Pico Rivera City Council
March 8, 2022

evaluation of the Pavement Condition Index (PCI) of the network. On August 24, 2021, the City Council adopted final report for the PMS and Budget Scenario Four, to achieve a Citywide PCI of 67 and maintain a backlog of 23%. For Budget Scenario Four, an annual budget of approximately $12 million-per-year over five (5) years would result in eliminating any increase in the amount of streets needing complete reconstruction (backlog), as assessed annually.

On January 25, 2022, the City Council awarded construction of the Resurfacing – Cape Seal Project (CIP 50047) and Resurfacing – Overlay and Reconstruction Project (50048), consisting of streets listed for Year-One of the Citywide Pavement Rehabilitation Program as recommended in the PMS.

To determine the recommended Year-Two Citywide Pavement Rehabilitation Program Priority Lists, staff utilized data from the PMS Budget Scenario Four, prioritized by street PCI. The lists exclude locations where future utility improvements are needed, as identified in the water, sewer and storm drain master plans. This analysis prevents potential conflicts between the selected streets and future underground infrastructure projects, avoiding any need to cut newly resurfaced city streets. In summary, Year-Two will include approximately 18.9 centerline-miles (54.7 lane-miles) of street rehabilitation and slurry seal. Together with our Year-One Program, which has been awarded and will start construction in the spring of 2022, this is a total of 36.4 centerline-miles (101.8 lanemiles) of streets being treated in the first two years of the City’s five-year program.

Year 2 - Citywide Pavement Rehabilitation Program Plan Budget Summary:

The following is a summary of the budget targets for design, in alignment with the Budget Scenario Four:

Project Title Design Services
(6% Const.) Construction Contingency (10% Const.)
Construction
Services PMS Budget
Scenario Four
Totals (4% Const.)
Year 2: Slurry and Cape Seal
Project $110,500 $1,838,000 $184,000 $73,500 $2,206,000 Year 2: Overlay & Reconstruction
Project $489,500 $8,162,000 $816,000 $326,500 $9,794,000 TOTALS: $600,000 $10,000,000 $1,000,000 $400,000 $12,000,000 Construction costs above include pavement treatment and also ancillary ADA ramp improvements, repair of curb and gutter, and street signage as necessary.

Conclusion:

Staff recommends the approval of the Year-Two Citywide Pavement Rehabilitation Program Priority Lists of Streets for Surry/Cape Seal and Overlay/Reconstruction, which CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022

PAVEMENT REHABILITATION PROGRAM YEAR-TWO PRIORITY LIST OF STREETS FOR THE RESURFACING – SLURRY AND CAPE SEAL PROJECT, CIP NO. 50067 AND RESURFACING – OVERLAY AND RECONSTRUCTION PROJECT, CIP NO. 50066

is in alignment with PMS Scenario 4 “Maintain Backlog”. Staff also recommends authorization to proceed with preparation of plans and specifications, exercising due diligence in the prevention of further increases to the deferred maintenance backlog.

Steve Carmona
SC:TR:GE:ll
Enclosures: 1) PMS Year-Two Rehabilitation Selection – Slurry and Cape Seal 2) PMS Year-Two Rehabilitation Selection – Overlay and Reconstruction 3) PMS Year-Two Map of Streets
4) PMS Year-One Map of Streets
No. Street Name Begin Location End Location Street ID Section ID Length (ft) Width (ft) Area (sf) Surface Type Current PCI Cost Probable Treatment 1 ACACIA AVE TILMONT AVE BEVERLY BLVD 3 83 204 37 7,548 AC 79 $3,774 SLURRY SEAL2 ACACIA AVE TILMONT AVE BEVERLY BLVD 3 83 204 37 7,548 AC 79 $4,004 SLURRY SEAL3 ACACIA AVE IBSEN ST TILMONT AVE 3 681 548 40 21,920 AC 84 $11,289 SLURRY SEAL 4 ALLEY E/O PARAMOUNT BLVD NE END MAXINE ST 9002 5 132 22 2,904 AC 74 $1,452 SLURRY SEAL 5 ALLEY E/O DURFEE AVE NORTH END BARTOLO AVE 9000 3 122 22 2,684 AC 80 $1,342 SLURRY SEAL 6 ALLEY N/O WASHINGTON BLVD PHAETON AVE BOLLENBACHER DR 9012 1 281 24 6,744 AC 77 $3,372 SLURRY SEAL 7 BANTA RD LINDSEY AVE DURFEE AVE 16 676 592 35 20,720 AC 81 $10,360 SLURRY SEAL 8 BANTA RD LINDSEY AVE DURFEE AVE 16 676 592 35 20,720 AC 81 $11,321 SLURRY SEAL 9 BEQUETTE AVE DANBRIDGE ST BURMA RD 20 775 1,003 35 35,105 AC 76 $17,553 SLURRY SEAL 10 BEQUETTE AVE DANBRIDGE ST BURMA RD 20 775 1,003 35 35,105 AC 76 $18,622 SLURRY SEAL 11 BEVERLY BLVD PARAMOUNT BLVD PINE ST 23 990 785 33 25,905 AC 73 $12,953 SLURRY SEAL 12 BEVERLY BLVD PINE ST WEST END 23 993 862 33 28,446 AC 77 $14,223 SLURRY SEAL 13 BEVERLY BLVD ABBEYWOOD AVE DS@1135W ABBEYWOOD AVE 23 1030 1,135 48 54,480 AC 82 $27,240 SLURRY SEAL 14 BOLLENBACHER DR CARRON DR WASHINGTON BLVD 31 335 898 35 31,430 AC 77 $15,715 SLURRY SEAL 15 BOLLENBACHER DR CARRON DR WASHINGTON BLVD 31 335 898 35 31,430 AC 77 $16,673 SLURRY SEAL16 BOLLENBACHER DR UNSER ST CARRON DR 31 747 683 36 24,588 AC 80 $12,294 SLURRY SEAL 17 BOLLENBACHER DR UNSER ST CARRON DR 31 747 683 36 24,588 AC 80 $13,434 SLURRY SEAL 18 CARRON DR PHAETON AVE BOLLENBACHER DR 49 320 308 36 11,088 AC 74 $5,544 SLURRY SEAL 19 CARRON DR PHAETON AVE BOLLENBACHER DR 49 320 308 36 11,088 AC 74 $5,882 SLURRY SEAL20 CARRON DR PHAETON AVE BOLLENBACHER DR 49 320 308 36 11,088 AC 74 $6,240 SLURRY SEAL21 CARRON DR BOLLENBACHER DR KELTONVIEW DR 49 325 250 36 9,000 AC 80 $4,500 SLURRY SEAL 22 CARRON DR BOLLENBACHER DR KELTONVIEW DR 49 325 250 36 9,000 AC 80 $4,918 SLURRY SEAL23 CARRON DR KELTONVIEW DR CROSSWAY DR 49 327 252 36 9,072 AC 81 $4,536 SLURRY SEAL 24 CARRON DR KELTONVIEW DR CROSSWAY DR 49 327 252 36 9,072 AC 81 $4,957 SLURRY SEAL 25 CORD AVE NE END UNDERWOOD ST 68 246 533 29 15,457 AC 80 $7,729 SLURRY SEAL 26 CORD AVE NE END UNDERWOOD ST 68 246 533 29 15,457 AC 80 $8,446 SLURRY SEAL27 CORD AVE BALFOUR ST MARJORIE ST 68 355 674 36 24,264 AC 80 $12,132 SLURRY SEAL 28 CORD AVE BALFOUR ST MARJORIE ST 68 355 674 36 24,264 AC 80 $13,257 SLURRY SEAL 29 CORD AVE CLAYMORE ST TELEGRAPH RD 68 610 386 35 13,510 AC 83 $6,755 SLURRY SEAL 30 CORD AVE CLAYMORE ST TELEGRAPH RD 68 610 386 35 13,510 AC 83 $7,603 SLURRY SEAL 31 CORD AVE TERRADELL ST SUNGLOW ST 9028 1 267 35 9,345 AC 76 $4,673 SLURRY SEAL 32 CORD AVE TERRADELL ST SUNGLOW ST 9028 1 267 35 9,345 AC 76 $4,958 SLURRY SEAL 33 CREELAND ST ACACIA AVE ROSEMEAD BLVD 71 168 589 30 17,670 AC 82 $8,835 SLURRY SEAL 34 CREELAND ST ACACIA AVE ROSEMEAD BLVD 71 168 589 30 17,670 AC 82 $9,944 SLURRY SEAL35 DOWLING AVE NE END REICHLING LN 83 267 351 30 10,530 AC 76 $5,265 SLURRY SEAL 36 DOWLING AVE NE END REICHLING LN 83 267 351 30 10,530 AC 76 $5,586 SLURRY SEAL 37 EDNA ST IVY ST MYRTLE ST 87 99 276 27 7,452 AC 75 $3,726 SLURRY SEAL38 EDNA ST IVY ST MYRTLE ST 87 99 276 27 7,452 AC 75 $3,953 SLURRY SEAL39 FAIRWAY DR NE END CYPRESS POINT DR 93 43 2,151 28 60,228 AC 82 $30,114 SLURRY SEAL 40 FAIRWAY DR NE END CYPRESS POINT DR 93 43 2,151 28 60,228 AC 82 $33,894 SLURRY SEAL41 FOXBURY WAY LOCH ALENE AVE SE END 100 412 201 33 6,558 AC 75 $3,280 SLURRY SEAL 42 FOXBURY WAY LOCH ALENE AVE SE END 100 412 201 33 6,558 AC 75 $3,479 SLURRY SEAL

PMS YEAR-TWO REHABILITATION PROJECT SELECTION - SLURRY AND CAPE SEAL CIP PROJECT ENCLOSURE 1
43 GUILD DR MANZANAR AVE CARRON DR 112 334 549 29 15,921 AC 77 $7,961 SLURRY SEAL 44 GUILD DR MANZANAR AVE CARRON DR 112 334 549 29 15,921 AC 77 $8,446 SLURRY SEAL45 LINDSEY AVE BRADHURST ST MINES AVE 142 288 338 34 11,492 AC 81 $5,746 SLURRY SEAL46 LINDSEY AVE BRADHURST ST MINES AVE 142 288 338 34 11,492 AC 81 $6,279 SLURRY SEAL47 LOCH LOMOND DR NW END CITRONELL AVE 145 249 151 33 5,012 AC 79 $2,507 SLURRY SEAL48 LOCH LOMOND DR NW END CITRONELL AVE 145 249 151 33 5,012 AC 79 $2,659 SLURRY SEAL49 MANZANAR AVE MARIS AVE DUNLAP CROSSING RD 152 258 273 35 9,555 AC 82 $4,778 SLURRY SEAL 50 MANZANAR AVE MARIS AVE DUNLAP CROSSING RD 152 258 273 35 9,555 AC 82 $5,378 SLURRY SEAL51 OAK ST CULP DR BEVERLY RD 169 79 489 33 16,137 AC 84 $8,311 SLURRY SEAL52 OLYMPIC BLVD ROSEMEAD BLVD WALNUT AVE 170 158 357 37 13,209 AC 81 $6,605 SLURRY SEAL53 OLYMPIC BLVD WALNUT AVE OLYMPIC WAY 170 161 243 38 9,234 AC 83 $4,617 SLURRY SEAL54 OLYMPIC BLVD WALNUT AVE OLYMPIC WAY 170 161 243 38 9,234 AC 83 $5,197 SLURRY SEAL55 PICO VISTA RD RIESHEL ST HANEY ST 182 930 265 34 9,010 AC 79 $4,505 SLURRY SEAL56 PICO VISTA RD RIESHEL ST HANEY ST 182 930 265 34 9,010 AC 79 $4,780 SLURRY SEAL57 PICO VISTA RD HANEY ST HOMEBROOK ST 182 931 263 33 8,679 AC 77 $4,340 SLURRY SEAL 58 PICO VISTA RD HANEY ST HOMEBROOK ST 182 931 263 33 8,679 AC 77 $4,604 SLURRY SEAL59 ROSEMEAD BLVD HIGHTREE ST NORTH END 203 11201 65 25 1,625 AC 78 $813 SLURRY SEAL60 ROSEMEAD BLVD HIGHTREE ST NORTH END 203 11201 65 25 1,625 AC 78 $862 SLURRY SEAL61 WEST BLVD TOBIAS AVE SE END 252 216 196 27 5,292 AC 83 $2,646 SLURRY SEAL62 WEST BLVD TOBIAS AVE SE END 252 216 196 27 5,292 AC 83 $2,979 SLURRY SEAL63 ALLEY E/O PHAETON AVE CARRON DR ALLEY N/O WASHINGTON BLVD 9004 2 633 18 11,394 AC 77 $13,382 Cape Seal 64 ALLEY E/O ROSEMEAD BLVD ALLEY E/O ROSEMEAD BLVD LEXINGTON GALLATIN R 9005 5 151 18 2,718 AC 79 $3,193 Cape Seal 65 CRIDER AVE MAXINE ST TELEGRAPH RD 72 487 726 29 21,054 AC 83 $25,469 Cape Seal 66 DICKY ST CORD AVE RIMBANK AVE 81 868 1,180 36 42,480 AC 78 $49,891 Cape Seal 67 EGLISE AVE ABBOTSFORD RD FOXBURY WAY 88 424 274 35 9,590 AC 82 $11,601 Cape Seal 68 FOXBURY WAY PASSONS BLVD EGLISE AVE 100 425 289 35 10,115 AC 76 $11,880 Cape Seal 69 LINDELL AVE DANBRIDGE ST FOXBURY WAY 141 395 436 35 15,260 AC 79 $17,923 Cape Seal 70 LOCHINVAR ST HASTY AVE PICO VISTA RD 146 419 1,156 35 40,460 AC 77 $47,519 Cape Seal 71 MAXINE ST ORANGE AVE COOPERGROVE AVE 157 568 602 35 21,070 AC 79 $24,746 Cape Seal 72 MILLUX AVE CARRON DR WAMPLER ST 161 379 295 35 10,325 AC 82 $12,490 Cape Seal 73 MILLUX AVE GOODBEE ST WASHINGTON BLVD 161 773 605 35 21,175 AC 75 $24,869 Cape Seal 74 MILLUX AVE WHITTIER BLVD UNDERWOOD ST 161 944 821 37 30,377 AC 76 $35,677 Cape Seal 75 MYRON ST PASSONS BLVD SIDEVIEW DR 163 529 1,208 35 42,280 AC 81 $51,146 Cape Seal 76 MYRON ST SIDEVIEW DR AERO DR 163 534 1,058 35 37,030 AC 80 $44,795 Cape Seal 77 NAN ST HASTY AVE PICO VISTA RD 165 426 1,153 35 40,355 AC 80 $48,817 Cape Seal 78 PARAMOUNT BLVD MARIS AVE SILVERETTE DR 174 996 958 57 54,606 AC 76 $64,132 Cape Seal 79 PARAMOUNT BLVD SILVERETTE DR GLENDOLA DR 174 1003 861 61 52,521 AC 76 $61,683 Cape Seal 80 PARAMOUNT BLVD GLENDOLA DR DS@1151W GLENDOLA DR 174 1004 1,151 69 79,419 AC 78 $93,274 Cape Seal 81 REICHLING LN LINDSEY AVE PASSONS BLVD 191 870 1,265 33 41,745 AC 78 $49,028 Cape Seal 82 ROSEHEDGE DR PARAMOUNT BLVD CALICO AVE 201 236 293 29 8,497 AC 75 $9,980 Cape Seal 83 ROSEMEAD BLVD TERRADELL ST TELEGRAPH RD 202 566 1,059 32 33,888 AC 76 $39,800 Cape Seal 84 ROSEMEAD BLVD MINES AVE CROSSWAY DR 202 743 1,537 32 49,184 AC 81 $57,764 Cape Seal 85 ROSEMEAD BLVD CROSSWAY DR CARRON DR 202 752 1,515 31 46,965 AC 77 $55,158 Cape Seal 86 ROSEMEAD BLVD REX RD SLAUSON AVE 202 805 2,605 29 75,545 AC 75 $88,724 Cape Seal 87 ROSEMEAD BLVD TERRADELL ST MAXINE ST 202 7026 679 32 21,728 AC 82 $25,519 Cape Seal 88 ROSEMEAD BLVD SLAUSON AVE REX RD 202 7030 2,595 29 75,255 AC 76 $88,383 Cape Seal 89 ROSEMEAD BLVD COFFMAN AND PICO RD CARRON DR 203 1124 817 28 22,876 AC 82 $27,673 Cape Seal 90 SANDOVAL AVE MELITA ST BEVERLY BLVD 209 116 370 27 9,990 AC 77 $11,733 Cape Seal 91 SUNGLOW ST ORANGE AVE CLARINDA AVE 226 594 670 33 22,110 AC 81 $25,967 Cape Seal 92 SUNGLOW ST CLARINDA AVE PICO VISTA RD 226 907 1,046 33 34,518 AC 80 $41,756 Cape Seal 93 TERRADELL ST CORAL LN SERAPIS AVE 229 559 155 30 4,650 AC 81 $5,462 Cape Seal94 WAMPLER ST MILLUX AVE PICO VISTA RD 246 387 888 28 24,864 AC 76 $29,202 Cape Seal TOTALS: Pavement Treatment Cost: $1,698,476
57,992 centerline-feet 1,976,332 square-feet

11.0 centerline-miles 31.2 lane-miles
$2,206,000 Project Cost* $70,723 per lane mile**
* Total Project cCost includes ancillary ADA ramps, repair of curb and gutter, signage and soft costs ** Cost per lane mile less than CIP 50047 because new project has large amount of less expensive slurry seal No. Street Name Begin Location End Location Street ID Section ID Length (ft) Width (ft) Area (sf) Surface Type Current PCI Cost Probable Treatment 1 ALLEY E/O SERAPIS AVE NORTH END CLAYMORE ST 9007 2 368 20 7,360 AC 61 $23,486 MILL AND THICK OVERLAY 2 ALLEY S/O MINES AVE NW END PASSONS BLVD 9016 2 669 23 15,387 AC 61 $49,100 MILL AND THICK OVERLAY3 ALLEY W/O ROSEMEAD BLVD ISORA ST LAS POSAS ST 9024 2 904 20 18,080 AC 48 $54,381 MILL AND THICK OVERLAY4 ALLEY W/O ROSEMEAD BLVD LAS POSAS ST IBSEN ST 9024 3 416 20 8,320 AC 51 $25,025 MILL AND THICK OVERLAY5 BEQUETTE AVE CANFORD ST DANBRIDGE ST 20 391 257 36 9,252 AC 61 $29,523 MILL AND THICK OVERLAY6 KILGARRY AVE BASCOM ST RIVERA RD 131 479 869 29 25,201 AC 60 $80,416 MILL AND THICK OVERLAY7 LAYMAN AVE BEVERLY BLVD BEVERLY RD 136 693 1,103 35 38,605 AC 59 $119,599 MILL AND THICK OVERLAY8 PARAMOUNT BLVD FISHMAN RD DS@503N FISHMAN RD 174 1002 503 45 22,635 AC 53 $68,082 MILL AND THICK OVERLAY9 PARAMOUNT BLVD DS@163N SLAUSON AVE TROJAN ST 174 1064 813 40 32,520 AC 49 $97,813 MILL AND THICK OVERLAY 10 PASSONS BLVD DANBRIDGE ST REX RD 178 786 1,268 38 48,184 AC 59 $149,275 MILL AND THICK OVERLAY11 PICO VISTA RD UNDERWOOD ST HAVENWOOD ST 182 882 1,309 34 44,506 AC 61 $142,017 MILL AND THICK OVERLAY12 POINCIANA ST CORD AVE PICO VISTA RD 185 492 1,213 27 32,751 AC 60 $104,507 MILL AND THICK OVERLAY13 ROSEMEAD BLVD GALLATIN RD ISORA ST 202 33 327 41 13,407 AC 50 $40,326 MILL AND THICK OVERLAY14 ROSEMEAD BLVD DANBRIDGE ST REX RD 202 400 1,198 30 35,940 AC 61 $114,683 MILL AND THICK OVERLAY15 ROSEMEAD BLVD REX RD DANBRIDGE ST 202 7031 1,202 30 36,060 AC 59 $111,715 MILL AND THICK OVERLAY16 ROSEMEAD BLVD CARRON DR BALFOUR ST 202 7034 1,511 32 48,352 AC 57 $149,796 MILL AND THICK OVERLAY17 ROSEMEAD BLVD MINES AVE DUNLAP CROSSING RD 202 7036 298 32 9,536 AC 49 $28,683 MILL AND THICK OVERLAY18 ROSEMEAD BLVD SHENANDOAH AVE WHITTIER BLVD 202 7039 953 42 40,026 AC 53 $120,390 MILL AND THICK OVERLAY19 SAN GABRIEL PL ROSEMEAD BLVD VERNER ST 203 622 642 34 21,828 AC 55 $65,654 MILL AND THICK OVERLAY20 SERAPIS AVE REX RD CALL ST 212 429 258 34 8,772 AC 48 $26,385 MILL AND THICK OVERLAY21 SLAUSON AVE BEQUETTE AVE SERAPIS AVE 218 483 650 30 19,500 AC 57 $60,412 MILL AND THICK OVERLAY22 TELEGRAPH RD INDUSTRY AVE BRIDGE 227 1045 900 63 56,700 AC 56 $170,541 MILL AND THICK OVERLAY23 UNDERWOOD ST NW END WAVERLY DR 238 215 268 29 7,772 AC 49 $77,924 MILL AND THICK OVERLAY24 WASHINGTON BLVD DS@138E ROSEMEAD BLVD LINDSEY AVE 249 926 1,368 75 102,600 AC 56 $308,598 MILL AND THICK OVERLAY25 WAVERLY DR NE END SHENANDOAH AVE 251 224 424 28 11,872 AC 59 $12,260 MILL AND THICK OVERLAY26 WEST BLVD WEST END LEXINGTON RD 252 176 330 28 9,228 AC 50 $27,755 MILL AND THICK OVERLAY27 ALLEY W/O ROSEMEAD BLVD NORTH END MAXINE ST 9034 1 195 41 7,995 PCC 50 $48,859 Panel Replacement 28 ABBEYWOOD AVE NE END BEVERLY BLVD 1 142 919 39 35,827 AC 22 $241,706 RECONSTRUCT STRUCTURE (AC) 29 ARMA ST BRIDGEVIEW AVE EAST END 13 96 220 31 6,915 AC 18 $48,052 RECONSTRUCT STRUCTURE (AC)30 GANGEL AVE TILMONT ST BEVERLY BLVD 103 687 497 27 13,419 AC 23 $90,532 RECONSTRUCT STRUCTURE (AC)31 GOODBEE ST CITRONELL AVE LEMORAN AVE 107 373 312 29 9,048 AC 18 $62,874 RECONSTRUCT STRUCTURE (AC)32 LA DOCENA LN BIRCHBARK AVE BIRCHLEAF AVE 134 522 940 29 27,260 AC 18 $189,427 RECONSTRUCT STRUCTURE (AC)33 MINES AVE MANZANAR AVE ROSEMEAD BLVD 162 276 540 78 42,120 AC 19 $284,163 RECONSTRUCT STRUCTURE (AC)34 PARAMOUNT BLVD TROJAN ST DS@542S TROJAN ST 174 446 542 36 19,512 AC 23 $127,804 RECONSTRUCT STRUCTURE (AC)35 PARAMOUNT BLVD DS@1797S REX RD TROJAN ST 174 1000 460 39 17,940 AC 21 $117,507 RECONSTRUCT STRUCTURE (AC)36 PARAMOUNT BLVD TROJAN ST DS@463N TROJAN ST 174 1066 463 38 17,594 AC 28 $118,698 RECONSTRUCT STRUCTURE (AC)37 PARAMOUNT BLVD DS@111S SLAUSON AVE MAXINE ST 174 1067 1,468 35 51,380 AC 25 $336,539 RECONSTRUCT STRUCTURE (AC)38 PASSONS BLVD BURKE ST DS@448S BURKE ST 178 511 448 50 22,400 AC 27 $151,122 RECONSTRUCT STRUCTURE (AC)39 PASSONS BLVD AERO DR SHADE LN 178 823 411 43 17,673 AC 28 $119,231 RECONSTRUCT STRUCTURE (AC)40 PASSONS BLVD MYRON ST AERO DR 9032 1 259 36 9,324 AC 19 $62,905 RECONSTRUCT STRUCTURE (AC)41 ROSEMEAD BLVD SHENANDOAH AVE MANZANAR AVE 202 724 1,061 32 33,952 AC 30 $229,058 RECONSTRUCT STRUCTURE (AC)42 ROSEMEAD BLVD WHITTIER BLVD SHENANDOAH AVE 202 939 974 35 34,090 AC 18 $223,290 RECONSTRUCT STRUCTURE (AC)43 ROSEMEAD BLVD MANZANAR AVE DUNLAP CROSSING RD 202 940 1,633 32 52,256 AC 29 $352,546 RECONSTRUCT STRUCTURE (AC)

PMS YEAR-TWO REHABILITATION PROJECT SELECTION - OVERLAY AND RECONSTRUCTION CIP PROJECT ENCLOSURE 2
44 ROSEMEAD BLVD MANZANAR AVE SHENANDOAH AVE 202 7038 1,078 30 32,340 AC 30 $218,182 RECONSTRUCT STRUCTURE (AC) 45 SAN GABRIEL RIVER PKWY SAN GABRIEL RIVER PKWY SPRINGLAND DR 207 53 1,594 40 63,760 AC 30 $430,157 RECONSTRUCT STRUCTURE (AC)46 SAN GABRIEL RIVER PKWY WOODFORD ST CYPRESS POINT DR 207 7065 355 39 13,845 AC 23 $93,406 RECONSTRUCT STRUCTURE (AC)47 SAN GABRIEL RIVER PKWY DS@2203N SPRINGLAND DR ROSE HILLS RD 207 9571 656 35 22,960 AC 30 $154,900 RECONSTRUCT STRUCTURE (AC)48 SLAUSON AVE SLAUSON AVE INDUSTRY AVE 218 443 1,259 33 41,547 AC 18 $272,133 RECONSTRUCT STRUCTURE (AC)49 SLAUSON AVE PASSONS BLVD EAST END 218 495 2,347 32 75,104 AC 27 $506,690 RECONSTRUCT STRUCTURE (AC)50 SLAUSON AVE CROSSWAY DR DS@970E CROSSWAY DR 218 807 970 32 31,040 AC 27 $209,412 RECONSTRUCT STRUCTURE (AC)51 SLAUSON AVE BEQUETTE AVE DS@299W BEQUETTE AVE 218 968 299 35 10,465 AC 27 $70,603 RECONSTRUCT STRUCTURE (AC)52 SLAUSON AVE SERAPIS AVE BEQUETTE AVE 218 969 652 30 19,560 AC 16 $128,118 RECONSTRUCT STRUCTURE (AC)53 SLAUSON AVE DS@283W ROSEMEAD BLVD CROSSWAY DR 218 973 967 32 30,944 AC 25 $202,684 RECONSTRUCT STRUCTURE (AC)54 VELA PL GLENDOLA DR EAST END 243 296 101 32 3,259 AC 20 $21,988 RECONSTRUCT STRUCTURE (AC) TOTALS: Pavement Treatment Cost: $7,370,932
41,641 centerline-feet 1,487,923 square-feet

7.9 centerline-miles 23.5 lane-miles
$9,794,000 Project Cost* $417,057 per lane mile**
* Total Project Cost includes ancillary ADA ramps, repair of curb and gutter, signage and soft costs ** Cost per lane mile more than CIP 50048 because new project has large amount of more expensive poor-pavement-reconstruction

PMS YEAR-TWO MAP OF

STREET SEGMENTS
ENCLOSURE 3

PMS YEAR-ONE MAP OF

STREET SEGMENTS
ENCLOSURE 4
A Regular Meeting of the Water Authority was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.

Meeting was jointly held with the City Council, Housing Assistance Agency, Successor Agency to the Pico Rivera Redevelopment Agency and Water Authority. Items appear as listed on the combined agenda for the meeting of December 14, 2021.

Authority President Elias called the meeting to order at 6:04 p.m.

PRESENT: Camacho, Lara, Lutz, Sanchez, Elias
ABSENT: None
PUBLIC COMMENTS: None
PUBLIC HEARING: None
CONSENT CALENDAR:

Water Authority:

9. Minutes:
• Received and filed Water Authority regular meeting of November 9, 2021

10. Approve a Resolution to Consenting the Redemption and Defeasance of 2021 Tax Allocation Refunding Bonds and 2001 Water Revenue Bonds. (1500)

1. Approved Resolution No. 21-33 of the Board of the Pico Rivera Water Authority consenting to the execution and delivery of an amendment to the Indenture of Trust relating to the Pico Rivera Redevelopment Agency Redevelopment Project No. 1, 2001 Tax Allocation Refunding Bonds and the redemption of the 2001 Tax Allocation Refunding Bonds, directing the use of the redemption price of the 2001 Tax Allocation Refunding Bonds to redeem the Water Authority’s 2001 Water Revenue Bonds, approving the form of an Escrow Agreement, and authorized certain other actions in connection therewith.

Resolution No. 21-33 A RESOLUTION OF THE PICO RIVERA WATER

AUTHORITY CONSENTING TO THE EXECUTION AND DELIVERY OF AN

AMENDMENT TO THE INDENTURE OF TRUST RELATING TO THE PICO RIVERA REDEVELOPMENT AGENCY REDEVELOPMENT PROJECT NO.
1, 2001 TAX ALLOCATION REFUNDING BONDS AND THE REDEMPTION OF THE 2001 TAX ALLOCATION REFUNDING BONDS, DIRECTING THE SUE OF THE REDEMPTION PRICE OF THE 2001 TAX ALLOCATION
REFUNDING BONDS TO REDEEM THE WATER AUTHORITY’S 2001
Tuesday, December 14, 2021
12-14-21 Water Minutes

WATER REVENUE BONDS, APPROVING THE FORM OF AN ESCROW

AGREEMENT, AND AUTHORIZING CERTAIN OTHER ACTIONS IN

CONNECTION THEREWITH
Motion by Commissioner Lara, seconded by Commissioner Camacho to approve Consent Calendar Item Nos. 9 and 10. Motion carries by the following roll call vote:

AYES: Camacho, Elias, Lara, Lutz, Sanchez
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: None REGULAR AGENDA: None
ADJOURNMENT:

President Elias adjourned the Water Authority meeting at 7:39 p.m. in memory of Eduardo Macias, Roland Stumon Jr. and Vicente Fernandez. There being no objection it was so ordered.

AYES: Camacho, Elias, Lara, Lutz, Sanchez
ABSENT: None
________________________________
Dr. Monica Sanchez, President
ATTEST:
________________________________
Anna M. Jerome, Authority Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the Water Authority regular meeting dated December 14, 2021 and received and filed by the Water Authority on March 8, 2022.
_______________________________
Anna M. Jerome, Authority Secretary
To: President and Commissioners
From: Executive Director
Meeting Date: March 8, 2022
Subject: WATER MAIN REPLACEMENT PROJECT (CIP NO. 21360) – NOTICE OF COMPLETION
Recommendation:

1. Accept the work as completed for the Water Main Replacement Project, CIP No. 21360 constructed by Stephen Doreck Equipment Rentals, Inc. and authorize the Authority Secretary to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and

2. Authorize the Executive Director to release the retention payment to Stephen Doreck Equipment Rentals, Inc. following the mandatory waiting period from the date the Notice of Completion is recorded.

Fiscal Impact:

Funding for this project in the amount of $1,205,000 in Water Authority funds to Account No. 550.70.7340.54500-21360 was part of the fiscal year (FY) 2021-22 Adopted Budget.

The project was completed for a total cost of $1,060,258. The remaining balance will be unencumbered and returned to the Water Authority fund.

Discussion:

The water pipelines along Olympic Boulevard from Fir Street to Garrick Avenue, Garrick Avenue and Pico Vista Road from Rivera Road to Bascom Street have been replaced and relocated after 70 years of service. The improvements completed include larger diameter water mains and dedicated services located fully within the roadway to facilitate maintenance and emergency repair work. Additionally, these improvements provide better water quality, dependability, and redundancy to customers along these streets.

New fire hydrants were also installed improving the distribution system fire protection capabilities.

On November 10, 2020, the Pico Rivera Water Authority (PRWA) Commissioners authorized the Authority Secretary to advertise the Notice Inviting Bids for the construction of the project. On March 25, 2021, ten (10) bids were received and opened by the Authority Secretary in a public forum. On April 27, 2021, PRWA Commissioners awarded a construction contract to Stephen Doreck Equipment Rentals, Inc. in the amount of WATER AUTHORITY AGENDA REPORT – MEETING OF MARCH 8, 2022 WATER MAIN REPLACEMENT PROJECT (CIP NO. 21360) – NOTICE OF

COMPLETION

$924,825. The project was successfully completed on October 25, 2021 in accordance with the specifications and within budget. The final construction contract amount with Stephen Doreck Equipment Rentals, Inc. is $918,141 which includes a construction change order (Enclosure 1) for additional work to replace two (2) broken water valves at two (2) separate locations. The total project cost is outlined below:

DESCRIPTION AMOUNT
Planning / Design Services (Civiltec Engineering Inc) $42,520 Engineering and Technical Support During Construction (Willdan) $4,007 Construction Management and Inspection Services (PPM Group, Inc.) $95,590 Construction (Stephen Doreck Equipment Rentals, Inc.) $924,825 Construction Change Order (Stephen Doreck Equipment Rentals, Inc.) ($6,684) TOTAL PROJECT COST: $1,060,258

FUNDING CATEGORY AMOUNT
Water Authority (550 Fund) - FY 2021-22 Adopted Budget $1,205,000 TOTAL PROJECT BUDGET: $1,205,000
Conclusion:

The total project cost in the amount of $1,060,258 includes design, engineering support, construction, construction management and inspection services. Consequently, staff recommends accepting the project as complete and filing a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office. If no claims are filed within thirty-five (35) days after recordation, the City will release the retention payment.

Steve Carmona
SC:TR:NC:AR:lg
Enclosure: 1) Construction Change Order

CITY OF PICO RIVERA
Project No. 21360
1 | P a g e

CITY OF PICO RIVERA

PUBLIC WORKS DEPARTMENT
Capital Projects Division
CONTRACT CHANGE ORDER NO. 2 (FINAL)
PROJECT NAME: Olympic Blvd and Pico Vista Rd Water Improvements TO: Stephen Doreck Equipment Rentals, Inc.

You are hereby instructed to comply with the following changes from the Contract Plans and Specifications:

SUMMARY OF CHANGES
Description
(Detailed Explanation Attached)
Change in
Contract Price1
Change in
Work Days
1 Adjustment in Final Bid Quantities
(including additional item to replace gate
valves at Fir St and Oak St)
($6,684) 0
Net Change in Contract Price and Work Days ($6,684) 0
1Deduction or decrease in Contract Price is denoted in parentheses.

The following change is hereby made a part of the Contract Documents and shall be performed under the same terms and conditions as required by the original Contract Documents. Except as modified herein, the original Contract Documents and all prior amendments shall remain in full force and effect and all of the terms of the Contract Documents are hereby incorporated in this Change Order.

SUMMARY OF ALL CHANGE ORDERS
ORIGINAL CONTRACT AMOUNT..............................$924,825.00 CCO1 ....................................................................................$0.00 CCO2 ......................................................................... ($6,684.00) TOTAL ........................................................................$918,141.00

SUMMARY OF WORKING DAYS
FIRST DAY OF WORK: ................................................06/02/2021 CONTRACT WORKING DAYS: ..................................................55 TIME EXTENSION: CCO 1 (Final).............................................47 NEW TOTAL WORKING DAYS: ...............................................102 LAST DAY OF WORK:..................................................10/25/2021

CITY OF PICO RIVERA
Project No. 21360
2 | P a g e

CHANGE ORDER DETAIL
Change Order No.: 2
Project Name: Olympic Blvd and Pico Vista Rd Water Improvements The changes or interpretations described and noted herein are hereby authorized. The signed original of this order is on file in the Department of Public Works. Shown as separate paragraphs:
(A) Reason for Change; (B) Description of Change; (C) Change in Contract Costs; and (D) Change in Completion Date.

Item No. 1: Adjustment in final bid quantities including an additional bid Item:

A. Reason for Change: Due to the conditions encountered in the field during construction, modifications to the amount of work were made accordingly. These adjustments are reflected in the applicalble contract quantities below including the addtion of a bid item to replace broken valves at two separate locations (Fir St and Oak St).

B. Description of Change:

BID
ITEM
NO.

DESCRIPTION UNIT UNIT
PRICE
BID OR

CURRENT

APPROVED

QUANTITY
FINAL

QUANTITY

CHANGE CHANGE IN
COST1
1 Furnish all labor, material, and
equipment as required to
provide mobilization and
demobilization including
NPDES Compliance and
Construction General Permit
Order
LS $54,385 1 1 0 $0
2 Furnish all labor, material and
equipment as required to
provide public convenience,
safety and traffic control
including warning signs, high
level warning devices,
delineators, regulatory signs,
barricades, and trench plate
bridging
LS $8,250 1 1 0 $0
3 Furnish all labor, material and
equipment as required to
provide excavation safety
measures including sheeting,
shoring and bracing or
equivalent method for the
protection of life and limb in
trenches and open excavation
in conformance with applicable
safety orders
LS $4,500 1 1 0 $0

CITY OF PICO RIVERA
Project No. 21360
3 | P a g e
BID
ITEM
NO.

DESCRIPTION UNIT UNIT
PRICE
BID OR

CURRENT

APPROVED

QUANTITY
FINAL

QUANTITY

CHANGE CHANGE IN
COST1
4 Furnish all labor, material and
equipment to construct 8-inch
Ductile Iron Pipe (Pressure
Class 52), including removal of
existing asphalt or concrete
pavement, excavating trench
material, removal or stockpiling
of excavated material, bedding,
pipe materials, couplings,
fittings, restrained joints, tracer
wire, backfill, compaction,
control of ground and surface
water, removal, abandonment
or protection of interfering
portions of existing utilities,
temporary asphalt, trench
resurfacing per City of Pico
Rivera and all other
appurtenances necessary to
install the pipe complete in
place
LF $199 2,915 2,910 (5) ($995)
5 Furnish all labor, material and
equipment to construct 6-inch
Ductile Iron Pipe (Pressure
Class 52), including removal of
e xisting asphalt or concrete
pavement, excavating trench
material, removal or stockpiling
of excavated material, bedding,
pipe materials, couplings,
fittings, restrained joints, tracer
wire, backfill, compaction,
control of ground and surface
water, removal, abandonment
or protection of interfering
portions of existing utilities,
temporary asphalt, trench
resurfacing per City of Pico
Rivera and all other
appurtenances necessary to
install the pipe complete in
place
LF $197 75 66 (9) ($1,773)
6 Furnish and install, 8-inch
resilient wedge gate valve, as
shown on the plans and City of
Pico Rivera standard drawings,
complete
EA $1,450 16 16 0 $0

CITY OF PICO RIVERA
Project No. 21360
4 | P a g e
BID
ITEM
NO.

DESCRIPTION UNIT UNIT
PRICE
BID OR

CURRENT

APPROVED

QUANTITY
FINAL

QUANTITY

CHANGE CHANGE IN
COST1
7 Furnish and install, 6-inch
resilient wedge gate valve, as
shown on the plans and City of
Pico Rivera standard drawings,
complete
EA $950 5 5 0 $0
8 Furnish all labor, material, and
equipment as required to install
6- inch Fire Hydrant Assembly,
including: head, bury, piping,
valve, tee, coupling, gaskets,
fittings, thrust blocks,
excavation, bedding, backfill,
compaction, complete
EA $10,525 6 6 0 $0
9 Furnish and install 1-inch water
service laterals, reconnect
water service lateral to the
service water meter, remove
existing water meter and box
and install a City provided water
meter and box, saw cutting, AC
pavement replacement as
required and as shown on the
City of Pico Rivera standard
drawings, plans and spec’s
complete
EA $1,600 76 76 0 $0
10 Shut off and Abandon Existing
Water Valves including removal
of valve can, backfill, repaving
as necessary, as shown on the
plans, complete
EA $500 9 9 0 $0
11 Furnish all labor, material, and
equipment as required to cut,
plug and abandon existing
water pipe in place, including
removal of section of existing
pipe, plugging remaining
section of pipe, excavation,
slurry backfill, compaction and
A.C. Pavement replacement,
testing, complete for each pipe
plugged
EA $350 14 14 0 $0
12 Furnish all labor, material, and
equipment as required to
remove and replace concrete
cross gutter, curb, sidewalk,
driveway, concrete, reinforcing,
excavation, backfill,
compaction, testing, complete
SF $8 3,000 1,855 (1,145) ($9,160)

CITY OF PICO RIVERA
Project No. 21360
7 | P a g e

CHANGE ORDER PROPOSAL FORM
3-6.2(a) CONTRACT CHANGE ORDER PROPOSAL SUMMARY REPORT
Date: 10/6/2021
CCO Proposal No.: 2 Contractor: Stephen Doreck Equip. Rentals Item No. 15 Location: Fir St and Oak St (by the alley)
AMOUNT
General Contractor

1. Labor Cost:.....................................................................................................$6,747.08

2. Material Cost: .................................................................................................$4,607.92

3. Equipment Cost:.............................................................................................$2,369.00

4. Special Forces/Services: ................................................................................$ 0.00 Subtotal Contractor Cost ...........................................................................................$13,724.00

5. Subcontractor/Sub-Subcontractor Name N/A
Labor Cost........................................$
Material Cost ....................................$
Equipment Cost................................$
Subtotal Subcontractor/Sub-Subcontractor Cost

6. Subcontractor/Sub-Subcontractor Name
Labor Cost........................................$
Material Cost ....................................$
Equipment Cost................................$
Subtotal Subcontractor/Sub-Subcontractor Cost........................................................$ 0.00 TOTAL CONTRACT CHANGE ORDER COSTS........................................................$13,724.00

CITY OF PICO RIVERA
Project No. 21360
8 | P a g e

CHANGE ORDER PROPOSAL FORM
3-6.2(b) LABOR COST REPORT
Date: 10/6/2021
CCO Proposal No.: 2 Contractor: Stephen Doreck Equip.

Item No. 15 Location: Fir St and Oak St (by the alley)

CLASSIFICATION AND NAME HOURS
HOURLY

RATE EXTENDED AMOUNTS
Classification: Laborer Foreman
Name: Armando Ortiz
OT
REG 8 ea
$0.00
$ 98.09
$0.00
$784.72
Classification: Laborer
Name: Armando Ortiz Jr
OT
REG 8 ea
$0.00
$76.06
$0.00
$608.48
Classification: Laborer
Name: Guadalupe Becerra
OT
REG 8 ea
$0.00
$76.06
$0.00
$608.48
Classification: Operator
Name: Joshua Hernandez
OT
REG 8 ea
$0.00
$101.20
$0.00
$809.60
Classification:

Name:

OT
REG
$0.00
$0.00
$0.00
$0.00
Classification:

Name:

OT
REG
$0.00
$0.00
$0.00
$0.00
TOTAL LABOR FOR BOTH VALVES $2,811.28x2 =$5,622.56
Overhead/profit 20% ...............................................................................................…$1,124,51 Total labor/overhead/profit ........................................................................................$6,747.07 Subcontractor’s mark-up of total Sub-Subcontractor labor/overhead/profit (if applicable) 5% ....................................................................................................……...$0.0 General contractor’s mark-up of total Subcontractor or Sub-Subcontractor labor/overhead/profit (if applicable) 5% ....................................................................................................…..…$0.00 Total………….............................................................................................................$6,747.07

CITY OF PICO RIVERA
Project No. 21360
9 | P a g e

CHANGE ORDER PROPOSAL FORM
3-6.2(c) LABOR RATES REPORT
Date: 10/6/2021
CCO Proposal No.: 2 Contractor: Stephen Doreck Equip. Rentals Item No. 15 Location: Fir St and Oak St (by the alley)
CLASSIFICATION: Laborer Foreman
TAXABLE BASE: AMOUNT
Base Hourly Pay $53.98
Vacation $ 4.87
TOTAL TAXABLE BASE $58.85

TAXES & INSURANCE PERCENT AMOUNT
Social Security Tax 7.65% $4.50
State Unemployment Tax 6.20% $3.65
Federal Unemployment Tax 0.60% $0.34
Workmen’s Compensation 12.04% $7.09
Liability & Umbrella Insurance 6.67% $3.93
TOTAL TAXES & INSURANCE $19.51

FRINGE BENEFITS AMOUNT
Pension $9.07
Health & Welfare $8.10
Training $0.70
Other Fringe Benefits $1.86
TOTAL FRINGE BENEFITS $19.73

TOTAL AMOUNT FOR LABORER FORMAN

FOR EACH VALVE LOCATION
$96.09

CITY OF PICO RIVERA
Project No. 21360
10 | P a g e

CHANGE ORDER PROPOSAL FORM
3-6.2(c) LABOR RATES REPORT
Date: 10/6/2021
CCO Proposal No.: 2 Contractor: Stephen Doreck Equip.

Item No. 15 Location: Fir St and Oak St (by the alley)
CLASSIFICATION: Laborer
TAXABLE BASE: AMOUNT
Base Hourly Pay $37.43
Vacation $ 4.87
TOTAL TAXABLE BASE $42.30

TAXES & INSURANCE PERCENT AMOUNT
Social Security Tax 7.65% $3.24
State Unemployment Tax 6.20% $2.62
Federal Unemployment Tax 0.60% $0.26
Workmen’s Compensation 12.04% $5.09
Liability & Umbrella Insurance 6.67% $2.82
TOTAL TAXES & INSURANCE $14.03

FRINGE BENEFITS AMOUNT
Pension $9.07
Health & Welfare $8.10
Training $0.70
Other Fringe Benefits $1.86
TOTAL FRINGE BENEFITS $19.73

TOTAL AMOUNT FOR LABORER FOR

EACH VALVE LOCATION
$76.06

CITY OF PICO RIVERA
Project No. 21360
11 | P a g e

CHANGE ORDER PROPOSAL FORM
3-6.2(c) LABOR RATES REPORT
Date: 10/6/2021
CCO Proposal No.: 2 Contractor: Stephen Doreck Equip. Rentals Item No. 15 Location: Fir St and Oak St (by the alley)
CLASSIFICATION: Operator
TAXABLE BASE: AMOUNT
Base Hourly Pay $52.54
Vacation $ 3.60
TOTAL TAXABLE BASE $56.14

TAXES & INSURANCE PERCENT AMOUNT
Social Security Tax 7.65% $4.29
State Unemployment Tax 6.20% $3.48
Federal Unemployment Tax 0.60% $0.34
Workmen’s Compensation 12.04% $6.77
Liability & Umbrella Insurance 6.67% $3.74
TOTAL TAXES & INSURANCE $18.62

FRINGE BENEFITS AMOUNT
Pension $9.65
Health & Welfare $11.85
Training $1.05
Other Fringe Benefits $3.89
TOTAL FRINGE BENEFITS $26.44
AMOUNT Fringe Benefits for each valve location $101.20

CITY OF PICO RIVERA
Project No. 21360
12 | P a g e

CHANGE ORDER PROPOSAL FORM
3-6.2(d) MATERIAL COST REPORT
Date: 10/6/2021
CCO Proposal No.: 2 Contractor: Stephen Doreck Equip. Rentals Item No. 15 Location: Fir St and Oak St (by the alley)

FOR BOTH VALVES

INVOICE
NO. DESCRIPTION AMOUNT

1. Material for both valves $3,452.50
Sales Tax (Prevailing Tax Rate) 10.24% $353.54
Subtotal $3,806.04

2. Material $181.88
Sales Tax (Prevailing Tax Rate) 10.24% $18.62
Subtotal $200.50

3. Material $0.00
Sales Tax (Prevailing Tax Rate) 7.75% $0.00
Subtotal $0.00
SUBTOTAL MATERIAL COST FOR BOTH VALVES $4,007.24
NOTE: An itemized list of materials, manufacturers, serial numbers, invoices, and other pertinent date shall be submitted along with the material cost report.

Overhead/profit 15% ...............................................................................................……$601.09 Total material/overhead/profit..................................................................................…$4,608.33 Subcontractor’s mark-up of total Sub-Subcontractor material/overhead/profit (if applicable) 5% ....................................................................................................……...$0.00 General contractor’s mark-up of total Subcontractor or Sub-Subcontractor labor/overhead/profit (if applicable) 5% ....................................................................................................……..$0.00 Total For both Valves............................................................................................…$4,607.92

CITY OF PICO RIVERA
Project No. 21360
13 | P a g e

CHANGE ORDER PROPOSAL FORM
3-6.2(e) EQUIPMENT COST REPORT
Date: 10/6/2021
CCO Proposal No.: 2 Contractor: Stephen Doreck Equip. Rentals Item No. 15 Location: Fir St and Oak St (by the alley)

FOR BOTH VALVES
EQUIPMENT NO.
(Description, Type, Size) HOURS HOURLY RATE

EXTENDED

AMOUNTS
310 Backhoe 16 $31.25 $500.00
1 Ton job truck 16 $12.50 $200,00
10-wheeler dump truck 16 $85.00 $1,360.00

SUBTOTAL EQUIPMENT COST FOR

BOTH VALVES
$2,060.00
Overhead/profit 15% ...............................................................................................……$309.00 Total equipment/overhead/profit..............................................................................….$2,369.00 Subcontractor’s mark-up of total Sub-Subcontractor
equipment/overhead/profit (if applicable) 5% ..........................................................………$0.00 General contractor’s mark-up of total Subcontractor
or Sub-Subcontractor equipment/overhead/profit (if applicable) 5%........................………$0.00 Total FOR BOTH VALVES......................................................................................…$2,369.00 To: President and Commissioners
From: Executive Director
Meeting Date: March 8, 2022
Subject: WATER WELL NOS. 1, 3, 11 AND 12 REHABILITATION PROJECT (CIP NO. 21337) – ADDITIONAL

APPROPRIATION AND CHANGE ORDER
Recommendation:

1. Authorize a change order (Enclosure 1) in an amount not-to-exceed of $64,410 for Water Well Nos. 1, 3, 11 and 12 Rehabilitation Project (CIP No. 21337); and

2. Authorize a budget amendment to the fiscal year (FY) 2021-22 adopted budget by appropriating an additional $55,000 in Water Funds (Fund 550) to Account No. 550.70.7340.54500-21337.

Fiscal Impact:

The total project budget is currently $537,000 in Water Authority Funds (Fund 550). An additional appropriation in the amount of $55,000 is needed from Fund 550 to Account No. 550.70.7340.54500-21337 to cover the cost for a change order to complete the project.

Discussion:

On November 10, 2020, the Pico Rivera Water Authority Board awarded professional services for the design of PFAS treatment systems at all active well sites. Subsequently, it was discovered that the water pumps for Well Nos. 1, 3, 11, and 12 would not achieve the appropriate flows and pressures necessary for the treatment facilities. Thus, the rehabilitation of these wells is imperative to maximize the required flows and provide adequate pressures to deliver treated water to all areas of the water distribution system.

This project consists of removing and replacing all pumping equipment, bowl assemblies, shafts, and coupling, including larger horsepower motors to achieve additional lift to overcome the new total dynamic head pressure required for treatment.

On March 19, 2021, staff solicited proposals for design, equipment procurement, installation, and inspection for the rehabilitation of Well Nos. 1, 3, 11 and 12 through the Planet Bids portal on the City’s website. On May 5, 2021, one proposal was received and on May 25, 2021 a maintenance agreement in the amount of $491,185 was awarded to Weber Water Resources CA, LLC. A 9% contingency was authorized at the time of WATER AUTHORITY AGENDA REPORT – MEETING OF MARCH 8, 2022 WATER WELL NOS. 1, 3, 11 AND 12 REHABILITATION PROJECT
(CIP NO. 21337)

project award which has been utilized to include a sand separator and additional column depth for Well No. 2.

At the time of the rehabilitation of Well No. 11 and during the removal and video inspection of its pump assembly, it was learned that the pump’s casing had been previously lined, thereby, minimizing the casing diameter. The materials that were procured to fit the unlined casing no longer met the needs of Well No. 11. Thus in an effort to utilize the procured materials, staff decided to rehabilitate Well No. 2 in lieu of Well No. 11. Well No. 2 had been experiencing signs of pump failure and significant efficiency losses on its pump tests. Furthermore, during the removal of the pump assembly and bowls for Well No. 2, these showed severe wear and separation from the shaft which required the addition of column depth and sand separator. Therefore, staff purchased the needed assembly and bowls with the authorized contingency.

In order to have fully operating and functional wells for the upcoming PFAS treatment system and to continue providing water service and fire protection, additional appropriation in the amount of $55,000 is being requested to rehabilitate Well No. 11 as initially intended. This includes the installation of a new water lube column pipe, shaft, pump bowl assembly and motor among other hardware items (Enclosure 1). The table below summarizes the project cost and funding:

Funding Source Estimated Budget
Water Authority - 550 Fund (FY2021-22 Approved Budget) $537,000 Water Authority - 550 Fund (Additional Appropriation FY2021-22) $55,000 TOTAL PROJECT BUDGET: $592,000
Description Estimated Cost
Design, equipment procurement, installation and inspection $491,185 Change Order (Sand separator and column depth for Well No. 2) $32,526 Change Order (Rehabilitation for Well No. 11) $55,000
Contingency Available $13,289
TOTAL ESTIMATED PROJECT COST: $592,000
WATER AUTHORITY AGENDA REPORT – MEETING OF MARCH 8, 2022 WATER WELL NOS. 1, 3, 11 AND 12 REHABILITATION PROJECT
(CIP NO. 21337)

Conclusion:

Due to the immediate attention required for the PFAS Treatment System Project, staff recommends to authorize the change order and budget amendment for additional appropriation in a not-to-exceed amount of $55,000.

Steve Carmona
SC:TR:NC:AR:ll
Enclosure 1: Change Order Proposal

To: Mayor and City Council
From: City Manager
Meeting Date: March 8, 2022
Subject: ADDING CHAPTER 2.55 TO THE PICO RIVERA

MUNICIPAL CODE ESTABLISHING A VETERANS

COMMISSION FOR THE CITY OF PICO RIVERA
Recommendation:

1. Introduce and waive the first reading of an ordinance adding Section 2.55 to the Pico Rivera Municipal Code (PRMC).

Fiscal Impact:

There is no fiscal impact at this time, although similar to the establishment process of other City commissions, a resolution will be brought back to the City Council determining the compensation for members and duties of the Veterans Commission. Compensation is estimated to be $75 per meeting with 1 meeting per month for a potential of $4,500 in compensation payments. Additionally, an estimated $27,000 for staff time needed for legal counsel review, preparing minutes, serving as secretary to the Commission, researching and responding to inquiries, outreach, media and marketing team assignments, and implementing projects.

Discussion:

The City Council has expressed its desire to create a Veterans Commission within the City to serve as an advisory body to the City Council on matters important to veterans, families of veterans, active service members and their families, and businesses in the City that are veteran run or veteran focused businesses. The members of the Commission can actively help identify and promote collaboration between the City and programs for veterans, service providers and other partner agencies in order to enhance the quality of life for the City’s Military and Veteran community members.

The enclosed ordinance (Enclosure 1) will establish Section 2.55 of the PRMC similar to other City commissions and define how the Veterans Commission is to be established, organized, and the term of the commission members. The Veterans Commission may COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
ADDING CHAPTER 2.55 TO THE PICO RIVERA MUNICIPAL CODE

ESTABLISHING A VETERANS COMMISSION

consist of veterans, active military service members or family members of veterans or active service members.

Environmental Analysis:

The City Council finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060 (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environmental) and 15060 (c) (3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Conclusion:

Staff recommends that the City Council introduce and waive the first reading of the ordinance to add Section 2.55 to the PRMC. If approved, staff will bring forth the ordinance for adoption at a regularly scheduled City Council meeting and the ordinance shall become effective 30 days after its adoption.

Steve Carmona
SC:MG:dl
Enclosure: 1) Ordinance
Enclosure 1
ORDINANCE NO. _______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PICO RIVERA, CALIFORNIA, ADDING CHAPTER 2.55 TO

THE PICO RIVERA MUNICIPAL CODE ESTABLISHING A

VETERANS COMMISSION FOR THE CITY OF PICO RIVERA
WHEREAS, the City of Pico Rivera (the “City”) would benefit from an advisory commission to the City Council on all matters relating to the advocacy and provision of information regarding resources available to veterans that will improve the quality of life for City of Pico Rivera veterans, their families, and survivors; and WHEREAS, the Veterans Commission will serve the City by actively helping to identify and promote collaboration between the City and programs for veterans, service providers and other partner agencies in order to enhance the quality of life for the City’s Veteran community members; and
WHEREAS, the Veterans Commission will be subject at all times to the general control of the City Council and under the administrative supervision of the Office of the City Manager.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The City Council hereby adds Chapter 2.55 entitled “Veterans Commission” to the Pico Rivera Municipal Code (“PRMC”) as follows:

Chapter 2.55 VETERANS COMMISSION
Sections:

2.55.010 Establishment

2.55.020 Membership – Term

2.55.030 Organization and Officers

2.55.040 Meetings – Time and Place

2.55.050 Meetings – Absences

2.55.060 Removal from Office

2.55.070 Powers and Duties

2.55.080 Expense Reimbursement
Chapter 2.55 VETERANS COMMISSION

2.55.010 Establishment.

The City Council hereby establishes a Veterans Commission, which shall act in an advisory capacity to the City Council regarding the well-being of veterans within the City of Pico Rivera.

2.55.020 Membership--Term.

The Veterans Commission shall be composed of five members who shall be appointed in the manner set forth by resolution of the City Council to serve at the Ordinance No. ______

will of the City Council. Members of the Veterans Commission shall be residents of the City who are veterans, active military service members and/or family members of veterans and active service members. Nothing herein shall preclude the City Council from reappointing a commissioner following the completion of their term.

2.55.030 Organization and Officers.

A. The Veterans Commission shall elect a chair and a vice-chair from among its appointed members for a term of one year at its first regularly scheduled meeting each year following the reorganization of the City Council. The Veterans Commission may also appoint such other officers as necessary for the administration of its business at the same time and for like terms. Such officers shall enter in the duties of their office at the first regularly scheduled meeting each year following the reorganization of the City Council. The Veterans Commission shall adopt rules for the transaction of its business, and shall keep a record of all its minutes, resolutions, transactions, findings and determinations.

B. The City Manager shall designate an ex officio staff person as liaison, and a secretary to the regular meetings of the commission. Interim officers shall be elected at the first meeting of the commission to serve until the election of the regular officers.

C. The liaison will be responsible for ensuring the proper and necessary recording of the minutes of regular and special meetings, administer to the correspondence, and provide notification of meetings.

2.55.040 Meetings--Time and Place.

The Veterans Commission meet regularly each month at such time and place as designated in the rules and regulations of the commission as necessary or as directed by the City Council.

2.55.050 Meetings--Absences.

A. If a member of the Veterans Commission is absent from two successive regular meetings, which absences are not excused by the majority vote of the commission, or is absent for any reason, excused or unexcused, for more than three regular meetings in a twelve-month period, the City Manager shall immediately notify the City Council. Upon such notification, the City Council shall review the status of such member as to continuation of appointment.

B. Commissioners may only be excused from regular meetings by a majority vote of the commission itself, based on the following criteria:

1. Personal illness;

2. Death or serious illness in the family;

3. Occasional employment-related requirements;

4. Council-authorized city business;
Ordinance No. ______

5. Vacations; or

6. Any other reason deemed by the commission to be of equal justification.

C. In addition to the above, the City Council shall receive attendance records of all commissioners annually.

2.55.060 Removal from Office.

Notwithstanding any provision of this chapter to the contrary, any member of the Veterans Commission may be removed from office at any time by the affirmative vote of at least three members of the City Council.

2.55.70 Powers and Duties.

The commission's powers and duties shall be advisory and not administrative, operational, or policy making legislative powers and duties. The commission shall have the following duties:

1. To promote a greater understanding of matters affecting City of Pico Rivera veterans, their families and survivors;

2. To study the availability of resources for veterans and their families that could be promoted to residents;

3. To conduct public meetings where the community has the opportunity to provide input regarding issues under the purview of the commission;

4. To keep the community informed concerning any projects and programs of the Veterans Commission;

5. To serve as a resource to the City Council concerning programs offered to active service members and their families;

6. To identify and promote events, resources and programs of Veteran Service Organizations and Veteran Owned Businesses in the City;

7. To organize and coordinate events for Veterans within the City;

8. To recommend to the City Council specific matters for the commission's study and recommendation, but shall not commence a study, review or investigation of any matter without the authorization of the City Council; and

9. Such other advisory duties as may be assigned to it by the City Council.

2.55.080 Expense Reimbursement.

Members of the Veterans Commission shall be reimbursed for their actual and necessary reasonable expenses incurred incidental to attendance at meetings outside of the City, and where authorized and directed by the City Council to so attend. "Expenses," as used in this section, means those incurred by reason of traveling, lodging, meals, registration and other necessary fees and charges imposed. In addition, members of the commission shall receive compensation for their attendance at the meetings of the commission in the amount specified and determined by resolution of the City Council.

Ordinance No. ______

SECTION 2. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 3. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional, invalid or ineffective. To this end, the provisions of this Ordinance are declared to be severable.

SECTION 4. The City Clerk shall certify to the passage and adoption of this ordinance. The City Council hereby finds and determines that there are no newspapers of general circulation both published and circulated within the City and, in compliance with Section 36933 of the Government Code and Section 1.12.010 of the PRMC directs the City Clerk to cause said ordinance, within fifteen (15) days after its passage, to be posted in at least five (5) public places within the City. This ordinance shall take effect thirty (30) days after its adoption.

APPROVED AND ADOPTED this ___ day of _________, 2022.
___________________________
Dr. Monica Sanchez, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _______________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman,
City Attorney

STATE OF CALIFORNIA )
)§

COUNTY OF LOS ANGELES )
Ordinance No. ______

I, Anna M. Jerome, City Clerk of the City of Pico Rivera do hereby certify that the foregoing Ordinance No. ______ was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, March 8, 2022, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Anna M. Jerome, City Clerk
To: Mayor and City Council
From: City Manager
Meeting Date: March 8, 2022

Subject: RESOLUTION RECOMMENDING FUTURE RENT

CONTROL PROPOSALS BE PLACED AS BALLOT

MEASURES
Recommendation:

1. Approve a resolution recommending future rent control proposals be placed as ballot measures; or

2. Direct staff to take an alternative action.

Fiscal Impact:

There is no direct impact to the General Fund as a result of the approval of this resolution.

Background:

The Pico Rivera City Council (City Council) has analyzed the impacts and merits of rent control measures. The proposed resolution titled “Home and Property Owners Protection Resolution” (Enclosure 1) addresses future considerations for rent control in the City of Pico Rivera (City), and recommends that any future consideration of rent control in the City be qualified for a ballot measure rather than a vote of the City Council. The resolution further suggests that the City Council could obtain a four-fifths majority vote in order to provide clear indication that there is support on the City Council to not put a rent control proposal on a ballot measure for the decision of the voters.

Discussion:

Due to the long term effect of rent control on a community, the City Council believes that any future consideration of any type of rent control in the City should be for the residents to decide through a ballot measure presented during an election cycle rather than by a vote of the City Council.

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022

RESOLUTION RECOMMENDING FUTURE RENT CONTROL PROPOSALS BE

PLACED AS BALLOT MEASURES

Research examining how rent control affects tenants and housing markets both in the short run and in the long run, as well as externalities arising from these policies, must be fully studied and analyzed at length for future policy consideration and incorporate input from those affected. As such, the resolution proposes that future rent control measures for the City should be presented to voters in the City on an election ballot for approval or disapproval.

Rent control measures are substantial decisions for a community at large, and presenting rent control to the voters of the City in a ballot measure would provide voters the opportunity to decide whether to allow or prohibit rent control. This would take into account input from residents and voters across a broad spectrum of representation, from renters to private property owners. Placing rent control on the ballot would provide ample time for outreach efforts, to inform and educate voters regarding rent control.

Further, the resolution posits that if a future City Council obtains a supermajority vote of four-fifths to overturn it, this would constitute an indication that there is sufficient support to not take a rent control proposal to the City voters for their decision.

Conclusion:

Staff recommends that the City Council discuss the proposed resolution, evaluate the implications of qualifying any future rent control proposal for a ballot measure, and approve the resolution.

Steve Carmona
SC:MG:jf:dl
Enclosure: 1) Resolution
Enclosure 1
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO

RIVERA, CALIFORNIA, RECOMMENDING FUTURE RENT CONTROL

PROPOSALS BE PLACED AS BALLOT MEASURES
WHEREAS, the City of Pico Rivera (the “City”) and its residents strongly believe in the principles of capitalism and free markets, this includes the rights and privileges of private property owners within the City; and
WHEREAS, new research examining how rent control affects tenants and housing markets offers insight into how rent control appears to help affordability in the short run for current tenants, but in the long-run decreases affordability, fuels gentrification, and creates negative externalities on the surrounding neighborhood; and WHEREAS, the governing body of the City of Pico Rivera strongly believes that any future consideration of any type of rent control in the City due to its long term effect on the entire community must be for the residents to decide through a ballot measure presented during an election cycle rather than the City Council; and WHEREAS, it is recommended that any future rent control measures for the City be presented to voters in the City on an election ballot for approval or disapproval; and WHEREAS, it is recommended that if any future City Council investigate the merits of any Citywide rent control proposals and it is suggested that a future City Council should obtain a supermajority vote of 4 to 5 to place a rent control measure before the voters and would be a good indication that there is sufficient support to not take a rent control proposal to the City voters for their decision; and
WHEREAS, the City Council believes that rent control is such a substantial decision that presenting the rent control to the voters of the City in a ballot measure would provide voters the opportunity to decide whether to allow or prohibit rent control.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The above recitals are incorporated into this Resolution as findings of the City Council.

SECTION 2. CEQA. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

RESOLUTION NO.

SECTION 3. The City Clerk shall attest to the passage of this resolution and it shall thereupon be in full force and effect.

APPROVED AND PASSED this 8th day of March, 2022.
________________________________
Dr. Monica Sanchez, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:

NOES:

ABSENT:

ABSTAIN:

To: Mayor and City Council
From: City Manager
Meeting Date: March 8, 2022
Subject: FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021
Recommendation:

1. Receive and file the Mid-Year Budget Report ending December 31, 2021, which represents the balances and activity for the first and second quarters (July through December) of the 2021-22 fiscal year; and

2. Approve a Budget Adjustment amending the fiscal year (FY) 2021-22 Adopted Budget for the General Fund and Special Funds as outlined in Enclosure 1 of this report.

Fiscal Impact:

The Mid-Year Report shows current revenues and expenditures for the first six (6) months of this FY 2021-22. The FY 2021-22 adopted budget anticipated that General Fund Revenues would be $45,433,640. Upon review of the year-end estimates provided for the first six (6) months, it is estimated that the revised revenue adjustment should be increased by $2,144,887 as detailed in Enclosure 1 of this report. The MidYear, Revenue Projections are estimated to be $2,144,887 above projected expenditures, which provides sufficient funding for the critical adjustment recommendations outlined in Table 5 (Enclosure 1) of this report. The recommended General Fund Budget Adjustments listed in Enclosure 1 require additional appropriations of $58,400 and Enterprise Funds Budget Adjustments listed in Enclosure 2 require additional appropriations of $2,200,000 being requested at this time.

Background:

The City Council adopted the balanced FY 2021-23 Biennial Budget on June 8, 2021, that was conservatively developed and included modest revenue growth consistent with the economic conditions at the time of budget development. The Budget was built upon the assumption that a slow recovery, which started in the latter part of FY 2020-21, would continue throughout the fiscal year period. This mid-year budget performance report for FY 2021-22 includes the six (6) month period beginning July 1, 2021 through CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

December 31, 2021 and year-end projections for the remaining six (6) month period of fiscal year from January 1, 2022 through June 30, 2022. This report summarizes the City of Pico Rivera’s (City) overall financial position for the current fiscal year and provides quarterly public reporting, with an emphasis on the General Fund. By December 31st, the expectation is that most budget categories will be at 50%, although this may fluctuate based on timing of certain receipts and expenditures/projects. At the end of the third-quarter (March 31st), staff will conduct another review of revenues and expenditures and provide updates.

The Mid-Year Budget Report provides an in-depth assessment of the City’s revenues and expenditures during the first half of the fiscal year and provide projections of the fiscal year end results, which serve as the starting point for the refinement of next year’s budget. The Mid-Year review allows the City to monitor its revenues and expenditures, with the intent to proactively respond to unanticipated changes and emerging trends. It also provides fiscal transparency of the City’s finances as the City is ultimately accountable to its residents for the use of revenue. The Mid-Year Budget Review is an important touchstone in the City’s monitoring of its economic recovery and ensuring fiscal sustainability.

Discussion:

Based on the first six (6) months of activity, staff is projecting that revenues will exceed expenditures by approximately $2.14 million, by June 30, 2022. The Mid-Year outlook is positive, but the City remains in a period of uncertainty driven by the pandemic, inflation and anticipated increases in interest rates, and ongoing trends impacting the retail sector. The City has been continuously working to avoid future economic downturns, by developing and monitoring responsible and strategic budgets that provide essential services to our residents and fulfill City Council priorities. These efforts ensure the City maintains current and future financial sustainability and security. A detailed analysis highlighted the major changes will be presented in this report.

Mid-Year Accomplishments
City staff compiled a mid-year review of department accomplishments half-way through FY 2021-22. These accomplishments highlight the progress of departments working toward a range of City Council goals and priorities, including federal and state legislative advocacy, city legislative action, funding allocation, city development and community outreach and engagement. Although this is not a comprehensive list of all accomplishments, it provides a summary of our most notable achievements.

Administration
• Successfully approved the Five-Year Strategic Plan for the City on February 22, 2022. City Council approved Resolution No. 7158 approving new mission, vision and values statements, core goal areas, and strategies, therefore authorizing the implementation of the City of Pico Rivera Five-Year Strategic Plan.

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

• Conducted the first Community Survey in 14 years and developed the City's inaugural five-year strategic plan. The Community Survey was conducted in English and Spanish for two (2) weeks and had a statistically random sample size of 483 adult residents. The survey results were used as an input for the fiveyear strategic plan, in addition to in-person community engagement, an internal working group, and City Council feedback. The purpose of the strategic plan is to ensure alignment between the City’s resources and activities, City Council’s policy direction, and to advance the City’s mission and vision over the next five (5) years.
• Conducted an Employee Engagement Survey, similar to the community survey.

The employee engagement survey was designed to measure how clear the City’s long-term direction and purpose are to employees, direction of organizational growth, and to understand satisfaction with the overall workplace culture. The results showed that the majority of employees feel they have the tools and resources needed to succeed in their job, are committed to the organization long-term, and have a strong sense of providing excellent customer service. The survey results also showed the desire for increased communication on the City’s goals and priorities.
• Awarded a Caltrans Grant to develop the Whittier Blvd. Multimodal Revitalization Plan in the amount of $332,000.

City Clerk
• Successfully implemented a Trusted Governance Records Management Program that establishes systematic controls that allows the City to declare that they have a “Trusted System” that is a combination of technologies, policies and procedures for public record retrieval and reproduction. A Trusted System allows the City departments to upload electronic documents or scan paper documents into the records repository, declare those scanned images as the official record and destroy paper.

Office of Sustainability
• Pico Rivera Innovative Municipal Energy (PRIME) applied to receive California Arrearage Payment Program (CAPP) assistance funds administered by the California Department of Community Services and Development (CSD) on behalf of its customers that incurred a past due balance of 60 days or more on their energy bill during the COVID-19 pandemic. Nine hundred and ninety-three eligible PRIME customers received a total of $323,921 in bill credits which were automatically credited to their Southern California Edison (SCE) bill in March 2022.
• In December 2021, the City won a grant in the amount of $50,000 from the Southern California Gas Company (So Cal Gas) for the purpose of climate adaptation and resiliency planning in disadvantaged communities. The City will use the grant funds to develop a Climate Action and Adaptation Plan that will also be incorporated into the General Plan.

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

Administrative Services
• Successfully updated the Procurement Policies and Procedures adopted by the City Council on November 9, 2021. Approved Resolution No. 7155, amended the citywide Procurement Policy and Procedures that allows staff to follow procurement and purchasing processes appropriately and ethically to ensure the efficient use of public funds.
• Obtained City Council approval for the American Rescue Plan Act (ARPA) Funds appropriations of $14,772,455 to fund various projects and programs, including the City pool, pavement improvement projects, PFOS/PFAS treatment facility, and partial funding for a new dog park. ARPA funding successfully appropriated based on the priority rankings from City Council members to projects and programs.
• City staff was successfully able to assist 315 residential and commercial water utility customers obtain economic relief on their utility bills in the amount of $159,275 through the California Arrearage Payment Program (CAPP). This program is a state program that assists utility customers who incurred a past due balance of 60 days or more on their utility bill during the COVID-19 pandemic relief period covering March 4, 2020 through June 15, 2021. • Successfully completed telecommunications upgrades to the City’s phone system. The City was able to upgrade the outdated phone system and telecommunications system to a more efficient and effective telecommunications platform, one which provides the City with a multitude of features that will optimize community engagement and services. A total of 150 new physical and smartphone devices were installed and multiple administrator/basic user trainings were held for all city staff over three (3) days.
• Successfully refinanced the 2001 Successor Agency bonds, which held an interest rate of 7%, with a private placement at a much lower, 1.51% interest rate, enabling the City to maximize savings while reducing the City’s pledge of Sales Tax over the life of the refunding bonds by roughly $7.455 million.

Additionally, an estimated $750,000 to $850,000 in annual Property Tax is expected to return to the General Fund once then outstanding debt amount is paid in full in 2026.
• Obtained approval from the Los Angeles County Superior Court of the State of California to issue a Default Judgment in Validation Proceedings related to our intent to issue and sell Pension Obligation Bonds. The Validation Judgment confirms that the City’s Unfunded Liability is an “obligation imposed by law,” which may be refinanced with Pension Obligation Bonds. This ruling is final and leaves no question that these bonds can be issued under the Refunding Bond Law.

Community and Economic Development
• Successfully presented to City Council a Vacant Lot ordinance to ensure unused, undeveloped land has the appropriate level of maintenance, security, and CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

ongoing care in order to reduce nuisances and encourage property owners to develop the land for productive use. City Council approved adding the Vacant Lots ordinance updating Pico Rivera Municipal Code (PRMC) Section 8.16.015. • Established a Tobacco Retail Licensing Program and prohibiting the sale of flavored tobacco in the City and updating PRMC 8.48.
• Major tenant improvements underway at Crossroads Plaza (for Home Depot site) with new anchor tenants. Crossroads Plaza is a large sales tax producer for the City.
• Completed a Community Resiliency Plan for Emergency Preparedness with the American Red Cross.
• Completion of the draft Housing Element update through State HCD review.

Human Resources
• Since COVID-19 remains fluid, staff has continuously updated the COVID-19 Prevention Plan to ensure a safe work environment.
• Hired 30 employees.
• Updated job descriptions and Personnel Rules and Regulations.

Parks & Recreation
• Successfully brought back in-person Special Events such as National Night Out, Mariachi Festival, Halloween Spooktacular, and the Holiday Festival & Tree Lighting. A total of eight (8) special events were hosted with over 21,000 attendees in total.
• Safely brought back in-person Summer Camp for youth ages Kindergarten through 8th grade. Camp was maxed-out at 112 campers per week, for eight (8) weeks.
• Successfully provided a Grab and Go summer meal program for children ages 18 and under. Fifty-nine thousand, six hundred and forty-seven (59,647) meals were provided with the help of volunteers who donated approximately 1,485 hours to the Summer Food Service Program.
• Awarded a grant from No Kid Hungry in the amount of $24,500 which supported the existing Summer Food Service Program in helping provide additional staff support, equipment, PPE, and promotional materials.
• Purchased and installed 20 security cameras and five (5) speakers at Rio Hondo Park to provide full coverage of all park areas, for a total cost of $116,320. The installed security surveillance camera system was dedicated in honor of fallen Sheriff Deputy Thomas Albanese, to commemorate his long-standing commitment to protect and serve our community.

Public Works
• Public Works Field Maintenance staff completed yearly winter field maintenance on all fields at all City parks.

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

• The Per- and Polyfluoroalkyl Substances (PFAS) Treatment System Project, Capital Improvement Project (CIP) No. 50042, addresses regional groundwater found to have a variety of PFAS constituents at various levels of concentration throughout the region’s water supply. Project entails monitoring of sampling for PFAS, design phase of the treatment facilities, procurement of dual media vessels, and construction of the future treatment facilities. • Facilities Condition Assessment and Security Master Services – Awarded a Professional Services Agreement to complete by end of fiscal year. • Annual Sidewalk Improvement Project, CIP No. 50038 - Awarded a construction contract for final completion.
• Geographic Information Systems (GIS) successfully implementing a focused GIS platform with the foundations of the GIS platform completed such as developing and acquiring data layers, integration of GIS with other enterprise City business systems, and establishing GIS support services for mapping requests and analysis.

General Fund Mid-Year Review – Six Months through December 31, 2021 Revenues
General Fund revenues through the halfway point (second quarter) total $20.02 million, or 44% of the $45.43 million annual budget, compared to $18.65 million at FY 2020-21 Mid-Year. General Fund revenues are not received evenly throughout the year, so revenue received through the second quarter is not expected to be 50% of the total budget. Staff projects that General Fund revenue will total $47.57 million this fiscal year, approximately $2.14 million greater than currently budgeted (See Table 1).

The General Fund has several sources of revenue, three (3) major categories including Sales Tax, Property Tax and Utility Users Tax, with Licenses and Permits, and Transient Occupancy Tax contributing closely behind the major categories. Table 1 below shows revenues by category.

Sales tax is the largest source of revenue for the General Fund. The Sales Tax revenue increased by $1.22 million, or 16% as compared to this same period last year due to the City continuing to recover economically from COVID-19 in the following major sales tax generating groups. Demand and consumption of fuel and prices of gasoline at the pumps have spiked to record levels, and this has resulted in a boost in the sales tax associated with the fuel and service station sector. The City has experienced a strong rebound from casual dining and quick-service restaurants, and receipts from family apparel, electronic/appliance stores, repair shop-hand tools, light industrial/ printers, business services, and the state and county pools were also up.

While local sales tax collections increased as the economy rebounded from the pandemic, some of that growth is attributed to inflation, which was the highest it has CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

been in over thirty years. Given the positive results and the continuing upward trend, staff recommends an increase of $2 million in the General Fund Sales Tax budget. This is consistent with the most recent projections provided by the City’s sales tax consultant, HdL Companies (HdL). It is important to note that the sales tax budget is composed of HdL’s projections. HdL builds in a certain amount of conservatism in their projections and the economy is rebounding more quickly than industry experts initially predicted.

Property tax is the second largest General Fund revenue sources, a net taxable value increase of 6.1% for the 2021-22 tax roll that was actually more than the increase countywide at 3.6%. The median sale price of a detached single family residential home in Pico Rivera from January through October 2021 was $602,500. This represents a $67,500 or 12.62% increase in median sale price from 2020. Growth in home sales strengthened in the summer of 2020 and is reflected on the 2021-22 tax rolls. Home prices increased in the second half of 2020 due to low inventory of available homes for sale and historically low mortgage rates. These conditions have continued to cause prices to rise in 2021. Based on actual receipts to date, staff recommends an increase of $249,224 in the General Fund Property Tax budget.

Utility Users Tax (UUT) is higher by $643,488 as compared to the same time last fiscal year primarily due to an increase in usage and pricing of electric and natural gas billed charges. When comparing prices of Electricity per Kilowatt Hour (EKH) and Utility (piped) gas per therm (UGT), the Bureau of Labor Statistics shows EKH went up 13% in the Los Angeles Area and UGT went up 19%. Despite this trend, UUT will be reevaluated during the third quarter review. Staff expects this revenue to come within budget.

Licenses and Permits are slightly higher by $287,318 in FY 2021-22 as compared to FY 2020-21 primarily due to an increase of Plan Check fees and Other Licenses and Permits fees administered and collected by the Building and Planning division. Staff will continue to monitor this and expects to be on target with budget.

Transient Occupancy Tax (TOT) the hotel visitor tax is higher by $125,300 as compared to the same time last fiscal year primarily attributable to the rebound of travel and lodging and more COVID-19 restrictions being lifted. TOT revenue is expected to meet budget.

Business License Tax revenue experienced higher revenue at mid-year in FY 2020-21 as compared to FY 2021-22 by $173,282 primarily due to last fiscal year being a “catchup” for delinquent and late fees for businesses not meeting compliance. FY 2021-22 is more reflective of pre-pandemic revenues and expected to meet budgeted amounts.

Parks and Recreation revenues increased by $58,000 as compared to this period in FY 2020-21, primarily due to the cancelation of events and in-person services at the height CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

of COVID-19 restrictions in FY 2020-21. Increases are primarily driven by the expansion of recreation programs and contact class offerings in FY 2021-22. The reopening of limited programs and services has slightly increased revenues but with the continued restrictions still in place and the closure of the Smith Park Pool, it is expected that this category will not meet budget expectations and will come in $164,100 below budget, with year-end projections anticipated to be $157,400.

Overall, General Fund revenues are projected to end the year approximately $2,144,887 or 4% higher than what was budgeted at the start of the fiscal year for a total FY 2021-22 revenue projection of approximately $47,578,527. This is primarily attributed to increased revenues in Sales Tax, Property Tax, and Licenses and Permits, as described above. Staff will continue to monitor the revenue trends for the remainder of the fiscal year and modify the year-end estimate, if necessary, during our third quarter review.

Table 1. General Fund Revenues by Category
Revenue Source
FY 20-21

ACTUALS
FY 20-21

MID-YEAR

ACTUALS
FY 21-22

ADOPTED
FY 21-22

MID-YEAR

ACTUALS
FY 21-22

YEAR-END

PROJECTIONS
$
FY 20/21
vs.

FY 21/22

MID-YEAR
%
FY 20/21
vs.

FY 21/22

MID-YEAR

YEAR-END

VARIANCE
Sales Tax 21,325,436 6,432,252 20,334,350 7,655,617 22,334,350 1,223,365 16% 2,000,000 Property Tax 11,792,050 5,889,239 12,231,509 5,924,695 12,480,733 35,456 1% 249,224 Utility Users Tax 3,157,258 1,138,914 3,130,682 1,782,402 3,130,682 643,488 36% - Franchise Tax 941,607 91,502 812,000 98,231 812,000 6,729 7% - Transient Occupancy Tax (TOT) 433,797 118,985 433,620 244,284 433,620 125,299 51% - Business License Tax 1,622,135 700,885 1,433,801 527,602 1,433,801 (173,282) (33%) - Parks & Recreation Fees 66,290 10,749 321,526 68,775 157,426 58,026 84% (164,100) Licenses & Permits 1,607,765 776,888 1,324,616 1,064,206 1,324,616 287,318 27% - All Other Revenues* 3,085,018 1,855,661 3,791,080 1,841,655 3,820,843 (14,006) (1%) 29,763 OPERATING REVENUE 44,031,356 17,015,074 43,813,184 19,207,468 45,928,071 2,192,394 11% 2,114,887 Cares Act 919,448 874,349 - 28,703 30,000 (845,646) (2946%) 30,000 Transfers In** 1,375,868 761,022 1,620,456 783,845 1,620,456 22,823 3% - TOTAL - GENERAL FUND REVENUE 46,326,671 18,650,444 45,433,640 20,020,016 47,578,527 1,369,571 7% 2,144,887 *Includes Fines & Forfeitures, Charges for Services, Use of Money, Other Revenue, and Intergovernmental Revenue **Includes Transfer In (Gas Tax)
Expenditures
General Fund expenditures through the halfway point (second quarter) total $26.38 million, or 58% of the $45.433 million Adopted Budget. Most departments had decreases from the prior year primarily in Salaries and Benefits by $878,300 due to unfilled vacancies in various City departments. Maintenance and Operations costs in the General Fund departments increased by $1.15 million as compared to this same period last year largely due to the prefunding of contributions to the City’s Other PostEmployment Benefit (OPEB) as described below.

Discussion of Departments with significant variances from the prior year are as follows:

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

• Administration mid-year expenditures are lower compared to the same period last year, due to attorney fees reallocated to the departments which utilize the service. This reallocation resulted in a decrease in the Administration department and increases in legal fees to appropriate departments below. It is expected to meet budget expectations by the end of the year. • Public Safety (Los Angeles County Sheriff’s Department) is tracking within budget as compared to same period last year and expected to come in within budget.
• Administrative Services is slightly higher as compared to last fiscal year due to Information Technology (IT) division being under Administrative Services. The Salaries and Benefits costs are tracking under due to position vacancy as the incumbent Director is overseeing this department and is also filing as the Interim Assistant City Manager under the Administration department. Maintenance and Operations costs are tracking higher due to an active list of ongoing IT projects, including Office 365, Telecommunications upgrades, and an Information Technology Assessment. It is expected to meet budget expectations by yearend. • Community & Economic Development is tracking below by 4% as compared to the same period last year primarily due to salary savings from existing employee vacancies that are expected to be filled by the end of the fiscal year.

Maintenance and Operations costs are tracking higher than last year due to ongoing Professional and Contracted Services such as Planning and Building Inspection Services and expected to come within budget by year-end. • Non-Departmental most notable increase is due to the prefunding of $972,000 in contributions to the City’s Other Post-Employment Benefit (OPEB) in FY 2021-22 as compared to last fiscal year. The OPEB cost had been deferred since it was initially funded in 2017. Other notable citywide increases are due to annual Group Health rate increases and Tuition Reimbursement expenditures moved from the Human Resources department to Non-Departmental. It is expected to meet budget expectations by the end of the year.
• Human Resources expenditures decreased in the Salaries and Benefits category due to the IT division moving to the Administrative Services department. The Maintenance and Operations costs increased due to City Attorney reallocation from Administration to each department, increase in recruitment costs, and training and compliance of COVID-19 regulations. Due to an increase in recruitment costs and related supplies, staff is recommending a budget adjustment of $13,400 as detailed in Enclosure 1.

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

• Parks & Recreation has increased expenditures as compared to last fiscal due to COVID-19 restrictions lifting and more programs/services being offered. The increase to Salaries and Benefits are primarily due to hourly salaries for staff returning to work. The Maintenance and Operations increases are primarily due to Special Events such as the Mariachi Festival, Veteran’s Day Event, and Holiday Tree Lighting Event, along with Contracted Services costs for additional programming and services being offered. Although as compared to last fiscal year, the Parks & Recreation department expenditures have increased, they are expected to meet budget expectations by end of the year. • Public Works is tracking reasonably in line with their total budget as compared to this same period last fiscal year. The salary savings from unfilled vacancies include the vacant Director and Deputy Director Positions and expected effects of the Early Retirement Incentive Program (ERIP). The vacant Director and Deputy Director are being backfilled with management contract services. The Maintenance and Operations costs increase is attributed to tree trimming services contract increases as well as the management consulting team. Due to an increase in street, park and fleet maintenance supplies, repairs, and overtime costs, staff is recommending a budget adjustment of $45,000 for the remainder of the fiscal year as detailed in Enclosure 1.
• Transfers Out includes the $5 million refinancing expenditure for the 2001 Tax Allocation Bonds (TABs) that was approved by City Council on April 13, 2021.

This General Fund Designation is partially funding the refinancing of the 2001 Tax Allocation Bonds to obtain a more favorable interest rate and increase savings. The City was able to successfully refinance the outstanding 2001 Bonds from 7% to 1.51% to generate a substantial overall debt service and sales tax pledge savings of approximately $10.95 million.

Table 2 shows expenditures by Department.

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

Table 2. General Fund Expenditures by Department

DEPARTMENT / EXPENDITURE CATEGORY
FY 20-21

MID-YEAR

ACTUALS
FY 21-22

ADOPTED
FY 21-22

AMENDED
FY 21-22

MID-YEAR

ACTUALS
FY 20/21
vs.

FY 21/22

MID-YEAR

ACTUALS
FY 20/21
vs.

FY 21/22

MID-YEAR

ACTUALS
Percentage of
Budget Used

ADMINISTRATION
Salaries & Benefits 751,468 1,505,174 1,505,174 755,251 3,783 1% Maintenance & Operations 174,342 434,560 651,953 155,945 (18,397) (11%) TOTAL ADMINISTRATION 925,810 1,939,734 2,157,127 911,196 (14,614) (2%) 47% Public Safety 6,121,633 12,713,448 12,974,036 6,089,195 (32,438) (1%) 48%

ADMINISTRATIVE SERVICES
Salaries & Benefits 781,709 1,730,251 1,708,411 725,418 (56,291) (7%) Maintenance & Operations 42,526 695,751 744,591 224,488 181,961 428% TOTAL ADMINISTRATIVE SERVICES 824,235 2,426,002 2,453,002 949,905 125,670 15% 39%

COMMUNITY & ECONOMIC DEVELOPMENT
Salaries & Benefits 1,892,489 3,754,249 3,582,249 1,526,076 (366,412) (19%) Maintenance & Operations 203,748 1,983,437 2,438,802 486,295 282,547 139% TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 2,096,237 5,737,686 6,021,051 2,012,372 (83,865) (4%) 35% Non-Departmental 3,106,169 6,232,742 6,232,742 3,178,026 71,857 2% 51%

HUMAN RESOURCES
Salaries & Benefits 442,242 649,436 649,436 341,764 (100,478) (23%) Maintenance & Operations 194,598 436,650 675,293 270,749 76,151 39% TOTAL HUMAN RESOURCES 636,840 1,086,086 1,324,729 612,513 (24,327) (4%) 56%

PARKS & RECREATION
Salaries & Benefits 2,056,311 4,597,466 4,597,466 2,124,959 68,649 3% Maintenance & Operations 233,573 996,018 1,312,807 345,512 111,939 48% TOTAL PARKS & RECREATION 2,289,883 5,593,484 5,910,273 2,470,471 180,588 8% 44%

PUBLIC WORKS
Salaries & Benefits 2,637,722 4,526,567 4,369,196 2,210,119 (427,602) (16%) Maintenance & Operations 1,408,898 4,112,890 4,630,667 1,889,611 480,713 34% TOTAL PUBIC WORKS 4,046,619 8,639,457 8,999,863 4,099,730 53,111 1% 47% GENERAL FUND OPERATING EXPENDITURES 20,047,427 44,368,639 46,072,823 20,323,409 275,982 1% 46% TOTAL Salaries & Benefits 8,561,940 16,763,143 16,411,932 7,683,588 (878,352) TOTAL Maintenance & Operations 11,485,486 27,605,496 29,660,891 12,639,821 1,154,335 20,047,427 44,368,639 46,072,823 20,323,409 275,982 1% 46% Transfers Out - 1,065,000 6,065,000 6,065,000 6,065,000 0% 569% TOTAL - GENERAL FUND EXPENDITURES 20,047,427 45,433,639 52,137,823 26,388,409 6,340,982 32% 58% General Fund Citywide
The year-end revenues are slightly higher than estimated, while expenditures are generally consistent with annual projections. At the end of the second quarter or halfway point, expenditures exceed revenues due to upfront expenditures such as TABs Successor Agency Refinancing, OPEB, and Contracted Services. Staff is projecting that revenues will exceed expenditures by approximately $2,144,887 by June 30, 2022.

The mid-year report is developed using six (6) months of actual (unaudited) activity for FY 2021-22. An update will be provided in the FY 2021-22 third quarter budget results.

Except for the identified variances, expenditures and revenues are tracking as expected. Table 3 below summarizes the total General Fund revenues and expenditures citywide.

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

Table 3. General Fund Revenues and Expenditures Citywide Totals FY 20-21

MID-YEAR

ACTUALS
FY 21-22

ADOPTED
FY 21-22

AMENDED
FY 21-22

MID-YEAR

ACTUALS
FY 21-22

YEAR-END

PROJECTIONS
$
FY 20/21
vs.

FY 21/22

MID-YEAR

ACTUALS
%
FY 20/21
vs.

FY 21/22

MID-YEAR

ACTUALS

YEAR-END

VARIANCE
REVENUE* $ 18,658,773 $ 45,433,640 $ 45,606,639 $ 20,020,016 $ 47,578,527 $ 1,361,243 7% $ 2,144,887 EXPENDITURES** 20,047,427 45,433,640 47,137,824 21,388,409 47,137,824 1,340,982 6% 1,704,184 SUBTOTAL (1,388,653) - (1,531,185) (1,368,393) 440,703 20,260 (1%) 440,703 ONE-TIME TRANSFER OUT (TABs REFINANCE) - - 5,000,000 5,000,000 5,000,000 5,000,000 100% 5,000,000 SURPLUS / (DEFICIT) $ (1,388,653) $ - $ (6,531,185) $ (6,368,393) $ (4,559,297) $ (4,979,740) 78% $ (4,559,297) *Includes Non-Operating Transfers In (Gas Tax and Intergovernmental Transfers) **Includes Vacancy Savings & Non-Operating Xfer out
The Administrative Services Department conducted a three (3) year comparison of the mid-year of FY 2019-20 through mid-year of FY 2021-22 that shows pre-pandemic, pandemic, and post-pandemic actuals as is depicted in Graph 1. The mid-year of FY 2019-20 shows pre-pandemic revenues and expenditures that are considered under normal operations. The mid-year of FY 2020-21 was during the pandemic impacted the budget with unexpected expenses and significant uncertainty about how long the pandemic would last. FY 2021-22 is the reduced impact of the pandemic and allowing operations to align more closely with pre-pandemic budgets. It is important to note FY 2021-22 expenditures includes one-time Transfer Out for the $5 million refinancing of the 2001 Tax Allocation Bonds which was paid out of previously designated amounts within the General Fund. This is considered a one-time event and should not be factored in the analysis of mid-year performance.

Graph 1. Mid-Year 2019 Actuals through Mid-Year 2022 Actuals CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

General Fund Budget Adjustments:

The FY 2021-22 General Fund Budget was adopted as a balanced budget of $45,433,640 in revenues and expenditures. Since its adoption, certain unavoidable costs have been identified and are being recommended for budget adjustments as outlined in Enclosure 1 for the General Fund and in Enclosure 2 for Enterprise Funds.

FY 2021-22 Year-End Projections anticipate sufficient funds for the critical adjustment recommendations.

GENERAL FUND
ADJUSTMENTS Decrease Increase
New
Appropriation
Request
Final
Net Increase /
(Decrease)
REVENUE $ (186,600) $ 2,271,724 $ - $ 2,085,124
EXPENDITURE $ 58,400 $ 58,400

TOTAL ADJUSTMENTS

INCREASE/(DECREASE)
$ 2,026,724
Enterprise Funds
The City has four (4) Enterprise Funds – Water Authority, PRIME, Golf Course, and Sports Arena. Collectively, these are all separate funds where the City charges a fee to customers to cover all or most of the costs of services it provides. A review of these funds is conducted as part of the FY 2021-22 Mid-Year Budget Review. Upon analysis, the Enterprise Funds require mid-year adjustments to revenue and expenditures as outlined below primarily due to updated projections and budgetary clean-up. Enclosure 2 of this document details the funds and categories.

ENTERPRISE FUNDS
ADJUSTMENT Decrease Increase
New
Appropriation
Request
Final
Net Increase /
(Decrease)
REVENUE $ (106,500) $ 2,261,000 $ - $ 2,154,500
EXPENDITURE $ - $ - $ 2,200,000 $ 2,200,000

TOTAL ADJUSTMENTS

INCREASE/(DECREASE)
$ (45,500)
The total Enterprise Funds summary of revenues and expenditures as of December 31, 2021 on Table 5, on the next page.

Water Operations Enterprise Fund
The FY 2021-22 Water Fund revenues includes the implementation of the water rate increases of 10% that was adopted by the City Council on April 27, 2021. The revenue also includes the $5 million TABs refinance as previously discussed in this report. Staff expects to meet budget.

Pico Rivera Innovative Municipal Energy (PRIME) Fund
The PRIME Fund includes revenues and expenditures for the purchase and sale of “greener” energy for consumers. FY 2021-22 Mid-Year expenditures are tracking higher than revenues by approximately $685,000 primarily due to unanticipated CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

changes in the energy market as a result of extreme heat events during the Summer of 2021, causing an increase in demand on the statewide grid and exorbitant market place energy prices. Staff recommends a net reduction of $129,000 due to updated revenue projections, unanticipated expenditure increases due to exorbitant energy market place prices, and an expenditure budgetary cleanup item for California Public Utilities Commission mandates for the purchase of Resource Adequacy supply.

Golf Course Fund
The Pico Rivera Golf Course experienced an increase in play last fiscal year due pandemic restrictions limiting indoor activities and golf being one of the only outdoor sports allowed, but with pandemic restrictions lifting and partial green closures the golf play revenue has decreased. The lifting of pandemic restrictions allowed for indoor activities and events to be held in the Banquet Hall which has increased rental revenue and concession sales. Due to the impending closure of the Golf Course in late 2022, staff has updated revenue projections to more align with actual receipts and end of year projections.

Sports Arena Fund
The Sports Arena is slowly recovering from COVID-19 restrictions and have not resumed operations as pre-pandemic levels for rentals. Certain expenditures are included for the maintenance/facility security efforts. Staff will continue to monitor and reevaluate at third quarter.

Table 5. Summary Enterprise Fund Budgets
Water Operations PRIME Golf Course Sports Arena
Revenue $ 10,647,511 $ 7,114,213 $ 483,527 $ (59)
Expenditures $ 4,146,387 $ 7,799,417 $ 589,073 $ 43,200 SURPLUS / (DEFICIT) $ 6,501,124 $ (685,204) $ (105,546) $ (43,259) FY 2021-22 Enterprise Funds Mid-Year Results
Conclusion:

This Mid-Year (second quarter) Report presents an overview of the City’s operating revenues and expenditures for the mid-year ending December 31, 2021 in comparison to the previous year. Mid-Year operating expenditures are in line with the current budget at 51%. The projected year-end General Fund revenues are on target compared to the budget, and projected to come in slightly higher than budget by approximately $2.14 million or 4% by the end of FY 2021-22. The financial results from the prior fiscal year, combined with the FY 2021-22 mid-year data, confirm the City’s goal of continuing to remain on the path to structural balance through fiscal discipline CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA MID-YEAR BUDGET REPORT AS OF DECEMBER 31, 2021

being a fundamental component of financial reporting. Departments continue to work to reduce impacts to the General Fund and understand their financial pressures and should be commended for their efforts. Staff will continue to monitor each revenue source and expenditure activity closely and will evaluate opportunities to enhance revenues and reduce expenditures.

Steve Carmona
SC:AG:DS:ep
Enclosures: 1) FY 2021-22 Mid-Year General Fund Budget Adjustment Worksheet 2) FY 2021-22 Mid-Year Enterprise Funds Budget Adjustment Worksheet

CITY OF PICO RIVERA
Fiscal Year 2021-22 Mid-year Budget Adjustments
ENCLOSURE 1 - General Fund
GENERAL FUND Decrease Increase
New
Appropriation
Request
Net Increase /
(Decrease) Notes

REVENUE
Sales & Use Tax
100.00.0000-40100 $ 1,000,000 $ 1,000,000 Increase in General Consumer Goods/State and County Pools 100.00.0000-40101 $ 1,000,000 $ 1,000,000 Increase in General Consumer Goods/State and County Pools Property Tax
100.00.0000-44200 $ 222,490 $ 222,490 Increase in home sales & median home price 100.00.0000-45400 $ 26,734 $ 26,734 Increase in home sales & median home price Parks & Recreation Fees
100.00.0000-46501 $ (300) $ (300) No longer charging NSF fees due to not using payment plans. 100.00.0000-46503 $ (38,880) $ (38,880) No longer offering Tiny Tot program. 100.00.0000-46506 $ (37,500) $ (37,500) Not offering aquatics programming due to pool being closed. 100.00.0000-46508 $ (24,900) $ (24,900) Not offering youth sports due to pandemic. 100.00.0000-46509 $ - $ 22,500 $ 22,500 Large increase in adult softball activities during pandemic. 100.00.0000-46510 $ (45,000) $ (45,000) Not offering many contract classes due to pandemic. 100.00.0000-46511 $ (1,980) $ (1,980) Not offering adaptive recreation during pandemic. 100.00.0000-46514 $ (200) $ (200) Not offering fee supported teen programming during pandemic. 100.00.0000-46520 $ (3,840) $ (3,840) COVID-19 outbreak during program and refunded all money to players to stop program. 100.00.0000-46601 $ (8,000) $ (8,000) Canceling many trips due to low enrollment caused by pandemic. 100.00.0000-46603 $ (1,000) $ (1,000) Not offering programming during pandemic. 100.00.0000-46607 $ (25,000) $ (25,000) Offering reduced programming during pandemic.

EXPENDITURE
Administration
City Attorney
100.14.1400-54500 $ (40,800) $ (40,800) Reallocate legal expense budget from City Attorney to departments to meet operational needs.

Administrative Services
Administration
100.20.2000-56910 $ 6,000 $ 6,000 Reallocate legal expense budget from City Attorney to departments to meet operational needs.

Community & Economic Development
Planning
100.30.3010-56910 $ 19,800 $ 19,800 Reallocate legal expense budget from City Attorney to departments to meet operational needs.

Public Works
Street Maintenance
100.40.4030-54605 $ 8,000 $ 8,000 Increase in asphalt prices and services requests for street repairs and road maintenance.

Park Maintenance
100.40302-51300 $ 12,000 $ 12,000 Increase in overtime usage due to sport fields maintenance and support for special events.

Fleet Maintenance
100.40.4033-53100 $ 10,000 $ 10,000 Increase in costs of automobile supplies and need for vehicle maintenance. 100.40.4033-53300 $ 10,000 $ 10,000 Increase in maintenance equipment supplies and usage. 100.40.4033-53500 $ 5,000 $ 5,000 Upgrade for outdated diagnostic equipment to perform work.

Human Resources
Administration
100.60.6000-54400 $ 2,400 $ 2,400 Early Detection Health Screening services.

Recruitment
100.60.6010-52200 $ 1,000 $ 1,000 Increase in interview and labor relations supplies. 100.60.6010-54400 $ 10,000 $ 10,000 Increase in ongoing recruitment costs (Live Scan, physical, testing, etc.) Parks & Recreation
Administration
100.80.8000-56910 $ 15,000 $ 15,000 Reallocate legal expense budget from City Attorney to departments to meet operational needs. $ (40,800) $ 99,200 $ - $ 58,400
$ (186,600) $ 2,271,724 $ - $ 2,085,124
$ 2,026,724
March 8, 2022

EXPENDITURE ADJUSTMENTS

REVENUE ADJUSTMENTS

NET ADJUSTMENTS INCREASE/(DECREASE)

CITY OF PICO RIVERA
Fiscal Year 2021-22 Mid-year Budget Adjustments
ENCLOSURE 2 - Enterprise Funds
ENTERPRISE FUNDS Decrease Increase
New
Appropriation
Request
Net Increase /
(Decrease) Notes

REVENUE
PRIME
560.00.0000-47750 $ 2,071,000 $ - $ 2,071,000 Generation rate adjustment increased estimated revenue.

Golf Course
570.00.0000-47200 $ - $ 15,000 $ 15,000 Increased sales of miscellaneous items. 570.00.0000-48400 $ (68,000) $ (68,000) Driving range partial closure due to WND project. 570.00.0000-48660 $ - $ 150,000 $ 150,000 Opening of banquet hall and increased usage. 570.00.0000-48680 $ (3,500) $ (3,500) No longer offering lessons due to Golf Pro leaving. 570.00.0000-48700 $ (35,000) $ - $ (35,000) Reduced merchandise preparing for Golf Course closure. 570.00.0000-48820 $ - $ 25,000 $ 25,000 Increased usage of golf carts.

EXPENDITURE
PRIME
560.16.1635-54275 $ - $ 1,300,000 $ - $ 1,300,000 Unanticipated increase in energy market prices and trending hot weather. 560.16.1635-54277 $ - $ 900,000 $ - $ 900,000
Inadvertently left off the budget in FY 21-22. RA is a an annual cost related to power supply and the procurement of RA is a compliance requirment for PRIME operations. $ - $ 2,200,000 $ - $ 2,200,000
$ (106,500) $ 2,261,000 $ - $ 2,154,500
$ (45,500)
March 8, 2022

EXPENDITURE ADJUSTMENTS

REVENUE ADJUSTMENTS

NET ADJUSTMENTS INCREASE/(DECREASE)
To: Mayor and City Council
From: City Manager and City Attorney
Meeting Date: March 8, 2022
Subject: REVIEW AND PROVIDE DIRECTION REGARDING
PROPOSED RESOLUTION #092821 “TO INCREASE THE

TRANSPARARENCY, ACCOUNTABILITY AND

PARTICIPATION OF OUR CITIZENRY IN PICO RIVERA
GOVERNMENT”
Recommendation:

1. Discuss whether the City Council wishes to provide direction on taking action on all or certain elements of proposed Resolution #092821 offered by Councilmember Raul Elias; or

2. Take no action at this time.

Fiscal Impact:

Determining the fiscal impact at this time is difficult due to the unknown scope of the proposed changes. There may also be fiscal impacts related to the implementation and monitoring of any elements of the proposed resolution, if adopted.

Background:

At the City Council meeting of September 28, 2021, Mayor Elias presented to the City Council a proposed resolution (Resolution #092821) entitled: “To Increase the Transparency, Accountability and Participation of Our Citizenry in Pico Rivera Government.” (Herein referred to as Proposed Resolution.) It should be noted that the Councilmember’s resolution was not previously submitted to the City Manager or City Attorney for review or comment. This item was presented to the City Council at the meetings of October 26, 2021 and the study session of November 9, 2021.

At each of these meetings the item was continued and requested to be brought back to the City Council for further discussion.

The purpose of this agenda report is to provide the City Council the views of the City’s professional staff and whether the Proposed Resolution comports to existing State and CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
REVIEW OF COUNCILMEMBER ELIAS’ PROPOSED RESOLUTION

local law.

A full copy of the Proposed Resolution is attached to this agenda report as Enclosure 1 for City Council review.

Discussion:

The following is a section-by-section analysis of the Proposed Resolution offered by Councilmember Elias. This review outlines the provisions of the Proposed Resolution and its conformance with California State Law, the City’s Municipal Code and existing Resolutions and Policies.

The text of the Proposed Resolution is set forth and comments to the suggested language are provided in italics:

RESOLUTION #092821
DATE: September 28, 2021
RESOLUTION: TO INCREASE THE TRANSPARENCY, ACCOUNTABILITY AND

PARTICIPATION OF OUR CITIZENRY IN PICO RIVERA CITY GOVERNMENT WHEREAS the City Council establishes the City Council's overall policy direction and is responsible for determining the size, scope, and financing, of city services and projects,
While the City Council’s duties and responsibilities are broader in scope, this statement is technically correct.

WHEREAS the current City Council Meeting Agenda format does not follow the Robert's Rules of Order, Standard Order of Business.

Pursuant to City Resolution No. 3270, the City Council (at that that time) adopted Robert’s Rules of Order to govern City Council meeting procedures.

WHEREAS the resolution dated 05-26-2020 prohibits the creation of City Council Standing Committees.

While the action taken at the May 26, 2020 was not in the form of a Resolution, the then City Council did approve a policy approach to allow the Mayor to identify and appoint members to Ad Hoc committees designated for a specific purpose and for a limited time period (not to exceed 90 days). The City Council further determined that the City Council would not allow the creation of standing committees, but “rather discuss issues of concern in an open session with a quorum of Council members present.” This policy decision was approved by a vote of 4 in favor CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
REVIEW OF COUNCILMEMBER ELIAS’ PROPOSED RESOLUTION

(Members Salcido, Sanchez, Tercero, Camacho) and 1 opposed (Member Elias).

Policy decisions such as standing committees or Ad Hoc committees rest with City Council and can be changed, modified or eliminated at the pleasure of the City Council. The recommendation from the City Manager was to avoid standing committees due the financial burden anticipated by staffing, including attorney fees, of such meetings in the amount of approximately $150,000 to $200,000 annually.

WHEREAS section 1.04.050 Writing and language of the City of Pico Rivera Municipal code states" Writing includes any form of recorded message capable of comprehension by ordinary visual means. Whenever any notice, report, statement or record is required or authorized by this code, it shall be made in writing in the English language, unless it is expressly provided otherwise. (Prior code § 1305)" This language from the Municipal Code is correct and accurate.

BE IT RESOLVED that the Mayor, an elected official, or in the absence of the Mayor, Mayor Pro Tem be included in the preparation of the Pico Rivera City Council's Regular and Special meeting agendas.

This recommendation is inconsistent with the City Council-City Manager form of government as approved by the voters of Pico Rivera upon incorporation and codified in Pico Rivera Municipal Code §2.04.010. In addition, it would be in opposite to the duties of the City Manager as set forth in Pico Rivera Municipal Code §2.04.090, which reads in part:

2.04.090 Legislative and executive action.

As a chief administrative officer and advisor of the city council, the city manager shall at all times advise the city council as to all legislative, executive and administrative duties and responsibilities of the city council, and shall recommend to the city council such measures, ordinances or procedures as he or she shall deem necessary or expedient to carry out the purposes of the municipal government.

Neither the Government Code nor the Pico Rivera Municipal Code establishes within the powers of the Mayor the duty or right to be included in the preparation of a Regular City Council meeting agenda. It should be noted that the Brown Act, Government Code §54956, allows the Mayor of a City to call for a Special Meeting of a City Council with 24 hours’ notice.

BE IT FURTHER RESOLVED that the Council receive monthly and annual written reports from every department, commission, committee, and contract over $100,000 as well as stimulated meetings with organized labor representatives under existing Memorandum of Understanding (MOU) to be included in the agenda packet for the first Council meeting of the month reflecting the progress of the previous month.

This item is not clear. Requiring monthly written reports from each “department, CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
REVIEW OF COUNCILMEMBER ELIAS’ PROPOSED RESOLUTION

commission, committee and contract over $100.000 [sic] as well as stimulated meetings” with labor representatives would require an exhaustive effort by each and every director, commission, vendor and labor union each month to prepare a report for the City Council. There needs clarity on what specifically is being requested. In addition, if the request for a report is from the City’s labor unions, there might be negotiation requirements with each labor group to request a report as recommended by the Mayor. Such monthly reports would certainly detract from the City’s business operations and progress. A semi-annual and annual report is part of the City’s budget process. If a status report of contracts which exceed $100,000 is being requested, a monthly report would redirect the City’s efforts from conducting the operational business of each department to continually preparing reports for City Council update.

BE IT FURTHER RESOLVED that the Council, shall establish a sufficient number of committees to enable it to carry out its policy making duties; and the duty of the Council and its committees is to become fully informed of the business of the City; and the duty of the committees is to report to the Council any information or recommendations necessary to enable the Council to properly legislate, Whenever the City Council establishes committees, either standing or Ad Hoc, staff is required to services those committees. A committee structure can be beneficial, especially in larger cities, but cities the size of Pico Rivera generally operate through the entire legislative body. Ultimately, policy decisions rest with the entire City Council.

BE IT FURTHER RESOLVED that the City Council meeting agenda format will be modified to comply with Robert's Rules of Order, Standard Order of Business.

The City Council does function under Robert’s Rules of Order. It is the Mayor’s duty (as Chair) to run and oversee all City Council meetings (subject to City Council review). The order of business has previously been addressed and defined by the City Council.

BE IT FURTHER RESOLVED that resolution dated 05-26-20 shall be suspended indefinitely to allow for greater citizen participation in the creation and execution of public policy by the creation and maintenance of Standing Citizen Committees, Again, there was no resolution adopted on May 26, 2020. The policy statements by the then City Council are subject to review by the current members of the City Council. Standing Citizen Committees or City Council Committees will be subject to the Brown Act and will require City staff and attorney services. All these additional services will result in additional cost to the City’s budget.

BE IT FINALLY RESOLVED that section 1.04.050 Writing and Language of the City CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 8, 2022
REVIEW OF COUNCILMEMBER ELIAS’ PROPOSED RESOLUTION

of Pico Rivera Municipal code be amended to include "English and Spanish language" including Spanish translation services for all City Council meetings.

If the City Council desires to have all agendas be translated into Spanish a municipal code amendment would be required. Translation costs will be significant.

If the City Council wishes to have Spanish interpreter services implemented at each City Council meeting, direction would need to be provided to the City Manager to research the cost involved in securing such services and to report back to the City Council for final approval. California law does not require interpreter services for city council meetings.

BE IT FINALLY RESOLVED that all resolutions presented in this paper be effective immediately with the simple majority vote of the City Council The policy directives expressed in the Proposed Resolution would need to be separately identified and defined in order to craft the necessary legislative action to comport to State or local laws.

Conclusion:

While the City Council has previously discussed various elements of the Proposed Resolution, moving forward with the various components presented will certainly have significant operational and financial impacts to the City. These impacts do not address or reconcile the other issues regarding the authority defined in the City Council-City Manager form of government and current law defined by the California Government Code and the Pico Rivera Municipal Code.

Steve Carmona
Arnold M. Alvarez-Glasman
SC:AMAG
Enclosure: 1) Resolution #092821