Pinole City Council
June 17, 2025

Project Origin : Priority Score : 50
Budget
New Expansion
X Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 3,950,000 850,000.00 $ 2,500,000 $ - $ - $ 7,300,000 $ 6/30/2028
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 100,000 100,000 $
$ 100,000 250,000 $ 350,000 $
$ 3,500,000 500,000 $ 2,300,000 $ 6,300,000 $
$ 200,000 350,000 $ 550,000 $
$ 850,000 $ 3,950,000 $ 2,500,000 $ - $ - $ 7,300,000
$ 3,950,000 850,000 $ 2,500,000 $ 7,300,000 $
$ 850,000 $ 3,950,000 $ 2,500,000 $ - $ - $ 7,300,000
SS1702 - SEWER PUMP STATION REHABILITATION
End of Life Cycle

TOTAL FUNDS

TOTAL USES

SOURCE(S)
500 - Sewer Enterprise Fund
Summary of Capital Cost
Projected Budget
USE(S)
Planning
Design
Construction
Contingency
Policy GM.4.1, Goal CS.6, Policy CS.6.1
Estimated
Expenditures
to-date
$ -
Project Start 7/1/2025 Estimated Completion
Description
The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated. The two pump stations are located on San Pablo Ave. and Hazel St. In FY 2019/20, this project was renamed to include both pump stations. Previously, this project was titled, “Hazel Street Sewer Pump Rehabilitation.” This project also includes the San Pablo Lift Station Force Main, approximately 640 feet of existing 6- inch will be replaced with 8-inch diameter force main.

History, Status, or Impact if Delayed
The City recently completed a Sanitary Sewer Master Plan. In the first fiscal year of construction, the Hazel Street Lift Station will be replaced, followed by the replacement of the San Pablo Ave. Lift Station. The Hazel Street Lift Station will be replaced in coordination with RO2301.

General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Sanitary Sewer
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score :

Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 150,000 150,000 $ 120,000 $ 100,000 $ 100,000 $ 620,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 10,000 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 $
$ 120,000 120,000 $ 100,000 $ 80,000 $ 80,000 $ 500,000 $ $ 20,000 20,000 $ 10,000 $ 10,000 $ 10,000 $ 70,000 $
$ 150,000 $ 150,000 $ 120,000 $ 100,000 $ 100,000 $ 620,000 $ 150,000 150,000 $ 120,000 $ 100,000 $ 100,000 $ 620,000 $ $ 150,000 $ 150,000 $ 120,000 $ 100,000 $ 100,000 $ 620,000 SW2501 - STORMWATER UPGRADE & TRASH CAPTURE
Functional Area :

Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2025 Estimated Completion
Design
On April 7, 2015, the State Water Resources Control Board (SWRCB) adopted the Statewide Trash Provisions which address the impacts trash has on the beneficial uses of surface waters. The Trash Provisions establish a statewide water quality objective for trash and a prohibition of trash discharge. The City is required to demonstrate full compliance with the Trash Provisions by 2030, with preliminary milestones of 35% by 2026 and 70% by 2028. The City will complete this project as required under the State- Issued Trash Amendments and NPDES Permit. The tasks necessary to achieve compliance will include design, installation, and long-term maintenance of full trash capture devices.

History, Status, or Impact if Delayed
This project is needed to meet requirements or be potentially subjected to penalties.

General Plan Goals/Policies
Goal CS.7, Policy CS.7.1; Goals OS.1, Policy OS.1.2; Goal CC.2, Policy CC.2.2 Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
106 - Measure S 2014

Project Origin : Priority Score :

Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
X Rehabilitation
$ 150,000 120,000.00 $ 150,000 $ 150,000.00 $ 150,000.00 $ 720,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 20,000 10,000 $ 20,000 $ 20,000 $ 20,000 $ 90,000 $
$ 120,000 100,000 $ 120,000 $ 120,000 $ 120,000 $ 580,000 $ $ 10,000 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 $
$ 120,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 720,000 $ 150,000 120,000 $ 150,000 $ 150,000 $ 150,000 $ 720,000 $ $ 120,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 720,000 SW2401 - STORM DRAIN CREEK DISCHARGE IMPROVEMENTS
End of Life Cycle
USE(S)
Planning
Summary of Capital Cost
Projected Budget
Goal CS.7, Policy CS.7.1; Goals OS.1, Policy OS.1.2; Goal CC.2, Policy CC.2.2 Estimated
Expenditures
to-date
$ -
Project Start 7/1/2025 Estimated Completion
Description
Condition assessments have identified a number of storm drain pipelines that are structurally deteriorated and failing where they discharge into Pinole Creek. A systematic rehabilitation or replacement of failing storm drain infrastructure will be prioritized as part of the Storm Drain Master Plan.

History, Status, or Impact if Delayed
Design

TOTAL FUNDS

TOTAL USES
Construction
Contingency

SOURCE(S)
106 - Measure S 2014
General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Stormwater
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score : 33
Budget
New X Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 800,000 - $ - $ - $ - $ 800,000 $
6/30/2027
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 730,000 730,000 $
$ 70,000 70,000 $
$ - $ 800,000 $ - $ - $ - $ 800,000
$ 800,000 800,000 $
$ - $ 800,000 $ - $ - $ - $ 800,000
SW2001 - ROBLE ROAD STORM DRAINAGE IMPROVEMENTS
Staff Recommendation

TOTAL FUNDS

TOTAL USES

SOURCE(S)
106 - Measure S 2014
Summary of Capital Cost
Projected Budget
USE(S)
Planning
Design
Construction
Contingency
Policy GM.4.1, Goal CS.7, Policy CS.7.1
Estimated
Expenditures
to-date
$ -
Project Start 7/1/2026 Estimated Completion
Description
The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade.

This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Stormwater
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score :

Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ - 250,000 $ - $ - $ - $ 250,000 $
6/30/2026
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 250,000 250,000 $
$ 250,000 $ - $ - $ - $ - $ 250,000
$ 250,000 250,000 $
TOTAL FUNDS $ 250,000 $ - $ - $ - $ - $ 250,000
Construction
Contingency

TOTAL USES

SOURCE(S)
325 - City Street Improvements
Design
This is to update the City of Pinole 2004 ADA Transition Plan for Public Improvements. A number of updates to the guidelines and standards for the construction of new and the upgrading of existing public improvements have been issued by a number of federal and state agencies since 2004, thereby resulting in the need for updating the City's Plan. It should also be noted that locations of deficiencies and associated cost of improvements as described in the Transition Plan are outdated.

History, Status, or Impact if Delayed
Staff has been implementing public improvements based on the most up-to-date federal and state standards plans and specifications, which is somtimes inconsistent with the City's Transition Plan.

General Plan Goals/Policies
Goal CE.4, Policy GM.3.3, Policy GM.3.7
Summary of Capital Cost
Projected Budget
USE(S)
Planning
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2025 Estimated Completion
RO2508 - ADA TRANSITION PLAN UPDATE
Functional Area :

Type of CIP Unappropriated Subsequent Years

Project Origin : Priority Score :

Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 200,000 200,000 $ 150,000 $ 150,000 $ 150,000 $ 850,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 30,000 30,000 $ 20,000 $ 20,000 $ 20,000 $ 120,000 $
$ 150,000 150,000 $ 120,000 $ 120,000 $ 120,000 $ 660,000 $ $ 20,000 20,000 $ 10,000 $ 10,000 $ 10,000 $ 70,000 $
$ 200,000 $ 200,000 $ 150,000 $ 150,000 $ 150,000 $ 850,000 $ 200,000 200,000 $ 150,000 $ 150,000 $ 150,000 $ 850,000 $ $ 200,000 $ 200,000 $ 150,000 $ 150,000 $ 150,000 $ 850,000 RO2506 - TRAFFIC CALMING PROGRAM
Functional Area :

Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2025 Estimated Completion
Design
Following to the City’s Traffic Calming Policy and its future update, this project will fund the installation of physical traffic calming devices to reduce or eliminate the negative effects of auto traffic on residential streets. This can be achieved by causing drivers to reduce their driving speeds or to use alternative major corridors through the use of engineering solutions and the installation of physical devices. These devices could include driver feedback signs, curb extensions, speed cushions, and roundabouts. Traffic calming plans are developed based on data collection and analysis, as well as community outreach and consultation to alleviate neighborhood traffic concerns and community safety issues.

History, Status, or Impact if Delayed
Reflect communities needs in street design and enhance safety conditions, which in turn reduce the need for traffic enforcement, General Plan Goals/Policies
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2
Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
325 - City Street Improvements

Project Origin : Priority Score :

Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 100,000 - $ 100,000 $ 100,000 $ 50,000 $ 350,000 $
6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 10,000 10,000 $ 10,000 $ 30,000 $
$ 80,000 80,000 $ 80,000 $ 50,000 $ 290,000 $
$ 10,000 10,000 $ 10,000 $ 30,000 $
$ - $ 100,000 $ 100,000 $ 100,000 $ 50,000 $ 350,000
$ 100,000 100,000 $ 100,000 $ 50,000 $ 350,000 $
$ - $ 100,000 $ 100,000 $ 100,000 $ 50,000 $ 350,000
RO2505 - SAFE ROUTES TO SCHOOLS
Functional Area :

Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2026 Estimated Completion
Design
The purpose of this annual Safe Routes to School (SR2S) project is to provide minor capital improvements to enhance the safety of pedestrians and bicyclists on public roads in school areas. In coordination with the City’s TAPS and the School District, staff will address safety concerns and develop strategies to encourage the use of alternative modes of transportation in the vicinity of schools. SR2S improvements may include enhancements to pavement markings, regulatory and advisory signs, installation of traffic control devices such as Rectangular Rapid Flashing Beacon (RRFB), and minor concrete improvements.

History, Status, or Impact if Delayed
Addressing community concerns in a timely manner, thereby enhancing the sense of safety and increasing walking and cycling.

General Plan Goals/Policies
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2
Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
325 - City Street Improvements

Project Origin : Priority Score :

Budget
New Expansion
Replacement X Renovation
Land/Row Acq. Required
Rehabilitation
$ 100,000 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 100,000 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 $ $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 $ 100,000 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 $ $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 RO2504 - PAVEMENT MARKING AND SIGNAGE UPGRADES
Functional Area :

Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2025 Estimated Completion
Design
Per the California Manual on Uniform Traffic Control Devices (MUTCD), local governments are required to maintain a minimum level of retro-reflectivity for longitudinal pavement markings and for signs. These standards promote safety while providing sufficient flexibility for agencies to choose a maintenance method that best matches their specific conditions. The purpose of this annual project is to upgrade and refresh existing pavement markings and replace damaged signs as needed throughout the City per the requirements set forth by the California Department of Transportation (Caltrans). It is recommended that this type of project be continued on an annual basis because the retro-reflectivity of pavement markings and signage degrade over time and can pose a safety hazard for road users.

History, Status, or Impact if Delayed
Not meeting requirements and potential increase in maintenance and replacement costs.

General Plan Goals/Policies
Goal CE.3, Policy CE.3.2; Policy GM.3.3, Goal CS.10, Policy CS 10.2; Goal CE.7; Goal SE.8, Policy SE.8.7 Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
325 - City Street Improvements

Project Origin : Priority Score :

Budget
New Expansion
Replacement X Renovation
Land/Row Acq. Required
Rehabilitation
$ 250,000 250,000 $ 200,000 $ 200,000 $ 200,000 $ 1,100,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 10,000 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 $
$ 220,000 220,000 $ 180,000 $ 180,000 $ 180,000 $ 980,000 $ $ 20,000 20,000 $ 10,000 $ 10,000 $ 10,000 $ 70,000 $
$ 250,000 $ 250,000 $ 200,000 $ 200,000 $ 200,000 $ 1,100,000 $ 250,000 250,000 $ 200,000 $ 200,000 $ 200,000 $ 1,100,000 $ $ 250,000 $ 250,000 $ 200,000 $ 200,000 $ 200,000 $ 1,100,000 RO2503 - CITY STREETLIGHTS UPGRADE
Functional Area :

Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2025 Estimated Completion
Design
This annual project will implement upgrades to City owned streetlights (currently within Pinole 523 streetlights owned by the City, and 902 streetlights owned by PG&E) and install new streetlights in areas where the streetlights do not meet standards for spacing and illumination. Adequate neighborhood street lighting improves safety by improving nighttime visibility and provides sidewalk and road users with an increased sense of security. Street lighting can also provide a sense of place and a more pleasing environment in residential and commercial areas, such as the addition of string lighting on San Pablo Avenue City’s downtown area.

History, Status, or Impact if Delayed
Adverse impacts on sense of safety and security, and increased City costs for maintenance and replacement.

General Plan Goals/Policies
Goal CS.1, Goal CS.2, Goal CS.10. Policy CS10.2
Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
377 - Arterial Streets Rehabilitation

Project Origin : Priority Score :

Budget
New Expansion
Replacement X Renovation
Land/Row Acq. Required
Rehabilitation
$ 200,000 200,000 $ 200,000 $ 150,000 $ 150,000 $ 900,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 20,000 20,000 $ 20,000 $ 10,000 $ 10,000 $ 80,000 $
$ 150,000 150,000 $ 150,000 $ 120,000 $ 120,000 $ 690,000 $ $ 30,000 30,000 $ 30,000 $ 20,000 $ 20,000 $ 130,000 $
$ 200,000 $ 200,000 $ 200,000 $ 150,000 $ 150,000 $ 900,000 $ 200,000 200,000 $ 200,000 $ 150,000 $ 150,000 $ 900,000 $ $ 200,000 $ 200,000 $ 200,000 $ 150,000 $ 150,000 $ 900,000 RO2502 - PINOLE SIGNALS UPGRADE
Functional Area :

Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2025 Estimated Completion
Design
The purpose of this project is to assess the consistency of the City’s traffic signal equipment and make improvements to City-owned signals such as through the installation of video detection, accessible pedestrian signal devices, upgrade of controller and cabinet, upgrade of software, battery back-up system and/or establishment of designated left-turn phasing.

Having consistent signal equipment at all City signalized intersections will save on maintenance costs and provide the best operational efficiency and safety for our residents. Key improvements will be made in coordination with the City’s Traffic and Pedestrian Safety Commission (TAPS). This annual program is not intended to design and construct new signals due to the high costs associated with a new installation. New signal installation will typically be accompanied by a new development as a project mitigation, or as an individual City CIP subject to meeting signal warrants.

History, Status, or Impact if Delayed
Delayed upgrades increase the cost of maintenance and cost of capital improvements.

General Plan Goals/Policies
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2
Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
377 - Arterial Streets Rehabilitation

Project Origin : Priority Score : 49
Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
X Rehabilitation
$ 150,000 150,000.00 $ 150,000 $ 150,000.00 $ 150,000.00 $ 750,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 135,000 135,000 $ 135,000 $ 135,000 $ 135,000 $ 675,000 $ $ 15,000 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 $
$ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 $ 150,000 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 $ $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 RO2501 - ACCESSIBILITY IMPROVEMENTS PROJECT
Functional Area : Streets & Roads Staff Recommendation
Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
to-date
Project Start 7/1/2025 Estimated Completion
Design
Title II of the Americans with Disability Act (ADA) requires local governments to make pedestrian crossings accessible to people with disabilities by providing curb ramps. To allow people with disabilities to cross streets safely, local governments must provide curb ramps at pedestrian crossings and at public transportation stops where walkways intersect with a vertical curb. To comply with ADA requirements, the curb ramps provided must meet specific standards for width, slope, cross slope, placement, and other features. Per ADA standards, all streets constructed after January 26, 1992 must provide curb ramps in compliance with ADA standards. In addition, any street that was constructed prior to 1992, but was altered after 1992, must also provide ADA-compliant curb ramps. The purpose of this project is to upgrade existing pedestrian curb ramps and to install new pedestrian curb ramps at high priority areas and locations with high levels of pedestrian activity. All upgraded and new pedestrian curb ramps will be compliant with the ADA requirements.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Goal CE.4, Policy CE.4.5; Goal SE.8, Policy SE.8.7; Goal CE.1, Policy CE.1.4; Goal CE.3, Policy CE.3.2; Goal CS.2, Policy CS.2.6; Goal CS.10, Policy CS 10.2; Goal H.3, Policy H.3.1; Goal GM.3, Policy GM.3.7; Goal HS.6, Policy HS.6.1
Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
325 - City Street Improvements

Project Origin : Priority Score : 65
Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 50,000 - $ - $ - $ - $ 50,000 $
6/30/2027
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 5,000 5,000 $
$ 45,000 45,000 $
$ - $ 50,000 $ - $ - $ - $ 50,000
$ 50,000 50,000 $
$ - $ 50,000 $ - $ - $ - $ 50,000
RO2404 - CROSSWALK TENNENT AVE AT PRUNE ST
Functional Area : Streets & Roads Council Request
Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2026 Estimated Completion
Design
Assessment of the intersections control and establishment of crosswalks (high visibility) at the intersections of Tennent Ave at Prune St. It should be noted that safety conditions citywide will be evaluated as part of a proposed development of a Local Roads Safety Plan.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Goal CS.10, Policy CS.10.2; Goal SE.8, Policy SE.8.8; Goal HS.6, Policy HS.6.1; Goal CE.4; Goal CS.2, Policy CS.2.6 Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
106 - Measure S 2014

Project Origin : Priority Score : 58
Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 570,000 - $ - $ - $ - $ 570,000 $
6/30/2027
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 20,000 20,000 $
$ 35,000 35,000 $
$ 465,000 465,000 $
$ 50,000 50,000 $
$ - $ 570,000 $ - $ - $ - $ 570,000
$ 55,000 55,000 $
$ 515,000 515,000 $
$ - $ 570,000 $ - $ - $ - $ 570,000
RO2403 - OLD TOWN TRAFFIC CALMING
Functional Area : Streets & Roads Council Request
Type of CIP Unappropriated Subsequent Years
Description
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Project Estimate
FY 2025 - 2030
Estimated
Expenditures
To-Date
$ -
Project Start 7/1/2026 Estimated Completion
Design
Assess feasibility of and alternatives for, and design and construct traffic calming measures on San Pablo Avenue between John St and Oak Ridge Rd.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Goal GM.2, Policy GM.3.3, Policy GM.3.7; Goal SE.8, Policy SE.8.7; Goal CE.1, Policy CE.1.4; Goal CE.3, Policy CE.3.2; Goal CE.4, Policy CE.4.5; Goal CE.5; Goal CS.10, Policy CS.10.2 Summary of Capital Cost
Projected Budget
USE(S)
Planning

TOTAL FUNDS
Construction
Contingency

TOTAL USES

SOURCE(S)
325 - City Street Improvements
Unfunded

Project Origin : Priority Score : 49
Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
X Rehabilitation
$ 200,000 200,000.00 $ 200,000 $ 200,000.00 $ 200,000.00 $ 1,000,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 5,000 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000 $
$ 180,000 180,000 $ 180,000 $ 180,000 $ 180,000 $ 900,000 $ $ 15,000 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 $
$ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 $ 200,000 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 $ $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 RO2402 - SIDEWALK REHABILITATION PROGRAM
Staff Recommendation
USE(S)
Planning
7/1/2025 Estimated Completion
Description
According to the California Streets and Highway Code, the owner of a property fronting a public street must maintain the sidewalk, curb and gutter, and park strip area in a condition that will not endanger persons or property or interfere with the convenient use of the area. Purpose of this annual program is to assist property owners in maintaining the sidewalks in a safe manner. In doing so, the program assists residents in maintaining the condition of walkways for which they have maintenance responsibility.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Projected Budget
Design
Construction
Project Estimate
FY 2025 - 2030
Functional Area : Streets & Roads
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Goal CE.4, Policy CE.4.5; Goal SE.8, Policy SE.8.7; Goal CE.1, Policy CE.1.4; Goal CE.3, Policy CE.3.2; Goal CS.2, Policy CS.2.6; Goal CS.10, Policy CS 10.2; Goal H.3, Policy H.3.1; Goal GM.3, Policy GM.3.7; Goal HS.6, Policy HS.6.1
Estimated
Expenditures
to-date
Project Start

TOTAL FUNDS

TOTAL USES
Contingency

SOURCE(S)
325 - City Street Improvements

Project Origin : Priority Score : 69
Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
X Rehabilitation
$ 350,000 350,000.00 $ 350,000 $ 350,000.00 $ 350,000.00 $ 1,750,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ -
$ 320,000 320,000 $ 320,000 $ 320,000 $ 320,000 $ 1,600,000 $ $ 30,000 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000 $
$ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 1,750,000 $ 350,000 350,000 $ 350,000 $ 350,000 $ 350,000 $ 1,750,000 $ $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 1,750,000 RO2401 - ROAD MAINTENANCE REPAIRS
Staff Recommendation
USE(S)
Planning
Summary of Capital Cost
Projected Budget
Estimated
Expenditures
to-date
$ -
Project Start 7/1/2025 Estimated Completion
Description
Road repair and rehabilitation at various locations. The primary focus of this project is dig out repairs on major arterials and collectors.

History, Status, or Impact if Delayed
Design

TOTAL FUNDS

TOTAL USES
Construction
Contingency

SOURCE(S)
105 - Measure S 2006
General Plan Goals/Policies
Goal CE.3, Policy CE.3.2; Policy GM.3.3, Goal CS.10, Policy CS 10.2; Goal CE.7; Goal SE.8, Policy SE.8.7 Project Estimate
FY 2025 - 2030
Functional Area : Streets & Roads
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score : 33
Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 100,000 - $ - $ - $ - $ 100,000 $
6/30/2027
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 100,000 100,000 $
$ - $ 100,000 $ - $ - $ - $ 100,000
$ 100,000 100,000 $
$ - $ 100,000 $ - $ - $ - $ 100,000
RO2303 - PINOLE SMART SIGNALS
Staff Recommendation

TOTAL USES

TOTAL FUNDS

SOURCE(S)
276 - Growth Impact Fees
Summary of Capital Cost
Projected Budget
USE(S)
Planning
Design
Construction
Contingency
Goal CS.10, Policy CS 10.2
Estimated
Expenditures
to-date
$ -
Project Start 7/1/2026 Estimated Completion
Description
The Smart Signals project will develop, manage, and implement ITS initiatives that improve the safety and efficiency of multimodal mobility, maximize highway and arterial system throughput, and improve operational efficiency, safety, and reduce environmental impact throughout Contra Costa County. Contra Costa Tranportation Authority is the project lead and will coordinate the project throughout the county. Twelve traffic signals have been identified as candidates for the Smart Signals project. These signals are located on Pinole arterial roadways (Appian Way & San Pablo Avenue).

History, Status, or Impact if Delayed
Deployment of the Smart Signals Project is expected to result in operational and safety improvements for all modes of transportation, such as decrease in travel time and total delay, reduction in number of stops and secondary accidents, reduction of fuel consumption and greenhouse gas emissions, and reduction of response time for emergency vehicles. The initial cost estimate of construction is $1,499,829 of which CCTA will receive $1,345,527 in OBAG funds. The City's match requirement of $154,302 was paid in FY 2023/24. A contingency is budgeted for potential obligations for changes in construction that may be requested by the City.

General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Streets & Roads
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score : 38
Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ - 350,000.00 $ - $ - $ - $ 350,000 $
6/30/2026
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 30,000 30,000 $
$ 280,000 280,000 $
$ 40,000 40,000 $
$ 350,000 $ - $ - $ - $ - $ 350,000
$ 239,040 239,040 $
$ 110,960 110,960 $
$ 350,000 $ - $ - $ - $ - $ 350,000
RO2302 - SAFETY IMPROVEMENTS ON ARTERIAL ROADWAYS
Staff Recommendation
Planning
Contingency

TOTAL FUNDS

TOTAL USES
Construction
Design

SOURCE(S)
215 - Grant: HSIP
377 - Arterial Streets Rehabilitation
Summary of Capital Cost
Projected Budget
USE(S)
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2
Estimated
Expenditures
to-date
$ -
Project Start 7/1/2025 Estimated Completion
Description
This project will install pedestrian crossing enhancements at three mid-block crossings on arterial roadways. The enhancements include continental markings, median refuge islands, advanced stop bars and Rectangular Rapid Flash Beacons. The three mid-block crossings are: San Pablo Ave. & Third Ave.; San Pablo Ave. & Quinan St.; and Pinole Valley Road & Savage Ave.

History, Status, or Impact if Delayed
Funding for improvements was secured through Cycle 11 HSIP grant funds.

General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Streets & Roads
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score : 34
Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
X Rehabilitation
$ 5,000,000 3,250,000.00 $ 5,000,000 $ 3,750,000.00 $ 3,000,000.00 $ 20,000,000 $ 6/30/2030
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 200,000 100,000 $ 200,000 $ 150,000 $ 150,000 $ 800,000 $ $ 4,600,000 3,000,000 $ 4,600,000 $ 3,450,000 $ 2,700,000 $ 18,350,000 $ $ 200,000 150,000 $ 200,000 $ 150,000 $ 150,000 $ 850,000 $ $ 3,250,000 $ 5,000,000 $ 5,000,000 $ 3,750,000 $ 3,000,000 $ 20,000,000 $ 500,000 750,000 $ 500,000 $ 500,000 $ 250,000 $ 2,500,000 $ $ 500,000 1,500,000 $ 500,000 $ 500,000 $ 500,000 $ 3,500,000 $ $ 1,000,000 1,000,000 $
$ 4,000,000 4,000,000 $ 2,750,000 $ 2,250,000 $ 13,000,000 $ $ 3,250,000 $ 5,000,000 $ 5,000,000 $ 3,750,000 $ 3,000,000 $ 20,000,000 RO2301 - ROAD REHABILITATION
Pavement Management Program
USE(S)
Planning
Estimated Completion
Description
Based on the most current P-TAP report and field inspections, various segments will be recommended annually for rehabilitation. The purpose of this annual program is to rehabilitate and maintain the City’s pavement condition. This project will prolong the lifespan of the current pavement and prevent further deterioration and reduction in the Pavement Condition Index (PCI – a numerical rating system from 0/complete failure to 100/excellent condition).

Depending on the assessed PCI and type of deficiencies, this project will include preventive measures such as crack sealing, slurry seal, micro-surfacing, and cape seal for pavement in fair to good condition. Restoration measures such as grind and overlay, dig-outs, and cold-in-place recycling for pavement in fair to poor condition.

Rehabilitation/Reconstruction measures to remove and replace pavement in poor to failed condition.

History, Status, or Impact if Delayed
Continued deterioration of pavement conditions on the various road types, thereby resulting in higher maintenance and reconstruction costs.

General Plan Goals/Policies
Summary of Capital Cost
Projected Budget
Design
Project Estimate
FY 2025 - 2030
Functional Area : Streets & Roads
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2
Estimated
Expenditures
to-date
$ -
Project Start 7/1/2025

TOTAL FUNDS

TOTAL USES
Construction
Contingency

SOURCE(S)
215 - Measure J
200 - Gas Tax
Vehicle Impact Fee
Potential Debt Financing

Project Origin : Priority Score : 43
Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
X Rehabilitation
$ 750,000 - $ - $ - $ - $ 787,805 $
6/30/2027
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 50,000 50,000 $
$ 650,000 650,000 $
$ 50,000 50,000 $
$ - $ 750,000 $ - $ - $ - $ 750,000
$ 380,000 380,000 $
$ 100,000 100,000 $
$ 270,000 270,000 $
$ - $ 750,000 $ - $ - $ - $ 750,000
RO2102 - TENNENT AVE REHABILITATION
Pavement Management Program
USE(S)
Planning
Summary of Capital Cost
Projected Budget
Estimated
Expenditures
to-date
$ 37,805.00
Project Start 7/1/2026 Estimated Completion
Description
The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

History, Status, or Impact if Delayed
In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway. The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost-effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project. In addition, this project is being coordinated with RO1902 for efficient implementation.

Design

TOTAL FUNDS

TOTAL USES
Construction
Contingency

SOURCE(S)
200 - Gas Tax
500 - Sewer Enterprise Fund
325 - City Street Improvements
General Plan Goals/Policies
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2 Project Estimate
FY 2025 - 2030
Functional Area : Streets & Roads
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score : 50
Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 750,000 - $ 750,000 $ - $ - $ 1,555,300 $
6/30/2028
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 80,000 80,000 $
$ 650,000 600,000 $ 1,250,000 $
$ 100,000 70,000 $ 170,000 $
$ - $ 750,000 $ 750,000 $ - $ - $ 1,500,000
$ 80,000 70,000 $ 150,000 $
$ 370,000 650,000 $ 1,020,000 $
$ 300,000 30,000 $ 330,000 $
$ - $ 750,000 $ 750,000 $ - $ - $ 1,500,000
RO1902 - PEDESTRIAN IMPROVEMENTS AT TENNENT AVE. NEAR RXR Staff Recommendation
USE(S)
Planning
Summary of Capital Cost
Projected Budget
Estimated
Expenditures
to-date
$ 55,300.00
Project Start 7/1/2026 Estimated Completion
Description
In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains a small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

History, Status, or Impact if Delayed
WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. City staff also submitted an OBAG 3 application in July 2022 to compete for funding for this project. If awarded, the City will need a match of $345k.

Design

TOTAL FUNDS

TOTAL USES
Construction
Contingency

SOURCE(S)
325 - Grant: STMP Fees
215 - Grant: OBAG
106 - Measure S 2014
General Plan Goals/Policies
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2 Project Estimate
FY 2025 - 2030
Functional Area : Streets & Roads
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score : 55
Budget
New Expansion
X Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 2,200,000 2,090,449.00 $ 27,018,000 $ - $ - $ 32,477,454 $ 6/30/2027
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 200,000 200,000 $ 1,150,000 $ 1,550,000 $
$ 1,900,000 1,790,449 $ 3,690,449 $
- 25,868,000 $ 25,868,000 $
$ 100,000 100,000 $ 200,000 $
$ 2,090,449 $ 2,200,000 $ 27,018,000 $ - $ - $ 31,308,449 $ 1,600,000 1,351,590 $ 23,919,035 $ 26,870,625 $
$ 500,000 597,417 $ 400,000 $ 1,497,417 $
$ 41,442 41,442 $
$ 100,000 100,000 $ 198,965 $ 398,965 $
$ 2,500,000 2,500,000 $
$ 2,090,449 $ 2,200,000 $ 27,018,000 $ - $ - $ 31,308,449 RO1710 - SAN PABLO AVENUE BRIDGE OVER BNSF RAILROAD
End of Life Cycle

TOTAL FUNDS
325 - Grant: STMP Fees
215 - Grant: TLC
106 - Measure S 2014
Expected to be grant funded

TOTAL USES
Project Management
Planning & Design & R-O-W
Construction
Contingency

SOURCE(S)
325 - Grant: HBP
Summary of Capital Cost
Projected Budget
USE(S)
Estimated
Expenditures
to-date
$ 1,169,005.00
Project Start 7/1/2025
Policy CS.3.3, Goal H.3, Policy H.3.1, Goal CE.3, Goal CE. 7, Policy CE.7.3, Goal CS.10.

Estimated Completion
Description
The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded list.

History, Status, or Impact if Delayed
General Plan Goals/Policies
The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP. In October 2022, a draft type selection report was submitted to Caltrans for review. This report is the first step to request additional funding allocations from the Caltrans HBP to complete the PS&E phase and construction phase of the project.

Project Estimate
FY 2025 - 2030
Functional Area : Streets & Roads
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score :

Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ - - $ 150,000 $ - $ - $ 150,000 $
6/30/2028
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 150,000 150,000 $
$ - $ - $ 150,000 $ - $ - $ 150,000
$ 150,000 150,000 $
$ - $ - $ 150,000 $ - $ - $ 150,000
IN2301 - FACILITIES & REAL ESTATE MASTER PLAN
Staff Recommendation

TOTAL FUNDS

SOURCE(S)
106 - Measure S 2014

TOTAL USES
Summary of Capital Cost
Projected Budget
USE(S)
Planning
Design
Construction
Contingency
Goal CS.1, Policy CS.1.3, Policy CS.2, Policy CS.2.6
Estimated
Expenditures
to-date
$ -
Project Start 7/1/2027 Estimated Completion
Description
The facilities master plan will serve as a roadmap for achieving identified strategic objectives to improve service delivery and utilization of real estate and facility assets. The masterplan will serve to aid decision-making on capital improvements for a defined list of City owned facilities and provide information on potential major maintenance needs (e.g., repairs vs. replace) as applicable.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Infrastructure Assessment
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score :

Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 100,000 - $ - $ - $ - $ 100,000 $
6/30/2027
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 100,000 100,000 $
$ - $ 100,000 $ - $ - $ - $ 100,000
$ 100,000 100,000 $
$ - $ 100,000 $ - $ - $ - $ 100,000
IN2105 - APPIAN WAY COMPLETE STREETS
Staff Recommendation
Planning
Design
Construction
Summary of Capital Cost
Projected Budget
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2 Estimated
Expenditures
to-date
$ -
Project Start 7/1/2026 Estimated Completion
Description
Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. In December 2021, City Council approved a Cooperative Funding Agreement with WCCTAC to receive STMP funds to complete preliminary design for this project.

History, Status, or Impact if Delayed
Contingency
USE(S)

TOTAL FUNDS

TOTAL USES

SOURCE(S)
325 - Grant: STMP Fees
This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.

General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Infrastructure Assessment
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score :

Budget
New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ - 80,000.00 $ - $ - $ - $ 95,152 $
6/30/2026
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 80,000 80,000 $
$ 80,000 $ - $ - $ - $ - $ 80,000
$ 80,000 80,000 $
$ 80,000 $ - $ - $ - $ - $ 80,000
IN2103 - RECYCLED WATER FEASIBILITY
Council Request

TOTAL FUNDS

TOTAL USES
Planning
Design
Construction
Contingency

SOURCE(S)
500 - Sewer Enterprise Fund
Summary of Capital Cost
Projected Budget
USE(S)
Policy OS.8.1, Policy OS.8.7, Goal SE.9, Policy SE.9.1, Policy SE.9.4 Estimated
Expenditures
to-date
$ 15,152.25
Project Start 7/1/2025 Estimated Completion
Description
A feasibility study will allow the City to plan and phase the construction of future recycled water distribution system infrastructure. The study will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning-level cost options for the phased system.

History, Status, or Impact if Delayed
Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole-Hercules and Rodeo wastewater treatment plants was among the recommended non-potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Infrastructure Assessment
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Project Origin : Priority Score :

Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ 200,000 - $ - $ - $ - $ 200,000 $
6/30/2027
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 30,000 30,000 $
$ 170,000 170,000 $
$ - $ 200,000 $ - $ - $ - $ 200,000
$ 200,000 200,000 $
$ - $ 200,000 $ - $ - $ - $ 200,000
IN2101 - EMERGENCY POWER FOR CRITICAL FACILITIES
Council Request
Project Estimate
FY 2025 - 2030
Functional Area : Infrastructure Assessment
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30
Policy GM.4.1, Policy CS.2.6, Goal CS.9, Goal HS.4
Estimated
Expenditures
to-date
$ -
Project Start 7/1/2026 Estimated Completion
Description
During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will:
1) identify critical facilities in need of back-up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back-up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.

History, Status, or Impact if Delayed
The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators.

General Plan Goals/Policies
Summary of Capital Cost
Projected Budget
USE(S)
Planning
Design
Construction
Contingency

TOTAL FUNDS

TOTAL USES

SOURCE(S)
100 - General Fund

Project Origin : Priority Score :

Budget
X New Expansion
Replacement Renovation
Land/Row Acq. Required
Rehabilitation
$ - 275,000.00 $ - $ - $ - $ 275,117 $
6/30/2026
Budget Project Estimate
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2025 - 2030 $ 275,000 275,000 $
$ 275,000 $ - $ - $ - $ - $ 275,000
$ 125,000 125,000 $
$ 150,000 150,000 $
$ 275,000 $ - $ - $ - $ - $ 275,000
IN1703 - STORM DRAIN MASTER PLAN
Staff Recommendation

TOTAL FUNDS

TOTAL USES
Planning
Design
Construction
Contingency

SOURCE(S)
106 - Measure S 2014
500 - Sewer Enterprise Fund
Summary of Capital Cost
Projected Budget
USE(S)
Policy GM.4.1, Policy CS.7.1
Estimated
Expenditures
to-date
$ 117.46
Project Start 7/1/2024 Estimated Completion
Description
Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.

History, Status, or Impact if Delayed
General Plan Goals/Policies
Project Estimate
FY 2025 - 2030
Functional Area : Infrastructure Assessment
Type of CIP Unappropriated Subsequent Years
Year 1
FY 2025-26
Year 2
FY 2026-27
Year 3
FY 2027-28
Year 4
FY 2028-29
Year 5
FY 2029-30

Goals and Policies
Community Character Element
GOAL CC.1 Maintain Pinole’s unique qualities and sense of place to preserve the established historic and small-town character of the city.

POLICY CC.1.2 Require all new development to incorporate high-quality site design, architecture and planning to enhance the overall quality of the built environment in Pinole and create a visually interesting and aesthetically pleasing town environment.

POLICY CC.1.3 To enhance a sense of arrival and create a strong appealing image that promotes community identity, the City shall develop community entry features at key gateways or city entries along Interstate 80. Entryways shall incorporate landscaping, trees, structural architectural elements, signage and public art.

POLICY CC.1.5 Encourage project compatibility, interdependence and support with neighboring uses, especially between commercial and mixed-use centers and the surrounding residential neighborhoods. Uses should relate to one another with pedestrian connections, transit options, shared parking, landscaping, public spaces, and the orientation and design of buildings.

GOAL CC.2 Emphasize and enhance the visual and physical connection between the city’s natural environment and the community’s quality of life.

POLICY CC.2.1 Provide visual and physical connections between the natural environment and the built environment through careful site design, building placement, architectural features that allow views of Pinole’s unique environment such as ridgelines or the San Pablo Bay shoreline, public access to open space such as via the Bay Trail, and the use of native vegetation in the urban environment such as for landscape buffers for sidewalk areas and street trees.

POLICY CC.2.2 Preserve natural resources within the built environment, including trees, marshes, creeks and hillsides.

GOAL CC.5 Enhance the quality of life in Pinole by acknowledging the cultural diversity and by promoting, preserving and sustaining the cultural and performing arts.

POLICY CC.5.1 Celebrate the city’s cultural diversity through public art, cultural centers and community events for the benefit and enjoyment of all residents.

POLICY CC.5.2 Develop programs and facilities that promote the cultural and performing arts in Pinole.

Growth Management Element
GOAL GM.1 Regional Planning. Support cooperative transportation, land use and public service planning in Contra Costa County.

POLICY GM.1.1 West Contra Costa County Planning Activities. Achieve efficient public service delivery by coordinating with affected jurisdictions and agencies concerning public and private developments.

GOAL GM.3 Efficient Transportation. Support land use patterns that make efficient use of the transportation system and enhance public safety.

POLICY GM.3.1 Transportation Management. Make more efficient use of the regional and subregional transportation system.

POLICY GM.3.3 Provide Adequate Transportation Facilities and Services. Provide adequate transportation facilities while maintaining neighborhood integrity.

POLICY GM.3.7 Mobility-Impaired. Support efforts to provide safe and convenient transportation systems for all citizens of Pinole, particularly mobility-impaired individuals.

GOAL GM.4 Compact Development and Service Areas. Encourage infill and redevelopment in areas that are already served by utilities, infrastructure and public services.

POLICY GM.4.1 Planning for Present and Future Community Needs. Plan for, provide and maintain a level of public infrastructure facilities and services that adequately serves the present and future needs of the community.

Land Use & Economic Development Element
GOAL LU.1 Preserve and enhance the natural resources, high-quality residential neighborhoods and commercial areas, and small-town (semi-rural) character of Pinole.

POLICY LU.1.3 Establish and implement a continuing program of civic beautification, gateway or entryway enhancement, tree planting, maintenance of homes and streets, and other measures which will promote an aesthetically desirable environment and attractive neighborhood areas.

GOAL LU.4 Preserve and strengthen the identity and quality of life of Pinole’s residential neighborhoods.

POLICY LU.4.1 Ensure all new development, renovation or remodeling preserves and strengthens Pinole’s residential neighborhoods by requiring projects to be harmoniously designed and integrated with the existing neighborhood.

GOAL LU.6 Protect and enhance the natural resources of the San Pablo Bay waterfront for the enjoyment of Pinole residents.

POLICY LU.6.3 Provide waterfront parks, pedestrian pathways and recreation areas that are safe, accessible, and attractive for public use.

Housing Element
GOAL H.2 Protect Existing Character and Heritage. Protect and enhance the integrity and distinctive character and heritage of Pinole encouraging the development of high quality, well-designed housing and conserving existing housing.

POLICY H.2.4 Maintain Existing Housing and Neighborhood Amenities. Maintain Pinole’s lifestyle characteristics by encouraging the maintenance of existing housing stock, and in particular housing with historic value, and preserving the amenities of existing neighborhoods.

GOAL H.3 Provide Adequate Services and Facilities. Provide adequate services and facilities to meet the needs of the city’s current and future population.

POLICY H.3.1 Plan For Public Facility and Services Needs. Future development shall be planned based on public facility and service capacity, community-wide needs, sound citywide and neighborhood planning and public improvement programming.

POLICY H.3.4 Encourage new pedestrian-oriented development. Encourage new development and redevelopment that places residences in close proximity to a variety of services and facilities.

Circulation Element
GOAL CE.1 Reduce vehicle miles traveled and encourage the use of public transit.

POLICY CE.1.1 Encourage strategic growth that concentrates future development along Pinole’s three primary transit corridors (San Pablo Avenue, Appian Way and Pinole Valley Road).

POLICY CE.1.3 Encourage development that is sensitive to both local and regional transit measures and that promotes the use of alternative modes of transportation.

POLICY CE.1.4 Encourage maximum utilization of the existing public transit system and alternate modes of transportation in Pinole.

GOAL CE.3 Provide timely input and effective means (as appropriate) of programming street and highway improvements to maintain the objective peak hour level of service without detrimentally impacting community character or commercial activity.

POLICY CE.3.2. Maintain roadway network at or above established LOS thresholds.

GOAL CE.4 Establish programs to support sidewalk, trail and street enhancements, where feasible.

POLICY CE.4.5 Inventory sidewalk conditions to identify opportunities for enhancements to the circulation system and to help prioritize repair and maintenance activities as funding becomes available.

GOAL CE.5 Provide adequate parking and loading facilities while encouraging alternative means of transportation.

GOAL CE.7 Support bicycle use as a mode of transportation by enhancing infrastructure to accommodate bicycle and rides.

POLICY CE.7.1 Enhance the City’s Bikeway network through the use of Class I, II, and III bikeways.

POLICY CE.7.3 Establish a network of multi-use paths to facilitate safe and direct off-street bicycle and pedestrian travel.

Community Services and Facilities Element
GOAL CS.1 Provide safe, attractive and efficiently designed infrastructure and sustainable facilities to serve the public.

POLICY CS.1.1 The City will strive to provide safe, attractive and efficiently designed facilities for public and quasi-public organizations.

POLICY CS.1.3 The City will endeavor to provide convenient access to community facilities and services to all areas of the community.

GOAL CS.2 Ensure and maintain a high level of public safety in the community.

POLICY CS.2.6 The City will continue to fund the repair, maintenance and expansion of facilities to respond to evolving service needs.

GOAL CS.3 Provide adequate and high-quality recreational opportunities and programs for the community.

POLICY CS.3.1 Continue to provide a variety of recreational opportunities that serve and represent all aspects of the community.

POLICY CS.3.3 Expand and organize a multi-use trail system.

GOAL CS.6 Provide adequate, economical and dependable wastewater collection service and treatment.

POLICY CS.6.1 The City shall continue to make capital improvements to the wastewater collection and treatment system to maintain system capability and reliability.

GOAL CS.7 Minimize flooding.

POLICY CS.7.1 The City will ensure that the storm drain system has adequate capacity to minimize street flooding and, where feasible, shall expand the capacity of the system to control storm flows.

GOAL CS.9 Provide economical and dependable community services while conserving energy resources.

POLICY CS.9.1 The City will seek opportunities to improve the energy efficiency of facilities and operations.

GOAL CS.10 Provide safe, efficient roadway infrastructure to support multiple modes of transportation and to meet existing and future circulation needs.

POLICY CS.10.2 The City will update, where possible, the existing roadway network to enhance pedestrian, bicycle and transit circulation while maintaining safe vehicular circulation.

Health and Safety Element
GOAL HS.1 Minimize the potential for loss of life, injury, damage to property, economic and social dislocation, and unusual public expense due to natural and man-made hazards.

GOAL HS.2 Protect the community from the risk of flood damage and improve surface water quality.

POLICY HS.2.4 Continue to monitor studies that identify anticipated changes in sea level and create appropriate standards and improvements to minimize flood risks.

POLICY HS.2.5 Establish appropriate capital improvements and management programs to reduce wet weather sewer treatment demand and avoid discharge to the shallow water outfall.

GOAL HS.3 Minimize hazards of soil erosion, weak and expansive soils, potentially hazardous soils materials, other hazardous materials, geologic instability and seismic activity.

POLICY HS.3.5 Require proper handling, storage, disposal and cleanup of hazardous materials to prevent leakage, potential explosions, fires or the escape of harmful gases and to prevent individually innocuous materials from combining to form hazardous substances, especially at the time of disposal.

GOAL HS.4 Ensure that government agencies, citizens and businesses are prepared for an effective response and recovery in the event of emergencies or disasters.

POLICY HS.4.1 Continue to provide essential emergency public services during natural catastrophes POLICY HS.4.3 Incorporate technological enhancements in new and substantially remodeled structures and facilities to support and improve emergency services.

GOAL HS.6 Support multiple forms of transportation and a circulation system design that reduces vehicle trips and emissions.

POLICY HS.6.1 Promote and encourage walking and bicycling as viable forms of transportation to services, shopping and employment.

GOAL HS.7 Ensure that all new development meets or exceeds state and federal water quality standards.

POLICY HS.7.1 Support Regional, state and federal clean water programs.

POLICY HS.7.3 Reduce the transport of runoff and surface pollutants.

POLICY HS.7.6 Establish appropriate capital improvements and management programs to reduce wet weather sewer treatment demand and avoid discharge to the shallow water outfall.

Natural Resources and Open Space Element
GOAL OS.1 Ensure the preservation of natural resources by determining appropriate land use and compatibility with natural resources and open space.

POLICY OS.1.2 Agency Cooperation. Work with Federal, State and local regulatory and trustee agencies to promote the long-term sustainability of local natural resources.

Sustainability Element
GOAL SE.3 The City will reduce its contribution to climate change and mitigate and adapt to the effects of climate change as appropriate.

POLICY SE.3.1 Reduce greenhouse gas emissions from City operations and community sources by a minimum of 15 percent below current or baseline levels by the year 2020.

POLICY SE.3.4 Reduce GHG emissions by reducing vehicle miles traveled and by increasing or encouraging the use of alternative fuels and transportation technologies.

POLICY SE.1.3 Enhance the energy efficiency of all City facilities.

GOAL SE.4 Optimize energy efficiency and renewable energy.

POLICY SE.4.2 Explore opportunities for City-wide expansion of Programs and Facilities related to energy efficiency and conservation.

GOAL SE.5 Achieve a solid waste diversion of 75% of the waste stream by 2020.

GOAL SE.7 Air quality will be maintained and improved for the City of Pinole and the Bay Area as a region and not decline below levels measured in early 1990’s.

POLICY SE 7.3 Support efforts to comprehensively address air quality issues through education, regulation, and innovation.

GOAL SE.8 Utilize transit options and reduce vehicle miles traveled and single-occupancy vehicle use.

POLICY SE.8.7 Work to improve Pinole’s pedestrian and bicycle infrastructure and to meet the needs of all pedestrians and bicyclists.

POLICY SE.8.10 Support and promote the use of low- and zero-emissions vehicles, alternative fuels, and other measures to directly reduce emissions from motor vehicles.

CITY COUNCIL
REPORT 9.K.

DATE: JUNE 17, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heba El-Guindy, Public Works Director, [email protected] SUBJECT: AMEND CONSULTING SERVICES AGREEMENT BETWEEN THE CITY AND GHD, INC. FOR THE DEVELOPMENT OF AN ACTIVE TRANSPORTATION PLAN - PROJECT IN2106

RECOMMENDATION
Staff recommends that the City Council approve the attached Resolution amending the Consulting Services Agreement between the City and GHD, Inc for the development of an Active Transportation Plan (ATP) as follows:

1. Extend the Term of Services to end on December 31, 2025, rather than March 7, 2025.

2. Increase the Compensation from $188,000 to a not-to-exceed amount of $218,000, an increase of $30,000 to be paid at satisfactory completion of the plan.

BACKGROUND
On March 7, 2023, City Council approved the attached Consulting Services Agreement between the City and GHD, Inc. for the development of the City’s Active Transportation Plan (ATP). The ATP aims to outline strategies and actions that will support and encourage the use of environmentally sustainable modes of travel including walking, cycling, and use of public transit. The consultant’s work scope includes a review of policies and plans, data collection and analysis, recommend strategies and capital improvement projects, develop 10% concept plans of improvements that incorporate the community feedback, and develop a cost estimate for each of the recommended projects.

REVIEW AND ANALYSIS
GHD, Inc. in coordination with City staff conducted the necessary research and data collection, community consultation, and developed a draft ATP which was presented to the City’s Traffic and Pedestrian Safety Committee (TAPS) on January 8, 2025. In performing this work, GHD, Inc. invoiced the city and has been paid a total of $187,983.19 out of the total budget of $188,000. It should also be noted that the Agreement ended on March 7, 2025.

The draft ATP is currently missing a few chapters, and there are significant revisions needed as a result of the review and comments by City staff, project stakeholders, and the public.

Staff wishes to complete development of the City’s ATP that will guide future multi-modal road improvements. Consequently, staff recommends extending duration of the Consulting Services Agreement by approximately ten months (to end on December 31, 2025) and

increasing its budget by an additional $30,000 to secure the satisfactory completion of the project.

FISCAL IMPACT
In addition to extending the Consulting Services Agreement with GHD, Inc. to end on December 31, 2025, staff also recommends increasing the consultant’s compensation from $188,000 to a not-to-exceed amount of $218,000, an increase of $30,000. This recommended increase of $30,000 will be paid upon satisfactory completion of the ATP in FY 2025/26 using account 100-342-42101.

ATTACHMENTS
A. Resolution
B. GHD Consulting Services Agreement

RESOLUTION NO. 2025-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, APPROVING A FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH GHD, INC.

FOR THE DEVELOPMENT OF AN ACTIVE TRANSPORTATION PLAN
WHEREAS, the City of Pinole (“City”) adopted a Capital Improvement Plan (CIP) which includes the development of an Active Transportation Plan (CIP Project # IN2106); and
WHEREAS, the Active Transportation Plan (ATP) aims to outline strategies and multi-modal infrastructure improvements that will support and encourage the use of environmentally sustainable modes of travel including walking, cycling, and use of public transit; and
WHEREAS, on March 7, 2023, City Council awarded a Consulting Services Agreement to GHD, Inc. (“Consultant”) for development of the City’s ATP in an amount not-to-exceed $188,000 and ending on March 7, 2025; and WHEREAS, Consultant in coordination with City conducted the necessary research and data collection, community consultation and developed a draft ATP, and expended the project budget while performing this work; and WHEREAS, the draft ATP is currently missing a few chapters, and there are significant revisions needed as a result of the review and comments by City staff, project stakeholders, and the public; and
WHEREAS, to ensure satisfactory completion and finalization of the ATP, there is a need to extend duration of the Consulting Services Agreement by approximately ten months to end on December 31, 2025, and to increase its budget by an additional $30,000 for a new not-to-exceed total amount $218,000.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pinole does hereby approve a first amendment to the Consulting Services Agreement with GHD, Inc., and authorize the City Manager to execute the amendment in a form approved by the City Attorney to:
1- Extend the Term of Services to end on December 31, 2025, rather than March 7, 2025.
2- Increase the Compensation from $188,000 to a not-to-exceed amount of $218,000, an increase of $30,000 to be paid at satisfactory completion and finalization of the ATP.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 17th day of June 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 17th day of June 2025.
____________________________
Heather Bell
City Clerk

CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF PINOLE AND GHD, INC.

THIS AGREEMENT for consulting services is made by and between the City of Pinole (“City”) and GHD, Inc. (“Consultant”) (together sometimes referred to as the “Parties”) as of March 7, 2023, (the “Effective Date”) in Pinole, California.

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on March 7, 2025, and Consultant shall complete the work described in Exhibit A by that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a professional manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel toperform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant tothis Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount not to exceed One Hundred Eighty Eight Thousand Dollars ($188,000) for all work set forth in Exhibit A and all reimbursable expenses incurred in performing the work. In the event of a conflict between this Agreement and Consultant’s proposal regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.

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Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
 The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the persondoing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
 The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
 The Consultant’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever Consulting Services Agreement between
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incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the following fee schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A and shall not exceed Five hundred ($500). Expenses not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in Exhibit C, and only under the terms and conditions set forth therein.

Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s)and Consulting Services Agreement between
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provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance forany and all persons employed directly or indirectly by Consultant. The StatutoryWorkers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the City. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and nonowned automobiles.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or GL 0002 (ed.1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1. No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

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a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of thepolicy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in anamount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be beforethe date of the Agreement.
b. Insurance must be maintained, and evidence of insurance must be provided for at least five years after completion of the Agreement orthe work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coveragefor a minimum of five years after completion of the Agreement or thework.

The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to theCity prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete certified copies of all policies,including Consulting Services Agreement between
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complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.

4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to thisAgreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage.

4.4.4 Additional insured; primary insurance. A certified endorsement at least as broad as Insurance Services Office form number CG 20 10 (11/85 ed.) shall be attached to all policies stating that the City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.

A certified endorsement shall be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.

4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of thisAgreement.

During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.

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4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.4.7 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold anypayment, until Consultant demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall indemnify, defend with counsel reasonably acceptable to the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.

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In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall complywith all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective Consulting Services Agreement between
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professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Pinole Business License. Consultant shall obtain a City of Pinole business license according to the terms of Title 5 of the City of Pinole Municipal Code and deliver to City proof of such business license prior to beginning work under this Agreement. Work under this Agreement cannot begin until the City receives proof that Consultant has obtained a City of Pinole business license.

7.6 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause uponwritten notification to Consultant.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall be specified in writing by the City. Consultant understands and agrees that if City issues such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized Consulting Services Agreement between
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by the City, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by allthe parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree thatthis Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique professional competence, experience, and specialized professional knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the personal reputation and competenceof Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, andany other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amountthat City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understoodand Consulting Services Agreement between
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agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to thisAgreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

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10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall endeavor to prepare and submit allreports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant tothis Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State ofCalifornia.

Consultant will comply with all conflict-of-interest laws and regulations including, without limitation, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant or Consultant’s firm to notify the City pursuant to section 10.10 Notices of any staff changes relating to this Agreement. a. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection b., will be performing a very limited and closely supervised function, and, therefore, are unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection b.

Initialed by City Attorney’s Office
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b. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, thefollowing Consultant(s) shall be subject to the Disclosure Category “1-5” of the City’s Conflict of Interest Code:

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group,or interview related to this Agreement, either orally or through any writtenmaterials.

10.9 Contract Administration. This Agreement shall be administered by the Public Works Director / City Engineer who shall act as the City’s representative. All correspondence shall be directed to or through the Public Works Director / City Engineer or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:

GHD, Inc.

Kamesh Vedula, Vice President
943 Reserve Drive
Roseville, CA 95678
Any written notice to City shall be sent to:

Public Works Director / City Engineer
Department of Public Works
2131 Pear Street
Pinole, CA 94564

10.11 Professional Seal. Where applicable in the determination of the City, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.

10.12 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All exhibits attached hereto are incorporated by reference herein.

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

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The Parties have executed this Agreement as of the Effective Date.

CITY OF PINOLE GHD, INC.

Andrew Murray, City Manager Kamesh Vedula, Vice President Consultant’s City of Pinole Business
License #: 22-10603
Approved as to Form:

Eric S. Casher, City Attorney
Attest:

Heather Bell, City Clerk
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EXHIBIT A

SCOPE OF SERVICES
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The Power of Commitment
GHD
2300 Clayton Road, Suite 920
Concord, CA 94520
United States
www.ghd.com
Our ref: 12599487
February 21, 2023
Sanjay Mishra, P.E., T.E.

Public Works Director
City of Pinole
2131 Pear St
Pinole, CA 94564
RE: Revised Cost Proposal for the Development of an Active Transportation Plan Dear Mr. Mishra:

Please find the attached Cost Proposal for the Pinole Active Transportation Plan, updated as requested. The updated cost proposal includes the following added tasks:
 Task 2.3.A1 Additional Engagement Activities: provides an additional allocation of hours for one additional in-person workshop, two pop-up events, and as-needed participation in stakeholder meetings.
 Task 3.2.A AM & PM Peak Period Counts @ 12 Intersections: this would provide additional data relevant to potential improvement options on each of the four “concept plan” study corridors (San Pablo Avenue, Pinole Valley Road/Tennent Avenue, Appian Way and Fitzgerald Drive).  Task 4.1.A1 through 4.1.A4 Concept Plans: these four added tasks pertain to the four “concept plan” study corridors. GHD will develop concept plans for each of the four corridors that identify recommended projects to improve corridor traffic operations and create more opportunities for active transportation for all users. For each study corridor: GHD will produce 10% concept designs which incorporate community feedback, and GHD will provide cost estimates for each recommended project.

Please let me know if you have any questions about the attached Cost Proposal. We look forward to further assisting you on this project.

Regards,
Colin Burgett Todd Tregenza, AICP
Project Manager Project Director
415.296.2053 916.245.4216
[email protected] [email protected]
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GHD
REVISED COST PROPOSAL - PINOLE ACTIVE TRANSPORTATION PLAN - FEBRUARY 21, 2023 Kamesh
Vedula
Todd
Tregenza
Colin
Burgett
Summer
Lopez
Kendra
Ramsey
Emily
Shandy
Paige
Thornton
Patrick
Lewis
Principal Project Director Project Manager Assistant Project Manager Task Leader Senior Transp. Planner Transp Planner & GIS Transp Planner $268 $241 $241 $183 $202 $183 $158 $135
1 PROJECT ADMINISTRATION

1.1 Project Initiation 2 2 4 8 $1,696 $100 $1,796

1.2 Project Management 2 4 6 $1,214 $0 $1,214
2 PUBLIC ENGAGEMENT

2.1 Public Participation Plan 1 1 2 4 $790 $0 $790

2.2 Public Input Survey 1 2 2 11 16 $2,458 $0 $2,4582.3 Public Engagement Activities (base scope) 4 12 20 30 66 $13,006 $400 $13,406

2.3.A1 Additional Engagement Activities (expanded scope) 16 16 32 26 10 100 $19,906 $400 $20,306 3 EXISTING CONDITIONS ANALYSIS

3.1 Plan and Policy Review 2 8 10 $1,946 $0 $1,946

3.2 Develop Goals, Objectives & Perf Measures 2 8 10 $1,946 $0 $1,946

3.3 Existing Conditions Review 1 2 4 12 23 50 92 $14,294 $300 $14,594

3.2.A AM & PM Peak Period Counts @ 12 intersections 0 $0 $4,800 $4,800

3.4 Needs Assessment 2 8 12 8 4 6 40 $7,664 $0 $7,664
4 PROJECT RECOMMENDATIONS

4.1 Develop Project Recommendations (Citywide) 1 3 10 11 8 4 37 $7,570 $0 $7,570

4.1.A1 Concept Plan: San Pablo Avenue 4 16 24 20 8 30 8 10 120 $24,092 $100 $24,192

4.1..A2 Concept Plan: Pinole Valley Road/Tennent Ave. 4 10 36 32 10 40 16 32 180 $34,202 $100 $34,302

4.1.A3 Concept Plan: Appian Way 4 8 12 16 6 20 6 8 80 $15,720 $68 $15,788

4.1.A4 Concept Plan: Fitzgerald Drive 4 8 12 10 6 16 5 7 68 $13,597 $50 $13,647

4.2 Financial Analysis 2 3 8 7 6 4 30 $6,220 $0 $6,220
5 PREPARE ACTIVE TRANSPORTATION PLAN

5.1 Develop Report 2 4 14 21 8 8 20 77 $14,297 $0 $14,297

5.2 Council/Commission Presentation 4 4 $964 $100 $1,064 TOTALS 22 78 170 220 60 166 80 152 948 $181,582 $6,418 $188,000 Other
Direct
Hourly Rate: Costs
Task Name
GHD Staff
TOTAL
BUDGET
Total
Hours
Labor
Cost
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Certificate Of Completion
Envelope Id: 021688AF25FE4AC19F00F6020388B708 Status: Completed Subject: Please complete with DocuSign: GHD Inc. Consulting Services Agreement.pdf Source Envelope:

Document Pages: 17 Signatures: 4 Envelope Originator:

Certificate Pages: 5 Initials: 1 Leticia Andreas
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
2131 Pear St
Pinole, CA 94564
[email protected]
IP Address: 207.105.182.162
Record Tracking
Status: Original
3/22/2023 5:23:59 PM
Holder: Leticia Andreas
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Pinole Location: DocuSign Signer Events Signature Timestamp
Kamesh Vedula
[email protected]
Vice-President
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 72.251.171.210
Signed using mobile
Sent: 3/22/2023 5:30:39 PM
Viewed: 3/22/2023 8:18:03 PM
Signed: 3/22/2023 8:18:16 PM
Electronic Record and Signature Disclosure:

Accepted: 3/22/2023 8:18:03 PM
ID: 9dc80b89-6d5c-4b42-886e-5345382b0197
Andrew Murray
[email protected]
City Manager
Andrew Murray
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 135.180.244.243
Signed using mobile
Sent: 3/22/2023 8:18:18 PM
Viewed: 3/22/2023 10:23:08 PM
Signed: 3/22/2023 10:23:19 PM
Electronic Record and Signature Disclosure:

Accepted: 3/22/2023 10:23:08 PM
ID: f95191ef-db19-4e66-a970-329476370f82
Eric Casher
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 206.169.145.130
Sent: 3/22/2023 10:23:20 PM
Viewed: 3/23/2023 7:16:22 AM
Signed: 3/23/2023 7:16:33 AM
Electronic Record and Signature Disclosure:

Accepted: 3/23/2023 7:16:22 AM
ID: f8502ddd-bffe-4af5-8550-bdbb3eb29721
Heather Bell
[email protected]
City Clerk
City of Pinole
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 207.105.182.162
Sent: 3/23/2023 7:16:34 AM
Viewed: 3/30/2023 11:31:57 AM
Signed: 3/30/2023 11:31:58 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign

In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/22/2023 5:30:39 PM
Certified Delivered Security Checked 3/30/2023 11:31:57 AM Signing Complete Security Checked 3/30/2023 11:31:58 AM Completed Security Checked 3/30/2023 11:31:58 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Pinole (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 5/26/2020 12:30:12 PM Parties agreed to: Kamesh Vedula, Andrew Murray, Eric Casher

Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Pinole:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected] To advise City of Pinole of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Pinole
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Pinole
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

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The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guidesigning-system-requirements.

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CITY COUNCIL
REPORT 9.L.

DATE: JUNE 17, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Fiona Epps, Communications Director, 510-724-9830, [email protected] SUBJECT: APPROVE MEMORIAL INSTALLATIONS IN DEDICATION OF ROBERT WALKER

RECOMMENDATION
Staff recommends that City Council approve two Memorial Applications for Naming and Dedication of City Facilities in honor of Robert Walker Jr., accepting special circumstances for the memorial according to the City's Memorial Policy:

1. Install a memorial sign on the Corp Yard Building; and

2. Install a redwood memorial plaque adjacent to Pinole Valley Park.

BACKGROUND
On July 21, 2020, City Council approved a Memorial Policy (Attachment A) which establishes a process and criteria for the consideration by the City of requests by community members to memorialize individuals, groups, or organizations that have had a significant, positive impact on the community by naming a portion of existing City property after the individual, group or organization. The policy requires the submission of an application which is first reviewed by the City Manager, then an Ad-Hoc Committee on Memorials, who can recommend the application to the full council if deemed appropriate.

Staff and the City Council Committee on Memorials has reviewed ten (10) Applications for Naming and Dedication of City Facilities and Acceptance of Donated Equipment or Materials submitted by City of Pinole employees: Michael Brock, Eduardo Alvarez, Nate Bull, John Evans, Matt Jones, Patrick Bowie, Estevan C. Castle, Bruce Chappell, Detective Justin Rogers, and Sergeant Barry Duggan, all of which requested the Corp Yard building be renamed in memory of Robert Walker. Because this batch of applications requested the same memorial, the applications have been processed as one memorial application. Their request is to install a memorial sign on the Corp Yard Building.

Staff and the City Council Committee on Memorials reviewed another Application for Naming and Dedication of City Facilities and Acceptance of Donated Equipment or Materials submitted by Pinole resident: Bob Kopp. His request was created in collaboration with the late Robert Walker's daughter, Tracy Walker. His request is to install a redwood memorial with a stainless steel plaque adjacent to Pinole Valley Park. . After deliberation by the Memorial Ad Hoc Subcommittee, and in consultation with City of Pinole Public Works and Community Services staff, the City Council Committee on Memorials suggested a revised design containing

decorative stones and native plants instead of the posts and cypress trees suggested in the original application.

Both applications request a memorial in dedication of Robert Walker Jr., who dedicated 45 years of service to the City of Pinole until he passed away on October 13, 2024. He was the longest-tenured City of Pinole employee known in the City's history, well-respected in the community and considered family to many co-workers. In accordance with the City's Memorial Policy, the Ad-Hoc Committee on Memorials recommends that City Council approve the applications. The Ad-Hoc Committee on Memorials has determined that, due to the magnitude of positive impact Mr. Walker has made in Pinole, along with his incredible legacy of service, it is most appropriate to memorialize Robert Walker under these special circumstances, albeit within less than two (2) years of his passing.

If approved by council, the Corp Yard sign and redwood plaque would make plans to install the memorials before the end of the year.

REVIEW AND ANALYSIS
Staff has been given an estimate for the cost to design and manufacture the sign, and submitted a preliminary plan which details the dimensions and materials of the proposed memorial Corp Yard sign. If approved, staff will proceed with working with the vendor on final design concepts for the sign. Staff will review to ensure that signage design will adhere to all City branding guidelines. Installation will be performed by the vendor. Signage expenses will be paid for by the City of Pinole.

Resident Bob Kopp has agreed to donate all materials and labor for the installation of the redwood memorial plaque.

The proposed design mock-ups for both memorial installations are included in.

FISCAL IMPACT
There is no direct fiscal impact to the City created by approving the memorial applications. If approved, the cost of the Memorial Corp Yard sign is estimated at $3,040.91, which would come from the existing Public Works Public Facilities budget.

ATTACHMENTS
A. Resolution
B. City of Pinole Memorial Policy
C. CoP Staff - Robert Walker Memorial Application
D. Bob Kopp - Robert Walker Memorial Application
E. Quote - City of Pinole Memorial Sign - Signage - Specialized Graphics F. Robert Walker Memorial Final Examples

ATTACHMENT A
RESOLUTION NO. 2025-

RESOLUTION OF THE CITY OF PINOLE APPROVING MEMORIAL
INSTALLATIONS IN DEDICATION OF ROBERT WALKER JR.

WHEREAS, On July 21, 2020, City Council approved a Memorial Policy which establishes a process and criteria for the consideration by the City of requests by community members to memorialize individuals, groups, or organizations that have had a significant, positive impact on the community by naming a portion of existing City property after the individual, group or organization;
WHEREAS, the City Manager and the City Council Committee on Memorials has reviewed and recommended two Memorial Applications for Naming and Dedication of City Facilities in honor of Robert Walker Jr.; and
WHEREAS, the late Robert Walker Jr., former Public Works Maintenance Worker, dedicated 45 years of his life serving the City of Pinole until he passed away on October 13, 2024; and
WHEREAS, Robert Walker Jr. was the longest-tenured City of Pinole employee known in the City's history, well-respected in the community and considered family to many co-workers; and
WHEREAS, the first application is to install a memorial sign in honor of Robert Walker Jr. on the Public Works Corp Yard building; and
WHEREAS, the second application is to install a redwood plaque memorial in honor of Robert Walker Jr. adjacent to Pinole Valley Park; and NOW, THEREFORE, BE IT RESOLVED that the City of Pinole City Council does hereby approve the installation of both memorials accepting special circumstances for the memorial according to the City's Memorial Policy.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 17th day of June 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing ordinance was regularly introduced, passed, and adopted on this June 17, 2025.
______________________________________
Heather Bell, CMC
City Clerk

MEMORIAL POLICY
Adopted July 21, 2020

2 CITY OF PINOLE

MEMORIAL POLICY

POLICY PURPOSE
This policy establishes a process and criteria for the consideration by the City of requests by Council Members and members of the public to memorialize individuals, groups, or organizations that have had a significant, positive impact on the community by naming a portion of existing City property or a new enhancement to City property after the individual, group, or organization.

I. Definitions
• City Property
• Building: City Hall, police station, fire station, senior center, youth center, swim center, Tiny Tots building, wastewater treatment plant, corporation yard, and any other current or future buildings.
• Portion of City-owned building: Interior and exterior spaces and locations, such as entryway, wall, and room.
• Land and natural features: Open space, creeks and channels, trails, parks, groves, trees, and any new or future land for public use. • Equipment: Benches, tables, gazebos, fountains, playgrounds, playground equipment, courts, murals, barbecue pits and picnic areas, and any equipment which is used/offered for the public’s benefit. Street signs are expressly excluded.
• New enhancement to City property: The addition of or an enhancement to City property, such as a new natural feature or piece of equipment. • Other Definitions
• Plaque: A flat tablet of metal, stone, or other appropriate material that includes text and/or images.
• Monument - A structure created to recognize something of significance.

II. Portions of Existing City Property or New Enhancements to City property that Can be Named
Any item of City property, as defined above, can be named to memorialize an individual, group, or organization. An entire building cannot, however, be named. Portions of Cityowned buildings, as defined above, may be named.

3 The City Council desires to recognize individuals but reserves the right to limit the number of pieces of City property that are named.

Any piece of City property that has been approved to be named to memorialize an individual, group, or organization through the process outlined below will be identified through the placing of a plaque, inscription, or some other text indicating the name on or adjacent to the property.

III. Process for Requesting that an Individual, Group, or Organization be Memorialized by Naming Existing City Property or a New Enhancement to City Property after the Individual, Group, or Organization

1. Application. A request to name existing City property or a new enhancement to City property after an individual, group, or organization may be initiated by one or more Council Members or City residents, business owners, property owners, or City staff members using an Application. The Application shall be submitted to the City Manager’s office.

2. Contents of Application. The Application shall state the individual, group, or organization proposed to be memorialized, the existing City property or new enhancement to City property proposed to be named, the proposed name, and the reasons for the proposed naming. The Application shall evince the significant, positive impact on the community created by the individual, group, or organization and broad-based community support for the naming.

3. Review of Application. The City Manager and City staff shall review the Application and determine if it is consistent with this Policy.

4. Incomplete or Inconsistent Applications. Applications that are determined by the City Manager to be incomplete, lacking sufficient support, or otherwise inconsistent with this Policy will be returned to the applicant together with a written explanation of the reason for the return. The applicant may resubmit the Application at any time with new or additional information to correct the insufficiencies identified by the City Manager.

5. Consideration by Ad-Hoc Committee on Memorials. If consistent with the Policy, the Application will be forwarded to a City Council Ad-Hoc Committee on Memorials for review and consideration. The Committee shall consist of two City Council Members appointed by vote of the Council. The Committee shall provide a recommendation to the City Council to approve or deny an Application.

6. Review by City Council. The City Council shall review Applications at a regular meeting. All decisions with respect to approving or not approving Applications will be at the sole discretion of the City Council.

IV. Renaming
In general, once a piece of property has been named, it cannot be renamed, except under exceptional circumstances as determined by 4/5th of the City Council.

4 V. Factors for Determining that an Individual, Group, or Organization has had a Significant, Positive Impact on the Community
In determining whether to approve an Application, the Ad-Hoc Committee on Memorials shall consider whether the individual, group, or organization on whose behalf an Application has been submitted has met one of the following standards:
• Was of local, regional, or national significance, with special consideration given to Pinole’s own history
• Enhanced the quality of life and well-being of City residents • Contributed to the preservation of the City’s history or culture • Made exemplary or meritorious contributions to the City or its residents • Contributed to the acquisition, development, donation, or conveyance of land, buildings, structures, or other amenities to the City or community The Ad-Hoc Committee will generally not consider an Application on behalf of an individual within two years of that individual’s death. Such a waiting period is to ensure that an individual’s accomplishments or contributions will stand the test of time. The AdHoc Committee may consider and recommend an Application to memorialize an individual within two years of the individual’s death when the Ad-Hoc Committee determines that special circumstances make it appropriate to do so.

VI. Naming Criteria
The following names shall be avoided:
• Cumbersome, profane, discriminatory, derogatory names, offensive or in poor taste. • Names that cause confusion due to duplication or that sound too similar to existing named locations within the City or surrounding areas.
• Names of companies and/or businesses.
• Names of appointed or elected local officials currently in office or current City employees.
• Names that would result in the overt commercialization of City owned buildings. • Names should not be overly recognized, either within the City or the region.

VII. Donations and Dedications
It is the policy of the City to consider accepting monetary donations to fund enhancements to City property, such as equipment, trees, murals, and monuments.

Anyone wishing to donate funding for a new enhancement to City property and further wishing to have said new enhancement memorialize an individual, group, or organization shall submit an Application per the process outlined above. The Ad-Hoc Committee on Memorials will give special consideration to Applications in which the applicant is offering to donate a new enhancement to City property.

5 Prior to submitting an Application involving the donation for the enhancement to City property, the prospective applicant shall contact the City Manager’s office to provide a description of the enhancement to City property, such as a tree or bench, that the applicant is envisioning for memorialization. The City Manager’s office will forward the description of the enhancement to the Public Works Department to determine the cost for the City to install the enhancement and maintain it throughout its lifecycle as well as to confirm that the enhancement would comply with all applicable City and other policies, rules, and regulations. The Public Works Department shall determine a suitable location and specifications for the enhancement. The City will provide the applicant with the amount that the applicant shall donate such that the City can install and maintain the enhancement pending approval of the Application by the City Council. The City reserves the right to reject any offer of donation if, upon review, acceptance of the donation is determined not to be in the best interest of the City.

VIII. Specifications for Plaque, Inscription, or Other Text The plaque, inscription, or other text shall be rectangular or similar shape with only words and numbers allowed. Symbols, images, and artwork will not be accepted.

Size of Plaque (in) Font Font size
Indoor Max. 12” x 10” New Times Roman/Arial Min. 24
Outdoor Max. 18” x 18” New Times Roman/Arial Min. 24
Examples include:

In Memory of In Recognition of
Jane Doe Jane Doe Boy Scout Troop
1940 - 2010 1940 - 2010 2017
Any requests outside the provisions of this Policy would require a 4/5th vote of the City Council.

PM: E Lok Chow
Terms: Upon Receipt

JOB DESCRIPTION
Memorial Signage 5/28/2025

QTY SIGN TYPES/DESCRIPTION UNIT TOTAL
LOCATION: 11 Tennent Avenue, Pinole, CA 94564
1 36" x 96" aluminum panel sign with digitally printed graphic $1,677.37 $1,677.37 Add UV protection for sun exposure
Sub-Total: $1,677.37

9.750% Tax: $163.54
**TBD items not included in installation & documentation totals** Installation / Service Call: $900.00 Design / Layouts: $300.00
Total: $3,040.91
LIC# 967185 | DIR# 1000006363

BUILDING REQUEST DATE
EMAIL: [email protected]
Two submittal revisions included in price, additional revisions may incur costs Permits additional if applicable
Approve from email received per terms and conditions
PROPOSAL 250227
REVISION #1
Labor rate assumes non-prevailing wage at regular hours ***Production Layouts will be provided upon approval of cost & terms. Production layouts must be approved prior to fabrication*** City of Pinole - City Manager's Office
ETA: Upon design approval 3-4 weeks
ATTN: Fiona Epps
Robert Walker Memorial Corp Yard
2131 Pear Street PHONE: 510-724-9830
Pinole, CA 94564
T 925 680.0265 | F 925 689.2405 | E [email protected] Specialized Graphics, Inc. | 3951 Industrial Way | Bldg. A | Concord | CA | 94520

1 Robert Walker Memorial Installation Examples

1. Memorial Signage on City of Pinole Corp Yard Building (Illustrative purposes only. Final design to be drafted by professional signage vendor)

2 2. Redwood Memorial Plaque adjacent to Pinole Valley Park (Illustrative purposes only. Final design to be drafted by professional signage vendor)

CITY COUNCIL
REPORT 10.A.

DATE: JUNE 17, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: FY 2024/25 UTILITY USERS' TAX REVIEW

RECOMMENDATION
Staff recommends that the City Council:

1. Conduct the FY 2024/25 Annual Review of the Utility Users’ Tax (UUT); and

2. Adopt a Resolution modifying the Household Income eligibility thresholds for exemptions from the Utility Users’ Tax for FY 2025/26.

BACKGROUND
In November 1998, voters approved the City of Pinole’s Utility Users’ Tax (UUT) at a rate of 8% on electricity, gas, and telecommunication services. Voters approved ballot measures to extend the UUT in 2004, 2012, and 2018. The UUT does not have a sunset date. Renewal of the UUT was essential to secure the City’s fourth largest General Fund revenue source.

Revenue generated by the UUT amounts to approximately 9% of the City’s General Fund (excluding transfers in) and remains necessary to fund critical City services.

Currently, Section 3.26.150(A) of the Pinole Municipal Code authorizes the City Council to exempt the following classes of persons from paying UUT: (1) Persons who receive Aid to Families with Dependent Children (AFDC), (2) Persons who receive Veterans’ benefits and Veterans’ survivor pension benefits, (3) Persons on Supplemental Security Income or State Supplemental Payments (SSI/SSP); and (4) Persons who receive benefits from the Supplemental Nutrition Assistance Program (SNAP).

Additionally, Section B of the Code states: In addition, customers may also qualify for an exemption if their total household income does not exceed household incomes set by resolution of the City Council. Each year, the City Council adopts a resolution setting the household income thresholds. The City has used as the threshold the limits set annually by the California Alternative Rates for Energy (CARE) program, administered by Pacific Gas & Electricity (PG&E).

Pursuant to Section 3.26.170 of the Pinole Municipal Code, in June of every year, as part of the budget process, UUT is required to be reviewed through a report to the City Council. The report shall contain a summary of amounts of UUT realized, which is provided in the subsequent section of this report.

REVIEW AND ANALYSIS
Staff anticipates that the City will close FY 2024/25 with a projected $2,585,000 in actual UUT collected, which is 6% above the $2,445,715 collected for FY 2023/24. Although the City continues to see a decline in the taxes collected on telecommunication services, gas and electricity collections continue to increase year-over-year. Table 1 below is a ten-year history of UUT collections.

Table 1 – Ten-Year History of UUT Collections
FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20
Gas and Electricity $1,347,738 $1,564,702 $1,452,015 $1,416,001 $1,484,969 % Total UUT 72% 76% 75% 78% 82%
Telecommunications $528,580 $501,921 $474,780 $396,843 $324,863 % Total UUT 28% 24% 25% 22% 18%
Total UUT $1,876,318 $2,066,623 $1,926,796 $1,812,844 $1,809,832 % Change -0.2% 10.1% -6.8% -5.9% -0.2%
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25
Estimate
Gas and Electricity $1,651,216 $1,797,374 $2,053,930 $2,207,681 $2,350,000 % Total UUT 85% 87% 89% 90% 91%
Telecommunications $288,510 $266,399 $258,900 $238,034 $235,000 % Total UUT 15% 13% 11% 10% 9%
Total UUT $1,939,726 $2,063,773 $2,312,830 $2,445,715 $2,585,000 % Change 7.2% 6.4% 12% 6% 6%
Utility Users Tax Exemption
Pursuant to Pinole Municipal Code Section 3.26.150(B), the City establishes by resolution the household income limits. The City uses those set by the California Alternative Rates for Energy (CARE) program for exemption from the UUT. PG&E administers the CARE program and confirms customers’ eligibility based on IRS income tax returns and certifies continued eligibility every two years.

This is consistent with the process other California cities use as a basis for exemption from the UUT levy. In some cases, agencies rely on PG&E to administer the exemption in which case they automatically do not charge the UUT to customers who are eligible for the CARE program. In other cases, customers apply for the exemption with the agency who verifies eligibility for the CARE program. The City of Pinole relies on PG&E to administer the exemption program for gas and electricity services. PG&E provides a listing of customers who have received an exemption from UUT on a monthly basis. Eligible customers who meet the

same income guidelines as those for UUT exemption from gas and electricity services may receive exemption from UUT on telecommunication services by applying to the City.

Household Income Exemption Thresholds
Staff has obtained the current household income guidelines for the California Alternative Rates for Energy (CARE) program in the PG&E service area and recommends continuing to set the City’s household income exemption at the CARE amounts. The current thresholds effective June 1, 2025 through May 31, 2026 are displayed in Table 2 below Table 2 – Household Income Exemption Thresholds
Household Size Current CARE
Threshold
Previous CARE
Threshold
1-2 Persons $42,300 $40,880
3 Persons $53,300 $51,640
4 Persons $64,300 $62,400
5 Persons $75,300 $73,160
6 Persons $86,300 $83,920
7 Persons $97,300 $94,680
8 Persons $108,300 $105,440
9 Persons $119,300 $116,200
10 Persons $130,300 $126,960
Each additional person, add $11,000 $10,760

FISCAL IMPACT
There is no fiscal impact.

ATTACHMENTS
A. Resolution
B. Presentation
C. PG&E Care Program Guidelines

RESOLUTION 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA SETTING HOUSEHOLD

INCOME LEVELS FOR UTILITY USERS TAX EXEMPTIONS FOR FISCAL YEAR (FY) 2025/26
WHEREAS, Section 3.26.170 (Review) of the Pinole Municipal Code provides for the establishment and modification of classes of exemptions of persons or service from utility users taxes; and
WHEREAS, the City Council held a Public Hearing, on June 17, 2025, to discuss and receive public comment on the tax and whether or not changes to household income levels for utility users tax exemptions should be made; and WHEREAS, the City Council desires to continue to allow exemptions for telephone users tax, electricity users tax and gas users tax based upon the Household Income Thresholds adopted by the State Public Utilities Commission’s California Alternative Rate for Energy (CARE) Program for the 2025/26 budget year.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Pinole that, as provided in Section 3.26.150 of the Pinole Municipal Code, utility customers may qualify for exemption from the telephone users tax (P.M.C. Section

3.26.040), electricity users tax (P.M.C. Section 3.26.050) and gas users tax (P.M.C.

Section 3.26.060) if their total household income does not exceed the following thresholds:

AND BE IT FURTHER RESOLVED THAT the City Manager or his designee, and the City Attorney are hereby authorized and directed, to make all approvals and take all actions necessary or appropriate to carry out the intent of this Resolution. *********************************
Household
Size
Current CARE
Threshold
Previous CARE
Threshold
1-2 Persons $42,300 $40,880
3 Persons $53,300 $51,640
4 Persons $64,300 $62,400
5 Persons $75,300 $73,160
6 Persons $86,300 $83,920
7 Persons $97,300 $94,680
8 Persons $108,300 $105,440
9 Persons $119,300 $116,200
10 Persons $130,300 $126,960
Each additional person, add $11,000 $10,760

PASSED AND ADOPTED by the City Council of the City of Pinole this 17th day of June, 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 17th day of June, 2025.
____________________________
Heather Bell, CMC
City Clerk

City of Pinole
Public Hearing - June 17, 2025
UTILITY USERS’ TAX (UUT)

ANNUAL REVIEW
FISCAL YEAR (FY) 2024/25

BACKGROUND
• Utility Users’ Tax (UUT) is an 8% levy on the value of public utilities services consumed within the City limits for energy (electricity and natural gas) and telecommunications.
• Initially approved by voters in 1998, extended in 2004, 2012, and 2018 (no sunset date)
• Fourth largest General Fund revenue source at 9% of total GF revenues • Pinole Municipal Code requires annual review through a public hearing • Low-income households are eligible for certain exemptions FY 2023/24 UUT Review

ANNUAL REVIEW
• Pinole Municipal Code (PMC 3.26.170) requires:
• Annual review of UUT in June during budget process
• Summary of amounts realized
• Resolution to approve changes to household income levels for UUT exemptions
FY 2023/24 UUT Review

TOTAL UUT COLLECTIONS
FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20
Energy $ 1,347,738 $ 1,564,702 $ 1,452,015 $ 1,416,001 $ 1,484,969 % Total UUT 72% 76% 75% 78% 82%
Communications $ 528,580 $ 501,921 $ 474,780 $ 396,843 $ 324,863 % Total UUT 28% 24% 25% 22% 18%
Total UUT $ 1,876,318 $ 2,066,623 $ 1,926,796 $ 1,812,844 $ 1,809,832 % Change -0.2% 10.1% -6.8% -5.9% -0.2%
FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24
Estimate
FY 2024/25
Energy $ 1,651,216 $ 1,797,374 $ 2,053,930 $ 2,207,681 $ 2,350,000 % Total UUT 85% 87% 89% 90% 91%
Communications $ 288,510 $ 266,399 $ 258,900 $ 238,034 $ 235,000 % Total UUT 15% 13% 11% 10% 9%
Total UUT $ 1,939,726 $ 2,063,773 $ 2,312,830 $ 2,445,715 $ 2,585,000 % Change 7.2% 6.4% 12% 6% 6%
FY 2023/24 UUT Review

Gas and Electricity Collections Recap:

GAS AND ELECTRICITY UUT

COLLECTIONS
FY 2023/24
Collections
FY 2024/25
Projected Collections
$2,207,681 $2,350,000
7% increase over prior
fiscal year
6% increase over prior
fiscal year
90% of total UUT
collections
91% of total UUT
collections
FY 2023/24 UUT Review
2015/162016/17
2017/182018/19
2019/20
2020/212021/22
2022/23
2023/24
2024/25
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
10-Year Gas and Electricity Collections

Telecommunications Collections Recap:

TELECOMMUNICATIONS UUT

COLLECTIONS
FY 2023/24
Collections
FY 2024/25
Projected Collections
$238,034 $235,000
-8% decrease over
prior fiscal year
-1% decrease over
prior fiscal year
10% of total UUT
collections
9% of total UUT
collections
FY 2023/24 UUT Review
2015/162016/172017/182018/192019/20
2020/212021/22
2022/232023/242024/25
$ -
$ 100,000
$ 200,000
$ 300,000
$ 400,000
$ 500,000
$ 600,000
10-Year Telecommunications Collections

UUT EXEMPTION GUIDELINES
• Based on California Alternative Rates for Energy (CARE) Program administered by Pacific Gas and Electric (PG&E); thresholds approved by California Public Utilities Commission (CPUC)
• CARE Program eligibility verified by PG&E
• Eligibility must be renewed every two years (or every four years for fixed income) • Qualifying proof of income includes IRS tax return
• Eligibility based on the total income of all members living in the home • Same income guidelines used for UUT telecommunication exemption FY 2023/24 UUT Review

RECOMMENDED CHANGES TO INCOME

EXEMPTION THRESHOLDS
Household
Size
Current CARE
Threshold
Previous CARE
Threshold
1-2 Persons $42,300 $40,880
3 Persons $53,300 $51,640
4 Persons $64,300 $62,400
5 Persons $75,300 $73,160
6 Persons $86,300 $83,920
7 Persons $97,300 $94,680
8 Persons $108,300 $105,440
9 Persons $119,300 $116,200
10 Persons $130,300 $126,960
Each additional person, add $11,000 $10,760
• Staff recommends that the City Council adopt a resolution authorizing the following UUT exemption thresholds:

FY 2023/24 UUT Review

City of Pinole

THANK YOU

QUESTIONS/COMMENTS

About CARE
The California Alternate Rates for Energy (CARE) program is a monthly discount of 20 percent or more on gas and electricity.

See if you qualify based on:
• Your income, or
• Your enrollment in one of the qualifying public assistance programs Note: CARE and FERA share one application. If you do not qualify for CARE, we will check to see if you qualify for FERA. Learn more about FERA. In addition, other financial assistance resources and support are available.

Eligibility
In this section:
• How your household can qualify for CARE
• How to qualify through other public assistance programs • Household income guidelines
• CARE income guidelines table
To qualify for CARE:
• The PG&E bill must be in your name.
o If you're a sub-metered tenant, you must have the landlord's energy bill in your name.
• You must live at the address to which the discount applies. • Another person (besides your spouse) can’t claim you as a dependent on an income tax return.
• You must not share an energy meter with another home. • You must account for all sources of qualifying household income. • This combined household income must meet the program income guidelines.

• You must enroll in qualifying public assistance programs. • After you enroll, you may need to provide proof of qualifying household income. o You may also be required to participate in the Energy Savings Assistance program.
• Your monthly electric usage must not exceed six times the Tier 1 allowance. o Tier 1 is the lowest priced rate tier within PG&E’s standard Tiered Base Plan. • You must renew your eligibility every two years.
o If you're on a fixed income, you must renew your eligibility every four years. • You must notify PG&E if your household no longer qualifies for the CARE discount.

To qualify through other public assistance programs:

You or someone in your household must take part in any of the following public assistance programs:
• Low Income Home Energy Assistance Program (LIHEAP)
• Women, Infants, and Children (WIC)
• CalFresh/SNAP (Food Stamps)
• CalWORKs (TANF) or Tribal TANF
• Head Start Income Eligible (Tribal Only)
• Supplemental Security Income (SSI)
• Medi-Cal for Families (Healthy Families A & B)
• National School Lunch Program (NSLP)
• Bureau of Indian Affairs General Assistance
• Medicaid/Medi-Cal (under age 65)
• Medicaid/Medi-Cal (age 65 and over)

Household income guidelines
Your eligibility is based on your household income. To calculate your household income:

1. Add all household members' incomes from all eligible sources for your total gross annual household income.

2. Compare your total combined gross annual household income against the income guidelines table.

Note: Your household must be at or below the amounts shown in the income guidelines table.

Household income includes all taxable and nontaxable revenues from all people living in the home. It includes, but is not limited to:
• Wages
• Salaries
• Interest and dividends
• Spousal and child support payments
• Public assistance payments
• Social Security and pensions
• Housing and military subsidies
• Rental income
• Self-employment income
• All employment-related, non-cash income

CARE income guidelines table