On March 13, 2024, four (4) proposals were received. A technical panel consisting of Public Works staff ranked the proposals. The technical panel used qualifications-based selection criteria to rank the consultants. The selection criteria weighed several factors such as project manager and team qualifications, experience on similar projects, and understanding of technical issues specific to this project funded with State HSIP funds.
Willdan Engineering received the highest ranking from the panel. A summary of the rankings is provided below:
No. Company Name
1 Willdan Engineering
2 Kimley Horn & Associates, Inc.
3 TJKM Transportation Consultants
4 Elias Garcia & Associates
Engineering services, funded with HSIP State funds, must follow the consultant selection process stated in Chapter 10 of the Caltrans Local Assistance Procedures Manual. Engineering services must be awarded to the consultant that received the highest ranking in a qualification-based selection process, assuming a reasonable fee is negotiated.
The selection of Willdan Engineering complies with this State requirement.
Furthermore, State procedures provide that the agency can negotiate with the highest ranked consultant. Upon the selection of Willdan Engineering as the highest ranked consultant, staff negotiated a fee of $289,924. This is an appropriate fee for the scope of services contemplated.
The total project budget is summarized as follows:
Funding Category Estimated Budget
HSIP State Funds (Fund 699) $2,539,170
Measure R (Fund 207) $300,000
TOTAL PROJECT BUDGET: $2,839,170
Project Expenditures Amount
Design $289,924
Design Contingency (10%) $29,000
Project Administration $50,000
Construction (Estimate) $2,470,246
Total Estimated Project Cost $2,839,170
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 9, 2024
CITYWIDE SIGN AUDIT AND ROADWAY SAFETY SIGN ENHANCEMENT, HSIPL5351 (043), CIP NO. 50110 — AWARD OF PROFESSIONAL SERVICES
AGREEMENT FOR DESIGN SERVICES
Development and completion of plans, specifications, and estimates is anticipated by March 2025.
Conclusion:
Staff recommend the award of a Professional Services Agreement to Willdan Engineering to provide engineering services for the Citywide Sign Audit and Roadway Safety Sign Enhancement, HSIPL-5351 (043), CIP No. 50110 for an amount not-toexceed $289,924. Also, authorize the City Manager or his designee to process change orders, as needed, in an amount not-to-exceed $29,000 in contingency (approximately 10% of the total contract amount).
Steve Carmona
SC:NN:KG:np
Enclosure: 1) Professional Services Agreement
AGREEMENT NO. _______
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF PICO RIVERA AND
WILLDAN ENGINEERING
1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and Willdan Engineering, (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”
2. RECITALS
2.1 City has determined that it requires professional services from a consultant to provide engineering services for the Citywide Sign Audit and Roadway Safety Signing Enhancement Project, CIP 50110, HSIPL-5351 (043).
2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:
3. DEFINITIONS
3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s March 13, 2024 proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.
3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s March 13, 2024 proposal to City attached hereto as Exhibit “B.”
3.3 “Commencement Date” : July 9, 2024
3.4 “Expiration Date” : December 31, 2027
4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below.
Enclosure 1
7a
Professional Services Agreement
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5. CONSULTANT’S SERVICES
5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of Two Hundred Eight-Nine Thousand Nine Hundred Twenty-Four Dollars ($289,924.00) unless specifically approved in advance, in writing, by City.
5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.
6. COMPENSATION
6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.
6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.
6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.
7. BUSINESS LICENSE
Consultant shall obtain a City of Pico Rivera business license prior to commencing performance under this Agreement.
8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall at all times Professional Services Agreement
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comply with such laws, ordinances, codes and regulations. Without limiting the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.
9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date of this Agreement if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict-ofinterest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.
10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Jeffrey Lau, Project Manager, shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made to Consultant’s project administrator without City’s prior written consent.
11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.
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12. INDEPENDENT CONTRACTOR
12.1 Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City.
12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.
12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.
12.4 The Parties further acknowledges the following: (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that is separate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Consultant has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours, Consultant may set its own hours and location of work.
13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.
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14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.
15. INDEMNIFICATION
15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives Professional Services Agreement
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its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.
15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
Professional Services Agreement
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16. INSURANCE
16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:
16.1.1.1 Premises, operations, and mobile equipment
16.1.1.2 Products and completed operations
16.1.1.3 Broad form property damage (including completed operations)
16.1.1.4 Explosion, collapse, and underground hazards
16.1.1.5 Personal Injury
16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Five Million Dollars ($5,000,000) umbrella or excess liability.
16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.
16.1.4 Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.
Professional Services Agreement
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16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.
16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.
16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.
16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).
16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.
16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.
16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
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16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.
16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
17. MUTUAL COOPERATION
17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant’s services under this Agreement.
17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.
18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.
20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).
Professional Services Agreement
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If to City: If to Consultant:
Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.
Pico Rivera, California 90660-1016
Vanessa Munoz, President
Willdan Engineering
13191 Crossroads Pkwy North,
Suite 405
Industry, California 91746-3443
With a courtesy copy to:
Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA 91746
21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph
17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.
22. TERMINATION
22.1 City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination.
Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.
23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt Professional Services Agreement
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to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.
24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
25. WARRANTIES
25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.
25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.
25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.
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26. CAPTIONS
26.1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.
26.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).
27. NON-WAIVER
27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.
27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.
27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees Professional Services Agreement
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and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.
29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.
31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.
32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.
Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.
33. MANDATORY FISCAL AND FEDERAL PROVISIONS
Consultant acknowledges that the funding associated with the Scope of Services under this agreement requires compliance with the provisions the California Department Professional Services Agreement
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of Transportation Local Assistance Procedures Manual (“LAPM”). Consultant agrees that it will be responsible for ensuring that all required fiscal and federal requirements under the LAPM, including but not limited to those listed under Exhibit D, which are incorporated here by reference. Should any conflict arise between the requirements of Exhibit D and this Agreement, the provisions of Exhibit D shall control to the minimum extent required to resolve such conflict.
TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the date set forth in Section 3.3 of this Agreement.
“CITY” “CONSULTANT”
CITY OF PICO RIVERA WILLDAN ENGINEERING
______________________________ ___________________________________ Andrew C. Lara, Mayor Vanessa Munoz, President
Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Professional Services Agreement
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EXHIBIT A
SCOPE OF SERVICES
CITY OF PICO RIVERA
Engineering Services for Citywide Sign Audit
and Roadway Safety Sign Enhancement
CIP No. 50110, HSIPL-5351(043)
March 13, 2024
Exhibit A - Page 001 of 35
A. Letter of Offer
March 13, 2024
Noe Negrete, P.E.
Director of Public Works
City of Pico Rivera
6615 Passons Boulevard
Pico Rivera, CA 90660
Subject: Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Signing Enhancement, CIP No. 50110, HSIPL-5351(043)
The City of Pico Rivera is seeking qualified firms to provide engineering services for their Citywide Sign Audit and Roadway Safety Signing Enhancement, CIP No. 50110, HSIPL-5351(043) project.
Willdan Engineering (Willdan), a California corporation since May 1964, is a subsidiary of Willdan Group, Inc., a publicly traded Delaware corporation. Willdan has the resources, staff, and experience to meet the City’s needs. In addition to its team of resident engineers, construction managers, and construction inspectors based in Los Angeles County. Willdan has assembled a team who are committed to providing top-quality services to the City of Pico Rivera. We believe that we are highly qualified to undertake this assignment because of strong project management, experienced team, and our working knowledge of the City’s policies and procedures.
As a municipal consulting firm, we are aware of the City’s needs and desires in undertaking a project of this type. Willdan’s personnel are experienced in working as an integral part of agency staff and, therefore, are familiar with county standards, guidelines, and procedures. This knowledge and experience will allow Willdan to be most responsive to your requirements. As a multidisciplinary firm, we have a full complement of resources under one roof to provide thorough and accurate design and project management.
Our firm’s strengths include the following:
Local Knowledge. Having worked with and in the City of Pico Rivera as the City’s Traffic Engineer for the past 5 years, we possess a keen understanding of the City's concerns, goals, and objectives. Our proposed team members are highly familiar with the City’s policies and procedures, funding sources, and state and federal guidelines and standards. This knowledge and experience enable us to quickly initiate projects and respond appropriately to City staff input and/or concerns. Willdan has provided design services for Highway Safety Improvement Program (HSIP) funded improvement projects for nearby cities such as Bell, El Monte, La Puente, Lakewood, Paramount, Inglewood, and La Canada Flintridge.
Exhibit A - Page 002 of 35
March 13, 2024
Highly skilled Project Manager. Mr. Jeffrey Lau, PE, TE is an accomplished engineer possessing 20 years of experience with large- to small-scale, multi-discipline, multi-agency traffic and transportation projects. Mr. Lau is responsible for analysis, coordination, and transportation design and manages design projects for cities and counties throughout California.
Traffic Engineering Design Expertise. Willdan's team members prepare plans and specifications for numerous traffic signal installations, modifications, and upgrades; traffic signing and striping; and intersection lighting design projects in Southern California. Typical projects include traffic signal planning and design; intersection/interchange planning; signal and pavement markings; traffic movement/volume planning, analysis, and recommendations; planning, and design; bike lane planning and design; pedestrian movement planning; and traffic control planning and design. Local, State, and Federally Funded Project Expertise Mr. Lau and his entire team have past experience working together on numerous traffic safety and street improvement projects and federally-funded projects similar to the City's School Crossing Safety Enhancement project. Their experience includes a significant amount of time in responsible charge of safety projects with similar scopes of work. This – coupled with expertise with state and federally funded projects – offers added value to the City. Willdan’s team possesses extensive expertise with Caltrans/LAPM standards, regulations, guidelines, and grant funding requirements. Their extensive experience and expertise with federally funded public works design – along with our versatile in-house staff – makes Willdan a particularly strong partner on this important endeavor.
Willdan has teamed with National Data & Surveying Service (NDS) to provide sign inventory data collection. Founded in 1989, NDS was established to deliver accurate and cost-effective solutions to its clients’ data collection needs. NDS performs data collection and analysis for various clients/jurisdictions throughout California.
Willdan’s Federal Tax ID is 95-2295858. This proposal shall remain valid for a period of not less than 90 calendar days from the date of submittal. Willdan is obligated by all addenda to this RFP and Willdan attests that all information submitted with this proposal is true and correct.
Respectfully submitted,
WILLDAN ENGINEERING
Vanessa Muñoz, PE, TE
President
Exhibit A - Page 003 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
1 ` Table of Contents
A. Letter of Offer ................................................................................................................... 1 B. Qualifications of the Firm .................................................................................................. 2 C. Proposed Staffing .............................................................................................................. 4 D. Consultants and/or Sub-Consultants.................................................................................. 7 E. Work Approach ................................................................................................................. 9 Project Understanding ................................................................................................................. 9 Proposed Approach ..................................................................................................................... 9 Staffing and Resource Management ......................................................................................... 10 Project Controls ......................................................................................................................... 10 Cost Control ............................................................................................................................... 11 Schedule Control ....................................................................................................................... 11 Quality Control .......................................................................................................................... 11 Scope of Services ....................................................................................................................... 13 Project Delivery Schedule .......................................................................................................... 17 F. Client References ............................................................................................................. 19 G. Rights to Materials .......................................................................................................... 21 H. Fee Proposal ................................................................................................................... 21 Appendix C. Non-Collusion Affidavit .................................................................................... 22 Exhibit 10-Q Disclosure of Lobbying Activities ...................................................................... 23 Certification of Indirect Costs and Financial Management System ........................................ 24
Exhibit A - Page 004 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
2 B. Qualifications of the Firm
Willdan Engineering (Willdan), a California corporation since May 1964, is a subsidiary of Willdan Group, Inc., a publicly traded Delaware corporation. Services are provided to nationwide clientele through three subsidiary firms – Willdan Engineering, Willdan Energy Solutions, and Willdan Financial Services – that offer a portfolio of diversified strengths. Willdan infuses a corporate culture of Customer-First throughout our entire staffing resources and all services provided to our clients. Looking out for our clients’ best interests is at the forefront of everything we do.
Our services and in-house support disciplines encompass urban and regional planning; traffic, civil, structural, geotechnical, right-of-way, city, and special district engineering; program/construction management and inspection; plan, study, and report review; building safety; drainage and flood control; mapping; and other
complementary services such as GIS, utility coordination and relocation, and landscape architecture. With this depth of experience, expertise, knowledge, and resources, Willdan offers comprehensive solutions that are timely, cost effective, and tailored to meet the needs of individual communities. Our understanding of public agency challenges and needs is what makes Willdan unique.
Financial Strength
Willdan maintains a strong balance sheet with the financial and staffing resources to perform and complete all contractual obligations. We have continued to grow to better serve our clients by offering a continuously expanding range of municipal services. Willdan operates out of 51 offices located throughout the United States and over 1,600 employees.
Financial information, including information on revenue, earnings, and cash flow, are issued quarterly, and can be found at www.willdan.com. There are no pending conditions such as bankruptcy, pending litigation, planned office closure, impending merger, etc., that would impede Willdan’s ability to complete the City’s contract.
Litigation Within Past Five Years
Willdan Engineering has our normal Workers Compensation, Auto and liability litigation in the course of our normal operation and none of the litigation materially impact the financials of our company or impact the performance of this agreement.
Corporate Mission and Philosophy
From Day 1, Willdan has maintained a business strategy focused on providing services to only public agencies. Today, 98 percent of our business is with public agencies. This strategy prevents potential conflicts of interest with private enterprises conducting business with our public agency clients or within their jurisdiction. Unique to Willdan is our understanding of public agency needs and issues. Willdan’s professionals often serve to extend our clients’ staff in the capacity of city and traffic engineers, planning directors, building officials, and other Exhibit A - Page 005 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
3 public agency positions. Additionally, many provide the added value of having served in public agency management positions prior to joining Willdan.
To meet and, on many occasions, exceed the expectations of our clients, Willdan fosters and instills a corporate culture of Customer-First among our staff and in our day-to-day work environment. Looking out for the County’s best interests is at the forefront of everything we do. Our customer-focused philosophy is particularly evident when dealing with complex situations and difficult challenges that are hard to resolve.
In addition to general traffic engineering and associated services, Willdan's core competencies are in direct alignment with services identified in the City of Pico Rivera’s Request for Proposals scope of services.
The matrix below represents a small fraction of the local agencies Willdan serves – or has served – with services similar to the services requested.
Agency Name
TrafficEngineeringSignage Survey Signage EvaluationGIS ServicesTraffic Design PS&E Construction Support City of Azusa
City of Bell
City of Brea
City of Downey
City of El Monte
City of Inglewood
City of La Canada
Flintridge
City of La Quinta
City of La Puente
City of Lakewood
City of Lynwood
City of Los Alamitos
City of Norwalk
City of Paramount
City of Pico Rivera
City of Ridgecrest
City of Rolling Hills
Estates
City of San Fernando
City of South Gate
City of West Covina
County of Los Angeles
Exhibit A - Page 006 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
4 C. Proposed Staffing
Willdan proposes the following key personnel for the School Crossing Safety Enhancements project. All key personnel will be available to the extent proposed for the duration of any Professional Services Agreement, and we acknowledge that no person assigned to this project shall be removed or replaced without the prior written concurrence of the City.
Key Personnel Qualifications
Tyrone Peter, PE
Director of
Engineering
Role: Principal in
Charge/Quality
Assurance
18 Years’
Experience
Anaheim Office
(657) 223-8557
BS, Engineering and Civil Engineering, Tamil Nadu College of Engineering
Civil Engineering, Murugappa Polytechnic
Civil Engineer, California No. 81888
Relevant Project Experience
Project Manager, Citywide Resurfacing and Reconstruction, City of Pico Rivera
Project Manager, On-Call Civil Engineering Services, City of Pico Rivera
Project Manager, Pressure Relief Sustaining Valve Station on Dunlap Crossing Road, City of Pico Rivera
Farhad Iranitalab,
PE, TE
Principal Project
Manager
Role: Technical
Advisor
41 Years’
Experience
Industry Office
(562) 368-4893
BS, Civil Engineering, Oregon State University, Corvallis, OR MS, Transportation Engineering, Oregon State University, Corvallis, OR
Civil Engineer, California No. 33142
Traffic Engineer, California No. 1695
Relevant Project Experience
City Traffic Engineer, On-Call Traffic Engineering Services, City of Pico Rivera
Traffic Engineer, Citywide Sign, Curb Marking, and Striping Inventory, City of Bell
Project Manager, Arterial Overhead Street Name Sign Replacement Project
Jeffrey Lau, PE, TE,
ENV SP
Deputy Director of
Engineering
Role: Project
Manager
20 Years’
Experience
Industry Office
(562) 364-8526
BS, Civil Engineering, California State Polytechnic University, Pomona Civil Engineer, California No. 83887
Traffic Engineer, California No. 2835
Envision Sustainability Professional No. 45376
Relevant Project Experience
Project Manager, Citywide Sign, Curb Marking, and Striping Inventory, City of Bell
Project Manager, On-Call Traffic Engineering Services, City of Pico Rivera
Traffic Design Task Leader, Street Improvements on Various City Streets FY 22-23, City of La Puente
Exhibit A - Page 007 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
5 Key Personnel Qualifications
Kevin N. Custado,
EIT
Associate Engineer
I
Role: Deputy
Project Manager
9 Years’
Experience
Industry Office
(562) 368-4887
BS, Civil Engineering, California Polytechnic State University, Pomona Engineer-in-Training, California No. 153964
Relevant Project Experience
Project Engineer, Citywide Sign, Curb Marking, and Striping Inventory, City of Bell
Project Manager, Citywide Sign Inventory, City of Los Alamitos Traffic Designer, Street Improvements on Various City Streets FY 22- 23, City of La Puente
Rex B. Miller
GIS Analyst II
Role: GIS Lead
26 Years’
Experience
San Bernardino
Office
(657) 223-8563
BS, Civil Engineering, University of Texas, Arlington Relevant Project Experience
GIS Task Leader, Citywide Traffic Sign Inventory, City of Bell GIS Task Leader, On-Call GIS Services, City of Banning GIS Task Leader, On-Call GIS Services, City of Agoura Hills Miguel Obregon,
EIT, ENV SP
Assistant Engineer
III
Role: Traffic
Designer
4 Years’
Experience
Industry Office
(562) 222-4296
BS, Civil Engineering, California State Polytechnic University, Pomona Engineer-in-Training, California No. 153964
Envision Sustainability Professional No. 45752
Relevant Project Experience
Traffic Designer, Arterial Overhead Street Name Sign Replacement Project, City of Los Alamitos
Traffic Designer, Street Improvements on Various City Streets FY 22- 23, City of La Puente
Traffic Designer, Mines Avenue Signing & Striping Improvements, City of Pico Rivera
Maryanne Truong
EIT, ENV SP
Assistant Engineer
IV
Role: Traffic
Designer
6 Years’
Experience
Industry Office
(562) 222-4427
BS, Civil Engineering, California State Polytechnic University, Pomona Engineer-in-Training, California No. 178108
Envision Sustainability Professional No. 45543
Relevant Project Experience
Traffic Designer, Street Improvements on Various City Streets FY 22- 23, City of La Puente
Traffic Designer, Citywide Resurfacing and Reconstruction, City of Pico Rivera, City of Pico Rivera
Traffic Designer, HSIP Cycle 10 Traffic Signal Improvements, City of El Monte
Exhibit A - Page 008 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
6 Exhibit A - Page 009 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
7 D. Consultants and/or Sub-Consultants
Founded in 1989, National Data & Surveying Services (NDS) was established to deliver accurate and cost-effective
solutions to our client’s traffic, transit, and GIS/GPS data collection needs. NDS is one of the largest traffic data collection firms in the nation with an outstanding team of well over 100 professional full-time employees. NDS has
experienced staff working throughout the State of California that have been trained thoroughly on turning movement counts, bicycle/pedestrian/non-motorized counts, volume/class/speed average daily traffic counts, occupancy counts, driveway counts, spot speed counts, travel time counts, origin-destination counts, queue counts, parking inventory/occupancy/turnover counts, delay counts, gap counts, saturation flow rate counts, and video data collection. NDS leverages our experience and expertise to deliver accurate and timely data in a professional manner.
In 2022, NDS completed 4,500+ projects for over 400 clients within our active/repeat customer database. These clients include: private engineering firms; public agencies; regional planning organizations; retail outlets; private companies; and private citizens. We pride ourselves on being able to communicate effectively to a wide-range of clientele with varying degrees of industry knowledge. NDS has obtained and retained these clients and contracts through ingenuity, flexibility, transparency, effective quality control, and timely deliveries in the format of their choosing.
NDS currently holds data collection contracts as a prime or sub consultant with entities such as New York City Department of Transportation (DOT), Los Angeles DOT, Georgia DOT, North Carolina DOT, Florida DOT, and has recently been awarded a five-year term for five (5) of the seven (7) districts for the New York State DOT. In addition, NDS is the on-call traffic data collector for local cities throughout the nation. NDS has never, in its 31-year history had a contract cancelled or terminated due to our non- performance or poor performance. Our systems of management, staffing, training, and communication have been critical to the success and prosperity of each of our contracts.
Client City of Ontario
Contact Mauricio Diaz, Principal Engineer, (909) 395-2123 Description NDS collected sign inventory data for 30,500 traffic signs and conducted sign retroreflectivity assessments throughout the City of Ontario. GPS coordinates were collected as well as over 20 other sign attributes during the field inventory. The attributes included the height of the sign, sign dimensions, burial type, condition of the sign and sign post as well as the type of sign backing. Retroreflectivity measurement was conducted using a Roadvista 922 unit. NDS also took photos and hyperlinked them to the GIS shapefile.
Corporate Office
1535 S La Cienega Blvd
Los Angeles, CA 90035
T: (323) 782-0090
F: (323) 782-0130
[email protected]
www.ndsdata.com
Exhibit A - Page 010 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
8 Client City of Malibu
Contact Arthur Aladjadjian, Public Works Superintendent, (310) 456-2489, ext. 235
Description NDS collected sign data for 1,550 traffic signs and conducted sign retroreflectivity assessments throughout the City of Malibu. GPS coordinates were collected as well as over 10 other sign attributes. The attributes included the height of the sign, sign dimensions, condition of the sign and signpost as well as the type of sign backing. NDS also took photos and hyperlinked them to a GIS shapefile.
Client City of Upland
Contact Ponce Yambot, Principal Engineer, (909) 931-4235 Description NDS collected sign inventory data for approximately 11,000 signs and 10,000 pavement markings throughout the City of Upland. The data was entered into an ARC GIS database as well as into a Simplesigns database. GPS coordinates were collected as well as over 15 other sign attributes. The attributes included the height of the sign, sign dimensions, condition of the sign and signpost as well as the type of sign backing. NDS also took photos and hyperlinked them to the shapefile. A ruggedized laptop was delivered to the City with the Simplesigns program for future field updates to the sign database.
Exhibit A - Page 011 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
9 E. Work Approach
Project Understanding
Willdan understands that the City of Pico Rivera is seeking a qualified firm (Consultant) to provide design engineering services for the Sign Audit and Roadway Safety Sign Enhancement Project, CIP No. 50110, HSIPL-5351(043) (Project). The design engineering services shall include an existing roadway sign inventory survey, preliminary engineering, preparation of plans, specifications and estimates (PS&E) and construction support services. The Project proposes to conduct a roadway safety and signing audit (RSSA) and implement a roadway sign replacement project (per MUTCD standards) based on the results of the RSSA.
Proposed Approach
Willdan utilizes a management approach wherein each project is undertaken by a project team.
Each project is assigned to a senior member of our staff with the background, experience, and availability best suited for the proposed project. For the Citywide Sign Audit and Roadway Safety Sign Enhancement project, Willdan’s Project Manager, Mr. Jeffrey Lau, will be the single point of contact to City staff and will convey relevant matters to the project team as appropriate.
Willdan maintains a quality control program that includes peer and constructability reviews of all design projects. This process has served us well and is demonstrated by the amount of successful construction that has taken place as a result of Willdan-designed projects. Our team’s management approach has been proven on past assignments to be effective in delivering services on time, within budget, and to the client’s satisfaction.
Willdan will first meet with the City to discuss and obtain all project requirements and gain a complete understanding of the City project objectives. We have developed a comprehensive approach for undertaking a project that builds upon the key points described above.
Understanding the importance of completing the project on time and within budget, our team’s approach is to sequence the major steps in the most time efficient manner. The major steps in our approach and strategies for sequencing are:
Sign Inventory and Database Development
Willdan will attend a kick-off meeting with City staff and discuss project objectives and parameters for the development of the sign database and inventory. A small sample database will be created and submitted to City staff for review and approval, the sample database will also be used to train staff with the ArcGIS software and tablets being used to collect and modify the database. After the sample data collection has been completed, the City staff will take up to two weeks to review the database and provide input and/or approval. Once approved, the sign inventory staff will begin the collection of the warning and regulatory signs City wide using ArcGIS software and tablets for the collection of the sign data with the parameters previously agreed upon at the kickoff meeting.
Exhibit A - Page 012 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
10 Roadway Safety Signing Audit (RSSA) Report
An RSSA report will be prepared upon the completion of the sign inventory. The report will document existing conditions, sign data collected, methodology and equipment used for the assessment, findings such as lack of signage or signage not in compliance, exhibits of segments requiring signage upgrades, figures, tables and recommendations. A draft report will be completed and submitted to City staff for review and comment. Upon receipt of comments, Willdan will finalize report and submit a signed and stamped final report by a registered Civil Engineer in the State of California.
Plans, Specifications and Estimate (PS&E)
Utilizing the GIS database, Willdan will create GIS atlas maps for the City that identify the signs requiring replacement and/or installation. The maps will include a title sheet, index of plan sheets and existing/proposed signs.
Staffing and Resource Management
Willdan is completely committed to providing the staffing and resources required to complete the project on schedule and with high quality. In order to ensure we meet this commitment, we prepare labor projections for all projects. Projections are created for each individual project and aggregated to produce office-wide labor needs and identify shortages or surplus.
Labor planning for this contract will be done on an individualized basis. The Project Manager and Task Leaders will identify the staff required to complete the City project and calculate the hours for each team member. This will be entered into our project staffing requirements on a weekly basis. Because resources are often shared within or among divisions, our project managers are involved in staff workload projections.
Project Controls
Willdan’s project control system is designed to provide a coordinated effort between all task facets of a project in the framework of the pre-established master schedule, budget controls, and reporting system. The project control system provides an objective measure of performance integrating the following functions:
The work breakdown structure subdivides the work
into manageable segments and is the basis for our
project managers’ project control plan. The work
breakdown structure is tailored to specific project
needs, but generally has typical elements, including
codes to identify work segments and engineering
disciplines, weekly reports, and project resources
schedule.
Work Breakdown Structure
Budget Control System
Master Schedule Control System
Progress Reporting
Work Breakdown Structure
Exhibit A - Page 013 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
11 To monitor labor costs, each person performing work on a project completes a weekly timecard that identifies the project, segment of work, and engineering discipline by code. Man-hour summary reports are developed weekly from the timecards and are issued to our project manager for review. Each project manager then updates the schedule. This simple system provides accountability for Willdan’s payroll, billings, and progress reporting and serves as the basis for all cost-related project management data.
Cost Control
The budget control system is prepared in accordance with the work breakdown structure. The budget becomes the control against which performance is measured. The budget is time phased by combining project master scheduling data with budget data. Actual costs are compared with budgeted costs and variances analyzed. Deviations between planned and actual cost can then be evaluated to forecast and control future work.
Beginning with electronic timekeeping, project hours are assigned to the appropriate tasks and subtasks and booked as work-in-process. Pre-bill reports are generated that identify the hours to be billed along with any other direct charges to the project. This is the information used to determine each month's invoicing. Once hours and charges are billed, they are shifted from Work-in-Process to Accounts Receivable to ensure that billed hours are inactivated. Monitoring is easily accomplished through team member progress updates and comparisons between the scope of work, schedule, and budget.
Schedule Control
A critical path method master schedule will be prepared following the notice to proceed. The schedule will identify major items of work and will be the vehicle for monitoring, controlling, and tracking progress. The schedule will be updated monthly to reflect actual and forecasted completions. This allows our project managers to anticipate and forecast potential issues and develop an advanced strategy to proactively mitigate problems before they impact the schedule.
If it is determined that a project is falling behind schedule, project managers meet with the respective team members, identify the problem, and ensure that extra support and effort are expended to bring the project back on schedule. Willdan will keep City staff informed of the overall schedule, including advanced notification of any necessary adjustments or actions to remain on track. Project managers monitor all progress on a weekly basis.
Quality Control
Quality assurance and control procedures are critical to ensuring sound engineering practices and quality deliverables are produced for our clients. Willdan operates daily under a companywide Quality Assurance/Quality Control (QA/QC) Program. In accordance with Willdan’s QA/QC Manual, a QA/QC officer is assigned to every contract. As part of his daily responsibilities, Mr.
Tyrone Peter, PE will provide quality assurance oversight. Project specific QA/QC activities will be planned at the beginning of each project. Typical QA/QC activities include assigning the appropriate technical staff to the project, selecting the proper project technical approach, Exhibit A - Page 014 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
12 establishing a project schedule that meets internal Willdan and City deadlines, and determining the proper level of QA/QC review. There are four levels of QA/QC review for project deliverables depending on the complexity:
As QA/QC Manager, Mr. Peter will assign a senior staff member experienced in the required disciplines to oversee the implementation of project-specific QA/QC activities. This senior staff member will report directly to Mr. Peter but will work closely with the Project Manager, Mr.
Jeffrey Lau, to monitor and adjust the project QA/QC activities to ensure the project objectives will be met at the completion of the project. For the complexity of this project, Mr. Peter will implement a Level 3 QA/QC program.
Level 1
Peer Review Only
Level 2
Peer Review and
Editorial Review
(Documents)
Level 3
Peer Review, Editorial
Review, and
Professional Engineer
Review
Level 4
All Elements of Level 3 Plus
Additional Reviews by
Specific Technical Experts
Exhibit A - Page 015 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
13 Scope of Services
Task 1 – Project Start Up and Progress
Willdan will conduct all tasks necessary to
complete the project, including day-to-day
project management, meetings, progress
reports, project communication and agency
follow-up, project scheduling and tracking,
invoicing, and overall administration of the
project. Willdan's project management approach to manage and control the project is expected to include, but not be limited to:
x A project kick-off meeting will be scheduled to include City staff. The City will provide a detailed explanation of the project scope and schedule. Major aspects of the project will be discussed including project goals, design criteria, database attributes, plan preparation and specifications, estimates, submittal reviews.
x In addition to the kick-off meeting, Willdan will hold monthly teleconference calls to discuss the progress of the project. Request for in-person attendance at additional meetings, other than those discussed above, will be for an additional fee. x Willdan will prepare and distribute meeting agendas and minutes for all project meetings. x Willdan will submit monthly progress reports to the Project Engineer via e-mail or phone conversations.
x Willdan will develop and monitor a critical-path method project schedule using Microsoft Project software. The schedule will identify each task, start and end dates, and duration. The schedule will be updated monthly and submitted with the progress report. x Willdan will attend community outreach meetings and City Council meetings as necessary. x Willdan will provide support and materials for City of Pico Rivera and/or City Council presentations and Community Outreach Meetings.
Task 2 – Sign Survey and Database Development
Willdan’s subconsultant NDS will perform a field
review of all regulatory, warning, and guide signs
within the City limits. Construction signage and any
temporary signage will be excluded from the sign
inventory. The City estimates 2,900 regulatory and
warning signs will be inventoried but the exact number is not yet known. For the purposes of this proposal, Willdan is including a sign inventory for up to 3,500 total signs and any signs beyond this quantity will be invoiced to the City on an agreed upon unit price per sign. Signs on traffic signal pole mast arms will not be inventoried, however signs on traffic signal poles will be field inventoried.
1. GPS coordinates of each sign, sub square yard accuracy
2. Name of street
3. CA MUTCD code designation or “Custom”
Task No. 1 Deliverables
9 Meeting Agenda
9 Meeting Minutes
9 Monthly Progress Reports
9 Schedule
Task No. 2 Deliverables
9 Sign Inventory File (GIS Shapefile and
Database)
Exhibit A - Page 016 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
14 4. CA MUTCD name of sign (e.g. Speed Limit, Cross Street, Chevron)
5. Sign category (per Ca MUTCD) (e.g. Warning, Regulatory)
6. Sign variation (e.g. 35 mph, right, left, pedestrian crossing warning sign, etc.).
7. Sign size (inches x inches)
8. Retro reflectivity type (Engineering or High Intensity Prismatic)
9. Photograph of sign in JPEG format (The database system will be linked to the digital photographs of the signs.)
10. Sign mount (post, multi-post, overhead, fence, other - specify)
11. Height of bottom of sign relative to edge of pavement
12. Post type (wood, metal, other)
13. Post quantity (quantity of posts for sign structure)
14. Post shared with other signs (YES or NO)
15. Post condition (good, bent, needs replacement, etc.) a. Notes about sign
b. Visibility of Sign (e.g. obstructed by foliage, poor sight distance, good, etc.) c. Sign condition (bent, graffiti, holes, faded, etc.)
16. General direction of sign on street (i.e. northbound, southbound, etc.)
17. Name of the person conducting the survey.
18. Is the sign shaded or obstructed?
19. Survey Date
The first step in data collection is to provide a sample database. NDS and Willdan will perform a sign inventory of a small portion of roadways for the City’s review and approval. This sample database will include all the data field requirements discussed during the kick-off.
After approval of the sample database, NDS and Willdan will begin performing the full sign inventory, which will be downloaded daily into the ESRI ArcGIS software for analysis. Upon completion of the data import process, the sign data will be quality controlled and checked for spatial accuracy. Locations identified as having questionable spatial accuracy or attribute information will be checked using Google Earth Street View. If this technique is not sufficient to resolve the questionable data, Willdan staff will field visit sign locations and provide the information necessary to resolve the issues.
After approval of the sample database, NDS and Willdan will begin performing the full sign inventory, which will be downloaded daily into the ESRI ArcGIS software for analysis. Upon completion of the data import process, the sign data will be quality controlled and checked for spatial accuracy. Locations identified as having questionable spatial accuracy or attribute information will be checked using Google Earth Street View. If this technique is not sufficient to resolve the questionable data, Willdan staff will field visit sign locations and provide the information necessary to resolve the issues.
Exhibit A - Page 017 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
15 Task 3 – Roadway Safety Signing Audit Report
Willdan will analyze, process, and prepare the
database and engineering evaluations for the City
using the data to prepare a Roadway Safety Signing
Audit (RSSA) Report. The report will point out areas
where there is a lack of signage and where the
signage is out of compliance according to the CA
MUTCD, Caltrans Highway Design Manual, California
Standard Plans, and/or AASHTO. In addition,
Willdan will review collision data and the City’s
Local Roadway Safety Plan to evaluate locations where additional signage is needed.
The report will also include diagrams depicting the signage for each area that Willdan recommends placing signs. The report will include the methodology used and general findings from the survey and data analysis. The report will also include a list of the roads, summary of findings, and recommendations. The summary of findings will include:
1. Number of signs surveyed and their square foot quantity
2. Number of signs recommended to relocate and square footage of the quantity
3. Number of locations that are incorrectly or insufficiently signed
4. Recommendations for horizontal alignment warning sign (Task 3) Willdan will submit a draft RSSA Report for review and comment by the City. The final report will be stamped and signed by a Civil Engineer registered by the California Board of Professional Engineers, Land Surveyors, and Geologists.
Tasks 4 – Utility Research and Notification
Due to the nature of this project that involves the
replacement of existing warning and regulatory
signs, we do not anticipate needing to send out
notices to utility companies.
However, if any new regulatory or warning signs
need to be installed on new sign posts with foundations deeper than the typical sign post installation, Willdan will send out notices to all utility companies in accordance with City's procedures. All documentation of contacts and responses will be copied to the city. Willdan Engineering will prepare utility notices and deliver them to the city for mailing under City letterhead. If so desired by the City, Willdan Engineering can transmit these notices under Willdan Engineering’s letterhead; however, the City shall be responsible for any fees assessed to Willdan Engineering by the utility companies. In either case, all responses, questions, and correspondence from the utility companies will be addressed to Willdan Engineering’s Utility Coordinator. Review utility information to determine the impact to the project with various utilities, including contacting each affected utility company if facilities interfere with proposed construction. We will lead efforts to identify ownership of unknown utility lines and maintain a utility contact matrix documenting contacts, issues, etc. with utility companies.
Task No. 3 Deliverables
9 The RSSA database
9 An electronic MS Word document of the
draft RSSA Report
9 Four (4) hard copies of the final RSSA Report
9 An electronic PDF of the final RSSA Report in
searchable format
9 An electronic MS Word document of the
final RSSA Report
Task No. 4 Deliverables
9 Meeting Agenda and Minutes
9 Utility Notification Letters (Initial/Final)
9 Utility Matrix
Exhibit A - Page 018 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
16 Tasks 5 – Engineering
Plans
Willdan will prepare engineering design plans in
accordance with the City’s drafting standards,
formats, and conventions. Plans will be provided
in GIS Atlas Map format in for standard 11-inch
by 17-inch map sheets and comply with the City’s standards and the latest California Manual on Uniform Traffic Control Devices (CA MUTCD). The sign plans will be submitted at the 65- percent, 95-percent, and final submittals for the City’s review and comment. Final approved plans will be stamped and signed by the engineer-of-record.
The plans will be prepared utilizing the ArcGIS software to export GIS atlas maps summarizing the results of the sign replacements due to nonconformance with CA MUTCD guidelines. The scale of the plans will be at least 1”=100’. For the purposes of this proposal, we do not anticipate any civil improvements including ADA improvements being required for the replacement or installation of new regulatory or warning signs. If civil improvements are determined to be required at a later date, Willdan can provide civil design services for an additional agreed upon fee.
Tasks 6 – Cost Estimates
Willdan will prepare a detailed engineer’s
estimate of probable costs in a Microsoft Excel
spreadsheet. The estimate will be based upon
recent bid prices for similar signing projects in
the vicinity. Backup quantity calculations will be
provided showing detailed computations for accuracy of the quantities upon request. The engineer’s construction cost estimate will be based upon plan sheet / atlas map quantities.
Tasks 7 – Specifications
Utilizing the City provided boilerplate, Willdan
will prepare the project’s construction
specifications in Microsoft Word format.
Willdan's specifications will support the specified
sign improvements. During the preparation of
the project specifications, Willdan will be
responsible for compiling specifications that are
complete, ready for bidding purposes, and signed
by a state-registered civil engineer.
The sign replacement plans will be included in the appendix within the bid documents to assist the bidders with information.
Task 8 – Project Advertisement Services
Willdan will provide engineering support during
bidding and be available to answer questions
regarding the technical provisions of the contract
special provisions, design drawings, or design
Task 5 Deliverables
9 One (1) set of plans at 65%, 95%, and 100%
design submittal
Tasks No. 6 Deliverables
9 Electronic Excel and PDF files of construction
cost estimates at 65%, 95% and 100% design
submittal
Tasks No. 7 Deliverables
9 Electronic Word and PDF files of complete
specifications at 65%, 95% and 100% design
submittal
9 One (1) set of technical special provisions
with track changes from the 65% submittal
9 Three (3) copies of the Engineer's Estimates
with calculations
9 Working Days Schedule
Task No. 8 Deliverables
9 Review and Respond to RFI's
9 Addenda (as needed)
Exhibit A - Page 019 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
17 issues raised during bidding. Necessary addenda clarifying actual design oversight or conflicts will be prepared at no charge. If a pre-bid conference is needed, Willdan will attend to answer bidders' questions.
Task 9 – Construction Support Services
Willdan will assist the City during the
construction support phase by attending the preconstruction meeting, reviewing and approving material submittals, responding to RFIs, and
assisting with contract change orders as
necessary. If a design oversight is identified in the design plans or specifications, we will make the appropriate design correction at no cost to the City.
Task 10 – Prepare Record Drawings (As-builts)
Upon completion of project construction,
Willdan will incorporate the redline as-built
comments prepared by the contractor and
project inspector on their copies of the signed
design plans into a set of record drawings which
shall be provided to the City. Revision will be solely based on redlines provided by the City’s construction inspector and contractor.
Scope of Work Exclusions
The following engineering services are currently excluded from our proposal, but can be provided by Willdan for an additional agreed upon fee.
Preparation of Civil design plans for any street improvements including but not limited to sidewalk, ADA curb ramps, pavement, curb, and gutter.
Topographical design surveys for any civil street improvements NPDES Program Compliance
Project Delivery Schedule
Willdan is completely committed to providing the staffing and resources required to complete projects under this contract on schedule and with high quality. To ensure we meet this commitment, we prepare labor projections for all projects. Projections are made for each individual project and aggregated to produce office-wide labor needs and to identify shortages or surplus. Labor planning for this contract will be done on an individualized basis. Our Project Manager Mr. Jeffrey Lau has identified the staff required to complete this project and calculated the hours for each team member, ensuring that Willdan’s proposed staff each has the capability and availability to fulfill the requirements of this project. Willdan has developed a critical path method project schedule using Microsoft Projects software as shown on the next page. The schedule identifies each task, start and end dates, and duration. The schedule will be updated monthly and submitted with the progress report.
Task No. 9 Deliverables
9 Attend Pre-Construction Meeting
9 Review Shop Drawings
9 Review and Respond to RFI’s
Task No. 10 Deliverables
9 One electronic PDF and GIS files of as-built
record drawings
Exhibit A - Page 020 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
18 Exhibit A - Page 021 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
19 F. Client References
Citywide Traffic Sign Inventory with Retroreflectivity Assessment Client Contact Dates
City of Bell
6330 Pine Avenue
Bell, CA 90201
Javier Ochiqui
Contract and Facilities Manager
(323) 588-6211 Ext. 2608
[email protected]
2018 – 2019
Willdan performed a Citywide sign inventory of 2,500 existing traffic and street name signs within the City of Bell. The purpose of this project was to collect sign field data for integration into the City’s GIS system and to develop recommendations to replace damaged signs and signposts Citywide based on the inventory. Willdan’s subconsultant, NDS, peformed the field inventory including GPS coordinates of each sign as well as 12 other sign attributes including photos.
Retroreflectivity data was collected using a RoadvistaTM Model 922 Retro-reflectometer. The sign inventory data was used to create GIS atlas maps and a report summarizing the existing conditions, field inventory procedures, sign analysis, recommendations for replacement, and cost estimating of replacement costs. As part of the street name sign replacements, Willdan provided conceptual artwork for new street name sign designs. Willdan also assisted the City in preparation of plans, specifications, and estimates (PS&E) for the replacement of all signs within the City.
Street Improvements on Various City Streets FY 22-23
Client Contact Dates
City of La Puente
15900 E. Main St
La Puente, CA 91744
John DiMario
Development Services Director
(626) 855-1517
[email protected]
2022-2023
Willdan provided engineering design services for the annual street resurfacing improvements within City streets. The project resurfaced over 37,600 linear feet (7.1 miles) of arterial and local roadways and reconstructed damaged sidewalks, driveways, curb, and gutter to improve surface drainage deficiencies. Curb access ramps were reviewed for compliance with current ADA requirements and were reconstructed or retrofitted with truncated domes as required. As part of the project, Willdan field inventoried 400 existing traffic signs within the project limits and evaluated whether the signs were to be replaced in-kind or removed if deemed excessive.
Willdan provided turnkey services involving preparation of plans, specifications, and estimates (P&E); utility coordination; bidding assistance; and review of submittals and responses to requests for information during the construction phase.
Exhibit A - Page 022 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
20 Arterial Overhead Street Name Sign Replacement Project Client Contact Dates
City of Los Alamitos
3191 Katella Avenue
Los Alamitos, CA 90720
Ron Noda
Deputy City Manager/
Development Services Director
(562) 431-3538 x500
[email protected]
2019-2022
Willdan provided design services for the preparation of plans, specifications, and estimates (PS&E) for the Arterial Overhead Street Name Sign Replacement project. The City desired to replace their existing internally illuminated street name signs at all of their traffic signal locations over a span of 3 fiscal years. As part of the project, Willdan preformed field inventory of existing street name signs mounted to traffic signal mast arms to determine the quantity and wording of each sign. Willdan also provided project advertisement services as well as construction support services.
Exhibit A - Page 023 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
21 G. Rights to Materials
Willdan acknowledges that all responses, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, and other documentation produced by Willdan that are submitted as part of this Proposal and not withdrawn shall, upon receipt by the City, become property of the City.
H. Fee Proposal
As required by the RFP, Willdan has submitted a fee proposal in a separate, sealed envelope.
Exhibit A - Page 024 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
22 Appendix C. Non-Collusion Affidavit
Exhibit A - Page 025 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
23 Exhibit 10-Q Disclosure of Lobbying Activities
Exhibit A - Page 026 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
24 Certification of Indirect Costs and Financial Management System
Exhibit A - Page 027 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
25 Exhibit A - Page 028 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
26 Tyrone Peter, PE
Director of Engineering
Tyrone Peter is an accomplished civil engineer for multi-discipline and multi-agency infrastructure projects. He is known for providing innovative, quality engineering services to ensure project delivery within budget and schedule. Tyrone’s years of experience managing and designing all types of public works projects provide him with a solid foundation to determine what is needed to deliver a successful project –making him the perfect fit to oversee an entire project, as well as perform specific civil engineering tasks.
Tyrone’s comprehensive experience includes design of state highway, new street, street widening, street realignment, pavement rehabilitation, light rail and railroad, grade separation, flood control facility, water, and sewer projects. He has supervised feasibility studies, project study reports, project reports, construction document preparation as well as grade certification issuance, construction administration, and construction inspections.
He is proficient at managing large project teams with subconsultants and multiple technical disciplines.
Relevant Project Experience
Crosswalk Improvements, City of Lakewood, CA. Willdan Engineering (Willdan) provided professional engineering design services for the Uncontrolled Marked Crosswalk Improvements. Uncontrolled marked crosswalk improvements are based on a study by Willdan Engineering that analyzed if any additional traffic controls are appropriate with respect to maintenance needs and current California Manual on Uniform Traffic Control Devices (CA-MUTCD) standards. Improvements include removal of uncontrolled crosswalks; replacement/refresh with ladder crosswalks; installation of yield limit lines and signs; installation of school crosswalk signs; relocation/refresh of pavement markings; upgrade/installation of ADA curb ramps; and installation of rapid rectangular flashing beacons (RRFB).
Parking Lot Improvements, City of Pico Rivera, CA. An approximately 40,000 sf. parking lot will be maintained with a Type 2 slurry seal and all 96 stalls will be restriped. The ADA ramps will be inspected and will be upgraded for compliance. The parking stalls will also be brought to current codes and necessary signs will be added or upgraded when necessary. Van accessible parking stalls will be placed along the fence facing the school and will be placed 7 feet away from the retaining wall. Where necessary, the concrete surfaces will ground to even the surface and when necessary, will be removed and reconstructed. We also understand that the City desires to replace 6 feet long wheel stops when needed. Willdan will provide conceptual plans for approval prior to final design.
Construction Support services.
HSIP Cycle 8 Design, City of La Puente, CA. (61119) Willdan is providing preliminary engineering design services including utility coordination contract administration and funding administration services for the Highway Safety Improvement Project – Cycle 8.
The City was awarded 783600 FY 20182019 for eight (8) crosswalk locations throughout the City of La Puente. The proposed improvements included installing rectangular rapid flashing beacons curb extensions advanced pavement markings warning signs high visibility crosswalks and ADA compliant access ramps to improve safety and comply with current standards. The total project cost was estimated to be $7862600.
EDUCATION
BS, Engineering and Civil
Engineering, Tamil Nadu
College of Engineering,
India
Civil Engineering,
Murugappa Polytechnic,
India
REGISTRATIONS /
CERTIFICATIONS
Civil Engineer, California
No. 81888
AFFILIATIONS
American Society of Civil
Engineers
17 YEARS OF EXPERIENCE
Exhibit A - Page 029 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
27 Farhad Iranitalab, PE, TE
Principal Project Manager
Farhad Iranitalab possesses expertise in managing and directing projects involving geometric design, traffic signal design and operation, traffic impact and traffic flow/capacity analyses, signing and striping design, and street light design. His project experience encompasses initial planning through construction. Farhad served as City Traffic Engineer and Transportation Manager for the Cities of Fairfield, San Jose, Hayward, and Elk Grove and currently serves as the City Traffic Engineer for the Cities of Los Alamitos, La Cañada Flintridge, and Pico Rivera. His ability to assemble – and work closely with – the right project team empowers him to effectively manage simple and complex projects. His project management capabilities save time and expense for client projects.
Relevant Project Experience
Citywide Traffic Sign Inventory, City of Bell, CA. Traffic Engineer. Willdan performed a Citywide sign inventory of 2,500 existing traffic and street name signs within the City of Bell. The purpose of this project was to collect sign field data for integration into the City’s GIS system and to develop recommendations to replace damaged signs and signposts Citywide based on the inventory. Willdan’s subconsultant, NDS, performed the field inventory including GPS coordinates of each sign as well as 12 other sign attributes including photos. Retroreflectivity data was collected using a RoadvistaTM Model 922 Retro-reflectometer. The sign inventory data was used to create GIS atlas maps and a report summarizing the existing conditions, field inventory procedures, sign analysis, recommendations for replacement, and cost estimating of replacement costs. As part of the street name sign replacements, Willdan provided conceptual artwork for new street name sign designs. Willdan also assisted the City in preparation of plans, specifications, and estimates (PS&E) for the replacement of all signs within the City.
Traffic Control Device Study for La Quinta School, City of La Quinta, CA. Willdan provided traffic engineering services to review and provide recommendations to upgrade traffic control devices for various school areas within the City of La Quinta that are part of Desert Sands Unified School District or are adjacent to streets over which the City of La Quinta has jurisdiction. The following was the list of the schools evaluated: 1. Harry S. Truman Elementary School; 2. John Adams Elementary School (Closed); 3. Benjamin Frank Elementary School; 4. Horizon School; 5. La Quinta Middle School; 6. Colonel Mitchell Paige Middle School; 7. La Quinta High School; 8. Amelia Earhart Elementary School; and 9.
John Glen Middle School. Willdan identified all outdated traffic control devices including signs, pavement markings, and striping and provided recommendations to the City for upgrades to bring the public street into full compliance with Part 7 of the California Manual on Uniform Traffic Control Devices (CA MUTCD) dated November 2014.
Curve Warning Sign Study for Up to 25 Locations, City of La Quinta, CA. Willdan provided professional traffic engineering services to the City of La Quinta. Willdan prepared an analysis for up to 25 horizontal curves throughout the City to determine the appropriate curve warning signs needed per the California Manual of Uniform Traffic Control Devices (CA MUTCD) dated November 2014. Willdan was responsible for reviewing the existing traffic control for public streets in the vicinity of horizontal curves. Willdan also identified any upgrades needed to the signs and pavement markings on these public streets to bring them in to full compliance with the Parts 2 and 3 of 2014 Edition of the California Manual on Uniform Traffic Control Devices.
EDUCATION
BS, Civil Engineering,
Oregon State University,
Corvallis, OR
MS, Transportation
Engineering, Oregon State
University, Corvallis, OR
REGISTRATIONS /
CERTIFICATIONS
Civil Engineer, California
No. 33142
Traffic Engineer, California
No. 1695
AFFILIATIONS
American Society of Civil
Engineers – Member
American Public Works
Association – Member
Institute of Transportation
Engineers – Member
Bicycle Advisory
Committee, City of Fairfield
1993-1999
41 YEARS OF EXPERIENCE
Exhibit A - Page 030 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
28 Jeffrey Lau, PE, TE, ENV SP
Deputy Director
Jeffrey Lau is an accomplished engineer for multi-discipline and multi-agency traffic and transportation projects such as traffic signals, signing and striping, street lighting, and construction traffic control. He oversees transportation design for Willdan's traffic engineering group and manages a variety of large- to small-scale projects. His responsibilities include the coordination, analysis, and design of various transportation projects such as the preparation of plans, specifications and estimates (PS&E); field investigations; and traffic data collection. He has also assisted with traffic impact studies and analyses, plan reviews, and engineering and traffic survey updates. Jeffrey’s extensive hands-on traffic engineering background encompasses designs for 400+ new and modified traffic signal installations, street lighting inventories for master plans, lighting design plans, street lighting conversions, and street lighting LED upgrades.
Jeffrey understands the importance of meeting schedules and developing the most costefficient projects to meet budgetary constraints.
Relevant Project Experience
Citywide Traffic Sign Inventory, City of Bell, CA. Project Manager. Willdan performed a Citywide sign inventory of 2,500 existing traffic and street name signs within the City of Bell.
The purpose of this project was to collect sign field data for integration into the City’s GIS system and to develop recommendations to replace damaged signs and signposts Citywide based on the inventory. Willdan’s subconsultant, NDS, peformed the field inventory including GPS coordinates of each sign as well as 12 other sign attributes including photos.
Retroreflectivity data was collected using a RoadvistaTM Model 922 Retro-reflectometer.
The sign inventory data was used to create GIS atlas maps and a report summarizing the existing conditions, field inventory procedures, sign analysis, recommendations for replacement, and cost estimating of replacement costs. As part of the street name sign replacements, Willdan provided conceptual artwork for new street name sign designs.
Willdan also assisted the City in preparation of plans, specifications, and estimates (PS&E) for the replacement of all signs within the City.
Arterial Overhead Street Name Sign Replacement Project, City of Los Alamitos, CA.
Supervising Engineer. Willdan provided design services for the preparation of plans, specifications, and estimates (PS&E) for the Arterial Overhead Street Name Sign Replacement project. The City desired to replace their existing internally illuminated street name signs at all of their traffic signal locations over a span of 3 fiscal years. As part of the project, Willdan preformed field inventory of existing street name signs mounted to traffic signal mast arms to determine the quantity and wording of each sign. Willdan also provided project advertisement services as well as construction support services.
Street Improvements on Various City Streets FY 22-23, City of Puente, CA. Traffic Design Task Leader. Willdan provided engineering design services for the annual street resurfacing improvements within City streets. The project resurfaced over 37,600 linear feet (7.1 miles) of City roadways and reconstructed damaged sidewalks, driveways, curb, and gutter to improve surface drainage deficiencies. Curb access ramps were upgraded to current ADA requirements and were reconstructed or retrofitted with truncated domes as required. As part of the project, Willdan field inventoried 400 existing traffic signs within the project limits and evaluated whether the signs were to be replaced in-kind or removed if deemed excessive. Willdan provided turnkey services involving preparation of plans, specifications, and estimates (P&E); utility coordination; bidding assistance; and review of submittals and responses to requests for information during the construction phase.
EDUCATION
BS, Civil Engineering,
California State Polytechnic
University, Pomona, CA
REGISTRATIONS /
CERTIFICATIONS
Traffic Engineer, California
No. 2835
Civil Engineer, California
No. 83887
Civil Engineer, Colorado
No. 56366
Civil Engineer, Washington
No. 58065
Civil Engineer, Arizona No.
70072
Civil Engineer, Texas No.
140012
Civil Engineer, Nevada No.
28303
Civil Engineer, Minnesota
No. 59453
Civil Engineer, Florida No.
91068
Envision Sustainability
Professional, Institute for
Sustainable Infrastructure
No. 45376
AFFILIATIONS
American Public Works
Association
20 YEARS OF EXPERIENCE
Exhibit A - Page 031 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
29 Kevin N. Custado, EIT
Associate Engineer I
Mr. Kevin N. Custado has served as Design Engineer and Associate Engineer for municipal transportation projects, including preparation of plans, specifications and estimates. He specializes in traffic engineering design including traffic signals, signing and striping, ITS, and street lighting. Mr. Custado is experienced in the geometric design of transportation projects including alignment reconfigurations, estimation of quantities, and plan and profile generation using AASHTO and Caltrans design manuals; and various coordination efforts involved with other disciplines. He has developed a thorough understanding of construction methods and issues that may arise as engineering drawings and specifications are translated into the constructed product. Mr. Custado is a self-motivated, project-oriented, team-first individual with experience in traffic related projects.
Relevant Project Experience
Citywide Traffic Sign Inventory, City of Bell, CA. Project Engineer. Willdan performed a Citywide sign inventory of 2,500 existing traffic and street name signs within the City of Bell. The purpose of this project was to collect sign field data for integration into the City’s GIS system and to develop recommendations to replace damaged signs and signposts Citywide based on the inventory. Willdan’s subconsultant, NDS, performed the field inventory including GPS coordinates of each sign as well as 12 other sign attributes including photos. Retroreflectivity data was collected using a RoadvistaTM Model 922 Retro-reflectometer. The sign inventory data was used to create GIS atlas maps and a report summarizing the existing conditions, field inventory procedures, sign analysis, recommendations for replacement, and cost estimating of replacement costs. As part of the street name sign replacements, Willdan provided conceptual artwork for new street name sign designs. Willdan also assisted the City in preparation of plans, specifications, and estimates (PS&E) for the replacement of all signs within the City.
Citywide Crosswalk Improvements, City of Lakewood, CA. Project Manager. Willdan provided design services for Uncontrolled Marked Crosswalk Improvements. Uncontrolled marked crosswalk improvements are based on a study by Willdan Engineering that analyzed if any additional traffic controls are appropriate with respect to maintenance needs and current California Manual on Uniform Traffic Control Devices (CA-MUTCD) standards. Improvements include removal of uncontrolled crosswalks; replacement/refresh with ladder crosswalks; installation of yield limit lines and signs; installation of school crosswalk signs; relocation/refresh of pavement markings; upgrade/installation of ADA curb ramps; and installation of rapid rectangular flashing beacons (RRFB).
Street Improvements on Various City Streets FY 22-23, City of La Puente, CA. Traffic Designer. Willdan provided engineering design services for the annual street resurfacing improvements within City streets. The project resurfaced over 37,600 linear feet (7.1 miles) of City roadways and reconstructed damaged sidewalks, driveways, curb, and gutter to improve surface drainage deficiencies. Curb access ramps were upgraded to current ADA requirements and were reconstructed or retrofitted with truncated domes as required. As part of the project, Willdan field inventoried 400 existing traffic signs within the project limits and evaluated whether the signs were to be replaced in-kind or removed if deemed excessive. Willdan provided turnkey services involving preparation of plans, specifications, and estimates (P&E); utility coordination; bidding assistance; and review of submittals and responses to requests for information during the construction phase.
EDUCATION
2014, BS, Civil Engineering,
California Polytechnic State
University, Pomona
REGISTRATIONS /
CERTIFICATIONS
Engineer-in-Training,
California No. 153964
AFFILIATIONS
Institute of Transportation
Engineers
American Society of Civil
Engineers
9 YEARS OF EXPERIENCE
Exhibit A - Page 032 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
30 Rex B. Miller
GIS Analyst II
Mr. Rex Miller has 26 years of experience as a civil engineer, including 8 years of experience providing technical support to civil engineering software users. He coordinates all GIS-related activities at Willdan Engineering, and provides GIS consulting, training and staffing support throughout the Willdan Group of Companies (WGI). He is responsible for training engineers and technicians in the use of GIS, and works with the IT Department to acquire, install and configure GIS hardware and software. He supports WGI’s disciplines in municipal planning, public agency accounting and financing, geotechnical engineering, environmental engineering, land surveying, traffic analysis, transportation planning, and public safety operations solutions in emergency response and disaster management.
Mr. Miller applies GIS to support administration, planning and management activities of government agencies, is proficient in the use of CAD systems and provides expertise in CAD/GIS interoperability. He is familiar with optimizing GIS databases for use as a data source for analysis and design applications. He is experienced in linking spreadsheets and databases to interact with GIS.
Relevant Project Experience
Citywide Traffic Sign Inventory, City of Bell, CA. GIS Task Leader. Willdan performed a Citywide sign inventory of 2,500 existing traffic and street name signs within the City of Bell. The purpose of this project was to collect sign field data for integration into the City’s GIS system and to develop recommendations to replace damaged signs and signposts Citywide based on the inventory. Willdan’s subconsultant, NDS, performed the field inventory including GPS coordinates of each sign as well as 12 other sign attributes including photos. Retroreflectivity data was collected using a RoadvistaTM Model 922 Retro-reflectometer. The sign inventory data was used to create GIS atlas maps and a report summarizing the existing conditions, field inventory procedures, sign analysis, recommendations for replacement, and cost estimating of replacement costs. As part of the street name sign replacements, Willdan provided conceptual artwork for new street name sign designs. Willdan also assisted the City in preparation of plans, specifications, and estimates (PS&E) for the replacement of all signs within the City.
GIS On-Call Services, City of Banning, CA. GIS Task Leader. Willdan provides on-call GIS services to the City of Banning. Some typical tasks include preparing Vicinity, Aerial, Zoning and Development Opportunities maps for Conditional Use Permit, Design Review, Zoning Amendment applications and development projects. Prepare City Council Districts map.
Update General Plan and Zoning maps. Update assessor parcel base maps.
GIS On-Call Services, City of Agoura Hills, CA. GIS Task Leader. Willdan provides on-call GIS services to the City of Agoura Hills. Some typical tasks include preparing and updating Citywide Landscaping Atlas; update zoning and General Plan Land Use maps; annual updates of County Assessor parcel base map; provide GIS training and technical support; assist in implementing ArcGIS Online. Create field data collection apps for CIP’s, oak tree surveys, drainage outfalls. Prepare city-owned utilities maps. Prepare HOA maps.
GIS On-Call Services, City of Ridgecrest, CA. GIS Task Leader. Willdan provides on-call GIS services to the City of Ridgecrest. Some typical tasks include prepare and maintain sewer GIS layers including hyperlinks to as-built plans; incorporate sewer CCTV inspection reports and videos into sewer GIS; prepare sign inventory GIS layer; create field data collection app for ADA curb ramp survey, assist field inspectors and prepare project report maps; prepare a LiDAR Implementation Plan and User Guide; provide GIS training and technical support.
EDUCATION
BS, Civil Engineering,
University of Texas,
Arlington
AFFILIATIONS
Orange County GIS User
Group
Southern California HAZUS
User Group
26 YEARS OF EXPERIENCE
Exhibit A - Page 033 of 35
Proposal for Engineering Services for Citywide Sign Audit and Roadway Safety Sign Enhancement, CIP No. 50110, HSIPL-5351(043)
City of Pico Rivera
31 Ruben Gallegos
Southern California Area Manager
Mr. Ruben Gallegos brings over 17 years of successful management experience leading diverse teams in various environments. His expertise includes field operations, project coordination and scheduling/employee management. Ruben has successfully managed thousands of turning movement counts, automatic traffic recorder counts, spot speed radar surveys, and has also assisted in the successful coordination and collection of specialized studies throughout Southern California.
Relevant Project Experience
LADOT (Los Angeles Department of Transportation). Since 2005, NDS has been conducting various traffic counts directly for LADOT on an as-needed basis. This includes the Congestion Management Program (CMP) Highway Monitoring Program for the City of Los Angeles as well as the 2014 “Dress Rehearsal” for the Broadway Streetscape Project.
NDS is currently one of the main traffic data providers for LADOT. Annual data collection includes:
300 turning movement counts with detailed classification (cars, heavy trucks, buses, pedestrians defined by age class, and bicycles)
500 automatic traffic recorder counts
500 pedestrian screenline studies
Additional spot speed radar, and parking studies as needed City of Santa Ana, CA. NDS was awarded the Traffic Counting Services contract consisting of the following annual data collection requirements:
175 automatic traffic recorder counts
75 turning movement counts
25 spot speed surveys
5 pedestrian counts
City of Burbank, CA. NDS was awarded the Traffic Counts contract consisting of the following annual data collection requirements:
50 turning movement counts (vehicles, pedestrians, and bicycles) 20 school pedestrian classification counts (school-aged vs. adult-aged) 50 volume automatic traffic recorder counts
30 volume & speed automatic traffic recorder counts
EDUCATION
Bachelors in Science
University of California
Irvine Major: Criminology
17 YEARS OF EXPERIENCE
Exhibit A - Page 034 of 35
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3443
562.908.6200 | T 800.499.4484 | F 562.695.2120
www.willdan.com
Exhibit A - Page 035 of 35
Professional Services Agreement
WILLDAN ENGINEERING
EXHIBIT B
APPROVED FEE SCHEDULE
CITY OF PICO RIVERA
CITYWIDE SIGN INVENTORY PROJECT
SUMMARY TASK
Director of
Engineering
Deputy Director
of Engineering
Prin. Project
Manager GIS Analyst II
Associate
Engineer I
Assistant
Engineer IV
Utility
Coordinator
Administrative
Assistant II
Estimated
Hours
Subconsultant
(NDS) Estimated Cost
$237 $231 $227 $180 $179 $170 $167 $114
Task 1 - Project Start Up and Progress
Project Management & Coordination 8.0 20.0 8.0 36.0 - $ 7,948.00 $ Kick-Off Meeting 2.0 2.0 2.0 2.0 8.0 - $ 1,634.00 $ Meetings/Conference Calls (6) 6.0 6.0 12.0 - $ 2,460.00 $ Subtotal 8.0 28.0 2.0 2.0 16.0 0.0 0.0 0.0 56.0 - $ 12,042.00 $ Task 2 - Sign Survey and Database Development
Field Inventory of Signs 4.0 18.0 18.0 40.0 174,000.00 $ 181,386.00 $ Subtotal 0.0 4.0 0.0 18.0 18.0 0.0 0.0 0.0 40.0 174,000.00 $ 181,386.00 $ Task 3 - Roadway Safety Signing Audit Report
Roadway Safety Signing Audit Report 16.0 12.0 90.0 50.0 90.0 258.0 - $ 46,870.00 $ Subtotal 0.0 16.0 12.0 90.0 50.0 90.0 0.0 0.0 258.0 - $ 46,870.00 $ Task 4 - Utility Research and Notification
Utility Coordination 4.0 4.0 - $ 668.00 $
Utility Research and Notification 4.0 4.0 - $ 668.00 $
Subtotal 0.0 0.0 0.0 0.0 0.0 0.0 8.0 0.0 8.0 - $ 1,336.00 $ Task 5 - Engineering
GIS Atlas Maps for Replacement of Signs 12.0 12.0 40.0 40.0 40.0 144.0 - $ 26,656.00 $ Subtotal 0.0 12.0 12.0 40.0 40.0 40.0 0.0 0.0 144.0 - $ 26,656.00 $ Task 6 - Cost Estimates
Engineers Construction Cost Estimate 4.0 4.0 8.0 2.0 18.0 - $ 3,228.00 $ Subtotal 0.0 4.0 0.0 0.0 4.0 8.0 0.0 2.0 18.0 - $ 3,228.00 $ Task 7 - Specifications
Technical Specifications 4.0 12.0 12.0 4.0 32.0 - $ 5,568.00 $ Subtotal 0.0 4.0 0.0 0.0 12.0 12.0 0.0 4.0 32.0 5,568.00 $ Task 8 - Project Advertisement Services
Bidding Addendums and RFI's 2.0 4.0 4.0 10.0 - $ 1,858.00 $ Subtotal 0.0 2.0 0.0 0.0 4.0 4.0 0.0 0.0 10.0 - $ 1,858.00 $ Task 9 - Construction Support Services
Pre-construction Meeting 2.0 2.0 4.0 - $ 820.00 $ Construction RFI's 4.0 4.0 8.0 - $ 1,640.00 $ Material Submittal Reviews 4.0 4.0 16.0 24.0 - $ 4,360.00 $ Subtotal 0.0 10.0 0.0 0.0 10.0 16.0 0.0 0.0 36.0 - $ 6,820.00 $ Task 10 - Prepare Record Drawings (As-Builts)
Record Drawings 8.0 16.0 24.0 - $ 4,160.00 $
Subtotal 0.0 0.0 0.0 8.0 0.0 16.0 0.0 0.0 24.0 - $ 4,160.00 $ TOTAL (TASKS 1 TO 10) 8.0 80.0 26.0 158.0 154.0 186.0 8.0 6.0 290.0 174,000.00 $ 289,924.00 $
ESTIMATED FEE
Friday, June 28, 2024
WILLDAN
Professional Services Agreement
WILLDAN ENGINEERING
EXHIBIT C
TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS
1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.
3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subconsultant that is not registered with DIR pursuant to Section 1725.5. Consultant and subconsultants shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.
4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.
5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.
6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subconsultant.
Professional Services Agreement
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7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.
8. Consultant shall comply with and be bound by the provisions of Labor Code seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.
9. The Consultant shall not perform Work with any Subconsultant that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. The Consultant and Subconsultants shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. If the Consultant or any subconsultant becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.
10. Consultant acknowledges that eight hours labor constitutes a legal day’s work. Consultant shall comply with and be bound by Labor Code Section 1810.
Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.
11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the Professional Services Agreement
WILLDAN ENGINEERING
provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
12. For every subconsultant who will perform work on the project, Consultant shall be responsible for such subconsultant’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subconsultant a copy of those statutory provisions and a requirement that each subconsultant shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subconsultant’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subconsultant and upon becoming aware of the failure of the subconsultant to pay his or her workers the specified prevailing rate of wages.
Consultant shall diligently take corrective action to halt or rectify any failure.
13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent consultants serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subconsultants, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.
Professional Services Agreement
WILLDAN ENGINEERING
EXHIBIT D
FEDERAL AND STATE LAPM FORMS
Professional Services Agreement
WILLDAN ENGINEERING
CALTRANS FORM 10-R
REQUIRED FISCAL AND FEDERAL PROVISIONS
ARTICLE I. CONSULTANT’S REPORTS OR MEETINGS
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently detailed for the LOCAL AGENCY’s Contract Administrator to determine, if CONSULTANT is performing to expectations, or is on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or special problems encountered, so remedies can be developed.
B. CONSULTANT’s Project Manager shall meet with LOCAL AGENCY’s Contract Administrator, as needed, to discuss progress on the AGREEMENT.
ARTICLE II. ALLOWABLE COSTS AND PAYMENTS
A. The method of payment for this AGREEMENT will be based on actual cost plus a fixed fee. CITY will reimburse CONSULTANT for actual costs (including labor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs) incurred by CONSULTANT in performance of the work. CONSULTANT will not be reimbursed for actual costs that exceed the estimated wage rates, employee benefits, travel, equipment rental, overhead, and other estimated costs set forth in the approved CONSULTANT’S Cost Proposal, unless additional reimbursement is provided for by AGREEMENT amendment. In no event will CONSULTANT be reimbursed for overhead costs at a rate that exceeds CITY’s approved overhead rate set forth in the Cost Proposal. In the event, that CITY determines that a change to the work from that specified in the Cost Proposal and AGREEMENT is required, the AGREEMENT time or actual costs reimbursable by CITY shall be adjusted by AGREEMENT amendment to accommodate the changed work.
The maximum total cost as specified in Paragraph “I” of this Article shall not be exceeded, unless authorized by AGREEMENT amendment.
B. The indirect cost rate established for this AGREEMENT is extended through the duration of this specific AGREEMENT. CONSULTANT’s agreement to the extension of the 1-year applicable period shall not be a condition or qualification to be considered for the work or AGREEMENT award.
C. In addition to the allowable incurred costs, CITY will pay CONSULTANT a fixed fee of $145,100. The fixed fee is nonadjustable for the term of the AGREEMENT, except in the event of a significant change in the scope of work and such adjustment is made by AGREEMENT amendment.
D. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in the approved Cost Proposal.
Professional Services Agreement
WILLDAN ENGINEERING
E. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such cost estimate.
F. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs. A pro rata portion of CONSULTANT’s fixed fee will be included in the monthly progress payments. If CONSULTANT fails to submit the required deliverable items according to the schedule set forth in Article III Statement of Work, CITY shall have the right to delay payment or terminate this AGREEMENT.
G.No payment will be made prior to approval of any work, nor for any work performed prior to approval of this AGREEMENT.
H. CONSULTANT will be reimbursed promptly according to California Regulations upon receipt by CITY’s Contract Administrator of itemized invoices in duplicate. Invoices shall be submitted no later than thirty (30) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this AGREEMENT number and project title. Final invoice must contain the final cost and all credits due CITY including any equipment purchased under the provisions of Article XI Equipment Purchase. The final invoice should be submitted within sixty (60) calendar days after completion of CONSULTANT’s work. Invoices shall be mailed to CITY’s Contract Administrator at the following address:
Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.
Pico Rivera, California 90660-1016
Facsimile: (562) 801-4765
I.The total amount payable by CITY including the fixed fee shall not exceed $145,100.
J. For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases, which are the direct result of changes in the prevailing wage rates are reimbursable.
ARTICLE. III TERMINATION
This AGREEMENT may be terminated by CITY, provided that CITY gives not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. Upon termination, CITY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not.
Professional Services Agreement
WILLDAN ENGINEERING
B. CITY may temporarily suspend this AGREEMENT, at no additional cost to CITY, provided that CONSULTANT is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If CITY gives such notice of temporary suspension, CONSULTANT shall immediately suspend its activities under this AGREEMENT. A temporary suspension may be issued concurrent with the notice of termination.
C. Notwithstanding any provisions of this AGREEMENT, CONSULTANT shall not be relieved of liability to CITY for damages sustained by City by virtue of any breach of this AGREEMENT by CONSULTANT, and City may withhold any payments due to CONSULTANT until such time as the exact amount of damages, if any, due City from CONSULTANT is determined.
D. In the event of termination, CONSULTANT shall be compensated as provided for in this AGREEMENT. Upon termination, CITY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not.
ARTICLE IV. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. The CONSULTANT agrees that 48 CFR Part 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.
B. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
C. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are subject to repayment by the CONSULTANT to CITY.
D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.
ARTICLE V. RETENTION OF RECORD/AUDITS
For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and CITY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the AGREEMENT including, but not limited to, the costs of administering the AGREEMENT. All parties, including the CONSULTANT’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years Professional Services Agreement
WILLDAN ENGINEERING
from the date of final payment under the AGREEMENT. CITY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSULTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.
ARTICLE VI. AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this AGREEMENT that is not disposed of by AGREEMENT, shall be reviewed by CITY’S Chief Finance Director.
B. Not later than thirty (30) calendar days after issuance of the final audit report, CONSULTANT may request a review by CITY’S Finance Director of unresolved audit issues. The request for review will be submitted in writing.
C. Neither the pendency of a dispute nor its consideration by CITY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this AGREEMENT.
D. CONSULTANT and subconsultant AGREEMENTs, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the AGREEMENT, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR Part 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT’s responsibility to ensure federal, CITY, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The AGREEMENT, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by CITY Contract Administrator to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the AGREEMENT by this reference if directed by CITY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, CITY or local governments have access to CPA work papers, will be considered a breach of AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.
E. CONSULTANT’s Cost Proposal may be subject to a CPA ICR Audit Work Paper Review and/or audit by the Independent Office of Audits and Investigations (IOAI). IOAI, at its sole discretion, may review and/or audit and approve the CPA ICR documentation.
The Cost Proposal shall be adjusted by the CONSULTANT and approved by the CITY Contract Administrator to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal Professional Services Agreement
WILLDAN ENGINEERING
by the CONSULTANT to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.
1. During IOAI’s review of the ICR audit work papers created by the CONSULTANT’s independent CPA, IOAI will work with the CPA and/or CONSULTANT toward a resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If IOAI identifies significant issues during the review and is unable to issue a cognizant approval letter, CITY will reimburse the CONSULTANT at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR {e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines}is received and approved by IOAI.
Accepted rates will be as follows:
a. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate. b. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate. c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.
2. If IOAI is unable to issue a cognizant letter per paragraph E.1. above, IOAI may require CONSULTANT to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter. IOAI will then have up to six (6) months to review the CONSULTANT’s and/or the independent CPA’s revisions.
3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if IOAI is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph E.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this AGREEMENT.
4. CONSULTANT may submit to CITY final invoice only when all of the following items have occurred: (1) IOAI accepts or adjusts the original or revised independent CPA audited ICR; (2) all work under this AGREEMENT has been completed to the satisfaction of CITY; and, (3) IOAI has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO CITY no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this AGREEMENT Professional Services Agreement
WILLDAN ENGINEERING
and all other agreements executed between CITY and the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.
ARTICLE VII. SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the CITY and any Subconsultants, and no subagreement shall relieve the CONSULTANT of its responsibilities and obligations hereunder. The CONSULTANT agrees to be as fully responsible to the CITY for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the CONSULTANT. The CONSULTANT's obligation to pay its Subconsultants is an independent obligation from the CITY's obligation to make payments to the CONSULTANT.
B. The CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the CITY Contract Administrator, except that which is expressly identified in the CONSULTANT’s approved Cost Proposal.
C. Any subagreement entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants unless otherwise noted.
D. CONSULTANT shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the CONSULTANT by the CITY.
E. Any substitution of Subconsultants must be approved in writing by the CITY Contract Administrator in advance of assigning work to a substitute Subconsultant.
F. Prompt Progress Payment
CONSULTANT or subconsultant shall pay to any subconsultant, not later than fifteen (15) days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed CONSULTANT on account of the work performed by the subconsultants, to the extent of each subconsultant’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from CONSULTANT or subconsultant to a subconsultant, CONSULTANT or subconsultant may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subconsultant, of 2 percent of the amount due per month for every month that payment is not made.
In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and non-DBE subconsultants.
Professional Services Agreement
WILLDAN ENGINEERING
G.Prompt Payment of Withheld Funds to Subconsultants
The CITY may hold retainage from CONSULTANT and shall make prompt and regular incremental acceptances of portions, as determined by the CITY, of the contract work, and pay retainage to CONSULTANT based on these acceptances. The CITY shall designate one of the methods below in the contract to ensure prompt and full payment of any retainage kept by CONSULTANT or subconsultant to a subconsultant.
Method 1: No retainage will be held by the CITY from progress payments due to CONSULTANT. CONSULTANTS and subconsultants are prohibited from holding retainage from subconsultants. Any delay or postponement of payment may take place only for good cause and with the CITY’s prior written approval. Any violation of these provisions shall subject the violating CONSULTANT or subconsultant to the penalties, sanctions, and other remedies specified in Section 3321 of the California Civil Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by CONSULTANT, deficient subconsultant performance and/or noncompliance by a subconsultant. This clause applies to both DBE and non-DBE subconsultants.
Any violation of these provisions shall subject the violating CONSULTANT or subconsultant to the penalties, sanctions and other remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by CONSULTANT, deficient subcontract performance, or noncompliance by a subconsultant.
ARTICLE VIII. EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES A. Prior authorization in writing by CITY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or CONSULTANT services.
CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.
B. For purchase of any item, service, or consulting work not covered in CONSULTANT’s approved Cost Proposal and exceeding five thousand dollars ($5,000), with prior authorization by CITY’s Contract Administrator, three competitive quotations must be submitted with the request, or the absence of proposal must be adequately justified.
C. Any equipment purchased with funds provided under the terms of this AGREEMENT is subject to the following:
1. CONSULTANT shall maintain an inventory of all nonexpendable property.
Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment Professional Services Agreement
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needs replacement and is sold or traded in, CITY shall receive a proper refund or credit at the conclusion of the AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the equipment and credit CITY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established CITY procedures; and credit CITY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by CITY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by CITY.
2. Regulation 2 CFR Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.
ARTICLE IX. STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public work elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this AGREEMENT, including any subsequent amendments.
B. The CONSULTANT shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this AGREEMENT are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer (https://dot.ca.gov/programs/construction/labor-compliance). These wage rates are made a specific part of this AGREEMENT by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site. Prevailing wages will be applicable to all inspection work performed at CITY construction sites, at CITY facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve CITY projects. Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.
C. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations website at http://www.dir.ca.gov.
D. Payroll Records
1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid Professional Services Agreement
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to each journeyman, apprentice, worker, or other employee employed by the CONSULTANT or Subconsultant in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.
2. The payroll records enumerated under paragraph (1) above shall be certified as correct by the CONSULTANT under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by CITY representatives at all reasonable hours at the principal office of the CONSULTANT. The CONSULTANT shall provide copies of certified payrolls or permit inspection of its records as follows:
a. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request. b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made available for inspection or furnished upon request to a representative of CITY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to CITY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.
c. The public shall not be given access to certified payroll records by the CONSULTANT.
The CONSULTANT is required to forward any requests for certified payrolls to the CITY Contract Administrator by both email and regular mail on the business day following receipt of the request.
3. Each CONSULTANT shall submit a certified copy of the records enumerated in paragraph (1) above, to the entity that requested the records within ten (10) calendar days after receipt of a written request.
4. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by CITY shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name and address of the CONSULTANT or Subconsultant performing the work shall not be marked or obliterated.
5. The CONSULTANT shall inform CITY of the location of the records enumerated under paragraph (1) above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.
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6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to CITY, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Such penalties shall be withheld by CITY from payments then due. CONSULTANT is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.
E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the CITY Contract Administrator.
F. Penalty
1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall forfeit to the CITY a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the AGREEMENT by the CONSULTANT or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.
2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the CONSULTANT or Subconsultant in meeting their respective prevailing wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the CONSULTANT or Subconsultant had knowledge of the obligations under the Labor Code. The CONSULTANT is responsible for paying the appropriate rate, including any escalations that take place during the term of the AGREEMENT.
3. In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the CONSULTANT or Subconsultant.
4. If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the prime CONSULTANT of the project is not liable for the penalties described above unless the prime CONSULTANT had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of Professional Services Agreement
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wages to those workers or unless the prime CONSULTANT fails to comply with all of the following requirements:
a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815. b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.
c. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the CONSULTANT shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project. d. Prior to making final payment to the Subconsultant for work performed on the public works project, the CONSULTANT shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.
5. Pursuant to Labor Code §1775, CITY shall notify the CONSULTANT on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.
6. If CITY determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if CITY did not retain sufficient money under the AGREEMENT to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the CONSULTANT shall withhold an amount of moneys due the Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by CITY.
G.Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a penalty to the CITY, twenty-five dollars ($25) for each worker employed in the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one half (1.5) times the basic rate of pay, as provided in §1815.
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H. Employment of Apprentices
1. Where either the prime AGREEMENT or the subagreement exceeds thirty thousand dollars ($30,000), the CONSULTANT and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.
2. CONSULTANTs and subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, CONSULTANT and subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/, for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the AGREEMENT work. The CONSULTANT is responsible for all subconsultants’ compliance with these requirements. Penalties are specified in Labor Code §1777.7.
ARTICLE X. CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial, business, or other relationship with CITY that may have an impact upon the outcome of this AGREEMENT or any ensuing CITY construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this AGREEMENT or any ensuing CITY construction project which will follow.
B. CONSULTANT certifies that it has disclosed to CITY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this AGREEMENT. CONSULTANT agrees to advise CITY of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this AGREEMENT. CONSULTANT further agrees to complete any statements of economic interest if required by either CITY ordinance or State law.
C. The CONSULTANT hereby certifies that it does not now have nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.
D. The CONSULTANT hereby certifies that the CONSULTANT or subconsultant and any firm affiliated with the CONSULTANT or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this AGREEMENT, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.
ARTICLE XI. REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION Professional Services Agreement
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The CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any CITY employee. For breach or violation of this warranty, CITY shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the value of the work actually performed, or to deduct from this AGREEMENT price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.
ARTICLE XII. NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE A. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov.
Code §12990 and 2 CCR § 8103.
B. During the performance of this AGREEMENT, CONSULTANT and its subconsultants shall not deny the AGREEMENT’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
C. CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2 CCR §11000 et seq.), the provisions of Gov. Code §§11135- 11139.5, and the regulations or standards adopted by CITY to implement such article.
The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.
D. CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the CITY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or CITY shall require to ascertain compliance with this clause.
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E. CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.
F. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.
G.The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.).
Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.
H. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR Part 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.
I.CONSULTANT, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the CITY components of the DBE Program Plan, CONSULTANT, subrecipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.
ARTICLE XIII. DEBARMENT AND SUSPENSION CERTIFICATION
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A. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:
1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;
3. Does not have a proposed debarment pending; and
4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.
B. Any exceptions to this certification must be disclosed to CITY. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.
C. Exceptions to the Federal Government Excluded Parties List System maintained by the U.S. General Services Administration are to be determined by FHWA.
ARTICLE XIV. DISADVANTAGED BUSINESS ENTERPRISES (DBE)
PARTICIPATION
A. CONSULTANT, subrecipient (CITY), or subconsultant shall take necessary and reasonable steps to ensure that DBEs have opportunities to participate in the contract (49 CFR 26). To ensure equal participation of DBEs provided in 49 CFR 26.5, The CITY shows a contract goal for DBEs. CONSULTANT shall make work available to DBEs and select work parts consistent with available DBE subconsultants and suppliers.
CONSULTANT shall meet the DBE goal shown elsewhere in these special provisions or demonstrate that they made adequate good faith efforts to meet this goal. It is CONSULTANT’s responsibility to verify that the DBE firm is certified as DBE at date of proposal opening and document the record by printing out the California Unified Certification Program (CUCP) data for each DBE firm. A list of DBEs certified by the CUCP can be found at the website https://dot.ca.gov/programs/civil-rights/dbe-search.
All DBE participation will count toward the California Department of Transportation’s federally mandated statewide overall DBE goal. Credit for materials or supplies CONSULTANT purchases from DBEs counts toward the goal in the following manner:
• 100 percent counts if the materials or supplies are obtained from a DBE manufacturer.
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• 60 percent counts if the materials or supplies are purchased from a DBE regular dealer. • Only fees, commissions, and charges for assistance in the procurement and delivery of materials or supplies count if obtained from a DBE that is neither a manufacturer nor regular dealer. 49CFR26.55 defines "manufacturer" and "regular dealer." This AGREEMENT is subject to 49 CFR Part 26 entitled “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs”.
CONSULTANTs who enter into a federally-funded agreement will assist the CITY in a good faith effort to achieve California's statewide overall DBE goal.
B. The goal for DBE participation for this AGREEMENT is _% Participation by DBE CONSULTANT or subconsultants shall be in accordance with information contained in Exhibit 10-O2: Consultant Contract DBE Commitment attached hereto and incorporated as part of the AGREEMENT. If a DBE subconsultant is unable to perform, CONSULTANT must make a good faith effort to replace him/her with another DBE subconsultant, if the goal is not otherwise met.
C. CONSULTANT can meet the DBE participation goal by either documenting commitments to DBEs to meet the AGREEMENT goal, or by documenting adequate good faith efforts to meet the AGREEMENT goal. An adequate good faith effort means that the CONSULTANT must show that it took all necessary and reasonable steps to achieve a DBE goal that, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to meet the DBE goal. If CONSULTANT has not met the DBE goal, complete and submit Exhibit 15-H: DBE Information – Good Faith Efforts to document efforts to meet the goal. Refer to 49 CFR Part 26 for guidance regarding evaluation of good faith efforts to meet the DBE goal.
D. Contract Assurance
Under 49 CFR 26.13(b):
CONSULTANT, subrecipient or subconsultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. CONSULTANT shall carry out applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts.
Failure by the CONSULTANT to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
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(4) Disqualifying CONSULTANT from future proposing as non-responsible E. Termination and Replacement of DBE Subconsultants
CONSULTANT shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless CONSULTANT or DBE subconsultant obtains the CITY’s written consent. CONSULTANT shall not terminate or replace a listed DBE for convenience and perform the work with their own forces or obtain materials from other sources without authorization from the CITY. Unless the CITY’s consent is provided, the CONSULTANT shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 10-02 Consultant Contract DBE Commitment form.
Termination of DBE Subconsultants
After execution of the AGREEMENT, termination of a DBE may be allowed for the following, but not limited to, justifiable reasons with prior written authorization from the LOCAL AGENCY:
1. Listed DBE fails or refuses to execute a written contract based on plans and specifications for the project.
2. The CITY stipulated that a bond is a condition of executing the subcontract and the listed DBE fails to meet the CITY’s bond requirements.
3. Work requires a consultant's license and listed DBE does not have a valid license under Contractors License Law.
4. Listed DBE fails or refuses to perform the work or furnish the listed materials (failing or refusing to perform is not an allowable reason to remove a DBE if the failure or refusal is a result of bad faith or discrimination).
5. Listed DBE's work is unsatisfactory and not in compliance with the contract.
6. Listed DBE is ineligible to work on the project because of suspension or debarment.
7. Listed DBE becomes bankrupt or insolvent or exhibits credit unworthiness.
8. Listed DBE voluntarily withdraws with written notice from the Contract
9. Listed DBE is ineligible to receive credit for the type of work required.
10. Listed DBE owner dies or becomes disabled resulting in the inability to perform the work on the Contract.
11. The CITY determines other documented good cause.
CONSULTANT must use the following procedures to request the termination of a DBE or portion of a DBE’s work:
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1. Send a written notice to the DBE of the CONSULTANT’s intent to use other forces or material sources and include one or more justifiable reasons listed above. Simultaneously send a copy of this written notice to the LOCAL AGENCY. The written notice to the DBE must request they provide any response within five (5) business days to both the CONSULTANT and the LOCAL AGENCY by either acknowledging their agreement or documenting their reasoning as to why the use of other forces or sources of materials should not occur.
2. If the DBE does not respond within five (5) business days, CONSULTANT may move forward with the request as if the DBE had agreed to CONSULTANT’s written notice.
3. Submit CONSULTANT’s DBE termination request by written letter to the LOCAL AGENCY and include:
• One or more above listed justifiable reasons along with supporting documentation. • CONSULTANT’s written notice to the DBE regarding the request, including proof of transmission and tracking documentation of CONSULTANT’s written notice • The DBE's response to CONSULTANT’s written notice, if received. If a written response was not provided, provide a statement to that effect.
The LOCAL AGENCY shall respond in writing to CONSULTANT’s DBE termination request within five (5) business days.
Replacement of DBE Subconsultants
After receiving the LOCAL AGENCY’s written authorization of DBE termination request, CONSULTANT must obtain the LOCAL AGENCY’s written agreement for DBE replacement. CONSULTANT must find or demonstrate GFEs to find qualified DBE replacement firms to perform the work to the extent needed to meet the DBE commitment.
The following procedures shall be followed to request authorization to replace a DBE firm:
1. Submit a request to replace a DBE with other forces or material sources in writing to the LOCAL AGENCY which must include:
a. Description of remaining uncommitted work item made available for replacement DBE solicitation and participation.
b. The proposed DBE replacement firm's business information, the work they have agreed to perform, and the following:
• Description of scope of work and cost proposal
• Proposed subcontract agreement and written confirmation of agreement to perform on the Contract
• Revised Exhibit 10-O2: Consultant Contract DBE Commitment Professional Services Agreement
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2. If CONSULTANT has not identified a DBE replacement firm, submits documentation of CONSULTANT’s GFEs to use DBE replacement firms within seven (7) days of LOCAL AGENCY's authorization to terminate the DBE. CONSULTANT may request the LOCAL AGENCY's approval to extend this submittal period to a total of 14 days. Submit documentation of actions taken to find a DBE replacement firm, such as:
• Search results of certified DBEs available to perform the original DBE work identified and or other work CONSULTANT had intended to self-perform, to the extent needed to meet DBE commitment
• Solicitations of DBEs for performance of work identified • Correspondence with interested DBEs that may have included contract details and requirements • Negotiation efforts with DBEs that reflect why an agreement was not reached • If a DBE's quote was rejected, provide reasoning for the rejection, such as why the DBE was unqualified for the work, or why the price quote was unreasonable or excessive • Copies of each DBE's and non-DBE's price quotes for work identified, as the LOCAL AGENCY may contact the firms to verify solicitation efforts and determine if the DBE quotes are substantially higher
• Additional documentation that supports CONSULTANT’s GFE The LOCAL AGENCY shall respond in writing to CONSULTANT’s DBE replacement request within five (5) business days.
F. Commitment and Utilization
The CITY’s DBE program must include a monitoring and enforcement mechanism to ensure that DBE commitments reconcile to DBE utilization.
The CITY shall request CONSULTANT to:
1. Notify the CITY’s contract administrator or designated representative of any changes to its anticipated DBE participation
2. Provide this notification before starting the affected work
3. Maintain records including:
• Name and business address of each 1st-tier subconsultant • Name and business address of each DBE subconsultant, DBE vendor, and DBE trucking company, regardless of tier
• Date of payment and total amount paid to each business (see Exhibit 9-F Monthly Disadvantaged Business Enterprise Payment)
If CONSULTANT is a DBE CONSULTANT, they shall include the date of work performed by their own forces and the corresponding value of the work.
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If a DBE is decertified before completing its work, the DBE must notify CONSULTANT in writing of the decertification date. If a business becomes a certified DBE before completing its work, the business must notify CONSULTANT in writing of the certification date. CONSULTANT shall submit the notifications to the CITY. On work completion, CONSULTANT shall complete a Disadvantaged Business Enterprises (DBE) Certification Status Change, Exhibit 17-O, form and submit the form to the CITY within 30 days of contract acceptance.
Upon work completion, CONSULTANT shall complete Exhibit 17-F Final Report – Utilization of Disadvantaged Business Enterprises (DBE), First-Tier Subcontractors and submit it to the CITY within 90 days of contract acceptance. The CITY will withhold $10,000 until the form is submitted. The CITY will release the withhold upon submission of the completed form.
In the CITY’s reports of DBE participation to Caltrans, the CITY must display both commitments and attainments.
G. Commercially Useful Function
DBEs must perform a commercially useful function (CUF) under 49 CFR 26.55 when performing work or supplying materials listed on the DBE Commitment form. The DBE value of work will only count toward the DBE commitment if the DBE performs a CUF. A DBE performs a CUF when it is responsible for execution of the work of the AGREEMENT and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. To perform a CUF, the DBE must also be responsible, with respect to materials and supplies used on the AGREEMENT, for negotiating price, determining quality and quantity, ordering the material and installing (where applicable), and paying for the material itself. To determine whether a DBE is performing a CUF, evaluate the amount of work subcontracted, industry practices, whether the amount the firm is to be paid under the AGREEMENT is commensurate with the work it is actually performing, and other relevant factors.
CONSULTANT must perform CUF evaluation for each DBE working on a federal-aid contract, with or without a DBE goal. Perform a CUF evaluation at the beginning of the DBE’s work and continue to monitor the performance of CUF for the duration of the project.
CONSULTANT must provide written notification to the LOCAL AGENCY at least 15 days in advance of each DBE's initial performance of work or supplying materials for the Contract. The notification must include the DBE's name, work the DBE will perform on the contract, and the location, date, and time of where their work will take place.
Within 10 days of a DBE initially performing work or supplying materials on the Contract, CONSULTANT shall submit to the LPA the initial evaluation and validation of DBE performance of a CUF using the LAPM 9-J: Disadvantaged Business Enterprise Professional Services Agreement
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Commercially Useful Function Evaluation. Include the following information with the submittal:
• Subcontract agreement with the DBE
• Purchase orders
• Bills of lading
• Invoices
• Proof of payment
CONSULTANT must monitor all DBE’s performance of CUF by conducting quarterly evaluations and validations throughout their duration of work on the Contract using the LAPM 9-J: DBE Commercially Useful Function Evaluation. CONSULTANT must submit to the LOCAL AGENCY these quarterly evaluations and validations by the 5th of the month for the previous three months of work.
CONSULTANT must notify the LOCAL AGENCY immediately if they believe the DBE may not be performing a CUF.
The LOCAL AGENCY will verify DBEs performance of CUF by reviewing the initial and quarterly submissions of LAPM 9-J: DBE Commercially Useful Function Evaluation, submitted supporting information, field observations, and through any additional LOCAL AGENCY evaluations. The LOCAL AGENCY must evaluate DBEs and their CUF performance throughout the duration of a Contract. The LOCAL AGENCY will provide written notice to the CONSULTANT and the DBE at least two (2) business days prior to any evaluation. The CONSULTANT and the DBE must participate in the evaluation. Upon completing the evaluation, the LOCAL AGENCY must share the evaluation results with the CONSULTANT and the DBE. An evaluation could include items that must be remedied upon receipt. If the LOCAL AGENCY determines the DBE is not performing a CUF, the CONSULTANT must suspend performance of the noncompliant work.
CONSULTANT and DBEs must submit any additional CUF related records and documents within five (5) business days of LOCAL AGENCY’s request such as:
• Proof of ownership or lease and rental agreements for equipment • Tax records
• Employee rosters
• Certified payroll records
• Inventory rosters
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Failure to submit required DBE Commercially Useful Function Evaluation forms or requested records and documents can result in withholding of payment for the value of work completed by the DBE.
If CONSULTANT and/or the LOCAL AGENCY determine that a listed DBE is not performing a CUF in performance of their DBE committed work, CONSULTANT must immediately suspend performance of the noncompliant portion of the work. LOCAL AGENCY may deny payment for the noncompliant portion of the work. LOCAL AGENCY will ask the CONSULTANT to submit a corrective action plan (CAP) to the LOCAL AGENGY within five (5) days of the noncompliant CUF determination. The CAP must identify how the CONSULTANT will correct the noncompliance findings for the remaining portion of the DBE's work. LOCAL AGENCY has five (5) days to review the CAP in conjunction with the CONSULTANT’s review. The CONSULTANT must implement the CAP within five (5) days of the LOCAL AGENCY's approval. The LOCAL AGENCY will then authorize the prior noncompliant portion of work for the DBE's committed work.
If corrective actions cannot be accomplished to ensure the DBE performs a commercially useful function on the Contract, CONSULTANT may have good cause to request termination of the DBE.
H. A DBE does not perform a CUF if its role is limited to that of an extra participant in a transaction, AGREEMENT, or project through which funds are passed in order to obtain the appearance of DBE participation. In determining whether a DBE is such an extra participant, examine similar transactions, particularly those in which DBEs do not participate.
I. If a DBE does not perform or exercise responsibility for at least thirty percent (30%) of the total cost of its AGREEMENT with its own work force, or the DBE subcontracts a greater portion of the work of the AGREEMENT than would be expected on the basis of normal industry practice for the type of work involved, it will be presumed that it is not performing a CUF.
J. CONSULTANT shall maintain records of materials purchased or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms. DBE CONSULTANT’s shall also show the date of work performed by their own forces along with the corresponding dollar value of the work.
K. If a DBE subconsultant is decertified during the life of the AGREEMENT, the decertified subconsultant shall notify CONSULTANT in writing with the date of decertification. If a subconsultant becomes a certified DBE during the life of the AGREEMENT, the subconsultant shall notify CONSULTANT in writing with the date of certification. Any changes should be reported to CITY’s Contract Administrator within thirty (30) calendar days.
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L. For projects awarded on or after March 1, 2020, but before September 1, 2023: after submitting an invoice for reimbursement that includes a payment to a DBE, but no later than the 10th of the following month, the prime contractor/consultant must complete and email Exhibit 9-F: Disadvantaged Business Enterprise Running Tally of Payments to [email protected] with a copy to local administering agencies. For projects awarded on or after September 1, 2023: Exhibit 9-F is no longer required.
Instead, by the 15th of the month following the month of any payment(s), the CONSULTANT must now submit Exhibit 9-P to the LOCAL AGENCY administering the contract. If the CONSULTANT does not make any payments to subconsultants, supplier(s), and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.
M.Any subcontract entered into as a result of this AGREEMENT shall contain all of the provisions of this section.
ARTICLE XV. FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made.
B. This AGREEMENT is valid and enforceable only if sufficient funds are made available to LOCAL AGENCY for the purpose of this AGREEMENT. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this AGREEMENT in any manner.
C. It is mutually agreed that if sufficient funds are not appropriated, this AGREEMENT may be amended to reflect any reduction in funds.
D. LOCAL AGENCY has the option to terminate the AGREEMENT pursuant to Article VI Termination, or by mutual agreement to amend the AGREEMENT to reflect any reduction of funds.
ARTICLE XVI. CHANGE IN TERMS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the parties.
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B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by LOCAL AGENCY’s Contract Administrator.
C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Cost Proposal, which is a part of this AGREEMENT without prior written approval by LOCAL AGENCY’s Contract Administrator.
ARTICLE XVII. CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling agency has been employed, or retained, to solicit or secure this AGREEMENT upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this AGREEMENT without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.
ARTICLE XVIII. DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other.
A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY’s Contract Administrator and (Insert Department Head or Official), who may consider written or verbal information submitted by CONSULTANT.
B. Not later than thirty (30) calendar days after completion of all work under the AGREEMENT, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for review will be submitted in writing.
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C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this AGREEMENT.
ARTICLE XIX. INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the State, and the FHWA if federal participating funds are used in this AGREEMENT; to review and inspect the project activities and files at all reasonable times during the performance period of this AGREEMENT.
ARTICLE XX. SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives. CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site.
B. Pursuant to the authority contained in Vehicle Code §591, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic. CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.
ARTICLE XXI. OWNERSHIP OF DATA
A. It is mutually agreed that all materials prepared by CONSULTANT under this AGREEMENT shall become the property of City, and CONSULTANT shall have no property right therein whatsoever. Immediately upon termination, City shall be entitled to, and CONSULTANT shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other such materials as may have been prepared or accumulated to date by CONSULTANT in performing this AGREEMENT which is not CONSULTANT’s privileged information, as defined by law, or CONSULTANT’s personnel information, along with all other property belonging exclusively to City which is in CONSULTANT’s possession. Publication of the information derived from work performed or data obtained in connection with services rendered under this AGREEMENT must be approved in writing by City.
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B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.
C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the work product is suitable in any way for any other project except the one detailed in this Contract. Any reuse by City for another project or project location shall be at City’s sole risk.
D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federal-aid contracts).
E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.
ARTICLE XXII. CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION
CONTRACTOR
A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.
B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY. Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.
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C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.
ARTICLE XXIII. CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.
B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.
C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.
D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.
E. All information related to the construction estimate is confidential, and shall not be disclosed by CONSULTANT to any entity, other than LOCAL AGENCY, Caltrans, and/or FHWA. All of the materials prepared or assembled by CONSULTANT pursuant to performance of this Contract are confidential and CONSULTANT agrees that they shall not be made available to any individual or organization without the prior written approval of City or except by court order. If CONSULTANT or any of its officers, employees, or subcontractors does voluntarily provide information in violation of this Contract, City has the right to reimbursement and indemnity from CONSULTANT for any damages caused by CONSULTANT releasing the information, including, but not limited to, City’s attorney’s fees and disbursements, including without limitation experts’ fees and disbursements.
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ARTICLE XXIV. NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.
ARTICLE XXV. EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.
ARTICLE XXVI. PROMPT PAYMENT
A. PROMPT PAYMENT FROM LOCAL AGENCY TO CONSULTANT The LOCAL AGENCY shall make all project progress payment within 30 days after receipt of an undisputed and properly submitted payment request from CONSULTANT on a professional service contract. If the LOCAL AGENCY fails to pay promptly, the LOCAL AGENCY shall pay interest to the CONSULTANT, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied and prorated as necessary. Upon receipt of the payment request, the LOCAL AGENCY shall act in accordance with both of the following:
(1) The LOCAL AGENCY shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.
(2) The LOCAL AGENCY must return any payment request deemed improper by the LOCAL AGENCY to the CONSULTANT as soon as feasible, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.
B. PROMPT PAYMENT CERTIFICATION For projects awarded on or after September 1, 2023: the CONSULTANT must now submit Exhibit 9-P to the LOCAL AGENCY administering the contract by the 15th of the month following the month of any payment(s).
If the CONSULTANT does not make any payments to subconsultants, supplier(s), and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P. The LOCAL AGENCY must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and nonDBE firms, and address any shortfalls to the DBE commitment and prompt payment issues until the end of the project. The LOCAL AGENCY must email a copy of Exhibit 9- P to [email protected] before the end of the month after receiving the Exhibit 9-P from the CONSULTANT.
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ARTICLE XXVII. TITLE VI ASSURANCES (APPENDIX A AND E)
APPENDIX A
During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as CONSULTANT) agrees as follows:
a. Compliance with Regulations: CONSULTANT shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement.
b. Nondiscrimination: CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment. CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations.
c. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment:
In all solicitations either by competitive bidding or negotiation made by CONSULTANT for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by CONSULTANT of the CONSULTANT’S obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. d. Information and Reports: CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, CONSULTANT shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts CONSULTANT has made to obtain the information. e. Sanctions for Noncompliance: In the event of CONSULTANT’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
i. withholding of payments to CONSULTANT under the Agreement within a reasonable period of time, not to exceed 90 days; and/or Professional Services Agreement
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ii. cancellation, termination or suspension of the Agreement, in whole or in part f. Incorporation of Provisions: CONSULTANT shall include the provisions of paragraphs (1) through (6) in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.
CONSULTANT shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event CONSULTANT becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, CONSULTANT may request the recipient enter into such litigation to protect the interests of the State, and, in addition, CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States.
APPENDIX E
During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest (hereinafter referred to as the “CONSULTANT”) agrees to comply with the following nondiscrimination statutes and authorities, including, but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal- Professional Services Agreement
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aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq).
To: Mayor and City Council
From: City Manager
Meeting Date: July 9, 2024
Subject: CITYWIDE TRAFFIC SIGNAL SAFETY ENHANCEMENTS,
HSIPL-5351 (045), CIP NO. 50111 — AWARD OF
PROFESSIONAL SERVICES AGREEMENT FOR DESIGN
SERVICES
Recommendation:
1. Award a Professional Services Agreement, in a form approved by the City Attorney to Kimley Horn & Associates, Inc. to provide design services for the Citywide Traffic Signal Safety Enhancements Project, HSIPL-5351 (045), CIP No. 50111 for an amount not-to-exceed $249,967; and
2. Authorize the City Manager or his designee to process change orders, as needed, in an amount not-to-exceed a $25,000 contingency (approximately 10% of the total contract amount).
Fiscal Impact:
The total funding for the Citywide Traffic Signal Safety Enhancements Project, HSIPL5351 (045) is $2,167,720. Funding in the fiscal year (FY) 2024-25 Adopted Budget includes appropriations in the amount of $250,000 from Measure M Funds (Account No. 208.70.7300-54500-50111) and $1,917,720 from the Federal Grant Fund (Account No. 698.70.7300-54500-50111). There is no fiscal impact to the General Fund and no additional appropriations are required at this time.
Discussion:
In July 2023, the Public Works Department was awarded a federal grant under the Federal Highway Safety Program (HSIP) Cycle 11 Grant to improve safety at the City’s signalized intersections. The project will enhance safety at 47 signalized intersections by upgrading the existing signal hardware, installing reflective tape to the signal backplates, installing pedestrian countdown signal heads, and advance stop bars to reduce collisions at the intersections.
8 CITY COUNCIL AGENDA REPORT – MEETING OF JULY 9, 2024
CITYWIDE TRAFFIC SIGNAL SAFETY ENHANCEMENTS, HSIPL-5351 (045), CIP NO. 50111 — AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR DESIGN
SERVICES
To begin the design phase and develop the plans, specifications, and estimates, it is necessary to procure professional services from an engineering consultant. On February 20, 2024, a Request for Proposals (RFP) was published on PlanetBids via the City’s website. Services requested consist of project management, agency and utility coordination, environmental documentation, surveying, preliminary and final engineering, and construction support services.
On March 27, 2024, six (6) proposals were received. A technical panel consisting of Public Works staff ranked the proposals and used qualifications-based selection criteria to rank the consultants. The selection criteria weighed several factors such as project manager and team qualifications, experience on similar projects, and understanding of technical issues specific to this project funded with HSIP funds.
Kimley Horn & Associates, Inc. received the highest ranking from the panel.
A summary of the rankings is provided below:
No. Company Name
1 Kimley Horn & Associates, Inc.
2 TJKM Transportation Consultants
3 Willdan Engineering
4 General Technologies & Solutions
5 Interwest Consulting Group
6 Elias Garcia & Associates
Engineering services, funded with HSIP funds, must follow the consultant selection process stated in Chapter 10 of the Caltrans Local Assistance Procedures Manual.
Engineering services must be awarded to the consultant that received the highest ranking in a qualification-based selection process, assuming a reasonable fee is negotiated.
The selection of Kimley Horn & Associates, Inc. complies with this federal requirement.
Furthermore, federal procedures provide that the agency can negotiate with the highest ranked consultant. Upon the selection of Kimley Horn & Associates, Inc. as the highest ranked consultant, staff negotiated a fee of $249,967. This is an appropriate fee for the scope of services contemplated.
CITY COUNCIL AGENDA REPORT – MEETING OF JULY 9, 2024
CITYWIDE TRAFFIC SIGNAL SAFETY ENHANCEMENTS, HSIPL-5351 (045), CIP NO. 50111 — AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR DESIGN
SERVICES
The total project budget is summarized as follows:
Funding Category Estimated Budget
HSIP Federal Funds (Fund 698) $1,917,720
Measure M (Fund 208) $250,000
TOTAL PROJECT BUDGET: $2,167,720
Development and completion of plans, specifications, and estimates is anticipated by March 2025.
Conclusion:
Staff recommend the award of a professional services agreement to Kimley Horn & Associates, Inc. to provide engineering services for the Citywide Traffic Signal Safety Enhancements Project, HISPL-5351 (045), CIP No. 50111 for an amount not-to-exceed $249,967. Also, authorize the City Manager or designee to process change orders, as needed, in an amount not-to-exceed $25,000 in contingency (approximately 10% of the total contract amount).
Steve Carmona
SC:NN:KG:np
Enclosure: 1) Professional Services Agreement
Project Expenditures Amount
Design $249,967
Design Contingency (10%) $25,000
Project Administration $50,000
Construction (Estimate) $1,842,753
Total Estimated Project Cost $2,167,720
AGREEMENT NO. _______
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF PICO RIVERA AND
KIMLEY HORN & ASSOCIATES, INC.
1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and Kimley Horn & Associates, Inc., (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”
2. RECITALS
2.1 City has determined that it requires professional services from a consultant to provide engineering services for the Citywide Traffic Signal Safety Enhancements Project, HSIPL-5351 (045), CIP No. 50111.
2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:
3. DEFINITIONS
3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s March 27, 2024 proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.
3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s March 27, 2024 proposal to City attached hereto as Exhibit “B.”
3.3 “Commencement Date” : July 9, 2024
3.4 “Expiration Date” : December 31, 2027
4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below.
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5. CONSULTANT’S SERVICES
5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of Two Hundred Forty-Nine Thousand Nine Hundred Sixty-Seven Dollars and Four Cents ($249,967.04), unless specifically approved in advance, in writing, by City.
5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.
6. COMPENSATION
6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.
6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.
6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.
7. BUSINESS LICENSE
Consultant shall obtain a City of Pico Rivera business license prior to commencing performance under this Agreement.
8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall at all times Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
comply with such laws, ordinances, codes and regulations. Without limiting the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.
9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date of this Agreement if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict-ofinterest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.
10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Jean Fares, Project Manager/Senior Vice President shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made to Consultant’s project administrator without City’s prior written consent.
11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.
Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
12. INDEPENDENT CONTRACTOR
12.1 Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner, employees of City.
12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.
12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.
12.4 The Parties further acknowledges the following: (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that is separate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Consultant has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours, Consultant may set its own hours and location of work.
13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.
Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.
15. INDEMNIFICATION
15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.
15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.
15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
Professional Services Agreement
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16. INSURANCE
16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:
16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:
16.1.1.1 Premises, operations, and mobile equipment
16.1.1.2 Products and completed operations
16.1.1.3 Broad form property damage (including completed operations)
16.1.1.4 Explosion, collapse, and underground hazards
16.1.1.5 Personal Injury
16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Five Million Dollars ($5,000,000) umbrella or excess liability.
16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.
16.1.4 Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.
Professional Services Agreement
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16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.
16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.
16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.
16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).
16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.
16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.
16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.
16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.
16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
17. MUTUAL COOPERATION
17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant’s services under this Agreement.
17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.
18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.
20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).
Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
If to City: If to Consultant:
Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.
Pico Rivera, California 90660-1016
Jean Fares, Project
Manager/Senior Vice President
Kimley Horn & Associates, Inc.
660 Sout Figueroa St, Suite 2050
Los Angeles, California 90017
With a courtesy copy to:
Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA 91746
21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph
17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.
22. TERMINATION
22.1 City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination.
Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.
23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.
24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.
24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.
25. WARRANTIES
25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.
25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.
25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.
Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
26. CAPTIONS
26.1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.
26.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).
27. NON-WAIVER
27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.
27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.
27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.
29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.
31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.
32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.
Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.
33. MANDATORY FISCAL AND FEDERAL PROVISIONS
Consultant acknowledges that the funding associated with the Scope of Services under this agreement requires compliance with the provisions the California Department Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
of Transportation Local Assistance Procedures Manual (“LAPM”). Consultant agrees that it will be responsible for ensuring that all required fiscal and federal requirements under the LAPM, including but not limited to those listed under Exhibit D, which are incorporated here by reference. Should any conflict arise between the requirements of Exhibit D and this Agreement, the provisions of Exhibit D shall control to the minimum extent required to resolve such conflict.
TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the date set forth in Section 3.3 of this Agreement.
“CITY” “CONSULTANT”
CITY OF PICO RIVERA KIMLEY HORN & ASSOCIATES, INC
______________________________ ___________________________________ Andrew C. Lara, Mayor Jean Fares, Project Manager/Senior Vice President
Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Professional Services Agreement
KIMLEY HORN & ASSOCIATES, INC.
EXHIBIT A
SCOPE OF SERVICES
Safety Enhancements
CIP No. 50111, HSIPL-5351(045)
P r o p o s a l f o r E n g i n e e r i n g S e r v i c e s f o r Citywide Traffic Signal
CIP No. 50111, HSIPL
Proposal for En g ineerin g S e r v i c e s f o r
Prepared for the
City of Pico Rivera by
Exhibit A - Page 001 of 56
Table of Contents
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P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r 1 Exhibit A - Page 002 of 56
A. Letter of Offer
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Resumes of Key Personnel
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Exhibit A - Page 015 of 56
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Tim Chan, P.E.
Traffic Signal Plans
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Exhibit A - Page 020 of 56
Joe Arroyo, P.E.
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Exhibit A - Page 021 of 56
Vivian Chong, P.E.
Traffic Signal Plans;
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Exhibit A - Page 022 of 56
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Exhibit A - Page 023 of 56
Nathan Le, EIT
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Exhibit A - Page 024 of 56
Lissette Montoya
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Exhibit A - Page 025 of 56
Keith LeNoue
Funding Consultant – Senior Program Coordinator
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Exhibit A - Page 026 of 56
Camden Cabrinha, PLS
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Exhibit A - Page 027 of 56
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Safety Enhancements
P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r
Exhibit A - Page 028 of 56
References
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Safety Enhancements
P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r 15 Exhibit A - Page 029 of 56
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Safety Enhancements
P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r 16 Exhibit A - Page 030 of 56
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Safety Enhancements
P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r 17 Exhibit A - Page 031 of 56
LEGEND
City of Pico Rivera
# Controller Improvement Only
# S20PB Only
# Update new poles and ADA ramps
Intersections
1 Beverly Blvd & Abbeywood Ave
2 Beverly Blvd & Acacia Ave
3 Beverly Blvd & Durfee Ave
4 Beverly Blvd & Paramount Blvd
5 Beverly Blvd & San Gabriel River Pkwy
6 Beverly Rd & Durfee Ave
7 Beverly Rd & Paramount Blvd
8 Acacia Ave & Whittier Blvd
9 Slauson Ave & Crossway Dr 10 Crossway Dr & Washington Blvd 11 Durfee Ave & Whittier Blvd 12 Gregg Rd & Whittier Blvd 13 Haney St & Passons Blvd 14 Lindsey Ave & Whittier Blvd 15 Paramount Blvd & Village Walk Way 16 Paramount Blvd & Rex Rd 17 Paramount Blvd & Slauson Ave
18 Paramount Blvd & Washington Blvd 19 Passons Blvd & Slauson Ave 20 Passons Blvd & Washington Blvd 21 Passons Blvd & Whittier Blvd 22 Serapis Ave & Slauson Ave 23 Paramount Blvd & Loch Lomond Dr 24 Whittier Blvd & Lexington Rd 25 Rosemead Blvd & Telegraph Rd 26 Rosemead Blvd & Slauson Ave 27 Rosemead Blvd & Rex Rd
28 Rosemead Blvd & Washington Blvd 29 Rosemead Blvd & Coman Pico Rd 30 Rosemead Blvd & Manzanar Ave/Havenwood Dr
31 Rosemead Blvd & Whittier Blvd
32 Rosemead Blvd & Beverly Rd 33 Rosemead Blvd & Beverly Blvd 34 Rosemead Blvd & Gallatin Rd 35 Paramount Blvd & Canford St/Mercury Ln 36 Whittier Blvd & Myrtle St 37 Paramount Blvd & Whittier Blvd 38 Washington Blvd & Loch Alene Ave 39 Rosemead Blvd & Marketplace 40 Beverly Blvd & Sandoval Ave 41 Rosemead Blvd & Terradell St 42 Rosemead Blvd & Olympic Blvd 43 San Gabriel River Pkwy & Melita St 44 Durfee Ave & Walnut Ave 45 Passons Blvd & Rivera Rd
1 5
43 40 3
34 33 2 4
7 36
37 15
23 30
29 39
18 35
16 27
17 9
26 25
41 22
19 45
10 28
38 13
20 24 8 31
14 1121
12 32
42 6
44 5
605
605
164
125 collisions involving pedestrians and bicyclists have been documented between 2017 and 2021 along these corridors.
Due to the high number of collisions, the following
improvements are suggested to all intersections (except Beverly Blvd and Acacia Ave*):
,QVWDOOrYHKLFOHVLJQDOKHDGVZLWKUHWURUHƃHFWLYHERUGHUV FRXQWGRZQSHGHVWULDQVLJQDOKHDGVDQGDGYDQFHVWRSEDUV * The intersection of Beverly Blvd and Acacia Ave is recently upgraded and therefore the only improvement required is the implementation of advance stop bars.
Project Location Map
City of Pico Rivera (2017–2021)
Figure 3
Safety Enhancements
P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r 18 Exhibit A - Page 032 of 56
SLAUSON AVE
CROSSWAY DR
Ex. curb ramp is not ADA compliant Recommend installing stop bar and legend
behind the proposed
access ramp
• Access ramp is missing,
sawcut ex. curb and
gutter, and median island
• Install new curb ramp
with truncated domes per
ADA requirement
• Remove and salvage ex.
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boxes
• ,QVWDOOQHZWUDIƂFVLJQDO
pole and equipment,
conduit, pull boxes, and
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backplate
Install limit line
• Replace ex. curb ramp with ADA
compliant access ramp and
truncated dome
• 5HPRYHDQGVDOYDJHH[WUDIƂF
signal pole and pull boxes
• ,QVWDOOQHZWUDIƂFVLJQDOSROHDQG
equipment, conduit, pull boxes, and
\HOORZUHWURUHƃHFWLYHEDFNSODWH
• Remove “NO PED CROSSING” sign
• Install new R9-3 and R9-3bP signs
Ex. curb ramp is not ADA compliant
40 25
25 40
Ex.
Constraint Map Slauson Ave and Crossway Dr – Pico Rivera, CA • Replace ex. curb ramp with ADA
compliant access ramp and
truncated dome
• 5HPRYHDQGVDOYDJHH[WUDIƂF
signal pole and pull boxes
• ,QVWDOOQHZWUDIƂFVLJQDOSROHDQG
equipment, conduit, pull boxes, and
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• Remove all existing 8”
vehicle heads; install LED
12” x 3 signal head with
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• Remove all existing
pedestrian signal heads;
install countdown
pedestrian signal heads
• Remove all existing
backplates; install yellow
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Figure 4
Safety Enhancements
P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r
Exhibit A - Page 033 of 56
Project Methodology
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E-76 Authorization
for Construction Bidding Assistance Construction Assistance Deliverable:
100% PS&E
Deliverable:
95% PS&E
Deliverable:
Bid Package
Progress/
Comments
Meeting
Progress/
Comments
Meeting
Progress/
Comments
Meeting
Deliverable:
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Schedule
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Task 1 – Project Management
Public Outreach Meetings
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P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r 20 Exhibit A - Page 034 of 56
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P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r 22 Exhibit A - Page 036 of 56
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Safety Enhancements
P r o p o s a l f o r Citywide Traffic Signal E n g i n e e r i n g S e r v i c e s f o r
Exhibit A - Page 038 of 56
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F. Client References
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1DPHRI$XWKRUL]HG5HSUHVHQWDWLYH 7LWOHRI$XWKRUL]HG5HSUHVHQWDWLYH Jean B. Fares, P.E. Sr. Vice President, Kimley-Horn and Associates, Inc.
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Exhibit A - Page 046 of 56
Local Assistance Procedures Manual Exhibit 10-O1
Consultant Proposal DBE Commitment
LPP 18-01 Page 1 of 2
January 2019
EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT
1. Local Agency City of Pico Rivera 2. Contract DBE Goal: 9%
3. Project Description: Engineering Services for Citywide Traffic Signal Safety Enhancements, CIP No. 50111, HSIPL-5351(045)
4. Project Location: Pico Rivera, California
5. Consultant's Name: Kimley-Horn and Associates, Inc. 6. Prime Certified DBE:
7. Description of Work, Service, or Materials
Supplied
8. DBE
Certification
Number
9. DBE Contact Information 10. DBE %
Environmental & Project Documentation 36060
Advanced Avant-Garde Corporation
3670 W Temple Ave Ste. 278 Pomona, CA 91768
Ana Marie Lenoue / 909.979.6586
7.90%
Surveying Services 21761
Cabrinha Hearn & Associates
3814 E Colorado Bl Ste 101 Pasadena, CA 91107
Camden Cabrinha / 626.795.6926
2.59%
Local Agency to Complete this Section
11. TOTAL CLAIMED DBE PARTICIPATION 10.49%
17. Local Agency Contract Number:
18. Federal-Aid Project Number:
19. Proposed Contract Execution Date:
20. Consultant’s Ranking after Evaluation: __________________________ Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.
March 27, 2024
21. Local Agency Representative's Signature 22. Date 12. Preparer's Signature 13. Date Jean B. Fares, P.E. 213.354.9402
23. Local Agency Representative's Name 24. Phone 14. Preparer's Name 15. Phone Sr. VP-Kimley-Horn and Assoc.
25. Local Agency Representative's Title 16. Preparer's Title DISTRIBUTION: Original – Included with consultant’s proposal to local agency.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814. 12 Preparer's Signature
Exhibit A - Page 047 of 56
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https://californiaucp.dbesystem.com 1/1
Certified Profile
Print
Business & Contact Information
BUSINESS NAME ADVANCED AVANT-GARDE CORPORATION
OWNER Ms. Ana Marie Lenoue
ADDRESS 3670 W TEMPLE AVE, STE. 278
POMONA, CA 91768 [map]
PHONE 909-979-6586
FAX 909-979-6580
EMAIL [email protected]
WEBSITE http://www.agi.com.co
ETHNICITY Hispanic American
GENDER Female
COUNTY Los Angeles (CA)
Certification Information
CERTIFYING AGENCY City of Los Angeles
CERTIFICATION TYPE DBE - Disadvantaged Business Enterprise
CERTIFIED BUSINESS DESCRIPTION
Commodity Codes
Code Description
CA WCC I7336 COMMERICAL ART AND GRAPHIC DESIGN
CA WCC I8740 MANAGEMENT & PUBLIC RELATIONS
NAICS 541430 Graphic design services
NAICS 541611 Administrative Management and General Management Consulting Services NAICS 541613 Marketing consulting services
Additional Information
WORK DISTRICTS/REGIONS Los Angeles, Orange, Riverside, San Bernardino, San Diego, Santa Barbara, Ventura
CUCP PUBLIC DIRECTORY
CERTIFICATION NUMBER
36060
Exhibit A - Page 048 of 56
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https://californiaucp.dbesystem.com 1/1
Certified Profile
Print
Business & Contact Information
BUSINESS NAME Cabrinha Hearn & Associates
OWNER Mr. Camden Cabrinha
ADDRESS 3814 East Colorado Blvd
Suite 101
California
Pasadena, CA 91107-6926 [map]
PHONE 626-795-6926
FAX 626-795-4180
EMAIL [email protected]
WEBSITE http://www.cabrinhahearn.com
ETHNICITY Hispanic American
GENDER Male
COUNTY Los Angeles (CA)
Certification Information
CERTIFYING AGENCY Los Angeles County Metropolitan Transportation Authority CERTIFICATION TYPE DBE - Disadvantaged Business Enterprise CERTIFIED BUSINESS DESCRIPTION Land Surveying Services
Commodity Codes
Code Description
NAICS 541370 Surveying and Mapping (except Geophysical) Services NAICS 541360 Geophysical Surveying and Mapping Services Additional Information
WORK DISTRICTS/REGIONS All work districts/regions
CUCP PUBLIC DIRECTORY
CERTIFICATION NUMBER
21761
Exhibit A - Page 049 of 56
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COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________
4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:
Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable ____________________
8. Federal Action Number, if known: 9. Award Amount, if known:
10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one-time fee
13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________
15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)
16. Continuation Sheet(s) attached: Yes No
17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files