1. Approve a resolution initiating the fiscal year (FY) 2022-23 Levy of Annual Assessment and ordering the preparation of the Engineer’s Report for the Paramount Mines Landscape Maintenance Assessment District;
2. Approve a resolution preliminarily ratifying the Engineer’s Report for the FY 2022- 23, levy and collection of assessments within the Paramount Mines Landscape Maintenance Assessment District, pursuant to the Landscaping and Lighting Act of 1972; and
3. Approve a resolution declaring the City Council’s intention to levy and collect the annual assessment within the Paramount Mines Landscape Maintenance Assessment District for FY 2022-23, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15, of the California Streets and Highways Code and setting June 14, 2022, as the date for the public hearing of objections thereto.
Fiscal Impact:
This assessment will raise approximately $26,500 in FY 2022-23 to cover operational costs.
Discussion:
The Paramount Mines Landscape Maintenance Assessment District was formed on August 5, 2002, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15, of the California Streets and Highways Code. Under the 1972 Act, the Assessment District is authorized to fund, service and/or maintain the following improvements:
• Installation or planting of landscaping.
• Installation of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage or electrical facilities.
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
PARAMOUNT MINES LANDSCAPE MAINTENANCE ASSESSMENT - ANNUAL
RENEWAL CONSIDERATION
• Installation of park or recreational improvements, including land preparation, sod, landscaping, irrigation systems, sidewalks and drainage.
To complete the levy of annual assessment, the City Council must first approve a resolution generally describing any proposed new improvements or any substantial changes in existing improvements and order the engineer to prepare and file an annual report. This resolution is being presented concurrently with the resolution approving the annual report.
Conclusion:
Staff recommends conducting a public hearing for June 14, 2022, to hear any objections.
The Engineer’s Report proposed assessment rates include an 8.502% Consumer Price Index (CPI) adjustment. The assessment rate for FY 2022-23 with CPI adjustment is $665 per parcel, compared to $613 per parcel established in FY 2021-22.
Steve Carmona
SC:AG:DS:ep
Enclosures: 1) Resolution – Initiating Proceedings
2) Resolution – Preliminary Approval of Engineer’s Annual Levy Report 3) Resolution – Declaration of Intent to Levy Annual Assessments 4) Engineer’s Annual Levy Report
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, INITIATING THE FISCAL YEAR 2022-23 LEVY
OF ANNUAL ASSESSMENT AND ORDERING THE PREPARATION OF
THE ENGINEER’S REPORT FOR THE PARAMOUNT/MINES
LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
WHEREAS, the Landscaping and Lighting Act of 1972, Streets and Highways Code, Subsection 22620, et. seq., requires the City to complete the levy of annual assessment and
WHEREAS, to complete the levy of annual assessment in a proper and timely manner, the City Council is initiating the 2022-23 Fiscal Year assessment by adopting this Resolution pursuant to Streets and Highways Code, Subsection 22622, generally describing any proposed new improvements and ordering the Engineer to prepare and file a report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. The City Council orders the preparation and filing of the Fiscal Year 2022-23 Engineer’s Report for Paramount/Mines Landscape Maintenance Assessment District in accordance with Article 4 (commencing with Section 22565) of Chapter 1 of the California Streets and Highways Code. Said Engineer’s Report shall include existing and proposed public improvements authorized by law, including:
• Installation or planting of landscaping.
• Installation of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
• Installation of park or recreational improvements, including land preparation, sod, landscaping, irrigation systems, sidewalks and drainage. • The maintenance or servicing, or both, of any of the foregoing.
Procedurally, provisions of Landscaping and Lighting Act of 1972, Streets and Highways Code, require the City to complete the levy of annual assessment prior to August 10th of each year without the prior consent of the County Auditor. To accomplish said levy, the City Council must first adopt a resolution generally describing any proposed new improvements or any substantial changes in existing improvements and ordering the Engineer to prepare and file a report. A public hearing to hear any objections is recommended for Tuesday, June 14th, 2022.
Said Engineer's Report proposes to establish an assessment rate based on the average assessment representing the average between the assessment computed based on frontage or average lot width; and the assessment computed based on the area of the lot.
Enclosure 1
RESOLUTION NO. _____
SECTION 2. The Mayor is hereby authorized to affix her signature to this resolution indicating City Council’s approval.
SECTION 3. The City Clerk shall attest to the passage of this resolution and it shall thereupon be in full force and effect.
ADOPTED AND APPROVED this 10th day of May, 2022.
___________________________________
Dr. Monica Sánchez, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ___________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, FOR PRELIMINARY APPROVAL OF THE
ENGINEER’S ANNUAL LEVY REPORT REGARDING THE
PARAMOUNT/MINES LANDSCAPE MAINTENANCE DISTRICT; AND
THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS
RELATED THERETO FOR FISCAL YEAR 2022-23
WHEREAS, the City Council has, by previous Resolution, ordered the preparation of an Engineer’s Report (hereafter referred to as the “Report”) regarding the assessment district designated as the “Paramount/Mines Landscape Maintenance Assessment District” (hereafter referred to as the “District”), and the levy and collection of assessments related thereto for Fiscal Year 2022-23, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has now been presented to this City Council the Report as required by Chapter 2, Article 1, Section 22586 of said Act; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is preliminarily satisfied with the District, the improvements described therein, each and all of the budget items and documents as set forth therein, and is satisfied that the proposed annual assessments, on a preliminary basis, have been spread in accordance with the special benefits received from the improvements, operation, administration, maintenance and services to be performed within the District, as set forth in said Report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. The preceding recitals are all true and correct.
SECTION 2. The Report as presented, consists of the following:
• A Description of Improvements.
• A Diagram of the District.
• The proposed Annual Budget for the Fiscal Year (Costs and Expenses). • The Method of Apportionment that details the method of calculating each parcel’s proportional special benefits and annual assessment. • The District Roll containing the Levy for each Assessor Parcel Number within the District commencing Fiscal Year 2022-23.
SECTION 3. The District and the associated assessments as outlined in the Engineer’s Report are in compliance with the provisions of California Constitution Article XIIID.
Enclosure 2
RESOLUTION NO. _____
SECTION 4. The Report is hereby approved on a preliminary basis and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.
SECTION 5. The City Clerk shall attest to the passage of this resolution and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 10th day of May, 2022.
___________________________________
Dr. Monica Sánchez, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ___________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND
COLLECT THE ANNUAL ASSESSMENT WITHIN THE
PARAMOUNT/MINES LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT FOR FISCAL YEAR 2022-23 PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15, OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND
SETTING THE TIME AND PLACE OF THE HEARING ON OBJECTIONS
THERETO
WHEREAS, the City Council has, by previous Resolutions, formed the Pico Rivera Paramount/Mines Landscape Maintenance Assessment District (hereinafter referred to as the "District"), and initiated proceedings for Fiscal Year 2022-23, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereinafter referred to as the "Act") that provides for the levy and collection of assessments by the County of Los Angeles for the City of Pico Rivera to pay the maintenance and services of all improvements and facilities related thereto;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera, as follows:
SECTION 1. The boundaries of the District are the boundaries of Tract Map No. 52915 and Tract Map No. 53042, both lying within the boundary of the City of Pico Rivera.
SECTION 2. That in order to maintain public landscaping within the District for Fiscal Year 2022-23, it is the intention of the City Council to levy and collect assessments pursuant to the provisions of the Landscaping and Lighting Act of 1972 (Part 2 of Division 15 of the Streets and Highway Code) for the maintenance and servicing of landscaping within street medians and parkways.
SECTION 3. That reference is hereby made to the Report of the Engineer on file with the City Clerk and available for public inspection for a detailed description of the improvements, the boundaries of the Assessment District, and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District.
SECTION 4. The aforereferenced Engineer's Report analyzed District needs, associated costs, the benefit to properties within the District and determined that the Fiscal Year 2022-23 assessment need should be based in proportion to the estimated benefits to be received by such properties.
All benefiting properties, including public agencies, will be assessed their proportionate share of the costs of the District.
Enclosure 3
RESOLUTION NO. _____
SECTION 5. NOTICE IS HEREBY GIVEN that the City Council hereby fixes Tuesday, June 14th, 2022, at 6:00 p.m., in the Pico Rivera City Hall Council Chambers, located at 6615 Passons Boulevard, Pico Rivera, California, as the time and place for hearing protests or objections to the proposed improvements, and to the levy and collection of the proposed assessment for Fiscal Year 2022-23. All interested persons shall be afforded the opportunity to hear and be heard.
Pursuant to the 1972 Act, protests may be in writing or oral. Written protests must be filed with the City Clerk, or, any person having previously filed a protest, may file a written withdrawal of the protest prior to the conclusion of the public hearing. Any such protests shall state all grounds of the objection, and if filed by the property owner, shall contain a description sufficient to identify their property.
SECTION 6. The City Clerk shall cause notice of the hearing to be given by causing this Resolution of intention to be published and posted in the manner required by the 1972 Act.
SECTION 7. The Mayor is hereby authorized to affix her signature to this Resolution indicating City Council’s approval.
SECTION 8. The City Clerk shall attest to the passage of this resolution and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 10th day of May, 2022.
___________________________________
Dr. Monica Sánchez, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
City of Pico Rivera
Paramount Mines Landscape
Maintenance District
2022/2023 ENGINEER’S ANNUAL LEVY REPORT
Intent Meeting: May 10, 2022
Public Hearing: June 14, 2022
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
Enclosure 4
ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:
Paramount Mines Landscape Maintenance District
City of Pico Rivera
Los Angeles County, State of California
This Report describes the District including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2022/2023, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2022.
Willdan Financial Services
District Engineer
On Behalf of the City of Pico Rivera
By: ________________________________
Tony Thrasher, Senior Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
TABLE OF CONTENTS
I. OVERVIEW 1
A. INTRODUCTION 1
II. DESCRIPTION OF THE DISTRICT AND SERVICES 2
A. BOUNDARIES OF THE DISTRICT 2
B. IMPROVEMENTS - PLANS AND SPECIFICATIONS 2
III. METHOD OF APPORTIONMENT 4
A. GENERAL 4
B. BENEFIT ANALYSIS 4
C. ASSESSMENT METHODOLOGY 6
D. ASSESSMENT RANGE FORMULA 6
E. ANNUAL ADMINISTRATIVE ASSESSMENT 6
IV. FINANCIAL ANALYSIS 7
V. ASSESSMENT ROLL 8
2022/2023 Paramount Mines Landscape Maintenance District Page 1 of 8 I. OVERVIEW
A. INTRODUCTION
The City of Pico Rivera ("City") annually levies and collects special assessments in order to continue the maintenance and operation of landscaping within the Assessment District designated and known as:
CITY OF PICO RIVERA
PARAMOUNT MINES LANDSCAPE MAINTENANCE DISTRICT
Pursuant to the order of the City Council of the City of Pico Rivera, this Report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California ( “1972 Act”).
This Engineer's Report (“Report”) provides an annual update of the Paramount Mines Landscape Maintenance District (“District”) including the proposed expenses and revenues, any substantial change in the improvements or the District, and the proposed assessments to be levied on the Los Angeles County (“County”) tax roll for Fiscal Year 2022/2023. The annual assessments to be levied on parcels within the District are based on a calculation of the proportional special benefits parcels receive from the improvements and services provided, utilizing an established method of apportionment. The revenues generated by the annual assessments partially fund the costs associated with the installation and maintenance of landscaping systems constructed as part of the development of Tracts No. 52915 and 53042 in the City of Pico Rivera.
The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the Los Angeles County Assessor’s Office. The Los Angeles County Auditor/Controller uses these APN’s and specific Fund Numbers, to identify on the tax roll, properties assessed for special district benefit assessments.
2022/2023 Paramount Mines Landscape Maintenance District Page 2 of 8 II. DESCRIPTION OF THE DISTRICT AND SERVICES
A. BOUNDARIES OF THE DISTRICT
The boundaries of the District are completely within the City limits of the City of Pico Rivera and encompass Tracts 52915 and 53042 located on the east side of Paramount Boulevard, north and south sides of Mines Avenue. An Assessment Diagram showing the exterior boundaries of the District has been previously prepared pursuant to the provisions of the 1972 Act. Said Assessment Diagram is on file in the office of the City Clerk at the City Hall, and is hereby made a part of this Report by reference. All lots or parcels of real property included within the District are described in detail on the county assessor's maps on file in the County Assessor's office. The assessor's maps govern details concerning the lines and dimensions of lots or parcels in the District.
B. IMPROVEMENTS - PLANS AND SPECIFICATIONS
The proposed works of improvement are generally described as follows:
The following landscape improvements were constructed and installed for the development of Tract Nos. 52915 and 53042, located on the east side of Paramount Boulevard, north and south of Mines Avenue:
maintenance of lawn and other landscaping;
landscape irrigation systems;
street and park trees;
concrete sidewalks;
storm drain systems.
The maintenance or servicing, or both, of any of the foregoing.
As defined by Section 22525 of the 1972 Act, "improvement" means one or any combination of the following:
1. The installation or planting of public landscaping.
2. The installation or construction of statuary, fountains, and other ornamental structures and facilities.
3. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
2022/2023 Paramount Mines Landscape Maintenance District Page 3 of 8
4. The maintenance or servicing, or both, of any of the foregoing. Sections 22531 and 22538 of the 1972 Act further state:
"Maintenance" means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: repair, removal, or replacement of all or any part of any improvement; providing, for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; removal of trimmings, rubbish, debris, and other solid waste; cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
"Servicing" means the furnishing of electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvement. Water for the irrigation of any landscaping, the operation of any foundations, or the maintenance of any other improvement.
Maps showing the location of the improvements within the District, are on file with the City Clerk of the City of Pico Rivera, and are made a part of this Report by reference.
2022/2023 Paramount Mines Landscape Maintenance District Page 4 of 8 III. METHOD OF APPORTIONMENT
A. GENERAL
The net amount to be assessed upon lands within the District in accordance with this Report is apportioned by a formula and method which fairly distributes the net amount to be assessed among all assessable lots or parcels in proportion to the benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of landscaping improvements and facilities within the boundaries of the District. The maintenance and servicing of public landscaping provides a specific enhancement of the properties within the District which is received by each and every lot or parcel therein.
B. BENEFIT ANALYSIS
The District’s improvements, the associated costs and proposed assessments described in this Report, have been identified and allocated based on a benefit calculation that proportionally allocates the net cost to the benefiting properties pursuant to the provisions of Article XIIID and the 1972 Act.
The improvements provided by the District have been identified as necessary, required and/or desired for the orderly development of the properties within the District to their full potential, consistent with applicable portions of the City General Plan. The construction and installation of the improvements have been installed as a necessary part of property development within the District or would be required for the future development properties within the District if the improvements were not pre-existing. Therefore, any public access or use of these improvements by others is incidental and there is no measurable general benefit to properties outside the District or to the public at large.
Special Benefits
The improvements for which properties are assessed directly enhance the desirability, security, environment and surroundings of those properties and the ongoing operation, servicing and maintenance of the improvements are a distinct and special benefit to the properties within the District. The amount to be assessed against each parcel within the District represents only the parcel’s proportionate special benefit from the improvements.
Special Benefits of Street and Park Landscaping
The primary benefits of landscape improvements within street rights of way and parks are related to the improved quality of life these improvements provide to a community. The landscaping of street rights of way and park benefits parcels within the District by improving the physical and visual environment within the District and makes the properties therein more 2022/2023 Paramount Mines Landscape Maintenance District Page 5 of 8 desirable. Studies have continually shown that property values and the marketability of those properties in a community are increased when public infrastructures including landscaped improvements are in place and the improvements are clean and well-maintained. Facilities that are unsafe, in disrepair or destroyed by the elements or vandalism decrease the enhancement of surrounding properties.
Clearly well-maintained medians and parkways (street landscaping) and wellmaintained parks provide a particular and distinct special benefit to parcels within the District. Having properly maintained landscaping within the District means that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements while avoiding the expense of privately installing and maintaining similar improvements. The proper maintenance of street landscaping and parks improves the aesthetics appeal of surrounding properties by reducing pollution and noise and providing a visual enhancement of the area that may otherwise be barren or weed infested.
These improvements directly reflect on properties within the District and enhance the environment enjoyed by owners, businesses, residents, tenants and their families. Each parcel within the District is located within reasonable proximity to the District’s landscape improvements, and therefore benefit from the on-going maintenance of those improvements that directly enhances the quality of life throughout the City.
The special benefits associated with street landscaping and park improvements are specifically:
Enhanced desirability of properties through association with the improvements.
Improved aesthetic appeal of properties providing a positive representation of the area.
Enhanced adaptation of the urban environment within the natural environment from adequate green space, parks and landscaping. Environmental enhancement through improved erosion resistance, dust and debris control, and fire prevention.
Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties.
Enhanced quality of life and recreational opportunities through well maintained recreational facilities.
2022/2023 Paramount Mines Landscape Maintenance District Page 6 of 8 Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities.
Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.
C. ASSESSMENT METHODOLOGY
The net amount to be assessed upon specific parcels within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of landscaping within such District. The maintenance and servicing of landscaping in the District provides a special benefit which is received by each and every lot or parcel (with the exception of Lot 11 of Tract 52915 which is a park) tending to provide specific enhancement of the properties within the District.
D. ASSESSMENT RANGE FORMULA
Limitation on Increase of Annual Assessments
The City Council intends to use as a guide, for the purpose of determining annual increases in assessments, the Consumer Price Index from March to March for all Urban Consumers for the Los Angeles-Long Beach-Anaheim area (“CPI”), as published by the United States Department of Labor, Bureau of Labor Statistics; provided, however, that any such annual increase in assessments shall not exceed ten percent (10%).
For Fiscal Year 2022/2023, the proposed rates include an 8.502% CPI adjustment.
The Fiscal Year 2022/2023 maximum rate has increased to $817.95 and the Fiscal Year 2022/2023 applied rate has increased to $664.65. Fiscal Year 2014/2015 was the first time the applied rate had increased since Fiscal Year 2003/2004.
E. ANNUAL ADMINISTRATIVE ASSESSMENT
A proposed maximum annual assessment shall be levied on each parcel of land and subdivision of land within the District to pay for the necessary costs and expenses incurred, and not otherwise reimbursed, resulting from the administration and collection of assessments and/or other related funds. This maximum assessment hereinafter set forth is authorized pursuant to the provisions of Section 10204, and said maximum annual assessment shall not exceed 5% per individual assessment, and said sum shall only be collected to the extent monies are not available for these services from any other source. 2022/2023 Paramount Mines Landscape Maintenance District Page 7 of 8 IV. FINANCIAL ANALYSIS
FISCAL YEAR 2022/2023 PROPOSED BUDGET
Projected Fund Balance at June 30, 2022 $0
EXPENSES TOTALS
Labor $0
Equipment 0
Utilities: 0
Water 2,727
Electric 273
Materials and Service 23,500
Reimbursements and Transfers 0
Capital Improvement Projects (CIP) 0
TOTAL COSTS $26,500
FUNDING SOURCES
Net Assessments $11,299
Fund Balance Transfer (Collection) 0
Revenues from Other Sources (General Fund) 15,201
TOTAL REVENUE $26,500
Projected Fund Balance as of June 30, 2022 $0
Net Revenue/Expenditure 0
Projected Fund Balance as of June 30, 2023 $0
Maximum Rate Applied Rate
Assessments $817.95 $664.65
No. of Parcels 17 17
2022/2023 Paramount Mines Landscape Maintenance District Page 8 of 8 V. ASSESSMENT ROLL
FY 2022/2023 Applied Rate $664.65
FY 2022/2023 Maximum Rate $817.95
The Fiscal Year 2021/2022 applied rate has been inflated by 8.502% consumer price index to establish the Fiscal Year 2022/2023 applied rate of $664.65. Fiscal Year 2014/2015 was the first time the applied rate had increased since Fiscal Year 2003/2004.
ASSESSOR’S
PARCEL NUMBER
6348002005 $664.65
6348002006 664.65
6348002007 664.65
6348002008 664.65
6348002009 664.65
6348002010 664.65
6348002011 664.65
6348002012 664.65
6348002013 664.65
6348002014 664.65
6371011036 664.65
6371011037 664.65
6371011038 664.65
6371011039 664.65
6371011040 664.65
6371011041 664.65
6371011042 664.65
TOTAL $11,299.05
FY 2022/2023
ASSESSMENT
To: Mayor and City Council
From: City Manager
Meeting Date: May 10, 2022
Subject: APPROVE A RESOLUTION ESTABLISHING
COMPENSATION FOR VETERANS COMMISSION
MEMBERS
Recommendation:
1. Approve a resolution establishing the compensation for members of the Veterans Commission.
Fiscal Impact:
The compensation to members of the Veterans Commission is established at $75 per meeting with an estimated one (1) meeting per month for $4,500 in compensation payments to be appropriated from Account No. 100.30.3020.54400. Meetings will be conducted on an as-needed basis.
Background:
At the March 22, 2022, City Council meeting, the City Council adopted Ordinance No. 1155, adding Section 2.55 to the Pico Rivera Municipal Code (PRMC) and thereby establishing the Veterans Commission. The Veterans Commission will serve as an advisory body to the City Council on all matters important to veterans, families of veterans, active service members and their families, and businesses in the City that are veteranrun or veteran-focused businesses.
While Ordinance No. 1155 established the Veterans Commission, Section 2.55.080 of the PRMC authorized compensation for attendance at meetings for members of the Veterans Commission to be set by resolution of the City Council. If approved, the enclosed resolution (Enclosure 1) establishes compensation for members of the Veterans Commission at $75 per meeting per commissioner.
Conclusion:
It is recommended that the City Council approve the resolution establishing the compensation for members of the Veterans Commission.
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
APPROVE A RESOLUTION ESTABLISHING COMPENSATION FOR VETERANS
COMMISSION MEMBERS
Steve Carmona
SC:MG:jf:dl
Enclosure: 1) Resolution
ENCLOSURE 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, ESTABLISHING COMPENSATION FOR
MEMBERS OF THE VETERANS COMMISSION
WHEREAS, the City Council of the City of Pico Rivera (the “City Council”) approved and adopted Ordinance No. 1155 on March 22, 2022, adding Section 2.55 to the Pico Rivera Municipal Code (PRMC) to establish a Veterans Commission for the City of Pico Rivera (“City”); and
WHEREAS, the Veterans Commission is important to the City to serve as an advisory body to the City Council on matters important to veterans, families of veterans, and businesses in the City that are veteran-run or veteran-focused; and WHEREAS, Section 2.55.080 of the PRMC provides that compensation for attendance at the meetings of the commission shall be set in the amount specified and determined by resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. Pursuant to Chapter 2.55, Section 2.55.080 of PRMC, authorizing compensation for attendance at meetings for members of the Veterans Commission to be set by resolution of the City Council, compensation for members of the Veterans Commission is hereby established at $75.00 per meeting per commissioner, payable on the first warrant register of each month following the preceding month in which said compensation was earned.
SECTION 2. The City Clerk shall attest to the passage of this resolution, and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 10th day of May, 2022.
________________________________
Dr. Monica Sanchez, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
To: Mayor and City Council
From: City Manager
Meeting Date: May 10, 2022
Subject: APPROVAL OF POWER CHARGE INDIFFERENCE
ADJUSTMENT VOLUNTARY ALLOCATION OF LONGTERM RENEWABLE ENERGY PORTFOLIO FROM
SOUTHERN CALIFORNIA EDISON
Recommendation:
1. Approve the Power Charge Indifference Adjustment (PCIA) Voluntary Allocation of Long-Term Renewable Energy Portfolio from Southern California Edison (SCE) and Authorize the City Manager to Execute the Voluntary Allocation Agreement on behalf of Pico Rivera Innovative Municipal Energy (PRIME).
Fiscal Impact:
Beginning in 2023, annual costs are not-to-exceed the amount of $281,940 over a 20- year period for a total not-to-exceed amount of $3,591,971 which will be charged to Account No. 560.16.1635-54275. There will be sufficient revenues generated to cover operating expenses, which include power procurement costs and to fund reserves to provide financial and rate stability to the program. No further appropriations are needed at this time.
Background:
On January 24, 2017, City Council (City Council) of the City of Pico Rivera (City) adopted Ordinance No. 1105 establishing the Pico Rivera Community Choice Aggregation (CCA) program, known as “PRIME”. PRIME began serving customers in September 2017 and became fully operational in May 2018.
The California Public Utilities Commission (CPUC) opened Rulemaking R.17-06-026 on June 26, 2017, to amend prior CPUC decisions regarding the Power Charge Indifference Adjustment (PCIA) and to review, revise, and consider cost effective alternatives to the PCIA. The PCIA is an exit fee charged by the Investor-Owned Utility (IOU) to customers that choose another provider of electricity generation service through direct access or CCA. The fee is designed to cover the difference in the market CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
APPROVAL OF POWER CHARGE INDIFFERENCE ADJUSTMENT VOLUNTARY
ALLOCATION OF LONG-TERM RENEWABLE ENERGY PORTFOLIO FROM
SOUTHERN CALIFORNIA EDISON
value of energy resources that were already contracted on a customer’s behalf by SCE and the cost of those resources. The PCIA is set annually through the IOUs Energy Resource Recovery Account (ERRA) proceedings. It includes above-market costs related to power supply commitments such as long-term renewable energy contracts with third parties that the IOU made many years ago.
In the past, while CCA customers paid these above-market costs through the PCIA, CCAs were not able to include the PCIA energy resources in their portfolios. On May 20, 2021, as part of the PCIA proceeding, the CPUC ordered the IOUs to offer CCAs voluntary allocations of PCIA-eligible renewable resources and to sell any unallocated resources through an annual market offer process. Acceptance of voluntary allocations will allow PRIME (a CCA) and the City to come into compliance with Senate Bill (SB) 350—the Clean Energy and Pollution Reduction Act, by expanding access to additional, long-term, renewable energy contracts. SB 350 requires that all Load-Serving Entities (LSE), including CCAs, enter into long-term renewable energy contracts with energy delivery to begin by the 2021-2024 compliance period. LSE’s are organizations that directly supply electricity to retail customers, such as SCE and PRIME.
Discussion:
PRIME now can accept voluntary allocations of PCIA-eligible renewable resources from SCE at the Market Price Benchmark, which is established by the current market price in any given year and is the same price used to set the renewable energy portion of the PCIA.
In order to secure the voluntary allocations, PRIME must participate in SCE’s enrollment process. The open enrollment period for selecting voluntary allocations is May 2 – 13, 2022. California Choice Energy Authority (CalChoice) will engage in the process on behalf of PRIME to ensure allocations best meet PRIME’s portfolio requirements. Once the enrollment period closes, the voluntary allocations will be secured via the Voluntary Allocation Agreement, to be executed by the City and SCE. The draft Voluntary Allocation Agreement, which is included an Enclosure 1, has been released by SCE and is currently awaiting CPUC approval. Upon CPUC approval, SCE will provide an executable form of the agreement, which will include the City’s information, as well the final allocations secured by CalChoice on behalf of PRIME. A portion of the PCIAeligible renewable energy resources includes long-term contracts of 10 years or greater.
PRIME’s allocation is based on its most recent load forecast. SCE provided PRIME with a list of contracts and an indicative forecast of each resource’s generation output that would be available to PRIME.
The long-term resources are comprised primarily of wind and solar and will help satisfy a portion of PRIME’s long-term renewable contracting requirement as mandated by SB CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
APPROVAL OF POWER CHARGE INDIFFERENCE ADJUSTMENT VOLUNTARY
ALLOCATION OF LONG-TERM RENEWABLE ENERGY PORTFOLIO FROM
SOUTHERN CALIFORNIA EDISON
350. PRIME will accept up to 30% of the offered allocation to complete its requirements under SB 350.
Conclusion:
Based on the foregoing, it is recommended that City Council approve the Power Charge Indifference Adjustment (PCIA) Voluntary Allocation of Long-Term Renewable Energy Portfolio from Southern California Edison (SCE) and authorize the City Manager to execute the Voluntary Allocation Agreement on behalf of Pico Rivera Innovative Municipal Energy.
Steve Carmona
SC:KM:pg
Enclosure: 1) Voluntary Allocation Agreement
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v. 2022.2.23
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Voluntary Allocation Agreement
v. 2022.02.23
SCE – {Counterparty}
Pro Forma Ver. 2022.02.23
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Voluntary Allocation Agreement
v. 2022.02.23
SCE – {Counterparty}
Pro Forma Ver. 2022.02.23
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Voluntary Allocation Agreement
v. 2022.02.23
SCE – {Counterparty}
Pro Forma Ver. 2022.02.23
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Voluntary Allocation Agreement
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Voluntary Allocation Agreement
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Appendix A – Defined Terms SCE – {Counterparty}
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Agenda Page 82
Voluntary Allocation Agreement
v. 2022.02.23
Appendix A – Defined Terms SCE – {Counterparty}
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Voluntary Allocation Agreement
v. 2022.02.23
Appendix A – Defined Terms SCE – {Counterparty}
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Voluntary Allocation Agreement
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Appendix A – Defined Terms SCE – {Counterparty}
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Agenda Page 85
Voluntary Allocation Agreement
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Appendix A – Defined Terms SCE – {Counterparty}
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Agenda Page 92
To: Mayor and City Council
From: City Attorney
Meeting Date: May 10, 2022
Subject: CONSIDERATION OF APPROVAL OF CITY MANAGER
EMPLOYMENT AGREEMENT BETWEEN THE CITY OF
PICO RIVERA AND STEVEN CARMONA
Recommendation:
1. It is recommended that the City Council approve the City Manager’s Employment Agreement.
Fiscal Impact:
The annual fiscal impact will be $20,000 increase in salary and the potential of an additional $40,000 of Performance Incentive Adjustment payments.
Background:
On May 28, 2018, the then City Council selected and appointed Steven Carmona as City Manager of the City of Pico Rivera. Following his appointment, an Employment Agreement was entered between the City and Mr. Carmona.
The original Employment Agreement with Mr. Carmona is due to expire on May 27, 2022.
After conducting a comprehensive performance evaluation, the City Council wishes to enter into an Employment Agreement with Mr. Carmona for a new two (2) year term. In addition, there will be a salary adjustment and potential Performance Incentive Adjustments for the successful accomplishment of certain tasks, projects or assignments.
Discussion:
Before the City Council, is the consideration of a new Employment Agreement which memorizes certain changes to Mr. Carmona’s terms of employment. Specifically, the following changes to his Employment Agreement are incorporated in the attached Agreement:
• Extension of his term of employment to two (2) years commencing May 28, 2022. • Salary adjustment to $260,000 annually.
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
CONSIDERATION OF APPROVAL OF CITY MANAGER EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF PICO RIVERA AND STEVEN CARMONA
• Potential Performance Incentive Adjustments of $40,000 per year.
Except for the above adjustments, all other terms of Mr. Carmona’s Employment Agreement remain the same. Mr. Carmona will continue to receive health and welfare benefits commensurate with other Executive management employees.
Conclusion:
Under Section 54953(c)(3) of the Government Code, which was added to the Brown Act by Senate Bill 1436 in 2016, an oral summary report must be made during an open public meeting of a recommendation for a final action on the City’s Manager’s salary, salary schedule, or compensation paid in the form of fringe benefits prior to the City Council taking any such final action. The summary above will be provided during the City Attorney’s oral presentation.
Arnold M. Alvarez-Glasman
Enclosure: 1) Employment Agreement Between Steven Carmona and the City of Pico Rivera
EMPLOYMENT AGREEMENT
BETWEEN STEVEN CARMONA AND THE CITY OF PICO RIVERA
THIS EMPLOYMENT AGREEMENT BETWEEN STEVEN CARMONA AND
THE CITY OF PICO RIVERA (“Agreement”) is made and entered into by and between Steven Carmona, an individual, hereinafter referred to as “Carmona” and the City Council of the City of Pico Rivera, acting as the legally constituted governing body of the City of Pico Rivera, hereinafter referred to as “City” and shall be effective, May 10, 2022. Hereinafter, “Party” or “Parties” shall refer individually and collectively to each and all of the foregoing named parties. The Parties enter this Agreement with reference to the following facts.
RECITALS
WHEREAS, the City Council of the City of Pico Rivera (the Council”) selected Carmona as the City Manager of the City of Pico Rivera effective May 28, 2019 entered into an Employment Agreement as of that date (“Previous Employment Agreement”); and
WHEREAS, the City and Carmona believe that an agreement negotiated between the City Council, on behalf of the City, and Carmona can be mutually beneficial to the City, Carmona, and the community they serve; and WHEREAS, the Council and Carmona believe an agreement will enhance the excellence and continuity of the management of the City for the benefit of its residents; and
WHEREAS, the City now desires to employ the services of Carmona pursuant to the terms, conditions and provisions of this Agreement; and WHEREAS, Carmona has agreed to accept employment with the City, subject to the terms, conditions and provisions of this Agreement; and WHEREAS, in accordance with the City of Pico Rivera Municipal Code, both parties now desire to set forth the terms, conditions, and provisions of the employment relationship between City and Carmona.
NOW, THEREFORE, the City and Carmona, for and in consideration of the terms, conditions and provisions hereinafter established have agreed, and do hereby agree as follows:
I. Term of this Agreement
This Agreement provides for the continued relationship of the City and Carmona for an initial term consisting of a two (2) year period (“Term”), beginning May 10, 2022 and continuing to May 9, 2024, unless Carmona earlier resigns his CARMONA EMPLOYMENT AGREEMENT 2022
position as set forth in Section IV or is terminated as set forth in Sections V and VI.
The Initial Term and any additional term (“Extended Term”) negotiated between the Parties shall be collectively be referred to as the “Term” of this Agreement.
Unless otherwise specified, all the provisions, terms, and conditions of this Agreement shall apply to both the Initial Term and any Extended Term. All other terms and conditions of this Agreement shall automatically be extended unless express modification is made in writing; in no way, however, shall the terms and conditions be lessened or decreased below the terms of this Agreement. It is the intent of this section that the Parties shall not have to re-negotiate each of the terms of this Agreement each time the Agreement may be extended.
II. Duties
City hereby appoints and employs Carmona pursuant to the City of Pico Rivera Municipal Code to perform the functions and duties of the City Manager specified in Municipal Code Section 2.04 and to perform such other legally permissible and proper duties and functions as City Council of City may, from time to time, assign, including, but not limited to, the following:
A. Carry out all responsibilities set forth in Section 2.04 of the Pico Rivera Municipal Code.
B. Employ, direct, assign, reassign and evaluate all of the employees of the City.
C. Organize, reorganize and arrange the staff of the City.
D. Develop and establish internal regulations, rules, and procedures which Carmona deems necessary for the efficient and effective operation of the City.
III. Salary
City agrees to pay Carmona a base salary of $260,000.00 a year. Salary payments shall be made in payroll period installments at the same time as other employees of City are paid. In addition to the base salary stated herein, Carmona shall be entitled to pay for performance incentive adjustments (“Performance Incentive Adjustments”) as defined in Exhibit “A” to this Agreement as performance incentive consideration.
IV. Resignation
A. Notwithstanding Sections I above, in the event Carmona resigns his position before expiration of the Initial Term, Carmona shall give City sixty (60) days’ notice in advance, unless City waives the notice requirement.
CARMONA EMPLOYMENT AGREEMENT 2022
B. In such event that Carmona resigns his position, the City shall have no duty to pay the severance benefits available to him as set forth in Section VI below.
V. Termination With Cause
A. Notwithstanding the above, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Council to terminate the services of Carmona for good cause. For purposes of this Agreement the term “good cause” is defined as follows:
1. Any felony conviction under California law.
2. Any misdemeanor or felony conviction of a crime involving theft, embezzlement, moral turpitude, conflict of interest or violations of the Political Reform Act.
3. Willful or persistent material breach of duties.
4. Engaging in conduct tending to bring embarrassment or disrepute to the City.
5. Engaging in unlawful discrimination or harassment of employee(s) or any third party while on City premises or on City time.
6. Unauthorized absences.
B. If City Council determines that there is cause to warrant termination of this Agreement, it shall give Carmona written notices of the cause(s).
The City Council shall not make its final decision until Carmona has the opportunity to meet with the City Council to give reasons why the Agreement should not be terminated. Carmona may be represented at his expense by a representative of his choice at said meeting. The City Council shall make the final decision regarding termination of the Agreement and shall provide the decision to Carmona in writing. The City Council’s written decision shall be final and shall not be subject to further administrative review.
C. In the event Carmona is terminated for good cause as provided herein, City shall have no obligation to pay the severance benefits designated in Section VI which are available to Carmona during the Initial Term or any Extended Term.
VI. At-Will Employment and Severance
Carmona acknowledges and accepts that he may be terminated without cause at any time, and he serves as an at-will employee. In the event Carmona is CARMONA EMPLOYMENT AGREEMENT 2022
terminated from his position by City Council before expiration of the Initial Term or if extended, the Extended Term, and he is willing and able to continue performing his duties as City Manager, then City agrees to pay Carmona as severance his base salary, including benefits, which Carmona is receiving as of the date of such termination, (“Severance Benefit”) for a period as defined as follows:
A. If terminated anytime between May 10, 2022 through the end of the term as defined in Section I, above, Carmona shall receive the sum equal to the Severance Benefit times twelve (12) months.
This provision complies with the severance pay cap that has been established in Government Code Section 53260. “Base salary” shall mean the compensation reflected by a salary range that the City pays Carmona but excludes any other forms of remuneration. “Benefits” shall mean the actual benefits received or the equivalent cost of such benefits that the City is then providing to Carmona. “Terminate” or “Termination” as referred to in this Section VI shall refer to the City’s act of removing Carmona from his duties as City Manager. Carmona’s severance payment pursuant to this Section VI shall be made in one installment.
In addition, Carmona shall be entitled to receive payment for leave balances which have accrued but are unused, as provided in this Agreement, below.
In the event Carmona is terminated for good cause as provided in Section V above, City shall have no obligation to pay the severance benefits designated in this paragraph. The City shall also be under no obligation to pay the severance to Carmona in accordance with this Section VI if Carmona ends employment because of resignation, retirement, death, or disability.
VII. Performance Evaluation
A. Not less than annually during the Term of this Agreement, the City Council shall conduct a comprehensive performance evaluation of Carmona to determine if Carmona shall receive the pay for Performance Incentive Adjustments as set forth in Exhibit “A”. Said review and evaluation shall be in accordance with specific criteria developed by the City Council. The City Council may define such goals and performance objectives that it determines as necessary for the proper operation of the City and in the attainment of the Council's policy objectives. At the time of the annual performance evaluation, the City Council may, in addition to granting to Carmona the Performance Incentive Adjustments, review the salary and benefits provided to Carmona and may adjust his salary and benefits in accordance with his performance.
B. At any time, Carmona is evaluated under this Agreement, the City Council may, but is not required to, retain and use the services of an independent consultant to assist and facilitate such performance evaluation.
CARMONA EMPLOYMENT AGREEMENT 2022
VIII. Hours of Work
Carmona will devote his attention to the business of the City. Carmona is expected to maintain normal working hours consistent with other managerial employees of the City, Carmona may engage in other acts for remuneration, including but not limited to consulting or teaching, to the extent those activities do not interfere or conflict with the performance of his duties as a City Manager with the prior notification to the City Council.
IX. Vacation, Sick Time and Administrative Leave
A. Vacation Benefit. Carmona shall be provided vacation benefits as provided to other Executive Management employees of the City.
B. Sick Leave. Carmona shall be provided vacation benefits as provided to other Executive Management employees of the City.
C. Administrative Leave. Carmona shall be provided vacation benefits as provided to other Executive Management employees of the City.
D. Holidays. Carmona shall be given paid time off for holidays provided to other Executive Managers of the City.
X. Benefits
A. Unless otherwise specified herein, benefits provided to other Executive Management employees of the City shall also be provided to Carmona.
B. Carmona shall be entitled to medical, dental and vision insurance coverage in the same manner as provided to other Executive Management employees of the City.
C. Carmona shall be paid a vehicle allowance of $500.00 per month for his expenses related to the use of his automobile on behalf of the City employment.
D. Carmona shall be paid a technology stipend of $150.00 per month for cell phone, computer, and other technological uses.
XI. Notices
Notices given under this Agreement shall be in writing and shall be either: a) served personally; or b) sent by facsimile (provided a hard copy is mailed within one (1) business day); or c) delivered by first-class United States mail, certified, with postage prepaid and a return receipt requested; or d) sent by Federal Express, or some equivalent private mail delivery service. Notices shall be deemed received at the earlier of actual receipt or three (3) days following deposit in the United States mail, postage prepaid. Notices shall be directed to the addresses shown below, provided CARMONA EMPLOYMENT AGREEMENT 2022
that a party may change such party’s address for notice by giving written notice to the other party in accordance with this Section.
CITY: City of Pico Rivera
Attn: City Clerk
6615 Passons Boulevard
Pico Rivera, CA 90660
STEVEN CARMONA:
Mr. Steven Carmona
[Deliver to last address in personnel file]
XII. Indemnification
To the extent permitted by applicable law, the City agrees to defend, hold harmless, and indemnify Carmona from any and all demands, claims, suits, actions, judgments, expenses and attorneys’ fees incurred in any legal proceedings brought against him in his official capacity as an employee.
XIII. Professional Development
Consistent with the City’s tuition reimbursement policy, City hereby agrees to budget and to pay the travel and subsistence expenses of Carmona for educational courses, institutes, conferences and seminars that are reasonably necessary for Carmona’s professional development and for the good of City, and for official travel, meetings, and occasions sufficient to continue the professional development of Carmona and to adequately pursue necessary official and other functions on behalf of City. Authorization to incur said expenses and to attend such functions, shall be approved by the City Council prior to Carmona’s attendance at such function(s), except that City throughout the Term of this Agreement shall approve Carmona travel and attendance to the League of California Cities’ Annual Conference and City Manager Department’s annual meeting.
XIV. Community and Professional Organization Participation Participation in the community and in professional organizations is a necessary part of a City Manager’s duties and as such, City agrees to pay all necessary dues, fees and expenses for Carmona to belong to the ICMA and, upon prior approval by the City Council, such other local civic service clubs and professional organizations to be selected by Carmona.
XV. Taxes
Carmona shall be responsible for his federal, state, local or other taxes resulting from any compensation or benefits provided to him by the City under this CARMONA EMPLOYMENT AGREEMENT 2022
Agreement. The City may withhold all federal, state, local or other taxes as may be required pursuant to law or governmental regulation or ruling from any compensation or benefits provided under this Agreement. The City shall not be liable (except in cases of City’s errors or omissions) for any state or federal tax consequences to Carmona, to any designated beneficiary hereunder, and/or to the heirs, administrators, executors, successors, and assigns of Carmona. Carmona shall assume sole liability for any state or federal tax consequences of this Agreement or any related agreement and agrees to indemnify and hold the City harmless from such tax consequences.
XVI. Other Terms and Conditions of Employment
A. City Council shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to Carmona’s performance, provided that such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement and such terms and conditions are agreed upon in writing by and between the Parties.
B. Except as otherwise stated in this Agreement, all provisions of the City of Pico Rivera Municipal Code, regulations and rules of City, and or working conditions and other benefits provided to the Executive Management not referenced in this Agreement shall apply to Carmona.
XVII. General Provisions
A. This Agreement is deemed executed in California and shall be governed by the law of the State of California, and any questions arising hereunder shall be construed or determined according to such law. Venue for any action brought pursuant to this Agreement shall be in Los Angeles County, California.
B. This Agreement constitutes an integration of the entire understanding and agreement by, between, and among the parties hereto and supersedes and is in lieu of any and all other arrangements, statements or promises, written or oral, between Carmona and the City. Any representations, warranties, promises, understandings, or conditions, whether written or oral, not specifically incorporated herein, shall not be binding upon any of the parties hereto.
C. This Agreement shall not be construed against any one party but shall be construed as if jointly prepared by the parties hereto. Any uncertainty or ambiguity shall not be interpreted against any one party.
D. All parties to this Agreement acknowledge that they are competent to sign this Agreement, and that they do so voluntarily.
CARMONA EMPLOYMENT AGREEMENT 2022
E. This Agreement and each and every covenant, condition and term herein, shall be binding upon and inure to the benefit of parties hereto and to their successors, assigns and heirs at law.
F. In the event litigation is commenced to enforce or interpret this Agreement, the prevailing party in such litigation shall be entitled to an award of reasonable attorneys’ fees and costs incurred.
G. No breach of any provision of this Agreement can be waived unless in writing. Waiver of any one breach of any provision shall not be deemed to be a waiver of any other breach of the same or any other provision of this Agreement.
H. If any article, or any portion thereof, contained in the Agreement is held to be unconstitutional, invalid or unenforceable by any court of competent jurisdiction, the said ruling shall negate only the applicable article, or portion thereof, and the balance of this Agreement shall stand as written and shall remain in full force and effect for the duration of the Agreement.
I. Carmona and City acknowledge that they each did, or had, the opportunity to consult with legal counsel of his/its/their respective choices with respect to the matters that are the subject of this Agreement prior to executing it.
IN WITNESS WHEREOF, the City of Pico Rivera has caused this Agreement to be signed and executed on its behalf by its Mayor, and Carmona has signed and executed this Agreement on his behalf.
CITY OF PICO RIVERA STEVEN CARMONA
______________________________ ___________________________ Dr. Monica Sanchez, Mayor Steven Carmona
ATTEST: APPROVED AS TO FORM:
______________________________ _____________________________ Anna Jerome, City Clerk Arnold M. Alvarez-Glasman,
City Attorney
CARMONA EMPLOYMENT AGREEMENT 2022
EXHIBIT “A”
(Pay for Performance Adjustments - Performance Incentive Adjustment Consideration)
In addition to the Salary defined in Section III to this Agreement, Carmona shall be entitled to Performance Incentive Adjustments at the following time and upon completion of the following tasks, projects or assignments:
TASKS
At the First Year Performance Review:
Maintain the City’s prime credit rating
Follow and meet guidelines of strategic plan.
Completing road improvements and median beautification of the following:
1. Whittier Blvd (R&MB)
2. Rosemead Blvd (R&MB)
3. Beverly Blvd. (MB)
4. San Gabriel Parkway (MB)
The commencement and groundbreaking of the Mines Avenue project.
Other such goals that are identified during Carmona’s first year under the term of this Agreement.
Upon the attainment of the above tasks, projects and assignments and receiving a positive performance evaluation, on or before May 9, 2023 Carmona shall receive the payment of a Performance Incentive Adjustment in the amount of $40,000.00.
At the Second Year Performance Review:
The issuance of a Request for Proposal (RFP) for the water pressure zoning construction project, including creating water zones and to develop a strategy to insure proper water pressure service for the north end of the City.
Other such goals that are identified during Carmona’s second year under the term of this Agreement.
Upon the attainment of the above tasks, projects and assignments and receiving a positive performance evaluation, on or before May 9, 2024 Carmona shall receive the payment of a Performance Incentive Adjustment in the amount of $40,000.00.
To: Mayor and City Council
From: City Manager
Meeting Date: May 10, 2022
Subject: AMENDMENT NO. 2 TO AGREEMENT NO. 20-1932 WITH
JAS PACIFIC FOR BUILDING DIVISION SERVICES
Recommendation:
1. Approve Amendment No. 2 to Agreement No. 20-1932 with JAS Pacific for a notto-exceed amount of $180,000 for fiscal year (FY) 2021-22 to provide Building Division services.
Fiscal Impact:
This action would transfer $180,000 from GL No. 100.30.3020.54400 (Economic Development) to GL No. 100.30.4020.54500 (Building) for FY 2021-22 to the Building Division. The revenue collected from Building Permit and Plan Check fees will offset the cost to the General Fund.
Discussion:
On January 14, 2020, the City Council approved a three-year Professional Service Agreement (PSA) with JAS Pacific (Enclosure 1) in the amount of $250,000. A Request for Proposals (RFP) was issued, and a total of 11 proposals were received. Each proposal was carefully evaluated based on the criteria prescribed in the RFP and qualifications presented by each firm. The evaluating panel of four (4) staff members unanimously ranked JAS Pacific the most qualified consultant based on experience and ability to accommodate the City’s changing demands in services.
On October 12, 2021, the City Council approved Amendment No. 1 to Agreement No. 20- 1932 (Enclosure 2) with JAS Pacific, increasing the total not-to-exceed amount to $436,000. This amount ($436,000) has been exhausted due to continuously increasing demands for permit issuance and plan reviews. Staff recommends the City Council approve Amendment No. 2 to the PSA for an additional amount not-to-exceed $180,000 in order to meet the volume of project reviews in the Building Division.
The workload of the Building Division varies depending on the number and nature of the permit applications received as well as the magnitude of the projects for which approvals CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
AMENDMENT NO. 2 TO AGREEMENT NO. 20-1932 WITH JAS PACIFIC FOR
BUILDING DIVISION SERVICES
are sought. Over the past few months, the City has experienced an increased demand for plan reviews of large projects, necessitating greater need for the services provided by JAS Pacific. As stipulated in the PSA, 50% of the permit fees collected from each project will cover plan review and additional services provided by JAS Pacific. The recommended Amendment No. 2 to the PSA will provide the budget augmentation to ensure the City meets the increasing Building Division demands. It will also enable the City to continue to provide fast, efficient, and effective customer service in all phases of the building permit process.
Conclusion:
Approval of Amendment 2 in the not-to-exceed amount of $180,000 will ensure that necessary building and safety services are provided to meet current service demands.
Staff recommends that the City Council approve Amendment No. 2 to Agreement No. 20- 1932.
Steve Carmona
MG:JF:dl
Enclosures: 1) Amendment No. 2
2) Amendment No. 1
3) Agreement No. 20-1932
Enclosure 1
AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT NO. 20-1932
WITH JAS PACIFIC
THIS AMENDMENT NO. 2 TO AGREEMENT NO. 20-1932 FOR
PROFESSIONAL SERVICES WITH JAS PACIFIC, (“Amendment No. 2"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and JAS PACIFIC, (“CONSULTANT”).
RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement No. 20-1932 Professional Services Agreement Between the City of Pico Rivera and JAS Pacific. Dated January 15, 2020, (“Agreement”) relating to professional services in the City of Pico Rivera.
B. Pursuant to Sections 5 and 29 of the Agreement, the PARTIES desire to amend Section 3.4 and 5.1 of the Agreement as set forth herein, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. MODIFICATION OF ESTIMATED AMOUNT.
The compensation as set forth in Section 5 of the Agreement shall be modified as follows:
Consultant shall provide the services described in Section 5.1 regarding Consultant’s Services and shall be compensated in accordance with Approved Fee Schedule set forth in Section 3.2 and the total compensation and costs payable to Consultant under this Agreement shall be increased by $180,000.00 for a total notto-exceed amount of $616,000.00.
2. EFFECT OF AMENDMENTS.
Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect. If there is conflict between this Amendment and the Agreement, the terms of this Amendment will prevail.
3. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No. 2 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 2.
[End of Amendment No.2. Signatures to follow.]
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA JAS PACIFIC
______________________________ _________________________________ Steve Carmona, City Manager
Title: _____________________________
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM
___________________________ _________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney
Enclosure 3
To: Mayor and City Council
From: City Manager
Meeting Date: May 10, 2022
Subject: REQUEST FOR APPROVAL OF THE 2022 FIREWORK
STAND PERMITS
Recommendation:
1. Approve the attached list of Firework Stand applications and authorize the issuance of permits to operate.
Fiscal Impact:
The revenue from fireworks stand permits will be recorded in Account No. 100.00.0000.41200. It is designed to cover the costs related to processing applications and inspecting the Firework Stands.
Background:
The City Municipal Code regulates the use and sale of fireworks. Pico Rivera Municipal Code Chapter 8.36.040 establishes the procedure for obtaining a permit. Each year, the City Council is presented with a list of all suitable candidates for formal approval.
Fireworks Permits are given after approval by the City Council.
The Firework Stand must be operated by a local non-profit organization. The non-profit must have its principal and permanent meeting place within City boundaries and must have been established for a minimum of one (1) year continually preceding the filing of the application. Additionally, the non-profit must have at least 20 members of which at least 50% must reside, work or maintain a place of business in the City of Pico Rivera.
Fireworks distributors are solely selected by the non-profit organizations. This year, there are two (2) distributors working with the City’s non-profits: TNT Fireworks and Phantom Fireworks.
City staff worked with the Firework Stand Permit holders along with information regarding the City’s Firework Application submittal process. Applicants received a Retail Firework Permit Application packet and each applicant was required to submit the following:
• Property owner(s) authorization for the use of space
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
REQUEST FOR APPROVAL OF THE 2022 FIREWORK STAND PERMITS
• Agreement with the fireworks supplier
• A diagram showing the exact location of the stand in relation to adjacent streets and any other structures on the lot or adjacent lots
• A list containing a minimum of 20 members of the organization and proof that 50% of the members reside or are employed by the City or are owners or operators of a business or other establishment located in the City, including their names, address, and telephone numbers, as of the date of the application • Plot plan for location of the temporary structure
• Application for an Electrical Permit
• Liability Insurance in the amount of $1,000,000
• The fees and deposit listed above
The list of qualifying applicants is then presented to the City Council for formal approval by the City Council and upon approval, Fireworks Permits will be issued. Firework Stands are allowed to be erected starting at 12:00 p.m. on June 20, 2022, and a City Inspector will then inspect all 10 stands. Per Municipal Code Firework Stands are permitted to sell merchandise from 12:00 p.m. on June 28, 2022, through 12:00 a.m. on July 5, 2022. By July 18, 2022, all Firework Stands are to be dismantled and the locations cleaned of all debris.
Conclusion:
It is recommended that the City Council approve the fireworks stand permits for 2022, which will benefit non-profit organizations based in the City to raise funds for their organizations.
Steve Carmona
SC:MG:GC:dl
Enclosures: 1) List of Applicants
2) Map of Stand Locations
Organization Name/Firework
Vendor
Alice M. Birney School Dad's Club
Firework Company- TNT
American Legion Post 411
Firework Company- TNT
Hope Community Inc.
Firework Company- Phantom
Iglesia Cristiana
lnterdenominacional
Firework Company-TNT
Iglesia Familia De Dios/Family of
God Church
Firework Company -TNT
Pico Rivera Dons Football for
Youth
Firework Company- TNT
Pico Boys Baseball League, Inc.
Firework Company- TNT
Los Angeles Sheriff's Department
Pride Program
Firework Company- TNT
ICISA Presbiterio De California
Iglesia
Firework Company-TNT
R
CITYOF COMMUNITY A.ND !COHOMIC
PICO RIVERA
NVE.oPM!MT
Fireworks Stand Locations
2022
Contact Name Phone Number
Leonard Atencio (562) 395-0501
8501 Orange Ave.
Pico Rivera, CA 90660
[email protected]
Rosie Rios (562) 464-8168
7642 Serapis Ave.
Pico Rivera, CA 90660
[email protected]
Marilyn Croweler (562) 948-1881
5044 S. Durfee Ave.
Pico Rivera, CA 90660
[email protected]
Jonathan Rosales (323) 397-5770
9511 Harrell St.
Pico Rivera, CA 90660
Noemi Medrano (562) 201-1429
4323 Amistad Ave.
Pico Rivera, CA 90660
Medrano.noemi11n'>nmail.com
Frank Mendoza (562) 320-1595
Elizabeth Morales (562) 457-7161
PO Box 2010
Pico Rivera, CA 90660
Sal Coco (323) 788-1783
Miriam Villanueva (323) 314-9493
PO Box 1061
Pico Rivera, CA 90660
Deputy Jesus Perez (562) 949-2421
6631 Passons Blvd.,
Pico Rivera, CA 90660
J11 [email protected]
Rosa Lima (323) 437-7508
9511 Harrerll Street
Pico Rivera, CA 90660
Stand Location
Dollar Tree Parking Lot
9425 Telegraph Rd. #116
N/E Corner of Telegraph Rd. & Passons Blvd.
Zoning: General Commercial C-G
Cross Road Plaza
9180 Whittier Blvd
Corner of Whittier Blvd & Lindsey Ave
Zoning: Commercial Planned Development CPD
Autozone
9350 Whittier Blvd.
S/W Corner of Whittier Blvd. & Passons Blvd.
Zoning: Commercial Planned Development CPD
Big Saver Foods Parking Lot
9406 East Washington Blvd.
S/E Corner of Washington Blvd. and Passons
Blvd.
Zoning: General Commercial C-G
El Pedregal Parking Lot
9001 Telegraph Rd.
N/E Corner of Rosemead Blvd. & Telegraph Rd.
Zoning: General Commercial C-G
Tamarack Inn Parking Lot
9257 Slauson
N/E Corner of Slauson & Reeved Road
Zoning: General Commercial C-G
Sloan's Dry Cleaners Parking Lot
8923 Beverly Blvd.
N/W Corner of Rosemead Blvd. & Beverly Blvd.
Zoning: General Commercial C-G
Wal-Mart Parking Lot
8500 Washington Blvd.
S/E Corner of Washington Blvd. & Paramount
Blvd.
Zoning: SP 400 Soecific Plan 400
Pico Rivera Plaza
8610 Whittier Blvd.
S/W Corner of Whittier Blvd & Lexington.
Zoning: Commercial Planned Development
CPD
Community Development Director's signature constitutes only a certification of zoning and location but may be subsequently approved on the application and permit per Pico Rivera City Code 8.36.02_'.b .._t? ll- ··· Approved By �,LL,?( . � Date � 2 �. Zo 2- 2-
Enclosure 1
Enclosure 2
Pico Rivera
2022 Firework Stand Locations
To: Mayor and City Council
From: City Manager
Meeting Date: May 10, 2022
Subject: FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD
QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
Recommendation:
1. Receive and file the fiscal year (FY) 2021-22 Third Quarter Budget Report ending March 31, 2022, which represents the balances and activity for the third quarter (July through March) of the 2021-22 fiscal year.
Fiscal Impact:
The Third Quarter Budget Report shows current revenues and expenditures for the first nine (9) months of this FY 2021-22, with a projected operating year-end surplus of about $2.88 million.
Discussion:
The City Council adopted the FY 2021-22 Budget on June 8, 2021. This third-quarter budget performance report for FY 2021-22 includes a nine (9) month period beginning July 1, 2021 through March 31, 2022, and year-end projections for the remaining three (3) month period of the fiscal year from April 1, 2022 through June 30, 2022. This report summarizes the City of Pico Rivera’s (City) overall financial position for the current fiscal year and provides quarterly public reporting. This ensures that the City is consistently monitoring its revenues and expenditures so that it can proactively respond to unanticipated changes or emerging trends and increases the transparency of the City’s finances.
Revenues
General Fund revenues through the third quarter total $33 million, or 64% of the $52 million of projected annual budget. While this is about $6.35 million, or 19% over what was received in the third quarter of FY 2020-21, it is important to note that it is almost entirely attributed to the receipt of $5.3 million, in one-time monies from the Coronavirus Aid, Relief and Economic Security Act (CARES Act) and the American Rescue Act (ARPA). The actual difference in operating revenue, net of these one-time monies, is about $2.95 million, or 11% higher than the same period last year (See Table 1).
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
The General Fund has several sources of revenue which include three (3) major categories: Sales Tax, Property Tax and Utility Users Tax.
Sales tax is the largest source of revenue for the General Fund, comprising more than one-third of the annual operating revenues. The City has been able to experience more positive results than initial expectations and through this latest reporting quarter, showing continued growth in major sales tax generating groups. Through the first nine (9) months of the fiscal year, sales tax appears to be trending $2.17 million, or 16% higher than the same period last year. Four (4) major drivers appear to be the most impactful to the positive results experienced this fiscal year as compared to last fiscal year:
1. General Consumer Goods continued the rebound from the pandemic impacts of a year ago with strong returns from family apparel stores and other sectors;
2. With dining areas reopening and continued pent up demand to eat out, restaurant receipts increased 28%;
3. Improved sales lifted both business-industry and building-construction results:
4. Record prices at the pumps plus continued increase in consumption boosted service station revenues by 9%.
Property tax is the second largest General Fund revenue source which experienced a net taxable value increase of 6.1% for the 2021-22 tax roll that which was more than the increase countywide at 3.6%. The median sale price of a detached single family residential home in the City of Pico Rivera for March 2022 was $677,000, compared to $580,000 as of March 2021. This represents a $97,000 or 16.72% increase in median sale price from March 2021.
Utility Users Tax (UUT) for the first nine (9) months shows an $276k increase, or 11% compared to the same period last year and is anticipated to come in within the amended budget.
Transient Occupancy Tax (TOT) the hotel visitor tax is higher by $40k as compared to the same time last fiscal year primarily attributable to the rebound of travel and lodging and more COVID-19 restrictions being lifted. TOT revenue is expected to meet the amended budget amounts.
Charges for Services that includes Parks and Recreation revenues increased by $146k as compared to this period in FY 2020-21, primarily due to the re-opening of many inperson programs and events that were canceled at the height of COVID-19 restrictions in FY 2020-21. The expansion of recreation programs and in-person class offerings has contributed to the increase in participation and is expected to meet amended budget expectations.
All Other Revenues decreased by $291k primarily due to State Grants and Interest Income. Beginning in FY 2021-22 the State Grant funding for the Summer Lunch CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
Program moved from the General Fund to Fund 697 (Miscellaneous Local Grants) to allow for specific special fund program reporting. In accordance with Governmental Accounting Standards Board (GASB) 31, all investments held by governmental external investment pools and requires all investment income, including changes in the fair value of investments to be reported in the operating statement. Interest Income has decreased due to fluctuation in interest rates.
One-Time Transfers In (Non-Operating) revenues generally consist of special funding that are not support by the General Fund and will not occur in multiple years. The American Rescue Plan Act of 2021 (ARPA) is a $1.9 trillion economic stimulus bill signed into law by the President on March 11, 2021. The City’s allocation of direct local stimulus is $14,772,455 with the first 50% allocation having been paid to the City in June 2021 and the balance anticipated to be paid in June 2022. The City Council held several study sessions to discuss the use of funds with each individual member rating each project.
On January 11, 2022, the City Council approved ARPA funding to be allocated to several projects on the Council’s priority list. At the end of the third quarter, $4,340,000 has been transferred from the ARPA fund to the General Fund for the Automatic License Plate Reader system and two (2) Capital Improvement Projects including Street Surfacing Overlay and Reconstruction and Slurry and Cape Seal (#50066 and #50067) for Street Pavement to achieve improved citywide street infrastructure.
Overall, General Fund revenues have rebounded from last quarter’s expectations. This is attributed to increased revenues in Sales Tax, as discussed above. Table 1 below shows revenues by category.
Table 1. General Fund Revenues by Category
Revenue Source
FY 20-21
3RD QUARTER
ACTUALS
FY 21-22
AMENDED
BUDGET
FY 21-22
3RD QUARTER
ACTUALS
Percentage of
Budget Used
$
FY 20/21
vs.
FY 21/22
3RD QUARTER
%
FY 20/21
vs.
FY 21/22
3RD QUARTER
FY 21-22
YEAR-END
PROJECTIONS
Sales Tax 11,673,274 22,307,350 13,848,045 62% 2,174,772 16% 22,334,350 Property Tax 6,106,032 12,480,733 6,498,738 52% 392,706 6% 12,694,000 Utility Users Tax 2,151,340 3,130,682 2,428,112 78% 276,773 11% 3,130,682 Transient Occupancy Tax (TOT) 218,527 433,620 259,355 60% 40,828 16% 433,620 Other Taxes* 1,296,151 1,887,300 1,371,585 73% 75,434 5% 1,998,000 Licenses & Permits 2,294,186 2,956,064 2,436,285 82% 142,099 6% 2,956,064 Charges for Services 41,871 257,615 188,527 73% 146,655 78% 257,615 All Other Revenues** 1,303,768 2,617,942 1,012,575 39% (291,193) (29%) 2,617,943 OPERATING REVENUE 25,085,149 46,071,306 28,043,223 61% 2,958,074 11% 46,422,274 Cares Act 903,483 - - 0% (903,483) 0% -
Operating Transfers In*** 1,048,381 1,620,457 1,006,426 62% (41,955) (4%) 1,620,457 One-Time Transfers In (Non-Operating)**** - 4,340,000 4,340,000 100% 4,340,000 100% 4,340,000 TOTAL - GENERAL FUND REVENUE 27,037,013 52,031,763 33,389,649 64% 6,352,636 19% 52,382,730 *Includes Franchise Tax, Property Transfer Tax and Rubbish Franchise Fee **Includes Fines & Forfeitures, Use of Money, Other Revenue, and Intergovernmental Revenue ***Includes Transfer In (Gas Tax)
****One-Time Transfer In (ARPA Funding)
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
Expenditures
General Fund expenditures through the nine (9) month point (third quarter) total $40.76 million, or 72% of the $56.89 million amended budget. Most departments had decreased from the prior year primarily in Salaries and Benefits by $1.4 million due to unfilled vacancies in various City departments. Maintenance and Operations costs in the General Fund departments increased by $2.88 million as compared to this same period last year largely due to departments moving forward with projects and backfilling vacant positions with contracted services as described below. Overall, costs in total are on track to come in within budgeted amounts.
Discussion of Departments with significant variances from the prior year are as follows:
• Administration third-quarter expenditures are 13% lower compared to the same period last year, primarily due to attorney fees reallocated to the departments which utilize the service. This reallocation resulted in a decrease in the Administration department and increases in legal fees to appropriate departments below. It is expected to come in below the amended budget. • Public Safety Los Angeles County Sheriff’s Department (LASD) is tracking slightly below as compared to the same period last year primarily due to the timing of invoices, it is expected to come in within budget. • Administrative Services is slightly higher as compared to last fiscal year due to Information Technology (IT) division being moved under Administrative Services.
The Salaries and Benefits costs are tracking under due to position vacancy as the incumbent Director is overseeing this department and is also filing as the Interim Assistant City Manager under the Administration department.
Maintenance and Operations costs are tracking higher due to the active list of ongoing IT projects, including Office 365 and Telecommunication upgrades. It is expected to come in slightly below budget expectations by year-end. • Community and Economic Development is tracking below by 0.4% as compared to the same period last year primarily due to salary savings from existing employee vacancies that are being offset by the Maintenance and Operations budget increase with professional services contracts for Planning and Building services.
• Non-Departmental most notable increases are due to the prefunding of $972,000 in contributions to the City’s Other Post-Employment Benefit (OPEB) in FY 2021- 22 as compared to the last fiscal year. The OPEB cost had been deferred since it was initially funded in 2017. Other notable citywide increases are due to annual Group Health, General Liability rate increases, and Tuition Reimbursement expenditures moved from the Human Resources department to Non-Departmental. It is expected to come in slightly below budget expectations by the end of the year.
• Human Resources expenditures decreased in the Salaries and Benefits category due to the IT division moving to the Administrative Services department. The Maintenance and Operations cost is slightly higher by 2% as compared to last fiscal year due to the legal expense reallocation from Administration to each CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
department and increases in recruitment and training costs. It is expected to meet budget expectations by the end of the fiscal year. • Parks and Recreation has increased expenditures by 12% as compared to last fiscal year due to the COVID-19 restrictions lifting and more programs/services being offered. The increases in Salaries and Benefits are primarily due to hourly salaries for staff returning to work. The Maintenance and Operations increases are primarily due to Special Events such as Youth Empowerment Conference for Young Women, Community Sports Organizations opening day events, Rio Hondo Park Playground Ribbon Cutting Ceremony, Mexican Independence Liberty Bell Ceremony, and Arbor Day Tree Planting Event. In addition, the Contracted Services costs for additional programming and services being offered have risen due to an increase in usage and inflated costs for goods and services. • Public Works is tracking below by 8% as compared to this same period last fiscal year primarily due to the salary savings from unfilled vacancies including the vacant Director and Deputy Director positions and the expected effects of the Early Retirement Incentive Program (ERIP). The vacant Director and Deputy Director are being backfilled with management contract services. The Maintenance and Operations costs increase is attributed to tree trimming services contract increases as well as the management consulting team overseeing the department.
• Operating Transfers Out includes the Redevelopment Agency Sales Tax Pledge of $1.07 million that is part of the operating budget and occurs each year. • Non-Operating Transfers Out includes the $5 million refinancing expenditure for the 2001 Tax Allocation Bonds (TABs) that was approved by City Council on April 13, 2021. This General Fund Designation partially funded the refinancing of the 2001 TABs to obtain a more favorable interest rate and increase savings.
The City was able to successfully refinance the outstanding 2001 TABs from 7% to 1.51% to generate a substantial overall debt service and sales tax pledge savings of approximately $10.95 million.
Also included in the Transfers Out is the $4 million from the Council approved ARPA funding to General Fund Capital Improvement Projects for the two (2) Street Resurfacing Projects as described on page 3.
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
Table 2 below shows expenditures by Department.
Table 2. General Fund Expenditures by Department
DEPARTMENT / EXPENDITURE CATEGORY
FY 20-21
3RD QUARTER
ACTUALS
FY 21-22
AMENDED
FY 21-22
3RD QUARTER
ACTUALS
$
FY 20/21
vs.
FY 21/22
3RD QUARTER
ACTUALS
%
FY 20/21
vs.
FY 21/22
3RD QUARTER
ACTUALS
Percentage of
Budget Used
FY 21-22
YEAR-END
PROJECTIONS
FY 21-22
YEAR-END
VARIANCE
ADMINISTRATION
Salaries & Benefits 1,078,869 1,505,174 1,047,300 (31,570) (3%) 70% 1,490,666 (14,508) Maintenance & Operations 340,452 639,153 183,134 (157,318) (46%) 29% 554,168 (84,985) TOTAL ADMINISTRATION 1,419,321 2,144,327 1,230,433 (188,888) (13%) 57% 2,044,834 (99,493) Public Safety 9,149,277 13,273,515 9,099,580 (49,697) (1%) 69% 13,273,515 -
ADMINISTRATIVE SERVICES
Salaries & Benefits 1,066,707 1,620,411 1,029,781 (36,926) (3%) 64% 1,411,049 (209,362) Maintenance & Operations 172,327 1,415,734 538,739 366,412 213% 38% 769,423 (646,311) TOTAL ADMINISTRATIVE SERVICES 1,239,034 3,036,145 1,568,520 329,486 27% 52% 2,180,472 (855,673)
COMMUNITY & ECONOMIC DEVELOPMENT
Salaries & Benefits 2,737,102 3,475,849 2,160,355 (576,747) (21%) 62% 3,137,091 (338,758) Maintenance & Operations 354,598 2,565,002 918,673 564,076 159% 36% 2,089,978 (475,024) TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 3,091,700 6,040,851 3,079,028 (12,672) (0.4%) 51% 5,227,069 (813,782) Non-Departmental 3,919,967 6,232,742 5,469,522 1,549,555 40% 88% 6,115,632 (117,110)
HUMAN RESOURCES
Salaries & Benefits 636,071 649,436 485,442 (150,630) (24%) 75% 655,253 5,817 Maintenance & Operations 290,240 457,050 297,229 6,989 2% 65% 446,850 (10,200) TOTAL HUMAN RESOURCES 926,312 1,106,486 782,671 (143,641) (16%) 71% 1,102,103 (4,383)
PARKS & RECREATION
Salaries & Benefits 2,877,933 4,525,366 2,993,478 115,545 4% 66% 4,376,360 (149,006) Maintenance & Operations 393,368 1,427,907 668,051 274,683 70% 47% 827,698 (600,209) TOTAL PARKS & RECREATION 3,271,301 5,953,273 3,661,529 390,228 12% 62% 5,204,058 (749,215)
PUBLIC WORKS
Salaries & Benefits 3,881,478 4,311,196 3,067,282 (814,196) (21%) 71% 4,350,695 39,499 Maintenance & Operations 2,414,332 4,733,667 2,745,694 331,362 14% 58% 4,592,218 (141,449) TOTAL PUBIC WORKS 6,295,809 9,044,863 5,812,976 (482,834) (8%) 64% 8,942,913 (101,950) GENERAL FUND OPERATING EXPENDITURES 29,312,721 46,832,202 30,704,258 1,391,537 5% 66% 44,090,596 (2,741,606) TOTAL Salaries & Benefits 12,278,160 16,087,432 10,783,636 (1,494,524) 15,421,114 (666,318) TOTAL Maintenance & Operations 17,034,560 30,744,770 19,920,621 2,886,061 28,669,482 (2,075,288) 29,312,721 46,832,202 30,704,258 1,391,537 5% 66% 44,090,596 (2,741,606) Operating Transfers Out* 519,000 1,065,000 1,065,000 546,000 105% 100% 1,065,000 - Non-Operating Transfers Out** - 9,000,000 9,000,000 9,000,000 0% 100% 9,000,000 - TOTAL - GENERAL FUND EXPENDITURES 29,831,721 56,897,202 40,769,258 10,937,537 37% 72% 54,155,596 (2,741,606) *Includes RDA Sales Tax Pledge
**Includes One-Time Transfers Out (TABs Refinancing & ARPA Funding) CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
General Fund Summary
At the end of the third quarter expenditures exceed revenues due to the remainder of Sales Tax, Property Tax, and Transient Occupancy Tax being received by year-end, while expenditures are generally consistent with annual projections. The third-quarter report is developed using nine (9) months of actual (unaudited) activity for FY 2021-22.
Administrative Services staff conducted a comparison of the third quarter of FY 2021-22 to the third quarter of FY 2020-21. Table 3 shows higher revenues and higher expenditures in FY 2021-22 when compared to the same period last year primarily due to the one-time Transfers Out of $9 million as previously discussed.
Table 3. Third-quarter 2019 Actuals Compared to Third-quarter 2020 Actuals FY 20-21
3RD QUARTER
ACTUALS
FY 21-22
AMENDED
FY 21-22
3RD QUARTER
ACTUALS
FY 21-22
YEAR-END
PROJECTIONS
$
FY 20/21
vs.
FY 21/22
3RD QUARTER
ACTUALS
%
FY 20/21
vs.
FY 21/22
3RD QUARTER
ACTUALS
OPERATING REVENUE 25,085,149 46,071,307 28,043,223 46,422,274 2,958,074 12% Operating Transfers In* 1,048,381 1,620,457 1,006,426 1,620,456 (41,955) (4%) SUBTOTAL 26,133,530 47,691,764 29,049,649 48,042,730 2,916,119 11% OPERATING EXPENDITURES 29,312,720 46,832,202 30,704,258 44,090,596 1,391,538 5% Operating Transfers Out** 519,000 1,065,000 1,065,000 1,065,000 546,000 105% SUBTOTAL 29,831,720 47,897,202 31,769,258 45,155,596 1,937,538 6% OPERATING SURPLUS / (DEFICIT) (3,698,190) (205,438) (2,719,609) 2,887,134 978,581 (26%)
ONE-TIME TRANSFERS IN/OUT
One-Time (Non-Operating) Transfers In*** 903,483 4,340,000 4,340,000 4,340,000 3,436,517 0% One-Time (Non-Operating) Transfers Out**** - 9,000,000 9,000,000 9,000,000 9,000,000 0% SUBTOTAL 903,483 (4,660,000) (4,660,000) (4,660,000) (5,563,483) TOTAL SURPLUS / (DEFICIT) (2,794,707) (4,865,438) (7,379,609) (1,772,866) (4,584,902) 164% *Includes Operating Transfers In (Gas Tax)
**Includes Operating Transfers Out (RDA Sales Tax Pledge & Vacancy Savings ) ***Includes One-Time (Non-Operating) Transfers In (CARES Act, TABs Refinancing & ARPA Funding) ****Includes One-Time (Non-Operating) Transfers Out (TABs Refinancing & ARPA Funding) General Fund Yearend Estimates:
The General Fund Year-End Revenues are trending higher than anticipated, primarily due to improved Sales Tax revenues received to date. The estimates below project a $2.88 million operating surplus that doesn’t include Operating and One-Time Transfers.
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
Table 4. General Fund Year-End Estimates
FY 21-22
AMENDED
FY 21-22
3RD QUARTER
ACTUALS
FY 21-22
YEAR-END
PROJECTIONS
OPERATING REVENUE 46,071,307 28,043,223 46,422,274
Operating Transfers In* 1,620,457 1,006,426 1,620,456
SUBTOTAL 47,691,764 29,049,649 48,042,730
OPERATING EXPENDITURES 46,832,202 30,704,258 44,090,596 Operating Transfers Out** 1,065,000 1,065,000 1,065,000 SUBTOTAL 47,897,202 31,769,258 45,155,596
OPERATING SURPLUS / (DEFICIT) (205,438) (2,719,609) 2,887,134
ONE-TIME TRANSFERS IN/OUT
One-Time (Non-Operating) Transfers In*** 4,340,000 4,340,000 4,340,000 One-Time (Non-Operating) Transfers Out**** 9,000,000 9,000,000 9,000,000 SUBTOTAL (4,660,000) (4,660,000) (4,660,000)
TOTAL SURPLUS / (DEFICIT) (4,865,438) (7,379,609) (1,772,866) *Includes Operating Transfers In (Gas Tax)
**Includes Operating Transfers Out (RDA Sales Tax Pledge & Vacancy Savings ) ***Includes One-Time (Non-Operating) Transfers In (CARES Act, TABs Refinancing & ARPA Funding) ****Includes One-Time (Non-Operating) Transfers Out (TABs Refinancing & ARPA Funding) Conclusion:
This Third Quarter Budget Review Report presents an overview of the City’s operating revenues and expenditures for the quarter ending March 31, 2022, in comparison to the previous year. Departments continue to work to reduce impacts to the General Fund and understand the financial pressures and should be commended for their efforts.
Staff will continue to monitor each revenue source and expenditure activity closely and will evaluate opportunities to enhance revenues and reduce expenditures. The Annual Comprehensive Financial Report (ACFR), Fiscal Year Ending June 30, 2022, and FY 2021-22 General Fund Year-End Results will provide an update on General Fund and Special Fund activities that provides an audited financial summary for the City of Pico Rivera.
The Third Quarter Budget Report for FY 2021-22 is attached to this report as Enclosure
1. Steve Carmona
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 10, 2022
FISCAL YEAR 2021-22 CITY OF PICO RIVERA THIRD QUARTER BUDGET REVIEW AS OF MARCH 31, 2022
SC:AG:DS:ep
Enclosure: 1) Third Quarter FY 2021-22 Revenue and Expenditure Budget Report Budget Amended Current Month YTD FY 2021-22
YTD
Budget - YTD %
Used/
FY 2020-21
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD .00 .00 .00 .00 .00 .00 +++ (71.06)
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ ($71.06)
973,000.00 11,147,350.00 714,072.03 .00 6,815,622.33 4,331,727.67 61 5,431,986.21 1,000,000.00 11,160,000.00 847,295.61 .00 7,032,423.10 4,127,576.90 63 6,241,287.69 $1,973,000.00 $22,307,350.00 $1,561,367.64 $0.00 $13,848,045.43 $8,459,304.57 62% $11,673,273.90 222,490.00 8,951,453.00 .00 .00 4,475,726.43 4,475,726.57 50 4,197,594.86 26,734.00 3,529,280.00 22,697.92 .00 2,023,011.75 1,506,268.25 57 1,908,437.52 $249,224.00 $12,480,733.00 $22,697.92 $0.00 $6,498,738.18 $5,981,994.82 52% $6,106,032.38 .00 812,000.00 1,711.80 .00 194,430.80 617,569.20 24 216,219.06 .00 121,800.00 29,505.85 .00 227,154.58 (105,354.58) 186 145,131.90 .00 433,620.00 .00 .00 259,354.90 174,265.10 60 218,527.18 .00 3,130,682.00 304,687.78 .00 2,428,112.21 702,569.79 78 2,151,339.50 .00 953,500.00 .00 .00 950,000.00 3,500.00 100 934,800.00 $0.00 $5,451,602.00 $335,905.43 $0.00 $4,059,052.49 $1,392,549.51 74% $3,666,017.64 .00 10,992.00 1,763.00 .00 10,011.00 981.00 91 5,615.50 .00 1,292,595.00 211,318.29 .00 779,306.77 513,288.23 60 1,062,385.89 .00 1,908.00 .00 .00 .00 1,908.00 0 3,816.00
.00 108,824.00 14,502.92 .00 63,469.62 45,354.38 58 61,299.91 .00 21,361.00 123,012.97 .00 133,773.69 (112,412.69) 626 14,272.97 .00 9,113.00 .00 .00 .00 9,113.00 0 6,904.00
.00 9,044.00 1,195.99 .00 5,481.60 3,562.40 61 5,753.01 .00 614.00 377.00 .00 475.40 138.60 77 565.64
.00 9,372.00 .00 .00 250.00 9,122.00 3 19,473.00
.00 412,176.00 59,381.38 .00 353,429.97 58,746.03 86 351,023.38 .00 3,205.00 378.00 .00 2,853.00 352.00 89 2,834.79
.00 43,255.00 9,351.00 .00 47,485.52 (4,230.52) 110 48,948.69 .00 55,265.00 15,078.00 .00 76,358.67 (21,093.67) 138 54,805.66 .00 31,706.00 5,496.00 .00 29,719.17 1,986.83 94 24,625.38 .00 197,096.00 .00 .00 157,954.47 39,141.53 80 155,115.67 .00 79,570.00 13,741.00 .00 113,314.93 (33,744.93) 142 59,257.66 .00 390,130.00 29,023.08 .00 512,785.13 (122,655.13) 131 234,012.33 .00 68,513.00 2,753.00 .00 55,401.33 13,111.67 81 53,336.13 200,000.00 210,825.00 9,189.41 .00 94,214.70 116,610.30 45 130,140.40 .00 500.00 .00 .00 .00 500.00 0 .00
$200,000.00 $2,956,064.00 $496,561.04 $0.00 $2,436,284.97 $519,779.03 82% $2,294,186.01 .00 .00 3,552.93 .00 35,266.68 (35,266.68) +++ 903,482.50 .00 1,152,820.00 .00 .00 .00 1,152,820.00 0 201,072.52
.00 125,000.00 .00 .00 161,284.85 (36,284.85) 129 156,726.58 .00 13,000.00 .00 .00 .00 13,000.00 0 .00
$0.00 $1,290,820.00 $3,552.93 $0.00 $196,551.53 $1,094,268.47 15% $1,261,281.60 .00 2,853.00 370.00 .00 2,195.00 658.00 77 2,391.00
(300.00) .00 .00 .00 .00 .00 +++ .00
(38,880.00) .00 .00 .00 .00 .00 +++ .00
.00 15,000.00 1,500.00 .00 19,315.00 (4,315.00) 129 1,000.00 (37,500.00) .00 .00 .00 .00 .00 +++ .00
(24,900.00) .00 720.00 .00 720.00 (720.00) +++ .00
22,500.00 25,000.00 .00 .00 20,976.00 4,024.00 84 .00
(45,000.00) 16,000.00 7,373.00 .00 16,076.00 (76.00) 100 6,594.00 (1,980.00) .00 .00 .00 .00 .00 +++ .00
.00 25,000.00 13,420.00 .00 44,195.00 (19,195.00) 177 4,608.00 .00 1,800.00 155.00 .00 1,428.00 372.00 79 .00
(200.00) .00 .00 .00 .00 .00 +++ .00
(3,840.00) .00 150.00 .00 (5,370.00) 5,370.00 +++ .00
(8,000.00) 2,000.00 839.00 .00 2,642.00 (642.00) 132 .00 .00 15,000.00 .00 .00 1,240.00 13,760.00 8 5.00
(1,000.00) .00 .00 .00 .00 .00 +++ .00
.00 3,250.00 .00 .00 1,580.00 1,670.00 49 4,025.00
(25,000.00) 50,000.00 1,828.00 .00 31,830.00 18,170.00 64 .00 .00 1,106.00 .00 .00 988.65 117.35 89 .00
.00 1,106.00 14.90 .00 199.71 906.29 18 423.10
.00 1,000.00 .00 .00 .00 1,000.00 0 .00
.00 8,500.00 .00 .00 .00 8,500.00 0 (2.02)
.00 90,000.00 5,104.40 .00 45,125.99 44,874.01 50 18,362.92 .00 .00 1,712.68 .00 5,385.25 (5,385.25) +++ 4,464.26
($164,100.00) $257,615.00 $33,186.98 $0.00 $188,526.60 $69,088.40 73% $41,871.26 .00 6,384.00 24,973.67 .00 34,619.35 (28,235.35) 542 5,200.33 .00 27,220.00 11,852.32 .00 49,622.70 (22,402.70) 182 19,035.83 Fund 100 - General Fund
REVENUE
Licenses and Permits
Budget Performance Report
Fiscal Year to Date 03/31/22
Include Rollup Account and Rollup to Account
Adopted
Account Account Description Budget
40101 Sales And Use Taxes - Measure P 10,160,000.00
Sales and Use Taxes Totals $20,334,350.00
Department 00 - Non-Departmental
Sales and Use Taxes
40100 Sales And Use Taxes 10,174,350.00
41120 Home Occupation - Planning Review .00
Licenses and Permits Totals $0.00
40400 Property Transfer Tax 121,800.00
40500 Transient Occupancy Tax 433,620.00
Other Taxes
40200 Franchise Tax 812,000.00
45400 Property Tax - AB1197 3,502,546.00
Property Taxes Totals $12,231,509.00
Property Taxes
44200 Property Tax-In Lieu Of 8,728,963.00
41100 Business License Tax 1,292,595.00
41101 Business License Tax- Delinquent 1,908.00
Other Taxes Totals $5,451,602.00
Licenses and Permits
41000 Certificate of Occupancy Permit 10,992.00
40700 Utility Users Tax 3,130,682.00
40800 Rubbish Franchise Fee 953,500.00
41120 Home Occupation - Planning Review 614.00
41200 Regulatory Permit 9,372.00
41111 Business License Delinquent Fee 9,113.00
41115 SB1186 Fee 9,044.00
41105 Business License Processing Fee 108,824.00
41110 Business License Late Fee 21,361.00
41700 Heating Air Cond Permit 31,706.00
41800 Dog License 197,096.00
41400 Plumbing Permits 43,255.00
41500 Electrical Permits 55,265.00
41300 Building Permits 412,176.00
41350 Automated Permit System 3,205.00
46350 Residential Parking Permit 500.00
Licenses and Permits Totals $2,756,064.00
42300 Storm Drain Revenue 68,513.00
46100 Zoning And Planning Fee 10,825.00
41900 Other License & Permits 79,570.00
42000 Plan Check Fees 390,130.00
Charges for Services
42010 Record Retention Surcharge 2,853.00
45800 Bureau of Justice Assist Grant (JAG) 13,000.00
Intergovernmental Totals $1,290,820.00
45000 State Grants 1,152,820.00
45500 COPS Allocation 125,000.00
Intergovernmental
44800 Federal Grants .00
46508 Parks and Rec - Youth Sports 24,900.00
46509 Parks and Rec - Adult Sports 2,500.00
46504 Parks and Rec - Special Events 15,000.00
46506 Parks and Rec - Aquatics 37,500.00
46501 Parks and Rec - Administration 300.00
46503 Parks and Rec - Child Supervision 38,880.00
46514 Parks and Rec - Teen Services 200.00
46520 Parks and Rec - Go Getters Program 3,840.00
46512 Parks and Rec - Field & Facility 25,000.00
46513 Parks and Rec - Batting Cages 1,800.00
46510 Parks and Rec - Contract Programs 61,000.00
46511 Parks and Rec - Fees & Programs 1,980.00
46607 Parks and Rec - Camps 75,000.00
46800 Other Current Service Charges 1,106.00
46603 Parks and Rec - Business-Family 1,000.00
46605 Parks and Rec - Community Garden 3,250.00
46601 Parks and Rec - Trips & Tours 10,000.00
46602 Parks and Rec - Senior Center 15,000.00
Fines and Forfeitures
42050 Administrative Citation 6,384.00
48840 Current Service Charges .00
Charges for Services Totals $421,715.00
48830 Credit Card Processing Fee 8,500.00
48835 Technology Surcharge 90,000.00
46900 Reproduction Charges 1,106.00
48670 Vending Machine Commission 1,000.00
42100 Vehicle Code Fines 27,220.00
Run by Desiree Sotelo on 05/02/2022 08:27:29 AM Page 1 of 8 Enclosure 1
Budget Amended Current Month YTD FY 2021-22
YTD
Budget - YTD %
Used/
FY 2020-21
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget Performance Report
Fiscal Year to Date 03/31/22
Include Rollup Account and Rollup to Account
Adopted
Account Account Description Budget
.00 869,125.00 76,472.00 .00 686,211.37 182,913.63 79 660,584.44 .00 500.00 .00 .00 .00 500.00 0 .00
$0.00 $903,229.00 $113,297.99 $0.00 $770,453.42 $132,775.58 85% $684,820.60 .00 140,152.00 (239,784.54) .00 (229,773.77) 369,925.77 -164 123,866.75 .00 19,158.00 1,716.76 .00 15,450.84 3,707.16 81 13,528.62 .00 .00 .00 .00 2.00 (2.00) +++ .00
$0.00 $159,310.00 ($238,067.78) $0.00 ($214,320.93) $373,630.93 - 135%
$137,395.37
.00 29,559.00 2,350.00 .00 17,860.00 11,699.00 60 20,020.00 .00 43,475.00 7,620.00 .00 27,631.00 15,844.00 64 27,260.00 .00 2,770.00 339.00 .00 7,704.00 (4,934.00) 278 2,570.00 .00 .00 .00 .00 20.00 (20.00) +++ .00
.00 93,806.00 7,685.34 .00 59,547.43 34,258.57 63 13,615.29 .00 .00 .00 .00 46,704.06 (46,704.06) +++ 4,440.69
.00 .00 .00 .00 200.00 (200.00) +++ 1,288.40
.00 .00 .00 .00 .00 .00 +++ 154.00
.00 55,571.00 429.31 .00 25,032.91 30,538.09 45 7,449.61 .00 .00 .00 .00 19,000.00 (19,000.00) +++ 18,700.00
.00 37,500.00 15,207.01 .00 35,703.52 1,796.48 95 4,108.27 4,340,000.00 5,960,456.00 4,453,690.39 .00 5,346,426.23 614,029.77 90 1,048,381.27 .00 1,903.00 160.20 .00 160.20 1,742.80 8 245.00
.00 .00 1,374.50 .00 20,327.89 (20,327.89) +++ 23,972.89 $4,340,000.00 $6,225,040.00 $4,488,855.75 $0.00 $5,606,317.24 $618,722.76 90% $1,172,205.42 $6,598,124.00 $52,031,763.00 $6,817,357.90 $0.00 $33,389,648.93 $18,642,114.07 64% $27,037,084.18 $6,598,124.00 $52,031,763.00 $6,817,357.90 $0.00 $33,389,648.93 $18,642,114.07 64% $27,037,013.12 .00 49,330.00 3,794.50 .00 37,945.00 11,385.00 77 38,703.90 .00 1,625.00 .00 .00 .00 1,625.00 0 .00
.00 .00 .00 .00 .00 .00 +++ 25,333.25
.00 1,000.00 .00 .00 .00 1,000.00 0 .00
$0.00 $51,955.00 $3,794.50 $0.00 $37,945.00 $14,010.00 73% $64,037.15 .00 12,548.00 610.50 .00 6,085.89 6,462.11 49 15,103.80 .00 3,591.00 276.26 .00 2,762.60 828.40 77 7,346.69
.00 403.00 .00 .00 .00 403.00 0 614.01
.00 .00 .00 .00 880.00 (880.00) +++ .00
.00 40,280.00 1,766.21 .00 30,873.90 9,406.10 77 26,197.73 .00 34,158.00 1,423.24 .00 24,195.08 9,962.92 71 30,668.53 .00 15,000.00 625.00 .00 10,625.00 4,375.00 71 11,500.00 .00 4,800.00 150.00 .00 2,550.00 2,250.00 53 3,281.13
.00 3,902.00 .00 .00 3,870.80 31.20 99 .00
.00 500.00 86.90 .00 1,123.93 (623.93) 225 1,638.53
$0.00 $115,182.00 $4,938.11 $0.00 $82,967.20 $32,214.80 72% $96,350.42 .00 3,000.00 561.88 .00 699.01 2,300.99 23 5,397.52
.00 500.00 .00 .00 479.25 20.75 96 587.90
.00 400.00 .00 .00 19.83 380.17 5 .00
.00 6,500.00 43.58 .00 1,064.94 5,435.06 16 263.61
30,000.00 67,300.00 8,542.87 37,290.00 55,189.09 (25,179.09) 137 .00 $30,000.00 $77,700.00 $9,148.33 $37,290.00 $57,452.12 ($17,042.12) 122% $6,249.03 .00 2,000.00 150.00 .00 1,690.96 309.04 85 .00
.00 300.00 .00 .00 .00 300.00 0 .00
.00 7,500.00 (9.00) .00 10,098.58 (2,598.58) 135 747.00 $0.00 $9,800.00 $141.00 $0.00 $11,789.54 ($1,989.54) 120% $747.00 .00 150.00 .00 .00 .00 150.00 0 .00
$0.00 $150.00 $0.00 $0.00 $0.00 $150.00 0% $0.00
$30,000.00 $254,787.00 $18,021.94 $37,290.00 $190,153.86 $27,343.14 89% $167,383.60 .00 593,997.00 38,069.96 .00 376,784.86 217,212.14 63 385,684.08 .00 8,750.00 .00 .00 56,341.91 (47,591.91) 644 15,942.06 .00 40,800.00 .00 .00 140.00 40,660.00 0 .00
.00 .00 .00 .00 124.38 (124.38) +++ .00
$0.00 $643,547.00 $38,069.96 $0.00 $433,391.15 $210,155.85 67% $401,626.14 .00 140,834.00 9,014.93 .00 82,039.14 58,794.86 58 141,450.75 .00 1,530.00 .00 .00 32.55 1,497.45 2 .00
.00 1,000.00 .00 .00 1,000.00 .00 100 500.00
.00 4,856.00 .00 .00 .00 4,856.00 0 6,387.58
43200 Rents And Concessions 19,158.00
48820 Rentals .00
Use of Money and Property
43100 Interest Income 140,152.00
42250 Fines & Violation- Fireworks 500.00
Fines and Forfeitures Totals $903,229.00
42200 Other Court Fines 869,125.00
46310 Inoperative Vehicle Extension .00
47200 Miscellaneous Revenue 93,806.00
46000 Impound Service Charge 43,475.00
46300 Parking Permit 2,770.00
Use of Money and Property Totals $159,310.00
Other Revenues
42302 Foreclosure Prgm-Registration 29,559.00
47612 Cost Recovery- Road Impacts .00
47630 Cost Reimbursements- NonCIP 37,500.00
47500 State Mandated Costs Reimb SB90 .00
47610 Cost Reimbursements 55,571.00
47300 Damages to City Property .00
47310 Restitution .00
Department 00 - Non-Departmental $45,433,639.00
REVENUE TOTALS $45,433,639.00
EXPENSE
48970 CBC Rebate Program .00
Other Revenues Totals $1,885,040.00
47900 Transfer In 1,620,456.00
47920 Recycling Program Revenue 1,903.00
51300 Overtime 1,000.00
Salaries and Wages Totals $51,955.00
51120 Vacation/Sick Leave Accrual Pay-Out 1,625.00
51200 Hourly Salaries .00
Department 10 - City Council
Salaries and Wages
51100 Salaries 49,330.00
51800 Unemployment Insurance .00
51900 Group Health & Life Ins 40,280.00
51501 PT Retirement 3,591.00
51600 Workers Compensation 403.00
Benefits
51500 Public Employees Retirement (PERS) 12,548.00
Supplies, Services, and Equipment
52200 Departmental Supplies 3,000.00
51930 Medicare/Employer Porti 500.00
Benefits Totals $115,182.00
51904 Technology Stipend 4,800.00
51907 OPEB Cost Allocation 3,902.00
51901 Cash Back Incentive Pay 34,158.00
51903 Auto Allowance 15,000.00
Supplies, Services, and Equipment Totals $47,700.00
Training, Memberships, and Conferences
52600 Membership & Dues 2,000.00
54100 Special Departmental Expenses 6,500.00
56910 Legal Service 37,300.00
52205 Office Supplies 500.00
52300 Advertising & Publications 400.00
Other Maintenance and Operations Totals $150.00
Department 10 - City Council Totals $224,787.00
Department 11 - Administration
Training, Memberships, and Conferences
Totals
$9,800.00
Other Maintenance and Operations
53610 Cost Reimbursements 150.00
52700 Books & Periodicals 300.00
54800 Convention & Mtg Expenses 7,500.00
Benefits
51500 Public Employees Retirement (PERS) 140,834.00
51300 Overtime .00
Salaries and Wages Totals $643,547.00
51120 Vacation/Sick Leave Accrual Pay-Out 8,750.00
51200 Hourly Salaries 40,800.00
Salaries and Wages
51100 Salaries 593,997.00
51600 Workers Compensation 4,856.00
51501 PT Retirement 1,530.00
51504 Deferred Compensation 1,000.00
Run by Desiree Sotelo on 05/02/2022 08:27:29 AM Page 2 of 8 Budget Amended Current Month YTD FY 2021-22
YTD
Budget - YTD %
Used/
FY 2020-21
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget Performance Report
Fiscal Year to Date 03/31/22
Include Rollup Account and Rollup to Account
Adopted
Account Account Description Budget
.00 5,276.00 180.49 .00 3,403.76 1,872.24 65 3,309.59
.00 31,636.00 540.88 .00 10,332.01 21,303.99 33 7,801.97 .00 30,577.00 1,044.47 .00 19,362.91 11,214.09 63 20,935.44 .00 7,500.00 250.00 .00 4,812.50 2,687.50 64 5,575.00
.00 900.00 18.75 .00 487.50 412.50 54 667.50
.00 300.00 12.50 .00 212.50 87.50 71 225.00
.00 1,800.00 175.46 .00 1,625.10 174.90 90 1,370.77
.00 45,293.00 .00 .00 44,930.82 362.18 99 .00
.00 8,325.00 571.26 .00 6,932.78 1,392.22 83 6,422.86
$0.00 $279,827.00 $11,808.74 $0.00 $175,171.57 $104,655.43 63% $194,646.46 .00 3,000.00 .00 .00 .00 3,000.00 0 149.85
.00 500.00 .00 .00 286.46 213.54 57 945.12
.00 300.00 .00 .00 .00 300.00 0 .00
41,150.00 41,150.00 .00 38,000.00 3,150.00 .00 100 50,124.00 .00 1,800.00 26.00 .00 286.01 1,513.99 16 1,981.92
17,176.00 47,176.00 1,050.00 8,607.47 8,568.70 29,999.83 36 13,484.45 .00 80,000.00 .00 10,000.00 17,500.00 52,500.00 34 .00
.00 62,570.00 2,886.51 1,820.00 7,843.91 52,906.09 15 .00 $58,326.00 $236,496.00 $3,962.51 $58,427.47 $37,635.08 $140,433.45 41% $66,685.34 .00 2,000.00 116.88 .00 1,343.41 656.59 67 1,749.85
.00 8,000.00 1,675.55 .00 5,816.75 2,183.25 73 2,500.00 $0.00 $10,000.00 $1,792.43 $0.00 $7,160.16 $2,839.84 72% $4,249.85 $58,326.00 $1,169,870.00 $55,633.64 $58,427.47 $653,357.96 $458,084.57 61% $667,207.79 .00 252,784.00 19,898.16 .00 190,184.91 62,599.09 75 186,279.71 .00 3,562.00 .00 .00 5,091.61 (1,529.61) 143 3,378.62
.00 .00 436.68 .00 544.68 (544.68) +++ .00
$0.00 $256,346.00 $20,334.84 $0.00 $195,821.20 $60,524.80 76% $189,658.33 .00 65,157.00 5,067.94 .00 49,631.07 15,525.93 76 76,567.84 .00 500.00 100.00 .00 350.00 150.00 70 350.00
.00 2,067.00 .00 .00 .00 2,067.00 0 3,111.46
.00 2,415.00 104.12 .00 1,859.94 555.06 77 1,911.78
.00 57,076.00 2,468.89 .00 41,988.08 15,087.92 74 42,119.09 .00 4,320.00 180.00 .00 3,060.00 1,260.00 71 3,240.00
.00 1,620.00 67.50 .00 1,147.50 472.50 71 1,215.00
.00 300.00 12.50 .00 212.50 87.50 71 225.00
.00 1,157.00 89.00 .00 890.08 266.92 77 890.02
.00 19,995.00 .00 .00 19,835.11 159.89 99 .00
.00 3,710.00 298.63 .00 3,029.24 680.76 82 2,920.78
$0.00 $158,317.00 $8,388.58 $0.00 $122,003.52 $36,313.48 77% $132,550.97 1,500.00 3,000.00 92.13 .00 1,214.22 1,785.78 40 1,168.19 .00 .00 .00 .00 .00 .00 +++ 1,015.52
28,000.00 48,000.00 9,965.30 18,104.10 29,895.90 .00 100 16,242.81 .00 .00 .00 .00 .00 .00 +++ 5,389.26
7,137.00 7,137.00 7,137.00 .00 7,137.00 .00 100 8,137.00 .00 150.00 .00 .00 .00 150.00 0 .00
.00 11,000.00 .00 2,223.20 7,197.56 1,579.24 86 17,140.16 117,720.00 147,720.00 935.89 142,202.70 5,516.15 1.15 100 19,112.17 10,000.00 13,650.00 634.00 3,650.00 5,801.27 4,198.73 69 .00 $164,357.00 $230,657.00 $18,764.32 $166,180.00 $56,762.10 $7,714.90 97% $68,205.11 .00 250.00 .00 .00 97.07 152.93 39 .00
$0.00 $250.00 $0.00 $0.00 $97.07 $152.93 39% $0.00
305.00 1,045.00 .00 .00 600.00 445.00 57 310.00
.00 250.00 .00 .00 .00 250.00 0 .00
.00 1,000.00 .00 .00 .00 1,000.00 0 .00
$305.00 $2,295.00 $0.00 $0.00 $600.00 $1,695.00 26% $310.00 $164,662.00 $647,865.00 $47,487.74 $166,180.00 $375,283.89 $106,401.11 84% $390,724.41 (48,395.00) 71,805.00 2,670.00 76,836.67 11,637.50 (16,669.17) 123 88,889.50 .00 .00 .00 .00 .00 .00 +++ 105,115.93
($48,395.00) $71,805.00 $2,670.00 $76,836.67 $11,637.50 ($16,669.17) 123% $194,005.43 ($48,395.00) $71,805.00 $2,670.00 $76,836.67 $11,637.50 ($16,669.17) 123% $194,005.43 560,067.00 13,273,515.00 2,009,693.71 3,765,104.12 9,099,579.58 408,831.30 97 9,149,277.00 $560,067.00 $13,273,515.00 $2,009,693.71 $3,765,104.12 $9,099,579.58 $408,831.30 97% $9,149,277.00 $560,067.00 $13,273,515.00 $2,009,693.71 $3,765,104.12 $9,099,579.58 $408,831.30 97% $9,149,277.00 51900 Group Health & Life Ins 31,636.00
51901 Cash Back Incentive Pay 30,577.00
51700 Disability Insurance 5,276.00
51907 OPEB Cost Allocation 45,293.00
51930 Medicare/Employer Porti 8,325.00
51905 Bilingual Pay 300.00
51906 Post Employment Health Plan 1,800.00
51903 Auto Allowance 7,500.00
51904 Technology Stipend 900.00
52800 Software .00
54100 Special Departmental Expenses 1,800.00
52205 Office Supplies 500.00
52300 Advertising & Publications 300.00
Benefits Totals $279,827.00
Supplies, Services, and Equipment
52200 Departmental Supplies 3,000.00
54800 Convention & Mtg Expenses 8,000.00
Training, Memberships, and Conferences $10,000.00
Training, Memberships, and Conferences
52600 Membership & Dues 2,000.00
56910 Legal Service 62,570.00
Supplies, Services, and Equipment Totals $178,170.00
54400 Professional Services 30,000.00
54500 Contracted Services 80,000.00
51300 Overtime .00
Salaries and Wages Totals $256,346.00
51100 Salaries 252,784.00
51120 Vacation/Sick Leave Accrual Pay-Out 3,562.00
Department 11 - Administration Totals $1,111,544.00
Department 12 - City Clerk
Salaries and Wages
51700 Disability Insurance 2,415.00
51900 Group Health & Life Ins 57,076.00
51504 Deferred Compensation 500.00
51600 Workers Compensation 2,067.00
Benefits
51500 Public Employees Retirement (PERS) 65,157.00
51907 OPEB Cost Allocation 19,995.00
51930 Medicare/Employer Porti 3,710.00
51905 Bilingual Pay 300.00
51906 Post Employment Health Plan 1,157.00
51903 Auto Allowance 4,320.00
51904 Technology Stipend 1,620.00
52500 Election Expense .00
52800 Software .00
52205 Office Supplies .00
52300 Advertising & Publications 20,000.00
Benefits Totals $158,317.00
Supplies, Services, and Equipment
52200 Departmental Supplies 1,500.00
Supplies, Services, and Equipment Totals $66,300.00
Maintenance and Repairs
53300 Equipment Maintenance & Repairs 250.00
54500 Contracted Services 30,000.00
56910 Legal Service 3,650.00
53200 Mileage Reimbursement 150.00
54400 Professional Services 11,000.00
Training, Memberships, and Conferences $1,990.00
Department 12 - City Clerk Totals $483,203.00
Department 14 - City Attorney
52700 Books & Periodicals 250.00
54900 Professional Development 1,000.00
Maintenance and Repairs Totals $250.00
Training, Memberships, and Conferences
52600 Membership & Dues 740.00
54500 Contracted Services 12,713,448.00
Supplies, Services, and Equipment Totals $12,713,448.00 Department 14 - City Attorney Totals $120,200.00
Department 15 - Law Enforcement
Supplies, Services, and Equipment
56910 Legal Service .00
Supplies, Services, and Equipment Totals $120,200.00
Supplies, Services, and Equipment
54500 Contracted Services 120,200.00
Department 15 - Law Enforcement $12,713,448.00
Department 20 - Finance
Run by Desiree Sotelo on 05/02/2022 08:27:29 AM Page 3 of 8 Budget Amended Current Month YTD FY 2021-22
YTD
Budget - YTD %
Used/
FY 2020-21
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget Performance Report
Fiscal Year to Date 03/31/22
Include Rollup Account and Rollup to Account
Adopted
Account Account Description Budget
(88,000.00) 975,368.00 62,907.33 .00 569,916.81 405,451.19 58 614,744.33 .00 20,507.00 .00 .00 38,677.70 (18,170.70) 189 30,173.82 (21,840.00) 40,000.00 1,464.00 .00 38,335.93 1,664.07 96 .00 .00 2,000.00 .00 .00 3,387.24 (1,387.24) 169 .00
($109,840.00) $1,037,875.00 $64,371.33 $0.00 $650,317.68 $387,557.32 63% $644,918.15 .00 252,120.00 14,896.50 .00 142,304.00 109,816.00 56 252,033.51 .00 .00 54.90 .00 187.99 (187.99) +++ .00
.00 3,550.00 262.50 .00 3,975.00 (425.00) 112 2,855.00
.00 8,696.00 .00 .00 .00 8,696.00 0 10,931.18
.00 10,041.00 276.06 .00 4,591.66 5,449.34 46 5,655.64
.00 .00 450.00 .00 8,572.50 (8,572.50) +++ 11,700.00
.00 172,145.00 7,330.66 .00 105,093.23 67,051.77 61 101,776.19 .00 23,139.00 596.85 .00 13,268.29 9,870.71 57 17,308.42 .00 7,680.00 247.50 .00 4,570.00 3,110.00 60 5,430.00
.00 2,880.00 86.25 .00 1,635.00 1,245.00 57 2,036.25
.00 480.00 10.01 .00 266.31 213.69 55 337.50
.00 2,438.00 134.86 .00 1,491.04 946.96 61 1,678.05
.00 84,112.00 .00 .00 83,439.41 672.59 99 .00
.00 15,255.00 947.05 .00 10,068.83 5,186.17 66 10,047.35 $0.00 $582,536.00 $25,293.14 $0.00 $379,463.26 $203,072.74 65% $421,789.09 (203.00) 997.00 .00 .00 16.78 980.22 2 26.89
.00 4,000.00 41.90 .00 2,656.24 1,343.76 66 4,747.79
.00 2,500.00 391.67 .00 1,788.12 711.88 72 3,102.24
1,019.00 1,019.00 1,053.30 .00 1,053.30 (34.30) 103 2,000.00 41,500.00 51,500.00 2,355.95 .00 2,530.95 48,969.05 5 8,287.89 133,520.00 620,910.00 30,593.10 208,334.70 217,124.50 195,450.80 69 .00 .00 100.00 .00 .00 .00 100.00 0 21.34
.00 6,600.00 .00 .00 5,983.21 616.79 91 2,900.00
31,981.00 165,531.00 48,880.74 29,604.04 103,575.96 32,351.00 80 71,050.47 167,683.00 173,183.00 46,310.49 11,805.01 156,770.65 4,607.34 97 610.00 .00 .00 40.71 .00 695.59 (695.59) +++ 4,590.72
6,000.00 14,860.00 1,035.00 8,860.00 9,739.20 (3,739.20) 125 .00 $381,500.00 $1,041,200.00 $130,702.86 $258,603.75 $501,934.50 $280,661.75 73% $97,337.34 .00 1,700.00 .00 .00 1,225.00 475.00 72 950.00
.00 .00 .00 .00 .00 .00 +++ 159.00
.00 5,650.00 .00 .00 25.10 5,624.90 0 .00
.00 8,200.00 .00 .00 315.00 7,885.00 4 884.00
$0.00 $15,550.00 $0.00 $0.00 $1,565.10 $13,984.90 10% $1,993.00 326,483.00 326,483.00 804.04 4,681.67 10,506.06 311,295.27 5 1,036.26 $326,483.00 $326,483.00 $804.04 $4,681.67 $10,506.06 $311,295.27 5% $1,036.26 .00 .00 .00 .00 .00 .00 +++ 70,710.00
12,000.00 32,501.00 2,645.00 .00 24,733.00 7,768.00 76 1,250.00 $12,000.00 $32,501.00 $2,645.00 $0.00 $24,733.00 $7,768.00 76% $71,960.00 $610,143.00 $3,036,145.00 $223,816.37 $263,285.42 $1,568,519.60 $1,204,339.98 60% $1,239,033.84 (278,400.00) 2,046,982.00 142,789.62 .00 1,260,472.04 786,509.96 62 1,560,718.43 .00 55,173.00 .00 .00 106,974.07 (51,801.07) 194 142,287.70 .00 61,200.00 5,223.67 .00 40,187.97 21,012.03 66 46,479.76 .00 3,000.00 87.08 .00 1,465.08 1,534.92 49 69.60
.00 3,000.00 .00 .00 700.00 2,300.00 23 1,600.00
($278,400.00) $2,169,355.00 $148,100.37 $0.00 $1,409,799.16 $759,555.84 65% $1,751,155.49 .00 556,996.00 33,864.20 .00 283,051.77 273,944.23 51 618,763.33 .00 2,310.00 195.89 .00 1,297.83 1,012.17 56 1,748.86
.00 8,250.00 305.00 .00 5,783.39 2,466.61 70 7,277.77
.00 18,746.00 .00 .00 .00 18,746.00 0 26,949.62
.00 22,529.00 615.29 .00 11,233.89 11,295.11 50 14,183.79 .00 .00 .00 .00 12,150.00 (12,150.00) +++ 307.00
.00 352,292.00 10,957.95 .00 158,929.60 193,362.40 45 197,818.77 .00 105,778.00 2,984.20 .00 58,444.44 47,333.56 55 76,946.56 .00 9,600.00 400.00 .00 6,800.00 2,800.00 71 7,200.00
.00 3,600.00 150.00 .00 2,550.00 1,050.00 71 2,700.00
.00 5,700.00 250.00 .00 3,825.00 1,875.00 67 4,050.00
.00 3,206.00 246.64 .00 2,466.40 739.60 77 2,466.40
.00 183,937.00 .00 .00 182,466.19 1,470.81 99 .00
.00 33,550.00 2,134.96 .00 21,556.88 11,993.12 64 25,534.38 $0.00 $1,306,494.00 $52,104.13 $0.00 $750,555.39 $555,938.61 57% $985,946.48 .00 200.00 26.95 .00 47.26 152.74 24 .00
.00 4,500.00 1,002.80 .00 2,850.45 1,649.55 63 2,870.53 .00 4,600.00 .00 .00 .00 4,600.00 0 815.79
51200 Hourly Salaries 61,840.00
51300 Overtime 2,000.00
51100 Salaries 1,063,368.00
51120 Vacation/Sick Leave Accrual Pay-Out 20,507.00
Salaries and Wages
51600 Workers Compensation 8,696.00
51700 Disability Insurance 10,041.00
51501 PT Retirement .00
51504 Deferred Compensation 3,550.00
Salaries and Wages Totals $1,147,715.00
Benefits
51500 Public Employees Retirement (PERS) 252,120.00
51904 Technology Stipend 2,880.00
51905 Bilingual Pay 480.00
51901 Cash Back Incentive Pay 23,139.00
51903 Auto Allowance 7,680.00
51800 Unemployment Insurance .00
51900 Group Health & Life Ins 172,145.00
52200 Departmental Supplies 4,000.00
52205 Office Supplies 2,500.00
Supplies, Services, and Equipment
52100 Postage 1,200.00
51930 Medicare/Employer Porti 15,255.00
Benefits Totals $582,536.00
51906 Post Employment Health Plan 2,438.00
51907 OPEB Cost Allocation 84,112.00
54100 Special Departmental Expenses 6,600.00
54400 Professional Services 133,550.00
52805 Software Licensing 487,390.00
53200 Mileage Reimbursement 100.00
52400 Print Duplicate & Photocopying .00
52800 Software 10,000.00
52700 Books & Periodicals .00
54800 Convention & Mtg Expenses 5,650.00
Training, Memberships, and Conferences
52600 Membership & Dues 1,700.00
56910 Legal Service 8,860.00
Supplies, Services, and Equipment Totals $659,700.00
54500 Contracted Services 5,500.00
54530 Credit Card Service Charges .00
Capital Totals $0.00
Other Maintenance and Operations
56105 Liability Claim Payments .00
Capital
57300 Furniture & Equipment .00
54900 Professional Development 8,200.00
Training, Memberships, and Conferences $15,550.00
51100 Salaries 2,325,382.00
51120 Vacation/Sick Leave Accrual Pay-Out 55,173.00
Department 20 - Finance Totals $2,426,002.00
Department 30 - Community &
Salaries and Wages
56992 Bank Service Charges 20,501.00
Other Maintenance and Operations Totals $20,501.00
51501 PT Retirement 2,310.00
51504 Deferred Compensation 8,250.00
Benefits
51500 Public Employees Retirement (PERS) 556,996.00
52900 Commission Stipends 3,000.00
Salaries and Wages Totals $2,447,755.00
51200 Hourly Salaries 61,200.00
51300 Overtime 3,000.00
51901 Cash Back Incentive Pay 105,778.00
51903 Auto Allowance 9,600.00
51800 Unemployment Insurance .00
51900 Group Health & Life Ins 352,292.00
51600 Workers Compensation 18,746.00
51700 Disability Insurance 22,529.00
51930 Medicare/Employer Porti 33,550.00
Benefits Totals $1,306,494.00
51906 Post Employment Health Plan 3,206.00
51907 OPEB Cost Allocation 183,937.00
51904 Technology Stipend 3,600.00
51905 Bilingual Pay 5,700.00
52200 Departmental Supplies 4,500.00
52205 Office Supplies 4,600.00
Supplies, Services, and Equipment
52100 Postage 200.00
Run by Desiree Sotelo on 05/02/2022 08:27:29 AM Page 4 of 8 Budget Amended Current Month YTD FY 2021-22
YTD
Budget - YTD %
Used/
FY 2020-21
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget Performance Report
Fiscal Year to Date 03/31/22
Include Rollup Account and Rollup to Account
Adopted
Account Account Description Budget
1,500.00 2,500.00 130.80 .00 1,595.61 904.39 64 1,121.10 2,205.00 13,205.00 630.64 2,006.72 3,979.31 7,218.97 45 1,500.85 .00 6,500.00 549.05 .00 4,136.97 2,363.03 64 3,957.96
20,615.00 20,615.00 .00 20,615.41 20,615.41 (20,615.82) 200 .00 .00 2,000.00 .00 .00 .00 2,000.00 0 188.50
.00 500.00 .00 .00 105.00 395.00 21 .00
.00 3,000.00 .00 .00 214.80 2,785.20 7 .00
(1,500.00) 57,500.00 11,965.66 10,000.00 34,634.39 12,865.61 78 32,059.28 90,454.00 1,328,451.00 46,171.18 267,102.96 165,334.93 896,013.11 33 20,785.78 293,159.00 575,159.00 201,108.35 60,824.35 400,865.96 113,468.69 80 142,312.72 .00 160,000.00 22,123.25 .00 166,918.65 (6,918.65) 104 134,858.30 (78,565.00) 19,435.00 .00 .00 975.27 18,459.73 5 .00
206,846.00 282,856.00 18,898.06 76,000.00 88,395.16 118,460.84 58 .00 .00 .00 .00 .00 (641.79) 641.79 +++ .00
$534,714.00 $2,481,021.00 $302,606.74 $436,549.44 $890,027.38 $1,154,444.18 53% $340,470.81 .00 15,630.00 3,245.14 .00 11,466.92 4,163.08 73 7,589.80 .00 6,000.00 .00 .00 1,035.93 4,964.07 17 .00
.00 8,500.00 2,292.00 .00 3,170.87 5,329.13 37 1,835.00 $0.00 $30,130.00 $5,537.14 $0.00 $15,673.72 $14,456.28 52% $9,424.80 46,851.00 49,851.00 460.89 .00 7,321.50 42,529.50 15 .00 $46,851.00 $49,851.00 $460.89 $0.00 $7,321.50 $42,529.50 15% $0.00 .00 4,000.00 1,765.68 .00 5,650.75 (1,650.75) 141 4,702.11 $0.00 $4,000.00 $1,765.68 $0.00 $5,650.75 ($1,650.75) 141% $4,702.11 $303,165.00 $6,040,851.00 $510,574.95 $436,549.44 $3,079,027.90 $2,525,273.66 58% $3,091,699.69 (170,571.00) 2,367,100.00 172,069.93 .00 1,716,316.63 650,783.37 73 2,135,541.90 .00 103,178.00 .00 .00 132,470.39 (29,292.39) 128 144,309.87 (40,800.00) 298,100.00 6,567.51 .00 81,944.96 216,155.04 27 66,988.56 12,000.00 53,000.00 10,609.60 .00 53,571.75 (571.75) 101 22,918.22 ($199,371.00) $2,821,378.00 $189,247.04 $0.00 $1,984,303.73 $837,074.27 70% $2,369,758.55 (16,000.00) 584,905.00 40,530.41 .00 389,457.28 195,447.72 67 875,471.67 .00 12,720.00 239.60 .00 2,832.80 9,887.20 22 2,469.07
.00 14,400.00 1,184.41 .00 12,940.69 1,459.31 90 14,785.72 .00 20,747.00 .00 .00 .00 20,747.00 0 38,790.28
.00 24,093.00 922.48 .00 16,600.06 7,492.94 69 20,166.21 .00 .00 30.60 .00 30.60 (30.60) +++ 340.00
.00 515,142.00 18,241.43 .00 377,596.52 137,545.48 73 463,584.49 .00 70,906.00 2,954.36 .00 50,224.18 20,681.82 71 52,581.52 .00 2,880.00 .00 .00 360.00 2,520.00 12 2,140.00
.00 1,080.00 .00 .00 135.00 945.00 12 802.50
.00 4,260.00 177.50 .00 2,797.50 1,462.50 66 3,567.51
.00 940.00 .00 .00 141.84 798.16 15 567.68
.00 200,730.00 .00 .00 199,124.92 1,605.08 99 .00
.00 37,015.00 2,789.51 .00 30,736.54 6,278.46 83 36,452.37 ($16,000.00) $1,489,818.00 $67,070.30 $0.00 $1,082,977.93 $406,840.07 73% $1,511,719.02 .00 1,100.00 20.66 .00 40.97 1,059.03 4 63.78
.00 23,500.00 3,536.99 4,582.85 17,580.27 1,336.88 94 3,269.98 .00 2,800.00 308.50 .00 1,211.54 1,588.46 43 3,238.20
.00 .00 .00 .00 .00 .00 +++ (70.40)
3,913.00 30,413.00 2,273.45 10,394.98 18,281.37 1,736.65 94 18,458.75 .00 1,500.00 .00 .00 234.58 1,265.42 16 99.23
.00 .00 .00 .00 .00 .00 +++ 1,251.00
.00 .00 .00 .00 .00 .00 +++ 600.00
13,000.00 38,000.00 358.11 5,170.42 21,780.52 11,049.06 71 23,858.58 .00 123,600.00 18,089.19 .00 95,524.26 28,075.74 77 77,386.89 .00 800.00 .00 .00 46.76 753.24 6 .00
.00 5,000.00 2,038.97 119.89 3,911.73 968.38 81 1,648.94 .00 30,000.00 10,987.22 528.31 17,577.52 11,894.17 60 12,848.00 (3,300.00) 49,700.00 12,603.21 9,887.23 26,146.13 13,666.64 73 12,216.15 600.00 2,100.00 366.12 600.00 1,313.81 186.19 91 68,263.01 .00 922,000.00 126,119.93 .00 611,855.84 310,144.16 66 629,945.49 204,051.00 282,251.00 3,277.71 69,100.66 18,769.91 194,380.43 31 22,485.42 344,488.00 2,347,668.00 359,427.57 694,446.34 1,484,917.18 168,304.48 93 1,288,119.49 .00 26,700.00 4,841.24 7,304.37 14,099.16 5,296.47 80 9,801.20 .00 74,050.00 .00 .00 48,162.36 25,887.64 65 28,058.28
.00 106,960.00 9,386.10 55,064.73 39,688.81 12,206.46 89 .00 $562,752.00 $4,068,142.00 $553,634.97 $857,199.78 $2,421,142.72 $789,799.50 81% $2,201,541.99 18,300.00 37,800.00 4,498.90 3,512.26 28,099.34 6,188.40 84 6,307.31 .00 175,250.00 27,065.64 51,751.60 93,559.43 29,938.97 83 57,246.31 .00 31,500.00 631.67 (1,794.32) 20,552.07 12,742.25 60 9,470.28 52230 SB1186 ADA - Expense 1,000.00
52250 Uniforms 11,000.00
53500 Small Tools & Equipment 3,000.00
54100 Special Departmental Expenses 59,000.00
52805 Software Licensing 2,000.00
53200 Mileage Reimbursement 500.00
52400 Print Duplicate & Photocopying 6,500.00
52800 Software .00
56910 Legal Service 76,010.00
57850 Contra Deposit Accounts .00
54540 Court Charges 160,000.00
54940 Organizational Learning 98,000.00
54400 Professional Services 1,237,997.00
54500 Contracted Services 282,000.00
Training, Memberships, and Conferences $30,130.00
Capital
57300 Furniture & Equipment 3,000.00
54800 Convention & Mtg Expenses 6,000.00
54900 Professional Development 8,500.00
Supplies, Services, and Equipment Totals $1,946,307.00
Training, Memberships, and Conferences
52600 Membership & Dues 15,630.00
Salaries and Wages
51100 Salaries 2,537,671.00
Other Maintenance and Operations Totals $4,000.00
Department 30 - Community & $5,737,686.00
Department 40 - Public Works
Capital Totals $3,000.00
Other Maintenance and Operations
56992 Bank Service Charges 4,000.00
51501 PT Retirement 12,720.00
51504 Deferred Compensation 14,400.00
Benefits
51500 Public Employees Retirement (PERS) 600,905.00
51300 Overtime 41,000.00
Salaries and Wages Totals $3,020,749.00
51120 Vacation/Sick Leave Accrual Pay-Out 103,178.00
51200 Hourly Salaries 338,900.00
51901 Cash Back Incentive Pay 70,906.00
51903 Auto Allowance 2,880.00
51800 Unemployment Insurance .00
51900 Group Health & Life Ins 515,142.00
51600 Workers Compensation 20,747.00
51700 Disability Insurance 24,093.00
51930 Medicare/Employer Porti 37,015.00
Benefits Totals $1,505,818.00
51906 Post Employment Health Plan 940.00
51907 OPEB Cost Allocation 200,730.00
51904 Technology Stipend 1,080.00
51905 Bilingual Pay 4,260.00
52230 SB1186 ADA - Expense .00
52250 Uniforms 26,500.00
52200 Departmental Supplies 23,500.00
52205 Office Supplies 2,800.00
Supplies, Services, and Equipment
52100 Postage 1,100.00
53150 Fuel 123,600.00
53200 Mileage Reimbursement 800.00
52805 Software Licensing .00
53100 Automobile Supplies 25,000.00
52400 Print Duplicate & Photocopying 1,500.00
52800 Software .00
54200 Utilities 922,000.00
54400 Professional Services 78,200.00
53500 Small Tools & Equipment 53,000.00
54100 Special Departmental Expenses 1,500.00
53430 Paint Supplies 5,000.00
53440 Plumbing Supplies 30,000.00
Supplies, Services, and Equipment Totals $3,505,390.00
Maintenance and Repairs
53300 Equipment Maintenance & Repairs 19,500.00
56205 Permits - Fees - Licenses 74,050.00
56910 Legal Service 106,960.00
54500 Contracted Services 2,003,180.00
54930 Safety Programs & Materials 26,700.00
53400 Building & Grounds Maintenance 175,250.00
53410 Electrical Maintenance 31,500.00
Run by Desiree Sotelo on 05/02/2022 08:27:29 AM Page 5 of 8 Budget Amended Current Month YTD FY 2021-22
YTD
Budget - YTD %
Used/
FY 2020-21
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget Performance Report
Fiscal Year to Date 03/31/22
Include Rollup Account and Rollup to Account
Adopted
Account Account Description Budget
.00 1,000.00 .00 .00 .00 1,000.00 0 .00
8,000.00 34,000.00 2,797.49 11,087.41 12,625.41 10,287.18 70 19,056.75 .00 5,250.00 1,275.96 2,845.65 3,395.17 (990.82) 119 1,373.38 17,777.00 194,577.00 48,468.43 84,514.53 108,766.11 1,296.36 99 89,166.32 .00 5,750.00 2,279.74 2,176.46 2,865.07 708.47 88 1,830.80 .00 15,000.00 916.64 1,739.35 11,052.58 2,208.07 85 2,330.10 10,867.00 110,867.00 6,119.90 90,891.66 18,638.77 1,336.57 99 4,928.30 .00 15,000.00 1,725.57 5,360.52 5,221.45 4,418.03 71 5,476.72 .00 5,000.00 1,372.09 1,975.74 2,081.77 942.49 81 2,562.15 .00 15,000.00 2,546.78 .00 6,639.91 8,360.09 44 2,375.89 $54,944.00 $645,994.00 $99,698.81 $254,060.86 $313,497.08 $78,436.06 88% $202,124.31 .00 4,450.00 2,312.50 .00 2,542.50 1,907.50 57 9,800.00 .00 1,000.00 .00 .00 .00 1,000.00 0 780.59
.00 2,500.00 .00 .00 .00 2,500.00 0 .00
.00 1,000.00 .00 .00 200.00 800.00 20 85.00
$0.00 $8,950.00 $2,312.50 $0.00 $2,742.50 $6,207.50 31% $10,665.59 3,081.00 3,081.00 .00 12.75 3,068.63 (.38) 100 .00
$3,081.00 $3,081.00 $0.00 $12.75 $3,068.63 ($0.38) 100% $0.00 .00 7,500.00 1,192.54 .00 5,243.27 2,256.73 70 .00
$0.00 $7,500.00 $1,192.54 $0.00 $5,243.27 $2,256.73 70% $0.00 $405,406.00 $9,044,863.00 $913,156.16 $1,111,273.39 $5,812,975.86 $2,120,613.75 77% $6,295,809.46 .00 415,178.00 31,539.04 .00 302,615.41 112,562.59 73 367,744.21 .00 6,000.00 .00 .00 8,502.63 (2,502.63) 142 7,724.35
.00 21,840.00 1,632.00 .00 14,381.50 7,458.50 66 36,481.00 .00 .00 .00 .00 1,097.21 (1,097.21) +++ 2,062.63
$0.00 $443,018.00 $33,171.04 $0.00 $326,596.75 $116,421.25 74% $414,012.19 .00 98,437.00 7,468.44 .00 72,085.19 26,351.81 73 138,466.59 .00 819.00 61.20 .00 572.41 246.59 70 1,458.84
.00 1,500.00 .00 .00 1,500.00 .00 100 2,000.00
.00 3,394.00 .00 .00 .00 3,394.00 0 5,857.72
.00 3,847.00 165.07 .00 2,942.10 904.90 76 3,425.13
.00 .00 .00 .00 297.00 (297.00) +++ 267.00
.00 58,980.00 1,672.32 .00 28,435.04 30,544.96 48 57,056.20 .00 .00 596.84 .00 10,146.28 (10,146.28) +++ 1,790.52
.00 .00 200.00 .00 3,400.00 (3,400.00) +++ 3,600.00
.00 .00 75.00 .00 1,275.00 (1,275.00) +++ 1,350.00
.00 600.00 25.00 .00 425.00 175.00 71 450.00
.00 32,841.00 .00 .00 32,578.39 262.61 99 .00
.00 6,000.00 494.00 .00 5,188.44 811.56 86 6,337.21
$0.00 $206,418.00 $10,757.87 $0.00 $158,844.85 $47,573.15 77% $222,059.21 .00 300.00 31.70 .00 104.00 196.00 35 8.05
1,000.00 3,500.00 382.29 .00 2,461.32 1,038.68 70 2,163.80 .00 600.00 102.57 .00 276.22 323.78 46 206.43
.00 .00 .00 .00 .00 .00 +++ 1,000.00
.00 .00 .00 .00 .00 .00 +++ 29,005.73
.00 .00 .00 .00 .00 .00 +++ 37,175.42
.00 200.00 .00 .00 2.51 197.49 1 .00
.00 .00 .00 .00 .00 .00 +++ 2,149.26
.00 .00 .00 .00 .00 .00 +++ 110.88
23,400.00 66,700.00 8,610.40 8,437.00 39,240.93 19,022.07 71 14,742.72 .00 232,500.00 32,135.32 47,879.00 171,282.97 13,338.03 94 169,850.62 .00 6,000.00 .00 901.28 1,598.72 3,500.00 42 368.08
.00 1,150.00 .00 .00 .00 1,150.00 0 7,370.00
.00 112,000.00 5,316.74 13,408.47 70,438.83 28,152.70 75 4,158.54 $24,400.00 $422,950.00 $46,579.02 $70,625.75 $285,405.50 $66,918.75 84% $268,309.53 .00 6,000.00 .00 .00 250.00 5,750.00 4 4,619.98
.00 2,100.00 .00 .00 405.19 1,694.81 19 368.17
(4,000.00) 6,000.00 .00 .00 .00 6,000.00 0 .00
.00 15,500.00 .00 .00 1,726.30 13,773.70 11 .00
.00 4,500.00 398.88 .00 692.88 3,807.12 15 647.00
.00 .00 .00 .00 4,152.37 (4,152.37) +++ 1,662.36
.00 .00 2,413.26 .00 4,597.13 (4,597.13) +++ 14,558.87
($4,000.00) $34,100.00 $2,812.14 $0.00 $11,823.87 $22,276.13 35% $21,856.38 .00 .00 .00 .00 .00 .00 +++ 74.24
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $74.24
$20,400.00 $1,106,486.00 $93,320.07 $70,625.75 $782,670.97 $253,189.28 77% $926,311.55 54635 General Construction 5,250.00
54640 Graffiti Abatement 176,800.00
53450 Swimming Pool Maintenance 1,000.00
54605 Asphalt Maintenance 26,000.00
54670 Tree Care 5,000.00
54675 Weed Abatement 15,000.00
54655 Street Lights/Signals 100,000.00
54660 Street Paintings/Markings 15,000.00
54645 Median Island Maintenance 5,750.00
54650 Signage 15,000.00
54900 Professional Development 1,000.00
Training, Memberships, and Conferences $8,950.00
52700 Books & Periodicals 1,000.00
54800 Convention & Mtg Expenses 2,500.00
Maintenance and Repairs Totals $591,050.00
Training, Memberships, and Conferences
52600 Membership & Dues 4,450.00
Other Maintenance and Operations Totals $7,500.00
Department 40 - Public Works Totals $8,639,457.00
Department 60 - Human Resources
Capital Totals $0.00
Other Maintenance and Operations
53301 Equipment Rental 7,500.00
Capital
57300 Furniture & Equipment .00
Benefits
51500 Public Employees Retirement (PERS) 98,437.00
51300 Overtime .00
Salaries and Wages Totals $443,018.00
51120 Vacation/Sick Leave Accrual Pay-Out 6,000.00
51200 Hourly Salaries 21,840.00
Salaries and Wages
51100 Salaries 415,178.00
51800 Unemployment Insurance .00
51900 Group Health & Life Ins 58,980.00
51600 Workers Compensation 3,394.00
51700 Disability Insurance 3,847.00
51501 PT Retirement 819.00
51504 Deferred Compensation 1,500.00
51907 OPEB Cost Allocation 32,841.00
51930 Medicare/Employer Porti 6,000.00
51904 Technology Stipend .00
51905 Bilingual Pay 600.00
51901 Cash Back Incentive Pay .00
51903 Auto Allowance .00
52300 Advertising & Publications .00
52800 Software .00
52200 Departmental Supplies 2,500.00
52205 Office Supplies 600.00
Benefits Totals $206,418.00
Supplies, Services, and Equipment
52100 Postage 300.00
54400 Professional Services 43,300.00
54500 Contracted Services 232,500.00
53500 Small Tools & Equipment .00
54300 Telephone .00
52805 Software Licensing .00
53200 Mileage Reimbursement 200.00
52700 Books & Periodicals 2,100.00
54800 Convention & Mtg Expenses 10,000.00
Training, Memberships, and Conferences
52600 Membership & Dues 6,000.00
56910 Legal Service 112,000.00
Supplies, Services, and Equipment Totals $398,550.00
54935 First Aid Treatment 6,000.00
54940 Organizational Learning 1,150.00
Training, Memberships, and Conferences $38,100.00
Capital
57300 Furniture & Equipment .00
54910 Tuition Reimbursement .00
54911 Tuition Advancement .00
54810 Employee Appreciation 15,500.00
54900 Professional Development 4,500.00
Salaries and Wages
Capital Totals $0.00
Department 60 - Human Resources $1,086,086.00
Department 80 - Parks And Recreation
Run by Desiree Sotelo on 05/02/2022 08:27:29 AM Page 6 of 8 Budget Amended Current Month YTD FY 2021-22
YTD
Budget - YTD %
Used/
FY 2020-21
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget Performance Report
Fiscal Year to Date 03/31/22
Include Rollup Account and Rollup to Account
Adopted
Account Account Description Budget
.00 1,976,174.00 138,358.93 .00 1,363,174.29 612,999.71 69 1,355,377.05 .00 51,204.00 .00 .00 84,257.61 (33,053.61) 165 116,741.23 (70,000.00) 1,377,668.00 73,298.84 .00 720,368.28 657,299.72 52 316,649.52 .00 18,000.00 1,610.65 .00 14,439.42 3,560.58 80 10,321.99 (2,100.00) 2,400.00 .00 .00 1,125.00 1,275.00 47 1,500.00 ($72,100.00) $3,425,446.00 $213,268.42 $0.00 $2,183,364.60 $1,242,081.40 64% $1,800,589.79 .00 469,113.00 33,738.29 .00 329,516.69 139,596.31 70 580,780.04 .00 54,356.00 2,448.25 .00 26,486.23 27,869.77 49 11,027.59 .00 7,300.00 219.00 .00 6,338.39 961.61 87 6,117.01
.00 15,301.00 .00 .00 .00 15,301.00 0 25,328.54
.00 18,866.00 719.10 .00 12,635.88 6,230.12 67 13,535.83 .00 .00 2,127.43 .00 13,133.94 (13,133.94) +++ 174,101.55 .00 326,702.00 11,985.36 .00 209,438.71 117,263.29 64 224,342.03 .00 14,323.00 1,193.68 .00 17,308.36 (2,985.36) 121 11,936.80 .00 4,800.00 200.00 .00 3,400.00 1,400.00 71 1,600.00
.00 1,800.00 75.00 .00 1,275.00 525.00 71 .00
.00 2,055.00 93.13 .00 1,583.21 471.79 77 1,800.00
.00 .00 126.66 .00 795.29 (795.29) +++ .00
.00 156,314.00 .00 .00 155,064.04 1,249.96 99 .00
.00 28,990.00 3,072.14 .00 33,137.70 (4,147.70) 114 26,773.63 $0.00 $1,099,920.00 $55,998.04 $0.00 $810,113.44 $289,806.56 74% $1,077,343.02 14,200.00 32,500.00 3,465.00 .00 22,670.80 9,829.20 70 25,845.00 3,800.00 150,414.00 22,841.51 4,115.08 77,872.35 68,426.57 55 72,666.77 .00 17,401.00 1,939.43 .00 5,748.71 11,652.29 33 8,017.47 .00 13,448.00 1,263.94 1,860.29 2,299.19 9,288.52 31 2,983.47 .00 10,900.00 6,150.71 .00 10,066.43 833.57 92 242.64
(6,000.00) 15,375.00 .00 .00 218.80 15,156.20 1 .00
.00 19,350.00 5,797.38 .00 7,794.74 11,555.26 40 1,433.54 (6,200.00) 127,036.00 16,721.50 64,650.22 44,361.80 18,023.98 86 22,045.83 .00 2,680.00 2,530.00 .00 13,088.68 (10,408.68) 488 1,261.58 .00 500.00 .00 .00 .00 500.00 0 .00
62,800.00 116,062.00 10,451.95 73,603.92 31,267.30 11,190.78 90 9,886.44 372,000.00 588,722.00 33,061.69 194,293.23 337,768.53 56,660.24 90 211,457.22 (13,000.00) 88,698.00 725.10 9,342.50 5,911.90 73,443.60 17 1,882.00 .00 1,200.00 .00 .00 .00 1,200.00 0 817.15
.00 1,400.00 .00 .00 559.00 841.00 40 .00
15,000.00 31,100.00 552.00 16,100.00 15,998.60 (998.60) 103 .00 $442,600.00 $1,216,786.00 $105,500.21 $363,965.24 $575,626.83 $277,193.93 77% $358,539.11 (6,000.00) 8,170.00 936.00 .00 1,502.72 6,667.28 18 2,110.29 .00 1,600.00 .00 .00 .00 1,600.00 0 .00
($6,000.00) $9,770.00 $936.00 $0.00 $1,502.72 $8,267.28 15% $2,110.29 .00 10,665.00 1,884.04 .00 4,554.39 6,110.61 43 5,484.00 .00 12,795.00 3,367.61 .00 5,300.81 7,494.19 41 126.48
(3,500.00) 3,750.00 209.00 .00 3,538.03 211.97 94 1,894.83 ($3,500.00) $27,210.00 $5,460.65 $0.00 $13,393.23 $13,816.77 49% $7,505.31 12,000.00 12,000.00 .00 .00 .00 12,000.00 0 9,639.01
$12,000.00 $12,000.00 $0.00 $0.00 $0.00 $12,000.00 0% $9,639.01 (15,000.00) 78,100.00 4,562.49 28,218.52 46,436.23 3,445.25 96 5,000.56 .00 4,738.00 .00 .00 241.90 4,496.10 5 .00
1,789.00 56,806.00 3,759.69 4,557.35 30,777.41 21,471.24 62 8,963.76 .00 3,577.00 .00 .00 .00 3,577.00 0 .00
($13,211.00) $143,221.00 $8,322.18 $32,775.87 $77,455.54 $32,989.59 77% $13,964.32 .00 18,920.00 .00 .00 72.40 18,847.60 0 1,610.00
$0.00 $18,920.00 $0.00 $0.00 $72.40 $18,847.60 0% $1,610.00 $359,789.00 $5,953,273.00 $389,485.50 $396,741.11 $3,661,528.76 $1,895,003.13 68% $3,271,300.85 .00 (279,000.00) .00 .00 .00 (279,000.00) 0 .00
$0.00 ($279,000.00) $0.00 $0.00 $0.00 ($279,000.00) 0% $0.00 .00 971,868.00 .00 .00 980,604.37 (8,736.37) 101 8,491.20 .00 .00 (.16) .00 .29 (.29) +++ (3.09)
.00 .00 .00 .00 (141.00) 141.00 +++ .00
.00 1,344,000.00 94,776.40 2,316.00 812,402.38 529,281.62 61 772,603.13 $0.00 $2,315,868.00 $94,776.24 $2,316.00 $1,792,866.04 $520,685.96 78% $781,091.24 .00 33,000.00 575.53 .00 32,508.41 491.59 99 2,540.66
.00 80,500.00 6,148.25 15,005.04 48,994.96 16,500.00 80 19,654.51 .00 424,813.00 .00 .00 376,248.96 48,564.04 89 278,483.00 .00 .00 .00 .00 .00 .00 +++ 48,000.00
.00 190,000.00 22,167.31 16,517.17 157,156.80 16,326.03 91 132,748.72 51120 Vacation/Sick Leave Accrual Pay-Out 51,204.00
51200 Hourly Salaries 1,447,668.00
51100 Salaries 1,976,174.00
51501 PT Retirement 54,356.00
51504 Deferred Compensation 7,300.00
Salaries and Wages Totals $3,497,546.00
Benefits
51500 Public Employees Retirement (PERS) 469,113.00
51300 Overtime 18,000.00
52900 Commission Stipends 4,500.00
51901 Cash Back Incentive Pay 14,323.00
51903 Auto Allowance 4,800.00
51800 Unemployment Insurance .00
51900 Group Health & Life Ins 326,702.00
51600 Workers Compensation 15,301.00
51700 Disability Insurance 18,866.00
51930 Medicare/Employer Porti 28,990.00
Benefits Totals $1,099,920.00
51906 Post Employment Health Plan .00
51907 OPEB Cost Allocation 156,314.00
51904 Technology Stipend 1,800.00
51905 Bilingual Pay 2,055.00
52210 Supplies/Chemicals 13,448.00
52250 Uniforms 10,900.00
52200 Departmental Supplies 146,614.00
52205 Office Supplies 17,401.00
Supplies, Services, and Equipment
52100 Postage 18,300.00
53200 Mileage Reimbursement 500.00
53500 Small Tools & Equipment 53,262.00
52400 Print Duplicate & Photocopying 133,236.00
52800 Software 2,680.00
52255 Participant Uniforms 21,375.00
52300 Advertising & Publications 19,350.00
56910 Legal Service 16,100.00
Supplies, Services, and Equipment Totals $774,186.00
54530 Credit Card Service Charges 1,200.00
56205 Permits - Fees - Licenses 1,400.00
54500 Contracted Services 216,722.00
54510 Contract Instructors 101,698.00
54800 Convention & Mtg Expenses 12,795.00
54900 Professional Development 7,250.00
Training, Memberships, and Conferences
52600 Membership & Dues 10,665.00
53450 Swimming Pool Maintenance 1,600.00
Maintenance and Repairs Totals $15,770.00
Maintenance and Repairs
53300 Equipment Maintenance & Repairs 14,170.00
54700 Insurance & Surety Bond 4,738.00
55280 Senior Citizen Committee 55,017.00
Capital Totals $0.00
Other Maintenance and Operations
53301 Equipment Rental 93,100.00
Training, Memberships, and Conferences $30,710.00
Capital
57300 Furniture & Equipment .00
Salaries and Wages
51960 Vacancy Savings (279,000.00)
Non-Operating Expenses - Transfers Out $18,920.00
Department 80 - Parks And Recreation $5,593,484.00
Department 90 - Non-Departmental
Non-Operating Expenses - Transfers Out
55285 Event Tickets 18,920.00
58500 Bad Debt 3,577.00
Other Maintenance and Operations Totals $156,432.00
51900 Group Health & Life Ins 1,344,000.00
Benefits Totals $2,315,868.00
51700 Disability Insurance .00
51800 Unemployment Insurance .00
Salaries and Wages Totals ($279,000.00)
Benefits
51500 Public Employees Retirement (PERS) 971,868.00
54115 COVID-19 .00
54300 Telephone 190,000.00
52400 Print Duplicate & Photocopying 80,500.00
54100 Special Departmental Expenses 424,813.00
Supplies, Services, and Equipment
52100 Postage 33,000.00
Run by Desiree Sotelo on 05/02/2022 08:27:29 AM Page 7 of 8 Budget Amended Current Month YTD FY 2021-22
YTD
Budget - YTD %
Used/
FY 2020-21
Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Budget Performance Report
Fiscal Year to Date 03/31/22
Include Rollup Account and Rollup to Account
Adopted
Account Account Description Budget
4,500.00 11,100.00 8,400.00 1,200.00 9,900.00 .00 100 8,100.00 91,720.00 461,720.00 40,928.00 50,792.00 400,471.19 10,456.81 98 335,195.82 $96,220.00 $1,201,133.00 $78,219.09 $83,514.21 $1,025,280.32 $92,338.47 92% $824,722.71 .00 55,193.00 .00 .00 53,224.02 1,968.98 96 28,317.73
.00 25,000.00 .00 .00 .00 25,000.00 0 .00
.00 20,000.00 .00 .00 .00 20,000.00 0 .00
$0.00 $100,193.00 $0.00 $0.00 $53,224.02 $46,968.98 53% $28,317.73 .00 .00 .00 .00 .00 .00 +++ 38,370.78
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $38,370.78
.00 .00 .00 .00 .00 .00 +++ 10,395.20
(96,220.00) 737,437.00 .00 .00 677,901.25 59,535.75 92 313,844.42 .00 236,861.00 .00 .00 .00 236,861.00 0 .00
.00 955,000.00 .00 .00 955,000.00 .00 100 925,000.00
.00 965,250.00 473,075.00 .00 965,250.00 .00 100 998,225.00 ($96,220.00) $2,894,548.00 $473,075.00 $0.00 $2,598,151.25 $296,396.75 90% $2,247,464.62 $0.00 $6,232,742.00 $646,070.33 $85,830.21 $5,469,521.63 $677,390.16 89% $3,919,967.08 9,000,000.00 10,065,000.00 4,000,000.00 .00 10,065,000.00 .00 100 519,000.00 $9,000,000.00 $10,065,000.00 $4,000,000.00 $0.00 $10,065,000.00 $0.00 100% $519,000.00 $9,000,000.00 $10,065,000.00 $4,000,000.00 $0.00 $10,065,000.00 $0.00 100% $519,000.00 $11,463,563.00 $56,897,202.00 $8,909,930.41 $6,468,143.58 $40,769,257.51 $9,659,800.91 83% $29,831,720.29 $29,312,720.29
6,598,124.00 52,031,763.00 6,817,357.90 .00 33,389,648.93 18,642,114.07 64% 27,037,013.12 11,463,563.00 56,897,202.00 8,909,930.41 6,468,143.58 40,769,257.51 9,659,800.91 83% 29,831,720.29 ($4,865,439.00) ($4,865,439.00) ($2,092,572.51) ($6,468,143.58) ($7,379,608.58) $8,982,313.16 ($2,794,707.17) Grand Totals
6,598,124.00 52,031,763.00 6,817,357.90 .00 33,389,648.93 18,642,114.07 64% 27,037,013.12 11,463,563.00 56,897,202.00 8,909,930.41 6,468,143.58 40,769,257.51 9,659,800.91 83% 29,831,720.29 Grand Totals ($4,865,439.00) ($4,865,439.00) ($2,092,572.51) ($6,468,143.58) ($7,379,608.58) $8,982,313.16 ($2,794,707.17) 54910 Tuition Reimbursement 25,000.00
54911 Tuition Advancement 20,000.00
Supplies, Services, and Equipment Totals $1,104,913.00
Training, Memberships, and Conferences
52600 Membership & Dues 55,193.00
54400 Professional Services 6,600.00
54500 Contracted Services 370,000.00
54700 Insurance & Surety Bond 833,657.00
56850 Inter Departmental Charges 236,861.00
Capital Totals $0.00
Other Maintenance and Operations
53610 Cost Reimbursements .00
Training, Memberships, and Conferences $100,193.00
Capital
57300 Furniture & Equipment .00
Non-Operating Expenses - Transfers Out
56900 Transfer Out 1,065,000.00
Other Maintenance and Operations Totals $2,990,768.00
Department 90 - Non-Departmental $6,232,742.00
Department 98 - Transfer Out Control
56978 Principal Payment- 2016 Refunding 955,000.00
56979 Interest Payment- 2016 Refunding 965,250.00
$0.00
REVENUE TOTALS 45,433,639.00
EXPENSE TOTALS 45,433,639.00
EXPENSE TOTALS 45,433,639.00
Fund 100 - General Fund Totals $0.00
Fund 100 - General Fund Totals
REVENUE TOTALS 45,433,639.00
Non-Operating Expenses - Transfers Out
Totals
$1,065,000.00
Department 98 - Transfer Out Control
Totals
$1,065,000.00
EXPENSE TOTALS $45,433,639.00
Run by Desiree Sotelo on 05/02/2022 08:27:29 AM Page 8 of 8 To: Mayor and City Council
From: City Manager
Meeting Date: May 10, 2022
Subject: HISTORIC WHITTIER BOULEVARD REVITALIZATION
PROGRAM – PROFESSIONAL SERVICES AGREEMENT
WITH CIVICWELL FOR PROGRAM MANAGEMENT
SUPPORT SERVICES
Recommendation:
1. Authorize the City Manager to enter into a Professional Services Agreement with CivicWell for an amount not-to-exceed $175,000 to provide professional program management support, project coordination, community outreach, engagement, and communication services for the Historic Whittier Boulevard Revitalization Program.
Fiscal Impact:
No additional appropriations are required. The amended fiscal year (FY) 2022-23 Budget reflects a Caltrans grant award in the amount of $332,000 (Account No. 699.11.1110- 54500-NonCIP.4687) plus an appropriation of $25,015 (Account No. 207.20.11.1110- 54500-NonCIP.4687) in local Measure R matching funds and an FY 2020-21 General Fund Year-End Surplus Allocation in the amount of $450,000 toward the Historic Whittier Boulevard Specific Plan. The Caltrans grant will cover $92,743 of this total cost, while the specific plan allocation will cover the remainder of $82,257.
Background:
After in-depth analysis, community engagement, and guidance from Council through the Ad-Hoc Economic Development Committee, the corridor revitalization program was born as a meaningful approach to stimulate new, smart growth and community development. Five (5) major corridors – two (2) rivers and three (3) commercial corridors - were identified as high priority based on their ability to build on and leverage existing efforts and resources; compete for regional, State, and federal funding opportunities; and to drive long-term positive change. Building on these criteria, Whittier Boulevard was also determined to offer the greatest potential for revitalization, given the strong cultural and historical significance within the region.
HISTORIC WHITTIER BOULEVARD REVITALIZATION PROGRAM – PROFESSIONAL
SERVICES AGREEMENT WITH CIVICWELL FOR PROGRAM MANAGEMENT
SUPPORT SERVICES
Staff developed the Historic Whittier Boulevard Revitalization Program as a comprehensive approach to strategically align policies, projects, and investment priorities, and to position the City to capitalize on a wide range of forthcoming public and private funding opportunities.
From the inception of the Program in mid-2021, the City has successfully secured multiple competitive grants and private investments dedicated to Whittier Boulevard:
In June 2021, the City was awarded a $322,000 grant from the Caltrans Sustainable Transportation Planning Grant Program to develop a multi-modal transportation plan and a streetscape design manual (multi-modal streetscape plan) on Whittier Boulevard.
In October 2021, the City secured a $100,000 commitment to establish a business improvement district.
In November 2021, Pico Rivera crafted a 6-city route and helped secure a $500,000 LA Metro grant to host the Eastside Open Streets Festival along Whittier Boulevard. In February 2022, Pico Rivera received a $1 million acquisition-only grant from Los Angeles County to purchase and transform the former Montebello Bus Depot into an innovative neighborhood park.
In March of 2022, the City was awarded two major grants for a total of $4.2 million from the Caltrans Clean California Grant Program to install native, drought resistant landscaping and beautify major corridors, including Whittier Boulevard. In March 2022, the City secured $244,100 from the Rivers and Mountains Conservancy (RMC) for a dedicated bicycle and pedestrian bridge adjacent to Whittier Boulevard.
The City is also awaiting a decision (May 2022) on a $143,100 grant with the RMC to finalize designs for a multi-use trail that would connect the San Gabriel River bikeway with the Pio Pico State Historic Park. In February 2022, the City executed a $30 million enterprise agreement to install a 10G fiber-optic broadband network and listed Whittier Boulevard as a high priority.
The City has also demonstrated a firm commitment to the Program by appropriating funds through the annual budgetary process. The City proposed Five-Year Capital Improvement Program (CIP) includes a proposal to fund $300,000 each year for the next five (5) years to enhance and redesign bus stops and shelters in the city with an emphasis on Whittier Boulevard. Similarly, the City is aiming to launch an urban street art program targeting electrical boxes on the sidewalks. In April 2022, the city appropriated $450,000 to develop a comprehensive Specific Plan for Whittier Boulevard and Durfee Avenue to officially formalize the vision for revitalizing the Historic Whittier Boulevard in Pico Rivera. Most recently, the City closed escrow on a strategically located property in the heart of the “uptown” district and will soon explore new, catalytic development opportunities. These projects collectively make up the comprehensive Historic Whittier Boulevard Revitalization HISTORIC WHITTIER BOULEVARD REVITALIZATION PROGRAM – PROFESSIONAL
SERVICES AGREEMENT WITH CIVICWELL FOR PROGRAM MANAGEMENT
SUPPORT SERVICES
Program.
As described above, each respective project has different funding sources and therefore have individual timelines, deliverables, reporting and other administrative tasks. Additional complexities arise when attempting to align communication, outreach, and engagement efforts; building project-to-project synergy; coordinating technical design, planning, and evaluation efforts; managing day-to-day activities; synchronizing with third party agencies, partners, and jurisdictional authorities; contract performance monitoring and reporting; and much more. Programmatic management and coordination support services are needed to actively advance these projects without exhausting internal staff capacity, which is otherwise dedicated to further developing and growing the overarching Historic Whittier Boulevard Revitalization Program.
Discussion:
The California Department of Transportation (Caltrans) issued a competitive call for grant proposals for their FY 21-22 Sustainable Transportation Planning Grant Program in February 2021. A statewide total of 169 grant applications were received, with requests totaling nearly $55 million. A total of 59 applications were selected for the award representing a total of $21.5 million. Only five (5) applicants in Caltrans District 7 were awarded a grant. The City of Pico Rivera was awarded $322,000 for the Historic Whittier Boulevard Multi-Modal Revitalization Plan (multi-modal plan & streetscape design manual).
The other awardees included LA Metro, the City of Los Angeles, Culver City, and the City of Covina.
To advance State-level goals regarding strong community participation and develop a community-oriented final product, the grant program guidelines and scoring criteria offered favorable points to city applicants that incorporate non-profit organizations as formal subapplicants and official project partners. As a result, the city partnered with CivicWell (formerly the Local Government Commission) as the official sub-applicant to provide program management and project coordination services. To further strengthen the application, CivicWell has committed to sub-contracting a local non-profit organization to support community outreach, engagement, and communication efforts. CivicWell will be responsible for sub-contracting their services based on a mutually agreeable scope of work. On August 10, 2021, the City Council approved Resolution No. 7146, which memorialized the project itself, the management approach, and authorized the City Manager to execute a Restricted Grant Agreement with Caltrans.
Upon securing this grant, city staff acted quickly and successfully leveraged this award to secure additional funding dedicated to Whittier Boulevard. As such, the Program grew, thereby requiring additional support for project management and coordination, and communication and community engagement services. Building on the scope of work in the Caltrans grant, staff is now proposing to augment the scope of work for CivicWell to help HISTORIC WHITTIER BOULEVARD REVITALIZATION PROGRAM – PROFESSIONAL
SERVICES AGREEMENT WITH CIVICWELL FOR PROGRAM MANAGEMENT
SUPPORT SERVICES
manage and coordinate across multiple projects and to develop and implement an overarching communications plan for the full Historic Whittier Boulevard Revitalization Program, which currently includes the following projects:
Whittier Boulevard Specific Plan
The Multi-Modal Plan & Streetscape Design Manual
Eastside Open Streets Festival
Business Improvement District
Bus Shelter Redesign
Electrical Box Mural Program
Fiestas Patrias 5k & Street Fest
Trail Connection to Pio Pico State Historic Park
The Passons Active Depot – The PAD
The Pavement Overlay Project
The Median Beautification Project
The Whittier Boulevard Specific Plan will undertake an ambitious two-year planning effort to develop a comprehensive vision, goals, objectives, and guiding policies that will inform, but not be limited to the following major chapters of the plan:
Land Use, Zoning & Housing
Infrastructure Needs
Economic Development & Special Districts
Value Capture, Finance & Investment Mechanisms
Parks, Open & Recreation Space
Multimodal Transportation & Circulation
Community Design Manual
Environmental Justice & Climate Resilience
As part of their scope of work, CivicWell will support in crafting a request for proposals to solicit, evaluate, select, and help manage a professional team of technical consultants that will ultimately be responsible for developing the final Specific Plan for Whittier Boulevard.
The Caltrans funded Multi-Modal Streetscape Plan will essentially serve as the Transportation & Circulation and Community Design chapters of the Specific Plan. As a result, close coordination is required to ensure consistent messaging, timely submission of deliverables, and contractual performance monitoring and reporting. The Caltrans grant will cover 53% ($92,743) while the Specific Plan allocation will cover 47% ($82,257) of the not-to-exceed cost of $175,000 for comprehensive program management, project coordination, and communication services.
HISTORIC WHITTIER BOULEVARD REVITALIZATION PROGRAM – PROFESSIONAL
SERVICES AGREEMENT WITH CIVICWELL FOR PROGRAM MANAGEMENT
SUPPORT SERVICES
Conclusion:
Staff recommends approving the Professional Services Agreement with CivicWell to provide program management support, project coordination services, and outreach and engagement assistance for the Historic Whittier Boulevard Revitalization Program.
Steve Carmona
SC:AG:JH:smc
Enclosure: 1) Professional Service Agreement
AGREEMENT NO. _______
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF PICO RIVERA AND
CIVICWELL
1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and CivicWell, a California-based 501(c)3 non-profit organization, (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”
2. RECITALS
2.1 City has determined that it requires professional services from a consultant to provide professional program management support, project coordination, and community outreach, engagement, and communication services for the Historic Whittier Boulevard Revitalization Program.
2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:
3. DEFINITIONS
3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s April 25, 2022, proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.
3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s INSERT PROPOSAL DATE proposal to City attached hereto as Exhibit “B.”
3.3 “Commencement Date”: May 10, 2022
3.4 “Expiration Date”: June 30, 2024
4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below.
5. CONSULTANT’S SERVICES
ENCLOSURE 1
PROFESSIONAL SERVICES AGREEMENT
CIVICWELL
5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of One Hundred and Seventy-Five Thousand Dollars ($175,000.00) unless specifically approved in advance, in writing, by City.
5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.
6. COMPENSATION
6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.
6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.
6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.
7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.
8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees
PROFESSIONAL SERVICES AGREEMENT
CIVICWELL
shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.
9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.
10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Cayla McDonnell-Encina shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.
11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.
12. INDEPENDENT CONTRACTOR
12.1 Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at
PROFESSIONAL SERVICES AGREEMENT
CIVICWELL
any time represent that it is, or that any of its agents or employees are, in any manner employees of City.
12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.
12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.
12.4 The Parties further acknowledges the following: (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that is separate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Consultant has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours, Consultant may set its own hours and location of work.
13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.
14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.
PROFESSIONAL SERVICES AGREEMENT
CIVICWELL
15. INDEMNIFICATION
15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the
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performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.
15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
16. INSURANCE
16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
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16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:
16.1.1.1 Premises, operations, and mobile equipment
16.1.1.2 Products and completed operations
16.1.1.3 Broad form property damage (including completed operations)
16.1.1.4 Explosion, collapse, and underground hazards
16.1.1.5 Personal Injury
16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Two Million Dollars ($2,000,000) umbrella or excess liability.
16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.
16.1.4 Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.
16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.
16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.
16.4 Consultant agrees that if it does not keep the aforesaid insurance in full
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force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.
16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).
16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.
16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.
16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.
16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to
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