Agenda packet — Pinole City Council, June 6, 2023 (part 2 of 3)

Through acceptance of the annual report and renewal of the ordinance, the City Council will authorize the continued use of preexisting equipment considered “military equipment” under AB 481. This includes a Mine Resistant Ambush Protected Vehicle (MRAP) for use as an Emergency Rescue Vehicle (ERV) to safely evacuate residents in the event of a natural disaster or critical incidents, to move personnel and/or resources in support of natural disasters (i.e. flood, fire, earthquake), large scale logistics, active shooter incidents, and incidents where there is reason to expect potential armed resistance requiring protection. The Policy also includes a single unmanned, remotely piloted, powered ground vehicle used to enhance peace officer and community safety when encountering potentially dangerous situations by providing first responders with the ability to capture video and still images, and to transport communication equipment or other resources prior to, or in lieu of, sending in personnel into hazardous incidents or environments.
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City Council Report
May 16, 2023
Other items deemed to be “military equipment” under AB 481 include foundational equipment such as rifles and ammunition. These rifles allow peace officers to address lethal threats from a greater distance and with greater precision. The Department also seeks authorization to use four preexisting pepper ball launchers and projectiles, to limit the escalation of conflict where employment of lethal force is prohibited or undesirable. The projectiles provide officers with a less-lethal option in incidents of combative or self-destructive individuals, riot/crowd control and civil unrest incidents, circumstances where a tactical advantage can be obtained, potentially vicious animals, and training exercises or approved demonstrations. The equipment allows for more time and opportunity to attempt to deescalate situations and provide for safer tactics to resolve life threatening events in the safest way possible.

The Policy safeguards the public’s welfare, safety, civil rights and civil liberties by ensuring that there are safeguards, including transparency, oversight, and accountability measures in place. For instance, the Policy authorizes the Chief of Police to designate a member of the Department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include, but are not limited, acting as a liaison to City Council for all matters related to the requirements of AB 481, identifying “military equipment” as defined under the statute, conducting annual inventory and review, collaborating with outside agencies, and scheduling and coordinating an annual community engagement hearing to address the Department's funding, acquisition, and use of military equipment.

During this period (May 2022 – April 2023), the Department has used military equipment under this policy during community events (ERV, command post, and iRobot) and officer training (ERV and rifles). No equipment has been used in a law enforcement incident.

During this period, the Colt AR-15/M4 Carbine rifles underwent maintenance and internal upgrades to maintain the safety and functionality of the rifles. The Emergency Rescue Vehicle (ERV) underwent routine maintenance and deferred repairs to ensure the proper and safe operation of the vehicle. The PepperBall system required minimal maintenance during this period.

The Department has a significant interest in continuing to have access to equipment that will provide peace officers as many options as possible to safeguard lives, ensure safety, and protect civil liberties of the citizens of the City of Pinole. The use of the military equipment identified on the inventory list is vital to the Department’s mission and will continue to be strictly regulated through internal processes and oversight.

In compliance with the Government Code, the Military Equipment Policy has remained on the Department’s transparency portal continuously since prior to Council adoption in 2022.

FISCAL IMPACT
There is no direct fiscal impact from the acceptance of the annual report or the approval of continuing the ordinance approving the military equipment use policy. The Policy explicitly references the fiscal impact related to costs to maintain or acquire equipment and are included in the existing department’s budget allocation.
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City Council Report
May 16, 2023

ATTACHMENTS
A. Ordinance of the City Council of the City of Pinole Approving and Re-Adopting a Military Equipment Use Policy as Stated In Chapter 2.60 “Military Equipment Policy” of the Pinole Municipal Code In Compliance With Assembly Bill 481 B. 2022-2023 Pinole Police Department Annual Military Equipment Report May 2022 – April 2023
C. Pinole Police Department Military Equipment Funding, Acquisition and Use Policy 707
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ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY OF PINOLE APPROVING AND RE-ADOPTING A MILITARY EQUIPMENT USE POLICY AS STATED IN CHAPTER 2.60 “MILITARY EQUIPMENT POLICY” OF THE PINOLE MUNICIPAL CODE IN COMPLIANCE WITH ASSEMBLY BILL 481 (GOVERNMENT CODE SECTION 7070, et. seq.) WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 relating to the use of military equipment by California law enforcement agencies; and WHEREAS, Assembly Bill 481 seeks to provide transparency, oversight, and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded, acquired, or used by law enforcement agencies; and
WHEREAS, Assembly Bill 481, codified at California Government Code section 7070, et. seq., requires law enforcement agencies obtain approval of the applicable governing body, by an ordinance adopting a “military equipment” use policy, at a regular meeting held pursuant to open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment. The term “military equipment” is defined in California Government Code section 7070(c); and
WHEREAS, the policy must be a document covering the inventory, description, purpose, use, acquisition, maintenance, fiscal impacts, procedures, training, oversight, and complaint process, applicable to the police department’s use of such equipment; and WHEREAS, Assembly Bill 481 allows the governing body of a city to approve the military equipment use policy for continued or future funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations specified in Government Code section 7071(d); and
WHEREAS, on May 3, 2022, the City Council adopted Ordinance 2022-02 approving and adopting a military equipment use policy identified as Pinole Police Department Policy 707, having received the information required under Assembly Bill 481 regarding the Pinole Police Department’s use of military equipment as defined in said law and upon a finding of the specified determinations required under Government Code Section 7071(d); and WHEREAS, Government Code section 7072 provides that a law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use; and
WHEREAS, the law enforcement agency shall also make each annual military equipment report publicly available on its internet website for as long as the military equipment is available for use; and
WHEREAS, the annual military report shall include the following information for the immediately preceding calendar year for each type of military equipment:

ATTACHMENT A
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a. A summary of how the military equipment was used and the purpose of its use; b. A summary of any complaints or concerns received concerning the military equipment;
c. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response; d. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report;
e. The quantity possessed for each type of military equipment; f. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment; and WHEREAS, Government Code section 7071(d) provides the governing body shall determine, based on the annual military equipment report submitted pursuant to Section 7072, whether each type of military equipment identified in that report has complied with the following standards for approval:
a. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; b. The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties;
c. If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety;
d. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance; and
WHEREAS, if the governing body determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval set forth above, the governing body shall either disapprove a renewal of the authorization for that type of military equipment or require modifications to the military equipment use policy in a manner that will resolve the lack of compliance; and
WHEREAS, the governing body shall review any ordinance that it has adopted approving the funding, acquisition, or use of military equipment at least annually and vote on whether to renew the ordinance at a regular meeting held pursuant to open meeting laws; and 352 of 829
WHEREAS, the Pinole Police Department’s annual military equipment report was posted on the department’s internet website on May 1, 2023 and within thirty (30) days conducted a wellpublicized public meeting concerning the renewal of the military equipment at issue in compliance with Government Code Section 7072 (b); and
WHEREAS, the Pinole Police Department seeks renewal of Policy 707; and WHEREAS, the City Council of the City of Pinole, having received the information required under Assembly Bill 481 regarding the Pinole Police Department’s renewed use of military equipment as defined in said law, and makes the specified determinations required under Government Code Section 7070, et. seq., deems it to be in the best interest of the City to approve and renew the Pinole Police Department’s Military Equipment Funding, Acquisition and Use Policy as set forth in the policy identified as Pinole Police Department Policy 707.

NOW THEREFORE, BE IT RESOLVED, in accordance with Government Code Section 7070 et. seq., and pursuant to the findings stated herein, that the City Council of the City of Pinole hereby finds as follows:

Section 1. Recitals.

The above recitals are true and correct and made a part of this Ordinance.

Section 2. Determinations.

Based on the findings above, in addition to information provided to the City Council at the public meeting, the City Council determines as follows:

1. The military equipment identified in the annual military equipment report has complied with the standards for approval as set forth in Government Code section 7071 subdivision (d).

2. The Pinole Police Department’s Military Equipment Use Policy is necessary because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety.

3. The Pinole Police Department’s Military Equipment Use Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.

4. The military equipment identified in the Pinole Police Department’s Military Equipment Use Policy is reasonably cost effective compared to available alternatives that can achieve the same objectives of officer and civilian safety.

5. Prior military equipment use by the Pinole Police Department complied with the Military Equipment Use Policy although it was not yet in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance. 353 of 829

6. The Pinole Police Department’s Military Equipment Use Policy, Policy 707, setting forth the City’s military equipment use policy is approved and renewed.

Section 3. Severability.

If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each of every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

Section 4. Effective Date and Duration.

This ordinance shall take effect thirty (30) days after its final adoption.

Section 5. Publication.

The City Clerk is directed to cause this ordinance to be published in a manner required by law.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on June 6, 2023, the City Council passed this urgency ordinance by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of Pinole on June 6, 2023.

_________________________________
Devin T. Murphy
Mayor
ATTEST:
_________________________________
Heather Bell, CMC
City Clerk
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PINOLE POLICE

DEPARTMENT

ANNUAL MILITARY

EQUIPMENT REPORT
MAY 2022 – APRIL 2023

ATTACHMENT B
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May 4, 2023 Annual Military Equipment Report for 2022/2023 1 Table of Contents
Introduction.................................................................................................................... 3 Definitions...................................................................................................................... 4 Summary of Military Equipment................................................................................... 5 Military Equipment Inventory ..................................................................................... 5 2022 Equipment Training Use & Purchase.................................................................. 8 Community Concerns and Complaints........................................................................ 8 Internal Military Equipment Inventory & Audit............................................................ 9 Projected Military Equipment Acquisition (2023/2024)............................................. 10 356 of 829
May 4, 2023 Annual Military Equipment Report for 2022/2023 2 INTRODUCTION
On September 30, 2021, the Governor of the State of California approved Assembly Bill 481 (codified as Chapter 12.8 of the California Government Code) requiring law enforcement agencies such as the Pinole Police Department to have a military use policy approved by the City Council prior to requesting, seeking funding, acquiring or using military equipment. Assembly Bill 481 allows the governing body to approve the policy within its jurisdiction only if it determines that the military equipment meets specified standards.

On May 3, 2022, the City of Pinole Council approved Ordinance 2022-02 approving Pinole Police Department Policy #707: Military Equipment Funding, Acquisition, and Use. As required by Assembly Bill 481 and the Ordinance, annually the Pinole Police Department must prepare a report on the use of each type of military equipment approved in the Policy over the last year. Subsequently, the City Council must then review the Ordinance, Policy and Annual Report, and determine whether the Department’s use of military equipment in the past year complied with the Policy, and whether to continue the Ordinance and Policy, take action (by ordinance) to modify the Policy or repeal the Ordinance.

As set forth in the Policy, the Pinole Police Department retains and employs limited military equipment to safeguard its community. Pinole Police Department officers and certified instructional staff, receive training throughout the year on the use of military equipment approved under the Policy.

This Annual Report outlines the Pinole Police Department’s military equipment inventory and usage, community complaints over use of military equipment, and internal audits from May 1, 2022, through April 30, 2023. The Department will submit its Military Equipment Annual Report to City Council annually in compliance with AB 481. 357 of 829
May 4, 2023 Annual Military Equipment Report for 2022/2023 3 DEFINITIONS
Definitions of Military Equipment established by California Government Code §7070:
(Pinole Police Department utilizes a limited number of the resources listed below) Military equipment includes but is not limited to the following types of equipment:
• Unmanned, remotely piloted, powered aerial or ground vehicles • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached
• Tracked armored vehicles that provide ballistic protection to their occupants • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units • Weaponized aircraft, vessels, or vehicles or any kind • Battering rams, slugs, and breaching apparatuses that are explosive in nature.

This does not include a handheld, one-person ram
• Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition
• Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code §30510 and Penal Code §30515, with the exception of standard-issue firearms • Any firearm or firearm accessory that is designed to launch explosive projectiles • Noise-flash diversionary devices and explosive breaching tools • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray
• Taser Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs)
• Kinetic energy weapons and munitions (e.g. 40MM launcher, bean bag shotgun, foam tipped projectiles)
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
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May 4, 2023 Annual Military Equipment Report for 2022/2023 4 Pinole Police Department Military Equipment Inventory

1. Equipment Type: Mine Resistant Ambush Protected Vehicle (MRAP) – CA Govt Code §7070(c)(2)
Quantity Owned or Sought: 1 Lifespan: Unknown
Purpose/Authorized User: Emergency Rescue Vehicle (ERV) to safely evacuate residents in the event of a natural disaster or critical incidents. To move personnel and/or resources in support of natural disasters (i.e. flood, fire, earthquake), large scale logistics, active shooter incidents, and incidents where there is reason to expect potential armed resistance requiring protection. Use may be authorized by Watch Commander or Tactical/Operations Commander, based on the circumstances of the given incident.

Fiscal Impact: Acquired under the Law Enforcement Support Program Office (LESO): $0 for equipment. $9,200 for delivery, paint and upfitting. Annual maintenance cost is approximately $1,000.00
Legal and Procedural Rules Governing: It is the policy of the department to utilize armored vehicles only for law enforcement purposes and pursuant to State and Federal law.

Training Required: Department provided training.

Other Notes: The MRAP is an armored vehicle manufactured by BAE Systems/Caiman weighing over 34,000 pounds and can carry a payload of over 4,000 pounds. The vehicle has six (6) wheels fitted with tires and is all-wheel drive, powered by a diesel engine. The vehicle measures approximately 22 feet long, 8 feet wide, and 10 feet tall.

2. Equipment Type: Unmanned, remotely piloted, powered ground vehicles - CA Gov’t Code §7070(c)(1)
Quantity Owned/Sought: 1 Lifespan: Approximately 15 years Equipment Capabilities: Vehicle is capable of being remotely navigated to provide scene information and intelligence in the form of video and still images transmitted to first responders.

Manufacturer Product Description: iRobot PackBot 510 Multi Mission Robot (MMR) Purpose/Authorized Uses: To enhance officer and community safety when encountering potentially dangerous situations by providing first responders with the ability to capture video and still images, to transport communication equipment or other resources prior to, in lieu of sending in personnel into hazardous incidents or environments.

Fiscal Impacts: Acquired under the Law Enforcement Support Program Office (LESO): $0 for equipment. Annual maintenance cost is approximately $500.

Legal/Procedural Rules Governing Use: The use of unmanned, remotely piloted, powered ground vehicles potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to all applicable privacy laws and shall 359 of 829
May 4, 2023 Annual Military Equipment Report for 2022/2023 5 not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy.

Training Required: Department provided training.

Other Notes: None

3. Equipment Type: Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units – CA Govt Code §7070(c)(5)
Quantity Owned or Sought: 1 Lifespan: 20 years
Purpose/Authorized User: Trailer is purpose‐built to facilitate the operational control and direction of public safety units conducting DUI enforcement checkpoints, traffic safety operations, and responding to or at an incident. The Command and Control (C&C) trailer serves as a centralized location for command decision making, enhanced communication and other situational awareness capabilities. Use may be authorized by Watch Commander or Tactical/Operations Commander, based on the circumstances of the given incident.

Fiscal Impact: Acquired by grant issued by the State of California Office of Traffic Safety under a Traffic Safety Grant. $40,415 for equipment. Annual maintenance cost is approximately $1000.

Legal and Procedural Rules Governing: It is the policy of the department to utilize C&C trailer only for law enforcement purposes and pursuant to State and Federal law.

Training Required: Department provided training.

Other Notes: The command-and-control trailer is standard tow-behind trailer with dual axels manufactured by Universal Trailer with a GVW of 3,100 pounds. The trailer measures approximately 16 feet long, 8.5 feet wide, and 9 feet tall. The trailer is equipped with a folddown rear door, lighting, and a generator.

4. Equipment Type: Semiautomatic Rifles and Ammunition - CA Gov’t Code §7070(c)(10) Quantity Owned or Sought: 28 Lifespan: 15 years
Purpose/Authorized User: Colt AR-15/M4 Carbine semiautomatic shoulder fired rifle with long spirally grooved barrel that fires .223 Rem/5.56 mm projectile bullet. The rifles are equipped with 10.5” barrel, Surefire muzzle brake, and Surefire SOCOM556-RC2 suppressors. Ammunition is Speer Gold Dot caliber .223 62 grain for duty/range and Winchester .556 62 grain for target/range.

A standard officer issue to be used as a precision weapon to address a threat with more precision and/or greater distances than a handgun, if present and feasible.

Fiscal Impact:
• Colt AR-15/M4 Rifle: $32,400, quantity: 28
• Surefire muzzle brake: $2,779, quantity: 28
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May 4, 2023 Annual Military Equipment Report for 2022/2023 6 • Surefire SOCOM556-RC2 Suppressors: $22,408, quantity: 28 • .223 62 gr ammunition: $1,700, quantity: 3,920 (1,780 Speer duty ammo, 2,140 Winchester target/range)
• Annual maintenance and ammo cost is approximately $4,000 Legal and Procedural Rules Governing: All applicable State, Federal and Local laws governing police use of force. Various Pinole Police Department Policies on Use of Force and Firearms.

Training Required: Department firearms training and qualifications as required by law and policy by POST certified instructors. CA POST certified 24-hour patrol rifle course.

Other Notes: These rifles are standard issue service weapons for our officers and therefore exempted from this Military Equipment Use Policy per CA Gov’t Code §7070 (c)(10). They have been included in this document in an abundance of caution and in the interest of transparency.

5. Equipment Type: Pepper Ball Launcher and Projectiles - CA Gov’t Code §7070(c)(12) Quantity Owned or Sought: 4 Lifespan: 20 years
Purpose/Authorized User: PepperBall VKS Carbine is a Variable Kinetic System (VKS) launcher utilizing compressed-air to fire non-lethal PepperBall projectiles. The VKS features a dual feed system that offers the ability to quickly switch between hopper fed and magazine fed projectiles. Projectiles: 2% PAVA ball containing pepper powder designed for direct impact and area saturation, Glass Breaker ball composed of hardened plastic designed to break glass barriers, and Inert/H2O balls for training.

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Provides officers with a less-lethal option in incidents of combative or selfdestructive individuals, riot/crowd control and civil unrest incidents, circumstances where a tactical advantage can be obtained, potentially vicious animals, and training exercises or approved demonstrations.

Fiscal Impact:
• PeppberBall VKS Launcher: $5,360, quantity: 4
• 2% PAVA Ball: $2,900, quantity: 1,100
• Glass Breaker Ball: $480, quantity: 200
• Inert/H2O Training Ball: $950, quantity: 1,000
• Annual maintenance cost is approximately $250
Legal and Procedural Rules Governing: All applicable State, Federal and Local laws governing police use of force. Various Pinole Police Department Policies on Use of Force.

Training Required: Department provided training conducted by POST certified instructors.

Other Notes: None

6. Equipment Type: Less-Lethal Shotgun and Bean Bag Projectile - CA Gov’t Code §7070(c)(14)
Quantity Owned or Sought: 4 Lifespan: 25 years
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May 4, 2023 Annual Military Equipment Report for 2022/2023 7 Purpose/Authorized User: Remington 870 Less-Lethal 12-gauge Shotgun with orange and black marked stocks is used to deploy the less lethal 12-guage CTS Super-Sock Beanbag round. The Combined Tactical Systems (CTS) Super-Sock Beanbag round is a less-lethal

2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot.

Fiscal Impact:
• Remington 870 Less-Lethal 12-guage Shotgun: $2,200, quantity: 4 • CTS Model 2581 Super-Sock Beanbag Round: $1,090, quantity: 200 • Glass Breaker Ball: $480, quantity: 200
• Annual maintenance $0
Legal and Procedural Rules Governing: All applicable State, Federal and Local laws governing police use of force. Various Pinole Police Department Policies on Use of Force.

Training Required: Department provided training conducted by POST certified instructors.

Other Notes: None
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May 4, 2023 Annual Military Equipment Report for 2022/2023 8 Equipment Purchase and Training Use
2022/2023 Purchases and Maintenance
Military Equipment Quantity Cost Date of Purchase
Bolt Carrier Group
upgrade for AR-15/M4 30 $4,531 06/01/2022
T-Handle upgrade for AR15/M4 30 $1,800 06/03/2022
Emergency Response
Vehicle (ERV) deferred
maintenance
1 $6,334.23 05/19/2023
Refill Air Tank for
PepperBall System 1 $20 4/14/2023
2022/2023 Training/ Military Equipment Utilized
Training Military
Equipment
Dates
Officer Training - Range
Colt AR-15/M4
Carbine w/
.223/556
ammunition
10/6-7/2022
11/8 & 10/2022
03/15 & 17/2023
Officer Training – Active
Shooter Response -
FLETC
Emergency
Rescue Vehicle
(ERV)
07/14/2022
Community Concerns and Complaints
In April of 2022, the Pinole Police Department published its Military Equipment Funding, Use and Acquisition policy on its website. Community concerns and complaints can be received via the Department’s website, in-person at the police department or in the field during police contacts, telephone, emails and social media. 2022/2023 Community Concerns, Complaints & PD Internal Investigations Related to Military Equipment Use
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May 4, 2023 Annual Military Equipment Report for 2022/2023 9 Community Concerns Community Complaints PD Internal Investigations 0 0 0
Internal Inventory & Audit (PPD Military Equipment)
Per Pinole Police Department policy 707.3 (c), the Department’s military equipment coordinator, is required to complete an internal inventory of all military equipment within the possession of the Department at least once annually.

An inventory was completed on April 12, 2023, which identified all of the Department’s military equipment in preparation to fulfill the obligations set by Assembly Bill 481.

The Department did not add any new military equipment to its inventory since that time.

All current military equipment inventory was found to be in good shape and working order. 2022/2023 Event or Incident Military Equipment Utilized Case# /
Incident#
Date Equipment
Used
Classification Reason
2206260034 06/26/2022
Emergency
Rescue
Vehicle (ERV)
Event Pinole Car Show
2207040120 07/04/2022
Command
Post Event Fourth of July Fireworks
N/A 08/27/2022 Command
Post,
Emergency
Rescue
Vehicle
(ERV)
Event Pinole Police Department
Family Day
2210010074 10/01/2022 Command
Post Event Bike the Bridges
2210040155 10/04/2022
Command
Post,
Emergency
Rescue
Vehicle (ERV),
iRobot
Event National Night Out
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May 4, 2023 Annual Military Equipment Report for 2022/2023 10 2212150137 12/15/2022 Command
Post Event Shop with a Cop & Annual
Toy Drive
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May 4, 2023 Annual Military Equipment Report for 2022/2023 11 Projected Military Equipment Acquisition
(2023/20224)
For 2023/2024 (May - April), the Pinole Police Department projects the purchase of ammunition to replenish inventory due to training. The estimated purchase price of this equipment is approximately $4,000.00. The operating costs of this equipment, which includes acquisition, personnel time, training facilities, transportation/storage of equipment, equipment upgrades and other ongoing costs is budgeted within the Department’s approved operating budget for FY2022-2023 and FY2023-2024.

Military Equipment Projected Purchase
Amount
Projected Purchase Price
.223 62 gr ammunition 7,000 rounds $4,000
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Policy
707
Pinole Police Department
Pinole PD CA Policy Manual
Copyright Lexipol, LLC 2023/04/13, All Rights Reserved.

Published with permission by Pinole Police Department
Military Equipment Funding, Acquisition and
Use Policy - 1
Military Equipment Funding, Acquisition and Use
Policy
707.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072). This policy applies to all members of the Department 707.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

ATTACHMENT C
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Pinole Police Department
Pinole PD CA Policy Manual
Military Equipment Funding, Acquisition and Use Policy
Copyright Lexipol, LLC 2023/04/13, All Rights Reserved.

Published with permission by Pinole Police Department
Military Equipment Funding, Acquisition and
Use Policy - 2
707.2 POLICY
It is the policy of the Pinole Police Department that members of this department comply with the provisions of Government Code § 7070 and 7071 with respect to the use and acquisition of military equipment.
707.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Pinole Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
707.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department: See attachment: Military Equipment Pinole Police Department Final 4_2022.pdf
707.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. 368 of 829
Pinole Police Department
Pinole PD CA Policy Manual
Military Equipment Funding, Acquisition and Use Policy
Copyright Lexipol, LLC 2023/04/13, All Rights Reserved.

Published with permission by Pinole Police Department
Military Equipment Funding, Acquisition and
Use Policy - 3
(b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 707.6 COORDINATION WITH OTHER JURISDICTIONS
On occasion, the department may be required to assist or be assisted by other law enforcement agencies in a formal Mutual Aid Request or support with day to day operational collaboration (i.e. pursuits, investigative unit assistance, joint law enforcement operations, etc.). The specific guidance and requirements for Mutual Aid is governed by PPD Policy 331 - Outside Agency Assistance.

In certain mutual aid or operational collaboration circumstances, it may be necessary for sworn department members to utilize military equipment in order to fulfill an assigned mission (i.e. active shooter, civil unrest, barricaded suspects in a vehicle, etc.). When sworn department members utilize military equipment in instances of mutual aid or law enforcement collaboration, the following shall apply:
a. Department members are required to adhere to the Department's Military Equipment Procedure and all policies and procedures outlined within the Pinole Police Department's Policy and Procedures Manual, regardless of operational jurisdiction. b. Should the Pinole Police Department request mutual aid from another law enforcement agency within Contra Costa County and military equipment is required during the course of the response, the following shall apply:

1. The Pinole Police Department shall remain in charge of the overall incident command.

2. The Incident Commander or designee shall brief the supervisor from the assisting agency and inform them of the mission, enforcement posture, and any pertinent information related to the incident.

3. The assisting agency will be expected to adhere to their respective policies and procedures, particularly those governing the use of military equipment.

4. If the Incident Commander or their designee is informed of or witnesses the utilization of military equipment by an assisting agency inconsistent with the guidelines set forth in this 369 of 829
Pinole Police Department
Pinole PD CA Policy Manual
Military Equipment Funding, Acquisition and Use Policy
Copyright Lexipol, LLC 2023/04/13, All Rights Reserved.

Published with permission by Pinole Police Department
Military Equipment Funding, Acquisition and
Use Policy - 4
procedure, the Incident Commander may elect to cancel the request for mutual aid or reassign the assisting agency to a different support mission. 707.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 707.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
707.9 COMMUNITY CONCERNS AND COMPLAINTS
The Pinole Police Department has established a Community Concerns and Complaints process with forms available at the department and online. The community will have the ability to provide verbal concerns/complaints over the telephone or in-person at the Pinole Police Department (PPD policy 1010).
707.10 CITY COUNCIL APPROVAL
Pursuant to California Government Code section 7071, the City Council of Pinole approved this Policy pursuant to Ordinance # PMC 2.60_ on _May 3, 2022. Further substantive amendments to the Policy need to be reviewed and approved by the City Council. 370 of 829
Pinole PD CA Policy Manual
Copyright Lexipol, LLC 2023/04/13, All Rights Reserved.

Published with permission by Pinole Police Department
Attachments - 5
Attachments
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Attachment
Pinole PD CA Policy Manual
Copyright Lexipol, LLC 2023/04/13, All Rights Reserved.

Published with permission by Pinole Police Department
Military Equipment Pinole Police Department
Final 4_2022.pdf - 6
Military Equipment Pinole Police
Department Final 4_2022.pdf
Military Equipment Pinole Police Department Final 4_2022.pdf 372 of 829
AB 481 Qualifying Equipment Inventory: Pinole Police Department Pinole Police Department
Finalized: April 13, 2022

Training Required: Department provided training.

Fiscal Impacts: Acquired under the Law Enforcement Support Program Office (LESO): $0 for equipment. Annual maintenance cost is approximately $500.

Legal/Procedural Rules Governing Use: The use of unmanned, remotely piloted, powered ground vehicles potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to all applicable privacy laws and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy.

Training Required: Department provided training.
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AB 481 Qualifying Equipment Inventory: Pinole Police Department Pinole Police Department
Finalized: April 13, 2022
Other Notes: None

3. Equipment Type: Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units – CA Govt Code §7070(c)(5) Quantity Owned or Sought: 1 Lifespan: 20 years
Purpose/Authorized User: Trailer is purpose‐built to facilitate the operational control and direction of public safety units conducting DUI enforcement checkpoints, traffic safety operations, and responding to or at an incident. The Command and Control (C&C) trailer serves as a centralized location for command decision making, enhanced communication and other situational awareness capabilities. Use may be authorized by Watch Commander or Tactical/Operations Commander, based on the circumstances of the given incident.

Fiscal Impact: Acquired by grant issued by the State of California Office of Traffic Safety under a Traffic Safety Grant. $40,415 for equipment. Annual maintenance cost is approximately $1000.

Legal and Procedural Rules Governing: It is the policy of the department to utilize C&C trailer only for law enforcement purposes and pursuant to State and Federal law.

Training Required: Department provided training.

10.5” barrel, Surefire muzzle brake, and Surefire SOCOM556-RC2 suppressors. Ammunition is Speer Gold Dot caliber .223 62 grain.

A standard officer issue to be used as a precision weapon to address a threat with more precision and/or greater distances than a handgun, if present and feasible.

Fiscal Impact:
• Colt AR-15/M4 Rifle: $32,400, quantity: 28
• Surefire muzzle brake: $2,779, quantity: 28
• Surefire SOCOM556-RC2 Suppressors: $22,408, quantity: 28 • Speer Gold Dot caliber .223 62 gr ammunition: $4,300, quantity: 9,780 • Annual maintenance cost is approximately $1,500
Legal and Procedural Rules Governing: All applicable State, Federal and Local laws governing police use of force. Various Pinole Police Department Policies on Use of Force and Firearms.
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AB 481 Qualifying Equipment Inventory: Pinole Police Department Pinole Police Department
Finalized: April 13, 2022
Training Required: Department firearms training and qualifications as required by law and policy by POST certified instructors. CA POST certified 24-hour patrol rifle course.

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.

Training Required: Department provided training conducted by POST certified instructors.

Other Notes: None

6. Equipment Type: Less-Lethal Shotgun and Bean Bag Projectile - CA Gov’t Code §7070(c)(14)
Quantity Owned or Sought: 4 Lifespan: 25 years
Purpose/Authorized User: Remington 870 Less-Lethal 12-gauge Shotgun with orange and black marked stocks is used to deploy the less lethal 12-guage CTS Super-Sock Beanbag round. The Combined Tactical Systems (CTS) Super-Sock Beanbag round is a less-lethal 2.4- inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot.

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.

Provides officers with a less-lethal option in incidents of combative or self-destructive individuals, riot/crowd control and civil unrest incidents, circumstances where a tactical advantage can be obtained, potentially vicious animals, and training exercises or approved 375 of 829
AB 481 Qualifying Equipment Inventory: Pinole Police Department Pinole Police Department
Finalized: April 13, 2022
demonstrations.

Training Required: Department provided training conducted by POST certified instructors.

Other Notes: None
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CITY COUNCIL
REPORT 9J
DATE:

TO:

FROM:

JUNE 6, 2023

MAYOR AND COUNCIL MEMBERS

MISHA DHILLON, CAPITAL IMPROVEMENT AND

ENVIRONMENTAL PROGRAM MANAGER
SUBJECT: AWARD A CONSTRUCTION CONTRACT FOR HAZEL STREET STORM DRAIN IMPROVEMENTS (CIP PROJECT # SW1901)

RECOMMENDATION
Staff recommends that the City Council adopt a resolution (Attachment A) to:

1. Award a construction contract (Attachment B) to the lowest responsive and responsible bidder, W.R. Forde Associates Inc., for the Hazel Street Storm Drain Improvement Project (CIP Project # SW1901 “the “Project”);

2. Authorize the City Manager to execute a construction contract (Attachment B) with W.R. Forde Associates Inc. in an amount not to exceed $431,821.50 (including a 10% contingency) for the Project; and

3. Authorize the City Manager or his designee to issue any necessary change orders to complete additional work within contract authority for the Project.

BACKGROUND
The Project is an approved project in the City of Pinole’s current adopted Capital Improvement Plan (CIP) and involves construction of a new storm drain with connections to existing storm water facilities on Hazel Street and existing site improvement plans. The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road (CIP Project # RO1802). This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits).

In January 2020, the City contracted with Schaff and Wheeler to prepare the preliminary design, which includes plan and profile of the pipe and technical specifications.

On April 12, 2023, City staff released the Project bid on www.publicpurchase.com and also posted contract documents on www.ci.pinole.ca.us/bids. Sealed bids were opened on May 10, 2023.
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REVIEW & ANALYSIS
On May 10, 2023, six (6) bids were received and publicly read at 2:00 PM at City Hall.

Per project bid documents, the City will award the project to the lowest responsive and responsible bidder based on the total bid amount. The following table summarizes the bids received:

Name of Bidder Amount Bid
W.R. Forde Associates Inc. $392,565.00
FJ&I Engineering Inc. $396,800.00
Terocons Inc. $418,075.00
Basset Engineering $430,629.00
Golden State Construction & Utility Inc. $486,000.00
Paulson Cox Construction Inc. $651,700.00
The engineer’s estimate for the Project construction is $400,000.00 and the lowest bidder W.R. Forde Associates Inc.’s bid is $392,565.00, which is $7,435.00 lower than the engineer’s estimate.

Staff evaluated W.R. Forde Associates Inc.’s bid package, insurance, and bonding, and determined W.R. Forde Associates Inc.’s bid to be responsive. Staff contacted various construction references listed in the bid submittal and the references indicated that W.R.

Forde Associates Inc. has satisfactorily completed their contracts of similar size and scope. No bid protests were received. Staff believes that W.R. Forde Associates Inc. has the experience and professional competency that will result in a satisfactory product for the City.

W.R. Forde Associates Inc.’s bid proposal documentation is complete, and staff has determined them to be the lowest responsive and responsible bidder. Staff recommends the City Council accept the bid and award the construction contract to W.R. Forde Associates Inc. for the Project. Furthermore, staff recommends that City Council authorize the City Manager to execute a contract with W.R. Forde Associates Inc. in an amount not to exceed $431,821.50 (including a 10% contingency) for the Project. The contingency will allow staff to address any issues that may arise during the work as approved by the City Manager or his designee. In addition, staff recommends that City Council authorize the City Manager or his designee to issue any necessary change orders to complete additional work within contract authority for the Project.

FISCAL IMPACT
The current adopted capital construction budget has sufficient funding for the Project.

ATTACHMENT(S)
A. Resolution
B. Construction Contract
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RESOLUTION NO. 2023 – XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA COUNTY, STATE OF CALIFORNIA, AWARDING A

CONSTRUCTION CONTRACT FOR HAZEL STREET STORM DRAIN IMPROVEMENTS (CIP PROJECT # SW1901)
WHEREAS, the City of Pinole (“City”) has adopted the FY 2022/23 through FY 2026/27 Capital Improvement Plan (CIP) which includes the Hazel Street Storm Drain Improvements (CIP Project # SW1901, the “Project”) as a funded project; and WHEREAS, the Project involves construction of a new storm drain with connections to existing storm water facilities on Hazel Street and existing site improvement plans; and WHEREAS, on April 12, 2023, City staff released the bid on www.publicpurchase.com and also posted contract documents on www.ci.pinole.ca.us/bids; and
WHEREAS, on May 10, 2023, at 2:00 p.m., the Public Works staff publicly opened and examined the sealed bids for the Project; and
WHEREAS, staff has determined that W.R. Forde Associates Inc. is the lowest responsive and responsible bidder; and
WHEREAS, the current adopted capital construction budget for the Project has adequate funds to award the construction contract.

NOW THERFORE BE IT RESOLVED that the City Council of the City of Pinole as follows:

1. W.R. Forde Associates Inc.’s bid of $392,565 is found to be lowest responsive and responsible bid and is accepted by the City Council at the unit prices set forth in the bid for the Hazel Street Storm Drain Improvements project (CIP Project # SW1901, the “Project”). This bid is on file with the Public Works Department and incorporated herein by this reference as though set forth in full.

2. A construction budget of $392,565 and project contingency funds in the amount of $39,256.50 (10% of bid) are authorized by the City Council at the unit prices set forth in W.R. Forde Associates Inc.’s bid.

3. The City Manager is authorized to execute a construction contract with W.R.

Forde Associates Inc.’s bid in an amount not to exceed $431,821.50 for the Project in a form to be approved by the City Attorney.

4. The City Manager or his designee is authorized to issue any necessary change orders to complete additional work within contract authority for the Project.

ATTACHMENT A
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PASSED AND ADOPTED at a special meeting of the Pinole City Council held on the 6th day of June 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 6th day of June 2023.
____________________________
Heather Bell, CMC
City Clerk
380 of 829

CITY OF PINOLE

CONTRACT FOR SAFETY IMPROVEMENTS AT APPIAN WAY AND MARLESTA ROAD THIS AGREEMENT is made and entered this 11th day of October 2022, by and between the City of Pinole, hereinafter referred to as “City” and Gruendl Inc. DBA Ray’s Electric, hereinafter referred to as “Contractor.” WITNESSETH:

WHEREAS, Contractor and Contractor’s Surety are providing the bonds attached hereto and incorporated by this reference, and
WHEREAS, City desires to contract with Contractor to perform the services detailed in this contract, including the Proposal, and
WHEREAS, Contractor has represented that it is fully qualified to assume and discharge such responsibility; NOW, THEREFORE, the parties hereto do agree as follows:

1. Contract Documents. The Contract Documents referred to herein are incorporated by reference as if set forth in full in this Agreement. The Contract Documents shall include the shall include the Notice Inviting Bids, Instructions to Bidders, Bid Forms (including the Bid, Bid Schedule(s), Information Required of Bidder, Bid Bond, and all required certificates, affidavits and other documentation), this Agreement, Performance Bond, Labor and Materials Bond, Maintenance Bond, General Conditions, any Supplementary General Conditions, Special Provisions, Specifications, Drawings, all Addenda, and Change Orders executed pursuant to the provisions of the Contract Documents. This Agreement, and the Contract Documents, includes the exhibits to this Agreement, including Exhibit A Insurance, Exhibit B Minimum Wage Rates

2. Scope of Services. City hereby employs Contractor to perform the work and provide the services and materials for the project identified as: Safety Improvements at Appian Way and Marlesta Road, as described in these Plans and Specifications, attached hereto and incorporated herein by this reference, including miscellaneous appurtenant work. Such work shall be performed in a good and workmanlike manner, under the terms as stated herein and in these Plans and Specifications. In the event of any conflict between the terms of this agreement and any of the above-referenced documents, the terms of this agreement shall be controlling.

3. Compensation. In consideration of the services rendered hereunder, Contractor shall be paid $650,810.00 in accordance with the prices as submitted on the Bid Sheet of the Proposal, attached hereto as a part of these Plans and Specifications and in accordance with the Special Provisions.

4. Independent Contractor. It is specifically understood and agreed by all parties hereto that Contractor is, for the purposes of this Agreement, an independent contractor and not an employee of the City.

Accordingly, Contractor shall not be deemed the City’s employee for any purpose whatsoever. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever for or against City.

5. Assignment. This agreement may not be assigned by Contractor, in whole or in part, without the prior written consent of City.

6. Termination. This Agreement may be canceled by City at any time without penalty upon thirty (30) days’ written notice. In the event of termination without fault of Contractor, City shall pay Contractor for all services rendered prior to date of termination, and such payment shall be in full satisfaction of all services rendered hereunder.

ATTACHMENT B
381 of 829

7. Worker’s Compensation Insurance. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, the Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to under take self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

8. Prevailing Wages and General Rate of Per Diem Wages. Pursuant to the Labor Code of the State of California, the Director of Industrial Relations has determined the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes applicable to the work to be done. This rate and scale are on file with the CITY ENGINEER and copies will be made available to any interested party on request. The Contractor to whom the contract is awarded, and the subcontractors under him must pay not less than these rates for this area to all workers employed in the execution of this contract.

9. Dispute resolution is subject to the provision of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the contractor, for the response to such claims by the contracting public agency, for a mandatory meet and confer conference upon the request of the contractor, for mandatory non-binding mediation in the event of litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This contract hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

10. Suit; Recovery of Attorney Fees & Costs. Should either party bring any action to protect or enforce its rights hereunder, the prevailing party in such action shall be entitled to recover, in addition to all other relief, its reasonable attorney’s fees and court costs.

11. Severability. If any term or provision or portion of a term or provision of this contract is declared invalid or unenforceable by any court of lawful jurisdiction, then the remaining terms and provisions or portions of terms or provisions will not be affected thereby and will remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed the within Agreement the day and year first above written.

CITY OF PINOLE CONTRACTOR: Gruendl Inc. DBA Ray’s Electric By: _______________________________________________ By: _____________________________________________ Andrew Murray, City Manager
_____________________________________________
Print Name, Title
Date: _____________________________________________ Date: __________________________________________ ATTEST:
382 of 829
By:

Heather Bell, City Clerk
Date: _____________________________________________
Approved as to Form
By:

Eric Casher, City Attorney
Date: _____________________________________________
383 of 829

CITY OF PINOLE

INSTRUCTIONS FOR EXECUTION OF INSTRUMENTS
THIS IS INSTRUCTION ONLY – IT IS NOT TO BE SIGNED OR USED IN CONJUNCTION WITH THE AGREEMENT OR ANY OTHER FORMS THAT MUST BE TURNED INTO THE CITY OF PINOLE – IT IS SIMPLY A FORMAT TO USE WHEN FILLING OUT DOCUMENTS.

1. By an Individual. The individual must sign the instrument, and if he/she is doing business under a fictitious name, the fictitious name must be set forth. The signature must be acknowledged before a Notary Public, using the proper form of acknowledgment.

2. By a Partnership. The name of the partnership must be set forth followed by the signatures of less than all of the partners will be acceptable only if submitted with evidence of authority to act on behalf of the partnership. The signatures must be acknowledged before a Notary Public, using the proper form of acknowledgment.

3. By a Corporation. The name of the corporation must be set forth, followed by the signatures of the President or Vice President and Secretary or Assistant Secretary. The signatures must be acknowledged before a Notary Public, using in substance the following form of acknowledgment.

4. By a Surety. The name of the surety must be set forth, followed by an authorized signature. The signatures must be acknowledged before a Notary Public, using the proper form of acknowledgment.

STATE OF )
) SS.

COUNTY OF )
On , 20____, before me, the undersigned, appeared
known to me to be the President or Vice President and known to be to be the Secretary or Assistant Secretary of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the within instrument pursuant to its by-laws or a resolution of its City Council.

WITNESS my signature and seal.

Notary Public
(Seal)
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INSURANCE REQUIREMENTS FOR CITY OF PINOLE
Public Works Contract
The Contractor shall at all time during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad-form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, lose, or damage as a result of wrongful or negligent acts by the Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00; (3) automotive liability insurance with a minimum combined single limits coverage of $1,000,000.00; and (4) worker’s compensation insurance with a minimum limit of $1,000,000.00 or the amount required by law, whichever is greater. The City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability and property damage.

1. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving the City thirty (30) day’s prior written notice thereof. The Contractor agrees that it will not cancel, reduce or otherwise modify said insurance coverage.

2. The Contractor agrees that if it does not keep the aforesaid insurance in full force and effect, and such insurance is available at a reasonable cost, the City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of the Contractor and the cost of such insurance may be deducted, at the option of the City, from payments due the Contractor.

3. The Contractor shall submit to the City (1) insurance certificates indicating compliance with the minimum worker’s compensation insurance requirements above, and (2) insurance policy endorsements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements must be executed on the City’s appropriate standard forms entitled “Additional Insured Endorsement,” copies of which are attached hereto.
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CITY COUNCIL
REPORT
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: ADOPT A RESOLUTION TO APPROVE A LIST OF PROJECTS FOR FISCAL YEAR 2023/24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

RECOMMENDATION
It is recommended that the City Council adopt a resolution to approve the list of City projects to be funded in fiscal year (FY) 2023/24 by SB 1: The Road Repair and Accountability Act of 2017.

BACKGROUND
In April 2017, the Governor signed into law Senate Bill 1 (SB 1): The Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017). SB 1 provides additional gas tax funding to State and local agencies to address significant multi-modal transportation infrastructure funding shortfalls.

SB 1 will provide additional funding to the City of Pinole to be used to maintain the City’s existing road system. The City expects to receive $468,053 in SB 1 funding for FY 2023/24.

The City will continue to use gas taxes for routine road maintenance including crack sealing, pothole patching, sidewalks, signage, signals, streetlights, street trees, and sound walls. SB 1 funds will be used for road maintenance treatments to extend the life of the pavement as intended by the Governor at the time SB 1 was signed into law.

Maintenance treatments include slurry seals, cape seals, and thin asphalt overlays.

Measure J and Measure S 2014 also contribute funds for road maintenance and rehabilitation.

SB 1 requires cities and counties to provide detailed information annually about the projects funded by SB 1. The details include project name, description, location, budget amount, completion date, and the useful life of the project. For FY 2023/24, this information must be submitted to the California Transportation Commission by July 1, 2022.

The City is responsible for the maintenance and repair of approximately 52.02 centerline miles of streets, which are defined in 351 pavement sections. The City’s arterial and 9K
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residential roadways are maintained and rehabilitated using various pavement treatments.

The City participates in the Metropolitan Transportation Commission (MTC) Pavement Technical Assistance Program (P-TAP), which provides grant funding to utilize a pavement management program (PMP) software called StreetSaver to evaluate the pavement network and provides funding for a consultant to prepare a P-TAP Pavement Management Report.

REVIEW AND ANALYSIS
The PTAP-22 Pavement Management Report was presented to Council on April 18, 2023. The report was prepared for the City by AMS Consulting, who visually inspected every section of pavement in Pinole. The data collected in the field was imported into the StreetSaver database, which generates a scoring of the condition of each street segment.

This score is known as the Pavement Condition Index (PCI) and is based on a scale of 0-100. Each road section received a condition score. StreetSaver identifies where to invest limited road maintenance funds in order to achieve the best return on investment in terms of improving the overall PCI. This computer model uses a “fix it first” approach to recommend which segments of the road system should be targeted for treatment based on different spending levels. Constrained spending, as experienced in Pinole, results in selecting roads that are in fairly good condition.

On December 10, 2020, the City issued a Request for Proposals (RFP) for preliminary engineering and design services to advance CIP Project RO2101 along with other projects. On February 2, 2021, City Council awarded a contract to CSW/Stuber-Stroeh Engineering Group, Inc. to complete preliminary engineering and design for several roadway projects including CIP Project RO2101. Preliminary engineering for this project involved a comparative pavement analysis on various segments of Estates Avenue, Marlesta Road, Pinole Valley Road, Sarah Drive, and Shea Drive to validate StreetSaver recommendations and to suggest the optimum utilization of available funds.

After a comparative analysis and field visits to inspect the various sections noted below, Pinole Valley Road (Section ID 010, 020, 030, and 035) were recommended for treatment for CIP Project RO2101. The estimated cost of these improvements is $2,269,000. This cost exceeds the amount of funding available. The current amount programmed for construction for CIP Project RO2101 is $1,187,534.

In FY 2022/23, the City adopted Resolution 2022-53 to allocate $428,910 in Road Maintenance & Rehabilitation Account (RMRA) funds (also known as SB 1 funds) for this project. Staff recommends programming an additional $468,053 in SB1 funds in FY 2023/24 for this project.
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June 6, 2022 3
It is recommended that the City direct SB 1 funds to the following project:

Name : Arterial Rehabilitation RO2101
Description : Repair base failures, mill and fill, and reinstall striping Location : Pinole Valley Road from City limits (East of Marlin Ct) to Simas Ave
Total Budget : $2,269,000
City Budget FY 2023/24 : $1,187,534
SB 1 Funds : $468,053
Completion Date : Multi-year project (anticipated completion by July 2024) Remaining Service Life : Varies from 1 Year to 8 years.

FISCAL IMPACT
SB 1 funding augments the annual gas tax funding the City receives for road maintenance. Adopting this detailed project description is required to receive SB 1 funds.

Without this action the City would lose our SB 1 allocation of $468,053 for FY 2023/24.

The Final Revised Capital Improvement Plan FY 2023/24 presented to Council for adoption includes this project.

ATTACHMENTS
A Resolution
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RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, APPROVING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Pinole are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Pinole must adopt by resolution a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account, created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Pinole, will receive an estimated $468,053 in Road Maintenance and Rehabilitation Account funding in Fiscal Year 2023-24 from SB 1; and WHEREAS, SB 1 funding received by the City of Pinole will allow the City of Pinole to perform essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, in 2022, the City of Pinole completed a Pavement Management Report as part of Pavement Management Technical Assistance Program (P-TAP) Round 22; and
WHEREAS, the final P-TAP 22 Pavement Management Report was presented to the City Council in April 18, 2023; and
WHEREAS, the City of Pinole developed the SB 1 project list to ensure SB 1 funds are being used in the most cost-effective projects that also meet the community’s priorities for transportation investment; and

ATTACHMENT A
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WHEREAS, the funding from SB 1 in FY 2023/24 will help the City of Pinole maintain and rehabilitate more sections of streets throughout the City of Pinole this year, and SB 1 funding in future years will help us tackle essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options into the future; and
WHEREAS, the City of Pinole’s streets and roads average Pavement Condition Index (PCI) will decrease from 57 to 52 over the next five years and this revenue will help us address the decline in the overall serviceability of our road system, and over the next decade will assist in bringing streets and roads into good condition; and

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide, and
NOW, THEREFORE IT IS HEREBY RESOLVED, by the City Council of the City of Pinole, State of California,

1. The foregoing recitals are true and correct.

2. The fiscal year 2023-24 project planned to be funded with Road Maintenance and Rehabilitation Account revenues is as follows:

Name : Arterial Rehabilitation RO2101
Description : Repair base failures, mill and fill, and reinstall striping Location : Pinole Valley Road from City limits (East of Marlin Ct) to Simas Ave
Total Budget : $2,269,000
City Budget FY 2023/24 : $1,187,534
SB1 Funds : $468,053
Completion Date : Multi-year project (anticipated completion by July 2024) Remaining Service Life : Varies from 1 Year to 8 years.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole, held this 6th day of June 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
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I hereby certify that the foregoing resolution was introduced, passed, and adopted on the 6th day of June 2023.

____________________________
Heather Bell, CMC
City Clerk
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CITY COUNCIL
REPORT
9L
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: PUBLIC COMMUNICATION PLAN REGARDING CITY STREET

CONDITION AND PAVEMENT MANAGEMENT PROGRAM

RECOMMENDATION
It is recommended that the City Council receive this report and provide direction to staff.

BACKGROUND
At its meeting on April 18, 2023, the City Council received a report on the condition of the City’s streets and the City’s Pavement Management Program. The City Council continued discussion of this issue at its meeting on May 2, 2023. At that meeting, the City Council directed staff to prepare a public communication plan to educate the public and gather community input about the current condition of City streets and the desired future condition.

REVIEW AND ANALYSIS
The City’s Pavement Management Program is the process through which the City regularly assesses the condition of the City’s street pavement and recommends, through the Capital Improvement Plan (CIP) and operating budget, what road repair and maintenance to undertake. The City participates with the Metropolitan Transportation Commission (MTC) in their Pavement Technical Assistance Program (P-TAP), through which an MTC-selected consultant assesses the conditions of all of the City’s public roads, resulting in a pavement condition index (PCI) score for the City’s public roads. The City uses an MTC decision support software system called StreetSaver to invest limited street repair and maintenance funds where they will have the greatest impact on PCI.

The City’s streets are in various conditions ranging from good to failed and are expected to deteriorate over time unless additional resources are invested in repair and maintenance. The City must make a decision about what street condition it would like to achieve, and identify commensurate financial resources. Public input is critical to this decision.

The issue of road conditions and associated costs is complicated. For instance, an average Pavement Condition Index (PCI) of 70 could indicate that 50% of the roads have a PCI of 40, while the other 50% have a PCI of 100. Alternatively, it could mean that all roads have a PCI of 70.
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City Council Report
June 6, 2023 2
Staff proposes to implement a public engagement process to educate the public on this issue and get input on the appropriate road condition goal for the future. The public communication plan will strive to inform the public about the pavement condition, the cost of road repairs, and other related expenses. It will also include visual aids and highlight street locations in Pinole where residents can take self-guided tours to better understand the road conditions and their correlation with the PCI. This public engagement process will involve gathering input on road condition preferences from the community. Staff will then provide a summary of this input to the Council for discussion and decision-making regarding potential scenarios and funding levels analysis as part of the Long-Term Financial Plan (LTFP).

The proposed communication plan and implementation schedule is as follows.

June 2023
Develop a dedicated webpage on the City website to host pavement condition reports and visual aids. This page will include an overview and definitions of relevant terms, information about different road rehabilitation scenarios and their costs, photos depicting road conditions and their corresponding PCI, and a timeline of upcoming pavement condition decision steps. Conduct an in-person pop-up event during the Car Show on June 25, 2023. This event will feature informational flyers, photos, and definitions, as well as survey forms (available through quick response (QR) codes and paper) for gathering feedback.

July 2023
Host a public meeting or town hall, which can be conducted virtually or in-person, to educate residents about pavement conditions and maintenance programs. This gathering will provide an opportunity for one-on-one conversations with residents, offering an overview of road conditions, an explanation of the costs associated with road rehabilitation, details on the selection process for various sections, and a timeline of future steps.

August 2023
Compile a report containing the data collected from various outreach events, town hall meetings, online surveys, and emails.

FISCAL IMPACT
There is no fiscal impact to receiving this report. The staff time and materials and supplies costs to implement this proposed communication plan can be absorbed by current staff and budget.

ATTACHMENTS
None
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CITY COUNCIL
REPORT
9M
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH RSG, INC. FOR ASSISTANCE WITH

IMPLEMENTATION OF VARIOUS ECONOMIC DEVELOPMENT
ACTION STEPS IN YEAR 1 OF THE ADOPTED ECONOMIC

DEVELOPMENT STRATEGY

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution (Attachment A) that authorizes the City Manager to execute a Consultant Services Agreement with RSG, Inc., in an amount not to exceed $149,000 for assistance with the implementation of various Year 1 Action Steps in the City’s adopted Economic Development Strategy.

BACKGROUND
In 2020, the Pinole City Council adopted a thoughtful and ambitious Strategic Plan1 for the City. Among other priorities, Goal 3 (Vibrant and Beautiful Pinole), Strategy 4 directed the creation of a comprehensive Economic Development Strategy (EDS). From January – October 2022 the City worked with The Natelson Dale Group (TNDG) to help develop the EDS. On October 18, 2022, the City Council adopted the EDS.

The EDS is a strategic framework to guide the City’s ED (Economic Development) policies and programs over the next five years and is designed to achieve the following major goals:
• Expand economic opportunities for Pinole’s resident workforce by fostering creation of a diverse range of quality jobs accessible to residents across the spectrum of education/skill levels
• Leverage the economic development potentials of Pinole’s historic downtown and waterfront areas through placemaking initiatives and targeted business/development attraction
• Revitalize Pinole’s other commercial and industrial areas by encouraging private investment that responds to anticipated real estate market demand 1 View the Strategic Plan
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City Council Report
June 6, 2023 2
• Strengthen the City’s fiscal position by attracting land uses and business types that have the potential to generate General Fund revenue
A component of the EDS process is to develop branding as a part of the ED program, including the development of the name of the Pinole ED program, logo/tagline and development of a brand style guide and identity materials (such as letterhead, envelope, business cards). The branding process will be facilitated by TNDG’s partner agency, the Golden Shovel Agency. As the City is currently working on a citywide branding initiative, the ED branding will be on pause until the broader work has been concluded. The EDspecific branding process will be concluded prior to finalization of the EDS contract with TNDG.

A principal purpose of the EDS was to recommend an organizational structure for the implementation of an expanded City of Pinole ED program. Currently the City has no EDspecific staff positions and ED-related functions are largely carried out by the City Manager’s Office and Community Development Department. In order to effectively implement the ED initiatives, the EDS recognizes that the City will realistically need to add ED-specific staffing to complement the existing organizational framework.

The work program assumes that lead responsibility for implementing the various initiatives would be shared between a new economic development staff position (tentatively titled “ED Coordinator”) and the Community Development Director. The new ED Coordinator position would be housed in the Community Development Department and be dedicated to economic development on a 0.5 FTE basis, with an associated $80,000 annual budget. The City has not yet recruited for this part-time position.

DISCUSSION AND ANALYSIS

EDS ACTION PLAN
The EDS Action Plan is organized around six major initiatives, as shown in Table 1.

Table 1: EDS Action Plan Major Initiatives
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June 6, 2023 3
Each EDS Initiative includes a list of specific Action Steps, which are intended to be implemented from January 2023 through June 2028. In Year 1 of the EDS there are 28 Action Steps.

EDS STAFFING
To begin timely implementation of the EDS staff is recommending professional consultant support for Year 1 activities, which would fill the role of the part time ED Coordinator. The consultant would work with the Community Development Director to ensure that all Year 1 Action Steps are completed by June 2024.

Staff solicited proposals for assistance with the implementation of various Economic Development Action Steps in Year 1 (which covers January 2023-June 2024) from eight qualified firms, and received three letter proposals. The proposal received from RSG was the most comprehensive with an overall approach and strategy that demonstrates the firm’s ability to effectively provide assistance to the City.

Pursuant to the proposal (Attachment B), RSG will provide over 650 hours of support in either a lead or advisory role on Year 1 Action Items. They would take the lead on seven of the Action Items and provide a support/advisory role on 11 Action Items. The City would lead the remaining eight Action Items, working with regional economic development partners.

FISCAL IMPACT
The City Council budgeted $80,000 in FY22/23 for staff support in implementing the EDS. (account 100-466-42101). To date, the balance in account 100-466-42101 is $71,416.

Through the FY23/24 budget process, Staff is recommending that the balance of funds in account 100-466-42101 be carried over and added to the recommended FY 2023/24 budget for economic development in Pinole. The recommended FY 2023/24 budget for professional services is $80,000 for staff support and $15,000 for economic development branding, which is expected to occur after the City-wide branding is complete.

The total budget for FY23/24 would therefore be $151,416 for the implementation of the EDS and $15,000 for Economic Development branding. The contract amount with RSG for assistance in the implementation of the EDS in Year 1 (FY23/24) is not to exceed $149,000.

ATTACHMENTS
A- Resolution
B- Proposal from RSG
Exhibit A- Consulting Services Agreement
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RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING THE

CITY MANAGER TO EXECUTE AN AGREEMENT WITH RSG, INC (RSG) FOR A TOTAL CONTRACT AMOUNT OF $149,000 FOR ASSISTANCE WITH

IMPLEMENTATION OF VARIOUS ECONOMIC DEVELOPMENT ACTION STEPS IN YEAR 1 OF THE ADOPTED ECONOMIC DEVELOPMENT STRATEGY
WHEREAS, in 2020, the Pinole City Council adopted a five-year Strategic Plan for the City, with Goal 3 (Vibrant and Beautiful Pinole), Strategy 4 directing the creation of a comprehensive Economic Development Strategy (EDS); and
WHEREAS, on October 18, 2022 the City Council adopted the EDS, which is a strategic framework to guide the City’s Economic Development policies and programs through June of 2028; and
WHEREAS, in order to effectively implement the ED initiatives, the EDS recognizes that the City will realistically need to add ED-specific staffing to complement the existing organizational framework.; and
WHEREAS, Staff solicited proposals for assistance with the implementation of various Economic Development Action Steps in Year 1 (covering January 2023-June 2024); and
WHEREAS, Staff received a proposal from RSG in response to the solicitation; and
WHEREAS, staff evaluated the proposal, which is strong and will be able to thoroughly meet the City’s needs for this scope of work; and WHEREAS, the RSG proposal includes options for desired economic development support to Community Development staff, including providing over 650 hours of support in a lead or advisory role through June 2024, taking the lead on seven Action Items and a support/advisory role on eleven Action Items; and WHEREAS, through the FY23/24 budget process, Account 100-566-42101 is expected to have a balance of $151,416 for economic development professional services in FY23/24.

NOW THEREFORE, BE IT RESOLVED, that the above recitals are true and correct and made part of this resolution.

BE IT FURTHER RESOLVED that the Pinole City Council does hereby authorize the City Manager to execute an agreement, incorporated herein as Exhibit A, with RSG for assistance with implementation of various economic development Action Steps in Year 1 of the Adopted Economic Development Strategy through June 30, 2024.

ATTACHMENT A
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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 6th day of June, 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 6th day of June, 2023.
____________________________________
Heather Bell, CMC
City Clerk
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April 27, 2023 Via Electronic Mail
Lilly Whalen, Community Development Director

CITY OF PINOLE
2131 Pear Street
Pinole, California 94564
CONSULTING SERVICES PROPOSAL – REVISED
ECONOMIC DEVELOPMENT STRATEGY YEAR 1 IMPLEMENTATION
Dear Ms. Whalen:

Thank you for inviting RSG, Inc. (“RSG”) to submit a proposal to assist the City of Pinole (“City”) with implementing the Economic Development Strategy (“EDS”) adopted in October of 2022. We would be pleased to assist the City with implementing Year 1 Action Steps (“Action Steps”).

The following table presents a menu of options from which the City can choose and an estimated timeline for completion. An estimated budget per task is provided in a separate table. Depending on the options chosen, completion times may change based on staffing availability. Once the city has chosen the options they would like to undertake, a finial timeline and budget will be developed.

Like the EDS, the Action Steps are color coded for ease of review and are categorized as follows:
• Green = RSG can take the lead on implementing
• Blue = RSG can assist with, but City would need to take the lead • Orange = City specific tasks

ATTACHMENT B
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Lilly Whalen, Community Development Director

CITY OF PINOLE
April 27, 2023

Page 2 ends

Major Initiative Essential Year 1 Action Steps RSG Role Timeline

1. Branding/Marketing 1. Economic Development (“ED”)
website/new brand (1A)

2. Ensure EDS marketing targets
are included in other regional
efforts (1B)

3. Ensure business friendliness
message is integrated into
applicable platforms (1C)

4. Launch retail/restaurant tenant
recruitment effort and attend
ICSC (1D)

5. Convene civic organization
summit (1E, 1F)

6. Plan marketing services (1G)

1. City specific item

2. City specific item

3. City specific item

4. RSG will develop a retail
attraction plan, create marketing
materials and work with Pinole
staff to attend ICSC 2024

5. RSG can support the city’s
convening of a Civic summit by
providing best practice guidance
for this type of event to debut the
EDS and gain program
ambassadors. The budget
assumes City staff would attend
meetings.

6. RSG will support the City to
research and advise on best
practices for Economic
Development marketing on an
as-needed basis.

1. n/a

2. n/a

3. n/a

4. 1 Year (ICSC in May
2024)

5. 4 Months

6. 4 Months
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Lilly Whalen, Community Development Director

CITY OF PINOLE
April 27, 2023

Page 3 ends

Major Initiative Essential Year 1 Action Steps RSG Role Timeline

2. Business Retention/
Expansion/Attraction

1. Define partner roles (MOU) for
coordination on business
attraction

2. Identify list of 6-8 focus clusters
for business attraction and
retention (2A)

3. Compile cluster list of
Pinole/Contra Costa County
firms in each target cluster (2B)

4. In-house plan for existing
business outreach for business
retention and expansion (2C)

1. RSG can provide templates and
guidance on how to best define
partner roles for business
attraction

2. RSG can develop a cluster list
with 6-8 focus industries for City
acceptance

3. Item 2 and 3 in this category
would be combined

4. RSG can create an in-house
plan for the city’s business
retention and attraction efforts

1. Depends on City
timing

2. 5 Months

3. (Combined w/ Item 2)

4. 5 Months

3. Entrepreneurial
Development

1. Meetings with regional partners
to unveil EDS target cluster list
and strategies and identify
industries likely to offer
significate entrepreneurial
opportunities (3A)

2. Webpage (partner links) (3B)

1. City specific item

2. City specific item

1. n/a

2. n/a
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Lilly Whalen, Community Development Director

CITY OF PINOLE
April 27, 2023

Page 4 ends

Major Initiative Essential Year 1 Action Steps RSG Role Timeline

4. Business/
Development
Friendliness

1. Establish “Business Concierge”
and “Quick Response Team”
programs (4A)

2. Conduct annual survey of
Pinole’s and competing cities’
fees and recommend
adjustments if needed. (4B)

1. Provide to the city best practices
document for Business
Concierge and Quick Response
Team and provide internal
training for same

2. Assist City with research on an
as-needed basis (i.e. call other
cities if fees are not clear on
their website)

1. 7 Months

2. 5 Months

5. Development
Capacity/Placemaking

1. Launch “reposition retail”
strategy (5A)

2. Initiate contact with
ownership/management of
key shopping centers to
assess interest in revitalizing
and/or redeveloping
properties (5A.A)

3. Investigate if ARPA or other
funds could be used to
incentivize/leverage private
shopping center revitalization
(5A.B)

4. Investigate options/costs for
EIFD formation and if ARPA or
other resources can be used to
fund this effort and recommend

1. Undertake this activity in
combination with similar activity
under Major Initiative 1

2. Undertake a survey of at least 5
major shopping centers to
assess their desire to
revitalize/redevelop and any
barriers or incentives they that
may be impacting their decisions
(potentially undertake with Major
Initiative 1 to meet with retailers
at ICSC)

3. Undertake a review of the use of
ARPA funds for potential retail
revitalization and redevelopment

4. City specific item

5. City specific item

1. Undertake with
Initiative 1, Item 4
(1D)

2. 5 Months

3. 3 Months

4. n/a

5. n/a

6. Depends on City
timing
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Lilly Whalen, Community Development Director

CITY OF PINOLE
April 27, 2023

Page 5 ends

Major Initiative Essential Year 1 Action Steps RSG Role Timeline course of action to City
Manager (5B)

5. Internal game plan (scope,
etc.) for revising Three
Corridors Specific Plan (if
needed) (5C)

6. Convene working group
(consisting of City Manager,
Community Development
Department staff and Public
Works staff) to review existing
land use plans and policies
relevant to the EDS,
determine necessary changes
and make recommendations
to the City Manager. (5C)

6. Support staff with their
evaluation land use policies
related to the EDS Initiatives and
Action Steps for their proposal
and presentation to the city
leadership for consideration

6. Workforce Interface 1. Establish Pinole Workforce
Development Consortium
(PWDC) (6A)

2. Strategy to connect firms with
training resources (6B)

3. Webpage listing workforce
development resources

1. Support in the creation of a
Pinole Workforce Development
Consortium and provide past
experience and best practices
for this type of effort.

2. Develop a strategy for staff
implementation that will connect
Pinole firms with existing
regional training resources.

3. City specific item

1. Depends on City
timing

2. 4 Months

3. n/a
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Lilly Whalen, Community Development Director

CITY OF PINOLE
April 27, 2023

Page 6 ends

STAFFING
This engagement would be led Tara Matthews, Principal-in-Charge, and Kevin Ham and Suzy Kim, Directors. Ms. Matthews and Ms. Kim have intimate knowledge of Pinole by partnering with the City on affordable housing and property disposition activities since 2017. Ms. Kim serves on the California Association of Local Economic Development’s Real Estate, Economic Development, and Finance Committee as a technical expert to develop educational materials for member jurisdictions. Mr. Ham would be the lead economic development advisor for this engagement. Kevin has directly led economic development programs for over 35 years. He has hands on experience in each area of this proposal. Kevin has worked with regional partners on economic development strategies and created a regional effort called Innovate78. He has also led successful retail recruitment efforts, developed and implemented award winning business retention programs, led civic engagement efforts with local and regional leaders/partners, led several city and regional branding efforts, and led an internal city effort to become more business friendly that has been recognized and followed by other communities. Additional staff may be assigned as needed. Resumes are available on our website at https://webrsg.com/meet-team/.

FEE ESTIMATE
RSG proposes to provide the tasks described in the Scope of Services on a time-and-materials basis as outlined in the following table. The estimated fee for all services outlined in this proposal is $149,000 for a term ending June 30, 2024 or December 31, 2024 depending on the timeline of each initiative agreed upon by City staff.
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Lilly Whalen, Community Development Director

CITY OF PINOLE
April 27, 2023

Page 7 ends

Scope of Services
Economic Development Strategy Implementation: Year 1 Action Items City of Pinole (April 2023)
Reimb. Total
Prin./Dir. Analyst Total Hrs Est.
$ 275 $ 135 Budget
Initiative 1 Branding Marketing 115 90 205 $ 6,500 $ 50,275

1.1 1A Draft ED website material - - - - -

1.2 1B Target market inclusion in regional efforts - - -

1.3 1C Integrate business friendliness message - - -

1.4 1D Retail/restaurant recruitment and ICSC 80 80 160 6,500 39,300

1.5 1E, 1F Convene civic organization summit 25 10 35 - 8,225

1.6 1G Plan marketing services 10 - 10 - 2,750
Initiative 2 Business Retention/Expansion/Attraction 75 50 125 $ - $ 27,375

2.1 Define partner roles (MOU) for business attraction 20 20 - 5,500

2.2 2A Identify list of 6-8 focus clusters 5 40 45 - 6,775

2.3 2B Compile list of local/regional firms in each target cluster (combined w/ 2.2) - - -

2.4 2C In-house plan for outreach, retention, and expansion 50 10 60 - 15,100 Initiative 3 Entrepreneurial Development - - - $ - $ -

3.1 3A Meetings with regional partners - - -

3.2 3B Webpage (partner links) - - -
Initiative 4 Business Development/Friendliness 63 20 83 $ - $ 20,025

4.1 4A Establish Business Concierge and Quick Response Team 60 10 70 - 17,850

4.2 4B Annual survey of Pinole and competing city fees 3 10 13 - 2,175 Initiative 5 Development Capacity/Placemaking 70 45 115 $ - $ 25,325

5.1 5A Launch "reposition retail" strategy (combined with 1.4) - - -

5.2 5A.A Initiate contact with key shopping centers re revitalization 20 20 40 - 8,200

5.3 5A.B Investigate funds to incentivize/leverage private revitalization 20 15 35 - 7,525

5.4 5B EIFD formation options/costs - - - - -

5.5 5C Three Corridors Specific Plan revision game plan - - -

5.6 5C Convene working group to review land use plans and policies 30 10 40 9,600 Initiative 6 Workforce Interface 65 60 125 $ - $ 25,975

6.1 6A Establish Pinole Workforce Development Consortium 40 20 60 - 13,700

6.2 6B Strategy to connect firms with training resources 25 40 65 - 12,275

6.3 Webpage listing workforce development resources - - - TOTAL $ 6,500 $ 148,975
Task Hours & Billing Rate
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Lilly Whalen, Community Development Director

CITY OF PINOLE
April 27, 2023

Page 8 ends

RSG’s 2023 billing rates are as follows:

Our fee is based upon an estimate of the number of hours needed for each task. If the Scope of Services is substantially changed in the future, RSG will notify the City and request a fee adjustment. Any revisions to the Scope of Services will be billed on a time-and-materials basis at RSG’s hourly rates. The services would be provided per the terms and conditions of a consulting services agreement by and between the City of Pinole and RSG.

RSG does not charge clients for travel or mileage (except direct costs related to field work/surveys), parking, standard telephone/fax expenses, general postage, or incidental copies.

However, we do charge for messenger services, overnight shipping/express mail costs, and teleconferencing services. We also charge for copies of reports, documents, notices, and support material in excess of five copies. These costs are charged back at the actual expense plus a 10% surcharge. RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance. Invoices identify tasks completed to date, hours expended, and the hourly rate.

If you have any questions, please do not hesitate to contact Suzy Kim at 714-316-2116.

Sincerely,
RSG, INC.

Tara Matthews
Principal
Principal/Director $ 275
Senior Associate $ 200
Associate $ 185
Senior Analyst $ 150
Analyst $ 135
Research Assistant
Technician
Clerical
$ 125
$ 80
$ 60
Reimbursable
Expenses
Cost plus
10%
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Consulting Services Agreement between
City of Pinole and RSG
[DATE]

Page 1 of 17 ends

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF PINOLE AND RSG
THIS AGREEMENT for consulting services is made by and between the City of Pinole (“City”) and RSG, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of _______, 20 (the “Effective Date”) in Pinole, California.

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2024, and Consultant shall complete the work described in Exhibit A by that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a professional manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount not to exceed ONE HUNDRED FORTY-NINE DOLLARS ($149,000), for all work set forth in Exhibit A and all reimbursable expenses incurred in performing the work. In the event of a conflict between this Agreement and Consultant’s proposal regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.

Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.

EXHIBIT A
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Consulting Services Agreement between
City of Pinole and RSG
[DATE]

Page 2 of 17 ends

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
▪ The Consultant’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

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unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the following fee schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B, and shall not exceed Six Thousand Five Hundred Dollars ($6,500). Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in Exhibit C, and only under the terms and conditions set forth therein.

Section 4. INSURANCE REQUIREMENTS. Before beginning any services under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant’s bid or proposal. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law. The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Consultant is a sole proprietor and does not have any employees and will not have any employees during the term of this Agreement.

4.2 Commercial General and Automobile Liability Insurance. 409 of 829
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4.2.1 General requirements. Consultant, Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) per occurrence and FOUR MILLION DOLLARS ($4,000,000) aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and nonowned autos (Code 9). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.
b. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased, hired, or borrowed by the Consultant. Coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01.
c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant’s insurance and non-contributing.
d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately. e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence or claim covering the Consultant’s errors and omissions.
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4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:
a. Certificate of Liability Insurance in the amounts specified in this Agreement; and
b. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than ONE HUNDRED THOUSAND DOLLARS ($100,000).

4.4.4 Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each 411 of 829
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subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 1) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 2) order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof; and/or 3) terminate this Agreement.

Section 5. INDEMNIFICATION AND C ONSULTANT’S R ESPONSIBILITIES.

5.1 General Indemnification. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, subcontractors and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, attorneys’ fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs, including reasonable attorneys’ fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by City or its directors, officials, officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. This Section 5.1 shall survive any expiration or termination of this Agreement. 412 of 829
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5.2 PERS Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its 413 of 829
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employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Pinole Business License. Consultant shall obtain a City of Pinole business license according to the terms of Title 5 of the City of Pinole Municipal Code and deliver to City proof of such business license prior to beginning work under this Agreement. Work under this Agreement cannot begin until the City receives proof that Consultant has obtained a City of Pinole business license.

7.6 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION ANDMODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall be specified in writing by the City. Consultant understands and agrees that if City issues such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the City, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 414 of 829
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8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique professional competence, experience, and specialized professional knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the personal reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are 415 of 829
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confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

Section 10 MISCELLANEOUSPROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 416 of 829
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10.6 Use of Recycled Products. Consultant shall endeavor to prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

Consultant will comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant or Consultant’s firm to notify the City pursuant to section 10.10 Notices of any staff changes relating to this Agreement. a. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection b., will be performing a very limited and closely supervised function, and, therefore, are unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection b.

Initialed by City Attorney’s Office
b. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following 417 of 829
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Consultant(s) shall be subject to the Disclosure Category “1-5” of the City’s Conflict of Interest Code:

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by Community Development Director who shall act as the City’s representative. All correspondence shall be directed to or through Community Development Director or his or her designee.

10.10 Notices.

Any written notice to Consultant shall be sent to:

Tara Matthews, Principal
RSG, Inc.
17872 Gillette Ave., Suite 350
Irvine CA 92614
Any written notice to City shall be sent to:

City Manager
2131 Pear Street
Pinole, CA 94564

10.11 Professional Seal. Where applicable in the determination of the City, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.

10.12 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All exhibits attached hereto are incorporated by reference herein.

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. ///
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The Parties have executed this Agreement as of the Effective Date.

CITY OF PINOLE CONSULTANT
Andrew Murray, City Manager Tara Matthews, Principal, RSG, Inc.

Consultant’s City of Pinole Business
License #:_
Attest:

Heather Bell, City Clerk
Approved as to Form:

Eric S. Casher, City Attorney
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EXHIBIT A

SCOPE OF SERVICES
The Consultant’s scope of services will include the scope of work listed on pages 2-5 of the Consultant’s proposal of April 27, 2023 and any modifications or additions agreed to by the Parties in writing and signed by the parties pursuant to Section 8.3.
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EXHIBIT B

COMPENSATION SCHEDULE AND HOURLY FEES
The fees charged by Consultant for work performed on an hourly basis shall not exceed the hourly rates shown in the fee proposal contained on page 8 of the Consultant’s proposal of April 27, 2023.

Reimbursable expenses include efforts in Major Initiative 1 (Branding/Marketing) to support the development of the retail attraction plan, marketing materials and support of staff to attend the (International Council of Shopping Centers (ICSC) in 2024 in a total amount not to exceed two thousand five hundred dollars ($6,500). 421 of 829
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EXHIBIT C

CITY-FURNISHEDFACILITIES
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. 422 of 829

CITY COUNCIL
REPORT
9N
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE

FIRST AMENDMENT TO THE AGREEMENT WITH STRATEGIC

ENERGY INNOVATIONS (SEI) TO EXTEND THE CLIMATE FELLOW

CONTRACT BY TWO MONTHS

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution that:

1. Authorizes the City Manager to execute the first amendment to the Consultant Services Agreement with Strategic Energy Innovations (SEI) to extend the 10- month agreement by two months for continued Sustainability Fellow services; and

2. Appropriate Eleven Thousand Two Hundred and Thirty Dollars ($11,230) from the Building and Planning fund to support the extension.

BACKGROUND
In May of 2022 the City Council authorized the City Manager to enter into a contract with Strategic Energy Innovations (SEI), a non-profit with a mission to “inspire and empower to advance solutions for a thriving, healthy planet” to support a Climate Corps Fellow through SEI’s Climate Corps Program.1 Climate Corps is an award-winning fellowship program that provides professional development opportunities for emerging leaders through the implementation of sustainability and resiliency projects with local governments, nonprofits, and businesses. The program typically provides 10 months of Fellowship service. However, the contract can be extended if the Fellow is willing. Climate Corps simultaneously addresses climate and sustainability projects and cultivates the next generation of environmental leaders. The primary work of the Pinole Climate Corps Fellow (referred to as Pinole’s Sustainability Fellow) is to help develop the Climate Action and Adaptation Plan (CAAP) and also support a number of other important City sustainability initiatives.
1 www.climatecorps.org
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June 6, 2023 2

DISCUSSION AND ANALYSIS
Pinole Sustainability Fellow Kapil Amin was placed in September 2022 for a ten-month Fellowship ending June 30, 2023. In working with the City’s Community Development Department along with regional partners, Sustainability Fellow Amin has represented the City on all things related to sustainable planning. He has made great strides in helping with the development of the City’s first CAAP, including data analysis, document review, report drafting, community presentations, social media development and communication management. A second workshop regarding the CAAP is scheduled for May 2023, with the Plan being drafted for public review in the summer of 2023.

Additionally, Sustainability Fellow Amin has been leading the City’s outreach efforts in the development of regulations related to single-use plastics in the City, including the development and distribution of a survey to residents and businesses and designing and hosting a Single Use Plastics Expo. The next steps for the effort will be to compile all input received and begin to work with the City’s Municipal Code Update Subcommittee on policy recommendations.

In order to continue the positive momentum created by Sustainability Fellow Amin and keep projects on track, staff recommends the City Council authorize the City Manager to extend the SEI contract so that Fellow Amin can continue to work with the City through August 31, 2023.

The Fellowship program has shown to be cost-effective staff support for sustainabilityrelated work. Staff will recommend in the FY 2023/24 budget that funds are budgeted to support a new Sustainability Fellow through the Climate Corps program. If approved, the new Fellow would come on board in September 2023.

FISCAL IMPACT
The total additional cost to extend the contract by two months is Eleven Thousand Two Hundred and Thirty Dollars ($11,230). These costs are to be allocated from the Planning and Building Fund.

ATTACHMENTS
A. Resolution
Exhibit A- Contract Amendment
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RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING

THE CITY MANAGER TO AMEND A CONSULTANT SERVICES AGREEMENT WITH

STRATEGIC ENERGY INNOVATIONS (SEI) TO EXTEND THE ASSIGNMENT OF A CLIMATE ACTION FELLOW BY TWO MONTHS (THROUGH AUGUST 2023) AND APPROPRIATES $11,230 IN THE FY23/24 BUDGET FROM THE PLANNING AND

BUILDING FUND
WHEREAS, the City’s leading planning document addressing Climate Change is the Sustainability Element of the General Plan, last updated in 2010; and WHEREAS, in 2016 the State of Californica adopted Senate Bill 32, which establishes new greenhouse gas emissions targets for 2030 (40% below 1990 levels) and 2050 (80% below 1990 levels) and Senate Bill 379, which requires cities to address climate adaptation and effectively plan for the impacts of climate change; and WHEREAS, in 2018 Governor Brown issued Executive Order B-55-18, establishing a new statewide goal to achieve carbon neutrality as soon as possible, and no later than 2045, and achieve and maintain net negative emissions thereafter; and WHEREAS, on October 19, 2021, the City Council adopted Resolution No. 2021- 93, which declared a climate emergency, directed staff to complete a greenhouse gas (GHG) emissions inventory, and directed staff to prepare a Climate Action Plan (CAP) that includes GHG emission reduction goals that align with the State’s GHG emission reduction goals of SB 32 and Executive Order B-55-18; and WHEREAS, Climate Corps is an award-winning fellowship program that provides professional development opportunities for emerging leaders through implementation of sustainability and resiliency projects with local governments, nonprofits, and for-profit businesses; and
WHEREAS, Strategic Energy Innovations (SEI), is an environmental nonprofit that offers a Climate Corps program and partners with schools, communities, and businesses to develop a sustainability leadership pathway from elementary school to early career to create thriving, resilient communities; and
WHEREAS, the City entered into a Consulting Service Agreement (the “Agreement”) with SEI on August 16, 2022 to support a full time Climate Corps Fellow for 10 months (from September 2022 through June 2023) to augment and provide costeffective staff support for work related to the development of Climate Action and Adaptation Plan (CAAP) and other sustainability-related initiatives; and WHEREAS, the City and SEI desires to amend the Agreement to extend the contract term through August 31, 2023; and
WHEREAS, additional funding will be required to extend the service term by two

ATTACHMENT A
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months.

NOW THEREFORE, BE IT RESOLVED, that the above recitals are true and correct and made part of this resolution.

BE IT FURTHER RESOLVED that the City Council of the City of Pinole takes the following actions:

1. Authorizes the City Manager to amend a Consultant Services Agreement with SEI in the following manner:
a. Increase the total compensation in Section 2 in an amount not to exceed an additional Eleven Thousand Two Hundred and Thirty Dollars ($11,230), to a total not to exceed amount of Sixty-Thousand Thirty Dollars ($60,030), for the continued engagement with a Climate Action Fellow to support development of the CEQA-Qualified Climate Action and Adaptation Plan and other sustainability initiatives during FY22-23 and FY23-24; and b. Extend the term of the Agreement through August 31, 2023

2. Appropriate $11,230 from the Planning and Building Fund to support the twomonth extension of the Sustainability Fellow.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 6th day of June, 2022 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 6th day of June, 2022
____________________________________
Heather Bell, CMC
City Clerk
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AMENDMENT No. 1 TO THE

CONSULTING SERVICES AGREEMENT

BETWEEN THE CITY OF PINOLE AND

STRATEGIC ENERGY INNOVATIONS
This Amendment to the Consulting Services Agreement (the “Amendment”), is made by and entered into between the City of Pinole, a California municipal corporation, (“City”) and Strategic Energy Innovations (SEI) (“Consultant”) (together sometimes referred to as “Parties”) as of the date executed below.

RECITALS
WHEREAS, the Parties previously entered into a Consulting Services Agreement dated August 22, 2022 (the “Agreement”) with a Scope of Services in Exhibit A and total compensation in Section 2, with the term of the contract to end on June 30, 2023 unless otherwise extended as provided for in Section 8.2 of the Agreement; and WHEREAS, the Parties now wish to increase the total compensation in Section 2 by Eleven Thousand Two Hundred and Thirty Dollars ($11,230) to a total not to exceed amount of Sixty-Thousand Thirty Dollars ($60,030) and extend the term of the Agreement through August 31, 2023; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein and good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Term. Section 1.1 and Exhibit B of the Agreement shall be amended to extend the contract term through August 31, 2023.

2. Compensation. Section 2 and Exhibit B of the Agreement shall be amended to increase the total compensation in Section 2 by Eleven Thousand Two Hundred and Thirty Dollars ($11,230) to a total not to exceed amount of Sixty-Thousand Thirty Dollars ($60,030).

3. Effect of Amendment. The terms and conditions of this Amendment are intended by the Parties to modify the Agreement. With the exception of the foregoing, all other terms and conditions in the Service Agreement, as previously amended, remain in force and effect. To the extent there is any inconsistency between the terms of this Amendment and the terms of the Agreement, the terms of this Amendment shall control.

4. Effective Date. This Amendment will become effective June 30, 2023.

The Parties have executed this Amendment to the Agreement as of the date signed by the City.
///
///
///
///
///

EXHIBIT A
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City of Pinole
___________________________
Andrew Murray, City Manager
Dated: __________________
Contractor
___________________________
David W. Krout, Managing Partner
Dated: __________________
Attest:
___________________________
Heather Bell, City Clerk
Approved as to Form:
___________________________
Eric S. Casher, City Attorney
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CITY COUNCIL
REPORT
9O
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO

EXECUTE A SECOND AMENDMENT TO A CONSULTING SERVICES

AGREEMENT WITH MICHAEL BAKER INTERNATIONAL (MBI) TO

COMPLETE DEVELOPMENT IMPACT FEES STUDY

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution (Attachment A) that authorizes the City Manager to execute a second amendment to the Consultant Services Agreement with Michael Baker International (MBI) in an additional amount not to exceed $8,900 in order to conclude the Development Impact Fee study (proposal in Attachment B).

BACKGROUND
The City last updated its Development Impact Fees in 2008. Development Impact Fees are payments that local governments require of new building developments so that the local government can construct new facilities to serve the developments’ inhabitants and customers. The fees typically require cash payments in advance of the completion of development, are based on a methodology and calculation derived from the cost of the required additional municipal facility and the nature and size of the development, and are used to finance improvements offsite of, but to the benefit of, the development.

To review and potentially update the City of Pinole’s 15-year-old Development Impact Fees, the City must conduct a study pursuant to California Government Code Section 66000 et seq. The study determines what new facilities the City would need to construct to serve new development projects, the cost of those new facilities (including Police Facilities, Fire Protection, Public Facilities & Equipment, Wastewater, Transportation, Drainage, and Parks & Recreation), and the fair share that a specific new development should pay toward the new facilities.

In 2017, the City Council authorized the City Manager to approve a Consultant Services Agreement with Michael Baker International (MBI) to conduct a study related to the City’s Development Impact Fees, among other fees, in an amount of $60,000 (see Attachment C). The contract was amended in 2019 to include a nexus study update for fire inspection 429 of 829
City Council Report
June 6, 2023 2
and permit fees in the amount of $9,500 (see Attachment D). MBI prepared draft studies in 2019 for internal staff review, however, the studies were not finalized.

Program 14 (Fee Evaluation and Publicization) of the City’s Housing Element adopted on April 4, 2023 requires a review of the City’s Development Impact Fees by the end of calendar year 2023. Staff recommends that Council authorize staff to work with MBI to complete the Development Impact Fee study and present the study in the fall of 2023 for public review and Council consideration/adoption.

DISCUSSION AND ANALYSIS
Staff recommends that the City engage MBI to update the draft Development Impact Fee study completed in 2019, including updating growth projections, capital improvements, and construction costs and finalizing the analysis with recommendations for updated fees.

The scope includes presenting the results of the analysis to the City Council. See Attachment B for the full proposal.

FISCAL IMPACT
The contract cost, with the 2019 amendment, was a total of $69,500, which has been fully expended. The additional cost to update the 2019 Draft Development Impact Fee Study is $8,900. Staff recommends that $8,900 be allocated from Account 212-462-42101. The cost will be offset by the Administrative Fee charged in the Development Impact Fee that is collected in 212-462-34410 to support this work.

ATTACHMENTS
A- Resolution
Exhibit A – Task Order 2
B- Letter Proposal from MBI
C- Original Agreement (2017)
D- Amendment to Agreement (2019)
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RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING THE

CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH MBI FOR AN ADDITIONAL $8,900 TO UPDATE AND COMPLETE

DEVELOPMENT IMPACT FEE STUDY
WHEREAS, the City of Pinole, in 2008, adopted Development Impact Fees to pay for additional infrastructure and additional service needs required by such growth associated with commercial and residential development; and WHEREAS, California state law establishes a process allowing cities to determine what costs might be paid for by impact fees. This process is used to establish fees that serve to ensure that development pays the added cost of services required to meet new demand; and that ensures fees for services cover the cost of those services; and WHEREAS, in 2017 the City of Pinole sought to analyze and update Development Impact Fees to reflect infrastructure needs and services as currently defined by the City and by increased regulatory compliance expectations; and WHEREAS, on June 6, 2017 the City of Pinole entered into a Consulting Services Agreement (the “Agreement”) with Michael Baker International (“MBI”) to conduct fee study updates to conduct fee study updates (Building and Planning Services fees, Recreation Program fees, PCTV Program charges, and Development Impact Fees) in a not to exceed the amount of $60,000; and
WHEREAS, on April 23, 2019 the Agreement was amended to include a nexus study update for fire inspection and permit fees in the amount of $9,500; and WHEREAS, a draft Development Impact Fee Study was prepared in 2019 by MBI; and
WHEREAS, global, national, regional and local conditions have changed since the time the draft Development Impact Fee Study was prepared; and WHEREAS, the City desires to direct MBI to finalize the Development Impact Fee Study by bringing the 2019 draft studies up to date with current growth projections, capital improvements, and construction costs and finalizing the analysis with recommendations for updated fees for presentation to the public and Council.

NOW THEREFORE, BE IT RESOLVED, that the above recitals are true and correct and made part of this resolution.

BE IT FURTHER RESOLVED that the Pinole City Council does hereby authorize the City Manager to execute an amendment the Agreement, incorporated herein as Exhibit A, with MBI for update and completion of the Development Impact Fees prepared in 2019, for a total additional cost of $8,900 (Eight Thousand Nine Hundred Dollars).

ATTACHMENT A
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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 6th day of June, 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

CONSULTING SERVICES AGREEMENT

BETWEEN THE CITY OF PINOLE AND
MICHAEL BAKER INTERNATIONAL, INC.

This Second Amendment to the Consulting Services Agreement dated June 6, 2017 (the “Agreement”), between the City of Pinole, a general law city and municipal corporation, (“City”) and Michael Baker International, Inc. (“Consultant”) (together sometimes referred to as “Parties”) is approved as of the date executed below.

Effect of Amendment. The terms and conditions of this Amendment are intended by the Parties to modify the Agreement. To the extent there is any inconsistency between the terms of this Amendment and the terms of the Agreement and/or its Appendix, the terms of this Amendment shall control.

Task 1 – Update the draft Development Impact Fee and Wastewater Capacity Charge studies and recommended fees prepared in December 2019 pursuant to the scope of work in Exhibit A of this amendment, and increase the total compensation by $8,900 (Eight Thousand Nine Hundred Dollars).

With the exception of the foregoing, all other terms and conditions in the Service Agreement, as previously amended, remain in force and effect.

The Parties have executed this Amendment to the Agreement as of the date signed by the City.

City of Pinole Contractor
____________________________ _______________________
Andrew Murray, City Manager Michael Baker International Dated: _____________________ Dated: __________________
Attest:
___________________________________
Heather Bell, City Clerk
Approved as to Form:
___________________________________
Eric S. Casher, City Attorney

EXHIBIT A
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Exhibit A: Letter Proposal for Update of Development Impact Fees (DIF) 434 of 829
MBAKERINT L .COM 2729 Prospect Park Drive, Suite 220 Rancho Cordova, CA 95670 P: (916) 361-8384 F: (916) 361-1574
February 16, 2023
Lilly Whalen
Community Development Director

CITY OF PINOLE
2131 Pear Street
Pinole, CA 94564
RE: LETTER PROPOSAL FOR UPDATE OF DEVELOPMENT IMPACT FEES (DIF) Dear Lilly:

It was a great pleasure to meet and speak with you, Markisha, and David about the draft DIF and Wastewater Capacity Charge studies and recommended fees that we first submitted to the City in December 2019. We share the City’s goal of completing the studies and bringing them to City Council for approval and adoption of updated fees and charges. Essential to this goal is meeting with each department responsible for identifying the facilities needed to serve new development, quantifying the costs of improvements, and appropriately allocating costs to the projected new development. We propose the following scope of work, schedule, and budget to bring the draft studies up to date with current growth projections, capital improvements, and construction costs and finalize our analysis with recommendations for updated fees.

SCOPE OF WORK
TASK 1: CONDUCT KICKOFF MEETING TO DISCUSS STATUS OF THE 2019 DRAFT IMPACT FEE REPORT Michael Baker will meet with the relevant departments to review our findings in the draft impact fee study that we prepared in 2019 (2019 Draft). We will identify the methodology and assumptions used to develop our recommended fees for each facility category, as well as the data used in the 2019 Draft leading to our fee recommendations. With the assistance of City staff, we will determine if new information is available that more accurately reflects current conditions and needs for new development to be served by new or expanded facility improvements.

TASK 2: REVIEW AND VERIFY IMPROVEMENTS, COST OF IMPROVEMENTS We will verify with City staff that the list of the facility improvements identified in the 2019 Draft is accurate or how it should be modified. The following facility categories were analyzed in the 2019 Draft (and also included in the 2008 DIF schedule that is still in effect):
• Police Facilities • Transportation
• Fire Protection • Drainage

EXHIBIT B
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Lilly Whalen
Community Development Director
City of Pinole
RE: Letter Proposal for update of Development Impact FeeS (DIF) 2/16/2023

Page 2 ends

• Public Facilities and Equipment • Parks and Recreation • Wastewater (provided as a
separate Capacity Charge
Study)
We will work with staff to update the cost basis of the planned improvements and recalculate the fees based on the 2019 costs inflated by the most recently available ENR Construction Cost Index for San Francisco, or where unit costs suggested by City staff would be more accurate. Specific cost information, such as current land values and cost of specialty items, will be incorporated into the analysis where appropriate. Where cost estimates are not available, we will work with City staff to develop the project descriptions and cost estimates of the facilities to be included in the impact fee program. This may include preparation of conceptual-level cost estimates of eligible improvements or portions of improvements.

TASK 3: REVIEW GROWTH PROJECTIONS AND VERIFY LEVELS OF SERVICE We will review the City’s current population and growth assumptions contained in the 2019 Draft and revise as necessary. The revised growth and population data may indicate that levels of service (LOS) for each facility category may need adjustment, which would be reflected in the newly recommended fees. LOS may also be impacted by the construction of new facilities over the years since the 2019 Draft
TASK 4: NEXUS ANALYSIS AND CONFIRM FINDINGS
We propose to use the same basic cost allocation methodology for each facility category as in the 2019 Draft, and verify the findings required by California Government Code Section 66000 et seq. as follows:
• Identify the purpose of the fee.
• Identify the use of fee revenues.
• Determine a reasonable relationship between the fee's use and the type of development paying the fee.
• Determine a reasonable relationship between the need for the fee and the type of development paying the fee.
• Determine a reasonable relationship between the amount of the fee and the cost of the facility attributable to development paying the fee.

We will discuss with staff any issues regarding implementation of the fees and changes to the fee structure that might be more appropriate for the City. We will also recommend program modifications as necessary.
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Lilly Whalen
Community Development Director
City of Pinole
RE: Letter Proposal for update of Development Impact FeeS (DIF) 2/16/2023

Page 3 ends

TASK 5: PREPARE AND SUBMIT DRAFT AND FINAL NEXUS REPORT/ATTEND MEETINGS AND PUBLIC

HEARING
We will prepare a final draft nexus report and submit an electronic PDF copy to City staff for review. Following discussion and staff’s review and comment, we will prepare a public hearing draft for the City Council. The final report will follow the format of the 2019 Draft with revisions as noted above. The final draft will summarize key results and findings, how the costs of improvements are allocated to new development, and the proposed fee schedule. Our NTE fee proposal for the final report includes virtual attendance at up to four meetings to present the nexus findings to the Planning Commission, Finance Subcommittee and City Council at a public hearing to adopt the final nexus report and fee.

SCHEDULE
Pending the availability of City staff, an estimate of timing for delivering the draft study report is in the range of 90–120 days from receipt of a notice to proceed and/or executed contract issued by the City.

BUDGET
A not-to-exceed budget of $8,900 is proposed to prepare final draft reports and present findings at a public hearing.

STAFF
This project will be conducted through Michael Baker’s Public Finance Group. The overall project manager will be Dino Serafini, PE, Senior Financial Analyst. Other staff contributors will include Derek Wong, AICP, Public Finance Manager, Tyler Brant, Budget and Cost Analyst and Ana Cotham Quality Control Specialist. The Michael Baker Public Finance Group has in-depth experience with development impact fees and cost of service/user fee studies for the past 20 years, primarily serving small urban communities.

We appreciate this opportunity to resume working with the City of Pinole on this critical project.

Please do not hesitate to contact Dino Serafini at (619) 218-9578 or email [email protected], should you have any questions. 437 of 829
Lilly Whalen
Community Development Director
City of Pinole
RE: Letter Proposal for update of Development Impact FeeS (DIF) 2/16/2023

Page 4 ends

Sincerely,
Ali Seyedmadani PhD, PE
Vice President/Office Executive
Dino Serafini, PE
Project Manager
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ORIGINAL
Term 2-28-18 ATTACHMENT C
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ATTACHMENT D
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CITY COUNCIL
REPORT
9P
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR

SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: REPORT ON HOW THE CITY IS PREPARING TO APPLY FOR FUNDS

FROM THE INFRASTRUCTURE INVESTMENT AND JOBS ACT (IIJA)

RECOMMENDATION
It is recommended that the City Council receive a report on how the City is preparing to apply for funds from the Infrastructure Investment and Jobs Act (IIJA), including broadband funding.

BACKGROUND
At a meeting in February 2023, the City Council approved a future Council agenda item to receive a report on how the City is preparing to apply for funds from the IIJA, including broadband funding.

The Infrastructure Investment and Jobs Act (IIJA), also known as the Bipartisan Infrastructure Law (BIL), was signed into law by President Biden on November 15, 2021.

The law authorizes $1.2 trillion for transportation and infrastructure spending with $550 billion of that figure going toward “new” investments and programs. Funding from the IIJA is expansive in its reach, addressing energy and power infrastructure, access to broadband internet, water infrastructure, and more. Some of the new programs funded by the bill could provide the resources needed to address a variety of infrastructure needs at the local level.

The BIL devotes roughly $65 billion to help ensure that every American has access to reliable high-speed internet through an investment in broadband infrastructure deployment. Attachment A includes two tables, one listing road, bridge, and other transportation funding in the IIJA and the other listing broadband funding in the IIJA.

REVIEW AND ANALYSIS
City staff has reviewed the funding opportunities available through IIJA and has determined that the City is eligible and might be competitive for two grants:
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City Council Report
June 6, 2023 2

1. Charging and Fueling Infrastructure (CFI) Discretionary Grant Program

2. Safe Streets and Roads for All (SS4A) Grant Program
Staff is working with consultants to prepare grant application materials for these two programs.

The City is also in the process of hiring one or more firms to assist the City in grant research, writing, and management. The City will direct that firm(s) to conduct additional review of IIJA and identify whether there is any other funding contained therein that the City would be eligible and competitive for. Attachments B and C contain additional information about IIJA funding opportunities.

FISCAL IMPACT
There is no fiscal impact to receiving this report.

ATTACHMENT(S)
A. Summary of IIJA Grant Opportunities
B. IIJA – California State Transportation Agency
C. List of upcoming Notice of Funding Opportunities (NOFO) 463 of 829

REPORT ON INFRASTRUCTURE INVESTMENT AND JOBS ACT (IIJA) AND STAFF EFFORTS

LIST OF PROGRAMS AND FUNDING ALLOCATIONS
The following table summarizes Road, Bridges and other major projects which will be funded through the IIJA.

TABLE 1:

Program Name Agency Name Funding Amount
National Highway Performance Program Department of Transportation $148,000,000,000 Surface Transportation Block Grant Program Department of Transportation $72,000,000,000 Bridge Formula Program Department of Transportation $26,675,000,000 Tribal Transportation Facility Bridges (Bridge
Formula Funding Set-Aside)
Department of Transportation $825,000,000
Congestion Mitigation and Air Quality Improvement
Program
Department of Transportation $13,200,000,000
Bridge Investment Program Department of Transportation $12,200,000,000 Grants for Planning, Feasibility Analysis, and
Revenue Forecasting (Bridge Investment Program
Set-aside)
Department of Transportation $100,000,000
Local and Regional Project Assistance Grants
(RAISE)
Department of Transportation $7,500,000,000
Nationally Significant Freight and Highway Projects
(INFRA)
Department of Transportation $7,250,000,000
State Incentives Pilot Program (Set-aside within
Nationally Significant Freight and Highway Projects -
INFRA)
Department of Transportation $750,000,000
National Highway Freight Program Department of Transportation $7,150,000,000 Carbon Reduction Program Department of Transportation $6,419,999,998 National Infrastructure Project Assistance
(Megaprojects)
Department of Transportation $5,000,000,000
Tribal Transportation Program Department of Transportation $2,966,800,000 Metropolitan Planning Department of Transportation $2,280,000,000 Rural Surface Transportation Grant Program Department of Transportation $2,000,000,000 Federal Lands Transportation Program (funds for
National Park Service)
Department of Transportation $1,731,187,250
Federal Lands Access Program Department of Transportation $1,487,875,000 Transportation Infrastructure Finance and Innovation
Act
Department of Transportation $1,250,000,000
Appalachian Development Highway System Department of Transportation $1,250,000,000 National Culvert Removal, Replacement, &
Restoration Grant
Department of Transportation $1,000,000,000
Reconnecting Communities Pilot Program Department of Transportation $1,000,000,000 Puerto Rico Highway Program Department of Transportation $900,995,000 Advanced Transportation Technologies & Innovative
Mobility Deployment
Department of Transportation $900,000,000
Highway Research & Development Program Department of Transportation $310,000,000 Nationally Significant Federal Lands and Tribal
Projects
Department of Transportation $275,000,000
Congestion Relief Program Department of Transportation $250,000,000 Intelligent Transportation Systems Program Department of Transportation $250,000,000 Territorial Highway Program Department of Transportation $239,505,000 Tribal Transportation Facility Bridge (Set-aside) Department of Transportation $200,000,000 Federal Lands Transportation Program (Funding for
U.S. Fish & Wildlife Service)
Department of Transportation $180,000,000
Federal Lands Transportation Program (For other
Federal Land Management Agencies)
Department of Transportation $153,637,750
Federal Lands Transportation Program (Funding for
U.S. Forest Service)
Department of Transportation $130,000,000

ATTACHMENT A
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REPORT ON INFRASTRUCTURE INVESTMENT AND JOBS ACT (IIJA) AND STAFF EFFORTS Accelerated Implementation and Deployment of
Advanced Digital Construction Management
Systems (Set-aside)
Department of Transportation $100,000,000
Strategic Innovation for Revenue Collection (Setaside)Department of Transportation $75,000,000 Accelerated Implementation and Deployment of
Pavement Technologies (Set-aside)
Department of Transportation $60,000,000
National Motor Vehicle Per-Mile User Fee Pilot (Setaside)Department of Transportation $50,000,000 Disadvantaged Business Enterprises Department of Transportation $50,000,000 On-the-Job Training Program Department of Transportation $50,000,000 Tribal High Priority Projects Program Department of Transportation $45,000,000 Highway Use Tax Evasion Projects Department of Transportation $20,000,000 TOTAL- ROADS, BRIDGES AND MAJOR PROJECTS $326,274,999,998 The following table summarizes the funding allocation for Broadband infrastructure and related programs.

TABLE 2:

Program Name Agency Name Funding Amount
Broadband Equity, Access, And
Deployment Program
Department of Commerce $42,450,000,000
Affordable Connectivity Program Federal Communications
Commission
$14,200,000,000
Tribal Broadband Connectivity
Program
Department of Commerce $2,000,000,000
Distance Learning, Telemedicine, And
Broadband Program: Reconnect
Program
Department of Agriculture $1,926,000,000
State Digital Equity Capacity Grant Department of Commerce $1,440,000,000 State Digital Equity Competitive Grant Department of Commerce $1,250,000,000 Middle Mile Grant Program Department of Commerce $1,000,000,000 Distance Learning, Telemedicine, And
Broadband Program: Broadband
Loans
Department of Agriculture $74,000,000
State Digital Equity Planning Grant Department of Commerce $60,000,000 Broadband Deployment Locations
Map
Federal Communications
Commission
$10,000,000
Denali Commission Broadband
Funding
Denali Commission $250,000
TOTAL - BROADBAND $64,410,250,000
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Gavin Newsom 915 Capitol Mall, Suite 350B
Governor Sacramento, CA 95814
916-323-5400
David S. Kim www.calsta.ca.gov
Secretary
The Infrastructure Investment and Jobs Act of 2021 (IIJA, P.L. 117-58) is a federal bill that addresses provisions related to federal-aid highway, transit, highway safety, motor carrier, research, hazardous materials, and rail programs of the U.S. Department of Transportation (U.S. DOT). The bill was approved by the 117th Congress (Senate passage on August 10, 2021 and House passage on November 5, 2021). On Monday November 15, 2021, President Biden signed IIJA into law.

The bill includes $1.2 trillion in investments over five years, from Federal Fiscal Year (FFY) 2022 through FY 2026, including $550 billion in new spending on transportation, water and power infrastructure, and pollution cleanup, in addition to regular annual spending on infrastructure projects. This memo focuses on major IIJA transportation formula (apportionment) and discretionary (competitive) funding programs, particularly in areas where California actively sought to shape the bill through engagement with Congress (climate action, equity, freight/goods movement, rail/transit, etc.). Under IIJA, California is estimated to receive the following guaranteed formula transportation funding:
 $25.3 billion for federal-aid highway apportioned programs over five years (compared to approximately $19.4 billion under the Fixing America’s Surface Transportation Act (FAST Act), the last five-year authorization of federal-aid highway programs);
 $4.2 billion over five years from a new bridge program;  $384 million over five years from a new program to support the expansion of an electric vehicle (EV) charging network; and
 $9.45 billion over five years to improve public transportation options across the state (compared to approximately $8.1 billion under the FAST Act, the last fiveyear authorization of federal-aid highway programs).

It should be noted that in the past, California - through the California Department of Transportation (Caltrans) - traditionally reached an agreement with local transportation agencies to divide federal-aid highway funding apportioned to California at 60 percent to be controlled by the state and 40 percent by local agencies.

IIJA also creates new transportation discretionary grant programs and increases funding for existing discretionary grant programs between FY 2022 and FY 2026 including:

California Transportation Commission  Board of Pilot Commissioners  California Highway Patrol  Department of Motor Vehicles Department of Transportation  High Speed Rail Authority  Office of Traffic Safety  New Motor Vehicle Board

ATTACHMENT B
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November 19, 2021

Page 2 ends

 Existing: Local and Regional Project Assistance (formerly RAISE/BUILD/TIGER) funded at $7.5 billion over five years ($15 billion total including authorized funding);
 Existing: INFRA funded at $8 billion over five years ($14 billion total including authorized funding);
 Existing: Federal Railroad Administration’s (FRA) CRISI program funded at $5 billion over five years;
 Existing: Federal-State Partnership for Intercity Passenger Rail funded at $36 billion over five years;
 Existing: Federal Transit Administration (FTA) Low-No Emission Vehicle Program funded at $5.6 billion over five years;
 New: Bridge Investment Program (in addition to bridge formula program) funded at $12.5 billion over five years;
 New: National Infrastructure Project Assistance (for megaprojects) funded at $5 billion over five years ($15 billion total including authorized funding);  New: Safe Streets and Roads for All funded at $5 billion over five years ($6 billion total including authorized funding);
 New: Railroad Crossing Elimination Program at $3 billion over five years;  New: Culvert removal, replacement, and restoration funded at $1 billion over five years; and
 New: Strengthening Mobility and Revolutionizing Transportation Grant Program funded at $500 million over five years.
 New: Reconnecting Communities Pilot Program at $1 billion over five years.  New: Charging and Fueling Infrastructure Discretionary Grants at $2.5 billion over five years.

IIJA also provides five years of National Network funding to Amtrak, totaling $16 billion, which can be used to upgrade California Amtrak stations and related facilities to full Americans with Disabilities Act (ADA) compliance, rehabilitate and replace old Amtrakowned fleet and conduct corridor development activities. More detail is below.

Finally, IIJA guarantees $8 billion, and authorizes $15 billion more in future appropriations for FTA Capital Investment Grants.

I. Federal Highway Administration (FHWA) Core Apportionment Programs and Bridge Funding
 National Highway Performance Program (NHPP, Section 11105) IIJA provides $148 billion nationally for the NHPP between FFY 2022 and FFY 2026, of which California is estimated to receive approximately $12.8 billion during that period.

Under IIJA, California’s NHPP funding will increase by almost $400 million annually between FFY 2021 and FFY 2022 and by approximately $600 million annually by FFY 2026.
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California IIJA NHPP Apportionment (in $ millions)
FFY 21 (actual) FFY 22 (Est) FFY 23 (Est) FFY 24 (Est) FFY 25 (Est) FFY 26 (Est) 2,065 2,459 2,509 2,559 2,610 2,662
The NHPP provides support for the condition and performance of the National Highway System (NHS), for the construction of new facilities on the NHS, and to ensure that investments of federal-aid funds in highway construction are directed to support progress toward performance targets established in a State's asset management plan for the NHS. IIJA augments the purpose of the NHPP to include a focus on measures that increase resiliency to the impacts of sea level rise, extreme weather events, flooding, and other natural disasters. It expands eligibility to use NHPP funds for resiliency, cybersecurity, and undergrounding utility infrastructure. It also allows a state to use up to 15 percent of its NHPP funding for protective features on a federal-aid highway or bridge that is off the NHS if the protective feature is designed to mitigate the risk of recurring damage or the cost of future repairs from extreme weather events, flooding, or other natural disasters.
 Surface Transportation Block Grant Program (STBG, Section 11109) IIJA also provides $72 billion nationally for the STBG program between FFY 2022 and FFY 2026, of which California is estimated to receive approximately $6.3 billion during that period. Under IIJA, California’s STBG funding will increase by approximately $150 million annually between FFY 2021 and FFY 2022 and by approximately $250 million annually by FFY 2026.

California IIJA STBG Apportionment (in $ millions)
FFY 21 (actual) FFY 22 (Est) FFY 23 (Est) FFY 24 (Est) FFY 25 (Est) FFY 26 (Est) 1,041 1,196 1,220 1,245 1,269 1,295
The STBG program provides flexible funding that may be used by states and localities for projects to preserve and improve the conditions and performance on any federalaid highway, bridge and tunnel projects on any public road, pedestrian and bicycle infrastructure, and transit capital projects, including intercity bus terminals.

IIJA increases the amount of funding set-aside within the STBG Program for the Transportation Alternatives Program (TAP), increases the minimum percentage of TAP funding that is sub-allocated on the basis of population to 59 percent, and provides a process by which states may opt to increase that percentage to as high as 100 percent. It also allows a state to elect to use up to 5 percent of TAP funds on technical and application assistance and administration, and adds eligibilities for smaller communities to apply for TAP funding.

IIJA also adds new eligibilities to STBG including construction of wildlife crossing structures, electric vehicle charging infrastructure and vehicle-to-grid infrastructure, installation and deployment of intelligent transportation technologies, projects that facilitate intermodal connections between emerging transportation technologies, 468 of 829

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resilience features, cybersecurity protections, and rural barge landings, docks, and waterfront infrastructure projects, and the construction of certain privately-owned ferry boats and terminals.

Additionally, IIJA increases the off-system bridge set-aside and allows low water crossing replacement projects to be eligible for use under this set-aside, and creates a new setaside for projects in rural areas.  Bridge Replacement, Rehabilitation, Preservation, Protection and Construction Program (Division J – Appropriations Title VIII)
IIJA creates a new $27 billion needs-based apportionment / formula Bridge Replacement, Rehabilitation, Preservation, Protection and Construction Program.

California is estimated to receive approximately $4.2 billion between FFY 2022 and FFY 2026 in guaranteed bridge funding from this new apportionment formula program.

Additionally, IIJA allows 15 percent of these funds to be used for brides off the NHS (“offsystem bridges”).  Bridge Investment Program (Section 11118)
IIJA also creates a new competitive Bridge Investment Program funded at $12.5 billion over five years to assist state, local, federal and tribal entities in rehabilitating or replacing bridges, including culverts, and eligibility for large projects and bundling of smaller bridges. Under this program, at least 50 percent of program funds, in the aggregate from FFY 2022 through FFY 2026, must be used for large projects, and a total of $100 million over five years would be set-aside for tribal bridge projects.

II. Freight/Goods Movement
 National Highway Freight Program (NHFP, Section 11114) IIJA provides $7.15 billion nationally for the National Highway Freight Program (NHFP, Section 11114) guaranteed apportionment between FFY 2022 and FFY 2026, of which California is estimated to receive approximately $662 million.

California IIJA NHFP Apportionment (in $ millions; 30 percent multimodal in parenthesis) FFY 21 (actual) FFY 22 (Est) FFY 23 (Est) FFY 24 (Est) FFY 25 (Est) FFY 26 (Est) 127.2 129.8 132.4 135.1 137.8
(38) (39) (40) (41) (41)
NHFP exists to support projects that will improve efficient movement of freight on the National Highway Freight Network (NHFN). IIJA increases the maximum number of highway miles a state may designate as critical rural freight corridors from 150 to 300 miles, and as critical urban freight corridors from 75 to 150 miles. 137
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It also increases the percent of program funds that may be used for eligible multimodal projects from a 10 percent cap to a 30 percent cap, and adds lock, dam, and marine highway projects as eligible if the projects are functionally connected to the NHFN and are likely to reduce on-road mobile source emissions.
 Nationally Significant Freight and Highway Projects (INFRA, Section 11110) IIJA provides $8 billion over five years (averaging $1.6 billion a year) for the INFRA competitive grant program for freight projects ($14 billion total including authorized funding). IIJA makes some noteworthy amendments to the INFRA program, including raising the cap on eligible multimodal projects to 30 percent of the amounts made available annually for grants. It also sets aside $150 million annually for a pilot program that prioritizes applications offering the greatest non-federal share of project costs.

This section also adds the enhancement of freight resilience to natural hazards or disasters such as high winds, heavy snowfall, flooding, rockslides, mudslides, wildfire, or steep grades as an additional consideration by the U.S. DOT when making NSFHP grants. The section adds wildlife crossings, surface transportation improvements functionally connected to an international border crossing, and marine highway projects functionally connected to the NHFN as eligible projects. In addition, 10 percent of the funds for the NSFHP are set aside annually for multistate corridor organizations.
 National Infrastructure Project Assistance Program (Section 21201) IIJA creates a new National Infrastructure Project Assistance Program (for megaprojects) competitive grant program. This new program provides $5 billion for single- or multi-year grants to projects generating national or regional economic, mobility, or safety benefits ($15 billion total including authorized funding). Eligible projects include highway or bridge projects, freight intermodal or freight rail projects, railway-highway grade separation or elimination projects, intercity passenger rail projects, and certain public transportation projects.

Fifty percent of funding in this program is set aside for projects with a cost between $100 million and $500 million.
 Local and Regional Project Assistance (Section 21202) IIJA authorizes the Rebuilding American Infrastructure with Sustainability and Equity program (RAISE – formerly known as “TIGER” and “BUILD” grants) as a new Local and Regional Project Assistance program that emphasizes safety, sustainability and equity criteria funded at $7.5 billion ($1.5 billion annually) between FFY 2022 – FFY 2026 ($15 billion total including authorized funding). IIJA effectively doubles current funding levels for the RAISE program. Eligible projects include highway or bridge projects, passenger or freight rail projects, port infrastructure projects, and surface transportation components of airport projects, among other surface transportation projects. IIJA limits 470 of 829

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the size of each grant to $25 million and provides an equal split between rural and urban areas.
 Port Infrastructure Development Program (Division J – Appropriations Title VIII) IIJA includes $2.25 billion over five years, or $450 million annually, for the Port Infrastructure Development Program (PIDP). The program provides grants to improve facilities, operations, and intermodal connections near or within seaports, inland ports, and Great Lakes ports. The PIDP program has been subject to the annual appropriations process and most recently received $230 million in the FFY 2021 appropriations act. The program remains separate from surface transportation authorizations within IIJA, funded through multi-year direct appropriations from the General Fund at significantly increased levels to enhance maritime and intermodal transportation infrastructure.

Note: Section 110013 of the Build Back Better Act (H.R. 5376) federal budget reconciliation now pending in Congress includes $600 million (available through FFY 2026) for port infrastructure and supply chain resilience grants through MARAD.  Reduction of Truck Emissions at Port Facilities (Section 11402) IIJA establishes a $400 million program to reduce idling and emissions at port facilities.

IIJA requires the U.S. DOT to study how ports would benefit from electrification and to study emerging technologies that reduce emissions from idling trucks. It also requires the U.S. DOT to coordinate and fund projects through competitive grants that reduce port-related emissions from idling trucks.
 Office of Multimodal Freight and Infrastructure Policy (Section 21101) IIJA creates a new Office of Multimodal Freight and Infrastructure Policy at the U.S. DOT.

The creation of this new office will elevate and focus national attention on supply chain and goods movement issues that are critical to California’s and the nation’s economy.  Freight planning and research
As guided by the new Freight Office, IIJA calls for changes to State Freight Advisory Committees, Multi-State Freight Corridor Planning, the National Multimodal Freight Network, and the National Freight Strategic Plan to align overarching priorities, improve public and private industry collaboration, and consider emerging opportunities and challenges. IIJA also reinstates the National Cooperative Freight Transportation Research Program to study issues related to freight efficiency and resiliency, future freight trends, and workforce considerations.
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III. Rail
 National Network Grants to Amtrak (Section 22101)
IIJA provides five years of National Network funding to Amtrak, totaling $16 billion, which can be used to upgrade California Amtrak stations and related facilities to full Americans with Disabilities Act (ADA) compliance, rehabilitate and replace old Amtrakowned fleet and facilities, and conduct corridor development activities.

Amtrak has conducted a thorough evaluation of stations that could be eligible for such ADA upgrades, and they span the state. A small portion of the equipment used in California is Amtrak owned and old enough to be replaced. Nearly all of the longdistance route equipment used in California is on Amtrak’s near-term replacement list.

While Amtrak owns relatively few facilities in California, investments may be seen in Oakland and Los Angeles. Finally, Amtrak has a strong desire to conduct corridor development, starting with the Los Angeles-Phoenix-Tucson route. It has recently begun to support efforts by Caltrans, Riverside County Transportation Commission and the LOSSAN Rail Corridor Agency to advance service extension into the Coachella Valley as a supporting project to the broader goal of increasing rail service between California and Arizona.
 Federal-State Partnership for Intercity Passenger Rail grants (Section 22307) IIJA provides $36 billion over five years ($7.2 billion annually) for the Federal-State Partnership for Intercity Passenger Rail competitive grants.

IIJA would reform the Federal-State Partnership grant program by broadening project eligibility beyond Amtrak- and state-owned assets and to allow expansion of or construction on new intercity passenger rail routes, in addition to capital projects that address state-of-good repair. The program requires:
 At least 45 percent of the funds ($16.2 billion of total) to go to projects located on the Northeast Corridor, and
 At least 45 percent of the funds ($16.2 billion of total) to be for projects not located on the Northeast Corridor, of which not less than 20 percent ($3.24 billion of total) shall be for projects that benefit (in whole or in part) an Amtrak National Network long-distance route.

Note: Section 110006 of the Build Back Better Act (H.R. 5376) federal budget reconciliation now pending in Congress includes $10 billion (available through FFY 2026) for Passenger Rail Improvement, Modernization, and Emissions (PRIME) reduction grants for high-speed rail projects (160 miles per hour or faster on a shared use right-ofway; or 186 miles per hour or faster on a dedicated right-of-way). 472 of 829

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 Consolidated Rail Infrastructure and Safety Improvement Program (CRISI, Section 22303)
IIJA provides $5 billion to the Federal Railroad Administration’s (FRA) CRISI competitive grant program for projects that improve the safety, efficiency, and reliability of intercity passenger and freight rail. IIJA would expand CRISI’s eligibility to tribes and short line associations and clarifies eligibility for projects that prevent trespassing, fund innovative rail technologies, and improve hazardous material response plans.  Railway-Highway Crossings (Section 11108) and Railroad Crossing Elimination Program (Section 22305)
IIJA provides $1.2 billion nationally for the FHWA Railway-Highway Crossings program (a.k.a., Section 130 program) over five years (FFY 2022 – FFY 2026); California is estimated to receive $83.6 million over five years. IIJA amends the Section 130 program to increase the federal share for projects funded under the program from 90 percent to 100 percent.

California IIJA Railway-Highway Crossings Apportionment (in $ millions) FFY 21 (actual) FFY 22 (Est) FFY 23 (Est) FFY 24 (Est) FFY 25 (Est) FFY 26 (Est)

16.7 16.6 16.6 16.6 16.6 16.6
IIJA also creates a new $3 billion five year ($600 million annually) competitive Railroad Crossing Elimination competitive grant program whereby U.S. DOT will award grants for projects that make improvements to highway and pathway rail crossings, such as eliminating highway-rail at-grade crossings that are frequently blocked by trains, adding gates or signals, relocating track, or installing a bridge. The program would improve the safety of communities and the mobility of people and goods. At least 20 percent of grant funds are reserved for projects located in rural areas or on tribal lands.

IV. Safety
 Highway Safety Improvement Program (HSIP, Section 11111) IIJA provides $15.6 billion nationally between FFY 2022 and FFY 2026, of which California is estimated to receive approximately $1.37 billion during that period. Under IIJA, California’s HSIP funding will increase by approximately $50 million annually between FFY 2021 and FFY 2022 and by approximately $75 million annually by FFY 2026.

California IIJA HSIP Apportionment (in $ millions)
FFY 21 (actual) FFY 22 (Est) FFY 23 (Est) FFY 24 (Est) FFY 25 (Est) FFY 26 (Est) 209.2 262.3 267.9 273.6 279.4 285.3
Additionally, IIJA restores flexibility to fund certain non-infrastructure activities and behavioral safety projects, such as educational campaigns about traffic safety and 473 of 829

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enforcement activities, and allows a state to spend up to 10 percent of its HSIP funding on such projects.

The IIJA HSIP authorization includes leading pedestrian intervals, construction or installation of features, measures, and road designs to calm traffic and reduce vehicle speeds, installation or upgrades of traffic control devices for pedestrians and bicyclists, roadway improvements that provide separation between pedestrians and motor vehicles or between bicyclists and motor vehicles, and a pedestrian security feature designed to slow or stop a motor vehicle as an eligible highway safety improvement project.

Amendments to the IIJA HSIP program define a “safe system approach” and “vulnerable road user” and requires that when total annual fatalities of vulnerable road users in a state represents not less than 15 percent of the total annual crash fatalities in the state, that state shall be required to obligate not less than 15 percent of its HSIP funds for the following fiscal year for projects to address the safety of vulnerable road users. IIJA also directs the U.S. DOT to update the study on high-risk rural roads.  Safe Streets and Roads for All Grant Program (Section 24112) IIJA creates a new Safe Streets for All program funded at $5 billion between FFY 2022 and FFY 2026 ($1 billion annual average; $6 billion total including authorized funding).

This program will provide competitive grants for metropolitan planning organizations (MPOs), local governments, and tribal governments to develop and carry out comprehensive safety plans to prevent death and injury on roads and streets, commonly known as “Vision Zero” or “Toward Zero Deaths” initiatives.

Note: It does not appear that state departments of transportations are eligible to apply for these competitive grants, but Caltrans may need to coordinate with local governments or provide technical assistance to tribal governments.

NHTSA Funding Authorization and Changes to NHTSA Grant Programs IIJA authorizes continued funding of NHTSA highway safety grant programs and makes various changes to specific grant programs, including eligibility criteria and allowable uses, many of which will take effect with the FFY 2024 Highway Safety Plan. These changes include:
 Section 402 - State and Community Highway Safety Grant Program (Section 24102) IIJA will allow Section 402 funds to be used for programs to address driver misuse of new technology, pediatric vehicular hyperthermia education, prevent move over crashes, address unsecured vehicle loads, and increase recall awareness. States with legalized marijuana are also directed to take into consideration implementing programs to address marijuana-impaired driving.
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The annual Highway Safety Plan (HSP) will be changed to a triennial HSP, beginning for FFY 2024. Triennial HSPs will be due July 1 every three years. In addition, states must produce an Annual Grant Application that includes any updates of analysis in the triennial plan, identification of projects and subrecipients to be funded, and application for any additional grants. States must continue to submit an Annual Report 120 days after the end of each Federal Fiscal Year that has a performance report.  Section 405 - National Priority Safety Program Grants (Sections 24105 and 4106) IIJA adjusts Section 405 allocations between national priority safety programs (occupant protection, traffic records, impaired driving, distracted driving, motorcyclist safety, nonmotorized safety, preventing roadside deaths (new), and driver and officer traffic stop safety education (new). It also eliminates funding for graduated driver licensing programs.
 Section 1906 - Racial Profiling Prohibition Grants (Section 25024) IIJA amends allowable uses of 1906 grant program funds to include implementing programs, public outreach, and training to reduce the impact of racial profiling in traffic enforcement. Annual funding is increased from $7.5 million to $11.5 million per year.
 New USDOT Grant Program for Crash Data (Section 24108) IIJA directs NHTSA to revise federal crash reporting databases to distinguish “personal conveyance devices”, to add data elements on vulnerable road users, coordinate with the CDC on pedestrian injury health data linkage, and coordinate with states on related Model Minimum Uniform Crash Criteria (MMUCC) updates. A new competitive grant program will be available for states for data system modernization and electronic data transfer capability to NHTSA. States are eligible if they submit an edata transfer plan; funds may be used for database updates, electronic crash reporting, and MMUCC updates.
 Section 403 (Section 24103)
Among other changes in this section, IIJA directs NHTSA to evaluate the effectiveness of innovative behavioral traffic safety countermeasures, other than enforcement, that are considered promising or likely to be effective in order to further enrich the “Countermeasures That Work” publication.
 Vehicle Safety (Subtitle B)
IIJA directs various actions by NHTSA, the Government Accountability Office (GAO), or Original Equipment Manufactures (OEMs) related to vehicle safety, recall campaigns, and research, including:
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 Advanced Impaired-Driving Technology (Section 24220): Requires the development of a new Federal Motor Vehicle Safety Standards (FMVSS) to require all new passenger motor vehicles be equipped with advanced drunk and impaired driving prevention technology that can passively monitor and accurately detect that a driver is impaired.
 Child Safety (Section 24222): Directs development of a final rule to require passenger vehicle be equipped with rear passenger awareness technologies to alert the operator to check rear-designated seating positions after the vehicle engine or motor is deactivated by the operator.

V. Climate Action and Resilience
 Carbon Pollution Reduction Program (Section 11403)
IIJA creates a new Carbon Pollution Reduction Program that provides a five-year $6.42 billion national apportionment to the states to fund projects that reduce transportation emissions. California is estimated to receive approximately $555.3 million from this program (about $110 million annually).

California IIJA Carbon Reduction Program Apportionment (in $ millions) FFY 21 (actual) FFY 22 (Est) FFY 23 (Est) FFY 24 (Est) FFY 25 (Est) FFY 26 (Est) N/A 106.7 108.8 111.0 113.2 115.5
Projects eligible for Carbon Pollution Reduction program funding include projects to establish or operate a traffic monitoring, management, and control facility or program, including advanced truck stop electrification systems, a public transportation project that is eligible for assistance under Section 142 (Public Transportation), the construction, planning, and design of on-road and off-road trail facilities for pedestrians and bicyclists, a project for advanced transportation and congestion management technologies, a project for the deployment of infrastructure-based intelligent transportation systems capital improvements and the installation of vehicle-toinfrastructure communications equipment, a project to replace street lighting and traffic control devices with energy-efficient alternatives, the development of a carbon reduction strategy, and retrofitting of DSRC technology under certain conditions.  Promoting Resilient Operations for Transformative, Efficient, and Cost-saving Transportation (PROTECT, Section 11405)
IIJA creates a new Promoting Resilient Operations for Transformative, Efficient, and Costsaving Transportation (PROTECT) competitive and formula grant program that provides a five-year $7.3 billion national apportionment to help states improve the resiliency of transportation infrastructure. California is estimated to receive approximately $631 million from this program over five years.
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IIJA also includes a PROTECT competitive grant program that provides $1.4 billion over five years.

California IIJA PROTECT Apportionment (in $ millions)
FFY 21 (actual) FFY 22 (Est) FFY 23 (Est) FFY 24 (Est) FFY 25 (Est) FFY 26 (Est) N/A 121.3 123.8 126.2 128.8 131.3
 Congestion Mitigation and Air Quality Improvement (CMAQ, Section 11115) IIJA provides a five-year $13.2 billion national apportionment for CMAQ; California is estimated to receive $2.63 billion over five years. Under IIJA, California’s CMAQ funding will increase by approximately $10 million annually between FFY 2021 and FFY 2022 and by approximately $50 million annually by FFY 2026.

California IIJA CMAQ Apportionment (in $ millions)
FFY 21 (actual) FFY 22 (Est) FFY 23 (Est) FFY 24 (Est) FFY 25 (Est) FFY 26 (Est) 494.5 505.7 515.8 526.1 536.6 547.3
The CMAQ program supports surface transportation projects and other related efforts that contribute air quality improvements and provide congestion relief. IIJA adds flexibility to the CMAQ program by allowing states to spend up to 10 percent of CMAQ funds on certain lock and dam modernization or rehabilitation projects and certain marine highway corridor, connector, or crossings projects if such projects are functionally connected to the federal-aid highway system and are likely to contribute to the attainment or maintenance of a national ambient air quality standard. This section also clarifies when eligible transit operating costs are not subject to a time limitation or phase-out requirement. It also adds eligibility for shared micromobility, including bike share and shared scooter systems, as well as for the purchase of medium- or heavy-duty zero-emission vehicles and related charging equipment.  Congestion Relief Program (Section 11404)
IIJA establishes a $250 million congestion relief program to provide competitive grants ($50 million annually) to states, local governments, and MPOs, for projects in large urbanized areas to advance innovative, integrated, and multimodal solutions to congestion relief in the most congested metropolitan areas.

The goals of the congestion relief program are to reduce highway congestion, economic and environmental costs related to congestion, and to optimize existing highway capacity and usage of transit systems that provide alternatives to highways.

To achieve these goals, the program allows states and MPOs to compete for grants for eligible projects within urbanized areas containing populations of more than 1 million people. Grant awards shall be not less than $10 million.

Eligible projects consist of planning, design, implementation, and construction activities to achieve program goals, including the deployment and operation of mobility 477 of 829

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services, integrated congestion management systems, and systems that implement or enforce high-occupancy vehicle toll lanes, cordon pricing, parking pricing, or congestion pricing. Incentive programs that encourage travelers to carpool or use non-highway travel modes are also included. When selecting grants, the U.S. DOT shall give priority to eligible projects located in urbanized areas that are experiencing high degrees of recurrent congestion. The federal cost-share shall not exceed 80 percent of the total cost of a project.

In addition, the congestion relief program permits the U.S. DOT to allow the use of tolls on the Interstate System as part of a project carried out with a program grant, subject to certain requirements. The U.S. DOT may not approve the use of tolls on the Interstate System under the program in more than 10 urbanized areas.

Subsection (b) of Section 11404 amends Section 129(a) of Title 23 to require toll facilities on the Interstate System constructed or converted after the date of enactment to allow high-occupancy vehicles, transit, and paratransit vehicles to use the facility at a discounted rate or without charge unless the public authority determines that the number of such discounted vehicles would reduce the travel time reliability of the facility.
 National Culvert Removal, Replacement, and Restoration Grant Program (Section 21203)
IIJA provides $1 billion over five years ($200 million annually) for a National Culvert Removal, Replacement, and Restoration Program to provide grants to states, local governments, and tribes to address anadromous fish passage as well as provide funding for certain freshwater impacts to marine fish and shellfish species.  Strengthening Mobility and Revolutionizing Transportation Grant Program (Section 25005)
IIJA establishes a new $500 million five-year ($100 million annually) competitive grant program for city or community demonstration projects that incorporate innovative transportation technologies or uses of data, including coordinated automation, connected vehicles, and intelligent sensor-based infrastructure. The Secretary is directed to consider geographic diversity and select projects across rural, midsized, and large communities.

Note: Section 110002 of the Build Back Better Act (H.R. 5376) federal budget reconciliation now pending in Congress includes $4 billion (available through FFY 2026) for Community Climate Incentive Grants.

VI. Zero-Emission Vehicle (ZEV) Charging Infrastructure  National Electric Vehicle Formula Program (Division J – Appropriations Title VIII) 478 of 829

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IIJA creates a new “National Electric Vehicle Formula Program” that provides a $5 billion apportionment for FFY 2022 through FFY2026 to states for strategic deployment of electric vehicle charging infrastructure; California is estimated to receive $383.7 million in guaranteed apportionment funding from this program over five years. Key features of this new program:
 Eligible activities include strategically deploying electric vehicle charging infrastructure and establishing an interconnected network to facilitate data collection, access, and reliability.
 Can be used for contractor, which can cover 20 percent non-federal share.  Federal share at 80 percent.
 Only for publicly accessible charging stations.
 Must be used on a designated alternative fuel corridor; if fuel corridor is built out, can be used on any public road or publicly-accessible parking facilities.  State department of transportation plans required on use of funding for each FFY 2022 to FFY 2026. If actions are not taken, funds could be reallocated to localities and other states.
 $300 million for establishment of Joint Office of Energy and Transportation at U.S. DOT and U.S. Department of Energy.
 10 percent set-aside for “additional assistance” on deployment.  Grants for Charging and Fueling Infrastructure (Section 11401) IIJA directs the U.S. Secretary of Transportation to establish a $2.5 billion five-year competitive grant program (FFY 2022 - $300 million, FFY 2023 - $400 million, FFY 2024 - $500 million, FFY 2025 - $600 million, FFY 2026 - $700 million) for alternative fuel corridors, as well as a set-aside grant program for community grants. These programs are designed to strategically deploy publicly accessible electric vehicle charging infrastructure, hydrogen fueling infrastructure, propane fueling infrastructure, and natural gas fueling infrastructure along designated alternative fuel corridors or in certain other locations that will be accessible to all drivers of electric vehicles, hydrogen vehicles, propane vehicles, and natural gas vehicles. Eligible entities include a state or political subdivision of a state, a MPO, a unit of local government, a special purpose district or public authority with a transportation function, including a port authority, tribe, and a territory of the United States.

VII. Road Charge
California has conducted the nation’s largest VMT road charge pilot to date, which included 5,000 participating vehicles traveling more than 37 million miles.

CalSTA/Caltrans and the California Transportation Commission (CTC) urged Congress to continue providing funding to states willing to research or pilot innovative transportation user-based revenue mechanisms.
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 Strategic Innovation for Revenue Collection (Section 13001) IIJA reauthorizes and renames the Surface Transportation System Funding Alternatives Program at $15 million annually between FFY 2022 and FFY 2026, to continue the program to test the feasibility of a road usage fee and other user-based alternative revenue mechanisms to help maintain the long-term solvency of the Highway Trust Fund, through pilot projects at the state, local, and regional level.

The section expands eligible applicants from state departments of transportation to include a local government or a group of local governments, an MPO, and a group of MPOs. The section also increases the federal-share for the program to 80 percent of the total cost of a project carried out by an eligible entity that has not otherwise received a grant under this section, and 70 percent of the total cost of a project carried out by an eligible entity that has received at least one grant previously.  National Motor Vehicle Per-Mile User Fee Pilot (Section 13002) IIJA directs the U.S. Secretary of Transportation, in coordination with the Secretary of the Treasury, to establish a pilot program to demonstrate a national motor vehicle per-mile user fee. In carrying out the pilot program, the Secretary, in coordination with the Secretary of the Treasury, shall provide different methods that volunteer participants can choose from to track motor vehicle miles traveled, solicit volunteer participants from all 50 states, the District of Columbia, and Puerto Rico, ensure an equitable geographic distribution by population among volunteer participants, and include commercial vehicles and passenger motor vehicles. For the purposes of the pilot program, the Secretary of the Treasury shall establish, on an annual basis, per-mile user fees for passenger motor vehicles, light trucks, and medium- and heavy-duty trucks, the amount for which may vary between vehicle types and weight classes to reflect estimated impacts on infrastructure, safety, congestion, the environment, or other related social impacts.

IIJA also establishes a Federal System Funding Alternative Advisory Board to assist with providing the Secretary with recommendations related to the structure, scope, and methodology for developing and implementing the pilot program, carrying out the public awareness campaign, and developing a report.

VIII. Project Delivery – NEPA Assignment (Sections 11313 and 11314) Caltrans has performed federal responsibilities for environmental decisions and approvals under the National Environmental Policy Act (NEPA) for highway projects in California funded by the FHWA. Through “NEPA Assignment,” Caltrans has been able to cut the regulatory burden on thousands of road projects, achieving time savings of months and years in reviewing and approving environmental documents. 480 of 829

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IIJA (Sections 11313 and 11314) include provisions that extend the statutory term of years for NEPA Assignment agreements, including for categorical exclusions. This provision will help California deliver transportation projects more efficiently.

IX. Equity / Reconnecting Communities (Section 11509)
IIJA establishes a community connectivity pilot program through which eligible entities may apply for planning funds to study the feasibility and impacts of removing, retrofitting, or mitigating existing transportation facilities that create barriers to mobility, access, or economic development, and for construction funds to carry out a project to remove, retrofit or mitigate an eligible facility and, if appropriate, replace it with a new facility. An eligible facility includes a limited access highway, viaduct, or any other principal arterial facility that creates a barrier to community connectivity, including barriers to mobility, access, or economic development, due to high speeds, grade separations, or other design factors. The program is funded at $1 billion over five years (FFY 2022 – $195 million, FFY 2023 - $198 million, FFY 2024 - $200 million, FFY 2025 - $202 million, FFY 2026 - $ 205 million).

Under IIJA, the U.S. DOT will award planning grants and provide technical assistance to eligible entities. Planning grant awards may not exceed $2 million, and the federal cost-share for a project may not exceed 80 percent. IIJA also allows the Secretary to award capital construction grants to owners of eligible facilities for eligible projects for which all necessary feasibility studies (and other planning activities) have been completed. Eligible projects include the removal and replacement of eligible facilities.

Capital construction grants must be at least $5 million. The federal cost-share for a project may not exceed 50 percent, and the maximum federal involvement shall not exceed 80 percent.

Note: Section 110003 of the Build Back Better Act (H.R. 5376) federal budget reconciliation now pending in Congress includes $4 billion (available through FFY 26) for Neighborhood Access and Equity Grants.

X. Transit
IIJA provides an overall $91.1 billion funding level for Federal Transit Administration (FTA) discretionary and apportionment programs between FFY 2022 and FFY 2026. Under IIJA, California would receive approximately $9.45 billion in FTA-apportioned federal funding over five years.
 Low-No Emission Vehicle Program (Section 30018; 49 U.S.C § 5339(c)) IIJA provides $5.6 billion nationally between FFY 2022 and FFY 2026 (approximately $1.125 billion annually) for the FTA’s Low-No Emission Bus Grants Program competitive grants. In FFY 2022, this program will be funded at $1.12 billion, a 523 percent increase above the FFY 2021 $180 million funding level.
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November 19, 2021

Page 17 ends

 Capital Investment Grants (Section 30005; 49 U.S.C § 5309) IIJA guarantees $8 billion ($1.6 billion annually) and authorizes $15 billion more in future appropriations for FTA Capital Investment Grants.

XI. Additional IIJA Non-Surface Transportation Infrastructure Funding
 A minimum of $100 million to help provide broadband coverage across the state;
 $84 million over five years to protect against wildfires and $40 million to protect against cyberattacks;
 $3.5 billion over five years to improve water infrastructure across the state and ensure clean, safe drinking water for California communities; and  $1.5 billion for infrastructure development for airports over five years. 482 of 829
1 OPEN AND UPCOMING INFRASTRUCTURE FUNDING

OPPORTUNITIES
Updated as of: February 6, 2023
Since President Biden signed the Bipartisan Infrastructure Law, his Administration has hit the ground running to deliver investments that change people’s lives for the better and get America moving again. The Biden-Harris Administration is committed to making funding opportunities accessible and transparent, so communities across America know what to apply for, who to contact, and how to get ready to rebuild. This document highlights funding opportunities that communities can apply for today as well as a calendar of key upcoming funding opportunities for 2023. For more information on the full set of programs in the Bipartisan Infrastructure Law, including upcoming milestones, visit build.gov.

Contents
OPEN NOTICE OF FUNDING OPPORTUNITIES TO APPLY FOR TODAY ................... 2 2023 CALENDAR OF UPCOMING FUNDING OPPORTUNITIES................................ 6

ATTACHMENT C
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2 OPEN FUNDING OPPORTUNITIES TO APPLY FOR TODAY
Program *Inflation Reduction Act
(IRA) Program
Agency Description Deadline Link to
Application/
Information

TRANSPORTATION
Culvert Removal,
Replacement, and
Restoration
Program
Department of
Transportation/
FHWA
Funding for projects to
improve or restore
anadromous fish passage
through the replacement,
removal, repair, or
improvement of culverts or
weirs.
2/6/2023 Link to
NOFO
RAISE (Rebuilding
American
Infrastructure with
Sustainability and
Equity)
Department of
Transportation
Funding for surface
transportation projects that will
improve safety, environmental
sustainability, quality of life,
mobility and community
connectivity, and economic
competitiveness.
2/28/2023 Link to
NOFO
Fed-State
Partnership -
Northeast Corridor
Department of
Transportation/
FRA
Funding to expand and
modernize intercity passenger
rail in the Northeast Corridor
3/27/2023 Link to
NOFO
Bus and Bus
Facilities; Low and
No Emission
Vehicles
Department of
Transportation/
FTA
Funding to replace,
rehabilitate, purchase, or lease
bus and bus related
equipment & facilities & low or
no emission buses.
4/13/2023 Link to
NOFO
Fed-State
Partnership -
National Program
Department of
Transportation/
FRA
Funding to expand and
modernize intercity passenger
rail outside of the Northeast
Corridor.
4/21/2023 Link to
NOFO
Port Infrastructure
Development
Program (PIDP)
Department of
Transportation/
MARAD
Funding to modernize,
upgrade, and expand U.S.
ports.
4/28/2023 Link to
NOFO

POWER & CLEAN ENERGY
Long-Duration
Energy Storage
(LDES)
Demonstrations
Department of
Energy
Funding for demonstration
projects capable of delivering
electricity for 10-24 hours or
longer to support a low-cost,
reliable, carbon-free electric
grid.
3/3/2023:

Full
Application
Deadline
Deadline for
LOI already
passed.

Link to
application
form
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3 Preventing Outages
and Enhancing the
Resilience of the
Electric Grid –
Formula
Department of
Energy
Funding to States and Indian
Tribes to improve the
resilience of the electric grid
against disruptive events.
3/31/2023 Link to
application
form.

Regional Clean
Hydrogen Hubs
Department of
Energy
Funding for projects that
demonstrate the production,
processing, delivery, storage,
and end-use of clean
hydrogen through regional
clean hydrogen hubs.
4/7/2023:

Full
Application
Deadline
Deadline for
concept
paper
already
passed.

Link to
Funding
Opportunity
Announcem
ent
Energy Efficiency
Revolving Loan
Fund Capitalization
Grant Program
Department of
Energy
Funding for states and
territories to establish
revolving loan funds to invest
in energy efficiency upgrades.
4/21/2023 Link to
Application
Instructions
Energy Efficiency in
Public Schools
Program
Department of
Energy
Funding for projects that
reduce the energy costs such
as technology, infrastructure,
and similar items.
4/21/2023:

Full
Application
Due
Deadline for
letters of
intent has
passed.

Link to
Application
Instructions
Wind Tech Program Department of
Energy
Funding for projects to lower
costs and address barriers to
deployment of wind energy in
all its applications—offshore,
land-based, and distributed.
3/10/2023:

Full
Application
Due
Link to
Application
Instructions
Energy Efficiency
and Conservation
Block Grant
Department of
Energy
Funding for clean energy
projects and programs in local
communities. Funding can be
used for a variety of projects,
such as developing clean
energy strategies, making
buildings more energyefficient, installing renewable
energy on government
buildings, and funding a
community solar campaign.

Rolling Link to
Application
Instructions
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4 RESILIENCE, ENVIRONMENT, AND LEGACY POLLUTION
Brownfields
Workforce Training,
Research, &
Technical
Assistance Grant
Environmental
Protection
Agency
Funding to eligible entities to
provide training, research, and
technical assistance to
facilitate the inventory of
brownfield sites, site
assessments, remediation of
brownfield sites, community
involvement, or site
preparation.
2/14/2023 Link to
NOFO
Technical
Assistance for
Brownfields
Environmental
Protection
Agency
Funding for technical
assistance to communities to
help cleanup and reuse
brownfields sites.
2/14/2023 Link to
NOFO
Pacific Coastal
Salmon Recovery
Department of
Commerce /
NOAA
Funding to support coastal
salmon recover.
3/17/2023 Link to
NOFO
Wood Innovations
Grants
Department of
Agriculture
Funding to expand traditional
wood use projects, advance
wood energy markets, and
promote wood use in
commercial building
construction.
3/23/2023 Link to
NOFO
Community Wood
Energy and Wood
Innovation Program
Grant
Department of
Agriculture
Funding for projects to install
thermally led community wood
energy systems or build
innovative wood product
facilities to support healthy
forests and stimulate local
economies.
3/23/2023 Link to
NOFO
Abandoned Mine
Lands
Department of
the Interior
Funding to states and Navajo
Nation to reclaim hazardous
abandoned mine lands caused
by past coal mining while
creating good-paying jobs and
revitalizing coal communities.
03/31/2023
Application
due
Link to
NOFO
EJ Collaborative
Problem-Solving
Cooperative
Agreement*
Environmental
Protection
Agency
Funding to build collaborative
partnerships with other
stakeholders to develop
solutions to environmental or
public health issue(s) at the
community level.
4/23/2023 Link to
NOFO
EJ Government to
Government
Program*
Environmental
Protection
Agency
Funding to governmental
entities at the state, local,
territorial and tribal level to
4/23/2023 Link to
NOFO
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5 support and/or create model
government activities that lead
to measurable environmental
or public health results in
communities
disproportionately burdened
by environmental harms &
risks.

Safeguarding
Tomorrow
Revolving Loan
Fund Program
Department of
Homeland
Security /
FEMA
Capitalization grants to states,
eligible federally recognized
tribes, territories and DC to
establish revolving loan funds
that provide hazard mitigation
assistance for local
governments to reduce risks
from natural hazards and
disasters.
04/28/2023 Link to
NOFO
Pollution
Prevention Grants
Environmental
Protection
Agency
Provides technical assistance
to businesses in order to help
them develop and adopt
source reduction practices.
4/23/2023 Link to
NOFO
WATER
Drinking Water and
Clean Water State
Revolving Funds
Environmental
Protection
Agency
Funding to public water
systems to address drinking
water needs, promote clean
water, and replace lead pipes
Rolling
Basis:

States
develop
Intended
Use Plan &
request
local project
proposals
Link to
Additional
Information
WaterSMART:

Environmental
Water Resources
Department of
the Interior
Funding for environmental
water resources, cooperative
watershed management, and
multi-benefit projects to
improve watershed health.
03/28/2023 Link to
NOFO
WaterSMART:

Water Recycling &
Desalination
Planning
Department of
the Interior
Funding for planning and
implementation of activities to
increase water supply through
infrastructure investments.
02/28/2023 Link to
NOFO
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6 2023 CALENDAR OF UPCOMING FUNDING OPPORTUNITIES
Program
*IRA Program
Agency Estimated Open
Date
February 2023
Asset Concessions and Innovative
Finance Assistance Program
Department of
Transportation
February 2023
Charging & Fueling Infrastructure
Grants
Department of
Transportation / FHWA
February 2023
America’s Marine Highway Grants Department of
Transportation/MARAD
February 2023
Civil Nuclear Credit Program
(Round 2)
Department of Energy February 2023
Advanced Energy Manufacturing
and Recycling
Department of Energy February 2023
Carbon Capture Demonstration
and Large-Scale Pilots
Department of Energy February 2023
Earth Mapping Resources Initiative
State Mine Waste Activities
Department of the
Interior
February 2023
Aquatic Ecosystem Restoration
and Protection Projects
Department of the
Interior
February 2023
Pipeline and Hazardous Materials
Safety Administration NOFOs
Department of
Transportation/PHMSA
February 2023
Tribal Transit (Set Aside from
Formula Grants for Rural Areas)
Department of
Transportation/FTA
February 2023
Denali Commission Grants Denali Commission February 2023 Spring 2023
Climate Pollution Reduction –
Planning Grants*
Environmental
Protection Agency
March 2023
States’ Economic Development
Assistance Program (SEDAP)
Delta Regional
Authority
March 2023
Community Infrastructure Fund Delta Regional
Authority
March 2023
Tribal Broadband Program Department of
Commerce
March 2023
Clean Energy Demonstrations on
Former Mine Lands
Department of Energy March 2023
Assisting Federal Facilities with
Energy Conservation
Technologies (AFFECT) Grant
Program
Department of Energy March 2023
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7 Energy Improvements in Rural or
Remote Areas
Department of Energy March 2023
Industrial Emissions
Demonstrations
Department of Energy March 2023
Natural Gas Distribution
Infrastructure Safety and
Modernization Grants
Department of
Transportation/PHMSA
March 2023
Tribal High Priority Projects
Program
Department of
Transportation
March 2023
Catalyst Program Northern Border
Regional Commission
March 2023
Emerging Contaminants in Small
or Disadvantaged Communities
Environmental
Protection Agency
March 2023
Water Recycling and Desalination
Planning, Design, and
Construction
Department of the
Interior
March/April 2023
Clean School Bus Program – Grant
Competition
Environmental
Protection Agency
April 2023
Tribal Cybersecurity Grant
Program
Department of
Homeland Security /
FEMA
April 2023
Safe Streets and Roads for All Department of
Transportation
April 2023
Ferries Programs: Ferry Service
for Rural Communities, Electric /
Low Emitting Ferry Program, and
Passenger Ferry Program
Department of
Transportation
April 2023
Brownfields Job Training Grants Environmental
Protection Agency
May 2023
Transit Oriented Development Department of
Transportation
May 2023
Restoring Fish Passage through
Barrier Removal
Department Commerce May 2023
Restoring Tribal Priority Fish
Passage through Barrier Removal
Department of
Commerce / NOAA
May 2023
Coastal Zone Management Department of
Commerce / NOAA
May 2023
National Estuarine Research
Reserve System
Department of
Commerce / NOAA
May 2023
Transformational Habitat
Restoration and Coastal
Resilience
Department of
Commerce / NOAA
May 2023
Coastal Habitat Restoration and
Resilience Grants for Underserved
Communities
Department of
Commerce / NOAA
May 2023
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8 Wildlife Crossings Pilot Program Department of
Transportation
Spring 2023
National Electric Vehicle Formula
Program – Discretionary Grants
Department of
Transportation / FHWA
Spring 2023
MEGA/INFRA/Rural Department of
Transportation
Spring 2023
Applied Science Grants Department of the
Interior
Spring 2023
Neighborhood Access and Equity
Grants*
Department of
Transportation
Spring 2023
Reconnecting Communities Department of
Transportation
Spring 2023
PROTECT Grants Department of
Transportation / FHWA
Spring 2023
Community Wildfire Defense Department of
Agriculture
Spring 2023
Interstate Rail Compacts Department of
Transportation / FRA
Spring 2023
University Transportation Centers
of Excellence
Department of
Transportation
Spring 2023
Crash Data Grants Department of
Transportation / NHTSA
Spring 2023
Summer 2023
Abandoned Mine Reclamation
Fund NOFO
Department of the
Interior
Summer 2023
Alternative Fuel and Low-Emission
Aviation Technology Program*
Department of
Transportation
Spring 2023/
Summer 2023
Bridge Investment Program Department of
Transportation
Summer 2023
Railroad Crossing Elimination
Program
Department of
Transportation
Summer 2023
National Geological and
Geophysical Data Preservation
Program
Department of the
Interior
Summer 2023
Environmental & Climate Justice
Thriving Communities Block
Grant*
Environmental
Protection Agency
Summer 2023
READY Appalachia: Community
Capacity Building
Appalachian Regional
Commission
Summer 2023
Appalachian Regional Initiative for
Stronger Economies (ARISE)
Appalachian Regional
Commission
Summer 2023
Fall 2023
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9 Strengthening Mobility &
Revolutionizing Transportation
(SMART) Grants
Department of
Transportation
Fall 2023
Regional Infrastructure
Accelerators Demonstration
Program
Department of
Transportation
Fall 2023
Rural and Tribal Assistance Pilot
Program
Department of
Transportation/Build
America Bureau
Fall 2023
Transportation Access Pilot
Program
Department of
Transportation / FHWA
Fall 2023
Railroad Crossing Elimination Department of
Transportation
Fall 2023
Consolidated Rail Infrastructure
and Safety Improvements
Department of
Transportation
Fall 2023
Building Resilient Infrastructure
and Communities Program
Department of
Homeland Security
(DHS) / FEMA
Fall 2023
Flood Mitigation Assistance
Program
DHS / FEMA Fall 2023
National Dam Safety Program DHS / FEMA Fall 2023
State & Local Cybersecurity Grant
Program
DHS / FEMA Fall 2023
Digital Equity Capacity Grant
Program
Department of
Commerce
Fall 2023
Winter 2023-2024
National Culvert Removal,
Replacement, and Restoration
Grants
Department of
Transportation
Winter 2023
Innovative Coordinated Access
and Mobility Program
Department of
Transportation / FTA
Winter 2023
Nationally Significant Federal
Lands and Tribal Projects Program
(NSFLTP)
Department of
Transportation / FHWA
Winter 2023
Asset Concessions and Innovative
Finance Assistance Program
Department of
Transportation
Winter 2023
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CITY COUNCIL
REPORT
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: FY 2022/23 ANNUAL REVIEW OF UTILITY USERS’ TAX AND

ADOPTION OF A RESOLUTION MODIFYING HOUSEHOLD INCOME
ELIGIBILITY THRESHOLDS FOR UTILITY USERS’ TAX EXEMPTIONS FOR FY 2023/24

RECOMMENDATION
It is recommended that the City Council:

1. Conduct the FY 2022/23 Annual Review of the Utility Users’ Tax (UUT); and

2. Adopt a Resolution modifying the Household Income eligibility thresholds for exemptions from the Utility Users’ Tax for FY 2023/24.

BACKGROUND
In November 1998, voters approved the City of Pinole’s Utility Users’ Tax (UUT) at a rate of 8% on electricity, gas, and telecommunication services. Voters approved ballot measures to extend the UUT in 2004, 2012, and 2018. The UUT does not have a sunset date. Renewal of the UUT was essential to secure the City’s fourth largest General Fund revenue source. Revenue generated by the UUT amounts to approximately 9% of the City’s General Fund (excluding transfers in) and remains necessary to fund critical City services.

Currently, Section 3.26.150(A) of the Pinole Municipal Code authorizes the City Council to exempt the following classes of persons from paying UUT: (1) Persons who receive Aid to Families with Dependent Children (AFDC), (2) Persons who receive Veterans’ benefits and Veterans’ survivor pension benefits, (3) Persons on Supplemental Security Income or State Supplemental Payments (SSI/SSP); and (4) Persons who receive benefits from the Supplemental Nutrition Assistance Program (SNAP).

Additionally, Section B of the Code states: In addition, customers may also qualify for an exemption if their total household income does not exceed household incomes set by resolution of the City Council. Each year, the City Council adopts a resolution setting the household income thresholds. The City has used as the threshold the limits set annually by the California Alternative Rates for Energy (CARE) program, administered by Pacific Gas & Electricity (PG&E).
10A
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June 6, 2023 2
Pursuant to Section 3.26.170 of the Pinole Municipal Code, in June of every year, as part of the budget process, UUT is required to be reviewed through a report to the City Council.

The report shall contain a summary of amounts of UUT realized, which is provided in the subsequent section of this report.

REVIEW AND ANALYSIS
Staff anticipates that the City will close FY 2022/23 with a projected $2,074,092 in actual UUT collected, which is 1% above the $2,063,773 collected for FY 2021/22. Although the City continues to see a decline in the taxes collected on telecommunication services, gas and electricity collections continue to increase year-over-year. Table 1 below is a ten-year history of UUT collections.

Table 1 – Ten-Year History of UUT Collections
2013/14 2014/15 2015/16 2016/17 2017/18
Gas and Electricity 1,278,552 1,290,533 1,347,738 1,564,702 1,452,015 % Total UUT 68% 70% 72% 76% 75%
Telecommunications 601,672 553,085 528,580 501,921 474,780 % Total UUT 32% 30% 28% 24% 25%
Total UUT 1,880,224 1,843,618 1,876,318 2,066,623 1,926,796 % Change -4.8% -1.9% 1.8% 10.1% -6.8%
Estimate
2018/19 2019/20 2020/21 2021/22 2022/23
Gas and Electricity 1,416,001 1,484,969 1,651,216 1,797,374 1,815,348 % Total UUT 78% 82% 85% 87% 88%
Telecommunications 396,843 324,863 288,510 266,399 258,745 % Total UUT 22% 18% 15% 13% 12%
Total UUT 1,812,844 1,809,832 1,939,726 2,063,773 2,074,092 % Change -5.9% -0.2% 7.2% 6.4% 1%
Looking ahead to FY 2023/24, the UUT budget proposed is at $2,085,485, which is an 8% increase from the current year revised budget amount of $1,934,000 and is based on trend analysis. As noted above, UUT revenue from energy services continues to increase annually while telecommunication services continue to decline because of an increase in internet-based forms of telephone use and a decrease in use of landline telephones.

Utility Users Tax Exemption
Pursuant to Pinole Municipal Code Section 3.26.150(B), the City establishes by resolution the household income limits. The City uses those set by the California Alternative Rates 493 of 829
City Council Report
June 6, 2023 3
for Energy (CARE) program for exemption from the UUT. PG&E administers the CARE program and confirms customers’ eligibility based on IRS income tax returns and certifies continued eligibility every two years.

This is consistent with the process other California cities use as a basis for exemption from the UUT levy. In some cases, agencies rely on PG&E to administer the exemption in which case they automatically do not charge the UUT to customers who are eligible for the CARE program. In other cases, customers apply for the exemption with the agency who verifies eligibility for the CARE program. The City of Pinole relies on PG&E to administer the exemption program for gas and electricity services. PG&E provides a listing of customers who have received an exemption from UUT on a monthly basis.

Eligible customers who meet the same income guidelines as those for UUT exemption from gas and electricity services may receive exemption from UUT on telecommunication services by applying to the City.

Household Income Exemption Thresholds
Staff has obtained the current household income guidelines for the California Alternative Rates for Energy (CARE) program in the PG&E service area and recommends continuing to set the City’s household income exemption at the CARE amounts. The current thresholds effective June 1, 2023 through May 31, 2024 are displayed in Table 2 below.

Table 2 – Household Income Exemption Thresholds
Household
Size
Current CARE
Threshold
Previous CARE
Threshold
1-2 Persons $39,440 $36,620
3 Persons $49,720 $46,060
4 Persons $60,000 $55,500
5 Persons $70,280 $64,940
6 Persons $80,560 $74,380
7 Persons $90,840 $83,820
8 Persons $101,120 $93,260
9 Persons $111,400 $102,700
10 Persons $121,680 $112,140
Each additional person, add $10,280 $9,440

FISCAL IMPACT
There is no fiscal impact as a result of this report itself.

ATTACHMENTS
A Resolution
B PG&E CARE Program Guidelines
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June 6, 2023 4
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RESOLUTION 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA SETTING HOUSEHOLD

INCOME LEVELS FOR UTILITY USERS TAX EXEMPTIONS FOR FISCAL YEAR (FY) 2023/24
WHEREAS, Section 3.26.170 (Review) of the Pinole Municipal Code provides for the establishment and modification of classes of exemptions of persons or service from utility users taxes; and
WHEREAS, the City Council held a Public Hearing, on June 6, 2023, to discuss and receive public comment on the tax and whether or not changes to household income levels for utility users tax exemptions should be made; and WHEREAS, the City Council desires to continue to allow exemptions for telephone users tax, electricity users tax and gas users tax based upon the Household Income Thresholds adopted by the State Public Utilities Commission’s California Alternative Rate for Energy (CARE) Program for the 2023/24 budget year.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Pinole that, as provided in Section 3.26.150 of the Pinole Municipal Code, utility customers may qualify for exemption from the telephone users tax (P.M.C. Section

3.26.040), electricity users tax (P.M.C. Section 3.26.050) and gas users tax (P.M.C.

Section 3.26.060) if their total household income does not exceed the following thresholds:

AND BE IT FURTHER RESOLVED THAT the City Manager or his designee, and the City Attorney are hereby authorized and directed, to make all approvals and take all actions necessary or appropriate to carry out the intent of this Resolution. *********************************
Household
Size
Current CARE
Threshold
Previous CARE
Threshold
1-2 Persons $39,440 $36,620
3 Persons $49,720 $46,060
4 Persons $60,000 $55,500
5 Persons $70,280 $64,940
6 Persons $80,560 $74,380
7 Persons $90,840 $83,820
8 Persons $101,120 $93,260
9 Persons $111,400 $102,700
10 Persons $121,680 $112,140
Each additional person, add $10,280 $9,440

ATTACHMENT A
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PASSED AND ADOPTED by the City Council of the City of Pinole this 6th day of June, 2023, by the following vote to-wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 6th day of June, 2023.
____________________________
Heather Bell, CMC
City Clerk
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CARE Program Guidelines
Reduce your energy bill through the CARE Program
To qualify for CARE:
• The PG&E bill must be in your name. (For sub-metered tenants, the energy bill from your landlord must be in your name.)
• You must live at the address to which the discount applies. • Another person (besides your spouse) can’t claim you as a dependent on an income tax return.
• You must not share an energy meter with another home. • You must account for all sources of qualifying household income and meet the program income guidelines.
• You must notify PG&E if your household no longer qualifies for the CARE discount.
• After you enroll, you may need to provide proof of qualifying household income, including IRS tax returns. You may also be required to participate in the Energy Savings Assistance Program.
• Your monthly electric usage must not exceed six times the Tier 1 allowance. This is the lowest-priced rate tier within PG&E’s standard Tiered Base Plan. • You must renew your eligibility every two years (or every four years if you’re on a fixed income).
• Qualification is based on the total income of everyone living in the home or participation in qualifying public assistance programs.

Qualifying for CARE based on public assistance program participation You may qualify for the CARE Program if you or someone in your household takes part in any of the following public assistance programs.
• Low Income Home Energy Assistance Program (LIHEAP)
• Women, Infants, and Children (WIC)
• CalFresh/SNAP (Food Stamps)

ATTACHMENT B
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CARE Program Guidelines
• CalWORKs (TANF) or Tribal TANF
• Head Start Income Eligible (Tribal Only)
• Supplemental Security Income (SSI)
• Medi-Cal for Families (Healthy Families A & B)
• National School Lunch Program (NSLP)
• Bureau of Indian Affairs General Assistance
• Medicaid/Medi-Cal (under age 65)
• Medicaid/Medi-Cal (age 65 and over)
Qualifying for CARE based on household income
Add all household members' incomes from all eligible sources for your total gross annual household income. The total combined gross annual household income must be at or below the amounts shown in the following table.

COVID-19 NOTE: Household income is calculated as your income as of the date you apply. Your income eligibility is based on current earnings of all persons living in your household going forward. It is not based on your past income, so if you have had a change in circumstances such as job loss or decreased wages, you may now qualify.

Number of Persons in Household Total Gross Annual Household Income* 1-2 $39,440 or less
3 $49,720 or less
4 $60,000 or less
5 $70,280 or less
6 $80,560 or less
7 $90,840 or less
8 $101,120 or less
9 $111,400 or less
10 $121,680 or less
Each additional person, add $10,280
*Before taxes based on current income sources. Valid through May 31, 2024. 499 of 829
CARE Program Guidelines
Household income includes all taxable and nontaxable revenues from all people living in the home. It includes, but is not limited to the following sources:
• Wages
• Salaries
• Interest and dividends
• Spousal and child support payments
• Public assistance payments
• Social Security and pensions
• Housing and military subsidies
• Rental income
• Self-employment income
• All employment-related, non-cash income
PLEASE NOTE: Your household income must meet the program income guidelines. https://www.pge.com/en_US/residential/save-energy-money/help-paying-your-bill/longer-termassistance/care/program-guidelines.page 500 of 829

CITY COUNCIL REPORT
REPORT
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: REVISED PROPOSED FISCAL YEAR (FY) 2023/24 OPERATING

AND CAPITAL BUDGET

RECOMMENDATION
City staff recommends that the City Council review the Revised Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget and provide direction to staff for changes to incorporate into the next draft of the document, the Final Proposed version.

BACKGROUND
The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. City staff is responsible for preparing a proposed budget for City Council’s consideration, modification, and adoption.

As noted above, the City goes through an annual process of developing a budget for the upcoming fiscal year. The City’s budget is considered an “incremental” budget, meaning that the budget for the upcoming year is developed based on the current year’s budget and includes incremental changes. City staff takes the following steps to create the Preliminary Proposed budget:
• Finance Department uses the current FY 2022/23 budget, which incorporates any mid-year changes approved by the City Council, as the starting point; • Finance Department creates a “baseline” budget for FY 2023/24 by taking the ongoing revenues and expenditures included in the current FY 2022/23 budget and factoring in known or assumed changes to revenues and expenditures (i.e., forecasted changes to different revenue streams, general inflation, known changes to debt service, etc.);
• Departments review and confirm the known and assumed changes incorporated into the baseline budget;
• Departments submit requests for changes from the baseline budget to address proposed special projects or increased service levels; and 11A
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• Finance Department and City Manager consider department requests for changes to the baseline budget and prepare a Preliminary Proposed budget for the City Council’s consideration.

City staff presented the baseline General Fund budget to the Finance Subcommittee on April 12, 2023 and to the City Council at a special meeting on April 25, 2023 to receive feedback on the assumptions contained in the baseline budget. The Finance Subcommittee and City Council did not direct staff to make any changes to the baseline General Fund budget. Staff has reviewed and revised the baseline budget multiple times to ensure that it does not include any one-time revenues or expenditures and that all of the estimates it contains are as precise as feasible. This resulted in a final baseline budget.

City staff is required by the City’s Financial Policy on a Structurally Balanced Budget to create a proposed General Fund operating budget that is structurally balanced, meaning that ongoing revenues equal or exceed ongoing expenditures. The final baseline General Fund budget contained a shortfall of approximately $274,000. City staff collaborated to identify ongoing General Fund expenditure reductions in order to eliminate that gap. This resulted in a Preliminary Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget that is structurally balanced.

City staff presented the Preliminary Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget to the City Council at its meeting on May 16, 2023. The City Council did not direct staff to make any changes. Staff has prepared the Revised Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget for City Council consideration.

REVIEW AND ANALYSIS
The Revised Proposed budget contains staff’s recommendations regarding revenues and expenditures for FY 2023/24. The total (all funds) revenue budget is approximately $47.2 million. The City’s total (all funds) expenditure budget is approximately $76.5 million. The Revised Proposed budget is structurally balanced, meaning that ongoing revenues are sufficient to cover ongoing expenditures. Onetime expenditures are paid for using one-time revenues and other sources, including fund balance, which is why total expenditures can exceed total revenues. The budget projection assumes a net use of fund balance of $29.3 million for all funds combined as shown in Table 1 below. The majority of the use of fund balance is for several large, multi-year capital improvement projects, notably in the wastewater enterprise fund. It is important to note that the total estimated costs of capital projects are budgeted in year one (FY 2023/24) of the Capital Improvement Plan (CIP) although some projects may take several years to complete. The total costs are budgeted up front to earmark the full amount of funding needed to complete the CIP projects. 502 of 829
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Table 1 – All Funds Budgeted Revenues and Expenditures
The General Fund (including Measure S 2006 and 2014) total revenue budget is approximately $25.6 million, and its total expenditure budget is approximately $34.5 million. The Revised Proposed FY 2023/24 Operating and Capital Budget includes the use of approximately $8.9 million from the General Fund and Measure S unassigned fund balance to fund several one-time capital projects that were budgeted in the FY 2022/23 Operating and Capital Budget but were not completed and have been carried over.

The Revised Proposed budget for FY 2023/24 is a status quo budget, meaning that it does not include any significant new City programs or services, and does not include any new City staff positions. The Revised Proposed budget recommends that the City carry out the same ongoing programs and activities in FY 2023/24 as it has in the current fiscal year.

City staff will undertake a thoughtful and substantial set of programs and activities in FY 2023/24. Staff will complete routine work and staff-initiated special projects to Fund
Estimated
Beginning
Fund Balance
July 1, 2023
Total
Revenues
Total
Expenditures
Contribution
To/(From)
Fund Balance
Estimated
Ending
Fund Balance
June 30, 2024
General Fund
General Fund (including Measure S 2006 and 2014) $ 9,848,344 $ 25,610,623 $ 34,504,230 $ (8,893,608) $ 954,736 General Reserve Fund 9,367,440 764,520 - 764,520 10,131,960 Equipment Reserve Fund 121,166 150,000 205,000 (55,000) 66,166 Special Revenue Funds
Gas Tax Fund 535,954 1,046,400 1,980,986 (934,586) (398,632) Restricted Real Estate Maintenance Fund 178,876 39,991 26,000 13,991 192,867 Public Safety Augmentation Fund 377,419 241,853 482,009 (240,156) 137,263 Traffic Safety Fund 277,267 46,500 21,595 24,905 302,172 Supplemental Law Enforcement Fund 427,819 166,600 339,864 (173,264) 254,555 NPDES Storm Water Fund (122,454) 253,422 364,769 (111,347) (233,801) Recreation Fund - 1,288,997 2,135,264 (846,267) (846,267) Building & Planning Fund (565,001) 1,411,477 2,151,083 (739,606) (1,304,607) Refuse Management Fund 108,298 66,060 174,358 (108,298) - Solid Waste Fund 2,048,446 368,000 589,381 (221,381) 1,827,065 Measure C/J Fund 2,071,416 1,152,257 1,023,719 128,538 2,199,954 Rate Stabilization Fund 217,153 15,000 - 15,000 232,153 Asset Seizure-Adjudicated Fund 41,658 - 41,236 (41,236) 422 Growth Impact Fund 3,136,824 1,039,594 1,348,000 (308,406) 2,828,418 Housing Assets Fund 8,275,331 55,000 339,254 (284,254) 7,991,077 Capital Projects Funds
Lighting & Landscaping District Fund 44,896 63,911 85,175 (21,264) 23,632 Pinole Valley Caretaker Fund 14,017 15,000 15,002 (2) 14,015 Public Facilities Fund 471,649 - 70,000 (70,000) 401,649 City Street Improvements Fund 1,497,987 2,064,683 2,232,004 (167,321) 1,330,666 Arterial Streets Rehabilitation Fund 755,361 250,000 758,624 (508,624) 246,737 Parks Grants 25,236 189,758 189,758 - 25,236
Enterprise Funds
Sewer Enterprise Fund 19,159,654 9,254,209 24,145,339 (14,891,130) 4,268,524 Cable Access Television (PCTV) - 535,052 682,056 (147,004) (147,004) Information Systems Fund - - -
Fiduciary/Agency Funds
Pension Fund 14,521,075 837,168 2,295,480 (1,458,312) 13,062,763 Recognized Obligation Retirement Fund - 255,000 251,177 3,823 3,823 Total $ 72,835,831 $ 47,181,075 $ 76,451,363 $ (29,270,287) $ 43,565,544 503 of 829
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improve efficiency and services; 2020-2025 Strategic Plan “strategies”; Capital Improvement Plan (CIP) projects; and other Council-directed special projects. These Council-directed special projects, which are all consistent with City goals, are listed below. They are sorted by level of completion.

Nearly Complete
• Continuing to implement additional City-coordinated community events (United Against Hate Week, Earth Month, etc.)
• Development of the Climate Action and Adaptation Plan (CAAP) • Disposal and/or visioning for surplus City property
• Development of regulations regarding single-use plastics Partially Complete
• Research on options for just cause eviction regulations • Research on a potential citywide project labor agreement (PLA) • Research on steps the City would need to take to establish a public bank • Creation of a sister city agreement
• Creation of a public art program/City mural program update • Implementation of a City of Pinole job fair
• Implementation of a weatherization program
Recently Underway
• Research on additional food security and recovery activities Not Yet Underway
• Options for Old Town wayfinding signage
• Completion of an electric vehicle (EV) charging station feasibility study • Research on the process required to establish a fire prevention maintenance district
• Establishing a business development/community help reserve • Establishing a revitalization reserve
City staff believes that it will be able to complete all of the Council-directed special projects listed above by the end of FY 2023/24, and they have been included in the Revised Proposed budget, but staff does not have the capacity to take on any additional special projects. Staff recommends that the City adopt a practice of not adding any special projects mid-fiscal year unless an existing comparable special project is eliminated.

Structural Balance
As noted above, it is a goal of the City’s Financial Policy on a Structurally Balanced Budget, and a public finance best practice, to create a structurally balanced proposed budget. Table 1 below shows the ongoing General Fund revenues and expenditures in the Revised Proposed baseline budget and illustrates the balance. The small 504 of 829
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surplus of $71,205 mainly results from savings identified in the fire services agreement with the Contra Costa County Fire Protection District.

Table 1 - Revised Proposed Baseline Budget
FY 2023/24
Revised Proposed
Baseline Budget
Sources
PROPERTY TAX $ 5,678,211
SALES TAX 4,621,023
LOCAL SALES TAX - MEASURE S 2006 & 2014 4,972,000
UTILITY USERS TAX 2,085,485
FRANCHISE TAX 794,658
INTERGOVERNMENTAL TAX 2,319,918
TRANSIENT OCCUPANCY TAX 453,200
BUSINESS LICENSE 450,014
CHARGES FOR SERVICES 1,432,539
OTHER REVENUES 558,095
Total Revenues 23,365,143
TRANSFERS IN 2,245,480
Total Sources 25,610,623
Uses
SALARIES & WAGES 9,359,141
BENEFITS 6,219,651
OPERATIONS AND MAINTENANCE 2,166,288
CCCFPD FIRE SERVICES AGREEMENT 5,391,485
CAPITAL OUTLAY 332,990
DEBT SERVICE 611,107
Total Expenditures 24,080,662
TRANSFERS OUT 1,458,756
Total Uses 25,539,418
Net Surplus/(Deficit) $ 71,205
The General Fund Revised Proposed Budget consists of the baseline budget (ongoing operating budget), one-time operating budget items such as special Council-directed initiatives, and capital improvement projects that are funded by the General Fund and Measure S Funds. The graphic below depicts the composition of the Revised Proposed Budget. As shown, the budget assumes the use of $9.0 million of fund balance. Table 2 on the following page provides a detailed list of the one-time budget items and capital improvement projects to be funded by available unassigned fund balance.
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Table 2 – One-Time Budget Items and Capital Improvement Projects (Some are Projects Budgeted in FY 2022/23, but Not Completed, so Carried Forward to FY 2023/24)
Baseline Budget
Total Ongoing Expenditures $ 25,539,418
One-Time Items and Initiatives
Diversity, Equity, and Inclusion (DEI) Consulting 40,000 Digital Billboard 25,000
Miscellaneous Consulting 20,000
Citywide Records Project Support 11,300
Policies & Procedures Update Support 20,000
Strategic Financial Planning Support 40,000
Economic Development Branding 15,000
Economic Development Strategy Year 1 Implementation 71,416 Holiday Lights Over San Pablo Ave. 30,000
Event Planning Vendor 30,000
City Hall Landscaping Improvements 20,000
CERT Program Supplies 20,000
Citizen Request Software 15,000
Alex Clark Room Transformation 20,000
Dispatch Chair Replacement 15,324
City Clerk Furniture Replacement 5,000
City Council Furniture Replacement 15,000
Weatherization/Energy Efficiency 250,000
Revised Proposed
Budget
$34,504,230
Baseline Budget
(Ongoing Operating
Budget)
$25,539,418
One-time Operating
Budget Items
$2,217,552
Capital Improvement
Projects
$6,747,260
Use of Available Fund Balance = $8,964,812
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Street Improvements 200,000
On-Call Consultants for Capital Projects 75,000
Business Development/Community Help Reserve 10,000
Revitalization Reserve 10,000
Pedestrian Bridge Inspection 50,000
Tiny Tots Restroom Walls/Floor Repair and Replacement 11,000 Youth Center Vinyl Flooring 10,000
Citywide Information Technology Refresh and Replacement 122,400 Fire General Liability 151,592
Transfer to Equipment Replacement Fund 150,000
Transfer to General Reserve Fund 764,520
Total One-Time Items and Initiatives 2,217,552
Capital Improvement Projects
Active Transportation Plan 170,000
Emergency Power for Critical Failures 30,000
Recycled Water Feasibility 60,000
Brandt St. Improvements 170,000
Municipal Broadband Feasibility 60,000
Energy Audit 50,000
Facilities & Real Estate Master Plan 200,000
Storm Drainage Master Plan 75,000
Citywide Roof Repairs and Replacement 900,000
City Hall Modernization 125,000
Senior Center Auxiliary Parking 1,327,831
Energy Upgrades 150,000
Senior Center Modernization 115,000
Public Safety Building Modernization 225,000
Park Master Plan 150,000
Skatepark Rehabilitation 150,000
Tree Mitigation 150,000
San Pablo Ave Bridge Replacement 300,000
Safety Improvements at Appian Way & Marlesta 193,029
Pinole Smart Signals 154,302
Safety Improvements at Tennent Ave./Pear & Plum 910,000 Hazel St. Storm Drain Improvements 382,098
Roble Road Drainage Improvements 700,000
Total Capital Improvement Projects 6,747,260
Total Revised Proposed Budget $ 34,504,230
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Balancing Act Survey Results
The City launched its FY 2023/24 Pinole Community Priorities Survey on April 20, 2023 using the Balancing Act online simulation. Respondents were asked to select their top five priorities, then to rank them in order of priority with one (1) being the highest and five (5) being the lowest. As of May 31, 2023, a total of 234 self-selected community members completed the survey. The results are shown in the table 3 below.

Unweighted (not ranked) represents the number of times an item was selected as a priority irrespective of ranking. Weighted (ranked) represents the number of times an item was selected as a priority as well as how it was ranked in order of priority. As shown below, respondents’ top five priorities (unweighted and weighted) are pavement maintenance and rehabilitation; parks and facilities maintenance; public safety services; community services; and economic development.

Table 3 – FY 2023/24 Pinole Community Priorities Survey Results

NEXT STEPS
City staff invites the feedback of the City Council and members of the public on the Revised Proposed budget at the City Council’s June 6, 2023 meeting. The City has also developed a Revised Proposed Fiscal Year (FY) 2023/24 – 2027/28 Five-Year Capital Improvement Plan (CIP), which contains the capital budget for FY 2023/24 and a conceptual capital budget for FY 2024/25 – FY 2027/28.

Following the June 6, 2023 Council meeting, staff will incorporate the Council’s feedback as well as additional staff-generated content into a Final Proposed version.

Staff plans to present the resulting version of the budget, the Final Proposed budget, to the City Council on June 20, 2023.

FISCAL IMPACT
Item
Unweighted
(not ranked) Item
Weighted
(ranked)
Pavement Maintenance and Rehabilitation 148 Pavement Maintenance and Rehabilitation 148.35 Parks and Facilities Maintenance 129 Public Safety Services 137.45 Public Safety Services 124 Parks and Facilities Maintenance 117.82 Community Services 117 Economic Development 107.82
Economic Development 112 Community Services 104.30
Community Spaces and Facilities 100 Community Spaces and Facilities 93.88 Road Safety 92 Road Safety 83.85
Climate and Environmental Sustainability 82 Climate and Environmental Sustainability 78.40 Active Transportation 63 Active Transportation 66.00
Financial Reserves 49 Financial Reserves 44.27
Housing Assistance 39 Housing Assistance 37.65
Other Ideas 37 Other Ideas 35.03
Municipal Broadband 22 Municipal Broadband 20.47
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The City Council’s review and direction on the Revised Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget does not itself have any fiscal impact on the City. The fiscal impact of the Revised Proposed budget is well described in the budget document itself.

ATTACHMENTS
A – Revised Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget 509 of 829

OPERATING AND

CAPITAL BUDGET
City of Pinole
FISCAL YEAR 2023/24
Revised Proposed - June 6, 2023

ATTACHMENT A
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June 20, 2023
Dear City Council and Residents -
City staff is pleased to present the Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget (“FY 2023/24 Budget”).

City staff is responsible for preparing a proposed budget for City Council’s consideration.

The FY 2023/24 Budget incorporates input that was provided by the City Council and members of the community through multiple meetings of the Finance Subcommittee, City Council, and other engagement opportunities.

FY 2023/24 Budget is a structurally balanced, status quo budget. This means that ongoing revenues are sufficient to cover ongoing expenditures, and that service levels and revenue mechanisms in the budget are essentially the same as those in the current year budget, FY 2022/23.

The Pinole community demonstrated incredible resilience in 2020 and 2021 while facing COVID-19 and other challenges. The City maintained all core municipal services during that period. As COVID-19 waned, in FY 2021/22 and FY 2022/23 the City began work on and completed a number of special projects and program expansions to improve City operations and community quality of life. The City added a number of new staff positions in FY 2022/23 to add capacity, and also entered a contract with Contra Costa County Fire Protection District (CCCFPD) for fire protection and emergency medical services. The City’s accomplishments in 2022 and plans for 2023 are well-summarized in the City of Pinole 2022 Year in Review and 2023 Look Ahead document, which was recently published.

In FY 2023/24, the City will continue to work on completing the City’s 2020 – 2025 Strategic Plan strategies, Capital Improvement Plan (CIP) projects, routine staff work, staff-initiated process improvements, and other Council-directed special projects. These include the implementation of additional community events, development of a Climate Action and Adaptation Plan (CAAP), development of an Active Transportation Plan, and feasibility assessments regarding a public bank, municipal broadband, and recycled water. It is a thoughtful and ambitious work program that will create improved services and plans for a better future. The FY 2023/24 Budget does not include any new City positions.

CITY OF PINOLE
Office of the City Manager
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Looking to the future, the City will complete an updated Long-Term Financial Plan (LTFP) in summer or fall 2023. While the FY 2023/24 Budget is structurally balanced, and the City’s long-term financial forecast shows that ongoing City revenues are expected to generally be sufficient to cover ongoing routine City services, existing City revenue mechanisms are not going to be sufficient to address the City’s two main unfunded liabilities, which are deferred capital maintenance and other post-employment benefits (medical insurance coverage for retired City employees). The LTFP will illustrate all of the City’s mandatory and discretionary future financial obligations and identify how to address them.

A key goal of the City’s is to engage with the community and provide welcoming, highquality services. City staff looks forward to working with you to make Pinole the best that it can be for current and future generations. Please connect and engage with the City through its numerous platforms.

I would like to thank all of the members of the community that participated in this year’s budget development process, as well as the City’s Finance Department for preparing the budget.

Sincerely,
Andrew Murray
City Manager
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CITY OF PINOLE
FISCAL YEAR (FY) 2023/24 OPERATING AND CAPITAL BUDGET

TABLE OF CONTENTS
Transmittal Letter.......................................................................................................................i Table of Contents.....................................................................................................................iii Executive Summary..................................................................................................................1 Executive Summary.................................................................................................................3 Background...............................................................................................................................9 Elected Officials and Department Heads ...............................................................................11 Strategic Plan 2020 – 2025 Vision, Mission, and Goals.........................................................13 Profile of the City ...................................................................................................................14 City Organizational Structure.................................................................................................15 Budget Development Process and Budget Award ...............................................................17 Budget Development Process ...............................................................................................19 Budget Award........................................................................................................................23 Revenue and Expenditure Summaries ..................................................................................25 General Fund Revenue and Expenditures.............................................................................27 Major Non-General Funds .....................................................................................................39 All Funds Revenue and Expenditures....................................................................................43 Long-Term Financial Forecast...............................................................................................57 Budget Positions....................................................................................................................59 Labor Allocations...................................................................................................................63 Department Budgets...............................................................................................................65 Elected Officials.....................................................................................................................67 City Council .......................................................................................................................67 City Treasurer....................................................................................................................73 Appointed Officials.................................................................................................................75 City Manager .....................................................................................................................75 Information Technology .................................................................................................80 City Attorney ......................................................................................................................83 City Clerk ...........................................................................................................................87 Administration........................................................................................................................91 City of Pinole v
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Finance..............................................................................................................................91 Human Resources .............................................................................................................97 Public Safety .......................................................................................................................103 Police...............................................................................................................................103 Fire ..................................................................................................................................117 Public Works .......................................................................................................................119 Administration & Engineering...........................................................................................127 Road Maintenance...........................................................................................................129 Facility Maintenance ........................................................................................................132 National Pollutant Discharge Elimination System (NPDES) Storm Water ........................135 Park Maintenance............................................................................................................137 Waste Reduction .............................................................................................................140 Lighting & Landscape District...........................................................................................141 Water Pollution Control Plant ...........................................................................................142 Community Development ....................................................................................................149 Planning...........................................................................................................................155 Building Inspection...........................................................................................................157 Successor Agency Administration....................................................................................160 Housing Assets for Resale...............................................................................................161 Code Enforcement...........................................................................................................162 Economic Development ...................................................................................................164 Community Services............................................................................................................165 Administration..................................................................................................................171 Recreation .......................................................................................................................173 Senior Center ..............................................................................................................173 Tiny Tots .....................................................................................................................176 Youth Center ...............................................................................................................178 Swim Center................................................................................................................181 Memorial Hall ..............................................................................................................182 Tennis .........................................................................................................................183 Library Services...........................................................................................................184 Animal Control.............................................................................................................185 Pinole Community Television...........................................................................................186 General Government ...........................................................................................................193 Schedule of Transfers .................................................................................................197 Debt Obligations..........................................................................................................199 Appendix ...............................................................................................................................201 Accounting Basis.................................................................................................................203 Monitoring the Budget .........................................................................................................203 Fund Structure.....................................................................................................................204 Glossary of Budget Terms & Acronyms ...............................................................................207 Financial and Investment Policies........................................................................................213 Employee Compensation and Benefits ................................................................................217 City of Pinole vi 517 of 829
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EXECUTIVE SUMMARY
The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. City staff is responsible for preparing a proposed budget for City Council’s consideration.

The Fiscal Year (FY) 2023/24 Operating and Capital Budget was created through a collaborative, iterative process involving the City Council, community, and City staff and included the creation of a Preliminary Proposed, Revised Proposed, and ultimately Final Proposed budget. The budget development process is more fully described in the Budget Development Process section below.

The Fiscal Year (FY) 2032/24 Operating and Capital Budget is primarily a status quo budget, meaning that it does not include any major changes to City programs or services.

The budget includes the following two noteworthy assumptions:
• A “vacancy savings factor” of 4% to account for savings in salaries and benefits resulting from normal position vacancies; and
• A 3% cost of living adjustment (COLA) for all employees, as the City is in the process of negotiating successor MOUs and compensation plans for all employees.

The City’s all funds revenue in the Fiscal Year (FY) 2023/24 Operating and Capital Budget is approximately $47.2 million, and the all funds expenditures are approximately $76.5 million. The budget projection assumes a net use of fund balance of $29.3 million for all funds combined as shown in Table 1 below. The majority of the use of fund balance is for several large, multi-year capital improvement projects, notably in the wastewater enterprise fund. Important to note that the total estimated costs of capital projects are budgeted in year one (FY 2023/24) of the Capital Improvement Plan (CIP) although some projects may take several years to complete. The total costs are budgeted up front to earmark the full amount of funding needed to complete the CIP projects.

City of Pinole 3
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Executive Summary
Table 1 – All Funds Budgeted Revenues and Expenditures
The General Fund (including Measure S 2006 and 2014 Funds) revenue is approximately $25.6 million, and General Fund expenditures are approximately $34.0 million. The budget includes the use of fund balance in a number of funds to complete one-time projects.

The budget includes a transfer from the General Fund to the General Reserve Fund to meet the City’s Reserve Policy requirement of maintaining a General Reserve balance equal to 50% of total ongoing General Fund expenditures. The budget anticipates a General Reserve balance of $10.3 million, General Fund unassigned fund balance of $954,736 million, and a Pension Trust Fund balance of $13.1 million at the end of FY 2023/24.

The budget includes funding for a number of Council-directed special projects, beyond staff’s baseline work, Strategic Plan strategies, and Capital Improvement Plan (CIP) projects. These Council-directed special projects are the following:

Fund
Estimated
Beginning
Fund Balance
July 1, 2023
Total
Revenues
Total
Expenditures
Contribution
To/(From)
Fund Balance
Estimated
Ending
Fund Balance
June 30, 2024
General Fund
General Fund (including Measure S 2006 and 2014) $ 9,848,344 $ 25,610,623 $ 34,504,230 $ (8,893,608) $ 954,736 General Reserve Fund 9,367,440 764,520 - 764,520 10,131,960 Equipment Reserve Fund 121,166 150,000 205,000 (55,000) 66,166 Special Revenue Funds
Gas Tax Fund 535,954 1,046,400 1,980,986 (934,586) (398,632) Restricted Real Estate Maintenance Fund 178,876 39,991 26,000 13,991 192,867 Public Safety Augmentation Fund 377,419 241,853 482,009 (240,156) 137,263 Traffic Safety Fund 277,267 46,500 21,595 24,905 302,172 Supplemental Law Enforcement Fund 427,819 166,600 339,864 (173,264) 254,555 NPDES Storm Water Fund (122,454) 253,422 364,769 (111,347) (233,801) Recreation Fund - 1,288,997 2,135,264 (846,267) (846,267) Building & Planning Fund (565,001) 1,411,477 2,151,083 (739,606) (1,304,607) Refuse Management Fund 108,298 66,060 174,358 (108,298) - Solid Waste Fund 2,048,446 368,000 589,381 (221,381) 1,827,065 Measure C/J Fund 2,071,416 1,152,257 1,023,719 128,538 2,199,954 Rate Stabilization Fund 217,153 15,000 - 15,000 232,153 Asset Seizure-Adjudicated Fund 41,658 - 41,236 (41,236) 422 Growth Impact Fund 3,136,824 1,039,594 1,348,000 (308,406) 2,828,418 Housing Assets Fund 8,275,331 55,000 339,254 (284,254) 7,991,077 Capital Projects Funds
Lighting & Landscaping District Fund 44,896 63,911 85,175 (21,264) 23,632 Pinole Valley Caretaker Fund 14,017 15,000 15,002 (2) 14,015 Public Facilities Fund 471,649 - 70,000 (70,000) 401,649 City Street Improvements Fund 1,497,987 2,064,683 2,232,004 (167,321) 1,330,666 Arterial Streets Rehabilitation Fund 755,361 250,000 758,624 (508,624) 246,737 Parks Grants 25,236 189,758 189,758 - 25,236
Enterprise Funds
Sewer Enterprise Fund 19,159,654 9,254,209 24,145,339 (14,891,130) 4,268,524 Cable Access Television (PCTV) - 535,052 682,056 (147,004) (147,004) Information Systems Fund - - -
Fiduciary/Agency Funds
Pension Fund 14,521,075 837,168 2,295,480 (1,458,312) 13,062,763 Recognized Obligation Retirement Fund - 255,000 251,177 3,823 3,823 Total $ 72,835,831 $ 47,181,075 $ 76,451,363 $ (29,270,287) $ 43,565,544 City of Pinole 4
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• Additional City-coordinated community events (United Against Hate Week, Earth Month, etc.);
• Development of the Climate Action and Adaptation Plan (CAAP); • Disposal and/or visioning for surplus City property;
• Development of regulations regarding single-use plastics; • Research on options for just cause eviction regulations; • Research on a potential citywide project labor agreement (PLA); • Research on steps the City would need to take to establish a public bank; • Creation of a sister city agreement;
• Creation of a public art program/City mural program update; • Implementation of a City of Pinole job fair;
• Implementation of a weatherization program;
• Research on additional food security and recovery activities; • Options for Old Town wayfinding signage;
• An electric vehicle (EV) charging station feasibility study; • Research on the process required to establish a fire prevention maintenance district;
• Establishing a business development/community help reserve; and • Establishing a revitalization reserve.

City staff believes that it will be able to complete the Council-directed special projects listed above by the end of FY 2023/24, but does not have the capacity to take on any additional special projects. Staff also recommends that the City adopt a practice of not adding any special projects mid-fiscal year unless an existing special project is taken off of the list.

It is a public finance best practice, and a goal of the City’s Financial Policy on a Structurally Balanced Budget, to create a proposed General Fund operating budget that is structurally balanced, meaning that ongoing revenues equal or exceed ongoing expenditures.

The Fiscal Year (FY) 2023/24 Operating and Capital Budget is structurally balanced in that ongoing revenues equal or exceed ongoing expenditures. The budget does use onetime sources, such as fund balance, for one-time expenditures.

The General Fund Revised Proposed Budget consists of the baseline budget (ongoing operating budget), one-time operating budget items such as special Council-directed initiatives, and capital improvement projects that are funded by the General Fund including the Measure S Funds. The graphic below depicts the composition of the Revised Proposed Budget. As shown, the budget assumes the use of $9.0 million of fund balance. Table 2 on the following page provides a detailed list of the one-time budget items and capital improvement projects.

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Table 2 – One-Time Budget Items and Capital Improvement Projects (Some are Projects Budgeted in FY 2022/23, but Not Completed, so Carried Forward to FY 2023/24) Baseline Budget
Total Ongoing Expenditures $ 25,539,418
One-Time Items and Initiatives
Diversity, Equity, and Inclusion (DEI) Consulting 40,000 Digital Billboard 25,000
Miscellaneous Consulting 20,000
Citywide Records Project Support 11,300
Policies & Procedures Update Support 20,000
Strategic Financial Planning Support 40,000
Economic Development Branding 15,000
Economic Development Strategy Year 1 Implementation 71,416 Holiday Lights Over San Pablo Ave. 30,000
Event Planning Vendor 30,000
City Hall Landscaping Improvements 20,000
CERT Program Supplies 20,000
Citizen Request Software 15,000
Alex Clark Room Transformation 20,000
Dispatch Chair Replacement 15,324
City Clerk Furniture Replacement 5,000
City Council Furniture Replacement 15,000
Revised Proposed
Budget
$34,504,230
Baseline Budget
(Ongoing Operating
Budget)
$25,539,418
One-time Operating
Budget Items
$2,217,552
Capital Improvement
Projects
$6,747,260
Use of Available Fund Balance = $8,964,812
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Weatherization/Energy Efficiency 250,000
Street Improvements 200,000
On-Call Consultants for Capital Projects 75,000
Business Development/Community Help Reserve 10,000
Revitalization Reserve 10,000
Pedestrian Bridge Inspection 50,000
Tiny Tots Restroom Walls/Floor Repair and Replacement 11,000 Youth Center Vinyl Flooring 10,000
Citywide Information Technology Refresh and Replacement 122,400 Fire General Liability 151,592
Transfer to Equipment Replacement Fund 150,000
Transfer to General Reserve Fund 764,520
Total One-Time Items and Initiatives 2,217,552
Capital Improvement Projects
Active Transportation Plan 170,000
Emergency Power for Critical Failures 30,000
Recycled Water Feasibility 60,000
Brandt St. Improvements 170,000
Municipal Broadband Feasibility 60,000
Energy Audit 50,000
Facilities & Real Estate Master Plan 200,000
Storm Drainage Master Plan 75,000
Citywide Roof Repairs and Replacement 900,000
City Hall Modernization 125,000
Senior Center Auxiliary Parking 1,327,831
Energy Upgrades 150,000
Senior Center Modernization 115,000
Public Safety Building Modernization 225,000
Park Master Plan 150,000
Skatepark Rehabilitation 150,000
Tree Mitigation 150,000
San Pablo Ave Bridge Replacement 300,000
Safety Improvements at Appian Way & Marlesta 193,029
Pinole Smart Signals 154,302
Safety Improvements at Tennent Ave./Pear & Plum 910,000 Hazel St. Storm Drain Improvements 382,098
Roble Road Drainage Improvements 700,000
Total Capital Improvement Projects 6,747,260
Total Revised Proposed Budget $ 34,504,230
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Background
Background
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Background – Elected Officials and Department Heads

ELECTED OFFICIALS
Devin Murphy Maureen Toms Anthony Tave
Mayor Mayor Pro Tempore Council Member
Cameron Sasai Norma Martínez-Rubin Roy
Swearingen
Council Member Council Member City Treasurer

DEPARTMENT HEADS
City Manager Andrew Murray
City Attorney (Contract) Eric Casher
City Clerk Heather Bell
Community Development Director Lilly Whalen
Community Services Director Jeremy Rogers
Finance Director Markisha Guillory
Human Resources Director Stacy Shell
Police Chief Neil Gang
Public Works Director Sanjay Mishra
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Background – City of Pinole Strategic Plan 2020-2025
CITY OF PINOLE STRATEGIC PLAN 2020-2025
In February 2020, the City of Pinole adopted a Strategic Plan 2020 – 2025. The Strategic Plan established the following vision, mission, and goals for the City, as well as 22 specific “strategies” (special projects), to be completed over a five-year timeframe, that would help the City achieve the goals.

VISION
Pinole is a safe, vibrant, and innovative community with small town charm and high quality of life.

MISSION
Pinole will be efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.

GOALS

1. Safe and Resilient Pinole: Develop and communicate resilience through quality public safety service delivery, property maintenance policies and practices, and disciplined investment in community assets.

2. Financially Stable Pinole: Ensure the financial health and long-term sustainability of the City.

3. Vibrant and Beautiful Pinole: Facilitate a thriving community through development policies and proactive relationship building.

4. High Performance Pinole: Build an organization culture that is efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.

The City Council held a special strategic planning meeting on April 29, 2023 during which it reaffirmed the vision, mission, and goals of the Strategic Plan and made some adjustments to some strategies.

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Background – Profile of the City

PROFILE OF THE CITY
The City is primarily a residential community located in the San Francisco Bay Area on the shores of San Pablo Bay in West Contra Costa County. Highway Interstate 80, which traverses Pinole, connects the San Francisco/Oakland metropolitan area with Sacramento and points east. Pinole is linked to central Contra Costa County which includes the cities of Martinez, Concord, and Pleasant Hill by State Route 4 which begins just north of Pinole and connects with Interstate 680. There are approximately foursquare miles of land included in Pinole’s boundary. The City’s population on January 1, 2022 was 18,628, according to the California Department of Finance.

The City of Pinole is a general law city that was incorporated on June 25, 1903. The City operates under a Council-Manager form of operation, whereby policies of the City Council are administered by a City Manager who is appointed by the City Council. All municipal departments operate under the supervision of the City Manager. The Council consists of five members who are elected at large for four-year overlapping terms. The Council elects one of the Council members to serve as Mayor each year.

The City is a full-service city that provides the following services: public safety (police), public works, community services (including recreation and Pinole community television), community development, and general administration services.

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ORGANIZATIONAL STRUCTURE
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BUDGET DEVELOPMENT PROCESS
The City’s budget is created through a collaborative, iterative process involving the City Council, community, and City staff. The City’s budget development process is considered an “incremental” budget process, meaning that the budget for the upcoming year is developed based on the current year’s budget and includes incremental changes.

City staff takes the following steps to create the budget:
• Finance Department uses the current budget, which incorporates any mid-year changes approved by the City Council, as the starting point; • Finance Department creates a “baseline budget” for the upcoming year by taking the ongoing revenues and expenditures included in the current budget and factoring in known or assumed changes to revenues and expenditures (i.e., forecasted changes to different revenue streams, general inflation, known changes to debt service, etc.);
• Departments review and confirm the known and assumed changes incorporated into the baseline budget;
• Departments submit requests for changes from the baseline budget to address proposed special projects or increased service levels;
• Finance Department and City Manager consider department requests for changes to the baseline budget and prepare a Preliminary Proposed budget for the Finance Subcommittee and/or City Council’s consideration; • Finance Department incorporates changes and prepares the Revised Proposed budget for the Finance Subcommittee and/or City Council’s consideration;
• Finance Department incorporates any final changes as necessary and submits the Final Proposed Budget to the City Council for adoption.

City staff presented the General Fund baseline budget to the Finance Subcommittee on April 12, 2023 and to the City Council on April 25, 2023 (budget workshop). At the April 25, 2023 meeting, staff asked the City Council whether it would like to add any special projects or other changes to the baseline budget. The City Council did not direct staff to add any additional items to the budget. Staff then prepared the Preliminary Proposed budget and the status quo ten-year financial forecast, which was to the City Council on May 16, 2023. At that time, the City Council did not direct staff to make any changes. City staff has prepared this Revised Proposed budget which will be presented to the City Council on June 6, 2023.

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KEY MILESTONES OF THE DEVELOPMENT OF THE BUDGET AND CIP FOR FY 2023/24
March 14,
2023
•Department Proposed FY 2023/24 Budget Requests due to Finance April 12,
2023
•Finance Subcommittee Meeting
•FY 2023/24 General Fund Baseline Budget
•Draft FY 2023/24 - FY 2027/28 Five-Year Capital Improvement Plan (CIP) April 13-
20, 2023
•Budget Review Meetings
•City Manager and Finance Department meet with Department Directors to review and discuss proposed budgets
April 25,
2023
•City Council Special Meeting (Budget Workshop)
•FY 2023/24 General Fund Baseline Budget
•Proposed Projects for FY 2023/24 - FY 2027/28 Five-Year Capital Improvement Plan (CIP)
May 16,
2023
•City Council Meeting
•Preliminary Proposed FY 2023/24 Operating and Capital Budget •Preliminary Proposed FY 2023/24 Five-Year Capital Improvement Plan (CIP) •Preliminary Status Quo Ten-Year Financial Forecast for FY 2023/24 - FY 2032/33
June 6,
2023
•City Council Meeting
•Revised Proposed FY 2023/24 Operating and Capital Budget •Revised Proposed FY 2023/24 Five-Year Capital Improvement Plan (CIP) June 20,
2023
•City Council Meeting
•Adopt Final Proposed FY 2023/24 Operating and Capital Budget •Adopt Final Proposed FY 2023/24 Five-Year Capital Improvement Plan (CIP) •Adopt FY 2023/24 Appropriations Limit
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BUDGET AWARD
The City received its nineth consecutive Operating Budget Excellence Award from the California Society of Municipal Finance Officers (CSMFO) for its FY 2022/23 budget. The City previously received the Meritorious Award for its FY 2005/06 through FY 2010/11 budgets, and Outstanding Financial Reporting for its FY 1995/96 through FY 2000/01 budgets. The award reflects the commitment of the City to meeting the highest principles of government budgeting. To receive this award, the City had to satisfy nationally recognized guidelines for effective budget presentation.

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Revenue and Expenditure Summaries
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REVENUE AND EXPENDITURE SUMMARIES
The City’s General Fund accounts for all general revenues received by the City. The General Fund supports various City operations, including primarily public safety. The City also has numerous other funds that account for revenue received and expended for specific purposes.

GENERAL FUND REVENUE
The major revenue sources for the General Fund are property tax, sales tax, utility users’ tax, intergovernmental tax, franchise fees, business license tax, and transient occupancy tax. The City’s Finance Department creates the estimates of these General Fund revenues for the budget using economic information obtained from several sources, including the State of California, Contra Costa County, and third-party consultants.

Estimates of revenues generated by City departments are prepared by the respective department with assistance from the Finance Department. Each of these revenue sources is described in detail below.

Total General Fund (including Measure S 2006 and 2014 Funds) revenue is projected to be $25.6 million, including transfers in, as summarized below.

Revenue Category FY 2023/24
Budget
% Total
Budget
Property Taxes $5,678,211 22%
Sales and Use Taxes 4,621,023 18%
Sales and Use Taxes - Measure S 2006 and 2014 4,972,000 19% Utility Users Tax 2,085,485 8%
Franchise Taxes 794,658 3%
Transient Occupancy Tax 453,200 2%
Business License Tax 450,014 2%
Intergovernmental Taxes 2,319,918 9%
Public Safety Charges 1,432,539 6%
Other Revenues 558,094 2%
Transfers In 2,245,480 9%
Total $25,610,623
Property Tax
Property tax is an ad valorem tax imposed on real property (land and permanently attached improvements such as buildings) and tangible personal property (movable property). The fixed statutory rate is 1% of assessed valuation. Assessed value is based on the 1975 property values with subsequent increases limited to 2% or CPI growth, whichever is less. However, when there is a change in property ownership, property renovation or new construction, property is reappraised at its full current market value.

Proposition 8 allows the County Assessor to decrease these assessed values when City of Pinole 27 544 of 829
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property values decline and recapture these valuations back to the original amounts in the following years if property values increase.

The General Fund receives on average 19% of the total ad valorem property taxes levied (excluding voter approved tax overrides pledged for the retirement of bonded debt) on property located within the City’s boundary (exclusive of the Redevelopment Project Areas). Property tax settlements are received in December (55%), April (40%) and June (5%). Property tax is imposed and collected by the County. Contra Costa County is on a Teeter Plan. The County absorbs the delinquencies under this plan. The chart below illustrates the breakdown of the agencies that receive the property tax dollar.

The City uses property tax estimates provided by consulting firm HdL as the basis for the budget. For FY 2023/24, property tax is estimated to be $5.7 million, a 19% increase over the FY 2022/23 revised budget. The increase is largely due to the increase in residual property tax revenue that the City expects to receive from the former Redevelopment agency due to the retirement of outstanding debt.

Property Tax Dollar Breakdown
Sales Tax
Sales tax is the General Fund’s single largest revenue source. The City’s 9.75% Sales tax is levied on all merchandise and includes the 1% Bradley Burns Sales Tax, and Local Sales and Use Taxes Measure S 2006 (0.5%) and Measure S 2014 (0.5%) both of which have no sunset date. The City uses sales tax estimates provided by consulting firm HdL as the basis for the budget. For FY 2023/24, General Fund sales tax, including Measure S 2006 and 2014, is projected to be $9.6 million, a 1% increase over the FY 2022/23 revised budget.

West Contra Costa
Unified
34%
Pinole General
Fund
19%
County General
14%
K-12 Schools ERAF
14%
Community
College District
5%
East Bay Regional
Park
3%
Community
College ERAF
2%
Health Care,
Library, EBMUD
5%
Other
3%
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Sales Tax Dollar Breakdown
Utility Users’ Tax
Utility Users’ Tax (UUT) is levied in accordance with Chapter 3.26 of the Municipal Code, amended in 2018 which levies an 8% tax on the value public utilities services consumed within the City limits for electricity, natural gas, and telecommunications. Low-income households are eligible for exemption from payment. The Electorate ratified renewal of the taxing authority in November 2018 with no sunset date. The City estimates UUT based on historical trends and industry resources. For FY 2023/24, UUT is projected to be $2.1 million, an 8% increase over the FY 2022/23 revised budget.

Franchise Fees
Franchise tax is levied on organizations that use the public right of way to furnish gas (PG&E) (1%) and electricity (PG&E) (2%), refuse (Republic Services) (10%), and cable television (Comcast and AT&T) (5%). The various fees are delineated in franchise agreements and are paid directly to the city by these franchisees. Estimates are based on historical experience considering contract amendments which impact future years. For FY 2023/24, franchise tax is projected to be $794,658, a 1% increase over the FY 2022/23 revised budget.

Business License Tax
Business license tax is assessed on all businesses doing business within City limits in accordance with Municipal Code Title 5. The City charges business license tax in accordance with the provisions of Government Code 37101. Pinole’s tax is computed based on a flat tax of $160 (current) per year combined with a variable tax component based on number of employees engaged in each business. Estimates are based on trend State General
Fund

3.94%
Bradley-Burns

1.00%
County Mental
Health/Welfare/P
ublic Safety

1.56%
Measure S 2006

0.50%
Measure S 2014

0.50%
County Public
Safety (Prop 172),

0.50%
Countywide
Transportation
Fund, 0.25%
BART, 0.50%
Contra Costa
Transportation
Authority, 0.50%
CCC Transaction
& Use Tax, 0.50%
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analysis. For FY 2023/24, business license is projected to be $450,014, a 9% increase over the FY 2022/23 revised budget.

Transient Occupancy Tax (Motel or Bed Tax)
Transient Occupancy Tax (TOT) is a 10% tax levied by the City for the privilege of occupying quarters on a transient basis (Chapter 3.24 of Municipal Code). This tax is imposed upon persons staying 30 days or less in a motel or lodging facility. The tax rate is set at the discretion of the City Council, subject to ratification by the City’s electorate.

For FY 2023/24, transient occupancy tax is projected to be $453,200, a 3% increase over the FY 2022/23 revised budget.

Motor Vehicle In-lieu
Motor Vehicle In-lieu (VLF) is the City’s share of motor vehicle license fees levied, collected and apportioned by the State. VLF, also called the “motor vehicle in-lieu tax” is a tax on the ownership of registered motor vehicles which takes the place of taxation of this personal property. The VLF is paid annually at the time vehicle licenses are renewed based on current value adjusted for depreciation. The budget projection is based on projections provided by the City’s property tax consultant HdL. For FY 2023/24, VLF is projected to be $2.3 million, a 5% increase over the FY 2022/23 revised budget.

Public Safety Charges
Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. A portion of the costs of this activity are reimbursed by the City of Hercules and City of San Pablo. Under the current agreement, the City’s recovers approximately 67% of the activity’s budget.

The budget projection is based on the formula provided in the agreement. For FY 2023/24, public safety charges are projected to be $1.4 million, a 2% increase over the FY 2022/23 revised budget. A new agreement is under negotiation as the current agreement expires June 30, 2023.

Other Revenue
Other revenue is made up of all other revenue sources, such as fees, permits, interest income, grants, reimbursements, and other miscellaneous revenue. These revenues are projected primarily using historical trend analysis. The FY 2023/24 budget assumes an average 1% increase over the FY 2022/23 revised budget.

The City completed a comprehensive fee study that resulted in a number of changes to fees beginning in FY 2022/23. The City is still reviewing the fees for the Police Department and development impact fees and expects to present recommendations for changes to those to the City Council sometime during FY 2023/24.

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Transfers In
Transfers in shown in the FY 2023/24 budget comes from the Pension Section 115 Trust to offset the increase in pension costs in the General Fund and Measure S Funds.

The amount transferred is based on the difference between the City’s base year (FY 2018/19) contribution toward employee pensions and the forecasted required City contribution in future years.

GENERAL FUND EXPENDITURES
General Fund revenues are not restricted to any specific use and can be expended on any allowable municipal purpose. For FY 2023/24, total General Fund expenditures are projected to be $34.5 million, including transfers out, as summarized below.

Expenditure Category FY 2023/24
Budget
% Total
Budget
Salaries and Wages $9,359,141 27%
Employee Benefits 6,219,651 18%
Professional/Admin Services 3,952,515 11%
Contra Costa County Fire Protection District 5,391,485 16% Other Operating 292,711 1%
Materials and Supplies 183,200 1%
Interdepartmental Charges (774,328) -2%
Capital Outlay 6,894,974 20%
Debt Service 611,107 2%
Transfers Out 2,373,775 7%
Total $34,504,230
Salaries and Wages
The forecast for salaries and wages is based on the City’s current staffing level (116) fulltime equivalents (FTEs), future salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs), and an assumption about salary increases for classifications after current labor MOUs expire (3% annually). The forecast includes a savings factor equal to 4% of total annual salary and benefits expenditures to account for savings resulting from position vacancies. For FY 2023/24, salaries and wages are projected to be $9.4 million, am 18 % decrease over the FY 2022/23 revised budget. The decrease is due to the transition of 16 Fire Department staff to Con Fire.

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Employee Benefits
The cost of retirement benefits is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation report, the most recent of which is as of July 2021. The forecast reflects the net cost to the City (the required total contribution minus the employee contributions). All classic employees currently contribute the required employee contribution plus a portion of the employer’s contribution for a total of 15%.

Other benefits include employee medical/dental/vision care, workers’ compensation, and others. The benefits cost in the forecast is based primarily trends and information provided by service providers.

For FY 2023/24, benefits are projected to be $6.2 million, a 17% decrease over the FY 2022/23 revised budget. The decrease is due to the transition of 16 Fire Department staff to Con Fire.

Professional and Administrative Services
Professional and administrative services includes City Attorney services, temporary services, network and software maintenance, and equipment and building maintenance.

Contract services with other government agencies, such as the County animal services and library services, are also included in professional services. This category is primarily projected based on historic trends. For FY 2023/24, professional and administrative services are projected to be $4.0 million, a 9% decrease over the FY 2022/23 revised budget. The decrease is mainly due to the reduction in non-personnel expenses resulting from the transition of the Fire Department to Con Fire.

Contra Costa County Fire Protection District Fire Services Agreement Effective March 1, 2023, the City entered into an agreement with the Contra Costa County Fire Protection District (CCCFPD) to provide fire protection services to Pinole residents.

For FY 2023/24, the cost is $5.4 million per the approved five-year agreement.

Other Operating Expenses
Other operating expenses include all other expenditure categories, such as travel/training, office expenses, utilities, indirect costs, and materials and supplies. This category is projected based on historic trends. For FY 2023/24, other operating expenses are projected to be $292,711, a 2% increase over the FY 2022/23 revised budget.

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Capital Outlay
Capital outlay includes non-major asset acquisition and improvements, such as computer equipment and furniture, as well as several major capital projects. This category is projected based on historic trends as well as estimated costs of capital projects. For FY 2023/24, capital outlay is projected to be $6.9 million.

Capital improvement projects are detailed in a separate Five-Year Capital Improvement Plan (CIP). Each fiscal year, capital needs are assessed and prioritized through the CIP planning process.

Debt Service
Debt service includes the payment of debt for the 2006 pension obligation bonds (POBs) that were issued to finance the City’s unfunded accrued actuarial liability with CalPERS.

The future years are forecasted based on the long-term debt obligation schedule.

Transfers Out
Transfers out includes the transfers from the General Fund and Measure S to other funds to support Recreation programs, Pinole Community Television (PCTV), vehicle and equipment replacement. Transfers out also includes the transfer from the General Fund to the General Reserve Fund.

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Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund
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City of Pinole 34 551 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund

GENERAL FUND
(Including Measure S 2006 and 2014)
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Revised
Budget
FY 2023/24
Proposed
Budget
Revenue by Category
311 - Property Taxes 4,514,755 4,091,345 4,307,208 4,776,626 5,678,211 312 - Sales and Use Taxes 7,689,917 8,927,361 9,613,625 9,484,095 9,593,023 313 - Utility Users Tax 1,809,832 1,939,726 2,063,773 1,934,150 2,085,485 314 - Franchise Taxes 750,002 751,598 788,146 786,790 794,658 315 - Other Taxes 826,504 795,839 929,466 852,500 903,214 321 - Intergovernmental Taxes 1,952,717 2,034,203 2,108,808 2,215,948 2,319,918 322 - Federal Grants - - - - -
323 - State Grants 40,193 10,951 13,847 40,000 65,882
324 - Other Grants 47,026 287,768 46,937 47,026 47,025
332 - Permits 65,987 77,992 120,780 68,700 108,700
341 - Review Fees 13,730 37,139 42,210 28,000 500
342 - Other Fees 41,929 56,754 23,880 43,194 15,054
343 - Abatement Fees 46,060 3,844 5,127 36,000 33,500
351 - Fines and Forfeiture 16,874 13,166 10,411 22,050 22,050 361 - Public Safety Charges 1,260,013 1,345,588 1,477,492 1,405,108 1,432,539 370 - Interest and Investment Income 289,324 33,340 (134,495) 150,000 150,000 381 - Rental Income 89,661 86,880 96,516 89,896 89,896
383 - Reimbursements 23,257 83,285 16,341 18,674 16,928 384 - Other Revenue 47,205 3,788 35,606 5,100 7,560
392 - Proceeds from Sale of Property 13,855 83,209 240,182 1,000 1,000 393 - Loan/Bond Proceeds 500,000 55,197 - - -
399 - Transfers In from Section 115 Trust - 1,327,427 1,061,736 2,016,612 2,245,480 399 - Transfers In from ARPA Fund - - - 4,090,010
Revenue Total 20,038,840 22,046,398 22,867,595 28,111,479 25,610,623 Expenditures by Category
40 - Salaries and Wages 9,182,685 9,687,549 10,550,396 11,462,312 9,359,141 41 - Employee Benefits 5,315,443 5,492,537 6,030,608 7,496,535 6,219,651 42 - Professional/Administrative Services 2,841,245 3,120,915 4,083,329 4,670,075 9,344,000 43 - Other Operating Expenses 276,628 332,324 304,499 286,311 292,711 44 - Materials and Supplies 152,349 148,389 261,505 229,200 183,200 46 - Interfund/Interdepartmental Charges (807,690) (916,482) (838,609) (683,039) (774,328) 47 - Asset Acquisition, Improvement, Disposal 1,031,960 1,397,824 697,550 3,308,553 6,894,974 48 - Debt Service 606,554 558,607 608,736 596,107 611,107 49 - Transfers Out 1,255,058 1,588,652 3,360,117 2,071,880 2,373,775 Expenditures Total 19,854,232 21,410,315 25,058,131 29,437,934 34,504,230 Expenditures by Department
10 - City Council 210,303 221,252 215,904 188,396 182,212 11 - City Manager 206,565 603,505 527,117 615,943 590,960 12 - City Clerk 183,241 243,065 327,468 586,347 624,354 13 - City Treasurer 8,592 8,286 8,375 8,662 8,727
14 - City Attorney 489,469 489,955 406,476 321,057 320,428 15 - Finance Department 482,166 573,555 561,011 727,747 809,301 16 - Human Resources 430,578 292,727 377,614 768,472 888,227 17 - Non-Departmental 3,495,716 3,534,790 5,274,979 3,629,942 3,950,120 18 - Information Systems 21,748 - - 102,600 3,600
22 - Police Department 8,057,519 8,495,554 9,847,359 10,535,459 11,062,112 23 - Fire Department 4,514,810 5,429,808 5,100,962 5,564,428 5,571,985 34 - Public Works 1,521,779 1,335,586 1,824,492 5,366,545 9,444,870 46 - Community Development 217,153 173,504 263,181 546,464 625,599 55 - Community Services 14,593 8,727 272,629 475,872 421,736 64 - Sewer 50,563
Expenditures Total 19,854,232 21,410,315 25,058,131 29,437,934 34,504,230 Net Operating Results 184,609 636,084 (2,190,536) (1,326,455) (8,893,608) City of Pinole 35 552 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund
Property Taxes,
5,678,211 , 22%
Sales and Use
Taxes, 9,593,023 ,
37%
Utility Users Tax,
2,085,485 , 8%
Franchise Taxes,
794,658 , 3%
Other Taxes,
903,214 , 4%
Intergovernmental
Taxes, 2,319,918 ,
9%
Public Safety
Charges,
1,432,539 , 6%
Other Revenues,
558,095 , 2%
Transfers In ,
2,245,480 , 9%
General Fund Revenue by Type: $25,610,623
Salaries and Wages,
9,359,141 , 26%
Employee Benefits,
6,219,651 , 17%
Professional/Admin
Svcs, 3,952,515 ,
11%
CCCFPD Fire
Services Agreement,
5,391,485 , 15%
Other Operating ,
292,711 , 1%
Materials and
Supplies, 183,200 ,
2%
Interdepartmental
Charges, (774,328), -
2%
Capital Outlay,
6,894,974 , 19%
Debt Service,
611,107 , 2%
Transfers Out,
2,373,775 , 7%
General Fund Expendiures by Type: $34,504,230
City of Pinole 36 553 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund
City Council, 182,212
, 1%
City Manager,
590,960 , 2%
City Clerk, 624,354 ,
2%
City Treasurer, 8,727
, 0%
City Attorney,
320,428 , 1%
Finance Department,
809,301 , 2%
Human Resources,
888,227 , 3%
Non-Departmental,
3,950,120 , 11%
Information Systems,
3,600 , 0% Police Department,
11,062,112 , 32%
Fire Department,
5,571,985 , 16%
Public Works,
9,444,870 , 27%
Community
Development,
625,599 , 2%
Community Services,
421,736 , 1%
General Fund Expendiures by Department: $34,504,230
City of Pinole 37 554 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund
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City of Pinole 38 555 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Major Non-General Funds

MAJOR NON-GENERAL FUNDS
Aside from the General Fund, the City also maintains special revenue funds, capital project funds, and enterprise funds. These funds generate revenue from many sources, such as taxes, charges for services, and user fees. Below find descriptions of the major Non-General Funds.

Special Revenue Funds
Gas Tax Fund - 200
The Gas Tax Fund accounts for the Highway Users Tax Account (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City Limits. These taxes are distributed primarily on the basis of population pursuant to formulas specified in Streets and Highways Code Sections 2105, 2106, 2107, 2107.5, and Section 2103. As a result of the Road Repair and Accountability Act of 2017 (SB1 Beall), funds received as part of the Road Maintenance and Rehabilitation Account (RMRA) Section 2106 are also accounted for in this fund. Gas Tax funds are restricted for use in the construction, improvement, and maintenance of public streets. These funds support both annual operating and capital projects related to streets. It is common for funds that support capital projects to accrue significant fund balances over multiple years while cities save resources over time to invest in large projects, which have greater economies of scale.

For FY 2023/24, revenue is projected to be $1.0 million. Expenditures are projected to be $2.0 million for road maintenance projects. It is anticipated that approximately $934,586 of fund balance will be used for capital projects.

Recreation Fund - 209
The Recreation Fund accounts for program fees, fundraising proceeds, and donations for Recreation programs. Resources are used towards staffing and maintenance costs to operate the programs. The fund receives a transfer in from the General Fund to offset a recurring operating loss. For FY 2023/24, revenue is projected to be $1.3 million.

Expenditures are projected to be $2.1 million. The budget assumes that Recreation programs to be open at full capacity during FY 2023/24.

Building and Planning Fund - 212
The Building and Planning Fund accounts for fees collected for building permits and plan check fees. Fees collected are used to cover the cost involved in plan checks and inspections performed. The City recently conducted a fee study to determine the City’s total cost of providing certain services that have a specific beneficiary. The study recommended changes to the City’s building and planning fees, which is expected to result in increased revenue. Several large developments projects are anticipated to be initiated in FY 2023/24. For FY 2023/24, revenues are projected to be $1.4 million.

Expenditures are projected to be $2.2 million.

City of Pinole 39 556 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Major Non-General Funds Solid Waste Fund – 214
The Solid Waste Fund accounts for funds received from Republic Services, Inc. from a surcharge it assesses on customer rates for solid waste services. These funds are set aside for future solid waste capital projects and for a rate stabilization fund. For FY 2023/24, revenues are budgeted at $368,000 and expenditures are budgeted at $589,381. It is anticipated that approximately $221,831 of fund balance will be used for capital projects.

Measure C/J Fund - 215
The Measure C/J Fund accounts for special override sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program to maintain eligibility for the funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula split (50/50) between population and road mileage. It is common for funds that support capital projects to accrue significant fund balances over multiple years while cities save resources over time to invest in large projects, which have greater economies of scale.

For FY 2023/24, revenues are projected to be $1.2 million. Expenditures are projected to be $1.0 million.

Growth Impact Fund – 276
The Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal, community, wastewater, roadways, and drainage. For FY 2023/24, revenue is budgeted $1.0 million due from developers for several large multiunit developments. Expenditures are projected at $1.3 million for capital projects. It is anticipated that approximately $308,406 of fund balance will be used for capital projects.

Housing Assets Fund – 285
The Housing Assets Fund accounts for resources related to the affordable housing activities and portfolio of the former Redevelopment Agency. Funds must be expended for housing activities. The fund balance has increased in recent years due to the repayment of a significant loan due to the fund. For FY 2023/24, expenditures are projected to be $339,254 for housing administration activities. It is anticipated that approximately $284,254 of fund balance will be used for housing administration activities.

City of Pinole 40 557 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Major Non-General Funds Capital Project Funds
City Street Improvements Fund – 325
The City Street Improvements Fund receives a transfer of $250,000 per year from Measure S 2014 to fund road maintenance projects. It has a substantial fund balance due to the accumulation of unspent funds from prior fiscal years. For FY 2023/24, revenues are budgeted at $2.1 million due to anticipated grants from the West County Subregional Transportation Mitigation Program (STMP), CalTrans Highway Bridge Program, CalTrans Highway Safety Improvement Program, and Transportation for Livable Communities (TLC) Program. Expenditures are budgeted at $2.2 million for street improvement projects. It is anticipated that approximately $167,321 of fund balance will be used for capital projects.

Arterial Streets Rehabilitation Fund - 377
The Arterial Streets Rehabilitation Fund receives a transfer of $250,000 per year from the Measure S 2014 to fund road rehabilitation projects. For FY 2023/24, expenditures are budgeted at $758,624 for street rehabilitation projects. It is anticipated that approximately $508,624 of fund balance will be used for capital projects.

Enterprise Funds
Sewer Enterprise Fund -500
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer service provided by the City’s Wastewater Treatment Plant (WWTP). Sewer user fees are charged in the amount specified by City Council Resolution (Section 13.04.040 PMC). Fees are used to operate, maintain, and renew the WWTP. The cost of operations is shared between the two cities using a cost sharing formula based on sewage inflows by each city. For FY 2023/24, revenue is projected to be $9.2 million. Expenditures are projected to be $24.1 million. It is anticipated that approximately $14.9 million of its projected fund balance will be used to complete several key capital projects.

Pinole Community Television (PCTV) Fund - 505
The Pinole Community Television (PCTV) Fund accounts for revenues and expenditures related to the operation of PCTV. Revenue is received from video production charges to other cities, Public, Educational, and Governmental (PEG) access fees, and the General Fund. PEG fees are designated for equipment purchases. For FY 2023/24, revenue is projected to be $535,052. Expenditures are projected to be $682,056.

City of Pinole 41 558 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Major Non-General Funds Information Systems -525
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a costreimbursement basis. The budget includes funding for routine operating activities as well as special initiatives identified in the City’s Information Technology Plan. For FY 2023/24, revenue and expenditures are balanced with each projected to be $1.5 million.

Fiduciary Funds
Pension Fund – 700
The Pension Fund accounts for funds in the City’s Section 115 trust, funded with onetime General Fund resources, to offset growth in the City’s annual required contribution to CalPERS pension.

City of Pinole 42 559 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
ALL FUNDS FY 2019/20
Actual
FY 2020/21
Actuals
FY 2021/22
Actuals
FY 2022/23
Revised
Budget
FY 2023/24
Proposed
Budget
Revenue by Category
311 - Property Taxes 4,514,755 4,091,345 4,307,208 5,026,626 5,928,211 312 - Sales and Use Taxes 7,689,917 8,927,361 9,613,625 9,484,095 9,593,023 313 - Utility Users Tax 1,809,832 1,939,726 2,063,773 1,934,150 2,085,485 314 - Franchise Taxes 778,835 776,957 810,080 839,762 847,630 315 - Other Taxes 826,506 795,839 929,466 852,500 903,214 321 - Intergovernmental Taxes 3,226,870 3,319,719 3,530,117 3,686,532 3,902,718 322 - Federal Grants - - 911,070 2,353,773 92,662
323 - State Grants 317,822 383,315 290,576 769,292 1,243,319 324 - Other Grants 752,777 677,915 785,671 1,733,337 2,241,952 332 - Permits 376,690 342,120 601,210 620,083 586,583
341 - Review Fees 367,649 243,014 398,529 1,089,242 405,169 342 - Other Fees 121,809 109,215 116,892 395,647 461,517 343 - Abatement Fees 46,060 3,844 5,127 55,600 33,500
344 - Impact Fees 59,943 49,560 2,453,146 580,048 1,070,230 351 - Fines and Forfeiture 68,576 41,235 39,392 67,050 87,050 361 - Public Safety Charges 1,260,013 1,345,588 1,477,492 1,405,108 1,432,539 362 - Public Works Charges - - - - -
363 - Sewer Enterprise Charges 7,093,734 7,414,842 7,764,868 8,266,176 9,154,209 364 - Recreation Charges 379,124 128,296 311,782 379,636 359,786 365 - Cable TV Charges 191,537 223,342 216,837 316,956 316,956 370 - Interest and Investment Income 2,158,670 2,935,849 (2,978,741) 1,479,767 1,176,918 381 - Rental Income 185,594 131,335 121,141 161,225 163,025 382 - Concession Revenue - - - - -
383 - Reimbursements 408,597 606,594 444,545 411,154 407,064 384 - Other Revenue 67,681 61,571 87,107 33,560 58,060
385 - Indirect Cost Allocations - - - - -
392 - Proceeds from Sale of Property 13,855 83,209 688,940 1,000 1,000 393 - Loan/Bond Proceeds 559,344 120,594 112,662 872,883 10,000 399 - Transfers In 819,655 3,094,268 3,581,953 8,178,502 4,619,255 Revenue Total 34,095,848 37,846,652 38,684,468 50,993,703 47,181,075 Expenditures by Category
40 - Salaries and Wages 11,111,582 11,508,885 12,977,267 14,522,679 13,010,293 41 - Employee Benefits 6,658,509 6,710,186 7,765,562 9,052,769 7,910,040 42 - Professional/Administrative Services 4,794,326 5,136,136 7,179,480 9,170,159 13,652,920 43 - Other Operating Expenses 1,583,741 1,565,131 1,773,766 1,601,912 1,681,788 44 - Materials and Supplies 958,065 909,837 1,227,452 1,774,193 1,707,611 46 - Interfund/Interdepartmental Charges 572,926 650,094 733,387 630,883 863,995 47 - Asset Acquisition, Improvement, Disposal 2,606,766 4,629,080 4,711,084 11,965,066 30,786,879 48 - Debt Service 1,569,641 1,455,787 1,415,202 2,207,731 2,218,583 49 - Transfers Out 1,255,058 3,094,268 4,421,853 8,178,502 4,619,255 Expenditures Total 31,110,614 35,659,404 42,205,053 59,103,895 76,451,363 Expenditures by Department
10 - City Council 210,303 221,252 215,904 188,396 182,212 11 - City Manager 206,565 603,505 527,117 615,943 590,960 12 - City Clerk 183,241 243,065 327,468 586,347 624,354 13 - City Treasurer 8,592 8,286 8,375 8,662 8,727
14 - City Attorney 489,469 489,955 406,476 321,057 320,428 15 - Finance Department 482,166 573,555 561,011 767,747 859,301 16 - Human Resources 430,578 292,727 377,614 768,472 888,227 17 - Non-Departmental 3,601,499 5,049,270 7,026,762 9,736,564 6,195,600 18 - Information Systems 21,748 - 95,874 102,600 3,600
19 - Cable Access TV 374,875 391,792 439,347 646,780 682,056 22 - Police Department 8,630,931 8,823,952 10,153,924 11,113,181 11,946,816 23 - Fire Department 4,514,810 5,429,808 5,100,962 5,564,428 5,571,985 34 - Public Works 2,832,214 4,128,522 4,807,382 11,230,986 17,902,646 46 - Community Development 2,420,250 2,093,699 3,154,647 3,494,421 3,372,112 55 - Community Services 1,014,993 824,176 1,630,344 2,569,687 2,557,000 64 - Sewer 5,688,381 6,485,839 7,371,846 11,388,624 24,745,339 31,110,614 35,659,404 42,205,053 59,103,895 76,451,363
Net Operating Results 2,985,234 2,187,249 (3,520,585) (8,110,192) (29,270,287) City of Pinole 43 560 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
Property Taxes,
5,928,211 , 13%
Sales and Use Taxes,
9,593,023 , 20%
Utility Users Tax,
2,085,485 , 4%
Franchise Taxes,
Intergovernmental 847,630 , 2%
Taxes, 7,480,651 ,
16%
Public Safety Charges,
1,432,539 , 3%
Sewer Enterprise
Charges, 9,154,209 ,
19%
Other Revenues,
2,579,859 , 6%
Transfers In,
4,619,255 , 10%
Other Taxes, 903,214
, 2%
Permits and Fees,
2,557,000 , 5%
All Funds Revenue by Category: $47,181,075
Salaries and Wages,
13,010,293 , 17%
Employee Benefits,
7,910,040 , 11%
Professional/Admin
Svcs, 13,652,920 ,
18% Other Operating ,
1,681,788 , 2%
Materials and Supplies,
1,707,611 , 2%
Interdepartmental
Charges, 863,995 , 1%
Capital Outlay,
30,786,879 , 40%
Debt Service,
2,218,583 , 3%
Transfers Out,
4,619,255 , 6%
All Funds Expenditures by Category: $76,451,363
City of Pinole 44 561 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
City Council, 182,212 , 0%
City Manager, 590,960 ,
1%
City Clerk, 624,354 , 1%
City Treasurer, 8,727 , 0%
City Attorney, 320,428 ,
0%
Finance Department,
859,301 , 1%
Human Resources,
888,227 , 1%
Non-Departmental,
6,195,600 , 8%
Information Systems,
3,600 , 0%
Cable Access TV,
682,056 , 1%
Police Department,
11,946,816 , 16%
Fire Department,
5,571,985 , 7%
Public Works, 17,902,646
, 23%
Community Development,
3,372,112 , 4% Community Services,
2,557,000 , 3%
Sewer, 24,745,339 , 32%
All Funds Expenditures by Department: $76,451,363
City of Pinole 45 562 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
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City of Pinole 46 563 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
General Fund (including Measure S 2006 and 2014)
Revenue
311 - Property Taxes 4,514,755 4,091,345 4,307,208 4,776,626 4,776,626 2,995,539 4,776,626 5,678,211 19% Basic 1% Property Tax 2,595,604 2,770,607 2,946,085 3,285,675 3,285,675 1,701,685 3,285,675 3,278,749 0% RPTTF and Passthrough Payments 1,919,151 1,320,738 1,361,123 1,490,951 1,490,951 1,293,854 1,490,951 2,399,462 61% 312 - Sales and Use Taxes 3,788,080 4,303,800 4,612,708 4,582,095 4,582,095 2,864,125 4,582,095 4,621,023 1% 312 - Sales and Use Taxes- Measure S 2006 1,951,039 2,309,123 2,501,974 2,451,000 2,451,000 1,602,302 2,451,000 2,486,000 1% 312 - Sales and Use Taxes- Measure S 2014 1,950,798 2,314,438 2,498,944 2,451,000 2,451,000 1,601,309 2,451,000 2,486,000 1% 313 - Utility Users Tax 1,809,832 1,939,726 2,063,773 1,934,150 1,934,150 1,739,524 2,074,092 2,085,485 8% 314 - Franchise Taxes 750,002 751,598 788,146 786,790 786,790 490,853 786,790 794,658 1% 315 - Other Taxes 826,504 795,839 929,466 852,500 852,500 731,222 852,500 903,214 6% Other Tax/Transient Occupancy Tax 444,453 446,105 487,687 440,000 440,000 331,343 440,000 453,200 3% Other Tax/Business License 382,051 349,733 441,779 412,500 412,500 399,879 412,500 450,014 9% 321 - Intergovernmental Taxes 1,952,717 2,034,203 2,108,808 2,215,948 2,215,948 1,119,272 2,215,948 2,319,918 5% 322 - Federal Grants - - - - - - - - 0%
323 - State Grants 40,193 10,951 13,847 40,000 40,000 39,804 40,000 65,882 65% 324 - Other Grants 47,026 287,768 46,937 47,026 47,026 - 47,026 47,025 0% 332 - Permits 65,987 77,991 120,780 68,700 68,700 117,628 117,628 108,700 58% 341 - Review Fees 13,730 37,139 42,210 28,000 28,000 49,174 49,174 500 -98% 342 - Other Fees 41,929 56,754 23,880 43,194 43,194 21,066 43,194 15,054 -65% 343 - Abatement Fees 46,060 3,844 5,127 36,000 36,000 22,495 36,000 33,500 -7% 351 - Fines and Forfeiture 16,874 13,166 10,411 22,050 22,050 11,467 22,050 22,050 0% 361 - Public Safety Charges 4,051 73,021 29,558 33,548 33,548 30,227 33,548 33,548 0% 361 - Public Safety Charges/Dispatch 1,255,962 1,272,567 1,447,934 1,371,560 1,371,560 1,200,101 1,371,560 1,398,991 2% 370 - Interest and Investment Income 289,324 33,339 (134,495) 150,000 150,000 96,624 150,000 150,000 0% 381 - Rental Income 89,661 86,880 96,516 89,896 89,896 65,975 89,896 89,896 0% 383 - Reimbursements 23,257 83,285 16,341 18,674 18,674 26,698 26,698 16,928 -9% 384 - Other Revenue 47,205 3,788 35,606 5,100 5,100 12,054 12,054 7,560 48% 392 - Proceeds from Sale of Property 13,855 83,209 240,182 1,000 1,000 2,760 2,760 1,000 0% 393 - Loan/Bond Proceeds 500,000 55,197 - - - - - - 0%
Revenue Total 20,038,840 20,718,970 21,805,859 22,004,857 22,004,857 14,840,218 22,231,639 23,365,143 6% 399 - Transfers In - - - - - - - -
399 - Transfers In from Section 115 Pension Fund - 1,327,427 1,061,736 2,016,612 2,016,612 - 2,016,612 2,245,480 11% 399 - Transfers In from ARPA Fund 4,090,010 4,090,010 4,071,404 4,090,010 100% Sources Total 20,038,840 22,046,397 22,867,595 28,111,479 28,111,479 18,911,622 28,338,261 25,610,623 -9% Fund: 100 - General Fund
Expenditures
Division: 110 - City Council Total: 163,703 215,352 215,904 170,496 182,496 149,921 182,496 182,212 0% Division: 111 - City Manager Total: 206,565 603,505 527,117 615,943 615,943 410,795 615,943 590,960 -4% Division: 112 - City Clerk Total: 183,241 243,065 327,468 586,347 586,347 366,780 586,347 624,354 6% Division: 113 - City Treasurer Total: 8,592 8,286 8,375 8,662 8,662 5,732 8,662 8,727 1% Division: 114 - City Attorney Total: 462,151 489,955 406,476 321,057 321,057 378,073 321,057 320,428 0% 114 - City Attorney Services 721,388 763,076 833,500 583,740 583,740 604,119 583,740 596,245 2% 114 - City Attorney Indirect Cost Allocations (259,237) (273,121) (427,024) (262,683) (262,683) (226,046) (262,683) (275,817) 5% Division: 115 - Finance Department Total: 477,675 571,900 560,362 627,847 722,847 472,619 722,847 804,401 11% Division: 116 - Human Resources Total: 430,578 292,727 377,614 768,472 768,472 514,484 768,472 888,227 16% Division: 117 - General Government Total: 1,704,538 1,387,531 1,306,126 961,955 961,955 1,068,717 1,068,717 965,238 0% Administrative Total 3,637,043 3,812,321 3,729,442 4,060,779 4,167,779 3,367,121 4,274,540 4,384,546 5% Division: 221 - Police Operations Total: 3,335,075 3,802,334 4,433,521 4,892,111 4,892,111 3,697,884 4,892,111 5,440,241 11% Division: 222 - Police Support Services Total: 908,771 1,087,828 1,118,708 1,538,502 1,538,502 922,295 1,538,502 1,494,478 -3% Division: 223 - Dispatch WBCC Total: 1,878,391 1,988,812 2,215,114 2,169,105 2,169,105 1,796,784 2,169,105 2,315,202 7% Division: 231 - Fire Total: 3,195,023 4,604,922 3,992,507 4,212,704 4,212,704 3,401,853 4,212,704 3,842,727 -9% Public Safety Total 9,317,260 11,483,896 11,759,851 12,812,422 12,812,422 9,818,816 12,812,422 13,092,647 2% Division: 341 - Administration/Engineering Total: 273,487 151,103 219,407 736,363 742,363 299,841 398,452 655,449 -12% Division: 342 - Road Maintenance Total: 28,451 32,157 62,776 212,969 212,969 58,114 99,367 625,824 194% Division: 343 - Facility Maintenance Total: 457,490 513,141 552,239 611,147 611,147 473,057 611,147 715,442 17% Division: 345 - Park Maintenance Total: 228,811 253,021 276,594 539,309 539,309 203,817 307,034 372,315 -31% Public Works Total 988,239 949,421 1,111,016 2,099,788 2,105,788 1,034,828 1,416,000 2,369,030 13% Division: 461 - Planning Total: 4,683 10,583 64,712 77,192 77,192 51,469 98,550 16,713 -78% Division: 465 - Code Enforcement Total: 169,010 162,921 198,324 253,452 272,452 160,040 272,452 281,894 3% Division: 466 - Economic Development Total: - - 145 176,820 176,820 78,276 124,728 306,992 74% Community Development Total 173,693 173,504 263,181 507,464 526,464 289,785 495,730 605,599 15% Division: 551 - Recreation Admin Total 253,414 454022 454,022 217,704 454,022 43,600 -90% Division: 560 - Library Services Total: - - - - - - - 182,585 100% Division: 561 - Animal Control Services Total: - - - - - - - 169,701 100% Recreation Total - - 253,414 454,022 454,022 217,704 454,022 395,886 -13% 481 - Debt Service 536,120 558,607 608,736 596,107 596,107 596,045 596,107 611,107 3% Sub-Total 14,652,356 16,977,749 17,725,639 20,530,582 20,662,582 15,324,299 20,048,821 21,458,815 4% 499 - Transfers Out 562,558 921,762 2,667,216 1,353,880 1,353,880 1,353,880 2,406,835 1,590,275 17% Expenditure Total: 15,214,914 17,899,511 20,392,855 21,884,462 22,016,462 16,678,179 22,455,656 23,049,090 5% City of Pinole 47 564 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 105 - Measure S 2006 Fund
Expenditures
Division: 115 - Finance Department Total: 2,246 300 475 2,450 2,450 1,367 2,450 2,450 0% Division: 221 - Police Operations Total: 1,476,686 1,443,123 1,589,658 1,718,135 1,718,135 1,016,861 1,718,135 1,697,340 -1% Division: 222 - Police Support Services Total: 330,507 - - - - - 0% Division: 223 - Dispatch WBCC Total: 1,955 - - - - - - - 0% Division: 231 - Fire Total: 1,018,699 457,612 682,546 727,182 777,182 572,427 777,182 780,955 0% Expenditure Total: 2,499,586 1,901,034 2,603,185 2,447,767 2,497,767 1,590,655 2,497,767 2,480,745 -1% Fund: 106 - Measure S 2014 Fund
Expenditures
Division: 110 - City Council Total: 46,600 5,900 - 5,900 5,900 - 5,900 - -100% Division: 114 - City Attorney Total: 27,318 - - - - - - - 0% Division: 115 - Finance Department Total: 2,246 1,356 175 2,450 2,450 1,667 2,450 2,450 0% Division: 117 - General Government Total: 692,500 666,890 692,901 718,000 718,000 718,000 718,000 783,500 9% Division: 118 - Information Systems Total: 21,748 - - 102,600 102,600 - - 3,600 -96% Administrative Total 790,412 674,146 693,076 828,950 828,950 719,667 726,350 789,550 -5% Division: 221 - Police Operations Total: 363,908 70,953 59,161 110,000 110,000 37,269 110,000 - -100% Division: 222 - Police Support Services Total: 67,734 102,505 100,690 107,606 107,606 82,274 107,606 114,852 7% Division: 223 - Dispatch WBCC Total: 25,000 - - - - - - - 0% Division: 231 - Fire Total: 301,089 367,274 425,909 574,542 574,542 452,289 574,542 948,303 65% Public Safety Total 757,731 540,731 585,760 792,148 792,148 571,832 792,148 1,063,155 34% Division: 341 - Administration/Engineering Total: - 59,825 70,077 296,518 296,518 46,938 296,518 225,317 -24% Division: 342 - Road Maintenance Total: 29,210 66,590 153,392 627,512 824,675 50,756 824,675 1,786,888 117% Division: 343 - Facility Maintenance Total: 131,848 165,352 352,421 1,298,025 1,058,655 132,459 908,655 3,296,097 211% Division: 344 - NPDES Storm Drain Total: 13,759 5,562 28,290 418,460 418,460 2,502 10,000 1,157,098 177% Division: 345 - Park Maintenance Total: 358,722 88,836 109,297 359,449 549,449 30,426 549,449 610,440 11% Division: 642 - Sewer Collections Total: - - 50,563 - - - - - 0% Public Works Total 533,539 386,165 764,039 2,999,964 3,147,757 263,081 2,589,297 7,075,840 125% Division: 461 - Planning Total: 14,030 - - 20,000 20,000 - 20,000 - 0% Division: 465 - Code Enforcement Total: 29,430 - - - - - - 0% Division: 466 - Economic Development Total: - - - - - - 20,000 0% Community Development Total 43,460 - - 20,000 20,000 - 20,000 20,000 0% Division: 551 - Recreation Administration Total: - - - - - - - 0% Division: 552 - Senior Center Total: - - 19,150 7,000 7,000 1,960 7,000 - -100% Division: 553 - Tiny Tots Total: 14,593 - - 4,850 4,850 - 4,850 15,850 227% Division: 554 - Youth Center Total: - 8,727 65 10,000 10,000 - 10,000 10,000 0% Recreation Total 14,593 8,727 19,215 21,850 21,850 1,960 21,850 25,850 18% Expenditure Total: 2,139,735 1,609,769 2,062,091 4,662,912 4,810,705 1,556,540 4,149,645 8,974,395 87% General Fund and Measure S Expenditure Total 19,854,235 21,410,314 25,058,131 28,995,141 29,324,934 19,825,374 29,103,068 34,504,230 18% General Fund and Measure S Net Results 184,605 636,083 (2,190,536) (883,662) (1,213,455) (913,751) (764,807) (8,893,608) Fund Balance, July 1 11,982,999 12,167,604 12,803,687 10,613,151 10,613,151 10,613,151 9,848,344 Fund Balance, June 30 12,167,604 12,803,687 10,613,151 9,729,489 9,399,696 9,848,344 954,736 Fund: 150 - General Reserve Fund
Revenue
370 - Interest and Investment Income 319,153 35,654 (249,883) - - 122,919 76,500 - 0% 399 - Transfers In 949,715 650,925 650,925 650,925 1,098,338 764,520 17% Revenue Total: 319,153 35,654 699,832 650,925 650,925 773,844 1,174,838 764,520 17% Expenditures
Expenditure Total:

Fund: 150 - General Reserve Net Results 319,153 35,654 699,832 650,925 650,925 773,844 1,174,838 764,520 Fund Balance, July 1 7,137,963 7,457,116 7,492,770 8,192,602 8,192,602 8,192,602 9,367,440 Fund Balance, June 30 7,457,116 7,492,770 8,192,602 8,843,527 8,843,527 9,367,440 10,131,960 City of Pinole 48 565 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 160 - Equipment Reserve Fund
Revenue
384 - Other Revenue 43,459 - 0 - - - 0 0%
392 - Proceeds from Sale of Property - 17,000 0 - - - 0 0% 399 - Transfers In 85,000 85,000 85,000 85,000 85,000 85,000 85,000 150,000 76% Revenue Total: 85,000 128,459 102,000 85,000 85,000 85,000 85,000 150,000 76% Expenditures
Division: 221 - Police Operations Total: - - - - - - - 0% Division: 342 - Road Maintenance Total: 104,242 120,000 120,000 39,434 120,000 120,000 0% Division: 345 - Park Maintenance Total: - - - 80,000 80,000 - 80,000 80,000 0% Division: 461 - Planning Total: - - - 5,000 5,000 - 5,000 5,000 0% Expenditure Total: - - 104,242 205,000 205,000 39,434 205,000 205,000 0% Fund: 160 - EQUIPMENT RESERVE Net Results 85,000 128,459 (2,242) (120,000) (120,000) 45,566 (120,000) (55,000) Fund Balance, July 1 29,949 114,949 243,408 241,166 241,166 241,166 121,166 Fund Balance, June 30 114,949 243,408 241,166 121,166 121,166 121,166 66,166 Fund: 200 - Gas Tax Fund
Revenue
321 - Intergovernmental Taxes 789,998 795,113 850,633 990,635 990,635 648,347 990,635 1,033,764 4% 370 - Interest and Investment Income 18,024 1,878 (5,931) 5,000 5,000 9,626 5,000 5,000 0% 383 - Reimbursements 9,074 18,050 7,636 7,636 1,417 7,636 7,636 0% Revenue Total: 808,022 806,065 862,752 1,003,271 1,003,271 659,390 1,003,271 1,046,400 4% Expenditures
Division: 341 - Administration/Engineering Total: 2023 0 0 - 2,064 2,064 - 0% Division: 342 - Road Maintenance Total: 577,100 1,374,969 489,964 1,144,557 1,194,557 424,635 1,194,557 1,980,986 66% Expenditure Total: 577,100 1,376,992 489,964 1,144,557 1,194,557 426,699 1,196,621 1,980,986 66% Fund: 200 - Gas Tax Fund Net Results 230,922 (570,927) 372,787 (141,286) (191,286) 232,690 (193,350) (934,586) Fund Balance, July 1 696,522 927,444 356,517 729,304 729,304 729,304 535,954 Fund Balance, June 30 927,444 356,517 729,304 588,018 538,018 535,954 (398,632) Fund: 201 - Restricted Real Estate Maintenance Fund
Revenue
342 - Other Fees 475 475 475 3,175 3,175 475 3,175 3,175 0% 381 - Rental Income 3,787 34,150 - 36,816 36,816 - 36,816 36,816 0% 384 - Other Revenue - - 2,700 - - - - - 0%
Revenue Total: 4,262 34,625 3,175 39,991 39,991 475 39,991 39,991 0% Expenditures
Division: 343 - Facility Maintenance Total: 24,414 20,118 19,478 26,000 26,000 12,630 26,000 26,000 0% Expenditure Total: 24,414 20,118 19,478 26,000 26,000 12,630 26,000 26,000 0% Fund: 201 - Restricted RE Maintenance Fund Net Results (20,152) 14,507 (16,303) 13,991 13,991 (12,155) 13,991 13,991 Fund Balance, July 1 186,832 166,680 181,187 164,884 164,884 164,884 178,876 Fund Balance, June 30 166,680 181,187 164,884 178,876 178,876 178,876 192,867 Fund: 203 - Public Safety Augmentation Fund
Revenue
321 - Intergovernmental Taxes 185,306 187,448 265,501 170,266 170,266 159,520 245,094 239,353 41% 370 - Interest and Investment Income 7,117 1,269 (4,630) 2,500 2,500 5,527 2,500 2,500 0% Revenue Total: 192,423 188,717 260,870 172,766 172,766 165,047 247,594 241,853 40% Expenditures
Division: 221 - Police Operations Total: 179,741 143,643 154,595 387,365 387,365 141,766 387,365 482,009 24% Expenditure Total: 179,741 143,643 154,595 387,365 387,365 141,766 387,365 482,009 24% Fund: 203 - Public Safety Augmentation Fund Net Results 12,682 45,074 106,275 (214,599) (214,599) 23,281 (139,771) (240,156) Fund Balance, July 1 353,158 365,840 410,914 517,190 517,190 517,190 377,419 Fund Balance, June 30 365,840 410,914 517,190 302,591 302,591 377,419 137,263 Fund: 204 - Police Grants Fund
Revenue
323 - State Grants 9,197 - - - - - - 0%
324 - Other Grants 300,500 - - - - - - 0%
384 - Other Revenue - - - - - 0%
Revenue Total: 309,697 - - - - - - - 0%
399 - Transfers In - 29,428 - - - - - 0%
Sources Total 309,697 29,428 - - - - - - 0%
Expenditures
Division: 227 - Police Grants Total: 304,023 85,999 - - - - - - 0% Expenditure Total: 304,023 85,999 - - - - - - 0%
Fund: 204 - Police Grants Net Results 5,674 (56,571) - - - - - - Fund Balance, July 1 119,824 125,498 68,927 68,927 68,927 68,927 68,927 Fund Balance, June 30 125,498 68,927 68,927 68,927 68,927 68,927 68,927 City of Pinole 49 566 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 205 - Traffic Safety Fund
Revenue
351 - Fines and Forfeiture 46,640 27,491 28,821 45,000 45,000 15,348 45,000 45,000 0% 370 - Interest and Investment Income 3,821 750 (2,754) 1,500 1,500 2,831 1,500 1,500 0% Revenue Total: 50,461 28,241 26,067 46,500 46,500 18,180 46,500 46,500 0% Expenditures
Division: 227 - Police Grants Total: 6,399 565 9,219 21,059 21,059 7,676 21,059 21,595 3% Expenditure Total: 6,399 565 9,219 21,059 21,059 7,676 21,059 21,595 3% Fund: 205 - Traffic Safety Fund Net Results 44,062 27,676 16,848 25,441 25,441 10,504 25,441 24,905 Fund Balance, July 1 163,240 207,302 234,979 251,826 251,826 251,826 277,267 Fund Balance, June 30 207,302 234,979 251,826 277,267 277,267 277,267 302,172 Fund: 206 - Supplemental Law Enforcement Svc Fund
Revenue
323 - State Grants 155,948 156,727 161,285 156,727 156,727 165,271 165,271 165,000 5% 370 - Interest and Investment Income 4,955 1,080 (4,472) 1,600 1,600 5,086 1,600 1,600 0% Revenue Total: 160,903 157,807 156,813 158,327 158,327 170,357 166,871 166,600 5% Expenditures
Division: 227 - Police Grants Total: 60,170 98,192 113,750 111,067 111,067 97,171 111,067 339,864 206% Expenditure Total: 60,170 98,192 113,750 111,067 111,067 97,171 111,067 339,864 206% Fund: 206 - Supplemental Law Enforcement Svc Fund Net Results 100,733 59,615 43,063 47,260 47,260 73,186 55,804 (173,264) Fund Balance, July 1 168,604 269,337 328,953 372,015 372,015 372,015 427,819 Fund Balance, June 30 269,337 328,953 372,015 419,275 419,275 427,819 254,555 Fund: 207 - NPDES Storm Water Fund
Revenue
321 - Intergovernmental Taxes 259,103 260,430 255,408 253,272 253,272 154,312 253,272 253,272 0% 332 - Permits - - - - - 1,200 - - 0%
370 - Interest and Investment Income (190) 51 884 150 150 (775) 150 150 0% 384 - Other Revenue - - - - - - 0%
Revenue Total: 258,913 260,480 256,292 253,422 253,422 154,737 253,422 253,422 0% Expenditures
Division: 117 - General Government Total: 2,222 - 0 0 - - 0 0% Division: 342 - Road Maintenance Total: 10000 12,005 12,005 - 12,005 13,693 14% Division: 344 - NPDES Storm Drain Total: 289,103 272,838 287,082 324,933 324,933 232,230 324,933 351,076 8% Expenditure Total: 289,103 275,059 297,082 336,938 336,938 232,230 336,938 364,769 8% Fund: 207 - NPDES Storm Water Fund Net Results (30,190) (14,579) (40,791) (83,516) (83,516) (77,493) (83,516) (111,347) Fund Balance, July 1 46,622 16,432 1,853 (38,938) (38,938) (38,938) (122,454) Fund Balance, June 30 16,432 1,853 (38,938) (122,454) (122,454) (122,454) (233,801) Fund: 209 - Recreation Fund
Revenue
Division: 551 - Recreation Administration Total: 13,104 19,603 48,737 70,268 77,268 11,358 77,268 82,981 7% Division: 552 - Senior Center Total: 270,294 26,358 103,253 216,130 167,050 123,570 167,050 169,290 1% Division: 553 - Tiny Tots Total: 110,474 41,022 124,659 172,021 138,539 111,101 138,539 141,596 2% Division: 554 - Youth Center Total: 26,713 2,592 2,451 17,855 4,787 6,259 6,259 13,500 182% Division: 555 - Day Camp Total: 14,406 5,014 11,887 7,560 7,560 5,799 7,560 - -100% Division: 556 - Performing Arts Total: 2,630 - 587 - - - - - 0% Division: 557 - Swim Center Total: 31,407 63,959 95,420 63,500 82,500 38,140 82,500 82,500 0% Division: 558 - Memorial Hall Total: 10,982 3,649 3,308 10,316 10,316 - 10,316 - -100% Division: 559 - Tennis Total: 674 204 289 350 200 110 200 - 0% Revenue Total: 480,684 162,400 390,592 558,000 488,220 296,335 489,691 489,867 0% 399 - Transfers In 522,254 624,721 950,998 675,831 675,831 730,831 1,158,775 799,131 18% 399 - Transfers In from Section 115 Pension Fund - 7,334 0% Sources Total 1,002,938 794,455 1,341,590 1,233,831 1,164,051 1,027,166 1,648,466 1,288,997 11% Expenditures
Division: 117 - General Government Total: 7,980 7,987 7,549 - - 5,358 5,358 - 0% Division: 551 - Recreation Administration Total: 187,153 273,358 532,479 694,990 713,850 399,357 589,094 825,617 16% Division: 552 - Senior Center Total: 438,540 201,229 399,599 579,673 715,143 374,884 495,420 626,187 -12% Division: 553 - Tiny Tots Total: 133,396 102,241 141,106 174,421 175,135 117,629 175,135 193,758 11% Division: 554 - Youth Center Total: 140,656 110,557 111,936 247,067 241,921 108,825 141,181 335,802 39% Division: 555 - Day Camp Total: 2,087 20,453 25,228 74,116 74,616 25,236 74,616 - -100% Division: 556 - Performing Arts Total: 221 - - - - - - - 0% Division: 557 - Swim Center Total: 81,400 88,099 137,822 126,917 153,900 103,605 153,900 153,900 0% Division: 558 - Memorial Hall Total: 10,587 13,214 5,162 14,200 14,200 5,820 14,200 - -100% Division: 559 - Tennis Total: 6,359 6,300 4,385 6,650 5,050 2,618 5,050 - -100% Expenditure Total: 1,008,380 823,437 1,365,264 1,918,034 2,093,815 1,143,332 1,653,954 2,135,264 2% Fund: 209 - Recreation Fund Net Results (5,442) (28,982) (23,674) (684,203) (929,764) (116,165) (5,487) (846,267) Fund Balance, July 1 63,585 58,144 29,162 5,488 5,488 5,488 0 Fund Balance, June 30 58,144 29,162 5,488 (678,716) (924,277) 0 (846,266) City of Pinole 50 567 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 212 - Building & Planning Fund
Revenue
315 - Other Taxes 2 - - - - - - - 0%
323 - State Grants - 225,000 225,000 - 225,000 40,000 -82% 332 - Permits 310,704 264,128 480,430 2,427,800 551,383 249,793 551,383 477,883 -13% 341 - Review Fees 353,919 205,875 356,319 1,020,000 1,061,242 353,794 1,061,242 404,669 -62% 342 - Other Fees 63,816 31,877 65,442 1,036,000 331,278 102,291 331,278 425,288 28% 343 - Abatement Fees - 19,600 19,600 - 19,600 - -100%
344 - Impact Fees 1,443 572 87,049 87,049 402 87,049 30,636 -65% 351 - Fines and Forfeitures - - - - - 6,065 6,065 20,000 100% 370 - Interest and Investment Income 12,265 (422) 3,072 7,000 7,000 (12,542) 7,000 7,000 0% 383 - Reimbursements 7,360 - - - - 32 32 - 0%
384 - Other Revenue (449) - - 6,000 6,000 - 6,000 6,000 0% Revenue Total: 747,616 502,902 905,836 4,828,449 2,288,552 699,835 2,294,648 1,411,477 -38% 399 - Transfers In - 192,000 481,051 - - - - - 0%
Sources Total 747,616 694,902 1,386,887 4,828,449 2,288,552 699,835 2,294,648 1,411,477 -38% Expenditures 0
Division: 461 - Planning Total: 431,016 422,064 749,792 1,183,849 1,183,849 752,809 1,183,849 926,742 -22% Division: 462 - Building Inspection Total: 645,050 565,540 1,035,536 1,226,944 1,143,045 693,037 1,143,045 1,224,340 7% Division: 465 - Code Enforcement Total: - - 0%
Expenditure Total: 1,076,066 987,604 1,785,329 2,410,793 2,326,894 1,445,846 2,326,894 2,151,083 -8% Fund: 212 - Building & Planning Net Results (328,450) (292,702) (398,442) 2,417,656 (38,342) (746,011) (32,246) (739,606) Fund Balance, July 1 486,839 158,389 (134,313) (532,755) (532,755) (532,755) (565,001) Fund Balance, June 30 158,389 (134,313) (532,755) 1,884,901 (571,097) (565,001) (1,304,607) Fund: 213 - Refuse Management Fund
Revenue
323 - State Grants 111,950 66,635 66,826 60,060 60,060 46,444 60,060 60,060 0% 370 - Interest and Investment Income 7,176 1,008 (1,768) 6,000 6,000 1,136 6,000 6,000 0% 392 - Proceeds from Sale of Property - - - - - - 0%
Revenue Total: 119,125 67,643 65,058 66,060 66,060 47,580 66,060 66,060 0% Expenditures
Division: 344 - NPDES Storm Drain Total: - -
Division: 346 - Waste Reduction Total: 93,143 210,444 106,591 167,825 167,825 94,690 108,605 174,358 4% Expenditure Total: 93,143 210,444 106,591 167,825 167,825 94,690 108,605 174,358 4% Fund: 213 - Refuse Management Fund Net Results 25,983 (142,801) (41,533) (101,765) (101,765) (47,110) (42,545) (108,298) Fund Balance, July 1 309,195 335,178 192,376 150,843 150,843 150,843 108,298 Fund Balance, June 30 335,178 192,376 150,843 49,078 49,078 108,298 0 Fund: 214 - Solid Waste Fund
Revenue
323 - State Grants 28,327 - - - - - 0%
370 - Interest and Investment Income 27,628 5,804 (20,738) 8,000 8,000 24,244 8,000 8,000 0% 383 - Reimbursements 375,749 347,367 386,514 360,000 360,000 321,043 360,000 360,000 0% Revenue Total: 403,377 353,171 394,103 368,000 368,000 345,287 368,000 368,000 0% Expenditures
Division: 342 - Road Maintenance Total: 2239.74 194240.94 257778 257,778 67,475 257,778 164,381 -36% Division: 343 - Facility Maintenance Total: 45,700 - - - - - - 0% Division: 345 - Parks Maintenance Total: - 425,000 125,000 - 125,000 425,000 240% Expenditure Total: - 47,940 194,241 682,778 382,778 67,475 382,778 589,381 0% Fund: 214 - Solid Waste Fund Net Results 403,377 305,231 199,862 (314,778) (14,778) 277,812 (14,778) (221,381) Fund Balance, July 1 1,154,755 1,558,131 1,863,362 2,063,224 2,063,224 2,063,224 2,048,446 Fund Balance, June 30 1,558,131 1,863,362 2,063,224 1,748,446 2,048,446 2,048,446 1,827,065 Fund: 215 - Measure C and J Fund
Revenue
323 - Federal Grants - - - - - 2,463 - - 0%
323 - State Grants - - - - - - - 722,619 100%
324 - Other Grants 405,252 390,147 470,247 382,848 382,848 21,965 382,848 421,638 10% 370 - Interest and Investment Income 23,857 6,297 (23,256) 8,000 8,000 20,515 8,000 8,000 0% Revenue Total: 429,109 396,444 446,991 390,848 390,848 44,943 390,848 1,152,257 195% Expenditures
Division: 117 - General Government Total: 48,930 49,664 - - - - - 0% Division: 341 - Administration/Engineering Total: 82,819 111,905 118,988 186,999 186,999 99,872 186,999 195,466 5% Division: 342 - Road Maintenance Total: 18,651 - 10,073 450,881 455,881 116,444 455,881 826,253 81% Division: 343 - Facility Maintenance Total: - 2,000 2,000 - 2,000 2,000 0% Expenditure Total: 101,471 160,835 178,725 639,880 644,880 216,316 644,880 1,023,719 59% Fund: 215 - Measure C and J Fund Net Results 327,638 235,609 268,266 (249,032) (254,032) (171,374) (254,032) 128,538 Fund Balance, July 1 1,493,934 1,821,573 2,057,182 2,325,448 2,325,448 2,325,448 2,071,416 Fund Balance, June 30 1,821,573 2,057,182 2,325,448 2,076,416 2,071,416 2,071,416 2,199,954 City of Pinole 51 568 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 216 - Rate Stabilization Fund
Revenue
370 - Interest and Investment Income - - (2,216) - - 2,194 2,194 - 0% 383 - Reimbursements - 31,171 17,499 15,000 15,000 - 15,000 15,000 0% 399 - Transfers In - 153,505 - - - - - 0 0%
Revenue Total: - 184,676 15,283 15,000 15,000 2,194 17,194 15,000 0% Expenditures
Division: 117 - General Government Total: - - - - - 0%
Expenditure Total: - - - - - - - - 0%
Fund: 216 - Rate Stabilization Fund Net Results - 184,676 15,283 15,000 15,000 2,194 17,194 15,000 Fund Balance, July 1 - - 184,676 199,959 199,959 199,959 217,153 Fund Balance, June 30 - 184,676 199,959 214,959 214,959 217,153 232,153 Fund: 217 - American Rescue Plan Act Fund
Revenue
322 - Federal Grants - - 533,606 2,302,505 2,302,505 4,071,404 4,071,404 - -100% Revenue Total: - - 533,606 2,302,505 2,302,505 4,071,404 4,071,404 - -100% Expenditures
Division: 117 - General Government Total: - - 533,606 4,090,010 4,090,010 4,071,404 4,071,404 - -100% Expenditure Total: - - 533,606 4,090,010 4,090,010 4,071,404 4,071,404 - -100% Fund: 217 - American Rescue Plan Act Fund Net Results - - - (1,787,505) (1,787,505) - - - Fund Balance, July 1 - - - - - - -
Fund Balance, June 30 - - - (1,787,505) (1,787,505) - - Fund: 225 - Asset Seizure-Adjudicated Fund
Revenue
351 - Fines and Forfeiture 5,000 545 - - - - - - 0%
370 - Interest and Investment Income 2,139 235 (766) - - 430 430 0 0% Revenue Total: 7,139 779 (766) - - 430 430 - 0%
Expenditures
Division: 221 - Police Operations Total: 23,079 - 29,000 58,231 58,231 16,348 16,348 41,236 -29% Expenditure Total: 23,079 - 29,000 58,231 58,231 16,348 16,348 41,236 -29% Fund: 225 - Asset Seizure-Adjudicated Fund Net Results (15,940) 779 (29,766) (58,231) (58,231) (15,918) (15,918) (41,236) Fund Balance, July 1 102,502 86,562 87,341 57,576 57,576 57,576 41,658 Fund Balance, June 30 86,562 87,341 57,576 (655) (655) 41,658 422 Fund: 226 - CASp Certification and Training Fund
Revenue
342 - Other Fees 7,282 6,668 8,172 - - 7,005 7,500 - 0% Revenue Total: 7,282 6,668 8,172 - - 7,005 7,500 - 0%
Expenditures
Division: 462 - Building Total: - - - 0 0 - 0%
Expenditure Total: - - - - - - - - 0%
Fund: 226 - CASp Certification and Training Fund Net Results 7,282 6,668 8,172 - - 7,005 7,500 - Fund Balance, July 1 13,467 20,749 27,417 35,590 35,590 35,590 43,090 Fund Balance, June 30 20,749 27,417 35,590 35,590 35,590 43,090 43,090 Fund: 275 - Parkland Dedication Fund
Revenue
344 - Impact Fees 26,227 16,027 - 1,293,134 (0) - (0) - 0% 370 - Interest and Investment Income 1,506 351 (8,595) - - - - - 0% Revenue Total: 27,733 16,378 (8,595) 1,293,134 (0) - (0) - 0% Expenditures
Division: 344 - NPDES Storm Drain Total:

Division: 345 - Park Maintenance Total: 799 - - - - - (22,654) - 0% Expenditure Total: 799 - - - - - (22,654) - 0%
Fund: 275 - Parkland Dedication Fund Net Results 26,934 16,378 (8,595) 1,293,134 (0) - 22,654 - Fund Balance, July 1 (57,371) (30,437) (14,059) (22,654) (22,654) (22,654) (0) Fund Balance, June 30 (30,437) (14,059) (22,654) 1,270,480 (22,654) (0) (0) Fund: 276 - Growth Impact Fund
Revenue
344 - Impact Fees 33,716 32,090 2,452,573 1,608,476 493,000 13,414 493,000 1,039,594 111% 370 - Interest and Investment Income 1,842 477 (10,748) - - 29,842 - - 0% Revenue Total: 35,557 32,567 2,441,826 1,608,476 493,000 43,256 493,000 1,039,594 111% Expenditures
Division: 343 - Facility Maintenance Total: - - - - - - - 425,000 100% Division: 344 - NPDES Storm Drain Total: - - - 58,000 58,000 - 58,000 58,000 0% Division: 345 - Park Maintenance Total: - - - - - - - 265,000 100% Division: 642 - Sewer Collection Total: - - - - - - - 600,000 100% Expenditure Total: - - - 58,000 58,000 - 58,000 1,348,000 2224% Fund: 276 - Growth Impact Fund Net Results 35,557 32,567 2,441,826 1,550,476 435,000 43,256 435,000 (308,406) Fund Balance, July 1 191,875 227,432 259,999 2,701,825 2,701,825 2,701,825 3,136,824 Fund Balance, June 30 227,432 259,999 2,701,825 4,252,300 3,136,824 3,136,824 2,828,419 City of Pinole 52 569 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
Actual Thru
Mar-22
FY 2021/22
Projected
Year-end
FY 2022/23
Proposed
Prop to Rev
Percent
Change
Fund: 285 - Housing Assets Fund
Revenue
342 - Other Fees - - - - - - - 0%
370 - Interest and Investment Income 62,291 7,374 (44,948) 50,000 50,000 61,280 50,000 50,000 0% 381 - Rental Income - - - - - - 0%
384 - Other Revenue 750 - 41,492 - - - - - 0%
392 - Proceeds from Sale of Property - - - - - - 0%
393 - Loan/Bond Proceeds 44,892 52,715 11,658 867,883 867,883 7,783 867,883 5,000 -99% Revenue Total: 107,933 60,089 8,202 917,883 917,883 69,062 917,883 55,000 -94% Expenditures
Division: 461 - Planning Total: 47,382 53,436 53,436 38,169 53,436 60,373 13% Division: 464 - Housing Administration Total: 69,688 44,092 50,199 274,039 335,249 69,717 335,249 278,881 -17% Expenditure Total: 69,688 44,092 97,581 327,475 388,685 107,886 388,685 339,254 -13% Fund: 285 - Housing Assets for Resale Net Results 38,245 15,998 (89,379) 590,408 529,198 (38,824) 529,198 (284,254) Fund Balance, July 1 7,781,270 7,819,515 7,835,513 7,746,133 7,746,133 7,746,133 8,275,331 Fund Balance, June 30 7,819,515 7,835,513 7,746,133 8,336,541 8,275,331 8,275,331 7,991,077 Fund: 310 - Lighting & Landscape District Fund
Revenue
321 - Intergovernmental Taxes 39,746 42,525 49,768 56,411 56,411 28,741 56,411 56,411 0% 383 - Reimbursements 14,839 - 7,500 7,500 - 7,500 7,500 0% 399 - Transfers In - - - - - - 0%
Revenue Total: 39,746 57,364 49,768 63,911 63,911 28,741 63,911 63,911 0% Expenditures
Division: 347 - Landscape & Lighting PVR North Total: 18,297 19,545 22,221 32,315 32,315 19,694 32,315 39,795 23% Division: 348 - Landscape & Lighting PVR South Total: 19,875 34,055 20,389 29,810 29,810 8,668 29,810 45,380 52% Expenditure Total: 38,172 53,599 42,611 62,125 62,125 28,362 62,125 85,175 37% Fund: 310 - Lighting & Landscape Districts Net Results 1,575 3,765 7,157 1,786 1,786 379 1,786 (21,264) Fund Balance, July 1 30,613 32,188 35,953 43,110 43,110 43,110 44,896 Fund Balance, June 30 32,188 35,953 43,110 44,896 44,896 44,896 23,632 Fund: 317 - Pinole Valley Caretaker Fund
Revenue
381 - Rental Income 15,000 11,250 - 15,000 15,000 - 15,000 15,000 0% Revenue Total: 15,000 11,250 - 15,000 15,000 - 15,000 15,000 0% Expenditures
Division: 345 - Park Maintenance Total: 15,360 11,268 656 15,055 15,055 - - 15,002 0% Expenditure Total: 15,360 11,268 656 15,055 15,055 - - 15,002 0% Fund: 317 - Pinole Valley Caretaker Fund Net Results (360) (18) (656) (55) (55) - 15,000 (2) Fund Balance, July 1 51 (309) (327) (983) (983) (983) 14,017 Fund Balance, June 30 (309) (327) (983) (1,038) (1,038) 14,017 14,015 Fund: 324 - Public Facilities Fund
Expenditures
Division: 343 - Facility Maintenance Total: 50 3,356 - 60,000 60,000 - 60,000 60,000 0% Division: 345 - Park Maintenance Total: 10,000 10,000 - 10,000 10,000 0% Expenditure Total: 50 3,356 - 70,000 70,000 - 70,000 70,000 0% Fund: 324 - Public Facilities Fund Net Results (50) (3,356) - (70,000) (70,000) - (70,000) (70,000) Fund Balance, July 1 545,055 545,005 541,649 541,649 541,649 541,649 471,649 Fund Balance, June 30 545,005 541,649 541,649 471,649 471,649 471,649 401,649 Fund: 325 - City Street Improvements Fund
Revenue
322 - Federal Grants - - 336,189 - - 146,416 - 41,394 100% 323 - State Grants 535 149,002 20,292 97,747 97,747 2,046 97,747 - -100% 324 - Other Grants - - 268,486 1,303,463 1,303,463 42,760 1,303,463 1,773,289 36% 351 - Fines and Forfeiture 18 - 160 - - - - - 0%
383 - Reimbursements 1,417 - - - (1,417) - - 0%
399 - Transfers In 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 0% Revenue Total: 250,553 400,419 875,127 1,651,210 1,651,210 439,806 1,651,210 2,064,683 25% Expenditures
Division: 342 - Road Maintenance Total: 45,622 448,469 569,001 1,706,213 1,706,213 127,626 1,706,213 2,232,004 31% Expenditure Total: 45,622 448,469 569,001 1,706,213 1,706,213 127,626 1,706,213 2,232,004 31% Fund: 325 - City Street Improvements Net Results 204,930 (48,050) 306,126 (55,003) (55,003) 312,180 (55,003) (167,321) Fund Balance, July 1 1,089,984 1,294,914 1,246,864 1,552,990 1,552,990 1,552,990 1,497,987 Fund Balance, June 30 1,294,914 1,246,864 1,552,990 1,497,987 1,497,987 1,497,987 1,330,666 City of Pinole 53 570 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 327 - Parks Grants (Measure WW) Fund
Revenue
323 - State Grants - - - 189,758 189,758 - 189,758 189,758 370 - Interest and Investment Income 533 83 (285) - - 49 - - Revenue Total: 533 83 (285) 189,758 189,758 49 189,758 189,758 Expenditures
Division: 345- Park Maintenance Total: - - - 189,758 189,758 47,721 189,758 189,758 0% Expenditure Total: - - - 189,758 189,758 47,721 189,758 189,758 0% Fund: 327 - Parks Grants (Measure WW) Fund Net Results 533 83 (285) - - (47,672) - - Fund Balance, July 1 24,904 25,437 25,521 25,236 25,236 25,236 25,236 Fund Balance, June 30 25,437 25,521 25,236 25,236 25,236 25,236 25,236 Fund: 377 - Arterial Streets Rehabilitation Fund
Revenue
322 - Federal Grants 41,275 - - - 541,462 - 0%
383 - Reimbursements - - - - - - 0%
399 - Transfers In 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 0% Revenue Total: 250,000 250,000 291,275 250,000 250,000 250,000 791,462 250,000 0% Expenditures
Division: 342 - Road Maintenance Total: 125,202 236,007 1,029,962 810,312 810,312 61,674 85,988 758,624 -6% Expenditure Total: 125,202 236,007 1,029,962 810,312 810,312 61,674 85,988 758,624 -6% Fund: 377 - Arterial Streets Rehabilitation Fund Net Results 124,798 13,993 (738,687) (560,312) (560,312) 188,326 705,474 (508,624) Fund Balance, July 1 649,783 774,582 788,574 49,887 49,887 49,887 755,361 Fund Balance, June 30 774,582 788,574 49,887 (510,425) (510,425) 755,361 246,737 Fund: 500 - Sewer Enterprise Fund
Revenue
344 - Impact Fees - - - - - - - 0%
363 - Sewer Enterprise Charges 7,093,734 7,414,842 7,764,868 8,266,176 8,266,176 4,709,624 8,266,176 9,154,209 11% 370 - Interest and Investment Income 277,807 44,066 (196,765) 100,000 100,000 194,443 100,000 100,000 0% 383 - Reimbursements 22,234 3,046 - - - - - 0%
384 - Other Revenue 366 - - - - - 0%
392 - Proceeds from Sale of Property 67,262 - - - - - 0% Revenue Total: 7,371,541 7,481,142 7,638,777 8,366,176 8,366,176 4,904,067 8,366,176 9,254,209 11% 399 - Transfers In from Section 115 Pension Fund - - 0% Sources Total 7,371,541 7,481,142 7,638,777 8,366,176 8,366,176 4,904,067 8,366,176 9,254,209 11% Expense
Division: 117 - General Government Total: 16,365 16,643 12,191 - - 16,369 16,369 - 0% Division: 641 - Sewer Treatment Plant/Shared Total: 3,979,819 4,355,345 4,718,679 6,229,371 6,289,371 3,325,563 6,289,371 9,751,938 55% Division: 642 - Sewer Collections Total: 906,883 1,055,212 1,295,873 3,417,629 3,487,629 893,056 3,487,629 12,785,925 267% Division: 643 - Sewer Projects/Shared Total: - 4,275 - - - - - - 0% Division: 644 - WPCP Equipment/Debt Service Total: 612,491 621,332 596,719 1,611,624 1,611,624 522,440 1,611,624 1,607,476 0% Expense Total: 5,515,558 6,052,806 6,623,463 11,258,624 11,388,624 4,757,427 11,404,993 24,145,339 112% Fund: 500 - Sewer Enterprise Fund Net Results 1,855,983 1,428,336 1,015,314 (2,892,448) (3,022,448) 146,639 (3,038,817) (14,891,130) Fund Balance, July 1 17,898,838 19,754,821 21,183,157 22,198,471 22,198,471 22,198,471 19,159,654 Fund Balance, June 30 19,754,821 21,183,157 22,198,471 19,306,023 19,176,023 19,159,654 4,268,524 Fund: 505 - Cable Access TV Fund
Revenue
314 - Franchise Taxes 28,833 25,359 21,934 52,972 52,972 14,367 25,000 52,972 0% 365 - Cable TV Charges 191,537 223,342 216,837 316,956 316,956 162,424 316,956 316,956 0% 370 - Interest and Investment Income - - 1,297 - - - - - 0% 383 - Reimbursements 341 - - - - - - 0%
384 - Other Revenue 3,000 - - 5,000 5,000 - 5,000 5,000 0% 399 - Transfers In 147,804 174,853 197,184 160,124 160,124 105,124 187,577 160,124 0% Revenue Total: 371,175 423,895 437,252 535,052 535,052 281,914 534,533 535,052 0% 399 - Transfers In from Section 115 Pension Fund - - - 0% Sources Total 371,175 423,895 437,252 535,052 535,052 281,914 534,533 535,052 0% Expense
Division: 119 - Cable Access TV Total: 374,875 391,792 306,964 444,432 444,432 252,449 372,789 473,459 7% Division: 120 - Cable Access-Community Services Total: - 4,642 4,642 47 90 1,713 -63% Division: 121 - Cable Access-Contract Services Total: 132,383 197,707 197,707 119,103 156,427 206,884 5% Expense Total: 374,875 391,792 439,347 646,780 646,780 371,599 529,306 682,056 5% Fund: 505 - Cable Access TV Net Results (3,700) 32,104 (2,095) (111,728) (111,728) (89,685) 5,227 (147,004) Fund Balance, July 1 (31,535) (35,235) (3,132) (5,227) (5,227) (5,227) (0) Fund Balance, June 30 (35,235) (3,132) (5,227) (116,956) (116,956) (0) (147,004) Fund: 525 - Information Systems Fund
Revenue
393 - Debt Proceeds - - 95,874 - - - - - 0%
399 - Transfers In - - 196,169 - - - - - 0%
Sources Total - - 292,043 - - - - - 0%
Expense
Division: 118 - Information Systems Total: 795,641 702,008 792,558 1,449,406 1,791,006 882,440 1,791,006 1,488,121 -17% 461 - Indirect cost allocations (795,641) (702,008) (696,684) (1,449,406) (1,791,006) (875,626) (1,791,006) (1,488,121) -17% Expense Total: - - 95,874 - - 6,814 - - 0%
Fund: 525 - Information Systems Net Results: - - 196,169 - - (6,814) - - Fund Balance, July 1 (196,169) (196,169) (196,169) 0 0 0 0 Fund Balance, June 30 (196,169) (196,169) 0 0 0 0 0
City of Pinole 54 571 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 327 - Parks Grants (Measure WW) Fund
Revenue
323 - State Grants - - - 189,758 189,758 - 189,758 189,758 370 - Interest and Investment Income 533 83 (285) - - 49 - - Revenue Total: 533 83 (285) 189,758 189,758 49 189,758 189,758 Expenditures
Division: 345- Park Maintenance Total: - - - 189,758 189,758 47,721 189,758 189,758 0% Expenditure Total: - - - 189,758 189,758 47,721 189,758 189,758 0% Fund: 327 - Parks Grants (Measure WW) Fund Net Results 533 83 (285) - - (47,672) - - Fund Balance, July 1 24,904 25,437 25,521 25,236 25,236 25,236 25,236 Fund Balance, June 30 25,437 25,521 25,236 25,236 25,236 25,236 25,236 Fund: 377 - Arterial Streets Rehabilitation Fund
Revenue
322 - Federal Grants 41,275 - - - 541,462 - 0%
383 - Reimbursements - - - - - - 0%
399 - Transfers In 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 0% Revenue Total: 250,000 250,000 291,275 250,000 250,000 250,000 791,462 250,000 0% Expenditures
Division: 342 - Road Maintenance Total: 125,202 236,007 1,029,962 810,312 810,312 61,674 85,988 758,624 -6% Expenditure Total: 125,202 236,007 1,029,962 810,312 810,312 61,674 85,988 758,624 -6% Fund: 377 - Arterial Streets Rehabilitation Fund Net Results 124,798 13,993 (738,687) (560,312) (560,312) 188,326 705,474 (508,624) Fund Balance, July 1 649,783 774,582 788,574 49,887 49,887 49,887 755,361 Fund Balance, June 30 774,582 788,574 49,887 (510,425) (510,425) 755,361 246,737 Fund: 500 - Sewer Enterprise Fund
Revenue
344 - Impact Fees - - - - - - - 0%
363 - Sewer Enterprise Charges 7,093,734 7,414,842 7,764,868 8,266,176 8,266,176 4,709,624 8,266,176 9,154,209 11% 370 - Interest and Investment Income 277,807 44,066 (196,765) 100,000 100,000 194,443 100,000 100,000 0% 383 - Reimbursements 22,234 3,046 - - - - - 0%
384 - Other Revenue 366 - - - - - 0%
392 - Proceeds from Sale of Property 67,262 - - - - - 0% Revenue Total: 7,371,541 7,481,142 7,638,777 8,366,176 8,366,176 4,904,067 8,366,176 9,254,209 11% 399 - Transfers In from Section 115 Pension Fund - - 0% Sources Total 7,371,541 7,481,142 7,638,777 8,366,176 8,366,176 4,904,067 8,366,176 9,254,209 11% Expense
Division: 117 - General Government Total: 16,365 16,643 12,191 - - 16,369 16,369 - 0% Division: 641 - Sewer Treatment Plant/Shared Total: 3,979,819 4,355,345 4,718,679 6,229,371 6,289,371 3,325,563 6,289,371 9,751,938 55% Division: 642 - Sewer Collections Total: 906,883 1,055,212 1,295,873 3,417,629 3,487,629 893,056 3,487,629 12,785,925 267% Division: 643 - Sewer Projects/Shared Total: - 4,275 - - - - - - 0% Division: 644 - WPCP Equipment/Debt Service Total: 612,491 621,332 596,719 1,611,624 1,611,624 522,440 1,611,624 1,607,476 0% Expense Total: 5,515,558 6,052,806 6,623,463 11,258,624 11,388,624 4,757,427 11,404,993 24,145,339 112% Fund: 500 - Sewer Enterprise Fund Net Results 1,855,983 1,428,336 1,015,314 (2,892,448) (3,022,448) 146,639 (3,038,817) (14,891,130) Fund Balance, July 1 17,898,838 19,754,821 21,183,157 22,198,471 22,198,471 22,198,471 19,159,654 Fund Balance, June 30 19,754,821 21,183,157 22,198,471 19,306,023 19,176,023 19,159,654 4,268,524 Fund: 505 - Cable Access TV Fund
Revenue
314 - Franchise Taxes 28,833 25,359 21,934 52,972 52,972 14,367 25,000 52,972 0% 365 - Cable TV Charges 191,537 223,342 216,837 316,956 316,956 162,424 316,956 316,956 0% 370 - Interest and Investment Income - - 1,297 - - - - - 0% 383 - Reimbursements 341 - - - - - - 0%
384 - Other Revenue 3,000 - - 5,000 5,000 - 5,000 5,000 0% 399 - Transfers In 147,804 174,853 197,184 160,124 160,124 105,124 187,577 160,124 0% Revenue Total: 371,175 423,895 437,252 535,052 535,052 281,914 534,533 535,052 0% 399 - Transfers In from Section 115 Pension Fund - - - 0% Sources Total 371,175 423,895 437,252 535,052 535,052 281,914 534,533 535,052 0% Expense
Division: 119 - Cable Access TV Total: 374,875 391,792 306,964 444,432 444,432 252,449 372,789 473,459 7% Division: 120 - Cable Access-Community Services Total: - 4,642 4,642 47 90 1,713 -63% Division: 121 - Cable Access-Contract Services Total: 132,383 197,707 197,707 119,103 156,427 206,884 5% Expense Total: 374,875 391,792 439,347 646,780 646,780 371,599 529,306 682,056 5% Fund: 505 - Cable Access TV Net Results (3,700) 32,104 (2,095) (111,728) (111,728) (89,685) 5,227 (147,004) Fund Balance, July 1 (31,535) (35,235) (3,132) (5,227) (5,227) (5,227) (0) Fund Balance, June 30 (35,235) (3,132) (5,227) (116,956) (116,956) (0) (147,004) Fund: 525 - Information Systems Fund
Revenue
393 - Debt Proceeds - - 95,874 - - - - - 0%
399 - Transfers In - - 196,169 - - - - - 0%
Sources Total - - 292,043 - - - - - 0%
Expense
Division: 118 - Information Systems Total: 795,641 702,008 792,558 1,449,406 1,791,006 882,440 1,791,006 1,488,121 -17% 461 - Indirect cost allocations (795,641) (702,008) (696,684) (1,449,406) (1,791,006) (875,626) (1,791,006) (1,488,121) -17% Expense Total: - - 95,874 - - 6,814 - - 0%
Fund: 525 - Information Systems Net Results: - - 196,169 - - (6,814) - - Fund Balance, July 1 (196,169) (196,169) (196,169) 0 0 0 0 City of Pinole 55 572 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 700 - Pension Fund
Revenue
370 - Interest and Investment Income 1,010,988 2,792,382 (2,248,500) 1,140,017 1,140,017 518,409 492,464 837,168 100% 399 - Transfers In 0 0 0 0 - 0 0%
Revenue Total: 1,010,988 2,792,382 (2,248,500) 1,140,017 1,140,017 518,409 492,464 837,168 100% Expense
Division: 115 - Finance Total: - - - 40,000 40,000 58,546 60,000 50,000 25% Division: 117 - General Government Total: 81,434 86,587 87,037 - - - - - 0% Sub-Total: 81,434 86,587 87,037 40,000 40,000 58,546 60,000 50,000 0% 499 - Transfers Out - 1,352,111 1,061,736 2016612 2,016,612 - 2,016,612 2,245,480 11% Expense Total: 81,434 1,438,698 1,148,773 2,016,612 2,056,612 58,546 2,016,612 2,295,480 12% Fund: 700 - Pension Fund Net Results 929,554 1,353,684 (3,397,273) 1,100,017 (916,595) 459,863 (1,524,148) (1,458,312) Fund Balance, July 1 17,159,258 18,088,811 19,442,495 16,045,223 16,045,223 16,045,223 14,521,075 Fund Balance, June 30 18,088,811 19,442,495 16,045,223 17,145,240 15,128,628 14,521,075 13,062,763 Fund: 750 - Recognized Obligation Retirement Fund
Revenue
311 - Property Taxes 250,000 265,900 6,220,857 250,000 250,000 171,210 250,000 250,000 0% 370 - Interest and Investment Income 82,725 3,185 (27,548) - - 14,814 14,814 - 0% 392 - Proceeds from Sale of Property 342,326 - - - - - 0% 393 - Loan/Bond Proceeds 14,452 12,681 5,131 5,000 5,000 - 5,000 5,000 0% 399 - Transfers In - - (839,901) - - - - - 0%
Revenue Total: 347,176 281,766 5,700,865 255,000 255,000 186,024 269,814 255,000 0% Expense
Division: 463 - Successor Agency to RDA Total: 300,640 352,370 1,008,557 227,378 227,378 4,617,016 227,378 251,177 10% Expense Total: 300,640 352,370 1,008,557 227,378 227,378 4,617,016 227,378 251,177 10% Fund: 750 - Recognized Obligation Retirement Fund Net Results 46,536 (70,603) 4,692,309 27,622 27,622 (4,430,992) 42,436 3,823 City of Pinole 56 573 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund Long-Term Financial Forecast

GENERAL FUND LONG-TERM FINANCIAL FORECAST
The City periodically updates its Long-Term Financial Plan (LTFP). As part of the LTFP, the City creates a long-term forecast of baseline General Fund revenues and expenditures. Below find the ten-year General Fund forecast that will be incorporated into the next LTFP.

City of Pinole 57 574 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund Long-Term Financial Forecast GENERAL FUND SUMMARYINCLUDES MEASURE S 2006 & 2014
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Actual
2022-23
Revised
Budget
2023-24
Forecast
2024-25
Forecast
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
2030-31
Forecast
2031-32
Forecast
2032-33
Forecast
REVENUEPROPERTY TAX 3,837,167 4,514,755 4,091,345 4,307,208 4,776,626 5,678,211 6,182,557 6,386,582 6,635,020 6,834,070 7,039,092 7,250,265 7,467,773 7,691,806 7,922,561 SALES TAX 3,994,720 3,788,080 4,303,800 4,612,708 4,582,095 4,621,023 4,724,310 4,853,173 5,004,328 5,160,972 5,315,801 5,475,275 5,639,533 5,808,719 5,982,981 MEAS S 2006 & 2014 LOCAL SALES TAX 4,286,328 3,901,837 4,623,561 5,000,917 4,902,000 4,972,000 5,084,000 5,222,000 5,384,000 5,554,000 5,720,620 5,892,239 6,069,006 6,251,076 6,438,608 UTILITY USERS TAX 1,812,844 1,809,832 1,939,726 2,063,773 1,934,150 2,085,485 2,168,904 2,255,661 2,345,887 2,439,722 2,537,311 2,638,804 2,744,356 2,854,130 2,968,295 FRANCHISE TAX 735,311 750,001 751,598 788,146 786,790 794,658 802,605 810,631 818,737 826,924 835,194 843,545 851,981 860,501 869,106 INTERGOVERNMENTAL TAX 1,836,501 1,952,717 2,034,203 2,108,808 2,215,948 2,319,918 2,385,435 2,460,102 2,544,912 2,645,006 2,749,606 2,858,390 2,971,526 3,089,187 3,211,555 TRANSIENT OCCUPANCY TAX 485,499 444,453 446,105 487,687 440,000 453,200 466,796 480,800 495,224 510,081 525,383 541,145 557,379 574,100 591,323 BUSINESS LICENSE TAX 399,258 382,051 349,733 441,779 412,500 450,014 463,514 477,420 491,742 506,495 521,690 537,340 553,460 570,064 587,166 CHARGES FOR SERVICES 967,318 1,260,013 1,345,588 1,477,492 1,405,108 1,432,539 1,475,515 1,519,781 1,565,374 1,612,335 1,660,705 1,710,526 1,761,842 1,814,698 1,869,138 OTHER REVENUE 867,167 735,100 778,115 517,341 549,640 558,094 563,675 569,312 575,005 580,755 586,562 592,428 598,352 604,336 610,379 LOAN/BOND PROCEEDS 1,500,000 500,000 55,197 -
Total Revenue 20,722,114 20,038,840 20,718,971 21,805,860 22,004,857 23,365,142 24,317,312 25,035,460 25,860,229 26,670,361 27,491,965 28,339,958 29,215,209 30,118,618 31,051,113 TRANSFERS IN 6,290,688
PENSION TRANSFER IN (FY 19/20 alloc) 851,061
PENSION TRANSFER IN 476,366 1,061,736 2,016,612 2,245,480 2,425,118 2,522,123 2,597,787 2,675,720 2,755,992 2,838,672 0 0 0 Total Sources 27,012,802 20,038,840 22,046,398 22,867,596 24,021,469 25,610,622 26,742,430 27,557,583 28,458,016 29,346,081 30,247,957 31,178,629 29,215,209 30,118,618 31,051,113 EXPENDITURESSALARIES 8,595,485 9,182,685 9,687,549 10,550,396 11,462,312 9,359,141 9,639,915 9,929,113 10,226,986 10,533,796 10,849,810 11,175,304 11,510,563 11,855,880 12,211,556BENEFITS - PERS RETIRE 1,792,259 2,451,411 2,772,015 3,093,184 3,808,871 2,834,290 3,174,405 3,428,357 3,668,342 3,851,759 4,275,453 4,446,471 4,624,330 4,809,303 5,001,675BENEFITS - OTHER 3,079,458 2,864,033 2,720,522 2,937,424 3,687,664 3,385,361 3,537,702 3,696,899 3,863,259 4,037,106 4,218,776 4,408,621 4,607,009 4,814,324 5,030,969OPERATIONS AND MAINTENANCE 1,917,711 2,462,533 2,685,146 3,810,724 3,298,050 2,144,196 2,408,522 2,480,778 2,555,201 2,631,857 2,710,813 2,792,137 2,875,901 2,962,178 3,051,043CCCFPD FIRE SERVICES AGREEMENT 5,484,781 5,704,172 5,932,339 6,169,633 6,416,418 6,673,075 6,939,998 7,217,598 7,506,302 7,806,554DEBT SERVICE 643,846 606,554 558,607 608,736 596,107 611,107 636,100 651,100 721,100 721,100 721,100 721,100 721,100 848,100 848,100CAPITAL OUTLAY 672,010 1,031,960 1,397,824 697,550 294,993 332,990 342,980 353,269 363,867 374,783 386,027 397,607 409,536 421,822 434,476 TRANSFERS OUT 21,732,833 1,255,058 1,588,652 2,410,402 1,420,925 1,458,756 1,502,519 1,547,594 1,594,022 1,641,843 1,691,098 1,741,831 1,794,086 1,847,908 1,903,346 Total Expenditures 38,433,603 19,854,232 21,410,315 24,108,416 24,568,922 25,610,622 26,946,315 28,019,449 29,162,410 30,208,662 31,526,150 32,623,068 33,760,122 35,065,817 36,287,719 Surplus/Deficit (11,420,801) 184,608 636,084 (1,240,820) (547,453) - (203,885) (461,866) (704,395) (862,581) (1,278,193) (1,444,439) (4,544,912) (4,947,199) (5,236,606) Fund Balance, July 1 23,478,448 12,057,647 12,242,255 12,726,083 10,535,548 8,889,757 8,125,237 7,699,354 7,006,611 6,062,103 4,949,805 3,411,905 1,697,372 (3,128,439) (8,367,772) Preliminary Fund Balance, June 30 12,057,647 12,242,255 12,878,338 11,485,263 9,988,095 8,889,757 7,921,352 7,237,489 6,302,216 5,199,522 3,671,612 1,967,466 (2,847,540) (8,075,638) (13,604,378) General Reserves Adjustment - (949,715) (1,098,338) (764,520) (221,998) (230,878) (240,113) (249,718) (259,706) (270,095) (280,898) (292,134) (303,820) Fund Balance, June 30 12,057,647 12,242,255 12,726,083 10,535,548 8,889,757 8,125,237 7,699,354 7,006,611 6,062,103 4,949,805 3,411,905 1,697,372 (3,128,439) (8,367,772) (13,908,197) Pension Fund Balance, July 1 16,287,510 17,159,258 18,088,812 19,442,496 16,045,223 14,459,597 13,002,774 11,286,816 9,379,328 7,295,543 5,022,964 2,548,304 - - - Revenues - Interest 924,669 1,010,988 2,792,382 (2,248,500) 490,986 838,657 754,161 654,635 544,001 423,141 291,332 147,802 - - - Expenditure - Transfers Out 1,352,111 1,061,736 2,016,612 2,245,480 2,425,118 2,522,123 2,597,787 2,675,720 2,755,992 2,838,672 - - - Expenditures 52,921 81,434 86,587 87,037 60,000 50,000 45,000 40,000 30,000 20,000 10,000 Pension Fund Balance, June 30 17,159,258 18,088,812 19,442,496 16,045,223 14,459,597 13,002,774 11,286,816 9,379,328 7,295,543 5,022,964 2,548,304 (142,567) - - - Fund Balance, July 1 7,457,116 7,492,770 8,192,602 9,363,369 10,293,189 10,705,760 11,146,314 11,604,735 12,081,745 12,578,092 13,094,554 13,631,942 14,191,097 Revenues - Interest 35,654 (249,883) 72,429 165,301 190,573 209,675 218,309 227,292 236,641 246,368 256,489 267,021 277,979 Revenues - Transfer In 949,715 1,098,338 764,520 221,998 230,878 240,113 249,718 259,706 270,095 280,898 292,134 303,820 General Reserve Balance, June 30 7,137,963 7,457,116 7,492,770 8,192,602 9,363,369 10,293,189 10,705,760 11,146,314 11,604,735 12,081,745 12,578,092 13,094,554 13,631,942 14,191,097 14,772,896

CITY OF PINOLE

LONG-TERM FINANCIAL FORECAST
City of Pinole 58 575 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions

BUDGETED POSITIONS
Through the budget, the City Council authorizes the City’s hiring of employees to fill positions. Below find a table illustrating the positions included in the FY 2023/24 budget.

City of Pinole 59 576 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

CITY MANAGER
City Manager 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 0.00 1.00 0.00 0.00 0.00
Management Analyst 0.00 1.00 1.00 0.00 0.00
Assistant to the City Manager 0.00 0.00 0.00 1.00 1.00
Administrative Assistant 0.00 1.00 1.00 1.00 0.20
Total Full-Time Equivalents (FTEs) 1.00 4.00 3.00 3.00 2.20

CITY CLERK
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 0.00 0.00 1.00 1.00 1.00
Administrative Assistant, part-time 0.48 0.48 0.48 1.00 1.00 Total Full-Time Equivalents (FTEs) 1.48 1.48 2.48 3.00 3.00

FINANCE DEPARTMENT
Finance Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Accounting Specialist 1.00 1.00 1.00 1.00 1.00
Accounting Technician, part-time 0.48 0.48 0.48 0.48 0.00 Administrative Assistant 0.00 0.00 0.00 0.00 0.75
Total Full-Time Equivalents (FTEs) 3.48 3.48 3.48 3.48 3.75

HUMAN RESOURCES
Assistant City Manager 1.00 0.00 0.00 0.00 0.00
Human Resources Director 0.00 0.00 1.00 1.00 1.00
Human Resources Analyst 0.00 0.00 0.00 1.00 1.00
Human Resources Specialist 1.00 1.00 1.00 0.00 0.00
Human Resources Technician 0.00 0.00 0.00 1.00 1.00
Administrative Assistant 0.00 0.00 0.00 0.00 0.05
Total Full-Time Equivalents (FTEs) 2.00 1.00 2.00 3.00 3.05

GENERAL GOVERNMENT
Management Analyst 1.00 0.00 0.00 0.00 0.00
Total Full-Time Equivalents (FTEs) 1.00 0.00 0.00 0.00 0.00

POLICE DEPARTMENT
SWORN
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Lieutenant 2.00 2.00 2.00 2.00 2.00
Police Sergeant 6.00 6.00 6.00 7.00 7.00
Police Officer 19.00 19.00 19.00 20.00 20.00
Sub-total Sworn 28.00 28.00 28.00 30.00 30.00

NON-SWORN
Administrative Secretary 1.00 1.00 1.00 1.00 1.00
Community Safety Specialist 1.00 1.00 1.00 1.00 1.00
Community Service Officer 0.96 0.96 2.00 2.00 2.00
Crossing Guards, part-time/temporary 0.50 0.25 0.25 0.25 0.25 Dispatcher 11.00 11.00 11.00 10.00 10.00
Lead Dispatcher 1.00 1.00 1.00 2.00 2.00
Police Property Specialist 1.00 1.00 1.00 1.00 1.00
Police Records Specialist 2.00 2.00 2.00 2.00 2.00
Sub-total Non-Sworn 18.46 18.21 19.25 19.25 19.25
Total Full-Time Equivalents (FTEs) 46.46 46.21 47.25 49.25 49.25 City of Pinole 60 577 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

FIRE DEPARTMENT
SWORN
Fire Chief 1.00 1.00 1.00 1.00 0.00
Battalion Chief 1.00 1.00 1.00 1.00 0.00
Fire Captain 3.00 3.00 5.00 5.00 0.00
Fire Engineer 3.00 3.00 3.00 3.00 0.00
Fire Fighter/Paramedic 3.00 3.00 3.00 6.00 0.00
Fire Fighter 3.00 3.00 3.00 0.00 0.00
Sub-total Sworn 14.00 14.00 16.00 16.00 0.00

NON-SWORN
Management Analyst 1.00 1.00 1.00 1.00 0.00
Sub-total Non-Sworn 1.00 1.00 1.00 1.00 0.00
Total Full-Time Equivalents (FTEs) 15.00 15.00 17.00 17.00 0.00

PUBLIC WORKS
Public Works Director 0.00 0.00 0.00 1.00 1.00
Development Services Director/City Engineer 0.50 0.50 1.00 0.00 0.00 Senior Project Manager 1.00 1.00 1.00 0.00 0.00
Capital Improvement and Environmental Program Manager 0.00 0.00 0.00 1.00 1.00 Associate Civil Engineer 0.00 0.00 0.00 1.00 1.00
Public Works Specialist 1.00 1.00 1.00 2.00 2.00
Administrative Assistant 1.00 0.00 0.00 0.00 0.00
Management Analyst 0.00 0.00 1.00 1.00 1.00
Development Services Technician 0.00 0.00 0.00 0.50 0.50 Public Works Manager 1.00 1.00 1.00 1.00 1.00
Public Works Maintenance Supervisor 2.00 2.00 3.00 3.00 3.00 Public Works Maintenance Workers 7.00 7.00 8.00 8.00 8.00 Park Caretaker 0.25 0.25 0.25 0.25 0.25
Treatment Plant Manager 1.00 1.00 1.00 1.00 1.00
Water Pollution Control Plant Operation Supervisor 1.00 1.00 1.00 1.00 1.00 WWTP Senior Operator 0.00 0.00 0.00 1.00 1.00
WWTP Operator 5.00 5.00 5.00 4.00 4.00
Environmental Analyst 1.00 1.00 1.00 1.00 1.00
Environmental Assistant 1.00 1.00 1.00 1.00 1.00
WWTP Maintenance Mechanic 1.00 1.00 2.00 2.00 2.00
Water Pollution Control Plant Intern 0.48 0.48 0.48 0.48 0.48 Total Full-Time Equivalents (FTEs) 24.23 23.23 27.73 30.23 30.23

COMMUNITY DEVELOPMENT
Development Services Director/City Engineer 0.50 0.50 0.00 0.00 0.00 Community Development Director 0.00 0.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 1.00
Senior Building Inspector 1.00 1.00 1.00 0.00 0.00
Building Official 0.00 0.00 0.00 1.00 1.00
Building Inspector 0.00 1.00 1.00 0.00 0.00
Building Inspector I/II 0.00 0.00 0.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 0.00 0.00
Code Enforcement Officer I/II 0.00 0.00 0.00 1.00 1.00
Permit Technician 2.00 2.00 2.00 0.00 0.00
Permit Technician I/II 0.00 0.00 0.00 2.00 2.00
Development Services Technician 0.00 0.00 0.00 0.50 0.50 Total Full-Time Equivalents (FTEs) 5.50 6.50 7.00 7.50 7.50 City of Pinole 61 578 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

COMMUNITY SERVICES DEPARTMENT

RECREATION
Community Services Director 0.00 0.00 1.00 1.00 1.00
Recreation Manager 1.00 1.00 1.00 1.00 1.00
Cook, part-time/regular 0.75 0.75 0.75 0.75 0.75
Recreation Coordinator 2.60 2.60 2.60 3.50 3.50
Recreation Leader 2.88 2.88 2.88 2.88 2.88
Recreation Leader [Tiny Tots] 1.13 1.13 1.13 1.13 1.13
Rental Facility Custodian, part-time/temporary 1.65 1.65 1.65 1.65 1.65 Senior Recreation Leader 1.50 1.50 1.50 1.50 1.50
Sub-total Recreation 11.50 11.50 12.50 13.40 13.40

PINOLE COMMUNITY TELEVISION (PCTV)
Cable Access Coordinator 1.00 1.00 1.00 1.00 1.00
Cable Access Technician 1.00 1.00 1.00 1.00 1.00
Cable Equipment Operators 0.75 0.75 0.75 0.75 0.75
Sub-total Cable Access Television 2.75 2.75 2.75 2.75 2.75 Total Full-Time Equivalents (FTEs) 14.25 14.25 15.25 16.15 16.15 GRAND TOTAL ALL DEPARTMENTS 114.40 115.15 125.19 132.61 115.13 City of Pinole 62 579 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Labor Allocations
LABOR COST ALLOCATIONS ($)
Position Title
Total Wages and
Benefits General Fund 100
Sewer Enterprise
(WWTP) Fund 500
Sewer Enterprise (Corp
Yard) Fund 500 Cable TV Fund 505
Information Systems
Fund 525
Successor
Agency
Fund 750
Housing
Admin Fund
285
Gas Tax
Fund 200
Building Fund
212
Measure "S2014" Fund
106 PSAF Fund 203
SLESF Fund
206
Storm Water
Fund 207
Recreation
Fund 209
Refuse Mgmt
Fund 213
Solid Waste
Fund 214
Measure "J"
Fund 215 Total
100-110 Council Members (5) 78,701 59,026 - 19,675 - - - - - - - - - - - - - - 78,701 100-111 City Manager 503,319 211,394 25,166 125,830 - - 90,597 25,166 - 25,166 - - - - - - - - 503,319 100-111 Assistant to the City Manager 195,251 156,201 - - - 39,050 - - - - - - - - - - - - 195,251 100-111 Admin Assistant 167,301 167,301 - - - - - - - - - - - - - - - - 167,301 100-112 City Clerk 239,788 196,626 - - - - 43,162 - - - - - - - - - - - 239,788 100-113 Treasurer 10,624 7,968 - 2,656 - - - - - - - - - - - - - - 10,624 100-115 Finance Director 380,621 232,179 57,093 - - - 72,318 19,031 - - - - - - - - - - 380,621 100-115 Accountant 151,360 128,656 22,704 - - - - - - - - - - - - - - - 151,360 100-115 Accounting Specialist 133,094 113,130 19,964 - - - - - - - - - - - - - - - 133,094 100-116 HR Analyst 135,792 122,212 13,579 - - - - - - - - - - - - - - - 135,792 100-116 HR Director 403,371 363,034 40,337 - - - - - - - - - - - - - - - 403,371 100-116 HR Tech 124,789 112,310 12,479 - - - - - - - - - - - - - - - 124,789 100-221 Police Officer 196,658 90,463 - - - - - - - - - - 106,195 - - - - - 196,658 100-221 Police Officer (2) 337,376 - - - - - - - - - - 337,376 - - - - - - 337,376 100-221 Police Officer (Canine) 190,122 133,085 - - - - - - - - - - 57,037 - - - - - 190,122 100-341 PW Director 284,621 71,155 56,924 28,462 - - - - 42,693 - 28,462 - - 14,231 - 28,462 14,231 - 284,621 100-341 Associate Engineer 160,883 - 16,088 24,132 - - - - - - 80,441 - - - - - - 40,221 160,883 100-341 PW Specialist (2) 260,805 52,161 - 65,201 - - - - 39,121 52,161 - - - 26,081 - 26,081 - - 260,805 100-341 Capital Improvement Manager 207,068 - 20,707 31,060 - - - - - - 41,414 - - 10,353 - 20,707 31,060 51,767 207,068 100-341 Management Analyst 136,929 27,386 - 13,693 - - - - 27,386 - 27,386 - - 13,693 - - 27,386 - 136,929 100-342 PW Maint. Supervisor 123,518 49,407 - - - - - - - - 24,704 - - - - - 24,704 24,704 123,518 100-343 Public Works Manager 300,266 150,133 - 60,053 - - - - 15,013 - - - - 60,053 - 15,013 - - 300,266 100-343 PW Maint. Supervisor 211,003 94,951 - 52,751 - - - - 10,550 - - - - 42,201 - 10,550 - - 211,003 100-343 Maintenance Workers (4) 505,328 151,598 - 101,066 - - - - 75,799 - - - - 75,799 - 25,266 - 75,799 505,328 100-343 Maintenance Worker (1) 143,266 - - - - - - - - - 143,266 - - - - - - - 143,266 100-343 Maintenance Worker (1) 101,016 50,508 - - - - - - - - 50,508 - - - - - - - 101,016 209-551 Community Svcs Director 259,673 - - - 25,967 - - - - - - - - - 233,706 - - - 259,673 212-461 Community Dev. Director 402,488 100,622 - - - - - 60,373 - 241,493 - - - - - - - - 402,488 212-461 Planning Manager 234,255 11,713 - - - - - 11,713 - 210,829 - - - - - - - - 234,255 212-462 Permit Technician III 120,445 - - - - - - - - 120,445 - - - - - - - - 120,445 212-462 Permit Technician I 104,427 - - - - - - - - 104,427 - - - - - - - - 104,427 212-462 Administrative Coordinator 124,722 83,140 - - - - - - - 41,582 - - - - - - - - 124,722 500-642 PW Maint. Supervisor 186,828 - - 140,121 - - - - 9,341 - - - - 18,683 - 9,341 - 9,341 186,828 500-642 Maintenance Workers (2) 278,756 - - 209,067 - - - - 13,938 - - - - 27,876 - 13,938 - 13,938 278,756 -
7,394,462 $ 2,936,358 $ 285,041 $ 873,767 $ 25,967 $ 39,050 $ 206,077 $ 116,283 $ 233,841 $ 796,104 $ 396,180 $ 337,376 $ 163,232 $ 288,969 $ 233,706 $ 149,358 $ 97,381 $ 215,770 $ 7,394,462 $ PERCENT OF TOTAL 40% 4% 12% 0% 1% 3% 2% 3% 11% 5% 5% 2% 4% 3% 2% 1% 3% 100% General Fund Special Revenue Sewer Enterprise Successor Agency Interanl Service Measure S 2,936,358 2,632,020 $ 1,158,809 $ 206,077 $ 65,017 $ 396,180 $ 100-111 100-112 100-115 100-116 100-221 100-223 100-341 100-342 100-343 100-345 100-465 209-554 209-555 212-461 212-462 505-119 505-120 505-121 Total 100-111 Admin Assistant 33,460 - 125,476 8,365 - - - - - - - - - - - - - - 167,301 100-221 Police Chief - - - - 335,934 37,326 - - - - - - - - - - - - 373,260 100-221 Lieutenant - - - - 357,304 89,326 - - - - - - - - - - - - 446,630 100-342 Maintenance Supervisor (1) - - - - - - - 24,704 - 24,704 - - - - - - - - 49,407 100-343 Maintenance Workers (4) - - - - - - - 30,320 60,639 60,639 - - - - - - - - 151,598 100-343 Maintenance Worker (1) - - - - - - - 35,816 35,816 - - - - - - - - 71,633 212-461 Community Dev. Director - - - - - - - - - - - - - 120,746 120,746 - - - 241,493 212-462 Administrative Coordinator - - - - - - 62,361 - - - 20,779 - - 20,791 20,791 - - - 124,722 212-462 Permit Technician III - - - - - - - - - - - - - 30,111.32 90,333.97 - - - 120,445 212-462 Permit Technician I - - - - - - - - - - - - - 26,106.87 78,320.60 - - - 104,427 505-119 Cable Access Coordinator - - - - - - - - - - - - - - - 128,638 736 87,188 216,562 505-119 Cable Access Technician - - - - - - - - - - - - - - - 102,472 587 69,454 172,513 City of Pinole 63 580 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Labor Allocations
LABOR COST ALLOCATIONS (%)
Position Title
Total Wages
and Benefits
General
Fund 100*
Sewer
Enterprise
(WWTP)
Fund 500
Sewer
Enterprise
(Corp Yard)
Fund 500
Cable TV
Fund 505
Information
Systems
Fund 525
Successor
Agency
Fund 750
Housing
Admin
Fund 285
Gas Tax
Fund 200
Building
Fund 212
Measure
"S-2014" Fund 106
PSAF
Fund 203
SLESF
Fund 206
Storm Water
Fund 207
Recreation
Fund 209
Refuse Mgmt
Fund 213
Solid Waste
Fund 214
Measure
"J" Fund
215 Total
100-110 Council Members (5) 78,701 75% 25% 100%100-111 City Manager 503,319 42% 5% 25% 18% 5% 5% 100%100-111 Assistant to the City Manager 195,251 80% 20% 100%100-111 Admin Assistant 167,301 100% 100%100-112 City Clerk 239,788 82% 18% 100%100-113 Treasurer 10,624 75% 25% 100%100-115 Finance Director 380,621 61% 15% 19% 5% 100% 100-115 Accountant 151,360 85% 15% 100%100-115 Accounting Specialist 133,094 85% 15% 100%100-116 HR Analyst 135,792 90% 10% 100%100-116 HR Director 403,371 90% 10% 100%100-116 HR Tech 124,789 90% 10% 100%100-221 Police Officer 196,658 46% 54% 100%100-221 Police Officer (2) 337,376 0% 100% 100%100-221 Police Officer (Canine) 190,122 70% 30% 100% 100-341 PW Director 284,621 25% 20% 10% 15% 10% 5% 10% 5% 100%100-341 Associate Engineer 160,883 10% 15% 50% 25% 100%100-341 PW Specialist (2) 260,805 20% 25% 15% 20% 10% 10% 100%100-341 Capital Project Manager 207,068 0% 10% 15% 20% 5% 10% 15% 25% 100%100-341 Management Analyst 136,929 20% 10% 20% 20% 10% 20% 100%100-342 PW Maint. Supervisor 123,518 40% 20% 20% 20% 100%100-343 Public Works Manager 300,266 50% 20% 5% 20% 5% 100% 100-343 PW Maint. Supervisor 211,003 45% 25% 5% 20% 5% 100%100-343 Maintenance Workers (4) 505,328 30% 20% 15% 15% 5% 15% 100%100-343 Maintenance Worker (1) 143,266 0% 100% 100%100-343 Maintenance Worker (1) 101,016 50% 50% 100%209-551 Community Svcs Director 259,673 0% 10% 0% 0% 90% 100%212-461 Community Dev. Director 402,488 25% 15% 60% 100%212-461 Planning Manager 234,255 5% 5% 90% 100%212-462 Permit Technician III 120,445 0% 100% 100% 212-462 Permit Technician I 104,427 0% 100% 100%212-462 Administrative Coordinator 124,722 67% 33% 100%500-642 PW Maint. Supervisor 186,828 0% 75% 5% 10% 5% 5% 100%500-642 Maintenance Workers (2) 278,756 0% 75% 5% 10% 5% 5% 100% -
7,394,462 $ 36% 4% 14% 0% 1% 3% 2% 4% 9% 6% 6% 2% 4% 4% 2% 1% 3% 100% 100-111 100-112 100-115 100-116 100-221 100-223 100-341 100-342 100-343 100-345 100-465 209-554 209-555 212-461 212-462 505-119 505-120 505-121 Total 100-111 Admin Assistant 20% 75% 5% 100%100-221 Police Chief 90% 10% 100%100-221 Lieutenant 80% 20% 100%100-342 Maintenance Supervisor (1) 20% 20% 40% 100-343 Maintenance Workers (4) 6% 12% 12% 30%100-343 Maintenance Workers (1) 25% 25% 50%212-461 Community Dev. Director 30% 30% 60%212-462 Administrative Coordinator 50% 17% 17% 17% 100%212-462 Permit Technician III 25% 75% 100%212-462 Permit Technician I 25% 75% 100%505-119 Cable Access Coordinator 59% 0% 40% 100%505-119 Cable Access Technician 59% 0% 40% 100% City of Pinole 64 581 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets
Department Budgets
This section contains detailed information for the City’s organizational units, its departments. The budget summaries illustrate how the City’s various funding sources are allocated to individual departments to fund their specific activities and programs.

The department sections are arranged in the following order:
• Elected Officials
o City Council
o City Treasurer
• Appointed Officials
o City Manager
o City Attorney
o City Clerk
• Administration
o Finance
o Human Resources
• Public Safety
o Police
o Fire
• Public Works
• Community Development
• Community Services
• General Government
The following information is provided below in each department budget section:
• Mission;
• Major services and functions;
• FY 2022/23 key accomplishments;
• FY 2023/24 key priorities and projects;
• Significant special projects for FY 2024/25 – FY 2027/28; • Major changes in FY 2023/24 budget;
• Position summary;
• Budget summaries at the department and division levels; and • Major non-personnel expense details.

City of Pinole 65 582 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets
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City of Pinole 66 583 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Council

CITY COUNCIL
Mission
The mission of the City Council is to use the tools at its disposal to create a safe, healthy, and prosperous community. In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020 – 2025, which contained the following vision, mission, and goals for the City.

Vision
Pinole is a safe, vibrant, and innovative community with small town charm and high quality of life.

Mission
Pinole will be efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.

Goals

1. Safe and Resilient

2. Financially Stable

3. Vibrant and Beautiful

4. High Performance
Major Services and Functions
The primary role of the City Council is to create local laws to support a safe, healthy, and prosperous community. The City Council also creates a vision and goals for the community, approves policies for the conduct of municipal affairs, and appropriates City funds through the budget process to support City programs and services. The City Council holds regularly scheduled meetings, hearings, and study sessions to receive citizens’ input and conduct the City's business in a public forum. Council Members represent the City at local, regional, and State organizations. The five-member City Council is elected at large and serves four-year overlapping terms. The City Council appoints one of its members to serve as the Mayor each year. The City Council also serves as the governing body of the Successor Agency to the Pinole Redevelopment Agency (“Successor Agency”), and appoints members of the community to serve on various boards and commissions. The City Council appoints three City officers: the City Manager, City Attorney, and City Clerk.

FY 2022/23 Key Accomplishments
• Recognized numerous individuals, community organizations, and causes for their contributions to Pinole and society
City of Pinole 67 584 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Council
• Analyzed and approved a new five-year fire and emergency medical service agreement with the Contra Costa County Fire Protection District ("Con Fire") • Researched a potential local ballot measure to transition to a charter city and establish an increased real property transfer tax (RPTT) • Approved an Economic Development Strategy
• Approved a Communication and Engagement Plan
• Adopted a new City of Pinole Local Roadway Safety Plan (LRSP) • Approved a new 223-unit multifamily housing development on Fitzgerald Avenue ("Pinole Vista" apartment complex)
• Approved a preliminary design for the replacement of the San Pablo Avenue bridge between Pinole and Hercules
• Provided direction on and authorized the submittal of the draft 2023-2031 Housing Element Update
• Provided direction to staff on new City events, such as a Pinole Pride (civic/anniversary and LBGT) event in June 2023
• Provided direction on safety improvements on the Tennent Avenue corridor • Established a Project Labor Agreement (PLA) Ad Hoc Subcommittee • Improved the capital planning process by providing direction to staff on a capital projects prioritization methodology
• Authorized the sale of surplus City properties
• Adopted resolutions taking positions on key policy issues • Adopted ordinances changing City laws on certain key issues • Appropriated funding for a new Property and Facilities Master Plan • Provided funding and direction on transportation safety capital projects FY 2023/24 Key Priorities and Projects
• Create new or updated ordinances to support a safe, healthy, and prosperous community
• Continue to recognize individuals, organizations, and causes through proclamations and resolutions
• Continue to advocate for the City in regional and State policy matters • Continue to review and approve City policies and service models that will improve City efficiency and effectiveness
• Provide leadership and oversight of the implementation of the Strategic Plan • Consider development applications that will improve the community • Provide direction and adopt updates to the City General Plan Safety and Health and Environmental Justice elements
• Create an updated Long-Term Financial Plan that determines how to address the City’s unfunded liabilities
• Establish a process to quickly respond to advocacy opportunities regarding proposed State legislation
• Direct staff on the redevelopment of “Community Corner” (lot at the corner of San Pablo Avenue and Tennent)
• Review City’s use of its Section 115 Pension Trust
City of Pinole 68 585 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Council
• Continue to expand relationships with elected officials in neighboring cities, special districts, and at the State and federal levels
Significant Special Projects for FY 2024/25 through FY 2027/28 • Create new or updated ordinances to support a safe, healthy, and prosperous community
Major Changes in FY 2023/24 Budget
There are no major changes in the FY 2023/24 budget compared to the FY 2022/23 budget.

Position Summary
There are no staff positions budgeted for the City Council department. Support to the City Council is provided by City staff budgeted in other departments, such as the City Manager, City Attorney, City Clerk, and others.

City of Pinole 69 586 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Council

CITY COUNCIL BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 215,352 215,904 149,921 182,496 182,212 (284) 0% Measure S 2014 - 106 5,900 - - 5,900 - (5,900) -100%
Total 221,252 215,904 149,921 188,396 182,212 (6,184) -3%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages -401 49,871 48,302 35,427 48,150 33,750 (14,400) -43% Employee Benefits - 410 45,345 53,393 32,806 55,241 42,550 (12,691) -30% Total Personnel 95,216 101,696 68,233 103,391 76,300 (27,091) -36% Services and Supplies
Professional & Administrative Services -
42 145,509 135,565 95,944 108,375 107,155 (1,220) -1%
Other Operating Expenses -43 1,466 921 831 1,030 1,030 - 0% Total Services and Supplies 146,975 136,486 96,776 109,405 108,185 (1,220) -1% Capital Outlay
Asset Acquisition/Improvement - 47 - 130 - - 15,000 15,000 0% Total Capital Outlay - 130 - - 15,000 15,000 0%
Indirect Cost Allocations
Administrative Credits - 46121 (22,714) (24,463) (17,170) (26,331) (19,675) 6,656 -34% General Liability Insurance - 46201 1,776 2,054 2,082 1,931 2,402 471 20% Total Indirect Cost Allocations (20,939) (22,408) (15,088) (24,400) (17,273) 7,127 -41% Total 221,252 215,904 149,921 188,396 182,212 (6,184) -3%

EXPENDITURES BY PROGRAM
City Council - 110 221,252 215,904 149,921 188,396 182,212 (6,184) -3% Total 221,252 215,904 149,921 188,396 182,212 (6,184) -3% City of Pinole 70 587 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Council

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42201 Office Expense $ 500 $ 500
4230X Travel and Training $ 21,000 $ 25,380
ABAG Delegate $250
Allocated Appropriation (5 @ $2,900) 14,500
CCC Mayor's Conference monthly dinners (24 @ $70) 1,680 East Bay Division meetings 600
Funding for council members on League committees 500
League of California Cities Conference (5 @ $600) 3,000 Mayor's travel expenses 600
Other identified City sponsored events 250
Various dinners/award ceremonies 750
42302 Mileage, Toll, Air & Hotel 2,250
42303 Meal Allowance 1,000
42401 Memberships $ 21,485 $ 21,785
ABAG dues $5,500
Contra Costa Mayor's Conference membership & exp. 1,400 LAFCO dues 6,300
League of CA Cities 7,685
League of California Cities East Bay Division 400
Other Memberships 500
42514 Special Department Expense $ 59,490 $ 59,490
City Council meetings recorded by PCTV $56,490
Mayoral Celebration expense 400
Misc. supplies and food for meetings 1,000
Other special department expenses 1,000
West County Mayor's Breakfast meetings 600
Total Professional/Administrative Services $ 107,155
4310X Utilities $ 1,030 $ 1,030
Gas/Electric $ 980
Water 50
47103 Furniture -$ 15,000 $
Council office furniture $15,000
MEASURE S - 2014 FUND - 106
42101 Professional Services $ 5,900 -$
Teambuilding and Strategic Planning $ -
City of Pinole 71 588 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Council
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City of Pinole 72 589 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Treasurer

CITY TREASURER
Mission
The mission of the City Treasurer is to, in collaboration with the Finance Director, ensure that all City funds are received, deposited, disbursed, and invested effectively in accordance with the City’s Investment Policy and Generally Accepted Accounting Principles (GAAP).

Major Services and Functions
The City Treasurer provides input to the Finance Director on quarterly investment reports that the Finance Director creates for the City Council. The reports include reconciled bank balances, the type and amount of investments and deposits of City funds, the institution in which these deposits are made, market values, maturity dates, and rates of interest. In addition, the City Treasurer reviews the weekly check run and is one of the authorized City counter signatories of checks in an amount of $5,000 or greater. The City’s Investment Policy prioritizes safety, liquidity, and yield. The City Treasurer is an elected position and serves a four-year term.

FY 2022/23 Key Accomplishments
• Collaborated with the Finance Director to provide quarterly investment reports to the City Council and to achieve the Investment Policy priorities of safety, liquidity, and yield
• Collaborated with the Finance Director to ensure that all City funds were received, deposited, disbursed, and invested effectively in accordance with the City’s Investment Policy and GAAP
FY 2023/24 Key Priorities and Projects
• Continue to collaborate with the Finance Director on investment management and treasury functions
Major Changes in FY 2023/24 Budget
There are no major changes in the FY 2023/24 budget compared to the FY 2022/23 budget.

Position Summary
There are no staff positions budgeted for the City Treasurer department. Support to the City Treasurer is provided by City staff budgeted in other departments, primarily the Finance Department.

City of Pinole 73 590 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Treasurer

CITY TREASURER BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 8,286 8,375 5,732 8,662 8,727 65 1%
Total 8,286 8,375 5,732 8,662 8,727 65 1%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 8,431 8,427 6,072 8,400 3,000 (5,400) -180% Employee Benefits - 410 1,633 1,197 1,146 1,964 7,410 5,446 73% Total Personnel 10,063 9,624 7,217 10,364 10,410 46 0%
Services and Supplies
Professional & Administrative Services -
42 783 911 250 760 760 - 0%
Other Operating Expenses - 43 - - - - - - 0%
Total Services and Supplies 783 911 250 760 760 - 0%
Capital Outlay
Asset Acquisition/Improvement - 47 - - - - - - 0%
Total Capital Outlay - - - - - - 0%
Indirect Cost Allocations
Admin Credits - 46121 (2,718) (2,341) (1,921) (2,634) (2,656) (22) 1% Legal Charges - 46126 - - - - - - 0%
General Liability Insurance - 46201 158 182 185 172 213 41 19% Total Indirect Cost Allocations (2,560) (2,160) (1,736) (2,462) (2,443) 19 -1% Total 8,286 8,375 5,732 8,662 8,727 65 1%

EXPENDITURES BY PROGRAM
City Treasurer - 113 8,286 8,375 5,732 8,662 8,727 65 1% Total 8,286 8,375 5,732 8,662 8,727 65 1%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42301 Travel & Training $ 400 $ 400
Misc. training $ 400
42401 Memberships $ 110 $ 110
CSMFO Dues $ 110
42506 Bonds $ 250 $ 250
Bond for City Treasurer position $ 250
Total Professional/Administrative Services $ 760
City of Pinole 74 591 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager

CITY MANAGER
The City Manager department is comprised of the following divisions:
• Administration and Programs; and
• Information Technology
Mission
The mission of the City Manager’s office (department) is to support the City Council in its policy development and to oversee all City staff and operations to ensure efficient and effective service delivery.

Major Services and Functions
The City of Pinole is organized under a “council-manager” form of operation. This form of operations consists of an elected City Council that is responsible for policymaking and a professional City Manager, appointed by the Council, who is responsible for carrying out the policies of the Council and overseeing City operations. In addition to overseeing City operations, the City Manager’s office also performs or coordinates some specific functions on behalf of the entire City organization, including the following:
• Communication and engagement
• Intergovernmental relations
• Information technology
• Strategic planning and organizational assessment
The Information Technology Division maintains hardware and software throughout the City organization. The Division collaborates with other City departments to conduct business process re-engineering and to select and implement appropriate technology to meet City needs. The Division manages information services for over 120 users, 53 workstations, and 13 servers used throughout the City. The City contracts with a private firm, Precision IT Consulting, for managed IT services, including network administration, security, equipment and software maintenance, and end user support. Precision IT provides two full-time on-site technicians to address short-term and long-term work requests.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Supported the City Council in its development of policy on key community issues • Supported City departments in the implementation of a number of process improvements and new policies
• Worked with local, regional, State, and federal agencies to advance Pinole's interests
City of Pinole 75 592 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager
• Hired staff in key leadership positions
• Created written policies and procedures on numerous administrative matters • Initiated an internal diversity, equity, and inclusion (DEI) program Strategic Plan Strategies
• Successfully supported the transition of the Pinole Fire Department to be operated under Contra Costa Fire Protection District
• Implemented many IT projects, including significantly improving network security • Created a Communication and Engagement Plan, which is a Strategic Plan strategy
• Expanded communication and engagement with the community through the use of new tools and techniques
• Increased engagement with community and civic organizations, neighboring cities, and special districts
FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Assess City operations and implement improvements for diversity, equity, and inclusion (DEI)
Strategic Plan Strategies
• Complete the Strategic Plan strategy of developing an interagency legislative advocacy program (Goal 4, Strategy 7)
• Launch a new website Content Management System (CMS) with expanded online services
• Complete priority projects as outlined in the 2021/22-2025/26 Information Technology (IT) Plan
Significant Special Projects for FY 2024/25 through FY 2027/28 • Complete Strategic Plan strategies
Major Changes in FY 2023/24 Budget
The City Manager department Administration and Programs division budget for FY 2023/24 includes funding for Diversity, Equity, and Inclusion (DEI) consulting, intergovernmental affairs consulting, grant management consulting, and communication and engagement consulting, all related to high-priority City initiatives in these areas. The Information Technology division budget includes a number of projects identified in the City’s IT Plan.

City of Pinole 76 593 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager
Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
City Manager 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 0.00 1.00 0.00 0.00 0.00
Management Analyst 0.00 1.00 1.00 0.00 0.00
Assistant to the City Manager 0.00 0.00 0.00 1.00 1.00
Administrative Assistant 0.00 1.00 1.00 1.00 0.20
Total 1.00 4.00 3.00 3.00 2.20
Note that the Administrative Assistant position has been partially allocated to other departments in FY 2023/24 to reflect their primary tasks, including with the Finance Department, more clearly.

City of Pinole 77 594 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager

CITY MANAGER BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 603,505 527,117 410,795 615,943 590,960 (24,983) -4% Total 603,505 527,117 410,795 615,943 590,960 (24,983) -4%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 657,031 364,341 320,621 480,353 505,702 25,349 5% Employee Benefits - 410 394,691 297,436 249,674 304,344 324,181 19,837 6% Total Personnel 1,051,722 661,777 570,295 784,697 829,883 45,186 5% Services and Supplies
Professional & Administrative Services -
42 93,633 175,750 111,160 248,004 188,480 (59,524) -32% Other operating Expenses - 43 1,995 1,278 1,141 1,425 1,425 - 0% Total Services and Supplies 95,627 177,028 112,301 249,429 189,905 (59,524) -31% Indirect Cost Allocations
Admin Credits - 46121 (577,603) (338,727) (302,079) (445,668) (464,816) (19,148) 4% General Liability Insurance - 46201 33,760 25,861 29,629 27,485 35,988 8,503 24% Total Internal Cost Allocations (543,844) (312,866) (272,450) (418,183) (428,828) (10,645) 2% Capital Outlay
Asset Acquisition/Improvement - 47 - 1,176 649 - - - 0% Total Capital Outlay - 1,176 649 - - - 0%
Total 603,505 527,117 410,795 615,943 590,960 (24,983) -4%

EXPENDITURES BY PROGRAM
City Manager - 111 603,505 527,117 410,795 615,943 590,960 (24,983) -4% Total 603,505 527,117 410,795 615,943 590,960 (24,983) -4% City of Pinole 78 595 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 210,000 $ 145,000
Communication and Engagement Consulting $ 60,000
DEI Consulting 40,000
Digital Billboard 25,000
Misc. Consulting 20,000
42107 Equipment Maintenance $ 100 $ 100
$100
42201 Office Expense $ 13,800 $ 29,055
Copier Supplies $1,000
Mass Mailing Services 17,255
Misc Office Expense 800
Office Supplies 5,000
Other Office Expenses 5,000
42203 Office Expense/Shipping & Mailing $ 9,779 -$
Postage & Shipping -$
Postage Equipment 0
(Moved to IT dept FY23/24)
4230X Travel and Training $ 7,300 $ 7,300
League of Cities or Other Trainings $1,600
Mayor's Conference monthly dinners 600
Miscellaneous Meetings 1,200
Other Misc. Training 1,500
League of Cities or other training related travel 2,400 42401 Memberships $ 3,875 $ 3,875
Bay Area News Group Subscription $550
CAPIO Membership 200
CCC Public Managers Association 500
CCMF Membership 200
ICMA Membership 2,150
MISAC Membership 200
Municipal Management Association (MMANC) 75
42506 Bonds $ 350 $ 350
Bonds (CM & ACM) $350
42514 Special Department Expense $ 2,800 $ 2,800
Flowers for funerals and Special Occations $300
Miscellaneous 2,000
Notary Fees and Supplies 100
UPS/FedEx/Misc. shipping 400
Total Professional/Administrative Services $ 188,480
4310X Utilities $ 1,425 $ 1,425
43103 Gas/Electric $ 1,300
43102 Water 125
City of Pinole 79 596 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager

INFORMATION SYSTEMS BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 540,026 548,604 611,656 1,126,368 1,021,906 (104,462) -10% Measure S-2014 Fund - 106 - 102,600 3,600 (99,000) -2750% Recreation Fund - 209 62,029 55,886 52,314 96,243 117,529 21,286 18% Building and Planning Fund - 212 31,872 46,877 149,655 286,798 154,649 (132,149) -85% Sewer Enterprise Fund - 500 49,160 53,850 54,329 124,732 140,834 16,102 11% Cable Access TV Fund - 505 18,921 23,910 22,738 46,691 92,253 45,562 49% Total 702,008 729,127 890,693 1,783,432 1,530,771 (252,661) -17%

EXPENDITURES BY CATEGORY
Services and Supplies
Professional & Administrative Services -
42 472,808 463,062 709,854 1,361,406 1,072,340 (289,066) -27% Other Operating Expenses - 43 168,959 197,415 156,749 174,853 201,726 26,873 13% Total Services and Supplies 641,766 660,476 866,603 1,536,259 1,274,066 (262,193) -21% Capital Outlay
Asset Acquisition/Improvement - 47* 26,323 107,122 15,836 357,348 217,655 (139,693) -64% Total Capital Outlay 26,323 107,122 15,836 357,348 217,655 (139,693) -64% Debt Service
Debt Principal - 48101 - 23,255 - - - - 0%
Debt Interest - 48102 - 1,705 - - - - 0%
Total Debt Service - 24,960 - - - - 0%
Indirect Cost Allocations
Administrative Debits - 46122 33,918 32,443 15,067 32,929 39,050 6,121 16% Information Systems (IS) Charges - 46 (702,008) (729,127) (890,693) (1,823,935) (1,527,171) 296,765 -19% Total Indirect Cost Allocations (668,089) (696,684) (875,626) (1,791,006) (1,488,121) 302,886 -20% Total (0) 95,874 6,814 102,600 3,600 (99,000) 0%

EXPENDITURES BY PROGRAM
Information Systems - 118 702,008 825,001 897,507 1,926,536 1,530,771 (395,765) -26% Total 702,008 825,001 897,507 1,926,536 1,530,771 (395,765) -26% *See CIP
City of Pinole 80 597 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 534,670 $ 564,550
City Website CMS Updates 40,000
Data Collection & Management Solution 17,000
Implement Payment Software 5,000
Labor to replace PD MDC's (carryover) 9,000
Labor to Update Versatile Software (carryover) 2,000
Managed IT support (Precision) 396,550
Misc. IT Consulting, Assessment Services 25,000
Network Security/Cybersecurity Assessment 10,000
TrackIT (ClientFirst) Implementation 50,000
Replace Youth/Senior Center Fiber Network Assessment 10,000 42105 Network Maintenance $ 89,550 $ 75,344
Network servers and hardware maintenance, including professional callouts.

AWS hosting for Smart Geotech $ 1,910
Contra Costa County ACCJIN Network Fee 26,523
Data backup protection for City Hall servers 12,667
Data backup protection for Public Safety servers 10,609 Firewall Maintenance for Public Safety 1,591
Sophos Firewall Annual Maintenance & Support CH 2,122
Sophos Endpoint Protection for workstations and servers 10,291 Webstie Annual Hosting 8,359
Wi-Fi Service 1,273
42106 Software Maintenance $ 560,923 $ 239,541
Adobe software for PCTV $ 637
AMAG alarm software maintenance 2,030
Axon Cloud Storage for PD body cameras 15,914
CrimeView desktop support 3,183
Critical Reach maintenance 530
ESRI- Ainfo, Aedito, Aview maintenance 21,218
FileOnQ Support & maintenance 3,492
Fire RMS support (Zoll)- Station 73 645
Form 700 e-submission Software 3,500
Granicus (Webstreaming) 7,426
Laserfiche Annual Maintenance/License 7,575
Police Department Computer Management software 2,334
Public Records Management Software 6,180
RecDesk software 5,562
Recruiting Software Annual (NeoGov) 5,200
Scala License for PCTV 1,221
Selectron Software Annaul 29,166
TrakIt support maintenance 48,144
Tyler Incode license & fee maintenance 71,080
Versatile Express & retention support (Zasio) 4,505
42107 Equipment Maintenance $ 51,191 $ 48,252
Copier Lease and Maintenance (Xerox) $ 45,131
Mailing System Meter Lease (Pitney Bowes) 2,060
Printer Repair Service 1,061
42203 Shipping and Mailing $ - $ 9,779
Citywide Postage Shipping $ 3,000
Postage Equipment 6,779
42510 Software Purchase & Subscriptions $ 82,472 $ 131,274 Adobe Acrobat $ 10,000
Agenda Management Software 27,210
Copware Site License 300
Cybersecurity Subscription Purchase 9,200
Docusign Subscription 14,610
Livescan maintenance 10,609
ManageEngine MDM (PD) 645
Mobile Devise management 2,500
Office 365 G3 License (150 Licenses) 36,000
PD background checks (TLO, Transunion) 1,400
Pinole Municode 500
City of Pinole 81 598 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager
Realquest maintenance 9,000
Surveymonkey Subscription 1,000
Zoom Licenses (21 users, 4 webinar) 8,300
Total Professional/Administrative Services $ 1,068,740
43101 Communications $ 174,853 $ 201,726
AT&T AVPN circuit for I-80 sign project $ 2,843
AT&T voice service 94,420
Comcast Cable and Internet 25,000
Global Wireless Communications 1,400
Internet service for the Corp Yard 12,000
Replace broken phones 1,030
Tiny Tots solar 618
Verizon cell service 64,415
47102 Computer Equipment $ 297,348 $ 217,655
PD computer monitor replacement PD (carryover) $ 2,400
Emergency Power to City Hall 20,000
Police Department MDC replacements 12,185
New Laptops 7,200
PCTV Data Storage Solutions 40,000
Phone System Replacement (Citywide) 50,000
Refresh EOC System 50,000
Replace 20 workstations per year 35,870
MEASURE S - 2014 FUND - 106
42510 Software Purchase & Subscriptions $ 42,600 $ 3,600 Laserfiche Software training carryover $ 3,600
47201 Improvements/Building $ 60,000 $ -
IN2102 Municipal Broadband Feasibility $ -

INFORMATION SYSTEMS CHARGES FOR COMMUNICATION & TECHNOLOGY 46124 IS Charges for Communication & Technology $ (1,482,335) $ (1,527,171) Finance [100-115] $ (7,114)
General Government [100-117] $ (357,313)
Police Services [100-222] (439,297)
Police Dispatch [100-223] (76,746)
Public Works [100-341] (136,422)
Code Enforcement [100-465] (5,015)
Community Services [209-551] (117,529)
Planning [212-461] (5,015)
Development Services [212-462] (149,634)
Sewer WPCP [500-641] (82,394)
Sewer Collection (CY) [500-642] (58,440)
PCTV [505-119-121] (92,253)
City of Pinole 82 599 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Attorney

CITY ATTORNEY
Mission
The mission of the City Attorney is to provide quality, comprehensive legal representation to the City.

Major Services and Functions
The City Attorney is the Chief Legal Officer for the City. The City Attorney provides legal advice to the City Council, City officials, and staff. The City Attorney prepares and reviews ordinances, resolutions, and contracts for City Council consideration, and represents the City in legal actions, both affirmative claims and defense of claims brought against the City. The City Attorney also serves as general counsel for the Successor Agency for the Redevelopment Agency. The City Attorney plays a key role in risk management for the City of Pinole. The City Attorney prepares legal opinions at the request of the City Council and staff as needed and advises on all legal issues related to the City.

FY 2022/23 Key Accomplishments
• Advised City on compliance with evolving COVID related health orders, AB 361, and related workplace / labor issues
• Prepared organics reduction and recycling ordinance for City compliance with SB 1383
• Assisted staff with Code Enforcement matters, real property liens and securing Court ordered abatement warrants authorizing City correction of code violations • Updated City construction contract documents in compliance with Federal and State procurement requirements related to San Pablo Avenue Rehabilitation Project
• Chaired and coordinated multiple Municipal Code Update Subcommittee meetings • Advised on disposition of redevelopment surplus properties and development projects throughout the City
• Advised City Council on potential Charter City Ballot Measure and adjustment to Real Property Transfer Tax
• Managed and coordinated City defense, and affirmative litigation, related to PG&E Bankruptcy proceeding among other litigation matters and cases • Prepared update to City’s ordinance regulating the use and sale of fireworks FY 2023/24 Special Projects
• Prepare ordinances and resolutions to address City Council priorities • Advise City Council and prepare related materials for potential Charter City Ballot Measure
City of Pinole 83 600 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Attorney
• Provide legal assistance and advice in labor negotiations, grievances, employment, benefits, and HR related issues, as well as liability avoidance management practices
• Provide legal advice and representation to the City on development projects including multi-family housing developments, Pinole Shores II, and the sale of former RDA properties, and provide counsel to the City’s Planning Commission • Provide training on ethics, conflicts of interest and election related issues to the City Council, Commissioners, and staff
• Draft City Procurement Policy Procedures Manual
Significant Special Projects for FY 2024/25 through FY 2027/28 • Continue to update the Pinole Municipal Code to comply with evolving legal requirements, best practices, and City Council directives • Provided advice and counsel regarding compliance with new State laws to facilitate the development of housing, and assist the City with completion of the updated Housing Element
Major Changes in FY 2023/24 Budget
Anticipating the amount of legal services needed by the City in any given year is difficult. The proposed FY 2023/24 budget is a 2% increase over the current year’s budget and reflects an increase to legal fee rates per the legal services contract and an estimate of the number of hours that will be spent. Some legal costs incurred by the City are reimbursed to the General Fund and are not reflected in the proposed budget. Those include, but are not limited to, code enforcement, development projects and property dispositions, and successful defense of claims that have prevailing party attorney fee provisions. These reimbursements will help offset the actual cost of legal services for the City.

Position Summary
No personnel are directly assigned to this department. Legal services are provided to the City by a private law firm on a contract basis.

City of Pinole 84 601 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Attorney

CITY ATTORNEY BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 489,955 406,476 378,073 321,057 320,428 (629) 0% Measure S 2014 - 106 - - - 0%
Total 489,955 406,476 378,073 321,057 320,428 (629) 0%

EXPENDITURES BY CATEGORY
Legal Services
Attorney Services - 42102 763,076 833,500 604,119 583,740 596,245 12,505 2% Total Legal Services 763,076 833,500 604,119 583,740 596,245 12,505 2% Indirect Cost Allocations
Administrative Credits - 46121 (273,121) (427,024) (226,046) (262,683) (250,817) 11,866 -5% Developer Reimbursements - 46121 - (25,000) (25,000) 100% Total Indirect Cost Allocations (273,121) (427,024) (226,046) (262,683) (275,817) (13,134) 5% Total 489,955 406,476 378,073 321,057 320,428 (629) 0%

EXPENDITURES BY PROGRAM
City Attorney - 114 489,955 406,476 378,073 321,057 320,428 (629) 0% Total 489,955 406,476 378,073 321,057 320,428 (629) 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42102 Attorney Services - General Fund $ 583,740 $ 596,245 General legal services for FY 2023/24 $596,245
City of Pinole 85 602 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Attorney
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City of Pinole 86 603 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Clerk

CITY CLERK
Mission
The City Clerk's mission is to fulfill the role as elections official, legislative administrator, and records manager for the City in an efficient, professional, and friendly manner; to provide outstanding support to the Council throughout the legislative process; and to serve the citizens of Pinole as an accessible and responsive representative of transparent and open government.

Major Services and Functions
The City Clerk is an appointed officer by the City Council and is responsible for preparing agenda packets, producing the official records of Council decisions, maximizing public access to municipal government, ensuring transparency to the public, and is the official custodian of the records of the City. The City Clerk serves as the Elections Official of the City and conducts all City elections; acts as a Compliance Officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. Some specific functions of the City Clerk’s office include the following:
• Provide accurate and timely minutes for the City Council and Finance Subcommittee
• City Council and Finance Sub-Committee agenda packet management • Serve as Elections Official and conduct all City elections in compliance with the CA Elections Code
• Coordinate Citywide Records Management Program and conduct semi-annual audit
• Streamline the paperless filing and electronic submission of Form 700 for FPPC filers
• Administration of the City’s Public Records Act Program • Codification of Pinole municipal code
• Provide excellent customer service to members of the community & staff FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Improvements to virtual public meeting format and procedures in response to COVID-19 pandemic using Zoom software
• Planning, coordination and implementation of hybrid meeting model for public meetings
• Management of DocuSign account for City contract routing in response to remote working Conditions of Employees Due to the COVID-19 Pandemic • Management of GovQA Software for Online Public Records Request Management Portal
City of Pinole 87 604 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Clerk
• Management of Laserfiche electronic management software for the City Clerk’s records and continued progress on city-wide records conversion project • Timely and accurate delivery of 33 Council, Successor Agency, and Finance SubCommittee transcriptions • Prepared 33 meeting packets
• Prepared 127 legislative actions & 18 proclamations
• Municipal code updated on-line with each ordinance adoption • Provided oversight to public records program facilitating response to 150 formal public records requests by mid-year
FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Improve transparency and safe access to public meetings by providing a hybrid public meeting format that would allow in-person as well as remote participation • Manage implementation of new records and agenda management system program
• Strengthen city-wide records management program and retention/destruction practices
Significant Special Projects for FY 2024/25 through FY 2027/28 • Improve City-wide Records Management Program by working with departments to assess needs, digitize records, and improve retention and destruction practices Major Changes in FY 2023/24 Budget
The City Clerk budget for FY 2023/24 does not include any significant changes relative to the FY 2022/23 budget.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 0.00 0.00 1.00 1.00 1.00
Administrative Assistant 0.4 0.48 0.48 1.00 1.00
Total 1.48 1.48 2.48 3.00 3.00
City of Pinole 88 605 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Clerk

CITY CLERK BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 243,065 327,468 366,780 586,347 624,354 38,007 6% Total 243,065 327,468 366,780 586,347 624,354 38,007 6%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 162,165 242,602 240,210 323,655 365,077 41,422 11% Employee Benefits- 410 39,928 61,021 78,773 172,067 171,849 (218) 0% Total Personnel 202,094 303,623 318,983 495,722 536,926 41,204 8% Services and Supplies
Professional &Administrative Services -
42 54,093 31,441 48,842 93,880 98,010 4,130 4%
Other Operating Expenses - 43 2,167 1,379 1,236 1,600 1,600 - 0% Total Services and Supplies 56,260 32,820 50,078 95,480 99,610 4,130 4% Capital Outlay
Asset Acquisition/Improvement - 47 - 2,168 - 5,000 5,000 - 0% Total Capital Outlay - 2,168 - 5,000 5,000 - 0%
Indirect Cost Allocations
Admin Credits - 46121 (30,110) (33,760) (28,161) (36,606) (43,162) (6,556) 15% Admin Debits - 46122 6,474 6,949 5,917 8,232 - (8,232) 100% General Liability Insurance - 46201 8,348 15,670 19,963 18,519 25,980 7,461 29% Total Internal Cost Allocations (15,288) (11,142) (2,280) (9,855) (17,182) (7,327) 43% Total 243,065 327,468 366,780 586,347 624,354 38,007 6%

EXPENDITURES BY PROGRAM
City Clerk - 112 243,065 327,468 366,780 586,347 624,354 38,007 6% Total 243,065 327,468 366,780 586,347 624,354 38,007 6% City of Pinole 89 606 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Clerk

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 55,000 $ 55,300
Citywide historical records project support $ 11,300
Filming and imaging of permanent records 2,000
Meeting minutes transcription 20,000
Pinole Municipal Code codification and update 2,000
Policies and procedures update support 20,000
42201 Office Expense $ 1,600 $ 1,600
Misc. office expenses & proclamations and certificates $1,600 4230X Travel and Training $ 11,500 $ 12,225
CCAC Annual Conference (2) $ 1,050
City Clerk's New Law/Election Seminar/Misc. Training (2) 2,400 IIMC Annual Conference 675
Regional Trainings (CCAC) (4) 500
Technical Training for Clerks 1,500
42302 Other Training Expenses 4,600
42302 Travel expense/Mileage 1,000
42303 Meal allowance 500
42401 Memberships $ 605 $ 1,210
CCAC Dues (2) $ 520
IIMC Member Dues (2) 540
MMANC Member dues (2) 150
42506 Bonds $ 175 $ 175
42514 Special Department Expense $ 25,000 $ 27,500
Boards & Commissions Recognition Event $ 2,500
Election 22,500
Public Notices 2,500
Total Professional/Administrative Services $ 98,010
4310X Utilities $ 1,600 $ 1,600
Gas/Electric $ 1,500
Water 100
4710X $ 5,000 $ 5,000
City of Pinole 90 607 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance

FINANCE
Mission
The mission of the Finance Department is to provide the City with financial information necessary to ensure sound financial decisions and to ensure appropriate procedures to protect the City’s financial assets. This is accomplished through timely and effective preparation of the Annual Comprehensive Financial Report, Budget, quarterly financial and investment reports, and adequate financial controls.

Major Services and Functions
The Finance Department is responsible for accounting operations including accounts payable, accounts receivable, payroll processing, and audits; budget management and long-range financial planning; purchasing; treasury management; debt and bond administration; and business license administration. In addition, the Finance Department prepares the Recognized Obligation Payment Schedule (ROPS) for the Successor Agency to the Pinole Redevelopment Agency and submits the ROPS to the County and State agencies.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Updated City’s Long Term Financial Plan and expanded to include all City funds • Adopted annual budget by June 30th
• Issued Annual Comprehensive Financial Report (ACFR) by December 31st • Received an unqualified opinion for annual financial statements • Prepared the Successor Agency Annual ROPS for approval by the County Oversight Board and submitted to the State Department of Finance by February 1 st

• Received California Society of Municipal Finance Officers Budget Excellence Award
• Received Government Finance Officers Association Excellence in Financial Reporting Award
• Submitted financial policies to City Council for annual review • Updated the City’s master fee schedule
Strategic Plan Strategies
• Supported the Fire Department in conducting a fiscal impact analysis as a requirement for the fire service agreement between the City and the Contra Costa County Fire Protection District
• Conducted a comprehensive fee study and cost allocation plan City of Pinole 91 608 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance
FY 2023/24 Special Projects
Baseline Work (Including Staff-Initiated Special Projects) • Expand Long-Term Financial Plan to a 20-year time horizon • Update and/or establish finance operating procedures, including comprehensive accounting manual
• Assist with automating processes, including implementation of an online payment platform
• Assist with developing an approach to funding infrastructure maintenance and improvements
Strategic Plan Strategies
• Assist with identifying, analyzing, and advancing revenue generating opportunities • Assist with establishing a program to evaluate grant opportunities and capacity Other Council-Directed Special Projects
• Research the process required to establish a fire prevention maintenance district Significant Special Projects for FY 2024/25 – FY 2027/28 • Assist with strategic financial planning to other City departments in the advancement of strategic plan strategies and special projects.

Major Changes in FY 2023/24 Budget
There are no major changes to the Finance department budget for FY 2023/24. However, the budget does reflect a position change. The vacant part-time Accounting Technician position has been removed and is replaced by 0.75 of the existing full-time Administrative Assistant who has been performing Accounting Technician duties and was previously entirely budgeted in the City Manager department.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Finance Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Accounting Specialist 1.00 1.00 1.00 1.00 1.00
Accounting Technician, PT 0.48 0.48 0.48 0.48 0.00
Administrative Assistant 0.00 0.00 0.00 0.00 0.75
Total 3.48 3.48 3.48 3.48 3.75
City of Pinole 92 609 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance

FINANCE BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 571,900 560,362 472,619 722,847 804,401 81,554 10% Measure S 2006 - 105 300 475 1,367 2,450 2,450 - 0%
Measure S 2014 - 106 1,356 175 1,667 2,450 2,450 - 0%
Pension Fund - 700 - - 58,546 40,000 50,000 10,000 20%
Total 573,555 561,011 534,199 767,747 859,301 91,554 11%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 364,032 404,096 310,224 442,401 441,479 (922) 0% Overtime - 402 112 - 2,500 2,500 - 0%
Employee Benefits - 410 91,218 143,242 138,898 178,968 190,527 11,559 6% Total Personnel 455,363 547,338 449,122 623,869 634,506 10,637 2% Services and Supplies
Professional & Administrative Services - 42 195,825 122,478 157,536 281,185 242,945 (38,240) -16% Other Operating Expenses - 43 5,462 3,499 3,123 4,800 4,800 - 0% Materials & Supplies - 44 - - - - - - 0%
Total Services and Supplies 201,287 125,976 160,660 285,985 247,745 (38,240) -15% Capital Outlay
Asset Acquisition/Improvement - 47 - - 562 - - - 0%
Total Capital Outlay - - 562 - - - 0%
Indirect Cost Allocations
Admin Credits - 46121 (121,997) (150,338) (126,132) (181,349) (191,110) (9,761) 5% Admin Debits - 46122 6,474 6,949 5,917 8,232 125,476 117,244 93% Information Systems (IS) Charges - 46 - 1,619 12,902 4,377 7,114 2,737 38% Legal Charges - 46126 11,192 5,310 4,615 2,000 5,000 3,000 60% Insurance General Liability - 46201 21,237 24,156 26,554 24,633 30,570 5,937 19% Total Indirect Cost Allocations (83,094) (112,303) (76,144) (142,107) (22,950) 119,157 -519% Total 573,555 561,011 534,199 767,747 859,301 91,554 11%

EXPENDITURES BY PROGRAM
Finance - 115 573,555 561,011 534,199 767,747 859,301 91,554 11% Total 573,555 561,011 534,199 767,747 859,301 91,554 11% City of Pinole 93 610 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 189,090 $ 134,655
Auditing services $ 55,000
Brinks Armored Car service 2,800
CA Municipal Statistics (ACFR schedule) 500
Cost Allocation Plan update 5,000
GASB 68 PERS Reports 1,750
HDL Property Tax Analysis 8,500
HDL Sales Tax Analysis 5,600
OPEB Valuation Report 10,000
Preparation of State Controller's reports 5,505
Strategic Financial Planning Support (one-time project ) 40,000 42201 Office Expense $ 5,800 $ 6,880
Check stock $ 1,500
Miscellaneous office expenses 2,500
Printing services 1,680
Year-end tax forms 1,200
42203 Shipping & Mailing $ 5,000 $ 5,000
Mass mailing $ 5,000
4230x Travel and Training $ 2,100 $ 2,100
CSMFO annual conference $ 1,100
Staff training 1,000
42401 Memberships $ 595 $ 710
CMTA dues $ 95
CSMFO dues 225
GFOA dues 190
ICMA dues 200
42501 Bank Fees $ 15,000 $ 20,000
Mechanics Bank and Bank of the West fees $ 20,000
42506 Admin Exp/Bonds $ 250 $ 250
Bonds $ 250
42510 Software Subscription $ 17,795 $ 17,795
Balancing Act $ 5,800
GovInvest labor module 10,000
Long-range forecasting software 1,995
42514 Special Department Expense $ 655 $ 655
GFOA ACFR review and certification $ 505
CSMFO budget review and award 150
Total Professional/Administrative Services $ 188,045
4310X Utilities $ 4,800 $ 4,800
43102 Water $ 300
43103 Electricity & Power 4,500
City of Pinole 94 611 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance
MEASURE S - 2006 FUND - 105
42101 Professional Services $ 2,450 $ 2,450
Measure S Audit (105) $ 1,200
Sales Tax Analysis 1,250
MEASURE S - 2014 FUND - 106
42101 Professional Services $ 2,450 $ 2,450
Measure S Audit (106) $ 1,200
Sales Tax Analysis 1,250
PENSION FUND 700
42501 Bank Fees 40,000$ 50,000$
Bank fees $ 50,000
City of Pinole 95 612 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance
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City of Pinole 96 613 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources

HUMAN RESOURCES
The Human Resources Department is comprised of the following divisions:
• Human Resources Management; and
• Risk Management
Mission
The mission of the Human Resources Department is to support the City of Pinole by providing comprehensive and timely human resources and risk management services. It has the responsibility for developing and implementing innovative strategies and programs that enhance the work experience for our employees. Its objective is to attract, develop, motivate, and retain the best-qualified employees whose diversity and skills contribute to and sustain the City of Pinole as a quality organization.

Major Services and Functions
• Human Resources Administration and Risk Management – Provides support and strategic planning services to employees and departments in the development of organizational objectives; provides interpretation of City and department policies; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services, and meeting goals. Administers the City’s risk management programs including general and employment liability and workers' compensation for on-the-job injuries.
• Labor Relations – Represents the City Council and City Manager on all labor negotiation and grievance matters with bargaining unit representatives of recognized employee organizations.
• Employee Relations – Provides guidance and counseling to employees; initiates, conducts and/or oversees investigations relative to disciplinary actions and complaints for City departments.
• Recruitment and Selection – Assists in the administration of the City’s Civil Service Merit System; facilitates selection procedures that produce diverse and skilled applicant pools; assures that all recruitment, hiring, placements, transfers, and promotions are made based on individual qualifications for the position. • Benefits Administration – Provides exceptional and affordable employee benefits for retirement, medical, dental, vision, wellness and safety, and employee assistance to attract and retain a qualified and highly skilled workforce. • Organizational Training and Development – Coordinates City-wide training including safety, mandated, educational, and development programs for City staff. • Classification and Compensation – Plans and conducts classification and organization studies; develops classification specifications; designs compensation systems that support and reinforce the City's long-range objectives as well as the culture, climate, and behaviors needed for the organization to be effective.

City of Pinole 97 614 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources
FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Completed labor negotiations with PPEA and developed a successor MOU that was adopted by City Council on July 19, 2022.
• Conducted 37 recruitments.
• Developed a Citywide Volunteers Administrative Policy. • Developed a Citywide Classification Series Administrative Policy. • Developed a Citywide Cell Phone Use in the Workplace Administrative Policy. • Developed a Citizen Request/Complaint Procedure & Form Administrative Policy. • Developed a Compensation and Benefits Plan for Elected Officials. • Implemented an Employee Wellness Program.
• Planned and facilitated numerous events for the City’s Public Service Employee Recognition Week.
• Designed an employee benefits overview booklet to incorporate all City benefits and vendor resources for the various employee groups and present the booklet by both electronic and printed methods.

Strategic Plan Strategies
• Initiated implementation of the City’s Employee Talent Management Plan in accordance with the City’s Strategic Plan 2020 – 2025.

FY 2023/24 Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Implement successor memorandums of understanding for three bargaining units. • Utilize innovative marketing practices such as social media outreach and branding to attract candidates.
• Enhance and promote higher education tuition reimbursement program. • Develop a supervisory academy in partnership with other cities in West County. • Promote external training opportunities offered to employees. • Implement “stay” interviews with annual performance evaluation process. • Survey employee benefits satisfaction levels and implement effective modifications.
• Develop safety emergency action plans for identified workplace risks. • Review OPEB obligations and alternatives to support the City’s fiscal sustainability.
• Continue to perform a comprehensive review and updating of key City personnel rules and policies to ensure compliance with MOU provisions, state and federal legislation, and conduct meet and confer sessions with the employee bargaining units as required.

City of Pinole 98 615 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources
Strategic Plan Strategies
• Implement the recommendations of the Communication and Engagement Plan relative to employees.

Significant Special Projects for FY 2024/25 through FY 2027/28 • Human Resources will implement the Employee Talent Management Plan to attract and retain high-quality employees and develop their skills. • In partnership with the City Manager’s Office, Human Resources will develop and implement a Citywide Diversity, Equity, and Inclusion Initiative.

Major Changes in FY 2023/24 Budget
The Human Resources Department budget for FY 2023/24 does not include any significant changes relative to the FY 2022/23 budget.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Assistant City Manager 1.00 0.00 0.00 0.00 0.00
Human Resources Director 0.00 0.00 1.00 1.00 1.00
Human Resources Analyst 0.00 0.00 0.00 1.00 1.00
Human Resources Technician 0.00 0.00 0.00 1.00 1.00
Human Resources Specialist 1.00 1.00 1.00 0.00 0.00
Administrative Assistant 0.00 0.00 0.00 0.00 0.05
Total 2.00 1.00 2.00 3.00 3.05
City of Pinole 99 616 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources

HUMAN RESOURCES BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 292,727 377,614 514,484 768,472 888,226 119,754 13% Total 292,727 377,614 514,484 768,472 888,226 119,754 13%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 84,111 192,397 239,593 391,311 420,389 29,078 7% Overtime - 402 - - - - - - 0%
Employee Benefits - 410 21,679 71,804 110,512 197,438 214,158 16,720 8% Total Personnel 105,791 264,201 350,105 588,749 634,547 45,798 7% Services and Supplies
Professional & Administrative Services -
42 128,235 104,326 121,046 160,907 210,556 49,649 24%
Other Operating Expenses - 43 1,612 1,040 925 1,750 1,750 - 0% Total Services and Supplies 129,847 105,365 121,971 162,657 212,306 49,649 23% Capital Outlay
Asset Acquisition/Improvement - 47 - 104 1,153 - - - 0% Total Capital Outlay - 104 1,153 - - - 0%
Indirect Cost Allocations
Administrative Credits - 46121 (15,303) (10,772) (8,642) (13,144) (66,395) (53,251) 80% Administrative Debits - 46122 67,836 - 5,917 8,232 8,364 132 2% Legal Charges - 46126 - 2,502 20,288 - 30,000 30,000 100% General Liability Insurance - 46201 4,556 16,214 23,692 21,978 69,404 47,426 68% Total Indirect Cost Allocations 57,089 7,944 41,255 17,066 41,373 24,307 59% Total 292,727 377,614 514,484 768,472 888,226 119,754 13%

EXPENDITURES BY PROGRAM
Human Resources - 116 292,727 377,614 514,484 768,472 888,226 119,754 13% Total 292,727 377,614 514,484 768,472 888,226 119,754 13% City of Pinole 100 617 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 96,040 $ 92,526
Annual Performance Evaluations (CM & CC) $ 8,000
Applicant Tracking System License 6,000
Bilingual Evaluation/Testing 1,000
Contingencies- Employee Benefits 6,000
Document Shredding 1,000
Drug Screening/Fit for Duty/DOT Exams 8,000
Employee Benefits Broker 25,000
HRA (Retiree Medical) Admin Fees 1,000
Labor Negotiator (IEDA) 25,000
Onboarding System License 1,126
Pre-employ Backgrounds/Degree & License Verify 2,000
Random Drug Testing- DOT 6,400
Section 125 FSA/DCAP & Commuter Admin Fees 2,000
42102 Attorney Services $ 25,000 $ 50,000
Employment Claim Investigations (ERMA) (3) $ 30,000
Employment Law Advisement (LCW) 10,000
Tax and Employee Benefit Advisement 10,000
4110 Fingerprinting $ 1,500 $ 3,000
42201 Office Expense $ 1,000 $ 1,000
Miscellaneous Office Supplies $500
4230X Travel and Training $ 13,880 $ 32,880
Citywide EAP Workshops (2) $ 6,000
Citywide Professional Development (2) 6,000
Contingencies - Citywide Training (2) 6,000
HR Staff Professional Development 8,500
Leadership Academy 2,500
Mileage: NorCal, MMANC, CalPELRA (2), LCW (4) 3,680
Meal Allowance: NorCal, MMANC, CalPELRA (2), LCW (4) 200 42401 Memberships $ 700 $ 700
MMANC $ 200
SHRM 500
42504 Recruitment Cost $ 4,500 $ 4,500
Recruitment Advertising $ 2,500
Recruitment Exams/Testing 2,000
42506 Bond $ 200 $ 200
Bond $ 200
42514 Special Department Expense $ 18,087 $ 25,750
Annual Public Service Employee Appreciation $4,500
Condolence Flowers/Donations (20) 3,000
Employee Polos (110) 6,050
Employee Wellness/Safety Fair/BBQ 2,300
MPA Wellness Premium 6,900
Quarterly Employee Engagement Events (4) 2,000
Years of Service Plaques 1,000
Total Professional/Administrative Services $ 210,556
4310X Utilities $ 1,750 $ 1,750
43103 Gas/Electric $ 1,600
43102 Water 150
City of Pinole 101 618 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources
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City of Pinole 102 619 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
POLICE
The Police Department is comprised of the following divisions (referred to as “bureaus”):
• Operations; and
• Support Services
Mission
The Pinole Police Department is committed to ensuring a safe community by providing exemplary law enforcement service while engaging our citizens with Honor, Integrity, Professionalism, and Respect.

Major Services and Functions
• Police Operations is responsible for the day-to-day operation of the department. • Police Support Services provides support and assistance to Operations and the community. It includes front office staff who work with the public daily; Crime Prevention Officers who provide outreach into the community; the collection and processing of evidence; and the maintenance and repair of vehicles and equipment.
• The City operates the West Bay Communications Center (WBCC), which provides police dispatch services for the City of Pinole as well as Hercules and San Pablo.

The Cities of Hercules and San Pablo are billed for Dispatch Services based on a cost-sharing formula incorporating various usage measurements.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Enhanced organizational wellness by adding virtual EMDR and a Zen Den. • Implemented a virtual yoga program.
• Implemented police reform measures as legislation requires, such as California Racial and Identity Profiling Act (RIPA) and National Incident-Based Reporting (NIBRS).
• Implemented new RIMS, CADS/RMS Systems.
• Brought the Community of Pinole innovative and progressive engagement opportunities.
• Enhanced training capacity to meet and industry’s best standards. • Enhanced retention and recruitment efforts.
• Implemented new Community Outreach efforts with a special Halloween-themed National Night Out event and Project HOPE-Homeless Intervention. • Implemented Cue Hit customer engagement technology to receive real-time feedback from the community.

City of Pinole 103 620 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Innovate with Truleo to expand officer wellness, surface and promote officer professionalism, and automate the review of 100% of Body Camera videos. • Continue to focus on officer wellness programs.
• Continue to enhance training capacity to meet and industry’s best standards. • Revamp retention and recruitment efforts to meet the new generational workforce.
• Implement an internal reclassification of the Lieutenant position to Commander. • Repurpose the Alex Clark Room to the Pinole Police Department Training Center.
• Continue our efforts to bring the community innovative and progressive engagement opportunities.
• Implement a Police Drone program to enhance our abilities to provide the community of Pinole with effective and efficient police services. • Implement Community Outreach efforts with a special Halloween-themed National Night Out event and Project HOPE-Homeless Intervention. • Implement new staffing and police service delivery model, which is the addition of two positions (a sergeant and an officer) first budgeted in FY 2022/23 to allow the department to move to a modified 4/10 schedule. Research indicates that 10-hour shifts, as opposed to 12-hour shifts, positively impact employee well-being and morale, reduce overtime, and offer flexible scheduling alternatives to leverage personnel resources while providing overlaps during peak workload periods. 10- hour shifts will increase the number of officers on duty as the shifts overlap. 10- hour shifts are particularly well-suited to the variable workloads found in law enforcement.
• Review Police fees and charges and possibly recommend modifications.

Strategic Plan Strategies
• Create an updated Emergency Operations Plan (EOP)
• Stand up a working Emergency Operations Center (EOC). • Implement a CERT program.

Significant Special Projects for FY 2024/25 through FY 2027/28 • Focus on officer wellness programs in order to improve the quality of life for officers while strengthening the relationship with the community through exemplary law enforcement service.
• Implement police reform measures as required by legislation. • Launch Next Gen 911.

City of Pinole 104 621 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
• Facility rehabilitation of the Public Safety Building.

Major Changes in FY 2023/24 Budget
There is one notable change in the FY 2023/24 budget relative to the FY 2022/23 budget, which is the addition of resources for the department to reinstitute the Community Emergency Response Team (CERT) program.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Commander 2.00 2.00 2.00 2.00 2.00
Police Sergeant 6.00 6.00 6.00 7.00 7.00
Police Officer 19.00 19.00 19.00 20.00 20.00
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Community Safety Specialist 1.00 1.00 1.00 1.00 1.00
Community Services Officer 0.96 0.96 2.00 2.00 2.00
Crossing Guards, parttime/temporary 0.50 0.25 0.25 0.25 0.25 Dispatcher 11.00 11.00 11.00 10.00 10.00
Lead Dispatcher 1.00 1.00 1.00 2.00 2.00
Police Property Specialist 1.00 1.00 1.00 1.00 1.00
Police Records Specialist 2.00 2.00 2.00 2.00 2.00
Total 46.46 46.21 47.25 49.25 49.25
City of Pinole 105 622 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police

POLICE BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 6,878,974 7,767,344 6,416,963 8,599,718 9,249,920 650,202 7% Measure S 2006 - 105 1,443,123 1,920,165 1,016,861 1,718,135 1,697,340 (20,795) -1% Measure S 2014 - 106 173,457 159,851 119,542 217,607 114,852 (102,755) -89% Public Safety Augmentation Fund - 203 143,643 154,595 141,766 387,365 482,009 94,644 20% Police Grants Fund - 204 85,999 - - - - - 0%
Traffic Safety Fund - 205 565 9,219 7,675 21,059 21,595 536 2% Supplemental Law Enforcement Services Fund - 206 98,192 113,750 97,171 111,067 339,864 228,797 67% Asset Seizure Adjudicated Fund - 225 - 29,000 16,348 58,231 41,236 (16,995) -41% Total 8,823,952 ######### 7,816,326 11,113,182 11,946,816 833,635 7%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 4,537,336 4,807,220 3,717,320 5,651,618 5,941,404 289,786 5% Overtime - 402 613,386 811,266 640,376 395,701 508,041 112,340 22% Employee Benefits - 410 2,263,243 2,434,895 2,141,820 3,051,206 3,360,106 308,900 9% Total Personnel 7,413,965 8,053,381 6,499,516 9,098,525 9,809,551 711,026 7% Services and Supplies
Professional & Administrative Services - 42 480,627 1,216,780 381,467 633,179 642,274 9,094 1% Other Operating Expenses - 43 76,310 81,984 69,093 64,250 64,250 - 0% Materials & Supplies - 44 62,413 88,976 102,916 87,000 87,000 - 0% Total Services and Supplies 619,349 1,387,740 553,476 784,429 793,524 9,094 1% Capital Outlay
Asset Acquisition/Improvement - 47 196,153 104,313 105,285 274,424 353,729 79,305 22% Total Capital Outlay 196,153 104,313 105,285 274,424 353,729 79,305 22% Debt Service
Debt Principal and interest - 48 - - - - - - 0%
Total Debt Service - - - - - - 0%
Indirect Cost Allocations
Administrative Credits - 46 (308,940) (362,438) (319,697) (609,906) (627,259) (17,353) 3% Administrative Debits - 46 308,940 362,438 319,697 609,906 627,260 17,354 3% IS Charges - 46 261,357 251,741 265,321 594,057 516,043 (78,015) -15% Legal Charges - 46 12,763 19,057 22,263 20,000 20,000 - 0% General Liability Insurance - 46 320,365 337,692 370,465 341,746 453,969 112,223 25% Total Indirect Cost Allocations 594,486 608,490 658,049 955,803 990,013 34,209 3% Total 8,823,952 ######### 7,816,326 11,113,182 11,946,816 833,635 7%

EXPENDITURES BY PROGRAM
Police Operations - 221 5,460,052 6,265,935 4,910,127 7,165,842 7,660,826 494,984 6% Police Support Services -222 1,190,332 1,549,905 1,004,568 1,646,109 1,609,330 (36,778) -2% Police West Bay Communications Center - 223 1,988,812 2,215,114 1,796,784 2,169,105 2,315,202 146,097 6% Police Grants Program - 227 184,755 122,970 104,846 132,126 361,459 229,333 63% Total 8,823,952 ######### 7,816,326 11,113,182 11,946,816 833,635 7% City of Pinole 106 623 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
GENERAL FUND - 100
POLICE OPERATIONS - 221

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel $ Change % Change
Salaries & Wages - 401 2,341,401 2,542,922 2,054,578 3,093,950 3,374,436 280,486 8% Overtime - 402 288,235 361,587 314,082 255,209 256,322 1,113 0% Employee Benefits - 410 1,028,201 1,123,630 1,072,141 1,503,466 1,844,322 340,856 18% Total Salary & Benefits 3,657,836 4,028,139 3,440,801 4,852,625 5,475,080 622,455 11% Services and Supplies
Professional & Administrative Services - 42 172,925 473,556 202,439 220,032 221,032 1,000 0% Materials & Supplies - 44 61,864 78,537 100,774 85,500 85,500 - 0% Total Services and Supplies 234,788 552,093 303,213 305,532 306,532 1,000 0% Capital Outlay
Asset Acquisition/Improvement - 47 12,186 12,581 44,432 133,873 9,240 (124,633) -1349% Total Capital Outlay 12,186 12,581 44,432 133,873 9,240 (124,633) -1349% Indirect Cost Allocations
Administrative Credits - 46121 (308,940) (362,438) (319,697) (609,906) (627,259) (17,353) 3% Legal Charges - 46126 12,763 18,196 22,263 20,000 20,000 - 0% General Liability Insurance - 46201 193,701 184,950 206,872 189,987 256,648 66,661 26% Total Indirect Cost Allocations (102,477) (159,292) (90,562) (399,919) (350,611) 49,308 -14% Total 3,802,334 4,433,521 3,697,884 4,892,111 5,440,241 548,130 10% Asset Seizure-Adjudicated - 225
Professional & Administrative Services - 42
- 29,000 16,348 58,231 41,236 (16,995) -41%
Total - 29,000 16,348 58,231 41,236 (16,995) -41%
MEASURE S-2006 FUND - 105
Salaries & Wages - 401 739,252 781,560 429,693 902,579 825,375 (77,204) -9% Overtime - 402 127,233 93,701 57,210 4,156 104,174 100,018 96% Employee Benefits - 410 527,789 628,584 474,356 746,630 688,341 (58,289) -8% Professional & Administrative Services - 42 6,000 1,493 118 13,300 13,300 - 0% Asset Acquisition/Improvement - 47 - 31,842 - - - - 0%
General Liability Insurance - 46201 42,849 52,478 55,484 51,470 66,150 14,680 22% Total Measure S-2006 Fund 1,443,123 1,589,658 1,016,861 1,718,135 1,697,340 (20,795) -1% MEASURE S-2014 FUND - 106
Professional & Administrative Services - 42 - - - - - - 0% Asset Acquisition/Improvement - 47 70,953 59,161 37,269 110,000 - (110,000) -100% Total Measure S-2014 Fund 70,953 59,161 37,269 110,000 - (110,000) -100% PUBLIC SAFETY AUGMENTATION FUND - 203
Professional & Administrative Services - 42
20000 20000 100%
City of Pinole 107 624 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 51,712 $ 51,712
Applicant Processing/Recruiting $ 16,000
EBRCSA Contract - Radios (63) 35,712
42106 Software Maintenance $ 23,945 $ 29,945
Lexipol Daily Training Bulletins $ 4,244
Starchase GPS 14,976
The Police One Academy Training 6,000
Vigilant Solutions Software 4,725
42107 Equipment Maintenance $ 35,100 $ 35,100
Radio Repairs $ 3,000
Vehicle Maintenance 9,000
Vehicle Repairs 18,000
Vehicle Washing 5,100
4230X Travel and Training $ 60,800 $ 75,800
Firearms Range Rental $ 10,800
State of CA -- P.O.S.T. 30,000
42304 Cordico App 15,000
42304 Officer Wellness Training 20,000
42401 Memberships $ 3,175 $ 3,175
CA Crime Prevention Officers Assn $ 120
CA Peace Officers Assn. 320
CA Police Chief's Assn. 800
County Police Chiefs' Assn. 1,500
International Assn. of Police Chiefs 200
National Assn. of Town Watch 35
Police Executive Research Forum 200
42514 Special Department Expense $ 45,300 $ 25,300
Ammunition and firearm repair $ 9,800
Crime Scene Processing/Field Testing Supplies 7,300
Miscellaneous Supplies 8,200
Total Professional/Administrative Services $ 221,032
44301 Fuel $ 73,000 $ 73,000
44410 Safety Clothing $ 12,500 $ 12,500
Part-time employee uniforms $ 3,500
Protective Vests 9,000
4710X Equipment $ 133,873 $ 9,240
Ballistic Shield (47105) $ 2,500
Patrol Rifle (47105) 1,840
Tablets and Docking (47105) 4,900
MEASURE S-2006 FUND - 105
42107 Equipment Maintenance $ 4,050 $ 4,050
MDC Repairs $ 1,650
Vehicle Maintenance 1,350
Vehicle Repairs 1,050
42510 Software Purchase $ 6,000 $ 6,000
Lefta systems subscription $ 6,000
City of Pinole 108 625 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
42514 Special Department Expense $ 3,250 $ 3,250
Gunshot trauma kits $ 700
Miscellaneous Supplies 2,550
Total Professional/Administrative Services $ 13,300
MEASURE S-2014 FUND - 106
47104 Vehicles $ 110,000 $ -
1 Vehicle $ -
1 Vehicle (carryover) 0
Public Safety Augmentation Fund - 203
42514 Special Department Expense -$ 20,000 $
Canine expenses $ 20,000
47101 Equipment -$ 124,633 $
Axon Body Worn Camera Program $ 42,412
EBRCSA Equipment 20,940
Radio Encryption Equipment 61,281
City of Pinole 109 626 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
GENERAL FUND - 100
POLICE SUPPORT SERVICES - 222

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 255,902 332,319 283,910 413,579 427,087 13,508 3% Overtime - 402 - 1,989 16,952 - - - 0%
Employee Benefits - 410 137,441 163,706 155,433 229,198 242,266 13,068 5% Total Salary & Benefits 393,343 498,015 456,295 642,777 669,353 26,576 4% Services and Supplies
Professional & Administrative Services - 42 278,618 301,293 143,924 279,685 279,685 - 0% Other Operating Expenses - 43 63,586 68,581 57,750 53,850 53,850 - 0% Materials & Supplies - 44 549 10,191 2,142 1,500 1,500 - 0% Total Services and Supplies 342,753 380,065 203,816 335,035 335,035 - 0% Capital Outlay
Asset Acquisition/Improvement - 47 110,365 729 1,519 400 20,400 20,000 98% Debt Principal & Interest - 48 - - - - - - 0%
Total Capital Outlay 110,365 729 1,519 400 20,400 20,000 98% Indirect Cost Allocations
Administrative Credits - 46121 - - - - - - 0%
Administrative Debits - 46122 - - - - - - 0%
IS Charges - 46124 226,150 217,906 235,156 536,625 439,297 (97,328) -22% Legal Charges -46126 - - - - - - 0%
General Liability Insurance - 46201 15,216 21,994 25,510 23,665 30,393 6,728 22% Total Indirect Cost Allocations 241,366 239,900 260,666 560,290 469,690 (90,600) -19% Total 1,087,828 1,118,708 922,295 1,538,502 1,494,478 (44,024) -3% MEASURE S-2006 FUND - 105
Professional & Administrative Services - 42 0 330,507 - 0 0 - 0% Total Measure S-2006 Fund - 330,507 - - - - 0%
MEASURE S-2014 FUND - 106
Salaries & Wages - 401 70,364 84,448 66,454 88,804 92,845 4,041 4% Employee Benefits - 410 28,789 11,878 10,786 14,133 15,912 1,779 11% Professional & Administrative Services - 42 0 49 - 1 - - 0% Administrative Debits - 46122 - - - - - - 0%
General Liability Insurance - 46201 3,351 4,315 5,033 4,669 6,095 1,426 23% 102,505 100,690 107,607 82,274 114,852 7,246 6%
City of Pinole 110 627 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 163,530 $ 163,530
Children's interview center $ 3,500
Contra Costa County Jail fees 49,600
County Crime Lab Services 58,000
EBCRSA Contract - radios (5) 2,880
Family Justice Center 500
Miscellaneous Professional Services 4,050
SART Exams 5,000
Smart Guardian 10,000
Video Surveillance System 30,000
42106 Software Maintenance $ 28,000 $ 8,000
CAD/RMS $ 8,000
42107 Equipment Maintenance $ 7,050 $ 7,050
Crime prevention vehicle maintenance $ 1,000
Radio Repairs 250
Vehicle Maintenance 4,000
Vehicle Repairs 1,500
Vehicle Washing 300
42108 Maintenance Structure/Imp $ 23,065 $ 23,065
Bldg. Maintenance $ 1,075
Elevator Service (NEC) 650
HVAC Maintenance (City Mechanical) 1,850
Janitorial Service (UBS) 17,365
Janitorial Supplies (UBS) 1,700
Pest control (Western Exterminator) 425
42201 Office Expense $ 24,520 $ 44,520
CERT Program Supplies $ 20,000
Community outreach office expenses 5,000
Copier Supplies 500
Office Supplies 12,720
Postage & Equipment (Pitney) 3,000
Printing Services (Concord) 800
Printing Services (Eagle) 2,500
42301 Travel and Training $ 10,100 $ 10,100
Conferences (CALNENA) $1,000
Meetings 500
Non-POST training 5,600
POST training 3,000
42401 Memberships $ 420 $ 420
California Criminal Justice $ 75
CLEARS 50
C.A.P.E. 45
IAPE 50
Nat'l Emergency Number Assn 200
42501 Bank Fees $ 1,000 $ 1,000
42514 Special Department Expense $ 22,000 $ 22,000
Community outreach promotional items $ 5,000
Crime scene supplies 5,700
Fire extinguisher replacement 380
GSR processing 5,335
Lab supplies, mandated processing material 375
Misc. special department expenses 4,710
Photographic supplies 500
Total Professional/Administrative Fees $ 279,685
City of Pinole 111 628 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
4310X Utilities $ 53,850 $ 53,850
Electricity & Gas (PG&E) $ 48,000
Water (EBMUD) 3,800
Cable 2,050
44301 Fuel -$ -$
44410 Safety Clothing $ 1,500 $ 1,500
Aramark Uniform Service
4710X Equipment $ 20,400 400 $
Alex Clark Room Transformation $ 20,000
Fax Machine 400
MEASURE S-2006 FUND - 105
42105 Network Maintenance $ 330,510 -$
CAD/RMS City of San Pablo -$
City of Pinole 112 629 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
GENERAL FUND - 100
POLICE DISPATCH WEST BAY COMMUNICATIONS CENTER - 223

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 1,072,000 1,058,072 876,344 1,144,906 1,213,601 68,695 6% Overtime - 402 190,400 353,989 252,133 136,336 147,545 11,209 8% Employee Benefits - 410 526,715 506,220 428,250 556,766 568,103 11,337 2% Total Salary & Benefits 1,789,114 1,918,281 1,556,727 1,838,008 1,929,249 91,241 5% Services and Supplies
Professional & Administrative Services - 42
23,084 80,882 18,638 57,631 62,721 5,090 8%
Other Operating Expenses - 43 12,724 13,403 11,343 10,400 10,400 - 0% Materials & Supplies - 44 248 -
Total Services and Supplies 35,808 94,532 29,981 68,031 73,121 5,090 7% Capital Outlay
Asset Acquisition/Improvement - 47 2,648 - 22,066 22,651 15,324 (7,327) -48% Total Capital Outlay 2,648 - 22,066 22,651 15,324 (7,327) -48% Indirect Cost Allocations
Administrative Debits - 46122 67,106 94,093 80,760 111,474 126,652 15,178 12% IS Charges - 46124 35,208 33,835 30,165 57,432 76,746 19,314 25% Legal Charges - 46126 861
General Liability Insurance - 46126 58,928 73,512 77,085 71,509 94,110 22,601 24% Total Indirect Cost Allocations 161,241 202,301 188,011 240,415 297,508 57,093 19% Total 1,988,812 2,215,114 1,796,784 2,169,105 2,315,202 146,097 6% City of Pinole 113 630 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 9,645 $ 9,645
800 MHz radio system maintenance $ 4,265
EBCRSA Contract - 5 radios 2,880
Language Interpretation Services 2,500
42105 Network Maintenance $ 11,926 $ 11,926
CAD/RMS (City of San Pablo) $ 11,926
42106 Software Maintenance $ 12,000 $ 12,000
CAD/RMS $ 12,000
42107 Equipment Maintenance $ 3,910 $ 9,000
Dispatch headset/cord replacement $ 1,265
General equipment maintenance 2,735
Stancil maintenance 5,000
42108 Maintenance Structure/Imp $ 6,500 $ 6,500
Elevator Service $ 127
HVAC Maintenance 241
Janitorial Services 5,318
Janitorial Supplies 757
Pest Control Service 56
42201 Office Expense $ 2,000 $ 2,000
General Office Supplies $ 2,000
4230X Travel and Training $ 10,000 $ 10,000
Non-POST training $1,500
Meetings associated with dispatch function 500
Conference attendance for APCO, PSAP, CLEWOA 1,000
POST training 3,000
Dispatcher Training 4,000
42401 Memberships $ 150 $ 150
WBCC portion of costs for APCO and CLEWOA participation. $ 150 42514 Special Department Expense $ 1,500 $ 1,500
DOJ fingerprints and background investigations on applicants. $ 1,500 Total Professional/Administrative Services $ 62,721
4310X Utilities $ 10,400 $ 10,400
43103 Electricity & Gas (PG&E) $ 9,500
43102 Water (EBMUD) 800
43105 Cable 100
47107 Furniture -$ 15,324 $
Dispatch Chair Replacement $ 15,324
City of Pinole 114 631 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
POLICE GRANT FUND - 204
POLICE GRANTS PROGRAM - 227

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel $ Change % Change
Salaries & Wages - 401 58,416 0 - - - - 0%
Overtime - 402 7,518 - - - - - 0%
Employee Benefits- 410 14,101 0 - - - - 0%
Total Salary & Benefits 80,035 - - - - - 0%
Services and Supplies
Professional & Administrative Services - 42 - - - - - 0% Total Services and Supplies - - - - - - 0%
Indirect Cost Allocations
General Liability Insurance- 46201 5,964 - - - - - 0%
Total Indirect Cost Allocations 5,964 - - - - - 0%
Total 85,999 - - - - - 0%
TRAFFIC SAFETY FUND - 205
Salaries & Wages - 401 - 7,899 6,341 7,800 8,060 260 3% Employee Benefits - 410 209 877 854 1,013 1,162 149 13% Professional & Administrative Services - 42 - 0 - 4,300 4,300 - 0% Asset Acquisition/Improvement - 47 - - - 7,500 7,500 - 0% General Liability Insurance -46201 356 443 481 446 573 127 22% Total Indirect Cost Allocations 565 9,219 7,675 21,059 21,595 536 2% SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND - 206
Administrative Debits - 46122 98,192 113,750 97,171 111,067 163,232 52,165 32% Asset Acquisition/Improvement - 47 - - - - 176,632 176,632 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
TRAFFIC SAFETY FUND - 205
42107 Equipment Maintenance $ 2,000 2,000$
Lidar repair & Supplies $ 2,000
42514 Special Department Expense $ 2,300 2,300$
Citation printing $ 2,300
Total Professional/Administrative Services $ 4,300
47101 Equipment $ 7,500 7,500$
City of Pinole 115 632 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
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City of Pinole 116 633 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Fire
FIRE
The City of Pinole Fire Department provided fire protection and emergency medical services to the community for many decades. The department partnered through automatic aid with the Contra Costa County Fire Protection District (CCCFPD) and the Rodeo-Hercules Fire Protection District (RHFPD) to function as a battalion serving this region. CCCFPD Dispatch coordinated the three agencies’ responses to incidents in the area.

After many years of considering different service models, in October 2022, the City entered into a five-year agreement with CCCFPD through which CCCFPD would provide fire protection and emergency medical services in Pinole beginning on March 1, 2023 by operating Pinole Fire Station 73 (downtown) and Fire Station 74 (in Pinole Valley). This arrangement is made possible by the County’s contribution of $2 million annually from Measure X proceeds.

Pinole residents and businesses can receive emergency assistance as before by dialing 9-1-1.

Residents and businesses can get additional information about fire and emergency medical services from CCCFPD using the contact information below.

Contra Costa County Fire Protection District
Administrative Offices
4005 Port Chicago Highway, Suite 250
Concord, CA 94520
General Phone: (925) 941-3300
General Email: [email protected]
Website: www.cccfpd.org
The City continues to be responsible for wildfire mitigation on City-owned property and Code Enforcement of City requirements regarding defensible space and weed abatement.

The Fire Department budget for FY 2022/23 and prior years is not directly comparable to the amount budgeted for FY 2023/24 and beyond because certain costs that we previously accounted for in the Fire Department budget, such as wildfire mitigation on City-owned property, have been moved to other City departments.

City of Pinole 117 634 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Fire

FIRE BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 4,604,923 3,992,507 3,401,853 4,212,704 3,842,727 (369,977) -10% Measure S 2006 - 105 457,612 682,546 572,427 777,182 780,955 3,773 0% Measure S 2014 - 106 367,274 425,909 452,289 574,542 948,303 373,761 39% Total 5,429,809 5,100,962 4,426,570 5,564,428 5,571,985 7,557 0%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 1,627,419 1,998,936 1,771,929 2,353,804 0 (2,353,804) -100% Overtime - 402 578,185 561,654 275,285 309,936 - (309,936) -100% Employee Benefits - 410 1,097,045 1,363,515 1,263,368 1,602,331 0 (1,602,331) -100% Total Personnel 3,302,649 3,924,105 3,310,582 4,266,071 - (4,266,071) -100% Services and Supplies
Professional & Administrative Services -
42 857,617 770,085 719,930 893,700 5,511,485 4,617,785 84% Other Operating Expenses - 43 69,773 74,494 61,763 53,600 50,500 (3,100) -6% Materials & Supplies - 44 48,148 90,699 66,494 66,000 - (66,000) -100% Total Services and Supplies 975,537 935,278 848,186 1,013,300 5,561,985 4,548,685 82% Capital Outlay
Asset Acquisition/Improvement - 47 954,080 6,614 10,782 4,000 - (4,000) -100% Total Capital Outlay 954,080 6,614 10,782 4,000 - (4,000) -100% Debt Service
Debt Principal and interest - 48 - - - - - - 0%
Total Debt Service - - - - - - 0%
Indirect Cost Allocations
Administrative Credits - 46 - - - - - - 0%
Administrative Debits - 46 - - - - - - 0%
IS Charges - 46 73,700 70,056 60,862 119,465 - (119,465) -100% Legal Charges - 46 9,730 17,659 28,376 10,000 10,000 - 0% General Liability Insurance - 46 114,113 147,249 167,783 151,592 - (151,592) -100% Total Indirect Cost Allocations 197,543 234,965 257,020 281,057 10,000 (271,057) -2711% Total 5,429,809 5,100,962 4,426,570 5,564,428 5,571,985 7,557 0%

EXPENDITURES BY PROGRAM
Fire Operations - 231 5,429,809 5,100,962 4,426,570 5,564,428 5,571,985 7,557 0% Total 5,429,809 5,100,962 4,426,570 5,564,428 5,571,985 7,557 0% City of Pinole 118 635 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

PUBLIC WORKS
The Public Works Department is comprised of the following divisions:
• Administration and Engineering
• Road Maintenance
• Facility Maintenance
• Park Maintenance
• Storm Water
• Environmental Services
• Water Pollution Control Plant (also referred to as the Wastewater Treatment Plan (WWTP))
• Sewer Collection
• Landscape and Lighting Assessment District
• Real Estate and Property Management
• Fleet Management
Mission
The Public Works Department designs, constructs, and maintains the City’s capital assets, operates the wastewater collection system and treatment plant, and manages the City’s properties and fleet. Capital assets include roads and bridges, parks and open space, city vehicles and equipment, street and traffic lights, and buildings and structures.

Major Services and Functions
The Administration and Engineering Division provides leadership and support to oversee the operations and maintenance of infrastructure. The division develops the City’s Capital Improvement Plan (CIP) and oversees the construction of capital projects, which are performed by private construction companies. Staff in this division also serves as the City Engineer and City Surveyor for development projects.

The Road Maintenance Division protects, repairs, and maintains the City road infrastructure network, which includes pavement, medians, street trees, landscaping, traffic signs, pavement markings, streetlights, curbs, and sidewalks. This division performs light maintenance of streets, including pothole repair, patch paving, and crack sealing. Heavy duty maintenance is performed by private contractors as capital projects.

The City has an agreement with the County through which the County maintains the traffic signals in the City.

The Facility Maintenance Division maintains all of the actively used buildings and properties owned by the City. Building maintenance includes landscape maintenance, janitorial service, maintenance of heating and ventilation systems, maintenance of all mechanical aspects of the buildings, general building maintenance, and making improvements as needed.

City of Pinole 119 636 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
The Park Maintenance Division is responsible for maintaining 428.56 acres of park area contained within the City’s 15 parks. Park spaces provide a variety of outdoor venues that include the swimming pool, skate park, soccer fields, baseball diamonds, neighborhood play areas, dog park, creek path, and park pedestrian bridges. Maintenance includes all work necessary to keep the public park areas safe, clean, and operating efficiently, including maintaining park structures, landscaping, lighting, play equipment, parking areas, and irrigation systems.

The Storm Water Division operates the City’s storm water collection system, which consists of a network of pipes, manholes, and inlets, and operates programs to reduce the intrusion of pollution into the storm water system. The Regional Water Quality Control Board regulates storm water discharges from municipal storm drains under the National Pollutant Discharge Elimination System (NPDES) program and issued a NPDES permit in November 2016 to the region. The City of Pinole works with the Contra Costa Clean Water Program (CCCWP) for regional permit administration. This program is funded by the stormwater benefit assessment. The Equivalent Runoff cost associated with the implementation of this program for 2023/24 remains at $35. Assessment fees are collected as part of annual property tax collection. The City of Pinole implements street sweeping, storm drain cleaning, and maintenance to protect the cleanliness of stormwater.

The Environmental Services Division encourages and promotes recycling, source reduction, and reuse in accordance with the mandates of the California Integrated Waste Management Act of 1989 (Assembly Bill 939). The City of Pinole, in partnership with the Cities of Hercules, El Cerrito, San Pablo, Richmond, and unincorporated areas of West County, participate in a joint powers authority known as West Contra Costa Integrated Waste Management Authority (WCCIWMA), also known as RecycleMore. The City of Pinole partners with the City’s franchise waste management company, Republic Services, to meet its obligations under the Waste Reduction Program. Under the arrangement, the City is responsible for overseeing Republic’s contract provision of solid waste collection to Pinole residents and businesses, RecycleMore is responsible for waste reduction education, household hazardous waste collection events, and some compliance reporting on behalf of the City; and Republic Services is responsible for actual collections, processing, and disposal at landfill. The City receives funding for waste reduction activities. The Environmental services division coordinated efforts with local community groups (i.e., Friends of the Pinole Creek and Earth Team and PVHS Ocean conservation club) and provides support for community cleanup events.

The Water Pollution Control Plant (WPCP) Division is responsible for the operation of the Pinole-Hercules Water Pollution Control Plant. The WPCP, also referred to as the wastewater treatment plant, treats the wastewater of most of the City of Pinole and the City of Hercules. The treated effluent is discharged into San Pablo Bay and must meet certain water quality standards. The City completed a significant project to upgrade the WPCP in 2020. The WPCP is jointly owned by the City of Pinole and the City of Hercules.

City of Pinole 120 637 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
The Sewer Collection Division operates the wastewater (sewer) collection system, which is a network of pipes that transports wastewater from its point of origin at residences and businesses throughout most of the City to the WPCP. The City of Pinole is only responsible for the operation of the wastewater collection system that serves the City of Pinole. Hercules is responsible for the operation of the wastewater collection system that serves the City of Hercules.

The Landscape and Lighting Assessment District (LLAD) services the City’s one LLAD, which is composed of two zones that cover sections of Pinole Valley Road. The LLAD was formed by a vote of the property owners. Property owners are charged (assessed) a fee each year to raise funding for the operation, maintenance, and renewal of capital infrastructure in the LLAD.

The Real Estate and Property Management Division is a new division formed in FY 2021/22 to centralize responsibility for management of the City’s real estate holdings. The City owns a number of properties on which City buildings, parks, parking lots, and open space are located. The City is in the process of cataloging and assessing the condition of its real property holdings such that it can perform thoughtful long-term planning for and management of these assets.

The Fleet Management Division is a new division formed in FY 2021/22 to centralize responsibility for the City’s vehicle fleet and major pieces of equipment.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Made numerous physical and process upgrades at the WWTP, including automated chemical dosing, upgraded the programming of the blower air delivery system, and applied epoxy coating to underground access channels at the headworks to protect concrete from hydrogen sulfide damage • Wrote a standard operating procedure for storm events to improve operations during high flows
• Worked with Human Resources to implement the results of the WWTP Salary Survey
• Implemented an in-house program to complete infrastructure assessment of the wastewater collection system
• Issued tablets to PW Maintenance Supervisors and issued SMART phone to all of PW Maintenance and Operation for interface with Beehive and to streamline service requests.
• Hired new pool maintenance contractor.
• Provided Pinole Residents with 60 tons of sand and sand bags for winter storms. • Refreshed 6,100 feet of red curb, Placed 10 tons of asphalt, Crack sealed approximately 2,000 feet of road surface, Refreshed 4 stop bars and legends. • Terminated about 30 unused irrigation water connections.

City of Pinole 121 638 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
• Implemented non-capital recommendations of the Beautification Ad Hoc Subcommittee (education and awareness campaign, art program, and community clean up events) – Installed new trash bin near Sarah drive trail connector adjacent to the bridge.
• Continued work on a pilot project to install high-capacity solar trash bins at two select locations
• Provided interim traffic control devices and continuing to work with Pinole Middle school for permanent improvements on Mann Drive
• Continuing to work with St. Joseph’s school for improvements at Plum and Pear • Completed renovations of Fire Station 74
• Completed barricade removal at Galbreth Road for fire access • Achieved 100% compliance to AB 1826 (Commercial Organics Recycling) for City of Pinole.
• Achieved 100% compliance of organics waste collection per SB 1383 for Pinole. • Reconvened and supported the Traffic and Pedestrian Safety Committee • Completed Pavement Condition Report
• Installed lights in the street trees in Old Town for the 2022 holiday season and installed holiday road swags
Strategic Plan Strategies
• Completed the Strategic Plan strategy of conducting asset condition assessments of some City capital asset types, including the Sanitary Sewer Master Plan (Goal 1, Strategy 1) (CIP Project)
Capital Improvement Plan (CIP) Projects
• Completed and adopted Local Road Safety Plan
• Completed the Sanitary Sewer Management Plan
• Completed digester cleaning and repairs for Digester’s #1 and #3 • Completed construction of the Women’s Locker Room
• Replace or upgrade playground surface areas at Fernandez Park and Pinole Valley Park – Pinole Valley Park resurfaced. Fernandez Park resurfacing will be completed by end of this FY.
• Continued pedestrian improvement project at railroad crossing at Tennent Ave, successful in obtaining OBAG3 grant of $1.02m for the project. • Completed replacement of Diesel Tank at Water Pollution Control Plant • Continued work on replacement of Air release valve
• Continued working on Sanitary Sewer Rehabilitation – Design contract awarded • Continued design work for Senior Center Auxiliary parking lot • Advanced the San Pablo Avenue bridge project
Other Council-Directed Special Projects
• Continued disposal and/or visioning for surplus City property City of Pinole 122 639 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
• Continued engagement for “Community Corner”
• Conducted research on a potential citywide project labor agreement (PLA) FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Fill an Associate Engineer and a Public Works Specialist position • Perform litter awareness outreach and education, identify high trash areas and facilitate interventions with the help from community groups. • Begin work on successor waste collection franchise agreement Capital Improvement Plan (CIP) Projects
• Complete Active Transportation Plan
• Safety Improvements at Appian and Marlesta
• Appian Way complete streets
• Arterial Rehabilitation
• Pinole Valley road Improvements
• Brandt Street improvements
• Electric Vehicle charging station
• Hazel Street stormwater improvements
• Sanitary Sewer Rehabilitation
• Senior Center Auxiliary parking lot
• Design and construction of Bay Trail Gap closure - Pedestrian improvements at Railroad crossing at Tennent Ave
• Recycled water feasibility assessment
• Municipal broadband feasibility assessment
• Effluent Outfall
• Secondary Clarifier - Center Column Rehabilitation
• Complete preliminary design work and environmental review for San Pablo Ave replacement bridge
• Complete traffic safety improvements at various intersections • Perform energy efficiency, generation, and storage assessments for all City facilities
Other Council-Directed Special Projects
• Disposal and/or visioning for surplus City property
• Research on a potential citywide project labor agreement (PLA) Significant Special Projects for FY 2024/25 through FY 2027/28 • Complete work on successor waste collection franchise agreement • Continue through to completion the San Pablo Avenue Bridge Replacement City of Pinole 123 640 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
• Provide strategic planning of sewer collection system improvements • Seek funding opportunities for pavement maintenance and restoration • Prepare a storm drainage master plan to analyze the existing collection system.

The plan will identify system deficiencies related to capacity, functionality, and permit compliance
• Try new road treatment techniques, such as cape seals, which have a longer useful life as compared to traditional slurry seals
• Integrate facilities into the asset management software to accurately identify cost associated to maintain each facility
• Use Beehive to document and schedule work orders
• Prepare for our next NPDES permit process
• Perform follow-up assessment of trash management efforts Major Changes in FY 2023/24 Budget
The Public Works Department budget for FY 2022/23 includes a number of changes relative to the FY 2021/22 budget, particularly regarding positions. The FY 2022/23 budget includes a new Associate Civil Engineer position and an additional Public Works Specialist position, both to accelerate the completion of capital projects. The budget also includes a new Development Services Technician position, which will be shared with Community Development, to manage GIS, record keeping, digitizing and update of public works applications, manage and update website information, and perform computeraided design work.

City of Pinole 124 641 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2024/25
Public Works Director 0.00 0.00 0.00 1.00 1.00
Development Services Director/City
Engineer 0.50 0.50 1.00 0.00 0.00
Senior Project Manager 1.00 1.00 1.00 0.00 0.00
Capital Improvement and
Environmental Program Manager 0.00 0.00 0.00 1.00 1.00
Associate Civil Engineer 0.00 0.00 0.00 1.00 1.00
Public Works Specialist 1.00 1.00 1.00 2.00 2.00
Administrative Assistant 1.00 0.00 0.00 0.00 0.00
Management Analyst 0.00 0.00 1.00 1.00 1.00
Development Services Technician 0.00 0.00 0.00 0.50 .50 Public Works Manager 1.00 1.00 1.00 1.00 1.00
Public Works Maintenance
Supervisor 2.00 2.00 3.00 3.00 3.00
Public Works Workers 7.00 7.00 8.00 8.00 8.00
Park Caretaker 0.25 0.25 0.25 0.25 0.25
Treatment Plant Manager 1.00 1.00 1.00 1.00 1.00
WPCP Operations Supervisor 1.00 1.00 1.00 1.00 1.00
WPCP Senior Operator 0.00 0.00 0.00 1.00 1.00
WPCP Operator 5.00 5.00 5.00 4.00 4.00
Environmental Analyst 1.00 1.00 1.00 1.00 1.00
Environmental Assistant 1.00 1.00 1.00 1.00 1.00
Maintenance Mechanic 1.00 1.00 2.00 2.00 2.00
WPCP Intern 0.48 0.48 0.48 0.48 0.48
Total 24.23 23.23 27.73 30.23 30.23
City of Pinole 125 642 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

PUBLIC WORKS BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 949,421 1,111,014 1,034,978 2,105,788 2,369,030 263,242 11% Measure S 2014 - 106 386,165 764,039 263,081 3,147,757 7,075,840 3,928,083 56% Gas Tax Fund - 200 1,376,992 489,964 426,699 1,194,557 1,980,986 786,429 40% Restricted Real Estate Maintenance Fund - 201 20,119 19,478 12,630 26,000 26,000 - 0% Stormwater Fund - 207 272,838 297,976 232,230 336,938 364,766 27,828 8% AB939 Refuse Management Fund - 213 210,444 106,591 94,690 167,825 174,358 6,533 4% Solid Waste Fund - 214 47,940 194,241 67,475 382,778 589,381 206,603 35% Measure J Fund - 215 111,905 129,061 216,316 644,880 1,023,719 378,839 37% Parkland Dedication Fund - 275 - - - - - - 0%
Growth Impact Fund - 276 - - - 58,000 1,348,000 1,290,000 96% Lighting and Landscaping District - 310 53,599 42,611 28,362 62,125 85,175 23,050 27% PV Park Caretaker Fund - 317 11,268 656 0 15,055 15,002 (53) 0% Public Facilities Fund - 324 3,356 - - 70,000 70,000 - 0% City Streets Improvement Fund - 325 448,469 569,001 127,626 1,706,213 2,232,004 525,791 24% Park Grants (Measure WW) - 327 - - 47,721 189,758 189,758 - 0% Arterial Street Rehabilitation - 377 236,007 1,029,962 61,674 810,312 758,624 (51,688) -7% Sewer Enterprise Fund - 500 6,036,163 6,611,272 4,741,059 11,388,624 24,145,339 12,756,715 53% Sewer Enterprise Plant Expansion - 503 635,724 710,011 175,727 - - - 0% Total 10,800,410 12,075,877 7,530,269 22,306,610 42,447,982 20,141,372 47%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 1,948,751 2,144,570 1,988,608 2,831,561 3,168,844 337,283 11% Overtime - 402 44,185 54,870 53,143 40,779 40,573 (206) -1% Employee Benefits - 410 1,459,701 1,690,789 1,077,741 1,468,249 1,560,905 92,656 6% Total Personnel 3,452,637 3,890,229 3,119,492 4,340,589 4,770,322 429,733 9% Services and Supplies
Professional & Administrative Services - 42 958,258 944,847 868,931 1,988,601 2,666,088 677,487 25% Other Operating Expenses - 43 1,130,344 1,204,272 828,350 998,607 1,087,717 89,110 8% Materials & Supplies - 44 798,173 1,041,431 840,850 1,600,200 1,607,500 7,300 0% Total Services and Supplies 2,886,775 3,190,549 2,538,132 4,587,408 5,361,305 773,897 14% Capital Outlay
Asset Acquisition/Improvement - 47 2,681,144 2,926,925 635,625 10,586,958 29,450,558 18,863,600 64% Total Capital Outlay 2,681,144 2,926,925 635,625 10,586,958 29,450,558 18,863,600 64% Indirect Cost Allocations
Administrative Credits - 46 (1,245,056) (1,385,631) (1,145,061) (1,957,735) (2,059,437) (101,702) 5% Administrative Debits - 46 1,479,816 1,647,526 1,383,438 2,338,956 2,409,116 70,160 3% IS Charges - 46 95,314 107,182 132,608 229,842 277,256 47,414 17% Legal Charges - 46 30,206 147,172 22,498 63,600 63,600 - 0% General Liability Insurance - 46 148,465 151,838 178,262 165,368 227,786 62,418 27% Total Indirect Cost Allocations 508,745 668,087 571,744 840,031 918,321 78,290 9% Debt Service
Debt Principal - 48101 - - 341,000 1,020,383 1,037,932 17,549 2% Debt Interest - 48102 621,332 596,719 181,440 591,241 569,544 (21,697) -4% Total Debt Service 621,332 596,719 522,440 1,611,624 1,607,476 (4,148) 0% Depreciation
Depreciation Expense - 47401 496,273 803,369 142,836 340,000 340,000 - 0% Total Depreciation 496,273 803,369 142,836 340,000 340,000 - 0% Transfers Out
Transfers Out 49901 153,505 - - - - - 0%
Total Transfers Out 153,505 - - - - - 0%
Total 10,800,410 12,075,877 7,530,269 22,306,610 42,447,982 20,141,372 47%

EXPENDITURES BY PROGRAM
Administration & Engineering - 341 324,856 408,471 448,715 1,225,880 1,076,232 (149,648) -14% Road maintenance - 342 2,160,432 2,519,407 906,725 5,474,390 8,388,650 2,914,260 35% Facility Maintenance - 343 747,667 924,137 618,295 1,757,802 4,524,539 2,766,737 61% NPDES Storm Water - 344 278,400 316,266 234,732 801,393 1,566,174 764,781 49% Park Maintenance - 345 353,125 386,548 281,963 1,428,571 1,887,515 458,944 24% Waste Reduction - 346 210,444 106,591 94,690 167,825 174,358 6,533 4% Pinole Valley Lighting & Landscaping 347-348 53,599 42,611 28,362 62,125 85,175 23,050 27% Sewer Treatment Plant - 641 4,359,619 4,718,679 3,325,563 6,289,371 9,751,938 3,462,568 36% Sewer Collection - 642 1,055,212 1,346,437 893,056 3,487,629 13,385,925 9,898,295 74% Sewer Projects -Shared - 643 635,724 710,011 175,727 - - - 0% WPCP/Equipment & Debt Svc. (Pinole Only) -
644 621,332 596,719 522,440 1,611,624 1,607,476 (4,148) 0% Total 10,800,410 12,075,877 7,530,269 22,306,610 42,447,982 20,141,372 47% City of Pinole 126 643 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
GENERAL FUND - 100
PUBLIC WORKS - ADMINISTRATION & ENGINEERING - 341

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salary & Wages - 401 387,725 375,725 327,284 681,299 751,127 69,828 9% Overtime - 402 1,800 9,631 4,148 120 123 3 0%
Employee Benefits - 410 176,449 148,234 124,584 258,211 245,592 (12,619) -5% Total Salary & Benefits 565,974 533,590 456,016 939,630 996,842 57,212 6% Services and Supplies
Professional & Administrative Services - 42 17,219 140,749 74,882 207,400 49,625 (157,775) -318% Materials & Supplies - 44 - - 32 - - - #DIV/0!
Total Services and Supplies 17,219 140,749 74,913 207,400 49,625 (157,775) -318% Capital Outlay
Asset Acquisition/Improvement - 47 - 2,611 542 252,500 252,500 - 0% Total Capital Outlay - 2,611 542 252,500 252,500 - 0%
Indirect Cost Allocations
Administrative Credits - 46121 (514,784) (562,730) (371,843) (869,923) (903,763) (33,840) 4% Admin Debits - 46122 6,474 6,949 5,917 58,939 62,361 3,422 5% IS Charges - 46124 46,154 53,035 77,937 105,110 136,422 31,312 23% Legal Charges - 46126 8,067 15,300 12,478 8,000 8,000 - 0% General Liability Insurance - 46201 21,998 29,902 43,881 40,707 53,462 12,755 24% Total Indirect Cost Allocations (432,090) (457,544) (231,630) (657,167) (643,518) 13,649 -2% Total 151,103 219,407 299,841 742,363 655,449 (86,914) -13% MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42 - - 2,755 150,000 75,000 (75,000) -100% Administrative Debits - 46122 59,825 70,077 44,183 146,518 150,317 3,799 3% Total Measure S - 2014 Fund - 106 59,825 70,077 46,938 296,518 225,317 (71,201) -32% GAS TAX FUND - 200
Professional & Administrative Services - 42 2,023 - 2,064 - - - 0% Total Gas Tax Fund - 200 2,023 - 2,064 - - - 0%
MEASURE J FUND - 215
Other Operating Expenses - 43 5,055 4,915 1,741 4,400 4,400 - 0% Administrative Debits - 46122 106,850 114,073 98,131 182,599 191,066 8,467 4% City of Pinole 127 644 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 145,000 $ 10,000
General engineering services $ 10,000
42103 Temporary Services $ 30,000 -$
Temporary Services -$
42107 Equipment Maintenance $ 500 $ 1,000
Maintenance of office equipment. $ 1,000
42201 Office Expense $ 1,000 $ 2,500
General office supplies $ 2,500
4230X Travel and Training $ 5,200 $ 6,750
Conference Registration $ 3,000
Mileage Air & Hotel 3,000
Meal Allowance 750
42401 Memberships $ 525 $ 1,200
American Public Works Association (APWA) $ 225
Professional License Renewal 975
42506 Bonds $ 175 $ 175
$ 175
42510 Software Purchase $ 25,000 $ 28,000
Beehive (40%) $ 8,000
ArcGIS 2,500
CAD+Misc 2,500
GoGov or Similar 15,000
Total Professional/Administrative Services $ 49,625
47103 Furniture $ 2,500 $ 2,500
Furniture $ 2,500
4720X $ 250,000 $ 250,000
47201 Weatherization/Energy Efficient program $ 250,000 Measure S-2014 Fund - 106
42101 Professional Services $ 150,000 $ 75,000
On-call consultants for capital projects $ 75,000
MEASURE J FUND - 215
4310X Utilities $ 4,400 $ 4,400
43101 Telephone $ 4,000
City of Pinole 128 645 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
GAS TAX FUND - 200
ROAD MAINTENANCE - 342

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 222,323 121,333 144,216 123,100 123,100 - 0% Other Operating Expenses - 43 190,744 193,258 131,022 181,000 181,000 - 0% Materials & Supplies - 44 872 847 2,280 2,000 2,000 - 0% Total Services and Supplies 413,938 315,438 277,518 306,100 306,100 - 0% Capital Outlay
Asset Acquisition/Improvement - 47* 817,521 19,570 - 633,910 1,433,045 799,135 56% Total Capital Outlay 817,521 19,570 - 633,910 1,433,045 799,135 56% Indirect Cost Allocations
Administrative Debits - 46122 143,510 154,026 147,118 246,547 233,841 (12,706) -5% Legal Charges - 46126 - 930 - 8,000 8,000 - 0%
Total Indirect Cost Allocations 143,510 154,956 147,118 254,547 241,841 (12,706) -5% Total 1,374,969 489,964 424,635 1,194,557 1,980,986 786,429 51% GENERAL FUND - 100
Salary & Wages - 401 36,114 68,775 83,113 99,924 16,811 17% Overtime - 402 - 148 206 - - - 0%
Employee Benefits - 410 5,836 9,813 14,331 16,996 2,665 16% Professional & Administrative Services - 42 8,601 18,425 15,851 - 180,800 180,800 100% Materials & Supplies - 44 - 1,686 3,296 - 20,000 20,000 100% Asset Acquisition/Improvements - 47* - 1,306 - 170,000 370,000 200,000 54% Admin Credits - 46121 - (29,000) (64,332) (87,804) (98,815) (11,011) 11% Administrative Debits - 46122 23,555 23,640 19,357 28,554 30,320 1,766 6% General Liability Insurance - 46201 - 4,619 5,147 4,775 6,599 1,824 28% Total General Fund 32,157 62,774 58,114 212,969 625,824 412,855 66% MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42
- - - - 50,000 50,000 100%
Administrative Debits - 46122 - 9,667 50,464 94,184 102,597 8,413 8% Asset Acquisition/Improvement - 47* 66,590 143,725 292 730,491 1,634,291 903,800 55% Total Measure S - 2014 66,590 153,392 50,756 824,675 1,786,888 912,213 51% NPDES Storm Water Fund - 207
Admin Debits - 46122 - 10,000 - 12,005 13,690 1,685 12% Total NPDES Storm Water Fund - 10,000 - 12,005 13,690 1,685 12% SOLID WASTE FUND - 214
Professional & Administrative Services - 42
2,240 24,866 15,139 60,000 60,000 - 0%
Materials & Supplies - 44 - 1,468 1,818 7,000 7,000 - 0% Admin Debits - 46122 - 9,667 44,678 88,478 97,381 8,903 9% Legal Charges - 46126 - 35,959 5,841 - - - 0%
Asset Acquisition/Improvement -47* - 122,281 - 102,300 - (102,300) -100% Total Solid Waste Fund 2,240 194,241 67,475 257,778 164,381 (93,397) -57% MEASURE C AND J FUND - 215
Professional & Administrative Services - 42 - - 56,899 56,899 51,899 (5,000) -10% Admin Debits - 46122 - 9,667 16,083 21,951 24,704 2,753 11% Asset Acquisition/Improvement - 47* - 406 43,463 377,031 749,650 372,619 50% Total Measure J Fund - 10,073 116,444 455,881 826,253 370,372 45% City Streets Improvements Fund - 325
Professional & Administrative Services - 42
- - - - 100,000 100,000 100%
Asset Acquisition/Improvement - 47* 448,469 569,001 127,626 1,706,213 2,132,004 425,791 20% Total City Streets Improvements 448,469 569,001 127,626 1,706,213 2,232,004 425,791 19% Arterial Streets Rehabilitation Fund - 377
Asset Acquisition/Improvement - 47* 236,007 1,029,962 61,674 810,312 758,624 (51,688) -7% Total Arterial Streets Rehab Fund 236,007 1,029,962 61,674 810,312 758,624 (51,688) -7% *See CIP
City of Pinole 129 646 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 101,000 $ 101,000
Audit Services $ 1,000
General engineering survey contract 10,000
Professional engineering support 20,000
Traffic and signal maintenance 70,000
42108 Maintenance Structure/Imp $ 20,000 $ 20,000
Hardware supplies and median maintenance $ 20,000
42514 Special Department Expense $ 2,100 $ 2,100
CCTA congestion management plan administration $ 2,100
Pinole's share of CTA Congestion Management Plan administrative costs.

Total Professional/Administrative Services $ 123,100
4310X Utilities $ 181,000 $ 181,000
Electricity costs for street lights, traffic lights and controls Electricity & Gas (PG&E) $ 180,000
EBMUD median irrigation 1,000
44301 Fuel $ 2,000 $ 2,000
Fuel $ 2,000
47205 Improvements/Streets $ 633,910 $ 1,433,045
Pothole Repair Program $ 40,000
Roadway Stripping Program 15,000
RO1708 Pinole Valley Road Improvements 100,000
RO2101 Arterial Rehab 896,963
RO2102 Tennent Ave. Rehabilitation 381,082
General Fund 100
42101 Professional Services -$ 170,000 $
IN2106 Active Transportation Plan $ 170,000
42107 Equipment Maintenance -$ 8,000 $
Equipment Maintenance $ 8,000
42514 Special Department Expense -$ 2,800 $
Special department expense $ 2,800
44306 Maintenance Supplies -$ 20,000 $
Maintenance Supplies $ 20,000
47205 Improvements/Streets $ 170,000 $ 370,000
RO2107 Brand St. Improvements $ 170,000
Street Improvements 200,000
City of Pinole 130 647 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
MEASURE S - 2014 FUND - 106
42108 Maintenance Structure/Imp -$ 50,000 $
Pedestrian Bridge inspections & Maintenance 50,000
47101 Equipment $ 28,000 $ 1,000
Equipment 1,000
47104 Vehicles $ 216,000 -$
Bucket truck and service truck -
Staff Car replacement -
47204 Improvements/Sidewalk $ 20,000 $ 20,000
Sidewalk Improvements 20,000
47205 Improvements/Streets $ 466,491 $ 1,613,291
RO1710 San Pablo Ave. Bridge Replacement $ 300,000
RO1714 Safety Improvements at Appian Way & Marlesta 193,029 RO2302 Safety Improvement Arterial Roadway 35,960
RO2303 Pinole Smart Signals 154,302
RO2304 Safety Improvements at Tennent Ave/Pear & Plum 910,000 Traffic Sign Replacement 20,000
SOLID WASTE FUND - 214
42101 Professional Services $ 16,450 $ 16,450
Professional Services $ 16,450
42514 Special Department Expense $ 43,550 $ 43,550
Patch paving materials $ 43,550
44306 Maintenance Supplies $ 7,000 $ 7,000
SB1383 OWR1 grant supplies $ 7,000
47104 Vehicles $ 102,300 -$
Hydro Flush Truck -$
MEASURE J FUND - 215
42106 Software Maintenance $ 5,000 -$
-$
42401 Memberships $ 51,899 $ 51,899
WCCTAC Dues $ 51,899
47204 Improvements/Sidewalks $ 12,031 $ 12,031
Sidewalk Maintenance Program $ 12,031
47205 Improvements/Streets $ 365,000 $ 737,619
Miscellaneous Roadway Repair $ 15,000
RO1710 San Pablo Ave. Bridge Replacement 133,579
RO1714 Safety Improvements at Appian Way & Marlesta 350,000 RO2302 Safety Improvements on Arterial Roadway 239,040
Road Maintenance Fund - 325
42101 Professional Services -$ 100,000 $
RO2105 Appian Way Complete Streets Project 100,000
47205 Improvements/Streets $ 1,706,213 $ 2,132,004
RO1710 San Pablo Ave Bridge over BNSF $ 1,540,583
RO1714 Safety Improvements at Appian Way & Marlesta 129,400 RO1902 Pedestrian Improvements at Tennent Ave 44,700
RO2102 Tennent Ave. Rehabilitation 167,321
RO2301 Residential Slurry Seal 250,000
City of Pinole 131 648 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
GENERAL FUND - 100
PUBLIC WORKS - FACILITY MAINTENANCE - 343

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 557,296 591,504 493,158 685,885 709,965 24,080 3% Overtime - 402 7,533 9,328 16,033 1,330 1,268 (62) -5%
Employee Benefits - 410 329,155 368,599 343,106 478,073 500,858 22,785 5% Total Salary & Benefits 893,983 969,431 852,298 1,165,288 1,212,091 46,803 4% Services and Supplies
Professional & Administrative Services - 42 97,606 131,201 117,315 150,050 263,200 113,150 43% Other Operating Expenses - 43 47,294 36,867 26,035 41,000 44,000 3,000 7% Materials & Supplies - 44 34,897 66,514 54,749 73,200 73,200 - 0% Total Services and Supplies 179,796 234,582 198,099 264,250 380,400 116,150 31% Capital Outlay
Asset Acquisition/Improvement - 47* 14,389 814 2,119 30,000 12,000 (18,000) -150% Total Capital Outlay 14,389 814 2,119 30,000 12,000 (18,000) -150% Indirect Cost Allocations
Administrative Credits - 46121 (640,026) (694,237) (622,775) (887,713) (940,463) (52,750) 6% Administrative Debits - 46122 - 2,282 - - - - 0%
Legal Charges 46126 - 296 341 - - - 0%
General Liability Insurance - 46201 64,998 39,071 43,125 39,322 51,414 12,092 24% Total Indirect Cost Allocations (575,028) (652,588) (579,309) (848,391) (889,049) (40,658) 5% Total 513,141 552,239 473,207 611,147 715,442 104,295 15% MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42 - - - - 310,000 310,000 100% Administrative Debits - 46122 105,932 130,184 104,654 138,776 143,266 4,490 3% Asset Acquisition/Improvement - 47* 59,420 222,237 27,805 919,879 2,842,831 1,922,952 68% Total Measure S - 2014 Fund 165,352 352,421 132,459 1,058,655 3,296,097 2,237,442 68% RESTRICTED REAL ESTATE MAINTENANCE FUND - 201
Professional & Administrative Services - 42 7,592 7,639 5,940 10,000 10,000 - 0% Other Operating Expenses - 43 12,527 11,838 6,690 11,000 11,000 - 0% Legal Charges - 46126 - - - 5,000 5,000 - 0%
Total Restricted Real Estate Maint. 20,119 19,478 12,630 26,000 26,000 - 0% SOLID WASTE FUND - 214
Transfers Out 49901 45,700 - - - - - 0%
Total Solid Waste Fund - 214 45,700 - - - - - 0%
MEASURE J FUND - 215
Legal Charges - 46126 - - - 2,000 2,000 - 0%
Total Measure J Fund - 215 - - - 2,000 2,000 - 0%
GROWTH IMPACT FUND - 276
Asset Acquisition/Improvement - 47 - - - - 425,000 - 0% Total Growth Impact Fund 276 - - - - 425,000 - 0%
PUBLIC FACILITIES FUND - 324
Asset Acquisition/Improvement - 47 3,356 - - 60,000 60,000 - 0% Total Public Facilities Fund 3,356 - - 60,000 60,000 - 0% *See CIP
City of Pinole 132 649 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 3,500 $ 93,500
EBRCSA Professional Support $ 3,500
IN2101 Emergency Power for critical Facilities 30,000
IN2103 Recycled Water Feasibility 60,000
42107 Equipment Maintenance $ 40,000 $ 40,000
Vehicle maintenance and repair $ 40,000
42108 Maintenance/Structure Imp $ 76,000 $ 87,000
City Hall improvements to planting/landscaping $ 20,000 Elevator maintenance 800
Heating and air repair 16,000
Janitorial service and supplies 13,000
Landscape maintenance 3,000
Lighting supplies 500
Memorial Hall Maint.e, Pest Control & Sanitary Supplies (moved from Comm Svcs) 11,000 Misc. hardware and maintenance 1,000
Pest control and weed control 10,700
Public facilities deferred maintenance 11,000
42201 Office Expense $ - $ 3,000
$ 3,000
4230X Travel and Training $ 2,100 $ 11,750
Technical training $ 10,000
Mileage, Air & Hotel 1,500
Meal Allowance 250
42401 Memberships $ 750 $ 750
M.S.A. (Maintenance Superintendents Association) $ 750
T.C.S.A. (Traffic Control Supervisory Association)
Technical publications
42511 Equipment Rental $ 25,000 $ 20,000
This is used to rent infrequently used equipment. $ 20,000 42513 Rent $ 2,700 $ 2,700
Tennent Ave Parking lot. 401-142-012 (AT&T) $ 2,700
42514 Special Department Expense $ - $ 4,500
$ 4,500
Total Professional/Administrative Services $ 263,200
4310X Utilities $ 37,000 $ 40,000
Gas/Electricity $ 24,000
Memorial Hall Electricity (moved from Comm Svcs.) $ 500 Water 13,000
Memorial Hall Water (moved from Comm Svcs.) 2,500
43201 Property Tax $ 4,000 $ 4,000
44301 Fuel $ 8,200 $ 8,200
City of Pinole 133 650 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
44306 Maintenance Supplies $ 45,000 $ 45,000
44410 Safety Clothing $ 20,000 $ 20,000
The worker classifications in this division are supplied: $ 20,000 Uniforms, coveralls, and foul weather gear
47101 Equipment -$ 12,000 $
Miscellaneous Equipment $ 12,000
47201 Improvements/Building $ 30,000 -$
-$
MEASURE S - 2014 FUND - 106
42101 Professional Services -$ 310,000 $
IN2102 Municipal Broadband Feasibility $ 60,000
IN2201 Energy Audit 50,000
IN2301 Facilities Master Plan 200,000
47101 Vehicles $ 274,318 -$
Hybrid Bucket Truck -$
47201 Improvements/Building $ 645,561 $ 2,842,831
FA1702 Citywide Roof Repairs and Replacement $ 900,000
FA1703 City Hall Modernization $ 125,000
FA1901 Senior center Auxiliary Parking Lot 1,327,831
FA1902 Energy Upgrades 150,000
FA2202 Senior Center Modernization 115,000
FA2301 Public Safety Building Modernization 225,000
RESTRICTED REAL ESTATE MAINTENANCE FUND - 201
42108 Maintenance/Structure Imp $ 10,000 $ 10,000
Materials to maintain facilities owned by the $ 10,000
former Redevelopment Agency.
4310X Utilities $ 11,000 $ 11,000
Gas/Electricity $ 5,000
Water 6,000
MEASURE J FUND - 215
47202 Improvements/Landscape-Medians $ 2,000 $ 2,000
Sign Replacement Program $ 2,000
GROWTH IMPACT FUND - 276
47201 Improvements/Building -$ 425,000 $
FA1703 City Hall Modernization $ 125,000
FA2202 Senior Center Modernization 145,000
FA2301 Public Safety Building 75,000
FA2302 Plum St. Parking Lot Improvements 80,000
PUBLIC FACILITIES FUND - 324
City of Pinole 134 651 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
STORM WATER FUND - 207
PUBLIC WORKS - National Pollution Discharge Elimination Systems (NPDES) STORM WATER - 344

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 5,000$ $ 5,000
Contract support for Clean Water and NPDES $ 5,000
42107 Equipment Maintenance 20,000$ $ 20,000
Storm drain, trash capture, street sweeper $ 20,000
42108 Building Structure Maintenance 14,779$ $ 15,000
Trash capture devices $ 5,000
Lumber and supplies 10,000
4220X Office Expenses 1,000$ $ 1,000
42201 Miscellaneous office expenses $ 500
42202 Printing and Binding 500
42514 Special Departmental Expense 8,539$ $ 20,000
CCC Clean Water Program Support & Administration (auto collected) -$ NPDES Annual Permit 20,000
Total Professional/Administrative Services $ 61,000
44301 Fuel 8,000$ $ 8,000
44410 Safety Clothing $ 800 $ 800
MEASURE S-2014 FUND - 106
42101 Professional Services -$ 75,000 $
IN1703 Storm Drainage Master Plan $ 75,000
47206 Improvements/Storm Drains $ 418,460 $ 1,082,098
SW1901 Hazel St. Strom Drain Improvements $ 382,098
SW2001 Roble Rd. Drainage Improvements 700,000
Growth Impact Fund 276
47206 Improvements/Storm Drains 58,000$ $ 58,000
SW1901 Hazel Street Gap Closure (sunnyview) $ 58,000
City of Pinole 136 653 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
GENERAL FUND - 100
PUBLIC WORKS - PARK MAINTENANCE - 345

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru MarRevised Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 92,314 114,757 60,843 324,900 144,000 (180,900) -126% Other Operating Expenses - 43 108,377 91,493 62,016 100,156 106,656 6,500 6% Materials & Supplies - 44 2,932 13,191 8,970 500 500 - 0% Total Services and Supplies 203,624 219,441 131,828 425,556 251,156 (174,400) -69% Capital Outlay
Asset Acquisition/Improvement - 47* 487 4,986 - - - - 0% Total Capital Outlay 487 4,986 - - - - 0%
Indirect Cost Allocations
Administrative Debits - 46122 47,110 50,451 71,989 113,753 121,159 7,406 6% Legal Charges - 46126 1,800 540 - - - - 0%
General Liability Insurance - 46201 - 1,176 - - - - 0%
Total Indirect Cost Allocations 48,910 52,167 71,989 113,753 121,159 7,406 6% Total 253,021 276,595 203,817 539,309 372,315 (166,994) -45% MEASURE S-2014 FUND - 106
Professional & Administrative Services - 42
- - - 120,000 - (120,000) -100%
Asset Acquisition/Improvement - 47* 88,836 109,297 30,426 429,449 610,440 180,991 30% Total Measure S-2014 Fund - 106 88,836 109,297 30,426 549,449 610,440 60,991 10% Solid Waste Fund - 214
Asset Acquisition/Improvement - 47* - - - 125,000 425,000 300,000 71% Total Solid Waste Fund - 214 - - - 125,000 425,000 300,000 71% Growth Impact Fund - 276
Asset Acquisition/Improvement - 47 - - - - 265,000 265,000 0% Total Parkland Dedication Fund - 276 - - - - 265,000 265,000 0% PV PARK CARETAKER FUND - 317
Salaries & Wages - 401 8,892 - - 11,960 11,960 - 0%
Employee Benefits - 410 1,050 - - 1,555 1,725 170 11%
Professional & Administrative Services - 42 - - 0 - - - 0% Other Operating Expenses -43 697 656 - 856 466 (390) -84% General Liability Insurance - 46201 629 - - 684 851 167 24% Total PV Park Caretaker Fund - 317 11,268 656 0 15,055 15,002 (53) 0% Public Facilities Fund - 324
Asset Acquisition/Improvement - 47 - - - 10,000 10,000 - 0% Total Public Facilities Fund - 324 - - - 10,000 10,000 - 0% Park Grants (Measure WW) - 327
Asset Acquisition/Improvement - 47* - - 47,721 189,758 189,758 - 0% Total Park Grants Fund - 327 - - 47,721 189,758 189,758 - 0% *See CIP
City of Pinole 137 654 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 25,000 $ -
Professional Support Services $ -
Park Pedestrian Bridge Inspection 0
42107 Equipment Maintenance $ 7,500 $ 7,500
Off road equipment maintenance $ 7,500
42108 Maintenance/Structure Imp $ 227,000 $ 120,500
Landscape maintenance contract $ 90,000
Materials for parks, restrooms and play area 30,000
Tennis Court Maintenance (moved from Comm Svcs.) 500
42401 Memberships $ 400 $ 1,000
CAPCA (California Agricultural Production $ 370
Consultants Association)
P.A.P.A. (Pest Applicators Association) 30
Other memberships 600
42511 Equipment Rental $ 5,000 $ 5,000
Cost to rent infrequently used equipment. $ 5,000
42514 Admin Exp/Special Depart $ 60,000 $ 10,000
Recommendations of Beautification Ad Hoc Subcommittee $ 10,000 Total Professional/Administrative Services $ 144,000
4310X Utilities $ 100,000 $ 106,500
Gas/Electricity $ 10,000
Tennis Ct. Gas/Electricity (moved from Comm Svcs.) $ 6,000 Water 90,000
Tennis Ct. Water (moved from Comm Svcs.) 500
43201 Property Tax $ 156 $ 156
44301 Fuel $ 500 $ 500
MEASURE S-2014 FUND - 106
47101 FF&E/Equipment 17,009$ 28,000$
$ 28,000
47103 FF&E/Furniture 5,000$ 5,000$
Annual Bench/Table repairs & Replacement $ 5,000
47104 Vehicles 45,000$ -$
Vehicles -$
47203 Improvements/Parks $ 362,440 $ 577,440
Annual Resod at two parks $ 10,000
IN1704 Park Master Plan 150,000
PA2202 Skatepark Rehabilitation 150,000
PA2301 Tree Mitigation 150,000
PA2203 Playground Rubberized Surface Improvements 47,440 City of Pinole 138 655 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
Public Tree Maintenance 20,000
Replace Chips/Rubber Matting at various Parks 50,000
Solid Waste Fund - 214
47203 Improvements/Parks $ 125,000 $ 425,000
PA2101 Installation of High Capacity Trash Bins $ 425,000 Growth Impact Fund - 276
47203 Improvements/Parks $ 265,000
PA1901 Pinole Valley Park Soccer Field Rehab $ 200,000
PA2201 Pocket Parks - Galbreth Rd. 65,000
Public Facilities Fund - 324
47203 Improvements/Parks 10,000$ 10,000$
Annual Building Maintenance program $ 10,000

Park Grants (Measure WW) Fund - 327
City of Pinole 139 656 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
AB 939 REFUSE MANAGEMENT FUND - 213
WASTE REDUCTION - 346

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 10,000$ 10,000$
Consulting Services $ 10,000
42514 Special Department Expense 12,500$ 12,500$
Litter pick up services $ 12,500
City of Pinole 140 657 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
LIGHTING & LANDSCAPE DISTRICTS FUND - 310
PUBLIC WORKS - ZONE A, PINOLE VALLEY ROAD NORTH - 347
PUBLIC WORKS - ZONE B, PINOLE VALLEY ROAD SOUTH - 348

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 14,000 $ 18,000
Contra Costa County traffic signal maintenance - Zone A $ 10,000 Cal Trans traffic signal maintenance - Zone A 2,000
Contra Costa County traffic signal maintenance - Zone B 5,000 Cal Trans traffic signal maintenance - Zone B 1,000
42108 Maintenance Structures/Imp $ 19,450 $ 38,500
Caltrans Traffic Signal Maintenance - Zone A 3,000
Contra Costa county Public Works Traffic Signal - Zone A 8,000 Labor, materials and equipment for maintenance - Zone A 1,000 Pacific Site Management - Zone A 1,500
Caltrans Traffic Signal Maintenance - Zone B 3,500
Contra Costa county Public Works Traffic Signal - Zone B 5,500 Labor, materials and equipment for maintenance - Zone B 15,000 Pacific Site Management - Zone B 1,000
Total Professional/Administrative Services $ 56,500
4310X Utilities 16,695$ 16,695$
Water (EBMUD) - Zone A $ 3,800
Electricity & Power - Zone A 4,765
Water (EBMUD) - Zone B 2,800
Electricity & Power - Zone B 5,330
47202 Kaiser Medians 5,720$ 5,720$
Capital Replacement Fund- Zone A $ 2,600
PG&E Street and highway lighting - Zone B $ 3,120
City of Pinole 141 658 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
SEWER ENTERPRISE FUND - 500
SEWER TREATMENT PLANT - 641

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 741,861 878,466 888,010 1,088,962 1,307,576 218,614 17% Overtime - 402 29,534 30,180 26,271 36,010 36,476 466 1% Employee Benefits - 410 837,547 1,025,647 475,733 547,954 622,392 74,438 12% Total Personnel 1,608,943 1,934,293 1,390,014 1,672,926 1,966,444 293,518 15% Services and Supplies
Professional & Administrative Services - 42
348,643 194,110 117,017 373,000 376,814 3,814 1%
Other Operating Expenses - 43 736,747 827,105 583,167 630,000 710,000 80,000 11% Materials & Supplies - 44 737,165 924,111 744,021 1,494,000 1,479,000 (15,000) -1% Total Services and Supplies 1,822,556 1,945,326 1,444,204 2,497,000 2,565,814 68,814 3% Capital Outlay
Asset Acquisition/Improvement - 47* 172,459 604 116,967 1,365,382 4,401,597 3,036,215 69% Total Capital Outlay 172,459 604 116,967 1,365,382 4,401,597 3,036,215 69% Indirect Cost Allocations
Administrative Debits - 46122 276,932 303,060 163,728 257,116 285,041 27,925 10% IS Charges - 46124 29,901 33,067 32,826 77,577 82,394 4,818 6% Legal Charges - 46126 5,997 1,577 - 15,000 15,000 - 0%
General Liability Insurance - 46201 48,175 61,893 69,389 64,370 95,648 31,278 33% Total Indirect Cost Allocations 361,005 399,597 265,943 414,063 478,083 64,021 13% Depreciation
Depreciation Expense - 47401 394,657 438,859 108,435 340,000 340,000 - 0% Total Depreciation 394,657 438,859 108,435 340,000 340,000 - 0% Total 4,359,619 4,718,679 3,325,563 6,289,371 9,751,938 3,462,568 36% *See CIP
City of Pinole 142 659 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 85,000 $ 85,814
Engineering contract services $ 50,000
PCTV quarterly subcommittee meeting 5,000
Railroad Ave. bridge right of way study 30,000
RO2102 Tennent Ave. Rehabilitation 814
42107 Equipment Maintenance $ 110,000 $ 110,000
Equipment service $ 110,000
42108 Maintenance Structure/Imp $ 78,000 $ 78,000
Janitorial services $ 10,000
Various structure refurbishment 68,000
42109 Compliance Inspections $ 35,000 $ 35,000
Laboratory supplies and safety equipment $ 15,000
Public outreach materials 10,000
Sampling analysis 10,000
42201 Office Expense $ 7,000 $ 7,000
Miscellaneous office supplies $ 7,000
4230X Travel and Training $ 28,000 $ 31,000
42301 State Certified operators training $ 7,000
42301 Class B Driver License Training 20,000
42302 Mileage, Air 3,000
42303 Meal Allowance 1,000
42401 Memberships $ 20,000 $ 20,000
Bay Area Clean Water Assoc.(BACWA) $ 12,000
Joint CWEA/WEF membership 4,000
Technical publications 4,000
42511 Equipment Rental $ 10,000 $ 10,000
$ 10,000
Total Professional/Administrative Services $ 376,814
4310X Utilities $ 630,000 $ 710,000
PG&E $ 700,000
EBMUD 10,000
Total Other Operating Expenses $ 710,000
44301 Fuel $ 10,000 $ 20,000
44302 Sludge Removal $ 280,000 $ 250,000
Digester Cleaning $ 250,000
44303 Chemicals $ 750,000 $ 750,000
Chemicals for Plant Operations $ 750,000
44304 Permit Fees $ 129,000 $ 129,000
BAAQMD $ 16,000
BACQA 16,000
NPDES permit fee renewal 75,000
Regional Monitoring of Metals (SFEI) 22,000
44305 Laboratory Operations $ 100,000 $ 100,000
Accelerated Chronic Toxinicy Testing $ 15,000
Laboratory supplies 85,000
City of Pinole 143 660 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
44306 Maintenance Supplies $ 200,000 $ 200,000
$ 200,000
44410 Safety Clothing $ 25,000 $ 30,000
Laundry service for uniforms, safety shoes/boots, gloves, etc. $ 30,000 Total Materials and Supplies $ 1,479,000
47101 Equipment $ 340,000 $ 340,000
Depreciation- Pinole only $ 340,000
47104 Vehicles $ 125,000 $ 175,000
WPCP Staff Vehicle $ 50,000
Portable self priming pump 125,000
47201 Improvements/Building $ 1,230,000 $ 4,120,000
As-Built WWTP Drawings 25,000
Boiler Rehabilitation 45,000
Centrifuge Feed Pump Replacement 50,000
Digester Feed Pump Replacement 75,000
Energy Recovery Building and Admin Roof 80,000
Misc. Plant Improvements 75,000
SCADA System Upgrade 45,000
SS2002 Water Pollution Control Plant Lab Remodel 100,000 SS2101 Second Clarifier - Center Column Rehabilitation 425,000 SS2102 Air Release Valve Replacement 50,000
SS2203 Effluent Outfall Project Design 3,150,000
47205 Improvements/Street $ 10,382 $ 106,597
RO2102 Tennent Ave. Rehabilitation 106,597
City of Pinole 144 661 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
SEWER ENTERPRISE FUND - 500
SEWER COLLECTION - 642

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 252,977 262,761 211,381 280,342 288,292 7,950 3% Overtime - 402 5,318 5,583 6,484 3,319 2,706 (613) -23% Employee Benefits - 410 115,501 142,473 124,505 168,125 173,342 5,217 3% Total Personnel 373,796 410,817 342,370 451,786 464,340 12,554 3% Services and Supplies
Professional & Administrative Services - 42 88,227 143,904 180,943 307,984 656,650 348,666 53% Other Operating Expenses - 43 13,845 12,281 9,313 13,500 13,500 - 0% Materials & Supplies - 44 12,054 14,928 17,307 14,700 17,000 2,300 14% Total Services and Supplies 114,125 171,113 207,563 336,184 687,150 350,966 51% Capital Outlay
Asset Acquisition/Improvement - 47 147,743 854 19,385 2,192,553 11,133,000 8,940,447 80% Total Capital Outlay 147,743 854 19,385 2,192,553 11,133,000 8,940,447 80% Indirect Cost Allocations
Administrative Credits - 46121 (90,247) (99,664) (86,110) (112,295) (116,396) (4,101) 4% Administrative Debits - 46122 375,401 410,663 337,224 541,736 524,579 (17,157) -3% IS Charges - 46124 19,259 20,783 21,504 47,155 58,440 11,284 19% Legal Charges - 46126 855 1,621 - 15,000 15,000 - 0%
General Liability Insurance - 46201 12,664 15,177 16,719 15,510 19,812 4,302 22% Total Indirect Cost Allocations 317,932 348,580 289,337 507,106 501,435 (5,672) -1% Depreciation
Depreciation Expense - 47401 101,616 364,510 34,401 - - - 0% Total Depreciation 101,616 364,510 34,401 - - - 0%
Total 1,055,212 1,295,873 893,056 3,487,629 12,785,925 9,298,295 73% MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47* - 50,563 - - - - 0% Total Measure S - 2014 - 50,563 - - - - 0%
Growth Impact Fund - 276
Asset Acquisition/Improvement - 47* - - - - 600,000 600,000 0% Total Growth Impact Fund - 276 - - - - 600,000 600,000 0% City of Pinole 145 662 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 255,000 $ 585,000
Contractors for isolated emergency repairs $ 50,000
CCTV Large Sewer pipes 50,000
Sanitary Sewer overflow mitigation 120,000
Sewer flow modeling 10,000
Wildan Assessment services 5,000
Misc. Professional Services 350,000
42107 Equipment Maintenance $ 20,000 $ 20,000
Vehicle maintenance and repair $ 20,000
42108 Maintenance Structure/Imp $ 2,500 $ 2,500
$ 2,500
42201 Office Expense $ 150 $ 150
Office supplies, includes reprinting of map books. $ 150 42301 Travel and Training $ 1,000 $ 1,000
Technical training programs for sewer maintenance, $ 1,000 confined space entry and street safety procedures.
42401 Memberships $ 1,000 $ 1,000
Joint CWEA/WEF membership $ 765
Technical publications $ 235
42510 Software Purchase $ 8,334 $ 12,000
Asset Management Software-annual license fee $ 12,000
42511 Equipment Rent $ 5,000 $ 5,000
$ 5,000
42514 Special Department Expense $ 15,000 $ 30,000
Maintenance materials (asphalt, concrete, pipe, hardware, etc.) $ 30,000 Total Professional/Administrative Services $ 656,650
4310X Utilities $ 13,500 $ 13,500
PG&E $ 9,000
EBMUD 4,500
44301 Fuel $ 8,000 $ 8,000
44304 Permit Fee $ 3,000 $ 3,000
SWRCB Permit Fee $ 3,000
44410 Safety Clothing $ 3,700 $ 6,000
Uniforms, coveralls, foul weather gear, gloves $ 6,000
47104 Vehicles $ 207,700 -$
Hydro Flush Truck -
47201 Improvements $ 1,984,853 $ 11,133,000
Deferred Collection repairs $ 250,000
SS1702 Sewer Pump Rehab $ 6,783,000
SS2201 Sanitary Sewer Rehabilitation 4,100,000
Growth Impact Fund - 276
47207 Improvements/Sewer Lines -$ 600,000 $
SS2201 Sanitary Sewer Rehabilitation $ 600,000
City of Pinole 146 663 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
SEWER ENTERPRISE PLANT EXPANSION FUND - 503
SEWER PROJECTS - SHARED - 643

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Service and Supplies
Professional & Administrative Services - 42 3,500 25 16,444 - - - 0% Total Services and Supplies 3,500 25 16,444 - - - 0%
Capital Outlay
Asset Acquisition /Improvement - 47 0 0 0 0 0 - 0%
Total Capital Outlay - - - - - - 0%
Indirect Cost Allocations
Legal Charges - 46126 11,920 89,571 4,179 - - - 0%
Total Indirect Cost Allocations 11,920 89,571 4,179 - - - 0% Depreciation
Depreciation Expense - 47401 620,304 620,415 155,104 - - - 0% Total Depreciation 620,304 620,415 155,104 - - - 0%
Total 635,724 710,011 175,727 - - - 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services -$ -$
Construction Management of Plant Upgrades $ -
Hercules-Construction management of plan
42501 Bank Fees -$ -$
Wells Fargo Bank Fees -$
47201 Building -$ -$
WPCP upgrades- Contingency -$
WPCP upgrades- HDR -$
WPCP upgrades- Hercules Share -$
WPCP upgrades- Kiewit -
City of Pinole 147 664 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
SEWER ENTERPRISE FUND - 500
WPCP / EQUIPMENT AND DEBT SERVICE (PINOLE ONLY) - 644

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Service and Supplies
Professional & Administrative Services - 42 - - - - - - 0% Total Services and Supplies - - - - - - 0%
Debt Service
Debt Principal - 48101 - - 341,000 1,020,383 1,037,932 17,549 2% Debt Interest - 48102 621,332 596,719 181,440 591,241 569,544 (21,697) -4% Cost of Issuance - 48103 - - - - - - 0%
Total Debt Service 621,332 596,719 522,440 1,611,624 1,607,476 (4,148) 0% Total 621,332 596,719 522,440 1,611,624 1,607,476 (4,148) 0% SEWER ENTERPRISE PLANT EXPANSION FUND - 503
Professional & Administrative Services - 42
- - - - - - 0%
Legal Charges - 46126 - - - - - 0%
- - - - - - 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services -$ -$
Auditing Services $ -
4810X Wastewater Revenue Bonds, Series 2016 $ 522,440 $ 518,292 48101 - Principal $ 347,000
48102 - Interest 171,292
4810X 2016 Clean Water State Revolving fund loan $ 1,089,184 $ 1,089,184 48101 - Principal $ 690,932
48102 - Interest 398,252
SEWER ENTERPRISE PLANT EXPANSION FUND - 503
42501 Bank Fees -$ -$
Wells Fargo Bank Fees $ -
City of Pinole 148 665 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

COMMUNITY DEVELOPMENT
The Community Development Department is comprised of the following divisions:
• Planning;
• Building;
• Code Enforcement;
• Affordable Housing;
• Economic Development; and
• Redevelopment Successor Agency
Mission
The mission of the Community Development Department is to guide orderly growth and development in Pinole, consistent with the General Plan and priorities of the City Council, and to protect the quality of life, health, safety, and welfare of residents.

Major Services and Functions
The Planning Division administers and implements the General Plan and Zoning Code for the City. It processes land use and development applications, which include use permits, design review requests, and subdivisions. The Planning Division seeks to deliver on its mission with the highest regard for time, accuracy, completion, customer satisfaction, and overall well-being of the City consistent with local, State, and federal laws. Planning staff participate in multi-modal transportation and circulation planning.

The Building Division issues building permits and provides building, electrical, mechanical, plumbing, Title-24, and accessibility inspections for new construction, additions, and alterations of commercial, residential, and public projects to ensure a safe environment for the Pinole community. The division also performs rental housing inspections on a recurring basis and business license inspections on an as-needed basis.

The division investigates citizens’ complaints pertaining to construction code compliance and/or health and safety issues in a prompt and courteous manner.

The Code Enforcement Division investigates and addresses citizens’ complaints of health and safety issues. These issues include blight and graffiti, abandoned vehicles, and illegal dumping. The division is complaint driven and maintains a proactive environment to help solve community problems in a collaborative and effective manner.

The Affordable Housing Division functions include ensuring that facilities that have received City financial assistance to create affordable housing units comply with affordability agreements and investing limited City affordable housing resources to provide affordable housing units and support to the homeless.

City of Pinole 149 666 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
The Economic Development Division is a relatively new division, instituted in FY 2021/22.

It coordinates with the City Manager department to create economic development strategies for the City and is responsible for carrying out those strategies.

The purpose of the Redevelopment Successor Agency Division is to effectively wind down the activities of the Redevelopment Successor Agency by administering the remaining enforceable obligations.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Upgraded and migrated the City’s current outdated permitting system, including a new online citizen portal for paperless Building, Planning, Public Works and Finance permitting and licensing, in addition to other integrations such as GIS and code enforcement tools
• Continued to develop and refine forms, policies and procedures related to building and planning permits and code enforcement processes • Lead the recommencement the Development Impact Fee study • Secured a $40,000 grant to implement an automated solar permitting application for residential rooftop solar installations, creating efficiencies and enhancing the City’s compliance with solar permitting regulations
• In the first three quarters of FY 2022/23, guided the issuance of 454 construction permits with a value of almost $9 million
• In the first three quarters of FY 2022/23, performed 1,599 inspections for building, electrical, mechanical, plumbing, Title-23 and accessibility inspections for new construction, additions and alternations of commercial, residential and public projects
• Launched GreenHalo waste management/recycling tracking system in order to automate the management, verification and filing of recovery reports • Continued to offer “Solar Tuesdays” over the counter solar permitting and introduced “Minor Permit Thursdays” to expedite permit processing for minor projects including reroofs, water heater replacements, window and door retrofit and repair and kitchen and bathroom remodels
• Conducted outreach and prepared updates to the City’s General Plan Elements (Housing, Safety and Health/Environmental Justice)
• Partnered with Strategic Energy Institute to engage a Climate Corps Fellow to provide assistance for sustainability initiatives
• Submitted reimbursement for LEAP and REAP grant funding (totaling $85,000 for Housing Element update activities)
• Initiated project to create objective design and development standards • Developed and presented a framework for outdoor dining/parklet regulations to the City Council
• In the first three quarters of FY22/23, opened 485 and closed 444 code enforcement cases and performed 1,782 code enforcement inspections City of Pinole 150 667 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
• Established a Tobacco Retailer License fee and ensured that tobacco retailers comply with application requirements
• Assisted the Department of Public Works and the City Attorney’s Office on the sale of 612 Tennent Avenue (the “Collin’s House”) and development of four housing units at the site, including one affordable unit
• Worked with the developer of the 811 San Pablo Avenue project (SAHA) to request additional Housing Funds in the form of an enhanced construction loan, and held a “TEFRA” hearing to support the issuance of tax exempt revenue bonds for the project
Strategic Plan Strategies
• Prepared and adopted a five-year Economic Development Strategy (a Strategic Plan item) and commenced year one activities
Other Council-Directed Special Projects
• With the Finance Department, assisted with research on environmental purchasing policies/practices
• With the City Manager Department, assisted with Earth Month events in Pinole • Designed, launched and administered the Pinole Perks Community Gift Card program, which has resulted in over $140,000 at local independent businesses • Began to prepare the City’s first Climate Action and Adaptation Plan • Conducted outreach related to single use plastics, including hosting a Single Use Plastics expo and seeking resident and business input through a survey and commence drafting recommendations for single use plastic regulations • Presented background information on Just Cause Eviction regulations to the City Council
FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Commence implementation of a variety of Year I 6th Cycle Housing Element programs
• Continue to partner with SEI to engage a Climate Corps fellow to provide assistance for sustainability initiatives
• Work with the new owner of Pinole Square (Tara Hills Safeway) on redevelopment of the site
• With the Finance department, prepare and present recommended updates to development impact fees
• With the Planning Commission, prepare regulations for outdoor dining/parklets for City Council consideration
• Prepare and adopt objective design and development standards; evaluate required/desired updates to the General Plan, Specific Plan and Zoning Ordinance and Old Town Design Guidelines
City of Pinole 151 668 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
• Implement improved/enhanced residential rental housing inspection program • Complete the sale and transfer of the affordable housing fund and Redevelopment Successor Agency surplus properties
• Nurture an inviting climate for doing business in Pinole Strategic Plan Strategies
• Continue to implement year one activities of the Economic Development Strategy • Evaluate the need to update the General Plan and Three Corridors Specific Plan Environmental Impact Report so that high-density residential projects could utilize the EIR for project-specific environmental clearances, which would encourage streamlining the rehabilitation and reuse of undeveloped or under-developed properties (Strategic Plan Goal 1, Strategy 1)
Other Council-Directed Special Projects
• Complete development of the Climate Action and Adaptation Plan (CAAP) • Complete development of regulations regarding single-use plastics • Complete research on options for just cause eviction regulations • Complete research on steps the City would need to take to establish a public bank • Implement a City of Pinole job fair
• Implement a weatherization program
• Recommend options for Old Town wayfinding signage
• Conduct an electric vehicle (EV) charging station feasibility study • Create, with Community Services, a public art program and City mural program update
• Establish a business development/community help reserve • Establishing a revitalization reserve
Significant Special Projects for FY 2024/25 through FY 2027/28 • Continue to make progress on Year 2 and Year 3 Housing Element programs • Continue to make progress on Year 2 and Year 3 Economic Development Strategy action items
• Monitor the need, if applicable, to update the entire General Plan and Three Corridors Specific Plan
• Seek grant opportunities to help Pinole create a stronger “sense of place” • Conclude repayment of outstanding Redevelopment Successor Agency bond obligations
• Close-out the operations of the Redevelopment Successor Agency following payment of all obligations
City of Pinole 152 669 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
Major Changes in FY 2023/24 Budget
The Community Development Department budget for FY 2023/24 does not include major changes relative to the FY 2022/23 budget. FY 2022/23 was a year of finding stability in the Department following the restructuring in FY 2021/22. The restructuring served to develop efficient and thoughtful succession planning retention strategies, bring formerly contracted out inspection services in-house and fill vacancies. The focus in FY 2023/24 will be to fill two vacant positions and continue to nurture stability, collegiality, and teamwork with coworkers, internal and external customers.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Development Services Director 0.50 0.50 0.00 0.00 0.00
Community Development Director 0.00 0.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 1.00
Senior Building Inspector 1.00 1.00 1.00 0.00 0.00
Building Official 0.00 0.00 0.00 1.00 1.00
Building Inspector 0.00 1.00 1.00 0.00 0.00
Building Inspector I/II 0.00 0.00 0.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 0.00 0.00
Code Enforcement Officer I/II 0.00 0.00 0.00 1.00 1.00
Permit Technician 2.00 2.00 2.00 0.00 0.00
Permit Technician I/II/III 0.00 0.00 0.00 2.00 2.00
Administrative Coordinator (shared
with Public Works) 0.00 0.00 0.00 0.50 0.50
Total 5.5 6.50 7.00 7.50 7.50
City of Pinole 153 670 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

COMMUNITY DEVELOPMENT BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 173,504 263,181 289,785 526,464 605,599 79,135 13% Measure S 2014 - 106 - - - 20,000 20,000 - 0%
Building and Planning - 212 987,604 1,785,329 1,445,846 2,326,894 2,151,083 (175,811) -8% Housing Assets for Resale - 285 44,092 97,581 107,886 388,685 339,254 (49,431) -15% Recognized Obligation Retirement Fund - 750 352,370 261,330 204,174 227,378 251,177 23,799 9% Total 1,557,569 2,407,421 2,047,691 3,489,421 3,367,112 (122,308) -4%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 355,144 500,268 407,375 697,688 983,768 286,080 29% Overtime - 402 2,042 174 544 12,722 13,417 695 5%
Employee Benefits - 410 148,375 188,736 207,803 327,998 443,223 115,225 26% Total Personnel 505,562 689,178 615,722 1,038,408 1,440,408 402,000 28% Services and Supplies
Professional & Administrative Services - 42 519,166 1,207,207 915,030 1,746,556 1,394,828 (351,728) -25% Other Operating Expenses - 43 16,236 6,483 5,821 8,150 8,150 - 0% Materials & Supplies - 44 996 1,090 841 5,500 5,500 - 0% Total Services and Supplies 536,398 1,214,780 921,692 1,760,206 1,408,478 (351,728) -25% Capital Outlay
Asset Acquisition/Improvement - 47 - 2,943 - 5,500 5,500 - 0% Total Capital Outlay - 2,943 - 5,500 5,500 - 0%
Indirect Cost Allocations
Administrative Credits - 46 (18,046) (368,139) (183,898) (416,269) (548,456) (132,187) 24% Administrative Debits - 46 337,276 652,746 396,807 683,151 730,556 47,405 6% IS Charges - 46 31,872 47,340 156,105 288,986 159,663 (129,323) -81% Legal Charges - 46 137,269 125,914 82,579 75,000 100,000 25,000 25% General Liability Insurance - 46 27,239 42,660 58,684 54,439 70,963 16,524 23% Total Indirect Cost Allocations 515,609 500,521 510,277 685,307 512,726 (172,581) -34% Operating Transfers Out - 49 - - - - - - 0%
Total 1,557,569 2,407,421 2,047,691 3,489,421 3,367,112 (122,308) -4%

EXPENDITURES BY PROGRAM
Development Services Planning - 461 432,647 861,887 842,447 1,334,477 1,003,828 (330,649) -33% Development Services Building - 462 565,540 1,035,537 693,037 1,143,045 1,224,340 81,296 7% Successor Agency to the Pinole Redevelopment -
463 352,370 261,330 204,174 227,378 251,177 23,799 9%
Housing Administration - 464 44,092 50,199 69,717 335,249 278,881 (56,368) -20% Code Enforcement - 465 162,921 198,324 160,040 272,452 281,894 9,442 3% Economic Development - 466 - 145 78,276 176,820 326,992 150,172 46% Total 1,557,569 2,407,421 2,047,691 3,489,421 3,367,112 (122,308) -4% City of Pinole 154 671 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
BUILDING & PLANNING FUND - 212
DEVELOPMENT SERVICES - PLANNING - 461

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to
Rev
Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 141,945 275,915 260,412 358,220 388,286 30,066 8% Employee Benefits - 410 46,690 124,520 148,086 199,910 220,824 20,914 9% Total Salary & Benefits 188,635 400,436 408,498 558,130 609,110 50,980 8% Services and Supplies
Professional & Administrative Services - 42 188,051 460,915 442,706 825,844 483,094 (342,750) -71% Other Operating Expenses - 43 2,348 1,487 1,336 1,550 1,550 - 0% Materials & Supplies - 44 996 651 481 1,500 1,500 - 0%
Total Services and Supplies 191,394 463,053 444,523 828,894 486,144 (342,750) -71% Capital Outlay
Asset Acquisition/Improvement - 47 - 1,034 - 2,000 2,000 - 0% Total Capital Outlay - 1,034 - 2,000 2,000 - 0%
Indirect Cost Allocations
Administrative Credits - 46121 (18,046) (326,336) (144,588) (269,766) (305,167) (35,401) 12% Administrative Debits - 46122 6,474 174,800 - 16,906 77,009 60,103 78% IS Charges - 46124 - 462 6,450 2,188 5,015 2,827 56%
Legal Charges - 46126 45,975 16,272 15,830 25,000 25,000 - 0% General Liability Insurance - 46201 7,632 20,072 22,095 20,497 27,632 7,135 26% Total Indirect Cost Allocations 42,035 (114,730) (100,212) (205,175) (170,511) 34,664 -20% Total 422,064 749,792 752,809 1,183,849 926,742 (257,107) -28% GENERAL FUND - 100
Professional & Administrative Services - 42
1,560 7,635 4,599 5,000 5,000 - 0%
Administrative Debits - 46122 9,023 57,077 46,870 72,192 11,713 (60,479) -516% Total 10,583 64,712 51,469 77,192 16,713 (60,479) -362% MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42
- - - 20,000 - (20,000) 0%
Total - - - 20,000 - (20,000) 0%
Housing Fund - 285
Administrative Debits - 46122 - 47,382 38,169 53,436 60,373 6,937 11% Total - 47,382 38,169 53,436 60,373 (13,063) -22%
City of Pinole 155 672 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 742,350 $ 404,350
Climate Action Plan (Remainder of Work) $ 50,000
Contract Planning Augmentation (2-3 days/week) 160,000
General Plan Update (Remainder of Work) 30,000
Housing Element Implementation 20,000
Project Traffic Studies and CEQA Assistance 30,000
Scanning/Archiving 50,000
SEI Climate Corps Fellow (July-June, 12 months) 61,000
Translation Services 3,350
4220X Office Expense $ 31,000 $ 26,000
42201 Miscellaneous office supplies $ 1,000
42202 Printing Notifications to the Community 10,000
42202 Single Use Plastic Outreach 10,000
42203 Mailing Notifications to the Community 5,000
4230X Travel and Training $ 12,600 $ 12,575
42301 California APA Annual Conference (2) $ 1,250
42301 League- PC Conference (5 Commissioners) 3,375
42301 League- PC Conference (Staff) (2) 1,350
42301 National APA Conference (virtual, staff) (2) 800
42302 CA APA Conference Mileage, Toll, Air & Hotel (2) 800 42302 CA League PC Conference Mileage, Toll, Air & Hotel (7) 3,500 42303 Meal Allowance 1,500
42401 Memberships $ 1,482 $ 1,757
American Planning Assoc (APA) (2) $ 862
Assoc of Environmental Planners (AEP) (2) 550
CA Chapter APA Dues (2) 345
42504 Recruitment Costs $ - $ -
42514 Special Department Expense $ 38,412 $ 38,412
Publishing Legal Notices $ 10,000
PCTV Planning Commission Meetings 20,412
Meeting Minute Preparation 8,000
Total Professional/Administrative Services $ 483,094
4310X Utilities $ 1,550 $ 1,550
PG&E $ 1,400
EBMUD 150
44301 Fuel $ 1,000 $ 1,000
44410 Safety Clothing $ 500 $ 500
Uniform 500
General Fund - 100
42101 Professional Services $ - $ -
Economic Development - Staff Support (moved to Economic Dev. Division) -$ 42514 Special Departmental $ 5,000 $ 5,000
$ 5,000
MEASURE S - 2014 FUND - 106
42101 Professional Services $ 20,000 -$
Business Development/Community Help Reserve -$
Revitalization Reserve -
(Moved to Economic Development division FY23/24)
City of Pinole 156 673 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
BUILDING & PLANNING FUND - 212
DEVELOPMENT SERVICES - BUILDING DIVISION - 462

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24
Prop to
Rev
Prop to
Rev
Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 96,147 127,857 135,374 225,278 508,132 282,854 56% Overtime - 402 2,042 67 55 6,376 7,315 939 13%
Employee Benefits - 410 78,275 41,226 51,269 98,798 177,046 78,248 44% Total Salary & Benefits 176,464 169,150 186,698 330,452 692,493 362,041 52% Services and Supplies
Professional & Administrative Services - 42 262,609 701,670 291,427 435,598 371,248 (64,350) -17% Other Operating Expenses - 43 5,927 3,761 3,375 4,500 4,500 - 0% Materials & Supplies - 44 - - 105 1,500 1,500 - 0%
Total Services and Supplies 268,536 705,432 294,907 441,598 377,248 (64,350) -17% Capital Outlay
Asset Acquisition/Improvement - 47 - 1,909 - 3,500 3,500 - 0% Total Capital Outlay - 1,909 - 3,500 3,500 - 0%
Indirect Cost Allocations
Administrative Credits - 46121 - (41,803) (39,310) (146,503) (243,289) (96,786) 40% Administrative Debits - 46122 72,697 124,977 75,520 192,343 198,073 5,730 3% IS Charges - 46124 31,872 46,415 143,205 284,610 149,634 (134,976) -90% Legal Charges - 46126 536 12,142 2,862 10,000 10,000 - 0% General Liability Insurance - 46201 15,435 17,315 29,154 27,045 36,681 9,636 26% Total Indirect Cost Allocations 120,540 159,046 211,431 367,495 151,099 (216,396) -143% Total 565,540 1,035,537 693,037 1,143,045 1,224,340 81,296 7% City of Pinole 157 674 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 393,500 $ 338,675
Backfill Permit Tech (sick, backlog) 15,000
Contract Plan Check - Appian Village 40,000
Contract Plan Check - BCRE 61,055
Contract Plan Check - Other Routine 50,000
Inspection Services (Backfill Vacant) (2) 23,040
Inspector Services for Multi-Family Projects (4) 46,080 Rental Inspection Services 50,000
Scanning/Archiving 50,000
Translation Services 3,500
42106 Software Maintenance $ 10,888 $ 8,888
BlueBeam Annual Maintenance $ 3,800
Green Halo (Waste Tracking) 3,288
R.S. Means (Valuation) 1,800
42107 Equipment Maintenance $ 1,000 $ 1,000
Equipment and vehicle maintenance $ 1,000
42108 Building-Structure Maintenance $ 1,000 $ 1,000
42201 Office Expense $ 4,000 $ 3,000
Miscellaneous Office Expenses 3000
4230X Travel and Training $ 8,400 $ 10,875
42301 CALBO Business Meeting (March) $ 695
42301 CALBO Education Week (August) 2,580
42301 Other Educational/Training 2,500
42301 Permit Tech Certification 300
42302 CALBO Business Meeting Air & Hotel 1,000
42302 CALBO Education Week Hotel 3,000
42302 CALBO Education Week Parking and Mileage 400
42303 Travel and Training/Meal Allowance 400
42401 Memberships $ 730 $ 730
California Building Officials (CALBO) $ 215
Electrical Inspectors IAEI 120
Mechanical and Plumbing Officials (IAMPO) 70
ICC (General & Local) 325
42402 Subscriptions $ 6,080 $ 2,080
CALDAG (AD) Publication $ 80
Construction Costing Publications 500
Misc. Publications for new codes 1,000
Permit Tech Publications 500
42501 Bank Fees $ 10,000 $ 5,000
Credit card charges $ 5,000
City of Pinole 158 675 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
42514 Special Department Expense -$ -$
Updates of the assessor parcel information -$
Blueprints and permits to be scanned. -
Total Professional/Administrative Services $ 371,248
4310X Utilities $ 4,500 $ 4,500
PG&E $ 4,000
EBMUD 500
44410 Safety Clothing $ 1,500 $ 1,500
Clothing/Uniforms $ 1,000
Small tools $ 500
47103 Furniture $ 2,000 $ 2,000
Ergonomic Chairs $ 1,000
Standing Desk 1,000
47106 Computer Equipment (not-capitalized) $ 1,500 $ 1,500 Tablet for Inspector $ 1,500
City of Pinole 159 676 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
RECOGNIZED OBLIGATION RETIREMENT FUND - 750
SUCCESSOR AGENCY TO THE PINOLE REDEVELOPMENT AGENCY - 463

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 17,000 $ 25,100
Amerinational Loan Servicing $ 9,000
Auditing Services 1,680
Bond Indenture Fees 4,640
HDL Financial Reporting 9,780
City of Pinole 160 677 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
HOUSING ASSETS FUND - 285
HOUSING ADMINISTRATION - 464

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23FY 2023/24
42101 Professional Services $261,210 $ 200,871
Affordable Housing Loan Coordination
(resale/refi) $ 8,000
Affordable Housing NOFA 88,645
Compliance Monitoring (23-24) 37,001
Housing Asset Fund Policy Development 5,000
Housing Fund Consultation Services 5,500
Housing Successor Annual Report 6,725
Nexus Study- In-Lieu Fee - Inclusionary Hsg 50,000
4310X Utilities 2,100$ 2,100$
PG&E $ 2,000
EBMUD 100
City of Pinole 161 678 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
GENERAL FUND - 100
CODE ENFORCEMENT - 465

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 117,052 96,496 11,590 114,190 87,350 (26,840) -31% Overtime - 402 - 106 488 6,346 6,102 (244) -4%
Employee Benefits - 410 23,410 22,989 8,448 29,290 45,353 16,063 35% Total Salary & Benefits 140,463 119,592 20,525 149,826 138,805 (11,021) -8% Services and Supplies
Professional & Administrative Services -
42 - 11,507 102,224 94,145 83,145 (11,000) -13%
Materials & Supplies - 44 - 439 255 2,500 2,500 - 0%
Total Services and Supplies - 11,947 102,480 96,645 85,645 (11,000) -13% Indirect Cost Allocations
Administrative Debits - 46122 - 41,803 - 16,896 20,779 3,883 19% IS Charges - 46124 - 462 6,450 2,188 5,015 2,827 56%
Legal Charges - 46126 18,288 19,247 23,150 - 25,000 - 0% General Liability Insurance - 46201 4,171 5,273 7,435 6,897 6,650 (247) -4% Total Indirect Cost Allocations 22,459 66,786 37,035 25,981 57,444 31,463 55% Total 162,921 198,324 160,040 272,452 281,894 9,442 3%
MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47 - - - - - - 0%
Total - - - - - - 0%
City of Pinole 162 679 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 57,350 $ 41,350
Seasonal Weed Abatement $ 35,000
Show Cause Hearings 3,000
Translation Services 3,350
4220X Office Expense $ 3,000 $ 6,500
42201 Misc. Office Expense $ 1,000
42202 Printing & Binding: Fire Season Letter 500
42202 Printing & Binding: General Educational Materials 5,000 4230X Travel & Training 3,700$ $ 4,700
42301 Conference registration $ 2,500
42302 Mileage Air & Hotel 2,000
42303 Meal Allowance 200
42401 Memberships $ 95 $ 595
CACEO Membership $ 95
ICC and CEOSF 500
42512 Abatement 30,000$ $ 30,000
Abatement Services $ 30,000
44301 Fuel 2,000$ $ 2,000
$ 2,000
44410 Safety Clothing $ 500 $ 500
$ 500
City of Pinole 163 680 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
GENERAL FUND - 100
ECONOMIC DEVELOPMENT - 466

Pinole City CouncilJune 6, 2023

Pinole City Council
June 6, 2023