Pico Rivera City Council
September 8, 2026

The proposed amendments serve to ensure that the Emergency Preparedness Chapter of the Pico Rivera Municipal Code remains current and internally consistent with the recently updated General Plan Safety Element and Emergency Operations Plan.

Discussion:

The amendments strengthen the City's emergency management framework and improve coordination during emergency preparedness, response, recovery, and mitigation activities. Chapter 2.52 designates the Assistant City Manager as the Assistant EOC Director in place of the Director of Public Works. This revision allows the Director of Public Works to focus on serving as the Operations Section Chief during emergency response operations. These revisions enhance the City’s emergency preparedness while maintaining compliance with California Government Code Section 8630 that outlines the procedures for declaring, ratifying, and extending local emergencies.

Environmental Analysis:

The proposed Ordinance is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5) as this approval is not considered a "project" subject to CEQA but an administrative activity that will not approve a specific development project or result in direct or indirect physical changes in the environment.

Conclusion:

Staff recommends that the City Council adopt Ordinance No. 1211 to amend Title 2, Administration and Personnel, Chapter 2.52, Emergency Preparedness of the Pico Rivera Municipal Code and find that the proposed ordinance not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5).

The ordinance will become effective 30 days after adoption.

Steve Carmona
SC:AB:HH:ca
Enclosure: 1) Ordinance No. 1211
ORDINANCE NO. 1211

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 2.52 EMERGENCY

PREPAREDNESS OF THE PICO RIVERA MUNICIPAL CODE
WHEREAS, pursuant to California Government Code Section 8630, the legislative body of a city has the authority to adopt procedures for declaring, ratifying, and extending local emergencies; and
WHEREAS, Pico Rivera Municipal Code Section 2.52.040 empowers the City’s Disaster Council to develop and recommend for adoption by the City Council, emergency and mutual aid plans and agreements, and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements; and WHEREAS, the City of Pico Rivera is committed to protecting the public health, safety, and welfare of its residents, businesses, and visitors through effective emergency preparedness, response, recovery, and mitigation programs; and WHEREAS, The proposed revisions to Chapter 2.52 include designating the City Manager and Assistant City Manager as the Chair and Vice Chair of the Disaster Council, respectively; clarifying the Council's powers and duties; and updating terminology and organizational references to ensure consistency with the City's newly updated Emergency Operations Plan (EOP); and
WHEREAS, the City Council held a duly noticed public hearing on July 28, 2026, received public testimony, and reviewed all pertinent documents and materials; and WHEREAS, the City Council of the City of Pico Rivera desires to amend the Pico Rivera Municipal Code as set forth herein.

NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:

SECTION 1. Incorporation of Recitals. The City Council for the City of Pico Rivera finds and declares the foregoing are true and correct and incorporates said recitals fully into this Ordinance as substantive findings.

SECTION 2. Title 2, Administration and Personnel Chapter 2.52 Emergency Preparedness, is hereby amended as set forth in accordance with Exhibit “A” herein attached to this Ordinance.

SECTION 3. The City Council hereby finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5), as this approval is not considered a "project" subject to CEQA but an administrative activity that will not approve a specific development project or result in direct or indirect physical changes in the environment.

Back to Outline 3a
ORDINANCE NO. 1211

SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this article, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this article or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this article irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or ineffective. To this end, the provisions of this article are declared to be severable.

SECTION 5. The City Clerk shall certify the passage and adoption of this ordinance. The City Council hereby finds and determines that there are no newspapers of general circulation both published and circulated within the City and, in compliance with Section 36933 of the Government Code directs the City Clerk to cause said ordinance, within fifteen (15) days after its passage, to be posted in at least five (5) public places within the City. This ordinance shall take effect thirty (30) days after its adoption.

ADOPTED AND PASSED this 8th day of September, 2026.

Gustavo V. Camacho, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________
Cynthia Ayala, CMC, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
) §

COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. 1211 was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, September 8, 2026, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Cynthia Ayala, CMC, City Clerk
ORDINANCE NO. 1211

Exhibit “A”
Chapter 2.52 EMERGENCY PREPAREDNESS
§ 2.52.010 Purpose of provisions.

The declared purposes of this chapter are to provide for the preparation and carrying out of plans for the protection of persons and property within this city in the event of an emergency, and to provide for the coordination of the public agencies and affected private persons, corporations and organizations.
(Prior code § 3600)
§ 2.52.020 Emergency defined.

As used in this chapter, "emergency" means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, drought, cyberterrorism, sudden and severe energy shortage, deenergization event, plant or animal infestation or disease, the Governor’s warning of an or earthquake, or volcanic prediction, or an earthquake or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions that are or are likely to be beyond the control of the services, personnel, equipment and facilities of the city and, requireing the combined forces of other political subdivisions to combat. or with respect to regulated energy utilities, a sudden and severe energy shortage requires extraordinary measures beyond the authority vested in the Public Utilities Commission.

Prior code § 3601)
§ 2.52.030 Disaster council—Created—Membership.

The Pico Rivera disaster council is created, and shall consist of the following:

A. The Emergency Operations Center Director (City Manager) mayor, who shall be chair; B. The Assistant Director (Assistant City Manager) director of emergency services, who shall be vice-chair;
C. The assistant director, appointed by the city manager with the advice and consent of the city council who, under the supervision of the director, shall develop emergency services plans and organize the emergency services program of the city, and shall have such other duties as may be assigned by the director;
ORDINANCE NO. 1211

D. C. Emergency Operations Center Chiefs, or their designees, Such Chiefs of emergency services as are provided for in the current emergency plan of the city, adopted pursuant to the ordinance codified in this chapter.;
E. Such representatives of civic, business, labor, veterans, professional or other organizations having an official emergency responsibility as may be appointed by the director with the advice and consent of the city council. (Prior code § 3602)
§ 2.52.040 Disaster council—Powers and duties.

A. It shall be the duty of the disaster council, and it is hereby empowered to develop and recommend for adoption by the city council, emergency and mutual aid plans and agreements, and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements.

B. The disaster council shall meet upon call of the chair or, in his or her absence from the city or inability to call such meeting, upon the call of the vice-chair.

C. Ensure that department personnel are trained in emergency management/operations and that designated personnel participate in regular refresher training and emergency exercises.

D. Coordinate and provide for the dissemination of public information relating to emergency preparedness activities.
(Prior code § 3603)
§ 2.52.050 Director and assistant director—Created.

A. There is created the office of director of emergency services Emergency Operations Center Director. The city manager shall be the director of emergency services Emergency Operations Center Director.

B. There is created the office of assistant director of emergency services Assistant Emergency Operations Center Director, who shall be the Assistant City Managerdirector of public works.
(Prior code § 3604)
§ 2.52.060 Director and assistant director—Powers and duties.

A. The director is empowered:

1. To request the city council to proclaim the existence or threatened existence of a "local emergency," if the city council is in session, or to issue such proclamation if the city council is not in session;

2. To request the Governor to proclaim a "state of emergency" when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency;
ORDINANCE NO. 1211

3. To control and direct the effort of the emergency organization of the city for the accomplishment of the purposes of this chapter;

4. To direct coordination and cooperation of services and staff of the emergency organization of the city, and to resolve questions of authority and responsibility that may arise between them;

5. To represent the city in all dealings with public or private agencies pertaining to emergencies, as defined in this chapter;

6. In the event of the proclamation of a "local emergency" as herein provided, or the proclamation of a "state of emergency" by the Governor or the Director of the State Office of Emergency Services, the director Emergency Operations Center Director is empowered:
a. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the city council,
b. To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of the life and property of the people, and bind the city for the fair value thereof, and if required immediately, to commandeer the same for public use,
c. To require emergency services of any city officer or employee and, in the event of the proclamation of a "state of emergency" in the county in which this city is located, or the existence of a "state of war emergency," to command the aid of as many citizens of this community as he or she thinks necessary in the execution of his or her duties; such persons shall be entitled to all privileges, benefits and immunities as are provided by state law for registered emergency service volunteers,
d. To requisition necessary personnel or material of any city department or agency, e. To execute all of his or her ordinary powers as city manager, all of the special powers conferred upon him or her by this chapter or by resolution or emergency plan adopted pursuant hereto, all powers conferred upon him or her by any statute, agreement approved by the city council, or by any other lawful authority, and, in conformity with Section 38791 of the Government Code, to exercise complete authority over the city and to exercise all police power vested in the city by the Constitution and general laws.

B. The director of emergency services Emergency Operations Center Director shall designate the order of succession to that office, to take effect in the event the director Emergency Operations Center Director is unavailable to attend meetings and otherwise perform his or her duties during an emergency. Such order of succession shall be approved by the city council.

C. The assistant Assistant Emergency Operations Center director shall, under the supervision of the director Emergency Operations Center Director and with the assistance ORDINANCE NO. 1211

of the emergency service Emergency Operations Center Chiefs, develop emergency plans and manage the emergency programs of the city, and shall have such powers and duties as may be assigned by the director Emergency Operations Center Director. (Prior code § 3605)
§ 2.52.070 Emergency organization.

All officers and employees of the city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations and persons who may by agreement or operation of law, including persons pressed into service under the provisions of subsection (A)(6)(a) of Section 2.52.060 of this chapter, be charged with duties incident to the protection of life and property in the city during such disaster, shall constitute the emergency organization of the city.
(Prior code § 3606)
§ 2.52.080 Emergency operations plan.

The disaster council shall be responsible for the development of the city's emergency operations plan, which plan shall provide for the effective mobilization of all of the resources of the city, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency, and shall provide for the organization, powers and duties, services and staff of the emergency organization. Such plan shall take effect upon adoption by resolution of the city council. (Prior code § 3607)
§ 2.52.090 Expenditures.

Any expenditures made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the city of Pico Rivera.
(Prior code § 3608)
§ 2.52.100 Unlawful acts during emergencies—Penalty.

It is a misdemeanor, punishable by a fine of not to exceed one thousand dollars, or by imprisonment for not to exceed six months, or both, for any person, during an emergency, to:

A. Willfully obstruct, hinder or delay any member of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon him or her by virtue of this chapter; B. Do any act forbidden by any lawful rule or regulation issued pursuant to this chapter, if such act is of such a nature as to give or be likely to give assistance to the enemy, or to imperil the lives or property of inhabitants of the city, or to prevent, hinder or delay the defense or protection thereof;
ORDINANCE NO. 1211

C. Wear, carry or display, without authority, any means of identification specified by the emergency agency of the state, the county, county district, or any city in the county; D. Violate any curfew or other emergency order or regulation established by any lawful rule, regulation, order or directive issued pursuant to this chapter. It shall be an affirmative defense to a violation of a curfew order that a person was traveling to or from work or school, was homeless, or was seeking medical treatment. (Ord. 837 § 1, 1993)
To: Mayor and City Council
From: City Manager
Meeting Date: September 8, 2026
Subject: TREASURER’S MONTHLY INVESTMENT TRANSACTION
REPORT AS OF JULY 31, 2026
Recommendation:

1. Receive and file the Treasurer’s Monthly Investment Transaction Report as of July 31, 2026.

Strategic Priority:
1 - Fiscal & Organizational Sustainability - Create a City government built to adapt to change.

Strategy:

1.1 Build a more transparent and sustainable fiscal system to improve trust and efficiency.

Fiscal Impact:

There is no fiscal impact to the General Fund.

Background:

Per the City of Pico Rivera (City) Investment Policy, approved by the City Council on April 14, 2026, the City Treasurer submits a monthly investment transaction report to the City Council within 45 days following the end of the reporting period, in accordance with California Government Code Section 53607.

Discussion:

This report provides the City Council with updates on the City’s monthly transactions within the investment portfolio for the month ending July 31, 2026. The enclosed statements include transaction activity for the City’s investments with the Local Agency Investment Fund (LAIF), Chandler Asset Management, and Commercial Bank of California (Enclosures 1, 2, and 3).

Back to Outline 4
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026 TREASURER’S MONTHLY INVESTMENT TRANSACTION REPORT AS OF JULY 31, 2026

Conclusion:

As of July 31, 2026, the City’s investment portfolio remains highly rated, liquid, and stable.

All investments are maintained in accordance with California Government Code Section 53601 and the City’s Investment Policy approved by the City Council on April 14, 2026.

Steve Carmona
SC:JG:JA:ep
Enclosure(s):1) LAIF Statement for the Month Ending July 31, 2026 2) Chandler Asset Management Transaction Ledger for the Month Ending July 31, 2026
3) Commercial Bank of California Insured Cash Sweep Statement for the Month Ending July 31, 2026




 
 



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Settlement Date
Transaction
Category Transaction Type Security Description Quantity Price Principal Interest Total Amount 7/9/2026 Acquisitions Buy AMAZON.COM INC 450,000.00 0.99972 449,874.00 - 449,874.00 7/16/2026 Acquisitions Buy COMET 2026-1 A 365,000.00 0.99977 364,915.17 - 364,915.17 7/21/2026 Acquisitions Buy TAOT 2026-C A3 180,000.00 0.99985 179,973.83 - 179,973.83 7/22/2026 Acquisitions Buy JDOT 26B A3 155,000.00 0.99988 154,980.64 - 154,980.64 7/23/2026 Acquisitions Buy FHMS K-098 A2 625,000.00 0.94180 588,623.05 926.22 589,549.27 7/31/2026 Acquisitions Buy FIRST AMER:GVT OBLG Y 1,303,187.24 1.00000 1,303,187.24 - 1,303,187.24 7/9/2026 Dispositions Sell UNITEDHEALTH GROUP INC 400,000.00 0.99504 398,016.00 (2,220.00) (400,236.00) 7/9/2026 Dispositions Sell CISCO SYSTEMS INC 175,000.00 1.00281 175,491.75 (3,103.33) (178,595.08) 7/13/2026 Dispositions Sell UNITED STATES TREASURY 500,000.00 1.00492 502,460.94 (1,769.13) (504,230.07) 7/22/2026 Dispositions Sell FEDERAL FARM CREDIT BANKS FUNDING CORP 600,000.00 1.00465 602,790.00 (6,016.67) (608,806.67) 7/23/2026 Dispositions Sell FIRST AMER:GVT OBLG Y 1,175,232.00 1.00000 1,175,232.00 - (1,175,232.00) 7/1/2026 Other Transactions Coupon FHMS K-063 A2 - - - - (913.84) 7/1/2026 Other Transactions Coupon FHMS K-069 A2 - - - - (1,275.59) 7/1/2026 Other Transactions Coupon FHMS K-073 A2 - - - - (1,312.08) 7/1/2026 Other Transactions Coupon FHMS K-081 A2 - - - - (503.75) 7/1/2026 Other Transactions Coupon FHMS K-082 A2 - - - - (620.67) 7/1/2026 Other Transactions Coupon FHMS K-083 A2 - - - - (776.25) 7/1/2026 Other Transactions Coupon FHMS K-085 A2 - - - - (930.42) 7/1/2026 Other Transactions Coupon FHMS K-087 A2 - - - - (909.47) 7/1/2026 Other Transactions Coupon FHMS K-090 A2 - - - - (941.05) 7/1/2026 Other Transactions Coupon FHMS K-098 A2 - - - - (949.79) 7/1/2026 Other Transactions Coupon FHMS K-100 A2 - - - - (570.24) 7/1/2026 Other Transactions Coupon FHMS K-746 A2 - - - - (710.85) 7/8/2026 Other Transactions Coupon TOYOTA MOTOR CREDIT CORP - - - - (7,756.25) 7/15/2026 Other Transactions Coupon MBART 2023-1 A3 - - - - (24.58) 7/15/2026 Other Transactions Coupon CHAIT 2023-1 A - - - - (1,483.50) 7/15/2026 Other Transactions Coupon JDOT 2023-C A3 - - - - (508.03) 7/15/2026 Other Transactions Coupon AMXCA 2023-3 A - - - - (1,503.62) 7/15/2026 Other Transactions Coupon INTERNATIONAL FINANCE CORP - - - - (5,251.20) 7/15/2026 Other Transactions Coupon TAOT 2024-A A3 - - - - (362.28) 7/15/2026 Other Transactions Coupon MBALT 2024-B A3 - - - - (307.77) 7/15/2026 Other Transactions Coupon HART 2024-C A3 - - - - (532.88) 7/15/2026 Other Transactions Coupon WFCIT 2025-1 A - - - - (1,519.00) 7/15/2026 Other Transactions Coupon BACCT 2025-1 A - - - - (1,497.73) 7/15/2026 Other Transactions Coupon UNITED STATES TREASURY - - - - (9,625.00) 7/15/2026 Other Transactions Coupon TAOT 2026-A A3 - - - - (450.33) 7/15/2026 Other Transactions Coupon MBALT 2026-A A3 - - - - (327.50) 7/15/2026 Other Transactions Coupon HAROT 2026-2 A3 - - - - (949.58) 7/15/2026 Other Transactions Coupon HART 26B A3 - - - - (701.56) 7/16/2026 Other Transactions Coupon GMCAR 2023-2 A3 - - - - (65.50) 7/16/2026 Other Transactions Coupon JOHN DEERE CAPITAL CORP - - - - (9,000.00) 7/16/2026 Other Transactions Coupon GMCAR 2024-4 A3 - - - - (339.57) 7/20/2026 Other Transactions Coupon GMALT 2024-2 A3 - - - - (67.01) 7/20/2026 Other Transactions Coupon VZMT 2025-3 A1A - - - - (958.37) 7/20/2026 Other Transactions Coupon GMALT 2025-2 A3 - - - - (610.67) 7/20/2026 Other Transactions Coupon AMERICAN EXPRESS CO - - - - (6,200.18) 7/20/2026 Other Transactions Coupon GMALT 2026-2 A3 - - - - (716.67) 7/22/2026 Other Transactions Coupon BANK OF NEW YORK MELLON CORP - - - - (6,039.00) City of Pico Rivera Portfolio
Chandler Investment Transactions
July 2026
Enclosure 2
Settlement Date
Transaction
Category Transaction Type Security Description Quantity Price Principal Interest Total Amount City of Pico Rivera Portfolio
Chandler Investment Transactions
July 2026
7/23/2026 Other Transactions Coupon WELLS FARGO & CO - - - - (4,704.75) 7/24/2026 Other Transactions Coupon MORGAN STANLEY - - - - (7,544.00) 7/24/2026 Other Transactions Coupon JPMORGAN CHASE & CO - - - - (8,601.25) 7/25/2026 Other Transactions Coupon BMWOT 2024-A A3 - - - - (388.60) 7/25/2026 Other Transactions Coupon BMWOT 2025-A A3 - - - - (836.00) 7/31/2026 Other Transactions Coupon UNITED STATES TREASURY - - - - (12,000.00) 7/24/2026 Other Transactions Custody Fee US DOLLAR - - - - 274.41 7/14/2026 Other Transactions Management Fee US DOLLAR - - - - 2,805.05 7/31/2026 Other Transactions Money Market Funds FIRST AMER:GVT OBLG Y - - - - (669.81) 7/1/2026 Other Transactions Principal Paydown FHMS K-063 A2 - - 783.43 - (783.43) 7/1/2026 Other Transactions Principal Paydown FHMS K-069 A2 - - 906.54 - (906.54) 7/1/2026 Other Transactions Principal Paydown FHMS K-087 A2 - - 361.84 - (361.84) 7/15/2026 Other Transactions Principal Paydown MBART 2023-1 A3 - - 2,780.28 - (2,780.28) 7/15/2026 Other Transactions Principal Paydown JDOT 2023-C A3 - - 14,597.42 - (14,597.42) 7/15/2026 Other Transactions Principal Paydown TAOT 2024-A A3 - - 7,853.26 - (7,853.26) 7/15/2026 Other Transactions Principal Paydown MBALT 2024-B A3 - - 9,273.31 - (9,273.31) 7/15/2026 Other Transactions Principal Paydown HART 2024-C A3 - - 5,853.72 - (5,853.72) 7/16/2026 Other Transactions Principal Paydown GMCAR 2023-2 A3 - - 4,324.47 - (4,324.47) 7/16/2026 Other Transactions Principal Paydown GMCAR 2024-4 A3 - - 6,941.28 - (6,941.28) 7/20/2026 Other Transactions Principal Paydown GMALT 2024-2 A3 - - 13,893.38 - (13,893.38) 7/25/2026 Other Transactions Principal Paydown BMWOT 2024-A A3 - - 7,516.72 - (7,516.72) 7/25/2026 Other Transactions Principal Paydown BMWOT 2025-A A3 - - 1,579.53 - (1,579.53) Changes of Market Values and Accrued Interests 37,179.14 Net Investment Transactions $ 37,017.56
Beginning Balance as of 6/30/2026 35,843,141.82
Ending Balance as of 7/31/2026 $ 35,880,159.38
4b
Contact Us
(714) 431-7000
Account

CITY OF PICO RIVERA
Date
07/31/2026
Page
1 of 6
IntraFi Cash ServiceSM, or ICS®, Monthly Statement
The following information is a summary of activity in your account(s) for the month of July 2026 and the list of FDIC-insured institution(s) that hold your deposits as of the date indicated. These deposits have been placed by us, as your agent and custodian, in deposit accounts through IntraFi Cash Service. Funds in your deposit accounts at the FDIC-insured institutions at which your funds have been placed will be "deposits," as defined by federal law. Certain conditions must be satisfied for "pass-through" FDIC deposit insurance coverage to apply. To meet the conditions for pass-through FDIC deposit insurance, deposit accounts at FDIC-insured banks in IntraFi's network that hold deposits placed using an IntraFi service are titled, and deposit account records are maintained, in accordance with FDIC regulations for pass-through coverage.

Summary of Accounts
Account ID Deposit Option Interest Rate Opening Balance Ending Balance *********354 Savings 4.05% $39,731,900.39 $36,854,147.17 TOTAL $39,731,900.39 $36,854,147.17
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. €!N
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Commercial Bank of California
19752 MacArthur Blvd.

Suite 100
Irvine, CA 92612
„‚ƒ„ƒ„„ƒƒ‚ƒ‚„„ƒƒ„‚ƒƒ„‚ƒ„„ƒƒ„„„ƒ‚ƒ„‚‚„‚ƒ‚„ƒ‚ƒƒ„ƒƒ‚„ 145718-03A

CITY OF PICO RIVERA
6615 PASSIONS BLVD
PICO RIVERA, CA 90660
60072

RETURN SERVICE REQUESTED
Enclosure 3
4c

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Account Summary - Savings
Statement Period 7/1-7/31/2026 Average Daily Balance $35,481,012.93 Previous Period Ending Balance $39,731,900.39 Interest Rate at End of Statement Period 4.05% Total Program Deposits 3,800,000.00 Annual Percentage Yield Earned 4.13% Total Program Withdrawals (6,799,991.66) YTD Interest Paid 700,502.14 Interest Capitalized 122,238.44
Current Period Ending Balance $36,854,147.17
Account Transaction Detail
Date Activity Type Amount Balance
07/02/2026 Withdrawal ($1,799,991.66) $37,931,908.73
07/09/2026 Withdrawal (1,600,000.00) 36,331,908.73
07/16/2026 Withdrawal (3,400,000.00) 32,931,908.73
07/27/2026 Deposit 1,900,000.00 34,831,908.73
07/30/2026 Deposit 1,900,000.00 36,731,908.73
07/31/2026 Interest Capitalization 122,238.44 36,854,147.17 Summary of Balances as of July 31, 2026
FDIC-Insured Institution City/State FDIC Cert No. Balance Accordia Bank Pleasant Grove, UT 33823 $247,851.02
Amalgamated Bank New York, NY 622 247,851.02
Ameris Bank Atlanta, GA 20504 247,851.02
Anderson Brothers Bank Mullins, SC 9923 247,851.02
Arrow Bank N.A. Glens Falls, NY 7074 247,851.02
Associated Bank, N.A. Green Bay, WI 5296 247,851.02
AuburnBank Auburn, AL 35 27.49
Axos Bank San Diego, CA 35546 412.15
BOKF, National Association Tulsa, OK 4214 247,851.02
Banc of California Los Angeles, CA 24045 247,851.02
Banesco USA Miami, FL 57815 247,851.02
Bank of Ann Arbor Ann Arbor, MI 34120 247,851.02
Bank of Baroda New York, NY 33681 247,137.04
Bank of Central Florida Lakeland, FL 58479 247,851.02
Bank of China New York, NY 33653 247,851.02
Bank of Marin Novato, CA 32779 27.49
Bank of Springfield Springfield, IL 19506 412.15
BankUnited Miami Lakes, FL 58979 356.68
Bankers Trust Company Des Moines, IA 953 247,851.02
Banterra Bank Marion, IL 17514 247,851.02
BayFirst Seminole, FL 34997 247,839.21
Date
07/31/2026 Page
2 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. €!N
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DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of July 31, 2026
FDIC-Insured Institution City/State FDIC Cert No. Balance Beacon Bank & Trust Boston, MA 17798 247,522.34
Bell Bank Fargo, ND 19581 247,851.02
Blue Sky Bank Pawhuska, OK 14899 247,054.80
Bradesco Bank Coral Gables, FL 21265 235.49
Bristol County Savings Bank Taunton, MA 23622 247,549.21 Busey Bank Champaign, IL 16450 247,851.02
Byline Bank Chicago, IL 20624 247,851.02
CFBank, National Association Columbus, OH 28263 247,851.02 CNB Bank Clearfield, PA 13876 247,851.02
Cambridge Savings Bank Cambridge, MA 17870 247,851.02
Cape Cod 5 Hyannis, MA 23287 247,851.02
Capital Bank, National Association Rockville, MD 35278 247,851.02 Capitol Bank Madison, WI 34074 247,825.84
Carrollton Bank Carrollton, IL 12383 247,851.02
Cedar Rapids Bank and Trust Company Cedar Rapids, IA 57244 247,851.02 Citizens Bank and Trust Frostproof, FL 5673 247,851.02
Citizens Bank of Kansas Kingman, KS 4707 247,851.02
Citizens Business Bank, N.A. Ontario, CA 21716 247,851.02 Citizens National Bank Sevierville, TN 20954 247,851.02 City National Bank of Florida Miami, FL 20234 247,851.02 Coastal Carolina National Bank Myrtle Beach, SC 58864 247,851.02 Coastal Community Bank Everett, WA 34403 247,851.02
Cogent Bank Orange City, FL 34908 247,747.09
Columbia Bank Roseburg, OR 17266 247,851.02
Community Bank, N.A. Canton, NY 6989 412.15
Community West Bank Fresno, CA 23030 247,274.70
ConnectOne Bank Englewood Cliffs, NJ 57919 247,851.02
Customers Bank Malvern, PA 34444 247,851.02
Dacotah Bank Aberdeen, SD 17437 247,851.02
Deerwood Bank Waite Park, MN 5123 412.15
Dime Commercial Bank Hauppauge, NY 6976 247,851.02
EagleBank Silver Spring, MD 34742 247,851.02
East West Bank Pasadena, CA 31628 247,356.96
Eastern Bank Boston, MA 32773 247,356.96
Endeavor Bank Carlsbad, CA 59099 247,832.56
Enterprise Bank & Trust Clayton, MO 27237 247,851.02
Equity Bank Andover, KS 25858 247,851.02
Erebor Bank, N.A. Columbus, OH 59378 247,054.90
Fidelity Bank Wichita, KS 30895 247,054.10
Date
07/31/2026 Page
3 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. 60072

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of July 31, 2026
FDIC-Insured Institution City/State FDIC Cert No. Balance First American Bank Artesia, NM 2240 247,851.02
First Bank Chicago Highland Park, IL 17470 247,851.02
First Dakota National Bank Yankton, SD 4028 247,851.02
First Financial Bank Abilene, TX 3066 247,851.02
First Horizon Bank Memphis, TN 4977 247,851.02
First Mid Bank & Trust N.A. Mattoon, IL 3705 247,851.02 First National Bank & Trust Co. Ardmore, OK 4037 205.12 First National Bank of Omaha Omaha, NE 5452 247,466.96
First National Bank of Pennsylvania Greenville, PA 7888 247,851.02 First Resource Bank Exton, PA 57967 247,851.02
First United Bank and Trust Company Durant, OK 4239 247,851.02 First Western Trust Bank Denver, CO 57607 247,851.02
First-Citizens Bank & Trust Company Raleigh, NC 11063 247,851.02 FirstBank Nashville, TN 8663 247,851.02
Five Star Bank Roseville, CA 35361 247,851.02
Flagstar Bank, N.A. Hicksville, NY 32541 247,851.02
Flatirons Bank Boulder, CO 57280 27.49
Foresight Bank Winnebago, IL 5749 247,851.02
Fulton Bank, N.A. Lancaster, PA 7551 247,851.02
Gateway First Bank Jenks, OK 15118 247,851.02
German American Bank Jasper, IN 17393 365.38
Glacier Bank Kalispell, MT 30788 247,851.02
Grand Savings Bank Grove, OK 32084 247,851.02
Hancock Whitney Bank Gulfport, MS 12441 247,851.02
Hanmi Bank Los Angeles, CA 24170 247,851.02
Hanover Community Bank Mineola, NY 58675 247,851.02
HomeTrust Bank Asheville, NC 27677 247,851.02
InterBank Oklahoma City, OK 27210 247,851.02
Israel Discount Bank of New York New York City, NY 19977 247,851.02 KS StateBank Manhattan, KS 19899 247,851.02
Kirkpatrick Bank Edmond, OK 20156 247,851.02
Leader Bank, National Association Arlington, MA 57134 247,851.02 Legacy Bank & Trust Company Mountain Grove, MO 22319 247,851.02 Live Oak Banking Company Wilmington, NC 58665 247,851.02 Manufacturers and Traders Trust Company Buffalo, NY 588 247,713.79 Mascoma Bank Lebanon, NH 18013 247,851.02
Mechanics Bank Walnut Creek, CA 1768 247,851.02
Merchants Bank of Indiana Carmel, IN 8056 247,851.02
Mid Penn Bank Millersburg, PA 9889 247,851.02
Date
07/31/2026 Page
4 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. €!N
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DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of July 31, 2026
FDIC-Insured Institution City/State FDIC Cert No. Balance Mid-America Bank Baldwin City, KS 17374 247,851.02
MidFirst Bank Oklahoma City, OK 4063 247,851.02
Mission Bank Bakersfield, CA 34805 247,851.02
NBT Bank, National Association Norwich, NY 7230 247,851.02 NexBank Dallas, TX 29209 247,851.02
North State Bank Raleigh, NC 35519 247,851.02
Northfield Savings Bank Northfield, VT 14140 247,851.02 Oakstar Bank Springfield, MO 58115 247,851.02
OceanFirst Bank Red Bank, NJ 28359 247,851.02
Old National Bank Evansville, IN 3832 247,851.02
One Florida Bank Orlando, FL 58811 247,851.02
Origin Bank Ruston, LA 12614 247,851.02
Park National Bank Newark, OH 6653 247,851.02
Peapack Private Bank & Trust Bedminster, NJ 11035 247,164.56 Peoples Bank Marietta, OH 6544 247,851.02
PeoplesBank Holyoke, MA 90213 247,851.02
Pinnacle Bank Nashville, TN 35583 247,851.02
Pioneer Bank Mapleton, MN 5193 247,851.02
Planters First Bank Cordele, GA 9064 439.60
Ponce Bank New York City, NY 31189 247,851.02
Poppy Bank Santa Rosa, CA 57903 247,851.02
Popular Bank New York, NY 34967 247,851.02
Prosperity Bank El Campo, TX 16835 247,851.02
Queensborough Natl Bank & Trust Co. Louisville, GA 2138 23.59 Raymond James Bank St. Petersburg, FL 33893 247,851.02
Regent Bank Nowata, OK 4160 247,851.02
Rockland Trust Company Rockland, MA 9712 247,851.02
SMBC MANUBANK Los Angeles, CA 18618 247,851.02
Salem Five Cents Savings Bank Salem, MA 23296 247,851.02 Security First Bank Rapid City, SD 5415 247,851.02
Security Savings Bank Canton, SD 15734 412.15
Shore United Bank, N.A. Easton, MD 4832 247,851.02
Simmons Bank Pine Bluff, AR 3890 247,275.26
SmartBank Knoxville, TN 58463 247,851.02
Sound Community Bank Seattle, WA 57451 247,851.02
South State Bank, N.A. Winter Haven, FL 33555 247,851.02 Stearns Bank N.A. St. Cloud, MN 10988 247,851.02
Stifel Bank St. Louis, MO 57358 247,851.02
Summit Bank Eugene, OR 57706 247,851.02
Date
07/31/2026 Page
5 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. 60072

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of July 31, 2026
FDIC-Insured Institution City/State FDIC Cert No. Balance Sunwest Bank Irvine, CA 20164 247,851.02
Susser Bank Arlington, TX 34885 247,816.96
TBK Bank, SSB Dallas, TX 23498 247,851.02
Texas Security Bank Dallas, TX 58739 247,851.02
The Freedom Bank of Virginia Vienna, VA 57184 27.49
The Huntington National Bank Columbus, OH 6560 247,851.02 The State Bank and Trust Company Defiance, OH 13339 247,851.02 The Washington Trust Company of Westerly Westerly, RI 23623 247,851.02 Third Coast Bank Humble, TX 58716 247,851.02
Tompkins Bank & Trust Ithaca, NY 609 175,948.48
TowneBank Portsmouth, VA 35095 247,851.02
TriState Capital Bank Pittsburgh, PA 58457 247,851.02
Truist Bank Charlotte, NC 9846 247,851.02
U.S. Bank National Association Cincinnati, OH 6548 247,851.02 UMB Bank, National Association Kansas City, MO 8273 247,851.02 Union Bank & Trust Lincoln, NE 13421 247,851.02
United Bank Fairfax, VA 22858 247,851.02
United Fidelity Bank, fsb Evansville, IN 29566 247,851.02 Valley National Bank Morristown, NJ 9396 247,549.21
VeraBank Henderson, TX 3250 247,851.02
Virginia National Bank Charlottesville, VA 34755 247,851.02 Waterford Bank, N.A. Toledo, OH 58433 247,851.02
West Bank West Des Moines, IA 15614 247,851.02
West Coast Community Bank Watsonville, CA 57591 247,466.96 Western Alliance Bank Phoenix, AZ 57512 247,851.02
Zions Bancorporation, N. A. Salt Lake City, UT 2270 247,851.02 i3 Bank Bennington, NE 8595 412.15
Date
07/31/2026 Page
6 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

To: Mayor and City Council
From: City Manager
Meeting Date: September 8, 2026
Subject: AMERICAN WITH DISABILITIES ACT SIDEWALK
IMPROVEMENTS – COMMUNITY DEVELOPMENT BLOCK
GRANT PROJECT (CIP NO. 50131) – NOTICE OF COMPLETION
Recommendation:

1. Accept the work as completed for the American with Disabilities Act (ADA) Sidewalk Improvements – Community Development Block Grant Project (CDBG) (Project), CIP No. 50131 constructed by ASAD Holdings, LLC dba OrangeBlue General Contractors and authorize the City Clerk to file the Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder; and

2. Authorize the City Manager to release the retention payment to ASAD Holdings, LLC dba OrangeBlue General Contractors following the mandatory waiting period from the date the Notice of Completion is recorded.

Strategic Priority:
3 - Infrastructure - Plan, fund, build, and maintain reliable and cost-effective infrastructure that contributes to enhancing quality of life.

Strategy:

3.4 Facilitate a high-level of maintenance of City infrastructure to reduce increased costs from prolonged deferral.

Fiscal Impact:

This project has a total budget of $382,500 (CDBG Fund 280 Account No. 280.70.7300.54500.CIP50131) as detailed in the table on the next page. The project was completed for an approximate total cost of $335,350. The remaining balance will be unencumbered and returned to the CDBG Fund balance for future capital projects. No additional appropriation is necessary at this time.

Discussion:

The Capital Improvement Program (CIP) includes annual concrete improvements which consist of repairs and replacement of damaged sidewalks, ramps, curb and gutter, tree 5 Back to Outline
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026 AMERICAN WITH DISABILITIES ACT SIDEWALK IMPROVEMENTS – COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT (CIP NO. 50131) – NOTICE OF

COMPLETION

removals, and other miscellaneous related improvements to maintain or enhance walkability and pedestrian safety.

On March 24, 2026, the City Council awarded a construction contract to OrangeBlue General Contractors in the amount of $224,510. The project was successfully completed on June 30, 2026, in accordance with the specifications and within budget. The final construction cost completed by OrangeBlue General Contractors is $290,300, including a change order to adjust final bid quantities and additional locations.

The approximate total cost of the project is $335,350, which includes construction, as well as construction management and inspection services by in-house Engineering Division staff. The project was delivered on time and under budget. Unspent project funds totaling $47,150 will be returned to the CDBG Fund (Fund 280) for future capital project needs.

The table below summarizes the total project budget and expenditures:

Budget Amount
CDBG Funds (280 Fund) $382,500
Total Project Budget $382,500
Expenditures Amount
Administration $16,000
Labor Compliance $9,050
Construction $290,300
Inspection $20,000
Total Estimated Project Cost $335,350
The total estimated project cost represents a near-final amount; however, additional expenditures are anticipated to complete remaining administrative activities associated with project closeout.

Conclusion:

Staff recommend accepting the project as complete, filing a Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder’s Office and releasing the retention payment following the statutory waiting period from the date the NOC is recorded.

Steve Carmona
SC:NN:NC:np
Enclosure: 1) Notice of Completion

RECORDING REQUESTED BY
NAME: ____________________________________________________ WHEN RECORDED MAIL TO:

NAME: _________________________________________________ ADDRESS: _________________________________________________ CITY / STATE / ZIP: ____________________________________________ (DOCUMENT WILL ONLY BE RETURNED TO NAME & ADDRESS IDENTIFIED ABOVE) (SPACE ABOVE FOR RECORDER’S USE)
____________________________________________________________________________________ (DOCUMENT TITLE)
SEPARATE PAGE, PURSUANT TO CA. GOV’T. CODE 27361.6
Genevie Martinez
City of Pico Rivera
6615 Passons Blvd.

Pico Rivera, CA 90660
Notice of Completion
5a
Back to Outline

2. The full name of the owner is

3. The full address of the owner is

4. The nature of the interest or estate of the owner is: in fee.

NAMES ADDRESSES

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on The work done was:

8. The names of the contractor, if any, for such work of improvements was

9. The property on which said work of improvement was completed is in the City of County of , State of , and is described as follows:

10. The street address of said property is:

City of Pico Rivera
Dated:

City Manager,
(Personal signature of the individual who is swearing that the contents of the Notice of Completion are true) I, the undersigned, say: I am the ___________________________, the Declarant of the foregoing Notice of Completion; I have (President of, Manager of, Partner of, Owner of, Etc.)

6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements therein reffered to:
(If no street address has been officially assigned, insert "none".) (Signature of Owner or coporate officer of Owner named in paragraph 2, or his agent)

VERIFICATION

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. (If other than Fee, strike "in fee" and insert, for example, "purchaser under contract of purchase," or "lessee")

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

City of Pico Rivera
6615 Passons Boulevard, Pico Rivera, California 90660
6615 Passons Boulevard, Pico Rivera, California 90660
Los Angeles
Pico Rivera
CA
City Clerk
Steve Carmona
read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________________________, 20__26 _ at ________________________________, __________.

American with Disabilities Act (ADA) Sidewalk Improvements – Community Development Block Grant Project (CDBG), CIP No. 50131 June 30, 2026
Various locations; see attachment 'A'
ASAD Holdings, LLC dba OrangeBlue General Contractors
Improvements consist of repairs
and replacement of damaged sidewalks, ramps, curb and gutter, tree removals and other miscellaneous related improvements Attachment‘A’
CIP No. 50131 ADA Sidewalk Improvements – CDBG Project
• 9339 Bascom St
• 7441 Bequette Ave
• 7506 Bequette Ave
• 7240 Bequette Ave
• 7545 Bequette Ave
• 9032 Canford St
• 9036 Canford St
• 9037 Canford St
• 9043 Canford St
• 9044 Canford St
• 9049 Canford St
• 9052 Canford St
• 9121 Canford St
• 9212 Canford St
• 9218 Canford St
• 9225 Canford St
• 9308 Canford St
• 9512 Carron Dr
• 9254 Canford St
• 9335 Canford St
• 9341 Canford St
• 9528 Carron Dr
• 9312 Canford St
• 7520 Citronell Ave
• 7526 Cintronell Ave
• 9703 Coolhurst Dr
• 6301 Cord Ave
• 7213 Cravell Ave
• 7224 Cravell Ave
• 7551 Cravell Ave
• 7425 Cravell Ave
• 7429 Cravell Ave
• 7424 Cravell Ave
• 9237 Danbridge St
• 9238 Danbridge St
• 9235 Danbridge St
• 9251 Danbridge St
• 9257 Danbridge St
• 9643 Goodbee St
• 9624 Goodbee St
• 9622 Haney St
• 9625 Haney St
• 9634 Goodbee St
• 9613 Goodbee St
• 9422 Haney St
• 9426 Haney St
• 9412 Haney St
• 9416 Haney St
• 9619 Haney St
• 9622 Haney St
• 9625 Haney St
• 9628 Haney St
• 9632 Haney St
• 9638 Haney St
• 9413 Homebrook St
• 9418 Homebrook St
• 9432 Homebrook St
• 9426 Homebrook St
• 9609 Homebrook St
• 9508 Homebrook St
• 9649 Homebrook St
• 9655 Homebrook St
• 9662 Homebrook St
• 9652 Homebrook St
• 7143 Kilgarry Ave
• 7551 Lemoran Ave
• 6129 Leona Joan Ave
• 7533 Lemoran Ave
• 7530 Lemoran Ave
• 7545 Lemoran Ave
• 7536 Lemoran Ave
• 7350 Lindsey Ave
• 7332 Lindsey Ave
• 7349 Lindsey Ave
• 7356 Lindsey Ave
• 7368 Lindsey Ave
• 7377 Lindsey Ave
• 7384 Lindsey Ave
• 7389 Lindsey Ave
• 7418 Lindsey Ave
• 7412 Lindsey Ave
• 7045 Loch Alene Ave
• 9254 Lochinvar Dr
• 6228 Millux Ave
• 9509 Mines Ave
• 9601 Mines Ave
• 9645 Mines Ave
• 7557 Passons Blvd
• 6128 Pico Vista Rd
• 6512 Pico Vista Rd
• 9103 Rex Rd
• 9616 Rieshel St
• 9213 Rex Rd
• 9236 Rex Rd
• 9245 Rex Rd
• 9022 Rivera Rd
• 7418 Rosemead Blvd
• 9608 Rushmore St
• 9607 Rushmore St
• 9612 Rushmore St
• 9613 Rushmore St
• 9623 Rushmore St
• 9647 Rushmore St
• 9415 Wampler St
• 9432 Wampler St
• 9502 Wampler St
• 9506 Wampler St
• 9632 Wampler St
• 9644 Wampler St
• 9668 Wampler St
• 9328 Wampler St
• 9652 Winchell St
To: Mayor and City Council
From: City Manager
Meeting Date: September 8, 2026
Subject: HARBOR TOXIC MONITORING AGREEMENT WITH GATEWAY

WATER MANAGEMENT JOINT POWERS AUTHORITY
Recommendation:

1. Approve agreement between the City and the Gateway Water Management Joint Powers Authority (GWMA) for cost sharing for the installation of monitoring equipment and monitoring pursuant to the Harbor Toxic Pollutants Total Maximum Daily Load (TMDL) and authorize the City Manager to execute an agreement in a form approved by the City Attorney.

Strategic Priority:
3 - Infrastructure - Plan, fund, build, and maintain reliable and cost-effective infrastructure that contributes to enhancing quality of life.

Strategy:

3.1 Prepare and update master plans to ensure up-to-date planning, innovative practices, sustainable methods, and future technology are considered for all infrastructure projects.

Fiscal Impact:

The City’s share shall not exceed $1,781 for the fiscal year (FY) 2026-27 payment to the GWMA for managing the installation and collection of data at the Monitoring Stations. The FY 2026-27 Adopted Budget includes sufficient funding in Measure W (Fund 209 Account No. 209.40.4040-54500) to pay for these monitoring costs. There is no fiscal impact to the General Fund.

Discussion:

On March 23, 2012, the United States Environmental Protection Agency established TMDL requirements to protect and improve water quality throughout the greater Los 6 Back to Outline
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026

HARBOR TOXIC UPSTREAM AGREEMENT WITH GATEWAY WATER

MANAGEMENT JOINT POWERS AUTHORITY

Angeles and Long Beach Harbor waters. The TMDL divides the impacted areas into three (3) groups: (1) the Dominguez Channel, (2) the Los Angeles/Long Beach Harbor and Los Cerritos Channel, and (3) the Los Angeles River and San Gabriel River Watersheds. The City of Pico Rivera is a member of the Los Angeles River and San Gabriel River Watersheds. The TMDL establishes separate compliance requirements for each of those areas. The pollutants include metals (copper, lead, and zinc) and toxins [Dichlorodiphenyltrichloroethane, Polychlorinated Biphenyls, etc.].

The cities discharging into the Los Angeles River and the San Gabriel River have the least requirements of the three (3) groups. While the other two (2) groups have numeric discharge limits and targets, the Los Angeles River and San Gabriel River groups have no such limits and are only being required to monitor toxic pollutants. Individual Municipal Separate Storm Sewer System (MS4) permittees contacted the GWMA to express interest in participating in cost sharing for the installation of the monitoring stations and the costs of monitoring conducted at the monitoring stations, known herein as Harbor Toxic Upstream.

In March 2015, GWMA entered into Agreements with MS4 Permittees for cost sharing for the installation of monitoring equipment and monitoring pursuant to the Harbor Toxic Pollutants TMDL. These Agreements between GWMA and MS4 Permittees expired in June 2018. To continue meeting monitoring obligations, GWMA subsequently renewed the Agreements for two (2) additional cycles, whose terms ended in June 2023 and June 2026.

The participants have contacted GWMA and expressed interest in continuing the cost sharing arrangement through June 30, 2031, via a new agreement with individual MS4 Permittees.

Conclusion:

Staff recommend approval of the agreement between the City and Gateway Water Management Joint Powers Authority (GWMA) for cost sharing of the TMDL monitoring services by GWMA for MS4 permit compliance requirements.

Steve Carmona
SC:NN:KG:np
Enclosure: 1) Agreement
03/16/26
AGREEMENT NO. ___________

BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL

WATER MANAGEMENT JOINT POWERS AUTHORITY

AND THE

CITY OF PICO RIVERA

FOR COST SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT

AND MONITORING PURSUANT TO THE HARBOR TOXIC POLLUTANTS TMDL This Agreement is made and entered into as of April 9, 2026 by and between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (“GWMA”), a California Joint Powers Authority, and the City of Pico Rivera, (the “Permittee”). The Permittee and the GWMA are collectively referred to as the “Parties.”

RECITALS
WHEREAS, the mission of the GWMA includes the equitable protection and management of water resources within its area;
WHEREAS, for the purposes of this Agreement, the term “MS4 Permittees” shall mean those public agencies that are co-permittees to a National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit (“MS4 Permit”) issued by the Los Angeles Regional Water Quality Control Board (“Regional Board”); WHEREAS, the United States Environmental Protection Agency established the Total Maximum Daily Loads (“TMDL”) for Toxic Pollutants on March 23, 2012, with the intent of protecting and improving water quality in the Dominguez Channel and the Greater Los Angeles and Long Beach Harbor Waters (“Harbor Toxic Pollutants TMDL”); WHEREAS, the Harbor Toxic Pollutants TMDL regulates certain discharges from National Pollutant Discharge Elimination System (“NPDES”) permit holders, requiring organization and cooperation among the MS4 Permittees;
WHEREAS, the Permittee manages, drains or conveys storm water into at least a portion of the Los Angeles River including its estuary or Coyote Creek or the San Gabriel River;
WHEREAS, various MS4 Permittees desire to achieve the objectives of the Harbor Toxic Pollutants TMDL by continuing to maintain the monitoring station in the Los Angeles River at Wardlow Road, monitoring station in the San Gabriel River near Spring Street, and monitoring station in the Coyote Creek, also near Spring Street and conducting monitoring at said monitoring stations (collectively “Monitoring Stations”) to ensure consistency with other regional monitoring programs and usability with other TMDL related studies;
WHEREAS, continuing maintenance of the Monitoring Stations and future monitoring requires administrative coordination for the various MS4 Permittees that the GWMA can and is willing to provide;

12664/0001/3227079-1
Enclosure 1
6a
Back to Outline
03/16/26

12664/0001/3227079-1
WHEREAS, the Lower Los Angeles River Watershed Management Group and the Lower San Gabriel River Watershed Management Group have been formed pursuant to the MS4 Permit and oversee and manage the monitoring program for the Harbor Toxic Pollutants TMDL within their respective watersheds;
WHEREAS, the members of the GWMA are the Cities of Artesia, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Compton, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier, Water Replenishment District of Southern California, Central Basin Municipal Water District, and the Long Beach Water Department (“GWMA Members”); WHEREAS, because of the financial savings and benefits resulting from this costsharing arrangement, other MS4 Permittees that are not GWMA Members may request to participate in the cost sharing of the Monitoring Costs for the maintenance of the Monitoring Stations and the costs of monitoring conducted at the Monitoring Stations (collectively “Monitoring Costs”);
WHEREAS, the GWMA Board of Directors authorized the GWMA to enter into individual separate agreements with such individual MS4 Permittees (which shall not have voting rights in the GWMA) for the sole purpose of cost sharing the Monitoring Costs; WHEREAS, because GWMA Members already pay annual membership fees that pay for GWMA administrative costs, GWMA Members that participate in the cost share for the Monitoring Costs shall pay an administrative fee that is less than that the administrative fee charged to MS4 Permittees that are not GWMA Members; WHEREAS, certain private NPDES permit holders that are subject to the Harbor Toxic Pollutants TMDL have also expressed interest in participating in the cost share for the Monitoring Costs and procuring the monitoring data generated pursuant to this Agreement in order to satisfy their own permit obligations; WHEREAS, the current agreements that cover the cost share arrangements for the Monitoring Costs through fiscal year 2025-2026 will expire on June 30, 2026.

WHEREAS, it is currently unknown how many MS4 Permittees and private NPDES permit holders will ultimately participate in the cost sharing of the Monitoring Costs for fiscal years 2026-2027 through 2030-2031;
WHEREAS, depending on how many MS4 Permittees and private NPDES permit holders ultimately participate in the cost sharing for the Monitoring Costs, each participating Permittee’s annual cost share amount will be adjusted and the GWMA will notify each participating Permittee of its adjusted annual cost share amount in writing; WHEREAS, the Permittee desires to share in the Monitoring Costs; 03/16/26

12664/0001/3227079-1
WHEREAS, the Parties have determined that authorizing GWMA to hire consultants as necessary to maintain the Monitoring Stations and conduct the monitoring required by the Harbor Toxic Pollutants TMDL will be beneficial to the Parties; WHEREAS, the Permittee agrees to pay: (a) its proportional share of the Monitoring Costs to be incurred by the GWMA in accordance with the Cost Sharing Formula reflected in Exhibit “A”; and (b) applicable administrative fees to cover administrative costs; and
WHEREAS, the role of the GWMA is to: (1) invoice and collect funds from the Permittee to cover its portion of the Monitoring Costs; and (2) hire and retain consultants to maintain Monitoring Stations and conduct monitoring at the Monitoring Stations.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties do hereby agree as follows:

Section 1. Purpose. The purpose of this Agreement is for the Permittee to cost share in the Monitoring Costs.

Section 2. Cooperation. The Parties shall fully cooperate with one another to achieve the purposes of this Agreement.

Section 3. Voluntary Nature. The Parties voluntarily enter into this Agreement.

Section 4. Binding Effect. This Agreement shall become binding on GWMA and the Permittee.

Section 5. Term. This Agreement shall commence on July 1, 2026 and shall expire on June 30, 2031, unless terminated earlier pursuant to this Agreement.

Section 6. Role of the GWMA.
(a) The GWMA shall invoice and collect funds from the Permittee to cover the Monitoring Costs.
(b) The GWMA shall administer the consultants’ contracts for the Monitoring Costs. Provided the Permittee has paid all outstanding invoices to the GWMA to cover the Monitoring Costs and administrative costs, the GWMA will provide the Permittee with the monitoring data collected from the Monitoring Stations and any associated reports.
(c) The GWMA is authorized to, and may negotiate and enter into agreements with, and collect funds from general and individual NPDES permit holders, that are not MS4 Permittees, for cost-sharing the Monitoring Costs in order to reduce the total costs incurred by the MS4 Permittees.
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Section 7. Financial Terms.
(a) Annual Payment Amount. The Permittee shall pay no more than the following amounts for each of the five fiscal years (June 30-July 1) listed below (“Annual Payment Amount”):

Fiscal Year 2026-2027:

One Thousand, Six Hundred Ninety-Five Dollars and Thirty-One Cents ($1,695.31) Fiscal Year 2027-2028:

One Thousand, Seven Hundred Sixty-Three Dollars and Fourteen Cents ($1,763.14) Fiscal Year 2028-2029:

One Thousand, Eight Hundred Thirty-Three Dollars and Sixty-Five Cents ($1,833.65) Fiscal Year 2029-2030:

One Thousand, Nine Hundred Seven Dollars and -Two Cents ($1,907.02) Fiscal Year 2030-2031:

One Thousand, Nine Hundred Eighty-Three Dollars and Twenty-Six Cents ($1,983.26)

Each Annual Payment Amount includes the Permittee’s Cost Share Amount identified in Exhibit “A”, attached hereto and incorporated herein.
(b) Administrative Costs. In addition to the Annual Payment Amount, the Permittee shall also pay its proportional share of the GWMA’s staff time for hiring the consultants, managing the consultants’ contracts, and invoicing the Permittee and legal fees incurred by the GWMA in the performance of its duties under this Agreement (“Direct Costs”), and audit expenses and other overhead costs (“Indirect Costs”), referred to collectively herein as the “Administrative Costs Payment Amount”. The Administrative Costs Payment Amount will be added to the Permittee’s annual invoice to cover the Permittee’s share of the administrative costs.
i. GWMA Members. If the Permittee is a GWMA Member, then the Administrative Costs Payment Amount does not include the GWMA’s Indirect Costs, which GWMA Members absorb as part of their annual membership dues. The rate charged to GWMA Members in order to recover the Direct Costs portion of the Administrative Costs Payment Amount will range between zero percent (0%) and five percent (5%) of the of the Permittee’s Cost Share Amount identified in Exhibit “A.” On an annual basis the GWMA will evaluate the percentage rate charged to GWMA Members to ensure it adequately recovers the GWMA’s cost of performing its duties under this Agreement. Based on this review, the GWMA Board will establish the rate charged to recover its Direct Costs for the next fiscal year. The GWMA will provide the Permittee, through the respective Chairs of the Lower San Gabriel River and Lower Los Angeles River Watershed Management Groups, fifteen (15) days’ written notice prior to July 1st of the fiscal year in which a new rate will take effect. 03/16/26

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ii. Non-GWMA Members. If the Permittee is not a GWMA
Member, then the Administrative Costs Payment Amount will include the GWMA’s Indirect Costs. The rate charged to Non-GWMA Members in order to recover Direct Costs will range between five percent (5%) and ten percent (10%) of the Permittee’s Cost Share Amount identified in Exhibit “A.” The rate charged to Non-GWMA Members in order to recover Indirect Costs will range between two percent (2%) and five percent (5%) of the Permittee’s Cost Share Amount identified in Exhibit “A.” On an annual basis the GWMA will evaluate the percentage rates for both Direct and Indirect Costs charged to NonGWMA Members to ensure they adequately recover the GWMA’s cost of performing its duties under this MOU. Based on this review, the GWMA Board may increase or decrease the rates charged to recover its Direct and Indirect Costs for the next fiscal year. The GWMA will provide the Permittee, through the respective Chairs of the Lower San Gabriel River and Lower Los Angeles River Watershed Management Groups, fifteen (15) days’ written notice prior to July 1st of the fiscal year in which a new rate will take effect.
(c) Adjustment of Cost Share Based on Number of Participants. The Annual Payment Amount and the Administrative Costs Payment Amount identified in this Section 7 (“Financial Terms”) represent the maximum dollar amounts that the Permittee is required to submit to the GWMA, but may be reduced based on the final number of MS4 Permittees that participate in the cost sharing for the Monitoring Costs. (d) Reserve Credits. If the actual cost share amount plus administrative costs collected by GWMA from all participating permittees in the Harbor Toxic Pollutants TMDL program are less than the Annual Payment Amount, plus the Administrative Costs Payment Amount, paid by all permittees in a particular year, then the GWMA will notify the Chairs of the Lower San Gabriel River and Lower Los Angeles River Watershed Management Groups. The Chairs will direct GWMA on how to apply the excess balance, which may include carrying the balance over to cover permittee costs in one or more subsequent years. GWMA reserves the right to transfer funds from the excess balance to maintain a minimum balance of $10,000 in its account dedicated to the Harbor Toxic Pollutants TMDL program at all times, per GWMA’s Administrative Budget Policy.

Notwithstanding the forgoing, the Administrative Costs Payment Amount charged to nonGWMA Members for Indirect Costs will be retained by GWMA and is not subject to a credit.
(e) Funds remaining in the possession of the GWMA at the expiration or earlier termination of this MOU shall be promptly returned to the Permittee in proportion to the Cost Share Amount identified in Exhibit “A” or rolled over into the subsequent MOU for the Harbor Toxic Pollutants TMDL if requested by the Permittee. (f) The Permittee’s Annual Payment Amount and Administrative Costs Payment Amount for the 2026-2027 fiscal year are due upon execution of this Agreement, but in no event later than September 30, 2026. For each subsequent fiscal year, commencing with the 2027-2028 fiscal year, the GWMA shall submit annual invoices to the Permittee for the Annual Payment Amount and Administrative Costs Payment Amount. Upon receiving an invoice from GWMA, each Permittee shall pay the Annual 03/16/26

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Payment Amount and Administrative Costs Payment Amount set forth in the invoice to the GWMA within forty-five (45) days of receipt.
(g) The Permittee shall be delinquent if its invoiced payment is not received by the GWMA within forty-five (45) days after the invoice’s date. If the Permittee is delinquent, the GWMA will: 1) verbally contact the representative of the Permittee; and 2) submit a formal letter from the GWMA Executive Officer to the Permittee at the address listed in Section 11 of this Agreement. If payment is not received within sixty (60) days of the original invoice date, the GWMA may terminate this Agreement. However, no such termination may be ordered unless the GWMA first provides the Permittee with thirty (30) days written notice of its intent to terminate the Agreement. The terminated Permittee shall remain obligated to GWMA for its delinquent payments and any other obligations incurred prior to the date of termination. If the GWMA terminates this Agreement because the Permittee is delinquent in its payment, the Permittee shall no longer be entitled to the monitoring data collected from the Monitoring Stations. (h) Any delinquent payments by the Permittee shall accrue compound interest at the average rate of interest paid by the Local Agency Investment Fund during the time that the payment is delinquent.

Section 8. Independent Contractor.
(a) The GWMA is, and shall at all times remain, a wholly independent contractor for performance of the obligations described in this Agreement. The GWMA’s officers, officials, employees and agents shall at all times during the term of this Agreement be under the exclusive control of the GWMA. The Permittee cannot control the conduct of the GWMA or any of its officers, officials, employees or agents. The GWMA and its officers, officials, employees, and agents shall not be deemed to be employees of the Permittee.
(b) The GWMA is solely responsible for the payment of salaries, wages, other compensation, employment taxes, workers’ compensation, or similar taxes for its employees and consultants performing services hereunder.

Section 9. Indemnification and Warranty.
(a) The Permittee shall defend, indemnify and hold harmless the GWMA and its officers, employees, and other representatives and agents from and against any and all liabilities, actions, suits proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorney’s fees, for injury to or death of person(s), for damage to property (including property owned by the GWMA) for negligent or intentional acts, errors and omissions committed by the Permittee or its officers, employees, and agents, arising out of or related to that Permittee’s performance under this Agreement, except for such loss as may be caused by GWMA’s negligence or that of its officers, employees, or other representatives and agents, excluding the consultant. (b) GWMA makes no guarantee or warranty that any monitoring data prepared by the consultants shall be approved by the relevant governmental authorities. 03/16/26

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GWMA shall have no liability to the Permittee for the negligent or intentional acts or omissions of GWMA’s consultants.

Section 10. Termination.
(a) The Permittee may terminate this Agreement for any reason, or no reason, by giving the GWMA prior written notice thereof, but the Permittee shall remain responsible for its entire Annual Payment Amount through the end of the current fiscal year during which Permittee terminates the Agreement and shall not be entitled any refund of any portion of said Annual Payment Amount. Moreover, unless the Permittee provides written notice of termination to the GWMA by February 15th immediately prior to a new fiscal year, the Permittee shall also be responsible for its Annual Payment Amount through the end of such new fiscal year (by way of example only, if the Permittee terminates on March 1st, 2027, the Permittee is responsible for the Annual Payment Amounts for both fiscal years 2026-2027 and 2027-2028. If the Permittee terminates on February 10, 2027, the Permittee is responsible for its Annual Payment Amount only for Fiscal year 2026-2027, not for fiscal year 2027-2028). If the Permittee terminates the Agreement, the Permittee shall remain liable for any loss, debt, or liability otherwise incurred through the end of the new fiscal year.
(b) The GWMA may, with a vote of the GWMA Board, terminate this Agreement upon not less than thirty (30) days written notice to the Permittee. Any remaining funds not due and payable or otherwise legally committed to Consultant shall be returned to the Permittee.

Section 11. Miscellaneous.
(a) Other NPDES Permit Holders. Individual or general NPDES permit holders who are not MS4 Permittees that receive Harbor Toxic Pollutants TMDL monitoring requirements in their NPDES permits may wish to participate in this cost share for the Monitoring Costs in order to receive the monitoring data collected from the Monitoring Stations. Upon receipt of a written request from an NPDES permit holder to participate in this cost share, the GWMA will either reject or accept the NPDES permit holder’s participation in the cost share arrangement. If accepted, the NPDES permit holder will enter into a separate cost share agreement with the GWMA that will require the NPDES permit holder to pay annually at least twenty-five thousand dollars ($25,000) (“Private Monitoring Fee”) for the Monitoring Costs, with an annual cost of living adjustment based on the CPI-All Urban Consumers for the Los Angeles Area as published by the U.S. Department of Labor, Bureau of Labor Statistics (or any successor thereto). The calculation shall be made using the immediate prior 12-month index ending in January. Failure to pay the Private Monitoring Fee by the date set forth in the cost share agreement will result in termination of the NPDES permit holder’s participant status.

An NPDES permit holder accepted as a participant will only be entitled to receive the monitoring data collected from the Monitoring Stations for any fiscal year in which the participant has paid its Private Monitoring Fee. The Private Monitoring Fee will be applied as a credit toward the Permittee’s Annual Payment Amount in proportion to the Permittee’s Cost Share Amount identified in Exhibit “A.” 03/16/26

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(b) Notices. All Notices which the Parties require or desire to give hereunder shall be in writing and shall be deemed given when delivered personally or three (3) days after mailing by registered or certified mail (return receipt requested) to the following address or as such other addresses as the Parties may from time to time designate by written notice in the aforesaid manner:

To GWMA:

Ms. Grace Kast
Executive Officer
16401 Paramount Boulevard
Paramount, CA 90723
To the Permittee:

City of Pico Rivera
6615 Passons Blvd.

Pico Rivera, CA 90660
Attn: Kenner Guerrero
(c) Amendment. The terms and provisions of this Agreement may not be amended, modified or waived, except by a written instrument signed by all Parties. (d) Waiver. Waiver by either the GWMA or the Permittee of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver, by the GWMA or the Permittee, to any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach of any provision of this Agreement. (e) Law to Govern: Venue. This Agreement shall be interpreted, construed, and governed according to the laws of the State of California. In the event of litigation between the Parties, venue shall lie exclusively in the County of Los Angeles. (f) No Presumption in Drafting. The Parties to this Agreement agree that the general rule than an agreement is to be interpreted against the Party drafting it, or causing it to be prepared, shall not apply.
(g) Severability. If any term, provision, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and this Agreement shall be read and construed without the invalid, void, or unenforceable provisions(s).
(h) Entire Agreement. This Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, whether written or oral, with respect thereto. 03/16/26

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(i) Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which taken together shall constitute but one and the same instrument, provided, however, that such counterparts shall have been delivered to all Parties to this Agreement. (j) Legal Representation. All Parties have been represented by counsel in the preparation and negotiation of this Agreement. Accordingly, this Agreement shall be construed according to its fair language.
(k) Authority to Execute this Agreement. The person or persons executing this Agreement on behalf of Permittee warrants and represents that he or she has the authority to execute this Agreement on behalf of the Permittee and has the authority to bind Permittee.

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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on their behalf, respectively, as follows:

DATE: _______________ LOS ANGELES GATEWAY REGION

INTEGRATED REGIONAL WATER

MANAGEMENT JOINT POWERS

AUTHORITY
________________________________
GWMA Chair
DATE: _______________ PERMITTEE

CITY OF PICO RIVERA
Signature
Print Name
Print Title
Steve Carmona
City Manager

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EXHIBIT “A”

COST SHARE MATRIX

ATTACHED

To: Mayor and City Council
From: City Manager
Meeting Date: September 8, 2026
Subject: SMITH PARK AQUATIC CENTER RENOVATION PROJECT, CIP NO. 50043 – AUDIO VISUAL AND INFORMATION TECHNOLOGY

INTEGRATION SERVICES
Recommendation:

1. Award a Professional Services Agreement to Matrix Audio Visual Designs, Inc., to provide audio visual and information technology (AV/IT) integration services for the Smith Park Aquatic Center Renovation Project, CIP No. 50043, for an amount notto-exceed $350,171 and authorize the City Manager to execute the agreement in a form approved by the City Attorney; and

2. Authorize the City Manager, or his designee, to process change orders, asneeded, not exceeding a contingency amount of $35,000 (approximately 10% of the total contract amount).

Strategic Priority:
3 - Infrastructure - Plan, fund, build, and maintain reliable and cost-effective infrastructure that contributes to enhancing quality of life
Strategy:

3.3 Complete construction of necessary infrastructure projects to implement master plans in a timely manner.

Fiscal Impact:

The fiscal year (FY) 2026-27 Adopted Budget includes $41,039,329 for the Smith Park Aquatic Center Renovation project, CIP No. 50043, as detailed in the table on page 3.

No additional funding is required at this time.

Discussion:
7 Back to Outline
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026 SMITH PARK AQUATIC CENTER RENOVATION PROJECT, CIP NO. 50043 - AUDIO

VISUAL AND INFORMATION TECHNOLOGY INTEGRATION SERVICES

On February 19, 2026, the City Council awarded a construction contract to Swinerton Builders for the Project. As part of the facility renovation, AV/IT integration services will be required to provide the necessary displays, sound systems, control interfaces, communication technology, and supporting infrastructure for the pool deck, events room, multipurpose rooms, boardroom, and lobby areas. These services must be coordinated and installed during general construction to ensure appropriate wiring, equipment placement, and system compatibility with the building’s structural, electrical, and mechanical components, and to avoid costly rework once the facility is completed.

To incorporate AV/IT components in the Project, it is necessary to procure professional services from an AV/IT consultant. On April 23, 2026, the City of Pico Rivera issued a Request for Proposals through its Electronic Procurement website, Planet Bids. The City received four (4) proposals on June 11, 2026. Services requested consist of procurement and installation of equipment, construction coordination, installation of low voltage cabling, design plan development, and construction support services.

A technical panel of Public Works staff evaluated the proposals using qualifications-based criteria, such as team expertise, relevant experience, and understanding of the project’s requirements. Although INA Display initially ranked highest, INA Display withdrew its proposal during the evaluation process. As a result, Matrix Audio Visual Designs, Inc., became the highest‑ranked responsive proposer. A summary of the adjusted rankings is provided below:

No. Company Name
1 Matrix Audio Visual Designs, Inc.
2 Forte
3 Cali Automation Corp
4 INA Display (withdrew proposal)
In accordance with the City’s Procurement Policy, professional services must be awarded to the consultant that received the highest ranking in a qualification-based selection process, assuming a reasonable fee is negotiated. The City negotiated a fee of $350,171 with Matrix Audio Visual Designs, Inc., deemed reasonable for the scope of services.

Matrix Audio Visual Designs, Inc., has performed similar services for the City of Pico Rivera, City of Montclair, City of Fontana, City of Hesperia and the Town of Apple Valley. [This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026 SMITH PARK AQUATIC CENTER RENOVATION PROJECT, CIP NO. 50043 - AUDIO

VISUAL AND INFORMATION TECHNOLOGY INTEGRATION SERVICES

The total project budget is summarized as follows:

Expenditure Plan Amount
Design $3,319,800
Construction $32,357,000
Construction Management and Inspection $1,538,250
Pre-Engineered Building $594,000
Furniture $1,000,000
AV/IT Integration Services $350,200
Project Administration $350,000
Project Management & Internal Support Costs $1,495,079
Contingency (AV/IT) $35,000
Total Estimated Project Cost $41,039,329
Budget Funding Amount
LWCF Federal Funds (Fund 698) $6,000,000
State of California Natural Resources Agency
Department of Parks and Recreation Grant Funds
(Fund 699)
$8,500,000
State of California Natural Resources Agency
Department of Parks and Recreation Grant Funds
(Fund 699)
$1,000,000
State of California Natural Resources Agency
Department of Parks and Recreation Grant Funds
(Fund 699)
$78,569
Los Angeles County Local Grant (Fund 697) $10,000,000
General Fund (Fund 400) $15,260,760
Measure W (Fund 209) $200,000
Total Estimated Project Cost: $41,039,329
Construction of the Project is anticipated to be completed by Spring 2028. [This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026 SMITH PARK AQUATIC CENTER RENOVATION PROJECT, CIP NO. 50043 - AUDIO

VISUAL AND INFORMATION TECHNOLOGY INTEGRATION SERVICES

Conclusion:

Staff recommend an award of a professional services agreement to Matrix Audio Visual Designs, Inc., to provide AV/IT integration services for the Smith Park Aquatic Center Renovation Project, CIP No. 50043 for an amount not-to-exceed $350,171 and authorization to the City Manager or designee to process change orders, as needed, in an amount not-to-exceed $35,000 in contingency (approximately 10% of the total contract amount).

Steve Carmona
SC:NN:KG:np
Enclosure: 1) Professional Services Agreement
AGREEMENT NO. _______

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND
MATRIX AUTIO VISUAL DESIGNS, INC.

1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and MATRIX AUTIO VISUAL DESIGNS, INC., (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”

2. RECITALS

2.1 City has determined that it requires professional services from a consultant to provide audio visual/I.T. integration and installation services for the Smith Park Aquatic Center Renovation Project, CIP No. 50043.

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s June 11, 2026, proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.

3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s June 11, 2026, proposal to City attached hereto as Exhibit “B.”

3.3 “Commencement Date” : July 28, 2026

3.4 “Expiration Date” : June 30, 2029

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below.

Back to Outline 7a
Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

5. CONSULTANT’S SERVICES

5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of $350,170.73, (Three Hundred Fifty Thousand One Hundred Seventy Dollars and Seventy-Three Cents) unless specifically approved in advance, in writing, by City.

5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.

6. COMPENSATION

6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.

6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.

7. BUSINESS LICENSE
Consultant shall obtain a City of Pico Rivera business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting the generality Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date of this Agreement if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict-of-interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.

10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Hovik Mirzakhanian, Vice President, shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made to Consultant’s project administrator without City’s prior written consent.

11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.

12. INDEPENDENT CONSULTANT

12.1 Consultant is, and shall at all times remain as to City, a wholly independent Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City. The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.

12.2 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.

13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.

Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. INSURANCE

16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:

16.1.1.1 Premises, operations, and mobile equipment

16.1.1.2 Products and completed operations

16.1.1.3 Broad form property damage (including completed operations)

16.1.1.4 Explosion, collapse, and underground hazards
Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

16.1.1.5 Personal Injury

16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Five Million Dollars ($5,000,000) umbrella or excess liability.

16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

16.1.4 Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.

16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

at least two weeks prior to the expiration of the coverages.

16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.

16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

17. MUTUAL COOPERATION

17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant’s services under this Agreement.

17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).

If to City: If to Consultant:

Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.

Pico Rivera, California 90660-1016
Hovik Mirzakhanian, Vice President
Matrix Autio Visual Designs, Inc.
2525 W. Burbank Blvd.

Burbank, CA 91505
With a courtesy copy to:

Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA 91746

21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph

17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

22. TERMINATION

22.1 City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination.

Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

25. WARRANTIES

25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.

25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.

25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS

26.1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.

26.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

27. NON-WAIVER

27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.

27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.

31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, Professional Services Agreement
MATRIX AUTIO VISUAL DESIGNS, INC.

delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.

32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.

TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY” “CONSULTANT”
CITY OF PICO RIVERA MATRIX AUTIO VISUAL DESIGNS, INC.
______________________________ ___________________________________ Steve Carmona, City Manager Hovik Mirzakhanian, Vice President Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney

EXHIBIT A

SCOPE OF SERVICES

SMITH PARK AQUATIC CENTER RENOVATION
PROJECT INFORMATION:

Revision:
6/11/2026
0 Modified: Te c h n o l o g y . S e r v i c e . S o l u t i o n s ® PREPARED FOR:
6615 Passons Blvd,
Pico Rivera, CA 90660
City of Pico Rivera
Project Number: P001868
City of Pico Rivera
Date:
08/01/2026
Project Name:

Project Site Address:

Expires:

P.O. Box 1016
Pico Rivera CA 90660-1016
06/11/2026

INTRODUCTION
T E C H N O L G Y . S E R V I C E . S O L U T I O N S ® Thank you for the opportunity to furnish you with this proposal. This proposal is valid for 90 days from the date of submission.

For over 30 years, Matrix AV has worked with clients throughout Southern California to consult, design, specify, implement, monitor, manage, and maintain audio, visual, lighting, and system control in venues encompassing the spectrum of meeting spaces. Our client portfolio includes Fortune500 companies, local, State, and Federal government, healthcare, education, and non-profit organizations. The variety of meeting spaces is equally as diversified, ranging from huddle rooms to boardrooms, gymnasiums to auditoriums, and council chambers to event centers. Matrix AV has grown and evolved with the technology incorporating standards with continuous education and training, value engineering, timely completion, budget sensitivity, intuitive control, and reliability.

We understand that not every project and application is mission-critical – until it is. To that end, we ensure that every job, no matter the size, includes our Standard Warranty and has options for SLAs to fit the application. Our Team sincerely believes you will appreciate our attention to detail, which is a reflection of how we value each and every opportunity to serve our clients.

Matrix Audio Visual Designs, Inc.

Hovik Mirzakhanian
Vice President
818 841-4700 X262
[email protected]
Important: Please do not share this information with others and/or our competitors. Through out the years we have spent tremendous amount time, training, learning, and generally keeping up with technology.

The drawings, specifications, concepts, designs, and arrangements thereby are and shall remain a tangible property of Matrix Audio Visual Designs, Inc. and no part thereof shall be copied, disclosed to others, or used in connection with any work, project, bid other than the specific project for which they have been prepared and developed for, without the written consent of Matrix Audio Visual Designs, Inc.

Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions
MATRIX AUDIO VISUAL DESIGNS, INC.

Matrix AV
Audio Visual, lighting and Control System Design and Integration License # 765990
Small Business/Women Owned Company
Corporate Profile
Specialty: Audio-visual, lighting, IT and control system design and integration Location: 2525 W. Burbank Blvd., Burbank, CA 91505
Contact Information:

T. 888 883-4836 or 818 841-4700
E. [email protected], [email protected]
Web: www.matrixav.com
Corporate information: Matrix AV has been in Business since 1991, an S- Corporation with Employee Identification Number 95-4748016
License Information: C7 & C10 License # 765990
Department of Industrial Affairs: DIR 1000035321
Registered Small Business: 1794921
Registered Woman Owned Business: RCWOSB2139
Cage Code: 1MTM3
Multimedia and Technology Solutions
Matrix Audio Visual Designs Inc. is an audio, video, lighting and control systems design and integration firm located in Burbank, California. We integrate technology based solutions for private businesses, educational institutions, houses of worship, military, and government. Since 1991 we have been satisfying our clients by creating relationships as strategic design/build partners, providing elegant solutions to their current needs while concurrently planning for their future.

We own our building, a 7500 square foot facility in Burbank, accommodating approximately 2500 square feet of warehouse space, 700 square feet of office space assigned to engineering and administration, 700 square feet of service area with two service benches populated with test equipment, and 1100 square feet assigned to staging and testing.

Our Goal
Some solutions are simple; however, all solutions, regardless of scale, require personalization. Our goal is not to try and sell you a box and it is not to oversell. These two practices do not ultimately serve you in your best interest. Our purpose is to provide you with a solid, integrated system, incorporating the functionality you require controlled effortlessly by an interface tailored to you. Realization of our goal is achieved when the integrated solution becomes an extension of the user: Functional, intuitive, and second nature. We achieve this end result by the following procedures.
· Needs analysis and feasibility studies
· Conceptual systems and facilities design
· Interaction, and dialogue with our clients’ developers, architects, engineers, interior designers, and contractors
· Detailed, in-house system engineering and complete integration · Project implementation and management
· Training and on-site operations
These practices ensure your integrated solution is customized for your specific requirements.

Solutions that Work for You
Matrix Audio Visual Designs Inc. works with you and for you to create your complete, integrated solution. From small meeting rooms with a single display to your digital signage needs to large group presentations incorporating streaming graphics, live video and multi-channel audio, Matrix Audio Visual brings to reality your requirements of dynamic multimedia installations. With our customized user interfaces even the most complex and technical systems are clear to understand and effortless to use. Our approach to system design and installation is to provide a turnkey solution for you, our client. From conceptualization and need analysis to design and installation we believe working with our customers is the only method of providing beneficial, reliable installations.

Realizing Your Needs
To achieve the best possible end result we believe in starting with the client. Technology is dynamic and ever-changing.

Our expertise in the fields of architectural acoustics, audio and video system design, sound reinforcement, grounding and wiring techniques allows us the unique position of providing an integrated solution which will fit your requirements and fit your budget. Our knowledge of technology ergonomics and our experience with user interface simplicity positions Matrix Audio Visual Designs as a powerful partner to turn your goals into reality.

Some of our integrated systems have included:
· Auditoriums
· Boardrooms
· Houses of Worship
· Conference Centers
· Command and Control Centers
· Classrooms and Training Rooms
· Technology Demonstration Centers
· Council Chambers and Public Assembly areas
Ease of use, flexibility, and planning for future technology are hallmarks of our approach. We, at Matrix Audio Visual Designs, know how to deliver these to you, our client.

Our Expertise
We are experts in the following disciplines:
· Audio Conferencing
· Video Conferencing
· Audio and Video distribution over IP
· RF Distribution
· Broadcast Systems
· Paging and mass-notification systems
· High definition signal switching
· Sound masking systems for open office spaces
· Background music
· Lighting control systems
· Control system design and integration including iPad as user interface For more information please go to our web site: www.matrixav.com Scope
of Work
We are immensely grateful for the chance to offer our proposed solution to fulfill your AV needs. At Matrix AV, our primary focus is on you, the customer, and we take pride in our commitment to providing you with exceptional service.

Our business revolves around delivering cutting-edge Technology Service Solutions, and it's not just a slogan; it's our ethos. Thank you for considering us, and we look forward to serving you with our best possible efforts.

Information worth mentioning.

Notice of Confidentiality:

Please note that the information contained in this communication/proposal is strictly confidential and intended solely for your use. It should not be shared with any third party, including our competitors. We have dedicated significant time, effort, and resources to training, education, and staying up-to-date with the latest technology to deliver the best solutions to our clients.

The drawings, specifications, concepts, designs, and arrangements included herein are the tangible property of Matrix Audio Visual Designs, Inc. They are solely intended for use in the project for which they have been developed and prepared. No part of this material may be copied, disclosed, or used in connection with any other work or project without the express written consent of Matrix Audio Visual Designs, Inc.

By accessing these drawings or specifications, you acknowledge and accept these confidentiality restrictions. Please ensure that all members of your team are aware of these terms and that they comply with them.

Training: At Matrix AV, we believe that training is an essential part of any successful project, regardless of its size or complexity. That's why we are committed to providing tailored training solutions that meet the specific needs of our customers. Whether you have a small or large project, our team will work closely with you to identify your unique training requirements and develop a comprehensive plan to ensure your team is fully equipped to operate and maintain your new system effectively. Our goal is to provide you with a seamless experience from start to finish and beyond.

Source code and configuration files: At Matrix AV, we understand the importance of the source code, configuration files, and other programming components that comprise the audio, video, and control systems we design and install. We believe that our customers should have full ownership of these essential components to ensure they can maintain and upgrade their systems over time. Therefore, we provide our customers with complete access to the source code, configuration files, DSP files, and network topology files associated with their systems. We will work with you to ensure that you have all the information you need to manage your system effectively and provide ongoing support as needed.

Job Site Hours: Job site hours are from 8:00 AM to 4:30 PM. It is expected that all work will be performed during these hours unless otherwise agreed upon in advance.

Cabling: The proposal includes comprehensive cabling services, including cable selection, installation, termination, and testing to ensure optimal system performance.

Insurance: Commercial general liability each occurrence: $1,000,000.00 General aggregate: $2,000,000.00 Automobile liability: $1,000,000.00
Umbrella liability each occurrence: $5,000,000.00 Aggregate: $5,000,000.00 Warranty: The system includes one year of warranty for parts and labor. This warranty excludes batteries and other consumable items.

Clean up: After the work is complete, clean up the area, remove all debris, and discard packaging material.

Statement of Work
General Scope:

Matrix AV is recommending a system upgrade following a thorough job walk conducted on Enter Date, and an exchange of emails between Customer contact and Mark Purdy from Customer Company Name and Matrix AV Contact from Matrix AV.

General description of the project
Multipurpose Room 1
Displays:

Install a 65-inch display with a wall mount and associated device mounting hardware to support AV equipment installed behind the display.

Video Sources:

Provide an Apple TV to support wireless content sharing and media playback. Provide HDMI and USB-C wall plate connections for presentations from laptops, tablets, and mobile devices. The USB-C connection shall support both video transport and device charging.

Audio System:

Provide a ceiling speaker system and amplifier to support voice reinforcement, presentation audio, and program audio.

Provide Bluetooth connectivity to allow audio playback from user devices. Provide one wireless handheld microphone and one wireless headset microphone complete with charging accessories.

Assistive Listening System:

Provide an ADA-compliant Assistive Listening System (ALS) in accordance with Addendum No. 2, Page 10, Q&A No. 3, and applicable accessibility requirements.

Control System:

Provide a touch panel to control room AV functions, source selection, audio levels, display operation, and lighting control.

Cabling & Infrastructure:

Provide AV and data cabling required to support the room AV system, including speaker cabling, wall plate connections, equipment interconnections, and the ceiling-mounted enclosure required by the project documents. ---
---
Multipurpose Room 2
Displays:

Install a 65-inch display with a wall mount and associated device mounting hardware to support AV equipment installed behind the display.

Video Sources:

Provide an Apple TV to support wireless content sharing and media playback. Provide HDMI and USB-C wall plate connections for presentations from laptops, tablets, and mobile devices. The USB-C connection shall support both video transport and device charging.

Audio System:

Provide a ceiling speaker system and amplifier to support voice reinforcement, presentation audio, and program audio.

Provide Bluetooth connectivity to allow audio playback from user devices. Provide one wireless handheld microphone and one wireless headset microphone complete with charging accessories.

Assistive Listening System:

Provide an ADA-compliant Assistive Listening System (ALS).

Control System:

Provide a touch panel to control room AV functions, source selection, audio levels, display operation, and lighting control.

Cabling & Infrastructure:

Provide AV and data cabling required to support the room AV system, including speaker cabling, wall plate connections, equipment interconnections, and the ceiling-mounted enclosure required by the project documents. ---
Multipurpose Room 3
Displays:

Install a 65-inch display with a wall mount and associated device mounting hardware to support AV equipment installed behind the display.

Video Sources:

Provide an Apple TV to support wireless content sharing and media playback. Provide HDMI and USB-C wall plate connections for presentations from laptops, tablets, and mobile devices. The USB-C connection shall support both video transport and device charging.

Audio System:

Provide a ceiling speaker system and amplifier to support voice reinforcement, presentation audio, and program audio.

Provide Bluetooth connectivity to allow audio playback from user devices. Provide one wireless handheld microphone and one wireless headset microphone complete with charging accessories.

Assistive Listening System:

Provide an ADA-compliant Assistive Listening System (ALS).

Control System:

Provide a touch panel to control room AV functions, source selection, audio levels, display operation, and lighting control.

Cabling & Infrastructure:

Provide AV and data cabling required to support the room AV system, including speaker cabling, wall plate connections, equipment interconnections, and the ceiling-mounted enclosure required by the project documents. ---
Event Room 134
Video Sources:

Provide a wireless presentation system to support content sharing from laptops, tablets, and mobile devices. Provide HDMI and USB connections at the lectern for presentation and event support applications. Provide charging connections for user devices. No display device is included within this room in accordance with Addendum No. 2.

Audio System:

Provide a pendant speaker system to support speech reinforcement, presentation audio, and program audio. Provide Bluetooth connectivity to allow audio playback from user devices. Provide one wireless handheld microphone and one wireless headset microphone complete with charging accessories. Provide one wired lectern microphone. Provide four (4) XLR wall plate connections for line-level audio input and output to support integration with external audio systems and equipment.

Assistive Listening System:

Provide an ADA-compliant Assistive Listening System (ALS).

Control System:

Provide two touch panels to control room AV functions, audio levels, source selection, microphone control, and lighting control. One touch panel shall be located at the lectern and one shall be wall mounted.

Cabling & Infrastructure:

Provide a floor box at the lectern location complete with microphone connections, AV connections, and associated cabling required to support room operation.

Additional / Miscellaneous:

Provide an ADA-compliant lectern complete with HDMI, USB, charging connections, microphone connectivity, and associated AV interfaces.
---
Board Room 111
Displays:

Install an 85-inch display with a wall mount and associated device mounting hardware to support AV equipment installed behind the display.

Video Sources:

Provide an HDMI input connection at the conference table to support presentations from user devices.

Audio System:

Provide an Advanced Small Room Conference System with an integrated soundbar, camera, microphones, and speakers to support Microsoft Teams conferencing and room audio requirements.

Control System:

Provide a touch panel to manage conferencing functions and room AV operation.

Cabling & Infrastructure:

Provide AV and data cabling required to support the room AV system, including table connectivity, equipment interconnections, and associated infrastructure.
---
Outside Area Entrance
Audio System:

Provide outdoor-rated speakers to support background music and paging coverage at the facility entrance.

Cabling & Infrastructure:

Provide AV and data cabling required to support the outdoor audio system. ---
Pool Deck Area
Audio System:

Provide a speaker system to support background music and paging coverage throughout the pool deck area. Provide two XLR wall plate connections with line-level audio input and output to support portable audio systems and related event audio equipment.

Cabling & Infrastructure:

Provide AV and data cabling required to support the pool deck audio system and associated infrastructure. ---
AV Room 126 / IT-Electrical Room
Audio System:

Provide audio DSP equipment to support audio processing, routing, mixing, and control of the campus AV systems. Provide amplifiers required to support room speaker systems and associated audio systems throughout the facility.

Control System:

Provide a control processor to support centralized control and monitoring of the campus AV systems.

Network System:

Provide AV network switches to support communication between AV devices, control systems, wireless presentation systems, and network-enabled AV equipment. Network switches dedicated to the owner's IT network are excluded and shall be provided by others.

Power System:

Provide a UPS and associated power distribution equipment to provide power conditioning and protection for critical AV equipment.

Equipment Rack:

Provide an equipment rack to house AV system components, including control processors, DSP equipment, amplifiers, AV network switches, UPS equipment, and associated AV infrastructure required to support the campus AV systems.

Cabling & Infrastructure:

Provide AV and data cabling required to support the campus AV systems, including equipment interconnections, rack

Provide AV and data cabling required to support the campus AV systems, including equipment interconnections, rack terminations, and associated infrastructure.
---
Low Voltage & Network Infrastructure
Network System:

Provide data cabling and associated infrastructure as indicated on the City drawings and project documents. Unless otherwise noted, two data drops shall be provided at each designated location in accordance with customer requirements.

Data cabling shall be provided for AV systems, owner network devices, wireless access points, and other locations identified within the project documents.

What is not included
After Hours and Shift Work: Kindly be aware that this proposal only covers work conducted during regular hours (straight time) and does not encompass after-hours, shift work, or weekend work. If these services are needed, they will incur additional charges. The details of such charges will be outlined and mutually agreed upon in a separate agreement or contract.

Electrical: Please note that the quote provided does not include any electrical work or conduits required for the installation. If such work is necessary, our team will be happy to provide you with a separate quote for these services. Our goal is to be transparent with our pricing and ensure that our customers are fully informed about the scope of work and associated costs before proceeding with any project.

List of References
Customer Name: City of Montclair
Project Name: Council Chambers AV Upgrade integrated with an upgraded Senior Center and Gym AV system.

Customer Contact: John Nguyen
Customer contact information: T. 909 625-9409 E. [email protected] Project overview: The City of Montclair and Matrix AV have forged a longstanding partnership marked by innovation and collaboration. In 2007, Matrix AV was entrusted with the task of modernizing the council chambers' antiquated AV system through a competitive RFP process. This comprehensive upgrade encompassed audio, video, and control systems, complemented by a meticulous refurbishment of the dais and staff tables undertaken by a reputable millwork contractor.

Since then, our collaboration has been characterized by a commitment to staying at the forefront of audiovisual and control system technologies. Over the years, we have seamlessly expanded the system's capabilities to encompass key venues such as the gymnasium, senior center, and theater room, enabling overflow from City Hall meetings to these spaces as needed.

In a testament to our ongoing dedication to innovation, in January of 2023, we proudly introduced an exteriorrated LED video wall system, further enhancing the city's ability to communicate and engage with its residents and visitors. This milestone stands as a testament to our unwavering commitment to providing cutting-edge solutions that meet the evolving needs of the City of Montclair.

To this date we have on-going projects with the City.

To this date we have on-going projects with the City.

Customer Name: Town of Apple Valley
Customer contact: Brandon Cales
Customer contact information: T. 760 961-6260 E. [email protected] Project overview: Matrix AV spearheaded a comprehensive upgrade of the AV systems at both the council chambers and the conference center, revolutionizing the Town's capabilities for communication and collaboration. Leveraging cutting-edge AVoIP technology, we designed and installed a state-of-the-art system that seamlessly integrates audio and video protocols, ensuring optimal performance and flexibility.

By harnessing the power of the Town's existing network infrastructure, our solution enables effortless overflow from the council chambers to the conference center during critical and high-attendance meetings. This strategic enhancement not only maximizes the utility of existing resources but also enhances the Town's ability to accommodate important gatherings and engage with its constituents effectively.

To this date, we have on-going projects with the City.

Customer Name: City of Fontana
Customer contact: Jennifer Barcenas
Customer contact information: T. 909 350-6676 E. [email protected] Project overview: The City of Fontana enlisted Matrix AV to conduct a thorough assessment of the existing system at the Steel Workers Auditorium and propose a comprehensive upgrade strategy. Upon evaluation, it was evident that the video system relied on outdated VGA distribution technology, while the audio system was non-functional.

In response, our tailored plan encompassed a holistic upgrade, addressing deficiencies across audio, video, and display systems. Furthermore, we proposed the integration of a robust control system, specifically tailored to meet the diverse operational requirements of the City. By modernizing both the hardware and control infrastructure, our solution aims to not only rectify existing issues but also future-proof the auditorium, ensuring seamless performance and enhanced functionality for the City of Fontana and its constituents.

Furthermore, Matrix AV was entrusted with the upgrade of the AV systems not only in the council chambers but also across several key sites in the City, including the Jessie Turner Community Center and the Senior Center. This significant expansion of our partnership underscores our unwavering commitment to delivering exceptional service and unparalleled workmanship.

To this date we have on-going relationship and projects with the City.

Customer Name: City of Hesperia
Customer contact infroamtion: Michael Assumma
Customer contact information: T. 760 947-1831 E. [email protected] Project overview: After a thorough evaluation of potential AV contractors, the City of Hesperia selected Matrix AV as its system integrator for the comprehensive upgrade of its AV infrastructure. Matrix AV embarked on this project by meticulously analyzing the City's requirements and crafting a strategic plan to modernize the AV system, prioritizing the adoption of the latest AV over IP (AVoIP) technology. Departing from the previous HDBaseT distribution system, Matrix AV recommended the implementation of an AV over IP distribution system, leveraging digital audio and video endpoints and employing Crestron's NVX system for seamless integration.

To enhance the audio capabilities, Matrix AV deployed a sophisticated Biamp audio Digital Signal Processing (DSP) system, incorporating AVB and Dante network audio technologies across the City Hall and overflow area.

This implementation streamlined microphone connectivity, eliminating the need for cumbersome cable clusters and instead utilizing a network-based approach, requiring only two or three network cables per microphone group.

Customer Name: Fontana Unified School District
Customer contact infroamtion: Vincent T. Harrison
Customer contact information: T. 909 357-7635 X29120 E. [email protected] Project Overview: Matrix AV was commissioned to upgrade the AV system within the John D. Piazza Boardroom. This comprehensive project encompassed a full-scale enhancement of the audio infrastructure, involving the installation of loudspeakers, digital signal processors, as well as the setup and programming of an Allen and Heath mixing console, along with both wired and wireless microphone systems. On the video front, the project included the integration of a Christie Digital projection system alongside multiple cameras for session recording and streaming purposes. Furthermore, by tightly integrating the control system with the AV infrastructure, Matrix AV delivered a user-friendly interface enabling seamless control over both audio and video components. Notably, the control system facilitated a voting mechanism for tallying votes and displaying results on the projection system, in addition to enabling streaming services for public viewing.

Matrix AV is currently engaged in projects with Fontana USD.

Finally, our promise to you
At Matrix AV, we are committed to providing our customers with exceptional service and expertise. Our promise to you includes conducting ourselves in a professional and respectful manner at all times. We only use reputable manufacturers from the AV and IT industries who stand behind their products, ensuring that you receive a professionally designed and installed system that meets your specific needs.

We are committed to an unbiased decision-making process when selecting equipment, and we always strive to be truthful and accurate in all aspects of our work. Our team is dedicated to staying up-to-date with the latest advancements in technology and continuing to improve our technical knowledge and skills.

Finally, we are committed to educating the public about the AV industry and the benefits of implementing high-quality audio and visual solutions in various settings. Our goal is to provide you with a reliable, efficient, and cost-effective system that enhances your operations and exceeds your expectations.

EXHIBIT B

APPROVED FEE SCHEDULE

PRICING
Main Total $74,699.86 *
Main
$74,699.86
Crestron Electronics KORE26-4938-3
Crestron Zum Quote KORE26-4938-3 for Task Lighting
Dimming System for Pico Rivera Smith Park
1 $74,699.86
Main: AV Room/Rack
$4,829.80
Biamp Systems FORTE DAN AI
12 X 8 Digital Audio Server With 32 Bi-Directional Channel Of Dante
2 $2,414.90
$1,150.00
Biamp Systems VOLTERA A 300.2
2 Two-channel, 300-watt analog amplifier for MPR3 $575.00 $4,144.60
Biamp Systems VOLTERA D 1200.4
Four-channel Amplified Loudspeaker Controller, 1200 watt total power.

Event room amp
2 $2,072.30
$1,529.50
Crestron Electronics CP4
1 4-Series Control System $1,529.50
$160.66
Fibercablesdirect.com FCDUS353v10234
OM4 LC LC Fiber Patch Cable | Armored 100G Duplex 50/125 LSZH Multimode 80Meter
For customer 2 network switch connection from room 153 to 126
1 $160.66
$50.60
FS.COM 40180
1m (3ft) LC UPC to LC UPC Duplex OM4 Multimode PVC (OFNR)

2.0mm Fiber Optic Patch Cable
2 $25.30
$211.26
Lowell Manufacturing ACS-1524
Power strip with 24 (15A) outlets, surge suppression, 12 ft. cord, mounting clip
1 $211.26
$189.18
Middle Atlantic BB-44-1
1 Copper Bus Bars Series 44 RU Copper Bus Bars, 1 Inch Wide $189.18 iSite PRO SNMP Card Network Adapter for Online Double
Conversion Standalone UPS Models
2 SurgeX 3000L-01
$508.30
Main: AV Room/Rack Total $24,436.20 *
$424.36
Middle Atlantic D2LK
2 2 RU Drawer, Anodized with Lock $212.18
$259.33
Middle Atlantic LACE-44-OWP
1 44 RU Lace Strip 4.75 Inches Wide with Tie Posts - 6 Piece $259.33 $75.90
Middle Atlantic LBP-4A
1 10 Pack, L Bar, 4''offset $75.90
$710.13
Middle Atlantic SPN-44-312
1 44 RU Side Panels for 31-32 Inch Deep MRK, WRK or VRK Racks $710.13 $174.23
Middle Atlantic U1V-4
1 1 RU Utility Rackshelf, 10.4 Inches Deep, Vented - 4 Piece $174.23 $1,599.65
Middle Atlantic WRK-44-32
44 RU WRK Series 24-1/4 Inch Wide Rack, 32 Inches Deep with rear door
1 $1,599.65
$1,696.88
Netgear GSM4230PX-100NAS
24 Ports - Manageable - 3 Layer Supported - Modular - 480 W PoE Budget - Optical Fiber, Twisted Pair - PoE Ports - 1U High - Rack-mountable
1 $1,696.88
$2,748.59
Netgear GSM4248PX-100NA
1 M4250-40G8XF-PoE+ AV Line Managed Switch $2,748.59
$97.73
Panasonic Pro Visual Systems BK-3HCCA16FA
1 16-Pack eneloop pro AA Batteries $97.73
$4,383.80
SurgeX UPS-2000-OL
2RU, 2000 Va Online UPS, 4 Outlet, 20A; On-Line DoubleConversion UPS Technology2 $2,191.90 * Main: Multipurpose Room 1 (133)
$171.35
Apple AppleTV
1 Apple TV 4K Wi‑Fi + Ethernet with 128GB storage $171.35 $949.10
Audio-Technica ATW-1423/L
System 20 PRO Dual (Handheld and Lavalier Microphone)
System
1 $949.10
$327.75
Audio-Technica ATW-CHG3NAAD
1 NETWRK TWO-BAY CHARGING STATION W/AC ADP $327.75
$18.86
Byrne Passive USB-C
1 Female to male USB-Cconnector $18.86
$42.15
C2G CG39711
HDMI Pass Through Decorative Wall Plate with One Keystone - White
1 $42.15
$168.36
Chief CSSLP15X10
1 Proximity® Component Storage Slide-Lock Panel $168.36 $575.00
Crestron Electronics DM-NAX-BTIO-100-1G
DM NAX® Audio-over-IP Wall Plate with Bluetooth® Audio
Support, Analog Audio Input and Output, 1‑Gang
1 $575.00
1 HDMI 2.0 Cable, 18G, Premium Certified, 3ft
Covid HDPR-03
$8.56
1 HDMI 2.0 Cable, 18G, Premium Certified, 3ft
Covid HDPR-03
$8.56
$957.31
Crestron Electronics DM-NVX-D30
1 DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $957.31 * $872.21
Crestron Electronics DM-NVX-E30
1 DigitalMedia 4K60 4:4:4 HDR Network AV Encoder $872.21 * $885.50
Crestron Electronics HD-RXU-4KZ-202
DM Lite 4K60 4:4:4 Receiver and 2x2 Auto-Switcher for HDMI and USB 2.0 Signal Extension over CATx Cable
1 $885.50
$954.50
Crestron Electronics HD-TXU-4KZ-211-CHGR
DM Lite 4K60 4:4:4 Transmitter and 2x1 Auto-Switcher for HDMI, USB-C DisplayPort, and USB 2.0 Signal Extension over CATx Cable with Device Charging
1 $954.50
$916.90
Crestron Electronics TSW-770-W-S
1 7 in. Wall Mount Touch Screen, White Smooth $916.90 * $636.87
FSR CB-22+
1 2’x2’ Ceiling Box with 6 unswitched outlets $636.87
$583.02
JBL Professional CONTROL 26CT

6.5'' Ceiling loudspeaker transducer assembly
Sold as pair - Priced as pair
Daisy chain installation
3 $194.34
$21.39
Listen Technologies LA-304
1 Assistive Listening Notification Signage Kit $21.39
$377.43
Listen Technologies LA-381-01
Intelligent 12-unit charging tray (North America - Type B power supply)
1 $377.43
$37.26
Listen Technologies LA-401
2 Universal ear speaker $18.63
$57.27
Listen Technologies LA-430
1 Intelligent ear phone/neck loop lanyard $57.27
$390.54
Listen Technologies LR-4200-IR
2 Intelligent DSP IR receiver $195.27
$590.64
Listen Technologies LT-84-01
1 IR Transmitter/Radiator combo - North America Version $590.64 $39.10
Matrix AV CBL-16-2-P
170 Two conductor 16 AWG loudspeaker cable - Plenum rated $0.23 $24.00
Matrix AV CBL-22-2-P
60 22 AWG audio cable - Plenum rated $0.40
$126.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 150 (4X DATA WALL - 1X AP)
210 $0.60
$72.00
Matrix AV CBL-CAT6P-GR
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, Green
Green CAT6 For AV TP & TVs
120 $0.60
1 Wall mounting hardware
NewLine EPR8A50600-000
$79.35
Main: Multipurpose Room 1 (133) Total $10,802.81 *
1 HDMI 2.0 Cable, 18G, Premium Certified, 3ft
Covid HDPR-03
$8.56
1 HDMI 2.0 Cable, 18G, Premium Certified, 3ft
Covid HDPR-03
$8.56
$187.20
Matrix AV CBL-CAT6SP-GR
Category Twisted Pair,shielded, 23 AWG 4 twisted pairs, 10/100/1000Base-T, Plenum Rated, Green
CAT6Shieled for AV over IP & HDBT & BT
240 $0.78
$821.10
NewLine STV-6524-PLUS
1 65" NT Series Non Touch Display 4K $821.10 *
Main: Multipurpose Room 2 (117)
$171.35
Apple AppleTV
1 Apple TV 4K Wi‑Fi + Ethernet with 128GB storage $171.35 $327.75
Audio-Technica ATW-CHG3NAAD
1 NETWRK TWO-BAY CHARGING STATION W/AC ADP $327.75
$216.55
Audio-Technica ATW-T1401
1 System 20 PRO Body-Pack Transmitter $216.55
$232.65
Audio-Technica ATW-T1402
1 System 20 PRO Handheld Microphone Transmitter $232.65 $18.86
Byrne Passive USB-C
1 Female to male USB-Cconnector $18.86
$42.15
C2G CG39711
HDMI Pass Through Decorative Wall Plate with One Keystone - White
1 $42.15
$168.36
Chief CSSLP15X10
1 Proximity® Component Storage Slide-Lock Panel $168.36 $575.00
Crestron Electronics DM-NAX-BTIO-100-1G
DM NAX® Audio-over-IP Wall Plate with Bluetooth® Audio
Support, Analog Audio Input and Output, 1‑Gang
1 $575.00
$957.31
Crestron Electronics DM-NVX-D30
1 DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $957.31 * $872.21
Crestron Electronics DM-NVX-E30
1 DigitalMedia 4K60 4:4:4 HDR Network AV Encoder $872.21 * $885.50
Crestron Electronics HD-RXU-4KZ-202
DM Lite 4K60 4:4:4 Receiver and 2x2 Auto-Switcher for HDMI and USB 2.0 Signal Extension over CATx Cable
1 $885.50
$954.50
Crestron Electronics HD-TXU-4KZ-211-CHGR
DM Lite 4K60 4:4:4 Transmitter and 2x1 Auto-Switcher for HDMI, USB-C DisplayPort, and USB 2.0 Signal Extension over CATx Cable with Device Charging
1 $954.50
$916.90
Crestron Electronics TSW-770-W-S
1 7 in. Wall Mount Touch Screen, White Smooth $916.90 * 1 Wall mounting hardware
NewLine EPR8A50600-000
$79.35
Main: Multipurpose Room 2 (117) Total $9,895.44 *
$636.87
FSR CB-22+
1 2’x2’ Ceiling Box with 6 unswitched outlets $636.87
$388.68
JBL Professional CONTROL 26CT

6.5'' Ceiling loudspeaker transducer assembly
Sold as pair - Priced as pair
Daisy chain installation sharing amp with MPR1
2 $194.34
$21.39
Listen Technologies LA-304
1 Assistive Listening Notification Signage Kit $21.39
$37.26
Listen Technologies LA-401
2 Universal ear speaker $18.63
$57.27
Listen Technologies LA-430
1 Intelligent ear phone/neck loop lanyard $57.27
$390.54
Listen Technologies LR-4200-IR
2 Intelligent DSP IR receiver $195.27
$590.64
Listen Technologies LT-84-01
1 IR Transmitter/Radiator combo - North America Version $590.64 $27.60
Matrix AV CBL-16-2-P
120 Two conductor 16 AWG loudspeaker cable - Plenum rated $0.23 $24.00
Matrix AV CBL-22-2-P
60 22 AWG audio cable - Plenum rated $0.40
$162.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for multipurpose room 3 (120) & office 128 (wall data & ceiling AP)
270 $0.60
$126.00
Matrix AV CBL-CAT6P-GR
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, Green
Green CAT6 For AV TP & TVs
210 $0.60
$273.00
Matrix AV CBL-CAT6SP-GR
Category Twisted Pair,shielded, 23 AWG 4 twisted pairs, 10/100/1000Base-T, Plenum Rated, Green
CAT6Shieled for AV over IP & HDBT & BT
350 $0.78
$821.10
NewLine STV-6524-PLUS
1 65" NT Series Non Touch Display 4K $821.10 *
Main: Multipurpose Room 3 (120)
$171.35
Apple AppleTV
1 Apple TV 4K Wi‑Fi + Ethernet with 128GB storage $171.35 $949.10
Audio-Technica ATW-1423/L
System 20 PRO Dual (Handheld and Lavalier Microphone)
System
1 $949.10
$327.75
Audio-Technica ATW-CHG3NAAD
1 NETWRK TWO-BAY CHARGING STATION W/AC ADP $327.75
2 HDMI 2.0 Cable, 18G, Premium Certified, 3ft
Covid HDPR-03
$8.56
1 HDMI 2.0 Cable, 18G, Premium Certified, 3ft
Covid HDPR-03
$8.56
$18.86
Byrne Passive USB-C
1 Female to male USB-Cconnector $18.86
$42.15
C2G CG39711
HDMI Pass Through Decorative Wall Plate with One Keystone - White
1 $42.15
$168.36
Chief CSSLP15X10
1 Proximity® Component Storage Slide-Lock Panel $168.36 $575.00
Crestron Electronics DM-NAX-BTIO-100-1G
DM NAX® Audio-over-IP Wall Plate with Bluetooth® Audio
Support, Analog Audio Input and Output, 1‑Gang
1 $575.00
$1,914.62
Crestron Electronics DM-NVX-D30
2 DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $957.31 * $872.21
Crestron Electronics DM-NVX-E30
1 DigitalMedia 4K60 4:4:4 HDR Network AV Encoder $872.21 * $885.50
Crestron Electronics HD-RXU-4KZ-202
DM Lite 4K60 4:4:4 Receiver and 2x2 Auto-Switcher for HDMI and USB 2.0 Signal Extension over CATx Cable
1 $885.50
$954.50
Crestron Electronics HD-TXU-4KZ-211-CHGR
DM Lite 4K60 4:4:4 Transmitter and 2x1 Auto-Switcher for HDMI, USB-C DisplayPort, and USB 2.0 Signal Extension over CATx Cable with Device Charging
1 $954.50
$916.90
Crestron Electronics TSW-770-W-S
1 7 in. Wall Mount Touch Screen, White Smooth $916.90 * $636.87
FSR CB-22+
1 2’x2’ Ceiling Box with 6 unswitched outlets $636.87
$696.69
JBL Professional CONTROL 65P/T-WH
Compact Full-Range Pendant Speaker, 150 Watt, 8 Ohm, White (Pair)
3 $232.23
$21.39
Listen Technologies LA-304
1 Assistive Listening Notification Signage Kit $21.39
$37.26
Listen Technologies LA-401
2 Universal ear speaker $18.63
$57.27
Listen Technologies LA-430
1 Intelligent ear phone/neck loop lanyard $57.27
$390.54
Listen Technologies LR-4200-IR
2 Intelligent DSP IR receiver $195.27
$590.64
Listen Technologies LT-84-01
1 IR Transmitter/Radiator combo - North America Version $590.64 $46.00
Matrix AV CBL-16-2-P
200 Two conductor 16 AWG loudspeaker cable - Plenum rated $0.23 $24.00
Matrix AV CBL-22-2-P
60 22 AWG audio cable - Plenum rated $0.40
2 Wall mounting hardware
NewLine EPR8A50600-000
$79.35
Main: Multipurpose Room 3 (120) Total $12,578.16 *
1 HDMI 2.0 Cable, 18G, Premium Certified, 3ft
Covid HDPR-03
$8.56
USB Rapid Charging Module for FT2 ELEC Series, USB Type-C & Type-A High Power Charging Ports, Bus Powered
1 Crestron Electronics FT2A-CHGR-USBA/C
$178.24
$240.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for multipurpose room 3 (120) & office 128 (wall data & ceiling AP)
400 $0.60
$126.00
Matrix AV CBL-CAT6P-GR
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, Green
Green CAT6 For AV TP & TVs
210 $0.60
$273.00
Matrix AV CBL-CAT6SP-GR
Category Twisted Pair,shielded, 23 AWG 4 twisted pairs, 10/100/1000Base-T, Plenum Rated, Green
CAT6Shieled for AV over IP & HDBT & BT
350 $0.78
$1,642.20
NewLine STV-6524-PLUS
2 65" NT Series Non Touch Display 4K $821.10 *
Main: Events Room (134)
$430.39
Audio Technica ES925C24/FM5
Modular microphone system includes a cardioid condenser microphone element, 21.08" gooseneck and 5-pin flush-mount power module
1 $430.39
$949.10
Audio-Technica ATW-1423/L
System 20 PRO Dual (Handheld and Lavalier Microphone)
System
1 $949.10
$327.75
Audio-Technica ATW-CHG3NAAD
1 NETWRK TWO-BAY CHARGING STATION W/AC ADP $327.75
$19.68
Byrne Passive USB-C
1 Female to male USB-Cconnector $19.68
$1,587.00
Crestron Electronics AM3-111 KIT
AirMedia Series 3 Kit with AM-3100-WF Receiver and AM-TX3- 100 Adaptor
1 $1,587.00
$575.00
Crestron Electronics DM-NAX-BTIO-100-1G
DM NAX® Audio-over-IP Wall Plate with Bluetooth® Audio
Support, Analog Audio Input and Output, 1‑Gang
1 $575.00
$872.21
Crestron Electronics DM-NVX-E30
1 DigitalMedia 4K60 4:4:4 HDR Network AV Encoder $872.21 * $666.97
Crestron Electronics FT2-202-ELEC-PTL-AL
FlipTop FT2 Series Cable Management System, 202 Size,
Electrical, Pass-Through Lid, Alloy [Just Released]
1 $666.97 *
AC Power Outlet Module for FT2 Series, Dual, US NEMA 5, Type B, w/2 Under-Table Outlets & Cord
1 Crestron Electronics FT2A-PWR-US-2
$109.25
$1,833.80
Crestron Electronics TSW-770-W-S
2 7 in. Wall Mount Touch Screen, White Smooth $916.90 * $2,322.30
JBL Professional CONTROL 65P/T-WH
Compact Full-Range Pendant Speaker, 150 Watt, 8 Ohm, White (Pair)
10 $232.23
$21.39
Listen Technologies LA-304
1 Assistive Listening Notification Signage Kit $21.39
$93.15
Listen Technologies LA-401
5 Universal ear speaker $18.63
$976.35
Listen Technologies LR-4200-IR
5 Intelligent DSP IR receiver $195.27
$590.64
Listen Technologies LT-84-01
1 IR Transmitter/Radiator combo - North America Version $590.64 $7,578.20
Marshall Furniture, Inc. FF ADAD-32
This 32" Wide FLEX Style ADA Lectern - shipping included - Texture melamine - AV Dashboard texture melamine - Logo 1 $7,578.20
$46.00
Matrix AV CBL-16-2-P
200 Two conductor 16 AWG loudspeaker cable - Plenum rated $0.23 $1,176.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for multipurpose room 3 (120) & office 128 (wall data & ceiling AP)
1960 $0.60
$126.00
Matrix AV CBL-CAT6P-GR
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, Green
Green CAT6 For AV TP & TVs
210 $0.60
$273.00
Matrix AV CBL-CAT6SP-GR
Category Twisted Pair,shielded, 23 AWG 4 twisted pairs, 10/100/1000Base-T, Plenum Rated, Green
CAT6Shieled for AV over IP & HDBT & BT
350 $0.78
$18.07
Neutrik NC5MX-B
2 XLR Male 5 Pin Black/Gold Connector $8.02
$23.00
Neutrik NE8MC-B
RJ45 Cable Connector Carrier For Pre-assembled RJ45 Plugs Consists Of Black Chromium Shell, Fixing Disk, Chuck, Bushing And Boot
2 $11.50
$3,156.48
Radio Design Labs (RDL) DD-RN42
4 Wall-Mounted Bi-Directional Mic/Line Dante Interface 4 x 2 $789.12 $222.36
RCI Custom MAT009-260608PB-01
Single gang wall plate with RJ45 for City of Pico Rivera Smith Park Event Room Stage
1 $222.36
$573.44
Wiremold EFB6810BTBK
Evolution Series EFB6, EFB8, EFB10 Floor Box Flush Style Cover with Solid Lid
1 $573.44
Main: Events Room (134) Total $24,525.93 *
1 Wall mounting hardware
NewLine EPR8A50600-000
$79.35
Main: Board Room (111) Total $8,154.71 *
2 Wall mounting hardware
NewLine EPR8A50600-000
$79.35
Main: Lobby (101) Total $2,344.20 *
$23.93
Wiremold EFB810-DIV
1 Evolution Series EFB8 Floor Box Relocatable Divider $23.93 $43.72
Wiremold EFB8-4GMB
1 EFB8 Evolution Series Mounting Bracket - 4Gang $43.72 Main: Board Room (111)
$168.36
Chief CSSLP15X10
1 Proximity® Component Storage Slide-Lock Panel $168.36 $5,744.25
Crestron Electronics UC-BX31-T
Flex Advanced Small Room Conference System with Jabra
PanaCast 50 Video Bar for Microsoft Teams Rooms
1 $5,744.25
$540.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
900 $0.60
$60.00
Matrix AV CBL-CAT6P-GR
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, Green
Green CAT6 For connecting to AV CPU
100 $0.60
$39.00
Matrix AV CBL-CAT6SP-GR
Category Twisted Pair,shielded, 23 AWG 4 twisted pairs, 10/100/1000Base-T, Plenum Rated, Green
CAT6Shieled for AV over IP & HDBT & BT
50 $0.78
$1,603.10
NewLine STV-8524-PLUS
85" STV Plus Smart TV, UHD 4K, Built in Wifi, Digital Signage Capable
1 $1,603.10 *
Main: Lobby (101)
$702.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
1170 $0.60
$1,642.20
NewLine STV-6524-PLUS
2 65" NT Series Non Touch Display 4K $821.10 *
Main: Lobby (150)
1 Wall mounting hardware
NewLine EPR8A50600-000
$79.35
Main: Lobby (150) Total $1,361.10 *
Main: Office 110 Total $864.00 *
Main: Office 128 Total $168.00 *
Main: Break Room 112 Total $360.00 *
Main: Manager's Office 114 Total $390.00 *
$540.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
900 $0.60
$821.10
NewLine STV-6524-PLUS
1 65" NT Series Non Touch Display 4K $821.10 *
Main: Office 110
$864.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
1440 $0.60
Main: Office 128
$168.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for multipurpose room 3 (120) & office 128 (wall data & ceiling AP)
280 $0.60
Main: Break Room 112
$360.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
600 $0.60
Main: Manager's Office 114
$390.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
650 $0.60
Main: Serving Area 130
Main: Serving Area 130 Total $36.00 *
Main: Green Room 143 Total $108.00 *
Main: Lifeguard 144 Total $360.00 *
Main: Lifeguard 159 Total $90.00 *
Main: First AID 158 Total $60.00 *
Main: Office 161 Total $90.00 *
$36.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
60 $0.60
Main: Green Room 143
$108.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
180 $0.60
Main: Lifeguard 144
$360.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
600 $0.60
Main: Lifeguard 159
$90.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
150 $0.60
Main: First AID 158
$60.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
100 $0.60
Main: Office 161
$90.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
150 $0.60
4 Pole mount bracket kit
Biamp Systems PMB-1RR
$138.00
10 Yolk type (U) bracket for Control 25-1 (Speaker)
JBL Professional MTC-25UB-1
$38.87
Main: Pool Area Total $10,646.50 *
4 Yolk type (U) bracket for Control 25-1 (Speaker)
JBL Professional MTC-25UB-1
$38.87
Main: Outside Area Total $1,569.56 *
Main: Pool Area
$2,571.36
JBL Professional AWC82
All-Weather Compact 2-Way Coaxial Loudspeaker, 8'' Low
Frequency Driver, 8 Ohm, Grey
4 $642.84 *
$2,368.90
JBL Professional CONTROL 25-1
Compact indoor/outdoor Background/foreground Speaker, 8 Ohm, 100 X 100 Degree Coverage
10 $236.89 *
$1,380.00
Matrix AV CBL-14-2-P
3000 Two conductor 16 AWG loudspeaker cable - Plenum rated $0.46 $2,436.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
4060 $0.60
$312.00
Matrix AV CBL-CAT6SP-GR
Category Twisted Pair,shielded, 23 AWG 4 twisted pairs, 10/100/1000Base-T, Plenum Rated, Green
CAT6Shieled for AV over IP & HDBT & BT
400 $0.78
$1,578.24
Radio Design Labs (RDL) DD-RN42
2 Wall-Mounted Bi-Directional Mic/Line Dante Interface 4 x 2 $789.12 Main: Outside Area
$947.56
JBL Professional CONTROL 25-1
Compact indoor/outdoor Background/foreground Speaker, 8 Ohm, 100 X 100 Degree Coverage
4 $236.89 *
$46.00
Matrix AV CBL-16-2-P
200 Two conductor 16 AWG loudspeaker cable - Plenum rated $0.23 $576.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
960 $0.60
Main: Pool Equip 194
$300.00
Matrix AV CBL-CAT6P-BL
Category Twisted Pair, 23 AWG 4 twisted pairs,
10/100/1000Base-T, Plenum Rated, blue
Data cable run for Lobby 101 (3X AP - 3X WALL DATA - 2X TV'S) & also
Rooms (159-158-161-151)
500 $0.60
Main: Pool Equip 194 Total $300.00 *
* Subtotals do not include Tax, Shipping and Misc. charges. Refer to project summary Date
City of Pico Rivera
Date
Client: Contractor: Matrix Audio Visual Designs, Inc.

CSLB #: 765990
City of Pico Rivera
Name:

Rodney Krikor
Name:

Equipment: $183,840.47
Project Summary
Miscellaneous: $9,192.09
Sales Tax: $20,751.00
Electronic Waste Fee: $68.00
Shipping: $2,758.00
Labor: $133,561.17
Sales tax is calculated based on the current sales tax and it is subject to change Grand Total: $350,170.73
Payment Schedule Amount
Initial Deposit $157,576.83
Progress Payment - 50% progress $87,542.68
Progress Payment - 80% progress $87,542.68
Final Payment $17,508.54
Optional Service Level Agreements Amount
MAVD MAT-SLA.SILVER
Silver SLA - Includes twice a year maintenance visit, cleaning, projector filter cleaning, checking all wires and connectors are snug, confirmation of system operation, performing major firmware updates, Minor repairs. See our extended service level agreement detail. Period of performance: One Year. 3 $18,063.00
MAVD MAT-SLA.GOLD
Gold SLA - Includes all the benefits of the Silver SLA with the added benefit of covering labor should a failure occur - Parts will be invoiced at current price levels. Period of performance: One Year.
3 $72,258.00
MAVD MAT-SLA.PLATINUM
Platinum SLA - Includes all the benefits of the Silver and Gold SLA with the added benefit of replacing parts and labor should a failure occur. Period of performance: One Year.
3 $108,384.00

EXHIBIT C

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Consultant acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes.

Therefore, as to those Services that are “public works”, Consultant shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Consultant shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Consultant shall not perform work with any subconsultant that is not registered with DIR pursuant to Section 1725.5. Consultant and subconsultants shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Consultant or any subconsultant ceases to be registered with DIR at any time during the duration of the project, Consultant shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Consultant’s Services are subject to compliance monitoring and enforcement by DIR. Consultant shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Consultant acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Consultant shall post such rates at each job site covered by this Agreement.

6. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subconsultant.

7. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate Enclosure 1
payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City of the location of the records.

8. Consultant shall comply with and be bound by the provisions of Labor Code seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Consultant shall not perform Work with any Subconsultant that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. The Consultant and Subconsultants shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of consultants from public works. If the Consultant or any subconsultant becomes debarred or suspended during the duration of the project, the Consultant shall immediately notify City.

10. Consultant acknowledges that eight hours labor constitutes a legal day’s work. Consultant shall comply with and be bound by Labor Code Section 1810.

Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Consultant or by any subconsultant for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

12. For every subconsultant who will perform work on the project, Consultant shall be responsible for such subconsultant’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Consultant shall include in the written contract between it and each subconsultant a copy of those statutory provisions and a requirement that each subconsultant shall comply with those statutory provisions.

Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subconsultant’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subconsultant and upon becoming aware of the failure of the subconsultant to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at Consultant’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent consultants serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Consultant, its subconsultants, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Consultant under this Section shall survive the termination of the Agreement.

To: Mayor and City Council
From: City Manager
Meeting Date: September 8, 2026
Subject: LETTER OF INTENT TO PERFORM AN INVESTMENT GRADE

AUDIT FOR AN ENERGY EFFICIENCY PROJECT AT CITY

FACILITIES
Recommendation:

1. Authorize the City Manager to negotiate and execute a Letter of Intent, in a form approved by the City Attorney with Syserco Energy Solutions (Syserco) to conduct an Investment Grade Audit for city facilities, in an amount not-to-exceed $50,000.

Strategic Priority:
1 - Fiscal & Organizational Sustainability - Create a City government build to adapt to change.
2 - Economic Development & Land Use - Encourage the development of underutilized space, plan for growth, and engage businesses to transform the City as an economic and cultural hub.
3 - Infrastructure - Plan, fund, build, and maintain reliable and cost-effective infrastructure that contributes to enhancing quality of life.

Strategy:

1.2 Identify and implement opportunities for financial efficiency.

2.4 Establish the City of Pico Rivera as an environmentally friendly, sustainable community that attracts green industries.

3.4 Facilitate a high-level of maintenance of City infrastructure to reduce increased costs from prolonged deferral.
8 Back to Outline
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026

LETTER OF INTENT TO PERFORM AN INVESTMENT GRADE AUDIT FOR AN

ENERGY EFFICIENCY PROJECT AT CITY FACILITIES

Fiscal Impact:

Sufficient funding is included in the fiscal year (FY) 2026-27 Adopted Budget within the PRIME Fund (GL Account No. 560.16.1635-54400). No additional funding is required at this time.

Should the Investment Grade Audit (IGA) conclude a viable project with guaranteed savings, is feasible, and the City elects not to proceed, the City will pay Syserco a flat fee of $50,000. No compensation will be due if Syserco does not identify a viable project or withdraws any written guarantee provided under the Letter of Intent (LOI).

Background:

The Heating, Ventilation, and Air Conditioning (HVAC) system at the City Hall location is aging and requires replacement due to its condition, declining reliability, increasing maintenance needs, and operational inefficiency. Further delay increases the risk of system failure and disruption to City operations. Staff has explored grant opportunities to offset the replacement cost; however, no viable funding source has been identified that would fully fund the necessary improvements. Available resilience grants are highly competitive and typically require the facility to operate as a public Resilience Center during extreme heat and other emergency events.

Since approximately 2022, the City has evaluated several approaches to modernize City Hall's energy infrastructure. These efforts have included HVAC replacement, Solar Photovoltaic (PV) systems, Battery Energy Storage Systems (BESS), and other energy conservation measures. The City also evaluated three potential scenarios for City Hall:
solar PV only; solar PV with battery storage designed to offset approximately 60% of facility demand; and a Net Zero Energy (NZE) scenario designed to offset approximately 100% of annual electricity consumption. These analyses were based on the City’s actual energy use, current utility rates, projected future rate increases, and the estimated battery capacity needed to support the project.

Although several project concepts were evaluated, the City's prior efforts did not produce a comprehensive NZE project that could secure or guarantee the federal Investment Tax Credits (ITCs) available for eligible PV and BESS improvements. The ITC program provides a federal financial incentive for qualifying clean energy investments, and legislation enacted in 2022 expanded access to these incentives for local governments and other public agencies that generally do not owe federal income taxes. These federal incentives are estimated at approximately $2.3 million and could be transferred to a third party in exchange for funding that would reduce the overall project cost, including the cost of replacing the City Hall HVAC system. Without assurance that the City would receive the anticipated financial benefit, the comprehensive NZE approach was not considered financially viable, and the proposed scope was reduced primarily to replacement of the City Hall HVAC system.

CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026

LETTER OF INTENT TO PERFORM AN INVESTMENT GRADE AUDIT FOR AN

ENERGY EFFICIENCY PROJECT AT CITY FACILITIES

Discussion:

As an alternative to replacing the City Hall HVAC system as a stand-alone capital improvement, Syserco provided a preliminary evaluation of the City Hall HVAC improvements needed and offered a proposed plan that not only enabled the City to replace the HVAC at City Hall but also combined the HVAC replacement with renewable energy generation, battery storage, building controls, roofing improvements, and other energy conservation measures. This approach could allow the City to address multiple deferred maintenance needs while using guaranteed energy savings and available federal incentives to reduce the City’s net project cost.

Syserco is an energy services company specializing in the development and implementation of energy efficiency, renewable energy, and infrastructure improvements for public agencies. Syserco is currently implementing comparable projects with the cities of Norwalk and Commerce involving solar PV, HVAC improvements, building controls, lighting upgrades, and other energy conservation measures. As part of its due diligence, City staff also met with representatives from the City of Norwalk to discuss their experience working with Syserco on its comprehensive energy efficiency and infrastructure project.

Based on preliminary planning-level estimates, the proposed improvements could generate approximately $15.4 million in energy and operational savings over the life of the project. The installation of eligible Solar PV and BESS improvements could also provide approximately $2.3 million in transferable federal ITCs. The proceeds from these incentives would be used to reduce the overall project cost, including the cost of replacing the City Hall HVAC system.

These preliminary estimates are based on currently available utility and facility information and are intended to determine whether the project warrants further evaluation. Additional engineering, field inspections, equipment sizing, construction pricing, financial modeling, and savings calculations are necessary before the City can determine whether the project is technically and financially viable.

California Government Code Section 4217 et seq. allows public agencies to implement energy conservation projects when the anticipated savings are sufficient to offset the project costs over the life of the agreement. The proposed Letter of Intent (LOI) would authorize Syserco to conduct the Investment Grade Audit (IGA) and complete the engineering, technical, financial, and project development work necessary to determine whether the proposed project meets these requirements.

If approved by City Council, the IGA will evaluate the condition, technical feasibility, proposed scope, estimated cost, and anticipated energy savings associated with the replacement and electrification of the City Hall HVAC system, a Building Automation System (BAS), roof replacement, solar PV generation, BESS, LED lighting, and an CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026

LETTER OF INTENT TO PERFORM AN INVESTMENT GRADE AUDIT FOR AN

ENERGY EFFICIENCY PROJECT AT CITY FACILITIES

educational lobby display. It will also evaluate the condition and structural capacity of the existing roofs at the Pico Park Community Center and Senior Center, as well as the technical feasibility, proposed scope, estimated cost, and anticipated energy savings associated with roof replacement and solar installations at both facilities.

As part of the IGA, Syserco will develop the proposed scope of work, engineering analyses, itemized project costs, financial models, available incentives, and guaranteed energy savings calculations. Syserco will also coordinate the project design with the Public Works Department and provide the documentation necessary to support the findings required under California Government Code Section 4217 et seq.

A key component of the proposed project is the opportunity to secure approximately $2.3 million in transferable federal ITCs through the installation of solar PV and BESS. The anticipated ITC proceeds would reduce the net cost of the overall project, including the necessary replacement of the City Hall HVAC system. Under the LOI, Syserco must provide assurance that the anticipated ITC value will be captured. If the anticipated ITCs are not realized, Syserco will be required to provide the City with equivalent financial credit, subject to the terms of a future Energy Services Agreement.

The LOI establishes a project development fee of $50,000; however, the City's obligation to pay the fee is limited. If Syserco does not identify a viable project that satisfies the City's requirements and California Government Code Section 4217, the City will have no financial obligation. If Syserco identifies a viable project and the City proceeds with an Energy Services Agreement, the $50,000 fee will be incorporated into the overall project cost. The City would pay the $50,000 fee only if Syserco delivers a viable project and the City elects not to proceed.

The proposed LOI represents the next step in determining whether the City can leverage guaranteed energy savings and approximately $2.3 million in federal ITCs to replace the aging City Hall HVAC system while addressing other energy and deferred maintenance needs.

Execution of the LOI does not authorize construction or obligate the City to enter into an Energy Services Agreement. If the IGA identifies a viable project that satisfies the requirements of California Government Code Section 4217, staff will return to the City Council with the completed analyses, required findings, and a proposed Energy Services Agreement for separate consideration and approval.
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CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026

LETTER OF INTENT TO PERFORM AN INVESTMENT GRADE AUDIT FOR AN

ENERGY EFFICIENCY PROJECT AT CITY FACILITIES

Conclusion:

Staff recommends that the City Council authorize the City Manager to negotiate and execute the LOI in a form approved by the City Attorney. If a viable project is developed, staff will return to the City Council with the completed analyses, required findings, and a proposed Energy Services Agreement for separate consideration and approval.

Steve Carmona
SC:VHF:pg:cso
Enclosure: 1) Letter of Intent
Steve Carmona
City Manager
City of Pico Rivera

OFFICE OF THE CITY MANAGER
6615 Passons Boulevard · Pico Rivera, California 90660
(562) 801-4371
Web: www.pico-rivera.org e-mail: [email protected] City Council
Gustavo V. Camacho
Mayor
Dr. Monica Sanchez
Mayor Pro Tem
Johnny Garcia
Councilmember
Andrew C. Lara
Councilmember
Erik Lutz
Councilmember
September 8, 2026
Mr. Scott Meinzen
Syserco Energy Solutions
Subject: Letter of Intent to Contract and to Proceed with Detailed Engineering and Final Project Development
Dear Mr. Meinzen,
The City of Pico Rivera (“CITY”) has reviewed the Preliminary Data presented by Syserco Energy Solutions, Inc. (“SES”), that details an opportunity for CITY to take advantage of the Federal Investment Tax Credits (“ITC”) via the Inflation Reduction Act for a Design Build Energy Project.

CITY requests that SES proceed with an Investment Grade Audit (“IGA”) and Final Project Development (“Work”) to complete the CITY’s application for the ITC.

The purpose of the IGA is to determine the Scope of Work for HVAC system and qualify the ITC for photovoltaic system and the battery energy storage system.

The IGA will focus on:

1. City Hall (6615 Passons Blvd): HVAC system replacement to an electric HVAC system agreed upon by CITY and SES, Building Automation System (BAS), Roof Replacement, Photovoltaic (PV) Solar Installation and Battery Storage integration, LED Lighting Upgrades, and educational lobby upgrade with a video kiosk that shows solar generation data.

2. Pico Park Community Center (9528 Beverly Blvd.): Roof Replacement, Solar, including determining the ability for the roof to support solar.

3. Senior Center (9200 Mines Ave.): Roof Replacement, Solar, including determining the ability for the roof to support solar
CITY intends to enter into an Energy Services Agreement (“Agreement”) with SES if the Enclosure 1
8a
Letter of Intent – 08.14.2026: Contract and to Proceed with Detailed Engineering and Final Project Development

2 following Project Criteria is met:

1. ITC Capture: The proposal must provide assurance of the capture of the ITC by SES guaranteeing to make the City financially whole if the ITC is not captured.

Should the anticipated ITC not be realized, unless a change by Federal Law, SES shall provide the City with an equivalent financial credit equal to the value of the anticipated ITC, which shall be incorporated into the terms and conditions of the final Energy Services Agreement.

2. Energy Savings: 100% of energy savings goes directly to CITY. Savings shall not be shared with SES or others.

3. Rebate/Grant Application: Program shall include management of all grants and rebates, including the ITC, if available. In addition to the ITC, SES will explore rebates, grants and incentives (“Incentives”). If any Incentives are available to the City for the Scope of Work described in the final Agreement, City and SES will agree to pursue and SES will be responsible for the management of the application for the Incentives. If SES fails to meet a deadline or submits an incomplete application and the City fails to receive funds as a result, SES shall be required to pay the City an equivalent financial credit for that lost value — unless the delay was actually caused by the City not providing information SES asked for in writing at least 5 business days beforehand.

4. Procurement Method: The project shall be developed in accordance with City Procurement standards and the requirements of California Government Code Section 4217 et seq., and SES shall provide all analyses and documentation necessary to support the findings required for City Council approval in compliance with City purchasing guidelines.

CITY agrees to work exclusively and collaboratively with SES throughout the IGA and Project Development effort and shall provide reasonable cooperation necessary to facilitate completion of the Work. Nothing contained herein shall be construed as obligating CITY to enter into an Energy Services Agreement or to proceed with the Project.

Upon completion of the IGA and Project Development, SES shall deliver a final Energy Services Proposal, including the engineering, technical, financial, and guaranteed savings analyses developed during the IGA. CITY shall review the proposal and, within ten (10) business days of receipt, either (i) notify SES of its intent to proceed with preparation of an Energy Services Agreement for City Council consideration, (ii) request additional information or clarification, or (iii) notify SES that it does not intend to proceed.

All costs associated with IGA, Final Engineering and Project Development performed by SES shall be incorporated into the final Lump Sum Firm Fixed Price of the proposed Energy Services Agreement.

Letter of Intent – 08.14.2026: Contract and to Proceed with Detailed Engineering and Final Project Development

3 In the event that SES successfully provides a CA GC Section 4217 et seq., compliant project within the parameters set by CITY, and CITY elects to not enter into an Energy Services Agreement with SES, then CITY shall pay SES a fee of Fifty Thousand Dollars ($50,000.00).

Actions to be Performed by the City:

For SES to complete the Work, CITY will provide SES with the following (if not already provided):
• Records of Maintenance and Operational costs and copies of existing Service Contracts for maintenance performed by third parties.
• Reasonable access to facilities and design drawings.

The Work is a very collaborative effort and is intended to form the basis of a Final Proposal and contracting documents. Therefore, CITY shall also:
• Assign a main Point of Contact for the Work: Noe Negrete, Director of Public Works
• Provide reasonable access to Key Stakeholders:
o City Manager: Steve Carmona
o Assistant City Manager: Angelina G. Graves
o Director of Administrative Services: Jane Guo
o Director of Sustainability: Victor H. Ferrer
Actions to be Performed by SES:

To complete the Work, SES shall perform the following services and provide the following deliverables:
• Complete the Investment Grade Audit (IGA), engineering, technical analyses, financial modeling, and Project Development necessary to determine whether the proposed Project satisfies the requirements of California Government Code Section 4217 et seq.
• Develop and submit a comprehensive Energy Services Proposal, including engineering analyses, guaranteed energy savings calculations, financial models, and supporting documentation necessary for CITY to evaluate the proposed Project.
• Develop the Project and present a proposed itemized schedule of values. The Project shall be fully developed during the IGA to minimize the potential for change orders during construction. Any proposed change order shall be limited to unforeseen conditions or CITY-directed scope modifications and shall be subject to the terms of the final Energy Services Agreement.
• Pursue all available federal, state, and utility incentives applicable to the Project, including the anticipated federal Investment Tax Credits (ITCs), and provide the contractual assurances identified in this LOI.

Letter of Intent – 08.14.2026: Contract and to Proceed with Detailed Engineering and Final Project Development

4 • Coordinate the engineering and design of the Project with the City's Public Works Department throughout Project Development. SES shall solicit and reasonably incorporate design comments regarding the HVAC system, roofing systems, building automation controls, electrical infrastructure, and other major building systems.
• Provide CITY with a minimum of forty-eight (48) hours' advance notice for any site visit requiring CITY staff assistance or access to restricted or secured areas, unless otherwise approved by the CITY.
• Prepare all draft Staff Reports, resolutions, agreements, exhibits, public hearing notices, presentations, and supporting documentation necessary for City Council consideration, utilizing CITY-approved templates, formatting standards, and document requirements, subject to City staff review and approval. • Submit all draft City Council agenda materials to the CITY no later than twentyone (21) calendar days prior to the anticipated City Council meeting to allow sufficient time for staff review, revisions, legal review, and agenda processing. • Prepare the public hearing notice in a form acceptable to the CITY that satisfies all applicable requirements of California Government Code Section 4217 et seq., including publication timelines and formatting requirements. • Prepare presentation materials, including PowerPoint presentations and supporting exhibits, for use by CITY staff during City Council meetings and attend such meetings, as reasonably requested by the CITY.
• Designate a Project Manager who shall serve as SES's primary point of contact and be responsible for coordinating all activities associated with the Work. • Provide complete engineering calculations, design assumptions, design drawings and details, equipment selection rationale, lifecycle cost analyses, guaranteed savings calculations, and supporting documentation in sufficient detail to permit independent review by the CITY, its consultants, and the Public Works Department.

Timeline and Milestones: SES will initiate this Work immediately upon acceptance of this LOI. Formal progress review meetings will be conducted regularly throughout the process of the Work. During these review meetings, SES will make recommendations based on preliminary analysis, while CITY provides final direction regarding acceptance of the recommended measures in the Scope of Work. The goal of these review meetings is to focus engineering/project development efforts, budgeting, and savings assessment of the measures that possess a high probability for implementation.

The following are proposed key milestone dates:

September 9, 2026 Authorization to Proceed based on signature of Letter September 10, 2026 Project Development Kickoff Meeting
September 17, 2026 30% Design Review Meeting
September 24, 2026 60% Design Review Meeting
October 14, 2026 90% Pre-Final Workshop Meeting
October 20, 2026 Project Development Completion
Letter of Intent – 08.14.2026: Contract and to Proceed with Detailed Engineering and Final Project Development

5 November 10, 2026 Agreements Approved by City Council Please signify acceptance of this Letter of Intent by signing below.

Letter of Intent Authorized by:

Steve Carmona
City Manager
City of Pico Rivera
Scott Meinzen
Vice President General
Manager
Syserco Energy Solutions, Inc.
________________________ ________________________
Signature Signature
Date:____________________ Date:____________________
To: Mayor and City Council
From: City Manager
Meeting Date: September 8, 2026
Subject: AMENDMENT NO. 3 TO PROFESSIONAL SERVICES
AGREEMENT NO. 21-2026 FOR PROFESSIONAL

GEOGRAPHICAL INFORMATION SYSTEM CONSULTING

SERVICES
Recommendation:

1. Approve the Sole Source Justification for Infinity Technologies, Inc. to provide Geographical Information Systems (GIS) consulting services;

2. Approve Amendment No. 3 to Agreement No. 21-2026 with Infinity Technologies Inc. (Infinity) to extend the term for five years for a total not-to-exceed $382,000 over five years; and

3. Authorize the City Manager to execute Amendment No. 3 in a form approved by the City Attorney.

Strategic Priority:
2 - Economic Development & Land Use - Encourage the development of underutilized space, plan for growth, and engage businesses to transform the City as an economic and cultural hub.

Strategy:

2.1 Foster an environment that promotes diverse business growth, attraction, retention, and housing opportunities in the city.

Fiscal Impact:

The Fiscal Year (FY) 2026-27 Adopted Budget includes $74,000 for the approval of Amendment No. 3 to Agreement No 21-2026 as detailed in the table on page 2. No additional funding is required at this time, and the annual GIS cost will be budgeted in subsequent years for the remaining four years of the agreement. 9 Back to Outline
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026 AMENDMENT NO 3 TO PROFESSIONAL SERVICES AGREEMENT NO 21-2026 FOR

PROFESSIONAL GEOGRAPHICAL INFORMATION SYSTEM CONSULTING

SERVICES

Below is the approximate amount for each fiscal year:

Fiscal Year Amount
FY 2026-27 $ 74,000
FY 2027-28 $ 74,000
FY 2028-29 $ 74,000
FY 2029-30 $ 80,000
FY 2030-31 $ 80,000
Total $382,000
Following is the breakdown for FY 2026-27:

Account No. Funding Source Amount
550.40.4900-54500 Water Authority $28,860
208.40.4010-54500 Measure M $16,280
209.40.4010-54500 Measure W $ 8,140
100.40.4010-54500 General Fund, PW, Engineering $ 5,920 100.40.4040-54500 General Fund, PW, Storm Water $ 4,440 100.40.4050-54500 General Fund, PW, Sewer $ 2,220
100.30.3010-54500 General Fund, CED, Planning $ 8,140
Total $74,000
Background:

The City of Pico Rivera (City) adopted an Enterprise GIS Master Plan providing a comprehensive assessment of the City's GIS resources, needs, and opportunities, along with the operational and tactical steps necessary to implement an enterprise GIS and data management program supporting all City departments.

To implement the Plan's recommendations, the City issued a Request for Qualifications (RFQ) on July 20, 2021, through its PlanetBids procurement platform to secure GIS consulting services, with staff also contacting leading Southern California engineering consultants to encourage participation. The procurement drew four proposals by the August 5, 2021 deadline, which a three-member technical panel evaluated using qualifications-based criteria, including firm and staff experience, education, public-sector track record, performance history, and capacity to meet City needs. The evaluation produced the following scores:

Vendor Score
Edifica USA 66
Geovironment Consulting 82
GTG 90
Infinity Technologies 93
CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026 AMENDMENT NO 3 TO PROFESSIONAL SERVICES AGREEMENT NO 21-2026 FOR

PROFESSIONAL GEOGRAPHICAL INFORMATION SYSTEM CONSULTING

SERVICES

Based on this competitive, qualifications-based procurement, staff recommended awarding the GIS Services contract to the top-ranked firm, Infinity Technologies.

On September 14, 2021, the City Council awarded an agreement to Infinity to provide professional GIS consulting services.

Discussion:

Over more than five years of continuous engagement under Agreement No. 21-2026, Infinity has designed, configured, and maintained the City's core GIS architecture, including internal mapping applications (Planning Viewer, CIP Planner, Water/Storm/Sewer Viewers), the 3Di-to-GIS operational data integration, the Capital Project Coordination Solution, parcel and utility editing workflows, public-facing WebGIS applications, and the City's GIS standard operating procedures and data governance framework. These are not off-the-shelf products, they are custom-built, interdependent systems, and the Consultant holds the institutional and technical knowledge of their underlying architecture, data schemas, and integration points.

Continued compatibility with these existing in-production systems is the overriding consideration for GIS support going forward. A new vendor would first need to reverseengineer years of custom configuration and data structure before it could safely maintain, troubleshoot, or extend these systems, creating a material risk of service disruption, data integrity issues, and delays to active work (including the in-progress 3Di integration and the Revenue by Acre application). Infinity Technologies is the only vendor with the requisite knowledge of the City's specific GIS environment to maintain that compatibility without disruption.

City departments, including Public Works, Parks and Recreation, and Planning and Utilities Division, have also found the Consultants highly responsive and knowledgeable and have expressed a strong desire to maintain the operational momentum built over this partnership.

Pursuant to Municipal Code § 3.20.030, the City may waive competitive bidding requirements when it determines that services or supplies are unique due to availability.

Staff has determined that extending the existing agreement with Infinity Technologies, Inc., as the City is currently engaged in multiple, concurrent GIS projects with the Consultant, including the Capital Project Dashboard, standard operating procedures, GIS integration with business systems (infraMAP Cloud water assets, 3Di, and document/Laserfiche integration), a citywide address database supporting 3Di and CAD911, ongoing data maintenance and WebGIS application development, ArcGIS Enterprise administration, and ongoing GIS training for City staff. Any change in consultant at this time would disrupt these active projects and result in a significant loss of time and resources, including the CITY COUNCIL AGENDA REPORT – MEETING OF SEPTEMBER 8, 2026 AMENDMENT NO 3 TO PROFESSIONAL SERVICES AGREEMENT NO 21-2026 FOR

PROFESSIONAL GEOGRAPHICAL INFORMATION SYSTEM CONSULTING

SERVICES

substantial time a new consultant would need to learn the City’s platform, data, and established workflows.

Conclusion:

For the above-mentioned reasons, staff recommends approving a five-year amendment, with Infinity Technologies to continue providing professional GIS consulting services for a total contract amount not-to-exceed $382,000 over five years and authorizing the City Manager to execute the amendment in a form approved by the City Attorney.

Steve Carmona
SC:AG:AM:cso
Enclosure(s): 1) Amendment No. 3 to Agreement No. 21-2026 2) Amendment No. 2 to Agreement No. 21-2026
3) Amendment No. 1 to Agreement No. 21-2026
4) Agreement No. 21-2026
5) Exhibit A – Scope of Work and Cost Estimate
AMENDMENT NO. 3

TO THE PROFESSIONAL SERVICES AGREEMENT
WITH INFINITY TECHNOLOGIES, AGREEMENT NO. 21-2026
THIS AMENDMENT NO. 3 TO AGREEMENT NO. 21-2026 FOR PROFESSIONAL SERVICES WITH INFINITY TECHNOLOGIES (“Amendment No. 3"), effective as of the date specified in paragraph 5 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and INFINITY TECHNOLOGIES (“CONSULTANT”).

RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement for Professional Services, Agreement No. 21-2026 (“Agreement”) relating to GIS support services in the City of Pico Rivera.

B. The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 5.1 of the Agreement.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. MODIFICATION OF SCOPE OF SERVICES TO BE PERFORMED BY CONSULTANT.

The Scope of Services to be performed by CONSULTANT, as set forth in the Agreement shall be modified as follows:

CONSULTANT shall perform GIS support services as described in the attached Exhibit “A-3”, titled “SCOPE OF WORK AND ESTIMATED COSTS GIS SUPPORT SERVICES”, including but not limited to internal mapping applications, editing workflows, LARIAC integrations, 3Di integrations, public WebGIS tools, standard operating procedures, address database development, and ongoing GIS maintenance and training.

2. TIME FOR COMPLETION OF MODIFIED WORK AND SERVICES.

Consultant shall undertake and complete the modified work and provide maintenance services set forth in Exhibit “A-3”, within a five (5) year period upon issuance of Notice to Proceed. Notwithstanding any other provision of this Amendment No. 3, this modification in no way affects, nor should it be construed to affect, the timing of any aspect of the work included in the Agreement, particularly the deadlines contained therein. However, the “Expiration Date” is hereby amended as follows:
“Expiration Date”: September 13, 2031

3. MODIFICATION OF CONSULTANT’S COMPENSATION.

Enclosure 1
9a
Back to Outline
Amendment No.3 Professional Services Agreement No 21-2026

INFINITY TECHNOLOGIES

The compensation to be paid by CITY to CONSULTANT for the modified work and services identified in this Amendment No. 3 shall be as follows:

Total compensation under this Amendment will add $382,000 (Three Hundred Eighty-Two Thousand Dollars) over the term of five years, with annual allocation as follows
FY 2026-27 - $74,000
FY 2027-28 - $74,000
FY 2028-29 - $74,000
FY 2029-30 - $80,000
FY 2030-31 - $80,000

4. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.

5. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No. 3 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 3.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”

CITY OF PICO RIVERA INFINITY TECHNOLOGIES
______________________________ _________________________________ Steve Carmona, City Manager Mohammad Ahmed, CEO
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AMENDMENT NO 2

TO THE PROFESSIONAL SERVICES AGREEMENT
WITH INFINITY TECHNOLOGIES, AGREEMENT NO. 21-026
THIS AMENDMENT NO 2 TO AGREEMENT NO. 21-026 FOR PROFESSIONAL SERVICES WITH INFINITY TECHNOLOGIES ("Amendment No 2"), effective as of the date specified in paragraph 5 hereof, is made and entered into by and between the CITY OF PICO RIVERA (" CITY"), and INFINITY TECHNOLOGIES (" CONSULTANT")

RECITALS
A. CITY and CONSULTANT ( collectively referred to as the " PARTIES") have previously executed that certain Agreement for Professional Services, Agreement No. 21-026 Agreement") relating to professional services in the City of Pico Rivera.

B The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 5 1 of the Agreement.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS.
1 MODIFICATION OF SCOPE OF SERVICES TO BE PERFORMED BY
CONSULTANT.

The Scope of Services to be performed by CONSULTANT, as set forth in the Agreement shall be modified as follows
CONSULTANT shall perform additional GIS support services as described in the attached Exhibit "A2," titled Infinity Technologies GIS Support FY 2025-6, including but not limited to internal mapping applications, editing workflows, 3Di integrations, public WebGIS tools, standard operating procedures, address database development, and ongoing GIS maintenance and training

2. TIME FOR COMPLETION OF MODIFIED WORK AND SERVICES
Consultant shall undertake and complete the modified work and services set forth in Exhibit "A2", within a one ( 1) year period upon issuance of Notice to Proceed Notwithstanding any other provision of this Amendment No 2, this modification in no way affects, nor should it be construed to affect, the timing of any aspect of the work included in the Agreement, particularly the deadlines contained therein However, the " Expiration Date" defined in Section 3 4 is hereby amended as follows 3 4 " Expiration Date" September 13, 2026

3. MODIFICATION OF CONSULTANT' SCOMPENSATION.

The compensation to be paid by CITY to CONSULTANT for the modified work and Enclosure 2
9b
Docusign Envelope ID' 4AB40B57- 8B71- 4C0A- BDDE- C42BA62FB508 Professional Services Agreement

INFINITY TECHNOLOGIES (GIS)

L
services identified in this Amendment No 2 shall be as follows Total compensation under this Agreement, including the original contract and all prior amendments, shall not exceed $ 450, 00 (Four Hundred Fifty Thousand Dollars) This Amendment No 2 adds $ 90, 000, allocated as follows
FY 2025-6 — Not to exceed $ 90, 000
4 EFFECT OF AMENDMENTS."
Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.
5 EFFECTIVE DATE
Unless otherwise specified herein, this Amendment No 2 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No 2
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No 2 to be executed and attested by their respective officers hereunto duly authorized CITY" " CONSULTANT"

CITY OF PICO RIVERA
Steve Carmona, City Manager

INFINITY TECHNOLOGIES
DocuSigned by:
ht4061141611 ti6 ,
BE71E3E3CG3F1C1...

Mohammad Ahmed, President and Ambassador
of IT Services
Z
6/ 17/ 2025
Dated Dated
ATTEST--" %
Cynthia A
itjty Clerk
Dated idath- 60S
APPROVED AS TO FORM.
sman, City Attorney
Dated 11/ 71{ J 2
Docusign Envelope ID' 4AB40B57- 8B71- 4C0A- BDDE- C42BA62FB508 Exhibit A2

CITY OF PICO RIVERA

INFINITY TECHNOLOGIES GIS SUPPORT
FY 2025/026
FY 2025/026 GIS Project Tasks
New Internal Mapping ApplicationsNiewers
t
Planning Viewer
CIP Planner
Water/ Sorm/ewerViewers
Mailing Notification Tool using parcel data
Operational Data (Work Orders, Permits, Code from 3Di integration) New Internal Mapping Editing Workflows and Solutions
Parcel update automation
Sewer, storm, and water infrastructure
New Public Access WebGIS Mapping Applications —ArcGIS Online Planning Viewer
Standard Operating Procedures
GIS Architecture
Parcel Update Procedure
GIS Requests
Capital Project Coordination Solution
Pavement Management Update to GIS
General WebGIS Application Design & Configuration
GIS Backup and Recovery
GIS Integration with 3Di Solution - 3Di to GIS (Task Order in Progress) Work with 3Di to pull work order, permits, and code information from 3Di to GIS Revenue by Acre Analysis / Application
Pull the latest updates from HDL, and prepare for future updates Review analysis methodology and make appropriate changes.

Finalize application to display analysis results and trends Docusign Envelope ID: 4AB40B57- 8871- 4C0A- BDDE- C42BA62FB508 Ongoing GIS Maintenance and General Support - FY 2025/026 GIS Data Maintenance
Monthly parcel updates- Prior to automation
PW / Utility layer updates - Not part of future editing solutions Planning layer updates - Not part of future editing solutions Capital Project Coordination Solution data updates
General GIS support
Requests that come from working units such as PW, Utilities, Planning, and Parks.

New data creation when requested and approved through Task Order Custom maps for wall maps, reports, PowerPoint presentations, etc.

Analysis and reports
GIS Coordination and Planning
Quarterly GIS update meetings
General coordination and project management
Quality control review
WebGIS Application Support/ Maintenance)
Application troubleshooting
Ongoing GIS Training for Pico Rivera staff
Infinity Technologies' GIS staff will provide bi- annual training workshops for Pico Rivera staff on the use of GIS technology
Other training sessions will be more focused on specific solutions or workflows for individual staff ( Example - Capital Project Coordination Solution) Docusign Envelope ID: 4AB40B57- 8B71- 4C0A- BDDE- C42BA62FB508 GIS Consulting Budget Estimates - FY 2025/026
FY 25/6 Costs
New Internal Mapping Applications/ Viewers - Portal 15, 000 New Internal Mapping Editing Workflow and Solutions - Portal 8, 000 New Internal Capital Project Coordination Solution - ArcGIS Online 5, 000 New Public Access WebGISMapping Applications — ArcGIS Online 5, 000 Standard Operating Procedures 4, 000
GIS Integration with 3Di solution — 3Di to GIS ( Task Order not approved) 7, 500 Revenue by Acre Analysis / Application 3, 500
Ongoing GIS Maintenance and Support 42, 000
Total Consulting Budget 90, 000
Total Consulting Budget ( Not including Task Orders not yet approved) 82, 500 i
J

Docusign- Envelope ID: A246D635- 54FB- 4347- 91. 13- CBE630C5D, 760 AMENDMENT NO. 1 -

TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF PICO RIVERA AND INFINITY TECHNOLOGIES, INC.- AGREEMENT NO.- 21-026"
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 212026 FOR PROFESSIONAL SERVICES WITH INFINITY TECHNOLOGIES, INC. ("Amendment No. 1 "), effective as of the date specified in paragraph 3 hereof, is made and entered into by and between the , CITY OF , . PICO RIVERA (" CITY"), . and . : INFINITY TECHNOLOGIES,. INC.

CONSULTANT"): = '

RECITALS
A CITY and CONSULTANT ( collectively referred: toasthe "PARTIES") have previously executed that certain Agreement for Professional Services, Agreement No. 21-026 Agreement"): relating toprofessional services in the :City" of Pico Rivera. - R._ The PARTIES desire toamend said Agreement as° set forth hereiriepursuant to Section 82 ("Entire Agreement") ofthe Agreement authorizing amen9rriet Isleeto:
if made in writing and -executed by the PARTIES. \:!--/:.,-;.;,-"' r NOW, THEREFORE, THE PARTIES. AGREE AS FOLLOWS:, ;;
E `.-.` A : .-". Jar

1. ' MODIFICATION OF TERM OF THE AGREEMENT:
y `" '
Section 3 (" Expiration Date") and Section 4 ( Termn ),'of the. Agreement: shall, be Modified as follows:

The term of the Agreement shall be extended for an :additional one- year period to expire at 11: 59pm on September 13, 2025, unless extended by a further written amendment and executed by the PARTIES or 'terminated in accordance with Section 22' of the Agreement. '

2. : EFFECT OF AMENDMENTS.

Except. as modified herein, either expressly or by necessary: implication, the terms and provisions of the: Agreementbetween. the CITY and. CONSULTANT shall rernain in full force and effect.

3. EFFECTIVE DATE. '
Unless otherwise specified herein,. this Amendment: No. 1. shall. become effective as of the date setforth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 1.

Enclosure 3
9c
Docusign Envelope ID: A246D635- 54FB- 4347- 9113- CBE630C5D760 Amendment No. 1 to Agreement No. 21-026
INFINITY TECHNOLOGIES, INC.

IN WITNESS WHEREOF,. the parties hereto have caused this. Amendment .NO. 1: to be executed and' attested by their respective officers hereunto duly authorized.

CITY" " CONSULTANT"
CITY OF PICO RIVERA INFINITY TECHNOLOGIES, INC.

DocuSlgned by:
114: 4664. 014 LAit,/,
AF74F9F9c4F4 -: 1
Steve armonaCityy Manager g Moham rnad Ahmed, President and Ambassador of IT Services
9/2. 024
Dated:

ATTEST
5-//- 2L7 Dated:

APPROVED: AS TO FORM:

Cynfhia Ayala ty Clerk A .hold: M. Alvarez- Glasman, City, Attorney DocuSignn
Certificate• Of-; Eompletiol
Envelope Id: A24. 6D63554FB434, 791'. 13CBE630C5D760
Subject: Complete with Docusign: Item' No. 11a Enclosure - 1 - Amendment No. 1. pdf Source Envelope:

Document. Pages: 2
Certifrcate• Pages: 4'
AutoNav:: Enabled
Envelopeld Stamping: Enabled
Time: Zone: (UTC- 08:0) l'acific' Tme-( V$ & Canada)
Holder: Samantha Mendez.
stneridez@pico- rivera. org•
Status: "original.
9/ 2024 10: 46: 58 AM
Moharnmad: Ahed
mahnied@inftechnologie' s,com .

CEO _
Security Level: Email. ACoount Authentication.

None)
Electronic Record and Signature- Disclosure:-
Accepted:. 9/ 2024 11: 35: 51 AM
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Signature Adoption: Pre -selected Style
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Status: Completed:

Envelope Originator
Samantha Mendez
6615: Passons: Blvd
Pico. Rivera, CA 90660
smendez@pico- rivera. drg
IP Address: 47." 176.3. 74°
Location: DocuSIgnSent: 9/ 2024 10: 50`. 37 AM:

Viewed; 9/ 2024 11: 35: 51 AM
Signed: 9/ 2024 12:,0: 46' PM
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Completed
Hashed/ Encrypted 9/ 2024. 10: 5037 AM
Security Checked 9/ 2024 11: 35: 51 AM.

Security Checked -• 9/ 2024 12:0: 40 PM
Security Checked - 919/ 2024. 12:0: 40 PM
ayment; Events ,
klectronicRecord and Signature Disclosure"
Status. Timestamps
Electronic Record and Signature Disclosure created on: 2/ 11/b21 1. 15: 3. 6 PM
Parties' agreed' to: Mohammad Ahmed ' •
ELECTRONIC .RECORD AND SIGNATURE DISCLOSURE
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From.:

Mayor and City Council •
City Manager - -
Meeting Date: September 10, 2024
Subject AMENDMENT NO. 1 TO PROFESSIONAL - SERVICES
AGREEMENT ' NO. 21-026 FOR PROFESSIONAL

GEOGRAPHICAL INFORMATION SYSTEM CONSULTING

SERVICES

AGENDA REPORT
Recommendation.

1.. . Approve Amendment No. 1 to Agreement No, :21-626 with Infinity -Technologies Inc. to provide : professional Geographical Information System =Consulting Servicesfor an annual amount not -to -exceed $ 120, 00, and a contracttotal not to -exceed $ 480, 00; and

2. Authorize the City Manager to execute Amendment NO. 1 in a form approved by the City Attorney. .

Fiscal Impact
There is sufficient funding in the fiscal year ( FY) 2024-5 Adopted Budget related to this action.. The breakdown of the accounts which : fund. the Geographical Information System ( GIS) services. are as. follows:

Account No. Funding Souree. Amount.
550, 40.900. 54500 Water. Authority Fund: '. - 60, 000
100. 40.040; 54400 General Fund/ Storm.• Water 10, 000. 100. 40.50. 54500 General Fund/ Sewer Maintenance 10, 000 208, 40.1. 0. 54500 Lighting. Assessment: District ' 20; 000 209. 40.010. 54500 Measure W (Fund 209) 20, 000:

Total 120, 00
CITY COUNCIL AGENDA REPORT _ MEETINIG OF SEPTEMBER 10, 2024 AMENDMENT NO. 1. TO PROFESSIONAL SERVICES AGREEMENT NO. 21-026

FOR PROFESSIONAL GEOGRAPHICAL INFORMATION SYSTEM CONSULTING

SERVICES

Background:

The implementation of a state- of- the- art: GIS system : has provided: numerous- benefits including ' improving staff' efficiency and productivity, saving money during project planning and . construction, improving access and accuracy' of data; automating workflows, improving information processing, facilitating: compliance. with local, State and Federal mandates,- and providing better customer service,. and ••transparency to residents. • All City assets such as water, sewer, storm drain,. trees, street lighting, Capital Improvement Projects, pavement management, anddevelopment projects have been' implemented within the GIS system.

In addition, GIS is extremely effective in: assisting: with improved strategic decision making :throughout. the organization. This helps: the. City consider. solutions regarding public safety, economic development, :parks and recreation, private development activity and, resident services. A GIS system requires on- goingyearly development and maintenance to ensure. both the accuracy and completeness- ofali data and: metadata.

Discussion:

On September 14, 2021, the City awarded a Professional: •Service: s Agreement" Agreement . No. 21-026) to Infinity Technologies to provide professional GIS Consulting Services for an .amount not -to -exceed $ 120,. 00 per year and a total contract amount not -to -exceed $ 360, 00. While this amount has not yet been exceeded,: a renewal to the contract is necessary as the agreement expires on. September 14, 2024.

Per the terms of the agreement, the City,ouncil can exercise two'( 2), oneyear. Options, Staff have .been satisfiedwith the GIS. services provided to the City and seekapproval to continue with _Infinity Technologies :for an additional $ 120; 00 "fo. r, a 12 -month period:

This Would bring the contract total to .a not- to- exceedamount of $480, 00.

Conclusion:

Staff recommends approving Amendment No:. 1 to Agreement No: 21-026 with Infinity Technologies fora one- year period to provide the City with. professional GIS services. ' Steve Carmona
SC: AGsm
Enclosures: 1); Amendment No. 1
2) Agreement No. 21-026
0 RI Tl ' CITY OF PICO RIVERA
FORM
Administration vibe. Ag p ,
Originating
21- 2026 amendment
Departme
1 r,,. sAAAAA.,,,,,
y
Date vi'•/
44% AO 7. CONTRACT/ AGREEMENT
COMPLIANCE Project Agreement
Angelina Graves
Number 45
4245
City Project Manager Contact Phone Ext.

Project Title: GIS Coordination Services - Account No.: N/ A Contract/ Consultant ( Firm & Contact): infinity Technologies Name: Mohammad Ahmed Address: 316 Tejon Place, Palos Verdes Estes, CA 90274 Phone No.:

1. CONTRACT/ ATTACHMENTS ( All items must be fully executed & notarized for Construction Contracts Verification: Check all that apply. Executive Assistant and Risk Manager Initial and date. N/ A Attached EA RM A. Contract/ Agreement n n
B. Exhibits n I V I iv" " - l
C. Bond for Faithful Performance ( 2 copies) I
r l n
D. Bond for Labor and Materials ( 2 copies) I I
E. Power of Attorney I r l

2. CERTIFICATE OF INSURANCE ( 2 copies)
A. *Minimum Dollar Coverages ' n n 5411,
B. General Aggregate n 1
i
C. Products and Completed Operations 1- 1 414(...fr i.

D. Personal and Advertising Injury
E. Medical Expense n I 4'? 1'' t
1 F. Automobile Liability n ili `'
G. Worker' sCompensation 1771
H. Professional Liability ( if applicable) I
r l 414( 11
I. 30 -days Cancellation Notice 1 aX
J. Endorsement IA i' / `! '
A combined single limit policy with aggregate limits in the amount of $1, 000,00 wi I he ronsiciergd equivalent to the required minimum limits ( Standard Specifications 7-3). Satisfied?1/ Yes No

3. PURCHASE REQUISITION ( amount) 120, 00

4. Approved by City Council X Budgeted Date: 09/ 10/ 24

5. BUSINESS LICENSE
A. License No.: 03507220 Verified by: Georgette Impecoven Date: 09/ 24/4 City Attorney Approved ( email attach d) Yes LL No I I Date:9/ 5/ 2024/2/, Approved by City Clerk: C Date: 49/9 4
City Manager' s Approval to Proceed: Date: 9_27_ 4,

THIS FORM, CERTIFICATE OF INSURANCE, THE SIGNED PURCHASE REQUISITION, EXECUTED CONTRACT IS SUBMITTED TO THE FINANCE DEPARTMENT UPON APPROVAL.

AND ONE COP"» OF THE
Ac D® CERTIFICATE OF LIABILITY INSURANCE
DATE ( MMlD YYYY)
DAQE( MM/ FDI4 -
THIS CERTIFICATE IS ISSUED As A MATTER OF INFORMATION ONLY AND CONFERS NORIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED I REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER..,, IMPORTANT: Ifthe certificate holder is an ADDITIONAL INSURED, the policy( ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions ofthe policy, certain policies may require an endorsement. A statement on

PRODUCER
this certificate _ _.: , doesnot confer rights to the certificate holder in lieu of such endorsement( s) _ Choice Plus Insurance Services, Inc.
1072 Bristol Street Ste 205
Costa Mesa, CA 92626
License #: 0E61997

CONTACT
NAME: - Zac--,: navis
FAX ..

PHDNE
Extl• ( 7 , - — 14 695- 1127 — -- .- tArc.: Nor (714) 695- 11x8 Le Ne. _)

E- MAIL
ADDRESS: cayh@ChOlCeplusis. com -

INSURERS) AFFORDING COVERAGE NAM F
INSURER A: Sentinel Insurance
INSURERS: California AAutomobile Insurance Company. -_ J 71000
38342-_. - 1,

INSURED
Infinity Technologies
PO Box 582404
Elk Grove, CA 95758- 0041
INSURER C Property and Casualty Insurance Company of Hartfo ' 34690 ._--.-'

INSURER D
INSURER E : - -=''

INSURER F -
CERTIFICATE NUMBER: - 00002229, 98979_ . __ REVISION NU MBER 11 3

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, i ,I LIMITS SHOWN MAY HAVE BEEN REDUCED_ BYPAID CLAIMS, ..

EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.

POUCYEFF POUCYEXP LIMITS ADDL'' BURR MWDDIYYYYI INER TYP. EOF_ INSURANCE,. _ . 1N9D lWD POLICY NUMBER -_..- - { iytM/ DDA' YYYI r
2000l00Q, oltouao2a'+ 01101/ 2025, EADHOCcuRRENCE- - is -_--- A- COMMERCIAL GENERALLumiury Y 72SBABE79Q9 i s DAMAGE TO RENTED i 0 1, 000,00
ICLAIMS- MADE a OCCUR
PREMISES iEa comment
MED EXP ( Any one person). P$ 1ot000
n
PERSONAL 8ADV_ INJURY - -' 2, 000;00 :+ '
4, 000,00 !
GEhI' L
AGGREGATE UMIT APPLIES PER:

GENERAL AGGREGATE
PRODUCTS - COMP/ OAGG 4000, 00 1
POUCY rC Ix I
LOC

LIMIT -
B i AUTOMOBILE T
XI

OTHER -

LIABILITY

ANY AUTO
OWNED

AUTOS ONLY
NIRED

AUTOS ONLY

SCHEDULED
AUTOS

AUTOSAUTOS ONLY NL
BA040000071366 01/412024 01/4/ 2025 MBladerDjt INGLE t000± 000 BODILY INJIIBY( Per person)
BODILY INJURY ( Per accident) S
I PROPERTY" DAMAGE ! $
Peracc+ dent) - t$

A X-UMBRELLA LIAB
EXCESS LIARX ( OCCUR
1_CLAIMS- MADE
72SBABE7909 01(12020 101/ 0112025, EACH OCCURRENCE s _ 4, 000,00 AGGREGATE S , 4, 000,00 ,
X 10, 000 f OTH
C
WORKERs
AND
ANY

OFFICER/ MEMBER
Manda
Dye
DED . I RETENr ON$'-

COMPENSATION

EMPLOYERS' LIABILITY
PROPRIETORIPARTNDED? ECUTIVE
In
ER EXCLUDED? Y
descnbe under
below
N (A
f
Y 72WECZT2604 01101! 2024 01/ 2025 X • PER -
STATUTE I #,: ER.

EL EACH ACCIDENT _ : 1, 000,0.

EL DISEASE,, -. EA EMPLOYEE 1i0O0, 600 -
EL DISEASE - POUCY LIMIT 1` 000,00
A

ESCRIPTION OF OPERATIONS
Failsafe Tech E & 0 72SBABE7909 01101/ 2024 01101/ 2025 EaahGlitch Aggret 0D_ 0,00/ 2, 00,00

DESCRIPTION
Those
of
WC040306,
policy.
and
additional
OF OPERATIONS ! LOCATIONS IVEHICLES ( ACORD 101, Additional Remarks Schedule, may he attached If more apace Is required) usual to the insured' sOperations. Agreement/ CONTRACT NUMBER 21-026 GIS Coordination Services. Blanket Waiver Subrogation applies in favor of the Certificate Holder per the Waiver of Our Right to Recover from Others Endorsement attached to this policy. Notice of Cancellation will be provided in accordance with Form WC990394, attached to this Notice of Cancellation will be provided in accordance with Form S51223, attached to this policy. Coverageisprimary noncontributory per the Business liability Coverage Form SS0008, attached to this policy. Certificate holder is an insured per the Business Liability Coverage Form SS0008, attached to this -policy.

CANCELLATION
CERTIFICATE _ HOLDER

CITY OF PICO RIVERA, ITS OFFICERS,

EMPLOYEES, AGENTS, AND VOLUNTEERS
6615 PASSONS BLVD
Pico Rivera, CA 90660

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
n 1nnA_ 775 ecnRD CORPORATION. All risthts resin - erve' izvitD) lied.

ACORD 25120161031 The ACORD name and logo are registered marks of ACORD Printed by ZWD on 01/5/ 2024 at 09:1AM THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

NOTICE OF CANCELLATION TO CERTIFICATE HOLDER( S)
This policy is subject to the following additional Conditions:

A. If this policy is cancelled by the Company, other
than for non- payment of premium, notice of such
cancellation will be provided at least thirty (30) days in advance of the cancellation effective date to the
certificate holder( s) with mailing addresses on file
with the agent of record or the Company.

B. If this policy is cancelled by the company for nonpayment of premium, or by the insured, notice of such cancellation will be provided within ten ( 10)
days of the cancellation effective date . to the
certificate holder( s) with mailing addresses on file
with the agent of record or the Company.

If notice is mailed, proof of mailing to the last known mailing address of the certificate holder( s) on file with the agent of record or the Company will be sufficient
proof of notice.

Any notification rights provided by this endorsement
apply only, to active certificate holder( s) who were Issued a certificate of insurance applicable to this policy' sterm.

Failure to provide such notice to the certificate holder( s) wilt not amend or extend the date the cancellation
becomes effective, nor will it negate cancellation of the policy. Failure to send notice shall impose no liability of any kind upon the Company or its agents or
representatives.

Form SS 12 23 0611
2011, The Hartford

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF OUR RIGHT TO RECOVER

FROM OTHERS ENDORSEMENT
Policy Number: 72 WEC ZT2604 Endorsement Number:

Effective Date: 01/ 24 Effective hour is the same as stated on the Information Page of the policy.

Named Insured and Address: INFINITY TECHNOLOGIES
9831 W TARON DR
ELK GROVE CA 95757
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule.

This agreement shall not operate directly or indirectly to benefit anyone not named In the Schedule.

SCHEDULE
Any person or organization for whom you are required by contract or agreement to obtain this waiver from us.

Endorsement is not applicable in KY, NH, NJ or for any MO construction risk Countersigned by
Authorized Representative
Form WC 00 03 13 Printed in U. S. A.

Process Date: 11/ 20/3 Policy Expiration Date: 01/ 25

BUSINESS LIABILITY COVERAGE FORM
Various provisions in this policy restrict coverage. Read the entire policy carefully to determine rights, duties and what is and is not covered.

Throughout this policy the words " you" and " your" refer to the Named Insured shown in the Declarations. The words we", "us" and " our" refer to the stock insurance company member of The Hartford providing this insurance.

The word "insured means any person or organization qualifying as such under Section C. - Who Is An Insured.

Other words and phrases that appear in quotation marks have special meaning. Refer to Section G. - Liability And Medical Expenses Definitions.

A. COVERAGES

1. BUSINESS LIABILITY COVERAGE ( BODILY

INJURY, PROPERTY DAMAGE, PERSONAL

AND ADVERTISING INJURY)
Insuring Agreement
a. We will pay those sums that the insured
becomes legally obligated to pay as
damages because of " bodily injury",
property damage" or ". personal and
advertising injury" to which this insurance
applies. We will have the right and duty to
defend the insured against any " suit"
seeking those damages. However, we will
have no duty to defend the insured against
any " suit" seeking damages for " bodily
injury", "property damage" or " personal and
advertising injury to which this insurance
does not apply.

We may, at our discretion, investigate any
occurrence" or offense and settle any claim
or "suit" that may result. But:
1) The amount we will pay for damages is
limited as described in Section D. -
Liability And Medical Expenses Limits
Of Insurance; and
2) Our right and duty to defend ends when
we have used up the applicable limit of
insurance in the payment of judgments,
settlements or medical expenses to which
this insurance applies.

No other obligation or liability to pay sums or
perform acts or services is covered unless
explicitly provided for under Coverage
Extension - Supplementary Payments.
b. This insurance applies:
1) To " bodily injury" and " property
damage" only if:
a) The " bodily injury" or " property
damage" is caused by an
occurrence" that takes place in the
coverage territory"
b) The " bodily injury' or " property
damage" occurs during the policy
period; and
Prior to the policy period, no insured
listed under Paragraph 1. of Section
C. — Who Is An Insured and no
employee" authorized by you to give
or receive notice of an " occurrence"
or claim, knew that the "bodily injury"
or " property damage" had occurred,
in whole or in part. If such a listed
insured or authorized" employee"
knew, prior to the policy period, that
the '" bodily injury" or " property
damage" occurred, then any
continuation, change or resumption
of such " bodily injury" or " property
damage" during or after the policy
period will be deemed to have been
known prior to the policy period.
2) To " personal and advertising injury"
caused by an offense arising out of your
business, but only if the offense was
committed in the " coverage territory"
during the policy period.
c. "Bodily injury" or " property damage" will be
deemed to have been known to have
occurred at the earliest time when any
insured listed under Paragraph 1. of Section
C. — Who Is An Insured or any "employee"
authorized by you to give or receive notice
of an " occurrence" or claim:
1) Reports all, or any part, of the " bodily
injury' or " property damage" to us or
any other insurer;
c)
Form SS 00 08 04 05 Page 1 of 24
2005, The Hartford

BUSINESS LIABILITY COVERAGE FORM
2) Receives a written or verbal demand or
claim for damages because of the " bodily
injury" or "property damage"; or
3) Becomes . aware by any other means that
bodily injury" or " property damage" has
occurred or has begun to occur.
d. Damages because of " bodily injury" include
damages claimed by any person or
organization for care, loss of services or
death resulting at any time from the " bodily
injury".
e. Incidental Medical Malpractice
1) "Bodily injury" arising out of the
rendering of or failure to render
professional health care services as a
physician, dentist, nurse, emergency
medical technician or paramedic shall
be deemed to be caused by an
occurrence", but only if:
a) The physician, dentist, nurse,
emergency medical technician or
paramedic is employed by you to
provide such services; and
b) You are not engaged in the
business or occupation of providing
such services.
2) For the purpose of determining the
limits of insurance for incidental medical ,
malpractice, any act or omission
together with all related acts or
omissions in the furnishing of these
services to any one person will be
considered one " occurrence".

2. MEDICAL EXPENSES
Insuring Agreement
a. We will pay medical expenses as described
below for " bodily injury" caused by an
accident:
1) On premises you own or rent;
2) On ways next to premises you own or
rent; or
3) Because of your operations;
provided that:

The accident takes place in the
coverage territory" and during the
policy period;
2) The expenses are incurred and reported
to us within three years of the date of
the accident; and
3) The injured person submits to
examination, at our expense, by
physicians of our choice as often as we
reasonably require.
1)
b. We will make these payments regardless of
fault. These payments will not exceed the
applicable limit of insurance. We will pay
reasonable expenses for:
1) First aid administered at the time of an
accident;
2) Necessary medical, surgical, x- ray and
dental services, including prosthetic
devices; and
3) Necessary ambulance, hospital,
professional nursing and funeral
services. •

3. COVERAGE EXTENSION -

SUPPLEMENTARY PAYMENTS
a. We will pay, with respect to any claim or
suit" we investigate or settle, or any " suit"
against an insured we defend:
1) All expenses we incur.
2) Up to $ 1, 000 for the cost of bail bonds
required because of accidents or traffic
law violations arising out of the use of
any vehicle to which Business Liability
Coverage for "bodily injury" applies. We
do not have to furnish these bonds.

The cost of appeal bonds or bonds to
release attachments, but only for bond
amounts within the applicable limit of
insurance. We do not have to furnish
these bonds.
4) All reasonable expenses incurred by the
insured at our request to assist us in the
investigation or defense of the claim or
suit", including actual loss of earnings
up to $ 500 a day because of time off
from work.

Ail costs taxed against the insured in
the "suit".

Prejudgment interest awarded against
the insured on that part of the judgment
we pay. If we make an offer to pay the
applicable limit of insurance, we will not
pay any prejudgment interest based on
that period of time after the offer.
7) All interest on the full amount of any
judgment that accrues after entry of the
judgment and before we have paid,
offered to pay, or deposited in court the
part of the judgment that is within the
applicable limit of insurance.

Any amounts paid under ( 1) through ( 7)
above will not reduce the limits of insurance.
3)
5)
6)

Form SS 00 08 04 05
b. If we defend an insured against a " suit"
and an indemnitee of the insured is also
named as a party to the " suit", we will
defend that indemnitee if all of the
following conditions are met:
1) The " suit" against the indemnitee
seeks damages for which the insured
has assumed the liability of the
indemnitee in a contract or agreement
that is an " insured contract";
2) This insurance applies to such liability
assumed by the insured;
The obligation to defend, or the cost of
the defense of, that indemnitee, has
also been assumed by the insured in
the same "insured contract";
4) The allegations in the " suit" and the
information we know about the
occurrence" are such that no conflict
appears to exist between the interests
of the insured and the interest of the
indemnitee;
5) The indemnitee and the insured ask
us to conduct and control the defense
of that indemnitee against such " suit"
and agree that we can assign the
same counsel to defend the insured
and the indemnitee; and
The indemnitee:
a) Agrees in writing to:
i) Cooperate with us in the
investigation, settlement or
defense of the " suit";
il) Immediately send us copies of
any demands, notices,
summonses or legal papers
received in connection with
the "suet";
Iii) Notify any other Insurer whose
coverage is available to the
indemnitee; and
iv) Cooperate with us with
respect to coordinating other
applicable insurance available
to the indemnitee; and
b) Provides us with written
authorization to:
i) Obtain records and other
information related to the
suit"; and
11) Conduct and control the
defense of the indemnitee in
such "suit".
3)
6)

BUSINESS LIABILITY COVERAGE FORM
So long as the above conditions are met,
attomeys' fees incurred by us in the
defense of that indemnitee, necessary
litigation expenses incurred by us and
necessary litigation expenses incurred
by the indemnitee at our request will be
paid as Supplementary Payments.

Notwithstanding the provisions of
Paragraph 1. b.() of Section B. —
Exclusions, such payments will not be
deemed to be damages for " bodily
injury" and "property damage" and will
not reduce the Limits of insurance.

Our obligation to defend an insured' s
indemnitee and to pay for attorneys' fees
and necessary. litigation expenses as
Supplementary Payments ends when:
1) We have used up the applicable limit
of insurance in the payment of
judgments or settlements; or
2) The conditions set forth above, or the
terms of the agreement described in
Paragraph ( 6) above, are no longer met.

B. EXCLUSIONS

1. Applicable To Business Liability Coverage
This insurance does not apply to:
a. Expected Or Intended Injury
1) Bodily injury" or " property damage"
expected or Intended from the
standpoint of the insured. This
exclusion does not apply to " bodily
injury" or ' property damage" resulting
from the use of reasonable force to
protect persons or property; or -
2) "Personal and advertising injury" arising
out of an offense committed by, at the
direction of or with the consent or
acquiescence of the Insured with the
expectation of inflicting. " personal and
advertising injury".
b. Contractual Liability
1) "Bodily injury" or "property damage"; or
2) "Personal and advertising injury"
for which the insured is obligated to pay
damages by reason of the assumption of
liability In a contract or agreement.

This exclusion does not apply to liability
for damages because of.
a) "Bodily injury", "property damage" or
personal and advertising injury" that
the insured . would have in the
absence of the contract or
agreement; or
Form SS 00 08 04 05 Page 3 of 24

BUSINESS LIABILITY COVERAGE FORM
b) "Bodily injury" or " property damage"
assumed in a contract or agreement
that is an " insured contract",
provided the " bodily injury" or
property damage" occurs
subsequent to the execution of the
contract or agreement. Solely for
the purpose of 'liability assumed in
an " insured contract", reasonable
attomeys' fees and necessary
litigation expenses incurred by or for
a party other than an insured are
deemed to be damages because of
bodily injury" or " property damage"
provided:
i) Liability to such party for, or for
the cost of, that party' s
defense
has also been assumed in the
same " insured contract", and
ii) Such attomeys' fees and
litigation expenses are for
defense of that party against a
civil or alternative dispute
resolution proceeding in which
damages to which this
insurance applies are alleged.
c. Liquor Liability
Bodily injury" or " property damage" for
which any insured may be held liable by
reason of:
1) Causing or contributing to the
intoxication of any person;
2) The furnishing of alcoholic beverages to
a person under the legal drinking age or
under the influence of alcohol; or
3) Any statute, ordinance or regulation
relating to the sale, gift, distribution or
use of alcoholic beverages.

This exclusion applies only if you are in the
business of manufacturing, distributing,
selling, serving or furnishing alcoholic
beverages.
d. Workers' Compensation And Similar
Laws
Any obligation of the insured under a
workers' compensation, disability benefits
or unemployment compensation law or
any similar law.
e. Employer' s
Liability
Bodily injury" to:
1) An " employee" of the insured arising
out of and in the course of:
a) Employment by the insured; or
b) Performing duties related to the
conduct of the insured' s business, or
2) The spouse, child, parent, brother or
sister of that " employee" as a
consequence of (1) above.

This exclusion applies:
1) Whether the insured may be liable as
an employer or in any other capacity;
and
2) To any obligation to share damages
with or repay someone else who must
pay damages because of the injury.

This exclusion does not apply to liability
assumed by the insured under an " insured
contract".
f. Pollution
1) "Bodily injury', "property damage" or
personal and advertising injury"
arising out of the actual, alleged or
threatened discharge, dispersal,
seepage, migration, release or escape
of "pollutants":
a) At or from any premises, site or
location which is or was at any
time owned or occupied by, or
rented or loaned to any insured.

However, this subparagraph does
not apply to:
i) "Bodily injury" if sustained within
a building and caused by
smoke, fumes, vapor or soot
produced by or originating from
equipment that is used to heat,
cool or dehumidify the building,
or equipment that is used to
heat water for personal use, by
the building' soccupants or their
guests;
ii) "Bodily injury" . or " property
damage" for which you may be
held liable, if you are a
contractor and the owner or
lessee of such premises, site or
location has been added to your
policy as an additional insured
with respect to your ongoing
operations performed for that
additional insured at that
premises, site or location and
such premises, site or location
is not and never was -owned or
occupied by, or rented or
loaned to, any insured, other
than that additional insured; or

Form SS 00 08 04 05
iii) "Bodily injury" or " property
damage" arising out of heat
smoke or fumes from a
hostile fire;
b) At or from any premises, site- or
location which is or was. at any
time used by or for any insured or
others for the handling, storage,
disposal, processing- or treatment
of waste;
Which are or were at any time
transported, handled, stored,
treated, disposed of, or processed
as waste by or for:
1) Anyinsured; or
ii) Any person or organization for
Whom . you may be legally
responsible;
d) At or from any premises, site or
location on which any insured or
any contractors or subcontractors
workingdirectly or indirectly on
any insured' s behalf are
performing operations if the
pollutants" are brought on -or to
the premises, site or location in
connection with such operations
by such insured, contractor or
subcontractor. However, this
subparagraph does not apply to:
1) " Bodily injury" or " property
damage"` arising out of the
escape of fuels, lubricants or
other operating fluids which are
needed to perform the normal
electrical, hydraulic or
mechanical functions
necessary for the operation of
mobile equipment" or its parts,
if such fuels, lubricants or other
operating fluids escape from a
vehicle part designed to hold,
store or receive them. This
exception does not apply -if the
bodily injury" or " property
damage". arises out of the
intentional discharge, dispersal
or release of the fuels,
lubricants or other operating
fluids, or if such fuels,
lubricants or other operating
fluids are brought on or to the
premises, site or location with
the intent that they be
discharged, dispersed or
c)
BUSINESS LIABILITY. COVERAGE FORM
released as part of the
operations being performed
by such insured; contractor or
subcontractor';.
ii) "Bodily injury" or " property
damage" sustained . within a
building and caused by be
release of gases; fumes or
vapors from " materials* brought
into that building in connection
with operations being performed
by. you or on your behalf by a
contractor or subcontractor, or
111) "Bodily injury" or " property
damage arising out of heat,
smoke or fumes from a
hostile fire"; or
e) At or from any premises, site or
location on which any insured or any,
contractors or subcontractors
working directly or Indirectly on any
insured' s behalf are performing
operations if the operations are to
test for, monitor, clean up, remove,
contain, treat,` deoxify or neutralize,
or in any way respond t, or assess
the effects of, "pollutants".
2) Any loss, cost or expense arising out
of any:
a) Request, .demand, order or statutory
or regulatory requirement that any
insured or others test for, monitor,
dean up, remove; contain, treat,
detoxify or neutralize, or in any way
respond to, or assess the effects of,
pollutants"; or
b) Claim or suit by or on behalf of a
governmental- authority for
damages because of testing for,
monitoring, cleaning up, removing,
containing, treating, detoxifying or
neutralizing, or in any way
responding to, or assessing the
effects of, "pollutants".

However, this paragraph does not
apply to liability for damages because
of "property damage" that the insured
would have - in the absence of such
request, demand, order or statutory or
regulatory requirement, or such claim
or " suit" by or on behalf " of a
govemmental authority,,
Form SS 00 08 04 05 Page 5 of 24
BUSINESS LIABILITY COVERAGE. FORM
g. Aircraft, Auto Or Watercraft
Bodily injury" or " property damage" arising
out of the ownership, maintenance, use or
entrustment to others of any aircraft, "auto"
or watercraft owned or operated by or rented
or loaned to any insured. Use includes
operation and " loading or unloading".

This exclusion applies even if the claims
against any insured allege negligence or
other wrongdoing in the supervision, hiring,
employment, training or monitoring of others
by that insured, if the. "occurrence" which
caused the " bodily injury" or " property
damage" involved the ownership,
maintenance, use or entrustment to others: of
any aircraft, " auto" or watercraft that is
owned or operated by or rented or loaned to
any: insured.

This exclusion does not apply to:
1) A watercraft while ashore on premises
you own or rent;
2) A watercraft you do not own that is:
a) Less than 51 feet long; and
b) Not .being used to carry persons
fora charge;
3) Parking an " auto" on, or on the .ways
next to, premises you own or rent,
provided the " auto" is not owned by or
rented or loaned to you or the insured;
4) Liability assumed under any " insured
contract" for the ownership,
maintenance or use of aircraft or
watercraft;
5) "Bodily injury" or " property damage"
arising out of the operation of any of
the equipment listed in Paragraph f.( 2)
or f.(3) of the definition of " mobile
equipment"; or
6) An aircraft that is not owned by any
insured and is hired, chartered or loaned
with a paid crew. However, this
exception does not apply if the insured
has any other insurance for such " bodily
Injury" or " property damage", whether
the other insurance is primary, excess,
contingent or on any other basis.
h. Mobile Equipment
Bodily injury" or " property damage
arising out of:.
1) The transportation of "mobileequipment"
by an " auto" owned or operated by or
rented or loaned to any insured; or
2) The use of " mobile equipment" in, or
while in practice or preparation for, a
prearranged racing, speed or
demolition contest or inany stunting
activity.
i. War
Bodily . injury", " property damage" or
personal and advertising injury", however
caused, arising, directly or indirectly, out of.
1) War, including undeclared or civil war;
2) Warlike action by a military force,
including action in hindering or
defending against an actual or
expected attack, by any government,
sovereign or other authority using
military personnel or 'other agents; or
3) Insurrection, rebellion, revolution,
usurped power, or action taken by
governnientat authority in hinderingor
defending against any of these.

Professional Services
Bodily injury", " property damage" or
personal and advertising injury" arising
out of the rendering of or failure to render
any professional service. This includes
but is not lirnited to:
1) Legal, accounting or advertising
services;
2) Preparing, approving, or failing to
prepare or approve maps, shop
drawings, opinions, reports, surveys,
field orders, change orders, designs or
drawings and specifications;
Supervisory, inspection, architectural
or engineering activities;
4) Medical, surgical, dental, x- ray or
nursing services treatment, advice or
instruction
Any health or therapeutic service
treatment, advice or instruction;
6) Any service, treatment, advice or
instruction for the purpose of
appearance or skin enhancement, hair
removal or replacement or personal
grooming;
Optical or hearing aid services
including the prescribing, preparation,
fitting, demonstration or distribution of
ophthalmic lenses and similar
products or hearing aid devices;
j
3)
5)
7)

FormSS00080405
8) Optometry or optometric services
including but not limited to examination
of the eyes and the prescribing,
preparation, iltting, demonstration or
distribution of ophthalmic lenses and
similar products;
9) Any:
a) Body piercing ( not including ear
piercing);
b) Tattooing, including but not limited
to the insertionof pigments into or
under the skin; and
c) Similar services;
10) Services in the practice of pharmacy;
and
11) Computer consulting, design or
programming services, including web
site design.

Paragraphs (4) and (5) of this exclusion do
not apply to the Incidental Medical
Malpractice coverage afforded under
Paragraph 1. e. in Section A. - Coverages.
k. Damage To Property
Property damage" to:
1) Property you own, rent or occupy,
including any costs or expenses
incurred by you, or any other person,
organization or entity, for repair,
replacement, enhancement,
restoration or maintenance of such
property for any reason, including
prevention of injury to a person or
damage to another' sproperty;
2) Premises you sell, give away or
abandon, lithe "property damage" arises.
out of any part of those premises;
3) ` Property loaned to you;
4) Personal property in the care, custody
or control ofthe insured;
That particular part of real property on
which you, or any contractors or
subcontractors working directly or
indirectly on your behalf are performing
operations, if the " property damage"
arises out of those operations; or
6) That particular part of any property
that muss be restored, repaired or
replaced because your work" was
incorrectly performed on it.
5)

BUSINESS LIABILITY COVERAGE FORM
Paragraphs ( 1), (3) and ( 4) of this
exclusion do not apply to " property
damage"' (other than damage by fire) to
premises, including the contents of such
premises, rented to you fora period of 7 or
fewer consecutive days. A separate Limit
of Insurance applies' to Damage To
Premises Rented To You as described in
Section D. - Limits Of Insurance.

Paragraph ( 2) of this exclusion does not
apply if the premises are " your work and
were never occupied, rented or held for
rental by= you.

Paragraphs ( 3) and (4) of this exclusion do
not apply to the use of elevators.

Paragraphs ( 3), (4), (5) and ( 8) of this
exdusion do not apply to liability assumed
under a sidetrack agreement.

Paragraphs ( 3) and (4) of this exclusion do
not apply to " property damage" to
borrowed equipment' while not being used
to perform operations at a job site.

Paragraph ( 6) of this exclusion does not
apply to "property damage" included in the
products - completed operations hazard".

I. Damage To Your Product
Property damage" to " your product"
arising out of it or any part of it.
m. Damage To Your Work
Property damage to " your work" arising
out of it or any, part of} it and includedin the
products -completed operations hazard":

This exclusion does not apply if the
damaged work or the workout of which
the damage arises was performed on your
behalf by a subcontractor.
n. Damage To Impaired Property Or
Property Not Physically Injured
Property damage" to " impaired property"
or 'property that has not been physically
Injured, arising out of:
1) A defect, deficiency, inadequacy or
dangerous condition in " your product"
or "your work"; or
2) A delay or failure by you or anyone
acting on your behalf to perform a
contract or agreement in accordance
with its terms.

This exclusion does not apply to the loss
of use ' of other property arising out of
sudden and accidental physical injury to
your product" or " your work" after it has
been put to its intended use.

Form SS 00 08 04 05 Page 7 of 24

BUSINESS LIABILITY COVERAGE FORM
o. Recall Of Products, Work Or Impaired
Property
Damages claimedfor any loss, cost or
expense incurred by you or others for the
loss of use, withdrawal, recall, inspection,
repair, replacement, adjustment, removal
or disposal of:
1) "Your product";
2) "Your work"; or
3) "Impaired property";
if such product, work or property is
withdrawn or recalled from the market or
from use by any person or organization
because of a known or suspected defect,
deficiency, inadequacy or dangerous
condition in it.

Personal And Advertising Injury.

Personal and advertising injury":
1) Arising out of oral, written or electronic
publication of material, if done by or at
the direction of the insured with
knowledge of its falsity;
2) Arising. out -of oral, written or electronic
publication of material whose " first
publication took place before the
beginning of the policy period;
3) Arising out of a criminal act committed
by or at the direction, ofthe insured;
4) Arising out of any breach of contract,
except an implied contract to use
another' s "advertising idea" in your -
advertisement" ;
5) Arising out of the failure of goods,
products or services to conform with
any statement of quality or
performance made in your
advertisement";
6) Arising out of the wrong description of
the price of goods, products or services;
7) Arising out of any violation of any
intellectual property rights such as
copyright, patent, trademark trade
name, trade secret; service mark or
other designation of origin or
authenticity.

However, this exclusion does not
apply to ' infringement, in your
advertisement", of
a) Copyright;
b) Slogan, unless the slogan is also
a trademark, trade name, - service
mark or other designation of origin
or authenticity; or
P.
c) Title of any literary or artistic work;
8) Arising out of an offense committee by
an insured whose_ business is:
a) Advertising, broadcasting,
publishing or telecasting;
b) Designing or determining content
of web sites for others; or
c) An " Internet search, access,
content or service provider.

However, this exclusion does not
apply to Paragraphs a, b. and c.
under the definition of "personal and
advertising - injury" in Section G. —
Liability And Medical Expenses
Definitions.

For the purposes of this exclusion,
placing an " advertisement for or
linking to others on your web site, by
itself, is not considered the business
of advertising, . broadcasting,
publishing or -telecasting;
Arising out of an electronic chat room
or bulletin - board the insured hosts,
owns, or over which the . insured
exercises control;
10) Arising out- of the . unauthorized use of
another' sname or product in your e- mail
address, domain name or metatags, or
any other similar tactics to " mislead'
another' spotential customers;
11) Arising out of the violation of a
person' sright of, privacy created by
any state or federal act.

However, this exclusion does not
apply to liability for damages that the
insured would have in the absence of
such state or federal act;
12) Arising out of:
a) An " advertisement" for others on
your web site;
b) Placing a , link to a web site of
others on your web site;
9)
c)Content from a web site of others
displayed within a frame or border
on your web site. Content includes
information, code, " sounds, text,
graphics or images; or
d) Computer code, software or
programming, used to enable:

I) Your web site; or
ii) The presentation orfunctionality
of an " advertisement" or other
content on your web site;

Form SS 00 08 04 05
q•
13) Arising out of a violation of any antitrust law;
14) Arising out of the fluctuation in price or
value of any stocks, bonds orother
securities; or
15) Arising out of discrimination or
humiliation committed by or at the
direction of any " executive officer",
director, stockholder, partner or
member of the insured.

Electronic Data
Damages arising out of the loss of, loss of
use of, damage to, corruption of, inability
to access, or inability to. manipulate
electronic data".
r. Employment -Related Practices
Bodily; injury" or "personal and advertising
injury" to:
1) A person arising out of any:
a) Refusal to employ that person;
b) Termination of that person' s
employment; or
c) Employment - related practices,
policies, acts or omissions, such as
coercion, demotion, evaluation,
reassignment, discipline,
defamation, harassment, humiliation
or discrimination directed at that
person; or
2) The spouse, child, parent, brother or
sister of that - person as a
consequence of . "bodily, injury" or
personal: and advertising injury" to the
person at whom any of the
employment -related practices
described in Paragraphs ( a), (b), or (c)
above is directed. •
This exdusion applies:
1) Whether the insured may be liable as
an employer or in any other capacity;
and
2) To any obligation to share damages
with or repay someone= else who must
pay damages because of the injury.
s. Asbestos
1) ''Bodily injury", "property damage" or
personal and advertising injury" /
arising out of the "asbestos hazard".
2) Any damages, judgments, settlements,
loss, costs or expenses that

BUSINESS LIABILITY COVERAGE FORM
a) May be awarded or incurred by
reason of any claim or suit
alleging actual or threatened injury
or damage of any nature or kind to
persons -or property which would
not have occurred in whole or in
part but for the "asbestos .hazard";
b) Arise out of any request, demand,
order or statutory or regulatory
requirement that any insured or
others test for, monitor, clean up,
remove, encapsulate, contain,
treat, detoxify or neutralize or in
any, way, respond to or assess the
effects of an•"sbestos hazard", or
Arise out of any claim or suit for
damages because of testing for,
monitoring, leaning up; removins.
encapsulating, containing, treating,
detoxifying- or neutralizing or in any
way responding , to or assessing the
effects of an "asbestos hazard".
t. Violation Of Statutes That Govem. E -
Mails, Fax, Phone Gabs Or Other
Methods Of Sending Material Or
Information -
Bodily- injury"; " property . damage", or
personal and advertising injury`" arising
directly or indirectly out of any action or
omission that violates or is alleged to
violate:
1) The Telephone Consumer Protection
Act (TCPA), including any amendment
of or addition to such taw;
2) The CAN- SPAM: Actof 2003, including
any amendment of or addition to such
law; or
Any statute, ordinance or regulation,
other than the TCPA or CAN- SPAM Act
of 2003, that prohibits or limits the
sending, transmitting, communicating or
distribution of: material or information.

Damage To Premises Rented To You —
Exception For Damage By Fire, Lightning
or Explosion.

Exclusions c. through h. and k. through o. do
not apply to - damage by fire, lightning or
explosion to premises rented to you or
temporarily occupied by you with permission of
the owner. A separate Limit of Insurance
applies to this coverage as described in
Section D. - Liability And Medical : Expenses
Limits Of Insurance.
3)
c)
Form SS 00 08 04 O5 Page 9. of 24

BUSINESS LIABILITY COVERAGE FORM

2. Applicable To Medical Expenses; Coverage
We will not pay expenses for "bodily injury":
a. Any insured
To anyinsured, except "volunteer workers".
b. Hired Person
To a person hired -to do work for or on behalf
of any insured or a tenant of any insured.
c. Injury On Normally Occupied Premises
To a person injured on that part of
premises you own or rent that the person
normally occupies.
d. Workers' Compensation And Similar
Laws
To a person, whether or not an
employee" of any insured, if benefits for
the " bodily injury" are payable or must be
provided under a workers' compensation
or disability benefits law or a similar law.
e. Athletics Activities
To a person injured while practicing,
instructing or participatingin any physical
exercises or games, sports or athletic
contests.
f. Products -Completed Operations Hazard
Included with the " products -completed
operations hazard".
g. Business Liability Exclusions
Excluded under Business Liability Coverage.

C. WHO IS AN INSURED

1. If you are designated in the Declarations as:
a. An individual, you and your spouse are
insureds, but only with respect to the
conduct of a business of which .you are the
sole owner.
b. A partnership or joint venture, you are an
insured. Your members, your partners, and
their spouses are also insureds, but only with
respect to the conduct of your business.
c. A limited liability company, you are an
insured. Your members are also insureds,
but only with respect to the conduct of your
business. Your managers are insureds, but
only with respect to their duties as your
managers.
d. An organization other than a partnership,
joint venture or limited liability company, you
are an insured. Your " executive officers" and
directors are insureds, but only with respect
to their duties as your officers or directors.

Your stockholders are also insureds, but only
with respect to their liability- as stockholders.
e. A trust, you are an insured. Your trustees
are also insureds, -but only with respect to
their duties as trustees.

2. Each of the following is also an insured:
a. Employees And Volunteer Workers
Your " volunteer workers" only while
performing • duties related to the conduct of
your business, or your "employees", other
than either your " executive officers" (if you
are an organization other than a
partnership, joint venture or limited liability
company) or your managers ( if you are a
limited liability company), but only for acts
within the scope of their employment by
you or while performing duties related : to
the conduct of your business. •
However, none of these " employees" or
volunteer workers" are insureds for:
1) "Bodily injury or " personal and
advertising injury`":
a) To you, to your partners or
members (if .you are a partnership
or joint venture), to your members
if you are a limited liability
company), or to a co -"employee"
while in the course of his or her
employment or performing duties
related' to the conduct of your
business, or to your other
volunteer workers" while,
performing duties related tothe
conduct of your business;
b) To the spouse, - child, parent,
brother or sister of that co -
employee" or that " volunteer
worker" as a consequence of
Paragraph ( 1)( a)' above;
c) For which there is any obligation
to share damages with or repay
someone else who must pay
damages because of the injury
described in Paragraphs ( 1)( a) or
b) above; or
d) Arising out of his or her providing
or failing to provide professional
health care services.

If you are not in the business of
providing professional health care
services, Paragraph ( d) does not apply
to any, purse, ' emergency medical
technician or paramedic employed by
you to provide such services.
2) "Property damage" to property:
a) Owned, occupied or used by,

Form SS 00 08 04 05

BUSINESS LIABILITY COVERAGE FORM
b) Rented to, in the care, custody or
control of, or over which physical
control is being exercised for any
purpose by you, any of your
employees", "volunteer workers",
any partner or member ( if you are
a partnership or joint venture), or
any member ( if you are a limited
liability company).
b. Real Estate Manager
Any person ( other than your "employee" or
volunteer worker"), or any organization
while acting as your real estate manager.
c. Temporary Custodians Of Your
Property
Any person or organization having proper
temporary custody of your property if you
die, but only:
1) With respect to liability arising out of the
maintenance or use of that property, and
2) Until your legal representative has
been appointed.
d. Legal Representative If You Die
Your legal representative if you die, but
only with respect to duties as such. That
representative will have all your rights and
duties under this insurance.
e. Unnamed Subsidiary
Any subsidiary and subsidiary thereof, of
yours which is a legally incorporated entity
of which you own a financial interest of
more than 50% of the voting stock on the
effective date of this Coverage Part.

The insurance afforded herein for any
subsidiary not shown in the Declarations
as a named insured does not apply to
injury or damage with respect to which an
insured under this insurance is also an
insured under another policy or would be
an insured under such policy but for its
termination or upon the exhaustion of its
limits ofinsurance.

3. Newly Acquired Or Formed Organization
Any organization you newly acquire or form,
other than a partnership, joint venture or
limited liability company; and over which you
maintain financial interest of more than 50% of
the voting stock, . will qualify as a Named
Insured if there is no other similar insurance
available to that organization. However:
a. Coverage under this provision is afforded
oniy until the 180th day after you acquire
or form the organization or the end of the
policy period, whichever is earlier; and
b. Coverage under this provision does not
apply to:
1) "Bodily injury" or " property damage"
that occurred; or
2) "Personal and advertising injury"
arising out of an offense committed
before you acquired or formed the
organization.

4. Operator Of Mobile Equipment
With respect to " mobile equipment" registered in
your name under any motor vehlde registration
law, any person is an insured while driving such
equipment along a public highway with your
permission. Any other person or organization
responsible for the conduct of such person is
also an insured, but only with respect to liability
arising out of the operation of the equipment, and
only if no other insurance of any kind .is available
to that person or organization for this liability.

However, no person or organization is an insured
with respect to: -
a. "Bodily injury" to a : co= employee" of the
person driving the equipment; or
b. " Property damage" to property owned by,
rented to, in the charge of or occupied by
you or the employer of any person who is
an insured under this provision.

5. Operator of Nonowned Watercraft
With respect to watercraft you do not own that
is less than 51 feet long and is not being used
to carry persons for a charge, any person is an
insured while operating such watercraft with
your permission. Any other person or
organization responsible for the conduct of
such person is also an insured, but only with
respect to liability arising out of, the operation
of the watercraft, and only, if no other
insurance of any kind is available to that
person or organization for this liability.

However, no person or organization is an
insured with respect to:
a. "Bodily injury" to a co - employee" of the
person operating the watercraft; or
b. "Property damage" to property owned by,
rented to, in the charge of or occupied by
you or the employer of any person who is
an insured under this provision.

6. Additional Insureds When Required By
Written Contract, Written Agreement Or
Permit
The person( s) or organization( s) identified in
Paragraphs a. through f. below are additional
insureds when you have agreed, In a written
Form SS 00 08 04 05 Page 11 of 24

BUSINESS LIABILITY COVERAGE FORM
contract, written agreement or because of a
permit issued by a state or political
subdivision, that such person or organization
be added as an additional insured on your
policy, provided the injury or damage occurs
subsequent to the execution of the contract or
agreement, or the issuance of the permit.

A person or organization is an additional
insured under this provision only for that
period of time required by the contract,
agreement: or permit.

However, no such person or organization is an
additional insured under this provision if such
person or organization is included as an
additional insured by an endorsement issued
by us and made a part of this Coverage Part,
including all persons or organizations added
as additional insureds under the specific
additional insured coverage grants in Section
F. -Optional Additional Insured Coverages.
a. Vendors
Any person( s) or organization( s) ( referred to
below as vendor), but only with respect to
bodily injury" or " property damage" arising
out of " your products" which are distributed
or. sold in the regular course of the vendor' s
business and only if this Coverage Part
provides coverage for " bodily injury" or
property damage" included within the
products -completed operations hazard".

The insurance afforded to the vendor
is subject to the following additional
exclusions:

This insurance does not apply to:
a) "Bodily injury" or " property
damage for which the vendor is
obligated to pay damages by
reason of the assumption of
liability in a contract or agreement.

This exclusion does not apply to
liability for damages that the
vendor would have in the absence
of the contract or agreement;
b) Any express warranty
unauthorized by you;
c) Any physical or chemical change
in the product made intentionally
by the vendor;
d) Repackaging, except when
unpacked solely for the purpose of
inspection, demonstration, testing,
or the substitution of parts under
instructions from the manufacturer,
and then repackaged in the
original container;
1)
e) Any failure to make such
inspections, adjustments, tests or
servicing as the vendor has
agreed to make or normally
undertakes to make in the usual
course of business, in connection
with the distribution or sale of the
products;
f) Demonstration, installation,
servicing or repair operations,
except such operations performed
at the vendor' s premises in
connection with the sale of the
product;
g) Products which, after distribution
or sale by you, have been labeled;
or relabeled or used as a
container, part or ingredient of any
other thing or substance by or for
the vendor, or
h) "Bodily injury" or " property
damage" arising out of the sole
negligence of the vendor for its
own acts or omissions or those of
its employees or anyone else
acting on its behalf. However, this
exclusion does not apply to:
i).The exceptions contained in
Subparagraphs ( d) or (f); or
ii) Such inspections, adjustments,
tests or servicing as the vendor
has agreed to make or normally
undertakes to make in the usual
course of business, in
connection with the distribution
or sale of the products.
2) .This insurance does not apply to any
insured person or organization from
whom you have acquired such products,
or any ingredient, part or container,
entering into, accompanying or
containing such products.
b. Lessors Of Equipment •
1) Any person or organization from
whom you lease equipment; but only
with respect to their liability for "bodily
injury", " property damage" or
personal' and advertising injury"
caused, in whole or in part, by your
maintenance, operation or use of
equipment leased to you by such
person or organization.

Page. 12of 24
Form SS 00 08 04 05
2) With respect to the insurance afforded
to these additional insureds, this
insurance does not apply to any
occurrence" which takes place after
you cease to lease that equipment.'
c. Lessors Of Land Or Premises
1) Any person or organization from
whom you lease land or premises, but
only with respect to liability arising out
ofthe ownership, maintenance or use
of that part of the land or premises
leased to you.
2) With respect to the insurance afforded
to these additional insureds, this
insurance does not apply to:
ay Any " occurrence" which takes
place after you cease to lease that
land or be a tenant in that
premises; or
b) Structural alterations, new
construction or demolition
operations performed by or on
behalf of such person or
organization.
d. Architects, Engineers Or Surveyors
1) Any architect, engineer, or surveyor, but
only with respect to liability for " bodily
injury", "property damage" or " personal
and advertising injury" caused, in whole
or in part, by your acts or omissions or
the acts or omissions, of those acting on
your behalf:
a) In connection with your premises;
or
b) In the performance of your
ongoing operations performed by
you or on your behalf.
2) With respect to the insurance afforded
to these additional insureds, the
following additional exclusion applies:

This insurance does not apply to
bodily injury", "property, damage" or
personal and advertising injury"
arising out of the rendering of or the
failure to render any professional
services by or for you, including:
a) The ; preparing, approving, or
failure to prepare or approve,
maps, shop drawings, opinions,
reports, surveys, field orders,
change orders, designs or
drawings and specifications; or
b) Supervisory, inspection,
architectural or engineering
activities.

BUSINESS LIABILITY COVERAGE FORM
e. Permits issued By. State Or Political
Subdivisions
1) Any state or political subdivision, but
only with respect to operations
performed by you or on your behalf for
which the state or political subdivision
has issued a permit.
2) -With respect to the insurance afforded
to these additional insureds, this
insurance does not apply to:.
a) "Bodily injury", "property damage"
or- " personal and advertising
injury" arising out of operations
performed for the state or
municipality; or
b) "Bodily injury" or " property damage"
included within the " products -
completed operations hazard".
f: . Any -Other Party
1) Any other person or organization who
is not an insured under Paragraphs a.
through e. above, but only with
respect to liability for "bodily injury",
property damage" or " personal and
advertising injury" caused, in whole or
in part, by your acts or omissions or
the acts or omissions of those acting
on your behalf: ' _
a) In the performance , of your
ongoing operations;
b). In connection with your premises
owned by or rented to you; or
c) In connection with " your work" and
included within , the " products -
completed operations hazard", but
only if
i) The written contract or written
agreement requires you to
provide such coverage to
such additional insured; and
11) This Coverage Part provides
coverage for " bodily injury" or
property damage" included
within the " products -
completed operations hazard".
2) With respect to the insurance afforded
to : these additional . insureds, this
insurance does not apply to: _
Bodily injury", "property : damage" or
personal and advertising injury"
arising out of the rendering of, or the
failure to render, any professional
architectural, engineering or surveying
services, including:

Form SS 00 08 04 05 Page 13 of 24

BUSINESS LIABILITY COVERAGE FORM
a) The preparing, approving, or
failure to prepare or approve,
maps, shop drawings, opinions,
reports, surveys, field orders,
change orders, designs or
drawings and specifications; or
b) Supervisory, inspection,
architectural or engineering
activities.

The limits of insurance that apply to additional
insureds are described in Section D. — Limits
Of Insurance.

How this insurance applies when other
insurance is available to an additional insured
is described in the Other Insurance Condition
in Section E. — Liability And Medical Expenses
General Conditions.

No person or organization is an insured with
respect to the conduct of any currentor past
partnership, joint venture or limited liability
company that is not shown as a Named Insured in
the Declarations. •
D. LIABILITY AND MEDICAL EXPENSES

LIMITS OF INSURANCE

1. The Most We Will Pay
The Limits of Insurance shown in the
Declarations and the rules below fix the most
we will pay regardless of the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or
bringing " suits".

2. Aggregate Limits
The most we will pay for:
a. Damages because of " bodily injury" and
property damage" included In the
products -completed . operations hazard" is
the Products -Completed Operations
Aggregate Limit shown in the
Declarations.
b. Damages because of all other " bodily
injury", " property damage" or " personal
and advertising injury", including medical
expenses, is the General Aggregate Limit
shown in the Declarations.

This General Aggregate Limit applies
separately to each of your " locations"
owned by or rented to you.

Location" means premises involving the
same or connecting lots, or premises
whose connection is interrupted only by a
street, roadway or right- of- way of a
railroad.

This General Aggregate limit does not
apply to " property damage" to premises
while rented to you or. temporarily
occupied by you with permission of the
owner, arising out of fire, lightning or
explosion.

3. Each Occurrence Limit
Subject to 2: a. or 2: b above, whichever
applies, the most. we will pay for the sum of all
damages because of all " bodily injury",
property damage" and medical expenses
arising out of any one " occurrence" is the
Liability and Medical Expenses Limit shown in
the Declarations.

The most we will pay for all medical expenses
because of "bodily injury" sustained by any
one person is the Medical Expenses Limit
shown in the Declarations.

4. Personal. And Advertising Injury Limit
Subject to 2.b. above, the most we wilt pay for
the sum of all damages because of all
personal and advertising injury" sustained by
any one person or organization is the Personal
and Advertising Injury Limit shown in the
Declarations.

5. Damage To Premises Rented To You Limit
The Damage To Premises Rented To You
Limit is the Most we will pay under Business
Liability Coverage for damages because of
property damage" to any one premises, while
rented to you, or in the case of damage by fire,
lightning or explosion, while rented to you or
temporarily occupied by you with permission of
the owner.

In the case of damage by fire, lightning or
explosion, the Damage to Premises Rented To
You Limit applies to all damage proximately
caused by the same event, whether such
damage results from fire, lightning or explosion
cr any combination of these.

6. How Limits Apply To Additional Insureds
The most we will pay on behalf of a
person or
organization whois an additional insured
under this Coverage Part is the lesser of:
a. The limits of insurance specified in a
written contract, written agreement or
permit issued by a state or political
subdivision; or
b. The Limits of Insurance shown in . the
Declarations.

Such amount shall be a part of and not in
addition to the Limits of Insurance shown in
the Declarations and described in this Section.