EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 - - 14,662 87,759 206,370 118,611 57% Materials & Supplies - 44 - - - - - - 0%
Total Services and Supplies - - 14,662 87,759 206,370 118,611 57% Indirect Cost Allocations
Administrative Debits - 46122 - - 63,614 89,061 100,622 11,561 11% IS Charges - 46124 - - - - - - 0%
Legal Charges - 46126 - 145 - - - - 0%
General Liability Insurance - 46201 - - - - - - 0%
Total Indirect Cost Allocations - 145 63,614 89,061 100,622 11,561 11% Total - 145 78,276 176,820 306,992 130,172 42%
MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42
- - - - 20,000 20,000 0%
Total - - - - 20,000 20,000 0%
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 80,000 $ 196,416
Economic Development - Staff Support $ 80,000
Economic Development Branding (TNDG/Golden Shovel) 15,000 Economic Development Strategy Yr 1 Implementation 71,416 Holiday Light Sway Over SPA 30,000
4230X Travel and Training $ - $ 1,595
42301 CALED Annual Training Conference Registration $ 595 42302 CALED Air/Hotel 1,000
42401 Memberships $ 6,259 $ 6,259
CALED Annual Membership $ 350
Chamber of Commerce Community Champion Sponsorship $ 2,500 East Bay EDA $ 3,409
42403 Advertising $ 1,500 $ 2,100
Printing and Postage $ 2,100
MEASURE S - 2014 FUND - 106
42101 Professional Services -$ $ 20,000
Business Development/Community Help Reserve $ 10,000
Revitalization Reserve 10,000
City of Pinole 164 681 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
COMMUNITY SERVICES
The Community Services Department is comprised of the following divisions and subdivisions:
• Administration
o Special Events
• Parks and Recreation
o Parks and Recreation Administration
o Tiny Tots
o Youth Center
o Senior Center
o Swim Center
o Tennis Court and Memorial Hall
• Pinole Community Television (PCTV)
• Library and Animal Services
• Community Health and Food
Mission
The mission of the Community Services Department is to enrich the lives of the diverse Pinole community by providing high-quality recreation and quality of life programs for residents of all ages.
Major Services and Functions
The Administration Division provides management and coordination of the department’s activities. The Special Events subdivision serves as the single point of contact for private organizations that would like to hold events in the City and/or receive some form of City support or sponsorship for their event. This subdivision will coordinate closely with the City departments that host their own community events.
The Recreation Division contains six subdivisions: Parks and Recreation Administration; Senior Center; Youth Center; Tiny Tots; Swim Center; and Tennis Court and Memorial Hall. The Parks and Recreation Administration subdivision provides management and coordination of all Parks and Recreation Division activities, including park rules and policies, park permits and reservations, and park planning. Through the Tiny Tots, Youth Center, and Senior Center, the division offers recreational and enrichment programs and events for all age groups. Tiny Tots is a preschool program with a dedicated facility that provides a high-quality recreational, social, and educational experience for children ages 3 1/2 to 5 years. The Youth Center provides a variety of enrichment classes, sports, and specialty camps for children ages 5 to 12. The program is designed to offer youth an opportunity to explore special interests, promote creativity, challenge the mind and body, and create experiences. The Senior Center provides adults age 50 and over with social activities, fitness and enrichment classes, daily hot lunches, homebound services, salon services, and support services. The Senior Center receives advice from an advisory City of Pinole 165 682 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
board of directors. The City’s Memorial Hall building is used as a theater space for educational programs run by the Pinole Community Players community theater group as well as the Players’ theatric productions. The City leases the building to the Players for these uses. The Tennis Court and Swim Center are two recreational facilities in the City.
The Tennis Court is adjacent to the Pinole branch of the County library system. The tennis court and adjacent restroom are owned by the County and leased to the City for the public’s use. The Swim Center is owned by the City. In recent years, the City has hired a private organization to run the Swim Center. The City currently contracts with the Pinole Seals for this service. The Pinole Seals opens the pool for community use during summer months, and also conducts practices of their swim team at the pool. The City’s Community Services Commission provides advice to the Parks and Recreation Division.
Pinole Community Television (PCTV) operates the City’s public, educational, and governmental (PEG) cable television program, which involves broadcasting the City’s public meetings and recording, producing, and broadcasting a limited number of significant community events on the local cable television channels dedicated by City’s franchise cable television provider(s), Comcast (channels 26 and 28), and AT&T Uverse (channel 99 submenu Pinole Community TV). PCTV also broadcasts public meetings and events via live stream on the City website. PCTV has contracts with other public agencies (Vallejo, El Cerrito, Benicia, West Contra Costa Unified School District (WCCUSD currently on Covid hold), and WestCAT) to record, produce, and broadcast those agencies’ public meetings. In addition, PCTV also provides recording and production services to private parties on a fee for service basis. The Division generates revenue primarily through internal billing of services provided to City departments, franchise fees, contract service fees, donations, and community service fees.
The Library and Animal Services Division oversees the agreements that the City has with the County Library and County Animal Services through which the County provides library and animal services in Pinole. Public library services in the City are provided by the Contra Costa County Library system. (Just one city in the County, Richmond, has its own municipal library system.) The County provides library services to residents of Pinole at the Pinole branch library located on Pinole Valley Road. The branch library building was constructed by and is owned by the County. The County provides a baseline level of weekly open hours and charges the City for the maintenance of the building. (Most other cities in the County have constructed their own building to house their branch library.) The County Animal Services Department provides animal control services to the City’s residents, for which the County charges the City a fee.
The Community Health and Food Division manages the contract with the Pacific Coast Farmers Market Association, partnership with the Food Bank of Contra Costa and Solano and implementation of the tobacco grant. The collaboration with the Food Bank of Contra Costa and Solano has become a permanent monthly event. Staff and volunteers distribute fresh and non-perishable food to the community. The City has also contracted with Pacific Coast Farmers Market Association for many years to provide a year-round weekly farmers’ market on Saturday mornings. The City received a grant in FY 2021/22 to implement a youth peer to peer education program to prevent the use of tobacco City of Pinole 166 683 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
products to minors. This division will provide the single focal point for the City’s health and food security activities, that will sometimes be provided by other City divisions, such as the Senior Center, for example.
FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Increased programs and activities at the Senior Center • Increased lunch service at the Senior Center from two days to three days per week
• The Senior Center hosted its first craft fair since 2019 • Established an agreed-upon calendar for City-organized community events • Coordinated additional City events, such as the return of movies and music in the park, the annual egg hunt (Egg-stravaganza), Community Service Day, United Against Hate Week, Holiday Tree Lighting event, and a joint Fourth of July 2022 fireworks show with the City of Hercules
• Provided youth summer camps for the first time since 2019 • Finalized contracts with user groups
• Filled part time staff position for PCTV
• Covered and broadcasted National Night Out, UAHW, Tree lighting ceremony, The Pinole Classic Car Show, Station 74 Re-Activation, single camera coverage of PVHS Football, (three games), PVHS State Football Championship parade and ceremony
• Continued to broadcast updated information from the County Health Department and other government agencies on matters related to the pandemic through our regional broadcast systems.
• Furthered use of the Zoom format and adapted for hybrid meetings supporting all public Pinole meetings with live and an on-air replay for City Council, Planning Commission and other City meetings
• Integrated live YouTube simulcasting of all meetings including Closed Captioning in the YouTube replay services.
• Uploaded past meetings and broadcasts to YouTube for availability and the Closed Captioning features.
• Converted the Council Chambers back to in person meetings with Zoom interface for consultants, staff, public, and Council as needed.
• Initiated the series recordings, editing, and broadcasting of The Beat of Pinole and Pinole Code Tips. Two monthly recordings aimed at providing greater communication to the Pinole public.
Capital Improvement Plan (CIP) Projects
• Began work on the creation of a Parks Master Plan
City of Pinole 167 684 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
Other Council-Directed Special Projects
• Coordinated additional City-coordinated community events • Began work on the creation of a sister city agreement; • Began work on the creation of a public art program/City mural program update • Conducted research on additional food security and recovery activities FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Continue to implement additional City-coordinated community events (United Against Hate Week, Earth Month, etc.)
• Create a sister city agreement
• Create, with Community Development, a public art program and City mural program update
• Complete research on additional food security and recovery activities • Complete development of Park Master Plan
• Review contracts with user groups
• Continue partnership with the Contra Costa and Solano Food Bank to provide food resources to the community
• Resume special luncheons at the Senior Center
• Implement an underage tobacco use reduction program through the Youth Center. • Reopen recreation facilities for rentals
• Increase youth programming in partnership with the local schools • Implement summer events such as the Senior Center Summer Craft Fair, concerts, and movies in the park
• Update existing outdated equipment allowing for High Definition (HD) Wide Screen resolution pending Comcast’s upgrade of their system.
• Create a master plan for PCTV to define mission, activities, staffing, equipment, and fee structure
• Hire a consulting firm to evaluate the entire broadcasting network system to include use of new technology for efficiency and effective broadcasting. • Develop plans to update the Council Chambers to a High Definition (HD) Wide Screen operation and display.
Strategic Plan Strategies
Capital Improvement Plan (CIP) Projects
• Complete a Parks Master Plan
Other Council-Directed Special Projects
• Coordinate additional City-coordinated community events City of Pinole 168 685 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
• Complete work on a sister city agreement
• Complete work on a public art program/City mural program update • Complete research on additional food security and recovery activities Significant Special Projects for FY 2024/25 through FY 2027/28 • Implement the Parks Master Plan
• The Recreation Division will review and evaluate the current and future activities and services of the Recreation Division to identify new mechanisms for all age groups
• Implement the anti-tobacco youth program
• The Senior Center will have two major renovation projects. The projects will include the replacement of the floor in the main hall and the replacement of some outdated appliances in the kitchen.
Major Changes in FY 2023/24 Budget
The Community Services Department budget for FY 2023/24 does not include any significant changes relative to the FY 2022/23 budget.
Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Community Services Director 0.00 0.00 1.00 1.00 1.00
Deputy Community Services
Director 0.00 0.00 0.00 0.00 0.00
Recreation Manager 1.00 1.00 1.00 1.00 1.00
Kitchen Manager 0.00 0.00 0.00 0.00 0.00
Cook, part-time/regular 0.75 0.75 0.75 0.75 0.75
Recreation Coordinator 2.60 2.60 2.60 3.50 3.50
Recreation Supervisor 0.00 0.00 0.00 0.00 0.00
Recreation Leader 2.88 2.88 2.88 2.88 2.88
Recreation Leader (Tiny Tots) 1.13 1.13 1.13 1.13 1.13
Rental Facility Custodian, parttime/temporary 1.65 1.65 1.65 1.65 1.65 Senior Recreation Leader 1.50 1.50 1.50 1.50 1.50
Cable Access Coordinator 1.00 1.00 1.00 1.00 1.00
Cable Access Technician 1.00 1.00 1.00 1.00 1.00
Cable Access Maintenance
Technician 0.00 0.00 0.00 0.00 0.00
Cable Equipment Operators,
PT/Temp 0.75 0.75 0.75 0.75 0.75
Total 14.25 14.25 15.25 16.15 16.15
City of Pinole 169 686 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
COMMUNITY SERVICES BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
REVENUE / FUNDING SOURCE
General Fund - 100 - 253,414 217,704 454,022 395,886 (58,136) -15% Measure S 2014 - 106 8,727 19,215 1,960 21,850 25,850 4,000 15% Recreation Fund - 209 815,450 1,357,715 1,137,973 2,093,816 2,135,264 41,448 2% Cable Access TV Fund - 505 391,792 439,347 371,599 646,780 682,056 35,275 5% Total 1,215,968 2,069,691 1,729,237 3,216,468 3,239,056 22,588 1%
EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 476,113 837,208 608,066 1,038,100 1,088,349 50,249 5% Overtime - 402 573 936 1,269 4,000 4,000 - 0%
Employee Benefits - 410 283,472 380,470 313,011 538,879 493,898 (44,981) -9% Total Personnel 760,158 1,218,614 922,346 1,580,979 1,586,247 5,268 0% Services and Supplies
Professional & Administrative
Services - 42 146,775 460,311 475,872 974,914 921,754 (53,160) -6% Other Operating Expenses - 43 72,938 189,458 174,509 257,101 242,140 (14,961) -6% Materials & Supplies - 44 108 5,256 4,521 8,993 7,611 (1,382) -18% Total Services and Supplies 219,822 655,025 654,902 1,241,008 1,171,505 (69,503) -6% Capital Outlay
Asset Acquisition/Improvement - 47 11,245 89,539 11,720 191,337 192,437 1,100 1% Total Capital Outlay 11,245 89,539 11,720 191,337 192,437 1,100 1% Indirect Cost Allocations
Administrative Credits - 46 (20,222) (219,421) (130,687) (242,713) (183,931) 58,782 -32% Administrative Debits - 46 121,976 186,977 130,687 242,713 183,931 (3,312) -2% IS Charges - 46 80,950 79,796 75,053 142,934 209,781 66,847 32% Legal Charges - 46 5,839 2,166 1,659 1,250 1,750 500 29% General Liability Insurance - 46 36,201 56,995 63,559 58,960 77,336 18,376 24% Total Indirect Cost Allocations 224,744 106,513 140,270 203,144 288,867 141,193 49% Total 1,215,968 2,069,691 1,729,237 3,216,468 3,239,056 22,588 1%
EXPENDITURES BY PROGRAM
Recreation Administration - 551 273,358 785,893 617,062 1,167,872 869,217 (298,655) -34% Senior Center - 552 201,229 418,749 376,845 722,143 626,187 (95,957) -15% Tiny Tots - 553 102,241 141,106 117,629 179,985 209,608 29,623 14% Youth Center - 554 139,737 137,229 134,060 326,537 345,802 19,265 6% Swim Center - 557 88,099 137,822 103,605 153,900 153,900 - 0% Memorial Hall - 558 13,214 5,162 5,820 14,200 - (14,200) -100% Tennis - 559 6,300 4,385 2,618 5,050 - (5,050) -100%
Library Services - 560 - - - - 182,585 182,585 100%
Animal Control Services - 561 - - - - 169,701 169,701 100% Cable Access TV City Services -
119 391,792 306,964 252,449 444,432 473,459 29,027 6%
Cable Access TV Community
Budget - 120 - - 47 4,642 1,713 (2,928) -171%
Cable Access TV Contract Services
- 121 - 132,383 119,103 197,707 206,884 9,177 4%
Total 1,215,968 2,069,691 1,729,237 3,216,468 3,239,056 22,588 1% City of Pinole 170 687 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
RECREATION ADMINISTRATION - 551
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 85,227 377,076 220,847 345,938 372,113 26,175 7% Overtime - 402 - - - - - - 0%
Employee Benefits - 410 36,630 113,111 72,869 203,866 144,042 (59,824) -42% Total Personnel 121,857 490,187 293,716 549,804 516,155 (33,649) -7% Services and Supplies
Professional & Administrative Services - 42 15,842 29,849 48,215 76,909 191,419 114,510 60% Other Operating Expenses - 43 - - - - - - 0%
Total Services and Supplies 15,842 29,849 48,215 76,909 191,419 114,510 60% Indirect Cost Allocations
Admin Debits - 46122 67,836 (16,422) - - - 0%
Admin Credits - 46121 - (64,886) (28,900) (25,967) 2,933 -11% IS Charges - 46124 62,029 55,886 52,314 96,243 117,529 21,286 18% Legal Charges - 46126 1,764 990 196 - - - 0%
General Liability Insurance - 46201 4,031 20,453 21,338 19,794 26,481 6,687 25% Total Indirect Cost Allocations 135,659 12,442 57,426 87,137 118,043 30,906 26% Total 273,358 532,479 399,357 713,850 825,617 111,767 14% General Fund 100
Professional & Administrative Services - 42
- 253,414 217,704 454,022 43,600 (410,422) -941%
Total - 253,414 217,704 454,022 43,600 (410,422) -941%
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 1,181 $ 1,636
Broadcast Music/ASCAP Services $ 1,181
CPRP 455
City of Pinole 171 688 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
42201 Office Expense $ 800 $ 800
Office Supplies $ 800
4230X Travel, Training & Meeting Costs $ 9,200 $ 12,000 Travel & Training/Conf-Registration $ 6,500
Travel & Training/Mileage, Air 5,000
Travel & Training/Meal Allowance 500
42401 Memberships $ 2,165 $ 1,030
CPRS Memberships (2) 330
NRPA Membership 700
42501 Bank Fees $ 500 $ 750
42514 Special Department Expense $ 38,403 $ 30,403
Community Services Commission Broadcast Fee $ 16,200
Postage Machine 100
Recreation Activity Guide, Summer Postcard 11,000
Staff T-Shirts 2,000
Tobacco Grant Administrative Costs 1,103
42515 Special Events $ 24,660 $ 144,800
City's Support to the Annual Car Show (moved from fund 209 FY23/24) $ 30,000 Coastal Cleanup 1,500
Community Service Day 1,500
Dumpster Day 500
Expenses for Movies and Sounds in the Park 11,000
Other related expenses for events or Commissions 500
Tobacco Grant Community Events 1,500
Tree Lighting 5,500
Other City events (moved from fund 209 FY23/24) 12,800
Centenarian Program (moved from fund 209 FY23/24) 5,000 Community Events Organized by Provate Groups (moved from fund 209 FY23/24) 5,000 Earth Day (moved from fund 209 FY23/24) 3,000
Fourth of July (moved from fund 209 FY23/24) 50,000
Marketing and Additional Event Espenses (moved from fund 209 FY23/24) 4,000 Pride Event (moved from fund 209 FY23/24) 10,000
United Against Hate Week (moved from fund 209 FY23/24) 3,000 General Fund 100
42101 Professional Services $ 320,522 $ 40,100
Animal Control Services (moved to division 560 FY23/24) $ - Event Planning Vendor 30,000
Library Services reimbursement agreement (moved to division 561 FY23/24 ) - Mural maintenance 10,100
42511 Equipment Rent $ 3,500 $ 3,500
Restroom Services Farmers Market & PVP $ 3,500
42515 Special Events $ 130,000 -$
City's Support to the Annual Car Show -$
Other City events 0
(moved to fund 209 FY23/24)
City of Pinole 172 689 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
SENIOR CENTER - 552
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 91,704 124,687 100,267 185,696 197,545 11,849 6% Overtime - 402 - - 51 - - - 0%
Employee Benefits - 410 44,006 51,260 45,237 64,933 71,041 6,108 9% Total Personnel 135,710 175,947 145,555 250,629 268,586 17,957 7% Services and Supplies
Professional & Administrative Services -
42 16,685 23,444 81,657 155,678 53,056 (102,622) -193%
Other Operating Expenses - 43 39,321 144,819 135,052 200,500 192,776 (7,724) -4% Materials & Supplies - 44 - 649 214 2,711 2,711 - 0%
Total Services and Supplies 56,006 168,912 216,923 358,889 248,543 (110,347) -44% Capital Outlay
Asset Acquisition/Improvement - 47 - 44,443 483 94,500 94,500 - 0% Total Capital Outlay - 44,443 483 94,500 94,500 - 0%
Indirect Cost Allocations
Legal Charges - 46126 1,056 126 469 500 500 - 0%
General Liability Insurance - 46201 8,458 10,170 11,454 10,625 14,058 3,433 24% Total Indirect Cost Allocations 9,514 10,296 11,923 11,125 14,558 3,433 24% Transfers Out - 49901 - - - - - - 0%
Total 201,229 399,599 374,884 715,143 626,187 (88,957) -14% MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47 - 19,150 1,960 7,000 - (7,000) -100% Total - 19,150 1,960 7,000 - (7,000) -100%
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 1,520 $ 4,155
CPRP $ 455
Staff Training 700
Volunteer Appreciation (2) 2,000
WCCUSD Transition Program 1,000
42107 Equipment Maintenance $ 3,650 $ 5,150
Fire Extinguisher Maintenance $ 650
Other Maintenance (fire sprinklers, sandwich bar) 1,000 Pool Table Maintenance 1,500
Refrigerator/freezer maintenance 2,000
City of Pinole 173 690 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
42108 Maintenance Structure/Imp $ 140,000 $ 22,609
Electrical Supplies $ 500
HVAC Service 5,000
Janitorial 6,609
Key Pad/Alarm Service 1,000
Landscape Maintenance 4,684
Pest Control Services 816
Plumbing Supplies 1,000
Sanitary/Cleaning Supplies 3,000
42201 Office Expense $ 1,200 $ 1,200
Office supplies, paper flyers, and tickets $ 1,200
4230X Travel & Training $ 3,130 $ 3,945
Annual Conferences and Trainings $ 1,000
Travel & Training/Mileage, Air 2600
Travel & Training/Meal Allowance 345
42401 Memberships $ 259 $ 286
CPRS Membership $ 165
Sams Club 121
42501 Bank Fee $ 2,400 $ 2,400
42510 Software Purchase $ 194 -$
Zoom -$
42514 Special Department Expense $ 3,325 $ 311
Inspection fees $ 311
42515 Special Events -$ 13,000 $
Food Fundraiser $ 11,200
Outdoor Craft Fair 600
PSC Cookbook 1,200
Total Professional/Administrative Services $ 53,056
4310X Utilities $ 67,500 $ 62,000
Gas and Electric $ 47,000
Water 15,000
4320X Taxes $ 10,756 $ 10,756
Taxes/Property Tax $ 10,756
43802 Class Fees $ 20,980 $ 20,600
Instructor Fees $ 20,600
43803 Personal Service $ 500 $ 500
WestCat tickets (reimbursed when sold) $ 500
43804 Food Program $ 65,000 $ 65,000
Food Expense $ 50,160
Kitchen Maintenance 13,400
Snack Bar 1,440
City of Pinole 174 691 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
43805 Travel $ 2,000 $ 7,200
American Stage Tour Payment $ 3,600
Premier Tour Payment 3,600
43806 Dance Program $ - $ 4,260
Entertainment - ballroom (5) $ 540
Entertainment - CW Line Dance (5) 1,590
Food and Beverage (10) 2,130
43807 Fundraising $ 11,600 $ -
Food Fundraiser $ -
Outdoor Craft Fair -
PCS Cookbook -
43808 Gift Shop Sales $ 700 $ 2,220
43809 Newsletter $ 8,540 $ 8,540
Monthly Newsletter $ 5,000
Newsletter monthly postage 3,240
Newsletter annual bulk mail 300
43810 Center Maintenance $ 10,424 $ 9,200
Center deep clean $ 600
Kitchen janitorial service (12) 4,860
Misc. center maintenance 2,540
Trap Service 1,200
43811 Supplies $ 2,500 $ 2,500
Misc. Program Supplies & PPE $ 2,500
Total Other Operating Expenses $ 192,776
44304 Permit Fee $ 1,711 $ 1,711
Health Permit $ 1,711
44306 Maintenance Supplies $ 1,000 $ 1,000
$ 1,000
4710X Furniture Fixtures & Equipment $ 225,000 $ 22,500 47101 SC Renovation Project: Kitchen Equipment Replacement (carryforward) $ 20,000 47105 Other Misc. Equipment 1,000
47105 2 Laptops and Scanner for Front Desk 1,500
47103 FF&E/Furniture $ - $ -
$ -
47201 Improvements/Building $ 72,000 $ 72,000
SC Renovation Project: Main Hall Flooring (carryforward) $ 72,000 MEASURE S - 2014 FUND - 106
47101 FF&E/Equipment $ 7,000 $ -
Senior Center Dishwasher (carryforward) $ -
City of Pinole 175 692 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
TINY TOTS - 553
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 58,700 77,821 63,427 97,496 108,102 10,606 10% Overtime - 402 - - - - - - 0%
Employee Benefits - 410 28,313 31,413 29,634 39,694 42,485 2,791 7% Total Personnel 87,013 109,235 93,061 137,190 150,587 13,397 9% Services and Supplies
Professional & Administrative Services - 42 10,566 21,540 14,425 24,422 30,242 5,820 19% Other Operating Expenses - 43 360 4,947 2,231 4,886 5,086 200 4% Materials and Supplies - 44 - 97 159 30 100 70 70%
Total Services and Supplies 10,925 26,584 16,814 29,338 35,428 6,090 17% Capital Outlay
Asset Acquisition/Improvement - 47 121 - 2,087 3,100 200 (2,900) -1450% Total Capital Outlay 121 - 2,087 3,100 200 (2,900) -1450% Indirect Cost Allocations
Legal Charges - 46126 - 240 - 250 250 - 0%
General Liability Insurance - 46201 4,182 5,047 5,667 5,257 7,293 2,036 28% Total Indirect Cost Allocations 4,182 5,287 5,667 5,507 7,543 2,036 27% Total 102,241 141,106 117,629 175,135 193,758 18,623 10% MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47 - - - 4,850 15,850 11,000 69% Total - - - 4,850 15,850 11,000 69%
City of Pinole 176 693 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42107 Equipment Maintenance $ 300 $ 300
Copier and other equipment maintenance $ 300
42108 Maintenance Structure/Imp $ 13,210 $ 16,396
Alarm Monitoring $ 1,026
Building Maintenance 500
Countertops 1,000
HVAC Maintenance 300
Janitorial (3 times weekly and annual deep clean) 6,360 Landscape Maintenance 2,472
Pest Control 388
Playground Wood Chip Refreshment (Spring) 3,900
Sanitary Supplies & PPE 450
42201 Office Expense $ 1,500 $ 1,500
Toner, ink, other office supplies $ 1,500
4230X Travel & Training $ 500 $ 2,900
Annual Conferences and Trainings $ 600
CPRS Airfare 600
CPRS Hotel 1,400
Travel & Training/Meal Allowance 300
42401 Memberships $ - $ 234
CPRS Membership $ 165
NAEYC Membership 69
42501 Bank Fees $ 4,200 $ 4,200
42514 Special Department Expense $ 4,712 $ 4,712
Holiday paper and craft supplies $ 650
Paper and craft supplies 1,562
Toy replacement 2,000
T-Shirt fundraiser 500
Total Professional/Administrative Services $ 30,242
4310X Utilities $ 1,200 $ 1,400
Gas and Electric $ 1,200
Water 200
43201 Property Tax $ 3,686 $ 3,686
44306 Maintenance Supplies $ 30 $ 100
Misc. Maintenance Supplies $ 100
4710X Furniture Fixtures & Equipment $ 3,100 $ 200
47105 Tiny Tots dishwasher replacement (carryforward) $ 200 47107 Portable Sink 0
MEASURE S - 2014 FUND - 106
47103 FF&E/Furniture $ 4,850 $ 2,950
Tiny Tots dishwasher replacement (carryforward) $ 550
Tiny Tots outdoor shade (carryforward) 2,400
47201 Improvements/Building $ - $ 12,900
Restroom Walls/Floor Repair/Replace $ 11,000
Tiny Tots Countertop (carryforward) 1,900
City of Pinole 177 694 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
YOUTH CENTER - 554
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 56,606 61,650 57,241 171,990 184,110 12,120 7% Overtime - 402 - - - - - - 0%
Employee Benefits - 410 37,198 38,431 33,953 52,193 57,948 5,755 10% Total Personnel 93,803 100,082 91,194 224,183 242,058 17,875 7% Services and Supplies
Professional & Administrative Services - 42 22,977 18,934 18,954 51,964 50,982 (982) -2% Other Operating Expenses - 43 3,453 6,841 12,013 12,397 12,460 63 1% Materials & Supplies - 44 - 271 1,292 3,152 1,700 (1,452) -85% Total Services and Supplies 26,431 26,046 32,258 67,513 65,142 (2,371) -4% Capital Outlay
Asset Acquisition/Improvement - 47 2,398 1,152 - 15,000 15,000 - 0% Total Capital Outlay 2,398 1,152 - 15,000 15,000 - 0%
Indirect Cost Allocations
Administrative Credits - 46121 (20,222) (22,151) (18,822) (55,470) 55,470 100% Administrative Debits - 46122 20,222 22,151 18,822 55,470 (55,470) -100% Legal Charges - 46126 - - - - 500 500 0%
General Liability Insurance - 46201 8,378 9,884 10,609 9,841 13,102 3,261 25% Total Indirect Cost Allocations 8,378 9,883 10,608 9,841 13,602 3,761 28% Total 131,010 137,164 134,060 316,537 335,802 19,265 6% MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47 8,727 65 - 10,000 10,000 - 0% Total 8,727 65 - 10,000 10,000 - 0%
Consolidated Day Camp Division effective FY23/24
City of Pinole 178 695 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 5,880$
Youth Camp Instructors $ 5,880
42107 Equipment Maintenance 2,500$ 1,300$
Other Vehicle Maintenance $ 1,000
Oil Changes (4) 300
42108 Maintenance Structure/Imp 22,083$ 29,442$
Building Maintenance $ 10,000
Elevator Maintenance (12) 2,400
Elevator Service call 600
Fire Extinguisher Maintenance 100
Fire Sprinkler Inspection 950
HVAC City Mechanical 6,000
Janitorial Service (12) 5,805
Janitorial supplies 500
JanPro floor cleaning 1,207
Misc. other supplies 1,000
State annual fire inspection 400
Western Exterminator Pest Control (4) 480
42201 Office Expense $ 500 $ 500
Miscellaneous Office Supplies $ 500
4230X Travel and Training 1,870$ 5,365$
Annual Conferences and Trainings $ 810
CPRP 455
Milage, Air & Hotel 2,900
Meal Allowance 500
Staff Training, workshop, and conference 700
42401 Memberships $ 165 $ 175
CPRS Membership $ 175
42501 Bank Fees 1,800$ 1,300$
Credit Card Transaction Fees $ 1,300
43801 Youth Camp 18,046$ -$
(Costs broken down into specific accounts FY23/24)
42514 Special Department Expense 2,020$
42515 Special Events 5,000$ 5,000$
Community Event $ 1,000
Egg hung 2,000
National Night Out 2,000
Total Professional/Administrative Services 50,982 $
4310X Utilities 3,950$ 5,900$
Gas and Electric $ 5,400
Water 500
City of Pinole 179 696 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
42301 Property Taxes $ 1,200 $ 1,200
43812 Youth Center $ 7,247 $ 5,360
Instructor invoices $ 3,360
Program supplies 2,000
Total Other Operating Expenses $ 12,460
44301 Fuel $ 2,100 $ 500
44304 Permit Fee $ 1,052 $ 1,200
Health Permit $ 1,200
47201 Improvements/Building $ 15,000 $ 15,000
Replacement of vinyl floor at Youth Center (carryforward) $ 15,000 `
MEASURE S - 2014 FUND - 106
47201 Improvements/Building 10,000$ 10,000$
Replace vinyl flooring at Youth Center $ 10,000
City of Pinole 180 697 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
SWIM CENTER - 557
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 69,903 111,173 86,463 119,150 119,150 - 0% Other Operating Expenses - 43 16,492 22,454 14,377 25,000 25,000 - 0% Materials & Supplies - 44 - 3,905 2,555 2,750 2,750 - 0% Total Services and Supplies 86,396 137,532 103,395 146,900 146,900 - 0% Capital Outlay
Asset Acquisition/Improvement - 47 - 20 - 6,500 6,500 - 100% Total Capital Outlay - 20 - 6,500 6,500 - 100%
Indirect Cost Allocations
Administrative Credits - 46121 - - - - - - 0%
Legal Charges - 46126 1,703 270 210 500 500 - 0%
Total Indirect Cost Allocations 1,703 270 210 500 500 - 0% Total 88,099 137,822 103,605 153,900 153,900 - 100%
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 85,000$ 85,000$
Swim Center Operations Contract $ 62,517
42108 Maintenance Structure/Imp 31,150$ 31,150$
Annual Fire Sprinkler Maintenance $ 250
Building Maintenance 5,000
Janitorial 6,400
Landscape Maintenance 2,640
Pool Maintenance 8,860
Pool Supplies 8,000
42501 Bank Fees 3,000$ 3,000$
Credit Card Processing Fees $ 3,000
Total Professional/Administrative Services $ 119,150
4310X Utilities 21,000$ 21,000$
43103 Gas and Electric $ 14,000
43102 Water 7,000
43201 Property Taxes 4,000$ 4,000$
44304 Permit Fee 2,750$ 2,750$
Health Permits $ 2,750
47101 FF&E/Equipment 6,500$ 6,500$
Refrigerator/Freezer $ 6,500
City of Pinole 181 698 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
MEMORIAL HALL - 558
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 10,293 2,122 3,096 11,200 - (11,200) -100% Other Operating Expenses - 43 2,530 2,638 2,550 3,000 - (3,000) -100% Materials & Supplies - 44 - 192 173 - - - 0%
Total Services and Supplies 12,824 4,952 5,820 14,200 - (14,200) -100% Indirect Cost Allocations
Administrative Credits - 46121 - - - - - - 0%
Administrative Debits - 46122 - - - - - - 0%
Legal Charges - 46126 390 210 - - - - 0%
Total Indirect Cost Allocations 390 210 - - - - 0%
Total 13,214 5,162 5,820 14,200 - (14,200) -100%
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42108 Maintenance Structure/Imp 11,000$ -$
Building Maintenance -$
Misc. Maintenance -
Pest Control -
Plumbing Supplies -
Sanitary Supplies -
(Moved to Facilities division effective FY23/24)
42501 Bank Fees $ 200 -$
(Moved to division 551 effective FY23/24)
Total Professional/Administrative Services -$
4310X Utilities 3,000$ -$
Gas and Electric -$
Water -
(Moved to Facilities division effective FY23/24)
City of Pinole 182 699 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
TENNIS - 559
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 4 9 255 550 - (550) #DIV/0! Other Operating Expenses - 43 6,296 4,376 2,363 4,500 - (4,500) #DIV/0! Total Services and Supplies 6,300 4,385 2,618 5,050 - (5,050) #DIV/0! Total 6,300 4,385 2,618 5,050 - (5,050) #DIV/0!
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42108 Maintenance Structure/Imp $ 500 -$
Building Maintenance -$
(Moved to Facilities division effective FY23/24)
42501 Bank Fees $ 50 -$
Credit Card Processing Fees -$
(Moved to division 551 effective FY23/24)
4310X Utilities 4,500$ -$
Gas and Electric -$
Water -
(Moved to Facilities division effective FY23/24)
City of Pinole 183 700 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
GENERAL FUND - 100
LIBRARY SERVICES - 560
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 - - - - 182,585 182,585 100% Total Services and Supplies - - - - 182,585 182,585 100% Total - - - - 182,585 182,585 100%
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services -$ 182,585 $
Library Services reimbursement agreement - 40 base $ 182,585 (Moved from division 551 effective FY23/24)
City of Pinole 184 701 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
GENERAL FUND - 100
ANIMAL CONTROL SERVICES - 561
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 - - - - 169,701 169,701 100% Total Services and Supplies - - - - 169,701 169,701 100% Total - - - - 169,701 169,701 100%
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services -$ 169,701 $
Animal Control Services $9.11 per capita $ 169,701
(Moved from division 551 effective FY23/24)
City of Pinole 185 702 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
CABLE ACCESS TV FUND - 505
CABLE ACCESS TV CITY SERVICES- 119
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages -401 183,877 195,973 166,285 230,944 226,479 (4,465) -2% Overtime - 402 573 936 1,218 4,000 4,000 - 0%
Employee Benefits - 410 137,325 146,254 131,318 178,193 178,382 189 0% Total Personnel 321,775 343,163 298,820 413,137 408,861 (4,276) -1% Services and Supplies
Professional & Administrative Services - 42 505 -174 4,922 59,544 59,544 - 0% Other Operating Expenses - 43 4,486 3,382 5,924 4,048 4,048 0 0% Materials & Supplies - 44 108 142 128 208 208 - 0%
Total Services and Supplies 5,099 3,350 10,973 63,800 63,800 0 0% Capital Outlay
Asset Acquisition/Improvement - 47 - 24,709 7,189 $49,782 49,782 - 0% Total Capital Outlay - 24,709 7,189 49,782 49,782 - 0%
Indirect Cost Allocations
Admin Credits - 46121 - (132,383) (111,865) (158,343) (157,964) 379 0% Admin Debits - 46122 33,918 32,443 16,422 28,900 25,967 (2,933) -11% IS Charges - 46124 18,921 23,910 16,418 33,713 66,611 32,898 49% Legal Charges - 46126 926 330 - - - - 0%
General Liability Insurance -46201 11,153 11,442 14,492 13,443 16,402 2,959 18% Total Indirect Cost Allocations 64,918 (64,259) (64,534) (82,287) (48,984) 33,303 -68% Total 391,792 306,964 252,449 444,432 473,459 29,027 6% [1] PEG funded
City of Pinole 186 703 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 50,000 $ 50,000
Remote programming and support for Leightronix, Scala $ 25,000 and General A/V Contractors (90% funded through production fees ) PCTV Master Plan 25,000
42106 Software Maintenance 1,800$ $ 1,800
Scala Annual License $ 1,800
42107 Equipment Maintenance 2,500$ $ 2,500
Equipment repair $ 300
Equipment repair parts 2,000
Loaner equipment 200
42108 Maintenance Structure/Imp 1,616$ $ 1,616
Cleaning supplies $ 297
Elevator maintenance 713
HVAC maintenance 475
Pest control 131
42201 Office Expense $ 238 $ 238
4230X Travel and Training 2,500$ $ 2,500
NAB Convention for two employees $ 2,000
Other Travel and Training 500
42514 Special Department Expense $ 891 $ 891
Misc. specialized supplies 594
Other Special Dept Expenses 297
Total Professional/Administrative Services $ 59,544
4310X Utilities 3,276$ $ 3,276
43103 Gas and Electric $ 2,970
43102 Water 306
43201 Property Taxes $ 772 $ 772
$ 772
44301 Fuel $ 208 $ 208
47101 Equipment $48,000 48,000 $
4th Council Chambers camera $11,000
A/D cross over units 4,000
Install HD projector/video wall system for Council Chambers 15,000 SDI audio embedders and de-embedders 3,000
Video monitors 3,000
Video router 12,000
47103 Furniture $1,782 1,782 $
2 office desk chairs $1,782
City of Pinole 187 704 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
CABLE ACCESS TV FUND - 505
CABLE ACCESS TV COMMUNITY BUDGET- 120
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages -401 - - - 3,018 - (3,018) -100%
Employee Benefits - 410 - - - - - - 0%
Total Personnel - - - 3,018 - (3,018) -100%
Services and Supplies
Professional & Administrative Services - 42 - - - 177 177 - 0% Other Operating Expenses - 43 - - - 23 23 - 0%
Materials & Supplies - 44 - - - 1 1 - 0%
Total Services and Supplies - - - 202 202 - 0%
Indirect Cost Allocations
Admin Debits - 46122 - - - 1,326 1,323 (3) 0%
IS Charges - 46124 - - 47 96 188 93 49%
Total Indirect Cost Allocations - - 47 1,422 1,511 90 6% Total - - 47 4,642 1,713 90 5%
[1] PEG funded
City of Pinole 188 705 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 136 $ 136
Equipment Master Plan consultant 136
42106 Software Maintenance 5$ 5$
Scala Annual License $ 5
42107 Equipment Maintenance 9$ 9$
Equipment repair $ 1
Equipment repair parts 7
Loaner equipment 1
42108 Maintenance Structure/Imp 9$ 9$
Cleaning supplies $ 2
Elevator maintenance 4
HVAC maintenance 3
Pest control 1
42201 Office Expense 1$ 1$
$ 1
4230X Travel and Training $ 12 $ 12
NAB Convention for two employees $ 9
Other Travel and Training $ 3
42514 Special Department Expense 5$ 5$
Misc. specialized supplies 3.4
Other Special Dept Expenses 1.7
Total Professional/Administrative Services $ 177
4310X Utilities $ 23 $ 23
43103 Gas and Electric $ 17
43102 Water 2
43201 Taxes 4
44301 Fuel 1$ 1$
City of Pinole 189 706 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
CABLE ACCESS TV FUND - 505
CABLE ACCESS TV CONTRACT SERVICES- 121
EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages -401 - - - 3,018 - (3,018) -100%
Employee Benefits - 410 - - - - - - 0%
Total Personnel - - - 3,018 - (3,018) -100%
Services and Supplies
Professional & Administrative Services - 42 - - 181 21,297 21,297 - 0% Other Operating Expenses - 43 - - - 2,746 2,746 - 0%
Materials & Supplies - 44 - - - 141 141 - 0%
Total Services and Supplies - - 181 24,185 24,185 - 0%
Capital Outlay
Asset Acquisition/Improvement - 47 - - - 605 605 - 0%
Total Capital Outlay - - - 605 605 - 0%
Indirect Cost Allocations
Admin Debits - 46122 - 132,383 111,865 157,017 156,641 (376) 0% IS Charges - 46124 - - 6,274 12,882 25,453 12,571 49%
Legal Charges - 46126 - - 784 - - - 0%
Total Indirect Cost Allocations - 132,383 118,923 169,899 182,094 12,195 7% Total - 132,383 119,103 197,707 206,884 12,195 6%
[1] PEG funded
City of Pinole 190 707 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 16,120$ 16,120$
Equipment Master Plan consultant 16,120
42106 Software Maintenance $ 611 $ 611
Scala Annual License $ 611
42107 Equipment Maintenance 1,008$ 1,008$
Equipment repair $ 121
Equipment repair parts 806
Loaner equipment 81
42108 Maintenance Structure/Imp 1,096$ 1,096$
Cleaning supplies $ 202
Elevator maintenance 484
HVAC maintenance 322
Pest control 89
42201 Office Expense $ 161 $ 161
4230X Travel and Training 1,411$ 1,411$
NAB Convention for two employees $ 1,008
Other Travel and Training $ 403
42514 Special Department Expense $ 891 $ 891
Misc. specialized supplies 594
Other Special Dept Expenses 297
Total Professional/Administrative Services $ 21,297
4310X Utilities 2,746$ 2,746$
43103 Gas and Electric $ 2,015
43102 Water 208
43201 Taxes 524
44301 Fuel $ 141 $ 141
47103 Furniture $605 605 $
2 office desk chairs $605
City of Pinole 191 708 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
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City of Pinole 192 709 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government
GENERAL GOVERNMENT
Mission
The mission of General Government is to appropriate funds for general City administrative overhead costs.
Major Services and Functions
The General Government Department is a department established in the City’s accounting system to provide a clearing house for payment of certain debt that is not tied to another specific department and accounting of cost recovery for internal services. As currently organized, the department does not perform any services.
FY 2022/23 Key Accomplishments
• Account for debt service payments, retiree medical reimbursement, and internal transfers
FY 2023/24 Key Priorities and Projects
• Continue to account for internal service functions
Major Changes in FY 2023/24 Budget
There are not any major changes to the General Government department budget for FY2023/24.
Position Summary
Position
2019/2
0 2020/2
1 2021/2
2 2022/2
3 2023/2
4 Management Analyst 1.00 0.00 0.00 0.00 0.00
Total 1.00 0.00 0.00 0.00 0.00
Note that the Management Analyst position that was budgeted in the department up until FY 2019/20, and performs miscellaneous special projects, was moved to the City Manager department budget in FY 2020/21 to better reflect its primary tasks.
City of Pinole 193 710 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government
GENERAL GOVERNMENT BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
REVENUE / FUNDING SOURCE
General Fund - 100 2,867,900 4,582,077 3,151,641 2,911,942 3,165,572 253,630 8% Measure S 2014 - 106 666,890 692,901 585,000 718,000 783,500 65,500 8% NPDES Storm Water Fund - 207 2,222 - - - - - 0%
Recreation Fund - 209 7,987 7,549 5,358 - - - 0%
Measure J - 215 48,930 49,664 - - - - 0%
American Rescue Plan Act Fund - 217 - 533,606 4,071,404 4,090,010 - ######## -100% Sewer Enterprise Fund - 500 16,643 12,191 16,369 - - - 0% Pension Fund - 700 86,587 87,037 - - - - 0%
Total 3,697,159 5,965,026 7,829,772 7,719,952 3,949,072 ######## -95%
EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 - - - - - - 0%
Salary Savings - 405 - - - (510,000) (510,000) - 0%
Employee Benefits - 410 26,864 19,740 - - - - 0%
Med Insurance/Retirement - 411 1,023,038 1,058,878 847,941 1,154,084 1,101,233 (52,851) -5% Total Personnel 1,049,902 1,078,618 847,941 644,084 591,233 (52,851) -9% Services and Supplies
Professional & Administrative Services - 42 319,736 714,109 44,029 - - - 0% Other Operating Expenses - 43 17,868 11,545 10,289 16,700 16,700 - 0% Total Services and Supplies 337,603 725,655 54,319 16,700 16,700 - 0% Capital Outlay
Asset Acquisition/Improvement - 47 - - - - - - 0%
Total Capital Outlay - - - - - - 0%
Debt Service
Debt Principal - 48101 227,389 221,565 215,586 215,586 207,790 (7,796) -4% Debt Interest - 48102 327,611 383,580 379,414 379,414 402,210 22,796 6% Cost of Issuance - 48103 3,607 3,591 1,045 1,107 1,107 - 0% Total Debt Service 558,607 608,736 596,045 596,107 611,107 15,000 2% Indirect Cost Allocations
Information Systems (IS) Charges - 46 158,814 171,690 188,184 301,171 356,257 55,086 15% General Liability Insurance - 46201 3,580 20,211 - - - - 0% Total Indirect Cost Allocations 162,394 191,901 188,184 301,171 356,257 55,086 15% Operating Transfers Out - 49901 1,588,652 3,360,117 6,143,284 6,161,890 2,373,775 ######## -160% Total 3,697,159 5,965,027 7,829,772 7,719,952 3,949,072 ######## -95%
EXPENDITURES BY PROGRAM
General Government - 117 3,697,159 5,965,027 7,829,772 7,719,952 3,949,072 ######## -95% Total 3,697,159 5,965,027 7,829,772 7,719,952 3,949,072 ######## -95% City of Pinole 194 711 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government
MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
4310X Utilities $ 16,700 $ 16,700
43105 Comcast $ 500
43102 Water 900
43103 Gas/Electric 15,300
48101 Debt Principal $ 221,565 $ 207,790
Pension Obligation Bond principal $ 207,790
48102 Debt Interest $ 353,435 $ 402,210
Pension Obligation Bond interest $ 402,210
49901 Transfers Out $ 1,353,880 $ 1,590,275
General Reserve $ 764,520
PCTV Operating contribution 105,124
Recreation operation contribution 597,831
Recreation: Annual contribution to car show and other City events 122,800 MEASURE S - 2014 FUND - 106
49901 Transfers Out $ 718,000 $ 783,500
Arterial Street Rehabilitation Projects $ 250,000
Cable TV Contribution 55,000
Recreation-Cinema in the Park 2,500
Recreation-Community Service Commission 4,000
Recreation-Summer Sounds in the Park 4,500
Recreation-Swim Center Contribution 65,000
Recreation-Tree Lighting 2,500
Reserve to replace 2 PW vehicles per year 30,000
Reserves to replace heavy equipment 115,000
Reserves to replace 2 Dev Svcs vehicles per year 5,000
Street Projects Funding 250,000
American Rescue Plan Act - Fund 2017
49901 Transfers Out $ 4,090,010 -$
Transfer out to the General Fund -$
City of Pinole 195 712 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government
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City of Pinole 196 713 of 829
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government
SCHEDULE OF TRANSFERS
The General Fund provides annual contributions to the Recreation and Pinole Community Television (PCTV) programs to fund any operational deficiencies. Only the amounts necessary to fund operations are transferred towards the end of the fiscal year. Measure S 2014 funds annual contributions to the Equipment Reserve Fund for future equipment replacement needs, as well as sets aside funds for the arterial street rehabilitation and street improvement projects. Special community events, such as the annual tree lighting, are also funded by Measure S 2014.
TRANSFER-OUT TRANSFER-IN
FUND # DESCRIPTION ACCOUNT # AMOUNT FUND # DESCRIPTION ACCOUNT # PURPOSE 100 General Fund 100-117-49901 105,124 505 Cable Television Fund 505-119-39901 Cable Television contribution [1] 100 General Fund 100-117-49901 597,831 209 Recreation Fund 209-551-39901 Recreation operating contribution [1] 100 General Fund 100-117-49901 122,800 209 Recreation Fund 209-551-39901 Recreation contribution for special events 100 General Fund 100-117-49901 764,520 150 General Reserve Fund 150-000-39901 Reserve to meet reverse policy level Subtotal Transfers from the General Fund 1,590,275
106 Measure S 2014 Fund 106-117-49901 65,000 209 Recreation Fund 209-557-39901 Swim Center contribution [1] 106 Measure S 2014 Fund 106-117-49901 250,000 325 City Street Fund 325-342-39901 Funding for Future Street Projects 106 Measure S 2014 Fund 106-117-49901 250,000 377 Arterial Streets Rehabilitation Fund 377-342-39901 Fund Portion of Arterial Streets Rehabilitation 106 Measure S 2014 Fund 106-117-49901 55,000 505 Cable Television Fund 505-119-39901 Cable Television contribution [1] 106 Measure S 2014 Fund 106-117-49901 13,500 209 Recreation Fund 209-551-39901 Recreation: Cinema, Community Service, Summer Sounds, Tree Lighting.
106 Measure S 2014 Fund 106-117-49901 30,000 160 Equipment Reserve Fund 160-345-39901 Reserves to replace 2 vehicles per year 106 Measure S 2014 Fund 106-117-49901 115,000 160 Equipment Reserve Fund 160-345-39901 Reserves to replace heavy equipment 106 Measure S 2014 Fund 106-117-49901 5,000 160 Equipment Reserve Fund 160-461-39901 Reserves to replace 2 vehicles per year Subtotal Transfers from Measure S 2014 783,500
217 American Rescue Plan Act Fund 217-117-49901 - 100 General Fund 100-117-39901 Transfer from ARPA fund 700 Pension Fund 700-000-49901 2,245,480 100 General Fund 100-117-39901 Transfer from Pension Trust Subtotal Transfers from other funds 2,245,480
Grand total Transfers 4,619,255 NOTES:
[1] Only enough to balance Fund will be transferred.
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DEBT OBLIGATIONS
A best practice in public finance is to show the City’s debt obligations in its budget. The City has just three long-term debt obligations, other than those of the Redevelopment Successor Agency.
Pension Obligation Bonds
On June 1, 2006, the City Council authorized the issuance of $16,800,000 of Taxable Pension Obligation Bonds, 2006 Series A-2 (Capital Appreciation Bonds). The bonds in the aggregate principal of $6,214,630 were issued to raise funds, presumably at a lower cost, to pay down the City’s unfunded accrued actuarial liability with CalPERS. The bonds bear compounded interest which is due semi-annually on June 1 and December 1 through 2036. Principal payments are due annually on June 1 through 2036. The debt structure does not allow the bonds to be retired any earlier than 2036. In accordance with Section
4.01 (a) of the Trust Agreement, the City is required to deposit with the Trustee on or before August 1 of each year the annual amount for the upcoming fiscal year ending June
30. The bonds are secured with an insurance policy.
Bonds payable debt service requirements for governmental activities are shown below:
For the Year Ending, June 30 Principal Interest
2023 215,586 379,414
2024 207,790 402,210
2025 203,321 431,679
2026 195,585 454,415
2027 191,228 483,773
*2028-2032 879,366 2,840,634
*2033-2036 620,010 2,819,990
$ 2,512,886 $ 7,812,114
*The total principal and total interest will be spread over the five-year period. 2016 Wastewater Revenue Refunding Bonds
On June 30, 2016, the City of Pinole issued an $8,251,000 Wastewater Revenue Refunding Bond (Bank Qualified) to redeem its 2006 Wastewater Revenue Bonds which were issued to finance certain capital improvements to the City’s wastewater system. The bonds bear annual intertest at 2.95% which is payable semi-annually on March 1 and September 1 of each year through 2036. Principal payments are due annually beginning on September 1, 2016 through 2036. The bond is secured with pledged net wastewater revenues.
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Department Budgets – General Government
Bonds payable debt service requirements for business-type activities are shown below:
For the Year Ending, June 30 Principal Interest
2023 341,000 181,440
2024 347,000 171,292
2025 362,000 160,384
2026 372,000 150,008
2027 381,000 138,901
2028-2032 2,089,000 516,029
2033-2037 2,429,000 183,564
$ 6,321,000 $ 1,502,066
2016 Clean Water State Revolving Fund
In May 2016, the City entered into a loan agreement with the State of California Water Resources Control Board to provide funding for its 50% share of upgrades to the PinoleHercules Wastewater Pollution Control Plant to achieve compliance with Regional Water Quality Board NPDES. Funds are drawn on the agreement as work is completed up to a maximum amount of $26.7 million plus any construction period interest. The loan accrues interest at a rate of 1.7 percent annually. Annual principal payments are due each July 1, commencing July 1, 2020. Final payment is due July 2049. Net revenues, defined as all sewer enterprise fund revenues less operations and maintenance costs (excluding depreciation and amortization expenses), are pledged for future debt service. As of June 30, 2022, the total debt outstanding on the loan is $24,105,949.
Year Ending June 30, Principal Interest
2023 679,383 409,801
2024 690,932 398,252
2025 702,678 386,506
2026 714,624 374,560
2027 726,772 362,412
2028-2032 3,823,443 1,622,477
2033-2037 4,159,675 1,286,245
2038-2042 4,525,475 920,445
2043-2047 4,923,443 522,477
2048-2050 3,159,524 108,027
$ 24,105,949 $ 6,391,201
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Appendix
Appendix
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Appendix – Accounting and Budget Basis, Monitoring the Budget, Fund Structure
ACCOUNTING AND BUDGET BASIS
It is a public finance best practice for the City’s budget to describe the City’s accounting basis and fund structure.
The City maintains its accounting records in accordance with Generally Accepted Accounting Principles (GAAP) and standards established by the Governmental Accounting Standards Board (GASB). Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized when both measurable and available. Expenditures are recognized when the liability is incurred. Debt service obligations are appropriated when due.
Proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recognized when earned and expenses when the liability is incurred regardless of timing of related cash flows.
The basis of budgeting is consistent with the basis of accounting discussed above.
Appropriations that are budgeted and not expensed at the end of the year lapse and revert to fund balance.
MONITORING THE BUDGET
Once adopted, the budget becomes the main internal control document used to monitor and manage the City’s financial position. The City’s budget level of control is executed at the fund level set by the City’s governing body. Requests for budget amendments are presented to the City Council and are enacted by resolution. Managers can transfer funds within their respective departments with the approval of the City Manager. Financial reports that highlight revenue and expenditure variances, some of which may require adjustments to the budget, are presented to City Council for consideration and adoption on a quarterly basis.
FUND STRUCTURE
The City uses funds to report its current financial position and the results of its operations.
Fund accounting is designed to demonstrate legal compliance and to aid in financial management by segregating transactions related to certain governmental functions of activities. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. All of the funds of the City can be divided into three categories: governmental funds, proprietary funds and fiduciary funds.
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Appendix – Accounting and Budget Basis, Monitoring the Budget, Fund Structure
GOVERNMENTAL FUNDS
General Funds are used to account for all the general revenues of the City not specifically levied or collected for other City funds and the related expenditures.
Fund Number Name
100 General Fund
105 Measure S 2006 Fund
106 Measure S 2014 Fund
150 General Reserve Fund
160 Equipment Reserve Fund
Special revenue funds used to account for proceeds that are legally restricted for specific purposes.
Fund Number Name
200 Gas Tax Fund
201 Restricted Real Estate Maintenance Fund
203 Public Safety Augmentation Fund
204 Police Grants Fund
205 Traffic Safety Fund
206 Supplemental Law Enforcement Services Fund
207 Storm Water Fund
209 Recreation Fund
212 Building & Planning Fund
213 Refuse Management Fund
214 Solid Waste Fund
City of Pinole
Governmental Funds
General
Fund
Special
Revenue
Funds
Debt
Service
Funds
Capital
Projects
Funds
Proprietary Funds
Enterprise
Funds
Internal
Service
Funds
Fiduciary
Funds
Trust and
Agency
Funds
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Appendix – Accounting and Budget Basis, Monitoring the Budget, Fund Structure 215 Measure J Fund
217 American Rescue Plan Act (ARPA) Fund
225 Asset Seizure-Adjudicated Fund
275 Parkland Dedication Fund
276 Growth Impact Fund
285 Housing Assets for Resale
Capital projects funds are used to account for financial resources for the acquisition or construction of facilities and other capital assets.
Fund Number Name
310 Lighting and Landscape District Fund
324 Public Facilities Fund
325 City Street Improvements
327 Parks Grants Fund
377 Arterial Rehabilitation
PROPRIETARY FUNDS
Enterprise funds are used to account for goods or services from business-type activities, such as fees charged to external users.
Fund Number Name
500 Sewer Enterprise Fund
505 Cable Access TV Fund
Internal service funds are used to account for activities that provide goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments on a cost-reimbursement basis.
Fund Number Name
525 Information Systems Fund
FIDUCIARY FUNDS
Agency funds are used to maintain records of assets and financial activities on behalf of a third party or set aside in an external trust fund for restricted purposes.
Fund Number Name
700 Section 115 Pension Trust Fund
750 Redevelopment Obligation Retirement Fund
The City receives revenue from numerous sources that are used for various expenditures for City purposes. The following are descriptions of each of the City’s revenue sources as well as the assumptions used to develop the budget projections.
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Appendix – Glossary and Acronyms
GLOSSARY
Appropriation - An authorization by the City Council to make expenditures/expenses and to incur obligations for a specific purpose within a specific time frame.
Assessed Valuation - A dollar value placed on real estate or other property by the County as a basis for levying property taxes.
Assessments- Levies that pay for improvements directly benefiting their property.
Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves, and cash on hand.
Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures/expenses. This is not necessarily cash on hand.
Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. There are two types of bonds: General Obligation and Revenue.
Budget - A fiscal plan of financial operation listing an estimate of proposed applications or expenditures/expenses and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council.
Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, buildings, or facilities, or major renovations of same.
Capital Improvement Program - A financial plan of proposed capital improvement projects with single-and multiple-year capital expenditures/expenses.
Capital Outlay - A budget appropriation category which budgets all equipment having an estimated useful life of over one year.
City Manager's Transmittal Letter - A general discussion of the budget. The letter contains an explanation of principal budget items and summaries.
CPI - Consumer Price Index; measure of inflation in an area of consumer products.
Debt Service - Payment of the principal and interest on an obligation resulting from the issuance bonds, notes, or Certificates of Participation (COPs).
Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds.
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Appendix – Glossary and Acronyms
Deficit - An excess of expenditures or expenses over revenues (resources).
Department - An organizational unit comprised of divisions. It is the basic unit of service responsibility encompassing a broad mandate of related activities.
Depreciation- The cost allocation of tangible assets over the useful/economic life of the asset.
Division - A sub-section (or activity) within a department, which furthers the objectives of the City by providing specific services or a product.
Encumbrances - A legal obligation to pay funds, the expenditure/expense of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated.
Enterprise Fund - A type of fund established for the total costs of those governmental facilities and services which are operated in a manner similar to private enterprise. These programs are entirely or predominately self-supporting.
Expenditure - The actual spending of Governmental Funds set aside by appropriation.
Expense - The actual spending of Proprietary Funds (Enterprise and Internal Service Fund types) set aside by an appropriation.
Fiscal Year - A twelve-month period of time to which a budget, forecast or reporting period applies. The City of Pinole fiscal year is July 1 through June 30.
Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created.
Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception.
General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. Examples of departments financed by the General Fund include the City Council, Police and others.
General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City.
Grant - Contributions, gifts of cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility.
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Appendix – Glossary and Acronyms
Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses.
Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. ISF's are self-supporting and only the expense by an ISF is counted in budget totals.
Major Fund – Governmental fund or enterprise fund reported as a separate column in the basic financial statements and subject to a separate opinion in the independent auditor’s report.
Materials, Supplies, and Services - Expenditures/expenses for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories.
Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc.
Objectives - The expected results or achievements of a budget activity.
Operating Budget - Annual appropriation of funds for on-going program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements.
Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless preempted by a higher form of law. An Ordinance has a higher legal standing than a Resolution.
Projects – Long-term investments in public facilities and infrastructure; also known as capital improvements. The amount spent may overlap from year to year until the project is completed.
Proprietary Funds- These include the enterprise (wastewater treatment and collection) and internal services (information technology and equipment reserve) funds. They are accounted for in a manner similar to businesses, measuring cost for services and including total assets and liabilities.
Redevelopment Agency- A separate legal entity created to alleviate conditions of blight, build infrastructure and promote economic development. The Agency receives property tax revenue on assessed value growth within these areas called “tax increments” to repay Agency indebtedness.
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Appendix – Glossary and Acronyms
Reimbursement - Payment of amount remitted on behalf of another party, department, or fund.
Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use.
Resolution - A special order of the City Council which has a lower legal standing than an Ordinance.
Return to Source Funds - Residual moneys from former Redevelopment Agency’s tax levy’s that are redistributed to the Cities after the Agency’s debt obligations have been paid off. These funds are non-restricted and are distributed by the State in January and July of every year.
Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year.
Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities.
Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement.
Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them.
Successor Agency to the Pinole Redevelopment Agency - Trust agency formed for the purpose of reporting close-out financial activities of the former Redevelopment Agency.
Unfunded Liability - Amount of future obligations not covered by assets currently set aside for that purpose, such as accrued vacation leave payable at termination or actuarialdetermined future insurance claims.
User Fees - Charges of a voluntary nature paid by persons receiving a service in exchange for the fee (such as recreation activities or wastewater service fees).
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Appendix – Glossary and Acronyms
ACRONYMS
ABAG Association of Bay Area Government
ACFR Annual Comprehensive Financial Report
CalPERS California Public Employees’ Retirement System
CIP Capital Improvement Program
COLA Cost of Living Adjustment
CPI Consumer Price Index
CSMFO California Society of Municipal Finance Officers
EAP Employee Assistance Program
FTE Full Time Equivalent
GASB Governmental Accounting Standards Board
GFOA Government Finance Officers Association
HOPTR Homeowner’s Property Tax Rebates
LAIF Local Agency Investment Fund
LTD Long-Term Disability
NPDES National Pollution Discharge Elimination System
OPEB Other Post Employment Benefits
PALC Pinole Assisted Living Community
PERS Public Employees’ Retirement System
PEPRA Public Employees’ Pension Reform Act [of 2013]
POB Pension Obligation Bond
PPEA Pinole Police Employees Association
PRA Pinole Redevelopment Agency
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Appendix – Glossary and Acronyms
RDA Redevelopment Agency
SAFER Staffing for Adequate Fire and Emergency Response SDI State Disability Insurance
SRO School Resource Officer
UBC Uniform Building Code
VLF Vehicle License Fee
WBCC West Bay Communications Center
WCCTAC West Contra Costa Transportation Advisory Committee WCCUSD West Contra Costa Unified School District
WPCP Wastewater Pollution Control Plant
City of Pinole 212 729 of 829
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Appendix – Financial and Investment Policies
FINANCIAL AND INVESTMENT POLICIES
The following Financial and Investment Policies are established to ensure that the City’s finances are managed in a sound and prudent manner which will (1) continue to provide for the delivery of quality services, (2) maintain and enhance service delivery as the community grows in accordance with the General Plan, (3) strive for a balanced budget annually, assuring that the City is living within our means, and (4) establish reserves necessary to meet known and unknown future obligations.
To achieve these goals, the following Financial and Investment Policies have been established. Below is a summary of the actual policies, which were last updated and approved by the City Council on May 2, 2023. The full policies can be found on the website at Financial and Investment Policies - Updated March 2023.pdf (civiclive.com).
1. Structurally Balanced Budget Policy
The annual budget will be structurally balanced whereby the operating budget will be prepared with current year expenditures funded with current year revenue. If a structural imbalance occurs, a plan will be developed and implemented to bring the budget back into structural balance.
2. Reserves Policy
The City will establish, dedicate and maintain reserves annually to meet known and estimated future obligations. The City will establish specific reserve accounts which include but are not limited to:
• General Fund Reserves for Economic Uncertainties equivalent to a minimum 10 percent or 180 days cash on hand of General Fund recurring expenditures; • Reserves for depreciation and replacement of vehicles and major equipment; • Reserves for maintenance, replacement, and renovations of facilities, parks, landscape maintenance and infrastructure.
If these reserves are used, a plan will be developed and implemented to replenish the funds used.
3. Revenue Policy – One Time (Non-Recurring) Resources
The City will strive to maintain a diversified and stable revenue base that is not overly dependent on any land use, major taxpayer, revenue type, restricted revenue, inelastic revenue, or external revenue. The General Fund Budget will be structurally in balance without relying on one-time resources such as proceeds from asset sales, debt refinancing, one-time grants, revenue spikes, budget savings and similar non-recurring revenue. Appropriate uses of one-time resources include establishing and rebuilding the General Fund Reserve, other City established reserves, or early retirement of debt, City of Pinole 213 730 of 829
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Appendix – Financial and Investment Policies
capital expenditures, reducing unfunded pension liabilities (PERS and OPEB), and other non-recurring expenditures.
4. Revenue Policy – User Fees and Charges
The City of Pinole is empowered to recapture, through fees, up to the full cost of providing specific services. Regular and consistent review of all fees is necessary to ensure that the costs associated with delivery of individual services have been appropriately identified, and that the City is fully recovering those costs. It is the City’s policy to set user fees at full cost recovery levels, except where a greater community benefit is demonstrated to the satisfaction of the City Council, or when it is not cost effective to do so. The City will recover the costs of new facilities and infrastructure necessitated by the development consistent with state law.
5. Expenditure and Budget Policy
The City will deliver service in the most efficient and cost-effective manner. This includes utilizing the services of volunteers in areas where economically viable. The budget will state the objectives of the operating programs, and identify the resources being provided to accomplish the specified objectives.
6. Debt Policy
The City will limit the use of debt so as not to place a burden on the fiscal resources of the City and its taxpayers. Long-term borrowing will be limited to capital improvements or projects that cannot be financed from current revenues. When capital projects are financed, the City will amortize the debt within a period not to exceed the expected useful life of the project. The City will limit the total debt ratio (debt guaranteed by the General Fund) to 10% or as required by bond coverage ratios.
The debt ratio is calculated by the relationship between the debt and the General Fund revenue.
7. Receivables Policy
The City will ensure the timely invoicing, monitoring, and collection of outstanding obligations owed to the City. The purpose of the is policy is to maintain appropriate oversight of all receivables and maintain sound fiscal management and accounting practices related to all receivables.
8. Grants Policy
The City departments actively pursue federal, state and other grant opportunities when deemed appropriate. Grant funding allows the City to leverage local public funds by extending and enhancing the services it offers to the community, and to introduce new initiatives.
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Appendix – Financial and Investment Policies
9. Capital Assets Policy
Purchased and donated assets meeting the City’s capitalization definition and threshold will be classified and recorded in the City’s financial records as capital assets. The value of the asset must meet the City’s capitalization threshold of $5,000 to be recorded as a capital asset.
10.Unclaimed Funds Policy
The City of Pinole will account for unclaimed funds in a manner which follows Government Code Sections 50050 through 50056. Funds that remain unclaimed for at least three (3) years will become the property of the City of Pinole after the procedures identified herein have been followed.
11.Investment Policy
The purpose of this Investment Policy is to define the parameters within which funds are to be managed. In methods, procedures, and practices, the policy formalizes the framework for the City of Pinole’s investment activities that must be exercised to ensure effective and judicious fiscal and investment management of the City’s funds.
12.Pension Investment Policy
The City of Pinole (the “City”) has established the City of Pinole Employee Benefit Pension Plan (the “Plan”), a Section 115 Trust. The goal of the Plan’s investment program is to provide a reasonable level of growth which will result in sufficient assets to offset a portion of the present and future obligations of retirement benefits provided by the California Public Employees Retirement System (“CalPERS”) for those eligible employees who meet the specified age and service requirements.
The purpose of this Pension Investment Policy is to establish a comprehensive strategy for assets invested under the Plan, and outline prudent and acceptable parameters in which pension funds are to be managed.
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Appendix – Employee Compensation and Benefits
EMPLOYEE COMPENSATION AND BENEFITS
Compensation
Employees are compensated based on job classification, which is a group of positions sufficiently similar with respect to their duties and responsibilities that: (a) the same descriptive title may be used to designate the positions allocated to the class; (b) the scope and level of duties and responsibilities are similar; (c) the same qualifications and tests of fitness may be required of all incumbents; and (d) the same salary rate or range can apply with equity under substantially the same working conditions. Salaries and wages are paid over twenty-six periods each fiscal year. Current salary and benefit schedules are available online at:
https://www.ci.pinole.ca.us/city_government/human_resources/salary__benefits.
Compensation packages include benefits, such as medical plan, dental plan, vision plan, cafeteria plan, life insurance, disability insurance, flexible benefits plan.
There are currently four union-represented groups in the City: Pinole Police Employees Association, International Association of Firefighters Local 1230, Public Employees Union – Local 1, and AFSCME Local 512.
Pension Plans
The City contributes to the California Public Employees’ Retirement System (“PERS”), a cost-sharing, multiple-employer, public employee, defined benefit, pension plan. PERS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and City ordinance.
Copies of PERS’ annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA 95814.
Funding Policy: Miscellaneous Plan participants are required to contribute 8% of their annual covered salary, while Safety Plan participants are required to contribute 9% of their annual covered salary.
The City entered into cost-sharing agreements with its union-represented and unrepresented employees whereby miscellaneous and safety employees’ total CalPERS contribution (combined Employee Contribution and Employees’ Share of the City's contribution) are capped at 15% (8% employee portion and 7% employer portion) and 15% (9% employee portion and 6% employer portion) respectively.
The City established the City of Pinole Employee Benefit Pension Plan (the “Plan”), a Section 115 Trust in July of 2018. The goal of the Plan’s investment program is to provide a reasonable level of growth which will result in sufficient assets to offset a portion of the present and future obligations of retirement benefits provided by the California Public Employees Retirement System (“CalPERS”) for those eligible employees who meet the City of Pinole 217 734 of 829
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Appendix – Employee Compensation and Benefits
specified age and service requirements. Assets in the Plan will seek to mitigate the impact of future rate increases from CalPERS.
Other Post-Employment Benefits
In addition to the retirement pension benefits described above, the City sponsors and administers a single-employer healthcare plan for its employees. The plan includes healthcare coverage to long-service retirees. At retirement, employees can elect Blue Shield, Kaiser, PERS Care, or PERS Choice medical coverage through the City at the City’s expense.
Employees hired before July 1, 2010 receive a City contribution toward their health premium equal that provided to current active employees. Employees hired after July 1, 2010 receive a City contribution toward their retiree health premium in an amount described by Government Code Section 22893 (the PERS vesting schedule) as shown below:
Credited Years of Service Percentage of Employer Contribution 10 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 or more 100%
Funding Policy: The City’s contribution for each retiree is capped at the Kaiser Bay Area/Sacramento family premium. The premium as of July 1, 2019 is $2,027.64 per month. The City is currently funding the benefits on a pay-as-you-go basis.
Risk Management
The City manages risk of loss related to torts, theft of, damage to, and destruction of assets, errors and omissions, injuries to employees, and natural disasters by participating in a public entity risk pool established under the Joint Exercise of Powers Act of the State of California. The City is a member of the Municipal Pooling Authority (MPA) of Northern California.
MPA provides coverage against the following types of risk of loss under the terms of the joint-powers agreement:
Type of Coverage (Deductible) Coverage Limits
Liability ($25,000) including errors and omissions for public officials $29,000,000 All Risk Fire and Property ($5,000) $1,000,000,000
Workers’ Compensation (no deductible) $50,000,000
Vehicle Physical Damage ($3,000 for Police, $2,000 all others) $250,000 City of Pinole 218 735 of 829
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City of Pinole
2131 Pear Street
Pinole, CA 94564
City of Pinole 219 736 of 829
CITY COUNCIL
REPORT
11B
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MISHA DHILLON, CAPITAL IMPROVEMENT AND ENVIRONMENTAL
PROGRAM MANAGER
SUBJECT: REVISED PROPOSED FISCAL YEAR (FY) 2023/24 THROUGH 2027/28
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
RECOMMENDATION
Staff recommends that the City Council review the Revised Proposed Fiscal Year (FY) 2023/24 through 2027/28 Five-Year Capital Improvement Plan (CIP, attached) and provide feedback and direction for preparation of the final version, the Final Proposed CIP, scheduled for review and adoption on June 20, 2023.
BACKGROUND
The City of Pinole’s Capital Improvement Plan (CIP) is a five-year plan for maintenance and expansion of the City’s public facilities and infrastructure. The CIP lists the capital projects that the City intends to undertake over the upcoming five-year period and the schedule, cost, and funding source for each.
Staff presented a preliminary proposed list of projects to be included in the FY 2023/24 through 2027/28 Five-Year CIP to the Finance Subcommittee on April 12, 2023 and to the City Council on April 25, 2023. The Finance Subcommittee and City Council did not direct any changes to the preliminary proposed list of projects. On May 16, 2023, the City Council reviewed the Preliminary Proposed Fiscal Year (FY) 2023/24 through 2027/28 Five-Year Capital Improvement Plan and did not direct any changes.
On May 22, 2023, the Planning Commission reviewed the Preliminary Proposed Fiscal Year (FY) 2023/24 through 2027/28 Five-Year Capital Improvement Plan for conformity and consistency with the City’s General Plan and determined that the projects did conform with the General Plan.
City staff welcomes the feedback of the City Council and members of the public on the Revised Proposed FY 2022/23 through 2026/27 Five-Year CIP at the City Council’s June 6, 2023 meeting. Following the June 6, 2023 Council meeting, staff will incorporate the City Council’s feedback, as well as additional staff-generated content, into the final version, the Final Proposed CIP, which will be presented to the City Council for review and adoption on June 20, 2023.
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City Council Report
June 6, 2023 2
REVIEW & ANALYSIS
The Revised Proposed CIP lists 32 planned public improvement projects, 9 infrastructure assessments, and 35 unfunded projects.
At the May 16, 2023 Council meeting, Council directed staff to assign prioritization scores to all projects in the CIP including unfunded projects. The scores are listed on each project sheet. The scoring exercise revealed that most of the projects proposed for the FY 2023/24 rated highly except for a few projects which were programmed because they are already underway and/or were prioritized by Council. It also revealed that the matrix criteria does not consider operational need.
Staff used similar criteria to score the unfunded project list. However, there are limitations to score projects in the unfunded list. Some projects on the unfunded list require additional resources to determine the scope of work and associated costs. The project dependency/bunding criteria was used to determine the relationship with other projects in the unfunded project list. The grant funding criteria was altered to estimate the possibility of grant funding available to projects in the unfunded list.
FISCAL IMPACT
Projects included in FY 2022/23 that will not be completed by June 30, 2023 are carried over. The unexpended funds that were allocated in the previous year are carried over, and in some cases no additional funding is required. In some cases, additional funds are allocated to these projects in the upcoming fiscal year, either as part of planned project phasing or to cover unanticipated costs. New projects have funding allocations in the first year of activity and funding allocations for the upcoming fiscal year are part of budget adoption.
The City Council’s review and direction on the Revised Proposed FY 2023/24 through 2027/28 Five-Year CIP does not itself have any fiscal impact on the City. The City Council officially approves funding for FY 2023/24 capital projects through the FY 2023/24 Operating and Capital Budget, which City staff and the City Council are currently developing.
ATTACHMENT
A. Revised Proposed FY 2023/24 through 2027/28 Five-Year Capital Improvement Plan 738 of 829
CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN
FY 2023/24 – 2027/28
REVISED PROPOSED
June 6, 2023
ATTACHMENT A
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CAPITAL
IMPROVEMENT PLAN
FY 2023/24 – 2027/28
CITY COUNCIL
Devin T. Murphy, Mayor
Maureen Toms, Mayor Pro Tem
Anthony L. Tave, Council Member
Cameron N. Sasai, Council Member
Norma Martínez-Rubin, Council Member
CITY MANAGER
Andrew Murray
PUBLIC WORKS DIRECTOR
Sanjay Mishra
CAPITAL IMPROVEMENT &
ENVIRONMENTAL PROGRAM MANAGER
Misha Kaur
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Introduction
The Capital Improvement Plan (CIP) is a multi-year tool used to identify the City’s capital needs and schedule capital improvement projects over the upcoming five-year period. Capital improvements include the design, purchase, construction, maintenance, or improvement of public capital assets (i.e., streets, parks, buildings, etc.).
The projects in the CIP fall into the following broad categories:
• Facility maintenance;
• Parks;
• Sewer collection and treatment;
• Stormwater;
• Streets and roads; and
• Infrastructure assessments.
The FY 2023/24 – 2027/28 CIP contains 32 capital improvement projects and 9 infrastructure assessments that are scheduled to be undertaken over the five-year timeframe and are fully or partially funded. The CIP also includes information for 35 unfunded projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.
Each project is assigned a project number and described in detail in the project sheets. The nomenclature for the project number is derived as follows:
• Project numbers begin with the abbreviation of the
project category, followed by the year the project was
first programmed, and then a unique sequence
number. For example, FA2001 refers to a facilities
project which was first programmed in 2020 with a
unique sequence number of 01. Unfunded projects
begin with UF and are followed by a unique sequence
number.
The CIP is reviewed and updated annually. In recent years, the City has increased its focus on assessing the state of the City’s infrastructure by inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan.
The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The project description sheet provides information on the General Plan goal or policy that the project aligns with. Appendix I describes the applicable Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
Unfunded UF
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General Plan goals and policies. The Finance Subcomittee also reviews the CIP and makes recommendations.
The process for developing the CIP involves the following steps:
Development of the FY 2023/24 thru FY 2027/28 CIP
Most of the projects in the FY 2023/24 thru FY 2027/28 CIP are the continuation of multi-year projects that have already been initiated or are projects that were included in the prior year’s CIP but have not yet been initiated. The FY 2023/24 thru FY 2027/28 CIP was developed by taking the adopted FY 2022/23 thru FY 2026/27 CIP, then deleting projects that have been completed or no longer seem necessary and adding new projects. Below is a summary of the changes during FY 2022/23.
Project added to the CIP by the City Council during FY 2022/23 • RO2304 – Safety Improvements at Tennent Ave./Pear & Plum St.
Project removed from the CIP by the City Council during FY 2022/23 • FA2201 – Faria House Renovations
Project removed from the CIP by the Staff during FY 2022/23 • SW2002 – Adobe Road Repair and Drainage Improvements
Projects expected to be complete by FY 2022/23
• FA2002 – Electric Vehicle Charging Stations
• PA2203 – Playground Rubberized Surface Improvements
• IN2104 – Local Road Safety Plan
• IN2001 – Sanitary Sewer Master Plan
The City’s capital projects have historically been prioritized based on a number of factors, including regulatory compliance, health/safety, grant funding availability, sustainability and conservation, and others. In FY 2022/23, City staff created a more structured, quantitative methodology for prioritizing capital projects. The prioritization matrix is a planning and evaluation tool to optimize available resources. Staff ranks capital projects which have not been initiated based on the following methodology.
CATEGORY SCORE (1-5) CATEGORY
WEIGHT
WEIGHTED
SCORE
Regulatory
Compliance
4 Health/Safety 3
Project
Dependency/Bundling
3 Long-Term Planning 2
Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
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State of Infrastructure 2
Operating Budget
Impact
2 Quality of Life 2
Grant Funding 1
Sustainability and
Conservation
1 TOTAL SCORE (100 Points Maximum)
The methodology scores each potential capital project on nine weighted criteria. This results in a score between 0 and 100 for each project. Staff has used this new methodology for the first time in creating the FY 2023/24 through 2027/28 Five-Year CIP.
Staff ranked all projects in the CIP including unfunded projects. The scores are listed on each project sheet and serve as the basis for selecting which capital projects staff initiates based on available resources. Note, this matrix does not consider infrastructure assessments. Project sheets contain the weighted score. Additional information on category scoring guidelines are described in Appendix II. Staff rated the projects in the current CIP that have not yet been initiated. The ranking of these not-yet-initiated projects was used by staff to propose, in the FY 2023/24 through 2027/28 Five-Year CIP, which projects to schedule for FY 2023/24 and which to schedule for later years.
Projects from the adopted FY 2022/23 through 2026/27 Five-Year CIP that have not yet been started and staff recommends for deferral because they are low priority • FA2302 – Plum St. Parking Lot Improvements
• PA2201 – Pocket Parks – Galbreth Rd.
• PA1901 – Pinole Valley Park Soccer Field Rehabilitation • SW2001 – Roble Road Drainage Improvements
• RO2301 – Road Rehabilitation (formerly known as Residential Slurry Seal and combination of RO2501 & RO2401)
• RO2107 – Brandt St. Improvements
• RO1708 – Pinole Valley Road Improvements
New projects that staff recommended for addition because they are high priority or they have a substantial outside funding contribution
• PA2301 – Tree Mitigation
• RO2303 – Pinole Smart Signals
• RO2302 – Safety Improvements on Arterial Roadways
• IN2301 – Facilities and Real Estate Master Plan
Below are the list of capital improvement projects and infrastructure assessments included in the FY 2023/24 – 2027/28 CIP:
FACILITIES
Project # Project Name
FA2302 Plum St. Parking Lot Improvements
FA2301 Public Safety Building Modernization
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FA2202 Senior Center Modernization
FA1902 Energy Upgrades
FA1901 Senior Center Auxiliary Parking Lot (formerly known as Fowler House lot reuse) FA1703 City Hall Modernization (formerly known as Paint City Hall) FA1702 Citywide Roof repairs and replacement
PARKS
Project # Project Name
PA2301 Tree Mitigation
PA2202 Skatepark Rehabilitation
PA2201 Pocket Parks - Galbreth Rd.
PA2101 Installation of high-capacity trash bins
PA1901 Pinole Valley Park Soccer Field Rehabilitation
SANITARY SEWER
Project # Project Name
SS2203 Effluent Outfall
SS2201 Sanitary Sewer Rehabilitation
SS2101 Secondary Clarifier - Center Column Rehabilitation SS2102 Air Release Valve Replacements
SS2002 Water Pollution Control Plant Lab Remodel
SS1702 Sewer Pump Station Rehabilitation
STORMWATER
Project # Project Name
SW2001 Roble Road Drainage Improvements
SW1901 Hazel Street Storm Drain Improvements
STREETS & ROADS
Project # Project Name
RO2301 Road Rehabilitation (formerly known as Residential Slurry Seal) RO2101 Arterial Rehabilitation
RO2102 Tennent Ave. Rehabilitation
RO2107 Brandt St. Improvements
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RO1902 Pedestrian Improvements at Tennent Ave. near R X R RO1802 Hazel Street Gap Closure (Sunnyview)
RO1710 San Pablo Ave. Bridge over BNSF Railroad
RO1708 Pinole Valley Road Improvements
RO1714 Safety Improvements at Appian Way & Marlesta Rd. (formerly known as HAWK at Appian Way and Marlesta)
RO2304 Safety Improvements at Tennent Ave./Pear & Plum
RO2303 Pinole Smart Signals
RO2302 Safety Improvements on Arterial Roadways
INFRASTRUCTURE ASSESSMENTS
Project # Project Name
IN2201 Energy Conservation, Generation, & Storage Assessment (formerly known as Energy Audit) IN2101 Emergency Power for Critical Facilities
IN2102 Municipal Broadband Feasibility
IN2103 Recycled Water Feasibility
IN2301 Facilities and Real Estate Master Plan
IN2106 Active Transportation Plan
IN2105 Appian Way Complete Streets (formerly Project #RO2105) IN1703 Storm Drainage Master Plan
IN1704 Park Master Plan
The FY 2023/24 – 2027/28 CIP contains a list of 35 unfunded projects. The following projects were added as a result of recommendations from recently completed master planning efforts and bridge inspections:
• Pinon – 1
• Pinon – 2
• Tennent – 1
• Tennent – 2
• Signalized Intersections
• Pedestrian Safety at Signalized Intersections
• Safety at Unsignalized Intersections
• Roadway Segments # 1
• Roadway Segments # 2
• Roadway Segments # 3
• Vehicular Bridge Maintenance
The following projects were added as a result of Council requests:
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• Fernandez Park Improvements
• San Pablo Avenue Complete Streets
• Faria House Renovations
The following projects were removed:
• Installation of High Intensity Activated crossWALK (HAWK) • San Pablo Lift Station Upgrade
• Sewer Collection System Rehabilitation
Next Steps in City Capital Planning
The City is in the process of completing a condition assessment of all of the City’s capital assets to identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.
Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.
The CIP is funded primarily with funds restricted for specific purposes. The next section descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.
Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.
It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
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established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.
Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. City staff actively pursues outside funding sources to support projects that are programmed in the CIP. Grants differ based on scope of work, funding source, requirements, and timelines. A grant’s scope is determined by the policy goals of the grantor, and the grantee is obligated to provide deliverables based on the terms and conditions set forth in the grant funding agreement.
Before responding to a grant opportunity, staff reviews the grant solicitation to evaluate the:
• eligibility requirements to ensure the City can apply for funds; • alignment of scope with the City’s adopted CIP;
• feasibility of undertaking the responsibility of grant deliverables; • short term revenue vs. long term costs of the oppprtunity to ensure that the grant revenue does not result into a fiscal burden of unprecedented permanent or long term expenditures such as the need to hire additional staff, ongoing operations and maintenance;
• required resources vs. available resources such as staff support and grant match; • indirect costs related to administration of the grant such as legal fees; and • cost benefit analysis to confirm that the grant is in the City’s best interests.
Once a viable grant opportunity is identified, staff follows the grantors’ determined application process to develop application materials and submit the grant. After notification of grant award, staff is responsible for grant implementation which includes project execution, oversight, reporting/reimbursement requests, record keeping, and project closeout. Effective management of the grant funds limits the City’s exposure to grant-related legal liability and improves the efficiency and impacts of projects which are funded through grants.
Road projects listed in the CIP receive grant funding from a variety of sources such as:
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➢ California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety. ▪ Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
• Project: RO2302
➢ West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service. ▪ Projects: IN2105, RO1902, and RO1710
➢ Metropolitan Transportation Commission (MTC)
o One Bay Area Grant (OBAG) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
▪ ProjectS: RO1714, RO2303
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes. • Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.
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CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2023/24 THROUGH FY 2027/28
FUNDING SUMMARY
SOURCES BY FUND FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total 100 - General Fund $ 260,000 $ 480,000 $ - $ - $ - $ 740,000 106 - Measure S 2014 $ 2,830,474 $ 3,197,746 $ 500,000 $ - $ - $ 6,528,220 200 - Gas Tax $ 896,963 $ 481,082 $ - $ - $ - $ 1,378,045 214 - Solid Waste $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 425,000 215 - Grant: TLC $ 133,579 $ - $ - $ - $ - $ 133,579
215 - Grant: HSIP $ 239,040 $ - $ - $ - $ - $ 239,040
215 - Grant: OBAG $ 350,000 $ - $ - $ - $ - $ 350,000
276 - Growth Impact Fees $ 1,003,000 $ 395,000 $ - $ - $ - $ 1,398,000 325 - City Street Improvements $ - $ 417,321 $ - $ - $ - $ 417,321 325 - TDA Article 3 $ 129,400 $ - $ - $ - $ - $ 129,400 325 - Grant: STMP Fees $ 1,643,889 $ - $ - $ - $ - $ 1,643,889 325 - Grant: HBP $ 41,394 $ - $ - $ - $ - $ 41,394
377 - Arterial Streets Rehabilitation $ 758,624 $ - $ - $ - $ - $ 758,624 500 - Sewer Enterprise Fund $ 2,825,814 $ 3,160,597 $ 800,000 $ 3,800,000 $ 4,129,000 $ 14,715,411 Sources Total $ 11,237,177 $ 8,231,746 $ 1,400,000 $ 3,900,000 $ 4,129,000 $ 28,897,923 Unfunded Total $ 1,320,300 $ 28,950,000 $ - $ - $ - $ 30,270,300 Total Sources Required $ 12,557,477 $ 37,181,746 $ 1,400,000 $ 3,900,000 $ 4,129,000 $ 59,168,223 749 of 829
SOURCES BY FUND FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total 100 - General Fund $ 260,000 $ 480,000 $ - $ - $ - $ 740,000 106 - Measure S 2014 $ 2,830,474 $ 3,197,746 $ 500,000 $ - $ - $ 6,528,220 200 - Gas Tax $ 896,963 $ 481,082 $ - $ - $ - $ 1,378,045 214 - Solid Waste $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 425,000 215 - Grant: TLC $ 133,579 $ - $ - $ - $ - $ 133,579
215 - Grant: HSIP $ 239,040 $ - $ - $ - $ - $ 239,040
215 - Grant: OBAG $ 350,000 $ - $ - $ - $ - $ 350,000
276 - Growth Impact Fees $ 1,003,000 $ 395,000 $ - $ - $ - $ 1,398,000 325 - City Street Improvements $ - $ 417,321 $ - $ - $ - $ 417,321 325 - Grant: TDA Article 3 $ 129,400 $ - $ - $ - $ - $ 129,400 325 - Grant: STMP Fees $ 1,643,889 $ - $ - $ - $ - $ 1,643,889 325 - Grant: HBP $ 41,394 $ - $ - $ - $ - $ 41,394
377 - Arterial Streets Rehabilitation $ 758,624 $ - $ - $ - $ - $ 758,624 500 - Sewer Enterprise Fund $ 2,825,814 $ 3,160,597 $ 800,000 $ 3,800,000 $ 4,129,000 $ 14,715,411 Sources Total $ 11,237,177 $ 8,231,746 $ 1,400,000 $ 3,900,000 $ 4,129,000 $ 28,897,923 Unfunded Total 1,320,300 $ $ 28,950,000 $ - $ - $ - $ 30,270,300 Total Sources Required 12,557,477 $ $ 37,181,746 $ 1,400,000 $ 3,900,000 $ 4,129,000 $ 59,168,223 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total FA2302 Plum St. Parking Lot Improvements $ - $ 80,000 $ - $ - $ - $ 80,000 FA2301 Public Safety Building Modernization $ 100,000 $ 100,000 $ 100,000 $ - $ - $ 300,000 FA2202 Senior Center Modernization $ 160,000 $ 100,000 $ - $ - $ - $ 260,000 FA1902 Energy Upgrades $ 150,000 $ - $ - $ - $ - $ 150,000 FA1901 Senior Center Auxiliary Parking Lot $ 405,085 $ 922,746 $ - $ - $ - $ 1,327,831 FA1703 City Hall Modernization $ 125,000 $ 125,000 $ - $ - $ - $ 250,000 FA1702 Citywide Roof repairs and replacement $ 450,000 $ 450,000 $ - $ - $ - $ 900,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total PA2301 Tree Mitigation $ 75,000 $ 75,000 $ - $ - $ - $ 150,000 PA2202 Skatepark Rehabilitation $ - $ 150,000 $ - $ - $ - $ 150,000 PA2201 Pocket Parks - Galbreth Rd. $ - $ 65,000 $ - $ - $ - $ 65,000 PA2101 Installation of high-capacity trash bins $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 425,000 PA1901 Pinole Valley Park Soccer Field Rehabilitation $ - $ 200,000 $ - $ - $ - $ 200,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SS2203 Effulent Outfall* $ 150,000 $ - $ - $ 3,000,000 $ - $ 3,150,000 SS2201 Sanitary Sewer Rehabilitation $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 4,700,000 SS2101 Secondary Clarifier - Center Column Rehabilitation* $ 425,000 $ - $ - $ - $ - $ 425,000 SS2102 Air Release Valve Replacements* $ 50,000 $ - $ - $ - $ - $ 50,000 SS2002 Water Pollution Control Plant Lab Remodel* $ 100,000 $ - $ - $ - $ - $ 100,000 SS1702 Sewer Pump Station Rehabilitation $ 1,200,000 $ 2,254,000 $ - $ - $ 3,329,000 $ 6,783,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SW2001 Roble Road Drainage Improvements $ - $ 700,000 $ - $ - $ - $ 700,000 SW1901 Hazel Street Storm Drain Improvements $ 440,098 $ - $ - $ - $ - $ 440,098 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total RO2304 Safety Improvements at Tennent Ave./Pear & Plum $ 110,000 $ 400,000 $ 400,000 $ - $ - $ 910,000 RO2303 Pinole Smart Signals $ 154,302 $ - $ - $ - $ - $ 154,302 RO2302 Safety Improvements on Arterial Roadways $ 275,000 $ - $ - $ - $ - $ 275,000 RO2301 Road Rehabilitation $ - $ 250,000 $ - $ - $ - $ 250,000 RO2107 Brandt St. Improvements $ - $ 170,000 $ - $ - $ - $ 170,000 RO2102 Tennent Ave. Rehabilitation $ 814 $ 655,000 $ - $ - $ - $ 655,814 RO2101 Arterial Rehabilitation $ 1,655,587 $ - $ - $ - $ - $ 1,655,587 RO1902 Pedestrian Improvements at Tennent Ave. near R X R $ 1,365,000 $ - $ - $ - $ - $ 1,365,000 RO1802 Hazel Street Gap Closure (Sunnyview) $ - $ 200,000 $ - $ - $ - $ 200,000 RO1714 Safety Improvements at Appian Way & Marlesta Rd. $ 672,429 $ - $ - $ - $ - $ 672,429 RO1710 San Pablo Ave. Bridge over BNSF Railroad $ 1,974,162 $ 28,800,000 $ - $ - $ - $ 30,774,162 RO1708 Pinole Valley Road Improvements $ - $ 100,000 $ - $ - $ - $ 100,000 PRJ # ASSESSMENT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total IN2301 Facilities & Real Estate Master Plan $ 200,000 $ - $ - $ - $ - $ 200,000 IN2201 Energy Conservation, Generation, & Storage
Assessment $ 50,000 $ - $ - $ - $ - $ 50,000
IN2101 Emergency Power for Critical Facilities $ 30,000 $ 170,000 $ - $ - $ - $ 200,000 IN2102 Municipal Broadband Feasibility $ 60,000 $ - $ - $ - $ - $ 60,000 IN2103 Recycled Water Feasibility $ 60,000 $ 140,000 $ - $ - $ - $ 200,000 IN2105 Appian Way Complete Streets $ 100,000 $ - $ - $ - $ - $ 100,000 IN2106 Active Transportation Plan $ 170,000 $ - $ - $ - $ - $ 170,000 IN1703 Storm Drainage Master Plan $ 75,000 $ 175,000 $ - $ - $ - $ 250,000 IN1704 Park Master Plan $ 150,000 $ - $ - $ - $ - $ 150,000 Uses by Project Total $12,557,477 $37,181,746 $1,400,000 $3,900,000 $4,129,000 LEGEND:
• Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Streets & Roads; IN = Infrastructure Assessments * Project cost to be split 50% with the City of Hercules
STREETS & ROADS
INFRASTRUCTURE ASSESSMENTS
CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2023/24 THROUGH FY 2027/28
FUNDING SUMMARY
FACILITIES
PARKS
SANITARY SEWER
STORMWATER
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PROJECT DESCRIPTION SHEETS
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Project Origin : Staff Recommendation Priority Score 12 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 80,000.00 $ ‐ $ ‐ $ 80,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
7,950 $ 7,950
65,500 $ 65,500
6,550 $ 6,550
$ ‐ 80,000 $ ‐ $ ‐ $ 80,000 $ $ 80,000 $ 80,000 $ ‐ 80,000 $ ‐ $ ‐ $ 80,000 $ $ ‐
FA2302 ‐ PLUM ST. PARKING LOT IMPROVEMENTS
Year 5
FY 2027‐28
Description
Type of CIP Unappropriated Subsequent Years
Estimated Project
Life cycle cost
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Functional Area : FacilitiesEstimated Expenditures to‐date $ ‐
Year 1
FY 2023‐24
Budget
$ ‐$ ‐ FY 2023‐24
TOTAL USES
TOTAL FUNDS
Project Start : 7/1/2023SOURCE(S)276 ‐ Growth Impact Fees Estimated Completion
General Plan Goals/Policies
ConstructionContingency
Projected Budget
USE(S)Design
Budget
Policy CS.2.6
Summary of Capital Cost
Project Estimate
FY 2023‐2028
To provide a secure parking area for Police vehicles in the Plum St. parking lot. The parking lot will remain open for the public. A portion of the parking lot, approximately 25 spaces will be secured with a chain‐link fence with security gates for Police vehicles. The layout of the parking lot is in the preliminary design phase.
History, Status, or Impact if Delayed
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Project Origin : Staff Recommendation Priority Score 34 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ 100,000 100,000 $ ‐ $ ‐ $ 300,000 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 90,000 90,000 $ 270,000 $ $ 10,000 10,000 $ 30,000 $ $ 100,000 100,000 $ ‐ $ ‐ $ 300,000 $ $ 100,000 100,000 $ 225,000 $ $ 75,000
$ 100,000 100,000 $ ‐ $ ‐ $ 300,000 $ Estimated Project
Life cycle cost
FA2301 ‐ PUBLIC SAFETY BUILDING MODERNIZATION
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 100,000 Project Start : 7/1/2024 Estimated Completion
Description
To extend the useful life of the Public Safety building, there are several items that require attention including but not limited to replacement of the HVAC system, carpet, flooring, water heaters, light fixtures, fans, etc. In addition, the building requires painting (interior and exterior), and the locker rooms also require renovation.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Construction $ 90,000
Contingency $ 10,000
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 100,000
TOTAL USES $ 100,000
SOURCE(S)106 ‐ Measure S 2014 $ 25,000 276 ‐ Growth Impact Fees $ 75,000 753 of 829
Project Origin : Staff Recommendation Priority Score 37 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 100,000 $ ‐ $ ‐ $ 260,000 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 90,000 $ 240,000 $ 10,000 $ 20,000 $ ‐ 100,000 $ ‐ $ ‐ $ 260,000 $ $ 100,000 $ 115,000 $ 145,000
$ ‐ 100,000 $ ‐ $ ‐ $ 260,000 $ Estimated Project
Life cycle cost
FA2202 ‐ SENIOR CENTER MODERNIZATION
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 160,000 Project Start : 7/1/2024 Estimated Completion
Description
The project includes a facilities condition assessment and design and construction of improvements to modernize the existing Senior Center building located at 2525 Charles Avenue. Work will include upgrades to energy system, roof replacement, and interior renovations.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 150,000Contingency $ 10,000 TOTAL USES $ 160,000
SOURCE(S)106 ‐ Measure S 2014 $ 15,000 TOTAL FUNDS $ 160,000
276 ‐ Growth Impact Fees $ 145,000 754 of 829
Project Origin : End of life cycle Priority Score 44
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 249,189 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 135,000
$ 15,000
$ ‐ ‐ $ ‐ $ ‐ $ 150,000 $ $ 150,000
$ ‐ ‐ $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
FA1902 ‐ ENERGY UPGRADES
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.9, Policy CS.9.1, Policy HS.4.3, Goal SE.4, Policy SE.1.3Estimated Expenditures to‐date $ 99,189 $ 150,000 Project Start : 7/1/2023 Estimated Completion
Description
The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced. In April 2021, the AC unit at City Hall broke down and was replaced. This project is contingent upon completion of IN2201 ‐ Energy Conservation, Generation, & Storage Assessment.
History, Status, or Impact if Delayed
In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 135,000Contingency $ 15,000 TOTAL USES $ 150,000
SOURCE(S)106 ‐ Measure S 2014 $ 150,000 TOTAL FUNDS $ 150,000
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Project Origin : Fowler Lot Re‐Use Committee Priority Score New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 922,746 $ ‐ $ ‐ $ 1,424,401 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 130,085
$ 838,860 $ 1,088,860 $ 83,886 $ 108,886 $ ‐ 922,746 $ ‐ $ ‐ $ 1,327,831 $ $ 922,746 $ 1,327,831 $ ‐ 922,746 $ ‐ $ ‐ $ 1,327,831 $ Estimated Project
Life cycle cost
FA1901 ‐ SENIOR CENTER AUXILIARY PARKING LOT
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.5, Goal CS.1, Policy GM.4.1Estimated Expenditures to‐date $ 96,570 $ 405,085 Project Start : 7/1/2020 Estimated Completion
Description
On February 2, 2021 City Council adopted Resolution 2021‐07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi‐benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components. On June 7, 2022, City Council directed staff to incorporate the installation of a solar canopy and backup battery system at the site.
History, Status, or Impact if Delayed
On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018‐67 to create the Fowler Lot Re‐use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018‐93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 405,085
Construction $ 250,000
Contingency $ 25,000
TOTAL USES $ 405,085
Design $ 130,085SOURCE(S)106 ‐ Measure S 2014 $ 405,085 756 of 829
Project Origin : Staff Recommendation Priority Score 35 New ExpansionReplacement X RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 112,500 $ 225,000 $ 12,500 $ 25,000 $ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ $ 125,000
$ 125,000
$ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ Estimated Project
Life cycle cost
FA1703 ‐ CITY HALL MODERNIZATION
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 125,000 Project Start : 7/1/2023 Estimated Completion
Description
To extend the useful life of the City hall building, there are several items that require attention including but not limited to carpet, flooring, window coverings, light fixtures, etc. The interior and exterior surfaces of the building require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 112,500Contingency $ 12,500 TOTAL USES $ 125,000
SOURCE(S)276 ‐ Growth Impact Fees $ 125,000 TOTAL FUNDS $ 125,000
106 ‐ Measure S 2014
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Project Origin : End of life cycle Priority Score 43
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 30,000 $ 60,000 $ 400,000 $ 800,000 $ 20,000 $ 40,000 $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ $ 450,000 $ 900,000 $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ Estimated Project Life
cycle cost
FA1702 ‐ CITYWIDE ROOF REPAIRS AND REPLACEMENT
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.1, Goal CS.9, Policy CS.9.1Estimated Expenditures to‐date $ ‐ $ 450,000 Project Start : 7/1/2023 Estimated Completion
Description
In October 2022, City staff received quotes for the rehabilitation of the roofs at City Hall, Public Safety Building, Senior Center, and the Water Pollution Control Plant. It was determined that the Public Safety building roof needs immediate replacement.
History, Status, or Impact if Delayed
In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in‐place roof assemblies.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 450,000
Construction $ 400,000Contingency $ 20,000 TOTAL USES $ 450,000
$ 450,000
Design $ 30,000
SOURCE(S)106 ‐ Measure S 2014 $ 450,000 758 of 829
Project Origin : Staff Recommendation Priority Score 65 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 75,000 $ 150,000 $ ‐
$ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ $ 75,000 $ 150,000 $ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
PA2301 ‐ TREE MITIGATION
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal HS.1Estimated Expenditures to‐date
$ ‐ $ 75,000 Project Start : 7/1/2023 Estimated Completion
Description
Per arborist recommendation, removal of trees in two unmaintained open spaces that were damaged as a result of recent severe storms. Staff will seek reimbursement through FEMA for this project.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 75,000 Contingency
TOTAL USES $ 75,000
TOTAL FUNDS $ 75,000
SOURCE(S)106 ‐ Measure S 2014 $ 75,000 759 of 829
Project Origin : Council Request Priority Score 34
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 135,000 $ 135,000 $ 15,000 $ 15,000 $ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ $ 150,000 $ 150,000 $ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
PA2202 ‐ SKATEPARK REHABILITATION
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.2, Goal CS.3, Policy CS 2.6 & 3.1, Policy GM.4.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2024 Estimated Completion
Description
The ramps at the skatepark have settled and need to be replaced.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ ‐Contingency $ ‐ TOTAL USES $ ‐
SOURCE(S)106 ‐ Measure S 2014 $ ‐ TOTAL FUNDS $ ‐
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Project Origin : Council Request Priority Score 15
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 65,000.00 $ ‐ $ ‐ $ 65,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 58,500 $ 58,500 $ 6,500 $ 6,500 $ ‐ 65,000 $ ‐ $ ‐ $ 65,000 $ $ 65,000 $ 65,000 $ ‐ 65,000 $ ‐ $ ‐ $ 65,000 $ Estimated Project
Life cycle cost
PA2201 ‐ POCKET PARKS ‐ GALBRETH RD.
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.3, Policy GM.4.1Estimated Expenditures to‐date
$ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
Installation of two ADA compliant benches and waste receptacles within two pocket parks at a suitable location on Galbreth Ave. A lot line adjustment may be required to develop the pocket parks.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028ConstructionContingency
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
TOTAL FUNDS $ ‐
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Project Origin : Beautification Adhoc Committee Priority Score 24 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ 100,000 100,000 $ 100,000 $ ‐ $ 435,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 90,000 90,000 $ 90,000 $ 380,000 $ $ 10,000 10,000 $ 10,000 $ 45,000 $ $ 100,000 100,000 $ 100,000 $ ‐ $ 425,000 $ $ 100,000 100,000 $ 100,000 $ 425,000 $ $ 100,000 100,000 $ 100,000 $ ‐ $ 425,000 $ Estimated Project
Life cycle cost
PA2101 ‐ INSTALLATION OF HIGH CAPACITY TRASH BINS
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.9, Policy CS.5.1, Policy CS.8.3, Goal SE.5Estimated Expenditures to‐date $ 10,000 $ 125,000 Project Start : 7/1/2023 Estimated Completion
Description
Installation of high capacity, solar powered compacting trash bins at City parks. There are several concerns related to high‐capacity trash bins ranging from the cost, proprietary accessories, software, and manual labor required to lift and remove heavy trash bags. To get the best value and uniformity at City parks, quotes were obtained from qualified vendors to complete a 6 month ‐ 1 year pilot project. Two bins have been ordered for installation and staff will monitor their performance and operations prior to order additional bins for other locations.
History, Status, or Impact if Delayed
In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean‐up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks. City Council approved a budget of $425k in FY 2021‐22 however staff recommended a pilot project to test the bins and subsequently a mid year budget adjustment was made by Council to reduce the appropriation to $125k for the remainder of FY 2022‐23.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 110,000Contingency $ 15,000 TOTAL USES $ 125,000
SOURCE(S)214 ‐ Solid Waste $ 125,000 TOTAL FUNDS $ 125,000
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Project Origin : Council Request Priority Score 33
New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 200,000.00 $ ‐ $ ‐ $ 200,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 180,000 $ 180,000 $ 20,000 $ 20,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ $ 200,000 $ 200,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ Estimated Project
Life cycle cost
PA1901 ‐ PINOLE VALLEY PARK SOCCER FIELD REHABILITATION Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.3, Policy CS 3.1, Policy GM.4.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.
History, Status, or Impact if Delayed
This project has been delayed pending the development of a Park Master Plan (CIP Project# IN1704).
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028ConstructionContingency
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
TOTAL FUNDS $ ‐
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Project Origin : Regulatory Requirement Priority Score 52 New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ 3,000,000 $ ‐ $ 3,150,000 $ : 6/30/2027
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 2,700,000 2,700,000 $
$ 300,000 $ 315,000 $ ‐ $ ‐ $ 3,000,000 $ ‐ $ 3,150,000 $ 3,000,000 $ 3,150,000 $ ‐ $ ‐ $ 3,000,000 $ ‐ $ 3,150,000 Estimated Project
Life cycle cost
SS2203 ‐ EFFLUENT OUTFALL
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 150,000 Project Start : 7/1/2023 Estimated Completion
Description
The Effluent Outfall project is intended to reduce pressure in the pipe during extreme storm events. Effluent pumping capacity of the treatment plant is limited by the capacity of the pipe size at the effluent outfall in Rodeo. Increasing the pipe size at the Effluent Outfall Eductor Station will increase the wet weather effluent pumping capacity and increase the lifespan of the effluent pipe by reducing the pressure in the line during storm events. This project requires coordination with Rodeo.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 150,000
ConstructionContingency $ 15,000 TOTAL USES $ 150,000
Design $ 135,000SOURCE(S)500 ‐ Sewer Enterprise Fund $ 150,000 764 of 829
Project Origin : Master Plan Priority Score 57
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ 800,000 800,000 $ 800,000 $ 800,000 $ 4,735,375 $ : 6/30/2027
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 80,000 80,000 $ 80,000 $ 80,000 $ 695,000 $ $ 640,000 640,000 $ 640,000 $ 640,000 $ 3,583,900 $ $ 80,000 80,000 $ 80,000 $ 80,000 $ 421,100 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,700,000 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,100,000 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,700,000 $ Estimated Project Life
cycle cost
SS2201 ‐ SANITARY SEWER REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ 35,375 $ 1,500,000 Project Start : 7/1/2022 Estimated Completion
Description
Various improvements to the Sanitary Sewer collection system, as identified in the Sanitary Sewer Collection System Master Plan.
History, Status, or Impact if Delayed
On October 4, 2022, City staff released an RFP for preliminary engineering design services for phase 1 of the Pinon project described in the City’s recently adopted Sanitary Sewer Master Plan. On January 18, 2023, a one‐year contract was executed with West Valley Construction Company, Inc. for the work.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 375,000Construction $ 1,023,900Contingency $ 101,100 TOTAL FUNDS $ 1,500,000
TOTAL USES $ 1,500,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 900,000276 ‐ Growth Impact Fees $ 600,000 765 of 829
Project Origin : End of life cycle Priority Score 46
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 315,000
$ 67,500$ 42,500 $ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ $ 425,000
$ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ Estimated Project Life
cycle cost
SS2101 ‐ SECONDARY CLARIFIER REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 425,000 Project Start : 7/1/2023 Estimated Completion
Description
The Water Pollution Control Plant (WPCP) has five secondary clarifiers which slow the flow to allow the microorganisms and other solids to settle to the bottom of the clarifier where they can be returned to aeration tanks to continue treating waste.
History, Status, or Impact if Delayed
Secondary Clarifiers 1 and 2 (SC1 and SC 2) were constructed in the early 1970s and are peripheral feed clarifiers. Secondary Clarifiers 3 and 4 (SC 3 and SC 4) were constructed in the early 1980s and are center feed clarifiers. Secondary Clarifier 5 (SC 5) was constructed in early 2000 and is a center feed, flocculator clarifier. In the first quarter of FY 2022‐23, a preliminary inspection of the center column of the SC 5 was completed to examine the current condition and determine the scope of work for rehabilitation. In the second quarter of FY 2022‐23, it was determined that SC 3 & SC 4 also require rehabilitation. Previously, this project was titled, "Secondary Clarifier ‐ Center Column Rehabilitation" which only focused on the rehabilitation work required for SC 5.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction SC 5 $ 315,000Construction SC 3, SC 4 $ 67,500 Contingency $ 42,500
TOTAL FUNDS $ 425,000
TOTAL USES $ 425,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 425,000 766 of 829
Project Origin : Staff Recommendation Priority Score 41 New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 85,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 45,000
$ 5,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ $ 50,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ Estimated Project
Life cycle cost
SS2102 ‐ AIR RELEASE VALVE REPLACEMENTS
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ 35,000 $ 50,000 Project Start : 7/1/2022 Estimated Completion
Description
There are several air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve.
History, Status, or Impact if Delayed
Staff has received quotes to replace three air relief valves by the end of FY 2022‐23.
General Plan Goals/Policies
Construction $ 45,000Contingency $ 5,000 Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 50,000
TOTAL USES $ 50,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 50,000 767 of 829
Project Origin : Regulatory Requirement Priority Score 49 New ExpansionReplacement X RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 6,000
$ 85,000
$ 9,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ $ 100,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ Estimated Project Life
cycle cost
SS2002 ‐ WATER POLLUTION CONTROL PLANT LAB REMODEL
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.1, Policy CS.2.6Estimated Expenditures to‐date $ ‐ $ 100,000 Project Start : 7/1/2023 Estimated Completion
Description
The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole ‐ Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 6,000Construction $ 85,000 Contingency $ 9,000
TOTAL FUNDS $ 100,000
TOTAL USES $ 100,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 100,000 768 of 829
Project Origin : End of life cycle Priority Score 50
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 2,254,000 $ ‐ $ 3,329,000 $ 6,783,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 425,000 250,000 $
$ 2,161,000 1,100,000 $ 4,061,000 $ $ 400,000 154,000 $ 654,000 $ $ ‐ 1,254,000 $ ‐ $ 2,811,000 $ 5,140,000 $ 500 ‐ Sewer Enterprise Fund 2,254,000 $ 3,329,000 $ 6,783,000 $ $ ‐ 2,254,000 $ ‐ $ 3,329,000 $ 6,783,000 $ Estimated Project Life
cycle cost
SS1702 ‐ SEWER PUMP STATION REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 1,200,000 Project Start : 7/1/2023 Estimated Completion
Description
The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated. The two pump stations are located on San Pablo Ave. and Hazel St. In FY 2019/20, this project was renamed to include both pump stations. Previously, this project was titled, “Hazel Street Sewer Pump Rehabilitation.” History, Status, or Impact if Delayed
The City recently completed a Sanitary Sewer Master Plan. In FY 2023‐24, the Hazel Street Lift Station will be replaced, followed by the replacement of the San Pablo Ave. Lift Station. The Hazel Street Lift Station will be replaced in coordination with RO1802.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 175,000Construction $ 800,000Contingency $ 100,000 TOTAL FUNDS $ 1,200,000
TOTAL USES $ 1,075,000
SOURCE(S)
$ 1,200,000
769 of 829
Project Origin : Staff Recommendation Priority Score 33 New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 700,000 $ ‐ $ ‐ $ 700,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 135,000 $ 135,000 $ 500,000 $ 500,000 $ 65,000 $ 65,000 $ ‐ 700,000 $ ‐ $ ‐ $ 700,000 $ $ 700,000 $ 700,000 $ ‐ 700,000 $ ‐ $ ‐ $ 700,000 $ Estimated Project Life
cycle cost
SW2001 ‐ ROBLE ROAD STORM DRAINAGE IMPROVEMENTS
Functional Area : Stormwater
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.7, Policy CS.7.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028DesignConstructionContingency TOTAL FUNDS $ ‐
TOTAL USES $ ‐
SOURCE(S)106 ‐ Measure S 2014
770 of 829
Project Origin : Development Driven Priority Score 52
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 486,732 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 8,276
$ 392,565
$ 39,257
$ ‐ ‐ $ ‐ $ ‐ $ 440,098 $ 106 ‐ Measure S 2014 $ 382,098
276 ‐ Growth Impact Fees $ 58,000
$ ‐ ‐ $ ‐ $ ‐ $ 440,098 $ Estimated Project Life
cycle cost
SW1901 ‐ HAZEL STREET STORM DRAIN IMPROVEMENTS
Functional Area : Stormwater
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.7, Policy CS.7.1Estimated Expenditures to‐date $ 46,634 $ 440,098 Project Start : 7/1/2020 Estimated Completion
Description
The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 8,276 Construction $ 392,565Contingency $ 39,257 TOTAL FUNDS $ 440,098
TOTAL USES $ 440,098
SOURCE(S)
$ 58,000
$ 382,098
771 of 829
Project Origin : Staff Recommendation Priority Score 36 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ 400,000 400,000 $ ‐ $ ‐ $ 919,900 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 400,000 400,000 $ 910,000 $ $ 400,000 400,000 $ ‐ $ ‐ $ 910,000 $ 106 ‐ Measure S 2014 $ 400,000 400,000 $ $ ‐
TOTAL FUNDS 110,000 $ $ 400,000 400,000 $ ‐ $ ‐ $ 910,000 $ Construction $ 110,000
TOTAL USES 110,000 $
SOURCE(S)
$ 110,000
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 9,900 $ 110,000 Project Start : 07/01/2022 Estimated Completion
Description
This project will install striped bulbouts with flexible bollards, high visibility crosswalks and pavement markings, and yield road signage at two intersections (Pear and Plum) on Tennent Ave. In addition, a Rectangular Rapid‐Flashing Beacon (RRFB) will be installed at Tennent Ave. & Plum St. On October 18, 2022, City Council received information and a presentation on traffic safety issues at these intersections. On February 21, 2023, City Council approved $110,000 in immediate improvements on Tennent Ave. at the Pear and Plum intersections.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Estimated Project
Life cycle cost
RO2304 ‐ SAFETY IMPROVEMENTS AT TENNENT AVE./PEAR & PLUM Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
772 of 829
Project Origin : Staff Recommendation Priority Score 33 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 154,302 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 154,302
$ ‐ ‐ $ ‐ $ ‐ $ 154,302 $ 106 ‐ Measure S 2014 $ 154,302
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 154,302 $ Estimated Project
Life cycle cost
RO2303 ‐ PINOLE SMART SIGNALS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ 154,302 Project Start : 7/1/2023 Estimated Completion
Description
The Smart Signals project will develop, manage, and implement ITS initiatives that improve the safety and efficiency of multimodal mobility, maximize highway and arterial system throughput, and improve operational efficiency, safety, and reduce environmental impact throughout Contra Costa County. Contra Costa Tranportation Authority is the project lead and will coordinate the project throughout the county. Twelve traffic signals have been identified as candidates for the Smart Signals project. These signals are located on Pinole arterial roadways (Appian Way & San Pablo Avenue).
History, Status, or Impact if Delayed
Deployment of the Smart Signals Project is expected to result in operational and safety improvements for all modes of transportation, such as decrease in travel time and total delay, reduction in number of stops and secondary accidents, reduction of fuel consumption and greenhouse gas emissions, and reduction of response time for emergency vehicles. The initial cost estimate of construction is $1,499,829 of which CCTA will receive $1,345,527 in OBAG funds. The City's match requirement is $154,302.
General Plan Goals/Policies
Construction $ 154,302
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 154,302
$ 154,302
TOTAL USES $ 154,302
SOURCE(S)
773 of 829
Project Origin : Staff Recommendation Priority Score 38 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 275,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 265,000
$ 10,000
$ ‐ ‐ $ ‐ $ ‐ $ 275,000 $ $ 239,040
$ 35,960
$ ‐ ‐ $ ‐ $ ‐ $ 275,000 $ Estimated Project
Life cycle cost
RO2302 ‐ SAFETY IMPROVEMENTS ON ARTERIAL ROADWAYS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ 275,000 Project Start : 7/1/2023 Estimated Completion
Description
This project will install pedestrian crossing enhancements at three mid‐block crossings on arterial roadways. The enhancements include continental markings, median refuge islands, advanced stop bars and Rectangular Rapid Flash Beacons. The three mid‐block crossings are: San Pablo Ave. & Third Ave.; San Pablo Ave. & Quinan St.; and Pinole Valley Road & Savage Ave.
History, Status, or Impact if Delayed
Funding for improvements was secured through Cycle 11 HSIP grant funds.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
$ 35,960
TOTAL FUNDS $ 275,000
$ 10,000
TOTAL USES $ 275,000
SOURCE(S)106 ‐ Measure S 2014ConstructionContingency
$ 265,000
215 ‐ Grant: HSIP $ 239,040
774 of 829
Project Origin : Pavement Management Program Priority Score 34 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 250,000 $ ‐ $ ‐ $ 250,000 $ : 6/30/2028
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 25,000 $ 25,000 $ 200,000 $ 200,000 $ 25,000 $ 25,000 $ ‐ 250,000 $ ‐ $ ‐ $ 250,000 $ 325 ‐ City Street Improvements $ 250,000 $ 250,000 TOTAL FUNDS ‐ $ $ ‐ 250,000 $ ‐ $ ‐ $ 250,000 $ TOTAL USES ‐ $
SOURCE(S)DesignConstructionContingency
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
Based on the most current P‐TAP report and field inspections, various segments will be recommended annually for rehabilitation. Recommended treatment include patch paving, slurry seal, cape seal, mill and fill. This project includes two projects which appeared in previous CIP's known as RO2501 and RO2401.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Estimated Project
Life cycle cost
RO2301 ‐ ROAD REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
775 of 829
Project Origin : Council Request Priority Score 27
New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 170,000 $ ‐ $ ‐ $ 170,000 $ : 6/30/2028
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 30,000 $ 30,000 $ 120,000 $ 120,000 $ 20,000 $ 20,000 $ ‐ 170,000 $ ‐ $ ‐ $ 170,000 $ 100 ‐ General Fund $ 170,000 $ 170,000 $ ‐ 170,000 $ ‐ $ ‐ $ 170,000 $ Summary of Capital Cost
Budget
Estimated Project
Life cycle cost
RO2107 ‐ BRANDT ST. IMPROVEMENTS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.4, Goal CS.10, Policy CS.10.2, Policy GM.3.3, Goal CS.10Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2024 Estimated Completion
Description
Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS ‐ $
DesignConstructionContingency
TOTAL USES ‐ $
SOURCE(S)
Projected Budget
776 of 829
Project Origin : Pavement Management Program Priority Score 43 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ 655,000 $ ‐ $ ‐ $ ‐ $ 692,805 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 814
$ 623,000 $ 623,000 $ 32,000 $ 32,000 $ 655,000 $ ‐ $ ‐ $ ‐ $ 655,814 $ 381,082 $ 381,082 500 ‐ Sewer Enterprise Fund $ 106,597 $ 107,411 325 ‐ City Street Improvements $ 167,321 $ 167,321 $ 655,000 $ ‐ $ ‐ $ ‐ $ 655,814 Estimated Project
Life cycle cost
RO2102 ‐ TENNENT AVE. REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 36,991 $ 814 Project Start : 7/1/2020 Estimated Completion
Description
The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
History, Status, or Impact if Delayed
In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway. The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost‐effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project. In addition, this project is being coordinated with RO1902 for efficient implementation.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 814 ConstructionContingency
TOTAL USES $ 814
SOURCE(S)200 ‐ Gas Tax
TOTAL FUNDS $ 814
$ 814
777 of 829
Project Origin : Pavement Management Program Priority Score 37 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 1,686,845 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 27,222
$ 1,465,530
$ 162,835
$ ‐ ‐ $ ‐ $ ‐ $ 1,655,587 $ $ 896,963
377 ‐ Arterial Streets Rehabilitation $ 758,624 $ ‐ ‐ $ ‐ $ ‐ $ 1,655,587 $ $ 758,624
TOTAL FUNDS 1,655,587 $
TOTAL USES 1,655,587 $
SOURCE(S)200 ‐ Gas Tax $ 896,963Design $ 27,222Construction $ 1,465,530 Contingency $ 162,835
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 31,258 $ 1,655,587 Project Start : 7/1/2021 Estimated Completion
Description
The project is currently in the design phase and aims to maximize the funding available to complete rehabilitation work beginning at the southern city limit on Pinole Valley Road to the bridge west of Savage Ave. The project will include replacement, modification, or installation of a ADA compliant curb ramps, road rehabilitation, and striping.
History, Status, or Impact if Delayed
Based on the 2019 P‐TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations were further validated through a comparative pavement analysis and coring samples to explore additional treatment options which are not discussed in the P‐TAP report. This will allow the City to optimize the available funding. The section of roadway selected based on the analysis was Pinole Valley Road from the southern city limits.
General Plan Goals/Policies
Estimated Project
Life cycle cost
RO2101 ‐ ARTERIAL REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
778 of 829
Project Origin : Staff Recommendation Priority Score 50 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 1,405,672 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 14,628
$ 1,020,000
$ 330,372
$ ‐ ‐ $ ‐ $ ‐ $ 1,365,000 $ $ 44,700
Unfunded $ 1,320,300
$ ‐ ‐ $ ‐ $ ‐ $ 1,365,000 $ Estimated Project
Life cycle cost
RO1902 ‐ PEDESTRIAN IMPROVEMENTS AT TENNENT AVE. near RXR Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 40,672 $ 1,365,000 Project Start : 7/1/2020 Estimated Completion
Description
In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
History, Status, or Impact if Delayed
WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. City staff also submitted an OBAG 3 application in July 2022 to compete for funding for this project. If awarded, the City will need a match of $345k.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 14,628 Construction $ 1,020,000
Contingency $ 330,372
$ 1,320,300
TOTAL FUNDS $ 1,365,000
TOTAL USES $ 1,365,000
SOURCE(S)
325 ‐ Grant: STMP Fees $ 44,700 779 of 829
Project Origin : Development Driven Priority Score 29
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 200,000 $ 200,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ $ 50,000 $ 50,000 Unfunded 150,000 $ $ 150,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ Estimated Project Life
cycle cost
RO1802 ‐ HAZEL STREET GAP CLOSURE (SUNNYVIEW)
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.1, Policy CE.1.1, Policy CE.1.4, Policy CE.1.5, Goal CE.3, Policy CS.2.6, Goal HS.1, Goal HS.3, Policy HS 3.4, Goal HS.6Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2021 Estimated Completion
Description
A developer has proposed to develop on a vacant lot identified as APN 402‐013‐060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive ‐ West end of Hazel St.
History, Status, or Impact if Delayed
CIP Project SW1901 must be completed prior to this project.
General Plan Goals/Policies
Construction
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ ‐
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
780 of 829
Project Origin : Council Request Priority Score 43
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 750,229 $ : 12/31/2023
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ ‐
$ 607,348
$ 65,081
$ ‐ ‐ $ ‐ $ ‐ $ 672,429 $ 106 ‐ Measure S 2014 $ 193,029325 ‐ Grant: TDA Article 3 $ 129,400215 ‐ Grant: OBAG $ 350,000 $ ‐ ‐ $ ‐ $ ‐ $ 672,429 $ Estimated Project
Life cycle cost
RO1714 ‐ SAFETY IMPROVEMENTS AT APPIAN WAY AND MARLESTA RD.
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 77,800 $ 672,429 Project Start : 7/1/2020 Estimated Completion
Description
The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project. Grant funds were secured through WCCTAC, Transportation Development Act, and OBAG to complete this project. In October 2023, City Council awarded a construction contract to Gruendl Inc.
History, Status, or Impact if Delayed
The City secured grant funds to install a traffic signal at this intersection instead of a HAWK.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 672,429
$ 193,029$ 129,400 Design $ ‐
Construction $ 607,348Contingency $ 65,081 TOTAL USES $ 672,429
SOURCE(S)
$ 350,000
781 of 829
Project Origin : End of life cycle Priority Score 55
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 28,800,000 $ ‐ $ ‐ $ 31,884,899 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 4,150,000 $ 4,283,579 $ 1,840,583
$ 24,650,000 $ 24,650,000
$ ‐ 28,800,000 $ ‐ $ ‐ $ 30,774,162 $ $ 41,394
$ 1,499,189
$ 28,800,000 $ 28,800,000
$ ‐ 28,800,000 $ ‐ $ ‐ $ 30,774,162 $ Estimated Project
Life cycle cost
RO1710 ‐ SAN PABLO AVENUE BRIDGE OVER BNSF RAILROAD
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.3.3, Goal H.3, Policy H.3.1, Goal CE.3, Goal CE. 7, Policy CE.7.3, Goal CS.10.Estimated Expenditures to‐date $ 1,110,737 $ 1,974,162
Project Start : 7/1/2017 Estimated Completion
Description
The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded and Unprogrammed project list.
History, Status, or Impact if Delayed
The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP. In October 2022, a draft type selection report was submitted to Caltrans for review. This report is the first step to request additional funding allocations from the Caltrans HBP to complete the PS&E phase and construction phase of the project.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Project Management $ 133,579Planning & DesignConstruction ‐ $ 1,840,583
TOTAL USES $ 1,974,162
SOURCE(S)325 ‐ Grant: HBP $ 41,394 $ 1,499,189
$ 300,000
TOTAL FUNDS $ 1,974,162
$ 133,579
325 ‐ Grant: STMP Fees215 ‐ Grant: TLC106 ‐ Measure S 2014Unfunded 782 of 829
Project Origin : Council Request Priority Score 33
New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 100,000 $ ‐ $ ‐ $ 100,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 10,000 $ 10,000 $ 80,000 $ 80,000 $ 10,000 $ 10,000 $ ‐ 100,000 $ ‐ $ ‐ $ 100,000 $ $ 100,000 $ 100,000 TOTAL FUNDS ‐ $ $ ‐ 100,000 $ ‐ $ ‐ $ 100,000 $ DesignConstructionContingency
TOTAL USES ‐ $
SOURCE(S)200 ‐ Gas Tax
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
Description
As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road ‐ from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.
History, Status, or Impact if Delayed
General Plan Goals/Policies
$ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Estimated Project
Life cycle cost
RO1708 ‐ PINOLE VALLEY ROAD IMPROVEMENTS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date 783 of 829
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 200,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ $ 200,000
$ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ Estimated Project Life
cycle cost
IN2301 ‐ FACILITIES & REAL ESTATE MASTER PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Estimated Expenditures to‐date
$ ‐ $ 200,000 Project Start : 7/1/2023 Estimated Completion
Description
The facilities master plan will serve as a roadmap for achieving identified strategic objectives to improve service delivery and utilization of real estate and facility assets. The masterplan will serve to aid decision‐making on capital improvements for a defined list of City owned facilities and provide information on potential major maintenance needs (e.g., repairs vs. replace) as applicable.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 200,000Contingency TOTAL USES $ 200,000
TOTAL FUNDS $ 200,000
SOURCE(S)106 ‐ Measure S 2014 $ 200,000 784 of 829
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 50,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ $ 50,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ Estimated Project Life
cycle cost
IN2201 ‐ ENERGY CONSERVATION, GENERATION AND STORAGE ASSESSMENT Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1 & CS.9, Policy CS.9.1, Goal SE.3, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 50,000 Project Start : 7/1/2022 Estimated Completion
Description
An energy optimization assessment to identify energy conservation measures, renewable energy generation, and storage opportunities. This audit will help the City identify and develop energy investment initiatives for facilities.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 50,000 Contingency
TOTAL FUNDS $ 50,000
TOTAL USES $ 50,000
SOURCE(S)106 ‐ Measure S 2014 $ 50,000 785 of 829
Project Origin : Council Request Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 170,000 $ ‐ $ ‐ $ 200,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 30,000
$ 170,000 $ 170,000 $ ‐ 170,000 $ ‐ $ ‐ $ 200,000 $ $ 170,000 $ 200,000 TOTAL FUNDS 30,000 $ $ ‐ 170,000 $ ‐ $ ‐ $ 200,000 $ TOTAL USES 30,000 $
SOURCE(S)100 ‐ General Fund $ 30,000Design $ 30,000 Construction
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.4.1, Policy CS.2.6, Goal CS.9, Goal HS.4Estimated Expenditures to‐date $ ‐ $ 30,000 Project Start : 7/1/2023 Estimated Completion
Description
During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will: 1) identify critical facilities in need of back‐up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back‐up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.
History, Status, or Impact if Delayed
The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators.
General Plan Goals/Policies
Estimated Project Life
cycle cost
IN2101 ‐ EMERGENCY POWER FOR CRITICAL FACILITIES
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
786 of 829
Project Origin : Council Request Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 60,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 60,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 60,000 $ $ 60,000
$ ‐ ‐ $ ‐ $ ‐ $ 60,000 $ Estimated Project Life
cycle cost
IN2102 ‐ MUNICIPAL BROADBAND FEASIBILITY
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.11, Policy CS.11.2, Policy CS.11.5Estimated Expenditures to‐date $ ‐ $ 60,000 Project Start : 7/1/2022 Estimated Completion
Description
A feasibility study to understand the high speed (broadband) connectivity available to community residents, businesses, and other organizations in terms of coverage, speed, and cost; determine whether there are gaps relative to modern standards; if there are gaps, identify and assess potential City interventions (including public‐private partnerships) with respect to cost, effectiveness, and feasibility; and make a recommendation regarding next City steps on digital connectivity as appropriate.
History, Status, or Impact if Delayed
Staff released an Request for Proposals for this effort on April 11, 2023.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 60,000 Contingency
TOTAL FUNDS $ 60,000
TOTAL USES $ 60,000
SOURCE(S)106 ‐ Measure S 2014 $ 60,000 787 of 829
Project Origin : Council Request Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 140,000 $ $ ‐ $ ‐ $ 200,000 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 140,000 $ 200,000 $ ‐
$ 140,000 $ ‐ $ ‐ $ ‐ $ 200,000 $ 140,000 $ 200,000 $ 140,000 $ ‐ $ ‐ $ ‐ $ 200,000 Estimated Project
Life cycle cost
IN2103 ‐ RECYCLED WATER FEASIBILITY
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy OS.8.1, Policy OS.8.7, Goal SE.9, Policy SE.9.1, Policy SE.9.4Estimated Expenditures to‐date $ ‐ $ 60,000 Project Start : 7/1/2022 Estimated Completion
Description
A feasibility study will allow the City to plan and phase the construction of future recycled water distribution system infrastructure. The study will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning‐level cost options for the phased system.
History, Status, or Impact if Delayed
Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole‐Hercules and Rodeo wastewater treatment plants was among the recommended non‐potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 60,000Contingency TOTAL FUNDS $ 60,000
TOTAL USES $ 60,000
SOURCE(S)100 ‐ General Fund $ 60,000 788 of 829
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 100,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ 325 ‐ Grant: STMP Fees $ 100,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ Estimated Project Life
cycle cost
IN2105 ‐ APPIAN WAY COMPLETE STREETS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ 100,000 Project Start : 7/1/2023 Estimated Completion
Description
Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. In December 2021, City Council approved a Cooperative Funding Agreement with WCCTAC to receive STMP funds to complete preliminary design for this project.
History, Status, or Impact if Delayed
This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.
General Plan Goals/Policies
Engineering Design $ 100,000
TOTAL USES $ 100,000
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028SOURCE(S)
$ 100,000
TOTAL FUNDS $ 100,000
789 of 829
Project Origin : TAPS Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 188,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 170,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 170,000 $ $ 170,000
$ ‐ ‐ $ ‐ $ ‐ $ 170,000 $ Estimated Project
Life cycle cost
IN2106 ‐ ACTIVE TRANSPORTATION PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal GM.1, Goal GM.3, Policy GM.3.2, Policy CE.1.4, Policy CE.8.2, Goal CS.10Estimated Expenditures to‐date $ 18,000.00 $ 170,000
Project Start : 7/1/2022 Estimated Completion
Description
Development of an Active Transportation Plan will act as a guide for active mobility within and around Pinole. The Plan will identify an integrated network of walkways and bikeways that connect Pinole neighborhoods and communities to employment, education, commercial, recreational, and tourist destinations. The plan will prioritize a set of connected projects, that when fully implemented, will increase active transportation opportunities and make it safe and more convenient for people to walk, bike, and use non‐auto forms of travel.
History, Status, or Impact if Delayed
In March 7, 2023, City Council awarded a contract to GHD for the preparation of a Park Master Plan.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 170,000Contingency TOTAL FUNDS $ 170,000
TOTAL USES $ 170,000
SOURCE(S)100 ‐ General Fund $ 170,000 790 of 829
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 175,000 $ $ ‐ $ ‐ $ 250,000 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 175,000 $ 250,000 $ ‐
$ 175,000 $ ‐ $ ‐ $ ‐ $ 250,000 $ 175,000 $ 250,000 $ 175,000 $ ‐ $ ‐ $ ‐ $ 250,000 Estimated Project
Life cycle cost
IN1703 ‐ STORM DRAINAGE MASTER PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Policy CS.7.1Estimated Expenditures to‐date $ 75,000
Project Start : 7/1/2020 Estimated Completion
Description
Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 75,000Contingency TOTAL FUNDS $ 75,000
TOTAL USES $ 75,000
SOURCE(S)106 ‐ Measure S 2014 $ 75,000 791 of 829
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 165,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 150,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 150,000 $ $ 150,000
$ ‐ ‐ $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
IN1704 ‐ PARK MASTER PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.3, Policy CS.3.1Estimated Expenditures to‐date
$ 15,000.00 $ 150,000
Project Start : 7/1/2020 Estimated Completion
Description
This project will prepare a citywide master plan to address the city's long‐term needs and goals for parks, recreation, and open space. The master plan will identify the City’s current parks and recreation assets,determine the City’s future parks and recreation needs and priorities, and recommendcapital, operational, and financial strategies to meet the City’s needs.
History, Status, or Impact if Delayed
In early 2022, City staff issued a Request for Proposals (RFP) to solicit bids to prepare the master plan. On December 20, 2022, the City Council awarded a contract to RJM Design Group for the preparation of the City's Master Plan. The consultant partcipated in a kick off meeting with staff in April 2023.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 150,000Contingency TOTAL FUNDS $ 150,000
TOTAL USES $ 150,000
SOURCE(S)106 ‐ Measure S 2014 $ 150,000 792 of 829
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
UNFUNDED PROJECTS
# Unfunded Projects
UF001 Railroad Avenue Bridge Removal and Replacement
UF002 Electric Vehicle Charging Stations in City lots
UF003 Parking lot resurfacing
UF004 LLAD Landscape Restoration and Improvement
UF005 Dog Park Restroom Replacement
UF006 Dog Park resurfacing and fencing improvements
UF007 Eucalyptus Grove Restoration
UF008 Fernandez Park Baseball grandstand improvement
UF009 Repave Trails
UF010 ADA Ramps
UF011 Appian Complete Streets
UF012 Pedestrian Bridge Maintenance (formerly known as Bridge Maintenance) UF013 Fernandez Park Improvements
UF014 Pavement Maintenance
UF015 I-80/Pinole Valley Rd. Interchange Improvements
UF016 Shale Hill Retaining wall and sidewalk gap
UF017 Sidewalks gaps
UF018 Signal System Upgrades
UF019 Pinon-1
UF020 Pinon-2
UF021 Tennent-1
UF022 Tennent-2
UF023 Tree Master Plan
UF024 San Pablo Avenue Bridge over BNSF Railroad
UF025 Installation of Solar at City Facilities
UF026 All access weather roads
UF027 Faria House Renovations
UF028 San Pablo Avenue Complete Streets
UF029 Signalized Intersections
UF030 Pedestrian Safety at Signalized Intersections
UF031 Safety at Unsignalized Intersections
UF032 Roadway Segments #1
UF033 Roadway Segments #2
UF034 Roadway Segments #3
UF035 Vehicular Bridge Maintenance
Legend:
New unfunded projects added
793 of 829
UF001 - Railroad Avenue Bridge Removal and Replacement
Project Information
The Contra Costa County Flood Control and
Water Conservation District has advised
removal of the Railroad Avenue Bridge. The
bridge is a flood barrier. The first step is to
determine if the City of Pinole is the responsible
agency for this project.
UF002 - Electric Vehicle Charging Stations in City lots Project Information
Origin: Staff Recommendation
Budget Unit: Roads/Sanitary Sewer/
Stormwater
Cost Estimate:
Potential Funding Sources:
Priority Score: 11
The City desires to promote and encourage the
use of electric vehicles. With increased adoption
of alternative fuel vehicles, the need for
charging infrastructure is growing. The City
wishes to install charging stations in city owned
parking lots. The first step is to complete a load
study at City owned parking lots to determine
the electrical capacity at each site. There may
be significant electrical upgrades necessary to
install charging stations. Electrical capacity and
siting determine ultimately determine the cost of
each project. There are incentives available for
the charging equipment.
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources: Bay Area
Air Quality Management District, West
Contra Costa Transportation Authority,
Marin Clean Energy
Priority Score: 43
794 of 829
UF003 - Parking lot resurfacing
Project Information
This project is to maintain and enhance
existing City owned parking facilities and
infrastructure, to increase parking supply,
and to support ongoing multi-modal and
streetscape improvements. Improvements
include saw cutting and demolition,
pavement removal, earthwork, pavement
installation, curb and gutter, striping, and
signage.
UF004 - LLAD Landscape Restoration and Improvement
Project Information
Origin: Staff Recommendation
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources:
Priority Score: 32
The Pinole Valley Road Landscape and Lighting
Assessment District was formed in 2008. The
City installed various improvements on Pinole
Valley Road between Henry Avenue and
Ramona Street. The district provides
maintenance to traffic signals, streetlights,
median landscaping, irrigation for landscaping,
electricity to traffic signals and streetlights, and
graffiti removal. This project will maintain and
restore turf, shrubs, plants and trees within the
District. In FY 2022/23, this work was completed
for Zone A (between I-80 and Henry Ave.)
Origin: LLAD Report
Budget Unit: LLAD
Cost Estimate:
Potential Funding Sources: Fund 345
& 348
Priority Score: 27
795 of 829
UF005 - Dog Park Restroom Replacement
Project Information
The existing restroom located at the Dog
Park is beyond its useful life and requires
replacement.
UF006 - Dog Park resurfacing and fencing improvements
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate: $200,000
Potential Funding Sources:
Priority Score: 36
Resurfacing and fencing improvements
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate: $75,000
Potential Funding Sources:
Priority Score: 36
796 of 829
UF007 - Eucalyptus Grove Restoration
Project Information
The open space located between the Old Town
area between John St. and Pinole Valley Road
is forested with Eucalyptus trees. In 2014, a
Safety Inspection was conducted by a
consultant. A total of 8 trees were
recommended for removal, and root crown
excavation was recommended for 3 trees. 2
trees were determined to be hollow and
recommended for further investigation to
evaluate the level of internal decay. In 2018, the
City hired a company to remove 20 Eucalyptus
trees in the area. There are still many trees left
and many of the prior trees were felled with the
trunks remaining on site. This project will
remove the remaining trees, both standing and,
on the ground, and regreen this area with native
trees.
UF008 - Fernandez Park Baseball grandstand improvement
Project Information
Origin: Council Request
Budget Unit: Parks
Cost Estimate: $150,000
Potential Funding Sources:
Priority Score: 22
The current grandstand is aging and
requires increased maintenance to
maintain its serviceability.
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate: $250,000
Potential Funding Sources:
Priority Score: 27
797 of 829
UF009 - Repave Trails
Project Information
The City’s goal is to develop safe,
connected, and comfortable bicycle and
pedestrian facilities for people of all ages
and abilities. Repaving trails will enhance
trail access from the City’s roadway
network to encourage alternative modes of
transportation. The Active Transportation
Plan is underway and will identify a trail
network and recommend improvements.
UF010 - ADA Ramps
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
Priority Score: 25
This project involves removing barriers to
accessibility for persons using wheelchairs
or other personal assistance devices and
improving pedestrian accessibility and
safety by reconstructing or upgrading curb
ramps at various locations throughout the
City.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 49
798 of 829
UF011 - Appian Complete Streets
Project Information
This project will provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated
El Sobrante to about 1500 lineal feet north
of the city limit within the City of Pinole.
The City received STMP funds
from West Contra Costa Transportation
Authority for preliminary design. The
construction phase remains unfunded.
UF012 - Pedestrian Bridge Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $970,000
Potential Funding Sources:
Priority Score: 30
Maintenance of pedestrian bridges as
identified in the Pedestrian Bridge
Inspection Reports completed by Quincy
Engineering, Inc. In FY 2023/24 there is
$50,000 budgeted in the operating budget
for maintenance activities.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $224,700
Potential Funding Sources:
Priority Score: 22
799 of 829
UF013 - Fernandez Park Improvements
Project Information
Renovations to the baseball field to
decrease water and energy usage and
increase accessibility and safety.
UF014 - Pavement Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $850,000
Potential Funding Sources:
Priority Score: 24
The City uses a pavement management
software known as StreetSaver to
strategize the most cost effective method
to extend the pavement life. Pavement
Maintenance is necessary to maintain the
City’s pavement network. Deferred
maintenance results in increased costs
over time.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $42,000,000
Potential Funding Sources: Fund 200
and Fund 106
Priority Score: 25
800 of 829
UF015 - I-80/ Pinole Valley Rd. Interchange Improvements Project Information
This project will widen Pinole Valley Road
ramp terminal intersections at I-80 to
provide a dedicated right turn lane to the
eastbound and westbound I-80 on ramps.
This project will also provide crossing
enhancements at the Pinole Valley Road
and I-80 intersection.
UF016 - Shale Hill Retaining wall and sidewalk gap
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $10,959,000
Potential Funding Sources:
Priority Score: 9
Shale Hill is located on San Pablo Ave.
near Oak Ridge Road. The cut slope
above the pavement is comprised of shale
which is loose and sloughs onto the road.
There is no sidewalk in this area because
the toe of the embankment is uncontrolled
and there is inadequate space to
accommodate a sidewalk. Staff has not
been successful in securing grant funds for
this project.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 9
801 of 829
UF017 - Sidewalk gaps
Project Information
This project will address sidewalk gaps by
installing public sidewalks where sidewalks
are missing on one or both sides of the
street. This work will be coordinated with
other construction projects. Sidewalk gaps
often exist in places with site constraints
(i.e. right of way, grade/slopes, or utility
conflicts) or are adjacent to properties that
have been required to provide sidewalks in
the past due to land uses or ownerships.
Locations for repair will be selected based
on site conditions, pedestrian safety, and
adjacent property attributes.
UF018 - Signal System Upgrades
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 16
This project will upgrade various aspects
of the City’s traffic signal system including:
traffic signal controller equipment, vehicle
detection, traffic signal arms and heads,
battery backup systems, and
communications systems to reduce
congestion and improve safety for the
Pinole community.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 16
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UF019 - Pinon-1
Project Information
This project involves replacement of the
approximately pipeline along San Pablo
Ave., Roble Ave., Pinon Ave, and Orleans
Avenue. In FY 2022/23, the City
contracted with a consultant to complete
phase 1 of preliminary engineering and
design for this project.
UF020 - Pinon-2
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate: $4,482,000
Potential Funding Sources:
Priority Score: 59
This project involves replacement of the
approximately pipeline along San Pablo
Ave., Pinon Ave, Appian Way, and
Meadow Avenue.
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate: $1,866,000
Potential Funding Sources:
Priority Score: 59
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UF021 - Tennent-1
Project Information
This project includes the replacement of
pipeline along Tennent Avenue and inside
the Water Pollution Control Plan.
UF022 - Tennent-2
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate: $2,664,000
Potential Funding Sources:
Priority Score: 59
This project involves replacement of the
approximately pipeline along Tennent
Avenue.
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate: $4,239,000
Potential Funding Sources:
Priority Score: 59
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UF023 - Tree Master Plan
Project Information
In 2019, the City Council established a
Beautification Ad Hoc Committee to
analyze options for, and to make
recommendations to Council regarding
clean-up and beautification projects in
Pinole. Among other projects, the
Committee recommended the development
of a Tree Master Plan to inventory the
existing trees, and to develop a plan for
managing the tree inventory, including
finding tree planting opportunities.
UF024 - San Pablo Avenue Bridge over BNSF Railroad
Project Information
Origin: Beautification AdHoc Committee
Budget Unit:
Cost Estimate: $375,000
Potential Funding Sources: Cal Fire
Urban and Community Forestry Grant
Program
Priority Score: 11
This project will replace the existing
thirteen span reinforced concrete span
structure over the Burlington Northern
Santa Fe Railroad adjacent to San Pablo
Avenue at the easterly limits of the City.
On 02/18/20, Council awarded a contract
to a Consultant to begin the preliminary
engineering (PE) for this project (CIP
Project RO1710). The PE will be
completed in two phases due to funding
limitations. The first phase was necessary
to develop a final cost estimate to
facilitate pursuing additional funding
required to complete all phases including
construction.
Origin: End of life cycle
Budget Unit: Roads
Cost Estimate: $28,800,000
Potential Funding Sources: Fund 213,
Fund 214, and Economic Stimulus funds.
Priority Score: 58
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UF025 - Installation of Solar at City Facilities
Project Information
This project involves procurement and
installation of solar panels at City owned
facilities to offset the City’s electricity
consumption and reduce the greenhouse
gas impacts.
UF026 - All access weather roads
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources:
Priority Score: 37
The General Plan, Chapter 8 discusses
improvement of open space management
to reduce wildfire risks. There is a desire
to have improved, all-weather access
roads through open space to improve access to and from Hercules and El Sobrante to shorten response times and improve
mutual aid.
Origin: General Plan
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 20
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UF027 - Faria House Renovations
Project Information
The building commonly referred to as the
“Faria House” is a two-story residence
constructed in about 1890 and originally
located at what is now 1301 Pinole Valley
Road. In 2005, the Faria House was
relocated to 2100 San Pablo Avenue. On
June 7, 2022, City Council directed staff
pursue hazard remediation and renovations to create a lower-level office, and upper-level warm shell. This project was later unfunded by City Council.
UF028 - San Pablo Avenue Complete Streets
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate: $420,000
Potential Funding Sources:
Priority Score: 17
A complete streets plan would create a
new vision for San Pablo Avenue, to
transform it into a place where people of
all ages and abilities can travel safely and
comfortably whether walking, bicycling,
riding transit, or driving
Origin: Council Request
Budget Unit: Infrastructure Assessment
Cost Estimate: $200,000
Potential Funding Sources:
Subregional Transportation Mitigation
Program (STMP) funds
Priority Score: 15
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UF029 - Signalized Intersections
Project Information
Improvement to signal hardware, signal
timing, or protected left turn phases at:
Appian Way & Fitzgerald Drive
San Pablo & Tennent Ave.
Appian Way & Canyon Dr./Tara Hills
Pinole Valley Rd./Tennent Ave./Ellerhorst St.
San Pablo Ave. & Pinole Valley Rd.
San Pablo Ave. & Pinon Ave./Appian Way
Pinole Valley Rd. & Estates Ave.
Refer to the LRSP document for detailed
recommendations.
UF030 - Pedestrian Safety at Signalized Intersections
Project Information
Origin: Local Road Safety Plan
Budget Unit: Streets & Roads
Cost Estimate: $183,792
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
Installation of advance stop bars before
crosswalk, raised median on approaches,
raised pavement markers and striping
through intersection at:
Appian Way & Fitzgerald Drive
San Pablo & Tennent Ave.
Appian Way & Canyon Dr./Tara Hills
Pinole Valley Rd./Tennent Ave./Ellerhorst St.
San Pablo Ave. & Pinole Valley Rd.
Fitzgerald Drive and Best Buy Parking Lot
Pinole Valley Rd. & Estates Ave.
Refer to the LRSP document for detailed
recommendations.
Origin: Local Road Safety Plan
Budget Unit: Roads
Cost Estimate: $514,548
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
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UF031 - Safety at Unsignalized Intersections
Project Information
Install intersection lighting, install/upgrade
larger or additional stop signs or other
intersection warning/regulatory signs, or
install RRFB:
Walter Ave. & San Pablo Ave.
Pinole Valley Rd. & Simas Ave.
Pinole Valley Rd. & Wright Ave.
Pinole Valley Rd. & Rafaela St.
Wright Ave. & Carol St.
Simas Ave. & Moraga Dr.
Refer to the LRSP document for detailed
recommendations.
UF032 - Roadway Segments # 1
Project Information
Origin: Local Road Safety Plan (LRSP)
Budget Unit: Streets & Roads
Cost Estimate: $879,830
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
Install segment lighting, or install/upgrade
signs with new fluorescent sheeting, or
install delineators, reflectors/object
markers.
Pinole Valley Rd: San Pablo Ave. to Collins
Ave.
San Pablo Ave.: Oak Ridge Rd. to
Pinole Valley Rd.
San Pablo Ave.: Golden Gate to Del Monte Dr.
Tara Hills: Kilkenny Way to Appian Way
Walter Ave: North Terminus to San Pablo Ave.
Fitzgerald Dr.: Jovita Ln. to Appian Way
Appian Way: San Pablo Ave. to Michael Dr.
Tennent Ave.: San Pablo Ave. to Pinole Valley
Rd.
Refer to the LRSP document for detailed
recommendations.
Origin: Local Road Safety Plan
Budget Unit: Roads
Cost Estimate: $1,469,474
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
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UF033 - Roadway Segments # 2
Project Information
Install centerline rumble strips/stripes, or
install edge-lines and centerlines, or install
RRFB
Pinole Valley Rd: San Pablo Ave. to Collins
Ave.
San Pablo Ave.: Oak Ridge Rd. to
Pinole Valley Rd.
San Pablo Ave.: Golden Gate to Del Monte Dr.
Tara Hills: Kilkenny Way to Appian Way
Walter Ave: North Terminus to San Pablo Ave.
Tennent Ave.: San Pablo Ave. to Pinole Valley
Rd.
Refer to the LRSP document for detailed
recommendations.
UF034 - Roadway Segments # 3
Project Information
Origin: Local Road Safety Plan (LRSP)
Budget Unit: Streets & Roads
Cost Estimate: $914,375
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
Implement road diet, or install dynamic/
variable speed warning signs, or install/
upgrade pedestrian crossing
Pinole Valley Rd: San Pablo Ave. to Collins
Ave.
San Pablo Ave.: Oak Ridge Rd. to
Pinole Valley Rd.
Tara Hills: Kilkenny Way to Appian Way
Fitzgerald Dr.: Jovita Ln. to Appian Way
Appian Way: San Pablo Ave. to Michael Dr.
Refer to the LRSP document for detailed
recommendations.
Origin: Local Road Safety Plan
Budget Unit: Roads
Cost Estimate: $1,483,510
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
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UF035 - Vehicular Bridge Maintenance
Project Information
Maintenance of vehicular bridges as
identified in the Caltrans Bridge Inspection
Reports. The latest bridge inspection
issued in May 2023, contains
recommendations for three bridges near:
PVHS High School on Pinole Valley Rd.
Wright Ave. on Pinole Valley Rd.
On Simas Ave. near Pinole Valley Rd.
Origin: Caltrans Bridge Inspection
Budget Unit: Streets & Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 22
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APPENDIX I: Capital Improvement Plan consistency with General Plan Funding is estimated for specific projects or asset plans in the FY 2023/24 – 2027/28 Capital Improvement Plan (CIP) which support the goals and policies of following elements of the General Plan:
• Community Character (CC)
• Growth Management (GM)
• Land Use & Economic Development (LU)
• Housing (H)
• Circulation Element (CE)
• Community Services and Facilities (CS)
• Health and Safety (HS)
• Natural Resources and Open Space (OS)
• Sustainability Element (SE)
The acroynms and associated General P lan goals/policies are listed on individual project sheets.
The FY 2023/24 – 2027/28 CIP includes funding for projects over the next five (5) fiscal years that support General Plan policies and enhance public infrastructure, amenities, and services in Pinole. The CIP is consistent with and helps implement the following General Plan goals and policies:
Community Character Element
GOAL CC.1 Maintain Pinole’s unique qualities and sense of place to preserve the established historic and small-town character of the city.
POLICY CC.1.2 Require all new development to incorporate high-quality site design, architecture and planning to enhance the overall quality of the built environment in Pinole and create a visually interesting and aesthetically pleasing town environment.
POLICY CC.1.3 To enhance a sense of arrival and create a strong appealing image that promotes community identity, the City shall develop community entry features at key gateways or city entries along Interstate 80. Entryways shall incorporate landscaping, trees, structural architectural elements, signage and public art.
POLICY CC.1.5 Encourage project compatibility, interdependence and support with neighboring uses, especially between commercial and mixed-use centers and the surrounding residential neighborhoods. Uses should relate to one another with pedestrian connections, transit options, shared parking, landscaping, public spaces, and the orientation and design of buildings.
GOAL CC.2 Emphasize and enhance the visual and physical connection between the city’s natural environment and the community’s quality of life.
POLICY CC.2.1 Provide visual and physical connections between the natural environment and the built environment through careful site design, building placement, architectural features that allow views of Pinole’s unique environment such as ridgelines or the San 812 of 829
Pablo Bay shoreline, public access to open space such as via the Bay Trail, and the use of native vegetation in the urban environment such as for landscape buffers for sidewalk areas and street trees.
POLICY CC.2.2 Preserve natural resources within the built environment, including trees, marshes, creeks and hillsides.
GOAL CC.5 Enhance the quality of life in Pinole by acknowledging the cultural diversity and by promoting, preserving and sustaining the cultural and performing arts.
POLICY CC.5.1 Celebrate the city’s cultural diversity through public art, cultural centers and community events for the benefit and enjoyment of all residents.
POLICY CC.5.2 Develop programs and facilities that promote the cultural and performing arts in Pinole.
Growth Management Element
GOAL GM.1 Regional Planning. Support cooperative transportation, land use and public service planning in Contra Costa County.
POLICY GM.1.1 West Contra Costa County Planning Activities. Achieve efficient public service delivery by coordinating with affected jurisdictions and agencies concerning public and private developments.
GOAL GM.3 Efficient Transportation. Support land use patterns that make efficient use of the transportation system and enhance public safety.
POLICY GM.3.1 Transportation Management. Make more efficient use of the regional and subregional transportation system.
POLICY GM.3.3 Provide Adequate Transportation Facilities and Services. Provide adequate transportation facilities while maintaining neighborhood integrity.
POLICY GM.3.7 Mobility-Impaired. Support efforts to provide safe and convenient transportation systems for all citizens of Pinole, particularly mobility-impaired individuals.
GOAL GM.4 Compact Development and Service Areas. Encourage infill and redevelopment in areas that are already served by utilities, infrastructure and public services.
POLICY GM.4.1 Planning for Present and Future Community Needs. Plan for, provide and maintain a level of public infrastructure facilities and services that adequately serves the present and future needs of the community.
Land Use & Economic Development Element
GOAL LU.1 Preserve and enhance the natural resources, high-quality residential neighborhoods and commercial areas, and small-town (semi-rural) character of Pinole.
POLICY LU.1.3 Establish and implement a continuing program of civic beautification, gateway or entryway enhancement, tree planting, maintenance of homes and streets, and other measures which will promote an aesthetically desirable environment and attractive neighborhood areas.
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GOAL LU.4 Preserve and strengthen the identity and quality of life of Pinole’s residential neighborhoods.
POLICY LU.4.1 Ensure all new development, renovation or remodeling preserves and strengthens Pinole’s residential neighborhoods by requiring projects to be harmoniously designed and integrated with the existing neighborhood.
GOAL LU.6 Protect and enhance the natural resources of the San Pablo Bay waterfront for the enjoyment of Pinole residents.
POLICY LU.6.3 Provide waterfront parks, pedestrian pathways and recreation areas that are safe, accessible, and attractive for public use.
Housing Element
GOAL H.2 Protect Existing Character and Heritage. Protect and enhance the integrity and distinctive character and heritage of Pinole encouraging the development of high quality, welldesigned housing and conserving existing housing.
POLICY H.2.4 Maintain Existing Housing and Neighborhood Amenities. Maintain Pinole’s lifestyle characteristics by encouraging the maintenance of existing housing stock, and in particular housing with historic value, and preserving the amenities of existing neighborhoods.
GOAL H.3 Provide Adequate Services and Facilities. Provide adequate services and facilities to meet the needs of the city’s current and future population.
POLICY H.3.1 Plan For Public Facility and Services Needs. Future development shall be planned based on public facility and service capacity, community-wide needs, sound citywide and neighborhood planning and public improvement programming.
POLICY H.3.4 Encourage new pedestrian-oriented development. Encourage new development and redevelopment that places residences in close proximity to a variety of services and facilities.
Circulation Element
GOAL CE.1 Reduce vehicle miles traveled and encourage the use of public transit.
POLICY CE.1.1 Encourage strategic growth that concentrates future development along Pinole’s three primary transit corridors (San Pablo Avenue, Appian Way and Pinole Valley Road).
POLICY CE.1.3 Encourage development that is sensitive to both local and regional transit measures and that promotes the use of alternative modes of transportation.
POLICY CE.1.4 Encourage maximum utilization of the existing public transit system and alternate modes of transportation in Pinole.
GOAL CE.3 Provide timely input and effective means (as appropriate) of programming street and highway improvements to maintain the objective peak hour level of service without detrimentally impacting community character or commercial activity.
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POLICY 3.2. Maintain roadway network at or above established LOS thresholds.
GOAL CE.4 Establish programs to support sidewalk, trail and street enhancements, where feasible.
POLICY CE.4.5 Inventory sidewalk conditions to identify opportunities for enhancements to the circulation system and to help prioritize repair and maintenance activities as funding becomes available.
GOAL CE.5 Provide adequate parking and loading facilities while encouraging alternative means of transportation.
GOAL CE.7 Support bicycle use as a mode of transportation by enhancing infrastructure to accommodate bicycle and rides.
POLICY CE.7.1 Enhance the City’s Bikeway network through the use of Class I, II, and III bikeways.
POLICY CE.7.3 Establish a network of multi-use paths to facilitate safe and direct offstreet bicycle and pedestrian travel.
Community Services and Facilities Element
GOAL CS.1 Provide safe, attractive and efficiently designed infrastructure and sustainable facilities to serve the public.
POLICY CS.1.1 The City will strive to provide safe, attractive and efficiently designed facilities for public and quasi-public organizations.
POLICY CS.1.3 The City will endeavor to provide convenient access to community facilities and services to all areas of the community.
GOAL CS.2 Ensure and maintain a high level of public safety in the community.
POLICY CS.2.6 The City will continue to fund the repair, maintenance and expansion of facilities to respond to evolving service needs.
GOAL CS.3 Provide adequate and high-quality recreational opportunities and programs for the community.
POLICY CS.3.1 Continue to provide a variety of recreational opportunities that serve and represent all aspects of the community.
POLICY CS.3.3 Expand and organize a multi-use trail system.
GOAL CS.6 Provide adequate, economical and dependable wastewater collection service and treatment.
POLICY CS.6.1 The City shall continue to make capital improvements to the wastewater collection and treatment system to maintain system capability and reliability.
GOAL CS.7 Minimize flooding.
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POLICY CS.7.1 The City will ensure that the storm drain system has adequate capacity to minimize street flooding and, where feasible, shall expand the capacity of the system to control storm flows.
GOAL CS.9 Provide economical and dependable community services while conserving energy resources.
POLICY CS.9.1 The City will seek opportunities to improve the energy efficiency of facilities and operations.
GOAL CS.10 Provide safe, efficient roadway infrastructure to support multiple modes of transportation and to meet existing and future circulation needs.
POLICY CS.10.2 The City will update, where possible, the existing roadway network to enhance pedestrian, bicycle and transit circulation while maintaining safe vehicular circulation.
Health and Safety Element
GOAL HS.1 Minimize the potential for loss of life, injury, damage to property, economic and social dislocation, and unusual public expense due to natural and man-made hazards.
GOAL HS.2 Protect the community from the risk of flood damage and improve surface water quality.
POLICY HS.2.4 Continue to monitor studies that identify anticipated changes in sea level and create appropriate standards and improvements to minimize flood risks.
POLICY HS.2.5 Establish appropriate capital improvements and management programs to reduce wet weather sewer treatment demand and avoid discharge to the shallow water outfall.
GOAL HS.3 Minimize hazards of soil erosion, weak and expansive soils, potentially hazardous soils materials, other hazardous materials, geologic instability and seismic activity.
POLICY HS.3.5 Require proper handling, storage, disposal and cleanup of hazardous materials to prevent leakage, potential explosions, fires or the escape of harmful gases and to prevent individually innocuous materials from combining to form hazardous substances, especially at the time of disposal.
GOAL HS.4 Ensure that government agencies, citizens and businesses are prepared for an effective response and recovery in the event of emergencies or disasters.
POLICY HS.4.1 Continue to provide essential emergency public services during natural catastrophes
POLICY HS.4.3 Incorporate technological enhancements in new and substantially remodeled structures and facilities to support and improve emergency services. 816 of 829
GOAL HS.6 Support multiple forms of transportation and a circulation system design that reduces vehicle trips and emissions.
POLICY HS.6.1 Promote and encourage walking and bicycling as viable forms of transportation to services, shopping and employment.
GOAL HS.7 Ensure that all new development meets or exceeds state and federal water quality standards.
POLICY HS.7.1 Support Regional, state and federal clean water programs.
POLICY HS.7.3 Reduce the transport of runoff and surface pollutants.
POLICY HS.7.6 Establish appropriate capital improvements and management programs to reduce wet weather sewer treatment demand and avoid discharge to the shallow water outfall.
Natural Resources and Open Space Element
GOAL OS.1 Ensure the preservation of natural resources by determining appropriate land use and compatibility with natural resources and open space.
POLICY OS.1.2 Agency Cooperation. Work with Federal, State and local regulatory and trustee agencies to promote the long-term sustainability of local natural resources.
Sustainability Element
GOAL SE.3 The City will reduce its contribution to climate change and mitigate and adapt to the effects of climate change as appropriate.
POLICY SE.3.1 Reduce greenhouse gas emissions from City operations and community sources by a minimum of 15 percent below current or baseline levels by the year 2020.
POLICY SE.3.4 Reduce GHG emissions by reducing vehicle miles traveled and by increasing or encouraging the use of alternative fuels and transportation technologies.
POLICY SE.1.3 Enhance the energy efficiency of all City facilities.
GOAL SE.4 Optimize energy efficiency and renewable energy.
POLICY SE.4.2 Explore opportunities for City-wide expansion of Programs and Facilities related to energy efficiency and conservation.
GOAL SE.5 Achieve a solid waste diversion of 75% of the waste stream by 2020.
GOAL SE.7 Air quality will be maintained and improved for the City of Pinole and the Bay Area as a region and not decline below levels measured in early 1990’s.
POLICY SE 7.3 Support efforts to comprehensively address air quality issues through education, regulation, and innovation.
GOAL SE.8 Utilize transit options and reduce vehicle miles traveled and single-occupancy vehicle use.
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POLICY SE.8.7 Work to improve Pinole’s pedestrian and bicycle infrastructure and to meet the needs of all pedestrians and bicyclists.
POLICY SE.8.10 Support and promote the use of low- and zero-emissions vehicles, alternative fuels, and other measures to directly reduce emissions from motor vehicles.
Community Character Element
GOAL CC.1 Maintain Pinole’s unique qualities and sense of place to preserve the established historic and small-town character of the city.
POLICY CC.1.2 Require all new development to incorporate high-quality site design, architecture and planning to enhance the overall quality of the built environment in Pinole and create a visually interesting and aesthetically pleasing town environment.
POLICY CC.1.3 To enhance a sense of arrival and create a strong appealing image that promotes community identity, the City shall develop community entry features at key gateways or city entries along Interstate 80. Entryways shall incorporate landscaping, trees, structural architectural elements, signage, and public art. 818 of 829
APPENDIX II: Priorirization Matrix Category Scoring Guidelines
1. Regulatory Compliance – Compliance with regulatory mandates issued by agencies likes California State Water Resources Control Board, California Department of Resources, Recycling and Recovery, Department of Fish and Wildlife, the San Francisco Bay Conservation and Development Commission, or other County, State and federal laws. This also includes the Americans with Disabilities Act, the Manual of Uniform Traffic Control Devices, and self-imposed City ordinances. The score should be based on the answers to the following example questions:
a. Does the proposed project address a current regulatory mandate? b. Will the proposed project proactively address a foreseeable (within the next 5 years) regulatory mandate?
Scoring scale:
0 2-3 5
The project does
not address a
regulatory
compliance issue
The project provides a
short-term fix for an
existing regulatory
compliance issue or for
one anticipated in the near
future
The project resolves
a pressing or longterm regulatory
compliance issue
2. Health/Safety – Projects that improve the overall health and safety of the community such as multi-purpose trails, transportation safety improvements, new recreation facilities, address safety issues at City facilities, enhancements to police, fire, and emergency medical services.
The score should be based on answers to the following example questions:
a. Does the proposed project impact the health and wellbeing or safety of Pinole residents and/or employees?
b. Does the project mitigate a serious risk or liability health/safety issue and to what degree? c. Does the project help assist the City to respond more effectively and efficiently to emergencies throughout the community?
Scoring scale:
0 2-3 5
The project does
not impact the
health and/or
safety of the
community
The project addresses a
serious health and/or safety
issue that has a limited
impact or addresses a lessserious issue but serves the health and or safety of the
broader community
The project directly
addresses a
serious health
and/or safety issue
that has a
widespread impact
and/or improves
the health of the
community
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3. Project Dependency/Bundling– The completion of the proposed project is complementary to the completion of a precursor capital project/master plan or the proposed project would be implemented efficiently if it was coordinated with another capital project. A project that is not needed for many years would score lower than a project that needs to be completed before another project can start. The score should be based on answers to the following example questions:
a. When is the proposed project needed?
b. Do any other projects require the proposed project to be completed first? c. Does the proposed project require other projects to be completed first? d. Can the proposed project be completed in conjunction with another project for coordinated, efficient implementation?
Scoring scale:
0 2-3 5
The project does
not have a project
dependency
The project can be
completed in conjunction
with another project for
coordinated, efficient
implementation
The project must be
completed before
another priority project
can start
4. Long-Term Planning – General Plan, Three-Corridor Specific Plan, 2020-2025 Strategic Plan, Long-Term Financial Plan, Pinole Economic Development Strategy, Master Plans, Emergency Operations Plan, Communication and Engagement Plan, Climate Action Plan, Local Road Safety Plan, Active Transportation Plan, Parks Master Plan, and departmental strategic plans which serve as a resource for the City to meet goals set forth by City departments, advisory boards and commissions, and the community at-large. Plans include documents that have been prepared internally to assure consistent adherence to industry best practices, as well as those documents that are created with the assistance of outside consultants. A component of long-term planning includes public discussion and/or public engagement. The score should be based on the answers to the following example questions:
a. Is the proposed project contained in one or more of the City’s long-term planning documents?
b. Is the proposed project listed as a high priority?
Scoring scale:
0 2-3 5
The project is
not part of any
long-term
planning
document
The project is
included in a longterm planning
document, but may
not be high priority
The project is included
in a long-term planning
document and is a high
priority
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5. State of Infrastructure – Projects that address failing infrastructure (i.e., sidewalks, streets, lighting, municipal buildings, recreation facilities) or facilities that have exceeded their useful life. The score should be based on answers to the following example questions:
a. Does the proposed project maintain the condition or value of existing infrastructure? b. Does the proposed project avoid potential failure due to substandard conditions? c. Will the proposed project address a facility that is outdated or exceeded its useful life? d. Is the proposed project supported by a life cycle analysis of repair versus replacement and a master plan for that type of asset?
Scoring scale:
0 2-3 5
The project
maintains
existing
infrastructure
at current
service levels
The project extends the
service life of an existing
asset or adds new
infrastructure to support
growth
The project addresses
existing infrastructure
which has reached the
end of its useful life and is
supported by a life cycle
analysis of repair vs.
replacement
6. Operating Budget Impact – Some proposed projects may impact the operating budget for the next few years or for the life of the facility. Some proposed projects can offer cost savings or revenue generation opportunities. The score should be based on answers to the following questions:
a. Will the proposed project require additional personnel to operate? b. Will the proposed project require additional annual maintenance? c. Will the proposed project require additional equipment not included in the project budget?
d. Will the proposed project reduce staff time and City resources thereby resulting in a positive impact on the operational budget?
e. Are there cost savings or revenue generation opportunities as a result of the efficiency of the proposed project?
Scoring scale:
0 2-3 5
The project will
have a negative
impact on the
budget. It will
require additional
money to operate
The project will not
impact the operating
budget as it is
cost/revenue neutral
The project will have a
positive impact on the
budget. It will result in
significant savings in
staff time, materials, or
offer revenue
generation
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7. Quality of Life – Projects that provide widespread economic prosperity, recreational and cultural activities, environmental benefits, beautify Pinole, and attract new residents and visitors. The score should be based on answers to the following example questions:
a. Does the proposed project help to create a beautiful and clean community? b. Does the proposed project encourage participation in recreational and cultural activities?
c. Does the proposed project attract new residents, businesses, or visitors? d. Does the proposed project increase environmental stewardship? e. Does the proposed project contribute towards economic development and revitalization efforts?
Scoring scale:
0 2-3 5
The project will
not have an
impact on the
quality of life for
the Pinole
community
The project has
moderate impact on the
quality of life for the
Pinole community
The project greatly
impacts the quality
of life for the Pinole
community
8. Grant Funding – The proposed project is partially or fully supported by grants from State or Federal funds. The percentage of total cost funded by an external source will determine the score in this category.
Scoring scale:
0 1 2 3 4 5
0% - 16%
External
Funding
17% - 33%
External
Funding
34% -
50%
External
Funding
51% - 67%
External
Funding
68% - 84%
External
Funding
85% to
100%
External
Funding
9. Sustainability and Conservation – The proposed project furthers the City’s sustainability and conservation goals. The score should be based on answers to the following example questions:
a. Does the proposed project improve the health of the community and natural environment through sustainable designs with improved air quality and reduce greenhouse gas emissions that contribute to climate change? b. Does the proposed project increase use of active modes of transportation and reduces the need for auto-dependency?
c. Does the proposed project incorporate design that meets or exceeds federal and State standards in the field of energy efficiency, such as State of California Title 24 Energy Efficiency Standards, LEED building standards, etc.?
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Scoring scale:
0 2-3 5
The project will not
impact the City’s
ability to achieve
sustainability and
conservation goals
The project will have a
modest positive impact
on the City’s ability to
achieve sustainability
and conservation goals
The project will have
a significant positive
impact on the City’s
ability to achieve
sustainability and
conservation goals
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CITY COUNCIL
REPORT
12A
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MISHA DHILLON, CAPITAL IMPROVEMENT AND ENVIRONMENTAL
PROGRAM MANAGER
SUBJECT: PROCUREMENT PROCESS FOR SUCCESSOR SOLID WASTE AND
RECYCLABLES FRANCHISE AGREEMENT
RECOMMENDATION
Staff recommends that the City Council receive information and provide direction on the procurement process the City will take for successor solid waste and recyclables Franchise Agreement.
BACKGROUND
On August 18, 1986, the City entered into a Franchise Agreement with Richmond Sanitary Services, Inc. (RSS) to grant RSS the exclusive right and privilege to collect and deliver for disposal, recycling1 or processing2 of solid waste3 originating in the City of Pinole. This Franchise Agreement has been amended on several occasions throughout the years, including to reflect that RSS was acquired by Republic Services, Inc. (“Republic”). The Franchise Agreement will expire on June 30, 2025. The neighboring cities of Hercules, San Pablo, and Richmond and parts of unincorporated Contra Costa County also have similar Franchise Agreements with Republic which are set to expire on June 30, 2025.
The final disposition of the collected solid waste and recyclables is handled by Republic through a Post Collection Recycling and Disposal Services Agreement (PCA) with RecycleMore which began on January 1, 2014 and terminates on June 30, 2025. The City of Pinole is a member agency of the RecycleMore, a Joint Powers Authority, which was created by the Member agencies, the cities of El Cerrito, Hercules, Pinole, Richmond, San Pablo, and parts of unincorporated Contra Costa County. RecycleMore is also responsible for maintaining legislative compliance on behalf of all its member agencies with applicable state waste and recycling laws like AB 939, AB 1826, and SB 1383. 1 As defined in State Public Resources Code Section 40180 2 As defined in State Public Resources Code Section 40172 3 As defined in State Public Resources Code Section 40191 824 of 829
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June 6, 2023 2
The City’s Garbage & Recycling webpage4 provides links to the Franchise Agreement and subsequent amendments.
Although the expiration date of the Franchise Agreement is two years away, the process for arranging for ongoing solid waste and recycling services can take significant time. The City needs to decide what course to take to arrange its next Franchise Agreement. The course could be to negotiate an extension of the current Franchise Agreement with Republic, seek proposals from all interested vendors, or a combination of the two by giving Republic the first opportunity to propose a new long-term Franchise Agreement based on the deal points and terms and conditions desired by the City.
In a letter to the City dated May 11, 2023, Republic expressed a desire to negotiate an extension of the term of the Franchise Agreement. Staff has met with Republic to learn about the approach Republic is proposing. Staff notified Republic that an item will be brought forth to the City Council on June 6, 2023 to seek direction on how to proceed regarding establishing the City’s next Franchise Agreement.
The Richmond and San Pablo city councils recently directed their staff to issue requests for proposals (RFPs) to seek proposals from all interested vendors for their next solid waste and recyclables Franchise Agreements. San Pablo in addition directed staff to coordinate with other West County jurisdictions (i.e., Richmond, Pinole, and Hercules) regarding a joint competitive process for their respective Franchise Agreements.
As noted above, the PCA between RecycleMore and Republic will expire on June 30, 2025. RecycleMore is currently considering what course it will take to establish a successor PCA. At the May 11, 2023 RecycleMore board meeting, the Board of Directors formed an Ad Hoc Committee to assist the Executive Director to determine whether to negotiate with Republic for either an extension of the current PCA or a brand new PCA; or put the post collection services out to bid in an RFQ for a new PCA. The Executive Director will meet with the Ad Hoc Committee and return with the committee’s recommendation for the Board’s consideration in either June or July. The Richmond and San Pablo city councils recommended that RecycleMore use an open competitive process to identify the vendor for the successor PCA.
REVIEW & ANALYSIS
The City has several options to consider before the current Franchise Agreement expires on June 30, 2025. These include the following:
1) An extension or new Franchise Agreement with Republic; 4 https://www.ci.pinole.ca.us/city_government/public_works/garbage___recycling 825 of 829
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June 6, 2023 3
2) An initial negotiation with Republic and if an agreement cannot be reached followed by a competitive procurement;
3) A competitive procurement process for the City of Pinole exclusively; and 4) A competitive procurement process for Pinole and some combination of other West County jurisdictions.
The California Public Resources Code section 40059 authorizes the City to determine if solid waste services can be provided by means of nonexclusive franchise, contract, license, permit, or otherwise, either with or without competitive bidding. The City of Pinole’s adopted Procurement Policy5 governs and outlines the necessary steps for all city procurement.
The City’s Procurement Policy directs that the City should procure goods and services through an open and competitive process unless there are specific extenuating circumstances. The procurement policy allows for cooperative purchasing, in which the City jointly undertakes a procurement process with other public agencies to obtain goods and services by aggregating volume, securing value pricing, and reducing administrative overhead.
The are several aspects for the City to consider when deciding which procurement process to undertake, including those listed below:
• If the City would like to negotiate an extension or new Franchise Agreement with Republic, it should do so early enough to allow time for a competitive bid process in case the negotiation results are unsatisfactory to the City. • There is no guarantee that the City will achieve a better agreement through a competitive selection process opposed to a negotiated agreement. • Service transitions can be disruptive to customers. Although bidders would be required to submit detailed transition plans, transitions can nonetheless be disruptive to customers as contact information, billing addresses and accounts, collection days, and other things may change and require patience until new services settle in.
• The City has not experienced any performance issues with Republic and there has been a long-standing history of successful performance in the City. • The City will need to complete a California Environmental Quality Act (CEQA) application to assess the level of environmental impact for a new and extension of the current Franchise Agreement.
5 https://cdnsm5-
hosted.civiclive.com/UserFiles/Servers/Server_10946972/File/Finance/Procurement%20Policy.pdf 826 of 829
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June 6, 2023 4
• A new Franchise Agreement or an extension of the existing Franchise Agreement with the current hauler would likely qualify for a California Environmental Quality Act (CEQA) exemption.
• It is possible that a Franchise Agreement with a new hauler might qualify for a CEQA exemption also, but it will depend on how much and in what ways the new hauler differs from the current arrangement.
• A new vendor will likely need 18 months or longer to procure new trucks due to lead time by vehicle manufacturers.
• A competitive process will provide a market-based justification of resultant customer rate.
• Jurisdictions working together or contracting can benefit financially under some circumstances as it relates to allowing the vendor to combine collection routes, sharing route supervisors and other resources between two or more jurisdictions. • Cooperative purchasing may attract additional, or more distant firms, which will increase the number of bidders and possibly result in better pricing.
Council can direct staff to begin negotiations with Republic, follow a competitive procurement process, or solicit the assistance of a consultant to advise the City of what procurement process to undertake.
FISCAL IMPACT
There is no fiscal impact directly related to the City Council’s consideration of the procurement process for successor solid waste and recyclables Franchise Agreement.
ATTACHMENTS
None
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CITY COUNCIL
REPORT
12B
DATE: JUNE 6, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: SENIOR CENTER INTERIOR UPGRADES
RECOMMENDATION
It is recommended that the City Council receive this report and provide direction to staff.
BACKGROUND
At its meeting on May 2, 2023, the City Council approved a future Council agenda item to receive information on the status of Senior Center interior upgrades.
In 2021, City staff walked through the Senior Center with Council Member Tave to identify potential interior upgrades that would make the building more attractive and marketable for private events. The group identified the potential upgrades listed below.
Facility Renovations/Updates
• Updating the speakers and sound system in the Main Hall. • Add a ceiling Projector in the Main Hall.
• Fix or replace electric projector screen (does not work properly). • Fix non-functioning electrical outlets.
• Add USB outlets to all electrical outlets or add a charging station. • Replacing all electric window blinds.
• Installing updated TV’s in the Main Hall.
• Recoat/Repair the Main Hall Floor.
• Repair or replace separation panels in the Main Hall. • Replace doors that do not work or framing (some doors are hard to open). • Updating the ceiling due to appearance of water leak damage. • Changing the ceiling panels in all of the spaces.
• New paint in every space.
• Updating lighting fixtures and light bulbs to LED.
• Replace the flooring throughout the facility (lobby and classrooms). • Update Fireplace area.
• Suggested carpet panels.
• Update all the furniture in the lobby and classrooms. 828 of 829
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June 6, 2023 2
Kitchen Renovations/Updates
• New Steamer.
• New ceiling tiles.
• Reach-in Freezer.
• New Doors on Glass Walk- in for Renters.
• Garbage Disposal on Dish Area sink.
• Garbage Disposal on Prep Sink Area.
• Garbage Disposal on Sandwich Bar Sink.
• New Shelving in Clean Dish Room.
• New Dishware.
The City has separately identified that the Senior Center is due for some building system updates, including a new roof and electrical system upgrades. A project was included in the FY 2022/23 through 2026/27 Capital Improvement Plan (CIP) to complete this work by June 30, 2025 (Project FA2202 - SENIOR CENTER MODERNIZATION). This project is also included in the proposed FY 2023/24 through 2027/28 CIP.
REVIEW AND ANALYSIS
Project FA2202 - SENIOR CENTER MODERNIZATION, which is included in the proposed FY 2023/24 through 2027/28 CIP, at a cost of $260,000, includes some, but not all, of the interior facility and kitchen updates listed above. The City Council can include in Project FA2202 all the interior and kitchen updates listed above by directing staff to update the capital project’s scope and increasing the project’s budget to $320,000 in the final proposed FY 2023/24 through 2027/28 CIP.
FISCAL IMPACT
There is no fiscal impact to receiving this report.
ATTACHMENTS
None
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