, 2025 Completed
Focus Area 1.4
Promote clean energy and reduce fossil fuel dependence
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
21 Packet Pg. 28 of 469
Develop and begin implementing a City Facility
Electrification Plan.
Building on the citywide Facilities Assessment, this project will design and implement the electrification of fossil fuel- consuming systems in City buildings through the Capital Improvement Program. In alignment with the S/CAP , the project aims to reduce greenhouse gas emissions by transitioning gas- fired equipment to electric alternatives, with upgrades to electrical service as needed.
Owner: Gloria Yu
Objective Milestone
Issue a Request for Proposals (RFP), select a qualified design firm, and execute a contract to begin design and planning work for the electrification of fossil fuel-consuming systems at City facilities.
Achievements:
The Facility Assessment report and related data were reviewed to identify priority facilities for initial electrification. Progress is underway on a Request for Proposal (RFP) to engage a design consultant for a pilot project at five City buildings. An update was presented to the Climate Action and Sustainability Committee on December 12, 2025.
Roadblocks:
There are currently no roadblocks affecting progress.
Next Steps:
Preparations continue for issuing the RFP to select a design consultant in January 2026.
Implement plan for phaseout of leaded fuel at Palo Alto Airport.
With unleaded fuel now available at the airport, implement plan to conduct lead monitoring, encourage and track use of the fuel, explore potentially subsidizing the cost of unleaded fuel, and develop updated lease requirements to promote unleaded fuel.
Owner: Andrew Swanson
Objective Milestone
Develop and begin implementing a multi-phase plan to phase out the use of leaded fuel.
Achievements:
The Airport terminated one fixed base operator (FBO) fueling lease due to the operator's failure to promote and sell unleaded aviation fuel in accordance with lease requirements. The lease with the second FBO was amended to ensure the continued availability and promotion of unleaded fuel. The FBO has initiated outreach to airport users and, in collaboration with the unleaded fuel producer, is organizing an informational forum for pilots. Additionally, a contract for lead air monitoring has been finalized, with testing scheduled to commence in January 2026.
Roadblocks:
There are ongoing concerns regarding material compatibility between certain aircraft and fuel system components with some unleaded fuels. This issue has slowed broader adoption and presents a communication challenge for pilots and tenants. Federal regulations prohibiting the restriction of approved aviation fuel sales also influence the Airportʼs implementation strategy.
Next Steps:
Staff will continue to monitor the adoption of unleaded fuel and maintain ongoing communication with tenants and the FBO to ensure stakeholders receive current and accurate information. Preparations for the lead air monitoring scheduled for January 2026 will proceed, and the planned informational forum will be held to address pilot concerns and promote understanding of unleaded fuel options.
Objective 1.4.1
Ongoing - Dec 31, 2025 On Track
Objective 1.4.2
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
22 Packet Pg. 29 of 469
Share preliminary analysis of strategies for a physical and financial transition of the gas utility to relevant
policymakers and stakeholders.
This study evaluates the infrastructure needs and financial implications of operating the gas utility in the context of declining gas sales due to widespread electrification. The first phase, completed in late 2024, involved developing a gas system model that simulates changing flow patterns as
electrification progresses. This model helps identify which sections of the gas system can be decommissioned first and assesses the potential impacts on the remaining infrastructure.
A complementary financial analysis is currently underway to simulate various levels of community electrification and evaluate the resulting effects on the gas utilityʼs operations and finances. The physical model will support this analysis by identifying areas that, while theoretically eligible for abandonment, must remain in service to ensure system
functionality. The simulations aim to estimate
decommissioning costs, impacts on gas utility operating expenses, rate changes, indirect financial effects on other utilities, and implications for General Fund revenues. The results will inform policy options to help mitigate the financial burden on customers who have not yet electrified.
Owner: Aaron Perkins
Objective Milestone
A consultant completed development of a balanced gas system model in 2024. Initial results of the staff analyses are anticipated in Q3 of 2025, with completion and documentation of the study results by Q2 2026.
Achievements: Staff completed development of a balanced gas system model in 2024 and began developing a methodology for analyzing the financial and physical impacts of community-wide electrification in early 2025. Staff reviewed the methodology with the Climate Action and Sustainability Committee (CASC) at its June 13, 2025 meeting and with the Utilities Advisory Commission (UAC) at its September 3, 2025 meeting. Staff hired a consultant to complete the early phases of the study over the summer of 2025 and presented preliminary results to the UAC at its October 1, 2025 meeting and the CASC at its October 17, 2025 meeting.
Roadblocks: No significant roadblocks have been identified at this time.
Next Steps: Staff intends to complete later phases of the study in early 2026 with the goal of providing final results by the end of Q2 2026.
Present an ordinance to Council enacting the 2026
California Building Standards Code update, including the California Green Building Standards Code; submit to the California Building Standards Commission for approval.
Adopt the California Building Standards Commissionʼs model technical building, mechanical, plumbing, electrical, existing buildings, fire, energy, residential building, historic building, and green building codes, with local amendments as
appropriate, including standards to advance the Cityʼs carbon reduction and electrification initiatives, in compliance with federal regulations.
Owner: Julia Knight
Objective Milestone
Continue research and analysis and engage stakeholders on anticipated amendments; collaborate with City service
departments, including fire, public works and utilities. Prepare an ordinance for review by the Policy and Services Committee as applicable and forward a recommendation to the City
Council for final action.
Achievements:
Staff presented potential local amendments to the 2025 California Energy Code to the Climate Action and Sustainability Action Committee on September 5, 2025. Council reviewed and adopted these energy code amendments on September 8, 2025, meeting the AB 130 deadline for new local amendments impacting residential units. Council reviewed and adopted all remaining code updates on October 6, 2025 and November 3, 2025 expect for a handful of green building code amendments which are dependent on cost studies that have not yet been released by the statewide working group.
Roadblocks:
Local amendments to the outstanding green building codes cannot be presented to Council until the relevant cost studies from the statewide working group become available.
Next Steps:
Staff will review the initial results from the statewide working group cost studies as they become available with a target of any local amendment adoption by June 2026.
Objective 1.4.3
Ongoing - Sep 30, 2025 Completed
Objective 1.4.4
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
23 Packet Pg. 30 of 469
% #
On Track 8 1
Behind 58 7
On Hold 8 1
Completed 25 3
% #
On Track 13 1
Behind 50 4
On Hold 13 1
Completed 25 2
Develop an Advanced Commercial Rooftop HVAC Pilot
Program proposal and review with the Climate Action and Sustainability Ad Hoc Committee for recommendation to
Council.
In 2024, staff launched an HVAC pilot program to offer
enhanced incentives for replacing a limited number of aging rooftop gas-pack units with heat pump heating, ventilation, and air conditioning (HVAC) systems in commercial buildings. The goal is to gain hands-on experience with these types of replacements. The 10-customer pilot is on track to reach capacity, with more than 10 applicants currently pursuing rebate reservations (which are not confirmed until a building permit is issued). Lessons learned from this pilot will inform the design of an advanced rooftop HVAC program aimed at
demonstrating a scalable, high-participation business model.
Owner: Shelby Sinkler
Objective Milestone
Staff will monitor the progress of projects from the 2024 pilot program and use the lessons learned from these projects to design an Advanced Pilot Program and review the proposal with the Climate Action and Sustainability Committee by Q4 2025 with the goal of launching it in early 2026.
Achievements:
The Climate Action and Sustainability Committee recommended approval of the program design guidelines for the Advanced Packaged HVAC Pilot Program at its October 17, 2025 meeting. The Council adopted the guidenlines on November 17, 2025. Funding was previously authorized in the FY 2026 Budget. Staff has initiated the solicitation process for a program implementer and is developing a detailed framework for incentives, financing mechanisms, and other program components.
Roadblocks:
No roadblocks have been identified at this time.
Next Steps:
Continue moving toward program implementation, including completing the solicitation process for a program implementer and finalizing the detailed framework for program incentives, financing, and related components, with a target program launch in mid-2026.
Objective 1.4.5
Ongoing - Dec 31, 2025 Completed
Council Priority 2
Economic Development & Retail Vibrancy
Focus Area 2.1
Activate and enhance key commercial districts
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
24 Packet Pg. 31 of 469
Council approval of outdoor activation guidelines for
California Avenue.
Council approval of California Ave outdoor activation
guidelines, which includes dining, informed by continued engagement with stakeholders on a refined priorities and recommendations and initiate implementation.
Owner: Bruce Fukuji
Objective Milestone
Council approval of outdoor activation guidelines.
Achievements:
Staff and the ARB ad hoc committee are collaboratively developing draft requirements and design guidance for permitting parklets and outdoor seating/retail areas on Cal Ave. This includes establishing permit options, specifying design elements for year-round weather protection, outlining modifications to pre-approved parklets, and defining the ARB process for reviewing custom parklet designs. Regular engagement with Cal Ave merchants has generated positive feedback supporting investment in year-round outdoor dining, consistent with the current parklet program on University Avenue.
Roadblocks:
Challenges persist in identifying and reaching agreement on public safety risk mitigation measures, particularly when adapting the existing parklet program for expanded space on the closed portion of California Avenue. Conflicts with infrastructure, such as but not limited to gas utility mains and the risk of potential gas leaks, remain unresolved.
Next Steps:
Completion of a revised draft Outdoor Activation document for parklets and outdoor seating/retail on the closed portion of California Avenue is anticipated.
Upon achieving general consensus, collaboration with Urban Planning Partners and their architect/engineer will proceed to update pre-approved parklet plans and the user guide. Funding is allocated through the California Ave capital improvement project. Ongoing meetings with merchants will ensure the program addresses their needs and feedback. The final plan will be presented to ARB for review and recommendation to the City Council in the second quarter of calendar year 2026.
Council approval of a final signage plan for California Avenue and funding appropriations.
Review the signage plan for California Avenue with the
Architectural Review Board (ARB), incorporate feedback, and seek Council approval to implement the plan.
Owner: Holly Boyd
Objective Milestone
The near-term signage improvements for California Avenue include replacement of El Camino Real (ECR) and Oregon
Expressway signs to be completed by calendar year Q3. Longer- term improvements will include formulating a comprehensive sign program, with a proposal to be developed and reviewed by Q3, and built into Fiscal Year 2027 CIP budget cycle, for implementation in Q3 of 2026.
Achievements:
Public Works staff is managing the procurement and installation of two Cal Ave signs, one at the intersection of Cal Ave and El Camino Real, and the other on Oregon Expressway.
Staff incorporated ARB and merchant feedback to identify strategic sign locations and types to inform a sign program.
Roadblocks:
Initial ARB review was favorable and constructive, with an anticipated recommendation for approval; however, there is uncertainty until ARB action is taken.
Merchant feedback is favorable, however, there is uncertainty regarding merchant ownership of responsibility and maintenance of merchant directory signage, as such staff is focusing on the monument signage, this reflects funding constraints as well.
Next Steps:
Staff anticipates an ARB study session in March, followed by revisions based on ARB feedback. Staff will solicit an Invitation to Bid (IFB) for a sign fabricator and select the fabricator. The fabricator will prepare shop drawings for a building permit, final ARB review, and then proceed with installation. Staff will develop a cost estimate and implementation plan for the draft sign program.
Objective 2.1.1
Ongoing - Dec 31, 2025 On Track
Objective 2.1.2
Ongoing - Jun 30, 2025 Behind
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
25 Packet Pg. 32 of 469
Council approval of a design option for California Ave.
Develop a feasible, achievable community and business
supported street design concept to modify and permanently designate California Avenue as a car-free, bicycle friendly, outdoor dining, shopping and public space environment,
including guidelines for outdoor dining, signage and
wayfinding. Engage stakeholders to refine alternative street designs for California Avenue and present them to Council for discussion and action, including funding appropriations to pursue a street design.
Owner: Bruce Fukuji
Objective Milestone
Develop two street design alternatives with slow, two-way bicycle facilities; ensure all-weather all-year outdoor dining and public spaces for community use.
Achievements:
Staff has initiated the development of an outdoor activation improvement plan focused on enhancing bicycle and pedestrian accessibility, as well as supporting commercial street use for outdoor dining, music, and events. Regular meetings and outreach efforts with merchants are ongoing to gather input and feedback.
An updated encroachment permit has been submitted to Caltrans for traffic signage and striping changes at the ECR/Cal Ave intersection. Efforts have focused on the outdoor dining guideline updates as the primary work needing to be completed first to inform further design options for the street.
Roadblocks:
Alternatives for the improvement plan are pending updates based on ARB input regarding outdoor dining and parklets. The project timeline has been extended, with the estimated completion date now set for 2026. Inherently maximizing outdoor dining space results in a conflict of available space on the closed portion of the street for concentrated activation of events.
Next Steps:
Staff will continue to engage with merchants and stakeholders for additional feedback, update plan alternatives based on ARB recommendations, and monitor the permit process with Caltrans. The project will align with priority
2.1.1, incorporating outdoor dining outcomes as a key input.
Propose and implement outdoor activation guidelines for Car-Free Ramona Street.
Initiate implementation of Council approved outdoor activation standards informed by continued engagement with
stakeholders on a refined priorities and recommendations.
Owner: Ashwini Kantak
Objective Milestone
Council approval of outdoor activation standards in August and implementation of outdoor dining and retail areas in
accordance with adopted standards estimated to be completed by December.
Achievements:
Outdoor activation standards were presented to the Retail Committee on June 18, 2025, marking a key milestone in the project timeline.
Roadblocks:
The Committee has requested additional engagement with the Historic Review Board and the Architectural Review Board, as well as an exploration of the feasibility of roofed structures and electrical connectivity. This expanded scope will necessitate a longer implementation timeline and will delay completion beyond Q4. This project was deprioritized in the second half of 2025 due to staffing capacity limitations and the revised scope.
Next Steps:
Staff will coordinate with the Historic Review Board and the Architectural Review Board, and assess the practicality of incorporating roofed structures and electrical connectivity into the project. A revised project timeline will be developed based on these additional requirements in 2026.
Objective 2.1.3
Ongoing - Jun 30, 2025 Behind
Objective 2.1.4
Ongoing - Sep 30, 2025 Behind
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
26 Packet Pg. 33 of 469
Council approval of Ramona Street design and funding
appropriations.
Engage stakeholders to develop design proposals and outdoor activation standards for Car-Free Ramona Street and present to Council for necessary funding appropriations to implement Phase I.
Owner: Ashwini Kantak
Objective Milestone
Council approval on March 10 of pedestrian only Ramona
Street; Council approval of funding for Phase I near-term streetscape improvements as part of adopted FY 25-26 budget.
Council approval of near-term improvements was planned for summer, with implementation to follow in fall/winter.
Achievements:
Proposed streetscape improvements for Phase I were presented to the Retail Committee on June 18, 2025; the Committee requested additional engagement with the Historic Review Board and Architectural Review Board. Therefore, in the interim, staff has initiated implementation of near-term improvements focused on parking, signage, and more perennial street barriers. The revised more narrow near-term scope is now on track for completion by Q4 or early 2026 from appropriated funding approved in the FY 2026 Adopted Budget.
Roadblocks:
The Retail Committee requested additional engagement with the HRB and ARB as well as exploration of longer-term streetscape improvements. This expanded scope will extend the project timeline and require additional CIP funding for the full scope of the original intended objective.
Next Steps:
Staff will engage the Historical Review Board and Architectural Review Board as requested and continue to explore options for long-term improvements. Efforts will also focus on securing the necessary additional CIP funding and ensuring timely completion of the revised near-term improvements.
Resume work on new parking structure in downtown core
(Lot D).
Resume work on a new parking structure in the Downtown core on a City surface parking lot to help attract visitors downtown.
Pursue refined proposals for potential affordable housing development on the Lytton / Kipling Lot T at 450 Lytton Avenue, or elsewhere, with parking for residents and the public.
Owner: Holly Boyd
Objective Milestone
Develop and present parking garage design options for City Council review and selection.
Achievements:
In April, the Council approved proceeding with the preliminary design and environmental review for a 274-space parking garage, featuring six levels of above-ground parking and a reserved area to allow for the future construction of affordable housing on the site, with separate access on Waverley Street. The design team has been working on schematic design and recently had a study session with the ARB on December 4.
Roadblocks:
No specific roadblocks have been identified or reported at this stage.
Next Steps:
The design team will continue to advance the schematic design, incorporate feedback from the ARB study session, and prepare for subsequent phases of design and environmental review. Coordination with stakeholders and preparation for future Council updates will also be undertaken.
Objective 2.1.5
Ongoing - Sep 30, 2025 Behind
Objective 2.1.6
Ongoing - Jun 30, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
27 Packet Pg. 34 of 469
% #
Behind 75 3
Completed 25 1
Council approval of funding to continue Downtown
cleanliness enhancements and other medium-term
investments.
Include necessary proposals and budget appropriations as part of the development of the FY 2026 Operating Budget to
continue enhanced Downtown Cleanliness enhancements and other medium-term investments such as a Mobility Hub.
Owner: Brad Eggleston
Objective Milestone
Include funding proposals for Council approval in the FY 2025 mid-year budget and FY 2026 budget for cleaning
enhancements, including increased sidewalk and parking
garage pressure washing, contract services to replace existing staff overtime, and some ongoing overtime staffing. Identify existing or propose new funding to improve University
undercrossing and tunnels, provide a mid-block crosswalk connecting Centennial Alley and King Plaza, and evaluate and implement alternative tree grate solutions.
Achievements:
City Council approved an amendment to the Downtown and Cal Avenue steam cleaning contract on December 1, 2025, implementing the increased sidewalk and garage pressure washing approved through the budget process. Staff is actively monitoring the Downtown area to assess cleanliness following the cessation of services by Downtown Streets Team.
Roadblocks:
The discontinuation of Downtown Streets Team services may impact overall cleanliness, requiring close observation and potential adjustments.
Next Steps:
Staff is preparing an additional contract amendment to shift from overtime staffing to contract services for other cleaning needs, as budgeted. Ongoing monitoring of Downtown cleanliness will continue to inform future actions.
Begin feasibility analysis of Assessment District for
University Avenue Streetscape.
Conduct analysis to determine practicality of an assessment district or similarly funding strategy as a funding mechanism for capital enhancements to University Avenue Streetscape.
Owner: Ashwini Kantak
Objective Milestone
Award of contract to a consultant to determine the feasibility of an assessment district and initiate stakeholder engagement.
Achievements:
Release of the Request for Proposals and initiation of the consultant selection process for the streetscape project.
Roadblocks:
Concerns regarding funding have resulted in the streetscape project being placed on hold.
Next Steps:
Monitor funding situation and reassess project timeline once funding concerns are addressed.
Objective 2.1.7
Ongoing - Jun 30, 2025 Completed
Objective 2.1.8
Ongoing - Sep 30, 2025 On Hold
Focus Area 2.2
Support economic development and retail vibrancy
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
28 Packet Pg. 35 of 469
Complete build-out of fiber-to-the-premises (FTTP) pilot Phase 1 with grid modernization.
Complete building out of a reliable and high-speed municipal fiber service in a pilot area and work to establish internet service provider operations including necessary business tools such rate setting, billing and operations software to roll out services in the initial build.
The City is advancing a pilot phase 1 of fiber with grid modernization to bring reliable and faster broadband, high- speed internet services directly to companies and homes, supporting business and remote workers. The City recently completed the pilot design for the Palo Alto Fiber project and aligned with the electric grid modernization to capitalize on economies of scale and reduce neighborhood disruptions.
Owner: Alexandra Harris
Objective Milestone
Complete buildout of a reliable and high-speed municipal fiber and grid modernization pilot. Issue a Request for Proposal (RFP) for Operating Support Systems/Business Support
Systems (OSS/BSS) and invitation for construction bids for phase 1 implementation.
Achievements:
Progress continues advancing the Palo Alto Fiber pilot with recent achievements including fiber cable installation in December. Construction installing the fiber hut at the Colorado substation continues. Staff gained approval on fiber service rates, advanced business tools such as billing and operations software to roll out services in the initial service area.
Roadblocks:
Federal compliance for building the fiber hut increased construction scope, which delayed installation of fiber cable, activation of the fiber hut and other activities
Next Steps:
Activities estimated in Q1 2026: complete installation of fiber cable and complete construction and activate the fiber hut. Launch Palo Alto Fiber grassroots marketing and web presence, enable pilot area customer sign up and express interest in non-pilot area.
Council consideration of an ordinance that expands retail opportunities and promotes retail resiliency.
Consider further refinement to the retail and retail-like definition and explore changes to retail preservation ordinance.
Owner: Jennifer Armer
Objective Milestone
Prepare recommendations on retail approaches in response to City Council direction. Conduct a Planning and Transportation Commission (PTC) study session to explore alternative
ordinance revision strategies. Prepare a draft ordinance for review by the PTC and recommendation to the City Council.
Achievements:
The PTC conducted a Study Session on October 29, 2025, to discuss potential ordinance components and receive comments. Staff is currently developing draft recommendations for a future ordinance.
Roadblocks:
To better align staff and commission efforts, staff will engage the Retail Committee for feedback prior to returning to the PTC for its recommendation on a draft ordinance.
Next Steps:
Staff will present initial findings to the Retail Committee in Q1, then return to the PTC. City Council review is planned for Q2 2026.
Objective 2.2.1
Ongoing - Sep 30, 2025 Behind
Objective 2.2.2
Ongoing - Dec 31, 2025 Behind
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
29 Packet Pg. 36 of 469
% #
On Track 5 1
Behind 20 4
On Hold 10 2
Completed 65 13
% #
Completed 100 4
Council consideration of an ordinance restoring subjective wireless communication facility regulations.
Hold a public hearing on a draft ordinance implementing the City Council's direction from late 2024 to eliminate objective standards for the placement of wireless antennas within the public right of way on streetlight or utility poles.
Owner: Jennifer Armer
Objective Milestone
Adopt a temporary ordinance.
Achievements:
The City Council held a public hearing on a draft ordinance on May 19, 2025. The temporary ordinance was adopted, and a second reading was completed on June 9, 2025, successfully meeting the initial objective.
Roadblocks:
Further directives from the City Council expanded the scope beyond the original objective, including instructing the Architectural Review Board (ARB) to review and potentially revise cell tower application standards and clarify their review process; referring ARB recommendations to the Planning and Transportation Commission; and directing staff to consult an external expert to evaluate the technical feasibility of specific tower setbacks. These actions remain pending.
Next Steps:
Determine and prioritize the additional tasks as a future Council objective.
Refine destination marketing efforts and enhance Palo
Altoʼs international reputation.
Meet with hospitality partners and incubator/accelerators to assess willingness to partner with the City on destination marketing efforts and propose next steps, including necessary appropriation actions, to City Council.
Owner: Ruth Carias
Objective Milestone
Collaborate with local hotels and incubator/accelerators to partner with the City.
Achievements:
Staff engaged with local hoteliers in May 2025 to discuss destination marketing initiatives for Palo Alto. The hoteliers demonstrated support for these marketing efforts. Additionally, staff is actively exploring partnership opportunities with incubators and accelerators.
Roadblocks:
Progress on partnership development has been slower than anticipated due to limited staffing resources. Hotelier feedback highlighted the importance of establishing measurable outcomes to report to their executive teams.
Next Steps:
Staff will prioritize the development of clear, measurable outcomes for marketing initiatives to address hotelier concerns. Efforts will continue to identify and pursue partnership opportunities with incubators and accelerators, while also seeking ways to mitigate the impact of limited staffing.
Objective 2.2.3
Ongoing - Dec 31, 2025 Completed
Objective 2.2.4
Ongoing - Sep 30, 2025 Behind
Council Priority 3
Implementing Housing Strategies for Social & Economic Balance Focus Area 3.1
Enable housing production through zoning and regulatory reform
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
30 Packet Pg. 37 of 469
Prepare an ordinance for Council review expanding the
housing focus area.
Increase housing development potential along El Camino Real and consideration of an exemption from payment of
development impact fees for inclusionary units under certain circumstances, consistent with Housing Element Program 3.4 E.
Owner: Coleman Frick
Objective Milestone
Present draft ordinance for PTC consideration and
recommendation to City Council.
Achievements:
The Planning Commission considered a draft ordinance amending and expanding the El Camino Real Focus Area on March 26, 2025 and recommended City Council approval. The City Council adopted an ordinance amending the regulations on May 27, 2025 (June 16 second reading).
Roadblocks:
Project concluded in Q2, no roadblocks identified during reporting period.
Next Steps:
Project completed in Q2, 2025.
Present to Council an ordinance updating the Cityʼs housing incentive program.
Increase housing development potential and expand provisions to multi-family zoning and other commercial districts in accordance with Housing Element Program 3.4 D.
Owner: Coleman Frick
Objective Milestone
City Council consideration of a draft ordinance.
Achievements:
The City Council adopted an ordinance amending the Housing Incentive Program and Affordable Housing Incentive Program on March 3, 2025 (April 7 second reading).
Roadblocks:
Project concluded in Q1 2025, no roadblocks identified during reporting period.
Next Steps:
Project completed in Q1, 2025.
Prepare an update to the City's accessory dwelling unit ordinance.
Update local implementation regulations to respond to
changes in State Law, consistency with the State Housing and Community Department's 2025 ADU Handbook and address
applicable deficiencies identified in HCD's comment letter.
Owner: Garett Sauls
Objective Milestone
Adopt an ordinance updating the Cityʼs accessory dwelling units.
Achievements:
The City Council adopted the ADU ordinance on May 12, 2025, with a second reading adoption on June 14, 2026. The council motion included direction to explore further policy alternatives related to ADUs, such as additional square footage and condo conversions.
Roadblocks:
The exploration of further policy alternatives, including additional square footage and condo conversions, extends beyond the current objective scope and cannot be addressed this year.
Next Steps:
The additional work will be considered for a future City Council priority objective, pending further direction and prioritization by the council.
Objective 3.1.1
Ongoing - Jun 30, 2025 Completed
Objective 3.1.2
Ongoing - Jun 30, 2025 Completed
Objective 3.1.3
Ongoing - Jun 30, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
31 Packet Pg. 38 of 469
% #
Behind 17 1
On Hold 17 1
Completed 67 4
Initiate the San Antonio Road Area Plan.
Begin data gathering, document review, implementing a
community outreach and engagement strategy, check-in
meetings with appointed and elected officials, and review by the City Council of a community assessment report and receive updated project direction, consistent with Housing Element Program 6.6 C.
Owner: Robert Cain
Objective Milestone
Secure professional services to conduct community outreach and as part of that engagement, form a community advisory committee by Q2. Community outreach will commence in Q3 and a draft Existing Conditions Report (Q3).
Achievements:
The project team facilitated a study session with City Council on October 6, 2025, conducted an online poll with 200 respondents in October 2025, and organized a community workshop on October 23, 2025. Insights from these activities are informing the development of land use and transportation alternatives. Additionally, on November 12, 2025, the Area Plan was selected to receive a Transit-Oriented Communities grant from the Valley Transportation Authority. The 2025 milestones are complete, and the project will continue in 2026.
Roadblocks:
Adaptation to ongoing changes in state housing law will be required.
Next Steps:
Public engagement will resume in Q1 2026, with plans to present land use and transportation alternatives to the community, City staff, advisory bodies, and City Council by the end of Q2.
Partner with Santa Clara County Housing Authority to
achieve construction timeline milestones for the Palo Alto Homekey project (which will provide transitional housing and services for unhoused residents).
Palo Alto Homekey construction is scheduled to take place throughout calendar year 2024 with completion in early 2025.
City staff attends regular project management meetings and owner-architect-contractor (OAC) meetings and conducts site visits. The Housing Authority assists the City with overall review of construction financing, budget and schedule, as well as construction monitoring, including conducting site visits, informing the City whether work is being completed on time and according to design intent, and reviewing the project schedule on a regular basis, providing input to mitigate potential delays.
Owner: Melissa McDonough
Objective Milestone
Monitor the timely completion of updated milestones relating to concrete work, fabrication of modular units, setting of modular units, backfill and grading, decking and stairs, completion of site-built items, and switchgear installation and energization.
Updated progress percentage.
Objective 3.1.4
Ongoing - Dec 31, 2025 Completed
Focus Area 3.2
Advance affordable housing developments
Objective 3.2.1
Ongoing - Sep 30, 2025 Behind
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
32 Packet Pg. 39 of 469
Identify different housing typology options for the one-acre site near Matadero Creek.
Use grant funded technical analysis to consider housing options for a future affordable housing development on land to be dedicated to the City from the 2023 Sobrato/City
Development Agreement; present findings and receive
direction from Council.
Owner: Claire Raybould
Objective Milestone
Present massing options, financial analysis, and request for proposal considerations for City Council feedback and direction on next steps.
Achievements:
Grant funding from MTC enabled staff to collaborate with Van Meter William Pollock and Street Level Advisors to develop three potential development options, each accompanied by detailed proforma analyses. These options were presented to Council for feedback, providing a foundation for an upcoming Request for Proposal (RFP) targeting affordable housing development partners.
The findings were shared with Council on November 17, 2025.
Roadblocks:
No roadblocks have been identified.
Next Steps:
Councilʼs feedback on design preferences will shape the RFP parameters. Staff, working with Street Level Advisors, will finalize a draft RFP using grant funds by December 31, 2025. Staff will return to Council in 2026 to discuss and prioritize the RFP .Prepare the Community Development Block Grant (CDBG) 5- Year Consolidated Plan and Annual Action Plan.
The Quinquennial update helps jurisdictions to assess
affordable housing and community development needs and
market conditions to make data-driven, place-based
investment decisions when distributing federal CDBG grant funds.
Owner: Coleman Frick
Objective Milestone
City Council adoption of the CDBG Consolidated Plan (Con Plan) and Annual Action Plan (AAP) by Q2.
Achievements:
The City met the Department of Housing and Urban Development (HUD) timeliness test on May 2, 2025. The Human Relations Commission considered the draft CDBG Con Plan and AAP on May 8 and provided recommendations for City Council consideration. The City Council adopted the CDBG Con Plan and AAP on June 9, 2025
Roadblocks:
Project concluded in Q2 2025, no roadblocks identified during reporting period.
Next Steps:
Project completed in Q2, 2025.
Objective 3.2.2
Ongoing - Dec 31, 2025 Completed
Objective 3.2.3
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
33 Packet Pg. 40 of 469
Advance affordable housing project on Downtown surface
parking lot (Lot T).
Enter into an exclusive negotiating agreement with Alta Housing; receive an updated project concept design &
prescreening application for Council review; receive formal planning entitlement application, consistent with Housing Element Program 1.4 A.
Owner: Julia Knight
Objective Milestone
Staff anticipates that Alta Housing will hold a community meeting to gather general ideas and input for this project in August 2025 and will present an updated design concept to Council in September 2025. The Alta Housing team is currently targeting an October project application submission and a December design review hearing with the Architecture Review Board.
Achievements:
The exclusive negotiating agreement was approved in June, and Council received a project update in October. A community meeting hosted by Alta Housing was held on December 1 at Avenidas. A formal application submittal is anticipated in early January to close out this objective.
Roadblocks:
No significant roadblocks have been identified at this stage; the process is proceeding as planned.
Next Steps:
Process the application with review before the Architectural Review Board and City Council, anticipated for June.
Work with the Santa Clara County Housing Authority to
determine next steps to maintain affordability and improve conditions at Buena Vista Mobile Park.
Meet with Housing Authority regularly to identify feasible next steps. Review financing approach and options. Update Council on identified, proposed next steps and approach.
Owner: Melissa McDonough
Objective Milestone
Staff plans to meet with Housing Authority regularly to identify feasible next steps. Including reviewing financing approach and maintaining Council abreast of identified options and
approach. Work on this project will be reported quarterly and as necessary, with activities concluding in Q4.
Achievements:
The Housing Authority is advancing the $28 million infrastructure improvements at Buena Vista. Plans are in place to provide 90-day temporary relocation notices to residents in December.
Roadblocks:
No specific roadblocks have been identified at this stage, but clear and ongoing communication with the community and Council remains important.
Next Steps:
The Housing Authority will distribute temporary relocation notices to residents and work with them on their temporary housing arrangements. Barring weather delays and/or unforeseen circumstances, the improvements are expected to begin in spring and complete in fall 2026.
Objective 3.2.4
Ongoing - Dec 31, 2025 Completed
Objective 3.2.5
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
34 Packet Pg. 41 of 469
% #
Behind 50 2
Completed 50 2
Organize an initial review of sources and methods to raise funding to support new affordable housing production for future evaluation.
Conduct research to identify and evaluate sources and
methods. Work with Finance Committee to develop
recommendations for City Council.
Owner: Melissa McDonough
Objective Milestone
Conduct research and evaluate sources and methods to raise funding to support new affordable housing production. Present findings to the Finance Committee for feedback and
development into recommendations for City Council.
Achievements:
Staff successfully reallocated time and resources to support the oversized vehicle (OSV) phase 1 work, following Council approval on October 20th. This work aligns with the Policy and Services Committee recommendation associated with another Priority Objective.
Roadblocks:
The same staff resources required for the OSV phase 1 work are also needed for progress on this Priority Objective, resulting in resource constraints and potential delays.
Next Steps:
Evaluate resource allocation and priorities for calendar year 2026, as part of the budget process and Council retreat. Depending on the results of that prioritization, consider options for additional staffing or adjusted timelines to mitigate delays and ensure both initiatives advance effectively.
Present a renter protection fair chance ordinance to Council.
Present findings of an analysis and policy recommendations in the form of a draft ordinance to reduce barriers to housing by individuals with criminal records, consistent with Housing Element Program 6.6 I.
Consistent with the City Councilʼs renter protection policy direction, staff will research the policy implications of a fair chance renter policy from a legal, policy, and anticipated resource demand perspective.
Owner: Coleman Frick
Objective Milestone
Present ordinance for City Council consideration.
Achievements:
Staff presented an ordinance for City Council consideration on April 14, 2025.
The Council directed staff to further analyze specific provisions and return to the City Council Policy and Services Committee for further consideration and next steps.
Roadblocks:
Project objective and milestone completed in Q2, 2025. No roadblocks identified during reporting period.
Next Steps: Policy and Services Council Committee consideration of revised draft ordinance anticipated to occur in early 2026.
Objective 3.2.6
Ongoing - Dec 31, 2025 On Hold
Focus Area 3.3
Support tenant protections and housing equity
Objective 3.3.1
Ongoing - Sep 30, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
35 Packet Pg. 42 of 469
Report out on initial data from the rental registry program and project implementation; receive feedback and
recommendations for next steps.
The Rental Registry Program registration period ran between fall 2024 and spring 2025. The data collected in the first year of the program will be provided to the City Council including key insights and next steps.
Owner: Coleman Frick
Objective Milestone
Reporting to Council on first year of registration period in Q3.
Open second year registration period on October 1, 2025.
Achievements:
Completed draft analysis of data collected through Program Year 1 of the Rental Registry Program in Q2. Successfully opened registration for the second year of the program on October 1, 2025.
Roadblocks:
Final data analysis is in progress but behind schedule due to PDS reprioritization in Q4 2025 on other year-end deadlines.
Next Steps:
Staff will present to the Policy & Services (P&S) committee findings from the first year and combine this effort with a report on the rent stabilization objectives.
Staff anticipates making recommendations to P&S related to next steps on both initiatives. If unanimous support is received, staff would place the item on the City's consent calendar for consideration in Q1.
Present to Council an analysis related to anti-rent gouging.
Consistent with prior Council direction, examine implications of a possible ordinance from legal, policy and anticipated resource demand perspectives; receive direction on next steps.
Owner: Julia Knight
Objective Milestone
September 30, 2025 will mark the end of the first year of required real-time rent increase reporting for all properties subject to the rental registry program as it is currently implemented. Staff will analyze this data alongside annual rent reporting trends from the 2024-2025 program year to inform a Q4 Council discussion on the costs and benefits of a potential rent stabilization program in Palo Alto.
Achievements:
Staff presented initial policy analysis findings to Housing Ad Hoc Committee in Q4 2024 and received direction to present analysis alongside Palo Alto specific rental housing data from the Rental Registry Program in 2025. Staff has completed an initial review of the available registry data and completed further policy research.
Roadblocks:
Rental Registry Program staff have limited capacity to complete further data analysis during the Program Year 2 open registration period, which runs through mid-January.
Next Steps:
Staff will complete further data analysis and share findings and recommendations with the Policy & Services committee in early 2026.
Objective 3.3.2
Ongoing - Sep 30, 2025 Behind
Objective 3.3.3
Ongoing - Dec 31, 2025 Behind
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
36 Packet Pg. 43 of 469
% #
On Track 17 1
Behind 17 1
On Hold 17 1
Completed 50 3
Present options to address homelessness impacts,
particularly relating to individuals living in vehicles, to Policy & Services Committee for prioritization.
Identify feasible (1) regulatory approaches to manage the use of public space and (2) policy solutions to expand RV safe parking.
Present options to the Policy & Services Committee (P&S) for consideration and prioritization.
Owner: Chantal Gaines
Objective Milestone
Identify options for P&S, including implementation
considerations and resources needs. Present options to P&S for consideration and prioritization.
Achievements:
Staff presented options to P&S at a special meeting on August 25, 2025. P&S recommended a phased approach to Council, which was subsequently considered at the October 20 Council meeting. At that meeting, Council modified and approved an initial phase of the P&S recommendation, which includes drafting ordinances to prohibit the parking of detached/inoperable vehicles on public streets, prohibiting the renting of public parking spaces (“vanlording”), increasing street cleanups and sweeping of impacted streets, considering a buyback and/or storage option to facilitate rapid housing for RV residents, recruiting new safe parking on privately-owned and congregation- based parking lots, and creating an Ad Hoc Committee to recommend details on increased enforcement and related items. Since October, staff has initiated increased street cleanups and sweeping, the Ad Hoc Committee has met most weeks in November and December, and the detached/inoperable vehicles and vanlord ordinances were adopted by Council December 8.
Roadblocks:
Further direction is needed from the Ad Hoc Committee on proposed “Phase 2” activities, such as limiting OSVs to certain streets, creating permits, and piloting enhanced services for people living in vehicles.
Next Steps:
The Ad Hoc Committee will provide direction on “Phase 2” activities and continue efforts to recruit new safe parking locations.. Staff will proceed with signage and enforcement related to the approved ordinances, explore buyback and/or storage options for RV residents, and engage with stakeholders.
Extend for one year or codify R1/SB 9 interim ordinance.
Establish objective development standards and increases the maximum floor area for SB 9 units from 800 to 1200 square feet consistent with Housing Element Program 6.3A; consider
implications of similar objective standards for R1 and SB 9 projects relative to the Cityʼs Individual Review Program.
Owner: Jennifer Armer
Objective Milestone
Discuss and receive feedback from the Planning and
Transportation Commission on a permanent ordinance in Q3 for Council consideration in Q4.
Achievements:
Extension of the temporary ordinance was approved by Council on December 8, 2025.
Roadblocks:
Work on the permanent ordinance was delayed due to other priorities and staffing reductions.
Next Steps:
Resume progress on the permanent ordinance as staffing and priorities allow.
Currently planned for discuss with and receive feedback from the Planning and Transportation Commission on a permanent ordinance in Q3 for Council consideration in Q4.
Objective 3.3.4
Ongoing - Sep 30, 2025 Completed
Focus Area 3.4
Improve citywide housing policy and planning
Objective 3.4.1
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
37 Packet Pg. 44 of 469
Initiate evaluation of South of Forest Area Coordinated Area Plan (SOFA) development standards.
Review and explore options to amend the coordinated area plan with the intent to replace subjective development
standards with objective standards to accommodate future residential development at higher densities consistent with Housing Element Program 3.7.
Owner: Coleman Frick
Objective Milestone
Develop options for amending the South of Forest Area
Coordinated Area Plan (SOFA).
Achievements:
Project scoping meeting successfully held in Q4, marking the initiation of this project assignment and completion of this objective.
Roadblocks:
No obstacles identified at this stage.
Next Steps:
Project activities are scheduled to ramp up by the end of Q2 2026.
Present to Council the Downtown Housing Plan Community
Assessment report and receive Council direction on draft housing plan scenarios.
Continue advancing the plan development and public
engagement strategy to prepare draft housing plan and
environmental analysis.
Owner: Vishnu Krishnan
Objective Milestone
Provide the City Council with the Community Assessment in Q2 and receive direction on alternative approaches to housing distribution in the plan area and hold a community workshop (Q4). Policy development and community engagement efforts will continue through Q4 of 2025.
Achievements:
The Downtown Housing Plan Economic Analysis and Financial Feasibility Report was presented to the Council in October 2025.
Roadblocks:
Passage of Senate Bill (SB) 79 has introduced housing planning complexities, requiring the broader Downtown Housing Plan effort to be placed on hold pending Council guidance and direction.
Next Steps:
Staff is waiting for a Downtown Housing Plan / SB 79 Implementation Ad Hoc to be formed. In collaboration with staff, the ad hoc will explore alternatives to implement state law and its related effects and direction for the broader Downtown Housing Plan initiative. An ad hoc recommendation is expected in Q1, with Council direction anticipated in Q2 of 2026.
Objective 3.4.2
Ongoing - Dec 31, 2025 Completed
Objective 3.4.3
Ongoing - Dec 31, 2025 On Hold
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
38 Packet Pg. 45 of 469
Present an ordinance to Council that supports innovative housing structures.
Create zoning incentives or update development standards to support various housing typologies, including micro-units, intergenerational housing, aging adults, students and lower- income units, consistent with Housing Element Program 6.5.
Owner: Vishnu Krishnan
Objective Milestone
Complete stakeholder outreach in Q2 2025. Complete an
analysis of opportunities and challenges in Q3, followed by the development of alternative approaches and a study session with the Architectural Review Board in Q4.
Beyond this year, a draft ordinance will be prepared in 2026 for recommendation by the Planning and Transportation
Commission and consideration by the City Council.
Achievements: Stakeholder outreach was completed in July 2025, and an analysis of opportunities and challenges was prepared in August 2025. The project team is currently refining the alternative approaches to be presented to the Architectural Review Board and the Planning and Transportation Commission.
Roadblocks: There are currently no roadblocks identified.
Next Steps: Staff will be presenting the assessment conducted and alternative approaches to the Architectural Review Board and the Planning and Transportation Commission in a joint study session in early 2026.
Present findings to Council on a study that explores code amendments reducing commercial floor area and possible
extension of Downtown in-lieu parking program to
residential developmentPresent findings to Council on a study that explores code amendments reducing commercial floor area and possible extension of Downtown in-lieu
parking program to residential development.
Evaluate opportunities that make multi-family housing an attractive alternative to commercial office development, consistent with Housing Element Program 3.9.
Owner: Robert Cain
Objective Milestone
Present findings to the Policy and Services Committee and ordinance recommendation to the City Council.
Achievements:
The project team is analyzing data and stakeholder feedback regarding various commercial and multi-family residential typologies at selected test sites. An information report on housing without parking requirements was submitted to the City Council on December 15, 2025.
Roadblocks:
Consultant work was paused for July and August.
Next Steps:
Staff will present findings on ways to incentivize residential development to the Policy and Services Committee in Q1 and proceed based on informed feedback from the committee. Planning and Transportation staff to begin discussions on potential city-wide reforms to public and on-street parking policies.
Objective 3.4.4
Ongoing - Dec 31, 2025 On Track
Objective 3.4.5
Ongoing - Dec 31, 2025 Behind
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
39 Packet Pg. 46 of 469
% #
On Track 7 1
Behind 14 2
Completed 79 11
% #
Completed 100 5
Update development impact fees for public safety,
government facilities, housing, transportation, parks, and community services.
Conduct a nexus and feasibility study to ensure housing remains viable. Consider potential policy to waive impact fees associated with for low-income inclusionary units with when 20% of the units are deed restricted. (Housing Element
Programs 2.1B; 3.1 B&C)
Owner: Julia Knight
Objective Milestone
A RFP was issued in May 2025, with responses due by July 11, 2025. An interdepartmental panel will conduct respondent interviews at the end of August. Staff is targeting consultant selection, contract execution and project kick-off in the fall. Fee updates based on consultant studies and staff community needs analyses are anticipated in 2026 and 2027.
Achievements: Staff published the RFP in May 2025 following interdepartmental review and responded to questions received on the RFP in June 2025. The City received four complete responses in July 2025 and staff interviewed three respondent teams in August 2025. In September 2025, the City notified Keyser Marston Associates (KMA) of their intent to award the project to their team. City Council approved the contract with KMA on consent on December 15, 2025.
Roadblocks: None.
Next Steps: The consultant and project management team will work with representatives from key departments to establish growth projections and infrastructure needs for at least the next 8 years. These assumptions will be reviewed by City Council in a study session in March or April. The consultant team will then use these assumptions to complete the necessary nexus and feasibility studies ahead of the September 2026 and January 2027 deadlines set in the City's certified housing element.
Open the new Public Safety Building for daily Police, OES, and Fire services.
Complete construction, move-in of departments, and a ribbon- cutting event to commemorate the official availability of public safety services from the facility for all.
Complete construction of the new Public Safety Building followed by furniture and equipment installation,
communication testing and set-up.
Owner: Holly Boyd
Objective Milestone
Complete construction of the project and move public safety departments into the fully operational building.
Achievements:
Staff secured the certificate of temporary occupancy in August, enabling completion of the first phase of move-in by early September. A ribbon cutting ceremony and open house were successfully held on November 16. Ongoing efforts are being made to address the remaining requirements for the full relocation of Public Safety staff.
Roadblocks:
The construction dispute between the City and the Public Safety Building contractor has complicated the completion of remaining minor items needed for fully occupying the building, resulting in delays on completion of base contract and change order work, as well as correction of deficient work.
Next Steps:
Continue addressing outstanding items necessary for the complete move-in of all Public Safety staff.
Objective 3.4.6
Ongoing - Dec 31, 2025 Completed
Council Priority 4
Public Safety, Wellness & Belonging
Focus Area 4.1
Modernize public safety infrastructure
Objective 4.1.1
Ongoing - Sep 30, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
40 Packet Pg. 47 of 469
Council to adopt the updated Foothills Fire Management
Plan and Community Wildfire Protection Plan.
Plan to reflect alignment with Santa Clara County and other agencies and entities to address early warning technology, planning and procedural elements and risk mitigation.
Staff is working on various efforts related to improving the Cityʼs planning in collaboration with Santa Clara County and other allied agencies and entities. Efforts include not only emergency planning, but also early warning technology, and updating operational and procedural elements within the City organization to mitigate the risks associated with a fire in the foothills.
NOTE: The Foothills Fire Management Plan/Community Wildfire Protection Plan (FFMP/CWPP) is a multi-year plan with OES, Fire Department, Public Works, Utilities Wildfire Mitigation Plan, Community Services Department coordinated via the Foothills Fire Management Team (aka Foothills Wildfire Coordination Team).
Owner: Kenneth Dueker
Objective Milestone
Staff is also pursuing a service agreement with the Santa Clara County Firesafe Council to perform the schedule of required treatments each year in conjunction with some support from the City.
The Fire Department and OES are in the process of evaluating certain remote fire detection equipment in cooperation with the Fire Safe Council and local partner agencies. In partnership with the Santa Clara County Fire Safe Council, Palo Alto, Stanford, and the Woodside Fire Protection District deployed a distributed wildland fire sensor network (known and “N5”) via a Homeland Security grant in the Fall of 2024 and will work through 2025 to optimize the systemʼs configuration.
Achievements: The project is completed. Council adopted the updated plan in November 2025.
Roadblocks: None.
Next Steps: This plan will be implemented on an annual basis by the FFMP team.
Council approval of construction contract for Fire Station No. 4 Replacement project and initiation of construction.
Complete design and award a construction contract to re-build Fire Station No. 4.
Owner: Holly Boyd
Objective Milestone
Complete design, construct temporary facility, and award a construction contract in the Fall 2025.
Achievements:
The project was advertised for bids in late June, and a construction contract along with accompanying contract amendments received City Council approval on October 20. Temporary fire station construction was completed in June, with staff relocation occurring in July. The notice to proceed was issued to the contractor and construction started on December 1. A ground-breaking ceremony is scheduled for January 8, 2026.
Roadblocks:
No significant roadblocks have been reported at this stage.
Next Steps:
Continue monitoring construction progress, address any issues that arise during the build, and maintain communication with stakeholders to ensure project milestones are met.
Objective 4.1.2
Ongoing - Jun 30, 2025 Completed
Objective 4.1.3
Ongoing - Sep 30, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
41 Packet Pg. 48 of 469
% #
On Track 17 1
Behind 17 1
Completed 67 4
Activate a fire engine at Fire Station 4.
The Palo Alto Fire Department (PAFD) provides fire protection and emergency medical transport throughout the City and Stanford. Following pandemic budget reductions that impacted all City departments and services, the Council has reinvested in fire services to rebuild operations. Additional investment in emergency medical and fire response supports the whole
community and a near-term proposal to add a fire engine to the current ambulance staffing at Fire Station 4 will be considered.
Owner: Stephen Lindsey
Objective Milestone
Augment staffing at Fire Station 4 to deploy either ambulance or fire engine response.
Achievements:
Engine 64 was officially upstaffed at Fire Station 4 on May 5, 2025, and is now cross staffed daily with Medic 64. The crew, consisting of a captain, apparatus operator, and firefighter, is assigned to deploy either the fire engine or the ambulance based on the emergency type. As of July 8, 2025, both Engine 64 and Medic 64, along with their personnel, have been successfully relocated to the Temporary Fire Station 4 at 4000 Middlefield Road at Cubberley to facilitate the upcoming Fire Station 4 construction project.
Roadblocks:
No roadblocks have been identified.
Next Steps:
Operations will continue under the cross-staffed response model.
Initiate an update to the Cityʼs seismic hazards ordinance.
Conduct an assessment of previous study, update potentially eligible buildings, and begin work on seismic hazard identify and mitigation ordinance.
Owner: Julia Knight
Objective Milestone
Establish a community advisory group to support the project with a first meeting targeted for August 2025, with 2-3 additional meetings to follow. Staff intends to present findings from Task A (an updated of the eligible buildings list) to the Policy and Services Committee in November or December 2025.
Work will continue into 2026 with an aim to adopt an updated ordinance by the end of the 2026 calendar year.
Achievements: Work has been successfully initiated. City Council awarded the project contract to Rutherford & Chekene on February 10, 2025. Staff issued the consultant a notice to proceed with Task A on May 7, 2025. Staff began work to establish the community advisory group in June 2025. The first advisory group meeting was held on August 20, 2025 and the second was held on October 14, 2025. Policy research, report updates and vulnerable building inventory updates are complete as of December.
Roadblocks: None.
Next Steps: Staff and consultants will develop a draft ordinance over the course of the next six months to present to Council for their consideration in the second half of 2026.
Objective 4.1.4
Ongoing - Jun 30, 2025 Completed
Objective 4.1.5
Ongoing - Sep 30, 2025 Completed
Focus Area 4.2
Expand wellness and community serving facilities and services
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
42 Packet Pg. 49 of 469
Develop Master Plan for Cubberley site.
The City has hired consultant, Concordia, to lead the Master Planning process for the anticipated 15 acres of the Cubberly site. Currently the City owns eight acres and plans to purchase an additional seven acres from PAUSD pending a successful bond measure in November 2026. Concordia will lead the
community engagement and master planning process with
anticipated completion by December 2025.
Master planning will be in cooperation with The Friends of the Palo Alto Recreation Wellness Center, whose objective is to create space for a 3-court gymnasium and wellness center in the first phase of construction. The master planning process will occur concurrently with the Cityʼs efforts to pass the bond measure in November 2026, which in 2025 will include working with a polling consultant (FM3) and ballot strategy consultant (Lew Edwards Group).
Owner: Kristen O'Kane
Objective Milestone
The project will be kicked off by a Council Visioning Session in February, 2025, followed by community engagement meetings in March, June and September. Staff will analyze the feedback and return to Council in December to present the Final Master Plan draft for consideration.
Achievements: Extensive community engagement took place through co- design meetings, City Council updates, Board and Commission presentations, and various outreach efforts. A draft master plan has been completed and CEQA is underway. The concept highlights the need for phasing the project, recognizing that available funding may be a limiting factor. Two community polls were conducted to test voter support of funding mechanisms and amounts.
Roadblocks: The timing of doing a master plan and conducting polling concurrently makes decision-making difficult, and requires flexibility in each step of master plan development.
Next Steps: A third community poll will be launched in January. The master plan will be presented to various Boards and Commission, and then to the City Council in early 2026.
Implement the 2024-2025 Wellness & Belonging Action Plan.
Complete the 26 action items in the action plan in collaboration with partners as well as completing a training on Islamophobia and Antisemitism.
Owner: Chantal Gaines
Objective Milestone
Each item in the action plan has a different deadline with a variety of milestones. The action plan can be found here:
https://www.paloalto.gov/files/assets/public/v/2/city-
manager/wellness-and-belonging/wellness-and-belonging-
workplan-2025.pdf
Achievements: 54% of Action Plan items are completed or on track for completion this quarter. Staff continues to advance items towards completion.
Staff completed 2 trainings regarding Islamophobia, Anti-Palestinian hate, and Antisemitism in Q4. The trainings were successful and staff is working to bring a virtual training to staff, Boards/Commissions/Committees, and City Council in late January 2026.
Roadblocks: No specific roadblocks identified.
Next Steps: Continue to advance the actions included in the action plan and also complete the additional training referenced above.
Objective 4.2.1
Ongoing - Dec 31, 2025 Completed
Objective 4.2.2
Ongoing - Dec 31, 2025 On Track
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
43 Packet Pg. 50 of 469
Open 445 Bryant Street Community Center.
The project at 445 Bryant Street will transform the facility into a two-level community center designed to host community
programs, classes, events, and dedicated teen space. The first- floor multi-purpose room will serve as the primary location for La Comidaʼs Senior Lunch Program. Phase I includes the
structural improvements necessary to make the building safe for occupancy and to open the community center to the public.
Completion of Phase I will allow for the official opening of the community center and the launch of La Comidaʼs lunch
program. Phase II will focus on building out the second-floor space to serve as a teen center and additional community events and classes.
Owner: Kristen O'Kane
Objective Milestone
Phase I- hire an architect to design structural updates, with priority given to the first-floor to serve as a senior lunch program and community event space. Structural
improvements will include ADA improvements, sound
mitigation, plumbing and HVAC system upgrades among
others.
Achievements:
Multi-department coordination has advanced the completion of renovations for the downstairs space dedicated to La Comidaʼs senior lunch program, with significant construction milestones achieved. Building improvements for the upstairs areas are progressing to support CSD programming and the development of a teen center. Input from teens, gathered through surveys and workshops, has informed the content, design, and layout of the teen center.
Interior construction remains on schedule for completion by the end of December, subject to building inspections.
Roadblocks:
The recent permitting review identified challenges related to the HVAC upgrade, necessitating additional work to meet planned occupancy requirements, however staff are working through these challenges to enable La Comida to being lunch services.
Next Steps:
A soft opening is being planned for January.
Enhance and Expand Inclusive Programs and Services.
Enhance services to support individuals with disabilities seeking accommodation support, expand community
partnerships that serve the disability community, and
implement new therapeutic recreation programs.
CSD will continue to expand and enhance inclusive and
accessible practices, programs, classes, and events. The new Therapeutic Recreation and Accessibility Coordinated role was hired in August 2024 and began providing dedicated support to the department in handling all accommodation requests for participation, leading quarterly all-staff training on inclusive practices, and facilitating inclusive and adaptive recreation programs, classes and events with our community partner organizations.
Owner: Amanda Deml
Objective Milestone
The Community Services Department will hire a new full-time coordinator to support inclusion efforts across programs. The department will enhance the accommodation request process to better serve individuals with diverse needs and will create and support new inclusive programs in collaboration with community partners. Additionally, new therapeutic recreation programs will be launched to provide tailored opportunities for participation. To strengthen internal capacity, quarterly inclusion trainings will be implemented for all CSD staff.
Achievements:
New hire commenced employment on December 1, 2025. A new therapeutic recreation program was developed and launched in partnership with AbilityPath in November, enabling individuals with profound disabilities to volunteer at City facilities twice a week, fostering meaningful community engagement.
Roadblocks:
No roadblocks have been identified regarding the initiation and onboarding of the newly hired staff member.
Next Steps:
The new employee will proceed with onboarding and begin engaging with both internal and external stakeholders. Preparation will commence for the launch of all CSD staff training initiatives and new therapeutic recreation programs and events scheduled for Q1 2026.
Objective 4.2.3
Ongoing - Sep 30, 2025 Behind
Objective 4.2.4
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
44 Packet Pg. 51 of 469
Implement New Expanded CSD Recreation Special Events
Workplan.
Create special events that foster togetherness, belonging, and a strong sense of community. Continuing cherished traditions and introducing new gatherings helps combat the loneliness epidemic and celebrate the rich diversity of the community.
Longstanding events such as the May Fete Parade and Festival, Fourth of July Chili Cook-Off, Moonlight Run, and Holiday Tree Lighting remain cornerstones of community connection. New events are also planned for this year, pending City Council approval of the workplan. In addition, the Community Services Department (CSD) offers a wide range of special events
throughout the year and actively partners with other City departments and local organizations to enhance community engagement.
Owner: Kristen O'Kane
Objective Milestone
Approve the 2025 CSD Recreation Special Events workplan.
Include the following new events:
Heart and Harmony Dance; Around the World in One Day
Cultural Event; Fun and Games at July Third Thursday;
Pancakes in the Park; and a Pet Costume Parade.
Achievements:
All events outlined in the Special Events workplan and presented to the City Council in February have been successfully completed. In Q4, staff provided support for the Moonlight Run, introduced the Pet Parade on California Avenue, and continued the Jack-O-Jaunt at Lytton Plaza. Additional support was provided for the Veterans Day event and Friendsgiving, while leadership was demonstrated in the Tree Lighting event.
Roadblocks:
No roadblocks have been identified.
Next Steps:
Development of a work plan for Calendar Year 2026 will commence, with plans to present it to the City Council for input and feedback.
Support Community Mental Health.
The Community Services Department (CSD) continues to
promote mental health for all ages through a range of
programs, partnerships, and initiatives. In FY25, the City Council allocated $100,000 to support youth and teen mental health efforts. Ongoing programs from 2024 include free Link rides for teens ($10,000) to access mental health-supportive locations such as community centers, parks, libraries, and Allcove, as well as the Beyond the Books event ($4,000). New initiatives in FY25 include a $45,500 contract with Palo Alto University to host mental health workshops for teens and parents, and a new Career Fair event ($10,000) focused on post- high school pathways that do not involve traditional university enrollment. Additional trainings, programs, and partnerships are also under development.
Owner: Kristen O'Kane
Objective Milestone
In the spring, teen mental health workshops will launch in partnership with Palo Alto University, along with a career fair focused on non-traditional post-high school pathways. Fall activities will include hosting the Beyond the Books event. By Q4, the City of Palo Alto and the Palo Alto Unified School District will work with stakeholders to further refine the scope of collaboration for City Council discussion, potential direction, and continued partnership with the School District.
Achievements:
Community Services Department staff collaborated with the County of Santa Claraʼs Q Corner and Allcove to facilitate Wednesday afternoon Gen Z hangouts, providing a safe and supportive environment for teens through October. Council approved new agreements with Project Safety Net and The Jed Foundation to enhance youth mental health and suicide prevention initiatives. Project Safety Net, Stanford, and the City organized two community mental health gatherings to share resources and offer spaces for healing. The Jed Foundation commenced its work this quarter with a site visit and multiple sessions involving community partners. All milestones identified for 2025 have been achieved, with ongoing efforts planned.
Roadblocks:
No roadblocks identified.
Next Steps:
The Jed Foundationʼs initiatives will continue throughout the next calendar year. Additional opportunities for engagement with community partners and local youth will be pursued.
Objective 4.2.5
Ongoing - Dec 31, 2025 Completed
Objective 4.2.6
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
45 Packet Pg. 52 of 469
Promote environmental and transportation safety
Owner: Lupita Alamos
% #
Behind 33 1
Completed 67 2
Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and
other potential opportunities to decrease SFO noise impacts on Palo Alto.
Palo Alto is impacted by three arrival routes into San Francisco International Airport (SFO). These routes have had an ongoing negative health impact on our community and intensified due to the implementation of the Federal Aviation Administrationʼs NextGEN Initiative. The City remains committed to
collaborating with residents, the FAA, SFO, SFOʼs Community Roundtable, elected officials, regional agencies, and noise advocacy groups to identify solutions that restore quality of life.
Staff and community members continue to evaluate the
potential noise impacts of SFOʼs proposed Ground Based
Augmentation System (GBAS) on Palo Alto.
Owner: Andrew Swanson
Objective Milestone
Issue a Request for Qualifications (RFQ) to solicit proposals for two key initiatives:
1. Ground-Based Augmentation System (GBAS): To
evaluate the feasibility and potential benefits of
implementing GBAS technology to reduce aircraft noise
impacts in our region.
2. San Francisco International Airport (SFO) Noise Data Analysis: To obtain detailed data and technical
expertise for analyzing noise impacts from SFO
operations on our community.
The RFQ process will ensure we identify qualified consultants or firms with the appropriate experience to support these efforts.
Achievements:
Staff continued coordination with San Francisco International Airport (SFO) on regional aircraft noise issues, including active engagement regarding SFOʼs proposed Ground Based Augmentation System (GBAS). The City submitted formal comments on SFOʼs Final Runway Development Action Plan (RDAP) Draft EIR and, following the certification of the EIR by teh San Francisco Planning Commission, filed an appeal of the approval.
Roadblocks:
Staffing constraints within the Airport Division persisted during the quarter, resulting in delays to the issuance of the RFQ for GBAS feasibility evaluation and comprehensive SFO noise data analysis. During meetings with SFO staff, SFO has indicated that limited FAA resources are an obstacle to making progress on some initiatives that may benefit Palo Alto.
Next Steps:
Staff anticipates issuing the RFQ in Winter 2026 to secure specialized consulting support for GBAS feasibility evaluation and SFO noise data analysis.
Concurrently, Palo Alto's appeal of the SFO RDAP Final EIR certification is expected to be heard in the first quarter of 2026.
Focus Area 4.3
Objective 4.3.1
Ongoing - Dec 31, 2025 Behind
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
46 Packet Pg. 53 of 469
Council Approval of Quiet Zone Concept Plans at Churchill Ave, Meadow Drive, and Charleston Rd Rail Crossings.
Quiet zone implementation is desired by neighborhood to reduce noise impact of locomotive horn sound off in advance of crossings. The city must mitigate the increased risk caused by the absence of the horn. Safety improvements meeting Federal Rail Authority technical requirements must be identified and implemented in order to establish a quiet zone.
Owner: Ripon Bhatia
Objective Milestone
A draft conceptual improvement plan was developed in 2024.
Conduct public outreach and review by the Rail Committee by June 2025.
Achievements:
The Rail Committee reviewed and recommended Measures for Quiet Zone implementation to the City Council in September 2025.
The Council approved the Quiet Zone Measures and the conceptual plans for implementation in November 2025.
Roadblocks:
No roadblocks have been identified.
Next Steps:
This Objective is complete. Staff will work toward securing the funding and initiate the implementation plan.
Enhance safety and improve quality of life in commercial areas by reducing criminal activity through business
engagement and the deployment of officers and technology.
Establish a Business Watch program to enhance collaboration with businesses and assign two officers at a minimum to patrol high traffic commercial areas.
Deploy technology and officers in commercial areas in order to deter criminal activity and support a safe environment for the public. Engage with local businesses to facilitate information sharing, identify problems and develop collaborative solutions.
Work with other city departments to abate nuisances and connect offenders with appropriate social services.
Owner: James Reifschneider
Objective Milestone
Assign at least 2 officers daily to, exclusively, patrol high traffic commercial areas. Complete deployment of 10 additional
Automatic License Plate Reader (ALPR) cameras approved by the Council in December for a total of 30 cameras throughout.
Establish a “Business Watch” program to enhance collaboration with businesses.
Achievements:
Daily deployment of two or more officers remains focused on patrolling high- traffic retail and commercial areas. All 30 Council-authorized ALPR cameras are fully operational. In the absence of a formal program, police department staff have partnered with the Chamber to improve the dissemination of timely and relevant crime trend information. The 2025 milestones have been met, with ongoing efforts continuing.
Roadblocks:
No roadblocks have been identified.
Next Steps:
Police department staff will continue to enhance collaboration in alignment with the Chamberʼs needs.
Objective 4.3.2
Ongoing - Sep 30, 2025 Completed
Objective 4.3.3
Ongoing - Dec 31, 2025 Completed
ATTACHMENT B
Item 2
Attachment B - 2025
Council Priorities and
Objectives Q4 Update
Item 2: Staff Report
Pg.
47 Packet Pg. 54 of 469
City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: January 12, 2026
Report #:2512-5744
TITLE
Approval of Minutes from December 8, December 10, and December 15, 2025 Meetings
RECOMMENDATION
Staff recommends that the City Council review and approve the minutes.
ATTACHMENTS
Attachment A: December 8, 2025 Draft Action Minutes
Attachment B: December 10, 2025 Draft Action Minutes
Attachment C: December 15, 2025 Draft Action Minutes
APPROVED BY:
Mahealani Ah Yun, City Clerk
Item 3
Item 3 Staff Report
Item 3: Staff Report
Pg.
1 Packet Pg. 55 of 469
CITY COUNCIL
DRAFT ACTION MINUTES
Regular Meeting
December 8, 2025
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M.
Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Councilmember Reckdahl Arrived at 5:33 P.M.
Councilmember Lythcott-Haims Arrived during Closed Session.
Present Remotely:
Absent:
Closed Session
1. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION
Subject: Initiation of litigation in one case
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(4)
Number of potential cases: 1, as Plaintiff.
2. CONFERENCE WITH CITY ATTORNEY - EXISTING LITIGATION
Swinerton v. City of Palo Alto (JAMS Reference #:5100003409) Authority: Government Code Section 54956.9(d)(1)
3. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION
Subject: Potential litigation regarding 156 North California Avenue, as set forth in letter(s) from
Holland & Knight LLP dated September 3, 2025
Authority: Government Code Section 54956.9(d)(2)
Number of potential cases: 1, as Defendant.
MOTION: Vice Mayor Veenker moved, seconded by Council member Burt to go into Closed Session.
MOTION PASSED: 6-0-1, Lythcott-Haims absent
Council went into Closed Session at 5:34 P.M.
Item 3
Attachment A - December
8, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
2 Packet Pg. 56 of 469
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 12/08/2025
Council returned from Closed Session at 8:30 P.M.
Mayor Lauing announced no reportable action.
Agenda Changes, Additions and Deletions
Public Comment
Council Member Questions, Comments and Announcements
Consent Calendar
Councilmember Lythcott-Haims registered a no vote on Agenda Item Number 4.
MOTION: Councilmember Stone moved, seconded by Council member Burt to approve Agenda Item Numbers 4-14.
MOTION PASSED ITEM 4: 6-1, Lythcott-Haims no
MOTION PASSED ITEMS 5-14: 7-0
4. Adoption of Emergency and Regular Ordinances Prohibiting Unattached Trailer Parking and Vanlording and a Resolution Amending the Administrative Penalty Schedule Imposing Penalties; CEQA status – not a project.
5. QUASI-JUDICIAL. 2451 Cowper Street [25PLN -00102]: Appeal of Director's Decision to Approve an Individual Review Application to Allow Deconstruction of an Existing Single - Family Residence and Detached Garage and to Construct a 2,380-Square-Foot Two-Story Residence. Zoning District: R -1 (Single -family Residential). CEQA Status: Exempt in Accordance with CEQA Guidelines 15303.
6. Adopt a resolution authorizing execution of the Professional Services Agreement between the Northern California Power Agency and the Cities of Palo Alto and Santa Clara for Electric Transmission, Generation and Regulatory Consulting Services in a Not to Exceed Amount of $657,500 over a five -year contract term ending December 31, 2030; CEQA Status: Not a Project.
Item 3
Attachment A - December
8, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
3 Packet Pg. 57 of 469
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 12/08/2025
7. Approval of Contract Amendment No. 1 to Contract No. C25192924 with Concordia, LLC in the amount of $65,000, for a total contract amount not to exceed $696,966 for additional services associated with development of the Cubberley Master Plan; CEQA Status – CEQA will be completed as part of this project.
8. Approval of Contract Amendment Number 5 to Contract Number C14151181 with SAP Public Services in the Amount of $334,355 for SAP Maintenance and Support for One Year, ending December 2026; CEQA Status – Not a Project.
9. FIRST READ: Adoption of an Ordinance Renewing the Police Department's Military Equipment Use Policy Under AB 481; CEQA status – not a project.
10. FIRST READING: Adoption of an Interim Ordinance to Extend Interim Ordinance 5645 of the Council of the City of Palo Alto Amending Various Chapters of Title 16 (Building Regulations) and Title 18 (Zoning) and Title 21 (subdivisions and other Divisions of Land) of the Palo Alto Municipal Code to Implement SB 9 and Other State Housing Laws. CEQA Status: Exempt Pursuant to CEQA Guidelines Section 15061(b)(3).
11. Acceptance of Annual Report on Development Impact Fees for Fiscal Year 2025 and Adoption of a Resolution Making Statutory Findings for all Development Impact and In- Lieu Fee Funds; CEQA status - Not a Project.
12. Adoption of a Resolution Declaring Weeds to be a Public Nuisance and Setting February 9, 2026 for a Public Hearing for Objections to the Proposed Weed Abatement; CEQA status: exempt, CEQA Guidelines Section 15308.
13. Approval of General Services Contract Number C26195709 with Corodata Records Management, Inc in an Amount Not to Exceed $120,000 for Off -Site Records Storage and Management Services for a Period of Five Years, CEQA Status- Not a Project.
14. Recommend City Council Approval of the CSD Equipment & Materials Inventory Management and Building Permit & Inspection Fees Audits as recommended by the Policy & Services Committee and Extension of the Deadline for several FY2025 Task Orders
City Manager Comments
Ed Shikada, City Manager
Item 3
Attachment A - December
8, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
4 Packet Pg. 58 of 469
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 12/08/2025
Action Items
15. REINTRODUCED FIRST READING: Adoption of an Ordinance Updating Palo Alto Municipal Code (PAMC) Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) and Amending Chapters 18.10, 18.12, 18.28, and Section
18.40.230 of Title 18 (Zoning) to Adopt New Outdoor Lighting Regulations; CEQA Status — Exempt pursuant to CEQA Guidelines Section 15308 (Actions for Protection of the Environment)
MOTION: Councilmember Stone moved, seconded by Councilmember Reckdahl to adopt the proposed ordinance with staff’s recommended changes and include the following changes:
1) Amend Section 18.40.250(e)(4)(A), removing the curfew start time of 12:00 a.m. and adding a curfew start time of 11:00 p.m.
2) Amend Section 18.40.250(c)(3) to remove the phrase “If a building permit is required” to apply the ordinance to all new installation, replacement, or modification of outdoor luminaires.
3) Amend Section 18.40.250(L)(1), removing the words “two years” and replacing it with the words “one year”, shortening the compliance period for adjustable existing lighting fixtures to one year.
4) Amend Section L(2)(A) and (B) and L(3) to remove the retrofit requirement. 5) Refer to the Utilities Department to evaluate electric efficiency incentives related to voluntary retrofits of existing fixtures.
6) Request staff to evaluate objective standards as an alternate to cost of the lighting study.
7) Under the business curfew, retain the 2-hour-after closure and limit the after-vacancy to one hour.
8) Outdoor space above ground floor Section F(4)(B) revised to be consistent to other curfews in this ordinance.
MOTION PASSED: 6-1, Lythcott-Haims no
Adjournment: The meeting was adjourned at 11:35 P.M.
Item 3
Attachment A - December
8, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
5 Packet Pg. 59 of 469
DRAFT ACTION MINUTES
City Council Meeting
Draft Action Minutes: 12/08/2025
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
Item 3
Attachment A - December
8, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
6 Packet Pg. 60 of 469
CITY COUNCIL
DRAFT ACTION MINUTES
Special Meeting
December 10, 2025
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 6:04 P.M.
Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely:
Absent:
Agenda Changes, Additions and Deletions
Action Items
1. Review and Selection of the Locally Preferred Alternative (LPA) to proceed with 15% design and Prepare CEQA and NEPA Documentation for the Grade Separations at Churchill Avenue, Meadow Drive, and Charleston Road Crossings; CEQA status – CEQA and NEPA will be conducted on this project as part of the upcoming scope of work.
On December 10, 2025, Council will receive staff presentation(s) and Public Testimony; this item continued to the December 15, 2025 City Council meeting is for, as needed, Council discussion, deliberation and action – No Public Testimony will be heard on December 15, 2025.
Councilmember Reckdahl Recused from Agenda Item Number 1.
MOTION: Council member Lythcott-Haims moved, seconded by Vice Mayor Veenker to continue this item to the December 15, 2025 City Council meeting.
MOTION PASSED: 6-0-1, Reckdahl recused
Adjournment: The meeting was adjourned at 8:44 P.M.
Item 3
Attachment B - December
10, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
7 Packet Pg. 61 of 469
DRAFT ACTION MINUTES
Sp. City Council Meeting
Draft Action Minutes: 12/10/2025
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
Item 3
Attachment B - December
10, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
8 Packet Pg. 62 of 469
CITY COUNCIL
DRAFT ACTION MINUTES
Special Meeting
December 15, 2025
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 4:30 P.M.
Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Councilmember Lu Arrived at 4:55 P.M.
Present Remotely:
Absent:
Special Orders of the Day
1. Proclamation Expressing Appreciation to Molly S. Stump Upon Completion of Her Public Service as City Attorney.
NO ACTION
Closed Session
2. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION
Subject: Initiation of litigation in one case
Authority: Potential Exposure to Litigation Under Government Code Section 54956.9(d)(4)
Number of potential cases: 1, as Plaintiff.
MOTION: Councilmember Reckdahl moved, seconded by Vice Mayor Veenker to go into Closed Session.
MOTION PASSED: 7-0
Council went into Closed Session at 4:56 P.M.
Council returned from Closed Session at 6:10 P.M.
Mayor Lauing announced no reportable action.
Item 3
Attachment C - December
15, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
9 Packet Pg. 63 of 469
DRAFT ACTION MINUTES
Sp. City Council Meeting
Draft Action Minutes: 12/15/2025
Agenda Changes, Additions and Deletions
Public Comment
Council Member Questions, Comments and Announcements
Study Session
3. Receive an update on the Cubberley project and second polling results, and discuss next steps.
NO ACTION
Consent Calendar
MOTION: Vice Mayor Veen ker moved, seconded by Council member Reckdahl to approve Agenda Item Numbers 4-20, 22-24 (Agenda Item Number 21 Removed Off the Agenda).
MOTION PASSED ITEMS 4-20, 22-24: 7-0
4. Approval of Minutes from December 1, 2025 Meeting
5. Adoption of a Resolution appointing Caio Arellano as Interim City Attorney
6. Adoption of a Resolution Approving and Attesting to the Veracity of the City's 2024 Power Source Disclosure and Power Content Label Reports. CEQA Status: Not a project
7. Approval of a Surveillance Use Policy for Security Cameras at the Palo Alto Museum at the Roth Building (300 Homer Avenue); CEQA Status - Not a Project
8. Approve Policy & Services Committee Recommendation to Continue the Nonprofit Partnership Workplan Phase I funding process for FY 2027 Budget Cycle, with Additional Refinements to be Developed by the Policy & Services Committee in January 2026 and Return to Council for Approval
9. Policy and Services Committee Recommends Council Amend the Procedures and Protocols Handbook to Allow January Committee Meetings and Schedule Procedures and Protocols Handbook Review Every Other Year: CEQA - Not a Project Item 3
Attachment C - December
15, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
10 Packet Pg. 64 of 469
DRAFT ACTION MINUTES
Sp. City Council Meeting
Draft Action Minutes: 12/15/2025
10. Reaffirmation of the Carbon Neutral Plan and the Renewable Energy Credit Exchange Program as Recommended by the Utilities Advisory Commission; CEQA Status: Not a project
11. QUASI-JUDICIAL. 3150 El Camino Real [25PLN -00273]: Request for a Final Map to Merge Three Contiguous Parcels to Create a 111,030 -Square-Foot Parcel. The Final Map Would Facilitate Construction of a 368 -Unit Rental Development Project (24PLN -00230) Previously Approved on July 11, 2025. Zone District: CS (Commercial Services). CEQA Status: Exempt in Accordance with CEQA Guidelines Section 15183.
12. Approval of Partnership Agreement with Metropolitan Transportation Commission, in an Amount Not to Exceed $108,888 to Provide Unlimited Transit Access Available Through the Clipper BayPass Pilot Program for City of Palo Alto Employees Through December 31, 2026; CEQA Status - Not a Project.
13. Accept the City of Palo Alto’s Audited Financial Statements as of June 30, 2025, and the Macias, Gini & O’Connell Management Letter; Approve the FY 2025 Annual Comprehensive Financial Report (ACFR)and Amendments to the FY 2025 Budget in Various Funds; CEQA Status – Not a Project.
14. Approval for the City Manager or Designee to Execute Purchase Order with Zoll Medical Corporation, utilizing a Sourcewell Cooperative Contract to Procure Replacement Pre - hospital Monitors/Defibrillators and ancillary equipment for Emergency Responses for a Total Not-To-Exceed amount of $1,129,138. CEQA Status – Not a Project.
15. Approval of Professional Services Agreement No. C26193655 with Canopy to Support the City of Palo Alto's Urban Forestry Programs for a Term of Three Years and a Not -To- Exceed Amount of $1,236,366, and Approval of a Budget Amendment in the General Fund; CEQA Status - Not a Project
16. Adoption of a Resolution Approving Conduit Financing for Charities Housing Development Corporation, on behalf of El Camino PA, L.P., for the 130 -Unit Affordable Multifamily Housing Rental Project Located at 3001 El Camino Real, and Approving the Issuance of Revenue Bonds not to exceed $80 Million by the California Municipal Finance Authority (CMFA) for the Purpose of Financing and Refinancing the Acquisition, Development, Construction and Equipping of Project; CEQA Status: Not a Project
17. Approval of General Services Contract No. C26195803 with Genuine Parts Company dba Napa Auto Parts for an Amount Not-to-Exceed $6,238,832 for an On-Site Fleet Parts and Inventory Program for a Six -Year Term Utilizing Pricing Set by Cooperative Sourcewell Contract No. 090624- GPC, and Approval of a Budget Amendment in the Vehicle Replacement and Maintenance Fund; CEQA Status - Not a Project
18. Approval of Professional Services Contract Number C26194283 with Keyser Marston Associates, Inc. in the Amount Not-to-Exceed $371,415 to Conduct Development Impact Item 3
Attachment C - December
15, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
11 Packet Pg. 65 of 469
DRAFT ACTION MINUTES
Sp. City Council Meeting
Draft Action Minutes: 12/15/2025
and In- Lieu Fee Study. CEQA Status: Exempt Under CEQA Guidelines Sections 15061(b)(2) and (b)(3).
19. Approval of a Professional Services Contract Number C26196324 with Santa Clara County Communications in an Amount Not to Exceed $100,000 for Public Safety Radio Maintenance and Support for a Period of Five (5) Years; CEQA Status - Not a Project
20. Approval of Professional Services Contract No. C26190778A with Turbo Data LLC, in an Amount Not to Exceed $989,138 to Provide Development, Implementation, Support and Maintenance of a Comprehensive Parking Permit and Citation Management System for five years; CEQA status - not a project.
21. Approval of a Purchase Order with Golden State Fire Apparatus in an Amount Not to Exceed $3,378,458, for the Purchase of One Hybrid Electric Pierce Enforcer Volterra 1500 GPM Pumper and One Diesel Pierce Enforcer 1500 GPM Pumper, Utilizing a Cooperative Purchase Agreement, as Part of the Scheduled Vehicle and Equipment Replacement Capital Improvement Fiscal Year 2025 and 2026 Projects (VR -25000 and VR-26000); CEQA Status – Not a Project Item Removed Off Agenda
22. Approval of Amendment #1 for Professional Services Contract No. C26195143 in the Amount of $101,292 with Peninsula Healthcare Connection to continue the Downtown Food Closet Operations for a Revised Total Amount Not -to-Exceed $268,521 including the Provision of Outreach, Mental and Physical healthcare to Unhoused and Low- Income Members of the Community for a Period of Two Years; CEQA status – not a project.
23. Approval of Amendment No. 2 to Contract S20176706 with FolgerGraphics, Inc. to Reduce the Scope of Services for Professional Printing and Distribution Services of the Enjoy! Activity Guide through March 2026; CEQA Status – not a project.
24. Adoption of an Ordinance Amending the Fiscal Year 2026 Municipal Fee Schedule to Implement Technical Corrections. CEQA Status: Not a Project
City Manager Comments
Ed Shikada, City Manager
Action Items
25. PUBLIC HEARING/QUASI- JUDICIAL. 1680 Bryant Street [25PLN -00204]. Approval of a Record of Land Use Action to Reclassify the Historic Building Located at 1680 Bryant Item 3
Attachment C - December
15, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
12 Packet Pg. 66 of 469
DRAFT ACTION MINUTES
Sp. City Council Meeting
Draft Action Minutes: 12/15/2025
Street From a Category 2 Resource on the Local Historic Inventory to a Category 3 Resource.
MOTION: Vice Mayor Veenker moved, seconded by Councilmember Lythcott-Haims to approve the Record of Land Use Action (Attachment B) reclassifying the building at 1680 Bryant Street from a Category 2 resource to a Category 3 resource on the Palo Alto Historic Resources Inventory.
MOTION PASSED: 7-0
26. Review and Selection of the Locally Preferred Alternative (LPA) to proceed with 15% design and Prepare CEQA and NEPA Documentation for the Grade Separations at Churchill Avenue, Meadow Drive, and Charleston Road Crossings; CEQA status – CEQA and NEPA will be conducted on this project as part of the upcoming scope of work.
This item is a continuation of Agenda Item Number 1 on the City Council December 10, 2025 agenda. The report for this item can be found here under Agenda Item Number 1 here: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=18178
On December 10, 2025, Council will receive staff presentation(s) and Public Testimony; this item continued to the December 15, 2025 City Council meeting is for, as needed, Council discussion, deliberation and action – No Public Testimony will be heard on December 15, 2025.
Councilmember Reckdahl Recused from Agenda Item Number 26.
MOTION: Vice Mayor Veenker moved, seconded by Council member Stone to select the Preferred Alternatives to proceed with 15% design for the grade separations at Churchill Avenue, Meadow Drive, and Charleston Road Crossings:
• Churchill Avenue: Partial Underpass at Churchill with out landscaping strip. Bicycle and pedestrian crossing at Seale Avenue using Alma Street Ramp with attention to bicycle safety on the Eastside;
• Meadow Drive: Explore both an earthen berm and Podium-style Hybrid alternative; • Charleston Road Crossings: Underpass alternative with Direct Access Ramp; • Direct staff to conduct an implementation study if we only did the underpass at Charleston Road Crossing
MOTION PASSED: 6-0-1, Reckdahl recused
Item 3
Attachment C - December
15, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
13 Packet Pg. 67 of 469
DRAFT ACTION MINUTES
Sp. City Council Meeting
Draft Action Minutes: 12/15/2025
Adjournment: The meeting was adjourned at 11:05 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.
Item 3
Attachment C - December
15, 2025 Draft Action
Minutes
Item 3: Staff Report
Pg.
14 Packet Pg. 68 of 469
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Human Resources
Meeting Date: January 12, 2026
Report #:2512-5752
TITLE
Adoption of Memorandum of Agreement with Service Employees International Union Hourly Unit effective upon adoption through December 31, 2027; and Adoption of Compensation Plan for Unrepresented Limited Hourly Employee effective upon adoption through June 30, 2028; CEQA Status - Not a project
RECOMMENDATION
Staff recommends:
1. Council adopt the updated Salary Schedule and Compensation Plan for unrepresented Limited hourly employees, effective through June 30, 2028 (Attachment A and B); and
2. Council adopt an updated Salary Schedule and Memorandum of Agreement for Service Employees International Union Hourly Unit, effective through December 31, 2027 (Attachment C and D).
BACKGROUND
Represented hourly employees covered by SEIU (Service Employees’ International Union) is a group of approximately 130 hourly employees who typically work under 1,000 hours in a fiscal year. Unrepresented limited hourly employees typically work less than 416 hours per fiscal year. These employees often perform seasonal work and, depending on the season, there are approximately 115 limited hourly employees. These employees are primarily found in Library, Community Services, Public Works and Utilities Departments. Classifications range include Library Clerk, Arts and Science Professional, Administrative Specialist, Recreation Leader, Open Space Technician, and General Laborer.
The current Memorandum of Agreement for SEIU-Hourly expired June 30, 2025. The SEIU- Hourly unit negotiation team opted to start negotiations after the expiration of the contract; The City continued to engage and maintained negotiation readiness before the end of Fiscal Year 2025 as required by the contract. The parties did actively negotiate in good faith and Item 4
Item 4 Staff Report
Item 4: Staff Report
Pg.
1 Packet Pg. 69 of 469
reached an agreement that will begin upon Council adoption and continue through December 31, 2027.
ANALYSIS
It is consistent with the City’s practice and ongoing labor strategy to keep classifications with the same title and general nature of work and assignments compensated at similar, if not identical, hourly rates. Therefore, the staff recommendations for the changes in wages and benefits for SEIU- Hourly and limited hourly employees are as follows:
SEIU-Hourly:
Wages:
o3% wage increase effective the first full pay period following adoption by City Council.
o3% wage increase effective the first full pay period following July 1, 2026. Medical Stipend:
o4% stipend increase effective the first full pay period following adoption by City Council to $3.96 per hour.
o4% stipend increase effective the first full pay period following July 1, 2026 to $4.11 per hour.
oOne-time payment of $100 for those actively working in the first full pay period following City Council adoption.
In addition, SEIU – H agreed to the following revision which will streamline performance evaluation practices and improve recruitment timelines to fill hourly vacancies when needed:
Increase probationary length from 6 months to 12 months to align with general unit providing consistent time to train and evaluate performance of new employees. Decrease required job posting time supporting timely, competitive and efficient hiring while maintaining flexibility to have lengthier postings when needed.
Limited Hourly:
3% wage increase effective the first full pay period following adoption by City Council. 3% wage increase effective the first full pay period following July 1, 2026. 3% wage increase effective the first full pay period following July 1, 2027.
Item 4
Item 4 Staff Report
Item 4: Staff Report
Pg.
2 Packet Pg. 70 of 469
This Council staff report is being submitted concurrent to the SEIU-H ratification of the attached MOA (Attachment C). The City was notified by SEIU Hourly on December 19, 2025 that its membership ratified the new MOA.
FISCAL/RESOURCE IMPACT
Approval of the recommended agreements will result in an estimated cost of approximately $108,000 in FY 2026, which reflects the pro-rated impact of the initial wage increase and medical stipend adjustment for the remainder of the current fiscal year. These immediate costs will be absorbed within the General Fund’s existing FY 2026 appropriations.
Costs are estimated to increase to approximately $284,000 in FY 2027 as the initial increases are realized for a full year and the second wage increase effective July 1, 2026, is implemented.
For Fiscal Year 2028, the estimated cost is $348,000. This figure captures the full implementation of the agreements, including the final scheduled wage increase for the Limited Hourly unit. Consequently, the total cumulative cost to the General Fund over the full term of the agreements is estimated at approximately $740,000. The total cumulative cost across all funds is estimated at $1.0 million, which includes approximately $260,000 in costs attributable to the Enterprise Funds.
The ongoing structural impact to the General Fund base budget is estimated at $348,000 annually beginning in FY 2028, reflecting the fully annualized cost of all negotiated wage and stipend adjustments for both groups.
The City's current FY 2027–2036 Long Range Financial Forecast (LRFF) includes a standard 2% percent assumption for future labor cost increases but does not reflect the specific terms of these agreements. Staff will incorporate the incremental costs above this baseline into the Base Case during the upcoming annual budget development process to ensure long-term alignment with the City's financial plan.
STAKEHOLDER ENGAGEMENT
City staff will post the SEIU - Hourly Unit Memoranda of Agreement, the Limited Hourly Compensation Plan and salary schedules on the City’s website after Council adoption for public access. Human Resources will communicate the changes to the terms of this agreement and Compensation Plan to highlight in job postings to attract new talent and fill hourly position vacancies as needed and approved.
Item 4
Item 4 Staff Report
Item 4: Staff Report
Pg.
3 Packet Pg. 71 of 469
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because adoption of this MOA and Compensation Plan is a continuing administrative activity. CEQA Guidelines section 15378(b)(2).
ATTACHMENTS
Attachment A: Limited Hourly Compensation Plan 2025 - 2028 Attachment B: Limited Hourly Salary Schedule 2025 – 2028 Attachment C: SEIU Hourly MOA 2025 - 2027
Attachment D: SEIU Hourly Salary Schedule 2025 - 2027
APPROVED BY:
Sandra Blanch, Human Resources Director
Item 4
Item 4 Staff Report
Item 4: Staff Report
Pg.
4 Packet Pg. 72 of 469
Compensation Plan
City of Palo Alto
Limited Hourly Employees
Effective
July 1, 2025 – June 30, 2028
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
5 Packet Pg. 73 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
COMPENSATION PLAN
CITY OF PALO ALTO
Limited Hourly Employees
SECTION I. DEFINITIONS
At-Will Employment: Employee or Employer may terminate employment at any time with or without notice or cause.
Limited Hourly Employee: An “At-Will” employee working full time or part time on a temporary basis (Intermittent), employees who work on an on-call basis or an employee working hours up to six consecutive months in support of a specified seasonal program such as summer camps or Internships (Seasonal). Limited Hourly Employees work less than 1000 hours per fiscal year unless otherwise authorized as provided in Section V of this Plan.
PERS-Retiree: An individual that has retired from the Public Service System and returns to work on an intermittent or seasonal basis in a Limited Hourly classification not to exceed 960 hours within a fiscal year. Hiring of PERS retirees and work assignments for such employees must comply with PERS rules and regulations for such employment.
Intern: An individual who has earned or completed course work toward an Associate Bachelor’s or Master’s Degree and offers their services for a limited and specific period of time in exchange for gaining actual work experience. Internships may be paid or unpaid depending on the assignment and budget of the requesting department. Summer internships typically consist of 6-12 week assignments between June and September. Assignments for interns working during the school year may be for the entire duration of a course or semester.
PERS-Exempt Employee: An employee working full-time or part-time with no established career path or promotional ladder and the position is funded through capital improvement, one time projects or temporary accounts. Employment is expected to end at the conclusion of the project and at no time shall employment exceed five consecutive years. PERS exempt designation is subject to Human Resources Department approval.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
6 Packet Pg. 74 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
SECTION II. EMPLOYMENT REQUIREMENTS AND DOCUMENTATION
All hourly appointments require preauthorization and approvals by designated Management personnel. No limited hourly or seasonal employee shall be assigned to regular employment for the duration of the hourly assignment.
Release of Information
The City will only release information to creditors or other persons upon prior identification of the inquirer and acceptable reasons for the inquiry. Information given from personnel files is limited to verification of employment, length of employment and verification and disclosure of salary range information unless otherwise required by law.
SECTION III. SALARY AND CLASSIFICATIONS
It is the intent of the City of Palo Alto to compensate Limited Hourly Employees at a rate of pay similar to that of regular employees performing like work.
Effective the first full pay period following Council adoption of this plan, all classifications will receive a three percent (3%) salary increase.
Effective the first full pay period following July 1, 2026, all classifications will receive a three percent (3%) salary increase.
Effective the first full pay period following July 1, 2027, all classifications will receive a three percent (3%) salary increase.
Classifications
Limited Hourly Employees are to be hired within the classifications framework, as presented in the Attachment A, that is closest to a corresponding regular classification in both level of work performed and rate of pay. This compensation plan applies only to Limited Hourly Employees not those included in the SEIU Hourly Unit.
In the event a Limited Hourly Employee is required to assume duties significantly above or below the level of those originally required when first hired, for a period of more than one pay period, the employee is to be reclassified into a new classification and into a higher or lower pay rate that most adequately corresponds to the new duties.
SECTION IV. SPECIAL COMPENSATION
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
7 Packet Pg. 75 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
A. Holiday Pay
Limited Hourly Employees are eligible to receive holiday pay only when they work 80 or more hours during the pay period in which the holidays fall. Number of hours of holiday pay is determined by the number of hours regularly scheduled on the day on which the holiday falls (i.e. 8, 9, 10).
Effective January 1, 2024, Limited Hourly employees, excluding retired annuitants, shall be excused with pay for the hours they would otherwise be scheduled to work, for one (1) day within each calendar year, which is mutually agreed to by the employee and their supervisor. The one (1) floating holiday will be deemed forfeited and have no cash value, if not used each calendar year.
B. Paid Leaves
Limited Hourly Employees are not eligible for any paid leaves beyond those required by applicable law.
Other Leaves
Limited Hourly Employees may be granted unpaid leaves of absence in cases of personal emergency, or when such absences would not be contrary to the best interest of the City and comply with City policies and procedures.
Family leave will be granted in accordance with applicable State and Federal laws.
Time off with pay to vote in any general or direct primary election shall be requested by the employee and granted by the City as provided in the State of California Elections Code.
C. Overtime Pay
Unless designated by the Director of Human Resources as exempt from the provisions of the Fair Labor Standards Act, all classifications of hourly employees are eligible for overtime pay at time and one -half when required to work more than 40 hours in a week (for example: 8 hours/five day week; 9 hours/four and one -half day week or other pre - determined and pre-approved work schedule) or on an official City holiday.
D. Retirement
1. Part Time, Seasonal, Temporary (“PST”) Retirement Plan. All Limited Hourly Employees are required to contribute 7.5% of salary each pay period to the alternative PTS Retirement Plan (instead of contributions toward Social Security), except as described in section D(2) below. Contributions toward Medicare (1.45%) will also be deducted. Contribution and earning toward the PST Retirement Plan is not subject to Federal and State income taxes Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
8 Packet Pg. 76 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
and are deferred until termination of employment with the City of Palo Alto.
The PST retirement plan is currently administered by Public Agency Retirement Services (“PARS”).Contributions to the PTS Retirement Plan, in addition to any interest earned, will be refunded upon termination by request, if the request falls within the policy of the PTS Retirement Plan or may be kept in the Public Agency Retirement System (PARS) account if the Limited Hourly Employee elects this option.
2. California Public Employees’ Retirement System (“PERS”). PERS annuitants are excluded from participation i n the P.S.T. Retirement Plan. Limited Hourly e mployees who have previously participated in and remain members in the California Public Employee Retirement System (“PERS”) or are otherwise required by law to be enrolled in CalPERS shall participate in P.E.R.S. to the extent required by law, in lieu of participation in the P.S.T.
Retirement Plan. Enrollment in CalPERS will be completed consistent with CalPERS rules and regulations. Participation in CalPERS shall be under the retirement formula in effect at the time the employee is hired into the Hourly Bargaining Unit unless otherwise required by law. Employees enrolled in the PERS retirement system shall pay the full amount of the applicable employee contribution required by CalPERS for the PERS formula in which the employee is enrolled, as may be changed by CalPERS from time to time. Current contributions are as follows:
a. 2.7% at 55 Formula: eight percent (8%)
b. 2% at 60 Formula: seven percent (7%)
c. 2% at 62 Formula: contribution required by the Public Employees’ Pension Reform Act, calculated at fifty percent (50%) of the normal cost. d. All CalPERS participants will contribute an additional percentage towards the Employer contributions at rates set below:
a. 1% contribution towards the Employer contribution for all miscellaneous plans
SECTION V. TERM OF EMPLOYMENT
A. Limited Hourly Classifications
The maximum employment term for limited hourly employees shall be less than 1000 hours during any fiscal year unless otherwise approved as provided in section V(B). The maximum hours for a retired PERS employee are 960 hours in a fiscal year. Limited Hourly Employees are “ At-Will “employees and may be terminated at any time without right of appeal.
Limited Hourly employment will not affect the probationary period or the service hire date of regular classified employment.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
9 Packet Pg. 77 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
B. Extension of Limited Hourly Employment.
The City Manager may authorize a Limited Hourly Employee to work more than 1000 hours per fiscal year; subject to all applicable rules and regulations. Such authorization, along with a statement of the anticipated duration shall be provided in writing to Human Resources in advance of the extension of limited hourly employment. The duration of the employment assignment shall be reviewed every six months to ensure appropriateness of extension and ability to fund the extension within a department's allocated hourly budget.
SECTION VI. PERFORMANCE REVIEWS AND SALARY INCREASES
A. Performance Reviews
1. Limited Hourly Employees that demonstrate continued development and efficient and effective service reflected in their performance appraisal may be eligible to receive a salary step increase after one year date of hire and annually thereafter . Subsequent salary reviews are based on performance appraisals and will depend upon demonstrated satisfactory job performance and will not occur more th an twice annually.
2. Performance Reviews are a tool to recognize and develop employees. Performance Reviews evaluate and document past performance and may provide development plans that will assist employees to realize their full potential. Performance Reviews should be completed on the Limited Hourly Employee Performance Review Form or other form designated by Human Resources.
B. Salary Increases - General
1. A salary increase is based upon an appraisal of the hourly employee's job performance and such appraisal must be submitted with the salary request. A Limited Hourly Employee must receive a meets requirements rating in order to be c onsidered for a salary increase.
2. The maximum number of salary increases a Limited Hourly Employee may receive in any one twelve-month working period is limited to two (2), regardless of total number of hours accumulated.
C. Exceptional Leadership Ability and Job Performance
Upon written justification and departmental and Human Resources Department approval, a Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
10 Packet Pg. 78 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Limited Hourly Employee who demonstrates EXCEPTIONAL leadership ability and job performance may be given a merit raise, if they consistently display outstanding job performance. Such exceptional leadership must be documented on a designated performance appraisal form. For those positions with salary steps, salary increases may not exceed the steps set forth in approved salary schedules.
SECTION VII. WORK SCHEDULES AND UNIFORMS
A. Work Week and Work Day
1. The standard workday for limited hourly employees shall be eight hours to be worked within a maximum of nine hours (five-day work week) or ten hours to be worked within a maximum of eleven (four-day work week) or nine hours to be worked within a maximum of ten for four days with a fifth day of four hours (four and one-half day work week); or, within a fourteen-day period (9/80 plan with forty-hour work weeks), or any other schedule that results in a 40-hour work week, or fits within the parameters of an FLSA 2080 Plan. The “9/80 Plan” may not be used in any application that requires entitlement to FLSA overtime for working the regular work week. With the exception of the “9/80 Plan” as described above, the standard work week shall be forty hours to be worked within five consecutive days. Work schedules shall be determined by departments based on business requirements.
B. Uniforms
When employees are required by the City of Palo Alto to wear uniforms as a condition of employment, such uniforms will be provided by the City of Palo Alto.
SECTION VIII. LIMITED HOURLY CLASSIFICATIONS
Limited Hourly Classifications are reflected on Appendix A of this document.
SECTION IX. MANAGEMENT RIGHTS
Subject to State law and the provisions of the City of Palo Alto Employer-Employee Relations Resolution, the rights of the City through its Council and Management include, but are not limited to: the exclusive right to determine the mission of its constituent departments, commissions and boards; set standards of service; determine the procedures and standards of selection from employment and promotion; establish and enforce dress and grooming standards; direct its employees; determine the methods and means to relieve its employees Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
11 Packet Pg. 79 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
from duty because of lack of work or other legitimate reasons; maintain the efficiency of governmental operations; determine the methods, means and personnel by which government operations are to be conducted; determine the content and intent of job classifications; determine methods of financing; determine style and/or types of City-issued wearing apparel, equipment or technology to be used; determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted; determine and change the number of locations, relocations and types of operations, processes and materials to be used in carrying out all City functions including but not limited to, the right to contract for or subcontract any work or operation of the City; to assign work to and schedule employees in accordance with requirements as determined by the City and assignments upon reasonable notice; establish and modify productivity and performance programs and standards including, but not limited to, quality, and quantity standards; and to require compliance therewith, take all necessary actions to carry out its mission in emergencies; and exercise complete control and discretion over its organization and the technology of performing its work.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
12 Packet Pg. 80 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Appendix A
Limited Hourly Employee Job Classifications
Administrative Specialist I
Performs administrative work that requires advanced skills or knowledge in support of a department/division or program.
Administrative Specialist II
Performs more complex administrative work that requires advance skills or knowledge in specialized software programs and data analysis in specialized areas in support of a department/division or program. Two years of experience equivalent to that of an Administrative Specialist I.
Assistant Park Ranger
Positions requiring at least 2 years of experience and specialized skills or advanced certificates for First Aid, CPR, and heavy equipment operation. Prior experience as an open space technician or park aide is essential.
Building Serviceperson
Under limited supervision, performs custodial duties and other related work as required to maintain City buildings and facilities in a clean and orderly condition. Members of this classification may be assigned to perform either public works duties or park duties. Two years of experience equivalent to that of a Custodial Assistant.
Clerical Assistant
Under supervision, performs routine and repetitive computer inputting and clerical tasks, and performs related work as required. May require cash handling.
Custodial Aide
Under close supervision, this entry-level position performs basic custodial duties as required to maintain City buildings and facilities, performs room set-ups and take-downs, and other related work.
Custodial Assistant
Under general supervision, performs custodial duties and other related work as required to maintain City buildings and facilities in a clean and orderly condition. Members of this classification may be assigned to perform either public works duties or parks duties.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
13 Packet Pg. 81 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
General Laborer – H
Performs general manual tasks. Performs various types of manual labor as needed. Possesses knowledge of commonly-used concepts, practices, and procedures within a particular field.
Performs tasks in conformance within pre-established instructions. Works under general supervision. Uses very limited independent judgment similar to that expected of an apprentice- helper level laborer, consistent with pre-established instructions. May report to a lead worker, but typically reports to a supervisor.
Requires a high school diploma or its equivalent with 1 year of related experience.
Salary to be determined – an hourly rate above $50/hour must be approved by the Director of Human Resources before the City extends an offer of employment.
House Manager
Facility supervisor of special events, productions, concerts, rentals – etc. Involves high public contact and customer service, including enforcement of rules and regulations. May include set- up of events.
Instructor I
Under general supervision, prepares classes, programs and camp curriculum, presents classes and field trips for schools and family audiences, and provides assignments to Instructor Aides and volunteers. Requires previous teaching experience. Requires prior in-depth knowledge of the disciplines to be taught. May require lifting up to 15 pounds.
Instructor II
Under limited supervision, prepares classes, programs and camp curriculum, presents classes and field trips for schools and family audiences, and provides assignments to Instructor Aides and volunteers. Requires at least two years of previous teaching experience. Requires prior in- depth knowledge of the disciplines to be taught. May require lifting up to 15 pounds.
Instructor III
Independently prepares classes, programs and camp curriculum, presents classes and field trips for schools and family audiences, and provides direction and mentoring for Instructor Is and IIs, Aides and volunteers. Serves in a leadership capacity within the department. Requires at least 4 years of teaching experience and in-depth knowledge of the disciplines to be taught. May require lifting up to 15 pounds.
Instructor Aide
Under general supervision, performs administrative work in support of Instructors in areas such as course preparation, classroom assistance and related activities. May require lifting up to 15 Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
14 Packet Pg. 82 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
pounds.
Librarian
Under supervision, assists customers with reference inquiries, provides instruction in the use of library resources and equipment; shelves materials and assists with core management or organization of materials.
Distinguishing Characteristics:
The Librarian classification is the professional entry level classification within the Library Division.
The Librarian has the professional knowledge to identify, develop, interpret, and evaluate all policies, procedures, programs and services to ensure the best quality of service to public library users. It is a broad classification which covers a variety of work situations which require expertise in areas of primary responsibility, as well as in common areas such as materials selection, public library service and in computerized information systems. Significant portion of workday includes direct public contact. Work hours may include early mornings, evenings and weekends.
ESSENTIAL DUTIES:
Essential and other important responsibilities and duties may include, but are not limited to, the following:
• Performs routine circulation tasks required to directly serve public, including registering and maintaining files of borrowers; interpreting customer accounts and checking in and out library materials via computerized equipment; accepting, payments for fines, bills, fees; assisting customer with inquiries regarding availability and status of items in collections, and interviewing and assisting users regarding circulation accounts and services. Refers circulation problems to circulation staff or manager.
• May conduct library programs for children and adults; conduct tours and classes. • May conduct reference interview and analyze, interpret and answer inquiries utilizing resources in Palo Alto Libraries as well as other libraries and the community, referring unusual questions to a Senior Librarian (Librarian II) or supervisor; assist customers in use of facility including catalog, indexes, reference books and technology. • Performs library programming, including planning, coordination, promotion and the conduct of programs; cooperates with other City departments, community and library groups with program co-sponsorship.
• Prepares displays to market the library’s collection; may write regular newsletter articles, book reviews and program announcements for e-newsletters and publications; assists with social media.
• May update library web pages; update online calendars; contribute calendar items to Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
15 Packet Pg. 83 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
community organizations and data bases.
• Selects and de-selects library materials in one or more subject areas based on knowledge of budget available, collection size, analysis of community past usage patterns and other criteria; processes discarded materials.
• Assist with recruits, interviews, schedules, trains, initiates and coordinates, work of clerical, paraprofessional, temporary and/or volunteer staff as assigned. • May collect, maintain and report statistical records for a variety of library measures. • As directed, performs copy and original cataloging and classification efficiently utilizing online computerized cataloging system; assigns access points for materials; establishes new bibliographic computer records in accordance with recognized standards. • Maintains specific library collections and equipment including housing, physical maintenance and arrangement.
MINIMUM QUALIFICATIONS:
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through:
• Master’s Degree in Library and Information Science or related education preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Ability to work effectively with public and co-workers in variety of circumstances. Ability to work with wide variety of people.
• Knowledge of alphabetical and numerical filing systems. • Knowledge of the library catalog.
• Ability to work varied schedule including early mornings, evenings and weekends • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned library equipment.
• Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
• Ability to operate assigned equipment.
• Ability to make sound decisions in a manner consistent with the essential job functions.
WORKING CONDITIONS / PHYSICAL REQUIREMENTS:
Work in a library environment with the public, maintaining a professional appearance; sustained posture in a standing, walking or seated position for prolonged periods of time; perform bending, lifting, crouching and pushing items weighing up to 50 pounds; perform repetitive small hand and arm motions for prolonged periods of time; may travel to other library facilities; exposed to computer screens for prolonged periods of time.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
16 Packet Pg. 84 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Library Clerk
Under close general supervision performs technical and clerical tasks; assists customers with their accounts; shelves materials; performs technical and clerical tasks as assigned.
Distinguishing Characteristics
Library Clerk is a classification found in the Library Department and is distinguished by the performance of various technical and clerical duties under general supervision. Work hours may vary and include nights and weekends. Includes direct public contact. Some previous knowledge of library operations required.
ESSENTIAL DUTIES:
Essential and other important responsibilities and duties may include, but are not limited to, the following:
• May answer customers’ questions.
• Checks in/out items; performs standard, holds, special handling and sorts; issues library cards.
• Works at the Accounts Desk; handles customer accounts and fines; provides computer assistance; performs shelving.
• May assist customers with library technology.
• Maintains computer files for library materials; adds, deletes and updates information. • Data enters bibliographic data into the online library system. • Communicates with vendors to request approved items or to ask questions; refers further communications to the supervisor.
• Accepts and unpacks deliveries and shipments of library materials; checks for accuracy; returns incorrect or damaged materials to vendors.
• Receives and invoices materials into the library’s computer system. • Performs RFID tagging Performs shelf reading.
• Assists in the setup of programs; performs program cleanup. • Processes LINK+ items and locates items listed on hold for the library branch or on reserve for LINK+.
• Assists with special projects and programs.
• May perform mail delivery.
• Provides basic assistance to customers.
• Performs related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through:
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
17 Packet Pg. 85 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
• High school diploma or equivalent and 6 months experience working in a library
KNOWLEDGE, SKILLS, AND ABILITIES:
• Ability to work effectively with public and co-workers in variety of circumstances. Ability to work with wide variety of people.
• Knowledge of library procedures and item shelving structure. • Knowledge of alphabetical and numerical filing systems. • Knowledge of a personal computer and various software applications. • Knowledge of effective customer service.
• Ability to use the library catalog.
• Ability to perform cash handling and use a cash register. • Ability to perform basic mathematical calculations.
• Ability to work varied schedule including mornings, evenings and weekends • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned library equipment.
• Ability to work varied schedule including early mornings, evenings, and weekends. Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
• Ability to operate assigned equipment.
• Ability to make sound decisions in a manner consistent with the essential job functions.
WORKING CONDITIONS / PHYSICAL REQUIREMENTS:
Work in a library environment with the public; maintains a professional appearance; sustained posture in a standing, walking or seated position for prolonged periods of time; perform bending, lifting, crouching and pushing items weighing up to 50 pounds; perform repetitive small hand and arm motions for prolonged periods of time; may travel to other library facilities; exposed to computer screens for prolonged periods of time.
Library Page
Under close supervision, shelves materials; performs routine clerical and support tasks as assigned.
Distinguishing Characteristics:
Library Page is a classification found in the Library Department and is distinguished by the performance of routine clerical duties under supervision. Work hours may vary and include nights and weekends. May include direct public contact. No previous knowledge of library operations required.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
18 Packet Pg. 86 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
ESSENTIAL DUTIES:
Essential and other important responsibilities and duties may include, but are not limited to, the following:
• Shifts collections; pulls or weeds items; performs sweeps. • Returns library materials to the shelves.
• Performs RFID tagging
• Performs shelf reading.
• Assists in the setup of programs; performs program cleanup. • Processes LINK+ and locates items listed on hold for the library branch or on reserve for Link+
• Performs general cleaning and organization of the library’s areas. • Assist with open and close procedures.
• May assist with special projects and programs.
• Performs mail delivery.
• May provide directional assistance to customers.
• Works with Automated Materials Handling machine; moving and sorting bins, and sorting returned items.
• Performs related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through:
• No experience necessary.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Ability to work effectively with public and co-workers in variety of circumstances. Ability to work with wide variety of people.
• Knowledge of alphabetical and numerical filing systems. • Knowledge of the library catalog.
• Ability to work varied schedule including early mornings, evenings and weekends • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned library equipment.
• Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
• Ability to operate assigned equipment.
• Ability to make sound decisions in a manner consistent with the essential job functions.
WORKING CONDITIONS / PHYSICAL REQUIREMENTS:
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
19 Packet Pg. 87 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Work in a library environment with the public, maintains a professional appearance; sustained posture in a standing, walking or seated position for prolonged periods of time; perform bending, lifting, crouching and pushing items weighing up to 50 pounds; perform repetitive small hand and arm motions for prolonged periods of time; may travel to other library facilities; exposed to computer screens for prolonged periods of time.
Maintenance Assistant
Under general supervision, responsible for skilled and semiskilled tasks in one or more of the following areas:
Landscape and turf maintenance of parks and golf courses, including tree maintenance and turf renovation, City building and facilities, City streets, sewers, and storm drains, City vehicles and equipment. Performs related tasks as required. Requires experience with power equipment and a valid California driver’s license. May require drug testing.
Management Specialist
May perform work associated or equal in complexity with responsible City managerial or staff position. Classification may be used for individuals involved in confidential areas involved with employee relations, labor relations, and other discreet/confidential projects. Compensation to be determined according to tasks assigned and qualifications required.
Open Space Technician
Under general supervision performs work assignments in Parks and Open Space areas that assist in the protection, preservation and maintenance of Palo Alto open space lands. Entry- level positions that require familiarity with power tools such as weed whips and chain saws.
Police Reserve I
Reserve officer who has received requisite level of training to operate in a solo capacity.
Police Reserve II
Reserve officer who must be accompanied by a regular sworn officer or a Police Reserve I in performance of duties.
Print Shop Assistant
Under supervision, provides assistance in the Print Shop in duplication, finishing work, mail distribution and other support function duties, often under tight deadlines.
Project Construction Inspector
Inspection of City construction projects to ensure conformance with plan and specifications, documentation of contractor’s daily activities, verification of materials and quantities used, and Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
20 Packet Pg. 88 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
notification to and contact with the residents in the project area.
Project Specialist
Support for an administrative tasks related to City programs and projects on an ongoing basis, requiring technical and administrative skills such as scheduling, research and report writing, project development and design, ongoing project implementation and administration, and budget tracking and conformance.
Recreation Leader I
Entry level positions that do not require previous experience including:
Teen leaders
Gymnastics Instructors
Sports Camp Assistants
Special Event Assistants
Summer Camp Counselors
Coaches
Recreation Leader II
Positions require at least one season of experience and certifications in a related field including:
Sports Camp Leaders (CPR and First Aid)
Sport Officials (CPR and First Aide)
Assistant Pool Manager
Senior Swim Instructor/Lifeguard (Lifeguard Training, First Aid and CPR) Summer Camp Assistants
Coaches
Recreation Leader III
Positions require at least 2 years of experience and specialized skills or advanced certifications in a related field including:
Summer Camp Leaders
Teen Outreach Leaders
Coaches
Substitute Teachers
Sports Camp Leaders (CPR and First Aid)
Sport Officials (CPR and First Aid)
Pool Manager
Gymnastic/Dance Instructors (Recreation Leader II requirements and Safety Certification and one of the following certifications: Professional Development Program II, Kinder Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
21 Packet Pg. 89 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Accreditation for Teachers or Movement Education and Learning Development.)
Stock Clerk
Under supervision, performs a variety of inventory maintenance functions including receiving, storing and delivering supplies. Includes maintaining and reviewing computerized inventory records; performs other related work as required.
Swim Instructor/Lifeguard
Monitors pool activities to enforce regulations and prevent accidents, rescue swimmers in distress, conducts swimming lessons in accordance with American Red Cross or other national recognized aquatics programs and performs other related duties as required. Certificates in Lifeguard Training, First Aid and CPR required.
Technical Specialist
Under general supervision, responsible for work that requires technical skills associated with one or more of the following areas: drafting/CAD, electronics, computer systems, engineering, environmental science, or planning.
Technician I
Performs less advanced technical work than that of the Technician II class. Normally requires some specialized skills such as basic life support/paramedic, drafting, electronics, building maintenance, crafts, etc. and ability to operate associated vehicles or equipment.
Technician II
Under general supervision, responsible for work as performed by advanced technical skills associated with one or more of the following areas: drafting/CAD, electronics computer systems, engineering, environmental science, or planning. Classification may be used for individuals involved in conducting surveys, opinion polls, and other data collection assignments where analysis of data may be required.
Arts & Science Professional I
Under general supervision, performs highly skilled jobs in support of performing and visual arts.
Examples would include exhibit design and installation, graphic design, exhibit mechanical and electrical design, exhibit problem solving, installation and maintenance, materials and parts sourcing for exhibits, managing outsourced custom fabrication of specialty parts, and working with Arts & Sciences Producers on design of exhibits, theater scenery, costume & lighting design and direction, studio supervision, development of educational programs, etc.
Arts & Science Professional II
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
22 Packet Pg. 90 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Under limited supervision, performs highly specialized jobs in support of performing and visual arts. Examples would include exhibit design and installation, graphic design, exhibit mechanical and electrical design, exhibit problem solving, installation and maintenance, materials and parts sourcing for exhibits, managing outsourced custom fabrication of specialty parts, and working with Arts & Sciences Producers on design of exhibits, theater scenery, costume & lighting design and direction, studio supervision, development of educational programs, etc. Two years of experience equivalent to that of a Arts & Science Professional I.
Arts & Science Professional III - H
Independently performs highly specialized jobs in support of performing and visual arts.
Examples would include exhibit design and installation, graphic design, exhibit mechanical and electrical design, exhibit problem solving, installation and maintenance, materials and parts sourcing for exhibits, managing outsourced custom fabrication of specialty parts, and working with Arts & Sciences Producers on design of exhibits, theater scenery, costume & lighting design and direction, studio supervision, development of educational programs, etc. Five years of experience equivalent to that of an Arts & Science Professional I. May require lifting up to 15 pounds.
Arts & Science Technician
Under supervision, performs paraprofessional and skilled support to a specific performing or visual arts program area such as lighting, props, building, painting, stitching – etc.
Arts & Science Aide
Under general supervision, performs general unskilled and some semiskilled tasks in support of theater, arts and museum programs.
Zoological Assistant
Under supervision, performs assignments that assist in the maintenance, control, and shelter of animals in the zoo and other City facilities.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
23 Packet Pg. 91 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Appendix B
Limited Hourly Salary Schedule
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
24 Packet Pg. 92 of 469
Compensation Plan
City of Palo Alto
Limited Hourly Employees
Effective
July 1, 2025 – June 30, 2028
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
25 Packet Pg. 93 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
COMPENSATION PLAN
CITY OF PALO ALTO
Limited Hourly Employees
SECTION I. DEFINITIONS
At-Will Employment: Employee or Employer may terminate employment at any time with or without notice or cause.
Limited Hourly Employee: An “At-Will” employee working full time or part time on a temporary basis (Intermittent), employees who work on an on-call basis or an employee working hours up to six consecutive months in support of a specified seasonal program such as summer camps or Internships (Seasonal). Limited Hourly Employees work less than 1000 hours per fiscal year unless otherwise authorized as provided in Section V of this Plan.
PERS-Retiree: An individual that has retired from the Public Service System and returns to work on an intermittent or seasonal basis in a Limited Hourly classification not to exceed 960 hours within a fiscal year. Hiring of PERS retirees and work assignments for such employees must comply with PERS rules and regulations for such employment.
Intern: An individual who has earned or completed course work toward an Associate Bachelor’s or Master’s Degree and offers their services for a limited and specific period of time in exchange for gaining actual work experience. Internships may be paid or unpaid depending on the assignment and budget of the requesting department. Summer internships typically consist of 6-12 week assignments between June and September. Assignments for interns working during the school year may be for the entire duration of a course or semester.
PERS-Exempt Employee: An employee working full-time or part-time with no established career path or promotional ladder and the position is funded through capital improvement, one time projects or temporary accounts. Employment is expected to end at the conclusion of the project and at no time shall employment exceed five consecutive years. PERS exempt designation is subject to Human Resources Department approval.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
26 Packet Pg. 94 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
SECTION II. EMPLOYMENT REQUIREMENTS AND DOCUMENTATION
All hourly appointments require preauthorization and approvals by designated Management personnel. No limited hourly or seasonal employee shall be assigned to regular employment for the duration of the hourly assignment.
Release of Information
The City will only release information to creditors or other persons upon prior identification of the inquirer and acceptable reasons for the inquiry. Information given from personnel files is limited to verification of employment, length of employment and verification and disclosure of salary range information unless otherwise required by law.
SECTION III. SALARY AND CLASSIFICATIONS
It is the intent of the City of Palo Alto to compensate Limited Hourly Employees at a rate of pay similar to that of regular employees performing like work.
Effective the first full pay period following Council adoption of this plan, all classifications will receive a three percent (3%) salary increase.
Effective the first full pay period following July 1, 2026, all classifications will receive a three percent (3%) salary increase.
Effective the first full pay period following July 1, 2027, all classifications will receive a three percent (3%) salary increase.
Classifications
Limited Hourly Employees are to be hired within the classifications framework, as presented in the Attachment A, that is closest to a corresponding regular classification in both level of work performed and rate of pay. This compensation plan applies only to Limited Hourly Employees not those included in the SEIU Hourly Unit.
In the event a Limited Hourly Employee is required to assume duties significantly above or below the level of those originally required when first hired, for a period of more than one pay period, the employee is to be reclassified into a new classification and into a higher or lower pay rate that most adequately corresponds to the new duties.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
27 Packet Pg. 95 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
SECTION IV. SPECIAL COMPENSATION
A. Holiday Pay
Limited Hourly Employees are eligible to receive holiday pay only when they work 80 or more hours during the pay period in which the holidays fall. Number of hours of holiday pay is determined by the number of hours regularly scheduled on the day on which the holiday falls (i.e. 8, 9, 10).
Effective January 1, 2024, Limited Hourly employees, excluding retired annuitants, shall be excused with pay for the hours they would otherwise be scheduled to work, for one (1) day within each calendar year, which is mutually agreed to by the employee and their supervisor. The one (1) floating holiday will be deemed forfeited and have no cash value, if not used each calendar year.
B. Paid Leaves
Limited Hourly Employees are not eligible for any paid leaves beyond those required by applicable law.
Other Leaves
Limited Hourly Employees may be granted unpaid leaves of absence in cases of personal emergency, or when such absences would not be contrary to the best interest of the City and comply with City policies and procedures.
Family leave will be granted in accordance with applicable State and Federal laws.
Time off with pay to vote in any general or direct primary election shall be requested by the employee and granted by the City as provided in the State of California Elections Code.
C. Overtime Pay
Unless designated by the Director of Human Resources as exempt from the provisions of the Fair Labor Standards Act, all classifications of hourly employees are eligible for overtime pay at time and one -half when required to work more than 40 hours in a week (for example: 8 hours/five day week; 9 hours/four and one -half day week or other pre - determined and pre-approved work schedule) or on an official City holiday.
D. Retirement
1. Part Time, Seasonal, Temporary (“PST”) Retirement Plan. All Limited Hourly Employees are required to contribute 7.5% of salary each pay period to the alternative PTS Retirement Plan (instead of contributions toward Social Security), except as described in section D(2) Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
28 Packet Pg. 96 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
below. Contributions toward Medicare (1.45%) will also be deducted. Contribution and earning toward the PST Retirement Plan is not subject to Federal and State income taxes and are deferred until termination of employment with the City of Palo Alto.
The PST retirement plan is currently administered by Public Agency Retirement Services (“PARS”).Contributions to the PTS Retirement Plan, in addition to any interest earned, will be refunded upon termination by request, if the request falls within the policy of the PTS Retirement Plan or may be kept in the Public Agency Retirement System (PARS) account if the Limited Hourly Employee elects this option.
2. California Public Employees’ Retirement System (“PERS”). PERS annuitants are excluded from participation i n the P.S.T. Retirement Plan. Limited Hourly e mployees who have previously participated in and remain members in the California Public Employee Retirement System (“PERS”) or are otherwise required by law to be enrolled in CalPERS shall participate in P.E.R.S. to the extent required by law, in lieu of participation in the P.S.T.
Retirement Plan. Enrollment in CalPERS will be completed consistent with CalPERS rules and regulations. Participation in CalPERS shall be under the retirement formula in effect at the time the employee is hired into the Hourly Bargaining Unit unless otherwise required by law. Employees enrolled in the PERS retirement system shall pay the full amount of the applicable employee contribution required by CalPERS for the PERS formula in which the employee is enrolled, as may be changed by CalPERS from time to time. Current contributions are as follows:
a. 2.7% at 55 Formula: eight percent (8%)
b. 2% at 60 Formula: seven percent (7%)
c. 2% at 62 Formula: contribution required by the Public Employees’ Pension Reform Act, calculated at fifty percent (50%) of the normal cost. d. All CalPERS participants will contribute an additional percentage towards the Employer contributions at rates set below:
a. 1% contribution towards the Employer contribution for all miscellaneous plans
SECTION V. TERM OF EMPLOYMENT
A. Limited Hourly Classifications
The maximum employment term for limited hourly employees shall be less than 1000 hours during any fiscal year unless otherwise approved as provided in section V(B). The maximum hours for a retired PERS employee are 960 hours in a fiscal year. Limited Hourly Employees are “ At-Will “employees and may be terminated at any time without right of appeal.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
29 Packet Pg. 97 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Limited Hourly employment will not affect the probationary period or the service hire date of regular classified employment.
B. Extension of Limited Hourly Employment.
The City Manager may authorize a Limited Hourly Employee to work more than 1000 hours per fiscal year; subject to all applicable rules and regulations. Such authorization, along with a statement of the anticipated duration shall be provided in writing to Human Resources in advance of the extension of limited hourly employment. The duration of the employment assignment shall be reviewed every six months to ensure appropriateness of extension and ability to fund the extension within a department's allocated hourly budget.
SECTION VI. PERFORMANCE REVIEWS AND SALARY INCREASES
A. Performance Reviews
1. Limited Hourly Employees that demonstrate continued development and efficient and effective service reflected in their performance appraisal may be eligible to receive a salary step increase after one year date of hire and annually thereafter . Subsequent salary reviews are based on performance appraisals and will depend upon demonstrated satisfactory job performance and will not occur more th an twice annually.
2. Performance Reviews are a tool to recognize and develop employees. Performance Reviews evaluate and document past performance and may provide development plans that will assist employees to realize their full potential. Performance Reviews should be completed on the Limited Hourly Employee Performance Review Form or other form designated by Human Resources.
B. Salary Increases - General
1. A salary increase is based upon an appraisal of the hourly employee's job performance and such appraisal must be submitted with the salary request. A Limited Hourly Employee must receive a meets requirements rating in order to be c onsidered for a salary increase.
2. The maximum number of salary increases a Limited Hourly Employee may receive in any one twelve-month working period is limited to two (2), regardless of total number of hours accumulated.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
30 Packet Pg. 98 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
C. Exceptional Leadership Ability and Job Performance
Upon written justification and departmental and Human Resources Department approval, a Limited Hourly Employee who demonstrates EXCEPTIONAL leadership ability and job performance may be given a merit raise, if they consistently display outstanding job performance. Such exceptional leadership must be documented on a designated performance appraisal form. For those positions with salary steps, salary increases may not exceed the steps set forth in approved salary schedules.
SECTION VII. WORK SCHEDULES AND UNIFORMS
A. Work Week and Work Day
1. The standard workday for limited hourly employees shall be eight hours to be worked within a maximum of nine hours (five-day work week) or ten hours to be worked within a maximum of eleven (four-day work week) or nine hours to be worked within a maximum of ten for four days with a fifth day of four hours (four and one-half day work week); or, within a fourteen-day period (9/80 plan with forty-hour work weeks), or any other schedule that results in a 40-hour work week, or fits within the parameters of an FLSA 2080 Plan. The “9/80 Plan” may not be used in any application that requires entitlement to FLSA overtime for working the regular work week. With the exception of the “9/80 Plan” as described above, the standard work week shall be forty hours to be worked within five consecutive days. Work schedules shall be determined by departments based on business requirements.
B. Uniforms
When employees are required by the City of Palo Alto to wear uniforms as a condition of employment, such uniforms will be provided by the City of Palo Alto.
SECTION VIII. LIMITED HOURLY CLASSIFICATIONS
Limited Hourly Classifications are reflected on Appendix A of this document.
SECTION IX. MANAGEMENT RIGHTS
Subject to State law and the provisions of the City of Palo Alto Employer-Employee Relations Resolution, the rights of the City through its Council and Management include, but are not limited to: the exclusive right to determine the mission of its constituent departments, commissions and boards; set standards of service; determine the procedures and standards of Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
31 Packet Pg. 99 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
selection from employment and promotion; establish and enforce dress and grooming standards; direct its employees; determine the methods and means to relieve its employees from duty because of lack of work or other legitimate reasons; maintain the efficiency of governmental operations; determine the methods, means and personnel by which government operations are to be conducted; determine the content and intent of job classifications; determine methods of financing; determine style and/or types of City-issued wearing apparel, equipment or technology to be used; determine and/or change the facilities, methods, technology, means, organizational structure and size and composition of the work force and allocate and assign work by which the City operations are to be conducted; determine and change the number of locations, relocations and types of operations, processes and materials to be used in carrying out all City functions including but not limited to, the right to contract for or subcontract any work or operation of the City; to assign work to and schedule employees in accordance with requirements as determined by the City and assignments upon reasonable notice; establish and modify productivity and performance programs and standards including, but not limited to, quality, and quantity standards; and to require compliance therewith, take all necessary actions to carry out its mission in emergencies; and exercise complete control and discretion over its organization and the technology of performing its work.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
32 Packet Pg. 100 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Appendix A
Limited Hourly Employee Job Classifications
Administrative Specialist I
Performs administrative work that requires advanced skills or knowledge in support of a department/division or program.
Administrative Specialist II
Performs more complex administrative work that requires advance skills or knowledge in specialized software programs and data analysis in specialized areas in support of a department/division or program. Two years of experience equivalent to that of an Administrative Specialist I.
Assistant Park Ranger
Positions requiring at least 2 years of experience and specialized skills or advanced certificates for First Aid, CPR, and heavy equipment operation. Prior experience as an open space technician or park aide is essential.
Building Serviceperson
Under limited supervision, performs custodial duties and other related work as required to maintain City buildings and facilities in a clean and orderly condition. Members of this classification may be assigned to perform either public works duties or park duties. Two years of experience equivalent to that of a Custodial Assistant.
Clerical Assistant
Under supervision, performs routine and repetitive computer inputting and clerical tasks, and performs related work as required. May require cash handling.
Custodial Aide
Under close supervision, this entry-level position performs basic custodial duties as required to maintain City buildings and facilities, performs room set-ups and take-downs, and other related work.
Custodial Assistant
Under general supervision, performs custodial duties and other related work as required to maintain City buildings and facilities in a clean and orderly condition. Members of this classification may be assigned to perform either public works duties or parks duties.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
33 Packet Pg. 101 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
General Laborer – H
Performs general manual tasks. Performs various types of manual labor as needed. Possesses knowledge of commonly-used concepts, practices, and procedures within a particular field.
Performs tasks in conformance within pre-established instructions. Works under general supervision. Uses very limited independent judgment similar to that expected of an apprentice- helper level laborer, consistent with pre-established instructions. May report to a lead worker, but typically reports to a supervisor.
Requires a high school diploma or its equivalent with 1 year of related experience.
Salary to be determined – an hourly rate above $50/hour must be approved by the Director of Human Resources before the City extends an offer of employment.
House Manager
Facility supervisor of special events, productions, concerts, rentals – etc. Involves high public contact and customer service, including enforcement of rules and regulations. May include set- up of events.
Instructor I
Under general supervision, prepares classes, programs and camp curriculum, presents classes and field trips for schools and family audiences, and provides assignments to Instructor Aides and volunteers. Requires previous teaching experience. Requires prior in-depth knowledge of the disciplines to be taught. May require lifting up to 15 pounds.
Instructor II
Under limited supervision, prepares classes, programs and camp curriculum, presents classes and field trips for schools and family audiences, and provides assignments to Instructor Aides and volunteers. Requires at least two years of previous teaching experience. Requires prior in- depth knowledge of the disciplines to be taught. May require lifting up to 15 pounds.
Instructor III
Independently prepares classes, programs and camp curriculum, presents classes and field trips for schools and family audiences, and provides direction and mentoring for Instructor Is and IIs, Aides and volunteers. Serves in a leadership capacity within the department. Requires at least 4 years of teaching experience and in-depth knowledge of the disciplines to be taught. May require lifting up to 15 pounds.
Instructor Aide
Under general supervision, performs administrative work in support of Instructors in areas such as course preparation, classroom assistance and related activities. May require lifting up to 15 Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
34 Packet Pg. 102 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
pounds.
Librarian
Under supervision, assists customers with reference inquiries, provides instruction in the use of library resources and equipment; shelves materials and assists with core management or organization of materials.
Distinguishing Characteristics:
The Librarian classification is the professional entry level classification within the Library Division.
The Librarian has the professional knowledge to identify, develop, interpret, and evaluate all policies, procedures, programs and services to ensure the best quality of service to public library users. It is a broad classification which covers a variety of work situations which require expertise in areas of primary responsibility, as well as in common areas such as materials selection, public library service and in computerized information systems. Significant portion of workday includes direct public contact. Work hours may include early mornings, evenings and weekends.
ESSENTIAL DUTIES:
Essential and other important responsibilities and duties may include, but are not limited to, the following:
• Performs routine circulation tasks required to directly serve public, including registering and maintaining files of borrowers; interpreting customer accounts and checking in and out library materials via computerized equipment; accepting, payments for fines, bills, fees; assisting customer with inquiries regarding availability and status of items in collections, and interviewing and assisting users regarding circulation accounts and services. Refers circulation problems to circulation staff or manager.
• May conduct library programs for children and adults; conduct tours and classes. • May conduct reference interview and analyze, interpret and answer inquiries utilizing resources in Palo Alto Libraries as well as other libraries and the community, referring unusual questions to a Senior Librarian (Librarian II) or supervisor; assist customers in use of facility including catalog, indexes, reference books and technology. • Performs library programming, including planning, coordination, promotion and the conduct of programs; cooperates with other City departments, community and library groups with program co-sponsorship.
• Prepares displays to market the library’s collection; may write regular newsletter articles, book reviews and program announcements for e-newsletters and publications; assists with social media.
• May update library web pages; update online calendars; contribute calendar items to Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
35 Packet Pg. 103 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
community organizations and data bases.
• Selects and de-selects library materials in one or more subject areas based on knowledge of budget available, collection size, analysis of community past usage patterns and other criteria; processes discarded materials.
• Assist with recruits, interviews, schedules, trains, initiates and coordinates, work of clerical, paraprofessional, temporary and/or volunteer staff as assigned. • May collect, maintain and report statistical records for a variety of library measures. • As directed, performs copy and original cataloging and classification efficiently utilizing online computerized cataloging system; assigns access points for materials; establishes new bibliographic computer records in accordance with recognized standards. • Maintains specific library collections and equipment including housing, physical maintenance and arrangement.
MINIMUM QUALIFICATIONS:
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through:
• Master’s Degree in Library and Information Science or related education preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Ability to work effectively with public and co-workers in variety of circumstances. Ability to work with wide variety of people.
• Knowledge of alphabetical and numerical filing systems. • Knowledge of the library catalog.
• Ability to work varied schedule including early mornings, evenings and weekends • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned library equipment.
• Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
• Ability to operate assigned equipment.
• Ability to make sound decisions in a manner consistent with the essential job functions.
WORKING CONDITIONS / PHYSICAL REQUIREMENTS:
Work in a library environment with the public, maintaining a professional appearance; sustained posture in a standing, walking or seated position for prolonged periods of time; perform bending, lifting, crouching and pushing items weighing up to 50 pounds; perform repetitive small hand and arm motions for prolonged periods of time; may travel to other library facilities; exposed to computer screens for prolonged periods of time.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
36 Packet Pg. 104 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Library Clerk
Under close general supervision performs technical and clerical tasks; assists customers with their accounts; shelves materials; performs technical and clerical tasks as assigned.
Distinguishing Characteristics
Library Clerk is a classification found in the Library Department and is distinguished by the performance of various technical and clerical duties under general supervision. Work hours may vary and include nights and weekends. Includes direct public contact. Some previous knowledge of library operations required.
ESSENTIAL DUTIES:
Essential and other important responsibilities and duties may include, but are not limited to, the following:
• May answer customers’ questions.
• Checks in/out items; performs standard, holds, special handling and sorts; issues library cards.
• Works at the Accounts Desk; handles customer accounts and fines; provides computer assistance; performs shelving.
• May assist customers with library technology.
• Maintains computer files for library materials; adds, deletes and updates information. • Data enters bibliographic data into the online library system. • Communicates with vendors to request approved items or to ask questions; refers further communications to the supervisor.
• Accepts and unpacks deliveries and shipments of library materials; checks for accuracy; returns incorrect or damaged materials to vendors.
• Receives and invoices materials into the library’s computer system. • Performs RFID tagging Performs shelf reading.
• Assists in the setup of programs; performs program cleanup. • Processes LINK+ items and locates items listed on hold for the library branch or on reserve for LINK+.
• Assists with special projects and programs.
• May perform mail delivery.
• Provides basic assistance to customers.
• Performs related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through:
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
37 Packet Pg. 105 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
• High school diploma or equivalent and 6 months experience working in a library
KNOWLEDGE, SKILLS, AND ABILITIES:
• Ability to work effectively with public and co-workers in variety of circumstances. Ability to work with wide variety of people.
• Knowledge of library procedures and item shelving structure. • Knowledge of alphabetical and numerical filing systems. • Knowledge of a personal computer and various software applications. • Knowledge of effective customer service.
• Ability to use the library catalog.
• Ability to perform cash handling and use a cash register. • Ability to perform basic mathematical calculations.
• Ability to work varied schedule including mornings, evenings and weekends • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned library equipment.
• Ability to work varied schedule including early mornings, evenings, and weekends. Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
• Ability to operate assigned equipment.
• Ability to make sound decisions in a manner consistent with the essential job functions.
WORKING CONDITIONS / PHYSICAL REQUIREMENTS:
Work in a library environment with the public; maintains a professional appearance; sustained posture in a standing, walking or seated position for prolonged periods of time; perform bending, lifting, crouching and pushing items weighing up to 50 pounds; perform repetitive small hand and arm motions for prolonged periods of time; may travel to other library facilities; exposed to computer screens for prolonged periods of time.
Library Page
Under close supervision, shelves materials; performs routine clerical and support tasks as assigned.
Distinguishing Characteristics:
Library Page is a classification found in the Library Department and is distinguished by the performance of routine clerical duties under supervision. Work hours may vary and include nights and weekends. May include direct public contact. No previous knowledge of library operations required.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
38 Packet Pg. 106 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
ESSENTIAL DUTIES:
Essential and other important responsibilities and duties may include, but are not limited to, the following:
• Shifts collections; pulls or weeds items; performs sweeps. • Returns library materials to the shelves.
• Performs RFID tagging
• Performs shelf reading.
• Assists in the setup of programs; performs program cleanup. • Processes LINK+ and locates items listed on hold for the library branch or on reserve for Link+
• Performs general cleaning and organization of the library’s areas. • Assist with open and close procedures.
• May assist with special projects and programs.
• Performs mail delivery.
• May provide directional assistance to customers.
• Works with Automated Materials Handling machine; moving and sorting bins, and sorting returned items.
• Performs related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities which would typically be acquired through:
• No experience necessary.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Ability to work effectively with public and co-workers in variety of circumstances. Ability to work with wide variety of people.
• Knowledge of alphabetical and numerical filing systems. • Knowledge of the library catalog.
• Ability to work varied schedule including early mornings, evenings and weekends • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned library equipment.
• Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
• Ability to operate assigned equipment.
• Ability to make sound decisions in a manner consistent with the essential job functions.
WORKING CONDITIONS / PHYSICAL REQUIREMENTS:
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
39 Packet Pg. 107 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Work in a library environment with the public, maintains a professional appearance; sustained posture in a standing, walking or seated position for prolonged periods of time; perform bending, lifting, crouching and pushing items weighing up to 50 pounds; perform repetitive small hand and arm motions for prolonged periods of time; may travel to other library facilities; exposed to computer screens for prolonged periods of time.
Maintenance Assistant
Under general supervision, responsible for skilled and semiskilled tasks in one or more of the following areas:
Landscape and turf maintenance of parks and golf courses, including tree maintenance and turf renovation, City building and facilities, City streets, sewers, and storm drains, City vehicles and equipment. Performs related tasks as required. Requires experience with power equipment and a valid California driver’s license. May require drug testing.
Management Specialist
May perform work associated or equal in complexity with responsible City managerial or staff position. Classification may be used for individuals involved in confidential areas involved with employee relations, labor relations, and other discreet/confidential projects. Compensation to be determined according to tasks assigned and qualifications required.
Open Space Technician
Under general supervision performs work assignments in Parks and Open Space areas that assist in the protection, preservation and maintenance of Palo Alto open space lands. Entry- level positions that require familiarity with power tools such as weed whips and chain saws.
Police Reserve I
Reserve officer who has received requisite level of training to operate in a solo capacity.
Police Reserve II
Reserve officer who must be accompanied by a regular sworn officer or a Police Reserve I in performance of duties.
Print Shop Assistant
Under supervision, provides assistance in the Print Shop in duplication, finishing work, mail distribution and other support function duties, often under tight deadlines.
Project Construction Inspector
Inspection of City construction projects to ensure conformance with plan and specifications, documentation of contractor’s daily activities, verification of materials and quantities used, and Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
40 Packet Pg. 108 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
notification to and contact with the residents in the project area.
Project Specialist
Support for an administrative tasks related to City programs and projects on an ongoing basis, requiring technical and administrative skills such as scheduling, research and report writing, project development and design, ongoing project implementation and administration, and budget tracking and conformance.
Recreation Leader I
Entry level positions that do not require previous experience including:
Teen leaders
Gymnastics Instructors
Sports Camp Assistants
Special Event Assistants
Summer Camp Counselors
Coaches
Recreation Leader II
Positions require at least one season of experience and certifications in a related field including:
Sports Camp Leaders (CPR and First Aid)
Sport Officials (CPR and First Aide)
Assistant Pool Manager
Senior Swim Instructor/Lifeguard (Lifeguard Training, First Aid and CPR) Summer Camp Assistants
Coaches
Recreation Leader III
Positions require at least 2 years of experience and specialized skills or advanced certifications in a related field including:
Summer Camp Leaders
Teen Outreach Leaders
Coaches
Substitute Teachers
Sports Camp Leaders (CPR and First Aid)
Sport Officials (CPR and First Aid)
Pool Manager
Gymnastic/Dance Instructors (Recreation Leader II requirements and Safety Certification and one of the following certifications: Professional Development Program II, Kinder Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
41 Packet Pg. 109 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Accreditation for Teachers or Movement Education and Learning Development.)
Stock Clerk
Under supervision, performs a variety of inventory maintenance functions including receiving, storing and delivering supplies. Includes maintaining and reviewing computerized inventory records; performs other related work as required.
Swim Instructor/Lifeguard
Monitors pool activities to enforce regulations and prevent accidents, rescue swimmers in distress, conducts swimming lessons in accordance with American Red Cross or other national recognized aquatics programs and performs other related duties as required. Certificates in Lifeguard Training, First Aid and CPR required.
Technical Specialist
Under general supervision, responsible for work that requires technical skills associated with one or more of the following areas: drafting/CAD, electronics, computer systems, engineering, environmental science, or planning.
Technician I
Performs less advanced technical work than that of the Technician II class. Normally requires some specialized skills such as basic life support/paramedic, drafting, electronics, building maintenance, crafts, etc. and ability to operate associated vehicles or equipment.
Technician II
Under general supervision, responsible for work as performed by advanced technical skills associated with one or more of the following areas: drafting/CAD, electronics computer systems, engineering, environmental science, or planning. Classification may be used for individuals involved in conducting surveys, opinion polls, and other data collection assignments where analysis of data may be required.
Arts & Science Professional I
Under general supervision, performs highly skilled jobs in support of performing and visual arts.
Examples would include exhibit design and installation, graphic design, exhibit mechanical and electrical design, exhibit problem solving, installation and maintenance, materials and parts sourcing for exhibits, managing outsourced custom fabrication of specialty parts, and working with Arts & Sciences Producers on design of exhibits, theater scenery, costume & lighting design and direction, studio supervision, development of educational programs, etc.
Arts & Science Professional II
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
42 Packet Pg. 110 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Under limited supervision, performs highly specialized jobs in support of performing and visual arts. Examples would include exhibit design and installation, graphic design, exhibit mechanical and electrical design, exhibit problem solving, installation and maintenance, materials and parts sourcing for exhibits, managing outsourced custom fabrication of specialty parts, and working with Arts & Sciences Producers on design of exhibits, theater scenery, costume & lighting design and direction, studio supervision, development of educational programs, etc. Two years of experience equivalent to that of a Arts & Science Professional I.
Arts & Science Professional III - H
Independently performs highly specialized jobs in support of performing and visual arts.
Examples would include exhibit design and installation, graphic design, exhibit mechanical and electrical design, exhibit problem solving, installation and maintenance, materials and parts sourcing for exhibits, managing outsourced custom fabrication of specialty parts, and working with Arts & Sciences Producers on design of exhibits, theater scenery, costume & lighting design and direction, studio supervision, development of educational programs, etc. Five years of experience equivalent to that of an Arts & Science Professional I. May require lifting up to 15 pounds.
Arts & Science Technician
Under supervision, performs paraprofessional and skilled support to a specific performing or visual arts program area such as lighting, props, building, painting, stitching – etc.
Arts & Science Aide
Under general supervision, performs general unskilled and some semiskilled tasks in support of theater, arts and museum programs.
Zoological Assistant
Under supervision, performs assignments that assist in the maintenance, control, and shelter of animals in the zoo and other City facilities.
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
43 Packet Pg. 111 of 469
City of Palo Alto
Limited Hourly Employee Compensation Plan 2025-2028
Appendix B
Limited Hourly Salary Schedule
Item 4
Attachment A - Limited
Hourly Compensation Plan
2025 - 2028
Item 4: Staff Report
Pg.
44 Packet Pg. 112 of 469
Job Code FLSA Job Title Step
3% Increase
Effective
01/24/2026
3% Increase
Effective
07/11/2026
3% Increase
Effective
07/10/2027
1 28.76$ 29.61$ 30.51$
2 30.27$ 31.17$ 32.12$
910 Non-exempt Administrative Specialist I 3 31.86$ 32.81$ 33.81$ 4 33.54$ 34.54$ 35.59$
5 35.30$ 36.36$ 37.46$
1 34.31$ 35.35$ 36.41$
2 36.12$ 37.21$ 38.33$
913 Non-exempt Administrative Specialist II 3 38.02$ 39.17$ 40.35$ 4 40.02$ 41.23$ 42.47$
5 42.13$ 43.40$ 44.71$
1 19.70$ 20.30$ 20.91$
2 20.74$ 21.37$ 22.01$
954 Non-exempt Arts & Science Aide 3 21.83$ 22.49$ 23.17$ 4 22.98$ 23.67$ 24.39$
5 24.19$ 24.92$ 25.67$
1 27.57$ 28.41$ 29.25$
2 29.02$ 29.90$ 30.79$
951 Non-exempt Arts & Science Professional I 3 30.55$ 31.47$ 32.41$ 4 32.16$ 33.13$ 34.12$
5 33.85$ 34.87$ 35.92$
1 33.54$ 34.56$ 35.60$
2 35.31$ 36.38$ 37.47$
952 Non-exempt Arts & Science Professional II 3 37.17$ 38.29$ 39.44$ 4 39.13$ 40.31$ 41.52$
5 41.19$ 42.43$ 43.71$
1 38.64$ 39.81$ 40.99$
2 40.67$ 41.90$ 43.15$
983 Non-exempt Arts & Science Professional III 3 42.81$ 44.10$ 45.42$ 4 45.06$ 46.42$ 47.81$
5 47.43$ 48.86$ 50.33$
Limited Hourly Salary Schedule
Item 4
Attachment B - Limited Hourly Salary
Schedule 2025 - 2028
Item 4: Staff Report
Pg.
45 Packet Pg. 113 of 469
Job Code FLSA Job Title Step
3% Increase
Effective
01/24/2026
3% Increase
Effective
07/11/2026
3% Increase
Effective
07/10/2027
1 19.77$ 20.36$ 20.98$
2 20.81$ 21.43$ 22.08$
953 Non-exempt Arts & Science Technician 3 21.91$ 22.56$ 23.24$ 4 23.06$ 23.75$ 24.46$
5 24.27$ 25.00$ 25.75$
1 29.86$ 30.75$ 31.68$
2 31.43$ 32.37$ 33.35$
915 Non-exempt Assistant Park Ranger 3 33.08$ 34.07$ 35.10$ 4 34.82$ 35.86$ 36.95$
5 36.65$ 37.75$ 38.89$
1 26.54$ 27.35$ 28.17$
2 27.94$ 28.79$ 29.65$
916 Non-exempt Building Service Person 3 29.41$ 30.30$ 31.21$ 4 30.96$ 31.89$ 32.85$
5 32.59$ 33.57$ 34.58$
1 23.29$ 24.00$ 24.72$
2 24.52$ 25.26$ 26.02$
917 Non-exempt Clerical Assistant 3 25.81$ 26.59$ 27.39$ 4 27.17$ 27.99$ 28.83$
5 28.60$ 29.46$ 30.35$
1 19.70$ 20.30$ 20.91$
2 20.74$ 21.37$ 22.01$
918 Non-exempt Custodial Aide 3 21.83$ 22.49$ 23.17$ 4 22.98$ 23.67$ 24.39$
5 24.19$ 24.92$ 25.67$
1 22.33$ 23.02$ 23.71$
2 23.51$ 24.23$ 24.96$
919 Non-exempt Custodial Assistant 3 24.75$ 25.50$ 26.27$ 4 26.05$ 26.84$ 27.65$
5 27.42$ 28.25$ 29.10$
Item 4
Attachment B - Limited Hourly Salary
Schedule 2025 - 2028
Item 4: Staff Report
Pg.
46 Packet Pg. 114 of 469
Job Code FLSA Job Title Step
3% Increase
Effective
01/24/2026
3% Increase
Effective
07/11/2026
3% Increase
Effective
07/10/2027
1 21.95$ 22.62$ 23.30$
2 23.11$ 23.81$ 24.53$
920 Non-exempt House Manager 3 24.33$ 25.06$ 25.82$ 4 25.61$ 26.38$ 27.18$
5 26.96$ 27.77$ 28.61$
1 19.70$ 20.30$ 20.91$
2 20.74$ 21.37$ 22.01$
921 Non-exempt Instructor Aide 3 21.83$ 22.49$ 23.17$ 4 22.98$ 23.67$ 24.39$
5 24.19$ 24.92$ 25.67$
1 27.57$ 28.41$ 29.25$
2 29.02$ 29.90$ 30.79$
922 Non-exempt Instructor I 3 30.55$ 31.47$ 32.41$ 4 32.16$ 33.13$ 34.12$
5 33.85$ 34.87$ 35.92$
1 33.54$ 34.56$ 35.60$
2 35.31$ 36.38$ 37.47$
923 Non-exempt Instructor II 3 37.17$ 38.29$ 39.44$ 4 39.13$ 40.31$ 41.52$
5 41.19$ 42.43$ 43.71$
1 38.64$ 39.81$ 40.99$
2 40.67$ 41.90$ 43.15$
982 Non-exempt Instructor III 3 42.81$ 44.10$ 45.42$ 4 45.06$ 46.42$ 47.81$
5 47.43$ 48.86$ 50.33$
1 34.93$ 35.99$ 37.07$
2 36.77$ 37.88$ 39.02$
924 Non-exempt Librarian 3 38.71$ 39.87$ 41.07$ 4 40.75$ 41.97$ 43.23$
5 42.89$ 44.18$ 45.51$
Item 4
Attachment B - Limited Hourly Salary
Schedule 2025 - 2028
Item 4: Staff Report
Pg.
47 Packet Pg. 115 of 469
Job Code FLSA Job Title Step
3% Increase
Effective
01/24/2026
3% Increase
Effective
07/11/2026
3% Increase
Effective
07/10/2027
1 27.01$ 27.84$ 28.67$
2 28.43$ 29.30$ 30.18$
925 Non-exempt Library Clerk 3 29.93$ 30.84$ 31.77$ 4 31.51$ 32.46$ 33.44$
5 33.17$ 34.17$ 35.20$
1 20.16$ 20.78$ 21.40$
2 21.22$ 21.87$ 22.53$
930 Non-exempt Library Page 3 22.34$ 23.02$ 23.72$ 4 23.52$ 24.23$ 24.97$
5 24.76$ 25.51$ 26.28$
1 21.24$ 21.89$ 22.55$
2 22.36$ 23.04$ 23.74$
935 Non-exempt Maintenance Assistant 3 23.54$ 24.25$ 24.99$ 4 24.78$ 25.53$ 26.30$
5 26.08$ 26.87$ 27.68$
1 21.75$ 22.40$ 23.07$
2 22.89$ 23.58$ 24.28$
936 Non-exempt Open Space Technician 3 24.09$ 24.82$ 25.56$ 4 25.36$ 26.13$ 26.91$
5 26.69$ 27.50$ 28.33$
1 2
960 Non-exempt Police Reserve I 3 59.61$ 61.40$ 63.25$ 4 5
1 2
961 Non-exempt Police Reserve II 3 53.43$ 55.04$ 56.70$ 4 5