Pico Rivera City Council
April 9, 2024

Discussion:

During the City Council meeting on April 25, 2023, the auctioning of obsolete fleet and equipment was approved. Staff anticipated using the auction sales proceeds for future vehicle and equipment replacement. The City received a total of $150,000 in proceeds from the auction of various vehicles and equipment.

On February 27, 2024, City Council approved the allocation of $1,089,702 from the FY 2022-23 General Fund surplus to go to vehicle and equipment replacement for the Public Works Department.

Staff recognizes the need to upgrade vehicles and equipment in order to enhance efficiency and avoid disruptions to daily operations. Public Works staff have created a prioritized list of vehicles and equipment that require replacement. Staff have had to rely on this aging equipment, which frequently requires expensive repairs or renting equipment from vendors leading to project delays and inefficiencies. Appropriating funds for purchasing vehicles and equipment will enable staff to replace these aged vehicles and equipment with new and reliable assets.

The following table shows the FY 2022-23 surplus breakdown:

Funding Amount
170.40.4030-57300 (Streets) $225,000
170.40.4031-57300 (Facilities) $15,000
170.40.4032-57300 (Parks) $225,000
170.40.4033-57300 (Fleet) $624,702
Total $1,089,702
Vehicle Auction Proceeds $150,000
Grand Total Appropriation $1,239,702
Conclusion:

Staff recommends that the City Council authorize the appropriation of $1,239,702 to Fund 170 for the purchase of vehicles and equipment to replace existing units and authorize the City Manager to execute all related documents for all necessary purchases.

Steve Carmona
SC:NN:ML:np
To: Mayor and City Council
From: City Manager
Meeting Date: April 9, 2024
Subject: SENIOR CENTER RESTROOMS ADA IMPROVEMENT
PROJECT (CIP NO. 50036) – NOTICE OF COMPLETION
Recommendation:

1. Accept the work as completed for the Senior Center Restrooms ADA Improvement Project, (CIP No. 50036) constructed by Global Builders, Inc. and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder;

2. Authorize the City Manager or designee to release the retention payment to Global Builders, Inc. following the mandatory waiting period from the date the Notice of Completion is recorded; and

3. Appropriate the unused balance of approximately $42,703 from the fiscal year (FY) 2022-23 Senior Center ADA Restroom Improvement Project (CIP No. 50036) to the Teen Center Renovation - Construction Project (CIP No. 50100).

Fiscal Impact:

On September 13, 2022, funding in the amount of $53,300 was appropriated for the initial design of the Senior Center ADA Restroom Renovation, CIP No. 50036. As part of the FY 2023-28 5-Year Capital Improvement Plan adopted on June 27, 2023, $550,000 was allocated to this project. Further, on September 26, 2023, an additional appropriation of $22,177 was approved for the project from the FY 2022-23 General Fund surplus. The completed total cost of the project is approximately $582,774. Subsequently, staff requests to transfer the unused balance of approximately $42,703 from the Senior Center ADA Restroom Renovation, Account No. 400.70.7310-54500-CIP 50036 to the Teen Center Renovation Construction Project, Account No. 400.70.7310-54500-CIP 50100.

Discussion:

The Senior Center Restroom ADA Improvement Project included the installation of various new fixtures, new stalls, sinks, toilets, updated utility elements, and hydro jetting of the plumbing lines. The work was completed in accordance with the current standards of the Americans with Disabilities Act (ADA) and building codes. 5
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 9, 2024
SENIOR CENTER RESTROOMS ADA IMPROVEMENT PROJECT (CIP NO. 50036) –

NOTICE OF COMPLETION

Furthermore, temporary restroom facilities were made available throughout the duration of the construction period to provide necessary support to the Senior Center.

On September 26, 2023, the City Council awarded a construction contract to Global Builders, Inc. in the amount of $442,888 and authorized a 10% contingency for change orders, as needed.

As shown in the table below, actual constructed quantities total $442,888 and the City issued three (3) change orders totaling $14,934. By allowing for these amendments to the contract, the project was successfully completed on February 5, 2024, within budget and in accordance with the specifications. The final cost for construction completed by Global Builders, Inc. is $457,822 and includes a one (1) year warranty.

The table below summarizes the total project budget and expenditures:

Project Funding Budget
100.80.8220-54500 CIP 50036 $53,300
400.70.7310-54500 CIP 50036 $572,177
Total Project Budget: $625,477
Total Project Expenditures to Date Cost
Design* FY 21/22 Expenditure $52,880
Construction Contract $442,888
Construction Change Order No.1 $3,937
Construction Change Order No. 2 $4,467
Construction Change Order No. 3 $6,530
Construction- CWA & Labor Compliance Support $4,225
Project/Construction Management and Inspection $54,654
Portable Restrooms $12,773
Project Administration $420
Total Project Expenditures $582,774
Budget $625,477
Expenditures $582,774
Savings $42,703
[This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 9, 2024
SENIOR CENTER RESTROOMS ADA IMPROVEMENT PROJECT (CIP NO. 50036) –

NOTICE OF COMPLETION

Conclusion:

The project was delivered within budget for an approximate total cost of $582,774, which includes design, construction, construction management, inspection services, and project administration. Staff recommends accepting the project as complete, filing a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office, releasing the retention payment following the statutory waiting period from the date the Notice of Completion is recorded, and appropriate the unspent project funds, approximately $42,703, to the Teen Center Renovation- Construction Project (CIP No. 50100).

Steve Carmona
SC:PY:DF:MP:nc
A Regular Meeting of the Water Authority was held in the Council Chamber, 6615 Passons Boulevard, Pico Rivera, California.

Meeting was jointly held with the City Council and Water Authority. Items appear as listed on the combined agenda for the meeting of March 12, 2024.

Authority President Lara called the meeting to order at 6:01 p.m.

PRESENT: Camacho, Garcia, Lutz, Lara
ABSENT: Sanchez
PUBLIC COMMENTS: None
CONSENT CALENDAR ITEMS:

Water Authority:

7. Minutes:
• Received and filed the Water Authority regular meeting of February 13, 2024

8. Notification of PFAS Contaminants in the Drinking Water. (1700)

1. Received and filed this report and authorize staff to notify customers regarding the detection of Perfluorooctaniesulfonic acid (PFOS), Perfluorooctanioic acid (PFOA), and Perfluorobutane sulfonic acid (PFBS), and/or Perfluorohexane sulfonic acid (PFHxS) in the 2024 Consumer Confidence Report for Water Quality.

Motion by Commissioner Lutz, seconded by Vice President Garcia to approve Consent Calendar Item Nos. 7 and 8. Motion carries by the following roll call vote:

AYES: Camacho, Garcia, Lutz, Lara
NOES: None
ABSENT: Sanchez
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: None REGULAR AGENDA: None
ADJOURNMENT:

President Lara adjourned the Water Authority meeting at 7:31 p.m. in memory of former City employee and Retiree Roger Alvarado. There being no objection, it was so ordered.

Tuesday, March 12, 2024
6 3-12-24 Water Minutes

AYES: Camacho, Garcia, Lutz, Lara
NOES: None
ABSENT: Sanchez
________________________________
Andrew C. Lara, President
ATTEST:
________________________________
Cynthia Ayala, CMC, Authority Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the Water Authority regular meeting dated March 12, 2024, and approved by the Water Authority on _________________.
_______________________________
Cynthia Ayala, CMC, Authority Secretary
To: President and Commissioners
From: Executive Director
Meeting Date: April 9, 2024
Subject: APPROVE PURCHASE OF A CASE 590SN TRACTOR

LOADER BACKHOE FROM SONSRAY MACHINERY, LLC
Recommendation:

1. Approve the purchase of a 590SN Tractor Loader Backhoe Case Heavy Equipment from Sonsray Machinery, LLC utilizing Cooperative Agreement Contract No. 011723-CNH through Sourcewell in the amount of $186,000 and authorize the Executive Director to execute all documents related to the purchase of the equipment.

Fiscal Impact:

There is sufficient funding in the Pico Rivera Water Authority (PRWA) fund and the $186,000 purchase will be made using Account No. 550.40.4920-57300 – Furniture and Equipment. No budget amendment is needed.

Discussion:

In the fiscal year 2023-24 Adopted Budget, the PRWA requested appropriations for the purchase of new heavy equipment. The existing equipment is obsolete and has been experiencing mechanical issues and engine failures that result in costly repairs. The current equipment failure is causing a disruption in daily operations and posing a safety risk for both employees and civilians when used in the public right-of-way. New equipment will allow for heavier lifting capacity, safer street and road drivability with 360- degree visibility, and a hydraulic bucket pin release with heavy counterweight for singleman operations. The additional equipment will allow for multi-tasking and enhance emergency disaster preparedness.

Sonsray Machinery, LLC is a participating member of Sourcewell, providing cooperative contracts for government agencies to facilitate their purchases. Sourcewell Contract No. 011723-CNH offers a discount of 28% on the base machine price as referenced on the Sonsray Machinery, LLC quote No. EQ0055220 (Enclosure 2). 7 PICO RIVERA WATER AUTHORITY AGENDA REPORT – MEETING OF APRIL 9, 2024 APPROVE PURCHASE OF A CASE 590SN TRACTOR LOADER BACKHOE FROM

SONSRAY MACHINERY, LLC

The recommended purchase of the 590SN Tractor Loader Backhoe Case Heavy Equipment from Sonsray Machinery, LLC will utilize a cooperative purchasing contract as authorized by Section 3.20.030 of the Pico Rivera Municipal Code. Utilizing the Sourcewell Cooperative Agreement (Enclosure 1) meets the requirements of Section

3.20.030 of the Pico Rivera Municipal Code and allows staff to secure the most appropriate vehicle. Purchasing through vetted Cooperative agreement(s) assures that the procurement of goods and services are in compliance with public purchasing regulations, are competitively solicited, and the City receives the most advantageous pricing while also expediting the procurement.

Conclusion:

Staff recommend approving the purchase of a 590SN Tractor Loader Backhoe Case Heavy Equipment from Sonsray Machinery, LLC in the amount of $186,000 utilizing Cooperative Agreement No. 011723-CNH from Sourcewell, and authorizing the Executive Director to execute all documents related to the purchase of the equipment.

Steve Carmona
SC:NN:AR:np
Enclosures: 1) Sourcewell Contract No. 011723-CNH
2) Sonsray Machinery, LLC Equipment Quote No. EQ0055220 # 011723-CNH
Rev. 3/2022 1
Solicitation Number: RFP # 011723

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and CNH Industrial America LLC, 700 State Street, Racine, WI 53404 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Heavy Construction Equipment with Related Attachments and Technology from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 14, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 










 




Enclosure 1
7a
# 011723-CNH
Rev. 3/2022 2
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference.

It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. 










 





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Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and 










 





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Rev. 3/2022 4
x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity 










 





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Rev. 3/2022 5
payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;











 





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Rev. 3/2022 6
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should 










 





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note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.











 





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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in 










 





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advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. 










 





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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:











 





# 011723-CNH
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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit











 





# 011723-CNH
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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional 










 





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insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional 










 





# 011723-CNH
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requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess 










 





# 011723-CNH
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of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.











 





# 011723-CNH
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G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; 










 





# 011723-CNH
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and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.











 





# 011723-CNH
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22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell CNH Industrial America LLC
By: __________________________ By: __________________________ Jeremy Schwartz Amy Swett
Title: Chief Procurement Officer Title: Government & Fleet Sales Account Manager–New Holland CE brand
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________











 







 

 

 




 


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Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC 










 





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Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC 










 





Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC Table 14C: Required Offering of Equipment
Indicate below if the proposer's proposal includes at least one (1) of the following listed types or classes of equipment. Provide additional comments in the text box provided, as necessary.

Line Item Category or Type Offered Comments
78 Wheel loader with published net horsepower (HP)
of at least 300 HP
Yes
No
CASE Construction offers two Wheel
Loader's with published net
horsepower (HP) of at least 300 HP.
79 Wheeled or tracked excavator with a published net
horsepower (HP) of at least 150 HP
Yes
No
Case Construction provides (10) fullsized excavators with a published net horsepower (HP) of at least 150 HP.
80 Motor Grader with a published maximum operating
weight of at least 30,000 lbs.

Yes
No
Case construction has (1) Motor
Grader with a published maximum
operating weight of at least 30,000 lbs.
81 Rough terrain, all terrain, crawler, floating, lattice, or telescopic crane with a published maximum lifting
capacity of at least 300 tons and a published
maximum boom length of at least 150 feet
Yes
No
CNH INDUSTRIAL (Case New Holland
Industrial) does not have Cranes in its
current offering.

Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - CNHI Price pages.zip - Friday January 13, 2023 07:29:27 Financial Strength and Stability - CNHI Annual report & Sustanibility report.zip - Friday January 13, 2023 07:37:31 Marketing Plan/Samples - Buyers Guide back page.docx - Friday January 13, 2023 07:21:33 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - CNHI Warranty.zip - Friday January 13, 2023 07:32:04 Standard Transaction Document Samples - NH CE and Case CE matrix.zip - Thursday January 12, 2023 14:43:50 Upload Additional Document - CNHI awards, certificates & licenses & Brochures.zip - Friday January 13, 2023 09:54:58 










 





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Bid Number: RFP 011723 Vendor Name: CNH Industrial America LLC 










 





Sourcewell - Construction Equipment Contract
Contract Number: 011723 - CNH
Contract Period: 04/04/2023 - 04/14/2027
`
Pricing Revised: 2/15/2024
Eligible Customers: All Sourcewell members in United States Members Include: Government
Education (K-12 and higher)
Non-profit agencies
States that have adopted the contract (see
below)
States that have Adopted Sourcewell as their
term contract: Member #
New York PC6265 4652
Delaware GSS15750-Equip_HD 38542
Arkansas 4600046991 1089
Washington Master Contract 01020 888
Ohio RSC008252 956
Member list: https://www.sourcewell-mn.gov/member-lookup Need to Join? https://sourcewell-mn.gov/
Contract Pricing
Multiple Unit Discount
Third Party Items
Trade-In
Payment
Dealer Locator Tool https://www.casece.com/northamerica/en-us/resources/dealer-locator

CONTRACT DETAILS
Specified discount off List Price/MSRP plus freight and setup and local delivery. Also surcharge but this must be placed on a separate line item. These discounts are not allowed with wholesale and/or retail discount(s).

Not applicable.

Allowed. Third party equipment and/or accessories must be listed on individual line(s) below the contract items.

Allowed. The value is determined by the agency and the local dealer.

Contact your local Case CE dealer for payment options.

See www.casece.com for product information
SOURCEWELL PRICE LIST DISCOUNTS-- New Contract 011723 Valid until 04/14/2027 Pricing Revised: 2/15/2024

FOR USA MARKET ONLY
PRODUCT / MODEL PRICE LIST (Updated) USA SOURCEWELL MEMBER

DISCOUNT OFF LIST PRICE
570N EP Current Pricing 21.00%
575N EP Current Pricing 27.00%
580N EP Current Pricing 28.00%
580SN Current Pricing 28.00%
580SN WT Current Pricing 28.00%
580SV Current Pricing 28.00%
590SN Current Pricing 28.00%
695SV Current Pricing 28.00%
586H Current Pricing 20.00%
588H Current Pricing 20.00%
DL550 Current Pricing 16.00%
650M Current Pricing 21.00%
750M Current Pricing 27.00%
850M Current Pricing 27.00%
1150M Current Pricing 27.00%
1650M Current Pricing 27.00%
2050M Current Pricing 23.00%
21F Current Pricing 18.00%
121F Current Pricing 21.00%
221F Current Pricing 21.00%
321F Current Pricing 21.00%
521G Current Pricing 28.00%
621G Current Pricing 29.00%
651G Current Pricing 29.00%
721G Current Pricing 29.00%
821G Current Pricing 29.00%
921G Current Pricing 29.00%
1021G Current Pricing 23.00%
1121G Current Pricing 23.00%
Freight FOB North America plant or import distribution location.

CASE CE dealer can add delivery freight and PDI costs.

Price quotes only valid for 30 days (maximum).

Compact Dozer Loader

TRACTOR LOADER

WHEEL LOADER

COMPACT WHEEL LOADER

CRAWLER DOZER

FORKLIFT

TRACTOR LOADER BACKHOE
See www.casece.com for product information
SOURCEWELL PRICE LIST DISCOUNTS-- New Contract 011723 Valid until 04/14/2027 Pricing Revised: 2/15/2024

FOR USA MARKET ONLY
PRODUCT / MODEL PRICE LIST (Updated) USA SOURCEWELL MEMBER

DISCOUNT OFF LIST PRICE
TR270 Current Pricing 22.00%
TR310 Current Pricing 18.00%
TR340 Current Pricing 18.00%
TV370 Current Pricing 18.00%
TV450 Current Pricing 18.00%
TV620 Current Pricing 18.00%
CX15EV Current Pricing 17.00%
CX17C Current Pricing 17.00%
CX26C Current Pricing 17.00%
CX30C Current Pricing 17.00%
CX37C Current Pricing 17.00%
CX42D Current Pricing 17.00%
CX50D Current Pricing 17.00%
CX57C Current Pricing 17.00%
CX60C Current Pricing 17.00%
CX75C Current Pricing 18.00%
CX80C Current Pricing 18.00%
CX140E Current Pricing 18.00%
CX145D Current Pricing 18.00%
CX170E Current Pricing 18.00%
CX190E Current Pricing 18.00%
CX220E Current Pricing 18.00%
CX245D Current Pricing 18.00%
CX260E Current Pricing 18.00%
CX290D Current Pricing 18.00%
CX300E Current Pricing 18.00%
CX350D Current Pricing 18.00%
CX365E Current Pricing 18.00%
CX490D Current Pricing 18.00%
CX500D Current Pricing 18.00%
CX750D Current Pricing 18.00%
SR160 Current Pricing 16.00%
SR175 Current Pricing 18.00%
SV185 Current Pricing 18.00%
SR210 Current Pricing 18.00%
SR240 Current Pricing 18.00%
SR270 Current Pricing 18.00%
SV280 Current Pricing 19.00%
SV340 Current Pricing 22.00%
Freight FOB North America plant or import distribution location.

CASE CE dealer can add delivery freight and PDI costs.

Price quotes only valid for 30 days (maximum).

COMPACT TRACK LOADER

SKID STEER LOADER

EXCAVATOR

COMPACT EXCAVATOR
See www.casece.com for product information
SOURCEWELL PRICE LIST DISCOUNTS-- New Contract 011723 Valid until 04/14/2027 Pricing Revised: 2/15/2024

FOR USA MARKET ONLY
PRODUCT / MODEL PRICE LIST (Updated) USA SOURCEWELL MEMBER

DISCOUNT OFF LIST PRICE
836C 4WD / AWD Current Pricing 21.00%
856C 4WD / AWD Current Pricing 21.00%
DV23 Current Pricing 17.00%
DV26 Current Pricing 17.00%
DV36 Current Pricing 17.00%
DV45 Current Pricing 17.00%
DV209 Current Pricing 17.00%
DV210 Current Pricing 17.00%
SV207 Current Pricing 17.00%
SV211 Current Pricing 17.00%
SV213 Current Pricing 17.00%
SV215 Current Pricing 17.00%
SV217 Current Pricing 17.00%
PT240D Current Pricing 17.00%
CNH Parts Current Pricing LIST PRICE
TL100 Current Pricing 21.00%
SL12 Current Pricing 22.00%
SL12 TR Current Pricing 22.00%
SL15 Current Pricing 22.00%
SL22EV Current Pricing 22.00%
SL23 Current Pricing 22.00%
SL27 Current Pricing 22.00%
SL35TR Current Pricing 22.00%
SL50TR Current Pricing 22.00%
WX140E Current Pricing 25.00%
WX155E Current Pricing 25.00%
WX160E Current Pricing 25.00%
WX175E Current Pricing 25.00%
WX210E Current Pricing 25.00%
Freight FOB North America plant or import distribution location.

CASE CE dealer can add delivery freight and PDI costs.

Price quotes only valid for 30 days (maximum).

MINI TRACK LOADERS (MTLS)

SMALL ARTICULATED LOADERS (SALS)

WHEELED EXCAVATORS (WHEX)

MOTOR GRADER

COMPACTION

NOTICE TO

PURCHASER

1. spaces, even if otherwise advised.

2. You are entitled to an exact and completely filled
protect your legal rights.

3. Store Manager signature required for final acceptance of Sales Order.

THIS AGREEMENT IS SUBJECT TO THE ADDITIONAL TERMS AND CONDITIONS ON THE REVERSE SIDE. CUSTOMER HAS HAD THE OPPORTUNITY TO READ THE TERMS OF THIS AGREEMENT PRIOR TO SIGNING.

Purchaser’s Signature ____________________________ Sales Consultant ____________________________ Date _________ Print Name ____________________________________ Date _________ Accepted By _______________ Date _________

10950 South Norwalk Blvd. ∙ Santa Fe Springs ∙ CA ∙ 90670 TEL: (562) 903-7377 www.SonsrayMachinery.com
Ship To: CITY OF PICO RIVERA
6615 PASSONS BLVD
PICO RIVERA CA 90715
Invoice To: CITY OF PICO RIVERA
6615 PASSONS BLVD
PICO RIVERA CA 90715
Attention: Jose Gutierrez
Santa Fe Springs
March 7, 2024 rruvalcaba-0229
BP0016039 562-861-4399
Purchase Order:

Sales Person: Rafael Ruvalcaba

EQUIPMENT QUOTE/SALES ORDER
CASE 590SN 4WD T4 FINAL. Serial #: JJGN59SNVPC784076 Stock #:

EQ0055220
$140,142.24
*****Sourcewell Discount Applied List $ 194,642.00 - 28% = $ 140,142.24***** 464624 -2CAB PLT PDH 2WAY1 / 423062 -Powershift H-Type Trans / 9200012 14x17.5, 10PR / 8392564 21Lx24 12PR 464074 -1-Way or 2-Way AUX & EHOE Pkg / 423047 -Heavy Front CWT, Extndhoe / 423078 Pilot Controls w/Power Lift 442018 Mechanical Q/C / 442056 -Flip Over/Stabilizer Pads / 464078 -LDR Performance PKG-RC & CS & 3SPL PKG 742433 93" 4x1 Bkt w/cutting edges / 747853 Cab, 2 Door with Heat & AC / 745161 -Premium Air Susp Heated 423090 -Auto Ride Control / 745242 -LED Light Package / 423093 Dual Battery / 480026 -5YR CUSTOMER 480026 RATE QUOTED IS BASED ON CURRENT RATES. RATE IS SUBJECT TO CHANGE, BASED ON THE FINANCIAL INSTITUTION *** Quote Expires 02/29/2024 *** Financing Available on Approved Credit (OAC) *** Unit Based on Availability

PRICE IS NOT GUARANTEED & SUBJECT TO MANUFACTURER'S PRICE INCREASES, INCLUDING ANY ADDITIONAL SURCHARGES SONSRAY SIGNATURE SERVICE – A commitment to providing excellent service and care when you purchase a new piece of equipment from Sonsray Machinery.

Hyd Breaker w/Pins & Hoses, Install Breaker and Test $12,379.00 Factory Freight $6,000.00
PPP-Premier 36/3000 ($0 Deductible) $3,992.00
PDI/WASH/FUEL $3,000.00
12" Bucket W/Hardwar & Install $1,718.95
Freight Out To Customer $ 750.00
DOC Load FEES $ 600.00
Quoted Price $168,582.19
Sales Tax 10.25% $16,178.61
Processing Fee $ 399.00
CA Tire Tax $ 7.00
Cash Due or Finance Amount $185,166.80
Enclosure 2
7b

1. This is a cash transaction. If the Purchaser so requests prior to acceptance, the Cash Due on Delivery may be financed as a time sale transaction, subject to credit approval. If this transaction becomes a time sale, Purchaser agrees (1) to make payments pursuant to the Sonsray Machinery Accounts Receivable System Agreement, which is incorporated into this Purchase Order by reference, and (2) that Seller retains a security interest in the goods described herein until all obligations of Purchaser are paid in full and discharged.

2. When trade-in equipment is not to be delivered to the Seller until delivery of the equipment purchased by this order, the trade-in equipment may be reappraised at that time and such reappraisal value shall determine the allowance made for such trade-in equipment. When the reappraised value is less than the original trade-in allowance shown on this form, the purchaser may terminate this order; however, this right of termination must be exercised prior to delivery of the equipment by Seller and surrender of the trade-in equipment to Seller.

3. The prices which Purchaser will pay for the new equipment set forth on the reverse side hereof shall be based upon the Case dealer price in effect on date of delivery of the new equipment. In the event Case dealer's price is changed prior to delivery, the purchase price shall be adjusted accordingly. If such price change results in an increase, purchaser has the option of canceling the order in writing immediately on being notified thereof.

4. The Seller shall be excused if delivery is delayed or rendered impossible by differences with workmen, strikes, work stoppages, car shortages, delays in transportation, inability to obtain labor or materials and also by any cause beyond the reasonable control of Seller, including but not restricted to acts of God, floods, fire, storms, acts of civil and military authorities, war and insurrections.

5. Purchaser shall keep the property free of all liens, taxes, encumbrances and seizure or levy, shall not use same illegally, shall not damage, abuse, misuse, abandon or lose said property, shall not part with possession thereof, whether voluntarily or involuntarily or transfer any interest therein or remove same out of the county or filing district in which Purchaser resides as indicated herein without the prior written consent of Seller, shall keep said property insured in such amounts and with such insurer as may be acceptable to Seller with any loss payable to Seller as his interest in the property may appear.

6. Time is of the essence of this contract and if purchaser fails to comply with any of the terms and conditions hereof or defaults in the payment of any installment hereunder or under any renewal or renewals hereof, or in the payment of interest or defaults in the payment of any installment due under any other indebtedness of contract held by the Seller or Assignee, or if proceedings are instituted against Purchaser under any bankruptcy or insolvency law or Purchaser makes an assignment for the benefit of creditors or if for any reason the Seller deems himself insecure and so declares all payments heretofore made by Purchaser shall be retained by the seller and all indebtedness hereunder shall become immediately due and payable, with or without notice, together with all expenses of collection by suit or otherwise, including reasonable attorney fees and Seller may, without notice or demand, take possession of the equipment set forth on the reverse hereof, or any additions to, replacements of, or any proceeds from said equipment or may render the property unusable or Seller may require Purchaser to assemble the property and make it available at a place designated by Seller. Seller may resell the retaken property at public or private Sale in accordance with the Uniform Commercial Code or applicable state or provincial law. After deducting reasonable expenses for retaking, repairing, holding, preparing for sale, other selling expenses including attorney fees and legal expenses, the remaining proceeds of Sale shall be credited upon the amount of indebtedness remaining unpaid hereunder, and Purchaser agrees to pay any deficiency upon demand by Seller, any surplus, however, shall be paid to Purchaser. Said retaking or repossession shall not be deemed rescission of the contract. Seller may exercise any other rights and remedies provided by applicable law.

7. No waivers or modifications hereof shall be valid unless written upon or attached to this contract. Waiver or conditions of any breach or default hereunder shall not constitute a waiver of any other or subsequent breach or default. Payments received by Seller are to be applied first to delinquent interest and then to principal.

8. The remedies provided for herein are not exclusive and any action to enforce payment shall not waive or affect any of the holder's rights to have recourse to the property. The transfer of this contract shall operate to pass a security interest in the property as security for the payment hereof.

9. Any provision of this contract prohibited by the laws of any state, the United States, any province of Canada, shall be ineffective to the extent of such prohibition without invalidating the remaining portions of the contract.

10. Each maker, endorser, guarantor and surety hereon severally waives presentment, demand protest, and notice of non-payment and all defenses of want of diligence in collection and bringing suit. This contract shall be binding upon and shall insure to the benefit of the parties hereto and their respective heirs, personal representative, successors, and signs.

11. Buyer authorizes Seller to insert the Serial and/or model numbers of the goods set forth on the reverse side hereof for the purposes of identifying said goods. The seller may correct patent errors herein.

COUNCIL

MEETING
DATE

COUNCIL MEMBER REQUEST DETAIL DIRECTOR(S)
ACTION TAKEN: Memo; Staff
Report; Closed Session;
Presentation; Follow-up
Meeting; City Manager Reports;
Informal Action

DISCUSSION
ITEM
ACTION

ITEM DATE
STATUS:

Complete;
Pending;
On-going;
In-Progress
2/14/2023 Garcia/Sanchez Establishing Safe Spaces for kids Take to City Council P. Yugar TBD 2/14/2023 8/8/2023 In-Progress 11/14/2023 Lara/Lutz MHKO Ordinance Take to City Council A. Betancourt TBD In-Progress 1/23/2024 Lara/Garcia Drone Technology Report Take to City Council S. Carmona TBD In-Progress 3/12/2024 Lutz/Garcia Create funding for 1st time Home Buyers (Veterans/1st Responders ) A. Betancourt
TBD Pending
3/12/2024 Lara/Camacho Crosswalk Safety Assessment N. Negrete TBD Pending 3/26/2024 Camacho/Garcia Citywide Traffic Safety Assessment N. Negrete TBD Pending 3/26/2024 Garcia/Lara Graffiti Ordinance Update A. Betancourt TBD Pending

GOOD OF THE ORDER