Agenda packet — Pico Rivera City Council, June 24, 2025 (part 2 of 3)

Background:

At its meeting on May 27, 2025, the City Council conducted a public hearing regarding the application to renew the franchise agreement with Crimson California Pipeline, L.P. and introduced Ordinance No. 1199.

This action followed the submission of a renewal application from Crimson California Pipeline, L.P., seeking continued authorization to operate approximately 580 feet of existing 4-inch and 6-inch crude oil pipelines. These lines were originally owned by Tosco Refining Company and have been in use within the City under Ordinance Nos. 949 and 531 since 1974.

The pipeline segments include:
• 400 linear feet of 6-inch pipe in Beverly Road near the Rio Hondo River; • 80 linear feet of 4-inch pipe in Beverly Road near the San Gabriel River; and • 100 linear feet of 4-inch pipe in Beverly Road, east of the San Gabriel River.

Conclusion:

Staff recommend adoption of Ordinance No. 1199, granting Crimson California Pipeline, L.P., along with its successors and assigns, a renewed franchise to install and operate pipelines and related infrastructure for the transmission and distribution of oil and related products. This authorization applies to the use of public streets, alleys, rights-of-way, and other public spaces within the City, as they currently exist or may exist in the future.

Steve Carmona
SC:NN:GE:np
Enclosure(s): 1) Ordinance No. 1199
2) Application to Renew Franchise
ORDINANCE NO. 1199

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO

RIVERA, CALIFORNIA, GRANTING TO CRIMSON CALIFORNIA
PIPELINE, L.P., ITS SUCCESSORS AND ASSIGNS, A FRANCHISE TO

LAY AND USE PIPES AND APPURTENANCES FOR TRANSMITTING

AND DISTRIBUTING OIL, OR PRODUCTS THEREOF, FOR ANY AND

ALL PURPOSES IN, UNDER, ALONG, ACROSS OR UPON THE PUBLIC

STREETS, WAYS, ALLEYS AND PLACES, AS THE SAME NOW OR

MAY HEREAFTER EXIST, WITHIN THE CITY OF PICO RIVERA
WHEREAS, pursuant to Ordinance No. 531, Union Oil Company of California obtained a pipeline franchise from the City of Pico Rivera on December 23, 1974; WHEREAS, subsequent to the granting of the aforementioned franchise, Tosco Corporation purchased said pipeline from Union Oil Company of California; WHEREAS, the aforementioned pipeline franchise expired on January 21, 2000, and Tosco Corporation has made application for the renewal of said pipeline franchise; WHEREAS, pursuant to Resolution No. 4715, this City Council at a regular Council meeting held on June 19, 2000, declared its intention to grant said franchise to Tosco Corporation by setting July 17, 2000, as the date for the public hearing on subject Franchise Application.

WHEREAS, this City Council at a regular Council meeting held on July 17, 2000, held a public hearing introducing Ordinance No. 949 granting Tosco Corporation, its successors and assigns, a franchise to lay and use pipes and appurtenances for transmitting and distributing oil, or products thereof, for any and all purposes in, under, along, across or upon the public streets, ways, alleys and places, as the same now or may hereafter exist, within the City of Pico Rivera.

WHEREAS, subsequent to the public hearing, this City Council at a regular Council meeting held on August 7, 2000, adopted said Ordinance No. 949 granting said franchise.

WHEREAS, subsequent to the granting of the aforementioned franchise renewal, Crimson California Pipeline, L.P., purchased said pipeline from Tosco Corporation; WHEREAS, the aforementioned pipeline franchise expires on August 7, 2025, twenty-five (25) years from the date of adoption of Ordinance No. 949, and Crimson California Pipeline, L.P. has made application for the renewal of said pipeline franchise; and
WHEREAS, pursuant to Resolution No. 7400, this City Council at a regular Council meeting held on April 22, 2025, declared its intention to grant said franchise to Crimson California Pipeline, L.P., by setting May 27, 2025, as the date for the public hearing on Enclosure 1
5a
ORDINANCE NO. 1199

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subject Franchise Application.

NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:

SECTION 1. Whenever in this Ordinance the words or phrases defined in this section are used, they shall have the meanings assigned to them in the following definitions:

A. “City” shall mean the City of Pico Rivera, a municipal corporation of the State of California, in its present incorporated form or in any later reorganized, consolidated, enlarged or reincorporated form.

B. “Director” shall mean the Director of Public Works of the City.

C. “Franchise” shall mean and include the authorization by the City to transmit and distribute oil or products thereof for any and all purposes under, along, across or upon the public streets, ways, alleys and places in the City by means of pipes and appurtenances.

D. “Grantee” shall mean Crimson California Pipeline, LP., a California limited partnership, and its lawful successors or assigns.

E. “Lay and use” shall mean to lay, construct, erect, install, operate, maintain, use, repair, replace, or remove.

F. “Oil or products thereof” shall mean oil, gas, gasoline, petroleum, wet gas, hydrocarbon substances, water, wastewater, mud, steam and other liquid substances not more hazardous than the aforesaid substances.

G. “Pipes and appurtenances” shall mean pipes, pipelines, manholes, valves, appurtenances and service connections necessary or convenient for the operation of said pipes or pipelines, including conduits, cathodic protection devices, wires, cables, other appurtenances and fiber optic communications systems necessary or convenient for the exercise of the Grantee's business in, upon, along, across, under or over those streets of the City which are described in Exhibit “A” attached hereto.

H. “Streets” shall mean the public streets, ways, alleys and places within the City as the same now or may hereafter exist, and in which the City has the authority to grant a franchise.

SECTION 2.

A. The right, privilege and franchise, subject to all of the terms and conditions contained in this ordinance and pursuant to the provisions of Division 3, ORDINANCE NO. 1199

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Chapter 2 of the California Public Utilities Code, known as the Franchise Act of 1937, is hereby granted to Grantee, to use, or to lay and use pipes and appurtenances for transmitting and distributing oil or products thereof for any and all purposes, under, along, across or upon the public streets within the City which are described in Exhibit “A” attached hereto.

B. This Ordinance succeeds Ordinance No. 949 and shall become effective on August 8, 2025.

C. This franchise shall be for a term of twenty-five (25) years from and after the effective date of this Ordinance, or until such earlier time that:
(1) it is voluntarily surrendered or abandoned by the Grantee; or (2) the State of California or some municipal or public corporation thereunto duly authorized by law shall purchase by voluntary agreement, or shall condemn and take under the power of eminent domain, all property actually used and useful in the exercise of this franchise, and situated within the territorial limits of the public entity purchasing or condemning such property; or
(3) this franchise is forfeited for noncompliance by the Grantee with its terms and provisions.

SECTION 3. Grantee shall pay to the City of Pico Rivera the following amounts:

A. Grantor’s Fee
A Grantor’s fee of one thousand four hundred dollars ($1,400.00) within thirty (30) days after the City Council adopts the ordinance granting the franchise, to reimburse the Grantor for any expense it may incur in connection with consideration of Grantee's application or the granting or operation of this franchise, and as provided for in Subsection B., Section 4.12.020 (Granting and renewal fees), Chapter 4.12 (Fees and Payments), Division II (Pipeline Franchises), Title 4 (Franchises) of the Pico Rivera Municipal Code.

B. Annual payment – Generally.

In addition to the Base Annual Fee described in Section C., the franchisee, as further consideration for the franchise hereby granted, shall pay to the City in lawful money of the United States, two percent of the gross annual receipts of the franchisee arising from the use, operation or possession of the franchise; provided, however, that such payment shall in no event be less than one percent of the gross annual receipts of the franchisee derived from the sale within the franchise area of the commodity or service for which the franchise is awarded. Such percentage shall be paid annually during the life of the franchise, including the year of granting ORDINANCE NO. 1199

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the franchise.

C. Base Annual Fee.

A base annual fee in the following amount which shall be subject to adjustment in accordance with paragraph E of this Section 2:

1. Pipe of eight inches or less in nominal internal diameter: The annual fee shall be thirty-three cents ($0.33) per linear foot;

2. Pipe greater than eight inches in nominal diameter: The annual fee shall be thirty-three cents ($0.33) per linear foot for the first eight inches of nominal internal diameter, plus six cents per nominal internal diameter inch for each inch or fraction thereof over eight inches.

Said base annual fee shall be due and payable annually, during the term of the franchise, within fifteen (15) days after the filing of the report required by subsection A of Section 4.28.040 (Facilities-Reports required), Chapter 4.28 (Oil Pipelines), Division II (Pipeline Franchises), Title 4 (Franchises) of the Pico Rivera Municipal Code and set forth in paragraph E of this Section 2. A penalty at the rate of ten percent (10%) per month or fraction thereof beyond thirty (30) days after the payment due date shall be charged as additional consideration.

D. Initial Construction Charge.

Within sixty (60) days after the end of each calendar year, in addition to the foregoing granting and renewal fees: An initial construction charge calculated at a rate of two hundred seventy-five dollars ($275.00) per mile or fraction thereof for all new mains laid during the preceding year, during the life of the franchise, pursuant to Subsection A., Section 4.12.030 (Initial charges - Underground conduit fees), Chapter 4.12 (Fees and Payments), Division II (Pipeline Franchises),Title 4 (Franchises) of the Pico Rivera Municipal Code.

E. Adjustments.

The amount of each annual payment of the base annual fee shall be revised every year from the effective date of the ordinance granting the franchise, at the time of payment, in accordance with the following formula:

1. The Producer Price Index (June 1982 —100) - Commodities, established by the United States Bureau of Labor Statistics, as it stands on the date the franchise is granted, shall be taken as the “base index” upon which the franchise fee is computed.

2. If said index for the last calendar month ending prior to the month in which payment to the City is due shall stand at other than such “base ORDINANCE NO. 1199

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index,” then the rate of payment to the City shall vary from such “base annual fee” in direct proportion as such index has increased from the “base index,” as hereinabove defined; provided, however, that in no event shall be amount of the annual payment be less than the “base annual fee” as set forth in this section.

3. If the Bureau of Labor Statistics shall revise the said index, the parties thereto shall accept the method of revision or conversion recommended by the Bureau.

4. If the Bureau of Labor Statistics shall discontinue the preparation of the said index, using prices prevailing in the year 1982 as a base of 100, and if no transposition table prepared by the Bureau is available, applicable to the year of 1982, then the amount of each annual payment shall be computed by reference to such other price index as may be chosen by the City and the City shall be the sole judge of comparability of successive indices

5. The “base annual fee” described herein shall be paid annually during the life of the franchise, including the year of granting the franchise.

F. Reports Required.

The Grantee shall file with the City finance director, within three months after the expiration of the calendar year, or fractional calendar year, following the date of the granting of the franchise and within three months after the expiration of each calendar year thereafter, two copies of a report duly verified by the oath of the Grantee or by the oath of a duly authorized representative of the franchisee, showing for the immediately preceding franchise period:

1. The length of lines in highways,

2. The nominal internal diameter of such lines,

3. The rate per foot per year, and

4. The total amount due the City.

G. Late Payment Fee.

In the event the Grantee fails to make the payments for the franchise, or the payments due under subsections A, B, C or D in this Section 2, on or before the dates due, as hereinabove provided, the franchisee shall pay as an additional consideration the following amount: A sum of money equal to ten percent (10%) of the amount due.

SECTION 4. This franchise is granted in lieu of all other franchises for pipelines held by the Grantee, or by any successor of the Grantee, for transmitting and distributing oil or products thereof within the limits of the City, as such limits now or may hereafter ORDINANCE NO. 1199

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exist. The acceptance of this franchise shall operate as an abandonment of all such franchises within the limits of the City, as such limits now or may hereafter exist, in lieu of which this franchise is granted, and as an agreement to comply with all terms and conditions hereof.

SECTION 5. The franchise granted hereunder shall not in any manner or to any extent grant, impair or affect any right of the City to acquire the property of the Grantee, either by purchase or through the exercise of the right of eminent domain, subject to Grantee’s rights, remedies and defenses thereto, and nothing herein contained shall be construed to contract away, or to modify or to abridge, either for a term or in perpetuity, the City's right of eminent domain in respect to the Grantee, nor shall this franchise be given any value before any court or other public authority in any proceeding of any character in excess of the necessary publication costs and any other sums paid by Grantee to the City at the time of the acquisition of this franchise.

SECTION 6. The Grantee of this franchise shall comply with all of the following provisions:

A. Within sixty (60) days after the effective date of this franchise, Grantee shall file with the Director improvement plans relating to all facilities located within the City of Pico Rivera, and a map or maps showing the location, length and size of all such facilities which have been installed, relocated, removed or abandoned.

B. Within six (6) months after the installation or any new pipelines under this franchise, Grantee shall file with the Director an “as built” map or maps showing the location, length and size of all pipelines so installed.

C. Grantee shall construct, install and maintain all pipes and appurtenances in conformity with all ordinances, rules and regulations heretofore or hereafter adopted by the legislative body of the City in the exercise of its police powers, and not in conflict with the paramount authority of the State of California. As to State highways, Grantee shall be subject to the provisions of general laws relating to the location and maintenance of such facilities.

D. Grantee shall pay to the City, on demand, the cost of all repairs to public property made necessary by any operations of the Grantee under this franchise.

E. Grantee shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all liability for all damages proximately resulting from any operations under this franchise, and for all damages proximately resulting from the failure of Grantee well and faithfully to observe and perform each and every provision of this franchise and of Division 3, Chapter 2 of the California Public Utilities Code. Grantee shall be solely responsible for complying with all laws, regulations, and other orders which are applicable to the installation, repair, relocation or removal of its facilities, whether federal, state or local. City's approval of such installation, repair, relocation or removal shall not be deemed to relieve ORDINANCE NO. 1199

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Grantee of any liability Grantee may have for contaminated soils or other environmental liability attributable to or arising from Grantee's pipes, appurtenances and other facilities. Grantee acknowledges that the City has no obligation or responsibility for conducting or accomplishing any such installation, repair, relocation or removal, or for compliance with any laws, regulations, or orders applicable thereto, and Grantee agrees that the City shall not be liable or responsible in any manner for any loss, claim, or damage, including environmental damage, attributable to or arising out of any such installation, repair, relocation or removal.

F. Grantee shall, within thirty (30) days after any transfer, sale, or assignment of this franchise, or any part thereof, or of any of the privileges herein granted, provide the City with written evidence of the same, including a certification executed by a duly authorized officer of the Grantee.

SECTION 7. In connection with any change in grade, alignment or width of any public street, way, alley or place, or the construction of any subway or viaduct, or any other street improvement of any kind by the City, Grantee shall, at the request of the City and at Grantee's sole cost and expense, comply with all of the following provisions, as applicable:

A. Within ninety (90) days after receipt by Grantee of a notice in writing from the City that work is to be done pursuant to any reserved right and specifying the general nature of the work and the area in which the same is to be performed, the Grantee shall do all things necessary to protect and support its franchise property during the progress of such work. If so ordered by the City, Grantee shall disconnect, remove or relocate those pipes and appurtenances installed, used and maintained within the street to such extent, in such manner, and for such period as shall be necessary to permit the performance of such work in an economical manner, and to permit the maintenance, operation and use of such street improvement.

B. Grantee shall pay to the City the full amount of any increase in cost for the construction, installation or repair of any bridge, or any artificial support in or underlying any street in which any pipes or appurtenances of the Grantee are located, if such increase in cost is required in order to provide for the installation, maintenance or operation of Grantee's pipes or appurtenances in or on the street area which the bridge or other artificial support covers or underlies.

C. Grantee shall cooperate with the City to take all actions reasonably necessary in order to accomplish the completion of any City Street Improvement Project, as referenced in this Section B, within a reasonable period of time. After receipt by Grantee of a notice in writing from the City that work is to be done, the Grantee shall diligently prosecute such work to completion.

ORDINANCE NO. 1199

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SECTION 8.

A. The Grantee shall obtain an excavation permit, and pay the applicable fee therefor, prior to commencing any excavation in the public right of way. The Grantee may obtain an excavation permit by filing a set of excavation plans with the Director, which plans shall be subject to the Director's review and approval. The excavation plans shall show the location of the proposed excavation, as well as the location of all existing pipes, sewers, conduits, improvements and other facilities in or under any street or public property in which the franchise property is located or proposed to be located. The excavation plans shall also contain an adequate description of the proposed work, including an estimate of the duration of interference with any street traffic. Prior to the issuance of any excavation permit for the construction or installation of a pipeline for the transmission of flammable or combustible liquids, gases or hazardous materials, a permit shall be obtained from the Los Angeles County Fire Department.

B. Where it is necessary to lay any underground pipes through, under or across any portion of a paved or macadamized street, such work, where practicable and economically feasible, shall be done by a tunnel or bore so as not to disturb the foundation of such paved or macadamized street. If the same cannot be done, or if it is necessary to cut the street in order to access existing pipes and appurtenances, such work shall be done pursuant to an excavation permit, as provided in paragraph A above, to be issued by the Director upon application therefor.

C. All work shall be subject to inspection by the Director. All street coverings or openings, valves, vaults and manholes shall at all times be kept flush with the surface of the streets; provided, however, that vents for underground vaults and manholes may, subject to the prior approval of the Director, extend above the surface of the streets when such vents are located in parkways, between the curb and the property line. The Grantee shall provide adequate traffic safety barriers, signs, devices and traffic safety warning equipment in accordance with City ordinances, rules or regulations, and shall comply with such additional safety measures as the Director may direct.

SECTION 9.

A. The Grantee shall develop and maintain an emergency response plan, satisfactory to the Director, which covers all franchise operations within the City. In general, an emergency response plan meeting the requirements of Federal and State law and containing the information contained in this section shall be acceptable. The emergency response plan shall include a 24-hour notification program and proof of arrangements capable of providing emergency response services, including but not limited to traffic control, street excavation, pipeline repair, and supplies and services as necessary, within two (2) hours of notification of any problem, and such other information as the Director shall reasonably require. Repairs to a public ORDINANCE NO. 1199

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street, alley or parkway shall be completed within 72 hours unless otherwise authorized by the Director. The Director shall be notified ten (10) days in advance of any proposed change in such arrangements. Grantee's emergency response plan shall be resubmitted annually to the Director on the first working day of each calendar year.

B. Whenever any pipeline or appurtenance breaks or leaks so as to cause the release of oil or products thereof into the public right-of-way, Grantee, and any other person using or controlling the pipeline or appurtenance, shall immediately notify the City's Police Department and Public Works Department and shall implement precautionary safety measures including traffic control, system shutdown, valve closures, and public notification.

In the event of an emergency which threatens life, health, safety, or property, and where it is not possible to obtain an excavation permit prior to commencement of the work, the Grantee may commence such work; provided, however, that within seventy-two (72) hours thereafter the Grantee shall make application to the Director for an excavation permit in accordance with the procedures specified herein. The Director may impose conditions upon the issuance of the excavation permit, and all work shall be subject to inspection. Adequate traffic safety barriers shall be maintained at all times, and any damaged portion of the street shall be restored to its original condition.

SECTION 10.

A. If any portion of any street is damaged by reason of defects in any of the pipes and appurtenances maintained or constructed by Grantee, or by reason of any other cause attributable to or arising from the operation of any pipes and appurtenances constructed or maintained by Grantee, the Grantee shall, at its sole cost and expense, immediately repair all damage and restore the street to the condition existing before such damage occurred. All such work shall be done under the direction of the Director, and to the reasonable satisfaction of the Director. Grantee shall repair such damage and restore the street within three (3) working days after written demand therefor by the Director, or such other period as the Director may authorize when required for the protection of the public health and safety.

B. If the Grantee, after reasonable notice, fails or refuses to pave, surface, grade, repave, resurface or regrade as required by the provisions of this franchise, the City may cause the work to be done and shall keep an itemized account of all costs incurred. The Grantee agrees to, and shall, reimburse the City for all such costs, including reasonable administrative overhead expenses, within thirty (30) days after presentation to Grantee of an itemized account of such costs.

SECTION 11. Grantee acknowledges that the City's records may not be complete and that pipes and appurtenances previously unknown to City are frequently discovered.

Consequently, by granting this franchise or by approving any excavation permit requested ORDINANCE NO. 1199

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by Grantee, the City does not warrant the accuracy of information supplied to the Grantee by the City regarding the location or existence of other facilities. Nothing herein shall be deemed to make the City, or any officer, agent or employee of the City, responsible or liable to the Grantee or to any other person by virtue of the City's approval of excavation permit plans, regardless of whether any information is supplied by the City to the Grantee pertaining to the location of existing pipes, facilities or other improvements on, in or under any street or other public property.

SECTION 12.

A. If the Grantee shall fail, neglect or refuse to comply with any of the provisions or conditions of this franchise, and shall not, within thirty (30) days after written demand for compliance, begin the work of compliance, or after commencing such compliance shall fail to prosecute the same with due diligence to completion, then the City, acting by and through its legislative body, may declare this franchise forfeited.

B. In the event of noncompliance by the Grantee with any of the conditions hereof, the City may, in addition to all other remedies provided for herein, bring suit for the forfeiture or termination of this franchise.

SECTION 13. Grantee shall, within thirty (30) days after passage and adoption of the ordinance granting the franchise, file with the officers of the City designated herein the following instruments or documents:

A. File with the City Clerk Grantee's written acceptance of the terms and conditions of this ordinance, accompanied by payment of the Grantor's Fee in the sum of One Thousand Four Hundred Dollars ($1,400.00).

B. File with the City Clerk certified copies of the policies of liability insurance and workers’ compensation insurance, or, in lieu thereof, certificates evidencing such insurance, which policies shall be in compliance with the requirements of Section 4.08.070 (Insurance requirements), Chapter 4.08 (General Provisions), Division II (Pipeline Franchises), Title 4 (Franchises) of the Pico Rivera Municipal Code
C. File with the City Clerk, within five (5) days after the effective date of the ordinance granting the franchise and thereafter at all times during the life of the franchise keep on file with the City Clerk, a bond issued by an admitted surety insurer, and in a form approved by the City Attorney, in the penal sum of One-Hundred Thousand Dollars ($100,000.00), conditioned that the Grantee shall well and truly observe, fulfill, and perform each condition of the franchise and that in case of any breach of condition of the bond, the whole amount of the penal sum therein specified shall be recoverable from the principal and surety upon said bond. If said bond is not filed, or if it does not receive the approval of the City Attorney, the franchise may be revoked ORDINANCE NO. 1199

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or forfeited and any money paid to the City in connection therewith shall be retained by the City.

SECTION 14. The Grantee shall pay to the City a sum of money sufficient, to reimburse the City for all posting and publication expenses incurred in connection with the granting of this franchise. Such payment shall be made by Grantee within thirty (30) days after the City provides to the Grantee a written statement of such expenses.

SECTION 15. This franchise is granted upon the terms and conditions of Division II (Pipeline Franchises),Title 4 (Franchises) of the Pico Rivera Municipal Code, as may be amended from time to time, which is incorporated herein by this reference; provided, however, that if any provision of this ordinance is in conflict or inconsistent with any provision of Division II (Pipeline Franchises),Title 4 (Franchises) of the Pico Rivera Municipal Code, this ordinance shall be deemed to be controlling.

SECTION 16. The Grantee shall not sell, transfer, assign or lease the franchise, or any part thereof, except with the prior written consent of the City of Pico Rivera.

SECTION 17. All facilities erected, constructed, laid, operated or maintained under the provisions of the franchise shall be erected, constructed, laid, operated or maintained in accordance with and conforming to all the ordinances, codes, rules and regulations now or hereafter adopted or prescribed by the City of Pico Rivera, and shall be of first class and standard material and subject to approval of any duly authorized representative of the City of Pico Rivera unless otherwise provided in the ordinance granting the franchise. In case of Public Utilities subject to the jurisdiction of the Public Utilities Commission of the State of California, the rules, regulations and orders of the Public Utilities Commission shall govern whenever any conflict may exist between them and the ordinances, codes, rules and regulations adopted or prescribed by the City of Pico Rivera.

SECTION 18. The Grantee shall obtain and maintain a permit from the Los Angeles County Fire Department to construct, install, use, operate, repair or modify a pipeline for the transportation of flammable or combustible liquids.

SECTION 19. If either Party commences an action against the other Party arising out of or in connection with this Agreement, the prevailing Party shall be entitled to recover reasonable attorney's fees and costs of suit from the losing Party.

SECTION 20. The City Clerk shall certify the passage and adoption of this Ordinance. The City Council hereby finds and determines that there are no newspapers of general circulation both published and circulated within the City and, in compliance with Section 36933 of the Government Code directs the City Clerk to cause said Ordinance, within fifteen (15) days after its passage, to be posted in at least five (5) public places within the City. This Ordinance shall take effect thirty (30) days after its adoption.

ORDINANCE NO. 1199

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ADOPTED AND PASSED this 24th day of June, 2025.

John R. Garcia, Mayor
ATTEST: APPROVED AS TO FORM:

Cynthia Ayala, CMC, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
) §

COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. 1199 was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, June 24, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Exhibit “A” –
Franchise within Streets of the City
5b
Enclosure 2

To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: ALEBRIJE DOG PARK PROJECT (CIP NO. 50068) – AWARD OF

CONSTRUCTION CONTRACT
Recommendation:

1. Approve the plans and specifications for the Alebrije Dog Park Project (CIP No. 50068) (Project);

2. Award a Construction Contract for a not-to-exceed amount of $1,449,887 to Green Giant Landscape, Inc., for the Project and authorize the City Manager to execute the contract in a form approved by the City Attorney;

3. Authorize the City Manager or his designee, to approve change orders, as needed, in an amount not-to-exceed $217,500 (approximately 15% of the total contract amount) for construction contingency; and

4. Approve the Notice of Exemption (NOE) for the subject project and authorize the City Clerk to file the Notice of Exemption (NOE) with the County Recorder, in accordance with the California Environmental Quality Act (CEQA).

Strategic Priority:
4 - Health, Wellness & Safety - Create a safe and thriving City with low crime and high standards for health and wellness
Strategy:

4.3 Maintain a clean, safe, attractive environment to sustain a high quality of life for residents.

Fiscal Impact:

The fiscal year (FY) 2024-25 Adopted Budget includes appropriations for Alebrije Dog Park Project (CIP No. 50068) in the amount of $1,000,000 in State Grant Funds – State of California Natural Resources Agency General Fund Specified Grant Program (Fund 6 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025 ALEBRIJE DOG PARK PROJECT (CIP NO. 50068) – AWARD OF CONSTRUCTION

CONTRACT

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699), under Account No. 699.70.7300.54500-CIP50068, and $1,500,000 in Capital Improvement General Fund, (Fund 400) under Account 400.70.7300.54500-CIP50068.

No additional funding is required at this time.

Background:

This Project will transform an underutilized vacant lot in the City of Pico Rivera (City) into the City’s first dog park at the southwest corner of Rosemead Boulevard and Gallatin Road. The new dog park will feature traditional amenities such as benches for dog owners to sit, a secure area for small dog interaction, a secure area for large dog interaction, and shade trees. The park will also serve as a bicycle stop on the San Gabriel River Bike Path and will feature bike parking and a bike repair station.

Discussion:

On May 2, 2025, the Notice Inviting Bids was advertised in the Los Cerritos Newspaper and was posted on Planet Bids through the City’s website on April 30, 2025. On June 5, 2025, a total of 24 bids were received via Planet Bids and publicly opened on the City’s approved electronic platform. The following summarizes the bids received:

CONSTRUCTION COMPANY BID AMOUNT

1. Green Giant Landscape Inc $1,449,887.00

2. Ramco General Engineering
Contractors, Inc. $1,545,240.10

3. Deark E&C, Inc $1,624,019.00

4. Leonida Builders, Inc. $1,679,209.00

5. RG General Engineering Inc $1,685,700.50

6. Armstrong Cal Builders Inc $1,698,857.00

7. Kasa Construction $1,763,898.00

8. Bedrock Group, Inc. $1,788,354.00

9. Elegant Construction Inc $1,797,189.50

10. Metrocell Construction, Inc. $1,808,904.20

11. Environmental Construction, Inc. $1,826,422.00

12. Golden Sun Enterprise, Inc. $1,839,777.00

13. NoHo Constructors $1,850,060.78

14. Earthscapes Landscape Inc $1,863,877.1

15. DD Systems Inc $1,876,500.43

16. Doja, Inc $1,898,825.55

17. R2BUILD $1,929,227.17

18. Axiom Group $1,968,931.53

19. h2m construction inc $1,973,000.00

20. LuMar Corporation $2,029,604.75

21. Addison-Miller Inc. $2,088,880.40

22. E2 Contracting $2,177,934.01

23. Parsam Construction, Inc. $2,350,050.00

24. C.S. Legacy Construction, Inc. $2,604,395.84
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025
ALEBRIJE DOG PARK PROJECT (CIP NO. 50068) – AWARD OF CONSTRUCTION

CONTRACT

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Following a thorough review of the submitted proposals, staff identified Green Giant Landscape, Inc., as the lowest responsive and responsible bidder. Reference checks confirmed that the company has a solid track record of satisfactory performance on projects of similar size and scope. Green Giant Landscape, Inc., has completed extensive work for various public agencies, including the cities of Upland, Covina, and Signal Hill. Additionally, Green Giant Landscape, Inc., has recently completed a Dog Park Renovation Project in the City of Upland.

Construction Management and Inspection Services
Staff issued a request for task proposals from pre-qualified firms under the City’s on-call agreements to provide construction management and inspection services. Construction management and inspection services will be provided by Willdan Engineering. Willdan’s proposal estimates $266,100 to perform these services.

The anticipated project schedule is as follows:
• Award Construction …………..… June 24, 2025
• Start Construction ………………. August 2025
• Complete Construction …………. February 2026
The total estimated project budget and estimated expenditures are summarized as follows:

Expenditure Plan Amount
Design $158,900
Construction $1,449,887
Construction Contingency (15%) $217,500
Estimated Construction Management and Inspection $266,100 Total Estimated Project Cost: $2,092,387
Budget Estimated Budget
State Funds (Fund 699) $1,000,000
Capital Improvement Funds (Fund 400) $1,500,000
Total Project Budget: $2,500,000
The total estimated project cost of $2.09 million is below the project budget of $2.5 million.

Any project funds remaining at the end of the project will be transferred into the respective fund balances for reallocation to future projects.

CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025
ALEBRIJE DOG PARK PROJECT (CIP NO. 50068) – AWARD OF CONSTRUCTION

CONTRACT

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Environmental Analysis:

The project has been reviewed for environmental compliance. Pursuant to the CEQA guidelines, the Project is categorically exempt under Class 1 - Section 15301(c) for existing facilities.

Conclusion:

Staff recommend awarding a construction contract to Green Giant Landscape, Inc., in a not-to-exceed amount of $1,449,887 and authorizing the City Manager or his designee to approve change orders as needed in an amount not to exceed $217,500 for construction contingency. Staff also recommend approval of the Notice of Exemption (NOE) for the subject project and authorize the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act.

Steve Carmona
SC:PY:NN:AHT:np
Enclosure(s): 1) Construction Contract Agreement
2) Notice of Exemption

CITY OF PICO RIVERA CONTRACT FOR

ALEBRIJE DOG PARK PROJECT
CIP NO. 50068
THIS CONTRACT (“Contract”) is made and entered this 24th day of June, 2025 (“Effective Date”), by and between the CITY OF PICO RIVERA, a California municipal corporation (“City”) and Green Giant Landscape, Inc., a California corporation (“Contractor”). The Contractor’s California State Contractor’s license number is 670478.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid Proposal (including documentation accompanying the Bid Proposal and any post-Bid Proposal documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. In the event there is a conflict between the terms of the Contract Documents, the more specific or stringent provision shall govern. City shall decide which option is the more specific or stringent provision. The Contract Documents are attached hereto and incorporated herein by reference.

2. Scope of Services. The Contractor shall perform and provide all materials, tools, equipment, labor, and services necessary to complete the Work in a good and workmanlike manner for the project identified as Alebrije Dog Park Project, CIP No. 50068 (“Project”), as described in the Contract Documents.

3. Compensation.

3.1 Contract Price and Basis for Payment. In consideration for the Contractor’s full, complete, and timely performance of the Work required by the Contract Documents, the City shall pay the Contractor for the actual quantity of Work required under the Bid Items awarded by the City performed in accordance with the lump sum prices and unit prices for Bid Items, set forth in the Bidder’s Bid Schedule submitted with the Bid Proposal. The sum of the unit prices and lump sum prices for the Bid Items, awarded by the City is One Million Four Hundred Forty-Nine Thousand Eight Hundred Eighty-Seven Dollars ($1,449,887.00) (“Contract Price”). It is understood and agreed that the quantities set forth in the Bidder’s Proposal for which unit prices are fixed are estimates only and that the City will pay and the Contractor will accept, as full payment for these items of work, the unit prices set forth in the Bidder’s Proposal multiplied by the actual number of units performed, constructed, or completed as directed by the Engineer

3.2 Payment Procedures. Based upon applications for payment submitted by the Contractor to the City, the City shall make payments to the Contractor in accordance with Section 7 of the Standard Specifications, as modified by Section 7 of the General Provisions.

Enclosure 1
6a
Construction Contract
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3.3 Substitution of Securities. Pursuant to Public Contracts Code Sec. 22300 Contractor shall be allowed to substitute securities for any moneys withheld by the City to ensure performance under a contract, unless, federal regulations or policies, or both, do not allow the substitution of securities. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to the Contractor. Upon satisfactory completion of the contract, the securities shall be returned to the Contractor.

4. Contract Time.

4.1 Initial Notice to Proceed. The City shall issue the “Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials.” The date specified in the Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials constitutes the date of commencement of the Contract Time of __120__ Working Days. The Contract Time includes the time necessary to fulfill preconstruction requirements, place the order for materials, and to complete construction of the Project (except as adjusted by subsequent Change Orders).

The Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials shall further specify that the Contractor must complete the preconstruction requirements and order materials within __5___ Working Days after the date of commencement of the Contract Time; this duration is part of the Contract Time.

Preconstruction requirements include, but are not limited to, the following:
• Submitting and obtaining approval of Traffic Control Plans • Submitting and obtaining approval of the Stormwater Pollution Prevention Plan (SWPPP)/Water Pollution Control Plan (WPCP)
• Submitting and obtaining approval of critical required submittals • Installation of the approved Project Identification Signs • Obtaining an approved no fee Encroachment Permit
• Obtaining a Temporary Use Permit for a construction yard • Notifying all agencies, utilities, residents, etc., as outlined in the Contract Documents

4.2 Notice to Proceed with Construction. After all preconstruction requirements are met and materials have been ordered in accordance with the Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials, the City shall issue the “Notice to Proceed with Construction,” at which time the Contractor shall diligently prosecute the Construction Contract
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Work, including corrective items of Work, day to day thereafter, within the remaining Contract Time.

5. Liquidated Damages for Delay and Control of Work.

5.1 Liquidated Damages. The Contractor and the City have agreed to liquidate damages pursuant to Section 6-9 of the General Provisions.

6. Early Completion.

Not applicable.

7. Work After Stop Work Notice. Any work completed by the Contractor after the issuance of a Stop Work Notice by the City shall be rejected and/or removed and replaced as specified in the applicable Section of the Special Provisions.

8. Antitrust Claims. In entering into this Contract, the Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec.§ 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the parties.

9. Prevailing Wages. The City and the Contractor acknowledge that the Project is a public work to which prevailing wages apply. Public Works projects shall be subject to the prevailing wage requirements of the California Labor Code Sections 1720 et seq.

10. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

11. Miscellaneous Statutory Requirements.

11.1. Contractor License. Contractor shall possess a California contractor’s license type for the performance of the Project.

Construction Contract
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11.2 Ineligible Contractor Prohibited. Any contractor or subcontractor who is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code is prohibited from performing work under this Contract.

11.3 Compliance with SB 854 Registration. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No prime contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. No prime contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The Contractor will be required to post job site notices as described in 8 California Code of Regulation section 16451(d).

11.4 Trenches, Excavations and Unknown Conditions. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Contract requires excavations more than four (4) feet in depth, the following shall apply. (a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 2-7.1 of the General Provisions. (c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

11.5 Trench and Pipeline Safety. If this Contract is for more than $25,000 and involves excavation of any trench five feet or more in depth, the Contractor shall submit a detailed plan of shoring, bracing, sloping or other provisions to be made for worker protection in accordance with Labor Code Section 6705. Such plan shall be approved by a qualified representative of the City.

Construction Contract
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11.6 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunkline utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contractor for any costs incurred in locating, repairing damage not caused by Contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

11.7 Third Party Claims Notification. The City shall timely notify the Contractor in writing of any third party claims relating to the Contract.

11.8 Unfair Business Practices Claims. The Contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.).

11.9 Day’s Work. Contractor acknowledges that under California Labor Code sections 1810 and following, 8 hours of labor constitutes a legal day’s work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. (Labor Code § 1813).

11.10 Hazardous Materials and Unknown Conditions. Contractor shall notify City in writing of the discovery of any of the following conditions, without disturbing the condition, as soon as Contractor, or any of Contractor’s subcontractors, agents or employees have knowledge and reporting is possible:
(1) The presence of any material that the Contractor believes is hazardous waste, as defined in Section 25117 of the Health and Safety Code; (2) Subsurface or latent physical conditions at the site differing from those indicated in the specifications; or,
(3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of this character provided for in this Contract.

Pending a determination by City of appropriate action to be taken, Contractor shall provide security measures (e.g., fences) adequate to prevent the hazardous waste or Construction Contract
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physical conditions from causing bodily injury to any person.

City shall promptly investigate the reported conditions. If City, through its Director of Community Development and Public Works, or her designee, and in the exercise of its sole discretion, determines that the conditions do materially differ, or do involve hazardous waste, and will cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the work, then City shall issue a change order.

In the event of a dispute between City and Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date, and shall proceed with all work to be performed under the Contract. Contractor shall retain any and all rights which pertain to the resolution of disputes and protests between the parties.

11.11 Payroll Records. Contractor shall maintain the certified payroll records required by Labor Codes Sec. 1776 and shall report such records directly to the California Labor Commissioner as required by Labor Code Sec. 1771.4. Contractor and any subcontractor shall (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records. The Contractor shall inform the City of the location of the records enumerated under Labor Code Sec. 1776, including the street address, city, and county, and shall, within five working days, provide a notice of a change of location and address. The Contractor has ten days in which to comply subsequent to receipt of a written notice requesting these records, or as a penalty to the City, the Contractor shall forfeit $100.00 for each Day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due.

11.12 Employment of Apprentices. Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under §1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations.

Construction Contract
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11.13 Records and Inspection. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

11.14 Ownership of Intellectual Property . All reports, documents or other written material (“written products”) developed by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Contractor. If any state, federal, or local law requires mandatory copyright protection for Contractor’s work product, City shall comply with such laws to the extent feasible.

11.15 Urban Runoff. Contractor shall implement and maintain activity specific Best Management Practices (BMPs) to prevent pollutant loading from stormwater and nonstormwater discharges to receiving waters as required in Municipal NPDES Permit No.

CAS004004. Contracting staff whose primary job duties are related to implementation of BMPs shall be adequately trained to effectively implement, operate, and maintain such BMPs and must be versed in factors affecting BMP effectiveness. Contractor shall certify they have received all applicable training to implement the requirements in Municipal NPDES Permit No. CAS004004 and shall provide documentation to that effect.

12. Termination.

12.1. Termination for Convenience. The City may terminate this contract, in whole or in part, with 30 days written notice to the Contractor when it is in the City’s best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. The Contractor may terminate this Contract, in whole, with 90 days written notice to the City.

12.2 Termination for Default. If at any time the Contractor is determined to be in material breach of the Contract, a Notice of Potential Breach of Contract shall be prepared by the City, and will be served upon the Contractor and its sureties. If the Contractor continues to neglect or refuses to comply with the Contract or with the Notice of Potential Breach of Contract to the satisfaction of the City within the time specified in such Notice, the City shall have the authority to terminate the Contract for this Project.

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12.3 Waiver of Remedies for any Breach. In the event that City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by City shall not limit City’s remedies for any succeeding breach of that or of any other term, covenant, or condition of the Contract.

13. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

14. Authority. Any person executing this Contract on behalf of the Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of the Contractor and has the authority to bind the Contractor to the performance of its obligations hereunder.

15. Entire Contract. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated Contract between the City and the Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

16. Attorney’s Fees and Costs. If either party to this Contract is required to initiate or defend or made a party to any action or proceeding in any way connected with this Contract, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

17. Independent Contractor - The Contractor is and shall at all times remain as to the City, a wholly independent contractor. Neither the City, nor any of its officers, employees or agents shall have control over the conduct of the Contractor or any of the Contractors’ officers, employees or agents, except as herein set forth. The Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City, nor shall City officers, employees or agents be deemed the officers, employees, or agents of Contractor as a result of this Contract. The Parties further acknowledge the following: (i) that Contractor shall provide the services outlined in the Scope of Services directly to City; (ii) Contractor maintains a business location at the address listed under Section 19 that is separate and distinct from the City; (iii) Contractor contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Contractor advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Contract, Contractor provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Contractor Construction Contract
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has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours and City staff availability, Contractor may set its own hours and location of work.

18. Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the U.S. Mail, prepaid, first-class mail, return receipt requested, addressed as follows:

To City: City of Pico Rivera
6615 Passons Boulevard
Pico Rivera, California 90660
Attention: Director of Public Works
To Contractor: Green Giant Landscape, Inc.
941-A Macy St.

La Habra, CA 90631
Attention: Donald L. Henderson, President

19. Prohibition Against Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Contract. Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

20. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

Construction Contract
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IN WITNESS WHEREOF, the parties hereto have executed this Contract the day and year first above written.

CITY OF PICO RIVERA
By:

John R. Garcia, Mayor
ATTEST: APPROVED AS TO FORM:

By: By:

Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Dated: Dated:
(“CONTRACTOR”)
By:

Donald L. Henderson, President

PROOF OF AUTHORITY TO BIND

CONTRACTING PARTY REQUIRED
Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of PICO RIVERA (“Public Agency”), State of California, has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

PAVEMENT REHABILITATION – CITYWIDE RESURFACING & RECONSTRUCTON

PROJECT
CIP NO. 50066
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the Public Agency to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Public Agency and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of ________________________________________________________ Dollars ($___________________), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act, or for any amounts required to be deducted, withheld and paid over to the Employment Development Department from the wages of employees of the contractor and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Public Agency in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

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It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

IN WITNESS WHEREOF, two identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:

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“Principal”
Signature:

Print Name:

Title:

Date:

Signature:

Print Name:

Title:

Date:
(Seal)
“Surety”
Signature:

Print Name:

Title:

Date:
(Seal)
NOTE: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

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Bond No. __________

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of PICO RIVERA (“Public Agency”), has awarded to (“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

PAVEMENT REHABILITATION – CITYWIDE RESURFACING & RECONSTRUCTON

PROJECT
CIP NO. 50066
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and
,
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Public Agency in the penal sum of __________________________________________________ Dollars ($_________________), this amount being not less than the total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Public Agency, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by Public Agency in successfully enforcing such C-5
obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

Dated:

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“Principal”
Signature:

Print Name:

Title:

Date:

Signature:

Print Name:

Title:

Date:
(Seal)
“Surety”
Signature:

Print Name:

Title:

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Bond No. __________

WARRANTY BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

PAVEMENT REHABILITATION – CITYWIDE RESURFACING & RECONSTRUCTON

PROJECT
CIP NO. 50066
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient warranty Bond with the Public Agency before final completion of the work and its acceptance by the Public Agency.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Public Agency in the penal sum of __________________________________________________ Dollars ($_______________), lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall remedy, without cost to the Public Agency, any defects which may develop during a period of one year from the date of completion and acceptance of the work performed under the Contract, caused by defective or inferior materials or workmanship, and shall indemnify, defend and hold harmless the Public Agency, its officers, agents, and employees for any and all claims, demands, causes of action, damages, injuries, liabilities, losses, costs or expenses, including attorneys’ fees and costs of defense, which arise out of, pertain to, or relate to such defects or to the Principal’s actions or inactions in remedying such defects, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

C-8
In case suit is brought upon this bond, Surety further agrees to pay, in addition to the Penal Sum, all costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the Public Agency in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

FURTHER, Surety hereby waives the provisions of California Civil Code sections 2845 and 2849. The Public Agency is the principal beneficiary of this bond and has all rights of a party hereto.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the specifications.

Dated:

C-9
“Principal”
Signature:

Print Name:

Title:

Date:

Signature:

Print Name:

Title:

Date:
(Seal)
“Surety”
Signature:

Print Name:

Title:

C-10
WORKERS’ COMPENSATION

CERTIFICATE OF INSURANCE
PICO PARK PREFABRICATED RESTROOM PROJECT ; PROJECT NO. 50085 WHEREAS, the City of PICO RIVERA (“City”) has required certain insurance to be provided by:

NOW THEREFORE, the undersigned insurance company does hereby certify that it has issued the policy or policies described below to the following named insureds and that the same are in force at this time:

1. This certificate is issued to:

City of Pico Rivera
City Hall
6615 Passons Boulevard
Pico Rivera, California 90660
The insureds under such policy or policies are:

2. Workers’ Compensation Policy or Policies in a form approved by the Insurance Commissioner of California covering all operations of the named insureds as follows:

Policy Number Effective Date Expiration Date
By:

Its Authorized Representative
6b
Enclosure 2
To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM STORMWATER PROGRAM MANAGEMENT SERVICES – AWARD

OF PROFESSIONAL SERVICES AGREEMENT
Recommendation:

1. Award a Professional Services Agreement to John L. Hunter and Associates, Inc. for National Pollutant Discharge Elimination System Stormwater Program Management Services for an amount not-to-exceed $419,880 for a five-year term ($83,976 annually) and authorize the City Manager to execute the agreement in a form approved by the City Attorney.

Strategic Priority:
3 - Infrastructure - Plan, fund, build, and maintain reliable and cost-effective infrastructure that contributes to enhancing quality of life Strategy:

3.2 Develop funding policies and strategies to invest in infrastructure planning, construction, and maintenance.

Fiscal Impact:

Sufficient funding is available in FY 2025-27 Budget to fund mandatory National Pollution Discharge Elimination System (NPDES) permitting, reporting, inspection, and compliance in GL Account No. 209.40.4010.54500. There is no fiscal impact to the General Fund.

Discussion:

On July 23, 2021, the Los Angeles Regional Water Quality Control Board issued an update to Municipal Separate Storm Sewer System (MS4) NPDES Permit to the cities in Los Angeles County, the County of Los Angeles and the Los Angeles County Flood 7 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025

NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM STORMWATER PROGRAM MANAGEMENT SERVICES – AWARD OF PROFESSIONAL SERVICES

AGREEMENT

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Control District (Board Order No. R4-2021-0105; NPDES Permit No. CAS004004). The City of Pico Rivera (City) is one of the municipalities named as a permitee in the MS4 Permit. The permit requires the City to discharge through its storm drain system, stormwater that is free from pollutants except those as allowed by the regulatory requirements of the State and Regional Water Quality Control Boards. The current and future MS4 permit requirements specify higher water quality standards that will require technical expertise to address potential pollutants of concern within the City’s watersheds in order for the City to remain in compliance with the Regional Water Quality Control Board.

In an effort to remain compliant with the permitting guidelines, the Public Works Department procured services for assistance of a consultant that has specific expertise and knowledge in municipal stormwater management and compliance.

On April 14, 2025, the City issued a Request for Proposals through its Electronic Procurement website, Planet Bids. Four (4) proposals were received on May 15, 2025.

Services requested consist of program management, annual NPDES reporting, public outreach, facility inspections and staff training.

A technical panel of Public Works staff evaluated the proposals using qualifications-based criteria, such as team expertise, relevant experience, and understanding of the NPDES permit requirements. A summary of the rankings is provided below. John L. Hunter and Associates, Inc. received the highest ranking from the panel.

No. Company Name
1 John L. Hunter and Associates, Inc.
2 CASC Engineering and Consulting
3 Willdan Engineering
4 Smith-Emery Laboratories, Inc.

Staff negotiated a fee of $419,880, over a five-year term, with John L. Hunter and Associates, Inc. John L. Hunter and Associates, Inc. is well qualified and has provided exemplary services as the current consultant for NPDES services. John L. Hunter and Associates, Inc. currently provides similar services for cities adjacent to Pico Rivera and within the Gateway Cities region. The total annual fee for NPDES services is $83,976. [This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025

NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM STORMWATER PROGRAM MANAGEMENT SERVICES – AWARD OF PROFESSIONAL SERVICES

AGREEMENT

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Conclusion:

Staff recommend awarding the professional services agreement to John L. Hunter and Associates, Inc. for $419,880, for NPDES stormwater program management services and authorize the City Manager to execute the agreement in a form approved by the City Attorney. The professional service agreement is for a maximum term of five (5) years.

Steve Carmona
SC:NN:KG:np
Enclosure: 1) Professional Services Agreement
Enclosure 1
AGREEMENT NO. _______

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND
JOHN L. HUNTER & ASSOCIATES, INC.

1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and John L. Hunter & Associates, Inc., (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”

2. RECITALS

2.1 City has determined that it requires professional services from a consultant to provide NPDES Stormwater Program Management Services.

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s May 15, 2025 proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.

3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s May 15, 2025 proposal to City attached hereto as Exhibit “B.”

3.3 “Commencement Date” : June 24, 2025

3.4 “Expiration Date” : June 30, 2030

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below. 7a
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5. CONSULTANT’S SERVICES

5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of $419,880, Four Hundred Nineteen Thousand Eight Hundred Eighty, unless specifically approved in advance, in writing, by City.

5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.

6. COMPENSATION

6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.

6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.

7. BUSINESS LICENSE
Consultant shall obtain a City of Pico Rivera business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting the generality Professional Services Agreement
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of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date of this Agreement if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.

10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Jillian Brickey, Director, shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made to Consultant’s project administrator without City’s prior written consent.

11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.

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12. INDEPENDENT CONSULTANT

12.1 Consultant is, and shall at all times remain as to City, a wholly independent consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City. 12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.

12.2 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.

13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

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protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved Professional Services Agreement
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by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.

15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. INSURANCE

16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:

16.1.1.1 Premises, operations, and mobile equipment
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16.1.1.2 Products and completed operations

16.1.1.3 Broad form property damage (including completed operations)

16.1.1.4 Explosion, collapse, and underground hazards

16.1.1.5 Personal Injury

16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Five Million Dollars ($5,000,000) umbrella or excess liability.

16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

16.1.4 Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.

16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and Professional Services Agreement
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automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.

16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.

16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

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17. MUTUAL COOPERATION

17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant’s services under this Agreement.

17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).

If to City: If to Consultant:

Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.

Pico Rivera, California 90660-1016
Jillian Brickey, Director
John L. Hunter and Associates, Inc.
6131 Orangethorpe Ave, Suite 300
Buena Park, CA 90620
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21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph

17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22.1 City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination.

Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all Professional Services Agreement
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qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

25. WARRANTIES

25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.

25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.

25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS

26.1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.

26.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

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27. NON-WAIVER

27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.

27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

Professional Services Agreement
JOHN L. HUNTER & ASSOCIATES, INC.

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30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.

31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.

32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.
[This section is intentionally left blank]
Professional Services Agreement
JOHN L. HUNTER & ASSOCIATES, INC.

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TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY” “CONSULTANT”
CITY OF PICO RIVERA JOHN L. HUNTER & ASSOCIATES, INC.
______________________________ ___________________________________ Steve Carmona, City Manager Jillian Brickey, Director
Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney

EXHIBIT A

SCOPE OF SERVICES

EXHIBIT B

APPROVED FEE SCHEDULE
NPDES Stormwater program Management Services (PR-RFP-049)

6. Fee Pro osal

6.1. Standard Rate Schedule
May 15, 2025
The following rates are subject to consumer price index (CPI) increases in subsequent years. Rates are based on JLHA's employee titles. Employee titles for the key team members are listed in their resumes. JLHA does not add charges for overhead items.

Principal $232 / hour
Director $206 / hour
Program Manager $206 / hour
Staff Engineer $206 / hour
Project Manager $195 / hour
Assistant Project Manager $174 / hour
Project Engineer $174 / hour
Senior Compliance Specialist $153 / hour
Compliance Specialist II $143 / hour
Project Analyst II $143 / hour
Compliance Specialist I $132 / hour
Project Analyst I $132 / hour
Administrative Assistant, Laborer $90 I hour
State Certified Laboratory Analysis Cost+ 5%
Subcontracted equipment Cost+ 5%

6.2. Not-to-Exceed Annual Cost
The annual not-to-exceed costs for the services are included in Table 7. This project will be on a time and materials basis. We will provide consultant services not to exceed the budgetary amount without the City's prior authorization.

Pa ge 15
Task name
Year 1
Total
Year 2
Total
Year 3
Total
Year 4*
Total
Year 5**
Total
A. Administration $43,226 $43,226 $43,226 $43,226 $43,226 A.1 $2,000 $2,000 $2,000 $2,000 $2,000
A.2 $2,000 $2,000 $2,000 $2,000 $2,000
A.3 $4,000 $4,000 $4,000 $4,000 $4,000
A.4 $4,000 $4,000 $4,000 $4,000 $4,000
A.5 $1,000 $1,000 $1,000 $1,000 $1,000
A.6 $2,000 $2,000 $2,000 $2,000 $2,000
A.7 $4,000 $4,000 $4,000 $4,000 $4,000
A.8 $2,000 $2,000 $2,000 $2,000 $2,000
A.9 $1,000 $1,000 $1,000 $1,000 $1,000
A.10 $6,000 $6,000 $6,000 $6,000 $6,000
A.11 $2,000 $2,000 $2,000 $2,000 $2,000
A.12 $5,226 $5,226 $5,226 $5,226 $5,226
A.13 $3,000 $3,000 $3,000 $3,000 $3,000
A.14 $1,000 $1,000 $1,000 $1,000 $1,000
A.15 $3,000 $3,000 $3,000 $3,000 $3,000
A.16 $1,000 $1,000 $1,000 $1,000 $1,000
B. Industrial/Commercial Facilities Inspection $30,000 $30,000 $30,000 $30,000 $30,000 B.1 $16,000 $16,000 $16,000 $16,000 $16,000
B.2 $5,000 $5,000 $5,000 $5,000 $5,000
B.3 $1,000 $1,000 $1,000 $1,000 $1,000
B.4 $4,000 $4,000 $4,000 $4,000 $4,000
B.5 $3,000 $3,000 $3,000 $3,000 $3,000
B.6 $1,000 $1,000 $1,000 $1,000 $1,000
C. Perform Additional As-Needed NPDES Services $10,750 $10,750 $10,750 $10,750 $10,750 C.1 $10,750 $10,750 $10,750 $10,750 $10,750
Total Yearly Cost $83,976 $83,976 $83,976 $83,976 $83,976 Grand Total for Five Years: $419,880
Table 7. Estimated Annual Not-To-Exceed Costs for Services * Note the Trash TMDL Compliance Study frequency is based on compliance with the Trash TMDL. This means the next trash study is required in 2028. ** If the DGR study indicates compliance in the 4th year, a study will not be required in the 5th year.

33 APPENDIX C

AFFIDAVIT
The undersigned declares states and certifies that:

1. This Proposal is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization or corporation. This Proposal is genuine and not collusive or sham.

2. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in sham proposal or to refrain from submitting to this RFP.

3. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Pico Rivera or of anyone interested in the proposed contract.

4. All statements contained in the Proposal and related documents are true.

5. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

6. I have not entered into any arrangement or agreement with any City of Pico Rivera public officer in connection with this proposal.

7. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative
Name of Authorized Representative Title of Authorized Representative

Task name
Year 1
Total
Year 2
Total
Year 3
Total
Year 4*
Total
Year 5**
Total
A. Administration $43,226 $43,226 $43,226 $43,226 $43,226 A.1 $2,000 $2,000 $2,000 $2,000 $2,000
A.2 $2,000 $2,000 $2,000 $2,000 $2,000
A.3 $4,000 $4,000 $4,000 $4,000 $4,000
A.4 $4,000 $4,000 $4,000 $4,000 $4,000
A.5 $1,000 $1,000 $1,000 $1,000 $1,000
A.6 $2,000 $2,000 $2,000 $2,000 $2,000
A.7 $4,000 $4,000 $4,000 $4,000 $4,000
A.8 $2,000 $2,000 $2,000 $2,000 $2,000
A.9 $1,000 $1,000 $1,000 $1,000 $1,000
A.10 $6,000 $6,000 $6,000 $6,000 $6,000
A.11 $2,000 $2,000 $2,000 $2,000 $2,000
A.12 $5,226 $5,226 $5,226 $5,226 $5,226
A.13 $3,000 $3,000 $3,000 $3,000 $3,000
A.14 $1,000 $1,000 $1,000 $1,000 $1,000
A.15 $3,000 $3,000 $3,000 $3,000 $3,000
A.16 $1,000 $1,000 $1,000 $1,000 $1,000
B. Industrial/Commercial Facilities Inspection $30,000 $30,000 $30,000 $30,000 $30,000 B.1 $16,000 $16,000 $16,000 $16,000 $16,000
B.2 $5,000 $5,000 $5,000 $5,000 $5,000
B.3 $1,000 $1,000 $1,000 $1,000 $1,000
B.4 $4,000 $4,000 $4,000 $4,000 $4,000
B.5 $3,000 $3,000 $3,000 $3,000 $3,000
B.6 $1,000 $1,000 $1,000 $1,000 $1,000
C. Perform Additional As-Needed NPDES Services $10,750 $10,750 $10,750 $10,750 $10,750 C.1 $10,750 $10,750 $10,750 $10,750 $10,750
Total Yearly Cost $83,976 $83,976 $83,976 $83,976 $83,976 Grand Total for Five Years: $419,880
Table 7. Estimated Annual Not-To-Exceed Costs for Services * Note the Trash TMDL Compliance Study frequency is based on compliance with the Trash TMDL. This means the next trash study is required in 2028. ** If the DGR study indicates compliance in the 4th year, a study will not be required in the 5th year.

EXHIBIT C

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subconsultant that is not registered with DIR pursuant to Section 1725.5. Consultant and subconsultants shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subconsultant.

7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Consultant shall comply with and be bound by the provisions of Labor Code seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subconsultant that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. The Consultant and Subconsultants shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. If the Consultant or any subconsultant becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work. Consultant shall comply with and be bound by Labor Code Section 1810.

Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subconsultant who will perform work on the project, Consultant shall be responsible for such subconsultant’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subconsultant a copy of those statutory provisions and a requirement that each subconsultant shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subconsultant’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subconsultant and upon becoming aware of the failure of the subconsultant to pay his or her workers the specified prevailing rate of wages.

Consultant shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent consultants serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subconsultants, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.

To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: CITY PROFILE NEWSLETTER AND PARKS AND RECREATION GUIDE PRINTING AND MAILING – AWARD A PROFESSIONAL

SERVICE AGREEMENT
Recommendation:

1. Award a Professional Services Agreement to Pacific Graphics Inc. (PGI) for the printing and delivery of the City PROFILE Newsletter and Parks and Recreation Guide in an amount not-to-exceed $80,000 per year, for a total not-to-exceed $240,000; and

2. Authorize the City Manager to execute the Agreement and any necessary amendments, in a form approved by the City Attorney.

Strategic Priority:
5 - Community Engagement - Foster a connected, collaborative, and actively participating City and workforce
Strategy:

5.2 Continue city communication and media content to inform, involve, and empower stakeholders.

Fiscal Impact:

Sufficient funding is available in the proposed fiscal year (FY) 2025-26 Budget, within the General Fund Account No. 100.80.8230-52400. No additional appropriations are needed at this time.

Background:

The City of Pico Rivera (City) PROFILE Newsletter and the Parks and Recreation Guide are essential communication tools that keep residents informed about upcoming programs, events, City initiatives, and available services. The PROFILE Newsletter is 8 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025

CITY PROFILE NEWSLETTER AND PARKS AND RECREATION GUIDE PRINTING AND MAILING – AWARD A PROFESSIONAL SERVICE AGREEMENT

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printed 10 times annually, while the Recreation Guide is published three (3) times per year. Both publications are distributed to thousands of households throughout the community, making timely and high-quality printing and delivery services critical to maintaining resident engagement and awareness.

To ensure continued production and distribution of these materials with a focus on costeffectiveness, quality, and consistency, and to adhere to the City’s procurement policies, staff initiated a formal Request for Proposals (RFP) process. The goal was to select a single qualified vendor capable of providing comprehensive printing and delivery services for both publications.

Discussion:

On April 14, 2025, a Notice Inviting Bids (NIB) was posted on PlanetBids via the City’s website. On May 14, 2025, the following bids were received:

Cost Proposals for 3 years:

Proposals were evaluated and ranked by staff based on the following criteria out of 100 points:
• Cost (40): Overall pricing structure for printing and paper for the next three (3) years.
• Adherence to specifications (20): Ability to meet print needs, scope of work, and turnaround time.
• Vendor Experience (20): Demonstrated experience with similar publication projects.

Company

PROFILE
1st year

PROFILE
2nd year

PROFILE
3rd year
Rec Guide
(28pg) –
1st year
Rec Guide
(28pg) –
2nd year
Rec Guide
(28pg)
3rd year
Pacific
Graphics
Inc.
$3,037 $3,074 $3,095 $11,480 $11,613 $11,728
Advantage
Color
Graphics
$5,260 $5,365 $5,472 $17,764 $18,297 $18,846
Commerce
Printing &
Marketing
Solutions
$5,214 $5,338 $5,421 $17,290 $18,139 $18,593
Mittera
Group
$3,825 $3,825 $3,825 $16,128 $16,128 $16,128
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025

CITY PROFILE NEWSLETTER AND PARKS AND RECREATION GUIDE PRINTING AND MAILING – AWARD A PROFESSIONAL SERVICE AGREEMENT

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• Quality of Work (20): Samples of provided work, paper stock, and printing capabilities
Following a thorough review of the submitted proposals, staff have identified Pacific Graphics Inc. (PGI) as the most qualified bidder. PGI has a proven track record of successfully managing projects of similar scope and scale for other municipalities and public agencies. Their proposal offers professional printing services, reliable and timely delivery to all designated distribution zones within the City, and flexible scheduling tailored to the City’s quarterly production requirements. Additionally, PGI brings valuable experience from previous years printing the Pico Rivera PROFILE Newsletter and Recreation Guide, ensuring continuity and quality in the City’s communications.

While the proposal was less than initially anticipated, the total contract amount includes a 22.12% contingency to account for potential additional services that may be needed, such as inserts, the production of a fourth recreation guide, or additional reprints. This flexibility allows us to respond to community needs. The amount is fully funded within our department’s budget and will enable us to manage any such contingencies while staying within our financial parameters.

Conclusion:

Staff recommend awarding a professional service agreement to Pacific Graphics Inc. for the printing and delivery of the City PROFILE Newsletter and Parks and Recreation Guide, with a not-to-exceed amount of $80,000 per year for a total not-to-exceed $240,000.

Steve Carmona
SC:PY:RA:MP:dd
Enclosure: 1) Professional Services Agreement/Exhibit A and B Company Rank
Pacific Graphics, Inc. 1
Advantage Color Graphics 2
Commerce Printing & Marketing
Solutions
3 Mittera Group 4
AGREEMENT NO. _______

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND
PACIFIC GRAPHICS, INC.

1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and Pacific Graphics, Inc., (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”

2. RECITALS

2.1 City has determined that it requires professional services from a consultant to provide printing, delivery and mailing services of the Recreation Guide and City Newsletter.

NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s May 12, 2025 proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.

3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s May 12, 2025 proposal to City attached hereto as Exhibit “B.”

3.3 “Commencement Date”: July 1, 2025

3.4 “Expiration Date”: June 30, 2028

Enclosure 1
8a
Professional Services Agreement
PACIFIC GRAPHIC INC.

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5. CONSULTANT’S SERVICES

5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of (EIGHTY THOUSAND) $80,000 per year not to exceed a total of (TWO HUNDRED FORTY THOUSAND) $240,000 unless specifically approved in advance, in writing, by City.

5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.

6. COMPENSATION

7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all Professional Services Agreement
PACIFIC GRAPHIC INC.

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times comply with such laws, ordinances, codes and regulations. Without limiting the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.

Ricardo Wasson, President shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement.

No change shall be made in Consultant’s project administrator without City’s prior written consent.

12. INDEPENDENT CONSULTANT
Professional Services Agreement
PACIFIC GRAPHIC INC.

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12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.

12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.

12.4 The Parties further acknowledges the following: (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that is separate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Consultant has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours, Consultant may set its own hours and location of work.

14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
Professional Services Agreement
PACIFIC GRAPHIC INC.

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No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

Professional Services Agreement
PACIFIC GRAPHIC INC.

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15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.

16. INSURANCE
Professional Services Agreement
PACIFIC GRAPHIC INC.

Page 7 of 14 ends

16.1.1.1 Premises, operations, and mobile equipment

16.1.1.2 Products and completed operations

16.1.1.3 Broad form property damage (including completed operations)

16.1.1.4 Explosion, collapse, and underground hazards

16.1.1.5 Personal Injury

16.2 Consultant shall require each of its subconsultants, if any, to maintain Professional Services Agreement
PACIFIC GRAPHIC INC.

Page 8 of 14 ends

insurance coverage that meets all of the requirements of this Agreement.

16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

Professional Services Agreement
PACIFIC GRAPHIC INC.

Page 9 of 14 ends

17. MUTUAL COOPERATION

Professional Services Agreement
PACIFIC GRAPHIC INC.

Page 10 of 14 ends

If to City: If to Consultant:

Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.

Pico Rivera, California 90660-1016
Facsimile: (562) 801-4371
Pacific Graphics, Inc.

Ricardo Wasson
14938 E. Nelson Ave.

City of Industry, CA 91744
(626) 336-7707
With a courtesy copy to:

Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA 91746
Facsimile: (562) 692-2244

21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph

17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22.1. City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

23. ASSIGNMENT
Professional Services Agreement
PACIFIC GRAPHIC INC.

Page 11 of 14 ends

Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

25. WARRANTIES

25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.

25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has Professional Services Agreement
PACIFIC GRAPHIC INC.

Page 12 of 14 ends

the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS

27. NON-WAIVER

Page 13 of 14 ends

judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.

30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.

Professional Services Agreement
PACIFIC GRAPHIC INC.

Page 14 of 14 ends

TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY” “CONSULTANT”
CITY OF PICO RIVERA Pacific Graphics, Inc.
______________________________ ___________________________________ Steve Carmona, City Manager Ricardo Wasson, President
Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Exhibit A

Exhibit B
To: Mayor and City Council
From: City Attorney
Meeting Date: June 24, 2025
Subject: AMENDMENT NO. 1 TO EMPLOYMENT AGREEMENT NO. 23- 2208 BETWEEN STEVEN CARMONA AND THE CITY OF PICO
RIVERA
Recommendation:

1. Approve the First Amendment to Employment Agreement No. 23-2208 (“First Amendment”) between City Manager Steven Carmona and the City of Pico Rivera as City Manager for the City.

Strategic Priority:
1 - Fiscal & Organizational Sustainability - Create a City government build to adapt to change
Strategy:

1.1 Build a more transparent and sustainable fiscal system to improve trust and efficiency.

Fiscal Impact:

The total salary and benefit increase of this action has a total fiscal impact of approximately $15,000 for FY 2024-25 and $40,000 for FY 2025-26. At this time, there are no additional appropriations needed.

Background:

On June 27, 2023, the City Council approved an Employment Agreement No. 23-2208 (“Agreement”) reconfirming Steven Carmona as the City Manager for the City of Pico Rivera. Pursuant to the agreement, the City Council was to conduct a performance evaluation and review the salary with his performance.

On June 10, 2025, the City Council conducted a performance evaluation of the City Manager and provided direction to prepare a First Amendment to Employment Agreement.
9 COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025
AMENDMENT NO. 1 TO EMPLOYMENT AGREEMENT NO. 23-2208 BETWEEN

STEVEN CARMONA AND THE CITY OF PICO RIVERA

Page 2 of 2 ends

Discussion:

The First Amendment as presented provides the following:
• Extend the Term of Employment for the City Manager to June 24, 2028, with potential two, one (1) year extensions.
• A salary adjustment to reflect additional duties and responsibilities and to set the salary in a comparable level with City Managers of surrounding cities, retroactive to February 14, 2025, the date on which Mr. Carmona was appointed to the Board of Directors for CalChoice CCA.
• Add the additional duties of serving as a Board Member to CalChoice CCA.

As required by law, all changes to salary and benefits of high-ranking City officials are required to be considered and approved in an open session of a regular City Council meeting. My office was directed to prepare an amendment consistent with the changes expressed above. The First Amendment is attached for consideration and approval.

Respectfully submitted,
Arnold M. Alvarez-Glasman
City Attorney
Enclosure: 1) First Amendment to Agreement No. 23-2208
AGREEMENT NO. 23-2208-1

FIRST AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN

STEVEN CARMONA AND THE CITY OF PICO RIVERA
This FIRST AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN
STEVEN CARMONA AND THE CITY OF PICO RIVERA (“First Amendment”) is entered into on the 24th day of June, 2025, by and between the CITY OF PICO RIVERA, a Municipal Corporation, hereinafter referred to as “City” and STEVEN CARMONA, hereinafter referred to as “Carmona,” amending certain terms of employment as provided in the EMPLOYMENT AGREEMENT BETWEEN STEVEN CARMONA AND THE CITY OF PICO RIVERA (“Agreement”) effective June 1, 2023. This First Amendment becomes effective June 24, 2025.

I. RECITALS
A. Effective June 1, 2023, City and Carmona entered into an Employment Agreement whereby Carmona was reconfirmed to serve in the position of City Manager and to exercise the powers and duties set forth in Chapter

2.04 of the Pico Rivera Municipal Code.

B. All terms and conditions of employment contained in the Agreement and not specifically amended by this First Amendment shall remain in full force and effect.

NOW, THEREFORE, City and Carmona agree as follows:

II. AMENDMENT TO AGREEMENT
The following Section to the Agreement are amended to read as follows:
(a) Section I of the Agreement is amended as follows:

I. Term of this Agreement
This Agreement provides for the continued relationship of the City and Carmona for an initial term consisting of a three (3) year period (“Initial Term”), beginning June 25, 2025, and continuing to June 24, 2028, unless Carmona earlier resigns his position as set forth in Section IV or is terminated as set forth in Sections V and VI. In addition to the Initial Term, the City may extend this Initial Term by two (2) additional one (1) year periods (“Extended Term”) by providing Carmona written notice of extending the Initial Term at least ninety (90) days prior to the expiration of the Initial Term date. The Initial Term and any additional Extended Term(s) negotiated between the Parties shall collectively be referred to as the “Term” of this Agreement.

Enclosure 1
9a
Amendment No. 1 to Employment Agreement No. 23-2208
Steven Carmona

Page 2 of 3 ends

Unless otherwise specified, all the provisions, terms, and conditions of this Agreement shall apply to both the Initial Term and any Extended Term. All other terms and conditions of this Agreement shall automatically be extended unless express modification is made in writing; in no way, however, shall the terms and conditions be lessened or decreased below the terms of this Agreement. It is the intent of this section that the Parties shall not have to renegotiate each of the terms of this Agreement each time the Agreement may be extended.
(b) Section II of the Agreement is amended to add subsection E as follows:

E. Act as the CalChoice CCA Board Member to represent the City of Pico Rivera and Pico Rivera Innovative Municipal Energy(PRIME) and bring fresh perspectives and expertise in local government, with the goal of positioning CalChoice to advance its clean energy initiatives and drive significant progress across the state.
(c) Section III of the Agreement is amended as follows:

III. Salary
Due to additional duties assigned to the City Manager and to provide comparable compensation to Carmona in relation to other City Managers in similar cities, City agrees to pay Carmona a base salary of $350,000.00 a year, retroactive to February 14, 2025. Salary payments shall be made in payroll period installments at the same time as other employees of City are paid.

In addition to the base salary stated above, consistent with the Performance Evaluation terms set forth in Section VII below, in the event Carmona achieves the goals and project completion objectives defined by the City Council, Carmona will be paid an additional amount to be determined by the City Council at the time of his annual Performance Evaluation.

III. ALL OTHER TERMS AS SET FORTH IN PREVIOUS AGREEMENTS SHALL REMAIN IN FULL FORCE AND EFFECT.

This First Amendment integrates all terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or previous understandings between the parties. Except as specifically set forth herein, all other terms of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this First Amendment and the Agreement, the terms of this First Amendments shall control. [END OF TEXT. SIGNATURE PAE TO FOLLOW.]
Amendment No. 1 to Employment Agreement No. 23-2208
Steven Carmona

Page 3 of 3 ends

IN WITNESS WHEREOF, the City of Pico Rivera (CITY) has caused this First Amendment to be signed and executed on its behalf by its Mayor and duly attested by its City Clerk, and Steven Carmona (Carmona) has signed and executed this FIRST

AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN STEVEN CARMONA AND THE CITY OF PICO RIVERA, in triplicate, the day and year first written above.

STEVEN CARMONA: CITY OF PICO RIVERA:
__________________________ _______________________________ Steven Carmona John R. Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: AMENDMENT NO. 1 TO AGREEMENT NO. 22-2114 WITH ABM

BUILDING SOLUTIONS, LLC FOR HEATING, VENTILATION, AND

AIR CONDITIONING MAINTENANCE SERVICES
Recommendation:

1. Approve Amendment No. 1 to Agreement No. 22-2114 with ABM Building Solutions, LLC. to provide heating, ventilation, and air conditioning (HVAC) maintenance services for various City-owned facilities for an annual amount of $111,700 and to exercise the first of two (2) one-year optional extensions for HVAC maintenance and repair services;

2. Authorize the City Manager, or his designee, to process change orders for asneeded emergency repairs for a not-to-exceed amount of $20,000; and

3. Authorize the City Manager to execute Amendment No. 1 to in a form approved by the City Attorney.

Strategic Priority:
3 - Infrastructure - Plan, fund, build, and maintain reliable and cost-effective infrastructure that contributes to enhancing quality of life Strategy:

3.4 Facilitate a high-level of maintenance of City infrastructure to reduce increased costs from prolonged deferral.

Fiscal Impact:

The fiscal year (FY) 2025-26 Proposed Budget includes sufficient appropriations to cover the annual cost of $111,700 for the amendment under Account No. 100.40.4031-54500 10 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025 AMENDMENT NO. 1 TO AGREEMENT NO. 22-2114 WITH ABM BUILDING

SOLUTIONS, LLC FOR HEATING, VENTILATION, AND AIR CONDITIONING

MAINTENANCE SERVICES

Page 2 of 3 ends

(Facilities Division, Contracted Services). No additional appropriations are required at this time.

Discussion:

The Public Works Department is responsible for ensuring the continued functionality of HVAC systems across 14 City of Pico Rivera (City) facilities. While routine maintenance and minor repairs are typically performed by in-house staff, specialized or complex HVAC issues require the expertise of licensed professionals. To support this need, the City contracts with ABM Building Solutions, LLC (ABM), a firm recognized for its technical capabilities and industry experience.

On June 22, 2022, a Request for Proposals was published for comprehensive HVAC maintenance and repair services; ABM was the lowest responsive and responsible bidder. On August 9, 2022, the City Council awarded ABM a three-year Maintenance Services Agreement for HVAC maintenance services for an amount of $322,020 ($107,340 annually) and an additional $60,000 ($20,000 annually) for unforeseen trouble calls and extraordinary repairs for a total contract amount of $382,020. The agreement included two (2) one-year optional extensions based on mutual agreement between ABM and the City.

The services provided by ABM have been effective and efficient. ABM has had the opportunity to assess the City’s HVAC systems and has administered services customed to the City’s needs. Staff has a strong working relationship with ABM, and the working relationship is a transparent, collaborative one.

At this time, under mutual agreement, the City and ABM would like to exercise the first of two (2) one-year optional extensions. Since the initial three-year agreement was awarded to ABM in 2022, there have been no rate increases to the agreement. ABM requested a rate increase to accommodate recent labor and material inflation costs. The City and ABM have negotiated a 4% rate increase for the one-year extension for routine maintenance services. The recommended Amendment No. 1 to Agreement No. 22-2114 in the amount of $111,700 reflects the negotiated 4% increase for routine maintenance services. Staff also recommend adding an amount not-to-exceed $20,000 for unforeseen service calls and extraordinary repairs. The additional amount will only be used upon prior approval from City staff.

Conclusion:

Staff recommend approving Amendment No. 1 to Agreement No. 22-2114 with ABM Building Solutions LLC, exercising the first of two (2) one-year extensions for HVAC maintenance and repair services in the amount of $111,700. Additionally, authorize the City Manager or his designee to approve change orders for as-needed emergency repairs CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025
AMENDMENT NO. 1 TO AGREEMENT NO. 22-2114 WITH ABM BUILDING

SOLUTIONS, LLC FOR HEATING, VENTILATION, AND AIR CONDITIONING

MAINTENANCE SERVICES

Page 3 of 3 ends

for an amount not-to-exceed $20,000 and execute Amendment No. 1 in a form approved by the City Attorney.

Steve Carmona
SC:NN:ML:np
Enclosure 1) Amendment No. 1
AMENDMENT NO. 1
TO AGREEMENT NO. 22-2114

MAINTENANCE SERVICES AGREEMENT

WITH ABM BUILDING SOLUTIONS, LLC,
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 22-2114 FOR MAINTENANCE SERVICES WITH (ABM BUILDING SOLUTIONS, LLC (“Amendment No. 1"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and GBM Building Solutions, LLC, (“CONSULTANT”).

RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement No. 22-2114 HVAC maintenance and repair services between the City of Pico Rivera and ABM Building Solutions LLC (“Agreement”) relating to HVAC maintenance services in the City of Pico Rivera.

B. Pursuant to Sections 3 and 7 of the Agreement, the PARTIES desire to amend the Agreement to exercise the first of two (2) one-year options to extend the term of the Agreement and add additional compensation as set forth herein, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. TERM EXTENSION.

The parties hereby agree to exercise the second of two (2) one-year optional renewal terms pursuant to Section 3 of the Agreement. The Agreement shall expire on August 11, 2026, unless sooner terminated or extended pursuant to the provisions of the Agreement.

2. MODIFICATION OF CONSULTANT’S COMPENSATION.

As compensation for the Scope of Services included in Exhibit A-1 for the extended term under this Amendment No. 1, the total compensation under Section 7 of the Agreement shall be hereby increased by an amount of One Hundred Eleven Thousand Seven Hundred ($111,700), to a not-to-exceed amount of Four Hundred Seventy-One Thousand Five Hundred Dollars ($471,500) for services provided during the extended term.

3. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.

Enclosure 1
10a
Maintenance Services Agreement

ABM BUILDING SOLUTIONS, LLC

Page 2 of 2 ends

4. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No. 1 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 1.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA ABM Building Solutions, LLC
______________________________ _________________________________ Steve Carmona, City Manager Vishal Gupta, Senior General Manager Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney EXHIBIT A-1
To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: AMENDMENT NO. 2 TO AGREEMENT NO. 24-2348 WITH
SOUTHWEST PATROL, INC. FOR ARMED SECURITY SERVICES
Recommendation:

1. Approve Amendment No. 2 to Agreement No. 24-2348 with Southwest Patrol Inc. for armed security services for an additional amount of $359,000 for a total not-toexceed amount of $718,000 through June 30, 2026, with the option for two (2) one (1)-year extensions; and

2. Authorize the City Manager to execute the Amendment No. 2 in a form approved by the City Attorney.

Strategic Priority:
4 - Health, Wellness & Safety - Create a safe and thriving City with low crime and high standards for health and wellness
Strategy:

4.2 Promote public safety to foster a secure community.

Fiscal Impact:

The proposed Amendment No. 2 provides for an additional $359,000 in compensation to Southwest Patrol, Inc. for armed security services from June 1, 2025, through June 30, 2026. The $50 hourly rate remains unchanged from prior amendments, and sufficient funding will be included in the fiscal year (FY) 2025-26 Public Safety Budget, Account No. 100.15.1500-54500 (Contract Services). No additional appropriation is needed at this time.

Background:

In February 2022, the City of Pico Rivera (City) adopted a Strategic Plan that identified five key priorities, with community health, wellness, and public safety at the forefront. This 11 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025 AMENDMENT NO. 2 TO AGREEMENT NO. 24-2348 WITH SOUTHWEST PATROL, INC. FOR ARMED SECURITY SERVICES

Page 2 of 3 ends

guiding vision underscored the City Council’s commitment to creating a safe and secure environment for all residents, visitors, and businesses. Subsequent voter approval of Measure AB in November 2022 further demonstrated the public’s support for enhanced public safety investments and provided the fiscal resources necessary to implement targeted initiatives.

As part of the City’s proactive strategy to address emerging public safety challenges, staff observed a growing number of quality-of-life complaints from residents and businesses, particularly related to after-hours loitering, theft, and homelessness-related activity in high-traffic commercial corridors and public facilities. While the Los Angeles County Sheriff’s Department continues to provide essential law enforcement services, the City recognized the need to supplement its capacity with dedicated, high-visibility security personnel capable of providing targeted deterrence and engagement in problem areas.

In May 2024, the City entered into Professional Services Agreement No. 24-2348 with Southwest Patrol, Inc. under a pilot program to provide armed security services.

Southwest Patrol was selected based on its long-standing experience providing similar services to other cities and school districts across Southern California and its ability to offer services at competitive rates through a cooperative agreement with the City of Lawndale. The pilot program proved successful, and on September 24, 2024, the City Council approved Amendment No. 1, which increased the not-to-exceed amount to $359,000 and extended the agreement term through June 30, 2026, with the option for two, one-year extensions.

Southwest Patrol’s professionalism, responsiveness, and community presence have been well-received. The firm’s uniformed officers provide daily patrols at City parks, facilities, and in commercial areas, helping to deter criminal activity, monitor encampments, and report maintenance or safety issues. This level of engagement has enabled sworn law enforcement officers to focus on priority incidents, enhancing the City’s overall public safety response.

Discussion:

Amendment No. 2 to Agreement No. 24-2348 with Southwest Patrol, Inc. proposes an additional appropriation of $359,000 to continue providing armed security services through the remainder of the current contract term ending June 30, 2026. With this amendment, the total not-to-exceed contract amount would increase to $718,000, allowing the City to sustain current coverage levels and meet the growing demand for visible, responsive security personnel in key areas.

The services rendered by Southwest Patrol are provided at a rate of $50 per hour per guard and align with the pricing established in the City of Lawndale’s competitively procured contract. This consistency allows the City to leverage cost efficiencies through its piggyback purchasing authority under Municipal Code Section 3.20.030(D), which CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025
AMENDMENT NO. 2 TO AGREEMENT NO. 24-2348 WITH SOUTHWEST PATROL, INC. FOR ARMED SECURITY SERVICES

Page 3 of 3 ends

permits cooperative purchasing arrangements with other government agencies.

Based on consultation with the City’s Public Safety Coordinator and feedback from the business community and residents, staff believes continued use of Southwest Patrol’s services is necessary to maintain a safe and secure environment. The contractor’s presence has been instrumental in addressing nuisance behavior, providing an elevated sense of security and providing peace of mind to the public while allowing the Sheriff’s Department to respond to emergencies and calls for service.

Looking ahead, the flexibility built into the agreement—including two, optional one-year extensions—positions the City to evaluate performance and community needs over time while maintaining continuity of service. Southwest Patrol has demonstrated its ability to operate in partnership with the City and uphold high standards of appearance, training, and accountability. As such, staff recommends approval of Amendment No. 2 and continuation of this successful public safety initiative.

Conclusion:

Staff recommends approval of Amendment No. 2 to Agreement No. 24-2348 with Southwest Patrol, Inc. to increase the contract amount by $359,000, bringing the total not-to-exceed amount to $718,000 through June 30, 2026, and authorize the City Manager to execute the amendment in a form approved by the City Attorney.

Steve Carmona
SC:AB:JG:smc
Enclosure(s): 1) Amendment No. 2 to Agreement No. 24-2348 2) Amendment No. 1 to Agreement No. 24-2348
3) Agreement No. 24-2348
AMENDMENT NO. 2

TO THE PROFESSIONAL SERVICES AGREEMENT
WITH SOUTHWEST PATROL SERVICES, INC., AGREEMENT NO. 24-2348 THIS AMENDMENT NO. 2 TO AGREEMENT NO. 24-2348 FOR PROFESSIONAL SERVICES WITH SOUTHWEST PATROL SERVICES, INC. (“Amendment No. 2"), effective as of the date specified in paragraph 1 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and SOUTHWEST PATROL SERVICES, INC., (“CONSULTANT”).

RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement for Professional Services, Agreement No. 24-2348 (“Agreement”) relating to professional services in the City of Pico Rivera.

B. The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 5.1 of the Agreement.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. MODIFICATION OF CONSULTANT’S COMPENSATION.

The compensation to be paid by CITY to CONSULTANT for the modified work and services identified in this Amendment No. 2 shall be as follows:

Total compensation in accordance with the Consultant’s Fee Proposal dated September 18th for an hourly rate of $50 for armed guards, an additional amount of $359,000 for the period from June 1, 2025 through June 30, 2026, for a total not to exceed amount of $718,000 (Seven Hundred Eighteen Thousand Dollars).

2. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.

3. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No. 2 shall become effective as of June 1, 2025.

Enclosure 1
11a
Professional Services Agreement
SOUTHWEST PATROL SERVICES, INC.

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA SOUTHWEST PATROL SERVICES, INC.
______________________________ _________________________________ Steve Carmona, City Manager John Stirn, President
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Docusign Envelope ID: B9BF3E56- CEC7- 4613- BC38- 5DDFCDE41OBB AMENDMENT NO. 1

TO THE PROFESSIONAL' SERVICES AGREEMENT
WITH .SOUTHWEST PATROL; INC.,' AGREEMENT NO. 24-348
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 24-348 FOR PROFESSIONAL SERVICES WITH SOUTHWEST PATROL SERVICES; INC. ("Amendment No. 1"), effective as of the date specified in .paragraph 4. hereof, .is made and entered into by and between. the CITY OF PICO RIVERA :(`CITY"), .and SOUTHWEST PATROL, INC., CONSULTANT")

RECITALS
A. CITY and. CONSULTANT ( collectively referred to as. the "PARTIES") have previously executed that certain Agreement for Professional Services; Agreement No. 24-348 Agreement") relating to professional services. in the. City of Pica Rivera.

B The PARTIES desire. to amend said Agreement as set forth herein, pursuant to Section 5: 1' ofthe Agreement.

NOW, THEREFORE, THE :PARTIES AGREE As FOLLOWS:

1. TERM.

Notwithstanding any other provision of this Amendment No. .1., this modification in no. way affects, nor shouldit be construed to affect, the timing ofany.spect of the work included in the Agreement, particularly, the deadlines contained therein. However, the Term or "Expiration Date," defined ' in Section 3. 4. is hereby. amended as. follows:

3. 4 ' "ExpirationDate": June 30, 2026, with an option to extend an additionaltwo 2), one- yearterms.:

2. - : MODIFICATION OF CONS. ULTANT' SCOMPENSATION.. -
The compensation to be paid by CITY to CONSULTANT for the modified work and services identified: inthis Amendment:: Ng. 1. shall. be as follows:

Total compensation in accordance with the Consultant' s :Fee- Proposal dated September 18, 2024 :for an. .hourly rate of $50 for armed guards, and. a total amount. not to exceed $359;' 000, (Three Hundred Fifty -Nine Thousand Dollars).

EFFECT OF AMENDMENTS.

Except as .modified herein, either expressly or by necessary; implication, the terms and provisions of the Agreement between the CITY and .CONSULTANT. shall remain in_ full force: and: effect.

Enclosure 2
11b
Docusign: Envelope ID: B9BF3E56- CEC7- 4613- BC38- 5DDFCDE410BB Amendment No. 1 to' Professional Services. Agreement No. 24-348 SOUTHWEST. PA. ROL, INC.

Page 2 ends

4. . EFFECTIVE DATE:.

Unless otherwise specified herein, this ArnendmentNo.. 1shall become effective as of the date set forth below on which the last of the :parties, whether CITY or CONSULTANT, .executes: thi. Arnendment No. 1.

IN WITNESS WHEREOF, the parties hereto have caused . this Amendment No. 1to be executed and attested by their respective officers hereunto duly authorized.

CITY"
CITY: OF PICO RIVERA
Steve mona, City Manager
Dated:

ATT- EST':
f
CONSULTANT"
SOUTHWEST PATROL, INC.

EnedSI
by:

F4E205B28FB24A1...

John Stimn, President .

Dated:
9,/ 23/024

APPROVED AS TO FORM
Cynthia -Ayala ity Clerk Arnold M. Alvarez- Glasman, City Attorney Enclosure 3
11c

To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: AMENDMENT NO. 2 TO PROFESSIONAL SERVICES
AGREEMENT NO. 21-2026 FOR PROFESSIONAL

GEOGRAPHICAL INFORMATION SYSTEM CONSULTING

SERVICES
Recommendation:

1. Approve Amendment No. 2 to Agreement No. 21-2026 with Infinity Technologies, Inc. to provide Geographical Information System (GIS) consulting services for an annual amount not-to-exceed $90,000, and a contract total not-to-exceed $450,000; and

2. Authorize the City Manager to execute Amendment No. 2 in a form approved by the City Attorney.

Strategic Priority:
2 - Economic Development & Land Use - Encourage the development of underutilized space, plan for growth, and engage businesses to transform the City as an economic and cultural hub
Strategy:

2.1 Foster an environment that promotes diverse business growth, attraction, retention, and housing opportunities in the city.

Fiscal Impact:

Approval of Amendment No. 2 to Agreement No. 21-2026 with Infinity Technologies, Inc. will increase the contract by $90,000, resulting in a revised not-to-exceed amount of $450,000. There is sufficient funding in the fiscal year (FY) 2025-26 Proposed Budget related to this action.
12 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025 AMENDMENT NO. 2 TO AGREEMENT NO. 21-2026 WITH INFINITY TECHNOLOGIES, INC.

Page 2 of 3 ends

Background:

The implementation of a state-of-the-art GIS system has provided numerous benefits including improving staff’s efficiency and productivity, saving money during project planning and construction, improving access and accuracy of data, automating workflows, improving information processing, facilitating compliance with local, State and Federal mandates, and providing better customer service and transparency to residents. All City assets such as water, sewer, storm drain, trees, street lighting, Capital Improvement Projects, pavement management, and development projects have been implemented within the GIS system.

In addition, GIS is extremely effective in assisting with improved strategic decision making throughout the organization. This helps the City consider solutions regarding public safety, economic development, parks and recreation, private development activity and resident services. A GIS system requires on-going yearly development and maintenance to ensure both the accuracy and completeness of all data and metadata.

Discussion:

On September 14, 2021, the City of Pico Rivera (City) entered into Agreement No. 21- 2026 with Infinity Technologies, Inc. for GIS services. The original contract was for $120,000 per year, with a not-to-exceed amount of $360,000. Amendment No. 1, approved in September 2024, extended the term and expanded the scope of services through September 13, 2025.

Per the terms of the agreement, the City Council can exercise two (2), one-year options.

Staff have been satisfied with the GIS services provided to the City and seek approval to continue with Infinity Technologies, Inc. for an additional $90,000 for a 12-month period.

This would bring the contract total to a not-to-exceed amount of $450,000.

The revised scope of work, attached as Exhibit A2 within Amendment No. 2, reflects the City’s growing reliance on GIS for planning, permitting, utilities, and public engagement.

The ongoing partnership with Infinity Technologies, Inc. ensures continuity, system expertise, and customized training for City staff.

As a result, the total not-to-exceed amount for Agreement No. 21-2026, inclusive of the original agreement and both amendments, will be $450,000. [This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025
AMENDMENT NO. 2 TO AGREEMENT NO. 21-2026 WITH INFINITY TECHNOLOGIES, INC.

Page 3 of 3 ends

Conclusion:

Approval of Amendment No. 2 will ensure uninterrupted GIS services and continued development of modern mapping solutions critical to operations and public service delivery.

Steve Carmona
SC:AG:EP
Enclosure(s): 1) Amendment No. 2 to Agreement No. 21-2026 / Exhibit A2 2) Amendment No. 1 to Agreement No. 21-2026
3) Agreement No. 21-2026
AMENDMENT NO. 2

TO THE PROFESSIONAL SERVICES AGREEMENT
WITH INFINITY TECHNOLOGIES, AGREEMENT NO. 21-2026
THIS AMENDMENT NO. 2 TO AGREEMENT NO. 21-2026 FOR
PROFESSIONAL SERVICES WITH INFINITY TECHNOLOGIES (“Amendment No. 2"), effective as of the date specified in paragraph 5 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and INFINITY TECHNOLOGIES (“CONSULTANT”).

RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement for Professional Services, Agreement No. 21-2026 (“Agreement”) relating to professional services in the City of Pico Rivera.

B. The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 5.1 of the Agreement.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. MODIFICATION OF SCOPE OF SERVICES TO BE PERFORMED BY CONSULTANT.

The Scope of Services to be performed by CONSULTANT, as set forth in the Agreement shall be modified as follows:

CONSULTANT shall perform additional GIS support services as described in the attached Exhibit “A2,” titled Infinity Technologies GIS Support FY 2025-26, including but not limited to internal mapping applications, editing workflows, 3Di integrations, public WebGIS tools, standard operating procedures, address database development, and ongoing GIS maintenance and training.

2. TIME FOR COMPLETION OF MODIFIED WORK AND SERVICES.

Consultant shall undertake and complete the modified work and services set forth in Exhibit “A2”, within a one (1) year period upon issuance of Notice to Proceed.

Notwithstanding any other provision of this Amendment No. 2, this modification in no way affects, nor should it be construed to affect, the timing of any aspect of the work included in the Agreement, particularly the deadlines contained therein.

However, the “Expiration Date” defined in Section 3.4 is hereby amended as follows:

3.4 “Expiration Date”: September 13, 2026
Enclosure 1
12a
Professional Services Agreement

INFINITY TECHNOLOGIES (GIS)

Page 2 of 3 ends

3. MODIFICATION OF CONSULTANT’S COMPENSATION.

The compensation to be paid by CITY to CONSULTANT for the modified work and services identified in this Amendment No. 2 shall be as follows:

Total compensation under this Agreement, including the original contract and all prior amendments, shall not exceed $450,000 (Four Hundred Fifty Thousand Dollars). This Amendment No. 2 adds $90,000, allocated as follows:
• FY 2025-26 – Not to exceed $90,000

4. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.

5. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No. 2 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 2.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”

CITY OF PICO RIVERA INFINITY TECHNOLOGIES
______________________________ _________________________________ Steve Carmona, City Manager Mohammad Ahmed, President and Ambassador of IT Services
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Professional Services Agreement

INFINITY TECHNOLOGIES (GIS)

Page 3 of 3 ends

Dated: ________________________ Dated: ____________________________ Exhibit A2

CITY OF PICO RIVERA

INFINITY TECHNOLOGIES GIS SUPPORT
FY 2025/2026
FY 2025/2026 GIS Project Tasks
New Internal Mapping Applications/Viewers
• Planning Viewer
• CIP Planner
• Water/Storm/Sewer Viewers
• Mailing Notification Tool using parcel data
• Operational Data (Work Orders, Permits, Code from 3Di integration) New Internal Mapping Editing Workflows and Solutions
• Parcel update automation
• Sewer, storm, and water infrastructure
New Public Access WebGIS Mapping Applications – ArcGIS Online • Planning Viewer
Standard Operating Procedures
• GIS Architecture
• Parcel Update Procedure
• GIS Requests
• Capital Project Coordination Solution
• Pavement Management Update to GIS
• General WebGIS Application Design & Configuration
• GIS Backup and Recovery
GIS Integration with 3Di Solution - 3Di to GIS (Task Order in Progress) • Work with 3Di to pull work order, permits, and code information from 3Di to GIS.

Revenue by Acre Analysis / Application
• Pull the latest updates from HDL, and prepare for future updates • Review analysis methodology and make appropriate changes • Finalize application to display analysis results and trends Ongoing GIS Maintenance and General Support - FY 2025/2026 GIS Data Maintenance
• Monthly parcel updates – Prior to automation
• PW / Utility layer updates – Not part of future editing solutions • Planning layer updates – Not part of future editing solutions • Capital Project Coordination Solution data updates
General GIS support
• Requests that come from working units such as PW, Utilities, Planning, and Parks. • New data creation when requested and approved through Task Order • Custom maps for wall maps, reports, PowerPoint presentations, etc.… • Analysis and reports
GIS Coordination and Planning
• Quarterly GIS update meetings
• General coordination and project management
• Quality control review
WebGIS Application Support/Maintenance
• Application troubleshooting
Ongoing GIS Training for Pico Rivera staff
• Infinity Technologies’ GIS staff will provide bi-annual training workshops for Pico Rivera staff on the use of GIS technology.
• Other training sessions will be more focused on specific solutions or workflows for individual staff. (Example - Capital Project Coordination Solution) GIS Consulting Budget Estimates - FY 2025/2026
FY 25/26 Costs
New Internal Mapping Applications/Viewers - Portal $15,000 New Internal Mapping Editing Workflow and Solutions - Portal $8,000 New Internal Capital Project Coordination Solution - ArcGIS Online $5,000 New Public Access WebGIS Mapping Applications – ArcGIS Online $5,000 Standard Operating Procedures $4,000
GIS Integration with 3Di solution – 3Di to GIS (Task Order not approved) $7,500 Revenue by Acre Analysis / Application $3,500
Ongoing GIS Maintenance and Support $42,000
Total Consulting Budget $90,000
Total Consulting Budget (Not including Task Orders not yet approved) $82,500 Enclosure 2
12b

Enclosure 3
12c

To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: AMENDMENT NO. 3 TO PROFESSIONAL SERVICES
AGREEMENT NO. 16-1674 WITH GRM INFORMATION

MANAGEMENT SERVICES FOR STORAGE, DESTRUCTION,

SHREDDING, IMAGING AND RECORDS MANAGEMENT

SERVICES
Recommendation:

1. Approve Amendment No. 3 to Professional Services Agreement No. 16-1674 with GRM Information Management Services for storage, destruction, shredding, imaging and records management services in a total contract amount not-toexceed $210,000.

Strategic Priority:
1 - Fiscal & Organizational Sustainability - Create a City government build to adapt to change
Strategy:

1.1 Build a more transparent and sustainable fiscal system to improve trust and efficiency.

Fiscal Impact:

The proposed fiscal year (FY) 2025-27 Budget has sufficient funding to cover the service fee, approximately $70,000 in each fiscal year, for offsite records storage, shredding, destruction and imaging in the General Fund Account 100.12.1200-54500.

Background:

In June 2016, the City of Pico Rivera (City) entered into an agreement with GRM Information Services (GRM) to provide shredding services and secure records storage and management for all municipal operations. This partnership enhanced the protection and efficient management of the City’s records while aligning with best practices for 13 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025 AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREMENT NO. 16-1674 WITH

GRM INFORMATION MANAGEMENT SERVICES FOR STORAGE, DESTRUCTION,

SHREDDING, IMAGING AND RECORDS MANAGEMENT SERVICES

Page 2 of 3 ends

municipal records preservation. On June 25, 2019, the City Council approved Amendment No. 1 to extend the agreement for an additional three years and to include document imaging services. Subsequently, on June 14, 2022, the City Council approved Amendment No. 2 to further extend the contract due to delays in the imaging project.

Discussion:

Between Amendment No. 1 and Amendment No. 2, the Community and Economic Development Department’s imaging project experienced delays due to limited resources.

The project resumed on December 5, 2023, in collaboration with the City Clerk’s Office and has since expanded to include several additional imaging projects. The overall project is now approximately halfway complete.

The City is proposing to renew its contract with GRM for an additional three years until June of 2028. The terms will remain the same but includes a rate increase of 15% as outlined in Exhibit A-2. Despite this increase, annual costs will remain approximately $70,000 for all services per fiscal year. This amendment will support the completion of document imaging for both the Community and Economic Development and Public Works departments, including the scanning of address files, conditional use permits, engineering drawings, building plans, maps and additional records such as entitlements, housing rehabilitation loan files, and certificates of compliance. Moreover, this amendment will ensure continuity of the ongoing conversion projects.

Over the past three years, GRM has consistently met the City’s expectations in providing document storage, destruction, and shredding services. As a result, the City seeks to extend the professional services agreement for an additional three years. Amendment No. 3 will continue to include in the scope of services document imaging, supporting the conversion of paper files and microfilm into electronic formats. This will enable secure electronic storage and streamlined access to the City’s scanned documents, in addition to the ongoing records storage and destruction services. [This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025
AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREMENT NO. 16-1674 WITH

GRM INFORMATION MANAGEMENT SERVICES FOR STORAGE, DESTRUCTION,

SHREDDING, IMAGING AND RECORDS MANAGEMENT SERVICES

Page 3 of 3 ends

Conclusion:

The City recognizes GRM as a reliable provider, conveniently located within Pico Rivera, and well-positioned to continue delivering essential services. To ensure continued adherence to best practices in municipal records preservation and to support the completion of the Community and Economic Development Department’s records conversion project, it is recommended that the City Council approve Amendment No. 3 to Professional Services Agreement No. 16-1674 with GRM Information Management Services for the aforementioned services.

Steve Carmona
SC:CA:gsm
Enclosure(s): 1) Amendment No. 3
2) Agreement No. 16-1674
AMENDMENT NO. 3

TO PROFESSIONAL SERVICES AGREEMENT

WITH GRM INFORMATION MANAGEMENT SERVICES,
AGREEMENT NO. 16-1674
THIS THIRD AMENDMENT Third Amendment"), effective as of the date specified in paragraph 5 hereof , is made and entered into by and between the CITY OF PICO RIVERA ( ity GRM Information Management Services of California, LLC, a Delaware limited liability company C

RECITALS
A. City and Consultant Parties have previously
executed that certain Professional Services Agreement No. 16-1674, dated June 8, 2016 , as amended by the First Amendment to
Professional Services Agreement No. 16-1674-1 Amendment No. 1 , relating to document storage and related services in the City of Pico Rivera; as amended by the Second Amendment to Professional Services Agreement No. 16-1674-2 services in the City of Pico Rivera.

B. The Parties desire to amend said Original Agreement as set forth herein, pursuant to Sections 4 and 26 of the Agreement.

NOW, THEREFORE, THE PARTIES AGREE THAT THE AGREEMENT SHALL BE AMENDED AS FOLLOWS:

1. EXTENSION OF TERM.

Commencing as of the Effective Date of this Third Amendment, the Term of the Agreement is hereby extended for an additional three (3) year period to June 15, 2028 Third

2. SCHEDULE OF CHARGES.

The Schedule of Charges included as Exhibit A and Annex A in the Agreement shall hereby be supplemented by Exhibit A-3 to this Third Amendment. The Schedule of Charges included in Exhibit A-3 shall be applicable to the services performed during the third Renewal Term.

Notwithstanding anything contained in the Agreement and Annex A thereof, the rates for storage and services to be provided pursuant to this Agreement, as amended hereby, are subject to change
notice.

For clarity, document imaging and scanning projects are quoted on a per-project basis and are subject to change.

Enclosure 1
13a
Agreement No. 16-1674-3
GRM Information Management Services

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3. STATEMENT OF WORK.

The Statement of Work shall be developed on an as-needed basis, applicable to the services performed during the third renewal term, and approved by the City in advance of any performance.

4. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the City and Consultant shall remain in full force and effect.

5. EFFECTIVE DATE.

Unless otherwise specified herein, this Third Amendment shall become effective as of June 15, 2025, executes this Third Amendment.

IN WITNESS WHEREOF, the Parties hereto have caused this Third Amendment to be executed and attested by their respective officers hereunto duly authorized. ity Consultant

CITY OF PICO RIVERA GRM INFORMATION MANAGEMENT
SERVICES OF CALIFORNIA, LLC. ______________________________ _________________________________ Steve Carmona, City Manager Name, Title Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM ___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Exhibit A-3 Billable Measurement Rate Unit 1.0 0.3286 $ Cubic Foot Rate Unit $ Cubic Foot 3.59 $ Cubic Foot 3.59
$ Cubic Foot 3.59
$ Per Item 5.14
$ Per Item 4.62
$ Per Hour 66.76
$ Cubic Foot 10.27
$ Cubic Foot 5.91
$ Per Item 5.65
$ Cubic Foot 9.04
$ Per Occurrence 5.14 Rate Unit Fuel Surcharge- GRM may assess a fuel surcharge to cover cost of rising fuel cost Per Trip $ 47.24 Per Trip
Quote
Trip Surcharge
Quote
Trip Surcharge
Quote
Trip Surcharge
$ 2.57 Cubic Foot $ 18.49 Trip Surcharge
$ 18.49 Trip Surcharge
$ 66.76 Trip Surcharge
$ 66.76 Trip Surcharge Rate Unit $ 3.34 Each
$ 4.88 Each
$ 5.65 Each
$ 3.85 Each
$ 3.29 Per Sheet Rate Unit $ 66.76 Per Hour $ 416.00 Per Month $ 22.24 Per Order
$ 123.24 Per Hour $0.00 Each
tbd Per Room
$ 1.54 Per cubic foot $ 0.51 Per Item
$ 25.00 Per Upload
$ 6.25 Per Order
Quote Per Item
Quote Per cubic foot $ 2.57 Per cubic foot $ 20.54 Monthly Scan on Demand Unit $ 25.68 Image
$ 0.21 Per Image
**Minimum Service Order Charge
Dock Access Fee for Pick Up Account Maintenance Fee
Off-Hour opening-3 hour minimum
Filefolder Tracking
Client Access Room Charge (to be quoted upon request)
Handling Charge
Record Change (any database change)
Manual Work Order Processing fee (Requests not made via eAccess site) Electronic Upload
Interfiles (filing of an item into a carton or file that is currently in storage) Third Party Handling -Preparation of records for third party shipping (3rd party shipping charges are separate)
GRM 8-Push Down Carton Archive Sheets of Barcode Labels Other Services Records Center Hourly Services
Storage Minimum
Emergency Service-order by 3:00 p.m., Receive within 3 hours of request Materials - Subject to market change GRM 1-Archive Box GRM 4-Letter Box GRM 3-Legal Box There will be a maximum of 50 items per request-per day. Additional charges will apply if the amount exceeds the daily request. Each additional A.M. Service-order by 4:30 p.m., Receive by 12:00 p.m. next business day Same Day Service-order by 12:00 p.m., Receive by 5:00 p.m. that day Morning Rush Service-order by 4:30 p.m., Receive next business day by 9:30 a.m.

Shredding - Container (plus Access and Handling charges) Permanent Removal (plus Access charges & Record Changes) Late Reference Pick-up/Delivery Services Shredding - per File (plus Access and Handling charges) Container Refiled Files Added (entering a file into the tracking database for the first time) Access File for Delivery or Files Refiled Unsuccessful File Search Rush Reference Surcharge (plus Access charges) Schedule of Charges
Storage charges are based on a 30-day billing period and are adjusted to reflect the actual number of days in a month.

Record Center Services Containers Added Container Access Account #: 03000625 Record Center Storage Per cubic foot rate City of Pico Rivera
June 1, 2025
June 30, 2026
* Metro Surcharge is calculated into the Trip charge
** Minimum Service Order Charge is included as the 1st CF for Container, Filefolder, or Tape Access See GRM Website
Scan on Demand
Scan on demand - includes the first 50 images ( next day service) Next Day Regular Service (Includes First Item) -order by 4:30 p.m., Receive next business day by 5:00 p.m. Zone 1 ( Within 10 miles)
Next Day Regular Service -order by 4:30 p.m., Receive next business day by 5:00 p.m. Zone 2 ( Within 25 miles)
Next Day Regular Service -order by 4:30 p.m., Receive next business day by 5:00 p.m. Zone 3 ( Within 50 miles)
Next Day Regular Service -order by 4:30 p.m., Receive next business day by 5:00 p.m. Zone 4 ( Within 75 miles)
Thanksgiving and Christmas Day. During non-standard hours service is available Monday through Sunday, at the rate of time and a half the hourly rate. There is a 3-hour minimum charge. Any service not listed will be quoted upon request.

To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: AMENDMENT NO. 5 TO AGREEMENT NO. 18-1825 WITH
MARIPOSA LANDSCAPES, INC. FOR CITYWIDE LANDSCAPE

SERVICES
Recommendation:

1. Approve Amendment No. 5 to Agreement No. 18-1825 with Mariposa Landscapes, Inc. to modify the scope of work and compensation of citywide landscape services; and

2. Authorize the City Manager to execute the Amendment No. 5 in a form approved by the City Attorney.

Strategic Priority:
4 - Health, Wellness & Safety - Create a safe and thriving City with low crime and high standards for health and wellness
Strategy:

4.3 Maintain a clean, safe, attractive environment to sustain a high quality of life for residents.

Fiscal Impact:

The fiscal year (FY) 2025-26 Proposed Budget includes sufficient appropriations to cover the annual not-to-exceed cost of $395,000 for this amendment in the Landscape and Lighting Assessment District Fund (Fund 230), including $95,000 under Account No. 230.40.4030-54500 (Streets Division, Contracted Services) and $300,000 under Account No. 230.40.4032-54500 (Parks Division, Contracted Services). No additional appropriations are required at this time. No additional appropriations are required at this time.
14 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025 AMENDMENT NO. 5 TO AGREEMENT NO. 18-1825 WITH MARIPOSA LANDSCAPES, INC. FOR CITYWIDE LANDSCAPE SERVICES

Page 2 of 3 ends

Discussion:

The Public Works Department is responsible for landscape maintenance services for all parks, public facilities, parkways, parkettes, and raised center median islands. Landscape maintenance services include inspection, maintenance, and repair of landscape and irrigation systems.

Mariposa Landscapes, Inc. (Mariposa), the current vendor, has provided services since 2018 and has invaluable knowledge of the landscape areas throughout the City of Pico Rivera (City). Mariposa has also provided work on some center median renovations, which included an overhaul of the irrigation system, plant material, hardscape installation, and other beautification improvements. Mariposa has demonstrated quality services and developed a great professional relationship with City staff.

On April 23, 2024, the City Council approved Amendment No. 4 to Agreement No. 18- 1825 with Mariposa Landscape, Inc., extending citywide landscape maintenance services and expanding the scope to include landscape maintenance of parkways and medians.

At the time of approval, the Regional Bikeway Project on Mines Avenue (CIP No. 21280) was still under construction and not included in the amended scope. Following the project's completion, the Notice of Completion for CIP No. 21280 was presented to the City Council on March 25, 2025. With the project now complete, the landscape establishment period, during which maintenance responsibilities were retained by the construction contractor, is nearing its conclusion. As a result, ongoing maintenance responsibilities must be transitioned to the City’s landscape maintenance provider, Mariposa, to ensure continuity of service and upkeep.

Amendment No. 5 to Agreement No. 18-1825 formally updates the scope of work to include landscape maintenance services for the new bioswale islands along Mines Avenue and to increase the frequency of trash and debris pick-up services from once a week to twice a week. The amendment increases the contract’s not-to-exceed amount by $45,000, bringing the new annual total for the current term to $395,000 to cover the additional service requirements.

Conclusion:

Staff recommend that the City Council approve Amendment No. 5 to Agreement No. 18- 1825 with Mariposa Landscapes, Inc., to modify the scope of work and compensation of citywide landscaping services for an updated annual amount not-to-exceed $395,000 for the current term.

Steve Carmona
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025
AMENDMENT NO. 5 TO AGREEMENT NO. 18-1825 WITH MARIPOSA LANDSCAPES, INC. FOR CITYWIDE LANDSCAPE SERVICES

Page 3 of 3 ends

SC:NN:ML:np
Enclosure: 1) Amendment No. 5
Enclosure 1
AMENDMENT NO. 5
TO THE CONTRACTUAL SERVICES AGREEMENT NO. 18-1825

FOR LANDSCAPE MAINTENANCE SERVICES WITH
MARIPOSA LANDSCAPES, INC.

THIS AMENDMENT NO. 5 TO THE CONTRACTUAL SERVICES AGREEMENT NO. 18-1825 FOR LANDSCAPE MAINTENANCE SERVICES WITH MARIPOSA LANDSCAPES, INC. (“Amendment No. 5"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and Mariposa Landscapes, Inc., (“CONSULTANT”).

RECITALS
A. CITY and CONTRACTOR (collectively referred to as the “Parties”) have previously executed that certain Contractual Services Agreement for Agreement No. 18-1825 dated September 28, 2018, as amended by the Amendment No. 1 to the Contractual Services Agreement, dated October 12, 2021, Amendment No. 2 to the Contractual Services Agreement, dated September 22, 2022, Amendment No. 3 to the Contractual Services Agreement, dated September 27, 2023, and Amendment No. 4 to Contractual Services Agreement, dated April 23, 2024 (collectively “Agreement”) relating to landscape maintenance services in the City of Pico Rivera.

B. The Parties desire to amend said Agreement as set forth herein, pursuant to Section 2 of the Agreement.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. MODIFICATION OF CONSULTANT’S SERVICES AND COMPENSATION.

As services set forth in the Scope of Services associated with the extension of the Term those included in Exhibit A-5 and shall be compensated in accordance with the fee schedule included in Exhibit B-5, the Contract Sum under Section 2(a) of the Agreement shall be hereby increased by an amount not to exceed Three Hundred Ninety-Five Thousand ($395,000).

2. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.

3. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No. 5 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 5.
14a
Amendment No. 5 to Contractual Services Agreement No. 18-1825 MARIPOSA LANDSCAPES, INC.

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 5 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA MARIPOSA LANDSCAPES, INC.
______________________________ _________________________________ Steve Carmona, City Manager Terry Noriega, President
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Enclosure 1
EXHIBIT A-5

SCOPE OF SERVICES

1.0 GENERAL CONDITIONS

1.1 The Contractor shall provide landscape maintenance services at thirtyeight (38) locations citywide, including City Parks, Facilities, parkways, and raised center medians as listed in Attachment 3 Bid Form of the RFB.

Contractor hereby acknowledges that before submitting the Bid for this Contract, Contractor has visited all existing areas to be maintained, verified the approximate size of the areas, noted for each park, and medians the proposed work, and informed themselves fully as to all conditions that might affect the work specified. Contractor shall not be relieved of liability under this Agreement, nor the City held liable, for any loss sustained by the Contractor, as a result of any variance between conditions referred to in this RFB and the actual conditions revealed during the examination of the locations of the proposed work.

1.2 Contractor shall furnish all labor, tools, materials, and equipment, except where otherwise specified, to provide landscape maintenance services as set forth in this Agreement.

1.3 The work shall be done in a thorough and workmanlike manner to the satisfaction of the Contact, or his authorized agent, and comply with all legal construction and landscape maintenance practices. The work areas shall be maintained at the level of service provided for in this Scope of Services at all times. If Contractor fails to meet the requirements of this Scope of Services, Contractor shall re-perform the work until this Scope’s requirements are met, and such re- performance shall be at no cost to the City.

1.4 Contractor shall have the duty to provide landscape maintenance of all Parks and raised center medians (parkways, facilities, and roadway slopes) according to each site schedule including, but not limited to, the following:
a) Prune, shape and trim shrubs, vines and ground cover plants. b) Control weeds.
c) Mow and edge turf grass and blow hardscape clean.
d) Perform general area clean-up, including the removal of leaves, trash, dog feces and other debris at designated locations.
e) Maintain all work sites in safe, attractive and usable conditions. f) Empty trash cans and remove litter at designated locations as listed in Attachment 3 Bid Form.
g) Inspect, maintain, and repair all irrigation systems monthly. (Park irrigation systems may have mainlines up to 8 inches in diameter).

1.5 Contractor shall perform a maintenance inspection, during daylight hours, of all areas.

1.6 Contractor shall complete and submit a monthly Site Inspection form and keep a monthly Site Inspection form and keep a monthly complaint log.

1.7 Contractor shall be available twenty-four (24) hours a day, seven (7) days a week to respond to all emergencies within two (2) hours of notification. (Emergencies that involve routine maintenance work included in these General Conditions shall not be compensated)

1.8 Turf Grass Care
a) Contractor shall mow all turf grass with adequately sharpened reel or rotary type mowers as to provide a smooth and even cut without tearing of the grass blades.
b) The blade adjustment shall provide a uniform, level cut without ridges, depressions, or scalping.
c) All warm season turf grasses (Bermuda, St. Augustine) shall be cut at a (1) one inch height throughout the year.
d) Cool season turf grasses (Fescue, Bluegrass, Ryegrass) shall be cut at a two and one-half (2
½) inch height throughout the year.
e) Turf grass mowing heights may be adjusted by the Contact during periods of turf grass renovations.
f) All turf clippings shall be picked up and removed to a legal dumping site prior to vacating the work site after each mowing. g) Care shall be exercised to avoid depressions in the established grade from mowing when the soil is saturated.
h) Contractor shall submit, in writing, a mowing schedule within ten (10) days after the start of the maintenance. This mowing schedule will be approved by the Contact.
i) All areas shall be mowed once every week.
j) Any alterations of the approved mowing schedule shall be submitted in writing to the Contact for approval prior to implementation.

1.9 Turf Grass Edging and Trimming
a) Turf grass edging and trimming shall be performed once every week. b) Edging of turf grass shall be performed with a power edger containing a steel blade.
c) All turf grass adjacent to sidewalks, curbs, mowing strips, shrub beds, and where no improved surface exists, shall be edged in a neat uniform line.
d) Trimming of turf grass shall be performed along walls, and around valve boxes, water meter boxes, backflow devices, trees, shrubs, or any structure located within the turf grass area.
e) In areas where there is a mow curb, a six (6) inch barren strip shall be provided, and maintained, between turf grass and adjacent ground cover. Edging of turf grass and ground cover shall provide uniform delineation adjacent to this barren strip.
f) Trimming of plant / turf material may be required around sprinklers to provide maximum irrigation coverage.
g) All clippings and trimmings shall be removed from the work site the same day work is preformed and prior to a Contractor vacating the work site.
h) After mowing and edging is completed, all adjacent walkways and gutters shall be swept clean.
i) The mowing and edging of turf grass in a designated worksite with the timeframe indicated on the contract schedule will be considered on complete cycle.
j) All trimming and clippings shall be disposed of at the corresponding park waste bin sites or the City Yard. The City pays for disposal of trimming and clippings.
k) Where there is a pathway or sidewalk, all vegetation/landscaping and trees must be trimmed to provide a minimum of 8 feet (8') vertical clearance above the sidewalk/pathway at each location.

1.10 Weed Control
a) For the purpose of these specifications, a weed will be considered as “any undesirable or misplaced plant.”
b) All areas within the specified maintenance area, including but not limited to turf, grass, shrub and ground cover areas, planters, tree wells, drainage areas, parkways, slopes, raised center medians and hardscape area shall be kept free of weeds at all times. c) Weed removal shall consist of complete removal of all weeds, including top growth and roots, as the weeds appear.
d) Weed control shall be performed on a scheduled basis. e) Weeds shall be controlled either by hand, mechanical or chemical methods; however, the Contact may restrict the use of chemical weed control in certain areas.

1.11 Shrub Care
a) All shrubs growing in the work area shall be pruned 4 times annually to encourage healthy growth habits. Contractor will remove dead or damaged branches, to maintain natural shape.
b) Shrubs shall be pruned with sharp pruning tools and no weed eaters. c) Shrubs shall be continually pruned, as necessary, to prevent encroachment of passageways, walks, streets, and views of signs.

Shrubs shall be tapered to provide irrigation coverage and an aesthetically pleasing landscape.
d) All pruning cuts shall be one-quarter (1/4) inch above a node (bud). No projections or stubs shall be allowed to remain.
e) Contractor shall remove all clippings the same day shrubbery is pruned and prior to vacating the work site.
f) Pruning shall be done to maintain a well-groomed, laced-out appearance, and encourage air movement through the shrub. g) Shearing or severe pruning shall not be permitted without prior written permission from the Contact.

1.12 Irrigation of Shrubs
a) All shrubs shall be adequately irrigated to maintain a healthy and attractive appearance.
b) Irrigation run-off and overspray shall be minimized.

1.13 Shrub Replacement
a) All damaged, diseased (untreatable) or dead shrubs shall be replaced with the exact same species of plant and size of plant will be determined by the Contact or his authorized agent. Contractor shall be responsible for the complete removal and replacement of shrubs lost due to the Contractor’s faulty maintenance or negligence, as determined by the Contact.
b) Substitutions for any plant materials must have prior written approval by the Contact or Park Supervisor.
c) Original plans and specifications shall be consulted to determine correct identification of species.
d) All shrubs shall be guaranteed to live and remain in a healthy condition for no less than six
(6) months from the date of installation, inspection and verification by the Contact.
e) Trimming of ground cover may be required around sprinklers to provide maximum irrigation coverage
f) All clippings and trimmings shall be removed from the work site the same day work is performed and prior to the Contractor vacating the work site.
g) After edging or trimming, the Contractor will sweep clean all adjacent sidewalks or gutters.

1.14 Ground Cover Irrigation
a) All ground cover areas shall be adequately irrigated to maintain a healthy and attractive appearance.
b) Irrigation run-off and overspray shall be minimized.

1.15 Empty Trash Cans / Litter Pick Up Services at Designated Locations a) Trash/Litter shall mean any debris within the park facility grounds area such as paper ½ inch or larger, cans, bottles, broken glass, limbs 8” inches or smaller in diameter, rocks, cigarette butts, etc., which is not intended to be present as part of the landscape, inclusive of entire project area including parking lots, sidewalks, walkways, curbs, hillsides, ditches, bleacher areas, playgrounds, basketball courts, dugouts.
b) Remove all trash, liter and accumulated debris from the work site.

Trash removal will be for the location scheduled for the day’s work. c) Pick up all areas including areas around bleachers, snack bars, ball fields, soccer fields, playgrounds, skate parks, restrooms and generally all areas of the facilities. Remove all trash, litter, and empty all trashcans.
d) Trash should be taken and deposited in dumpsters located at the park sites. With park or city locations with no dumpsters, trash must be hauled off to an approved site. Trash in trashcans throughout parks must be emptied. If cans are overflowing contractors shall empty debris into dumpsters (this includes debris on the ground and in the can). If trash and debris is dumped next to dumpsters and enclosures, contractor shall try to put into the dumpster, if there is no room, it shall be hauled off the site.

1.16 Natural Areas
a) All natural areas shall be maintained in an existing state except for the following items which shall be performed on a weekly basis, at no additional cost to the City:
b) Remove all trash and debris, or other items to an approved site. c) Remove and/or repair any dead or broken branches or safety hazards within two (2) hours of identification or notification.

1.17 Park Facilities Maintenance Items
a) Inspect, maintain and repair all irrigation systems. (Park irrigation systems may have mainlines up to 8 inches in diameter)
b) Contractor shall perform a weekly maintenance inspection, during daylight hours, of all areas. Such inspection shall be both visual and operational. It shall include, but not be limited to, the operations of all irrigation and/or other mechanical systems to check for proper condition and reliability.
c) Irrigation shall be done by the use of automatic sprinkler system where available and operable. However, failure of the existing irrigation system to provide full and proper coverage shall not relieve the Contractor of the responsibility to provide adequate irrigation with full and proper coverage to all areas in the works site.
d) All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Contractor shall furnish all hoses, nozzles, sprinklers, etc., necessary to accomplish this supplemental irrigation. e) Care shall be exercised to prevent a waste of water, erosion, and/or detrimental seepage into existing underground improvements or structures.
f) Water supplied by the City for irrigation may be Recycled Water, indicated by purple color- coded sprinklers, valves, valve boxes, tags and signs. Contractor understands that Recycled water is not attended for human contact or consumption.
g) Contractor accepts full responsibility for educating and monitoring its employees regarding safety issues related to the presence and use of Recycled Water.

1.18 Raised Center medians and parkways Maintenance Items a) Inspect, maintain and repair all irrigation systems. (Raised center medians irrigations systems may have main lines 4-6 inches in diameter).
b) Contractor shall perform a weekly maintenance inspection, during daylight hours, of all areas. Such an inspection shall be both visual and operational. It shall include but not be limited to, the operations of all irrigation and / other mechanical systems to check for proper condition and reliability.
c) Irrigation shall be done by the use of automatic sprinkler system where available and operable. However, failure of the existing irrigation system to provide full and proper coverage shall not relieve the Contractor of the responsibility to provide adequate irrigation with full and proper coverage to all areas in the work site.
d) All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Contractor shall furnish all hoses, nozzles, sprinklers, etc., necessary to accomplish this supplemental irrigation. e) Care should be exercised to prevent a waste of water, erosion, and/or detrimental seepage into existing underground improvements or structures.
f) Water supplied by the City for irrigation may be Recycled Water, indicated by purple color- coded sprinklers, bubblers, valves , valve boxes, tags and signs. Contractor understands that Recycled Water is not intended for human contact or consumption.
g) Contractor accepts full responsibility for educating and monitoring its employees regarding safety issues related to the presence and use of Recycled water.
h) Remove all litter from landscaped and hardscaped areas. i) All landscape and hardscaped areas shall be free from weeds. j) Hardscaped areas shall be cleaned once per year by method of steam/ pressure cleaning.

1.19 Irrigation Maintenance and Repairs
a) Contractor shall initially inspect and familiarize themselves with the entire irrigation system at all work sites and identify all needed repairs. b) Required repairs shall be submitted to the Contact in a written statement within two (2) weeks after the start date of the maintenance contract.
c) If a written statement which document required repairs is not received by the Contact within the stated time-frame, the entire system shall be interpreted as fully operational, and deemed acceptable by the Contractor.
d) City shall review and verify all submitted repairs from the initial inspection. Repairs may be completed by the following methods:
• Authorize the Contractor to make appropriate repairs at the expense of the City.
• Use City forces to make required repairs.
• Use a third-party to make required repairs.
e) Contractor shall inspect the operation of the irrigation system weekly for any malfunctions.
f) In addition to regular weekly testing, all irrigation systems shall be tested and inspected as necessary when damage is suspected, observed or reported.
g) All system malfunctions, damage and obstructions shall be recorded, reported to the Contact, and corrective action taken.
h) Contractor shall maintain the irrigation systems in such a way as to:
• Guarantee proper coverage and full working capability • Make whatever adjustments may be necessary to prevent overspray or excessive runoff into street right-of-ways or other areas not meant to be irrigated
i) The Contractor shall provide all labor and materials at no additional cost to the City. All parts and supplies provided under this contract must be new. Additional compensation will be provided only for the cost of parts for extraordinary repairs.
j) Contractor shall repair or replace inoperable irrigation equipment to maintain a fully operational system. Including but not limited to, pressure pipes from the water meter to the control valves, all irrigation pipes, all manual and automatic valves, pumps used for the irrigation systems, backflows devices, filters, strainers, pressure regulators, sprinkler heads, irrigation clamps and stakes, anti-drain valves, emitters, drippers, valve boxes, controllers, valve markers, batteries, fittings and risers.
k) Maintenance includes, but not limited, tightening of loose fittings and packing nuts; flushing sprinkler heads, pipes nozzles, valves, filters , strainers, and backflow devices; adjusting sprinkler heads, anti-drain valves and pressure regulators, adjusting and lubricating controllers; and cleaning drip emitters.
l) Irrigation repairs shall be made within the following time limits:
• Mainline irrigation leaks shall be repaired within (2) hours of identification or notification.
• All other irrigation repairs shall be made within one (1) day of identification or notification.
• Failure to complete irrigation repairs in the timeframes listed above will result in the Contact utilizing City forces, or an alternate source, to correct the deficiency and deduct from the Contractor’s payment the total cost.
m) Replacement of irrigation components shall be with originally installed materials of the same size and quality and provided by the Contractor.

Substitutions must be approved by the Contact in writing prior to installation.

2.0 CONTRACTOR STAFF AND UNIFORMS AND IDENTIFICATION BADGES

2.1 The Contractor shall ensure that their employees are appropriately identified. Contractor shall furnish sufficient supervisory and working personnel capable of promptly accomplishing the schedule, to the satisfaction of the Contact, all work required under this Contract during the prescribed hours.

2.2 The Contractor shall ensure that every on-duty employee wears a visible photo identification badge identifying the following: employee name, physical description, and Contractor’s name. Such badge shall be displayed on employee’s person at all times when he/she is on City designated property.

2.3 Employees assigned to City facilities shall wear an appropriate uniform shirt at all times. The uniform shirt must display the Contractor’s name.

Contractor shall have competent supervisors, who may be working supervisors, on the job at all times work is being performed who are capable to communicate effectively both with the community and city staff.

Adequate and competent supervision shall be provided for all work done by the contractor’s employees to ensure accomplishment of high quality work which will be acceptable to the Contact.

2.4 Contractor, and their employees, shall conduct themselves in a proper and professional manner at all times and shall cause the least possible annoyance to the public. The Contact may require a contractor to remove from the work site any employee(s) deemed careless, incompetent, or otherwise objectionable, whose continues employment on the job is considered to be contrary to the best interest of the City of Pico Rivera.

2.5 Prevailing Wage, it shall be the responsibility of the Contractor to comply, when applicable, with the prevailing wage legislation in effect in the jurisdiction of Pico Rivera. It shall further be the responsibility of the Contractor to monitor the prevailing wage rates as established by appropriate department of labor for any increase in rates during the term of this contract and adjust wage rates accordingly.

3.0 MATERIALS AND EQUIPMENT

3.1 The Contractor is responsible for purchasing all materials and equipment to provide the needed services of the City facilities.

3.2 The Contractor shall use equipment that is commercial grade, safe for the environment, and safe for use by the employee.

3.3 The Contractor is required to keep all equipment used to maintain the City facilities in a safe and operable manner. All equipment shall be checked daily for safety.

3.4 Contractor shall display a sign indicating Contractor’s name and license number on both sides of all maintenance vehicles. The City shall approve all signs.

3.5 City will not provide any storage facilities for the Contractor for materials and equipment.

3.6 City will pay for the maintenance related water and electrical utilities.

3.7 Contractor will keep blades on mowers and trimmers sharp and in safe condition.

4.0 CONTACT INFORMATION

4.1 The Contractor is required to maintain an office and provide the telephone services so that all calls from the City have no toll charge. If a telephone answering service is utilized, the answering service shall be capable of contacting Contractor by radio or cell phone. Contractor is further required to provide the City with a 24-hour emergency number for contact outside normal working hours. In response to a call from the City, Contractor shall respond within 2 hours.

5.0 SAFETY

5.1 The Contractor agrees to perform all work outlined in this Scope of Work in such a manner as to meet all accepted standards for safe practices during maintenance operations and to safely maintain and operate all equipment, machines, and materials consequential or related to the work; and is solely responsible for complying at all times with all local, County, State, Federal, or other legal requirements including, but not limited to, California Department of Food and Agriculture, O.S.H.A. Orders, Department of Transportation Drug and Alcohol testing provisions, Caltrans Traffic Control Manuals, and MUTCD Traffic Control Handbook, so as to protect all persons, including Contractor’s employees, agents of the City, vendors, members of the public, and others from foreseeable injury to themselves or damage to their property. Furthermore,
Contractor must contact Underground Service Alert (Dig Alert) before excavating a location, as necessary. Contractor shall inspect all hazards and potential hazards in maintained areas and keep a log indicating the date inspected and action taken. All employees working within the roadway right-of-way shall wear reflective safety vests.

5.2 It shall be the Contractor’s responsibility to inspect and identify any practices and conditions that render any portion of the maintained areas unsafe. The City shall be notified immediately of any unsafe conditions that require major correction. Contractor shall be responsible for making minor corrections including, but not limited to, filling holes in turf areas, replacing valve box covers, and repairing irrigation systems so as to protect members of the public or others from injury. Contractor shall cooperate fully with City in the investigation of any accidental injury or death occurring in any of the maintained areas, including a complete written report thereof to the City within five (5) days of the injury or death.

6.0 EMERGENCY PROCEDURES

6.1 The Contractor shall immediately report any emergency situations such as vandalism, broken equipment, etc., by calling the following:

6.2.1 During business hours, the Contractor shall contact the City’s Public Works Department at (562) 801-4415.

6.2.2 After-hours, the Contractor shall contact the Public Works Stand-by Staff at (562) 755- 0768.

7.0 HOURS AND DAYS OF SERVICE

7.1 Maintenance service may be conducted between the hours of 7:00 a.m. and 4:30 p.m. on those days maintenance is to be provided pursuant to the work schedule approved in advance by the City.

7.2 Eight (8) hours of labor shall constitute a legal day’s work for all workers employed in the execution of this Contract and the Contractor and any subcontractor under him/her shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 2 of the Labor Code of the State of California as amended.

7.3 Within ten (10) days of the effective date of the Contract, Contractor will be requested to submit a work schedule to the City for approval. When actual performance differs substantially from previously scheduled work, the Contractor shall submit for approval a revised schedule within five (5) working days.

7.4 Work on major arterial streets shall be performed between the hours of 9:00 a.m. and 3:30 p.m.

8.0 ADDITIONAL CONDITIONS

8.1 The Contractor shall have the duty to mow, edge, and trim turf areas at various city locations as specified in the RFB.

8.2 The Contractor will have a minimum of 4-man crew working Monday to Friday for 8 hours 5 days a week.

8.3 Contractor will be responsible to mow with catch attachment on all mowers to pick up, remove, and dispose of all grass clippings.

8.4 Any broken valve boxes or sprinkler heads due to mowing activity will be replaced by contractor within one working day.

8.2 The Contractor shall not perform any operation, particularly during periods of inclement weather, which may destroy or damage plant, ground cover, or turf areas. The Contact or his designee(s), shall have the authority to suspend the work, wholly or in part, for such period as he may deem necessary, due to unsuitable weather.

8.3 The foreman shall prepare and submit to the Contact, or his designee(s), a weekly report. The weekly report shall indicate the overall condition of the maintained areas and shall list specifically any unusual or problem areas/situations. The report shall also include action to be taken by the Contractor to rectify said situation and indicate the anticipated time frame for compliance.

8.4 The Contractor shall schedule operations so as not to interfere with the public’s use of the maintained areas. Contractor shall conduct its operations so as to provide the maximum safety
for the public and to offer the least possible obstruction and inconvenience to the public, or disruption to the peace and quiet of the area around which the services are performed.

8.5 If any person employed by the Contractor or any subcontractor shall fail or refuse to carry out the directions of the Contact, or his designee(s), or is in the opinion of the Contact, incompetent, intemperate, or disorderly; or uses threatening or abusive language to any person on the work site; or is otherwise unsatisfactory, he shall be discharged from the project immediately, and shall not again be employed on the work except with the written consent of the Contact or his designee(s). Contractor shall transfer or discharge any such person within a reasonable time following notice therefore from the Contact and such person shall not be employed at any other area maintained by the Contractor for the City except with the written consent of the Contact.

8.6 The Contractor shall not post advertising signs and banners within the maintained areas.

All traffic control and public safety signs used by the Contractor shall be kept free of graffiti at all times.

8.7 During performance and upon completion of Services, Contractor shall remove all unused equipment and instruments of service, and all excess or unsuitable materials, trash, rubbish, and debris, and legally dispose of same, unless otherwise directed by the City. Contractor shall leave the area in a neat, clean, and acceptable condition, as approved by the City.

8.8 The City has the sole authority to determine if Services are satisfactorily completed.

9.0 DAMAGE

9.1 All damages incurred to existing facilities by the Contractor’s operation shall be repaired or replaced at the Contractor’s expense.

9.2 All repairs performed by the City shall be reimbursed by the Contractor for the value of the repair.

9.3 The Contractor shall be responsible for any damage to or loss of City premises, equipment, or supplies caused by the Contractor’s (or its employees’) negligence. The Contractor shall immediately report any said damage or loss to the City’s premises, equipment, or supplies. The Contractor shall restore or replace any damages City facilities, equipment, or supplies.

10.0 EXTRAORDINARY REPAIRS

10.1 Within eight (8) hours of discovering any extraordinary incident such as vandalism, acts of God, and third party negligence which has or will affect any maintained area and is within the scope of the Contractor’s responsibilities, Contractor shall document (by a phone call, photographs, and/or written statement) said extraordinary incident and deliver said documentation to City. Contractor is not responsible for reporting or documenting graffiti. Contractor shall perform the above documentation upon discovery of extraordinary incidents.

10.2 The City may, at its discretion, when it learns of the need for extraordinary repairs, direct the Contractor to perform necessary repairs and replacements in accordance with the following:

Contractor shall submit a written estimate for the cost of performing such work to the City. City may upon review and approval of such estimate, authorize Contractor to perform said work by the issuance of a written work order. Upon completion of the work, Contractor shall submit a bill to the City. Contractor shall not perform extraordinary repairs without prior approval from the City. Such work performed by the Contractor will not be compensated by the City.

EXHIBIT B-5

FEE SCHEDULE
AGREEMENT NO. 18-1825-5
Item
No. Location Monthly Cost
Parks
1 Smith Park- Approx. 16 Acres
6016 Rosemead Blvd $3,799.14
2 Pico Park – Approx. 11 Acres
9528 Beverly Blvd $3,239.18
3 Rivera Park – Approx. 15.5 Acres
9530 Shade Lane $4,209.19
4 Rio Hondo Park – Approx. 13 Acres
8421 San Luis Potosi Place $4,108.80
5 Rio Vista Park- Approx. 4.5 Acres
8751 Coffman Pico Rd. $1,098.84
6 Streamland Park – Approx. 10 Acres
3539 Durfee Ave. $4,126.00
7 Obregon Park- Approx. 1.3 Acres
3298 Sandoval Ave. $737.11
8 Gallatin & Rosemead Pocket Park
Area Size- Approx. 27,500 Sq. Feet
Southwest corner of the intersection
$277.51
9 Colmere Pocket Park
Area Size – Approx. 8,800 Sq. Feet
*Northeast corner of Paramount Blvd.
/ Beverly Blvd.
$148.43
10 Veteran’s Pocket Park
Area Size – Approx. 6,325 Sq. Feet
*Northeast corner of 9325 Garth
Gardner Ln.
$94.79
11 Serapis Pocket Park
Area Size – Approx. 6,000 Sq. Feet
Landscape directly adjacent to 8446
Serapis Ave
$56.03
Total monthly bid pricing for Parks $21,895.02
Facilities
Paramount Blvd. and Mines Ave.

Parkway
Area Size – 1 Acre
The southeast corner of the
intersection
$550.60
Park & Recreation Building
Area Size – 2,500 Sq. Feet
6767 Passons Blvd.
$24.63
Veterans Monument / Library
Area Size – 5,800 Sq. Feet
*9001 Mines Ave.
$210.81
History and Heritage Museum
Area Size- 3,000 Sq. Feet
*9122 Washington Blvd.
$38.15
Senior Center
Area Size- 1.5 Acres
*9200 Mines Ave.
$201.07
Al Natividad Center
Area Size - 150 Sq. Feet
* 5018 Passons Blvd
$38.59
Youth Center
Area Size- 900 Sq. Feet
*4632 Orange St
$38.59
City Hall
Area Size – 2.8 Acres
*6615 Passons Blvd
$415.66
Pio Pico Elementary
Area Size 3.3 Acres
*8804 Ibsen St.
$1,256.53
Rivera Library
Area Size 9 Acres
*7828 Serapis Ave.
$60.91
Total monthly bid pricing for Facilities $2,835.54
Parkway and Medians
22 Parkway at 7426 Rosemead Blvd.
(Frontage Road)
Area size 5,000 Sq. Feet
$60.91
23 Parkway in front of 5101 Richmond
Dr.

Area Size 1,300 Sq. Feet
$60.91
24 Greenbelt on W/B Washington, east
of Pico Vista
Blvd. at Pico Vista Rd.

Area Size 32,600 Sq. Feet
$417.29
25 Grass area and monument at 6782
Passons Blvd.

Area Size 2,800 Sq. Feet
$60.91
26 Durfee Ave. - Underpass Landscape
Slopes area 30,000 Sq. Feet, and
1,400 feet of sidewalks.
$258.10
27 Passons Underpass
Area Size – 2 Acres $1,022.03
28 Whittier Blvd Raised Center Median
Approx. square footage 45,000 Sq.

Feet
$251.26
29 Paramount Blvd Raised Center
median, Approx square footage.
110,000 Sq. Feet
$519.81
30 Washington Blvd. Raised Center
Median
Approx 35,000 Sq. Feet
$131.20
31 Rosemead Blvd Raised Center
median. Approx 170,000 Sq. Feet $817.63
32 San Gabriel River Parkway Raised
Center Median
Approx. 45,000 Sq. Feet
$158.97
33 Beverly Blvd. Raised Center Median.

Approx. 60,000 Sq. Feet $364.86
34 Slauson Ave Raised Center Median
Approx. 30,000 Sq. Feet $165.56
35 Mines Avenue, between Paramount
Boulevard and San Gabriel
Riverbed
Weekly maintenance of medians,
weekly trash, debris, pine needles,
and leaf removal along bike lane
$ 1,600
36 Whittier Blvd Raised Center Median
Trash pickup $703.33
37 Beverly Blvd. Raised Center
Median.

Trash pickup
$703.33
38 San Gabriel River Parkway Raised
Center Median
Trash pickup
$703.34
Total monthly bid pricing for Parkway & Medians $7,999.44 Grand Total Monthly Amount $32,730.00
To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: TREASURER’S MONTHLY INVESTMENT TRANSACTION
REPORT AS OF MAY 31, 2025
Recommendation:

1. Receive and file the Treasurer’s Monthly Investment Transaction Report as of May 31, 2025.

Strategic Priority:
1 - Fiscal & Organizational Sustainability - Create a City government build to adapt to change
Strategy:

1.1 Build a more transparent and sustainable fiscal system to improve trust and efficiency.

Fiscal Impact:

There is no fiscal impact to the General Fund.

Background:

Per the City of Pico Rivera (City) Investment Policy, approved by the City Council on June 11, 2024, the City Treasurer submits a monthly investment transaction report to the City Council within 45 days of the end of the reporting period, in accordance with California Government Code Section 53607.

Discussion:

This report updates the City Council on the City’s monthly transactions of the City’s investment portfolio for the month ending May 31, 2025. The enclosed statements include transactions of the City’s investments with the Local Agency Investment Fund (LAIF), Chandler Asset Management, and Commercial Bank of California (Enclosures 1, 2, and 3).
15 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025 TREASURER’S MONTHLY INVESTMENT TRANSACTION REPORT AS OF MAY 31, 2025

Page 2 of 2 ends

On May 16, 2025, Moody’s downgraded the U.S. credit rating from Aaa to Aa1 with a Negative outlook, reflecting concern over rising government debt and fiscal challenges.

Agency bonds and securities generally carry the same rating as the U.S. government, which is currently rated Aa1 by Moody’s, and AA+ by both S&P and Fitch Ratings. While this action does not immediately impact the legality of holding U.S. Treasury or agency securities under California Government Code Section 53601, staff will continue to monitor and work with the City’s investment advisor to ensure the investment portfolio is sound.

Conclusion:

As of May 31, 2025, the City’s portfolio remains highly rated, liquid, and stable. All investments are maintained in accordance with California Government Code Section 53601 and the City’s investment policy, which was approved by the City Council on June 11, 2024.

Steve Carmona
SC:JG:JA:YL:ep
Enclosure(s): 1) LAIF Statement for the Month Ending May 31, 2025 2) Chandler Asset Management Transaction Ledger for the Month Ending May 31, 2025
3) Commercial Bank of California Insured Cash Sweep Statement for the Month Ending May 31, 2025
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
June 02, 2025
LAIF Home
PMIA Average Monthly Yields

CITY OF PICO RIVERA

DIRECTOR OF FINANCE/ADMINISTRATIVE SVCS
6615 PASSONS BLVD
PICO RIVERA, CA 90660
Account Number: 98-19-653
May 2025 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
5/22/2025 5/21/2025 RD 1773980 1734570 JIE GUO 7,000,000.00 Account Summary
Total Deposit: 7,000,000.00 Beginning Balance: 62,866,302.49 Total Withdrawal: 0.00 Ending Balance: 69,866,302.49
6/2/25, 8:58 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Enclosure 1
15a
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
June 02, 2025
LAIF Home
PMIAAverage Monthly Yields

CITY OF PICO RIVERA

COVID RELIEF EMERGENCY ACCOUNT

DIR OF FINANCE/ADMIN SERVICES
6615 PASSONS BLVD
PICO RIVERA, CA 90660
Account Number: 19-19-007
May 2025 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 10,953,280.57
Total Withdrawal: 0.00 Ending Balance: 10,953,280.57
6/2/25, 8:59 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Settlement Date
Transaction
Category Transaction Type Security Description Quantity Price Principal Interest Total Amount 5/1/2025 Other Transactions Coupon FHMS K-054 A2 2.745 01/25/2026 - - - - 1,074.77 5/1/2025 Other Transactions Coupon FHMS K-063 A2 3.43 01/25/2027 - - - - 928.96 5/1/2025 Other Transactions Coupon FHMS K-069 A2 3.187 09/25/2027 - - - - 1,307.64 5/1/2025 Other Transactions Coupon FHMS K-073 A2 3.35 01/25/2028 - - - - 1,312.08 5/1/2025 Other Transactions Coupon FHMS K-081 A2 3.9 08/25/2028 - - - - 503.75 5/1/2025 Other Transactions Coupon FHMS K-082 A2 3.92 09/25/2028 - - - - 620.67 5/1/2025 Other Transactions Coupon FHMS K-083 A2 4.05 09/25/2028 - - - - 776.25 5/1/2025 Other Transactions Coupon FHMS K-085 A2 4.06 10/25/2028 - - - - 930.42 5/1/2025 Other Transactions Coupon FHMS K-090 A2 3.422 02/25/2029 - - - - 941.05 5/1/2025 Other Transactions Coupon FHMS K-746 A2 2.031 09/25/2028 - - - - 710.85 5/1/2025 Other Transactions Coupon PUBLIC SERVICE ELECTRIC AND GAS CO 3.7 05/01/2028 - - - - 5,550.00 5/1/2025 Other Transactions Principal Paydown FHMS K-054 A2 2.745 01/25/2026 - - 11,558.22 - 11,558.225/1/2025 Other Transactions Principal Paydown FHMS K-069 A2 3.187 09/25/2027 - - 866.67 - 866.67 5/6/2025 Other Transactions Coupon FEDERAL FARM CREDIT BANKS FUNDING CORP 4.75 05/06/2027 - - - - 14,250.005/7/2025 Other Transactions Coupon FEDERAL NATIONAL MORTGAGE ASSOCIATION 0.5 11/07/2025 - - - - 750.00 5/10/2025 Other Transactions Coupon NORTHERN TRUST CORP 4.0 05/10/2027 - - - - 8,000.00 5/12/2025 Other Transactions Management Fee Cash 2,710.05 - 2,710.05 - (2,710.05) 5/13/2025 Other Transactions Coupon NATIONAL RURAL UTILITIES COOPERATIVE FINANCE CORP 5.6 11/13/2026 - - - - 11,200.005/14/2025 Other Transactions Coupon CATERPILLAR FINANCIAL SERVICES CORP 5.0 05/14/2027 - - - - 10,125.00 5/15/2025 Other Transactions Principal Paydown AMXCA 2022-2 A 3.39 05/17/2027 - - 240,000.00 - 240,000.00 5/15/2025 Other Transactions Coupon AMXCA 2022-2 A 3.39 05/17/2027 - - - - 678.00 5/15/2025 Other Transactions Coupon AMXCA 2023-1 A 4.87 05/15/2026 - - - - 527.58 5/15/2025 Other Transactions Coupon AMXCA 2023-3 A 5.23 09/15/2028 - - 0.01 - 1,503.62 5/15/2025 Other Transactions Coupon CHAIT 2023-1 A 5.16 09/15/2028 - - - - 1,483.505/15/2025 Other Transactions Coupon HAROT 2022-1 A3 1.88 05/15/2026 - - - - 30.785/15/2025 Other Transactions Coupon HART 2023-A A3 4.58 04/15/2027 - - - - 387.87 5/15/2025 Other Transactions Coupon HART 2024-C A3 4.41 05/15/2029 - - 0.01 - 532.88 5/15/2025 Other Transactions Coupon JDOT 2022 A3 2.32 09/15/2026 - - - - 34.87 5/15/2025 Other Transactions Coupon JDOT 2022-B A3 3.74 02/16/2027 - - - - 143.34 5/15/2025 Other Transactions Coupon JDOT 2022-C A3 5.09 06/15/2027 - - - - 516.595/15/2025 Other Transactions Principal Paydown HAROT 2022-1 A3 1.88 05/15/2026 - - 5,655.67 - 5,655.67 5/15/2025 Other Transactions Coupon JDOT 2023-C A3 5.48 05/15/2028 - - - - 1,438.50 5/15/2025 Other Transactions Coupon MBALT 2024-B A3 4.23 02/15/2028 - - 0.01 - 475.88 5/15/2025 Other Transactions Coupon MBART 2023-1 A3 4.51 11/15/2027 - - - - 236.115/15/2025 Other Transactions Principal Paydown HART 2023-A A3 4.58 04/15/2027 - - 10,594.82 - 10,594.82 5/15/2025 Other Transactions Coupon TAOT 2021-D A3 0.71 04/15/2026 - - - - 1.03 5/15/2025 Other Transactions Coupon TAOT 2024-A A3 4.83 10/16/2028 - - - - 684.25 5/15/2025 Other Transactions Principal Paydown JDOT 2022 A3 2.32 09/15/2026 - - 4,094.56 - 4,094.56 5/15/2025 Other Transactions Coupon UNITED STATES TREASURY 1.625 05/15/2026 - - - - 4,062.505/15/2025 Other Transactions Principal Paydown JDOT 2022-B A3 3.74 02/16/2027 - - 7,915.92 - 7,915.925/15/2025 Other Transactions Coupon UNITED STATES TREASURY 2.0 11/15/2026 - - - - 10,000.005/15/2025 Other Transactions Principal Paydown JDOT 2022-C A3 5.09 06/15/2027 - - 14,157.69 - 14,157.69 5/15/2025 Other Transactions Coupon UNITED STATES TREASURY 2.375 05/15/2027 - - - - 11,875.005/15/2025 Other Transactions Coupon UNITED STATES TREASURY 4.125 11/15/2027 - - 0.01 - 5,671.88 5/15/2025 Other Transactions Coupon UNITEDHEALTH GROUP INC 3.7 05/15/2027 - - - - 7,400.00 5/15/2025 Other Transactions Principal Paydown MBART 2023-1 A3 4.51 11/15/2027 - - 5,143.18 - 5,143.18 5/15/2025 Other Transactions Principal Paydown TAOT 2021-D A3 0.71 04/15/2026 - - 1,743.63 - 1,743.63 5/16/2025 Other Transactions Principal Paydown GMCAR 2023-2 A3 4.47 02/16/2028 - - 7,094.54 - 7,094.54 5/16/2025 Other Transactions Coupon GMCAR 2023-2 A3 4.47 02/16/2028 - - - - 356.615/16/2025 Other Transactions Coupon GMCAR 2024-4 A3 4.4 08/16/2029 - - - - 366.67 5/17/2025 Other Transactions Coupon MERCK & CO INC 4.05 05/17/2028 - - - - 1,822.50 5/18/2025 Other Transactions Principal Paydown HAROT 2022-2 A3 3.73 07/20/2026 - - 4,700.39 - 4,700.39 5/18/2025 Other Transactions Coupon HAROT 2022-2 A3 3.73 07/20/2026 - - - - 82.81 City of Pico Rivera Portfolio
Chandler Investment Transactions
May 2025
Enclosure 2
15b
Settlement Date
Transaction
Category Transaction Type Security Description Quantity Price Principal Interest Total Amount City of Pico Rivera Portfolio
Chandler Investment Transactions
May 2025
5/20/2025 Other Transactions Principal Paydown GMALT 2023-3 A3 5.38 11/20/2026 - - 11,538.50 - 11,538.50 5/20/2025 Other Transactions Coupon FEDERAL FARM CREDIT BANKS FUNDING CORP 4.5 05/20/2027 - - - - 7,425.005/20/2025 Other Transactions Coupon GMALT 2023-3 A3 5.38 11/20/2026 - - - - 287.54 5/20/2025 Other Transactions Coupon GMALT 2024-2 A3 5.39 07/20/2027 - - - - 539.005/20/2025 Other Transactions Coupon VZMT 2025-3 A1A 4.51 03/20/2030 - - 0.01 - 958.375/21/2025 Other Transactions Principal Paydown HAROT 2021-4 A3 0.88 01/21/2026 - - 1,567.62 - 1,567.62 5/21/2025 Other Transactions Principal Paydown HAROT 2023-1 A3 5.04 04/21/2027 - - 4,457.76 - 4,457.76 5/21/2025 Other Transactions Coupon HAROT 2021-4 A3 0.88 01/21/2026 - - - - 1.15 5/21/2025 Other Transactions Coupon HAROT 2023-1 A3 5.04 04/21/2027 - - - - 200.485/23/2025 Other Transactions Custody Fee Cash 266.18 - 266.18 - (266.18)5/25/2025 Other Transactions Coupon BMWOT 2024-A A3 5.18 02/26/2029 - - - - 625.925/25/2025 Other Transactions Coupon BMWOT 2025-A A3 4.56 09/25/2029 - - - - 836.005/31/2025 Other Transactions Dividend FIRST AMER:GVT OBLG Y - - - - 757.815/31/2025 Other Transactions Coupon UNITED STATES TREASURY 4.125 11/30/2029 - - - - 15,468.75 5/31/2025 Other Transactions Coupon UNITED STATES TREASURY 0.375 11/30/2025 - - - - 1,659.385/31/2025 Other Transactions Coupon UNITED STATES TREASURY 0.25 05/31/2025 - - - - 875.00 Changes of Market Values and Accrued Interests (242,819.45) Net Investment Transactions $ (26,328.97)
Beginning Balance as of 4/30/2025 34,530,237.84
Ending Balance as of 5/31/2025 $ 34,503,908.87
Contact Us
(714) 431-7000
Account

CITY OF PICO RIVERA
Date
05/31/2025
Page
1 of 4
IntraFi Cash ServiceSM, or ICS®, Monthly Statement
The following information is a summary of activity in your account(s) for the month of May 2025 and the list of FDIC-insured institution(s) that hold your deposits as of the date indicated. These deposits have been placed by us, as your agent and custodian, in deposit accounts through IntraFi Cash Service. Funds in your deposit accounts at the FDIC-insured institutions at which your funds have been placed will be "deposits," as defined by federal law. Certain conditions must be satisfied for "pass-through" FDIC deposit insurance coverage to apply. To meet the conditions for pass-through FDIC deposit insurance, deposit accounts at FDIC-insured banks in IntraFi's network that hold deposits placed using an IntraFi service are titled, and deposit account records are maintained, in accordance with FDIC regulations for pass-through coverage.

Summary of Accounts
Account ID Deposit Option Interest Rate Opening Balance Ending Balance *********354 Savings 4.30% $17,864,924.98 $19,728,037.00 TOTAL $17,864,924.98 $19,728,037.00
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

Commercial Bank of California
19752 MacArthur Blvd.

Suite 100
Irvine, CA 92612
133950-30A

CITY OF PICO RIVERA
6615 PASSIONS BLVD
PICO RIVERA, CA 90660
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66397

RETURN SERVICE REQUESTED
Enclosure 3
15c

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Account Summary - Savings
Statement Period 5/1-5/31/2025 Average Daily Balance $17,250,840.10 Previous Period Ending Balance $17,864,924.98 Interest Rate at End of Statement Period 4.30% Total Program Deposits 3,100,008.85 Annual Percentage Yield Earned 4.39% Total Program Withdrawals (1,300,000.00) YTD Interest Paid 283,454.58 Interest Capitalized 63,103.17
Current Period Ending Balance $19,728,037.00
Account Transaction Detail
Date Activity Type Amount Balance
05/01/2025 Withdrawal ($600,000.00) $17,264,924.98
05/02/2025 Deposit 8.85 17,264,933.83
05/08/2025 Withdrawal (700,000.00) 16,564,933.83
05/15/2025 Deposit 500,000.00 17,064,933.83
05/29/2025 Deposit 2,600,000.00 19,664,933.83
05/30/2025 Interest Capitalization 63,103.17 19,728,037.00 Summary of Balances as of May 31, 2025
FDIC-Insured Institution City/State FDIC Cert No. Balance Amalgamated Bank New York, NY 622 $247,903.65
American National Bank Omaha, NE 19300 247,903.65
Avidbank San Jose, CA 57510 247,087.30
BOKF, National Association Tulsa, OK 4214 247,903.65
Banc of California Los Angeles, CA 24045 247,903.65
Bank of Springfield Springfield, IL 19506 247,903.65
BankNewport Newport, RI 18129 247,797.42
Barclays Bank Delaware Wilmington, DE 57203 247,903.65
Brookline Bank Boston, MA 17798 247,903.65
Byline Bank Chicago, IL 20624 247,224.56
CASS COMMERCIAL BANK Des Peres, MO 1068 247,903.65
CNB Bank Clearfield, PA 13876 247,903.65
Citizens Bank, National Association Providence, RI 57957 151,969.63 City National Bank of Florida Miami, FL 20234 247,903.65 Coastal Carolina National Bank Myrtle Beach, SC 58864 247,903.65 Coastal Community Bank Everett, WA 34403 247,903.65
Coastal States Bank Hilton Head Island, SC 57756 247,903.65 ConnectOne Bank Englewood Cliffs, NJ 57919 247,087.30
CrossFirst Bank Leawood, KS 58648 247,691.91
Dime Community Bank Hauppauge, NY 6976 247,903.65
Dogwood State Bank Raleigh, NC 57095 247,903.65
Date
05/31/2025 Page
2 of 4
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of May 31, 2025
FDIC-Insured Institution City/State FDIC Cert No. Balance EagleBank Silver Spring, MD 34742 247,903.65
Enterprise Bank & Trust Clayton, MO 27237 247,903.65
First Commercial Bank Jackson, MS 57069 247,076.10
First Horizon Bank MEMPHIS, TN 4977 247,903.65
First National Bank of Pennsylvania Greenville, PA 7888 247,903.65 First Resource Bank Exton, PA 57967 247,903.65
First-Citizens Bank & Trust Company Raleigh, NC 11063 247,903.65 FirstBank Nashville, TN 8663 247,903.65
Five Star Bank Roseville, CA 35361 247,903.65
Flagstar Bank, N.A. Hicksville, NY 32541 247,903.65
Flushing Bank Uniondale, NY 58564 247,903.65
Genesee Regional Bank Rochester, NY 26333 247,903.65
Great Southern Bank Reeds Spring, MO 29546 247,903.65
HarborOne Bank Brockton, MA 59070 247,903.65
Investar Bank Baton Rouge, LA 58316 29.10
Israel Discount Bank of New York New York City, NY 19977 247,903.65 Landmark National Bank Manhattan, KS 5826 29.10
Legacy Bank & Trust Company Mountain Grove, MO 22319 247,877.12 Liberty Bank, N.A. Irvine, CA 35331 247,087.30
Merchants Bank of Indiana Carmel, IN 8056 247,903.65
Mission Bank Bakersfield, CA 34805 247,903.65
NBT Bank, National Association Norwich, NY 7230 247,903.65 NexBank Dallas, TX 29209 247,903.65
Old National Bank Evansville, IN 3832 247,903.65
One Florida Bank Orlando, FL 58811 247,903.65
Origin Bank Ruston, LA 12614 247,903.65
Peoples Bank Marietta, OH 6544 247,903.65
Pinnacle Bank Nashville, TN 35583 247,903.65
Popular Bank New York, NY 34967 247,903.65
Quad City Bank and Trust Company Bettendorf, IA 33867 247,903.65 Republic Bank & Trust Company Louisville, KY 23627 247,903.65 S&T Bank Indiana, PA 11124 247,903.65
SMBC MANUBANK Los Angeles, CA 18618 247,903.65
Salem Five Cents Savings Bank Salem, MA 23296 247,903.65 Shore United Bank, N.A. Easton, MD 4832 247,903.65
Simmons Bank Pine Bluff, AR 3890 247,087.30
Sound Community Bank Seattle, WA 57451 247,903.65
South State Bank, N.A. Winter Haven, FL 33555 247,903.65 Southside Bank Tyler, TX 18297 247,903.65
Date
05/31/2025 Page
3 of 4
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. %RyH X;K?S
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66397

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of May 31, 2025
FDIC-Insured Institution City/State FDIC Cert No. Balance Stearns Bank N.A. St. Cloud, MN 10988 247,903.65
Stellar Bank Houston, TX 58629 247,699.48
Summit Bank Eugene, OR 57706 247,903.65
Synovus Bank Columbus, GA 873 247,903.65
T Bank, National Association Dallas, TX 57703 247,087.30 Texas Capital Bank Dallas, TX 34383 247,087.30
The Bank of Tampa Tampa, FL 21031 247,323.33
The Dart Bank Mason, MI 5033 247,903.65
The Huntington National Bank Columbus, OH 6560 247,058.20 TowneBank Portsmouth, VA 35095 247,903.65
Truist Bank Charlotte, NC 9846 247,903.65
U.S. Bank National Association Cincinnati, OH 6548 247,903.65 UMB Bank, National Association Kansas City, MO 8273 247,903.65 United Bank Fairfax, VA 22858 247,903.65
Valley National Bank Morristown, NJ 9396 247,903.65
VeraBank Henderson, TX 3250 247,903.65
West Bank West Des Moines, IA 15614 247,903.65
West Coast Community Bank Watsonville, CA 57591 247,903.65 Western Alliance Bank Phoenix, AZ 57512 247,903.65
Winter Park National Bank Winter Park, FL 59105 247,903.65 Woodforest Natl Bank The Woodlands, TX 23220 247,903.65 Zions Bancorporation, N. A. Salt Lake City, UT 2270 247,903.65 Date
05/31/2025 Page
4 of 4
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

To: Mayor and City Council
From: City Manager
Meeting Date: June 24, 2025
Subject: PROPOSAL TO ESTABLISH A LEGAL ASSISTANCE FUND FOR

RESIDENTS IMPACTED BY IMMIGRATION & CUSTOMS

ENFORCEMENT (ICE) AGENCY DETENTIONS
Recommendation:

1. Direct staff to develop a legal assistance fund program to support Pico Rivera residents detained by the Federal ICE Agency, subject to eligibility criteria.

2. Authorize the City Manager to coordinate with nonprofit legal aid providers, advocacy organizations, and philanthropic partners to implement the program.

3. Approve initial program funding of $25,000 by appropriating from the FY 2024-25 General Fund Unassigned Fund Balance.

Strategic Priority:
4 - Health, Wellness & Safety - Create a safe and thriving City with low crime and high standards for health and wellness
Strategy:

4.2 Promote public safety to foster a secure community.

Fiscal Impact:

A preliminary estimate for launching the program ranges from $25,000 to $100,000, depending on scope and demand. Staff would seek approval of an additional appropriation of $25,000 from the FY 2024-25 General Fund Unassigned Fund Balance for the establishment of this initiative.

Background:

In response to recent federal immigration enforcement activity within the City, including the detention of a local resident under questionable circumstances, the City of Pico Rivera has received multiple inquiries from community members and advocacy groups regarding access to legal assistance.
16 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025

PROPOSAL TO ESTABLISH A LEGAL ASSISTANCE FUND FOR RESIDENTS

IMPACTED BY IMMIGRATION & CUSTOMS ENFORCEMENT (ICE) AGENCY

DETENTIONS

Page 2 of 3 ends

The City has historically taken the position of not cooperating with civil immigration enforcement under California law (SB 54) and has worked to ensure that all residents feel safe and protected. However, legal representation remains a critical gap for those detained during these operations, particularly individuals without the financial means to secure timely legal support.

Discussion:

Should City Council approve, City staff would establish a City-supported legal fund to assist residents of Pico Rivera who are detained or face removal proceedings as a result of ICE enforcement actions. The intent is to ensure due process and legal equity, while implementing responsible guardrails to ensure the program does not support individuals detained for serious criminal activity.

Program Objectives:
 Provide emergency legal defense or case navigation to detained individuals.  Connect families to trusted legal providers, such as CHIRLA, CARECEN, or the LA County Office of Immigrant Affairs network.
 Prevent wrongful detentions, protect constitutional rights, and reduce the risk of family separation or unjust removal.

Proposed Eligibility Guidelines
To ensure public resources are used responsibly, the following eligibility criteria have been developed for City Council consideration:

1. Residency Requirement:

Must be a current resident of the City of Pico Rivera or have verifiable community ties (e.g., local employment, school enrollment, or dependent children residing in the city).

2. Detention Context: Detained or facing removal solely as a result of a civil immigration enforcement action (e.g., workplace raid, enforcement sweep, or mistaken identity). Individuals with current or pending non-immigration-related criminal charges involving violence, drug trafficking, or weapons violations would not be eligible.

3. Financial Need: Must demonstrate inability to retain private counsel (e.g., via affidavit or nonprofit referral).

4. Case Review: Each case to be reviewed by a third-party legal service provider to confirm eligibility and appropriateness for support. No direct legal representation will be provided by the City; only funding or referral partnerships will be facilitated.

CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 24, 2025

PROPOSAL TO ESTABLISH A LEGAL ASSISTANCE FUND FOR RESIDENTS

IMPACTED BY IMMIGRATION & CUSTOMS ENFORCEMENT (ICE) AGENCY

DETENTIONS

Page 3 of 3 ends

5. Use of Funds: Funds may cover legal representation, bond assistance (as permitted), and case support. No funding may be used to challenge or appeal lawful criminal convictions unrelated to immigration status.

Proposed Funding Strategies
Funding for the costs of legal assistance can come from various funding sources, both internal and external. The initial up-front seed capital for the establishment of a healthy fund would be necessary to allow those in need of this type of legal assistance to be provided services promptly. The potential sources for consideration are as follows:
 Public-private partnerships with immigrant rights foundations, not-for-profits and philanthropic partners.
 General Fund allocations (subject to Council approval), or  Community Benefit Funds
Next Steps
Should City Council approve, staff will work to establish these sources in an expedited manner to ensure resources are provided to those impacted community members.

Additionally, staff will:
 Draft a formal program framework and intake/referral process in collaboration with legal partners.
 Identify potential nonprofit legal providers willing to administer or partner on case review and fund distribution.
 Return to Council within 30–45 days with a final implementation plan, budget recommendation, and legal agreements as needed.

Conclusion
The City of Pico Rivera has a responsibility to protect its residents' constitutional rights and support community stability. Establishing a legal defense assistance fund is a targeted, values-based response to a growing need — one that ensures fairness, transparency, and prudent use of public funds.

Steve Carmona
SC:AG:smc
A Regular Meeting of the Water Authority was held in the Council Chamber, 6615 Passons Boulevard, Pico Rivera, California.

Meeting was jointly held with the City Council and Water Authority. Items appear as listed on the combined agenda for the meeting of June 10, 2025.

Authority President Garcia called the meeting to order at 6:00 p.m.

PRESENT: Camacho, Lara, Lutz, Sanchez, Garcia
ABSENT: None
PUBLIC COMMENTS: None
CONSENT CALENDAR ITEMS:

Water Authority:

15. Minutes:
• Approved Water Authority regular meeting of May 13, 2025

16. Amendment No. 4 to Professional Services Agreement No. 23-71 with Tetra Tech, Inc. for the Water Main Replacement Project – CIP No. 50078. (500)

1. Approved Amendment No. 4 to Agreement No. 23-71, in a form approved by the General Counsel and authorized the Executive Director to execute Amendment No. 4 for a not-to-exceed amount of $13,100;

2. Authorized the Executive Director to execute Amendment No. 4 in a form approved by the General Counsel; and

3. Authorized the Executive Director to process change orders, as needed, for an additional amount of $27,000 revised total contingency not-toexceed $45,000 (approximately 25% of the total contract amount) for design and technical construction-support contingency.

Agreement No. 23-71-4

17. Notice of Completion and Change Order No. 3 for Per- and Polyfluoroalkyl Substances (PFAS) Treatment System Project-CIP No. 50042. (500)

1. Amended fiscal year (FY) 2024-25 Pico Rivera Water Authority (PRWA) Budget by appropriating $58,657 from the Water Authority Reserve Fund (Fund No. 550) to CIP No. 50042, Account No. 550.70.7340.54500- CIP50042;

2. Approved Change Order No. 3 for the PFAS Treatment System Project, CIP No. 50042 (Project), in the amount of $58,657, for a final construction contract amount of $5,000,642;
Tuesday, June 10, 2025
17 6-10-25 Water Minutes

Page 2 of 2 ends

3. Accepted the work as completed for the Project constructed by Metro Builders and Engineers Group, LTD. (Metro) and authorized the City Clerk to file the Notice of Completion with the Los Angeles County RegistrarRecorder; and

4. Authorized the City Manager or his designee to execute Change Order No. 3 and to release the retention payment to Metro following the mandatory waiting period from the date the Notice of Completion is recorded.

Motion by Commissioner Lutz, seconded by Vice Chairman Camacho to approve Consent Calendar Item Nos. 15 through 17. Motion carries by the following roll call vote:

AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: None REGULAR AGENDA: None
ADJOURNMENT:

President Garcia adjourned the Water Authority meeting at 9:10 p.m. in memory of World War II Veteran Ted Gonzalez; American Legion Post No. 341 Commander Jesse Elias; and Luz Maria Sigala, mother of Public Works employee Frank Sigala. There being no objection it was so ordered.

AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None
________________________________
John R. Garcia, President
ATTEST:
________________________________
Cynthia Ayala, CMC, Authority Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the Water Authority regular meeting dated June 10, 2025, and approved by the Water Authority on June 24, 2025.
_______________________________
Cynthia Ayala, CMC, Authority Secretary
To: President and Commissioners
From: Executive Director
Meeting Date: June 24, 2025
Subject: AMENDMENT NO. 2 TO AGREEMENT NO. 23-2256 AND A

PROFESSIONAL SERVICES AGREEMENT WITH WECK
LABORATORIES, INC.

Recommendation:

1. Approve Amendment No. 2 to Professional Services Agreement No. 23-2256 with Weck Laboratories Inc. to increase the contract amount by $10,000 for water quality testing for the remaining two-year term in the amount not-to-exceed $70,000; and

2. Authorize the Executive Director to execute Amendment No. 2 in a form approved by the General Counsel; and

3. Approve a Professional Services Agreement with Weck Laboratories Inc. for water quality sampling and testing for a not-to-exceed amount of $150,000 for a five-year term; and

4. Authorize the Executive Director to approve a Professional Services Agreement with Weck Laboratories Inc., in the amount of $150,000.

Strategic Priority:
4 - Health, Wellness & Safety - Create a safe and thriving City with low crime and high standards for health and wellness
Strategy:

4.4 Promote healthy living to maintain a thriving population. 18 PICO RIVERA WATER AUTHORITY AGENDA REPORT – MEETING OF JUNE 24, 2025 AMENDMENT NO. 2 TO AGREEMENT NO. 23-2256 AND A PROFESSIONAL

SERVICES AGREEMENT WITH WECK LABORATORIES

Page 2 of 3 ends

Fiscal Impact:

The fiscal year (FY) 2024-25 Adopted Budget includes $10,000 in Account No. 550.40.4920-54500 (Contracted Services) for water quality sampling for Amendment No. 2 to Professional Services Agreement No. 23-2256 with no additional appropriations needed. The increase associated with the award for the new agreement has been appropriately incorporated into the FY 2025–27 Biennial Budget. No additional appropriations are required at this time.

Discussion:

California water agencies are mandated by the State Water Resources Control Board to serve drinking water that meets all State and Federal regulations. The Pico Rivera Water Authority (PRWA) is a public water system that is required to use laboratories approved by the Environmental Protection Agency (EPA) to analyze its Unregulated Contaminant Monitoring Rule (UCMR) 5 samples. Weck Laboratories, Inc. (Weck) is an EPA-approved provider under the UCMR 5 program. This approval signifies that Weck has demonstrated the necessary technical capability and procedural compliance to perform analyses using EPA-designated methodologies. Laboratory participation in the UCMR program is voluntary and specific to the methods and contaminants defined within each cycle.

PRWA extracts groundwater directly from the Central Groundwater Basin, which is managed through the Water Replenishment District of Southern California (WRD), a contract agency with Weck. This agency performs all scheduled UCMR 5 and Title 22 Source Chemical monitoring within its service area. To maintain consistent uniform sampling, PRWA contracted with Weck to perform routine bacterial and coliform tests on its groundwater and water distribution system.

Originally, Agreement No. 23-2256 with Weck was set at a maximum of $60,000 for the two-year term. However, due to the increase in required sampling, staff request to amend the agreement by adding more funding. An additional $10,000 is requested to cover anticipated sampling costs in FY 2024-25, in support of testing requirements.

As the staff adheres to State and Federal regulations, routine water testing will remain a fixed service that will not be halted. To ensure that PRWA continues to meet the demands of State and Federal regulations while providing safe drinking water, staff recommend entering into a new five-year agreement with Weck for a not-to-exceed amount of $150,000, set to begin in FY 2025-26 and extend through subsequent years. Water sampling services are anticipated to cost approximately $30,000 per year.

Per the Pico Rivera Municipal Code (PRMC) 3.20.080B and 3.20.105, the City can procure through Sole Source when only one (1) vendor can obtain a commodity. Weck meets the state-mandated reporting turnaround for water quality sampling and testing for PICO RIVERA WATER AUTHORITY AGENDA REPORT – MEETING OF JUNE 24, 2025 AMENDMENT NO. 2 TO AGREEMENT NO. 23-2256 AND A PROFESSIONAL

SERVICES AGREEMENT WITH WECK LABORATORIES

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Pico Rivera City CouncilJune 24, 2025

Pico Rivera City Council
June 24, 2025