Exhibit C
Attachment 2
RESOLUTION 26-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES
DECLARING NECESSITY TO INCUR A BONDED INDEBTEDNESS OF PROPOSED CITY OF PASO ROBLES COMMUNITY FACILITIES DISTRICT NO. 2026-1 (BEECHWOOD – FACILITIES) FOR IMPROVEMENT AREA NOS. 1 AND 2 THEREIN
WHEREAS, pursuant to Section 53321 of the California Government Code, the City Council (the “City Council”) of the City of El Paso de Robles (the “City”) has adopted a resolution (the “Resolution of Intention”) declaring its intention to establish City of Paso Robles Community Facilities District No. 2026- 1 (Beechwood – Facilities) (“CFD No. 2026-1”), for the purpose of providing and financing certain authorized facilities described in Exhibit A attached hereto and incorporated herein by this reference (the “Facilities”) which are necessary to meet increased demands placed upon the City as a result of development which will occur within CFD No. 2026-1; and WHEREAS, the City Council has determined that it is necessary for proposed CFD No. 2026-1 to incur a bonded indebtedness for the purpose of providing and financing such Facilities; and WHEREAS, this City intends to designate two improvement areas within CFD No. 2026-1 pursuant to the provisions of the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the “Act”) for the purpose of contributing to the financing of the Facilities, such improvement areas to be known as Improvement Area No. 1 and Improvement Area No. 2 (individually, an “Improvement Area” or collectively, the “Improvement Areas”); and
WHEREAS, it is the intention of this City Council to finance the acquisition or construction of all or a portion of such Facilities through the issuance of one or more series of bonds for each Improvement Area of CFD No. 2026-1, such bonds to be secured by special taxes to be levied on taxable property within each such Improvement Area, all as authorized pursuant to the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES AS FOLLOWS:
Section 1. Recitals. The above recitals are all true and correct and the City Council so finds and determines.
Section 2. Declaration of Convenience and Necessity. This City Council hereby declares that the public convenience and necessity requires that a bonded indebtedness be incurred by CFD No. 2026-1 to contribute to the financing of all or a portion of the Facilities. The cost of the acquisition and construction of the Facilities includes incidental expenses for the Facilities comprising of, but not limited to, the costs of planning and designing the Facilities, together with the costs of environmental evaluations thereof, and all costs associated with the creation of CFD No. 2026-1, the issuance of bonds, the determination of the amount of any special taxes or the collection of payment of any special taxes and costs otherwise incurred in order to carry out the authorized purposes of CFD No. 2026-1, together with any other expenses incidental to the acquisition and construction of the Facilities.
Attachment 2
Section 3. Purpose for Proposed Indebtedness. The purpose for the proposed debt of CFD No. 2026-1 for each Improvement Area is to contribute to the financing of the acquisition or construction of the Facilities.
Section 4. Bond Authorization. For each Improvement Area, bonds may be issued in one or more series. The maximum amount of the bonded indebtedness of CFD No. 2026-1 for each Improvement Area may include all costs and estimated costs incidental to, or connected with, the accomplishment of the purpose for which the indebtedness is proposed to be incurred as authorized pursuant to the Act. The maximum amount of the indebtedness proposed to be authorized for each Improvement Area is:
Improvement Area No. 1 - $15,000,000
Improvement Area No. 2 - $15,000,000
Section 5. Hearing. A public hearing to be held by the City Council to consider the incurring of the proposed bonded indebtedness for CFD No. 2026-1 and for each Improvement Area therein has been fixed by the City Council to be held at 6:00 p.m. on September 1, 2026, in the Norris Meeting Room located at Centennial Park, 600 Nickerson Drive, Paso Robles, California. Said public hearing shall be conducted concurrently with the hearing on the formation of CFD No. 2026-1 and levy of special taxes therein. At such public hearing, any persons interested, including all taxpayers, property owners and registered voters with the proposed boundaries of CFD No. 2026-1 may appear and be heard on the proposed debt issuance or on any other matters set forth herein, and they may present any matters relating to the necessity for incurring such bonded indebtedness to finance the acquisition and construction of the Facilities to be secured by a special tax to be levied within CFD No. 2026-1.
Section 6. Notice. The City Clerk shall publish a notice of the time and place of said hearing pursuant to Section 53346 of the Act and may also give notice of the time and place of said hearing by first-class mail to each registered voter and to each landowner within each Improvement Area of CFD No. 2026-1.
APPROVED this 21st day of July, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
John R. Hamon, Jr., Mayor
ATTEST:
Melissa Martin, City Clerk
Exhibit A – Description of Authorized Facilities
Exhibit A
EXHIBIT A
DESCRIPTION OF AUTHORIZED FACILITIES
The proposed types of facilities to be financed by CFD No. 2026-1 include:
Transportation facilities, park and recreation improvements and facilities, parkway and landscaping improvements, public safety facilities including police and fire buildings and equipment, public library and community center facilities, water, wastewater and storm drain improvements, street improvements, general governmental facilities, and dry utilities and all appurtenances and appurtenant work in connection with the foregoing facilities, including the cost of engineering, planning, designing, materials testing, coordination, construction staking, construction management and supervision for such facilities, and to finance the incidental expenses to be incurred, including:
a. The cost of engineering, planning and designing the Facilities; b. All costs, including costs of the property owner petitioning to form the District, associated with the creation of the District, the issuance of the bonds, the determination of the amount of special taxes to be levied and costs otherwise incurred in order to carry out the authorized purposes of the District; and
c. Any other expenses incidental to the construction, acquisition, modification, rehabilitation, completion and inspection of the Facilities.
CFD No. 2026-1 is authorized to finance any capital improvement fee imposed by any local agency pursuant to Section 53313.5 of the Mello-Roos Act that serves or is required for the project.
Council Agenda Report
From: Paul Sloan, Economic Development Manager
Subject: Approval of Contribution Agreements for Fiscal Years 2026-27 and 2027-28 with Paso Robles Downtown Main Street Association and Paso Robles Wine Country Alliance, and Visitor Services Agreement with Paso Robles & Templeton Chamber of Commerce.
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: July 21, 2026
Facts
1. The City has historically provided contributions to local stakeholder groups in return for these groups providing distinct marketing, public relations, and economic development-related services that align with City Council priorities.
2. The City has previously entered into contribution agreements, most recently in July 2024, with the Paso Robles Downtown Main Street Association, for the provision of downtown marketing and promotion services necessary to enhance the economic vitality of the City and its historic downtown business area, and with the Paso Robles Wine Country Alliance for marketing and workforce development activities, and with the Paso Robles & Templeton Chamber of Commerce for visitor services.
3. During the May 5, 2026, City Council meeting, representatives from the Paso Robles Mainstreet Association, the Paso Robles Wine Country Alliance, and the Paso Robles & Templeton Chamber of Commerce presented their annual updates to the City Council. Council directed staff to include the proposed contributions to the stakeholder groups within the FY 2026-27 and 2027-28 budget and develop contribution agreements with the stakeholder groups for City Council consideration.
4. The City Council adopted the Fiscal Year 2026-27 and 2027-28 budgets on June 16, 2026, which included appropriations for these agreements.
Options
1. Take no action;
2. Approve contribution agreements with the Paso Robles Downtown Main Street Association and Paso Robles Wine Country Alliance, and Visitor Services agreement with Paso Robles & Templeton Chamber of Commerce in substantially final form; or
3. Provide alternative direction to staff.
Analysis and Conclusions
The City Council utilizes partnerships with community organizations to support activities that align with City Council goals and community priorities. The City has historically provided contributions to the Main Street Association, the Wine Alliance, and the Chamber of Commerce to support marketing, visitor services, and economic development objectives.
The proposed contribution amounts for Fiscal Year 2026-27 and FY 2027-28 for Main Street, the Wine Alliance, and the Chamber were determined by Council during the May 5, 2026, City Council meeting.
Appropriations for these contributions are contained within the budget for Fiscal Year 2026-27 and 2027-28 that was adopted by the City Council on June 16, 2026.
The following table is a summary of contributions made to these groups in the prior two fiscal years, as well as proposed contributions for the next two fiscal years.
Organization
Fiscal Year
2024-25
Contribution
Fiscal Year
2025-26
Contribution
Fiscal Year
2026-27
Proposed
Contribution
Fiscal Year
2027-28
Proposed
Contribution
Scope of
Services
Main Street
Association $117,000 $117,000 $105,000 $105,000
Downtown
Promotion and
Events
Wine Alliance $85,000 $85,000 $105,000 $105,000
Marketing and
Workforce
Development
Chamber of
Commerce $115,000 $115,000 $105,000 $105,000 VisitorServices Fiscal Impact
Per Council direction on May 5, 2026, the FY 2026-27 and FY 2027-28 budget includes a contribution to the Paso Robles Downtown Main Street Association of $105,000 per fiscal year, for a total of $210,000 for the next two fiscal years; to the Paso Robles Wine Country Alliance at the funding level of $105,000 per fiscal year, for a total of $210,000 for the next two fiscal years; and to the Paso Robles & Templeton Chamber of Commerce at the funding level of $105,000 per fiscal year, for a total of $210,000 forthe next two fiscal years.
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation (Option 2)
Approve contribution agreements with the Paso Robles Downtown Main Street Association and Paso Robles Wine Country Alliance, and Visitor Services Agreement with Paso Robles&Templeton Chamber of Commerce; and authorize the City Manager to execute the agreements, subject to any minor, technical, or non-substantive changes as approved by the City Manager and City Attorney.
Attachments
1. Main Street Contribution Agreement FY 2026-28
2. PRWCA Contribution Agreement FY 2026-28
3. Chamber Visitor Services Agreement FY 2026-28
AGREEMENT BETWEEN THE CITY OF EL PASO DE ROBLES
AND PASO ROBLES MAIN STREET, FOR THE PROVISION
OF DOWNTOWN MARKETING AND PROMOTION SERVICES
THIS AGREEMENT ("Agreement"), is made and entered into this 1st day of July 2026 by and between the City of El Paso de Robles (hereafter referred to as "CITY") and the Downtown Paso Robles Main Street Association, (hereafter referred to as "MAIN STREET").
WHEREAS, MAIN STREET has special knowledge and experience together with available facilities and personnel for the maintenance of an office to provide downtown promotion services necessary to enhance the economic vitality of the City's historic downtown business area; and WHEREAS, the CITY desires to have MAIN STREET provide these services in order to facilitate economic development and historic preservation in the downtown area; and WHEREAS, MAIN STREET is willing to provide the services hereinafter set forth on behalf of the CITY in the manner and for the purpose hereinafter provided.
CITY and MAIN STREET hereby enter into this Agreement to set forth the terms and conditions relating to certain downtown promotion services to be provided by MAIN STREET.
1. MAIN STREET RESPONSIBILITIES. MAIN STREET shall provide and perform the following services and activities during the term of this agreement:
A. Carry out the National and State of California Main Street Program in accordance with the guidance and assistance of the State of California and the National Trust for Historic Preservation;
B. Adopt and implement a Work Plan reflecting the array of services requested by the CITY;
C. Promote downtown Paso Robles as a destination and enhance its economic viability; D. Initiate communication and actively coordinate and cooperate with the Paso Robles Chamber of Commerce, Paso Robles Events Center, the Paso Robles Wine Country Alliance, Travel Paso, and Visit SLOCAL;
E. Operate and maintain a professional staff and an office setting for the Paso Robles Main Street Program;
F. Adopt and implement a Development Plan, designed to increase non-City financial resources in accordance with MAIN STREET's adopted Work Plan; G. Maintain a board member liaison to the Paso Robles Chamber of Commerce's board and include a Paso Robles Chamber of Commerce board member as a board liaison to MAIN STREET.
H. Provide to the CITY by April 1 of each year an annual report, including MAIN STREET's financials and implementation of the adopted Work Plan and Development Plan.
Attachment 1
I. Generate additional revenues by updating and expanding the business improvement district, updating Main Street events, generating additional sponsorships, or other activities, possibly achieved by retaining a Marketing Director reporting to the Board.
J. Work in collaboration with the City to update the BIA, re-examine its boundaries, and make any other appropriate changes.
K. Work in collaboration with the City to examine changing demands and opportunities for the downtown, given the changing retail landscape and expectations of shoppers, etc.
L. MAIN STREET is a key stakeholder in the City's economic development ecosystem. CITY has developed its economic development strategic plan, which includes specific recommendations and actions to diversify and strengthen the Paso Robles economy. MAIN STREET agrees to fully participate in the strategic plan process. MAIN STREET will assist CITY in carrying out objectives and action items contained within the plan. MAIN STREET commits to attend meetings, conferences, and other events where attendance is deemed essential to implementing the CITY's economic development strategy.
MAIN STREET will continue to align workplans with the Chamber of Commerce and Travel Paso to strategically develop complementary programs that increase and expand the economic base of Paso Robles.
M. MAIN STREET commits to provide marketing materials and other assets at the request of the CITY at no additional cost for non-commercial use by the CITY. This includes, but is not limited to utilizing MAIN STREET assets, services, or industry partnerships to enhance marketing efforts at CITY facilities, public spaces and in other forms as mutually agreed upon.
2. COMPENSATION. In consideration of the services performed by MAIN STREET pursuant to this Agreement, and so long as MAIN STREET is not in default under any of the provisions of this Agreement, CITY shall:
A. Disburse $105,000 to cover services for the 2026-27 fiscal year payable upon the CITY's receipt of an invoice from MAIN STREET no sooner than December 30, 2026.
B. Disburse $105,000 to cover services for the 2027-28 fiscal year payable upon the CITY's receipt of an invoice from MAIN STREET no sooner than December 30, 2027.
C. In the event that the City Council is compelled to reduce General Fund budget expenditures at any time during the term of this Agreement, the amount of the payments under this Agreement may need to be reduced, as determined by CITY.
CITY shall notify MAIN STREET of any such reduction as early as is reasonably feasible and understands that any reduction in CITY's payment may result in a proportionate reduction in MAIN STREET services provided under this Agreement.
Attachment 1
D. During the term of this agreement, MAIN STREET shall make efforts to secure other sources of funding for its services, including but not limited to expansion and augmentation of the business improvement district, in order to reduce reliance on CITY funds.
E. This agreement shall not prevent the CITY from appropriating additional sums for specific projects that the CITY may desire to have performed by MAIN STREET.
3. MAIN STREET'S ANNUAL BUDGET. MAIN STREET shall, by April 1 of each year, submit to the CITY for review by the City Council, a budget and plan for downtown promotion services to be provided by MAIN STREET during the next following fiscal year covered by this Agreement. The budget shall first have been approved by MAIN STREET's Board of Directors.
4. MAIN STREET'S FINANCIAL RECORDKEEPING AND REPORTING. Upon 15 days' notice to MAIN STREET, the CITY shall have the right to audit the books, records, and accounts of MAIN STREET during normal business hours. In addition to the annual reports MAIN STREET is to furnish to the CITY pursuant to Section 1, above, MAIN STREET shall also provide the State of California with required reports on Main Street Program activities.
5. USE OF FUNDS; PROHIBITION AGAINST POLITICAL ACTIVITY. Funds disbursed under this Agreement shall be used exclusively for the benefit of the downtown area. MAIN STREET shall not use any monies received under this Agreement for the endorsement, opposition, or participation in any political or lobbying activity, including but not limited to, involvement in the support or opposition to any candidate for public office or proposed ballot measure.
6. INDEMNIFICATION, HOLD HARMLESS. MAIN STREET shall indemnify, defend, and hold CITY, its members, officers, directors, agents, and employees free and harmless from any and all liability, claims, damages, losses and expenses, including attorney fees, arising out of the performance by MAIN STREET of the services provided for hereunder, caused in whole or in part by any act of MAIN STREET, its officers, employees or agents in carrying out the terms of this Agreement.
7. INSURANCE. MAIN STREET agrees to maintain in full force and effect, at its sole cost and expense, during the term of this Agreement the following insurance:
A. Workers' Compensation in accordance with State law for all of its employees engaged in the work and services to be provided under this Agreement.
B. General Liability in an amount not less than One Million Dollars ($1,000,000) combined single limit liability per occurrence with a Two Million Dollars ($2,000,000) aggregate.
All such insurance policies shall be carried with insurance companies satisfactory to the CITY and shall name the CITY, its officers, agents, and employees as additional insured with respect to the work and services being performed under this Agreement. MAIN STREET shall cause to be furnished to the CITY certificates of insurance stating that such insurance is in full force and effect; that the premiums thereon have been paid; and that the Attachment 1
insurance carrier will give the CITY at least thirty (30) days prior written notice of cancellation, termination, or modification.
It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by the MAIN STREET or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to the City.
8. EVENTS. MAIN STREET agrees to comply with the City's Facilities Use Agreement standards and protocols when the MAIN STREET organizes events on City property, including the downtown city park. Event insurance coverage shall be provided independently for each event and be subject to the City's Facilities Use Agreement standards. The MAIN STREET shall be independently responsible for the contract/business relationship with vendors at their events, including assurance that they have appropriate insurance coverage, and that the vendor has an appropriate City business license in place to participate in the event.
9. INDEPENDENT CONTRACTOR; NOT AGENT. Notwithstanding any other representation, oral or written, between the parties, including any and all agents or representatives thereof, MAIN STREET is at all times during the term of this Agreement acting as a free and independent contractor, and shall not be an employee or an agent of CITY.
Except as CITY may authorize in writing, MAIN STREET shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. MAIN STREET shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligations whatsoever.
10. CONFLICT OF INTEREST. MAIN STREET shall not enter into any contract or agreement that will create a conflict of interest with its duties to CITY under this Agreement.
No member, official or employee of CITY shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affects his personal interests or the interests of any corporation, partnership, or association in which he is directly or indirectly interested. MAIN STREET warrants that it has not paid or given, and will not pay or give, any third party any money or other consideration for obtaining this Agreement.
11. LICENSES, PERMITS. MAIN STREET represents and warrants to CITY that it has and shall maintain at all times during the term of this Agreement, at its sole cost and expense, all business licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for MAIN STREET to provide the services hereunder.
12. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligations pursuant to this Agreement shall be void and of no effect.
13. NON-DISCRIMINATION. MAIN STREET agrees to comply with all fair employment practice laws of the state and federal government. MAIN STREET covenants and agrees Attachment 1
for itself, its successors, its assigns and every successor in interest, that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, sexual orientation, medical condition, disability, marital status, ancestry or national origin in the provision of any services to be provided by MAIN STREET hereunder, nor shall MAIN STREET or any person claiming under or through MAIN STREET establish or permit any such practice or practices of discrimination or segregation in the provision of any services to be provided by MAIN STREET hereunder.
14. REVERSION OF FUNDS AND PROPERTY. During the term of this Agreement, should the Paso Robles Main Street, Inc. Board of Directors be dissolved, disbanded, or otherwise cease to function in a manner described in this Agreement, all assets of MAIN STREET shall be disbursed in accordance with applicable provisions in MAIN STREET's Bylaws.
All funds attributable to the CITY, and equipment purchased out of funds provided by the CITY, shall revert to ownership of the CITY. For the purpose of this provision, MAIN STREET shall maintain a written record of, and include as part of each annual report, a listing of capital equipment that has been purchased with the funds provided by CITY.
15. TERM. The term of this Agreement shall expire June 30, 2028, unless terminated earlier in accordance with Section 16 below.
16. DEFAULT. The failure of the parties to abide by any of the terms of this Agreement shall constitute a default under this Agreement. If either party fails to cure any such default within five (5) days of receiving notice from the other party of such default, then this Agreement may be terminated by giving ten (10) days written notice of such termination. At the time of termination, it will be determined if annual payment has been made pursuant to Section
2. If payment has not been made, CITY will make the equivalent of monthly payments for the number of months services were rendered prior to termination. If payment has been made, MAIN STREET shall return to CITY the equivalent of monthly payments for the number of months services were not rendered prior to termination.
17. NOTICES. All notices pursuant to this Agreement shall be in writing and mailed, postage prepaid, first class, or personally delivered, to the addresses set forth below, or such other address as a party may designate in writing.
18. FULL AGREEMENT AND AMENDMENT. This document represents the entire understanding between the parties and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by a writing signed by both parties.
19. SEVERABILITY. Should any provision of this Agreement be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable. This Agreement shall in all respects be governed by the laws of the State of California.
20. ATTORNEY'S FEES. In the event suit is brought for the enforcement, or interpretation, of this Agreement, the prevailing party shall be entitled to reasonable attorney fees.
Attachment 1
IN WITNESS WHEREOF, this Agreement is hereby executed as of the day and year first hereinabove written.
THE CITY OF EL PASO DE ROBLES
1000 Spring Street
Paso Robles, CA
93446
By _
Chris Huot, City Manager
PASO ROBLES MAIN STREET, INC.
836 Norma’s Alley
Paso Robles, CA 93446
By _____________________________
Jeffry Wiesinger, Executive Director
ATTEST:
By:
Melissa Martin, City Clerk
Approved as to Form:
By
Elizabeth Hull, City Attorney
Attachment 1
AGREEMENT BETWEEN THE CITY OF EL PASO DE ROBLES AND
THE PASO ROBLES WINE COUNTRY ALLIANCE FOR WINE INDUSTRY EDUCATION AND MARKETING SERVICES - FY 2026-27 & 2027-28 THIS AGREEMENT ("Agreement") is made and entered into this 1st day of July 2026 by and between the City of El Paso de Robles, a municipal corporation, hereafter referred to as the "CITY", and the Paso Robles Wine Country Alliance a 50lc6 non-profit organization, hereinafter referred to as "PRWCA".
WHEREAS, the wine industry and the Paso Robles Wine Country Alliance are both integral to the continued economic success of Paso Robles, accounting for nearly 8,900 jobs in the Paso Roblesregion and over $255 million in wages paid. The sum ofthe direct, indirect and induced value of wine industry output for the Paso Robles AVA is $2.8 billion annually; and WHEREAS, PRWCA has experience together with available facilities and resources to provide wine industry education and marketing services that will enhance the economic vitality of Paso Robles; and
WHEREAS, the CITY desires to have PRWCA provide these services in order to facilitate economic development throughout the City; and
WHEREAS, PRWCA is willing to provide services hereinafter set forth on behalf of the CITY in the manner and for the purpose hereinafter provided.
CITY and PRWCA hereby enter into this Agreement to set forth the terms and conditions relating to certain public relations services to be provided by the PRWCA.
1. PRWCA RESPONSIBILITIES. The PRWCA shall provide and maintain programs that strengthen the long-term viability of the Paso Robles wine industry, thus enhancing the economic vitality of the CITY. Such services shall include, but are not limited to:
A. Trade Outreach - The PRWCA hosts wine buyers and sommeliers from around the country to increase the purchase of distributed Paso Robles wine and influence consumer purchasing behavior.
B. Industry Education - Monthly meetings and quarterly seminars provides local wine industry employees with new and improved skills which translates to improved quality in the vineyards, wineries and hospitality settings such as tasting rooms, restaurants and hotels.
C. Wine-Specific Marketing - The PRWCA's marketing program is dedicated to the promotion of Paso Robles as a producer of world-class wine and is distinct from the general destination marketing being done by other destination marketing organizations.
The PRWCA's marketing plan includes out-of-county advertising, wine events, content marketing, social media, wine-oriented media
Attachment 2
tours, a PR sampling program, and wine-related materials including the Paso Robles Wine Country Visitor's Guide and pasowine.com. This marketing strategy promotes the sale of Paso Robles bottled wine and grapes, as well as wine tourism, a key contributor to the strength of the Paso Robles economy.
D. Economic Development Collaboration - The PRWCA is a key stakeholder in the City's economic development ecosystem. CITY’s economic development strategic plan includes specific recommendations and actions to diversify and strengthen the Paso Robles economy. PRWCA agrees to assist CITY in carrying out objectives and action items contained within the plan. PRWCA commits to attend meetings, conferences, and other events where attendance is deemed essential to implementing the CITY' s economic development strategy.
PRWCA will continue to align workplans with the Chamber of Commerce and Travel Paso to strategically develop complementary programs that increase and expand the economic base of Paso Robles.
E. Use of PRWCA Marketing Assets - PRWCA commits to provide marketing materials and other assets at the request of the CITY at no additional cost for noncommercial use by the CITY. This includes, but is not limited to utilizing PRWCA assets, services, or industry partnerships to enhance marketing efforts at CITY facilities, public spaces and in other forms as mutually agreed upon.
2. COMPENSATION. In consideration of the services performed by PRWCA pursuant to this Agreement, and so long as PRWCA is not in default under any of the provisions of this Agreement, CITY shall:
A. Disburse $105,000 to cover services for the 2026-27 fiscal year payable upon the CITY's receipt of an invoice from PRWCA no sooner than December 30, 2026.
B. Disburse $105,000 to cover services for the 2027-28 fiscal year payable upon the CITY's receipt of an invoice from PRWCA no sooner than December 30, 2027.
C. In the event that the City Council is compelled to reduce General Fund budget expenditures at any time during the term of this Agreement, the amount of the payments under this Agreement may need to be reduced, as determined by CITY.
CITY shall notify PRWCA of any such reduction as early as is reasonably feasible and understands that any reduction in the CITY'S payment shall result in a proportionate reduction in PRWCA services provided under this Agreement and/or a modification to the PRWCA's budget.
D. During the term of this Agreement, PRWCA shall make efforts to secure other sources of funding for its services in lieu of CITY funds in order to reduce reliance on CITY funds. If the PRWCA is successful in developing alternative funding, such as a Wine Marketing District or similar, the CITY reserves the right to revisit the terms of this Agreement.
Attachment 2
3. PRWCA'S FINANCIAL RECORDKEEPING AND REPORTING. Upon 15 days' notice to the PRWCA, CITY shall have the right to examine the books, records, and accounts of the PRWCA at any reasonable time in the PRWCA'S offices.
4. POLITICAL ACTIVITY. PRWCA shall not use any monies received under this Agreement for the endorsement, opposition or participation in any political or lobbying activity, including but not limited to, involved in the support or opposition to any candidate for public office or proposed ballot measure.
5. INDEMNIFICATION, HOLD HARMLESS. PRWCA shall indemnify, defend and hold CITY, its members, officers, directors, agents and employees free and harmless from any and all claims, damages, losses and expenses including attorney fees arising out of the performance by PRWCA of the services provided for hereunder, caused in whole or in part by any act of PRWCA, its officers, employees or agents in carrying out the terms of this Agreement.
6. INSURANCE. PRWCA agrees to maintain in full force and effect, at its sole cost and expense, during the term of this Agreement the following insurance:
A. Workers' Compensation in accordance with State law, for all of its employees engaged in the work and services to be provided under this Agreement.
B. General Liability in an amount not less than One Million Dollars ($1,000,000) combined single limit liability per occurrence with a Two Million Dollars ($2,000,000) aggregate.
1) All such insurance policies shall be carried with insurance companies satisfactory to the CITY and shall name the CITY, its officers, agents, and employees as additional insured with respect to the work and services being performed under this Agreement. PRWCA shall cause to be furnished to the CITY certificates of insurance stating that such insurance is in full force and effect; that the premiums thereon have been paid; and that the insurance carrier will give the CITY at least thirty (30) days prior written notice of cancellation, termination or modification.
2) It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by the PRWCA or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to the CITY.
7. EVENTS. PRWCA agrees to comply with the CITY's Facilities Use Agreement standards and protocols when the PRWCA organizes events on CITY property, including the downtown city park. Event insurance coverage shall be provided independently for each event and be subject to the CITY's Facilities Use Agreement standards. The PRWCA shall be independently responsible for the contract/business relationship with vendors at their events, including assurance that they have appropriate Attachment 2
insurance coverage and that the vendor has an appropriate CITY business license in place to participate in the event.
8. INDEPENDENT CONTRACTOR; NOT AGENT. Notwithstanding any other representation, oral or written, between the parties, including any and all agents or representatives thereof, the PRWCA is at all times during the term of this Agreement acting as a free and independent contractor, and shall not be an employee or an agent of the CITY.
A. Except as CITY may authorize in writing, PRWCA shall have no authority, express or implied to act on behalf of CITY in any capacity whatsoever as an agent.
PRWCA shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligations whatsoever.
9. CONFLICT OF INTEREST. PRWCA shall not enter into any contract or agreement that will create a conflict of interest with its duties to CITY under this Agreement.
A. No member, official or employee of CITY shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affects his personal interests or the interests of any corporation, partnership, or association in which he is directly or indirectly interested. The PRWCA warrants that it has not paid or given, and will not pay or give, any third party any money or other consideration for obtaining this Agreement.
10. LICENSES, PERMITS. PRWCA represents and warrants to CITY that it has and shall maintain at all times during the term of this Agreement, at its sole cost and expense, all business licenses, permits, qualifications and approvals of whatsoever nature which are legally required for PRWCA to provide the services hereunder.
11. STANDARD OF PERFORMANCE. PRWCA shall perform all services required pursuant to this Agreement in a manner and according to the standards observed by a competent practitioner of the profession in which PRWCA is engaged. All products and services of any nature which PRWCA provides to CITY shall conform to the standards of quality normally observed by licensed, competent organizations practicing in PRWCA's profession.
A. PRWCA shall devote such time to the performance of services as may be reasonably necessary for the satisfactory performance of PRWCA's obligations pursuant to this Agreement. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by any cause, present or future, which is beyond the reasonable control of the parties.
Attachment 2
B. PRWCA agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services pursuant to this Agreement.
12. REVERSION OF FUNDS AND PROPERTY. During the term of this Agreement should the PRWCA be dissolved, disbanded, or otherwise cease to function in a manner described in this Agreement, all funds attributable to the CITY, and equipment purchased out of funds provided by the CITY, shall revert to ownership of the CITY.
For the purpose of this provision, the PRWCA shall maintain a written record of, and include as part of each annual report, a listing of capital equipment that has been purchased with the funds provided by the CITY.
13. TERM. The term of this Agreement shall be expiring June 30, 2028, unless terminated earlier in accordance with Section 16 or 17 below.
14. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligations pursuant to this Agreement shall be void and of no effect.
15. NON-DISCRIMINATION. PRWCA agrees comply with all fair employment practice laws of the state and federal government. PRWCA covenants and agrees for itself, its successors, its assigns and every successor in interest, that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, sexual orientation, medical condition, disability, marital status, ancestry or national origin in the provision of any services to be provided by PRWCA hereunder, nor shall PRWCA or any person claiming under or through PRWCA establish or permit any such practice or practices of discrimination or segregation in the provision of any services to be provided by PRWCA hereunder.
16. DEFAULT. The failure of the Parties to abide by any of the terms of this Agreement shall constitute a default under this Agreement. If either party fails to cure any such default within five (5) days of receiving notice from the other party of such default, then this Agreement may be terminated by giving ten (10) days written notice of such termination. Upon any such termination, the CITY shall determine the prorated amount due to or from PRWCA based on the date of the termination and the date of payment (if applicable) for the respective fiscal year.
17. TERMINATION. In addition to termination pursuant to Section 13 or 16 above, this Agreement may be terminated in whole or in part at any time by either party hereto upon written notice to the other as identified below. In the event of any termination of this Agreement, all rights and obligations of both parties hereto shall terminate as of the date of such termination. Upon any such termination, the CITY shall determine the prorated amount due to or from PRWCA based on the date of the termination and the date of payment for the applicable fiscal year.
Attachment 2
18. NOTICES. All notices pursuant to this Agreement shall be in writing and mailed, postage prepaid, first class, or personally delivered, to the addresses set forth below, or such other address as a party may designate in writing.
19. FULL AGREEMENT AND AMENDMENT. This document represents the entire understanding between the parties and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may only be amended by a writing signed by both parties.
20. SEVERABILITY. Should any provision of this Agreement be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable. This Agreement shall in all respects be governed by the laws of the State of California.
21. ATTORNEY'S FEES. In the event suit is brought for the enforcement, or interpretation, of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees.
IN WITNESS WHEREOF, this Agreement is hereby executed as of the day and year first herein above written.
THE CITY OF EL PASO DE ROBLES
1000 Spring Street
Paso Robles, CA 93446
PASO ROBLES WINE COUNTRY ALLIANCE
1314 Spring St.
Paso Robles, CA 93446
By ______
Chris Huot, City Manager
By
Joel Peterson, Executive Director
ATTEST:
By:
Melissa Martin
City Clerk
Approved as to Form:
By: _
Elizabeth Hull
City Attorney
Attachment 2
1 AGREEMENT BETWEEN THE CITY OF EL PASO DE ROBLES AND
THE PASO ROBLES CHAMBER OF COMMERCE INC.
FOR VISITOR CENTER SERVICES – FY 2026-27 & 2027-28
THIS AGREEMENT ("Agreement"), is made and entered into this 1st day of July 2026, by and between the City of El Paso de Robles, hereafter referred to as the “CITY”, and the Paso Robles & Templeton Chamber of Commerce, Inc., hereinafter referred to as “CHAMBER”.
WHEREAS, CHAMBER has experience together with available facilities to provide visitor center services necessary to enhance the economic vitality of Paso Robles; and
WHEREAS, the CITY desires to have CHAMBER provide these services in order to facilitate economic development throughout the City; and WHEREAS, CHAMBER is willing to provide services hereinafter set forth on behalf of the CITY in the manner and for the purpose hereinafter provided.
CITY and CHAMBER hereby enter into this Agreement to set forth the terms and conditions relating to certain visitor center services to be provided by the CHAMBER.
1. CHAMBER RESPONSIBILITIES. The CHAMBER shall provide and perform services to facilitate the welcoming and hospitality of visitors to Paso Robles, in a manner designed to promote the unique character, heritage and special attributes of the community and enhance the economic vitality of the CITY. Such services shall include, but are not limited to:
A. Maintaining a public office in a central location in Downtown Paso Robles to provide information to visitors and interested citizens. CHAMBER agrees to conduct Visitor Center hours in a manner which serves to complement visitor patterns to Paso Robles, including Friday and weekend travelers. 1) The Visitors Center is located at 1314 Spring Street. 2) Visitors Center hours may vary based on statistical data, seasonal tourist traffic, and county health guidelines; however, staff will work a combined number of hours with a minimum of 50 hours per week which may include field training, wine/tourism/hospitality educational opportunities and familiarization tours.
3) With the exception to opening six days a week during off season periods and traditionally established shoulder season months, the center will operate and welcome guests seven days a week paying special attention to hightraffic event weekends and nationally recognized holidays when statistical data will be utilized to determine needs.
4) Visibility of Visitor Center. CHAMBER agrees to maintain the Visitor Attachment 3
2 Center’s visibility (recognizable to travelers as “The Visitor Center”) within the parameters of the City’s zoning and sign design standards.
B. Providing visitor information that suits the needs of visitors to the Paso Robles area and promotes the unique character, heritage and special attributes of the community, including but not limited to:
1) Providing a high level of personal customer service to visitors to the Visitor Center, including Concierge services and personal itinerary building and retaining an adequate number of trained employees to handle the fluctuations and seasonal flow of such visitors.
2) Responding promptly (same business day) to high volumes of information requests including telephone calls and emails.
3) Serving as a contact for information requests from potential visitors, as well as a referral agency to local area lodging and other resources. 4) Maintaining an electronic annual events calendar on the CHAMBER website.
5) In the Visitor Center dispensing and displaying supplies of hotel/motel directories, visitor’s guides, brochures, pamphlets, and general statistics, information about the community, and tourism partner generated collateral (including but not limited to materials from Travel Paso, Paso Robles Event Center, Paso Robles Wine Country Alliance, and Downtown Main Street). 6) In the Visitor Center, providing a digital kiosk and digital signage to increase visitation to local area attractions and encourage an increase in the length of visitors’ stays.
7) Distributing Visitor Center marketing collateral to local hotels to encourage tourist to use the services of the Visitor Center.
C. Continuing operation of CHAMBER’S website with electronic links to/from all other Paso Robles area visitor serving websites including, but not limited to, CITY, Travel Paso, Wine Country Alliance, Events Center, and Downtown Main Street.
D. Maintaining the CHAMBER’S involvement in tourism by addressing each of the following:
1) Communication Campaign
2) Tracking Mechanisms
3) Staff Development
4) Retail Items
5) Facility Upgrades
6) Tourism/Hospitality Promotions
7) Economic Development
8) DMO Partnership
Attachment 3
3 E. The CHAMBER is a key stakeholder in the City’s economic development ecosystem. CITY’s economic development strategic plan includes specific recommendations and actions to diversify and strengthen the Paso Robles economy. CHAMBER agrees to assist CITY in carrying out objectives and action items contained within the plan. CHAMBER commits to attend meetings, conferences, and other events where attendance is deemed advantageous to implementing the CITY’s economic development strategy.
CHAMBER will continue to align workplans with the Paso Robles Wine Country Alliance and Travel Paso to strategically develop complementary programs that increase and expand the economic base of Paso Robles.
F. CHAMBER commits to provide pre-existing or planned for production marketing materials and other assets at the request of the CITY at no additional cost for non-commercial use by the CITY. This includes, but is not limited to utilizing CHAMBER assets, services, or industry partnerships to enhance marketing efforts at CITY facilities, public spaces and in other forms as mutually agreed upon.
G. Providing an annual written report to the City Manager’s Office, which includes the following information:
1) Summary of website visits & information provided during the fiscal year. 2) Number of visitors to the Visitor Center annually and by quarter. 3) Type and quantity of materials dispensed from the Visitors Center on a quarterly basis.
4) Summary of telephone and email information requests received. 5) Type and quantity of any special materials distributed to groups. 6) Number of Destination Guides mailed and visitor site referrals made. 7) Summary of expenditures incurred by the CHAMBER during the fiscal year for the services provided under this Agreement.
Attachment 3
4 2. COMPENSATION. In consideration of the services performed by CHAMBER pursuant to this Agreement, and so long as CHAMBER is not in default under any of the provisions of this Agreement, CITY will make payments to the CHAMBER as follows:
A. Disburse $105,000 to coverservicesfor the 2026-27 fiscal year payable upon the CITY’s receipt of an invoice from CHAMBER no sooner than December 30, 2026.
B. Disburse $105,000 to coverservicesfor the 2027-28 fiscal year payable upon the CITY’s receipt of an invoice from CHAMBER no sooner than December 30, 2027.
In the event that the City Council is compelled to reduce General Fund budget expenditures at any time during the term of this Agreement, the amount of the payments under this Agreement may need to be reduced, as determined by CITY. CITY shall notify CHAMBER of any such reduction as early as is reasonably feasible and understands that any reduction in the CITY's payment shall result in a proportionate reduction in CHAMBER services provided under this Agreement and/or a modification to the CHAMBER’S budget.
3. VISITOR CENTER ANNUAL BUDGET. CHAMBER shall, by April 1 of contract termination year, submit to the CITY for review by the City Council, a budget and plan for Visitors Center services to be provided by the CHAMBER during the next following fiscal year covered by this Agreement. The budget shall include all funds to be received from CITY during such fiscal year and how those funds are proposed to be spent.
CHAMBER will provide an annual report of the Visitors Center services plan implementation.
4. CHAMBER’S FINANCIAL RECORDKEEPING AND REPORTING. Upon 15 days’ notice to the CHAMBER, CITY shall have the right to examine the books, records, and accounts of the CHAMBER as it relates to the Visitor Center, at any reasonable time in the CHAMBER’S offices.
5. USE OF FUNDS; PROHIBITION AGAINST POLITICAL ACTIVITY.
CHAMBER shall not use any monies received under this Agreement for the endorsement, opposition or participation in any political or lobbying activity, including but not limited to, involved in the support or opposition to any candidate for public office or proposed ballot measure.
6. INDEMNIFICATION, HOLD HARMLESS. CHAMBER shall indemnify, defend and hold CITY, its members, officers, directors, agents and employees free and harmless from any and all claims, damages, losses and expenses including attorney fees arising out of the performance by CHAMBER of the Attachment 3
5 services provided for hereunder, caused in whole or in part by any act of CHAMBER, its officers, employees or agents in carrying out the terms of this Agreement.
7. INSURANCE. CHAMBER agrees to maintain in full force and effect, at its sole cost and expense, during the term of this Agreement the following insurance:
A. Workers' Compensation in accordance with State law, for all of its employees engaged in the work and services to be provided under this Agreement.
B. General Liability in an amount not less than One Million Dollars ($1,000,000) combined single limit liability per occurrence with a Two Million Dollars ($2,000,000) aggregate.
All such insurance policies shall be carried with insurance companies satisfactory to the CITY and shall name the CITY, its officers, agents, and employees as additional insured with respect to the work and services being performed under this Agreement. CHAMBER shall cause to be furnished to the CITY certificates of insurance stating that such insurance is in full force and effect; that the premiums thereon have been paid; and that the insurance carrier will give the CITY at least thirty (30) days prior written notice of cancellation, termination or modification.
It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by the CHAMBER or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to the CITY.
8. EVENTS. CHAMBER agrees to comply with the CITY’s Facilities Use Agreement standards and protocols when the CHAMBER organizes events on CITY property, including the downtown city park. Event insurance coverage shall be provided independently for each event and be subject to the CITY’s Facilities Use Agreement standards. The CHAMBER shall be independently responsible for the contract/business relationship with vendors at their events, including assurance that they have appropriate insurance coverage, and that the vendor has an appropriate CITY business license in place to participate in the event.
9. INDEPENDENT CONTRACTOR; NOT AGENT. Notwithstanding any other representation, oral or written, between the parties, including any and all agents or representatives thereof, the CHAMBER is at all times during the term of this Agreement acting as a free and independent contractor, and shall not be an employee or an agent of the CITY.
Attachment 3
6 Except as CITY may authorize in writing, CHAMBER shall have no authority, express or implied to act on behalf of CITY in any capacity whatsoever as an agent. CHAMBER shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligations whatsoever.
10. CONFLICT OF INTEREST. CHAMBER shall not enter into any contract or agreement that will create a conflict of interest with its duties to CITY under this Agreement.
No member, official or employee of CITY shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affects his personal interests or the interests of any corporation, partnership, or association in which he is directly or indirectly interested. The CHAMBER warrants that it has not paid or given, and will not pay or give, any third party any money or other consideration for obtaining this Agreement.
11. LICENSES, PERMITS. CHAMBER represents and warrants to CITY that is has, and shall maintain at all times during the term of this Agreement, at its sole cost and expense, all business licenses, permits, qualifications and approvals of whatsoever nature which are legally required for CHAMBER to provide the services hereunder.
12. STANDARD OF PERFORMANCE. CHAMBER shall perform all services required pursuant to this Agreement in a manner and according to the standards observed by a competent practitioner of the profession in which CHAMBER is engaged. All products and services of any nature which CHAMBER provides to CITY and to visitors to the Visitors Center shall conform to the standards of quality normally observed by licensed, competent organizations practicing in CHAMBER's profession.
CHAMBER shall devote such time to the performance of services as may be reasonably necessary for the satisfactory performance of CHAMBER's obligations pursuant to this Agreement. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by any cause, present or future, which is beyond the reasonable control of the parties.
CHAMBER agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services pursuant to this Agreement.
13. REVERSION OF FUNDS AND PROPERTY. During the term of this Agreement should the CHAMBER be dissolved, disbanded, or otherwise cease to function in a manner described in this Agreement, all funds attributable to the CITY, and equipment purchased out of funds provided by the CITY, shall Attachment 3
7 revert to ownership of the CITY. For the purpose of this provision, the CHAMBER shall maintain a written record of, and include as part of each annual report, a listing of capital equipment that has been purchased with the funds provided by the CITY.
14. TERM. The term of this Agreement shall be for a 24-month period beginning July 1, 2026, and expiring June 30, 2028, unless terminated earlier in accordance with Section 17 below.
15. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligations pursuant to this Agreement shall be void and of no effect.
16. NON-DISCRIMINATION. CHAMBER agrees to comply with all fair employment practice laws of the state and federal government. CHAMBER covenants and agrees for itself, its successors, its assigns and every successor in interest, that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, sexual orientation, medical condition, disability, marital status, ancestry or national origin in the provision of any services to be provided by CHAMBER hereunder, nor shall CHAMBER or any person claiming under or through CHAMBER establish or permit any such practice or practices of discrimination of segregation in the provision of any services to be provided by CHAMBER hereunder.
17. DEFAULT. The failure of the Parties to abide by any of the terms of this Agreement shall constitute a default under this Agreement. If either party fails to cure any such default within five (5) days of receiving notice from the other party of such default, then this Agreement may be terminated by giving ten (10) days written notice of such termination. Upon any such termination, the final payment to be paid under Section 2, above, shall be adjusted on a pro rata basis, based on a 30-day month, to the date of such termination, and if applicable, CHAMBER shall immediately return to CITY any amounts previously paid by CITY for any period subsequent to the date of such termination.
18. NOTICES. All notices pursuant to this Agreement shall be in writing and mailed, postage prepaid, first class, or personally delivered, to the addresses set forth below, or such other address as a party may designate in writing.
19. FULL AGREEMENT AND AMENDMENT. This document represents the entire understanding between the parties and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may only be amended by a writing signed by both parties.
Attachment 3
8 20. SEVERABILITY. Should any provision of this Agreement be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable. This Agreement shall in all respects be governed by the laws of the State of California.
21. ATTORNEY’S FEES. In the event suit is brought for the enforcement, or interpretation, of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees.
IN WITNESS WHEREOF, this Agreement is hereby executed as of the day and year first hereinabove written.
THE CITY OF EL PASO DE ROBLES PASO ROBLES CHAMBER OF COMMERCE 1000 Spring Street 1314 Spring Street
Paso Robles, CA 93446 Paso Robles, CA 93446
By: By:
Chris Huot, City Manager Robert Covarrubias, President/CEO ATTEST:
By:
Melissa Martin
City Clerk
Approved as to Form:
By:
Elizabeth Hull
City Attorney
Attachment 3
Council Agenda Report
From: Lynda Plescia, Recreation Services Manager
Subject: Approval of a New City Park Special Event – Church Backpack Giveaway CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: July 21, 2026
Facts
1. The Victory Outreach Church of Paso Robles would like to hold its annual Take Your City & Backpack Giveaway in the Downtown City Park. This year’s event is scheduled on Saturday, August 8, 2026 from 2:00pm – 6:00pm. This free community event is open to all residents and is expected to attract approximately 200 attendees.
2. Take Your City is a children-based family event conducted by Victory Outreach churches throughout the United States and internationally. The program is designed to serve local communities, support families, and strengthen community connections.
3. Event activities will be located on the west side of Downtown City Park, along Spring Street and adjacent to the playground area. Planned activities include amplified music, an announcer, raffle giveaways, food and shaved ice, family-friendly games, and distribution tables for backpacks and school supplies. No alcohol will be served at the event.
4. The event will be promoted through church announcements and social media platforms, local Facebook groups, and community flyer distribution.
5. Victory Outreach Paso Robles will ensure that the park is cleaned and restored to its original condition immediately following the event.
6. Pursuant to City Municipal Code Chapter 9.55 (Parks and Recreation), City Council review and approval is required for all public events held in Downtown City Park.
7. The applicant will be subject to all Special Event rules and conditions, including applicable permits, insurance requirements, and noise ordinance guidelines.
Options
1. Take no action;
2. Approve the request of Victory Outreach Church of Paso Robles to hold the Take Your City & Backpack Giveaway as a free public event on Saturday, August 8, 2026, from 2:00 p.m. to 6:00 p.m. in Downtown City Park, and to authorize the event to be held annually each August, subject to application submission, staff review, and continued compliance with all applicable City requirements and permit conditions; or
3. Provide alternative direction to staff.
Analysis and Conclusions
Victory Outreach Church of Paso Robles has submitted a request to hold its annual Take Your City & Backpack Giveaway in Downtown City Park on Saturday, August 8, 2026, from 2:00 p.m. to 6:00 p.m. The event is free and open to all community residents, with an anticipated attendance of approximately 200 individuals. If approved, the applicant intends to hold the event on an annual basis each August.
Take Your City is a children-centered community outreach program facilitated by Victory Outreach churches throughout the United States and internationally. The program is designed to serve local communities, provide direct support to families, and foster stronger community connections. The Paso Robles congregation has participated in this program for five years, during which time it has established a backpack and school supplies giveaway component specifically aimed at assisting children and families both within the church and across the broader Paso Robles community as the new school year approaches.
The event will be situated on the west side of Downtown City Park, along Spring Street and adjacent to the existing playground area and does not require street closures. Planned activities and amenities include the following:
Amplified music and a live announcer
Raffle giveaways and family-friendly games
Food and shaved ice service
Distribution tables for backpacks and school supplies No alcohol will be served at the event. The applicant has indicated that the event will be promoted through church announcements, social media platforms, local Facebook community groups, and flyer distribution throughout the community.
As with all City park special events, staff will confirm that the applicant has secured the required permits and insurance coverage and is operating in accordance with the City's noise ordinance prior to issuance of the event permit. Victory Outreach Paso Robles has also committed to ensuring that Downtown City Park is cleaned and fully restored to its pre-event condition immediately upon conclusion of the event.
As part of standard operations, a Recreation Services Park Ambassador will check in with the event organizer on the date of the event to ensure compliance with applicable park rules, permit conditions, and the overall safety and enjoyment of the park for all users.
If approved, authorization shall be renewed annually upon submission and approval of an application to the Recreation Services Division of Community Services and provided no significant operational changes are proposed and permit conditions have not been violated.
Fiscal Impact
No City funding is requested for this event. In accordance with Municipal Code Section 9.55.100, the applicable park reservation fee is waived on the basis that the event provides a direct public benefit to the community through the backpack and school supply distribution. The Take Your City & Backpack Giveaway is free and open to all Paso Robles residents, distributes backpacks and school supplies to children and families at no cost, and serves no private, commercial, or fundraising purpose, meeting the public benefit standard established under Section 9.55.100.
Victory Outreach Church of Paso Robles will be responsible for all costs associated with hosting the event.
The City will collect a refundable security deposit, to be returned upon confirmation that the park has been restored to its pre-event condition.
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation (Option 2)
Approve the request of Victory Outreach Church of Paso Robles to hold the Take Your City & Backpack Giveaway as a free public event on Saturday, August 8, 2026, from 2:00 p.m. to 6:00 p.m. in Downtown City Park, and to authorize the event to be held annually each August, subject to application submission, staff review, and continued compliance with all applicable City requirements and permit conditions.
Attachment
1. Victory Outreach City Park Site Map
Council Agenda Report
From: Caleb Davis, Deputy Police Chief
Subject: Approval of Public Safety Communication Center Remodel and Technology Upgrade CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378, and the Class 1 exemption, (State CEQA Guidelines, § 15301).
Date: July 21, 2026
Facts
1. The Paso Robles Police Department operates a communications center Public Safety Answering Point located inside the Public Safety Center at 900 Park Street. The center is responsible for answering approximately 80,000 incoming calls (three 9-1-1 lines and eight non-emergency business lines), as well as handling all radio communications for police, public works, and fire and emergency services in the city.
2. The communication center is a critical component of the City’s first responders’ ability to effectively communicate during incidents affecting the life, health, and safety of the public.
3. The City has made substantial investments in the Police Department to enhance public safety services, modernize technology systems, and improve overall operational readiness, with many of these improvements supported through Measure J-20 revenues.
4. Investments have included upgraded data communication radio equipment, implementation and expansion of License Plate Recognition technology, upgrades to the Public Safety Center (PSC) camera system, and continued investments in officer safety equipment, emergency response capabilities, and staffing support. Collectively, these improvements have strengthened real-time situational awareness, investigative capabilities, interagency coordination, and the Department’s ability to respond proactively to public safety incidents throughout the community.
5. The City’s five-year Capital Improvement Program includes several projects intended to support continued operational growth and modernization efforts within the Department, including expansion of the communication/dispatch center—partially supported through State grant funding—expansion of Records and Community Services Officer (CSO) office space associated with staffing growth, and various facility rehabilitation projects such as interior painting, HVAC system replacements, carpet and flooring replacement, and other building repair and maintenance (R&M) improvements.
6. The recommended upgrades to the Communications Center involves specialized public safety communications equipment and software that must be integrated with the City’s existing emergency response systems. Staff has determined that all the proposed upgrade purchases are compatible with the City’s existing systems and thus in the City’s best interest in promoting operational continuity and cost-effective solutions. Further, since portions of the project are funded through Cal OES grant funding, the City is purchasing these components consistent with any applicable grant requirements.
Options
1. Take no action.
2. Authorization for the City Manager to execute all necessary contracts to complete Communications remodel and technology upgrade;
3. Provide alternative direction to staff.
Analysis and Conclusions
The Paso Robles Communications Center (PRCC) has not undergone a significant technology or facility upgrade in approximately 13 years. The existing communications center consists of three dispatch console positions, two of which are staffed continuously with additional console utilized during periods of increased call volume. As the City continues to grow, and public safety demands increase, additional dispatch capacity is necessary to ensure efficient call processing, reduce wait times, and maintain operational resiliency during major incidents, natural disasters, and large-scale events. This project will expand the communications center from three to four dispatch console positions as well as modernizing the technology and infrastructure necessary to support future operational needs. These improvements will enhance system reliability, improve evidentiary recording capabilities, and provide increased accessibility for callers with limited English proficiency.
Project components include:
VESTA Next Generation 9-1-1 system including a new voice logging recorder, external time source, and transcription/translation services (Attachment 01). An additional radio console compatible with the City's existing radio infrastructure (Attachment 05).
Motorola's Hyper non-emergency call agent service (Attachment 07): This artificial intelligenceassisted system is designed to answer routine non-emergency calls, provide information to callers, and reduce dispatcher workload, allowing communications personnel to focus on emergency response and higher-priority public safety activities. The proposed agreement includes the first year of service at no cost and provides the City with an early termination clause should the system not meet operational expectations. No ongoing funding is being requested as part of this action. Prior to any long-term financial commitment, staff will return to City Council with an evaluation of the system's effectiveness and a request for future appropriations, if necessary.
Several software integrations including the upgraded communications systems and the City's existing Computer Aided Dispatch (CAD) platform as well as support for Drone as a First Responder (DFR) operations and other public safety technologies (Attachment 06 and 08). Communications center workspace remodel including replacement of dispatch furniture and workstations designed specifically for a 24-hour public safety environment (Attachment 09).
Additional storage lockers will also be installed (Attachment 10). The conversion of the existing communications center office into a lieutenant's office to accommodate recent organizational changes and the addition of two police lieutenant positions (Attachment 11).
And lastly, to support the upgraded technology and increased equipment load, the existing HVAC system serving the communications center will be replaced and upgraded (Attachment 12). The new system will provide sufficient cooling capacity for the expanded communications center and eliminate the need for the portable air conditioning units currently utilized within the facility. The project will also include new paint (Attachment 13) and carpet (Attachment 14) for the communications center.
Collectively, this project modernizes a critical public safety function that has not received a significant upgrade in more than a decade. The proposed improvements will enhance emergency communications capabilities, improve dispatcher efficiency, increase operational resiliency, support emerging public safety technologies, and position the City to meet future service demands while leveraging substantial grant funding provided through Cal OES.
Fiscal Impact
The total cost of all items, as itemized below, is $767,531.42. The Fiscal Year 2026-27 Capital Improvement Program anticipated this project with $452,000 funded by Cal OES and $300,000 from Measure J-20 revenues for a total project of $752,000. The final net cost to the City will be $315,531.42. The additional local funding will come from other Measure J-20 budget savings.
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378, as the City’s planned purchases do not have the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and is a continuing administrative activity of the City.
Alternatively, the City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).
Recommendation
Approve Resolution 26-XXX, authorizing the City Manager to execute all necessary contracts, purchase orders and any other related documents necessary to complete the Communication Center remodel and technology upgrade.
Attachments
1. Cal OES Commitment to Fund
2. Purchasing Authority Cal OES equipment
Item Cost
VESTA Next Generation 9-1-1 system $440,396.03
Motorola MCC7500e Console (Year 1) 148,629.00
Dispatch Furniture 94,812.74
Dispatch Lockers 10,849.54
Lieutenant Office Furniture 8,388.41
HVAC Upgrade 28,375.00
BRINC CAD Integration 9,200.00
Voice Recorder Integration 4,925.00
Hyper CAD Integration 9,500.00
Trombley Painting Co 5,887.00
Knight’s Carpet 6,568.70
Total Project Costs $767,531.42
3. Fixed Funding Allotment from Cal OES
4. Scope for work for AT&T
5. Motorola console proposal
6. RIMS Eventide Software link
7. Motorola Hyper proposal
8. RIMS Brinc Software link
9. Dispatch console furniture
10. Dispatch lockers and file cabinets
11. Office and desk storage
12. Vineyard Mechanical HVAC system upgrade
13. Trombley Painting contract
14. Knights Carpet and Interiors
15. Resolution 26-XXX Authorization to approve contract and purchase orders
Docusign Envelope lD, 7648F2F2-4DCD-47 A2-8366-DAA6F929A61 1
STATE OF CATIFORNIA
CALIFORNIA GOVERNORS OFFICE OF EMERGENCY SERVICES
COMMITMENT TO FUND 9.1-1 EqUIPMENT AND SERVICES
OEs-Psc-288 (Rev. 4-2026)
^i" lDlri 6*t .' , lil *\ro,.
-rl9
LOGISTICS MANAGEMENTPUBTIC SAFETY COMMUNICATIONS
ALT Conta
This Form To Be The state 9-1-1 office
Public
Address:
zi
PSAP Man
E-mail Address:
Phone Number:
ALT Phone:
E9-1-1 Equipment
n 9-1-1 Education
n Maintenance
Paso Contractor Name:
Address:
City, State,
E-Mail Address:
Phone Number
PO Box 5025
Carol Stream, lL 60197
Jeff Reeve
[email protected]
900 Park St.
Paso c493446
Kate McKinley
Ll lrarning
Description of Equipment and Services to be funded: ATT to install IVESTA] Premise-Based CPE 9-1-1 call-taking solution. 9-1-1 call taking position count: (4) stationary workstations. Purchase references CA MPA Contract # 6136-2020 and project specifications as detailed in SOW established for Paso Robles PD. VENDOR INVOICING DIRECTIVE: ATT shall submit invoices directly to the CaIOES/9-1-1 Branch for direct payment by state to vendor. All invoices shall include contractnumber (MPA#5135-2020) & CA9-1-1 Branch Tracking Number (TD288#26314). Payment Route: State Pay Vendor Direct TYPE OF FUNDING REQUEST:
n g-r-r Network
E County Coordinator Expense
n Other: CPE RESIDUALS
Purchase/Service lnformation: lnclude equipment or service description, quantity, part number, unit cost, installation cost, monthly cost, total months coveredunder maintenance, tax and total cost. Attach contractors quote or PSAP purchase order, where applicable.
Total NonRecurring Cost
5192,994.67
ss4,399.00S1o,s78.oo
s257.87t.67
S16.s79,90
440,396.03
202512026
4006 1702.08
The State of Californio's monetary obligation under this agreement in subsequent fiscdl yedrs is subject to, ond contingent upon, availabitity of funds in the Stdte Emergency Telephone Account. Please be ddvised that this commitment to fund does not constitute d hinding purchdse order agreement. t! system dcceptance has not been signed hy the expirotion dote noted above, this purchdse can be voided by the CA 9-7-7 Emergency Communications Branch.
DATE
6t11t2026
Total Recurring
Cost
S16s,944.40
S16s.944.40
8-7So/"
APPROVED BY
-Oocugl!n.d
!y:
I mttDalrrwsLi
L3047aDF8B2@4E0...
JANEE DABROWSKI
f Months
(Maintenance)
60 Subtotal
Tax and Surcharge
TOTAL APPROVED
Fiscal Year:
Account Name:
Monthly Cost
52,76s.74
s0.00
lnstallation
s68,386.36
So.oo
PSC-288 expiration date: (2 years from date signed)
All invoices shall refer to tracking number: 26341
Unit Cost
S124,508.31
Ss4,399.00S10,s78.oo
s0.oo
NOTES:NewTechnology lntegratlon - Translations/Transcription (provided at no cost to OESl
TETEPHONE
(916) 894-s175
Service/
Eqmt. lD#
22.5.322.s.3
22.8.3 22.8.5
22.8.76 quantity
1I1
1 4
RECOMMENDED APPROVAL BY
IOHN DIAZ
Description
MPAfi6136-2020
26341 [On-Prem] 9-1-1 CPE Stand
Alone System; (4) Positions
INRCI CPE UNtr COST AND TNSTALL - Backroom & Positions
[MRC] Call Premise Equipment;
5-Yea r Month ly Ma inten a nce
INRC]Digital Voice Logging Recorder
[NRC] External Time Source
INRC] New Technology lntegration
(Rev.04/2026) oEs-Psc-288
Attachment 01
Docusign Envelope lD: CADoD144-91D9-8DE0-8184-4C3D61450884
STATE OF CALIFORNIA - GENERAL SERVICES PROCUREMENT DIVISION
PURCHASING AUTHORITY PURCHASE ORDER
STD.65 (Rev. 04/2020)
Page I of 2
Paso Robles Police Department
sHlP Attn: Kate Mckinley TO 900ParkSt.
Paso Robles, CA93446
TO
SUPPLIER
ADDRESS
T&T
Box 5025
Stream, 1L60197
PURCHASE ORDER NUMBER
26341
PURCHASING AUTI{ORTY NO.GOES-0690
LEVERAGED PROCUREMENT AGREEMENT NUMBER
MPA#6r36-2020
INFORMATION TECHNOLO6Y PROJECT IDENTIFICATION NUMBER
AGENCY OR BUYER INFORMANON
AGENCY TRACKING/REQUISITION NUMBER (Optional)
26341
AGENCY NAME
CaIOES-PSC, 9-1-1 Branch
CONTACT NAME
John Diaz
CONTACT E.MAIL ADDRESS
NET45
[email protected]
CONTACT FAX NUMBER
SUPPLIER CONTACT NAME SUPPLIER E-MAIL ADDRESS
Jeff Reeve [email protected]
PAYMENTTERMS Certified
DVBE
EXPIRA1ION DATE
SHIPPINGINSTRUCTIONS
CODE
A-t I Ceneral Provisions are lncorporated herein by reference to:
! Form GSPD - +01 Non-tT Commodltles Revision Date:! nttacneO on ! euutirf,"aatwww.dgs.ca.gov/pd 9p ! Form CSeD-4OllTRevision Date:
A-2 fZ This order is issued under a Department ofGeneral Services (DGS) Leveraged Procurement Agreement (LpA). Terms and Conditions set forth r ln that agreement (LPA number referenced in the block tltled Leveraged Procurement Agreement No.) are lncorporated herein by reference as lf set forth in full text,
B l-l lgency Special Provisions are attached and titled .;-1 Anyotherattachments,suchasspeclfications,StatementofWork,orlnformationTechnologyModelLanguageModules,areldentifledin - l-J the product or services descilptlon area or on contlnuation pages.
I comnmfVf: Solicitatlon Numbe(if applicable) ! rcvennceo ! ovrersmlu-BUsrNEsstccr4838.s(a)r n NoN-coMpEnnvELyBrD ! exrmnr 5TATE
s189,485.31
RATE 8.75o/o
TAX 516,579.96
FREIGHT
s234,330.76
TOTAL s440,396.03
AMENDMENT NO.AGENCY BILLING CODE
0091 98CONTACTPHONE NUMBER
(916) 89+s176
Jun5,2026
DATE
Certified EXPIRATION DATEMicrobusiness
Certlfied
Small Business
CaIOES Public Safety Communications
BILL CA9-1-1 Branch
TO 601 Sequoia Pacific Blvd., ms-911
Sacramento, CA 9581 1
FAX NUMBER
(714)227-1268
SUPPLIER PHONE NUMBER
CERTIFICATION NUMBER
V F.O.B. Destination FRT. PPD F.O.B.DestinationFRT.PPD/ADD.Freight rr F.O.B. nottoexceedcoststatedonP.O. I I Origin REQUIRED DELIVERY DATE OF ORIGIN PROGRAM / CATEGORY (Code / Title)
7355 - SETNA- 9-l-1 Branch
ITEM0690-1 01 -0022
I HEREBY CERflFY, on personal knowledge, that this ordet fot purchdslng the items spxlfled below lslssuedln accordancewlththeprccedurepresoibed bylawgovemlng thepurchase of such ltems forthe Stateof Califomla; andthat allsuchlegal requirementshave beenfullycomplled with,
AUTHORIZING NAME
Mary Rucker
PAID BY
nvrs Ero
Original Equipment
CERTIFIED CORRECT sIGNATURE
H*^A?r.*t-- 6122t2026
EXTENSION TOTAL
s124,508.31
s68,386.36
5165,944.40s54,399.00
UNtrPRICE
s1 24s08.3100$6&386.3500
52,76s.7400
ss4,399.0000
CATEGORY
Taxable
NonTaxableNonTaxable
Taxable
VERIFIED NO STATE SURPLUS AVAILABLE
Elves n ro
lE o'l ll-l o", OBJECTOF EXPENDITURE (Code and Title) 53681 15/53681 15003 Misc Equip FISCAL YEAR 2s/26 UNENCUMBERED REMAINDER AFTER POsTING THIS
ORDER TO ALLOTMENT EXPENDITURE LEDGERADJUSTMENT INCREASING ENCUMBRANCESADJUSTMENT. DECREASING ENCUMBRANCES NRC DigitalVoice Logging Recorder
PRODUCT OR SERVICE DESCRIPTION
NRC Basic System Equipment - Backroom & X PosisitonsNRC lmplementationMRC 5- year Monthly Maintenance
STATUTE
2025
RECYCLED
PRODUCT
A Local Assistance
TITLE
CHAPTER
AUTHORIZING TITLEAssistant director; Admin SVS.
UNSPSC
22.5.322.5.322.5.322.8.3
3s'uNlr
eaeaeaea
UOASFffq
1 1
60 1
rcE{be:
NUMBER
EEE!lE
Attachment 02
Docusign Envelope lD: CADoD144-91 D9-8DE0-8184-4C3D61450884
STATE OF CALIFORNIA - GENERAL SERVICES PROCUREMENT DIVISION
PURCHASING AUTHORITY PURCHASE ORDER
STD.65 (Rev.04/2020)
E)fiENSION TOTAL
s10,578.00
DATE NO.
)un5,2026
UNIT PRICE
sr0578.0000
CAIEGORY
Taxable
PRODUCI OR SERVICE DESCRMON
NRC External Time Source
RECYCLED
PRODUCT
UNSPSC
22.8.5 UNITea
QUANTITY
1 ]TEM
NUMEER
H
PURCHASE ORDER NUMBER
26341
Attachment 02
Docusign Envelope lD: CADoD14A-91D9-8DE0-8184-4C3D61450884
STATE OF CALIFORNIA - GENERAL SERVICES PROCUREMENT DIVISION
PURCHASING AUTHORITY PURCHASE ORDER
STD.6s (Rev.04/2020)
SUPPLIER INSTRUCTIONS
1. INVOICES: Unless otherwise specified, original invoices shall be sent to the "Bill To" address on the face of this document. lnvoices shall be submitted in triplicate and shall include:
o Agency order number, ltem number,o Services or Product lD number,o Unit price, Extended item price, r and lnvoice total amount.
State sales tax, installation cost, shipping/freight costs, and/or other non-taxable costs shall be itemized separately and added to each invoice as applicable.
2. REQUIRED PAYMENT DATE: Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 et seq. Unless expressly exempted by statute, the Act requires state agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services; or (b) receipt of an undisputed invoice - whichever is later.
3. SHIPPING INSTRUCTIONS: When the Purchase Order or contract allows prepaid/add transportation charges, submit original receipted expense bills if freight charges are over 550.00. All shipments shall be F.O.B. Destination Freight Prepaid unless otherwise specified. All orders MUST include a copy of the packing slip inside the carton AND acopy securely attached to the OUTSIDE of the shipping carton.
Attachment 02
Docusign Envelope lD: CAD0D14A-91 D9-8DE0-8184-4C3D61450B84
STATE OF CALIFORNIA - GENERAL SERVICES PROCUREMENT DIVISION PURCHA5ING AUTHORITY PURCHASE ORDER
STD.65 (Rev.04/2020)
INSTRUCTIONS FOR COMPLETING THE PURCHASING AUTHORITY PURCHASE ORDER
1. AGENCY ORDER NUMBER: Enter the appropriate agency order number as prescribed by your agency. Agency order number must be unique from transaction to transaction and from year to year(e.g., 03-001, 03-002, etc.; "03" represents the fiscal year of issue).
Agency order number must not exceed fifteen (1 5) characters in length. This number must also be placed on all supplier invoices and packing slips in order to process payments and receive products and services.
2. AMENDMENT NO.: Enter the appropriate amendment number (e,9.,1,2,3, etc.) as amendments occur. Amendments arenecessary when ANY change in the order occurs. This includes change in descriptions, costs, quantities, etc.
3. DATE: Enter the date the order is prepared. The month and day should be indicated with two (2) digits and the year with four (4) digits (i.e., July 1 , 2003 is 07101/2003).
4. AGENCY BltLlNG CODE: Enter Agency Billing Code. A five-digit or six-digit code issued by the Department of General Services (DGS) for billing purposes.
5. PURCHASING AUTHORITY NUMBER: Enter your department's purchasing authority number as assigned by DGS. This number MUST be entered for all lT transactions 50.00 and over and Non{T goods transactions over 5100.00.
6. LEVERAGED PROCUREMENT AGREEMENT (tPA) NO.: EnteT the appropriate leveraged procurement agreement number (e.9., California Multiple Award Schedule (CMAS) Contract, Master Agreement, State Price Schedule, etc.). 7. INFORMATIONTECHNOLOGYPROJECTIDENTIFICATION NUMBER: For procurement of information technology goods or services, enter one of the following identification numbers: Project Number, Department Assigned lnternal Project Number,Department Assigned Work Group Computing Justification Form Number (WCJF).
8. AGENCYTMCKING/REQUISITION NUMBER: Enteranyagency
internal purchase request(s) number to assist with internal tracking ofthis purchasing authority purchase order.
9. PAYMENT TERMS: Cash discount offered by the supplier if payment is postmarked within a specific number of days (discount period) or a discount offered per the contract terms (e.9., 2% Net 30, Net 30).
10. cERTtFtED SMALL BUS|NESS, MTCROBUSTNESS AND CERTIF|ED DISABLED VETERAN BUSINESS ENTERPRISE: Check the
appropriate box(es) if the supplier is a California certified Small Business/Microbusiness or DVBE as certified by the Office of Small Business and DVBE Certification (OSDC). Verifu expiration date and enter date in the space provided.
11. REQUIRED DEUVERY DATE: Enter the required delivery date for all items, or indicate the time period after receipt of order (ARO) for delivery. lf multiple delivery dates are required enter "see item" or "as specified" and include specific dates in the item description or use an attachment to define. Date(s) should be the same asestablished in any applicable solicitation, or leveraged procurement agreement, unless otherwise agreed upon, in writing, signed by all parties and approved as required.
12. SHIPPING INSTRUCTIONS: Enter shipping information such as Free on Board (F.O.B.); Destination (DEST); Freight (FRT); Prepaid (PPD); F.O.B. Destination, Freight Prepaid and Add (PPD/ADD);F.O.B. Origin, Freight Collect (COLL). lf assistance is needed, contact DGS Procurement Division (PD) Transportation
Management (TM) for contracted carrier information.
ITEM NUMBER! Enter item number(s) in sequential order.QUANTITY: Enter appropriate numeric quantity.UNIT: Enter the order unit of measure. Examples: ea - each; pk - package; bx - box; st - set.
United Natlons Standard Products and Servlces Codc
(UNSPSC): lnclude the applicable UNSPSC in this column.
RECYCLED PRODUCT: Check the "Recycle'column when the
product being purchased is a reportable product. Reportableproducts are any products that fall into one of the following categories: antifreeze, composVco-compos! glass, lubricating oils, paint plastic products, paper products, printing and writingpapers, solvents, steel, tires, and/or tirederived products.
PRODUCT OR SERVICES DESCRIPTION: For leveragedprocurement agreements established by DGS, enter thedescription exactly as worded in the referenced agreement, For other acquisitions, use wording to accurately describe theproduct(s) or services ordered, including brand, model, version, etc. Descriptions should include all features, components,supplies, etc,, or reference to attachments with detaileddescriptions.
UNIT PRICE: The unit price or service rate (e.9., hourly, weekly ormonthly rate) must be entered for each line item. For leveragedprocurement agreements established by DGS, enter the unit price stated in the referenced LPA. For other acquisitions, enter the unit price contained in the supplier's bid, proposal, or as negotiated.EXTENSION TOTAL: Multiply the product quantity times the unit price and enter the result.
TERMS AND CONDITIONS:
A-1 : For competitive or non-competitive bids check the applicablebox(es) to indicate the appropriate General Provisions are being used and are incorporated into the order and insert the applicablerevision date. Use the version contained in the solicitation andresulting bid with the supplier. A hard copy must be attached, ORreference made to the Procurement Division web page at www.dgs.ca.gov/pd.
ORA-2: Check the second box ifthe order is being placed under a leveraged procurement agreemen! as those agreements contain all the required terms and conditions.
B: Checkthe third box ifany Agency Special Provisions are applicable. Agency Special Provisions may be used to supplement the general provisions and/or tailor the purchase order as agreed upon by all parties. To incorporate Agency Special Provisions,insert, on the blank line, the name (or other identification) of the form or document used.
C: Check this box as applicable when attaching specifications,Statement of Work or using lT model language modules.
PROCUREMENT METHOD: Check the appropriate box as
applicable to the transaction being issued. For more information on requirements for each method, refer to the purchasing authority manual available on the DGS Procurement Division web page. "Exempt" should be checked for those transactions exempted by law (e.9., sheltered workhop or Community Based Rehabilitation Programs [CBRP] purchases).
VERIFIED NO STATE SURPLUS AVAILABLE: Check the
appropriate box in support of the agency's effort to use existing State inventory as appropriate prior to an acquisition.
PAID BY CAL-CARD: Check the appropriate box.
13.14.15.16.17 18.19.
20. 21.
23,
24.25. DISTRIBUTION: The Purchasing Authority Purchase Order MUST be distributed as follows:
COPY 1: Send to supplier
COPY 2: Send to Department of General Services (Procurement Division) COPY 3: Packing slip for supplier
COPY 4: Agency procurement file
Attachment 02
Docusign Envelope lD: EBSB4EEC-DD03-4AE3-8BED-6107F531FA15 GoVERNoR
NANCY WARD
DIRECTOR
CaIOES
oovERtr0R's 0FFtcEOF EXENSENCV SERVICE9
December 10,2025 Tracking Number: 26341
Kate McKinley, Support Services ManagerPaso Robles Police Department 900 Park Street
Paso Robles, CA 93446
Subject: Customer Premise Equipment (CPE) Fixed Allotment Funding - On Premise Solution
Dear Kate McKinley,
The California 9-1-1 Emergency Communications Branch (CA 9-1-1 Branch) has received your Advance Notification for Call Processing Equipment (CPE) Funding letter of intent to replace the 9-1-1 system at your Public Safety Answering Point (PSAP). Acceptance of CPE Allotment funds from the CA 9-1-1 Branch commits your agency to PSAP operations 24 hours-a-day, seven days-a-week, for a minimum of five years. lf PSAP operations are not maintained at that level, the Paso Robles Police Department may become financially responsible for all subsequent CPE maintenance and 9-1-1 network service charges. Our evaluation of recent 9-1-1 emergency call volume qualifies the Paso Robles Police Department for a Fixed Allotment of $452,000 to be used to purchase an on premise solution. The Fixed Allotment funding will expire upon expiration/cancellation of the current MPA if your CPE approval process has not been initiated.
The CA 9-1-1 Branch has implemented a non-mandatory Master Purchase Agreement (MPA) that enables participating vendors to invoice the CA 9-1-1 Branch directly for thepurchase of 9-1-1 systems and services. Price lists are available at:
safetv-communications/ca-9-1-1-emerqencv-communications-branch/ca-91 1-servicescontracts/ The CA 9-1-1 Branch CPE Funding Policy and Funding Processes are detailed in the 9-1-1 Operations Manual- Chapter lll available at:
tcmanual/
Please contact me directly with any questions at [email protected] or (916) 894-5176.
-Docuslgned
by:
sincerelf,.-!t\^- N%
ljsocse+ecpEee+ns...
John Diaz, 9-1-1 Advisor
CA 9-1-1 Emergency Communications Branch
60I SEQUOIA PACIFIC BLVD, SACRAMENTO, CA 958I 1
PUBLIC SAFETY COMMUNICATIoNS
(91 6) 894-5007 TELEPHONE
Attachment 03
Paso Robles PD SOW Date: 02SEPT2025
Version 1.0
This Scope of Work and associated Cost Table is valid 120 day from above date.
This document is AT&T Strictly Proprietary and Confidential and is not to be shared without specific written approval from AT&T.
Paso Robles PD
With
SCOPE OF WORK
For
VESTA 9-1-1 On-Prem Call Handling
Project
Attachment 04
Paso Robles PD SOW Date: 02SEPT2025
Version 1.0
This Scope of Work and associated Cost Table is valid 120 day from above date.
This document is AT&T Strictly Proprietary and Confidential and is not to be shared without specific written approval from AT&T.
Table of Contents
1.0 OVERVIEW ........................................................................................................................1
1.1 STATEMENT OF PURPOSE ..................................................................................................1
1.2 LIST OF EQUIPMENT, SOFTWARE, AND MAINTENANCE .........................................................1
1.3 DESCRIPTION OF RE-USED EQUIPMENT ..............................................................................2
1.4 DESCRIPTION OF EQUIPMENT PROVIDED BY THE PSAP .......................................................2
1.5 EXCLUDED EQUIPMENT LIST ..............................................................................................2
1.6 EQUIPMENT REMOVAL & DISPOSAL ...................................................................................2
2.0 DESIGN SOLUTION ..........................................................................................................2
2.1 SYSTEM OVERVIEW...........................................................................................................2
2.2 DESCRIPTION OF NETWORK ELEMENTS ..............................................................................3
2.3 INTEGRATION REQUIREMENTS ...........................................................................................3
2.4 BUILDING MODIFICATIONS .................................................................................................3
3.0 9-1-1 TRAFFIC AND DATA FLOWS .................................................................................3
4.0 CHANGE REQUESTS .......................................................................................................4
5.0 ACCEPTANCE TESTING..................................................................................................5
5.1 SYSTEM ACCEPTANCE OVERVIEW ......................................................................................5
5.2 MOVES, ADDS, CHANGES (MAC) ......................................................................................5
6.0 PROJECT TEAM ...............................................................................................................6
6.1 CONTACT INFORMATION ....................................................................................................6
7.0 RESPONSIBILITIES ............................................................................................................6
7.1 AT&T RESPONSIBILITIES ......................................................................................................6
7.2 PASO ROBLES PD RESPONSIBILITIES ...............................................................................6
7.3 CAL OES RESPONSIBILITIES ................................................................................................7
7.4 PNSP RESPONSIBILITIES ......................................................................................................7
7.5 RNSP RESPONSIBILITIES ......................................................................................................7
8.0 INSTALLATION SCHEDULE ...............................................................................................7
9.0 MAINTENANCE PLAN ......................................................................................................8
9.1 MAINTENANCE AND REMOTE ACCESS SERVICES CAPABILITIES ............................................8
9.2 REMEDIAL MAINTENANCE ................................................ ERROR! BOOKMARK NOT DEFINED.
9.3 POST-INSTALLATION SUPPORT LIMITATIONS .......................................................................8
10.0 TRAINING ..........................................................................................................................9
10.1 SUPERVISOR/DISPATCHER TRAINING ...................................................................................9
10.2 TRAINING DOCUMENTATION .................................................................................................9
11.0 DOCUMENT ACCEPTANCE ................................. ERROR! BOOKMARK NOT DEFINED.
Attachment 04
Paso Robles PD SOW Date: 02SEPT2025
Version 1.0
This Scope of Work and associated Cost Table is valid 120 day from above date.
This document is AT&T Strictly Proprietary and Confidential and is not to be shared without specific written approval from AT&T.
APPENDIX A: PSAP COMPLIANCE - SITE CERTIFICATION DOCUMENT .. 102APPENDIX B:
LAN/WAN POLICY .................................................................................................................... 11 APPENDIX C: DISPATCH AND EQUIPMENT FLOOR PLANS ................................................ 12 APPENDIX D: PRICING & TERMS ............................................................................................ 14 APPENDIX E: CHANGE ORDER REQUEST FORM ................................................................. 15 APPENDIX F: MAINTENANCE PROCEDURES ....................................................................... 16 APPENDIX G: SYSTEM ACCEPTANCE CHECKLIST AND AUTHORIZATION CHECKLIST . 17 Attachment 04
Paso Robles PD SOW Date: 02SEPT2025
Version 1.0 Page 1
1.0 OVERVIEW
1.1 Statement of Purpose
The purpose of this Statement of Work (SOW) is to describe the responsibilities of AT&T, the California Office of Emergency Services (Cal OES) 9-1-1 Branch, and the Public Safety Answering Point (PSAP) with respect to the scope of work, deliverables, and terms and conditions of the project described herein.
The SOW shall be subject to the terms and conditions of the Master Purchase Agreement # 6136-2020 and line Item # 22.8.16 New technology integration (MRC per position per month) please reference description of items contained below in table 1.2 dated July 16, 2020, by and between AT&T and PASO ROBLES PD also known as "PSAP". In the event there is a conflict between the terms and conditions of this SOW and the Master Purchase Agreement, the Master Purchase Award shall take precedence. All exhibits, appendices, and attachments are incorporated herein by reference.
Cal OES 911 will be using Master Purchase Agreement # 6136-2020 to purchase Customer Premise Equipment (CPE) and maintenance services. This SOW is not intended to restate the requirements of the Master Purchase Award but instead describes the requirements of the PSAP's essential business needs for a successful Premise-Based Call Handling solution and deployment.
1.2 List of Equipment, Software, and Maintenance
List of New Technology Integration components
Qty New Technology Integration components Monthly Maintenance Contract period (MRC) for
items listed below are
specifically (Months)
4 Translation provides translation services for
calls.
60 4 Transcription provides transcription services
for calls.
60 Equipment Description
Qty Backroom Equipment
1 Rack/Cabinet (7’)
1 Redundant Call Handling System (servers, switches, etc.) 3 FXS Ports (9-1-1 CAMA Trunks)
6 FXO Ports (Admin analog lines)
3 SIP Interface to Agency PBX (HA Pair) Novia
2 i3 Network Interface Ports to Cal OES PNSP Provider
2 i3 Network Interface Ports to Cal OES RNSP Provider
1 Firewall
2 UPS
1 Time Sync System (“NetClock”)
Attachment 04
Paso Robles PD SOW Date: 02SEPT2025
Version 1.0 Page 2
Qty Position Equipment
4 VESTA 9-1-1 Intelligent Workstations (includes CPU, VESTA backroom interface components, Audio Interface equipment, keyboard, and mouse). 0 VESTA 9-1-1 Laptop (includes VESTA backroom interface components, Audio Interface equipment, docking station, keyboard, and mouse). 4 24” Monitor
4 Genovation 48 button keypad
4 Position UPS
Qty Optional Items
1 Eventide On Prem Recorder
1.3 Description of Re-used Equipment
The following equipment has been certified to be compatible with current technology and in good condition. This equipment will be reutilized:
Qty Item Description
- Nothing to be reused
1.4 Description of Equipment Provided by the PSAP
Qty Item Description
1.5 Excluded Equipment List
System components NOT included in the sale:
Item Description
CDR Printer / ePrinter
IP Admin Phones
1.6 Equipment Removal & Disposal
The following existing equipment will be left at the PSAP’s building by AT&T:
Existing 9-1-1 CPE equipment, workstations, and ancillary components Miscellaneous components not being re-used.
In the event the old equipment must be removed, AT&T technicians will work with the PSAP’s personnel to remove the above equipment. AT&T technicians will place the existing equipment in an area designated by the PSAP. AT&T technicians will not remove any existing equipment from PASO ROBLES PD ’s building.
2.0 DESIGN SOLUTION
2.1 System Overview
Attachment 04
Paso Robles PD SOW Date: 02SEPT2025
Version 1.0 Page 3
VESTA is a Premise-Based, Call Handling solution, and VESTA 9-1-1, application that efficiently handles incoming calls, texts, TTY (Baudot) and Real-Time Text (RTT). VESTA 9-1-1 receives and routes both emergency and non-emergency calls by either Automated Call Distribution (ACD) or design shared line appearance (non-ACD). VESTA 9-1-1 allows call takers the ability to seamlessly answer and service 9-1-1 calls from Wireless, Wireline, VoIP, and multimedia devices. VESTA 9-1-1 provides detailed location information in a flexible i3 or a legacy Format 04 format as desired and selected by the client.
2.2 Description of Network Elements
For equipment deployed at PSAP, the VESTA 9-1-1 network elements are always deployed redundantly for public safety grade performance. Each piece of the AT&T Local Area Network (LAN) is redundant at the PSAP. Specifically for the Agency, the following physical LAN Elements are supplied minimally:
2 Switches
2 Media Gateways
2 Power Distribution Units
2 UPS (if required)
Network Element (System) Connectivity is over the PNSP and RNSP SIP trunks in accordance with the Cal OES requirements specified in "NG9-l-1 Emergency Services I ESInet - i3 Cloud PSAP Interconnection Control Document (ICD) for Interoperability Testing (IOT) and Production".
2.3 i3/Cal OES ESInet Integration Requirements
The i3 connection point provides (2) Ethernet ports to the PNSP and RNSP Ethernet handoff. The AT&T demarcation is the Ethernet ports on the AT&T provided On-prem CallHanding equipment.
2.4 Building Modifications
All building modifications are the responsibility of the PSAP. The AT&T Project Manager will work closely with the PSAP to determine proper timeline coordination for a smooth system implementation. Please refer to Appendix A for the specific modifications to be performed by the PSAP.
3.0 9-1-1 Traffic and Data Flows
a) Legacy 9-1-1 - For sites that are on the ESlnet without NGCS functionalities; CAMA Gateways are deployed in support of the legacy call flow. The ingress 9-1-1 calls are delivered to the PSAP via CAMA trunks to the local PSAP. b) Transitional 9-1-1 - For PSAPs where SIP AGG NGCS i3 call origination is not 100% complete, CAMA Gateways are deployed in support of the legacy call flow. AT&T provides legacy local CDRs for CAD spill and local logging recorder as serial.
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Gateway Converts CAMA to SIP for delivery of Legacy 9-1-1 to CHS. xxx provides legacy local CDRs for CAD spill and local logging recorder as serial, IP, or in other formats depending on CAD/Recorder requirements. c) SIP and i3 Origination - Once all Ingress for the PSAP is transitioned off of the Legacy Selective Router (LSR), all calls will be delivered over NGCS via PNSP and RNSP.
ALI (format) spill to CAD and Recorders are not under the control of AT&T. If CAD or Recorder operational discrepancy arises, PSAP will be responsible to engage the respective vendors to mitigate the issue.
Once the NGCS is in place, the CHS Server to Client relationship is supported over the PNSP and RNSP trunks as defined in "NG9-1-1 Emergency Services I ESlnet - i3 Cloud PSAP Interconnection Control Document (ICD) for Interoperability Testing (IOT) and Production".
4.0 CHANGE REQUESTS
Consistent with the terms and conditions of MPA 6136-2020, during the implementation phase, Change Requests will be allowed upon approval from the PSAP, CAL OES and AT&T.
During the implementation phase, the PSAP may at any time, by written order, and without notice to AT&T’s sureties, submit a change order to AT&T. If the change request is feasible; then, within ten (10) working days of receiving a proposed change order, AT&T will submit a written cost estimate, which may include adjustments to the Project Price, Project Schedule, Statement of Work, Acceptance Criteria, or any other obligations of AT&T.
AT&T, PSAP, and/or CAL OES may also decline the change order, depending on the nature of the requested changes.
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Change requests will be tracked by AT&T’s Project Manager and communicated to the Cal OES 9-1-1 Advisor.
The PSAP will appoint a single individual as a Project Manager. Change Requests will be approved in writing by the PSAP Project Manager and CA 9-1-1 Branch. AT&T will not proceed with any work contemplated in any proposed Change Request until AT&T receives written notification of approval from Cal OES to proceed.
Throughout the Change Request process, the AT&T Project Manager will ensure:
Document / Receive the initial Change Request.
Provide AT&T reviewed and approved Change Request to CA 9-1-1 Branch and/or PSAP.
Receive the AT&T, PSAP, and CA 9-1-1 Branch approved Change Request. Managing implementation of the approved Change Request. Update documentation, if applicable, for approved Change Request.
See Appendix E Change Request Form.
5.0 ACCEPTANCE TESTING
5.1 System Acceptance Overview
AT&T will notify PSAP when equipment and software are installed and ready for acceptance testing. Final system acceptance for this SOW will occur when the standards of performance for the State of California contract have been met.
Upon the successful completion of the 240 consecutive hours of operation following the cutover date, and within five (5) business days, the PSAP shall execute the System Acceptance Checklist and Authorization Checklist (See Appendix G) and provide signed copies to the CA 9-1-1 Branch and AT&T.
5.2 Moves, Adds, Changes (MAC)
After customer acceptance, any PSAP requested changes will follow the Moves, Adds, Changes (herein known as MAC) process, where the PSAP will make a MAC request to AT&T. If MAC is accepted by AT&T and if approved by Cal OES (if applicable); then, AT&T will provide the PSAP a MAC quote including work to be performed, timeline, and cost.
AT&T will coordinate with the PSAP and Cal OES (if applicable) and commence the work once AT&T receives the signed MAC quote and a Purchase Order (PO) from the PSAP.
The work will be performed on a Time and Materials basis at the prevailing contract rates.
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6.0 PROJECT TEAM
6.1 Contact Information
Contacts
Role Name Phone E-mail
Application Sales
Executive Jeff Reeve Phone: (714) 227-1268 [email protected] 9-1-1 Systems
Technician Sky Humecky Phone: (805) 712-0512 [email protected] Sales Engineer Bryce Jacoby Phone: (262) 707-9430 [email protected] PSAP Contact Kate McKinley Phone: (805) 227-7432 [email protected] An AT&T Project Manager will be assigned for this system implementation. The Project Manager is responsible to plan, organize, control, direct and coordinate people, and material resources throughout the life of the project.
7.0 RESPONSIBILITIES
7.1 AT&T Responsibilities
Delivery of equipment
Security of equipment, until equipment is delivered to customer premise. Disposal of packaging materials and debris.
Any damage caused by AT&T (or AT&T’s subcontractors) to equipment, building, or other property.
Installation of backroom equipment in racks/cabinets. Dressing of all cables.
If applicable, installation of appropriate cabling from equipment room to all cloud call handling positions.
NENA i3 / ANI/ALI handoff to CAD
7.2 Agency Responsibilities
Equipment Room
Provide locked, limited access to the equipment room. Provide space for backroom cabinet / rack as agreed upon and depicted in below drawing.
Adequate space for working area and for spare part/equipment storage (if applicable). Furnishing HVAC equipment that will keep the backroom temperature and humidity levels of 72 degrees F+/- 5 and less than 50% relative humidity. Provide/verify that each AT&T backroom equipment cabinet/rack has two dedicated redundant NEMA 5-20R circuits. Each circuit is dedicated with its own circuit breaker. Earth ground for AT&T provided equipment.
Dispatch Room
Furniture selected by PSAP is compatible with or will be modified by the PSAP to be compatible with, the selected system equipment.
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Provide/verify that each AT&T dispatch position has one 15 or 20 amp (NEMA 5- 15/20R) breakered circuit dedicated to emergency call-taking with a quad outlet.
Ancillary electrical components such as heaters, lights, and furniture will not be on this circuit(s).
Provide conduit run from each dispatch position to backroom equipment.
General
Access to building for AT&T and subcontractors.
Conduit and coring of walls.
Adequate power and power outlets and circuit breakers. PSAP to provide all radio and CAD equipment.
Security to prevent theft of AT&T provided equipment. On-going upkeep for room requirements listed.
Technical expertise from PSAP’s other vendor’s during planning, installation and cut over.
The PSAP’s Project Manager will facilitate the resolution of any problem determined with these interfaces pertaining to the radio, CAD, recorders, NetClock or other PSAP owned interfaces.
Full and free access to the 9-1-1 related equipment to provide service (subject to PSAP’s security regulations)
Note: The PSAP’s LAN may not share the same LAN Segments as the cloud-based call handling LAN. Cloud-based call handling IP packets must be segregated from CLETS, NCIC, DMV, CWS, and all other PSAP network traffic.
7.3 Cal OES Responsibilities
Project tasks / timeline escalation contact
Change Request reviews and approvals
7.4 PNSP Responsibilities
Provide AT&T the proper physical hand-off to connect cloud-call Handling at the PSAP to NGCS.
Provide AT&T NGCS Test and Acceptance Plan and provide resources to work with AT&T to verify system operational readiness within the agreed upon project timeline.
7.5 RNSP Responsibilities
Provide AT&T the proper physical hand-off to connect cloud-call Handling at the PSAP to NGCS.
Provide AT&T NGCS Test and Acceptance Plan and provide resources to work with AT&T to verify system operational readiness within the agreed upon project timeline.
8.0 INSTALLATION SCHEDULE
The following table is provided as a guideline only. The official implementation schedule will be negotiated between the PSAP, PNSP, RNSP, Cal OES, and AT&T Project Managers.
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Changes to the final agreed upon schedule may be made by mutual consent of AT&T, PNSP, RNSP, Cal OES and the PSAP and must be documented on the “9-1-1 CPE PSAP Implementation Form”.
Pricing is based on installation being performed during AT&T’s normal business hours (M-F, 8:00am - 5:00pm, excluding AT&T holidays). Installation activities outside of AT&T’s normal business hours are available at applicable contract rates.
9.0 MAINTENANCE PLAN
9.1 Maintenance and Remote Access Services Capabilities AT&T on-prem solution complies with the requirements identified in contract 6136-2020, Exhibit 21, TECHNICAL REQUIREMENTS.
PSAP is required to hold CPE service for a minimum of five (5) years. The Contractor shall furnish and replace all evergreen services and parts for a period of five (5) years beginning on the first day following System Acceptance.
The 9-1-1 system is provisioned to allow AT&T (and CPE provider) to remote access into the 9-1-1 system in order to identify software and hardware problems and make repairs. In the event that the equipment cannot be repaired remotely, AT&T technicians will be dispatched to the PSAP to facilitate onsite repairs.
If anyone other than AT&T or AT&T sub-contractors performs maintenance or repair of the AT&T provided system, and, as a result, further repair by AT&T and/or AT&T subcontractor(s) is required, such further repairs will be made at AT&T's then applicable time and material rates.
9.2 Post-Installation Support Limitations
AT&T’s support obligations hereunder will not apply to any AT&T supported product if adjustment, repair, or parts replacement is required because of:
Accident, neglect, tampering, misuse, improper / insufficient grounding, failure of electric power; failure of the PSAP and/or others to provide appropriate environmental conditions, relocation of hardware or software, or causes other than ordinary use. Repair or alteration, or attempted repair or alteration of any AT&T supported product (hardware and/or software) by the PSAP or others.
Connection of another machine, device, application, or interface to AT&T supported equipment (hardware and/or software) by the PSAP or others, which has caused damage to AT&T supported equipment.
Degradation of performance to AT&T systems due to non-compliance with the Customer Site Preparation Requirements (excessive heat, humidity, moisture, condensation, dust, EMI, etc.)
Damage or destruction caused by natural or man-made acts or disasters. Degradation of performance to AT&T systems due to the installation of third-party software applications or Operating System patches, service packs, hot-fixes, or Windows services and not specifically certified, approved, and registered by AT&T for use at the site(s) identified herein.
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Support described herein does not include cosmetic repairs, refurbishment, furnishing consumables, supplies or accessories, making accessory changes or adding additional devices or software applications.
AT&T is NOT responsible for the performance of third-party applications/systems.
10.0 TRAINING
10.1 Supervisor/Dispatcher Training
AT&T and/or its subcontractor will provide Call-taker/Dispatcher and Supervisor/System Administrator training for the CPE solution. The training will be done during normal business hours (8 am – 5 pm) Monday through Friday.
10.2 Training Documentation
Training documentation will include Training Workbooks for End-users and Administrators.
Hard copies will be provided during training for each participant. A soft copy in PDF format can be provided to the PSAP Administrator / Trainer personnel as well if desired.
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Appendix A: PSAP Compliance - Site Certification Document PASO ROBLES PD ’s Office Compliance - Site Certification Document This Section meets the State contract requirement for AT&T to provide a Site Readiness Checklist to the Agency.
A site survey has been made and site modifications will be needed to meet the following requirements for equipment installation. The following site modifications must be completed by the PSAP prior to AT&T beginning the installation of the new or upgraded system. The completion of all building modifications is the responsibility of the PSAP. In the event that AT&T attempts to begin installation and subsequently discovers that these modifications have not been met as specified, AT&T may postpone implementation. A quote will be provided to the PSAP for any additional costs incurred by AT&T because of the postponement. Any additional costs that are incurred for site modifications because of the postponement will be the responsibility of the PSAP.
Work will be rescheduled upon completion of the required modifications.
Hazardous Materials
Customer will maintain Customer’s location where AT&T is to perform work in a suitable and safe working environment, free of Hazardous Materials. AT&T does not handle, remove or dispose of, nor does AT&T accept any liability for, any Hazardous Materials at Customer’s location. If AT&T encounters any such Hazardous Materials, AT&T may terminate this Statement of Work or suspend performance until Customer removes and cleans up at its expense Hazardous Materials in accordance with this Statement of Work and applicable law. For purposes hereof, “Hazardous Materials” means any substance whose use, transport, storage, handling, disposal, or release is regulated to any law related to pollution, protection of air, water, or soil, or health and safety.
Items for the PSAP to provide:
1) Provide two dedicated NEMA 5-20R (20 amp) circuits for the AT&T cabinet as depicted in below drawing (in red), if required.
2) Provide one dedicated NEMA 5-15/20R (15/20 amp) circuit for each 9-1-1 position, if required.
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Appendix B: LAN/WAN Policy
AT&T LAN/WAN PSAP Security Policy
It is AT&T’s policy to install 9-1-1 equipment only in a secure PSAP Local Area Network (“LAN”) that is not connected to any other computer network outside of AT&T’s control (with the exception of the national Crime Information Center network or similar network, but only if such connection is expressly approved in writing by AT&T, which approval will be in AT&T’s sole discretion).
AT&T will not install or terminate a PSAP LAN to a firewall. AT&T will identify the demarcation point for the PSAP LAN, beyond which AT&T is not responsible. In the event the customer has previously connected or subsequently connects their PSAP LAN to any other computer network or has caused or causes such a connection, contrary to AT&T’s PSAP Network Security Policy (which customer acknowledges it has received and read), and the 9-1-1 equipment and/or PSAP LAN is infected or damaged as a result of such connection, then all 9-1-1 equipment and/or PSAP LAN warranties, maintenance, and service provisions of this amendment or statement of work will be immediately null and void. Under such circumstances, AT&T will provide repair services for the 9-1-1 equipment and/or PSAP LAN at Customer’s request and time and materials charges will apply for all parts and labor required as a result of damage caused by the infection. After all related damage has been repaired, maintenance and service provisions of this agreement will resume.
Customer agrees to indemnify and save AT&T harmless for any damages to or claims by any third party against AT&T that arise in whole or in part from Customer’s existing or subsequent connection of the 9-1-1 equipment and/or PSAP LAN provided hereunder to any computer network outside of AT&T’s control.
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Appendix C: Dispatch and Equipment Floor Plans
FOOTPRINT OF DISPATCH
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FOOTPRINT OF EQUIPMENT ROOM
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Appendix D: Pricing & Terms
Please refer to separate document.
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Appendix E: Change Order Request Form
AT&T Project Office___________________________________________________________________________________________________________ Change Request Form: PASO ROBLES PD
Change Orders cannot be billed directly to the State without State approval.
The PSAP will be billed and must submit a reimbursement request to the State.
Originator:
Change Request Definition:
To be completed by Project Manager
Impact to System Schedule:
Impact to Overall Project Schedule:
Development Price:
Change Request #: Date:
System Affected:
Accepted Rejected:
Final AT&T Signoff: Final PSAP Signoff: Date:
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Appendix F: Maintenance Procedures
“AT&T”
PROVIDING PRODUCT & SERVICE EXCELLENCE
TROUBLE REPORTING PROCEDURES
The Customer Assistance Bureau (CAB) is the trouble reporting center for our priority Public Safety Agencies. The center is responsible for receiving PSAP reports and electronically relaying the reports to the responsible work groups for resolution, 24 hours a day, 365 days a year. The CSB can escalate trouble reports and put you in contact with management personnel responsible for resolving the trouble you have reported.
The Priority Repair Service number is:
(877) 500-49-1-1
Due to the complexity of the services, we provide and your own equipment it is essential that you isolate trouble before reporting to AT&T. A few extra minutes to properly identify, isolate and report a trouble can save hours in resolution time. Reporting the wrong trouble or circuit number may cause extended delays in our ability to deploy the appropriate work crew to repair the problem.
When you call in a report, please be ready to provide the following information:
1. Your name and call back telephone number.
2. Address and the location of trouble.
3. Telephone numbers or circuit number in trouble.
4. Nature of the trouble/condition.
5. Application the circuit is used for.
6. Access restrictions we may have to resolve trouble report.
7. Any terminal access problems or arrangements before dispatch.
8. The name of the contact person and their office number is a must! Attachment 04
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Appendix G: System Acceptance Checklist and Authorization Checklist State of California Governor’s Office of Emergency Services (REV. 2022) Public Safety Communications Branch
SYSTEM ACCEPTANCE AND AUTHORIZATION FORM
This document shall be used by the PSAP to validate the 9-1-1 system solution (equipment, software and all functionality) is acceptable.
All verification is to be completed by the PSAP authorized representative.
Requirement
PSAP
Initial
System Physical Requirements
Uninterruptable Power Supply
Integration Device
Routers
Workstation Physical Requirements
Keyboard
Mouse
Keyboard Arbitrator
Keypad Dialer
Monitor/Thin Client
IP Phone Set (if purchased)
Audio Integration Device
Interconnectivity
Peripheral Equipment Connections
Peripheral Equipment Interfaces (CAD Spill, etc.)
NG9-1-1 Trunk and Admin/Business Line Interfaces
System Features/Functionality
Basic Telephony Functionality
Audio Quality
9-1-1 Caller Information Display
Misroute Reporting
Abandoned Call Detail
Internal Time Synchronization
Non 9-1-1 Caller I.D.
Wireless ALI – FCC 94-102 – Phase I and Phase II
Complete Call Progress Detection
Abandoned Call Redial
Automatic Callback
Supplemental Data (IOT)
Text-to-9-1-1/Text-from-9-1-1
GIS Display/Interface
Barge-In
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Instant Recall Recorder
Audio/Video Logging Recorder
Headset/Handset Interface
Inbound/Outbound Volume Control for Headset/Handset
Call Status Indication (ringing, answered or both)
One Button Transfer
Call Detail Records
Call Detail Record (CDR)
Minor Discrepancies:
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Tracking #: ________ Approved Amount: $_____________
As the authorized representative of:
__________________________________________ (PSAP name), I hereby acknowledge receipt, installation, and satisfactory performance of the service and/or equipment.
If minor discrepancies exist, but do not keep the equipment from performing in accordance with the contracted terms and conditions, these discrepancies are noted above.
AUTHORIZED BY:
_______________________________________ _____________________________ Signature Date
_______________________________________ _____________________________ Printed/Typed Name Title
IMMEDIATELY AFTER ACCEPTANCE:
Submit form, signed by the PSAP authorized representative to the Contractor and submit a copy to the CA 9-1-1 Branch
Attachment 04
The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola Solutions, Inc.
MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2026 Motorola Solutions, Inc. All rights reserved.
Proposal
Paso Robles Police Department
MCC7500E Console Add-On
June 3, 2026
Attachment 05
Motorola Solutions, Inc.
500 W Monroe Street, Ste 4400
Chicago, IL 60661-3781
USA
June 3, 2026
Kate McKinley
Support Services Manager
Paso Robles Police Department
900 Park Street, Paso Robles, CA 93446
Sent Electronically Via Email
Subject: MCC7500E Console Add-On
Dear Kate,
Motorola Solutions, Inc. (“Motorola”) is pleased to have the opportunity to provide Paso Robles Police Department with quality communications equipment and services. The Motorola project team has taken great care to propose a solution that will meet your needs and provide unsurpassed value. To best meet the functional and operational specifications of this solicitation, our solution includes a combination of hardware, software, and services. Specifically, this solution provides:
One (1) MCC7500E Console Position
UEM Lite License
Maintenance and Lifecycle Services
This proposal is valid for 60 days from the date of this cover letter and is subject to the terms and conditions of the CSSA signed between the City of Paso Robles PD and Motorola Solutions Inc. on November 30th, 2020. The Los Angeles County Contract Discounts have been applied to the equipment provided in this proposal. Motorola would be pleased to address any questions you may have regarding the proposal. To accept this offer of sale, Paso Robles PD may issue a purchase order incorporating the Contract and this proposal. Please contact your Account Manager, Mark Streker with any questions that you might have.
We thank you for the opportunity to furnish Paso Robles Police Department with “best in class” solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in the communications industry.
Sincerely,
Jim Hardimon
Area Sales Manager
Motorola Solutions, Inc
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Table of Contents
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Table of Contents
Section 1
System Description .................................................................................................................. 2
1.1 Dispatch Console Configuration ........................................................................................ 3
1.1.1 MCC7500E CONSOLE OPERATOR POSITION ..................................................................................... 4
1.2 UEM License ........................................................................................................................ 5 Section 2
Statement of Work .................................................................................................................... 6
2.1 Assumptions ...................................................................................................................... 13 Section 3
Acceptance Test Plan............................................................................................................. 14 Section 4
Service/Warranty .................................................................................................................... 15
4.1 Warranty ............................................................................................................................. 15
4.2 Advanced Services Overview ........................................................................................... 15
4.3 System Upgrade Agreement II (SUA II) ............................................................................ 15 Section 5
Equipment List ........................................................................................................................ 17 Section 6
Project Schedule .................................................................................................................... 19 Section 7
Pricing Summary .................................................................................................................... 20
7.1 Pricing ................................................................................................................................ 20
7.2 Maintenance and Lifecycle Services ................................................................................ 20
7.3 Payment Terms .................................................................................................................. 21 Section 8
Contractual Documentation ................................................................................................... 22 Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
System Description
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Section 1
System Description
Motorola Solutions, Inc. (Motorola) is pleased to provide Paso Robles Police Department with a proposal to add one (1) MCC7500E console to their existing dispatch console system. The proposed design provides Paso Robles Police Department with the confidence of state-of-the-art secure communications, seamless IP-based connectivity, flexible system architecture with scalable components, and centralized console management.
The proposed system includes one (1) MCC7500E dispatch console to be located at the dispatch location within Paso Robles Police Department.
The new console system includes the following:
One (1) MCC7500E dispatch position, consisting of:
- CommandCentral Hub.
- One (1) 22” non-touch computer display.
- Two (2) desktop speakers.
- Two (2) headset jacks.
- One (1) monaural headset.
- One (1) desktop microphone.
- One (1) dual pedal transmit footswitch.
- Enhanced instant recall recorder (IRR).
- AES/ADP/DES-OFB encryption.
Below is a high level system block diagram to portray the inclusion of the additional consoles.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
System Description
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Figure 1-1 System Block Diagram
1.1 Dispatch Console Configuration
The proposed solution offers Paso Robles Police Department with one (1) additional MCC7500E dispatch position. The figure titled “MCC7500E Dispatch Position with CommandCentral Hub” below shows an operator position.
(QTY of 4) MCC 7500E
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
System Description
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Figure 1-2 MCC7500E Dispatch Position with CommandCentral Hub
1.1.1 MCC7500E CONSOLE OPERATOR POSITION
The dispatch position supports commercially available accessories, including a USB microphone, USB headset, and USB footswitch, as shown in the figure titled “MCC 7500E Dispatch Position.” The following list describes the components included in the proposed configuration.
Figure 1-3 MCC7500E Dispatch Position
CommandCentral Hub
The CommandCentral Hub allows you to easily connect all your audio and computer peripherals, better manage the flow of critical voice streams and information and be the pipeline of intelligence to those who need it most with the MCC 7500E dispatch console. With the CommandCentral Hub, deployment is simple and easy across dispatch centers where space is at a premium.
Console Display
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
System Description
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
The dispatch position will require the use of a display unit. This proposal includes one (1) 22” inch non touch screen monitor per position.
Desktop Speakers
Two (2) audio speakers have been included with the dispatch position and can be configured to transmit audio from a specific channel. Each speaker is a self-contained unit, with individual volume controls, and can be placed on a desktop or mounted on a rack or computer display.
Headset Jack
The dispatch position supports up to two headset jacks, both push-to-talk (PTT) and non-PTT- enabled, for simultaneous use by the dispatcher and a supervisor. The headset jack contains two volume controls for the separate adjustment of received radio and telephone audio.
Desktop Microphone
The microphone controls the dispatch position's general transmit and monitor features through two buttons on its base. The microphone can be fastened down or left loose. It can be used alone or in conjunction with a headset.
Footswitch
Each dispatch position includes a dual pedal footswitch that controls general transmit and monitor functions.
1.2 UEM License
Motorola Solutions is providing Paso Robles PD with one (1) Unified Event Manager (UEM) license.
The UEM is an application that provides a fault management solution for ASTRO® 25 Private Radio Systems. The UEM operates at zone level providing centralized, secure, reliable functionalities to fault manage devices that support SNMPv3 and reliable communication mechanisms. The UEM also fault manages the traditional SNMPv1/non reliable communication devices in the system. The UEM offers a set of base functionalities, which are available as part of the K-Core functionality, as well as advanced functionalities which can be obtained through license. The UEM can be integrated with Moscad NFM RTU products to enhance and widen system infrastructure and premises fault management. Paso Robles PD will be responsible for loading the UEM License on the core.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Statement of Work
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Section 2
Statement of Work
Motorola Solutions will install and configure the proposed equipment. The following table describes the tasks involved with installation and configuration.
Tasks Motorola
Solutions
Paso Robles
PD
PROJECT INITIATION
Contract Finalization and Team Creation
Execute contract and distribute contract documents. X X Assign a Project Manager as a single point of contact. X X Assign resources. X X
Schedule project kickoff meeting. X X
Deliverable: Signed contract, defined project team, and scheduled project kickoff meeting.
Project Administration
Ensure that project team members attend all meetings relevant to their role on the project.
X X
Set up the project in the Motorola Solutions information system. X Record and distribute project status meeting minutes. X Maintain responsibility for third-party services contracted by Motorola Solutions.
X
Complete assigned project tasks according to the project schedule. X X Submit project milestone completion documents. X
Upon completion of tasks, approve project milestone completion documents.
X
Conduct all project work Monday thru Friday, 8 a.m. to 5:00 p.m. local time with the exception of Motorola Solutions’ and the Customer’s holidays.
X
Deliverable: Completed and approved project milestones throughout the project.
Project Kickoff
Introduce team, review roles, and decision authority. X X Present project scope and objectives. X
Review SOW responsibilities and project schedule. X X
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Statement of Work
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Tasks Motorola
Solutions
Paso Robles
PD
Schedule Design Review. X X
Deliverable: Completed project kickoff and scheduled Design Review.
Design Review
Review the Customer’s operational requirements. X X
Present the system design and operational requirements for the solution. X Present installation plan. X
Present preliminary cutover plan and methods to document final cutover process.
X
Present configuration and details of sites required by system design. X Validate that Customer sites can accommodate proposed equipment. X Provide approvals required to add equipment to proposed existing sites. X Present equipment layout plans and system design drawings. X Provide backhaul performance specifications and demarcation points. X Provide information on existing system interfaces. X
Provide frequency and radio information for each site. X Assume liability and responsibility for providing all information necessary for complete installation.
X
Assume responsibility for issues outside of Motorola Solutions’ control. X Complete the required forms required for frequency coordination and licensing.
X
Ensure that frequency availability and licensing meet project requirements, and pay licensing and frequency coordination fees.
X
Review and update design documents, including System Description, Statement of Work, Project Schedule, and Acceptance Test Plan, based on Design Review agreements.
X
Provide minimum acceptable performance specifications for customer provided hardware, software, LAN, WAN and internet connectivity.
X
Execute Change Order in accordance with all material changes to the Contract resulting from the Design Review.
X
Deliverable: Finalized design documentation based upon “frozen” design, along with any relevant Change Order documentation.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Statement of Work
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Tasks Motorola
Solutions
Paso Robles
PD
SITE PREPARATION AND DEVELOPMENT
Site Access
Provide site owners/managers with written notice to provide entry to sites identified in the project design documentation.
X
Obtain site licensing and permitting, including site lease/ownership, zoning, permits, regulatory approvals, easements, power, and telco connections.
X
Deliverable: Access, permitting, and licensing necessary to install system equipment at each site.
Site Planning
Provide necessary buildings, equipment shelters, and towers for installation of system equipment.
X
Ensure that required rack space is available for installation of the new equipment.
X
Ensure that required space is available on the tower or antenna mounting structure.
X
Provide the R56 requirements for space, power, grounding, HVAC, and connectivity requirements at each site.
X
Provide adequate electrical power in proper phase and voltage at sites. X Provide backup power, as required. X
Confirm that there is adequate utility service to support the new equipment and ancillary equipment.
X
Provide power to the top of each proposed rack. X
Provide appropriately sized breakers in the AC panel at sites to support the needs of the proposed system.
X
Conduct site walks to collect pertinent information (e.g. location of telco, power, structures, etc.)
X
Ensure that each site meets the R56 standards for space, grounding, power, HVAC, and connectivity requirements.
X
Prepare site construction drawings showing the layout of new and existing equipment.
X
Review and approve site construction drawings. X
Obtain the permits needed to complete site development, including electrical, building, and construction permits.
X
Deliverable: Information and permitting requirements completed at each site.
General Facility Improvements
Provide adequate HVAC, grounding, lighting, cable routing, and surge protection based upon Motorola Solutions’ Standards and Guidelines for Communication Sites (R56)
X
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Statement of Work
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Tasks Motorola
Solutions
Paso Robles
PD
Ensure that electrical service will accommodate installation of system equipment, including isolation transformers, circuit breakers, surge protectors, and cabling.
X
Provide obstruction-free area for the cable run between the demarcation point and system equipment.
X
Provide structure penetrations (wall or roof) for transmission equipment (e.g. antennas, microwave radios, etc.).
X
Supply interior building cable trays, raceways, conduits, and wire supports. X Pay for usage costs of power and generator fueling, both during the construction and installation effort, and on an ongoing basis.
X
Provide one-time mobilization of construction crews. X
Correct any R56 deficiencies. X
Deliverable: Sites meet physical requirements for equipment installation.
SYSTEM INSTALLATION
Equipment Order and Manufacturing
Create equipment order and reconcile to contract. X
Manufacture Motorola Solutions-provided equipment necessary for the system based on equipment order.
X
Procure non-Motorola Solutions equipment necessary for the system. X Deliverable: Equipment procured and ready for shipment.
Equipment Shipment and Storage
Provide a secure location for solution equipment. X
Pack and ship solution equipment to the identified, or site locations. X Receive solution equipment. X
Inventory solution equipment. X
Deliverable: Solution equipment received and ready for installation General Installation
Deliver solution equipment to installation location. X
Coordinate receipt of and inventory solution equipment with designated contact.
X
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Statement of Work
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Tasks Motorola
Solutions
Paso Robles
PD
Install all proposed fixed equipment as outlined in the System Description based upon the agreed-upon floor plans, connecting audio, control, and radio transmission cables to connect equipment to the power panels or receptacles, and audio/control line connection points. Installation performed in accordance with R56 standards and state/local codes.
X
Provide system interconnections that are not specifically outlined in the system design, including dedicated phone circuits, microwave links, or other types of connectivity.
X
Ensure that Type 1 and Type 2 AC suppression is installed to protect installed equipment.
X
Connect installed equipment to the provided ground system within 15 feet. X Label Motorola-supplied equipment, racks, and cables. X Perform preliminary audit of installed equipment to ensure compliance with requirements and R56 standards.
X
Note any required changes to the installation for inclusion in the “as-built” system documentation.
X
Deliverable: Equipment installed.
Console Installation and Configuration
Provide console furniture and make room for new console installation. X Identify circuits for connection to console and a demarcation point located within 25 feet of the console interface.
X
Connect console to circuit demarcation points. X
Install CommandCentral Hub and all associated console equipment at each position.
X
Install peripheral console equipment in accordance with R56 standards and state/local codes.
X
Develop templates for console programming. X
Perform console programming and configuration. X
Deliverable: Console equipment installation completed.
R56 Site Audit
Perform R56 site-installation quality-audits, verifying proper physical installation and operational configurations.
X
Create site evaluation report to verify site meets or exceeds requirements, as defined in Motorola Solutions’ R56 Standards and Guidelines for Communication Sites.
X
Deliverable: R56 Standards and Guidelines for Communication Sites audits completed successfully.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Statement of Work
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Tasks Motorola
Solutions
Paso Robles
PD
Solution Optimization
Verify that all equipment is operating properly and that all electrical and signal levels are set accurately.
X
Verify communication interfaces between devices for proper operation. X Ensure that functionality meets manufacturers' specifications and complies with the final configuration established during design review or system staging.
X
Deliverable: Completion of System Optimization.
Functional Acceptance Testing
Verify the operational functionality and features of the solution supplied by Motorola Solutions, as contracted.
X
Witness the functional testing. X
Document all issues that arise during the acceptance tests. X If any major task for the system as contractually described fails during the Customer acceptance testing or beneficial use, repeat that particular task after Motorola Solutions determines that corrective action has been taken.
X
Resolve any minor task failures before Final System Acceptance. X Document the results of the acceptance tests and present for review. X Review and approve final acceptance test results. X
If any major task as contractually described fails, repeat that particular task after Motorola Solutions determines that corrective action has been taken.
X
Document all issues that arise during the acceptance tests. X Document the results of the acceptance tests and present to the Customer for review.
X
Resolve any minor task failures before Final System Acceptance. X Deliverable: Completion of functional testing and approval by Customer.
Cutover
Finalize Cutover Plan. X X
Calibrate and tune existing mobile and portable radios to ensure good working order.
X
Provide Motorola Solutions with user radio information for input into the system database and activation, as required.
X
Provide programming of user radios and related services (i.e. template building, re-tuning, testing and installations), as needed, during cutover period.
X
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Statement of Work
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Tasks Motorola
Solutions
Paso Robles
PD
Conduct a cutover meeting with relevant personnel to address both how to mitigate technical and communication problem impacts to the users during cutover and during the general operation of the system.
X
Notify the personnel affected by the cutover of the date and time planned for the cutover.
X
Provide ongoing communication with users regarding the project and schedule.
X X
Cut over users and ensure that user radios are operating on the system. X Resolve punch list items, documented during the Acceptance Testing phase, in order to meet all the criteria for final system acceptance.
X
Assist Motorola Solutions with resolution of identified punch list items by providing support, such as access to the sites, equipment and system, and approval of the resolved punch list items.
X
Deliverable: Migration to new system completed, and punch list items resolved.
Transition to Warranty
Review the items necessary for transitioning the project to warranty support and service.
X
Motorola Solutions to provide services during year 1 warranty which align with the proposed services.
X
Provide a Customer Support Plan detailing the warranty support associated with the contract equipment.
X
Deliverable: Service information delivered and approved by Customer Finalize Documentation and System Acceptance
Provide manufacturer’s installation material, part list and other related material to Customer upon project completion.
X
Provide an electronic as-built system manual on CD or other Customer preferred electronic media. The documentation will include the following:
▪ Site Block Diagrams.
▪ Site Floor Plans.
▪ Site Equipment Rack Configurations.
▪ Antenna Network Drawings for RF Sites (where applicable). ▪ ATP Test Checklists.
▪ Functional Acceptance Test Plan Test Sheets and Results. ▪ Equipment Inventory List.
▪ Console Programming Template (where applicable).
▪ Maintenance Manuals (where applicable).
▪ Technical Service Manuals (where applicable).
▪ Drawings will be delivered in Adobe PDF format.
X
Receive and approve documentation. X
Execute Final Project Acceptance. X X
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Statement of Work
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Tasks Motorola
Solutions
Paso Robles
PD
Deliverable: All required documents are provided and approved. Final Project Acceptance.
2.1 Assumptions
Motorola Solutions has made several assumptions in preparing this proposal, which are noted below.
Site provided by Paso Robles Police Department meets Motorola’s R56 Readiness conditions.
Grounding meets Motorola’s R56 installation standards. A dedicated Logger solution is not included in this proposal. All existing sites or equipment locations will have sufficient space available for the system described.
No CAD interface is provided.
A Performance Bond is not required.
Union Labor is not required.
Prevailing Wages are not required.
All existing sites or equipment locations will have sufficient space available for the system described as required/specified by R56.
All existing sites or equipment locations will have adequate electrical power in the proper phase and voltage, and site grounding to support the requirements of the system described. Electrician services are not included.
Any site/location upgrades or modifications are the responsibility of Paso Robles PD. Interfacing to 3rd party equipment or applications is not a part of this proposal. Approved FCC licensing is responsibility of Paso Robles PD. Approved local, State, or Federal permits as may be required for the installation and operation of the proposed equipment are the responsibility of Paso Robles PD. Any required system interconnections not specifically outlined here will be provided by Paso Robles PD. This may include dedicated phone circuits, microwave links, or other types of connectivity.
Paso Robles PD will work with logging vendor to obtain licenses for AIS. Training is not included in this proposal.
No additional work has been included to load the UEM license on the Paso Robles PD core.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Acceptance Test Plan
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Section 3
Acceptance Test Plan
System Acceptance of the proposed solution will occur upon successful completion of a Functional Acceptance Test Plan (FATP). An FATP will be reviewed with Paso Robles Police Department and finalized during the Design Review.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Service/Warranty
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Section 4
Service/Warranty
4.1 Service/Warranty Terms
Motorola Solutions will provide the City of Paso Robles the proposed SUAII and Advanced Services as outlined in the CSSA signed by Paso Robles PD and Motorola Solutions on November 30th, 2020. The proposed SUAII and Advanced Services Plan will run concurrently with City of Paso Robles Service Agreement USC000655762.
4.2 Advanced Services Overview
In order to ensure the continuity of Paso Robles PD’s new dispatch equipment and reduce system downtime Motorola Solutions proposes our Advanced Services offering to the City of Paso Robles. Appropriate for customers who wish to leverage Motorola’s experienced personnel to maintain mission-critical communications for their first responders, Advanced Services focuses on monitoring the network on an ongoing basis, proactively mitigating potential functionality and security issues, and providing both remote and on-site support.
The proposed offering consists of the following specific services:
Dispatch Service.
Technical Support.
Network Monitoring.
On-site Support.
Annual Preventative Maintenance.
Network Hardware Repair with Advanced Replacement.
Remote Security Patch Installation.
These services will be delivered to Paso Robles through the combination of local service personnel engaged as needed; a centralized team within Motorola’s Solutions Support Center (SSC), which operates on a 24 x 7 x 365 basis; and our Repair Depot, which will ensure that equipment is repaired to the highest quality standards. The collaboration between these service resources, all of who are experienced in the maintenance of mission-critical networks, will enable a swift analysis of any network issues, an accurate diagnosis of root causes, and a timely resolution and return to normal network operation.
4.3 System Upgrade Agreement II (SUA II)
In order to keep the City’s new system current, Motorola offers the System Upgrade Agreement II (SUA II). This is a complete package of hardware, software, and professional services required to update the City’s ASTRO 25 system up to once in a two-year period to a level consistent with the latest system release shipping from the factory.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Service/Warranty
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Updates to software (and occasionally) hardware components ensure ongoing availability of repair services support, system expansion (e.g. addition of RF sites, dispatch positions, data sub-systems, or network management positions), and the latest cyber security protection. The SUA II provides a consistent, budgeted solution that delivers complete update coverage while transferring risk associated with integrating future (unknown today) technology to Motorola.
As system releases become available, Motorola agrees to provide the Customer with the software, hardware, and implementation services required to execute up to one system infrastructure upgrade (System Upgrade) in each eligible System Upgrade window over the term of this agreement. The term of the agreement is listed in Table 1: SUA Term. The eligible System Upgrade windows and their duration are illustrated in Table 2: Eligible System Upgrade Window.
Table 1: SUA Term
Duration 4 Year(s)
Table 2: Eligible System Upgrade Window
First Eligible Upgrade Window Second Eligible Upgrade Window Duration: Duration:
11/30/26 -11/29/28 11/30/28-11/29/30
SUAII upgrades of the proposed console equipment will be scheduled in conjunction with the existing Paso Robles PD equipment SUAII upgrades.
As system releases become available, Motorola will provide you with the software, hardware and implementation services required to execute up to one system infrastructure upgrade in a two-year period for your ASTRO 25 system.
Hardware updates include version updates and/or replacements for Motorola’s field replaceable units (FRU) and third-party networking and computing hardware when required by the software release. Platform migration like replacement of Gold Elite consoles and QUANTAR base radios are not included in this update.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Section 5
Equipment List
This section lists the equipment necessary for the proposed solution.
QTY NOMENCLATURE DESCRIPTION
1 B1949A MCC 7500E SOFTWARE DVD
1 SQM01SUM0250A K CORE UPGRADE OR EXPANSION
1 CA03201AD-P ADD: K-CORE EXPANSION A2022.1 PRICE
1 B1948A MCC 7500E DISPATCH POSITION LICENSES
1 UA00249AA ADD: 15 RADIO RESOURCES LICENSE
1 UA00653AA ADD: BASIC CONSOLE OPERATION LICENSE
1 UA00655AA ADD: ADVANCED CONVENTIONAL OPERATION
LICENSE
1 UA00658AA ADD: SECURE OPERATION LICENSE
1 UA00659AA ADD: ADP--AES--DES-OFB SOFTWARE
ALGORITHMS
1 UA00661AA ADD: ENHANCED IRR OPERATION LICENSE
1 B1956A COMMANDCENTRAL HUB, W/CLIENT PC
1 CA03850AA ADD: WINDOWS OS FOR MCC7500E CONSOLE
1 CA03553AA ADD: AC LINE CORD, NORTH AMERICA
2 B1913A MCC SERIES HEADSET JACK
1 B1951B MICROPHONE, DESKTOP, USB
1 CA03412AA ADD: USB CABLE, TYPE C TO TYPE C, 4.5M
2 B1952B SPEAKER, DESKTOP, USB
2 CA03412AA ADD: USB CABLE, TYPE C TO TYPE C, 4.5M
2 CA03405AA ADD: POWER SUPPLY WITH DC CORD
2 CA03406AA ADD: AC LINE CORD, NORTH AMERICA
1 RLN6099A HDST MODULE BASE W/PTT, 25 FT CBL
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Equipment List
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
1 L3226A CERTIFIED OPTICAL WHEEL MOUSE FOR RSD
SERVERS AND WORKSTATIONS
1 L3225A CERTIFIED KEYBOARD FOR RSD SERVERS AND
WORKSTATIONS
1 RMN5150A OVER-THE-HEAD, MONAURAL, NOISECANCELING HEADSET 1 DSTWIN6328A PROVIDES ONE DUAL PEDAL FOOTSWITCH
1 T8742A MCAFEE FOR WINDOWS CLIENT, A2019.2
+PLUS
1 T8806A WINDOWS SUPP. TRANSPARENT, A2022.1
1 DSUSB31000S STARTECH USB 3.0 TO GIGABIT ETHERNET
ADAPTER
1 DSST7300U3M STARTECH 7 PORT USB 3.0 HUB
1 DSTG221B TECH GLOBAL EVOLUTION SERIES 22INCH NON
TOUCH
1 DSACPS6N120SN2TT AC POWER STRIP, 6 OUTLETS, SASD
PROTECTED, UL1449/R56, 12FT CORD
SPARE CONSOLE HARDWARE
1 B1956A COMMANDCENTRAL HUB, W/CLIENT PC
1 CA03850AA ADD: WINDOWS OS FOR MCC7500E CONSOLE
1 CA03553AA ADD: AC LINE CORD, NORTH AMERICA
2 B1952B SPEAKER, DESKTOP, USB
2 CA03412AA ADD: USB CABLE, TYPE C TO TYPE C, 4.5M
2 CA03405AA ADD: POWER SUPPLY WITH DC CORD
2 CA03406AA ADD: AC LINE CORD, NORTH AMERICA
1 DSF2B56AA USB EXTERNAL DVD DRIVE
1 DSTWIN6328A PROVIDES ONE DUAL PEDAL FOOTSWITCH
UEM SOFTWARE
1 T8284A OPTIONAL SOFTWARE
1 CA03185AB INC: GENERAL UEM LITE SW
1 UA00247AA ADD: UEM LITE SESSION
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Project Schedule
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Section 6
Project Schedule
The estimated time for the project implementation is 3-6 months. This schedule does not include the equipment lead time of 13 weeks for the console equipment. A mutually agreeable project schedule will be created during the Design Review.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Pricing Summary
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Section 7
Pricing Summary
Motorola is pleased to provide the following equipment and services to Paso Robles PD.
7.1 Pricing
Description Price ($)
Equipment $68,931
Contract Discount ($4,281)
Customer Loyalty Discount ($25,000)
Total Equipment after discounts $39,650
Services $105,510
Total Project $145,160
Estimated Sales Tax (on Equipment 8.75%) $3,469
Project Total $148,629
7.2 Maintenance and Lifecycle Services
Maintenance and Lifecycle Services will be invoiced annually and the Advanced Services and SUA II programs must be subscribed to concurrently.
Description 2027 2028 2029 2030 Total
Advanced Services $2,957 $3,075 $3,198 $3,326 $12,556
SUA II $1,610 $1,657 $1,705 $1,755 $6,727
Total $4,567 $4,732 $4,903 $5,081 $19,283
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Pricing Summary
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
7.3 Payment Terms
Contract Price. The Contract Price in U.S. dollars is $167,912.
System Payment milestones are as follows:
50% of the Project Price Due Upon Contract Execution. 50% of the Project Price Due Upon Final Project Acceptance.
Customer will make payments to Motorola within thirty (30) days after the date of each invoice.
Customer will make payments when due in the form of a wire transfer, check, or cashier’s check from a U.S. financial institution. Motorola reserves the right to make partial shipments of equipment and invoice for partial shipment. Overdue invoices will bear simple interest at the maximum allowable rate.
For Lifecycle Support Plan and Subscription Based Services: Motorola will invoice Customer annually in advance of each year of the plan.
Inflation Adjustment. For multi-year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, all Items, Unadjusted Urban Areas (CPIU). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. All items, not seasonally adjusted shall be used as the measure of CPI for this price adjustment. Measurement will take place once the annual average for the new year has been posted by the Bureau of Labor Statistics. For purposes of illustration, if in year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base).
Due to significant market and tariff volatility, as well as fluctuations in the cost of energy and raw materials including, but not limited to, steel, copper, finished wood, and concrete, Motorola Solutions reserves the right to equitably adjust the contract price, completion schedule, and/or contract requirements. Additionally, Motorola Solutions reserves the right to apply a fuel surcharge to quoted freight rates based on the prevailing diesel cost at the time of shipment.
Attachment 05
Paso Robles Police Department June 3, 2026
MCC7500E Console Add-On
Contractual Documentation
Use or disclosure of this proposal is subject to the restrictions on the cover page.
Motorola Solutions
Section 8
Contractual Documentation
This proposal is subject to the terms and conditions of the CSSA signed between the City of Paso Robles PD and Motorola Solutions Inc. on November 30th, 2020.
Attachment 05
To:
From:
Subject:
Date:
Kate McKinley, Paso Robles Police Department
Tamera Melrose
Quotation for RIMS Software
January 29, 2026
The following is a quotation for RIMS software based upon your recent request.
Item Price
RIMS to Eventide CAD Recorder Link Software $3,500
Installation Completed via Remote Access and Phone. $900 Annual Support and Updates – First Year $525
TOTAL $4,925
This quotation is for RIMS software only and does not include any hardware or third-party software that may be required to support this interface.
Eventide provides equipment to record radio and telephone voice calls, including 911. The purpose is to interface the RIMS software to the Eventide NexLog Recorder. RIMS will push specific CAD information to the equipment to meta-tag the recordings. Please refer to the attached RIMS to Eventide NexLog API Interface technicaldocumentation for further information about this interface.
This quote is valid for 90 days and may change thereafter. If you have any questions, please call me at 800-474-2565. Thank you for your continued interest in RIMS.
By signing and accepting this quote, I agree that I have signature authority on behalf of my department and/or organization and this signature will be an electronic representation of my signature for all purposes when I use them on documents, including legally binding contracts – just the same as a wet ink signature on paper. _______________________________________________________ _________________________ Authorized by: Name and Title Date:
Attachment 06
Hyper Non-Emergency Call Agent
Commercial Proposal: Paso Robles Police Department (CA) Prepared in collaboration by: Shannon Hickey, Senior Acct Manager (Motorola Solutions) and Josh Wright, Founding Account Executive (Hyper, a Motorola Solutions Company)
1. Overview
Public safety agencies deploy Hyper to reduce the burden of non-emergency calls on Call Takers, improve response times, and maintain focus on emergency operations.
Hyper is designed around a conservative, safety-first escalation philosophy where ambiguous, uncertain, or evolving situations can immediately escalate to live Call Takers. The platform is intended to support Call Takers and operational service levels, not replace emergency communications personnel.
The platform uses conversational Voice AI to handle routine, administrative, and nonemergency calls, enabling:
● Reduced non-emergency workload for Call Takers
● Improved answer speed and queue availability
● Repurposed staff time toward priority and emergency response ● Consistent, trackable interactions with the public
Paso Robles manages a high volume of non-emergency and low-priority calls. Hyper provides a practical, low-risk approach to reduce this demand while protecting emergency response capacity.
Core Capabilities
● Conversational Voice AI for non-emergency call handling ● Intelligent triage, routing, and escalation to live Call Takers ● Multilingual conversational support
● Jurisdictional address validation and branched logic
● Configurable workflows aligned to agency SOPs
● Emergency detection based on caller context, immediate escalation a live Call Taker ● SMS follow-ups (e.g., online reporting links, resources) ● Structured data capture, transcripts, and call summaries ● Analytics dashboards and call categorization insights Attachment 07
2. Contracted Call Volume Capacity
Annual Inbound Non-Emergency Call Volume: 75,000 calls / year
3. Commercial Structure
Year 1 (Proof of Concept)
Aligned to a 30-60 day implementation timeline and phased rollout.
Component Description Investment Savings
Hyper Implementation
Services (30-60 days)
Full implementation from kick-off to initial
launch, training & enablement, technical
and support, historical call analytics
$0 ($25,000)
Hyper Platform Subscription Non-emergency call handling and triage up to 62,500 calls (10/12 prorated volume)
$0 ($59,375)
Total Year 1 $0 ($84,375)
* Termination for Convenience option up to the end of Jun 30, 2027 with 60 days notice Year 2 (Ramp)
Component Description Investment Savings
Hyper Platform Subscription
(One-Time Discount)
Non-emergency call handling and triage
up to 75,000 calls
$52,500 ($18,750)
3rd Party CAD Integration
(Optional)
Scope feasibility and establish Hyper
connection with Sun Ridge RIMS CAD
$5,000 ($5,000)
Total Year 2 $57,500 ($23,750)
Years 3–5 (Steady State)
Component Description Investment Savings
Hyper Platform Subscription Non-emergency call handling and triage up to 75,000 calls
$70,000 ($1,250)
Annual Total $70,000 ($1,250)
Total Contract Value (5-Year Term)
Attachment 07
Year Investment Savings
Year 1 (POC) $0 ($84,375)
Year 2 (Ramp) $57,500 ($23,750)
Year 3 $70,000 ($1,250)
Year 4 $70,000 ($1,250)
Year 5 $70,000 ($1,250)
Total (5-Year Term) $267,500 ($111,875)
4. Pricing Notes
● Proposed term: five (5) years, billed annually in advance ● Year 1 includes a no charge Proof of Concept period (10/12 prorated call volume) ● Fixed annual subscription aligned to expected call volume ● Pricing discounted and protected for full term
● Pricing includes annual call volumes up to the contracted limits defined in this proposal.
Volumes materially exceeding contracted thresholds may require commercial review and adjustment.
A multi-year structure aligns with how operational impact is realized over time. Initial deployment focuses on a defined set of workflows, with measurable gains in the first year. Continued value is driven through expansion, optimization, and deeper system integration.
5. Deployment Approach
● Target deployment: 30-60 days
● Minimal IT lift: DID routing and SSO recommended
● Phased rollout aligned to priority call types
Important:
Hyper can operate as a standalone cloud-based solution without requiring inbound network connections, VPN access, or direct integration into core call handling systems for initial deployment. For example, Hyper can be deployed immediately without CAD integration by focusing on non-dispatchable call types, enabling rapid operational value while future integrations are evaluated or scoped in parallel.
Attachment 07
Hyper supports both full-scale deployments and phased deployment approaches, including separately scoped Proof of Value engagements or different term structures where appropriate.
This approach provides a low-risk entry point, allowing the Paso Robles team to validate impact quickly before expanding coverage across additional workflows.
6. Integrations
Hyper Non-Emergency Call Agent is designed to align with existing agency workflows while maintaining flexibility across diverse public safety environments.
Current Environment
● CAD: Sun Ridge Systems RIMS CAD (based on information available during proposal development; subject to validation during project kickoff) Immediate Proof of Concept Deployment (No Integration Required Year 1) Hyper can be deployed immediately without requiring CAD or core call handling integration by focusing on non-dispatchable and informational call types, including:
● Non-dispatchable call handling
● Call routing and transfers
● Informational requests
● Information capture and SMS follow-up
Hyper is designed to escalate uncertain, ambiguous, or emergency-related interactions to live Call Takers based on configurable operational thresholds. 3rd Party CAD Integration Options
Based on the currently understood environment, integration with Sunridge RIMS CAD can be evaluated and scoped by the Motorola Interface Design team. Final integration approach remains subject to confirmation of the agency's production environment, available APIs, and technical requirements.
The purpose of integration with CAD systems is to automate:
● Creation of incidents and calls for service within CAD workflows ● Structured data capture from automated interactions
● Improved workflow continuity between Hyper and Call Takers ● Expanded automation opportunities aligned to agency operational requirements Attachment 07
7. Sample Operational Impact
Based on approximately 75,000 annual non-emergency calls at an estimated average handling time of 6 minutes per interaction, the agency currently manages roughly 7,500+ annual staff hours related to non-emergency call volume.
As Hyper is expanded across additional workflows and call categories over time, agencies may achieve long-term automation and resolution rates between 60% and 75% for appropriate nonemergency interactions, with performance typically improving as workflows expand, prompts are refined, and integrations mature.
This could represent:
● Approximately 45,000-56,000 calls annually handled or resolved through Hyper ● Approximately 4,500-5,600 staff hours repurposed annually ● Reduced queue pressure and improved availability for emergency and priority calls ● Meaningful operational capacity gains without requiring equivalent staffing growth
8. Implementation & Onboarding Services
The following implementation, onboarding, and support services are included as part of this engagement during the initial deployment period.
Included Implementation & Onboarding Services
● Tenant configuration and environment setup
● Deployment planning and implementation coordination
● Testing, quality assurance, and deployment support
● Supervisor and administrator training
● Reporting configuration and analytics enablement
● Data storage and standard analytics access
● Integration scoping and coordination, where applicable ● Ongoing optimization and Customer Success support during rollout Ongoing workflow configuration guidance, prompt refinement, and operational support are included throughout the term of the agreement within the standard scope of the deployment.
Initial implementation and launch activities are expected to prioritize approximately twenty (20) call types and workflows to enable rapid deployment, operational validation, and measurable early impact.
Attachment 07
Hyper will work collaboratively with the Paso Robles team to continuously expand, refine, and optimize workflows over time while enabling supervisors and administrators to independently manage and maintain workflows without long-term reliance on Hyper resources.
Scope of Included Services
This proposal includes:
● One Hyper production tenant
● Ongoing workflow refinement, prompt optimization, and operational support within the standard scope of the engagement
● English, Spanish, and French language deployment
● Deployment aligned to existing DID routing
● Supervisor and administrator training, workflow management enablement, and knowledge transfer to support long-term operational independence ● Standard implementation and onboarding services
● Standard analytics and reporting access
● Ongoing technical and Customer Success support
Implementation is designed to minimize operational and IT burden while enabling rapid time-tovalue through a phased deployment approach aligned to agency priorities and approved workflows.
Additional workflows, integrations, languages, custom development, or professional services outside the defined scope may require separate scoping and commercial review.
Exclusions
Unless otherwise stated, this proposal does not include:
● Third-party API or licensing fees associated with external systems ● Custom development outside standard implementation scope ● Dedicated on-premise infrastructure
● Custom integrations requiring separate engineering scope Any services requested outside the defined implementation and support scope may be delivered on a time-and-materials basis at a rate of $250 per hour, subject to prior written approval by both parties.
9. Data Ownership & Security
● All call data, recordings, transcripts, and metadata are owned by Paso Robles ● Hyper does not use customer data to train AI models
Attachment 07
● Hyper provides transparency into call handling decisions and workflow logic ● Data is securely stored with enterprise-grade encryption (in transit and at rest) ● SOC 2 Type II compliant
● Standard data retention is 5 years, configurable during implementation
10. Billing & Terms
Payment terms are Net 30. Customer will make payments when due in the form of a check, cashier’s check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable addenda.
Year Investment Savings
Year 1 (POC) $0 ($84,375)
Year 2 (Ramp) $57,500 ($23,750)
Year 3 $70,000 ($1,250)
Year 4 $70,000 ($1,250)
Year 5 $70,000 ($1,250)
Total (5-Year Term) $267,500 ($111,875)
Customer affirms they have signatory authority to execute this contract. The contract price of $314,996, excluding taxes, is fully committed and identified, including all subsequent years of contracted services, if applicable. The Customer will pay all invoices as received from Motorola and any changes in scope will be subject to the change order process.
Motorola acknowledges the Customer may require the issuance(s) of a purchase order or notice to proceed as part of the Customer’s procurement process. However, Customer agrees that the issuance or non-issuance of a purchase order or notice to proceed does not preclude the Customer from its contractual obligations as defined in this Agreement.
If Customer terminates this contractual commitment before the end of the 3-year term, for any reason other than Motorola’s default, then the Customer will pay Motorola a termination fee equal to the difference between the discounted contract price received and Motorola’s full list price. This provision survives the expiration or termination of the Agreement and applies notwithstanding any contrary provision.
Due to significant market and tariff volatility, as well as fluctuations in the cost of energy and raw materials including, but not limited to, steel, copper, finished wood, and concrete, Motorola Solutions reserves the right to equitably adjust the contract price, completion schedule, and/or Attachment 07
contract requirements. Additionally, Motorola Solutions reserves the right to apply a fuel surcharge to quoted freight rates based on the prevailing diesel cost at the time of shipment.
Inflation Adjustment. For multi-year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, all Items, Unadjusted Urban Areas (CPIU). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future prices by the CPI increase amount exceeding 3%. All items, not seasonally adjusted shall be used as the measure of CPI for this price adjustment. Measurement will take place once the annual average for the new year has been posted by the Bureau of Labor Statistics. For purposes of illustration, if in year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base).
This quote is valid through June 30, 2026, and is contingent upon:
● the defined scope
● stated call volumes
● standard deployment assumptions
● mutually executed agreement terms
Final Scope & Agreement
Final deliverables, implementation scope, support obligations, and commercial terms will be governed by the executed agreement between the parties.
This proposal is subject to the terms and conditions of the Sourcewell #030425-MOT contract and its referenced Additional Terms and Conditions.
BY SIGNING BELOW, EACH PARTY ACKNOWLEDGES THAT IT HAS READ AND
UNDERSTOOD THE TERMS OF THIS THE AGREEMENT AND, FOR GOOD AND
VALUABLE CONSIDERATION, AGREES TO BE BOUND BY THE TERMS AND CONDITIONS OF THIS AGREEMENT.
Paso Robles Police Department Motorola Solutions, Inc.
By: ________________________________ By: ________________________________ Name: ________________________________ Name: ________________________________ Title: ________________________________ Title: ________________________________ *I have authority to bind the Customer
Attachment 07
Attachment 07
To:
From:
Subject:
Date:
Kate McKinley, Paso Robles Police Department
Tamera Melrose
Quotation for RIMS Software
April 8, 2026
The following is a quotation for RIMS software and technical services based upon your recent request.
This integration will export RIMS CAD data to BRINC’s LiveOps API.
Item Price
RIMS to BRINC API CAD Export Interface $8,000
RIMS Annual Support – First Year $1,200
TOTAL $9,200
Scope of Work
The Sun Ridge interface will do the following:
• Connect to the BRINC API service from the agency’s on-prem Application Server via the internet. • Export all active Incident data in real-time.
The agency requires an internet connection for RIMS to connect to BRINC Web Services. The connection is from the agency Application Server to BRINC, so the agency does not need to open any ports on its firewall.
The agency shall work with BRINC to provide Sun Ridge Systems with an opaque ID for access to the BRINC LiveOPS API.
The agency, not Sun Ridge Systems Inc., will also be responsible for any costs or contract changes required to connect to BRINC’s API Services.
This quotation is for RIMS software only and does not include any hardware or third-party software that may be required to support this interface. You are encouraged to contact Skydio to determine any costs that may be associated with providing their portion of the interface.
If you plan to purchase via purchase order, Sun Ridge Systems may require you to make some minor modifications to the purchase order’s Standard Terms and Conditions. Specifically, sections related to Warranty and Indemnification may require modification. Examples of these modifications can be provided upon request.
Attachment 08
This quotation is valid for 90 days and may change thereafter. If you have any questions, please call me at 800-474-2565. Thank you for your continued interest in RIMS.
By signing and accepting this quote, I agree that I have signature authority on behalf of my department and/or organization and this signature will be an electronic representation of my signature for all purposes when I use them on documents, including legally binding contracts – just the same as a wet ink signature on paper. _______________________________________________________ _________________________ Authorized by: Name and Title Date:
Attachment 08
Thank you for the opportunity to submit our proposal for your project. If you have any questions, please let us know. We're happy to help! 1/12
Sales Rep:
Project:
Kate McKinley 5/28/2026
Prepared For: Client Experience Manager:
Paso Robles Police Department Watson Consoles West
Paso Robles Police Department (CA)
Amanda Hamilton
Bethany Mortimer
Attachment 09
2/12
04 Date: Paso Robles Police Department (CA)
$94,812.74
Revision:
Proposal 1
BRM
Amanda Hamilton
5/28/2026
4 Apollo Linear Consoles
Project:
Budgetary Quote Grand Total:
Sales Rep: Prepared By:
Client Exp. Manager:
Bethany Mortimer
Attachment 09
4' -2-1/2"
7' -1"
4' -9" 4' -2" 18' -9"
4' -2" 6' -11-1/2"
3' -2"
3' -0" 0' -11"
3' -0" 16' -0"
3' -9-1/2"
2' -0"
6' -3"
27' -6"
3' -7"
22' -0"
3' -9-1/2"
2' -0"
6' -6"
3' -9-1/2"
10' -6"
4' -4-1/2"
1' -6-1/2" 5' -7" 0' -7-1/2"
11' -9" 15' -4"
11' -1"
3/12
Proposal 1 : Floorplan
NOT IN QUOTE
F01 : Dispatch
F00 : Standard Items
BRM
Date:
Project: Revision:
5/28/2026
Amanda Hamilton
Prepared By:
04 Paso Robles Police Department (CA)
Sales Rep:
Bethany Mortimer
Client Exp. Manager:
Attachment 09
4/12
Proposal 1 : Render
5/28/2026
Revision:
Prepared By: BRM Project:
Date: Paso Robles Police Department (CA)
04 Client Exp. Manager:
Amanda Hamilton
Bethany Mortimer
Sales Rep:
Attachment 09
5/12
Proposal 1 : Render
Revision:
Paso Robles Police Department (CA)
Project: Prepared By:
5/28/2026
04 Date:
BRM
Bethany Mortimer
Sales Rep:
Client Exp. Manager:
Amanda Hamilton
Attachment 09
6/12
Proposal 1 : Render
Prepared By:
Revision:
Paso Robles Police Department (CA)
BRM
Date: 5/28/2026
Project: 04
Bethany Mortimer
Sales Rep:
Amanda Hamilton
Client Exp. Manager:
Attachment 09
Proposal 1 : Render
7/12
Date:
Revision:
Prepared By:
Paso Robles Police Department (CA)
BRM
5/28/2026
Project: 04
Client Exp. Manager:
Bethany Mortimer
Amanda Hamilton
Sales Rep:
Attachment 09
2' -5-1/2"
1' -3"
4' -0"
3' -7-1/2"
6' -0-1/2"
7' -1"
3' -3"
7' -1" 2' -5"
11' -11"
6' -11-1/2"
Proposal 1 : Typical
8/12
Prepared By:
5/28/2026
Amanda Hamilton Project: BRM
Date:
Revision:
Paso Robles Police Department (CA)
04 All Positions
Bethany Mortimer
Client Exp. Manager:
Notes & Exceptions:
Work Surface- 90”W Linear Console with Height Adjustment Range of 22” - 48” AFF with 9” of Focal Depth Adjustment
Monitor Array - Two-Tier Monitor Array with Height-Adjustable with (8) Focal Depth Monitor Arms
Top Tier: 19”, 19”, 19”, 19”
Bottom Tier: 19”, 19”, 19”, 19”
Environmental Controls – Touch Screen Interface to Control Forced Air Heat, Cooling Fans, Dimmable Task Lighting, Dimmable Ambient Lights
Technology Bridge - Front and Rear Locking Doors, with Built in Cable Management and (2) Fans for Active Ventilation
Shared Storage – 4 Door Storage Cubby
Bridge Extension – 39”D x 30”W Worksurface with Grommet OR In surface Power with Closed Door Storage
42”H Screen – 42”H Fabric
Accessories – Single Cup Holder
Position:
Sales Rep:
19"19"
19"
19"
19" 19" 19"
19"
Attachment 09
Proposal 1 : Tech
9/12
5/28/2026
04 Date:
Amanda Hamilton Revision:
Paso Robles Police Department (CA)
Project: Prepared By: BRM
Client Exp. Manager:
Sales Rep:
Bethany Mortimer
Position: All Positions
Unconfirmed
Unconfirmed
Unconfirmed
Unconfirmed
N/A
N/A
Attachment 09
Proposal 1 : Finishes
10/12
04 Date:
Revision:
5/28/2026
BRM
Paso Robles Police Department (CA)
Project: Amanda Hamilton
Prepared By:
Bethany Mortimer
Powder:
Unselected
Storage Case:
Unselected Unselected
Fabric:
Sales Rep:
Unselected
Worksurface: Storage Face:
Unselected
Client Exp. Manager:
0' -0"
Attachment 09
4' -2-1/2"
7' -1" 4' -9" 4' -2" 18' -9"
4' -2" 6' -11-1/2"
3' -2"
3' -0" 0' -11"
3' -0" 16' -0"
3' -9-1/2"
2' -0"
6' -3"
27' -6"
3' -7"
22' -0"
3' -9-1/2"
2' -0"
6' -6"
3' -9-1/2"
10' -6"
4' -4-1/2"
1' -6-1/2" 5' -7" 0' -7-1/2"
11' -9" 15' -4"
11' -1"
Quote Does Not Include
Prevailing Wage or Union
Requirements.
Proposal 1 : Install
11/12
Type of Site – Live Cutover
Pre-Assembly Site Prep –
Teardown and Disposal of
Existing Consoles (3 Units)
Location – 2 Floor Elevator
Prevailing Wage or Union –
No
Electrical Source – Wall, X
AMPS
Project: Prepared By:
04 5/28/2026
Amanda Hamilton Revision:
Date: Paso Robles Police Department (CA)
BRM
Additional Information:
Client Exp. Manager:
Site Information:
Sales Rep:
Electrical Access:
Bethany Mortimer
Attachment 09
Zone 1 - King, Pierce, and Kitsap Counties, WA - 3% of total List will be added to orders under $20,000 List.
Zone 2 - WA (outside King, Pierce, and Kitsap Counties), OR and CA - 10% of total List will be added to orders under $20,000 List. Minimum freight charge $150.
Zone 3 - Contiguous US (outside of WA, OR, and CA) - 10% of total List will be added to orders under $25,000 List. Minimum freight charge $150.
Canada - 10% of total List will be added to orders under $25,000 List. Minimum freight charge $150. +7% of Net for tax and customs applies to all orders shipping to Canada.
For areas outside of the above regions, please contact your Client Experience Manager.
12/12
Please verify the accuracy of the drawings.
These drawings use room dimensions and features supplied to Watson. It is important to verify all room dimensions and features to ensure these drawings accurately reflect your space prior to order. Watson is not liable if your furniture does not fit because of construction changes, features were not made known or incorrect dimensions.
Your drawing may include items that are for representational purposes only like chairs, printers, monitors and cabinets. Watson will only provide components explicitly listed in the formal bill of materials.
Helpful Information for Your Project: Paso Robles Police Department (CA) Drawings:
Terms &
Conditions
Freight Terms:
Product
Support
Please visit watsonfurniture.com for additional information on:
8/28/2026
Watson quotes are valid 90 days from the quote date. This quote expires on Installation is quoted based on the site details provided to Watson. These details include, and are not limited to, number of positions, site prep, installation type, prevailing wage and union labor. The quoted installation costs are subject to change based on final site conditions, verified site details and revisions to scope of work.
Taxes will be included in your quote until an exemption certificate is provided to Watson.
Watson will not accept a purchase order if any items are unconfirmed or if there is no signed purchase agreement, as pricing is subject to change based on selections and verifications.
Warranty About
Pricing:
Finishes Environmental
Attachment 09
1/6
Thank you for the opportunity to submit our proposal for your project. If you have any questions, please let us know. We're happy to help! Watson Consoles West Bethany Mortimer
6/17/2026
Paso Robles Police Department
Prepared For: Sales Rep: Client Experience Manager:
Paso Robles Police Department (CA)
Amanda Hamilton
Project:
Kate McKinley
Attachment 10
2/6
$10,849.54
Proposal 2
Budgetary Quote Grand Total:
Amanda Hamilton Revision:
Prepared By:
08 16 Lockers and 2 Lateral Files
Project:
Date: Paso Robles Police Department (CA)
KM
Client Exp. Manager: 6/17/2026
Bethany Mortimer
Sales Rep:
Attachment 10
1' -3"
2' -7"
5' -7"
10' -0"
1' -8"
Proposal 2 : Typical
3/6
6/17/2026 Paso Robles Police Department (CA)
Project: Prepared By:
Revision: 08
Date:
Amanda Hamilton
KM
Bethany Mortimer
Client Exp. Manager:
Sales Rep:
Attachment 10
1' -0-1/2"
2' -2"
2' -6"
1' -8"
5' -0"
Proposal 2 : Typical
4/6
Prepared By:
Amanda Hamilton
Date:
KM Project: 08
6/17/2026 Paso Robles Police Department (CA)
Revision:
Client Exp. Manager:
Sales Rep:
Bethany Mortimer
Attachment 10
5/6
Proposal 2 : Finishes
08 Paso Robles Police Department (CA) Date:
Project:
6/17/2026
Amanda Hamilton Revision:
Prepared By: KM
Bethany Mortimer
Storage Face:
DELETE OR Insert Finish Scheme
Charcoal
Worksurface:
Charcoal
Client Exp. Manager:
Sales Rep:
N/A Fawn Cypress N/A
Storage Case: Powder: Fabric:
Attachment 10
Zone 1 - King, Pierce, and Kitsap Counties, WA - 3% of total List will be added to orders under $20,000 List.
Zone 2 - WA (outside King, Pierce, and Kitsap Counties), OR and CA - 10% of total List will be added to orders under $20,000 List. Minimum freight charge $150.
Zone 3 - Contiguous US (outside of WA, OR, and CA) - 10% of total List will be added to orders under $25,000 List. Minimum freight charge $150.
Canada - 10% of total List will be added to orders under $25,000 List. Minimum freight charge $150. +7% of Net for tax and customs applies to all orders shipping to Canada.
For areas outside of the above regions, please contact your Client Experience Manager.
Please verify the accuracy of the drawings.
These drawings use room dimensions and features supplied to Watson. It is important to verify all room dimensions and features to ensure these drawings accurately reflect your space prior to order. Watson is not liable if your furniture does not fit because of construction changes, features were not made known or incorrect dimensions.
Your drawing may include items that are for representational purposes only like chairs, printers, monitors and cabinets. Watson will only provide components explicitly listed in the formal bill of materials.
Helpful Information for Your Project:
6/6
Paso Robles Police Department (CA)
Pricing:
Terms &
Conditions
Drawings:
Finishes About
Freight Terms:
Product Environmental
Support
Please visit watsonfurniture.com for additional information on:
Watson quotes are valid 90 days from the quote date. This quote expires on Installation is quoted based on the site details provided to Watson. These details include, and are not limited to, number of positions, site prep, installation type, prevailing wage and union labor. The quoted installation costs are subject to change based on final site conditions, verified site details and revisions to scope of work.
Taxes will be included in your quote until an exemption certificate is provided to Watson.
Watson will not accept a purchase order if any items are unconfirmed or if there is no signed purchase agreement, as pricing is subject to change based on selections and verifications.
Warranty
9/17/2026
Attachment 10
Thank you for the opportunity to submit our proposal for your project. If you have any questions, please let us know. We're happy to help! 1/11
Paso Robles Police Department Watson Consoles West Bethany Mortimer Kate McKinley
Client Experience Manager:
Project:
Prepared For: Sales Rep:
Amanda Hamilton 6/8/2026
Paso Robles Police Department (CA)
Attachment 11
2/11
BRM
Paso Robles Police Department (CA)
Prepared By:
Amanda Hamilton
Budgetary Quote Grand Total:
Project:
Proposal 3
1 Essential Desk and Storage
Revision: 06
$8,388.41
Date: 6/8/2026
Sales Rep:
Bethany Mortimer
Client Exp. Manager:
Attachment 11
4' -1" 5' -11"
1' -3"
1' -8"
3' -0"
5' -5"
1' -8"
7' -0"
2' -0" 2' -0"
3' -0" 0' -11"
3' -9-1/2"
6' -3" 2' -0"
3' -7"
11' -9"
4' -4-1/2"
10' -6"
NOT IN QUOTE
F02 : Storage
F01 : Desking
Proposal 3 : Floorplan F00 : Standard Items
3/11
Date:
BRM
Amanda Hamilton Revision:
Prepared By:
6/8/2026 Paso Robles Police Department (CA)
Project: 06
Sales Rep:
Client Exp. Manager:
Bethany Mortimer
Attachment 11
4/11
Proposal 3 : Render
Project:
Date:
BRM
6/8/2026
06 Prepared By:
Paso Robles Police Department (CA)
Revision:
Client Exp. Manager:
Amanda Hamilton
Bethany Mortimer
Sales Rep:
Attachment 11
5/11
Proposal 3 : Render
6/8/2026
Revision: 06
Prepared By: Project:
Date: Paso Robles Police Department (CA)
BRM
Client Exp. Manager:
Bethany Mortimer
Sales Rep:
Amanda Hamilton
Attachment 11
Proposal 3 : Render
6/11
BRM
6/8/2026
Project:
Date:
Revision:
Prepared By:
06 Paso Robles Police Department (CA)
Bethany Mortimer
Sales Rep:
Client Exp. Manager:
Amanda Hamilton
Attachment 11
4' -7-1/2"
5' -5"
5' -11"
7/11
Proposal 3 : Typical
Paso Robles Police Department (CA) Date: 6/8/2026
Prepared By: Project: Revision:BRM
Amanda Hamilton 06
Client Exp. Manager:
Bethany Mortimer
Sales Rep:
Attachment 11
2' -2"
7' -0"
2' -3-1/2"
4' -5-1/2"
1' -8"
1' -3" 3' -0"
1' -8"
2' -0" 2' -0"
8/11
Proposal 3 : Typical
BRM
Date: Paso Robles Police Department (CA)
Project: 06
Prepared By:
Amanda Hamilton Revision:
6/8/2026
Bethany Mortimer
Client Exp. Manager:
Sales Rep:
Attachment 11
9/11
Proposal 3 : Finishes
Amanda Hamilton
Paso Robles Police Department (CA)
Project: Revision:
Date: 6/8/2026
Prepared By: BRM
06 Bethany Mortimer
Storage Face:
Unselected Unselected Unselected
Sales Rep:
Unselected
Powder:
Unselected
Storage Case:
Client Exp. Manager:
Worksurface: Fabric:
Attachment 11
4' -1" 5' -11"
1' -3"
1' -8"
3' -0"
5' -5"
1' -8"
7' -0"
2' -0" 2' -0"
3' -0" 0' -11"
3' -9-1/2"
6' -3" 2' -0"
3' -7"
11' -9"
4' -4-1/2"
10' -6"
Electrical Source – Wall, X
AMPS
10/11
Type of Site – Live Cutover
OR Empty Room
Pre-Assembly Site Prep –
Unconfirmed
Location – 2 Floor Elevator
Prevailing Wage or Union –
No
Proposal 3 : Install
Quote Does Not Include
Prevailing Wage or Union
Requirements.
Amanda Hamilton 06
6/8/2026
Project: Prepared By:
Date:
BRM
Paso Robles Police Department (CA)
Revision:
Site Information:
Electrical Access:
Sales Rep:
Additional Information:
Client Exp. Manager:
Bethany Mortimer
Attachment 11
11/11
Helpful Information for Your Project:
Please verify the accuracy of the drawings.
These drawings use room dimensions and features supplied to Watson. It is important to verify all room dimensions and features to ensure these drawings accurately reflect your space prior to order. Watson is not liable if your furniture does not fit because of construction changes, features were not made known or incorrect dimensions.
Your drawing may include items that are for representational purposes only like chairs, printers, monitors and cabinets. Watson will only provide components explicitly listed in the formal bill of materials.
Zone 1 - King, Pierce, and Kitsap Counties, WA - 3% of total List will be added to orders under $20,000 List.
Zone 2 - WA (outside King, Pierce, and Kitsap Counties), OR and CA - 10% of total List will be added to orders under $20,000 List. Minimum freight charge $150.
Zone 3 - Contiguous US (outside of WA, OR, and CA) - 10% of total List will be added to orders under $25,000 List. Minimum freight charge $150.
Canada - 10% of total List will be added to orders under $25,000 List. Minimum freight charge $150. +7% of Net for tax and customs applies to all orders shipping to Canada.
For areas outside of the above regions, please contact your Client Experience Manager.
Paso Robles Police Department (CA)
Freight Terms:
9/8/2026
Watson quotes are valid 90 days from the quote date. This quote expires on Installation is quoted based on the site details provided to Watson. These details include, and are not limited to, number of positions, site prep, installation type, prevailing wage and union labor. The quoted installation costs are subject to change based on final site conditions, verified site details and revisions to scope of work.
Taxes will be included in your quote until an exemption certificate is provided to Watson.
Watson will not accept a purchase order if any items are unconfirmed or if there is no signed purchase agreement, as pricing is subject to change based on selections and verifications.
Drawings:
Product
Support
Warranty
Please visit watsonfurniture.com for additional information on:
Pricing:
Terms & Finishes Environmental About
Conditions
Attachment 11
Heating Systems – Air Conditioning Systems – Process Cooling Systems Service – Repair – Installations
Heating Systems: Cooling systems: Process Cooling Systems Vineyard Mechanical Service
PO Box 1288
Paso Robles, Ca 93447
Phone 805- 610-6901
License # 1027702
PROPOSAL
TO: Dwayne Brown DATE: 6/23/2026
City of El Paso De Robles
1000 Spring Street
Paso Robles, Ca 93446
PROJECT: Safety Center
Call Center HVAC upgrade
SCOPE: 1. Call center area 2nd floor. The existing 2 ton capacity chilled water / hot water fan coil will remain in position and remain functional.
A second 2 ton capacity chilled water / hot water fan coil will be added in the attic space. Envirotec brand same as existing / same capacity heating and cooling as the existing unit. The unit will be suspended for the structure with strut / allthread / sway bracing.
New plenums, filter rack, flexible duct, two new supply registers and one new return duct with register will also be added to the room / system. The chilled and hot water lines will be tee’ d to supply both systems and will share the same controls / adapted to the existing controls. The chilled water and hot water piping actuators and valves will be enlarged to 1” to feed both fan coils.
A new condensate line will also be run for the new fan coil and tee’ d into the existing condensate line. A new electrical circuit and new disconnect will be run to power the new fan coil. The fan coil / valves / air balance will all be tested and adjusted for best operation upon completion.
PRICE: 1. $28,375.00
Materials/tax/labor
Excludes any permits or permit fees.
Labor Rates bid at Prevailing Wage.
_________________print /customer approval
_________________sign date__________
805-610-6901
[email protected]
Submitted by: Russell Lewis 6/23/26 Lic#1027702
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Attachment 13
Proposal
Date
5/29/2026
Estimate #
10517
Customer
Paso Police Department
900 Spring St
Paso Robles, CA 93446
Decorator
KJK
Date of Acceptance ______________________
Customer Phone Job Name
8055361776
Signature
Phone #
(805) 237-1400
Fax #
(805) 237-1004
Total
3320 Ramada Drive
Suite A
Paso Robles, CA
93446
ADD 3% FOR CREDIT CARD
Description
Furnish and Install Aladdin Glue Down Carpet Tile in Style Monumental Effect Collection "Captured Idea" in Color to be determined by client (989 Shadow or 979 Seal) 24''X24" in Dispatch Center, entry way and office space.
Tear out and haul away of existing glue down carpet.
Minimum Floor prep
** We do not know what is under floor until tear out.
Remove and Reinstall new rubber baseboards in Color black Johnsonite Shoreline Mandalay 6" Millwork Rubber Base
CA CRPT STEWARDSHIP ASSESSMENT
Shipping of materials to warehouse
****No furniture removal is included in quote. Clients will need to have the room cleared prior to installers arrival. We can add furniture moving for additional pricing.
_____________________________________
We Propose Hereby to furnish material and labor - complete in accordance with the above specifications, for the sum listed.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be extended only by written orders, and will become extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.
Authorized Signature__________________________________
Note: This proposal may be withdrawn by us if not accepted within 30 days.
Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Deposit ______________________ Balance due COD
$6,568.70
Attachment 14
Attachment 15
RESOLUTION 26-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY CONTRACTS TO COMPLETE THE
COMMUNICATIONS CENTER REMODEL AND TECHNOLOGY UPGRADE
WHEREAS, the Paso Robles Police Department operates the City's Public Safety Answering Point (PSAP), processing approximately 80,000 emergency and non-emergency calls annually and coordinating radio communications for police, fire, emergency services, and public work; and WHEREAS, the communications center is a critical component of the City's emergency response system, ensuring reliable communication and coordination during incidents affecting public health, safety, and welfare; and
WHEREAS, the City has made significant investments in public safety through Measure J-20 and other funding sources, including technology, communications systems, officer safety equipment, staffing, and emergency response capabilities to enhance operational readiness; and WHEREAS, the City's Capital Improvement Program continues these modernization efforts through communications center expansion, facility improvements, and workspace enhancements, supported in part by State grant funding; and
WHEREAS, the City Council finds that the recommended Communications Center upgrades involve specialized public safety communications equipment and software that must be compatible with the City's existing emergency response systems, and that procuring the identified equipment and services is in the City's best interest because it promotes operational continuity and cost-effective implementation of the project. The City Council further finds that purchases funded through Cal OES grant funding will be made consistent with applicable grant requirements; and WHEREAS, the City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378, as the City’s planned purchases do not have the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and is a continuing administrative activity of the City. Alternatively, the City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. All of the above recitals are true and correct and incorporated herein by reference.
Section 2. The City Manager or designee is authorized to execute the necessary contracts, purchase orders and any other related documents necessary to complete the Communications Center remodel and technology upgrade as set forth.
Attachment 15
Anticipated total cost of all items, as itemized below, is $767,531.42. The Fiscal Year 2026-27 Capital Improvement Program anticipated this project with $452,000 funded by Cal OES and $300,000 from Measure J-20 revenues for a total project of $752,000. The final net cost to the City will be $315,531.42.
The additional local funding will come from other Measure J-20 budget savings.
Item Cost
VESTA Next Generation 9-1-1 system $440,396.03
Motorola MCC7500e Console (Year 1) 148,629.00
Dispatch Furniture 94,812.74
Dispatch Lockers 10,849.54
Lieutenant Office Furniture 8,388.41
HVAC Upgrade 28,375.00
BRINC CAD Integration 9,200.00
Voice Recorder Integration 4,925.00
Hyper CAD Integration 9,500.00
Trombley Painting Co 5,887.00
Knight’s Carpet 6,568.70
Total Project Costs $767,531.42
Section 3. Funding for this Capital Improvement Program is funding in partnership with Cal OES and Measure J-20 revenues.
APPROVED this 21st day of July, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
John R. Hamon, Jr., Mayor
ATTEST:
Melissa Martin, City Clerk
Council Agenda Report
From: Paul Patti, Battalion Chief/Fire Marshal
Subject: Approval of the Cost Report for Costs Incurred Abating Public Nuisance Parcels and Directing the Costs be Forwarded to the County Auditor for Inclusion on the Property Tax Bill
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: July 21, 2026
Facts
1. On June 16, 2026, the City Council approved Resolution 26-071, confirming weeds or noxious growth on specific properties within the City to be a nuisance.
2. “Notice to Abate” letters were mailed to the property owner address on file with the county assessor on two separate occasions; additional notice was mailed to each occupant of the physical address; and letters returned had the properties staked with a copy of the need to abate.
3. The City entered into a Maintenance Services Agreement with KD Jani to abate unaddressed properties. As of June 17, 2026, 19 of the initial 350 parcelsremained in violation and abatement work commenced.
4. Costs for each abated parcel were tracked and are attached as Exhibit A.
Options
1. Take no action.
2. Hear any objections to the cost report, confirm the cost report including the associated administrative fees for submission to the County Auditor-Controller and approve the cost report for costs incurred abating public nuisance parcels and direct the costs be forwarded to the County Auditor for inclusion on the next tax bill.
3. Amend or modify the resolution as submitted.
4. Provide alternative direction to staff.
Analysis and Conclusions
Through its delegated authority, Paso Robles Fire and Emergency Services (PRFES) works to eliminate community fire hazards created by dry vegetation (weeds), consistent with Government Code sections 39561-39588 and Paso Robles Municipal Code Chapter 16.10. This work includes a public information campaign, letters to property owners, and occupants of parcels found in violation, and individual property assessments.
PRFES made reasonable attempts to achieve safety regulation compliance for those properties found in Exhibit A. These Nineteen (19) parcels nonetheless remained in violation and were abated to abatement ordinance standards, through an approved contractor. On July 3, 2026, the City’s contractor, KD Janni,
completed the abatement and has prepared the attached cost report for review and approval by the City Council pursuant to PRMC 16.10.240. The cost report was posted for at least three days prior to its submission to the City Council on or near the chamber door of the City Council with a notice of the time of submission.
Fiscal Impact
Cost associated with the City ordered work will be recouped via direct invoice or through a special assessment lien on the negligent properties, if necessary. The charges for each of the unabated properties cover the full cost of the abatement, including administrative oversight. The administrative costs incurred by the City for properties that did abate after receiving notice are not recouped.
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation
Approve Resolution 26-XXX, confirming the cost report of abated parcels described in Exhibit A including the associated administrative fees and directing staff to submit it to the County Auditor-Controller.
Attachments
1. Resolution 26-XXX – Cost Report for Weed Abated Parcels a. Exhibit A – Assessor’s Parcel Number, address, owner, invoice amount, and administrative fees.
Attachment 1
RESOLUTION 26-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES
CONFIRMING THE ATTACHED COST REPORT FOR WEED ABATED PARCELS AND DIRECTING THE
COSTS BE FORWARDED TO THE COUNTY AUDITOR FOR INCLUSION ON THE NEXT TAX BILL WHEREAS, the City Council of El Paso de Robles (“City”) on June 16, 2026, adopted Resolution 26-071 “A resolution of the City Council of El Paso de Robles confirming existence of a public nuisance, therefore creating a potential fire hazard on various properties throughout the City and ordering the Fire Chief to abate the nuisance”; and
WHEREAS, the Confirmation of Nuisance, among other things:
Confirmed that weeds or noxious growth growing on certain properties within the City were a nuisance. Directed the Fire Chief to “Abate” the nuisance parcels as outlined in section 16.10 of the Paso Robles Municipal Code.
Invited Property owners to show cause why such condition should not be condemned as a public nuisance; and
WHEREAS, the Fire Chief had the parcels identified in Exhibit A abated to the adopted standards on Ordinance
16.10; and
WHEREAS, the associated costs for abatement, including a one-hundred percent administrative fee, must be considered and confirmed by Council prior to submission to the county auditor-controller for inclusion on the next regular tax bill; and
WHEREAS, the City has provided all requisite notice and hearing procedures for imposition of the attached abatement costs consistent with Government Code sections 39561—39588 and Paso Robles Municipal Code Chapter 16.10.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council hereby confirms the cost report attached as Exhibit A and directs the Fire Chief (or his designee) to forward the costs to the county auditor-controller for inclusion as a levy against the parcel on the next regular tax bill.
Section 2. This Resolution is not subject to the provisions of the California Environmental Quality Act (CEQA) because it can be seen with certainty that there is no possibility the project will have a significant effect on the environment, and because, by following weed abatement procedures, the City is protecting persons and property from emergencies caused by the risk of fire. (CEQA Guidelines § 15061(b)(3); Pub. Res. Code § 21080(b)(4).)
APPROVED by the City Council of the City of El Paso de Robles by the following vote on July 21, 2026.
AYES:
NOES:
ABSENT:
ABSTAIN:
John R. Hamon, Jr., Mayor
ATTEST:
Melissa Martin, City Clerk
Exhibit A: List of Parcels and Charges
2026 Weed Abatements Charges EXHIBIT A
NUMBER APN ADDRESS OWNER KD JANNI
CHARGES
ADMIN
FEE
TOTAL
COST
1 008-012-025 504 38TH ST SLO INVESTMENTS LLC A CA LLC $110 $110 $220 2 008-012-028 534 38TH ST SLO INVESTMENTS LLC A CA LLC $280 $280 $560 3 009-291-012
4 009-291-013
5 009-291-014
6 009-291-015
7 009-291-019
8 009-291-021
9 009-291-023
10 009-291-024
11 009-516-032 594 RED CLOUD RD KILIC KEMAL S $168 $168 $336 12 009-641-048 ORCHARD DRIVE X CRESTON RD BEJAR RICO LLC A CA LLC $280 $280 $560 13 009-781-021 1004 TURTLE CREEK RD KONOPA CHRISTIAN P $165 $165 $330 14 009-795-008 3161 LINNE RD SH AA VINEDO LLC A DE LLC $920 $920 $1,840 15 025-151-011 924 OSOS WY GARCIA ERNEST & LINDA M 2023 REVOCABLE TRUST $280 $280 $560 16 025-362-004 2940 UNION RD PASO HIGHWAY HOTEL PARTNERS LP A CA LTD PTP $840 $840 $1,680 17 025-403-059 2230 PROSPECT AV CEPHAS INVESTMENTS LLC A CA LLC $280 $280 $560 18 025-437-035 3556 COMBINE ST CAMPOS DAVID $195 $195 $390 19 025-530-003 329 WILD MUSTARD LN BRAVO UZZIEL FT $165 $165 $330 $5,698 $5,698 $11,396
800 4TH ST AZSA HOSPITALITY LLC A CA LLC $2,015 $2,015 $4,030
Council Agenda Report
From: Paul Patti, Battalion Chief/Fire Marshal
Subject: Receipt of the Annual Fire Inspection Report for State Mandated Occupancies CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: July 21, 2026
Facts
1. California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments, including Paso Robles Fire and Emergency Services (PRFES), to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, jails, and certain residential care facilities for compliance with building and fire standards.
2. Senate Bill 1205 added Section 13146.4 to the Health and Safety Code requiring every organized fire department to annually report their compliance with State mandated inspections.
3. For Fiscal Year 2025-26, PRFES completed 16 of 16 (100%) of the City’s group E educational facilities; completed 161 of 161 (100%) residential group R occupancies (hotel, motel, apartment, and tri-plex); and completed 1 of 1 (100 %) institutional group I occupancies (city jail).
Options
1. Take no action.
2. Approve Resolution 26-XXX, receiving and filing the Annual Fire Inspection Report for State Mandated Occupancies.
Analysis and Conclusions
Receiving and filing the attached Resolution meets the requirements of California Health & Safety Code 13146.4 and acknowledges PRFES compliance with California Health and Safety Code Sections 13146.2 and 13146.3. This resolution and related report confirm the annual inspections only and does not contain findings.
Fiscal Impact
None
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation (Option 2)
Approve Resolution 26-XXX, to receive and file the Annual Fire Inspection Report for State Mandated Occupancies.
Attachments
1. Resolution 26-XXX - State Mandated Inspections
a. Exhibit A – 2025-2026 Mandatory Inspections Completed
Attachment 1
RESOLUTION 26-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES
RECEIVING AND FILING OF A REPORT MADE BY THE FIRE MARSHAL REGARDING THE INSPECTION
OF CERTAIN OCCUPANCIES REQUIRED TO PERFORM ANNUAL INSPECTIONS PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE.
WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire departments, including Paso Robles Fire and Emergency Services, that provide fire protection services, to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and
WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including Paso Robles Fire and Emergency Services, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3; and WHEREAS, Educational Group E occupancies are generally those public and private schools, attended by more than six persons at one time for educational purposes. 16 group E occupancies are situated throughout the City of Paso Robles. During Fiscal Year 2025/2026 Paso Robles Fire and Emergency Services inspected 100% of Group E occupancies; and
WHEREAS, Residential Group R occupancies, for the purposes of this resolution, are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies (including several residential care facilities). 161 Group R (and their associated sub-categories) are situated throughout the City of Paso Robles. During Fiscal Year 2025/2026, Paso Robles Fire and Emergency Services completed 161 Group R occupancy inspections.
This is a compliance rate of 100% for this reporting period; and WHEREAS, Institutional Group I occupancies are a building or structure, or a portion thereof, in which care or supervision is provided to persons who are or are incapable of self-preservation without physical assistance or in which persons are detained for penal or correctional purposes or in which the liberty of the occupants is restricted. The city jail is the only Group I occupancy within the city. During fiscal year 2025/2026 Paso Robles Fire and Emergency Services completed one Group I occupancy inspection. This is a compliance rate of 100% for this reportion period.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. All of the above recitals are true and correct and incorporated herein by reference.
Section 2. The City Council hereby approves Resolution 26-XXX receiving and filing the Annual Fire Inspection Report for State Mandated Occupancies.
APPROVED this 21st day of July, 2026, by the following vote:
Attachment 1
AYES:
NOES:
ABSENT:
ABSTAIN:
John R. Hamon, Jr., Mayor
ATTEST:
Melissa Martin, City Clerk
Exhibit A – 2025 Mandatory Inspections Completed
2025-2026 Mandatory Inspections Completed EXHIBIT A
Occupant Name Occupant Address Date Completed
1 1003 20th Apartments 1003 20th Street 10/1/2025
2 102 Vine Apartments (Includes 112 Vine, 122 Vine, 105 Oak, 111 Oak, 121 Oak) 102 Vine Street 1/1/2026 3 1021 19th Apartments 1021 19th Street 10/1/2025
4 102-108-112-206 Myrtlewood Apartments 102-108-112-206 Myrtlewood Drive 3/1/2026 5 1034 Olive (418 - 20, 22, 24 11th) Apartments 1034 Olive Street 2/1/2026 6 1040 Chestnut Apartments 1040 Chestnut Street 3/1/2026 7 104-108 Capitol Hill Apartments 104-108 Capital Hill Drive 11/1/2025 8 1045 Olive Apartments 1045 Olive Street 2/1/2026
9 1112 Olive Apartments 1112 Olive Street 9/1/2025
10 134 Capitol Hill Apartments 134 Capital Hil Drive 11/1/2025 11 1502 Pine Apartments 1502 Pine Street 5/1/2026
12 1622 Park Apartments 1622 Park Street 9/1/2025
13 1635 Pine Apartments 1635 Pine Street 5/1/2026
14 1722 Park Apartments A-B-C 1722 Park Street A-B-C 2/1/2026 15 1804 Spring Apartments 1804 Spring Street 9/1/2025
16 1805 Oak & 529, 537 18th Apartments 1805 Oak Street 3/1/2026 17 1807 Pine Apartments 1807 Pine Street 9/1/2025
18 1838 Riverside Apartments - Don Ford 1838 Riverside Avenue 9/1/2025 19 1844 Riverside Apartments 1844 Riverside Avenue 9/1/2025 20 1905 Beechwood Apartments 1905 Beechwood Drive 2/1/2026 21 1914 & 1920 Teak Drive Apartments 1914 & 1920 Teak Drive 3/1/2026 22 1915 Beechwood Apartments 1915 Beechwood Drive 2/1/2026 23 2006 Spring Apartments 2006 Spring Street 9/1/2025
24 2025 Pine Apartments 2025 Pine Street 8/1/2025
25 2030 Vine Apartments 2030 Vine Street 3/1/2026
26 204 & 214 Vine Apartments 204 Vine Street 1/1/2026
27 2041/2049 Riverside Apartments - Oakview 2041 Riverside Avenue 9/1/2025 28 2145, 47, 49 Park Apartments 2145 Park Street 9/1/2025 29 2207 Park Apartments 2207 Park Street 2/1/2026
30 2219-2221-2223 Oak Apartments 2219 Oak Street 12/1/2025 31 222 Vine Apartments 222 Vine Street 1/1/2026
32 222 Vine Apartments 222 Vine Street 3/1/2026
2025-2026 Mandatory Inspections Completed EXHIBIT A
33 2225 Park Apartments 2225 Park Street 10/1/2025
34 2245 & 2229 Oak Apartments 2245 Oak Street 12/1/2025 35 252 Townhouse Apartments 252 Townhouse Terrace 3/1/2026 36 2802 Vine Apartments 2802 Vine Street 9/1/2025
37 2821 Spoolstra Apartments 2821 Park Street 1/1/2026
38 2844 Oak Apartments 2844 Oak Street 12/1/2025
39 2914 Oak Apartments 2914 Oak Street 12/1/2025
40 2915 Park Apartments 2915 Park Street 1/1/2026
41 3041 Spring Apartments 3041 Spring Street 5/1/2026
42 3106 Spring Apartments 3106 Spring Street 5/1/2026
43 3243 Oak Apartments - OC Management 3243 Oak Street 4/1/2026 44 329-345 Vine & 408-420 4th Apartments 329-345 Vine Street 1/1/2026 45 3411 Spring Apartments 3411 Spring Street 3/1/2026
46 3424 Oak Apartments 3424 Oak Street 12/1/2025
47 3425 Spring Apartments 3425 Spring Street 2/1/2026
48 3434 Oak Apartments - Dove Pond 3434 Oak Street 4/1/2026 49 3440, 42, 44, 46, 48, 50 Park Apartments 3440 Park Street 9/1/2025 50 3445 Spring Apartments 3445 Spring Street 5/1/2026
51 3450 Park Apartments 3450 Park Street 9/1/2025
52 3504 Oak Apartments 3504 Oak Street 4/1/2026
53 3505 Spring Apartments 3505 Spring Street 2/1/2026
54 3510 Spring Apartments 3510 Spring Street 5/1/2026
55 3511 Park Apartments 3511 Park Street 12/1/2025
56 3514 & 3520 Spring Apartments 3520 Spring Street 2/1/2026 57 3515 Park Apartments 3515 Park Street 12/1/2025
58 3521 Park Apartments 3521 Park Street 1/1/2026
59 3531 Spring Apartments 3531 Spring Street 3/1/2026
60 3532 & 3536 Oak Apartments 3532 Oak Street 4/1/2026
61 3532 Spring Apartments 3532 Spring Street 3/1/2026
62 3533 Park Apartments 3533 Park Street 12/1/2025
63 3537 Spring Apartments 3537 Spring Street 2/1/2026
64 3548 Paso de Oak Apartments 3548 Oak Street 3/1/2026 65 402 24th Apartments 402 24th Street 12/1/2025
2025-2026 Mandatory Inspections Completed EXHIBIT A
66 404 24th Apartments 404 24th Street 10/1/2025
67 405 7th Apartments 405 7th Street 4/1/2026
68 406 12th Apartments 406 12th Street 12/1/2025
69 408 3rd Apartments 408 3rd Street 2/1/2026
70 410 14th Apartments 410 14th Street 9/1/2025
71 506 30th Apartments 506 30th Street 2/1/2026
72 506 Fein Apartments 506 Fein Avenue 9/1/2025
73 506-512-518 23rd Apartments 506 23rd Street 10/1/2025 74 508 Arleen Apartments 508 Arleen Avenue 2/1/2026
75 509 32nd Apartments 509 32nd Street 1/1/2026
76 512 Fein Apartments 512 Fein Avenue 1/1/2026
77 514 Arleen Apartments 514 Arleen Avenue 2/1/2026
78 515 32nd Apartments 515 32nd Street 1/1/2026
79 515 Arleen Apartments 515 Arleen Avenue 2/1/2026
80 515 Fein Apartments 515 Fein Avenue 8/1/2025
81 517 Olive Apartments 517 Olive Drive 9/1/2025
82 520 32nd Apartments 520 32nd Street 10/1/2025
83 524 Arleen Apartments 524 Arleen Avenue 2/1/2026
84 525 32nd Apartments 525 32nd Street 1/1/2026
85 525 Arleen Apartments 525 Arleen Avenue 2/1/2026
86 545 Fein Apartments 545 Fein Avenue 1/1/2026
87 549 9th Apartments 549 9th Street 2/1/2026
88 600 34th Apartments (3340-42-44-46 Oak & 608-10-12-14) 600 34th Street 2/1/2026 89 639 Park Apartments 639 Park Street 3/1/2026
90 714 Tanner Apartments 714 Tanner Drive 5/1/2026
91 722 Olive Apartments 722 Olive Street 9/1/2025
92 723 23rd Apartments 723 23rd Street 3/1/2026
93 724 23rd Apartments 724 23rd Street 3/1/2026
94 728 Walnut Apartments 728 Walnut Drive 9/1/2025
95 730 Olive Apartments 730 Olive Street 9/1/2025
96 730 Walnut Apartments 730 Walniut Drive 9/1/2025
97 735 28th Apartments 735 28th Street 3/1/2026
98 738 30th Apartments 738 30th Street 10/1/2025
2025-2026 Mandatory Inspections Completed EXHIBIT A
99 806 Park Apartments 806 Park Street 10/1/2025
100 827 20th Apartments 827 20th Street 9/1/2025
101 839 17th Apartments 839 17th Street 3/1/2026
102 845 20th Apartments 845 20th Street 9/1/2025
103 Adelaide Inn 1215 Ysabel Avenue 5/1/2026
104 Alder Creek Apartments 712 Gardenia Circle 10/1/2025 105 Allegretto Vineyard Resort Hotel 2700 Buena Vista Drive 2/1/2026 106 Almond Acres Charter School 1145 Niblick Road 6/1/2026 107 Alturas Apartments 3200 Spring Street 5/1/2026
108 Annette Lodge Care Facility 725 Pine Street 8/1/2025 109 Arrive Paso Apartments 1401 Creston Road 2/1/2026
110 Best Western Black Oak Lodge Inn 1135 24th Street 3/1/2026 111 Best-Way Inn 2701 Spring Street 3/1/2026
112 Blue Oak Apartments (Including 908 Experimental) 710 Experimental Station Road 3/1/2026 113 Budget Inn of Paso Robles 2745 Spring Street 2/1/2026 114 Chet Doddard Senior Apartments 801 28th Street 10/1/2025 115 Cielo House Inn 2749 Spring Street 12/1/2025
116 Courtyard Hotel by Marriott at Paso Robles 120 South Vine Street 2/1/2026 117 Creekside Gardens Senior Living Apartments 401 Oak Hill Road 10/1/2025 118 Creston Garden Apartments 1255 Creston Road 4/1/2026 119 Creston Village Care Facility 1919 Creston Road 1/1/2026 120 Dry Creek Apartments 1227 Corral Creek Avenue 3/1/2026 121 Ebony-1904 Apartments 1904 Ebony Street 3/1/2026
122 Ebony-1906 Apartments 1906 Ebony Street 3/1/2026
123 Ebony-1912 Apartments 1912 Ebony Street 3/1/2026
124 Ebony-1922 Apartments 1922 Ebony Street 3/1/2026
125 ECHO Homeless Services 1134 Black Oak Drive 5/1/2026 126 Economy Inn 2218 Spring Street 10/1/2025
127 EOC - Paso Robles Head Start 304 19th Street 12/1/2025 128 Farmhouse Motel 425 Spring Street 8/1/2025
129 Georgia Brown Early Head Start 3600 Oak Street 12/1/2025 130 Georgia Brown Elementary School 900 Creston Road 1/1/2026 131 Glen Speck Elementary School 401 17th Street 1/1/2026
2025-2026 Mandatory Inspections Completed EXHIBIT A
132 Hacienda Del Norte Apartments 529 10th Street 4/1/2026 133 Hampton Inn & Suites 212 Alexa Court 1/1/2026
134 Hidden Creek Apartments 80 Cary Street 11/1/2025
135 Holiday Inn 2455 Riverside Avenue 3/1/2026
136 Homestead Apartments 920 Oak Street 3/1/2026
137 Hotel Cheval, LLC 1021 Pine Street 5/1/2026
138 Hotel La Bellasera 206 Alexa Court 1/1/2026
139 La Quinta Inn & Suites 2615 Buena Vista Drive 9/1/2025 140 Laguna Terrace Apartments 3408 Spring Street 5/1/2026 141 Learning Tree Preschool 1402 Golden Hill Road 1/1/2026 142 Lewis Flamson Junior High School 2405 Spring Street 1/1/2026 143 Liberty & Independence High Schools 810 - 812 Niblick Road 1/1/2026 144 Los Robles Terrace Apartments 2940 Spring Street 5/1/2026 145 Marie Bauer School 1626 Vine Street 1/1/2026
146 Melody Ranch Motel 939 Spring Street 11/1/2025
147 Montessori Preschool 711 Rolling Hills Road 2/1/2026 148 N4P LLC - 1645 Pine Apartments 1645 Pine Street 5/1/2026 149 North County Christian School 925 Vine Street 12/1/2025 150 Oak Creek Commons Apartments 635 Nicklaus Street 1/1/2026 151 Oak Park Phase I Apartments - 28th-30th, Park-Railroad 901 30th Street 4/1/2026 152 Oak Park Phase II Apartments - 30th-32nd, Park-Railroad 901 30th Street 4/1/2026 153 Oak Park Phase III Apartments 3120 Park Street 4/1/2026 154 Oak Park Phase IV Apartments 802 34th Street 4/1/2026 155 Oxford Suites Hotel 800 4th Street 1/1/2026
156 Park-3406-3412-3418 & 34th-815-825 Apartments 3406 - 3412 - 3418 Park Street 4/1/2026 157 Paso Robles Co-Op Preschool 533 15th Street 2/1/2026 158 Paso Robles Gardens Apartments 540 Sims Avenue 3/1/2026 159 Paso Robles High School 801 Niblick Road 1/1/2026
160 Paso Robles Inn 1103 Spring Street 7/1/2025
161 Paso Robles Public Schools 1900 Golden Hill Road 9/1/2025 162 People's Self Help Apartments 400 Oak Hill Road 10/1/2025 163 Public Safety Center Jail 900 Park Street 10/1/2025 164 Saint Rose Church and School 900 Tucker Avenue 6/1/2026
2025-2026 Mandatory Inspections Completed EXHIBIT A
165 Spanish Oaks Motel 3440 Spring Street 2/1/2026
166 Spring Street Apartments 125 Spring Street 2/1/2026 167 Stables Inn 730 Spring Street 2/1/2026
168 Sunrise Villas Apartments 1600 Fontana Road 7/15/2025 169 The Oaks Care Facility at Paso Robles 526 South River Road 1/1/2026 170 The Oaks Hotel 3000 Riverside Avenue 11/1/2025
171 The Piccolo Hotel 600 12th Street 4/1/2026
172 Trinity Lutheran School 940 Creston Rd 3/9/2026
173 Villa Del Rio Apartments 92 Rio Court 11/1/2025
174 Villa Robles Apartments 611 10th Street 1/1/2026
175 Virginia Peterson Elementary School 2501 Beechwood Drive 1/1/2026 176 Vista Robles Apartments 240 Spring Street 1/1/2026
177 Wine Country Inn 3548 Spring Street 2/1/2026
178 Winifred Pifer Elementary School 1350 Creston Road 1/1/2026
Council Agenda Report
From: Melissa Green, Public Works Management Analyst
Subject: Approval of a Resolution Authorizing the City Manager to Execute a Master Services Agreement with OpenGov for Enterprise Asset Management and Integrated 311 Citizen Request Portal Services
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: July 21, 2026
Facts
1. Beginning with the Fiscal Years 2022-23 and 2023-24 Biennial Budget, implementation of a comprehensive facilities master plan was established as a City Council goal. This goal was further refined in Fiscal Years 2024-25 and 2025-26 to include implementation of an asset management system to support data-driven infrastructure management, maintenance planning, and long-term capital investment.
2. To advance this Council goal, the City procured OpenGov Enterprise Asset Management (EAM) software through SHI International utilizing the Sourcewell cooperative purchasing contract in Fall 2023.
3. The City's existing OpenGov EAM services are provided under an End User License Agreement (EULA) executed through SHI International.
4. The existing EULA includes EAM services for the Maintenance Services Division, including facilities and landscape asset domains, and currently costs approximately $44,100 annually, subject to contractual escalation provisions.
5. Consistent with the Fiscal Years 2024-25 and 2025-26 Biennial Budget and City Council goals, the Public Works Management Analyst position was created to lead implementation of the City's asset management program. Since the position was filled in April 2025, the City has made significant progress implementing OpenGov Enterprise Asset Management and integrating the system into the daily operations of the Maintenance Services Division, including work order management, inspections, asset tracking, and reporting.
6. The City's existing EULA with SHI International expires on October 31, 2026.
7. Public Works staff have identified the Transportation and Walkability asset domains as the next priority areas for implementation within the City's asset management program. These new asset domains will allow the Street Maintenance Division to replace paper and Excel-based work order processes with a centralized, GIS-integrated asset management system that supports maintenance operations, condition assessments, and long-term capital planning.
8. The City currently utilizes a separate 311 Citizen Request Portal that is not integrated with OpenGov EAM. Service requests submitted through the existing platform require manual entry and intersystem transfers, resulting in duplicate effort and administrative inefficiencies.
9. The OpenGov 311 Citizen Request Portal will integrate directly with OpenGov EAM, allowing citizen requests to generate and track work orders within a single platform automatically.
10. Migration from the City's existing 311 platform to OpenGov 311 is expected to reduce annual software costs by approximately $21,000 while providing direct integration with the City’s asset management platform.
11. The City also plans to migrate Fleet asset management activities into OpenGov EAM at no additional software cost, avoiding approximately $18,000 annually in separate fleet management software licensing costs.
12. To support timely implementation of the Transportation and Walkability asset domains and the OpenGov 311 Citizen Request Portal, the City proposes entering into a direct Master Services Agreement with OpenGov. Upon expiration of the existing EULA, the City intends to incorporate the City's existing EAM services into the MSA, resulting in a single agreement for all OpenGov services.
13. Consolidating the City's OpenGov services under a single MSA is expected to simplify contract administration, budgeting, vendor management, software support, and future expansion of the City's asset management program.
14. The total cost of the proposed MSA is $234,529 over the initial term, consisting of $53,136 in onetime implementation services and $181,393 in subscription fees for the Transportation and Walkability asset domains and the OpenGov 311 Citizen Request Portal. Implementation services include system configuration, GIS integration, workflow development, user training, data validation, user acceptance testing, and post-launch support.
15. OpenGov's proposal includes discounted pricing that expires July 31, 2026.
Options
1. Take no action and continue utilizing existing software systems and manual processes for asset management and citizen requests;
2. Authorize the City Manager to execute a Master Services Agreement with OpenGov for Enterprise Asset Management and Integrated 311 Citizen Request Portal services and authorize the City Manager to execute future amendments necessary to incorporate the City's existing OpenGov Enterprise Asset Management services into the MSA upon expiration of the SHI International End User License Agreement, in a form approved by the City Attorney and subject to available budget appropriations.
3. Direct staff to pursue an alternative software solution and conduct additional procurement efforts;
4. Provide alternative direction to staff.
Analysis and Conclusions
Taking no action avoids the costs associated with purchasing and implementing new software and does not require organizational changes or additional staff training. However, it would maintain the City's reliance on fragmented systems and manual processes, limiting its ability to effectively track the condition, maintenance history, and lifecycle costs of street and pedestrian assets. It would also reduce operational efficiency and reporting capabilities while failing to provide residents with an improved digital platform for submitting and tracking service requests.
As such, the proposed expansion of OpenGov EAM (Option 2) to include the Transportation and Walkability asset domains represents the next phase of implementing the City's asset management program and directly advances the City Council's adopted goal. The City has successfully utilized OpenGov EAM since Spring 2025 and has established operational processes within the Maintenance Services Division.
Entering into a direct agreement with OpenGov at this time allows the City to add Transportation and Walkability asset management capabilities and implement an integrated 311 Citizen Request Portal prior to the expiration of the existing SHI International EULA. Following expiration of the EULA on October 31, 2026, staff intends to consolidate all OpenGov services under a single MSA, simplifying administration and creating a unified software platform for asset management and citizen engagement.
Advantages:
Builds upon the City's existing investment in OpenGov EAM rather than introducing a new software platform, reducing the need for duplicate systems, data entry, training, and ongoing administration.
Expands a proven asset management system already utilized by the Maintenance Services Division.
Creates a single, centralized system for managing transportation infrastructure, walkability assets, fleet assets, work orders, inspections, and maintenance history. Supports implementation of the City's broader asset management program through GISintegrated request management, asset inventories, condition assessments, risk analysis, preventative maintenance planning, and long-range capital investment planning. Integrates citizen requests directly into maintenance operations, eliminating duplicate data entry and improving response tracking.
Improves reporting, asset condition monitoring, and lifecycle planning for transportation infrastructure.
Provides residents with a modern and transparent platform to submit and track service requests. Avoids approximately $21,000 annually in costs associated with the City's current 311 platform. Generates estimated annual software savings of approximately $39,000, including fleet asset management software savings, while improving functionality and integration. Supports the City's long-term asset management objectives and data-driven infrastructure investment decisions.
Establishes an MSA that will become the City's primary contractual framework for OpenGov services following expiration of the existing SHI International End User License Agreement. Authorizes the City Manager to execute the future amendment necessary to incorporate the City's existing Enterprise Asset Management services into the MSA, simplifying contract administration, budgeting, invoicing, vendor management, and future administration of the City's OpenGov platform.
Secures discounted pricing offered by OpenGov.
Disadvantages:
Requires one-time implementation services and staff resources for onboarding the 311 Citizen Request Portal and Transportation/Walkability assets.
Creates ongoing annual subscription costs associated with the expanded platform.
Lastly, Council could direct staff to pursue an alternative software solution and conduct additional procurement efforts. This option allows the City to evaluate other software platforms that may offer different features, functionality, or pricing structures. However, pursuing alternative solutions would delay implementation of critical asset management and citizen engagement tools, require additional staff time and procurement efforts to complete a new evaluation process, and could result in the loss of the current discounted pricing opportunity.
Fiscal Impact
The proposed MSA represents an expansion of the City's existing OpenGov EAM platform rather than the acquisition of a new software system. The City currently maintains an EAM subscription with OpenGov for the Maintenance Services Division at an annual cost of approximately $44,100, subject to a 5% annual escalation.
The proposed MSA expands the City's use of OpenGov EAM to include Transportation and Walkability assets and adds the OpenGov 311 Citizen Request Portal. The cost of the expanded services is $234,529 over the initial term, including $53,136 in one-time implementation services and $181,393 in additional subscription costs.
Following implementation, the City's total annual OpenGov software subscription costs are expected to consist of the existing Enterprise Asset Management subscription plus the expanded Transportation, Walkability, and 311 services.
The City anticipates offsetting a portion of these costs through software consolidation. Replacement of the existing 311 platform is expected to reduce annual software costs by approximately $21,000, and migration of Fleet asset management into OpenGov EAM is expected to avoid approximately $18,000 annually in separate software licensing costs, for a total estimated annual savings of approximately $39,000.
Funding for the initial implementation, FY 2026-27 subscription fees, and FY 2027-28 subscription fees is available within the adopted budget. Future annual subscription fees will be incorporated into future operating budgets and considered during the biennial budget process.
Annual Cost Component Approximate Annual Cost
Existing OpenGov EAM Subscription $44,100
Expanded EAM/311 Subscription (First Full Year) $52,275 Gross Annual OpenGov Cost $96,375
Estimated 311 Software Savings ($21,000)
Estimated Fleet Software Savings ($18,000)
Estimated Net Annual Cost $57,375
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation (Option 2)
Approve Resolution 26-XXX, authorizing the City Manager to execute a Master Service Agreement with OpenGov for Enterprise Asset Management and Integrated 311 Citizen Request Portal services, and authorize the City Manager to execute future amendments necessary to incorporate the City's existing OpenGov Enterprise Asset Management services into the Master Services Agreement upon expiration of the SHI International End User License Agreement, in a form approved by the City Attorney and subject to available budget appropriations.
Attachments
1. Resolution 26-XXX
a. Exhibit A – Master Services Agreement
Attachment 1
RESOLUTION 26-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES
AUTHORIZING THE CITY MANAGER TO EXECUTE A MASTER SERVICES AGREEMENT WITH OPENGOV FOR ENTERPRISE ASSET MANAGEMENT AND INTEGRATED 311 CITIZEN REQUEST PORTAL SERVICES WHEREAS, the City Council established implementation of a comprehensive asset management program as a Council goal to support data-driven infrastructure management, maintenance planning, and long-term capital investment; and
WHEREAS, the City currently utilizes OpenGov Enterprise Asset Management under an End User License Agreement with SHI International for the Maintenance Services Division; and WHEREAS, the City desires to expand OpenGov Enterprise Asset Management to include the Transportation and Walkability asset domains and implement the OpenGov 311 Citizen Request Portal to improve operational efficiency, enhance citizen service, and further the City's asset management program; and
WHEREAS, the proposed Master Services Agreement establishes a direct contractual relationship with OpenGov for these expanded services and will serve as the framework for consolidating the City's existing OpenGov Enterprise Asset Management services upon expiration of the current End User License Agreement; and
WHEREAS, the proposed Master Services Agreement includes one-time implementation services, software subscriptions, training, and support for the period of August 1, 2026, through November 30, 2029, for a total amount of $234,528.90.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. All of the above recitals are true and correct and incorporated herein by reference.
Section 2. The City Council authorizes the City Manager to execute a Master Services Agreement with OpenGov for Enterprise Asset Management and Integrated 311 Citizen Request Portal services, in a form approved by the City Attorney.
Section 3. The City Council further authorizes the City Manager to execute future amendments necessary to incorporate the City's existing OpenGov Enterprise Asset Management services into the Master Services Agreement upon expiration of the SHI International End User License Agreement, in a form approved by the City Attorney and subject to available budget appropriations.
APPROVED this 21st day of July, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Attachment 1
John R. Hamon, Jr., Mayor
ATTEST:
Melissa Martin, City Clerk
Exhibit A – Master Services Agreement
Exhibit A
Exhibit A
Exhibit A
Exhibit A
Exhibit A
Exhibit A
Exhibit A
Exhibit A
Exhibit A
Exhibit A
OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107
United States
Order Form Number: Q-12654 Prepared By: Andrew Wooters
Created On: 07/06/2026 Email: [email protected]
Order Form Expiration: 07/31/2026 Contract Term: 40 Months Subscription Start Date: 08/01/2026
Subscription End Date: 11/30/2029
Customer Information:
Customer: City of Paso Robles, CA Contact Name: Melissa Green Bill To/Ship To: Paso Robles Redevelopment
Agny 1000 Spring Street
Email: [email protected]
Paso Robles, California Phone: 805-400-4077
93446
United States
Order Details:
Billing Frequency: Prepaid
Payment Terms: Net 30 Days
SOFTWARE SERVICES:
Product Name Start Date End Date Annual Fee
Advanced Integration 08/01/2026 11/30/2026 $698.64
OpenGov 311 08/01/2026 11/30/2026 $6,947.63
Transportation Domain 08/01/2026 11/30/2026 $5,578.43
Walkability Domain 08/01/2026 11/30/2026 $3,370.61
Advanced Integration 12/01/2026 11/30/2027 $2,200.72
OpenGov 311 12/01/2026 11/30/2027 $21,885.03
Transportation Domain 12/01/2026 11/30/2027 $17,572.05
Walkability Domain 12/01/2026 11/30/2027 $10,617.42
Exhibit A
Advanced Integration 12/01/2027 11/30/2028 $2,310.75
OpenGov 311 12/01/2027 11/30/2028 $22,979.28
Transportation Domain 12/01/2027 11/30/2028 $18,450.65
Walkability Domain 12/01/2027 11/30/2028 $11,148.29
Advanced Integration 12/01/2028 11/30/2029 $2,426.29
OpenGov 311 12/01/2028 11/30/2029 $24,128.24
Transportation Domain 12/01/2028 11/30/2029 $19,373.18
Walkability Domain 12/01/2028 11/30/2029 $11,705.70
PROFESSIONAL SERVICES:
Product Name Start Date Description Fee
Professional Services
Deployment - Prepaid 08/01/2026 Custom Deployment from OpenGov Professional Services team. Scope-dependent. $53,136.00 Professional Services Total: $53,136.00
Travel and Expense (Billed as incurred and not to exceed): $2,400.00 Customer Billing/Service Periods:
Period: Total:
08/01/2026 $69,731.31
12/01/2026 $52,275.22
12/01/2027 $54,888.97
12/01/2028 $57,633.41
Order Form Legal Terms:
This Order Form incorporates the OpenGov Master Services Agreement ("MSA") attached here or available at https://opengov.com/terms-of-service/master-services-agreement/. The "Agreement" between OpenGov and the entity identified above ("Customer") consists of the Order Form, MSA, and, if Professional Services are purchased, the Statement of Work. Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice. By signing this Agreement, Customer acknowledges that it has been reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreement to the exclusion of all other terms.
Exhibit A
Council Agenda Report
From: Ditas Esperanza, Public Works Chief Engineer
Subject: Approval of a Property Exchange Agreement with the 16th Agricultural District and the Right of Way Contract with Black Oak LLC for the Acquisition of Land for the Construction the 24th Street Bridge Project Over the Union Pacific Railroad and direct the C CEQA Determination: In 2021 the City adopted a Mitigated Negative Declaration for the 24th Street Bridge Replacement Project. This action is consistent with that MND and no additional environmental review is necessary.
NEPA Determination: Caltrans has determined that this project has no significant impacts on the environment as defined by NEPA, and that there are no unusual circumstances as described in 23 CFR 771.117(b). As such, the project is categorically excluded from the requirements to prepare an EA or EIS under NEPA and is included under the following: 23 USC 326: Caltrans has been assigned and hereby certifies that it has carried out the responsibility to make this determination pursuant to 23 USC 326 and the Memorandum of Understanding dated April 18, 2019, executed between FHWA and Caltrans. Caltrans has determined that the project is Categorical Exclusion under 23 CFR 771.117(c): activity (c)(28).
Date: July 21, 2026
Facts
1. In 1959, the 24th Street Bridge over the Union Pacific Railroad (UPPR) track was constructed with two lanes of traffic (one for each direction), and a narrow sidewalk on the south side, with no bike lanes.
2. In November 2015, Caltrans awarded the City a Federal Highway Bridge Program (HBP) grant for designing an upgraded and expanded bridge to improve safety and throughput.
3. In April 2021, Caltrans allocated a grant for the right-of-way acquisition phase for the bridge project, which included the costs associated with negotiating the purchase of property and an access easement from Black Oaks Inc., and a land swap between the City and the 16th District Agriculture Association, also known as the Mid-State Fair.
4. After many months of negotiations, Black Oaks Inc. has signed a right-of-way contract, and a property exchange agreement with the State of California on behalf of the 16th Agricultural District has been fully executed.
Options
1. Take no action;
2. Approve the Property Exchange Agreement with the 16th Agricultural District and the Right of Way Contract with Black Oak LLC for the acquisition of land for the Construction the 24th Street Bridge Project over the Union Pacific Railroad and direct the City Manager to take all actions necessary to effectuate these transactions; or
3. Provide an alternative direction to staff.
Analysis and Conclusions
The 24th Street Bridge project has progressed through multiple phases since its original construction in 1959, when the bridge was built with two vehicular lanes and a narrow sidewalk on the south side, without dedicated bicycle facilities. Recognizing the need to modernize and expand the structure to meet current transportation demands, the City secured a federal grant in 2015 to fund preliminary engineering efforts.
Environmental clearance for the project was subsequently obtained in 2021, and the Federal Highway Administration (FHWA) has since authorized initiation of the Right-of-Way phase, which is currently underway.
The FHWA has recently notified the City of its intent to provide funding for the construction phase of the project. Securing this funding is dependent on the City’s timely completion of key pre-construction requirements, including acquisition of necessary right-of-way and execution of required agreements and authorizations. Advancement of these efforts is critical to maintaining project eligibility and ensuring that this important transportation improvement can proceed to construction as planned. Upon completion of the right-of-way phase and full project funding authorization, construction is anticipated to take approximately two to three years, with at least one lane of the bridge remaining open at all times to maintain traffic circulation.
Fiscal Impact
The City prepared an appraisal report to determine the value of the property needed from Black Oaks Inc., and Black Oaks Inc. also prepared their own appraisal. Through collaboration, the City and Black Oaks Inc. agreed to a purchase price of $385,000.
There is no money exchanged for the land swap between the City and the 16th District Agricultural Association. The City does need to reimburse the 16th District staff up to $23,000 for their time in reviewing the property exchange agreement.
The Federal Highway Administration (FHWA) Grant will reimburse the City approximately 88% of the expected costs. These project costs are included in the City’s adopted Capital Improvement Budget, and no other action is required.
CEQA
In 2021 the City adopted a Mitigated Negative Declaration for the 24th Street Bridge Replacement Project.
This action is in furtherance of that previously reviewed project and there have been no changes in circumstances that would warrant additional
NEPA
Caltrans has determined that this project has no significant impacts on the environment as defined by NEPA, and that there are no unusual circumstances as described in 23 CFR 771.117(b). As such, the project is categorically excluded from the requirements to prepare an EA or EIS under NEPA and is included under the following: 23 USC 326: Caltrans has been assigned, and hereby certifies that it has carried out the responsibility to make this determination pursuant to 23 USC 326 and the Memorandum of Understanding dated April 18, 2019, executed between FHWA and Caltrans. Caltrans has determined that the project is Categorical Exclusion under 23 CFR 771.117(c): activity (c)(28).
Recommendation (Option 2)
Approve Resolution 26-XXX, approving the property exchange agreement with the 16th Agricultural District and the Right of Way Contract with Black oaks, LLC for the acquisition of land for the construction of the 24th street bridge property and directing the city manager to take all necessary actions to effectuate these transactions.
Attachments
1. Resolution 26-XXX – Approve the Property Exchange Agreement with the 16th Agricultural District and the Right of Way Contract with Black Oak LLC
2. Black Oaks Inc. right-of-way contract
3. Property Exchange Agreement
Attachment 1
RESOLUTION 26-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES APPROVING THE PROPERTY EXCHANGE AGREEMENT WITH THE 16TH AGRICULTURAL DISTRICT AND
THE RIGHT OF WAY CONTRACT WITH BLACK OAKS LLC FOR THE ACQUISITION OF LAND FOR THE CONSTRUCTION OF THE 24TH STREET BRIDGE PROPERTY AND DIRECTING THE CITY MANAGER TO TAKE ALL NECESSARY ACTIONS TO EFFECTUATE THESE TRANSACTIONS.
WHEREAS, the 24th Street Bridge over the Union Pacific Railroad (UPPR) track was constructed in 1959, with two lanes of traffic (one for each direction), and a narrow sidewalk on the south side, with no bike lanes; and
WHEREAS, in November 2015, Caltrans awarded the City a Federal Highway Bridge Program (HBP) grant for designing an upgraded and expanded bridge and to improve safety and throughput; and WHEREAS, in April 2021, Caltrans allocated a grant for the right-of-way acquisition phase for the bridge project, which included the costs associated with negotiating the purchase of property and an access easement from Black Oaks Inc., and a land swap between the City and the 16th District Agriculture Association, also known as the Mid-State Fair; and
WHEREAS, after many months of negotiations, Black Oaks Inc. has signed a right-of-way contract, and the 16th Agricultural District through the State of California has executed a property exchange agreement With the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. All of the above recitals are true and correct and incorporated herein by reference.
Section 2. The 24th Street Bridge has been an ongoing project since Caltrans awarded the City a grant for the design and eventual expansion and rehabilitation of the bridge.
Section 3. The City Council hereby approves the Property Exchange Agreement with 16th Agricultural District, acting through the State of California, for the exchange of property to all the bridge project to proceed. Additionally, the City Council approves the Right of Way Contract between the City and Black Oak, LLC for the acquisition of certain right of way necessary for the construction of the bridge project. The City Manager is hereby directed to take all actions necessary to effectuate these transactions.
Section 4. CEQA Determination: In 2021 the City adopted a Mitigated Negative Declaration for the 24th Street Bridge Replacement Project. The Council hereby finds that this action is in furtherance of the 24th Street Bridge Project, there have been no changed circumstances and, as a result, no future environmental review is required.
NEPA Determination: Caltrans has determined that this project has no significant impacts on the environment as defined by NEPA, and that there are no unusual circumstances as described in 23 CFR 771.117(b). As such, the project is categorically excluded from the requirements to prepare an EA or EIS under NEPA and is included under the following: 23 USC 326: Caltrans has been assigned, and hereby certifies that it has carried out the responsibility to make this determination pursuant to 23 USC 326 and the Memorandum of Understanding dated April 18, 2019, executed
Attachment 1
between FHWA and Caltrans. Caltrans has determined that the project is Categorical Exclusion under 23 CFR 771.117(c): activity (c)(28).
APPROVED this 21st day of July, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
John R. Hamon Jr., Mayor
ATTEST:
Melissa Martin, City Clerk
District Countv Fed. Ref. Name APN
05 San BHLS-5084(017) Black Oaks, Inc. 008-171-016
Luis
Obispo
Property Owner Name:
Black Oaks, Inc., a California c01poration
Grantor
RIGHT-OF-WAY CONTRACT
Black Oaks, Inc., a California corporation (hereinafter, "Grantor"), owns the real property located at 2340 Park Street Paso Robles, CA 93446 in the County of San Luis Obispo Assessor Parcel Number 008-171-016 (the "Prope1ty"). A portion of the Prope1ty and easements in a po1tion of the Prope1ty are needed for constmction of the 24th Street Bridge Replacement Project a public project to replace the existing bridge over the Union Pacific Railroad to improve travel safety along 24th Street and allow proper clearance for the Union Pacific Raih'oad tracks under the bridge (the "Project"). A Grant Deed (Exhibit "l ") and an Access Easement Deed (Exhibit "2 ") to the City of El Paso De Robles, covering the prope1ty interests as described and depicted in Exhibits "A" and "B" attached to Exhibit "l" and Exhibits "A" and "B" attached to Exhibit "2" (collectively, the "Prope1ty Interests") have been executed and delivered to, Alex Flores, Right-of-Way Agent for the City of El Paso De Robles.
In consideration of which, and the other considerations hereinafter set forth, it is mutually agreed as follows:
1. (A) The pa1ties have herein set fo1th the whole of their agreement ("Agreement"). The perfo1mance of this Agreement constitutes the entire consideration and shall relieve the City of El Paso De Robles of all fmther obligations or claims on this account, or on account of the location, grade or constrnction of the proposed public improvement.
(B) The City of El Paso De Robles requires said Prope1ty Interests described in Exhibit "l" and Exhibit "2" for the Project, a public use for which the City of El Paso De Robles has the authority to exercise the power of eminent domain. This Right-of-Way Contract is executed under the threat of eminent domain. (C) Both Grantor and the City of El Paso De Robles recognize the expense, time, effo1t, and 1isk to both paities in dete1mining the compensation for the Prope1ty Interests by eminent domain litigation. The compensation set forth herein for the Prope1ty Interests is in compromise and settlement, in lieu of such litigation. (D) It is agreed that the City of El Paso De Robles may open an escrow in accordance with this Agreement with First Ame1ican Title Company ("Escrow Agent"), Escrow No. to be dete1mined. This Agreement constitutes the joint escrow instrnctions of the City of El Paso De Robles and Grantor, and Escrow Agent to whom these instrnctions are delivered is hereby empowered to act under this Agreement. The paities hereto agree to perfo1m all acts reasonably necessa1y to close this escrow within sixty ( 60) days following the opening of escrow.
2. (A) The City of El Paso De Robles shall pay the undersigned Grantor the sum of THREE HUNDRED EIGHTYFIVE THOUSAND DOLLARS and NO CENTS ($385,000.00) for the Prope1ty Interests conveyed by Exhibit "l" and Exhibit "2" when title to said Prope1ty Interests vests in the City of El Paso De Robles free and cleai· of all
82477.01020\45059256.2
82477.01020\45059256.2
City of El Paso De Robles
RIGHT OF WAY CONTRACT
liens, deeds of trusts, encumbrances, assessments, easements and leases (recorded and/or unrecorded), and taxes, except:
i. Taxes for the tax year in which this escrow closes shall be cleared and paid in the manner required by Section 5086 of the Revenue and Taxation Code, if unpaid at the close of escrow. ii. Covenants, conditions, restrictions and reservations of record as contained in the title report (First American Title Company order number 4001-5376343). iii. Easements or rights-of-way over said land for public or quasi-public utility or public street purposes, if any.
(B) The City of El Paso De Robles shall pay all escrow and recording fees incurred in this transaction, and if title insurance is desired by the City of El Paso De Robles the premium charged therefore. Due to the City of El Paso De Robles' status as a public agency, no recording fees will be payable (pursuant to Government Code Section 27383) and no documentary tax will be payable (pursuant to Revenue & Taxation Code Section 11922). This transaction may be handled through an external escrow with First American Title Company, Escrow No. to be determined.
(C) The City of El Paso De Robles shall have the authority to deduct and pay from the amount shown on Clause 2(A) above, any amount necessary to satisfy any bond demands and delinquent taxes due in any year except the year in which this escrow closes, together with penalties and interest thereon, and/or delinquent and unpaid non-delinquent assessments which have become a lien at the close of escrow. (D) The parties recognize that Seller may desire to effect a tax deferred exchange pursuant to Internal Revenue Code Section 1031. Buyer shall reasonably cooperate with Seller to permit Seller, if Seller so chooses, to complete a tax deferred exchange pursuant to Internal Revenue Code Section 1031 provided that Buyer incurs no additional delay or expense.
3. FULL AND COMPLETE SETTLEMENT. Grantor hereby acknowledges that it is the sole and lawful owner of the Property and the compensation paid to Grantor through this Agreement constitutes the full and complete settlement of any and all claims against the City of El Paso De Robles and the State of California, Department of Transportation (hereinafter "Releasees") by reason of the Project and/or acquisition of the Property Interests, including, but not limited to, any and all rights or claims that Grantor had, currently has, or may in the future have under Article 1, Section 19 of the California Constitution, the Eminent Domain Law, or any other law or regulation, except as provided herein. Grantor, on behalf of itself and its successors and assigns, further knowingly and voluntarily waives and expressly releases and discharges Releasees and any and all of Releasees' employees, agents, officers, servants, representatives, contractors, attorneys, partner agencies and assigns, from liability in regard to any claims for the following: pre-condemnation damages, inverse condemnation, lost business goodwill, lost profits, lost rents, severance damages, mitigation damages, curative costs, landscaping, compensation for the construction and use of the Project in the manner proposed, damage to or loss of improvements pertaining to the realty, machinery, fixtures, inventory, equipment and/or personal property, interest, any right to repurchase, leaseback, or receive any financial gain from, the sale of any portion of the Property Interests, any right to challenge the adoption of a resolution of necessity, any right to receive any notices pursuant to Code of Civil Procedure section 1245.235, any right to enforce any obligation pursuant to the Eminent Domain Law, any other rights conferred upon Grantor pursuant to the Eminent Domain Law, and claims for litigation expenses, attorney's fees, statutory interest and/or costs. Grantor further consents to the dismissal of any Eminent Domain proceeding that is filed pertaining to the Property Interests and further waives all attorney's fees, costs, claims to money on deposit, disbursements and expenses in connection with the dismissal of said proceeding.
4. The parties intend that this Agreement will result in a full, complete and final resolution and settlement of any and all claims, causes of action or disputes which exist, or may exist, between them as to the acquisition, possession and/or use of the Property Interests, except as expressly provided herein. It is therefore understood that the waiver, Attachment 2