Agenda packet — Pico Rivera City Council, April 9, 2024 (part 1 of 2)

ROLL CALL:

Mayor/Chairman/President:

Andrew C. Lara
Mayor Pro Tempore/Vice Chairman/Vice President:

John R. Garcia
Councilmembers/Directors/Commissioners:

Gustavo V. Camacho
Erik Lutz
Dr. Monica Sanchez
COMMISSIONERS SCHEDULED TO BE PRESENT:

Robert Martinez, Planning Commission
Gil Perez, Veterans Commission
INVOCATION:

PLEDGE OF ALLEGIANCE:

Tuesday, April 9, 2024
Regular Meeting 6:00 p.m.

Council Chamber
6615 Passons Boulevard
Next Resolution No. 7328
Next Ordinance No. 1184
Next Agreement No. 24-2314
Successor Agency to PRRA
Next Resolution No. SA-24-29
Next Ordinance No. SA-01
Next Agreement No. S24-006
Housing Assistance Agency
Next Resolution No. HA-108
Next Ordinance No. HA-16
Water Authority
Next Resolution No. 24-37
Next Ordinance No. 24-01
Next Agreement No. 24-78
Public Financing Authority
Next Resolution No. PFA-24-13
SPECIAL PRESENTATION(S):
• Certificates of Recognition for the following Teams:
o Pico Rivera Dons Gremlin Cheer
o Pico Rivera Dons Jr. Midget Cheer
o Pico Rivera Dons Flag Football Gold
**************************************************************************************************** In compliance with the Americans with Disabilities Act of 1990, the City of Pico Rivera is committed to providing reasonable accommodations for a person with a disability. Please call the City Clerk’s office at (562) 801-4389, if special accommodations are necessary and/or if information is needed in an alternative format. Special requests must be made in a reasonable amount of time in order that accommodations can be arranged (within 24 to 48 hours’ notice). *Commissioners receive a $30.00 stipend per each meeting held and attended.

Meeting jointly and regularly with the Pico Rivera Successor Agency to the Pico Rivera Redevelopment Agency (as needed); Pico Rivera *Housing Assistance Agency (as needed); Pico Rivera Water Authority (as needed); and Public Financing Authority (as needed)

PLEASE TURN OFF OR SILENCE CELL PHONES WHILE MEETING IS IN SESSION

AND PLEASE REFRAIN FROM TEXTING DURING THE MEETING
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PUBLIC COMMENTS:

IF YOU WOULD LIKE TO COMMENT ON ANY LISTED AGENDA ITEMS OR NONAGENDA ITEMS, PLEASE FILL OUT A GREEN PUBLIC COMMENT REQUEST FORM

AND PROVIDE IT TO THE STAFF MEMBER AT THE BACK TABLE BEFORE THE MEETING STARTS.

When you are called to speak, please come forward and state your name and city of residence for the record. You have three (3) minutes to make your remarks. In accordance with Government Code Section 54954.2, members of the City Council may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) provide a reference to staff or other resources for factual information; 4) request staff to report to the City Council at a subsequent meeting concerning any matter raised by the public; and 5) direct staff to place a matter of business on a future agenda.

City Council members cannot comment on items that are not listed on a posted agenda.

CONSENT CALENDAR ITEMS:

All items listed on the Consent Calendar may be acted on by a single motion without separate discussion. Any motion relating to a Resolution or Ordinance shall also waive the reading of the titles in full and include its adoption as appropriate. If discussion or separate vote on any item is desired by a Councilmember or staff, that item may be pulled from the Consent Calendar for separate consideration.

CONSENT CALENDAR:

City Council:

1. Minutes:
• City Council regular meeting March 26, 2024
Recommendation: Approve
• Parks and Recreation Commission regular meeting February 8, 2024 Recommendation: Receive and file

2. 14th Warrant Register for the 2023-2024 Fiscal Year. (700) Check Numbers: 294171-294282; 13430-13497
Special Check Numbers: None
Recommendation: Approve

3. Award an Agreement to Helpmates Staffing Services, LLC for Temporary Staffing Services. (500)
Recommendation:

1. Award an agreement to Helpmates Staffing Services, LLC, for temporary staffing services, as authorized under the City’s piggyback purchasing procurement procedures in an amount not-to-exceed $150,000 per fiscal year from April 9, 2024, through June 30, 2026, with the option for two (2), one (1) – year extensions as stated in City of Santa Ana Agreement No. A2023-122-03.

Agreement No.
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4. Vehicle and Equipment Purchase Authorization. (700)
Recommendation:

1. Authorize the transfer of “General Fund Reserves – Assigned” via Account No. 100.98.9800-56900 in the amount of $1,089,702;

2. Appropriate $1,089,702 in the Equipment Replacement Fund as follows:
$225,000 to Streets Account No. 170.40.4033-57300, $15,000 to Facilities Account No. 170.40.4031-57300, $225,000 to Parks Account No. 170.40.4032-57300 and $624,702 to Fleet Account No. 170.40.4033-57300 for vehicle and equipment purchases;

3. Appropriate $150,000 in Equipment Replacement Fund No. 40.4033-57300 received from the proceeds from sales of vehicles and equipment; and

4. Authorize the City Manager to execute all documents related to the purchase of the recommended vehicles and equipment.

5. Senior Center Restrooms ADA Improvement Project (CIP No. 50036) – Notice of Completion. (500)
Recommendation:

1. Accept the work as completed for the Senior Center Restrooms ADA Improvement Project, (CIP No. 50036) constructed by Global Builders, Inc. and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder;

2. Authorize the City Manager or designee to release the retention payment to Global Builders, Inc. following the mandatory waiting period from the date the Notice of Completion is recorded; and

3. Appropriate the unused balance of approximately $42,703 from the fiscal year (FY) 2022-23 Senior Center ADA Restroom Improvement Project (CIP No. 50036) to the Teen Center Renovation Project (CIP No. 50100).

Water Authority:

6. Minutes:
• Water Authority regular meeting March 12, 2024
Recommendation: Approve

7. Approve Purchase of a Case 590SN Tractor Loader Backhoe from Sonsray Machinery, LLC. (700)
Recommendation:

1. Approve the purchase of a 590SN Tractor Loader Backhoe Case Heavy Equipment from Sonsray Machinery, LLC utilizing Cooperative Agreement Contract No. 011723-CNH through Sourcewell in the amount of $186,000 and authorize the Executive Director to execute all documents related to the purchase of the equipment.

CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION
REGULAR AGENDA: None

CITY MANAGER/STAFF REPORTS
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234

REPORTS, NEW BUSINESS, OLD BUSINESS)
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CLOSED SESSION: None
ADJOURNMENT:

AFFIDAVIT OF POSTING
I, Cynthia Ayala, City Clerk, for the City of Pico Rivera, DO HEREBY CERTIFY, under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the Pico Rivera City Hall bulletin board, Pico Rivera website www.pico-rivera.org, Pico Rivera Post Office and Parks: Smith, Pico and Rivera which are available for the public to view on this 4th, day of April 2024.

Dated this 4th, day of April 2024.

Cynthia Ayala, CMC
City Clerk
SB343 NOTICE
In compliance with and pursuant to the provisions of SB343 any public writing distributed by the City Clerk to at least a majority of the City Council Members regarding any item on this regular meeting agenda will be available on the City’s website.

STATEMENT REGARDING DECORUM AT CITY COUNCIL MEETINGS
If you wish to speak at the time set aside for public comments, the City Council has established the following standards and Rules of Decorum as allowed by State law. • Public comment is limited to those portions of the meeting referred to as Public Comments. These portions are intended for members of the public to address the City Council, Successor Agency, Housing Assistance Agency or Water Authority on matters related to agendas or any other items under the subject matter jurisdiction of the City Council or Agencies. Please fill out the desired color-coded card prior to the start of the meeting at 6:00 p.m. Once the meeting has begun, no further cards will be accepted. • A yellow Public Hearing Comment Request card must be completed to speak during a Public Hearing.
• A green Public Comment Request – Card is for those wishing to address the Council/Agency on agenda items or any other items under the subject jurisdiction of the City Council/Agency.
• Citizens may address the Council, Successor Agency or Housing Assistance Agency once for a maximum of three minutes. After each speaker returns to his/her seat, the Mayor shall determine the time and manner of response, but typically if answers are available, they will be given after all speakers have had an opportunity to address the City Council.
• Members of the audience are asked to refrain from clapping or otherwise speaking from their seats. Those not meeting the standards for decorum may be escorted from the meeting.

RULES OF DECORUM CAN BE FOUND IN THE PICO RIVERA MUNICIPAL CODE SECTION

2.08.050 AS ESTABLISHED BY ORDINANCE 783 ADOPTED ON AUGUST 20, 1990 AND AMENDED BY ORDINANCES 822 (SEPTEMBER 21, 1992) AND 1020 (MARCH 21, 2006).

Tuesday, March 26, 2024
A Regular Meeting of the City Council and Housing Assistance Agency was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.

Mayor/Chairman Lara called the regular meeting to order at 6:00 p.m. on behalf of the City Council and the Housing Assistance Agency.

PRESENT: Camacho, Garcia, Lutz, Sanchez, Lara
ABSENT: None
*Councilmember Dr. Sanchez arrived at 6:03 p.m.

COMMISSIONERS PRESENT:
• Rocio Estrada, Parks and Recreation Commission
• Bob Perez, Sister City Commission
INVOCATION: Delivered by Imam Malik Tariq Mahmood, President of Ahmadiyya Muslim Community Los Angeles Chapter
PLEDGE OF ALLEGIANCE: Led by Councilmember Lutz
SPECIAL PRESENTATION(S):
• A Proclamation for the Muslim Holy Month of Ramadan beginning March 10, 2024 through April 9, 2024, was presented to the Ahmadiyya Muslim Community Los Angeles Chapter
• Certificates of Recognition were presented to the Pico Rivera Jr. Pee Wee Donnas Cheer Team
• Senator Bob Archuleta’s Women of Achievement Presentation Senator Bob Archuleta gave a brief presentation on the recent 2024 California Making Herstory event where Pico Rivera resident and long-time business owner of Mario’s Tacos, Celia Jimenez was recognized.

PUBLIC HEARING:

Housing Assistance Agency:

1. Public Hearing – Pico Rivera (Section 8) Public Housing Agency Plan for Fiscal Years 2020-2025. (1600)
Chairman Lara opened the public hearing and noted that there were no written or oral communications to provide public testimony.
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Chairman Lara closed the public hearing.

Motion by Commissioner Camacho, seconded by Vice Chairman Garcia to: 1) Conduct a public hearing for the City of Pico Rivera Housing Assistance Agency’s goals, objectives and policies identified on the 5-year Public Housing Agency Plan for fiscal year 2020-2025; and 2) Authorize the City of Pico Rivera Housing Assistance Agency staff to submit the Civil Rights Certification form to the U.S. Department of Housing and Urban Development. Motion carries by the following roll call vote:

AYES: Camacho, Garcia, Lutz, Sanchez, Lara
NOES: None
PUBLIC COMMENTS:

Lauren Talbott, Pico Rivera Library Manager:
• Addressed the City Council regarding library updates and upcoming events for the month of March and April.

Esther Almeida:
• Addressed the City Council regarding the Senior Center facility and acknowledged the great leadership of Supervisor Lizet Olmos.

Lupe Diaz:
• Addressed the City Council regarding the Senior Center facility and acknowledged the great leadership of Supervisor Lizet Olmos.

The following speakers addressed the City Council regarding the Congressional H.Res.786 Resolution relating to ceasefire in Palestine.

1. Lulu Ruiz 5. Alex Rocha

2. Armando 6. Margaret Pierro

3. Fernando

4. Rodolfo
Written communication was received by the following:

Michael Wauschek:
• Addressed the City Council regarding ceasefire in Palestine.

CONSENT CALENDAR ITEMS:

City Council:

2. Minutes:
• Approved City Council regular meeting of March 12, 2024

3. Approved 13th Warrant Register of the 2023-2024 Fiscal Year. (700) Check Numbers: 294062-294170; 13364-13429
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Special Check Numbers: 13404, 13428

4. Second Reading – Adoption of Ordinance No. 1183 Amending Chapter 3.20 Purchasing, of the Pico Rivera Municipal Code. (700)

1. Adopted Ordinance No. 1183 amending Chapter 3.20 Purchasing, of the Pico Rivera Municipal Code.

Ordinance No. 1183 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 3.20

PURCHASING OF THE PICO RIVERA MUNICIPAL CODE (SECOND

READING AND ADOPTION)

5. Housing Element Annual Progress Report for the 2023 Reporting Period. (1600)

1. Approved Resolution No. 7325, authorizing the City Manager and/or the designee to file the report with the Governor’s Office of Planning and Research and the California Department of Housing and Community Development; and

2. Received and filed the Housing Element Annual Progress Report for Calendar Year 2023.

Resolution No. 7325 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, APPROVING THE 2023

HOUSING ELEMENT ANNUAL PROGRESS REPORT AND DIRECTING

STAFF TO SUBMIT TO THE STATE OF CALIFORNIA DEPARTMENT

OF HOUSING AND COMMUNITY DEVELOPMENT (HCD)

6. Resolution Authorizing Submittal of an Application for Funding Under the Home Investment Partnerships Program. (700)

1. Approved Resolution No. 7326 authorizing submittal of an application to the California Department of Housing and Community Development under the HOME Investment Partnerships Program’s 2022-2023 Notice of Funding Availability.

Resolution No. 7326 A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PICO RIVERA, CALIFORNIA, AUTHORIZING SUBMITTAL OF

AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF HOUSING

AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE

HOME INVESTMENT PARTNERSHIPS PROGRAM

7. Approve Appointment of Kenneth L. Louie, Interim Administrative Services Director. (500)

1. Approved Resolution No. 7327, appointing Retired Annuitant Kenneth L.

Louie as Interim Director of Administrative Services pursuant to Government Code Sections 7522.56 and 21221; and
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2. Approved Amendment No. 1 to Professional Services Agreement No. 24- 2292 with Kenneth L. Louie, in an amount not-to-exceed $150,000 for Interim Administrative Services Director services.

Resolution No. 7327 A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PICO RIVERA, CALIFORNIA, APPROVING THE
APPOINTMENT OF RETIRED ANNUITANT KENNETH L. LOUIE AS

INTERIM DIRECTOR OF ADMINISTRATIVE SERVICES PURSUANT TO GOVERNMENT CODE §7522.56 AND §21221(G)
Agreement No. 24-2292-1

8. Award of Professional Services Agreement with Harris & Associates, Inc. for a Development Impact Fee Study. (500)

1. Awarded a Professional Services Agreement to Harris & Associates, Inc. to prepare a Development Impact Fee Study for an amount not-to-exceed $57,000; and

2. Authorized the City Manager to execute the Professional Services Agreement with Harris & Associates, Inc., in a form approved by the City Attorney for a term of one (1) year with a second-year extension if required.

Agreement No. 24-2300

9. On-Call Construction Management and Inspection Services – Award Professional Services Agreements. (500)

1. Approved a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to Willdan Engineering to provide oncall construction management and inspection services;

2. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to FCG Consultants, Inc. to provide on-call construction management and inspection services;

3. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to Fountainhead Consulting Corporation to provide on-call construction management and inspection services;

4. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to GK & Associates to provide on-call construction management and inspection services;

5. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to Z&K Consultants, Inc. to provide on-call construction management and inspection services;

6. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to AKM Consulting Engineers to provide on-call construction management and inspection services; 3-26-24.CityCouncilMinutes

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7. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to Gannett Fleming to provide on-call construction management and inspection services;

8. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to Southstar Engineering and Consulting, Inc. to provide on-call construction management and inspection services;

9. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to NV5, Inc. to provide on-call construction management and inspection services;

10. Awarded a Professional Services Agreement for a term of five (5) years in the total amount of up to $2,500,000 to Pacifica Services, Inc. to provide on-call construction management and inspection services; and

11. Authorized the City Manager to execute the agreements in a form approved by the City Attorney.

Agreement No. 24-2301 Agreement No. 24-2306
Agreement No. 24-2302 Agreement No. 24-2307
Agreement No. 24-2303 Agreement No. 24-2308
Agreement No. 24-2304 Agreement No. 24-2309
Agreement No. 24-2305 Agreement No. 24-2310

10. Treasurer’s Monthly Investment Transaction Report as of February 29, 2024. (700)

1. Received and filed the Treasurer’s Monthly Investment Transaction Report as of February 29, 2024.

Housing Assistance Agency:

11. Minutes:
• Received and filed the Housing Assistance Agency regular meeting of March 14, 2023 and special meeting August 22, 2023
Motion by Councilmember/Commissioner Lutz, seconded by Mayor Pro Tem/Vice Chairman Garcia to approve Consent Calendar Item Nos. 2 through 11. Motion carries by the following roll call vote:

AYES: Camacho, Garcia, Lutz, Sanchez, Lara
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION: None REGULAR AGENDA: None
CITY MANAGER/STAFF REPORTS:
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City Manager Carmona highlighted the recent $850,000 in grant funding received for the City of Pico Rivera’s Historic Whittier Boulevard Neighborhood Paseos project secured by Congresswoman Linda T. Sanchez.

GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234 REPORTS, NEW BUSINESS, OLD BUSINESS):

Councilmember Lutz, Councilmember Camacho and Mayor Pro Tem Garcia commented on the grant funding received for the City of Pico Rivera’s Historic Whittier Boulevard Neighborhood Paseos project.

Councilmember Camacho reported on behalf of SEAACA announced the upcoming Pet Adoption event; commented on his attendance at the CivicWell Conference and requested a citywide traffic safety assessment; seconded by Mayor Pro Tem Garcia.

Mayor Pro Tem Garcia and Mayor Lara commented on the Smith Park Friendly Senior board installation. Mayor Pro Tem Garcia highlighted the Pico Rivera Go-Getters Opening Day, and the Shade Lane Senior’s 64th Anniversary event. He also requested staff to update the current graffiti ordinance; seconded by Mayor Lara.

City Council commented on the recent Opening Day Ceremony’s for Rivera Baseball Association (RBA) and Pico Rivera Girls Fastpitch Softball and highlighted the City’s Easter Eggstravaganza event.

Mayor Lara reported on his attendance at a recent Mines Avenue Bikeway Project Community meeting and a Mayoral roundtable meeting.

City Attorney Alvarez-Glasman stated that a third Closed Session item regarding Conference with Legal Counsel – Anticipated Litigation be added to the Agenda.

Motion by Councilmember Camacho, seconded by Councilmember Lutz to add item (c) Conference with Legal Counsel – Anticipated Litigation, Government Code section 54956.9 (d)(2) to the agenda. Motion carries by the following roll call vote:

AYES: Camacho, Garcia, Lutz, Sanchez, Lara
NOES: None
Recessed to Closed Session at 7:15 p.m.

ALL CITY COUNCIL MEMBERS WERE PRESENT
Reconvened from Closed Session at 8:13 p.m.

ALL CITY COUNCIL MEMBERS WERE PRESENT
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CLOSED SESSION(S):
a. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representative: City Manager Carmona, Human Resources Director Shirinian, and Assistant City Manager Garcia
Employee Organization: Service Employee International Union Local 721 Fulltime, Part-time and Directors Units, and Confidential Employees Association City Attorney Alvarez-Glasman stated that direction was provided to the City’s negotiators; no final action was taken and there was nothing further to report. b. PUBLIC EMPLOYEE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Position: Director
City Attorney Alvarez-Glasman stated that direction was provided by City Council; no final action was taken and there was nothing further to report. c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One matter related to a bidding matter
City Attorney Alvarez-Glasman stated that City Council received a briefing and direction was provided by City Attorney to bring back at a future meeting; no final action was taken and there was nothing further to report.

ADJOURNMENT:

Mayor/Chairman Lara adjourned the City Council and Housing Assistance Agency meeting at 8:14 p.m. in memory of City resident Von Stroff. There being no objection it was so ordered.

AYES: Camacho, Garcia, Lutz, Sanchez, Lara
NOES: None

_____________________________________
Andrew C. Lara, Mayor/Chairman
ATTEST:
_______________________________
Cynthia Ayala, CMC, City Clerk/Authority Secretary
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I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council regular meeting dated March 26, 2024 and approved by the City Council on April 9, 2024.
________________________________
Cynthia Ayala, CMC, City Clerk/Authority Secretary
1a

MEETING DATE: 04/09/2024

CHECK DATE STARTING ENDING AMOUNT
CHECK NUMBERS: 03/15/24-03/28/24 294171 294282 $2,268,038.32 ACH NUMBERS: 03/15/24-03/28/24 13430 13497 $812,576.81

PRE-NOTE
TOTAL REGISTER AMOUNT: $ 3,080,615.13
14th WARRANT REGISTER OF THE 2023 - 2024 FISCAL YEAR

SPECIAL CHECKS/EFT

VOIDED CHECKS
2 Number Date Description
Transaction
Amount
294171 03/18/2024 03/25/2024 $800.00
Invoice Amount
03/23/24 $800.00
294172 03/18/2024 03/21/2024 $6,685.00
Invoice Amount
417679 $6,685.00
294173 03/20/2024 03/26/2024 $105.98
Invoice Amount
8810406455068 $105.98
294174 03/20/2024 03/26/2024 $1,641.10
Invoice Amount
8810407128961 $59.67
8810406735359 $79.10
8810406735358 $158.58
8810406635352 $65.26
8810406635312 $619.48

MECHANIC SHOP SUPPLIES

EQUIPMENT MAINTENANCE AND REPAIR, BOBCAT

MECHANIC SHOP SUPPLIES

MECHANIC SHOP SUPPLIES
Accounts Payable ADVANCE AUTO PARTS
Description
EASTER CANDY FOR EASTER EVENT 03/23/24
Accounts Payable ADVANCE AUTO PARTS
Description
DJ SERVICES FOR EASTER EVENT 03/23/24
Accounts Payable Jacks Candy
Description
CBC GenOpe - CBC General Operating
Check
Accounts Payable Bryan Ramirez (DJ Beatdrop)
Description
City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Source Payee Name
user: Georgina Maldonado Pages: 1 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 8810406628773 $635.90
8810406535299 $23.11
294175 03/20/2024 $1,957.18
Invoice Amount
1212547 $1,957.18
294176 03/20/2024 03/26/2024 $44,740.95
Invoice Amount
2023-12-21000 $44,740.95
294177 03/20/2024 03/22/2024 $2,923.28
Invoice Amount
2339-24 $2,923.28
294178 03/20/2024 $201.01
Invoice Amount
240306025101 $201.01
294179 03/20/2024 03/25/2024 $29,552.00
Invoice Amount
23142-1 GUARD RAIL REPAIRS $29,552.00
AFTER HOURS ANSWERING SVC FEBRUARY 2024, WATER DEPT.

Accounts Payable C & W CONSTRUCTION SPECIALTIES, INC.

Description

FARMERS MARKET STREET BANNERS
Accounts Payable Ansafone Contact Center, Labell Exchange & BTE Com
Description
LEGAL SVCS DECEMBER 2023
Accounts Payable American Marker
Description

SMALL TOOLS & EQUIPMENT
Accounts Payable Alvarez-Glasman & Colvin
Description

MECHANIC SHOP SUPPLIES
Accounts Payable Alan's Lawnmower & Garden Center
Description

MECHANIC SHOP SUPPLIES
user: Georgina Maldonado Pages: 2 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 294180 03/20/2024 $622.68
Invoice Amount
B2738497 $622.68
294181 03/20/2024 $200.00
Invoice Amount
85545 $200.00
294182 03/20/2024 $260.37
Invoice Amount
54473 $260.37
294183 03/20/2024 03/26/2024 $202,814.90
Invoice Amount
2402-093 $2,540.00
2402-092 $200,274.90
294184 03/20/2024 $10.00
Invoice Amount
842547 $10.00
Description

REFUND ON CANCELED DJ PARTY AT SENIOR CENTER
PROF SVCS THROUGH 02/29/24, PR YOUTH CENTER RENOVATION
PROF SVCS THROUGH 02/29/24, SMITH PARK AQUATIC CENTER
Accounts Payable DE SOTO, CYNTHIA

VINYL LETTERING FOR PARKING ENFORCEMENT
Accounts Payable DAHLIN GROUP, INC
Description
PRE-EMPLOYMENT LIVE SCANS 02/02/24-02/21/24
Accounts Payable Crocker Signs & Screen Printing
Description

SENIOR CENTER EASTER CARDS
Accounts Payable Certifix Live Scan
Description
Accounts Payable CardsDirect, Inc.

Description
user: Georgina Maldonado Pages: 3 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 294185 03/20/2024 $8.33
Invoice Amount
GA434644 $8.33
294186 03/20/2024 $90.00
Invoice Amount
ADur-WINWk9-24 $90.00
294187 03/20/2024 03/21/2024 $1,852.20
Invoice Amount
03-CPR203EASTER $1,852.20
294188 03/20/2024 03/25/2024 $486.00
Invoice Amount
OWIN24 3-13 $486.00
294189 03/20/2024 03/26/2024 $180.00
Invoice Amount
LKEli-WINWk9-24 $180.00
294190 03/20/2024 $6,416.38
Invoice Description Amount
Description
OFFICIATING SVCS 03/08/24-03/09/24
Accounts Payable EMERGENCY VEHICLE SPECIALTIES, EVS INC.

Description
WINTER YOUTH BASKETBALL OFFICIALS 81 GAMES
Accounts Payable ELISALDEZ, LOUIS
Description
STAFF LUNCH FOR EASTER EVENT, 3/23/24
Accounts Payable Elisaldez , Louie
Description
OFFICIATING SVCS 03/08/24
Accounts Payable El Camino Mexican Grill- Alma Villanueva Description
Washington/ Paramount Drain & Pipeline - April 2024
Accounts Payable DURAZO, ALFRED
Accounts Payable Department of Water and Power
user: Georgina Maldonado Pages: 4 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 12633 $3,208.19
12632 $3,208.19
294191 03/20/2024 $77.04
Invoice Amount
21587032 $77.04
294192 03/20/2024 03/25/2024 $84.00
Invoice Amount
6958 $84.00
294193 03/20/2024 03/25/2024 $98.15
Invoice Amount
027233754 $98.15
294194 03/20/2024 03/25/2024 $617.24
Invoice Amount
50406 $617.24
294195 03/20/2024 $90,373.25
Invoice Amount
2251 $14,201.25
Accounts Payable Infinity Technologies
Description
ON CALL IT MANAGEMENT FEBRUARY 2024
Accounts Payable Industrial Pipe & Steel Company
Description

MAINTENANCE SUPPLIES
Accounts Payable Galls Parent Holdings, LLC
Description

JACKET FOR FIELD STAFF
Accounts Payable Fast 5 Pico Rivera 5, LLC
Description
CITY FLEET CAR WASHES FEBRUARY 2024
Accounts Payable Ewing Irrigation Products Inc
Description

IRRIGATION SUPPLIES

LIGHT BAR INSTALLATION

LIGHT BAR INSTALLATION
user: Georgina Maldonado Pages: 5 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 2288 $9,612.00
2289 $47,400.00
2252 $4,567.50
1769 $4,385.00
2212 $10,207.50
294196 03/20/2024 03/25/2024 $2,176.38
Invoice Amount
61506 $2,176.38
294197 03/20/2024 $180.00
Invoice Amount
AJon-WINWK9-24 $180.00
294198 03/20/2024 $2,580.67
Invoice Amount
610216 $2,580.67
294199 03/20/2024 03/26/2024 $424.46
Invoice Amount
19337 $424.46
Description

PRESSURE WASHER AND WAND REPLACEMENT
Description

LASER FOR SHERIFF DEPT
Accounts Payable L. A. Pressure Supply LLC
Description
OFFICIATING SVCS 03/08/24-03/09/24
Accounts Payable Kustom Signals, Inc
Description
BUS TRANSPORTATION TO NEWPORT BEACH FOR OEGP 03/16/24
Accounts Payable JONES, ANDRE
GIS COORDINATION SVCS, SEPTEMBER 2023
GIS COORDINATION SVCS, FEBRUARY 2024
Accounts Payable Inland Empire Stages, LTD
DATTO SOFTWARE FEBRUARY 2024
DATTO SOFTWARE FEBRUARY 2024
3DI PERMITTING FEBRUARY 2024
user: Georgina Maldonado Pages: 6 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 294200 03/20/2024 03/25/2024 $19.20
Invoice Amount
6022228 $19.20
294201 03/20/2024 03/21/2024 $140.00
Invoice Amount
300014337 $140.00
294202 03/20/2024 03/25/2024 $80,371.90
Invoice Amount
PROGRESS PMT 3 $84,602.00
PROGRESS PMT 3-A ($4,230.10)
294203 03/20/2024 $115.66
Invoice Amount
71448 $115.66
294204 03/20/2024 $1,990.00
Invoice Amount
51790 $1,990.00
294205 03/20/2024 Accounts Payable National Association of Housing and Redevelopment, $91.44 PSWRC
Accounts Payable Nada Bus, Inc
Description
BUS TRANSPORTATION TO MINI OLYMPICS 02/28/24
Accounts Payable Minuteman Press
Description
WEEKLY OON1 & OON2 ENROLLMENT NOTICES.

Description
PROF SVCS 02/01/24-02/29/24, YOUTH CENTER RENOVATION PROJECT PROF SVCS 02/01/24-02/29/24, YOUTH CENTER RENOVATION PROJECT Description

CAPPO MEMBERSHIP FOR LINO VALLEJO
Accounts Payable MBC ENTERPRISES INC.

Description
METRO 30 DAY SENIOR PASS
Accounts Payable Lino Vallejo
Accounts Payable L.A. County Metropolitan Trans Authority (TAP) user: Georgina Maldonado Pages: 7 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
PSWRCMS2024 $91.44
294206 03/20/2024 $7,500.00
Invoice Amount
242 $7,500.00
294207 03/20/2024 $400.00
Invoice Amount
1273439-A $400.00
294208 03/20/2024 $414.00
Invoice Amount
2116609 $138.00
2117878 $138.00
2119150 $138.00
294209 03/20/2024 $300.00
Invoice Amount
117 $300.00
294210 03/20/2024 03/26/2024 $11,671.48
Description
DEPOSIT FOR SENIOR CENTER SPRING PAINT PARTY 04/23/24
Accounts Payable Pico Water District
PAY PHONES FOR PR CITY HALL & PUBLIC LIBRARY FEBRUARY 2024 PAY PHONES FOR PR CITY HALL & PUBLIC LIBRARY MARCH 2024 Accounts Payable Paint 'n Pour
Accounts Payable Pacific Telemanagement Services (PTS)
Description
PAY PHONES FOR PR CITY HALL & PUBLIC LIBRARY JANUARY 2024 Accounts Payable On The Go DJ Pro, Inc
Description
SENIOR CENTER DJ ENTERTAINMENT 04/17/24
Accounts Payable Ollin Strategies
Description
CONSULTINGS SVCS MARCH 2024
Description
2024 PSWRC NAHRO ANNUAL MEMBERSHIP DUE
user: Georgina Maldonado Pages: 8 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
2024JAN-PICOWD-A $4,839.99
2024JAN-PICOWD-B $6,798.43
2024JAN-PICOWD-C $33.06
294211 03/20/2024 $644.21
Invoice Amount
60652023 $644.21
294212 03/20/2024 03/25/2024 $10.00
Invoice Amount
842548 $10.00
294213 03/20/2024 $109.07
Invoice Amount
19638 $109.07
294214 03/20/2024 $13.87
Invoice Amount
PCA030624-RM $13.87
294215 03/20/2024 $1,271.96
PLANNING COMMISSION ACADEMY 03/06/24-03/08/24
Accounts Payable School Outfitters LLC

MAINTENANCE SUPPLIES
Accounts Payable Robert Anthony Martinez
Description

REFUND FOR CANCELLED DJ PARTY AT SENIOR CENTER
Accounts Payable Roadline Products Inc., USA
Description
MAINTENANCE AND RENTAL, 1/1/24-3/31/24
Accounts Payable REYES, LYDIA
Description
UTILITIES FOR JANUARY 2024
Accounts Payable Quadient Leasing USA, Inc.

Description
Description
UTILITIES FOR JANUARY 2024
UTILITIES FOR JANUARY 2024
user: Georgina Maldonado Pages: 9 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
INV14117652 $465.17
INV14116824 $806.79
294216 03/20/2024 $915.00
Invoice Amount
030724/PICO $915.00
294217 03/20/2024 $256.00
Invoice Amount
719470 $256.00
294218 03/20/2024 $1,064.04
Invoice Amount
INVP501412094 $1,064.04
294219 03/20/2024 $5,330.00
Invoice Amount
52213158 $5,330.00
294220 03/20/2024 $960.00
Invoice Description Amount
Description
PROF SVCS THROUGH 02/23/24, WATER MAIN REPLACEMENT PROJECTS Accounts Payable Transtech Engineers, Inc
Description

WEED ABATEMENT FOR STREET DIVISION
Accounts Payable Tetra Tech, Inc
Description
PRE-EMPLOYMENT LIVE SCANS FOR FEBRUARY 2024
Accounts Payable Target Specialty Products
Description
2024 A-C DIVISION ENTRY FEE
Accounts Payable State of California Dept of Justice

FURNITURE FOR YOUTH CENTER (BEAN BAG)

FURNITURE FOR YOUTH CENTER (STOOLS)
Accounts Payable Southern California Municipal Athletic Federation Description
user: Georgina Maldonado Pages: 10 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 20241482 $960.00
294221 03/20/2024 $770.72
Invoice Amount
11918 $770.72
294222 03/20/2024 $541.19
Invoice Amount
5403353404 $89.36
5403389270 $123.61
5403387220 $328.22
294223 03/20/2024 03/26/2024 $290.60
Invoice Amount
2190134821 $290.60
294224 03/20/2024 03/26/2024 $355.70
Invoice Amount
2190138379 $355.70
294225 03/20/2024 03/26/2024 $6,254.04
Invoice Amount

UNIFORM RENTAL SVCS
Accounts Payable United Waterworks, Inc
Description

UNIFORM RENTAL SVCS
Accounts Payable UNIFIRST CORPORATION
Description

PROPANE FOR ASPHALT MAINTENANCE
Accounts Payable UNIFIRST CORPORATION
Description
Description

PROPANE FOR ASPHALT MAINTENANCE

PROPANE FOR ASPHALT MAINTENANCE
Description

PROFESSIONAL SVCS, MEDIA MANAGEMENT POWER CHOICE MARKETING Accounts Payable Uhaul
PROF SVCS THROUGH 01/31/24, PR CITY ENGINEERING SVCS
Accounts Payable Tripepi, Smith and Associates, Inc.
user: Georgina Maldonado Pages: 11 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 S100128632.001 $2,858.13
S100128609.001 $223.93
S100128400.001 $913.70
S100128632.002 $1,604.57
S100128856.001 $653.71
294226 03/20/2024 $1,614.70
Invoice Amount
INV00293110 $1,614.70
294227 03/20/2024 03/21/2024 $600.00
Invoice Amount
032024STRTCHG-RV $600.00
294228 03/20/2024 03/25/2024 $3,337.00
Invoice Amount
211721 $3,337.00
294229 03/20/2024 $425.22
Invoice Amount
407920 $425.22
Description

BACKPACK SPRAYER FOR PARKS
Description
TREE TRIMMING 2/16/24-2/29/24
Accounts Payable Whittier Fertilizer Company
Description
STARTING CHANGE FUND FOR CITY EVENT, 2024
Accounts Payable West Coast Arborists, Inc
Description
Water Level Meter For Plant Maintenance and repair
Accounts Payable VELOZ, RICARDO

MAINTENANCE SUPPLIES

MAINTENANCE SUPPLIES
Accounts Payable USA BLUEBOOK

MAINTENANCE SUPPLIES

MAINTENANCE SUPPLIES
user: Georgina Maldonado Pages: 12 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 294230 03/20/2024 $21.22
Invoice Amount
PCA030624-YR $21.22
294231 03/20/2024 03/26/2024 $90.00
Invoice Amount
AZav-WINWk9-24 $90.00
294232 03/20/2024 03/21/2024 $217,001.50
Invoice Amount
2 $228,422.63
2-A ($11,421.13)
294233 03/27/2024 $75.00
Invoice Amount
COMSTP031424-GA $75.00
294234 03/27/2024 $959.18
Invoice Amount
2341-24 $959.18
294235 03/27/2024 Accounts Payable CNS Engineers, Inc. $44,721.98 Accounts Payable American Marker
Description

EASTER EVENT MESH BANNERS
Accounts Payable AGUIRRE, GLORIA, E.

Description
COMMISSIONER STIPEND FOR MEETING 03/14/24
Description
PROFESSIONAL SVCS 12/11/23-2/5/24, SENIOR CENTER TENANT IMPROVE PROFESSIONAL SVCS 12/11/23-2/5/24, SENIOR CENTER TENANT IMPROVE Description
OFFICIATING SVCS 03/08/24
Accounts Payable GLOBAL BUILDERS INC.

Description
PLANNING COMMISSION ACADEMY 03/06/24-03/08/24
Accounts Payable ZAVALA, ANGEL
Accounts Payable Yarisma Rocha
user: Georgina Maldonado Pages: 13 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
22007-6 $44,721.98
294236 03/27/2024 $2,971.51
Invoice Amount
RE-PW24031105260 $2,971.51
294237 03/27/2024 $171.02
Invoice Amount
RE-PW24031105640 $171.02
294238 03/27/2024 $1,697.85
Invoice Amount
54540 $1,697.85
294239 03/27/2024 $2,250.11
Invoice Amount
W14113800101 $2,250.11
294240 03/27/2024 $61.95
Invoice Amount
20044206 031524 $61.95
Accounts Payable DS Waters of America, LP
Description
WATER DELIVERY FOR CHW 02/15/24
Accounts Payable DISCOUNT SCHOOL SUPPLY
Description
REACH CLUB CURRICULUM SUPPLIES FOR ALL 8 SITES
Accounts Payable Crocker Signs & Screen Printing
Description

PLASTICADE TRAFFIC & PARKING SIGNS
Accounts Payable County of Los Angeles Dept of Public Works Description

TRAFFIC SIGNAL MAINTENANCE ROSE HILLS & SAN GABRIEL
Accounts Payable County of Los Angeles Dept of Public Works Description
PROF SVCS THROUGH 02/24, IW PICO RIVERA
Description
PROF SVCS 01/01/24-01/26/24, WASHINGTON BLVD OVER RIO HONDO user: Georgina Maldonado Pages: 14 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 294241 03/27/2024 $75.00
Invoice Amount
COMSTP031424-RS $75.00
294242 03/27/2024 $13,108.84
Invoice Amount
240216 $13,108.84
294243 03/27/2024 $75.00
Invoice Amount
COMSTP031424-KG $75.00
294244 03/27/2024 $10,000.00
Invoice Amount
2023-00002354 $10,000.00
294245 03/27/2024 $162.30
Invoice Amount
9056820922 $162.30
294246 03/27/2024 Accounts Payable Graphics World $1,293.00 Accounts Payable Grainger
Description

MAINTENANCE SUPPLIES
Accounts Payable GLOBAL BUILDERS INC.

Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 9200 MINES AVE
Accounts Payable GARCIA, KIMBERLY
Description
COMMISSIONER STIPEND FOR MEETING 03/14/24
Accounts Payable Fiesta Cooperative Inc.

Description
DIAL-A-TAXI FEBRUARY 2024
Accounts Payable ESTRADA SANTOS, ROCIO
Description
COMMISSIONER STIPEND FOR MEETING 03/14/24
user: Georgina Maldonado Pages: 15 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
24101 $1,293.00
294247 03/27/2024 $125,505.93
Invoice Amount
PROGRESS PMT 5 $132,111.50
PROGRESS PMT 5-A ($6,605.57)
294248 03/27/2024 $8,992.50
Invoice Amount
2113 $8,992.50
294249 03/27/2024 $1,610.75
Invoice Amount
INV-1579 $1,610.75
294250 03/27/2024 $1,083.50
Invoice Amount
005(23-300) $1,083.50
294251 03/27/2024 $1,250.00
Invoice Amount
PROF SVCS 11/01/23-12/31/23, UNDERPASSES AND TWO PUMP STATIONS Accounts Payable Keenan & Associates
Description

GOLF COURSE KEYS
Accounts Payable JMD (JM Diaz)
Description
GIS COORDINATION SVCS, JANUARY 2024
Accounts Payable INNOVATIVE LOCK SERVICES INC.

Description
PROF SVCS 12/26/23-01/20/24, PR REGIONAL BIKEWAY PROJECT Accounts Payable Infinity Technologies
Description
Accounts Payable GRIFFITH COMPANY
Description
PROF SVCS 12/26/23-01/20/24, PR REGIONAL BIKEWAY PROJECT Description

GOLF COURSE SCORE CARD
user: Georgina Maldonado Pages: 16 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 302409 $1,250.00
294252 03/27/2024 $1,073,510.15
Invoice Amount
242356EC $1,071,028.05
242570EC $2,482.10
294253 03/27/2024 $75.00
Invoice Amount
COMSTP031424-ML $75.00
294254 03/27/2024 $7,000.00
Invoice Amount
11032224 $7,000.00
294255 03/27/2024 $2,676.00
Invoice Amount
2023-675-673 $2,676.00
294256 03/27/2024 $1,998.00
Invoice Amount
0247128 $1,998.00
Description
ADMINISTRATION FEE 4Q23, (ER)
Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 8137 1/2 CORAL LN
Accounts Payable Midamerica Administrative and Retirement Solutions Description
PREVENTIVE ULTRASOUND SCREENINGS 02/27/24-03/21/24
Accounts Payable MENDOZA-MACHUCA, CYNTHIA
Description
COMMISSIONER STIPEND FOR MEETING 03/14/24
Accounts Payable Longevity Inc (Soloutions and Insight Inc) SHERIFF SERVICES FOR FEBRUARY 2024
HELICOPTER SVC FEBRUARY 2024
Accounts Payable LIZARRAGA, MARICELA
BENEFIT BRIDGE FEE MARCH 2024, INSTALLMENT 9
Accounts Payable LA County Sheriffs Department
Description
user: Georgina Maldonado Pages: 17 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 294257 03/27/2024 $102,161.01
Invoice Amount
PICO2201-10 $32,997.29
PICO2201-08-A $69,163.72
294258 03/27/2024 $10,000.00
Invoice Amount
2023-00000558 $10,000.00
294259 03/27/2024 $121.28
Invoice Amount
240090 $121.28
294260 03/27/2024 $300.00
Invoice Amount
55170 $300.00
294261 03/27/2024 $5,245.05
Invoice Amount
7501 $2,301.20
7516 Fire Extinguisher Services - Smith Park $961.23
Accounts Payable Phil's Fire Extinguisher Co.

Description

FIRE EXTINGUISHER SVCS CITY YARD
Accounts Payable PARS
Description
TRUST ADMIN SVCS MONTH END 1/31/2024
Accounts Payable Oromill Lumber, Inc.

Description

MAINTENANCE SUPPLIES
Accounts Payable Norm Wilson & Sons, Inc.

Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 7925 ROSEMEAD BLVD PHASE I Description
PROF SVCS 01/01/24-02/29/24, TELEGRAPH ROAD OVER SAN GABRIEL PROF SVCS 07/01/23-10/31/23, TELEGRAPH RD OVER SAN GABRIEL RIVER Accounts Payable NCM Engineering Corporation
user: Georgina Maldonado Pages: 18 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 7517 $513.87
7519 $853.36
7521 $476.93
7522 $138.46
294262 03/27/2024 $3,200.00
Invoice Amount
2024POSTMASTAPR $3,200.00
294263 03/27/2024 $644.21
Invoice Amount
60879688 $644.21
294264 03/27/2024 $85.61
Invoice Amount
CD2882089 $85.61
294265 03/27/2024 $34,725.00
Invoice Amount
01312128 $9,500.00
01312122 $25,225.00
Description
PROF SVCS 01/26/24-02/25/24, 23126 ALEBRIJI DOG PARK
PROF SVCS 01/26/24-02/25/24, 23109 RIO HONDO PARK
Description

MOWER BLADE-FITS TORO FOR GOLF COURSE
Accounts Payable RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.

Description
MAINTENANCE AND RENTAL 4/1/24-6/30/24
Accounts Payable R & R PRODUCTS, INC.

Description
POSTAGE FOR APRIL 2024, CHECK 7 FY 23/24
Accounts Payable Quadient Leasing USA, Inc.

FIRE EXTINGUISHER SVCS SENIOR CENTER

FIRE EXTINGUISHER SVCS PICO PARK
Accounts Payable Postmaster-Santa Fe Springs Post Office

FIRE EXTINGUISHER SVCS RIVERA PARK

FIRE EXTINGUISHER SVCS RIO HONDO PARK
user: Georgina Maldonado Pages: 19 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 294266 03/27/2024 $4,800.00
Invoice Amount
2023-00001898 $4,800.00
294267 03/27/2024 $3,000.00
Invoice Amount
2023-00000597 $3,000.00
294268 03/27/2024 $38,363.93
Invoice Amount
06/01/21 $2,916.34
07/02/21 $1,960.76
08/03/21-A $1,456.03
10/02/21-A $3,256.18
11/01/21-A $1,123.72
12/01/21-A $2,001.07
01/19/22-A $1,832.87
02/02/22 $1,841.07
03/21/22-A $1,948.45
04/02/22-A $1,849.08
05/12/22 $1,935.07
06/01/22-A $1,914.65
SCE SERVICE FEES 04/01/22-04/30/22
SCE SERVICE FEES 05/01/22-05/31/22
SCE SERVICE FEES 01/01/22-01/31/22
SCE SERVICE FEES 02/01/22-02/28/22
SCE SERVICE FEES 03/01/22-03/31/22
SCE SERVICE FEES 10/01/21-10/31/21
SCE SERVICE FEES 11/01/21-11/30/21
SCE SERVICE FEES 12/01/21-12/31/21
SCE SERVICE FEES 06/01/21-06/30/21
SCE SERVICE FEES 07/01/21-07/31/21
SCE SERVICE FEES 09/01/21-09/30/21
Accounts Payable So Calif Edison Company
Description
SCE SERVICE FEES 05/01/21-05/31/21
Accounts Payable ROJAS, GEORGE
Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 8652 1/2 SIDEVIEW DR Accounts Payable RIVERA HOME BUILDERS
Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 8809 1/2 RAILTON ST user: Georgina Maldonado Pages: 20 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 07/01/22 $2,000.93
09/01/22 $1,980.85
10/03/22 $1,968.09
11/04/22-A $1,904.73
12/01/22-A $1,859.12
01/03/23 $1,995.97
02/01/23 $2,618.95
294269 03/27/2024 $404.78
Invoice Amount
68745 $404.78
294270 03/27/2024 $55.00
Invoice Amount
0324CERTREQST-JR $55.00
294271 03/27/2024 $175.00
Invoice Amount
RG 3593205 $175.00
294272 03/27/2024 $1,336.19
Invoice Amount
Accounts Payable Target Specialty Products
Description
Accounts Payable Swank Motion Pictures Inc
Description
MOVIES IN THE PARK 03/21/24
Accounts Payable State Water Resources Control Board (SWRCB) Description

CERTICATE REQUEST FOR JAMES RODRIGUEZ
Accounts Payable Specialized Elevator Corporation
Description
ELEVATOR MAINTENANCE, MARCH 2024
SCE SERVICE FEES 11/01/22-11/30/22
SCE SERVICE FEES 12/01/22-12/31/22
SCE SERVICE FEES 01/01/23-01/31/23
SCE SERVICE FEES 08/01/22-08/31/22
SCE SERVICE FEES 09/01/22-09/30/22
SCE SERVICE FEES 10/01/22-10/31/22
SCE SERVICE FEES 06/01/22-06/30/22
user: Georgina Maldonado Pages: 21 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 INVP501425023 $1,336.19
294273 03/27/2024 $724.00
Invoice Amount
CINV-034631 $724.00
294274 03/27/2024 $8,234.69
Invoice Amount
S100129169.001 $286.11
S100129239.001 $211.68
S100128706.001 $7,736.90
294275 03/27/2024 $7,074.20
Invoice Amount
767131 $7,074.20
294276 03/27/2024 $606.13
Invoice Amount
707965 $606.13
294277 03/27/2024 $1,406.02
Invoice Description Amount
Description
SAND
Accounts Payable Whittier Fertilizer Company
Description
PROF SVCS 02/01/24-02/29/24, PR COUNCIL CHAMBER
Accounts Payable West Coast Sand & Gravel, Inc.

MAINTENANCE SUPPLIES

MAINTENANCE SUPPLIES
Accounts Payable Ware Malcomb
Accounts Payable United Waterworks, Inc
Description

MAINTENANCE SUPPLIES
Accounts Payable TRUSAIC
Description
2023 U.S. MAIL DISTRIBUTION FEE

WEED ABATEMENT FOR PARKS
user: Georgina Maldonado Pages: 22 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 408495 $217.52
408804 $963.59
408809 $224.91
294278 03/28/2024 $48.64
Invoice Amount
M0163615072 $48.64
294279 03/28/2024 $397.71
Invoice Amount
032824 $397.71
294280 03/28/2024 $50.00
Invoice Amount
032824 $50.00
294281 03/28/2024 $402.03
Invoice Amount
032824 $402.03
294282 03/28/2024 $105.00
Invoice Amount
EMPLOYEE DEDUCTION FOR P/E 03/22/24
Accounts Payable SEIU Local 721-COPE
Description
EMPLOYEE DEDUCTION FOR P/E 03/22/24
Accounts Payable Levying Officer
Description
EMPLOYEE DEDUCTION FOR P/E 03/22/24
Accounts Payable Franchise Tax Board
Description
SUPPLEMENTAL LIFE INSURANCE FOR P/E 03/08/24 & 03/22/24 Accounts Payable BMG Money, Inc
Description

LANDSCAPE MATERIALS FOR PARKS
Accounts Payable American Heritage Life Insurance Co
Description

LANDSCAPE MATERIALS FOR PARKS

LANDSCAPE MATERIALS FOR PARKS
user: Georgina Maldonado Pages: 23 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 032824 $105.00
$2,268,038.32
13430 03/18/2024 $61.19
Invoice Amount
Import - 13310 $61.19
13431 03/20/2024 $615.50
Invoice Amount
013434 $615.50
13432 03/20/2024 $7,687.50
Invoice Amount
10033 $7,687.50
13433 03/20/2024 $21,333.25
Invoice Amount
1341 $21,333.25
13434 03/20/2024 $25,622.28
Invoice Amount
Accounts Payable Cosby Oil Company
Description
Accounts Payable AUTOMATED WATER TREATMENT
Description

CHEMICALS FOR WATER TREATMENT
Accounts Payable Advanced Avant-Garde Corp.

Description
PROF SVCS JANUARY 2024, CDBG PROGRAM MANAGEMENT
Accounts Payable A & D Transportation, L.P.

Description
BUS TRANSPORTATION TO JAPANESE MUSEUM AND OLVERA STREET 03/09/24 Accounts Payable Frontier California
Description
Radio & Telecommunication
COPE FEES FOR P/E 03/22/24
Type Check Totals:

EFT
user: Georgina Maldonado Pages: 24 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 CL07153 $7,562.37
CL10075 $5,234.01
CL11313 $6,745.74
CL11989 $6,080.16
13435 03/20/2024 $1,628.95
Invoice Amount
120633107 $1,628.95
13436 03/20/2024 $1,513.80
Invoice Amount
36472 $1,513.80
13437 03/20/2024 $1,406.39
Invoice Amount
791095839 $142.77
790917777 $563.42
789565082 $700.20
13438 03/20/2024 $800.00
Invoice Amount
PIC-0032 $800.00
Description
WEBSITE APP AND MODULES MARCH 2024

JANITORIAL SUPPLIES FOR PARKS

JANITORIAL SUPPLIES FOR PARKS
Accounts Payable Jason Sperling DBA People Speak, LLC
Accounts Payable Home Depot
Description

JANITORIAL SUPPLIES FOR PARKS
Accounts Payable Eastern County Newspaper Group, Inc.

Description
LEGAL AD-NIB FOR VALVE STATION CIP 21361
Accounts Payable COSTAR REALTY INFORMATION, INC.

Description
REAL ESTATE ONLINE FOR MARCH 2024
FUEL FOR CITY FLEET 2/1/24-2/10/24
FUEL FOR CITY FLEET 2/21/24-2/29/24
FUEL FOR CITY VEHICLES 3/1/24-3/10/24
FUEL FOR CITY FLEET 12/11/23 - 12/20/23
user: Georgina Maldonado Pages: 25 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 13439 03/20/2024 $596.24
Invoice Amount
01260221 $375.70
01260220 $220.54
13440 03/20/2024 $21,027.83
Invoice Amount
106701 $21,027.83
13441 03/20/2024 $116,408.68
Invoice Amount
33872 $59,913.44
33813 $29,618.22
33873 $20,946.42
33897 $5,930.60
13442 03/20/2024 $3,296.21
Invoice Amount
39475 $3,296.21
13443 03/20/2024 Accounts Payable Red Wing Shoe Store $600.00 Accounts Payable Ocean Blue Environmental Services, Inc Description
HAZARDOUS WASTE CLEAN UP, 7599 ROSEMEAD BL
GRAFFITI ABATEMENT FEBRUARY 2024
BUS SHELTER MAINTENANCE MARCH 2024
FUEL ADJUSTMENT FEBRUARY 2024
Accounts Payable Nationwide Environmental Services
Description
STREET SWEEPING SVCS MARCH 2024
Accounts Payable Mariposa Landscapes, Inc
Description
LANDSCAPE SVCS FEBRUARY 2024
Description

SAFETY LIGHTS FOR FLEET

SAFETY LIGHTS FOR FLEET
Accounts Payable Lu's Lighthouse Inc.
user: Georgina Maldonado Pages: 26 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
995-1-103070 $200.00
995-1-102805 $200.00
12-1-161686 $200.00
13444 03/20/2024 $5,009.20
Invoice Amount
S100206195.009 $1,502.76
S100206195.010 $3,506.44
13445 03/20/2024 $2,604.68
Invoice Amount
9577-2 $164.91
4360-8 $1,523.93
53298191510324 $662.86
4675-9 $252.98
13446 03/20/2024 $2,026.69
Invoice Amount
73937901 $344.68
73934037 $274.93
73934036 $279.23

ASPHALT MAINTENANCE

ASPHALT FOR STREETS
Accounts Payable Vulcan Materials Co.

Description

ASPHALT MAINTENANCE

GRAFFITI ABATEMENT SUPPLIES

STREET MAINTENANCE SUPPLIES

GRAFFITI ABATEMENT SUPPLIES
Accounts Payable The Sherwin-Williams Co.

Description

GRAFFITI ABATEMENT SUPPLIES
Description

MAINTENANCE SUPPLIES

SAFETY SHOES FOR JUAN ESPINOZA

SAFETY SHOES FOR ARMANDO BARRERA
Accounts Payable S & J Supply Co., Inc.

Description

SAFETY SHOES FOR FRANCISCO ANGULO
user: Georgina Maldonado Pages: 27 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 73931668 $224.50
73931667 $335.03
73929141 $223.42
73929140 $121.48
73926822 $223.42
13447 03/20/2024 $1,557.56
Invoice Amount
82333074 $1,557.56
13448 03/20/2024 $2,586.26
Invoice Amount
00338790 $149.25
00338787 $22.01
00338789 $1,942.50
00338788 $472.50
13449 03/19/2024 $60.99
Invoice Amount
Import - 13311 $60.99
13450 03/19/2024 $37,104.66
Radio & Telecommunication
Accounts Payable So Calif Edison Company
PROF SVCS THROUGH 02/23/24, TELEGRAPH ROAD BRIDGE PROGRESS Accounts Payable Frontier California
Description
PROF SVCS THROUGH 02/23/24, HSIP11 CITYWIDE TS
PROF SVCS THROUGH 02/23/24, HSIP CYCLE 7, 19 INTERSECTIONS PROF SVCS THROUGH 02/23/24, HSIP CYCLE 8 E-76 PE & FR

JANITORIAL SUPPLIES FOR PARKS
Accounts Payable Willdan Engineering
Description

ASPHALT MAINTENANCE
Accounts Payable Waxie Sanitary Supply
Description

ASPHALT MAINTENANCE

ASPHALT MAINTENANCE
user: Georgina Maldonado Pages: 28 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
Import - 13312 $37,104.66
13451 03/19/2024 $2,776.75
Invoice Amount
Import - 13313 $2,776.75
13452 03/19/2024 $688.23
Invoice Amount
Import - 13314 $688.23
13453 03/20/2024 $45.69
Invoice Amount
Import - 13315 $45.69
13454 03/20/2024 $11,695.47
Invoice Amount
Import - 13316 $11,695.47
13455 03/20/2024 $1,676.97
Invoice Amount
Import - 13318 Radio & Telecommunication $1,676.97

BUILDING MAINTANCE SUPPLIES
Accounts Payable Frontier California
Description
WTR SVC 9530 SHADE
Accounts Payable Lowe's
Description

RADIO & TELECOMMINICATION
Accounts Payable City of Pico Rivera
Description
GAS SVC-9530 SHADE
Accounts Payable Time Warner Cable
Description
ELECTRIC SVC-5055 PASSONS
Accounts Payable So Calif Gas Company
Description
Description
user: Georgina Maldonado Pages: 29 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 13456 03/20/2024 $1,522.86
Invoice Amount
Import - 13319 $1,522.86
13457 03/20/2024 $16,920.05
Invoice Amount
Import - 13320 $16,920.05
13458 03/20/2024 $2,671.04
Invoice Amount
Import - 13321 $2,671.04
13459 03/21/2024 $61.19
Invoice Amount
Import - 13322 $61.19
13460 03/21/2024 $22,250.36
Invoice Amount
Import - 13323 $22,250.36
13461 03/22/2024 $183.00

ELECTRIC SVC-VARIOUS LOCATIONS
Accounts Payable Frontier California
Radio & Telecommunication
Accounts Payable So Calif Edison Company
Description
Radio & Telecommunication
Accounts Payable Frontier California
Description
ELECTRIC SVC-5016 PASSONS
Accounts Payable T-Mobile USA, Inc
Description
Office Supplies
Accounts Payable So Calif Edison Company
Description
Accounts Payable Office Depot
Description
user: Georgina Maldonado Pages: 30 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
Import - 13324 $183.00
13462 03/22/2024 $686.08
Invoice Amount
Import - 13325 $686.08
13463 03/22/2024 $134.98
Invoice Amount
Import - 13326 $134.98
13464 03/27/2024 $3,154.81
Invoice Amount
318423-00 $1,927.93
318473-00 $410.34
318509-00 $89.93
318549-00 $726.61
13465 03/27/2024 $8,945.00
Invoice Amount
18963683 HVAC MAINTENANCE FEBRUARY 2024 $8,945.00

ELECTRICAL SUPPLIES
Accounts Payable ABM Building Solutions, LLC
Description

ELECTRICAL SUPPLIES

LIGHTS FOR RIO HONDO PARK

RADIO & TELECOMMINICATION
Accounts Payable AAA Electrical Supply, Inc.

Description
ELECTRIC SVC-8640 COFFMAN
Accounts Payable Time Warner Cable
Description
Radio & Telecommunication
Accounts Payable So Calif Edison Company
Description
Description
user: Georgina Maldonado Pages: 31 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 13466 03/27/2024 $864.00
Invoice Amount
145317-145320 $864.00
13467 03/27/2024 $345.60
Invoice Amount
145260 $345.60
13468 03/27/2024 $8,778.77
Invoice Amount
18519 $8,778.77
13469 03/27/2024 $2,431.96
Invoice Amount
465147 $401.34
465189 $2,030.62
13470 03/27/2024 $210.03
Invoice Amount
PR1UOR12401 $210.03
13471 03/27/2024 $90,598.53
Description
UOR AND BCR PROGRAM SVCS, JANUARY 2024
Accounts Payable Kimley-Horn & Associates, Inc
CONTRACT OVERAGE CHARGE 2/18/24-3/17/24
CONTRACT OVERAGE CHARGE 2/17/24-3/16/24
Accounts Payable John L Hunter & Associates Inc.

JANITORIAL SVCS FEBRUARY 2024
Accounts Payable I Copy, Inc (ibe digital)
Description
BEGINNERS YOGA INSTRUCTOR 03/04-03/27
Accounts Payable GENERAL BUILDING MANAGEMENT
Description
INSTRUCTOR FOR LITTLE SAMURAI & NIPPON KEMPO 03/05/24-03/28/24 Accounts Payable Danielle Eileen Ruiz
Description
Accounts Payable Cobian, Sr., Luis
Description
user: Georgina Maldonado Pages: 32 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
194170001-1123 $90,142.20
27404273 $456.33
13472 03/27/2024 $7,012.50
Invoice Amount
002 $7,012.50
13473 03/27/2024 $2,360.00
Invoice Amount
106852 $2,360.00
13474 03/27/2024 $111,867.98
Invoice Amount
PROGRESS PMT 16 $117,755.77
PROGRESSPMT 16-A ($5,887.79)
13475 03/27/2024 $75.00
Invoice Amount
COMSTP031424-PS $75.00
13476 03/27/2024 $10,297.35
COMMISSIONER STIPEND FOR MEETING 03/14/24
Accounts Payable PDQ Rentals
PROF SVCS 01/01/24-02/02/24, PFAS TREATMENT SYSTEMS-PLANTS 1,2 Accounts Payable Patricia Saucedo
Description
Accounts Payable Metro Builders & Engineers Group, Ltd
Description
PROF SVCS 01/01/24-02/02/24, PFAS TREATMENT SYSTEMS-PLANTS 1,2 Accounts Payable Mariposa Landscapes, Inc
Description
FEBRUARY 2024, EXTRA WORK FOR WEEDS, PARKS
Accounts Payable LOUIE, KENNETH, L.

Description
PROFESSIONAL SVCS 3/9/24-3/22/24, TEMP FINANCE DIRECTOR Description
PROF SVCS THROUGH 11/30/23, PICO RIVERA SP/EIR
PROF SVCS THROUGH 02/29/24, PR HEU 2021-2029
user: Georgina Maldonado Pages: 33 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
822690 $10,297.35
13477 03/27/2024 $200.00
Invoice Amount
702-1-19157 $200.00
13478 03/27/2024 $19,518.25
Invoice Amount
54236 $4,474.00
55077 $15,044.25
13479 03/27/2024 $585.00
Invoice Amount
2024-000478 $65.00
2024-000479 $55.00
2024-000480 $240.00
2024-000486 $65.00
2024-000487 $45.00
2024-000488 $115.00
13480 03/27/2024 $4,309.50
PEST CONTROL SVC FEB. 2024, PICO PARK
Accounts Payable S & J Supply Co., Inc.

PEST CONTROL SVC FEB. 2024, CITY HALL
PEST CONTROL SVC FEB. 2024, RIO HONDO PARK
PEST CONTROL SVC FEB. 2024, STREAMLAND PARK
Description
PEST CONTROL SVC FEB. 2024, PARKS & REC
PEST CONTROL SVC FEB. 2024, PR HISTORICAL MUSEUM
RINCON PEER REVIEW IS/MND THROUGH 01/31/24
RINCON PEER REVIEW IS/MND THROUGH 02/01/24-02/29/24
Accounts Payable Rousselle Company Inc.

SAFETY SHOES FOR WATER DIVISION STAFF
Accounts Payable Rincon Consultants Inc
Description
Bomag Guided Roller
Accounts Payable Red Wing Shoe Store
Description
Description
user: Georgina Maldonado Pages: 34 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
S100221413.002 $4,309.50
13481 03/27/2024 $1,408.65
Invoice Amount
R-00508664 $1,408.65
13482 03/27/2024 $1,183.98
Invoice Amount
0059067-IN $200.00
0062718-IN $190.50
0062728-IN $200.00
0063699-IN $200.00
0063752-IN $200.00
0064001-IN $193.48
13483 03/27/2024 $166.38
Invoice Amount
4683-3 $33.41
4920-9 $31.37
9731-5-A $101.60

PAINT SUPPLIES

PAINT SUPPLIES
Accounts Payable The Sherwin-Williams Co.

Description

MAINTENANCE SUPPLIES

SAFETY SHOES FOR MIGUEL RIVERA

SAFETY SHOES FOR BRIAN HERNANDEZ

SAFETY SHOES FOR MICHAEL GALVAN

SAFETY SHOES FOR ANDREW MARTINEZ

SAFTEY SHOES FOR GARY PANGANIBAN

SAFETY SHOES FOR OSCAR ARCINIEGA
Monitoring of Alarm Systems - 4/1/24 - 4/30/24
Accounts Payable Shoeteria, Inc.

Description

MAINTENANCE SUPPLIES
Accounts Payable Security Signal Devices
Description
Description
user: Georgina Maldonado Pages: 35 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 13484 03/27/2024 $3,450.00
Invoice Amount
116849 $3,450.00
13485 03/27/2024 $325.19
Invoice Amount
73940674 $205.86
73940675 $119.33
13486 03/27/2024 $3,222.94
Invoice Amount
82345838 $1,876.46
82352525 $28.18
82352528 $352.01
82355166 $966.29
13487 03/27/2024 $920.00
Invoice Amount
W4C1566 $240.00
W4C1774 $120.00
W4C1775 $250.00
W4C1776 $250.00

WATER QUALITY SAMPLING

WATER QUALITY SAMPLING
Accounts Payable Weck Laboratories Inc.

Description

WATER QUALITY SAMPLING

JANITORIAL SUPPLIES FOR PARKS

JANITORIAL SUPPLIES FOR PARKS
Accounts Payable Waxie Sanitary Supply
Description

JANITORIAL SUPPLIES FOR PARKS
Description

ASPHALT MAINTENANCE

ASPHALT MAINTENANCE
Description
GENERAL LIABILITY FEES APRIL 2024
Accounts Payable Vulcan Materials Co.

Accounts Payable Tristar Risk Management
user: Georgina Maldonado Pages: 36 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 W4C1777 $60.00
13488 03/27/2024 $52,739.50
Invoice Amount
00419767 $5,864.00
00419766 $11,616.00
00419765 $7,990.00
00419764 $352.00
00419763 $10,552.00
00419831 $7,628.00
00419830 $8,128.50
00419816 $609.00
13489 03/28/2024 $2,248.32
Invoice Amount
BE005946577 $2,248.32
13490 03/28/2024 $1,564.30
Invoice Amount
030124 $1,564.30
13491 03/28/2024 $10,446.66
Description
SUPPLEMENTAL LIFE INSURANCE FOR MARCH 2024
Accounts Payable MSA-Dental Pool
Description
DENTAL SERVICES (DHMO) FOR MARCH 2024
Accounts Payable Lincoln Financial Group
PROF SVCS THROUGH 02/23/24, PR-MAJOR ST 50075
PROF SVCS THROUGH 02/23/24, PR BEVERLY BLVD AND SAN GABRIEL Accounts Payable Delta Dental (Delta Care)
PROF SVCS THROUGH 12/29/23, GOLF COURSE FIRE DAMAGE REPAIR PROF SVCS THROUGH 02/23/24, YOUTH CENTER RENOVATIONS
PROF SVCS THROUGH 02/23/24, PR-MAJOR ST 50076
PROF SVCS THROUGH 02/23/24, SENIOR CENTER TENANT IMPROVEMENTS PROF SVCS THROUGH 02/23/24, GOLF COURSE FIRE DAMAGE REPAIR PROF SVCS THROUGH 01/26/24, GOLF COURSE FIRE DAMAGE REPAIR

WATER QUALITY SAMPLING
Accounts Payable Willdan Engineering
Description
user: Georgina Maldonado Pages: 37 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 Invoice Amount
030124 $10,446.66
13492 03/28/2024 $6,358.54
Invoice Amount
032824 $6,358.54
13493 03/28/2024 $1,177.28
Invoice Amount
032824 $1,177.28
13494 03/28/2024 $663.00
Invoice Amount
032824 $663.00
13495 03/28/2024 $1,854.41
Invoice Amount
032824 $1,854.41
13496 03/28/2024 $12,760.97
Invoice Amount
030124 $12,760.97
Description
GROUP LIFE, STD & LTD PREMIUMS FOR MARCH 2024
Description
UNION DUES FOR P/E 03/22/24
Accounts Payable The Lincoln National Life Insurance Company Description
UNION DUES FOR P/E 03/22/24
Accounts Payable SEIU Local 721
Description
PEHP BENEFIT/DEDUCTION FOR P/E 03/22/24
Accounts Payable PRMPCEA
Description
EMPLOYEE/EMPLOYER CONTRIBUTIONS FOR P/E 03/22/24 (401A) Accounts Payable Nationwide RS
Description
DENTAL SERVICES (DPPO) FOR MARCH 2024
Accounts Payable Nationwide Retirement Solutions
user: Georgina Maldonado Pages: 38 of 39 Thursday, March 28, 2024 City of Pico Rivera
AP Warrant Register
From Payment Date: 3/15/2024 - To Payment Date: 3/28/2024 13497 03/28/2024 $125,671.88
Invoice Amount
SA32924 $37,080.92
2032-076 $88,590.96
$812,576.81
Checks
EFTs
All
$3,080,615.13
$812,576.81
$2,268,038.32
Transaction Amount
Grand Totals:

Transaction Amount
Transaction Amount
Type EFT Totals:

CBC GenOpe - CBC General Operating Totals
Description
PAYROLL FOR GOLF COURSE PPE 03/22/24

GOLF COURSE REIMBURSEMENT
Accounts Payable (Troon) Indigo Sports, LLC
user: Georgina Maldonado Pages: 39 of 39 Thursday, March 28, 2024 To: Mayor and City Council
From: City Manager
Meeting Date: April 9, 2024
Subject: AWARD AN AGREEMENT TO HELPMATES STAFFING

SERVICES, LLC FOR TEMPORARY STAFFING SERVICES
Recommendation:

Fiscal Impact:

Funding is available through salary savings from various vacant positions in the fiscal year (FY) 2024-24 budget in the various departmental contractual services and funding for the subsequent fiscal years will be included in the proposed budgets for City Council consideration. No additional appropriations needed at this time.

Background:

Many organizations rely on temporary employee staffing services to meet their workforce needs for a limited duration, ensuring an efficient and effective workplace. In addition, temporary staffing services provide the opportunity to conduct recruitments for permanent staff when needed or suitable, ensuring uninterrupted service to the community during periods requiring additional staffing resources.

Discussion:

During the current fiscal year, the City has experienced vacancies in administrative positions that to date still remain vacant. To ensure organizational needs were met, City staff looked for solutions for filling these temporary vacancies. In October 2023, City staff conducted research on various contractors offering temporary staffing services to ensure responsible management of public funds. After a thorough evaluation, City staff found that Helpmates fulfilled all the necessary requirements and contracted with Helpmates Staffing Services, LLC, Agreement No. 23-2249 (Enclosure 3), to assist City with temporary staffing needs. At that time, staff were unsure of the duration of the vacancies, and entered into an agreement with Helpmates for a not-to-exceed amount of $49,900. 3 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 9, 2024

AWARD AN AGREEMENT TO HELPMATES STAFFING SERVICES, LLC FOR

TEMPORARY STAFFING SERVICES

Page 2 of 3 ends

As the positions remained unfilled, in March 2024, staff found that the City could utilize the City’s option to use an existing City's Request for Proposals (RFP) under its piggyback purchasing procurement procedures, provided that the awarded vendor gives written consent (Enclosure 4), and we close out our existing contract. The awarded vendor in this case is the City of Santa Ana.

By continuing to work with the existing provider, the City can save time and costs for implementing services from a new vendor. This process allows staff to maintain their collaboration with Helpmates to capitalize on efficiency and cost-saving benefits. The City will also continue to leverage Helpmates’ services to place skilled, and experienced professionals in critical vacancies on a temporary basis. Furthermore, the firm’s rates are lower than our existing contract as the City of Santa Ana has a higher volume of temp requests, which lowers the overall costs and Pico Rivera benefits from this discount. This ensures the City continues providing important services to its community and constituents.

Procurement
The Pico Rivera Municipal (PRMC) Code Subsection (D) of Section 3.20.030 provides an exemption to competitive bidding when purchases are made "…by, though, or in concert with another public agency…" if the purchase was made in compliance with state laws or local rules.

In April 2023, the City of Santa Ana (Santa Ana) issued RFP No. 23-051 (Enclosure 5) for Temporary Staffing Services and advertised it publicly. The City of Santa Ana received 15 qualified and responsive proposals. All proposals were evaluated by a selection committee with extensive experience in human resources and related program services.

Ultimately, the City of Santa Ana selected seven (7) companies whose proposals included all the required services and had the lowest costs.

One (1) of the seven (7) companies was Helpmates Staffing Services, LLC. Helpmates was founded in 1972 and started off as a local family business and catered to small industrial businesses. Today, Helpmates provides staffing and recruitment needs to private and public sectors. In addition, they utilize innovative technologies and automated tools to streamline the recruitment process and fill temporary staffing needs of the businesses they serve. Helpmates also assure that the temporary candidates’ education, employment history, background checks and health screenings are properly verified.

The City of Santa Ana's procurement process for Helpmates was completed through a competitive RFP process and in compliance with its local rules. Helpmates has offered the City of Pico Rivera the same services and rates as its existing contract with the City of Santa Ana (Agreement No. A-2023-122-03) (Enclosure 2). Therefore, awarding this new agreement (Enclosure 1) is in accordance with statutory authorities and the PRMC.

The contract between Helpmates and the City of Santa Ana has a not-to-exceed shared aggregate amount of $2,000,000 during the term of agreement, including any extension CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 9, 2024

AWARD AN AGREEMENT TO HELPMATES STAFFING SERVICES, LLC FOR

TEMPORARY STAFFING SERVICES

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periods. Our City will receive the same services and rates as the City of Santa Ana, which are lower than the existing agreement that our City has currently with Helpmates.

Therefore, the existing agreement will be terminated, and the proposed agreement, if approved, will replace it with new rates and terms. The new rates will have lower markup costs by 6%, and there will be no fees assessed for temp-to-permanent hires and the term of the contract is extended until June 30, 2026, with two, one-year extensions. City staff seeks authorization to enter into a contract not-to-exceed amount of $150,000 per fiscal year with Helpmates. This will provide support to departments throughout the City when temporary staffing needs arise due to vacancies, leaves of absence, increased workloads, and temporary assistance is needed to run the City’s operations without interruptions.

By awarding a shared agreement with Helpmates based on the City’s current and projected needs, the proposal submitted by Helpmates demonstrated they have the necessary capacity and expertise to provide temporary staffing services as specified in the RFP. Additionally, the firm’s rates are reasonable and within industry standard, and the proposal is determined to provide the best overall value for the City.

Conclusion:

Staff recommend that City Council approve a piggyback agreement with Helpmates Staffing Services, LLC, in an amount not-to-exceed $150,000 per fiscal year for staffing services. Approval will allow for City departments to utilize the temporary employee staffing services on an as-needed basis to fill workforce needs for a limited duration.

Steve Carmona
SC:KS:sp
Enclosures: 1) Professional Services Agreement
2) Santa Ana Agreement No. A-2023-122-03
3) Pico Rivera Agreement No. 23-2249
4) Vendor Written Consent
5) City of Santa Ana RFP No. 23-051
AGREEMENT NO. _______

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND

HELPMATES STAFFING SERVICES, LLC

1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and HELPMATES STAFFING SERVICES, LLC, an Ohio limited liability company with its principal place of business located at 1200 Main St. Suite A 92614, (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”

2. RECITALS

2.1 Consultant will be providing temporary staffing services to the City.

THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in Exhibit “A” and incorporated herein by this reference.

3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in Exhibit “B.”

3.3 “Commencement Date”: April 9, 2024

3.4 “Expiration Date”: June 30, 2026

4. TERM
The term of this Agreement shall commence on April 9, 2024 and end on June 30, 2026, with the option for the City to grant up to two, one-year extensions, exercisable in writing by the City Manager, unless terminated earlier in accordance with Section 22, below.

5. CONSULTANT’S SERVICES

5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated in a written amendment to this Enclosure 1
3a
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Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of Ten Thousand Dollars ($10,000) per fiscal year unless specifically approved in advance, in writing, by City.

5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.

6. COMPENSATION

6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.

6.2 Consultant shall submit to City an invoice, on a quarterly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within thirty (30) days of the date Consultant issues an invoice to City for such services.

7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes, and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

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9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict-of-interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.

10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Daniel Keenan, Senior Vice President shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement.

No change shall be made in Consultant’s project administrator without City’s prior written consent.

11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.

12. INDEPENDENT CONSULTANT

12.1 Consultant is, and shall at all times remain as to City, a wholly independent consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City.

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12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.

12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.

12.4 The Parties further acknowledges the following: (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that is separate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Consultant has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours, Consultant may set its own hours and location of work.

13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent Professional Services Agreement

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permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to negligence, errors or omissions in the performance of this Agreement.

Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City.

Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein.

Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.3 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.

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15.4 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

15.5 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. INSURANCE

16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:

16.1.1.1 Premises, operations, and mobile equipment

16.1.1.2 Products and completed operations

16.1.1.3 Broad form property damage (including completed operations)
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16.1.1.4 Explosion, collapse, and underground hazards

16.1.1.5 Personal Injury

16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Five Million Dollars ($5,000,000) umbrella or excess liability.

16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

16.1.4 Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.

16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all the requirements of this Agreement.

16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A: VII in the latest edition of Best’s Insurance Guide.

16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

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16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.

16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.

16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

17. MUTUAL COOPERATION

17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant’s services under this Agreement.

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17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits, and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).

Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.

Pico Rivera, California 90660-1016
Facsimile: (562) 801-4765
Kristina Hayden, COO

HELPMATES STAFFING

SERVICES, LLC
6161 Oaktree Blvd.

Suite 300
Independence, OH 44131
With a courtesy copy to:
[email protected]
and to:

Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA 91746
Facsimile: (562) 692-2244
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21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph

17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22.1. City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

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24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

25. WARRANTIES

25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.

25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.

25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS

26.1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.

26.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

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27. NON-WAIVER

27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.

27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

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30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.

31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.

32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.

TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY” “CONSULTANT”

CITY OF PICO RIVERA HELPMATES STAFFING SERVICES, LLC
______________________________ ___________________________________ Andrew C. Lara, Mayor Kristina Hayden, COO
Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Professional Services Agreement

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EXHIBIT A

SCOPE OF SERVICES
CONSULTANT shall:
• Provide qualified and competent temporary personnel on a timely basis. • Provide quality trained temporary employees to City departments within 48 hours of the telephone request.
• Conduct reference checks and background checks on all temporary employees, adhering to applicable federal, state and privacy protection laws, and ensure that applicants have passed both the reference and background check prior to the start date of assignment.
• Adhere to all state and federal laws with respect to discrimination in employment and shall not discriminate against any individual in a protected class. • Conform to the provisions of the Immigration and Control Act of 1986 by verifying the employment eligibility of each temporary employee.
• Abide by the provisions of the City of Pico Rivera’s Living Wage requirements. • Provide temporary employees willing to report to various City sites including, but not necessarily limited to, City Hall, 6615 Passons Blvd., Pico Rivera, CA 90660. • Coordinate directly with each City department’s requests for temporary services, scheduling and billing for services.
• Provide access to a wide range of employee skills including bilingual skills, Microsoft Word, Excel, Access, Power Point, and manual labor experience. • These employees must pass a driver record check as a part of the background check conducted by the temporary service agency and must possess a valid California driver’s license with no more than one point on their driver record. • Allow City departments to request a specific individual, when available, to fill a temporary need and charge a “payroll only” fee when city refers an applicant for temporary service need.
• Provide training and orientation as necessary for the temporary employees, in order for them to be job-ready, at no cost or additional charge to the City. • Allow the using department to transfer temporary employee(s) within the same department (where needed) upon notification by telephone to the agency, at no cost or additional charge to the City.
• Charge no fee to the City for any temporary service agency employee hired into a City position after 90 days of employment.
• Offer a replacement guarantee on temp placements if assigned temp. employee leaves the City prior to expiration of their assignment or if temp. employee performs their duties/assignments poorly or does not meet expectations. • City agrees to be billed a 4-hour minimum for employees who are canceled or excused prior to 4 hours due to no fault of their own, unless a shorter time frame is Professional Services Agreement

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agreed to in writing between Consultant and City prior to confirmation of employee for assignment.
• City shall provide a job description with detailed job specifications, minimum qualifications, knowledge, abilities, work conditions, hourly rate and experience requirements.

Professional Services Agreement

HELPMATES STAFFING SERVICES, LLC

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EXHIBIT B

APPROVED FEE SCHEDULE
The consultant will markup 39% for temporary technical and professional staffing services. Direct hire placement will have 18%. Temp-to-perm placement fee is not applicable for temporary workers that are hired by the City through the competitive recruitment process, regardless of introduction or assignment by Consultant. Direct hire placement is only applicable for direct hire placement requests or if a temporary worker was hired without a competitive recruitment process.

EXHIBIT C

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subconsultant that is not registered with DIR pursuant to Section 1725.5. Consultant and subconsultants shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subconsultant.

7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

Professional Services Agreement

HELPMATES STAFFING SERVICES, LLC

Page 18 of 19 ends

8. Consultant shall comply with and be bound by the provisions of Labor Code seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprentice able occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subconsultant that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. The Consultant and Subconsultants shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. If the Consultant or any subconsultant becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work. Consultant shall comply with and be bound by Labor Code Section 1810.

Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subconsultant who will perform work on the project, Consultant shall be responsible for such subconsultant’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subconsultant a copy of those statutory provisions and a requirement that Professional Services Agreement

HELPMATES STAFFING SERVICES, LLC

Page 19 of 19 ends

each subconsultant shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subconsultant’s compliance, including without limitation, conducting a periodic review of

13. The certified payroll records of the subconsultant and upon becoming aware of the failure of the subconsultant to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure.

14. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent consultants serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any negligent acts or omissions listed above by any person or entity (including Consultant, its subconsultants, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.

DocuSign Envelope ID: 49380AED- 6969-41 D5-8269-70DB6862F795 INSURANCE ON FILE A-2023- 122- 03

WORK MAY PROCEED
UNTIL IeWPIRES

CITY CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND

HELPMATES STAFFING FOR ON -CALL TEMPORARY STAFFING SERVICES 1bftpvmeAi-. 11ts. THIS AGREEMENT is made and entered into on this 20th day of June, 2023 by and between Uelpmates Staffing (" Consultant'). and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California r (" City").
0N
n RECITALS
A. On April 19. 2023 the City issues a Request for Proposal No. 23- 051, by which it desired to retain a Consultant having special skill and knowledge in the field ofTemporary Staffing Services on an on -call basis for the City' s Human Resources Department B. Consultant submitted a responsive proposal that was among those selected by the city.

Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23- 051.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23- 051, during the term of this Agreement, the tasks and obligations including all labor. materials, tools, equipment, and incidental customary work required to folly and adequately complete the services described and set forth in " Scope of Services - Exhibit A", attached hereto and incorporated by reference, and as further described in Consultant' s Proposal, attached hereto an incorporated herein by this reference as " Consultant' s Proposal - Exhibit B".

2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maxi mon compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant' s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as Compensation - Exhibit C. Consultant is one of eight ( 8) separate consultants selected to provide services on an on -call basis under RFP No. 23- 051. The total compensation for services provided by all consultants selected under RFP No. 23- 051 shall not exceed the shared aggregate amount of $2, 000, 000. 00 during the term of this Agreement, including any extension periods. as set forth in Section 3, below.

Page I of
Enclosure 2
3b
DocuSign Envelope ID: 49380AED- 6969-41 D5-8269- 70DB6B62F795 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant' s Fee Proposal, Consultant' s fees shall not exceed 3% annually over the term of this Agreement, including any extension periods, unless directly affected by Prevailing Wage laws.

3. TERM
This Agreement shall commence on July 1, 2023 and end on June 30, 2026, with the option for the City to grant up to two, one- year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. a. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee ofthe City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ('- Documents & Data"). Consultant shall acquire all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be lunited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City' s sole risk.

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DocuSign Envelope ID: 49380AED-6969-47D5- 8269- 70DB6B62F795

6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with. the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract unti I it has secured all insurance required under this Section. b. Insurance coverage shall beat least as broad as:
i) Commercial General Liability ( CGL): Insurance Services Office Form CCi 00 01 covering CGL on an " occurrence" basis, including products acid completed operations, property damage, bodily injury and personal & advertising itti ry with limits no less than $ 1, 000, 000. 00 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/ location ( ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ii) Automobile Liability: Insurance Services Office (" ISO") Form Number CA 0001 covering, Code l ( any auto), or if Consultant has no owned autos, Code S ( hired) and 9 ( non -owned), with limit no less than 1, 000, 000. 00 per accident for bodily injury and property damage. iii) Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer' s Liability Insurance with limit of no less than $ 1, 000, 000. 00 per accident for bodily injury or disease.
iv) Professional Liability ( Errors and Omissions) Insurance appropriates to the Consultant' s profession, with limit no less than 1, 000,000. 00 per occurrence or claim, $2, 000, 000.00 aggregate. v) If the Consultant maintains broader coverage and/ or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:

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DocuSign Envelope ID: 49380AED- 6969-41 D5- 8269- 7UD66H62P795 i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Consultant' s insurance ( at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CO 20 37 forms if later revisions used).
ii) Primary Coverage. For any claims related to this contract, the Consultant' s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, cmployees, and volunteers. Any insurance or self insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant' s insurance and shall not contribute with it.
iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
v) Self -Insured Retentions. Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.
vi)Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best' s rating of no less than ANTI, unless otherwise acceptable to the City.. vii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements ( or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required

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Docusign Envelope ID: 49380AED-6969-4r D5- 8269-70DB6B62F795 documents prior to the work beginning shall not waive the Consultant' s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. viii) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives &•om liability: (t) for personal injury, damages,_just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and ( 2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in. this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense ofthe City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant' s services are subject to Civil Code Section 2782. 8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782. 8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three ( 3) years, or for any longer period required by law, from the elate of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to

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DocuSign Envelope ID: 49380AED-6969- 4n75-8269- 70D86862F795 examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three 3) years from the date of final payment to Consultant under this Agreement.

10. CONFIDENTIA.LITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/ or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. " Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential in'forrnation disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non- use and nondisclosure shall not apply to any information that (a) has been disclosed is publicly available sources; ( b) is, through no fault of the Consultant disclosed in a publicly available source; ( c) is in rightful possession of the Consultant without an obligation of confidentiality; ( d) is required to be disclosed by operation of law; or ( e) is independently developed by the Consultant without reference to information disclosed by the City.

11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with perfonnance of services specified under this Agreement.

12. NON-DISCRIMINATION
Consultant shall not discriminate because ofrace, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shrill comply with all applicable federal, state and local laws and regulations.

13. EXCLUSIVITY AND AMENDMENT
Phis Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in

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PocuSign Envelope ID: 49380AEn-6969-4105-8269. 70DB6B62F795 addition to, the terms and conditions hereof, shalt not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

14. ASSIGNMENT
hnasnuich as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City' s prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City' s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.

15. TERMINATION
This Agreement may be terminated by the City upon thirty ( 30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product( s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

16. WAIVER
No waiver of breach. failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shalll be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shalt be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

17. JURISDICTION - VENUE
this Agreement has been. executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

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Uocu5lgn Envelope ID: 49380AED- 6969-41 Q5. 8269- 70nB6B62F795

18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all. necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shrill be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

Jennifer L. Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P. O. Sox 1988
Santa Ana, CA 92702- 1988
Fax: 714- 647- 6956
With courtesy copies to:

Jason Motsick
Executive Director of Human Resources
City of Santa Ana
20 Civic Center Plaza
P. O. Sox 1988
Santa Ana, California 92702
To Consultant:

Rosalia Villa
President
Helpmates Staffing
1200 Main Street, Suite A
Lrvine, CA 92614
Fax: 949- 752- 5553
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail.

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DocuSign Envelope ID: 49380AED- 6969-41 D5- 8269- 70DB6662F795 A-2023- 122- 03
communication shall be effective or deemed to have been given three ( 3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty- four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney' s fees, for any injuries or damages to City in the event that such authority or power is not. in fact, held by the signatory or is withdrawn.

All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST:

City Clerk
APPROVED AS TO FORM:

SONIA R. CARVALFIO
City Attorney
By•
ONATHAN T. MAR45rNEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

L/-

MOTSICK
e Director
Resources Department

CITY OF SANTA ANA

KRKTINE RIDGE
City Manager
CONSULTANT:

Oocusign" by:

Pat, l!{a,a
RC— t^a 4FEaoEW6
President

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DocuSign Envelope ID: 49380AED- 6969.41 D5-8269- 70DB6B62F795

EXHIBIT A

SCOPE OF SERVICES
DocuSign Envelope ID: 49380AED- 6969-41 D5- 8269- 70D86662F795 a

CITY OF SANTA ANA

EXHIBIT I

SCOPE OF SERVICES
Contractor shall provide services as set forth below:

A. GENERAL CONTRACTOR REQUIREMENTS

1. Contractor shall provide a comprehensive catalog of clerical, office, accounting, other related administrative support service and professional options to the City.

2. Contractor must also agree to:
a. Provide appropriate methods to match the City' s needs within the specified time frames; b. Coordinate all schedule work dates with City at least one business day before the start of assignment;
c. Provide a detailed proposal and invoice, according to the specifications prescribed by the City department; and
d. Ensure the following criteria prior to recommending any temporary worker for placement at the City:

Work authorization has been obtained and is current for individuals referred to the City for assignment via Form 1- 9. Employment Eligibility Verification.

Live Scan fingerprinting and/ or background check have been processed, completed and passed (if requested by the City) .

Selected temporary worker(s) recommended for an assignment meet all essential job function and minimum qualification requirements for the various types of services.

Typing speed of the selected temporary worker is at least 30 wpm, and Microsoft Office abilities have been tested and are met with positive results as required.

Contractor conducts due diligence employment verification/references of the temporary worker selected for an assignment to verify positive work history.

The selected temporary worker is bilingual in English and Spanish or Vietnamese when required for the assignment.

Verifies that temporary worker is not a retired annuitant of the California Public Employees' Retirement System ( CaIPERS).

3. Contractor shall not impose a temporary to permanent placement fee. It is not applicable for temporary workers that are hired by the City through the competititve recruitment process, regardless of introduction or assignment by Contractor. Direct hire placement is only applicable for direct hire placement requests or if a temporary worker was hired without a competitive recruitment process.

DocuSign Envelope ID: 49380AED-6969-41D5- 8269- 70D66862F795 aCITY OF SANTA ANA
B. SPECIFICATIONS/ SCOPE OF SERVICES

1. The City of Santa Ana Human Resources Department shall contact the Contractor for temporary services and provide the title and any special skills or experience required. Certain positions may require bilingual skills. Contractor shall provide temporary worker(s) as required and approved by City departments to work at the various City of Santa Ana department locations.

2. The Contractor will compare job requirements with worker qualifications and will email resume( s) and test results of temporary workers as requested.

3. The Contractor will follow up with the City within two (2) hours to provide name( s) for City approval. a. If Contractor is unable to locate a qualified candidate within four ( 4) hours of the initial request, the City reserves the right to contact other temporary agencies for placement.

4. Once a candidate is selected, and the hourly pay rate has been agreed upon, Contractor shall provide the City with a detailed proposal to include the specific job description, the hourly pay rate for the temporary worker, and the mark- up rate. The City shall then review and sign the proposal if approved.

5. All invoices must include:
a. Agreement number;
b. Requesting City Department
c. Department Contact Name / Requester Name
d. Candidate Name
e. Hourly pay rate and mark- up rate
f. Dates of assignment duration
g. Total hours worked during duration of assignment

6. Contractor shall provide temporary workers who have the skills required for the assignment.

7. At the City' s discretion, City reserves the right to immediately end a temporary worker' s assignment if work performed is substandard, attendance is poor, or for other business related reasons.

Contractor shall remove any temporary worker from assignment upon the City' s request; at the specified time and date. Contractor shall provide replacement temporary worker if required by City.

9. Contractor shall be responsible for all decisions concerning matters of hiring, firing; discipline; payroll practices; and employee benefits such as vacation, sick, and other leave benefits.

Temporary workers provided by the agency shall be considered employees of the agency and shall in no sense be considered employees or agents of the City.

10. Contractor shall be responsible for communication with temporary workers with respect to their duties as they are employees of the Contractor.

11. Contractor must provide City with testing resources for regular status positions as requested.

These services shall be provided at the rates set forth in Cost Proposal Form, ATTACHMENT G.

DocuSign Envelope ID: 49380AED- 696941 D5- 8269-70D86862F795 a

CITY OF SANTA ANA

12. Individual temporary workers are not permitted to work more than 960 hours in any fiscal year period ( July 1 — June 30). Contractor is solely responsible for tracking hours worked by all temporary workers, and to notify the Department contact and the Human Resources Department within 30 working days of any temporary worker reaching the limit of 960 hours.

13. Contractor must comply with all applicable local, state, and federal laws and regulations, including California Assembly Bill 1028 ( effective January 1, 2012) and CalPERS rules regarding CalPERS Retired Annuitants, whether formerly employed by the City or other public agency employers subscribing to CaIPERS. Contractor must also ensure that no employee provided under this agreement would need to be reinstated to CalPERS employment or considered to be in violation of the retirement law or otherwise in unlawful employment as a result of their work at the City prior to assigning any temporary worker to any City request.

C. SERVICE CATEGORIES
Please note the service categories listed in this document are provided for purposes of this RFP and should not be construed as a detailed description of the tasks to be performed but rather a broad general outline.

General Administrative Office Support
Temporary Administrative Support role ( e.g., Administrative Assistant and Office Specialist) is responsible for but not limited to: opening and routing mail, answering telephones, providing customer service at public counters, drafting general correspondence, preparing minutes of meetings, may operate computer, and other administrative duties assigned.

2. Executive/Senior Administrative Office Support
In addition to the tasks required of General Administrative Office Support, temporary Executive/ Senior Administrative Office Support Roles perform highly responsible secretarial and routine administrative duties in the office of the City Manager, City Attorney, or reports directly to an Executive team member with a higher level of professionalism and experience.

3. Professional Accounting and Financial Administrative Support Temporary Accounting Support role is responsible for but not limited to reconciling accounting records, preparing accounting reports and budgets; reviewing and verifying payroll documents and compliance documents for completeness, correct pay rate and reasonableness; producing reported work hours summary reports; posting accounting entries; summarizing accounting records; accepting and processing invoice payments.

Temporary professional accountant is responsible for but not limited to accounting duties requiring the application of accounting principles and practices.

4. Legal Secretary / Paralegal Support
Temporary Legal Secretary Support roles perform a variety of complex and responsible legal secretarial and clerical work involving specialized legal terminology, documents and procedures; processes legal papers and documents in accordance with established procedures and formats, and performs confidential secretarial and minor legal procedures for one or more attorneys, as assigned, including maintaining court and appointment calendars.

5. Other Technical and Professional Classifications as Determined DocuSign Envelope 10: 49380AEU- 6969-41 D5- 8269- 70DB6862F795

CITY OF SANTA ANA
Other technical and professional classification( s) relevant to city operations in which the Contractor may possess placement experience, such as human resources administration, building permit or plan check services, housing or job placement eligibility, facilities or vehicle maintenance, etc. City classification specifications can be found and defined on the City' s job description site: https:// www.governmentmobs. com/ careers/santaana/ classspecs.

D. SERVICE UTILIZATION REPORTS
Contractor must provide to the City' s Human Resources Department the following reporting in Excel format:

1. Quarterly Reports which include at minimum:
a. Number of temporary workers hired under this contract; b. Number of hours worked per temporary staff during reporting period, by name; c. Number of hours worked per classification citywide;
d. Department to which temporary worker was assigned;
e. Billing rate for each temporary worker
f. Sum per criteria above

2. Annual Report which includes grand totals of each of the criteria included in Quarterly Reports and listed above.

DocuSign Envelope ID: 49380AED-6969- 41 35- 8269- 70D136862F795

EXHIBIT B

CONSULTANT' S PROPOSAL
DocuSign Envelope ID'. 49380AED-6969-41 D5- 8269- 70DB6B62F795

PROPOSAL
Specifically prepared for:

City of Santa Ana
MATES
powered by -QTALENTLAUNCH

REQUEST FOR PROPOSALS RFP
NO.: 23- OS1
FOR: TEMPORARY STAFFING SERVICES
April 19, 2023

ORIGINAL
DocuSign Envelope It): 49380AFD- 6969- 41 D5- 8269- 70D86B62F795 April 18, 2023
Lori Schneider, Operations Manager
City of Santa Ana- Human Resources Department
20 Civic Center Plaza
Santa Ana, Ca 92701
Dear Lori:

Thank you for this opportunity to provideThe City of Santa Ana (City) with a proposal that outlines our detailed service capabilities. This customized proposal is our response to the City' s RFP NO: 23- 051 for Temporary Staffing Services, demonstrating Helpmates intent to perform the services and qualifications for selection for the City, Helpmates understands the purpose of this Request for Proposal is to identify qualified Contractor(s) to provide professional temporary staffing services for the City of Santa Ana' s employment needs. Temps will work under the City' s 9/ 80 work schedule ( Monday to Thursday 9 hour workdays, Friday 8 hour workday and closed every other Friday), although the requirements will fluctuate during the agreement period.

We took forward to discussing with you in more detail how a partnership with Helpmates will give you the optimum in value-added customer service, and the highest return on your staffing investment.

We acknowledge receipt of all RFP Addenda.

The contact person during the proposal evaluation, and who will have the authorization to bind the firm to the teens of the proposal with the City is Rosalie Villa; her contact information follows her signature below. his letter also serves as our signed statement attesting that all information submitted with the proposal is true and correct.

Sincerely,
osalle Villa
President
Helpmates Staffing
Fed ID: 86-2802283
1200 Main Street, Suite A
Irvine, California 92614
949-225-5016 direct phone
949- 752-6006 phone
949- 752. 5553fax
Email: nrilleiryilh( It) I tscit
This proposal shall remain valid for a period of not less than 120 days from the date of submittal.

RFP No. 23- 051 Temporary Staffing Services Page 1 of 20 DocuSign Envelope ID: 49380AED- 6969- 41 D5-8269. 70DB6B62F795

2. Services Provided—..................................................................................................................... 3

3. Agreement Statement ... ......... ..... —....... ,................................................... 5

4. Firm and Team Experience......................................................................................

General Overview of Helpmates History/ Helpmates Profile .........................................

City of Santa Ana' s Helpmates Team...............................................................

5. Work Plan..........................................................

SpecialistRecruiting.......................................................................................................

Candidate Selection Process........„.................................................................................

Communication Plan —Temporary Employee Ordering Process ..................................

The Quarterly Business Review (QBR) Process ........... ........... --...... .................. ...................... 13 Methods of Approach to Quality.......................................................................................... 13 6, Cost Proposal............................................................................................................ 16

7. Certifications( ATTACHNIENTS)....................................................................

Attachment A: Proposer' s Certification and Proposal Item Pricing Attachment B: References
Non -Collusion Affidavit
Non -Lobbying Certification
Non-Aiscrimfnation Certification
Cost Proposal Form
City of Santa Ana Team Resumes

8. Service Utilization Report Samples........................................................................

Example of Quarterly Report
Example of Annual Report
RFP No. 23- 051 Temporary Staffing Services Page 2 of 18 DocuSign Envelope ID: 49380AED-6969-41 D5-8269- 79DB6862F795 lb. ill , JCE$ PROVTpSll
Ffelpntates Understanding of City Scope of. Services
A. General Contractor Requirements

1. Flelpmates will provide a comprehensive catalog of clerical, office,accounting, odwrreiated administrative support service and professional options to the City.

2. Helpmates further agrees to;
a. Provide appropriate methods to match the City' s needs within the specified time frames. b. Coordinate all scheduled work dates with the City at least one business day before the start of an assignment.
c. Provide a detailed proposal and invoice, according to the specifications prescribed by the City department.
d. Helpmates will ensure the following criteria prior to recommending an temporary worker for placement at the City:

Ensure work authorization has been obtained and is current for individuals referred to the City for assignment via Form 1- 9, Employment Eligibility Verification.

Ensure that Live Scan fingerprinting and/ or background check have been processed, completed and passed ( if requested by the City) Ensure that temporary worker(s) recommended for an assignment meet all essential Job functions and minimum qualification requirements for the various types of services.

Ensure that typing speed of the selected temporary worker is at least 30 wpm, and Microsoft Office abilities have been tested and are met with positive results as required.

Ensure due diligence employment verification/references of the temporary worker selected for an assignment to verify positive work history.

Ensure the temporary worker is bilingual in English and Spanish or Vietnamese when required for an assignment.

Verify that temporary worker is not a retired annuitant of the California Public E.mployem' Retirement System ( CaIPERS).

All of the screening checks are conducted on every potential Helpmates Specialist that wilt work for Helpmates at the City. We believe this is an important cornerstone of our assessment and hiring process, as well as the industry leading quality results we deliver.

3. Helpmates will not Impose a temporary to permanent placement fee. It is not applicable for temporary workers that are hired by the City through a competitive recruitment process, regardless of introduction or assignment by Contractor. Direct hire placement is only applicable for direct hire placement requests or if a temporary worker was hired without a competitive recruitment process.

RFP No. 23- 051 Temporary Staffing Services Page 3 of 18 DocuSign Envelope ID: 49380AED- 6969-41 D5-8269- 7013136862F795 R. Specifications/scope of Services
Helpmates acknowledges the following:

1. City representative contacts Helpmates for temporary services and provides the job tide and any special skills ar required experience and: Certain positions may require bilingual skills. Ilelpmates will provide temporary worker (s) as required and approved by City departments to work at the various City of Santa Ana department locations.

2. Helpmates will compare job requirements with worker qualifications and will email resume( s) and test results of temporary workers as requested.

3. Helpmates will follow up with the City within two ( 2) hours to provide name ( s) for City approval.

If Helpmates is unable to locate a qualified candidate within (4) hours of the initial request, the City reserves the right to contact other temporary agencies for placement.

4. Once a candidate Is selected, and the hourly pay rate has been agreed upon, Helpmates shall provide the City with a detailed proposal to include the specific job description, the hourly pay rate for the temporary worker, and the mark- up rate. The City shall then review and sign the proposal if approved,

5. All invoices will include agreement number, requesting city department, department contact name/ requester name, candidate name, hourly pay rate and mark-up rate, dates of assignment duration and total hours worked during the duration of assignment,

6. Helpmates will provide temporary workers who have the skills required for die assignment.

We have the capability and flexibility to accommodate what is easiest for the City, both now and as circumstances and procedures change.

In addition Helpmates understands and agrees;

7. The City reserves the right to end a Temp' s assignment if work performed is substandard, attendance is poor, or for other business related reasons,

8. We shall remove any temporary worker for assignment at City' s request, at the specified time and date and will provide a replacement temporary worker if required by City.

9. We shall be responsible for all decisions concerting matters of hiring; firing; discipline; payroll practices; and employee benefits such as vacation, sick, and other leave benefits. Temporary workers provided by Ielpmates shall be considered employees of Helpmates and shall in no sense be considered employees oragents of the City.

10. We shall be responsible for communication with temporary workers with respect to their duties as employees of Helpmates.

11. We will provide the City with testing resources for regular status positions as requested. These services shall be provided at the rates set forth in Cost Proposal Form, ATTACHMENT G.

12. Individual temporary workers are not permitted to work more than 960 hours in any fiscal year period (July 1 - June 30). Contractor is solely responsible for tracking hours worked by all temporary workers, and to notify the department contact and the Hunan resources Department within 30 working days of any temporary worker reaching the limit of 960 hours.

13. 1elpmates will comply with all applicable local, state, and federal laws and regulations, including California Assembly Bill 1028 ( Effective January 1, 2012) and Ca1PERS rides regarding CalPERS Retired Annuitants, whether formerly employed by the City or other public agency employers subscribing to CaIPERS. Helpmates will ensure that no employe, provided under this agreement would need to be reinstated to CaIPERS employment or considered to be in violation of the retirement law or otherwise in unlawful employment as a result of their work at the City prior to assigning any temporary worker to any City request.

RFP No. 23. 051 Temporary Staffing Services page 4 of 18 Docu Sign Envelope ID: 49380AED- 6969-41 D5-8269-70DB6B62F795 Helpmates has no ohjeeUons with any or all provisions as contained in EXHIBIT II Sample Agreement of this RFp.

RFP No, 23- 051 Temporary Staffing Services Page 5 of 18 DocuSign Envelope ID: 49380AED-6969- 41 135- 8269- 70DB6862F795 Id, 17RNT Aty[)' rFAMFRprRIF.NCr
We are at award winning firm with four California locations, and over 11 locations through our Talentlaunch network on a national level. Helpmates foundation is built on providing customized value- aldad services.

Ffelpmates consistently differentiates its capabilities and has developed a brand reputation of best in class client and talent satisfaction, and is recognized as an employer of choice in the region. Along with our excellent risk/safety management programs, and best in class workers' comp and employment liability results, Ifelpmates is nationally known as a true top tier staffing provider.

For over the past 50 years, Ffelpmates has grown into one of the largest, most well respected staffing services in California, staffing over 500,000 positions in a vast category of industries, organizations and governmental agencies. The majority of our staffing service clients utilize temporary staff in very similar positions and skill classifications, and require similar workforce management support as outlined in this RFR Helpmates, now part of the Talent Launch network, is a highly regarded workforce solutions firm and a recognized leader with capability to operate nationally. We provide consultative, workforce solutions to clients Including specialized programs for Iona -term contract staffing, recruitment, and human resource services. Ifelpmares focuses an essential roles that are in the office/professional, accounting & finance, human resources, automotive specialty, and logistics I distribution / manufacturing environments. helpmates Company information
Type of Company: Corporation
Full-time Service Office:

Irvine
1200 Main Street, Suite A
Irvine, CA 92614
Supporting Branch Locations:

Cerritos

1. 7871 park Plaza Dr., Suite # 1. 50
Ceti lies, CA90703
Buena Park
5600 Beach Blvd.

Buena Park, CA 90621
LA/South Bay
879 W. 190th Street, Suite 910
Gardena, CA 90248
RFP No. 23- 051 Temporary Staffing Services page 6 of 18 DocuSign Envelope ID: 49380AED- 6969-41 D5- 8269- 70066e62P795 City of Santa Ana' s Team
Gena Monroy, Market Manager
[email protected]; 949.752. 6006
Gena is an ASA Certified Staffing Professional and has over 15 years of professional experience in the recruiting and staffing industry. Gena manages some of our largest client relationships as the key contact, conducting Specialist supervisory duties, streamlining effective repotting metrics and coordinating temporary placements. Her experience and consultative approach makes her uniquely qualified to effectively drive positive results and maintain lasting relationships.

Gena will manage the City of Santa Ana account team to ensure a high-level of customer service delivery, including recruiting, screening, assessing, hiring Specialists, supporting the quality control process, and that all aspects of Helpmates' programs are being executed in working with the City of Santa Ana, and the continued weekly proactive recruitment plans preparing for open orders received from City of Santa Ana.

Mihyiesha Flores, Talent Relationship Supervisor
[email protected]: 949.752. 6006
Mihyiesha is an ASA Certified Staffing Professional and has over 10 years of progressive staffing industry experience. Her responsibilities include recruiting, screening, assessing and hiring specialized employees, customer service and key account service over all segments.

Norma Leanos, Talent Relationship Supervisor
olearms(aMehnnates.com; 949- 752- 6006
Norma joined Helpmates in 2014 and has over 10 years of staffing industry experience. Her responsibilities include recruiting, screening, assessing and hiring specialized employees, customer service and key account service over all segments.

Joel Corrales, Recruiter
icorrales0helpmates.cnm; 949- 752- 6006
Joel joined Helpmates in 2022 supporting sourcing of candidates and working daily to pipeline and funnel candidates for the openings in the Irvine Branch. Joel will continue to play a close role with Gene on understanding the positions at The City of Santa Ana and keeping a pipeline of candidates available for interview and placement.

Nancy Martinez, Staffing Coordinator
nmartinezna helamates.com; 949- 752-6006
Nancy is an ASA Certified Staffing Professional and has over 7 years with Helpmates. Nancy handles all payroll for The City of Santa Ana, and administers all onboarding assessments and the management of sexual harassment training. Nancy fields calls from our talent on assignment supporting any questions and assisting with employee portal information.

Mario Soto, VP Of Operations
msato0helpmates.com; 949. 752.6006
Mario, is an ASA Certified Staffing Professional and has 22 years working with Gena and Rosalie on the City of Santa Ana account. Mario supports Gena with oversight on compliance, auditing and hiring practices to ensure for compliant delivery. Mario also oversees any employee relation issues minimizing liability working with Gera and Human Resources.

Rosalie Villa, President (Project Manager/Principal Agent) [email protected]; 949.752. 6006
Rosalie, an experienced staffing executive and business leader oversees the sales and business solutions for Helpmates with a focus on key clients accounts. She will have overall accountability of the partnership between City of Santa Ana and Helpmates. Her focus will be to lead the team in creating and implementing programs driving cost saving solutions and efficiencies, talent engagement and retention. Rosalie joined Helpmates in 1992 and has held leadership positions in new business sales and key customer delivery strategy. Rosalie has had over 19 years' RFP No. 23- 051 Temporary Staffing Services Page 7 of 18 DocuSlgn Envelope ID: 49380AED- 6969-41 35-8269- 701) t36662F795 experience working with goverment entities, educational institutions, non- profit organizations and has developed programs driving efficiency and process improvements allowing Helpmates the long -tent partnership.

Key Staff Involvement
Key Helpmates staff involved on the City account will be available to the extent proposed for the duration of the project.

Please see resumes attached of all managers, supervisors, and miter key personnel who will he assigned to this contract if awarded.

RFP No. 23- 051 Temporary Staffing Services Page 8 of 18 DocuSign Envelope It): 49380AED- 6969. 41 D5-8269- 79DB66621=795 Ie. W ORK Pl.

AN Ileipmates Understanding of City
Scope ofWork Approach to Completing Work
Specified in the Scope of Work Asan EEO employer,
we seek candidates from numerous civic, educational and professional sources. Helpmates does not discriminate in any form ofreciulting or job order taking, and actively promotes and practices compliance withall Federal and State employment laws as it pertains torecruiting, assessing and selecting the bestgealified candidates, without regard to sex, race, ethnicity, national origin, veteran status, disability, age, religion, or any other legally protected status. Our methods have one Mission:

To maximize the City's
performance byconsistently sourcing and delivering the righttalent and services ill the most cost efficient and expedient manner. Inorder to achieve our mission asstated above, and toachieve the world -class results we have accomplished, our methodology is amulti -step approach which includes the following components: A. Experienced Helpmates City Team
B. Specialist Recruiting Strategy C.

Candidate Selection ProcessA.

Idelpntates Activities Undertaken in
Completing theWork The Helpmates City Team Our
success starts with our
expertenced Helpmates City Team, which isprofessionally trained and ASA CSP certified. Abrief summary of their collective experience includes: A Helpmates City Team with over one -hundred and thirty (85) years of combined staffing experience! A Helpmates City'I'eam of ASA Certified Staffing Professionals ( CSP) CSP designated Helpmates Senior Management " ream actively involved inmanaging and supporting the Helpmates City Team B. Specialist Recruiting Strategy The helpmates recmfdng process has
a simple mission: Retain our current highly qualified
Specialists, and attract the best possible flow of qualified candidates inthe mast efficient andexpedient manner possible. Asa meansofdistinguishing Helpmates from similar employers, weemploy the following strategies to attract and retain our outstanding Specialists, and to maintain aconstant flow of qualified candidates. Armed wide outing edge technology
ofthe TalentLaunch network Helpmates uses automated toolstostreamline the recruitment process getting candidates to workfastercommurucating inreal time. Our abilityto respond to the City's open requisitions in atimely manner has allowed for highly satisfied managers with successful placements. Helpmates utilizes the following leading edge technology driving efficiencies forthe Citywhile simplifying our new hire ouboarding process and maintaining compliance: Bullhorn Bullhorn is1-felpmates applicant
tracking system and customer relationship management platform. Itisthecentral cog that connects our highly innovative solutions and assists us inserving our customers and candidates. Daxtra DaXtra isHelpmates candidate matching
technology that reviews multiple sources inclusive of Indeed, Monster, CareerBuildei; Dice, Linkedfn and our own BUllhom database for candidates who areactively seeking new opportunities and matching their experience, skills, and home address with that ofajob we are filling. If they don't already exist in our database, it's easy to pull them in with DaXtra and contact them in short order. RFP No. 23- 051 Temporary Staffing Services Page 9
of18
DocuSign Envelope ID: 49380AED- 6969- 41 D5- 8269- 70D86662F795 Bullhorn Time & Expense
Bullhorn Time & Expense is Helpmates candidate time tracking system. Fully mobile app enabled, it ensures our candidates can easily enter the time they work each week for their supervisors to then verify and approve right from their email inbox.

Able
Having our candidates on your jobs as fast as possible is mission critical. Able enables our workforce to fill out their critical and compliance based paperwork on the device of their convenience, even smart phones. Most paperwork can be distributed, filled out, and signed within the same day! This is also where our candidates can retrieve important payroll information such as pay stubs and W-2s.

SkillCheck
SkiIICheck is Helpmates testing platform for skills assessment and testing. SkillCheck offers one of the largest and highest -quality assessment libraries in the world and offers a wide variety of skills, knowledge, behavioral and cognitive titles to measure exactly what you need.

The recruiting chart below highlights the most important resources of our recruiting and candidate flow strategy:

Leading Edge Technology: Helpmates internal
systems: Bullhorn ATS and Daxtra
1 Source is Employee Personal Referrals
Employees like to work with other qualified
employees and Helpmates!
Community Involvement;
Established Relationships with Trade and
Technical Schools, Colleges and Universities,
Promoting Career Days and Presenting
Employment Seminars
Specialized Recruiting Sources;
TradeNocation/Business Schools, Industry and
Professional Associations
Community Events;
Various Job Fairs and Charity Events Held
Throughout Orange County
RFP No. 23-051 Temporary Staffing Services Page 10 of 18 DocuSign Envelope ID: 49380AED-6969- 41 D5-8269- 70DB6862F795 Job Postings on Linkedln, Indeed, Helpmates lob
Board and Internet Websites
Outplacement; Provide On -site Recruiting and Job
Transition Training in die Event of Reductions in
Staff
C. Candidate Selection Process
Our process to deliver outstanding results and achieve our stated City Mission is in assessing, selecting, employing and delivering the right talent. Our methods for doing so are outlined below:

HIRING

CRITERIA

NOT MET
HIRING

CRITERIA
MET
The Helpmates candidate selection process is both scientifically and experiential based. As the flow chart outlines, each candidate is thoroughly assessed, in -person or virtually interviewed, referenced checked and background checked for the skills and experience as indicated on their application and resume.

RFP No. 23- 051 Temporary Staffing Services Page U of 18 DOCuSign Envelope ID: 49380AED- 6969- 4l D5- 8269-70DB6B62F795 flelpmates will provide a comprehensive catalog of clerical, office, accounting and other related administrative support service options to the City. Helpmates funkier agrees to; Compare job requirements with worker qualifications and will email resumes and test results of temps as requested.

Provide appropriate methods to match the City' s needs within the specified tune frames.

Coordinate all scheduled work dates with the City at least one business day before the start of assignment.

Provide a detailed proposal and invoice, according to the specifications prescribed by the City department, which will include the City Agreement Number.

As additional clarity, the following outlines our extensive preemployment background check process and ensure the following prior to recommending any Temp for placement to the City:

Ensure that work authorization has been obtained and is current for individuals referred to the City for assignment via [- 9 ( employment eligibility verification) Ensure that Live Scan fingerprinting and/ or background check have been processed, completed and passed if requested by the City)
Ensure that temporary worker(s) recommended for an assignment meet all essential job function and minimum qualification requirements for the various types of services Ensure that typing speed is at least 30 wpm and Microsoft Office abilities have been tested and are met with Positive results as required
Ensure that temporary worker is bilingual when this is requirement for assignment Reference Checks — personally conducted by flelpmates Team Employment gap checks — personally confirmed by Helpmates' r'eam personal Interviews —personally conducted by Helpmates Team E•Verify — online conducted by Helpmates Team before starting any assignment Social Security Checks - completed by Helpmates Team at time of first payroll All of die screening checks are conducted on every potential flelpmates Specialist that will work for Helpmates at the City. We believe this is an important comerstone of out, assessment and hiring process, as well as the industry leading quality results we deliver.

Communication Platt —Temporary Employee/Specialist Ordering Process Our process is to maximize the effectiveness of communication between die City and flelpmates. As part of our unique service offerings to the City, and as a means to make working with us as simple and efficient as possible, we will customize whatever ordering and communication process is most preferred by the City.

The process for ordering a Specialist generally includes the following:

City representative deciding how many and which job classifications Add/ delere any specific skills/experience required
Determine length of assignment, start date, and reporting details Determine location, hoes required and other location specific details Response Plan
Within 30 minutes of receipt, all orders will be acknowledged and a progress update provided We will follow up with the City within two ( 2) hours to report status of providing names) of temporary workers who have the skills required for the assignment, For City approval and based on the above, generally can confirm a qualified employee within two hours.

Once a candidate is selected, and the hourly pay rate has been agreed upon, Helpmates shall provide the City with a detailed proposal to include the specific job description, the hourly pay rate for the temporary worker, and the markup rate, The City will then sign the proposal in approval. All invoices must include the agreement number.

RFP No. 23- 051 Temporary Staffing Services Page 12 of 18 DocuSign Envelope ID: 49380AED-6969. 41D5. 8269. 70DB6B62F795 Office Hours: Each workday, helpmates offices are open from 7: 30 a. m. to 5: 00 p. m. and our staff is available to fill orders with prompt, productive Specialists who are toady to start woddng when yourbminess day begins.

Additionally, in last minute or emergency situations, appropriate City representatives wilt have the business cell numbers and email addresses for the Helpmates Project team. In the off chance this is needed, die Helpmates staff can be available via email, text or phone.

The Quarterly Business Review (QBR) Process
The goal of " The Quarterly Business" ( QBR) process is to support the City with qualified staffing Specialists and to consistently meet or exceed expectations and requirements. Our " QBR" review allows us to evaluate and improve our performance by measuring that performance against the City' s stated criteria. The Quarterly Business Review process includes three major areas:

Establishing mutual goals and timelines with the City
Measuring the quality of all Specialists, order fill response time and overall set -vice performance QBR Service Reviews ( quarterly or as agreed upon with the City) to focus on improving process, methods and programs and establish action plans and agreed upon goals At every level of our organization, Helpmates fosters a thorough understanding of customers' needs along with all awareness that quality is a constant process of Improvement. The Quarterly Business Review process is a Practical, yet powerful approach that best exemplifies our commitment to continuous improvement and long-term partnerships with our clients.

As part of Quarterly Business Review process, the following services will be agreed upon and provided:

First and Second Day Quality Checks
t'lie first day quality check is made approximately 15 minutes after the assignment starts to confirm chat the Helpmates Specialist has arrived safely. The second clay quality check is also completed within 15 minutes of the start time and focuses on the Specialist's work performance and productivity from the previous day.

Weekly Updates
lelpmates' Weekly Updates have multiple purposes: To guarantee the performance of the Helpmates Specialist in terms of productivity, quality, punctuality, attendance, and behavior, as well as to determine if the Specialist is required the following week.

Final Performance ]Evaluations
A final evaluation is documented on each Specialist who has completed an assignment at our client site. '[' his evaluation rating is maintained in the Specialist' s and the City' s data file for discussion at the TLC reviews and for future reference.

Methods of Approach to Quality
Helpmates Quality Control Plan
A very important part of Helpmares performance, and ultimately what sets all services apart, is the quality component of our service offering. The Itelpnmates Quality Control Plan has four (4) vital components, which are outlined and explained as follows ( please note that the frequency of meetings mentioned is recommended, but ultimately the frequency will be determined by the City):

1. City Quality Control Plan Overview
The RFP, Contract and all pertinent data is retained either on the Helpmates Bullhorn ATS System, in confidential files, or both and is readily available Weekly reports entailed to designated City personnel for quality review, financial data, department usage etc., or as required by the designated City personnel Monthly/ quarterly meetings, as agreed to by the City will include:

I. Overall contract compliance review
it. Specific data metrics such as fill rates/refills, etc.

III. Specific goals/ objectives for the next month established iv. Establish future meeting date/ agendas
RFP No. 23-051 Temporary Staffing Services Page 13 of 18 DocuSign Envelope ID: 49380AL=D- 6969.41 D5- 8269- 70UBGB62F795

2. Helpmates Irvine Office Quality Review
Daily 1•Ielpmates City team office huddles are held for updates and progress reports on pending or open orders
Communication with City staff daily or as frequently as needed for quality updates and performance feedback
Weekly Key City internal metrics review
Monthly City performance review internally prepared and discussed Strict adherence to die comprehensive ffelµmaws employee selection process which isincluded on page
11 Monthly random hiring audits performed by Mario Soto, Helpmates VP of Operations Helpmates PowerBl is the primary tool used for managing all City data and metrics 3, Helpmates TemporaryE'niployee/Specialist
Review On new City assignments, each flelpniates employee iscalled on the first and second of their assignment todetermine theemployees comfort level and job satisfaction During the course ofall assignments, each Helpmates employee isfrequently communicated with tocontinue the job satisfaction quality review process and enhance employee retention Helpmates uses Great Recruiters topromote talent engagement and continuous Improvement.

Great Recruiters send out surveys to our specialists at the start of anassignment regarding onboarding and training, midassignment and the end of assignment. Helpmates uses Great Recruiters to promote talent engagement and continuous improvement. These surveys help usmeasure customer experience between ourtalent and recruiters and help identify opportunities forimprovement. On a quarterly basis, we also survey our valued customers forfeedback on ourresponsiveness, knowledge of the job and industry we arerecruiting for, quality and transparency. We thank you ahead foryour
participation. Weekly, or as often as the City allows, specific performance feedback isrequested anddocumented in theemployee file and the City file on Helpmates Bullhorn ATS system Upon receiving specific employee feedback, the Helpmates City Team shares this performance feedback as
appropriate Based upon the multiple levels offeedback, the Helpmates City staff develop specific action plans toimprove upon aurperformance, thus embodying the Helpmates culture of Continuous improvement raidExceed
Expectations 4. Helpmates Bull -Time Employee Quality
Plan Thefoundation ofour Helpmates' comprehensive Quality Plan are our internal employees, which includes the Helpmates City 'learn. The primary tools involved in this plan include: Acomprehensive hiring
process Mandatory successful completion and bi-annual recertification of the Certified Staffing Professional ( CSP) cettification via the American Staffing Association Ongoing professional development and skills enhancement training Periodic employee performance
reviews Suggested annual employee professional resume updates toillustrate the many ways our employees have grown and
developed Annual employee surveys geared towards specific and candid feedback re: Helpmates, the workplace, benefits and overall employee
satisfaction Inconclusion, the four ( 4) comers of ourquality control plan embrace all aspects of our people business. We believe thatour comprehensive quality approach is the catalyst for the superior results we areachieving with our clients, employees and
Specialists. RFP No. 23- 051 Temporary Staffing Services Page 14 of DoruSign Envelope ID: 49380AED- 6969-4106-8269. 70DB6B62F795 I -low Helpmates Proposes to Address Special Issues or Problems Action Plan for Handling Issues or Problems Associated With Temporary Staffing:

Asa provider of services to organizations that deal in potentially urgent or emergency matters, Helpmates has in place the following urgent/emergency action plan:

The appropriate City representative will have the personal cell number of an Ifelpmates City Team member, and back up team members as appropriate
All Ifelpmates City team members have off -site Helpmates Bullhom mobile access to all City and Specialist data for emergency needs or after hours contact Ifelpmates also has an emergency preparedness plan in case of area/ regional issues that require a triage approach for handling urgent/ emergency matters
In the case of employee workplace issues, each Helpmates staff is a Certified Staffing Professional, and is trained to professionally mitigate and minimize any workplace drama and workplace liability With the Helpmates extensive quality review process, Including specific proactive performance management, issues will be quickly and professionally resolved and go -forward improvement processes activated and measured
Implementation Plan and Timeline
Helpuates will have a shortened timeline due to our partnership the past five years. helpmates Implementation process involves working closely with the City in understanding the needs and objectives for the staffing program at this time. Helpmates implementation team consists of Mario Soto, VP of Operations, Oena Moinny, Current City Project Manager and Nancy Martinez, Staffing Coordinator. Helpmates will lead and follow up on timeline with City' s team involved using our proven methodology.

Kick Off
Our team will conduct meetings with HR & Management to introduce our team and .Helpmates. We will then Initiate meetings and understand objectives and discuss together the timeline and the steps to he takers in moving forward.

At this time we will work with City on Items such as:

Timekeeping system
Requirements from the SOW and establish goals to be measured by Transition of employees
Change Leadership Plan
Communication and Announcements
Needs Assessment with Betlartments
Action:

Our process of servicing the City can begin immediately with the support from our Branch in Irvine.

As teetings are being held and action items are being completed our City Project Manager will work to handle open order requisitions and support management with getting positions filled.

Quality Control:

Our VP of Operations will handle the QC process on the timeline and the task being completed to ensure we are meeting expectations and follow through on any issues that may occur. The goal is to have a seamless process that does not create disruption in servicing and working together.

RFP No. 23- 051 Temporary Staffing Services Page 15 of 18 DocuSign Fnvelope ID: 49380AFD-6969. 41 D5- 8269-70D66B62F795 Cost Proposal
This section shall define the detailed pricing for the services. The City is interested in a pricing structure as set forth:

1. Asa mark- up percentage above the hourly pay rate for a particular position.

2. Helpmates understands the temp -to -peen placement fee is not applicable. Our direct hire fee is 180/6of the employees annual first years salary if a temporary worker was hired without a competitive recruitment process.

Please see ATTACHMENT G: Cost Proposal Form
Helpmates understands and acknowledges the following:

The City shall not provide reimbursement fortravel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer' s cost proposal fee structure.

Proposals shall be valid for a minimum of one hundred eighty ( 180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City.

Payment Schedule
Helpmates processes electronic invoices on a weekly basis. The invoice will be only for the specific number of hours worked by our employee. A timecard will be sent with the appropriate invoice.

Payment Terms
Invoices are due upon receipt.

RFP No. 23- 051 Temporary Staffing Services page 16 of 18 DocuSign Envelope ID: 49380AI D- 6969- 41 05-8269. 70D13613621`795 If. RBFCRJZ C F.

With over 45 years of progressive success in the staffing industry, supporting a variety of industries in Southern California, helpmates has a wealth of knowledge and experience in successfully managing the fluctuating needs of our public and private sector clients.

The continued satisfaction of our clients is of great importance to us and as a result of our passion for continuous improvement, Helpmates has been recognized for nine ( 9) consecutive years with the " Best of Staffing" award by Inavero, Inc, We are proud to share our results with the City, as the Inavero survey revealed that our clients are three times as willing to recommend our services to colleagues as compared to the national average for staffing services.

Below are references of just a few of our successful staffing partnerships that Helpmates has with requirements similar to those of the City.

Please see ATTACHMENT B: References
Rf N No. 23- 051 Temporary Staffing Services Page 17 of 1. 8 DoaiSign Envelope ID: 49380AED- 6969-41 D5- 8269- 70DB6B62F795

CITY OF SANTA ANA
A17ACHMGN-C" A

PROPOSER' S CERTIFICATION, PROPOSAL PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services ( Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.

PROPOSER' S STATEMENT: I have read, understood and agree to the terms and conditions on all Pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.

E OF COMPANY PHONE AND
im ( bI Erviviz, i! A 1' w4

BUSINESS ADDRESS
Pv) Ai V611M

PRINTED NAME OF AUTHORIZED AGENT TITLE
1IZ i
jlI7ill z

NATURE OF AUTHORIZED AGENT DATE E- MAIL

FEDERAL ID NUMBER ( IF APPLICABLE) CONTRACTOR LICENSE NUMBER

IFAPPLICABLE)

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL, PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE UocuSign Envelope ID: 49380AEU- 6969-47D5-8269. 7UUB6B62F795 1F CITY OF SANTA ANA

ATTACHMENT B

REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the Supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm' s qualifications.

REFERENCE i
Customer Name: I-Y^V("- p 10141 W4 Con act Individual: M/,U/ I'R_ cuee-4 Address: 151(,900 6( 14d r_ _UVIUI l Phone Number: _!? 141l ` S_6 5"36-0 Ti7' VJJA j VA 12. pll EMAIL: I00tu6I5 cd- I ,; LJ, eoiTi Contract Amount: __ qI oDYear: I
2 Description of
supplies, equipment, or services provided: 091r. AkA
Iry 9.14' 1ak REFERENCE Customer
Name: &
Kwemj Contact Individual: Alewv ynr tA-o Address: IvC7p / G'L t1 % t ctl. Phone Number: 2L 5 . "7`?" hwua _ 6A
EMAIL: ftlr°., t(. Cpic <claiautzUy [ rrr Contract Amount: #; AIIILU>j. 0it. aaOj' drw. 4ear: tW1C*e_ Description of
supplies, equipment, or services provided: REFERENCE i
t
Ukt' i Customer Name: tln n i ' dtKtact Individual: Address: 6 Q10 W • r Phone Number: t-ti
L 6iC' l% ( 1iLYJ11 EMAIL: je iy5 i.s;. (tt act ly/, c tsf Contract Amount: ' L"`? 006 /, t nflVed Year: _ ';W)let _ V lr) W? ' _ Description of supplies, equipment, or services provided: itGtC
rZtfv1. C C{lCGtbL tb'1ICI " A THIS FORM
MUST BECOMPLETEDAND INCLUDED WITH THEPROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

UocuSign Envelope ID: 49380AEU- 6969- 41 U5-8269- 70DB6B62F795

CITY OF SANTA ARIA

ATTACHMENT C

PROPOSER' S STATEMENT
Proposer understands and agrees that this written RFP ( or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto.

Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten ( 10) days ( excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned.

Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.

All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP.

Firm— 11& 10& Wv sli,- i5ero i( ii I.0
Signed and
Printed Name: me: T U W, t lt) egA t&' dl 1 Title F(
e—A L Date THIS
FORM
MUST BE COMPLETED AND INCLUDED WITH THEPROPOSAL. PROPOSALS THAT DONOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

DocuSign Envelope ID: 49380AED- 6969-41 D5- 8269-79DB6B62F795 1 i CITY OF SANTA ANA

ATTACHMENT D

NON -COLLUSION AFFIDAVIT
Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Note: The above non -collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non -collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.

State of County of
Aibscribed and sworn to (or affirmed) before me on this day of_, 20, bygale. tQ1l—.__.__.., proved to me on the basis of satisfactory ev Bence to be the person( s) who appeared before me.
to tint tz} nehlic or atf€tarQftia r uangtl httt+ ? ' r ! i` `- - %> tJ'npC rttfirofnverifiesool} d idrtuit altfri 11 arwrvidw)l who r•igmd (lie document toieftit h situ certificate isattachsd, and no srt 1 f)
arcueary, arvaildiay of dial dow lcto w. r.

Nc 36 Ptlic Ignature Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

Docu& gn Envelope ID: 49380AED- 6969-4l D5- 8269- 7OD86a62F795

CITY OF SANTA ANA

ATTACHMENT E

NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer, or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, " Disclosure of lobbying Activities," in conformance with its instructions.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $ 10,000 and not more than $ 100, 000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed 100, 000 and that all such subrecipients shall certify and disclose accordingly.

Signed: _° 01 V nk
Title: ? Wknk
Firm: ( 44e yo,ks shklt_tft(T I I(( GGSi
Date: 41 / g 12 )
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

DocuSign Envelope ID: 49380AED-6969-411) 5- 8269-70DB6B62F7955 CITY OF SAN AANA ATTACHMENT FNONDISCRIMINATION CERTIFICATION The undersigned consultant
or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall
not discriminate against any employee or applicant for employment because ofrace, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard totheir race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, ortransfer; recruitment or recruitment advertising; layoff ortermination; rates of pay or other forms of compensation; and selection fortraining, including apprenticeship. The Consultant agrees to post inconspicuous places, available toemployees and applicants for employment, notices to beprovided setting forth theprovisions ofthis nondiscrimination clause. 2. The Consultant
shall, in all solicitations or advertisements for employees placed byoron behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard torace, color, religion, sex, or national origin. 3. The Consultant shall send toeach labor union or representative of workers with which he/she has a collective bargaining agreement orother contract or understanding, anotice tobe provided advising the said labor union or workers` representatives of the Consultant's commitments underthis section, and shall post copies of the notice in conspicuous places available toemployees and applicants for employment. 4. The Consultant
shall comply with all provisions of Executive Order 11246 of September 24, 1965, andof the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders ofthe Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, toascertain compliance with such rules, regulations, and orders.

Inthe event
of the Consultant' s non-compliance with the nondiscrimination clauses of thiscontract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole orin part and the Consultant may be declared ineligible for further Government contracts orfederally assisted construction contracts inaccordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order ofthe Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include theportion ofthe sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders ofthe Secretary of Labor issued pursuant to Section 204of Executive Order 11246 of September 24, 1965, sothat such provisions will be binding upon each subcontract DocuSign Envelope ID: 49380AED- 6969- 41 D5. 8269. 70DB6662F795 0XI CITY OFSANTA ANA
or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States,

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Slats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed: a t tti.v W.

Title:

Firm: 4pbgryf S it l/ IPi
Date:)
THIS FORM MUST BE COMPUTED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOTNOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

Docusign Envelope ID: 49380AED•6969.41 P5-8269. 79P86662F795

EXHIBIT C

COMPENSATION
Consultant' s Fee Proposal including hourly rates if applicable DocuSign Envelope ID: 49380AED-6969-41 D5-8269- 70066B62F7^955 g• OF S q N g n N A

ATTACHMENT G

COST PROPOSAL FORM

FOR EVALUATION PURPOSES, THE FOLLOWING PROPOSAL PRICING MUST BE BASED ON THE CITY'S ASSUMED 9/ 80 WORK SCHEDULE AND DETAILED CRITERIA AS SPECIFIED HEREIN. ALL RATES PROPOSED MUST BE INCLUSIVE OF ALL APPLICABLE TAXES, LABOR, BUSINESS EXPENSES, ETC. ADD

AS MANY ADDITIONAL ROW(S) FOR ADDITIONAL CLASSIFICATIONS) FOR CONSIDERATION FOR INCLUSION IN YOUR RESPONSE, AS STATED IN SECTION C. SERVICE CATEGORIES, SUBSECTION 5.

V — 0 %
Accounting Assistant 7 I ? r
q ` r
Legal Secretary
Lp " l/.7o i el` ltl fir 1 %
Office Spoaialist
qq / j// Q
Paralegal
o 3q % 7 ' 9 9?,? %
Receptionist
Secretary Zr2 2 S"7 % r_ t0
Provide markup percentage rate agency will utilize to negotiate prices for positions not listed above.

OTHER TECHNICAL AND F
IN ALPHABETICAL ORDER.

CLASSIFICATIONS
Temp -to -perm placement fee is not applicable for temporary workers that are hired by the City through the competilitve ecruitment process, regardless of introduction or assignment by Contractor, direct hire placement is only applicable or direct hire placement requests or if a temporary worker was hired without a competitive recruitment process. please UocuSign Envelope IL) 49380AED- 6969-41 D5- 8269- 70OB6862P795

CITY OF SANTA ANA
explain briefly in detail your policy and pricing on the hiring of your temporary workers. Attach additional pages if THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

DocuSign Envelope ID: 49380ALD- 6969-41 D5-8269- 70DB6862F795 aw
WN
N
Ho, Josephine
From: City of Santa Ana < certificate- [email protected]> Sent: Wednesday, May 24, 2023 4:08 PM
To: HR Admin
Subject: Internal Notice of Compliance
Categories: Josephine

NOTICE OF COMPLIANCE
CITY STAFF: PRINT TH Is PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor Alliance Industrial Solutions, LLC
Name:

Project
A-2018- 148- 01
Number:

Project
Extension of Temporary Staffing Services Agreement No. A-2018- 148 Name:

The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time.

The compliant coverage(s) are:

TYPE OF INSURANCE POLICY NUMBER

EXPIRATION

COI DATE FILE NAME
DATE
City of Santa
AUTOMOBILE LIABILITY PHPK2516206 02/ 13/ 2024 02/ 10/ 2023 Ana 19335394. pdf
City of Santa
GENERAL LIABILITY PHPK2516206 02/ 13/ 2024 02/ 10/ 2023 Ana 19335394. pdf
City of Santa
PROFLIABILITY/ E& O PHPK2516206 02/ 13/ 2024 02/ 10/ 2023 Ana 19335394. pdf
WORKERS COMPENSATION AND EMPLOYERS' Helpmates -City
WCWFTS000192301 05/ 10/ 2024 05/ 08/ 2023 of Santa Ana

LIABILITY
19335394.pdf
Thank you,

NOTICEOFCOMPLIANCE
CITYSTAFF: PRINTTHISPAGEANDINCLUDEWITHAGREEMENTTOTHECLERKOFTHECOUNCIL Contractor AllianceSolutionsGroupDBAHelpmatesStaffingServices Name:

Project A-2023-122-03 Number:

Project ForOn-CallTemporaryStaffingServices Name:

TheCertificateofInsurance (COI) submittedindicatesthatthecoveragescomply withtheinsurancerequirements.

Thecompliantcoverage(s) are:

EXPIRATION COI FILE TYPEOFINSURANCE POLICYNUMBER DATE DATE NAME AUTOMOBILELIABILITY PHPK2655529 02/13/2025 02/13/2024 COI.pdf GENERALLIABILITY PHPK2655529 02/13/2025 02/13/2024 COI.pdf PROFLIABILITY/E&O PHPK2655529 02/13/2025 02/13/2024 COI.pdf WORKERSCOMPENSATIONAND WCWFTS000192301 05/10/2024 02/13/2024 COI.pdf EMPLOYERS' LIABILITY Nofurtheractionisrequiredatthistime.

Thankyou,
CityofSantaAna
RiskManagementDivision
inpartnershipwith
CTraxPlusServicesTeam
2/15/202411:10AM
Enclosure 3
3c

City of Pico Rivera
Karine Shirinian
6615 Passons Blvd.

Pico Rivera, CA 90660
RE: City of Santa Ana Piggyback Agreement
Dear Karine,
Helpmates Staffing has been working with the City of Pico Rivera, providing Temporary Staffing Services for the 2023/24 Fiscal Year.

Recently, we entered into an agreement with the City of Santa Ana, California, having won their business through a competitive RFP Process, RFP No. 23-051. Please find Helpmate’s Consultant Agreement with the City of Santa Ana, dated June 20, 2023 enclosed. Helpmate’s Staffing will extend the terms and pricing contained in the City of Santa Ana Agreement to the City of Pico Rivera.

We are looking forward to continuing our relationship with the City of Pico Rivera as your temporary staffing provider.

Thank you.

Kristina Hayden
Chief Operating Officer
helpmates.com
Enclosure 4
3d
REQUEST FOR PROPOSALS NO. 23-051
FOR

TEMPORARY STAFFING SERVICES

CITY OF SANTA ANA
KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers.

Issue Date: Wednesday, March 29, 2023
Deadline for Questions: Wednesday, April 5, 2023, 4:00 P.M.

Proposal Due Date: Wednesday, April 19, 2023, 4:00 P.M.

Enclosure 5
3e

CITY OF SANTA ANA

TABLE OF CONTENTS
I. BACKGROUND ........................................................................................................................... 1 II. OVERVIEW OF PROJECT .......................................................................................................... 1 III. SCOPE OF SERVICES ............................................................................................................... 1 IV. TERM OF AGREEMENT ............................................................................................................. 2 V. MINIMUM QUALIFICATIONS ...................................................................................................... 2 VI. RESPONSE TO RFP .................................................................................................................. 2 VII. CERTIFICATIONS (ATTACHMENTS) ......................................................................................... 5 VIII. REFERENCES ............................................................................................................................ 6 IX. MINIMUM SCOPE AND LIMIT OF INSURANCE ......................................................................... 6 X. SELECTION PROCEDURES & CRITERIA ................................................................................. 8 XI. WITHDRAWALS.......................................................................................................................... 9 XII. GENERAL TERMS AND CONDITIONS ...................................................................................... 9 XIII. AWARD OF AGREEMENT ........................................................................................................ 15 XIV. IMPLEMENTATION ................................................................................................................... 15

EXHIBITS
Exhibits provided herein for Proposers’ reference only.

EXHIBIT I – Scope of Services
EXHIBIT II – Sample Agreement of this RFP

ATTACHMENTS
A PROPOSER’S CERTIFICATION, PROPOSAL ITEM PRICING

B REFERENCES
C PROPOSER’S STATEMENT

D NON-COLLUSION AFFIDAVIT

E NON-LOBBYING CERTIFICATION

F NON-DISCRIMINATION CERTIFICATION

G COST PROPOSAL FORM

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 1 of 35 I. BACKGROUND
Incorporated in 1886, Santa Ana, a Charter City, established a Council-Manager form of government in 1952. The City Council is composed of seven members; the Mayor elected at large and six Council members elected by ward, who appoint the City Manager, City Attorney and Clerk of the Council. The City of Santa Ana (City) is a full-service City with a diverse population of approximately 335,000.

The City’s twelve agencies provide all the traditional municipal services, as well as water utility, library system, 20-acre zoo, City Jail, Police Department, and contracts with the Orange County Fire Authority for provision of fire services. The City employs 1,178 authorized full-time positions and has an annual citywide budget is $646 million, including the General Fund budget of $316 million.

The City of Santa Ana is located 10 miles inland from the Pacific Ocean, 33 miles southeast of Los Angeles and 90 miles north of San Diego. The City, which is the county seat of Orange County, encompasses an area of approximately 27 square miles and is the 11th largest by population in California.

II. OVERVIEW OF PROJECT
The City of Santa Ana (City) is seeking proposals from qualified firms and organizations (Proposers) to provide Temporary Staffing Services, to be utilized on an as-needed basis. The City intends to award a contract to one or more vendors to provide services citywide to any department within the City requiring such services according to the City’s employment needs.

The majority of City agencies and departments work under the City’s 9/80 work schedule (Monday to Thursday; 9 hour workdays, Friday 8 hour workday; and closed every other Friday on regular City Hall closure dates). For those agencies and departments, it is preferred that the temporary staffing adhere to that schedule. The City expends approximately $300,000 annually for Temporary Staffing Services, although the requirements will fluctuate during the agreement period.

Regarding Current Agreement Holders:

The City reserves the right to require a transitional plan in the event that one of the current firms is not selected during this Request for Proposals (RFP) process. In this case, a “phase-out: period will be required, allowing those existing employees to complete their assignment with the City through the existing Agreement.

The term “Vendor”, “Proposer”, “Consultant”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP).

III. SCOPE OF SERVICES
SEE EXHIBIT I – SCOPE OF SERVICES
Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period.

Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required.

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 2 of 35 IV. TERM OF AGREEMENT
The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years.

V. MINIMUM QUALIFICATIONS
Proposers not meeting the minimum requirements may be deemed non-responsive.

1. Minimum three (3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP.

2. Firm must have a full-time service office in Southern California, preferably in Orange County, for the entire duration of the contract, including a physical address and applicable business license(s), where key staff such as project managers are located to ensure availability for meetings at City facilities as requested within a reasonable timeframe during normal business hours.

VI. RESPONSE TO RFP
A. SUBMITTAL INSTRUCTIONS
It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City’s Bid Management System, PlanetBids. No other form of submittal will be accepted.

PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at:
http://www.planetbids.com/portal/portal.cfm?CompanyID=20137.

Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- 1771. Questions of an operational nature may be directed to the City’s assigned Buyer.

Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline.

Proposals shall NOT be sent via telegraphic, electronic, or facsimile means.

All notifications, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal.

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 3 of 35 B. COMMUNICATION / CONTACT WITH CITY STAFF
Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Project Coordinator(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids.

The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s).

C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP.

Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or Contract terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications.

Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab.

General process questions may be directed to the following:

Megan Ornelas
Buyer
Email: [email protected]
D. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system, https://www.planetbids.com/portal/portal.cfm?CompanyID=20137.

Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation.

E. UNDERSTANDING PROPOSAL
It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 4 of 35 the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein.

F. PROPOSAL CONTENTS
Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged.

1. Statement of Qualifications (SOQ)
SOQ must include a Table of Contents and be limited to a maximum of 20 pages (excluding section dividers and exhibits). The page limitation includes all appendices, attachments, and supplemental information. Additionally, SOQ must include the following:
a. Cover Letter
Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity.

Cover Letter shall not exceed one page.

Cover letter must be addressed to the following City Project Manager:

Lori Schnaider, Operations Manager
City of Santa Ana – Human Resources Department
20 Civic Center Plaza
Santa Ana, CA 92701
b. Services Provided
A description of proposed services to be provided and how they meet the needs of the City as described in Section III – Scope of Services (Above). c. Agreement Statement
Proposal shall include a statement outlining your concurrence or concerns with any and all provisions as contained in EXHIBIT II – Sample Agreement of this RFP (if any).
d. Firm and Team Experience
Proposal shall include a profile of the firm’s experience including the following:
i. A general description of the firm, including size and number of employees working directly with the City on this agreement.
ii. Firm’s nearest address serving the City of Santa Ana and headquarters address.
iii. Firm’s full-time service office in Southern California if different from above. iv. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview.

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 5 of 35 v. Include resumes for all managers, supervisors, and other key personnel including subconsultants (if applicable) who will be assigned to this contract if awarded.
e. Proposed Work Plan
Proposal shall include a statement demonstrating the firm’s understanding of the Scope of Services.

Additionally, proposed work plan shall include Proposers’:
i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration (if any);
iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementation plan, and timeline. f. References: Attachment B – References shall be submitted for similar projects performed for state and/or similar government clients.

2. Cost Proposal
All Proposers are required to submit a fixed rate fee schedule with their Cost Proposal per ATTACHMENT G. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement.

Cost Proposal must include the following:
 ATTACHMENT G – Cost Proposal Form
 Fixed rate fee schedule for specialized services (if any are included in proposal) The City shall not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer’s cost proposal fee structure.

Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City.

VII. CERTIFICATIONS (ATTACHMENTS)
In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package:
 Attachment A: Proposer’s Certification and Proposal Item Pricing  Attachment B: References

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 6 of 35  Attachment C: Proposer’s Statement
 Attachment D: Non-Collusion Affidavit
 Attachment E: Non-Lobbying Certification
 Attachment F: Non-Discrimination Certification
 Attachment G: Cost Proposal Form
The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise.

PLEASE NOTE: City will not waive notarization requirement when applicable on any of the required attachments.

VIII. REFERENCES
Contractor shall provide three (3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Use ATTACHMENT B – References. The respondent grants permission for the City to contact any individuals listed as references.

City may disqualify a Proposer if:
 References fail to substantiate Proposer’s description of services and deliverables provided; or
 References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or
 City is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact(s) of normal City working hours.

IX. MINIMUM SCOPE AND LIMIT OF INSURANCE
The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten (10) business days after receipt of Notice of Intent to Award.

Contractor must maintain, for the duration of its contract, insurance coverages as required by the City.

Additionally, Contractor shall provide the following insurance coverage:

Coverage shall be at least as broad as:
 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
 Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 7 of 35  Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
 Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).

Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.

Waiver of Subrogation
Contractor hereby grants to Entity a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity.

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 8 of 35 Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

Verification of Coverage
Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.

The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

X. SELECTION PROCEDURES & CRITERIA
A. The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below.

B. Proposers will be ranked by the review committee based on the following criteria:

CATEGORY POINTS
Responsiveness to RFP
 Proposal’s compliance with the requirements of this RFP.  Scope of Services offered including ability to provide optional services.  Value added services – New and/or innovative product or service suggestions or other new ideas and enhancements.
30 Experience of Firm and Personnel
 The experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor and assigned staff.
35 CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 9 of 35 C. A final score will be calculated for each submitted proposal and used to rank Proposers.

Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above.

D. The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion.

If proposal fails to satisfy any requirements outlined in this RFP, it may be considered nonresponsive and may be rejected.

The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated.

The review committee will recommend the qualified Proposers to the City Council or City Manager for award of contract, as appropriate.

E. The review committee may invite the proposers to interview. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without holding interviews, or further discussions.

XI. WITHDRAWALS
Proposers are responsible for verifying all prices and information before submitting a proposal.

Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible.

XII. GENERAL TERMS AND CONDITIONS
A. AMERICANS WITH DISABILITIES ACT
The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a Cost of Proposal
 Cost of delivering specificied services is reasonable and consistent with industry standards.
 Cost of specialized services, if any
25 References
 Acceptable and verifiable references
 References that are similar in size and project scope to the City. 10 TOTAL POSSIBLE SCORE 100

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 10 of 35 person with a disability. Any contract entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph.

B. CITY BUSINESS LICENSE
The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty (30) days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana.

C. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal.

D. CONFLICT OF INTEREST
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor’s employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City.

Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest.

No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contract for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Contract. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Contract.

E. CONTRACTOR’S EXPENSE
Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Precontractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract.

Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, and parking while on City sites during the performance of work and services under this Contract.

F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL
Except as formally approved by the City, the key personnel identified in Contractor’s proposal shall be the individuals who will actually complete the work. Changes in staffing must be

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 11 of 35 reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel under the awarded contract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor’s personnel. Said approval shall not be unreasonably withheld.

Standards of Conduct: Contractor’s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, other team members and staff within the City.

G. COST PROPOSAL
The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal.

H. DATA RETENTION
Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City.

All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract.

All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.

I. DRUG-FREE WORKPLACE
The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the contract or both, and the Contractor may be ineligible for award of any future City contracts.

J. EXAMINATION
Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated.

Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager’s attention as soon as possible so that corrective addenda may be furnished to prospective Proposers.

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 12 of 35 Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected.

K. EXECUTION OF AGREEMENT
Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation
L. FISCAL NONFUNDING CLAUSE
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City.

M. JOINT OFFERS/SUBCONSULTANTS
Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture.

Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub-contractor.

The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors.

N. INDEPENDENT CONTRACTOR
Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City.

Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers’ compensation or other fringe benefits of any kind through City.

O. JOINT OFFERS/SUBCONSULTANTS
Where two or more Proposers desire to submit a single Proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm and not with multiple firms doing business as a joint venture. Should the use of subconsultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer.

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 13 of 35 P. LITIGATION STATUS
Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

Q. NEGOTIATIONS
The City reserves the right to negotiate final contract terms with any Proposer selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract.

Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP.

R. NON-PAYMENTS
Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach.

S. OWNERSHIP OF DOCUMENTS
The City has permanent ownership of all directly connected and derivative materials produced under this contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City.

T. PARKING
The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City.

U. PROFESSIONAL STANDARDS
Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City’s Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee.

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 14 of 35 Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel.

V. PROJECT MANAGER
The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement.

W. PROPOSAL VALIDITY
Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal.

X. PUBLIC AGENCIES
Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency.

Y. PUBLIC RECORDS
Proposals will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act.

Z. SUBCONTRACTORS
Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed after award of contract must be approved by the City before commencement of work.

The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors.

AA. PREVAILING WAGE
The Director of the Department of Industrial Relations of the State of California has ascertained the prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or type of worker or mechanic needed to execute any construction or maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http://www.dir.ca.gov/ (General Prevailing Wage determination made by the Director of Industrial Relations / Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Section 1770, 1773 and 1773.1).

CITY OF SANTA ANA
RFP No. 23-051 Temporary Staffing Services Page 15 of 35 Contractor is required to pay the prevailing wage rate referred to above and is responsible for selecting the craft/classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code (State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rates for any public work done under this Contract or by any subcontractor.

Prevailing Wage Compliance and Monitoring
Contractor is aware of the requirements of the California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirement on “public works” and “maintenance” projects. Since the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by Prevailing Wage Laws and since the total compensations is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement/Contact. Contact shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the job site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

XIII. AWARD OF AGREEMENT
Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms.

A. EXECUTION OF AGREEMENT
A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. “Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved.

XIV. IMPLEMENTATION
A. KICK-OFF MEETINGS
The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling.

CITY OF SANTA ANA
Contractor shall provide services as set forth below:

A. GENERAL CONTRACTOR REQUIREMENTS

1. Contractor shall provide a comprehensive catalog of clerical, office, accounting, other related administrative support service and professional options to the City.

2. Contractor must also agree to:
a. Provide appropriate methods to match the City’s needs within the specified time frames; b. Coordinate all schedule work dates with City at least one business day before the start of assignment;
c. Provide a detailed proposal and invoice, according to the specifications prescribed by the City department; and
d. Ensure the following criteria prior to recommending any temporary worker for placement at the City:
 Work authorization has been obtained and is current for individuals referred to the City for assignment via Form I-9, Employment Eligibility Verification.  Live Scan fingerprinting and/ or background check have been processed, completed and passed (if requested by the City) .
 Selected temporary worker(s) recommended for an assignment meet all essential job function and minimum qualification requirements for the various types of services.  Typing speed of the selected temporary worker is at least 30 wpm, and Microsoft Office abilities have been tested and are met with positive results as required.  Contractor conducts due diligence employment verification/references of the temporary worker selected for an assignment to verify positive work history.  The selected temporary worker is bilingual in English and Spanish or Vietnamese when required for the assignment.
 Verifies that temporary worker is not a retired annuitant of the California Public Employees’ Retirement System (CalPERS).

EXHIBIT I

SCOPE OF SERVICES

CITY OF SANTA ANA
B. SPECIFICATIONS/ SCOPE OF SERVICES

2. The Contractor will compare job requirements with worker qualifications and will email resume(s) and test results of temporary workers as requested.

3. The Contractor will follow up with the City within two (2) hours to provide name(s) for City approval. a. If Contractor is unable to locate a qualified candidate within four (4) hours of the initial request, the City reserves the right to contact other temporary agencies for placement.

4. Once a candidate is selected, and the hourly pay rate has been agreed upon, Contractor shall provide the City with a detailed proposal to include the specific job description, the hourly pay rate for the temporary worker, and the mark-up rate. The City shall then review and sign the proposal if approved.

5. All invoices must include:
a. Agreement number;
b. Requesting City Department
c. Department Contact Name / Requester Name
d. Candidate Name
e. Hourly pay rate and mark-up rate
f. Dates of assignment duration
g. Total hours worked during duration of assignment

6. Contractor shall provide temporary workers who have the skills required for the assignment.

7. At the City’s discretion, City reserves the right to immediately end a temporary worker’s assignment if work performed is substandard, attendance is poor, or for other business related reasons.

8. Contractor shall remove any temporary worker from assignment upon the City’s request; at the specified time and date. Contractor shall provide replacement temporary worker if required by City.

9. Contractor shall be responsible for all decisions concerning matters of hiring; firing; discipline; payroll practices; and employee benefits such as vacation, sick, and other leave benefits.

Temporary workers provided by the agency shall be considered employees of the agency and shall in no sense be considered employees or agents of the City.

10. Contractor shall be responsible for communication with temporary workers with respect to their duties as they are employees of the Contractor.

11. Contractor must provide City with testing resources for regular status positions as requested.

These services shall be provided at the rates set forth in Cost Proposal Form, ATTACHMENT G.

CITY OF SANTA ANA

12. Individual temporary workers are not permitted to work more than 960 hours in any fiscal year period (July 1 – June 30). Contractor is solely responsible for tracking hours worked by all temporary workers, and to notify the Department contact and the Human Resources Department within 30 working days of any temporary worker reaching the limit of 960 hours.

13. Contractor must comply with all applicable local, state, and federal laws and regulations, including California Assembly Bill 1028 (effective January 1, 2012) and CalPERS rules regarding CalPERS Retired Annuitants, whether formerly employed by the City or other public agency employers subscribing to CalPERS. Contractor must also ensure that no employee provided under this agreement would need to be reinstated to CalPERS employment or considered to be in violation of the retirement law or otherwise in unlawful employment as a result of their work at the City prior to assigning any temporary worker to any City request.

1. General Administrative Office Support
Temporary Administrative Support role (e.g., Administrative Assistant and Office Specialist) is responsible for but not limited to: opening and routing mail, answering telephones, providing customer service at public counters, drafting general correspondence, preparing minutes of meetings, may operate computer, and other administrative duties assigned.

3. Professional Accounting and Financial Administrative Support Temporary Accounting Support role is responsible for but not limited to reconciling accounting records; preparing accounting reports and budgets; reviewing and verifying payroll documents and compliance documents for completeness, correct pay rate and reasonableness; producing reported work hours summary reports; posting accounting entries; summarizing accounting records; accepting and processing invoice payments.

Temporary professional accountant is responsible for but not limited to accounting duties requiring the application of accounting principles and practices.

4. Legal Secretary / Paralegal Support
Temporary Legal Secretary Support roles perform a variety of complex and responsible legal secretarial and clerical work involving specialized legal terminology, documents and procedures; processes legal papers and documents in accordance with established procedures and formats; and performs confidential secretarial and minor legal procedures for one or more attorneys, as assigned, including maintaining court and appointment calendars.

5. Other Technical and Professional Classifications as Determined

CITY OF SANTA ANA
Other technical and professional classification(s) relevant to city operations in which the Contractor may possess placement experience, such as human resources administration, building permit or plan check services, housing or job placement eligibility, facilities or vehicle maintenance, etc. City classification specifications can be found and defined on the City’s job description site: https://www.governmentjobs.com/careers/santaana/classspecs.

D. SERVICE UTILIZATION REPORTS
Contractor must provide to the City’s Human Resources Department the following reporting in Excel format:

2. Annual Report which includes grand totals of each of the criteria included in Quarterly Reports and listed above.

SAMPLE

CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this day of , 2022 by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. The City desires to retain a Consultant having special skill and knowledge in the field of:

B. Consultant represents that Consultant is able and willing to provide such services to the City.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit I, attached hereto and incorporated by reference.

2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit II. The total amount to be expended during the term of this Agreement shall not exceed $xxxxxx.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on the date first written above for a written number (3) year term with the option for the City to grant up to two, one (1)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.

4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employeremployee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social

EXHIBIT II

SAMPLE AGREEMENT
SAMPLE

CITY OF SANTA ANA
security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

6. MINIMUM SCOPE AND LIMIT OF INSURANCE
The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten (10) business days after receipt of Notice of Intent to Award. Contractor must maintain, for the duration of its contract, insurance coverages as required by the City.

Additionally, Contractor shall provide the following insurance coverage:

Coverage shall be at least as broad as:
 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.  Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
 Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

CITY OF SANTA ANA
insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.

Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:

4. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

5. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

6. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies SAMPLE

CITY OF SANTA ANA
to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.

Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.

RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this Agreement.

Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.

CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.

CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.

NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.

EXCLUSIVITY AND AMENDMENT
SAMPLE

CITY OF SANTA ANA
This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.

ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.

TERMINATION
This Contract may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.

WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

I. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.

II. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies.

Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.

III. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this contract shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:

To City:

SAMPLE

CITY OF SANTA ANA
Jennifer Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714-647-6956
With courtesy copies to:

To Contractor:

A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.

IV. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement.
c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

First & Last Name
Title
Consultant Firm Name
Address
City, State, Zip
Fax:

SAMPLE

CITY OF SANTA ANA
ATTEST: CITY OF SANTA ANA

Jennifer Hall Kristine Ridge
City Clerk City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO CONSULTANT:

City Attorney
By:

Assistant City Attorney
Tax ID#
RECOMMENDED FOR APPROVAL:

SAMPLE ONLY

(name)
(title)

CITY OF SANTA ANA
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.

PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions.
__________________________________________________________________________________

LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
__________________________________________________________________________________

BUSINESS ADDRESS
__________________________________________________________________________________

PRINTED NAME OF AUTHORIZED AGENT TITLE
__________________________________________________________________________________

SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS
__________________________________________________________________________________

FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE)
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT A
PROPOSER’S CERTIFICATION, PROPOSAL PRICING

CITY OF SANTA ANA
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.

REFERENCE
Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number:
_______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided:
__________________________________________________________________________________

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT B

REFERENCES

CITY OF SANTA ANA
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto.

Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned.

Firm________________________________________________________________________________ Signed and Printed Name: ______________________________________________________________ Title ________________________________________________________________________________ Date
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT C
PROPOSER’S STATEMENT

CITY OF SANTA ANA
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.

Signed____________________________________________________________________________ State of ________, County of __________________________________________________________ Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
________________________
Notary Public Signature Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT D

NON-COLLUSION AFFIDAVIT

CITY OF SANTA ANA
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

Signed:

Title:

Firm:

Date:

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

ATTACHMENT E

NON-LOBBYING CERTIFICATION

CITY OF SANTA ANA
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:

1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.

1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract

ATTACHMENT F

NON-DISCRIMINATION CERTIFICATION

CITY OF SANTA ANA
or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.

8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.

Signed:

Title:

Firm:

Date:

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

CITY OF SANTA ANA

FOR EVALUATION PURPOSES, THE FOLLOWING PROPOSAL PRICING MUST BE BASED ON THE CITY’S ASSUMED 9/80 WORK SCHEDULE AND DETAILED CRITERIA AS SPECIFIED HEREIN. ALL RATES PROPOSED MUST BE INCLUSIVE OF ALL APPLICABLE TAXES, LABOR, BUSINESS EXPENSES, ETC. ADD

AS MANY ADDITIONAL ROW(S) FOR ADDITIONAL CLASSIFICATION(S) FOR CONSIDERATION FOR INCLUSION IN YOUR RESPONSE, AS STATED IN SECTION C. SERVICE CATEGORIES, SUBSECTION 5.

OTHER TECHNICAL AND PROFESSIONAL CLASSIFICATIONS AS DETERMINED. LIST CLASSIFICATIONS IN ALPHABETICAL ORDER.

Temp-to-perm placement fee is not applicable for temporary workers that are hired by the City through the competititve recruitment process, regardless of introduction or assignment by Contractor. Direct hire placement is only applicable for direct hire placement requests or if a temporary worker was hired without a competitive recruitment process. Please

CITY OF SANTA
ANA

CLASSIFICATION

PRICING
Hourly Pay
Rate
Min Bill Rate Max Bill Rate Mark-up Overtime
Bill Rate
Overtime
Mark-up
Accountant
$ $ $ % $ %
Accounting Assistant
$ $ $ % $ %
Legal Secretary
$ $ $ % $ %
Office Specialist
$ $ $ % $ %
Paralegal
$ $ $ % $ %
Receptionist
$ $ $ % $ %
Secretary
$ $ $ % $ %

Provide markup percentage rate agency will utilize to negotiate prices for positions not listed above.
%

DIRECT HIRE PLACEMENT
Direct Hire Lump Sum Fee
(Please Explain Below)
$ ____

ATTACHMENT G

COST PROPOSAL FORM

CITY OF SANTA ANA
explain briefly in detail your policy and pricing on the hiring of your temporary workers. Attach additional pages if required.

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.

PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.

To: Mayor and City Council
From: City Manager
Meeting Date: April 9, 2024
Subject: VEHICLE AND EQUIPMENT PURCHASE AUTHORIZATION
Recommendation:

1. Authorize the transfer of “General Fund Reserves – Assigned” via Account No. 100.98.9800-56900 in the amount of $1,089,702;

2. Appropriate $1,089,702 in the Equipment Replacement Fund as follows: $225,000 to Streets Account No. 170.40.4033-57300, $15,000 to Facilities Account No. 170.40.4031-57300, $225,000 to Parks Account No. 170.40.4032-57300 and $624,702 to Fleet Account No. 170.40.4033-57300 for vehicle and equipment purchases;

3. Appropriate $150,000 in Equipment Replacement Fund No. 40.4033-57300 received from the proceeds from sales of vehicles and equipment; and

4. Authorize the City Manager to execute all documents related to the purchase of the recommended vehicles and equipment.

Fiscal Impact:

On February 27, 2024, the City Council approved the allocation of $1,089,702 from the fiscal year (FY) 2022-23 General Fund surplus to go towards vehicle and equipment replacement for the Public Works Department. In the interim, the funds were appropriately placed in the “General Fund Reserves – Assigned for Vehicles” account until such time of purchase.

At this time, the Public Works department is ready to begin the procurement process for these vehicles and equipment. Therefore, staff is requesting that the City Council appropriate $1,239,702 into the Equipment Replacement Fund 170 for the purchase of vehicles and equipment. The source of these funds will be General Fund Reserves – Assigned for Vehicles” as provided for in the above February 27, 2024, City Council action ($1,089,702) and proceeds from the sale of vehicles and equipment ($150,000). 4 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 9, 2024

VEHICLE AND EQUIPMENT PURCHASE AUTHORIZATION

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Pico Rivera City CouncilApril 9, 2024

Pico Rivera City Council
April 9, 2024