Agenda packet — Pico Rivera City Council, March 10, 2026 (part 2 of 2)

[Signatures on the following page]
TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY” “CONSULTANT”
CITY OF PICO RIVERA ARAS ENTERPRISES, INC.
______________________________ ___________________________________ Steve Carmona, City Manager Gabriela Barbarena, Founder & CEO Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Professional Services Agreement
ARAS ENTERPRISES, INC.

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EXHIBIT A

SCOPE OF SERVICES
Professional Services Agreement
ARAS ENTERPRISES, INC.

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EXHIBIT B

APPROVED FEE SCHEDULE
Professional Services Agreement
ARAS ENTERPRISES, INC.

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EXHIBIT C

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subconsultant that is not registered with DIR pursuant to Section 1725.5. Consultant and subconsultants shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subconsultant.

Professional Services Agreement
ARAS ENTERPRISES, INC.

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7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Consultant shall comply with and be bound by the provisions of Labor Code seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subconsultant that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. The Consultant and Subconsultants shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. If the Consultant or any subconsultant becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work. Consultant shall comply with and be bound by Labor Code Section 1810.

Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the Professional Services Agreement
ARAS ENTERPRISES, INC.

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provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subconsultant who will perform work on the project, Consultant shall be responsible for such subconsultant’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subconsultant a copy of those statutory provisions and a requirement that each subconsultant shall comply with those statutory provisions. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subconsultant’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subconsultant and upon becoming aware of the failure of the subconsultant to pay his or her workers the specified prevailing rate of wages.

Consultant shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent consultants serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subconsultants, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.

LEGEND
VIP Area
Fencing
VIP Entrance
32’ x 20’ x 2‘’
Stage
Dance
Area
Emergency Exit
Entrance/Security Check
Stage 32’x20’x2’ Restrooms/ADA
20’ x 30’ Toyota Booth
Green Room
Dance Area
20’ x 30’
Food Booths (10’ x 10‘)-grouped by vendor usage
Restroom Sinks
Vendor Booths (groups of 4 10’x10’ ea)
Bar
VIP Bar
Green Rooms

11.04.2023
returns
to Long Beach!
Día de los
Muertos
11am - 12:30pm
Starts at 3rd Street & Pine Ave
Grand Parade
Grand
Parade
DiaDe
los
MuerTos
presented by
ARTE y OFRENDAS FESTIVAL
presented by
SOCAL Sueños Foundation
12pm – 10pm
at Rainbow Lagoon Park
Grand Parade Dia de los Muertos & Arte y Ofrendas Festival

at the
Rose Bowl
EST. 1922
Entertainment by Rumberos Jazz
Refreshments will be served
Rose Bowl Stadium
Media Center, Breezeway
VIP Reception 11:00am
Program 11:30am
You are cordially invited
to the
VIP Reception
Co-Grand Marshals
Mayor Victor Gordo & Alice Mijares Recendez
Guest Speakers
Tyron Hampton, Pasadena City Council Member, Ist District Laura Farber, Past President, Tournament of Roses
Mistress of Ceremony
Crystal Torres, ARAS, Inc.

SUN
01 MAY

GOAL POST
10 YARDS

YOUTH SOCCER TOURNAMENT
40- 10' X 10' TENTS GOAL POST

CANOPY OVER TOP
20' X 30' X 10'
STAGE
16' X 30' x 24"
DJ
10' X 20'
10' X 20'

AUDIO TECHS
10' X 20'
251 E. FRONT ST.

COVINA, CA 91723
1(866) 217-2789
DESIGNED BY: ANGIE MENDEZ
REV. DATE: 04/13/2022

CINCO DE MAYO FESTIVAL
VERSION 3

ROSEBOWL- PASADENA
1001 ROSEBOWL DR.

PASADENA, CA 91103
EVENT DATE: 05/05/2022
Lety López
La Reyna del Mariachi

PASADENA AZTEC

DANCE G R OUP
Gustavo
Rivera
Youth Karate Tournament by
Copa Aztlan –Youth Soccer Tournament
Sponsors
Para mas informacion visite eventbrite.com/e/289973126427 o escanear el codigo (scan the code)

FESTEJA

PASADENA, CA
DOM
Familia y Tradición
Una celebración cultural gratuita para toda la familia, sin alcohol, organizada por el Rose Bowl.

Mercado de Artesania y Mas Espectáculos en vivo EMPIEZAN AL A 1pm Cinco de Mayo at the Rose Bowl

6608 Gretna Avenue l Whittier, CA 90606 l 323.887.4837 l aras-inc.com Tiered Management Fee Structure1 2
• Event Total Budget $250,000 or less, the Management fee would be 20% • Event Total Budget $251,000 to $500,000, the Management fee would be 15% • Event Total Budget $501,000 and over, the Management fee would be 10% 1 Larger-scale events are more complex and may require additional services, such as headliners and local talent mix for the entertainment. This requires more planning and on-site Management support which can be offset by a percentage of the entertainment budget or a flat fee agreement.
2 Management fee is subject to periodic refinement between the City of Pico Rivera and ARAS on an event basis based that would be based on the event’s scope of work, size and complexity.

Consulting Fees
• Graphic Design – $85.00 per hour
• Marketing, PR and Media plan – a budget will be submitted for approval prior to incurring any expense. The plan would include both traditional marketing and social media tactics; the marketing/promotion strategy supports the needs of each event. • Broadcast / Audio Visual production – a budget will be submitted for approval prior to incurring any expense.
• AMG Printing – a quote for any printing need will be submitted as agreed upon.

Labor Rate Hourly Rate Half-Day
Rate
Full-Day Rate
Principal / Project Manager $220.00 $880.00 $1,760.00
Marketing & Production
Executive
$205.00 $820.00 $1,640.00
Production Director $180.00 $720.00 $1,440.00
Creative & Entertainment
Producer
$173.00 $692.00 $1,384.00
Event Coordination Specialist $155.00 $620.00 $1,240.00 Outreach Coordinator $108.00 $432.00 $864.00
Day of Event Staff $68.00 $272.00 $544.00
6608 Gretna Avenue l Whittier, CA 90606 l 323.887.4837 l aras-inc.com Revenue Sharing Between City of Pico Rivera & ARAS
Sponsorships: Net Income
• City of Pico Rivera will receive 75% of any sponsorship confirmed • ARAS will receive 25% of any sponsorship confirmed
Alcohol Sales: Net Sales
• City of Pico Rivera will receive 15% of alcohol net sales Booth Vendors: Net Booth Fee
• City of Pico Rivera will receive 100% of net booth fee Food Vendor: Net Food Vendor Fee
• City of Pico Rivera will receive 100% of net food vendor fee Premium Experience Ticket Sales: Net Ticket Sales
• City of Pico Rivera will receive 75% of any ticket sales for any Premium Experience • ARAS will receive 25% of any ticket sales for any Premium Experience AGREEMENT NO. _______

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND

ALL OCCASIONS SERVICES

1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and ALL OCCASIONS SERVICES, (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”

2. RECITALS

2.1 City has determined that it requires professional services from a consultant to provide special event planning and management services.

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s February 6, 2026 proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.

3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s February 6, 2026 proposal to City attached hereto as Exhibit “B.”

3.3 “Commencement Date”: March 10, 2026

3.4 “Expiration Date”: March 9, 2029

3.5 “Optional Extension Expiration Date No. 1”: March 9, 2030

3.6 ““Optional Extension Expiration Date No. 2”: March 9, 2031

4. TERM
Enclosure 3
4c
Back to Agenda Outline
Professional Services Agreement

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The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below.

5. CONSULTANT’S SERVICES

5.1 City shall issue Task Orders as needed with a detailed Scope of Services on a case-by-case, event-by-event basis. The city reserves the right to select and assign Task Orders to Consultant(s) at its sole discretion.

5.2 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.

6. COMPENSATION

6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.

6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.

7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.

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8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.

10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Luke Swenty, Managing Member shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement.

No change shall be made in Consultant’s project administrator without City’s prior written consent.

11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall Professional Services Agreement

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be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.

12. INDEPENDENT CONSULTANT

12.1 Consultant is, and shall at all times remain as to City, a wholly independent consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City.

12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.

12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.

12.4 The Parties further acknowledges the following: (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that is separate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Consultant has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours, Consultant may set its own hours and location of work.

13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant Professional Services Agreement

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such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

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15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.

15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as Professional Services Agreement

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an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. INSURANCE

16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:

16.1.1.1 Premises, operations, and mobile equipment

16.1.1.2 Products and completed operations

16.1.1.3 Broad form property damage (including completed operations)

16.1.1.4 Explosion, collapse, and underground hazards

16.1.1.5 Personal Injury

16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Five Million Dollars ($5,000,000) umbrella or excess liability.

16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

16.1.4 Professional Liability Insurance against errors and omissions in the Professional Services Agreement

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performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.

16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.

16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.

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16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

17. MUTUAL COOPERATION

17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant’s services under this Agreement.

17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

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business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).

If to City: If to Consultant:

Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.

Pico Rivera, California 90660-1016
Facsimile: (562) 801-4371
Luke Swenty, Managing Member
All Occasions Services
14901 Adelfa Dr. #1361
La Mirada, CA 90637
With a courtesy copy to:

Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA 91746
Facsimile: (562) 692-2244

21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph

17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22.1. City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

Professional Services Agreement

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23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

25. WARRANTIES

25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.

25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.

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25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS

26.1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.

26.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

27. NON-WAIVER

27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.

27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

28. COURT COSTS AND ATTORNEY FEES
Professional Services Agreement

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In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.

31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.

32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.

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CITY OF PICO RIVERA ALL OCCASIONS SERVICES
______________________________ ___________________________________ Steve Carmona, City Manager Luke Swenty, Managing Member Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Professional Services Agreement

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EXHIBIT A

SCOPE OF SERVICES
Professional Services Agreement

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EXHIBIT B

APPROVED FEE SCHEDULE
Professional Services Agreement

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EXHIBIT C

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

Professional Services Agreement

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10. Consultant acknowledges that eight hours labor constitutes a legal day’s work. Consultant shall comply with and be bound by Labor Code Section 1810.

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provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

Consultant shall diligently take corrective action to halt or rectify any failure.

All Occasions Services
14901 Adelfa Dr. #1361
La Mirada, CA 90637
February 13, 2026
Javier Hernandez
Director of Innovation and Communications
City of Pico Rivera
6615 Passons Boulevard
Pico Rivera, CA 90660
RE: Proposal for Special Event Planning & Management Services Dear Javier,
All Occasions Services is pleased to submit this proposal to serve as the City of Pico Rivera’s lead event production partner for the 2026 Celebration Hub during the FIFA World Cup. We recognize that this event represents far more than a single weekend activation — it is a benchmark opportunity to support PR 2035, strengthen community pride, advance cost-recovery strategies, and establish a scalable framework leading into the 2028 Olympic and Paralympic Games.

All Occasions Services is a California-based event production firm specializing in large-scale civic festivals, open streets events, and multi-program community activations. With over 30 years of combined leadership experience in municipal event production, our team has successfully delivered citywide festivals, parades, and culturally centered public gatherings that require coordinated planning across public safety, public works, transportation, vendor management, and community stakeholders.

We understand that the Metro Open Streets grant funding will support eligible event components while grant administration and compliance remain with the City. Our role is to integrate grant-supported programming into a cohesive, community-centered experience while providing structured operational planning, scalable safety coordination, and transparent revenue pathways aligned with the City’s long-term cost-neutral objectives.

As the lead production partner, All Occasions Services will:
● Coordinate comprehensive event planning and operational execution ● Align closely with the City’s existing CBO collaborators and service partners ● Develop scalable attendance scenarios tied to public safety and traffic planning ● Implement transparent sponsorship and revenue-sharing models ● Deliver structured post-event reporting and operational templates to inform future annual implementation decisions
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 1 We approach this opportunity with a collaborative mindset. The 2026 Celebration Hub will serve as a foundational year for evaluating partnership compatibility, operational depth, and sustainable financial models. Our team is committed to working alongside City staff to deliver an event that is well-managed, fiscally responsible, culturally resonant, and reflective of Pico Rivera’s identity.

All Occasions Services accepts the City’s Professional Services Agreement as presented and confirms that this proposal shall remain valid for the period specified in the RFP. No addenda have been issued to date.

We appreciate the opportunity to submit our qualifications and look forward to the possibility of supporting the City of Pico Rivera in delivering a memorable and strategically impactful Celebration Hub.

Sincerely,
Luke Swenty
Managing Member
All Occasions Services
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 2 B. FIRM PROFILE.........................................................................................................................3

1. Company Information & Authorized Representative............................................................3

2. Summary of Firm................................................................................................................. 3

3. Financial Status & Stability.................................................................................................. 4

4. Proposal Validity.................................................................................................................. 4

5. Acceptance of Professional Services Agreement................................................................4 C. SAMPLE OF RELEVANT WORK & REFERENCES............................................................... 4

1. Fiesta de los Peñasquitos Parade & Festival...................................................................... 4

2. A Day at the Park – Pepper Park Multi-Cultural Festival..................................................... 6 References.............................................................................................................................. 7 D. SAMPLE EVENT BUDGET & REVENUE / PROFIT-SHARE MODEL.................................... 7 Event Scenario Assumptions...................................................................................................7 I. PROJECTED EXPENDITURES (EARLY ESTIMATE)......................................................... 7 II. REVENUE & COST OFFSET STRUCTURE.......................................................................9 III. TOTAL CONSERVATIVE REVENUE PROJECTION....................................................... 10 IV. NET COST SCENARIO....................................................................................................10 V. ACTUAL VS ESTIMATED EXPENDITURE PRACTICE....................................................11 VI. STRATEGIC REVENUE MAXIMIZATION OPPORTUNITIES..........................................11 E. PROPOSED STAFFING AND PROJECT ORGANIZATION..................................................12

1. Organizational and Management Approach...................................................................... 12

2. Primary Project Leadership & Executive Oversight........................................................... 12 Leadership Structure & Accountability...................................................................................13

3. Education, Credentials & Availability................................................................................. 13

4. Key Staff Roles and Commitment Levels.......................................................................... 14

5. Specialized Skills of Key Personnel...................................................................................14

6. Subcontracted Functions................................................................................................... 15 F. RELEVANT QUALIFICATIONS & ADDITIONAL CAPABILITIES..........................................15 Operational Structure & Documentation Discipline................................................................15 Revenue & Financial Transparency.......................................................................................16 Development of an Event Operations Framework.................................................................16 Procedural Risk Mitigation Practices..................................................................................... 16 Conclusion................................................................................................................................. 17 All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |2 B. FIRM PROFILE

1. Company Information & Authorized Representative
Legal Company Name:

All Occasions Services
Business Address:
14901 Adelfa Dr. #1361
La Mirada, CA 90637
Primary Contact / Authorized Negotiator / Signatory:

Luke Swenty
Managing Member
Phone: 650.466.8382
Email: [email protected]
Mr. Swenty is authorized to negotiate terms, execute contractual documents, and bind All Occasions Services to the commitments outlined in this proposal.

2. Summary of Firm
All Occasions Services is a California-based event production firm specializing in large-scale civic festivals, open streets activations, parades, and community-centered public events since 2015 (10+ years). The firm operates as a privately held company led by its Managing Members, Luke Swenty and Megia Swenty.

Office Location:

Southern California (La Mirada, CA), serving municipalities throughout Los Angeles County, Orange County, San Diego County, and surrounding regions.

Staff Structure:

All Occasions Services operates with a core executive leadership team supported by project-based coordinators, operations personnel, and trusted subcontracting partners. The firm intentionally limits concurrent large-scale productions to maintain executive-level oversight, operational precision, and responsiveness to municipal partners.

Core Services Include:
● Full-scale event planning and production
● Open streets and parade coordination
● Public safety and traffic coordination planning
● Vendor and sponsorship procurement
● Community engagement and programming integration
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |3 ● Cost recovery and revenue-share modeling
● Post-event reporting and operational documentation
All Occasions Services has successfully delivered multi-stage festivals, parades, and community celebrations requiring coordination with public works, fire departments, law enforcement, traffic engineers, and city administrative staff.

3. Financial Status & Stability
All Occasions Services is financially stable and in good standing. ● No history of bankruptcy.
● No pending or past litigation involving claims exceeding $25,000. ● No outstanding judgments.
● No mergers or acquisitions affecting company operations. ● No significant office relocations affecting continuity of service.

The firm maintains appropriate insurance coverage consistent with municipal professional services agreements.

All Occasions Services has successfully completed numerous municipal contracts without default, dispute, or termination.

4. Proposal Validity
All Occasions Services confirms that this proposal shall remain valid for a minimum of ninety (90) days from the date of submission, or longer if specified in the RFP requirements.

5. Acceptance of Professional Services Agreement
All Occasions Services has reviewed the City’s Sample Professional Services Agreement and accepts its terms and conditions as presented. No exceptions are noted at this time.

C. SAMPLE OF RELEVANT WORK & REFERENCES

1. Fiesta de los Peñasquitos Parade & Festival
Client: Rancho Peñasquitos Town Council
Location: San Diego County, CA
Event Type: Open Streets Parade & Community Festival
Attendance: Approx. 30,000+
Budget: Approximately $105,000
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |4 Event Overview
Fiesta de los Peñasquitos is a large-scale, open-streets community parade and festival that temporarily closes major roadways to vehicular traffic and transforms the corridor into a pedestrian-focused civic celebration. In the past, the event featured a multi-division parade, live music stages, youth programming, vendor marketplace, food court, sponsor activations, and family-oriented activities.

Services Managed In-House
All planning and coordination were performed by All Occasions Services, including:
● Master event planning and timeline development
● Vendor acquisition and management
● Entertainment booking and stage programming
● Parade route design and staging
● City liaison and stakeholder coordination
Tasks Shared with Stakeholders
● Marketing and promotional support was provided by the Town Council ● Community outreach coordination
Subcontracted Services
● Staging and A/V production
● Event rentals (tables, chairs, barricades)
● Electrical and power distribution
● Portable restrooms and sanitation
● Health department compliance support
Management Approach
AOS utilized a structured project management framework with milestone tracking, weekly coordination meetings, and a centralized communication system to align public safety, vendors, and production teams. The event was executed under a scalable safety plan to accommodate peak attendance surges while maintaining operational flexibility.

Unique Challenge & Strategic Solution
The parade route required complex traffic detours affecting multiple neighborhoods. AOS coordinated closely with public works and law enforcement to design staggered road reopening strategies.

Budget & Schedule Performance
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |5 The event was delivered on schedule and within the approved budget through proactive vendor contracting, early procurement pricing, and conservative contingency planning.

2. A Day at the Park – Pepper Park Multi-Cultural Festival Client: San Diego Unified Port District
Location: National City, CA (San Diego County)
Attendance: 5,000+
Budget: Approximately $70,000
Event Overview
This waterfront cultural festival required coordination with multiple agencies including public safety, port authorities, and environmental compliance bodies.

Unique Circumstance & Solution
Three days prior to the event, inclement weather required postponement. AOS coordinated with all vendors, entertainers, agencies, and sponsors to reschedule the entire festival 1.5 months later without financial loss or vendor attrition. Transparent communication and flexible contract structures allowed the event to be successfully re-executed within revised parameters.

Record of Performance
All events referenced above were delivered:
● Within approved budget
● Within defined scope
● In compliance with municipal permitting requirements
● Without public safety incidents
Record of Negotiation & Cost Containment
In multiple instances, municipal stakeholders requested scope adjustments due to budget constraints. AOS worked collaboratively with city partners to:
● Re-sequence entertainment programming
● Adjust infrastructure layout
● Modify staging requirements
● Increase vendor revenue offsets
These negotiated compromises preserved the integrity of the event while maintaining financial sustainability.

All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |6 References
Rancho Peñasquitos Town Council
Primary Contact: Rozanna Zane
Title: Project Lead
Phone: 619.994.8687
Email: [email protected]
San Diego Unified Port District
Primary Contact: Terrie Eichholz
Title: Senior Project Manager, Tidelands Activation Program Phone: 619.538.2514
Email: [email protected]
D. SAMPLE EVENT BUDGET & REVENUE / PROFIT-SHARE
MODEL
Event Scenario Assumptions
Two-day Cultural Celebration Hub + Open Streets activation including:
● Multi-stage programming
● Vendor marketplace
● Food & beverage zone
● Youth & cultural programming
● Traffic control & public safety coordination
● Revenue-sharing and sponsorship model
I. PROJECTED EXPENDITURES (EARLY ESTIMATE)
A. Project Management & Administration
Category Estimated Cost
Lead Event Production (AOS Fee) $55,000
On-Site Operations Management $15,000
Planning Support Subcontractor $10,000
Insurance & Admin Support $5,000
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |7 Subtotal $85,000
B. Production & Infrastructure
Category Estimated Cost
Main Stage (Sound/Lighting) $50,000
Secondary Stage $20,000
Power & Generators $30,000
Traffic Control Services $50,000
Barricades & Crowd Control $20,000
Portable Restrooms $25,000
Equipment Rentals $35,000
Signage & Wayfinding $10,000
Waste & Recycling $10,000
Subtotal $250,000
C. Talent & Programming
Category Estimated Cost
Cultural Performers $25,000
Headline Talent $20,000
Youth Programming $10,000
MC & Host Talent $5,000
Subtotal $60,000
D. City-Supported / In-Kind Costs
Category Estimated Cost
City Staff Overtime $35,000
Public Works Support $20,000
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |8 Law Enforcement Coordination $40,000
Permitting $10,000
Subtotal $105,000

TOTAL PROJECTED EVENT VALUE
$495,000 Cash + $105,000 In-Kind = $600,000 Total Operational Value II. REVENUE & COST OFFSET STRUCTURE
This model reflects conservative but scalable assumptions.

A. Vendor Marketplace Revenue
Assumptions:
● 150 Booths
● $450 per booth
Projected Revenue: $67,500
Revenue Allocation Example:
● 85% City
● 15% Vendor Acquisition Administration
B. Food & Beverage Participation Fees
Assumptions:
● 30 Food Vendors
● $750 participation fee
Participation Revenue:
30 × $750 = $22,500
Plus Optional % of Gross Sales:
● Estimated $300,000 combined gross sales
● 10% event share
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |9 Gross Sales Share = $30,000
Total F&B Revenue Potential: $52,500
C. Sponsorship Model
Level Quantity Amount Total
Presenting Sponsor 1 $50,000 $50,000
Gold Sponsor 2 $20,000 $40,000
Silver Sponsor 4 $10,000 $40,000
Community 8 $3,000 $24,000
Total Sponsorship Potential: $154,000
Revenue Share Example:
● 80% City
● 20% Sponsorship Incentive
D. Alcohol Sales Revenue Share
Assumptions:
● $200,000 gross
● 20% net event share
III. TOTAL CONSERVATIVE REVENUE PROJECTION
Revenue Source Estimated
Vendor Booths $67,500
Food & Beverage $52,500
Sponsorship $154,000
Alcohol Share $40,000
Total $314,000
IV. NET COST SCENARIO
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 10 Category Amount
Total Cash Production Cost $395,000
Revenue Offset $314,000
Estimated Net Cash Exposure ~$81,000
This model demonstrates:
● Significant cost reduction
● Conservative assumptions
● Achievable Year-One structure
● Path toward cost-neutrality in Year Two
V. ACTUAL VS ESTIMATED EXPENDITURE PRACTICE
In comparable Southern California events:
● Infrastructure often reduces 10–15% in Year Two due to route refinement ● Sponsorship performance improves with continuity
● Vendor count increases once brand equity is established This reinforces a sustainable, multi-year framework.

VI. STRATEGIC REVENUE MAXIMIZATION OPPORTUNITIES

1. Tiered vendor placement pricing

2. Multi-year sponsor agreements

3. Branded activation zones

4. Youth sports mini-tournament registration fees

5. Co-branded beverage partnerships

6. Metro co-brand amplification
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services |11 E. PROPOSED STAFFING AND PROJECT ORGANIZATION

1. Organizational and Management Approach
All Occasions Services utilizes a centralized leadership model supported by specialized operational roles and trusted production partners. For the 2026 Celebration Hub, AOS will serve as the City’s lead event production partner, providing comprehensive oversight of planning, coordination, and on-site execution while aligning closely with City staff and existing CBO collaborators.

The firm’s management approach emphasizes:
● Early scope alignment and milestone development
● Structured planning phases with defined deliverables
● Regular coordination meetings with City staff
● Integrated public safety and traffic planning
● Transparent financial tracking and reporting
● Post-event evaluation and operational documentation
AOS intentionally limits concurrent large-scale productions to ensure executive-level involvement and responsiveness throughout the lifecycle of each event. This approach supports accountability, continuity, and quality control.

2. Primary Project Leadership & Executive Oversight
Luke Swenty
Executive Director & Contract Lead
Managing Member, All Occasions Services
13+ Years of Municipal Event Production Experience
Mr. Swenty will serve as the City’s primary point of contact and contract lead. He will be responsible for:
● Leading all City coordination meetings
● Revenue modeling and cost-recovery strategy development ● Budget oversight and financial reporting
● Sponsorship framework development (in coordination with Programming Lead) ● Executive-level operational oversight
● On-site production leadership during event execution
Mr. Swenty’s background in finance and supply chain operations supports disciplined budget management, vendor negotiations, and structured milestone planning. He will remain directly involved throughout planning and fully present during event week.

All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 12 Megia Swenty
Director of Event Operations & Community Programming
Managing Member, All Occasions Services
20+ Years of Event Production Experience
Ms. Swenty will serve as Co-Executive Producer with direct responsibility for:
● Cultural programming development and entertainment acquisition ● Community organization coordination and outreach integration ● Sponsor negotiations and activation alignment
● Traffic and public safety coordination (in partnership with City staff) ● Vendor recruitment and layout planning
● On-site command coordination and execution oversight
Ms. Swenty brings extensive experience in large-scale cultural festivals and multi-stage productions. Her leadership ensures programming, logistics, and community engagement remain aligned with operational feasibility and City objectives.

Leadership Structure & Accountability
While responsibilities are clearly defined, both principals remain actively engaged in all major decisions. This dual-executive model ensures:
● Continuity of leadership
● Redundancy in critical oversight functions
● Responsiveness to City needs
● Clear escalation pathways
AOS intentionally maintains executive-level involvement throughout planning and implementation to support accountability, transparency, and partnership alignment.

3. Education, Credentials & Availability
Luke Swenty
● B.A., Finance and Supply Chain Operations Management
● 13+ years in event production and municipal coordination ● Specialized in operational logistics, cost control, vendor procurement, and public agency integration
● Current workload: AOS typically manages no more than two concurrent large-scale productions to preserve executive oversight capacity
Megia Swenty
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 13 ● B.A., International Business
● 20+ years in event production, including political fundraisers, galas, and major community festivals
● Specialized in programming, community engagement, and multi-stage event coordination
Both principals maintain availability for weekly coordination meetings, planning sessions, and full on-site presence during event execution.

4. Key Staff Roles and Commitment Levels
Name Title Primary
Responsibilities
Estimated
Commitment Level
Luke Swenty Executive Director &
Contract Lead
City liaison, revenue
modeling, budget
oversight, executive
decision-making,
on-site production
leadership
60-70% planning
phase / 100% event
week
Megia Swenty Director of Event
Operations &
Community
Programming
Cultural
programming,
sponsor negotiations,
vendor coordination,
traffic & safety
coordination, day-of
command oversight
40-50% planning
phase / 100% event
week
Rozanna Zane Planning &
Coordination
Subconsultant
Supplemental
planning support,
stakeholder
coordination,
documentation
assistance
As-needed planning
and support
The team structure allows flexibility to scale planning resources based on final scope and attendance scenarios.

5. Specialized Skills of Key Personnel
Luke Swenty
● Cost recovery and revenue-share modeling
● Vendor and sponsorship negotiation
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 14 ● Traffic control integration
● Municipal contract compliance
● Risk mitigation planning
Megia Swenty
● Cultural programming and entertainment acquisition
● Community stakeholder coordination
● Multi-stage production sequencing
● Large volunteer team coordination
Rozanna Zane (Subconsultant)
● Event planning strategy and coordination
● Civic partnership facilitation
● Multi-agency event integration

6. Subcontracted Functions
To support specialized technical services, AOS anticipates subcontracting the following functions as needed:
● Stage, sound, and lighting production vendors
● Electrical and power distribution providers
● Traffic control contractors
● Portable restroom and sanitation providers
● Equipment rental companies
Subconsultants are selected based on prior successful performance in municipal settings and familiarity with large-scale public events.

AOS retains full oversight of subcontracted services, including scope definition, procurement, contract management, and on-site supervision.

F. RELEVANT QUALIFICATIONS & ADDITIONAL CAPABILITIES
Operational Structure & Documentation Discipline
All Occasions Services maintains structured internal tracking systems using detailed spreadsheet-based financial and operational management tools. These systems support:
● Vendor tracking and payment monitoring
● Sponsorship invoicing and revenue reconciliation
● Budget-to-actual cost comparisons
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 15 ● Permit tracking and deadline management
● Equipment and infrastructure inventories
While technology platforms vary by project, our emphasis remains on clarity, accountability, and transparent reporting to municipal partners.

Revenue & Financial Transparency
Vendor participation, sponsorship commitments, and food and beverage revenues are documented through structured financial worksheets and reconciliation logs. These tools allow:
● Clear reporting to City staff
● Real-time visibility into revenue performance
● Alignment between estimated and actual event financials Our process prioritizes financial discipline over complexity, ensuring the City maintains full understanding of revenue pathways and cost offsets.

Development of an Event Operations Framework
Although AOS does not maintain a pre-packaged operations manual, we develop event-specific documentation throughout the planning and implementation process, including:
● Site maps and infrastructure layouts
● Staffing schedules and role assignments
● Load-in and load-out timelines
● Public safety coordination summaries
● Vendor and sponsor performance tracking
Following the event, these materials can be consolidated into a structured operational summary to support the City’s evaluation and long-term planning objectives.

This approach ensures that documentation reflects the actual event conditions rather than a generic template.

Procedural Risk Mitigation Practices
AOS utilizes established event management practices, including:
● Incident action planning
● Defined command structure coordination
● Clear communication protocols
● Vendor contract enforcement mechanisms
● Contingency planning for weather and attendance surges All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 16 These practices have allowed AOS to deliver events without public safety incidents and to adapt effectively when circumstances required rapid adjustment.

Conclusion
All Occasions Services approaches the 2026 Celebration Hub as both a signature community celebration and a strategic foundation for the City’s long-term special event framework. We recognize that this first-year implementation will serve as a benchmark for partnership effectiveness, operational scalability, and cost-recovery feasibility.

Our team combines executive-level leadership, structured planning processes, revenue-forward strategy, and collaborative municipal integration. We are prepared to work alongside City staff and existing community partners to deliver an event that is safe, financially responsible, culturally resonant, and operationally sustainable.

We appreciate the opportunity to submit this proposal and look forward to the possibility of supporting the City of Pico Rivera in delivering a successful and forward-thinking World Cup Celebration Hub.

All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 17 Proposed Fee Structure and Revenue
Sharing Framework
All Occasions Services is committed to providing flexible, transparent, and fiscally responsible event production services that align with the City of Pico Rivera’s operational preferences, budgeting practices, and long-term event strategy. Based on our experience supporting municipal partners, we offer two primary fee structure options: (1) a Project-Based Production Fee Model and (2) a Turnkey Event Budget Model. Each structure is designed to provide clarity, accountability, and scalability depending on the City’s desired level of administrative involvement and financial certainty.

Option 1: Project-Based Production Fee Model
Under the Project-Based Production Fee Model, All Occasions Services provides scalable event production services based on the level of planning, coordination, operational oversight, and program development required. Production fees are structured as a percentage of the total approved event budget and correspond directly to the scope of services requested by the City.

This structure provides flexibility, transparency, and the ability to align production services with the operational complexity, timeline, and overall objectives of each individual event.

Tier 1: Core Production Management (15%–20%)
The Core Production Management tier includes professional event planning, coordination, and executive-level operational oversight necessary to support successful event delivery. This tier includes recruitment and management of entertainment and procurement and management of operational service vendors required to support event infrastructure.

Services included in this tier include:

Pre-Event Planning and Coordination
● Development of comprehensive production timelines and implementation schedules
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 1 ● Budget preparation, monitoring, and financial tracking ● Coordination meetings with City staff, stakeholders, and designated partners ● Programming coordination, entertainment recruitment, contracting, and scheduling
● Site planning, event layout design, and logistical coordination ● Permit coordination support and administrative planning Service Vendor Procurement and Infrastructure Coordination ● Procurement, contracting, and management of operational service vendors, including staging, sound, lighting, sanitation, equipment rental, and infrastructure providers
● Coordination of vendor logistics, load-in and load-out schedules, and operational readiness
● Coordination with City departments including Public Works, Public Safety, and administrative staff
● Development of operational schedules and event run-of-show documentation Marketplace Vendor Operational Coordination (City-Managed Vendors) For events where the City or its partners are responsible for recruitment, assignment, and contractual management of marketplace vendors, All Occasions Services will provide final operational coordination to support successful event implementation.

This includes:
● Final pre-event communication with assigned marketplace vendors regarding operational logistics
● Distribution of vendor-specific event information, including booth locations (as assigned by City), load-in and load-out schedules, and site access instructions ● Communication of designated on-site points of contact and operational procedures
● Coordination of vendor arrival sequencing to support efficient and safe load-in ● On-site coordination support to facilitate vendor setup and operational readiness Recruitment, contracting, fee collection, and management of marketplace vendors remain the responsibility of the City or are included under the Full-Service Production and Event Development tier.

All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 2 On-Site Executive Production Oversight
● Executive-level production leadership and oversight
● On-site operational supervision and coordination
● Real-time troubleshooting and operational decision-making ● Coordination with City staff, service vendors, entertainment providers, and event stakeholders
Post-Event Close-Out and Reporting
● Vendor reconciliation and documentation coordination
● Post-event reporting and operational evaluation
● Post-event debrief meetings with City staff
A production fee at the upper end of this tier (up to 20%) may apply when events involve increased operational complexity, including multi-day or multi-location implementation, accelerated or compressed planning timelines, expanded staffing requirements, or complex coordination involving multiple City departments, service providers, and operational partners.

Tier 2: Full-Service Production and Event Development (30%–40%) The Full-Service Production and Event Development tier applies when All Occasions Services assumes comprehensive responsibility for marketplace vendor recruitment and management, promotional content development, and ceremonial and program creation.

This tier includes all Core Production Management services, plus:

Marketplace Vendor Recruitment and Management
● Recruitment, sourcing, contracting, and management of marketplace vendors, including merchant vendors, food vendors, informational booths, sponsors, and community participants
● Vendor marketplace planning, layout development, and coordination ● Vendor communications, compliance monitoring, and operational coordination ● Vendor load-in and load-out scheduling and on-site vendor management Volunteer Recruitment and Management
● Recruitment, coordination, and management of event volunteers ● Development of volunteer roles, assignments, and schedules ● Coordination of volunteer communications and pre-event instructions ● On-site volunteer check-in, supervision, and operational coordination All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 3 ● Integration of volunteer staffing into the overall event operations plan Volunteer management ensures adequate staffing support for operational functions such as guest services, vendor assistance, information booths, and event logistics, while maintaining clear supervision and coordination throughout the event.

Event Enhancements and Experience Development
● Development and coordination of enhanced event elements designed to improve attendee experience and engagement
● Planning and integration of interactive activations, themed environments, and experiential features
● Coordination of specialty programming elements such as photo activations, ceremonial features, branded environments, and community engagement installations
● Coordination with specialty vendors and partners providing enhancement elements
Event enhancements require additional creative planning, vendor coordination, and operational oversight to ensure seamless integration into the overall event production plan and alignment with City objectives.

Promotional and Marketing Content Development
● Design and development of event flyers and promotional materials ● Development of event schedules, program guides, and informational materials ● Coordination with City staff regarding event branding and promotional messaging Ceremonial and Program Development
● Opening ceremony planning and coordination
● Development of scripts for elected officials and speakers ● Development of master run-of-show scripts for all stages and programming areas ● Stage programming coordination and full-day stage schedule development Expanded Executive Production and Operational Oversight ● Full-service operational management across all planning phases ● Increased executive-level involvement throughout planning and execution ● Comprehensive coordination across vendors, partners, sponsors, and City departments
● Full event experience and program development support All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 4 A production fee at the upper end of this tier (up to 40%) may apply when events involve significant operational complexity, including multi-day or multi-location implementation, extensive vendor marketplace recruitment and management, active sponsorship solicitation and fulfillment coordination, accelerated planning timelines, larger-scale events requiring increased staffing and oversight, or complex coordination involving multiple agencies and partners.

These adjustments reflect the increased level of executive oversight, planning, coordination, creative development, and operational management required to successfully deliver complex or large-scale events.

Pass-Through Costs and Exclusions from Production Fee
The production fee covers professional planning, coordination, and management services only. Certain event-specific operational costs are not included in the production fee and are treated as pass-through expenses, subject to City review and approval.

Pass-through costs include, but are not limited to:
● Day-of event staffing, including supervisors, coordinators, stage managers, and operational staff
● Third-party vendor services and infrastructure costs
● Entertainment talent fees and performer-related expenses ● Equipment rentals and infrastructure costs
● Portable restrooms, sanitation services, and waste management ● Printing and signage production
● Any additional event-specific services or equipment approved by the City All pass-through costs are billed at cost and coordinated by All Occasions Services on behalf of the City. These costs remain fully transparent and subject to City review and approval prior to commitment.

Option 2: Turnkey Event Budget Model (Full-Service
Turnkey Production)
Under the Turnkey Event Budget Model, the City and All Occasions Services agree upon a fixed, not-to-exceed contract amount representing the total event production budget. The City pays All Occasions Services a flat fee, and All Occasions Services assumes full responsibility for planning, coordinating, managing, and delivering the event within that approved budget.

All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 5 Under this structure, All Occasions Services serves as the single point of responsibility for all event planning, vendor contracting, staffing, infrastructure, and operational execution. All production expenses, including service vendors, entertainment, staffing, equipment, infrastructure, and operational costs, are paid directly by All Occasions Services and managed within the approved contract amount.

This model provides the City with complete cost certainty, streamlined administration, and a single accountable production partner.

Services Included in Turnkey Model
The Turnkey Model includes all services provided under the Full-Service Production and Event Development tier, including:

Comprehensive Event Planning and Production Management
● Development and management of production timelines and implementation schedules
● Budget development, monitoring, and full financial management ● Coordination meetings with City staff and stakeholders ● Site planning, layout development, and logistical coordination ● Permit coordination support and administrative planning Entertainment Recruitment and Management
● Recruitment, contracting, scheduling, and management of entertainment talent ● Coordination of entertainment logistics and performance requirements ● On-site entertainment supervision and coordination
Service Vendor Procurement and Infrastructure Management ● Procurement, contracting, and management of all operational service vendors, including staging, sound, lighting, sanitation, equipment rental, and infrastructure providers
● Coordination and management of vendor logistics, load-in, load-out, and infrastructure installation
Marketplace Vendor Recruitment and Management
● Recruitment, contracting, and management of marketplace vendors, including food vendors, merchant vendors, informational booths, sponsors, and community participants
● Vendor layout planning, coordination, and operational management All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 6 Volunteer Recruitment and Management
● Recruitment, coordination, and management of event volunteers ● Development of volunteer assignments, schedules, and operational roles ● Coordination of volunteer communications and pre-event preparation ● On-site volunteer supervision and integration into event operations ● Management of volunteer check-in, deployment, and operational support Volunteer staffing is fully managed by All Occasions Services and incorporated into the overall turnkey production plan.

Event Enhancements and Experience Development
● Planning, development, and implementation of enhanced event experience elements
● Coordination of specialty programming, interactive activations, and engagement features
● Integration of themed environments, visual enhancements, and experiential components
● Coordination with specialty vendors providing event enhancement services ● Full integration of enhancement elements into the turnkey production plan Event enhancements are fully managed and incorporated into the overall turnkey production budget and operational framework.

Promotional and Ceremonial Program Development
● Design and development of event flyers and promotional materials ● Development of event schedules, program guides, and informational materials ● Opening ceremony planning and coordination
● Development of scripts for elected officials and speakers ● Development of master run-of-show scripts for stages and programming areas ● Stage programming coordination and full-day stage schedule development Event Staffing and On-Site Operational Management
● Recruitment, coordination, and management of day-of event staffing ● Executive-level event production oversight
● On-site operational supervision and coordination
● Real-time troubleshooting and operational decision-making Post-Event Reconciliation and Reporting
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 7 ● Vendor payment management and reconciliation
● Post-event reporting and operational evaluation
● Post-event debrief meetings with City staff
Revenue Collection and Distribution
Under the Turnkey Model, All Occasions Services assumes responsibility for marketplace vendor contracting and fee collection. Marketplace vendor participation fees, including merchant vendors, food and beverage vendors, and information booths, are paid directly to All Occasions Services and incorporated into the overall event financial structure.

Revenue generated from sponsorship agreements and alcohol sales will be distributed according to the mutually agreed revenue-sharing structure, as outlined below:
● Sponsorship Revenue: 80% City / 20% All Occasions Services ● Alcohol Sales Revenue: 80% City / 20% All Occasions Services All revenue collection and distribution will be documented and reported transparently to the City.

Financial Responsibility and Risk Management
Under this model, All Occasions Services assumes full financial responsibility for event production and vendor payment obligations within the agreed contract amount. All Occasions Services manages production costs, vendor payments, staffing expenses, and operational expenditures directly.

This structure provides the City with:
● A fixed, predictable event production cost
● Reduced administrative and financial management burden ● A single accountable production partner
● Streamlined vendor coordination and financial management ● Clear and transparent revenue-sharing mechanisms
All Occasions Services works collaboratively with the City to ensure the event aligns with City objectives, operational standards, and community expectations while maintaining fiscal discipline and accountability.

All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 8 Revenue Sharing Structure
All Occasions Services recognizes the importance of maximizing cost recovery opportunities while maintaining community accessibility. Our revenue-sharing structure aligns incentives while prioritizing financial benefit to the City.

Sponsorship Revenue
● 80% retained by the City
● 20% retained by All Occasions Services
This applies to sponsorships secured through All Occasions Services’ outreach and management efforts.

Vendor and Merchant Participation Fees (does not apply to option 2) ● 85% retained by the City
● 15% retained by All Occasions Services
This applies to vendor booth fees and merchant marketplace participation.

Food and Beverage Vendor Participation (does not apply to option 2) ● 85% retained by the City
● 15% retained by All Occasions Services
This includes food vendor participation fees and applicable revenue-sharing arrangements.

Alcohol Revenue (if applicable)
● 80% retained by the City
● 20% retained by All Occasions Services
This reflects the additional coordination and compliance requirements associated with alcohol service.

Ticketed Event Revenue (if applicable)
● 90% retained by the City
● 10% retained by All Occasions Services
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 9 This applies to ticketed programming or premium access components.

Transparency and Financial Accountability
All Occasions Services maintains structured financial tracking systems to ensure full transparency. All expenditures, revenues, and event-related costs are documented and available for City review. No production expenditures are incurred without City approval.

Collaborative and Flexible Approach
All Occasions Services is committed to working collaboratively with the City of Pico Rivera to determine the most appropriate fee structure for each event. Both the Project-Based Production Fee Model and Turnkey Event Budget Model are widely used by municipalities and can be tailored to align with the City’s operational preferences and financial objectives.

Our goal is to provide professional, transparent, and accountable event production services while supporting the City’s vision for successful and sustainable community events.

Sincerely,
Luke Swenty
Managing Member
All Occasions Services
All Occasions Services | City of Pico Rivera Special Event Planning & Management Services | 10 To: Mayor and City Council
From: City Manager
Meeting Date: March 10, 2026
Subject: CALIFORNIA HIGH-SPEED RAIL AUTHORITY – AMENDMENT NO. 1 TO REIMBURSEMENT AGREEMENT HSR24-26
Recommendation:

1. Authorize the City Manager, or his designee, to execute Amendment No. 1 to Reimbursement Agreement HSR24-26, in a form approved by the City Attorney, with the California High-Speed Rail Authority (HSRA) for the reimbursement of City costs associated with the review of project submittals and coordination with HSRA.

Strategic Priority:
3 - Infrastructure - Plan, fund, build, and maintain reliable and cost-effective infrastructure that contributes to enhancing quality of life.

Strategy:

3.3 Complete construction of necessary infrastructure projects to implement master plans in a timely manner.

Fiscal Impact:

Approval of Amendment No.1 to the Reimbursement Agreement HSR24-26 will allow the City to invoice the California HSRA for eligible costs incurred, such as staff time and consultant service fees, related to the review of project documents and coordination activities associated with the high-speed rail program. Although the total reimbursable amount cannot be estimated, any reimbursements received will be credited to Account No. 699.00.000.45000-CIP50029.

Discussion:

The California HSRA is responsible for the planning, design, construction, and future operation of the nation’s first high-speed rail system. As part of this effort, HSRA has initiated a detailed study of the Los Angeles–Anaheim segment, including the portion that 5 Back to Agenda Outline
CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 10, 2026
CALIFORNIA HIGH-SPEED RAIL AUTHORITY – AMENDMENT NO. 1 TO REIMBURSEMENT AGREEMENT HSR24-26

Page 2 of 2 ends

traverses the City of Pico Rivera. Within the City, the alignment generally follows the Burlington Northern Santa Fe Railway right-of-way, which runs in an east–west direction north of Slauson Avenue.

The proposed Amendment No. 1 to the existing agreement establishes a new reimbursement threshold in an amount not-to-exceed $75,000 and extends the term of the agreement through April 30, 2027. This agreement provides a funding mechanism for the City to be reimbursed for staff time and consultant services required to review technical studies, legal and right-of-way documents, design plans, and other projectrelated materials associated with the project’s planning, design, and construction.

Execution of this reimbursement agreement is strictly administrative and financial in nature. It does not constitute or imply the City’s support for the high-speed rail project.

Furthermore, it does not affect the City’s policy or legal position, nor does it limit the City’s ability to review, comment on, or express concerns regarding the project during the public review process for environmental documents.

Conclusion:

To remain actively engaged in the planning and design phases of the high-speed rail project, staff recommend the execution of Amendment No. 1 to Reimbursement Agreement HSR24-26 with the California High-Speed Rail Authority.

Steve Carmona
SC:NN:GE:np
Enclosure: 1) Reimbursement Amendment No. 1 to Agreement HSR24-26 5a
Enclosure 1
Back to Agenda Outline

To: Mayor and City Council
From: City Manager
Meeting Date: March 10, 2026
Subject: AMENDMENT NO. 3 TO AGREEMENT NO. 24-2348 WITH
SOUTHWEST PATROL, INC. FOR ARMED SECURITY SERVICES
Recommendation:

1. Approve Amendment No. 3 to Agreement No. 24-2348 with Southwest Patrol, Inc. for armed security services for an additional amount of $200,000 for a total not-toexceed amount of $918,000 through June 30, 2026; and

2. Authorize the City Manager to execute the amendment in a form approved by the City Attorney.

Strategic Priority:
4 - Health, Wellness & Safety - Create a safe and thriving City with low crime and high standards for health and wellness.

Strategy:

4.2 Promote public safety to foster a secure community.

Fiscal Impact:

The proposed amendment provides for an additional $200,000 in compensation to Southwest Patrol, Inc. for armed security services from March 10, 2026, through June 30, 2026. The $50 hourly rate remains unchanged from prior amendments, and sufficient funding is available in the fiscal year (FY) 2025-26 Public Safety Budget, Account No. 100.15.1500-54500 (Contract Services). No additional appropriation is needed at this time.

Background:

In February 2022, the City of Pico Rivera (City) adopted a Strategic Plan that identified five key priorities, with community health, wellness, and public safety at the forefront. This guiding vision underscored the City Council’s commitment to creating a safe and secure 6 Back to Agenda Outline
CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 10, 2026
AMENDMENT NO. 3 TO AGREEMENT NO. 24-2348 WITH SOUTHWEST PATROL, INC. FOR ARMED SECURITY SERVICES

Page 2 of 3 ends

environment for all residents, visitors, and businesses. Subsequent voter approval of Measure AB in November 2022 further demonstrated the public’s support for enhanced public safety investments and provided the fiscal resources necessary to implement targeted initiatives.

As part of the City’s proactive strategy to address emerging public safety challenges, staff observed a growing number of quality-of-life complaints from residents and businesses, particularly related to after-hours loitering, theft, and homelessness-related activity in high-traffic commercial corridors and public facilities. While the Los Angeles County Sheriff’s Department continues to provide essential law enforcement services, the City recognized the need to supplement its capacity with dedicated, high-visibility security personnel capable of providing targeted deterrence and engagement in problem areas.

In May 2024, the City entered into Professional Services Agreement No. 24-2348 with Southwest Patrol, Inc. under a pilot program to provide armed security services.

Southwest Patrol was selected based on its long-standing experience providing similar services to other cities and school districts across Southern California and its ability to offer services at competitive rates through a cooperative agreement with the City of Lawndale. The pilot program proved successful, and on September 24, 2024, the City Council approved Amendment No. 1, which increased the not-to-exceed amount to $359,000 and extended the agreement term through June 30, 2026, with the option for two, one-year extensions. On June 24, 2025, the City Council approved Amendment No. 2, which increased the not-to-exceed amount to $718,000 and extended the agreement term through June 30, 2026, with the option for two, one-year extensions.

Southwest Patrol’s professionalism, responsiveness, and community presence have been well-received. The firm’s uniformed officers provide daily patrols at City parks, facilities, and in commercial areas, helping to deter criminal activity, monitor encampments, and report maintenance or safety issues. This level of engagement has enabled sworn law enforcement officers to focus on priority incidents, enhancing the City’s overall public safety response.

Discussion:

Amendment No. 3 to Agreement No. 24-2348 with Southwest Patrol proposes an additional appropriation of $200,000 to continue providing armed security services throughout the remainder of the current contract term ending June 30, 2026. With this amendment, the total not-to-exceed contract amount would increase to $918,000, allowing the City to sustain current coverage levels and meet the growing demand for visible, responsive security personnel in key areas.

The services rendered by Southwest Patrol are provided at a rate of $50 per hour per guard and align with the pricing established in the City of Lawndale’s competitively procured contract. This consistency allows the City to leverage cost efficiencies through CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 10, 2026
AMENDMENT NO. 3 TO AGREEMENT NO. 24-2348 WITH SOUTHWEST PATROL, INC. FOR ARMED SECURITY SERVICES

Page 3 of 3 ends

its piggyback purchasing authority under Municipal Code Section 3.20.030(D), which permits cooperative purchasing arrangements with other government agencies.

Based on consultation with the City’s Public Safety Coordinator, feedback from the business community and residents, staff believes continued use of Southwest Patrol’s services is necessary to maintain a safe and secure environment. The contractor’s presence has been instrumental in addressing nuisance behavior, providing an elevated sense of security and providing peace of mind to the public, while allowing the Sheriff’s Department to respond to emergencies and calls for service.

Southwest Patrol has demonstrated its ability to operate in partnership with the City and uphold high standards of appearance, training, and accountability. As such, staff recommends approval of Amendment No. 3 and continuation of this successful public safety initiative.

Conclusion:

Staff recommends approval of Amendment No. 3 to Agreement No. 24-2348 with Southwest Patrol, Inc. to increase the contract amount by $200,000, bringing the total not-to-exceed amount to $918,000 through June 30, 2026, and authorizing the City Manager to execute the amendment in a form approved by the City Attorney.

Steve Carmona
SC:AG:cso
Enclosure(s): 1) Amendment No. 3 to Agreement No. 24-2348 2) Amendment No. 2 to Agreement No. 24-2348
3) Amendment No. 1 to Agreement No. 24-2348
4) Agreement No. 24-2348
AMENDMENT NO. 3

TO THE PROFESSIONAL SERVICES AGREEMENT
WITH SOUTHWEST PATROL, INC., AGREEMENT NO. 24-2348
THIS AMENDMENT NO. 3 TO AGREEMENT NO. 24-2348 FOR
PROFESSIONAL SERVICES WITH SOUTHWEST PATROL, INC. (“Amendment No. 3"), effective as of the date specified in paragraph 1 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and SOUTHWEST PATROL SERVICES, INC., (“CONSULTANT”).

RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement for Professional Services, Agreement No. 24-2348 (“Agreement”) relating to Armed Security in the City of Pico Rivera.

B. The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 5.1 of the Agreement.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. CONSULTANT’S COMPENSATION.

The compensation to be paid by CITY to CONSULTANT for the work and services identified in this Amendment No. 3 shall be as follows:

Total compensation for an hourly rate of $50 for armed guards, an additional amount of $200,000 for the period from March 10, 2026, through June 30, 2026, for a total not to exceed amount of $918,000 (Nine Hundred Eighteen Thousand Dollars).

2. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.

3. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No. 3 shall become effective as of March 10, 2025.

Enclosure 1
6a
Back to Agenda Outline
Amendment No. 3 to Professional Services Agreement No. 24-2348 SOUTHWEST PATROL, INC.

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA SOUTHWEST PATROL, INC.
______________________________ _________________________________ Steve Carmona, City Manager John Stirn, President
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Docusign Envelope ID: 816EF1C1- F562- 4C64- 8374- D2CF89624E87 AMENDMENT NO 2

TO THE PROFESSIONAL SERVICES AGREEMENT
WITH SOUTHWEST PATROL SERVICES, INC., AGREEMENT NO 24-348 THIS AMENDMENT NO 2 TO AGREEMENT NO 24-348 FOR PROFESSIONAL SERVICES WITH SOUTHWEST PATROL SERVICES, INC (" Amendment No 2"), effective as of the date specified in paragraph 1 hereof, is made and entered into by and between the CITY OF PICO RIVERA ("CITY"), and SOUTHWEST PATROL SERVICES, INC , (" CONSULTANT") -

RECITALS
A. CITY and CONSULTANT ( collectively referred to as the " PARTIES") have previously executed that certain Agreement for Professional Services, Agreement No. 24-348 Agreement") relating to professional services in the City of Pico Rivera B The PARTIES desire to amend said Agreement as set forth hereirf pursY. aaiit' to Section 5 1 of the Agreement.
vC ,
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:.
i „
T
1 MODIFICATION OF CONSULTANT' SCOMPENSATION
The compensation to be paid by CITY to CONSULTANT for the modifed- work and services identified in this Amendment No 2 shall be as follows.

Total compensation in accordance with the Consultant' sFee Proposal dated September 18th for an hourly rate of $ 50 for armed guards, an additional amount of $359, 000for the period from June 1, 2025 through June 30, 2026, for a total not to exceed amount of $ 718, 000 (Seven Hundred Eighteen Thousand Dollars).

2. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions ofthe Agreement between the CITY and CONSULTANT shall remain in full force and effect.

3. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No 2 shall become effective as of June 1, 2025
Enclosure 2
6b
Docusign Envelope ID. 816EF1C1- F562- 4C64- 8374- D2CF89624E87 Professional Services Agreement

SOUTHWEST PATROL SERVICES, INC

Page 2 of 2 ends

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No 2 to be executed and attested by their respective officers hereunto duly authorized CITY" " CONSULTANT"

CITY OF PICO RIVERA SOUTHWEST PATROL SERVICES, INC
Signed by:
r C. R5FRF1(. F4RF
Steve Carmona, City Manager
Dated 7/ 28/025
ATTE T ^` r . -
CDocuSigned
b
8D931AFEOF624E6...

John Stirn, President
Dated 7/ 28/025

APPROVED AS TO FORM
DocuSigned by: ,' lr Signed by:

Pnati, li , Q( AaV)— aslMain.
3DOC112gCD6DD40D'. RArR40710114FdQr
Cyrithia,- Ayla; LCity Clerk Arnold M Alvarez- Glasman, City Attorney Docusign Envelope ID: B9BF3E56- CEC7- 4613- BC38- 5DDFCDE41OBB AMENDMENT NO. 1

TO THE PROFESSIONAL' SERVICES AGREEMENT
WITH .SOUTHWEST PATROL; INC.,' AGREEMENT NO. 24-348
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 24-348 FOR PROFESSIONAL SERVICES WITH SOUTHWEST PATROL SERVICES; INC. ("Amendment No. 1"), effective as of the date specified in .paragraph 4. hereof, .is made and entered into by and between. the CITY OF PICO RIVERA :(`CITY"), .and SOUTHWEST PATROL, INC., CONSULTANT")

RECITALS
A. CITY and. CONSULTANT ( collectively referred to as. the "PARTIES") have previously executed that certain Agreement for Professional Services; Agreement No. 24-348 Agreement") relating to professional services. in the. City of Pica Rivera.

B The PARTIES desire. to amend said Agreement as set forth herein, pursuant to Section 5: 1' ofthe Agreement.

NOW, THEREFORE, THE :PARTIES AGREE As FOLLOWS:

1. TERM.

Notwithstanding any other provision of this Amendment No. .1., this modification in no. way affects, nor shouldit be construed to affect, the timing ofany.spect of the work included in the Agreement, particularly, the deadlines contained therein. However, the Term or "Expiration Date," defined ' in Section 3. 4. is hereby. amended as. follows:

3. 4 ' "ExpirationDate": June 30, 2026, with an option to extend an additionaltwo 2), one- yearterms.:

2. - : MODIFICATION OF CONS. ULTANT' SCOMPENSATION.. -
The compensation to be paid by CITY to CONSULTANT for the modified work and services identified: inthis Amendment:: Ng. 1. shall. be as follows:

Total compensation in accordance with the Consultant' s :Fee- Proposal dated September 18, 2024 :for an. .hourly rate of $50 for armed guards, and. a total amount. not to exceed $359;' 000, (Three Hundred Fifty -Nine Thousand Dollars).

EFFECT OF AMENDMENTS.

Except as .modified herein, either expressly or by necessary; implication, the terms and provisions of the Agreement between the CITY and .CONSULTANT. shall remain in_ full force: and: effect.

Enclosure 3
6c
Docusign: Envelope ID: B9BF3E56- CEC7- 4613- BC38- 5DDFCDE410BB Amendment No. 1 to' Professional Services. Agreement No. 24-348 SOUTHWEST. PA. ROL, INC.

Page 2 ends

4. . EFFECTIVE DATE:.

Unless otherwise specified herein, this ArnendmentNo.. 1shall become effective as of the date set forth below on which the last of the :parties, whether CITY or CONSULTANT, .executes: thi. Arnendment No. 1.

IN WITNESS WHEREOF, the parties hereto have caused . this Amendment No. 1to be executed and attested by their respective officers hereunto duly authorized.

CITY"
CITY: OF PICO RIVERA
Steve mona, City Manager
Dated:

ATT- EST':
f
CONSULTANT"
SOUTHWEST PATROL, INC.

EnedSI
by:

F4E205B28FB24A1...

John Stimn, President .

Dated:
9,/ 23/024

APPROVED AS TO FORM
Cynthia -Ayala ity Clerk Arnold M. Alvarez- Glasman, City Attorney CertlficateOf Completon
Envelope Id:- B9BF3E56CEC7461. 3BC385DDFCDE410BB Status: Completed Subjects Complete With Docusign; Amendment No. 1- Southwest. pdf Source Envelope:

Document Pages: 2
Certificate Pages; 4
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone:.( UTC- 08:0) Pacific: Time (US & Canada).
ecord -Tracking
Status: Original
9/ 23/024: 2: 57: 15PM
John. Stirn
mike@southwestpatrol. com
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:

Accepted: 9/ 23/024 2: 59. 48 PM
ID• eb9a422d- 10a0- 42b9- 992f- c87bf1664280
Signatures: 1
Initials: 1
Holde r: Samantha Mendez
smendez@pico-- riwera. org.

F4E205828E824A1.

Signature Adoption:. Drawn on Device
Using IP Address:. 166.9668. 121
Signed using mobile •
DowSlgIT
Envelope Originator:

Samantha Mendez
6615 Passons= Blvd
Pico Rivera, CA 90660.
smendez@pico- rivera. org
IP Address: 41. 176:3. 74
Location: DocuSign.

Sent: 9/ 23/024 2: 58: 45 PM,
Viewed: 9/ 23/024 2: 59: 48 PM
Signed: 9/ 23/024 3: 09:2 PM
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9/ 23/ 2024,: 58: 45 PM
9/ 23/024 2: 59: 48 PM.
9/ 23/024. 3: 09:2PM
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lectronic Record" and• Signature; Dsclosure.

To:

From:

Meeting Date:

Mayor. and City Council
City Manager
September 24,: 2024

AGENDA REPORT
Subject: AMENDMENT NO. 1 TO AGREEMENT NO, 24-348 WITH
SOUTHWEST PATROL, INC. FOR ARMED SECURITY

SERVICES
Recommendation:

1. Approve Amendment . No. 1 to Agreement No., 24-3' 48 with Southwest _ Patrol, .

Inc., 'for armed security services, as authorized under the City' s piggyback purchasing: procurement procedures in an amount not -to -exceed $ 359, 000. per fiscalyear from September' 25,'024, through- June :30, 2026, with the option for two'( 2)., one ( 1) — year extensions; and

2.. Authorize the City Manager to execute the amendment in a. form approved by. the.

City Attorney. ,:

Fiscal. Impact:

The rate for each security.. guard is $ 50 per hour, with the staff requesting 1.,. 00. hours of coverage annually for a duration of two. (2): years, amounting to a total of $359, 000 per fiscal year.. Sufficient funding is available' within the fiscal year ( FY) 2024-5 Adopted Budget -. General ' Fund- .(Fund 100) Public Safety Budget, Account No. 1: 00.5. 100- 54500 ( Contract Services). No additional appropriation is needed at this time:

Backgroun. di: :

In February . 2. 022, the City of Pico Rivera ( City) adopted a comprehensive Strategic Plan toguide itsdevelopment and priorities: Amongthe five. (5) key Strategic Priorities established by the City Council, the health, wellness, and safety of the community were at theforefront. This .priority reflects a :commitment to fostering a secure, healthy, and vibrant .environment, for all residents: city staff have :been diligently working toward this goal; by addressing the following core objectives: •
Mitigating homelessness: Implementing strategies to reduce, :the number of, individuals experiencing homelessness and providing resources. to support those in need.

CITY COUNCIL AGENDA REPORT _ MEETING OF SEPTEMBER 24., 2024 AMENDMENT NO.:. 1 TO AGREEMENT NO. 24-34. 8WITH SOUTHWEST PATROL, INC:. FOR ARMED SECURITY' SERVICES
Page '2 of 3 -
Promoting' public safety: Creating a secure community through proactive .safety measures and collaboration with .law enforcement..

Maintaining a. clean and attractive environment: Ensuring that: public spaces are safe, clean, and well -maintained to enhance the quality of life for residents.

Building a thriving, low -crime city: Establishing high standards for health, wellness, and crime prevention to. create a flour. ishing,' secure urban space:.

This commitment to public safety and • infrastructure was further solidified by the. passage of Measure AB in November 2022. Approved by an overwhelming 75% 0. of voters, :thit measure was a resounding endorsement of the City' svision: Measure 'AB allocated critical • . funding for infrastructure improvements and . public safety enhancements; empowering - the City to better address the needs of its growing population.

In recent months; however,' th City has. seen :a rising. number of quality -of -life. concerns from both residents and: local businesses, particularly during: after- hours. While 'the Sheriff' sDepartment continues to provide exemplary service, there .has been an uptick in homelessness - related issues and crimes' of opportunity; particularly in ' commercial districts. These challenges highlight the -need for additional . resources and support beyond. traditional law enforcement capabilities.

In order toeffectively address : these :emerging issues, the .City. has explored innovative approachesto supplement .the . capacity . of the ' Sheriff' s. Department by pursuing alternative methodsto strengthenpublic safetyand improve community; well- being.' The City of Pico Rivera is dedicated to. safeguarding its residents. andensuring. a high quality of life for all. ' '
Discussion:

By consulting with other cities in the Gateway .area and our Public Safety- Coordinator,' the : City.: found that Southwest Patrol' Inc. ( Southwest Patrol), could. likely provide supplemental services under a pilot, program. In May 2024; the City entered into Professional Services Agreement No: 24-348 with Southwest Patrol,. :under . a pilot program for Armed Security Services for a not -to -exceed amount of $ 59, 000 (Enclosure 2). 'Under: this. agreement, Southwest Patrol was able to provide• additional support in handling issues such as homeless encampments and petty theft,hereby allowing deputy sheriffs to focus on more serious criminal activities.

For 29 years; Southwest. Patrol has provided security services to bothprivate and public institutions; placing a strong emphasis on staff training and; a thorough hiring processfor their guards. In addition, Southwest Patrol: maximizes the appearance and presence of CITY COUNCIL. AGENDA REPORT — MEETING OF SEPTEMBER' 24, 2024 ..

AMENDMENT NO.. 1 TO AGREEMENT :NO. 24-348. WITH SOUTHWEST PATROL, INC. FOR: ARMED. S: ECU: RITY: SERVICES
Page3of3
their- security : Sherriff deputies, which . includes uniforms, equipment and vehicles, to convey professionaiisrn. and competency to the residents of Pico Rivera.

Southwest Patrol has. been. well- received by the. community; providing high visibility and prompt responses in parks, 'City facilities, and business areas Furthermore, they have a proven. record -of providing' armed security services to cities like Lawndale, Lakewood, Bellflower, in addition to the Garden Grove. and. La Habra School Districts. The services offered to Pica Rivera are consistent with the contract Southwest Patrol has with the City of Lawndale, which was awarded following a competitive procurement process.

Procurement.

The Pico . Rivera _Municipal; Code ( PRMC) Subsection ( D) -of Section. 3. 20: 030 — Cooperative or Piggyback Purchasing,. provides an exemption to competitive bidding when purchases are made "... by, though, or 'in concert with another public .agency..."' if the purchase was -made in compliance, with state laws &- local' rules. ' In April 2023, the City of. Lawndale .issued a Request for Proposal -( Enclosure. 3)- for Armed Security Services and advertised it publicly. ;The. City. Of Lawndale invited three. 3), companies that provided. qualified and responsive proposals to interview with the' City staff. All proposals were evaluated by a selection- committee_ that weighed. multiple factors such. as .cost,. experience levels, presentation, and references.. Ultimately, the City of Lawndale selected Southwest Patrol as the best suited match for their city.

Southwest :Patrol _has offered the. City .of Pico Rivera the same.ervices and°. rates as its existing contract with:. the. City -of Lawndale ( Enclosure 3) which includes a $ 50 hourly rate for -each guard. Therefore, approving Amendment: No. 1 will ensure. the City. will receive the same services and rates as the City of Lawndale. and it is in. accordance with statutory. authorities. andthe PRMC:.

Conclusion:

Staff recommends that City Council authorize the City Manager to approve Amendment No. 1 to Agreement No. 24-348 with Southwest Patrol, Inc. to provide armed guard protection and security services. .

Steve Carmona
SQ: AG: gsm
Enclosures: 1). Amendment No. 1 to Agreement No 24-348
2) Agreement : No: 24-348
3) City of Lawndale Contract and RFP with Southwest Patrol; ;Inc. , , A�REEMENT NO. 24.,.2348
PROFESSIONA!,..-SERVICES. AGREl;MENT
.BETWEEN THE CITY OF PICO RIVERA AND
SOUTHWEST.PATROL INC.

1. IDENTIFICATION
/, '
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and betwe,en the C,ity of Pico_ Rivera, a California municipal corporation ("City") and SOUTHWEST PATROL INC., ("Consultant"). City and Consultant are sometimes hereinafter' individu�lly referred ,to as ·a "Party" and collectively referred to as "Pa'rties."

2. RECITALS - I

2.1 .City has determined that it requires· professional services from a consultant to provide secifrity services at various loc�tions across the City of Pico Rivera. '- 1 2.2 Consultant represents that it is- fully qualified to perform such professional services b/-virtue bf its· experience and the training, education' and expertise of its principals� and employees. Consultant further represents that it is willing to accept responsibility for performing such- services in �ccordance with the terms and conditions set forth in_ this Agreement. ·
NQW, THEREFORE, for and in consideration .of the performance by the Parties of the mutut;ir-'?
ovenants and conditions herein contained, the Parties hereto agr�e as follows:

3. DEFINITIONS

3.1 "Scope of Services": Such professional services as are set forth in the Consultant's April 12, 2024 proposal to City attached hereto _as Exhibit "A" arid incorporated herein by this reference. - \,.,

3.2 "Approved Fee Schedule": Such compensation rates as are set forth in the Consultant's April 12, 2024 proposal to City attached hereto as Exhibit "B."

3.3 "Commencement Date": MAY 14, 2024

3.4 "E?Cpiration Date": MAY 13, �025

4. TERM
' - .
-
Th� term bf.this Agreement �hall commence at 12:00 a.m. on th� Commenceme'nt Date an_c! shall expire at 1.1 :59 p.m. on the Exp_iration Date unless_ extended by written agree_ment of ,the Parties or' terminated in acco�dance with Section 22 below.

5. CONSULTANT'S SERVICES
Enclosure 4
6d
1 5. 1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request,. in writing, changes in the Scope of Service' s. Any such changes mutually agreed upon by the Parties; and any corresponding increase or decrease in compensation, shall be incorporated- by written amendment to this Agreement. In no event shall .the _total compensation and costs payable to Consultant, under this Agreement exceed the sum of FIFTY- NINE THOUSAND DOLLARS ($ 59, 000) unless specifically approved in advance, in writing, by City.

5. 2 Consultant shall perform all work to -the highest professional standards of Consultant' sprofession and in a manner reasonably satisfactory to City.

6. COMPENSATION

6. 1 City agrees to compensate Consultant for the services provided, under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved -Fee Schedule.

6. 2Consultant shall submit to City an invoice, on. a . monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten 10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty ( 30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

6. 3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant . by City on a time -and -materials basis using Consultant' sstandard fee schedule. Fees for such additional services shall be paid within. sixty (60) days of the date Consultant issues -an invoice to Cityfor such services.

7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed_ byif or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations.- Without limiting the generality of the foregoing, if Consultant is an out-f- state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708. 02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement,- or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work- for another person or entity for whom Consultant was not working at the Commencement Date if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and ( ii) City has not consented in writing prior to Consultant' sperformance of such work.

10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required. to perform the services identified, in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to services
determine
under
the assignment
this
of its own employees to the performance of Consultant' s Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City' s premises.

INSERT NAME AND TITLE OF CONSULTANT' SPROJECT ADMINISTRATOR shall be Consultant' sproject administrator and shall have direct responsibility for management of Consultant' s performance under this Agreement. No change shall be made in Consultant' sproject administrator without City' sprior written consent. -

11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material ("written products") developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant' swork product, City shall comply with such laws to the extent feasible.

12. INDEPENDENT CONSULTANT

12. Consultant is, and shall at all times ' remain as to City, a wholly independent consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any. ofits officers, employees or agents shall have control over the conduct of Consultant or any of Consultant' semployees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any- manner employees of City. 12. 2The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint -employer relationship, or any other relationship between Consultant or Consultant' semployees except as set forth in this Agreement.

12. 3 City shall have no direct or indirect control over Consultant' semployees or sub -consultants with respect to wages, hours, and working conditions. In addition, City shall not deductfromthe Compensation paid to Consultant any sums required for -Social Security, withholding taxes, FICA, state disability insurance or any other federal; state or local tax or charge which may or may not be in effect or hereinafter enacted or required. as a charge or withholding_
employees or subconsultants.
on the compensation paid to Consultant, Consultant' s
City shall have no responsibility to provide Consultant, its employees or subconsultants with workers' compensation insurance or any other insurance. - -

13. CONFIDENTIALITY
All data, documents, discussion, or other information developed ' or received by Consultant or provided for performance of' this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14. NON -LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

15. The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permittedby law; be fully protected from any loss, injury, damage, claim, lawsuit; cost, expense, attorneys' fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement: Accordingly, the provisions of .this indemnity provision are intended by the Parties -to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges - that City would not enter into this Agreement in the absence of Consultant' scommitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant' sservices are subject to Civil Code Section 2782. 8, the above indemnity shall be "limited, to the extent required by Civil Code Section 2782. 8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. - -

15. 2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of -its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of City' schoice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant' sServices are subject to Civil Code Section 2782. 8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782. 8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15. 3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant' sfailure to pay City promptly any indemnification arising under this Section 15 or related to Consultant' sfailure to either: (i) pay taxes on amounts received pursuant to this Agreement or ( ii) comply with applicable workers' compensation laws.

15. 4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or. laws as to City, its officers, agents, employees and volunteers. -

15. 5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials,' employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant' ssubconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of City' s choice and expert witness fees and consultant fees.

15. 6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agree' ment. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined ' to be applicable to -the claim, demand,' damage, liability, loss, cost or expense., - - -

15. 7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of .competent jurisdiction or the California Public Employees Retirement System ( PERS). to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, -defend, and hold harmless City -for the payment of any employee and/ or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which wouldotherwisebe theresponsibility of City. -
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary,- Consultant and - any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/ or employee contributions for PERS benefits.

16. INSURANCE

16. During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant' sperformance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below: -

16..Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:.

16.. Premises, operations, and mobile equipment

16..:2Products and completed operations -

16..3 Broad form property damage ( including completed
operations) -- - - - -

16..4Explosion, collapse, and underground hazards

16..5 Personal Injury

16..6 Contractual liability
in the amount of One Million Dollars ($ 3, 000,0) per occurrence combined single limit; Five Million Dollars ($ 5, 000,00) aggregate for products/ completed operation; Five Million Dollars ($ 5, 000,00) general aggregate ( General aggregate must apply separately to Consultant' swork under this Agreement.); and Five Million Dollars 5, 000,0) umbrella or excess liability.

16..2Automobile Liability Insurance for owned, hired and non -owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($ 1, 000,00) per accident for bodily injury and property damage.

16..3Worker' s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer' sLiability Insurance with limit of no less than One Million Dollars ($ 1, 000,00) per accident for bodily injury or disease.

16. 2 Consultant -shall require - each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

1.6. 3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a
rating of at least A: VII in the latest
edition of Best' sInsurance Guide.

16. 4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or ( ii) take out the necessary insurance and pay, at Consultant' s
expense, the premium thereon.

16. 5 At all times during the term of this Agreement, Consultant shall maintain on file with City' s
Risk Manager a. certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City' s Risk Manager such certificate( s).

16. 6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.

16. 7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days' prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word " endeavor" with regard to any notice provisions.

16. 8 The general liability and automobile policies of insurance provided by Consultant shall be ,primary to any coverage available to City. Any insurance or selfin' surance maintained by City, its Officers, employees, agents or volunteers, shall be in excess of -Consultant' sinsurance and shall not contribute with it. -

16. 9 All insurance coverage provided -pursuant . to this Agreement shall not prohibit Consultant, and Consultant' semployees, agents or subconsultants, from waiving the right of subrogation prior to -a loss. Consultant hereby waives all rights of subrogation against the City.

16.0 Any deductibles or self -insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self -insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

16.1 Procurement of- insurance by Consultant shall -not be construed as a limitation of Consultant' s liability or as full performance of Consultant' s_ duties to indemnify, hold harmless and defend under Section 15: of this Agreement.,

16.2 If Consultant maintains broader coverage and/ or higher limits than the minimums shown above, the City requires and shall beentitledto the broader coverage and/ or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

17. MUTUAL COOPERATION

17. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant' sservices under this Agreement. -

17. 2 In the event any claim or action is brought against City relating to Consultant' s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

18. RECORDS AND INSPECTIONS
Consultant shall maintain full- and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access , and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities. -

19. PERMITS AND APPROVALS
Consultant , shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: ( i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant' sand City' sregular business hours; or ( ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below ( or to such other addresses as the Parties may, from time to time, designate in writing).

If to City:

Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615. Passons Blvd.

Pico Rivera, California 90660- 1016
Facsimile: ( 562) 801- 4765
With a courtesy copy to:

Arnold M. Alvarez- Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA. 91746
Facsimile: ( 562) 692- 2244

21. SURVIVING COVENANTS
If -to -Consultant:

John Stirn, President
Southwest Patrol, Inc.
1800 E. Lambert Rd. #155
Brea, CA 92821
The Parties agree that the covenants contained in Sections 13,-5and Paragraph

17. 2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22. 1. City shall have the' right -to terminate this Agreement for' any reason on five 5) calendar days' written notice to Consultant. Consultant shall - have the right to terminate this Agreement for any reason on sixty ( 60)- calendar days' written notice to City. The effective date of termination shall be upon thedatespecified" in the notice of termination. Consultant agrees that in the event of such termination, City' s obligation to pay Consultant shall be limited to payment only for those services' satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before - the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

22. If City terminates' this Agreement due' to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled Jo receive more than, the amount that would be,_ paid to Consultant for the full performance of the services required by this Agreement. 23: ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City' sprior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON- DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24. 1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment - withoutregard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24. 3 Consultant will cause the foregoing provisions _ to be inserted in all subcontracts for any work covered by this -Agreement except contracts or. subcontracts for standard commercial supplies or raw materials.

25. E WARRANTIES

25. 1 Each Party has received independent legal advice from its attorneys with respect .tothe advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each, Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party' sfailure to perform under this Agreement.

25. In executing this. Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has .relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation for disclosure of any matter whatsoever.

25. 3 .,It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS

26. 1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive --only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this. Agreerrment.

26. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution( s).

27. NON -WAIVER

27. 1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any ,subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist` on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

27. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulatiVe and shall be in addition , to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, b y statute, or" otherwise. The exerdise,. thcommencement of -the exercise, or the forbearance of the exercise by any Party of anyone or more of such rights, powers or remedies shall not preclude the simultaneous or laterexercise by `such Party` of any of all of such other rights, powers or remedies.

27. 3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City' ssole judgment, that' such failure" was due to causes beyond the control andwithout the fault or negligence of Consultant. 28: COURT COSTS AND ATTORNEY -FEES
In the event legal action shall be necessary to -enforce : any, term, "covenant , or. condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, Shall be entitled to its -reasonable court costs,_ - including accountants' fees and expert witness fees, if any; and attorneys': fees• expended in such action. The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY
If any term or provision of this Agreement or the -=application thereof to any person or ' circumstance shall; to any extent; be invalid or unenforceable, : then such - term or provision shall be amended t, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall" be enforceable. ' In such event, the remainder of this Agreement, or the application of such" term or provision` to persons or circumstances other than those as to which it is held invalid or unenforceable; shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law:

30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.
31: COUNTERPARTS
This Agreement maybe signed .inany one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing. aoriginal manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the samemanner as thoughanoriginally signed copy had been delivered._

32. ENTIRE AGREEMENT
All documents referenced as exhibits inthis Agreement are hereby incorporated. in this Agreement., In the event of any material discrepancy between the express provisions of this Agreement and :the. provisions of. any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with .respect to the transactions. contemplated. herein. No other prior oral or written agreements are binding upon the Parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing: and executed by City and Consultant.

Signatures on the following page]
TO EFFECTUATE THIS AGREEMENT, the Parties :have caused, the, ir'_: d, ulyt authorized representatives to execute this Agreement on the dates set forth below:

CITY"
CITY OF P. ICO: RIVERA- _ SOUTHWE. ST, PATROL,. INC..

CONSULTANT"
Steve Carmona, City Manager . JohhStirn, President
Dated: Dated: 05/ Q912024.

ATTEST:, ^ APPROVED AS TO FORM:

Arhold M. Alva ez- Glasman, City Attorney

EXHIBIT A
SOUTHWEST PATROL, INC.
ispo E.: Lambert Rd. #155
Brea; CA 92821
Www. southwestpatrol: com
Toll Free: (800) 716- 00.

Fax:: (714)29; 3906
Submittal,:: April 12, 2024,
Proposal for City of Pico Rivera
Security Patrol
Account. Manager: Mike. Gagon
Email: Mike@southwestpatrol. com
Cell: (562) 455- 6341
Table of Contents
Cover Letter 3
Related: Experience and: References .. 4.

Recognition 4
Project History 4'
References 5.

Qualifications and Experienceof Key. Personnel' 6
Organization Chart . 6
Method of.' Approach/ Communication 8
Post Orders 8
Daily Activity Report 8.

Incident Reports 9'
Hiring 9
Expertise and Training, 10,
Uniforms and Equipment • 10
Images of Uniform and Equipment: 11.

Cost Proposal . 12•

Page 2 of 12 ends

Cover Letter
John Stirn
President, Southwest Patrol,. Inc.
1800 E. Lambert Rd. #155
Brea, CA 92821
CeII: (714)29- 3905
April 12, 2024 •
Dear Phillip Marquez,
Southwest Patrol,, Inc. is submitting the enclosed proposal. in response to. the request for Security Patrol for the City of Pico; Rivera. 1, John Stirn, and- the Account Manager MikeGagon, understand. by submitting. the enclosed proposal, the terms and conditions. contained in the proposal become part of this document, .and. Southwest Patrol, :Inc. will be. bound by the terms of the enclosed proposal, subject to its terms .and. conditions, if selected as the successful. applicant.

I; and the Account Manager,. Mike Gagon, have authority to represent Southwest Patrol, .Inc.. for this proposal. We attest that all information submitted with this proposal' is true and correct.

John- Stirs
President, Southwest Patrol, Inc.
1800 E. Lambert Rd_. #155
Brea, CA. 92821
714)29- 3905
iohnAsouthwestpatroLcom•
Mike Gagon _.

Account Manager, Southwest Patrol, Inc.
1800 E. Lambert Rd. #155
Brea, CA 92821
562) 455- 6341
mi ke (a, southwestpatro 1. co m
Page. 3 of 12
Related Experience :and- References
Southwest Patrol, Inc'. is a :leading .private security corporationthat. serves. Southern California with a variety of services and a proven track recordof excellence:. Founded in: 1994 by John Stirn; a former police officer; :the company: has, grown to: have .over 300 trained and licensed security .guards. The companyoffers armed and unarmed security guards, .patrol services, alarmresponse, event security, executive protection, 24/ 7 Dispatch, -and fire watch. The company has a strong reputation among its clients and partners, who include" major corporations, :government agencies, schools; hospitals, - hotels,. shopping centers, and' residential communities; Most recently,' Southwest Patrol, Inc: was recognized by the City Of . Lakewood for the 2023' Service' Provider.' ofthe Year.:..

Southwest Patrol, Inc is Iocated in :Brea, California and :is a:' member of_ several professional associations and: organizations that allow us to stay current with industry standards- and' participate within .our communities. -
Recogriition
Private Security Patrols in Lakewood on Vimeo
Private' security continues to man nightpatrols: in. Lakewood ( spectrumnewsl. aim) OThe City Council approveda new partnership with Southwest Patrol, a leadingprivate securitYfirm, to conduct nightly patrols in... 1 ° lnstagram
Project History
Southwest Patrol, .Inc.: isconfident we can meet the recluiremerits' andexpectations of the city of Pico: Rivera. We have.' the skillsand expertise' gained from our -successful partnershipswith other City. and: law enforcement agencies, such as City of Bellflower, City of Lakewood, City of Lawndale, and City of Paramount where • we: haveprovided similar services for several years. Mike Gagon is the. Account Manager for the following three contracts, he would also be the Account Manager if successful -in this proposal.

Southwest Patrol, Inc. has been working with the.' City of Bellflower Public Safety since July 2018. Services provided, are uniformed: security officers: patrolling twelve different parks throughout the city :and' patrolling :city streets. -Security officers are patrolling to‘ ensure that illegal trespassing is not taking place on the property, evicting anyone found in violation, _checking for: suspicious activity such as theft: to vehicles or theft to businesses, :and locking all buildings according ' to the: scope of. services.

Southwest :Patrol, Inc. has been working with the •City of: Lakewoo: dsince April 2022..

Services provided - are armed uniformed: security guards. seven: nights: each week to six targeted areas, vehicles patrol through residential and major city streets, driving through parking Tots, and city facilities, and providing supplemental: patrolwith the. Los Angeles County Sheriffs. Lakewood Station: Any suspicious activity is immediately reported to the Los Angeles County Sheriffs Lakewood Station and security officers remain on site

Page 4 of 12 ends

EXHIBIT A
until law enforcement arrives. The City of Lakewood' recently awarded Southwest Patrol, Inc.' the 2023 Service Provider of the Year. award:

Southwest Patrol, Inc. .has been working with City of Lawndale since May 2023..

Southwest Patrol, Inc, providesuniformed: security officers that patrol: city buildings and surroundingareas, lobbies, and special events. The Security Guards are present to provide security and confidence . with the public, deter vandalism and unwanted behaviors, and lock/ unlock buildings as necessary.

References

1.. Name of Entity: City of Bellflower
Contact Person: Joel Hockman, Director. of Public Safety, Address: 1. 6600 Civic Center Dr., Bellflower, CA. 90706 Phone: (562) 95- 0124
Email: ihockmanAbellflower. orq
Dates of Service: July 2018 to Current
Types of Services Provided: Patrol Parks. and Facilities

2. Name of Entity: City: of: Lakewood
Contact Person: Josh Yordt, Director of Public Safety
Address: 5050 Clark Ave, Lakewood, CA 90712
Phone: (562) 866- 97. 71
Email: jvordtAlakewoodcitv. orq
Dates of Service: April 2022 to Current
Types of Services Provided: Supplement. Patrol for LA .County Sheriffs

3. Name of Entity: City of Lawndale
Contact Person: Michael Reyes, Director of Municipal Services Address:: 14616 Grevillea' Ave, Lawndale; CA. 90260
Phone: (310) 973- 3220
Email: mreves a©lawndalecitv. orq
Dates of Service: May 2023 .to Current
Types of Services Provided. Armed Guard Patrol

4., Client: Union• Pacifc Police: Department.

Contact: Ryan Lenhart
Phone: (323) 83- 0022
Address:: 2009 E. 25th St. Vernon, CA 90058
Description:: Supplemental Patrol for Union Pacific Police Contract. Start: July 2022 to Current
Page. 5of 12

5. Client: City ofParamount .

Contact: Rebecca :Bojorquez'
Phone: (562) 618- 4690
Email:. rmboiorquezaparamountcity: com.

Address: 1: 5001 Paramount Bivd; Paramount; :CA 90723;.

Description: Unarmed Guard Patrol ,; .`
Contract Start May. 2023 to Current.

Qualifications and Experience_ ofKey Personnel
Organization -Chart
John Stim
President
Mike Gagon
Account Manager
Pete Macias
Director of Operations
Safety & Training
Officer Security Supervisors
Security Officers
24/ 7 Dispatch
President John Stirn
John Stirn, President of Southwest Patrol, Inc: is involved in all aspects of the company.

John has a background in law enforcement and opened Southwest Patrol' in 1994 to. create a security company: that is cost effective, customizable to their clients, :highly trained and experienced, with a professional appearance: :'John performs monitoring at random throughout the operations to ensure.. the clientis receiving- the` level. of service. they expect; and employees are meeting the company' s .standards.

Account Manager, Mike Gagon . '
Mike Gagon will be. the Account Manager if awarded•' the contract. Mike Willbe your pointof contact for -any opportunities or_ challenges that arise during the time' of- contract.

Page, 6of 12
Mike has been with Southwest Patrol,, Inc. since 2005 and is considered a subject matter expert, in the: indust y. He will conduct random site visits to ensure supervisors and guards ' are. meeting the obligations agreed to. in the contractand act as a quality assurance monitor * the reso. urces .assigned.

Director of Operations,' Pete Macias
Pete :Macias has been with. Southwest Patrol, :Inc. siince. 1998 and oversees all of .

Operations including Safety. & Training Officers, the Security Supervisors, and the 24 hour a day, 7 days a week dispatch center. i Brea; California. Pete will. be responsible. for conducting site visits at all locations. identified in the contract and having a safety plan. and post -order for. each location..

Safety & Training Officer*
The .Safety & Training. Officer. is. a hands- on professional- responsible for .the development and: implementation of the company' straining, programs. Each, guard is enrolled . in a structured. training program,. from, new employee orientation, injury' and . illness prevention., loss -prevention, security awareness, and site -Specific continuing education program. The ,S' afety'&. Training Officer tracks training progress, and adjusts curriculum as needed to continually. -improve the training program over time.

Security Supervisors
The Security .Sup. ervisors oversee all the 'Security Guards throughout -the contract. It is:
the responsibility of the -supervisor to do routine checks on their employees to ensure. timeliness and assurance .that the employees are fit for duty. The supervisor. will. visit:
each employee Multiple -times throughout their shift .to monitor performance and .assist' with conflict resolution, .if needed. The supervisor will verify the employee is. meeting :all rest breaks based on their scheduled shift and taking either on -duty or off -duty meal. periods as. necessary. If the employee- is not able to arrive for the scheduled. work assignment:,, ormust end their work. assignrnent earlier than scheduled, the employee must speak. to.he supervisor directly; an email or text message will result. in the •same as a no show and disciplinary action. Will be taken.
2417 Dispatch Center
The. 24 hour a. day, 7 days a week' on- sitedispatch centerin Brea, California assists with communications to Southwest Patrol, Inc. management, surveillance; and local law enforcement, scheduling,, and issues -that may arise't any' ofthe locations in .this contract. The 24/ 7. Dispatch Center has on -site agents that can be' reached at (.800) 716= 0600any time. of the day.

Page. 7 of 12
Method of Approach/ Communication
As. outlined in the Southwest Patrol, Inc. Employee Handbook, security guards must review Post Orders ( written instructions at assignment), andfill out: the following' documents:

Incident Reports
Use of Force Incident Reports.

Daily Activity Reports
Supervisors are responsible for ensuring that security guards meetall expectations of _ post orders. and complete all documented information accurately. In addition,. management will randomly check documented information for accuracy. ' Post Orders
Management staff will assign work to all security guards.. Security guards will receive advance notice of assignments whenever possible so they can prepare' accordingly," Once they start an assignment, securityguards will report directly totheir supervisor for all matters related to its completion:

Before starting a :post- assignment, security guards will receive a shift schedule and a site .briefing ( post order) from their supervisor. Security guards must follow the post order and report any deviation to their supervisor as soon as: possible.. They must also note the: deviation on the :Daily ActiVity: Report. - - Daily Activity Report ,
Destiny Software is the software system used to track Daily Activity Reports. The software allows:

Secure and easy access to"h- e. reports online
Real- time monitoring and reporting of incidents
Customizable and flexible features to meet client needs.

Integration -with other security systems and devices ,
Security guards must: complete Daily Activity Reports every hour during- theirshift or_ otherwise; specified in post orders. The -reports must include:

Date. and time of the report
Shift change_ information
Record. of all routine preventative measures, -such as patrols, inspections, and addressing safety hazards --
Record: of any unusual activity, such as incidents, use of force, or, unexpected visitors
Proof of value, such -as. photos, videos, or audio recordings

Page 8 of 12 ends

incident: -Reports
Southwest :Patrol,, Inc, also uses Destiny Software for Incident Reports. The security guard must" complete: anIncident Report when something happens that requires. more documentation than. a Daily Activity .Report. The Incident Report' mustinclude:

Detailed description of, the incident, Such as time, location; people: involved, actions taken',, and outcomes : -
Proof -of value.,, sch. as. photos, videos, 'or audio 'recordings ofthe incident Any interaction with local law. enforcement
Any additional information required from the post orders Destiny Software will: notify the City' and all key. personnel :for the contract of the report via email ( see image below).. The security guard, must notify the Supervisor as soon .as practicable. The Supervisor will then notify the :Director of Operations .and the Account Manager, The Account- Manager. will work' directlywith the City. representative and provide additional resources forthe incident as needed.

Patrol Report for
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Hiring"
All. employees' undergo a' background check before they are hired,. hold .a valid. state - Issued registration from the Bureau ' of 'Security, and Investigative Services, and carry , their active licenses ;to .carry and operate a firearm, if applicable,: at all times: , Southwest Patrol, Inc. values a safe workplace with employees who are honest, .trustworthy,. qualified, reliable,', nonviolent, and. do not pose a risk of harm .to =their co- workers or others: To advance these concerns and interests, Southwest Patrol, Inc. may. investigate an individual' s: prioremployment history, personal references, and criminal

Page 9 of 12 ends

and educational background, as well as other relevant information that. Southwest Patrol, Inc. can reasonablyaccess to the extent permitted bylaw. - Southwest: Patrol, Inc. follows the California Fair Chance Act regarding criminal background checks in employment. The companymay perform background checks at random, or ifwe suspect a change in an employee' sbackgroundthat may affect their positions as an guard. Southwest Patrol, Inc:. depends on the accuracy of information . in the employment application, as well: as the accuracy of other data presented during the hiring process. Southwest Patrol, Inc. May exclude any individual from further consideration for employment, or terminate their employment ifhired, for any - misrepresentation, falsification, or material omissions in any of the information: To ensure that individuals who join: Southwest Patrol', :Inc.' are .well qualified and have strong potential to beproductive and successful, our, policy is:. to check the .employment references of all applicants, verify their criminal history and applicable licenses, and review their credit history, in compliance with state -and federal law.: By submitting this, proposal; Southwest Patrol, Inc. acknowledges sand agrees to, provide all information necessary to qualify each guard assigned to this potential contract.

Expertise and Training
Southwest: Patrol, Inc.. will ensure eachsecurity guard assigned to this. Contracthave. completed the following prior to .working on any of the .Iocations.- under this contract:.

Valid Bureau of Security & Investigative Services Security Guard Card o 4 hours of Powers., ofArrest .and Weapons of Mass: Detruction & Terrorism Awareness'
o 8 hours of continuing education completed annually -
32' hours of instructor led Security Officer Skills training- • Baton training (if carrying a baton)
Firearm Training and: valid Firearms Permit ( armed guards only), First Aid/ CP. Rand AED training -
Site Specific training for City of Pico Rivera
Uniforms and Equipment
Southwest Patrol, Inc. will maximize dress, appearance, andbearing as a means of conveying professionalism and competency' tothe public. Great emphasis: is placed on how a security guard looks and how they conductthemselves. If awarded this contract, uniforms will includename plate, black trousers, shirt, belt, shoes, and socks, Teach uniform will include a :shoulder patch on each shoulder .and a badge over the. Ieft pocket.- Security guards are equipped .with' handguns ( if trained), radios, flashlights; handcuffs, baking, ,and pepper- sray, allequipment is worn. on a Sani/ Sally Browne belt with keepers. The type, of equipment each guard carriescan be modified to fit theneeds of the City: Security guards are not permitted to carry any equipment that they are hot trained and licensed to carry and, in addition, being authorized by Southwest Patrol; Inc.

Page 10 of 12 ends

Southwest Patrol, Inc. utilizes professional vehicles fully equipped with emergency equipment such as dispatch radios, traffic cones, first -aid kits, emergency lights; and spotlights,
Images of Uniform and E• ui • ment

Page 11 of 12 ends

EXHIBIT B.

Cost Proposal
Position Hourly Rate
Unarmed Guard
Notes; Rateincludesguard and patravehicle.

Overtime and Holiday rate ischarged: at. 1.5tirnest

Page 12 of 12 ends

EXHIBIT C _

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls. for :services that, •in.• wh. ole .or in part; constitute " public works" as. defined in Division. 2, Part 7, Chapter 1 ( commencing. With Section 1. 720). of the California Labor Code (" Chapter 1"). , Further; Consultant, acknowledges that this.

Agreement :is su. bjectto. (a) Chapter 1 and ( b) the rules a. nd: regulations established by the 'Department of Industrial Relations (" DIR") •implementing .such statutes... Therefore, as to those Services that are. "public works", Consultant shall comply with and be bound by :all the terms, rules and regulations described in 1(a) and 1( b) as though set, forth: in full herein.

2. California law requires. theinclusion of specific Labor Code provisions• in• certain contracts. . The inclusion of such' specific provisions below, whether or not required ' by California law, does. not alter the meaning or scope. of Section 1 above..

3. Consultant shall be registered with the. Department of Industrial Relations in accordance with California Labor Code, Section 1725: 5,, and has provided proof of registration to City prior to 'the Effective., Date of this. Agreement. Consultant. shall not perform work with. any .subconsultant that is. not registered with DIR. pursuant to Section 1725. 5. Consultant: and sub. consultants shall maintain their registration with the 'DIR. in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any. time during the duration of the project, Consultant shall. immediately notify City. •

4. Pursuant to Labor Code Section. 1771.. 4, Consultant' s' Services are subject. to compliance monitoring and enforcement by DIR.. Consultant shall post job site notices, as prescribed by DIR regulations. .

5. Pursuant to Labor Code Section 1773. 2, . copies of the. _prevailing rate of :per diem wages for each craft, classification, or -type of worker needed to perform the Agreement are on file at. City Hall and will be made available to any interested party on request: Consultant acknowledges receipt of a copy of the DIR determination. of such prevailing rate of per diem wages, and .Consultant shall post such rates. at each job site covered by, this Agreement'.

6. Consultant shall comply With 'and be bound by the provisions of Labor Code Secti ons 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to .pay prevailing wages.. The Consultant shall; as a penalty to .City, forfeit $ 200: 00 for each calendar day, or portion thereof, for each worker paid Tess than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for -any public work done: pursuant to this Agreement by Consultant or by any subconsult' ant.. •

7. Consultant shall comply with and be bound by the provisions of Labor Code Section. 1776, which requires Consultant. and each subconsultant to: .keep accurate• payroll records and verify such records .in writing under penalty of perjuy; as. specified in. Section 1776; certifyand make such payroll records available for inspection as provided- by Section 1776; and inform city of the location of the records.

8. Consultant shall comply with and: be bound by. the :provisions of Labor :Code seq., concerning the employment of apprentices 'on public works projects. Consultant shall beresponsible for compliance with these aforementioned Sections for all apprenticeable .. occupations:. - 'Prior to commencingwork-.. under this Agreement; Consultant shall provide City "witha copy of the information submitted .to any applicable apprenticeship program. - Within 60 days, after concluding work - pursuant Icy this Agreement,. COnsultant and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under •tills: Agreement:'.

9. The Consultant shall not perform Work with any Subconsultant that has been debarred or: suspended. pursuant to .California Labor Code Section. 1777.. or any other federal or state .Iaw providing.: for the debarment of consultants from .public works.: The.

Consultant and Subconsultants shalt not ' be debarred or suspended throughout =the duration of this Contract pursuant, toLabor Code Section 1777. or any other federal or state law providing for the debarment of consultants from: public works. Ifthe Consultant or any subconsultantbecomes debarred or suspended duringthe duration of the: project, the Consultant shall immediately notify City:
1: 0. Consultant acknowledges that eight hourslabor constitutes' a legal day' s work. Consultant shall comply with and be bound by .Labor Code Section 1810.

Consultant shall comply with and beboundby, the :provisions of Labor Code Section 1813' concerning penalties for. workers' who work excess hours.. The Consultant shall; as a penalty to City, forfeit $ 25. 00. for eachworker employed in the performance of this Agreement by the, Consultant .or by any .subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours, in any one calendarday and: 40 hours in any, one calendar week in violation of the provisions of Division 2, Part7, Chapter 1, Article 3 of. the.. Labor Code.. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight, hours per day,. and -40 hours during' any one week' shall be :permitted upon public: work upon co• mpensation for all hours worked in excess of eight hours per day at not less than one_ and one- half times the basic rate, of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will: be, required. to secure the payment of compensation to its employees. ' In accordance with the provisions of California LaborCode Section 1861, Consultant hereby certifies. as -follows:,
I am aware of the provisions• of Section 3700 of the Labor Code which::
require every•. employer to be insured * against liability for' workers' - compensation ' or to undertake self- insurance in.' accordance with the provisions of that code, and: I will comply with such provisions; before commencing the performance of the work of this contract:"

12. 'For every.. subconsultantwho will perform work on the project, Consultant shall • be responsible for such subconsultant' scompliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written . contract -between. it and each .subconsultant a copy of those statutory provisions and . a •requirement that. each subconsultant shall comply with those statutory provisions. Consultant. shall be required to take. all.ctions necessary to. enforce such. contractual provisions and ensure subconsultant' s
compliance,. including, without limitation,. conducting a periodic review of the certified payroll records of the subconsultant. andupon becoming aware of the. failure of the subconsultant:. topay his or. her workers the specified :prevailing. rate of wages.

Consultant shall diligently _take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless - and defend ( at Consultant' s
expense with counsel reasonably acceptable: to
City) City, its. Officials, officers,. employees,. agents and independent consultants- serving in the role of City officials, and volunteers from. and against any demand or claim for. damages, -compensation, fines, penalties or:ther amounts arising out_f:rincidental to any acts .or omissions listed above by any person or entity. ( including . Consultant, its subconsultants, and. each of their officials, .officers, employees and agents) in connection with anywork undertaken or in connection with the Agreement, including without limitation the payment' of -all consequential damages,.. attorneys' fees, and other related costs and expenses. All duties of Consultant . under this Section shall survive the termination of' the Agreement.
1 CITY OF PICO RIVERA
Administration 65/ 2r2/02 y
Originating Department ` .! fete
rq— 23q' Gi, f, 44Wli. 4
r ,® ' CC, l")

CONTRACT/ AGREEMENT
COMPLIANCE FORM Project Agreement Number. c
Angelina Garcia . 4245.. ,
City Project Manager Contact $., Phone Ext.

Project Title: Providing Security Services at various; locationsacross the City of Pict) Rivera Account/ No.:

Contract/ Consultant (Firm & Contact): SOUthWest Patrol: IfC, Name: JOht1 Smith Address: 1800 E. Lambert Rd Suite 155 Brea CA, 92821. Phone No.:

1. CONTRACT/ ATTACHMENTS ( All items must be fully. e) cecuted & notarized for Construction Contracts) er; iflcc Von h ck ailrthat ppy, Exeuttue Assistarrt anld ' sk anag l ittial anEat . • • N/ A Attached EA RM: :

A. Contract/ Agreement • . n..I r 1. f l2/
B.. Exhibits 1 MIL v A
C Bond for Faithful Performance ( 2 copies) 4
n:

D: Bond for Labor and Materials ( 2 copies) -
om•
E. Power of Attorney V
2: CERTIFICATE OF INSURANCE ( 2. copies)
A. *Minimum Dollar• Coverages FI"I r l
v / l
B. General Aggregate n AA' Al,'
C. Products and: Completed Operations In C at/ 11/:

D. Personal and. Advertising. Injury I at t/<
E, Medical Expense 11. eil/ a!v / l
F. Automobile Liability :
0 G. Worker' s Compensation 171l
f/
H. Professional Liability (if applicable)• 111 i41 42 /.

I 30 -days Cancellation Notice n ab v / l
J. • Endorsement fI 11C
A combined single limit policy with aggregate limits in the amount of $1, 000;00 wi equivalent to the •required minimum limits (Standard Specifications 7-3). Satisfied?_ IliaYes I• he ronsigeivd
I No

3. PURCHASE REQUISITION ( amount) I$ $9; 000

4. Approved by City Council Nia Budgeted' IDate. N/ A
5: BUSINESS LICENSE '
A. License No. 0350. 9486 Verified by: Georgette Irnpecoven Date: 5/ 21/024 City Attorney Approved. (ernail_ tac ed) , , ,. Yes• J No I I Date: , • 0 Approved by City. Clerk:

J
Date: ! id'/ ( 1 .

City Manager' s Approval to . .. Proce d: Date: C ) 1.;,-.4.. • MIS FORM, CERTIFICATE -TOP INSURANCE;: FIESSIGNED PURCHASE REQUISIT ONFANEYON " C" OPY eF THE EijEC ID CONTRACT"( SUBMIT ED Te T E FINA OE CE & TMENT UPON APPROVAL ti Contract Compliance .Form
Frequently Asked Questions
Do I' needto place an agreement. number?
lithe Agreement number is known, assigned,_ or provided. bythe City Clerk' soffice, yes, please include. Agreement numbers .can be found on action agendas' or Questys if previously numbered_ such as amendments. If the agreement . is. new and agreement number is not: known, leave line blank and: City Clerk' soffice will assign it a new number.
22: In sections one and two, do- the, columns need- tobe checked and signed Off? Yes,. every row -must checked and signed off.:, = _
N/ A` Check for those items that are notapplicable to the: contract:

Attached -= Check off those --items included- in : the contract.. compliance packet..

EA _ Initials : by :the Department' sExecutive . Assistant or :their designee confirming all items necessary are. included in the. packet.

RNI: Initials : by. Risk. Management representative acknowledging confirming insurance provided meets the city' sinsurance requirements:

Is there an order to the way the .contractcompliance form needs. to be packaged? -
For efficiency purposes,. the City Clerk' soffice :asks that the contract Compliance form. isalways first and the Agreements to besigned, last. REMINDER, PLEASE' TAB. ALL DOCUMENTS REQUIRING SIGNATURE.

SOUTPAT- 03 ERODEMS
1COR&
tam......... ---- CERTIFICATE OF LIABILITY INSURANCE DATE ( MM/ DD/ YYYY) 6/ 7/ 2024
THIS CERTIFICATE IS ISSUED . AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER,. AND THE CERTIFICATE. HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, thepolicy( ies); must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy; certain' policies may require an. endorseinent: A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement( s).

PRODUCER License # 0757776
HUB International Insurance SerVlces Inc.
548 W. Cromwell' Avenue
Suite 101 .

Fresno, CA 93711

CONTACT
NAME:

Lisa Glynn

PHONE' ' ' - FAX
A/ C, No, Ext): I ( A/ C, No):

ADDRESS: lisa. glynn@hubinternational. com
INSURER( S) AFFORDING COVERAGE NAIL #
INSURER A.: Philadelphi' aIndemnity Insurance Company 18058

INSURED
Southwest Patrol, Inc.
isso E. Lambert Rd
Suite 155
Brea, CA 92821
INSURER B . Starstone National Insurance -Company .' 25496 INSURER C : Arch Insurance Company 11150
INSURER D': Underwriters at Lloyd' s London . 15792
INSURER E .. .

INSURER: F :

COVERAGES . CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO ' CERTIFY' THAT THE POLICIES. OF -INSURANCE : LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY• PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,. TERM OR CONDITION' OF ANY CONTRACTOR OTHER DOCUMENT WITH. RESPECT TO WiIICH. THIS .

CERTIFICATE MAY BE ISSUED -.OR MAY PERTAIN, THE INSURANCE AFFORDED - BY THE . POLIO ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES: LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .

INSR
LTR. TYPE OF INSURANCE -
ADDL
INSD
SUBR

WVD POLICY NUMBER

POLICY EFF

MM/ DD/ YYYY)

POLICY EXP

MMIDD/ YYYY) LIMITS
A X :.COMMERCIAL GENERAL LIABILITY
X PHPK2674076 4/ 1/ 2024 4/ 1/ 2025 :

EACH OCCURRENCE 1' 000,00

DAMAGE TO RENTED '
PREMISES'( Eaoccurrence) CLAIMS - MADE X OCCUR , 100, 00 MED EXP ( Any one person)' 5' 000
PERSONAL F.. ADV INJURY . 1, 000,00
GEN' L
X

AGGREGATE
POLICY
OTHER:

LIMIT 'APPLIES PER:

LOC
GENERAL AGGREGATE 3, 000,00
PRODUCTS'- COMP/ O AGG 3, 000,00
Prof Liab - Occ - 1, 000,00

B AUTOMOBILE LIABILITY

ANY AUTO

AUTOS ONLY'

AUTOS' ONLY
X AUTOSULEb

AUTOSONLY
X APB4000057# 1 4/ 1/ 2024 4/ 1/ 2025

COMBINED SINGLE LIMIT'
Ea accident) 1, 000,00
BODILY INJURY'( Per person)
BODILY INJURY (Per accident).
per accidentDAMAGE
A X :

J
UMBRELLA. LIAB

EXCESSLIAB

X OCCUR
CLAIMS - MADE PHUB907134. 4/ 1/ 2024 4/ 1/ 2025 .. AGGREGATE EACH OCCURRENCE . 5, 000,00
5, 000,00
DED X RETENTION $, 102000
C WORKERS COMPENSATION •
AND

ANYPEMPLOYERS' PROPRIETOR/ PARTNER/ EXECUTIVE OPRIETORPIABILITY' OFFICER/ MEMBER EXCLUDED?
Mandatory in NH).

If yes, describe - tinder '
DESCRIPTION OF OPERATIONS below .

Y1N
NIA
ZAWCI9429307 4/ 1/ 2024 4/ 1/ 2025 ' •

X STA UT E ERH
E. L. EACH ACCIDENT. 1, 000,00
EL. DISEASE -- EA EMPLOYEE 1, 000,00
E. L. DISEASE - POLICY LIMIT . 1, 000,00
p Hired& NonOwned- Auto RTSHNOA- 01672 • 4/ 1/ 2024 4/ 1/ 2025 : Limit 1, 000,00 DESCRIPTION OF OPERATIONS / LOCATIONS'/ VEHICLES ( ACORD' 101, Additional Remarks Schedule, may be attached If more space is requl ed) Additional Insured: City of Pico Rivera, its officers, employees, agents and volunteers Endorsements Attached: PIGLDSG1013; PICANXAICH0020511, CA2048B1013, SSNCAENDCW00020723

CERTIFICATE HOLDER CANCELLATION
City' of. Pico Rivera
Administration Department
6615 Passions Blvd
Pico Rivera, CA 90660 -

SHOULD -ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE,

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS:

The ACORD name and logo are registered marks of ACORD
Pglicy Number:: PHPK2674076 • PI- GLD= SG (10/ 13)
THISENDORSEMENT." CHANGES THE POLICY:. PLEASE: READ: IT CAREFULLY:

GENERAL LIABILITY. DELUXE ENDORSEMENT:.

SECURITY SERVICES
This_ endorsement modifies insurance providedunder the_ f011owing,.

COMMERCIAL; GENERAL LIABILITY COVERAGE PART; •
It is' understood and agreed' that..he. following extensions only apply iri. the event: that no other specific_ coverage. forthese extensions' are provided under this policy: If such specific coverage applies the - terms, conditions and: limits of that coverage are the sole and exclusive .coverage applicable. under this policy, unless otherwise noted .on this. endorsement. • The. following. is a:. summary of the: Limits of ; - Insurance -and. additional coverages provided by this endorsement., For complete details, On specific coverages; consult thepolicy contract wording.

Coverage Applicable _ _ Limit. ofInsurance.-: Page #
Damage to. Premises' Rented to. You • 1, 000,00' '' 2
Watercraft Used in Security
Services only.
2 Medical Payments. 20, 000 2.

Medical Payments — Extended Reporting Period: 3 years 2 - Supplementary Payments — Bail Bonds = 2, 500 • 3
Supplementary Payments — Loss. ofEarnings 500 per day 3'•, Em .lo ee. Indemnification Defense. Coverage far Employees' - 15, 000. • . 3 Additional Insured.- Broadened Named Insured Included - 3 Additional. Insured —:Managers and Supervisors Included • 3 Additional Insured - Managers,: Landlords, or Lessors of Premises.

Included : 3
Additional Insured = Lessors of Leased. Equipment — Automatic Status When ' Required in. Lease Agreement With You -
Included 4 •
Additional Insured- Grantors of Permits" Included 4
Additional.: Insured _: Blanket Additional Insureds by Contract. Included . ' 4 , Limited Rental:. Lease Agreement Contractual Liability 50; 000 :. 5 Transfer of Rights of. Recovery Against Others To Us Clarification , 5 Dutiesin the Event of Occurrence,; Offense; Claim or. Suit Included = - 5 Unintentional Failure to Disclose Hazards. Included . - 6‘ Liberalization , .- Included . 6
Bodily Injury— Mental Anguish • Included 6
Assault and Battery Coverage with Extended Property Dariiage Included 6 Errors. and. Omissions Coverage . Included 7
Incidental. Medical Malpractice Included 9
T
Page .1, of'0 •
2013 Philadelphia• Indemnity Insurance Company_
Includes copyrighted material of Insurance Services. Office, Inc.,. with its permission:

PI- GLD- SG (10/ 13)
A. Damage to Premises Rented to You

1. If damage by fire to premises rented to you is not otherwise excluded from this Coverage Part, the word fire is changed to fire, lightning, explosion, smoke, or leakage from automatic fire protective systems where it appears in:
a. The last paragraph of SECTION 1— COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions;
b. SECTION III —‘LIMITS OF INSURANCE, Paragraph 6.; and c. SECTION V — DEFINITIONS, Paragraph 9. a.

2. If damage by fire to premises rented to you is not otherwise excluded from this Coverage Part, the words fire insurance are changed to insurance for fire, lightning, explosion, smoke, or leakage from automatic fire protective systems where it appears in SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, Subsection 4. Other Insurance, Paragraph b. Excess Insurance. _

3. The Damage To Premises Rented To You Limit section of the Declarations is amended to the greater of:
a. $ 1, 000,00; or
b. The amount shown in the Declarations as the Damage to Premises Rented to You Limit.

This is the most we will pay for all damage proximately caused by the same event, whether such damage results from fire, lightning, explosion, smoke, or leaks from automatic fire protective systems or any combination thereof.

B. Watercraft
SECTION I — COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions, Paragraph g. Aircraft, Auto Or Watercraft does not apply to security services performed on or about watercraft.

C. Medical Payments — Limit Increased, Extended Reporting Period If COVERAGE C MEDICAL PAYMENTS is not otherwise- excluded from this Coverage Part:

1. The Medical Expense Limit is changed subject to all of the terms of SECTION III — LIMITS OF INSURANCE to the greater of:
a. $20, 000; or
b. The Medical Expense Limit shown in the Declarations of this Coverage Part.

2. Under SECTION I — COVERAGES, COVERAGE C MEDICAL PAYMENTS, Subsection 1.

Insuring Agreement, Paragraph a., Item ( b) is amended to read:
provided that:
b) The expenses are incurred and reported to us within three years of the date of the accident; and

Page 2 of 10 ends

2013 Philadelphia Indemnity Insurance Company
Includes copyrighted material of Insurance Services Office, Inc., with its permission.

PI- GLD- SG (10/3)
D. Supplementary Payments
In the SUPPLEMENTARY PAYMENTS — COVERAGES A AND B provision, Items 1. b. and 1. d. are amended as follows:

1. The' Iimit' for the. cost ofbail bonds is changed from $ 250' to $2, 500; and

2. The limit for loss of earnings is changed from $ 250 a day to $500 a day.

E. Employee Indemnification Defense Coverage
In the SUPPLEMENTARY PAYMENTS — COVERAGES A.ND B provision; the following. is added:

We will pay,. on your behalf; defense costs' incurred by an " employee" a criminal. proceeding.

The most we will pay' for any "employee" who is alleged to be directly involved in a criminal proceeding is $ 15, 000regardless. of the numbers of "employees," claims or "suits" brought or persons or organizations making 'Claims or. bringing suits."
F: Who isan Insured
SECTION II — WHO IS AN INS. URED is amended as follows:

1. If coverage for newly acquired or formed organizations is not otherwise . excluded from this Coverage Part, Paragraph 3. a. is changed to. read:
a. Coverage. under this provision is. afforded until the ehd ofthe; policy. period;

2. Each of the following is also an insured:
a. Broadened Named Insured Any organization. and subsidiary, thereof which you control and actively manage on the effective date of this Coverage Part. However, coverage does not apply to any organization or subsidiary not named in the Declarations as Named Insured, if ' they are also insured under anothersimilar policy, butforits termination or. the exhaustion of its limits ofinsurance:
b. Managers and Supervisors.— If you are an organization other than a partnership or joint venture, your. managers and supervisors, arealso insureds, but only with respect to their duties as your managers and supervisors.
c. Managers, Landlords, or Lessors. of Premises,— Any person or organizationwith respect to their liability arising out of the ownership, maintenance or use of that part of the premises leased or rented to you subject to the following additional' exclusions:

This insurance does not apply to:
1) Any " occurrence" which takes placeafter you cease to be a tenant in that premises; or
2) Structural alterations, new construction or demolition operations performed by or on behalf of that person or organization.

Page 3 of 10 ends

2013 Philadelphia Indemnity Insurance Company
Includes copyrighted material .ofInsurance Services Office, Inc., with its permission., PI- GLD- SG (10/ 13)
d. Lessors of Leased Equipment — Automatic Status When Required in Lease Agreement With You — Any person or organization from whom you lease equipment when you and such person or organization have agreed in writing in a contract or agreement that such person or organization is to be added as an additional insured on your policy. Such person or organization is an insured only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization.

A person' sor organization' sstatus as an additional insured under this endorsement ends when their contract or agreement with you for such leased equipment ends.

With respect to the insurance afforded to these additional insureds, this insurance does not apply to any " occurrence" which takes place after the equipment lease expires. e. Grantors of Permits — Any state or political subdivision granting you a permit in connection with your premises subject to the following additional provision:
1) This insurance applies only with respect to the following hazards for which the state or political subdivision has issued a permit in connection with the premises you own, rent or control and to which this insurance applies:
a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners or decorations and similar exposures;
b) The construction, erection, or removal of elevators; or c) The ownership, maintenance, or use of any elevators covered by this insurance. f. Blanket Additional Insureds by Contract — Any person or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy. Such person or organization is an additional insured only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused, in whole or in part, by:
1) Your acts or omissions; or - -
2) The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured.

A person' s or organization' sstatus as an additional insured under this endorsement ends when your operations for that additional insured are completed.

With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:

This insurance does not apply to:
1) "Bodily injury," "property damage" or "personal and advertising injury" arising out of the rendering, of, or the failure to render, any professional architectural, engineering or surveying services, including:

Page 4 of 10 ends

2013 Philadelphia Indemnity Insurance Company
Includes copyrighted material of Insurance Services Office, Inc., with its permission.

PI- GLD- SG (10/ 13)
a) The preparing, approving, or failing to prepare. orapprove,, maps, shop drawings,. opinion' s, -reports; surveys,. fieid orders.,' change orders or drawings and specifications; or
b) Supervisory, .inspection, architectural -Or -engineering activities. 2) "Bodily injury" or " property' damage" occurring. after; a) All work, .including materials, parts or equipment furnished' inconnection with such work, on -the project ( other than service,• maintenance or repairs) to be performed by or on behalf ofthe• additional insured( s): atthe location of the covered operations has. been completed; or' •
b) That, portion of "yourwork" but of .which the injiiry .ordarriage arises has; been put to. its intended" use by any person or organization other than another contractor or, subcontractor engaged in performing operations for a; principal as a part of the same. project.

G.. Limited Rental Lease Agreement Contractual Liability The following is added to SECTION I.— COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Subsection. 2. Exclusions, Paragraph b. Contractual Liability:
3) Based onthe named insured' s. request at the time of claim; we -agree -to indemnify the • named insured for their liability assumed in •a contract or agreement regardingthe rental or lease of a. premises• onbehalf of their client; up to $ 50; 000.

This coverage extension only applies to rental lease agreements. -This coverage is excess over any renter' sliability insurance of the client.

H. Transfer of Rights of Recovery Against Others To Us • As a clarification, the following. is added to SECTION. IV — COMMERCIAL GENERAL LIABLITY.

CONDITIONS, Paragraph a. Transfer- of. Rights of Recovery Against Otliers. To: Us:

Therefore, the• insured can waive .the insurer' srights. of recoverypriorto: the.' occurrence: of a loss, provided .the. waiveris made in a• written contract: - - I. Duties in the. Event of Occurrence; Offense; Claim Or Suit

1. VUhen. yo: ureport an. 'occurrence" (coverage for which is: provided by this" policy) to your compensationinsurance carrier, and this " occurrence" later• develops into a liability claim, failure to report such "occurrence" to us at thetime of Such " occurrence shall not be deemed in violation. of SECTION IV _ COMMERCIAL GENERAL LIABILITY• CONDI. TIONS, Paragraph 2.

Duties in the Event of Occurrence, Offense, Claim or Suit.

This is upon the distinct understanding and: agreement however; that you, the insured, as soon as made aware that this particular "occurrence" isa liability case, rather than a compensation case shall give us notification immediately: .

2. The. requirement' in Condition: 2.a. Of SECTION IV-- COMMERCIAL GENERAL LIABILITY CONDITIONS' that you: mstsee to it that We are notified:, as soon as practicable of an. ' occurrence" or an offense; appliesonly when the "occurrenceor offense :is known to:

Page. 5of10
2013 Philadelphia Indemnity Insurance Company
Includes copyrighted• matrial .of Insurance Services• Office;- Inc., with its permission..

PI- GLD- SG (10/ 13)
a. You, if you are an individual;
b. A- partner, if you are a partnership; or.
c. An " executive officer" or insurance manager, if you are a corporation.

3. The requirement in Condition 2. b. of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS that you must see to it that we receive -notice of a claimor" suit" as soon as practicable will not be considered breached unless the breach occurs, after such claim or "suit" is known to:
a. You, if you are an individual;
b. A partner, if you are a partnership; or -
c:. An " executive -officer" orinsurance manager, if you area corporation.

J. Unintentional Failure To Disclose Hazards
It is agreed that, based on our reliance upon your representations as to existing hazards, if you should unintentionally fail to disclose all such hazards prior to the beginning of the policy period of this Coverage Part, we shall not, deny coverage under this Coverage Part because of such failure.

K. Liberalization
If we revise this endorsement to provide more coverage without additional premium charge, we will automatically provide the additional coverage to all endorsement holders as of the day the revision is effective in your state.

L. Bodily Injury — Mental Anguish
SECTION V — DEFINITIONS, Paragraph 3., is changed to read:

Bodily injury":
a. Means bodily injury, sickness or disease sustained by a person, and includes mental anguish resulting from any of these; and
b. Except for mental anguish, includes death resulting from the foregoing ( Item a. above) at any time.

M. Assault and Battery with Extended Property Damage
SECTION I — COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions, Paragraph a. is deleted in its entirety and replaced by the following:
a. Expected or Intended Injury
Bodily injury" or "property damage" expected or intended from the standpoint of the insured.

This exclusion does not apply to:

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2013.• Philadelphia Indemnity Insurance Company
Includes copyrighted material of Insurance Services Office, Inc., with its permission.

PI- GLD- SG (10/ 13) -
1) "Bodily injury" or " property damage" resulting from the use of physical force to protect persons or property; or
2) Allegations of vicarious liability on the part of a Narfied Insuredarising solely from the acts of your "employees." However, acts of your "employees" shall not include theft.

N. Errors and Omissions Coverage _

1. SECTION I — COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE, LIABILITY is amended by adding the. following: = =

ERRORS AND OMISSIONS
This insurance applies to negligent acts, errors or omissions committed by you relating to your services described in the Declarations. "

2. SECTION I - COVERAGES, COVERAGE B` PERSONAL AND ADVERTISING INJURY LIABILITY is amended -by adding -the following:

ERRORS AND OMISSIONS -
The insurance that applies to " personal injury" includes negligent acts, errors r omission' s committed by you relating to your services described_ inthe Declarations.'- -

3. SECTION I — COVERAGES is amended by adding the following:

COVERAGE D — ERRORS AND OMISSIONSLIABILITY
a. Insuring Agreement
1) We will pay those sums that the insured becomes legally -obligated to pay as damages because of errors or omissions committed by you relating_ toyour services described in the Declarations. However, we will have no -duty to defendtheinsuredagainst any " suit" seeking damages for errors or omissions committed by the insured to which the - insurance does not apply. We will have the right and duty to defend any " suit" seeking, those damages. We may, at our discretion, investigate any claim or "suit" that may result.- But: - - ,
a) The amount we will pay for damages is -limited as described in -SECTION III — LIMITS OF INSURANCE; and
b) Our right and duty to defend ends when we have used up the applicable limit of insurance in the payment of judgments or settlements under Coverages A, B, or_ D, or medical expenses under Coverage C.

No other obligation or liability to pay sums or perform acts orservices ' is covered unless explicitly provided for under SUPPLEMENTARY PAYMENTS — COVERAGES A, B, AND D.
2) This insurance applies only if the error or omission occurs during the policy period. b. Exclusions
This insurance does not apply to:

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2013 Philadelphia Indemnity Insurance Company
Includes copyrighted material of Insurance - Services Office, Inc., with its permission.

PI- GLD- SG (10/ 13)
1) "Bodily injury" or "property damage";
2) "Personal and advertising injury";
3) Intentional injury, nor injury arising out of willful violation of a penal statute or ordinance, committed by or withthe knowledge or consent of the insured; 4) Any claim seeking relief or redress in any form other than monetary damages; 5) Any claim arising opt of any insured' sactivities, or as afiduciary, under the Employment Retirement Income Security Act of 1974, any amendments or any regulation or order issued thereto;
6) Any claim arising from warranties or guarantees made by any insured; 7) Liability assumed by the insured under any contract or agreement. This exclusion does not apply to liability for damages:
a) That the insured would have in the absence of the contract or agreement; or b) Assumed in a contract or agreement that is an insured contract; 8) Liability arising from any fraudulent, dishonest, or criminal act of, any insured; 9) Liability arising from a claim made by a parent or subsidiary organization of the insured or another subsidiary organization of such parent or other subsidiary, nor any officer, director or "employee" of any of the above; and
10) Any claim alleging, arising out of, resulting from, based upon or in consequence of, directly or indirectly, any employment practices or any discrimination against any person or entity on any basis; additionally, any actual or alleged violation of the Fair Labor Standards Act or any similar law or regulation applicable to the payment of wages or overtime.
11) Liability arising directly or indirectly out of any action, error or omission that violates or is alleged to violate: -
a) The Telephone Consumer Protection Act (TCPA); including any amendment of or addition to such law;
b) The CAN- SPAM Act of 2003, including any amendment of or addition to such law; c) The Fair Credit Reporting Act (FCRA), and any amendment of or addition to such law, including the Fair and Accurate Credit Transactions Act ( FACTA); or d) Any federal, state or local statute, ordinance or regulation, other than the TCPA, CAN- SPAM Act of 2003 or FCRA and their amendments and additions, that addresses, prohibits, or limits the printing, dissemination, disposal, collecti_ ng,, recording, sending, transmitting, communicating or distribution of material or information. -
c. SUPPLEMENTARY PAYMENTS - COVERAGES A AND B is amended to read

SUPPLEMENTARY PAYMENTS - COVERAGES A, B, AND D

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2013 -Philadelphia Indemnity. Insurance Company
Includes copyrighted_ maerial of Insurance Services Office, Inc., with its permission.

PI- GLD- SG (10/ 13)
d. SECTION III — LIMITS OF INSURANCE is amended as follows:
1)
2)
Item 2. is replaced by the following:
2: The General Aggregate 'Limit is the most we will pay for the sum of:
a. Medical expenses under Coverage C;
b. Damages under Coverage A, except damages because of "bodily injury" or property damage" included in the "products -completed operations hazard"; c. Damages under Coverage B; and
d. Damages under Coverage D.'
Item 5. is replaced by the following: '

5. Subject to 2. or 3. above, whichever applies, the Each Occurrence Limit is the most we will pay for the sum of: - --
a. - Damages under Coverage' A; and -
b: Medical expenses under Coverage C, - - -
because of all " bodily injury" and " property -damage" arising out of any one occurrence"; and - -
c. Damages under Coverage D.

SECTION IV — COMMERCIAL GENERAL LIABILITY' CONDITIONS; Paragraph 4.

Other Insurance is amended' asfollows: - -
1) The first paragraph is replaced by the following:

If other valid and collectible insurance is available to the insured for- aloss we cover under Coverages A, B, or D of this Coverage Part, our obligations are limited as -follows:
2) Paragraph b. Excess Insurance, Item ( 2) is replaced by the following:

When this insurance is excess, we will have no duty under Coverages A, B, or D to defend the insured against' any claim or "suit" if any other insurer has a duty to defend the insured against that claim or "suit." If no other insurer defends, we will undertake to do so, but we will be entitled to the insuredsrights against all those -other insurers.

O. Incidental Medical Malpractice
We will pay for -injury arising out of the rendering of or failure t render the following treatment or services by an " employee" for an accident occurring during the policy period:

1. First aid treatment including cardiopulmonary resuscitation ( CPR); and

Page 9 of 10 ends

2013 Philadelphia Indemnity Insurance Company
Includes copyrighted material of Insurance Services Office, Inc.; with -its permission.

PI- GLD- SG (10/ 13)

2. Medical, surgical, dental, x- ray, or nursing service or treatment, or the furnishing of food: or beverages in connection therewith; and the furnishing or dispensing of drugs, or medical, dental, or surgical supplies or appliances.

However, this coverage does not apply to any insured or to any entity engaged in the business or occupation of providing the services or treatments described in 1. and 2. above.

Page 10 of 10 ends

2013 Philadelphia Indemnity Insurance Company
Includes copyrighted material of Insurance Services Office, Inc., with its permission.

Pi- CANXAICH- 092 (05/ 11)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CANCELLATION NOTICE TO SCHEDULED ADDITIONAL INSURED OR

CERTIFICATE HOLDER
This endorsement modifies insurance provided under the following:.

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PROFESSIONAL LIABILITY COVERAGE PART

COMMERCIAL CRIME COVERAGE PART

COMMERCIAL INLAND MARINE COVERAGE PART

COMMERCIAL PROPERTY COVERAGE PART

COMMERCIAL AUTOMOBILE COVERAGE PART

SCHEDULE OF ADDITIONAL INSUREDS OR CERTIFICATE HOLDERS
Al_ or CH .. Additional Insured or Certificate Holder Address AI City of Pico Rivera 6615 Passions Blvd
Administration Department Pico Rivera, CA 90660
The following is -added to A. CANCELLATION of the Common Policy Conditions of the above applicable coverage part:

A. In the event we cancel the policy in accordance with the policy' sterms and conditions; we will endeavor to mail written notice of cancellation to Additional Insureds or Certificate Holders; shown in the above SCHEDULE within the time frame listed. below. However, failure to mail such notice shall impose no obligation of any kind upon us, our agents or representatives.

1. 30 days before the effective date of cancellation if we cancel for any reason other than for non - payment of premium.

As respects Additional Insureds, the above cancellation provision applies only when the Additional Insured shown in the above SCHEDULE is added to the policy by a separate additional insured endorsement as the CANCELLATION NOTICE TO ADDITIONAL INSURED OR CERTIFICATE HOLDER does not provide additional insured coverage. - Page - 1 of 1
POLICY NUM BER: APB4000057# 1 COMMERCIAL AUTO
CA 2048B1013
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY..

DESIGNATED INSURED FOR

COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person( s) or organization( s) who are " insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: SOUTHWEST PATROL INC
Endorsement Effective Date: 04-1- 2024

SCHEDULE
All
Name Of Person( s) Or Organization( s):
persons or organizations for which coverage is required by contract or agreement.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Each person or orgariization shown in the Schedule is
an " insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an " insured" under the Who Is An Insured provision
contained in Paragraph A. 1. of Section 1I — Covered
Autos Liability Coverage in the Business Auto and
Motor Carrier Coverage Forms and Paragraph D. 2. of
Section 1 — Covered Autos Coverages of the Auto
Dealers Coverage Form.

CA 20 48 B 10 13 Insurance Services Office, Inc., 2011 Page 1 of 1 Company: StarStone National Insurance Company Policy No: APB4000057# 1 Insured: SOUTHWEST PATROL INC End Effective Date: 05- 28-024 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EARLIER NOTICE OF CANCELLATION PROVIDED BY US
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM

SCHEDULE
Number Of Days' Notice: 30
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

For any statutorily permitted reason other than nonpayment of premium, the number of days required for notice of cancellation, as provided in Paragraph 2. of either the Cancellation Common Policy Condition or as amended by an applicable state cancellation endorsement, is increased to the number of days shown in the Schedule above for:

City of Pico Rivera
Administration Department
6615 Passions Blvd
Pico Rivera, CA 90660
Enter Name and Address)
SSN- CA- END- CW- 0002 (07- 23) © Insurance Services Office, Inc., 2019 Page 1 of 1 To: Mayor and City Council
From: City Manager
Meeting Date: March 10, 2026
Subject: AN ORDINANCE AMENDING TITLE 2, ADMINISTRATION AND PERSONNEL, TITLE 5, BUSINESS LICENSES AND
REGULATIONS, TITLE 8, HEALTH AND SAFETY AND TITLE 10,

VEHICLES AND TRAFFIC OF THE PICO RIVERA MUNICIPAL

CODE (FIRST READING AND INTRODUCTION)
Recommendation:

1. Introduce and waive the first reading amending Title 2, Administration and Personnel, Title 5, Business Licenses and Regulations, Title 8, Health and Safety and Title 10, Vehicles and Traffic of the Pico Rivera Municipal Code; and

2. Find the ordinance exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Sections 15060(c)(2) and 15061(b)(3).

Strategic Priority:
4 - Health, Wellness & Safety - Create a safe and thriving City with low crime and high standards for health and wellness.

Strategy:

4.3 Maintain a clean, safe, attractive environment to sustain a high quality of life for residents.

Fiscal Impact:

There is no fiscal impact on the General Fund associated with this ordinance.

Background:

The Pico Rivera Municipal Code (PRMC) requires periodic review and updates to ensure continued consistency with applicable state laws, evolving regulatory requirements, and the City’s operational needs. As state statutes and local practices change over time, amendments to the PRMC are necessary to maintain legal compliance, eliminate 7 Back to Agenda Outline
CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 10, 2026
AN ORDINANCE AMENDING TITLE 2, ADMINISTRATION AND PERSONNEL, TITLE 5, BUSINESS LICENSES AND REGULATIONS, TITLE 8, HEALTH AND SAFETY AND TITLE 10, VEHICLES AND TRAFFIC OF THE PICO RIVERA MUNICIPAL CODE (FIRST

READING AND INTRODUCTION)

Page 2 of 4 ends

outdated provisions, and improve administrative efficiency.

The proposed amendments are intended to clarify existing regulations, streamline procedures, and provide greater transparency and predictability for residents, businesses, and staff. By refining ambiguous language and removing redundant or obsolete provisions, the updates will enhance consistency in interpretation and enforcement, thereby better serving the public. Deleted and/or edited language is shown with a strikethrough, and new language is double underlined in the ordinance (Enclosure 1) for ease of reference and review.

Discussion:

The following sections below present the proposed amendments to each Title of the Municipal Code and provide a summary of and explanation of the corresponding changes.

Title 2, Administration and Personnel
Chapter 2.54, Sister City Commission
Update Section 2.54.040 Meetings—Time and place. The current ordinance requires at least one regular meeting each month. The amendment would require one regular meeting quarterly. This adjustment provides the Commission with greater flexibility in scheduling and reflects the current operational needs, while still ensuring ongoing communication and coordination between the Commission and City staff.

Title 5, Business Licenses and Regulations
Chapter 5.75, Tobacco Retail License
Update Section 5.75.110 Compliance monitoring. The current ordinance requires at least one unannounced inspection per year and a separate annual compliance check utilizing youth decoys. The proposed amendment clarifies that the use of youth-decoys may be conducted at the City’s discretion. This adjustment allows the City to make sure of youth decoys when warranted by observed retailer behavior while preserving a strong enforcement framework with annual inspections.

Title 8, Health and Safety
Chapter 8.36, Fireworks
Update Sections 8.36.080 Fee imposed upon wholesalers and distributors and 8.36.100 Retail sales permit─ Application and fee. The amendments remove the requirement for permit fees to be paid within five days of approval, as all applicable fees are now collected at the time of application submittal. The amendments eliminate a requirement for organizations to submit a separate statement identifying whether personnel staffing fireworks stands are adult members or immediate family members, as existing code provisions already requires an adult presence onsite at all times and this certification is now incorporated directly into the permit application. The amendments also remove the CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 10, 2026
AN ORDINANCE AMENDING TITLE 2, ADMINISTRATION AND PERSONNEL, TITLE 5, BUSINESS LICENSES AND REGULATIONS, TITLE 8, HEALTH AND SAFETY AND TITLE 10, VEHICLES AND TRAFFIC OF THE PICO RIVERA MUNICIPAL CODE (FIRST

READING AND INTRODUCTION)

Page 3 of 4 ends

requirement for affiliated organizations to submit a separate authorization letter, as the application must already be signed by an authorized officer of the nonprofit organization.

Collectively, these changes streamline the permitting process while maintaining existing safety and accountability requirements.

Title 8, Health and Safety
Chapter 8.60, Demolition and Recycling
Update Sections 8.60.010 Findings; 8.60.020 Definitions; 8.60.030 Threshold for covered projects; 8.60.060 Review of waste management plan; and 8.60.070 Compliance with waste management plan. The California Waste Management Act of 1989 (AB 939) requires local jurisdictions to divert at least 50 percent of Construction and Demolition waste from landfills. In addition, the California Green Building Standards Code (CALGreen) requires that owners and builders of construction projects divert a minimum of 65 percent of construction and demolition (C&D) waste generated from a project, which took effect on or after January 1, 2017. The amendments increase the required diversion rate from 50 percent to 65 percent and thereby bring the City into compliance with CALGreen requirements.

Title 10, Vehicles and Traffic
Chapter 10.40 Stopping, Standing and Parking
Update Section 10.40.230 Parking enforcement officer powers and duties. The proposed amendment clarifies that City of Pico Rivera Parking Enforcement Officers are authorized to issue citations for a variety of California Vehicle Code (CVC) violations, including the premature towing section of CVC Section 22953(a): An owner or person in lawful possession of private property that is held open to the public, or a discernible portion thereof, for parking of vehicles at no fee, or an employee or agent thereof, shall not tow or remove, or cause the towing or removal, of a vehicle within one hour of the vehicle being parked.

Environmental Analysis:

Pursuant to the California Environmental Quality Act (“CEQA”) and associated Guidelines (“CEQA Guidelines”), the City Council finds that there is no possibility that the project would have a significant effect on the environment and as a result, no further CEQA review is necessary. The determination is in accordance with Section 15061(b)(3) of the CEQA Guidelines which states, a project is exempt from CEQA where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The amendments consist of administrative and regulatory updates and do not authorize or approve any specific development project.

CITY COUNCIL AGENDA REPORT – MEETING OF MARCH 10, 2026
AN ORDINANCE AMENDING TITLE 2, ADMINISTRATION AND PERSONNEL, TITLE 5, BUSINESS LICENSES AND REGULATIONS, TITLE 8, HEALTH AND SAFETY AND TITLE 10, VEHICLES AND TRAFFIC OF THE PICO RIVERA MUNICIPAL CODE (FIRST

READING AND INTRODUCTION)

Page 4 of 4 ends

Conclusion:

Staff recommends that the City Council introduce and waive the first reading of the ordinance amending Title 2, Administration and Personnel, Title 5, Business Licenses and Regulations, Title 8, Health and Safety and Title 10, Vehicles and Traffic of the Pico Rivera Municipal Code. The ordinance will be brought for a second reading at the next available regularly scheduled City Council meeting and will become effective 30 days after adoption.

Steve Carmona
SC:AB:EF:jj
Enclosure: 1) Ordinance
ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING TITLE 2, ADMINISTRATION AND
PERSONNEL, TITLE 5, BUSINESS LICENSES AND REGULATIONS,
TITLE 8, HEALTH AND SAFETY AND TITLE 10, VEHICLES AND TRAFFIC

OF THE PICO RIVERA MUNICIPAL CODE
WHEREAS, the City of Pico Rivera (City), pursuant to the police powers delegated to it by the California Constitution, has the authority to enact laws within its boundaries which promote the public health, safety, and general welfare of its residents, and are not in conflict with general laws; and
WHEREAS, periodic amendments to the Pico Rivera Municipal Code (PRMC) are necessary to ensure consistency with state laws, reflect current operational practices, eliminate outdated provisions, and provide clarity to residents, businesses, and City staff; and
WHEREAS, the amendments to Titles 2, 5, 8, and 10 are intended to promote the public health, safety, and general welfare by clarifying administrative procedures, refining business regulations, and updating public safety provisions; and WHEREAS, the City Council conducted a public hearing on the matter of amendments of the Municipal Code at a legally noticed public hearing held on March 10, 2026; and
WHEREAS, the City Council of the City of Pico Rivera desires to amend the Pico Rivera Municipal Code as set forth herein.

NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:

SECTION 1. Incorporation of Recitals. The City Council for the City of Pico Rivera finds and declares the foregoing are true and correct and incorporates said recitals fully into this Ordinance as substantive findings.

SECTION 2. Amend Title 2, Administration and Personnel Section 2.54.040 Meetings─ Time and place. to read as follows:

2.54.040 Meetings─ Time and place.

The sister city commission shall meet on a quarterly basis hold at least one regular meeting in each month at such time and place as designated in the rules and regulations of the commission.

SECTION 3. Amend Title 5, Business Licenses and Regulations Section 5.75.110 Compliance monitoring. to read as follows:

Enclosure 1
7a
Back to Agenda Outline
ORDINANCE NO. ____

Page 2 of 11 ends

5.75.110. Compliance monitoring.

A. Compliance with this chapter shall be monitored by the department and the city's code enforcement division. In addition, any peace officer may enforce the penal provisions of this chapter. The city may designate additional persons to monitor compliance with this chapter.

B. Monitoring may include, but is not limited to, unannounced inspections and/or youth decoy operations during a tobacco retailer's hours of operation.

C. The department shall conduct unannounced inspections for each tobacco retailer at least one time per twelve-month period to ensure compliance with this chapter.

D. The city will may conduct at least one unannounced compliance check per twelve-month period that involves the participation of youth decoys, or an agent designated by the city to enter licensed premises to attempt to purchase tobacco products.

E. The city shall not enforce any law establishing a minimum age for tobacco purchases or possession against a person who otherwise might be in violation of such law because of the person's age (youth decoy) if the potential violation occurs when:

1. The youth decoy is participating in a compliance check supervised by a peace officer or a code enforcement officer of the city;

2. The youth decoy is acting as an agent of a person designated by the city to monitor compliance with this chapter; or

3. The youth decoy is participating in a compliance check funded in part, either directly or indirectly through subcontracting, by any city or local agency or the California Department of Health Services.

F. Nothing in this section shall create a right of action in any licensee or other person against the city or its agents.

G. Whenever evidence of a violation of this chapter is obtained in any part through the participation of a person under the age of twenty-one years old, including, but not limited to, a youth decoy operation, such a person shall not be required to appear or give testimony in any civil or administrative process brought to enforce this chapter and the alleged violation shall be adjudicated based upon the sufficiency and persuasiveness of the evidence presented by the city.

H. Nothing in this chapter shall be construed to penalize the purchase, use, or ORDINANCE NO. ____

Page 3 of 11 ends

possession of a tobacco product by any person not engaged in tobacco retailing.

SECTION 4. Amend Title 8, Health and Safety Sections 8.36.080 Fee imposed upon wholesalers and distributors., 8.36.100 Retail sales permit─ Application and fee., 8.60.020 Definitions., 8.60.030 Threshold for covered projects. and 8.60.070 Compliance with waste management plan to read as follows:

8.36.080 Fee imposed upon wholesalers and distributors.

A. Each fireworks wholesaler or distributor providing safe and sane fireworks to organizations or persons licensed under this chapter shall, at the time of application, pay an annual cost recovery fee to the city in an amount established by resolution of the city council;
B. The fee required by this section shall be payable within five days from the date that the city manager or designee notifies applicant of permit approval; C. B. No fireworks wholesaler or distributor may supply, offer for sale or sell fireworks, unless and until the fee imposed by this section has been paid to the city and a wholesale permit has been issued by the city.

8.36.100 Retail sales permit—Application and fee.

All applications for permits to sell at retail "safe and sane fireworks" shall be in writing on a form furnished by the city manager or designee, shall comply with and be governed by the provisions of the State Fireworks Law, and in addition shall be governed by the following:

A. Applications for the Fourth of July celebration shall be made on or before the second Tuesday in February of each year.

B. Each application shall be accompanied by the requisite city business license fee.

C. Each application shall be accompanied by an application processing fee established by resolution of the city council.

D. Each application shall set forth the following:

1. The name of the applicant and the name of each of the principal officers of the applicant, with the residence and business address and telephone number of each;

2. The date of organization of the applicant;

3. The length of its continual existence;

4. Its nature, purposes, and activities;
ORDINANCE NO. ____

Page 4 of 11 ends

5. A roster listing each member of the applicant organization;

6. A statement whether or not the personnel who will be inside the stand at any time, whether as salesman or otherwise, will be adult members of the applicant organization or their immediate family members;

7. 6. The proposed location of the fireworks stand applied for, and whether or not the applicant has permission to locate a fireworks stand at such location;

8. 7. The name and address of the owner of the proposed location;

9. 8. A statement that the person signing the application has read and is familiar with the terms of this chapter regarding the nature of the permit granted, the location of fireworks stands, and the permitted times of storage and sale of fireworks at such locations;

10. 9. A statement that the applicant agrees to comply strictly with the terms of any retail sales permit granted to it and to account to the city for transactions engaged in pursuant to the permit and for the use and distribution of the funds realized from the holding of such permit.

E. Every application shall include a notice of determination from the Internal Revenue Service or the California Franchise Tax Board or other official documentation showing that the organization is qualified and in good standing as one of the nonprofit organizations eligible to receive a retail sales permit pursuant to Section 8.36.110.

F. Organizations affiliated with a qualified organization shall also provide a copy of the authorization letter from the qualified organization as required by Section 8.36.110.

G. F. The city shall refer all such applications to the fire department for a report.

8.60.010 Findings.

A. The city of Pico Rivera, hereinafter "city", finds that the state of California through its California Waste Management Act of 1989, Assembly Bill 939 (AB 939), requires that each local jurisdiction in the state divert fifty sixtyfive percent of discarded materials. (base year 1990, state methodology) from landfills by December 31, 2000.

B. The city finds that every city and county in California, including Pico Rivera, could face fines up to ten thousand dollars a day for not meeting the above mandated goal.

ORDINANCE NO. ____

Page 5 of 11 ends

C. The city finds that reusing and recycling construction and demolition (C & D) debris is essential to further the city's efforts to reduce waste and comply with AB 939 goals.

D. The city finds that C & D debris waste reduction and recycling have been proven to reduce the amount of such material which is landfilled, increase site and worker safety, and be cost effective.

E. The city finds that, except in unusual circumstances, it is feasible to divert an average of at least fifty sixty-five percent of all C & D debris from construction, demolition, and renovation projects.

F. The city finds that, to ensure compliance with this chapter and to ensure that those contractors that comply with this chapter are not placed at a competitive disadvantage, it is necessary to impose a performance security requirement.

8.60.020 Definitions.

For the purposes of this chapter, the following definitions shall apply:
"Applicant" means any individual, firm, limited liability company, association, partnership, political subdivision, government agency, municipality, industry, public or private corporation, or any other entity whatsoever who applies to the city for the applicable permits to undertake any construction, demolition, or renovation project within the city. "Construction" means the building of any facility or structure or any portion thereof including any tenant improvements to an existing facility or structure. "Construction and demolition debris" means used or discarded materials removed from premises during construction or renovation of a structure resulting from construction, remodeling, repair, or demolition operations on any pavement, house, commercial building, or other structure.
"Conversion rate" means the rate set forth in the standardized conversion rate table approved by the city pursuant to this chapter for use in estimating the volume or weight of materials identified in a waste management plan.
"Covered project" shall have the meaning set forth in Section 8.60.030(A). "Deconstruction" means the selective dismantling or removal of materials from buildings before or instead of demolition.
"Demolition" means the decimating, razing, ruining, tearing down or wrecking of any facility, structure, pavement or building, whether in whole or in part, whether interior or exterior. "Divert" means to use material for any purpose other than disposal in a landfill or transformation facility.

ORDINANCE NO. ____

Page 6 of 11 ends

"Diversion requirement" means the diversion of at least fifty percent sixty-five of the total construction and demolition debris generated by a project via reuse or recycling, unless the applicant has been granted an impossibility exemption pursuant to Section 8.60.080, in which case the diversion requirement shall be the maximum feasible diversion rate established by the WMP compliance official for the project. "Noncovered project" shall have the meaning set forth in Section 8.60.030(B). "Performance security" means any performance bond, surety bond, money order, letter of credit, or certificate of deposit submitted to the city pursuant to Section 8.60.050. "Project" means any activity which requires an application for a building or demolition permit or any similar permit from the city.
"Recycling" means the process of collecting, sorting, cleansing, treating, and reconstituting materials that would otherwise become solid waste, and returning them to the economic mainstream in the form of raw material for new, reused, or reconstituted products which meet the quality standards necessary to be used in the marketplace. "Renovation" means any change, addition, or modification in an existing structure. "Reuse" means further or repeated use of construction or demolition debris. "Salvage" means the controlled removal of construction or demolition debris from a permitted building or demolition site for the purpose of recycling, reuse, or storage for later recycling or reuse.
"Waste management plan" means a completed WMP form, approved by the city for the purpose of compliance with this chapter, submitted by the applicant for any covered or noncovered project.
"WMP Compliance Official" means the director of community development or the designated staff person(s) authorized and responsible for implementing this chapter.

8.60.030 Threshold for covered projects.

A. Covered Projects. All construction, demolition, and renovation projects within the city, the total costs of which are, or are projected to be, greater than or equal to one hundred thousand dollars ("covered projects") shall comply with this chapter. Failure to comply with any of the terms of this chapter shall subject the project applicant to the full range of enforcement mechanisms set forth in Section 8.60.090.

B. Noncovered Projects. Applicants for construction, demolition, and renovation projects within the city whose total costs are less than one hundred thousand dollars ("noncovered projects") shall be encouraged to divert at least fifty percent sixty-five of all project-related construction and ORDINANCE NO. ____

Page 7 of 11 ends

demolition debris, but shall not be required to submit a waste management plan to the WMP Compliance Official.

C. City-Sponsored Projects. All city-sponsored construction, demolition, and renovation projects, whose total costs are equal to or greater than one hundred thousand dollars, shall be considered "covered projects" for the purposes of this chapter.

D. Compliance as a Condition of Approval. Compliance with the provisions of this chapter shall be listed as a condition of approval on any building or demolition permit issued for a covered project.

8.60.060 Review of waste management plan.

A. Approval: Notwithstanding any other provision of this code, no building or demolition permit shall be issued for any covered project unless and until the WMP compliance official has approved the WMP. Approval shall not be required, however, where an emergency demolition is required to protect public health or safety, the WMP compliance official shall only approve a WMP if he or she first determines that all of the following conditions have been met:

1. The WMP provides all of the information set forth in Section

8.60.040;

2. The WMP indicates that at least fifty percent sixty-five percent of all C&D debris generated by the project will be diverted; and

3. The applicant has submitted an appropriate performance security in compliance with Section 8.60.050.

If the WMP compliance official determines that these three conditions have been met, he or she shall mark the WMP "Approved", return a copy of the WMP to the applicant, and notify the building division that the WMP has been approved.

B. Nonapproval. If the WMP compliance official determines that the WMP is incomplete or fails to indicate that at least fifty sixty-five percent of all C&D debris generated by the project will be reused or recycled, he or she shall either:

1. Return the WMP to the applicant marked "Denied", including a statement of reasons, and so notify the building official, which shall then immediately stop processing the building or demolition permit application; or

2. Return the WMP to the applicant marked "A Further Explanation Required", including a statement of reasons, and so notify the ORDINANCE NO. ____

Page 8 of 11 ends

building division, which shall then immediately stop processing the building or demolition permit application.

8.60.070 Compliance with waste management plan.

A. Documentation. Within thirty days after the completion of any covered project, the applicant shall submit to the WMP compliance official documentation that it has met the diversion requirement for the project. The diversion requirement shall be that the applicant has diverted at least fifty sixty-five percent of the total C&D debris generated by the project via reuse or recycling, unless the applicant has been granted an exemption pursuant to Section 8.60.080, in which case the diversion requirement shall be the maximum feasible diversion rate established by the WMP compliance official for the project. This documentation shall include all of the following:

1. Receipts from the vendor or facility which collected or received each material showing the actual weight or volume of that material;

2. A copy of the previously approved WMP for the project adding the actual volume or weight of each material diverted and landfilled;

3. Any additional information the applicant believes is relevant to determining its efforts to comply in good faith with this chapter.

B. Weighing of Wastes. Applicants shall make reasonable efforts to ensure that all C&D debris diverted or landfilled are measured and recorded using the most accurate method of measurement available. To the extent practical, all C&D debris shall be weighed by measurement on scales. Such scales shall be in compliance with all regulatory requirements for accuracy and maintenance. For C&D debris for which weighing is not practical due to small size or other considerations, a volumetric measurement shall be used. For conversion of volumetric measurements to weight, the applicant shall use the standardized conversion rates approved by the city for this purpose.

C. Determination of Compliance and Release of Performance Security. The WMP compliance official shall review the information submitted under subsection

8.60.070(A) and determine whether the applicant has complied with the diversion requirement, as follows:

1. Full Compliance. If the WMP compliance official determines that the applicant has fully complied with the diversion requirement applicable to the project, he or she shall cause the full performance security to be released to the applicant.

2. Good Faith Effort to Comply. If the WMP compliance official determines that the diversion requirement has not been achieved, he or she shall determine on a case-by-case basis whether the applicant ORDINANCE NO. ____

Page 9 of 11 ends

has made a good faith effort to comply with this chapter. In making this determination, the WMP compliance official shall consider the availability of markets for the C&D debris landfilled, the size of the project, and the documented efforts of the applicant to divert C&D debris. If the WMP compliance official determines that the applicant has made a good faith effort to comply with this chapter, he or she shall release the performance security, or a portion thereof, to the applicant. Any portion of the performance security not released to the applicant shall be forfeited to the city, and shall be used for the purposes of promoting recycling within the city.

3. Noncompliance. If the WMP compliance official determines that the applicant has not made a good faith effort to comply with this chapter, or if the applicant fails to submit the documentation required by subsection 8.60.070(A) within the required time period, then the performance security shall be forfeited to the city. All forfeited performance securities shall be used for the purposes of promoting recycling within the city.

SECTION 5. Amend Title 10, Vehicles and Traffic Section 10.40.230 Parking enforcement officer powers and duties. to read as follows:

10.40.230 Parking enforcement officer powers and duties.

A. Employees of the city employed in the classification of parking enforcement officer are authorized and shall, in accordance with the applicable provisions of the California Vehicle Code, have the duty to issue notices of violation of any statute of the state or any ordinance of the city, or appropriate regulations issued thereunder relating to the standing or parking of a vehicle.

B. Parking enforcement officers are designated and authorized to remove or cause the removal of a vehicle from a highway or other public property in accordance with the provision of Section 22669 of the Vehicle Code, when such employees have been duly designated, authorized and assigned to perform such duties by the chief of police.

C. Parking enforcement officers are authorized to regulate and direct traffic in accordance with the provisions of Section 21100 of the Vehicle Code when such employees have been duly assigned or appointed to perform such duties.

D. Nothing in this section is intended to operate either in addition to or in contravention of Title 3, Chapter 4.5 of the California Penal Code, which expressly designates those persons who are classified as peace officers.

Further, nothing in this section is intended to or shall operate to change, or shall have the effect of changing, the status of the officers and employees ORDINANCE NO. ____

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authorized to act pursuant to this section from public or miscellaneous officers and employees to individual peace officers or safety members for purposes of retirement, workers' compensation, or similar injury or death benefits, or any other employees' benefit or benefits to which such officer or employee would not have been entitled as a public or miscellaneous officer or employee prior to the adoption of the ordinance codified in this section.

E. The City’s Parking Enforcement Officers are authorized to enforce and issue citations for violations of this chapter and for applicable provisions of the California Vehicle Code and federal statutes or regulations relating to the standing, stopping, parking, or towing of vehicles, including but not limited to violations authorized under California Vehicle Code section 22953(a) concerning premature towing.

SECTION 6. Pursuant to the California Environmental Quality Act (“CEQA”) and associated Guidelines (“CEQA Guidelines”), the City Council finds that there is no possibility that the project would have a significant effect on the environment and as a result, no further CEQA review is necessary. The determination is in accordance with Section 15061(b)(3) of the CEQA Guidelines which states, a project is exempt from CEQA where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The amendments consist of administrative and regulatory updates and do not authorize or approve any specific development project.

SECTION 7. Any provision of the City of Pico Rivera’s Municipal Code inconsistent with the provisions of this Ordinance, to the extent of such inconsistency and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance.

SECTION 8. This Ordinance shall take effect thirty (30) days after its passage pursuant to Government Code Section 36937.

SECTION 9. The City Clerk shall certify to the adoption of this Ordinance causing it to be posted as required by law.
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ORDINANCE NO. ____

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ADOPTED AND PASSED this 10th day of March 2026.

Gustavo V. Camacho, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________
Cynthia Ayala, CMC, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
) §

COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. ____ was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on ______________________, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Cynthia Ayala, CMC, City Clerk

COUNCIL

MEETING
DATE

COUNCIL MEMBER REQUEST DETAIL DIRECTOR(S)
ACTION TAKEN: Memo; Staff
Report; Closed Session;
Presentation; Follow-up
Meeting; City Manager Reports;
Informal Action

DISCUSSION
ITEM
ACTION

ITEM DATE
STATUS:

Complete;
Pending;
On-going;
In-Progress
9/9/2025 Sanchez/Garcia Smoke Free Multi-Unit Housing Year of 2026 Alvie Betancourt CED/Planning Commission Agenda Report In Progress 11/12/2025 Sanchez/Camacho SNAP Benefits Assistance to residents 2/24/2026 Garcia/Sanchez Pico Boys Softball Team Relocation Pam Yugar

GOOD OF THE ORDER
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Pico Rivera City CouncilMarch 10, 2026

Pico Rivera City Council
March 10, 2026