History, Status, or Impact if Delayed
In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 135,000Contingency $ 15,000 TOTAL USES $ 150,000
SOURCE(S)106 ‐ Measure S 2014 $ 150,000 TOTAL FUNDS $ 150,000
14 484 of 631
Project Origin : Fowler Lot Re‐Use Committee Priority Score New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ 922,746 $ ‐ $ ‐ $ ‐ $ 1,424,401 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 130,085
$ 838,860 $ 1,088,860 $ 83,886 $ 108,886 $ 922,746 $ ‐ $ ‐ $ ‐ $ 1,327,831 $ 922,746 $ 1,327,831 $ 922,746 $ ‐ $ ‐ $ ‐ $ 1,327,831 Estimated Project
Life cycle cost
FA1901 ‐ SENIOR CENTER AUXILIARY PARKING LOT
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.5, Goal CS.1, Policy GM.4.1Estimated Expenditures to‐date $ 96,570 $ 405,085 Project Start : 7/1/2020 Estimated Completion
Description
On February 2, 2021 City Council adopted Resolution 2021‐07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi‐benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components. On June 7, 2022, City Council directed staff to incorporate the installation of a solar canopy and backup battery system at the site.
History, Status, or Impact if Delayed
On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018‐67 to create the Fowler Lot Re‐use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018‐93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 405,085
Construction $ 250,000
Contingency $ 25,000
TOTAL USES $ 405,085
Design $ 130,085SOURCE(S)106 ‐ Measure S 2014 $ 405,085 15 485 of 631
Project Origin : Staff Recommendation Priority Score 35 New ExpansionReplacement X RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 112,500 $ 225,000 $ 12,500 $ 25,000 $ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ $ 125,000
$ 125,000
$ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ Estimated Project
Life cycle cost
FA1703 ‐ CITY HALL MODERNIZATION
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 125,000 Project Start : 7/1/2023 Estimated Completion
Description
To extend the useful life of the City hall building, there are several items that require attention including but not limited to carpet, flooring, window coverings, light fixtures, etc. The interior and exterior surfaces of the building require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 112,500Contingency $ 12,500 TOTAL USES $ 125,000
SOURCE(S)276 ‐ Growth Impact Fees $ 125,000 TOTAL FUNDS $ 125,000
106 ‐ Measure S 2014
16 486 of 631
Project Origin : End of life cycle Priority Score 43
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 30,000 $ 60,000 $ 400,000 $ 800,000 $ 20,000 $ 40,000 $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ $ 450,000 $ 900,000 $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ Estimated Project Life
cycle cost
FA1702 ‐ CITYWIDE ROOF REPAIRS AND REPLACEMENT
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.1, Goal CS.9, Policy CS.9.1Estimated Expenditures to‐date $ ‐ $ 450,000 Project Start : 7/1/2023 Estimated Completion
Description
In October 2022, City staff received quotes for the rehabilitation of the roofs at City Hall, Public Safety Building, Senior Center, and the Water Pollution Control Plant. It was determined that the Public Safety building roof needs immediate replacement.
History, Status, or Impact if Delayed
In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in‐place roof assemblies.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 450,000
Construction $ 400,000Contingency $ 20,000 TOTAL USES $ 450,000
$ 450,000
Design $ 30,000
SOURCE(S)106 ‐ Measure S 2014 $ 450,000 17 487 of 631
Project Origin : Staff Recommendation Priority Score 65 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 75,000 $ 150,000 $ ‐
$ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ $ 75,000 $ 150,000 $ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
PA2301 ‐ TREE MITIGATION
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal HS.1Estimated Expenditures to‐date
$ ‐ $ 75,000 Project Start : 7/1/2023 Estimated Completion
Description
Per arborist recommendation, removal of trees in two unmaintained open spaces that were damaged as a result of recent severe storms. Staff will seek reimbursement through FEMA for this project.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 75,000 Contingency
TOTAL USES $ 75,000
TOTAL FUNDS $ 75,000
SOURCE(S)106 ‐ Measure S 2014 $ 75,000 18 488 of 631
Project Origin : Council Request Priority Score 34
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 135,000 $ 135,000 $ 15,000 $ 15,000 $ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ $ 150,000 $ 150,000 $ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
PA2202 ‐ SKATEPARK REHABILITATION
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.2, Goal CS.3, Policy CS 2.6 & 3.1, Policy GM.4.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2024 Estimated Completion
Description
The ramps at the skatepark have settled and need to be replaced.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ ‐Contingency $ ‐ TOTAL USES $ ‐
SOURCE(S)106 ‐ Measure S 2014 $ ‐ TOTAL FUNDS $ ‐
19 489 of 631
Project Origin : Council Request Priority Score 15
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 65,000.00 $ ‐ $ ‐ $ 65,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 58,500 $ 58,500 $ 6,500 $ 6,500 $ ‐ 65,000 $ ‐ $ ‐ $ 65,000 $ $ 65,000 $ 65,000 $ ‐ 65,000 $ ‐ $ ‐ $ 65,000 $ Estimated Project
Life cycle cost
PA2201 ‐ POCKET PARKS ‐ GALBRETH RD.
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.3, Policy GM.4.1Estimated Expenditures to‐date
$ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
Installation of two ADA compliant benches and waste receptacles within two pocket parks at a suitable location on Galbreth Ave. A lot line adjustment may be required to develop the pocket parks.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028ConstructionContingency
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
TOTAL FUNDS $ ‐
20 490 of 631
Project Origin : Beautification Adhoc Committee Priority Score 24 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ 100,000 100,000 $ 100,000 $ ‐ $ 435,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 90,000 90,000 $ 90,000 $ 380,000 $ $ 10,000 10,000 $ 10,000 $ 45,000 $ $ 100,000 100,000 $ 100,000 $ ‐ $ 425,000 $ $ 100,000 100,000 $ 100,000 $ 425,000 $ $ 100,000 100,000 $ 100,000 $ ‐ $ 425,000 $ Estimated Project
Life cycle cost
PA2101 ‐ INSTALLATION OF HIGH CAPACITY TRASH BINS
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.9, Policy CS.5.1, Policy CS.8.3, Goal SE.5Estimated Expenditures to‐date $ 10,000 $ 125,000 Project Start : 7/1/2023 Estimated Completion
Description
Installation of high capacity, solar powered compacting trash bins at City parks. There are several concerns related to high‐capacity trash bins ranging from the cost, proprietary accessories, software, and manual labor required to lift and remove heavy trash bags. To get the best value and uniformity at City parks, quotes were obtained from qualified vendors to complete a 6 month ‐ 1 year pilot project. Two bins have been ordered for installation and staff will monitor their performance and operations prior to order additional bins for other locations.
History, Status, or Impact if Delayed
In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean‐up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks. City Council approved a budget of $425k in FY 2021‐22 however staff recommended a pilot project to test the bins and subsequently a mid year budget adjustment was made by Council to reduce the appropriation to $125k for the remainder of FY 2022‐23.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 110,000Contingency $ 15,000 TOTAL USES $ 125,000
SOURCE(S)214 ‐ Solid Waste $ 125,000 TOTAL FUNDS $ 125,000
21 491 of 631
Project Origin : Council Request Priority Score 33
New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 200,000.00 $ ‐ $ ‐ $ 200,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 180,000 $ 180,000 $ 20,000 $ 20,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ $ 200,000 $ 200,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ Estimated Project
Life cycle cost
PA1901 ‐ PINOLE VALLEY PARK SOCCER FIELD REHABILITATION Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.3, Policy CS 3.1, Policy GM.4.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.
History, Status, or Impact if Delayed
This project has been delayed pending the development of a Park Master Plan (CIP Project# IN1704).
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028ConstructionContingency
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
TOTAL FUNDS $ ‐
22 492 of 631
Project Origin : Regulatory Requirement Priority Score 52 New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ 3,000,000 $ ‐ $ 3,150,000 $ : 6/30/2027
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 2,700,000 2,700,000 $
$ 300,000 $ 315,000 $ ‐ $ ‐ $ 3,000,000 $ ‐ $ 3,150,000 $ 3,000,000 $ 3,150,000 $ ‐ $ ‐ $ 3,000,000 $ ‐ $ 3,150,000 Estimated Project
Life cycle cost
SS2203 ‐ EFFLUENT OUTFALL
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 150,000 Project Start : 7/1/2023 Estimated Completion
Description
The Effluent Outfall project is intended to reduce pressure in the effluent pipe during extreme storm events. Effluent pumping capacity of the treatment plant is limited by the capacity of the pipe size at the effluent outfall in Rodeo. Increasing the pipe size at the Effluent Outfall Eductor Station will increase the wet weather effluent pumping capacity and increase the lifespan of the effluent pipe by reducing the pressure in the line during storm events. This project requires coordination with Rodeo.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 150,000
ConstructionContingency $ 15,000 TOTAL USES $ 150,000
Design $ 135,000SOURCE(S)500 ‐ Sewer Enterprise Fund $ 150,000 23 493 of 631
Project Origin : Master Plan Priority Score 57
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ 800,000 800,000 $ 800,000 $ 800,000 $ 4,735,375 $ : 6/30/2027
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 80,000 80,000 $ 80,000 $ 80,000 $ 695,000 $ $ 640,000 640,000 $ 640,000 $ 640,000 $ 3,583,900 $ $ 80,000 80,000 $ 80,000 $ 80,000 $ 421,100 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,700,000 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,100,000 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,700,000 $ Estimated Project Life
cycle cost
SS2201 ‐ SANITARY SEWER REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ 35,375 $ 1,500,000 Project Start : 7/1/2022 Estimated Completion
Description
Various improvements to the Sanitary Sewer collection system, as identified in the Sanitary Sewer Collection System Master Plan.
History, Status, or Impact if Delayed
On October 4, 2022, City staff released an RFP for preliminary engineering design services for phase 1 of the Pinon project described in the City’s recently adopted Sanitary Sewer Master Plan. On January 18, 2023, a one‐year contract was executed with West Valley Construction Company, Inc. for the work.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 375,000Construction $ 1,023,900Contingency $ 101,100 TOTAL FUNDS $ 1,500,000
TOTAL USES $ 1,500,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 900,000276 ‐ Growth Impact Fees $ 600,000 24 494 of 631
Project Origin : End of life cycle Priority Score 46
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 315,000
$ 67,500$ 42,500 $ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ $ 425,000
$ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ Estimated Project Life
cycle cost
SS2101 ‐ SECONDARY CLARIFIER REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 425,000 Project Start : 7/1/2023 Estimated Completion
Description
The Water Pollution Control Plant (WPCP) has five secondary clarifiers which slow the flow to allow the microorganisms and other solids to settle to the bottom of the clarifier where they can be returned to aeration tanks to continue treating waste.
History, Status, or Impact if Delayed
Secondary Clarifiers 1 and 2 (SC1 and SC 2) were constructed in the early 1970s and are peripheral feed clarifiers. Secondary Clarifiers 3 and 4 (SC 3 and SC 4) were constructed in the early 1980s and are center feed clarifiers. Secondary Clarifier 5 (SC 5) was constructed in early 2000 and is a center feed, flocculator clarifier. In the first quarter of FY 2022‐23, a preliminary inspection of the center column of the SC 5 was completed to examine the current condition and determine the scope of work for rehabilitation. In the second quarter of FY 2022‐23, it was determined that SC 3 & SC 4 also require rehabilitation. Previously, this project was titled, "Secondary Clarifier ‐ Center Column Rehabilitation" which only focused on the rehabilitation work required for SC 5.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction SC 5 $ 315,000Construction SC 3, SC 4 $ 67,500 Contingency $ 42,500
TOTAL FUNDS $ 425,000
TOTAL USES $ 425,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 425,000 25 495 of 631
Project Origin : Staff Recommendation Priority Score 41 New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 85,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 45,000
$ 5,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ $ 50,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ Estimated Project
Life cycle cost
SS2102 ‐ AIR RELEASE VALVE REPLACEMENTS
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ 35,000 $ 50,000 Project Start : 7/1/2022 Estimated Completion
Description
There are several air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve.
History, Status, or Impact if Delayed
Staff has received quotes to replace three air relief valves by the end of FY 2022‐23.
General Plan Goals/Policies
Construction $ 45,000Contingency $ 5,000 Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 50,000
TOTAL USES $ 50,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 50,000 26 496 of 631
Project Origin : Regulatory Requirement Priority Score 49 New ExpansionReplacement X RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 6,000
$ 85,000
$ 9,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ $ 100,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ Estimated Project Life
cycle cost
SS2002 ‐ WATER POLLUTION CONTROL PLANT LAB REMODEL
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.1, Policy CS.2.6Estimated Expenditures to‐date $ ‐ $ 100,000 Project Start : 7/1/2023 Estimated Completion
Description
The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole ‐ Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 6,000Construction $ 85,000 Contingency $ 9,000
TOTAL FUNDS $ 100,000
TOTAL USES $ 100,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 100,000 27 497 of 631
Project Origin : End of life cycle Priority Score 50
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 2,254,000 $ ‐ $ 3,329,000 $ 6,783,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 425,000 250,000 $
$ 2,161,000 1,100,000 $ 4,061,000 $ $ 400,000 154,000 $ 654,000 $ $ ‐ 1,254,000 $ ‐ $ 2,811,000 $ 5,140,000 $ 500 ‐ Sewer Enterprise Fund 2,254,000 $ 3,329,000 $ 6,783,000 $ $ ‐ 2,254,000 $ ‐ $ 3,329,000 $ 6,783,000 $ Estimated Project Life
cycle cost
SS1702 ‐ SEWER PUMP STATION REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 1,200,000 Project Start : 7/1/2023 Estimated Completion
Description
The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated. The two pump stations are located on San Pablo Ave. and Hazel St. In FY 2019/20, this project was renamed to include both pump stations. Previously, this project was titled, “Hazel Street Sewer Pump Rehabilitation.” History, Status, or Impact if Delayed
The City recently completed a Sanitary Sewer Master Plan. In FY 2023‐24, the Hazel Street Lift Station will be replaced, followed by the replacement of the San Pablo Ave. Lift Station. The Hazel Street Lift Station will be replaced in coordination with RO1802.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 175,000Construction $ 800,000Contingency $ 100,000 TOTAL FUNDS $ 1,200,000
TOTAL USES $ 1,075,000
SOURCE(S)
$ 1,200,000
28 498 of 631
Project Origin : Staff Recommendation Priority Score 33 New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ 700,000 $ ‐ $ ‐ $ ‐ $ 700,000 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 135,000 $ 135,000 $ 500,000 $ 500,000 $ 65,000 $ 65,000 $ 700,000 $ ‐ $ ‐ $ ‐ $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ ‐ $ ‐ $ ‐ $ 700,000 Estimated Project Life
cycle cost
SW2001 ‐ ROBLE ROAD STORM DRAINAGE IMPROVEMENTS
Functional Area : Stormwater
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.7, Policy CS.7.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028DesignConstructionContingency TOTAL FUNDS $ ‐
TOTAL USES $ ‐
SOURCE(S)106 ‐ Measure S 2014
29 499 of 631
Project Origin : Development Driven Priority Score 52
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 486,732 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 8,276
$ 392,565
$ 39,257
$ ‐ $ ‐ $ ‐ $ ‐ $ 440,098 106 ‐ Measure S 2014 $ 382,098
276 ‐ Growth Impact Fees $ 58,000
$ ‐ $ ‐ $ ‐ $ ‐ $ 440,098 Estimated Project Life
cycle cost
SW1901 ‐ HAZEL STREET STORM DRAIN IMPROVEMENTS
Functional Area : Stormwater
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.7, Policy CS.7.1Estimated Expenditures to‐date $ 46,634 $ 440,098 Project Start : 7/1/2020 Estimated Completion
Description
The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 8,276 Construction $ 392,565Contingency $ 39,257 TOTAL FUNDS $ 440,098
TOTAL USES $ 440,098
SOURCE(S)
$ 58,000
$ 382,098
30 500 of 631
Project Origin : Staff Recommendation Priority Score 33 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 154,302 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 154,302
$ ‐ $ ‐ $ ‐ $ ‐ $ 154,302 106 ‐ Measure S 2014 $ 154,302
$ ‐
$ ‐ $ ‐ $ ‐ $ ‐ $ 154,302 Estimated Project
Life cycle cost
RO2303 ‐ PINOLE SMART SIGNALS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ 154,302 Project Start : 7/1/2023 Estimated Completion
Description
The Smart Signals project will develop, manage, and implement ITS initiatives that improve the safety and efficiency of multimodal mobility, maximize highway and arterial system throughput, and improve operational efficiency, safety, and reduce environmental impact throughout Contra Costa County. Contra Costa Tranportation Authority is the project lead and will coordinate the project throughout the county. Twelve traffic signals have been identified as candidates for the Smart Signals project. These signals are located on Pinole arterial roadways (Appian Way & San Pablo Avenue).
History, Status, or Impact if Delayed
Deployment of the Smart Signals Project is expected to result in operational and safety improvements for all modes of transportation, such as decrease in travel time and total delay, reduction in number of stops and secondary accidents, reduction of fuel consumption and greenhouse gas emissions, and reduction of response time for emergency vehicles. The initial cost estimate of construction is $1,499,829 of which CCTA will receive $1,345,527 in OBAG funds. The City's match requirement is $154,302.
General Plan Goals/Policies
Construction $ 154,302
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 154,302
$ 154,302
TOTAL USES $ 154,302
SOURCE(S)
31 501 of 631
Project Origin : Staff Recommendation Priority Score 38 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 275,000 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 265,000
$ 10,000
$ ‐ $ ‐ $ ‐ $ ‐ $ 275,000 $ 239,040
$ 35,960
$ ‐ $ ‐ $ ‐ $ ‐ $ 275,000 Estimated Project
Life cycle cost
RO2302 ‐ SAFETY IMPROVEMENTS ON ARTERIAL ROADWAYS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ 275,000 Project Start : 7/1/2023 Estimated Completion
Description
This project will install pedestrian crossing enhancements at three mid‐block crossings on arterial roadways. The enhancements include continental markings, median refuge islands, advanced stop bars and Rectangular Rapid Flash Beacons. The three mid‐block crossings are: San Pablo Ave. & Third Ave.; San Pablo Ave. & Quinan St.; and Pinole Valley Road & Savage Ave.
History, Status, or Impact if Delayed
Funding for improvements was secured through Cycle 11 HSIP grant funds.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
$ 35,960
TOTAL FUNDS $ 275,000
$ 10,000
TOTAL USES $ 275,000
SOURCE(S)106 ‐ Measure S 2014ConstructionContingency
$ 265,000
215 ‐ Grant: HSIP $ 239,040
32 502 of 631
Project Origin : Staff Recommendation Priority Score 36 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 168,222 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 143,929
$ 14,393
$ ‐ $ ‐ $ ‐ $ ‐ $ 158,322 106 ‐ Measure S 2014
$ ‐
TOTAL FUNDS $ 158,322 $ ‐ $ ‐ $ ‐ $ ‐ $ 158,322 Contingency $ 14,393
TOTAL USES $ 158,322
SOURCE(S)
$ 158,322
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
Description
This project will install striped bulbouts with flexible bollards, high visibility crosswalks and pavement markings, and yield road signage at two intersections (Pear and Plum) on Tennent Ave. In addition, a Rectangular Rapid‐Flashing Beacon (RRFB) will be installed at Tennent Ave. & Plum St. On October 18, 2022, City Council received information and a presentation on traffic safety issues at these intersections. On February 21, 2023, City Council approved $110,000 in immediate improvements on Tennent Ave. at the Pear and Plum intersections.
History, Status, or Impact if Delayed
General Plan Goals/Policies
$ 9,900 $ 158,322 Project Start : 07/01/2022 Estimated Completion Construction $ 143,929 Estimated Project
Life cycle cost
RO2304 ‐ SAFETY IMPROVEMENTS AT TENNENT AVE./PEAR & PLUM Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date 33 503 of 631
Project Origin : Pavement Management Program Priority Score 34 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 250,000 $ ‐ $ ‐ $ 250,000 $ : 6/30/2028
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 25,000 $ 25,000 $ 200,000 $ 200,000 $ 25,000 $ 25,000 $ ‐ 250,000 $ ‐ $ ‐ $ 250,000 $ 325 ‐ City Street Improvements $ 250,000 $ 250,000 TOTAL FUNDS $ ‐ $ 250,000 $ ‐ $ ‐ $ ‐ $ 250,000 TOTAL USES $ ‐
SOURCE(S)DesignConstructionContingency
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
Based on the most current P‐TAP report and field inspections, various segments will be recommended annually for rehabilitation. Recommended treatment include patch paving, slurry seal, cape seal, mill and fill. This project includes two projects which appeared in previous CIP's known as RO2501 and RO2401.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Estimated Project
Life cycle cost
RO2301 ‐ ROAD REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
34 504 of 631
Project Origin : Council Request Priority Score
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 750,229 : 12/31/2023
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ ‐
$ 607,348
$ 65,081
$ ‐ $ ‐ $ ‐ $ ‐ $ 672,429 106 ‐ Measure S 2014 $ 193,029325 ‐ Grant: TDA Article 3 $ 129,400215 ‐ Grant: OBAG $ 350,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 672,429 Estimated Project
Life cycle cost
RO1714 ‐ SAFETY IMPROVEMENTS AT APPIAN WAY AND MARLESTA RD.
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 77,800 $ 672,429 Project Start : 7/1/2020 Estimated Completion
Description
The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project. Grant funds were secured through WCCTAC, Transportation Development Act, and OBAG to complete this project. In October 2022, City Council awarded a construction contract to Gruendl Inc.
History, Status, or Impact if Delayed
The City secured grant funds to install a traffic signal at this intersection instead of a HAWK.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 672,429
$ 193,029$ 129,400 Design $ ‐
Construction $ 607,348Contingency $ 65,081 TOTAL USES $ 672,429
SOURCE(S)
$ 350,000
35 505 of 631
Project Origin : Council Request Priority Score 27
New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 170,000 $ ‐ $ ‐ $ 170,000 $ : 6/30/2028
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 30,000 $ 30,000 $ 120,000 $ 120,000 $ 20,000 $ 20,000 $ ‐ 170,000 $ ‐ $ ‐ $ 170,000 $ 100 ‐ General Fund $ 170,000 $ 170,000 $ 170,000 $ ‐ $ ‐ $ ‐ $ 170,000 Summary of Capital Cost
Budget
Estimated Project
Life cycle cost
RO2107 ‐ BRANDT ST. IMPROVEMENTS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.4, Goal CS.10, Policy CS.10.2, Policy GM.3.3, Goal CS.10Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2024 Estimated Completion
Description
Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS ‐ $
DesignConstructionContingency
TOTAL USES ‐ $
SOURCE(S)
Projected Budget
36 506 of 631
Project Origin : Pavement Management Program Priority Score 43 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ 655,000 $ ‐ $ ‐ $ ‐ $ 692,805 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 814
$ 623,000 $ 623,000 $ 32,000 $ 32,000 $ 655,000 $ ‐ $ ‐ $ ‐ $ 655,814 $ 381,082 $ 381,082 500 ‐ Sewer Enterprise Fund $ 106,597 $ 107,411 325 ‐ City Street Improvements $ 167,321 $ 167,321 $ 655,000 $ ‐ $ ‐ $ ‐ $ 655,814 Estimated Project
Life cycle cost
RO2102 ‐ TENNENT AVE. REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 36,991 $ 814 Project Start : 7/1/2020 Estimated Completion
Description
The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
History, Status, or Impact if Delayed
In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway. The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost‐effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project. In addition, this project is being coordinated with RO1902 for efficient implementation.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 814 ConstructionContingency
TOTAL USES $ 814
SOURCE(S)200 ‐ Gas Tax
TOTAL FUNDS $ 814
$ 814
37 507 of 631
Project Origin : Pavement Management Program Priority Score 37 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ $ ‐ $ ‐ $ ‐ $ 1,686,845 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 27,222
$ 1,465,530
$ 162,835
$ ‐ $ ‐ $ ‐ $ ‐ $ 1,655,587 $ 896,963
377 ‐ Arterial Streets Rehabilitation $ 758,624 $ ‐ $ ‐ $ ‐ $ ‐ $ 1,655,587 $ 758,624
TOTAL FUNDS $ 1,655,587
TOTAL USES $ 1,655,587
SOURCE(S)200 ‐ Gas Tax $ 896,963Design $ 27,222Construction $ 1,465,530 Contingency $ 162,835
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 31,258 $ 1,655,587 Project Start : 7/1/2021 Estimated Completion
Description
The project is currently in the design phase and aims to maximize the funding available to complete rehabilitation work beginning at the southern city limit on Pinole Valley Road to the bridge west of Savage Ave. The project will include replacement, modification, or installation of a ADA compliant curb ramps, road rehabilitation, and striping.
History, Status, or Impact if Delayed
Based on the 2019 P‐TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations were further validated through a comparative pavement analysis and coring samples to explore additional treatment options which are not discussed in the P‐TAP report. This will allow the City to optimize the available funding. The section of roadway selected based on the analysis was Pinole Valley Road from the southern city limits.
General Plan Goals/Policies
Estimated Project
Life cycle cost
RO2101 ‐ ARTERIAL REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
38 508 of 631
Project Origin : Staff Recommendation Priority Score 50 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 1,405,672 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 14,628
$ 1,020,000
$ 330,372
$ ‐ ‐ $ ‐ $ ‐ $ 1,365,000 $ $ 44,700
Unfunded $ 1,320,300
$ ‐ ‐ $ ‐ $ ‐ $ 1,365,000 $ Estimated Project
Life cycle cost
RO1902 ‐ PEDESTRIAN IMPROVEMENTS AT TENNENT AVE. near RXR Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 40,672 $ 1,365,000 Project Start : 7/1/2020 Estimated Completion
Description
In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
History, Status, or Impact if Delayed
WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. City staff also submitted an OBAG 3 application in July 2022 to compete for funding for this project. If awarded, the City will need a match of $345k.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 14,628 Construction $ 1,020,000
Contingency $ 330,372
$ 1,320,300
TOTAL FUNDS $ 1,365,000
TOTAL USES $ 1,365,000
SOURCE(S)
325 ‐ Grant: STMP Fees $ 44,700 39 509 of 631
Project Origin : Development Driven Priority Score 29
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 200,000 $ 200,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ $ 50,000 $ 50,000 Unfunded 150,000 $ $ 150,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ Estimated Project Life
cycle cost
RO1802 ‐ HAZEL STREET GAP CLOSURE (SUNNYVIEW)
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.1, Policy CE.1.1, Policy CE.1.4, Policy CE.1.5, Goal CE.3, Policy CS.2.6, Goal HS.1, Goal HS.3, Policy HS 3.4, Goal HS.6Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2021 Estimated Completion
Description
A developer has proposed to develop on a vacant lot identified as APN 402‐013‐060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive ‐ West end of Hazel St.
History, Status, or Impact if Delayed
CIP Project SW1901 must be completed prior to this project.
General Plan Goals/Policies
Construction
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ ‐
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
40 510 of 631
Project Origin : End of life cycle Priority Score 55
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 28,800,000 $ ‐ $ ‐ $ 31,884,899 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 4,150,000 $ 4,283,579 $ 1,840,583
$ 24,650,000 $ 24,650,000
$ ‐ 28,800,000 $ ‐ $ $ ‐ $ 30,774,162 $ 41,394
$ 1,499,189
$ 28,800,000 $ 28,800,000
$ 28,800,000 $ ‐ $ ‐ $ ‐ $ 30,774,162 Estimated Project
Life cycle cost
RO1710 ‐ SAN PABLO AVENUE BRIDGE OVER BNSF RAILROAD
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.3.3, Goal H.3, Policy H.3.1, Goal CE.3, Goal CE. 7, Policy CE.7.3, Goal CS.10.Estimated Expenditures to‐date $ 1,110,737 $ 1,974,162
Project Start : 7/1/2017 Estimated Completion
Description
The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded list.
History, Status, or Impact if Delayed
The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP. In October 2022, a draft type selection report was submitted to Caltrans for review. This report is the first step to request additional funding allocations from the Caltrans HBP to complete the PS&E phase and construction phase of the project.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Project Management $ 133,579Planning & DesignConstruction ‐ $ 1,840,583
TOTAL USES $ 1,974,162
SOURCE(S)325 ‐ Grant: HBP $ 41,394 $ 1,499,189
$ 300,000
TOTAL FUNDS $ 1,974,162
$ 133,579
325 ‐ Grant: STMP Fees215 ‐ Grant: TLC106 ‐ Measure S 2014Unfunded 41 511 of 631
Project Origin : Council Request Priority Score 33
New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 100,000 $ ‐ $ ‐ $ 100,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 10,000 $ 10,000 $ 80,000 $ 80,000 $ 10,000 $ 10,000 $ ‐ 100,000 $ ‐ $ ‐ $ 100,000 $ $ 100,000 $ 100,000 TOTAL FUNDS $ ‐ $ 100,000 $ ‐ $ ‐ $ ‐ $ 100,000 DesignConstructionContingency
TOTAL USES $ ‐
SOURCE(S)200 ‐ Gas Tax
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
Description
As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road ‐ from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.
History, Status, or Impact if Delayed
General Plan Goals/Policies
$ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Estimated Project
Life cycle cost
RO1708 ‐ PINOLE VALLEY ROAD IMPROVEMENTS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date 42 512 of 631
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 200,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ $ 200,000
$ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ Estimated Project Life
cycle cost
IN2301 ‐ FACILITIES & REAL ESTATE MASTER PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Estimated Expenditures to‐date
$ ‐ $ 200,000 Project Start : 7/1/2023 Estimated Completion
Description
The facilities master plan will serve as a roadmap for achieving identified strategic objectives to improve service delivery and utilization of real estate and facility assets. The masterplan will serve to aid decision‐making on capital improvements for a defined list of City owned facilities and provide information on potential major maintenance needs (e.g., repairs vs. replace) as applicable.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 200,000Contingency TOTAL USES $ 200,000
TOTAL FUNDS $ 200,000
SOURCE(S)106 ‐ Measure S 2014 $ 200,000 43 513 of 631
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 50,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ $ 50,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ Estimated Project Life
cycle cost
IN2201 ‐ ENERGY CONSERVATION, GENERATION AND STORAGE ASSESSMENT Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1 & CS.9, Policy CS.9.1, Goal SE.3, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 50,000 Project Start : 7/1/2022 Estimated Completion
Description
An energy optimization assessment to identify energy conservation measures, renewable energy generation, and storage opportunities. This audit will help the City identify and develop energy investment initiatives for facilities.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 50,000 Contingency
TOTAL FUNDS $ 50,000
TOTAL USES $ 50,000
SOURCE(S)106 ‐ Measure S 2014 $ 50,000 44 514 of 631
Project Origin : Council Request Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 170,000 $ ‐ $ ‐ $ 200,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 30,000
$ 170,000 $ 170,000 $ ‐ 170,000 $ ‐ $ ‐ $ 200,000 $ $ 170,000 $ 200,000 TOTAL FUNDS 30,000 $ $ ‐ 170,000 $ ‐ $ ‐ $ 200,000 $ TOTAL USES 30,000 $
SOURCE(S)100 ‐ General Fund $ 30,000Design $ 30,000 Construction
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.4.1, Policy CS.2.6, Goal CS.9, Goal HS.4Estimated Expenditures to‐date $ ‐ $ 30,000 Project Start : 7/1/2023 Estimated Completion
Description
During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will: 1) identify critical facilities in need of back‐up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back‐up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.
History, Status, or Impact if Delayed
The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators.
General Plan Goals/Policies
Estimated Project Life
cycle cost
IN2101 ‐ EMERGENCY POWER FOR CRITICAL FACILITIES
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
45 515 of 631
Project Origin : Council Request Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 60,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 60,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 60,000 $ $ 60,000
$ ‐ ‐ $ ‐ $ ‐ $ 60,000 $ Estimated Project Life
cycle cost
IN2102 ‐ MUNICIPAL BROADBAND FEASIBILITY
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.11, Policy CS.11.2, Policy CS.11.5Estimated Expenditures to‐date $ ‐ $ 60,000 Project Start : 7/1/2022 Estimated Completion
Description
A feasibility study to understand the high speed (broadband) connectivity available to community residents, businesses, and other organizations in terms of coverage, speed, and cost; determine whether there are gaps relative to modern standards; if there are gaps, identify and assess potential City interventions (including public‐private partnerships) with respect to cost, effectiveness, and feasibility; and make a recommendation regarding next City steps on digital connectivity as appropriate.
History, Status, or Impact if Delayed
Staff released an Request for Proposals for this effort on April 11, 2023.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 60,000 Contingency
TOTAL FUNDS $ 60,000
TOTAL USES $ 60,000
SOURCE(S)106 ‐ Measure S 2014 $ 60,000 46 516 of 631
Project Origin : Council Request Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ 140,000 $ ‐ $ ‐ $ ‐ $ 200,000 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 140,000 $ 200,000 $ ‐
$ 140,000 $ ‐ $ ‐ $ ‐ $ 200,000 $ 140,000 $ 200,000 $ 140,000 $ ‐ $ ‐ $ ‐ $ 200,000 Estimated Project
Life cycle cost
IN2103 ‐ RECYCLED WATER FEASIBILITY
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy OS.8.1, Policy OS.8.7, Goal SE.9, Policy SE.9.1, Policy SE.9.4Estimated Expenditures to‐date $ ‐ $ 60,000 Project Start : 7/1/2022 Estimated Completion
Description
A feasibility study will allow the City to plan and phase the construction of future recycled water distribution system infrastructure. The study will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning‐level cost options for the phased system.
History, Status, or Impact if Delayed
Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole‐Hercules and Rodeo wastewater treatment plants was among the recommended non‐potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 60,000Contingency TOTAL FUNDS $ 60,000
TOTAL USES $ 60,000
SOURCE(S)100 ‐ General Fund $ 60,000 47 517 of 631
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 100,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ 325 ‐ Grant: STMP Fees $ 100,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ Estimated Project Life
cycle cost
IN2105 ‐ APPIAN WAY COMPLETE STREETS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ 100,000 Project Start : 7/1/2023 Estimated Completion
Description
Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. In December 2021, City Council approved a Cooperative Funding Agreement with WCCTAC to receive STMP funds to complete preliminary design for this project.
History, Status, or Impact if Delayed
This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.
General Plan Goals/Policies
Engineering Design $ 100,000
TOTAL USES $ 100,000
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028SOURCE(S)
$ 100,000
TOTAL FUNDS $ 100,000
48 518 of 631
Project Origin : TAPS Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 188,000 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 170,000
$ ‐
$ ‐ $ ‐ $ ‐ $ ‐ $ 170,000 $ 170,000
$ ‐ $ ‐ $ ‐ $ ‐ $ 170,000 Estimated Project
Life cycle cost
IN2106 ‐ ACTIVE TRANSPORTATION PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal GM.1, Goal GM.3, Policy GM.3.2, Policy CE.1.4, Policy CE.8.2, Goal CS.10Estimated Expenditures to‐date $ 18,000.00 $ 170,000
Project Start : 7/1/2022 Estimated Completion
Description
Development of an Active Transportation Plan will act as a guide for active mobility within and around Pinole. The Plan will identify an integrated network of walkways and bikeways that connect Pinole neighborhoods and communities to employment, education, commercial, recreational, and tourist destinations. The plan will prioritize a set of connected projects, that when fully implemented, will increase active transportation opportunities and make it safe and more convenient for people to walk, bike, and use non‐auto forms of travel.
History, Status, or Impact if Delayed
In March 7, 2023, City Council awarded a contract to GHD for the preparation of an Active Transportation Plan.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 170,000Contingency TOTAL FUNDS $ 170,000
TOTAL USES $ 170,000
SOURCE(S)100 ‐ General Fund $ 170,000 49 519 of 631
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 250,000 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 250,000
$ ‐
$ ‐ $ ‐ $ ‐ $ ‐ $ 250,000 $ 250,000
$ ‐ $ ‐ $ ‐ $ ‐ $ 250,000 Estimated Project
Life cycle cost
IN1703 ‐ STORM DRAIN MASTER PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Policy CS.7.1Estimated Expenditures to‐date $ 250,000
Project Start : 7/1/2020 Estimated Completion
Description
Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 250,000Contingency TOTAL FUNDS $ 250,000
TOTAL USES $ 250,000
SOURCE(S)106 ‐ Measure S 2014 $ 250,000 50 520 of 631
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 165,000 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 150,000
$ ‐
$ ‐ $ ‐ $ ‐ $ ‐ $ 150,000 $ 150,000
$ ‐ $ ‐ $ ‐ $ ‐ $ 150,000 Estimated Project
Life cycle cost
IN1704 ‐ PARKS MASTER PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.3, Policy CS.3.1Estimated Expenditures to‐date
$ 15,000.00 $ 150,000
Project Start : 7/1/2020 Estimated Completion
Description
This project will prepare a citywide master plan to address the city's long‐term needs and goals for parks, recreation, and open space. The master plan will identify the City’s current parks and recreation assets,determine the City’s future parks and recreation needs and priorities, and recommendcapital, operational, and financial strategies to meet the City’s needs.
History, Status, or Impact if Delayed
In early 2022, City staff issued a Request for Proposals (RFP) to solicit bids to prepare the master plan. On December 20, 2022, the City Council awarded a contract to RJM Design Group for the preparation of the City's Master Plan. The consultant partcipated in a kick off meeting with staff in April 2023.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 150,000Contingency TOTAL FUNDS $ 150,000
TOTAL USES $ 150,000
SOURCE(S)106 ‐ Measure S 2014 $ 150,000 51 521 of 631
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
UNFUNDED PROJECTS
# Unfunded Projects
UF001 Railroad Avenue Bridge Removal and Replacement
UF002 Electric Vehicle Charging Stations in City lots
UF003 Parking lot resurfacing
UF004 LLAD Landscape Restoration and Improvement
UF005 Dog Park Restroom Replacement
UF006 Dog Park resurfacing and fencing improvements
UF007 Eucalyptus Grove Restoration
UF008 Fernandez Park Baseball grandstand improvement
UF009 Repave Trails
UF010 ADA Ramps
UF011 Appian Complete Streets
UF012 Pedestrian Bridge Maintenance (formerly known as Bridge Maintenance) UF013 Fernandez Park Improvements
UF014 Pavement Maintenance
UF015 I-80/Pinole Valley Rd. Interchange Improvements
UF016 Shale Hill Retaining wall and sidewalk gap
UF017 Sidewalks gaps
UF018 Signal System Upgrades
UF019 Pinon-1
UF020 Pinon-2
UF021 Tennent-1
UF022 Tennent-2
UF023 Tree Master Plan
UF024 San Pablo Avenue Bridge over BNSF Railroad
UF025 Installation of Solar at City Facilities
UF026 All access weather roads
UF027 Faria House Renovations
UF028 San Pablo Avenue Complete Streets
UF029 Signalized Intersections
UF030 Pedestrian Safety at Signalized Intersections
UF031 Safety at Unsignalized Intersections
UF032 Roadway Segments #1
UF033 Roadway Segments #2
UF034 Roadway Segments #3
UF035 Vehicular Bridge Maintenance
Legend:
New unfunded projects added
52 522 of 631
UF001 - Railroad Avenue Bridge Removal and Replacement
Project Information
The Contra Costa County Flood Control and
Water Conservation District has advised
removal of the Railroad Avenue Bridge. The
bridge is a flood barrier. The first step is to
determine if the City of Pinole is the responsible
agency for this project.
UF002 - Electric Vehicle Charging Stations in City lots Project Information
Origin: Staff Recommendation
Budget Unit: Roads/Sanitary Sewer/
Stormwater
Cost Estimate:
Potential Funding Sources:
Priority Score: 11
The City desires to promote and encourage the
use of electric vehicles. With increased adoption
of alternative fuel vehicles, the need for
charging infrastructure is growing. The City
wishes to install charging stations in city owned
parking lots. The first step is to complete a load
study at City owned parking lots to determine
the electrical capacity at each site. There may
be significant electrical upgrades necessary to
install charging stations. Electrical capacity and
siting determine ultimately determine the cost of
each project. There are incentives available for
the charging equipment.
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources: Bay Area
Air Quality Management District, West
Contra Costa Transportation Authority,
Marin Clean Energy
Priority Score: 43
53 523 of 631
UF003 - Parking lot resurfacing
Project Information
This project is to maintain and enhance
existing City owned parking facilities and
infrastructure, to increase parking supply,
and to support ongoing multi-modal and
streetscape improvements. Improvements
include saw cutting and demolition,
pavement removal, earthwork, pavement
installation, curb and gutter, striping, and
signage.
UF004 - LLAD Landscape Restoration and Improvement
Project Information
Origin: Staff Recommendation
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources:
Priority Score: 32
The Pinole Valley Road Landscape and Lighting
Assessment District was formed in 2008. The
City installed various improvements on Pinole
Valley Road between Henry Avenue and
Ramona Street. The district provides
maintenance to traffic signals, streetlights,
median landscaping, irrigation for landscaping,
electricity to traffic signals and streetlights, and
graffiti removal. This project will maintain and
restore turf, shrubs, plants and trees within the
District. In FY 2022/23, this work was completed
for Zone A (between I-80 and Henry Ave.)
Origin: LLAD Report
Budget Unit: LLAD
Cost Estimate:
Potential Funding Sources: Fund 345
& 348
Priority Score: 27
54 524 of 631
UF005 - Dog Park Restroom Replacement
Project Information
The existing restroom located at the Dog
Park is beyond its useful life and requires
replacement.
UF006 - Dog Park resurfacing and fencing improvements
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate: $200,000
Potential Funding Sources:
Priority Score: 36
Resurfacing and fencing improvements
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate: $75,000
Potential Funding Sources:
Priority Score: 36
55 525 of 631
UF007 - Eucalyptus Grove Restoration
Project Information
The open space located between the Old Town
area between John St. and Pinole Valley Road
is forested with Eucalyptus trees. In 2014, a
Safety Inspection was conducted by a
consultant. A total of 8 trees were
recommended for removal, and root crown
excavation was recommended for 3 trees. 2
trees were determined to be hollow and
recommended for further investigation to
evaluate the level of internal decay. In 2018, the
City hired a company to remove 20 Eucalyptus
trees in the area. There are still many trees left
and many of the prior trees were felled with the
trunks remaining on site. This project will
remove the remaining trees, both standing and,
on the ground, and regreen this area with native
trees.
UF008 - Fernandez Park Baseball grandstand improvement
Project Information
Origin: Council Request
Budget Unit: Parks
Cost Estimate: $150,000
Potential Funding Sources:
Priority Score: 22
The current grandstand is aging and
requires increased maintenance to
maintain its serviceability.
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate: $250,000
Potential Funding Sources:
Priority Score: 27
56 526 of 631
UF009 - Repave Trails
Project Information
The City’s goal is to develop safe,
connected, and comfortable bicycle and
pedestrian facilities for people of all ages
and abilities. Repaving trails will enhance
trail access from the City’s roadway
network to encourage alternative modes of
transportation. The Active Transportation
Plan is underway and will identify a trail
network and recommend improvements.
UF010 - ADA Ramps
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
Priority Score: 25
This project involves removing barriers to
accessibility for persons using wheelchairs
or other personal assistance devices and
improving pedestrian accessibility and
safety by reconstructing or upgrading curb
ramps at various locations throughout the
City.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 49
57 527 of 631
UF011 - Appian Complete Streets
Project Information
This project will provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated
El Sobrante to about 1500 lineal feet north
of the city limit within the City of Pinole.
The City received STMP funds
from West Contra Costa Transportation
Authority for preliminary design. The
construction phase remains unfunded.
UF012 - Pedestrian Bridge Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $970,000
Potential Funding Sources:
Priority Score: 30
Maintenance of pedestrian bridges as
identified in the Pedestrian Bridge
Inspection Reports completed by Quincy
Engineering, Inc. In FY 2023/24 there is
$50,000 budgeted in the operating budget
for maintenance activities.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $224,700
Potential Funding Sources:
Priority Score: 22
58 528 of 631
UF013 - Fernandez Park Improvements
Project Information
Renovations to the baseball field to
decrease water and energy usage and
increase accessibility and safety.
UF014 - Pavement Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $850,000
Potential Funding Sources:
Priority Score: 24
The City uses a pavement management
software known as StreetSaver to
strategize the most cost effective method
to extend the pavement life. Pavement
Maintenance is necessary to maintain the
City’s pavement network. Deferred
maintenance results in increased costs
over time.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $42,000,000
Potential Funding Sources: Fund 200
and Fund 106
Priority Score: 25
59 529 of 631
UF015 - I-80/ Pinole Valley Rd. Interchange Improvements Project Information
This project will widen Pinole Valley Road
ramp terminal intersections at I-80 to
provide a dedicated right turn lane to the
eastbound and westbound I-80 on ramps.
This project will also provide crossing
enhancements at the Pinole Valley Road
and I-80 intersection.
UF016 - Shale Hill Retaining wall and sidewalk gap
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $10,959,000
Potential Funding Sources:
Priority Score: 9
Shale Hill is located on San Pablo Ave.
near Oak Ridge Road. The cut slope
above the pavement is comprised of shale
which is loose and sloughs onto the road.
There is no sidewalk in this area because
the toe of the embankment is uncontrolled
and there is inadequate space to
accommodate a sidewalk. Staff has not
been successful in securing grant funds for
this project.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 9
60 530 of 631
UF017 - Sidewalk gaps
Project Information
This project will address sidewalk gaps by
installing public sidewalks where sidewalks
are missing on one or both sides of the
street. This work will be coordinated with
other construction projects. Sidewalk gaps
often exist in places with site constraints
(i.e. right of way, grade/slopes, or utility
conflicts) or are adjacent to properties that
have been required to provide sidewalks in
the past due to land uses or ownerships.
Locations for repair will be selected based
on site conditions, pedestrian safety, and
adjacent property attributes.
UF018 - Signal System Upgrades
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 16
This project will upgrade various aspects
of the City’s traffic signal system including:
traffic signal controller equipment, vehicle
detection, traffic signal arms and heads,
battery backup systems, and
communications systems to reduce
congestion and improve safety for the
Pinole community.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 16
61 531 of 631
UF019 - Pinon-1
Project Information
This project involves replacement of the
approximately pipeline along San Pablo
Ave., Roble Ave., Pinon Ave, and Orleans
Avenue. In FY 2022/23, the City
contracted with a consultant to complete
phase 1 of preliminary engineering and
design for this project.
UF020 - Pinon-2
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate: $4,482,000
Potential Funding Sources:
Priority Score: 59
This project involves replacement of the
approximately pipeline along San Pablo
Ave., Pinon Ave, Appian Way, and
Meadow Avenue.
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate: $1,866,000
Potential Funding Sources:
Priority Score: 59
62 532 of 631
UF021 - Tennent-1
Project Information
This project includes the replacement of
pipeline along Tennent Avenue and inside
the Water Pollution Control Plan.
UF022 - Tennent-2
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate: $2,664,000
Potential Funding Sources:
Priority Score: 59
This project involves replacement of the
approximately pipeline along Tennent
Avenue.
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate: $4,239,000
Potential Funding Sources:
Priority Score: 59
63 533 of 631
UF023 - Tree Master Plan
Project Information
In 2019, the City Council established a
Beautification Ad Hoc Committee to
analyze options for, and to make
recommendations to Council regarding
clean-up and beautification projects in
Pinole. Among other projects, the
Committee recommended the development
of a Tree Master Plan to inventory the
existing trees, and to develop a plan for
managing the tree inventory, including
finding tree planting opportunities.
UF024 - San Pablo Avenue Bridge over BNSF Railroad
Project Information
Origin: Beautification AdHoc Committee
Budget Unit:
Cost Estimate: $375,000
Potential Funding Sources: Cal Fire
Urban and Community Forestry Grant
Program
Priority Score: 11
This project will replace the existing
thirteen span reinforced concrete span
structure over the Burlington Northern
Santa Fe Railroad adjacent to San Pablo
Avenue at the easterly limits of the City.
On 02/18/20, Council awarded a contract
to a Consultant to begin the preliminary
engineering (PE) for this project (CIP
Project RO1710). The PE will be
completed in two phases due to funding
limitations. The first phase was necessary
to develop a final cost estimate to
facilitate pursuing additional funding
required to complete all phases including
construction.
Origin: End of life cycle
Budget Unit: Roads
Cost Estimate: $28,800,000
Potential Funding Sources: Fund 213,
Fund 214, and Economic Stimulus funds.
Priority Score: 58
64 534 of 631
UF025 - Installation of Solar at City Facilities
Project Information
This project involves procurement and
installation of solar panels at City owned
facilities to offset the City’s electricity
consumption and reduce the greenhouse
gas impacts.
UF026 - All access weather roads
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources:
Priority Score: 37
The General Plan, Chapter 8 discusses
improvement of open space management
to reduce wildfire risks. There is a desire
to have improved, all-weather access
roads through open space to improve access to and from Hercules and El Sobrante to shorten response times and improve
mutual aid.
Origin: General Plan
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 20
65 535 of 631
UF027 - Faria House Renovations
Project Information
The building commonly referred to as the
“Faria House” is a two-story residence
constructed in about 1890 and originally
located at what is now 1301 Pinole Valley
Road. In 2005, the Faria House was
relocated to 2100 San Pablo Avenue. On
June 7, 2022, City Council directed staff
pursue hazard remediation and renovations to create a lower-level office, and upper-level warm shell. This project was later unfunded by City Council.
UF028 - San Pablo Avenue Complete Streets
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate: $420,000
Potential Funding Sources:
Priority Score: 17
A complete streets plan would create a
new vision for San Pablo Avenue, to
transform it into a place where people of
all ages and abilities can travel safely and
comfortably whether walking, bicycling,
riding transit, or driving
Origin: Council Request
Budget Unit: Infrastructure Assessment
Cost Estimate: $200,000
Potential Funding Sources:
Subregional Transportation Mitigation
Program (STMP) funds
Priority Score: 15
66 536 of 631
UF029 - Signalized Intersections
Project Information
Improvement to signal hardware, signal
timing, or protected left turn phases at:
Appian Way & Fitzgerald Drive
San Pablo & Tennent Ave.
Appian Way & Canyon Dr./Tara Hills
Pinole Valley Rd./Tennent Ave./Ellerhorst St.
San Pablo Ave. & Pinole Valley Rd.
San Pablo Ave. & Pinon Ave./Appian Way
Pinole Valley Rd. & Estates Ave.
Refer to the LRSP document for detailed
recommendations.
UF030 - Pedestrian Safety at Signalized Intersections
Project Information
Origin: Local Road Safety Plan
Budget Unit: Streets & Roads
Cost Estimate: $183,792
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
Installation of advance stop bars before
crosswalk, raised median on approaches,
raised pavement markers and striping
through intersection at:
Appian Way & Fitzgerald Drive
San Pablo & Tennent Ave.
Appian Way & Canyon Dr./Tara Hills
Pinole Valley Rd./Tennent Ave./Ellerhorst St.
San Pablo Ave. & Pinole Valley Rd.
Fitzgerald Drive and Best Buy Parking Lot
Pinole Valley Rd. & Estates Ave.
Refer to the LRSP document for detailed
recommendations.
Origin: Local Road Safety Plan
Budget Unit: Roads
Cost Estimate: $514,548
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
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UF031 - Safety at Unsignalized Intersections
Project Information
Install intersection lighting, install/upgrade
larger or additional stop signs or other
intersection warning/regulatory signs, or
install RRFB:
Walter Ave. & San Pablo Ave.
Pinole Valley Rd. & Simas Ave.
Pinole Valley Rd. & Wright Ave.
Pinole Valley Rd. & Rafaela St.
Wright Ave. & Carol St.
Simas Ave. & Moraga Dr.
Refer to the LRSP document for detailed
recommendations.
UF032 - Roadway Segments # 1
Project Information
Origin: Local Road Safety Plan (LRSP)
Budget Unit: Streets & Roads
Cost Estimate: $879,830
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
Install segment lighting, or install/upgrade
signs with new fluorescent sheeting, or
install delineators, reflectors/object
markers.
Pinole Valley Rd: San Pablo Ave. to Collins
Ave.
San Pablo Ave.: Oak Ridge Rd. to
Pinole Valley Rd.
San Pablo Ave.: Golden Gate to Del Monte Dr.
Tara Hills: Kilkenny Way to Appian Way
Walter Ave: North Terminus to San Pablo Ave.
Fitzgerald Dr.: Jovita Ln. to Appian Way
Appian Way: San Pablo Ave. to Michael Dr.
Tennent Ave.: San Pablo Ave. to Pinole Valley
Rd.
Refer to the LRSP document for detailed
recommendations.
Origin: Local Road Safety Plan
Budget Unit: Roads
Cost Estimate: $1,469,474
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
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UF033 - Roadway Segments # 2
Project Information
Install centerline rumble strips/stripes, or
install edge-lines and centerlines, or install
RRFB
Pinole Valley Rd: San Pablo Ave. to Collins
Ave.
San Pablo Ave.: Oak Ridge Rd. to
Pinole Valley Rd.
San Pablo Ave.: Golden Gate to Del Monte Dr.
Tara Hills: Kilkenny Way to Appian Way
Walter Ave: North Terminus to San Pablo Ave.
Tennent Ave.: San Pablo Ave. to Pinole Valley
Rd.
Refer to the LRSP document for detailed
recommendations.
UF034 - Roadway Segments # 3
Project Information
Origin: Local Road Safety Plan (LRSP)
Budget Unit: Streets & Roads
Cost Estimate: $914,375
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
Implement road diet, or install dynamic/
variable speed warning signs, or install/
upgrade pedestrian crossing
Pinole Valley Rd: San Pablo Ave. to Collins
Ave.
San Pablo Ave.: Oak Ridge Rd. to
Pinole Valley Rd.
Tara Hills: Kilkenny Way to Appian Way
Fitzgerald Dr.: Jovita Ln. to Appian Way
Appian Way: San Pablo Ave. to Michael Dr.
Refer to the LRSP document for detailed
recommendations.
Origin: Local Road Safety Plan
Budget Unit: Roads
Cost Estimate: $1,483,510
Potential Funding Sources: Highway
Safety Improvement Program (HSIP)
Priority Score: 46
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UF035 - Vehicular Bridge Maintenance
Project Information
Maintenance of vehicular bridges as
identified in the Caltrans Bridge Inspection
Reports. The latest bridge inspection
issued in May 2023, contains
recommendations for three bridges near:
PVHS High School on Pinole Valley Rd.
Wright Ave. on Pinole Valley Rd.
On Simas Ave. near Pinole Valley Rd.
Origin: Caltrans Bridge Inspection
Budget Unit: Streets & Roads
Cost Estimate:
Potential Funding Sources:
Priority Score: 22
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APPENDIX I: Capital Improvement Plan consistency with General Plan Funding is estimated for specific projects or asset plans in the FY 2023/24 – 2027/28 Capital Improvement Plan (CIP) which support the goals and policies of following elements of the General Plan:
• Community Character (CC)
• Growth Management (GM)
• Land Use & Economic Development (LU)
• Housing (H)
• Circulation Element (CE)
• Community Services and Facilities (CS)
• Health and Safety (HS)
• Natural Resources and Open Space (OS)
• Sustainability Element (SE)
The acroynms and associated General P lan goals/policies are listed on individual project sheets.
The FY 2023/24 – 2027/28 CIP includes funding for projects over the next five (5) fiscal years that support General Plan policies and enhance public infrastructure, amenities, and services in Pinole. The CIP is consistent with and helps implement the following General Plan goals and policies:
Community Character Element
GOAL CC.1 Maintain Pinole’s unique qualities and sense of place to preserve the established historic and small-town character of the city.
POLICY CC.1.2 Require all new development to incorporate high-quality site design, architecture and planning to enhance the overall quality of the built environment in Pinole and create a visually interesting and aesthetically pleasing town environment.
POLICY CC.1.3 To enhance a sense of arrival and create a strong appealing image that promotes community identity, the City shall develop community entry features at key gateways or city entries along Interstate 80. Entryways shall incorporate landscaping, trees, structural architectural elements, signage and public art.
POLICY CC.1.5 Encourage project compatibility, interdependence and support with neighboring uses, especially between commercial and mixed-use centers and the surrounding residential neighborhoods. Uses should relate to one another with pedestrian connections, transit options, shared parking, landscaping, public spaces, and the orientation and design of buildings.
GOAL CC.2 Emphasize and enhance the visual and physical connection between the city’s natural environment and the community’s quality of life.
POLICY CC.2.1 Provide visual and physical connections between the natural environment and the built environment through careful site design, building placement, architectural features that allow views of Pinole’s unique environment such as ridgelines or the San 71 541 of 631
Pablo Bay shoreline, public access to open space such as via the Bay Trail, and the use of native vegetation in the urban environment such as for landscape buffers for sidewalk areas and street trees.
POLICY CC.2.2 Preserve natural resources within the built environment, including trees, marshes, creeks and hillsides.
GOAL CC.5 Enhance the quality of life in Pinole by acknowledging the cultural diversity and by promoting, preserving and sustaining the cultural and performing arts.
POLICY CC.5.1 Celebrate the city’s cultural diversity through public art, cultural centers and community events for the benefit and enjoyment of all residents.
POLICY CC.5.2 Develop programs and facilities that promote the cultural and performing arts in Pinole.
Growth Management Element
GOAL GM.1 Regional Planning. Support cooperative transportation, land use and public service planning in Contra Costa County.
POLICY GM.1.1 West Contra Costa County Planning Activities. Achieve efficient public service delivery by coordinating with affected jurisdictions and agencies concerning public and private developments.
GOAL GM.3 Efficient Transportation. Support land use patterns that make efficient use of the transportation system and enhance public safety.
POLICY GM.3.1 Transportation Management. Make more efficient use of the regional and subregional transportation system.
POLICY GM.3.3 Provide Adequate Transportation Facilities and Services. Provide adequate transportation facilities while maintaining neighborhood integrity.
POLICY GM.3.7 Mobility-Impaired. Support efforts to provide safe and convenient transportation systems for all citizens of Pinole, particularly mobility-impaired individuals.
GOAL GM.4 Compact Development and Service Areas. Encourage infill and redevelopment in areas that are already served by utilities, infrastructure and public services.
POLICY GM.4.1 Planning for Present and Future Community Needs. Plan for, provide and maintain a level of public infrastructure facilities and services that adequately serves the present and future needs of the community.
Land Use & Economic Development Element
GOAL LU.1 Preserve and enhance the natural resources, high-quality residential neighborhoods and commercial areas, and small-town (semi-rural) character of Pinole.
POLICY LU.1.3 Establish and implement a continuing program of civic beautification, gateway or entryway enhancement, tree planting, maintenance of homes and streets, and other measures which will promote an aesthetically desirable environment and attractive neighborhood areas.
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GOAL LU.4 Preserve and strengthen the identity and quality of life of Pinole’s residential neighborhoods.
POLICY LU.4.1 Ensure all new development, renovation or remodeling preserves and strengthens Pinole’s residential neighborhoods by requiring projects to be harmoniously designed and integrated with the existing neighborhood.
GOAL LU.6 Protect and enhance the natural resources of the San Pablo Bay waterfront for the enjoyment of Pinole residents.
POLICY LU.6.3 Provide waterfront parks, pedestrian pathways and recreation areas that are safe, accessible, and attractive for public use.
Housing Element
GOAL H.2 Protect Existing Character and Heritage. Protect and enhance the integrity and distinctive character and heritage of Pinole encouraging the development of high quality, welldesigned housing and conserving existing housing.
POLICY H.2.4 Maintain Existing Housing and Neighborhood Amenities. Maintain Pinole’s lifestyle characteristics by encouraging the maintenance of existing housing stock, and in particular housing with historic value, and preserving the amenities of existing neighborhoods.
GOAL H.3 Provide Adequate Services and Facilities. Provide adequate services and facilities to meet the needs of the city’s current and future population.
POLICY H.3.1 Plan For Public Facility and Services Needs. Future development shall be planned based on public facility and service capacity, community-wide needs, sound citywide and neighborhood planning and public improvement programming.
POLICY H.3.4 Encourage new pedestrian-oriented development. Encourage new development and redevelopment that places residences in close proximity to a variety of services and facilities.
Circulation Element
GOAL CE.1 Reduce vehicle miles traveled and encourage the use of public transit.
POLICY CE.1.1 Encourage strategic growth that concentrates future development along Pinole’s three primary transit corridors (San Pablo Avenue, Appian Way and Pinole Valley Road).
POLICY CE.1.3 Encourage development that is sensitive to both local and regional transit measures and that promotes the use of alternative modes of transportation.
POLICY CE.1.4 Encourage maximum utilization of the existing public transit system and alternate modes of transportation in Pinole.
GOAL CE.3 Provide timely input and effective means (as appropriate) of programming street and highway improvements to maintain the objective peak hour level of service without detrimentally impacting community character or commercial activity.
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POLICY 3.2. Maintain roadway network at or above established LOS thresholds.
GOAL CE.4 Establish programs to support sidewalk, trail and street enhancements, where feasible.
POLICY CE.4.5 Inventory sidewalk conditions to identify opportunities for enhancements to the circulation system and to help prioritize repair and maintenance activities as funding becomes available.
GOAL CE.5 Provide adequate parking and loading facilities while encouraging alternative means of transportation.
GOAL CE.7 Support bicycle use as a mode of transportation by enhancing infrastructure to accommodate bicycle and rides.
POLICY CE.7.1 Enhance the City’s Bikeway network through the use of Class I, II, and III bikeways.
POLICY CE.7.3 Establish a network of multi-use paths to facilitate safe and direct offstreet bicycle and pedestrian travel.
Community Services and Facilities Element
GOAL CS.1 Provide safe, attractive and efficiently designed infrastructure and sustainable facilities to serve the public.
POLICY CS.1.1 The City will strive to provide safe, attractive and efficiently designed facilities for public and quasi-public organizations.
POLICY CS.1.3 The City will endeavor to provide convenient access to community facilities and services to all areas of the community.
GOAL CS.2 Ensure and maintain a high level of public safety in the community.
POLICY CS.2.6 The City will continue to fund the repair, maintenance and expansion of facilities to respond to evolving service needs.
GOAL CS.3 Provide adequate and high-quality recreational opportunities and programs for the community.
POLICY CS.3.1 Continue to provide a variety of recreational opportunities that serve and represent all aspects of the community.
POLICY CS.3.3 Expand and organize a multi-use trail system.
GOAL CS.6 Provide adequate, economical and dependable wastewater collection service and treatment.
POLICY CS.6.1 The City shall continue to make capital improvements to the wastewater collection and treatment system to maintain system capability and reliability.
GOAL CS.7 Minimize flooding.
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POLICY CS.7.1 The City will ensure that the storm drain system has adequate capacity to minimize street flooding and, where feasible, shall expand the capacity of the system to control storm flows.
GOAL CS.9 Provide economical and dependable community services while conserving energy resources.
POLICY CS.9.1 The City will seek opportunities to improve the energy efficiency of facilities and operations.
GOAL CS.10 Provide safe, efficient roadway infrastructure to support multiple modes of transportation and to meet existing and future circulation needs.
POLICY CS.10.2 The City will update, where possible, the existing roadway network to enhance pedestrian, bicycle and transit circulation while maintaining safe vehicular circulation.
Health and Safety Element
GOAL HS.1 Minimize the potential for loss of life, injury, damage to property, economic and social dislocation, and unusual public expense due to natural and man-made hazards.
GOAL HS.2 Protect the community from the risk of flood damage and improve surface water quality.
POLICY HS.2.4 Continue to monitor studies that identify anticipated changes in sea level and create appropriate standards and improvements to minimize flood risks.
POLICY HS.2.5 Establish appropriate capital improvements and management programs to reduce wet weather sewer treatment demand and avoid discharge to the shallow water outfall.
GOAL HS.3 Minimize hazards of soil erosion, weak and expansive soils, potentially hazardous soils materials, other hazardous materials, geologic instability and seismic activity.
POLICY HS.3.5 Require proper handling, storage, disposal and cleanup of hazardous materials to prevent leakage, potential explosions, fires or the escape of harmful gases and to prevent individually innocuous materials from combining to form hazardous substances, especially at the time of disposal.
GOAL HS.4 Ensure that government agencies, citizens and businesses are prepared for an effective response and recovery in the event of emergencies or disasters.
POLICY HS.4.1 Continue to provide essential emergency public services during natural catastrophes
POLICY HS.4.3 Incorporate technological enhancements in new and substantially remodeled structures and facilities to support and improve emergency services. 75 545 of 631
GOAL HS.6 Support multiple forms of transportation and a circulation system design that reduces vehicle trips and emissions.
POLICY HS.6.1 Promote and encourage walking and bicycling as viable forms of transportation to services, shopping and employment.
GOAL HS.7 Ensure that all new development meets or exceeds state and federal water quality standards.
POLICY HS.7.1 Support Regional, state and federal clean water programs.
POLICY HS.7.3 Reduce the transport of runoff and surface pollutants.
POLICY HS.7.6 Establish appropriate capital improvements and management programs to reduce wet weather sewer treatment demand and avoid discharge to the shallow water outfall.
Natural Resources and Open Space Element
GOAL OS.1 Ensure the preservation of natural resources by determining appropriate land use and compatibility with natural resources and open space.
POLICY OS.1.2 Agency Cooperation. Work with Federal, State and local regulatory and trustee agencies to promote the long-term sustainability of local natural resources.
Sustainability Element
GOAL SE.3 The City will reduce its contribution to climate change and mitigate and adapt to the effects of climate change as appropriate.
POLICY SE.3.1 Reduce greenhouse gas emissions from City operations and community sources by a minimum of 15 percent below current or baseline levels by the year 2020.
POLICY SE.3.4 Reduce GHG emissions by reducing vehicle miles traveled and by increasing or encouraging the use of alternative fuels and transportation technologies.
POLICY SE.1.3 Enhance the energy efficiency of all City facilities.
GOAL SE.4 Optimize energy efficiency and renewable energy.
POLICY SE.4.2 Explore opportunities for City-wide expansion of Programs and Facilities related to energy efficiency and conservation.
GOAL SE.5 Achieve a solid waste diversion of 75% of the waste stream by 2020.
GOAL SE.7 Air quality will be maintained and improved for the City of Pinole and the Bay Area as a region and not decline below levels measured in early 1990’s.
POLICY SE 7.3 Support efforts to comprehensively address air quality issues through education, regulation, and innovation.
GOAL SE.8 Utilize transit options and reduce vehicle miles traveled and single-occupancy vehicle use.
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POLICY SE.8.7 Work to improve Pinole’s pedestrian and bicycle infrastructure and to meet the needs of all pedestrians and bicyclists.
POLICY SE.8.10 Support and promote the use of low- and zero-emissions vehicles, alternative fuels, and other measures to directly reduce emissions from motor vehicles.
Community Character Element
GOAL CC.1 Maintain Pinole’s unique qualities and sense of place to preserve the established historic and small-town character of the city.
POLICY CC.1.2 Require all new development to incorporate high-quality site design, architecture and planning to enhance the overall quality of the built environment in Pinole and create a visually interesting and aesthetically pleasing town environment.
POLICY CC.1.3 To enhance a sense of arrival and create a strong appealing image that promotes community identity, the City shall develop community entry features at key gateways or city entries along Interstate 80. Entryways shall incorporate landscaping, trees, structural architectural elements, signage, and public art. 77 547 of 631
APPENDIX II: Prioritization Matrix Category Scoring Guidelines
1. Regulatory Compliance – Compliance with regulatory mandates issued by agencies likes California State Water Resources Control Board, California Department of Resources, Recycling and Recovery, Department of Fish and Wildlife, the San Francisco Bay Conservation and Development Commission, or other County, State and federal laws. This also includes the Americans with Disabilities Act, the Manual of Uniform Traffic Control Devices, and self-imposed City ordinances. The score should be based on the answers to the following example questions:
a. Does the proposed project address a current regulatory mandate? b. Will the proposed project proactively address a foreseeable (within the next 5 years) regulatory mandate?
Scoring scale:
0 2-3 5
The project does
not address a
regulatory
compliance issue
The project provides a
short-term fix for an
existing regulatory
compliance issue or for
one anticipated in the near
future
The project resolves
a pressing or longterm regulatory
compliance issue
2. Health/Safety – Projects that improve the overall health and safety of the community such as multi-purpose trails, transportation safety improvements, new recreation facilities, address safety issues at City facilities, enhancements to police, fire, and emergency medical services.
The score should be based on answers to the following example questions:
a. Does the proposed project impact the health and wellbeing or safety of Pinole residents and/or employees?
b. Does the project mitigate a serious risk or liability health/safety issue and to what degree? c. Does the project help assist the City to respond more effectively and efficiently to emergencies throughout the community?
Scoring scale:
0 2-3 5
The project does
not impact the
health and/or
safety of the
community
The project addresses a
serious health and/or safety
issue that has a limited
impact or addresses a lessserious issue but serves the health and or safety of the
broader community
The project directly
addresses a
serious health
and/or safety issue
that has a
widespread impact
and/or improves
the health of the
community
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3. Project Dependency/Bundling– The completion of the proposed project is complementary to the completion of a precursor capital project/master plan or the proposed project would be implemented efficiently if it was coordinated with another capital project. A project that is not needed for many years would score lower than a project that needs to be completed before another project can start. The score should be based on answers to the following example questions:
a. When is the proposed project needed?
b. Do any other projects require the proposed project to be completed first? c. Does the proposed project require other projects to be completed first? d. Can the proposed project be completed in conjunction with another project for coordinated, efficient implementation?
Scoring scale:
0 2-3 5
The project does
not have a project
dependency
The project can be
completed in conjunction
with another project for
coordinated, efficient
implementation
The project must be
completed before
another priority project
can start
4. Long-Term Planning – General Plan, Three-Corridor Specific Plan, 2020-2025 Strategic Plan, Long-Term Financial Plan, Pinole Economic Development Strategy, Master Plans, Emergency Operations Plan, Communication and Engagement Plan, Climate Action Plan, Local Road Safety Plan, Active Transportation Plan, Parks Master Plan, and departmental strategic plans which serve as a resource for the City to meet goals set forth by City departments, advisory boards and commissions, and the community at-large. Plans include documents that have been prepared internally to assure consistent adherence to industry best practices, as well as those documents that are created with the assistance of outside consultants. A component of long-term planning includes public discussion and/or public engagement. The score should be based on the answers to the following example questions:
a. Is the proposed project contained in one or more of the City’s long-term planning documents?
b. Is the proposed project listed as a high priority?
Scoring scale:
0 2-3 5
The project is
not part of any
long-term
planning
document
The project is
included in a longterm planning
document, but may
not be high priority
The project is included
in a long-term planning
document and is a high
priority
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5. State of Infrastructure – Projects that address failing infrastructure (i.e., sidewalks, streets, lighting, municipal buildings, recreation facilities) or facilities that have exceeded their useful life. The score should be based on answers to the following example questions:
a. Does the proposed project maintain the condition or value of existing infrastructure? b. Does the proposed project avoid potential failure due to substandard conditions? c. Will the proposed project address a facility that is outdated or exceeded its useful life? d. Is the proposed project supported by a life cycle analysis of repair versus replacement and a master plan for that type of asset?
Scoring scale:
0 2-3 5
The project
maintains
existing
infrastructure
at current
service levels
The project extends the
service life of an existing
asset or adds new
infrastructure to support
growth
The project addresses
existing infrastructure
which has reached the
end of its useful life and is
supported by a life cycle
analysis of repair vs.
replacement
6. Operating Budget Impact – Some proposed projects may impact the operating budget for the next few years or for the life of the facility. Some proposed projects can offer cost savings or revenue generation opportunities. The score should be based on answers to the following questions:
a. Will the proposed project require additional personnel to operate? b. Will the proposed project require additional annual maintenance? c. Will the proposed project require additional equipment not included in the project budget?
d. Will the proposed project reduce staff time and City resources thereby resulting in a positive impact on the operational budget?
e. Are there cost savings or revenue generation opportunities as a result of the efficiency of the proposed project?
Scoring scale:
0 2-3 5
The project will
have a negative
impact on the
budget. It will
require additional
money to operate
The project will not
impact the operating
budget as it is
cost/revenue neutral
The project will have a
positive impact on the
budget. It will result in
significant savings in
staff time, materials, or
offer revenue
generation
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7. Quality of Life – Projects that provide widespread economic prosperity, recreational and cultural activities, environmental benefits, beautify Pinole, and attract new residents and visitors. The score should be based on answers to the following example questions:
a. Does the proposed project help to create a beautiful and clean community? b. Does the proposed project encourage participation in recreational and cultural activities?
c. Does the proposed project attract new residents, businesses, or visitors? d. Does the proposed project increase environmental stewardship? e. Does the proposed project contribute towards economic development and revitalization efforts?
Scoring scale:
0 2-3 5
The project will
not have an
impact on the
quality of life for
the Pinole
community
The project has
moderate impact on the
quality of life for the
Pinole community
The project greatly
impacts the quality
of life for the Pinole
community
8. Grant Funding – The proposed project is partially or fully supported by grants from State or Federal funds. The percentage of total cost funded by an external source will determine the score in this category.
Scoring scale:
0 1 2 3 4 5
0% - 16%
External
Funding
17% - 33%
External
Funding
34% -
50%
External
Funding
51% - 67%
External
Funding
68% - 84%
External
Funding
85% to
100%
External
Funding
9. Sustainability and Conservation – The proposed project furthers the City’s sustainability and conservation goals. The score should be based on answers to the following example questions:
a. Does the proposed project improve the health of the community and natural environment through sustainable designs with improved air quality and reduce greenhouse gas emissions that contribute to climate change? b. Does the proposed project increase use of active modes of transportation and reduces the need for auto-dependency?
c. Does the proposed project incorporate design that meets or exceeds federal and State standards in the field of energy efficiency, such as State of California Title 24 Energy Efficiency Standards, LEED building standards, etc.?
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Scoring scale:
0 2-3 5
The project will not
impact the City’s
ability to achieve
sustainability and
conservation goals
The project will have a
modest positive impact
on the City’s ability to
achieve sustainability
and conservation goals
The project will have
a significant positive
impact on the City’s
ability to achieve
sustainability and
conservation goals
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City of Pinole
Capital Improvement Community Survey Results
Survey period: May 2023
ATTACHMENT C
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CITY COUNCIL
REPORT
10A
DATE: JUNE 20, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: ERIC CASHER, CITY ATTORNEY
SUBJECT: CONDUCT PUBLIC HEARING; WAIVE FIRST READING OF ORDINANCE AMENDING SECTION 15.02.070 “PERMITTED HOURS
AND CONDITION OF CONSTRUCTION” OF THE PINOLE MUNICIPAL
CODE
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing, introduce and waive first reading of an ordinance amending Pinole City Municipal Code Chapter 15.02.070 “Permitted Hours and Condition of Construction.”
BACKGROUND
The recent winter storms and supply chain issues related to goods and services have created challenges in the construction industry impacting the timely completion of construction projects in the City of Pinole. City staff recently received a request from a developer to modify the permitted construction hours within the City to assist developers in completing projects in a timely fashion.
In general, the Pinole Municipal Code (PMC) Chapter 15.02.070 only allows construction work to take place Monday through Friday throughout the City.
Construction work is only allowed on Saturdays in commercial zones and only when the work is interior that does not cause significant noise. Construction work in residential zones is only allowed on weekends or holidays for homeowners performing work on their own homes. At the May 16th City Council meeting, Council directed staff to draft an ordinance amending Chapter 15.02 of the PMC, in order to authorize the City Manager to make modifications to permitted construction hours which would allow more flexibility for permitted construction hours on the weekends and holidays in all zoning districts in the City.
DISCUSSION
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City Council Report
June 20, 2023 2
Chapter 15.02.070 of the PMC provides restrictions on permitted construction hours in the City of Pinole. Construction work may occur from 7:00 a.m. to 5:00 p.m. Monday through Friday. Construction work is permitted on Saturday for interior work in commercial zones that does not generate significant noise. Chapter 15.02.070(D) provides an exception to the permitted construction hours, and allows the City Manager to modify on a case-by-case basis the hours of construction in commercial zones.
Under 15.02.070(D) the City Manager may, for example, allow exterior construction work in commercial zones on the weekend even if it causes significant noise. The PMC does not, however, authorize the City Manager to modify hours of construction in residential zones.
At the May 16th City Council meeting, following receipt of feedback from a developer impacted by construction delays due to the recent winter storms, the Council directed staff to draft an ordinance amending Chapter 15.02 of the Municipal Code to authorize the City Manager to make modifications to permitted construction hours, including the allowance of construction in all zones on weekends and holidays. Allowing developers to seek a modification to construction hours would provide more efficiency and timely completion of projects that the City needs, such as affordable housing.
The ordinance (Attachment A) adds language to Chapter 15.02.070(D) authorizing the City Manager, or their designee, to modify on a case-by-case basis the hours of construction in the City of Pinole beyond what is currently permitted, regardless of zoning district. The ordinance removes the existing language in Chapter 15.02.070(D) which is no longer needed with the proposed change. The Municipal Code Update Subcommittee reviewed the proposed ordinance prepared by staff and recommended the item be brought to the City Council for approval.
FISCAL IMPACT
There is no direct fiscal impact from the modification of permitted construction hours within the City.
ATTACHMENTS
A. Proposed Pinole Municipal Code Amendment
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ORDINANCE NO. 2023-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PINOLE
AMENDING SECTION 15.02.070 OF THE PINOLE MUNICIPAL CODE
AUTHORIZING THE CITY MANAGER TO MODIFY PERMITTED
CONSTRUCTION HOURS
WHEREAS, Section 15.02.070, “Permitted Hours and Condition of Construction,” of the City of Pinole Municipal Code (the “PMC”) establishes the permitted days and times for construction work within the City of Pinole; and
WHEREAS, PMC Section 15.02.070(D), allows construction work to take place Monday through Friday, and with limited exceptions on Saturdays only in commercial zones; and
WHEREAS, the City Council desires to amend PMC Section 15.02.070 to grant the City Manager authority to modify the permitted construction hours throughout the City of Pinole on a case-by-case basis, as needed.
NOW, THEREFORE, the City Council of the City of Pinole does ordain as follows:
Section 1. Recitals.
The above recitals are true and correct and made a part of this Ordinance.
Section 2. Municipal Code Amendment.
Pinole Municipal Code Section 15.02.070, “Permitted Hours and Condition of Construction,” is hereby amended as follows (with text in strikeout indicating deletion and underline indicating addition).
A. Work is allowed from seven a.m. (7:00 a.m.) to five p.m. (5:00 p.m.) Monday through Friday. Work is allowed, but no inspections will be performed on non-federal holidays, which are holidays that are not acknowledged federally but are recognized by the City of Pinole. These holidays include, but are not limited to, Cesar Chavez's Birthday and the Day After Thanksgiving.
B. Saturday work is allowed in commercial zones only, from nine a.m. (9:00 a.m.) to six p.m. (6:00 p.m.), if it is interior work and does not generate significant noise.
C. Exceptions for residential property owners.
1. Homeowners performing additions, repairs, or remodeling are allowed to work on their residences on weekends and holidays between nine a.m. (9:00 a.m.) and five p.m. (5:00 p.m.).
2. By written authorization of the Building Official, a residential property owner with a valid permit to construct a single-family residence for personal occupancy shall be allowed to work on weekends and holidays between nine a.m. (9:00 a.m.) and five p.m. (5:00 p.m.). This
ATTACHMENT A
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authorization shall be granted to applicants who have not built a residence in the City in the previous five (5) year period and who affirm in writing their intention to reside at the subject property.
D. Exceptions for Construction. The City Council designates the City Manager (or their designee) to further modify on a case-by-case basis the hours of construction, to allow for work beyond those hours allowed in 15.02.070.A-C regardless of zoning district . Exceptions for commercial construction. The City Council designates the City Manager (or his/her designee) to further modify on a case-by-case basis the hours of construction in commercial zones.
Additionally, the City Manager (or his/her designee) can modify the construction hours on a case-by-case basis based on inclement weather conditions or certain construction procedures (such as setting up for a concrete pour) and construction project characteristics that may require working beyond five p.m. (5:00 p.m.) on weekdays or six p.m. (6:00 p.m.) on Saturday.
E. The minimum fine for a citation or penalty for violating construction hours is one thousand dollars ($1,000.00) and escalates in one thousand dollars ($1,000.00) increments.
F. Work must be controlled to prevent causing a public nuisance due to dust, noise, vibrations, and the like.
Section 3. Severability.
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the City of Pinole hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.
Section 4. California Environmental Quality Act (“CEQA”).
The proposed amendments are exempt from CEQA based on the rule set forth in CEQA Guidelines Section 15061(b)(3) that CEQA applies only to projects which have the potential for causing a significant effect on the environment. As a series of text amendments and additions, it can be seen with certainty that there is no possibility that the proposed amendments to the Zoning Code will have a significant effect on the environment.
Section 5. Effective Date.
In accordance with California Government Code Section 36937, this Ordinance shall take effect and be in force on the thirty-first day after adoption. 563 of 631
Section 6. Publication.
Within fifteen (15) days after the passage of this Ordinance the City Clerk shall cause this Ordinance or a summary thereof to be published or to be posted in at least three public places in the City of Pinole in accordance with the requirements of California Government Code Section 36933.
PASSED AND ADOPTED on this ____ day of _______ 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Devin T. Murphy, Mayor
ATTEST:
______________________________
Heather Bell, City Clerk
APPROVED AS TO FORM:
______________________________
Eric S. Casher, City Attorney
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CITY COUNCIL
REPORT
12A
DATE: JUNE 20, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: ANDREW MURRAY, CITY MANAGER
MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: UPDATING THE PROCUREMENT POLICY TO REQUIRE THE USE OF
UNION SHOPS FOR CITY PRINT WORK
RECOMMENDATION
Staff recommends that the City Council receive information on a potential update to the City’s Procurement Policy to require the use of union shops for City print work, and provide direction to staff as appropriate.
BACKGROUND
At its meeting on December 6, 2022, the City Council approved a future Council agenda item to discuss a potential change to the City’s Procurement Policy to require the City use union shops for City print work.
The City’s Procurement Policy establishes the guiding principles and rules for the City’s procurement of goods and services. The City Council most recently approved revisions to the Procurement Policy on October 18, 2022, to incorporate an Environmentally Preferable Purchases and Practices (EPPP) Policy and add guidance regarding the procurement of consulting services for federally funded road and transportation projects.
The City is in the process of developing procurement procedures, to complement the Procurement Policy, which will provide detailed guidance on how to implement the Procurement Policy.
The contracting principles for the City’s procurement of goods and services, as described in the Procurement Policy, are competitive process; best overall value; fairness and transparency; and compliance with law and best practices. The Procurement Policy also directs that the City should pursue certain social and environmental objectives through procurement, which is addressed in Section VII. Special Policies, Programs, and Considerations. This section contains guidelines regarding local business purchasing preference and climate friendly and EPPP. The City can add other social and environmental procurement guidelines to the Procurement Policy if it would like, within 565 of 631
City Council Report
June 20, 2023 2
certain limitations. Printing services are considered a general service under the Procurement Policy.
The City has limited in-house printing capabilities, and therefore relies on private printing companies for a variety of printed materials. These materials include letterhead and envelopes for official City communications; employee business cards and standard City forms; postcards, flyers, brochures, and newsletters; banners and other signs; and printed wear or other soft goods. The City expends approximately $30,000 annually on such printed items, although that figure is imprecise as printing costs, and the cost of mailing printed items, are accounted for in multiple ways in the budget.
Employees of private printing companies are entitled to decide whether they would like to be unionized. There are a number of unionized and non-unionized print shops in the Bay Area, and the City regularly uses both types.
REVIEW & ANALYSIS
It would be legally permissible for the City to direct through the Procurement Policy that the City will only use union shops to procure printed goods. There are a number of directories that City staff could use to identify union shops from which to procure printing services. The City Council could direct staff to prepare for the City Council’s consideration at a future Council meeting revisions to the Procurement Policy regarding using union shops for printing.
FISCAL IMPACT
City staff does not believe that there would be any significant increase in City expenditures if the City were to change to only using union shops for procuring printed goods. The City already relies on a mix of union and non-union print shops for printed materials.
ATTACHMENTS
A. City of Pinole Procurement Policy
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1 CITY OF PINOLE PROCUREMENT POLICY
(effective as of October 20, 2020, revised October 18, 2022) I. PURCHASING POLICY OVERVIEW
The purpose of this policy is to outline the guiding principles, rules, and standards applicable to all purchases of goods, services, and supplies made by the City of Pinole.
II. CONTRACTING PRINCIPLES
The requirements contained in this policy are informed by several guiding principles. Adherence to these principles ensures that the City’s purchases are consistent with applicable legal requirements and best practices and that public funds are expended responsibly.
A. COMPETITIVE PROCESS
This policy is designed to promote full and open competition among potential vendors. Through full and open competition, the City is able to realize better pricing and more favorable terms. In interpreting this policy, staff should rely on interpretations that favor greater and more robust competition among vendors.
B. BEST OVERALL VALUE
This policy is designed to ensure that the City is getting the best value for its money when making purchases. When not required by law to select the lowest bidder, this principle permits the City to consider factors other than just price in determining what constitutes the best overall value to the City.
ATTACHMENT A
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2 C. FAIRNESS AND TRANSPARENCY
This policy is designed to promote fairness and transparency in the City’s purchasing system. Complying with this policy fosters equal opportunities for vendors wishing to do business with the City and ensures that public expenditures are made in an open and consistent manner.
D. COMPLIANCE WITH LAW AND BEST PRACTICES
This policy is informed by and incorporates applicable laws, regulations, and best practices applicable to public procurements. Compliance with this policy ensures that purchases are conducted in accordance with the City’s legal and ethical obligations and responsibilities.
III. STANDARDS OF CONDUCT/ETHICAL CONSIDERATIONS
A. CODE OF CONDUCT
Employees are responsible for providing access to City procurement opportunities in a fair and impartial manner to all responsible suppliers, vendors, and contractors. In addition, all employees shall behave in a manner that avoids improprieties or the appearance of improprieties to maintain the public’s confidence in the integrity of the City’s purchasing system.
B. CONFLICT OF INTEREST
If a city officer or employee has a real or apparent conflict of interest, said individual may not participate in the selection, award, or administration of any contract, including those supported by a federal award or funding, that implicates that conflict of interest. If a city officer or employee participates in making a contract where said individual has a real or apparent conflict of 568 of 631
3 interest, such conflict may nullify or void a contract. As nullification or voiding of a contract is a serious matter with potentially significant consequences for the City, every officer or employee is responsible for recognizing and reporting a potential conflict of interest in timely manner.
A conflict of interest may arise when the city officer or employee has a direct financial interest in, or would receive a direct or material benefit arising from a contract. City officers and employees shall not be financially interested in any contract made by them in their official capacity, as such terms are defined in California Government Code Sections 1090 et seq. and 87100 et seq., and relevant case law. Prohibited interests include interests of immediate family members, domestic partners, and their respective employers or prospective employers.
City officers and employees shall report any potential or actual conflict of interest to their respective Department Head or to the City Attorney as soon as a conflict is suspected or discovered. If city officers or employees are uncertain about whether they have a conflict of interest regarding a particular contract, the individual shall consult the City Attorney’s Office as soon as practicable.
It is important to note that consultants of a public entity are considered public officials under Government Code section 1090 and are subject to the requirements therein. City officers and employees should consult the City Attorney’s Office on potential conflict of interest issues with respect to the City’s third-party consultants and contractors.
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4 C. CONDUCT WITH VENDORS
All employee interactions with vendors shall be conducted in a fair, open, and transparent manner. Employees shall:
i. Refrain from showing favoritism to vendors or being unduly influenced by external factors outside the criteria outlined in this policy.
ii. Select all vendors on the basis of meeting appropriate and fair criteria in accordance with the requirements of this policy.
D. NO GRATUITIES
No City employee shall solicit, demand, accept, or agree to accept, and shall avoid the appearance of accepting, a gift of goods or services, payment, loan, advance, deposit of money, or employment offer presented, promised in return for, or in anticipation of favorable consideration in a City procurement.
E. INTERNAL CONTROLS
Employees shall comply with the City’s internal control procedures outlined in the City’s Procurement Procedures. The policies guiding these internal control procedures are as follows:
i. Employees must have or seek proper signature authority and expenditure authority for all transactions to ensure proper tracking and appropriate level of approval for all expenditures.
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5 ii. Duties must be segregated to diminish the risk and/or appearance of any improprieties. The Finance Director is responsible for separation of duties in an effort to negate any improprieties or the appearance of improprieties. If an employee has a question regarding separation of duties, he/she should reach out to the Finance Director for clarification.
iii. Employees must create and maintain adequate documents and records supporting compliance with the City’s procurement policies and procedures for all transactions and retain those records in accordance with the City’s record retention schedule.
IV. CONTRACTING AUTHORITY
A. APPROVAL AUTHORITY
All City expenditures and purchases must be approved by the either the City Manager, the Department Head (in the case of micro purchases), or the City Council. No expenditure shall be submitted or recommended to the City Council except upon approval of the City Manager or his or her authorized representative. Note that contract approval authority is distinct from budgetary approval authority. All City expenditures and purchases, regardless of amount, must be included and/or contemplated in the City’s budget approved by City Council or approved by separate resolution of the City Council.
B. MONETARY THRESHOLDS
(See Appendix A for a reference chart depicting monetary thresholds by category).
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6 1. Non-Public Works Purchases. The following monetary approval thresholds apply to expenditures/purchases that do not qualify as public works projects pursuant to the Public Contract Code.
(a) Department Head — Any expenditure, purchase, or
contract (single-year or multi-year) valued under $10,000 may be approved by a Department Head, provided that
the funding for the purchase or contract is authorized in the budget approved by the City Council.
(b) City Manager Approval — Any expenditure, purchase, or contract (single-year or multi-year) valued at forty-five thousand dollars ($45,000) or less may be approved by
the City Manager, provided that the funding for the
purchase or contract is authorized in the budget approved by the City Council.
(c) City Council Approval — Any expenditure, purchase, or contract (single-year or multi-year) that exceeds fortyfive thousand dollars ($45,000) shall be authorized and
approved by resolution of the City Council.
2. Public Works Projects. The Public Contract Code prescribes special procurement procedures for public works projects.
Public works projects are defined as projects involving the “construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any
publicly-owned, leased, or operated facility.” This definition specifically excludes maintenance projects defined as “Routine, 572 of 631
7 recurring, and usual work for the preservation or protection of any publicly-owned or publicly-operated facility for its intended purposes; minor repainting; resurfacing of streets and highways at less than one inch; landscape maintenance,
including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; nor work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher” (PCC § 22002 (c) and (d)).
(a) City Manager Approval — Any contract for a public
works project valued at $200,000 or less may be awarded and approved by the City Manager.
(b) City Council Approval — Any contract for a public
works project valued over $200,000 shall be awarded and approved by resolution of the City Council.
C. NOTICE OF COMPLETION
The City Manager, in consultation with the City Engineer, is authorized by the City Council to approve and file notices of completion on behalf of the City.
V. TYPES OF PROCUREMENTS
In the course of conducting City business, the City is required to make a variety of different types of purchases. The type of purchase dictates the policies and procedures for procuring and formalizing the purchase. Before 573 of 631
8 employees make a purchase, they should identify the type of purchase and the proper method for completing that purchase.
A. PURCHASES OF GOODS/SUPPLIES
This category of purchases includes the purchase of tangible durable and non-durable goods by the City. Examples of these types of purchases include fuel, tools, office supplies, chemicals, machinery, food, and furniture. These types of purchases are distinct from the purchase of nontangible services.
B. SERVICES
This category of purchases includes the hiring of individuals, firms, or entities to perform services for the benefit of the City. There are two categories of services: general services and consultant/professional services.
1. General Services — General services are non-professionalized services that are often purchased to maintain or service the City’s equipment or facilities. Examples of these types of services include office equipment maintenance, cleaning services, IT support services, disposal services, and food delivery services.
2. Consultant/Professional Services — Consultant/Professional services are specialized services where the City hires an individual or firm to perform professional or technical tasks.
Examples of these types of services include engineering and design services, audit services, architectural services, and legislative affairs services.
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9 C. NON-PUBLIC WORKS CONSTRUCTION
Public works construction projects have a specific statutory definition and strict associated requirements. A small segment of City construction projects do not fall within the definition of “public works.” For these projects, the City has greater discretion in the method and manner of procuring these types of projects. Non-public works projects include minor repainting, minor road resurfacing, landscaping work, and other routine and recurring maintenance work for public facilities.
D. PUBLIC WORKS
Public works projects include projects involving the “construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly-owned, leased, or operated facility.” Examples of these projects are renovation of existing and construction of new City facilities, and significant road and street improvements.
VI. METHODS OF PROCUREMENT
A. OVERVIEW
The type of purchase and the amount of a purchase dictates the method of procurement. Smaller and less complex purchases involve less stringent competitive requirements. Conversely, more valuable and more complex purchases require stricter, more formalized competitive processes. (See Appendix A for a reference chart outlining the method of procurement by type and amount of purchase)
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10 B. INFORMAL PROCUREMENT
1. Micro Purchases — Micro purchases need not be awarded competitively, but the price must be determined to be fair and reasonable and should be distributed equitably among qualified suppliers. Micro Purchases do not require advertising or solicitation of quotes/bids. However, seeking multiple
quotes/bids, even when not required, is a best practice and helps to ensure that the City receives better pricing for its purchases.
Micro purchasing may be used for purchases of goods/general services valued under $10,000.
2. Informal Solicitation — Informal solicitation involves seeking three (3) written quotes from potential vendors. These written quotes may be informally documented, such as through emails between City employees and potential vendors. Informal
solicitation may be used for purchases of goods, general services, non-public works construction projects, and
consultant/professional services valued at $45,000 or less. This method may also be used for public works projects valued at $60,000 or less.
3. Informal Bidding for Public Works Projects — Under informal bidding procedures, the City must: (i) draft a notice inviting bids; (ii) send the notice to a City-maintained list of qualified contractors, identified according to categories of work; and/or (iii) send the notice to all appropriate construction trade journals specified by the California Uniform Construction Cost 576 of 631
11 Accounting Commission. The notice must be sent at least ten (10) calendar days before bids are due. Bids must be submitted to the City by a predetermined time and date as outlined in the bidding notice. This process is governed by California Public Contract Code §22034 and Pinole Municipal Code §3.34.040.
Informal bidding procedures shall be used for public works projects over $60,000 and up to $200,000 in value.
C. FORMAL PROCUREMENT
1. Formal Bidding—
(a) Public Works. Under formal bidding procedures, the
City must: (i) draft a notice inviting bids; (ii) publish the notice in a newspaper of general circulation at least
fifteen (15) calendar days prior to the date of the
opening the bids; and (iii) send the notice to all
appropriate construction trade journals specified by the California Uniform Construction Cost Accounting
Commission. Bids must be submitted to the City by a
predetermined time and date as outlined in the bidding
notice. For public works procurements, this process is
governed by California Public Contract Code § 22037.
Formal bidding procedures shall be used for public
works projects over $200,000 in value.
(b) Non-Public Works. Under formal bidding procedures,
the City must: (i) draft a notice inviting bids; (ii) post the notice on the City’s website and on City message boards; (iii) send the notice to appropriate/relevant trade
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12 publications. Bids must be submitted to the City by a predetermined time and date as outlined in the bidding
notice. Formal bidding procedures shall also be used for the purchase of goods, general services, and non-public works construction projects valued at over $45,000.
2. Formal Competitive Proposals (RFP) — In a formal
competitive proposal process, the City must: (i) prepare a request for proposal document identifying the project
requirements, vendor qualifications, and evaluation factors; (ii) send the RFP to an adequate number of qualified sources as determined by the relevant department head or the City
Manager; (iii) publish notice of the RFP in a local newspaper and/or post the RFP on the City’s website at least ten (10) days prior to the deadline for receipt of proposals; and (iv) establish and implement procedures for evaluation of proposals. Formal competitive proposals shall be used for purchases of
consultant/professional services valued at more than $45,000.
D. DESIGN-BUILD CONTRACTING
Design-build contracting is a form of public works construction contracting that combines both the design and construction phases into one contract and may include other phases and processes. The City may utilize this type of procurement for certain types of services and property related to public works construction projects identified in subsection 1 below subject to making the required findings identified in subsection 2 below, and following the appropriate procedures outlined in subsection 3 below. 578 of 631
13 1. Design-build components — The services and property that may be combined in a design-build contract are:
(a) Planning;
(b) Design;
(c) Construction management;
(d) Construction;
(e) Manufacturing;
(f) Financing;
(g) Maintenance;
(h) Rebuilding;
(i) Improving;
(j) Repairing;
(k) Operation;
(l) Purchase and installation of materials;
(m) Equipment;
(n) Purchase of real property whether in fee, easement, lease or license; and
(o) Any other services necessary for a design-build entity to deliver a functional project.
2. Findings Required — To use a design-build process, the City Manager or City Council must make a finding that takes into consideration costs, timing, extraordinary circumstances such as the need to incorporate specialized equipment or other
project components, the need to coordinate with third parties, and project financing.
3. Requirements — Design-build procurements follow the same requirements that apply to formal competitive proposals as 579 of 631
14 outlined in Section VI (C)(3) and the Procurement Procedures Manual. However, some form of bid security may be warranted in accordance with the requirements in Formal Bidding
Procedures (Section VI (C)(1)) and the Procurement Procedures Manual.
E. COOPERATIVE PROCUREMENT
Cooperative purchasing allows the City to buy goods or services based on a competitively bid contract prepared by another public agency, when that other agency and the vendor(s) agreed in advance to a cooperative process.
Use of purchasing cooperatives is` encouraged as a way to obtain goods and services by aggregating volume, securing value pricing, and reducing administrative overhead. Measured use of purchasing cooperatives can significantly reduce the time and resources needed to competitively purchase goods and services. The following list summarizes the requirements and relevant considerations applicable to cooperative procurements.
1. Competitive Purchasing — Cooperative purchasing programs should be based on competitively awarded contracts that substantially comply with the City’s procurement procedures outlined in this policy.
2. Purchasing Cooperatives — There are numerous purchasing cooperatives that the City can evaluate to use for a particular procurement. Some leading cooperatives include state contracts such as California Multiple Award Schedules (CMAS); the Department of General Services (DGS); OMNIA Partners
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15 (Formerly U.S. Communities Cooperative Purchasing);
Sourcewell (formerly National Joint Powers Alliance); NASPO ValuePoint (formerly WSCA-NASPO; the National
Cooperative Purchasing Alliance (NCPA); and, federal General Services Agency (GSA) procurements (GSA Advantage for
State and Local Governments).
3. Value Analysis — Purchases using any given cooperative need not be based on the absolute lowest pricing and may consider factors in addition to price, such as the time and/or resources needed for the City to independently competitively bid for the good or service.
4. Time Limit — The cooperative competitive bidding process that the City seeks to utilize must have occurred within twenty-four (24) months from the date the City seeks to obtain the goods or services.
5. Piggyback Contracting — Subject to the appropriate approval authority and if in the best interest of the City, the City may enter into contracts for goods and services, the pricing and terms of which have been previously established by another public agency or purchasing cooperative. However, care must be taken to ensure all of the City’s contracting standards are satisfied. Sometimes the underlying contract or commitment originally made to a purchasing cooperative or other agency is difficult to find; however, care must be taken to ensure the City is protected via a contract. Employees should consult the City Attorney’s Office for guidance on meeting the City’s
contracting requirements for cooperative procurements.
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16 F. SOLE SOURCE PROCUREMENT
Regardless of the estimated cost of a purchase, the City is not required to engage in a competitive procurement process, either formal or informal, under Section V when a competitive procurement is infeasible for the reasons articulated in this section. In all cases, the City must verify and document that a particular procurement meets the criteria for a sole source identified below, and the use of sole source must be approved by the City Manager.
In order to utilize a sole source procurement, at least one of the following statements must be true: (1) The item is only available from one source; (2) After solicitation of a number of sources, the competition is determined inadequate; and/or (3) one of the conditions described below applies:
(a) Unique or Innovative Concept–The vendor demonstrates a unique or innovative concept or capability not available from another source. “Unique or Innovative Concept”
means a new, novel, or changed concept, approach, or
method that is the product of original thinking, the details of which are kept confidential or are patented or
copyrighted, and is available to the City only from one source and has not in the past been available to the City from another source;
(b) Patents or Restricted Data Rights – Patent or data rights restrictions preclude competition;
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17 (c) Substantial Duplication Costs – In the case of a subsequent contract for the continued development or
production of highly specialized equipment or products
and/or major components thereof, when it is likely that award to another contractor would result in substantial duplication of costs that are not expected to be recovered through competition;
(d) Unacceptable Delay – In the case of a subsequent
contract for the continued development or production of highly specialized equipment or products and/or major
components thereof, when it is likely that award to
another contractor would result in unacceptable delays in fulfilling the City’s needs.
G. EMERGENCY PROCUREMENT
Emergency procurements are those purchases necessary to avoid or mitigate a clear and imminent threat or danger where delay could result in loss of life or danger to health, welfare, or property or threaten the continued operation of the City or the provision of essential City services. Contracts awarded under this Section do not require adherence to the City’s standard procurement requirements outlined in this policy. However, if practical, it is strongly encouraged to at least obtain oral approval from the City Manager’s Office prior to making purchases pursuant to this Section.
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18 Contracts awarded pursuant to an emergency as defined under this section require that the City Manager present a report to the City Council, at the next available meeting, describing the emergency, the actions taken, and the number and dollar amount of contracts awarded. Note that the City may be required to pass an emergency resolution or ordinance in order to be reimbursed by state or Federal agencies for emergency purchases.
H. EXEMPT PROCUREMENTS
This Section outlines types of procurements that are exempt from the standard competitive requirements outlined in this policy and also includes special considerations related to those exempt procurements. Despite the fact that a procurement may be exempt, the City may still conduct negotiations as to price, delivery and terms in connection with the award of a contract that does not require a competitive process. Nothing in this section shall preclude the solicitation of competitive bids or proposals when possible. The following is a list of procurements that are exempt from the competitive requirements outlined in this Policy.
1. Emergency procurements as defined in Section VI(G) above;
2. Specified materials or equipment that can be obtained from only one source and there is no adequate substitute in
accordance with the criteria outlined in Section VI(F) above;
3. Legal or professional services that are highly specialized;
4. Design-build projects as defined in Section VI(D);
5. Cooperative procurements described in Section VI(E); 584 of 631
19 6. Procurements funded by grants, donations or gifts when any special conditions require the purchase of particular materials and/or services;
7. Purchase of surplus property owned by another public entity, or payment to other public entities or utilities;
8. Membership dues, conventions, training, travel arrangements, or advertisements in magazines, newspapers, or other media;
9. Works of art, entertainment or performance; and
10. Where competitive bids or proposals have been solicited and no bid or proposal has been received. In such situations the City Manager may proceed to have the goods procured or
services performed without further competitive bidding.
VII. SPECIAL POLICIES, PROGRAMS, AND CONSIDERATIONS
Depending on the amount and/or type of purchase, there are several policies, procedures and programs that must be considered. These include:
• Application of Local Business Purchasing Preference;
• SB 1383 Procurement Policy Requirements
• Information Technology Purchases
• Procedures for Purchases Utilizing Federal Grant Funds; • Purchase Orders/Blanket Purchase Orders; • Qualified
Contractors/Vendors;
• Surplus Property.
A. LOCAL BUSINESS PURCHASING PREFERENCE
Preference to locally-owned businesses will be exercised to the extent it is consistent with the law and in the best interest of the public. If a purchase 585 of 631
20 utilizes federal and state funds, then the City will not apply local preferences. In addition, the City will make an effort to ensure that its solicitations are received by small, minority-owned and/or women-owned businesses and will also make an effort to identify and remedy any barriers to such firms participating in the procurement process.
1. Criteria for Preference.
(a) When bidding or purchasing goods, equipment, and
services local preference may be given to a responsible, responsive Local Businesses.
(b) The granting of these preferences must be made on a determination by the purchasing officer that quantity and quality of the local product is equal to that of the next lowest or comparable bidder.
(c) In order for a business to be eligible to claim the preference, the business must meet the definitions of
Local Business outlined below.
2. Definition of Local Business. A local business is: (a) A business located at a fixed location within the boundaries of the City of Pinole or a home-based business located within the boundaries of the City of Pinole;
(b) A business that has a valid business license and is current in the payment of the business license tax;
(c) A business owned and operated by a City of Pinole
resident, with a valid City of Pinole business license.
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21 3. Inapplicability. Application of the local business preference does not apply in the following situations:
(a) Bids for public projects as defined by Public Contracts Code Sections 20161 and 22002;
(b) Purchases of goods and services through contracts of other governmental jurisdictions or public agencies, or cooperative purchasing agreements;
(c) Contracts for professional or legal services;
(d) Purchases or contracts funded, in whole or in part, by a governmental entity, or private and public grants and the laws, regulations or policies governing such funding
prohibit application of the local preference;
(e) Purchases or contracts funded, in whole or in part, by the federal or state government;
(f) Purchases made, or contracts let under emergency
situations; and
(g) Purchases that involve the installation of a cogeneration plant or other energy conservation project.
B. INFORMATION TECHNOLOGY PURCHASES
The City recognizes that purchasing information technology systems and equipment on the basis of lowest purchase price alone may not always serve the best interests of the City. Therefore, to ensure hardware requirements and software compatibility, all such purchases must be reviewed by the Information Systems Department prior to purchase.
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22 C. PURCHASES WITH FEDERAL/STATE FUNDS
When purchasing goods and services involving the use of federal grant funds, the City is required to follow the provisions of 2 CFR Part 200 Subpart A §200.318 General Procurement Standards through §200.326 Contract Provisions. Employees should consult with the City Attorney on any questions regarding application of these requirements to particular purchases.
When purchasing goods and services involving the use of state of California funds, the City may be required to follow provisions of state law, regulations, and policy depending upon the specific source of the state funds. Employees should consult with the City Attorney on any questions regarding application of state requirements to particular purchases.
D. PURCHASE ORDERS/BLANKET PURCHASE ORDERS
1. Purchase Order. A Purchase Order is a document issued to a vendor or contractor to authorize purchases of goods,
equipment, and services. Purchase orders are required for all purchases of goods, equipment and services, in addition to any required contract documents.
The purpose of a Purchase Order is to:
(a) Ensure compliance with this policy.
(b) Encumber funds when an unencumbered appropriation
exists in the fund.
There are exemptions from Purchase Order requirements.
Examples of such exemptions include acquiring land, utility payments, payments to other governmental agencies, and debt 588 of 631
23 service payments. A list of exemptions is outlined in the Procurement Procedures Manual.
2. A Blanket Purchase Order. A blanket purchase order is an arrangement whereby the City contracts with a vendor to provide equipment or supplies on an as-needed and often, overthe-counter basis. Blanket Purchase Orders provide a mechanism whereby items that are uneconomical to stock may be purchased in a manner that allows field operations timely access to necessary materials. Blanket Purchase Orders shall not be used to purchase services, capital assets or items maintained in stock. All Blanket Purchase Orders must be authorized by the City Manager.
Blanket Purchase Orders must be confirmed annually, before the beginning of the fiscal year. Requests for Blanket Purchase Orders may also be submitted on an as-needed basis. Once a Blanket Purchase Order is issued to a vendor, any authorized City employee may contact the vendor directly to place orders per the terms and conditions specified in the Blanket Purchase Order.
Request for Blanket Purchase Order must be reviewed based upon the following criteria:
(a) Geographic location.
(b) Responsiveness and capabilities.
(c) Average dollar value and type of items to be purchased. 589 of 631
24 (d) Frequency of need.
All Blanket Purchase Orders shall include the following information:
(a) A general description of the equipment or supplies that may be charged.
(b) The period of time the order will remain open, not to exceed one year.
(c) The maximum total amount that may be charged on the purchase order.
(d) Identification of the department(s) and employee(s) who may charge against order.
(e) Requirement that the employee show CITY
identification.
(f) Requirement that employees print and sign their names when picking up goods.
(g) Account number(s) to be charged.
E. QUALIFIED CONTRACTORS/VENDORS
The City maintains a list of qualified contractors in accordance with the provisions of Pinole Municipal Code § 3.34.040, Public Contract Code § 22034, and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission. This list is utilized for procurements of public projects greater than sixty thousand dollars $60,000 and less than or equal to two hundred thousand dollars ($200,000) that are being let through informal bid procedures. In addition to 590 of 631
25 the qualified contractors list, the City may elect to maintain a list of qualified vendors.
F. PURCHASES AT AUCTION
Use of public auctions may be an appropriate method of procurement if approved in advance by the City Manager or City Council, depending on the amount of the purchase.
G. CLIMATE-FRIENDLY AND ENVIRONMENTALLY
PREFERABLE PURCHASES AND PRACTICES POLICY
Senate Bill (SB) 1383 Regulations require jurisdictions to implement specific actions which include annually purchasing a specified amount of recovered organic waste products, and requiring recycled content paper products and recordkeeping to demonstrate compliance. The following details the SB 1383 procurement requirements for the City for meeting the annual recovered organic waste product procurement target, as well as the recycled-content paper procurement requirements as described in SB 1383 regulations (14 Division 7, Chapter 12, Article 12), and recordkeeping requirements.
Recovered Organic Waste Product Procurement Requirements A. Annual Recovered Organic Waste Product Procurement Target
1. The City will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product Procurement Target.
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26 2. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following:
a. Compost.
b. Mulch.
c. Renewable Gas (in the form of transportation fuel, electricity, or heat).
d. Electricity Procured from Biomass Conversion.
B. Requirements for City Departments
1. City department staff that are responsible for landscaping maintenance, renovation, construction, or related activity are to prioritize the use of Compost and Mulch produced from recovered Organic Waste for landscaping maintenance, renovation, or construction. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a) (24.5) (A)(1)-(3).
2. City projects that are subject to the Water Efficient Landscaping Ordinance (WELO), 23 CCR, Division 2, Chapter 2.7 are to keep records of Recovered Organic Product procurement. For all mulch that is land applied, procure Mulch that meets or exceeds the physical contamination, maximum metal concentration, and pathogen density standards for land applications specified in 14 CCR Section 17852(a) (24.5) (A)(1)-(3). City staff are required to keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the Recordkeeping Designee, upon completion of project. 592 of 631
27 C. Procedures & Recordkeeping Requirements for Procured Organic Products City Projects
1. City staff are required to keep records, including invoices or proof of Recovered Organic Product procurement (either through purchase or acquisition), and submit records to the Recordkeeping Designee, upon completion of project. Records shall include:
a. General description of how and where the product was used and applied, if applicable.
b. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured.
c. Type of product and quantity of each product.
d. Invoice or other record demonstrating purchase or procurement.
D. Requirements for Compost and or Mulch Giveaway Events or Other Distribution Events
1. For Compost and Mulch provided to residents, businesses or other organizations through giveaway events or other types of distribution methods, the City will require that the Direct Service Provider (including the City’s franchised hauler) maintain an accurate record of the quantity of Compost and/or Mulch that is distributed.
These records will include:
a. General description of how/where product was used and or applied, as applicable
b. Source of product (physical location), type of product and quantity of product
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28 c. Invoice or other record demonstrating purchase, distribution event or giveaway
2. The City’s Recordkeeping Designee will keep records of Compost and Mulch provided for SB 1383 reporting purposes, and for the procurement of Mulch, report that mulch procured by the City or Direct Service Provider meets the land application standards specified in 14 CCR Section 18993.1, as it may be amended from time to time.
3. When Procurement of Recovered Organic Waste Products occurs through a Direct Service Provider, the City will require a written contract or agreement, or execute a purchase order with enforceable provisions that states mulch procured by the Direct Service Provider meets land application standards specified in 14 CCR Section 18993.1, as it may be amended from time to time.
E. Requirements for Procurement of Renewable Gas, Electricity Procured from Biomass Conversion
1. When the City procures Recovered Organic Waste Products that include Renewable Gas and/or Electricity Procured from Biomass Conversion occurs through a Direct Service Provider, the City shall enter into a written contract or agreement or execute a purchase order with enforceable provisions that includes: (i) definitions and specifications for Renewable Gas and/or Electricity Procured from Biomass Conversion and, (ii) an enforcement mechanism (e.g., termination, liquidated damages, etc.) in the event the Direct Service Provider is non- compliant with the requirements.
2. When the City has a Renewable Gas procurement (used for fuel for transportation, electricity, or heating applications), the City shall ensure 594 of 631
29 compliance with criteria specified in 14 CCR Section 18993.1., keep records for Renewable Gas procured and used by the City and provide records to the Recordkeeping Designee, on a suitable schedule as determined, but not less than annually.
3. If the City procures Renewable Gas from a Publicly-Owned Treatment Works (POTW), the City will annually verify that the Renewable Gas from the POTW complies with the requirements specified in 14 CCR Section 18993.1(h), including, but not limited to the exclusion in 14 CCR Section 17896.6(a)(1). And, the City shall annually receive a record from the POTW documenting the tons of Organic Waste received by the POTW from: (i) a compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10), that is permitted or authorized under 14 CCR Division 7; (ii) transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or (iii) a solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2. The City shall require that the POTW annually provide documentation of the percentage of biosolids that the POTW produced and transported to activities that constitute landfill disposal to demonstrate that the POTW transported less than twenty-five percent (25%) of the biosolids it produced to activities that constitute landfill disposal. Landfill disposal is defined pursuant to 14 CCR Section 18983.1(a) and includes final disposition at a landfill; use of material as alternative daily cover or alternative intermediate cover at a landfill, and other dispositions not listed in 14 CCR Section 18983.1(b). 595 of 631
30 Alternative daily cover or alternative intermediate cover are defined in 27 CCR Sections 20690 and 20700, respectively.
The City will also require annual documentation that the POTW receives vehicle-transported solid waste that is an anaerobically digestible material for the purpose of anaerobic co-digestion with POTW treatment plant wastewater to demonstrate that the POTW meets the requirement of 14 CCR Section 18993.1(h)(2). The City will ensure records are submitted to the Recordkeeping Designee on an annual basis.
When the City procures electricity from Biomass Conversion the City will maintain records detailing the amount of Electricity Procured from Biomass Conversion facilities and receive written notification by an authorized representative of the Biomass Conversion facility certifying that biomass feedstock was received from a permitted solid waste facility identified in 14 CCR Section 18993.1(i). The City will provide these records to the Recordkeeping Designee on an annual basis.
1.15.050 Requirements for Procurement of Recycled Content Paper Products
1. City staff shall purchase Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%) recycle content whenever the total cost is the same cost, lesser cost or not more than 10% of the non-recycled content alternative, consistent with the requirements of the Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended. All Paper Products and Printing and Writing Paper shall be eligible to be labeled with an unqualified recyclable 596 of 631
31 label as defined in Title 16 Code of Federal Regulations Section 260.12.
2. City staff are to maintain records of all Paper Products and Printing and Writing Paper purchases and provide sufficient records to the Recordkeeping Designee at an agreed upon schedule, but not less than annually to enable the Recordkeeping Designee to complete the required documentation for CalRecycle. City staff shall provide a copy of the invoice/ documentation of purchases, vendor name, purchaser name, date and quantity purchased, recycled content information or sufficient proof of purchase as agreed upon by CalRecycle. If non-Recycled-Content Paper Products and/or nonRecycled-Content Printing and Writing Paper are purchased, Town staff is to detail why Recycled-Content Paper Products and/or Recycled-Content Printing and Writing Paper were not purchased.
F. City Vendor Procurement Requirements
1. All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to the City are to Provide Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%) recycle content whenever the total cost is the same cost, lesser cost or not more than 10% of the non-recycled content alternative, consistent with the requirements of the Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended. Vendors are to only provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standard as defined in Title 16 CFR Section 260.12.
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32 2. Vendors are to certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website. Vendors are to certify in writing, under penalty of perjury, that the Paper Products and Printing and Writing Paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label as defined in Title 16 CFR Section 260.12.
3. Vendors are to provide records of all Paper Products and Printing and Writing Paper purchased (both recycled-content and non-recycled content) made by a City department to the Recordkeeping Designee on a schedule to be determined by the Recordkeeping Designee.
Records shall include a copy of the invoice/ documentation of purchase, written certifications as required, purchaser name, quantity/date purchased, and if non-Recycled-Content Paper Products and/or non-Recycled-Content Printing and Writing Paper is purchased include a description of why Recycled-Content Paper Products and/or Recycled-Content Printing and Writing Paper were not purchased.
4. All vendors providing printing services to the City via a printing contract or written agreement, shall use Printing and Writing Paper that consists of at least thirty percent (30%), recycle content whenever the total cost is the same cost, lesser cost or not more than 10% of the non-recycled content alternative, consistent with the requirements of the Public Contract Code, Section 12209 or as amended.
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33 SB 1383 PROCUREMENT RECORDKEEPING RESPONSIBILITIES
1. The City Manager or their designee will designate who will be the Recordkeeping Designee and responsible for consolidating information from all City departments pertaining to Procurement of Recovered Organic Waste Products and Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper.
2. The Recordkeeping Designee will track Procurement of Recovered Organic Waste Products, Recycled-Content Paper Products, and RecycledContent Printing and Writing Paper and complete the following tasks:
a) Collect and collate copies of invoices or receipts (paper or electronic) or other proof of purchase that describe the procurement of Printing and Writing Paper and Paper Products, including the volume and type of all paper purchases; and, copies of certifications and other required verifications from all departments procuring Paper Products and Printing and Writing Paper (whether or not they contain recycled content) and/or from the vendors providing Printing and Writing Paper and Paper Products.
These records must be kept as part of City’s documentation of its compliance with 14 CCR Section 18993.3.
b) Collect and collate copies of invoices or receipts or documentation evidencing procurement from all City departments procuring Recovered Organic Waste Products and invoices or similar records from vendors/contractors/others procuring Recovered Organic Waste Products on behalf of the City to ensure compliance in meeting its Annual Recovered Organic Waste Product Procurement Target. These records must be kept as 599 of 631
34 part of the City’s documentation of its compliance with 14 CCR Section 18993.1.
c) Collect, collate, and maintain documentation submitted by the City, Direct Service Providers, and/or vendors. Compile an annual report on the City’s procurement, vendor/other procurement on behalf of the City of Recovered Organic Waste Products, Recycled-Content Paper Products, and RecycledContent Printing and Writing Paper, consistent with the recordkeeping requirements contained in 14 CCR Section 18993.2 for the Annual Recovered Organic Waste Product Procurement Target and 14 CCR Section 18993.4 for Recycled-Content Paper Products and RecycledContent Printing and Writing Paper procurement. This report shall be made available to the City’s responsible entity for compiling the annual report to be submitted to CalRecycle (which will include a description of compliance on other SB 1383 regulatory requirements) pursuant to 14 CCR Division 7, Chapter 12, Article 13.
OTHER ENVIRONMENTALLY PREFERABLE PROCUREMENT
PRODUCTS, SERVICES AND PRACTICES
1. City staff shall prioritize the purchase of environmentally preferable products, services, and practices, whenever feasible, that include the following:
Zero Emission and or Hybrid Fuel-Efficient Vehicle Fleet. When replacing City fleet vehicles, City staff will prioritize zero emission vehicles and or fuel-efficient vehicles, provided the vehicle meets the performance standard needed for its purpose. When replacing vehicles, less-polluting alternatives such as compressed natural gas, bio-based fuels, hybrids, electric batteries, or fuel cell types are to be considered. 600 of 631
35 Landscaping/Maintenance Services. When considering landscape maintenance services, City staff will prioritize provisions of Sustainable Guidelines for Landscape Professionals (www.bayfriendlycoalition.org) and establish a preferred list of native and drought-tolerant plants for use.
Energy Efficient Electronic Equipment. When considering purchase of new electronic equipment, City staff will prioritize products that include the “Energy Star” certification and meet “EPEAT” energy efficiency standards.
All employees should maintain equipment on the most energy efficient settings.
Solar Installation and Battery Storage. City staff will consider solar installation and battery storage on City properties when deemed economically beneficial.
Water Efficient Products. When considering purchase of water fixtures, plumbing fixtures, and toilets, etc. City staff will prioritize the purchase of items that include the “Water Sense” certification to maximize water efficiency.
Leadership in Energy and Environmental Design (LEED)/Green Building. When building or renovating City facilities, staff will prioritize Leadership in Energy and Environmental Design (LEED) green building practices. When exterior hardscape modifications are made to existing City facilities, staff will consider replacement of impervious surfaces with permeable substitutes such as permeable asphalt, concrete or pavers for walkways, patios, parking lots and driveways.
EFFECTIVE DATE OF POLICY
This amended Policy shall take effect xyz date, 2022
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36 VIII. DEFINITIONS
Competitive Bidding Process. The process of soliciting and obtaining formal and informal bids, including price quotations, from competing sources, from which an award is typically made to the lowest responsive and responsible bidder.
Cooperative Procurement. A variety of arrangements whereby two or more public entities purchase goods and/or services from the same supplier or multiple suppliers using a single competitive bid or proposal. The combining of the purchasing requirements of two or more public entities to leverage the benefits of volume purchases, including administrative savings and other demonstrable advantages.
Department Head. A department head is a City employee holding a director-level position within the City organization. Department Heads are members of the City executive team and are charged with managing the goals, duties, budget, and personnel of individual City departments. The Fire Chief, Police Chief, Development Services Director, and Finance Director are all Department Heads.
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37 Emergency Procurement. Emergency procurements are those purchases necessary to avoid or mitigate a clear and imminent threat or danger where delay could result in loss of life or danger to health, welfare, or property or threaten the continued operation of the City or the provision of essential City services.
Formal Procurement. Formal procurement describes procurements processes that require adherence to stricter and more formalized procedures and standards.
Formal procurement includes formal bidding and formal competitive proposal processes. Formal procurement is used for higher value and more complex purchases.
Formal Bidding. A procurement process for public works projects valued at $200,000 or more and for the purchase of goods, general services and non-public works construction projects valued at over $45,000. For public works project procurements, this process is governed by California Public Contract Code § 22037. This process involves stricter and more formalized procedures than informal bidding.
Formal Competitive Proposals (RFP). A procurement process where the City solicits proposals for consultant/professional services from potential providers. A formal RFP process is for expenditures greater than $45,000. The RFP typically starts with a scope of work and requests proposals to perform it. Proposals typically include a price component which is part of the evaluation criteria to determine which proposal best meets the needs of the City.
General Services. Work performed, or services rendered by outside persons or entities hired by the City. Such services include but are not limited to, custodial 603 of 631
38 services, building and equipment maintenance, machinery and equipment rental, utility services, and land surveying. General Services does not include contracts for public works. This type of work typically involves services where the methods for performing the work is standardized.
Informal Bidding. A procurement process for public works projects valued at more than $60,000 but less than $200,000. This process is governed by California Public Contract Code §22034 and Pinole Municipal Code §3.34.040 and involves less formalized and less strict procedures than formal bidding.
Informal Solicitation. A procurement process where the City solicits written quotes from potential vendors. These written quotes may be informally documented, such as through emails between City employees and potential vendors. This process may be used for purchases of goods, general services, nonpublic works construction projects, and consultant/professional services valued at $45,000 or less and may also be used for public works projects valued at $60,000 or less.
Informal Procurement. Informal procurement describes procurements processes that permit more flexible and less formalized procedures and standards. Informal procurement includes micro purchases, informal solicitation, and informal bidding.
Informal procurement is used for lower value and less complex purchases.
Local Preference. A program where local businesses are given preference in the City’s procurement process.
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39 Micro purchases. A procurement process where purchases need not be awarded competitively, but the price must be determined to be fair and reasonable and should be distributed equitably among qualified suppliers. This process may be used for purchase of goods/general services valued under $10,000.
Non-Public Works project. A type of project that does not fall within the definition of “public works project” under the Public Contract Code and is thus, not governed by the competitive requirements applicable to “public works projects.” Examples of non-public works projects include maintenance projects defined as “Routine, recurring, and usual work for the preservation or protection of any publicly-owned or publicly-operated facility for its intended purposes; minor repainting; resurfacing of streets and highways at less than one inch; landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; nor work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher” (PCC § 22002 (c) and (d)).
Piggybacking. A form of intergovernmental cooperative purchasing whereby the City utilizes the contract pricing and terms of another government agency to purchase the same goods or services.
Professional Services. Those services provided by a person or firm engaged in a profession based on a generally recognized special knowledge or skill, including but not limited to, the professions of accountant, attorney, artist, architect, biologist, archeologist, landscape architect, construction manager, engineer, 605 of 631
40 environmental consultant, training or educational consultant, and whose services are considered distinct and unique to such a degree that bidding may not be feasible. Typically, when using professional services there is considerable professional judgement on how work is to be accomplished in meeting a scope of work. As a result, other factors besides price are relevant in determining who to use in meeting City goals.
Public Works. This term is used in two regulatory arenas. In the Public Contract Code, it refers to the construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind, including, but not limited to, demolitions, and the construction and installation of drainage systems, lighting and signaling systems, sewer and water systems, and park and recreational facilities. This is the common usage that guides the City’s budgeting, purchasing and other processes. However, it is important to note that the Labor Code uses this term to cover certain maintenance activities of these same public assets, which trigger prevailing wage laws.
Sole Source. A situation where a good or service can only be obtained from one source due to its proprietary or specialized nature.
“Annual Recovered Organic Waste Product Procurement Target” means the amount of Organic Waste in the form of a Recovered Organic Waste Product that the City of Pinole’s is required to procure annually under 14 CCR Section 18993.1.
This target is calculated by multiplying the per capita procurement target, which shall be 0.08 tons of Organic Waste per California resident per year, times the City’s residential population using the most recent annual data reported by the California Department of Finance.
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41 “Compost” means the product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4).
Compost eligible for meeting the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR, Division 7, Chapter
3.1 or produced at a large volume in-vessel digestion facility that composts on-site as defined and permitted under 14 CCR Division 7, Chapter 3.2. Compost shall meet the State’s composting operations regulatory requirements. “Consider” means to actively and in good faith seek the stated objectives of purchasing recycled content or environmentally preferable products. “Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to the City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17). “Electricity Procured from Biomass Conversion” means electricity generated from biomass facilities that convert recovered Organic Waste, such as wood and prunings from the municipal stream, into electricity. Electricity procured from a biomass conversion facility may only count toward the Jurisdiction’s Annual Recovered Organic Waste Product Procurement Target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i).
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42 “Feasible” means whenever possible and compatible with local, state, and federal law, without reducing safety, quality, or effectiveness, and where the practice, product or service is available at a reasonable cost in a reasonable period of time.
Reasonable cost shall be no more than 10% of the less sustainable product. “Leadership in Energy and Environmental Design (LEEDTM) Rating System” means the green building assessment system developed by the U.S. Green Building Council designed for rating new and existing commercial, institutional, and highrise residential buildings.
Mulch” means mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR, Division 7, Chapter 12. Mulch must meet the following conditions for the duration of the applicable procurement compliance year, as specified by 14 CCR Section 18993.1(f)(4):
1. Be produced at one of the following facilities:
A. Compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR, Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10); Mulch excludes mulch from chipping and grinding operations.
B. Transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or,
C. A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR, Division 2.
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43 2. Meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards for land application specified in 14 CCR Sections 17852(a) (24.5) (A)(1)- (3).
“Organic Waste” means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing and Writing Paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a) (16.5), respectively.
“Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, toweling; or as otherwise defined in 14 CCR Section 18982(a)(51). Printing/writing paper include, but are not limited to, copy paper, envelopes, envelopes, writing tablets, newsprint, uncoated writing papers, posters, brochures, magazines, and publications; or as otherwise defined in 14 CCR Section 18982(a)(54). “Procurement of Recovered Organic Waste Products” shall mean purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract), and end use by the City or others. The City’s Annual Recovered Organic Waste Product Procurement Target can be fulfilled directly by the City or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the City’s request.
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44 “Publicly-Owned Treatment Works” or “POTW” has the same meaning as in Section 403.3(r) of Title 40 of the Code of Federal Regulations. “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, Mulch, Renewable Gas from an in-vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.
“Recordkeeping Designee” means the staff person appointed by the City Manager or their designee track procurement and maintain records of Recovered Organic Waste Product procurement efforts both by the Town and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13. "Recyclability" means that the Paper Products and Printing and Writing Paper offered or sold to the Town are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12. “Recycled-Content Paper Products” and “Recycled-Content Printing and Writing Paper” means such paper products that consist of at least 30%, by fiber weight, postconsumer fiber, consistent with the requirements of Public Contract Code Sections 22150 to 22154,12200 and 12209, and as amended. 610 of 631
45 “Renewable Gas” means gas derived from Organic Waste that has been diverted from a landfill and processed at an in-vessel digestion facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(62).
“SB 1383” means Senate Bill 1383 (Chapter 395, Statutes of 2016), which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time. “SB 1383 Regulations” means or refers to, for the purposes of this policy, the Short-Lived Climate Pollutants (SLCP): Organic Waste Reductions regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR.
“State” means the State of California.
APPENDIX A
Type of Purchase Cost Approval
Authority
Documentation Procurement
Method
Goods/General
Services
Under
$10,000
Department
Head
Purchase
Order/Invoice
Micro Purchase
Goods/General
Services/Non PW
Construction
$45,000 or
less
City Manager Contract Informal
Solicitation
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46 Goods/General
Services/Non PW
Construction
Over
$45,000
City Council Contract Formal Bidding
Consultant/Professional
Services
$45,000 or
less
City Manager Contract Informal
Solicitation
Consultant/Professional
Services
Over
$45,000
City Council Contract Formal
Competitive
Proposals
Public Works $60,000 or
less
City Manager Contract Informal
Solicitation
Public Works Over
$60,000 up
to
$200,000
City Manager Contract Informal
Bidding
Public Works Over
$200,000
City Council Contract Formal Bidding
Federally-Funded
Public Works
Transactions utilizing federal funds are governed by federal law and procedures
Federally-Funded
Goods/Services
Transactions utilizing federal funds are governed by federal law and procedures
3592056.1
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CITY COUNCIL
REPORT
12B
DATE: JUNE 20, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: ANDREW MURRAY, CITY MANAGER
SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING THE CITY’S
INTERGOVERNMENTAL LEGISLATIVE REVIEW AND ACTION
PROCESS
RECOMMENDATION
Staff recommends that the City Council receive information on the City’s intergovernmental legislative review and action process (sometimes referred to as “legislative advocacy”) and establish an ad hoc subcommittee to provide a recommendation to the full City Council on potential changes to the City’s current process.
BACKGROUND
At its meeting on January 17, 2023, the City Council approved a future Council agenda item regarding the City’s intergovernmental legislative review and action process.
It is a common practice for city councils to formally and collectively express opinions on county, regional government, state, and federal legislation and activities, as well as to express opinions on other issues related to civic affairs. The Pinole City Council regularly considers letters or resolutions of support or opposition to State legislation. The City is a member of the League of California Cities (“Cal Cities”), which frequently requests that its members submit letters of support or opposition to proposed State legislation.
The current process through which the Pinole City Council formally and collectively expresses its opinion on State legislation and other government legislation and activities is through the Council Requests for Future Agenda Items and Other Staff Follow-Up mechanism. Through this mechanism, which is detailed in the Council Meeting Procedures, any Council Member may request that a matter be agendized for consideration at a future City Council meeting. If that request is approved by a majority of the Council Members, that matter is placed on a future City Council agenda per the agenda preparation process outlined in the Council Meeting Procedures. 613 of 631
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In the case where a Council Member would like the Council to formally and collectively express an opinion on a piece of pending State or federal legislation, that Council Member may request that a letter or resolution stating a position on that legislation be considered by the City Council at a future City Council meeting. If that request for a future agenda item is approved by a majority of the Council, City staff prepares a position letter or resolution for consideration by Council at that future Council meeting. If a majority of the Council approves the position letter or resolution, City staff then obtains appropriate signatures (usually the Mayor’s) and submits the letter or resolution to the appropriate recipients.
It is important to note that any individual Council Member may at any time write their own position letter stating their individual opinion regarding State or federal legislation.
The City of Pinole Strategic Plan 2020 – 2025 includes, as one of 23 “strategies” (special projects), the direction for the City to develop an interagency legislative advocacy program. The City has identified some options to achieve this strategy, but has not yet implemented such a program.
Although the City already has a process through which the City Council can formally and collectively express its opinion on State legislation and other intergovernmental matters, it can be a slow process due to the natural timing of Council meetings. On some occasions, the existing process might not allow the City Council to act as quickly as it would like on State legislation or other intergovernmental matters. The City Council could establish other mechanisms to complement the existing process to allow the City Council to formally and collectively express opinions on intergovernmental matters timelier.
REVIEW & ANALYSIS
City staff recommends that the City Council establish an ad hoc subcommittee to consider options and provide a recommendation to the full City Council on potential complements to the City’s current legislative advocacy process to enable the City to more rapidly express a position on intergovernmental matters. Staff recommends that the ad hoc subcommittee consider two mechanisms common in other municipalities, 1) to create a new Council intergovernmental affairs standing or ad hoc subcommittee that is authorized to submit positions letters on behalf of the entire Council and 2) deputize one or more City officials to submit position letters on behalf of the entire City Council based on specific guidelines established by the Council. A third option that the ad hoc subcommittee could consider is authorizing one or more City officials to submit position letters based on the positions of other organizations that the City trusts, such as an advocacy firm hired by the City or some other organization whose goals align with the City’s. It is worth noting that the City has considered hiring an advocacy firm to represent the City, which would fulfill 614 of 631
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the aforementioned Strategic Plan strategy of developing an interagency legislative advocacy program. The Final Proposed FY 2023/24 Operating and Capital Budget does not include any funds to engage an advocacy firm to serve the City.
One example of a city establishing a standing legislative affairs subcommittee, the Town of Danville has a Legislative Committee that makes recommendations regarding positions on intergovernmental legislation to the full Town Council. The responsibilities of the Legislative Committee are described in the attached Town of Danville Legislative Framework Town Council Legislative Committee. An alternate approach, the Cities of Concord and San Leandro have created detailed legislative advocacy platforms and guidelines, under which specific City officials are authorized to submit position letters on behalf of the entire city. The Concord and San Leandro advocacy platforms and guidelines are attached.
FISCAL IMPACT
City staff does not believe that there will be any notable fiscal impact related to City staff supporting an ad hoc subcommittee to provide a recommendation to the full City Council on potential changes to the City’s current process.
ATTACHMENTS
A - Town of Danville Legislative Framework Town Council Legislative Committee B - City of Concord Legislative Advocacy Program and Platform C - City of San Leandro 2023 State Legislative Platform and Policy Guidance 615 of 631
Town of Danville
Legislative Framework
Town Council Legislative Committee
ATTACHMENT A
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2 Overview
The Town of Danville is actively engaged in legislative advocacy efforts that are aimed at protecting and promoting Danville’s best interests at the local, state and federal levels. These efforts are driven by two primary considerations: 1) continuing to uphold the Town mission of delivering superior municipal services that make people’s lives better; and 2) an increasing level of state involvement and regulation in areas that have previously fallen within local control.
The significant increase in bills being introduced in the State Legislature that have the potential to further impact cities’ local control has prompted the Town to continue to expand advocacy efforts through various means and channels. Key to these efforts is the development of this Legislative Framework which outlines the Town’s legislative principles, policies, goals and strategies. The Framework will be monitored and driven by a Town Council Legislative Committee.
Legislative Goals
• Advocate the Town’s legislative interests at the federal, state, regional, and county levels to support our Town’s vision and mission.
• Serve as an active participant with other local governments, the League of California Cities, regional agencies, and local professional organizations in addressing legislative issues that are important to the town and our region.
• Participate in the Tri-Valley Cities coalition to work together on legislative issues, projects and initiatives at the federal, state, regional and county levels. • Seek grant and funding assistance for Town projects, services, and programs. • Communicate to the Town’s residents those legislative and agency rule-making matters which are of potentially general interest or concern.
Legislative Principles
To fulfill the goals identified, the Town supports legislation and policies that favor:
1. Outstanding Quality of Life - provide opportunities to protect and enhance our residents’ quality of life through active living, a healthy lifestyle and diverse recreational services.
2. Community Safety - provide access to resources and services for residents, such as quality police, fire, emergency management, emergency medical services, services for vulnerable populations and community benefit efforts.
3. Local Control over Land Use and Preservation - ensures the Town’s continued ability and authority to exercise decisions on land use matters and reasonably regulate new development to ensure consistency with Town design standards. The orderly growth and development of the Town together with the preservation of open space is a high priority for the Danville community.
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3 4. Foster Economic Vitality and Growth - provide funding for initiatives that promote: economic health and resilience, business development, workforce development, and small business entrepreneurship training and assistance.
5. Public Infrastructure - enable continued improvement and maintenance of the Town’s public infrastructure.
6. Transportation - provide funding for planning and implementation of regional transportation projects.
7. Housing - seek balanced solutions which consider housing, jobs, and transportation together; does not take a one size fits all approach; provides funding and resources for infrastructure and allows the Town to exercise local control in developing locally appropriate plans that meet State objectives in a manner that is compatible with existing community character.
8. Support Residents Growth and Enrichment - enhance and encourage recreational programming, exercise, use of parks and services, community engagement, social and recreational experiences; and performing and visual arts.
9. Sustainability - enable sustainable development, conserve natural resources, provide resources to enable environmental awareness and health in our community and source vendors that comply with California environmental requirements that protect public health and air quality.
10. Fiscal Sustainability - protect existing federal, state, and local funding sources that provide revenues to the Town of Danville. Oppose Unfunded Mandates and legislation that seeks to impose any requirement upon the Town that is not fully funded; aid recovery of Town costs stemming from State and/or Federal mandates.
Town Council Legislative Committee
• The Legislative Committee shall consist of two members of the Town Council to be appointed annually by the Mayor, supported by appropriate Town staff. • The committee shall meet as frequently as monthly to review and discuss the Town’s legislative platform and pending/possible legislation.
• The committee shall develop positions on pending or possible legislation and make recommendations for consideration by the Town Council. Recommendations will be based upon a determination of potential legislative impacts upon the Town and its residents. Potential positions to be considered include:
o Support: Legislation that the Town should support as drafted o Support if Amended: that the Town should support if the author accepts amendments proposed or supported by the Town
o Oppose: Legislation that the Town should oppose as drafted o Oppose unless amended: Legislation the Town should oppose unless amended o Watch: Town will take no formal position but will watch the Legislation and 618 of 631
4 consider taking a position as the legislative process progresses • Once a determination has been made that a legislative proposal may impact the Town by the Legislative Committee, a letter outlining the Town’s position will be drafted for the Mayor’s or Town Manager’s signature.
• Legislative Proposals may sometimes advance or change rapidly. Should the need to respond to such a proposal arise prior to an opportunity for either the Legislative Committee or Town Council to meet to consider the matter, then the Town Manager is authorized to act expeditiously to respond via letter, in a manner that is consistent with the goals and principles contained in the Framework. All such letters shall be transmitted to the Town Council, and posted on the Legislative page of the Town website.
• The Committee shall make regular reports to the Town Council at duly noticed public meetings.
• The Committee shall work collaboratively with Tri-Valley Cities of Dublin, Livermore, Pleasanton and San Ramon to further the Tri-Valley Legislative Framework.
Strategic Documents
The following documents are available on the Town’s website at www.danville.ca.gov • Town Vision and Mission Statements
• Town of Danville General Plan 2030
• Town of Danville Adopted Budget and Capital Improvement Program • Town of Danville Recreation, Arts & Community Services Master Plan • Town of Danville Climate Action Plan
The Legislative Framework will be reviewed annually by the Town Council. Day to day oversight of legislative matters is the responsibility of the Town Manager’s Office, consistent with this Legislative Framework and policy set by the Town Council. 619 of 631
1 CITY OF CONCORD
Number:
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178
Council Motion
01-26-2021
01-26-2021
CM
CITY OF CONCORD LEGISLATIVE ADVOCACY
PROGRAM AND PLATFORM
1. PURPOSE
The primary objective of the Legislative Advocacy Program and Platform is for the City Council to adopt official City positions on legislative issues. In so doing, the legislative advocacy process is streamlined, allowing staff to prepare letters of support or opposition quickly.
2. GENERAL
The Platform is developed and maintained using the goals and objectives adopted by the City Council, a review of legislative priorities from the League of California Cities, guidance from City Council dialog and direction during Council meetings, research of current law and pending legislation, as well as discussions with local legislative staff.
The City’s legislative program is intended to only address issues directly relevant to or impacting the provision of municipal services. In general, the City will not address matters that are not pertinent to the City’s local government services unless specifically considered by the City Council.
3. GUIDING PRINCIPLES
There are two primary, overarching principles related to the City’s legislative advocacy efforts.
A. Preserve Local Funding
The City supports the protection of state and local funding sources and the authorities that provide revenue to the City of Concord. Such areas include the protection of state-shared revenues, assets of the former redevelopment agency, and the ability to collect compensation for the use of the public right-of-way or city-owned facilities. The City opposes any mandates that are not funded and / or inadequately funded. The City supports new programs that would increase revenue to the City of Concord.
B. Preserve Local Authority
The City supports local decision-making authority and opposes pre-emption of local control.
Cities are voluntarily created by the residents of a community to provide local selfgovernment and to make decisions at the local level to best meet the needs of the community.
Each community has unique needs and characteristics that are best met by policies set by its local governing body. Statewide efforts to remove the ability to set policy at the local level should be opposed, while promoting legislation that allows flexibility in the City’s effort to cost-effectively meet goals and mandates.
POLICY & PROCEDURE
ATTACHMENT B
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2 4. PROGRAM COORDINATION
Federal and state legislative proposals and policies consistent with the legislative priorities may be supported by the City. Those policies or proposals inconsistent with this Platform may be opposed by the City. In such a case, staff shall be authorized to prepare position letters representing the City of Concord for the Mayor’s signature; and the Mayor is authorized to sign.
Items not addressed in the Legislative Platform would be referred to the full Council for further consideration. However, an item not addressed in the Legislative Platform that requires an urgent response from the City may be acted upon by the Mayor on behalf of the City.
While departments monitor and are knowledgeable of legislative issues related to their discipline, legislative advocacy must be approved by the City Manager’s Office. To assure conformance with this policy, the City Manager’s office shall approve all legislative position letters prior to signature by the Mayor on behalf of the City.
5. PROGRAM CYCLE
The City Manager’s Office shall coordinate a review and update of the Legislative Platform no less frequently than every two years for consideration by the Policy Development & Internal Operations Subcommittee. Should the Subcommittee recommend a change to the Policy, it would subsequently be considered by the full City Council.
6. LEGISLATIVE PLATFORM
COVID-19 PANDEMIC - Specific
A. Support legislation that provides COVID-19 related emergency relief or stimulus at both the federal and state levels; especially legislation that provides support for local government response reimbursement and stimulus for small business recovery.
B. Support legislation that protects residents and businesses impacted by COVID-19 from rent increases and evictions with concurrent mechanisms to protect property owners.
LOCAL CONTROL
A. Support legislation that enhances local control and allows cities to address the needs of local constituents within a framework of regional cooperation.
B. Oppose pre-emption of local authority whether by state or federal legislation or ballot proposition.
C. Support legislation that streamlines and simplifies the job of running a city and oppose efforts that erode the City’s authority to control its own affairs.
D. Support expansion of general law city authorities.
PUBLIC SAFETY
A. Support efforts that strengthen local law enforcement’s ability to prevent and fight crime. 621 of 631
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3 B. Support efforts that advocate for additional funding for local law enforcement, nuisance abatement and crime prevention efforts.
C. Oppose legislation that would impede local law enforcement from addressing crime problems and recovering costs resulting from crime committed by a guilty party.
D. Support efforts to fund and provide appropriately trained response teams to address calls regarding homelessness and/or requiring mental health evaluations; and support for mental health solutions.
ECONOMIC DEVELOPMENT
A. Oppose legislation that erodes the ability of cities to condition and deny projects that inadequately mitigate for impacts to the community.
B. Support legislation that preserves or increases funding for Community Development Block Grants (CDBG) as provided by the US Department of Housing and Urban Development.
Support legislation that expands the eligibility and allowable uses of CDBG funds. Oppose legislation that would reduce funding to the CDBG program.
C. Support legislation that enhances the City’s efforts to retain existing businesses and attract new businesses.
D. Support legislation that provides tangible and productive tools and incentives to support job creation and retention.
E. Support legislation that facilitates implementation and funding of Smart City technologies (including broadband) within the framework of local control.
LAND USE AND COMMUNITY DEVELOPMENT
A. Support legislation that strengthens the concept of local control / local home rule for decision making on land use and zoning matters and oppose legislation that erodes local determination.
B. Oppose legislation that imposes mandatory caps on local parking standards in transit intensive areas and removes local authority to determine acceptable building heights and design standards consistent with surrounding neighborhoods.
C. Support legislation that emphasizes sustainable development, improves environmental standards without an undue burden on local agencies, simplifies the regulatory process, and provides incentives and financial support for preservation of natural resources and promote sustainable energy policies.
D. Support legislation that allows flexibility in the City’s effort to cost-effectively meet energy goals.
E. Support amendments to the Surplus Lands Act that will enable the City to transfer CNWS Reuse Project land to a Master Developer and implement a project-specific affordable housing plan.
F. Seek legislation that recognizes the CNWS Reuse Project as a MTC Priority Development Area and provides CEQA streamlining and litigation limitations.
G. Support legislative efforts that enable effective implementation of the State’s new food waste 622 of 631
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4 composting requirements, recycling requirements and other waste collection mandates.
H. Support a reasonable and fair assignment of housing requirements through the Regional Housing Needs Assessment.
TRAFFIC, TRANSPORTATION AND INFRASTRUCTURE
A. Support measures to finance local and regional transportation programs and improvements, including money for: (1) roadway maintenance and improvements, (2) alternative modes of transportation (3) traffic demand management systems, and (3) Smart City technologies.
B. Support continuous appropriations of new monies directly to cities for the preservation, maintenance, rehabilitation and development of local streets and road systems.
PARKS, RECREATION AND COMMUNITY SERVICES
A. Support legislation and propositions that provide funding for the benefit of public libraries, recreational facilities, economically disadvantaged communities, and cultural arts.
GENERAL GOVERNANCE AND LABOR RELATIONS
A. Oppose any measure that imposes upon local government mandated employee benefits, not paid for by the State.
B. Oppose legislation that undermines good faith negotiations between employee organizations and local agencies.
C. Support reform measures that provide sustainable and secure public pensions and other postretirement benefits to ensure responsive and affordable public services.
REVENUE, STATE & FEDERAL FUNDING
A. Oppose legislation that would impose mandated costs for which there is no guarantee of local reimbursement or offsetting benefits; support full cost reimbursement for all federal, state and county-mandated programs.
B. Oppose changes in revenue allocations that would negatively affect local government and Concord in particular without guaranteed offsets elsewhere.
C. Support legislation that strengthens and expands ongoing revenue for the City.
D. Oppose legislation that undermines and pre-empts local authority over local taxes and fees.
E. Support increased flexibility for the utilization of municipally generated revenues, such as Public Education & Government fee.
F. Support efforts to restore funding mechanisms eliminated by the dissolution of redevelopment agencies that promote economic development and include initiatives to provide financing for infrastructure and affordable housing.
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City of San Leandro
2023 State Legislative Platform and Policy Guidance
Adopted by City Council: January 9, 2023
The City of San Leandro’s state legislative agenda for 2023 is designed to reflect the adopted priorities and policy direction of the Mayor and City Council with direct input from the City Administration. This strategic agenda includes advocating for legislation, regulations, and funding that is consistent with the City’s adopted priorities. It is informed by the City Council’s prior year adopted legislative platform, and has been updated for 2023 to reflect new or emerging policy issues.
This agenda is designed to provide standing authority for the Mayor and members of the City Council, City staff, or the City’s legislative advocate to take action on pending legislative matters on behalf of the City of San Leandro when time or other constraints preclude bringing such matters before the City Council in advance. Such actions could include issuing letters on behalf of the City, expressing the City’s position in policy committee hearings, attending or scheduling meetings, or otherwise advocating for actions that are consistent with the policy language contained herein. This document is also designed to provide the public and the City’s advocates a better understanding of the Mayor and City Council’s policy preferences regarding a variety of legislative and intergovernmental issues that might arise during the course of the year.
This report is two sections:
1. City Specific State Legislative Priorities for Recommended Action, and
2. General Policy Priorities for Ongoing Monitoring or Advocacy
1. City Specific State Legislative Priorities for Recommended Action Below is a list of specific legislative priorities for the city. Direct advocacy with the Governor, the Legislature, State agencies, and other organizations will be generally focused on these areas.
It is expected that that the Legislature will maintain its focus on recent policy priorities, including: housing supply, homelessness, climate change & environmental protection, transportation, public health & safety, emergency preparedness and other topics.
Transportation, Public Works, and Technology
• Autonomous Vehicles. Monitor legislation and regulations for the development and operation of autonomous vehicles and support efforts to develop a consistent statewide framework that supports innovation and protects public safety.
• Closing the Digital Divide. Support efforts to address the digital divide, including efforts to better support the public engaged in remote work or otherwise impacted by physical workspace closures necessitated by the COVID-19 pandemic.
• East 14th Street, and Other State Right-of-Way Pavement Conditions. Advocate for administrative or legislative solutions that would lead to further repaving or improvement to the condition of East 14th Street throughout the entirety of San Leandro, as soon as possible. The East 14th street right-of-way is a state highway so maintenance is currently the responsibility of the California Department of Transportation. Support efforts to improve the pavement conditions of other State rights-of-way in San Leandro, including Davis Street and Doolittle Drive. • Electric Vehicle Infrastructure. Support efforts and funding programs that provide greater flexibility and opportunities to enhance and build out electric vehicle infrastructure, particularly near multifamily housing units or other areas that could yield positive benefits to the community.
Support efforts and funding programs for affordable ownership or leasing of electric vehicles. • Extended Producer Responsibility and Zero Waste Programs. Support efforts to enhance and fund programs that advocate zero-waste practices, recycling and/or Extended Producer Responsibility (EPR) among product manufacturers, retailers and grocery stores for products that can be recycled, including pharmaceuticals, to ensure safe and proper disposal.
ATTACHMENT C
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City of City of San Leandro 2023 State Legislative Platform & Policy Guidelines Page 2 of 8 • Illegal Dumping & Graffiti Abatement. Support legislative efforts that provide for greater penalties or consumer-based incentives to reduce the amount of illegal dumping, waste disposal, and graffiti.
• Public Utilities, Public Safety Power Shut-offs, Wildfire Liability and Vegetation Management. Monitor legislation regarding wildfire liability. Following some of the most destructive wildfires in California history, the State is expected to implement new plans to improve disaster preparedness. Support funding to off-set local costs or other mitigation efforts associated with public safety power shut-offs. Support opportunities to allow cities greater access to funding opportunities for vegetation management and fuel load reduction. Monitor proposals that would transition investor-owned utilities into customer-owned/publicly governed utilities. • Railroad Safety. Support funding opportunities and advocate for projects that will increase public safety in proximity to railroad tracks and rail crossings. • Reclaimed/Recycled Water Projects. Support legislation that advances the use of recycled or reclaimed water while meeting the needs of local agencies, especially during times of drought.
Related efforts could include support for permitting, construction, or maintenance of recycled water pipelines or water storage and distribution systems. Support efforts that would provide the city the ability to distribute recycled water for irrigation and other nonpotable uses, and allow us to pursue our own water purveyor rights. Oppose legislation or regulations that would hinder these efforts.
Recycling Programs. Support legislation to extend incentives for both household and commercial recycling efforts. Oppose legislation that hampers recycling efforts or reduces incentives to recycle. • Smart City Technologies. Support efforts that provide funding or technical assistance for cities that are implementing smart city technologies designed to improve public safety, quality of life, public access to data, or government efficiency.
• Traffic Signal Synchronization. Support legislation or regulatory efforts to address greenhouse gas (GHG) emissions by providing funding for traffic signal synchronization and related actions that reduce traffic and pollution.
• Undergrounding of Utilities/Rule 20A. Support the approval and funding of projects that would lead to the undergrounding of utility lines, and support the exploration of related regional approaches. The Public Utilities Commission oversees Rule 20A, a program that establishes an electric tariff for related work. Support common sense reforms to this program that would streamline or otherwise help to facilitate undergrounding projects. • Use of State Highways. Support efforts that would facilitate the use of overweight trucks to transport goods from local San Leandro businesses to and from the Port of Oakland on routes that utilize state highways.
• Vehicle Miles Traveled Legislation. Monitor new legislation or regulatory efforts with a greater focus on Road Usage Charges (RUC), including the State’s RUC pilot program to study the potential for RUC as an alternative to the gas tax.
• Water Quality Measures/Trash Capture Devices. Support legislation, regulations, and budget proposals that will provide support and resources to purchase and install trash capture devices or other efforts to address storm water runoff and/or protect water quality.
Housing, Land Use & Environmental Protection
• Affordable Housing. Support efforts to facilitate the development and construction of affordable housing and related funding opportunities including more permanent supportive housing for the homeless, such efforts could include pursuing funding for a navigation center in San Leandro via the State Homekey program. Monitor any proposed legislation, regulations, or statewide guidelines to ensure they meet the needs of the City of San Leandro and the region. Support the repeal of the Costa Hawkins Act, local protections of tenants, and other similar topics. 625 of 631
City of City of San Leandro 2023 State Legislative Platform & Policy Guidelines Page 3 of 8 • Broadband Infrastructure. Support legislation or funding opportunities that would expand public and private access to broadband, including the development of related infrastructure. Advocate for funding opportunities and infrastructure in both urban and rural areas with varying levels of need, so that jurisdictions are not excluded from the benefits of better internet speeds based solely on urban density or other demographics.
• Cannabis Regulations. Support San Leandro’s adopted regulatory programs. Support administrative actions or legislation that supports the cannabis industry while also providing cities with the flexibility and tools to maintain local oversight, protect public safety, and deter unpermitted cultivation or unlicensed cannabis-related activities. Support common sense reforms to the statewide tax structure for the industry.
• Cellular/Wireless Infrastructure. Monitor efforts to change or restrict the ability of local governments to regulate cellular infrastructure. Support efforts that speed the delivery of 5G networks, while opposing legislation that unduly restricts the ability of local governments to regulate aesthetics, community standards, and negotiated revenue collection. • CEQA Reform. Support legislation that makes common sense reforms to the California Environmental Quality Act, including the reduction in time delays or excessive litigation, while ensuring pertinent environmental protections remain in place. Support efforts that would allow local agencies to set criteria for traffic impact levels-of-service based upon locally adopted General Plans and/or other local requirements.
• Climate Adaptation and Resilience. Support efforts to adapt to sea-level rise, including vulnerability assessment and adaptation strategies, wetlands restoration, bioswales and other green infrastructure, levee construction, or other similar structural resilience measures. Support efforts to address extreme heat, wildfire and drought, including communication or provisions to community partners, and education. Support prioritization of frontline communities in planning and implementation of adaptation strategies, and efforts towards a just transition, including practicing community-led governance and decision-making. Support holistic frameworks that look at interconnected problems.
• Climate Change Mitigation. Support action on climate change and greenhouse gas emissions to assist in meeting adopted State, regional or local goals to address the ongoing climate emergency, including via an equity lens. Support legislation to remove regulatory barriers and provide financial support for electrification of buildings and natural gas or other infrastructure that reduces emissions. Support policies and legislation that tie job centers, transit, and affordable housing together to reduce commute times and potential displacement of frontline communities. • Community Choice Aggregation and Clean/Renewable Energy. Support efforts to secure funding to reduce greenhouse gas emissions, including, but not limited to: clean energy, energy efficiency improvements, and electric vehicle infrastructure. Support the success of the East Bay Community Energy Authority, including efforts to create public/private partnerships, incentives, and investment in clean energy and battery storage.
• COVID-19 Recovery. Support legislative efforts that extend protections to tenants and small property owners impacted by the COVID-19 pandemic. Support other miscellaneous efforts that would assist City’s in recovering from the pandemic.
• Creek Walk, East Bay Greenway, and other Bicycle/pedestrian projects. Support legislation, regulations, and budget proposals that would provide funding opportunities or other support for the development of greenway projects, bicycle and pedestrian projects, and other modes of active transportation.
• Dredging. Support efforts to identify funding for the dredging of recreational marinas, to also include advocacy for navigation transportation improvements (e.g. ferries.) Earthquake Preparedness. Support increased funding for “brace and bolt” and seismic retrofit projects in private residences and commercial structures, including funding to address “soft story” construction. Support efforts that would expand access to earthquake insurance. 626 of 631
City of City of San Leandro 2023 State Legislative Platform & Policy Guidelines Page 4 of 8 • Greenhouse Reduction Fund. Support the active implementation of Greenhouse Gas Emissions disclosures and the cap-and-trade program to fund programs for energy and waste reduction, renewable energy, and battery storage.
• Just Transition and Jobs. Support efforts and legislation around transitioning fossil fueldependent industries to renewable energy and the regenerative economy. Related efforts could include: supporting workers in declining sectors, and working with relevant partners to invest in High-Road workforce development programs and infrastructure, which aim to create economically resilient communities by focusing first and foremost on equity and high-paying quality jobs. • Local Control of Land Use Decisions. Oppose legislation that excessively pre-empts local control of land use determinations, while balancing statewide and regional housing goals. • Mobile Home Parks. Support efforts that would protect mobile home park residents, including related efforts to address public safety and site conditions, and addressing or preventing displacement.
• Open Lands. Support efforts for carbon sequestration and healthy soils in open lands, particularly in conjunction with SB1383. Support controlled treatment burns in open spaces and forests to reduce wildfire intensity. Support efforts to rematriate state lands to indigenous people. • Shoreline Development. Support efforts or funding opportunities that would assist in the successful redevelopment of San Leandro’s shoreline area. • Sharing Economy. Support legislation that enhances the ability of local governments to fairly regulate sharing economy services such as ride share and short-term rentals to protect public safety, ensure tax & fee collection, and adequate supply of rental housing stock. • Urban Trees. Support efforts and funding for ongoing maintenance of urban trees and expansion of urban canopy and green spaces.
Law Enforcement & Public Safety
• Assembly Bill 1506 Implementation. Support the successful implementation of AB 1506 (2020, McCarty). Within its provisions, this law will lead to the creation of a division within the California Department of Justice that has the ability to, upon the request of a law enforcement agency, review the use-of-force policy of the agency and/or make related recommendations. • Automated Speed Enforcement. Support greater flexibility related to traffic responsibility and enforcement duties, such as the use of automated enforcement or traffic cameras designed and implemented with an equity impact assessment.
• Body Cameras. Support legislation addressing best practices for the use of police body-worn cameras, while balancing the needs of the public and law enforcement personnel. • De-escalation Training & Funding. Support efforts that would provide additional funding or training opportunities for law enforcement and public safety personnel on tactics designed to defuse or de-escalate interactions with potentially violent individuals and/or persons suffering from mental health issues or crises.
• Disaster Prevention and Recovery. Seek additional funding, and expand the definition of programs eligible for grant funding for disaster recovery and prevention. • Drones. As the use, and need for drones expands, so does the discussion on local control and privacy. Monitor any new legislation and support efforts to ensure local needs are adequately addressed.
• First Amendment and Protest Policing. Support efforts to provide training and support for law enforcement agencies so that they may effectively protect public safety during protests and/or free speech events.
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City of City of San Leandro 2023 State Legislative Platform & Policy Guidelines Page 5 of 8 • Human Trafficking. Support statewide efforts to address the issue of human trafficking and provide support for local law enforcement efforts to do the same. • Prisons. Support efforts to decarcerate California overcrowded prisons. Reduce incarceration times when appropriate and instead move criminal penalties to civil penalties, ensuring accountability as a core value. Support investment in rehabilitation programs to improve outcomes of those who were previously incarcerated. This also includes trying to reduce penalties for crimes of poverty.
Library Services
• Literacy. Support administrative actions or legislation that seeks to provide cities and counties with direct funding or other support needed to provide literacy services to the public. • Local History. Support efforts that would provide additional funding or training opportunities for library and museum staff related to local history. Support efforts that would provide funding for exhibits, historical resources collections, and artifact and cultural preservation. • Native Peoples. Support funding to assist in recognizing indigenous peoples, including their rich cultural history and traditions.
• Programming. Support efforts that would provide additional funding or training opportunities for library and museum staff related to programming best practices. Support efforts that would provide additional funding for multicultural, generational, intergenerational, youth, teen, adult, STEM, and arts programming.
• Public Art. Support administrative actions or legislation that seeks to provide cities and counties with direct funding or other support needed to provide public art, including visual or performing arts.
Health & Human Services
• Early Childhood Education. Monitor any administrative actions or legislation regarding early childhood education. It is anticipated that the Governor will seek to increase funding for services like prenatal care, pre-kindergarten, and home visits.
• Health Care. Monitor any administrative actions or legislation regarding single-payer health care.
California has done significant work expanding Medi-Cal access and implementing the Affordable Care Act. Support legislation that seeks to restrain costs. • Homelessness. Support administrative actions or legislation that seeks to provide cities and counties with direct funding or other support needed in response to conditions that contribute to homelessness. Funding is needed to provide additional tools and support to maintain access to support services, treatment, operations and services for permanent supportive housing, jobs, or efforts to address encampments. Funding is needed to support City/County efforts for more facilities, beds, and services to address mental health needs of individuals. • Improved Access to Health Care. Support efforts to protect or expand health care coverage to all populations.
• Indigenous Peoples. Support legislation or other administrative actions that assist or otherwise recognize indigenous peoples, history, culture, and land in California. Support the recognition of Indigenous People’s Day in San Leandro.
• LGBTQ Protection. Support efforts that would promote protections for the Lesbian, Gay, Bisexual, Transgender and Queer/Questioning community. Support legislation that would further regulate or expand restrictions on conversion therapy, consistent with prior City Council policy 628 of 631
City of City of San Leandro 2023 State Legislative Platform & Policy Guidelines Page 6 of 8 direction. Oppose legislation that would prevent transgender people from using bathrooms based solely on the basis of sex or gender assigned at birth. • Mental Health. Support efforts to address mental health and emotional well-being of individuals and at-risk populations. Support legislation that strengthens mental health services designed to address and/or prevent homelessness in at-risk populations. Closely monitor the Care Court implementation.
• Racial Equity. Support efforts and legislation that seeks to address racial injustice or inequities as may be identified by the State Legislature.
• San Leandro Hospital. Support the successful operation and financial sustainability of San Leandro Hospital.
• Safety Net Services and Support for Seniors. Support efforts that would expand safety net services for those most in need, including low-income residents and senior populations. Monitor legislation that seeks to support/protect seniors from scams. • Tobacco Control. Support statewide efforts to reduce tobacco usage, including implementation of the statewide flavor ban that was adopted as part of Senate Bill 793 (2020). Oppose efforts to overturn this legislation via a statewide referendum.
Public Finance & Administration
• Cap & Trade Funding. Support projects, programs, and/or other regulations that would facilitate the successful disbursement of funding from the State’s Cap-and-Trade program for City programs and efforts.
• Financial Reporting Requirements. Support common sense reforms to statewide financial reporting requirements to maintain public trust and availability of data while eliminating redundancy and unnecessary burdens on local governments. • Local Elections. Monitor election reform initiatives and oppose efforts that could negatively impact the city. Monitor efforts that could impact San Leandro’s current system of ‘from District’ elections. Oppose efforts that seek to restrict local control over the City’s election system, which would also include rank choice voting.
• Local Sales Tax/Online Sales. Closely monitor any proposed Constitutional amendments or legislative proposals that would change the distribution of revenues derived under a sales tax imposed pursuant to the Bradley-Burns Uniform Local Sales and Use Tax Law • Pension Sustainability. Support legislative or regulatory efforts that would ensure the long-term financial sustainability of the California Public Employees Retirement System while balancing prior commitments that have been made to public employees. • Public Records. Support the intent of the California Public Records Act, including efforts to assist the public in accessing government records. Oppose efforts that create unnecessary or unreasonable administrative burdens as well as new unfunded mandates for local agencies. • Revenue Protection. Oppose attempts to decrease, restrict, or eliminate City revenue sources, or to restrict local authority over the use of City funds. Support efforts to improve the stability or sustainability of local revenues.
• Redistricting. Monitor the redistricting process for State Assembly and Senate districts and advocate for ensuring San Leandro’s representation is not split apart into multiple districts or otherwise altered to the detriment of the community.
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City of City of San Leandro 2023 State Legislative Platform & Policy Guidelines Page 7 of 8 • Utility User Taxes. Support legislation or regulations that would provide cities with the flexibility and authority to collect or increase Utility User Taxes (UUTs). Oppose any proposals that seek to limit or restrict the City’s use of UUTs.
• Workers’ Compensation & Disability Retirement Reform. Support efforts to reform the state workers’ compensation program and similar efforts regarding disability payments to control costs and to reduce potential abuse, while balancing important worker protections. • Proposition 13 Reform. Monitor efforts to reform Proposition 13, including the protection of local revenues and ensuring that property tax revenues keep pace with the inflation in costs to provide basic public services. Support efforts to create a “split-roll” taxation system that would allow commercial properties to be taxed at current market rates.
2. Policy Priorities for Ongoing Monitoring or Advocacy Monitor legislative activity and/or or advocate on behalf of the City of San Leandro's interests in the following broad policy areas:
• Public Safety
o This includes policy topics such as disaster preparedness, wildfire efforts, proposals to provide local law enforcement with additional support, school resource officers or joint use efforts with school districts, prevention and intervention funding for at-risk youth, 911 call centers, public safety answering points (PSAPs), POST mandates, AB 109 realignment implementation, stolen vehicles, mental illness counseling services, juvenile justice programs, technology enhancements and support, crisis intervention and suicide prevention, new training opportunities, or other related programs. • Transportation
o This includes policy topics such as goods movement, safe routes to school funding, local road repair, regional transportation funds, street signs, curb paintings, and other efforts to support regional transportation programs. • Economic Development
o This includes policy topics such as redevelopment dissolution, measures providing for new tax increment financing opportunities, infrastructure financing districts, efforts to encourage local job creation, new business investment, and other related topics.
• Infrastructure
o This includes policy topics such as funding for roads, sewers, storm drains, and other public works, engineering, or maintenance responsibilities. • Health & Human Services
o This includes general policy topics related to health and human services matters affecting the residents of San Leandro and could include: safety net services, homelessness and hunger, childcare, and community health facilities, among others.
• Housing and Land Use
o This includes policy topics such as creating new or enhancing existing sources of funds for affordable housing including permanent supportive housing, encouraging housing development for a range of income levels, and efforts to protect local authority or oppose unfunded mandates, and other similar topics.
• Quality of Life
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City of City of San Leandro 2023 State Legislative Platform & Policy Guidelines Page 8 of 8 o This includes policy topics such as the development of funding sources for parks, urban waterways, multi-lingual outreach, kindergarten readiness programs, project literacy, veterans, homework/technology centers, library capital improvement needs, after school sports, park/playground equipment, and other quality of life programs.
• Constitutional Modifications
o This includes policy topics such as measures that would impact local governments, such as lowering the voter threshold to 55% for various bond issuances and local taxes.
• Protecting Local Control
o The City of San Leandro values its ability and authority to exercise local control, provide excellent public services, and protect and enhance the quality of life for San Leandro residents, businesses, and visitors, and supports efforts to streamline regulations that simplify the job of running the City’s operations and opposes efforts that erode the City’s authority to control its own affairs.
• This also includes policy topics such as measures or budget actions which could potentially impact the operations of, or services provided by, the City of San Leandro.
• Technology
o This includes policy topics such as efforts to expand access to fiber optic/broadband infrastructure for community residents, businesses, or schools, energy efficiency projects like LED streetlights and residential/commercial retrofits, as well as efforts to support technological innovation in San Leandro and the region.
• Climate Protection and Resilience
o This includes topics such as climate change, clean energy efforts, waste reduction, water recycling and re-use, building electrification, resilience to heat, wildfire, and storm events, and renewable energy development.
Process for Reporting
In addition to regular progress reports, annual reports on these and other efforts to support the City’s legislative agenda will be provided to the City Council and City staff. 631 of 631