and subsequently awarded a construction contract to the second lowest bidder, Vido Samarzich, Inc., in the amount of $320,255. A 10% contingency was authorized at the time of project award, which has been utilized to address additional sidewalk, curb and gutter locations in need of repairs. Additional appropriation in the amount of $32,000 was authorized on January 25, 2022 to extend the trench repair limits at two (2) locations. The project was successfully completed on January 31, 2022 in accordance with the specifications and within budget. The final construction contract amount with Vido Samarzich, Inc. is $374,457 which includes a change order due to the adjustment of the final bid quantities and additional repair work (Enclosure 1). The table below summarizes the total project cost and funding:
Funding Category
Estimated
Budget
Measure R- Fund 207 (FY 2021-22) $432,000
TOTAL PROJECT BUDGET: $432,000
Project Activity Estimated Cost
Project Administration $7,318
Design $14,610
Construction $320,255
Construction Change Order $54,202
Construction Management & Inspection $16,615
TOTAL PROJECT COST: $413,000
Conclusion:
The total cost of the project is $413,000 which includes design, construction, and construction management and inspection services that were provided by the Engineering Division staff. Therefore, staff recommends accepting the project as complete and filing a Notice of Completion with the Los Angeles County RegistrarRecorder’s Office. If no claims are filed within 35 days after recordation, the City will release the 5% retention totaling $18,722.87.
Steve Carmona
SC:TR:NC:ll
Enclosure: 1) Construction Change Order
CITY OF PICO RIVERA
Project No.50038
1 | Page
CITY OF PICO RIVERA
PUBLIC WORKS DEPARTMENT
Capital Projects Division
CONTRACT CHANGE ORDER NO. 1 (FINAL)
PROJECT NAME: Annual Sidewalk Improvements Project
TO: Vido Samarzich, Inc.
You are hereby instructed to comply with the following changes from the Contract Plans and Specifications:
SUMMARY OF CHANGES
Description
(Detailed Explanation Attached)
Change in
Contract Price1
Change in
Work Days
1 Adjustment in Final Bid Quantities
including additional item:
Additional AC paving at 9312 Reichling Ln
Additional trenching at 4101 Rosemead
Temporary cold mix at Paramount
Grind and cap at Paramount Blvd &
Rosemead Blvd
$54,202.45 35
Net Change in Contract Price and Work Days $54,202.45 35 1Deduction or decrease in Contract Price is denoted in parentheses.
The following change is hereby made a part of the Contract Documents and shall be performed under the same terms and conditions as required by the original Contract Documents. Except as modified herein, the original Contract Documents and all prior amendments shall remain in full force and effect and all of the terms of the Contract Documents are hereby incorporated in this Change Order.
SUMMARY OF ALL CHANGE ORDERS
ORIGINAL CONTRACT AMOUNT .............................. $320,255.00 CCO1 ............................................................................ $54,202.45 TOTAL ......................................................................... $374,457.45
SUMMARY OF WORKING DAYS
FIRST DAY OF WORK: ................................................. 10/12/2021 CONTRACT WORKING DAYS: ................................................... 40 TIME EXTENSION: CCO 1 (FINAL) ........................................... 35 NEW TOTAL WORKING DAYS: .................................................. 75 LAST DAY OF WORK: ................................................. 01/31/2022 Enclosure 1
CITY OF PICO RIVERA
Project No.50038
2 | Page
CHANGE ORDER DETAIL
Change Order No.: 1
Project Name: Annual Sidewalk Improvements Project
The changes or interpretations described and noted herein are hereby authorized. The signed original of this order is on file in the Department of Public Works. Shown as separate paragraphs:
(A) Reason for Change; (B) Description of Change; (C) Change in Contract Costs; and (D) Change in Completion Date.
Item No. 1: Adjustment in final bid quantities including additional bid Items:
A. Reason for Change: Due to the conditions encountered in the field during construction, modifications to the amount of work were made accordingly. These adjustments are reflected in the applicable contract quantities below including the addition of a bid items.
B. Description of Change:
BID
ITEM
NO.
DESCRIPTION UNIT UNIT
PRICE
BID OR
CURRENT
APPROVED
QUANTITY
FINAL
QUANTITY
CHANGE CHANGE IN
COST1
General
1 Mobilization LS $30,000 1 1 0 $0.00
2 Traffic Control LS $25,000 1 1 0
$0.00
3 Furnish and install project sign EA $1,500 2 2 0
$0.00
4 NPDES Compliance and Best
Management Practices LS $5,000 1 1 0
$0.00
5 NOT USED -- -- -- -- -- --
Sidewalk Repairs
6 Remove tree as instructed by
Arborist, including entire stump
and roots for future 36" box
installation EA $1,000 9 9 0 $0.00
7 Install root barrier per Caltrans
Specifications 20-7.02D(8),
including additional needed root
pruning LF $30 445 397 (48) ($1,440)
8 36" Box Tree, install and
maintain/warranty 90-days min. EA $3,000 9 8 (1) ($3,000) 9 Remove and Construct Type 8
Integral Curb and Gutter per
COPR Std Plan PRSI- 120A-0,
W=24", H Varies LF $80 394 536 142 $11,360
CITY OF PICO RIVERA
Project No.50038
3 | Page
BID
ITEM
NO.
DESCRIPTION UNIT UNIT
PRICE
BID OR
CURRENT
APPROVED
QUANTITY
FINAL
QUANTITY
CHANGE CHANGE IN
COST1
10 Remove existing sidewalk and
construct 4-inch PCC sidewalk
complete SF $11 2,895 3,300 405 $4,455
11 Construct ADA PCC curb ramp
per SPPWC std. plan No. 111-5
complete with truncated dome EA $5,500 1 1 0 $0.00
12 Adjust utility ground box and
cover to grade EA $400 10 9 (1) ($400)
Balfour St at Cord Ave
(per contract plan)
13 Remove and Construct Cross
Gutter per SPPWC Std Plan
122-2 SF $16 750 750 0 $0.00
14 Install root barrier per Caltrans
Specifications 20-7.02D(8),
including additional needed root
pruning LF $50 10 10 0 $0.00
15 Remove and Construct Type 8
Integral Curb and Gutter per
COPR Std Plan PRSI- 120A-0,
W=24", H Varies LF $75 70 70 0 $0.00
16 Remove and Construct 6-Inch
Thick AC Pavement TN $250 35 40 5 $1,250.00
17 Adjust Water Valve and Box to
Grade EA $400 2 2 0 $0.00
18 Remove existing sidewalk and
construct 4-inch PCC sidewalk
complete SF $12 20 20 0 $0.00
19 Remove and Construct ADA
PCC curb ramp per SPPWC
std. plan No. 111-5 complete
with truncated dome, per
contract plan EA $4,500 2 2 0 $0.00
9736-9752 Shade Ln
(per contract plan)
20 Install root barrier per Caltrans
Specifications 20-7.02D(8),
including additional needed root
pruning LF $50 20 20 0 $0.00
21 Remove and Construct Type 8
Integral Curb and Gutter per
COPR Std Plan PRSI- 120A-0,
W=24", H Varies LF $80 150 150 0 $0.00
22 Remove and Construct 6-Inch
Thick AC Pavement TN $250 14 14 0 $0.00
CITY OF PICO RIVERA
Project No.50038
4 | Page
BID
ITEM
NO.
DESCRIPTION UNIT UNIT
PRICE
BID OR
CURRENT
APPROVED
QUANTITY
FINAL
QUANTITY
CHANGE CHANGE IN
COST1
Trench Repairs
23 Paramount Boulevard
northbound lanes, approx. 240
ft. north of Mines Avenue:
Sawcut, Excavate, Backfill and
Pave Trench on the per Std
Plan (ST-10) PRSI-102-1 LS $7,000 1 1 0 $0.00
24 Rosemead Boulevard (near
4101) arterial northbound and
southbound lanes:
Sawcut, Excavate, Backfill and
Pave Trench on the per Std
Plan (ST-10) PRSI-102-1 LS $40,000 1 1 0 $0.00
25 Rosemead Boulevard (near
6131) northbound and
southbound lanes:
Sawcut, Excavate, Backfill and
Pave Trench on the per Std
Plan (ST-10) PRSI-102-1 LS $35,000 1 1 0 $0.00
Change Orders
1 Additional AC paving at 9312
Reichling LS $3,333.84 0 1 1 $3,333.84
2 Additional trenching at 4101
Rosemead Blvd LS $4,226.50 0 1 1 $4,226.50
3 Temporary cold mix at
Paramount LS $3,921.85 0 1 1 $3,921.85
4 Grind and cap at Paramount
Blvd & Rosemead Blvd LS $30,495.26 0 1 1 $30,495.26
C. Change in Contract Cost: $54,202.45
D. Change in Completion Date: Original first working day was on 10/12/2021, and Completion day was 12/10/2021. Revised new completion date is 01/31/22.
To: Mayor and City Council
From: City Manager
Meeting Date: April 26, 2022
Subject: APPROVE PROFESSIONAL SERVICES AGREEMENT
WITH PROJECT DIMENSIONS, INC. FOR SUPPORT
SERVICES FOR THE PICO RIVERA REGIONAL BIKEWAY
BRIDGE PROJECT
Recommendation:
1. Authorize the City Manager to enter into a Professional Services Agreement with Project Dimensions, Inc. for professional project support services for the Pico Rivera Regional Bikeway Bridge Project for an amount not-to-exceed $100,000.
Fiscal Impact:
The total funding for the Pico Rivera Regional Bikeway Project (Project) is $6,923,615.
Funding consists of $3,932,000 in Federal Active Transportation Program Cycle 2 Grant Funds (Fund 698), $1,801,615 in State Urban Rivers Grant Funds (Fund 699), $500,000 in Measure M (Fund 208), $500,000 in Measure R (Fund 207) and $190,000 in Transportation Development Act funds (TDA Fund 210). Funds for this agreement are available within the TDA Fund, Measure M and Measure R. No additional appropriations are required. There is no impact to the General Fund as a result of the Project.
Background:
In 2015, the City was awarded a Federal grant under Cycle 2 of the Active Transportation Program (ATP) for this Project in the amount of $3,932,000. The ATP goals are to increase the proportion of trips accomplished by biking and walking in the local community, increase safety and mobility, advance the active transportation efforts of regional agencies to achieve greenhouse gas reduction, and enhance public health.
The City utilized existing ATP funds to apply for and receive a competitive Urban Rivers Grant (URG) in the amount of $1,801,615 from the State Department of Natural Resources to act as the City's local match for the Project's construction phase. Funding from the URG and ATP grants will incorporate green infrastructure improvements to the Project to divert, treat, and replenish water resources coming from various forms of storm water and neighborhood runoff, preventing runoff from discharging to the Rio Hondo or San Gabriel rivers, or treating it prior to discharge.
COUNCIL AGENDA REPORT – MEETING OF APRIL 26, 2022
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH PROJECT
DIMENSIONS, INC. FOR SUPPORT SERVICES FOR THE PICO RIVERA REGIONAL
BIKEWAY BRIDGE PROJECT
The Project entails a 1.5-mile bicycle access facility that will add a connection (bicycle/pedestrian bridge) over the San Gabriel River. The Project includes a Class IV bike path along Mines Avenue from the Rio Hondo Channel to the San Gabriel River; a new bridge structure located approximately 2,600 feet north of Mines Avenue spanning the San Gabriel River; and Class I and II bike lanes along Dunlap Crossing Road from the San Gabriel River to Norwalk Boulevard.
The alignment will connect an existing publicly accessible bike path on the west side of the San Gabriel River to the San Gabriel River Mid Trail. Additionally, the Project proposes street improvements along Mines Avenue from the Rio Hondo Channel to the San Gabriel River. The proposed improvements on Mines Avenue include but are not limited to pavement reconstruction, installation of bio-swales, reconfiguration of parking lanes, traffic signal modifications at the intersection of Rosemead Boulevard and Mines Avenue, and landscaping improvements. The Project will utilize sustainable native and drought-tolerant plants, shrubs, and trees to limit water usage.
On October 23, 2018, the City Council approved Professional Services Agreement No. 18-1844 with BKF Engineers (BKF) for environmental studies, preparation of plans, specifications, estimates, and construction support services for this project for a fee notto-exceed $1,157,496.
On March 24, 2020, the City Council approved Amendment No. 1 to Professional Services Agreement No. 18-1844 to modify the environmental documents and revalidate the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) Forms for a fee not-to-exceed $82,553. As a result of comments received during community outreach meetings held by City staff and BKF Engineers, modifications to the conceptual design of the Project were made to address concerns from nearby residents, such as parking, emergency vehicle access, and traffic calming measures. Additional modifications included the relocation of the Class IV bike path along Mines Avenue from the center of the roadway to the southern curb and providing access paths from residential homes to parking stalls.
Under the authority of the City Manager, Amendment No. 2 to Professional Services Agreement No. 18-1844 was executed on May 26, 2021 for a contract time extension.
The professional services agreement was extended until June 30, 2023.
Throughout July 2021, the City of Pico Rivera hosted three (3) community outreach events to provide project information, receive comments from residents and promote active transportation in the City. Project information booths were assembled at each event. The events were held at the Pico Rivera Golf Course on July 10, 2021, at Smith Park on July 17, 2021, and a ten-mile community bike ride on July 31, 2021, beginning at Smith Park. The City partnered with the Los Angeles County Bicycle Coalition, the Sheriff’s Department, and local representatives at each event.
COUNCIL AGENDA REPORT – MEETING OF APRIL 26, 2022
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH PROJECT
DIMENSIONS, INC. FOR SUPPORT SERVICES FOR THE PICO RIVERA REGIONAL
BIKEWAY BRIDGE PROJECT
On August 20, 2021, Amendment No. 3 to Professional Services Agreement No. 18-1844 was executed for right-of-way engineering and utility subsurface investigation to complete design and obtain right-of-way clearance per the Caltrans Local Procedure Manual.
Right-of-way engineering services for construction easements, permanent easements and use agreements are required for the pedestrian bridge over the San Gabriel River.
Eight (8) parcels were identified as potential conflicts with the proposed project alignment.
Staff and BKF Engineers will coordinate with affected parcel owners, which include Southern California Edison and Los Angeles County Flood Control District (LACFCD).
Discussion:
The following are critical deadlines associated with this Project in order to remain on schedule:
Right-of-Way Clearances and Easements Secured – June 2022 Design Completion – June 2022
Authorization to proceed with Construction – October 2022 City Staff and BKF Engineering have been actively advancing the necessary design, environmental, right-of-way clearances and easements as required to proceed with construction of the Project. With the right-of-way clearances and easements deadline approaching, staff and BKF Engineering have determined that additional technical and advocacy expertise is required to secure the required right-of-way clearances and easements from utility providers who operate within the project location.
To address the urgent need for technical advocacy expertise, and secure the required Project location easements, City Staff have identified the Professional Project Support Services provided by Project Dimensions Inc. (PDI) as the best option to secure the necessary right-of-way clearances and easements within 60-90 days based on the current Project design.
PDI is a multidisciplinary management group that specializes in assisting public agencies and municipalities in the development and delivery of capital improvement projects and public works projects. PDI offers a complete range of project management, construction management, and post-construction management services via their experienced inhouse staff. Notably, PDI offers robust experience in the entitlement, permitting, design, and approval process and specializes in the management of landscape-oriented projects such as greenbelts, streetscapes, and bikeways. PDI has collectively provided Project and Construction Management services for over 12 million square feet of vertical construction throughout Southern California and has entitled over tens of thousands of acres of land with a combined built-out value of over $10 billion. The cost to enter an agreement with Project Dimensions Inc. will be a monthly retainer of $7,800 per month COUNCIL AGENDA REPORT – MEETING OF APRIL 26, 2022
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH PROJECT
DIMENSIONS, INC. FOR SUPPORT SERVICES FOR THE PICO RIVERA REGIONAL
BIKEWAY BRIDGE PROJECT
with a success fee of $75,000 should they be able to secure the necessary right-of-way clearances and easements without further altering the Project scope.
Conclusion:
Staff recommends that the City Council approve a Professional Services Agreement with Project Dimensions Inc., in an amount not-to-exceed $100,000 for project support services for the Pico Rivera Regional Bikeway Bridge Project. Approval will allow the City to advance delivery of the Project within the current project scope by addressing further project delays and preserving State and Local funding sources awarded for completion of the Project.
Steve Carmona
SC:AG:JH:jgg
Enclosures: 1) Professional Services Agreement/Exhibits A, B, and C 2) Project Dimensions, Inc. Company Bio
AGREEMENT NO. _____
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF PICO RIVERA AND
PROJECT DIMENSIONS, INC.
1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and Project Dimensions, Inc., A California Corporation, (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”
2. RECITALS
2.1 City has determined that it requires professional services from a consultant to provide specialized services as it relates to securing required easements for the Pico Rivera Bikeway and Bridge Project as well as strategic consulting for the Whittier Corridor Project.
2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:
3. DEFINITIONS
3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s April 19, 2022 proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.
3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s April 19, 2022 proposal to City attached hereto as Exhibit “B.”
3.3 “Commencement Date”: April 27, 2022
3.4 “Expiration Date”: October 27, 2022
4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below.
ENCLOSURE 1
Professional Services Agreement
PROJECT DIMENSIONS, INC.
5. CONSULTANT’S SERVICES
5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of One Hundred Thousand Dollars and 00/100 Cents ($100,000.00) unless specifically approved in advance, in writing, by City.
5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.
6. COMPENSATION
6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.
6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.
6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.
7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.
8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be Professional Services Agreement
PROJECT DIMENSIONS, INC.
qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.
9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.
10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. George Peterson, President shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.
11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.
12. INDEPENDENT CONSULTANT
12.1 Consultant is, and shall at all times remain as to City, a wholly independent consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its Professional Services Agreement
PROJECT DIMENSIONS, INC.
officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City.
12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.
12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.
13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.
14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.
15. INDEMNIFICATION
15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall Professional Services Agreement
PROJECT DIMENSIONS, INC.
be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.
Professional Services Agreement
PROJECT DIMENSIONS, INC.
15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
16. INSURANCE
16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:
16.1.1.1 Premises, operations, and mobile equipment
16.1.1.2 Products and completed operations
16.1.1.3 Broad form property damage (including completed operations)
16.1.1.4 Explosion, collapse, and underground hazards
Professional Services Agreement
PROJECT DIMENSIONS, INC.
16.1.1.5 Personal Injury
16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Four Million Dollars ($4,000,000) umbrella or excess liability.
16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.
16.1.4 Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.
16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.
16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.
16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.
16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).
16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City Professional Services Agreement
PROJECT DIMENSIONS, INC.
at least two weeks prior to the expiration of the coverages.
16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.
16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.
16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
17. MUTUAL COOPERATION
17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant’s services under this Agreement.
17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.
Professional Services Agreement
PROJECT DIMENSIONS, INC.
18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.
20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).
If to City: If to Consultant:
Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.
Pico Rivera, California 90660-1016
Email: [email protected]
George Peterson, President
Project Dimensions, Inc.
4 Park Plaza, Suite 700
Irvine, CA 92614
Phone: (949) 476-2246
With a courtesy copy to:
[email protected]
And a courtesy copy to:
Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA 91746
Facsimile: (562) 692-2244
Professional Services Agreement
PROJECT DIMENSIONS, INC.
21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph
17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.
22. TERMINATION
22.1. City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.
23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.
24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, Professional Services Agreement
PROJECT DIMENSIONS, INC.
color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
25. WARRANTIES
25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.
25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.
25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.
26. CAPTIONS
26.1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.
26.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).
27. NON-WAIVER
27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or Professional Services Agreement
PROJECT DIMENSIONS, INC.
condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.
27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.
27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.
29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.
Professional Services Agreement
PROJECT DIMENSIONS, INC.
31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.
32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.
Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.
TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY” “CONSULTANT”
CITY OF PICO RIVERA PROJECT DIMENSIONS, INC.
______________________________ ___________________________________ Steve Carmona, City Manager George Peterson, President
Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney
.
Assisting Public Agencies in the Development of Parks, Recreation & Capital Improvement Projects Project Dimensions, Inc.
ENTITLEMENT
PROJECT MANAGEMENT
CONSTRUCTION MANAGEMENT
Company Profile
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
FIRM QUALIFICATIONS
Project Dimensions, Inc. (PDI) was founded in
1985 and has been partnering with private and
public sector clients for over 3 decades bringing
creative, unique delivery solutions to their
projects. As an industry leader and Small
Business Enterprise (SBE), PDI’s consulting
experience and expertise are in the areas of
Entitlement, Project Management, and
Construction Management. PDI is a
multidisciplinary management group that
specializes in assisting public agencies in the
development of Capital Improvement (CIP) and
Public Works projects, with a strong emphasis
in recreation and park facilities. PDI’s services
are provided by our full-time, in-house staff led by senior leadership overseeing the following specialized management teams: Governmental Liaison Team, Public Works Team, Architectural Team, and Parks & Recreation Team.
PDI’s seasoned professionals are experienced in Architecture, Engineering, Landscape Architecture, Estimating and Finance, Scheduling, Sustainability and Construction. PDI provides “On-Call Services” to numerous cities, counties and agencies throughout California, and plays a significant role in the development of their communities by delivering sustainable, cost effective solutions for a broad spectrum of project types. PDI has the resources available to augment agency’s staff with PDI professionals on an “As Needed Basis”, to meet project workload demands.
FIRM EXPERIENCE
PDI offers our clients a complete range of Entitlement, Project Management, Construction Management, and Post-Construction Management Services via our professional staff, including:
Ø Entitlement Services include inter-governmental relations, planning, zoning, resource and environmental studies, CEQA compliance, regulatory agency permits processing and California Coastal Commission (CCC) processing.
Ø Project Management Services include design/consultant selection and management, public outreach, budgeting, estimating, scheduling, phasing, design review, constructability review, value engineering, site logistics, bid packages, contractor pre-qualifications, contractor bidding, and contract award.
Ø Construction Management Services include cost control, on-site construction management, scheduling, document control, information management, safety management, inspection oversight, quality assurance/control and grant funding administration.
Ø Post-Construction Services include site pre-acceptance, punch-lists, turnover item coordination, agency approval documentation, as-built plans, building commissioning, and LEED certification.
Company Profile
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
PDI’s Government Liaison Team has entitled
projects through local, state and federal agencies as
well as the California Coastal Commission CCC)
and entitled tens of thousands of acres of land with
a combined ‘built-out’ value of over $10 Billion. PDI’s staff consists of seasoned professionals that have
prior design experience and / or have worked at
management levels within local agencies.
PDI’s Public Works Team has strong working
relationships with agency management and staff
members at the federal, state, and local levels. PDI
is experienced in coordinating and overseeing the
design, approval, and installations for a variety of
infrastructure project types that include: Waterway
infrastructure (piers, docks, lagoons), Coastal Bluff
Restoration, Sewer, Gas, Electrical, Storm
Drainage, Water Retention Facilities, Water
Treatment Facilities, Street Improvements, Dry
Utilities, Power Transmission and Undergrounding.
PDI’s Architectural Team has provided Project and
Construction Management Services for over 12
million square feet of vertical construction that
include visitor serving facilities, recreational
facilities, community centers, libraries, lifeguard
stations, harbors, marinas, hotels, office, industrial, R & D, manufacturing, storage, restaurants, retail
centers, health facilities clubhouses, and restroom
and maintenance facilities.
PDI’s Parks & Recreation Team specializes in the
management of landscape-oriented projects that
include regional, community and neighborhood
parks, recreation facilities, multi-purpose trails, golf courses, bikeways, streetscapes, monumentation,
signage programs, greenbelts, open space
preservation, and habitat conservation. PDI’s Parks
& Recreation Team utilizes Landscape Architects,
Planners, and Engineers with expertise in landscape
design, horticulture, xeriscape, and irrigation design, as well as experience in managing the design
process, and daily onsite supervision during
construction.
PDI’s landscape projects are diverse in size and scope, and often involve the development of lake and stream systems, water retention and filtration systems, bio swales, open space enhancement, habitat conservation, California plant community restoration/establishment, and the preservation of historic sites and buildings.
Company Profile
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
MANAGEMENT TEAM
PDI is led by a seasoned staff of professionals who
bring their diverse expertise to our projects. Our staff works in a collaborative environment to look at a
project from various perspectives. PDI’s senior
leadership and staff are licensed professionals who
bring decades of experience in both the design and
management for a wide range of project diversity
including general civil engineering, public buildings
and facilities, marine, water quality, infrastructure,
parks & recreation, golf courses, and habitat
conservation. The diversity of our staff and their
specific expertise within their fields allows PDI the
opportunity to select a Project Team whose talents
aligns with the projects scope of work.
PDI’s professional staff members, based on the type of projects assigned and the specific work task requirements, will support the Project Manager assigned to a specific project. PDI’s Project Managers are all experienced in overseeing the day-to-day operations during the planning, design, contractor bidding, construction, and turnover phases of a project. PDI’s key Management Team Members include:
Ø George E. Peterson, President
Mr. Peterson is the founder and President of Project Dimensions, Inc. and its DBA Golf Dimensions, both established in 1985, offering entitlement and project management services to both the private and public sectors. Mr. Peterson’s background covers a broad spectrum of experience in the real estate and development industries including commercial, residential, master-planned communities, resort, golf, and large infrastructure projects. Mr. Peterson maintains an active oversight role on all projects and oversees the day-to-day management of the companies.
Ø Jon Conk, Vice President
Mr. Conk has an extensive career of more than 32 years in areas of project management, entitlement, consultant management, agency coordination, redevelopment, land planning, design, and landscape architecture. As a Development / Project Manager for both the public and private sectors, Mr. Conk’s experience includes the development of harbors and recreational facilities, redevelopment projects, mixed-use developments, business and industrial parks, golf courses, resorts, and master planned communities.
As a Vice President of Project Dimensions, Mr. Conk is specialized in overseeing, managing and coordinating the efforts of the multi-disciplinary design teams, environmental consultants, and other specialists involved in various types of development projects. Mr. Conk acts as the interface between the client, the design team, the jurisdictional agencies and community groups. Mr. Conk is a licensed Landscape Architect in the State of California.
Company Profile
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
Ø Stephen Sandland, Vice President, A.I.A.
Mr. Sandland has more than 35 years of experience in project and construction management.
Mr. Sandland has extensive background in entitlement, design, and construction on a variety of building types including government, retail, hospitality, industrial, and commercial offices.
During his career, Mr. Sandland has been responsible for providing project management and construction management services including project scoping, scheduling, budgeting, bidding, quality control, and oversight of contractor’s work in the field. Prior to joining Project Dimensions, Inc., Mr. Sandland held Project Management positions with The Irvine Company, Watson Land Company, Fluor Corporation and BSW Architects. He has been responsible for many high-profile projects including the Four Seasons Hotel and the renovation to Fashion Island in Newport Beach, CA, the Discovery Science Center, Anaheim, CA and the headquarters for Cleveland Golf, Huntington Beach, CA.
Ø Robert E. Jones, Senior Project Manager, A.S.L.A., PLA Mr. Jones has over 30 years of experience in the fields of Landscape Architecture and Project Management. Mr. Jones currently performs development and construction management consulting services for numerous municipalities and agencies throughout California and has extensive experience providing on-site construction management and inspection services for a variety of Capital Improvement projects that range from recreation, transportation, utilities, and public improvement projects. Before joining the company, Mr. Jones held an executive position with a Southern California-based, multi-disciplinary planning, design and landscape architectural firm. His responsibilities ranged from design concept formulation to the management of construction document preparation, project implementation and field services.
Mr. Jones is a licensed Landscape Architect in the State of California, and a past VicePresident and Executive Board Member of the Southern California Chapter of ASLA.
Ø Craig Hoffman, Senior Project Manager, APA
Mr. Hoffman has extensive experience in the field of inter-governmental relations, as well as city, and regional planning, including zoning, project implementation processing, and resource and environmental studies. Mr. Hoffman is responsible for management of all entitlementrelated documentation, including preparation of CEQA compliance documents, regulatory agency permitting processing coordination, and project implementation monitoring / reporting.
Mr. Hoffman is proficient in Project Management and CPM Scheduling. Mr. Hoffman also maintains a comprehensive working knowledge of land management computer applications, public policy analysis, land use planning, and NEPA / CEQA-related project management.
Ø Blair Fickett, Senior Construction Manager, CMI
Mr. Fickett has 20 years of experience performing Construction Management Services for public sector clients. His experience includes project management, construction administration, and inspection coordination services for contracts based on the GREENBOOK, Caltrans and the County of Orange. Mr. Fickett is familiar with the standards and municipal codes related to public improvement design. Mr. Fickett has a thorough understanding of county, state and federal water pollution control regulations. Prior to joining Project Dimensions, Inc., Mr. Fickett held Construction Manager positions with KPRS Construction Services, Koll Construction and Quinn Construction, Inc.
Scope of Services
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
ENTITLEMENT SERVICES
• Definition of Objectives and Constraints
- Conduct the traditional due diligence
research of planning and zoning
restrictions, geological conditions, and
environmental reports to determine
conceptual alternatives and financial
feasibility.
• Jurisdictional Assessments - Establish
working relationships with municipality and
agency staff and other stakeholders to
assess feasibility and scheduling options.
• Plan Evaluation - Conduct comprehensive analysis of existing planning and development plans, implementation and / or development agreements, special conditions of project approval, and mitigation measures to determine project viability. • Conceptual Land Use and Development Alternative Preparation - Formulate design options based on identified strategy objectives, stakeholder recommendations, and priorities.
• Building Assessment - Analyze existing buildings or facilities then make recommendations to increase value through renovation with a focus on sensible “green building” technology.
• Comprehensive Master Scheduling - Create and update a comprehensive master CPM schedule that identifies the key milestones for the project and the activities necessary to achieve those objectives.
• Project Phasing Planning - Identify major project components and optimize phasing strategies for achieving development objectives with alternative phasing options to support project milestones.
• Environmental Documentation Preparation and Processing - Oversee the preparation of all required jurisdictional applications and technical studies, including Environmental Impact Reports, subdivision mapping, development agreements, and negotiation of any special implementation agreements with cities and agencies such as the Department of Fish and Game, Caltrans, and the Corps of Engineers.
• Realistic Project Financial Analysis - Create accurate proformas, including all hard and soft costs, and cash flow reports to assist decision makers.
PROJECT MANAGEMENT SERVICES
• Staff Assistance - Provide technical and managerial staff assistance to the City. • Design Team Management - Coordinate with and oversee various disciplines necessary to design and entitle the project, including engineering, architecture, landscape architecture, and specialty consultants.
• Master Project Schedule - Prepare and maintain a master project schedule based on anticipated design and construction schedules, integrate all City and Agency reviews, and coordinate approvals or other actions required by the City Council.
Dana Point Harbor Revitalization
Approval Process
Public Review
& Agency
Certification
Scoping
Meeting
Commercial Core
Schematic Plans
Public & Agency
Review
and Comment
Coastal
Commission
Hearing & Public
Comment
LCP Amendment
Land Use Plan
EIR
591
5-10-13
LCP Amendment
Implementation Plan
City of
Dana Point
Hearing & Public
Comment
Coastal Development
Permit Application
Public Review
& Agency
Certification
Coastal
Commission
Hearing & LCPA
Certification
Public Review
& Agency
Certification
EIR = Environmental Impact Report
LCPA = Local Coastal Program Amendment
WE ARE
HERE
Scope of Services
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
• Master Project Budget - Establish and
implement cost estimating, monitoring and
control procedures. Provide cost reports to
City monthly or more frequently as needed.
• Document Control - Maintain relevant
records, documents, minutes, funding
compliance records, and correspondence.
• Design Checklist - Implement a design
checklist to establish a systematic process
with which to provide a thorough design and
constructability review and to communicate
plan revisions and comments to design
consultants.
• Project Meetings - Assist in the organization and scheduling of, attend, and keep minutes of all project-related meetings with City, design team and jurisdictional agencies. • Progress Reports - Prepare and make available project scheduling, design progress updates. Prepare and present monthly progress reports.
PRE-CONSTRUCTION SERVICES
• Due-Diligence - Provide services that relate to the organization and development of the project prior to the start of construction.
• Project Meetings - Attend regular design review meetings. • Plan Review - Provide plan review and at 35%, 65%, and 100% final design completion, with an emphasis on ensuring that the project can be completed within the established schedule and within the available budget. Provide a detailed analysis of all major project systems.
• Constructability Review - Provide constructability and peer review to identify deficiencies and potential errors prior to bidding. Determine appropriateness of plans and specifications for bidding purposes.
• Value Engineering - Identify potential cost savings and recommend alternate materials, products and methods for City consideration.
• Master Project Schedule - Maintain and update the master project schedule, monitor contractor’s progress in achieving milestone dates; review and comment to contractor’s weekly schedules.
• Critical Path Method (CPM) Schedule - Produce a detailed construction CPM schedule to be incorporated into the project documents including identification of the project critical path, and key milestones.
• Master Project Budget - Maintain the master project budget including cash flow projections considering project revenues and expenditures based upon traditional project milestones.
• Preliminary and Detailed Estimates - Provide continuous review and cost estimates of the ongoing design. Prepare conceptual cost estimates during the final design phase at 35%, 65%, and 100% design completion.
Scope of Services
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
• Bidding Strategies - Consult with City staff
to create bidding strategies with an emphasis
upon timing, development of alternates, and
bid package scoping.
• Project Accounting and Management
Systems - In concert with City staff, develop
the project accounting and budget
management systems.
• General Conditions Documents -
Preparation of the General Conditions
documents suitable for the selected delivery
method.
Coordinate this effort with City’s legal counsel and obtain the City mandated approvals prior to publication.
CONTRACTOR BIDDING
• Bidder Solicitation - Encourage bidder interest in the project and provide assistance with such issues as bonding, insurance, and Disabled Veteran Business Enterprise (DVBE) compliance.
• Bid Documents - Review plans and specifications, and prepare and issue bid documents, working with City and Architect.
• Public Advertisements - Place both the project legal advertisements and any other prebid advertisements, working with the City. • Contractor Pre-Qualifications - Provide pre-qualification requirements, conduct contractor outreach, assist with reference checks, report on bidder’s acceptability, and prepare written evaluations and recommendations.
• Pre-Bid Conferences - In cooperation with City personnel, conduct pre-bid meetings with potential bidders.
• Site Review Meetings - Coordinate site visits for the bidding contractors. • Bidding Coordination - Provide coordination of and, when possible, responses to bidder inquiries.
• Plan Distribution - Distribute all plan sets, bid packages, and addenda. • Addendum Distribution - Prepare and distribute addendums as required. • Bid Evaluation and Review - Review and evaluate all bids for responsiveness and certify the construction bid results.
• Contract Documents - Prepare contract packages for City review. Distribute and monitor completion of these contract packages.
• NOAs and NTPs - Issue Notices of Award (NOA) and Notices to Proceed (NTP) on behalf of the City.
Scope of Services
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
CONSTRUCTION MANAGEMENT SERVICES
• On-Site Construction Management -
Maintain field office, sufficient personnel and
equipment for daily onsite monitoring and
coordination of construction activities, as an
agent of the City. Provide an air-conditioned
conference room adequate in size to hold
contractor weekly meetings.
• Conduct Pre-Construction Conference -
Conduct pre-construction conference for the
benefit of the successful contractors.
Provide information with regard to reporting procedures and site rules and regulations prior to the start of construction.
• Weekly Construction Meetings - Conduct the weekly meeting with City, Design Team and Contractor. Prepare agendas for meetings and summarize all actions and direction in meeting minutes.
• Project Communication - Ensure regular coordination and communication between stakeholders.
• Permits, Bonds and Insurance - Assist contractors with obtaining required permits and verifying insurance and bond requirements.
• CPM Schedule Maintenance - The City may wish to award the prime contracts in phases. Maintain a detailed and date specific CPM schedule. • Budget Control and Maintenance - Prepare regular, cumulative project budget reports with construction cost and soft cost data.
• Storm Water Pollution Prevention Plan - Ensure that responsibility for the Storm Water Pollution Prevention Plan is carried out.
• Agency Interface - Provide agency coordination and interface throughout the construction process.
• Schedule of Values - Review and reconcile each Contractor’s schedule of values for each of the activities included in the construction schedule. Incorporate this report into the project standard billing package and use as the basis for all future progress payments during the construction phase.
• Monthly Billing Procedures - Generate a standard billing process and confirm billing information from the Contractors. Review and obtain Inspector and Architect approvals.
Forward monthly contractor billing packages to the City. • Progress Monitoring and Reporting - Maintain a daily log of construction activities and conditions. Conduct and record weekly jobsite progress meetings and submit work and cost progress reports at least monthly to the City.
• Quality Control Assurance - Provide ongoing Quality Assurance and Quality Control (QA/QC) of all construction work at all times, including thorough documentation of findings and results. The MPCM will have primary responsibility for QA/QC on the project. • Testing, Inspection and Special Services - Recommend, coordinate and monitor inspection and lab testing services, site surveys, utilities, geotechnical and other services.
Scope of Services
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
• Safety Program - Establish and implement
job safety procedures, monitor contractors'
compliance with safety program, maintain
safe conditions at the site, respond to
deficiencies and hazards, investigate and
report on accidents.
• Project Record Documents - Coordinate
and expedite all activities in connection with
the contractors’ obligation to provide “asbuilt” documents. Ensure that all as-builts are incorporated into a single set of Project
Record Documents.
• Document Control - Establish and implement procedures for submittals, change orders, and requests for information. Maintain logs, files, and other necessary documentation. • Shop Drawings & Submittals - Review and monitor the status of shop drawings and related correspondence.
• Administration of the Construction Contracts - Manage, supervise and coordinate all construction activities in accordance with the Construction Documents and project schedule. Provide onsite management of the project as necessary. Ensure that City requirements regarding collection of certified payrolls and subcontractor and material supplier releases are carried out.
• Information, Shop Drawings, Samples & Other Submittals - Log, process and expedite contractor requests for information and submittals. Analyze and evaluate time and cost impacts of suggestions for modifications and make recommendations. • Change Order Review - Establish and implement a change order processing system that provides review of scope, price, and added contract time. Investigate, estimate, negotiate, recommend, and process contract change orders. Prepare and submit to Project Manager change order monitoring and impact reports describing work, cost and progress. The City will make all final decisions on change orders.
• Contractor Claims - Evaluate and mitigate all claims for additional cost or time due to any alleged cause.
• Project Meetings - Coordinate, attend, and keep minutes of weekly job-site progress meetings with the City, Architect, Inspector, and Contractors. • Insurance Certificates - Monitor Contractors’ insurance certificates for applicable coverage, endorsements, limits, and expiration dates.
• Contractors Licenses - Monitor Contractors’ State contractor’s licenses for current active status and expiration dates.
POST - CONSTRUCTION / TURN-OVER SERVICES
• Initial Start-Up, Punch Lists and Building Inspections - Supervise testing, balancing and start-up of utilities, equipment and operational systems, schedule job walks and building inspections, and assist Architect in preparing and managing punch lists for incomplete or defective work.
Scope of Services
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
• Relocation - Coordinate the arrival and installation of City furnished materials and F&E.
Provide coordination schedules for user relocation.
• User Training - Schedule and document all City training sessions. Arrange for supplementary information where needed. Arrange for Manufacturers to conduct training for maintenance and operations staff.
• Punch lists - In conjunction with the Architect, develop a punch list of defective work.
Create a punch list schedule for completion and verify completion of punch list items. • Submit As-Builts - Review contractual requirements for As-Built Documents and create appropriate procedures to ensure the completeness and timeliness of these documents. • Project Closeout and Warranties - Create Operation and Maintenance Manuals.
Compile all contractor turnover items and deliver to the City. Process and coordinate all post construction project warranty and guarantee claims. • Final Lien Releases - Ensure compliance per requirements in the Construction Documents.
• Final Project Report and Payment - Prepare final payment for contractors. Provide a final report that includes: a financial summary of contracting, change orders, construction management, and direct purchase items, construction summary of schedule, final summary of receipts from City staff of all closeout documents and FFE. • User Complaints - Assist with response to initial post-occupancy complaints about missing or malfunctioning equipment or building components. • Warranty Verification - Conduct year-end walk-through immediately prior to warranty period expiring and ensure corrections are completed.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
PUBLIC WORKS PROJECTS
The following are selected projects that represent PDI’s experience in managing complex public works and capital improvement projects for cities, counties and agencies throughout southern California.
DANA POINT HARBOR REVITALIZATION
Client: County of Orange, O.C. Dana Point Harbor Department PDI was the Lead Consultant and Project Manager for the County of Orange, Dana Point Harbor Revitalization Project. This $155 Million renovation project includes new infrastructure; street improvements; a two-level parking structure; the renovation of 2,400 boat slips; a new 5-level dry boat storage building and 110,000 S.F. of retail / restaurant space. PDI has managed the preparation of the EIR and environmental documents; directed the Community Outreach Program to residents, boaters, existing tenants and harbor users; coordinated all entitlements with the County of Orange, City of Dana Point, the California Coastal Commission, U.S. Army Corp of Engineers and U.S. Department of Fish & Game; prepared and processed the Local Coastal Program Amendment; managed the multi-disciplinary design team in the preparation of the construction documents; and prepared and processed the Coastal Development Permits. PDI is responsible for creating the work breakdown structure as well as assembling and maintaining the CPM scheduling during all phases of this complex project.
NEWPORT BEACH LIFEGUARD COMMAND CENTER
Client: City of Newport Beach
PDI was selected to act as the City’s construction representative for the rehabilitation of their Lifeguard Headquarters and Command Center, situated at the base of the iconic Balboa Pier, on the Newport Peninsula. The existing 1960’s era structure had developed seismic issues and the communication systems were becoming obsolete. The existing building required remodeling to accommodate a new, state of the art emergency data and
communications system. The facility’s program was intended to house permanent managers, administrative staff and up to fortyfive (45) lifeguards. Both private and public restroom / locker facilities were required, for male and female lifeguards and staff members. Additional facilities included meeting rooms, a physical therapy / training room and a multiple vehicle storage area. PDI’s project scope of work included the coordination and preparation of the construction documents for a public bid offering; contractor bid analysis; review of bid cost items; project scheduling; on-site daily interface with the contractor; coordination with City staff; weekly construction meetings and all project documentation.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
BOEING AEROSPACE UTILITY RELOCATION
Client: Boeing Realty Corporation
PDI was retained by Boeing Realty Corporation (BRC) to analyze the reuse of nine (9) major facilities located throughout California and Washington State. BRC selected PDI as their Project Manager and Construction Manager for the redevelopment of these massive aerospace facilities. PDI managed the civil engineering design and processed the parcel maps, the street improvement plans and the utility plans through the local and jurisdictional agencies. PDI managed the preparation of the bid documents for the demolition of the existing structures and the mass grading of these sites. PDI was responsible for the contractor bidding and construction oversight of the utilities; streetscapes; public right-of-ways; traffic signals; infrastructure including sewer, water, and storm drains; coordination of the electrical relocations, natural gas, and communications services.
Upon completion of the improvements, PDI worked with the local cities and BRC to form Community Facilities Districts.
MALIBU WATER RETENTION & TREATMENT FACILITY
Client: City of Malibu
The Malibu Legacy Park Project is the centerpiece of the City’s $50 million commitment to improving ocean water quality and public health. A multi-benefit project for the environment and the community, Legacy Park addresses critical issues including bacteria reduction in storm water treatment, restoration / development of Riparian and California Native Habitats, and the development of an open space area for passive recreation and environmental education. Called the “Environmental Cleaning Machine”, this 14-acre, $7.3 Million park site is designed to collect / retain runoff water, remove gross solids through natural filtration and recycle water prior to it’s entering the Malibu Creek and infamous ‘Surf Rider Beach’. PDI was selected through the RFP process to be the City’s Construction Manager overseeing the daily activities of the general contractor, coordinating with the design team and documenting all aspects of the project.
SAN JUAN CREEK RE-ALIGNMENT
Client: City of San Juan Capistrano / Tirador LLC
The Ventanas Business Center is a 20-acre site situated directly adjacent to the existing San Juan Creek and within the 100-year flood plain. This commercial / industrial center, comprised of eleven (11) buildings totaling 225,000 S.F., required the construction of over 1,800 linear feet of a new ‘Steel Sheet Piling Wall’ along the creek. PDI provided Project Management
Services, Land Use Planning’ design team oversight and
processed the project through the City and FEMA.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
SILVERROCK INFRASTRUCTURE & STREE IMPROVEMENTS
Client: City La Quinta
The 550-acre resort site, once owned by the Ahmanson Family as their “desert ranch” retreat, is located at the base of the Santa Rosa Mountains, and is now the City of La Quinta’s premier destination golf resort. PDI was the City’s lead consultant responsible for the solicitation of the multi-disciplinary design team, oversight of the project programming, preparation of the construction documents and agency permitting for this $80 million four-star resort. This public works project includes infrastructure, utilities, street improvements and the undergrounding of the AllAmerican Canal, in support of the proposed conference center, boutique hotels, two championship golf courses, 40,000 S.F. clubhouse / community center, passive parks and trail systems.
ANAHEIM CITY HALL SEISMIC RETROFITTING
Client: City of Anaheim, Public Works Department
PDI, as an ‘on-call’ consultant to the City’s Public Works Department, was selected to oversee the preparation of a seismic study for the existing City Hall Facilities and adjacent parking structure, located in downtown Anaheim. The purpose of the study was to determine if these structures were in conformance with current earthquake and seismic standards. The study identified structural deficiencies and made recommendations for methods for retrofitting the existing structures.
SOUTHERN CALIFORNIA EDISON
66 KV UNDERGROUNDING
Client: City of Irvine
Coordination with Southern California Edison Company and the City of Irvine for the undergrounding of .50 miles of SCE’s 66 Kv Transmission Lines along Sand Canyon Avenue and fronting the 405 Freeway. The undergrounding of the existing overhead transmission lines and the removal of the SCE towers was initiated to accommodate the development of a new medical / office complex strategically located adjacent to the new Hoag Hospital Orthopedic Center.
IONE WATER TREATMENT FACILITY
Client: City of Ione
PDI performed an analysis of the operations, function and capacity of the tertiary water treatment facility, owned by the City of Ione, CA. The study identified operations deficiencies and made recommendations for equipment upgrades and operational
efficiency. Operation expenses, and equipment depreciation expenditures were forecasted and itemized in a detailed cost analysis.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
2.5 M GALLON RECLAIMED RESERVOIR & FORCE MAIN
Client: City Palm Desert
This ‘above ground’ storage facility was constructed with a PVC liner and cover and provides storage for up to 2.5 million gallons of reclaimed water that is available for use by the City owned Desert Willow Golf Resort. This project also included the design and installation of over one (1) mile of reclaimed water force mains installed within the City’s streets as a City Capital Improvement Project, and the development of seven (7) aquifer well sites dedicated to the Coachella Valley Water District (CVWD). PDI was the City’s Prime Consultant managing the efforts of the design team, the plan approval process and the Contractor bidding and construction.
ALL-AMERICAN CANAL UNDERGROUNDING
Client: CVWD, City of La Quinta
PDI provided coordination with Coachella Valley Water District (CVWD) and the City of La Quinta for the Silverrock Resort Phase 2 infrastructure improvements which included the design of a street and utility overcrossing, and the undergrounding of the All-American Canal. The undergrounding was designed as a cast-in-place concrete box culvert to replace the existing aboveground channel.
OCEAN TRAILS GOLF COURSE LANDSLIDE
Client: Ocean Trails, LLC / City of Palos Verdes
PDI orchestrated the forensic investigation into the cause of a catastrophic landslide that destroyed three golf holes along the Pacific Coastline in Palos Verdes, CA. PDI initiated a scientific analysis of the golf course lakes and drainage systems to identify construction defects and plan deviations, that ultimately determined the cause of the land movement and the resulting damage to the golf course and coastline. PDI prepared the CPM schedule and managed all aspects of the forensic investigation in the field including the cataloging and storing of defective materials as evidence, preparation of documents and
presentation materials and expert witness testimony during arbitration.
OC PUBLIC WORKS, PARKS & LIBRARIES
Client: County of Orange
PDI provides ‘on-call’ consulting services to these departments within the County of Orange. PDI manages the “complete
construction process” from design implementation through General Contractor closeout for a wide range of project types.
PDI’s services include design team solicitation; design oversight; architectural, structural and civil plan review and coordination; financial cost projections and final invoice accountability.
Project Experience
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
INFRASTRUCTURE PROJECTS
DEVELOPMENT MGMT. CONSTRUCTABILITY CONTRACTOR BIDDING CONSTRUCTION MGMT. INFRASTRUCTURE PUBLIC UTILITIES STREET IMPROVEMENTS REMEDIATION ENV. MITIGATION
RETRO-FITTING
VALUE CIP PROJECT
City Hall Seismic Improvements * * * * * $ 4,000,000 * Anaheim, CA Utility / Infrastructure Relocations * * * * * * * * $ 2,500,000 Boeing Huntington Beach, CA
All American Canal Undergrounding * * * * $ 4,000,000 * La Quinta, CA CVWD Aquifer Well Sites * * * * * * * $ 1,050,000 * Palm desert, CA CVWD Reclaimed Water Force Main * * * * * * $ 2,500,000 * Palm Desert, CA Buris Basin Water Reclamation Area * * * * * * * * $ 2,000,000 * Orange County Water District Dana Point Harbor Renovations * * * * * * * $ 18,000,000 * County of Orange, CA Infrastructure / Street Improvements * * * * * $ 8,000,000 * La Quinta, CA Ione Water Treatment Facility * * * $ 10,000 * Ione, CA MWD Water Transmission Line * * * $ 20,000
Brea, CA
2.5M Gallon Reclaimed Water Resrevoir * * * * * $ 4,000,000 * Palm Desert, CA Reclaimed Water Force Main * * * * $ 2,000,000 * Coachella Valley Water District San Juan Creek Re-Alignment * * * * * * $ 2,000,000
San Juan Capistrano, CA
So. Cal. Edison - 66 Kv Undergrounding * * * $ 10,000
Irvine, CA
So. Cal. Gas Co. - 30" Distribution Line * * * * $ 10,000 Brea, CA
Water Detension & Filtration Facilities * * * * * * * $ 8,000,000 * Malibu, CA
CIP / Infrastructure / Utilities
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
ARCHITECTURE / PUBLIC FACILITIES PROJECTS
The following are selected examples of PDI’s experience in managing architectural and vertical construction projects, including public, commercial, industrial, R&D and institutional projects that were managed under various delivery methods.
DISCOVERY SCIENCE CENTER – LOS ANGELES
Client: DSC Los Angeles
PDI was the Owner's Representative for the design and
construction of this $9,000,000 science museum. More than 400,000 people visit the facility every year. Work included selective demolition of the site and existing structure and the construction of the new facility totaling almost 50,000 square feet.
The work included special plumbing, mechanical and electrical work to accommodate the DSC's program for exhibits and
classrooms. The building design also included a lease space for a restaurant. PDI led the design team to create the Construction Documents, managed the bidding process to a select list of firms, negotiated the construction contract, and oversaw the work in the field by the contractor, as well as the installation of the exhibits and the FF&E.
MUTH INTERPRETIVE CENTER
Client: County of Orange
The County’s Peter & Mary Muth Interpretive Center is situated in the Upper Newport Bay’s 1,000-acre Nature Preserve and
Ecological Reserve. This 10,000 S.F. educational facility was built into the side of the coastal bluffs, minimizing its visual and physical impact to the site. This public facility incorporates a theatre, interactive displays and exhibits, administrative offices and classrooms. The building was designed to achieve a high level of energy savings, efficiency and sustainability. PDI provided project scoping services to address electrical deficiencies effecting interior exhibits and displays, including the preparation of the project budget, schedule and contractor scope of work.
DESERT WILLOW COMMUNITY CENTER
Client: City of Palm Desert
The 25,000 S.F. public building is the centerpiece of the City’s 550-Acre, Desert Willow Golf Resort, a public resort developed by the City of Palm Desert to serve its residents. PDI was the City’s prime consultant and initiated the ‘design-build’ competition for this multi-use facility that included dining, meeting/conference facilities, retail space, kitchen/food preparation and pro-shop. PDI was responsible for managing the CPM schedules and detailed budgets, the programming for the design-build competition, evaluation of architectural proposals and chaired the City’s Selection Committee.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
OLD ORANGE COUNTY COURTHOUSE
Client: County of Orange
As the County’s Project Manager, PDI managed the design, schedules, budgets, and contractor bidding before becoming the on-site Construction Manager during the remodel of the County’s landmark Old County Courthouse. Located in Santa Ana and dedicated in 1901, the 30,000 S.F. stone courthouse building is on the National Register of Historic places, is a State of California Historic Landmark and is southern California’s oldest court building.
LIFEGUARD COMMAND CENTER
Client: City of Newport Beach
PDI was selected to act as the City’s construction manager / owner representative for the rehabilitation of the existing lifeguard headquarters and command center situated at the base of the Balboa Pier and located on the Newport Peninsula. PDI’s services included coordination and preparation of construction documents for a public bid offering, contractor bid analysis, review of bid cost items and project schedule, daily interface with the contractor and city staff, and weekly construction progress meetings. This building remodel included state of the art data and
communications systems.
LOS ALAMITOS – ROSSMOOR LIBRARY
Client: County of Orange
The County’s Los Alamitos – Rossmoor Branch Library is located in the City of Seal Beach. Exterior renovations were required to upgrade the building entry that included a new pervious paving system, colored concrete / flatwork, retaining / seat walls, pedestrian / area lighting, site amenities and ADA compliance.
PDI was the County’s project manager providing constructability review, product and materials review and plan review of the construction documents prior to the contractor bidding process.
SANTIAGO OAKS INTERPRETIVE CENTER
Client: County of Orange
The 4,800 S.F. Nature Interpretive Center serves as an
educational facility and is located within the County’s 1,269-acre Santiago Oaks Regional Park. This native California setting offers hiking, biking and equestrian activities along mountain ridges and the Santiago Creek. The nature center offers year-round activities to park visitors and incorporates exhibits and programs on various natural history topics. PDI managed the design team, contractor bidding, permitting and was the construction manager for the rehabilitation of the building, including new exterior siding, window and flooring system.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
HOAG HOSPITAL ORTHOPEDIC CENTER
Client: Hoag Hospital
PDI was secured by Hoag Hospital to provide a third party review and value engineering of the ‘design build’ site plans prepared by the general contractor, Valley Crest Landscape, for the remodeling and renovations to the existing five (5) story facility located in Irvine, CA. The plans included a xeriscape planting palette, sub-surface drip irrigation system, extensive hardscape and site amenities and a sub-surface water collection and re-use system (‘Grey Water System’).
SILVERROCK COMMUNITY CENTER
Client: City of La Quinta
The City of La Quinta’s $30 million, 39,000 S.F. Community Center / Clubhouse facility is the centerpiece of the City owned SilverRock Resort. Designed by renowned architect Robert Altevers & Associates, in a Spanish Hacienda style, the facility utilizes energy efficient design concepts, and was designed to achieve a Silver LEED certification. As the City’s lead consultant, PDI pre-qualified and managed the efforts of the design team; was responsible for managing the project schedule and budget; initiated the entitlement and approval process and coordinated with the multi-jurisdictional agencies.
GARDEN GROVE REGIONAL LIBRARY
Client: County of Orange
PDI, as the County’s on-call consultant, solicited and managed the design, bidding and construction for the renovations to the County’s Regional Library, located in the City of Garden Grove.
The retrofitting work that included the installation of a new elevator and HVAC system was completed during hours when the library was closed to the public, resulting in minimal disturbance to the users and facilities operations.
SHADY CREEK MEDICAL CENTER
Client: Shady Canyon LLC
PDI was the Project and Development Manager for this new medical complex consisting of 150,000 S.F. of office space and 7,200 retail uses, within three (3) buildings. PDI’s services included land use planning; entitlement processing through the City of Irvine to obtain a General Plan Amendment; Zone Change and Site Plan Approvals; management of the design team and special study consultants; coordination with SCE for the undergrounding of their 66 Kv transmission lines and preparation of a community outreach program including an information website and homeowner / stakeholder meetings.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
ORANGE COUNTY ZOO
Client: County of Orange
The OC Zoo, located in Irvine Regional Park, is situated among 477-acres of wilderness. The zoo is focused on animals and plant materials native to the Southwest United States. As an ‘On-Call’ Consultant to the County, PDI’s responsibilities included overseeing the design team, construction document preparation, contractor bidding and contract negotiations for the renovations to the bear and lion habitat areas. Following the design and approval process, PDI was the on-site Construction Manager overseeing the daily operations of the contractor team and coordinating with the county and zoo staff.
BLACK GOLD COMMUNITY CENTER / CLUBHOUSE
Client: City of Yorba Linda
The centerpiece of the City owned Black Gold Golf Club; this 20,000 S.F. public building is situated on a hillside, overlooking Orange County. The multi-level clubhouse building incorporates a 250-guest banquet / dining facility, kitchen, meeting rooms, conference facilities, elevator, as well as the golf operations and cart storage for the 18 Hole championship golf course.
WOELKE – STOFELL HISTORIC HOUSE
Client: City of Anaheim
The Woelke-Stoffel House is the oldest remaining wood-framed building in Orange County and stands as a symbol of Anaheim’s viticulture and citrus era. One of the last Queen Anne houses in the City, it was built in 1894 for John Woelke, a retired Chicago restaurateur. PDI was the City’s construction manager providing on-site observations and contract administration for this federally funded project. The project included remediation of lead paint, contaminated soils and construction of the City’s Founder’s Park on this historic site.
CLEVELAND GOLF CORPORATE CENTER
Client: Roger Cleveland Golf Company
Development of a 130,000 S.F. corporate headquarters, offices, assembly, warehouse and distribution center for the sports equipment manufacturer in Huntington Beach, CA. PDI, as the lead consultant, created a 24-month critical path schedule and budget to relocate the manufacturer to a new facility with minimal disruption to operations. PDI managed the design team, the entitlement process, contractor selection, and was the on-site Construction Manager during construction. PDI was responsible for coordinating the ‘move in’ of the assembly equipment and owner furnished FF&E items.
Project Experience
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
PUBLIC FACILITIES PROJECTS
PLANNING / DESIGN CONSTRUCTABILITY VALUE ENGINEERING CONTRACTOR BIDDING NEW CONSTRUCTION RENOVATION MODERNIZATION ADA COMPLIANCE SUSTAINABLE INFRASTRUCTURE VALUE SQUARE FEET Los Alamitos - Rossmoor Library * * * * * $ 200,000 13,000 S.F.
County of Orange
Discovery Science Center - L.A. * * * * * * * $ 22,000,000 57,000 S.F.
Los Angeles, CA
Desert Willow Community Center * * * * * * * $ 30,000,000 28,000 S.F.
City of Palm Desert
Old Orange County Courthouse * * * * $ 500,000 26,000 S.F.
County of Orange
City Hall Seismic Renovation * * * * $ 200,000 44,000 S.F.
City of Anaheim
Lifeguard Command Center * * * * * * $ 1,900,000 14,000 S.F.
City of Newport Beach
Boeing Areospace Facility * * * * * * $ 25,000,000 75,000 S.F.
Huntington Beach, CA
Intrawest Resort Mammoth Lakes * * * * * * $ 89,000,000 700,000 S.F.
Mammoth Lakes, CA
SilverRock Community Center * * * * * * $ 40,000 38,000 S.F.
City of La Quinta
Cleaveland Golf Corporate Center * * * * * * $ 12,000,000 130,000 S.F.
Huntington Beach, CA
Garden Grove Regional Library * * * * * $ 450,000 28,000 S.F.
County of Orange
Orange County Zoo * * * * $ 130,000 5,000 S.F.
County of Orange
Boeing Areospace Facility * * * * $ 24,000,000 500,000 S.F.
Seal Beach, CA
Dana Point Harbor * * * * * * * $ 75,000,000 130,000 S.F.
County of Orange, Harbor Division
Sand Canyon Medical Center * * * * * * $ 50,000,000 150,000 S.F.
Irvine, CA
Hoag Hospital Orthopedic Center * * * * * * * * * $ 1,200,000 13,000 S.F.
Irvine, CA
Public Facilities / Institutional Projects
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
PARKS & RECREATION
The following are examples of PDI’s experience in managing parks and recreation projects, including neighborhood / community / regional parks, multi-trail systems and habitat conservation. All of these projects were designed to achieve high standards in the use of sustainable and environmental principles and techniques:
EASTVALE COMMUNITY SPORTS PARK & STADIUM
Client: Jurupa Community Services District
Eastvale Community Sports Park is the 35-Acre, $15M second phase of the District’s sports complex that incorporates four (4) baseball / softball fields, sports lighting, restroom building, concessions building, parking lot, infrastructure, utilities and SCE undergrounding. The focal point is the ‘stadium’ that encloses two championship artificial turf fields with elevated grandstand seating.
DAVID CUTINO SPORTS PARK
Client: City of Seaside, CA
Named for the WWII veteran David Cutino, the City’s David Cutino Sports Park is a 6-Acre, $3.5M renovation to the 50-year old park site where Mr. Cutino began coaching baseball to the local youth.
The improvements included three (3) artificial turf soccer fields, a softball field, 30’ high fence, netting and truss backstop system, bleacher system, and lighting. The project also includes a 13,000 square feet multi-skill level skatepark designed by renowned designer Zach Wormhoudt and constructed by California
Skateparks, inc..
MAXWELL PARK, ANAHEIM, CA
Client: City of Anaheim
Maxwell Park is an 18.5-acre community park that includes lighted sports fields, a branch public library, and rehabilitation center under a land use agreement with the Magnolia School District.
The most recent construction phase is a $2,700,000 expansion project within a Southern California Edison easement adding passive activities, a “T” Ball field, parking lot and a restroom / concessions facility.
STEVE AMBRIZ MEMORIAL SPORTS PARK, ORANGE, CA
Client: City of Orange
Steve Ambriz Memorial Park is an 8-acre community sports park that includes lighted ball fields, tennis courts, basketball courts, children’s play area, parking lot and a multipurpose community building. PDI initiated a constructability review and also an estimate of probable construction costs for the City. The total value of the work completed was $6,000,00.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
PALM DESERT SOCCER PARK, PALM DESERT, CA
Client: City of Palm Desert
This 20-acre lighted sports complex includes five (5) soccer / lacrosse fields designed to accommodate club and regional tournament events. Support facilities include parking for 250 vehicles, restrooms / concessions / storage building, tot-lots and gallery seating, all designed within a 100-year storm water retention basin.
BETSY ROSS PARK, ANAHEIM, CA
Client: City of Anaheim
Betsy Ross Park is a 10-acre community sports park with lighted baseball and softball fields, a children’s play area, basketball courts, multipurpose recreational building, restrooms and on-site parking, constructed on a site requiring soil remediation and reclamation. Total construction cost was approximately
$5,000,000.
MALIBU LEGACY PARK, MALIBU, CA
Client: City of Malibu
Designed to function as a water reclamation area, this $7.3M, 14- acre park is located in the heart of the City and offers passive park amenities to a diverse user group. The park offers a multi-use trail, age appropriate play stations, outdoor amphitheater, scenic overlooks and environmental education. The project includes the establishment of five (5) California native plant communities and natural water filtration for storm water prior to entering the Pacific Ocean.
IRVINE AQUATIC CENTER / MEADOWOOD PARK
IRVINE, CA
Client: City of Irvine
Located in the center of the Meadowood Residential Community, the 11-acre sports park site and 1.6-acre aquatic facility offer recreational amenities to the local community. The park includes lighted ball fields, age appropriate play areas, basketball courts, restrooms and picnic shelters. The aquatic center offers a Junior Olympic competition swimming pool, spa, restrooms, showers and locker facilities.
LA PALMA FOOTBALL & BASEBALL STADIUMS
ANAHEIM, CA
Client: City of Anaheim
Renovations to the existing 6,000-seat football stadium and the 1,200-seat baseball stadium, both located within the City’s La Palma Community Park. These facilities utilize natural grass ball fields with lighting for night use. These stadiums are home to local high school teams and host major club sports.
Case Studies
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ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
TRACKS AT BREA – SEGMENT 3 & 6, BREA, CA
Client: City of Brea
The “Tracks at Brea” project includes a trail system that bisects the City, offering connectivity throughout Brea. The remediation of over 36,000 Tons of contaminated soils was required as a result of the 100 years of prior use as a railroad line. The completed project includes multi-surface trails, restroom facilities, tot-lot, parking lot, exercise and stations and a community garden.
ANAHEIM COVES- TRAIL & HABITAT CONSERVATION AREA
Client: City of Anaheim
Anaheim Coves is a 15-acre linear park adjacent to an Orange County Water District aquifer recharge facility that is a wildlife refuge under the jurisdiction of the U.S. Fish and Wildlife Services. The park has 1.5-miles of recreational trails, restroom facilities, wildlife observation areas and an educational signage program. Total construction cost was $6,000,000.
SANTA ANA RIVER TRAIL, RIVERSIDE, CA
Client: County of Riverside
The $16 million extension of the Santa Ana River Trail through the County of Riverside will include a continuous multi-use trail system that extends eastward over 30 miles from Prado Dam, through the cities of Corona, Norco and Eastvale. The project includes an equestrian staging area, scenic overlooks, habitat mitigation, biological resource management, restroom and bridge crossings. PDI was a member of the consultant team selection committee working with the Cities, Districts and County providing consultant proposal review and selection.
DEER CANYON PARK PRESERVE, ANAHEIM, CA
Client: City of Anaheim
The project included the restoration of a native canyon within the City of Anaheim into a 130-acre passive wilderness park. The project scope of work included Coastal Sage Scrub and Riparian habitat mitigation and restoration under the jurisdiction of the U.S.
Fish and Wildlife Services, as well as a new Country of Orange trail system, park amenities, parking lot, gated entry, equestrian facilities, solar powered restroom and infrastructure.
ORANGE COUNTY REGIONAL PARKS
Client: County of Orange, OC Parks
PDI, as the County’s on-call consultant, provided PM / CM services for over fifty (50) projects within the County’s Park System. Projects included the retrofitting of existing facilities to meet ADA requirements, historic preservation, restroom facilities upgrades, utility installations, new infrastructure and various park improvements.
Project Experience
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
COMMUNITY PARK PROJECTS
DEVELOPMENT MGMT. CONSTRUCTABILITY CONTRACTOR BIDDING CONSTRUCTION MGMT. VERTICAL CONSTRUCTION RECREATION FACILITIES OPEN SPACE / HABITAT ADA COMPLIANCE ENVIRONMENTAL INFRASTRUCTURE VALUE SQUARE FEET / ACRES Ambriz Sports Park & Community Center * * * * $ 5,000,000 7 AC Orange, CA
Betsy Ross Sports Park * * * * * * * * * $ 4,100,000 4.8 AC Anaheim, CA
Eastvale Community Park * * * * * * * * * * $ 17,000,000 35 AC Eastvale, CA
Eisenhower Community Park & Lake * * * * $ 500,000 23 AC Orange, CA
Galley Way Swim Complex * * * * * * * $ 2,000,000 1.5 AC Tustin, CA
La Palma Park - Baseball Stadium * * * $ 120,000 5,500 S.F.
Anaheim, CA
La Palma Park - Footballl Stadium * * * $ 60,000 24,800 S.F.
Anaheim, CA
Legacy Community Park * * * * * * * * $ 10,000,000 22 AC Malibu, CA
Little People's Neighborhood Park * * * * * * * $ 600,000 1.2 AC Anaheim, CA
Maxwell Park Expansion * * * * * * * $ 2,000,000 7.2 AC Anaheim, CA
Meadowood Community Park * * * * * * * $ 4,000,000 11.5 AC Irvine, CA
Meadowood Park Swim Complex * * * * * * * $ 2,000,000 2 AC irvine, CA
Palm Desert Soccer Park * * * * * * * $ 6,000,000 21.5 AC Palm desert, CA
Stagecoach Park * * * $ 1,200,000 8.5 AC
Corona, CA
Greenway Neighborhood Park * * * * * * * $ 2,000,000 2 AC Tustin, CA
Tri-City Park Improvements (Office / Restroom) * * * $ 400,000 38 AC Placentia, CA
Yorba Regional Park Improvements (Shelters) * * * * * * $ 440,000 14,400 S.F.
Yorba Linda, CA
Community / Sports Facilities / Neighborhood Parks
Project Experience
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
REGIONAL PARK PROJECTS
DEVELOPMENT MGMT. CONSTRUCTABILITY CONTRACTOR BIDDING CONSTRUCTION MGMT. VERTICAL CONSTRUCTION RECREATION FACILITIES OPEN SPACE / HABITAT ADA COMPLIANCE ENVIRONMENTAL INFRASTRUCTURE VALUE SQUARE FEET / ACRES Aliso Beach County Park * * * * * $ 10,000 5,000 S.F.
County of Orange
Burris Basin Trail & Openspace * * * * * * * * * * $ 5,000,000 8.5 AC Anaheim, CA
Casper's Wilderness Park * * * * * * $ 350,000 8,000 AC County of Orange
Craig Regional Park Headquarters * * * * * * * $ 800,000 2,800 S.F.
Fullerton, CA
Irvine Regional Park (Restroom) * * * * * $ 400,000 1,250 S.F.
Irvine, CA
Deer Canyon Wilderness Park * * * * * * * * $ 1,500,000 103 AC Anaheim, CA
William R. Mason Regional Park (Shelters) * * * * * * $ 500,000 2,500 S.F.
Irvine, CA
Mile Square Park (Vita-Course) * * * * $ 400,000 6,000 S.F.
Fullerton, CA
O'Neil Wilderness Park * * * * * * * * $ 250,000 2000 S.F.
Trabuco Canyon, CA
Pelanconi Park * * * * * * $ 900,000 27 AC
Anaheim, CA
Ralph B. Clark Regional Park * * * * * * $ 500,000 50 AC Buena Park, CA
Salt Creek Beach County Park (Restrooms) * * * * * $ 480,000 5,000 S.F.
Laguna Beach, CA
Santiago Oaks Nature Center * * * * $ 250,000 3,700 S.F.
Orange, CA
Tracks At Brea - Multi-Purpose Trail * * * * * * $ 1,720,000 12.6 AC Brea, CA
Tri-City Park Lighting * * * $ 400,000 38 AC
Placentia, CA
Yorba Regional Park (Shelters) * * * * * * $ 440,000 7,200 S.F.
Yorba Linda, CA
Regional / Wilderness / Openspace Parks
Case Studies
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
HISTORIC PRESERVATION
The following are examples of PDI’s experience in collaborating with local agencies and private Non-Profit’ organizations in the preservation of historical sites, residences and public buildings.
WOELKE-STOFELL HOUSE, ANAHEIM
Client: City of Anaheim
Located within the City’s Founder’s Park, this two-story home was built in 1894 and today is one of the last Queen Anne houses standing within the City, representing the citrus era in Orange County. Peter Stofell, a successful citrus rancher, purchased the house in 1907, and in 1948 the house was relocated to it’s present location adjacent to the Mother Colony House, one of Anaheim’s earliest homes built in 1857. The City purchased the house in 2006 with CDBG funds. The house was designated as California State Historical Landmark No. 201 and was added to the National Register of Historic Places in July 2013.
OLD COUNTY COURTHOUSE, SANTA ANA
Client: County of Orange
In 1893 the newly created County of Orange purchased the land where the Old Courthouse sits from William Spurgeon, the founder of Santa Ana.
In 1900 the Board of Supervisors commissioned the design of a courthouse by Los Angeles architect Charles Strange that was to be the most impressive building in the County. The stone building, similar to courthouses throughout the Midwest was formally dedicated in November of 1901 and housed most of the functions of County government. The Old Courthouse remains essentially unchanged today though the courts left the building in 1969 for a new, larger facility. The Old Courthouse was designated a California State Historical Landmark and placed on the National Register of Historic Places in 1983.
HERITAGE HILL HISTORIC PARK, LAKE FOREST
Client: County of Orange
Heritage Hill Historic Park had its origins in the establishment of the Serrano Adobe in 1863 by the Don Jose Serrano Family as part of a Mexican Land Grant. The Serrano Adobe and adjacent 55.9 acres of land located along the Serrano Creek were donated to the County of Orange in 1974. The 4.1-acre park site includes four fully restored and furnished historic buildings that span the early history of the Saddleback Valley from the Mexican Rancho era to the founding of the town of El Toro.
Designated as State Historical Landmark No.199, the site became the County’s first historical park in May 1981 offering a chronological interpretation of the Saddleback area history.
Case Studies
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
GEORGE KEY RANCH HISTORIC PARK, PLACENTIA
Client: County of Orange
Built in 1898 by George B. Key, the site today includes a two and a half story house, museum, Verse Garden and 1-acre of the original 12-acre orange grove that was planted with Valencia Oranges of San Gabriel Stock. The 2.2 –acre park site offers visitors a close look at dry farming and citrus farming equipment used in the late 1800s including a collection of blacksmiths and carpenters tools as well as artifacts relating to the Placentia and north Orange County’s history. One of the original Sunkist orange groves in Orange County, the ranch is listed on the National Register of Historic Landmarks and still operates as working citrus ranch.
IRVINE RANCH HISTORIC PARK, IRVINE
Client: County of Orange
Irvine Park was part of the Don Teodosio Mexican grant of Rancho Lomas de Santiago and was first used by the early German colonists who settled Anaheim in 1857 for recreational purposes. Known as the “Picnic Grounds”, the site was nestled among the foothills and included a grove of heritage Oak trees, Sycamore trees and a variety of wildlife. In 1876 James Irvine purchased the site and in 1897, 160-acres were donated to the County of Orange for its first park site, called “Orange County Park”.
FOUNDER’S PARK, ANAHEIM
Client: City of Anaheim
Founder’s Park is located on the western boundary of the original ‘Anaheim Colony’. Founded in 1857, the Colony was comprised of fifty 20- Acre Vineyard Lots, planted with primarily Mission Grapes. By the 1890s citrus groves had replaced the vineyards along with a variety of field crops.
The park highlights two historic homes set in a 19th century landscape.
The park offers visitors a chance to step back in time to revisit the City’s agricultural history and to understand the vital relationship between water and agricultural prosperity. The Moreton Bay Fig tree imported from Australia and planted prior to 1876 was designated in 2009 as the City’s first Landmark Tree.
LIFEGUARD COMMAND CENTER, NEWPORT BEACH
Client: City of Newport Beach
Strategically located at the base of the historic Newport Beach Pier, the City’s iconic Lifeguard Headquarters facilities is the City’s Command Center overseeing nine miles of oceanfront beaches, and 25 miles of harbor, marina and marine preserve acreage. The Lifeguard Division of the City’s Fire Department serves as many as 100,000 visitors on a given day and over 10 Million visitors per year.
Client List
____________________________________________________________
ENTITLEMENT PROJECT MANAGEMENT CONSTRUCTION MANAGEMENT
CLIENT LIST
Public Agencies
City of Anaheim
City of Boulder City
City of Brea
City of Concord
City of Desert Hot Springs
City of Irvine
City of Corona
City of Lake Forest
City of Lake Elsinore
City of La Quinta
City of Long Beach
City of Los Angeles
City of Malibu
City of Mission Viejo
City of Newport Beach
City of Ontario
City of Orange
City of Oxnard
City of Palm Desert
City of Rancho Mirage
City of Reno, NV
City of San Buenaventura
City of San Clemente
City of San Juan Capistrano
City of Seaside
City of Thousand Oaks
City of Tracy
City of Yorba Linda
Conejo Recreation & Park District
County of Mendocino
County of Orange
County of Placer
County of Plumas
County of Riverside
County of San Bernardino
County of San Luis Obispo
Jurupa Community Services District
Oxnard Housing Authority
Oxnard Redevelopment Agency
Palm Desert Redevelopment Agency
Sacramento Muni Utility District
South Coast Water District
South Orange County Wastewater
Authority
Southern California Edison Co.
Washoe County / Reno Airport Authority
Schools and Universities
Cal Poly Pomona
Capistrano Unified School District
San Diego State University
UC Irvine
UC Riverside
Private Sector Clients
Arvida-Disney/Chevron Land
Bighorn, LLC
Boeing Corporation
CalAtlantic Homes
Capital Pacific Homes
Catellus Development
Centra realty Corporation
Circle Industrial
Coastal Community Builders
Coto De Caza, Ltd.
ETCO Homes
Intrawest Resorts
Irvine Community Builders
Irvine Hotel Company
Irvine Industrial Company
Irvine Retail Company
Kajima Engr. & Construction
Kemper Sports Management
Koll Real Estate Group
Laurus Corporation
Lehman Brothers
Lennar Homes
Lowe Reserve Corporation
Makar Properties
Marriott Corporation
Pacific Cielo Development
Quiksilver
Ritter Park Associates
ShadowRock Resort, LLC
So. California Edison Real Estate
Standard Pacific Homes
The Baldwin Company
The Irvine Company
The Santa Margarita Co.
The Valencia Company
Voit Commercial Development
Walnut Land Company
Westbrook Partners
Zephr Partner
4 PARK PLAZA, SUITE 700, IRVINE, CALIFORNIA 92614 • (949)476-2246 • www.projectdimensions.com Project Dimensions, Inc.
Tuesday, December 14, 2021
A Regular Meeting of the Successor Agency to the Pico Rivera Redevelopment Agency was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.
Meeting was jointly held with the City Council and the Successor Agency to the Pico Rivera Redevelopment Agency. Items appear as listed on the combined agenda for the meeting of December 14, 2021.
Chairman Elias called the meeting to order at 6:04 p.m. on behalf of the Successor Agency.
PRESENT: Camacho, Lara, Lutz, Sanchez, Elias
ABSENT: None
PUBLIC COMMENTS: None
CONSENT CALENDAR:
Successor Agency:
7. Minutes:
• Approved Successor Agency to the Pico Rivera Redevelopment Agency regular meeting of November 9, 2021
8. Approval of the 2022-23 Recognized Obligation Payment Schedule (ROPS) and Corresponding Administrative Budget. (1500)
1. Approved Resolution No. SA-21-20 of the Successor Agency to the Pico Rivera Redevelopment Agency (Successor Agency) approving the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2022 – June 30, 2023 (ROPS 2022-23) and approving the Successor Agency Administrative Budget for the fiscal year (FY) 2022-23.
Resolution No. SA-21-20 A RESOLUTION OF THE SUCCESSOR AGENCY
TO THE PICO RIVERA REDEVELOPMENT AGENCY, ESTABLISHING
THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 2022-23 FOR
JULY 1, 2022 THROUGH JUNE 30, 2023, APPROVING THE
EXPENDITURE OF RESERVE AND OTHER FUNDS, APPROVING THE
RESERVE OF FUNDS, AND APPROVING THE ADMINISTRATIVE
BUDGET FOR FISCAL YEAR 2022-23
Motion by Director Lara, seconded by Director Camacho to approve Consent Calendar Items No. 7 and 8. Motion carries by the following roll call vote:
12-14-21. Successor Agency Minutes
AYES: Camacho, Lara, Lutz, Sanchez, Elias
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: None REGULAR AGENDA: None
CLOSED SESSION(S): None
ADJOURNMENT:
Chairman Elias adjourned the Successor Agency to the Redevelopment Agency meeting at 7:39 p.m. in memory of Eduardo Macias, Roland Stumon Jr. and Vicente Fernandez.
There being no objection it was so ordered.
AYES: Camacho, Lara, Lutz, Sanchez, Elias
NOES: None
________________________________
Dr. Monica Sanchez, Chairman
ATTEST:
_______________________________
Anna M. Jerome, Agency Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the Successor Agency regular meeting dated December 14, 2021 and approved by the Successor Agency on April 26, 2022.
________________________________
Anna M. Jerome, Agency Secretary
To: Chairman and Directors
From: Executive Director
Meeting Date: April 26, 2022
Subject: REVIEW AND APPROVE A RESOLUTION RATIFYING
THE CITY’S INVESTMENT POLICY FOR FISCAL YEAR
2022-2023
Recommendation:
1. Review and approve a resolution ratifying the City of Pico Rivera (City) Investment Policy for fiscal year (FY) 2022-23 governing investments for the City and the Successor Agency.
Fiscal Impact:
There is no cost associated with the adoption of this policy.
Background:
The City’s and Successor Agency’s Investment Policy is intended to provide guidelines for the prudent investment of the City's available resources and outline the policies for maximizing the efficiency of the City's cash management process. The ultimate goal of an Investment Policy is to enhance the City’s economic status while protecting its pooled cash. In accordance with California Government Code Section 53646(a), an annual rendering of the City’s Investment Policy (Policy) shall be presented to the City Council for consideration at a public meeting. Additionally, the investment policy for the City and Successor Agency states that it will be reviewed at least annually and presented to the City Council for review and approval.
Discussion:
The primary objective of the Policy is to provide a framework of approved securities in which the City can legally invest. The Policy drives the cash, treasury and investment management functions of the City, and serves as a guide for setting and achieving program objectives, defining rules, establishing benchmarks and reducing exposure to risk. It is also important to note that rating agencies pay close attention to a city’s investment policy and portfolio in determining its credit rating, which is a key element when seeking financing options for the City.
SUCCESSOR AGENCY TO PRRA AGENDA REPORT – MEETING OF APRIL 26, 2022
REVIEW AND APPROVE A RESOLUTION RATIFYING THE CITY’S INVESTMENT POLICY FOR FISCAL YEAR 2022-2023
The Policy is based on State of California Government Code Sections 53600 through 53609 and 53630 through 53686. These laws, as well as guidelines set forth by the Association of Public Treasurers of the United States and Canada, the California Municipal Treasurers Association (CMTA) and the Government Finance Officers Association (GFOA), have aided City staff in policy development. The state laws and established guidelines encompass a broad array of allowable investments and investment standards to suit the different needs of California's local agencies. The City's Policy is more conservative than what is allowed by state law as it further restricts the percentage of allowable credit investments. The Policy applies to the City's Pooled Investment Portfolio, Bond Proceeds Portfolio and the Special Districts Portfolio. These portfolios encompass all funds under the oversight of the City Treasurer or approved designee.
Currently, the City utilizes the services of Chandler Asset Management, the City’s investment adviser, to invest and manage $26 million of the City’s idle cash, which ranges from $50-$53 million. The remaining funds are invested in the Local Agency Investment Fund (LAIF) operated by the State Treasurer.
To ensure the portfolio’s safety, the City only selects investments with the highest credit quality. The Chandler Managed Portfolio is comprised primarily of Treasury Securities and Federal Government-sponsored entity debt, otherwise known as federal agency securities. Federal agency securities, such as Federal National Mortgage Association (Fannie Mae) and Federal Home Loan Mortgage Corporation (Freddie Mac), are regarded as among the safest securities in the global market.
Utilizing CMTA guidelines as well as the expertise of Chandler Asset Management, the investment policy is presented in Enclosure 2. State Government Code allows for a limited scope of investments since public funds are being invested, and the overall goal is the preservation of these funds. It is in the City’s best interest to fully avail itself of the investments allowed per Government Code Section 53600, et seq.
The City submitted the attached investment policy to the CMTA after the City Council adopted it on June 22, 2021. It was independently evaluated by three (3) raters and was given a passing score by each rater. The passing score earned the City a “Certified” distinction.
Since then, neither the CMTA nor the California Government Code has updated their best practices recommendations. Chandler Asset Management also reviewed the policy and made no recommendations for any changes as the policy is still in line with best practices to ensure security, maintain liquidity, and seek yield where appropriate.
Therefore, the City will keep the same policy, which adheres to CMTA’s best practices and demonstrates to external rating agencies that the City is committed to safeguarding taxpayer dollars and taking full advantage of investments, as allowed per Government SUCCESSOR AGENCY TO PRRA AGENDA REPORT – MEETING OF APRIL 26, 2022
REVIEW AND APPROVE A RESOLUTION RATIFYING THE CITY’S INVESTMENT POLICY FOR FISCAL YEAR 2022-2023
Code Section 53600, et seq.
The Administrative Services Department presents the monthly investment transaction report and the quarterly investment report to the City Council in line with the recommendations and requirements set by the CMTA and the State of California. City staff will continue reviewing the investment policy on an annual basis and present the investment transaction report monthly and the Schedule of Investment quarterly to the City Council.
Conclusion:
The City Council will consider adopting a resolution (Enclosure 1) ratifying the City’s Investment Policy for FY 2022-23 to help ensure the safety and liquidity of the City’s idle cash. The enclosed Investment Policy conforms to the State of California Government Code Sections 53600 through 53609 and 53630 through 53686. All permitted investment types are also represented within (Enclosure 2).
Steve Carmona
SC:AG:JG:ep
Enclosures: 1) Resolution
2) Investment Policy
RESOLUTION NO. _____
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED
REDEVELOPMENT AGENCY OF THE CITY OF PICO RIVERA, AND THE
CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA,
APPROVING THE “INVESTMENT POLICY” FOR FISCAL YEAR 2022-23 WHEREAS, the City of Pico Rivera and the Successor Agency to the Dissolved Redevelopment Agency of the City of Pico Rivera (Successor Agency) have funds not required to satisfy immediate financial obligations; and WHEREAS, the subject funds should be wisely and prudently invested in approved investment instruments; and
WHEREAS, the City and Successor Agency’s “Investment Policy” (the “Policy”), attached hereto as Enclosure (2) and made part of this Resolution, states it should be reviewed and approved by the City Council at least annually at a public meeting; and WHEREAS, the City and Successor Agency’s Treasurer/Director of Administrative Services and the City’s outside investment advisor, Chandler Asset Management, have determined that the existing and amended Policy adequately complies with California Government Code Section 53600, et seq., government investment requirements; and WHEREAS, the Policy was presented and considered by the City and Successor Agency for ratification at a duly noticed public meeting as required under Government Code Section 53646(a).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. The City Clerk shall attest to the passage of this resolution and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 26TH day of April, 2022.
________________________________
Dr. Monica Sanchez, Chairman
ATTEST: APPROVED AS TO FORM:
_____________________________ ________________________________ Anna M. Jerome, Successor Agency Arnold M. Alvarez-Glasman, Successor Secretary Agency Counsel
RESOLUTION NO. ____
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | i
CITY OF PICO RIVERA
Administrative Services Department
Investment Policy for
the City of Pico Rivera
and Successor
City of Pico Rivera
Investment Policy
Page | ii
TABLE OF CONTENTS
1.0 Policy ..............................................................................3
2.0 Scope..............................................................................3
3.0 Prudence.........................................................................4
4.0 Objective ........................................................................5
5.0 Delegation of Authority ...................................................6
6.0 Ethics and Conflicts of Interest .......................................7
7.0 Authorized Financial Dealers and Institutions .................8
8.0 Authorized and Suitable Investments..............................8
9.0 Review of Investment Portfolio .....................................13
10.0 Investment Pools/Mutual Funds....................................13
11.0 Collateralization............................................................14
12.0 Safekeeping and Custody.............................................14
13.0 Diversification ...............................................................14
14.0 Maximum Maturities......................................................15
15.0 Internal Controls ...........................................................15
16.0 Cash Management .......................................................16
17.0 Performance Standards................................................17
18.0 Reporting......................................................................17
19.0 Investment Policy Adoption...........................................18
20.0 Glossary .......................................................................19 City of Pico Rivera
Administrative Services Department
6615 Passons Boulevard
Pico Rivera, CA 90660
Phone 562.801.4392 • Fax 562.942.8828
City of Pico Rivera
Investment Policy April 2022
Page | 3
1.0 Policy
The purpose of this document is to provide guidelines for the prudent investment of the City and Successor Agency’s idle cash and outline policies for maximizing the efficiency of the City/Successor Agency’s cash management system. The ultimate goal is to ensure security, maintain liquidity, and seek yield where appropriate. This investment policy is in accordance with the provisions in Sections 16429.1 and 53600 through 53684 of the California Government Code. (For the purposes of the remainder of this policy, any reference to “City” is inclusive of the Successor Agency.)
2.0 Scope
Included in the scope of the City’s investment policy are the following major guidelines and practices to be used in achieving the City’s primary investment objectives:
• Investment Authority and Responsibilities
• Eligible Financial Institutions
• Authorized Investments
• Investment Parameters
• Cash Management
• Evaluation of Investment Performance
• Investment Reporting
• Investment Policy Review and Adoption
It is intended that this policy cover all funds and investment activities under the direct authority of the City of Pico Rivera, Pico Rivera Successor Agency (formerly known as the Redevelopment Agency), Pico Rivera Housing Assistance Agency, the Pico Rivera Water Authority, and all other funds and investment activities under the direct authority of the Pico Rivera City Treasurer, except for bond proceeds which are governed by their respective indenture agreements.
Subject to the prior written consent and approval of the City Treasurer and City Manager, City of Pico Rivera
Investment Policy April 2022
Page | 4
financial assets held and invested by trustees or fiscal agents are excluded from this policy. However, such assets are nevertheless subject to the regulations established by the State of California pertaining to investments by local agencies as well as the related bond indentures.
3.0 Prudence
Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:
“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency.
Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” Investment officers and other authorized persons responsible for managing City funds acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided that the Investment officers or other authorized persons acted in good faith. Deviations from expectations of a security’s credit or market risk should be reported to the governing body in a timely fashion and appropriate action should be taken to control adverse developments.
City of Pico Rivera
Investment Policy April 2022
Page | 5
4.0 Objective
In accordance with Government Code Section 53600.5, the primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield:
Safety
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk.
Credit Risk – is the risk of loss due to the failure of an issuer of a security. The City will minimize credit risk by:
o Limiting investments to the safest types of securities o Diversifying the investment portfolio so that potential losses on individual securities will be minimized.
Market Rate Risk – is the risk of market fluctuations due to overall changes in the general level of interest rates. The City will minimize the market rate risk by:
o Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity
o Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools
Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets City of Pico Rivera
Investment Policy April 2022
Page | 6
(dynamic liquidity). A portion of the portfolio also will be placed in money market mutual funds or local government investment pools which offer same-day liquidity for short term funds.
Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The City will invest in relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not normally be sold prior to maturity with the following exceptions:
o A security with declining credit may be sold early to minimize loss of principal.
o A security swap would improve the quality, yield, or target duration in the portfolio.
o Liquidity needs of the portfolio require that the security be sold.
5.0 Delegation of Authority
The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the Treasurer.
The Treasurer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and employees. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.
City of Pico Rivera
Investment Policy April 2022
Page | 7
The City may engage the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the City’s investment portfolio in a manner consistent with the City’s objectives. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.
The City's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the City.
6.0 Ethics and Conflicts of Interest
The City adopts the following policy concerning conflicts of interest:
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the investment program, or that could impair their ability to make impartial decisions.
Officers and employees involved in the investment process shall disclose to the City Clerk any material interest in financial institutions that conduct business with the City of Pico Rivera and they shall further disclose any personal financial/investment positions that could be related to the performance of the City’s investment portfolio.
Officers and employees shall not undertake personal investment transactions with the same individual with whom business is conducted on behalf of the City.
If there is an event subject to disclosure that could impair the ability of an officer or employee to make impartial decisions, the officer or employee must notify the City Manager in writing within ten (10) days.
City of Pico Rivera
Investment Policy April 2022
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7.0 Authorized Financial Dealers and Institutions
Pursuant to the State Code, Section 53601.5, the City shall transact business only with issuers, banks, savings and loans and registered investment securities dealers. The purchase of any investment, other than those purchased directly from the issuer, shall be purchased either from an institution licensed by the State of California as a broker/dealer, as defined in Section 25004 of the Corporations Code, who is a member of the National Association of Securities Dealers or a member of a Federally regulated securities exchange, a National or State-Chartered Bank, a Federal or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank.
The Director of Finance will maintain a list of financial institutions authorized to provide investment services to the City, will not give full discretionary authority to external investment managers and will not use external investment managers to purchase or sell securities or manage the City’s portfolio unless specifically approved by the City Council with a contract signed by the Mayor and City Attorney.
8.0 Authorized and Suitable Investments
Investment of City funds is governed by the California Government Code Sections 16429.1 and 53601. Investments may not have a term or maturity at the time of investment of longer than that authorized by Section 53601 or five (5) years unless the City Council has granted prior express authority. The percentage limitations shall apply to investments at the time of purchase. This investment policy further restricts the permitted investments to those below:
State Treasurer Local Agency Investment Fund (LAIF)
Government Code Section 16429.1: The City may invest up to the maximum amount pursuant to LAIF policy. LAIF is a diversified investment pool administered by the California State Treasurer. Monies invested with LAIF are pooled with State monies in City of Pico Rivera
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order to earn the maximum rate of return consistent with safe and prudent treasury management. The City, Housing Authority and Successor Agency have separate accounts, so the combined limit is three times the LAIF Policy maximum.
Local Government Investment Pools
Government Code Section 53601(p): The City may invest in a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in 53601 (a) to (q), inclusive. There is no issuer limitation for Local Government Investment Pools.
US Government and Federal Agency Obligations
Government Code Sections 53601 (b) and (f): There is no limitation on the maximum of the City’s portfolio that may be invested in U.S. government obligations, U.S. government agency obligations, and U.S. government instrumentality obligations, which have a liquid market with a readily determinable market value. The maximum percent of agency callable securities in the portfolio will be 20%.
Bankers Acceptances
Government Code Section 53601 (g): Up to twenty percent (20%) of the City’s portfolio may be invested in Bankers Acceptances which are defined as bills of exchange or time drafts, drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System, although no more than 5% of the portfolio may be invested in Bankers Acceptances with any one commercial bank. Additionally, the maturity periods cannot exceed 180 days. Government Code Section 53601(g) allows 40% (30% with one bank).
Municipal SecuritiesGovernment Code Section 53601 (C): Up to 30% of the City’s portfolio may be invested in obligations of the City, the State of California and any local agency within in the State City of Pico Rivera
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of California. The securities must be “A” rated by one NRSRO. No more than 5% per issuer.
Government Code Section 53601 (D): Up to 30% of the City’s portfolio may be invested in obligations of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. The securities must be “A” rated by one NRSRO. No more than 5% per issuer.
Commercial Paper
Government Code Section 53601 (h): A maximum of twenty-five percent (25%) of the City’s portfolio may be invested in highest tier (e.g. A-1, P-1, F-1 or higher) commercial paper as rated by Moody’s, Standard and Poor’s or Fitch rating service. Issuing corporations must be organized and operating in the United States, have $500 million total assets, and have at least an “A” rating (by Moody’s, Standard and Poor’s or Fitch) on debt other than commercial paper. The maturity period cannot exceed 270 days. No more than 5% of the portfolio may be invested in any single issuer.
Repurchase Agreements
Government Code Section 53601 (j): Although permitted by State Statute, repurchase agreements and reverse repurchase agreements will not be used without prior City Council approval.
Certificates of Deposit and Passbook Savings Accounts
Government Code Section 53601 (i): There is no limit as to the amount of the investment portfolio that may be deposited in passbook savings accounts. Negotiable certificates of deposit are limited to thirty percent (30%) of the City’s monies which may be invested.
For Negotiable certificates of deposits greater than the FDIC insured amount, the issuer City of Pico Rivera
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must be have short term ratings of “A-1” or long term ratings of “A” by a NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Corporate Medium Term Notes
Government Code Section 53601 (k): A maximum of 30% of the City’s portfolio may be invest in corporate medium term notes. The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. The securities are rated in a rating category of “A” or its equivalent or better by at least one NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Asset Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations.
Government Code Section 53601 (o): A maximum of 20% of the City’s portfolio may be invested in the above mentioned securities from issuers not defined in US Government and Federal Agency Obligations section. The securities must be rated “AA” or better by one NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Supranational Securities
Government Code Section 53601 (q): A maximum of 20% of the City’s portfolio may be invested in Supranational securities. The City can only purchase US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The securities must be rated “AA” or better by one NRSRO. No more than 10% of the portfolio may be invested in any single issuer.
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Money Market Funds
Government Code Section 53601 (l): Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec 80al et seq.) may be purchased if they meet the requirements of Government Code Section 53601 (l). No more than 20 percent of the total assets of the investments held by a local agency may be invested in mutual funds, and no more than 10 percent in any one mutual fund.
Other Investments
Other investments that are or become legal investments pursuant to State of California Government Code may be purchased only after the specific approval by the City Council.
Prohibited Investments
The City of Pico Rivera shall not invest in any investment instrument/pool/fund unless specifically allowed under the “Investment Types” section of this policy.
The City of Pico Rivera shall comply with Government Code Section 53631.5 which states, “[a] local agency shall not invest any funds pursuant to this article in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages” and that “[a] local agency shall not invest any funds pursuant to this article in any security that could result in zero interest accrual if held to maturity.” Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zeroor negative-interest accrual if held to maturity are permitted.
Legislative Changes
Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City of Pico Rivera Investment Policy and supersede any and all previous applicable language. If the City of Pico Rivera
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City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.
9.0 Review of Investment Portfolio
The securities held at the City of Pico Rivera must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, The Treasurer shall at least annually review the portfolio to identify those securities that so not comply. The Treasurer shall establish procedures to report to the City of Pico Rivera and to its oversight committee, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.
10.0 Investment Pools/Mutual Funds
As stated, a thorough investigation of an investment pool or mutual fund is required prior to investing and on a continual basis. At a minimum, the following information shall be on file for each pool and/or mutual fund:
1. A description of eligible investment securities, and a written statement of investment policy and objectives;
2. A description of interest calculations, how interest is distributed, and how gains and losses are treated;
3. A description of how these securities are safeguarded (including the settlement process), and how often these securities are priced and the program audited;
4. A description of who may invest in the program, how often, and the size of deposits and withdrawals;
5. A schedule for receiving statements and portfolio listings; City of Pico Rivera
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6. Whether reserves, retained earnings, etc. are utilized by the pool/fund;
7. A fee schedule and when and how fees are assessed; and
8. Whether the pool/fund is eligible for bond proceeds and/or will it accept such proceeds.
11.0 Collateralization
California law requires that public funds be collateralized. The depository must secure its public fund accounts by maintaining with the agent of the depository government securities having a market value of at least one hundred ten percent (110%) of the value of the public fund accounts. If a depository uses mortgage-backed securities (i.e., promissory notes secured by first mortgages or first deeds of trust) as collateral for public deposits, the market value of the mortgage-backed securities must be at least one hundred fifty percent (150%) of the value of the public fund accounts.
The collateralization requirement may be waived to the extent that funds are federally insured (currently up to $250,000 per institution). For deposits equivalent to the maximum insured amount, security may also be waived for interest accrued on the deposit provided the interest is computed by the depository on the average daily balance of the deposits, paid monthly and computed on a 360-day basis.
12.0 Safekeeping and Custody
Securities will be held by an independent third-party custodian selected by the City as evidenced by safekeeping receipts in the City’s name and monthly reports from the custodian. All investment transactions shall be conducted on a delivery-versus-payment basis.
13.0 Diversification
The investments shall be diversified by:
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• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • Avoiding investment in securities that have low ratings • Investing in securities with varying maturities, and
• Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LAIF), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations.
14.0 Maximum Maturities
In order to minimize the impact of market risk, it is intended that all investments will be held to maturity.
To the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase or in accordance with state and local statutes and ordinances.
Investments may be sold prior to maturity for cash flow, appreciation purposes or in order to limit losses; however, no investment shall be made based solely on earnings anticipated from capital gains.
Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds.
15.0 Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance City of Pico Rivera
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that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the investment officer shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points:
• Control of collusion.
• Separation of transaction authority from accounting and recordkeeping. • Custodial safekeeping.
• Avoidance of physical delivery securities.
• Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investments and wire transfers. • Development of a wire transfer agreement with the lead bank and third party custodian
16.0 Cash Management
To obtain a reasonable return on public funds, the following cash management practices will be followed:
• Maintain maximum investment of all City funds not required to meet immediate cash flow needs.
• Except for cash in certain restricted and special funds, the City will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Maximize the City’s cash flow through immediate deposit of all receipts, use of direct deposit when available, and appropriate timing of payment to vendors.
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• Maximize cash flow information available through the use of only one operating bank account.
17.0 Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow needs.
The investment portfolio shall be structured to optimize the return given the risk constraints and cash flow needs.
Investment performance shall be continually monitored and evaluated by the Investment Officer. Investment performance statistics and activity reports shall be generated on a quarterly basis for presentation to the City Council.
The Investment officer shall monitor and evaluate the portfolio’s performance relative to the chosen market benchmark(s), which will be included in the quarterly investment report. The Investment officer shall select an appropriate, readily available index to use as a market benchmark.
18.0 Reporting
Monthly transaction reports will be submitted by the Treasurer to the City Council within 30 days of the end of the reporting period in accordance with California Government Code Section 53607. The City Treasurer shall prepare and submit a quarterly investment report to the City Council. This report will include the following elements relative to the investments held at quarter-end.
1. Face value
2. Security description
3. Coupon rate
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4. Maturity date
5. Investment rating
6. Investment type
7. Purchase date
8. Cost of security
9. Purchase yield
10. Estimated market value
11. Amortized premium/discount
12. Statement relating the report to the Statement of Investment Policy
13. Statement of sufficiency of funds to meet the next six months’ obligations
19.0 Investment Policy Adoption
The Statement of Investment Policy shall be submitted annually to the City Council for adoption. The policy shall be reviewed at least annually to ensure its consistency with the overall objectives of the City and its relevance to current law and financial and economic trends. Any modifications made thereto must be approved by the City Council.
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20.0 Glossary
AGENCIES. Shorthand market terminology for any obligation issued by a governmentsponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:
FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.
FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds.
FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities.
FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage passthrough securities.
GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.
PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.
TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.
ASKED. The price at which a seller offers to sell a security.
ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.
AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.
BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.
BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.
BID. The price at which a buyer offers to buy a security.
BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position.
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CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made.
CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable.
CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS is currently the only entity providing this service. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.
COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.
COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.
COMMERCIAL PAPER. The short-term unsecured debt of corporations.
COST YIELD. The annual income from an investment divided by the purchase cost.
Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return.
COUPON. The rate of return at which interest is paid on a bond.
CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.
CURRENT YIELD. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor’s cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity.
DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.
DEBENTURE. A bond secured only by the general credit of the issuer.
DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.
DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative City of Pico Rivera
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is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.
DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.
DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.
DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration).
FEDERAL FUNDS RATE. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open-market operations establishes it.
FEDERAL OPEN MARKET COMMITTEE. A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves.
LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.
LIQUIDITY. The speed and ease with which an asset can be converted to cash.
LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.
LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.
MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.
MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.
MARKET VALUE. The price at which a security can be traded.
MARKING TO MARKET. The process of posting current market values for securities in a portfolio.
MATURITY. The final date upon which the principal of a security becomes due and payable.
MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or City of Pico Rivera
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an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.
MODIFIED DURATION. The percent change in price for a 100 basis point change in yields.
Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.
MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.
MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.
MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.
MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.
NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).
A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.
NEGOTIABLE CD. A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state-licensed branch of a foreign bank. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor).
PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost is above par.
PREPAYMENT SPEED. A measure of how quickly principal is repaid to investors in mortgage securities.
PREPAYMENT WINDOW. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed.
PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S. Government securities market.
PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, City of Pico Rivera
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would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.”
REALIZED YIELD. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio.
REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities and that is not a primary dealer.
REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.
SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.
STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities, or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate.
Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.
SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.
TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.
U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.
TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.
TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually.
TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.
VOLATILITY. The rate at which security prices change with changes in general economic conditions or the general level of interest rates.
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YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.
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APPENDIX 1
The authorized investment officers as stated in accordance with the City of Pico Rivera Investment Policy, are responsible for administering an investment program which:
• Adheres to the Statement of Investment Policy
• Prioritizes safety and liquidity
• Determines risk and optimizes return
• Provides for a system of due diligence in making investment decisions.
Delivery vs. Payment – all trades of marketable securities will be executed by delivery vs. payment to ensure that securities are deposited in an eligible financial institution prior to the release of City funds.
INVESTMENT
PROCESS
A Regular Meeting of the Water Authority was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.
Meeting was jointly held with the City Council and Water Authority. Items appear as listed on the combined agenda for the meeting of April 12, 2022.
Authority President Dr. Sanchez called the meeting to order at 6:03 p.m.
PRESENT: Camacho, Elias, Lara, Lutz, Sanchez
ABSENT: None
PUBLIC COMMENTS: None
PUBLIC HEARING: None
CONSENT CALENDAR:
Water Authority:
7. Minutes:
• Approved Water Authority meeting of March 8, 2022
8. PFAS Treatment Systems – Plants 1, 2 and Well 5 Project (CIP No. 50042) – Award Construction. (500)
1. Approved the plans and specifications for the PFAS Treatment Systems – Plants 1, 2 and Well 5 Project, CIP No. 50042;
2. Awarded a construction contract for a not-to-exceed amount of $4,696,351.00 to Metro Builders & Engineers Group Ltd. (Metro Builders) for the PFAS Treatment Systems – Plants 1, 2 and Well 5 Project CIP No. 50042; and authorized the Executive Director to execute the contract agreement in a form approved by the City Attorney;
3. Authorized the Public Works Director to process change orders, as needed, in an amount not-to-exceed $469,635.00 (approximately 10% of the total contract amount) for construction contingency; and
4. Approved the Notice of Exemption (NOE) for the subject project and authorized the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act (CEQA).
Agreement No. 22-60
Motion by Commissioner Camacho, seconded by Vice President Lutz to approve Consent Calendar Item Nos. 7 and 8. Motion carries by the following roll call vote:
Tuesday, April 12, 2022
3-8-22 Water Minutes
AYES: Camacho, Elias, Lara, Lutz, Sanchez
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: None REGULAR AGENDA: None
ADJOURNMENT:
President Dr. Sanchez adjourned the Water Authority meeting at 8:35 p.m. There being no objection it was so ordered.
AYES: Camacho, Elias, Lara, Lutz, Sanchez
ABSENT: None
________________________________
Dr. Monica Sanchez, President
ATTEST:
________________________________
Anna M. Jerome, Authority Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the Water Authority regular meeting dated April 12, 2022 and received and filed by the Water Authority on April 26, 2022.
_______________________________
Anna M. Jerome, Authority Secretary
To: President and Commissioners
From: Executive Director
Meeting Date: April 26, 2022
Subject: PFAS TREATMENT SYSTEMS - PLANTS 1, 2 AND WELL
5 PROJECT (CIP NO. 50042) – WRD GRANT PFAS
REMEDIATION PROGRAM PARTICIPATION
AGREEMENT
Recommendation:
1. Authorize the Executive Director to execute the Water Replenishment District of Southern California (WRD) PFAS Remediation Program Participation Agreement for the PFAS Treatment Systems - Plants 1, 2 and Well 5 Project, CIP No. 50042 (Project) for reimbursement in the amount of $5,853,000, in a form approved by the City Attorney, and all other documents necessary to fulfill the duties and obligations under the grant;
2. Adopt Financial Capability Resolution (Resolution) certifying that Pico Rivera Water Authority has adequate financial reserves and ability to cover any and all costs in excess of the WRD grant funding for the Project; and
3. Approve receipt and appropriation of WRD reimbursements totaling $5,853,000 to the Water Authority Fund Account No. 699.70.7340.54500-CIP50042.
Fiscal Impact:
PRWA’s PFAS remediation project is included in the fiscal year (FY) 2021-22 Budget.
Appropriations in the amount of $14,000,000 are available for the project, which includes $9,800,000 from the Water Fund (Fund 550) and $4,200,000 (Fund 699) anticipated from WRD grant funding. This action provides for $5,853,000 (Fund 699) in WRD grant funding for a new total available funding of $15,653,000. No additional funding is required at this time. There is no impact to the General Fund.
Background:
On May 23, 2019, the Pico Rivera Water Authority (PRWA) was required to monitor perfluorooctanioic acid (PFOA) and perfluorooctanie sulfonic acid (PFOS), two (2) compounds within the per- and polyfluoroalkyl substances (PFAS) family of chemicals, by the State Water Resources Control Board (SWRCB) and the Department of Drinking WATER AUTHORITY AGENDA REPORT – MEETING OF APRIL 26, 2022 PFAS TREATMENT SYSTEMS- PLANTS 1, 2 AND WELL 5 PROJECT (CIP NO. 50042) – WRD PFAS REMEDIATION PROGRAM PARTICIPATION AGREEMENT
Water (DDW). The results showed that the levels for PFOS and PFOA had exceeded the notification levels set for PFOS at 13 parts per trillion (ppt) and PFOA at 14 ppt. On August 27, 2019, PRWA Commissioners were notified of California Health and Safety Code Section 116455 regarding the exceedance of the notification level (NL) for PFOS/PFOA and the detection levels in the groundwater supply. PRWA has continued to comply with SWRCB and DDW regulations including consumer notification of water quality in the Annual Consumer Confidence Report (CCR) and the required monitoring of each well.
In February 2020, DDW established a new NL of 5.1 ppt and 6.5 ppt for PFOA and PFOS, respectively. It has also established new Response Level (RL) of 10 ppt and 40 ppt for PFOA and PFOS, respectively as well as providing a tentative schedule to regulate PFOA and PFOS by establishing a maximum contaminate level (MCL’s) by winter of 2023.
On May 5, 2020, the SWRCB issued a General Order to monitor PRWA wells beginning in the third quarter of 2020. The SWRCB recommends the removal of wells from service, if the well exceeds the new NL of 5.1 ppt and 6.5 ppt for PFOA and PFOS, respectively. Additionally, the PRWA may be required to remove a well from service if the RL is 10 ppt and 40 ppt for PFOA and PFOS, respectively.
Discussion:
PRWA Staff have been working with the Water Replenishment District of Southern California (WRD) in application of a grant to partially fund the costs of designing and constructing improvements to PRWA’s water producing facilities for the removal of PFAS in drinking water wells that have concentrations above their respective Response Levels or Maximum Contaminant Levels.
On April 7, 2022, the WRD Board awarded the Pico Rivera Water Authority a grant in the amount of $5,853,000, approximately 54.5% of the eligible costs for the project, (treatment at Plant No. 1, Plant No. 2 and Well No. 5), of $10,737,673. In accordance with the WRD Funding Support Program, grant funding will be disbursed in the form of monthly reimbursements during construction.
In order to capitalize on potential additional grant funding, PFAS treatment of PRWA facilities has been split into two phases. The first phase, Phase I, (described above) and the second phase, Phase II, consisting of treatment at Plant No. 3. Phase II is anticipated to be in construction within 24 months, allowing time for application and potential award of future grant(s).
Project Schedule
The schedule for Phase I of the Project Construction is as follow:
Award Construction …………..… April 12, 2022
WATER AUTHORITY AGENDA REPORT – MEETING OF APRIL 26, 2022 PFAS TREATMENT SYSTEMS- PLANTS 1, 2 AND WELL 5 PROJECT (CIP NO. 50042) – WRD PFAS REMEDIATION PROGRAM PARTICIPATION AGREEMENT
Start Construction ………………. April/May 2022
Complete Construction …………. May / June 2023
Project Budget
The total estimated project costs and available funding for Phase I of the Project is summarized as follows:
Task Description Estimated Cost
Phase I and II Design $ 1,333,294
Phase I and II Pre-procured Equipment and Materials $ 6,061,905 Phase I Construction $ 4,696,351
Phase I Contingency (10%) $ 469,635
Phase I Construction Management and Inspection $ 280,705 Phase I Project Management $ 50,000
Total Estimated Project Cost $12,891,890
Funding Source Budget Amount
Water Authority (Fund 550) $ 9,800,000
WRD Grant $ 5,853,000
Total Project Funding $15,653,000
Any remaining funding will be applied to the Phase II construction project.
Conclusion:
Staff has thoroughly reviewed the WRD PFAS Remediation Program Participation Agreement and Financial Capability Resolution for the PFAS treatment system improvements at Plant No. 1, Plant No. 2 and Well No. 5 and recommends approval of and adoption of the Financial Capability Resolution, which will allow WRD to reimburse PRWA monthly, for a total amount not-to-exceed $5,853,000.
Steve Carmona
SC:TR:GE:ll
Enclosures: 1) WRD PFAS Remediation Program Participation Grant Agreement 2) Financial Capability Resolution
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WRD PFAS REMEDIATION PROGRAM PARTICIPATION AGREEMENT
CITY OF PICO RIVERA
This PFAS REMEDIATION PROGRAM PARTICIPATION AGREEMENT (the “Agreement”) is made and entered into this 7th day of April, 2022, (“Effective Date”) by and between the WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA, a California Special District organized and existing pursuant to the Water Replenishment District Act, California Water Code Section 60000 et. seq. (“WRD”), and City of Pico Rivera (“Pumper”1). WRD and Pumper are each a “Party” and collectively “Parties” to this Agreement.
A. WRD manages the West Coast and Central Groundwater Basins (“Basins”) in Los Angeles County in order to support a variety of beneficial uses. Much of the potable water supply currently used within WRD’s 420-square mile service area (“district”) is pumped groundwater.
The Water Replenishment District Act (“WRD Act”) in the California Water Code authorizes WRD in Section 60220 et. seq. to take actions for the purpose of protecting and preserving the groundwater supplies within the district for beneficial use, a district may take any action, within the district, including but not limited to, capital expenditures to protect and preserve groundwater supplies.
B. A group of man-made substances known as per- and polyfluoroalkyl substances (“PFAS”), which include perfluorooctanoic acid (“PFOA”), perfluorooctane sulfonate (“PFOS”), and perfluorobutane sulfonic acid (“PFBS”), have been used in numerous consumer and industrial products since the 1940s.
C. Pumpers are governmental agencies (or a regulated public utility) that operate public water systems for the purpose of delivering potable water. They obtain water supply by pumping groundwater from Water Producing Facilities within the Basins.
D. The State of California, specifically the State Water Resources Control Board (“SWRCB”) Division of Drinking Water (“DDW”), has established Response Levels (“RL”) of 10 parts per trillion (“ppt”) for PFOA, 40 ppt for PFOS, and 5,000 ppt for PFBS. Assembly Bill 756, codified at Health and Safety Code Section 116378, and effective January 1, 2020, requires that community water systems, including Pumpers, either notify their customers of PFAS detections exceeding RLs or remove from service drinking water sources with PFAS exceeding 1 “Pumper” means a listed public agency (and any regulated public utility) identified herein, and groundwater pumper, that extracts groundwater from the Basin(s) via “Water Producing Facilities” (as that term is defined in Section 60018 of the California Water Code), and who are adversely impacted by PFAS in one or more Water Producing Facilities they own or operate.
Enclosure 1
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RLs.2 On August 27, 2020, the SWRCB issued orders (General Order 2020-003-DDW) to many water producers, including Pumpers, requiring that the producers test the water they provide for PFAS.
E. In July 2021, the State of California Office of Environmental Health Hazard Assessment established Public Health Goals (“PHGs”) of 0.007 ppt for PFOA and 1 ppt for PFOS.
PHGs are the first step in the regulatory process leading to DDW setting enforceable Maximum Contaminant Levels (“MCLs”).
F. PFAS compounds create a unique groundwater contamination issue that impacts many Pumpers. Without any action, PFAS impacted groundwater may migrate, affecting other Water Producing Facilities and larger portions of the Basins.
G. The Parties desire that the Basins continue to provide a groundwater supply of suitable quality to allow for the continuation of all existing and potential beneficial uses, and that complies with all State and Federal standards and relevant advisory levels. Quick and effective actions by WRD, in concert with Pumpers, are needed to remove, treat and control PFAS down to established regulatory limits while also removing them to prevent their contamination of other portions of the Basins.
H. The Parties recognize the necessity and commit to a high level of coordination to expeditiously design, construct, and operate PFAS treatment systems (“Treatment Systems”) to remove PFAS from the Basins where PFAS is detected in Water Producing Facilities.
I. Treatment of water containing PFAS helps mitigate the spread of contamination in the Basins and provides for the use of groundwater which serves as the most reliable and costefficient source of water, further decreasing our dependence on water imported from Northern California and the Colorado River.
J. As a result of DDW issuing RLs for PFOA, PFOS, and PFBS, potential issuance of new RLs for other PFAS, and anticipated State or Federal MCLs for PFAS, Pumpers have lost, or are anticipated to lose upon finalization of the MCLs for one or more PFAS, pumping capacity in one or more Water Producing Facilities due to the presence of PFAS. Given the magnitude of the PFAS problem within the Basins, and WRD’s desire to improve and protect the quality of the groundwater supplies within the district so that groundwater from the Basins may be beneficially used, WRD has developed, and is implementing through this Agreement and other actions, a new program that will allow WRD to assist Pumpers in treating groundwater containing PFAS by funding, contracting, and cooperating with Pumpers to develop and construct wellhead Treatment Systems such that water quality within the WRD service area will be improved (“Program”), and 2 DDW’s February 2020 guidance directs community water systems to test for PFAS using EPA Method 537.1 and notes that DDW defines PFAS “as those analytes included in EPA Method 537.1.” Water Replenishment District of 3 PFAS Program Participation Agreement Southern California City of Pico Rivera
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such that Pumpers can continue to beneficially use groundwater from the Basins after the treatment for drinking water purposes.
K. WRD has the authority under California Water Code Section 60224 “for the purpose of protecting and preserving the groundwater supplies within the district for beneficial uses, a district may take any action, within the district, including, but not limited to, capital expenditures and legal action, within the district, including, but not limited to, capital expenditures and legal actions, which in the discretion of the board is necessary or desirable to accomplish any of the following: (a) Prevent contaminants from entering the groundwater supplies of the district, whether or not the treat is immediate; (b) Remove contaminants from the groundwater supplies of the district; (c) Determine the existence, extent, and location of contaminants in, or which may enter, the groundwater supplies of the district; (d) Determine Persons, whether natural persons or public entities, responsible for those contaminants; (e) Perform or obtain engineering, hydrologic, and scientific studies for any of the foregoing purposes.” WRD hereby takes the actions contemplated in this Agreement pursuant to the authority conferred by the referenced section and its powers as provided by the WRD Act.
L. WRD has determined that certain portions of the Basins in the vicinity of Pumpers’ Water Producing Facilities are polluted by PFAS, and that entering into this Agreement with Pumpers will encourage beneficial use of groundwater polluted by PFAS that would otherwise not be used while improving the quality of water supplies within the district.
M. WRD and Pumper mutually desire to enter into this Agreement pursuant to the WRD Act to document the Program responsibilities of the Parties in the construction and operation of PFAS Treatment Systems, systems that the Parties will use to treat or remove PFAS, thereby improving the quality of groundwater supplies within the district.
N. This Program Agreement sets forth the terms and general requirements for participation in the WRD PFAS Remediation Program and the terms and basis for the Program.
The Parties therefore agree as follows:
1. The Recitals above are deemed true and correct and are hereby incorporated in this Agreement as though fully set forth herein. The Parties agree that the actions that will be taken pursuant to this Agreement are reasonable and necessary to accomplish the goals and objectives of the WRD Act.
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2. PURPOSE.
2.1 Facilitation of Basins-Wide Treatment. WRD and Pumper intend to facilitate treatment of the Basins groundwater which has been impacted by the detection of PFAS.
WRD will coordinate and fund planning and treatment efforts pursuant to the terms of this Agreement.
2.2 PFAS Compounds and Reopener. The Parties recognize the necessity of and commit to a high level of coordination, to expeditiously design, construct and operate PFAS Treatment Systems to remove PFAS from the Basins where PFAS is detected in a Pumper’s (existing or anticipated) Water Producing Facilities that exceed an applicable RL or MCL. The Parties acknowledge that additional compounds within the PFAS family may become regulated during the term of this Agreement.
3. PROGRAM.
3.1 Participation Options.
WRD through this Program awards participant Pumpers the option of participating in one of two program options, as designated in the Specific Project Details attached hereto as Exhibit A:
1. Funding Support Program: WRD to provide funding only, based on the agreed upon project, either in an agreed upon lump sum at project completion and close out or through the issuance of progress payments in accordance with an agreed upon capital expenditure timeline. Pumper shall be reimbursed for pre-approved Treatment System design and construction (“Pumper-Built”).
2. Turnkey Program: WRD to provide planning, design, building and management of the construction of Treatment Systems through project completion. WRD shall fund all costs up to the support limit the Pumper is awarded through the Program. Pumper is responsible for paying any and all costs for the project that exceeds the amount awarded through the Program (“WRD-Built”).
3.2 Program Funding:
Program funding for either of the two program options identified above shall be governed by the funding limit calculation described below and the provisions set forth in Exhibit Water Replenishment District of 5 PFAS Program Participation Agreement Southern California City of Pico Rivera
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A. In the event that the specifics contained in Exhibit A are inconsistent with the provisions of this Agreement, the specifics in Exhibit A shall control.
1. Funding shall be based on the most recent three (3) full water year average of pumping (July 1 to June 30) (“Water Year”) from the affected well site as reported to Watermaster. In the event that the subject well has been shut down due to PFAS, the funding shall be based on a two-year average of pumping reported to Watermaster from the affected well site, utilizing the most recent two years of operation. For any new well that does not have a full Water Year of historical production, WRD and the Pumper who owns the new well shall meet and confer to determine the appropriate level of production for such well that will be considered in determining funding to be provided under this Agreement.
2. Funding shall be based on the following formula:
Pumping average (as reported to Watermaster) x $1,000 per acre foot = Funding Amount. At the sole discretion of WRD, the funding amount may be decreased or increased if additional funding is available, as detailed in Exhibit A.
3. All funding under this Program shall be subject to a five million dollar ($5,000,000) limit per Pumper.
4. Pumpers shall be responsible for any and all operations and maintenance costs and any costs not specifically provided for in the Program. This Program is for capital costs only for PFAS Treatment Systems.
3.3 Conditions for Funding Applicable to both Program Options:
1. Provision of licensed engineers condition assessment as to the condition of the well and the associated distribution system, and viability for operation through the requirements of this Program. A condition assessment will be completed prior to the completion of system design.
2. Requirements as set forth in this Agreement and the specific requirements of the Program option selected.
3. The governing body of Pumper shall adopt a Financial Capability Resolution (“Resolution”) that certifies that Pumper has adequate financial reserves and ability to cover any and all costs in excess of the WRD funding identified in Section 3.2 of this Agreement. A template Water Replenishment District of 6 PFAS Program Participation Agreement Southern California City of Pico Rivera
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for the Resolution shall be provided to Pumper by WRD. The adopted Resolution shall be a stand-alone resolution with language that may not be altered from the language provided in the template. No reimbursements shall be made to Pumper until the adopted Resolution is submitted to WRD.
4. Pumper shall submit to WRD a completed PFAS Funding Application (“Application”) that is signed and dated prior to executing this Agreement. WRD shall utilize the completed Application to initiate the review process. Pumper shall ensure that their Application contains accurate and complete information in order to avoid delays in processing their funding request.
4. TURNKEY PROGRAM (“WRD-BUILT”).
4.1 Funding. WRD shall fund the reasonable cost to design and construct the Treatment System subject to program funding limitations in Section 3.2, except for costs as described in Section 4.3. WRD, at 30% design, will evaluate cost and project viability in conjunction with Pumper’s ability to cover costs in excess of program funding. Pumper shall demonstrate the ability to fund all costs in excess of program funding identified in Section 3.2.
4.2 CEQA/NEPA. In connection with the proposed Treatment System for impacted wells, the Parties agree that the Pumper shall act as lead agency for CEQA/NEPA compliance. All aspects of CEQA/NEPA compliance shall be borne by the Pumper.
4.3 Property Acquisition, Entitlements.
A. Land and Rights of Way. Each Pumper shall secure at its expense any land and/or right of way necessary to construct the Treatment System.
B. Entitlements. Each Pumper shall obtain at its expense all land use entitlements and permitting necessary to construct the Treatment System.
C. Property Conditions for WRD-Built Treatment System. If Pumper chooses a WRD-Built Treatment System, then WRD will have no obligation to design or construct the Treatment System until Pumper has demonstrated it has obtained lands and land use entitlements sufficient to permit construction of the Treatment System.
4.4 WRD-Built Facilities. The provisions of this Section 4.4 apply to PFAS treatment facilities that Pumper elects to have WRD design and build.
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A. Design. WRD will consult with and seek input from Pumper on the design and construction of the Treatment System. Pumper shall support and assist WRD in hiring design consultants and designing the Treatment System, but WRD will have reasonable authority and discretion to determine the Treatment System final design. If Pumper desires to construct additions or enhancements to the Treatment System beyond what WRD determines as appropriate for this Program, Pumper shall be responsible for any and all costs for this portion of the project.
The level of treatment selected by WRD must allow Pumper to treat regulated PFAS to comply with RLs or MCLs, unless special circumstances dictate an alternative approach.
B. Property Rights. Pumper shall provide WRD with temporary property rights over any site necessary for construction, staging, and laydown for the Treatment System Project. These temporary property rights will be in the form of a license, temporary construction easement, or other property right sufficient to provide for WRD’s control of the site during construction.
C. Advertising and Award of Construction Contracts. WRD shall advertise, where required by the WRD Act, and award construction contracts for construction of the Treatment System. Pumper shall support and assist WRD in these efforts and shall expeditiously provide, at no cost to WRD, any documents necessary for procurement and construction.
D. Administration and Inspection. WRD will administer the necessary contracts to construct the Treatment System, including reviewing and responding to contractor requests for information or requests for clarification, reviewing and approving shop drawings, and filing a Notice of Completion. WRD shall provide all construction and inspection for the Treatment System.
E. Transfer of Treatment System. Upon filing the Notice of Completion for the Treatment System, WRD will transfer the constructed and operating Treatment System to Pumper with an appropriate legal instrument and a quitclaim of any property rights obtained under Section 4.4. WRD shall provide Pumper with copies of all applicable Operation and Maintenance (“O&M”) manuals and record drawings for the Treatment System in WRD’s possession. WRD shall also transfer to Pumper any manufacturer’s warranties on equipment included in the Treatment System.
F. Upon Pumper’s receipt of the legal instrument and quitclaim of property rights, Pumper shall be solely responsible for ensuring the proper operation, maintenance, and repair of the Treatment System.
G. Warranty, Post-Construction Remedies. WRD will assist with any construction defect claims not attributable to the negligence or willful misconduct of Pumper for one year after the date of filing of the Treatment System Notice of Completion. The Parties will Water Replenishment District of 8 PFAS Program Participation Agreement Southern California City of Pico Rivera
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also, to the extent they deem prudent, jointly pursue any statutory construction defect remedies against third-party designers and contractors.
H. DDW Permit Assistance. WRD will support and assist Pumper with technical information in modifying Pumper’s DDW operating permit to account for and authorize the new Treatment System as part of Pumper’s public water system. Pumper will be solely responsible for any and all DDW permit compliance.
5. FUNDING SUPPORT PROGRAM (“PUMPER-BUILT”).
The provisions of this Section 5 apply to PFAS treatment facilities that Pumper elects to design and build with program funding identified in Section 3.
5.1 As a requirement of funding under the Funding Support Program, the Pumper must have a designated licensed professional engineer responsible for all project management and program oversight (aside from any design engineer retained for this Project).
5.2 WRD Acceptance of Design. Pumper shall hire their own licensed engineers, designers, consultants, contractors and prepare and submit to WRD for acceptance of a condition assessment and conceptual design with all applicable analysis and basis for the Treatment System. WRD shall review and provide acceptance of Program compliant designs in writing within thirty (30) days. All designs to the extent possible should be scalable in a manner to address compliance with future requirements. Once conceptual design for Pumper’s proposed Treatment System is approved by WRD, Pumper will coordinate with WRD in the planning and final design of the Treatment System. Pumper shall then prepare and submit the final design to WRD for approval. WRD shall participate in Pumper’s project meetings as necessary to obtain WRD’s final approval of the Treatment System in an expeditious manner so as not to delay Pumper’s design and construction of the Treatment System. WRD shall review and approve the final design, if deemed reasonable and effective, in writing, within thirty (30) days. WRD shall have the right to place reasonable conditions on the final design approval.
5.3 Construction. Upon WRD’s approval for the final design, Pumper shall advertise, award, and ensure timely completion of all necessary contracts to construct the Treatment System in accordance with all applicable laws and procurement regulations. Pumper shall notify WRD upon the award of the construction contract and upon recording the Notice of Completion. Pumper shall hire a construction manager for the Project and said construction manager shall share information and reports with WRD upon request. If Pumper has a certified construction manager on staff, Pumper may utilize said staff member after providing WRD with proof of certification.
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5.4 Pumper shall contract directly with all entities required to build their own system. WRD will not provide any assistance other than the funding identified in Section 3. Usage of the funding shall be limited to capital costs only. Any funds used for non-capital costs shall be refunded to WRD and shall be subject to cost recovery actions by WRD with the Pumper responsible for any and all costs borne by WRD in such action.
5.5 Funding. WRD shall provide funding in the form of reimbursement to Pumper at either completion of the project or in the form of monthly reimbursements. If Pumper desires monthly reimbursements, then Pumper must submit billings to WRD each month for eligible expenses with backup documentation. Review and payment of the submission shall be conditioned on the receipt of documentation to the satisfaction of WRD evidencing the work completed and payment by Pumper to the vendor for the reimbursement sought. WRD shall withhold a five percent (5%) retention on each payment made and shall release said retention within sixty (60) days of completion of construction and demonstration of successful operations and compliance and satisfaction of any and all WRD requests and compliance with the terms of this Agreement and the terms of any other program documents. Project retention shall not apply when the Pumper has selected one lump sum reimbursement at completion of the project.
6. PROGRAM OPERATIONS & MAINTENANCE OBLIGATIONS.
6.1 Twenty (20)-Year Term.
A. Pumper shall maintain groundwater production to meet the Annual Pumping Requirement as specified in Exhibit A for a minimum period of twenty (20) years following the filing of the Notice of Completion.
B. Pumper shall operate, maintain, and repair the Treatment System(s) for the earlier of:
(1) Twenty (20) years following the filing of the Notice of Completion; or
(2) Until water produced from the impacted wells meets, without treatment, RLs or MCLs for PFAS.
6.2 Operating Standards.
A. WRD recognizes that in the normal course of operating a water system, the Treatment System and impacted wells may need to be turned off for routine maintenance, seasonal demands, emergencies, accommodating in-lieu imported water deliveries, and major repairs. Each Pumper agrees to operate the Treatment System in a manner consistent with industry Water Replenishment District of 10 PFAS Program Participation Agreement Southern California City of Pico Rivera
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standards and take actions in the same manner as a reasonably prudent water system operator, with the understanding that the Treatment System funded by WRD is intended to be regularly used for daily treatment of groundwater as long as PFAS exceeds an RL or MCL in the Basins in the vicinity of the well. The Parties understand and agree that Treatment Systems constructed or funded by WRD are not intended to be used as “stand by” Treatment Systems.
B. All Treatment Systems constructed or funded by WRD must operate and produce the pumping volumes as identified in Item 4 in Exhibit A, “Annual Pumping Requirement”. For the purposes of determining compliance with the Annual Pumping Requirement, a rolling average of the most recent three (3) full water years since initiation of PFAS treatment shall be used.
C. By August 31st of each year, Pumper shall file an annual report with WRD on compliance and operations of the Treatment System(s) and impacted well(s), including at a minimum, the amounts of water produced and treated, groundwater production to meet the Annual Pumping Requirement, and quantity of PFAS removed from the water produced in the prior Water Year. This annual report shall be submitted to WRD for the entire period of the 20-year term as discussed in Section 6.1.
D. If a Treatment System does not produce the Annual Pumping Requirement, as identified in Exhibit A, Pumper must make a presentation to the WRD Budget Advisory Committee (BAC) and Technical Advisory Committee (TAC) explaining the circumstances that have led to the failure to produce the Annual Pumping Requirement and describing a plan to reach compliance in the shortest time frame possible, or to adjust the Annual Pumping Requirement and the terms of this Agreement based on applicable circumstances.
E. If Pumper is unable to achieve the requisite pumping required (under production) subject to any actions and adjustments made pursuant to section 6.2(D), then Pumper shall reimburse WRD for its funding pursuant to the terms of this agreement within two (2) years as of the date the pumping default first occurred. The amount of reimbursement shall be calculated in accordance with Footnote 3.
6.3 Compliance, Permits, Testing, Reporting. Pumper shall obtain and comply with any and all regulatory permits, permissions, or approvals necessary to operate and maintain the Treatment System. Pumper shall operate and maintain the Treatment System in accordance with state and federal regulatory requirements, prevailing industry standards, required maintenance practices, and equipment manufacturer recommendations and requirements. Pumper shall perform required water quality testing and reporting to verify the successful operation of the Treatment System to comply with regulatory requirements. A failure to maintain compliance shall result in a default of the operations requirements outlined in this section. Pumper shall also provide operational reporting as requested by WRD. Annually, within forty-five (45) days of the close of the fiscal year, Pumper shall provide the quantity of water pumped, treated, and served, and the Water Replenishment District of 11 PFAS Program Participation Agreement Southern California City of Pico Rivera
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levels of PFAS removed and entering the product water stream. Product water quality shall meet all regulatory and permitting requirements.
7. FINANCIAL.
7.1 Capital Costs—Payment and Reimbursement.
A. Prior Cost Reimbursement for Qualifying Work Completed Prior to Funding. WRD will pay as up-front costs all planning, design, construction, and start-up costs as described above, except for the costs for property rights, land use entitlements, additions, permits, Pumper staff time, other project enhancements, or as otherwise described in this Agreement up to the identified funding level. All requests for payment of up-front costs shall be deducted from the funding amount identified in Section 3.2. Pumper shall be responsible for any and all costs and fees in excess of the identified funding amount in Section 3.2.
B. Pumper-Built Facilities—Reimbursement. WRD shall reimburse Pumper for reasonable professional services as determined by WRD in its sole discretion for the planning, design, construction, and start-up of Treatment System on the agreed upon payment basis. WRD shall pay reimbursements subject to retention to the Pumper within thirty (30) days of receiving adequate documentation from the Pumper in compliance with Section 5.5. Pumper shall maintain all records, backup, and project information until project completion and close out, pursuant to the terms of this Agreement.
(1) Authorized expenses include, but may not be limited to:
(a) Planning costs, (b) design costs, and (c) construction costs inclusive of start-up and commissioning.
(2) Unauthorized expenses not eligible for reimbursement shall include:
(a) Pumper’s staff time; (b) direct or indirect overhead type expenses for staff; (c) costs not primarily attributable to Treatment System design and construction, and (d) any and all costs related to O&M or existing systems, deferred maintenance, or existing site conditions.
C. Submission Requirements. All reimbursement submissions shall be in the manner identified and requested by WRD, with all backup and documentation requested and specified by WRD.
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7.2 Grants.
A. WRD Sought. WRD may seek federal, state, or other grant funding to offset costs of the PFAS program contemplated by this Agreement. Each Pumper shall support and assist WRD, as requested by WRD, to obtain any grants that may be used by WRD to fund construction. Grant funds received by WRD will be used to fund WRD’s costs of planning, design, and construction of Treatment Systems, unless otherwise required by the terms of that grant.
Pumper agrees to comply with any and all conditions imposed by any funding sources secured by WRD, including but not limited to Federal and WIFIA.
B. Pumper Support to WRD-Sought Grants. Each Pumper shall support and assist WRD in preparing any annual reports or documents necessary for WRD to comply with grants received for the PFAS Program. Subject to the requirements of this Section, no provisions in this Agreement will prevent a Pumper from applying for grants or loans from any source.
C. Pumper-Sought Funding. All Pumpers are encouraged to seek thirdparty funding for Treatment System-related expenses. If Pumper receives any grants or other thirdparty funding beyond Pumper’s contribution to the total project cost, the Pumper shall utilize these funds to reimburse WRD for its contribution to the project.
7.3 Records Retention, Audit. The Parties shall keep and maintain all records, accounts, and reports relating to this Agreement for a period of at least ten (10) years after the date of a final judgment or final settlement resolving any and all litigation related to PFAS cost recovery initiated per Agreement. The Parties will have access to these records at any time during normal business hours upon ten (10) calendar days’ notice. At its cost, any Party may audit the books, records and accounts of the Party relating to its performance of this Agreement, and the audited Party shall provide reasonable cooperation to the auditing Party in this regard.
8. RISK ALLOCATION.
8.1 Insurance.
A. Construction Activities. In the hiring of consultants and contractors to design and build the Treatment System, the hiring or contracting Party will have the other Party (WRD, if Pumper-Built, or the designing/building Pumper, if WRD-Built) included as an additional indemnitee and additional insured on the same basis and with the same limits in all contracts. The hiring Party will use the higher of the two Parties’ standard limits for the purpose of coverage requirements. For example, in connection with a WRD-Built Treatment System, WRD shall have Pumper named as an additional indemnitee and an additional insured in all consulting and construction contracts related to the Pumper’s Treatment System. In connection with a Pumper-Built Treatment System, Pumper shall have WRD named as an additional Water Replenishment District of 13 PFAS Program Participation Agreement Southern California City of Pico Rivera
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indemnitee and an additional insured in all consulting and construction contracts. The hiring or contracting Party shall provide the other Party with proof of insurance, including additional insured endorsements.
B. Parties’ Coverage. Each Pumper shall take out and maintain in effect at all times during the term of this Agreement comprehensive general liability insurance in an amount not less than $2 million per occurrence, for bodily injury, death and property damage associated with the operation and maintenance of the Treatment Facilities and impacted wells, naming WRD as an additional insured under such policy. An endorsement evidencing this insurance coverage shall be furnished to WRD prior to WRD or Pumper commencing construction on a Treatment System. The cost of insurance shall not be a reimbursable cost of the project.
8.2 Indemnity.
A. By Pumper:
(1) Each Pumper shall defend, indemnify and hold WRD harmless from and against any and all actions, suits, claims, demands, judgments, attorney’s fees, costs, damages to person or property, losses, penalties, obligations, expenses or liabilities (collectively, “Claims”) that may be asserted or claimed by any third party arising out of the negligent or reckless performance or implementation of this Agreement by Pumper except for Claims arising out of or relating to the design or construction of a Treatment System where WRD designed or constructed the Treatment System.
(2) Pumper shall indemnify, defend, and hold WRD harmless from any liability, or regulatory enforcement attributable, in whole or in part, to Pumper’s failure to properly operate and maintain the Treatment System and impacted wells.
B. By WRD:
(1) WRD shall defend, indemnify, and hold Pumper harmless from and against any and all Claims that may be asserted or claimed by any third party arising out of the negligence or reckless performance or implementation of this Agreement by WRD.
8.3 Release and Hold Harmless.
A. Pumper’s Release of WRD.
(1) Pumper hereby releases WRD, its officers, directors, employees, agents, and representatives, from any and all liability, known or unknown, arising out of, or otherwise attributable to the discovery and/or presence of PFAS in source water from the Basins, Pumper’s Water Producing Facilities, and Pumper’s potable or non-potable water system before, Water Replenishment District of 14 PFAS Program Participation Agreement Southern California City of Pico Rivera
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during, or after treatment. Such release shall include, but is not limited to, claims or litigation initiated by third parties against Pumper or WRD, and any other legal, administrative, or regulatory actions associated with WRD’s performance of its obligations under this Agreement.
B. No Admission of Liability. Nothing contained herein shall be deemed an admission of liability by any Party to this Agreement.
8.4 PFAS Litigation.
A. WRD has commenced litigation against responsible parties, including chemical manufacturers of PFAS, in order to recover costs from persons responsible for placing PFAS into the stream of commerce and/or the environment where it could make its way into the Basins (“Damages”). Pumper shall support, coordinate, assist, and comply with all reasonable WRD requests regarding WRD’s cost recovery litigation related to pursuit of Damages associated with PFAS.
B. Pumper shall not assert claims against WRD in any litigation related to PFAS, or otherwise knowingly take positions that could result in WRD or other Pumpers incurring liability related to PFAS as a result of the position asserted by the Pumper in the Separate Litigation.
C. The Parties hereby agree that any monies provided by WRD to Pumper pursuant to this Agreement shall be reimbursed (without interest) to the WRD from any monetary recovery for PFAS Impacted Well(s) received by Pumper as a result of any litigation. The reimbursement shall be paid to WRD from any such recovery whether via judgment or settlement and it shall be reimbursed from Pumper’s net monetary recovery from said litigation. To the extent that the Pumper’s net monetary recovery does not exceed the monies provided by WRD as contemplated by Section 3.2 of this Agreement, Pumper shall proportionately reimburse WRD from its settlement or judgment for PFAS Impacted Well(s).
The purpose of this provision is to ensure that under no circumstance shall Pumper owe WRD any reimbursement greater than any net monies that it receives as the result of a judgment or settlement arising from its pending litigation as defined herein. In addition, should Pumper fail to monetarily recover from the pending litigation for any reason, then Pumper shall not owe any reimbursement to WRD for monies paid to Pumper as part of this Agreement.
9. EXPIRATION AND TERMINATION.
This Agreement expires twenty (20) years from the filing of the Notice of Completion. Pumper may terminate this Agreement upon providing ninety (90) days written notice to WRD. However, if Pumper terminates this Agreement prior to the date of expiration, Pumper shall reimburse WRD for all of WRD’s unrecovered costs in constructing the Treatment Water Replenishment District of 15 PFAS Program Participation Agreement Southern California City of Pico Rivera
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System using the methodology described in Footnote 3,3 plus any other reasonable expenses incurred by WRD as a result of the early termination.
10. NOTICE.
Any notice, instrument, payment, or document required to be given or delivered under this Agreement shall be given or delivered by personal delivery or by depositing the same in a United States Mail depository, first class postage prepaid, and addressed to the appropriate Party. Notice under this Agreement may also be provided to such other address as any Party may direct in writing to the other. Service of any instrument or document given by mail will be deemed complete upon receipt if delivered personally, or forty-eight (48) hours after deposit of such instrument or document in a United States mail depository, first class postage prepaid, and addressed as set forth above.
11. MISCELLANEOUS.
11.1 Further Assurances. The Parties shall execute and deliver any documents and cooperate in performing any acts necessary to further the intent of this Agreement.
11.2 Time is of the Essence. Time is of the essence in performing all obligations under this Agreement.
11.3 Counterparts. This Agreement may be executed in multiple counterparts, each of which is an original. All signatures taken together will be considered as one and the same agreement.
11.4 Force Majeure. Upon written notice by a Party, the respective duties and obligations of the Parties will be suspended for the time period that performance by the Party is prevented or substantially impeded by riots, fire, flood, earthquakes, power outages, or terrorism.
11.5 Dispute Resolution. Any dispute arising from or relating to this Agreement shall be submitted to final binding arbitration before an arbitrator who is a member of the National Academy of Arbitrators. The Parties will obtain a list of five names of potential arbitrators from the National Academy of Arbitrators, or the American Arbitration Association, and will take turns striking the names of arbitrators until one arbitrator remains, who shall preside over the arbitration.
The arbitrator will have no power to rewrite any of the terms of this Agreement. The arbitrator will have no power to rewrite any of the terms of this Agreement. The Parties shall split the cost of the arbitrator’s fee and any court reporter required by the arbitrator or if both Parties agree to having 3 The reimbursement shall be based on the following formula: [Annual Pumping Requirement (subject to any adjustment pursuant to Section 6.2) x 20-year term) – total water produced by Pumper pursuant to the terms of this Agreement] x $1,000.00 per acre foot (or the final funding amount per acre foot as specified in Exhibit A).
Water Replenishment District of 16 PFAS Program Participation Agreement Southern California City of Pico Rivera
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the proceedings taken down by a court reporter. The prevailing Party in any action arising from or relating to this Agreement shall be entitled to recover its reasonable attorneys’ fees, expert witness fees and arbitration fees and costs in addition to any other relief and recovery ordered by the arbitrator or other tribunal hearing any matter related to this Agreement.
11.6 Successors and Assigns. All of the terms, conditions, and provisions of this Agreement inure to the benefit of and will be binding upon WRD, Pumper, and their respective successors and assigns.
11.7 No Implied Waivers. If any term, condition, or provision of this Agreement is breached by either Party and thereafter waived by the other Party, that waiver will be limited to the specific breach so waived, and will not be deemed either to be a continual waiver or to waive any other breach under this Agreement.
11.8 No Obligation to Third Parties. The approval, execution, and performance of this Agreement does not confer any rights upon any person or entity other than WRD and Pumpers. There are no third-party beneficiaries to this Agreement. Pumper’s obligations under this Agreement are to WRD only, unless otherwise specifically stated herein (e.g., requirement to release or provide notice to other Pumpers).
11.9 Nature of Relationship. This Agreement does not create, and will not be construed or deemed to create any agency, partnership, joint venture, landlord-tenant, or other relationship between WRD and any Pumper except as specified in this Agreement.
11.10 Integration, Construction and Amendment. This Agreement represents the entire understanding of WRD and Pumper as to the design and construction of PFAS treatment facilities for the impacted wells. No prior oral or written understanding will be of any force or effect with respect to those matters covered by this Agreement. This Agreement will be construed as if drafted by both WRD and Pumper.
11.11 Modification, Variance, and Most Favored Nation Provisions. Unless specifically authorized herein, this Agreement may not be modified, altered, or amended unless in writing signed by authorized representatives of both WRD and all Pumpers, except that WRD and any individual Pumper may enter into a Pumper-specific “Variance” that will be applicable only with respect to WRD and that specific Pumper. Except for where site-specific circumstances require unique considerations, WRD shall interpret and administer this Agreement in a similar manner with each Pumper. At least thirty (30) days prior to approving any proposed Variance, WRD will provide written notice of the proposed Variance to the other Pumpers and provide each with an opportunity to opt into the same terms of that Variance. Upon approval of any Variance, WRD shall provide a fully executed version of the Variance to each Pumper that has opted in under the Variance.
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11.12 Severability. Each provision of this Agreement is severable from the whole.
If any provision of this Agreement is found contrary to law, the remainder of this Agreement will continue in full force.
11.13 Authority.
A. Pumper hereby agrees that funding provided by WRD per this Agreement is in furtherance of WRD’s purpose of treating/purifying water in the Basins to facilitate beneficial use of locally produced groundwater in order to increase production of groundwater containing PFAS from the Basins—to levels typical prior to setting of RLs for PFAS, and that Pumper’s production of water from the Basins is in lieu of Pumper taking water from an alternative non-tributary source, thereby furthering WRD’s efforts to remove or eliminate PFAS contaminants from the Basins.
B. By entering into this Agreement, each Party represents that it, and to the best of its understanding the other Parties to this Agreement, have proper legal authority to enter into this Agreement and to fund the work described herein. Each person executing this Agreement on behalf of a Party warrants that they are: (1) duly authorized to execute and deliver this Agreement on behalf of that Party, (2) by executing this Agreement, that Party is formally bound to the provisions of this Agreement, and (3) entering into this Agreement does not violate any provision of any other Agreement to which that Party is bound. No individual signing this Agreement shall have individual liability under this Agreement. As a condition of entering this Agreement, all Parties expressly waive any future challenge to the legal authority of the other Parties to enter into this Agreement, or to the authority of any other Party to fund the programs described in this Agreement.
11.14 Construction and Amendment. The terms of this Agreement will be construed in accordance with the plain meaning of the language used and will not be construed for or against any Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. The headings of sections and paragraphs of this Agreement are for convenience or reference only and will not be construed to limit or extend the meaning of the terms, covenants, and conditions of this Agreement. This Agreement may only be amended by the mutual consent of the Parties by an instrument in writing.
11.15 No Admissions. Nothing in this Agreement may be deemed an admission.
11.16 Effective Date and Binding Effect. The date WRD executes this Agreement shall be the Effective Date of this Agreement. Each Party executing the Agreement thereafter shall be bound by, and benefit from, the terms of this Agreement on the date that Party executes the Agreement, notwithstanding that other Parties have not yet executed the Agreement. No Party shall be bound by this Agreement until such Party has executed this Agreement, nor shall any Party that has executed this Agreement owe any contractual duty to any Party that has not yet executed Water Replenishment District of 18 PFAS Program Participation Agreement Southern California City of Pico Rivera
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this Agreement until such other Party executes this Agreement. The timelines referenced in Section 6.1 of this Agreement shall begin to run on the date a Pumper executes this Agreement if such date is after the Effective Date.
11.17 Electronic Signatures. Any Party may execute this Agreement using an “electronic signature,” as that term is defined in California Civil Code Section 1633.2, or a “digital signature,” as defined by California Government Code Section 16.5. An electronic or digital signature will have full legal effect and enforceability. Nothing in this Agreement requires any Party to use or accept the submission of any subsequent or related document containing an electronic or digital signature where written notice is otherwise required by this Agreement.
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IN WITNESS WHEREOF, the Parties have caused this AGREEMENT to be executed the day and year first written above.
WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA
Signature Signature
John D.S. Allen Vera Robles DeWitt
Print Name Print Name
President, Board of Directors Secretary, Board of Directors Title Title
CITY OF PICO RIVERA (“PUMPER”)
Signature
Print Name
Title
Approved As To Form
LEAL TREJO APC
Attorneys for the Water Replenishment
District of Southern California
Water Replenishment District of Exhibit A PFAS Program Participation Agreement Southern California City of Pico Rivera
EXHIBIT A
SPECIFIC PROJECT DETAILS
1. PROJECT DELIVERY METHOD
Pumper has elected to participate in the Funding Support Program.
2. PROJECT DESCRIPTION
The “Project” shall consist of the design and construction of three separate treatment systems (ion exchange [IX]) for the removal of per- and polyfluoroalkyl substances (PFAS) from the Pumper’s productions wells, specifically Wells W1, W2, W3, W4, and W5 (“Impacted Wells”). The Project has been initiated and is expected to be completed by April 2023.
Pumper has provided further details regarding the Project in the Funding Application, attached hereto as Exhibit B to this Agreement.
3. FUNDING AMOUNT
Based on the required submissions under the Program, WRD has authorized funding to the Pumper in the amount not to exceed five million eight hundred fifty-three thousand dollars ($5,853,000), as shown as the Summary of Project Costs attached hereto as Exhibit C to this Agreement. This funding amount equates to $1,700 per acre feet of annual average pumping from the PFAS-impacted wells proposed for treatment. Based on the costs shown in Exhibit C, the “Reasonably Expected Maximum Principal Cost” has been determined to be ten million seven hundred thirty-seven thousand six hundred seventy-three dollars ($10,737,673).
4. ANNUAL PUMPING REQUIREMENT
Based on the required submissions under the Program, the Annual Pumping Requirement in accordance with Section 6 of this Agreement shall be 4,324 acre feet per year (requisite pumping amount) of groundwater production in the entire distribution system. For the purposes of determining compliance with the Annual Pumping Requirement, a rolling average of the most recent three (3) full water years since initiation of PFAS treatment shall be used.
5. REIMBURSEMENT
In accordance with the Funding Support Program, Pumper has selected funding in the form of monthly reimbursements. Monthly reimbursements shall be equivalent to the proportion or percentage of Funding Amount to the Reasonably Expected Maximum Principal Cost, as shown by the formula below. This percentage is calculated to be 54.5%. The five percent (5%) retention shall not be applied.
Monthly Reimbursement = Progress Payment Requested x (WRD Funding Amount / Reasonably Expected Maximum Principal Project Cost)
Water Replenishment District of Exhibit A PFAS Program Participation Agreement Southern California City of Pico Rivera
6. OTHER
In satisfaction of other PFAS Remediation Program requirements not discussed above, Pumper shall provide a signed verification letter acknowledging compliance with the intent of these requirements. The letter must be in a form acceptable to WRD prior to receiving any funding under this Agreement. No reimbursements shall be released to Pumper until this signed verification letter is received by WRD.
Water Replenishment District of Exhibit B PFAS Program Participation Agreement Southern California City of Pico Rivera
EXHIBIT B
PFAS FUNDING APPLICATION
(COMPLETED AND SUBMITTED BY PUMPER)
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 2
Existing Well, Pump, and Site Information
Total number of wells requiring funding from WRD for PFAS treatment: 5 Please complete the summary table below regarding the wells requiring funding for PFAS treatment. # No.: 1 2 3 45 6 78 9 10
1 Common Well Name/ID Well No.1 Well No. 2 Well No. 3 Well No. 4 Well No. 5 NA NA NA NA NA 2 State Well ID 2S/12W‐
12A01S
2S/12W‐
12A05S
2S/12W‐23B04S 2S/12W‐23B08S 2S/12W‐
26D07S
NA NA NA NA NA
3 WRD Well ID (if known) 200053 200054 200088 200089 200099 NA NA NA NA NA4 Total Well Depth (feet) 300 360 586 600 611 NA NA NA NA NA 5 Screen Interval (feet) 176'‐284' 174'‐314' 288'‐566' 281'‐572' 234'‐598' NA NA NA NA NA6 No. of Perforated Intervals 44668 NA NA NA NA NA7 Year Installed 1950 1956 1955 1960 1970 NA NA NA NA NA8 Well Diameter (inches) 18 18 20 20 18 NA NA NA NA NA 9 Well Log Available? (Y or N)
Y Y Y Y Y NA NA NA NA NA
10 Has the well ever been rehabilitated? (Y or N)
Y Y N Y Y NA NA NA NA NA
11 If so, how many well rehabs have been conducted?
1 2 0 3 2 NA NA NA NA NA
12 Date of most recent well rehab, if applicable. Please submit all well maintenance records. 2019 2016 NA 2021 2018 NA NA NA NA NA
APPLICANTS: Please complete all cells highlighted in yellow.
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 2
Existing Well, Pump, and Site Information
Total number of wells requiring funding from WRD for PFAS treatment: 5 Please complete the summary table below regarding the wells requiring funding for PFAS treatment. # No.: 1 2 3 45 6 78 9 10
1 Common Well Name/ID Well No.1 Well No. 2 Well No. 3 Well No. 4 Well No. 5 NA NA NA NA NA APPLICANTS: Please complete all cells highlighted in yellow. 13 Is the well sanding? (Y or N) N N N N N NA NA NA NA NA14 Describe condition of well and casing
Good Good Poor
Large hole in
casing at 560ft
Good/Fair small
holes in casing
at 580ft
Good NA NA NA NA NA
15 Is the well currently operating / pumping? (Y or N)
Y Y Y Y Y NA NA NA NA NA
16 If no, when was the well last pumped?
NA NA NA NA NA NA NA NA NA NA
17 Has the well ever been shut down for any extended periods? (Y or N)
N N N N N NA NA NA NA NA
18 Provide dates and reason(s) for the well shutdown(s)(NA if not applicable)
NA NA NA NA NA NA NA NA NA NA
19 Describe condition of pump(s). Please submit all historical pump maintenance records.
Good Good NA Good Good NA NA NA NA NA
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 2
Existing Well, Pump, and Site Information
Total number of wells requiring funding from WRD for PFAS treatment: 5 Please complete the summary table below regarding the wells requiring funding for PFAS treatment. # No.: 1 2 3 45 6 78 9 10
1 Common Well Name/ID Well No.1 Well No. 2 Well No. 3 Well No. 4 Well No. 5 NA NA NA NA NA APPLICANTS: Please complete all cells highlighted in yellow. 20 Describe current disinfection method, including chemical systems Calcium
Hypochlorite
65%
Calcium
Hypochlorite
65%
Calcium
Hypochlorite
65%
Calcium
Hypochlorite
65%
Calcium
Hypochlorite
65%
NA NA NA NA NA
21 Is there an existing treatment system? (Y or N)
NA NA NA NA NA NA NA NA NA NA
22 If yes, describe what is currently being treated
NA NA NA NA NA NA NA NA NA NA
23 Describe the current control system, i.e. SCADA, VFDs, etc.
SCADA, Soft
Start
SCADA, VFD SCADA, Soft
Start
SCADA, VFD SCADA, VFD NA NA NA NA NA
24 Have their been any site modifications (civil, electrical, mechanical) since the well was installed? (Y or N) If yes, describe.
Yes,Plant No.1
Electrical Panel
Replacement,
Electrical wiring
for Well No. 1
Yes, Plant No. 1
Electrical Panel
Replacement
Yes, Plant No. 2
Electrical Panel
Replacement
Yes, Plant No. 2
Electrical Panel
Replacement
N NA NA NA NA NA
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 2
Existing Well, Pump, and Site Information
Total number of wells requiring funding from WRD for PFAS treatment: 5 Please complete the summary table below regarding the wells requiring funding for PFAS treatment. # No.: 1 2 3 45 6 78 9 10
1 Common Well Name/ID Well No.1 Well No. 2 Well No. 3 Well No. 4 Well No. 5 NA NA NA NA NA APPLICANTS: Please complete all cells highlighted in yellow. 25 Is or will the well be pilot tested for the proposed PFAS treatment system? (Y or N)
N Y N Y Y NA NA NA NA NA
26 If yes, describe the pilot testing NA RSSCT Testing NA RSSCT Testing RSSCT Testing NA NA NA NA NA27 Describe other key considerations regarding the well, pump(s), control system, chemical system, site, etc.. (NA if there is no further information) Well No. 1
Scheduled for
Summer 2021
for Motor and
Pump Upgrade
NA Well No. 3
Scheduled for
Summer 2021
Well
Rehabilitation
and Motor
Upgrade
NA NA NA NA NA NA NA
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 3
Water Quality Information
Describe the historical water quality in the table below. 1 2 3 4 5 6 7 8 9 10
Well No. 1 Well No.2 Well No.3 Well. No 4 Well No. 5 NA NA NA NA NA Min. ND ND ND 10 13 NA NA NA NA NA
Max. 11 9 10 16 15 NA NA NA NA NA
Avg. 9.2 8.25 5 12.33 14 NA NA NA NA NA
Min. 6.7 11 11 12 13 NA NA NA NA NA
Max. 8.5 17 17 18 20 NA NA NA NA NA
Avg. 7.65 13.25 13.25 15 16.5 NA NA NA NA NA
Min. 6.1 9.6 9.9 12 14 NA NA NA NA NA
Max. 6.9 10 11 13 14 NA NA NA NA NA
Avg. 6.5 9.8 10.45 12.5 14 NA NA NA NA NA
Min. 30 30 20 21 20 NA NA NA NA NA
Max. 45 46 24 34 21 NA NA NA NA NA
Avg. 38 41.25 22 28 20.5 NA NA NA NA NA
Min. 30 37 21 28 25 NA NA NA NA NA
Max. 39 53 31 35 29 NA NA NA NA NA
Avg. 34 41.75 25.25 32 27.25 NA NA NA NA NA
Min. 33 37 20 26 20 NA NA NA NA NA
Max. 33 40 20 28 21 NA NA NA NA NA
Avg. 33 38.5 20 27 20.5 NA NA NA NA NA
Min. ND ND ND ND ND NA NA NA NA NA
Max. 14 11 5.3 9.4 ND NA NA NA NA NA
Avg. 8.025 4.5 2.65 4.56 ND NA NA NA NA NA
APPLICANTS: Please complete all cells highlighted in yellow.
No.:
Common Well Name/ID
PFOA
(ng/L)
RL = 10
ppt or
ng/L
201920202021
PFOS
(ng/L)
RL = 40
ppt or
ng/L
2019202020212019
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 3
Water Quality Information
Describe the historical water quality in the table below. 1 2 3 4 5 6 7 8 9 10
Well No. 1 Well No.2 Well No.3 Well. No 4 Well No. 5 NA NA NA NA NA APPLICANTS: Please complete all cells highlighted in yellow.
No.:
Common Well Name/ID
Min. 7.9 8.4 5.9 6.3 6.1 NA NA NA NA NA
Max. 9.5 9.6 8.4 8.2 9.5 NA NA NA NA NA
Avg. 8.3 8.925 6.9 7.4 7.75 NA NA NA NA NA
Min. 8.4 8.8 6.1 6.1 6.9 NA NA NA NA NA
Max. 8.7 8.8 6.2 6.5 7.1 NA NA NA NA NA
Avg. 8.55 8.8 6.15 6.3 7 NA NA NA NA NA
NA NA NA NA NA NA NA NA NA NA
N N N N N NA NA NA NA NA
NA NA NA NA NA NA NA NA NA NA
NOTES:
PFOA = Perfluorooctanoic Acid ng/L = nanograms per liter ug/L = micrograms per literPFOS = Perfluorooctanesulfonic Acid ppt = parts per trillion ppb = parts per billionPFBS = Perfluorobutane Sulfonic AcidDescribe other key considerations regarding water quality. (NA if there is no further information)Will the proposed PFAS treatment system be addressing other contaminants of concern? (Y or N)Identify other contaminants of concern (NA if not applicable) PFBS
(ug/L)
RL = 5
ug/L or
ppb
20202021
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 4
Well Production Information
Describe the historical and current production information. Please note that the Fiscal Year period is from July 1 - June 30. 1 2 3 4 5 6 7 8 9 10
Well No. 1 Well No. 2 Well No. 3 Well No. 4 Well No. 5 Well No. 6 Well No. 11 Well No. 12 NA NA Min. 1161.00 954.00 1779.00 877.00 707.00 NA 1217.00 743.00 NA NA Max. 1197.00 1213.00 2092.00 1111.00 1169.00 NA 1363.00 1063.00 NA NA Avg. 1132.29 1118.38 1951.17 1087.92 957.00 NA 1279.17 997.63 NA NA Min. 4.94 115.43 1.03 2.55 0.07 NA 2.27 24.32 NA NA
Max. 15.19 186.09 16.09 151.82 52.54 NA 15.93 118.72 NA NA Avg. 10.09 149.12 6.04 101.46 16.17 NA 5.34 75.19 NA NA Total 121.13 1789.49 72.42 1217.52 194.07 NA 61.03 902.27 NA NA Min. 0 89.4 1.86 0.03 0 NA 1.17 20.64 NA NA
Max. 66.43 171.18 8.07 146.13 64.41 NA 6.10 100.16 NA NA Avg. 11.44 145.06 4.75 89.13 23.41 NA 2.97 58.40 NA NA
Total 134.31 1740.69 57.05 1069.54 280.87 NA 35.68 700.80 NA NA Min. 6.54 9.34 2.7 77.13 0.07 NA 1.38 0.38 NA NA
Max. 130.51 104.03 14.17 164.41 44.4 NA 12.13 101.30 NA NA Avg. 69.92 67.01 4.89 124.83 20.73 NA 5.84 50.97 NA NA
Total 839.09 804.16 58.65 1497.96 248.74 NA 70.11 611.63 NA NA Min. 10.90 28.17 3.01 52.52 10.71 NA 1.67 10.69 NA NA
Max. 134.93 142.55 7.58 145.05 121.51 NA 8.52 136.95 NA NA Avg. 34.94 112.31 4.29 91.35 55.46 NA 4.70 66.07 NA NA
Total 419.23 1347.70 51.48 1096.22 665.54 4.70 56.41 792.86 NA NA APPLICANTS: Please complete all cells highlighted in yellow.
Fiscal Year 2019 ‐ 2020(AF per month)Fiscal Year 2020 ‐ 2021(AF per month) No.:
Common Well Name/ID
Current
pumping
rate
(gpm)
Fiscal Year 2017 ‐ 2018(AF per month)Fiscal Year 2018 ‐ 2019(AF per month)
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 4
Well Production Information
Describe the historical and current production information. Please note that the Fiscal Year period is from July 1 - June 30. 1 2 3 4 5 6 7 8 9 10
Well No. 1 Well No. 2 Well No. 3 Well No. 4 Well No. 5 Well No. 6 Well No. 11 Well No. 12 NA NA APPLICANTS: Please complete all cells highlighted in yellow.
No.:
Common Well Name/ID
NNNNN NA N N NA NA
NA NA NA NA NA NA NA NA NA NA
No, The well will be rehabilitated to maximize flow with exisiting equipment and production will alternate between wells No, Production willalternate between
wells
No, The well will be rehabilitated to maximize flow with exisiting equipment and production will alternate between wells No, Production willalternate between
wells
Yes, Single well plant.
No, The untreated
production will be
suspended. The
balance of historical
production of this
well will be
accomodated for in
the system by the
increase in
capacities of Wells
1 ‐ 5.
No, The untreated
production will be
suspended. The
balance of historical
production of this
well will be
accomodated for in
the system by the
increase in
capacities of Wells
1 ‐ 5.
No, The untreated
production will be
suspended. The
balance of historical
production of this
well will be
accomodated for in
the system by the
increase in
capacities of Wells
1 ‐ 5.
NA NA
NA NA NA NA NA NA NA NA NA NA
NOTES:
gpm = gallons per minute
AF = acre feet
Describe other key considerations regarding well production. (NA if there is no further information)If yes, provide reason(s) for reduced pumpingIs the well expected to be pumped at the same flow rate once the PFAS treatment system is constructed and operating? (Y or N) If no, please describe.Has well production been reduced recently? (Y or N)
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 5
Summary of Proposed PFAS Treatment Systems
Provide a general description of the PFAS treatment system(s) required, including major project elements. The phrase "project" refers to each of the treatment systems. # Treatment System (TS) No.: 12345
1 Proposed PFAS
Treatment System (TS)
Name/ID
Plant No. 1 Gallatin Rd Plant No. 2 Washington Blvd Well No. 5 Slauson Ave NA NA 2 Identify the Wells That
Will be Treated by Each
Treatment System
Well No. 1 and Well No. 2 Well No. 3 and Well No. 4 Well No. 5 NA NA 3 Type of Treatment
System (GAC or IX) IX IX IX NA NA
4 Anticipated flow rate of
the treatment system
(gpm)
Min 500gpm ‐ Max 4,000gpm Min 500gpm ‐ Max 4,000gpm Min 500gpm ‐ Max 1500 gpm NA NA 5 Will the proposed
treatment system be
addressing other
contaminants in addition
to PFAS? (Y or N) If yes,identify thecontaminants.
PFAS, PFOA PFAS, PFOA PFAS, PFOA NA NA
6 Is there an existing
treatment system at the
proposed project site? (Yor N) If yes, describe.
N N N NA NA
7 If applicable, does the
proposed project include
upgrades or
modifications to any
existing treatment
systems? (NA or Y or N)
If yes, describe.
NA NA NA NA NA
8 Does the proposedproject include upgrades
or modifications to the
disinfection system? (Y
or N) If yes, describe.
Yes, one chlorinator system will be used
and one system will be removed. New
pipeline and electrical will be installed
for disinfection system to operate
Yes, one chlorinator system will be used
and one system will be removed. New
pipeline and electrical will be installed
for disinfection system to operate
Yes, New pipeline and electrical will be
installed for disinfection system to
operate
NA NA
9 Does the proposedproject include upgrades
or modifications to the
well(s)? (Y or N) If yes,
describe.
N Yes, Well No 3 well head base raising per
AWWA standards N NA NA
APPLICANTS: Please complete all cells highlighted in yellow.
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 5
Summary of Proposed PFAS Treatment Systems
Provide a general description of the PFAS treatment system(s) required, including major project elements. The phrase "project" refers to each of the treatment systems. # Treatment System (TS) No.: 12345
1 Proposed PFAS
Treatment System (TS)
Name/ID
Plant No. 1 Gallatin Rd Plant No. 2 Washington Blvd Well No. 5 Slauson Ave NA NA APPLICANTS: Please complete all cells highlighted in yellow. 10 Does the proposed
project include upgrades
or modifications to the
pump(s)? (Y or N) If yes,
describe.
Yes, Well No. 1 will increase motor to
150hp, new bowl assembly, shaft,
column and discharge head to maximize
flow for production. New electrical
installed to carry full load.
Yes, Well No. 3 will increase motor to
250hp motor, new bowl assembly, shaft,
column and discharge head to maximize
flow. New electrical wiring will also be
installed to carry full load.
N NA NA
11 Does the proposedproject include upgrades
or modifications to the
control system? (Y or N)
If yes, describe.
Yes, SCADA modifcations for operating
valves, flow rates, motor controls and
meter reading
Yes, SCADA modifcations for operating
valves, flow rates, motor controls and
meter reading
Yes, SCADA modifcations for operating
valves, flow rates, motor controls and
meter reading
NA NA
12 Does the proposedproject include upgrades
or modifications to the
chemical or disinfection
system? (Y or N) If yes,
describe.
Yes, one chlorinator system will be used
and one system will be removed. New
pipeline and electrical will be installed
for disifection system to operate
Yes, one chlorinator system will be used
and one system will be removed. New
pipeline and electrical will be installed
for disifection system to operate
Yes, New pipeline and electrical will be
installed for disifection system to
operate
NA NA
13 Will the proposed project
include other major
facility or sitemodifications (e.g.
demolition, piping,
electrical, mechanical)not identified above? (Y
or N) If yes, describe allmajor tasks.
Yes, Pipeline modifications for
distribution system and treatment
facility
Yes, Pipeline modifications for
distribution system and treatment
facility
Yes, Pipeline modifications for
distribution system and treatment
facility
NA NA
14 Has a Preliminary Design
or Basis of Design Report
been prepared? (Y or N)If so, please submit to
WRD.
Yes Yes Yes NA NA
15 Has a licensed design
engineer been retained
or assigned yet? (Y or N)
If no, what is the
anticipated date thedesign engineer will beretained?
Yes Yes Yes NA NA
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 5
Summary of Proposed PFAS Treatment Systems
Provide a general description of the PFAS treatment system(s) required, including major project elements. The phrase "project" refers to each of the treatment systems. # Treatment System (TS) No.: 12345
1 Proposed PFAS
Treatment System (TS)
Name/ID
Plant No. 1 Gallatin Rd Plant No. 2 Washington Blvd Well No. 5 Slauson Ave NA NA APPLICANTS: Please complete all cells highlighted in yellow. 16 If available, provide
name of designengineering firm
Jacob's Engineering Jacob's Engineering Jacob's Engineering NA NA 17 Provide name of DDW
Engineer that will
approve or permit the
proposed PFAS
treatment system
Dmitriy Ginzburg, P.E. District Engineer
SWRCB, Division of Drinking Water
Dmitriy Ginzburg, P.E. District Engineer
SWRCB, Division of Drinking Water
Dmitriy Ginzburg, P.E. District Engineer
SWRCB, Division of Drinking Water NA NA
18 Have you begun
discussions with DDW for
permitting the proposed
PFAS treatment system?
(Y or N) If no, provide
date of when discussions
will commence.
Yes Yes Yes NA NA
19 Has a construction
contractor been retained
yet? (Y or N) If no, what
is the anticipated date
the contractor will be
retained?
No No No NA NA
20 If available, providename of construction
firm
NA NA NA NA NA
21 Have the treatment
vessels been ordered
yet? (Y or N) If no, what
is the anticipated date
the vessels will be
ordered?
Yes Yes Yes NA NA
22 If available, provide
name of vessel supplier AqueoUS Vets AqueoUS Vets AqueoUS Vets NA NA
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 5
Summary of Proposed PFAS Treatment Systems
Provide a general description of the PFAS treatment system(s) required, including major project elements. The phrase "project" refers to each of the treatment systems. # Treatment System (TS) No.: 12345
1 Proposed PFAS
Treatment System (TS)
Name/ID
Plant No. 1 Gallatin Rd Plant No. 2 Washington Blvd Well No. 5 Slauson Ave NA NA APPLICANTS: Please complete all cells highlighted in yellow. 23 Has a construction mngt
firm been retained yet?(Y or N) If no, provide
anticipated date of when
the construction mngt
firm will be retained?
N N N NA NA
24 If available, provide
name of construction
mngt firm
NA NA NA NA NA
25 Provide miscellaneousinformation regarding
each Treatment System
project (NA if there is no
further information). For
Turnkey Projects,applicant may insert the
major tasks required for
their treatment system.
NA NA NA NA NA
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 6
Summary of Proposed Project Schedules
# Treatment System (TS) No.: 123451
Proposed PFAS Treatment System (TS) Name/ID
Plant No. 1 Gallatin Rd Plant No. 2 Washington Blvd Well No. 5 Slauson Ave NA NA 2 Project start date December 2020 December 2020 December 2020 NA NA3 If project has commenced, describe current status
Design Design Design NA NA
4 % Completion with Conditions Assessment NA NA NA NA NA5 Start Date for Conditions Assessment
NA NA NA NA NA
6 Completion Date for Conditions Assessment NA NA NA NA NA7 % Completion with Conceptual Design 100% 100% 100% NA NA 8 Start Date for Conceptual
Design
December 2020 December 2020 December 2020 NA NA
9 Completion Date for Conceptual Design February 2021 February 2021 February 2021 NA NA 10 % Completion with
Design 90% 90% 90% NA NA
11 Start Date for Design April 2021 April 2021 April 2021 NA NA12 Completion Date for 100% Design December 2021 December 2021 December 2021 NA NA 13 % Completion with Pilot
Testing 100% 100% 100% NA NA
14 Start Date for Pilot
Testing January 2021 January 2021 January 2021 NA NA
15 Completion Date for Pilot
Testing
June 2021 June 2021 June 2021 NA NA
16 % Completion with obtaining DDW Permit 0 0 0 NA NA 17 Anticipated Date for DDW Permit for the PFAS treatment system January 2022 January 2022 January 2022 NA NA
18 % Completion with
Construction
0 0 0 NA NA
19 Start Date for
Construction February 2022 February 2022 September 2022 NA NA 20 Completion Date for
Construction September 2022 August 2022 April 2023 NA NA APPLICANTS: Please complete all cells highlighted in yellow.
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 6
Summary of Proposed Project Schedules
# Treatment System (TS) No.: 123451
Proposed PFAS Treatment System (TS) Name/ID
Plant No. 1 Gallatin Rd Plant No. 2 Washington Blvd Well No. 5 Slauson Ave NA NA APPLICANTS: Please complete all cells highlighted in yellow. 21 Have the treatment vessels been ordered yet? (Y or N) If no, when will the vessels be ordered?
Y Y Y NA NA
22 Delivery Date for Treatment Vessels May 2022 May 2022 October 2022 NA NA 23 Start Date for PFAS Treatment System Commissioning and Testing August 2022 July 2022 December 2022 NA NA
24 Date for PFAS Treatment System Startup and Operations September 2022 August 2022 January 2023 NA NA
25 Project Completion Date April 2023 April 2023 April 2023 NA NA
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 7A
Summary of Costs for TREATMENT SYTEM (TS) #1 - Provide TS Name/ID:
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
$ ‐ 522,845.20 $ $ ‐ 522,845.20 $ Subtotal $ ‐ 7,167.60 $ $ ‐ 7,167.60 $ Subtotal 1 PFAS Treatment Study 7,167.6 $ ‐ 0 $ $ ‐ 7,167.60 $ Final PFAS Treatment Study Report dated July 22, 2020 by IMEG Corporation 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 1 $ ‐ ‐ $ ‐ $ ‐ $ 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ 515,677.60 $ $ ‐ 515,677.60 $ Subtotal 1 Jacobs Professional Services
Agreement for Design, Bidding and
Construction Support Services
$ ‐ 515,677.60 $ $ ‐ 515,677.60 $ PSA No. 20‐50 with Jacobs Engineering, dated November 10, 2020 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ APPLICANTS: Please complete all cells highlighted in yellow.
Plant No. 1 Gallatin Rd
TS Project Task
TREATMENT SYSTEM (TS) #1
I. PLANNING AND DESIGN
SPENT TO DATE TOTAL AT TS PROJECT COMPLETION
DESCRIPTION OF TS PROJECT TASK
(including Identification of the Supporting Documentation that will be provided to WRD) Notes to Applicant: Please be very specific and list your TS project tasks under the appropriate category. Not all categories may apply to your TS project. At a minimum, applicant must complete "Total at TS Project Completion - Amount Request (Reimbursement by WRD)" for all applicable categories. All costs that are not reimbursable should be applied to the "Non-Reimbursable" columns. Non-reimbursable costs include any site improvements not directly related to the proposed PFAS treatment system. Any reimbursable costs that are in the "Spent to Date" category must include documentation; identify the supporting documentation described in the "Description" column.
A. Planning (i.e. condition assessment,
feasibility, etc.)
B. Preliminary Design (i.e.
geotechnical, surveying, etc.)
C. Final Design
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 7A
Summary of Costs for TREATMENT SYTEM (TS) #1 - Provide TS Name/ID:
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
APPLICANTS: Please complete all cells highlighted in yellow.
Plant No. 1 Gallatin Rd
TS Project Task
TREATMENT SYSTEM (TS) #1 SPENT TO DATE TOTAL AT TS PROJECT COMPLETION
DESCRIPTION OF TS PROJECT TASK
(including Identification of the Supporting Documentation that will be provided to WRD) Notes to Applicant: Please be very specific and list your TS project tasks under the appropriate category. Not all categories may apply to your TS project. At a minimum, applicant must complete "Total at TS Project Completion - Amount Request (Reimbursement by WRD)" for all applicable categories. All costs that are not reimbursable should be applied to the "Non-Reimbursable" columns. Non-reimbursable costs include any site improvements not directly related to the proposed PFAS treatment system. Any reimbursable costs that are in the "Spent to Date" category must include documentation; identify the supporting documentation described in the "Description" column. $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 1 $ ‐ ‐ $ ‐ $ ‐ $ 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 1 $ ‐ ‐ $ ‐ $ ‐ $ 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 1 $ ‐ ‐ $ ‐ $ ‐ $ 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ 2,051,225.41 $ $ ‐ 4,294,656.64 $ Subtotal $ ‐ ‐ $ $ ‐ 52,264.00 $ Subtotal 1 Existing Conditions $ ‐ ‐ $ $ ‐ 52,264.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/21 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ II. CONSTRUCTIOND. Permits
E. Bid Phase ServicesA. Demolition
F. Other Planning and Design Services
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 7A
Summary of Costs for TREATMENT SYTEM (TS) #1 - Provide TS Name/ID:
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
APPLICANTS: Please complete all cells highlighted in yellow.
Plant No. 1 Gallatin Rd
TS Project Task
TREATMENT SYSTEM (TS) #1 SPENT TO DATE TOTAL AT TS PROJECT COMPLETION
DESCRIPTION OF TS PROJECT TASK
(including Identification of the Supporting Documentation that will be provided to WRD) Notes to Applicant: Please be very specific and list your TS project tasks under the appropriate category. Not all categories may apply to your TS project. At a minimum, applicant must complete "Total at TS Project Completion - Amount Request (Reimbursement by WRD)" for all applicable categories. All costs that are not reimbursable should be applied to the "Non-Reimbursable" columns. Non-reimbursable costs include any site improvements not directly related to the proposed PFAS treatment system. Any reimbursable costs that are in the "Spent to Date" category must include documentation; identify the supporting documentation described in the "Description" column. 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ $ ‐ 1,233,206.00 $ Subtotal 1 Exterior Improvements $ ‐ ‐ $ $ ‐ 43,762.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/21 2 Utilities $ ‐ ‐ $ $ ‐ 635,465.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/213 Process Pipe $ ‐ ‐ $ $ ‐ 553,979.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/214 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ 38,745.52 $ $ ‐ 179,528.75 $ Subtotal 1 Professional Services Agreement to
Control Automation Design, Inc. to
provide custom design, fabrication
and design services for SCADA and
other PAS related systems
$ ‐ 38,745.52 $ $ ‐ 38,745.52 $ PSA No. 21‐56 with Control Automation Design, Inc., dated June 8, 2021 2 Rehabilitation of Well 1 $ ‐ ‐ $ $ ‐ 140,783.23 $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ 2,012,479.89 $ $ ‐ 2,012,479.89 $ Subtotal 1 Ion Exchange Vessels 1,062,354.7 $ ‐ 5 $ $ ‐ 1,062,354.75 $ PSA No. 21‐51 with Aqueous Vets, dated March 23, 2021 2 Pre‐Filter (Cartridge Filter) 176,841.0 $ ‐ 0 $ $ ‐ 176,841.00 $ Amendment No. 1 to PSA No. 21‐51 with Aqueous Vets, dated June 8, 2021 3 Ion exchange resin (initial fill) 748,343.14 $ ‐ $ $ ‐ 748,343.14 $ Agreement No. 1 to PSA No. 21‐58 with Calgon Carbon Corp, dated August 10, 2021 B. Site Civil (includes on‐site piping)
C. Well and Pump Modifications
D. Treatment Equipment (includes
procurement of vessels & media)
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 7A
Summary of Costs for TREATMENT SYTEM (TS) #1 - Provide TS Name/ID:
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
APPLICANTS: Please complete all cells highlighted in yellow.
Plant No. 1 Gallatin Rd
TS Project Task
TREATMENT SYSTEM (TS) #1 SPENT TO DATE TOTAL AT TS PROJECT COMPLETION
DESCRIPTION OF TS PROJECT TASK
(including Identification of the Supporting Documentation that will be provided to WRD) Notes to Applicant: Please be very specific and list your TS project tasks under the appropriate category. Not all categories may apply to your TS project. At a minimum, applicant must complete "Total at TS Project Completion - Amount Request (Reimbursement by WRD)" for all applicable categories. All costs that are not reimbursable should be applied to the "Non-Reimbursable" columns. Non-reimbursable costs include any site improvements not directly related to the proposed PFAS treatment system. Any reimbursable costs that are in the "Spent to Date" category must include documentation; identify the supporting documentation described in the "Description" column. 4 Butterfly Valves 24,941.0 $ ‐ 0 $ $ ‐ 24,941.00 $ Agreement No. 1 to PSA No. 21‐59 with Dezurik Inc, dated August 26, 2021 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 1 $ ‐ ‐ $ ‐ $ ‐ $ 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 1 $ ‐ ‐ $ ‐ $ ‐ $ 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ $ ‐ 817,178.00 $ Subtotal 1 Concrete Work $ ‐ ‐ $ $ ‐ 257,752.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/21 2 Electrical Work $ ‐ ‐ $ $ ‐ 184,560.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/213 Instrumentation & Controls $ ‐ ‐ $ $ ‐ 365,071.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/214 Earthwork $ ‐ ‐ $ $ ‐ 9,795.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/215 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ G. Other Construction Tasks
E. Storage Modifications
F. Chemical System Modifications
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 7A
Summary of Costs for TREATMENT SYTEM (TS) #1 - Provide TS Name/ID:
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
APPLICANTS: Please complete all cells highlighted in yellow.
Plant No. 1 Gallatin Rd
TS Project Task
TREATMENT SYSTEM (TS) #1 SPENT TO DATE TOTAL AT TS PROJECT COMPLETION
DESCRIPTION OF TS PROJECT TASK
(including Identification of the Supporting Documentation that will be provided to WRD) Notes to Applicant: Please be very specific and list your TS project tasks under the appropriate category. Not all categories may apply to your TS project. At a minimum, applicant must complete "Total at TS Project Completion - Amount Request (Reimbursement by WRD)" for all applicable categories. All costs that are not reimbursable should be applied to the "Non-Reimbursable" columns. Non-reimbursable costs include any site improvements not directly related to the proposed PFAS treatment system. Any reimbursable costs that are in the "Spent to Date" category must include documentation; identify the supporting documentation described in the "Description" column. 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 12 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ $ ‐ 129,630.00 $ Subtotal 1 Construction Management and
Inspection Services $ ‐ ‐ $ $ ‐ 129,630.00 $ PO to on‐call PSA No. 20‐1941 with TRC Engineers; NTP dated November 15, 2021 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ $ ‐ 11,616.00 $ Subtotal 1 Startup $ ‐ ‐ $ $ ‐ 11,616.00 $ Included within Jacobs Basis of Estimate‐ Updated 9/29/21 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 1 $ ‐ ‐ $ ‐ $ ‐ $ III. ENGINEERING SERVICES DURING
CONSTRUCTIONIV. CONSTRUCTION MANAGEMENT
IV. STARTUP AND COMMISSIONINGIV. PROJECT CLOSEOUT AND OTHER MISC. TASKS
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 7A
Summary of Costs for TREATMENT SYTEM (TS) #1 - Provide TS Name/ID:
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
APPLICANTS: Please complete all cells highlighted in yellow.
Plant No. 1 Gallatin Rd
TS Project Task
TREATMENT SYSTEM (TS) #1 SPENT TO DATE TOTAL AT TS PROJECT COMPLETION
DESCRIPTION OF TS PROJECT TASK
(including Identification of the Supporting Documentation that will be provided to WRD) Notes to Applicant: Please be very specific and list your TS project tasks under the appropriate category. Not all categories may apply to your TS project. At a minimum, applicant must complete "Total at TS Project Completion - Amount Request (Reimbursement by WRD)" for all applicable categories. All costs that are not reimbursable should be applied to the "Non-Reimbursable" columns. Non-reimbursable costs include any site improvements not directly related to the proposed PFAS treatment system. Any reimbursable costs that are in the "Spent to Date" category must include documentation; identify the supporting documentation described in the "Description" column. 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ 2,574,070.61 $ $ ‐ 4,958,747.84 $ Yes Monthly One-time lump sum at end of the project
Will you be seeking or receiving other grant funding besides the WRD PFAS Program? If so, please describe below and include the amount of reimbursement.What frequency of reimbursement will you be seeking? TOTAL
WRD PFAS Remediation Program Water Replenishment District of Southern California FUNDING APPLICATION - Section 7B
Summary of Costs for TREATMENT SYTEM (TS) #2 - Provide TS Name/ID:
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
Amount Requested
(Reimbursement by
WRD)
Non‐Reimbursable
Cost
$ ‐ 522,845.20 $ $ ‐ 522,845.20 $ Subtotal $ ‐ 7,167.60 $ $ ‐ 7,167.60 $ Subtotal 1 PFAS Treatment Study $ ‐ 7,167.60 $ $ ‐ 7,167.60 $ Final PFAS Treatment Study Report dated July 22, 2020 by IMEG Corporation 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ ‐ $ ‐ $ ‐ $ Subtotal 1 $ ‐ ‐ $ ‐ $ ‐ $ 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ 10 $ ‐ ‐ $ ‐ $ ‐ $ $ ‐ 515,677.60 $ $ ‐ 515,677.60 $ Subtotal 1 Jacobs Professional Services
Agreement for Design, Bidding and
Construction Support Services
$ ‐ 515,677.60 $ $ ‐ 515,677.60 $ PSA No. 20‐50 with Jacobs Engineering, dated November 10, 2020 2 $ ‐ ‐ $ ‐ $ ‐ $ 3 $ ‐ ‐ $ ‐ $ ‐ $ 4 $ ‐ ‐ $ ‐ $ ‐ $ 5 $ ‐ ‐ $ ‐ $ ‐ $ 6 $ ‐ ‐ $ ‐ $ ‐ $ 7 $ ‐ ‐ $ ‐ $ ‐ $ 8 $ ‐ ‐ $ ‐ $ ‐ $ 9 $ ‐ ‐ $ ‐ $ ‐ $ APPLICANTS: Please complete all cells highlighted in yellow.
Plant No. 2 Washington Blvd
Notes to Applicant: Please be very specific and list your TS project tasks under the appropriate category. Not all categories may apply to your TS project. At a minimum, applicant must complete "Total at TS Project Completion - Amount Request (Reimbursement by WRD)" for all applicable categories. All costs that are not reimbursable should be applied to the "Non-Reimbursable" columns. Non-reimbursable costs include any site improvements not directly related to the PFAS treatment. Any reimbursable costs that are in the "Spent to Date" category must include documentation; identify the supporting documentation described in the "Description" column.
TREATMENT SYSTEM (TS) #2 SPENT TO DATE TOTAL AT TS PROJECT COMPLETION
DESCRIPTION OF TS PROJECT TASK
TS Project Task (including Identification of the Supporting Documentation that will be provided to WRD) I. PLANNING AND DESIGN
A. Planning (i.e. condition
assessment, feasibility, etc.)
B. Preliminary Design (i.e.
geotechnical, surveying, etc.)
C. Final Design