Paso Robles City Council
January 16, 2024

City Council Agenda January 16, 2024
Attachment 1
improve and not degrade environmental quality such that there is no possibility that adopting this Ordinance would adversely affect the environment in any manner that could be significant.

SECTION 8. Severability. If any provision of this Ordinance is declared to be invalid by a court of competent jurisdiction, it shall not affect any remaining provision hereof. The City Council of the City of El Paso de Robles hereby declares that it would have adopted this Ordinance despite any partial invalidity of its provisions.

SECTION 9. Effective Date. This Ordinance shall take effect thirty (30) days after its final passage and adoption, consistent with California Government Code section 36937.

SECTION 10. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

INTRODUCED at a regular meeting of the City Council held on December 5, 2023, for first reading by the City Council of the City of El Paso de Robles, and adopted on the 16th day of January, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

John R. Hamon, Jr., Mayor
ATTEST:

Melissa Boyer, City Clerk
APPROVED AS TO FORM:

City Attorney

City Council Agenda January 16, 2024
Attachment 1
Exhibit A
Findings to Support Local Amendments to the
2022 Edition of the California Building Standards Code
Pursuant to California Health & Safety Code sections 17958.5, 17958.7, and 18941.5, this Exhibit A to Ordinance No. ___ of the City of El Paso de Robles sets forth the City Council’s express findings and determinations justifying the City’s local amendments to the 2022 Edition of the California Building Standards Code as reasonably necessary because of local climatic, geologic, and/or topographic conditions.

Amendments to California Building Code (CBC)
Municipal Code
Section
CBC Section
Added or
Amended
Substance of Amendment
(full text in Ordinance No. ____)
Justification
(see key
below)
Sec. 17.04.020 105.1.3 Requirement to secure valid building permit prior to soil preparation or
movement, installation of foundation
or utilities.

B1
105.1.4 Permit revocation A
105.1.5 No building permit for structures
abutting streets less than a certain
width without Council resolution
unless street dedication requirements
are met.

B1, B2
105.1.6 Dedication of street right-of-way. A
105.1.7 Setbacks B1, B2
113.1.1 Establishing Housing Advisory and
Disabled Access Board of Appeals
A
113.1.2 Requirement to adopt rules and
regulations for conduct of business
A

City Council Agenda January 16, 2024
Attachment 1
113.1.3 Appeals procedure A
113.1.4 Appeal hearing fee A
113.1.5 Timing and form of appeal A
113.1.6 Hearing and decision A
113.2.1 Function as local appeals board A
113.3.2 Eligibility for Board of Appeals A
113.3.3 Term for Board of Appeal members A
1803.2 Establishing authority for building
official to make exceptions to soils
testing requirements
B1
Amendments to California Residential Code (CRC)
Municipal Code
Section
CRC Section
Added or
Amended
Substance of Amendment
(full text in Ordinance No. ____)
Justification
(see key
below)
Sec. 17.04.021 R401.4.1.1.5 Alternate procedures for requiring soil tests
B1
Amendments to California Fire Code (CFC)

City Council Agenda January 16, 2024
Attachment 1
Municipal Code
Section
CFC Section
Added or
Amended
Substance of Amendment
(full text in Ordinance No. ____)
Justification
(see key
below)
Sec. 17.04.030 311.1.3 Requirement of owner to secure
premises damaged by fire
B2
505.1.1 Signage on buildings served by alleys
or interior driveway
A
505.1.2 Rear door address numbers A
507.2.3 Requirement to review private fire
service mains and water tank
installation plans
B2
903.2 Automatic sprinkler systems, where
required
B2
903.3.7 Fire department connection locations B2
5608.2 Fireworks prohibited B2
Amendments to California Electrical Code (CEC)
Municipal Code
Section
CEC Section
Added or
Amended
Substance of Amendment
(full text in Ordinance No. ____)
Justification
(see key
below)
Sec. 17.04.040 230.70.1 Service Equipment disconnecting means
B2
Amendments to California Plumbing Code (CPC)

City Council Agenda January 16, 2024
Attachment 1
Municipal Code
Section
CPC Section
Added or
Amended
Substance of Amendment
(full text in Ordinance No. ____)
Justification
(see key
below)
Sec. 17.04.050 312.6 Making explicit requirement to
winterize pipes two inches or less in
diameter
B1, B3, B4
401.3.1 Car wash water recycling minimum
requirements
B3
603.3.13 Requirement for backflow-reduced
pressure prevention devices in new
developments
B2
603.3.14 Requirement to retrofit backflow
devices on existing units
B2
608.2.1 Requirement to prevent pressure on
building side of regulators exceeding
main supply pressure
B2
612.1.1 Minimum working pressure for
passive purge fire sprinkler systems
B2
Amendments to California Existing Buildings Code (CEBC) Municipal Code
Section
CEBC Section
Added or
Amended
Substance of Amendment
(full text in Ordinance No. ____)
Justification
(see key
below)
Sec. 17.18.020 A102.1 General scope of chapter A
A102.3 Exception for detached one- and twofamily dwellings, apartment houses w/ less than five dwelling units solely
for residential purposes
B1, B2

City Council Agenda January 16, 2024
Attachment 1

17.18.030 A103 Added definitions for Qualified
Historical Building, Qualified Zones,
and Seismic Retrofit.

A

17.18.040 A115.1 (including
its subparts)
Administrative compliance provisions A
A115.2 Requiring qualifying historical building
alterations to comply with State
Historic Building Code
B1, B2
A115.3 (including
its subparts)
Orders of building official, notice
thereof
A
A115.4 Recordation of order A
A115.5 Appeal of order A
A115.6 Enforcement of order A
A115.7 Compliance with minimum seismic
standards, timeline for
B1
A115.8 Certificate of compliance A
A115.9 Requirements for structural alteration
plans
B1, B2
A115.10
(including its
subparts)
Material requirements B1, B2, B3

City Council Agenda January 16, 2024
Attachment 1
A115.11 Upgrade design requirements for
expanded/continued use of structure
B1, B2
A115.12
(including its
subparts)
Special requirements for qualifying
historical buildings
B1, B2
A115.13
(including its
subparts)
Brick veneers, cornice work, parapets B1
A115.14 Appeals from special historical
building requirements
A
A115.15 Report to City Council explaining
compliance of each building ordered
to structurally analyze the building
Justifications KEY:

A – This is an administrative amendment, which does not modify a building standard as defined in California Health & Safety Code section 18909. The amendment establishes administrative procedures for the effective enforcement of the building standards in the City of El Paso de Robles.

B – This amendment is reasonably necessary because of the following local climatic, geological, or topographical conditions:

1. The City of El Paso de Robles suffers from potential seismic and soils hazards posed by groundshaking, liquefaction, lurch cracking, landslides, erosion, expansive soils due to its local climate and proximity to the San Andreas fault.

The City has multiple masonry and brickface structures that are particularly vulnerable to seismic activity.

2. The City of El Paso de Robles contains many older woodframe structures that are particularly susceptible to fire. Dry summer months contribute to increased wildfire risk; much of the Paso Robles PIA is conducive to the spread of wildland fires.

3. The City is prone to flooding when storm flows exceed the transport capacity of creek and river channels, especially since the central portion of the City surrounds the Salinas River and encompasses its floodplain. FEMA Flood Insurance Rate Maps indicate that several areas within current City limits are located within a 100-year floodplain.

4. The City experiences sudden and potentially severe cold weather during winter months, creating unique risks associated with freezing pipelines and related utilities.

City Council Agenda January 16, 2024
El Paso de Robles, California, Code of Ordinances
Title 17 BUILDINGS AND CONSTRUCTION
El Paso de Robles, California, Code of Ordinances Created: 2023‐03‐02 15:21:29 [EST] (Supp. No. 61)

Title 17
BUILDINGS AND CONSTRUCTION1
Chapter 17.04 UNIFORM CODES2

17.04.010 Technical building codes adopted—Copies on file.

The fourteen documents and their respective appendices as outlined herein, one copy of each of which are on file in the office of the city clerk, are hereby adopted by reference as amended in Title 17, and are being marked and designated as the:

1. 202219 California Administrative Code.

2. 202219 California Building Code, including Chapter 1.

3. 202219 California Residential Code, including Appendix H—Patio Covers.

4. 202219 California Electrical Code.

5. 202219 California Mechanical Code.

6. 202219 California Plumbing Code.

7. 202219 California Energy Code.

8. 202219 California Historical Building Code.

9. 202219 California Fire Code, including Chapter 1 and:
1 Editor's note(s)—Ord. No. 1085 N.S., § 4, adopted November 19, 2019, repealed the former Title 17, §§

17.04.010—17.04.070, 17.08.010—17.08.080, 17.12.010—17.12.050, 17.16.010—17.16.060, 17.18.010—

17.18.040, 17.20.010—17.20.080, 17.25.010—17.25.060, 17.30.010—17.30.140, 17.35.010, and enacted a new Title 17, §§ 17.04.010—17.04.070, 17.08.010, 17.12.010—17.12.040, 17.16.010—17.16.060,

17.18.010—17.18.040, 17.20.010—17.20.080, 17.25.010—17.25.060. The former Title 17 pertained to similar subject matter and derived from Ord. 239 N.S., adopted 1961; Ord. 547 N.S., adopted 1988; Ord. 582 N.S., adopted 1989; Ord. 586 N.S., adopted 1989; Ord. 628 N.S., adopted 1992; Ord. 762 N.S., adopted 1999; Ord. 898 N.S., adopted 2005; Ord. 943 N.S., adopted 2008; Ord. 1017 N.S., adopted 2015; Ord. No. 1038 N.S., adopted November 15, 2016; Ord. No. 1043 N.S., adopted 10‐3‐2017.

Cross reference(s)—For provisions concerning the director of public works as building, plumbing, electrical inspector, see § 2.36.010 of this code; for food and drink establishments, see Ch. 7.12 of this code; for street addresses, house numbers, see Ch. 11.08 of this code.

State law reference(s)—For statutory provisions authorizing cities to adopt codes by reference, see Gov. Code § 386.60.
2 State law reference(s)—For statutory authority to regulate construction and removal of buildings, see Gov. Code §§ 38601 and 38660; for provisions establishing fire zones, see Ch. 16.04 of this code; for provisions regulating signs, see Ch. 21.19 of this code.

Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:28 [EST]
(Supp. No. 61)

Appendix B‐ Fire Flow Requirements for Buildings
Appendix D—Fire Apparatus Access Roads.

10. 202219 California Existing Building Code.

11. 202219 California Green Building Standards Code.

12. 202219 California Referenced Standards Code.

13. Uniform Housing Code, 1997 Edition as published by International Conference of Building Officials.

14. Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition as published by International Conference of Building Officials.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.04.020 Changes or additions to the California Building Code.

A. Section 105, Permits, is amended and subsections added as follows:
105.1.3 Start of Construction:

For the purpose of enforcement of this code, it shall be interpreted that any movement of soil or preparation for installation of foundation or utilities, other than that allowed under the jurisdiction of an approved grading permit shall signify the start of construction. Prior to start of construction, a valid building permit shall be secured. 105.1.4 Permit Revocation:

Should a permit be secured by check, later to be returned for insufficient funds or closed account, that this shall show just cause for revocation of any permits and posting of a Stop Work Order. In conjunction with posting of a Stop Work Order, the site shall be noticed for abatement. 105.1.5 Street Dedication as a Condition of Issuance of a Building Permit:

No Building Permit shall be issued for the construction, reconstruction or relocation of any building or structure abutting upon a street having a lesser width than that established by resolution of the City Council unless the following requirements in Sections 105.1.6 and 105.1.7 are complied with. 105.1.6 Dedication of Street Right‐of‐Way:

The owner of the lot shall make a perpetual and irrevocable offer of dedication to the City for public street purposes, and all uses appurtenant thereto, of a depth determined by the City Engineer based upon the Circulation Element of the General Plan and Official Plan Lines adopted by the City Council. It shall be the responsibility of the City Engineer to confirm that the required dedication(s) has/have been provided. 105.1.7 Setbacks:

The required setback shall be maintained for all buildings, structures and improvements, including off‐street parking, as measured from the right‐of‐way width. It shall be the responsibility of the Building Official to confirm that the required setbacks have been provided, based on property monuments established by a licensed surveyor.

The first sentence of Section 105.5, Expiration, is amended to read as follows:
105.5 Expiration:

Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within 12 months after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of 180 days after the time the work is commenced. The building official is authorized to grant, in writing, one or more extensions of time, for a period of not more than 180 days per extension. The Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:28 [EST]
(Supp. No. 61)

extension shall be requested in writing prior to the permit expiring and show justifiable cause demonstrating that circumstances beyond the control of the permittee have prevented action from being taken.

B. Section 113, Board of Appeals, is amended and subsections added as follows:
113.1.1 In order to provide for interpretations of steps necessary to implement Title 24 of the California Code of Regulations or the technical codes adopted by the City pertaining to access or accommodations for the physically disabled, and those Chapters of the City of El Paso de Robles Municipal Code where the Board is specifically noted as being the entity responsible for the hearing of appeals, there is hereby established a City of Paso Robles Housing Advisory and Disabled Access Board of Appeals (hereinafter sometimes collectively referred to as "Building Board of Appeals" or "Board of Appeals").
113.2.1 The Board of Appeals shall function as the "Local Appeals Board" and "Housing Appeals Board" as specified in Sections 17920.5 and 17920.6, respectively, of Division 13, Part 1.5 of the California Health and Safety Code. The Board shall also serve as the "local appeals board" specified in section 19957.5 of the California Health and Safety Code, in appeals relating to accommodations for the physically disabled.

The Board shall have no authority relative to interpretation of the administrative provisions of the codes adopted by the City, nor shall the Board be empowered to waive requirements of any code adopted by the City.

The authority of the Board shall consist of the ability to consider appeals filed pursuant to this Chapter and give reasonable interpretations of the Chapter and the technical codes. When required to do so, the Board will conduct hearings regarding appeals of notices and/or orders relative to unsafe buildings. 113.3.1 Board of Appeals. The Building Board of Appeals shall consist of five members and two (2) alternates; the Disabled Access Board of Appeals shall consist of the five members of the Board of Housing Appeals (two of the members of the board must work in construction and one member shall be a member of the public as required by Health & Safety Code § 19957.5) and shall be supplemented by two (2) additional members, both of whom shall be physically disabled when the appeal pertains to disabled access.

Members selected to hear an appeal shall reflect an area of expertise reflective of the appeal being heard.

Members of the Board of Appeals shall be qualified by experience and training to pass judgment upon matters pertaining to building construction and/or disabled access, as appropriate. Members of the Board of Appeals shall be appointed by, and serve at the pleasure of the City Council. Each member of the Board shall comply with applicable provisions of the Political Reform Act of 1974, California Government Code Section 81000 et seq. The Building Official shall be an ex officio member of the Board and shall act as secretary to said Board, but shall have no vote upon any matter before the Board.
113.54 Eligibility.

Any individual meeting those criteria as set forth in subsection 113.3.1 above shall be eligible to serve on the Board of Appeals.

Exception:

Employees of the City shall not be eligible to serve on the Board of Appeals. 113.65 Term.

Terms of initial appointment shall be for a term of two (2) years for two (2) members and four (4) years for three (3) members. Subsequent appointments shall be for a term of four (4) years.

Terms for initial appointment of disabled members for the Disabled Access Appeals shall be two (2) years for one member and four (4) years for the second. Subsequent appointments shall be for a term of four (4) years. 113.76 Rules and Regulations.

Commented [DK1]: Absorbed by CBC 105.5.1
Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:28 [EST]
(Supp. No. 61)

The Board of Appeals shall adopt reasonable rules and regulations, subject to approval by the City Council, for conducting its business.
113.87 Appeals Procedure.

Any person aggrieved by a decision of the Building Official for the City pertaining to orders, decisions, or determinations relative to the application and interpretations of the Uniform Housing Code, Uniform Code for Abatement of Dangerous Buildings, Title 24 of the California Code of Regulations or the technical codes adopted by the City, pertaining to access or accommodations for the physically disabled, shall have the right to appeal the decision as provided for under this chapter.

Decisions and actions regarding the enforcement of the requirements of Division 13, Part 5.5 of the California Health and Safety Code may be appealed by any person to the Appeals Board for Disabled Access as provided for under this chapter.
113.98 Appeal Hearing Fee.

A fee shall accompany an application for a hearing before the Building Board of Appeals. The purpose of the fee shall be to cover those costs incurred by the City to provide for the appeals process.

Appeal Fees shall be set by resolution, subject to review by City Council. Appeal fees will be reviewed periodically to ensure that the fees charged cover the costs associated with the appeals process. 113.109 Timing and form of appeal.

An appeal shall be filed with the Secretary of the Building Board of Appeals within fifteen (15) working days (holidays observed by the City are not working days) after the rendering of the decision affecting the aggrieved person. Grounds for the appeal shall be set forth in writing in a form to be supplied by the secretary in addition to any other supporting materials the appellant may wish to furnish, setting forth the reasons for the appeal.

Any written reports to be made to the Board shall be filed with the Secretary of the Board and shall be made available to the Board and to the public no less than five (5) working days prior to the date set for the hearing. Any City of Paso Robles Department Manager or designee shall have the right to be heard on any matter coming before the Board.
113.110 Hearing and decision.

The Secretary of the Board shall set the time and place for a hearing the appeal, and a notice of the time and place of the hearing shall be published in a newspaper of general circulation in the City of Paso Robles, and notice shall also be given to the appellant by mailing, postage prepaid, at the address provided by the appellant in the letter of appeal at least ten (10) working days before the hearing date. The Board shall render all decisions in writing. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)
C. Section 1803,  Geotechnical Investigations, is amended and subsections added as follows:
1803.2 Investigations required:

Geotechnical investigations shall be conducted in accordance with Sections 1803.3 through 1803.5.

Exception: The building official shall be permitted to waive the requirement for a geotechnical investigation where satisfactory data from adjacent areas is available that demonstrates an investigation is not necessary for any of the conditions in Sections 1803.5.1 through 1803.5.6 and Sections 1803.5.10 and 1803.5.11.

The building official may not require a foundation and soils investigation report for one‐story, wood‐frame and light‐steel‐frame additions to Group R, Division 1 and 3 occupancies of 1,000 square feet of floor area or less, or Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:28 [EST]
(Supp. No. 61)

new one‐story, wood‐frame and light‐steel‐frame detached accessory structures 1,000 square feet of floor area or less, or one‐story, wood‐frame and light‐steel‐frame additions to detached accessory structures 1,000 square feet of floor area or less when a licensed architect or engineer provides a foundation design and a site observation report with a statement of site suitability.

Minimum foundation for structures that do not require a soils report may be any one of the following:

1. Minimum 27” deep, 12” wide, with 2 #5 bars top and bottom.

2. Foundation design prepared, stamped, and signed by a licensed architect or engineer, specific to the proposed structure with a statement of site suitability.

3. Alternative design approved by Building Official due to minor scope of project, or evidence observed by site investigation, or substantive information provided by project owner or authorized agent.

17.04.021 Changes or additions to the California Residential Code.

A. Section R401.4, Soil tests, is amended and subsection added as follows:

R401.4.1.1.5 Alternate procedures.

The governing body of any city, county, or city and county may enact an ordinance prescribing an alternate procedure which is equal to or more restrictive than the procedures specified in Sections R401.4.1.1.1, R401.4.1.1.2 and R401.1.1.3.

The building official may not require a foundation and soils investigation report for one‐story, wood‐frame and light‐steel‐frame additions to Group R, Division 1 and 3 occupancies of 1,000 square feet of floor area or less, or new one‐story, wood‐frame and light‐steel‐frame detached accessory structures 1,000 square feet of floor area or less, or one‐story, wood‐frame and light‐steel‐frame additions to detached accessory structures 1,000 square feet of floor area or less when a licensed architect or engineer provides a foundation design and a site observation report with a statement of site suitability.

Minimum foundation for structures that do not require a soils report may be any one of the following:

1. Minimum 27” deep, 12” wide, with 2 #5 bars top and bottom.

2. Foundation design prepared, stamped, and signed by a licensed architect or engineer, specific to the proposed structure with a statement of site suitability.

3. Alternative design approved by Building Official due to minor scope of project, or evidence observed by site investigation, or substantive information provided by project owner or authorized agent.

17.04.030 Changes or additions to the California Fire Code.

A. Section 311, Vacant Premises, is amended with a subsection added as follows:
311.1.3 Securing Premises.

The owner, occupant or other persons having under their control of any property, or materials on property, damaged by fire, when access by the public is possible, shall secure the property either by boarding up all openings, fencing, barricading or other appropriate measures as directed by the Fire Chief within 24 hours of the incident.

B. Section 505, Premises Identification, is amended with subsections added as follows:
505.1.1 Address Identification.

When the building or group of buildings (five units or more) is served by an alley or interior driveway, the numbers or alphabetical designation shall be displayed on a directory or annunciator board, approved by the Fire Chief, at Formatted: List 2
Commented [DK2]: Building Code and Residential Code –
adding information on the soils requirement provision
allowed in the Code for the Building Official to have
exceptions. A neighboring jurisdiction follows these same guidelines which have been in support of soils engineers and local civil engineers (and will help create requirement consistency for developers).

Formatted: List 2
Commented [DK3]: Building Code and Residential Code –
adding information on the soils requirement provision
allowed in the Code for the Building Official to have
exceptions. A neighboring jurisdiction follows these same guidelines which have been in support of soils engineers and local civil engineers (and will help create requirement consistency for developers).

Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:28 [EST]
(Supp. No. 61)

each driveway or alley entrance. Senior housing, retirement villas, hotel and motel annunciator boards shall be of a Graphic type. The property owner, Homeowner's Association or individual in charge of the property shall be responsible for maintaining the directory.
505.1.2 Rear Door Address Numbers.

All buildings with access via an alley or other similar roadways shall have the address number provide on the rear door of the building or tenant space.

C. Section 507, Fire Protection Water Supplies, is amended with a subsection added as follows:
507.2.3 Installation Requirements.

Private fire service mains and water tank installation plans shall be reviewed and approved by the Fire Chief prior to installation. The Fire Chief shall conduct field verification for compliance with approved plans prior to the issuance of a Certificate of Occupancy.

Fire Suppression Backflow Devices shall be protected from freezing by one of the following methods:

1. A dedicated 20 amp, 120‐volt receptacle, capable of supporting the loads associated with commercially available heat tapes shall be located within five feet of any backflow/check valve assembly.

2. An approved insulated cover providing a minimum resistance factor of R‐3. The insulation used must be of a minimum Class III flame spread index, with a smoke density no greater than 450.

D. Section 903.2 is amended to read as follows:
903.2 Where required.

Unless otherwise required by the Code for a lesser square footage, in the locations described in Sections 903.2.1 through 903.2.12, approved automatic sprinkler systems shall be provided in all new buildings and structures where the total combination of both usable and unusable floor area exceeds 5,000 square feet.

Exceptions:

1. Group R Occupancies per Section 903.2.8 "Exceptions:" New Construction:

1. The area of mezzanines and additional stories above and below the ground floor shall be included in determining the areas where sprinklers are required. This requirement shall not preclude the installation of any separation walls required by other sections of the Code.

2. The square footage of a building shall be computed using a combination of both usable and unusable floor area. Vent shafts and concealed spaces shall be considered when computing building area. Areas of buildings may not be reduced, subdivided, or compartmentalized into areas less than 5,000 square feet by the installation of separation walls. Courts meeting the requirements of Section 1206 of the California Building Code shall not be included in the calculation.

3. Plans for Fire Sprinkler systems shall be submitted for review prior to inspection of the structural frame.

4. Occupancies within Commercial Zones, in which the type of tenant is not known at the time of permit (i.e. Shell Buildings), shall have the sprinkler system hydraulically designed to a minimum standard of N.F.P.A. #13, Ordinary Hazard Group III.

5. Occupancies within Industrial or Manufacturing Zones, when the type of tenant is not known at the of construction, shall have the sprinkler system hydraulically designed to a minimum standard N.F.P.A. hazard group, as determined by the Fire Chief.

Existing Construction:

Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:28 [EST]
(Supp. No. 61)

An automatic fire sprinkler system shall be installed in all rooms, buildings or structures when the following conditions are determined to exist:

1. In conjunction with any change in the occupancy group assigned the structure under the California Building Code, and the floor area exceeds 5,000 square feet.

2. The area of mezzanines shall be included in determining the areas where sprinklers are required. This requirement shall not preclude the installation of any separation walls required by the Code.

3. The square footage of a building shall be computed using outside wall areas. Vent shafts and concealed spaces shall be considered when computing building area. Areas of buildings may not be reduced, subdivided, or compartmentalized into areas less than 5,000 square feet by the installation of separation walls. Courts meeting the requirements of Section 1206 of the California Building Code shall not be included in the calculation.

Section 903.3.7 is amended to read as follows:
903.3.7 Fire department connections.

Connections shall be located on the addressed side of the building and within 150 feet of a fire hydrant, with the exact location to be specified by the Fire Chief.

Exception: The Fire Chief may require connections in locations other than the addressed side when necessary due to response needs or unusual building configuration.

E. Section 5608, Fireworks Display, is amended with subsection added as follows:
5608.2 Fireworks Prohibited.

No person shall sell, display for sale, possess, store, or manufacture, use, light, fire, discharge, explode or set off any fireworks, including "Safe and Sane" fireworks anywhere within the city, except as allowed by the Fire Chief. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.04.040 Changes or additions to the California Electrical Code.

Changes or additions to the California Electrical Code, referenced to in Section 17.04.010 are as follows:

1. Article 230.70, Service Equipment‐Disconnecting Means, General, is amended with a subsection added as follows:
230.70.1 All electric services shall have a single main disconnect to disconnect all conductors in a building or structure. In all new construction and remodels involving fifty percent or more of the total square footage of the building, when the required disconnect is located within the building or in an area not readily accessible, a shunt trip shall be installed and wired to be activated by a 'Knox Switch' located in a readily accessible location on the exterior of the building as designated by the Fire Chief. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.04.050 Changes or additions to the California Plumbing Code.

Changes or additions to the California Plumbing Code referred to in Section 17.04.010 are as follows:

A. Section 312.0, Protection of Piping, Materials and Structures, is amended with subsection as follows:
312.6 No water, soil, or waste pipe shall be installed or permitted outside of a building, in attics or crawl spaces, or in an exterior wall unless, where necessary, adequate provision is made to protect such pipe from freezing.

Formatted: Indent: First line: 0"
Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:28 [EST]
(Supp. No. 61)

Insulation providing a minimum resistance factor of R‐3 or greater is required for all pipes 2” or less in diameter that are located in unconditioned spaces.

Commercial and residential fire suppression systems shall be provided with an insulation cover providing a minimum resistance factor of R‐3. The insulation used must be of a minimum Class III flame spread index, with a smoke density no greater than 450.

B.1. Section 401.3, Water‐Conserving Fixtures and Fittings, is amended with a subsection added as follows:
401.3.1 Equipment installed in automatic and coin operated car washes shall be capable of recycling a minimum of fifty percent (50%) of the water required for their daily operation.

C.

2. Section 603.3, Backflow Prevention Devices, Assemblies, and Methods, is amended with subsections added as follows:
603.3.130 All new Commercial, Industrial, and Multi‐family developments (two units or more) shall protect the city water supply through the installation of a Backflow ‐ Reduced Pressure Device Prevention Device. Approval of the type and location of the device shall be the responsibility of the City Public Works Department. 603.3.141 Existing Commercial, Industrial, and Multi‐family developments (two units or more) originally constructed without backflow ‐ reduced pressure devices, shall retrofit and install a backflow ‐ reduced pressure device in conjunction with the issuance of any building or plumbing permit when the value of the work associated with the permit exceeds $2500.00. Approval of the type and location of the device shall be the responsibility of the City Public Works Department.

D.3. Section 608.2, Excessive Water Pressure, is amended with a subsection added as follows:
608.2.1 For potable water services up to and including one and one half (1‐1/2) inch (38.1 mm) regulators, provision shall be made to prevent pressure on the building side of the regulator from exceeding main supply pressure. Approved regulators with integral by‐passes are acceptable.

As a result of excessive water pressures found within the City of El Paso de Robles, pressure regulators complying with 608.2 above shall be installed on all new construction, and on all remodels consisting of changes to, or increases of the floor space in excess of 50% of the existing gross square footage.

E.4. Section 612, Residential Fire Sprinkler Systems, is amended with a subsection added as follows:
612.1.1 Passive purge fire sprinkler systems are a type of residential fire sprinkler system that serves a single toilet in addition to the fire sprinklers. The toilet shall be on a remote portion of the sprinkler system or the system shall be designed as a loop so that the water moves through a majority of the fire sprinkler system piping when the toilet is flushed. Passive purge system non‐metallic pipe and fittings shall be designed to withstand a working pressure of not less than 130 psi (8.9 bar) at 120 degrees (49C). (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.04.060 Building permit fees.

Building permit fees shall be as established in the city master fee schedule, as adopted by the city council. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Commented [DK4]: This was previously in the municipal
code. Existing code  provides staff with the ability to make this a "provision" (requirement) but in real life application, there has been confusion in the field. We need to have the requirement for staff and developers to be on the same
page.

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Formatted: Normal
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17.04.070 Penalty for violation.

Any person who violates any of the provisions of this chapter, or fails to comply with any order made thereunder, shall severally for each and every violation and noncompliance, respectively, be guilty of a misdemeanor.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Chapter 17.08 MOVING BUILDINGS3

17.08.010 Permit required.

No building or structure shall be moved to or relocated at any site location within the city, nor shall the public streets within the city be used therefor, without the required permits. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Chapter 17.12 SECURITY OF BODIES OF WATER TO BE USED FOR THE PURPOSE

OF HUMAN IMMERSION

17.12.010 Protective enclosures for swimming pools, etc.

A. Every person who owns or is in possession of any lot or premises on which there is situated a swimming pool, or pool, any structure intended for swimming or recreational bathing, including in‐ground and above‐ground structures and includes, but is not limited to, hot tubs, spas, portable spas, non‐portable wading pools, fish ponds, wading pools or any other outside body of water created by artificial means designated or used for swimming or other immersion purposes by men, women or children, any portion of which body of water is one and one‐half feet or more in depth and in which the surface area of water does not exceed ten thousand square feet, public swimming pools operated for the use of the general public with or without charge, or for the use of the members and guests of a private club, (public swimming pool does not include a swimming pool located on the grounds of a private single‐family home), shall maintain a fence, wall, or other structure on the lot or premises completely surrounding such body of water to make same inaccessible to children.

Such fence, wall, or other structures shall comply with Article 2, commencing with Section 115920 of the State Health and Safety Code, relating to swimming pools as follows:

1. The top of the barrier shall be at least five feet above the grade measured on the side of the barrier that faces away from the swimming pool;

2. Any openings, gaps, or voids, if any, in the barrier shall not allow passage equal to or greater than a four inch diameter sphere;

3. Solid barriers which do not have openings, such as masonry or stone walls, shall not contain indentations or protrusions excepting tooled masonry joints;

4. If the barrier is composed of horizontal and vertical members and the distance between the tops of the horizontal members is less than forty‐eight inches, the horizontal members shall be located on the 3 State law reference(s)—See California Government Code §§ 38601, 38660.

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swimming pool side of the fence. Spacing between vertical members shall not exceed one and three‐ quarters inches in width. If there are decorative cutouts, they shall not exceed one and three‐quarters inches in width;

5. If the barrier is composed of horizontal and vertical members and the distance between the tops of the horizontal members if forty‐eight inches or more, spacing between vertical members shall not exceed four inches. If there are decorative cutouts within vertical members, spacings or openings within the cutouts shall not exceed one and three‐quarters inches in width;

6. The maximum mesh size for chain link or wire fences shall be two inches structure. The wire shall not be less than twelve gauge;

7. If the barrier is composed of diagonal members, such as a lattice fence, the maximum opening formed by the diagonal members shall be no more than one and three‐quarters inches;

8. a. Each access gate shall comply with the requirements of subsections (A)(1) through (A)(7) of this section, inclusive, and shall be equipped to accommodate a locking device. b. Pedestrian‐access gates shall open outward away from the pool and shall be self‐closing and self‐ latching.
c. Gates other than pedestrian access gates shall have a self‐latching device. If the release mechanism of the self‐latching device is located less than fifty‐four inches from the bottom of the gate, the release mechanism shall be located on the pool side of the gate and barrier have no opening greater than one‐half inch maximum dimension within eighteen inches of the release mechanism.

9. a. The forgoing provisions shall apply to all permanent and to all portable or temporary structures including those designed or used for swimming or other immersion purposes by men, women or children irrespective of the nature of the materials used in the construction and or the design thereof and irrespective of the length of time of use of such portable or temporary structure. b. A pool located on a lot with a single‐family dwelling or duplex may be protected by a fence around the pool or a fence around the entire lot; the walls of any such building may be used for a partial or complete enclosure of the pool. All other pools shall be protected by a fence around the pool itself.
c. In lieu of a permanent fence being required prior to starting of construction, a temporary enclosure may be installed at time of excavation. Height and gate requirements for temporary enclosures shall be the same as those for permanent fences. The temporary enclosure is to be removed and the permanent enclosure installed in conjunction with installation of the finish decking around the pool or prior to final inspection.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.12.020 Doors or gates.

A. All doors or gates shall be of such size as to completely fill any opening in the fence, wall, or other structure large enough to admit a child and shall be of such size and design so as not to admit any child when it is in a closed position. Such door or gate shall be secured with a locking device or equipped with self‐closing and self‐latching devices capable of keeping such gate or door securely closed. Such closing or latching devices shall be located not less than fifty‐four inches above grade or otherwise be inaccessible from the outside to small children. Where a wall of a dwelling serves as part of the barrier, doors with direct access to the pool through that wall shall be equipped with an exit alarm that produces an audible warning when the door and/or its screen, if present, are opened. The alarm shall be listed in accordance with UL 2017. The audible Attachment 2

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alarm shall activate within seven seconds and sound continuously for a minimum of thirty seconds after the door and/or its screen if present, are opened and be capable of being heard throughout the house during normal household activities. The exit alarm shall automatically reset under all conditions. In lieu of self‐ closing and self‐latching devices at pools where a direct fee is charged and/or where continuous lifeguard service is provided, doors and gates may be equipped with locks which shall be kept locked at all times when said pool, pond, or other body of water is not in actual use. Lifeguard service shall be as defined in Section 115028 of the Californian Health and Safety Code.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.12.030 Filling swimming pool illegal without fence surrounding pool.

The requirements contained within this chapter shall be applicable to any pool building or installed after adoption of this chapter. Consistent with Section 17928 of the State Health and Safety Code any pool transferred to a new owner on or after July 1, 1992, shall be entirely enclosed with a barrier which restricts access to the swimming pool from public or adjacent private property.

Every person who fills with water [or] causes the filling with water any swimming pool required to be fenced by this chapter before the required fence is erected is guilty of a misdemeanor. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.12.040 Penalty for violation.

Any person who violates any of the provisions of this chapter, or fails to comply with any order made thereunder, or who builds in violation of any detailed statement of specifications or plans submitted and approved thereunder, or any certificate or permit issued thereunder, and from which no appeal has been taken or who fails to comply with such an order as affirmed or modified by the jurisdiction, within the time affixed herein, shall severally for each and every violation and noncompliance, respectively, be guilty of a misdemeanor. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Chapter 17.16 DEMOLITION OF BUILDINGS AND STRUCTURES

17.16.010 Purpose and intent.

The purpose of this chapter is to protect buildings, structures, and features which reflect special elements of the city's heritage and to seek alternatives to demolition for important historical resources. The protection and preservation of cultural resources are required in the interest of the health, prosperity, social and cultural enrichment, and general welfare of the people.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.16.020 Permit required.

No person shall demolish any building or structure until a permit has been issued by the building official in accordance with the provisions set forth in this chapter. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)
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17.16.030 Application for permit.

An application for a permit to wreck, demolish, or raze a building or structure shall be submitted to the building official. An application shall state:

1. The precise location of the building or structure to be demolished identifying the building or structure to be removed and distances to the neighboring buildings, property lines, streets or right of ways, and public utilities;

2. The type of equipment to be used to demolish the building or structure;

3. The length, width, height, and principal materials or construction of the building or structure;

4. The length of time required to complete the proposed demolition work;

5. The name and address of the owner(s) of the building or structure;

6. Proof of permission from the owner(s) and other vested interests to do the proposed work;

7. Method(s) of proposed demolition; and

8. Any other information deemed necessary by the building official. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.16.040 Determination of historic or architectural significance.

Upon receipt of an application for a permit to demolish a building or structure, the building official shall forward the application to the planning division of the community development department. The city planner shall determine whether the building or structure is a potential historic or architectural resource, using the following criteria:

1. Inclusion on any list of historic and cultural resources, including, but not limited to, the National Register of Historic Buildings, the state list of significant historic buildings, the 1981‐1984 Historic Resources Survey conducted by the community development department or any other recognized source of historic and cultural resources for the city; and

2. An evaluation of the building or structure based upon the following criteria:
a. Whether the building or structure reflects special elements of the city's historical, archaeological, cultural, social, economic, aesthetic, engineering, or architectural development; or b. Whether the building or structure is identified with persons or events significant in local, state, or national history; or
c. Whether the building or structure embodies distinctive characteristics of a style, type, period, or method of construction, or is a valuable example of the use of indigenous materials or craftsmanship; or whether the building or structure represents an established and familiar visual feature of a neighborhood or community of the city.

The city planner shall make his/her determination within thirty days from the date the application for demolition is submitted.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)
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17.16.050 Processing procedures.

A. Nonsignificant Buildings or Structures. If the building or structure to be demolished is determined by the city planner as having no historic, architectural or aesthetic significance to the city, the city planner shall refer the matter back to the building official with recommendation to issue the demolition permit. When in doubt, the city planner may seek the review and advice from the architectural review committee/historic preservation commission. The demolition permit shall be effective on the date of issue.

B. Significant Buildings or Structures.

1. If the building or structure proposed to be demolished is determined by the city planner to have historic, architectural, or aesthetic significance to the city, the city planner shall schedule the request for demolition to the council for final determination at the next available hearing.

2. The community development department shall place a legal notice in a newspaper of general circulation in the city, announcing the proposed demolition. The notice shall be given in a manner consistent with city policies and procedures and state law. The notice shall show the location of the building or structure on a vicinity map with the street address. The community development department shall also notify by first class mail all property owners within a three‐hundred‐foot radius of the proposed demolition and any persons or organizations that have asked to be notified of the application for demolition permits. The applicant for the demolition permit shall be responsible for providing a set of mailing labels containing the property owners and addresses based upon the latest county assessor's tax roll.

C. Findings Required.

1. The council may, upon finding that the building or structure is of significant historical character, require a six month continuance in consideration of the demolition permit request with an option to extend the continuance for an additional six month period should that become necessary. The purpose of the continuance, and the possible extension, is to provide adequate time to investigate alternatives to demolition.

2. Upon making the determination that there are no feasible alternatives to demolition, the council may direct the building official to issue the permit.

3. The demolition of all buildings and structures shall be conducted in accordance with all conditions outlined in Chapter 44 and subsection 4409 of the Uniform Building Code as adopted by council. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.16.060 Exception.

Upon determination by the building official that the building or structure to be demolished poses a threat to the health and safety of persons in the area surrounding the subject structure, the building official may, with the community development director's concurrence, issue the demolition permit without city council review and the findings set forth in this chapter. The building official may also require fencing or other appropriate measures to secure the site pending review by staff and/or council. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Chapter 17.18 AMENDMENTS TO THE CALIFORNIA EXISTING BUILDING CODE, APPENDIX A, CHAPTER A1
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17.18.010 California Existing Building Code.

The California Existing Building Code, Appendix A, Chapter A1 entitled Seismic Strengthening Provisions for Unreinforced Masonry Bearing Wall Buildings, with the amendments set forth in this chapter, is adopted. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.18.020 Scope.

Section A102 entitled "Scope" is amended for A102.1 to read as follows and subsection A102.3 is added as follows:

Section A102 Scope
A102.1 General. The provisions of this chapter shall apply to all existing buildings having at least one unreinforced masonry bearing wall. The elements regulated by this chapter shall be determined in accordance with Table A102.1. Except as provided herein, all other provisions of the California Building Code shall apply.

A102.3 Exceptions. The provisions of this chapter shall not apply to detached one‐or two‐family dwellings and detached apartment houses containing less than five dwelling units and used solely for residential purposes. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.18.030 Definitions.

Section A103 entitled "Definitions" is amended to include the following additional definitions:

1. "Qualified Historical Building" means any structure included on the National Register of Historic Buildings or the state list of Significant Historic Buildings.

2. "Qualified Zones" means that zone or geographic area referenced under the State [California] Building Code establishing the potential earthquake hazard of a given area.

3. "Seismic Retrofit" means all work necessary to comply with the requirements of this chapter.

The above definitions shall be in addition to those contained in the California Building Code and International Existing Building Code Section A103.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.18.040 Administrative provisions.

New Section A115 entitled "Administrative Provisions" is added to read as follows:

Section A115 Administrative provisions
A115.1 Compliance requirements.

A115.1.1 Structural analysis. The owner of each building within the scope of this chapter shall, upon service of an order and within the time limits set forth in this chapter, cause a structural analysis to be made of the building by an engineer or architect licensed by the state to practice as such and, if the building does not comply with earthquake standards specified in this chapter, the owner shall cause it to be structurally altered to conform to such standards or shall cause the building to be demolished.

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A115.1.2 Twelve‐month compliance requirements. Within twelve (12) months of the date of service of the order, the owner of a building within the scope of this chapter shall obtain one of the following from the Building Official:

1. A building permit to construct the seismic retrofit improvements identified in a structural analysis and plans for structural alteration of the building to comply with this chapter; or

2. A letter from the Building Official stating that he or she concurs with a structural analysis, which demonstrates that the building meets the minimum requirements of this chapter and therefore does not require seismic retrofitting; or

3. A permit for the demolition of the building. Issuance of a permit for demolition of a building shall be subject to compliance with the provisions of Chapter 17.16 (Demolition of Buildings and Structures) of the City of El Paso de Robles Municipal Code.

In order to meet the deadline set forth above, owners of buildings within the scope of this chapter must submit structural analyses, plans for structural alteration of the building, and/or applications to demolish their buildings at least 105 calendar days prior to the deadline to allow for the Building Official to review the analyses, plans, and/or applications to demolish and to find them to be in compliance with this chapter.

A115.1.3 Thirty‐month compliance requirements. Within thirty (30) months of the date of service of the order, the owner of a building within the scope of this chapter shall complete construction of structural alterations or complete demolition of the building, as applicable.

A115.2 Historical buildings. Alterations or repairs to qualified historical buildings shall comply with the State Historical Building Code (Title 24, Building Standards, Part 8), in addition to this chapter.

A115.3 Order.

A115.3.1 Service. The building official shall issue an order as provided in this section to the owner of each building within the scope of this chapter. The order shall be in writing and shall be served either personally or by certified or registered mail upon the owner as shown on the last equalized assessment roll, and upon the person, if any, in apparent charge or control of the building. The order shall specify that the building has been determined by the Building Official to be within the scope of this chapter and, therefore, is required to meet the minimum seismic standards of this chapter. The order shall be accompanied by a copy of Section A115.1, which sets forth time limits for compliance.

A115.4 Recordation.

1. At the time that the Building Official serves the order as provided in Subsection A115.3.1, the Building Official shall also file with the San Luis Obispo County Clerk‐Recorder's Office a certificate stating that the subject building is within the scope of this chapter and is a potentially earthquake hazardous building. The certificate shall also state that the owner thereof has been ordered to structurally analyze the building and to structurally alter or demolish it where compliance with this chapter has not been demonstrated.

2. If the building is either 1) demolished, 2) found not to be within the scope of this chapter or 3) is structurally capable of resisting minimum seismic forces required by this chapter as a result of structural alterations or an analysis, the Building Official shall file with the San Luis Obispo County Clerk‐Recorder' s Office a form terminating the status of the subject building as being classified within the scope of this chapter.

A115.5 Appeal. Appeals or requests for modifications from any determinations, actions, or orders by the Building Official pursuant to this chapter shall be made to the Building Board of Appeals. Such appeal shall be filed with the Building Board of Appeals within sixty (60) days of the rendering of the decision being appealed. Such appeal shall be made in writing on appropriate forms provided therefore by the Building Official and the grounds thereof shall be stated clearly and concisely.

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A115.6 Enforcement.

A. If the owner in charge or control of the subject building fails to comply with any order issued by the Building Official pursuant to this Chapter within the time limits set forth in Section A115.1, the Building Official shall verify that the recorded owner of this building has been properly served.

B. If the order has been served on the record owner, then the Building Official may order that the entire building, or any portion thereof, be vacated and that the building, or any portion thereof, remain vacated until such order has been complied with.

C. If compliance with such order has not been accomplished within ninety (90) days after the date the building has been ordered vacated or such additional time as may have been granted, the building is hereby declared a public nuisance, and the Building Official shall order abatement of the building.

D. Any person who violates any provision of this chapter is guilty of a misdemeanor and is subject to the penalty as provided for in Section 1.02.010 of the City of El Paso de Robles Municipal Code.

E. Appeals or requests for modifications from any determinations, actions, or orders by the Building Official pursuant to this section shall be handled in the manner set forth in Section A115.5.

A115.7 Full strengthening required prior to time frames set forth in Section A115.1. The Building Official shall require full compliance with the minimum seismic standards contained within this chapter before the time frames set forth in Section A115.1 upon the occurrence of any one of the following conditions:

1. Any change or conversion of an unreinforced masonry structure from its existing use to that of a more intensive use;

2. The remodel of a structure covered by this chapter, in an amount equaling fifty percent of the structure's value as determined using the latest edition of the Building Standards Valuation, published by the International Conference of Building Officials; and/or

3. The Building Official may, upon receipt of a written request from the owner, order such owner to bring his building into compliance with this chapter prior to the normal service date for such building.

A115.8 Certificate of compliance.

1. In accordance with Chapter 3, Section 70(d)(3) of the Revenue and Taxation Code, the Building Division shall, upon the completion of a seismic retrofit, file a certificate of compliance with the County Assessor's Office on or before the following April 15th.

2. The certificate of compliance shall establish that the work associated with the seismic retrofit was the result of a local ordinance related to seismic safety, and therefore shall not add value to the assessment role.

A115.9 Requirements for structural alteration plans ‐ structural engineering.

The following construction information shall be included in the structural alteration plans submitted to the Building Official pursuant to Section A115.1 of this chapter:

1. Dimensioned floor and roof plans showing existing walls and the size and spacing of floor and roof framing member and sheathing materials. The plans shall indicate all existing and new crosswalls and their materials of construction. The location of the crosswalls and their openings shall be fully dimensioned or drawn to scale on the plans;

2. Dimensioned wall elevations showing openings, thicknesses, heights, the type of veneer, its thickness and its bonding and/or ties to the structural wall masonry;

3. The extent and type of existing wall anchorage to floors and roof when used in the design;

4. The extent and type of parapet corrections which were previously performed, if any; and Attachment 2

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5. Repair details, if any, of cracked or damaged unreinforced masonry walls.

A115.10 Material requirements.

A115.10.1 General. All materials permitted by this chapter, including their appropriate allowable design values substantiated by testing, may be utilized to meet the requirements of this chapter.

A115.10.2 Existing materials. All existing materials utilized as part of the required vertical load‐carrying or lateral force‐resisting system shall be tested or shall be repaired or removed and replaced with new materials.

A115.11 Upgrade design—requirements for expanded or continued use of a structure.

1. Except as modified herein, the analysis and design relating to the alteration of, or addition to, an existing building shall be in accordance with the California Building Code.

2. Contractors providing structural upgrades shall be licensed by the State of California in the trade(s) being performed to accomplish the upgrade.

3. Design documents and specifications pertaining to structural upgrades shall be prepared by an architect, structural engineer or civil engineer specializing in structural work, licensed by the State of California to practice as such.

4. Design documents and specifications shall comply with this chapter.

A115.12 Special requirements for qualified historical buildings.

A115.12.1 Purpose and Intent of this Section A115.11. The purpose and intent of this Section A115.11 shall be to minimize the effects of seismic strengthening on the exterior appearance of qualified historical buildings.

A115.12.2 Review by the City of El Paso de Robles Development Review Committee. Plans for seismic upgrading of qualified historical buildings shall be reviewed by the Development Review Committee. The basis of review shall be the design guidelines established by this chapter and the Secretary of the Interior's Standards for Rehabilitation and Guidelines for Rehabilitation of Historic Properties, with the following special requirements:

1. Features of architectural or historical significance shall be retained and reattached, braced or stabilized, as required by applicable codes and/or the Building Official.

2. In‐wall anchors shall be used on qualified historical buildings instead of through‐wall anchors, especially on the principal facade.

3. Through‐wall anchors on other facades may be permitted, provided that their locations and treatment are approved by the Development Review Committee.

4. Closure of historic openings on the principal facade shall not be permitted and shall be discouraged on secondary facades. If closure of such openings on secondary facades is unavoidable, the materials used shall be compatible with the existing exterior materials of the secondary facade wall.

5. Historic parapets shall be braced rather than removed.

6. Historic architectural veneer posing a safety hazard shall be stabilized and re‐anchored to the building.

A115.12.3 Building Exterior.

1. In order to minimize the effect on the exterior appearance of a qualified historical building, plans showing proposed shear‐test locations shall be submitted for review and approval by the Community Development Director or his or her designee, prior to any testing of the structure taking place.

2. Repairs after testing shall match the original adjacent existing building facade materials.

A115.13 Buildings with brick veneers, cornice work and/or parapets.

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A115.13.1 Buildings constructed prior to 1972. The owner of each building constructed prior to 1972 with a brick veneer shall, upon service of an order and within the time limits set forth in this chapter, cause an analysis to be made of the veneer by an engineer or architect licensed by the state to practice as such and have such veneer examined to determine if it is anchored to the building structure in a manner consistent with the anchorage requirements contained in this chapter.

1. The owners of buildings within the scope of this Subsection shall be served written orders in the manner set forth in Sections A115.3 informing them of the requirements of this Subsection.

2. Within twelve (12) months of the date of service of the order, the owner of a building within the scope of this Subsection shall obtain from the Building Official a building permit to construct the seismic retrofit improvements identified in a structural analysis and plans for structural alteration of the brick veneer to comply with this Subsection.

3. Within thirty (30) months of the date of service of the order, the owner of a building within the scope of this Subsection shall complete anchoring of the brick veneer to meet the anchoring requirements of this chapter.

In order to meet the deadline set forth above, owners of buildings within the scope of this Subsection must submit structural analyses and plans for structural alteration of the building, and/or applications to demolish their buildings at least 105 calendar days prior to the deadline to allow for the Building Official to review the analyses, plans, and/or applications to demolish and to find them to be in compliance with this Chapter.

A115.13.2 Buildings from which brick veneers, cornice work, and/or parapets were removed as a result of the December 22, 2003 earthquake. Each owner of a building from which brick veneers, cornice work and/or parapets were removed as a result of the December 22, 2003 earthquake shall replace said veneers, cornices, and/or parapets.

1. The owners of buildings within the scope of this Subsection shall be served written orders in the manner set forth in Sections A115.3 informing them of the requirement to replace said veneers, cornices, and/or parapets. Said order shall inform building owners that veneers, cornice work and/or parapets shall be replaced with materials providing the same architectural/historical features originally removed.

2. Within twelve (12) months of the date of service of the order, the owner of a building within the scope of this Subsection shall obtain from the Building Official a building permit to construct the seismic retrofit improvements identified in a structural analysis and plans for structural alteration of the brick veneer, cornice, and/or parapet to comply with this Subsection.

3. Within thirty (30) months of the date of service of the order, the owner of a building within the scope of this Subsection shall complete all replacement work.

In order to meet the deadline set forth above, owners of buildings within the scope of this Subsection must submit structural analyses and plans for structural alteration of the building and/or applications to demolish their buildings at least 105 calendar days prior to the deadline to allow for the Building Official to review the analyses, plans, and/or applications to demolish and to find them to be in compliance with this Chapter.

A115.13.3 Appeals. Appeals of orders specified in this Section A115.12 shall be handled in the manner set forth in Section A115.5.

A115.14 Report to City Council. Within thirty (30) days of the deadlines established in Sections A115.1 and A115.12, the Building Official shall make a written report to the City Council explaining the status of compliance for each building served notice as set forth in Section A115.3. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)
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City Council Agenda January 16, 2024
Title 17 ‐ BUILDINGS AND CONSTRUCTION
Chapter 17.20 SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS
El Paso de Robles, California, Code of Ordinances    Created: 2023‐03‐02 15:21:29 [EST] (Supp. No. 61)

Chapter 17.20 SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS

17.20.010 Applicability and purpose.

This article applies to the permitting of all small residential rooftop solar energy systems in the city. The purpose of this article is to create an expedited, streamlined solar permitting process that complies with the Solar Rights Act, as amended by AB 2188 (Chapter 521, Statutes 2014), to achieve timely and cost‐effective installations of small residential rooftop solar energy systems. This article encourages the use of small residential rooftop solar energy systems by removing unreasonable barriers, minimizing costs to property owners and the city, and expanding the ability of property owners to install small rooftop solar energy systems. This article allows the city to achieve these goals while protecting the public health and safety. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.20.020 Definitions.

The definitions set forth below shall be applicable to the provisions in this chapter:
"Director" means the city's community development director. "Electronic submittal" means the utilization of one or more of the following:

1. Email;

2. The internet;

3. Facsimile.
"Small residential rooftop solar energy system" means a solar energy system which meets all of the following:

1. Is no larger than ten kilowatts alternating current nameplate rating or thirty kilowatts thermal;

2. Conforms to all applicable state fire, structural, electrical, and other building codes as adopted or amended by the city, and all state and city health and safety standards;

3. Conforms to all applicable safety and performance standards established by the California Electrical Code, the Institute of Electrical and Electronics Engineers, and accredited testing laboratories such as Underwriters Laboratories and, where applicable, rules of the public utilities commission regarding safety and reliability;

4. Is installed on a single or duplex family dwelling;

5. The panel or module array does not exceed the maximum legal building height as defined by the city. "Solar energy system" has the meaning set forth in paragraph (1) and (2) of subdivision (1) of Section 801.5 of the Civil Code, as such section or subdivision may be amended, renumbered, or redesignated from time to time. "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:29 [EST]
(Supp. No. 61)

17.20.030 Small residential rooftop solar system requirements.

A. A solar energy system that qualifies as a small residential rooftop solar energy system, as defined in this article, shall be processed in accordance with the terms of this article.

B. A small residential rooftop solar energy system shall meet applicable health and safety standards and requirements imposed by the state and the city.

C. The director shall, prior to September 30, 2015, adopt an administrative, nondiscretionary expedited review process for small residential rooftop solar energy systems, which shall include standard plan(s) and checklist(s). The checklist(s) shall set forth all requirements with which small residential rooftop solar energy systems must comply with to be eligible for expedited review.

D. The small residential rooftop solar system permit process, standard plan(s), and checklist(s) shall substantially conform to recommendations for expedited permitting, including the checklist and standard plans contained in the most current version of the California Solar Permitting Guidebook adopted by the Governor's Office of Planning and Research.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.20.040 Applicant obligations.

Prior to submitting an application, the applicant shall:

1. Verify, to the applicant's reasonable satisfaction, through the use of standard engineering evaluation techniques that the support structure for the small residential rooftop solar energy system is stable and adequate to transfer all wind, seismic, and dead and live loads associated with the system to the building foundation; and

2. At the applicant's cost, verify to the applicant's reasonable satisfaction, using standard electrical inspection techniques that the existing electrical system including existing line, load, ground and bonding wiring as well as main panel and subpanel sizes are adequately sized, based on the existing electrical system's current use, to carry all new photovoltaic electrical loads. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.20.050 Electronic processing.

A. All documents required for the submission of an expedited small residential rooftop solar energy system application shall be made available on a publicly accessible city website.

B. Electronic submittal of the required permit application and documents by electronic means shall be made available to all small residential rooftop solar energy system permit applicants. The city's website shall specify the permitted method of electronic document submission.

C. An applicant's electronic signature shall be accepted on all forms, applications, and other documents in lieu of a wet signature.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:29 [EST]
(Supp. No. 61)

17.20.060 Application review.

A. An application that city staff determines satisfies the information requirements contained in the city's checklist(s) for expedited small residential rooftop solar system processing, including complete supporting documents, shall be deemed complete.

B. If an application is deemed incomplete, a written correction notice detailing all deficiencies in the application and any additional information or documentation required to be eligible for expedited permit issuance shall be sent to the applicant for resubmission.

C. After city staff deems an application complete, city staff shall review the application to determine whether the application meets local, state, and federal health and safety requirements.

D. Unless the director determines a use permit is warranted, city staff shall issue a building permit or other nondiscretionary permit within a reasonable period of time after receipt of a complete application that meets the requirements of the approved checklist, standard plan and this article.

E. The director may require an applicant to apply for a use permit if the director finds, based on substantial evidence, that the solar energy system could have a specific, adverse impact upon the public health and safety. Such decision may be appealed to the planning commission.

F. The city shall not condition approval of an application on the approval of an association, as defined in Section 4080 of the Civil Code.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.20.070 Use permit and development review.

A. If a use permit or development review is required, the director, planning commission or development review committee may deny an application for the use permit if the director, planning commission or development review committee makes written findings based upon substantive evidence in the record that the proposed installation would have a specific, adverse impact upon public health or safety and there is no feasible method to satisfactorily mitigate or avoid, as defined, the adverse impact. Such findings shall include the basis for the rejection of the potential feasible alternative for preventing the adverse impact. Such decision may be appealed to the city council.

B. Any condition imposed on an application shall be designed to mitigate the specific, adverse impact upon health and safety at the lowest possible cost.

C. "A feasible method to satisfactorily mitigate or avoid the specific, adverse impact" includes, but is not limited to, any cost‐effective method, condition, or mitigation imposed by the city on another similarly situated application in a prior successful application for a permit. The city shall use its best efforts to ensure that the selected method, condition, or mitigation does not significantly increase the cost of the system or decrease its efficiency or specified performance in excess of the following:

1. For Water Heater Systems or Solar Swimming Pool Heating Systems. An amount exceeding ten percent of the cost of the system, but in no case more than one thousand dollars, or decreasing the efficiency of the solar energy system by an amount exceeding ten percent, as originally specified and proposed.

2. For Photovoltaic Systems. An amount not to exceed one thousand dollars over the system cost as originally specified and proposed, or a decrease in system efficiency of an amount exceeding ten percent as originally specified and proposed.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:29 [EST]
(Supp. No. 61)

17.20.080 Inspections.

A. Only one inspection shall be required and performed by the building department for small residential rooftop solar energy systems eligible for expedited review.

B. The inspection shall be done in a timely manner.

C. If a small residential rooftop solar energy system fails inspection, a subsequent inspection is authorized but need not conform to the requirements of this article.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)
CHAPTER 17.25 ELECTRIC VEHICLE CHARGING STATIONS

17.25.010 Purpose.

The purpose of this chapter is to promote and encourage the use of electric vehicles by creating an expedited, streamlined permitting process for electric vehicle charging stations. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.25.020 Definitions.

A. "Electric vehicle charging station" or "charging station" means any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electrical Code, as it reads on the effective date of this chapter, and delivers electricity from a source outside an electric vehicle into a plug‐in electric vehicle.

B. "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.

C. "Electronic submittal" means the utilization of one or more of the following:

1. Electronic mail or email.

2. The internet.

3. Facsimile.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.25.030 Expedited permitting process.

Consistent with Government Code Section 65850.7, the building official shall implement an expedited, streamlined permitting process for electric vehicle charging stations, and adopt a checklist of all requirements with which electric vehicle charging stations shall comply with in order to be eligible for expedited review. The expedited, streamlined permitting process and checklist may refer to the recommendations contained in the most current version of the "Plug‐In Electric Vehicle Infrastructure Permitting Checklist" of the "Zero‐Emission Vehicles in California: Community Readiness Guidebook" as published by the Governor's Office of Planning and Research.

The city's adopted checklist shall be published on the city's website. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:29 [EST]
(Supp. No. 61)

17.25.040 Permit application processing.

A. Prior to submitting an application for processing, the applicant shall verify that the installation of an electric vehicle charging station will not have specific, adverse impact to public health and safety and building occupants. Verification by the applicant includes, but is not limited to: electrical system capacity and loads; electrical system wiring, bonding and overcurrent protection; building infrastructure affected by charging station equipment and associated conduits; areas of charging station equipment and vehicle parking.

B. A permit application that satisfies the information requirements in the city's adopted checklist shall be deemed complete and be promptly processed. Upon confirmation by the building official that the permit application and supporting documents meets the requirements of the city adopted checklist, and is consistent with all applicable laws and health and safety standards, the building official shall, consistent with Government Code Section 65850.7, approve the application and issue all necessary permits. Such approval does not authorize an applicant to energize or utilize the electric vehicle charging station until approval is granted by the city. If the building official determines that the permit application is incomplete, he or she shall issue a written correction notice to the applicant, detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance.

C. Consistent with Government Code Section 65850.7, the building official shall allow for electronic submittal of permit applications covered by this chapter and associated supporting documentation. In accepting such permit applications, the building official shall also accept electronic signatures on all forms, applications, and other documentation in lieu of a wet signature by any applicant. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.25.050 Technical review.

A. It is the intent of this chapter to encourage the installation of electric vehicle charging stations by removing obstacles to permitting for charging stations so long as the action does not supersede the building official's authority to address higher priority life‐safety situations. If the building official makes a finding based on substantial evidence that the electric vehicle charging station could have a specific adverse impact upon the public health or safety, as defined in this chapter, the city may require the applicant to apply for a use permit.

B. In the technical review of a charging station, consistent with Government Code Section 65850.7, the building official shall not condition the approval for any electric vehicle charging station permit on the approval of such a system by an association, as that term is defined by Civil Code Section 4080. (Ord. No. 1085 N.S., § 4, 11‐19‐2019)

17.25.060 Electric vehicle charging station installation requirements.

A. Electric vehicle charging station equipment shall meet the requirements of the California Electrical Code, the Society of Automotive Engineers, the National Electrical Manufacturers Association, and accredited testing laboratories such as Underwriters Laboratories, and rules of the public utilities commission or a municipal electric utility company regarding safety and reliability.

B. Installation of electric vehicle charging stations and associated wiring, bonding, disconnecting means and overcurrent protective devices shall meet the requirements of Article 625 and all applicable provisions of the California Electrical Code.

Attachment 2

City Council Agenda January 16, 2024
Created: 2023‐03‐02 15:21:29 [EST]
(Supp. No. 61)

C. Installation of electric vehicle charging stations shall be incorporated into the load calculations of all new or existing electrical services and shall meet the requirements of the California Electrical Code. Electric vehicle charging equipment shall be considered a continuous load.

D. Anchorage of either floor‐mounted or wall‐mounted electric vehicle charging stations shall meet the requirements of the California Building or Residential Code as applicable per occupancy, and the provisions of the manufacturer's installation instructions. Mounting of charging stations shall not adversely affect building elements.
(Ord. No. 1085 N.S., § 4, 11‐19‐2019)
Attachment 2

City Council Agenda January 16, 2024
City of El Paso de Robles, California

NOTICE OF PUBLIC HEARING AND SECOND READING OF A PROPOSED ORDINANCE AMENDING TITLE 17 OF THE EL PASO DE ROBLES MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2022 EDITION OF THE CALIFORNIA

BUILDING STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24), INCLUDING: THE 2022 CALIFORNIA ADMINISTRATIVE CODE; THE 2022 CALIFORNIA BUILDING CODE, INCLUDING CHAPTER 1; THE 2022 CALIFORNIA RESIDENTIAL CODE; THE 2022 CALIFORNIA ELECTRICAL CODE; THE 2022 CALIFORNIA MECHANICAL CODE; THE 2022 CALIFORNIA PLUMBING CODE; THE 2022 CALIFORNIA ENERGY CODE; THE 2022 CALIFORNIA HISTORICAL BUILDING CODE; THE 2022 CALIFORNIA FIRE CODE, INCLUDING CHAPTER 1 AND APPENDICES B AND D THERETO; THE 2022 CALIFORNIA EXISTING BUILDING CODE; THE 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE; THE REFERENCED STANDARDS CODE, 2022 EDITION; AND MAKING CERTAIN AMENDMENTS TO TITLE 17
PLEASE TAKE NOTICE that on December 5, 2023, the City Council approved first reading of the above-described ordinance and authorized the scheduling of a public hearing and second reading. PLEASE TAKE FURTHER NOTICE that the public hearing and second reading will be held by the Paso Robles City Council at 6:30 p.m. on January 16, 2024, or as soon thereafter as the matter may be heard, at the Paso Robles City Hall, Council Chambers, 1000 Spring Street, Paso Robles, California to consider adopting the ordinance, entitled:

AN ORDINANCE OF THE CITY OF EL PASO DE ROBLES,
CALIFORNIA, AMENDING TITLE 17 OF THE EL PASO DE ROBLES
MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2022 EDITION OF

THE CALIFORNIA BUILDING STANDARDS CODE (CALIFORNIA
CODE OF REGULATIONS, TITLE 24), INCLUDING: THE 2022
CALIFORNIA ADMINISTRATIVE CODE; THE 2022 CALIFORNIA
BUILDING CODE, INCLUDING CHAPTER 1; THE 2022 CALIFORNIA RESIDENTIAL CODE; THE 2022 CALIFORNIA ELECTRICAL CODE;
THE 2022 CALIFORNIA MECHANICAL CODE; THE 2022 CALIFORNIA PLUMBING CODE; THE 2022 CALIFORNIA ENERGY CODE; THE 2022 CALIFORNIA HISTORICAL BUILDING CODE; THE 2022 CALIFORNIA FIRE CODE, INCLUDING CHAPTER 1 AND APPENDICES B AND D
THERETO; THE 2022 CALIFORNIA EXISTING BUILDING CODE; THE 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE; THE
REFERENCED STANDARDS CODE, 2022 EDITION; AND MAKING
CERTAIN AMENDMENTS TO TITLE 17
The full text of the proposed ordinance and one copy of each of the above-referenced codes will be available for public inspection in the Office of the Paso Robles City Clerk at 1000 Spring Street, Paso Robles, California, for not less than fifteen days prior to said hearing date.

If you have any questions regarding this application, please call Charlie Moloney, Building Official or Devon Kuhnle, Development Services Manager at (805) 237-3850.

Dated: December 29, 2023
____________________________________
Devon Kuhnle
Attachment 3

City Council Agenda January 16, 2024
Development Services Manager
Attachment 3

City Council Agenda January 16, 2024
City of El Paso de Robles, California

NOTICE OF PUBLIC HEARING AND SECOND READING OF A PROPOSED ORDINANCE AMENDING TITLE 17 OF THE EL PASO DE ROBLES MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2022 EDITION OF THE CALIFORNIA

BUILDING STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24), INCLUDING: THE 2022 CALIFORNIA ADMINISTRATIVE CODE; THE 2022 CALIFORNIA BUILDING CODE, INCLUDING CHAPTER 1; THE 2022 CALIFORNIA RESIDENTIAL CODE; THE 2022 CALIFORNIA ELECTRICAL CODE; THE 2022 CALIFORNIA MECHANICAL CODE; THE 2022 CALIFORNIA PLUMBING CODE; THE 2022 CALIFORNIA ENERGY CODE; THE 2022 CALIFORNIA HISTORICAL BUILDING CODE; THE 2022 CALIFORNIA FIRE CODE, INCLUDING CHAPTER 1 AND APPENDICES B AND D THERETO; THE 2022 CALIFORNIA EXISTING BUILDING CODE; THE 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE; THE REFERENCED STANDARDS CODE, 2022 EDITION; AND MAKING CERTAIN AMENDMENTS TO TITLE 17
PLEASE TAKE NOTICE that on December 5, 2023, the City Council approved first reading of the above-described ordinance and authorized the scheduling of a public hearing and second reading. PLEASE TAKE FURTHER NOTICE that the public hearing and second reading will be held by the Paso Robles City Council at 6:30 p.m. on January 16, 2024, or as soon thereafter as the matter may be heard, at the Paso Robles City Hall, Council Chambers, 1000 Spring Street, Paso Robles, California to consider adopting the ordinance, entitled:

AN ORDINANCE OF THE CITY OF EL PASO DE ROBLES,
CALIFORNIA, AMENDING TITLE 17 OF THE EL PASO DE ROBLES
MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2022 EDITION OF

THE CALIFORNIA BUILDING STANDARDS CODE (CALIFORNIA
CODE OF REGULATIONS, TITLE 24), INCLUDING: THE 2022
CALIFORNIA ADMINISTRATIVE CODE; THE 2022 CALIFORNIA
BUILDING CODE, INCLUDING CHAPTER 1; THE 2022 CALIFORNIA RESIDENTIAL CODE; THE 2022 CALIFORNIA ELECTRICAL CODE;
THE 2022 CALIFORNIA MECHANICAL CODE; THE 2022 CALIFORNIA PLUMBING CODE; THE 2022 CALIFORNIA ENERGY CODE; THE 2022 CALIFORNIA HISTORICAL BUILDING CODE; THE 2022 CALIFORNIA FIRE CODE, INCLUDING CHAPTER 1 AND APPENDICES B AND D
THERETO; THE 2022 CALIFORNIA EXISTING BUILDING CODE; THE 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE; THE
REFERENCED STANDARDS CODE, 2022 EDITION; AND MAKING
CERTAIN AMENDMENTS TO TITLE 17
The full text of the proposed ordinance and one copy of each of the above-referenced codes will be available for public inspection in the Office of the Paso Robles City Clerk at 1000 Spring Street, Paso Robles, California, for not less than fifteen days prior to said hearing date.

If you have any questions regarding this application, please call Charlie Moloney, Building Official or Devon Kuhnle, Development Services Manager at (805) 237-3850.

Dated: January 5, 2024
____________________________________
Devon Kuhnle
Attachment 4

City Council Agenda January 16, 2024

Development Services Manager
Attachment 4

City Council Agenda January 16, 2024
Council Agenda Report
Groundwater Sustainability Agenda Report
From: Christopher Alakel, Utilities Director
Subject: Approval of Amendment No. 2 to the “Memorandum of Agreement Regarding Preparation of a Groundwater Sustainability Plan for the Paso Robles Groundwater Basin” allowing the County of San Luis Obispo to Serve as a Contracting Agent CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Date: January 16, 2024
Facts

1. In 2014, the California State Legislature passed, and the Governor signed into law, the Sustainable Groundwater Management Act (SGMA) which required local management of groundwater resources in California through the formation of Groundwater Sustainability Agencies (GSAs) and through preparation and implementation of Groundwater Sustainability Plans (GSPs).

2. The City of Paso Robles and four other local agencies (County of San Luis Obispo, the Shandon-San Juan Water District, Estrella-El Pomar-Creston Water District, and the San Miguel Community Services District) within the Paso Groundwater Subbasin (Basin), voted to form a GSA within their respective jurisdiction, such that the service areas of the GSAs collectively cover the entire Basin. These agencies are referred to as the “Paso Basin GSAs.”

3. Consistent with the options identified in Water Code Section 10727, the Paso Basin GSAs entered into a Memorandum of Agreement (MOA) for the purpose of preparing a single GSP for the Basin and establishing the Paso Basin Cooperative Committee (PBCC) to conduct activities related to GSP development and SGMA implementation.

4. On June 21, 2022, the Paso Robles GSA Board adopted a revised Groundwater Sustainability Plan that was submitted to DWR on July 19, 2022 to comply with SGMA requirements. The GSP includes management actions, projects, and activities to achieve sustainable use of groundwater.

5. The MOA anticipates the PBCC will periodically retain the services of consultants for conducting GSPrelated activities and Section 6.2 identifies the City of Paso Robles as the sole contracting agent on behalf of the PBCC.

6. To provide flexibility for contracting with consultants and lessen administrative burden on City staff, PBCC staff have proposed amending the MOA to allow the County of San Luis Obispo to also act as a contracting agent, along with the City of Paso Robles, on behalf of the PBCC.

7. The MOA requires unanimous written consent by all Parties to the MOA. Approval from a Party is valid only after the Party’s governing body approves the amendment in a public meeting.

Options

1. Take no action;

City Council Agenda January 16, 2024

2. Approve Amendment No. 2 to the “Memorandum of Agreement Regarding Preparation of a Groundwater Sustainability Plan for the Paso Robles Groundwater Basin” to allow the County of San Luis Obispo to serve as a contracting agent on behalf of the PBCC, or;

3. Provide alternative direction to staff.

Analysis and Conclusions
With the approval of the Paso Robles Basin GSP, the GSAs are now focused on implementation of the projects and management actions that are identified in the GSP. Implementation measures include management actions, projects, and activities, such as bringing supplemental water into the Basin, to reduce groundwater pumping in the basin and achieve sustainable use. The implementation measures and activities conducted under the GSP require the services of consultants. Currently, the MOA allows only the City of Paso Robles to serve as contracting agent on behalf of the PBCC.

Amendment 2 to the MOA is being proposed to allow the County of San Luis Obispo to also act as a contracting agent. This change will provide greater flexibility in contracting for consultant services, the PBCC will benefit from County resources and staff for contract administration and will reduce overall demand on City staff resources for contract administration on behalf of the PBCC.

Each individual GSA has been requested to consider formal approval of the proposed Amendment 2 (Attachment 2) prior to an upcoming PBCC Board in early 2024. 1. The MOA requires unanimous written consent by all Parties to the MOA. Approval from a Party is valid only after the Party’s governing body approves the amendment in a public meeting. To effectuate this approval the City Council and Paso Robles GSA are jointly considering this action.

Fiscal Impact
None
CEQA
The Paso Robles GSA finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Recommendation (Option 2)
Acting jointly as the City Council and the Paso Robles Groundwater Sustainability Agency Board, approve and authorize the City Manager on behalf of the City of Paso Robles and the Paso Robles GSA to sign Amendment No. 2 to the “Memorandum of Agreement Regarding Preparation of a Groundwater Sustainability Plan for the Paso Robles Groundwater Basin” to allow the County of San Luis Obispo to serve as an additional contracting agent on behalf of the PBCC.

Attachments

1. Resolution 24-XXX - Approval of Amendment No. 2 to the “Memorandum of Agreement Regarding Preparation of a Groundwater Sustainability Plan for the Paso Robles Groundwater Basin”

2. Amendment No. 2 to the Memorandum of Agreement Regarding Preparation of a Groundwater Sustainability Plan for the Paso Robles Groundwater Basin

City Council Agenda January 16, 2024
Attachment 1
RESOLUTION 24-XXX

JOINT RESOLUTION OF THE CITY OF PASO ROBLES GROUNDWATER SUSTAINABILITY AGENCY (GSA) AND THE CITY OF EL PASO DE ROBLES APPROVING AMENDMENT NO 2 TO THE PASO ROBLES BASIN

MEMORANDUM OF AGREEMENT (MOA)
WHEREAS, In 2014, the California State Legislature passed and the Governor signed into law the Sustainable Groundwater Management Act (SGMA) which required local management of groundwater resources in California through the formation of Groundwater Sustainability Agencies (GSAs) and through preparation and implementation of Groundwater Sustainability Plans (GSPs); and WHEREAS, The City of Paso Robles and four other local agencies (County of San Luis Obispo, the Shandon-San Juan Water District, Estrella-El Pomar-Creston Water District, and the San Miguel Community Services District) within the Paso Groundwater Subbasin (Basin), voted to form a GSA within their respective jurisdiction, such that the service areas of the GSAs collectively cover the entire Basin; and
WHEREAS, Consistent with the options identified in Water Code Section 10727, the Paso Basin GSAs entered into the MOA for the purpose of preparing a single GSP for the Basin and establishing the Paso Basin Cooperative Committee (PBCC) to conduct activities related to GSP development and SGMA implementation; and
WHEREAS, On June 21, 2022, the Paso Robles GSA Board adopted a revised Groundwater Sustainability Plan that was submitted to DWR on July 19, 2022 to comply with SGMA requirements.

The GSP includes management actions, projects and activities to achieve sustainable use of groundwater; and
WHEREAS, The MOA anticipates the PBCC will retain the services of consultants for conducting GSPrelated activities and Section 6.2 identifies the City of Paso Robles as the contracting agent on behalf of the PBCC; and
WHEREAS, To provide flexibility for contracting with consultants and lessen administrative burden on City staff, PBCC staff have proposed amending the MOA to allow the County of San Luis Obispo to also act as a contracting agent, along with the City of Paso Robles, on behalf of the PBCC; and WHERES, The MOA requires unanimous written consent by all Parties to amendments to the MOA .

Approval from a Party is valid only after the Party’s governing body approves the amendment in a public meeting.

NOW, THEREFORE, THE PASO ROBLES GROUNDWATER SUSTAINABILITY AGENCY AND THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. All of the above recitals are true and correct and incorporated herein by reference.

Section 2. The GSA finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060,

City Council Agenda January 16, 2024
Attachment 1
subd. (c)(2)-(3), 15378, because it can be seen with certainty the activity will not result in a physical change in the environment.

Section 3. The City of Paso Robles GSA Board and City Council hereby approve and authorizes the City Manager to sign Amendment No. 2 to the MOA.

Section 4. This Resolution shall take effect on the date it is approved by the City Council and the Paso Robles GSA Board.

APPROVED this 16st day of January, 2024, by the following vote:

AYES:

NOES:

John R. Hamon, Jr., Mayor
ATTEST:

Melissa Boyer, City Clerk

City Council Agenda January 16, 2024
Attachment 2

AMENDMENT NO. 2

TO MEMORANDUM OF AGREEMENT REGARDING

PREPARATION OF A GROUNDWATER SUSTAINABILITY PLAN

FOR THE PASO ROBLES GROUNDWATER BASIN
This Amendment No. 2 to Memorandum of Agreement regarding Preparation of a Groundwater Sustainability Plan for the Paso Robles Groundwater Basin (“Amendment No. 2”) is entered into by and between the City of El Paso de Robles (“City”), the San Miguel Community Services District (“SMCSD”), the County of San Luis Obispo (“County”), the Shandon-San Juan Water District (“SSJWD”) and the Estrella-El PomarCreston Water District (“EPCWD”) (each a “Party” and collectively, “Parties”).

WHEREAS, on or about September 20, 2017, City, SMCSD, County, SSJWD and the Heritage Ranch Community Services District (“HRCSD”) entered into a Memorandum of Agreement Regarding Preparation of a Groundwater Sustainability Plan for the Paso Robles Groundwater Basin (“MOA”) for purposes of establishing a framework for preparing a single groundwater sustainability plan for the Paso Robles Area Subbasin (“GSP”) and for continued cooperation among the Parties; and WHEREAS, HRCSD provided written notice of its withdrawal from the MOA pursuant to Section 9.1 on or around January 18, 2019, and its withdrawal became effective shortly thereafter; and
WHEREAS, on or about March 3, 2020, City, SMCSD, County and SSJWD entered into Amendment No. 1 to the MOA (“Amendment No. 1”) expanding the purpose of the MOA to include serving as the basis for continued cooperation among the Parties during the period between adoption of the GSP by each Party and development of a long-term governance structure for GSP implementation and deleting the provision stating that the MOA would automatically terminate upon the Department of Water Resources’ (“DWR”) approval of the GSP (a copy of Amendment No. 1 is attached hereto as Attachment 1 and incorporated herein by this reference); and WHEREAS, on June 6, 2023, the County Board of Supervisors adopted a resolution accepting and approving the Addition of Party to Memorandum of Agreement regarding Preparation of a Groundwater Sustainability Plan for the Paso Robles Groundwater Basin signed by EPCWD; and
WHEREAS, subsequent to entering into the MOA, the County created a Groundwater Sustainability Department, and its Department head has taken on a leadership role with respect to implementation of the MOA by e.g. preparing Paso Basin Cooperative Committee (“Cooperative Committee”) meeting agendas, applying for and administering grant funding and engaging consultants for preparation of the annual

City Council Agenda January 16, 2024
Attachment 2

reports notwithstanding the terms of the MOA, including, without limitation, Section 6 pursuant to which the City agrees to act as the contracting agent on behalf of the Cooperative Committee; and
WHEREAS, on or about June 20, 2023, DWR approved the GSP developed under the terms of the MOA; and
WHEREAS, given that long-term governance options for the Basin are still being explored and will likely be informed by recent Cooperative Committee initiatives related to implementation of the GSP and for which consultants will likely be retained, the Parties would like to amend the MOA to clarify that the County may also serve as the contracting agent consistent with the terms and conditions set forth in Section 6 of the MOA.

NOW, THEREORE, the Parties agree with the above recitals, and hereby further agree as follows:

1. Section 6.7 is hereby added to the MOA and shall hereafter be and read as follows:

Notwithstanding the foregoing, the County may also act as the contracting agent on behalf of the Cooperative Committee with respect to the retention of any and all consultants subject to approval by the Cooperative Committee. If the County acts as the contracting agent, the same provisions applicable to the City under this Section 6 shall apply to the County excepting that the County shall follow its own procurement policies in the engagement of such consultant(s) with inclusion of the Parties and Cooperative Committee in the selection of any consultant as set forth in Section 6.3 above. In addition, notwithstanding Section 5.3, the Parties agree that the County shall calculate each Party’s payment obligation based on the following percentages: City –

15.2%; SMCSD – 3.0%; SSJWD – 20.2%; County – 32.3% and EPCWD – 29.3%; and provided that each Party has approved a budget that includes such consultant costs or its share of such consultant costs, each Party shall remit payment to the County within thirty (30) days upon receipt of an invoice from the County that reflects the above percentages.

2. Except as expressly modified by this Amendment No. 2, all terms and provisions of the MOA, as amended by Amendment No. 1, shall remain in full force and effect.

3. This Amendment No. 2 shall be effective as of the date that it has been signed by all Parties.

City Council Agenda January 16, 2024
Attachment 2

IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 2 on the dates shown below.

CITY OF EL PASO DE ROBLES SHANDON SAN JUAN WATER

DISTRICT
By: _______________________ By: _______________________ Its: _______________________ Its: _______________________ Date: _____________________ Date: _____________________

APPROVED AS TO LEGAL APPROVED AS TO LEGAL
FORM AND EFFECT: FORM AND EFFECT:

By: _______________________ By: _______________________ Its: _______________________ Its: _______________________ Date: _____________________ Date: _____________________

COUNTY OF SAN LUIS OBISPO SAN MIGUEL COMMUNITY

SERVICES DISTRICT
By: _______________________ By: _______________________ Its: _______________________ Its: _______________________ Date: _____________________ Date: ______________________

APPROVED AS TO LEGAL APPROVED AS TO LEGAL
FORM AND EFFECT: FORM AND EFFECT:

By: _______________________ By: _______________________ Its: _______________________ Its: _______________________ Date: _____________________ Date: _____________________

City Council Agenda January 16, 2024
Attachment 2

ESTRELLA-EL POMAR-CRESTON

WATER DISTRICT
By: _______________________
Its: _______________________
Date: _____________________

APPROVED AS TO LEGAL

FORM AND EFFECT
By: _______________________
Its: _______________________
Date: _____________________

City Council Agenda January 16, 2024
Attachment 2

ATTACHMENT 1
AMENDMENT NO. 1

City Council Agenda January 16, 2024
Council Agenda Report
From: Angelica Fortin, Community Services Director
Subject: Fiscal Year 2023-24 First Quarter Report: El Camino Homeless Organization (ECHO) Memorandum of Understanding
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Date: January 16, 2024
Facts

1. On February 16, 2022, the City received a request from ECHO, 1134 Black Oak Drive, for a one-time grant of $444,000 “to cover the staffing costs that are not paid for by other funders for Fiscal Year (FY) 2022-23.”

2. On March 15, 2022, City Council considered ECHO’s funding request and directed the formation of an ad hoc committee to review the request and to make recommendations to modify ECHO’s existing MOU with the City.

3. Throughout the month of April 2022, then Councilmember, and now Mayor, John Hamon and Councilmember Steve Gregory, participated in three public ad hoc committee meetings to review ECHO’s funding request.

4. On May 17, 2022, the ECHO Ad Hoc Committee reported its findings to City Council; Council directed staff to incorporate the findings into a revised Memorandum of Understanding (MOU) that would fund ECHO a total of $444,000 over the City’s two-year budget cycle for FY 2022-2023 and FY 2023- 2024.

5. On August 16, 2022, City Council approved the revised MOU with ECHO which required ECHO to form a Community Stakeholder Committee (CSC) and to provide quarterly accounting and statistical reports to the City prior to the funds being issued. Payments will be made on a quarterly basis, not to exceed $222,000 per fiscal year or $444,000 in total in FY 2022-23 and FY 2023-24.

6. The City Council has received four quarterly reports for FY 22-23 and approved the disbursement of four quarterly payments to date.

7. On July 18, 2023, City Council directed staff to re-convene the ECHO Ad Hoc committee to reconsider ECHO’s funding request in light of a change in service model. The committee met on August 1, 2023 and October 10, 2023.

8. In November 2023, ECHO completed its FY 23-24 first quarter under the revised MOU.

Options

1. Take no action; or

2. Receive and file ECHO’s FY 23-24 first quarter report and direct staff to disburse payment in the amount of $55,500; approve the first amendment to the ECHO supplemental MOU; and disband the temporary ECHO Ad Hoc Committee; or

City Council Agenda January 16, 2024

3. Provide alternative direction to staff.

Analysis and Conclusions
In accordance with the August 16, 2022, MOU between ECHO and the City, ECHO completed its FY 23-24 first quarter and has provided the City with the updates, data and financial reports required in the agreement. This has been provided in the form of presentation slides, a profit and loss statement, stakeholder meeting minutes, and submission of a phone log that details activity taking place between September 2023 and November 2023. Using this information, the statuses of the requirements outlined in item 3 of the MOU are summarized in the following table:

Obligation as Outlined in MOU FY 23-24 First Quarter Status Provide not less than 50 temporary shelter beds
for the homeless population, as well as case
management services and life-skill classes.
45 90-Day Program Beds; 5 Nightly Shelter Beds.

Life skills classes incorporated into case
management.

Attachment 1, Page 3, 8, 9
Establish a pilot program, to run for the duration
of this MOU, to mitigate the departure impacts
and potential negative activities of guests from
the ECHO Paso Robles facility so as not to
overwhelm neighboring businesses.

Good Neighbor Program with weekly
neighborhood trash pickups. Incorporated
messaging into case management, dinner service
and nightly guest visits.

Attachment 1, Page 10, 18
Offer programs at the Paso Robles facility at least
4-hours per day Monday through Friday, during
daytime hours, to engage clients in productive
activities that support the facility and encourage
positive client behavior and neighbor
interactions.

Weekly, bi-weekly, and monthly activities
offered. Weekly neighborhood trash pickups.

Daytime programs available 8-5 pm.

Attachment 1, Page 8, 9, 18
Provide detailed quarterly financial and expense
reports to the City for the Paso Robles facility.

Received.

Attachment 2
Provide quarterly operations reports, including
but not limited to the number of clients receiving
meals, nightly shelter, laundry and shower
services, direct aid expenses, all professional
services such as mental health referrals, case
management services, permanent housing
placement, and number of unsheltered
homeless.

Laundry service Monday and Tuesday: 9 am to 5
pm
Attachment 1, Page 3, 4, 6
Attachment 2
Form a Community Stakeholder Committee (CSC)
to include local business owners, Paso Robles
Police Department staff, Paso Robles Emergency
Services staff, ECHO staff, and City Council
liaisons. Meet quarterly.

City Council Liaisons: Mayor John Hamon and
Councilman Steve Gregory.

Attachment 1, Page 10, 13-16
Make available to stakeholders a 24-hour
telephone line for reporting of urgent issues that
may arise between quarterly meetings. Calls to
said line shall be responded to within sixty (60)
minutes. All calls are to be logged as to issue and
Phone Line Established: Call log reflected no calls
received.

Attachment 1, Page 17

City Council Agenda January 16, 2024
resolution and logs shall be included in quarterly
reports.

Communicate with clients daily about proper
community behavior; specifically addressing
potential negative behaviors impacting
neighboring businesses.

Incorporated into case management, dinner
service and nightly guest visits.

Document continued efforts to increase the
frequency of visits and number of onsite mental
health counselors. Progress in this area shall be
included in quarterly reports to the City.

In progress. Actively working with partner
agencies to offer additional opportunities.

Maintain its agreement with HASLO for
ownership and operation of temporary housing.

Agreement in place and in good standing.

Subject to all applicable laws and consistent with
the requirements for funding sources used for
development and operations of the Project,
ECHO shall give a preference in the occupancy of
the temporary units in the Project to eligible
households who live or work in the City of Paso
Robles, to the extent allowed by law.

Approximately 85% of occupants live or work in
Paso Robles.

ECHO shall seek all relevant grants and funding
opportunities in support of ECHO Paso Robles,
documenting these efforts and all funding
streams in quarterly reports to the City.

Grant information included in financial report.

Attachment 2
ECHO’s financial report provides expenditures and revenue streams for the ECHO Paso Robles location.

Program expenses include direct aid which consists of costs for items that are provided directly to clients such as clothing in preparation for interviews, shoes or sleeping bags. Expenses for client gas and bus tickets were detailed in a separate line item. Revenue streams include funds received through fundraising events, community donations, and grants. During this quarter, ECHO reported a budget deficit totaling $96,286.62. This is due to the reimbursable nature of their funding streams which causes their budget to appear as having a surplus or deficit throughout the year.

During the third quarter of FY 22-23, ECHO began transitioning the Paso Robles facility to a 90-day shelter program, similar to the service model at the ECHO Atascadero location, with 45 of the 50 shelter beds available at the Paso Robles location assigned to the 90-day program. Because the transition to an exclusively 90-day program considerably changes the shelter options within the North County and has the potential to impact how the City’s Community Action Team can engage with and compel homeless individuals to seek nightly shelter services, City Council reconvened the ECHO Ad Hoc Committee to discuss the matter. The Ad Hoc Committee, led by Mayor John Hamon and Councilman Steve Gregory, met on August 1st and October 10th to make recommendations for clarifications to the MOU.

During the ECHO Ad Hoc Committee meetings, the committee discussed ECHO’s current program and emergency bed offerings as well as the terms “temporary shelter beds” and “emergency beds” which were used in the MOU and supplemental MOU. It was determined that clarification differentiating between nightly lottery program beds and 90-day temporary shelter beds needed to be provided in the agreement. Acknowledging the benefits of the 90-day program which has been successful in providing a pathway towards permanent housing, and the constraints of minimizing night by night shelter options to

City Council Agenda January 16, 2024
the Community Action Team, ECHO and City staff came to a consensus. The resulting recommendations are presented in the First Amendment to the ECHO Supplemental MOU and summarized here:
 ECHO will maintain 5 nightly lottery beds and 45 90-day temporary shelter program beds.  ECHO will provide 1 nightly single occupancy crisis room available exclusively for placement by the Paso Robles Police Department or Paso Robles Emergency Services (Fire Department).  Placement must be made by midnight and individuals must meet behavior standards.  The placement of couples or families is not guaranteed but shall be contingent upon what is required of ECHO by its insurance as well as the availability of additional ECHO staff, if applicable.

In addition, due to low attendance, it was recommended that ECHO reduce its quarterly stakeholder meetings to take place only twice a year. ECHO will instead provide surrounding stakeholders with a monthly newsletter to report on operations, provide statistical information, discuss community concerns and strategies for the future of ECHO and address homelessness in Paso Robles. That monthly newsletter must include, in a conspicuous place, ECHO contact information for stakeholders to report concerns.

Fiscal Impact
City Council approved funding for this disbursement on August 16, 2022 contingent upon ECHO meeting the requirements of the revised MOU. There are no additional impacts associated with approving the first amendment to the ECHO MOU and directing staff to disburse the FY 23-24 first quarter payment.

CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Recommendation (Option 2)
It is recommended that the City Council receive and file ECHO’s FY 23-24 first quarter report and direct staff to disburse payment in the amount of $55,500; approve the first amendment to the ECHO Supplemental MOU; and disband the temporary ECHO AD Hoc Committee.

Attachments

1. ECHO Fourth Quarter Report Presentation

2. ECHO Fourth Quarter Financial Report

3. Supplemental MOU- City of Paso Robles and El Camino Homeless Organization

4. ECHO Ad Hoc Committee Meeting Minutes

5. First Amendment SMOU-City of Paso Robles and El Camino Homeless Organization

City Council Agenda January 16, 2024

EL CAMINO HOMELESS ORGANIZATION
Paso Robles Campus, Quarterly Report
Quarter 4, September - November 2023
Presented By:

Austin Solheim, Director of
Operations and Development
Empowering people in San Luis Obispo County to make
positive change by providing food, shelter, and supportive services.

Attachment 1

City Council Agenda January 16, 2024
City of Paso Robles Funding
100% of the funding that
ECHO receives from the City
of Paso Robles goes directly
towards supporting staffing
of our Paso Robles Campus.

The funding is instrumental
in providing the services
that help those facing
homelessness transform
their lives and get back into
housing.
25%
75%
City of Paso Funds
Allocated for Staffing
The Funding Provided by the City of Paso Robles
Covers 25% of the staffing costs associated directly
with the ECHO Paso Robles Campus
Attachment 1

City Council Agenda January 16, 2024
Quarterly Shelter Program Data
0 100
200
300
400
500
600
700
800
900
1000
Total Shelter Stays Individuals That Did Not
Receive Room
Unduplicated Nightly Shelter
Stays
September October November Quarterly Totals
Total Night by Night
Shelter Stays 205 302 356 863
Individuals That Did Not
Receive a Room 85 107 188 380
Unduplicated Nightly
Shelter Stays 115 101 88 178
(Unduplicated through
Quarter)
Number of 90 Day
Emergency Shelter Beds 45 45 45 45
Number of Night by Night
Shelter Beds Maintained 5 5 5 5
Total Shelter Stays (90
Day and Night by Night) 1,500 1,550 1,500 4,550
Attachment 1

City Council Agenda January 16, 2024
September October November Quarterly Totals
# People Housed 11 13 17 41
# People Found
Employment 3 9 10 16
Quarterly Documented Success
These Numbers reflect success from only the
ECHO Paso Robles Campus
In 2023 through both ECHO campuses 200 Individuals and Families with children were housed. Over 90% of those individuals remain housed in our community
Attachment 1

City Council Agenda January 16, 2024
ECHO Outreach Data
ECHO was asked to collect
data on how many of the
individuals being served at
our Paso Campus have
stayed in an encampment in
the Salinas River Bed.

In the month of September
we collected the following:

71.3% of clients utilizing our
services have stayed in an
encampment in the Salinas
River Bed.

71.3%

28.7%
Percentage of Clients Served
That Have Stayed in an Encampment
Yes Encampment
No Encampment
Attachment 1

City Council Agenda January 16, 2024
September October November Quarterly Totals
Dinners Served 2,443 2,445 2,568 7,456
Showers Provided 237 227 304 768
Food Bags Given 250 250 250 750
Referrals to Mental
Health 7 6 11 24
Referrals to Drug/Alcohol 3 3 5 13
Referrals to Other
Resources 3 2 0 5
Laundry Service On-site 140 140 140 420
Additional ECHO Program and Referral Data
Attachment 1

City Council Agenda January 16, 2024
20 Additional Emergency Shelter Beds
at ECHO Paso Robles
On October 31st 2023 ECHO’s executive team presented a financial ask to the SLO County Board of Supervisors to support the opening of 20 additional 90 Day Emergency Shelter Beds at the Paso Robles Campus.

The Board of Supervisors voted 5-0 in support of these additional services.

Staff was hired and trained and the 20 additional beds began opening in December of 2023.

This brings the total number of Emergency Shelter Beds at the Paso Robles location to 70 total emergency shelter beds. 65 dedicated to the 90 Day Emergency Shelter Program and 5 dedicated to the Night by Night Emergency Shelter Program.

Attachment 1

City Council Agenda January 16, 2024
Additional
Programs and
Services
Attachment 1

City Council Agenda January 16, 2024
Additional Services
Programs and Services Provided
ECHO Paso Robles was excited to add new programs this
quarter.

Paso Robles City Library has been working with our team to provide support for families and individuals experiencing homelessness in our community.

We love to provide a mix of programs that are focused in education, workforce development, resource and well being.

One program was a partnership with Trader Joes to provide a flower arrangement class for our residents.

W e e kly/ Bi W e e kly Mo n t h ly/ As Ne e d e d
• Cal FRESH
assistanceDepartment of
Social Services
• Covid 19, Influenza
vaccine clinics
• Clean Slate
Program
• Free Cell Phone Service
• Onsite mental health
evaluations- TMHA
• Haircuts
• Substance Abuse
Education- SLO Bangers
• Doctor
Evaluation &
Referrals
• Arts and Crafts
• Story and
Game times
Attachment 1

City Council Agenda January 16, 2024
ECHO’s Good Neighbor program has been in full effect, with Residents of the 90-Day Program, working with staff weekly to clean up trash in the Black Oak neighborhood. We have even recently adopted the street.

We held our Neighborhood Stakeholder's Meeting on Thursday October 26th.

We had representation from city council, police. No business partners from the Black Oak corridor were in attendance. We continue to collaborate and support our partners from our neighborhood to find mutual solutions.

We received no calls on our 24 hour line, however our team went out and engaged with the local business owners and individuals experiencing homelessness to assist in outreach efforts and address their concerns.

Neighborhood Collaborations
Attachment 1

City Council Agenda January 16, 2024
Success Stories
Maria
In November 2022, facing the aftermath of a tragic personal situation, Maria and her son found themselves without a home. With rent beyond reach on their fixed income, they sought refuge in their vehicle, navigating the challenges of homelessness.

Entering ECHO, Maria and her son found warmth, shelter, and stability marking the beginning of a transformative journey.

Maria, determined to rebuild, started a case plan with her dedicated Case Manager. Among the goals: seeking
employment.

The journey wasn't without hurdles. Having been a stay-athome mom for over two decades, Maria faced the challenge of re-entering the workforce. But with the guidance of her Case Manager, she built a resume that showcased her
strengths and experiences.

The turning point came just two weeks into her job search.

The Sports Club recognized Maria's potential and were not only willing to accommodate her schedule but also understood the unique demands of being a single mom, balancing work with school drop-offs and pickups.

As if that wasn't impressive enough, Maria was selected as the Employee of the Month!
Attachment 1

City Council Agenda January 16, 2024
Success Stories
Nick
Before joining the ECHO community, Nick
faced the challenges of living in parking lots
and sleeping in his car. His path to stable
housing wasn't easy, but with resilience and
support, he triumphed over adversity.

While still working full time but knowing the
need for change, a caring coworker
suggested ECHO as a potential lifeline.

Considering its convenient location to work
and transportation, Nick decided to give it a
try.

Upon arriving at ECHO, Nick found not just
a shelter but a supportive community that
understood his journey. He expressed
gratitude for the ability to focus on himself
while at ECHO, highlighting the
transformative power of a caring
environment.

Today Nick has a place of his own to call
home.

Attachment 1

City Council Agenda January 16, 2024
ECHO Quarterly Neighborhood Stakeholder Meeting
Black Oak Drive Corridor
Date: 10.27.23
Time: 2:00pm-2:30pm
Location: 1134 Black Oak Drive
Those in Attendance: Terry Afana, Maeghan Smallwood, Josh Lewis, Taylor Worsham, Eric Lashley, Wendy Lewis, Mimi Rodriguez, Stephanie Potter
Meeting Objective - Austin: The objective of this meeting is to gather neighborhood stakeholders, city officials, and representatives from the local homeless shelter to collaboratively problem-solve issues that the shelter and the community may be facing. We aim to foster open communication and find mutually beneficial solutions to address concerns and ensure a harmonious neighborhood environment.

Welcome and Introductions
● Round of introductions: Each participant briefly introduces themselves, their role, and their affiliation with the community or homeless shelter.

Overview of ECHO Homeless Shelter - Austin:
- Brief History
- Services offered:
- Emergency shelter beds, Night by Night and 90-Day
- Nightly Meal Program -Currently serving approximately 80 individuals on average - Community Shower Program
- Programs - Stephanie: Resume Building One on One workshop, Parenting Class through Parent Connections in SLO county , Financial Literacy Class - How to Understand your Credit Report, Haircuts! Free haircuts last week for any residents who need them, The Center for Health and Prevention Program, People’s Justice Project/Clean Slate Program
Attachment 1

City Council Agenda January 16, 2024
-
Our Current Numbers
- We currently have 5 beds available for the emergency Night by Night program. - We have 45 beds filled in our 90 Day Emergency Shelter Beds - We have Successfully Housed 152 individuals and families this year alone - In just this month we have had 12 move outs from the Paso Robles site and 20 from both sites
▪ Total: 152
❖ Questions/Comments:

What can be done about the overflowing trash can on the corner? (Asked by: Eric Lashzey, Answered by: Austin Solheim)
That is where the bag collection is located. We empty that trash can out and include the bags in the collection of the adopt of a street initiative.

Speaking of the corner across the way - We are getting a lot of calls and complaints. It would help us if you could encourage no lingering and cleaning up after themselves. The biggest input from restaurants has been the trash that piles up. (Asked by: Terry Afana, Answered by: Austin Solheim)
We do offer a pilot day program and the shower program. We open it up at 10am, anyone can come on site and hang out here on our campus. That is an option for your team, you can definitely let them know that they are welcome to come hang out at ECHO. Our shelter manager does go out and encourages them to come over and access our services.

That crisis bed is still being discussed in a lot of arenas - To have that as an option beyond the lottery system. Do we have a timeframe for that?
Attachment 1

City Council Agenda January 16, 2024
(Asked by: Terry Afana, Answered by: Austin Solheim)
The timeframe for that will be December. We are going to the county on Tuesday to try and open 20 additional beds here. We have the infrastructure, the furniture, the beds all ready and set up to go. We just need to hire more staff and get the funding for that. If we get that funding approved then we will start to hire right away.

Can you provide us with an update on that?
(Asked by: Terry Afana, Answered by: Austin Solheim)
Yes, we can do that.

Do you have programs for those struggling with alcohol problems or drug problems? That way we can pass on that information to those who might be interested. (Asked by: Meaghen Smallwood, Answered by: Austin Solheim) We do have SLO bangers here that provide resources for those struggling with drugs or alcohol We’re also able to provide transportation to AA or NA meetings.

Do you have a plan to start an AA or NA here?
(Asked by: Terry Afana, Answered by: Austin Solheim)
We have tried to start one on site but have run into a roadblock. They would need us to keep it open to the public and post it online that it’s an open meeting. We don’t have the space for that and would like to keep it for our ECHO residents and nightly clients only. If anyone has any connections please let us know.

Would you be willing to have drug and alcohol meetings for individuals to be able to meet? Could we provide that here?
(Asked by: Meaghen Smallwood, Answered by: Austin Solheim) Absolutely! We can do that. We can have a room set up for them to meet in. We could also provide bus passes or gas vouchers. Please connect with our case managers and they will be able to help with those resources.

Final Announcements & Closing Remarks:
- Austin Solheim - Terry mentioned that we want to add an additional unit as a crisis room. That should be a part of our MOU presentation that's coming up. That room will Attachment 1

City Council Agenda January 16, 2024
be used as a programs room, a shower room, and a room to be a landing spot for the police department to use.
- Austin Solheim - We will be switching these meetings to twice a month. We will start doing more emails to keep up the communication between all of us. Also, if there was ever an emergency or a need to call a meeting before the scheduled times, we could do that.
- Terry Afana - Have the calls declined? Negative ones? - Austin - We have had one call in the last couple of months. Someone called from Tractor Supply because someone was having a mental health crisis. Our shelter manager went over and they recognized them right away and left with him. - Terry- I’ve seen a lot less phone calls and emails.

The next meeting date will be emailed to everyone from Austin.

Attachment 1

City Council Agenda January 16, 2024
Date Time Received Time Returned Handled By What Call Was Regarding Attachment 1

City Council Agenda January 16, 2024
Good Neighbor Program: Community Trash Collec�on on Black Oak Drive Date Loca�on Bags Collected
September
9/1/23 Black Oak Corridor 3
9/7/23 Black Oak Corridor 3
9/13/23 Black Oak Corridor 2
9/18/23 Black Oak Corridor 2
9/28/23 Black Oak Corridor 2
October
10/4/23 Black Oak Corridor 3
10/11/23 Black Oak Corridor 3
10/16/23 Black Oak Corridor 2
10/26/23 Black Oak Corridor 2
November
11/3/23 Black Oak Corridor 2
11/9/23 Black Oak Corridor 1
11/15/23 Black Oak Corridor 3
11/24/23 Black Oak Corridor 2
11/30/23 Black Oak Corridor 2
Attachment 1

City Council Agenda January 16, 2024

ADMINIST

RATION ARPA
CA-ESG-CV2ECHO-Paso
Robles
FED-ESGCV-2Fundraisin
g HHAP-1 Home Key PLHA Program TOTAL
Income
40000 Operating Income 0.00
4000 Grants 0.00
4010 GOVERNMENT GRANTS 0.00
4025 PLHA Grant 9,171.21 9,171.21
4030 CARES ACT GRANTS 35,680.00 16,600.16 52,280.16
4032 HHAP Grant 43,055.50 43,055.50
Total 4010 GOVERNMENT
GRANTS $ 0.00 $ 0.00 $ 35,680.00 $ 0.00 $ 16,600.16 $ 0.00 $ 43,055.50 $ 0.00 $ 9,171.21 $ 0.00 $ 104,506.87 4050 Non Government Grants 0.00
4057 Other Grants 55,500.00 10,000.00 65,500.00
Total 4050 Non Government
Grants $ 0.00 $ 0.00 $ 0.00 $ 55,500.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 10,000.00 $ 65,500.00 Total 4000 Grants $ 0.00 $ 0.00 $ 35,680.00 $ 55,500.00 $ 16,600.16 $ 0.00 $ 43,055.50 $ 0.00 $ 9,171.21 $ 10,000.00 $ 170,006.87 4100 FUND RAISING INCOME 0.00
4101 Long Walk Home 6,682.50 6,682.50
4107 Turkey Trot 29,540.30 29,540.30
4120 Newsletter Income 875.00 875.00
Total 4100 FUND RAISING INCOME $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 37,097.80 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 37,097.80 4200 CONTRIBUTIONS 0.00
4207 Direct Mail/Envelopes 1,810.00 1,810.00
4210 Ecumenical Donations 2,194.50 2,194.50
4220 Business Donations 2,609.29 2,609.29
4230 Individual Donations 30,353.99 30,353.99
4240 Civic/Non Profit
Organizations 29.13 29.13
Total 4200 CONTRIBUTIONS $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 1,810.00 $ 0.00 $ 0.00 $ 0.00 $ 35,186.91 $ 36,996.91 Total 40000 Operating Income $ 0.00 $ 0.00 $ 35,680.00 $ 55,500.00 $ 16,600.16 $ 38,907.80 $ 43,055.50 $ 0.00 $ 9,171.21 $ 45,186.91 $ 244,101.58 4500 DONATED GOODS & SERVICES 0.00
4505 Donated Professional Services 537.75 225.00 762.75 Total 4500 DONATED GOODS &
SERVICES $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 537.75 $ 0.00 $ 0.00 $ 0.00 $ 225.00 $ 762.75 4900 OTHER INCOME 0.00
4905 Interest 792.39 792.39
El Camino Homeless Organization
Profit and Loss by Class
September - November, 2023
Attachment 2

City Council Agenda January 16, 2024
Total 4900 OTHER INCOME $ 792.39 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 792.39 Total Income $ 792.39 $ 0.00 $ 35,680.00 $ 55,500.00 $ 16,600.16 $ 39,445.55 $ 43,055.50 $ 0.00 $ 9,171.21 $ 45,411.91 $ 245,656.72 Gross Profit $ 792.39 $ 0.00 $ 35,680.00 $ 55,500.00 $ 16,600.16 $ 39,445.55 $ 43,055.50 $ 0.00 $ 9,171.21 $ 45,411.91 $ 245,656.72 Expenses
5000 ADMINISTRATIVE EXPENSES 0.00
5010 Conferences & Training 6.45 54.00 60.45
5011 Admin
Meals/Appreciation/Outreach 127.31 464.25 10.40 601.96
5020 Dues, Fees, Memberships 2,129.83 2,129.83
5025 Government Fees 100.00 100.00
5030 Insurance 0.00
5031 Employee Health -5,246.66 1,443.63 2,800.35 4,599.39 583.62 4,180.33 5035 D & O Insurance 185.76 185.76
5036 Liability/Prop/Umbrella
Insurance 588.82 3,174.88 392.54 911.26 5,067.50
Total 5030 Insurance -$ 4,657.84 $ 3,174.88 $ 0.00 $ 1,443.63 $ 0.00 $ 0.00 $ 2,800.35 $ 4,991.93 $ 0.00 $ 1,680.64 $ 9,433.59 5050 Office Supplies & Services 1,073.51 232.08 95.94 1,019.50 4,241.18 6,662.21 5070 Professional Charges 8,400.75 564.84 702.70 575.93 486.82 120.40 10,851.44 5075 Bank Charges 757.10 757.10
5080 Payroll 0.00
5085 Wages 61,404.46 39,865.13 62,600.31 52,913.01 1,308.77 218,091.68 5090 Payroll Tax Expense -10,795.69 4,833.58 3,130.47 4,600.54 4,044.46 98.38 5,911.74 5095 Workers Comp Exp 2,691.86 2,691.86
5096 401K 197.93 197.93
Total 5080 Payroll -$ 7,905.90 $ 0.00 $ 0.00 $ 66,238.04 $ 0.00 $ 0.00 $ 42,995.60 $ 67,200.85 $ 56,957.47 $ 1,407.15 $ 226,893.21 Total 5000 ADMINISTRATIVE
EXPENSES $ 31.21 $ 3,406.96 $ 0.00 $ 68,246.51 $ 0.00 $ 560.19 $ 46,498.65 $ 73,852.61 $ 61,685.47 $ 3,208.19 $ 257,489.79 5100 FUNDRAISING EXPENSES 0.00
5110 Event/Fundraising Expenses 348.73 348.73
5111 Long Walk Home 1,336.32 1,336.32
5160 Publicity/Promotion 2,238.35 2,238.35
5167 Turkey Trot Expenses 1,931.62 1,931.62
Total 5100 FUNDRAISING EXPENSES $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 5,855.02 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 5,855.02 5200 PROGRAM EXPENSES 0.00
5300 FOOD SERVICE 0.00
5310 Food 1,834.94 1,834.94
Total 5300 FOOD SERVICE $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 1,834.94 $ 0.00 $ 0.00 $ 1,834.94 5400 SHELTER SERVICES 0.00
5442 General Supplies & Materials 111.51 13,674.76 436.60 14,222.87 Total 5400 SHELTER SERVICES $ 111.51 $ 13,674.76 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 436.60 $ 0.00 $ 0.00 $ 14,222.87 Attachment 2

City Council Agenda January 16, 2024
5500 CLIENT SERVICES 0.00
5560 Miscellaneous Assistance 0.00
5572 Direct Aid 781.49 1,180.49 1,961.98
Total 5560 Miscellaneous
Assistance $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 781.49 $ 1,180.49 $ 0.00 $ 1,961.98 5562 Children's/Client Enrichment 80.02 80.02
5725 TRANSPORTATION &
Communication 0.00
5730 Local Bus Tickets 2,370.00 2,370.00
5740 Client Gas 1,500.00 1,500.00
5745 Staff Vehicle Expense 689.72 143.44 46.57 968.93 1,848.66 Total 5725 TRANSPORTATION &
Communication $ 689.72 $ 0.00 $ 0.00 $ 0.00 $ 2,513.44 $ 0.00 $ 46.57 $ 2,468.93 $ 0.00 $ 0.00 $ 5,718.66 Total 5500 CLIENT SERVICES $ 689.72 $ 0.00 $ 0.00 $ 0.00 $ 2,513.44 $ 0.00 $ 46.57 $ 3,250.42 $ 1,180.49 $ 80.02 $ 7,760.66 Total 5200 PROGRAM EXPENSES $ 801.23 $ 13,674.76 $ 0.00 $ 0.00 $ 2,513.44 $ 0.00 $ 46.57 $ 5,521.96 $ 1,180.49 $ 80.02 $ 23,818.47 7000 Physical Plant 0.00
7010 Building/Grounds Maintenance
& Repair 9,998.00 9,998.00
7011 Furniture/Fixtures 26,600.00 26,600.00
7015 Property Taxes 867.70 0.00 867.70
7020 Vehicle Repairs & Maintenance 805.23 805.23
7030 Utilities 0.00
7031 Gas 1,022.79 1,022.79
7032 Electricity 6,304.33 6,304.33
7033 Water/Sewer 6,171.96 6,171.96
7034 Telephone & Internet Service 260.70 275.38 60.38 596.46 7036 Waste Management 2,413.59 2,413.59
Total 7030 Utilities $ 260.70 $ 15,912.67 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 275.38 $ 60.38 $ 0.00 $ 16,509.13 Total 7000 Physical Plant $ 1,128.40 $ 25,910.67 $ 26,600.00 $ 0.00 $ 805.23 $ 0.00 $ 0.00 $ 275.38 $ 60.38 $ 0.00 $ 54,780.06 Suspense 0.00
Total Expenses $ 1,960.84 $ 42,992.39 $ 26,600.00 $ 68,246.51 $ 3,318.67 $ 6,415.21 $ 46,545.22 $ 79,649.95 $ 62,926.34 $ 3,288.21 $ 341,943.34 Net Operating Income -$ 1,168.45 -$ 42,992.39 $ 9,080.00 -$ 12,746.51 $ 13,281.49 $ 33,030.34 -$ 3,489.72 -$ 79,649.95 -$ 53,755.13 $ 42,123.70 -$ 96,286.62 Other Income
7500 Unrealized Gain or Loss 0.00
Total Other Income $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Net Other Income $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Net Income -$ 1,168.45 -$ 42,992.39 $ 9,080.00 -$ 12,746.51 $ 13,281.49 $ 33,030.34 -$ 3,489.72 -$ 79,649.95 -$ 53,755.13 $ 42,123.70 -$ 96,286.62 Budget Narrative
Attachment 2

City Council Agenda January 16, 2024
Blue Cells = Total expeneses & income for ECHO, Paso Robles Emegrency Shelter Gray Cells = Other expenses & income for the ECHO, Paso Robles Emergency Shelter I hearby certifiy that I have examined this report and that the statements made and the figures shown herin and in any accompanying schedules are, to the best of my knowledge and belief, a true and complete financial statements, made in good faith for the period stated.
.
. __Mimi Rodriguez___ 12.27.2023 .
. . signature date
The budget above shows all expenses and income received for the ECHO, Paso Robles Emergency Shelter during the first quarter, second year, of the City of Paso Robles grant award (Sept - Nov 2023).

During this quarter, ECHO fundraised $245,656.72 for the Paso Robles Shelter though grants, events, and community donations. The total expenses for the ECHO, Paso Robles Shelter was $341,943.34.

This leaves us with a current deficit of $96,286.62 during the quarter. Many of ECHO's grants are similar to the City of Paso Robles Grant award in that the funds are awarded as a reimbrusement after expenses occur. Because of these grant processes, ECHO's budget will fluxuate between either having a surplus or deficit of funds throughout the year.

Budget Key:

Green Cells = Expenses and income for the City of Paso Robles Grant Award Attachment 2

City Council Agenda January 16, 2024

SUPPLEMENTAL FUNDING MEMORANDUM OF UNDERSTANDING

BY AND BETWEEN

THE CITY OF EL PASO DE ROBLES AND EL CAMINO HOMELESS ORGANIZATION This Supplemental Funding Memorandum of Understanding by and between the City of El Paso de Robles (the CITY), and El Camino Homeless Organization (ECHO), is entered into as of August 16, 2022.

RECITALS
A. The City, ECHO, Peoples Self Help Housing and the Housing Authority of San Luis Obispo entered into a Memorandum of Understanding, dated January 19, 2021 MOU fund certain efforts related to homeless services and the opening of a Project Homekey facility in the City; and
B. ECHO has been operating shelter services for approximately 18 months; and C. ECHO has requested additional funding from the City to address certain funding shortfalls ECHO anticipates incurring in Fiscal Year 2022/23 and 2023/24; and D. City desires to provide additional funding to ECHO under certain terms and conditions as provided for in this SMOU.

NOW, THEREFORE, in consideration of the foregoing recitals, mutual covenants and conditions contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Incorporation of Recitals. The Recitals of facts set forth above are true and correct and are incorporated into this SMOU in their entirety by this reference.

2. Effective Date of this SMOU: This SMOU shall become effective on the first date upon which all : (a) execution of this SMOU by
ECHO; and (b) formal approval of this SMOU by the City.

3. ECHO Obligations. Prior to the first quarterly payment of funds by the City to ECHO:
a. ECHO will continue to provide not less than 50 temporary shelter beds for the homeless population, as well as case management services and life-skill classes.
b. In recognition of the potential challenges to neighboring businesses associated with feeding and sheltering large numbers of individuals, ECHO shall establish a pilot program, to run for the duration of this MOU, to mitigate the departure impacts and potential negative activities of guests from the ECHO Paso Robles facility so as not to overwhelm neighboring businesses. c. ECHO shall offer programs at the Paso Robles facility at least 4-hours per day Monday through Friday, during daytime hours, to engage clients in productive activities that support the facility and encourage positive client behavior and neighbor interactions.

Attachment 3

City Council Agenda January 16, 2024
d. ECHO shall provide detailed quarterly financial and expense reports to the City for the Paso Robles facility.
e. ECHO shall provide quarterly operations reports to the City, including but not limited to the number of clients receiving meals, nightly shelter, laundry and shower services, direct aid expenses, all professional services such as mental health referrals, case management services, permanent housing placement, and number of unsheltered homeless.
f. ECHO shall form a Community Stakeholder Committee (CSC) to include local business owners, Paso Robles Police Department staff, Paso Robles Emergency Services staff, ECHO staff, and City Council liaisons. ECHO shall host and oversee CSC meetings on a quarterly basis or more frequently as requested by the City, ECHO, and/or stakeholders to report on operations, provide statistical information, discuss community concerns, and work on strategies for the future of ECHO and addressing homelessness in Paso Robles.
g. ECHO shall make available to stakeholders a 24-hour telephone line for reporting of urgent issues that may arise between quarterly meetings. Calls to said line shall be responded to within sixty (60) minutes. All calls are to be logged as to issue and resolution and logs shall be included in quarterly reports.
h. ECHO shall communicate with clients daily about proper community behavior; specifically addressing potential negative behaviors impacting neighboring businesses.
i. ECHO shall document its continued efforts to increase the frequency of visits and number of onsite mental health counselors. Progress in this area shall be included in quarterly reports to the City.
j. ECHO shall maintain its agreement with HASLO for ownership and operation of temporary housing.
k. Subject to all applicable laws and consistent with the requirements for funding sources used for development and operations of the Project, ECHO shall give a preference in the occupancy of the temporary units in the Project to eligible households who live or work in the City of Paso Robles, to the extent allowed by law.
l. In recognition that the City only anticipates providing a one-time funding allocation to ECHO during the 2022-2024 budget cycle, ECHO shall seek all relevant grants and funding opportunities in support of ECHO Paso Robles, documenting these efforts and all funding streams in quarterly reports to the City.

4. City Obligations.
a. Upon satisfaction of ECHO Obligations, above,
discretion, City will provide $55,500 in quarterly payments for a total Attachment 3

City Council Agenda January 16, 2024
contribution of $222,000 in fiscal year 2022-2023. If all conditions precedent have been satisfied payments shall be made within 30 days. b. Provided ECHO has continued to satisfy the ECHO Obligations, above, to City will provide $55,500 in quarterly
payments for a total contribution of $222,000 in fiscal year 2023-2024. If all conditions precedent have been satisfied payments shall be made within 30 days.

5. Conflicts between this SMOU and the MOU. ECHO acknowledges and agrees that there is overlap between the obligations under this SMOU and the MOU. ECHO shall at all times be in compliance with both documents. To the extent that there is conflict between the obligations in this SMOU and the MOU, ECHO shall perform and comply with the more restrictive or onerous requirements. If ECHO is unsure of their obligations, ECHO shall immediately contact City for clarification.

6. Principal Contacts. The Principal Contacts for each one of the organizations is:

City: Ty Lewis
City Manager
City of Paso Robles
1000 Spring Street, Paso Robles, CA 93446
[email protected]
Office (805) 237-3888
ECHO: Wendy Lewis, President and CEO
El Camino Homeless Organization
6370 Atascadero Avenue
Atascadero, CA 93422
Office (805) 792-0090
Such Principal Contacts may be changed in writing from time to time by each Party.

Dispute Resolution. The Parties hereby agree that, in the event of any dispute between the Parties relating to this MOU, the Parties shall first seek to resolve the dispute through informal discussions. In the event any dispute cannot be resolved informally within sixty (60) calendar and consecutive days, the Parties agree that the dispute will be negotiated between the Parties through mediation with a mediator selected by the Parties. The costs of mediation shall be shared equally by the Parties. No Party waives its legal rights to adjudicate this Agreement in a legal forum if the Parties are unable to agree upon a mediator. The Parties further understand and acknowledge that nothing in this MOU precludes the City from taking any actions necessary to preserve the public health and safety or pursue applicable remedies under State law or the Paso Robles Municipal Code related to the Project.

Attachment 3

City Council Agenda January 16, 2024

8. Mutual Cooperation. The Parties hereto agree that they will each cooperate with the other, and shall provide such information and documentation as is reasonably necessary to fulfill the intent of this MOU, and shall make diligent response to inquiries and requests for information from the other Partner. The Parties agree to provide all project-related information and documents as requested by the other Party, the County or HCD, including all Homekey and HEAP related reporting and documentation.

9. No Third Party Beneficiaries. This MOU is intended solely for the benefit of the Parties hereto and is not intended to and does not confer any benefit to third parties.

10. No Joint Venture. Nothing in this MOU shall be deemed to create any form of business organization between the Parties, including, without limitation, a joint venture or partnership. Except as expressly provided to the contrary in this MOU, nothing contained in this MOU shall authorize or empower any Party to assume or create any obligation or liability whatsoever, express or implied, on behalf of the other Party or the Project.

11. Effect of MOU; Entire Agreement. This MOU, including all exhibits and other documents incorporated herein or made applicable by reference, if any, constitutes the entire agreement of the Parties concerning the subject matter hereof and supersedes all prior agreements, understandings and commitments, whether oral or written. Any changes, modifications or addendums to this MOU must be in writing, approved by the Parties. Nothing contained in this MOU shall be construed to require, or have the effect of requiring any Party to take any action inconsistent with any

12. Assignment And Assumption. No Party shall assign any of their interests or obligations under this MOU to any other party, without the prior written consent of the others.

13. Effect of Legal Judgements. Should any covenant, condition, or provision herein contained be held to be invalid by final judgment in any court of competent jurisdiction, the invalidity of such covenant, condition, or provision shall not in any way affect any other covenant, condition, or provision herein contained.

14. Notices. Any notices to be given pursuant to this MOU shall be in writing, and all such notices and any other document to be delivered shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, postage prepaid, and addressed to the Principal Contacts as set forth above.

15. Governing Law. This MOU shall be interpreted under and be governed by the laws of the State of California, except for those provisions relating to choice of law or those provisions preempted by federal law. This MOU is made, entered into and executed in San Luis Obispo County, California, and any action filed for the interpretation, enforcement or other action with respect to the terms, conditions or covenants referred to herein shall be filed in the applicable court in San Luis Obispo County, California.

Attachment 3

City Council Agenda January 16, 2024

16. Costs. Each Party agrees that it shall not be liable to the other Party for any costs incurred related to the negotiation of this MOU, including attorney fees.

17. Counterparts. This MOU may be executed in counterparts, each of which shall be deemed to be an original.

18. Time is of the Essence. Time is of the essence in the performance of each and every obligation of the Parties under this MOU.

19. Drafting. Each of the Parties hereto agree that this MOU is the product of joint draftsmanship and negotiation and that should any of the terms be determined by a court, or in any type of quasi-judicial or other proceeding, to be vague, ambiguous and/or unintelligible, that the same sentences, phrases, clauses or other wordage or language of any kind shall not be construed against the drafting party in accordance with California Civil Code Section 1654, and that each such Party to this MOU waives the effect of such statute.

20. Waiver. No failure of a Party hereto to exercise any right or power given it hereunder, or to insist upon strict compliance by another Party of any obligation hereunder, and no custom or practice at variance with the terms hereto, shall terms hereof..

21. Headings. The headings used in this MOU are solely for convenience of reference and shall not constitute a part of this MOU, nor shall they affect the meaning, construction or effect of any provision thereof.

22. Authority. Each of the Parties and its officers executing this MOU represents and warrants to the other Party that they have the requisite legal authority to enter into this MOU.
[SIGNATURES BEGIN ON FOLLOWING PAGE]
Attachment 3

City Council Agenda January 16, 2024

SUPPLEMENTAL FUNDING MEMORANDUM OF UNDERSTANDING

BY AND BETWEEN

THE CITY OF EL PASO DE ROBLES AND EL CAMINO HOMELESS ORGANIZATION IN WITNESS WHEREOF, the Parties have executed this Memorandum of Understanding as of the date first above written.

The City of El Paso de Robles, a municipal corporation
By: _________________________
Name: Ty Lewis
Its: City Manager
El Camino Homeless Organization
By: _________________________
Name: ________________
Its: ________________
Attachment 3

City Council Agenda January 16, 2024
Attachment 3

City Council Agenda January 16, 2024

CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
ECHO Ad Hoc Commitee Mee�ng
Date: August 1, 2023
Commitee Members: Councilmember John Hamon (present) and Councilmember Steve Gregory (present)
City Staff Liaison: Angelica For�n, Community Services Director

1. Introduc�ons
Staff Atendees: Ty Lewis, Randy Harris, Maeghan Smallwood ECHO Atendees: Wendy Lewis, Mimi Rodrigue, Aus�n Soleheim,

2. Staff Handouts:
• MOU Among the City of El Paso de Robles, People’s Self-Help Housing Corpora�on, El Camino Homeless Organiza�on and The Housing Authority of the City of San Luis Obispo-Executed January of 2021
• Supplemental Funding MOU By and Between the City of El Paso de Robles and El Camino Homeless Organiza�on-Executed April of 2022

3. Discussion:
• ECHO provided an overview of their current program and emergency bed offerings. To date, the 90-day temporary shelter program has been the most successful program to move people out of homelessness.
• City Staff provided an overview regarding the challenges associated with enforcement due to lack of nightly bed op�ons.
• The group discussed the terms “temporary shelter beds” and “emergency beds.” It was determined that clarifica�on differen�a�ng between nightly lotery program beds and 90-day temporary shelter beds needed to be provided in the agreement.

4. Adjournment to next scheduled mee�ng an�cipated to be held in September. Date and Time to be determined.

Attachment 4

City Council Agenda January 16, 2024

CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
ECHO Ad Hoc Commitee Mee�ng
Date: October 10, 2023
Commitee Members: Mayor John Hamon (present) and Councilmember Steve Gregory (present) City Staff Liaison: Angelica For�n, Community Services Director

5. Introduc�ons
Staff Atendees: Randy Harris, Terry Afana
ECHO Atendees: Wendy Lewis, Mimi Rodrigue, Aus�n Soleheim,

6. Staff Handouts:
• Supplemental Funding MOU By and Between the City of El Paso de Robles and El Camino Homeless Organiza�on-Executed April of 2022

7. Discussion:
• ECHO proposed maintaining 45 90-day shelter beds, 5 emergency night by night beds, and establishing 1 Paso Robles single occupancy crisis room for placement by Paso PD and Emergency Services. Placement would need to be made by midnight and individuals would need to meet ECHO’s behavior criteria. Councilmembers and City Staff agreed that this would be a helpful addi�on.
• ECHO requested a reduc�on in the number of stakeholder mee�ngs required due to low atendance. Councilmembers agreed that hos�ng two mee�ngs instead of four per year made sense due to their experience atending the mee�ngs. They suggested ECHO send monthly newsleters to surrounding stakeholders that clearly includes contact informa�on to report concerns.
• ECHO reported that they may be adding 20 more 90-day shelter beds in the near future with possible funding from the County.

8. Adjournment
Attachment 4

City Council Agenda January 16, 2024
82474.01000\41840999.1

FIRST AMENDMENT TO

SUPPLEMENTAL MEMORANDUM OF UNDERSTANDING

BY AND BETWEEN

THE CITY OF EL PASO DE ROBLES AND EL CAMINO HOMELESS ORGANIZATION This First Amendment to the Supplemental Funding Memorandum of Understanding (“First Amendment”) by and between the City of El Paso de Robles (the CITY), and El Camino Homeless Organization (ECHO), is entered into as of _________, 2023.

RECITALS
A. The City, ECHO, Peoples Self Help Housing and the Housing Authority of San Luis Obispo entered into a Memorandum of Understanding, dated January 19, 2021 (the “MOU”) to fund certain efforts related to homeless services and the opening of a Project Homekey facility in the City; and
B. On or about August 16, 2022, the City and ECHO entered into a Supplemental Memorandum of Understanding (“SMOU”) attached as Exhibit “A”; and
C. ECHO has been operating shelter services for approximately 33 months; and D. The City and ECHO now desire to amend the SMOU to revise the responsibilities in connection with ECHO operations, pursuant to this First Amendment.

NOW, THEREFORE, in consideration of the foregoing recitals, mutual covenants and conditions contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Incorporation of Recitals. The Recitals of facts set forth above are true and correct and are incorporated herein, in their entirety, by this reference.

2. Modification to Section 3(a) of SMOU. Section 3(a) is amended and replaced as follows:
“a. ECHO will continue to provide 45 temporary shelter beds for its 90 day program, as well as 5 temporary shelter beds for its nightly lottery program. ECHO will provide 1 nightly single occupancy crisis room available exclusively for placement by the Paso Robles Police Department or Paso Robles Emergency Services (Fire Department), provided that the placement is made no later than midnight and the individual to be placed meets the behavior criteria of ECHO. The placement of couples or families are not guaranteed, but shall be contingent upon what is required of ECHO by its insurance as well as the availability of additional ECHO staff, if applicable.”

3. Modification to Section 3(f) of SMOU. Section 3(f) is amended and replaced as follows:
“f. ECHO shall form a Community Stakeholder Committee (CSC) to include local business owners, Paso Robles Police Department staff, Paso Robles Emergency Services staff, ECHO staff, and City Council liaisons. ECHO shall host and oversee at least two CSC meetings annually to report on operations, provide statistical information, discuss community concerns, and work on strategies for the future of ECHO and addressing homelessness in Paso Robles. ECHO shall provide surrounding stakeholders with a monthly newsletter to report on operations, provide statistical information, discuss community concerns and strategies for the future of ECHO and address homelessness in Paso Robles. That monthly newsletter must include, in a conspicuous place, ECHO contact information for stakeholders to report concerns.” Attachment 5

City Council Agenda January 16, 2024
82474.01000\41840999.1

4. Other Terms and Conditions of the SMOU. All other terms and conditions of the SMOU not amended by this First Amendment remain in full force and effect.

5. Effective Date of this First Amendment to the SMOU: This First Amendment shall become effective on the first date upon which all of the following have occurred (“Effective Date”):
(a) execution of this First Amendment by ECHO; and (b) formal approval of this First Amendment by the City.
[SIGNATURES BEGIN ON FOLLOWING PAGE]
Attachment 5

City Council Agenda January 16, 2024
82474.01000\41840999.1

FIRST AMENDMENT TO

SUPPLEMENTAL MEMORANDUM OF UNDERSTANDING

BY AND BETWEEN

THE CITY OF EL PASO DE ROBLES AND EL CAMINO HOMELESS ORGANIZATION IN WITNESS WHEREOF, the Parties have executed this First Amendment as of the date first above written.

The City of El Paso de Robles, a municipal corporation
By: _________________________
Name: Ty Lewis
Its: City Manager
El Camino Homeless Organization
By: _________________________
Name: ________________
Its: ________________
Attachment 5

City Council Agenda January 16, 2024
Council Agenda Report
From: Angelica Fortin, Community Services Director
Subject: Introduction and First Reading of Ordinance Amending Chapter 9.05 of the Municipal Code
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378, (b)(2).

Date: January 16, 2024
Facts

1. On June 6, 2023, City Council approved a contract for the construction of a pump track facility at Barney Schwartz Park. Funding for this project was made available by the REC Foundation and is expected to be completed and operational in March 2024.

2. El Paso de Robles Municipal Code Chapter 9.05 regulates skate park facilities in accordance with Health and Safety Code Section 115800, which brings skateboarding and use of other wheeled devices within the Hazardous Recreational Activity Immunity provided under Government Code Section 831.7.

3. Currently, Chapter 9.05 of the El Paso de Robles Municipal Code does not include pump tracks which are designed to be used by persons riding authorized wheeled recreational devices propelled by human power alone.

4. The City desires to regulate pump track facilities in accordance with Health and Safety Code Section 115800 within El Paso de Robles Municipal Code Chapter 9.05.

Options

1. Take no action;

2. Introduce for first reading by title only, an ordinance of the City Council of the City of El Paso de Robles amending Chapter 9.05 of Title 9 of the Paso Robles Municipal Code to include pump tracks;

3. Provide alternative direction to staff.

Analysis and Conclusions
Chapter 9.05 of the El Paso de Robles Municipal Code regulates skate park facilities in accordance with California Health and Safety Code Section 115800 which brings skateboarding and use of other wheeled devices within the Hazardous Recreational Activity Immunity provided under Government Code Section 831.7. Currently, Chapter 9.05 does not include pump track facilities which are designed to be used by persons riding authorized wheeled recreational devices propelled by human power alone.

Adopting this ordinance would amend the code to include pump tracks and update the code to:
 Provide definitions for skate park and pump track facilities and specified wheeled devices.  Add language requiring children 12 years of age or younger to be supervised by an adult at all times while at the skate park or pump track.

City Council Agenda January 16, 2024
 Include additional skate park and pump track facilities use regulations for safe use.  Re-assigns the responsibility of posting signage and maintaining record of all known and reported injuries at skate park and pump track facilities to the director of community services.

For further detail, including all changes to the municipal code, please see Attachments No. 1 and 2.

Fiscal Impact
There is no direct fiscal impact from approving this action; however, by updating the municipal code, the City could potentially avoid financial loss due to litigation stemming from potential injuries.

CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(3), 15378 (b)(2).

Recommendation (Option 2)
Introduce for First Reading by title only, an ordinance of the City Council of the City of Paso de Robles amending Chapter 9.05 of Title 9 of the Paso Robles Municipal Code to include pump tracks.

Attachments

1. Ordinance No. XXXX N.S.- Amending Chapter 9.05 to Include Pump Tracks

2. Redline Ordinance No. XXXX N.S.- Amending Chapter 9.05 to Include Pump Tracks

City Council Agenda January 16, 2024
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES AMENDING CHAPTER 9.05 OF THE MUNICIPAL CODE OF THE CITY OF EL

PASO DE ROBLES REGARDING SKATE PARK AND PUMP TRACK FACILITIES WHEREAS, El Paso de Robles Municipal Code Chapter 9.05 regulates skate park facilities in accordance with Health and Safety Code Section 115800; and
WHEREAS, a pump track is a small, looping asphalt trail system with rhythmically connected rollers and banked turns that can be ridden continuously without pedaling. Riders use their arms and legs to pump their bikes around the track; and
WHEREAS, the City desires to regulate pump track facilities in accordance with Health and Safety Code Section 115800 within El Paso de Robles Municipal Code Chapter 9.05.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. All of the above recitals are true and correct and are incorporated herein by reference.

Section 2. The Council hereby Chapter 9.05 is hereby amended to read as follows:
“Chapter 9.05 SKATE PARK AND PUMP TRACK FACILITIES

9.05.010 Skate park and pump track facility use and fines.

A. Definitions. For the purpose of this section, the following definitions shall apply:

1. Bicycle/BMX bike. A bicycle/BMX bike means a vehicle with two wheels in tandem, propelled by pedals and having handlebars for steering and a saddle-like seat.

2. In-line Skates. In-line skates means footwear containing four or more axles mounted in a straight line extending generally from or behind the heel of the footwear to or in front of the toe of the footwear with a single wheel attached to each axle.

3. Pump Track. A pump track means a surface that involves a circuit of rollers, banked turns, and features designed to be ridden completely by riders generating momentum by up and down body movements, instead of pedaling or pushing.

4. Roller skates. Roller skates means a form of skate with four nonmetallic wheels affixed to the bottom of each boot or shoe with a wheel situated at the outer four corners of each boot or shoe.

5. Scooter. A scooter means a vehicle with a narrow footboard mounted between or atop two tandem wheels that has an upright steering handle attached to the front wheel, and is propelled by pushing one foot against the ground while standing on the footboard with the other foot.

6. Skateboard. A skateboard means a board-like object which has two axles attached to the bottom of the board-like object with two wheels attached to each axle and the user rides or stands upon the board-like object.

7. Skate Park. A skate park means a designated park facility having surfaces designed for skating and skateboarding.

Attachment 1

City Council Agenda January 16, 2024

8. Strider. A strider means a bicycle without pedals that a rider propels by pushing their feet against the ground.

9. Tricycle. A Tricycle means a vehicle with three wheels in tandem, propelled by pedals and having handlebars for steering and a saddle-like seat.

10. Unicycle. A Unicycle means a one-wheeled pedal driven vehicle.

B. All users of a skate park or pump track facility are required to wear appropriate safety gear, including helmets, elbow pads and knee pads at all times, pursuant to the requirements of California Health and Safety Code Section 115800.

C. Pursuant to California Health and Safety Code Section 115800, a skate park and a pump track facility are public facilities owned by the City and are deemed hazardous recreational activities within the meaning of Government Code Section 831.7.

D. A skate park facility is for use by persons using skateboards, roller skates and in-line skates only. All other uses are prohibited.

E. A pump track facility is only for use by persons using a bicycle/BMX bike, unicycle, tricycle, strider, skateboard, scooter, in-line skates, and roller skates propelled solely by human power. All other uses are prohibited.

F. Alteration of a skate park or pump track facility is prohibited.

G. Foreign obstacles are prohibited within a skate park and on a pump track, including but not limited to ramps, rails, barricades, or cones.

H. Smoking is not permitted at a skate park or pump track facility.

I. No food or drink or any glass containers are permitted at a skate park or pump track facility.

J. No littering at a skate park or pump track facility.

K. No motorized equipment shall be used in a skate park or pump track facility.

L. No amplified music is permitted at a skate park or pump track facility.

M. No spectators shall be on a skate park or pump track while in use.

N. Any child 12 years of age or younger shall be supervised by an adult at all times while at a skate park or pump track facility.

O. A skate park or pump track facility shall not be used when the track is unsafe to use, including but not limited to wet or icy conditions.

P. All persons using a skate park or pump track facility shall do so at their own risk.

Q. All persons using a skate park or pump track facility shall comply with all posted signage.

R. A violation of any part of this chapter is an infraction and the fine for such violation shall be as follows:

1. For a first offense, the fine shall be twenty dollars;

2. For a second offense, the fine shall be fifty dollars;

3. For a third or subsequent offense within any twelve-month period, the offender's right to use a skate park or pump track facility shall be suspended for a period of not less than six consecutive months.

Attachment 1

City Council Agenda January 16, 2024
(Supp. No. 61)

9.05.020 Posting of skate park and pump track facility regulations.

The director of public works shall ensure that a skate park and pump track facility is posted with signs affording reasonable notice of the following:

A. That any person using a skate park or pump track facility must wear a helmet, elbow pads, and knee pads, and that any person failing to do so will be subject to citation as provided for in Section

9.05.010(R);
B. That using a skate park or pump track facility is deemed to be a hazardous recreational activity and that the City of El Paso de Robles entity may not be liable for injuries incurred by persons participating in the hazardous recreational activity.

9.05.030 Record of skate park and pump track facility injuries.

A. The director of community services shall maintain a record of all known or reported injuries by users of a skate park or pump track facility.

B. The director of administrative services shall maintain a record of all claims, paid and not paid, including any lawsuits and their results, arising from those incidents that were filed against the city.” Section 3. California Environmental Quality Act (CEQA). Under Section 15378(b)(2), continued administrative activities such as policy making are not CEQA projects. The amendments to Municipal Code Section 9.05 are policies adopted by the City Council to regulate pump track facilities in addition to the skate park facilities. Additionally, pursuant to Section 15061(b)(3) CEQA does not apply to this amendment because there is no potential for causing a significant effect on the environment.

Section 4. Severability. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance.

Section 5. Effective Date. This Ordinance shall be in full force and effect 30 days after its passage and adoption as provided by Government Code section 36937.

Section 6. Publication. A summary of this Ordinance was published at least five (5) days before its adoption and a summary shall be published by the City Clerk within fifteen (15) days of its adoption in a newspaper of general circulation published and circulated within the City, showing the names of those members of the City Council voting for and against the Ordinance.

Attachment 1

City Council Agenda January 16, 2024

INTRODUCED at a regular meeting of the City Council held on _______, 2024, for first reading by the City Council of the City of El Paso de Robles, and adopted on the ___ day of ______, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

John Hamon, Mayor
Attest:

Melissa Boyer, City Clerk
Attachment 1

City Council Agenda January 16, 2024
Chapter 9.05 SKATE PARK AND PUMP TRACK FACILITIES

9.05.010 Skate park and pump track facility use and fines.

A. Definitions. For the purpose of this section, the following definitions shall apply:

1. Bicycle/BMX bike. A bicycle/BMX bike means a vehicle with two wheels in tandem, propelled by pedals and having handlebars for steering and a saddle-like seat.

2. In-line Skates. In-line skates means footwear containing four or more axles mounted in a straight line extending generally from or behind the heel of the footwear to or in front of the toe of the footwear with a single wheel attached to each axle.

3. Pump Track. A pump track means a surface that involves a circuit of rollers, banked turns, and features designed to be ridden completely by riders generating momentum by up and down body movements, instead of pedaling or pushing.

4. Roller skates. Roller skates means a form of skate with four nonmetallic wheels affixed to the bottom of each boot or shoe with a wheel situated at the outer four corners of each boot or shoe.

5. Scooter. A scooter means a vehicle with a narrow footboard mounted between or atop two tandem wheels that has an upright steering handle attached to the front wheel, and is propelled by pushing one foot against the ground while standing on the footboard with the other foot.

6. Skateboard. A skateboard means a board-like object which has two axles attached to the bottom of the board-like object with two wheels attached to each axle and the user rides or stands upon the board-like object.

7. Skate Park. A skate park means a designated park facility having surfaces designed for skating and skateboarding.

8. Strider. A strider means a bicycle without pedals that a rider propels by pushing their feet against the ground.

9. Tricycle. A Tricycle means a vehicle with three wheels in tandem, propelled by pedals and having handlebars for steering and a saddle-like seat.

10. Unicycle. A Unicycle means a one-wheeled pedal driven vehicle.

B. All users of a skate park or pump track facility are required to wear appropriate safety gear, including helmets, elbow pads and knee pads at all times, pursuant to the requirements of California Health and Safety Code Section 115800.

C. Pursuant to California Health and Safety Code Section 115800, a skate park and a pump track facility are public facilities owned by the City and are deemed hazardous recreational activities within the meaning of Government Code Section 831.7.

D. A skate park facility is for use by persons using skateboards, roller skates and in-line skates only. All other uses are prohibited.

E. A pump track facility is only for use by persons using a bicycle/BMX bike, unicycle, tricycle, strider, skateboard, scooter, in-line skates, and roller skates propelled solely by human power. All other uses are prohibited.

F. Alteration of a skate park or pump track facility is prohibited.

G. Foreign obstacles are prohibited within a skate park and on a pump track, including but not limited to ramps, rails, barricades, or cones.

H. Smoking is not permitted at a skate park or pump track facility.

Deleted: S
Deleted: S
Deleted:

Deleted: 1
Deleted: B
Deleted:

Deleted: 2. In-line Skates. "In-line skates" means
footwear containing four or more axles mounted in a
straight line extending generally from or behind the heel of the footwear to or in front of the toe of the footwear with a single wheel attached to each axle.

Deleted:

Deleted: D
Attachment 2

City Council Agenda January 16, 2024

I. No food or drink or any glass containers are permitted at a skate park or pump track facility.

J. No littering at a skate park or pump track facility.

K. No motorized equipment shall be used in a skate park or pump track facility.

L. No amplified music is permitted at a skate park or pump track facility.

M. No spectators shall be on a skate park or pump track while in use.

N. Any child 12 years of age or younger shall be supervised by an adult at all times while at a skate park or pump track facility.

O. A skate park or pump track facility shall not be used when the track is unsafe to use, including but not limited to wet or icy conditions.

P. All persons using a skate park or pump track facility shall do so at their own risk.

Q. All persons using a skate park or pump track facility shall comply with all posted signage.

R. A violation of any part of this chapter is an infraction and the fine for such violation shall be as follows:

1. For a first offense, the fine shall be twenty dollars;

2. For a second offense, the fine shall be fifty dollars;

3. For a third or subsequent offense within any twelve-month period, the offender's right to use a skate park or pump track facility shall be suspended for a period of not less than six consecutive months.

9.05.020 Posting of skate park and pump track facility regulations.

The director of public works shall ensure that a skate park and pump track facility is posted with signs affording reasonable notice of the following:

A. That any person using a skate park or pump track facility must wear a helmet, elbow pads, and knee pads, and that any person failing to do so will be subject to citation as provided for in Section

9.05.010(R);
B. That using a skate park or pump track facility is deemed to be a hazardous recreational activity and that the City of El Paso de Robles entity may not be liable for injuries incurred by persons participating in the hazardous recreational activity.

9.05.030 Record of skate park and pump track facility injuries.

A. The director of community services shall maintain a record of all known or reported injuries by users of a skate park or pump track facility.

B. The director of administrative services shall maintain a record of all claims, paid and not paid, including any lawsuits and their results, arising from those incidents that were filed against the city.

Deleted: E
Deleted: O
Deleted: F
Deleted: riding a skateboard in the
Deleted: F
Deleted: in-line skating
Deleted: , in the skate park facility
Deleted: public works
Deleted: recurred by a skateboarder and/or an in-line skater in the
Formatted: List 1
Deleted: Copies of these records shall be filed annually, no later than January 30th each year, with the California Judicial Council. ¶
Attachment 2

City Council Agenda January 16, 2024
Council Agenda Report
From: Mark Scandalis, Airport Manager
Subject: Acceptance of AMCG Airport Assessment Report and Recommendations CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Date: January 16, 2024
Facts

1. The City of Paso Robles has owned and operated the Paso Robles Municipal Airport (hereinafter referred to as the “Airport”) since 1973. At that time, the Airport was largely undeveloped, housing only four businesses on three lease sites. Airport staff included one airport manager, two secretaries, three airport services assistants, and an airport crash and rescue consisting of ten volunteers and one, 500-gallon pumper truck.

2. In 1985, the Airport became an independent enterprise fund, taking little-to-no funds from the General Fund, operating much like a private business supporting itself mainly through its aeronautical rates and fee structure, lease revenue, and collection of tax revenue generated from based aircraft.

At that time airport staff included one airport manager, one maintenance worker, and one part time administrative assistant.

3. The Airport has continued to grow in nearly all aspects, from acreage, to revenue generation, lease site number, aircraft operations, regulatory burden, and security requirements. These factors have contributed to an increase in the Airport’s overall complexity. Today, the Airport is 1,300 acres and supports more than 44,000 operations per year, over 220 based aircraft, and an estimated 700 individual jobs supported on over 40 lease sites. Airport staff consists of one airport manager and two maintenance workers (City Council approved the second maintenance worker more recently on November 7, 2023; the position currently is in the recruitment process).

4. Due to recent changes in the future vision for the Airport, including the spaceport license designation, and the “Tech Corridor” concept, it became necessary to evaluate the Airport’s operations as it relates to industry best practices.

5. Aviation Management Consulting Group (AMCG) was hired to conduct an evaluation and assessment of the planning, development, operations, management, and finances of the Airport. Over a threemonth period, AMCG representatives worked on site with airport staff, met with airport stakeholders, elected and appointed officials, and airport users. The results of the evaluation and assessment detailing their observations and findings can be viewed in the Airport Assessment Report (Attachment 1). Included in the report were 19 short-term and long-term recommendations (listed in order of priority and discussed in further detail below).

6. An ad hoc committee of the Airport Commission, consisting of Chairperson Eric Cook and Commissioner Bill Britton along with Airport Manager Mark Scandalis was formed to evaluate the

City Council Agenda January 16, 2024
findings and prioritize the assessment recommendations by developing a short list for immediate consideration.

7. On December 7, 2023, the Airport Assessment Report and ad hoc committee findings were presented to the full Airport commission. The Airport Commission voted 4-1 to:
a. Forward the AMCG Airport Assessment and the ad hoc committee report in their entirety to the City Council for immediate consideration; and
b. Recommend the City Council appropriate funding in the upcoming budget cycle to carry out the ad hoc committee’s list of prioritized recommendations for the near and long-term betterment of the Airport.

8. Ultimately as the recommendations of the AMCG Airport Assessment Report are carried out by the Airport Commission and staff, City procurement procedures will be followed, and all financial requests detailed in the ad hoc committee report will be considered later by City Council through the normal budget making process.

Options

1. Take no action;

2. Accept the findings of the Airport Assessment Report and Airport Commission ad hoc committee report; or

3. Provide alternative direction to staff.

Analysis and Conclusions
The Airport Assessment Report (Attachment 1) provides the City a detailed roadmap for the orderly and continued successful development of the Airport, including 19 short-term and long-term recommended actions based on AMCG’s evaluation. With appropriate resources, some recommendations can be accomplished relatively quickly; however, many will take multiple years of effort to complete. The timeline to complete all recommendations in the Airport Assessment is likely to take more than 15 years.

Upon formation of the Airport Commission ad hoc committee, the goal was to provide five to six realistic recommendations to work on over the next five years (listed below); provide a financial plan for the short list of recommendations that is entirely funded for through the airport enterprise fund; and to provide a recommended action for each item listed in the AMCG Airport Assessment recognizing that perspectives and priorities may change as the recommendations are implemented over the next many years.

Following review of the AMCG Airport Assessment Report, the ad hoc committee chose six recommendations as areas of focus for immediate consideration. The recommendations were chosen because they provide the base upon which the City can grow the Airport, while meeting the current demands and level of complexity of Airport operations. At the December 7, 2023 meeting the Airport Commission reviewed the AMCG Airport Assessment and ad hoc committee’s list of prioritized recommendations and voted to forward the report and recommendations to the City Council for consideration. The ad hoc committee recommendations, described in additional detail in Attachment 2, are as follows:

1. Airport Staffing Plan

2. Airport Master Plan Update

3. Airfield Self-Inspection Program

4. Revenue Enhancements Study

5. Airfield Security Improvements

6. Airport Signage Program and Logo Development

City Council Agenda January 16, 2024
Airport Staffing Plan
Both the ad hoc committee report and the Airport Assessment Report identified a staffing plan as the first priority for the Airport. The Airport Assessment Report states:
“The current Airport staff consisting of one airport manager who reports five days a week, remains on-call 24 hours a day, seven days per week without sufficient relief of duties, in addition to one airport maintenance worker is wholly inadequate and needs to be immediately addressed.

Inadequate staffing levels can lead to absenteeism, staff burnout, and employee retention issues.

Furthermore, inadequate staffing will make recommendations found in this report challenging to complete without adequate time and resources dedicated to those recommendations.” In light of this finding, at the November 7, 2023 City Council meeting—and as part of the FY 2023-24 quarterly budget amendment—City Council approved staff’s recommendation of an additional maintenance worker recommending City Council “move forward with this position now, and then conduct a further analysis on how to implement the remaining recommended positions in future budgets”.

Additional analysis was carried out by the ad hoc committee to determine if there was still a staffing imbalance and if so, what staffing levels may be appropriate for the Airport. The ad hoc committee reviewed twelve comparable area airports and found that Paso Robles Airport had the fourth lowest staffing levels despite being the second largest airport by size, with the third most based aircraft, and the sixth most traffic (Table 1).

Table 1: Staffing Comparison
In addition to a review of the staffing levels at comparable area airports, the ad hoc committee reviewed the Airports operational data to determine where and when staff coverage may be needed. In this review it was discovered that 46% of Airport operations are occurring on the weekend days and 23% of operations are occurring after hours during times when staff was not scheduled to be in attendance (Table 2).

City Council Agenda January 16, 2024
Table 2: Aircraft Operations Data Paso Robles Airport

Following a review of staffing and operational data, the ad hoc committee agreed with the assessment report finding that a staffing plan should be developed in order to provide the best level of service for the public. The ad hoc committee recommended a plan to provide 7 day a week coverage and 24 hour on-call response to the Airport. The ad hoc committee recognized appropriate staffing levels will be key to the current and future success of the Airport.

The recommended staffing plan is a 3-year phased approach which will address critical issues identified in the Airport Assessment and will allow airport staff to meet current operational needs for the Airport’s overall complexity. All costs are ongoing and all costs for the staffing plan are to be absorbed solely by the Airport Fund, primarily through lease rates, aircraft property taxes, and aeronautical charges at the Airport. After year three of the plan, total costs are projected to be $529,265 per year including pay and benefits (i.e., fully loaded). Details for each staff position, including draft job descriptions can be found in Attachment 2.

Position Year 1 Year 2 Year 3
Maintenance Specialists $ 108,467 $ 108,467 $ 108,467
Lead Maintenance Specialist - 119,000 119,000
Airport Operations Technician - 125,987 125,987
Assistant Airport Manager - - 157,811
“On-Call” Premium 18,000 18,000 18,000
Total $ 126,467 $ 371,454 $ 529,265
It should be noted that the amounts above are estimated and represent the present value of the cost of the position. Actual costs will differ depending on the individuals and their applicable health benefit and retirement enrollments and/or the timing of when the positions will begin.

In addition to the staffing plan detailed in the ad hoc committee report, the ad hoc committee explored the idea of using contractors for the general maintenance of the Airport. However, after reviewing existing City agreements with landscape contractors, it was determined that it was the most cost-effective solution for airport maintenance to be performed in-house. Generally, contractors cost from $100 to $120 per hour for landscape maintenance services, while a full-time maintenance employee costs the Airport approximately $52 per hour, including pay and benefits.

Airport Master Plan Update
An Airport Master Plan is a comprehensive study that is used to determine the development plans of an airport. The City’s current Airport Master Plan was last updated in 2004. The Airport Master Plan update is eligible for 2024 FAA grant funding and is estimated to cost $600,000. Of the total cost, the Airport would be responsible for a 10% match ($60,000). As the City continues to pursue its FAA Part 420 Spaceport License, the Airport Master Plan update should include a chapter on the proposed spaceport.

Spaceports are considered ineligible under current FAA eligibility requirements for master plans. As such, the spaceport chapter will need to be funded separately by the City as an economic development project.

City Council Agenda January 16, 2024
The estimate for the one-time cost of the spaceport chapter of the Airport Master Plan update is $50,000.

Since this is funded separately, it is not included in the Airport’s fiscal impact analysis.

Airfield Self-Inspection Program
The Airport Assessment Report recommends that the City develop an airfield self-inspection program based on 14 Code of Federal Regulation (CFR) Part 130 protocols and implement daily, documented airfield inspections. This is a critical component to the safety and security of airport operations. There is no direct financial request for this recommendation, but it is recognized that without appropriate staffing detailed in the Airport Staffing Plan, it will be challenging to complete the airfield self-inspection program to the frequency detailed in the FAA advisory circular.

Revenue Enhancement Study
The City charges fees for certain services that are deemed to be those for which a particular individual or group is the primary beneficiary, as opposed to the public at large. For most fees, the City is not allowed to charge more than the reasonable cost of providing the service or performing the activity. For some (e.g., youth recreation) the City purposefully charges lessthan the cost of providing the service in an effort to maintain accessibility and affordability. Regardless, the City needs to update the fee study report, provide accurate information as to what the true cost a service is, and to appropriately charge users for City services. For the Airport, this study will review aeronautical charges (landing fees, parking fees, etc.) compared to similarly situated airports within our region. There are no additional appropriations necessary as this study has been included in prior year budget reports and is currently funded.

Airfield Security Improvements
AMCG recommends the Airport conduct a security assessment and develop and implement a security plan. These types of plans focus on establishing security protocols and procuring necessary equipment and facilities to ensure the Airport is operated safely and securely. It is estimated that this assessment will cost $35,000; however, following the security study, funding requests for necessary security improvements will need to be made through the normal budget process and considered separately by City Council.

Airport Signage Program and Logo Development
The last recommendation is to implement a signage program consisting of safety, commercial, directional, and monument signage. This is considered a one-time cost and is estimated to be $60,000. Signs should be installed on each vehicle/pedestrian gate leading to the Air Operations Area prohibiting trespassing and unauthorized commercial activity Every gate should have a specific number that is posted on both sides of the gate for safety and informational purposes.

The report also recommends standards be developed for commercial aeronautical signage (both for the landside and airside). These signs are critical for transient aircraft operators and visitors to the Airport.

These signs help customers to know where the various aeronautical businesses are located. Proper, uniform commercial signage also contributes to an overall professional appearance of the Airport. The terminal building should have a prominent sign (both airside and landside), so visitors know where to go for transient line services, fueling, pilots’ lounge, and administrative offices.

There also needs to be clearly visible directional signage placed at critical locations on the landside directing visitors to the Airport and key areas of the Airport (i.e., Airport terminal building, commercial aeronautical operator locations, entrance/exit gates, etc.).

City Council Agenda January 16, 2024
And lastly, the Airport’s only monument sign is obscure, set too far off Airport Road, and only visible to north-bound traffic. It either needs to be relocated to a more prominent location or a new (recommended) contemporary sign with an LED display needs to be installed so the location of the Airport is more readily apparent. The new sign needs to direct visitors to the Airport Terminal Building and commercial aeronautical operators.

Fiscal Impact
Implementing assessment report findings will be an ongoing process that will take many years to complete. On December 7, 2023, the Airport Commission voted to recommend the City Council appropriate funding in the upcoming 2-year budget cycle to carry out the ad hoc committee’s list of prioritized recommendations. The list of recommendations detailed in the ad hoc committee report can be broken into one-time cost and ongoing costs. Upon full implementation of recommendations, the total ongoing costs are estimated to be approximately $530,000 per year and one-time costs are estimated to be $155,000. Through the normal budget making process, these funding requests will be considered by the City Council in Spring of 2024.

Recommendation Ongoing One-Time
Staffing Plan $ 529,265 $ -
Master Plan - 60,000
Self-Inspection Program - -
Revenue Enhancements - -
Security Improvements - 35,000
Signage and Logo Development - 60,000
Total $ 529,265 $ 155,000
Current State of the Airport Enterprise Fund
The actual reserve balance for the Airport Fund was $3.3 million on June 30, 2023. For Fiscal Year 2023- 24, the Airport Fund’s budget had estimated to receive $1.1 in operating revenues and $869,700 in operating expenditures, resulting in a surplus of $180,300. However, due to recent efforts by the Airport Commission and City Council, multiple new revenue streams have come to the Airport Enterprise Fund including new lease agreements, collection of landing fees for transient aircraft over 6,000 lbs., and revenues from hosting the British Royal Airforce. In total these new revenue streams account for roughly $420,000 per year and will be fully available by July 2025:

Table 3: New Revenue Sources
Revenue Source
Beginning
Term Date
Annual
Revenues
Royal Airforce – Parking/Landing Fees 1/2023 $ 55,000
4309 Second Wind Way Hangar 3/2023 13,200
Lot 48 Winery 1/2024 54,876
Solar Farm 1/2024 42,000
Transient Landing Fee 2/2024 84,000
Lot 47 RV Storage 2/2024 55,824
Lot 2 Hangar1 7/2024 36,000
Lot 42 Hangar 7/2025 79,668
Total $ 420,568
Note 1: Lease revenues increase to $58,560 in 2027

City Council Agenda January 16, 2024
State of the Airport Enterprise Fund if the recommendations are implemented If the ad hoc committee recommendations are implemented, it is anticipated that by 2034 operating revenues will be a little more than $2 million, with expenditures projected to be $1.4 million. As a result, the Airport Fund can incur these additional recommendations without adversely impacting the overall financial health and services of the airport operations. Additionally, it is intended that the airport operations enhancements will encourage continued airport development, and in return increase revenues. The amounts shown below only include leases received today and the new revenue sources listed above. As such, any additional revenue expansion will only result in more positive fiscal results.

Chart 1: Airport Enterprise Fund – with implementation of recommendations CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378, because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment.

Recommendation (Option 2)
Accept the findings of the Airport Assessment Report and Airport Commission ad hoc committee report.

Attachments

1. AMCG Airport Assessment Report

2. Airport Assessment Ad-hoc Committee Report

City Council Agenda January 16, 2024
June 9, 2023
Airport Assessment
Paso Robles Municipal Airport
City of El Paso de Robles
Attachment 1

City Council Agenda January 16, 2024
9085 East Mineral Circle | Suite 315 | Centennial, Colorado | 80112-3499 | 303.792.2700 | www.aviationmanagement.com June 9, 2023
Freda Berman
Public Works Director
City of Paso Robles
1000 Spring Street
Paso Robles, California 93446
RE: Airport Assessment
Dear Freda:

This report conveys Aviation Management Consulting Group’s (AMCG’s) observations, opinions, findings, and recommendations relating to the operational and business assessment of the Paso Robles Municipal Airport (Airport) for the City of El Paso de Robles (City).

AMCG has evaluated the operation and management of the Airport and identified shortand long-term recommendations that, in AMCG’s opinion, are most consistent with a best practices approach considering the circumstances that exist at the Airport and the conditions that exist in the market – as of the effective date of this report.

AMCG is pleased to have been called on to conduct this assessment and provide the associated recommendations. Please contact me if you have any questions pertaining to the findings or opinions conveyed in this report.

Helping your aviation management excellence,

Robert Trimborn
Senior Aviation Consultant
Aviation Management Consulting Group
Attachment 1

City Council Agenda January 16, 2024

TABLE OF CONTENTS
Airport Assessment i
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) I. EXECUTIVE SUMMARY ........................................................................................ 1 II. INTRODUCTION..................................................................................................... 2 A. Scope of Work................................................................................................. 2 B. Project Approach............................................................................................. 2 III. AIRPORT OVERVIEW............................................................................................ 4 A. Scope of Work................................................................................................. 4 B. Major Paso Robles Employers........................................................................ 5 C. Airport Description........................................................................................... 5 D. Aircraft Operations .......................................................................................... 6 E. General Aviation Based Aircraft ...................................................................... 6 F. Fuel Sales ....................................................................................................... 6 G. SWOT Analysis ............................................................................................... 7 H. Commercial Aeronautical Operators ............................................................... 9 IV. SHORT-TERM RECOMMENDATIONS................................................................ 10 A. Airport Staffing Plan ...................................................................................... 10 B. Revenue Enhancements............................................................................... 10 C. Security Improvements ................................................................................. 11 D. Airfield Self Inspection Protocols................................................................... 12 E. Airport Signage Program............................................................................... 13 F. Airport Operations Manual ............................................................................ 14 G. Airside Infrastructure Improvements ............................................................. 14 H. Aeronautical Services Enhancements........................................................... 15 I. Strategic Airport Business Plan..................................................................... 15 J. Market Assessment/Feasibility Study for Hangar Development.................... 16 K. Lease Compliance Review............................................................................ 17 V. LONG-TERM RECOMMENDATIONS.................................................................. 18 A. Airport Master Plan ....................................................................................... 18 B. Terminal Area Improvement Plan.................................................................. 18 C. Relocate Radio Controlled Model Airport ...................................................... 19 D. Brand and Logo............................................................................................. 20 E. Marketing Plan .............................................................................................. 20 F. Develop Comprehensive Land Use Plan....................................................... 21 G. Primary Management Compliance Documents............................................. 21 H. Air Traffic Control Tower Development ......................................................... 22 Attachment 1

City Council Agenda January 16, 2024

EXECUTIVE SUMMARY
Airport Assessment 1
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) I. EXECUTIVE SUMMARY
Scope of Work: This report conveys AMCG’s observations, opinions, findings, and short and long-term recommendations relating to the operation, maintenance, administration, and planning of the Paso Robles Municipal Airport (Airport).

Areas Details
Short-Term Recommendations
Airport Staffing - Analyze current/future staffing needs to ensure adequate staff to support the management and operation of the Airport Revenue Enhancements - Explore enhancement strategies to improve revenues and provide necessary resources to further improve the overall operation of the Airport.

Airport Security Improvements - Conduct security assessment of the Airport and develop/implement a security plan in conformance with
industry recognized best practices.

Airfield Self Inspection Protocols - Develop airfield self-inspection program and implement daily, documented airfield inspections.

Airport Signage Program - Develop a signage program to include safety, commercial, directional, and enhanced monument signage
Airport Operations Manual - Develop an Airport Operations Manual to enhance and guide the operations of the Airport
Airside infrastructure
Improvements
- Conduct ALP update with narrative to identify and address airside infrastructure deficiencies
Aeronautical Services
Enhancements
- Develop a marketing strategy to attract additional
commercial aviation service providers
Strategic Airport Business Plan - Develop a Strategic Airport Business Plan that outlines the mission, vision, values, goals, objects and action plans of the Airport
Market Assessment/ Feasibility
Study for Hangars
- Analyze the number, type(s), and feasibility of hangar development in the short- and long-term
Lease Compliance Review - Review existing leases to ensure accuracy of leased premises and lease structure
Long-Term Recommendations
Airport Master Plan Update - Update the Airport Master Plan to reflect contemporary conditions and proposed facility development
Terminal Area Improvement
Plan
- Develop a comprehensive plan to improve overall layout and functionality of the commercial aeronautical services area Relocate North County Cloud
Clippers RC Field
- Reduce/eliminate liability exposure and enhance the overall safety and security of the Airport
Brand and Logo - Develop, through a collaborative effort with the City and Airport stakeholders, an airport brand and logo
Marketing Plan - Develop and implement a marketing plan to emphasize the Airport’s strengths and opportunities
Develop comprehensive land
use plan for both aeronautical
and nonaeronautical land
- Integrate the Airport into the Paso Robles Space Innovation and Technology Park planning effort
Primary Management
Compliance Documents
- Develop and/or revise (update) Rules and Regulations, Minimum Standards, Leasing/Rents and Fees Policy, and
Development Standards
Air Traffic Control Tower
Development
- Monitor aircraft operations to determine if planning and construction of an Air Traffic Control Tower is feasible Attachment 1

City Council Agenda January 16, 2024

INTRODUCTION
Airport Assessment 2
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) II. INTRODUCTION
A. Scope of Work
Aviation Management Consulting Group (AMCG) has completed an operational and business assessment (Assessment) of the Paso Robles Municipal Airport (Airport). The primary goal of the Assessment was to develop a series of recommendations intended to enhance the Airport’s overall operational and financial performance and position the Airport for future growth and development. AMCG’s observations, opinions, findings, and recommendations are consistent with a best practices approach, considering the circumstances that exist at the Airport and the conditions that exist in the market.

B. Project Approach
AMCG conducted an evaluation and assessment of the planning, development, operations, and management of the Airport (in general) and the finances of the Airport.

The most significant findings and/or observations, detailed in this report, consist of the 19 areas/items (in the short- and long-term) in recommended priority order.

AMCG’s recommendations are designed to provide a foundation for future development and operational improvements at the Airport. AMCG conducted a limited assessment focusing primarily on airport planning, development, operations, and management.

Additionally, the City engaged AMCG to provide on-site staff support to the Airport Manager and the City. The perspective gleaned from AMCG onsite staff was invaluable in the development of this assessment report.

To achieve the scope of work, a representative of AMCG (Robert Trimborn, Senior Aviation Consultant) conducted a site visit from Tuesday, February 21, 2023 through Thursday, February 23, 2023. An in-depth understanding was also achieved through a 3- month operations consultation by AMCG representative, Dave Ruppel that included the following:
⮚ meetings with Airport management/staff, City management and elected/ appointed officials, commercial aeronautical operators at the Airport, and users/tenants of the Airport and
⮚ tours of the Airport to understand its current operation, maintenance, and management.

During the meetings, operational, management, and development issues were discussed, including the following:
⮚ Airport operation and maintenance issues
⮚ Staffing levels and attendant roles and responsibilities ⮚ Value of the Airport to the community and region
⮚ Strengths, weakness, opportunities, and threats for the Airport ⮚ Goals and aspirations for the Airport
⮚ Paso Robles Space Innovation and Technology Park
Attachment 1

City Council Agenda January 16, 2024

INTRODUCTION
Airport Assessment 3
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) ⮚ Commercial aeronautical operators and major users of the Airport ⮚ Contemplated management and facility improvements
⮚ Airport operations – specifically military and corporate jet operations ⮚ Airside geometry and pavement issues
⮚ Landside access
⮚ Hangar demand and related development opportunities
⮚ Revenue challenges
Prior to and following the site visit, AMCG reviewed many City provided documents related to the administration, management, operation, leasing, and maintenance of the Airport including the following pertinent documents:
⮚ Airport Master Plan Update (dated August 2004)
⮚ Airport Layout Plan (dated November 9, 2020)
⮚ Airport Rules and Regulations (adopted June 6, 2017)
⮚ Airport Minimum Standards (adopted September 20, 2022) ⮚ Airport Leasing Policy (adopted May 2, 2023)
⮚ Airport Ordinance (adopted November 20, 1990)
⮚ Sample Lease Agreement (undated)
⮚ Airport Emergency Plan (revised March 20, 2020)
⮚ Paso Robles Airport Business Improvement Plan (dated September 2013) ⮚ Airport Budgets (FY 2018/19 through FY 2022/23)
⮚ Airport Industrial Stormwater Pollution Prevention Plan (dated June 30, 2022) ⮚ Grant of Avigation Easement form (undated)
⮚ Hangar Rules (adopted January 19, 2021)
⮚ Airport Commission Bylaws (adopted October 18, 2016)
⮚ City of El Paso De Robles Organization Chart (undated) ⮚ Airport Land Use Plan (dated February 16, 2005)
⮚ FAA Airport Capital Improvement Plan 2023– 2028 (updated October 23, 2022) ⮚ California Division of Aeronautics CIP Projects 2023–2032 (dated January 24, 2023) ⮚ Airport Fee Schedule (dated 2023)
⮚ Paso Robles Spaceport Preliminary Technical Review (dated February 28, 2022) ⮚ Pre-Application for FAA Spaceport License (dated August 03, 2021) ⮚ Connecting California Polytechnic State University with the Paso Robles Space Innovation and Technology Park (dated August 16, 2022)
Attachment 1

City Council Agenda January 16, 2024

AIRPORT OVERVIEW
Airport Assessment 4
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) III. AIRPORT OVERVIEW
A. Scope of Work
The City of El Paso de Robles (City) is located in San Luis Obispo County (County). The County is situated about midway between Los Angeles and San Francisco, extending from the Pacific coast to the west and Kern County to the east. The City is considered a rural area. It occupies approximately 19 square miles and is the second largest municipality in the County. The City has a population of approximately 32,000 residents.

According to the Paso Robles Chamber of Commerce, the number of employees that reside within the City total over 15,000. The top five largest industries in the City (according to the U.S. Census Bureau) are educational services & healthcare (2,980 jobs), manufacturing (2,008 jobs), retail trade (2,091 jobs), accommodation & food service (1,969 jobs), and public administration (1,215 jobs).

The expanding wine industry, local recreational lakes, and several key attractions, including the Mid-State Fair, have helped make the City a popular tourist destination. Over one million visitors are attracted to the City every year, mostly driven by the numerous wineries located within the City and the surrounding area. Paso Robles region is the 3rd largest wine producing region in California and is home to more than 200 wineries and 40,000 vineyard acres. The economic impact of the wine industry in the City is estimated at $1.467 billion annually.

Attachment 1

City Council Agenda January 16, 2024

AIRPORT OVERVIEW
Airport Assessment 5
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) B. Major Paso Robles Employers
As shown in the following table, the largest employers in the City, are distributed between government services and technical services, each account for the major employers.

Major Paso Robles Employers
Employer Name Industry Number of Employees
(total)
Glenair Inc. Communications Consultants 1,000-4,999
California Mid-State Fair Fair/Concert Venue 500-999
Cuesta College Junior Community College 500-999
City of Paso Robles Municipal Government 313
C. Airport Description
The Airport is owned and operated by the City and is located 4.3 miles northeast of the City center within the incorporated limits of the City. From downtown Paso Robles, the Airport is accessed by traveling east on State Highway 46, turning left onto Airport Road, and proceeding north about a mile and a half. The Airport occupies approximately 1,300 acres of land and sits at an elevation of 834 feet above mean sea level. The Airport is classified as a General Aviation Airport in the National Plan of Integrated Airport Systems (NPIAS) and is classified as a Regional Airport in the California Aviation System Plan (CASP).

The Airport has two runways situated in a “V” configuration.

Runway 01/19 (6,008’ by 150’) and Runway 13/31 (4,701’
by 100’), Runway 01/19 is a non-precision marked and
lighted runway with a partial-length parallel taxiway to its northwest. Runway 13/31 is a non-precision marked and
lighted runway, however it does not have an accompanying parallel taxiway. Both runways are served by a network of connecting taxiways that provide access to the terminal, self-serve fuel, aircraft storage hangars, ramps, tiedown areas, FBO, and the Estrella Warbird Museum. A lighted
and marked Helipad with six designated parking locations is situated along the east side of Taxiway E, across from the terminal. Cal Fire operates an active base at the Airport.

The Airport has a rotating beacon, primary and secondary wind cones, and a segmented circle. Runways 19 and 31 have 4-box PAPI. Both runways are equipped with elevated edge and threshold lights, with Runway 1-19 being a High Intensity Runway Light, 5-step system. The threshold of Runway 19 is equipped with Runway End Identifier Lights. All taxiways are delineated with elevated edge lights or stake-mounted reflectors. Prevailing weather conditions at the Airport are generally good throughout the year, which facilitates good access with minimal navigation approach aids. The Airport does not have a glide slope, localizer, or other navigation elements and components typically associated with a precision approach instrument landing system.

Attachment 1

City Council Agenda January 16, 2024

AIRPORT OVERVIEW
Airport Assessment 6
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) The Airport is continuously open for aircraft operations. With the exception of maximum weight limitations and airfield geometry, there are no operational restrictions for either runway. The Airport does not have scheduled air carrier service and is used primarily for business, agricultural, and recreational activity. Aircraft operations are evenly distributed:
weekends for recreation and weekdays for business. The Airport also supports significant transient military operations and activities, mostly in conjunction with nearby Camp Roberts located to the northwest.

During fire response activities, Cal Fire operates firefighting air tanker aircraft from their base at the Airport. Operations tend to start mid-morning, after morning briefing and review of aerial incident documentation, and continue up to sunset. Operations after sundown are generally limited to return-to-base movements, and usually wrap up within an hour of sunset. The California Highway Patrol also operates an air operation base utilizing both fixed wing and helicopter aircraft.

D. Aircraft Operations
The Airport does not have an air traffic control tower, however based on data received from a recently installed ADSB tracking system, the Airport staff estimates that 40,000 aircraft operations occurred during 2022.

E. General Aviation Based Aircraft
As shown in the following table, 193 aircraft are currently based at the Airport.

F. Fuel Sales
The following table depicts annual fuel sales provided by Airport staff that covers a tenyear period beginning in 2012.

Singleengine Multi-engine Jet Helicopter Other Total
171 13 1 6 2 193
General Aviation Based Aircraft
Year Avgas Jet Fuel Total % Change
2012 138,795 307,381 446,176 N/A
2013 174,738 457,841 632,579 41.8%
2014 184,159 283,556 467,715 -26.1%
2015 160,932 494,625 655,557 40.2%
2016 188,680 643,516 832,196 26.9%
2017 143,866 482,909 626,775 -24.7%
2018 130,437 478,070 608,507 -2.9%
2019 136,343 402,662 539,005 -11.4%
2020 139,556 556,181 695,737 29.1%
2021 72,769 226,939 299,708 -56.9%
2022 146,411 523,255 669,666 123.4%
General Aviation Fuel Sales
Attachment 1

City Council Agenda January 16, 2024

AIRPORT OVERVIEW
Airport Assessment 7
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) G. SWOT Analysis
AMCG conducted a Strength, Weaknesses, Opportunity, and Threats (SWOT) analysis of the Airport as part of the Assessment. The primary objective of the SWOT analysis was to isolate and properly categorize (to the greatest extent possible) actual and perceived strengths and weaknesses of the organization and Airport (from an “internal” perspective) and opportunities and threats (actual and perceived) from an “external” perspective. The data was gathered from AMCGs perspective of the Airport and interviews conducted with stakeholders and City staff.
 Strengths
o Available land for future aeronautical/non-aeronautical growth and development
o Location within the City and the region including proximity to the planned Paso Robles Space Innovation and Technology Park, Spaceport, local military ranges, and the Pacific Ocean
o Ability to provide aeronautical support for military training and operations o Runways, taxiways and related airside infrastructure are capable of supporting a wide variety of aircraft operations
o City leadership proactively supports the Airport and its development o Provides access to the community and to the expanding local wine industry o Airport is invaluable to the tourism industry, especially for high end visitors to the City
o Great relationship with California Polytechnic State University o Great working relationship with local military units
Attachment 1

City Council Agenda January 16, 2024

AIRPORT OVERVIEW
Airport Assessment 8
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023)  Weakness
o Inadequate Airport staffing necessary to provide adequate administrative, maintenance, and operational support
o Airside security does not meet industry standards for the category and class of airport
o Lack of adequate hangar facilities to accommodate existing and future demand o Current revenue generation capabilities are inadequate to support needed improvements and operational enhancements
o Lack of strategic business plan to define the mission, vision, and value of the Airport and guide future development and initiatives
o Aging and inadequate airside/landside infrastructure
o Terminal area ramp access and space is inadequate to accommodate large numbers of transport category aircraft – specifically C-130 and A400M military aircraft
o Several taxiways are inadequate to accommodate transport category aircraft – strength and geometry
o Airside access roadways need to be developed to eliminate potential incursions with aircraft operations
o Internet connectivity and data access is inadequate and needs to be improved o Landside directional signage is inadequate. Monument sign is too far off Airport Road and partially obscured by foliage. Terminal building lacks signage o Airport Road is in need of repair and realignment to facilitate future growth especially the Highway 46 /Airport Road interchange
o Lack of adequate commercial aeronautical service providers to foster future growth
 Opportunity
o Spaceport certification/development and the types of business that it will attract to the Airport and surrounding area
o Integration into the proposed Paso Robles Space Innovation and Technology Park development
o Development of a comprehensive Airport land use/development plan to exploit the growth and development in the local area
o Hangar development including the development of infrastructure (water, sewer, data)
o Development of an Airport business park that includes airside access to leasehold premises
o Opportunity to reinvent the image and role of the Airport in the community o Activity with the Spaceport and chance to make developments correctly in a way that benefits the Airport
o Opportunity for development that serves the entire community o Abundance of compatible land uses surrounding the Airport o Good political and community climate that supports the Airport o Good prevailing weather conditions
o Cal Fire Tanker Base
o California Highway Patrol Aero Unit Base
o Good restaurant
Attachment 1

City Council Agenda January 16, 2024

AIRPORT OVERVIEW
Airport Assessment 9
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023)  Threats
o Incompatible land uses (housing, schools, etc.) that could occur as a result of Tech Corridor development
o Emergence of anti-noise groups resulting from increased aircraft activity o Future economic uncertainty triggered by a down-turn in the economy o Self-interest from long-term lease holders resulting in reduced revenues o Push back on leasehold improvement reversion to the City and resulting loss of potential revenue
o Political challenges to making necessary facility improvements, local road realignments, and business community reluctance to facilitate the development of the Airport
H. Commercial Aeronautical Operators
Commercial Aeronautical Operators
Operator Name Activity
ACI Jet Provides fixed base operator services including aircraft fueling, aircraft maintenance, ramp services, concierge services (e.g., hotel and rental car reservations with preferred rates, limousine and sedan services, and catering services), aircraft detailing services, crew car, coffee, and ice, ground power unit, lavatory services, weather and flight planning, wireless internet, belt loader, and baggage cart.

Air Paso Flight Services Provides flight instruction, aircraft rental, and sightseeing.

Airport Rental and Leasing Provides small aircraft hangars for lease.

Antique Aero Provides vintage aircraft mechanic services Avlite Corporation Provides aircraft lighting and parts Balloons Over Paso Provides commercial hot air balloon rides Cooks Coastal Enterprises Provides pilot examiner/flight simulator services.

Del Rio Aviation Provides helicopter services including but not limited to FAA certified repair station, aircraft parts, helicopters, flight lessons and aerial services
Nunno Corporation Offers hangar rental and provider of structural steel systems specializing in architectural steel buildings, structural steel fabrication and steel building components
Sinton Helicopters Sinton helicopters services include fire firefighting, helicopter skiing, search and rescue, utility patrols, agricultural spraying, fertilizing and seeding, frost protection, construction lift work, geophysical exploration, animal control, charter and tours.

Helicomm Avionics Provides FAA certified avionics sales, repair, and installation services Joe's One-Niner Diner Full-service restaurant – Hours 7am to 2pm / 7 days per week Attachment 1

City Council Agenda January 16, 2024

SHORT-TERM RECOMMENDATIONS
Airport Assessment 10
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) IV. SHORT-TERM RECOMMENDATIONS
A. Airport Staffing Plan
AMCG recommends that the City develop a comprehensive Airport staffing plan to adequately manage the management and operation of the Airport based on industry best practices.

Currently the Airport Division lacks sufficient staff necessary to adequately operate and maintain the Airport in accordance with industry recognized best practices for the scope and scale of its operation. The current Airport staff consisting of an Airport Manager who reports to the Airport 5 days a week, and remains on-call 24 hours a day, 7 days per week, without sufficient relief of duties, in addition to one Airport Maintenance worker is wholly inadequate and needs to be immediately addressed. Inadequate staffing levels can lead to, absenteeism, staff burnout, and employee retention issues. Furthermore, inadequate staffing will make recommendations found in this report challenging to complete without adequate time and resources dedicated to those recommendations.

There is no depth to the organization to back fill positions in the event of an illness, vacation, etc. No safety backup for hazardous maintenance operations. No dedicated staff for operations tracking besides the Manager. No ability to plan for future succession.

With the manager required to cover all administrative, operations, and maintenance support, no time is left for strategic planning or management. A staffing plan should be developed to provide adequate coverage to operate and manage the Airport on a daily basis as well as the implementation of key training protocols.

Key positions need to be identified, job descriptions need to be developed, and job duties need to be created prior to implementing a staffing plan that balances the management/ operational needs of the Airport with reasonable financial considerations. However, based upon AMCG’s extensive experience in the airport industry, it is recommended that the City consider the following staff positions for the Airport:
 Airport Manager
 Assistant Airport Manager/Airport Operations Supervisor  Airport Operations Specialists (2)
 Airport Maintenance Crew Leader
 Airport Maintenance Workers (2)
 Administrative Assistant
B. Revenue Enhancements
AMCG recommends that the City explore revenue enhancement strategies to provide necessary resources to further improve the overall operation of the Airport.

One of the top priorities repeatedly expressed by City staff, Airport management, and interviewed stakeholders is the need to enhance the Airport’s revenue-generating capabilities to hire additional staff and improve the overall Airport.

Attachment 1

City Council Agenda January 16, 2024

SHORT-TERM RECOMMENDATIONS
Airport Assessment 11
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) Based on AMCG’s limited review and discussions with Airport management, it appears the Airport is currently operating on a minimum budget. Based on budgetary information provided to AMCG, there appears to be very little to eliminate or reduce from the Airport’s expenditures without significantly impacting the operation and maintenance of the Airport.

Therefore, it is imperative to embark on a concerted effort to develop short and long-term strategies to enhance the revenue potential of the Airport. AMCG is keenly aware that the current leasing policy and generous lease terms and rental rates have effectively restricted the Airport’s ability to generate necessary revenues to manage, operate, and maintain the Airport. AMCG provides the City the following recommendations for consideration:
⮚ Develop a marketing strategy to attract commercial operators to develop aeronautical and non-aeronautical land and improvements on the Airport. ⮚ Update the Leasing Policy and all leasing guidance to reflect the current Leasing Strategy Plan that was recently approved by the City Manager. ⮚ Conduct an Airport fee study to ensure the City is charging appropriate costrecovery fees to recover the costs incurred relating to the planning, development, operation (including maintenance and repair), management, and marketing of the Airport and support future fee adjustments. An updated fee schedule should include, at a minimum, fuel flowage fees, ramp fees, and/or landing fees. Careful review of all budget and actual information will be critical to this study. ⮚ Exercise the reversionary rights at the end of a lease term (and at the end of any other agreement). By exercising the existing lease terms and conditions related to reversion, the Airport would realize a significant long-term increase in revenue when improvements revert to the Airport and are adjusted to a fully improved market rent.

C. Security Improvements
AMCG recommends the City conduct a security assessment of the Airport and develop/implement a security plan. The security plan should focus on establishing security protocols and procuring necessary equipment and facilities to ensure the Airport is operated safely and securely in conformance with industry recognized best practices.

Providing a secure Airport operating environment for based tenants and transient operators should be of paramount importance for the City. AMCG also noted significant deficiencies in Airport security measures including, but not limited to, non-compliant perimeter fencing, antiquated airside access controls, lack of video monitoring systems, and lack of staff to conduct on-going security patrols. At the present time, the Airport does not have a cardkey/identification badge access system or airside drivers training program. The City’s current approach to airport security does not conform with industry best practices and opens the City to significant liability exposure in the event of a security breach.

Attachment 1

City Council Agenda January 16, 2024

SHORT-TERM RECOMMENDATIONS
Airport Assessment 12
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) The following is a list of items that should be considered during the security assessment:
 Install/upgrade perimeter fencing (where needed) that conforms with FAA standards  Install/upgrade vehicle/pedestrian access gates that meet industry standards including lighting where appropriate
 Install gate numbers and access restrictions signage (no trespassing).  Enter into an agreement with the Paso Robles Police Department to provide periodic security patrols
 Develop/implement security patrol protocols/procedures  Install wireless cardkey access system (card-in/card-out)  Implement access control protocols to prevent unauthorized access to the AOA including the requirement that all vehicle operators must card-in and card-out of the access gates
 Develop/implement Airport identification badge/cardkey access system protocols.  Develop/implement an airside driver training program
 Install video monitoring at vehicle and pedestrian access gates and alongside strategic perimeter fencing
 Work with the Estrella Warbird Museum staff to enhance security measures to prevent visitors from unauthorized access to the AOA
In addition to the security assessment, the City should develop a security training program to train Airport staff in best practices related to airport security. This training ensures Airport management and staff have a thorough knowledge of safety and security practices related to aircraft and vehicle operations. Additionally, Airport management and staff must fully understand potential security issues, concerns, and threats and be trained to identify unusual conditions or situations, notify appropriate agencies, and file necessary reports.

D. Airfield Self Inspection Protocols
AMCG recommends that the City develop an airfield self-inspection program based on 14 Code of Federal Regulation (CFR) Part 139 protocols and implement daily, documented airfield inspections.

The safe and secure operation of the Airport is the most critical component of airport management. Unsafe conditions can have catastrophic consequences for aircraft operators, Airport users, and the surrounding public while creating immense liability exposure for the City. It is extremely important the City implements an airport safety selfinspection program monitoring specific Airport conditions to identify unsafe conditions for prompt corrective actions. It is a customary practice for airport sponsors to assign the responsibility of ensuring overall airport ground safety to the Airport Manager and/or an Airport Operations Supervisor. A self-inspection checklist needs to be developed to guide and document facility inspections.

Attachment 1

City Council Agenda January 16, 2024

SHORT-TERM RECOMMENDATIONS
Airport Assessment 13
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) Primary attention during the airfield inspection should be given to critical safety items such as pavement areas, safety areas, markings, signage, lighting, aircraft rescue and firefighting, fueling operations, navigational aids, ground vehicles, obstructions, public protection, hazard management, and airfield construction.

The airfield inspection program should ensure the Airport is inspected at least daily including during the hours of darkness (currently, no staff is on-site during hours of darkness). AMCG understands that airfield inspections are taking place, but it does not conform with industry best practices. The FAA has developed standards for airport safety self-inspection programs under 14 CFR Part 139 for airports capable of serving air carrier operators. While these requirements are mandatory for airports holding a 14 CFR Part 139 Airport Operating Certificate, the regulations contain many safety practices the FAA recommends for use at all airports. FAA Advisory Circular (AC) 150/5200-18C Airport Safety Self-Inspection provides guidance for the development of an effective selfinspection program.

E. Airport Signage Program
AMCG recommends the City implement a signage program consisting of the following elements:

Safety Signage
Signs should be installed on each vehicle/pedestrian gate leading to the Air Operations Area prohibiting trespassing and unauthorized commercial activity Every gate should have a specific number that is posted on both sides of the gate for safety and informational purposes.

Commercial
Signage
Standards should be developed by the City for commercial aeronautical signage (both for the landside and airside). These signs are critical for transient aircraft operators and visitors to the Airport. These signs help customers to know where the various aeronautical businesses are located. Proper, uniform commercial signage also contributes to an overall professional appearance of the Airport. The Terminal Building should have a prominent sign (both airside and landside) so visitors know where to go for transient line services, fueling, pilots’ lounge, and administrative offices.

Directional
Signage
There needs to be clearly visible directional signage placed at critical locations on the landside directing visitors to the Airport and key areas of the Airport (i.e., Airport Terminal building, commercial aeronautical operator locations, entrance/exit gates, etc.).

Monument
Signage
The Airport’s only monument sign is obscure, set too far off Airport Road, and only visible to north-bound traffic. It either needs to be relocated to a more prominent location or a new (recommended) contemporary sign with an LED display needs to be installed so the location of the Airport is more readily apparent. The new sign needs to direct visitors to the Airport Terminal Building and commercial aeronautical operators.

Attachment 1

City Council Agenda January 16, 2024

SHORT-TERM RECOMMENDATIONS
Airport Assessment 14
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) F. Airport Operations Manual
AMCG recommends the development of an Airport Operations Manual to guide the Airport Manager and Airport Operations Supervisor/Specialists in operating the Airport consistent with industry best practices.

It is important for the City to develop an Airport Operations Manual to document and guide Airport Operations personnel with best practices for operating and maintaining the Airport.

Additionally, the City should implement training protocols for all Airport Operations personnel. The American Association of Airport Executives (AAAE) has extensive airport operations educational programs designed to train airport operations personnel on dayto-day airport operations from fixing runway lights to conducting airport safety inspections.

Airport Certified Employee (ACE) training programs (including Airport Operations, Airfield Lighting Maintenance, Safety Management Systems, Security, etc.) increase the knowledge and understanding of airport operations staff. The Airport Safety and Operations Specialist (ASOS) programs (basic and advanced) are designed to increase the knowledge and understanding of airport operations personnel to ensure airports operate safely and conform with FAA requirements. Both industry-recognized training programs are highly recommended.

G. Airside Infrastructure Improvements
AMCG recommends that the City embark upon an ALP update with narrative to identify and address airside infrastructure deficiencies that currently inhibit the growth of the emerging fleet mix of aircraft utilizing the Airport.

Based on AMCG’s review of the airside infrastructure, evolving fleet mix (that includes a significant increase in military transport category aircraft operations), and suggestions made during interviews with airport stakeholders, AMCG has identified several deficiencies that should be addressed during an update of the Airport Layout Plan to enhance overall safety and operational efficiency of the Airport. The following is a list of recommendations:
 Replace and/or expand the terminal ramp - the ramp east of the terminal building is inadequate to effectively support and accommodate the evolving operational fleet using the Airport, especially multiple large military aircraft (C-130 and A400M) and corporate turbine aircraft, particularly during peak hours.  Reconfigure Taxiway Echo to east side of the terminal ramp to reduce/eliminate conflict with transient ramp operations occurring on the terminal ramp.  Correct taxiway strength deficiencies identified in the 2022 non-destructive testing final report, based on non-destructive testing of airfield pavement surfaces.  Address taxiway geometry as it relates to runway and taxiway intersections - specifically taxiway fillet design to more safely accommodate large military transport category aircraft.

Attachment 1

City Council Agenda January 16, 2024

SHORT-TERM RECOMMENDATIONS
Airport Assessment 15
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023)  Develop airside roadway system to provide vehicle access to leasehold areas to reduce/eliminate vehicles from driving on taxiways/taxilanes.  Install additional taxiway lighting where appropriate to enhance the overall safety of nighttime operations, specifically during inclement weather and reduced visibility.

H. Aeronautical Services Enhancements
AMCG recommends the City develop a marketing strategy to attract commercial aviation service providers in an effort to enhance the availability of general aviation products, services, and facilities at the Airport.

A concern expressed by several Airport stakeholders was the deficiency of general aviation products, services, and facilities that cater specifically to light general aviation aircraft. To accomplish this element, the City should make a concerted effort to expand and enhance the availability of products and services to be more responsive to the increasing demand of based tenants and transient aircraft operators. This can be accomplished through a targeted marketing campaign through social media aimed to industry organizations and by placing advertisements in industry publications.

To further facilitate this effort, the City could fund the development of a facility that would accommodate small commercial operators and reduce the capital expense required to develop improvements at the Airport to enter the marketplace. The facility would be a single commercial structure that would have a minimum of four hangar spaces, adjoining office space, a common ramp and vehicle parking lot.

I. Strategic Airport Business Plan
AMCG recommends the City develop and implement a Strategic Airport Business Plan.

Currently, the City does not have a Strategic Airport Business Plan to guide the management, operation, and development of the Airport. As indicated previously, AMCG understands that the City and region are changing in a fundamental way. The Paso Robles Space Innovation and Technology Park is in the planning stages and Spaceport certification is being actively pursued. This evolutionary change in the overall regional business climate will significantly impact the Airport and result in increased transient (and based) aircraft operations of all category and class of aircraft. To prepare for, and to effectively accommodate this fundamental change, the City should embark on a comprehensive strategic business planning process to position the Airport for its future role in this new business climate.

Attachment 1

City Council Agenda January 16, 2024

SHORT-TERM RECOMMENDATIONS
Airport Assessment 16
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) As outlined in ACRP Report 77: Guidebook for Developing General Aviation Airport Business Plans, an airport business plan is a document that uses a logical and disciplined structure to set out goals, objectives, and action plans that drive the day-to-day operation and management of an airport. Further, the airport business plan would outline the Airport’s mission, vision, and values statements as well as financial budgets to forecast the financial position or performance of the Airport.

This critical plan would provide the City with an invaluable resource to assist in making informed decisions regarding the future management, operation, and development of the Airport.

J. Market Assessment/Feasibility Study for Hangar Development AMCG recommends the City conduct a market assessment/feasibility study as it relates to hangar development to determine the number, type(s), and feasibility of hangar development at the Airport in the short and long-term.

Currently, the 156 existing aircraft hangars are fully occupied and there is a waiting list for hangars. Currently there is a demonstrated demand for all types of hangars at the Airport. Hangars can also be a significant source of revenue for the Airport and enhance the population of based aircraft and tenants. During AMCGs interview with stakeholders, we were informed time and again that new hangars need to be constructed to meet this demand. However, hangar construction can represent a significant investment for the City or a private developer. Therefore, it is important to fully assess and analyze various funding/development scenarios before proceeding with a hangar development project. It is recommended that the City conduct a cost-benefit analysis to determine the appropriate action most beneficial to the City which may include City financing and development or private financing and development. There are several options the City can explore when funding hangars and/or infrastructure improvements to facilitate hangar development.

These include, but are not limited to, the following funding mechanisms:

General Fund Financing – Dependent on the City’s financial reserves, the Airport Fund could take a loan from the City’s General Fund and pay back the General Fund through an agreed upon repayment schedule.

Public Enterprise Revenue Bonds – Public Enterprise revenue bonds are long-term debt instruments retired by specific dedicated revenues.

Caltrans Airport Loan Program – Administered through Caltrans Division of Aeronautics, the Airport Loan Program consists of discretionary State of California loans offered to eligible airports for construction and land acquisition projects that benefit an airport and/or improve the airport’s self-sufficiency.

Attachment 1

City Council Agenda January 16, 2024

SHORT-TERM RECOMMENDATIONS
Airport Assessment 17
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) ISRF Program – California Infrastructure and Economic Development Bank (IBank) provides financing to public agencies for a wide variety of infrastructure and economic development projects (excluding housing) through the Infrastructure State Revolving Fund (ISRF) Program.

Airport Improvement Program (AIP) Funded Public Use Areas – The FAA provides AIP grant funding for certain public use facilities such as runways, taxiways, taxilanes, aprons, etc. FAA policy permits AIP funding for the construction of public use taxilanes and aprons within the limits from the edge of the object free area up to the face of a structure or object which is typically, 20 to 25 feet from the hangar door.

AIP Grant Funded Hangar Development Project – The FAA allows the use of AIP funds for certain revenue-producing facilities, such as hangars or fuel storage facilities. The Federal share of the cost of allowable revenue-producing facilities must be funded with non-primary entitlements and cannot utilize any discretionary funds.

Commercial Lending Institutions – The City could explore accepting a loan from a commercial lending institution such as a bank the City currently has a financial relationship with. Typically, such institutions charge market-based interest rates that are not as attractive as those available from other public agencies.

K. Lease Compliance Review
AMCG recommends conducting a forensic review and analysis of the Airport’s budget and financial position to ensure conformance with FAA requirements and Generally Accepted Accounting Principles (GAAP).

AMCG conducted a cursory review of the leaseholds and agreements at the Airport.

During this review, AMCG could not identify adequate accounting for some of the specific uses occurring at the Airport. To ensure compliance with the FAA Airport Sponsor Assurances (specifically revenue diversion) and GAAP, AMCG recommends a thorough review of all agreements and uses to ensure agreements exist for all leaseholds and uses and that revenue from all activity occurring on the Airport is being accounted for and remains within the Airport Division’s budget.

Attachment 1

City Council Agenda January 16, 2024

LONG-TERM RECOMMENDATIONS
Airport Assessment 18
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) V. LONG-TERM RECOMMENDATIONS
A. Airport Master Plan
AMCG recommends that the City prioritize a complete update of the Airport Master Plan.

The 2018 Airport Master Plan (Master Plan) "recertification" does not appear to be based on a rigorous evaluation of the Airport, community’s needs, or proposed new development. Nothing has been changed since the Master Plan was originally adopted in 2004. Airport Master Plans cover a 20-year time period. FAA recommends that sponsors update the Master Plan every 20 years to ensure that the document reflects the current conditions and proposed developments at the Airport and in its vicinity.

The FAA Airports District Office (ADO) has suggested that the City update its Master Plan and that all proposed development on the Airport be reflected in the Master Plan to receive the approval of the ADO. Based on the significant increase in traffic and the changes to primary aircraft mix, AMCG recommends that the City embark on a Master Plan update as soon as possible and including in it the allowed information on the spaceport effort. Master Plan updates are eligible for funding through a FAA Airport Improvement Program grant program.

B. Terminal Area Improvement Plan
AMCG recommends that the City develop a comprehensive plan to improve the overall layout and functionality of the terminal area and Airport Administrative Offices.

While the Terminal building is fundamentally and structurally in good condition, it is in need of painting and updating including new carpeting and furniture. The parking areas need to be slurry sealed and repainted and landscaping is needed for all planting areas.

Additionally, the Airport Administration Offices located in the north end of the second floor will need to be expanded to accommodate future staffing and functional needs. Reclaiming the upstairs offices currently used for a flight training business, moving that business to offices that are coming available in the adjacent building currently used by FAA Technical Operations, and converting the upstairs offices into Airport Administrative and Operations spaces would help meet the office needs resulting from the new staffing plan. Finally, the Terminal building was originally designed to allow for a mirror image wing to be added to the south end of the building that could be used by aeronautical businesses and would help with the connection into the future FBO development in that direction.

Attachment 1

City Council Agenda January 16, 2024

LONG-TERM RECOMMENDATIONS
Airport Assessment 19
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) C. Relocate Radio Controlled Model Airport
AMCG recommends that the City work with North County Cloud Clippers to relocate the radio control model aircraft facility off the Airport with the overarching goal of reducing/eliminating liability exposure while enhancing the overall safety and security of the Airport.

Currently there is an active radio control model aircraft facility located approximately 1,000 feet northeast of Runway 13/31 within the Air Operations Area (AOA) of the Airport.

The facility is known as the North County Cloud Clippers RC Field (RC Field). According to the Academy of Model Aeronautics website, permitted activities at the field include: 3- D, Ducted Fan, Electric, Fixed Wing, Fuel/Gas, Giant Scale, Helicopters, Park Flyers, Pattern, Pylon Racing, Radio Control, and Jets. The facility operates from 9:00 AM until dark. The club that operates the facility is known as North County Cloud Clippers and boasts a membership of approximately 850 members.

The location and operation of this RC Field is problematic on many levels. The most obvious is safety and security of the Airport. Even though the City has established rules and regulations governing the use of the RC Field, the Airport staff have very little control over its use and operation. Users have unfettered access to the RC Field without any formal security, driver, or operational training. They do not have to use a secured gate or provide identification to access the site. Users operate high-performance radio-controlled aircraft while normal aircraft operations are being conducted on active taxiways and runways posing a significant safety of flight risk.

Virtually anyone who knows about the RC Field can use it unsupervised no matter their skill level. This RC Field creates a significant liability exposure to the City in the event of an accident or incident. Individual users are not required to provide certificates of insurance to the City nor indemnify the City.

CFR Part 107 - Small Unmanned Aircraft Systems, governs the operation of radio controlled models to ensure they are operated in a safe and compliant manner to ensure safety of flight.

CFR Part 107.43 Operation in the vicinity of airports – No person may operate a small unmanned aircraft in a manner that interferes with operations and traffic patterns at any airport, heliport, or seaplane base.

Attachment 1

City Council Agenda January 16, 2024

LONG-TERM RECOMMENDATIONS
Airport Assessment 20
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) D. Brand and Logo
AMCG recommends the City develop, through a collaborative effort with Airport stakeholders, a brand and logo for the Airport.

One of the major weaknesses of the Airport is a lack of identity or name recognition.

Additionally, the Airport does not have a logo - further exacerbating a lack of identity. As the Airport competes for customers and potential tenants, establishing a clear Airport identity, also known as branding, is a proven method of influencing customer choice and is an essential aspect of a marketing campaign. The developed brand must be consistently conveyed in collateral materials and clearly reflect the Airport’s identity and reflect the community and marketplace. The Airport’s identity should encompass (1) the mission and vision for the Airport; (2) the assets, amenities, and attributes of the Airport; and (3) the values of the organization. Identity shapes the way the Airport is portrayed to its customers, its stakeholders, and the community it serves. The internet, social media, and other types of digital communication have created opportunities to develop and implement cost-effective branding initiatives.

E. Marketing Plan
AMCG recommends that the City develop and fully implement a marketing plan for the Airport.

In response to the future development of the Spaceport and Paso Robles Space Innovation and Technology Park, the City should commence the development of a detailed and aggressive marketing plan for the Airport. The development of an effective marketing strategy will be a key component of the Airport’s future success. The marketing plan should emphasize the Airport’s strengths and opportunities and also convey its mission, vision, and value. The marketing plan will provide a platform for reaching potential Airport tenants, customers, and transient operators and also attract businesses to the City. The Marketing plan should fully exploit social media and also include an extensive website development/update effort.

During the City’s marketing effort, potential synergistic relationships should be explored to promote the Airport in light of the emerging development of the Spaceport and Paso Robles Space Innovation and Technology Park.

Attachment 1

City Council Agenda January 16, 2024

LONG-TERM RECOMMENDATIONS
Airport Assessment 21
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023) F. Develop Comprehensive Land Use Plan
AMCG recommends that the City embark on a comprehensive land use plan for both aeronautical and nonaeronautical land.

The Airport is blessed with an abundance of developable aeronautical and nonaeronautical land. This available land provides the City with an incredible opportunity to exploit it for future development to the betterment of the Airport and the City. With the planning and marketing well underway for the Spaceport and Paso Robles Space Innovation and Technology Park, now is the time for the City to develop a comprehensive land use plan for the future development of the Airport. The overarching goal of the plan would be to integrate the Airport into the Paso Robles Space Innovation and Technology Park planning effort.

Airports such as Scottsdale Municipal Airport have successfully developed fully integrated business parks into their facilities to great success. The Scottsdale Airpark is now one of the largest employment centers in the state of Arizona. Anchored by Scottsdale Airport, the Scottsdale Airpark encompasses an 8.6 square mile area with over 2,900 businesses employing more than 51,000 people. A comprehensive land use/development plan would guide the future growth and development of the Airport and addresses issues related to the appropriate uses and compatibility with the Airport. The land use/development planning effort will create a document designed to guide the future land use actions of the City and present a vision for the future, including long-range goals and objectives.

G. Primary Management Compliance Documents
AMCG recommends that the City update and/or develop the Airport’s Primary Management Compliance Documents (PMCDs) to establish foundational documents for the management and operation of the Airport.

One of the most important elements of effective airport management is to ensure PMCDs are established and current to guide the management, operation, security, and maintenance of the Airport. The maintenance and development of these critical documents requires commitment from the airport sponsor and staff to ensure the resulting policy documents are reasonable and appropriate for the Airport. The current PMCDs (Rules and Regulations, Minimum Standards, and Leasing Policy) need to be reviewed, revised, and updated to reflect contemporary industry best practices. For example, the Airport’s Minimum Standards have provisions that lack sufficient detail on minimum size/facility requirements for proposed commercial operators. Additionally, the Airport’s Rules and Regulations have provisions that are preempted by federal law.

In addition to updating the existing PMCDs, the City should develop additional policy documents including a Leasing/Rents and Fees Policy and Development Standards which are described below:

Attachment 1

City Council Agenda January 16, 2024

LONG-TERM RECOMMENDATIONS
Airport Assessment 22
City of El Paso de Robles, Paso Robles Municipal Airport (06/09/2023)  Leasing/Rents and Fees Policy – This policy sets forth the parameters for leasing Airport land and improvements and outlines the process for establishing and adjusting rents and fees. This document is based on a “best practices” approach and is used throughout the industry. It would be tailored to meet the needs and requirements of the Airport.
 Development Standards – This document sets forth standards and parameters governing the design, development, construction, and/or modification of improvements at the Airport.

H. Air Traffic Control Tower Development
AMCG recommends the City closely monitor the operational volumes and fleet mix of aircraft using the Airport. If aircraft operations continue to increase along with the number of turbine aircraft and military operations, the City should seriously consider the planning and construction of an air traffic control tower.

The Airport does not currently have an air traffic control tower and is therefore characterized as an “uncontrolled airport” by the FAA. Pilots communicate on a common radio frequency to alert other pilots of their position and intentions. Although most general aviation airports in the United State are uncontrolled and have operated safely for years in that environment, substantial data exists regarding the value of air traffic control towers.

The presence of an air traffic control tower enhances the safety of airports that experience significant growth in operations and/or a changing fleet mix that skews toward a higher percentage of high-performance turbine aircraft operations.

The Airport is currently at around 40,000 operations per year and the FAA normally does not consider a control tower to be necessary until an airport reaches at least 100,000 operations.

A good alternative to consider is the Virtual Tower program. The FAA is developing this concept for airports that have seasonal impacts that drive operations that drive numbers high enough to warrant tower services but don’t justify a traditional tower. A Virtual Tower uses a system of cameras and sensors to provide a remotely located controller with the information necessary to provide tower services. There is also considerable interest from California Polytechnic State University to include the Airport in an experimental program using 5G systems to support the data requirements of a Virtual Tower system. This would help with high seasonal operations and open the door for valuable development of new 5G data systems.

Attachment 1

City Council Agenda January 16, 2024
December 7, 2023
1 Airport Assessment
Ad Hoc Commitee Report:

Foreword:

In 2023 an industry leading consul�ng group, Airport Management and Consul�ng Group (AMCG) was hired to conduct an evalua�on and assessment of the planning, development, opera�ons, management, and the finances of the Paso Robles Municipal Airport. Over a period of three months, AMCG representa�ves worked on site with Airport staff to conduct this Airport assessment. AMCG met with Airport stakeholders, elected/appointed officials, City Management staff, advised Airport management on industry best prac�ces, and worked to develop a writen Airport Assessment report describing the findings and observa�ons of AMCG’s �me on site. Detailed in the report, the most significant findings were the (19) short term and long-term recommenda�ons for the Airport which were listed in order of priority. While the en�rety of the AMCG Airport Assessment findings are important, the priori�za�on of these (19) items is cri�cal in order to move forward, in the short term, with realis�c changes for the beterment of the Airport. To accomplish this goal of priori�za�on, an Ad Hoc commitee of the Airport Commission, made up of Chairman Eric Cook, Commissioner William Briton, and Airport Manager Mark Scandalis was formed to review the AMCG Assessment. Following their review, the ad hoc commitee recommends the following (6) realis�c atainable items for the near-term improvement of the Airport. In addi�on to these (6) priori�zed recommenda�ons, the ad hoc commitee reviewed all (19) recommenda�ons giving each a priority ranking, recommended ac�on to take, likely funding source, and regulatory guidance associated with the recommenda�on if any. The intent of the Ad Hoc commitee’s priori�zed recommenda�ons is to work through the (6) items in the coming 0-5 years, while addressing addi�onal recommenda�ons from the AMCG Assessment as �me permits. The ad hoc commitee accepts the AMCG Airport Assessment in its en�rety and forwards this report to supplement the findings of AMCG recognizing that over �me, the perspec�ves and priori�es, detailed in this ad hoc commitee report may change.

Ad Hoc Commitee priori�zed list of recommenda�ons.

1. Airport Staffing Plan

2. Airport Master Plan Update

3. Airfield self-Inspec�on program

4. Revenue enhancements study

5. Airfield Security improvements

6. Airport Signage Program and Logo development.

AMCG Full recommenda�on list and Ad Hoc commitee comments below.

Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
2 Short Term Recommenda�ons

1. Airport Staffing Plan:
a. Priority:

High
b. Recommenda�on:

Staff up Airport over a three-year period to address cri�cal issues iden�fied in the AMCG Airport Assessment. Transi�on to 7 day a week opera�on, with 24- hour on-call rota�on for the Airport staff. Atached to the end of this report are dra� job descrip�ons for new posi�ons recommended by the ad hoc commitee.

This staffing plan, expected job �tles, and classifica�ons are the ad hoc commitee’s best es�mate at this �me and are subject to change.

Final staffing includes:

Airport Manager – Exis�ng
Airport Opera�ons and Safety Manager – (Assistant Airport Manager) Airport Opera�ons Technician
Maintenance Worker (lead)
Maintenance Worker - Exis�ng
Maintenance Worker - (approved by City Council 11/21/2023) Note: In addi�on to the full-�me employee (FTE) staffing plan brought forth in this report, the ad hoc commitee explored the idea of using contractors for the general maintenance of the Airport. Following a review of exis�ng City agreements with landscape contractors it was determined that FTE’s were the most cost-effec�ve solu�on for Airport maintenance. Generally, contractors cost $100-120/hour for landscape maintenance services. A full-�me maintenance employee costs the Airport enterprise fund about $52/hour factoring in pay and benefits. For a FTE, du�es are not limited to landscape services and a FTE can tend to other maintenance du�es such as the Airport Terminal, Airfield foreign objects and debris removal, and various other du�es as assigned including oncall. Addi�onally, the Airport is made up of two dis�nct sides, the Airside and the Landside. While maintenance of the landside is rela�vely rou�ne and comparable to maintenance of a City Park or other City building; the maintenance of the Airside requires a level of knowledge about avia�on, traffic paterns, and Airport opera�ons to safely and efficiently work on, and around, the City’s Airfield. For these reasons, the ad hoc commitee does not recommend contract maintenance services for the Airport but recommends full- �me employees.

Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
3 Plan for 24-hour on call: (es�mated cost $18,000 per year) • Work with IT department to set up phone system for on call. • Airport staff answer a�er-hours calls. Per City Standard:
minimum 1 hour over�me for calls answered over the phone, 2 hours over�me per response to the Airport, 3-hour over�me per response to the Airport a�er 11pm.
• All staff would be eligible for on call rota�on subject to the needs of the Airport.

Three Year Staffing Plan:

1. Year 1: FY 2024
a. Maintenance worker II (Fully loaded cost $108,467)
i. Pay Range: $50,544-$64,142
ii. Main du�es include landside and airside landscape and grounds maintenance. Maintenance workers are
expected to work one weekend day to provide for 7 day
per week coverage of Airport.

2. Year 2: FY 2025
a. Maintenance worker III (Fully loaded cost $119,000)
i. Pay Range: $56,213 - $72,601
ii. Lead maintenance worker. Main du�es include landside and airside landscape and grounds maintenance.

Responsible for leading the other maintenance workers
on crew. Expected to work Mon-Fri schedule to overlap
other maintenance worker schedules connec�ng both
shi�s. Expected to cover weekend days when necessary.
b. Airport Opera�ons Technician - Tech I/II (Fully loaded cost $125,987)
i. Pay Range: $61,620 – $78,208
ii. Main du�es include data collec�on, security
compliance, opera�ons sta�s�cs tracking, airfield
inspec�ons and maintenance of ligh�ng systems,
naviga�on systems, pavement, weather observa�on
systems, and security systems. Expected to work MonFri shi� covering weekends as necessary.

3. Year 3: FY 2026
a. Airport Opera�ons and Safety Manager - Assistant Airport Manager - Professional Manager I (Fully loaded cost $157,811) i. Pay Range: $75,484 – $95,853
Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
4 ii. Provides supervision of the opera�ons and maintenance of the Airfield and opera�ons and maintenance crews.

Administers pavement maintenance management plan.

Works with Airport Manager to progress long-term
projects.
c. Funding:

This staffing plan is a 3-year phased approach to address cri�cal issues iden�fied in the AMCG Assessment. All costs are ongoing as new staff members will be added to the Airport payroll. All costs for the staffing plan are absorbed solely by the Airport Enterprise fund, a standalone department funded by lease rates, aircra� property taxes, and aeronau�cal charges at the Airport. To implement this staffing plan, the Airport Enterprise Fund needs no supplementa�on from the taxpayer-funded general fund. The plan is fully funded by Airport specific revenue sources. Upon full implementa�on, total cost of the three-year plan is es�mated to be $529,265 per year. A full presenta�on of the financial plan is to be presented at public mee�ngs for Airport Commission and City Council considera�on.
d. Regulatory guidance:

Grant Assurance 19 – Opera�on and Maintenance
Grant Assurance 20 – Hazard Removal and Mi�gatrion
Advisory Circular 150/5210-24 Airport Foreign Object Debris (FOD) Management Advisory Circular 150/5340-26C Maintenance of Airport Visual Aid Facili�es

2. Revenue Enhancements:
a. Priority:

High
b. Recommenda�on:

Many of these recommenda�ons are con�ngent on funding in order to complete them. Ensuring aeronau�cal charges and fees track fair market values is important to maintain a healthy self-sustaining Airport Enterprise Fund. The recommended approach to accomplish this item is to par�cipate in a study of rates and fees as part of the City’s finance department periodic review of Citywide fees, this review is tenta�vely scheduled for FY25. Following the study of rates and fees, if an imbalance is shown, it is recommended to adjust rates over a gradual 3–5-year adjustment period to bring fees more in line with industry and area standards.

NOTE: This is a study of Aeronau�cal charges, e.g. landing fees, parking fees, and �edown fees. Lease rates are not included in this study as lease rates are addressed through the Airports Leasing Policy.
c. Funding:

No financial ask.
d. Regulatory guidance:

Grant Assurance 3 – Sponsor Fund Availability
Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
5 Grant Assurance 22 – Economic nondiscrimina�on
Grant Assurance 24 – Fee and Rental Structure
Grant Assurance 25 - Airport Revenues

3. Airport Security Improvements:
a. Priority:

High
b. Recommenda�on:

Repair all exis�ng gates and accesses to the Airfield. Install cameras for relevant Airport opera�ng areas. The ul�mate goal of this recommenda�on is card key access to airfield, security fencing around en�re parameter, and camera systems in relevant areas. Installa�on of camera and key card system will require internet connec�vity to the majority of Airport. To facilitate security improvements, updates to internet coverage around Airport should be planned for. Airport opera�ons staff will be necessary to manage control of access key cards and badging.
c. Funding:

The need for these upgrades will con�nue to grow as the complexity of the Airport grows. In the short term, minor repair of exis�ng gate access should be completed using Airport maintenance budget as available. In the upcoming budget cycle, monies should be set aside for a security study by a qualified firm.

Pending results of this study, any major repairs should be planned for in subsequent budget cycles. Security improvements are eligible for FAA grant funding and can be added to the Airports capital improvement program if necessary. This approach to use FAA grant funding may delay the implementa�on of the security upgrades as the FAA controls the �ming of the grant funding. The Airport enterprise fund will likely be the fastest way to accomplish needed upgrades. In addi�on to FAA grants or Airport enterprise funding, all new lease agreements and contracts should be required to provide security improvements to the perimeter of the lease site, to which the City will have access to.

The es�mated cost for the security study is $30,000. Following the results of the security study, the Airport should set aside money for security improvements through the normal budget making process and apply for FAA grants as necessary.
d. Regulatory guidance:
• 14 CFR 420.53- Control of Public Access
• Grant Assurance 19 – Opera�on and Maintenance
• Advisory Circular 450.161-1 Control of Hazard Areas
Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
6 4. Airfield Self-inspec�on Protocol:
a. Priority:

High
b. Recommenda�on:

Begin airfield inspec�on protocol per advisory circular 150/5200-18D as soon as possible. As staffing allows transi�on to 7 day a week opera�on, including 24 hour on call rota�on for the Airport staff to address a�er-hour hazards on the Airfield. Beginning this program will bring value to the Airport by preven�ng poten�al mishaps. Regular runway and taxiway inspec�ons will protect Airport from liability for Aircra� accidents and damage associated with foreign objects and debris (FOD). Rou�ne inspec�ons are a low-cost improvement that will allow the Airport to operate efficiently, effec�vely, and safely. c. Funding:

There is no direct financial ask for recommenda�on, but it is recognized that without appropriate staffing it will be challenging to complete the Airfield self-inspec�on program to the frequency detailed in the FAA advisory circular. d. Regulatory guidance:
• Advisory Circular 150/5200-18D Airport Safety self-inspec�on • Grant Assurance 19 – Opera�ons and Maintenance
• Advisory Circular 150/5340-26C Maintenance of Airport Visual Aid Facili�es
• Advisory Circular 150/5200-30D Airport Field Condi�on Assessment and Winter Opera�ons Safety
• Advisory Circular Airfield Pavement Surface Evalua�on and Ra�ng Manuals
• Advisory Circular 150/5345-39E Specifica�on for L-853, Runway and Taxiway Retroreflec�ve Markers
• Advisory Circular 150/5345-28H Percision Approach Path Indicator (PAPI) Systems
• Advisory Circular 150/5345-44K Specifica�on for Runway and Taxiway Signs
• Advisory Circular 150/5340-30J Design and Installa�on Details for Airport Visual Aids
• Advisory Circular 150/5345-27F FAA Specifica�on for Wind Cone Assemblies
• Advisory Circular 150/5200-33C Hazardous Wildlife Atractants on or near Airports
• Advisory Circular 70/7460-1M Obstruc�on Marking and Ligh�ng Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
7 • Advisory Circular 150/5210-20A Ground Vehicle Opera�ons to include Taxiing and Towing an Aircra� on Airports
• Advisory Circular 150/5340-18G Standards for Airport Sign Systems • Advisory Circular 150/5370-2G Opera�onal Safety on Airports During Construc�on
• Advisory Circular 450-179-1 Ground Safety
• Advisory Circular 150/5345-47C Specifica�on for Series-to-Series Isola�on Transformers for Airport Ligh�ng Systems
• Advisory Circular 150/5340-1M Standards for Airport Markings • Advisory Circular 150/5345-12F Specifica�on for Airport and Heliport Beacons
• Advisory Circular 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements

5. Airport Signage Program:
a. Priority:

Low
b. Recommenda�on:

While this recommenda�on is listed as low priority it is an important to enhance the look and feel of the Airport. Long-term recommenda�on #4 “Brand and Logo” should be addressed at the same �me as Airport signage program. Staff should work with the Airport Commission marke�ng subcommitee to standardize the branding, look, and placement of signage around the Airport.

Signage for wayfinding and gates is a cri�cal piece of the Airports emergency plan and will facilitate the ability of first responders to know where to go in case of an incident. Once signage is iden�fied, work with Public Safety departments to create a numbering system for access gates, install “knox box’s” where appropriate. Update Airport terminal lobby signage and gateway areas for beter user experience. The installa�on of a new monument sign at Airport Road and Wing Way is a key considera�on and should reflect the new logo and brand for the Airport.
c. Funding:

In the next budget making cycle, set aside funds to hire a professional firm to help with development of brand and logo that will integrate the Airport into exis�ng branding for Paso Robles. Funding to develop a brand and update Airport signage is es�mated to be $60,000. Addi�onal funding as required will be brought to the City Council for considera�on through the standard budget making process.
d. Regulatory guidance:

Advisory Circular 150/5360-12F Airport Signing and Graphics Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
8 6. Airport Opera�ons Manual:
a. Priority:

Medium
b. Recommenda�on:

Develop an Airport opera�ons manual detailing procedures for general maintenance and opera�ons of the Airport. This manual will establish objec�ves, policies, standards, rules, regula�ons, and procedures necessary for proper management of the Airport. The Airport already has many of these documents exis�ng, but they need to be compiled into one complete manual.

Key elements of the opera�ons manual should include:
• Introduc�on
• Airport Rules and Regula�ons
• Minimum Standards for Aeronau�cal Services and Ac�vi�es • Physical features of the Airport and informa�on concerning support services such as u�li�es
• Airport inspec�on and maintenance procedures
• General Safety
• Airport Emergency Plan and responsibili�es
• Land leasing procedures
• Commercial Operator procedures
• Landing, �e-down, and aircra� parking agreement procedures c. Funding:

No financial ask at this �me. This item is to be completed through the normal course of work by the Airport Management staff with support and guidance from the Airport Commission and City Council. Over �me, as regula�ons change, it may be necessary to hire consultants to help ensure compliance with FAA rules and regula�ons, in these instances normal budget making, and procurement procedures would be followed.
d. Regulatory guidance:
• None known, it is considered a “best prac�ce” to have an opera�on manual.

Guidance for components of the manual are detailed in various Advisory Circulars and Grant Assurance documents.

Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
9 7. Airside infrastructure improvements:
a. Priority:

Medium
b. Recommenda�on:

Airside infrastructure improvements will always be an ongoing process at the Airport. The Airport should work to sign leases that will improve airfield infrastructure, work to earn FAA grants to maintain exis�ng airfield improvements, and master plan for needed future development. c. Funding:

No financial ask at this �me. FAA Grant funding will be a major component for large infrastructure projects like runway/taxiway improvements and apron expansions. The Airport’s budget should con�nue the prac�ce of se�ng aside funds to match FAA grants, generally this would be 10% of the total grant amount. Outside the FAA grant program, the Airport budget should include funds for pavement maintenance management plan (PMMP) implementa�on.

These smaller PMMP projects, like crack fill and seal coa�ng, are cost effec�ve solu�ons for pavement maintenance and can help to prolong the life of exis�ng pavement surfaces. Revenue genera�on projects like hangars or build to suit projects can provide necessary airside infrastructure improvements and posi�ve cash flow to the Airport Enterprise fund. There are many op�ons for these types of projects, including Airport Enterprise reserves, investment from General Fund in the Airport, or loan programs from Caltrans or private financial ins�tu�ons.

Any such project or investment would need to be veted by the Airport Commission and City Council showing a proven return on investment, re: Second Wind Way property. Lastly, Airport Terminal projects are something to consider and are eligible for FAA grant funding with proven need. Generally, priority for these grants is given to Airports with commercial air service . d. Regulatory guidance:
• Advisory Circular 150/5380-7B Airport Pavement Management Program (PMP)
• Advisory Circular 150/5360-13A Airport Terminal Planning

8. Aeronau�cal services enhancements:
a. Priority:

Medium
b. Recommenda�on:

Enhancing services for local and i�nerant Airport users is always needed. The new FBO contract will hopefully add aeronau�cal services for incoming visitors by way of improved pilot facili�es at the FBO. Improved services and minimum level guarantees should be a condi�on of any new FBO agreement. Through master planning process the City should explore the idea of a “prop park” to enhance experience for piston and light GA aircra� re: Van Nyes Airport. If the Attachment 2

City Council Agenda January 16, 2024
December 7, 2023
10 concept is proven viable a poten�al RFP could be a way to enhance services with litle to no investment from the City.
c. Funding:

No financial ask at this �me. As this recommenda�on becomes necessary in the future, normal budget making, and procurement procedures would be followed. d. Regulatory guidance:

None known

9. Strategic Airport Business Plan:
a. Priority:

Medium
b. Recommenda�on:

A�er master plan update, form subcommitee of Airport Commission to review 2013 Airport business plan, include Economic Development Department and other relevant City department in subcommitee discussions. Evaluate op�ons a�er review and update as needed, incorporate ideas from City’s Economic Development Strategic Plan into Airport Business Plan, update both documents as necessary. Periodic review of these documents should happen to ensure the goals of each plan matches contemporary Airport and City Council direc�on. c. Funding:

No direct financial ask at this �me. No funding source is needed to review exis�ng documents. Funding may be needed if consultants are necessary to update the business plan with guidance from Airport Commission subcommitee, Airport staff, and other relevant City departments. In this instance, normal budget making, and procurement procedures would be followed.
d. Regulatory guidance:

None known.

10. Market assessment/feasibility study for hangars:
a. Priority:

Low
b. Recommenda�on:

The City should work to realize exis�ng approved hangar developments on exis�ng lease holds. Through the master planning process areas should be iden�fied for future hangar developments.
c. Funding:

No financial ask at this �me. As this recommenda�on becomes necessary in the future, normal budget making, and procurement procedures would be followed. d. Regulatory guidance:

None known
Attachment 2