Agenda packet — Pinole City Council, June 20, 2023 (part 2 of 3)

ATTACHMENT C
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CITY COUNCIL REPORT
REPORT
DATE: JUNE 20, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: FINAL PROPOSED FISCAL YEAR (FY) 2023/24 OPERATING AND

CAPITAL BUDGET

RECOMMENDATION
City staff recommends that the City Council adopt a resolution approving the Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget (“Final Proposed budget”, attached).

BACKGROUND
The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. City staff is responsible for preparing a proposed budget for City Council’s consideration, modification, and adoption.

As noted above, the City goes through an annual process of developing a budget for the upcoming fiscal year. The City’s budget is considered an “incremental” budget, meaning that the budget for the upcoming year is developed based on the current year’s budget and includes incremental changes.

The Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget was created through a collaborative, iterative process involving the City Council, community, and City staff and included the creation of a Preliminary Proposed, Revised Proposed, and ultimately Final Proposed budget.

City staff presented the baseline General Fund budget to the Finance Subcommittee on April 12, 2023 and to the City Council at a special meeting on April 25, 2023 to receive feedback on the assumptions contained in the baseline budget. The Finance Subcommittee and City Council did not direct staff to make any changes to the baseline General Fund budget. Staff reviewed and revised the baseline budget multiple times to ensure that it did not include any one-time revenues or expenditures and that all of the estimates it contained were as precise as feasible. This resulted in a final baseline budget.
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City staff is required by the City’s Financial Policy on a Structurally Balanced Budget to create a proposed General Fund operating budget that is structurally balanced, meaning that ongoing revenues equal or exceed ongoing expenditures. The final baseline General Fund budget contained a shortfall of approximately $274,000. City staff collaborated to identify ongoing General Fund expenditure reductions in order to eliminate that gap. This resulted in a Preliminary Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget that was structurally balanced.

City staff presented the Preliminary Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget to the City Council at its meeting on May 16, 2023. The City Council did not direct staff to make any changes. Staff presented the Revised Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget to the City Council on June 6, 2023, and were not directed to make any changes for the Final Proposed budget.

REVIEW AND ANALYSIS
The Final Proposed budget is primarily a status quo budget, meaning that it does not include any major changes to City programs or services.

The budget includes the following two noteworthy assumptions:
• A “vacancy savings factor” of 4% to account for savings in salaries and benefits resulting from normal position vacancies; and
• A 3% cost of living adjustment (COLA) for all employees, as the City is in the process of negotiating successor MOUs and compensation plans for all employees, and it has not yet been determined what COLAs the new MOUs will contain for FY 2023/24.

The Final Proposed budget contains staff’s recommendations regarding revenues and expenditures for FY 2023/24. The total (all funds) revenue budget is approximately $47.3 million. The City’s total (all funds) expenditure budget is approximately $76.2 million. The Final Proposed budget is structurally balanced, meaning that ongoing revenues are sufficient to cover ongoing expenditures. One-time expenditures are paid for using one-time revenues and other sources, including fund balance, which is why total expenditures in a given year can exceed total revenues. The budget includes a planned net use of fund balance of $28.9 million for all funds combined as shown in Table 1 below. The majority of the use of fund balance is for several large, multi-year capital improvement projects, notably in the wastewater enterprise fund. It is important to note that the total estimated costs of capital projects are budgeted in year one (FY 2023/24) of the Capital Improvement Plan (CIP) although some projects may take several years to complete. The total costs are budgeted up front to earmark the full amount of funding needed to complete the CIP projects. This is a new budgeting practice for the City. In the past, the City only encumbered the first-year cost of multiyear capital projects. The cost for subsequent years of multi-year projects was left in fund balance as unassigned. Because the full cost to complete a capital project is now 178 of 631
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encumbered in the first year of a multi-year capital project, this reduces unassigned fund balance in funds that support capital projects, including the General Fund.

Table 1 – All Funds Budgeted Revenues and Expenditures
The General Fund (including Measure S 2006 and 2014) total revenue budget is approximately $25.6 million, and its total expenditure budget is approximately $34.4 million. The Final Proposed FY 2023/24 Operating and Capital Budget includes the use of approximately $8.8 million from the General Fund and Measure S unassigned fund balance to fund several one-time capital projects that were budgeted in the FY 2022/23 Operating and Capital Budget but were not completed and have been carried over.

The Final Proposed budget for FY 2023/24 is a status quo budget, meaning that it does not include any significant new City programs or services, and does not include any new City staff positions. The Final Proposed budget recommends that the City carry out the same ongoing programs and activities in FY 2023/24 as it has in the current fiscal year.
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City staff will undertake a thoughtful and substantial set of programs and activities in FY 2023/24. Staff will complete routine work and staff-initiated special projects to improve efficiency and services; 2020-2025 Strategic Plan “strategies”; Capital Improvement Plan (CIP) projects; and other Council-directed special projects. These Council-directed special projects, which are all consistent with City goals, are listed below. They are sorted by level of completion.

Nearly Complete
• Continuing to implement additional City-coordinated community events (United Against Hate Week, Earth Month, etc.)
• Development of the Climate Action and Adaptation Plan (CAAP) • Disposal and/or visioning for surplus City property
• Development of regulations regarding single-use plastics Partially Complete
• Research on options for just cause eviction regulations • Research on a potential citywide project labor agreement (PLA) • Research on steps the City would need to take to establish a public bank • Creation of a sister city agreement
• Creation of a public art program/City mural program update • Implementation of a City of Pinole job fair
• Implementation of a weatherization program
Recently Underway
• Research on additional food security and recovery activities Not Yet Underway
• Options for Old Town wayfinding signage
• Completion of an electric vehicle (EV) charging station feasibility study (this might be addressed through the CAAP)
• Research on the process required to establish a fire prevention maintenance district
• Establishing a business development/community help reserve • Establishing a revitalization reserve
City staff believes that it will be able to complete all of the Council-directed special projects listed above by the end of FY 2023/24, and they have been included in the Final Proposed budget, but staff does not have the capacity to take on any additional special projects. Staff recommends that the City adopt a practice of not adding any special projects mid-fiscal year unless an existing comparable special project is eliminated.
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Structural Balance
As noted above, it is a goal of the City’s Financial Policy on a Structurally Balanced Budget, and a public finance best practice, to create a structurally balanced proposed budget. Table 2 below shows the ongoing General Fund revenues and expenditures in the Final Proposed budget and illustrates the balance. The Revised Proposed budget presented to the City Council on June 6, 2023 showed a surplus of $71,205.

Since then, a new ongoing expenditure in the amount of $30,000 for the City Council High School volunteer intern program has been added to the baseline budget, thereby reducing the surplus to $41,205. The budget remains in balance.

Table 2 - Final Proposed Budget – Ongoing Revenues and Expenditures FY 2023/24
Final Proposed
Budget
Sources
PROPERTY TAX $ 5,678,211
SALES TAX 4,621,023
LOCAL SALES TAX - MEASURE S 2006 & 2014 4,972,000
UTILITY USERS TAX 2,085,485
FRANCHISE TAX 794,658
INTERGOVERNMENTAL TAX 2,319,918
TRANSIENT OCCUPANCY TAX 453,200
BUSINESS LICENSE 450,014
CHARGES FOR SERVICES 1,432,539
OTHER REVENUES 558,095
Total Revenues 23,365,143
TRANSFERS IN 2,245,480
Total Sources 25,610,623
Uses
SALARIES & WAGES 9,359,141
BENEFITS 6,219,651
OPERATIONS AND MAINTENANCE 2,196,288
CCCFPD FIRE SERVICES AGREEMENT 5,391,485
CAPITAL OUTLAY 332,990
DEBT SERVICE 611,107
Total Expenditures 24,110,662
TRANSFERS OUT 1,458,756
Total Uses 25,569,418
Net Surplus/(Deficit) $ 41,205
The General Fund Final Proposed budget consists of the baseline budget (ongoing operating budget), one-time operating budget items such as special Council-directed initiatives, and capital improvement projects that are funded by the General Fund and Measure S Funds. The graphic below depicts the composition of the Final Proposed Budget. As shown, the budget assumes the use of $8.8 million of fund balance. Table 3 on the following page provides a detailed list of the one-time budget items and capital improvement projects to be funded by available unassigned fund balance. 181 of 631
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As noted above, the total estimated costs of multi-year capital projects are budgeted up front to earmark the full amount of funding needed to complete the projects. This new accounting treatment impacts the unassigned fund balance by unofficially reserving a large portion of available funds to go toward capital projects, although the funds may not be fully expended in the first year of the five-year Capital Improvement Plan. The City Council can redirect unassigned fund balance to other uses at its discretion.

Table 3 – One-Time Budget Items and Capital Improvement Projects (Some are Projects Budgeted in FY 2022/23, but Not Completed, so Carried Forward to FY 2023/24)
Baseline Budget
Total Ongoing Expenditures $ 25,569,418
One-Time Items and Initiatives
Alex Clark Room Transformation 20,000
Business Development/Community Help Reserve 10,000
CERT Program Supplies 20,000
Citizen Request Software 15,000
City Clerk Furniture Replacement 5,000
City Council Furniture Replacement 15,000
City Hall Landscaping Improvements 20,000
Citywide Information Technology Initiatives and Equipment Replacement 147,556 Citywide Records Project Support 11,300
Consultant for Grant Research, Writing, and Admin Services 45,000 Final Proposed
Budget
$34,397,708
Baseline Budget
(Ongoing Operating
Budget)
$25,569,418
One-time Operating
Budget Items
$2,287,708
Capital Improvement
Projects
$6,540,582
Use of Available Fund Balance = $8,828,290
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Digital Billboard 25,000
Dispatch Chair Replacement 15,324
Diversity, Equity, and Inclusion (DEI) Consulting 40,000 Economic Development Branding 15,000
Economic Development Strategy Year 1 Implementation 71,416 Event Planning Vendor 30,000
Fire General Liability Insurance 151,592
Holiday Lights Over San Pablo Ave. 30,000
Miscellaneous Consulting 20,000
On-Call Consultants for Capital Projects 75,000
Pedestrian Bridge Inspection 50,000
Policies & Procedures Update Support 20,000
Revitalization Reserve 10,000
Strategic Financial Planning Support 40,000
Street Improvements 200,000
Tiny Tots Restroom Walls/Floor Repair and Replacement 11,000 Transfer to Equipment Replacement Fund 150,000
Transfer to General Reserve Fund 764,520
Weatherization/Energy Efficiency 250,000
Youth Center Vinyl Flooring 10,000
Total One-Time Items and Initiatives 2,287,708
Capital Improvement Projects
Active Transportation Plan 170,000
Brandt Street Improvements 170,000
City Hall Modernization 125,000
Citywide Roof Repairs and Replacement 900,000
Emergency Power for Critical Failures 200,000
Energy Audit 50,000
Energy Upgrades 150,000
Facilities & Real Estate Master Plan 200,000
Hazel St. Storm Drain Improvements 382,098
Municipal Broadband Feasibility 60,000
Park Master Plan 150,000
Pinole Smart Signals 154,302
Public Safety Building Modernization 225,000
Recycled Water Feasibility 200,000
Roble Road Drainage Improvements 700,000
Safety Improvements at Appian Way & Marlesta Road 193,029 Safety Improvements at Tennent Avenue/Pear & Plum Streets 158,322 San Pablo Ave Bridge Replacement 300,000
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Senior Center Auxiliary Parking 1,327,831
Senior Center Modernization 175,000
Skatepark Rehabilitation 150,000
Storm Drainage Master Plan 250,000
Tree Mitigation 150,000
Total Capital Improvement Projects 6,540,582
Total Final Proposed General Fund Budget $ 34,397,708

NEXT STEPS
City staff invites the feedback of the City Council and members of the public on the Final Proposed budget at the City Council’s June 20, 2023 meeting. The City has also developed a Revised Proposed Fiscal Year (FY) 2023/24 – 2027/28 Five-Year Capital Improvement Plan (CIP), which contains the capital budget for FY 2023/24 and a conceptual capital budget for FY 2024/25 – FY 2027/28.

Following City Council adoption of the Final Proposed budget on June 20, 2023 Council meeting, the adopted budget will be implemented on June 30, 2023.

FISCAL IMPACT
The Final Proposed FY 2023/24 Operating and Capital Budget proposes the use of approximately $8.8 million of General Fund unassigned fund balance. This does not include any use of the City’s projected $10.3 million General Reserve. For all funds, in total, the Final Proposed budget proposes to use approximately $28.9 million of fund balance. Anticipated revenues, projected expenditures, and use of fund balance (if applicable) are shown for all funds in Table 1 above and in the budget summaries of the FY 2023/24 Operating and Capital Budget.

ATTACHMENTS
A – Resolution
B - Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget Exhibit A- Fiscal Year (FY) 2023/24 Operating and Capital Budget Revenue and Expenditure Summaries – All Funds
Exhibit B- Fiscal Year (FY) 2023/24 Operating and Capital Budget Revenue and Expenditure Summaries – Budgeted Positions
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RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY OF PINOLE, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, ADOPTING THE FINAL PROPOSED FISCAL YEAR (FY) 2023/24

OPERATING AND CAPITAL BUDGET
WHEREAS, the City Manager has presented a Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget for the City of Pinole; and WHEREAS, the City Council has held a public meeting on the matter of the Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget and has discussed the individual department and fund budgets with City staff members; and WHEREAS, the City Council has solicited public input on the Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole as follows:

Section 1. The Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget commencing July 1, 2023 and ending June 30, 2024 is hereby approved and adopted.

ATTACHMENT A
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750 Recognized Obligation Retirement Fund 251,177

TOTAL OPERATIONS BUDGET $76,240,427
Section 3. That the appropriations established for FY 2023/24 by fund shall be allocated to individual departments as presented in Exhibit A (Budget Summaries). In addition, the unspent balance of capital projects, grants, and encumbrances authorized in the prior fiscal year are authorized to be carried over to FY 2023/24.

Section 4. That the control point for expenditures is herein established at the department level as set forth in Exhibit A (Budget Summaries).

Section 5. That authority is granted to each department manager under the direction of the City Manager to allocate appropriations within the department control limits among specific line items in the most cost-effective manner that maintains or enhances the delivery of programs and services to the residents of the City of Pinole.

Section 6. That the Finance Director will prepare Quarterly Reports to the City Council reporting the budget performance to the control limits herein established.

Section 7. Estimated revenues and transfers anticipated to fund appropriations for expenditures for the FY 2023/24 Fiscal Year are presented in Exhibit A (Budget Summaries). Any changes to the established control limits will be subject to approval by resolution of the City Council.

Section 8. All positions listed in the “Budgeted Positions (FTE)” (Exhibit B) are hereby authorized positions.

PASSED AND ADOPTED this 20th day June 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 20th day of June, 2023.
____________________________
Heather Bell, CMC
City Clerk
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OPERATING AND

CAPITAL BUDGET
City of Pinole
FISCAL YEAR 2023/24
Final Proposed - June 20, 2023

ATTACHMENT B
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June 20, 2023
Dear City Council and Residents -
City staff is pleased to present the Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget (“FY 2023/24 Budget”).

City staff is responsible for preparing a proposed budget for City Council’s consideration.

The FY 2023/24 Budget incorporates input that was provided by the City Council and members of the community through multiple meetings of the Finance Subcommittee, City Council, and other engagement opportunities.

FY 2023/24 Budget is a structurally balanced, status quo budget. This means that ongoing revenues are sufficient to cover ongoing expenditures, and that service levels and revenue mechanisms in the budget are essentially the same as those in the current year budget, FY 2022/23.

The Pinole community demonstrated incredible resilience in 2020 and 2021 while facing COVID-19 and other challenges. The City maintained all core municipal services during that period. As COVID-19 waned, in FY 2021/22 and FY 2022/23 the City began work on and completed a number of special projects and program expansions to improve City operations and community quality of life. The City added a number of new staff positions in FY 2022/23 to add capacity, and also entered a contract with Contra Costa County Fire Protection District (CCCFPD) for fire protection and emergency medical services. The City’s accomplishments in 2022 and plans for 2023 are well-summarized in the City of Pinole 2022 Year in Review and 2023 Look Ahead document, which was recently published.

In FY 2023/24, the City will continue to work on completing the City’s 2020 – 2025 Strategic Plan strategies, Capital Improvement Plan (CIP) projects, routine staff work, staff-initiated process improvements, and other Council-directed special projects. These include the implementation of additional community events, development of a Climate Action and Adaptation Plan (CAAP), development of an Active Transportation Plan, and feasibility assessments regarding a public bank, municipal broadband, and recycled water. It is a thoughtful and ambitious work program that will create improved services and plans for a better future. The FY 2023/24 Budget does not include any new City positions.

CITY OF PINOLE
Office of the City Manager
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Looking to the future, the City will complete an updated Long-Term Financial Plan (LTFP) in summer or fall 2023. While the FY 2023/24 Budget is structurally balanced, and the City’s long-term financial forecast shows that ongoing City revenues are expected to generally be sufficient to cover ongoing routine City services, existing City revenue mechanisms are not going to be sufficient to address the City’s two main unfunded liabilities, which are deferred capital maintenance and other post-employment benefits (medical insurance coverage for retired City employees). The LTFP will illustrate all of the City’s mandatory and discretionary future financial obligations and identify how to address them.

A key goal of the City’s is to engage with the community and provide welcoming, highquality services. City staff looks forward to working with you to make Pinole the best that it can be for current and future generations. Please connect and engage with the City through its numerous platforms.

I would like to thank all of the members of the community that participated in this year’s budget development process, as well as the City’s Finance Department for preparing the budget.

Sincerely,
Andrew Murray
City Manager
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Table of Contents
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CITY OF PINOLE
FISCAL YEAR (FY) 2023/24 OPERATING AND CAPITAL BUDGET

TABLE OF CONTENTS
Transmittal Letter.......................................................................................................................i Table of Contents.....................................................................................................................iii Executive Summary..................................................................................................................1 Executive Summary.................................................................................................................3 Background...............................................................................................................................9 Elected Officials and Department Heads ...............................................................................11 Strategic Plan 2020 – 2025 Vision, Mission, and Goals.........................................................13 Profile of the City ...................................................................................................................14 City Organizational Structure.................................................................................................15 Budget Development Process and Budget Award ...............................................................17 Budget Development Process ...............................................................................................19 Budget Award........................................................................................................................23 Revenue and Expenditure Summaries ..................................................................................25 General Fund Revenue and Expenditures.............................................................................27 Major Non-General Funds .....................................................................................................39 All Funds Revenue and Expenditures....................................................................................43 Long-Term Financial Forecast...............................................................................................57 Budget Positions....................................................................................................................59 Labor Allocations...................................................................................................................63 Department Budgets...............................................................................................................65 Elected Officials.....................................................................................................................67 City Council .......................................................................................................................67 City Treasurer....................................................................................................................73 Appointed Officials.................................................................................................................75 City Manager .....................................................................................................................75 Information Technology .................................................................................................80 City Attorney ......................................................................................................................83 City Clerk ...........................................................................................................................87 Administration........................................................................................................................91 City of Pinole v 193 of 631
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Finance..............................................................................................................................91 Human Resources .............................................................................................................97 Public Safety .......................................................................................................................103 Police...............................................................................................................................103 Fire ..................................................................................................................................117 Public Works .......................................................................................................................119 Administration & Engineering...........................................................................................127 Road Maintenance...........................................................................................................129 Facility Maintenance ........................................................................................................132 National Pollutant Discharge Elimination System (NPDES) Storm Water ........................135 Park Maintenance............................................................................................................137 Waste Reduction .............................................................................................................140 Lighting & Landscape District...........................................................................................141 Water Pollution Control Plant ...........................................................................................142 Community Development ....................................................................................................149 Planning...........................................................................................................................155 Building Inspection...........................................................................................................157 Successor Agency Administration....................................................................................160 Housing Assets for Resale...............................................................................................161 Code Enforcement...........................................................................................................162 Economic Development ...................................................................................................164 Community Services............................................................................................................165 Administration..................................................................................................................171 Recreation .......................................................................................................................173 Senior Center ..............................................................................................................173 Tiny Tots .....................................................................................................................176 Youth Center ...............................................................................................................178 Swim Center................................................................................................................181 Memorial Hall ..............................................................................................................182 Tennis .........................................................................................................................183 Library Services...........................................................................................................184 Animal Control.............................................................................................................185 Pinole Community Television...........................................................................................186 General Government ...........................................................................................................193 Schedule of Transfers .................................................................................................197 Debt Obligations..........................................................................................................199 Appendix ...............................................................................................................................201 Accounting Basis.................................................................................................................203 Monitoring the Budget .........................................................................................................203 Fund Structure.....................................................................................................................204 Glossary of Budget Terms & Acronyms ...............................................................................207 Financial and Investment Policies........................................................................................213 Employee Compensation and Benefits ................................................................................217 Jurisdictional Comparison ....................................................................................................219 Budget Resolution ...............................................................................................................221 Appropriations Limit and Resolution ....................................................................................223 City of Pinole vi 194 of 631
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EXECUTIVE SUMMARY
The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. City staff is responsible for preparing a proposed budget for City Council’s consideration.

The Fiscal Year (FY) 2023/24 Operating and Capital Budget was created through a collaborative, iterative process involving the City Council, community, and City staff and included the creation of a Preliminary Proposed, Revised Proposed, and ultimately Final Proposed budget. The budget development process is more fully described in the Budget Development Process section below.

The Fiscal Year (FY) 2032/24 Operating and Capital Budget is primarily a status quo budget, meaning that it does not include any major changes to City programs or services.

The City’s all funds revenue in the Fiscal Year (FY) 2023/24 Operating and Capital Budget is approximately $47.3 million, and the all funds expenditures are approximately $76.2 million. The budget projection assumes a net use of fund balance of $28.9 million for all funds combined as shown in Table 1 below. The majority of the use of fund balance is for several large, multi-year capital improvement projects, notably in the wastewater enterprise fund. It is important to note that the total estimated costs of capital projects are budgeted in year one (FY 2023/24) of the Capital Improvement Plan (CIP) although some projects may take several years to complete. The total costs are budgeted up front to earmark the full amount of funding needed to complete the CIP projects. This is a new budgeting practice for the City. In the past, the City only encumbered the first-year cost of multi-year capital projects. The cost for subsequent years of multi-year projects was left in fund balance as unassigned. Because the full cost to complete a capital project is now encumbered in the first year of a multi-year capital project, this reduces unassigned fund balance in funds that support capital projects, including the General Fund.

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Executive Summary
Table 1 – All Funds Budgeted Revenues and Expenditures
The General Fund (including Measure S 2006 and 2014 Funds) revenue is approximately $25.6 million, and General Fund expenditures are approximately $34.4 million. The budget includes the use of fund balance in a number of funds to complete one-time projects.

The budget includes a transfer from the General Fund to the General Reserve Fund to meet the City’s Reserve Policy requirement of maintaining a General Reserve balance equal to 50% of total ongoing General Fund expenditures. The budget anticipates a General Reserve balance of $10.3 million, General Fund unassigned fund balance of $1.1 million, and a Pension Trust Fund balance of $13.1 million at the end of FY 2023/24.

The budget includes funding for a number of Council-directed special projects, beyond staff’s baseline work, Strategic Plan strategies, and Capital Improvement Plan (CIP) projects. These Council-directed special projects are the following:

Fund
Estimated
Beginning
Fund Balance
July 1, 2023
Total
Revenues
Total
Expenditures
Contribution
To/(From)
Fund Balance
Estimated
Ending
Fund Balance
June 30, 2024
General Fund
General Fund (including Measure S 2006
and 2014) $ 9,848,344 $ 25,610,623 $ 34,397,708 $ (8,787,085) $ 1,061,259 General Reserve Fund 9,367,440 929,820 929,820 - 10,297,260 Equipment Reserve Fund 121,166 150,000 205,000 (55,000) 66,166 Special Revenue Funds
Gas Tax Fund 535,954 1,046,400 1,980,986 (934,586) (398,632) Restricted Real Estate Maintenance Fund 178,876 39,991 26,000 13,991 192,867 Public Safety Augmentation Fund 377,419 241,853 482,009 (240,156) 137,263 Traffic Safety Fund 277,267 46,500 56,595 (10,095) 267,172 Supplemental Law Enforcement Fund 427,819 166,600 339,864 (173,264) 254,555 NPDES Storm Water Fund (122,454) 253,422 374,769 (121,347) (243,801) Recreation Fund 1,288,997 - 2,135,264 (846,267) (846,267) Building & Planning Fund (565,001) 1,411,477 2,151,428 (739,951) (1,304,952) Refuse Management Fund 108,298 66,060 174,358 (108,298) - Solid Waste Fund 2,048,446 368,000 589,381 (221,381) 1,827,065 Measure C/J Fund 2,071,416 1,152,257 1,023,719 128,538 2,199,954 Rate Stabilization Fund 217,153 15,000 - 15,000 232,153 Asset Seizure-Adjudicated Fund 41,658 - 41,236 (41,236) 422 Growth Impact Fund 3,136,824 1,039,594 1,348,000 (308,406) 2,828,418 Housing Assets Fund 8,275,331 55,000 339,254 (284,254) 7,991,077 Capital Projects Funds
Lighting & Landscaping District Fund 44,896 63,911 85,175 (21,264) 23,632 Pinole Valley Caretaker Fund 14,017 15,000 15,002 (2) 14,015 Public Facilities Fund 471,649 - 70,000 (70,000) 401,649 City Street Improvements Fund 1,497,987 2,064,683 2,232,004 (167,321) 1,330,666 Arterial Streets Rehabilitation Fund 755,361 250,000 758,624 (508,624) 246,737 Parks Grants (164,522) 189,758 189,758 - 25,236
Enterprise Funds
Sewer Enterprise Fund 19,159,654 9,254,209 24,185,339 (14,931,130) 4,228,524 Cable Access Television (PCTV) 535,052 - 682,056 (147,004) (147,004) Information Systems Fund - - -
Fiduciary/Agency Funds
Pension Fund 14,521,075 837,168 2,295,480 (1,458,312) 13,062,763 Recognized Obligation Retirement Fund 255,000 - 251,177 3,823 3,823 Total $ 72,646,073 $ 47,346,375 $ 76,240,427 $ (28,894,051) $ 43,752,022 City of Pinole 4 198 of 631
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Executive Summary
• Additional City-coordinated community events (United Against Hate Week, Earth Month, etc.);
• Development of the Climate Action and Adaptation Plan (CAAP); • Disposal and/or visioning for surplus City property;
• Development of regulations regarding single-use plastics; • Research on options for just cause eviction regulations; • Research on a potential citywide project labor agreement (PLA); • Research on steps the City would need to take to establish a public bank; • Creation of a sister city agreement;
• Creation of a public art program/City mural program update; • Implementation of a City of Pinole job fair;
• Implementation of a weatherization program;
• Research on additional food security and recovery activities; • Options for Old Town wayfinding signage;
• An electric vehicle (EV) charging station feasibility study (this might be addressed through the CAAP);
• Research on the process required to establish a fire prevention maintenance district;
• Establishing a business development/community help reserve; and • Establishing a revitalization reserve.

City staff believes that it will be able to complete the Council-directed special projects listed above by the end of FY 2023/24, but does not have the capacity to take on any additional special projects. Staff also recommends that the City adopt a practice of not adding any special projects mid-fiscal year unless an existing special project is taken off of the list.

It is a public finance best practice, and a goal of the City’s Financial Policy on a Structurally Balanced Budget, to create a proposed General Fund operating budget that is structurally balanced, meaning that ongoing revenues equal or exceed ongoing expenditures.

The Fiscal Year (FY) 2023/24 Operating and Capital Budget is structurally balanced in that ongoing revenues equal or exceed ongoing expenditures. The budget does use onetime sources, such as fund balance, for one-time expenditures.

The Fiscal Year (FY) 2023/24 Operating and Capital Budget consists of the baseline budget (ongoing operating budget), one-time operating budget items such as special Council-directed initiatives, and capital improvement projects that are funded by the General Fund including the Measure S Funds. The graphic below depicts the composition of the Budget. As shown, the budget assumes the use of $8.8 million of fund balance.

Table 2 on the following page provides a detailed list of the one-time budget items and capital improvement projects.

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Table 2 – One-Time Budget Items and Capital Improvement Projects (Some are Projects Budgeted in FY 2022/23, but Not Completed, so Carried Forward to FY 2023/24) Baseline Budget
Total Ongoing Expenditures $ 25,569,418
One-Time Items and Initiatives
Alex Clark Room Transformation 20,000
Business Development/Community Help Reserve 10,000
CERT Program Supplies 20,000
Citizen Request Software 15,000
City Clerk Furniture Replacement 5,000
City Council Furniture Replacement 15,000
City Hall Landscaping Improvements 20,000
Citywide Information Technology Initiatives and Equipment Replacement 147,556 Citywide Records Project Support 11,300
Consultant for Grant Research, Writing, and Admin Services 45,000 Digital Billboard 25,000
Dispatch Chair Replacement 15,324
Diversity, Equity, and Inclusion (DEI) Consulting 40,000 Economic Development Branding 15,000
Economic Development Strategy Year 1 Implementation 71,416 Event Planning Vendor 30,000
Fire General Liability Insurance 151,592
Holiday Lights Over San Pablo Ave. 30,000
Miscellaneous Consulting 20,000
FY2023/24 Operating
and Capital Budget
$34,397,708
Baseline Budget
(Ongoing Operating
Budget)
$25,569,418
One-time Operating
Budget Items
$2,287,708
Capital Improvement
Projects
$6,540,582
Use of Available Fund Balance = $8,828,290
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On-Call Consultants for Capital Projects 75,000
Pedestrian Bridge Inspection 50,000
Policies & Procedures Update Support 20,000
Revitalization Reserve 10,000
Strategic Financial Planning Support 40,000
Street Improvements 200,000
Tiny Tots Restroom Walls/Floor Repair and Replacement 11,000 Transfer to Equipment Replacement Fund 150,000
Transfer to General Reserve Fund 764,520
Weatherization/Energy Efficiency 250,000
Youth Center Vinyl Flooring 10,000
Total One-Time Items and Initiatives 2,287,708
Capital Improvement Projects
Active Transportation Plan 170,000
Brandt Street Improvements 170,000
City Hall Modernization 125,000
Citywide Roof Repairs and Replacement 900,000
Emergency Power for Critical Failures 200,000
Energy Audit 50,000
Energy Upgrades 150,000
Facilities & Real Estate Master Plan 200,000
Hazel St. Storm Drain Improvements 382,098
Municipal Broadband Feasibility 60,000
Park Master Plan 150,000
Pinole Smart Signals 154,302
Public Safety Building Modernization 225,000
Recycled Water Feasibility 200,000
Roble Road Drainage Improvements 700,000
Safety Improvements at Appian Way & Marlesta Road 193,029 Safety Improvements at Tennent Avenue/Pear & Plum Streets 158,322 San Pablo Ave Bridge Replacement 300,000
Senior Center Auxiliary Parking 1,327,831
Senior Center Modernization 175,000
Skatepark Rehabilitation 150,000
Storm Drainage Master Plan 250,000
Tree Mitigation 150,000
Total Capital Improvement Projects 6,540,582
Total Final Proposed General Fund Budget $ 34,397,708
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Background
Background
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Background
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Background – Elected Officials and Department Heads

ELECTED OFFICIALS
Devin Murphy Maureen Toms Anthony Tave
Mayor Mayor Pro Tempore Council Member
Cameron Sasai Norma Martínez-Rubin Roy Swearingen
Council Member Council Member City Treasurer

DEPARTMENT HEADS
City Manager Andrew Murray
City Attorney (Contract) Eric Casher
City Clerk Heather Bell
Community Development Director Lilly Whalen
Community Services Director Jeremy Rogers
Finance Director Markisha Guillory
Human Resources Director Stacy Shell
Police Chief Neil Gang
Public Works Director Sanjay Mishra
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Background – City of Pinole Strategic Plan 2020-2025
CITY OF PINOLE STRATEGIC PLAN 2020-2025
In February 2020, the City of Pinole adopted a Strategic Plan 2020 – 2025. The Strategic Plan established the following vision, mission, and goals for the City, as well as 22 specific “strategies” (special projects), to be completed over a five-year timeframe, that would help the City achieve the goals.

VISION
Pinole is a safe, vibrant, and innovative community with small town charm and high quality of life.

MISSION
Pinole will be efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.

GOALS

1. Safe and Resilient Pinole: Develop and communicate resilience through quality public safety service delivery, property maintenance policies and practices, and disciplined investment in community assets.

2. Financially Stable Pinole: Ensure the financial health and long-term sustainability of the City.

3. Vibrant and Beautiful Pinole: Facilitate a thriving community through development policies and proactive relationship building.

4. High Performance Pinole: Build an organization culture that is efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.

The City Council held a special strategic planning meeting on April 29, 2023 during which it reaffirmed the vision, mission, and goals of the Strategic Plan and made some adjustments to some strategies.

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PROFILE OF THE CITY
The City is primarily a residential community located in the San Francisco Bay Area on the shores of San Pablo Bay in West Contra Costa County. Highway Interstate 80, which traverses Pinole, connects the San Francisco/Oakland metropolitan area with Sacramento and points east. Pinole is linked to central Contra Costa County which includes the cities of Martinez, Concord, and Pleasant Hill by State Route 4 which begins just north of Pinole and connects with Interstate 680. There are approximately foursquare miles of land included in Pinole’s boundary. The City’s population on January 1, 2022 was 18,628, according to the California Department of Finance.

The City of Pinole is a general law city that was incorporated on June 25, 1903. The City operates under a Council-Manager form of operation, whereby policies of the City Council are administered by a City Manager who is appointed by the City Council. All municipal departments operate under the supervision of the City Manager. The Council consists of five members who are elected at large for four-year overlapping terms. The Council elects one of the Council members to serve as Mayor each year.

The City is a full-service city that provides the following services: public safety (police), public works, community services (including recreation and Pinole community television), community development, and general administration services.

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ORGANIZATIONAL STRUCTURE
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BUDGET DEVELOPMENT PROCESS
The City’s budget is created through a collaborative, iterative process involving the City Council, community, and City staff. The City’s budget development process is considered an “incremental” budget process, meaning that the budget for the upcoming year is developed based on the current year’s budget and includes incremental changes.

City staff takes the following steps to create the budget:
• Finance Department uses the current budget, which incorporates any mid-year changes approved by the City Council, as the starting point; • Finance Department creates a “baseline budget” for the upcoming year by taking the ongoing revenues and expenditures included in the current budget and factoring in known or assumed changes to revenues and expenditures (i.e., forecasted changes to different revenue streams, general inflation, known changes to debt service, etc.);
• Departments review and confirm the known and assumed changes incorporated into the baseline budget;
• Departments submit requests for changes from the baseline budget to address proposed special projects or increased service levels;
• Finance Department and City Manager consider department requests for changes to the baseline budget and prepare a Preliminary Proposed budget for the Finance Subcommittee and/or City Council’s consideration; • Finance Department incorporates changes and prepares the Revised Proposed budget for the Finance Subcommittee and/or City Council’s consideration;
• Finance Department incorporates any final changes as necessary and submits the Final Proposed Budget to the City Council for adoption.

City staff presented the General Fund baseline budget to the Finance Subcommittee on April 12, 2023 and to the City Council on April 25, 2023 (budget workshop). At the April 25, 2023 meeting, staff asked the City Council whether it would like to add any special projects or other changes to the baseline budget. The City Council did not direct staff to add any additional items to the budget. Staff then prepared the Preliminary Proposed budget and the status quo ten-year financial forecast, which was to the City Council on May 16, 2023. At that time, the City Council did not direct staff to make any changes. Staff presented the Revised Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget to the City Council on June 6, 2023, and were not directed to make any changes for the Final Proposed budget.

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KEY MILESTONES OF THE DEVELOPMENT OF THE BUDGET AND CIP FOR FY 2023/24
March 14, 2023
• Department Proposed FY 2023/24 Budget Requests due to Finance April 12, 2023
• Finance Subcommittee Meeting
• FY 2023/24 General Fund Baseline Budget
• Draft FY 2023/24 - FY 2027/28 Five-Year Capital Improvement Plan (CIP) April 13-20, 2023
• Budget Review Meetings
• City Manager and Finance Department meet with Department Directors to review and discuss proposed budgets
April 20, 2023
• Balancing Act Survey released - FY 2023/24 Pinole Community Priorities Survey April 25, 2023
• City Council Special Meeting (Budget Workshop)
• FY 2023/24 General Fund Baseline Budget
• Proposed Projects for FY 2023/24 - FY 2027/28 Five-Year Capital Improvement Plan (CIP)
May 16, 2023
• City Council Meeting
• Preliminary Proposed FY 2023/24 Operating and Capital Budget • Preliminary Proposed FY 2023/24 Five-Year Capital Improvement Plan (CIP) • Preliminary Status Quo Ten-Year Financial Forecast for FY 2023/24 - FY 2032/33
June 6, 2023
• City Council Meeting
• Revised Proposed FY 2023/24 Operating and Capital Budget • Revised Proposed FY 2023/24 Five-Year Capital Improvement Plan (CIP) June 20, 2023
• City Council Meeting
• Adopt Final Proposed FY 2023/24 Operating and Capital Budget • Adopt Final Proposed FY 2023/24 Five-Year Capital Improvement Plan (CIP) • Adopt FY 2023/24 Appropriations Limit
July 1, 2023
• FY 2023/24 Begins
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BUDGET AWARD
The City received its nineth consecutive Operating Budget Excellence Award from the California Society of Municipal Finance Officers (CSMFO) for its FY 2022/23 budget. The City previously received the Meritorious Award for its FY 2005/06 through FY 2010/11 budgets, and Outstanding Financial Reporting for its FY 1995/96 through FY 2000/01 budgets. The award reflects the commitment of the City to meeting the highest principles of government budgeting. To receive this award, the City had to satisfy nationally recognized guidelines for effective budget presentation.

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REVENUE AND EXPENDITURE SUMMARIES
The City’s General Fund accounts for all general revenues received by the City. The General Fund supports various City operations, including primarily public safety. The City also has numerous other funds that account for revenue received and expended for specific purposes.

GENERAL FUND REVENUE
The major revenue sources for the General Fund are property tax, sales tax, utility users’ tax, intergovernmental tax, franchise fees, business license tax, and transient occupancy tax. The City’s Finance Department creates the estimates of these General Fund revenues for the budget using economic information obtained from several sources, including the State of California, Contra Costa County, and third-party consultants.

Estimates of revenues generated by City departments are prepared by the respective department with assistance from the Finance Department. Each of these revenue sources is described in detail below.

Total General Fund (including Measure S 2006 and 2014 Funds) revenue is projected to be $25.6 million, including transfers in, as summarized below.

Revenue Category FY 2023/24
Budget
% Total
Budget
Property Taxes $5,678,211 22%
Sales and Use Taxes 4,621,023 18%
Sales and Use Taxes - Measure S 2006 and 2014 4,972,000 19% Utility Users Tax 2,085,485 8%
Franchise Taxes 794,658 3%
Transient Occupancy Tax 453,200 2%
Business License Tax 450,014 2%
Intergovernmental Taxes 2,319,918 9%
Public Safety Charges 1,432,539 6%
Other Revenues 558,094 2%
Transfers In 2,245,480 9%
Total $25,610,623
Property Tax
Property tax is an ad valorem tax imposed on real property (land and permanently attached improvements such as buildings) and tangible personal property (movable property). The fixed statutory rate is 1% of assessed valuation. Assessed value is based on the 1975 property values with subsequent increases limited to 2% or CPI growth, whichever is less. However, when there is a change in property ownership, property renovation or new construction, property is reappraised at its full current market value.

Proposition 8 allows the County Assessor to decrease these assessed values when City of Pinole 27 221 of 631
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property values decline and recapture these valuations back to the original amounts in the following years if property values increase.

The General Fund receives on average 19% of the total ad valorem property taxes levied (excluding voter approved tax overrides pledged for the retirement of bonded debt) on property located within the City’s boundary (exclusive of the Redevelopment Project Areas). Property tax settlements are received in December (55%), April (40%) and June (5%). Property tax is imposed and collected by the County. Contra Costa County is on a Teeter Plan. The County absorbs the delinquencies under this plan. The chart below illustrates the breakdown of the agencies that receive the property tax dollar.

The City uses property tax estimates provided by consulting firm HdL as the basis for the budget. For FY 2023/24, property tax is estimated to be $5.7 million, a 19% increase over the FY 2022/23 revised budget. The increase is largely due to the increase in residual property tax revenue that the City expects to receive from the former Redevelopment agency due to the retirement of outstanding debt.

Property Tax Dollar Breakdown
Sales Tax
Sales tax is the General Fund’s single largest revenue source. The City’s 9.75% Sales tax is levied on all merchandise and includes the 1% Bradley Burns Sales Tax, and Local Sales and Use Taxes Measure S 2006 (0.5%) and Measure S 2014 (0.5%) both of which have no sunset date. The City uses sales tax estimates provided by consulting firm HdL as the basis for the budget. For FY 2023/24, General Fund sales tax, including Measure S 2006 and 2014, is projected to be $9.6 million, a 1% increase over the FY 2022/23 revised budget.

West Contra Costa
Unified
34%
Pinole General
Fund
19%
County General
14%
K-12 Schools ERAF
14%
Community
College District
5%
East Bay Regional
Park
3%
Community
College ERAF
2%
Health Care,
Library, EBMUD
5%
Other
3%
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Sales Tax Dollar Breakdown
Utility Users’ Tax
Utility Users’ Tax (UUT) is levied in accordance with Chapter 3.26 of the Municipal Code, amended in 2018 which levies an 8% tax on the value public utilities services consumed within the City limits for electricity, natural gas, and telecommunications. Low-income households are eligible for exemption from payment. The Electorate ratified renewal of the taxing authority in November 2018 with no sunset date. The City estimates UUT based on historical trends and industry resources. For FY 2023/24, UUT is projected to be $2.1 million, an 8% increase over the FY 2022/23 revised budget.

Franchise Fees
Franchise tax is levied on organizations that use the public right of way to furnish gas (PG&E) (1%) and electricity (PG&E) (2%), refuse (Republic Services) (10%), and cable television (Comcast and AT&T) (5%). The various fees are delineated in franchise agreements and are paid directly to the city by these franchisees. Estimates are based on historical experience considering contract amendments which impact future years. For FY 2023/24, franchise tax is projected to be $794,658, a 1% increase over the FY 2022/23 revised budget.

Business License Tax
Business license tax is assessed on all businesses doing business within City limits in accordance with Municipal Code Title 5. The City charges business license tax in accordance with the provisions of Government Code 37101. Pinole’s tax is computed based on a flat tax of $160 (current) per year combined with a variable tax component based on number of employees engaged in each business. Estimates are based on trend State General
Fund

3.94%
Bradley-Burns

1.00%
County Mental
Health/Welfare/P
ublic Safety

1.56%
Measure S 2006

0.50%
Measure S 2014

0.50%
County Public
Safety (Prop 172),

0.50%
Countywide
Transportation
Fund, 0.25%
BART, 0.50%
Contra Costa
Transportation
Authority, 0.50%
CCC Transaction
& Use Tax, 0.50%
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analysis. For FY 2023/24, business license is projected to be $450,014, a 9% increase over the FY 2022/23 revised budget.

Transient Occupancy Tax (Motel or Bed Tax)
Transient Occupancy Tax (TOT) is a 10% tax levied by the City for the privilege of occupying quarters on a transient basis (Chapter 3.24 of Municipal Code). This tax is imposed upon persons staying 30 days or less in a motel or lodging facility. The tax rate is set at the discretion of the City Council, subject to ratification by the City’s electorate.

For FY 2023/24, transient occupancy tax is projected to be $453,200, a 3% increase over the FY 2022/23 revised budget.

Motor Vehicle In-lieu
Motor Vehicle In-lieu (VLF) is the City’s share of motor vehicle license fees levied, collected and apportioned by the State. VLF, also called the “motor vehicle in-lieu tax” is a tax on the ownership of registered motor vehicles which takes the place of taxation of this personal property. The VLF is paid annually at the time vehicle licenses are renewed based on current value adjusted for depreciation. The budget projection is based on projections provided by the City’s property tax consultant HdL. For FY 2023/24, VLF is projected to be $2.3 million, a 5% increase over the FY 2022/23 revised budget.

Public Safety Charges
Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. A portion of the costs of this activity are reimbursed by the City of Hercules and City of San Pablo. Under the current agreement, the City’s recovers approximately 67% of the activity’s budget.

The budget projection is based on the formula provided in the agreement. For FY 2023/24, public safety charges are projected to be $1.4 million, a 2% increase over the FY 2022/23 revised budget. A new agreement is under negotiation as the current agreement expires June 30, 2023.

Other Revenue
Other revenue is made up of all other revenue sources, such as fees, permits, interest income, grants, reimbursements, and other miscellaneous revenue. These revenues are projected primarily using historical trend analysis. The FY 2023/24 budget assumes an average 1% increase over the FY 2022/23 revised budget.

The City completed a comprehensive fee study that resulted in a number of changes to fees beginning in FY 2022/23. The City is still reviewing the fees for the Police Department and development impact fees and expects to present recommendations for changes to those to the City Council sometime during FY 2023/24.

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Transfers In
Transfers in shown in the FY 2023/24 budget comes from the Pension Section 115 Trust to offset the increase in pension costs in the General Fund and Measure S Funds.

The amount transferred is based on the difference between the City’s base year (FY 2018/19) contribution toward employee pensions and the forecasted required City contribution in future years.

GENERAL FUND EXPENDITURES
General Fund revenues are not restricted to any specific use and can be expended on any allowable municipal purpose. For FY 2023/24, total General Fund expenditures are projected to be $34.4 million, including transfers out, as summarized below.

Expenditure Category FY 2023/24
Budget
% Total
Budget
Salaries and Wages $9,359,141 27%
Employee Benefits 6,219,651 18%
Professional/Admin Services 4,512,515 13%
Contra Costa County Fire Protection District 5,391,485 16% Other Operating 292,711 1%
Materials and Supplies 183,200 1%
Interdepartmental Charges (749,173) -2%
Capital Outlay 6,203,296 18%
Debt Service 611,107 2%
Transfers Out 2,373,775 7%
Total $34,397,708
Salaries and Wages
The forecast for salaries and wages is based on the City’s current staffing level (115) fulltime equivalents (FTEs), future salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs), and an assumption about salary increases for classifications after current labor MOUs expire (3% annually). The forecast includes a savings factor equal to 4% of total annual salary and benefits expenditures to account for savings resulting from position vacancies. For FY 2023/24, salaries and wages are projected to be $9.4 million, an 18 % decrease over the FY 2022/23 revised budget. The decrease is due to the transition of 16 Fire Department staff to Con Fire.

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Employee Benefits
The cost of retirement benefits is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation report, the most recent of which is as of July 2021. The forecast reflects the net cost to the City (the required total contribution minus the employee contributions). All classic employees currently contribute the required employee contribution plus a portion of the employer’s contribution for a total of 15%.

Other benefits include employee medical/dental/vision care, workers’ compensation, and others. The benefits cost in the forecast is based primarily trends and information provided by service providers.

For FY 2023/24, benefits are projected to be $6.2 million, a 17% decrease over the FY 2022/23 revised budget. The decrease is due to the transition of 16 Fire Department staff to Con Fire.

Professional and Administrative Services
Professional and administrative services includes City Attorney services, temporary services, network and software maintenance, and equipment and building maintenance.

Contract services with other government agencies, such as the County animal services and library services, are also included in professional services. This category is primarily projected based on historic trends. For FY 2023/24, professional and administrative services are projected to be $4.5 million, a 9% decrease over the FY 2022/23 revised budget. The decrease is mainly due to the reduction in non-personnel expenses resulting from the transition of the Fire Department to Con Fire.

Contra Costa County Fire Protection District Fire Services Agreement Effective March 1, 2023, the City entered into an agreement with the Contra Costa County Fire Protection District (CCCFPD) to provide fire protection services to Pinole residents.

For FY 2023/24, the cost is $5.4 million per the approved five-year agreement.

Other Operating Expenses
Other operating expenses include all other expenditure categories, such as travel/training, office expenses, utilities, indirect costs, and materials and supplies. This category is projected based on historic trends. For FY 2023/24, other operating expenses are projected to be $292,711, a 2% increase over the FY 2022/23 revised budget.

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Capital Outlay
Capital outlay includes non-major asset acquisition and improvements, such as computer equipment and furniture, as well as several major capital projects to be funded by the General Fund unassigned fund balance. This category is projected based on historic trends as well as estimated costs of capital projects. For FY 2023/24, capital outlay is projected to be $6.2 million.

Capital improvement projects are detailed in a separate Five-Year Capital Improvement Plan (CIP). Each fiscal year, capital needs are assessed and prioritized through the CIP planning process.

Debt Service
Debt service includes the payment of debt for the 2006 pension obligation bonds (POBs) that were issued to finance the City’s unfunded accrued actuarial liability with CalPERS.

The future years are forecasted based on the long-term debt obligation schedule.

Transfers Out
Transfers out includes the transfers from the General Fund and Measure S to other funds to support Recreation programs, Pinole Community Television (PCTV), vehicle and equipment replacement. Transfers out also includes the transfer from the General Fund to the General Reserve Fund.

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GENERAL FUND
(Including Measure S 2006 and 2014)
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Revised
Budget
FY 2023/24
Proposed
Budget
Revenue by Category
311 - Property Taxes 4,514,755 4,091,345 4,307,208 4,776,626 5,678,211 312 - Sales and Use Taxes 7,689,917 8,927,361 9,613,625 9,484,095 9,593,023 313 - Utility Users Tax 1,809,832 1,939,726 2,063,773 1,934,150 2,085,485 314 - Franchise Taxes 750,002 751,598 788,146 786,790 794,658 315 - Other Taxes 826,504 795,839 929,466 852,500 903,214 321 - Intergovernmental Taxes 1,952,717 2,034,203 2,108,808 2,215,948 2,319,918 322 - Federal Grants - - - - -
323 - State Grants 40,193 10,951 13,847 40,000 65,882
324 - Other Grants 47,026 287,768 46,937 47,026 47,025
332 - Permits 65,987 77,992 120,780 68,700 108,700
341 - Review Fees 13,730 37,139 42,210 28,000 500
342 - Other Fees 41,929 56,754 23,880 43,194 15,054
343 - Abatement Fees 46,060 3,844 5,127 36,000 33,500
351 - Fines and Forfeiture 16,874 13,166 10,411 22,050 22,050 361 - Public Safety Charges 1,260,013 1,345,588 1,477,492 1,405,108 1,432,539 370 - Interest and Investment Income 289,324 33,340 (134,495) 150,000 150,000 381 - Rental Income 89,661 86,880 96,516 89,896 89,896
383 - Reimbursements 23,257 83,285 16,341 18,674 16,928 384 - Other Revenue 47,205 3,788 35,606 5,100 7,560
392 - Proceeds from Sale of Property 13,855 83,209 240,182 1,000 1,000 393 - Loan/Bond Proceeds 500,000 55,197 - - -
399 - Transfers In from Section 115 Trust - 1,327,427 1,061,736 2,016,612 2,245,480 399 - Transfers In from ARPA Fund - - - 4,090,010
Revenue Total 20,038,840 22,046,398 22,867,595 28,111,479 25,610,623 Expenditures by Category
40 - Salaries and Wages 9,182,685 9,687,549 10,550,396 11,462,312 9,359,141 41 - Employee Benefits 5,315,443 5,492,537 6,030,608 7,496,535 6,219,651 42 - Professional/Administrative Services 2,841,245 3,120,915 4,083,329 4,670,075 9,904,000 43 - Other Operating Expenses 276,628 332,324 304,499 286,311 292,711 44 - Materials and Supplies 152,349 148,389 261,505 229,200 183,200 46 - Interfund/Interdepartmental Charges (807,690) (916,482) (838,609) (683,039) (749,173) 47 - Asset Acquisition, Improvement, Disposal 1,031,960 1,397,824 697,550 3,308,553 6,203,296 48 - Debt Service 606,554 558,607 608,736 596,107 611,107 49 - Transfers Out 1,255,058 1,588,652 3,360,117 2,071,880 2,373,775 Expenditures Total 19,854,232 21,410,315 25,058,131 29,437,934 34,397,708 Expenditures by Department
10 - City Council 210,303 221,252 215,904 188,396 212,212 11 - City Manager 206,565 603,505 527,117 615,943 590,960 12 - City Clerk 183,241 243,065 327,468 586,347 624,354 13 - City Treasurer 8,592 8,286 8,375 8,662 8,727
14 - City Attorney 489,469 489,955 406,476 321,057 320,428 15 - Finance Department 482,166 573,555 561,011 727,747 854,336 16 - Human Resources 430,578 292,727 377,614 768,472 888,227 17 - Non-Departmental 3,495,716 3,534,790 5,274,979 3,629,942 3,975,120 18 - Information Systems 21,748 - - 102,600 3,600
22 - Police Department 8,057,519 8,495,554 9,847,359 10,535,459 11,062,112 23 - Fire Department 4,514,810 5,429,808 5,100,962 5,564,428 5,571,985 34 - Public Works 1,521,779 1,335,586 1,824,492 5,366,545 9,238,294 46 - Community Development 217,153 173,504 263,181 546,464 625,617 55 - Community Services 14,593 8,727 272,629 475,872 421,736 64 - Sewer 50,563
Expenditures Total 19,854,232 21,410,315 25,058,131 29,437,934 34,397,708 Net Operating Results 184,609 636,084 (2,190,536) (1,326,455) (8,787,085) City of Pinole 35 229 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund
Property Taxes,
5,678,211 , 22%
Sales and Use
Taxes, 9,593,023 ,
37%
Utility Users Tax,
2,085,485 , 8%
Franchise Taxes,
794,658 , 3%
Other Taxes,
903,214 , 4%
Intergovernmental
Taxes, 2,319,918 ,
9%
Public Safety
Charges, 1,432,539
, 6%
Other Revenues,
558,095 , 2%
Transfers In ,
2,245,480 , 9%
General Fund Revenue by Type: $25,610,623
Salaries and Wages,
9,359,141 , 26%
Employee Benefits,
6,219,651 , 18%
Professional/Admin
Svcs, 3,952,515 ,
11%
CCCFPD Fire
Services Agreement,
5,391,485 , 15%
Other Operating ,
292,711 , 1%
Materials and
Supplies, 183,200 ,
2%
Interdepartmental
Charges, (749,173),
-2%
Capital Outlay,
6,203,296 , 18%
Debt Service,
611,107 , 2%
Transfers Out,
2,373,775 , 7%
General Fund Expendiures by Type: $34,397,708
City of Pinole 36 230 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund
City Council,
212,212 , 1%
City Manager,
590,960 , 2%
City Clerk, 624,354 ,
2%
City Treasurer, 8,727
, 0%
City Attorney,
320,428 , 1%
Finance Department,
854,336 , 2%
Human Resources,
888,227 , 3%
Non-Departmental,
3,975,120 , 11%
Information Systems,
3,600 , 0%
Police Department,
11,062,112 , 32%
Fire Department,
5,571,985 , 16%
Public Works,
9,238,294 , 27%
Community
Development,
625,617 , 2%
Community Services,
421,736 , 1%
General Fund Expendiures by Department: $34,397,708
City of Pinole 37 231 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund
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City of Pinole 38 232 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Major Non-General Funds

MAJOR NON-GENERAL FUNDS
Aside from the General Fund, the City also maintains special revenue funds, capital project funds, and enterprise funds. These funds generate revenue from many sources, such as taxes, charges for services, and user fees. Below find descriptions of the major Non-General Funds.

Special Revenue Funds
Gas Tax Fund - 200
The Gas Tax Fund accounts for the Highway Users Tax Account (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City Limits. These taxes are distributed primarily on the basis of population pursuant to formulas specified in Streets and Highways Code Sections 2105, 2106, 2107, 2107.5, and Section 2103. As a result of the Road Repair and Accountability Act of 2017 (SB1 Beall), funds received as part of the Road Maintenance and Rehabilitation Account (RMRA) Section 2106 are also accounted for in this fund. Gas Tax funds are restricted for use in the construction, improvement, and maintenance of public streets. These funds support both annual operating and capital projects related to streets. It is common for funds that support capital projects to accrue significant fund balances over multiple years while cities save resources over time to invest in large projects, which have greater economies of scale.

For FY 2023/24, revenue is projected to be $1 million. Expenditures are projected to be $2 million for road maintenance projects. It is anticipated that approximately $934,586 of fund balance will be used for capital projects.

Recreation Fund - 209
The Recreation Fund accounts for program fees, fundraising proceeds, and donations for Recreation programs. Resources are used towards staffing and maintenance costs to operate the programs. The fund receives a transfer in from the General Fund to offset a recurring operating loss. For FY 2023/24, revenue is projected to be $1.3 million.

Expenditures are projected to be $2.1 million. The budget assumes that Recreation programs to be open at full capacity during FY 2023/24.

Building and Planning Fund - 212
The Building and Planning Fund accounts for fees collected for building permits and plan check fees. Fees collected are used to cover the cost involved in plan checks and inspections performed. The City recently conducted a fee study to determine the City’s total cost of providing certain services that have a specific beneficiary. The study recommended changes to the City’s building and planning fees, which is expected to result in increased revenue. Several large developments projects are anticipated to be initiated in FY 2023/24. For FY 2023/24, revenues are projected to be $1.4 million.

Expenditures are projected to be $2.2 million.

City of Pinole 39 233 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Major Non-General Funds Solid Waste Fund – 214
The Solid Waste Fund accounts for funds received from Republic Services, Inc. from a surcharge it assesses on customer rates for solid waste services. These funds are set aside for future solid waste capital projects and for a rate stabilization fund. For FY 2023/24, revenues are budgeted at $368,000 and expenditures are budgeted at $589,381. It is anticipated that approximately $221,831 of fund balance will be used for capital projects.

Measure C/J Fund - 215
The Measure C/J Fund accounts for special override sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program to maintain eligibility for the funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula split (50/50) between population and road mileage. It is common for funds that support capital projects to accrue significant fund balances over multiple years while cities save resources over time to invest in large projects, which have greater economies of scale.

For FY 2023/24, revenues are projected to be $1.2 million. Expenditures are projected to be $1.0 million.

Growth Impact Fund – 276
The Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal, community, wastewater, roadways, and drainage. For FY 2023/24, revenue is budgeted $1.0 million due from developers for several large multiunit developments. Expenditures are projected at $1.3 million for capital projects. It is anticipated that approximately $308,406 of fund balance will be used for capital projects.

Housing Assets Fund – 285
The Housing Assets Fund accounts for resources related to the affordable housing activities and portfolio of the former Redevelopment Agency. Funds must be expended for housing activities. The fund balance has increased in recent years due to the repayment of a significant loan due to the fund. For FY 2023/24, expenditures are projected to be $339,254 for housing administration activities. It is anticipated that approximately $284,254 of fund balance will be used for housing administration activities.

Capital Project Funds
City Street Improvements Fund – 325
The City Street Improvements Fund receives a transfer of $250,000 per year from Measure S 2014 to fund road maintenance projects. It has a substantial fund balance due City of Pinole 40 234 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Major Non-General Funds to the accumulation of unspent funds from prior fiscal years. For FY 2023/24, revenues are budgeted at $2.1 million due to anticipated grants from the West County Subregional Transportation Mitigation Program (STMP), CalTrans Highway Bridge Program, CalTrans Highway Safety Improvement Program, and Transportation for Livable Communities (TLC) Program. Expenditures are budgeted at $2.2 million for street improvement projects. It is anticipated that approximately $167,321 of fund balance will be used for capital projects.

Arterial Streets Rehabilitation Fund - 377
The Arterial Streets Rehabilitation Fund receives a transfer of $250,000 per year from the Measure S 2014 to fund road rehabilitation projects. For FY 2023/24, expenditures are budgeted at $758,624 for street rehabilitation projects. It is anticipated that approximately $508,624 of fund balance will be used for capital projects.

Enterprise Funds
Sewer Enterprise Fund -500
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer service provided by the City’s Wastewater Treatment Plant (WWTP). Sewer user fees are charged in the amount specified by City Council Resolution (Section 13.04.040 PMC). Fees are used to operate, maintain, and renew the WWTP. The cost of operations is shared between the two cities using a cost sharing formula based on sewage inflows by each city. For FY 2023/24, revenue is projected to be $9.3 million. Expenditures are projected to be $24.2 million. It is anticipated that approximately $14.9 million of its projected fund balance will be used to complete several key capital projects.

Pinole Community Television (PCTV) Fund - 505
The Pinole Community Television (PCTV) Fund accounts for revenues and expenditures related to the operation of PCTV. Revenue is received from video production charges to other cities, Public, Educational, and Governmental (PEG) access fees, and the General Fund. PEG fees are designated for equipment purchases. For FY 2023/24, revenue is projected to be $535,052. Expenditures are projected to be $682,056.

Information Systems -525
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a costreimbursement basis. The budget includes funding for routine operating activities as well as special initiatives identified in the City’s Information Technology Plan. For FY 2023/24, revenue and expenditures are balanced with each projected to be $1.5 million.

City of Pinole 41 235 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Major Non-General Funds Fiduciary Funds
Pension Fund – 700
The Pension Fund accounts for funds in the City’s Section 115 trust, funded with onetime General Fund resources, to offset growth in the City’s annual required contribution to CalPERS pension.

City of Pinole 42 236 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
ALL FUNDS FY 2019/20
Actual
FY 2020/21
Actuals
FY 2021/22
Actuals
FY 2022/23
Revised
Budget
FY 2023/24
Proposed
Budget
Revenue by Category
311 - Property Taxes 4,514,755 4,091,345 4,307,208 5,026,626 5,928,211 312 - Sales and Use Taxes 7,689,917 8,927,361 9,613,625 9,484,095 9,593,023 313 - Utility Users Tax 1,809,832 1,939,726 2,063,773 1,934,150 2,085,485 314 - Franchise Taxes 778,835 776,957 810,080 839,762 847,630 315 - Other Taxes 826,506 795,839 929,466 852,500 903,214 321 - Intergovernmental Taxes 3,226,870 3,319,719 3,530,117 3,686,532 3,902,718 322 - Federal Grants - - 911,070 2,353,773 92,662
323 - State Grants 317,822 383,315 290,576 769,292 1,243,319 324 - Other Grants 752,777 677,915 785,671 1,733,337 2,241,952 332 - Permits 376,690 342,120 601,210 620,083 586,583
341 - Review Fees 367,649 243,014 398,529 1,089,242 405,169 342 - Other Fees 121,809 109,215 116,892 395,647 461,517 343 - Abatement Fees 46,060 3,844 5,127 55,600 33,500
344 - Impact Fees 59,943 49,560 2,453,146 580,048 1,070,230 351 - Fines and Forfeiture 68,576 41,235 39,392 67,050 87,050 361 - Public Safety Charges 1,260,013 1,345,588 1,477,492 1,405,108 1,432,539 362 - Public Works Charges - - - - -
363 - Sewer Enterprise Charges 7,093,734 7,414,842 7,764,868 8,266,176 9,154,209 364 - Recreation Charges 379,124 128,296 311,782 379,636 359,786 365 - Cable TV Charges 191,537 223,342 216,837 316,956 316,956 370 - Interest and Investment Income 2,158,670 2,935,849 (2,978,741) 1,479,767 1,342,218 381 - Rental Income 185,594 131,335 121,141 161,225 163,025 382 - Concession Revenue - - - - -
383 - Reimbursements 408,597 606,594 444,545 411,154 407,064 384 - Other Revenue 67,681 61,571 87,107 33,560 58,060
385 - Indirect Cost Allocations - - - - -
392 - Proceeds from Sale of Property 13,855 83,209 688,940 1,000 1,000 393 - Loan/Bond Proceeds 559,344 120,594 112,662 872,883 10,000 399 - Transfers In 819,655 3,094,268 3,581,953 8,178,502 4,619,255 Revenue Total 34,095,848 37,846,652 38,684,468 50,993,703 47,346,375 Expenditures by Category
40 - Salaries and Wages 11,111,582 11,508,885 12,977,267 14,522,679 13,010,293 41 - Employee Benefits 6,658,509 6,710,186 7,765,562 9,052,769 7,910,040 42 - Professional/Administrative Services 4,794,326 5,136,136 7,179,480 9,170,159 14,323,420 43 - Other Operating Expenses 1,583,741 1,565,131 1,773,766 1,601,912 1,681,788 44 - Materials and Supplies 958,065 909,837 1,227,452 1,774,193 1,707,611 46 - Interfund/Interdepartmental Charges 572,926 650,094 733,387 630,883 863,995 47 - Asset Acquisition, Improvement, Disposal 2,606,766 4,629,080 4,711,084 11,965,066 29,905,443 48 - Debt Service 1,569,641 1,455,787 1,415,202 2,207,731 2,218,583 49 - Transfers Out 1,255,058 3,094,268 4,421,853 8,178,502 4,619,255 Expenditures Total 31,110,614 35,659,404 42,205,053 59,103,895 76,240,427 Expenditures by Department
10 - City Council 210,303 221,252 215,904 188,396 212,212 11 - City Manager 206,565 603,505 527,117 615,943 590,960 12 - City Clerk 183,241 243,065 327,468 586,347 624,354 13 - City Treasurer 8,592 8,286 8,375 8,662 8,727
14 - City Attorney 489,469 489,955 406,476 321,057 320,428 15 - Finance Department 482,166 573,555 561,011 767,747 904,336 16 - Human Resources 430,578 292,727 377,614 768,472 888,227 17 - Non-Departmental 3,601,499 5,049,270 7,026,762 9,736,564 6,220,600 18 - Information Systems 21,748 - 95,874 102,600 3,600
19 - Cable Access TV 374,875 391,792 439,347 646,780 682,056 22 - Police Department 8,630,931 8,823,952 10,153,924 11,113,181 11,946,816 23 - Fire Department 4,514,810 5,429,808 5,100,962 5,564,428 5,571,985 34 - Public Works 2,832,214 4,128,522 4,807,382 11,230,986 17,551,312 46 - Community Development 2,420,250 2,093,699 3,154,647 3,494,421 3,372,475 55 - Community Services 1,014,993 824,176 1,630,344 2,569,687 2,557,000 64 - Sewer 5,688,381 6,485,839 7,371,846 11,388,624 24,785,339 31,110,614 35,659,404 42,205,053 59,103,895 76,240,427
Net Operating Results 2,985,234 2,187,249 (3,520,585) (8,110,192) (28,894,051) City of Pinole 43 237 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
Property Taxes,
5,928,211 , 13%
Sales and Use Taxes,
9,593,023 , 20%
Utility Users Tax,
2,085,485 , 4%
Franchise Taxes,
847,630 , 2% Intergovernmental
Taxes, 7,480,651 ,
16%
Public Safety Charges,
1,432,539 , 3%
Sewer Enterprise
Charges, 9,154,209 ,
19%
Other Revenues,
2,745,159 , 6%
Transfers In,
4,619,255 , 10%
Other Taxes, 903,214
, 2%
Permits and Fees,
2,557,000 , 5%
All Funds Revenue by Category: $47,346,375
Salaries and Wages,
13,010,293 , 17%
Employee Benefits,
7,910,040 , 11%
Professional/Admin
Svcs, 14,323,420 ,
Other Operating , 19%
1,681,788 , 2%
Materials and Supplies,
1,707,611 , 2%
Interdepartmental
Charges, 863,995 , 1%
Capital Outlay,
29,905,443 , 39%
Debt Service,
2,218,583 , 3%
Transfers Out,
4,619,255 , 6%
All Funds Expenditures by Category: $76,240,427
City of Pinole 44 238 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
City Council, 212,212 , 0%
City Manager, 590,960 ,
1%
City Clerk, 624,354 , 1%
City Treasurer, 8,727 , 0%
City Attorney, 320,428 ,
0%
Finance Department,
904,336 , 1%
Human Resources,
888,227 , 1%
Non-Departmental,
6,220,600 , 8%
Information Systems,
3,600 , 0%
Cable Access TV,
682,056 , 1%
Police Department,
11,946,816 , 16%
Fire Department,
5,571,985 , 7%
Public Works, 17,551,312
, 23%
Community Development,
3,372,475 , 4%
Community Services,
2,557,000 , 3%
Sewer, 24,785,339 , 33%
All Funds Expenditures by Department: $76,240,427
City of Pinole 45 239 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
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City of Pinole 46 240 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
General Fund (including Measure S 2006 and 2014)
Revenue
311 - Property Taxes 4,514,755 4,091,345 4,307,208 4,776,626 4,776,626 2,995,539 4,776,626 5,678,211 19% Basic 1% Property Tax 2,595,604 2,770,607 2,946,085 3,285,675 3,285,675 1,701,685 3,285,675 3,278,749 0% RPTTF and Passthrough Payments 1,919,151 1,320,738 1,361,123 1,490,951 1,490,951 1,293,854 1,490,951 2,399,462 61% 312 - Sales and Use Taxes 3,788,080 4,303,800 4,612,708 4,582,095 4,582,095 2,864,125 4,582,095 4,621,023 1% 312 - Sales and Use Taxes- Measure S 2006 1,951,039 2,309,123 2,501,974 2,451,000 2,451,000 1,602,302 2,451,000 2,486,000 1% 312 - Sales and Use Taxes- Measure S 2014 1,950,798 2,314,438 2,498,944 2,451,000 2,451,000 1,601,309 2,451,000 2,486,000 1% 313 - Utility Users Tax 1,809,832 1,939,726 2,063,773 1,934,150 1,934,150 1,739,524 2,074,092 2,085,485 8% 314 - Franchise Taxes 750,002 751,598 788,146 786,790 786,790 490,853 786,790 794,658 1% 315 - Other Taxes 826,504 795,839 929,466 852,500 852,500 731,222 852,500 903,214 6% Other Tax/Transient Occupancy Tax 444,453 446,105 487,687 440,000 440,000 331,343 440,000 453,200 3% Other Tax/Business License 382,051 349,733 441,779 412,500 412,500 399,879 412,500 450,014 9% 321 - Intergovernmental Taxes 1,952,717 2,034,203 2,108,808 2,215,948 2,215,948 1,119,272 2,215,948 2,319,918 5% 322 - Federal Grants - - - - - - - - 0%
323 - State Grants 40,193 10,951 13,847 40,000 40,000 39,804 40,000 65,882 65% 324 - Other Grants 47,026 287,768 46,937 47,026 47,026 - 47,026 47,025 0% 332 - Permits 65,987 77,991 120,780 68,700 68,700 117,628 117,628 108,700 58% 341 - Review Fees 13,730 37,139 42,210 28,000 28,000 49,174 49,174 500 -98% 342 - Other Fees 41,929 56,754 23,880 43,194 43,194 21,066 43,194 15,054 -65% 343 - Abatement Fees 46,060 3,844 5,127 36,000 36,000 22,495 36,000 33,500 -7% 351 - Fines and Forfeiture 16,874 13,166 10,411 22,050 22,050 11,467 22,050 22,050 0% 361 - Public Safety Charges 4,051 73,021 29,558 33,548 33,548 30,227 33,548 33,548 0% 361 - Public Safety Charges/Dispatch 1,255,962 1,272,567 1,447,934 1,371,560 1,371,560 1,200,101 1,371,560 1,398,991 2% 370 - Interest and Investment Income 289,324 33,339 (134,495) 150,000 150,000 96,624 150,000 150,000 0% 381 - Rental Income 89,661 86,880 96,516 89,896 89,896 65,975 89,896 89,896 0% 383 - Reimbursements 23,257 83,285 16,341 18,674 18,674 26,698 26,698 16,928 -9% 384 - Other Revenue 47,205 3,788 35,606 5,100 5,100 12,054 12,054 7,560 48% 392 - Proceeds from Sale of Property 13,855 83,209 240,182 1,000 1,000 2,760 2,760 1,000 0% 393 - Loan/Bond Proceeds 500,000 55,197 - - - - - - 0%
Revenue Total 20,038,840 20,718,970 21,805,859 22,004,857 22,004,857 14,840,218 22,231,639 23,365,143 6% 399 - Transfers In - - - - - - - -
399 - Transfers In from Section 115 Pension Fund - 1,327,427 1,061,736 2,016,612 2,016,612 - 2,016,612 2,245,480 11% 399 - Transfers In from ARPA Fund 4,090,010 4,090,010 4,071,404 4,090,010 100% Sources Total 20,038,840 22,046,397 22,867,595 28,111,479 28,111,479 18,911,622 28,338,261 25,610,623 -9% Fund: 100 - General Fund
Expenditures
Division: 110 - City Council Total: 163,703 215,352 215,904 170,496 182,496 149,921 182,496 212,212 16% Division: 111 - City Manager Total: 206,565 603,505 527,117 615,943 615,943 410,795 615,943 590,960 -4% Division: 112 - City Clerk Total: 183,241 243,065 327,468 586,347 586,347 366,780 586,347 624,354 6% Division: 113 - City Treasurer Total: 8,592 8,286 8,375 8,662 8,662 5,732 8,662 8,727 1% Division: 114 - City Attorney Total: 462,151 489,955 406,476 321,057 321,057 378,073 321,057 320,428 0% 114 - City Attorney Services 721,388 763,076 833,500 583,740 583,740 604,119 583,740 596,245 2% 114 - City Attorney Indirect Cost Allocations (259,237) (273,121) (427,024) (262,683) (262,683) (226,046) (262,683) (275,817) 5% Division: 115 - Finance Department Total: 477,675 571,900 560,362 627,847 722,847 472,619 722,847 849,436 18% Division: 116 - Human Resources Total: 430,578 292,727 377,614 768,472 768,472 514,484 768,472 888,227 16% Division: 117 - General Government Total: 1,704,538 1,387,531 1,306,126 961,955 961,955 1,068,717 1,068,717 990,238 3% Administrative Total 3,637,043 3,812,321 3,729,442 4,060,779 4,167,779 3,367,121 4,274,540 4,484,582 8% Division: 221 - Police Operations Total: 3,335,075 3,802,334 4,433,521 4,892,111 4,892,111 3,697,884 4,892,111 5,440,241 11% Division: 222 - Police Support Services Total: 908,771 1,087,828 1,118,708 1,538,502 1,538,502 922,295 1,538,502 1,494,478 -3% Division: 223 - Dispatch WBCC Total: 1,878,391 1,988,812 2,215,114 2,169,105 2,169,105 1,796,784 2,169,105 2,315,202 7% Division: 231 - Fire Total: 3,195,023 4,604,922 3,992,507 4,212,704 4,212,704 3,401,853 4,212,704 3,842,727 -9% Public Safety Total 9,317,260 11,483,896 11,759,851 12,812,422 12,812,422 9,818,816 12,812,422 13,092,647 2% Division: 341 - Administration/Engineering Total: 273,487 151,103 219,407 736,363 742,363 299,841 398,452 655,551 -12% Division: 342 - Road Maintenance Total: 28,451 32,157 62,776 212,969 212,969 58,114 99,367 625,824 194% Division: 343 - Facility Maintenance Total: 457,490 513,141 552,239 611,147 611,147 473,057 611,147 1,025,442 68% Division: 345 - Park Maintenance Total: 228,811 253,021 276,594 539,309 539,309 203,817 307,034 372,315 -31% Public Works Total 988,239 949,421 1,111,016 2,099,788 2,105,788 1,034,828 1,416,000 2,679,132 27% Division: 461 - Planning Total: 4,683 10,583 64,712 77,192 77,192 51,469 98,550 16,713 -78% Division: 465 - Code Enforcement Total: 169,010 162,921 198,324 253,452 272,452 160,040 272,452 281,912 3% Division: 466 - Economic Development Total: - - 145 176,820 176,820 78,276 124,728 306,992 74% Community Development Total 173,693 173,504 263,181 507,464 526,464 289,785 495,730 605,617 15% Division: 551 - Recreation Admin Total 253,414 454022 454,022 217,704 454,022 43,600 -90% Division: 560 - Library Services Total: - - - - - - - 182,585 100% Division: 561 - Animal Control Services Total: - - - - - - - 169,701 100% Recreation Total - - 253,414 454,022 454,022 217,704 454,022 395,886 -13% 481 - Debt Service 536,120 558,607 608,736 596,107 596,107 596,045 596,107 611,107 3% Sub-Total 14,652,356 16,977,749 17,725,639 20,530,582 20,662,582 15,324,299 20,048,821 21,868,971 6% 499 - Transfers Out 562,558 921,762 2,667,216 1,353,880 1,353,880 1,353,880 2,406,835 1,590,275 17% Expenditure Total: 15,214,914 17,899,511 20,392,855 21,884,462 22,016,462 16,678,179 22,455,656 23,459,246 7% City of Pinole 47 241 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 105 - Measure S 2006 Fund
Expenditures
Division: 115 - Finance Department Total: 2,246 300 475 2,450 2,450 1,367 2,450 2,450 0% Division: 221 - Police Operations Total: 1,476,686 1,443,123 1,589,658 1,718,135 1,718,135 1,016,861 1,718,135 1,697,340 -1% Division: 222 - Police Support Services Total: 330,507 - - - - - 0% Division: 223 - Dispatch WBCC Total: 1,955 - - - - - - - 0% Division: 231 - Fire Total: 1,018,699 457,612 682,546 727,182 777,182 572,427 777,182 780,955 0% Expenditure Total: 2,499,586 1,901,034 2,603,185 2,447,767 2,497,767 1,590,655 2,497,767 2,480,745 -1% Fund: 106 - Measure S 2014 Fund
Expenditures
Division: 110 - City Council Total: 46,600 5,900 - 5,900 5,900 - 5,900 - -100% Division: 114 - City Attorney Total: 27,318 - - - - - - - 0% Division: 115 - Finance Department Total: 2,246 1,356 175 2,450 2,450 1,667 2,450 2,450 0% Division: 117 - General Government Total: 692,500 666,890 692,901 718,000 718,000 718,000 718,000 783,500 9% Division: 118 - Information Systems Total: 21,748 - - 102,600 102,600 - - 3,600 -96% Administrative Total 790,412 674,146 693,076 828,950 828,950 719,667 726,350 789,550 -5% Division: 221 - Police Operations Total: 363,908 70,953 59,161 110,000 110,000 37,269 110,000 - -100% Division: 222 - Police Support Services Total: 67,734 102,505 100,690 107,606 107,606 82,274 107,606 114,852 7% Division: 223 - Dispatch WBCC Total: 25,000 - - - - - - - 0% Division: 231 - Fire Total: 301,089 367,274 425,909 574,542 574,542 452,289 574,542 948,303 65% Public Safety Total 757,731 540,731 585,760 792,148 792,148 571,832 792,148 1,063,155 34% Division: 341 - Administration/Engineering Total: - 59,825 70,077 296,518 296,518 46,938 296,518 225,317 -24% Division: 342 - Road Maintenance Total: 29,210 66,590 153,392 627,512 824,675 50,756 824,675 1,035,210 26% Division: 343 - Facility Maintenance Total: 131,848 165,352 352,421 1,298,025 1,058,655 132,459 908,655 3,356,097 217% Division: 344 - NPDES Storm Drain Total: 13,759 5,562 28,290 418,460 418,460 2,502 10,000 1,332,098 218% Division: 345 - Park Maintenance Total: 358,722 88,836 109,297 359,449 549,449 30,426 549,449 610,440 11% Division: 642 - Sewer Collections Total: - - 50,563 - - - - - 0% Public Works Total 533,539 386,165 764,039 2,999,964 3,147,757 263,081 2,589,297 6,559,162 108% Division: 461 - Planning Total: 14,030 - - 20,000 20,000 - 20,000 - 0% Division: 465 - Code Enforcement Total: 29,430 - - - - - - 0% Division: 466 - Economic Development Total: - - - - - - 20,000 0% Community Development Total 43,460 - - 20,000 20,000 - 20,000 20,000 0% Division: 551 - Recreation Administration Total: - - - - - - - 0% Division: 552 - Senior Center Total: - - 19,150 7,000 7,000 1,960 7,000 - -100% Division: 553 - Tiny Tots Total: 14,593 - - 4,850 4,850 - 4,850 15,850 227% Division: 554 - Youth Center Total: - 8,727 65 10,000 10,000 - 10,000 10,000 0% Recreation Total 14,593 8,727 19,215 21,850 21,850 1,960 21,850 25,850 18% Expenditure Total: 2,139,735 1,609,769 2,062,091 4,662,912 4,810,705 1,556,540 4,149,645 8,457,717 76% General Fund and Measure S Expenditure Total 19,854,235 21,410,314 25,058,131 28,995,141 29,324,934 19,825,374 29,103,068 34,397,708 17% General Fund and Measure S Net Results 184,605 636,083 (2,190,536) (883,662) (1,213,455) (913,751) (764,807) (8,787,085) Fund Balance, July 1 11,982,999 12,167,604 12,803,687 10,613,151 10,613,151 10,613,151 9,848,344 Fund Balance, June 30 12,167,604 12,803,687 10,613,151 9,729,489 9,399,696 9,848,344 1,061,259 Fund: 150 - General Reserve Fund
Revenue
370 - Interest and Investment Income 319,153 35,654 (249,883) - - 122,919 76,500 165,300 0% 399 - Transfers In 949,715 650,925 650,925 650,925 1,098,338 764,520 17% Revenue Total: 319,153 35,654 699,832 650,925 650,925 773,844 1,174,838 929,820 43% Expenditures
Expenditure Total:

Fund: 150 - General Reserve Net Results 319,153 35,654 699,832 650,925 650,925 773,844 1,174,838 929,820 Fund Balance, July 1 7,137,963 7,457,116 7,492,770 8,192,602 8,192,602 8,192,602 9,367,440 Fund Balance, June 30 7,457,116 7,492,770 8,192,602 8,843,527 8,843,527 9,367,440 10,297,260 City of Pinole 48 242 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 160 - Equipment Reserve Fund
Revenue
384 - Other Revenue 43,459 - 0 - - - 0 0%
392 - Proceeds from Sale of Property - 17,000 0 - - - 0 0% 399 - Transfers In 85,000 85,000 85,000 85,000 85,000 85,000 85,000 150,000 76% Revenue Total: 85,000 128,459 102,000 85,000 85,000 85,000 85,000 150,000 76% Expenditures
Division: 221 - Police Operations Total: - - - - - - - 0% Division: 342 - Road Maintenance Total: 104,242 120,000 120,000 39,434 120,000 120,000 0% Division: 345 - Park Maintenance Total: - - - 80,000 80,000 - 80,000 80,000 0% Division: 461 - Planning Total: - - - 5,000 5,000 - 5,000 5,000 0% Expenditure Total: - - 104,242 205,000 205,000 39,434 205,000 205,000 0% Fund: 160 - EQUIPMENT RESERVE Net Results 85,000 128,459 (2,242) (120,000) (120,000) 45,566 (120,000) (55,000) Fund Balance, July 1 29,949 114,949 243,408 241,166 241,166 241,166 121,166 Fund Balance, June 30 114,949 243,408 241,166 121,166 121,166 121,166 66,166 Fund: 200 - Gas Tax Fund
Revenue
321 - Intergovernmental Taxes 789,998 795,113 850,633 990,635 990,635 648,347 990,635 1,033,764 4% 370 - Interest and Investment Income 18,024 1,878 (5,931) 5,000 5,000 9,626 5,000 5,000 0% 383 - Reimbursements 9,074 18,050 7,636 7,636 1,417 7,636 7,636 0% Revenue Total: 808,022 806,065 862,752 1,003,271 1,003,271 659,390 1,003,271 1,046,400 4% Expenditures
Division: 341 - Administration/Engineering Total: 2023 0 0 - 2,064 2,064 - 0% Division: 342 - Road Maintenance Total: 577,100 1,374,969 489,964 1,144,557 1,194,557 424,635 1,194,557 1,980,986 66% Expenditure Total: 577,100 1,376,992 489,964 1,144,557 1,194,557 426,699 1,196,621 1,980,986 66% Fund: 200 - Gas Tax Fund Net Results 230,922 (570,927) 372,787 (141,286) (191,286) 232,690 (193,350) (934,586) Fund Balance, July 1 696,522 927,444 356,517 729,304 729,304 729,304 535,954 Fund Balance, June 30 927,444 356,517 729,304 588,018 538,018 535,954 (398,632) Fund: 201 - Restricted Real Estate Maintenance Fund
Revenue
342 - Other Fees 475 475 475 3,175 3,175 475 3,175 3,175 0% 381 - Rental Income 3,787 34,150 - 36,816 36,816 - 36,816 36,816 0% 384 - Other Revenue - - 2,700 - - - - - 0%
Revenue Total: 4,262 34,625 3,175 39,991 39,991 475 39,991 39,991 0% Expenditures
Division: 343 - Facility Maintenance Total: 24,414 20,118 19,478 26,000 26,000 12,630 26,000 26,000 0% Expenditure Total: 24,414 20,118 19,478 26,000 26,000 12,630 26,000 26,000 0% Fund: 201 - Restricted RE Maintenance Fund Net Results (20,152) 14,507 (16,303) 13,991 13,991 (12,155) 13,991 13,991 Fund Balance, July 1 186,832 166,680 181,187 164,884 164,884 164,884 178,876 Fund Balance, June 30 166,680 181,187 164,884 178,876 178,876 178,876 192,867 Fund: 203 - Public Safety Augmentation Fund
Revenue
321 - Intergovernmental Taxes 185,306 187,448 265,501 170,266 170,266 159,520 245,094 239,353 41% 370 - Interest and Investment Income 7,117 1,269 (4,630) 2,500 2,500 5,527 2,500 2,500 0% Revenue Total: 192,423 188,717 260,870 172,766 172,766 165,047 247,594 241,853 40% Expenditures
Division: 221 - Police Operations Total: 179,741 143,643 154,595 387,365 387,365 141,766 387,365 482,009 24% Expenditure Total: 179,741 143,643 154,595 387,365 387,365 141,766 387,365 482,009 24% Fund: 203 - Public Safety Augmentation Fund Net Results 12,682 45,074 106,275 (214,599) (214,599) 23,281 (139,771) (240,156) Fund Balance, July 1 353,158 365,840 410,914 517,190 517,190 517,190 377,419 Fund Balance, June 30 365,840 410,914 517,190 302,591 302,591 377,419 137,263 Fund: 204 - Police Grants Fund
Revenue
323 - State Grants 9,197 - - - - - - 0%
324 - Other Grants 300,500 - - - - - - 0%
384 - Other Revenue - - - - - 0%
Revenue Total: 309,697 - - - - - - - 0%
399 - Transfers In - 29,428 - - - - - 0%
Sources Total 309,697 29,428 - - - - - - 0%
Expenditures
Division: 227 - Police Grants Total: 304,023 85,999 - - - - - - 0% Expenditure Total: 304,023 85,999 - - - - - - 0%
Fund: 204 - Police Grants Net Results 5,674 (56,571) - - - - - - Fund Balance, July 1 119,824 125,498 68,927 68,927 68,927 68,927 68,927 Fund Balance, June 30 125,498 68,927 68,927 68,927 68,927 68,927 68,927 City of Pinole 49 243 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 205 - Traffic Safety Fund
Revenue
351 - Fines and Forfeiture 46,640 27,491 28,821 45,000 45,000 15,348 45,000 45,000 0% 370 - Interest and Investment Income 3,821 750 (2,754) 1,500 1,500 2,831 1,500 1,500 0% Revenue Total: 50,461 28,241 26,067 46,500 46,500 18,180 46,500 46,500 0% Expenditures
Division: 227 - Police Grants Total: 6,399 565 9,219 21,059 21,059 7,676 21,059 21,595 3% Division: 342 - Road Maintenance Total: - - - - - - - 35,000 100% Expenditure Total: 6,399 565 9,219 21,059 21,059 7,676 21,059 56,595 169% Fund: 205 - Traffic Safety Fund Net Results 44,062 27,676 16,848 25,441 25,441 10,504 25,441 (10,095) Fund Balance, July 1 163,240 207,302 234,979 251,826 251,826 251,826 277,267 Fund Balance, June 30 207,302 234,979 251,826 277,267 277,267 277,267 267,172 Fund: 206 - Supplemental Law Enforcement Svc Fund
Revenue
323 - State Grants 155,948 156,727 161,285 156,727 156,727 165,271 165,271 165,000 5% 370 - Interest and Investment Income 4,955 1,080 (4,472) 1,600 1,600 5,086 1,600 1,600 0% Revenue Total: 160,903 157,807 156,813 158,327 158,327 170,357 166,871 166,600 5% Expenditures
Division: 227 - Police Grants Total: 60,170 98,192 113,750 111,067 111,067 97,171 111,067 339,864 206% Expenditure Total: 60,170 98,192 113,750 111,067 111,067 97,171 111,067 339,864 206% Fund: 206 - Supplemental Law Enforcement Svc Fund Net Results 100,733 59,615 43,063 47,260 47,260 73,186 55,804 (173,264) Fund Balance, July 1 168,604 269,337 328,953 372,015 372,015 372,015 427,819 Fund Balance, June 30 269,337 328,953 372,015 419,275 419,275 427,819 254,555 Fund: 207 - NPDES Storm Water Fund
Revenue
321 - Intergovernmental Taxes 259,103 260,430 255,408 253,272 253,272 154,312 253,272 253,272 0% 332 - Permits - - - - - 1,200 - - 0%
370 - Interest and Investment Income (190) 51 884 150 150 (775) 150 150 0% 384 - Other Revenue - - - - - - 0%
Revenue Total: 258,913 260,480 256,292 253,422 253,422 154,737 253,422 253,422 0% Expenditures
Division: 117 - General Government Total: 2,222 - 0 0 - - 0 0% Division: 342 - Road Maintenance Total: 10000 12,005 12,005 - 12,005 13,693 14% Division: 344 - NPDES Storm Drain Total: 289,103 272,838 287,082 324,933 324,933 232,230 324,933 361,076 11% Expenditure Total: 289,103 275,059 297,082 336,938 336,938 232,230 336,938 374,769 11% Fund: 207 - NPDES Storm Water Fund Net Results (30,190) (14,579) (40,791) (83,516) (83,516) (77,493) (83,516) (121,347) Fund Balance, July 1 46,622 16,432 1,853 (38,938) (38,938) (38,938) (122,454) Fund Balance, June 30 16,432 1,853 (38,938) (122,454) (122,454) (122,454) (243,801) Fund: 209 - Recreation Fund
Revenue
Division: 551 - Recreation Administration Total: 13,104 19,603 48,737 70,268 77,268 11,358 77,268 82,981 7% Division: 552 - Senior Center Total: 270,294 26,358 103,253 216,130 167,050 123,570 167,050 169,290 1% Division: 553 - Tiny Tots Total: 110,474 41,022 124,659 172,021 138,539 111,101 138,539 141,596 2% Division: 554 - Youth Center Total: 26,713 2,592 2,451 17,855 4,787 6,259 6,259 13,500 182% Division: 555 - Day Camp Total: 14,406 5,014 11,887 7,560 7,560 5,799 7,560 - -100% Division: 556 - Performing Arts Total: 2,630 - 587 - - - - - 0% Division: 557 - Swim Center Total: 31,407 63,959 95,420 63,500 82,500 38,140 82,500 82,500 0% Division: 558 - Memorial Hall Total: 10,982 3,649 3,308 10,316 10,316 - 10,316 - -100% Division: 559 - Tennis Total: 674 204 289 350 200 110 200 - 0% Revenue Total: 480,684 162,400 390,592 558,000 488,220 296,335 489,691 489,867 0% 399 - Transfers In 522,254 624,721 950,998 675,831 675,831 730,831 1,158,775 799,131 18% 399 - Transfers In from Section 115 Pension Fund - 7,334 0% Sources Total 1,002,938 794,455 1,341,590 1,233,831 1,164,051 1,027,166 1,648,466 1,288,997 11% Expenditures
Division: 117 - General Government Total: 7,980 7,987 7,549 - - 5,358 5,358 - 0% Division: 551 - Recreation Administration Total: 187,153 273,358 532,479 694,990 713,850 399,357 589,094 825,617 16% Division: 552 - Senior Center Total: 438,540 201,229 399,599 579,673 715,143 374,884 495,420 626,187 -12% Division: 553 - Tiny Tots Total: 133,396 102,241 141,106 174,421 175,135 117,629 175,135 193,758 11% Division: 554 - Youth Center Total: 140,656 110,557 111,936 247,067 241,921 108,825 141,181 335,802 39% Division: 555 - Day Camp Total: 2,087 20,453 25,228 74,116 74,616 25,236 74,616 - -100% Division: 556 - Performing Arts Total: 221 - - - - - - - 0% Division: 557 - Swim Center Total: 81,400 88,099 137,822 126,917 153,900 103,605 153,900 153,900 0% Division: 558 - Memorial Hall Total: 10,587 13,214 5,162 14,200 14,200 5,820 14,200 - -100% Division: 559 - Tennis Total: 6,359 6,300 4,385 6,650 5,050 2,618 5,050 - -100% Expenditure Total: 1,008,380 823,437 1,365,264 1,918,034 2,093,815 1,143,332 1,653,954 2,135,264 2% Fund: 209 - Recreation Fund Net Results (5,442) (28,982) (23,674) (684,203) (929,764) (116,165) (5,487) (846,267) Fund Balance, July 1 63,585 58,144 29,162 5,488 5,488 5,488 0 Fund Balance, June 30 58,144 29,162 5,488 (678,716) (924,277) 0 (846,266) City of Pinole 50 244 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 212 - Building & Planning Fund
Revenue
315 - Other Taxes 2 - - - - - - - 0%
323 - State Grants - 225,000 225,000 - 225,000 40,000 -82% 332 - Permits 310,704 264,128 480,430 2,427,800 551,383 249,793 551,383 477,883 -13% 341 - Review Fees 353,919 205,875 356,319 1,020,000 1,061,242 353,794 1,061,242 404,669 -62% 342 - Other Fees 63,816 31,877 65,442 1,036,000 331,278 102,291 331,278 425,288 28% 343 - Abatement Fees - 19,600 19,600 - 19,600 - -100%
344 - Impact Fees 1,443 572 87,049 87,049 402 87,049 30,636 -65% 351 - Fines and Forfeitures - - - - - 6,065 6,065 20,000 100% 370 - Interest and Investment Income 12,265 (422) 3,072 7,000 7,000 (12,542) 7,000 7,000 0% 383 - Reimbursements 7,360 - - - - 32 32 - 0%
384 - Other Revenue (449) - - 6,000 6,000 - 6,000 6,000 0% Revenue Total: 747,616 502,902 905,836 4,828,449 2,288,552 699,835 2,294,648 1,411,477 -38% 399 - Transfers In - 192,000 481,051 - - - - - 0%
Sources Total 747,616 694,902 1,386,887 4,828,449 2,288,552 699,835 2,294,648 1,411,477 -38% Expenditures 0
Division: 461 - Planning Total: 431,016 422,064 749,792 1,183,849 1,183,849 752,809 1,183,849 926,742 -22% Division: 462 - Building Inspection Total: 645,050 565,540 1,035,536 1,226,944 1,143,045 693,037 1,143,045 1,224,340 7% Division: 465 - Code Enforcement Total: - - 0%
Expenditure Total: 1,076,066 987,604 1,785,329 2,410,793 2,326,894 1,445,846 2,326,894 2,151,083 -8% Fund: 212 - Building & Planning Net Results (328,450) (292,702) (398,442) 2,417,656 (38,342) (746,011) (32,246) (739,606) Fund Balance, July 1 486,839 158,389 (134,313) (532,755) (532,755) (532,755) (565,001) Fund Balance, June 30 158,389 (134,313) (532,755) 1,884,901 (571,097) (565,001) (1,304,607) Fund: 213 - Refuse Management Fund
Revenue
323 - State Grants 111,950 66,635 66,826 60,060 60,060 46,444 60,060 60,060 0% 370 - Interest and Investment Income 7,176 1,008 (1,768) 6,000 6,000 1,136 6,000 6,000 0% 392 - Proceeds from Sale of Property - - - - - - 0%
Revenue Total: 119,125 67,643 65,058 66,060 66,060 47,580 66,060 66,060 0% Expenditures
Division: 344 - NPDES Storm Drain Total: - -
Division: 346 - Waste Reduction Total: 93,143 210,444 106,591 167,825 167,825 94,690 108,605 174,358 4% Expenditure Total: 93,143 210,444 106,591 167,825 167,825 94,690 108,605 174,358 4% Fund: 213 - Refuse Management Fund Net Results 25,983 (142,801) (41,533) (101,765) (101,765) (47,110) (42,545) (108,298) Fund Balance, July 1 309,195 335,178 192,376 150,843 150,843 150,843 108,298 Fund Balance, June 30 335,178 192,376 150,843 49,078 49,078 108,298 0 Fund: 214 - Solid Waste Fund
Revenue
323 - State Grants 28,327 - - - - - 0%
370 - Interest and Investment Income 27,628 5,804 (20,738) 8,000 8,000 24,244 8,000 8,000 0% 383 - Reimbursements 375,749 347,367 386,514 360,000 360,000 321,043 360,000 360,000 0% Revenue Total: 403,377 353,171 394,103 368,000 368,000 345,287 368,000 368,000 0% Expenditures
Division: 342 - Road Maintenance Total: 2239.74 194240.94 257778 257,778 67,475 257,778 164,381 -36% Division: 343 - Facility Maintenance Total: 45,700 - - - - - - 0% Division: 345 - Parks Maintenance Total: - 425,000 125,000 - 125,000 425,000 240% Expenditure Total: - 47,940 194,241 682,778 382,778 67,475 382,778 589,381 0% Fund: 214 - Solid Waste Fund Net Results 403,377 305,231 199,862 (314,778) (14,778) 277,812 (14,778) (221,381) Fund Balance, July 1 1,154,755 1,558,131 1,863,362 2,063,224 2,063,224 2,063,224 2,048,446 Fund Balance, June 30 1,558,131 1,863,362 2,063,224 1,748,446 2,048,446 2,048,446 1,827,065 Fund: 215 - Measure C and J Fund
Revenue
323 - Federal Grants - - - - - 2,463 - - 0%
323 - State Grants - - - - - - - 722,619 100%
324 - Other Grants 405,252 390,147 470,247 382,848 382,848 21,965 382,848 421,638 10% 370 - Interest and Investment Income 23,857 6,297 (23,256) 8,000 8,000 20,515 8,000 8,000 0% Revenue Total: 429,109 396,444 446,991 390,848 390,848 44,943 390,848 1,152,257 195% Expenditures
Division: 117 - General Government Total: 48,930 49,664 - - - - - 0% Division: 341 - Administration/Engineering Total: 82,819 111,905 118,988 186,999 186,999 99,872 186,999 195,466 5% Division: 342 - Road Maintenance Total: 18,651 - 10,073 450,881 455,881 116,444 455,881 826,253 81% Division: 343 - Facility Maintenance Total: - 2,000 2,000 - 2,000 2,000 0% Expenditure Total: 101,471 160,835 178,725 639,880 644,880 216,316 644,880 1,023,719 59% Fund: 215 - Measure C and J Fund Net Results 327,638 235,609 268,266 (249,032) (254,032) (171,374) (254,032) 128,538 Fund Balance, July 1 1,493,934 1,821,573 2,057,182 2,325,448 2,325,448 2,325,448 2,071,416 Fund Balance, June 30 1,821,573 2,057,182 2,325,448 2,076,416 2,071,416 2,071,416 2,199,954 City of Pinole 51 245 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 216 - Rate Stabilization Fund
Revenue
370 - Interest and Investment Income - - (2,216) - - 2,194 2,194 - 0% 383 - Reimbursements - 31,171 17,499 15,000 15,000 - 15,000 15,000 0% 399 - Transfers In - 153,505 - - - - - 0 0%
Revenue Total: - 184,676 15,283 15,000 15,000 2,194 17,194 15,000 0% Expenditures
Division: 117 - General Government Total: - - - - - 0%
Expenditure Total: - - - - - - - - 0%
Fund: 216 - Rate Stabilization Fund Net Results - 184,676 15,283 15,000 15,000 2,194 17,194 15,000 Fund Balance, July 1 - - 184,676 199,959 199,959 199,959 217,153 Fund Balance, June 30 - 184,676 199,959 214,959 214,959 217,153 232,153 Fund: 217 - American Rescue Plan Act Fund
Revenue
322 - Federal Grants - - 533,606 2,302,505 2,302,505 4,071,404 4,071,404 - -100% Revenue Total: - - 533,606 2,302,505 2,302,505 4,071,404 4,071,404 - -100% Expenditures
Division: 117 - General Government Total: - - 533,606 4,090,010 4,090,010 4,071,404 4,071,404 - -100% Expenditure Total: - - 533,606 4,090,010 4,090,010 4,071,404 4,071,404 - -100% Fund: 217 - American Rescue Plan Act Fund Net Results - - - (1,787,505) (1,787,505) - - - Fund Balance, July 1 - - - - - - -
Fund Balance, June 30 - - - (1,787,505) (1,787,505) - - Fund: 225 - Asset Seizure-Adjudicated Fund
Revenue
351 - Fines and Forfeiture 5,000 545 - - - - - - 0%
370 - Interest and Investment Income 2,139 235 (766) - - 430 430 0 0% Revenue Total: 7,139 779 (766) - - 430 430 - 0%
Expenditures
Division: 221 - Police Operations Total: 23,079 - 29,000 58,231 58,231 16,348 16,348 41,236 -29% Expenditure Total: 23,079 - 29,000 58,231 58,231 16,348 16,348 41,236 -29% Fund: 225 - Asset Seizure-Adjudicated Fund Net Results (15,940) 779 (29,766) (58,231) (58,231) (15,918) (15,918) (41,236) Fund Balance, July 1 102,502 86,562 87,341 57,576 57,576 57,576 41,658 Fund Balance, June 30 86,562 87,341 57,576 (655) (655) 41,658 422 Fund: 226 - CASp Certification and Training Fund
Revenue
342 - Other Fees 7,282 6,668 8,172 - - 7,005 7,500 - 0% Revenue Total: 7,282 6,668 8,172 - - 7,005 7,500 - 0%
Expenditures
Division: 462 - Building Total: - - - 0 0 - 0%
Expenditure Total: - - - - - - - - 0%
Fund: 226 - CASp Certification and Training Fund Net Results 7,282 6,668 8,172 - - 7,005 7,500 - Fund Balance, July 1 13,467 20,749 27,417 35,590 35,590 35,590 43,090 Fund Balance, June 30 20,749 27,417 35,590 35,590 35,590 43,090 43,090 Fund: 275 - Parkland Dedication Fund
Revenue
344 - Impact Fees 26,227 16,027 - 1,293,134 (0) - (0) - 0% 370 - Interest and Investment Income 1,506 351 (8,595) - - - - - 0% Revenue Total: 27,733 16,378 (8,595) 1,293,134 (0) - (0) - 0% Expenditures
Division: 344 - NPDES Storm Drain Total:

Division: 345 - Park Maintenance Total: 799 - - - - - (22,654) - 0% Expenditure Total: 799 - - - - - (22,654) - 0%
Fund: 275 - Parkland Dedication Fund Net Results 26,934 16,378 (8,595) 1,293,134 (0) - 22,654 - Fund Balance, July 1 (57,371) (30,437) (14,059) (22,654) (22,654) (22,654) (0) Fund Balance, June 30 (30,437) (14,059) (22,654) 1,270,480 (22,654) (0) (0) Fund: 276 - Growth Impact Fund
Revenue
344 - Impact Fees 33,716 32,090 2,452,573 1,608,476 493,000 13,414 493,000 1,039,594 111% 370 - Interest and Investment Income 1,842 477 (10,748) - - 29,842 - - 0% Revenue Total: 35,557 32,567 2,441,826 1,608,476 493,000 43,256 493,000 1,039,594 111% Expenditures
Division: 343 - Facility Maintenance Total: - - - - - - - 425,000 100% Division: 344 - NPDES Storm Drain Total: - - - 58,000 58,000 - 58,000 58,000 0% Division: 345 - Park Maintenance Total: - - - - - - - 265,000 100% Division: 642 - Sewer Collection Total: - - - - - - - 600,000 100% Expenditure Total: - - - 58,000 58,000 - 58,000 1,348,000 2224% Fund: 276 - Growth Impact Fund Net Results 35,557 32,567 2,441,826 1,550,476 435,000 43,256 435,000 (308,406) Fund Balance, July 1 191,875 227,432 259,999 2,701,825 2,701,825 2,701,825 3,136,824 Fund Balance, June 30 227,432 259,999 2,701,825 4,252,300 3,136,824 3,136,824 2,828,419 City of Pinole 52 246 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
Actual Thru
Mar-22
FY 2021/22
Projected
Year-end
FY 2022/23
Proposed
Prop to Rev
Percent
Change
Fund: 285 - Housing Assets Fund
Revenue
342 - Other Fees - - - - - - - 0%
370 - Interest and Investment Income 62,291 7,374 (44,948) 50,000 50,000 61,280 50,000 50,000 0% 381 - Rental Income - - - - - - 0%
384 - Other Revenue 750 - 41,492 - - - - - 0%
392 - Proceeds from Sale of Property - - - - - - 0%
393 - Loan/Bond Proceeds 44,892 52,715 11,658 867,883 867,883 7,783 867,883 5,000 -99% Revenue Total: 107,933 60,089 8,202 917,883 917,883 69,062 917,883 55,000 -94% Expenditures
Division: 461 - Planning Total: 47,382 53,436 53,436 38,169 53,436 60,373 13% Division: 464 - Housing Administration Total: 69,688 44,092 50,199 274,039 335,249 69,717 335,249 278,881 -17% Expenditure Total: 69,688 44,092 97,581 327,475 388,685 107,886 388,685 339,254 -13% Fund: 285 - Housing Assets for Resale Net Results 38,245 15,998 (89,379) 590,408 529,198 (38,824) 529,198 (284,254) Fund Balance, July 1 7,781,270 7,819,515 7,835,513 7,746,133 7,746,133 7,746,133 8,275,331 Fund Balance, June 30 7,819,515 7,835,513 7,746,133 8,336,541 8,275,331 8,275,331 7,991,077 Fund: 310 - Lighting & Landscape District Fund
Revenue
321 - Intergovernmental Taxes 39,746 42,525 49,768 56,411 56,411 28,741 56,411 56,411 0% 383 - Reimbursements 14,839 - 7,500 7,500 - 7,500 7,500 0% 399 - Transfers In - - - - - - 0%
Revenue Total: 39,746 57,364 49,768 63,911 63,911 28,741 63,911 63,911 0% Expenditures
Division: 347 - Landscape & Lighting PVR North Total: 18,297 19,545 22,221 32,315 32,315 19,694 32,315 39,795 23% Division: 348 - Landscape & Lighting PVR South Total: 19,875 34,055 20,389 29,810 29,810 8,668 29,810 45,380 52% Expenditure Total: 38,172 53,599 42,611 62,125 62,125 28,362 62,125 85,175 37% Fund: 310 - Lighting & Landscape Districts Net Results 1,575 3,765 7,157 1,786 1,786 379 1,786 (21,264) Fund Balance, July 1 30,613 32,188 35,953 43,110 43,110 43,110 44,896 Fund Balance, June 30 32,188 35,953 43,110 44,896 44,896 44,896 23,632 Fund: 317 - Pinole Valley Caretaker Fund
Revenue
381 - Rental Income 15,000 11,250 - 15,000 15,000 - 15,000 15,000 0% Revenue Total: 15,000 11,250 - 15,000 15,000 - 15,000 15,000 0% Expenditures
Division: 345 - Park Maintenance Total: 15,360 11,268 656 15,055 15,055 - - 15,002 0% Expenditure Total: 15,360 11,268 656 15,055 15,055 - - 15,002 0% Fund: 317 - Pinole Valley Caretaker Fund Net Results (360) (18) (656) (55) (55) - 15,000 (2) Fund Balance, July 1 51 (309) (327) (983) (983) (983) 14,017 Fund Balance, June 30 (309) (327) (983) (1,038) (1,038) 14,017 14,015 Fund: 324 - Public Facilities Fund
Expenditures
Division: 343 - Facility Maintenance Total: 50 3,356 - 60,000 60,000 - 60,000 60,000 0% Division: 345 - Park Maintenance Total: 10,000 10,000 - 10,000 10,000 0% Expenditure Total: 50 3,356 - 70,000 70,000 - 70,000 70,000 0% Fund: 324 - Public Facilities Fund Net Results (50) (3,356) - (70,000) (70,000) - (70,000) (70,000) Fund Balance, July 1 545,055 545,005 541,649 541,649 541,649 541,649 471,649 Fund Balance, June 30 545,005 541,649 541,649 471,649 471,649 471,649 401,649 Fund: 325 - City Street Improvements Fund
Revenue
322 - Federal Grants - - 336,189 - - 146,416 - 41,394 100% 323 - State Grants 535 149,002 20,292 97,747 97,747 2,046 97,747 - -100% 324 - Other Grants - - 268,486 1,303,463 1,303,463 42,760 1,303,463 1,773,289 36% 351 - Fines and Forfeiture 18 - 160 - - - - - 0%
383 - Reimbursements 1,417 - - - (1,417) - - 0%
399 - Transfers In 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 0% Revenue Total: 250,553 400,419 875,127 1,651,210 1,651,210 439,806 1,651,210 2,064,683 25% Expenditures
Division: 342 - Road Maintenance Total: 45,622 448,469 569,001 1,706,213 1,706,213 127,626 1,706,213 2,232,004 31% Expenditure Total: 45,622 448,469 569,001 1,706,213 1,706,213 127,626 1,706,213 2,232,004 31% Fund: 325 - City Street Improvements Net Results 204,930 (48,050) 306,126 (55,003) (55,003) 312,180 (55,003) (167,321) Fund Balance, July 1 1,089,984 1,294,914 1,246,864 1,552,990 1,552,990 1,552,990 1,497,987 Fund Balance, June 30 1,294,914 1,246,864 1,552,990 1,497,987 1,497,987 1,497,987 1,330,666 City of Pinole 53 247 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 327 - Parks Grants (Measure WW) Fund
Revenue
323 - State Grants - - - 189,758 189,758 - - 189,758
370 - Interest and Investment Income 533 83 (285) - - 49 - - Revenue Total: 533 83 (285) 189,758 189,758 49 - 189,758 Expenditures
Division: 345- Park Maintenance Total: - - - 189,758 189,758 47,721 189,758 - -100% Expenditure Total: - - - 189,758 189,758 47,721 189,758 - -100% Fund: 327 - Parks Grants (Measure WW) Fund Net Results 533 83 (285) - - (47,672) (189,758) 189,758 Fund Balance, July 1 24,904 25,437 25,521 25,236 25,236 25,236 (164,522) Fund Balance, June 30 25,437 25,521 25,236 25,236 25,236 (164,522) 25,236 Fund: 377 - Arterial Streets Rehabilitation Fund
Revenue
322 - Federal Grants 41,275 - - - 541,462 - 0%
383 - Reimbursements - - - - - - 0%
399 - Transfers In 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 0% Revenue Total: 250,000 250,000 291,275 250,000 250,000 250,000 791,462 250,000 0% Expenditures
Division: 342 - Road Maintenance Total: 125,202 236,007 1,029,962 810,312 810,312 61,674 85,988 758,624 -6% Expenditure Total: 125,202 236,007 1,029,962 810,312 810,312 61,674 85,988 758,624 -6% Fund: 377 - Arterial Streets Rehabilitation Fund Net Results 124,798 13,993 (738,687) (560,312) (560,312) 188,326 705,474 (508,624) Fund Balance, July 1 649,783 774,582 788,574 49,887 49,887 49,887 755,361 Fund Balance, June 30 774,582 788,574 49,887 (510,425) (510,425) 755,361 246,737 Fund: 500 - Sewer Enterprise Fund
Revenue
344 - Impact Fees - - - - - - - 0%
363 - Sewer Enterprise Charges 7,093,734 7,414,842 7,764,868 8,266,176 8,266,176 4,709,624 8,266,176 9,154,209 11% 370 - Interest and Investment Income 277,807 44,066 (196,765) 100,000 100,000 194,443 100,000 100,000 0% 383 - Reimbursements 22,234 3,046 - - - - - 0%
384 - Other Revenue 366 - - - - - 0%
392 - Proceeds from Sale of Property 67,262 - - - - - 0% Revenue Total: 7,371,541 7,481,142 7,638,777 8,366,176 8,366,176 4,904,067 8,366,176 9,254,209 11% 399 - Transfers In from Section 115 Pension Fund - - 0% Sources Total 7,371,541 7,481,142 7,638,777 8,366,176 8,366,176 4,904,067 8,366,176 9,254,209 11% Expense
Division: 117 - General Government Total: 16,365 16,643 12,191 - - 16,369 16,369 - 0% Division: 641 - Sewer Treatment Plant/Shared Total: 3,979,819 4,355,345 4,718,679 6,229,371 6,289,371 3,325,563 6,289,371 9,791,938 56% Division: 642 - Sewer Collections Total: 906,883 1,055,212 1,295,873 3,417,629 3,487,629 893,056 3,487,629 12,785,925 267% Division: 643 - Sewer Projects/Shared Total: - 4,275 - - - - - - 0% Division: 644 - WPCP Equipment/Debt Service Total: 612,491 621,332 596,719 1,611,624 1,611,624 522,440 1,611,624 1,607,476 0% Expense Total: 5,515,558 6,052,806 6,623,463 11,258,624 11,388,624 4,757,427 11,404,993 24,185,339 112% Fund: 500 - Sewer Enterprise Fund Net Results 1,855,983 1,428,336 1,015,314 (2,892,448) (3,022,448) 146,639 (3,038,817) (14,931,130) Fund Balance, July 1 17,898,838 19,754,821 21,183,157 22,198,471 22,198,471 22,198,471 19,159,654 Fund Balance, June 30 19,754,821 21,183,157 22,198,471 19,306,023 19,176,023 19,159,654 4,228,524 Fund: 505 - Cable Access TV Fund
Revenue
314 - Franchise Taxes 28,833 25,359 21,934 52,972 52,972 14,367 25,000 52,972 0% 365 - Cable TV Charges 191,537 223,342 216,837 316,956 316,956 162,424 316,956 316,956 0% 370 - Interest and Investment Income - - 1,297 - - - - - 0% 383 - Reimbursements 341 - - - - - - 0%
384 - Other Revenue 3,000 - - 5,000 5,000 - 5,000 5,000 0% 399 - Transfers In 147,804 174,853 197,184 160,124 160,124 105,124 187,577 160,124 0% Revenue Total: 371,175 423,895 437,252 535,052 535,052 281,914 534,533 535,052 0% 399 - Transfers In from Section 115 Pension Fund - - - 0% Sources Total 371,175 423,895 437,252 535,052 535,052 281,914 534,533 535,052 0% Expense
Division: 119 - Cable Access TV Total: 374,875 391,792 306,964 444,432 444,432 252,449 372,789 473,459 7% Division: 120 - Cable Access-Community Services Total: - 4,642 4,642 47 90 1,713 -63% Division: 121 - Cable Access-Contract Services Total: 132,383 197,707 197,707 119,103 156,427 206,884 5% Expense Total: 374,875 391,792 439,347 646,780 646,780 371,599 529,306 682,056 5% Fund: 505 - Cable Access TV Net Results (3,700) 32,104 (2,095) (111,728) (111,728) (89,685) 5,227 (147,004) Fund Balance, July 1 (31,535) (35,235) (3,132) (5,227) (5,227) (5,227) (0) Fund Balance, June 30 (35,235) (3,132) (5,227) (116,956) (116,956) (0) (147,004) Fund: 525 - Information Systems Fund
Revenue
393 - Debt Proceeds - - 95,874 - - - - - 0%
399 - Transfers In - - 196,169 - - - - - 0%
Sources Total - - 292,043 - - - - - 0%
Expense
Division: 118 - Information Systems Total: 795,641 702,008 792,558 1,449,406 1,791,006 882,440 1,791,006 1,552,663 -13% 461 - Indirect cost allocations (795,641) (702,008) (696,684) (1,449,406) (1,791,006) (875,626) (1,791,006) (1,552,663) -13% Expense Total: - - 95,874 - - 6,814 - - 0%
Fund: 525 - Information Systems Net Results: - - 196,169 - - (6,814) - - Fund Balance, July 1 (196,169) (196,169) (196,169) 0 0 0 0 Fund Balance, June 30 (196,169) (196,169) 0 0 0 0 0
City of Pinole 54 248 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 700 - Pension Fund
Revenue
370 - Interest and Investment Income 1,010,988 2,792,382 (2,248,500) 1,140,017 1,140,017 518,409 492,464 837,168 100% 399 - Transfers In 0 0 0 0 - 0 0%
Revenue Total: 1,010,988 2,792,382 (2,248,500) 1,140,017 1,140,017 518,409 492,464 837,168 100% Expense
Division: 115 - Finance Total: - - - 40,000 40,000 58,546 60,000 50,000 25% Division: 117 - General Government Total: 81,434 86,587 87,037 - - - - - 0% Sub-Total: 81,434 86,587 87,037 40,000 40,000 58,546 60,000 50,000 0% 499 - Transfers Out - 1,352,111 1,061,736 2016612 2,016,612 - 2,016,612 2,245,480 11% Expense Total: 81,434 1,438,698 1,148,773 2,016,612 2,056,612 58,546 2,016,612 2,295,480 12% Fund: 700 - Pension Fund Net Results 929,554 1,353,684 (3,397,273) 1,100,017 (916,595) 459,863 (1,524,148) (1,458,312) Fund Balance, July 1 17,159,258 18,088,811 19,442,495 16,045,223 16,045,223 16,045,223 14,521,075 Fund Balance, June 30 18,088,811 19,442,495 16,045,223 17,145,240 15,128,628 14,521,075 13,062,763 Fund: 750 - Recognized Obligation Retirement Fund
Revenue
311 - Property Taxes 250,000 265,900 6,220,857 250,000 250,000 171,210 250,000 250,000 0% 370 - Interest and Investment Income 82,725 3,185 (27,548) - - 14,814 14,814 - 0% 392 - Proceeds from Sale of Property 342,326 - - - - - 0% 393 - Loan/Bond Proceeds 14,452 12,681 5,131 5,000 5,000 - 5,000 5,000 0% 399 - Transfers In - - (839,901) - - - - - 0%
Revenue Total: 347,176 281,766 5,700,865 255,000 255,000 186,024 269,814 255,000 0% Expense
Division: 463 - Successor Agency to RDA Total: 300,640 352,370 1,008,557 227,378 227,378 4,617,016 227,378 251,177 10% Expense Total: 300,640 352,370 1,008,557 227,378 227,378 4,617,016 227,378 251,177 10% Fund: 750 - Recognized Obligation Retirement Fund Net Results 46,536 (70,603) 4,692,309 27,622 27,622 (4,430,992) 42,436 3,823 City of Pinole 55 249 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
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City of Pinole 56 250 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund Long-Term Financial Forecast

GENERAL FUND LONG-TERM FINANCIAL FORECAST
The City periodically updates its Long-Term Financial Plan (LTFP). As part of the LTFP, the City creates a long-term forecast of baseline General Fund revenues and expenditures. Below find the ten-year General Fund forecast that will be incorporated into the next LTFP.

City of Pinole 57 251 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – General Fund Long-Term Financial Forecast GENERAL FUND SUMMARYINCLUDES MEASURE S 2006 & 2014
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Actual
2022-23
Revised
Budget
2023-24
Forecast
2024-25
Forecast
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
2030-31
Forecast
2031-32
Forecast
2032-33
Forecast
REVENUEPROPERTY TAX 3,837,167 4,514,755 4,091,345 4,307,208 4,776,626 5,678,211 6,182,557 6,386,582 6,635,020 6,834,070 7,039,092 7,250,265 7,467,773 7,691,806 7,922,561 SALES TAX 3,994,720 3,788,080 4,303,800 4,612,708 4,582,095 4,621,023 4,724,310 4,853,173 5,004,328 5,160,972 5,315,801 5,475,275 5,639,533 5,808,719 5,982,981 MEAS S 2006 & 2014 LOCAL SALES TAX 4,286,328 3,901,837 4,623,561 5,000,917 4,902,000 4,972,000 5,084,000 5,222,000 5,384,000 5,554,000 5,720,620 5,892,239 6,069,006 6,251,076 6,438,608 UTILITY USERS TAX 1,812,844 1,809,832 1,939,726 2,063,773 1,934,150 2,085,485 2,168,904 2,255,661 2,345,887 2,439,722 2,537,311 2,638,804 2,744,356 2,854,130 2,968,295 FRANCHISE TAX 735,311 750,001 751,598 788,146 786,790 794,658 802,605 810,631 818,737 826,924 835,194 843,545 851,981 860,501 869,106 INTERGOVERNMENTAL TAX 1,836,501 1,952,717 2,034,203 2,108,808 2,215,948 2,319,918 2,385,435 2,460,102 2,544,912 2,645,006 2,749,606 2,858,390 2,971,526 3,089,187 3,211,555 TRANSIENT OCCUPANCY TAX 485,499 444,453 446,105 487,687 440,000 453,200 466,796 480,800 495,224 510,081 525,383 541,145 557,379 574,100 591,323 BUSINESS LICENSE TAX 399,258 382,051 349,733 441,779 412,500 450,014 463,514 477,420 491,742 506,495 521,690 537,340 553,460 570,064 587,166 CHARGES FOR SERVICES 967,318 1,260,013 1,345,588 1,477,492 1,405,108 1,432,539 1,475,515 1,519,781 1,565,374 1,612,335 1,660,705 1,710,526 1,761,842 1,814,698 1,869,138 OTHER REVENUE 867,167 735,100 778,115 517,341 549,640 558,094 563,675 569,312 575,005 580,755 586,562 592,428 598,352 604,336 610,379 LOAN/BOND PROCEEDS 1,500,000 500,000 55,197 -
Total Revenue 20,722,114 20,038,840 20,718,971 21,805,860 22,004,857 23,365,142 24,317,312 25,035,460 25,860,229 26,670,361 27,491,965 28,339,958 29,215,209 30,118,618 31,051,113 TRANSFERS IN 6,290,688
PENSION TRANSFER IN (FY 19/20 alloc) 851,061
PENSION TRANSFER IN 476,366 1,061,736 2,016,612 2,245,480 2,425,118 2,522,123 2,597,787 2,675,720 2,755,992 2,838,672 0 0 0 Total Sources 27,012,802 20,038,840 22,046,398 22,867,596 24,021,469 25,610,622 26,742,430 27,557,583 28,458,016 29,346,081 30,247,957 31,178,629 29,215,209 30,118,618 31,051,113 EXPENDITURESSALARIES 8,595,485 9,182,685 9,687,549 10,550,396 11,462,312 9,359,141 9,639,915 9,929,113 10,226,986 10,533,796 10,849,810 11,175,304 11,510,563 11,855,880 12,211,556BENEFITS - PERS RETIRE 1,792,259 2,451,411 2,772,015 3,093,184 3,808,871 2,834,290 3,174,405 3,428,357 3,668,342 3,851,759 4,275,453 4,446,471 4,624,330 4,809,303 5,001,675BENEFITS - OTHER 3,079,458 2,864,033 2,720,522 2,937,424 3,687,664 3,385,361 3,537,702 3,696,899 3,863,259 4,037,106 4,218,776 4,408,621 4,607,009 4,814,324 5,030,969OPERATIONS AND MAINTENANCE 1,917,711 2,462,533 2,685,146 3,810,724 3,298,050 2,144,196 2,408,522 2,480,778 2,555,201 2,631,857 2,710,813 2,792,137 2,875,901 2,962,178 3,051,043CCCFPD FIRE SERVICES AGREEMENT 5,484,781 5,704,172 5,932,339 6,169,633 6,416,418 6,673,075 6,939,998 7,217,598 7,506,302 7,806,554DEBT SERVICE 643,846 606,554 558,607 608,736 596,107 611,107 636,100 651,100 721,100 721,100 721,100 721,100 721,100 848,100 848,100CAPITAL OUTLAY 672,010 1,031,960 1,397,824 697,550 294,993 332,990 342,980 353,269 363,867 374,783 386,027 397,607 409,536 421,822 434,476 TRANSFERS OUT 21,732,833 1,255,058 1,588,652 2,410,402 1,420,925 1,458,756 1,502,519 1,547,594 1,594,022 1,641,843 1,691,098 1,741,831 1,794,086 1,847,908 1,903,346 Total Expenditures 38,433,603 19,854,232 21,410,315 24,108,416 24,568,922 25,610,622 26,946,315 28,019,449 29,162,410 30,208,662 31,526,150 32,623,068 33,760,122 35,065,817 36,287,719 Surplus/Deficit (11,420,801) 184,608 636,084 (1,240,820) (547,453) - (203,885) (461,866) (704,395) (862,581) (1,278,193) (1,444,439) (4,544,912) (4,947,199) (5,236,606) Fund Balance, July 1 23,478,448 12,057,647 12,242,255 12,726,083 10,535,548 8,889,757 8,125,237 7,699,354 7,006,611 6,062,103 4,949,805 3,411,905 1,697,372 (3,128,439) (8,367,772) Preliminary Fund Balance, June 30 12,057,647 12,242,255 12,878,338 11,485,263 9,988,095 8,889,757 7,921,352 7,237,489 6,302,216 5,199,522 3,671,612 1,967,466 (2,847,540) (8,075,638) (13,604,378) General Reserves Adjustment - (949,715) (1,098,338) (764,520) (221,998) (230,878) (240,113) (249,718) (259,706) (270,095) (280,898) (292,134) (303,820) Fund Balance, June 30 12,057,647 12,242,255 12,726,083 10,535,548 8,889,757 8,125,237 7,699,354 7,006,611 6,062,103 4,949,805 3,411,905 1,697,372 (3,128,439) (8,367,772) (13,908,197) Pension Fund Balance, July 1 16,287,510 17,159,258 18,088,812 19,442,496 16,045,223 14,459,597 13,002,774 11,286,816 9,379,328 7,295,543 5,022,964 2,548,304 - - - Revenues - Interest 924,669 1,010,988 2,792,382 (2,248,500) 490,986 838,657 754,161 654,635 544,001 423,141 291,332 147,802 - - - Expenditure - Transfers Out 1,352,111 1,061,736 2,016,612 2,245,480 2,425,118 2,522,123 2,597,787 2,675,720 2,755,992 2,838,672 - - - Expenditures 52,921 81,434 86,587 87,037 60,000 50,000 45,000 40,000 30,000 20,000 10,000 Pension Fund Balance, June 30 17,159,258 18,088,812 19,442,496 16,045,223 14,459,597 13,002,774 11,286,816 9,379,328 7,295,543 5,022,964 2,548,304 (142,567) - - - Fund Balance, July 1 7,457,116 7,492,770 8,192,602 9,363,369 10,293,189 10,705,760 11,146,314 11,604,735 12,081,745 12,578,092 13,094,554 13,631,942 14,191,097 Revenues - Interest 35,654 (249,883) 72,429 165,301 190,573 209,675 218,309 227,292 236,641 246,368 256,489 267,021 277,979 Revenues - Transfer In 949,715 1,098,338 764,520 221,998 230,878 240,113 249,718 259,706 270,095 280,898 292,134 303,820 General Reserve Balance, June 30 7,137,963 7,457,116 7,492,770 8,192,602 9,363,369 10,293,189 10,705,760 11,146,314 11,604,735 12,081,745 12,578,092 13,094,554 13,631,942 14,191,097 14,772,896

CITY OF PINOLE

LONG-TERM FINANCIAL FORECAST
City of Pinole 58 252 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions

BUDGETED POSITIONS
Through the budget, the City Council authorizes the City’s hiring of employees to fill positions. Below find a table illustrating the positions included in the FY 2023/24 budget.

City of Pinole 59 253 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

CITY MANAGER
City Manager 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 0.00 1.00 0.00 0.00 0.00
Management Analyst 0.00 1.00 1.00 0.00 0.00
Assistant to the City Manager 0.00 0.00 0.00 1.00 1.00
Administrative Assistant 0.00 1.00 1.00 1.00 0.20
Total Full-Time Equivalents (FTEs) 1.00 4.00 3.00 3.00 2.20

CITY CLERK
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 0.00 0.00 1.00 1.00 1.00
Administrative Assistant, part-time 0.48 0.48 0.48 1.00 1.00 Total Full-Time Equivalents (FTEs) 1.48 1.48 2.48 3.00 3.00

FINANCE DEPARTMENT
Finance Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Accounting Specialist 1.00 1.00 1.00 1.00 1.00
Accounting Technician, part-time 0.48 0.48 0.48 0.48 0.00 Administrative Assistant 0.00 0.00 0.00 0.00 0.75
Total Full-Time Equivalents (FTEs) 3.48 3.48 3.48 3.48 3.75

HUMAN RESOURCES
Assistant City Manager 1.00 0.00 0.00 0.00 0.00
Human Resources Director 0.00 0.00 1.00 1.00 1.00
Human Resources Analyst 0.00 0.00 0.00 1.00 1.00
Human Resources Specialist 1.00 1.00 1.00 0.00 0.00
Human Resources Technician 0.00 0.00 0.00 1.00 1.00
Administrative Assistant 0.00 0.00 0.00 0.00 0.05
Total Full-Time Equivalents (FTEs) 2.00 1.00 2.00 3.00 3.05

GENERAL GOVERNMENT
Management Analyst 1.00 0.00 0.00 0.00 0.00
Total Full-Time Equivalents (FTEs) 1.00 0.00 0.00 0.00 0.00

POLICE DEPARTMENT
SWORN
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Lieutenant 2.00 2.00 2.00 2.00 2.00
Police Sergeant 6.00 6.00 6.00 7.00 7.00
Police Officer 19.00 19.00 19.00 20.00 20.00
Sub-total Sworn 28.00 28.00 28.00 30.00 30.00

NON-SWORN
Administrative Secretary 1.00 1.00 1.00 1.00 1.00
Community Safety Specialist 1.00 1.00 1.00 1.00 1.00
Community Service Officer 0.96 0.96 2.00 2.00 2.00
Crossing Guards, part-time/temporary 0.50 0.25 0.25 0.25 0.25 Dispatcher 11.00 11.00 11.00 10.00 10.00
Lead Dispatcher 1.00 1.00 1.00 2.00 2.00
Police Property Specialist 1.00 1.00 1.00 1.00 1.00
Police Records Specialist 2.00 2.00 2.00 2.00 2.00
Sub-total Non-Sworn 18.46 18.21 19.25 19.25 19.25
Total Full-Time Equivalents (FTEs) 46.46 46.21 47.25 49.25 49.25 City of Pinole 60 254 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

FIRE DEPARTMENT
SWORN
Fire Chief 1.00 1.00 1.00 1.00 0.00
Battalion Chief 1.00 1.00 1.00 1.00 0.00
Fire Captain 3.00 3.00 5.00 5.00 0.00
Fire Engineer 3.00 3.00 3.00 3.00 0.00
Fire Fighter/Paramedic 3.00 3.00 3.00 6.00 0.00
Fire Fighter 3.00 3.00 3.00 0.00 0.00
Sub-total Sworn 14.00 14.00 16.00 16.00 0.00

NON-SWORN
Management Analyst 1.00 1.00 1.00 1.00 0.00
Sub-total Non-Sworn 1.00 1.00 1.00 1.00 0.00
Total Full-Time Equivalents (FTEs) 15.00 15.00 17.00 17.00 0.00

PUBLIC WORKS
Public Works Director 0.00 0.00 0.00 1.00 1.00
Development Services Director/City Engineer 0.50 0.50 1.00 0.00 0.00 Senior Project Manager 1.00 1.00 1.00 0.00 0.00
Capital Improvement and Environmental Program Manager 0.00 0.00 0.00 1.00 1.00 Associate Civil Engineer 0.00 0.00 0.00 1.00 1.00
Public Works Specialist 1.00 1.00 1.00 2.00 2.00
Administrative Assistant 1.00 0.00 0.00 0.00 0.00
Management Analyst 0.00 0.00 1.00 1.00 1.00
Development Services Technician 0.00 0.00 0.00 0.50 0.50 Public Works Manager 1.00 1.00 1.00 1.00 1.00
Public Works Maintenance Supervisor 2.00 2.00 3.00 3.00 3.00 Public Works Maintenance Workers 7.00 7.00 8.00 8.00 8.00 Park Caretaker 0.25 0.25 0.25 0.25 0.25
Treatment Plant Manager 1.00 1.00 1.00 1.00 1.00
Water Pollution Control Plant Operation Supervisor 1.00 1.00 1.00 1.00 1.00 WWTP Senior Operator 0.00 0.00 0.00 1.00 1.00
WWTP Operator 5.00 5.00 5.00 4.00 4.00
Environmental Analyst 1.00 1.00 1.00 1.00 1.00
Environmental Assistant 1.00 1.00 1.00 1.00 1.00
WWTP Maintenance Mechanic 1.00 1.00 2.00 2.00 2.00
Water Pollution Control Plant Intern 0.48 0.48 0.48 0.48 0.48 Total Full-Time Equivalents (FTEs) 24.23 23.23 27.73 30.23 30.23

COMMUNITY DEVELOPMENT
Development Services Director/City Engineer 0.50 0.50 0.00 0.00 0.00 Community Development Director 0.00 0.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 1.00
Senior Building Inspector 1.00 1.00 1.00 0.00 0.00
Building Official 0.00 0.00 0.00 1.00 1.00
Building Inspector 0.00 1.00 1.00 0.00 0.00
Building Inspector I/II 0.00 0.00 0.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 0.00 0.00
Code Enforcement Officer I/II 0.00 0.00 0.00 1.00 1.00
Permit Technician 2.00 2.00 2.00 0.00 0.00
Permit Technician I/II 0.00 0.00 0.00 2.00 2.00
Development Services Technician 0.00 0.00 0.00 0.50 0.50 Total Full-Time Equivalents (FTEs) 5.50 6.50 7.00 7.50 7.50 City of Pinole 61 255 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

COMMUNITY SERVICES DEPARTMENT

RECREATION
Community Services Director 0.00 0.00 1.00 1.00 1.00
Recreation Manager 1.00 1.00 1.00 1.00 1.00
Cook, part-time/regular 0.75 0.75 0.75 0.75 0.75
Recreation Coordinator 2.60 2.60 2.60 3.50 3.50
Recreation Leader 2.88 2.88 2.88 2.88 2.88
Recreation Leader [Tiny Tots] 1.13 1.13 1.13 1.13 1.13
Rental Facility Custodian, part-time/temporary 1.65 1.65 1.65 1.65 1.65 Senior Recreation Leader 1.50 1.50 1.50 1.50 1.50
Sub-total Recreation 11.50 11.50 12.50 13.40 13.40

PINOLE COMMUNITY TELEVISION (PCTV)
Cable Access Coordinator 1.00 1.00 1.00 1.00 1.00
Cable Access Technician 1.00 1.00 1.00 1.00 1.00
Cable Equipment Operators 0.75 0.75 0.75 0.75 0.75
Sub-total Cable Access Television 2.75 2.75 2.75 2.75 2.75 Total Full-Time Equivalents (FTEs) 14.25 14.25 15.25 16.15 16.15 GRAND TOTAL ALL DEPARTMENTS 114.40 115.15 125.19 132.61 115.13 City of Pinole 62 256 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Labor Allocations
LABOR COST ALLOCATIONS ($)
Position Title
Total Wages and
Benefits General Fund 100
Sewer Enterprise
(WWTP) Fund 500
Sewer Enterprise (Corp
Yard) Fund 500 Cable TV Fund 505
Information Systems
Fund 525
Successor
Agency
Fund 750
Housing
Admin Fund
285
Gas Tax
Fund 200
Building Fund
212
Measure "S2014" Fund
106 PSAF Fund 203
SLESF Fund
206
Storm Water
Fund 207
Recreation
Fund 209
Refuse Mgmt
Fund 213
Solid Waste
Fund 214
Measure "J"
Fund 215 Total
100-110 Council Members (5) 78,701 59,026 - 19,675 - - - - - - - - - - - - - - 78,701 100-111 City Manager 503,319 211,394 25,166 125,830 - - 90,597 25,166 - 25,166 - - - - - - - - 503,319 100-111 Assistant to the City Manager 195,251 156,201 - - - 39,050 - - - - - - - - - - - - 195,251 100-111 Admin Assistant 167,301 167,301 - - - - - - - - - - - - - - - - 167,301 100-112 City Clerk 239,788 196,626 - - - - 43,162 - - - - - - - - - - - 239,788 100-113 Treasurer 10,624 7,968 - 2,656 - - - - - - - - - - - - - - 10,624 100-115 Finance Director 380,621 232,179 57,093 - - - 72,318 19,031 - - - - - - - - - - 380,621 100-115 Accountant 151,360 128,656 22,704 - - - - - - - - - - - - - - - 151,360 100-115 Accounting Specialist 133,094 113,130 19,964 - - - - - - - - - - - - - - - 133,094 100-116 HR Analyst 135,792 122,212 13,579 - - - - - - - - - - - - - - - 135,792 100-116 HR Director 403,371 363,034 40,337 - - - - - - - - - - - - - - - 403,371 100-116 HR Tech 124,789 112,310 12,479 - - - - - - - - - - - - - - - 124,789 100-221 Police Officer 196,658 90,463 - - - - - - - - - - 106,195 - - - - - 196,658 100-221 Police Officer (2) 337,376 - - - - - - - - - - 337,376 - - - - - - 337,376 100-221 Police Officer (Canine) 190,122 133,085 - - - - - - - - - - 57,037 - - - - - 190,122 100-341 PW Director 284,621 71,155 56,924 28,462 - - - - 42,693 - 28,462 - - 14,231 - 28,462 14,231 - 284,621 100-341 Associate Engineer 160,883 - 16,088 24,132 - - - - - - 80,441 - - - - - - 40,221 160,883 100-341 PW Specialist (2) 260,805 52,161 - 65,201 - - - - 39,121 52,161 - - - 26,081 - 26,081 - - 260,805 100-341 Capital Improvement Manager 207,068 - 20,707 31,060 - - - - - - 41,414 - - 10,353 - 20,707 31,060 51,767 207,068 100-341 Management Analyst 136,929 27,386 - 13,693 - - - - 27,386 - 27,386 - - 13,693 - - 27,386 - 136,929 100-342 PW Maint. Supervisor 123,518 49,407 - - - - - - - - 24,704 - - - - - 24,704 24,704 123,518 100-343 Public Works Manager 300,266 150,133 - 60,053 - - - - 15,013 - - - - 60,053 - 15,013 - - 300,266 100-343 PW Maint. Supervisor 211,003 94,951 - 52,751 - - - - 10,550 - - - - 42,201 - 10,550 - - 211,003 100-343 Maintenance Workers (4) 505,328 151,598 - 101,066 - - - - 75,799 - - - - 75,799 - 25,266 - 75,799 505,328 100-343 Maintenance Worker (1) 143,266 - - - - - - - - - 143,266 - - - - - - - 143,266 100-343 Maintenance Worker (1) 101,016 50,508 - - - - - - - - 50,508 - - - - - - - 101,016 209-551 Community Svcs Director 259,673 - - - 25,967 - - - - - - - - - 233,706 - - - 259,673 212-461 Community Dev. Director 402,488 100,622 - - - - - 60,373 - 241,493 - - - - - - - - 402,488 212-461 Planning Manager 234,255 11,713 - - - - - 11,713 - 210,829 - - - - - - - - 234,255 212-462 Permit Technician III 120,445 - - - - - - - - 120,445 - - - - - - - - 120,445 212-462 Permit Technician I 104,427 - - - - - - - - 104,427 - - - - - - - - 104,427 212-462 Administrative Coordinator 124,722 83,140 - - - - - - - 41,582 - - - - - - - - 124,722 500-642 PW Maint. Supervisor 186,828 - - 140,121 - - - - 9,341 - - - - 18,683 - 9,341 - 9,341 186,828 500-642 Maintenance Workers (2) 278,756 - - 209,067 - - - - 13,938 - - - - 27,876 - 13,938 - 13,938 278,756 -
7,394,462 $ 2,936,358 $ 285,041 $ 873,767 $ 25,967 $ 39,050 $ 206,077 $ 116,283 $ 233,841 $ 796,104 $ 396,180 $ 337,376 $ 163,232 $ 288,969 $ 233,706 $ 149,358 $ 97,381 $ 215,770 $ 7,394,462 $ PERCENT OF TOTAL 40% 4% 12% 0% 1% 3% 2% 3% 11% 5% 5% 2% 4% 3% 2% 1% 3% 100% General Fund Special Revenue Sewer Enterprise Successor Agency Interanl Service Measure S 2,936,358 2,632,020 $ 1,158,809 $ 206,077 $ 65,017 $ 396,180 $ 100-111 100-112 100-115 100-116 100-221 100-223 100-341 100-342 100-343 100-345 100-465 209-554 209-555 212-461 212-462 505-119 505-120 505-121 Total 100-111 Admin Assistant 33,460 - 125,476 8,365 - - - - - - - - - - - - - - 167,301 100-221 Police Chief - - - - 335,934 37,326 - - - - - - - - - - - - 373,260 100-221 Lieutenant - - - - 357,304 89,326 - - - - - - - - - - - - 446,630 100-342 Maintenance Supervisor (1) - - - - - - - 24,704 - 24,704 - - - - - - - - 49,407 100-343 Maintenance Workers (4) - - - - - - - 30,320 60,639 60,639 - - - - - - - - 151,598 100-343 Maintenance Worker (1) - - - - - - - 35,816 35,816 - - - - - - - - 71,633 212-461 Community Dev. Director - - - - - - - - - - - - - 120,746 120,746 - - - 241,493 212-462 Administrative Coordinator - - - - - - 62,361 - - - 20,779 - - 20,791 20,791 - - - 124,722 212-462 Permit Technician III - - - - - - - - - - - - - 30,111.32 90,333.97 - - - 120,445 212-462 Permit Technician I - - - - - - - - - - - - - 26,106.87 78,320.60 - - - 104,427 505-119 Cable Access Coordinator - - - - - - - - - - - - - - - 128,638 736 87,188 216,562 505-119 Cable Access Technician - - - - - - - - - - - - - - - 102,472 587 69,454 172,513 City of Pinole 63 257 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Labor Allocations
LABOR COST ALLOCATIONS (%)
Position Title
Total Wages
and Benefits
General
Fund 100*
Sewer
Enterprise
(WWTP)
Fund 500
Sewer
Enterprise
(Corp Yard)
Fund 500
Cable TV
Fund 505
Information
Systems
Fund 525
Successor
Agency
Fund 750
Housing
Admin
Fund 285
Gas Tax
Fund 200
Building
Fund 212
Measure
"S-2014" Fund 106
PSAF
Fund 203
SLESF
Fund 206
Storm Water
Fund 207
Recreation
Fund 209
Refuse Mgmt
Fund 213
Solid Waste
Fund 214
Measure
"J" Fund
215 Total
100-110 Council Members (5) 78,701 75% 25% 100%100-111 City Manager 503,319 42% 5% 25% 18% 5% 5% 100%100-111 Assistant to the City Manager 195,251 80% 20% 100%100-111 Admin Assistant 167,301 100% 100%100-112 City Clerk 239,788 82% 18% 100%100-113 Treasurer 10,624 75% 25% 100%100-115 Finance Director 380,621 61% 15% 19% 5% 100% 100-115 Accountant 151,360 85% 15% 100%100-115 Accounting Specialist 133,094 85% 15% 100%100-116 HR Analyst 135,792 90% 10% 100%100-116 HR Director 403,371 90% 10% 100%100-116 HR Tech 124,789 90% 10% 100%100-221 Police Officer 196,658 46% 54% 100%100-221 Police Officer (2) 337,376 0% 100% 100%100-221 Police Officer (Canine) 190,122 70% 30% 100% 100-341 PW Director 284,621 25% 20% 10% 15% 10% 5% 10% 5% 100%100-341 Associate Engineer 160,883 10% 15% 50% 25% 100%100-341 PW Specialist (2) 260,805 20% 25% 15% 20% 10% 10% 100%100-341 Capital Project Manager 207,068 0% 10% 15% 20% 5% 10% 15% 25% 100%100-341 Management Analyst 136,929 20% 10% 20% 20% 10% 20% 100%100-342 PW Maint. Supervisor 123,518 40% 20% 20% 20% 100%100-343 Public Works Manager 300,266 50% 20% 5% 20% 5% 100% 100-343 PW Maint. Supervisor 211,003 45% 25% 5% 20% 5% 100%100-343 Maintenance Workers (4) 505,328 30% 20% 15% 15% 5% 15% 100%100-343 Maintenance Worker (1) 143,266 0% 100% 100%100-343 Maintenance Worker (1) 101,016 50% 50% 100%209-551 Community Svcs Director 259,673 0% 10% 0% 0% 90% 100%212-461 Community Dev. Director 402,488 25% 15% 60% 100%212-461 Planning Manager 234,255 5% 5% 90% 100%212-462 Permit Technician III 120,445 0% 100% 100% 212-462 Permit Technician I 104,427 0% 100% 100%212-462 Administrative Coordinator 124,722 67% 33% 100%500-642 PW Maint. Supervisor 186,828 0% 75% 5% 10% 5% 5% 100%500-642 Maintenance Workers (2) 278,756 0% 75% 5% 10% 5% 5% 100% -
7,394,462 $ 36% 4% 14% 0% 1% 3% 2% 4% 9% 6% 6% 2% 4% 4% 2% 1% 3% 100% 100-111 100-112 100-115 100-116 100-221 100-223 100-341 100-342 100-343 100-345 100-465 209-554 209-555 212-461 212-462 505-119 505-120 505-121 Total 100-111 Admin Assistant 20% 75% 5% 100%100-221 Police Chief 90% 10% 100%100-221 Lieutenant 80% 20% 100%100-342 Maintenance Supervisor (1) 20% 20% 40% 100-343 Maintenance Workers (4) 6% 12% 12% 30%100-343 Maintenance Workers (1) 25% 25% 50%212-461 Community Dev. Director 30% 30% 60%212-462 Administrative Coordinator 50% 17% 17% 17% 100%212-462 Permit Technician III 25% 75% 100%212-462 Permit Technician I 25% 75% 100%505-119 Cable Access Coordinator 59% 0% 40% 100%505-119 Cable Access Technician 59% 0% 40% 100% City of Pinole 64 258 of 631
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Department Budgets
Department Budgets
This section contains detailed information for the City’s organizational units, its departments. The budget summaries illustrate how the City’s various funding sources are allocated to individual departments to fund their specific activities and programs.

The department sections are arranged in the following order:
• Elected Officials
o City Council
o City Treasurer
• Appointed Officials
o City Manager
o City Attorney
o City Clerk
• Administration
o Finance
o Human Resources
• Public Safety
o Police
o Fire
• Public Works
• Community Development
• Community Services
• General Government
The following information is provided below in each department budget section:
• Mission;
• Major services and functions;
• FY 2022/23 key accomplishments;
• FY 2023/24 key priorities and projects;
• Significant special projects for FY 2024/25 – FY 2027/28; • Major changes in FY 2023/24 budget;
• Position summary;
• Budget summaries at the department and division levels; and • Major non-personnel expense details.

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CITY COUNCIL
Mission
The mission of the City Council is to use the tools at its disposal to create a safe, healthy, and prosperous community. In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020 – 2025, which contained the following vision, mission, and goals for the City.

Vision
Pinole is a safe, vibrant, and innovative community with small town charm and high quality of life.

Mission
Pinole will be efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.

Goals

1. Safe and Resilient

2. Financially Stable

3. Vibrant and Beautiful

4. High Performance
Major Services and Functions
The primary role of the City Council is to create local laws to support a safe, healthy, and prosperous community. The City Council also creates a vision and goals for the community, approves policies for the conduct of municipal affairs, and appropriates City funds through the budget process to support City programs and services. The City Council holds regularly scheduled meetings, hearings, and study sessions to receive citizens’ input and conduct the City's business in a public forum. Council Members represent the City at local, regional, and State organizations. The five-member City Council is elected at large and serves four-year overlapping terms. The City Council appoints one of its members to serve as the Mayor each year. The City Council also serves as the governing body of the Successor Agency to the Pinole Redevelopment Agency (“Successor Agency”), and appoints members of the community to serve on various boards and commissions. The City Council appoints three City officers: the City Manager, City Attorney, and City Clerk.

FY 2022/23 Key Accomplishments
• Recognized numerous individuals, community organizations, and causes for their contributions to Pinole and society
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• Analyzed and approved a new five-year fire and emergency medical service agreement with the Contra Costa County Fire Protection District ("Con Fire") • Researched a potential local ballot measure to transition to a charter city and establish an increased real property transfer tax (RPTT) • Approved an Economic Development Strategy
• Approved a Communication and Engagement Plan
• Adopted a new City of Pinole Local Roadway Safety Plan (LRSP) • Approved a new 223-unit multifamily housing development on Fitzgerald Avenue ("Pinole Vista" apartment complex)
• Approved a preliminary design for the replacement of the San Pablo Avenue bridge between Pinole and Hercules
• Provided direction on and authorized the submittal of the draft 2023-2031 Housing Element Update
• Provided direction to staff on new City events, such as a Pinole Pride (civic/anniversary and LBGT) event in June 2023
• Provided direction on safety improvements on the Tennent Avenue corridor • Established a Project Labor Agreement (PLA) Ad Hoc Subcommittee • Improved the capital planning process by providing direction to staff on a capital projects prioritization methodology
• Authorized the sale of surplus City properties
• Adopted resolutions taking positions on key policy issues • Adopted ordinances changing City laws on certain key issues • Appropriated funding for a new Property and Facilities Master Plan • Provided funding and direction on transportation safety capital projects FY 2023/24 Key Priorities and Projects
• Create new or updated ordinances to support a safe, healthy, and prosperous community
• Continue to recognize individuals, organizations, and causes through proclamations and resolutions
• Continue to advocate for the City in regional and State policy matters • Continue to review and approve City policies and service models that will improve City efficiency and effectiveness
• Provide leadership and oversight of the implementation of the Strategic Plan • Consider development applications that will improve the community • Provide direction and adopt updates to the City General Plan Safety and Health and Environmental Justice elements
• Create an updated Long-Term Financial Plan that determines how to address the City’s unfunded liabilities
• Establish a process to quickly respond to advocacy opportunities regarding proposed State legislation
• Direct staff on the redevelopment of “Community Corner” (lot at the corner of San Pablo Avenue and Tennent)
• Review City’s use of its Section 115 Pension Trust
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• Continue to expand relationships with elected officials in neighboring cities, special districts, and at the State and federal levels
Significant Special Projects for FY 2024/25 through FY 2027/28 • Create new or updated ordinances to support a safe, healthy, and prosperous community
Major Changes in FY 2023/24 Budget
There are no major changes in the FY 2023/24 budget compared to the FY 2022/23 budget.

Position Summary
There are no staff positions budgeted for the City Council department. Support to the City Council is provided by City staff budgeted in other departments, such as the City Manager, City Attorney, City Clerk, and others.

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CITY COUNCIL BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 215,352 215,904 149,921 182,496 212,212 29,716 14% Measure S 2014 - 106 5,900 - - 5,900 - (5,900) -100%
Total 221,252 215,904 149,921 188,396 212,212 23,816 11%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages -401 49,871 48,302 35,427 48,150 33,750 (14,400) -43% Employee Benefits - 410 45,345 53,393 32,806 55,241 42,550 (12,691) -30% Total Personnel 95,216 101,696 68,233 103,391 76,300 (27,091) -36% Services and Supplies
Professional & Administrative Services -
42 145,509 135,565 95,944 108,375 137,155 28,780 21%
Other Operating Expenses -43 1,466 921 831 1,030 1,030 - 0% Total Services and Supplies 146,975 136,486 96,776 109,405 138,185 28,780 21% Capital Outlay
Asset Acquisition/Improvement - 47 - 130 - - 15,000 15,000 0% Total Capital Outlay - 130 - - 15,000 15,000 0%
Indirect Cost Allocations
Administrative Credits - 46121 (22,714) (24,463) (17,170) (26,331) (19,675) 6,656 -34% General Liability Insurance - 46201 1,776 2,054 2,082 1,931 2,402 471 20% Total Indirect Cost Allocations (20,939) (22,408) (15,088) (24,400) (17,273) 7,127 -41% Total 221,252 215,904 149,921 188,396 212,212 23,816 11%

EXPENDITURES BY PROGRAM
City Council - 110 221,252 215,904 149,921 188,396 212,212 23,816 11% Total 221,252 215,904 149,921 188,396 212,212 23,816 11% City of Pinole 70 264 of 631
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MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42201 Office Expense $ 500 $ 500
4230X Travel and Training $ 21,000 $ 25,380
ABAG Delegate $250
CCC Mayor's Conference monthly dinners (24 @ $70) 1,680 Council Member 1 Discretionary Travel/Training Allocation 4,250 Council Member 2 Discretionary Travel/Training Allocation 4,250 Council Member 3 Discretionary Travel/Training Allocation 4,250 Council Member 4 Discretionary Travel/Training Allocation 4,250 East Bay Division meetings (12 @ $50) 600
Mayor Discretionary Travel/Training Allocation 4,250
Mayor travel expenses 600
Other identified City sponsored events 250
Various dinners/award ceremonies 750
42401 Memberships $ 21,485 $ 21,785
ABAG dues $5,500
Contra Costa Mayor's Conference membership & exp. 1,400 LAFCO dues 6,300
League of CA Cities 7,685
League of California Cities East Bay Division 400
Other Memberships 500
42514 Special Department Expense $ 59,490 $ 89,490
City Council meetings recorded by PCTV $56,490
Mayoral Celebration expense 400
Misc. supplies and food for meetings 1,000
Other special department expenses 1,000
Stipends for High School Student Internship Program (up to 5 @ $500 per month) 30,000 West County Mayor's Breakfast meetings 600
Total Professional/Administrative Services $ 137,155
4310X Utilities $ 1,030 $ 1,030
Gas/Electric $ 980
Water 50
47103 Furniture $ - $ 15,000
Council office furniture $15,000
MEASURE S - 2014 FUND - 106
42101 Professional Services $ 5,900 $ -
Teambuilding and Strategic Planning $ -
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CITY TREASURER
Mission
The mission of the City Treasurer is to, in collaboration with the Finance Director, ensure that all City funds are received, deposited, disbursed, and invested effectively in accordance with the City’s Investment Policy and Generally Accepted Accounting Principles (GAAP).

Major Services and Functions
The City Treasurer provides input to the Finance Director on quarterly investment reports that the Finance Director creates for the City Council. The reports include reconciled bank balances, the type and amount of investments and deposits of City funds, the institution in which these deposits are made, market values, maturity dates, and rates of interest. In addition, the City Treasurer reviews the weekly check run and is one of the authorized City counter signatories of checks in an amount of $5,000 or greater. The City’s Investment Policy prioritizes safety, liquidity, and yield. The City Treasurer is an elected position and serves a four-year term.

FY 2022/23 Key Accomplishments
• Collaborated with the Finance Director to provide quarterly investment reports to the City Council and to achieve the Investment Policy priorities of safety, liquidity, and yield
• Collaborated with the Finance Director to ensure that all City funds were received, deposited, disbursed, and invested effectively in accordance with the City’s Investment Policy and GAAP
FY 2023/24 Key Priorities and Projects
• Continue to collaborate with the Finance Director on investment management and treasury functions
Major Changes in FY 2023/24 Budget
There are no major changes in the FY 2023/24 budget compared to the FY 2022/23 budget.

Position Summary
There are no staff positions budgeted for the City Treasurer department. Support to the City Treasurer is provided by City staff budgeted in other departments, primarily the Finance Department.

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CITY TREASURER BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 8,286 8,375 5,732 8,662 8,727 65 1%
Total 8,286 8,375 5,732 8,662 8,727 65 1%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 8,431 8,427 6,072 8,400 3,000 (5,400) -180% Employee Benefits - 410 1,633 1,197 1,146 1,964 7,410 5,446 73% Total Personnel 10,063 9,624 7,217 10,364 10,410 46 0%
Services and Supplies
Professional & Administrative Services -
42 783 911 250 760 760 - 0%
Other Operating Expenses - 43 - - - - - - 0%
Total Services and Supplies 783 911 250 760 760 - 0%
Capital Outlay
Asset Acquisition/Improvement - 47 - - - - - - 0%
Total Capital Outlay - - - - - - 0%
Indirect Cost Allocations
Admin Credits - 46121 (2,718) (2,341) (1,921) (2,634) (2,656) (22) 1% Legal Charges - 46126 - - - - - - 0%
General Liability Insurance - 46201 158 182 185 172 213 41 19% Total Indirect Cost Allocations (2,560) (2,160) (1,736) (2,462) (2,443) 19 -1% Total 8,286 8,375 5,732 8,662 8,727 65 1%

EXPENDITURES BY PROGRAM
City Treasurer - 113 8,286 8,375 5,732 8,662 8,727 65 1% Total 8,286 8,375 5,732 8,662 8,727 65 1%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42301 Travel & Training $ 400 $ 400
Misc. training $ 400
42401 Memberships $ 110 $ 110
CSMFO Dues $ 110
42506 Bonds $ 250 $ 250
Bond for City Treasurer position $ 250
Total Professional/Administrative Services $ 760
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CITY MANAGER
The City Manager department is comprised of the following divisions:
• Administration and Programs; and
• Information Technology
Mission
The mission of the City Manager’s office (department) is to support the City Council in its policy development and to oversee all City staff and operations to ensure efficient and effective service delivery.

Major Services and Functions
The City of Pinole is organized under a “council-manager” form of operation. This form of operations consists of an elected City Council that is responsible for policymaking and a professional City Manager, appointed by the Council, who is responsible for carrying out the policies of the Council and overseeing City operations. In addition to overseeing City operations, the City Manager’s office also performs or coordinates some specific functions on behalf of the entire City organization, including the following:
• Communication and engagement
• Intergovernmental relations
• Information technology
• Strategic planning and organizational assessment
The Information Technology Division maintains hardware and software throughout the City organization. The Division collaborates with other City departments to conduct business process re-engineering and to select and implement appropriate technology to meet City needs. The Division manages information services for over 120 users, 53 workstations, and 13 servers used throughout the City. The City contracts with a private firm, Precision IT Consulting, for managed IT services, including network administration, security, equipment and software maintenance, and end user support. Precision IT provides two full-time on-site technicians to address short-term and long-term work requests.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Supported the City Council in its development of policy on key community issues • Supported City departments in the implementation of a number of process improvements and new policies
• Worked with local, regional, State, and federal agencies to advance Pinole's interests
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• Hired staff in key leadership positions
• Created written policies and procedures on numerous administrative matters • Initiated an internal diversity, equity, and inclusion (DEI) program Strategic Plan Strategies
• Successfully supported the transition of the Pinole Fire Department to be operated under Contra Costa Fire Protection District
• Implemented many IT projects, including significantly improving network security • Created a Communication and Engagement Plan, which is a Strategic Plan strategy
• Expanded communication and engagement with the community through the use of new tools and techniques
• Increased engagement with community and civic organizations, neighboring cities, and special districts
FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Assess City operations and implement improvements for diversity, equity, and inclusion (DEI)
Strategic Plan Strategies
• Complete the Strategic Plan strategy of developing an interagency legislative advocacy program (Goal 4, Strategy 7)
• Launch a new website Content Management System (CMS) with expanded online services
• Complete priority projects as outlined in the 2021/22-2025/26 Information Technology (IT) Plan
Significant Special Projects for FY 2024/25 through FY 2027/28 • Complete Strategic Plan strategies
Major Changes in FY 2023/24 Budget
The City Manager department Administration and Programs division budget for FY 2023/24 includes funding for Diversity, Equity, and Inclusion (DEI) consulting, intergovernmental affairs consulting, grant management consulting, and communication and engagement consulting, all related to high-priority City initiatives in these areas. The Information Technology division budget includes a number of projects identified in the City’s IT Plan.

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Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
City Manager 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 0.00 1.00 0.00 0.00 0.00
Management Analyst 0.00 1.00 1.00 0.00 0.00
Assistant to the City Manager 0.00 0.00 0.00 1.00 1.00
Administrative Assistant 0.00 1.00 1.00 1.00 0.20
Total 1.00 4.00 3.00 3.00 2.20
Note that the Administrative Assistant position has been partially allocated to other departments in FY 2023/24 to reflect their primary tasks, including with the Finance Department, more clearly.

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CITY MANAGER BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 603,505 527,117 410,795 615,943 590,960 (24,983) -4% Total 603,505 527,117 410,795 615,943 590,960 (24,983) -4%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 657,031 364,341 320,621 480,353 505,702 25,349 5% Employee Benefits - 410 394,691 297,436 249,674 304,344 324,181 19,837 6% Total Personnel 1,051,722 661,777 570,295 784,697 829,883 45,186 5% Services and Supplies
Professional & Administrative Services -
42 93,633 175,750 111,160 248,004 188,480 (59,524) -32% Other operating Expenses - 43 1,995 1,278 1,141 1,425 1,425 - 0% Total Services and Supplies 95,627 177,028 112,301 249,429 189,905 (59,524) -31% Indirect Cost Allocations
Admin Credits - 46121 (577,603) (338,727) (302,079) (445,668) (464,816) (19,148) 4% General Liability Insurance - 46201 33,760 25,861 29,629 27,485 35,988 8,503 24% Total Internal Cost Allocations (543,844) (312,866) (272,450) (418,183) (428,828) (10,645) 2% Capital Outlay
Asset Acquisition/Improvement - 47 - 1,176 649 - - - 0% Total Capital Outlay - 1,176 649 - - - 0%
Total 603,505 527,117 410,795 615,943 590,960 (24,983) -4%

EXPENDITURES BY PROGRAM
City Manager - 111 603,505 527,117 410,795 615,943 590,960 (24,983) -4% Total 603,505 527,117 410,795 615,943 590,960 (24,983) -4% City of Pinole 78 272 of 631
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MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 210,000 $ 145,000
Communication and Engagement Consulting $ 60,000
DEI Consulting 40,000
Digital Billboard 25,000
Misc. Consulting 20,000
42107 Equipment Maintenance $ 100 $ 100
$100
42201 Office Expense $ 13,800 $ 29,055
Copier Supplies $1,000
Mass Mailing Services 17,255
Misc Office Expense 800
Office Supplies 5,000
Other Office Expenses 5,000
42203 Office Expense/Shipping & Mailing $ 9,779 -$
Postage & Shipping -$
Postage Equipment 0
(Moved to IT dept FY23/24)
4230X Travel and Training $ 7,300 $ 7,300
League of Cities or Other Trainings $1,600
Mayor's Conference monthly dinners 600
Miscellaneous Meetings 1,200
Other Misc. Training 1,500
League of Cities or other training related travel 2,400 42401 Memberships $ 3,875 $ 3,875
Bay Area News Group Subscription $550
CAPIO Membership 200
CCC Public Managers Association 500
CCMF Membership 200
ICMA Membership 2,150
MISAC Membership 200
Municipal Management Association (MMANC) 75
42506 Bonds $ 350 $ 350
Bonds (CM & ACM) $350
42514 Special Department Expense $ 2,800 $ 2,800
Flowers for funerals and Special Occations $300
Miscellaneous 2,000
Notary Fees and Supplies 100
UPS/FedEx/Misc. shipping 400
Total Professional/Administrative Services $ 188,480
4310X Utilities $ 1,425 $ 1,425
43103 Gas/Electric $ 1,300
43102 Water 125
City of Pinole 79 273 of 631
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INFORMATION SYSTEMS BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 540,026 548,604 611,656 1,126,368 1,047,053 (79,315) -8% Measure S-2014 Fund - 106 - 102,600 3,600 (99,000) -2750% Recreation Fund - 209 62,029 55,886 52,314 96,243 117,529 21,286 18% Building and Planning Fund - 212 31,872 46,877 149,655 286,798 154,993 (131,805) -85% Sewer Enterprise Fund - 500 49,160 53,850 54,329 124,732 140,834 16,102 11% Cable Access TV Fund - 505 18,921 23,910 22,738 46,691 92,253 45,562 49% Total 702,008 729,127 890,693 1,783,432 1,556,263 (227,169) -15%

EXPENDITURES BY CATEGORY
Services and Supplies
Professional & Administrative Services -
42 472,808 463,062 709,854 1,361,406 1,097,840 (263,566) -24% Other Operating Expenses - 43 168,959 197,415 156,749 174,853 201,726 26,873 13% Total Services and Supplies 641,766 660,476 866,603 1,536,259 1,299,566 (236,693) -18% Capital Outlay
Asset Acquisition/Improvement - 47* 26,323 107,122 15,836 357,348 217,655 (139,693) -64% Total Capital Outlay 26,323 107,122 15,836 357,348 217,655 (139,693) -64% Debt Service
Debt Principal - 48101 - 23,255 - - - - 0%
Debt Interest - 48102 - 1,705 - - - - 0%
Total Debt Service - 24,960 - - - - 0%
Indirect Cost Allocations
Administrative Debits - 46122 33,918 32,443 15,067 32,929 39,042 6,113 16% Information Systems (IS) Charges - 46 (702,008) (729,127) (890,693) (1,823,935) (1,552,663) 271,273 -17% Total Indirect Cost Allocations (668,089) (696,684) (875,626) (1,791,006) (1,513,621) 277,386 -18% Total (0) 95,874 6,814 102,600 3,600 (99,000) 0%

EXPENDITURES BY PROGRAM
Information Systems - 118 702,008 825,001 897,507 1,926,536 1,556,263 (370,273) -24% Total 702,008 825,001 897,507 1,926,536 1,556,263 (370,273) -24% *See CIP
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MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 534,670 $ 589,550
City Website CMS Updates 65,000
Data Collection & Management Solution 17,000
Implement Payment Software 5,000
Labor to replace PD MDC's (carryover) 9,000
Labor to Update Versatile Software (carryover) 2,000
Managed IT support (Precision) 396,550
Misc. IT Consulting/projects/assessment 25,000
Network Security/Cybersecurity Assessment 10,000
TrackIT (ClientFirst) Implementation 50,000
Fiber Network Assessment 10,000
42105 Network Maintenance $ 89,550 $ 75,344
Network servers and hardware maintenance, including professional callouts.

AWS hosting for Smart Geotech $ 1,910
Contra Costa County ACCJIN Network Fee 26,523
Data backup protection for City Hall servers 12,667
Data backup protection for Public Safety servers 10,609 Firewall Maintenance for Public Safety 1,591
Sophos Firewall Annual Maintenance & Support CH 2,122
Sophos Endpoint Protection for workstations and servers 10,291 Webstie Annual Hosting 8,359
Wi-Fi Service 1,273
42106 Software Maintenance $ 560,923 $ 239,541
Adobe software for PCTV $ 637
AMAG alarm software maintenance 2,030
Axon Cloud Storage for PD body cameras 15,914
CrimeView desktop support 3,183
Critical Reach maintenance 530
ESRI- Ainfo, Aedito, Aview maintenance 21,218
FileOnQ Support & maintenance 3,492
Fire RMS support (Zoll)- Station 73 645
Form 700 e-submission Software 3,500
Granicus (Webstreaming) 7,426
Laserfiche Annual Maintenance/License 7,575
Police Department Computer Management software 2,334
Public Records Management Software 6,180
RecDesk software 5,562
Recruiting Software Annual (NeoGov) 5,200
Scala License for PCTV 1,221
Selectron Software Annaul 29,166
TrakIt support maintenance 48,144
Tyler Incode license & fee maintenance 71,080
Versatile Express & retention support (Zasio) 4,505
42107 Equipment Maintenance $ 51,191 $ 48,252
Copier Lease and Maintenance (Xerox) $ 45,131
Mailing System Meter Lease (Pitney Bowes) 2,060
Printer Repair Service 1,061
42203 Shipping and Mailing $ - $ 9,779
Citywide Postage Shipping $ 3,000
Postage Equipment 6,779
42510 Software Purchase & Subscriptions $ 82,472 $ 131,774 Adobe Acrobat $ 10,000
Agenda Management Software 27,210
Copware Site License 300
Cybersecurity Subscription Purchase 9,200
Docusign Subscription 14,610
Livescan maintenance 10,609
ManageEngine MDM (PD) 645
Mobile Devise management 2,500
Office 365 G3 License (150 Licenses) 36,000
PD background checks (TLO, Transunion) 1,400
Pinole Municode 500
City of Pinole 81 275 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Manager
Realquest maintenance 9,000
Survey/newsletter Subscription 1,500
Zoom Licenses (21 users, 4 webinar) 8,300
Total Professional/Administrative Services $ 1,094,240
43101 Communications $ 174,853 $ 201,726
AT&T AVPN circuit for I-80 sign project $ 2,843
AT&T voice service 94,420
Comcast Cable and Internet 25,000
Global Wireless Communications 1,400
Internet service for the Corp Yard 12,000
Replace broken phones 1,030
Tiny Tots solar 618
Verizon cell service 64,415
47102 Computer Equipment $ 297,348 $ 217,655
PD computer monitor replacement PD (carryover) $ 2,400
Emergency Power to City Hall 20,000
Police Department MDC replacements 12,185
New Laptops 7,200
PCTV Data Storage Solutions 40,000
Phone System Replacement (Citywide) 50,000
Refresh EOC System 50,000
Replace 20 workstations per year 35,870
MEASURE S - 2014 FUND - 106
42510 Software Purchase & Subscriptions $ 42,600 $ 3,600 Laserfiche Software training carryover $ 3,600
47201 Improvements/Building $ 60,000 $ -
IN2102 Municipal Broadband Feasibility $ -

INFORMATION SYSTEMS CHARGES FOR COMMUNICATION & TECHNOLOGY 46124 IS Charges for Communication & Technology $ (1,482,335) $ (1,552,663) Finance [100-115] $ (7,149)
General Government [100-117] (382,305)
Police Services [100-222] (439,297)
Police Dispatch [100-223] (76,746)
Public Works [100-341] (136,524)
Code Enforcement [100-465] (5,033)
Community Services [209-551] (117,529)
Planning [212-461] (5,033)
Development Services [212-462] (149,961)
Sewer WPCP [500-641] (82,394)
Sewer Collection (CY) [500-642] (58,440)
PCTV [505-119-121] (92,253)
City of Pinole 82 276 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Attorney

CITY ATTORNEY
Mission
The mission of the City Attorney is to provide quality, comprehensive legal representation to the City.

Major Services and Functions
The City Attorney is the Chief Legal Officer for the City. The City Attorney provides legal advice to the City Council, City officials, and staff. The City Attorney prepares and reviews ordinances, resolutions, and contracts for City Council consideration, and represents the City in legal actions, both affirmative claims and defense of claims brought against the City. The City Attorney also serves as general counsel for the Successor Agency for the Redevelopment Agency. The City Attorney plays a key role in risk management for the City of Pinole. The City Attorney prepares legal opinions at the request of the City Council and staff as needed and advises on all legal issues related to the City.

FY 2022/23 Key Accomplishments
• Advised City on compliance with evolving COVID related health orders, AB 361, and related workplace / labor issues
• Prepared organics reduction and recycling ordinance for City compliance with SB 1383
• Assisted staff with Code Enforcement matters, real property liens and securing Court ordered abatement warrants authorizing City correction of code violations • Updated City construction contract documents in compliance with Federal and State procurement requirements related to San Pablo Avenue Rehabilitation Project
• Chaired and coordinated multiple Municipal Code Update Subcommittee meetings • Advised on disposition of redevelopment surplus properties and development projects throughout the City
• Advised City Council on potential Charter City Ballot Measure and adjustment to Real Property Transfer Tax
• Managed and coordinated City defense, and affirmative litigation, related to PG&E Bankruptcy proceeding among other litigation matters and cases • Prepared update to City’s ordinance regulating the use and sale of fireworks FY 2023/24 Special Projects
• Prepare ordinances and resolutions to address City Council priorities • Advise City Council and prepare related materials for potential Charter City Ballot Measure
City of Pinole 83 277 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Attorney
• Provide legal assistance and advice in labor negotiations, grievances, employment, benefits, and HR related issues, as well as liability avoidance management practices
• Provide legal advice and representation to the City on development projects including multi-family housing developments, Pinole Shores II, and the sale of former RDA properties, and provide counsel to the City’s Planning Commission • Provide training on ethics, conflicts of interest and election related issues to the City Council, Commissioners, and staff
• Draft City Procurement Policy Procedures Manual
Significant Special Projects for FY 2024/25 through FY 2027/28 • Continue to update the Pinole Municipal Code to comply with evolving legal requirements, best practices, and City Council directives • Provided advice and counsel regarding compliance with new State laws to facilitate the development of housing, and assist the City with completion of the updated Housing Element
Major Changes in FY 2023/24 Budget
Anticipating the amount of legal services needed by the City in any given year is difficult. The proposed FY 2023/24 budget is a 2% increase over the current year’s budget and reflects an increase to legal fee rates per the legal services contract and an estimate of the number of hours that will be spent. Some legal costs incurred by the City are reimbursed to the General Fund and are not reflected in the proposed budget. Those include, but are not limited to, code enforcement, development projects and property dispositions, and successful defense of claims that have prevailing party attorney fee provisions. These reimbursements will help offset the actual cost of legal services for the City.

Position Summary
No personnel are directly assigned to this department. Legal services are provided to the City by a private law firm on a contract basis.

City of Pinole 84 278 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Attorney

CITY ATTORNEY BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 489,955 406,476 378,073 321,057 320,428 (629) 0% Measure S 2014 - 106 - - - 0%
Total 489,955 406,476 378,073 321,057 320,428 (629) 0%

EXPENDITURES BY CATEGORY
Legal Services
Attorney Services - 42102 763,076 833,500 604,119 583,740 596,245 12,505 2% Total Legal Services 763,076 833,500 604,119 583,740 596,245 12,505 2% Indirect Cost Allocations
Administrative Credits - 46121 (273,121) (427,024) (226,046) (262,683) (250,817) 11,866 -5% Developer Reimbursements - 46121 - (25,000) (25,000) 100% Total Indirect Cost Allocations (273,121) (427,024) (226,046) (262,683) (275,817) (13,134) 5% Total 489,955 406,476 378,073 321,057 320,428 (629) 0%

EXPENDITURES BY PROGRAM
City Attorney - 114 489,955 406,476 378,073 321,057 320,428 (629) 0% Total 489,955 406,476 378,073 321,057 320,428 (629) 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42102 Attorney Services - General Fund $ 583,740 $ 596,245 General legal services for FY 2023/24 $596,245
City of Pinole 85 279 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Attorney
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City of Pinole 86 280 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Clerk

CITY CLERK
Mission
The City Clerk's mission is to fulfill the role as elections official, legislative administrator, and records manager for the City in an efficient, professional, and friendly manner; to provide outstanding support to the Council throughout the legislative process; and to serve the citizens of Pinole as an accessible and responsive representative of transparent and open government.

Major Services and Functions
The City Clerk is an appointed officer by the City Council and is responsible for preparing agenda packets, producing the official records of Council decisions, maximizing public access to municipal government, ensuring transparency to the public, and is the official custodian of the records of the City. The City Clerk serves as the Elections Official of the City and conducts all City elections; acts as a Compliance Officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. Some specific functions of the City Clerk’s office include the following:
• Provide accurate and timely minutes for the City Council and Finance Subcommittee
• City Council and Finance Sub-Committee agenda packet management • Serve as Elections Official and conduct all City elections in compliance with the CA Elections Code
• Coordinate Citywide Records Management Program and conduct semi-annual audit
• Streamline the paperless filing and electronic submission of Form 700 for FPPC filers
• Administration of the City’s Public Records Act Program • Codification of Pinole municipal code
• Provide excellent customer service to members of the community & staff FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Improvements to virtual public meeting format and procedures in response to COVID-19 pandemic using Zoom software
• Planning, coordination and implementation of hybrid meeting model for public meetings
• Management of DocuSign account for City contract routing in response to remote working Conditions of Employees Due to the COVID-19 Pandemic • Management of GovQA Software for Online Public Records Request Management Portal
City of Pinole 87 281 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Clerk
• Management of Laserfiche electronic management software for the City Clerk’s records and continued progress on city-wide records conversion project • Timely and accurate delivery of 33 Council, Successor Agency, and Finance SubCommittee transcriptions • Prepared 33 meeting packets
• Prepared 127 legislative actions & 18 proclamations
• Municipal code updated on-line with each ordinance adoption • Provided oversight to public records program facilitating response to 150 formal public records requests by mid-year
FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Improve transparency and safe access to public meetings by providing a hybrid public meeting format that would allow in-person as well as remote participation • Manage implementation of new records and agenda management system program
• Strengthen city-wide records management program and retention/destruction practices
Significant Special Projects for FY 2024/25 through FY 2027/28 • Improve City-wide Records Management Program by working with departments to assess needs, digitize records, and improve retention and destruction practices Major Changes in FY 2023/24 Budget
The City Clerk budget for FY 2023/24 does not include any significant changes relative to the FY 2022/23 budget.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 0.00 0.00 1.00 1.00 1.00
Administrative Assistant 0.4 0.48 0.48 1.00 1.00
Total 1.48 1.48 2.48 3.00 3.00
City of Pinole 88 282 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Clerk

CITY CLERK BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 243,065 327,468 366,780 586,347 624,354 38,007 6% Total 243,065 327,468 366,780 586,347 624,354 38,007 6%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 162,165 242,602 240,210 323,655 365,077 41,422 11% Employee Benefits- 410 39,928 61,021 78,773 172,067 171,849 (218) 0% Total Personnel 202,094 303,623 318,983 495,722 536,926 41,204 8% Services and Supplies
Professional &Administrative Services -
42 54,093 31,441 48,842 93,880 98,010 4,130 4%
Other Operating Expenses - 43 2,167 1,379 1,236 1,600 1,600 - 0% Total Services and Supplies 56,260 32,820 50,078 95,480 99,610 4,130 4% Capital Outlay
Asset Acquisition/Improvement - 47 - 2,168 - 5,000 5,000 - 0% Total Capital Outlay - 2,168 - 5,000 5,000 - 0%
Indirect Cost Allocations
Admin Credits - 46121 (30,110) (33,760) (28,161) (36,606) (43,162) (6,556) 15% Admin Debits - 46122 6,474 6,949 5,917 8,232 - (8,232) 100% General Liability Insurance - 46201 8,348 15,670 19,963 18,519 25,980 7,461 29% Total Internal Cost Allocations (15,288) (11,142) (2,280) (9,855) (17,182) (7,327) 43% Total 243,065 327,468 366,780 586,347 624,354 38,007 6%

EXPENDITURES BY PROGRAM
City Clerk - 112 243,065 327,468 366,780 586,347 624,354 38,007 6% Total 243,065 327,468 366,780 586,347 624,354 38,007 6% City of Pinole 89 283 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – City Clerk

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 55,000 $ 55,300
Citywide historical records project support $ 11,300
Filming and imaging of permanent records 2,000
Meeting minutes transcription 20,000
Pinole Municipal Code codification and update 2,000
Policies and procedures update support 20,000
42201 Office Expense $ 1,600 $ 1,600
Misc. office expenses & proclamations and certificates $1,600 4230X Travel and Training $ 11,500 $ 12,225
CCAC Annual Conference (2) $ 1,050
City Clerk's New Law/Election Seminar/Misc. Training (2) 2,400 IIMC Annual Conference 675
Regional Trainings (CCAC) (4) 500
Technical Training for Clerks 1,500
42302 Other Training Expenses 4,600
42302 Travel expense/Mileage 1,000
42303 Meal allowance 500
42401 Memberships $ 605 $ 1,210
CCAC Dues (2) $ 520
IIMC Member Dues (2) 540
MMANC Member dues (2) 150
42506 Bonds $ 175 $ 175
42514 Special Department Expense $ 25,000 $ 27,500
Boards & Commissions Recognition Event $ 2,500
Election 22,500
Public Notices 2,500
Total Professional/Administrative Services $ 98,010
4310X Utilities $ 1,600 $ 1,600
Gas/Electric $ 1,500
Water 100
4710X $ 5,000 $ 5,000
City of Pinole 90 284 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance

FINANCE
Mission
The mission of the Finance Department is to provide the City with financial information necessary to ensure sound financial decisions and to ensure appropriate procedures to protect the City’s financial assets. This is accomplished through timely and effective preparation of the Annual Comprehensive Financial Report, Budget, quarterly financial and investment reports, and adequate financial controls.

Major Services and Functions
The Finance Department is responsible for accounting operations including accounts payable, accounts receivable, payroll processing, and audits; budget management and long-range financial planning; purchasing; treasury management; debt and bond administration; and business license administration. In addition, the Finance Department prepares the Recognized Obligation Payment Schedule (ROPS) for the Successor Agency to the Pinole Redevelopment Agency and submits the ROPS to the County and State agencies.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Updated City’s Long Term Financial Plan and expanded to include all City funds • Adopted annual budget by June 30th
• Issued Annual Comprehensive Financial Report (ACFR) by December 31st • Received an unqualified opinion for annual financial statements • Prepared the Successor Agency Annual ROPS for approval by the County Oversight Board and submitted to the State Department of Finance by February 1 st

• Received California Society of Municipal Finance Officers Budget Excellence Award
• Received Government Finance Officers Association Excellence in Financial Reporting Award
• Submitted financial policies to City Council for annual review • Updated the City’s master fee schedule
Strategic Plan Strategies
• Supported the Fire Department in conducting a fiscal impact analysis as a requirement for the fire service agreement between the City and the Contra Costa County Fire Protection District
• Conducted a comprehensive fee study and cost allocation plan City of Pinole 91 285 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance
FY 2023/24 Special Projects
Baseline Work (Including Staff-Initiated Special Projects) • Expand Long-Term Financial Plan to a 20-year time horizon • Update and/or establish finance operating procedures, including comprehensive accounting manual
• Assist with automating processes, including implementation of an online payment platform
• Assist with developing an approach to funding infrastructure maintenance and improvements
Strategic Plan Strategies
• Assist with identifying, analyzing, and advancing revenue generating opportunities • Assist with establishing a program to evaluate grant opportunities and capacity Other Council-Directed Special Projects
• Research the process required to establish a fire prevention maintenance district Significant Special Projects for FY 2024/25 – FY 2027/28 • Assist with strategic financial planning to other City departments in the advancement of strategic plan strategies and special projects.

Major Changes in FY 2023/24 Budget
There are no major changes to the Finance department budget for FY 2023/24. However, the budget does reflect a position change. The vacant part-time Accounting Technician position has been removed and is replaced by 0.75 of the existing full-time Administrative Assistant who has been performing Accounting Technician duties and was previously entirely budgeted in the City Manager department.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Finance Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Accounting Specialist 1.00 1.00 1.00 1.00 1.00
Accounting Technician, PT 0.48 0.48 0.48 0.48 0.00
Administrative Assistant 0.00 0.00 0.00 0.00 0.75
Total 3.48 3.48 3.48 3.48 3.75
City of Pinole 92 286 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance

FINANCE BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 571,900 560,362 472,619 722,847 849,436 126,590 15% Measure S 2006 - 105 300 475 1,367 2,450 2,450 - 0%
Measure S 2014 - 106 1,356 175 1,667 2,450 2,450 - 0%
Pension Fund - 700 - - 58,546 40,000 50,000 10,000 20%
Total 573,555 561,011 534,199 767,747 904,336 136,590 15%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 364,032 404,096 310,224 442,401 441,479 (922) 0% Overtime - 402 112 - 2,500 2,500 - 0%
Employee Benefits - 410 91,218 143,242 138,898 178,968 190,527 11,559 6% Total Personnel 455,363 547,338 449,122 623,869 634,506 10,637 2% Services and Supplies
Professional & Administrative Services - 42 195,825 122,478 157,536 281,185 287,945 6,760 2% Other Operating Expenses - 43 5,462 3,499 3,123 4,800 4,800 - 0% Materials & Supplies - 44 - - - - - - 0%
Total Services and Supplies 201,287 125,976 160,660 285,985 292,745 6,760 2% Capital Outlay
Asset Acquisition/Improvement - 47 - - 562 - - - 0%
Total Capital Outlay - - 562 - - - 0%
Indirect Cost Allocations
Admin Credits - 46121 (121,997) (150,338) (126,132) (181,349) (191,110) (9,761) 5% Admin Debits - 46122 6,474 6,949 5,917 8,232 125,476 117,244 93% Information Systems (IS) Charges - 46 - 1,619 12,902 4,377 7,149 2,773 39% Legal Charges - 46126 11,192 5,310 4,615 2,000 5,000 3,000 60% Insurance General Liability - 46201 21,237 24,156 26,554 24,633 30,570 5,937 19% Total Indirect Cost Allocations (83,094) (112,303) (76,144) (142,107) (22,915) 119,193 -520% Total 573,555 561,011 534,199 767,747 904,336 136,590 15%

EXPENDITURES BY PROGRAM
Finance - 115 573,555 561,011 534,199 767,747 904,336 136,590 15% Total 573,555 561,011 534,199 767,747 904,336 136,590 15% City of Pinole 93 287 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 189,090 $ 179,655
Auditing services $ 55,000
Brinks Armored Car service 2,800
CA Municipal Statistics (ACFR schedule) 500
Cost Allocation Plan update 5,000
Grant Research/Writing/Admin Svcs 45,000
GASB 68 PERS Reports 1,750
HDL Property Tax Analysis 8,500
HDL Sales Tax Analysis 5,600
OPEB Valuation Report 10,000
Preparation of State Controller's reports 5,505
Strategic Financial Planning Support (one-time project ) 40,000 42201 Office Expense $ 5,800 $ 6,880
Check stock $ 1,500
Miscellaneous office expenses 2,500
Printing services 1,680
Year-end tax forms 1,200
42203 Shipping & Mailing $ 5,000 $ 5,000
Mass mailing $ 5,000
4230x Travel and Training $ 2,100 $ 2,100
CSMFO annual conference $ 1,100
Staff training 1,000
42401 Memberships $ 595 $ 710
CMTA dues $ 95
CSMFO dues 225
GFOA dues 190
ICMA dues 200
42501 Bank Fees $ 15,000 $ 20,000
Mechanics Bank and Bank of the West fees $ 20,000
42506 Admin Exp/Bonds $ 250 $ 250
Bonds $ 250
42510 Software Subscription $ 17,795 $ 17,795
Balancing Act $ 5,800
GovInvest labor module 10,000
Long-range forecasting software 1,995
42514 Special Department Expense $ 655 $ 655
GFOA ACFR review and certification $ 505
CSMFO budget review and award 150
Total Professional/Administrative Services $ 233,045
4310X Utilities $ 4,800 $ 4,800
43102 Water $ 300
43103 Electricity & Power 4,500
City of Pinole 94 288 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance
MEASURE S - 2006 FUND - 105
42101 Professional Services $ 2,450 $ 2,450
Measure S Audit (105) $ 1,200
Sales Tax Analysis 1,250
MEASURE S - 2014 FUND - 106
42101 Professional Services $ 2,450 $ 2,450
Measure S Audit (106) $ 1,200
Sales Tax Analysis 1,250
PENSION FUND - 700
42501 Bank Fees $ 40,000 $ 50,000
Bank fees $ 50,000
City of Pinole 95 289 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Finance
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City of Pinole 96 290 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources

HUMAN RESOURCES
The Human Resources Department is comprised of the following divisions:
• Human Resources Management; and
• Risk Management
Mission
The mission of the Human Resources Department is to support the City of Pinole by providing comprehensive and timely human resources and risk management services. It has the responsibility for developing and implementing innovative strategies and programs that enhance the work experience for our employees. Its objective is to attract, develop, motivate, and retain the best-qualified employees whose diversity and skills contribute to and sustain the City of Pinole as a quality organization.

Major Services and Functions
• Human Resources Administration and Risk Management – Provides support and strategic planning services to employees and departments in the development of organizational objectives; provides interpretation of City and department policies; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services, and meeting goals. Administers the City’s risk management programs including general and employment liability and workers' compensation for on-the-job injuries.
• Labor Relations – Represents the City Council and City Manager on all labor negotiation and grievance matters with bargaining unit representatives of recognized employee organizations.
• Employee Relations – Provides guidance and counseling to employees; initiates, conducts and/or oversees investigations relative to disciplinary actions and complaints for City departments.
• Recruitment and Selection – Assists in the administration of the City’s Civil Service Merit System; facilitates selection procedures that produce diverse and skilled applicant pools; assures that all recruitment, hiring, placements, transfers, and promotions are made based on individual qualifications for the position. • Benefits Administration – Provides exceptional and affordable employee benefits for retirement, medical, dental, vision, wellness and safety, and employee assistance to attract and retain a qualified and highly skilled workforce. • Organizational Training and Development – Coordinates City-wide training including safety, mandated, educational, and development programs for City staff. • Classification and Compensation – Plans and conducts classification and organization studies; develops classification specifications; designs compensation systems that support and reinforce the City's long-range objectives as well as the culture, climate, and behaviors needed for the organization to be effective.

City of Pinole 97 291 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources
FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Completed labor negotiations with PPEA and developed a successor MOU that was adopted by City Council on July 19, 2022.
• Conducted 37 recruitments.
• Developed a Citywide Volunteers Administrative Policy. • Developed a Citywide Classification Series Administrative Policy. • Developed a Citywide Cell Phone Use in the Workplace Administrative Policy. • Developed a Citizen Request/Complaint Procedure & Form Administrative Policy. • Developed a Compensation and Benefits Plan for Elected Officials. • Implemented an Employee Wellness Program.
• Planned and facilitated numerous events for the City’s Public Service Employee Recognition Week.
• Designed an employee benefits overview booklet to incorporate all City benefits and vendor resources for the various employee groups and present the booklet by both electronic and printed methods.

Strategic Plan Strategies
• Initiated implementation of the City’s Employee Talent Management Plan in accordance with the City’s Strategic Plan 2020 – 2025.

FY 2023/24 Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Implement successor memorandums of understanding for three bargaining units. • Utilize innovative marketing practices such as social media outreach and branding to attract candidates.
• Enhance and promote higher education tuition reimbursement program. • Develop a supervisory academy in partnership with other cities in West County. • Promote external training opportunities offered to employees. • Implement “stay” interviews with annual performance evaluation process. • Survey employee benefits satisfaction levels and implement effective modifications.
• Develop safety emergency action plans for identified workplace risks. • Review OPEB obligations and alternatives to support the City’s fiscal sustainability.
• Continue to perform a comprehensive review and updating of key City personnel rules and policies to ensure compliance with MOU provisions, state and federal legislation, and conduct meet and confer sessions with the employee bargaining units as required.

City of Pinole 98 292 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources
Strategic Plan Strategies
• Implement the recommendations of the Communication and Engagement Plan relative to employees.

Significant Special Projects for FY 2024/25 through FY 2027/28 • Human Resources will implement the Employee Talent Management Plan to attract and retain high-quality employees and develop their skills. • In partnership with the City Manager’s Office, Human Resources will develop and implement a Citywide Diversity, Equity, and Inclusion Initiative.

Major Changes in FY 2023/24 Budget
The Human Resources Department budget for FY 2023/24 does not include any significant changes relative to the FY 2022/23 budget.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Assistant City Manager 1.00 0.00 0.00 0.00 0.00
Human Resources Director 0.00 0.00 1.00 1.00 1.00
Human Resources Analyst 0.00 0.00 0.00 1.00 1.00
Human Resources Technician 0.00 0.00 0.00 1.00 1.00
Human Resources Specialist 1.00 1.00 1.00 0.00 0.00
Administrative Assistant 0.00 0.00 0.00 0.00 0.05
Total 2.00 1.00 2.00 3.00 3.05
City of Pinole 99 293 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources

HUMAN RESOURCES BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 292,727 377,614 514,484 768,472 888,226 119,754 13% Total 292,727 377,614 514,484 768,472 888,226 119,754 13%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 84,111 192,397 239,593 391,311 420,389 29,078 7% Overtime - 402 - - - - - - 0%
Employee Benefits - 410 21,679 71,804 110,512 197,438 214,158 16,720 8% Total Personnel 105,791 264,201 350,105 588,749 634,547 45,798 7% Services and Supplies
Professional & Administrative Services -
42 128,235 104,326 121,046 160,907 210,556 49,649 24%
Other Operating Expenses - 43 1,612 1,040 925 1,750 1,750 - 0% Total Services and Supplies 129,847 105,365 121,971 162,657 212,306 49,649 23% Capital Outlay
Asset Acquisition/Improvement - 47 - 104 1,153 - - - 0% Total Capital Outlay - 104 1,153 - - - 0%
Indirect Cost Allocations
Administrative Credits - 46121 (15,303) (10,772) (8,642) (13,144) (66,395) (53,251) 80% Administrative Debits - 46122 67,836 - 5,917 8,232 8,364 132 2% Legal Charges - 46126 - 2,502 20,288 - 30,000 30,000 100% General Liability Insurance - 46201 4,556 16,214 23,692 21,978 69,404 47,426 68% Total Indirect Cost Allocations 57,089 7,944 41,255 17,066 41,373 24,307 59% Total 292,727 377,614 514,484 768,472 888,226 119,754 13%

EXPENDITURES BY PROGRAM
Human Resources - 116 292,727 377,614 514,484 768,472 888,226 119,754 13% Total 292,727 377,614 514,484 768,472 888,226 119,754 13% City of Pinole 100 294 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 96,040 $ 92,526
Annual Performance Evaluations (CM & CC) $ 8,000
Applicant Tracking System License 6,000
Bilingual Evaluation/Testing 1,000
Contingencies- Employee Benefits 6,000
Document Shredding 1,000
Drug Screening/Fit for Duty/DOT Exams 8,000
Employee Benefits Broker 25,000
HRA (Retiree Medical) Admin Fees 1,000
Labor Negotiator (IEDA) 25,000
Onboarding System License 1,126
Pre-employ Backgrounds/Degree & License Verify 2,000
Random Drug Testing- DOT 6,400
Section 125 FSA/DCAP & Commuter Admin Fees 2,000
42102 Attorney Services $ 25,000 $ 50,000
Employment Claim Investigations (ERMA) (3) $ 30,000
Employment Law Advisement (LCW) 10,000
Tax and Employee Benefit Advisement 10,000
4110 Fingerprinting $ 1,500 $ 3,000
42201 Office Expense $ 1,000 $ 1,000
Miscellaneous Office Supplies $500
4230X Travel and Training $ 13,880 $ 32,880
Citywide EAP Workshops (2) $ 6,000
Citywide Professional Development (2) 6,000
Contingencies - Citywide Training (2) 6,000
HR Staff Professional Development 8,500
Leadership Academy 2,500
Mileage: NorCal, MMANC, CalPELRA (2), LCW (4) 3,680
Meal Allowance: NorCal, MMANC, CalPELRA (2), LCW (4) 200 42401 Memberships $ 700 $ 700
MMANC $ 200
SHRM 500
42504 Recruitment Cost $ 4,500 $ 4,500
Recruitment Advertising $ 2,500
Recruitment Exams/Testing 2,000
42506 Bond $ 200 $ 200
Bond $ 200
42514 Special Department Expense $ 18,087 $ 25,750
Annual Public Service Employee Appreciation $4,500
Condolence Flowers/Donations (20) 3,000
Employee Polos (110) 6,050
Employee Wellness/Safety Fair/BBQ 2,300
MPA Wellness Premium 6,900
Quarterly Employee Engagement Events (4) 2,000
Years of Service Plaques 1,000
Total Professional/Administrative Services $ 210,556
4310X Utilities $ 1,750 $ 1,750
43103 Gas/Electric $ 1,600
43102 Water 150
City of Pinole 101 295 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Human Resources
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City of Pinole 102 296 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
POLICE
The Police Department is comprised of the following divisions (referred to as “bureaus”):
• Operations; and
• Support Services
Mission
The Pinole Police Department is committed to ensuring a safe community by providing exemplary law enforcement service while engaging our citizens with Honor, Integrity, Professionalism, and Respect.

Major Services and Functions
• Police Operations is responsible for the day-to-day operation of the department. • Police Support Services provides support and assistance to Operations and the community. It includes front office staff who work with the public daily; Crime Prevention Officers who provide outreach into the community; the collection and processing of evidence; and the maintenance and repair of vehicles and equipment.
• The City operates the West Bay Communications Center (WBCC), which provides police dispatch services for the City of Pinole as well as Hercules and San Pablo.

The Cities of Hercules and San Pablo are billed for Dispatch Services based on a cost-sharing formula incorporating various usage measurements.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Enhanced organizational wellness by adding virtual EMDR and a Zen Den. • Implemented a virtual yoga program.
• Implemented police reform measures as legislation requires, such as California Racial and Identity Profiling Act (RIPA) and National Incident-Based Reporting (NIBRS).
• Implemented new RIMS, CADS/RMS Systems.
• Brought the Community of Pinole innovative and progressive engagement opportunities.
• Enhanced training capacity to meet and industry’s best standards. • Enhanced retention and recruitment efforts.
• Implemented new Community Outreach efforts with a special Halloween-themed National Night Out event and Project HOPE-Homeless Intervention. • Implemented Cue Hit customer engagement technology to receive real-time feedback from the community.

City of Pinole 103 297 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Innovate with Truleo to expand officer wellness, surface and promote officer professionalism, and automate the review of 100% of Body Camera videos. • Continue to focus on officer wellness programs.
• Continue to enhance training capacity to meet and industry’s best standards. • Revamp retention and recruitment efforts to meet the new generational workforce.
• Implement an internal reclassification of the Lieutenant position to Commander. • Repurpose the Alex Clark Room to the Pinole Police Department Training Center.
• Continue our efforts to bring the community innovative and progressive engagement opportunities.
• Implement a Police Drone program to enhance our abilities to provide the community of Pinole with effective and efficient police services. • Implement Community Outreach efforts with a special Halloween-themed National Night Out event and Project HOPE-Homeless Intervention. • Implement new staffing and police service delivery model, which is the addition of two positions (a sergeant and an officer) first budgeted in FY 2022/23 to allow the department to move to a modified 4/10 schedule. Research indicates that 10-hour shifts, as opposed to 12-hour shifts, positively impact employee well-being and morale, reduce overtime, and offer flexible scheduling alternatives to leverage personnel resources while providing overlaps during peak workload periods. 10- hour shifts will increase the number of officers on duty as the shifts overlap. 10- hour shifts are particularly well-suited to the variable workloads found in law enforcement.
• Review Police fees and charges and possibly recommend modifications.

Strategic Plan Strategies
• Create an updated Emergency Operations Plan (EOP)
• Stand up a working Emergency Operations Center (EOC). • Implement a CERT program.

Significant Special Projects for FY 2024/25 through FY 2027/28 • Focus on officer wellness programs in order to improve the quality of life for officers while strengthening the relationship with the community through exemplary law enforcement service.
• Implement police reform measures as required by legislation. • Launch Next Gen 911.

City of Pinole 104 298 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
• Facility rehabilitation of the Public Safety Building.

Major Changes in FY 2023/24 Budget
There is one notable change in the FY 2023/24 budget relative to the FY 2022/23 budget, which is the addition of resources for the department to reinstitute the Community Emergency Response Team (CERT) program.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Commander 2.00 2.00 2.00 2.00 2.00
Police Sergeant 6.00 6.00 6.00 7.00 7.00
Police Officer 19.00 19.00 19.00 20.00 20.00
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Community Safety Specialist 1.00 1.00 1.00 1.00 1.00
Community Services Officer 0.96 0.96 2.00 2.00 2.00
Crossing Guards, parttime/temporary 0.50 0.25 0.25 0.25 0.25 Dispatcher 11.00 11.00 11.00 10.00 10.00
Lead Dispatcher 1.00 1.00 1.00 2.00 2.00
Police Property Specialist 1.00 1.00 1.00 1.00 1.00
Police Records Specialist 2.00 2.00 2.00 2.00 2.00
Total 46.46 46.21 47.25 49.25 49.25
City of Pinole 105 299 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police

POLICE BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 6,878,974 7,767,344 6,416,963 8,599,718 9,249,920 650,202 7% Measure S 2006 - 105 1,443,123 1,920,165 1,016,861 1,718,135 1,697,340 (20,795) -1% Measure S 2014 - 106 173,457 159,851 119,542 217,607 114,852 (102,755) -89% Public Safety Augmentation Fund - 203 143,643 154,595 141,766 387,365 482,009 94,644 20% Police Grants Fund - 204 85,999 - - - - - 0%
Traffic Safety Fund - 205 565 9,219 7,675 21,059 21,595 536 2% Supplemental Law Enforcement Services Fund - 206 98,192 113,750 97,171 111,067 339,864 228,797 67% Asset Seizure Adjudicated Fund - 225 - 29,000 16,348 58,231 41,236 (16,995) -41% Total 8,823,952 ######### 7,816,326 11,113,182 11,946,816 833,635 7%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 4,537,336 4,807,220 3,717,320 5,651,618 5,941,404 289,786 5% Overtime - 402 613,386 811,266 640,376 395,701 508,041 112,340 22% Employee Benefits - 410 2,263,243 2,434,895 2,141,820 3,051,206 3,360,106 308,900 9% Total Personnel 7,413,965 8,053,381 6,499,516 9,098,525 9,809,551 711,026 7% Services and Supplies
Professional & Administrative Services - 42 480,627 1,216,780 381,467 633,179 642,274 9,094 1% Other Operating Expenses - 43 76,310 81,984 69,093 64,250 64,250 - 0% Materials & Supplies - 44 62,413 88,976 102,916 87,000 87,000 - 0% Total Services and Supplies 619,349 1,387,740 553,476 784,429 793,524 9,094 1% Capital Outlay
Asset Acquisition/Improvement - 47 196,153 104,313 105,285 274,424 353,729 79,305 22% Total Capital Outlay 196,153 104,313 105,285 274,424 353,729 79,305 22% Debt Service
Debt Principal and interest - 48 - - - - - - 0%
Total Debt Service - - - - - - 0%
Indirect Cost Allocations
Administrative Credits - 46 (308,940) (362,438) (319,697) (609,906) (627,259) (17,353) 3% Administrative Debits - 46 308,940 362,438 319,697 609,906 627,260 17,354 3% IS Charges - 46 261,357 251,741 265,321 594,057 516,043 (78,015) -15% Legal Charges - 46 12,763 19,057 22,263 20,000 20,000 - 0% General Liability Insurance - 46 320,365 337,692 370,465 341,746 453,969 112,223 25% Total Indirect Cost Allocations 594,486 608,490 658,049 955,803 990,013 34,209 3% Total 8,823,952 ######### 7,816,326 11,113,182 11,946,816 833,635 7%

EXPENDITURES BY PROGRAM
Police Operations - 221 5,460,052 6,265,935 4,910,127 7,165,842 7,660,826 494,984 6% Police Support Services -222 1,190,332 1,549,905 1,004,568 1,646,109 1,609,330 (36,778) -2% Police West Bay Communications Center - 223 1,988,812 2,215,114 1,796,784 2,169,105 2,315,202 146,097 6% Police Grants Program - 227 184,755 122,970 104,846 132,126 361,459 229,333 63% Total 8,823,952 ######### 7,816,326 11,113,182 11,946,816 833,635 7% City of Pinole 106 300 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
GENERAL FUND - 100
POLICE OPERATIONS - 221

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel $ Change % Change
Salaries & Wages - 401 2,341,401 2,542,922 2,054,578 3,093,950 3,374,436 280,486 8% Overtime - 402 288,235 361,587 314,082 255,209 256,322 1,113 0% Employee Benefits - 410 1,028,201 1,123,630 1,072,141 1,503,466 1,844,322 340,856 18% Total Salary & Benefits 3,657,836 4,028,139 3,440,801 4,852,625 5,475,080 622,455 11% Services and Supplies
Professional & Administrative Services - 42 172,925 473,556 202,439 220,032 221,032 1,000 0% Materials & Supplies - 44 61,864 78,537 100,774 85,500 85,500 - 0% Total Services and Supplies 234,788 552,093 303,213 305,532 306,532 1,000 0% Capital Outlay
Asset Acquisition/Improvement - 47 12,186 12,581 44,432 133,873 9,240 (124,633) -1349% Total Capital Outlay 12,186 12,581 44,432 133,873 9,240 (124,633) -1349% Indirect Cost Allocations
Administrative Credits - 46121 (308,940) (362,438) (319,697) (609,906) (627,259) (17,353) 3% Legal Charges - 46126 12,763 18,196 22,263 20,000 20,000 - 0% General Liability Insurance - 46201 193,701 184,950 206,872 189,987 256,648 66,661 26% Total Indirect Cost Allocations (102,477) (159,292) (90,562) (399,919) (350,611) 49,308 -14% Total 3,802,334 4,433,521 3,697,884 4,892,111 5,440,241 548,130 10% Asset Seizure-Adjudicated - 225
Professional & Administrative Services - 42
- 29,000 16,348 58,231 41,236 (16,995) -41%
Total - 29,000 16,348 58,231 41,236 (16,995) -41%
MEASURE S-2006 FUND - 105
Salaries & Wages - 401 739,252 781,560 429,693 902,579 825,375 (77,204) -9% Overtime - 402 127,233 93,701 57,210 4,156 104,174 100,018 96% Employee Benefits - 410 527,789 628,584 474,356 746,630 688,341 (58,289) -8% Professional & Administrative Services - 42 6,000 1,493 118 13,300 13,300 - 0% Asset Acquisition/Improvement - 47 - 31,842 - - - - 0%
General Liability Insurance - 46201 42,849 52,478 55,484 51,470 66,150 14,680 22% Total Measure S-2006 Fund 1,443,123 1,589,658 1,016,861 1,718,135 1,697,340 (20,795) -1% MEASURE S-2014 FUND - 106
Professional & Administrative Services - 42 - - - - - - 0% Asset Acquisition/Improvement - 47 70,953 59,161 37,269 110,000 - (110,000) -100% Total Measure S-2014 Fund 70,953 59,161 37,269 110,000 - (110,000) -100% PUBLIC SAFETY AUGMENTATION FUND - 203
Professional & Administrative Services - 42
- - - - 20,000 20,000 100%
Administrative Debits - 46122 143,643 154,595 141,766 387,365 337,376 (49,989) -15% Asset Acquisition/Improvement - 47 - - - - 124,633 124,633 100% City of Pinole 107 301 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 51,712 $ 51,712
Applicant Processing/Recruiting $ 16,000
EBRCSA Contract - Radios (63) 35,712
42106 Software Maintenance $ 23,945 $ 29,945
Lexipol Daily Training Bulletins $ 4,244
Starchase GPS 14,976
The Police One Academy Training 6,000
Vigilant Solutions Software 4,725
42107 Equipment Maintenance $ 35,100 $ 35,100
Radio Repairs $ 3,000
Vehicle Maintenance 9,000
Vehicle Repairs 18,000
Vehicle Washing 5,100
4230X Travel and Training $ 60,800 $ 75,800
Firearms Range Rental $ 10,800
State of CA -- P.O.S.T. 30,000
42304 Cordico App 15,000
42304 Officer Wellness Training 20,000
42401 Memberships $ 3,175 $ 3,175
CA Crime Prevention Officers Assn $ 120
CA Peace Officers Assn. 320
CA Police Chief's Assn. 800
County Police Chiefs' Assn. 1,500
International Assn. of Police Chiefs 200
National Assn. of Town Watch 35
Police Executive Research Forum 200
42514 Special Department Expense $ 45,300 $ 25,300
Ammunition and firearm repair $ 9,800
Crime Scene Processing/Field Testing Supplies 7,300
Miscellaneous Supplies 8,200
Total Professional/Administrative Services $ 221,032
44301 Fuel $ 73,000 $ 73,000
44410 Safety Clothing $ 12,500 $ 12,500
Part-time employee uniforms $ 3,500
Protective Vests 9,000
4710X Equipment $ 133,873 $ 9,240
Ballistic Shield (47105) $ 2,500
Patrol Rifle (47105) 1,840
Tablets and Docking (47105) 4,900
MEASURE S-2006 FUND - 105
42107 Equipment Maintenance $ 4,050 $ 4,050
MDC Repairs $ 1,650
Vehicle Maintenance 1,350
Vehicle Repairs 1,050
42510 Software Purchase $ 6,000 $ 6,000
City of Pinole
Lefta systems subscription $ 6,000 108 302 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
42514 Special Department Expense $ 3,250 $ 3,250
Gunshot trauma kits $ 700
Miscellaneous Supplies 2,550
Total Professional/Administrative Services $ 13,300
MEASURE S-2014 FUND - 106
47104 Vehicles $ 110,000 $ -
1 Vehicle $ -
1 Vehicle (carryover) 0
Public Safety Augmentation Fund - 203
42514 Special Department Expense -$ 20,000 $
Canine expenses $ 20,000
47101 Equipment -$ 124,633 $
Axon Body Worn Camera Program $ 42,412
EBRCSA Equipment 20,940
Radio Encryption Equipment 61,281
City of Pinole 109 303 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
GENERAL FUND - 100
POLICE SUPPORT SERVICES - 222

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 255,902 332,319 283,910 413,579 427,087 13,508 3% Overtime - 402 - 1,989 16,952 - - - 0%
Employee Benefits - 410 137,441 163,706 155,433 229,198 242,266 13,068 5% Total Salary & Benefits 393,343 498,015 456,295 642,777 669,353 26,576 4% Services and Supplies
Professional & Administrative Services - 42 278,618 301,293 143,924 279,685 279,685 - 0% Other Operating Expenses - 43 63,586 68,581 57,750 53,850 53,850 - 0% Materials & Supplies - 44 549 10,191 2,142 1,500 1,500 - 0% Total Services and Supplies 342,753 380,065 203,816 335,035 335,035 - 0% Capital Outlay
Asset Acquisition/Improvement - 47 110,365 729 1,519 400 20,400 20,000 98% Debt Principal & Interest - 48 - - - - - - 0%
Total Capital Outlay 110,365 729 1,519 400 20,400 20,000 98% Indirect Cost Allocations
Administrative Credits - 46121 - - - - - - 0%
Administrative Debits - 46122 - - - - - - 0%
IS Charges - 46124 226,150 217,906 235,156 536,625 439,297 (97,328) -22% Legal Charges -46126 - - - - - - 0%
General Liability Insurance - 46201 15,216 21,994 25,510 23,665 30,393 6,728 22% Total Indirect Cost Allocations 241,366 239,900 260,666 560,290 469,690 (90,600) -19% Total 1,087,828 1,118,708 922,295 1,538,502 1,494,478 (44,024) -3% MEASURE S-2006 FUND - 105
Professional & Administrative Services - 42 0 330,507 - 0 0 - 0% Total Measure S-2006 Fund - 330,507 - - - - 0%
MEASURE S-2014 FUND - 106
Salaries & Wages - 401 70,364 84,448 66,454 88,804 92,845 4,041 4% Employee Benefits - 410 28,789 11,878 10,786 14,133 15,912 1,779 11% Professional & Administrative Services - 42 0 49 - 1 - - 0% Administrative Debits - 46122 - - - - - - 0%
General Liability Insurance - 46201 3,351 4,315 5,033 4,669 6,095 1,426 23% 102,505 100,690 107,607 82,274 114,852 7,246 6%
City of Pinole 110 304 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 163,530 $ 163,530
Children's interview center $ 3,500
Contra Costa County Jail fees 49,600
County Crime Lab Services 58,000
EBCRSA Contract - radios (5) 2,880
Family Justice Center 500
Miscellaneous Professional Services 4,050
SART Exams 5,000
Smart Guardian 10,000
Video Surveillance System 30,000
42106 Software Maintenance $ 28,000 $ 8,000
CAD/RMS $ 8,000
42107 Equipment Maintenance $ 7,050 $ 7,050
Crime prevention vehicle maintenance $ 1,000
Radio Repairs 250
Vehicle Maintenance 4,000
Vehicle Repairs 1,500
Vehicle Washing 300
42108 Maintenance Structure/Imp $ 23,065 $ 23,065
Bldg. Maintenance $ 1,075
Elevator Service (NEC) 650
HVAC Maintenance (City Mechanical) 1,850
Janitorial Service (UBS) 17,365
Janitorial Supplies (UBS) 1,700
Pest control (Western Exterminator) 425
42201 Office Expense $ 24,520 $ 44,520
CERT Program Supplies $ 20,000
Community outreach office expenses 5,000
Copier Supplies 500
Office Supplies 12,720
Postage & Equipment (Pitney) 3,000
Printing Services (Concord) 800
Printing Services (Eagle) 2,500
42301 Travel and Training $ 10,100 $ 10,100
Conferences (CALNENA) $1,000
Meetings 500
Non-POST training 5,600
POST training 3,000
42401 Memberships $ 420 $ 420
California Criminal Justice $ 75
CLEARS 50
C.A.P.E. 45
IAPE 50
Nat'l Emergency Number Assn 200
42501 Bank Fees $ 1,000 $ 1,000
42514 Special Department Expense $ 22,000 $ 22,000
Community outreach promotional items $ 5,000
Crime scene supplies 5,700
Fire extinguisher replacement 380
GSR processing 5,335
Lab supplies, mandated processing material 375
Misc. special department expenses 4,710
Photographic supplies 500
Total Professional/Administrative Fees $ 279,685
City of Pinole 111 305 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
4310X Utilities $ 53,850 $ 53,850
Electricity & Gas (PG&E) $ 48,000
Water (EBMUD) 3,800
Cable 2,050
44301 Fuel -$ -$
44410 Safety Clothing $ 1,500 $ 1,500
Aramark Uniform Service
4710X Equipment $ 20,400 400 $
Alex Clark Room Transformation $ 20,000
Fax Machine 400
MEASURE S-2006 FUND - 105
42105 Network Maintenance $ 330,510 -$
CAD/RMS City of San Pablo -$
City of Pinole 112 306 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
GENERAL FUND - 100
POLICE DISPATCH WEST BAY COMMUNICATIONS CENTER - 223

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 1,072,000 1,058,072 876,344 1,144,906 1,213,601 68,695 6% Overtime - 402 190,400 353,989 252,133 136,336 147,545 11,209 8% Employee Benefits - 410 526,715 506,220 428,250 556,766 568,103 11,337 2% Total Salary & Benefits 1,789,114 1,918,281 1,556,727 1,838,008 1,929,249 91,241 5% Services and Supplies
Professional & Administrative Services - 42
23,084 80,882 18,638 57,631 62,721 5,090 8%
Other Operating Expenses - 43 12,724 13,403 11,343 10,400 10,400 - 0% Materials & Supplies - 44 248 -
Total Services and Supplies 35,808 94,532 29,981 68,031 73,121 5,090 7% Capital Outlay
Asset Acquisition/Improvement - 47 2,648 - 22,066 22,651 15,324 (7,327) -48% Total Capital Outlay 2,648 - 22,066 22,651 15,324 (7,327) -48% Indirect Cost Allocations
Administrative Debits - 46122 67,106 94,093 80,760 111,474 126,652 15,178 12% IS Charges - 46124 35,208 33,835 30,165 57,432 76,746 19,314 25% Legal Charges - 46126 861
General Liability Insurance - 46126 58,928 73,512 77,085 71,509 94,110 22,601 24% Total Indirect Cost Allocations 161,241 202,301 188,011 240,415 297,508 57,093 19% Total 1,988,812 2,215,114 1,796,784 2,169,105 2,315,202 146,097 6% City of Pinole 113 307 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 9,645 $ 9,645
800 MHz radio system maintenance $ 4,265
EBCRSA Contract - 5 radios 2,880
Language Interpretation Services 2,500
42105 Network Maintenance $ 11,926 $ 11,926
CAD/RMS (City of San Pablo) $ 11,926
42106 Software Maintenance $ 12,000 $ 12,000
CAD/RMS $ 12,000
42107 Equipment Maintenance $ 3,910 $ 9,000
Dispatch headset/cord replacement $ 1,265
General equipment maintenance 2,735
Stancil maintenance 5,000
42108 Maintenance Structure/Imp $ 6,500 $ 6,500
Elevator Service $ 127
HVAC Maintenance 241
Janitorial Services 5,318
Janitorial Supplies 757
Pest Control Service 56
42201 Office Expense $ 2,000 $ 2,000
General Office Supplies $ 2,000
4230X Travel and Training $ 10,000 $ 10,000
Non-POST training $1,500
Meetings associated with dispatch function 500
Conference attendance for APCO, PSAP, CLEWOA 1,000
POST training 3,000
Dispatcher Training 4,000
42401 Memberships $ 150 $ 150
WBCC portion of costs for APCO and CLEWOA participation. $ 150 42514 Special Department Expense $ 1,500 $ 1,500
DOJ fingerprints and background investigations on applicants. $ 1,500 Total Professional/Administrative Services $ 62,721
4310X Utilities $ 10,400 $ 10,400
43103 Electricity & Gas (PG&E) $ 9,500
43102 Water (EBMUD) 800
43105 Cable 100
47107 Furniture -$ 15,324 $
Dispatch Chair Replacement $ 15,324
City of Pinole 114 308 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
POLICE GRANT FUND - 204
POLICE GRANTS PROGRAM - 227

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel $ Change % Change
Salaries & Wages - 401 58,416 0 - - - - 0%
Overtime - 402 7,518 - - - - - 0%
Employee Benefits- 410 14,101 0 - - - - 0%
Total Salary & Benefits 80,035 - - - - - 0%
Services and Supplies
Professional & Administrative Services - 42 - - - - - 0% Total Services and Supplies - - - - - - 0%
Indirect Cost Allocations
General Liability Insurance- 46201 5,964 - - - - - 0%
Total Indirect Cost Allocations 5,964 - - - - - 0%
Total 85,999 - - - - - 0%
TRAFFIC SAFETY FUND - 205
Salaries & Wages - 401 - 7,899 6,341 7,800 8,060 260 3% Employee Benefits - 410 209 877 854 1,013 1,162 149 13% Professional & Administrative Services - 42 - 0 - 4,300 4,300 - 0% Asset Acquisition/Improvement - 47 - - - 7,500 7,500 - 0% General Liability Insurance -46201 356 443 481 446 573 127 22% Total Indirect Cost Allocations 565 9,219 7,675 21,059 21,595 536 2% SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND - 206
Administrative Debits - 46122 98,192 113,750 97,171 111,067 163,232 52,165 32% Asset Acquisition/Improvement - 47 - - - - 176,632 176,632 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
TRAFFIC SAFETY FUND - 205
42107 Equipment Maintenance $ 2,000 2,000$
Lidar repair & Supplies $ 2,000
42514 Special Department Expense $ 2,300 2,300$
Citation printing $ 2,300
Total Professional/Administrative Services $ 4,300
47101 Equipment $ 7,500 7,500$
Repair/Replace Traffic Cameras $ 7,500
SUPPLEMENTAL LAW ENFORCEMENT SERVICE FUND - 206
4710X EQUIPMENT -$ 46,632$
Drone Program $ 30,000
47105 Livescan Machine Replacement 6,000
47105 VSK PepperBall Carbine Launcher System 10,632
47104 VEHICLES -$ 130,000 $
Replace 1 vehicle per year $ 65,000
Replace 1 vehicle per year- carry over 65,000
City of Pinole 115 309 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Police
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City of Pinole 116 310 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Fire
FIRE
The City of Pinole Fire Department provided fire protection and emergency medical services to the community for many decades. The department partnered through automatic aid with the Contra Costa County Fire Protection District (CCCFPD) and the Rodeo-Hercules Fire Protection District (RHFPD) to function as a battalion serving this region. CCCFPD Dispatch coordinated the three agencies’ responses to incidents in the area.

After many years of considering different service models, in October 2022, the City entered into a five-year agreement with CCCFPD through which CCCFPD would provide fire protection and emergency medical services in Pinole beginning on March 1, 2023 by operating Pinole Fire Station 73 (downtown) and Fire Station 74 (in Pinole Valley). This arrangement is made possible by the County’s contribution of $2 million annually from Measure X proceeds.

Pinole residents and businesses can receive emergency assistance as before by dialing 9-1-1.

Residents and businesses can get additional information about fire and emergency medical services from CCCFPD using the contact information below.

Contra Costa County Fire Protection District
Administrative Offices
4005 Port Chicago Highway, Suite 250
Concord, CA 94520
General Phone: (925) 941-3300
General Email: [email protected]
Website: www.cccfpd.org
The City continues to be responsible for wildfire mitigation on City-owned property and Code Enforcement of City requirements regarding defensible space and weed abatement.

The Fire Department budget for FY 2022/23 and prior years is not directly comparable to the amount budgeted for FY 2023/24 and beyond because certain costs that we previously accounted for in the Fire Department budget, such as wildfire mitigation on City-owned property, have been moved to other City departments.

City of Pinole 117 311 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Fire

FIRE BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 4,604,923 3,992,507 3,401,853 4,212,704 3,842,727 (369,977) -10% Measure S 2006 - 105 457,612 682,546 572,427 777,182 780,955 3,773 0% Measure S 2014 - 106 367,274 425,909 452,289 574,542 948,303 373,761 39% Total 5,429,809 5,100,962 4,426,570 5,564,428 5,571,985 7,557 0%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 1,627,419 1,998,936 1,771,929 2,353,804 0 (2,353,804) -100% Overtime - 402 578,185 561,654 275,285 309,936 - (309,936) -100% Employee Benefits - 410 1,097,045 1,363,515 1,263,368 1,602,331 0 (1,602,331) -100% Total Personnel 3,302,649 3,924,105 3,310,582 4,266,071 - (4,266,071) -100% Services and Supplies
Professional & Administrative Services - 42 857,617 770,085 719,930 893,700 5,511,485 4,617,785 84% Other Operating Expenses - 43 69,773 74,494 61,763 53,600 50,500 (3,100) -6% Materials & Supplies - 44 48,148 90,699 66,494 66,000 - (66,000) -100% Total Services and Supplies 975,537 935,278 848,186 1,013,300 5,561,985 4,548,685 82% Capital Outlay
Asset Acquisition/Improvement - 47 954,080 6,614 10,782 4,000 - (4,000) -100% Total Capital Outlay 954,080 6,614 10,782 4,000 - (4,000) -100% Debt Service
Debt Principal and interest - 48 - - - - - - 0%
Total Debt Service - - - - - - 0%
Indirect Cost Allocations
Administrative Credits - 46 - - - - - - 0%
Administrative Debits - 46 - - - - - - 0%
IS Charges - 46 73,700 70,056 60,862 119,465 - (119,465) -100% Legal Charges - 46 9,730 17,659 28,376 10,000 10,000 - 0% General Liability Insurance - 46 114,113 147,249 167,783 151,592 - (151,592) -100% Total Indirect Cost Allocations 197,543 234,965 257,020 281,057 10,000 (271,057) -2711% Total 5,429,809 5,100,962 4,426,570 5,564,428 5,571,985 7,557 0%

EXPENDITURES BY PROGRAM
Fire Operations - 231 5,429,809 5,100,962 4,426,570 5,564,428 5,571,985 7,557 0% Total 5,429,809 5,100,962 4,426,570 5,564,428 5,571,985 7,557 0% City of Pinole 118 312 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

PUBLIC WORKS
The Public Works Department is comprised of the following divisions:
• Administration and Engineering
• Road Maintenance
• Facility Maintenance
• Park Maintenance
• Storm Water
• Environmental Services
• Water Pollution Control Plant (also referred to as the Wastewater Treatment Plan (WWTP))
• Sewer Collection
• Landscape and Lighting Assessment District
• Real Estate and Property Management
• Fleet Management
Mission
The Public Works Department designs, constructs, and maintains the City’s capital assets, operates the wastewater collection system and treatment plant, and manages the City’s properties and fleet. Capital assets include roads and bridges, parks and open space, city vehicles and equipment, street and traffic lights, and buildings and structures.

Major Services and Functions
The Administration and Engineering Division provides leadership and support to oversee the operations and maintenance of infrastructure. The division develops the City’s Capital Improvement Plan (CIP) and oversees the construction of capital projects, which are performed by private construction companies. Staff in this division also serves as the City Engineer and City Surveyor for development projects.

The Road Maintenance Division protects, repairs, and maintains the City road infrastructure network, which includes pavement, medians, street trees, landscaping, traffic signs, pavement markings, streetlights, curbs, and sidewalks. This division performs light maintenance of streets, including pothole repair, patch paving, and crack sealing. Heavy duty maintenance is performed by private contractors as capital projects.

The City has an agreement with the County through which the County maintains the traffic signals in the City.

The Facility Maintenance Division maintains all of the actively used buildings and properties owned by the City. Building maintenance includes landscape maintenance, janitorial service, maintenance of heating and ventilation systems, maintenance of all mechanical aspects of the buildings, general building maintenance, and making improvements as needed.

City of Pinole 119 313 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
The Park Maintenance Division is responsible for maintaining 428.56 acres of park area contained within the City’s 15 parks. Park spaces provide a variety of outdoor venues that include the swimming pool, skate park, soccer fields, baseball diamonds, neighborhood play areas, dog park, creek path, and park pedestrian bridges. Maintenance includes all work necessary to keep the public park areas safe, clean, and operating efficiently, including maintaining park structures, landscaping, lighting, play equipment, parking areas, and irrigation systems.

The Storm Water Division operates the City’s storm water collection system, which consists of a network of pipes, manholes, and inlets, and operates programs to reduce the intrusion of pollution into the storm water system. The Regional Water Quality Control Board regulates storm water discharges from municipal storm drains under the National Pollutant Discharge Elimination System (NPDES) program and issued a NPDES permit in November 2016 to the region. The City of Pinole works with the Contra Costa Clean Water Program (CCCWP) for regional permit administration. This program is funded by the stormwater benefit assessment. The Equivalent Runoff cost associated with the implementation of this program for 2023/24 remains at $35. Assessment fees are collected as part of annual property tax collection. The City of Pinole implements street sweeping, storm drain cleaning, and maintenance to protect the cleanliness of stormwater.

The Environmental Services Division encourages and promotes recycling, source reduction, and reuse in accordance with the mandates of the California Integrated Waste Management Act of 1989 (Assembly Bill 939). The City of Pinole, in partnership with the Cities of Hercules, El Cerrito, San Pablo, Richmond, and unincorporated areas of West County, participate in a joint powers authority known as West Contra Costa Integrated Waste Management Authority (WCCIWMA), also known as RecycleMore. The City of Pinole partners with the City’s franchise waste management company, Republic Services, to meet its obligations under the Waste Reduction Program. Under the arrangement, the City is responsible for overseeing Republic’s contract provision of solid waste collection to Pinole residents and businesses, RecycleMore is responsible for waste reduction education, household hazardous waste collection events, and some compliance reporting on behalf of the City; and Republic Services is responsible for actual collections, processing, and disposal at landfill. The City receives funding for waste reduction activities. The Environmental services division coordinated efforts with local community groups (i.e., Friends of the Pinole Creek and Earth Team and PVHS Ocean conservation club) and provides support for community cleanup events.

The Water Pollution Control Plant (WPCP) Division is responsible for the operation of the Pinole-Hercules Water Pollution Control Plant. The WPCP, also referred to as the wastewater treatment plant, treats the wastewater of most of the City of Pinole and the City of Hercules. The treated effluent is discharged into San Pablo Bay and must meet certain water quality standards. The City completed a significant project to upgrade the WPCP in 2020. The WPCP is jointly owned by the City of Pinole and the City of Hercules.

City of Pinole 120 314 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
The Sewer Collection Division operates the wastewater (sewer) collection system, which is a network of pipes that transports wastewater from its point of origin at residences and businesses throughout most of the City to the WPCP. The City of Pinole is only responsible for the operation of the wastewater collection system that serves the City of Pinole. Hercules is responsible for the operation of the wastewater collection system that serves the City of Hercules.

The Landscape and Lighting Assessment District (LLAD) services the City’s one LLAD, which is composed of two zones that cover sections of Pinole Valley Road. The LLAD was formed by a vote of the property owners. Property owners are charged (assessed) a fee each year to raise funding for the operation, maintenance, and renewal of capital infrastructure in the LLAD.

The Real Estate and Property Management Division is a new division formed in FY 2021/22 to centralize responsibility for management of the City’s real estate holdings. The City owns a number of properties on which City buildings, parks, parking lots, and open space are located. The City is in the process of cataloging and assessing the condition of its real property holdings such that it can perform thoughtful long-term planning for and management of these assets.

The Fleet Management Division is a new division formed in FY 2021/22 to centralize responsibility for the City’s vehicle fleet and major pieces of equipment.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Made numerous physical and process upgrades at the WWTP, including automated chemical dosing, upgraded the programming of the blower air delivery system, and applied epoxy coating to underground access channels at the headworks to protect concrete from hydrogen sulfide damage • Wrote a standard operating procedure for storm events to improve operations during high flows
• Worked with Human Resources to implement the results of the WWTP Salary Survey
• Implemented an in-house program to complete infrastructure assessment of the wastewater collection system
• Issued tablets to PW Maintenance Supervisors and issued SMART phone to all of PW Maintenance and Operation for interface with Beehive and to streamline service requests.
• Hired new pool maintenance contractor.
• Provided Pinole Residents with 60 tons of sand and sand bags for winter storms. • Refreshed 6,100 feet of red curb, Placed 10 tons of asphalt, Crack sealed approximately 2,000 feet of road surface, Refreshed 4 stop bars and legends. • Terminated about 30 unused irrigation water connections.

City of Pinole 121 315 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
• Implemented non-capital recommendations of the Beautification Ad Hoc Subcommittee (education and awareness campaign, art program, and community clean up events) – Installed new trash bin near Sarah drive trail connector adjacent to the bridge.
• Continued work on a pilot project to install high-capacity solar trash bins at two select locations
• Provided interim traffic control devices and continuing to work with Pinole Middle school for permanent improvements on Mann Drive
• Continuing to work with St. Joseph’s school for improvements at Plum and Pear • Completed renovations of Fire Station 74
• Completed barricade removal at Galbreth Road for fire access • Achieved 100% compliance to AB 1826 (Commercial Organics Recycling) for City of Pinole.
• Achieved 100% compliance of organics waste collection per SB 1383 for Pinole. • Reconvened and supported the Traffic and Pedestrian Safety Committee • Completed Pavement Condition Report
• Installed lights in the street trees in Old Town for the 2022 holiday season and installed holiday road swags
Strategic Plan Strategies
• Completed the Strategic Plan strategy of conducting asset condition assessments of some City capital asset types, including the Sanitary Sewer Master Plan (Goal 1, Strategy 1) (CIP Project)
Capital Improvement Plan (CIP) Projects
• Completed and adopted Local Road Safety Plan
• Completed the Sanitary Sewer Management Plan
• Completed digester cleaning and repairs for Digester’s #1 and #3 • Completed construction of the Women’s Locker Room
• Replace or upgrade playground surface areas at Fernandez Park and Pinole Valley Park – Pinole Valley Park resurfaced. Fernandez Park resurfacing will be completed by end of this FY.
• Continued pedestrian improvement project at railroad crossing at Tennent Ave, successful in obtaining OBAG3 grant of $1.02m for the project. • Completed replacement of Diesel Tank at Water Pollution Control Plant • Continued work on replacement of Air release valve
• Continued working on Sanitary Sewer Rehabilitation – Design contract awarded • Continued design work for Senior Center Auxiliary parking lot • Advanced the San Pablo Avenue bridge project
Other Council-Directed Special Projects
• Continued disposal and/or visioning for surplus City property City of Pinole 122 316 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
• Continued engagement for “Community Corner”
• Conducted research on a potential citywide project labor agreement (PLA) FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Fill an Associate Engineer and a Public Works Specialist position • Perform litter awareness outreach and education, identify high trash areas and facilitate interventions with the help from community groups. • Begin work on successor waste collection franchise agreement Capital Improvement Plan (CIP) Projects
• Complete Active Transportation Plan
• Safety Improvements at Appian and Marlesta
• Appian Way complete streets
• Arterial Rehabilitation
• Pinole Valley road Improvements
• Brandt Street improvements
• Electric Vehicle charging station
• Hazel Street stormwater improvements
• Sanitary Sewer Rehabilitation
• Senior Center Auxiliary parking lot
• Design and construction of Bay Trail Gap closure - Pedestrian improvements at Railroad crossing at Tennent Ave
• Recycled water feasibility assessment
• Municipal broadband feasibility assessment
• Effluent Outfall
• Secondary Clarifier - Center Column Rehabilitation
• Complete preliminary design work and environmental review for San Pablo Ave replacement bridge
• Complete traffic safety improvements at various intersections • Perform energy efficiency, generation, and storage assessments for all City facilities
Other Council-Directed Special Projects
• Disposal and/or visioning for surplus City property
• Research on a potential citywide project labor agreement (PLA) Significant Special Projects for FY 2024/25 through FY 2027/28 • Complete work on successor waste collection franchise agreement • Continue through to completion the San Pablo Avenue Bridge Replacement City of Pinole 123 317 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
• Provide strategic planning of sewer collection system improvements • Seek funding opportunities for pavement maintenance and restoration • Prepare a storm drainage master plan to analyze the existing collection system.

The plan will identify system deficiencies related to capacity, functionality, and permit compliance
• Try new road treatment techniques, such as cape seals, which have a longer useful life as compared to traditional slurry seals
• Integrate facilities into the asset management software to accurately identify cost associated to maintain each facility
• Use Beehive to document and schedule work orders
• Prepare for our next NPDES permit process
• Perform follow-up assessment of trash management efforts Major Changes in FY 2023/24 Budget
The Public Works Department budget for FY 2022/23 includes a number of changes relative to the FY 2021/22 budget, particularly regarding positions. The FY 2022/23 budget includes a new Associate Civil Engineer position and an additional Public Works Specialist position, both to accelerate the completion of capital projects. The budget also includes a new Development Services Technician position, which will be shared with Community Development, to manage GIS, record keeping, digitizing and update of public works applications, manage and update website information, and perform computeraided design work.

City of Pinole 124 318 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Public Works Director 0.00 0.00 0.00 1.00 1.00
Development Services Director/City
Engineer 0.50 0.50 1.00 0.00 0.00
Senior Project Manager 1.00 1.00 1.00 0.00 0.00
Capital Improvement and
Environmental Program Manager 0.00 0.00 0.00 1.00 1.00
Associate Civil Engineer 0.00 0.00 0.00 1.00 1.00
Public Works Specialist 1.00 1.00 1.00 2.00 2.00
Administrative Assistant 1.00 0.00 0.00 0.00 0.00
Management Analyst 0.00 0.00 1.00 1.00 1.00
Development Services Technician 0.00 0.00 0.00 0.50 .50 Public Works Manager 1.00 1.00 1.00 1.00 1.00
Public Works Maintenance
Supervisor 2.00 2.00 3.00 3.00 3.00
Public Works Workers 7.00 7.00 8.00 8.00 8.00
Park Caretaker 0.25 0.25 0.25 0.25 0.25
Treatment Plant Manager 1.00 1.00 1.00 1.00 1.00
WPCP Operations Supervisor 1.00 1.00 1.00 1.00 1.00
WPCP Senior Operator 0.00 0.00 0.00 1.00 1.00
WPCP Operator 5.00 5.00 5.00 4.00 4.00
Environmental Analyst 1.00 1.00 1.00 1.00 1.00
Environmental Assistant 1.00 1.00 1.00 1.00 1.00
Maintenance Mechanic 1.00 1.00 2.00 2.00 2.00
WPCP Intern 0.48 0.48 0.48 0.48 0.48
Total 24.23 23.23 27.73 30.23 30.23
City of Pinole 125 319 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

PUBLIC WORKS BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 949,421 1,111,014 1,034,978 2,105,788 2,679,132 573,344 21% Measure S 2014 - 106 386,165 764,039 263,081 3,147,757 6,559,162 3,411,405 52% Gas Tax Fund - 200 1,376,992 489,964 426,699 1,194,557 1,980,986 786,429 40% Restricted Real Estate Maintenance Fund - 201 20,119 19,478 12,630 26,000 26,000 - 0% Traffic Safety Fund - 205 - - - - 35,000 35,000 100%
Stormwater Fund - 207 272,838 297,976 232,230 336,938 374,766 37,828 10% AB939 Refuse Management Fund - 213 210,444 106,591 94,690 167,825 174,358 6,533 4% Solid Waste Fund - 214 47,940 194,241 67,475 382,778 589,381 206,603 35% Measure J Fund - 215 111,905 129,061 216,316 644,880 1,023,719 378,839 37% Parkland Dedication Fund - 275 - - - - - - 0%
Growth Impact Fund - 276 - - - 58,000 1,348,000 1,290,000 96% Lighting and Landscaping District - 310 53,599 42,611 28,362 62,125 85,175 23,050 27% PV Park Caretaker Fund - 317 11,268 656 0 15,055 15,002 (53) 0% Public Facilities Fund - 324 3,356 - - 70,000 70,000 - 0% City Streets Improvement Fund - 325 448,469 569,001 127,626 1,706,213 2,232,004 525,791 24% Park Grants (Measure WW) - 327 - - 47,721 189,758 - (189,758) -100% Arterial Street Rehabilitation - 377 236,007 1,029,962 61,674 810,312 758,624 (51,688) -7% Sewer Enterprise Fund - 500 6,036,163 6,611,272 4,741,059 11,388,624 24,185,339 12,796,715 53% Sewer Enterprise Plant Expansion - 503 635,724 710,011 175,727 - - - 0% Total 10,800,410 12,075,877 7,530,269 22,306,610 42,136,647 19,830,038 47%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 1,948,751 2,144,570 1,988,608 2,831,561 3,168,844 337,283 11% Overtime - 402 44,185 54,870 53,143 40,779 40,573 (206) -1% Employee Benefits - 410 1,459,701 1,690,789 1,077,741 1,468,249 1,560,905 92,656 6% Total Personnel 3,452,637 3,890,229 3,119,492 4,340,589 4,770,322 429,733 9% Services and Supplies
Professional & Administrative Services - 42 958,258 944,847 868,931 1,988,601 3,236,088 1,247,487 39% Other Operating Expenses - 43 1,130,344 1,204,272 828,350 998,607 1,087,717 89,110 8% Materials & Supplies - 44 798,173 1,041,431 840,850 1,600,200 1,607,500 7,300 0% Total Services and Supplies 2,886,775 3,190,549 2,538,132 4,587,408 5,931,305 1,343,897 23% Capital Outlay
Asset Acquisition/Improvement - 47 2,681,144 2,926,925 635,625 10,586,958 28,569,122 17,982,164 63% Total Capital Outlay 2,681,144 2,926,925 635,625 10,586,958 28,569,122 17,982,164 63% Indirect Cost Allocations
Administrative Credits - 46 (1,245,056) (1,385,631) (1,145,061) (1,957,735) (2,059,437) (101,702) 5% Administrative Debits - 46 1,479,816 1,647,526 1,383,438 2,338,956 2,409,116 70,160 3% IS Charges - 46 95,314 107,182 132,608 229,842 277,357 47,515 17% Legal Charges - 46 30,206 147,172 22,498 63,600 63,600 - 0% General Liability Insurance - 46 148,465 151,838 178,262 165,368 227,786 62,418 27% Total Indirect Cost Allocations 508,745 668,087 571,744 840,031 918,422 78,391 9% Debt Service
Debt Principal - 48101 - - 341,000 1,020,383 1,037,932 17,549 2% Debt Interest - 48102 621,332 596,719 181,440 591,241 569,544 (21,697) -4% Total Debt Service 621,332 596,719 522,440 1,611,624 1,607,476 (4,148) 0% Depreciation
Depreciation Expense - 47401 496,273 803,369 142,836 340,000 340,000 - 0% Total Depreciation 496,273 803,369 142,836 340,000 340,000 - 0% Transfers Out
Transfers Out 49901 153,505 - - - - - 0%
Total Transfers Out 153,505 - - - - - 0%
Total 10,800,410 12,075,877 7,530,269 22,306,610 42,136,647 19,830,038 47%

EXPENDITURES BY PROGRAM
Administration & Engineering - 341 324,856 408,471 448,715 1,225,880 1,076,334 (149,546) -14% Road maintenance - 342 2,160,432 2,519,407 906,725 5,474,390 7,671,972 2,197,582 29% Facility Maintenance - 343 747,667 924,137 618,295 1,757,802 4,894,539 3,136,737 64% NPDES Storm Water - 344 278,400 316,266 234,732 801,393 1,751,174 949,781 54% Park Maintenance - 345 353,125 386,548 281,963 1,428,571 1,697,757 269,186 16% Waste Reduction - 346 210,444 106,591 94,690 167,825 174,358 6,533 4% Pinole Valley Lighting & Landscaping 347-348 53,599 42,611 28,362 62,125 85,175 23,050 27% Sewer Treatment Plant - 641 4,359,619 4,718,679 3,325,563 6,289,371 9,791,938 3,502,568 36% Sewer Collection - 642 1,055,212 1,346,437 893,056 3,487,629 13,385,925 9,898,295 74% Sewer Projects -Shared - 643 635,724 710,011 175,727 - - - 0% WPCP/Equipment & Debt Svc. (Pinole Only) -
644 621,332 596,719 522,440 1,611,624 1,607,476 (4,148) 0% Total 10,800,410 12,075,877 7,530,269 22,306,610 42,136,647 19,830,038 47% City of Pinole 126 320 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
GENERAL FUND - 100
PUBLIC WORKS - ADMINISTRATION & ENGINEERING - 341

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salary & Wages - 401 387,725 375,725 327,284 681,299 751,127 69,828 9% Overtime - 402 1,800 9,631 4,148 120 123 3 0%
Employee Benefits - 410 176,449 148,234 124,584 258,211 245,592 (12,619) -5% Total Salary & Benefits 565,974 533,590 456,016 939,630 996,842 57,212 6% Services and Supplies
Professional & Administrative Services - 42 17,219 140,749 74,882 207,400 49,625 (157,775) -318% Materials & Supplies - 44 - - 32 - - - #DIV/0!
Total Services and Supplies 17,219 140,749 74,913 207,400 49,625 (157,775) -318% Capital Outlay
Asset Acquisition/Improvement - 47 - 2,611 542 252,500 252,500 - 0% Total Capital Outlay - 2,611 542 252,500 252,500 - 0%
Indirect Cost Allocations
Administrative Credits - 46121 (514,784) (562,730) (371,843) (869,923) (903,763) (33,840) 4% Admin Debits - 46122 6,474 6,949 5,917 58,939 62,361 3,422 5% IS Charges - 46124 46,154 53,035 77,937 105,110 136,524 31,414 23% Legal Charges - 46126 8,067 15,300 12,478 8,000 8,000 - 0% General Liability Insurance - 46201 21,998 29,902 43,881 40,707 53,462 12,755 24% Total Indirect Cost Allocations (432,090) (457,544) (231,630) (657,167) (643,416) 13,751 -2% Total 151,103 219,407 299,841 742,363 655,551 (86,812) -13% MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42 - - 2,755 150,000 75,000 (75,000) -100% Administrative Debits - 46122 59,825 70,077 44,183 146,518 150,317 3,799 3% Total Measure S - 2014 Fund - 106 59,825 70,077 46,938 296,518 225,317 (71,201) -32% GAS TAX FUND - 200
Professional & Administrative Services - 42 2,023 - 2,064 - - - 0% Total Gas Tax Fund - 200 2,023 - 2,064 - - - 0%
MEASURE J FUND - 215
Other Operating Expenses - 43 5,055 4,915 1,741 4,400 4,400 - 0% Administrative Debits - 46122 106,850 114,073 98,131 182,599 191,066 8,467 4% Total Measure J Fund - 215 111,905 118,988 99,872 186,999 195,466 8,467 4% City of Pinole 127 321 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 145,000 $ 10,000
General engineering services $ 10,000
42103 Temporary Services $ 30,000 -$
Temporary Services -$
42107 Equipment Maintenance $ 500 $ 1,000
Maintenance of office equipment. $ 1,000
42201 Office Expense $ 1,000 $ 2,500
General office supplies $ 2,500
4230X Travel and Training $ 5,200 $ 6,750
Conference Registration $ 3,000
Mileage Air & Hotel 3,000
Meal Allowance 750
42401 Memberships $ 525 $ 1,200
American Public Works Association (APWA) $ 225
Professional License Renewal 975
42506 Bonds $ 175 $ 175
$ 175
42510 Software Purchase $ 25,000 $ 28,000
Beehive (40%) $ 8,000
ArcGIS 2,500
CAD+Misc 2,500
GoGov or Similar 15,000
Total Professional/Administrative Services $ 49,625
47103 Furniture $ 2,500 $ 2,500
Furniture $ 2,500
4720X $ 250,000 $ 250,000
47201 Weatherization/Energy Efficient program $ 250,000 Measure S-2014 Fund - 106
42101 Professional Services $ 150,000 $ 75,000
On-call consultants for capital projects $ 75,000
MEASURE J FUND - 215
4310X Utilities $ 4,400 $ 4,400
43101 Telephone $ 4,000
City of Pinole 128 322 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
GAS TAX FUND - 200
ROAD MAINTENANCE - 342

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 222,323 121,333 144,216 123,100 123,100 - 0% Other Operating Expenses - 43 190,744 193,258 131,022 181,000 181,000 - 0% Materials & Supplies - 44 872 847 2,280 2,000 2,000 - 0% Total Services and Supplies 413,938 315,438 277,518 306,100 306,100 - 0% Capital Outlay
Asset Acquisition/Improvement - 47* 817,521 19,570 - 633,910 1,433,045 799,135 56% Total Capital Outlay 817,521 19,570 - 633,910 1,433,045 799,135 56% Indirect Cost Allocations
Administrative Debits - 46122 143,510 154,026 147,118 246,547 233,841 (12,706) -5% Legal Charges - 46126 - 930 - 8,000 8,000 - 0%
Total Indirect Cost Allocations 143,510 154,956 147,118 254,547 241,841 (12,706) -5% Total 1,374,969 489,964 424,635 1,194,557 1,980,986 786,429 51% GENERAL FUND - 100
Salary & Wages - 401 36,114 68,775 83,113 99,924 16,811 17% Overtime - 402 - 148 206 - - - 0%
Employee Benefits - 410 5,836 9,813 14,331 16,996 2,665 16% Professional & Administrative Services - 42 8,601 18,425 15,851 - 180,800 180,800 100% Materials & Supplies - 44 - 1,686 3,296 - 20,000 20,000 100% Asset Acquisition/Improvements - 47* - 1,306 - 170,000 370,000 200,000 54% Admin Credits - 46121 - (29,000) (64,332) (87,804) (98,815) (11,011) 11% Administrative Debits - 46122 23,555 23,640 19,357 28,554 30,320 1,766 6% General Liability Insurance - 46201 - 4,619 5,147 4,775 6,599 1,824 28% Total General Fund 32,157 62,774 58,114 212,969 625,824 412,855 66% MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42
- - - - 50,000 50,000 100%
Administrative Debits - 46122 - 9,667 50,464 94,184 102,597 8,413 8% Asset Acquisition/Improvement - 47* 66,590 143,725 292 730,491 882,613 152,122 17% Total Measure S - 2014 66,590 153,392 50,756 824,675 1,035,210 160,535 16% Traffic Safety Fund - 205
Professional & Administrative Services - 42
- - - - 35,000 35,000 100%
Total Traffic Safety Fund - - - - 35,000 35,000 100%
NPDES Storm Water Fund - 207
Admin Debits - 46122 - 10,000 - 12,005 13,690 1,685 12% Total NPDES Storm Water Fund - 10,000 - 12,005 13,690 1,685 12% SOLID WASTE FUND - 214
Professional & Administrative Services - 42
2,240 24,866 15,139 60,000 60,000 - 0%
Materials & Supplies - 44 - 1,468 1,818 7,000 7,000 - 0% Admin Debits - 46122 - 9,667 44,678 88,478 97,381 8,903 9% Legal Charges - 46126 - 35,959 5,841 - - - 0%
Asset Acquisition/Improvement -47* - 122,281 - 102,300 - (102,300) -100% Total Solid Waste Fund 2,240 194,241 67,475 257,778 164,381 (93,397) -57% MEASURE C AND J FUND - 215
Professional & Administrative Services - 42 - - 56,899 56,899 51,899 (5,000) -10% Admin Debits - 46122 - 9,667 16,083 21,951 24,704 2,753 11% Asset Acquisition/Improvement - 47* - 406 43,463 377,031 749,650 372,619 50% Total Measure J Fund - 10,073 116,444 455,881 826,253 370,372 45% City Streets Improvements Fund - 325
Professional & Administrative Services - 42
- - - - 100,000 100,000 100%
Asset Acquisition/Improvement - 47* 448,469 569,001 127,626 1,706,213 2,132,004 425,791 20% Total City Streets Improvements 448,469 569,001 127,626 1,706,213 2,232,004 425,791 19% City of Pinole 129 323 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
Arterial Streets Rehabilitation Fund - 377
Asset Acquisition/Improvement - 47* 236,007 1,029,962 61,674 810,312 758,624 (51,688) -7% Total Arterial Streets Rehab Fund 236,007 1,029,962 61,674 810,312 758,624 (51,688) -7% *See CIP

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 101,000 $ 101,000
Audit Services $ 1,000
General engineering survey contract 10,000
Professional engineering support 20,000
Traffic and signal maintenance 70,000
42108 Maintenance Structure/Imp $ 20,000 $ 20,000
Hardware supplies and median maintenance $ 20,000
42514 Special Department Expense $ 2,100 $ 2,100
CCTA congestion management plan administration $ 2,100
Pinole's share of CTA Congestion Management Plan administrative costs.

Total Professional/Administrative Services $ 123,100
4310X Utilities $ 181,000 $ 181,000
Electricity costs for street lights, traffic lights and controls Electricity & Gas (PG&E) $ 180,000
EBMUD median irrigation 1,000
44301 Fuel $ 2,000 $ 2,000
Fuel $ 2,000
47205 Improvements/Streets $ 633,910 $ 1,433,045
Pothole Repair Program $ 40,000
Roadway Stripping Program 15,000
RO1708 Pinole Valley Road Improvements 100,000
RO2101 Arterial Rehab 896,963
RO2102 Tennent Ave. Rehabilitation 381,082
General Fund 100
42101 Professional Services -$ 170,000 $
IN2106 Active Transportation Plan $ 170,000
42107 Equipment Maintenance -$ 8,000 $
Equipment Maintenance $ 8,000
42514 Special Department Expense -$ 2,800 $
Special department expense $ 2,800
44306 Maintenance Supplies -$ 20,000 $
Maintenance Supplies $ 20,000
47205 Improvements/Streets $ 170,000 $ 370,000
RO2107 Brand St. Improvements $ 170,000
Street Improvements 200,000
MEASURE S - 2014 FUND - 106
42108 Maintenance Structure/Imp -$ 50,000 $
Pedestrian Bridge inspections & Maintenance 50,000
City of Pinole 130 324 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
47101 Equipment $ 28,000 $ 1,000
Equipment 1,000
47104 Vehicles $ 216,000 -$
Bucket truck and service truck -
Staff Car replacement -
47204 Improvements/Sidewalk $ 20,000 $ 20,000
Sidewalk Improvements 20,000
47205 Improvements/Streets $ 466,491 $ 861,613
RO1710 San Pablo Ave. Bridge Replacement $ 300,000
RO1714 Safety Improvements at Appian Way & Marlesta 193,029 RO2302 Safety Improvement Arterial Roadway 35,960
RO2303 Pinole Smart Signals 154,302
RO2304 Safety Improvements at Tennent Ave/Pear & Plum 158,322 Traffic Sign Replacement 20,000
TRAFFIC SAFETY FUND - 205
42101 Professional Services -$ 35,000 $
Professional Services $ 35,000
SOLID WASTE FUND - 214
42101 Professional Services $ 16,450 $ 16,450
Professional Services $ 16,450
42514 Special Department Expense $ 43,550 $ 43,550
Patch paving materials $ 43,550
44306 Maintenance Supplies $ 7,000 $ 7,000
SB1383 OWR1 grant supplies $ 7,000
47104 Vehicles $ 102,300 -$
Hydro Flush Truck -$
MEASURE J FUND - 215
42106 Software Maintenance $ 5,000 -$
-$
42401 Memberships $ 51,899 $ 51,899
WCCTAC Dues $ 51,899
47204 Improvements/Sidewalks $ 12,031 $ 12,031
Sidewalk Maintenance Program $ 12,031
47205 Improvements/Streets $ 365,000 $ 737,619
Miscellaneous Roadway Repair $ 15,000
RO1710 San Pablo Ave. Bridge Replacement 133,579
RO1714 Safety Improvements at Appian Way & Marlesta 350,000 RO2302 Safety Improvements on Arterial Roadway 239,040
Road Maintenance Fund - 325
42101 Professional Services -$ 100,000 $
IN2105 Appian Way Complete Streets Project 100,000
47205 Improvements/Streets $ 1,706,213 $ 2,132,004
RO1710 San Pablo Ave Bridge over BNSF $ 1,540,583
RO1714 Safety Improvements at Appian Way & Marlesta 129,400 RO1902 Pedestrian Improvements at Tennent Ave 44,700
RO2102 Tennent Ave. Rehabilitation 167,321
RO2301 Residential Slurry Seal 250,000
Arterial Streets Rehabilitation Fund - 377
47205 Improvements/Streets $ 810,312 $ 758,624
RO2101 Arterial Rehabilitation $ 758,624
City of Pinole 131 325 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
GENERAL FUND - 100
PUBLIC WORKS - FACILITY MAINTENANCE - 343

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 557,296 591,504 493,158 685,885 709,965 24,080 3% Overtime - 402 7,533 9,328 16,033 1,330 1,268 (62) -5%
Employee Benefits - 410 329,155 368,599 343,106 478,073 500,858 22,785 5% Total Salary & Benefits 893,983 969,431 852,298 1,165,288 1,212,091 46,803 4% Services and Supplies
Professional & Administrative Services - 42 97,606 131,201 117,315 150,050 573,200 423,150 74% Other Operating Expenses - 43 47,294 36,867 26,035 41,000 44,000 3,000 7% Materials & Supplies - 44 34,897 66,514 54,749 73,200 73,200 - 0% Total Services and Supplies 179,796 234,582 198,099 264,250 690,400 426,150 62% Capital Outlay
Asset Acquisition/Improvement - 47* 14,389 814 2,119 30,000 12,000 (18,000) -150% Total Capital Outlay 14,389 814 2,119 30,000 12,000 (18,000) -150% Indirect Cost Allocations
Administrative Credits - 46121 (640,026) (694,237) (622,775) (887,713) (940,463) (52,750) 6% Administrative Debits - 46122 - 2,282 - - - - 0%
Legal Charges 46126 - 296 341 - - - 0%
General Liability Insurance - 46201 64,998 39,071 43,125 39,322 51,414 12,092 24% Total Indirect Cost Allocations (575,028) (652,588) (579,309) (848,391) (889,049) (40,658) 5% Total 513,141 552,239 473,207 611,147 1,025,442 414,295 40% MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42 - - - - 310,000 310,000 100% Administrative Debits - 46122 105,932 130,184 104,654 138,776 143,266 4,490 3% Asset Acquisition/Improvement - 47* 59,420 222,237 27,805 919,879 2,902,831 1,982,952 68% Total Measure S - 2014 Fund 165,352 352,421 132,459 1,058,655 3,356,097 2,297,442 68% RESTRICTED REAL ESTATE MAINTENANCE FUND - 201
Professional & Administrative Services - 42 7,592 7,639 5,940 10,000 10,000 - 0% Other Operating Expenses - 43 12,527 11,838 6,690 11,000 11,000 - 0% Legal Charges - 46126 - - - 5,000 5,000 - 0%
Total Restricted Real Estate Maint. 20,119 19,478 12,630 26,000 26,000 - 0% SOLID WASTE FUND - 214
Transfers Out 49901 45,700 - - - - - 0%
Total Solid Waste Fund - 214 45,700 - - - - - 0%
MEASURE J FUND - 215
Legal Charges - 46126 - - - 2,000 2,000 - 0%
Total Measure J Fund - 215 - - - 2,000 2,000 - 0%
GROWTH IMPACT FUND - 276
Asset Acquisition/Improvement - 47 - - - - 425,000 - 0% Total Growth Impact Fund 276 - - - - 425,000 - 0%
PUBLIC FACILITIES FUND - 324
Asset Acquisition/Improvement - 47 3,356 - - 60,000 60,000 - 0% Total Public Facilities Fund 3,356 - - 60,000 60,000 - 0% *See CIP
City of Pinole 132 326 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 3,500 $ 403,500
EBRCSA Professional Support $ 3,500
IN2101 Emergency Power for critical Facilities 200,000
IN2103 Recycled Water Feasibility 200,000
42107 Equipment Maintenance $ 40,000 $ 40,000
Vehicle maintenance and repair $ 40,000
42108 Maintenance/Structure Imp $ 76,000 $ 87,000
City Hall improvements to planting/landscaping $ 20,000 Elevator maintenance 800
Heating and air repair 16,000
Janitorial service and supplies 13,000
Landscape maintenance 3,000
Lighting supplies 500
Memorial Hall Maint.e, Pest Control & Sanitary Supplies (moved from Comm Svcs) 11,000 Misc. hardware and maintenance 1,000
Pest control and weed control 10,700
Public facilities deferred maintenance 11,000
42201 Office Expense $ - $ 3,000
$ 3,000
4230X Travel and Training $ 2,100 $ 11,750
Technical training $ 10,000
Mileage, Air & Hotel 1,500
Meal Allowance 250
42401 Memberships $ 750 $ 750
M.S.A. (Maintenance Superintendents Association) $ 750
T.C.S.A. (Traffic Control Supervisory Association)
Technical publications
42511 Equipment Rental $ 25,000 $ 20,000
This is used to rent infrequently used equipment. $ 20,000 42513 Rent $ 2,700 $ 2,700
Tennent Ave Parking lot. 401-142-012 (AT&T) $ 2,700
42514 Special Department Expense $ - $ 4,500
$ 4,500
Total Professional/Administrative Services $ 573,200
4310X Utilities $ 37,000 $ 40,000
Gas/Electricity $ 24,000
Memorial Hall Electricity (moved from Comm Svcs.) $ 500 Water 13,000
Memorial Hall Water (moved from Comm Svcs.) 2,500
43201 Property Tax $ 4,000 $ 4,000
44301 Fuel $ 8,200 $ 8,200
City of Pinole 133 327 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
44306 Maintenance Supplies $ 45,000 $ 45,000
44410 Safety Clothing $ 20,000 $ 20,000
The worker classifications in this division are supplied: $ 20,000 Uniforms, coveralls, and foul weather gear
47101 Equipment -$ 12,000 $
Miscellaneous Equipment $ 12,000
47201 Improvements/Building $ 30,000 -$
-$
MEASURE S - 2014 FUND - 106
42101 Professional Services -$ 310,000 $
IN2102 Municipal Broadband Feasibility $ 60,000
IN2201 Energy Audit 50,000
IN2301 Facilities Master Plan 200,000
47101 Vehicles $ 274,318 -$
Hybrid Bucket Truck -$
47201 Improvements/Building $ 645,561 $ 2,902,831
FA1702 Citywide Roof Repairs and Replacement $ 900,000
FA1703 City Hall Modernization $ 125,000
FA1901 Senior center Auxiliary Parking Lot 1,327,831
FA1902 Energy Upgrades 150,000
FA2202 Senior Center Modernization 175,000
FA2301 Public Safety Building Modernization 225,000
RESTRICTED REAL ESTATE MAINTENANCE FUND - 201
42108 Maintenance/Structure Imp $ 10,000 $ 10,000
Materials to maintain facilities owned by the $ 10,000
former Redevelopment Agency.
4310X Utilities $ 11,000 $ 11,000
Gas/Electricity $ 5,000
Water 6,000
MEASURE J FUND - 215
47202 Improvements/Landscape-Medians $ 2,000 $ 2,000
Sign Replacement Program $ 2,000
GROWTH IMPACT FUND - 276
47201 Improvements/Building -$ 425,000 $
FA1703 City Hall Modernization $ 125,000
FA2202 Senior Center Modernization 145,000
FA2301 Public Safety Building 75,000
FA2302 Plum St. Parking Lot Improvements 80,000
PUBLIC FACILITIES FUND - 324
47201 Improvements/Building $ 60,000 $ 60,000
Annual Building Maintenance Program $ 60,000
City of Pinole 134 328 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
STORM WATER FUND - 207
PUBLIC WORKS - National Pollution Discharge Elimination Systems (NPDES) STORM WATER - 344

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 5,000$ $ 15,000
Contract support for Clean Water and NPDES $ 5,000
Support for MRP 3.0 10,000
42107 Equipment Maintenance 20,000$ $ 20,000
Storm drain, trash capture, street sweeper $ 20,000
42108 Building Structure Maintenance 14,779$ $ 15,000
Trash capture devices $ 5,000
Lumber and supplies 10,000
4220X Office Expenses 1,000$ $ 1,000
42201 Miscellaneous office expenses $ 500
42202 Printing and Binding 500
42514 Special Departmental Expense 8,539$ $ 20,000
CCC Clean Water Program Support & Administration (auto collected) -$ NPDES Annual Permit 20,000
Total Professional/Administrative Services $ 71,000
44301 Fuel 8,000$ $ 8,000
44410 Safety Clothing $ 800 $ 800
MEASURE S-2014 FUND - 106
42101 Professional Services -$ 250,000 $
IN1703 Storm Drainage Master Plan $ 250,000
47206 Improvements/Storm Drains $ 418,460 $ 1,082,098
SW1901 Hazel St. Strom Drain Improvements $ 382,098
SW2001 Roble Rd. Drainage Improvements 700,000
Growth Impact Fund 276
47206 Improvements/Storm Drains 58,000$ $ 58,000
SW1901 Hazel Street Gap Closure (sunnyview) $ 58,000
City of Pinole 136 330 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
GENERAL FUND - 100
PUBLIC WORKS - PARK MAINTENANCE - 345

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru MarRevised Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 92,314 114,757 60,843 324,900 144,000 (180,900) -126% Other Operating Expenses - 43 108,377 91,493 62,016 100,156 106,656 6,500 6% Materials & Supplies - 44 2,932 13,191 8,970 500 500 - 0% Total Services and Supplies 203,624 219,441 131,828 425,556 251,156 (174,400) -69% Capital Outlay
Asset Acquisition/Improvement - 47* 487 4,986 - - - - 0% Total Capital Outlay 487 4,986 - - - - 0%
Indirect Cost Allocations
Administrative Debits - 46122 47,110 50,451 71,989 113,753 121,159 7,406 6% Legal Charges - 46126 1,800 540 - - - - 0%
General Liability Insurance - 46201 - 1,176 - - - - 0%
Total Indirect Cost Allocations 48,910 52,167 71,989 113,753 121,159 7,406 6% Total 253,021 276,595 203,817 539,309 372,315 (166,994) -45% MEASURE S-2014 FUND - 106
Professional & Administrative Services - 42
- - - 120,000 - (120,000) -100%
Asset Acquisition/Improvement - 47* 88,836 109,297 30,426 429,449 610,440 180,991 30% Total Measure S-2014 Fund - 106 88,836 109,297 30,426 549,449 610,440 60,991 10% Solid Waste Fund - 214
Asset Acquisition/Improvement - 47* - - - 125,000 425,000 300,000 71% Total Solid Waste Fund - 214 - - - 125,000 425,000 300,000 71% Growth Impact Fund - 276
Asset Acquisition/Improvement - 47 - - - - 265,000 265,000 0% Total Parkland Dedication Fund - 276 - - - - 265,000 265,000 0% PV PARK CARETAKER FUND - 317
Salaries & Wages - 401 8,892 - - 11,960 11,960 - 0%
Employee Benefits - 410 1,050 - - 1,555 1,725 170 11%
Professional & Administrative Services - 42 - - 0 - - - 0% Other Operating Expenses -43 697 656 - 856 466 (390) -84% General Liability Insurance - 46201 629 - - 684 851 167 24% Total PV Park Caretaker Fund - 317 11,268 656 0 15,055 15,002 (53) 0% Public Facilities Fund - 324
Asset Acquisition/Improvement - 47 - - - 10,000 10,000 - 0% Total Public Facilities Fund - 324 - - - 10,000 10,000 - 0% Park Grants (Measure WW) - 327
Asset Acquisition/Improvement - 47* - - 47,721 189,758 - (189,758) 0% Total Park Grants Fund - 327 - - 47,721 189,758 - (189,758) 0% *See CIP
City of Pinole 137 331 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 25,000 $ -
Professional Support Services $ -
Park Pedestrian Bridge Inspection 0
42107 Equipment Maintenance $ 7,500 $ 7,500
Off road equipment maintenance $ 7,500
42108 Maintenance/Structure Imp $ 227,000 $ 120,500
Landscape maintenance contract $ 90,000
Materials for parks, restrooms and play area 30,000
Tennis Court Maintenance (moved from Comm Svcs.) 500
42401 Memberships $ 400 $ 1,000
CAPCA (California Agricultural Production $ 370
Consultants Association)
P.A.P.A. (Pest Applicators Association) 30
Other memberships 600
42511 Equipment Rental $ 5,000 $ 5,000
Cost to rent infrequently used equipment. $ 5,000
42514 Admin Exp/Special Depart $ 60,000 $ 10,000
Recommendations of Beautification Ad Hoc Subcommittee $ 10,000 Total Professional/Administrative Services $ 144,000
4310X Utilities $ 100,000 $ 106,500
Gas/Electricity $ 10,000
Tennis Ct. Gas/Electricity (moved from Comm Svcs.) $ 6,000 Water 90,000
Tennis Ct. Water (moved from Comm Svcs.) 500
43201 Property Tax $ 156 $ 156
44301 Fuel $ 500 $ 500
MEASURE S-2014 FUND - 106
47101 FF&E/Equipment 17,009$ 28,000$
$ 28,000
47103 FF&E/Furniture 5,000$ 5,000$
Annual Bench/Table repairs & Replacement $ 5,000
47104 Vehicles 45,000$ -$
Vehicles -$
47203 Improvements/Parks $ 362,440 $ 577,440
Annual Resod at two parks $ 10,000
IN1704 Park Master Plan 150,000
PA2202 Skatepark Rehabilitation 150,000
PA2301 Tree Mitigation 150,000
PA2203 Playground Rubberized Surface Improvements 47,440 City of Pinole 138 332 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
Public Tree Maintenance 20,000
Replace Chips/Rubber Matting at various Parks 50,000
Solid Waste Fund - 214
47203 Improvements/Parks $ 125,000 $ 425,000
PA2101 Installation of High Capacity Trash Bins $ 425,000 Growth Impact Fund - 276
47203 Improvements/Parks $ 265,000
PA1901 Pinole Valley Park Soccer Field Rehab $ 200,000
PA2201 Pocket Parks - Galbreth Rd. 65,000
Public Facilities Fund - 324
47203 Improvements/Parks 10,000$ 10,000$
Annual Building Maintenance program $ 10,000
Park Grants (Measure WW) Fund - 327
47203 Improvements/Parks $ 189,758 -$
PA2203 Playground Rubberized Surface Improvements -$
City of Pinole 139 333 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
AB 939 REFUSE MANAGEMENT FUND - 213
WASTE REDUCTION - 346

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 10,000$ 10,000$
Consulting Services $ 10,000
42514 Special Department Expense 12,500$ 12,500$
Litter pick up services $ 12,500
City of Pinole 140 334 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
LIGHTING & LANDSCAPE DISTRICTS FUND - 310
PUBLIC WORKS - ZONE A, PINOLE VALLEY ROAD NORTH - 347
PUBLIC WORKS - ZONE B, PINOLE VALLEY ROAD SOUTH - 348

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 14,000 $ 18,000
Contra Costa County traffic signal maintenance - Zone A $ 10,000 Cal Trans traffic signal maintenance - Zone A 2,000
Contra Costa County traffic signal maintenance - Zone B 5,000 Cal Trans traffic signal maintenance - Zone B 1,000
42108 Maintenance Structures/Imp $ 19,450 $ 38,500
Caltrans Traffic Signal Maintenance - Zone A 3,000
Contra Costa county Public Works Traffic Signal - Zone A 8,000 Labor, materials and equipment for maintenance - Zone A 1,000 Pacific Site Management - Zone A 1,500
Caltrans Traffic Signal Maintenance - Zone B 3,500
Contra Costa county Public Works Traffic Signal - Zone B 5,500 Labor, materials and equipment for maintenance - Zone B 15,000 Pacific Site Management - Zone B 1,000
Total Professional/Administrative Services $ 56,500
4310X Utilities 16,695$ 16,695$
Water (EBMUD) - Zone A $ 3,800
Electricity & Power - Zone A 4,765
Water (EBMUD) - Zone B 2,800
Electricity & Power - Zone B 5,330
47202 Kaiser Medians 5,720$ 5,720$
Capital Replacement Fund- Zone A $ 2,600
PG&E Street and highway lighting - Zone B $ 3,120
City of Pinole 141 335 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
SEWER ENTERPRISE FUND - 500
SEWER TREATMENT PLANT - 641

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 741,861 878,466 888,010 1,088,962 1,307,576 218,614 17% Overtime - 402 29,534 30,180 26,271 36,010 36,476 466 1% Employee Benefits - 410 837,547 1,025,647 475,733 547,954 622,392 74,438 12% Total Personnel 1,608,943 1,934,293 1,390,014 1,672,926 1,966,444 293,518 15% Services and Supplies
Professional & Administrative Services - 42
348,643 194,110 117,017 373,000 416,814 43,814 11%
Other Operating Expenses - 43 736,747 827,105 583,167 630,000 710,000 80,000 11% Materials & Supplies - 44 737,165 924,111 744,021 1,494,000 1,479,000 (15,000) -1% Total Services and Supplies 1,822,556 1,945,326 1,444,204 2,497,000 2,605,814 108,814 4% Capital Outlay
Asset Acquisition/Improvement - 47* 172,459 604 116,967 1,365,382 4,401,597 3,036,215 69% Total Capital Outlay 172,459 604 116,967 1,365,382 4,401,597 3,036,215 69% Indirect Cost Allocations
Administrative Debits - 46122 276,932 303,060 163,728 257,116 285,041 27,925 10% IS Charges - 46124 29,901 33,067 32,826 77,577 82,394 4,818 6% Legal Charges - 46126 5,997 1,577 - 15,000 15,000 - 0%
General Liability Insurance - 46201 48,175 61,893 69,389 64,370 95,648 31,278 33% Total Indirect Cost Allocations 361,005 399,597 265,943 414,063 478,083 64,021 13% Depreciation
Depreciation Expense - 47401 394,657 438,859 108,435 340,000 340,000 - 0% Total Depreciation 394,657 438,859 108,435 340,000 340,000 - 0% Total 4,359,619 4,718,679 3,325,563 6,289,371 9,791,938 3,502,568 36% *See CIP
City of Pinole 142 336 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 85,000 $ 125,814
Engineering contract services $ 50,000
PCTV quarterly subcommittee meeting 5,000
Railroad Ave. bridge right of way study 30,000
RO2102 Tennent Ave. Rehabilitation 814
Sewer rate review 40,000
42107 Equipment Maintenance $ 110,000 $ 110,000
Equipment service $ 110,000
42108 Maintenance Structure/Imp $ 78,000 $ 78,000
Janitorial services $ 10,000
Various structure refurbishment 68,000
42109 Compliance Inspections $ 35,000 $ 35,000
Laboratory supplies and safety equipment $ 15,000
Public outreach materials 10,000
Sampling analysis 10,000
42201 Office Expense $ 7,000 $ 7,000
Miscellaneous office supplies $ 7,000
4230X Travel and Training $ 28,000 $ 31,000
42301 State Certified operators training $ 7,000
42301 Class B Driver License Training 20,000
42302 Mileage, Air 3,000
42303 Meal Allowance 1,000
42401 Memberships $ 20,000 $ 20,000
Bay Area Clean Water Assoc.(BACWA) $ 12,000
Joint CWEA/WEF membership 4,000
Technical publications 4,000
42511 Equipment Rental $ 10,000 $ 10,000
$ 10,000
Total Professional/Administrative Services $ 416,814
4310X Utilities $ 630,000 $ 710,000
PG&E $ 700,000
EBMUD 10,000
Total Other Operating Expenses $ 710,000
44301 Fuel $ 10,000 $ 20,000
44302 Sludge Removal $ 280,000 $ 250,000
Digester Cleaning $ 250,000
44303 Chemicals $ 750,000 $ 750,000
Chemicals for Plant Operations $ 750,000
44304 Permit Fees $ 129,000 $ 129,000
BAAQMD $ 16,000
BACQA 16,000
NPDES permit fee renewal 75,000
Regional Monitoring of Metals (SFEI) 22,000
44305 Laboratory Operations $ 100,000 $ 100,000
Accelerated Chronic Toxinicy Testing $ 15,000
City of Pinole 143 337 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
Laboratory supplies 85,000
44306 Maintenance Supplies $ 200,000 $ 200,000
$ 200,000
44410 Safety Clothing $ 25,000 $ 30,000
Laundry service for uniforms, safety shoes/boots, gloves, etc. $ 30,000 Total Materials and Supplies $ 1,479,000
47101 Equipment $ 340,000 $ 340,000
Depreciation- Pinole only $ 340,000
47104 Vehicles $ 125,000 $ 175,000
WPCP Staff Vehicle $ 50,000
Portable self priming pump 125,000
47201 Improvements/Building $ 1,230,000 $ 4,120,000
As-Built WWTP Drawings 25,000
Boiler Rehabilitation 45,000
Centrifuge Feed Pump Replacement 50,000
Digester Feed Pump Replacement 75,000
Energy Recovery Building and Admin Roof 80,000
Misc. Plant Improvements 75,000
SCADA System Upgrade 45,000
SS2002 Water Pollution Control Plant Lab Remodel 100,000 SS2101 Second Clarifier - Center Column Rehabilitation 425,000 SS2102 Air Release Valve Replacement 50,000
SS2203 Effluent Outfall Project Design 3,150,000
47205 Improvements/Street $ 10,382 $ 106,597
City of Pinole 144 338 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
SEWER ENTERPRISE FUND - 500
SEWER COLLECTION - 642

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 252,977 262,761 211,381 280,342 288,292 7,950 3% Overtime - 402 5,318 5,583 6,484 3,319 2,706 (613) -23% Employee Benefits - 410 115,501 142,473 124,505 168,125 173,342 5,217 3% Total Personnel 373,796 410,817 342,370 451,786 464,340 12,554 3% Services and Supplies
Professional & Administrative Services - 42 88,227 143,904 180,943 307,984 656,650 348,666 53% Other Operating Expenses - 43 13,845 12,281 9,313 13,500 13,500 - 0% Materials & Supplies - 44 12,054 14,928 17,307 14,700 17,000 2,300 14% Total Services and Supplies 114,125 171,113 207,563 336,184 687,150 350,966 51% Capital Outlay
Asset Acquisition/Improvement - 47 147,743 854 19,385 2,192,553 11,133,000 8,940,447 80% Total Capital Outlay 147,743 854 19,385 2,192,553 11,133,000 8,940,447 80% Indirect Cost Allocations
Administrative Credits - 46121 (90,247) (99,664) (86,110) (112,295) (116,396) (4,101) 4% Administrative Debits - 46122 375,401 410,663 337,224 541,736 524,579 (17,157) -3% IS Charges - 46124 19,259 20,783 21,504 47,155 58,440 11,284 19% Legal Charges - 46126 855 1,621 - 15,000 15,000 - 0%
General Liability Insurance - 46201 12,664 15,177 16,719 15,510 19,812 4,302 22% Total Indirect Cost Allocations 317,932 348,580 289,337 507,106 501,435 (5,672) -1% Depreciation
Depreciation Expense - 47401 101,616 364,510 34,401 - - - 0% Total Depreciation 101,616 364,510 34,401 - - - 0%
Total 1,055,212 1,295,873 893,056 3,487,629 12,785,925 9,298,295 73% MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47* - 50,563 - - - - 0% Total Measure S - 2014 - 50,563 - - - - 0%
Growth Impact Fund - 276
Asset Acquisition/Improvement - 47* - - - - 600,000 600,000 0% Total Growth Impact Fund - 276 - - - - 600,000 600,000 0% City of Pinole 145 339 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 255,000 $ 585,000
Contractors for isolated emergency repairs $ 50,000
CCTV Large Sewer pipes 50,000
Sanitary Sewer overflow mitigation 120,000
Sewer flow modeling 10,000
Wildan Assessment services 5,000
Misc. Professional Services 350,000
42107 Equipment Maintenance $ 20,000 $ 20,000
Vehicle maintenance and repair $ 20,000
42108 Maintenance Structure/Imp $ 2,500 $ 2,500
$ 2,500
42201 Office Expense $ 150 $ 150
Office supplies, includes reprinting of map books. $ 150 42301 Travel and Training $ 1,000 $ 1,000
Technical training programs for sewer maintenance, $ 1,000 confined space entry and street safety procedures.
42401 Memberships $ 1,000 $ 1,000
Joint CWEA/WEF membership $ 765
Technical publications $ 235
42510 Software Purchase $ 8,334 $ 12,000
Asset Management Software-annual license fee $ 12,000
42511 Equipment Rent $ 5,000 $ 5,000
$ 5,000
42514 Special Department Expense $ 15,000 $ 30,000
Maintenance materials (asphalt, concrete, pipe, hardware, etc.) $ 30,000 Total Professional/Administrative Services $ 656,650
4310X Utilities $ 13,500 $ 13,500
PG&E $ 9,000
EBMUD 4,500
44301 Fuel $ 8,000 $ 8,000
44304 Permit Fee $ 3,000 $ 3,000
SWRCB Permit Fee $ 3,000
44410 Safety Clothing $ 3,700 $ 6,000
Uniforms, coveralls, foul weather gear, gloves $ 6,000
47104 Vehicles $ 207,700 -$
Hydro Flush Truck -
47201 Improvements $ 1,984,853 $ 11,133,000
Deferred Collection repairs $ 250,000
SS1702 Sewer Pump Rehab $ 6,783,000
SS2201 Sanitary Sewer Rehabilitation 4,100,000
Growth Impact Fund - 276
47207 Improvements/Sewer Lines -$ 600,000 $
SS2201 Sanitary Sewer Rehabilitation $ 600,000
City of Pinole 146 340 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
SEWER ENTERPRISE PLANT EXPANSION FUND - 503
SEWER PROJECTS - SHARED - 643

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Service and Supplies
Professional & Administrative Services - 42 3,500 25 16,444 - - - 0% Total Services and Supplies 3,500 25 16,444 - - - 0%
Capital Outlay
Asset Acquisition /Improvement - 47 0 0 0 0 0 - 0%
Total Capital Outlay - - - - - - 0%
Indirect Cost Allocations
Legal Charges - 46126 11,920 89,571 4,179 - - - 0%
Total Indirect Cost Allocations 11,920 89,571 4,179 - - - 0% Depreciation
Depreciation Expense - 47401 620,304 620,415 155,104 - - - 0% Total Depreciation 620,304 620,415 155,104 - - - 0%
Total 635,724 710,011 175,727 - - - 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services -$ -$
Construction Management of Plant Upgrades $ -
Hercules-Construction management of plan
42501 Bank Fees -$ -$
Wells Fargo Bank Fees -$
47201 Building -$ -$
WPCP upgrades- Contingency -$
WPCP upgrades- HDR -$
WPCP upgrades- Hercules Share -$
WPCP upgrades- Kiewit -
City of Pinole 147 341 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Public Works
SEWER ENTERPRISE FUND - 500
WPCP / EQUIPMENT AND DEBT SERVICE (PINOLE ONLY) - 644

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Service and Supplies
Professional & Administrative Services - 42 - - - - - - 0% Total Services and Supplies - - - - - - 0%
Debt Service
Debt Principal - 48101 - - 341,000 1,020,383 1,037,932 17,549 2% Debt Interest - 48102 621,332 596,719 181,440 591,241 569,544 (21,697) -4% Cost of Issuance - 48103 - - - - - - 0%
Total Debt Service 621,332 596,719 522,440 1,611,624 1,607,476 (4,148) 0% Total 621,332 596,719 522,440 1,611,624 1,607,476 (4,148) 0% SEWER ENTERPRISE PLANT EXPANSION FUND - 503
Professional & Administrative Services - 42
- - - - - - 0%
Legal Charges - 46126 - - - - - 0%
- - - - - - 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services -$ -$
Auditing Services $ -
4810X Wastewater Revenue Bonds, Series 2016 $ 522,440 $ 518,292 48101 - Principal $ 347,000
48102 - Interest 171,292
4810X 2016 Clean Water State Revolving fund loan $ 1,089,184 $ 1,089,184 48101 - Principal $ 690,932
48102 - Interest 398,252
SEWER ENTERPRISE PLANT EXPANSION FUND - 503
42501 Bank Fees -$ -$
Wells Fargo Bank Fees $ -
City of Pinole 148 342 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

COMMUNITY DEVELOPMENT
The Community Development Department is comprised of the following divisions:
• Planning;
• Building;
• Code Enforcement;
• Affordable Housing;
• Economic Development; and
• Redevelopment Successor Agency
Mission
The mission of the Community Development Department is to guide orderly growth and development in Pinole, consistent with the General Plan and priorities of the City Council, and to protect the quality of life, health, safety, and welfare of residents.

Major Services and Functions
The Planning Division administers and implements the General Plan and Zoning Code for the City. It processes land use and development applications, which include use permits, design review requests, and subdivisions. The Planning Division seeks to deliver on its mission with the highest regard for time, accuracy, completion, customer satisfaction, and overall well-being of the City consistent with local, State, and federal laws. Planning staff participate in multi-modal transportation and circulation planning.

The Building Division issues building permits and provides building, electrical, mechanical, plumbing, Title-24, and accessibility inspections for new construction, additions, and alterations of commercial, residential, and public projects to ensure a safe environment for the Pinole community. The division also performs rental housing inspections on a recurring basis and business license inspections on an as-needed basis.

The division investigates citizens’ complaints pertaining to construction code compliance and/or health and safety issues in a prompt and courteous manner.

The Code Enforcement Division investigates and addresses citizens’ complaints of health and safety issues. These issues include blight and graffiti, abandoned vehicles, and illegal dumping. The division is complaint driven and maintains a proactive environment to help solve community problems in a collaborative and effective manner.

The Affordable Housing Division functions include ensuring that facilities that have received City financial assistance to create affordable housing units comply with affordability agreements and investing limited City affordable housing resources to provide affordable housing units and support to the homeless.

City of Pinole 149 343 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
The Economic Development Division is a relatively new division, instituted in FY 2021/22.

It coordinates with the City Manager department to create economic development strategies for the City and is responsible for carrying out those strategies.

The purpose of the Redevelopment Successor Agency Division is to effectively wind down the activities of the Redevelopment Successor Agency by administering the remaining enforceable obligations.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Upgraded and migrated the City’s current outdated permitting system, including a new online citizen portal for paperless Building, Planning, Public Works and Finance permitting and licensing, in addition to other integrations such as GIS and code enforcement tools
• Continued to develop and refine forms, policies and procedures related to building and planning permits and code enforcement processes • Lead the recommencement the Development Impact Fee study • Secured a $40,000 grant to implement an automated solar permitting application for residential rooftop solar installations, creating efficiencies and enhancing the City’s compliance with solar permitting regulations
• In the first three quarters of FY 2022/23, guided the issuance of 454 construction permits with a value of almost $9 million
• In the first three quarters of FY 2022/23, performed 1,599 inspections for building, electrical, mechanical, plumbing, Title-23 and accessibility inspections for new construction, additions and alternations of commercial, residential and public projects
• Launched GreenHalo waste management/recycling tracking system in order to automate the management, verification and filing of recovery reports • Continued to offer “Solar Tuesdays” over the counter solar permitting and introduced “Minor Permit Thursdays” to expedite permit processing for minor projects including reroofs, water heater replacements, window and door retrofit and repair and kitchen and bathroom remodels
• Conducted outreach and prepared updates to the City’s General Plan Elements (Housing, Safety and Health/Environmental Justice)
• Partnered with Strategic Energy Institute to engage a Climate Corps Fellow to provide assistance for sustainability initiatives
• Submitted reimbursement for LEAP and REAP grant funding (totaling $85,000 for Housing Element update activities)
• Initiated project to create objective design and development standards • Developed and presented a framework for outdoor dining/parklet regulations to the City Council
• In the first three quarters of FY22/23, opened 485 and closed 444 code enforcement cases and performed 1,782 code enforcement inspections City of Pinole 150 344 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
• Established a Tobacco Retailer License fee and ensured that tobacco retailers comply with application requirements
• Assisted the Department of Public Works and the City Attorney’s Office on the sale of 612 Tennent Avenue (the “Collin’s House”) and development of four housing units at the site, including one affordable unit
• Worked with the developer of the 811 San Pablo Avenue project (SAHA) to request additional Housing Funds in the form of an enhanced construction loan, and held a “TEFRA” hearing to support the issuance of tax exempt revenue bonds for the project
Strategic Plan Strategies
• Prepared and adopted a five-year Economic Development Strategy (a Strategic Plan item) and commenced year one activities
Other Council-Directed Special Projects
• With the Finance Department, assisted with research on environmental purchasing policies/practices
• With the City Manager Department, assisted with Earth Month events in Pinole • Designed, launched and administered the Pinole Perks Community Gift Card program, which has resulted in over $140,000 at local independent businesses • Began to prepare the City’s first Climate Action and Adaptation Plan • Conducted outreach related to single use plastics, including hosting a Single Use Plastics expo and seeking resident and business input through a survey and commence drafting recommendations for single use plastic regulations • Presented background information on Just Cause Eviction regulations to the City Council
FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Commence implementation of a variety of Year I 6th Cycle Housing Element programs
• Continue to partner with SEI to engage a Climate Corps fellow to provide assistance for sustainability initiatives
• Work with the new owner of Pinole Square (Tara Hills Safeway) on redevelopment of the site
• With the Finance department, prepare and present recommended updates to development impact fees
• With the Planning Commission, prepare regulations for outdoor dining/parklets for City Council consideration
• Prepare and adopt objective design and development standards; evaluate required/desired updates to the General Plan, Specific Plan and Zoning Ordinance and Old Town Design Guidelines
City of Pinole 151 345 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
• Implement improved/enhanced residential rental housing inspection program • Complete the sale and transfer of the affordable housing fund and Redevelopment Successor Agency surplus properties
• Nurture an inviting climate for doing business in Pinole Strategic Plan Strategies
• Continue to implement year one activities of the Economic Development Strategy • Evaluate the need to update the General Plan and Three Corridors Specific Plan Environmental Impact Report so that high-density residential projects could utilize the EIR for project-specific environmental clearances, which would encourage streamlining the rehabilitation and reuse of undeveloped or under-developed properties (Strategic Plan Goal 1, Strategy 1)
Other Council-Directed Special Projects
• Complete development of the Climate Action and Adaptation Plan (CAAP) • Complete development of regulations regarding single-use plastics • Complete research on options for just cause eviction regulations • Complete research on steps the City would need to take to establish a public bank • Implement a City of Pinole job fair
• Implement a weatherization program
• Recommend options for Old Town wayfinding signage
• Conduct an electric vehicle (EV) charging station feasibility study • Create, with Community Services, a public art program and City mural program update
• Establish a business development/community help reserve • Establishing a revitalization reserve
Significant Special Projects for FY 2024/25 through FY 2027/28 • Continue to make progress on Year 2 and Year 3 Housing Element programs • Continue to make progress on Year 2 and Year 3 Economic Development Strategy action items
• Monitor the need, if applicable, to update the entire General Plan and Three Corridors Specific Plan
• Seek grant opportunities to help Pinole create a stronger “sense of place” • Conclude repayment of outstanding Redevelopment Successor Agency bond obligations
• Close-out the operations of the Redevelopment Successor Agency following payment of all obligations
City of Pinole 152 346 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
Major Changes in FY 2023/24 Budget
The Community Development Department budget for FY 2023/24 does not include major changes relative to the FY 2022/23 budget. FY 2022/23 was a year of finding stability in the Department following the restructuring in FY 2021/22. The restructuring served to develop efficient and thoughtful succession planning retention strategies, bring formerly contracted out inspection services in-house and fill vacancies. The focus in FY 2023/24 will be to fill two vacant positions and continue to nurture stability, collegiality, and teamwork with coworkers, internal and external customers.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Development Services Director 0.50 0.50 0.00 0.00 0.00
Community Development Director 0.00 0.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 1.00
Senior Building Inspector 1.00 1.00 1.00 0.00 0.00
Building Official 0.00 0.00 0.00 1.00 1.00
Building Inspector 0.00 1.00 1.00 0.00 0.00
Building Inspector I/II 0.00 0.00 0.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 0.00 0.00
Code Enforcement Officer I/II 0.00 0.00 0.00 1.00 1.00
Permit Technician 2.00 2.00 2.00 0.00 0.00
Permit Technician I/II/III 0.00 0.00 0.00 2.00 2.00
Administrative Coordinator (shared
with Public Works) 0.00 0.00 0.00 0.50 0.50
Total 5.5 6.50 7.00 7.50 7.50
City of Pinole 153 347 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

COMMUNITY DEVELOPMENT BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 173,504 263,181 289,785 526,464 605,617 79,153 13% Measure S 2014 - 106 - - - 20,000 20,000 - 0%
Building and Planning - 212 987,604 1,785,329 1,445,846 2,326,894 2,151,428 (175,466) -8% Housing Assets for Resale - 285 44,092 97,581 107,886 388,685 339,254 (49,431) -15% Recognized Obligation Retirement Fund - 750 352,370 261,330 204,174 227,378 251,177 23,799 9% Total 1,557,569 2,407,421 2,047,691 3,489,421 3,367,475 (121,946) -4%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 355,144 500,268 407,375 697,688 983,768 286,080 29% Overtime - 402 2,042 174 544 12,722 13,417 695 5%
Employee Benefits - 410 148,375 188,736 207,803 327,998 443,223 115,225 26% Total Personnel 505,562 689,178 615,722 1,038,408 1,440,408 402,000 28% Services and Supplies
Professional & Administrative Services - 42 519,166 1,207,207 915,030 1,746,556 1,394,828 (351,728) -25% Other Operating Expenses - 43 16,236 6,483 5,821 8,150 8,150 - 0% Materials & Supplies - 44 996 1,090 841 5,500 5,500 - 0% Total Services and Supplies 536,398 1,214,780 921,692 1,760,206 1,408,478 (351,728) -25% Capital Outlay
Asset Acquisition/Improvement - 47 - 2,943 - 5,500 5,500 - 0% Total Capital Outlay - 2,943 - 5,500 5,500 - 0%
Indirect Cost Allocations
Administrative Credits - 46 (18,046) (368,139) (183,898) (416,269) (548,456) (132,187) 24% Administrative Debits - 46 337,276 652,746 396,807 683,151 730,556 47,405 6% IS Charges - 46 31,872 47,340 156,105 288,986 160,026 (128,960) -81% Legal Charges - 46 137,269 125,914 82,579 75,000 100,000 25,000 25% General Liability Insurance - 46 27,239 42,660 58,684 54,439 70,963 16,524 23% Total Indirect Cost Allocations 515,609 500,521 510,277 685,307 513,089 (172,218) -34% Operating Transfers Out - 49 - - - - - - 0%
Total 1,557,569 2,407,421 2,047,691 3,489,421 3,367,475 (121,946) -4%

EXPENDITURES BY PROGRAM
Development Services Planning - 461 432,647 861,887 842,447 1,334,477 1,003,846 (330,631) -33% Development Services Building - 462 565,540 1,035,537 693,037 1,143,045 1,224,667 81,622 7% Successor Agency to the Pinole Redevelopment -
463 352,370 261,330 204,174 227,378 251,177 23,799 9%
Housing Administration - 464 44,092 50,199 69,717 335,249 278,881 (56,368) -20% Code Enforcement - 465 162,921 198,324 160,040 272,452 281,912 9,460 3% Economic Development - 466 - 145 78,276 176,820 326,992 150,172 46% Total 1,557,569 2,407,421 2,047,691 3,489,421 3,367,475 (121,946) -4% City of Pinole 154 348 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
BUILDING & PLANNING FUND - 212
DEVELOPMENT SERVICES - PLANNING - 461

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to
Rev
Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 141,945 275,915 260,412 358,220 388,286 30,066 8% Employee Benefits - 410 46,690 124,520 148,086 199,910 220,824 20,914 9% Total Salary & Benefits 188,635 400,436 408,498 558,130 609,110 50,980 8% Services and Supplies
Professional & Administrative Services - 42 188,051 460,915 442,706 825,844 483,094 (342,750) -71% Other Operating Expenses - 43 2,348 1,487 1,336 1,550 1,550 - 0% Materials & Supplies - 44 996 651 481 1,500 1,500 - 0%
Total Services and Supplies 191,394 463,053 444,523 828,894 486,144 (342,750) -71% Capital Outlay
Asset Acquisition/Improvement - 47 - 1,034 - 2,000 2,000 - 0% Total Capital Outlay - 1,034 - 2,000 2,000 - 0%
Indirect Cost Allocations
Administrative Credits - 46121 (18,046) (326,336) (144,588) (269,766) (305,167) (35,401) 12% Administrative Debits - 46122 6,474 174,800 - 16,906 77,009 60,103 78% IS Charges - 46124 - 462 6,450 2,188 5,033 2,845 57%
Legal Charges - 46126 45,975 16,272 15,830 25,000 25,000 - 0% General Liability Insurance - 46201 7,632 20,072 22,095 20,497 27,632 7,135 26% Total Indirect Cost Allocations 42,035 (114,730) (100,212) (205,175) (170,493) 34,682 -20% Total 422,064 749,792 752,809 1,183,849 926,760 (257,089) -28% GENERAL FUND - 100
Professional & Administrative Services - 42
1,560 7,635 4,599 5,000 5,000 - 0%
Administrative Debits - 46122 9,023 57,077 46,870 72,192 11,713 (60,479) -516% Total 10,583 64,712 51,469 77,192 16,713 (60,479) -362% MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42
- - - 20,000 - (20,000) 0%
Total - - - 20,000 - (20,000) 0%
Housing Fund - 285
Administrative Debits - 46122 - 47,382 38,169 53,436 60,373 6,937 11% Total - 47,382 38,169 53,436 60,373 (13,063) -22%
City of Pinole 155 349 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 742,350 $ 404,350
Climate Action Plan (Remainder of Work) $ 50,000
Contract Planning Augmentation (2-3 days/week) 160,000
General Plan Update (Remainder of Work) 30,000
Housing Element Implementation 20,000
Project Traffic Studies and CEQA Assistance 30,000
Scanning/Archiving 50,000
SEI Climate Corps Fellow (July-June, 12 months) 61,000
Translation Services 3,350
4220X Office Expense $ 31,000 $ 26,000
42201 Miscellaneous office supplies $ 1,000
42202 Printing Notifications to the Community 10,000
42202 Single Use Plastic Outreach 10,000
42203 Mailing Notifications to the Community 5,000
4230X Travel and Training $ 12,600 $ 12,575
42301 California APA Annual Conference (2) $ 1,250
42301 League- PC Conference (5 Commissioners) 3,375
42301 League- PC Conference (Staff) (2) 1,350
42301 National APA Conference (virtual, staff) (2) 800
42302 CA APA Conference Mileage, Toll, Air & Hotel (2) 800 42302 CA League PC Conference Mileage, Toll, Air & Hotel (7) 3,500 42303 Meal Allowance 1,500
42401 Memberships $ 1,482 $ 1,757
American Planning Assoc (APA) (2) $ 862
Assoc of Environmental Planners (AEP) (2) 550
CA Chapter APA Dues (2) 345
42504 Recruitment Costs $ - $ -
42514 Special Department Expense $ 38,412 $ 38,412
Publishing Legal Notices $ 10,000
PCTV Planning Commission Meetings 20,412
Meeting Minute Preparation 8,000
Total Professional/Administrative Services $ 483,094
4310X Utilities $ 1,550 $ 1,550
PG&E $ 1,400
EBMUD 150
44301 Fuel $ 1,000 $ 1,000
44410 Safety Clothing $ 500 $ 500
Uniform 500
General Fund - 100
42101 Professional Services $ - $ -
Economic Development - Staff Support (moved to Economic Dev. Division) -$ 42514 Special Departmental $ 5,000 $ 5,000
$ 5,000
MEASURE S - 2014 FUND - 106
42101 Professional Services $ 20,000 -$
Business Development/Community Help Reserve -$
Revitalization Reserve -
(Moved to Economic Development division FY23/24)
City of Pinole 156 350 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
BUILDING & PLANNING FUND - 212
DEVELOPMENT SERVICES - BUILDING DIVISION - 462

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24
Prop to
Rev
Prop to
Rev
Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 96,147 127,857 135,374 225,278 508,132 282,854 56% Overtime - 402 2,042 67 55 6,376 7,315 939 13%
Employee Benefits - 410 78,275 41,226 51,269 98,798 177,046 78,248 44% Total Salary & Benefits 176,464 169,150 186,698 330,452 692,493 362,041 52% Services and Supplies
Professional & Administrative Services - 42 262,609 701,670 291,427 435,598 371,248 (64,350) -17% Other Operating Expenses - 43 5,927 3,761 3,375 4,500 4,500 - 0% Materials & Supplies - 44 - - 105 1,500 1,500 - 0%
Total Services and Supplies 268,536 705,432 294,907 441,598 377,248 (64,350) -17% Capital Outlay
Asset Acquisition/Improvement - 47 - 1,909 - 3,500 3,500 - 0% Total Capital Outlay - 1,909 - 3,500 3,500 - 0%
Indirect Cost Allocations
Administrative Credits - 46121 - (41,803) (39,310) (146,503) (243,289) (96,786) 40% Administrative Debits - 46122 72,697 124,977 75,520 192,343 198,073 5,730 3% IS Charges - 46124 31,872 46,415 143,205 284,610 149,961 (134,649) -90% Legal Charges - 46126 536 12,142 2,862 10,000 10,000 - 0% General Liability Insurance - 46201 15,435 17,315 29,154 27,045 36,681 9,636 26% Total Indirect Cost Allocations 120,540 159,046 211,431 367,495 151,426 (216,069) -143% Total 565,540 1,035,537 693,037 1,143,045 1,224,667 81,622 7% City of Pinole 157 351 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 393,500 $ 338,675
Backfill Permit Tech (sick, backlog) 15,000
Contract Plan Check - Appian Village 40,000
Contract Plan Check - BCRE 61,055
Contract Plan Check - Other Routine 50,000
Inspection Services (Backfill Vacant) (2) 23,040
Inspector Services for Multi-Family Projects (4) 46,080 Rental Inspection Services 50,000
Scanning/Archiving 50,000
Translation Services 3,500
42106 Software Maintenance $ 10,888 $ 8,888
BlueBeam Annual Maintenance $ 3,800
Green Halo (Waste Tracking) 3,288
R.S. Means (Valuation) 1,800
42107 Equipment Maintenance $ 1,000 $ 1,000
Equipment and vehicle maintenance $ 1,000
42108 Building-Structure Maintenance $ 1,000 $ 1,000
42201 Office Expense $ 4,000 $ 3,000
Miscellaneous Office Expenses 3000
4230X Travel and Training $ 8,400 $ 10,875
42301 CALBO Business Meeting (March) $ 695
42301 CALBO Education Week (August) 2,580
42301 Other Educational/Training 2,500
42301 Permit Tech Certification 300
42302 CALBO Business Meeting Air & Hotel 1,000
42302 CALBO Education Week Hotel 3,000
42302 CALBO Education Week Parking and Mileage 400
42303 Travel and Training/Meal Allowance 400
42401 Memberships $ 730 $ 730
California Building Officials (CALBO) $ 215
Electrical Inspectors IAEI 120
Mechanical and Plumbing Officials (IAMPO) 70
ICC (General & Local) 325
42402 Subscriptions $ 6,080 $ 2,080
CALDAG (AD) Publication $ 80
Construction Costing Publications 500
Misc. Publications for new codes 1,000
Permit Tech Publications 500
42501 Bank Fees $ 10,000 $ 5,000
Credit card charges $ 5,000
City of Pinole 158 352 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
42514 Special Department Expense -$ -$
Updates of the assessor parcel information -$
Blueprints and permits to be scanned. -
Total Professional/Administrative Services $ 371,248
4310X Utilities $ 4,500 $ 4,500
PG&E $ 4,000
EBMUD 500
44410 Safety Clothing $ 1,500 $ 1,500
Clothing/Uniforms $ 1,000
Small tools $ 500
47103 Furniture $ 2,000 $ 2,000
Ergonomic Chairs $ 1,000
Standing Desk 1,000
47106 Computer Equipment (not-capitalized) $ 1,500 $ 1,500 Tablet for Inspector $ 1,500
City of Pinole 159 353 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
RECOGNIZED OBLIGATION RETIREMENT FUND - 750
SUCCESSOR AGENCY TO THE PINOLE REDEVELOPMENT AGENCY - 463

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 17,000 $ 25,100
Amerinational Loan Servicing $ 9,000
Auditing Services 1,680
Bond Indenture Fees 4,640
HDL Financial Reporting 9,780
City of Pinole 160 354 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
HOUSING ASSETS FUND - 285
HOUSING ADMINISTRATION - 464

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23FY 2023/24
42101 Professional Services $261,210 $ 200,871
Affordable Housing Loan Coordination
(resale/refi) $ 8,000
Affordable Housing NOFA 88,645
Compliance Monitoring (23-24) 37,001
Housing Asset Fund Policy Development 5,000
Housing Fund Consultation Services 5,500
Housing Successor Annual Report 6,725
Nexus Study- In-Lieu Fee - Inclusionary Hsg 50,000
4310X Utilities 2,100$ 2,100$
PG&E $ 2,000
EBMUD 100
City of Pinole 161 355 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
GENERAL FUND - 100
CODE ENFORCEMENT - 465

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 117,052 96,496 11,590 114,190 87,350 (26,840) -31% Overtime - 402 - 106 488 6,346 6,102 (244) -4%
Employee Benefits - 410 23,410 22,989 8,448 29,290 45,353 16,063 35% Total Salary & Benefits 140,463 119,592 20,525 149,826 138,805 (11,021) -8% Services and Supplies
Professional & Administrative Services -
42 - 11,507 102,224 94,145 83,145 (11,000) -13%
Materials & Supplies - 44 - 439 255 2,500 2,500 - 0%
Total Services and Supplies - 11,947 102,480 96,645 85,645 (11,000) -13% Indirect Cost Allocations
Administrative Debits - 46122 - 41,803 - 16,896 20,779 3,883 19% IS Charges - 46124 - 462 6,450 2,188 5,033 2,845 57%
Legal Charges - 46126 18,288 19,247 23,150 - 25,000 - 0% General Liability Insurance - 46201 4,171 5,273 7,435 6,897 6,650 (247) -4% Total Indirect Cost Allocations 22,459 66,786 37,035 25,981 57,462 31,481 55% Total 162,921 198,324 160,040 272,452 281,912 9,460 3%
MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47 - - - - - - 0%
Total - - - - - - 0%
City of Pinole 162 356 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 57,350 $ 41,350
Seasonal Weed Abatement $ 35,000
Show Cause Hearings 3,000
Translation Services 3,350
4220X Office Expense $ 3,000 $ 6,500
42201 Misc. Office Expense $ 1,000
42202 Printing & Binding: Fire Season Letter 500
42202 Printing & Binding: General Educational Materials 5,000 4230X Travel & Training 3,700$ $ 4,700
42301 Conference registration $ 2,500
42302 Mileage Air & Hotel 2,000
42303 Meal Allowance 200
42401 Memberships $ 95 $ 595
CACEO Membership $ 95
ICC and CEOSF 500
42512 Abatement 30,000$ $ 30,000
Abatement Services $ 30,000
44301 Fuel 2,000$ $ 2,000
$ 2,000
44410 Safety Clothing $ 500 $ 500
$ 500
City of Pinole 163 357 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Development
GENERAL FUND - 100
ECONOMIC DEVELOPMENT - 466

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 - - 14,662 87,759 206,370 118,611 57% Materials & Supplies - 44 - - - - - - 0%
Total Services and Supplies - - 14,662 87,759 206,370 118,611 57% Indirect Cost Allocations
Administrative Debits - 46122 - - 63,614 89,061 100,622 11,561 11% IS Charges - 46124 - - - - - - 0%
Legal Charges - 46126 - 145 - - - - 0%
General Liability Insurance - 46201 - - - - - - 0%
Total Indirect Cost Allocations - 145 63,614 89,061 100,622 11,561 11% Total - 145 78,276 176,820 306,992 130,172 42%
MEASURE S - 2014 FUND - 106
Professional & Administrative Services - 42
- - - - 20,000 20,000 0%
Total - - - - 20,000 20,000 0%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 80,000 $ 196,416
Economic Development - Staff Support $ 80,000
Economic Development Branding (TNDG/Golden Shovel) 15,000 Economic Development Strategy Yr 1 Implementation 71,416 Holiday Light Sway Over SPA 30,000
4230X Travel and Training $ - $ 1,595
42301 CALED Annual Training Conference Registration $ 595 42302 CALED Air/Hotel 1,000
42401 Memberships $ 6,259 $ 6,259
CALED Annual Membership $ 350
Chamber of Commerce Community Champion Sponsorship $ 2,500 East Bay EDA $ 3,409
42403 Advertising $ 1,500 $ 2,100
Printing and Postage $ 2,100
MEASURE S - 2014 FUND - 106
42101 Professional Services -$ $ 20,000
Business Development/Community Help Reserve $ 10,000
Revitalization Reserve 10,000
City of Pinole 164 358 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services

COMMUNITY SERVICES
The Community Services Department is comprised of the following divisions and subdivisions:
• Administration
o Special Events
• Parks and Recreation
o Parks and Recreation Administration
o Tiny Tots
o Youth Center
o Senior Center
o Swim Center
o Tennis Court and Memorial Hall
• Pinole Community Television (PCTV)
• Library and Animal Services
• Community Health and Food
Mission
The mission of the Community Services Department is to enrich the lives of the diverse Pinole community by providing high-quality recreation and quality of life programs for residents of all ages.

Major Services and Functions
The Administration Division provides management and coordination of the department’s activities. The Special Events subdivision serves as the single point of contact for private organizations that would like to hold events in the City and/or receive some form of City support or sponsorship for their event. This subdivision will coordinate closely with the City departments that host their own community events.

The Recreation Division contains six subdivisions: Parks and Recreation Administration; Senior Center; Youth Center; Tiny Tots; Swim Center; and Tennis Court and Memorial Hall. The Parks and Recreation Administration subdivision provides management and coordination of all Parks and Recreation Division activities, including park rules and policies, park permits and reservations, and park planning. Through the Tiny Tots, Youth Center, and Senior Center, the division offers recreational and enrichment programs and events for all age groups. Tiny Tots is a preschool program with a dedicated facility that provides a high-quality recreational, social, and educational experience for children ages 3 1/2 to 5 years. The Youth Center provides a variety of enrichment classes, sports, and specialty camps for children ages 5 to 12. The program is designed to offer youth an opportunity to explore special interests, promote creativity, challenge the mind and body, and create experiences. The Senior Center provides adults age 50 and over with social activities, fitness and enrichment classes, daily hot lunches, homebound services, salon services, and support services. The Senior Center receives advice from an advisory City of Pinole 165 359 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
board of directors. The City’s Memorial Hall building is used as a theater space for educational programs run by the Pinole Community Players community theater group as well as the Players’ theatric productions. The City leases the building to the Players for these uses. The Tennis Court and Swim Center are two recreational facilities in the City.

The Tennis Court is adjacent to the Pinole branch of the County library system. The tennis court and adjacent restroom are owned by the County and leased to the City for the public’s use. The Swim Center is owned by the City. In recent years, the City has hired a private organization to run the Swim Center. The City currently contracts with the Pinole Seals for this service. The Pinole Seals opens the pool for community use during summer months, and also conducts practices of their swim team at the pool. The City’s Community Services Commission provides advice to the Parks and Recreation Division.

Pinole Community Television (PCTV) operates the City’s public, educational, and governmental (PEG) cable television program, which involves broadcasting the City’s public meetings and recording, producing, and broadcasting a limited number of significant community events on the local cable television channels dedicated by City’s franchise cable television provider(s), Comcast (channels 26 and 28), and AT&T Uverse (channel 99 submenu Pinole Community TV). PCTV also broadcasts public meetings and events via live stream on the City website. PCTV has contracts with other public agencies (Vallejo, El Cerrito, Benicia, West Contra Costa Unified School District (WCCUSD currently on Covid hold), and WestCAT) to record, produce, and broadcast those agencies’ public meetings. In addition, PCTV also provides recording and production services to private parties on a fee for service basis. The Division generates revenue primarily through internal billing of services provided to City departments, franchise fees, contract service fees, donations, and community service fees.

The Library and Animal Services Division oversees the agreements that the City has with the County Library and County Animal Services through which the County provides library and animal services in Pinole. Public library services in the City are provided by the Contra Costa County Library system. (Just one city in the County, Richmond, has its own municipal library system.) The County provides library services to residents of Pinole at the Pinole branch library located on Pinole Valley Road. The branch library building was constructed by and is owned by the County. The County provides a baseline level of weekly open hours and charges the City for the maintenance of the building. (Most other cities in the County have constructed their own building to house their branch library.) The County Animal Services Department provides animal control services to the City’s residents, for which the County charges the City a fee.

The Community Health and Food Division manages the contract with the Pacific Coast Farmers Market Association, partnership with the Food Bank of Contra Costa and Solano and implementation of the tobacco grant. The collaboration with the Food Bank of Contra Costa and Solano has become a permanent monthly event. Staff and volunteers distribute fresh and non-perishable food to the community. The City has also contracted with Pacific Coast Farmers Market Association for many years to provide a year-round weekly farmers’ market on Saturday mornings. The City received a grant in FY 2021/22 to implement a youth peer to peer education program to prevent the use of tobacco City of Pinole 166 360 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
products to minors. This division will provide the single focal point for the City’s health and food security activities, that will sometimes be provided by other City divisions, such as the Senior Center, for example.

FY 2022/23 Key Accomplishments
Baseline Work (Including Staff-Initiated Special Projects) • Increased programs and activities at the Senior Center • Increased lunch service at the Senior Center from two days to three days per week
• The Senior Center hosted its first craft fair since 2019 • Established an agreed-upon calendar for City-organized community events • Coordinated additional City events, such as the return of movies and music in the park, the annual egg hunt (Egg-stravaganza), Community Service Day, United Against Hate Week, Holiday Tree Lighting event, and a joint Fourth of July 2022 fireworks show with the City of Hercules
• Provided youth summer camps for the first time since 2019 • Finalized contracts with user groups
• Filled part time staff position for PCTV
• Covered and broadcasted National Night Out, UAHW, Tree lighting ceremony, The Pinole Classic Car Show, Station 74 Re-Activation, single camera coverage of PVHS Football, (three games), PVHS State Football Championship parade and ceremony
• Continued to broadcast updated information from the County Health Department and other government agencies on matters related to the pandemic through our regional broadcast systems.
• Furthered use of the Zoom format and adapted for hybrid meetings supporting all public Pinole meetings with live and an on-air replay for City Council, Planning Commission and other City meetings
• Integrated live YouTube simulcasting of all meetings including Closed Captioning in the YouTube replay services.
• Uploaded past meetings and broadcasts to YouTube for availability and the Closed Captioning features.
• Converted the Council Chambers back to in person meetings with Zoom interface for consultants, staff, public, and Council as needed.
• Initiated the series recordings, editing, and broadcasting of The Beat of Pinole and Pinole Code Tips. Two monthly recordings aimed at providing greater communication to the Pinole public.

Capital Improvement Plan (CIP) Projects
• Began work on the creation of a Parks Master Plan
City of Pinole 167 361 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
Other Council-Directed Special Projects
• Coordinated additional City-coordinated community events • Began work on the creation of a sister city agreement; • Began work on the creation of a public art program/City mural program update • Conducted research on additional food security and recovery activities FY 2023/24 Key Priorities and Projects
Baseline Work (Including Staff-Initiated Special Projects) • Continue to implement additional City-coordinated community events (United Against Hate Week, Earth Month, etc.)
• Create a sister city agreement
• Create, with Community Development, a public art program and City mural program update
• Complete research on additional food security and recovery activities • Complete development of Park Master Plan
• Review contracts with user groups
• Continue partnership with the Contra Costa and Solano Food Bank to provide food resources to the community
• Resume special luncheons at the Senior Center
• Implement an underage tobacco use reduction program through the Youth Center. • Reopen recreation facilities for rentals
• Increase youth programming in partnership with the local schools • Implement summer events such as the Senior Center Summer Craft Fair, concerts, and movies in the park
• Update existing outdated equipment allowing for High Definition (HD) Wide Screen resolution pending Comcast’s upgrade of their system.
• Create a master plan for PCTV to define mission, activities, staffing, equipment, and fee structure
• Hire a consulting firm to evaluate the entire broadcasting network system to include use of new technology for efficiency and effective broadcasting. • Develop plans to update the Council Chambers to a High Definition (HD) Wide Screen operation and display.

Strategic Plan Strategies
Capital Improvement Plan (CIP) Projects
• Complete a Parks Master Plan
Other Council-Directed Special Projects
• Coordinate additional City-coordinated community events City of Pinole 168 362 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
• Complete work on a sister city agreement
• Complete work on a public art program/City mural program update • Complete research on additional food security and recovery activities Significant Special Projects for FY 2024/25 through FY 2027/28 • Implement the Parks Master Plan
• The Recreation Division will review and evaluate the current and future activities and services of the Recreation Division to identify new mechanisms for all age groups
• Implement the anti-tobacco youth program
• The Senior Center will have two major renovation projects. The projects will include the replacement of the floor in the main hall and the replacement of some outdated appliances in the kitchen.

Major Changes in FY 2023/24 Budget
The Community Services Department budget for FY 2023/24 does not include any significant changes relative to the FY 2022/23 budget.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Community Services Director 0.00 0.00 1.00 1.00 1.00
Deputy Community Services
Director 0.00 0.00 0.00 0.00 0.00
Recreation Manager 1.00 1.00 1.00 1.00 1.00
Kitchen Manager 0.00 0.00 0.00 0.00 0.00
Cook, part-time/regular 0.75 0.75 0.75 0.75 0.75
Recreation Coordinator 2.60 2.60 2.60 3.50 3.50
Recreation Supervisor 0.00 0.00 0.00 0.00 0.00
Recreation Leader 2.88 2.88 2.88 2.88 2.88
Recreation Leader (Tiny Tots) 1.13 1.13 1.13 1.13 1.13
Rental Facility Custodian, parttime/temporary 1.65 1.65 1.65 1.65 1.65 Senior Recreation Leader 1.50 1.50 1.50 1.50 1.50
Cable Access Coordinator 1.00 1.00 1.00 1.00 1.00
Cable Access Technician 1.00 1.00 1.00 1.00 1.00
Cable Access Maintenance
Technician 0.00 0.00 0.00 0.00 0.00
Cable Equipment Operators,
PT/Temp 0.75 0.75 0.75 0.75 0.75
Total 14.25 14.25 15.25 16.15 16.15
City of Pinole 169 363 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services

COMMUNITY SERVICES BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 - 253,414 217,704 454,022 395,886 (58,136) -15% Measure S 2014 - 106 8,727 19,215 1,960 21,850 25,850 4,000 15% Recreation Fund - 209 815,450 1,357,715 1,137,973 2,093,816 2,135,264 41,448 2% Cable Access TV Fund - 505 391,792 439,347 371,599 646,780 682,056 35,275 5% Total 1,215,968 2,069,691 1,729,237 3,216,468 3,239,056 22,588 1%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 476,113 837,208 608,066 1,038,100 1,088,349 50,249 5% Overtime - 402 573 936 1,269 4,000 4,000 - 0%
Employee Benefits - 410 283,472 380,470 313,011 538,879 493,898 (44,981) -9% Total Personnel 760,158 1,218,614 922,346 1,580,979 1,586,247 5,268 0% Services and Supplies
Professional & Administrative
Services - 42 146,775 460,311 475,872 974,914 921,754 (53,160) -6% Other Operating Expenses - 43 72,938 189,458 174,509 257,101 242,140 (14,961) -6% Materials & Supplies - 44 108 5,256 4,521 8,993 7,611 (1,382) -18% Total Services and Supplies 219,822 655,025 654,902 1,241,008 1,171,505 (69,503) -6% Capital Outlay
Asset Acquisition/Improvement - 47 11,245 89,539 11,720 191,337 192,437 1,100 1% Total Capital Outlay 11,245 89,539 11,720 191,337 192,437 1,100 1% Indirect Cost Allocations
Administrative Credits - 46 (20,222) (219,421) (130,687) (242,713) (183,931) 58,782 -32% Administrative Debits - 46 121,976 186,977 130,687 242,713 183,931 (3,312) -2% IS Charges - 46 80,950 79,796 75,053 142,934 209,781 66,847 32% Legal Charges - 46 5,839 2,166 1,659 1,250 1,750 500 29% General Liability Insurance - 46 36,201 56,995 63,559 58,960 77,336 18,376 24% Total Indirect Cost Allocations 224,744 106,513 140,270 203,144 288,867 141,193 49% Total 1,215,968 2,069,691 1,729,237 3,216,468 3,239,056 22,588 1%

EXPENDITURES BY PROGRAM
Recreation Administration - 551 273,358 785,893 617,062 1,167,872 869,217 (298,655) -34% Senior Center - 552 201,229 418,749 376,845 722,143 626,187 (95,957) -15% Tiny Tots - 553 102,241 141,106 117,629 179,985 209,608 29,623 14% Youth Center - 554 139,737 137,229 134,060 326,537 345,802 19,265 6% Swim Center - 557 88,099 137,822 103,605 153,900 153,900 - 0% Memorial Hall - 558 13,214 5,162 5,820 14,200 - (14,200) -100% Tennis - 559 6,300 4,385 2,618 5,050 - (5,050) -100%
Library Services - 560 - - - - 182,585 182,585 100%
Animal Control Services - 561 - - - - 169,701 169,701 100% Cable Access TV City Services -
119 391,792 306,964 252,449 444,432 473,459 29,027 6%
Cable Access TV Community
Budget - 120 - - 47 4,642 1,713 (2,928) -171%
Cable Access TV Contract Services
- 121 - 132,383 119,103 197,707 206,884 9,177 4%
Total 1,215,968 2,069,691 1,729,237 3,216,468 3,239,056 22,588 1% City of Pinole 170 364 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
RECREATION ADMINISTRATION - 551

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 85,227 377,076 220,847 345,938 372,113 26,175 7% Overtime - 402 - - - - - - 0%
Employee Benefits - 410 36,630 113,111 72,869 203,866 144,042 (59,824) -42% Total Personnel 121,857 490,187 293,716 549,804 516,155 (33,649) -7% Services and Supplies
Professional & Administrative Services - 42 15,842 29,849 48,215 76,909 191,419 114,510 60% Other Operating Expenses - 43 - - - - - - 0%
Total Services and Supplies 15,842 29,849 48,215 76,909 191,419 114,510 60% Indirect Cost Allocations
Admin Debits - 46122 67,836 (16,422) - - - 0%
Admin Credits - 46121 - (64,886) (28,900) (25,967) 2,933 -11% IS Charges - 46124 62,029 55,886 52,314 96,243 117,529 21,286 18% Legal Charges - 46126 1,764 990 196 - - - 0%
General Liability Insurance - 46201 4,031 20,453 21,338 19,794 26,481 6,687 25% Total Indirect Cost Allocations 135,659 12,442 57,426 87,137 118,043 30,906 26% Total 273,358 532,479 399,357 713,850 825,617 111,767 14% General Fund 100
Professional & Administrative Services - 42
- 253,414 217,704 454,022 43,600 (410,422) -941%
Total - 253,414 217,704 454,022 43,600 (410,422) -941%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 1,181 $ 1,636
Broadcast Music/ASCAP Services $ 1,181
CPRP 455
City of Pinole 171 365 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
42201 Office Expense $ 800 $ 800
Office Supplies $ 800
4230X Travel, Training & Meeting Costs $ 9,200 $ 12,000 Travel & Training/Conf-Registration $ 6,500
Travel & Training/Mileage, Air 5,000
Travel & Training/Meal Allowance 500
42401 Memberships $ 2,165 $ 1,030
CPRS Memberships (2) 330
NRPA Membership 700
42501 Bank Fees $ 500 $ 750
42514 Special Department Expense $ 38,403 $ 30,403
Community Services Commission Broadcast Fee $ 16,200
Postage Machine 100
Recreation Activity Guide, Summer Postcard 11,000
Staff T-Shirts 2,000
Tobacco Grant Administrative Costs 1,103
42515 Special Events $ 24,660 $ 144,800
City's Support to the Annual Car Show (moved from fund 209 FY23/24) $ 30,000 Coastal Cleanup 1,500
Community Service Day 1,500
Dumpster Day 500
Expenses for Movies and Sounds in the Park 11,000
Other related expenses for events or Commissions 500
Tobacco Grant Community Events 1,500
Tree Lighting 5,500
Other City events (moved from fund 209 FY23/24) 12,800
Centenarian Program (moved from fund 209 FY23/24) 5,000 Community Events Organized by Provate Groups (moved from fund 209 FY23/24) 5,000 Earth Day (moved from fund 209 FY23/24) 3,000
Fourth of July (moved from fund 209 FY23/24) 50,000
Marketing and Additional Event Espenses (moved from fund 209 FY23/24) 4,000 Pride Event (moved from fund 209 FY23/24) 10,000
United Against Hate Week (moved from fund 209 FY23/24) 3,000 General Fund 100
42101 Professional Services $ 320,522 $ 40,100
Animal Control Services (moved to division 560 FY23/24) $ - Event Planning Vendor 30,000
Library Services reimbursement agreement (moved to division 561 FY23/24 ) - Mural maintenance 10,100
42511 Equipment Rent $ 3,500 $ 3,500
Restroom Services Farmers Market & PVP $ 3,500
42515 Special Events $ 130,000 -$
City's Support to the Annual Car Show -$
Other City events 0
(moved to fund 209 FY23/24)
City of Pinole 172 366 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
SENIOR CENTER - 552

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 91,704 124,687 100,267 185,696 197,545 11,849 6% Overtime - 402 - - 51 - - - 0%
Employee Benefits - 410 44,006 51,260 45,237 64,933 71,041 6,108 9% Total Personnel 135,710 175,947 145,555 250,629 268,586 17,957 7% Services and Supplies
Professional & Administrative Services -
42 16,685 23,444 81,657 155,678 53,056 (102,622) -193%
Other Operating Expenses - 43 39,321 144,819 135,052 200,500 192,776 (7,724) -4% Materials & Supplies - 44 - 649 214 2,711 2,711 - 0%
Total Services and Supplies 56,006 168,912 216,923 358,889 248,543 (110,347) -44% Capital Outlay
Asset Acquisition/Improvement - 47 - 44,443 483 94,500 94,500 - 0% Total Capital Outlay - 44,443 483 94,500 94,500 - 0%
Indirect Cost Allocations
Legal Charges - 46126 1,056 126 469 500 500 - 0%
General Liability Insurance - 46201 8,458 10,170 11,454 10,625 14,058 3,433 24% Total Indirect Cost Allocations 9,514 10,296 11,923 11,125 14,558 3,433 24% Transfers Out - 49901 - - - - - - 0%
Total 201,229 399,599 374,884 715,143 626,187 (88,957) -14% MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47 - 19,150 1,960 7,000 - (7,000) -100% Total - 19,150 1,960 7,000 - (7,000) -100%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 1,520 $ 4,155
CPRP $ 455
Staff Training 700
Volunteer Appreciation (2) 2,000
WCCUSD Transition Program 1,000
42107 Equipment Maintenance $ 3,650 $ 5,150
Fire Extinguisher Maintenance $ 650
Other Maintenance (fire sprinklers, sandwich bar) 1,000 Pool Table Maintenance 1,500
Refrigerator/freezer maintenance 2,000
City of Pinole 173 367 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
42108 Maintenance Structure/Imp $ 140,000 $ 22,609
Electrical Supplies $ 500
HVAC Service 5,000
Janitorial 6,609
Key Pad/Alarm Service 1,000
Landscape Maintenance 4,684
Pest Control Services 816
Plumbing Supplies 1,000
Sanitary/Cleaning Supplies 3,000
42201 Office Expense $ 1,200 $ 1,200
Office supplies, paper flyers, and tickets $ 1,200
4230X Travel & Training $ 3,130 $ 3,945
Annual Conferences and Trainings $ 1,000
Travel & Training/Mileage, Air 2600
Travel & Training/Meal Allowance 345
42401 Memberships $ 259 $ 286
CPRS Membership $ 165
Sams Club 121
42501 Bank Fee $ 2,400 $ 2,400
42510 Software Purchase $ 194 -$
Zoom -$
42514 Special Department Expense $ 3,325 $ 311
Inspection fees $ 311
42515 Special Events -$ 13,000 $
Food Fundraiser $ 11,200
Outdoor Craft Fair 600
PSC Cookbook 1,200
Total Professional/Administrative Services $ 53,056
4310X Utilities $ 67,500 $ 62,000
Gas and Electric $ 47,000
Water 15,000
4320X Taxes $ 10,756 $ 10,756
Taxes/Property Tax $ 10,756
43802 Class Fees $ 20,980 $ 20,600
Instructor Fees $ 20,600
43803 Personal Service $ 500 $ 500
WestCat tickets (reimbursed when sold) $ 500
43804 Food Program $ 65,000 $ 65,000
Food Expense $ 50,160
Kitchen Maintenance 13,400
Snack Bar 1,440
City of Pinole 174 368 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
43805 Travel $ 2,000 $ 7,200
American Stage Tour Payment $ 3,600
Premier Tour Payment 3,600
43806 Dance Program $ - $ 4,260
Entertainment - ballroom (5) $ 540
Entertainment - CW Line Dance (5) 1,590
Food and Beverage (10) 2,130
43807 Fundraising $ 11,600 $ -
Food Fundraiser $ -
Outdoor Craft Fair -
PCS Cookbook -
43808 Gift Shop Sales $ 700 $ 2,220
43809 Newsletter $ 8,540 $ 8,540
Monthly Newsletter $ 5,000
Newsletter monthly postage 3,240
Newsletter annual bulk mail 300
43810 Center Maintenance $ 10,424 $ 9,200
Center deep clean $ 600
Kitchen janitorial service (12) 4,860
Misc. center maintenance 2,540
Trap Service 1,200
43811 Supplies $ 2,500 $ 2,500
Misc. Program Supplies & PPE $ 2,500
Total Other Operating Expenses $ 192,776
44304 Permit Fee $ 1,711 $ 1,711
Health Permit $ 1,711
44306 Maintenance Supplies $ 1,000 $ 1,000
$ 1,000
4710X Furniture Fixtures & Equipment $ 225,000 $ 22,500 47101 SC Renovation Project: Kitchen Equipment Replacement (carryforward) $ 20,000 47105 Other Misc. Equipment 1,000
47105 2 Laptops and Scanner for Front Desk 1,500
47103 FF&E/Furniture $ - $ -
$ -
47201 Improvements/Building $ 72,000 $ 72,000
SC Renovation Project: Main Hall Flooring (carryforward) $ 72,000 MEASURE S - 2014 FUND - 106
47101 FF&E/Equipment $ 7,000 $ -
Senior Center Dishwasher (carryforward) $ -
City of Pinole 175 369 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
TINY TOTS - 553

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 58,700 77,821 63,427 97,496 108,102 10,606 10% Overtime - 402 - - - - - - 0%
Employee Benefits - 410 28,313 31,413 29,634 39,694 42,485 2,791 7% Total Personnel 87,013 109,235 93,061 137,190 150,587 13,397 9% Services and Supplies
Professional & Administrative Services - 42 10,566 21,540 14,425 24,422 30,242 5,820 19% Other Operating Expenses - 43 360 4,947 2,231 4,886 5,086 200 4% Materials and Supplies - 44 - 97 159 30 100 70 70%
Total Services and Supplies 10,925 26,584 16,814 29,338 35,428 6,090 17% Capital Outlay
Asset Acquisition/Improvement - 47 121 - 2,087 3,100 200 (2,900) -1450% Total Capital Outlay 121 - 2,087 3,100 200 (2,900) -1450% Indirect Cost Allocations
Legal Charges - 46126 - 240 - 250 250 - 0%
General Liability Insurance - 46201 4,182 5,047 5,667 5,257 7,293 2,036 28% Total Indirect Cost Allocations 4,182 5,287 5,667 5,507 7,543 2,036 27% Total 102,241 141,106 117,629 175,135 193,758 18,623 10% MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47 - - - 4,850 15,850 11,000 69% Total - - - 4,850 15,850 11,000 69%
City of Pinole 176 370 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42107 Equipment Maintenance $ 300 $ 300
Copier and other equipment maintenance $ 300
42108 Maintenance Structure/Imp $ 13,210 $ 16,396
Alarm Monitoring $ 1,026
Building Maintenance 500
Countertops 1,000
HVAC Maintenance 300
Janitorial (3 times weekly and annual deep clean) 6,360 Landscape Maintenance 2,472
Pest Control 388
Playground Wood Chip Refreshment (Spring) 3,900
Sanitary Supplies & PPE 450
42201 Office Expense $ 1,500 $ 1,500
Toner, ink, other office supplies $ 1,500
4230X Travel & Training $ 500 $ 2,900
Annual Conferences and Trainings $ 600
CPRS Airfare 600
CPRS Hotel 1,400
Travel & Training/Meal Allowance 300
42401 Memberships $ - $ 234
CPRS Membership $ 165
NAEYC Membership 69
42501 Bank Fees $ 4,200 $ 4,200
42514 Special Department Expense $ 4,712 $ 4,712
Holiday paper and craft supplies $ 650
Paper and craft supplies 1,562
Toy replacement 2,000
T-Shirt fundraiser 500
Total Professional/Administrative Services $ 30,242
4310X Utilities $ 1,200 $ 1,400
Gas and Electric $ 1,200
Water 200
43201 Property Tax $ 3,686 $ 3,686
44306 Maintenance Supplies $ 30 $ 100
Misc. Maintenance Supplies $ 100
4710X Furniture Fixtures & Equipment $ 3,100 $ 200
47105 Tiny Tots dishwasher replacement (carryforward) $ 200 47107 Portable Sink 0
MEASURE S - 2014 FUND - 106
47103 FF&E/Furniture $ 4,850 $ 2,950
Tiny Tots dishwasher replacement (carryforward) $ 550
Tiny Tots outdoor shade (carryforward) 2,400
47201 Improvements/Building $ - $ 12,900
Restroom Walls/Floor Repair/Replace $ 11,000
Tiny Tots Countertop (carryforward) 1,900
City of Pinole 177 371 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
YOUTH CENTER - 554

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages - 401 56,606 61,650 57,241 171,990 184,110 12,120 7% Overtime - 402 - - - - - - 0%
Employee Benefits - 410 37,198 38,431 33,953 52,193 57,948 5,755 10% Total Personnel 93,803 100,082 91,194 224,183 242,058 17,875 7% Services and Supplies
Professional & Administrative Services - 42 22,977 18,934 18,954 51,964 50,982 (982) -2% Other Operating Expenses - 43 3,453 6,841 12,013 12,397 12,460 63 1% Materials & Supplies - 44 - 271 1,292 3,152 1,700 (1,452) -85% Total Services and Supplies 26,431 26,046 32,258 67,513 65,142 (2,371) -4% Capital Outlay
Asset Acquisition/Improvement - 47 2,398 1,152 - 15,000 15,000 - 0% Total Capital Outlay 2,398 1,152 - 15,000 15,000 - 0%
Indirect Cost Allocations
Administrative Credits - 46121 (20,222) (22,151) (18,822) (55,470) 55,470 100% Administrative Debits - 46122 20,222 22,151 18,822 55,470 (55,470) -100% Legal Charges - 46126 - - - - 500 500 0%
General Liability Insurance - 46201 8,378 9,884 10,609 9,841 13,102 3,261 25% Total Indirect Cost Allocations 8,378 9,883 10,608 9,841 13,602 3,761 28% Total 131,010 137,164 134,060 316,537 335,802 19,265 6% MEASURE S - 2014 FUND - 106
Asset Acquisition/Improvement - 47 8,727 65 - 10,000 10,000 - 0% Total 8,727 65 - 10,000 10,000 - 0%
Consolidated Day Camp Division effective FY23/24
City of Pinole 178 372 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 5,880$
Youth Camp Instructors $ 5,880
42107 Equipment Maintenance 2,500$ 1,300$
Other Vehicle Maintenance $ 1,000
Oil Changes (4) 300
42108 Maintenance Structure/Imp 22,083$ 29,442$
Building Maintenance $ 10,000
Elevator Maintenance (12) 2,400
Elevator Service call 600
Fire Extinguisher Maintenance 100
Fire Sprinkler Inspection 950
HVAC City Mechanical 6,000
Janitorial Service (12) 5,805
Janitorial supplies 500
JanPro floor cleaning 1,207
Misc. other supplies 1,000
State annual fire inspection 400
Western Exterminator Pest Control (4) 480
42201 Office Expense $ 500 $ 500
Miscellaneous Office Supplies $ 500
4230X Travel and Training 1,870$ 5,365$
Annual Conferences and Trainings $ 810
CPRP 455
Milage, Air & Hotel 2,900
Meal Allowance 500
Staff Training, workshop, and conference 700
42401 Memberships $ 165 $ 175
CPRS Membership $ 175
42501 Bank Fees 1,800$ 1,300$
Credit Card Transaction Fees $ 1,300
43801 Youth Camp 18,046$ -$
(Costs broken down into specific accounts FY23/24)
42514 Special Department Expense 2,020$
42515 Special Events 5,000$ 5,000$
Community Event $ 1,000
Egg hung 2,000
National Night Out 2,000
Total Professional/Administrative Services 50,982 $
4310X Utilities 3,950$ 5,900$
Gas and Electric $ 5,400
Water 500
City of Pinole 179 373 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
42301 Property Taxes $ 1,200 $ 1,200
43812 Youth Center $ 7,247 $ 5,360
Instructor invoices $ 3,360
Program supplies 2,000
Total Other Operating Expenses $ 12,460
44301 Fuel $ 2,100 $ 500
44304 Permit Fee $ 1,052 $ 1,200
Health Permit $ 1,200
47201 Improvements/Building $ 15,000 $ 15,000
Replacement of vinyl floor at Youth Center (carryforward) $ 15,000 `
MEASURE S - 2014 FUND - 106
47201 Improvements/Building 10,000$ 10,000$
Replace vinyl flooring at Youth Center $ 10,000
City of Pinole 180 374 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
SWIM CENTER - 557

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 85,000$ 85,000$
Swim Center Operations Contract $ 62,517
42108 Maintenance Structure/Imp 31,150$ 31,150$
Annual Fire Sprinkler Maintenance $ 250
Building Maintenance 5,000
Janitorial 6,400
Landscape Maintenance 2,640
Pool Maintenance 8,860
Pool Supplies 8,000
42501 Bank Fees 3,000$ 3,000$
Credit Card Processing Fees $ 3,000
Total Professional/Administrative Services $ 119,150
4310X Utilities 21,000$ 21,000$
43103 Gas and Electric $ 14,000
43102 Water 7,000
43201 Property Taxes 4,000$ 4,000$
44304 Permit Fee 2,750$ 2,750$
Health Permits $ 2,750

47101 FF&E/Equipment 6,500$ 6,500$
Refrigerator/Freezer $ 6,500
City of Pinole 181 375 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
MEMORIAL HALL - 558

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42108 Maintenance Structure/Imp 11,000$ -$
Building Maintenance -$
Misc. Maintenance -
Pest Control -
Plumbing Supplies -
Sanitary Supplies -
(Moved to Facilities division effective FY23/24)
42501 Bank Fees $ 200 -$
(Moved to division 551 effective FY23/24)
Total Professional/Administrative Services -$
4310X Utilities 3,000$ -$
Gas and Electric -$
Water -
(Moved to Facilities division effective FY23/24)
City of Pinole 182 376 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
RECREATION FUND - 209
TENNIS - 559

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42108 Maintenance Structure/Imp $ 500 -$
Building Maintenance -$
(Moved to Facilities division effective FY23/24)
42501 Bank Fees $ 50 -$
Credit Card Processing Fees -$
(Moved to division 551 effective FY23/24)
4310X Utilities 4,500$ -$
Gas and Electric -$
Water -
(Moved to Facilities division effective FY23/24)
City of Pinole 183 377 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
GENERAL FUND - 100
LIBRARY SERVICES - 560

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 - - - - 182,585 182,585 100% Total Services and Supplies - - - - 182,585 182,585 100% Total - - - - 182,585 182,585 100%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services -$ 182,585 $
Library Services reimbursement agreement - 40 base $ 182,585 (Moved from division 551 effective FY23/24)
City of Pinole 184 378 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
GENERAL FUND - 100
ANIMAL CONTROL SERVICES - 561

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Services and Supplies
Professional & Administrative Services - 42 - - - - 169,701 169,701 100% Total Services and Supplies - - - - 169,701 169,701 100% Total - - - - 169,701 169,701 100%

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services -$ 169,701 $
Animal Control Services $9.11 per capita $ 169,701
(Moved from division 551 effective FY23/24)
City of Pinole 185 379 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
CABLE ACCESS TV FUND - 505
CABLE ACCESS TV CITY SERVICES- 119

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages -401 183,877 195,973 166,285 230,944 226,479 (4,465) -2% Overtime - 402 573 936 1,218 4,000 4,000 - 0%
Employee Benefits - 410 137,325 146,254 131,318 178,193 178,382 189 0% Total Personnel 321,775 343,163 298,820 413,137 408,861 (4,276) -1% Services and Supplies
Professional & Administrative Services - 42 505 -174 4,922 59,544 59,544 - 0% Other Operating Expenses - 43 4,486 3,382 5,924 4,048 4,048 0 0% Materials & Supplies - 44 108 142 128 208 208 - 0%
Total Services and Supplies 5,099 3,350 10,973 63,800 63,800 0 0% Capital Outlay
Asset Acquisition/Improvement - 47 - 24,709 7,189 $49,782 49,782 - 0% Total Capital Outlay - 24,709 7,189 49,782 49,782 - 0%
Indirect Cost Allocations
Admin Credits - 46121 - (132,383) (111,865) (158,343) (157,964) 379 0% Admin Debits - 46122 33,918 32,443 16,422 28,900 25,967 (2,933) -11% IS Charges - 46124 18,921 23,910 16,418 33,713 66,611 32,898 49% Legal Charges - 46126 926 330 - - - - 0%
General Liability Insurance -46201 11,153 11,442 14,492 13,443 16,402 2,959 18% Total Indirect Cost Allocations 64,918 (64,259) (64,534) (82,287) (48,984) 33,303 -68% Total 391,792 306,964 252,449 444,432 473,459 29,027 6% [1] PEG funded
City of Pinole 186 380 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 50,000 $ 50,000
Remote programming and support for Leightronix, Scala $ 25,000 and General A/V Contractors (90% funded through production fees ) PCTV Master Plan 25,000
42106 Software Maintenance 1,800$ $ 1,800
Scala Annual License $ 1,800
42107 Equipment Maintenance 2,500$ $ 2,500
Equipment repair $ 300
Equipment repair parts 2,000
Loaner equipment 200
42108 Maintenance Structure/Imp 1,616$ $ 1,616
Cleaning supplies $ 297
Elevator maintenance 713
HVAC maintenance 475
Pest control 131
42201 Office Expense $ 238 $ 238
4230X Travel and Training 2,500$ $ 2,500
NAB Convention for two employees $ 2,000
Other Travel and Training 500
42514 Special Department Expense $ 891 $ 891
Misc. specialized supplies 594
Other Special Dept Expenses 297
Total Professional/Administrative Services $ 59,544
4310X Utilities 3,276$ $ 3,276
43103 Gas and Electric $ 2,970
43102 Water 306
43201 Property Taxes $ 772 $ 772
$ 772
44301 Fuel $ 208 $ 208
47101 Equipment $48,000 48,000 $
4th Council Chambers camera $11,000
A/D cross over units 4,000
Install HD projector/video wall system for Council Chambers 15,000 SDI audio embedders and de-embedders 3,000
Video monitors 3,000
Video router 12,000
47103 Furniture $1,782 1,782 $
2 office desk chairs $1,782
City of Pinole 187 381 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
CABLE ACCESS TV FUND - 505
CABLE ACCESS TV COMMUNITY BUDGET- 120

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages -401 - - - 3,018 - (3,018) -100%
Employee Benefits - 410 - - - - - - 0%
Total Personnel - - - 3,018 - (3,018) -100%
Services and Supplies
Professional & Administrative Services - 42 - - - 177 177 - 0% Other Operating Expenses - 43 - - - 23 23 - 0%
Materials & Supplies - 44 - - - 1 1 - 0%
Total Services and Supplies - - - 202 202 - 0%
Indirect Cost Allocations
Admin Debits - 46122 - - - 1,326 1,323 (3) 0%
IS Charges - 46124 - - 47 96 188 93 49%
Total Indirect Cost Allocations - - 47 1,422 1,511 90 6% Total - - 47 4,642 1,713 90 5%
[1] PEG funded
City of Pinole 188 382 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services $ 136 $ 136
Equipment Master Plan consultant 136
42106 Software Maintenance 5$ 5$
Scala Annual License $ 5
42107 Equipment Maintenance 9$ 9$
Equipment repair $ 1
Equipment repair parts 7
Loaner equipment 1
42108 Maintenance Structure/Imp 9$ 9$
Cleaning supplies $ 2
Elevator maintenance 4
HVAC maintenance 3
Pest control 1
42201 Office Expense 1$ 1$
$ 1
4230X Travel and Training $ 12 $ 12
NAB Convention for two employees $ 9
Other Travel and Training $ 3
42514 Special Department Expense 5$ 5$
Misc. specialized supplies 3.4
Other Special Dept Expenses 1.7
Total Professional/Administrative Services $ 177
4310X Utilities $ 23 $ 23
43103 Gas and Electric $ 17
43102 Water 2
43201 Taxes 4
44301 Fuel 1$ 1$
City of Pinole 189 383 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
CABLE ACCESS TV FUND - 505
CABLE ACCESS TV CONTRACT SERVICES- 121

EXPENDITURE SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change
Personnel
Salaries & Wages -401 - - - 3,018 - (3,018) -100%
Employee Benefits - 410 - - - - - - 0%
Total Personnel - - - 3,018 - (3,018) -100%
Services and Supplies
Professional & Administrative Services - 42 - - 181 21,297 21,297 - 0% Other Operating Expenses - 43 - - - 2,746 2,746 - 0%
Materials & Supplies - 44 - - - 141 141 - 0%
Total Services and Supplies - - 181 24,185 24,185 - 0%
Capital Outlay
Asset Acquisition/Improvement - 47 - - - 605 605 - 0%
Total Capital Outlay - - - 605 605 - 0%
Indirect Cost Allocations
Admin Debits - 46122 - 132,383 111,865 157,017 156,641 (376) 0% IS Charges - 46124 - - 6,274 12,882 25,453 12,571 49%
Legal Charges - 46126 - - 784 - - - 0%
Total Indirect Cost Allocations - 132,383 118,923 169,899 182,094 12,195 7% Total - 132,383 119,103 197,707 206,884 12,195 6%
[1] PEG funded
City of Pinole 190 384 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
42101 Professional Services 16,120$ 16,120$
Equipment Master Plan consultant 16,120
42106 Software Maintenance $ 611 $ 611
Scala Annual License $ 611
42107 Equipment Maintenance 1,008$ 1,008$
Equipment repair $ 121
Equipment repair parts 806
Loaner equipment 81
42108 Maintenance Structure/Imp 1,096$ 1,096$
Cleaning supplies $ 202
Elevator maintenance 484
HVAC maintenance 322
Pest control 89
42201 Office Expense $ 161 $ 161
4230X Travel and Training 1,411$ 1,411$
NAB Convention for two employees $ 1,008
Other Travel and Training $ 403
42514 Special Department Expense $ 891 $ 891
Misc. specialized supplies 594
Other Special Dept Expenses 297
Total Professional/Administrative Services $ 21,297
4310X Utilities 2,746$ 2,746$
43103 Gas and Electric $ 2,015
43102 Water 208
43201 Taxes 524
44301 Fuel $ 141 $ 141
47103 Furniture $605 605 $
2 office desk chairs $605
City of Pinole 191 385 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – Community Services
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City of Pinole 192 386 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government

GENERAL GOVERNMENT
Mission
The mission of General Government is to appropriate funds for general City administrative overhead costs.

Major Services and Functions
The General Government Department is a department established in the City’s accounting system to provide a clearing house for payment of certain debt that is not tied to another specific department and accounting of cost recovery for internal services. As currently organized, the department does not perform any services.

FY 2022/23 Key Accomplishments
• Account for debt service payments, retiree medical reimbursement, and internal transfers
FY 2023/24 Key Priorities and Projects
• Continue to account for internal service functions
Major Changes in FY 2023/24 Budget
There are not any major changes to the General Government department budget for FY2023/24.

Position Summary
Position 2019/20 2020/21 2021/22 2022/23 2023/24
Management Analyst 1.00 0.00 0.00 0.00 0.00
Total 1.00 0.00 0.00 0.00 0.00
Note that the Management Analyst position that was budgeted in the department up until FY 2019/20, and performs miscellaneous special projects, was moved to the City Manager department budget in FY 2020/21 to better reflect its primary tasks.

City of Pinole 193 387 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government

GENERAL GOVERNMENT BUDGET SUMMARY
FY 2020/21 FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24 Prop to Rev Prop to Rev Actual Actual Actual
Thru Mar-23
Revised
Budget
Proposed
Budget
$ Change % Change

REVENUE / FUNDING SOURCE
General Fund - 100 2,867,900 4,582,077 3,151,641 2,911,942 3,191,620 279,678 9% Measure S 2014 - 106 666,890 692,901 585,000 718,000 783,500 65,500 8% NPDES Storm Water Fund - 207 2,222 - - - - - 0%
Recreation Fund - 209 7,987 7,549 5,358 - - - 0%
Measure J - 215 48,930 49,664 - - - - 0%
American Rescue Plan Act Fund - 217 - 533,606 4,071,404 4,090,010 - (4,090,010) -100% Sewer Enterprise Fund - 500 16,643 12,191 16,369 - - - 0% Pension Fund - 700 86,587 87,037 - - - - 0%
Total 3,697,159 5,965,026 7,829,772 7,719,952 3,975,120 (3,744,832) -94%

EXPENDITURES BY CATEGORY
Personnel
Salaries & Wages - 401 - - - - - - 0%
Salary Savings - 405 - - - (510,000) (510,000) - 0%
Employee Benefits - 410 26,864 19,740 - - - - 0%
Med Insurance/Retirement - 411 1,023,038 1,058,878 847,941 1,154,084 1,101,233 (52,851) -5% Total Personnel 1,049,902 1,078,618 847,941 644,084 591,233 (52,851) -9% Services and Supplies
Professional & Administrative Services - 42 319,736 714,109 44,029 - - - 0% Other Operating Expenses - 43 17,868 11,545 10,289 16,700 16,700 - 0% Total Services and Supplies 337,603 725,655 54,319 16,700 16,700 - 0% Capital Outlay
Asset Acquisition/Improvement - 47 - - - - - - 0%
Total Capital Outlay - - - - - - 0%
Debt Service
Debt Principal - 48101 227,389 221,565 215,586 215,586 207,790 (7,796) -4% Debt Interest - 48102 327,611 383,580 379,414 379,414 402,210 22,796 6% Cost of Issuance - 48103 3,607 3,591 1,045 1,107 1,107 - 0% Total Debt Service 558,607 608,736 596,045 596,107 611,107 15,000 2% Indirect Cost Allocations
Information Systems (IS) Charges - 46 158,814 171,690 188,184 301,171 382,305 81,134 21% General Liability Insurance - 46201 3,580 20,211 - - - - 0% Total Indirect Cost Allocations 162,394 191,901 188,184 301,171 382,305 81,134 21% Operating Transfers Out - 49901 1,588,652 3,360,117 6,143,284 6,161,890 2,373,775 (3,788,115) -160% Total 3,697,159 5,965,027 7,829,772 7,719,952 3,975,120 (3,744,832) -94%

EXPENDITURES BY PROGRAM
General Government - 117 3,697,159 5,965,027 7,829,772 7,719,952 3,975,120 (3,744,832) -94% Total 3,697,159 5,965,027 7,829,772 7,719,952 3,975,120 (3,744,832) -94% City of Pinole 194 388 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government

MAJOR NON-PERSONNEL EXPENSE DETAILS
FY 2022/23 FY 2023/24
4310X Utilities $ 16,700 $ 16,700
43105 Comcast $ 500
43102 Water 900
43103 Gas/Electric 15,300
48101 Debt Principal $ 221,565 $ 207,790
Pension Obligation Bond principal $ 207,790
48102 Debt Interest $ 353,435 $ 402,210
Pension Obligation Bond interest $ 402,210
49901 Transfers Out $ 1,353,880 $ 1,590,275
General Reserve $ 764,520
PCTV Operating contribution 105,124
Recreation operation contribution 597,831
Recreation: Annual contribution to car show and other City events 122,800 MEASURE S - 2014 FUND - 106
49901 Transfers Out $ 718,000 $ 783,500
Arterial Street Rehabilitation Projects $ 250,000
Cable TV Contribution 55,000
Recreation-Cinema in the Park 2,500
Recreation-Community Service Commission 4,000
Recreation-Summer Sounds in the Park 4,500
Recreation-Swim Center Contribution 65,000
Recreation-Tree Lighting 2,500
Reserve to replace 2 PW vehicles per year 30,000
Reserves to replace heavy equipment 115,000
Reserves to replace 2 Dev Svcs vehicles per year 5,000
Street Projects Funding 250,000
American Rescue Plan Act - Fund 2017
49901 Transfers Out $ 4,090,010 -$
Transfer out to the General Fund -$
City of Pinole 195 389 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government
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Department Budgets – General Government

SCHEDULE OF TRANSFERS
The General Fund provides annual contributions to the Recreation and Pinole Community Television (PCTV) programs to fund any operational deficiencies. Only the amounts necessary to fund operations are transferred towards the end of the fiscal year. Measure S 2014 funds annual contributions to the Equipment Reserve Fund for future equipment replacement needs, as well as sets aside funds for the arterial street rehabilitation and street improvement projects. Special community events, such as the annual tree lighting, are also funded by Measure S 2014.

TRANSFER-OUT TRANSFER-IN
FUND # DESCRIPTION ACCOUNT # AMOUNT FUND # DESCRIPTION ACCOUNT # PURPOSE 100 General Fund 100-117-49901 105,124 505 Cable Television Fund 505-119-39901 Cable Television contribution [1] 100 General Fund 100-117-49901 597,831 209 Recreation Fund 209-551-39901 Recreation operating contribution [1] 100 General Fund 100-117-49901 122,800 209 Recreation Fund 209-551-39901 Recreation contribution for special events 100 General Fund 100-117-49901 764,520 150 General Reserve Fund 150-000-39901 Reserve to meet reverse policy level Subtotal Transfers from the General Fund 1,590,275
106 Measure S 2014 Fund 106-117-49901 65,000 209 Recreation Fund 209-557-39901 Swim Center contribution [1] 106 Measure S 2014 Fund 106-117-49901 250,000 325 City Street Fund 325-342-39901 Funding for Future Street Projects 106 Measure S 2014 Fund 106-117-49901 250,000 377 Arterial Streets Rehabilitation Fund 377-342-39901 Fund Portion of Arterial Streets Rehabilitation 106 Measure S 2014 Fund 106-117-49901 55,000 505 Cable Television Fund 505-119-39901 Cable Television contribution [1] 106 Measure S 2014 Fund 106-117-49901 13,500 209 Recreation Fund 209-551-39901 Recreation: Cinema, Community Service, Summer Sounds, Tree Lighting.
106 Measure S 2014 Fund 106-117-49901 30,000 160 Equipment Reserve Fund 160-345-39901 Reserves to replace 2 vehicles per year 106 Measure S 2014 Fund 106-117-49901 115,000 160 Equipment Reserve Fund 160-345-39901 Reserves to replace heavy equipment 106 Measure S 2014 Fund 106-117-49901 5,000 160 Equipment Reserve Fund 160-461-39901 Reserves to replace 2 vehicles per year Subtotal Transfers from Measure S 2014 783,500
217 American Rescue Plan Act Fund 217-117-49901 - 100 General Fund 100-117-39901 Transfer from ARPA fund 700 Pension Fund 700-000-49901 2,245,480 100 General Fund 100-117-39901 Transfer from Pension Trust Subtotal Transfers from other funds 2,245,480
Grand total Transfers 4,619,255 NOTES:
[1] Only enough to balance Fund will be transferred.

City of Pinole 197 391 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Department Budgets – General Government
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Department Budgets – General Government

DEBT OBLIGATIONS
A best practice in public finance is to show the City’s debt obligations in its budget. The City has just three long-term debt obligations, other than those of the Redevelopment Successor Agency.

Pension Obligation Bonds
On June 1, 2006, the City Council authorized the issuance of $16,800,000 of Taxable Pension Obligation Bonds, 2006 Series A-2 (Capital Appreciation Bonds). The bonds in the aggregate principal of $6,214,630 were issued to raise funds, presumably at a lower cost, to pay down the City’s unfunded accrued actuarial liability with CalPERS. The bonds bear compounded interest which is due semi-annually on June 1 and December 1 through 2036. Principal payments are due annually on June 1 through 2036. The debt structure does not allow the bonds to be retired any earlier than 2036. In accordance with Section

4.01 (a) of the Trust Agreement, the City is required to deposit with the Trustee on or before August 1 of each year the annual amount for the upcoming fiscal year ending June

30. The bonds are secured with an insurance policy.

Bonds payable debt service requirements for governmental activities are shown below:

For the Year Ending, June 30 Principal Interest
2023 215,586 379,414
2024 207,790 402,210
2025 203,321 431,679
2026 195,585 454,415
2027 191,228 483,773
*2028-2032 879,366 2,840,634
*2033-2036 620,010 2,819,990
$ 2,512,886 $ 7,812,114
*The total principal and total interest will be spread over the five-year period. 2016 Wastewater Revenue Refunding Bonds
On June 30, 2016, the City of Pinole issued an $8,251,000 Wastewater Revenue Refunding Bond (Bank Qualified) to redeem its 2006 Wastewater Revenue Bonds which were issued to finance certain capital improvements to the City’s wastewater system. The bonds bear annual intertest at 2.95% which is payable semi-annually on March 1 and September 1 of each year through 2036. Principal payments are due annually beginning on September 1, 2016 through 2036. The bond is secured with pledged net wastewater revenues.

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Department Budgets – General Government
Bonds payable debt service requirements for business-type activities are shown below:

For the Year Ending, June 30 Principal Interest
2023 341,000 181,440
2024 347,000 171,292
2025 362,000 160,384
2026 372,000 150,008
2027 381,000 138,901
2028-2032 2,089,000 516,029
2033-2037 2,429,000 183,564
$ 6,321,000 $ 1,502,066

2016 Clean Water State Revolving Fund
In May 2016, the City entered into a loan agreement with the State of California Water Resources Control Board to provide funding for its 50% share of upgrades to the PinoleHercules Wastewater Pollution Control Plant to achieve compliance with Regional Water Quality Board NPDES. Funds are drawn on the agreement as work is completed up to a maximum amount of $26.7 million plus any construction period interest. The loan accrues interest at a rate of 1.7 percent annually. Annual principal payments are due each July 1, commencing July 1, 2020. Final payment is due July 2049. Net revenues, defined as all sewer enterprise fund revenues less operations and maintenance costs (excluding depreciation and amortization expenses), are pledged for future debt service. As of June 30, 2022, the total debt outstanding on the loan is $24,105,949.

Year Ending June 30, Principal Interest
2023 679,383 409,801
2024 690,932 398,252
2025 702,678 386,506
2026 714,624 374,560
2027 726,772 362,412
2028-2032 3,823,443 1,622,477
2033-2037 4,159,675 1,286,245
2038-2042 4,525,475 920,445
2043-2047 4,923,443 522,477
2048-2050 3,159,524 108,027
$ 24,105,949 $ 6,391,201
City of Pinole 200 394 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Appendix
Appendix
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Appendix
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Appendix – Accounting and Budget Basis, Monitoring the Budget, Fund Structure

ACCOUNTING AND BUDGET BASIS
It is a public finance best practice for the City’s budget to describe the City’s accounting basis and fund structure.

The City maintains its accounting records in accordance with Generally Accepted Accounting Principles (GAAP) and standards established by the Governmental Accounting Standards Board (GASB). Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized when both measurable and available. Expenditures are recognized when the liability is incurred. Debt service obligations are appropriated when due.

Proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recognized when earned and expenses when the liability is incurred regardless of timing of related cash flows.

The basis of budgeting is consistent with the basis of accounting discussed above.

Appropriations that are budgeted and not expensed at the end of the year lapse and revert to fund balance.

MONITORING THE BUDGET
Once adopted, the budget becomes the main internal control document used to monitor and manage the City’s financial position. The City’s budget level of control is executed at the fund level set by the City’s governing body. Requests for budget amendments are presented to the City Council and are enacted by resolution. Managers can transfer funds within their respective departments with the approval of the City Manager. Financial reports that highlight revenue and expenditure variances, some of which may require adjustments to the budget, are presented to City Council for consideration and adoption on a quarterly basis.

FUND STRUCTURE
The City uses funds to report its current financial position and the results of its operations.

Fund accounting is designed to demonstrate legal compliance and to aid in financial management by segregating transactions related to certain governmental functions of activities. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. All of the funds of the City can be divided into three categories: governmental funds, proprietary funds and fiduciary funds.

City of Pinole 203 397 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Appendix – Accounting and Budget Basis, Monitoring the Budget, Fund Structure

GOVERNMENTAL FUNDS
General Funds are used to account for all the general revenues of the City not specifically levied or collected for other City funds and the related expenditures.

Fund Number Name
100 General Fund
105 Measure S 2006 Fund
106 Measure S 2014 Fund
150 General Reserve Fund
160 Equipment Reserve Fund
Special revenue funds used to account for proceeds that are legally restricted for specific purposes.

Fund Number Name
200 Gas Tax Fund
201 Restricted Real Estate Maintenance Fund
203 Public Safety Augmentation Fund
204 Police Grants Fund
205 Traffic Safety Fund
206 Supplemental Law Enforcement Services Fund
207 Storm Water Fund
209 Recreation Fund
212 Building & Planning Fund
213 Refuse Management Fund
214 Solid Waste Fund
City of Pinole
Governmental Funds
General
Fund
Special
Revenue
Funds
Debt
Service
Funds
Capital
Projects
Funds
Proprietary Funds
Enterprise
Funds
Internal
Service
Funds
Fiduciary
Funds
Trust and
Agency
Funds
City of Pinole 204 398 of 631
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Appendix – Accounting and Budget Basis, Monitoring the Budget, Fund Structure 215 Measure J Fund
217 American Rescue Plan Act (ARPA) Fund
225 Asset Seizure-Adjudicated Fund
275 Parkland Dedication Fund
276 Growth Impact Fund
285 Housing Assets for Resale
Capital projects funds are used to account for financial resources for the acquisition or construction of facilities and other capital assets.

Fund Number Name
310 Lighting and Landscape District Fund
324 Public Facilities Fund
325 City Street Improvements
327 Parks Grants Fund
377 Arterial Rehabilitation

PROPRIETARY FUNDS
Enterprise funds are used to account for goods or services from business-type activities, such as fees charged to external users.

Fund Number Name
500 Sewer Enterprise Fund
505 Cable Access TV Fund
Internal service funds are used to account for activities that provide goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments on a cost-reimbursement basis.

Fund Number Name
525 Information Systems Fund

FIDUCIARY FUNDS
Agency funds are used to maintain records of assets and financial activities on behalf of a third party or set aside in an external trust fund for restricted purposes.

Fund Number Name
700 Section 115 Pension Trust Fund
750 Redevelopment Obligation Retirement Fund
The City receives revenue from numerous sources that are used for various expenditures for City purposes. The following are descriptions of each of the City’s revenue sources as well as the assumptions used to develop the budget projections.

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Appendix – Glossary and Acronyms

GLOSSARY
Appropriation - An authorization by the City Council to make expenditures/expenses and to incur obligations for a specific purpose within a specific time frame.

Assessed Valuation - A dollar value placed on real estate or other property by the County as a basis for levying property taxes.

Assessments- Levies that pay for improvements directly benefiting their property.

Audit - A view of the City's accounts by an independent auditing firm to substantiate fiscal year-end fund, salaries, reserves, and cash on hand.

Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures/expenses. This is not necessarily cash on hand.

Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. There are two types of bonds: General Obligation and Revenue.

Budget - A fiscal plan of financial operation listing an estimate of proposed applications or expenditures/expenses and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council.

Capital Improvement - A permanent addition to the City's assets, including the design, construction, or purchase of land, buildings, or facilities, or major renovations of same.

Capital Improvement Program - A financial plan of proposed capital improvement projects with single-and multiple-year capital expenditures/expenses.

Capital Outlay - A budget appropriation category which budgets all equipment having an estimated useful life of over one year.

City Manager's Transmittal Letter - A general discussion of the budget. The letter contains an explanation of principal budget items and summaries.

CPI - Consumer Price Index; measure of inflation in an area of consumer products.

Debt Service - Payment of the principal and interest on an obligation resulting from the issuance bonds, notes, or Certificates of Participation (COPs).

Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds.

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Appendix – Glossary and Acronyms
Deficit - An excess of expenditures or expenses over revenues (resources).

Department - An organizational unit comprised of divisions. It is the basic unit of service responsibility encompassing a broad mandate of related activities.

Depreciation- The cost allocation of tangible assets over the useful/economic life of the asset.

Division - A sub-section (or activity) within a department, which furthers the objectives of the City by providing specific services or a product.

Encumbrances - A legal obligation to pay funds, the expenditure/expense of which has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated.

Enterprise Fund - A type of fund established for the total costs of those governmental facilities and services which are operated in a manner similar to private enterprise. These programs are entirely or predominately self-supporting.

Expenditure - The actual spending of Governmental Funds set aside by appropriation.

Expense - The actual spending of Proprietary Funds (Enterprise and Internal Service Fund types) set aside by an appropriation.

Fiscal Year - A twelve-month period of time to which a budget, forecast or reporting period applies. The City of Pinole fiscal year is July 1 through June 30.

Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created.

Fund Balance - The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception.

General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. Examples of departments financed by the General Fund include the City Council, Police and others.

General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City.

Grant - Contributions, gifts of cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility.

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Appendix – Glossary and Acronyms
Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses.

Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. ISF's are self-supporting and only the expense by an ISF is counted in budget totals.

Major Fund – Governmental fund or enterprise fund reported as a separate column in the basic financial statements and subject to a separate opinion in the independent auditor’s report.

Materials, Supplies, and Services - Expenditures/expenses for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories.

Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc.

Objectives - The expected results or achievements of a budget activity.

Operating Budget - Annual appropriation of funds for on-going program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements.

Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless preempted by a higher form of law. An Ordinance has a higher legal standing than a Resolution.

Projects – Long-term investments in public facilities and infrastructure; also known as capital improvements. The amount spent may overlap from year to year until the project is completed.

Proprietary Funds- These include the enterprise (wastewater treatment and collection) and internal services (information technology and equipment reserve) funds. They are accounted for in a manner similar to businesses, measuring cost for services and including total assets and liabilities.

Redevelopment Agency- A separate legal entity created to alleviate conditions of blight, build infrastructure and promote economic development. The Agency receives property tax revenue on assessed value growth within these areas called “tax increments” to repay Agency indebtedness.

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Appendix – Glossary and Acronyms
Reimbursement - Payment of amount remitted on behalf of another party, department, or fund.

Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use.

Resolution - A special order of the City Council which has a lower legal standing than an Ordinance.

Return to Source Funds - Residual moneys from former Redevelopment Agency’s tax levy’s that are redistributed to the Cities after the Agency’s debt obligations have been paid off. These funds are non-restricted and are distributed by the State in January and July of every year.

Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year.

Revenue Bonds - A type of bonds usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities.

Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement.

Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them.

Successor Agency to the Pinole Redevelopment Agency - Trust agency formed for the purpose of reporting close-out financial activities of the former Redevelopment Agency.

Unfunded Liability - Amount of future obligations not covered by assets currently set aside for that purpose, such as accrued vacation leave payable at termination or actuarialdetermined future insurance claims.

User Fees - Charges of a voluntary nature paid by persons receiving a service in exchange for the fee (such as recreation activities or wastewater service fees).

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Appendix – Glossary and Acronyms

ACRONYMS
ABAG Association of Bay Area Government
ACFR Annual Comprehensive Financial Report
CalPERS California Public Employees’ Retirement System
CIP Capital Improvement Program
COLA Cost of Living Adjustment
CPI Consumer Price Index
CSMFO California Society of Municipal Finance Officers
EAP Employee Assistance Program
FTE Full Time Equivalent
GASB Governmental Accounting Standards Board
GFOA Government Finance Officers Association
HOPTR Homeowner’s Property Tax Rebates
LAIF Local Agency Investment Fund
LTD Long-Term Disability
NPDES National Pollution Discharge Elimination System
OPEB Other Post Employment Benefits
PALC Pinole Assisted Living Community
PERS Public Employees’ Retirement System
PEPRA Public Employees’ Pension Reform Act [of 2013]
POB Pension Obligation Bond
PPEA Pinole Police Employees Association
PRA Pinole Redevelopment Agency
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Appendix – Glossary and Acronyms
RDA Redevelopment Agency
SAFER Staffing for Adequate Fire and Emergency Response SDI State Disability Insurance
SRO School Resource Officer
UBC Uniform Building Code
VLF Vehicle License Fee
WBCC West Bay Communications Center
WCCTAC West Contra Costa Transportation Advisory Committee WCCUSD West Contra Costa Unified School District
WPCP Wastewater Pollution Control Plant
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Appendix – Financial and Investment Policies

FINANCIAL AND INVESTMENT POLICIES
The following Financial and Investment Policies are established to ensure that the City’s finances are managed in a sound and prudent manner which will (1) continue to provide for the delivery of quality services, (2) maintain and enhance service delivery as the community grows in accordance with the General Plan, (3) strive for a balanced budget annually, assuring that the City is living within our means, and (4) establish reserves necessary to meet known and unknown future obligations.

To achieve these goals, the following Financial and Investment Policies have been established. Below is a summary of the actual policies, which were last updated and approved by the City Council on May 2, 2023. The full policies can be found on the website at Financial and Investment Policies - Updated March 2023.pdf (civiclive.com).

1. Structurally Balanced Budget Policy
The annual budget will be structurally balanced whereby the operating budget will be prepared with current year expenditures funded with current year revenue. If a structural imbalance occurs, a plan will be developed and implemented to bring the budget back into structural balance.

2. Reserves Policy
The City will establish, dedicate and maintain reserves annually to meet known and estimated future obligations. The City will establish specific reserve accounts which include but are not limited to:
• General Fund Reserves for Economic Uncertainties equivalent to a minimum 10 percent or 180 days cash on hand of General Fund recurring expenditures; • Reserves for depreciation and replacement of vehicles and major equipment; • Reserves for maintenance, replacement, and renovations of facilities, parks, landscape maintenance and infrastructure.

If these reserves are used, a plan will be developed and implemented to replenish the funds used.

3. Revenue Policy – One Time (Non-Recurring) Resources
The City will strive to maintain a diversified and stable revenue base that is not overly dependent on any land use, major taxpayer, revenue type, restricted revenue, inelastic revenue, or external revenue. The General Fund Budget will be structurally in balance without relying on one-time resources such as proceeds from asset sales, debt refinancing, one-time grants, revenue spikes, budget savings and similar non-recurring revenue. Appropriate uses of one-time resources include establishing and rebuilding the General Fund Reserve, other City established reserves, or early retirement of debt, City of Pinole 213 407 of 631
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Appendix – Financial and Investment Policies
capital expenditures, reducing unfunded pension liabilities (PERS and OPEB), and other non-recurring expenditures.

4. Revenue Policy – User Fees and Charges
The City of Pinole is empowered to recapture, through fees, up to the full cost of providing specific services. Regular and consistent review of all fees is necessary to ensure that the costs associated with delivery of individual services have been appropriately identified, and that the City is fully recovering those costs. It is the City’s policy to set user fees at full cost recovery levels, except where a greater community benefit is demonstrated to the satisfaction of the City Council, or when it is not cost effective to do so. The City will recover the costs of new facilities and infrastructure necessitated by the development consistent with state law.

5. Expenditure and Budget Policy
The City will deliver service in the most efficient and cost-effective manner. This includes utilizing the services of volunteers in areas where economically viable. The budget will state the objectives of the operating programs, and identify the resources being provided to accomplish the specified objectives.

6. Debt Policy
The City will limit the use of debt so as not to place a burden on the fiscal resources of the City and its taxpayers. Long-term borrowing will be limited to capital improvements or projects that cannot be financed from current revenues. When capital projects are financed, the City will amortize the debt within a period not to exceed the expected useful life of the project. The City will limit the total debt ratio (debt guaranteed by the General Fund) to 10% or as required by bond coverage ratios.

The debt ratio is calculated by the relationship between the debt and the General Fund revenue.

7. Receivables Policy
The City will ensure the timely invoicing, monitoring, and collection of outstanding obligations owed to the City. The purpose of the is policy is to maintain appropriate oversight of all receivables and maintain sound fiscal management and accounting practices related to all receivables.

8. Grants Policy
The City departments actively pursue federal, state and other grant opportunities when deemed appropriate. Grant funding allows the City to leverage local public funds by extending and enhancing the services it offers to the community, and to introduce new initiatives.

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9. Capital Assets Policy
Purchased and donated assets meeting the City’s capitalization definition and threshold will be classified and recorded in the City’s financial records as capital assets. The value of the asset must meet the City’s capitalization threshold of $5,000 to be recorded as a capital asset.

10.Unclaimed Funds Policy
The City of Pinole will account for unclaimed funds in a manner which follows Government Code Sections 50050 through 50056. Funds that remain unclaimed for at least three (3) years will become the property of the City of Pinole after the procedures identified herein have been followed.

11.Investment Policy
The purpose of this Investment Policy is to define the parameters within which funds are to be managed. In methods, procedures, and practices, the policy formalizes the framework for the City of Pinole’s investment activities that must be exercised to ensure effective and judicious fiscal and investment management of the City’s funds.

12.Pension Investment Policy
The City of Pinole (the “City”) has established the City of Pinole Employee Benefit Pension Plan (the “Plan”), a Section 115 Trust. The goal of the Plan’s investment program is to provide a reasonable level of growth which will result in sufficient assets to offset a portion of the present and future obligations of retirement benefits provided by the California Public Employees Retirement System (“CalPERS”) for those eligible employees who meet the specified age and service requirements.

The purpose of this Pension Investment Policy is to establish a comprehensive strategy for assets invested under the Plan, and outline prudent and acceptable parameters in which pension funds are to be managed.

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Appendix – Employee Compensation and Benefits

EMPLOYEE COMPENSATION AND BENEFITS
Compensation
Employees are compensated based on job classification, which is a group of positions sufficiently similar with respect to their duties and responsibilities that: (a) the same descriptive title may be used to designate the positions allocated to the class; (b) the scope and level of duties and responsibilities are similar; (c) the same qualifications and tests of fitness may be required of all incumbents; and (d) the same salary rate or range can apply with equity under substantially the same working conditions. Salaries and wages are paid over twenty-six periods each fiscal year. Current salary and benefit schedules are available online at:
https://www.ci.pinole.ca.us/city_government/human_resources/salary__benefits.

Compensation packages include benefits, such as medical plan, dental plan, vision plan, cafeteria plan, life insurance, disability insurance, flexible benefits plan.

There are currently four union-represented groups in the City: Pinole Police Employees Association, International Association of Firefighters Local 1230, Public Employees Union – Local 1, and AFSCME Local 512.

Pension Plans
The City contributes to the California Public Employees’ Retirement System (“PERS”), a cost-sharing, multiple-employer, public employee, defined benefit, pension plan. PERS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and City ordinance.

Copies of PERS’ annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA 95814.

Funding Policy: Miscellaneous Plan participants are required to contribute 8% of their annual covered salary, while Safety Plan participants are required to contribute 9% of their annual covered salary.

The City entered into cost-sharing agreements with its union-represented and unrepresented employees whereby miscellaneous and safety employees’ total CalPERS contribution (combined Employee Contribution and Employees’ Share of the City's contribution) are capped at 15% (8% employee portion and 7% employer portion) and 15% (9% employee portion and 6% employer portion) respectively.

The City established the City of Pinole Employee Benefit Pension Plan (the “Plan”), a Section 115 Trust in July of 2018. The goal of the Plan’s investment program is to provide a reasonable level of growth which will result in sufficient assets to offset a portion of the present and future obligations of retirement benefits provided by the California Public Employees Retirement System (“CalPERS”) for those eligible employees who meet the City of Pinole 217 411 of 631
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specified age and service requirements. Assets in the Plan will seek to mitigate the impact of future rate increases from CalPERS.

Other Post-Employment Benefits
In addition to the retirement pension benefits described above, the City sponsors and administers a single-employer healthcare plan for its employees. The plan includes healthcare coverage to long-service retirees. At retirement, employees can elect Blue Shield, Kaiser, PERS Care, or PERS Choice medical coverage through the City at the City’s expense.

Employees hired before July 1, 2010 receive a City contribution toward their health premium equal that provided to current active employees. Employees hired after July 1, 2010 receive a City contribution toward their retiree health premium in an amount described by Government Code Section 22893 (the PERS vesting schedule) as shown below:

Credited Years of Service Percentage of Employer Contribution 10 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 or more 100%
Funding Policy: The City’s contribution for each retiree is capped at the Kaiser Bay Area/Sacramento family premium. The premium as of July 1, 2019 is $2,027.64 per month. The City is currently funding the benefits on a pay-as-you-go basis.

Risk Management
The City manages risk of loss related to torts, theft of, damage to, and destruction of assets, errors and omissions, injuries to employees, and natural disasters by participating in a public entity risk pool established under the Joint Exercise of Powers Act of the State of California. The City is a member of the Municipal Pooling Authority (MPA) of Northern California.

MPA provides coverage against the following types of risk of loss under the terms of the joint-powers agreement:

Type of Coverage (Deductible) Coverage Limits
Liability ($25,000) including errors and omissions for public officials $29,000,000 All Risk Fire and Property ($5,000) $1,000,000,000
Workers’ Compensation (no deductible) $50,000,000
Vehicle Physical Damage ($3,000 for Police, $2,000 all others) $250,000 City of Pinole 218 412 of 631
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Appendix – Jurisdictional Comparison

JURISDICTIONAL COMPARISON
City of Pinole City of
Hercules
City of
San Pablo
City of
El Cerrito
Form of Government Council-Manager
General Law
Council-Manager
General Law
Council-Manager
General Law
Council-Manager
General Law
Year Incorporated 1903 1900 1948 1917
Budget Comparison
General Fund Revenue 28,111,479 16,916,000 50,128,460 45,677,116 General Fund
Expenditures 28,995,141 17,394,447 50,128,458 44,865,113 Total Full Time
Equivalents (FTE) 115.61* 59 168 165.2
Sworn Personnel FTE 30** 26** 63** 73
Demographics
Population 18,244 26,297 31,301 25,484
Annual Percent
Change -1.1 1.4 -1.0 -.9
Median Age 42.8 41.7 33.1 41.8
Population per FTE 158* 446 186 154
Population per Sworn
FTE 608 1,011 497 349
Housing Units 7,114 9,340 9,963 11,125
Average Household
Size 2.79 2.87 3.34 2.44
Labor Force 9,500 14,100 13,600 13,600
Unemployment Rate 2.7% 3.4% 4.4% 3.2%
Median Household
Income $104,275 $114,124 $67,294 $116,875
Per Capita Income $46,006 $48,777 $24,049 $63,549
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Appendix – Budget Resolution
RESOLUTION NO. 2023-__

A RESOLUTION OF THE CITY OF PINOLE, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, ADOPTING THE FINAL PROPOSED FISCAL YEAR (FY) 2023/24

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole as follows:

Section 1. The Final Proposed Fiscal Year (FY) 2023/24 Operating and Capital Budget commencing July 1, 2023 and ending June 30, 2024 is hereby approved and adopted.

Section 2. That appropriations are established by fund as follows:
100 General Fund $23,459,246
105 Measure S - 2006 Fund 2,480,745
106 Measure S - 2014 Fund 8,457,717
160 Equipment Reserve Fund 205,000
200 Gas Tax Fund 1,980,986
201 Restricted Real Estate Maintenance Fund 26,000
203 Public Safety Augmentation Fund 482,009
205 Traffic Safety Fund 56,595
206 Supplemental Law Enforcement Svc Fund 339,864
207 NPDES Storm Water Fund 374,769
209 Recreation Fund 2,135,264
212 Building & Planning Fund 2,151,428
213 Refuse Management Fund 174,358
214 Solid Waste Fund 589,381
215 Measure C and J Fund 1,023,719
225 Asset Seizure-Adjudicated Fund 41,236
276 Growth Impact Fund 1,348,000
285 Housing Assets Fund 339,254
310 Lighting & Landscape District Fund 85,175
317 Pinole Valley Caretaker Fund 15,000
324 Public Facilities Fund 70,000
325 City Street Improvements Fund 2,232,004
377 Arterial Streets Rehabilitation Fund 758,624
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Appendix – Budget Resolution
500 Sewer Enterprise Fund 24,185,339
505 Cable Access TV Fund 682,056
700 Pension Trust Fund 2,295,480
750 Recognized Obligation Retirement Fund 251,177
TOTAL OPERATIONS BUDGET $76,240,427
Section 3. That the appropriations established for FY 2023/24 by fund shall be allocated to individual departments as presented in Exhibit A (Budget Summaries). In addition, the unspent balance of capital projects, grants, and encumbrances authorized in the prior fiscal year are authorized to be carried over to FY 2023/24.

Section 4. That the control point for expenditures is herein established at the department level as set forth in Exhibit A (Budget Summaries).

Section 6. That the Finance Director will prepare Quarterly Reports to the City Council reporting the budget performance to the control limits herein established.

Section 8. All positions listed in the “Budgeted Positions (FTE)” (Exhibit B) are hereby authorized positions.

PASSED AND ADOPTED this 20
th day June 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 20 th day of June, 2023.
____________________________
Heather Bell, CMC
City Clerk
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Appendix – Appropriations Limit and Resolution
DATE: JUNE 20, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: ADOPT A RESOLUTION ESTABLISHING THE FISCAL YEAR (FY) 2023/24 APPROPRIATIONS LIMIT

RECOMMENDATION
Adopt a resolution establishing the Fiscal Year (FY) 2023/24 Appropriations Limit.

BACKGROUND
On November 6, 1979, California voters passed Proposition 4 (the "Gann Limit” Spending Initiative), which added Article XIIIB to the California Constitution. The purpose of this law is to establish a limit on expenditure appropriations from tax sources that State and local governments are permitted to make in any given year.

Pursuant to Article XIIIB, the City is required to establish an annual Appropriations Limit.

The appropriations subject to limitation are based on the 1978-79 appropriations adjusted for changes in the cost of living and population.

California Government Code Section 7910 requires each local government to establish its appropriations limit by resolution for each fiscal year. Adoption of the attached resolution will approve the City of Pinole’s FY 2023/24 Appropriations Limit at $164,034,697.

REVIEW AND ANALYSIS
The factors used to compute the annual appropriations limit are: (1) either the percentage change in California per capita personal income or the percentage change in the local property tax assessment roll from the preceding year due to the addition of local nonresidential construction in the City, and (2) either the City’s own population growth or the population growth of the entire County.

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Appendix – Appropriations Limit and Resolution
Each year, the State of California Department of Finance provides data on the percentage change in California per capita personal income and the population growth of all cities and counties (attached).

In 1991, the California State Board of Equalization asked all County Assessors to compute the annual change in nonresidential new construction. For Contra Costa County, the Auditor-Controller's Office provides cities with these figures (attached).

For FY 2023/24, the respective State and County offices have provided the City with the following factors to be used in the Appropriations Limit computation:
• Change in California Per Capita Personal Income 4.44% increase • Change in Nonresidential New Construction 1.08% increase • Population Change City of Pinole 1.07% decrease
• Population Change Contra Costa County 0.36% decrease
Staff recommends that the change in California per capita personal income and change in Contra Costa County population be used to compute the City’s Appropriations Limit.

The FY 2023/24 calculation is:

Per capita personal income converted to ratio: 4.44 + 100 = 1.0444 100
Population change converted to a ratio: -0.36 + 100 = 0.9964 100
Calculation of factor: 1.0444 X 0.9964 = 1.0406
City of Pinole FY 2022/23
Appropriations Limit: $157,628,644
FY 2023/24 factor: x 1.0406
FY 2023/24 Appropriations Limit: $164,034,697
City of Pinole FY 2023/24 Appropriations
Subject to the Limit: $25,449,401
Total Appropriations Under the Limit: $138,585,296
City staff discovered that the resolution (Resolution No. 2022-49) authorizing the Appropriations Limit for the prior year (FY 2022/23) included an incorrect amount of $158,628,644 and it should have been $157,628,644, as shown above. The resolution City of Pinole 224 418 of 631
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Appendix – Appropriations Limit and Resolution
(attached) authorizing the Appropriations Limit for FY 2023/24 also includes the corrected limit for FY 2022/23.

The Appropriations Limit applies to most tax revenues including property tax, sales tax, utility users’ tax, business license tax, transient occupancy tax, and vehicle in-lieu fee. It does not apply to revenues such as fees that recover operating costs.

For FY 2023/24, the City’s annual Appropriations Limit is calculated at $164,034,697 as shown above. By law, the City’s allocation of certain types of tax revenue is not allowed to exceed this authorized spending limit. Many of the City’s revenues are not subject to the Appropriations Limit. The City of Pinole and the Successor Agency to the Pinole Redevelopment Agency tax revenues subject to the Appropriations Limit will be approximately $25,449,401. So, the City’s estimated appropriations in FY 2023/24 that are subject to the Appropriations Limit are far below the limit itself.

FISCAL IMPACT
There is no fiscal impact created by the City Council’s adoption of this resolution to authorize the City’s Appropriations Limit for FY 2023/24.

ATTACHMENTS
A – Resolution Adopting FY 2023/24 Appropriations Limit B – State of California Department of Finance Price Factor and Population Information C – HdL Coren & Cone Nonresidential New Construction, Pinole City of Pinole 225 419 of 631
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Appendix – Appropriations Limit and Resolution
RESOLUTION NO. 2023-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, APPROVING THE CITY OF PINOLE’S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023/24
WHEREAS, Article XIIIB of the Constitution of the State of California requires an Appropriations Limit for governmental agencies to be established annually; and WHEREAS, the appropriation subject to limitation for each fiscal year shall be based on the 1978-79 appropriation adjusted for changes in the per capita cost of living and population; and
WHEREAS, the implementation of Article XIIIB requires the taxing agency to determine the Appropriations Limit according to the State of California; and WHEREAS, the City of Pinole calculated its Fiscal Year 2023/24 Appropriations Limit based on the percent of change in the population of the Contra Costa County, January 1, 2022 to January 1, 2023, and the change in the State of California’s per capita personal income; and
WHEREAS, City staff discovered that the resolution (Resolution No. 2022-49) authorizing the Appropriations Limit for the prior year (Fiscal Year 2022/23) had an incorrect amount of $158,628,644 and it should have been $157,628,644.

NOW THEREFORE, BE IT RESOLVED that the Pinole City Council does hereby resolve:

1. That the growth factor has been calculated as follows:

1.0444 x 0.9964 = 1.0406

2. That said growth factor, 1.0406, shall be used to adjust the FY 2023/24 Appropriations Limit.

3. That the Appropriations Limit for 2023/24 fiscal year is hereby established as $164,034,697.

4. That the Appropriations Limit for 2022/23 fiscal year is hereby established as $157,628,644.

FURTHER, BE IT RESOLVED that the City of Pinole tax allocations for FY 2023/24 will be approximately $25,449,401, which is below the authorized spending limit of $164,034,697.

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PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 20 th
day of June 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 20 th day
of June, 2023.
____________________________
Heather Bell, CMC
City Clerk
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City of Pinole
2131 Pear Street
Pinole, CA 94564
422 of 631
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Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
General Fund (including Measure S 2006 and 2014)
Revenue
311 - Property Taxes 4,514,755 4,091,345 4,307,208 4,776,626 4,776,626 2,995,539 4,776,626 5,678,211 19% Basic 1% Property Tax 2,595,604 2,770,607 2,946,085 3,285,675 3,285,675 1,701,685 3,285,675 3,278,749 0% RPTTF and Passthrough Payments 1,919,151 1,320,738 1,361,123 1,490,951 1,490,951 1,293,854 1,490,951 2,399,462 61% 312 - Sales and Use Taxes 3,788,080 4,303,800 4,612,708 4,582,095 4,582,095 2,864,125 4,582,095 4,621,023 1% 312 - Sales and Use Taxes- Measure S 2006 1,951,039 2,309,123 2,501,974 2,451,000 2,451,000 1,602,302 2,451,000 2,486,000 1% 312 - Sales and Use Taxes- Measure S 2014 1,950,798 2,314,438 2,498,944 2,451,000 2,451,000 1,601,309 2,451,000 2,486,000 1% 313 - Utility Users Tax 1,809,832 1,939,726 2,063,773 1,934,150 1,934,150 1,739,524 2,074,092 2,085,485 8% 314 - Franchise Taxes 750,002 751,598 788,146 786,790 786,790 490,853 786,790 794,658 1% 315 - Other Taxes 826,504 795,839 929,466 852,500 852,500 731,222 852,500 903,214 6% Other Tax/Transient Occupancy Tax 444,453 446,105 487,687 440,000 440,000 331,343 440,000 453,200 3% Other Tax/Business License 382,051 349,733 441,779 412,500 412,500 399,879 412,500 450,014 9% 321 - Intergovernmental Taxes 1,952,717 2,034,203 2,108,808 2,215,948 2,215,948 1,119,272 2,215,948 2,319,918 5% 322 - Federal Grants - - - - - - - - 0%
323 - State Grants 40,193 10,951 13,847 40,000 40,000 39,804 40,000 65,882 65% 324 - Other Grants 47,026 287,768 46,937 47,026 47,026 - 47,026 47,025 0% 332 - Permits 65,987 77,991 120,780 68,700 68,700 117,628 117,628 108,700 58% 341 - Review Fees 13,730 37,139 42,210 28,000 28,000 49,174 49,174 500 -98% 342 - Other Fees 41,929 56,754 23,880 43,194 43,194 21,066 43,194 15,054 -65% 343 - Abatement Fees 46,060 3,844 5,127 36,000 36,000 22,495 36,000 33,500 -7% 351 - Fines and Forfeiture 16,874 13,166 10,411 22,050 22,050 11,467 22,050 22,050 0% 361 - Public Safety Charges 4,051 73,021 29,558 33,548 33,548 30,227 33,548 33,548 0% 361 - Public Safety Charges/Dispatch 1,255,962 1,272,567 1,447,934 1,371,560 1,371,560 1,200,101 1,371,560 1,398,991 2% 370 - Interest and Investment Income 289,324 33,339 (134,495) 150,000 150,000 96,624 150,000 150,000 0% 381 - Rental Income 89,661 86,880 96,516 89,896 89,896 65,975 89,896 89,896 0% 383 - Reimbursements 23,257 83,285 16,341 18,674 18,674 26,698 26,698 16,928 -9% 384 - Other Revenue 47,205 3,788 35,606 5,100 5,100 12,054 12,054 7,560 48% 392 - Proceeds from Sale of Property 13,855 83,209 240,182 1,000 1,000 2,760 2,760 1,000 0% 393 - Loan/Bond Proceeds 500,000 55,197 - - - - - - 0%
Revenue Total 20,038,840 20,718,970 21,805,859 22,004,857 22,004,857 14,840,218 22,231,639 23,365,143 6% 399 - Transfers In - - - - - - - -
399 - Transfers In from Section 115 Pension Fund - 1,327,427 1,061,736 2,016,612 2,016,612 - 2,016,612 2,245,480 11% 399 - Transfers In from ARPA Fund 4,090,010 4,090,010 4,071,404 4,090,010 100% Sources Total 20,038,840 22,046,397 22,867,595 28,111,479 28,111,479 18,911,622 28,338,261 25,610,623 -9% Fund: 100 - General Fund
Expenditures
Division: 110 - City Council Total: 163,703 215,352 215,904 170,496 182,496 149,921 182,496 212,212 16% Division: 111 - City Manager Total: 206,565 603,505 527,117 615,943 615,943 410,795 615,943 590,960 -4% Division: 112 - City Clerk Total: 183,241 243,065 327,468 586,347 586,347 366,780 586,347 624,354 6% Division: 113 - City Treasurer Total: 8,592 8,286 8,375 8,662 8,662 5,732 8,662 8,727 1% Division: 114 - City Attorney Total: 462,151 489,955 406,476 321,057 321,057 378,073 321,057 320,428 0% 114 - City Attorney Services 721,388 763,076 833,500 583,740 583,740 604,119 583,740 596,245 2% 114 - City Attorney Indirect Cost Allocations (259,237) (273,121) (427,024) (262,683) (262,683) (226,046) (262,683) (275,817) 5% Division: 115 - Finance Department Total: 477,675 571,900 560,362 627,847 722,847 472,619 722,847 849,436 18% Division: 116 - Human Resources Total: 430,578 292,727 377,614 768,472 768,472 514,484 768,472 888,227 16% Division: 117 - General Government Total: 1,704,538 1,387,531 1,306,126 961,955 961,955 1,068,717 1,068,717 990,238 3% Administrative Total 3,637,043 3,812,321 3,729,442 4,060,779 4,167,779 3,367,121 4,274,540 4,484,582 8% Division: 221 - Police Operations Total: 3,335,075 3,802,334 4,433,521 4,892,111 4,892,111 3,697,884 4,892,111 5,440,241 11% Division: 222 - Police Support Services Total: 908,771 1,087,828 1,118,708 1,538,502 1,538,502 922,295 1,538,502 1,494,478 -3% Division: 223 - Dispatch WBCC Total: 1,878,391 1,988,812 2,215,114 2,169,105 2,169,105 1,796,784 2,169,105 2,315,202 7% Division: 231 - Fire Total: 3,195,023 4,604,922 3,992,507 4,212,704 4,212,704 3,401,853 4,212,704 3,842,727 -9% Public Safety Total 9,317,260 11,483,896 11,759,851 12,812,422 12,812,422 9,818,816 12,812,422 13,092,647 2% Division: 341 - Administration/Engineering Total: 273,487 151,103 219,407 736,363 742,363 299,841 398,452 655,551 -12% Division: 342 - Road Maintenance Total: 28,451 32,157 62,776 212,969 212,969 58,114 99,367 625,824 194% Division: 343 - Facility Maintenance Total: 457,490 513,141 552,239 611,147 611,147 473,057 611,147 1,025,442 68% Division: 345 - Park Maintenance Total: 228,811 253,021 276,594 539,309 539,309 203,817 307,034 372,315 -31% Public Works Total 988,239 949,421 1,111,016 2,099,788 2,105,788 1,034,828 1,416,000 2,679,132 27% Division: 461 - Planning Total: 4,683 10,583 64,712 77,192 77,192 51,469 98,550 16,713 -78% Division: 465 - Code Enforcement Total: 169,010 162,921 198,324 253,452 272,452 160,040 272,452 281,912 3% Division: 466 - Economic Development Total: - - 145 176,820 176,820 78,276 124,728 306,992 74% Community Development Total 173,693 173,504 263,181 507,464 526,464 289,785 495,730 605,617 15% Division: 551 - Recreation Admin Total 253,414 454022 454,022 217,704 454,022 43,600 -90% Division: 560 - Library Services Total: - - - - - - - 182,585 100% Division: 561 - Animal Control Services Total: - - - - - - - 169,701 100% Recreation Total - - 253,414 454,022 454,022 217,704 454,022 395,886 -13% 481 - Debt Service 536,120 558,607 608,736 596,107 596,107 596,045 596,107 611,107 3% Sub-Total 14,652,356 16,977,749 17,725,639 20,530,582 20,662,582 15,324,299 20,048,821 21,868,971 6% 499 - Transfers Out 562,558 921,762 2,667,216 1,353,880 1,353,880 1,353,880 2,406,835 1,590,275 17% Expenditure Total: 15,214,914 17,899,511 20,392,855 21,884,462 22,016,462 16,678,179 22,455,656 23,459,246 7% Exhibit A
423 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 105 - Measure S 2006 Fund
Expenditures
Division: 115 - Finance Department Total: 2,246 300 475 2,450 2,450 1,367 2,450 2,450 0% Division: 221 - Police Operations Total: 1,476,686 1,443,123 1,589,658 1,718,135 1,718,135 1,016,861 1,718,135 1,697,340 -1% Division: 222 - Police Support Services Total: 330,507 - - - - - 0% Division: 223 - Dispatch WBCC Total: 1,955 - - - - - - - 0% Division: 231 - Fire Total: 1,018,699 457,612 682,546 727,182 777,182 572,427 777,182 780,955 0% Expenditure Total: 2,499,586 1,901,034 2,603,185 2,447,767 2,497,767 1,590,655 2,497,767 2,480,745 -1% Fund: 106 - Measure S 2014 Fund
Expenditures
Division: 110 - City Council Total: 46,600 5,900 - 5,900 5,900 - 5,900 - -100% Division: 114 - City Attorney Total: 27,318 - - - - - - - 0% Division: 115 - Finance Department Total: 2,246 1,356 175 2,450 2,450 1,667 2,450 2,450 0% Division: 117 - General Government Total: 692,500 666,890 692,901 718,000 718,000 718,000 718,000 783,500 9% Division: 118 - Information Systems Total: 21,748 - - 102,600 102,600 - - 3,600 -96% Administrative Total 790,412 674,146 693,076 828,950 828,950 719,667 726,350 789,550 -5% Division: 221 - Police Operations Total: 363,908 70,953 59,161 110,000 110,000 37,269 110,000 - -100% Division: 222 - Police Support Services Total: 67,734 102,505 100,690 107,606 107,606 82,274 107,606 114,852 7% Division: 223 - Dispatch WBCC Total: 25,000 - - - - - - - 0% Division: 231 - Fire Total: 301,089 367,274 425,909 574,542 574,542 452,289 574,542 948,303 65% Public Safety Total 757,731 540,731 585,760 792,148 792,148 571,832 792,148 1,063,155 34% Division: 341 - Administration/Engineering Total: - 59,825 70,077 296,518 296,518 46,938 296,518 225,317 -24% Division: 342 - Road Maintenance Total: 29,210 66,590 153,392 627,512 824,675 50,756 824,675 1,035,210 26% Division: 343 - Facility Maintenance Total: 131,848 165,352 352,421 1,298,025 1,058,655 132,459 908,655 3,356,097 217% Division: 344 - NPDES Storm Drain Total: 13,759 5,562 28,290 418,460 418,460 2,502 10,000 1,332,098 218% Division: 345 - Park Maintenance Total: 358,722 88,836 109,297 359,449 549,449 30,426 549,449 610,440 11% Division: 642 - Sewer Collections Total: - - 50,563 - - - - - 0% Public Works Total 533,539 386,165 764,039 2,999,964 3,147,757 263,081 2,589,297 6,559,162 108% Division: 461 - Planning Total: 14,030 - - 20,000 20,000 - 20,000 - 0% Division: 465 - Code Enforcement Total: 29,430 - - - - - - 0% Division: 466 - Economic Development Total: - - - - - - 20,000 0% Community Development Total 43,460 - - 20,000 20,000 - 20,000 20,000 0% Division: 551 - Recreation Administration Total: - - - - - - - 0% Division: 552 - Senior Center Total: - - 19,150 7,000 7,000 1,960 7,000 - -100% Division: 553 - Tiny Tots Total: 14,593 - - 4,850 4,850 - 4,850 15,850 227% Division: 554 - Youth Center Total: - 8,727 65 10,000 10,000 - 10,000 10,000 0% Recreation Total 14,593 8,727 19,215 21,850 21,850 1,960 21,850 25,850 18% Expenditure Total: 2,139,735 1,609,769 2,062,091 4,662,912 4,810,705 1,556,540 4,149,645 8,457,717 76% General Fund and Measure S Expenditure Total 19,854,235 21,410,314 25,058,131 28,995,141 29,324,934 19,825,374 29,103,068 34,397,708 17% General Fund and Measure S Net Results 184,605 636,083 (2,190,536) (883,662) (1,213,455) (913,751) (764,807) (8,787,085) Fund Balance, July 1 11,982,999 12,167,604 12,803,687 10,613,151 10,613,151 10,613,151 9,848,344 Fund Balance, June 30 12,167,604 12,803,687 10,613,151 9,729,489 9,399,696 9,848,344 1,061,259 Fund: 150 - General Reserve Fund
Revenue
370 - Interest and Investment Income 319,153 35,654 (249,883) - - 122,919 76,500 165,300 0% 399 - Transfers In 949,715 650,925 650,925 650,925 1,098,338 764,520 17% Revenue Total: 319,153 35,654 699,832 650,925 650,925 773,844 1,174,838 929,820 43% Expenditures
Expenditure Total:

Fund: 150 - General Reserve Net Results 319,153 35,654 699,832 650,925 650,925 773,844 1,174,838 929,820 Fund Balance, July 1 7,137,963 7,457,116 7,492,770 8,192,602 8,192,602 8,192,602 9,367,440 Fund Balance, June 30 7,457,116 7,492,770 8,192,602 8,843,527 8,843,527 9,367,440 10,297,260 424 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 160 - Equipment Reserve Fund
Revenue
384 - Other Revenue 43,459 - 0 - - - 0 0%
392 - Proceeds from Sale of Property - 17,000 0 - - - 0 0% 399 - Transfers In 85,000 85,000 85,000 85,000 85,000 85,000 85,000 150,000 76% Revenue Total: 85,000 128,459 102,000 85,000 85,000 85,000 85,000 150,000 76% Expenditures
Division: 221 - Police Operations Total: - - - - - - - 0% Division: 342 - Road Maintenance Total: 104,242 120,000 120,000 39,434 120,000 120,000 0% Division: 345 - Park Maintenance Total: - - - 80,000 80,000 - 80,000 80,000 0% Division: 461 - Planning Total: - - - 5,000 5,000 - 5,000 5,000 0% Expenditure Total: - - 104,242 205,000 205,000 39,434 205,000 205,000 0% Fund: 160 - EQUIPMENT RESERVE Net Results 85,000 128,459 (2,242) (120,000) (120,000) 45,566 (120,000) (55,000) Fund Balance, July 1 29,949 114,949 243,408 241,166 241,166 241,166 121,166 Fund Balance, June 30 114,949 243,408 241,166 121,166 121,166 121,166 66,166 Fund: 200 - Gas Tax Fund
Revenue
321 - Intergovernmental Taxes 789,998 795,113 850,633 990,635 990,635 648,347 990,635 1,033,764 4% 370 - Interest and Investment Income 18,024 1,878 (5,931) 5,000 5,000 9,626 5,000 5,000 0% 383 - Reimbursements 9,074 18,050 7,636 7,636 1,417 7,636 7,636 0% Revenue Total: 808,022 806,065 862,752 1,003,271 1,003,271 659,390 1,003,271 1,046,400 4% Expenditures
Division: 341 - Administration/Engineering Total: 2023 0 0 - 2,064 2,064 - 0% Division: 342 - Road Maintenance Total: 577,100 1,374,969 489,964 1,144,557 1,194,557 424,635 1,194,557 1,980,986 66% Expenditure Total: 577,100 1,376,992 489,964 1,144,557 1,194,557 426,699 1,196,621 1,980,986 66% Fund: 200 - Gas Tax Fund Net Results 230,922 (570,927) 372,787 (141,286) (191,286) 232,690 (193,350) (934,586) Fund Balance, July 1 696,522 927,444 356,517 729,304 729,304 729,304 535,954 Fund Balance, June 30 927,444 356,517 729,304 588,018 538,018 535,954 (398,632) Fund: 201 - Restricted Real Estate Maintenance Fund
Revenue
342 - Other Fees 475 475 475 3,175 3,175 475 3,175 3,175 0% 381 - Rental Income 3,787 34,150 - 36,816 36,816 - 36,816 36,816 0% 384 - Other Revenue - - 2,700 - - - - - 0%
Revenue Total: 4,262 34,625 3,175 39,991 39,991 475 39,991 39,991 0% Expenditures
Division: 343 - Facility Maintenance Total: 24,414 20,118 19,478 26,000 26,000 12,630 26,000 26,000 0% Expenditure Total: 24,414 20,118 19,478 26,000 26,000 12,630 26,000 26,000 0% Fund: 201 - Restricted RE Maintenance Fund Net Results (20,152) 14,507 (16,303) 13,991 13,991 (12,155) 13,991 13,991 Fund Balance, July 1 186,832 166,680 181,187 164,884 164,884 164,884 178,876 Fund Balance, June 30 166,680 181,187 164,884 178,876 178,876 178,876 192,867 Fund: 203 - Public Safety Augmentation Fund
Revenue
321 - Intergovernmental Taxes 185,306 187,448 265,501 170,266 170,266 159,520 245,094 239,353 41% 370 - Interest and Investment Income 7,117 1,269 (4,630) 2,500 2,500 5,527 2,500 2,500 0% Revenue Total: 192,423 188,717 260,870 172,766 172,766 165,047 247,594 241,853 40% Expenditures
Division: 221 - Police Operations Total: 179,741 143,643 154,595 387,365 387,365 141,766 387,365 482,009 24% Expenditure Total: 179,741 143,643 154,595 387,365 387,365 141,766 387,365 482,009 24% Fund: 203 - Public Safety Augmentation Fund Net Results 12,682 45,074 106,275 (214,599) (214,599) 23,281 (139,771) (240,156) Fund Balance, July 1 353,158 365,840 410,914 517,190 517,190 517,190 377,419 Fund Balance, June 30 365,840 410,914 517,190 302,591 302,591 377,419 137,263 Fund: 204 - Police Grants Fund
Revenue
323 - State Grants 9,197 - - - - - - 0%
324 - Other Grants 300,500 - - - - - - 0%
384 - Other Revenue - - - - - 0%
Revenue Total: 309,697 - - - - - - - 0%
399 - Transfers In - 29,428 - - - - - 0%
Sources Total 309,697 29,428 - - - - - - 0%
Expenditures
Division: 227 - Police Grants Total: 304,023 85,999 - - - - - - 0% Expenditure Total: 304,023 85,999 - - - - - - 0%
Fund: 204 - Police Grants Net Results 5,674 (56,571) - - - - - - Fund Balance, July 1 119,824 125,498 68,927 68,927 68,927 68,927 68,927 Fund Balance, June 30 125,498 68,927 68,927 68,927 68,927 68,927 68,927 425 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 205 - Traffic Safety Fund
Revenue
351 - Fines and Forfeiture 46,640 27,491 28,821 45,000 45,000 15,348 45,000 45,000 0% 370 - Interest and Investment Income 3,821 750 (2,754) 1,500 1,500 2,831 1,500 1,500 0% Revenue Total: 50,461 28,241 26,067 46,500 46,500 18,180 46,500 46,500 0% Expenditures
Division: 227 - Police Grants Total: 6,399 565 9,219 21,059 21,059 7,676 21,059 21,595 3% Division: 342 - Road Maintenance Total: - - - - - - - 35,000 100% Expenditure Total: 6,399 565 9,219 21,059 21,059 7,676 21,059 56,595 169% Fund: 205 - Traffic Safety Fund Net Results 44,062 27,676 16,848 25,441 25,441 10,504 25,441 (10,095) Fund Balance, July 1 163,240 207,302 234,979 251,826 251,826 251,826 277,267 Fund Balance, June 30 207,302 234,979 251,826 277,267 277,267 277,267 267,172 Fund: 206 - Supplemental Law Enforcement Svc Fund
Revenue
323 - State Grants 155,948 156,727 161,285 156,727 156,727 165,271 165,271 165,000 5% 370 - Interest and Investment Income 4,955 1,080 (4,472) 1,600 1,600 5,086 1,600 1,600 0% Revenue Total: 160,903 157,807 156,813 158,327 158,327 170,357 166,871 166,600 5% Expenditures
Division: 227 - Police Grants Total: 60,170 98,192 113,750 111,067 111,067 97,171 111,067 339,864 206% Expenditure Total: 60,170 98,192 113,750 111,067 111,067 97,171 111,067 339,864 206% Fund: 206 - Supplemental Law Enforcement Svc Fund Net Results 100,733 59,615 43,063 47,260 47,260 73,186 55,804 (173,264) Fund Balance, July 1 168,604 269,337 328,953 372,015 372,015 372,015 427,819 Fund Balance, June 30 269,337 328,953 372,015 419,275 419,275 427,819 254,555 Fund: 207 - NPDES Storm Water Fund
Revenue
321 - Intergovernmental Taxes 259,103 260,430 255,408 253,272 253,272 154,312 253,272 253,272 0% 332 - Permits - - - - - 1,200 - - 0%
370 - Interest and Investment Income (190) 51 884 150 150 (775) 150 150 0% 384 - Other Revenue - - - - - - 0%
Revenue Total: 258,913 260,480 256,292 253,422 253,422 154,737 253,422 253,422 0% Expenditures
Division: 117 - General Government Total: 2,222 - 0 0 - - 0 0% Division: 342 - Road Maintenance Total: 10000 12,005 12,005 - 12,005 13,693 14% Division: 344 - NPDES Storm Drain Total: 289,103 272,838 287,082 324,933 324,933 232,230 324,933 361,076 11% Expenditure Total: 289,103 275,059 297,082 336,938 336,938 232,230 336,938 374,769 11% Fund: 207 - NPDES Storm Water Fund Net Results (30,190) (14,579) (40,791) (83,516) (83,516) (77,493) (83,516) (121,347) Fund Balance, July 1 46,622 16,432 1,853 (38,938) (38,938) (38,938) (122,454) Fund Balance, June 30 16,432 1,853 (38,938) (122,454) (122,454) (122,454) (243,801) Fund: 209 - Recreation Fund
Revenue
Division: 551 - Recreation Administration Total: 13,104 19,603 48,737 70,268 77,268 11,358 77,268 82,981 7% Division: 552 - Senior Center Total: 270,294 26,358 103,253 216,130 167,050 123,570 167,050 169,290 1% Division: 553 - Tiny Tots Total: 110,474 41,022 124,659 172,021 138,539 111,101 138,539 141,596 2% Division: 554 - Youth Center Total: 26,713 2,592 2,451 17,855 4,787 6,259 6,259 13,500 182% Division: 555 - Day Camp Total: 14,406 5,014 11,887 7,560 7,560 5,799 7,560 - -100%
Division: 556 - Performing Arts Total: 2,630 - 587 - - - - - 0% Division: 557 - Swim Center Total: 31,407 63,959 95,420 63,500 82,500 38,140 82,500 82,500 0% Division: 558 - Memorial Hall Total: 10,982 3,649 3,308 10,316 10,316 - 10,316 - -100%
Division: 559 - Tennis Total: 674 204 289 350 200 110 200 - 0% Revenue Total: 480,684 162,400 390,592 558,000 488,220 296,335 489,691 489,867 0% 399 - Transfers In 522,254 624,721 950,998 675,831 675,831 730,831 1,158,775 799,131 18% 399 - Transfers In from Section 115 Pension Fund - 7,334 0% Sources Total 1,002,938 794,455 1,341,590 1,233,831 1,164,051 1,027,166 1,648,466 1,288,997 11% Expenditures
Division: 117 - General Government Total: 7,980 7,987 7,549 - - 5,358 5,358 - 0% Division: 551 - Recreation Administration Total: 187,153 273,358 532,479 694,990 713,850 399,357 589,094 825,617 16% Division: 552 - Senior Center Total: 438,540 201,229 399,599 579,673 715,143 374,884 495,420 626,187 -12% Division: 553 - Tiny Tots Total: 133,396 102,241 141,106 174,421 175,135 117,629 175,135 193,758 11% Division: 554 - Youth Center Total: 140,656 110,557 111,936 247,067 241,921 108,825 141,181 335,802 39% Division: 555 - Day Camp Total: 2,087 20,453 25,228 74,116 74,616 25,236 74,616 - -100% Division: 556 - Performing Arts Total: 221 - - - - - - - 0% Division: 557 - Swim Center Total: 81,400 88,099 137,822 126,917 153,900 103,605 153,900 153,900 0% Division: 558 - Memorial Hall Total: 10,587 13,214 5,162 14,200 14,200 5,820 14,200 - -100% Division: 559 - Tennis Total: 6,359 6,300 4,385 6,650 5,050 2,618 5,050 - -100% Expenditure Total: 1,008,380 823,437 1,365,264 1,918,034 2,093,815 1,143,332 1,653,954 2,135,264 2% Fund: 209 - Recreation Fund Net Results (5,442) (28,982) (23,674) (684,203) (929,764) (116,165) (5,487) (846,267) Fund Balance, July 1 63,585 58,144 29,162 5,488 5,488 5,488 0 Fund Balance, June 30 58,144 29,162 5,488 (678,716) (924,277) 0 (846,266) 426 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 212 - Building & Planning Fund
Revenue
315 - Other Taxes 2 - - - - - - - 0%
323 - State Grants - 225,000 225,000 - 225,000 40,000 -82% 332 - Permits 310,704 264,128 480,430 2,427,800 551,383 249,793 551,383 477,883 -13% 341 - Review Fees 353,919 205,875 356,319 1,020,000 1,061,242 353,794 1,061,242 404,669 -62% 342 - Other Fees 63,816 31,877 65,442 1,036,000 331,278 102,291 331,278 425,288 28% 343 - Abatement Fees - 19,600 19,600 - 19,600 - -100%
344 - Impact Fees 1,443 572 87,049 87,049 402 87,049 30,636 -65% 351 - Fines and Forfeitures - - - - - 6,065 6,065 20,000 100% 370 - Interest and Investment Income 12,265 (422) 3,072 7,000 7,000 (12,542) 7,000 7,000 0% 383 - Reimbursements 7,360 - - - - 32 32 - 0%
384 - Other Revenue (449) - - 6,000 6,000 - 6,000 6,000 0% Revenue Total: 747,616 502,902 905,836 4,828,449 2,288,552 699,835 2,294,648 1,411,477 -38% 399 - Transfers In - 192,000 481,051 - - - - - 0%
Sources Total 747,616 694,902 1,386,887 4,828,449 2,288,552 699,835 2,294,648 1,411,477 -38% Expenditures 0
Division: 461 - Planning Total: 431,016 422,064 749,792 1,183,849 1,183,849 752,809 1,183,849 926,742 -22% Division: 462 - Building Inspection Total: 645,050 565,540 1,035,536 1,226,944 1,143,045 693,037 1,143,045 1,224,340 7% Division: 465 - Code Enforcement Total: - - 0%
Expenditure Total: 1,076,066 987,604 1,785,329 2,410,793 2,326,894 1,445,846 2,326,894 2,151,083 -8% Fund: 212 - Building & Planning Net Results (328,450) (292,702) (398,442) 2,417,656 (38,342) (746,011) (32,246) (739,606) Fund Balance, July 1 486,839 158,389 (134,313) (532,755) (532,755) (532,755) (565,001) Fund Balance, June 30 158,389 (134,313) (532,755) 1,884,901 (571,097) (565,001) (1,304,607) Fund: 213 - Refuse Management Fund
Revenue
323 - State Grants 111,950 66,635 66,826 60,060 60,060 46,444 60,060 60,060 0% 370 - Interest and Investment Income 7,176 1,008 (1,768) 6,000 6,000 1,136 6,000 6,000 0% 392 - Proceeds from Sale of Property - - - - - - 0%
Revenue Total: 119,125 67,643 65,058 66,060 66,060 47,580 66,060 66,060 0% Expenditures
Division: 344 - NPDES Storm Drain Total: - -
Division: 346 - Waste Reduction Total: 93,143 210,444 106,591 167,825 167,825 94,690 108,605 174,358 4% Expenditure Total: 93,143 210,444 106,591 167,825 167,825 94,690 108,605 174,358 4% Fund: 213 - Refuse Management Fund Net Results 25,983 (142,801) (41,533) (101,765) (101,765) (47,110) (42,545) (108,298) Fund Balance, July 1 309,195 335,178 192,376 150,843 150,843 150,843 108,298 Fund Balance, June 30 335,178 192,376 150,843 49,078 49,078 108,298 0 Fund: 214 - Solid Waste Fund
Revenue
323 - State Grants 28,327 - - - - - 0%
370 - Interest and Investment Income 27,628 5,804 (20,738) 8,000 8,000 24,244 8,000 8,000 0% 383 - Reimbursements 375,749 347,367 386,514 360,000 360,000 321,043 360,000 360,000 0% Revenue Total: 403,377 353,171 394,103 368,000 368,000 345,287 368,000 368,000 0% Expenditures
Division: 342 - Road Maintenance Total: 2239.74 194240.94 257778 257,778 67,475 257,778 164,381 -36% Division: 343 - Facility Maintenance Total: 45,700 - - - - - - 0% Division: 345 - Parks Maintenance Total: - 425,000 125,000 - 125,000 425,000 240% Expenditure Total: - 47,940 194,241 682,778 382,778 67,475 382,778 589,381 0% Fund: 214 - Solid Waste Fund Net Results 403,377 305,231 199,862 (314,778) (14,778) 277,812 (14,778) (221,381) Fund Balance, July 1 1,154,755 1,558,131 1,863,362 2,063,224 2,063,224 2,063,224 2,048,446 Fund Balance, June 30 1,558,131 1,863,362 2,063,224 1,748,446 2,048,446 2,048,446 1,827,065 Fund: 215 - Measure C and J Fund
Revenue
323 - Federal Grants - - - - - 2,463 - - 0%
323 - State Grants - - - - - - - 722,619 100%
324 - Other Grants 405,252 390,147 470,247 382,848 382,848 21,965 382,848 421,638 10% 370 - Interest and Investment Income 23,857 6,297 (23,256) 8,000 8,000 20,515 8,000 8,000 0% Revenue Total: 429,109 396,444 446,991 390,848 390,848 44,943 390,848 1,152,257 195% Expenditures
Division: 117 - General Government Total: 48,930 49,664 - - - - - 0% Division: 341 - Administration/Engineering Total: 82,819 111,905 118,988 186,999 186,999 99,872 186,999 195,466 5% Division: 342 - Road Maintenance Total: 18,651 - 10,073 450,881 455,881 116,444 455,881 826,253 81% Division: 343 - Facility Maintenance Total: - 2,000 2,000 - 2,000 2,000 0% Expenditure Total: 101,471 160,835 178,725 639,880 644,880 216,316 644,880 1,023,719 59% Fund: 215 - Measure C and J Fund Net Results 327,638 235,609 268,266 (249,032) (254,032) (171,374) (254,032) 128,538 Fund Balance, July 1 1,493,934 1,821,573 2,057,182 2,325,448 2,325,448 2,325,448 2,071,416 Fund Balance, June 30 1,821,573 2,057,182 2,325,448 2,076,416 2,071,416 2,071,416 2,199,954 427 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 216 - Rate Stabilization Fund
Revenue
370 - Interest and Investment Income - - (2,216) - - 2,194 2,194 - 0% 383 - Reimbursements - 31,171 17,499 15,000 15,000 - 15,000 15,000 0% 399 - Transfers In - 153,505 - - - - - 0 0%
Revenue Total: - 184,676 15,283 15,000 15,000 2,194 17,194 15,000 0% Expenditures
Division: 117 - General Government Total: - - - - - 0%
Expenditure Total: - - - - - - - - 0%
Fund: 216 - Rate Stabilization Fund Net Results - 184,676 15,283 15,000 15,000 2,194 17,194 15,000 Fund Balance, July 1 - - 184,676 199,959 199,959 199,959 217,153 Fund Balance, June 30 - 184,676 199,959 214,959 214,959 217,153 232,153 Fund: 217 - American Rescue Plan Act Fund
Revenue
322 - Federal Grants - - 533,606 2,302,505 2,302,505 4,071,404 4,071,404 - -100% Revenue Total: - - 533,606 2,302,505 2,302,505 4,071,404 4,071,404 - -100% Expenditures
Division: 117 - General Government Total: - - 533,606 4,090,010 4,090,010 4,071,404 4,071,404 - -100% Expenditure Total: - - 533,606 4,090,010 4,090,010 4,071,404 4,071,404 - -100% Fund: 217 - American Rescue Plan Act Fund Net Results - - - (1,787,505) (1,787,505) - - - Fund Balance, July 1 - - - - - - -
Fund Balance, June 30 - - - (1,787,505) (1,787,505) - - Fund: 225 - Asset Seizure-Adjudicated Fund
Revenue
351 - Fines and Forfeiture 5,000 545 - - - - - - 0%
370 - Interest and Investment Income 2,139 235 (766) - - 430 430 0 0% Revenue Total: 7,139 779 (766) - - 430 430 - 0%
Expenditures
Division: 221 - Police Operations Total: 23,079 - 29,000 58,231 58,231 16,348 16,348 41,236 -29% Expenditure Total: 23,079 - 29,000 58,231 58,231 16,348 16,348 41,236 -29% Fund: 225 - Asset Seizure-Adjudicated Fund Net Results (15,940) 779 (29,766) (58,231) (58,231) (15,918) (15,918) (41,236) Fund Balance, July 1 102,502 86,562 87,341 57,576 57,576 57,576 41,658 Fund Balance, June 30 86,562 87,341 57,576 (655) (655) 41,658 422 Fund: 226 - CASp Certification and Training Fund
Revenue
342 - Other Fees 7,282 6,668 8,172 - - 7,005 7,500 - 0% Revenue Total: 7,282 6,668 8,172 - - 7,005 7,500 - 0%
Expenditures
Division: 462 - Building Total: - - - 0 0 - 0%
Expenditure Total: - - - - - - - - 0%
Fund: 226 - CASp Certification and Training Fund Net Results 7,282 6,668 8,172 - - 7,005 7,500 - Fund Balance, July 1 13,467 20,749 27,417 35,590 35,590 35,590 43,090 Fund Balance, June 30 20,749 27,417 35,590 35,590 35,590 43,090 43,090 Fund: 275 - Parkland Dedication Fund
Revenue
344 - Impact Fees 26,227 16,027 - 1,293,134 (0) - (0) - 0% 370 - Interest and Investment Income 1,506 351 (8,595) - - - - - 0% Revenue Total: 27,733 16,378 (8,595) 1,293,134 (0) - (0) - 0% Expenditures
Division: 344 - NPDES Storm Drain Total:

Division: 345 - Park Maintenance Total: 799 - - - - - (22,654) - 0% Expenditure Total: 799 - - - - - (22,654) - 0%
Fund: 275 - Parkland Dedication Fund Net Results 26,934 16,378 (8,595) 1,293,134 (0) - 22,654 - Fund Balance, July 1 (57,371) (30,437) (14,059) (22,654) (22,654) (22,654) (0) Fund Balance, June 30 (30,437) (14,059) (22,654) 1,270,480 (22,654) (0) (0) Fund: 276 - Growth Impact Fund
Revenue
344 - Impact Fees 33,716 32,090 2,452,573 1,608,476 493,000 13,414 493,000 1,039,594 111% 370 - Interest and Investment Income 1,842 477 (10,748) - - 29,842 - - 0% Revenue Total: 35,557 32,567 2,441,826 1,608,476 493,000 43,256 493,000 1,039,594 111% Expenditures
Division: 343 - Facility Maintenance Total: - - - - - - - 425,000 100% Division: 344 - NPDES Storm Drain Total: - - - 58,000 58,000 - 58,000 58,000 0% Division: 345 - Park Maintenance Total: - - - - - - - 265,000 100% Division: 642 - Sewer Collection Total: - - - - - - - 600,000 100% Expenditure Total: - - - 58,000 58,000 - 58,000 1,348,000 2224% Fund: 276 - Growth Impact Fund Net Results 35,557 32,567 2,441,826 1,550,476 435,000 43,256 435,000 (308,406) Fund Balance, July 1 191,875 227,432 259,999 2,701,825 2,701,825 2,701,825 3,136,824 Fund Balance, June 30 227,432 259,999 2,701,825 4,252,300 3,136,824 3,136,824 2,828,419 428 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
Actual Thru
Mar-22
FY 2021/22
Projected
Year-end
FY 2022/23
Proposed
Prop to Rev
Percent
Change
Fund: 285 - Housing Assets Fund
Revenue
342 - Other Fees - - - - - - - 0%
370 - Interest and Investment Income 62,291 7,374 (44,948) 50,000 50,000 61,280 50,000 50,000 0% 381 - Rental Income - - - - - - 0%
384 - Other Revenue 750 - 41,492 - - - - - 0%
392 - Proceeds from Sale of Property - - - - - - 0%
393 - Loan/Bond Proceeds 44,892 52,715 11,658 867,883 867,883 7,783 867,883 5,000 -99% Revenue Total: 107,933 60,089 8,202 917,883 917,883 69,062 917,883 55,000 -94% Expenditures
Division: 461 - Planning Total: 47,382 53,436 53,436 38,169 53,436 60,373 13% Division: 464 - Housing Administration Total: 69,688 44,092 50,199 274,039 335,249 69,717 335,249 278,881 -17% Expenditure Total: 69,688 44,092 97,581 327,475 388,685 107,886 388,685 339,254 -13% Fund: 285 - Housing Assets for Resale Net Results 38,245 15,998 (89,379) 590,408 529,198 (38,824) 529,198 (284,254) Fund Balance, July 1 7,781,270 7,819,515 7,835,513 7,746,133 7,746,133 7,746,133 8,275,331 Fund Balance, June 30 7,819,515 7,835,513 7,746,133 8,336,541 8,275,331 8,275,331 7,991,077 Fund: 310 - Lighting & Landscape District Fund
Revenue
321 - Intergovernmental Taxes 39,746 42,525 49,768 56,411 56,411 28,741 56,411 56,411 0% 383 - Reimbursements 14,839 - 7,500 7,500 - 7,500 7,500 0% 399 - Transfers In - - - - - - 0%
Revenue Total: 39,746 57,364 49,768 63,911 63,911 28,741 63,911 63,911 0% Expenditures
Division: 347 - Landscape & Lighting PVR North Total: 18,297 19,545 22,221 32,315 32,315 19,694 32,315 39,795 23% Division: 348 - Landscape & Lighting PVR South Total: 19,875 34,055 20,389 29,810 29,810 8,668 29,810 45,380 52% Expenditure Total: 38,172 53,599 42,611 62,125 62,125 28,362 62,125 85,175 37% Fund: 310 - Lighting & Landscape Districts Net Results 1,575 3,765 7,157 1,786 1,786 379 1,786 (21,264) Fund Balance, July 1 30,613 32,188 35,953 43,110 43,110 43,110 44,896 Fund Balance, June 30 32,188 35,953 43,110 44,896 44,896 44,896 23,632 Fund: 317 - Pinole Valley Caretaker Fund
Revenue
381 - Rental Income 15,000 11,250 - 15,000 15,000 - 15,000 15,000 0% Revenue Total: 15,000 11,250 - 15,000 15,000 - 15,000 15,000 0% Expenditures
Division: 345 - Park Maintenance Total: 15,360 11,268 656 15,055 15,055 - - 15,002 0% Expenditure Total: 15,360 11,268 656 15,055 15,055 - - 15,002 0% Fund: 317 - Pinole Valley Caretaker Fund Net Results (360) (18) (656) (55) (55) - 15,000 (2) Fund Balance, July 1 51 (309) (327) (983) (983) (983) 14,017 Fund Balance, June 30 (309) (327) (983) (1,038) (1,038) 14,017 14,015 Fund: 324 - Public Facilities Fund
Expenditures
Division: 343 - Facility Maintenance Total: 50 3,356 - 60,000 60,000 - 60,000 60,000 0% Division: 345 - Park Maintenance Total: 10,000 10,000 - 10,000 10,000 0% Expenditure Total: 50 3,356 - 70,000 70,000 - 70,000 70,000 0% Fund: 324 - Public Facilities Fund Net Results (50) (3,356) - (70,000) (70,000) - (70,000) (70,000) Fund Balance, July 1 545,055 545,005 541,649 541,649 541,649 541,649 471,649 Fund Balance, June 30 545,005 541,649 541,649 471,649 471,649 471,649 401,649 Fund: 325 - City Street Improvements Fund
Revenue
322 - Federal Grants - - 336,189 - - 146,416 - 41,394 100% 323 - State Grants 535 149,002 20,292 97,747 97,747 2,046 97,747 - -100% 324 - Other Grants - - 268,486 1,303,463 1,303,463 42,760 1,303,463 1,773,289 36% 351 - Fines and Forfeiture 18 - 160 - - - - - 0%
383 - Reimbursements 1,417 - - - (1,417) - - 0%
399 - Transfers In 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 0% Revenue Total: 250,553 400,419 875,127 1,651,210 1,651,210 439,806 1,651,210 2,064,683 25% Expenditures
Division: 342 - Road Maintenance Total: 45,622 448,469 569,001 1,706,213 1,706,213 127,626 1,706,213 2,232,004 31% Expenditure Total: 45,622 448,469 569,001 1,706,213 1,706,213 127,626 1,706,213 2,232,004 31% Fund: 325 - City Street Improvements Net Results 204,930 (48,050) 306,126 (55,003) (55,003) 312,180 (55,003) (167,321) Fund Balance, July 1 1,089,984 1,294,914 1,246,864 1,552,990 1,552,990 1,552,990 1,497,987 Fund Balance, June 30 1,294,914 1,246,864 1,552,990 1,497,987 1,497,987 1,497,987 1,330,666 429 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 327 - Parks Grants (Measure WW) Fund
Revenue
323 - State Grants - - - 189,758 189,758 - - 189,758
370 - Interest and Investment Income 533 83 (285) - - 49 - - Revenue Total: 533 83 (285) 189,758 189,758 49 - 189,758 Expenditures
Division: 345- Park Maintenance Total: - - - 189,758 189,758 47,721 189,758 - -100% Expenditure Total: - - - 189,758 189,758 47,721 189,758 - -100% Fund: 327 - Parks Grants (Measure WW) Fund Net Results 533 83 (285) - - (47,672) (189,758) 189,758 Fund Balance, July 1 24,904 25,437 25,521 25,236 25,236 25,236 (164,522) Fund Balance, June 30 25,437 25,521 25,236 25,236 25,236 (164,522) 25,236 Fund: 377 - Arterial Streets Rehabilitation Fund
Revenue
322 - Federal Grants 41,275 - - - 541,462 - 0%
383 - Reimbursements - - - - - - 0%
399 - Transfers In 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 0% Revenue Total: 250,000 250,000 291,275 250,000 250,000 250,000 791,462 250,000 0% Expenditures
Division: 342 - Road Maintenance Total: 125,202 236,007 1,029,962 810,312 810,312 61,674 85,988 758,624 -6% Expenditure Total: 125,202 236,007 1,029,962 810,312 810,312 61,674 85,988 758,624 -6% Fund: 377 - Arterial Streets Rehabilitation Fund Net Results 124,798 13,993 (738,687) (560,312) (560,312) 188,326 705,474 (508,624) Fund Balance, July 1 649,783 774,582 788,574 49,887 49,887 49,887 755,361 Fund Balance, June 30 774,582 788,574 49,887 (510,425) (510,425) 755,361 246,737 Fund: 500 - Sewer Enterprise Fund
Revenue
344 - Impact Fees - - - - - - - 0%
363 - Sewer Enterprise Charges 7,093,734 7,414,842 7,764,868 8,266,176 8,266,176 4,709,624 8,266,176 9,154,209 11% 370 - Interest and Investment Income 277,807 44,066 (196,765) 100,000 100,000 194,443 100,000 100,000 0% 383 - Reimbursements 22,234 3,046 - - - - - 0%
384 - Other Revenue 366 - - - - - 0%
392 - Proceeds from Sale of Property 67,262 - - - - - 0% Revenue Total: 7,371,541 7,481,142 7,638,777 8,366,176 8,366,176 4,904,067 8,366,176 9,254,209 11% 399 - Transfers In from Section 115 Pension Fund - - 0% Sources Total 7,371,541 7,481,142 7,638,777 8,366,176 8,366,176 4,904,067 8,366,176 9,254,209 11% Expense
Division: 117 - General Government Total: 16,365 16,643 12,191 - - 16,369 16,369 - 0% Division: 641 - Sewer Treatment Plant/Shared Total: 3,979,819 4,355,345 4,718,679 6,229,371 6,289,371 3,325,563 6,289,371 9,791,938 56% Division: 642 - Sewer Collections Total: 906,883 1,055,212 1,295,873 3,417,629 3,487,629 893,056 3,487,629 12,785,925 267% Division: 643 - Sewer Projects/Shared Total: - 4,275 - - - - - - 0% Division: 644 - WPCP Equipment/Debt Service Total: 612,491 621,332 596,719 1,611,624 1,611,624 522,440 1,611,624 1,607,476 0% Expense Total: 5,515,558 6,052,806 6,623,463 11,258,624 11,388,624 4,757,427 11,404,993 24,185,339 112% Fund: 500 - Sewer Enterprise Fund Net Results 1,855,983 1,428,336 1,015,314 (2,892,448) (3,022,448) 146,639 (3,038,817) (14,931,130) Fund Balance, July 1 17,898,838 19,754,821 21,183,157 22,198,471 22,198,471 22,198,471 19,159,654 Fund Balance, June 30 19,754,821 21,183,157 22,198,471 19,306,023 19,176,023 19,159,654 4,228,524 Fund: 505 - Cable Access TV Fund
Revenue
314 - Franchise Taxes 28,833 25,359 21,934 52,972 52,972 14,367 25,000 52,972 0% 365 - Cable TV Charges 191,537 223,342 216,837 316,956 316,956 162,424 316,956 316,956 0% 370 - Interest and Investment Income - - 1,297 - - - - - 0% 383 - Reimbursements 341 - - - - - - 0%
384 - Other Revenue 3,000 - - 5,000 5,000 - 5,000 5,000 0% 399 - Transfers In 147,804 174,853 197,184 160,124 160,124 105,124 187,577 160,124 0% Revenue Total: 371,175 423,895 437,252 535,052 535,052 281,914 534,533 535,052 0% 399 - Transfers In from Section 115 Pension Fund - - - 0% Sources Total 371,175 423,895 437,252 535,052 535,052 281,914 534,533 535,052 0% Expense
Division: 119 - Cable Access TV Total: 374,875 391,792 306,964 444,432 444,432 252,449 372,789 473,459 7% Division: 120 - Cable Access-Community Services Total: - 4,642 4,642 47 90 1,713 -63% Division: 121 - Cable Access-Contract Services Total: 132,383 197,707 197,707 119,103 156,427 206,884 5% Expense Total: 374,875 391,792 439,347 646,780 646,780 371,599 529,306 682,056 5% Fund: 505 - Cable Access TV Net Results (3,700) 32,104 (2,095) (111,728) (111,728) (89,685) 5,227 (147,004) Fund Balance, July 1 (31,535) (35,235) (3,132) (5,227) (5,227) (5,227) (0) Fund Balance, June 30 (35,235) (3,132) (5,227) (116,956) (116,956) (0) (147,004) Fund: 525 - Information Systems Fund
Revenue
393 - Debt Proceeds - - 95,874 - - - - - 0%
399 - Transfers In - - 196,169 - - - - - 0%
Sources Total - - 292,043 - - - - - 0%
Expense
Division: 118 - Information Systems Total: 795,641 702,008 792,558 1,449,406 1,791,006 882,440 1,791,006 1,552,663 -13% 461 - Indirect cost allocations (795,641) (702,008) (696,684) (1,449,406) (1,791,006) (875,626) (1,791,006) (1,552,663) -13% Expense Total: - - 95,874 - - 6,814 - - 0%
Fund: 525 - Information Systems Net Results: - - 196,169 - - (6,814) - - Fund Balance, July 1 (196,169) (196,169) (196,169) 0 0 0 0 Fund Balance, June 30 (196,169) (196,169) 0 0 0 0 0
430 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – All Funds
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
Actual Thru
Mar-23
FY 2022/23
Projected
Year-end
FY 2023/24
Proposed
Prop to Rev
Percent
Change
Fund: 700 - Pension Fund
Revenue
370 - Interest and Investment Income 1,010,988 2,792,382 (2,248,500) 1,140,017 1,140,017 518,409 492,464 837,168 100% 399 - Transfers In 0 0 0 0 - 0 0%
Revenue Total: 1,010,988 2,792,382 (2,248,500) 1,140,017 1,140,017 518,409 492,464 837,168 100% Expense
Division: 115 - Finance Total: - - - 40,000 40,000 58,546 60,000 50,000 25% Division: 117 - General Government Total: 81,434 86,587 87,037 - - - - - 0% Sub-Total: 81,434 86,587 87,037 40,000 40,000 58,546 60,000 50,000 0% 499 - Transfers Out - 1,352,111 1,061,736 2016612 2,016,612 - 2,016,612 2,245,480 11% Expense Total: 81,434 1,438,698 1,148,773 2,016,612 2,056,612 58,546 2,016,612 2,295,480 12% Fund: 700 - Pension Fund Net Results 929,554 1,353,684 (3,397,273) 1,100,017 (916,595) 459,863 (1,524,148) (1,458,312) Fund Balance, July 1 17,159,258 18,088,811 19,442,495 16,045,223 16,045,223 16,045,223 14,521,075 Fund Balance, June 30 18,088,811 19,442,495 16,045,223 17,145,240 15,128,628 14,521,075 13,062,763 Fund: 750 - Recognized Obligation Retirement Fund
Revenue
311 - Property Taxes 250,000 265,900 6,220,857 250,000 250,000 171,210 250,000 250,000 0% 370 - Interest and Investment Income 82,725 3,185 (27,548) - - 14,814 14,814 - 0% 392 - Proceeds from Sale of Property 342,326 - - - - - 0% 393 - Loan/Bond Proceeds 14,452 12,681 5,131 5,000 5,000 - 5,000 5,000 0% 399 - Transfers In - - (839,901) - - - - - 0%
Revenue Total: 347,176 281,766 5,700,865 255,000 255,000 186,024 269,814 255,000 0% Expense
Division: 463 - Successor Agency to RDA Total: 300,640 352,370 1,008,557 227,378 227,378 4,617,016 227,378 251,177 10% Expense Total: 300,640 352,370 1,008,557 227,378 227,378 4,617,016 227,378 251,177 10% Fund: 750 - Recognized Obligation Retirement Fund Net Results 46,536 (70,603) 4,692,309 27,622 27,622 (4,430,992) 42,436 3,823 431 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

GENERAL GOVERNMENT
Management Analyst 1.00 0.00 0.00 0.00 0.00
Total Full-Time Equivalents (FTEs) 1.00 0.00 0.00 0.00 0.00

NON-SWORN
Administrative Secretary 1.00 1.00 1.00 1.00 1.00
Community Safety Specialist 1.00 1.00 1.00 1.00 1.00
Community Service Officer 0.96 0.96 2.00 2.00 2.00
Crossing Guards, part-time/temporary 0.50 0.25 0.25 0.25 0.25 Dispatcher 11.00 11.00 11.00 10.00 10.00
Lead Dispatcher 1.00 1.00 1.00 2.00 2.00
Police Property Specialist 1.00 1.00 1.00 1.00 1.00
Police Records Specialist 2.00 2.00 2.00 2.00 2.00
Sub-total Non-Sworn 18.46 18.21 19.25 19.25 19.25
Total Full-Time Equivalents (FTEs) 46.46 46.21 47.25 49.25 49.25 Exhibit B
432 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

NON-SWORN
Management Analyst 1.00 1.00 1.00 1.00 0.00
Sub-total Non-Sworn 1.00 1.00 1.00 1.00 0.00
Total Full-Time Equivalents (FTEs) 15.00 15.00 17.00 17.00 0.00

COMMUNITY DEVELOPMENT
Development Services Director/City Engineer 0.50 0.50 0.00 0.00 0.00 Community Development Director 0.00 0.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 1.00
Senior Building Inspector 1.00 1.00 1.00 0.00 0.00
Building Official 0.00 0.00 0.00 1.00 1.00
Building Inspector 0.00 1.00 1.00 0.00 0.00
Building Inspector I/II 0.00 0.00 0.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 0.00 0.00
Code Enforcement Officer I/II 0.00 0.00 0.00 1.00 1.00
Permit Technician 2.00 2.00 2.00 0.00 0.00
Permit Technician I/II 0.00 0.00 0.00 2.00 2.00
Development Services Technician 0.00 0.00 0.00 0.50 0.50 Total Full-Time Equivalents (FTEs) 5.50 6.50 7.00 7.50 7.50 433 of 631
Fiscal Year (FY) 2023/24 Operating and Capital Budget
Revenue and Expenditure Summaries – Budgeted Positions
Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

COMMUNITY SERVICES DEPARTMENT

CITY COUNCIL
REPORT
9M
DATE: June 20, 2023
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: NEIL H. GANG, POLICE CHIEF

MATT AVERY, LIEUTENANT

ERIC CASHER, CITY ATTORNEY
SUBJECT: RESOLUTION APPROVING A TRI-CITY POLICE DISPATCH

SERVICES AND CAD/RMS AGREEMENT BETWEEN THE CITIES OF

PINOLE, HERCULES, AND SAN PABLO AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE AGREEMENT

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving a Tri-City Police Dispatch Services and CAD/RMS Agreement between the cities of Pinole, Hercules and San Pablo, and authorize the City Manager to execute the Agreement.

BACKGROUND
The City of Pinole has provided Police Dispatch services to the City of Hercules for over 30 years. Since 1999, all of the West Contra Costa County cities and Kensington have received Police Records Management (CAD/RMS) services from the City of Richmond under a consortium agreement. These services continued to be provided under the terms of the consortium agreement beyond its expiration in June 2014.

Effective July 1, 2017, the City of Richmond ceased providing CAD/RMS services under the terms of the consortium, but made Dispatch services available on a contract fee for service basis. The City of San Pablo was one such client of the City of Richmond.

Thereafter, the member cities explored alternative service models. The City of Pinole expressed an interest in providing Dispatch services to the other agencies. The City of San Pablo expressed an interest in providing CAD/RMS services to the other agencies.

Out of those initial discussions it was determined that San Pablo would join Pinole’s West Bay Communications Center for Dispatch services, and Pinole and Hercules would join San Pablo’s new CAD/RMS services pursuant to the terms of a five year TriCity Dispatch Services and CAD/RMS Agreement.

On May 2, 2017, the Pinole City Council received a presentation and unanimously approved the proposed Tri-City Dispatch Services and CAD/RMS Agreement with an initial term of July 1, 2017 through June 30, 2022 and an option for a five year extension. 435 of 631
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The 2017 Agreement nullified the prior agreement for dispatch services with the City of Hercules.

Upon expiration of the 2017 Tri-City Dispatch Services and CAD/RMS Agreement, the parties agreed to extend the term for one additional year such that the agreement expires June 30, 2023. The extension was made in efforts to allow the parties time to negotiate revised terms.

The proposed Resolution seeks City Council approval of the revised Tri-City Dispatch Services and CAD/RMS Agreement for dispatch and CAD/RMS with the City of Pinole, Hercules and San Pablo. The current agreement reflects the review, discussions, and agreements reached between the Staff of each City, including their respective City Attorneys.

DISCUSSION
Representatives of the three cities agree that maintaining a Tri-City model for Dispatch and CAD/RMS services is beneficial to the agencies. It allows each of the agencies to realize an aggregate annual operating expenditure savings and provide enhanced services.

As part of the discussions between the three cities, much time was spent on determining the revised allocation of costs. Details of the agreed upon formula are included in Exhibits C and D of the Agreement, but in brief the new allocation formula results in a reduction of Pinole’s contribution from 32% to 28.29%, with Hercules paying 21.91% and San Pablo paying 49.80%. This formula is being utilized to allocate annual operational costs, while removing the initial one-time start-up costs at the initial formation of the consortium in 2017.

The remaining terms of the proposed Tri-City Dispatch Agreement are substantively similar to the 2017 agreement with some minor revisions including, removal of language regarding the start-up of the consortium (both the server and IT side of with San Pablo and the dispatch center expansion for Pinole) and added clarifying language in regard to special operations (see Exhibit A related to Hercules and San Pablo’s duties and responsibilities). The City of Pinole will continue to provide dispatch services by operation of its West Bay Communications Center (WBCC). Pinole shall be responsible for coordinating routine maintenance and hardware support for the WBCC and its related equipment. Pinole shall also coordinate any maintenance provided under any third-party vendor agreements related to hardware or software with Hercules and San Pablo to pay their share of maintenance costs. The City of San Pablo shall be responsible for supporting and maintaining the Tri-City CAD/RMS systems and its interoperability between sites consisting of the San Pablo, Pinole and Hercules Police Departments. The supported systems will consist of CAD, RMS, Mobile, VPN, and CLETS messaging. The City of San Pablo is responsible for the operation, maintenance, service, repair, with Pinole and Hercules to pay their share under the terms of the agreement.
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June 20, 2023

FISCAL IMPACT
The City will incur annual operating expenditures under the proposed Tri-City Dispatch Agreement of approximately $655,182.65 out of the total $2,315,951.41, with an estimated 5% increase per fiscal year. The details of the estimated Dispatch and CAD/RMS costs are included in the Agreement as Exhibits C and D.

ATTACHMENTS
A. Resolution
Exhibit A – Tri-City Dispatch Services and CAD/RMS Agreement 437 of 631
1 RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE APPROVING A

TRI-CITY POLICE DISPATCH SERVICES AND CAD/RMS AGREEMENT BETWEEN

THE CITIES OF PINOLE, HERCULES, AND SAN PABLO AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City of Pinole has been providing Police Dispatch services to the City of Hercules for over 30 years; and
WHEREAS, since 1999 all of the West Contra Costa County cities, and Kensington, received Police Records Management (CAD/RMS) services from the City of Richmond under a consortium agreement which expired in June 2014 and continued through July 1, 2017; and
WHEREAS, the City of Pinole, City of San Pablo and City of Hercules subsequently agreed upon an alternative service model for Dispatch and CAD/RMS services wherein the City of San Pablo receives Dispatch services from the City of Pinole, and Pinole and Hercules receive CAD/RMS services from the City of San Pablo; and
WHEREAS, the parties negotiated the Scope of Services and terms for payment of one-time costs and annual operating expenditures for Dispatch and CAD/RMS services, and entered into a written agreement pursuant to the terms and conditions of the Tri-City Dispatch Services and CAD/RMS Agreement for the initial term July 1, 2017 through June 30, 2022, with an option to extend the term for a five-year period; and WHEREAS, the parties desire to enter into a revised Tri-City Dispatch Services and CAD/RMS Agreement.

NOW, THEREFORE BE IT RESOLVED, that the Pinole City Council does hereby approve the Tri-City Dispatch and CAD/RMS Agreement Effective July 1, 2023, and authorizes the City Manager to execute the Agreement in substantially the form attached as Exhibit 1, with any non-substantive changes approved by the City Attorney.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 20th day of June, 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ATTACHMENT A
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2 I hereby certify that the foregoing resolution was introduced, passed, and adopted on the 20th day of June, 2023.
____________________________
Heather Bell, CMC
City Clerk
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TRI-CITY DISPATCH SERVICES AND CAD/RMS AGREEMENT
EFFECTIVE JULY 1, 2023
This Dispatch Services and Computer Aided Dispatch / Records Management Systems (“CAD/RMS”) Agreement (hereinafter “Agreement”) is made and entered into by and among the CITY OF PINOLE, a municipal corporation (hereinafter, “Pinole”), the CITY OF HERCULES, a municipal corporation (hereinafter "Hercules"), and the CITY OF SAN PABLO, a municipal corporation (hereinafter "San Pablo”). Pinole, Hercules and San Pablo may be collectively referred to herein as the “Parties.”

RECITALS
A. WHEREAS, Pinole, Hercules and San Pablo wish to continue consolidated dispatching services to provide better services to the respective police departments and communities; and
B. WHEREAS, Pinole operates a communications center referred to herein as the West Bay Communications Center (“WBCC”), that operates 24 hours per day; and C. WHEREAS, Hercules does not operate and has elected not to operate a police dispatch communications center and desires to continue to contract for police dispatch and communications services with Pinole; and
D. WHEREAS, San Pablo does not operate and has elected not to operate a police dispatch communications center and desires to continue to contract for police dispatch and communications services with Pinole; and
E. WHEREAS, San Pablo provides consolidated Computer Aided Dispatch/Records Management Systems (“CAD/RMS”) to Pinole and Hercules; and F. WHEREAS, San Pablo includes dispatch services for Contra Costa College Police District at the Contra Costa Community College campus only; and G. WHEREAS, continued consolidation of Dispatch services and CAD/RMS services will enhance deployment and communication during critical incidents for the three cities and updated and compatible technology will improve the interoperability of the three cities; and
H. WHEREAS, consolidation of these services will continue to result in economies of scale, cost savings and increased efficiencies for the three cities; and I. WHEREAS, under a consolidation staffing model for these services as agreed to by the Parties, the Cities agree to pay costs in proportion to the “Formula Model,” which is shared by Parties as more fully described in Exhibits C & D.

EXHIBIT A
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NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND

CONDITIONS IDENTIFIED HEREIN, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. SCOPE OF SERVICES. Pinole shall perform the services (“Dispatch Services”) described in Exhibit “A,” attached hereto and incorporated herein by reference, in accordance with the terms and conditions contained in this Agreement on behalf of Hercules and San Pablo. San Pablo shall perform the CAD/RMS services (“CAD/RMS Services”) described in Exhibit “B” attached hereto and incorporated herein by reference, in accordance with the terms and conditions contained in this Agreement on behalf of Hercules and Pinole.

2. TERM.
2(A) Effective Date. This Agreement shall become effective on July 1, 2023 (the “Effective Date”). It is understood that the Parties have begun, and will continue upon execution of this Agreement, to take steps to have Pinole provide the Dispatch Services to Hercules and San Pablo and San Pablo to provide CAD/RMS Services to Hercules and Pinole.
2(B) Termination Date. The term of the Agreement shall begin on the Effective Date and end on June 30, 2028 (“Termination Date”). The Parties agree that should there be mutual agreement, the term of the Agreement may be extended for another five (5) year period. Any extension shall be confirmed in a writing signed by all Parties.

3. TERMINATION.
3(A) Termination without Cause. In order to terminate any services under this Agreement for convenience, a Party shall deliver written notice to the other Parties of its intent to terminate. Such written notice shall be provided at least eighteen (18) months prior to termination, unless another time period otherwise is agreed in writing by all Parties. The termination shall be effective eighteen (18) months from the effective date of service of the notice, or such longer time as determined in writing by the Parties.
3(B) Termination for Cause. If a Party fails to cure any material breach, following notice and opportunity to cure as set forth in Section 18, any other Party, upon written notice, may terminate this Agreement for cause. The termination shall be effective not less than ninety (90) days from the effective date of service of the notice or such longer time as determined by the Parties. 3(C) Licenses. During the term of this Agreement, San Pablo will to continue to maintain all licenses for CAD/RMS Services to better coordinate with the software provider. All costs and responsibility for data conversion upon termination for convenience shall be the responsibility of the terminating Party. All costs and responsibility for data conversion upon termination for 441 of 631
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cause shall be the responsibility of the defaulting Party. 3(D) Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

4. COSTS.
4(A) Dispatch Services Costs. In consideration of Pinole’s performance of the services described in Section 1 and Exhibit A, Hercules and San Pablo shall pay, pursuant to Section 5 below, for the services rendered under this Agreement using the “Formula Model” allocation of the annual WBCC budget, which estimated costs are further detailed in Exhibit C, which is attached hereto and incorporated herein. Budgeted costs will be trued up to actual costs after each fiscal year-end close. Hercules and San Pablo will receive a detailed billing for their proportionate share of the trued-up expenses. In the event actual costs are lower than budget, overpayments shall be provided as credit to the appropriate entity on its next quarterly invoice.

Each year in March, Pinole shall provide an estimate of the following year’s costs to all Parties to plan for anticipated expenses/savings in that year. Costs will be charged according to the estimate provided by Pinole for each year.

4(B) CAD/RMS Services Costs. In consideration of San Pablo’s performance of the services described in Section 1 and Exhibit B, Hercules and Pinole shall pay, pursuant to Section 5 below, for the services rendered under this Agreement, which estimated costs are further detailed in Exhibit D, which is attached hereto and incorporated herein. These costs include the costs paid by San Pablo on a yearly basis to license, operate, maintain, and upgrade the CAD/RMS systems used by the Parties to provide computer aided dispatching services and records management; the cost for radio, voice, and data communications lines, circuits, and equipment among the three cities; staff; and the cost for mapping and GIS services, if any. Budgeted costs will be trued up to actual costs after each fiscal year-end close. Hercules and Pinole will receive a detailed billing for their proportionate share of the trued-up expenses. In the event that actual costs are lower than budget, overpayments shall be provided as credit to the appropriate entity on its next quarterly invoice.

Each year in March, San Pablo shall provide an estimate of the following year’s costs to all Parties to plan for anticipated expenses in that year. Costs will be charged according to the estimate provided by San Pablo for each year. 4(C) Technology Replacement/Upgrade Fund. The Parties shall also pay into a fund for the replacement and upgrade for technology as described in more detail in Exhibit D. If a Party terminates participation in CAD/RMS Services pursuant to this Agreement, the terminating Party shall receive a pro-rata refund of the Fund balance based on the formula detailed in Exhibit D. 442 of 631
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5. PAYMENT.
5(A) Pinole shall send quarterly invoices (October 15, January 15, April 15 and July 15) to Hercules and San Pablo which shall include the Dispatch Services budgeted costs for the prior three (3) months. Hercules and San Pablo shall pay Pinole the quarterly invoices within thirty (30) calendar days of receipt of the invoice. After thirty (30) calendar days, payment shall be considered late and a default under Section 18 of this Agreement. Dispatch Services costs are set forth in more detail in Exhibit C.
5(B) San Pablo shall send quarterly invoices (October 15, January 15, March 15 and July 15) to Hercules and Pinole which shall include the CAD/RMS Services budgeted costs for the prior three (3) months. Hercules and Pinole shall pay San Pablo the quarterly invoices within thirty (30) calendar days of receipt of the invoice. After thirty (30) calendar days, payment shall be considered late and a default under Section 18 of this Agreement. The CAD/RMS services costs and supporting costs are set forth in more detail in Exhibit D.
5(C) To provide all Parties with a reasonable opportunity to provide input regarding budgetary impacts, Pinole and San Pablo shall promptly notify the other Parties in advance about the costs of any equipment and/or supplies reasonably necessary for maintenance and/or continuation of Dispatch Services, in the case of Pinole, or CAD/RMS Services, in the case of San Pablo, that are not included in the estimated costs described in sections 4(A) or 4(B), except where providing such advance notice would result in negative operational impacts. Pinole and San Pablo shall issue invoices to the Parties based on the “Formula Model” for such equipment and supply costs. After thirty (30) calendar days from receipt of such invoices, payment shall be considered late and a default under Section 18 of this Agreement.

6. COMPUTER-AIDED DISPATCHING AND RECORDS MANAGEMENT SYSTEMS.

San Pablo will purchase software upgrades and the appropriate number of licenses for the CAD/RMS applications, including licensed ancillary modules, to the multiagency versions of the software and pay all implementation costs related to the software system upgrade, including hardware, to enable the software and staff to provide CAD/RMS services to the Parties. The costs for these upgrades shall be borne by the Parties as set forth in Sections 4 and 5 of this Agreement.

7. HIRING OF ADDITIONAL STAFF. Following notice to the other Parties, a Party determining that additional staff is needed in order to perform services required by this Agreement may hire new staff. New hires for Dispatch Services will be exclusively employees of Pinole and subject to Pinole rules and regulations, which includes a training and probationary period. New hires for CAD/RMS Services will be exclusively employees of San Pablo and subject to San Pablo rules and regulations, which includes a training and probationary period.

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representatives of Pinole, Hercules, and San Pablo respectively for purposes of administration of this Agreement. The City Managers, or their designees, shall meet quarterly or more often as needed to discuss issues pertaining to:
• Annual budget, and unforeseen expenditure changes;
• Operational issues, including changes to service delivery; • Technical issues related to information technology and system components; and
• Dispatch operational issues related to field unit reporting and system status management.

In addition, there shall be a technical/user group that consists of representatives from each Party that will meet at least quarterly.

9. ADDITIONAL USERS.
10(A)The Parties acknowledge and agree that Pinole reserves the right to provide Dispatch Services to other agencies, without the consent of Hercules and San Pablo as long as such service does not increase the annual cost to either Hercules or San Pablo, or impose any associated one-time/on-boarding costs.

If Pinole provides dispatch services to another agency resulting in lower Dispatch Service Costs as established in this Agreement, the proportional cost for Hercules and San Pablo will be adjusted accordingly. If the costs would increase, then this Agreement would need to be amended pursuant to mutual written agreement of all Parties.
10(B) The Parties acknowledge and agree that San Pablo reserves the right to provide CAD/RMS Services to other agencies, without the consent of Hercules and Pinole, as long as such service does not increase the annual cost to either Hercules or Pinole, or impose of any associated one-time/on-boarding costs.

If San Pablo provides CAD/RMS services to another agency resulting in lower CAD/RMS Service Costs as established in this Agreement, the proportional cost for Hercules and Pinole will be adjusted accordingly. If the costs would increase, then this Agreement would need to be amended pursuant to mutual written agreement of all Parties.

10. NONDISCRIMINATION. The Parties shall comply with all applicable federal, state, and local laws regarding nondiscriminatory employment practices, whether or not said laws are expressly stated in this Agreement. The Parties shall not discriminate against any employee or applicant because of race, color, religious creed, national origin, physical disability, mental disability, medical condition, marital status, sexual orientation, or sex.

11. COMPLIANCE WITH LAW. The Parties shall comply with all applicable legal requirements including all federal, state, and local laws (including local ordinances and resolutions), whether or not said laws are expressly stated in this Agreement.
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12. INSURANCE.

The Parties recognize that they are all members of a memorandum of coverage against claims, lawsuits and damages from a common joint powers authority known as the Municipal Pooling Authority (“MPA”). If any third-Party files a claim or lawsuit against any Party in connection with the performance of obligations under this Agreement, the receiving Party shall immediately notify MPA and the other Parties. If such claim or lawsuit represents a covered event as defined by MPA, the Parties acknowledge that MPA will provide a common defense unless there is a conflict (see Section 13 regarding indemnity). The terms of this section will not preclude the Parties from requesting the dispute resolution procedures in this Agreement. If any Party is no longer a member of MPA, then the Parties recognize that there will be a need to amend the Agreement, which may include requiring evidence of acceptable insurance or self-insurance.

13. INDEMNIFICATION.
13(A) Mutual Indemnification. Each Party shall indemnify, hold harmless, and defend the other parties (including their elected and appointed officials, officers, agents and employees) from and against any and all claims (including all litigation, demands, damages, liabilities, costs, and expenses, and including court costs and attorney’s fees) resulting or arising from that Party’s performance, or failure to perform, under this Agreement. 13(B) Copyright and Patent Indemnification. Claims that trigger Pinole and San Pablo’s responsibility under Section 13 shall include any claims against the respective city that the software resulting from the provision of Services pursuant to the attached Exhibits A or B, Scope of Services, infringe any patent, copyright, or accidental or intentional violation of a trade secret or other intellectual property of a third Party not included in this Agreement.

Pinole and/or San Pablo shall, in its reasonable judgment and at its option and expense: (i) obtain for the Parties the right to continue using the Software; or
(ii) replace or modify the Software so that it becomes non-infringing while giving equivalent performance. Pinole and San Pablo shall not have any liability for a claim alleging that any Software infringes a patent or copyright if the alleged infringement is the result of a modification of source code made by a Party without the software licensor’s consent.
14(C) Records Requests and Litigation Holds. The Parties shall develop procedures and forms for notifying Pinole and/or San Pablo to provide records needed to respond to a Public Records Act request or subpoena, or retain records due to a potential or actual claim or litigation. The Parties recognize that significant requests are beyond the anticipated budget and may require adjustments to the costs for Dispatch Services or CAD/RMS Services. It is the responsibility of the requesting Party to ensure that it receives the requested records. Once the records have been provided, it is the responsibility of the requesting Party to secure and maintain those 445 of 631
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records.

14. FORCE MAJEURE. If by reason of force majeure any Party is unable in whole or in part to perform the obligations under this Agreement, such Party shall not be in default during the continuance of such inability. The term "force majeure" as used herein shall mean the following: acts of God; strikes, lockouts or other industrial disturbances; acts of public enemies; orders or restraints of any kind of the government of the United States or of the State or any of their departments, agencies or officials, or any civil or military authority; insurrections, riots, landslides, earthquakes, fires, storms, droughts, floods, explosions, breakage or accident to machinery, transmission pipes or canals; or any other cause or event not reasonably within the control of such Party. For the avoidance of doubt, force majeure shall not include the novel coronavirus COVID-19 pandemic.

15. RELATIONSHIP OF THE PARTIES. It is expressly understood that no agency, employee, partnership, joint venture or other separate entity is established by the Agreement.

16. ADDITIONAL DOCUMENTS AND AGREEMENTS. The Parties agree to cooperate in the execution of any additional agreements, documents, policies and procedures, which may be required to carry out the terms of this Agreement.

17. DEFAULT. If any Party (“demanding Party”) has a good faith belief that another Party (“defaulting Party”) is not complying with the terms of this Agreement, the demanding Party shall schedule a meeting of the City Managers of all Parties and other staff as deemed necessary to discuss the potential default within 14 days of the demanding Party’s request unless otherwise agreed in writing by all Parties.

If after such pre-default meeting, the demanding Party still has a good faith belief that the defaulting Party is not complying with the terms of this Agreement, the demanding Party shall give written notice of the default (with reasonable specificity) to the defaulting Party, and demand the default to be cured within ten days of the notice. If (a) the defaulting Party fails to cure the default within ten days of the notice, or, (b) if more than ten days are reasonably required to cure the default and the defaulting Party fails to give adequate written assurance of due performance within ten days of the notice, then (c) the demanding Party may terminate this Agreement upon written notice to the other Parties as set forth in Section 3 (B).

18. CONTINUOUS SERVICE DELIVERY.
18(A)Pinole agrees that there is a public health and safety obligation to assist Hercules and San Pablo in every effort to ensure uninterrupted and continuous service delivery in the event of a material breach, even if Pinole disagrees with the alleged determination of material breach. Accordingly, Pinole will continue to provide services under this Agreement during any dispute resolution process. Additionally, in the event that any Party terminates services under this Agreement for any reason, Pinole shall cooperate with the Party in its transition to a new service provider. 446 of 631
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18(B) San Pablo agrees that there is a public health and safety obligation to assist Hercules and Pinole in every effort to ensure uninterrupted and continuous service delivery in the event of a material breach, even if San Pablo disagrees with the alleged determination of material breach. Accordingly, San Pablo will continue to provide services under this Agreement during any dispute resolution process. Additionally, in the event that any Party terminates services under this Agreement for any reason, San Pablo shall cooperate with the Party in its transition to a new service provider.

19. WARRANTY.
19(A) Pinole provides the hardware, software, and ancillary systems without any warranty or condition, expressed or implied. Pinole specifically disclaims any implied warranties of title, merchantability, fitness for a particular purpose, and non-infringement. Hercules and San Pablo acknowledge that the systems may not operate totally without interruption. Pinole makes no representations, warranties, or guarantees regarding uptime for the systems.

Pinole agrees to pursue remedies through the vendor for the systems for all software problems arising from software provided by the vendor. Remedies for problems arising that are caused by circumstances outside of the vendor's control (network connection issues, user errors, hardware failures, etc.) shall be pursued by Pinole until a resolution is achieved. If a total or partial failure should occur, Pinole Police dispatch shall continue to dispatch for Hercules and San Pablo using whatever manual methods may be necessary and provide the same level of service they would for Pinole Police. 19(B) San Pablo provides the hardware, software, and ancillary systems without any warranty or condition, expressed or implied. San Pablo specifically disclaims any implied warranties of title, merchantability, fitness for a particular purpose, and non-infringement. Hercules and Pinole acknowledge that the systems may not operate totally without interruption. San Pablo makes no representations, warranties, or guarantees regarding uptime for the systems. San Pablo agrees to pursue remedies through the vendor for the systems for all software problems arising from software provided by the vendor. Remedies for problems arising that are caused by circumstances outside of the vendor's control (network connection issues, user errors, hardware failures, etc.) shall be pursued by San Pablo until a resolution is achieved, unless such circumstance is related to the equipment, hardware or software of the Party not the services provided by San Pablo under this Agreement.

20. OPERATIONAL CONCERNS OR COMPLAINTS.

The Parties shall attempt to resolve operational concerns or complaints in the most expeditious manner. If necessary, these concerns or complaints shall be documented and forwarded through the complaining Party’s chain of command in the Police Department and then brought to the attention of the Police Chief of the involved Party.
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If there are concerns or complaints regarding a particular employee or contractor for services related to this Agreement, those shall be addressed first verbally to the Police Sergeant/Dispatch Supervisor liaison for the Party employing or engaging the particular employee/contractor. If the particular employee is not a Police Department employee, then the Police Sergeant/Dispatch Supervisor will coordinate with the appropriate supervisor or Department Head.

If the matter cannot be resolved informally, the complaining Party may be asked to put those complaints in writing, addressed to the Police Chief for that particular employee or contactor, who shall respond to all complaints in writing within three (3) weeks of receipt of any written complaint regarding the status thereof, and shall continue to update the complaining Party with the status thereof every forty-five (45) days until disposition. It is the intent of the Parties that all complaints be resolved within ninety (90) days of receipt.

If the concern is causing immediate harm or is hazardous to Officer safety, it will be brought to the attention of the appropriate Watch Commander for immediate action, as well as any necessary documentation.

21. DISPUTE RESOLUTION.
21(A) In the event that a Party disputes any provision or interpretation of or performance under this Agreement, including cost of service or billing, or contends there has been a material breach of the Agreement, the affected Parties shall meet to attempt to resolve the dispute. Disputes not resolved at the City Manager and Police Chief (or his/her designee) level may be escalated by giving written notice to the other affected Party of the need to proceed with non-binding mediation. It is the Parties’ intention to avoid the cost of litigation and to resolve any issues that may arise amicably if possible. 21(B) Within ten (10) business days from the effective date, pursuant to Section 22, of written notice from one Party to the other indicating that a dispute is to be mediated, the Parties shall mutually select one person from the Judicial Arbitration and Mediation Services (“JAMS”) or other mediation service provider, who shall mediate the dispute. The Parties should select a qualified professional with expertise in the subject matter of the dispute. If the Parties are unable to mutually agree upon a mediator within fourteen (14) business days following the notice, the Parties shall each designate one person as a mediator within twenty (20) business days following the notice. 21(C) These designated mediators shall mutually select another mediator (also a qualified professional with expertise in the subject of the dispute) within twenty (20) business days of the notice, who shall mediate the dispute. The mediation shall be completed within thirty (30) business days of the appointment of the mediator. The mediation shall be conducted in accordance with the discretion of the mediator; however, if the mediator is unable to resolve the dispute within thirty (30) business days and the Parties do not agree to an extension of time, 448 of 631
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the mediator shall submit specific and written recommendations for full resolution of the dispute within ten (10) business days thereafter. The Parties shall consider the written recommendations of the mediator. 21(D) The fees and expenses of the one selected mediator shall be divided equally between or among the affected Parties, but otherwise each Party shall be responsible for its own costs and expenses. The above deadlines shall be enforced unless extensions are mutually agreed upon by the Parties or granted by the mediator for good cause shown.

21(E) No Party shall be permitted to file a legal action without first requesting mediation and making a good faith attempt to reach a mediated settlement.

Should litigation be commenced, each Party shall be responsible for its own attorneys’ fees and costs and not entitled to collect such fees and costs from another Party.

22. NOTICES. All notices required or contemplated by this Agreement shall be in writing and shall be delivered to the respective Party’s City Manager, with a copy to the City Attorney, as set forth in this section. Communications shall be deemed to be effective upon the first to occur of: (a) actual receipt by a Party’s Authorized Representative, or (b) actual receipt at the address designated below, or (c) three (3) working days following deposit in the United States Mail of registered or certified mail sent to the address designated below. The Authorized Representative of either Party may modify their respective contact information identified in this section by providing notice to the other Party.

TO: City of Pinole TO: City of Hercules
Attn: City Manager Attn: City Manager
2131 Pear Street 111 Civic Drive
Pinole, CA 94537 Hercules, CA 94547
TO: City of San Pablo
Attn: City Manager
1000 Gateway Avenue
San Pablo, CA 94806

23. HEADINGS. The heading titles for each paragraph of this Agreement are included only as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the interpretation of the Agreement.

24. SEVERABILITY. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this Section shall not be applied to the extent that it would result in a frustration of the Parties’ intent under this Agreement.

25. GOVERNING LAW, JURISDICTION, AND VENUE. The interpretation, validity, 449 of 631
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and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Contra Costa.

26. ASSIGNMENT AND DELEGATION. This Agreement, and any portion thereof, shall not be assigned or transferred, nor shall any of the Parties’ duties be delegated, without the written consent of the other Party. Any attempt to assign or delegate this Agreement without the written consent of the other Parties shall be void and of no force or effect. Consent by a Party to one assignment shall not be deemed to be consent to any subsequent assignment.

27. SUCCESSORS. This Agreement shall bind and inure to the benefit of all successors and assigns of the Parties and any associates in interest, and their respective directors, officers, agents, servants, and employees, and the successors and assigns of each of them, separately and collectively.

28. MODIFICATIONS. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by the Parties.

29. WAIVERS. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

30. CONFLICTS. If any conflicts arise between the terms and conditions of this Agreement and the terms and conditions of the attached exhibits or any documents expressly incorporated, the terms and conditions of this Agreement shall control.

31. ENTIRE AGREEMENT. This Agreement, including all documents incorporated herein by reference, comprises the entire integrated understanding among the Parties concerning the services described herein. This Agreement supersedes all prior negotiations, agreements, and understandings regarding this matter, whether written or oral. The documents incorporated by reference into this Agreement are complementary; what is called for in one is binding as if called for in all.

32. SIGNATURES. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective the Cities. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.
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IN WITNESS WHEREOF, Pinole, Hercules and San Pablo do hereby agree to the full performance of the terms set forth herein.

CITY OF PINOLE CITY OF HERCULES
_________________/_________ _______________/_____________ By: Andrew Murray Date By: Dante Hall Date
Title: City Manager Title: City Manager
ATTEST: ATTEST:
_____________/_____________ ___________________/ _________ By: Heather Bell Date By: Eibleis Melendez Date
City Clerk City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
_____________/_____________ ___________________/__________ By: Eric Casher Date By: Patrick Tang Date
Title: City Attorney Title: City Attorney
CITY OF SAN PABLO ATTEST:
________________/_________ _____________________/__________ By: Matt Rodriguez Date By: Dorothy Gantt Date
Title: City Manager Title: City Clerk
APPROVED AS TO FORM:
________________________/ _______
By: Teresa L. Stricker Date
Title: City Attorney
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EXHIBIT “A”

DISPATCH SERVICES PLAN

SCOPE OF SERVICES
The scope of services to be provided hereunder shall include the following:

Priority of Dispatch Services shall be allocated equally among the Parties and according to this Agreement.

Calls-for-service received by the WBCC will be dispatched without unreasonable delay as long as the respective parties patrol personnel are available. A reasonable delay may only occur in the event of multiple concurrent emergencies or some other critical event.

Following the dispatching of the call-for-service, dispatch personnel will continue to obtain information as it is made available by the calling Party. Information shall be relayed to the responding Police personnel as expeditiously as possible.

Pinole, Hercules, and San Pablo repeaters will receive broadcast of ‘BOLOs,” also known as “be-on-the-look-out-for.”
Repeat of radio traffic, referred to as “echo” dispatching, will take place during incidents affecting officer safety or other emergency situations.

WBCC will comply with state or national systems requirements for immediate input of stolen, stored or recovered vehicles, firearms, runaways, and/or missing persons information, and shall send urgent teletype information as needed during non-business hours.

Status checks on police personnel, verified in-service, operating via a mobile or portable radio in the field will be made at five (5) minute intervals whenever possible during vehicular or pedestrian stops, or on hazardous calls dispatched by WBCC.

The WBCC will accept inquiries from field personnel, verified in-service, via mobile or portable radio, or at the scene of a call-for-service, pertaining to general information requests, including, but not limited to, Alpha, DMV, warrants, or criminal history.

The WBCC will assign a case file number to a report initiated by field personnel.

WBCC will answer incoming calls-for-service received via the dedicated 911 telephone lines or the seven (7) digit, 510-724-1111, emergency lines (including “call box” and “emergency box” calls) and all calls that rollover to either of these lines after business hours. The Hercules and San Pablo Police Department business lines will not be mechanically forwarded to Pinole at any time.

Hercules and San Pablo will be provided with a data connection allowing the downloading of Computer Aided Dispatch (hereinafter “CAD”) information into Hercules and San Pablo Police Department RMS computers. As each call is completed, this information can be immediately and automatically downloaded to the Hercules and San Pablo computers, allowing Hercules 452 of 631
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and San Pablo to produce appropriate reports. Appropriate CAD generated reports available for the Pinole Police Department are available for Hercules and San Pablo staff to produce but Pinole will also provide such reports to Hercules and San Pablo when respective Hercules and San Pablo staff are not available or due to urgency upon request and in the same manner and time frame as for the Pinole Police Department.

Police field staff will be notified of any and all calls-for-service requiring an emergency response by Fire personnel in Hercules or San Pablo that Pinole is made aware of. For the purposes of this section, odor complaints from refineries or other sources and calls relating to hazardous wastes and materials are considered “calls-for-service requiring an emergency response.” As required by law, the WBCC shall have a CLETS terminal available. This terminal shall be maintained by the Pinole Police Department on a twenty-four (24) hour basis, and information required during non-business hours shall be provided to field units as necessary.

The WBCC shall also notify other City services needed for response, including public utilities, outside agency personnel for 11-99 or immediate mutual aid assistance, and/or other services needed in conjunction with a call-for-service under investigation. The WBCC will notify Hercules and San Pablo City service personnel after hours for emergencies and matters that are other than routine service calls.

Twenty-four (24) hour recordings of WBCC communication transmissions, both radio (recorded on equipment maintained by the East Bay Regional Communication Authority (EBRCSA)) and telephones will be made. Copies of these transmissions are available upon request to Pinole Police representative overseeing the WBCC or designee; copies will be made available without charge within seven (7) working days from the date of request.

Standard of Performance. Pinole shall perform all services required pursuant to this Agreement in a professional manner and in accordance with the Dispatch Manual of Protocols and with federal, state and local laws. All recordings and tapes shall be of reasonable quality normally associated with emergency dispatch services.

Hercules and San Pablo’s Duties and Responsibilities. Prior to making changes, upgrades, or adding communications equipment, services, and/or technologies that impact Dispatch Services and/or radio communication, Hercules and San Pablo shall notify the Pinole Police representative overseeing the WBCC in writing at least 60 days’ prior to installation and/or activation. Pinole shall raise any objections over the proposed changes, upgrades and/or additions in writing to the other Parties within 30 days of receipt of the notice. The Parties shall promptly meet and confer in an effort to resolve any objections timely raised.

All Hercules and San Pablo Police personnel shall be authorized to request recordings of the WBCC communication transmissions.

To allow Pinole to assess operational needs within the WBCC to include bringing in additional staffing and communication logistics for non-routine/non-patrol operations (including but not limited to SWAT operations, high-risk operations, special events, etc.), Hercules and San Pablo will provide as much advance notice as possible. For non-urgent/non-emergency operations, at least one-week notice will be provided with at a minimum:
1) Date and time of operation,
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2) Roster of personnel including call signs and assignments (when available) and if no roster is available the anticipated number of units that will be involved, 3) Incident Commander and contact information,
And when available and appropriate considering the nature of the investigation:
4) Location,
5) Incident Command location,
6) Rally point,
a. Target information (including Ramey Warrant(s)), and 7) Additional operational information (e.g.-outside agency personnel, specialized equipment being deployed/available, etc.)
For operations outside city limits, and/or where radio interoperability and coordination between communication centers is required, the involved agency will coordinate with WBCC staff and provide as much advance notice as possible to allow for adequate communication planning, notification, and coordination. With less sensitive operations (e.g.-community events), an operation plan can be provided. Radio Interoperability talk groups will be coordinated through the Contra Costa Sheriff’s Office by WBCC staff. Hercules and San Pablo are responsible for coordinating non-communications-related operational needs, and notifying any allied and/or venue agency.

Pinole will provide advance notification to Hercules and San Pablo staff of any planned network and/or equipment maintenance that might impact dispatch services. This includes planned maintenance by the EBRCSA. In the event of unplanned outages, Pinole will notify Hercules and San Pablo staff to advise when operation has returned to normal.

Clerical and Data Support. Pinole shall not be required to provide clerical and data support for or assume responsibility for any data entries in connection with the performance of this Agreement except as it relates to DOJ/CLETS data entries, and after business hours Ramey Warrants. San Pablo’s non-business hours are defined as 1700 to 0630 Monday through Thursday, and 24-hour service Friday through Sunday and observed city holidays. Hercules’ non-business hours are defined as 1700 to 0800 hours Monday through Thursday and 24-hour service on Friday through Sunday and observed city holidays. Hercules and San Pablo shall otherwise be responsible to provide clerical support for tasks normally associated with records data entries and warrants during business hours.

Maintenance. Pinole shall be responsible for coordinating routine maintenance and hardware support for the WBCC and its related equipment. Pinole shall also coordinate any maintenance provided under other vendor agreements with Pinole covering hardware or software related to the performance contemplated by this Agreement. Hercules and San Pablo shall pay for their share of the maintenance agreement costs incurred under vendor contracts with Pinole by making the payments required under this Agreement. Any repair and maintenance costs incurred by Hercules or San Pablo over and above such routine maintenance and hardware support shall be the sole responsibility of Hercules or San Pablo. This includes maintenance, repair, replacement, or support costs incurred pursuant to contracts between Hercules or San Pablo and a vendor to which Pinole is not a Party, including any maintenance and/or repair of two-way radio equipment housed or maintained for use at Hercules or San Pablo. File maintenance provided by Pinole in connection with its performance under this Agreement shall be equivalent to those practices normally associated with shared data files, hardware 454 of 631
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maintenance, timely system backups, journaling, data archival, purging, and general systems administration.
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EXHIBIT “B”

CAD/RMS SERVICES PLAN
CAD (Computer Aided Dispatch) / RMS (Records Management System) Scope of Work of the San Pablo Information Technology Division The City of San Pablo Information Technology Division (City of San Pablo) will be supporting and maintaining the Tri-City CAD/RMS systems and its interoperability between sites consisting of the San Pablo, Pinole and Hercules Police Departments. The supported systems will consist of CAD, RMS, Mobile, VPN, and CLETS messaging.

The City of San Pablo will maintain the communication links to each Party, including network routers to be configured by the City of San Pablo. The Parties will make the necessary accommodations for the network router to be physically secured and conditioned with proper cooling and conditioned electrical power and integrated into their networking and compute environment.

The City of San Pablo will establish the communication to the ACCJIN (All County Criminal Justice Information Network) network that provides access to eWarrants, Cal-Photo/CSAR, ARIES, Cogent LiveScan, Mobile ID and several Contra Costa County Sheriff and DOJ web links.

The City of San Pablo will procure the CAD/RMS servers, data storage, network, backup, cabling, mounts, rack, software and additional peripherals needed to build the Tri-City CAD/RMS systems and network.

The City of San Pablo is responsible to operate, maintain, service, upgrade, update and replace damaged, worn, and/or outdated components from servers, data storage, network and backup equipment as needed, and the cost of such shall be a shared expense in accordance with the provisions of Exhibit D. Hardware, software or additional support outside the normal scope of standard warranties will require additional costs. All Party liaisons will be notified of such expenses.

During systems or equipment failure, the City of San Pablo will immediately contact Pinole Dispatch regarding known outages. All other departments and agencies will be notified shortly after the announcement has been made first to Pinole Dispatch. Once the systems have been stabilized, Pinole Dispatch will be immediately notified to begin testing operations. The San Pablo, Pinole and Hercules Police Departments will be notified shortly thereafter.

The City of San Pablo shall make the necessary calls to vendors to remedy server issues that occur on the Tri-City CAD/RMS systems. If more difficult issues arise requiring assistance of vendors; these costs will be a shared expense in accordance with the provisions of Exhibit D.

All Party liaisons will be notified of such expenses.

Standard of Performance
The City of San Pablo shall perform all services required pursuant to this Agreement in a professional manner and in accordance to the operations and importance of public safety needs.
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Hercules and Pinole’s Duties and Responsibilities. Prior to making changes, upgrades, or adding communications equipment, services, and/or technologies that impact RMS Services, Hercules and Pinole shall notify the San Pablo Police representative overseeing the CAD RMS System in writing at least 60 days’ prior to installation and/or activation. Pinole shall raise any objections over the proposed changes, upgrades and/or additions in writing to the other Parties within 30 days of receipt of the notice. The Parties shall promptly meet and confer in an effort to resolve any objections timely raised.

The Parties must notify the City of San Pablo immediately in the event of an MDC (Mobile Data Computer), workstation or device that may have been compromised by a virus/malware or malicious software while connected to the Tri-City CAD/RMS network.

The Parties must notify the City of San Pablo immediately when the loss of equipment such as an MDC occurs.

In the event of a communication failure or inability to run the CAD/RMS systems, Pinole and Hercules will be responsible for contacting the San Pablo Police Department Watch Commander at (510) 215-3171 regarding the connection and/or software issue relating to the CAD/RMS system(s). The reporting agency shall designate an official Point of Contact in regards to the connection and/or software issue of the CAD/RMS system(s) and/or the Tri-City Partnership CLETS connection. It is important that the reporting agency provide a detailed description of the issue being reported, and any triage steps taken by the reporting Party, to the City of San Pablo for them to properly triage the issue. The City of San Pablo will take the necessary steps to troubleshoot and remedy the issue. While in the process of diagnosing a software support issue, if it is discovered that a peripheral system(s) or other software is the cause of the issue, the City of San Pablo will notify the Information Technology Division of the affected Party for resolution. City of San Pablo is not responsible to support or maintain third Party products except as expressly set forth in this Agreement.

Data Support
The San Pablo Information Technology Division shall not be required to provide clerical, training and data support or assume responsibility for any data entries or corrections for or on behalf of Hercules and Pinole in connection with the performance of services under this Agreement. Each Party will be responsible for the entry, update, creation or modification of its own content such as the following functions: password reset, data analysis, CIBRS/NIBRS, or provide ad-hoc reports.All CAD/RMS password resets are completed by their respective agency admin(s). If and when San Pablo IT Division is available to and performs MDC password resets outside of normal business hours, the then-current fully-loaded labor costs will be charged to the requesting agency.

Maintenance
The City of San Pablo shall be responsible for coordinating routine maintenance and hardware support for the Tri-City CAD/RMS systems and its communication links between the San Pablo, Pinole and Hercules Police departments.
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The City of San Pablo shall work with CCCSO (Contra Costa County Sheriff’s Office) / CCCDoIT (Contra Costa County Department of Information Technology) on coordinating routine maintenance of the ACCJIN/CLETS network.

The City of San Pablo shall also coordinate any maintenance required by vendor agreements with the City of San Pablo covering hardware or software related to the performance contemplated by this Agreement. Parties shall pay for their share of the maintenance agreement costs incurred under vendor contracts with the City of San Pablo by making the payments required under this Agreement. Any repair and maintenance costs incurred by Pinole or Hercules over and above such routine maintenance and hardware support shall be the sole responsibility of that Party. This includes maintenance, repair, replacement, or support costs incurred pursuant to contracts between the Parties and a vendor to which the City of San Pablo is not a Party. Services provided by the City of San Pablo in connection with its performance under this Agreement shall be equivalent to those practices normally associated with shared data files, hardware maintenance, timely system backups, data archival, purging, and general systems administration.

San Pablo will provide advance notification to Hercules and Pinole staff of any planned network and/or equipment maintenance that might impact CAD/RMS (Mobile) services. San Pablo will contact WBCC staff prior to commencing planned work to ensure no emergencies are occurring and notify WBCC staff at the completion of the maintenance. In the event of unplanned outages, San Pablo will notify Hercules and Pinole staff to advise when operation has returned to normal. The Parties are responsible for maintaining and replacing their own desktop computers, MDCs, Cogent LiveScan, Mobile ID and other peripheral devices belonging to the respective agencies.

The Parties must abide by recommended system requirements set forth by vendors in order to receive phone support for the Parties’ workstations or MDC’s. This may require the Parties to update operating systems, anti-virus, firewall activation, windows update patches and prerequisites needed for applications to properly function.

Software and Technical Support
The City of San Pablo shall be responsible for procuring the Tri-City CAD/RMS software on behalf of the Parties.

The City of San Pablo will schedule and collaborate with each Parties’ Information Technology Division regarding such upgrades and updates to software affecting the Tri-City RMS/CAD systems. It will be the responsibility of the Parties to maintain, upgrade, and replace client software provided by the City of San Pablo. For Dispatch related equipment and support, reference Exhibit A under maintenance.

The City of San Pablo does not provide support for the applications such as ARIES, CalPhoto/CSAR, JAWS, LiveScan, Mobile ID and DOJ/County weblinks. The Contra Costa County Sheriff’s Office and DOJ have assigned a systems administrator for each agency using such applications. Issues and access to these systems are the responsibility of each Party’s system administrator.
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Protection of Data
The City of San Pablo shall be responsible for ensuring data for the Tri-City CAD/RMS systems are routinely saved and preserved in case of a catastrophic event.

Requests for Software Correction on Licensed Standard Software Before any notice is sent to Sunridge Systems (or other software vendor), it must be reviewed and approved by the City of San Pablo. Documented examples of the claimed defect must accompany each notice. Sunridge Systems is required to review the documented notice and when a feature or report does not conform to the published specifications, Sunridge Systems should be responsible to provide software correction service at no charge. A non-warranty request is handled as a billable Request for Service (RFS).

The no charge software correction service does not apply to the following:
(a) Situations where the Licensed Standard Software has been changed by anyone other than Sunridge Systems personnel;
(b) Situations where Customer's use or operations error causes incorrect information or reports to be generated; and;
(c) Requests that go beyond the scope of the specifications set forth in the current User Manuals.
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EXHIBIT “C”
Compensation: Dispatch Services
For all services identified in Exhibit “A”, Scope of Services, Hercules and San Pablo agree to pay and Pinole agrees to accept as total compensation the following:
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AGENCY

FTE (SWORN AND

NON-SWORN

PERSONNEL)
INCIDENTS (JAN.
2017 - DEC. 2021)

DATA ENTRY -

CASES/CITATIONS AVERAGE
SAN PABLO 74 177,830 32,947
PINOLE 33 146,426 16,288
HERCULES 28 103,689 12,908
Calculated Totals: 135 427,945 62,143
Calculated Averages
SAN PABLO 54.81% 41.55% 53.02% 49.80%
PINOLE 24.44% 34.22% 26.21% 28.29%
HERCULES 20.74% 24.23% 20.77% 22.91%
The actual numbers will be updated periodically, but the formula/data points are as established here unless mutually agreed in writing by all Parties to be amended. 461 of 631
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EXHIBIT “D”
Compensation: CAD/RMS Services
For all services identified in Exhibit “B”, Scope of Services, Hercules and Pinole agree to pay and San Pablo agrees to accept as total compensation the following:

Cost Allocation Model
AGENCY

FTE (SWORN AND

NON-SWORN

PERSONNEL)
INCIDENTS (JAN.
2017 - DEC. 2021)

DATA ENTRY -

The actual numbers will be updated periodically, but the formula/data points are as established here unless mutually agreed in writing by all Parties to be amended.

Estimated Costs:
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5387041.1
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CITY COUNCIL
REPORT
9N
DATE: JUNE 20, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MISHA DHILLON, CAPITAL IMPROVEMENT AND ENVIRONMENTAL

PROGRAM MANAGER
SUBJECT: APPROVAL OF FISCAL YEAR (FY) 2023/24 THROUGH 2027/28 FIVEYEAR CAPITAL IMPROVEMENT PLAN

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the Final Proposed Fiscal Year (FY) 2023/24 through 2027/28 Five-Year Capital Improvement Plan (CIP, attached).

BACKGROUND
As provided by Section 2.04.150 of Title 2 of the Pinole Municipal Code, the City Manager, in collaboration with the Finance Director, Public Works Director, and Capital Improvement and Environmental Program Manager, has compiled budget recommendations for City capital projects for the next five (5) fiscal years. The Capital Improvement Plan (CIP) is reviewed and updated annually for capital projects and programs that support the maintenance and expansion of the City’s public facilities and infrastructure. The CIP lists the capital projects that the City intends to undertake over the upcoming five-year period and the schedule, cost, and funding source for each.

The Final Proposed FY 2023/24 through 2027/28 Five-Year CIP is comprised of projects that fall into the following broad categories:
• Facilities
• Parks
• Sanitary Sewer
• Stormwater
• Streets and Roads
• Infrastructure Assessments
Staff presented a preliminary proposed list of projects to be included in the FY 2023/24 through 2027/28 Five-Year CIP to the Finance Subcommittee on April 12, 2023 and to the City Council on April 25, 2023. The Finance Subcommittee and City Council did not direct any changes to the preliminary proposed list of projects. On May 16, 2023, the City Council reviewed the Preliminary Proposed Fiscal Year (FY) 2023/24 through 2027/28 Five-Year Capital Improvement Plan and did not direct any changes. 464 of 631
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June 20, 2023 2
On May 22, 2023, the Planning Commission reviewed the Preliminary Proposed Fiscal Year (FY) 2023/24 through 2027/28 Five-Year CIP for conformity and consistency with the City’s General Plan and determined that the projects did conform with the General Plan.

On June 6, 2023, the City Council reviewed the Revised Proposed FY 2023/24 through 2027/28 Five-Year CIP. The City Council did not direct any changes.

REVIEW & ANALYSIS
The Final Proposed CIP lists 32 planned public improvement projects, 9 infrastructure assessments, and 35 unfunded projects.

Staff solicited input from the community on the CIP through a survey. Staff received 95 responses. A summary of responses is included as Attachment B. In addition, several questions solicited feedback on the improvements that the community would like to see at City buildings, parks & trails, and streets and roads. Respondents suggested installation of tables, benches, refill water stations, and landscaping and turf improvements at various parks. Many respondents indicated general maintenance needs for parks, and city buildings. Many respondents shared their concerns about the state of roads and need for significant repair and rehabilitation. In addition, there were traffic calming measures suggested at locations throughout the City. These suggestions will inform the Active Transportation Plan, Park Master Plan, and be implemented when feasible as part of capital improvement projects.

Staff also collected community feedback through the Balancing Act, an interactive tool which used a prioritization module to allow respondents to rank their top five priorities and rank them in order of importance. The Balancing Act – Community Budget Priorities survey results indicated the top five priorities are: Pavement maintenance and rehabilitation, public safety services, parks and facilities maintenance, economic development, and community services. This Balancing Act – Community Priorities Survey is intended to assist City Council in making decisions on the budget.

FISCAL IMPACT
The Final Proposed Capital Improvement Plan for Fiscal Years 2023/24 through 2027/28 includes $57,096,545 for public improvement projects and $1,380,000 for infrastructure assessments. It also includes unfunded projects totaling $30,270,300. The FY 2023/24 CIP Budget in the amount of $11,460,499 is incorporated into and will be a part of the adoption of the Final Proposed FY 2023/24 Operating and Capital Budget. The funding sources for the FY 2023/24 CIP Budget are listed in the table below.

SOURCES BY FUND FY 2023/24 CIP BUDGET
100 – General Fund $260,000
106 – Measure S 2014 $3,053,796
200 – Gas Tax $896,963
214 – Solid Waste $125,000
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215 – Grant: TLC $133,579
215 – Grant: HSIP $239,040
215 – Grant: OBAG $350,000
276 – Growth Impact Fees $1,003,000
325 – Grant: TDA Article 3 $129,400
325 – Grant: STMP Fees $1,643,889
325 – Grant: HBP $41,394
377 – Arterial Streets Rehabilitation $758,624
500 – Sewer Enterprise Fund $2,825,814
SOURCES TOTAL $11,460,499
There is sufficient fund balance in each of these sources to fund the projects.

ATTACHMENT
A. Resolution
B. Final Proposed FY 2023/24 through 2027/28 Five-Year Capital Improvement Plan C. Summary of survey responses
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RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, APPROVING THE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2023/24 THROUGH 2027/28 WHEREAS, staff has prepared the Final Proposed Capital Improvement Plan (CIP) for the City of Pinole for Fiscal Years 2023/24 through 2027/28; and WHEREAS, the preliminary proposed list of projects in the CIP was reviewed for consistency with the City’s General Plan by the Planning Commission at its regular meeting on May 22, 2023, and was found to be consistent; and WHEREAS, the Final Proposed Capital Improvement Plan for Fiscal Years 2023/24 through 2027/28 includes $57,096,545 for public improvement projects and $1,380,000 for infrastructure assessments; and
WHEREAS, the FY 2023/24 CIP Budget in the amount of $11,460,499 is incorporated into and will be a part of the adoption of the Final Proposed FY 2023/24 Operating and Capital Budget;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pinole that the Capital Improvement Plan for Fiscal Years 2023/24 through 2027/28 is hereby approved.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 20th day of June, 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 20th day of June 2023.
____________________________
Heather Bell, CMC
City Clerk

ATTACHMENT A
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CITY OF PINOLE

CAPITAL IMPROVEMENT PLAN
FY 2023/24 – 2027/28
June 20, 2023

ATTACHMENT B
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CAPITAL

IMPROVEMENT PLAN
FY 2023/24 – 2027/28

CITY COUNCIL
Devin T. Murphy, Mayor
Maureen Toms, Mayor Pro Tem
Anthony L. Tave, Council Member
Cameron N. Sasai, Council Member
Norma Martínez-Rubin, Council Member

CITY MANAGER
Andrew Murray

PUBLIC WORKS DIRECTOR
Sanjay Mishra

CAPITAL IMPROVEMENT &

ENVIRONMENTAL PROGRAM MANAGER
Misha Dhillon
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CAPITAL IMPROVEMENT PLAN: FY 2023/24 THROUGH FY 2027/28

TABLE OF CONTENTS
Introduction ................................................................................................................................. 1 Development of the FY 2023/24 thru FY 2027/28 CIP ..............................................................2 Next Steps in Capital Planning .................................................................................................. 2 Project Funding ........................................................................................................................... 2 Funding Sources ......................................................................................................................... 3 Grants .......................................................................................................................................... 4 Funding Summary .................................................................................................................... 10 Project Description Sheets – Facilities ........................................................................... 11-17 Project Description Sheets – Parks ............................................................................... 18-22 Project Description Sheets – Sanitary Sewer ................................................................. 23-28 Project Description Sheets – Stormwater ....................................................................... 29-30 Project Description Sheets – Roads ............................................................................... 31-42 Project Description Sheets – Infrastructure Assessments .............................................. 43-51 Unfunded Project List ............................................................................................................... 52 Unfunded Project Description Sheets ............................................................................ 53-70 Appendix I – Capital Improvement Plan consistency with General Plan............................. 71 Appendix II – Prioritization Matrix Category Scoring Guidelines ......................................... 78 470 of 631
Introduction
The Capital Improvement Plan (CIP) is a multi-year tool used to identify the City’s capital needs and schedule capital improvement projects over the upcoming five-year period. Capital improvements include the design, purchase, construction, maintenance, or improvement of public capital assets (i.e., streets, parks, buildings, etc.).

The projects in the CIP fall into the following broad categories:
• Facility maintenance;
• Parks;
• Sewer collection and treatment;
• Stormwater;
• Streets and roads; and
• Infrastructure assessments.

The FY 2023/24 – 2027/28 CIP contains 32 capital improvement projects and 9 infrastructure assessments that are scheduled to be undertaken over the five-year timeframe and are fully or partially funded. The CIP also includes information for 35 unfunded projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.

Each project is assigned a project number and described in detail in the project sheets. The nomenclature for the project number is derived as follows:
• Project numbers begin with the abbreviation of the
project category, followed by the year the project was
first programmed, and then a unique sequence
number. For example, FA2001 refers to a facilities
project which was first programmed in 2020 with a
unique sequence number of 01. Unfunded projects
begin with UF and are followed by a unique sequence
number.

The CIP is reviewed and updated annually. In recent years, the City has increased its focus on assessing the state of the City’s infrastructure by inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan.

The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The project description sheet provides information on the General Plan goal or policy that the project aligns with. Appendix I describes the applicable Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
Unfunded UF
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General Plan goals and policies. The Finance Subcomittee also reviews the CIP and makes recommendations.

The process for developing the CIP involves the following steps:

Development of the FY 2023/24 thru FY 2027/28 CIP
Most of the projects in the FY 2023/24 thru FY 2027/28 CIP are the continuation of multi-year projects that have already been initiated or are projects that were included in the prior year’s CIP but have not yet been initiated. The FY 2023/24 thru FY 2027/28 CIP was developed by taking the adopted FY 2022/23 thru FY 2026/27 CIP, then deleting projects that have been completed or no longer seem necessary and adding new projects. Below is a summary of the changes during FY 2022/23.

Project added to the CIP by the City Council during FY 2022/23 • RO2304 – Safety Improvements at Tennent Ave./Pear & Plum St.

Project removed from the CIP by the City Council during FY 2022/23 • FA2201 – Faria House Renovations
Project removed from the CIP by the Staff during FY 2022/23 • SW2002 – Adobe Road Repair and Drainage Improvements
Projects expected to be complete by FY 2022/23
• FA2002 – Electric Vehicle Charging Stations
• PA2203 – Playground Rubberized Surface Improvements
• IN2104 – Local Road Safety Plan
• IN2001 – Sanitary Sewer Master Plan
The City’s capital projects have historically been prioritized based on a number of factors, including regulatory compliance, health/safety, grant funding availability, sustainability and conservation, and others. In FY 2022/23, City staff created a more structured, quantitative methodology for prioritizing capital projects. The prioritization matrix is a planning and evaluation tool to optimize available resources. Staff ranks capital projects which have not been initiated based on the following methodology.

CATEGORY SCORE (1-5) CATEGORY
WEIGHT

WEIGHTED
SCORE
Regulatory
Compliance
4 Health/Safety 3
Project
Dependency/Bundling
3 Long-Term Planning 2
Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
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State of Infrastructure 2
Operating Budget
Impact
2 Quality of Life 2
Grant Funding 1
Sustainability and
Conservation
1 TOTAL SCORE (100 Points Maximum)
The methodology scores each potential capital project on nine weighted criteria. This results in a score between 0 and 100 for each project. Staff has used this new methodology for the first time in creating the FY 2023/24 through 2027/28 Five-Year CIP.

Staff ranked all projects in the CIP including unfunded projects. The scores are listed on each project sheet and serve as the basis for selecting which capital projects staff initiates based on available resources. Note, this matrix does not consider infrastructure assessments. Project sheets contain the weighted score. Additional information on category scoring guidelines are described in Appendix II. Staff rated the projects in the current CIP that have not yet been initiated. The ranking of these not-yet-initiated projects was used by staff to propose, in the FY 2023/24 through 2027/28 Five-Year CIP, which projects to schedule for FY 2023/24 and which to schedule for later years.

Projects from the adopted FY 2022/23 through 2026/27 Five-Year CIP that have not yet been started and staff recommends for deferral because they are low priority • FA2302 – Plum St. Parking Lot Improvements
• PA2201 – Pocket Parks – Galbreth Rd.
• PA1901 – Pinole Valley Park Soccer Field Rehabilitation • SW2001 – Roble Road Drainage Improvements
• RO2301 – Road Rehabilitation (formerly known as Residential Slurry Seal and combination of RO2501 & RO2401)
• RO2107 – Brandt St. Improvements
• RO1708 – Pinole Valley Road Improvements
New projects that staff recommended for addition because they are high priority or they have a substantial outside funding contribution
• PA2301 – Tree Mitigation
• RO2303 – Pinole Smart Signals
• RO2302 – Safety Improvements on Arterial Roadways
• IN2301 – Facilities and Real Estate Master Plan
Below are the list of capital improvement projects and infrastructure assessments included in the FY 2023/24 – 2027/28 CIP:

FACILITIES
Project # Project Name
FA2302 Plum St. Parking Lot Improvements
FA2301 Public Safety Building Modernization
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FA2202 Senior Center Modernization
FA1902 Energy Upgrades
FA1901 Senior Center Auxiliary Parking Lot (formerly known as Fowler House lot reuse) FA1703 City Hall Modernization (formerly known as Paint City Hall) FA1702 Citywide Roof repairs and replacement
PARKS
Project # Project Name
PA2301 Tree Mitigation
PA2202 Skatepark Rehabilitation
PA2201 Pocket Parks - Galbreth Rd.

PA2101 Installation of high-capacity trash bins
PA1901 Pinole Valley Park Soccer Field Rehabilitation

SANITARY SEWER
Project # Project Name
SS2203 Effluent Outfall
SS2201 Sanitary Sewer Rehabilitation
SS2101 Secondary Clarifier - Center Column Rehabilitation SS2102 Air Release Valve Replacements
SS2002 Water Pollution Control Plant Lab Remodel
SS1702 Sewer Pump Station Rehabilitation

STORMWATER
Project # Project Name
SW2001 Roble Road Drainage Improvements
SW1901 Hazel Street Storm Drain Improvements

STREETS & ROADS
Project # Project Name
RO2301 Road Rehabilitation (formerly known as Residential Slurry Seal) RO2101 Arterial Rehabilitation
RO2102 Tennent Ave. Rehabilitation
RO2107 Brandt St. Improvements
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RO1902 Pedestrian Improvements at Tennent Ave. near R X R RO1802 Hazel Street Gap Closure (Sunnyview)
RO1710 San Pablo Ave. Bridge over BNSF Railroad
RO1708 Pinole Valley Road Improvements
RO1714 Safety Improvements at Appian Way & Marlesta Rd. (formerly known as HAWK at Appian Way and Marlesta)
RO2304 Safety Improvements at Tennent Ave./Pear & Plum
RO2303 Pinole Smart Signals
RO2302 Safety Improvements on Arterial Roadways

INFRASTRUCTURE ASSESSMENTS
Project # Project Name
IN2201 Energy Conservation, Generation, & Storage Assessment (formerly known as Energy Audit) IN2101 Emergency Power for Critical Facilities
IN2102 Municipal Broadband Feasibility
IN2103 Recycled Water Feasibility
IN2301 Facilities and Real Estate Master Plan
IN2106 Active Transportation Plan
IN2105 Appian Way Complete Streets (formerly Project #RO2105) IN1703 Storm Drain Master Plan
IN1704 Parks Master Plan
The FY 2023/24 – 2027/28 CIP contains a list of 35 unfunded projects. The following projects were added as a result of recommendations from recently completed master planning efforts and bridge inspections:
• Pinon – 1
• Pinon – 2
• Tennent – 1
• Tennent – 2
• Signalized Intersections
• Pedestrian Safety at Signalized Intersections
• Safety at Unsignalized Intersections
• Roadway Segments # 1
• Roadway Segments # 2
• Roadway Segments # 3
• Vehicular Bridge Maintenance
The following projects were added as a result of Council requests:
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• Fernandez Park Improvements
• San Pablo Avenue Complete Streets
• Faria House Renovations
The following projects were removed:
• Installation of High Intensity Activated crossWALK (HAWK) • San Pablo Lift Station Upgrade
• Sewer Collection System Rehabilitation
Next Steps in City Capital Planning
The City is in the process of completing a condition assessment of all of the City’s capital assets to identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.

Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.

The CIP is funded primarily with funds restricted for specific purposes. The next section descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.

Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.

It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
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established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.

Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. City staff actively pursues outside funding sources to support projects that are programmed in the CIP. Grants differ based on scope of work, funding source, requirements, and timelines. A grant’s scope is determined by the policy goals of the grantor, and the grantee is obligated to provide deliverables based on the terms and conditions set forth in the grant funding agreement.

Before responding to a grant opportunity, staff reviews the grant solicitation to evaluate the:
• eligibility requirements to ensure the City can apply for funds; • alignment of scope with the City’s adopted CIP;
• feasibility of undertaking the responsibility of grant deliverables; • short term revenue vs. long term costs of the oppprtunity to ensure that the grant revenue does not result into a fiscal burden of unprecedented permanent or long term expenditures such as the need to hire additional staff, ongoing operations and maintenance;
• required resources vs. available resources such as staff support and grant match; • indirect costs related to administration of the grant such as legal fees; and • cost benefit analysis to confirm that the grant is in the City’s best interests.

Once a viable grant opportunity is identified, staff follows the grantors’ determined application process to develop application materials and submit the grant. After notification of grant award, staff is responsible for grant implementation which includes project execution, oversight, reporting/reimbursement requests, record keeping, and project closeout. Effective management of the grant funds limits the City’s exposure to grant-related legal liability and improves the efficiency and impacts of projects which are funded through grants.

Road projects listed in the CIP receive grant funding from a variety of sources such as:
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➢ California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety. ▪ Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
• Project: RO2302
➢ West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service. ▪ Projects: IN2105, RO1902, and RO1710
➢ Metropolitan Transportation Commission (MTC)
o One Bay Area Grant (OBAG) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
▪ ProjectS: RO1714, RO2303
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes. • Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.
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CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2023/24 THROUGH FY 2027/28

FUNDING SUMMARY
SOURCES BY FUND FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total 100 - General Fund $260,000 $480,000 $740,000
106 - Measure S 2014 $3,053,796 $2,682,746 $100,000 $5,836,542 200 - Gas Tax $896,963 $481,082 $1,378,045
214 - Solid Waste $125,000 $100,000 $100,000 $100,000 $425,000 215 - Grant: TLC $133,579 $133,579
215 - Grant: HSIP $239,040 $239,040
215 - Grant: OBAG $350,000 $350,000
276 - Growth Impact Fees $1,003,000 $395,000 $1,398,000 325 - City Street Improvements $417,321 $417,321
325 - TDA Article 3 $129,400 $129,400
325 - Grant: STMP Fees $1,643,889 $1,643,889
325 - Grant: HBP $41,394 $41,394
377 - Arterial Streets Rehabilitation $758,624 $758,624 500 - Sewer Enterprise Fund $2,825,814 $3,160,597 $800,000 $3,800,000 $4,129,000 $14,715,411 Sources Total $11,460,499 $7,716,746 $1,000,000 $3,900,000 $4,129,000 $28,206,245 Unfunded Total $1,320,300 $28,950,000 $30,270,300
Total Sources Required $12,780,799 $36,666,746 $1,000,000 $3,900,000 $4,129,000 $58,476,545 9 479 of 631
SOURCES BY FUND FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total 100 - General Fund $ 260,000 $ 480,000 $ - $ - $ - $ 740,000 106 - Measure S 2014 $ 3,053,796 $ 2,682,746 $ 100,000 $ - $ - $ 5,836,542 200 - Gas Tax $ 896,963 $ 481,082 $ - $ - $ - $ 1,378,045 214 - Solid Waste $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 425,000 215 - Grant: TLC $ 133,579 $ - $ - $ - $ - $ 133,579
215 - Grant: HSIP $ 239,040 $ - $ - $ - $ - $ 239,040
215 - Grant: OBAG $ 350,000 $ - $ - $ - $ - $ 350,000
276 - Growth Impact Fees $ 1,003,000 $ 395,000 $ - $ - $ - $ 1,398,000 325 - City Street Improvements $ - $ 417,321 $ - $ - $ - $ 417,321 325 - Grant: TDA Article 3 $ 129,400 $ - $ - $ - $ - $ 129,400 325 - Grant: STMP Fees $ 1,643,889 $ - $ - $ - $ - $ 1,643,889 325 - Grant: HBP $ 41,394 $ - $ - $ - $ - $ 41,394
377 - Arterial Streets Rehabilitation $ 758,624 $ - $ - $ - $ - $ 758,624 500 - Sewer Enterprise Fund $ 2,825,814 $ 3,160,597 $ 800,000 $ 3,800,000 $ 4,129,000 $ 14,715,411 Sources Total $ 11,460,499 $ 7,716,746 $ 1,000,000 $ 3,900,000 $ 4,129,000 $ 28,206,245 Unfunded Total 1,320,300 $ $ 28,950,000 $ - $ - $ - $ 30,270,300 Total Sources Required 12,780,799 $ $ 36,666,746 $ 1,000,000 $ 3,900,000 $ 4,129,000 $ 58,476,545 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total FA2302 Plum St. Parking Lot Improvements $ - $ 80,000 $ - $ - $ - $ 80,000 FA2301 Public Safety Building Modernization $ 100,000 $ 100,000 $ 100,000 $ - $ - $ 300,000 FA2202 Senior Center Modernization $ 160,000 $ 160,000 $ - $ - $ - $ 320,000 FA1902 Energy Upgrades $ 150,000 $ - $ - $ - $ - $ 150,000 FA1901 Senior Center Auxiliary Parking Lot $ 405,085 $ 922,746 $ - $ - $ - $ 1,327,831 FA1703 City Hall Modernization $ 125,000 $ 125,000 $ - $ - $ - $ 250,000 FA1702 Citywide Roof repairs and replacement $ 450,000 $ 450,000 $ - $ - $ - $ 900,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total PA2301 Tree Mitigation $ 75,000 $ 75,000 $ - $ - $ - $ 150,000 PA2202 Skatepark Rehabilitation $ - $ 150,000 $ - $ - $ - $ 150,000 PA2201 Pocket Parks - Galbreth Rd. $ - $ 65,000 $ - $ - $ - $ 65,000 PA2101 Installation of high-capacity trash bins $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 425,000 PA1901 Pinole Valley Park Soccer Field Rehabilitation $ - $ 200,000 $ - $ - $ - $ 200,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SS2203 Effulent Outfall* $ 150,000 $ - $ - $ 3,000,000 $ - $ 3,150,000 SS2201 Sanitary Sewer Rehabilitation $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 4,700,000 SS2101 Secondary Clarifier - Center Column Rehabilitation* $ 425,000 $ - $ - $ - $ - $ 425,000 SS2102 Air Release Valve Replacements* $ 50,000 $ - $ - $ - $ - $ 50,000 SS2002 Storm Drain Master Plan $ 100,000 $ - $ - $ - $ - $ 100,000 SS1702 Sewer Pump Station Rehabilitation $ 1,200,000 $ 2,254,000 $ - $ - $ 3,329,000 $ 6,783,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SW2001 Roble Road Drainage Improvements $ - $ 700,000 $ - $ - $ - $ 700,000 SW1901 Hazel Street Storm Drain Improvements $ 440,098 $ - $ - $ - $ - $ 440,098 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total RO2304 Safety Improvements at Tennent Ave./Pear & Plum $ 158,322 $ - $ - $ - $ - $ 158,322 RO2303 Pinole Smart Signals $ 154,302 $ - $ - $ - $ - $ 154,302 RO2302 Safety Improvements on Arterial Roadways $ 275,000 $ - $ - $ - $ - $ 275,000 RO2301 Road Rehabilitation $ - $ 250,000 $ - $ - $ - $ 250,000 RO2107 Brandt St. Improvements $ - $ 170,000 $ - $ - $ - $ 170,000 RO2102 Tennent Ave. Rehabilitation $ 814 $ 655,000 $ - $ - $ - $ 655,814 RO2101 Arterial Rehabilitation $ 1,655,587 $ - $ - $ - $ - $ 1,655,587 RO1902 Pedestrian Improvements at Tennent Ave. near R X R $ 1,365,000 $ - $ - $ - $ - $ 1,365,000 RO1802 Hazel Street Gap Closure (Sunnyview) $ - $ 200,000 $ - $ - $ - $ 200,000 RO1714 Safety Improvements at Appian Way & Marlesta Rd. $ 672,429 $ - $ - $ - $ - $ 672,429 RO1710 San Pablo Ave. Bridge over BNSF Railroad $ 1,974,162 $ 28,800,000 $ - $ - $ - $ 30,774,162 RO1708 Pinole Valley Road Improvements $ - $ 100,000 $ - $ - $ - $ 100,000 PRJ # ASSESSMENT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total IN2301 Facilities & Real Estate Master Plan $ 200,000 $ - $ - $ - $ - $ 200,000 IN2201 Energy Conservation, Generation, & Storage
Assessment $ 50,000 $ - $ - $ - $ - $ 50,000
IN2101 Emergency Power for Critical Facilities $ 30,000 $ 170,000 $ - $ - $ - $ 200,000 IN2102 Municipal Broadband Feasibility $ 60,000 $ - $ - $ - $ - $ 60,000 IN2103 Recycled Water Feasibility $ 60,000 $ 140,000 $ - $ - $ - $ 200,000 IN2105 Appian Way Complete Streets $ 100,000 $ - $ - $ - $ - $ 100,000 IN2106 Active Transportation Plan $ 170,000 $ - $ - $ - $ - $ 170,000 IN1703 Storm Drainage Master Plan $ 250,000 $ - $ - $ - $ - $ 250,000 IN1704 Parks Master Plan $ 150,000 $ - $ - $ - $ - $ 150,000 Uses by Project Total $12,780,799 $36,666,746 $1,000,000 $3,900,000 $4,129,000 LEGEND:
• Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Streets & Roads; IN = Infrastructure Assessments * Project cost to be split 50% with the City of Hercules

STREETS & ROADS

INFRASTRUCTURE ASSESSMENTS

CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2023/24 THROUGH FY 2027/28

FUNDING SUMMARY

FACILITIES
PARKS

SANITARY SEWER

STORMWATER
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Project Origin : Staff Recommendation Priority Score 12 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$                     ‐ 80,000.00 $                                 ‐ $                                 ‐ $                                 80,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
7,950 $                        7,950
65,500 $                      65,500
6,550 $                        6,550
$                         ‐ 80,000 $                                ‐ $                                ‐ $                                80,000 $ $                         80,000 $                      80,000 $                          ‐ 80,000 $                                 ‐ $                                 ‐ $                                 80,000 $ $                                ‐
FA2302 ‐ PLUM ST. PARKING LOT IMPROVEMENTS
Year 5
FY 2027‐28
Description
Type of CIP Unappropriated Subsequent Years
Estimated Project
Life cycle cost
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Functional Area : FacilitiesEstimated Expenditures to‐date $                         ‐
Year 1
FY 2023‐24
Budget
$                                ‐$                               ‐ FY 2023‐24
TOTAL USES
TOTAL FUNDS
Project Start : 7/1/2023SOURCE(S)276 ‐ Growth Impact Fees Estimated Completion
General Plan Goals/Policies
ConstructionContingency
Projected Budget
USE(S)Design
Budget
Policy CS.2.6
Summary of Capital Cost
Project Estimate
FY 2023‐2028
To provide a secure parking area for Police vehicles in the Plum St. parking lot. The parking lot will remain open for the public. A portion of the parking lot, approximately 25 spaces will be secured with a chain‐link fence with security gates for Police vehicles. The layout of the parking lot is in the preliminary design phase.

History, Status, or Impact if Delayed
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Project Origin : Staff Recommendation Priority Score 34 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$                        100,000 100,000 $                        ‐ $                                 ‐ $                                 300,000 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$                          90,000 90,000 $                          270,000 $ $                          10,000 10,000 $                          30,000 $ $                       100,000 100,000 $                       ‐ $                                ‐ $                                300,000 $ $                       100,000 100,000 $                       225,000 $ $                      75,000
$                        100,000 100,000 $                        ‐ $                                 ‐ $                                 300,000 $ Estimated Project
Life cycle cost
FA2301 ‐ PUBLIC SAFETY BUILDING MODERNIZATION
Functional Area : Facilities
Type of CIP Budget      Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $                         ‐ $                       100,000 Project Start : 7/1/2024 Estimated Completion
Description
To extend the useful life of the Public Safety building, there are several items that require attention including but not limited to replacement of the HVAC system, carpet, flooring, water heaters, light fixtures, fans, etc. In addition, the building requires painting (interior and exterior), and the locker rooms also require renovation.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Construction $                         90,000
Contingency $                         10,000
Summary of Capital Cost
Budget      Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $                       100,000
TOTAL USES $                       100,000
SOURCE(S)106 ‐ Measure S 2014 $                         25,000 276 ‐ Growth Impact Fees $                         75,000 12 482 of 631
Project Origin : Staff Recommendation Priority Score 37 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$                        ‐ 160,000 $                                 ‐ $                                 ‐ $                                 320,000 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$                      150,000 $                   300,000 $                         10,000 $                      20,000 $                       ‐ 160,000 $                                ‐ $                                ‐ $                                320,000 $ $                      160,000 $                   175,000 $                   145,000
$                        ‐ 160,000 $                                 ‐ $                                 ‐ $                                 320,000 $ Estimated Project
Life cycle cost
FA2202 ‐ SENIOR CENTER MODERNIZATION
Functional Area : Facilities
Type of CIP Budget      Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $                         ‐ $                       160,000 Project Start : 7/1/2024 Estimated Completion
Description
The project includes a facilities condition assessment and design and construction of improvements to modernize the existing Senior Center building located at 2525 Charles Avenue. Work will include upgrades to energy system, roof replacement, and interior renovations.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget      Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $                       150,000Contingency $                         10,000 TOTAL USES $                       160,000
SOURCE(S)106 ‐ Measure S 2014 $                         15,000 TOTAL FUNDS $                       160,000
276 ‐ Growth Impact Fees $                       145,000 13 483 of 631
Project Origin : End of life cycle Priority Score 44
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$                                 ‐ ‐ $                                 ‐ $                                 ‐ $                                 249,189 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$                   135,000
$                      15,000
$                                ‐ ‐ $                                ‐ $                                ‐ $                                150,000 $ $                   150,000
$                                 ‐ ‐ $                                 ‐ $                                 ‐ $                                 150,000 $ Estimated Project
Life cycle cost
FA1902 ‐ ENERGY UPGRADES
Functional Area : Facilities
Type of CIP Budget      Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.9, Policy CS.9.1, Policy HS.4.3, Goal SE.4, Policy SE.1.3Estimated Expenditures to‐date $                  99,189 $                       150,000 Project Start : 7/1/2023 Estimated Completion
Description
The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced. In April 2021, the AC unit at City Hall broke down and was replaced. This project is contingent upon completion of IN2201 ‐ Energy Conservation, Generation, & Storage Assessment.

Pinole City CouncilJune 20, 2023

Pinole City Council
June 20, 2023