Pinole City Council
May 19, 2026

CITY COUNCIL
Anthony Tave, Mayor
Devin T. Murphy, Mayor Pro Tem
Maureen Toms, Council Member
Cameron Sasai, Council Member
Norma Martínez-Rubin, Council Member

PINOLE CITY COUNCIL

MEETING AGENDA
May 19, 2026
5:30 PM
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below How to Submit Public Comments:

In Person:

Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.

Via Zoom:

Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.

From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor) • Speakers will be muted until their opportunity to provide public comment.

When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.

Written Comments:

All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the City Council prior to the meeting. Written comments will not be read aloud during the meeting. Email comments to [email protected] Please indicate which item on the agenda you are commenting on in the subject line of your email.

City Council
Agenda - May 19, 2026

OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 28 and CHANNEL 1070. Meetings are broadcast again the following week on channel 1070 (previously channel 26). The Pinole Community TV program schedule is published on the City’s website at www.Pinole.gov/PCTV
VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.Pinole.gov/PCTV. Meeting videos remain archived on the site for five (5) years. Pinole Community TV can also be streamed live from Roku, Apple TV, or Amazon Fire.

TEMPORARY NOTICE: Some Comcast subscribers may also be able to see PCTV Government Media programming on Channel 30 while we work through an FCC must-carry requirement.

If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell-Spears at (510) 724-8928 or [email protected].

Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection on the City Website at www.pinole.gov. You may also contact the City Clerk via e-mail at [email protected].

Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.

City Council
Agenda - May 19, 2026

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS

2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Gov. Code § 54956.9(d)(2) or (d)(3)
Number of Potential Cases: 1
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Gov. Code § 54956.8
Property: APN 430-330-027, 2860 Pinole Valley Road
Agency Negotiators: Interim City Manager Garrett Evans, City Attorney Eric Casher Negotiating Parties: Frank and Joe Zichichi
Under Negotiation: Price & Terms

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE COVERSHEET OF THE

AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
B. Mayoral & Council Appointments

1. Pinole Trustee Appointment To The Contra Costa Mosquito And Vector Control Board

City Council
Agenda - May 19, 2026

C. City Council Committee Reports & Communications
D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff
F. City Attorney Report

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. Mental Health Awareness Month

2. Local and Community History Month

3. Jewish American Heritage Month

4. Public Works Week

5. Emergency Services Week

6. Affordable Housing Month
B. Presentations

1. Community Services Summer Presentation

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Regular City Council Meeting on May 5, 2026.

B. Receive the May 2, 2026 - May 15, 2026 List of Warrants in the Amount of $1,321,981.78 and the May 8, 2026, Payroll in the Amount of $567,227.85.

C. Adopt Resolution Extending Early Enrollment Fee Waiver Period for the Residential Health & Safety Rental Inspection Program Action: Adopt Resolution per Staff Recommendation (Jared Murti, Lilly Whalen)
D. FY 2025/26 Third Quarter Financial Report Action: Receive a Report (Markisha Guillory) E. FY 2025/26 Third Quarter Investment Report Action: Receive a Report (Markisha Guillory)

10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.

City Council
Agenda - May 19, 2026

A. Conduct a public hearing and adopt a resolution, pursuant to Government Code Section 4217 and its required findings: (1) Approving a single-source energy services contract with Serious Controls for the installation of two battery energy storage systems at the Pinole Youth Center and the Pinole Tiny Tots/Swim Center and (2) designating the City Manager as the authorized signatory for all agreements and associated documents, which are currently pending approval by the Federal Department of Energy, to complete these installations fully funded with Marin Clean Energy pass-through federal funds. Action: Conduct a Public Hearing and Adopt Resolution per Staff Recommendation (Lilly Whalen, Kapil Amin) B. Pinole Valley Road Landscape and Lighting Assessment District, First Read of Engineer's Report and FY 2026/27 Rates Action: Continue to June 2, 2026 per Staff Recommendation (Heba El-Guindy)

11. OLD BUSINESS
A. None

12. NEW BUSINESS
A.

Preliminary Proposed Five-Year Capital Improvement Plan For Fiscal Year 2026/27 Through Fiscal Year 2030/31
Action: Receive Report and Provide Direction (Heba El-Guindy)

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6 Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

14. ADJOURNMENT to the Regular City Council Meeting of June 2, 2026 in Remembrance of Amber Swartz.

I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. _______________________
Heather Bell-Spears, CMC
City Clerk
POSTED: Thursday, May 14, 2026 at 4:15 pm

CITY COUNCIL
REPORT 7.B.1.

DATE: MAY 19, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heather Bell, City Clerk, [email protected]
SUBJECT:

PINOLE TRUSTEE APPOINTMENT TO THE CONTRA COSTA MOSQUITO

AND VECTOR CONTROL BOARD

RECOMMENDATION
Approval of one (1) appointment for a two-year term as Pinole’s representative on the Contra Costa Mosquito and Vector Control Board.

BACKGROUND
The Contra Costa Mosquito & Vector Control District is governed by a Board of Trustees, each representing one of the incorporated cities in Contra Costa County or the county at large. Each trustee is appointed by a city council or by the Contra Costa County Board of Supervisors. The district is a public health agency dedicated to protecting the community from mosquitoes and other vectors of disease. The Board meets bi-monthly on the second Monday night of the month, and occasionally, it may be necessary to hold a special board meeting. Trustees can initially be appointed to a two-year, and if reappointed, to either a two- or four-year term.

On March 1, 2026, the Pinole trustee position became vacant due to a resignation. An announcement was made to the public that a recruitment period was open and letters of interest would be accepted by the office of the City Clerk. One (1) letter of interest was received from Vivian Ramirez.

REVIEW AND ANALYSIS
The City Council will consider making appointments to the Contra Costa Mosquito & Vector Control District.
• One (1) seat with a term that will expire on May 19, 2028 The recommendation is to appoint Vivian Ramairez to the Contra Costa Mosquito & Vector Control District.

FISCAL IMPACT
There is no fiscal impact.

ATTACHMENTS
A. Vivian Ramirez Letter of Interest

Vivian Ramirez Rodriguez

26 February 2026
Pinole’s City Clerk
2131 Pear St
Pinole CA, 94564
Subject: Representing Pinole on the Contra Costa County Mosquito and Vector Board To whom it may concern,
I am writing to express my interest in the seat on the board of Contra Costa County Mosquito and Vector Board. I am very passionate about supporting my local community and politics through any means necessary, but especially Public Health. In May of 2025, I graduated with my Bachelor’s in Public Health with minors in education & Chicanx Latinx Studies from the University of California Berkeley. I knew I wanted to study Public Health from the moment I learned the Chevron refinery was poisoning my surrounding communities and contributing to higher rates of noncommunicable diseases. I also acknowledge the food deserts in the same communities of color which was my interest during my undergraduate studies.

I have been living in Pinole since I was born where I believe I hold the story and compassion for many immigrant households in the city. I have been working to support my community since I can long remember, having attended schools only in Pinole and partaking in clubs as well as volunteering in the local Senior Food Bank up until last year. I moved to Berkeley for my two years at school then switched to commuting due to missing home, thus never having voted in any other county.

After graduating from college, I began looking for summer and full-time positions having even interviewed for the Mosquito and Vector control internship last summer. I ended up teaching abroad in Colombia, further increasing my love for teaching and pedagogy. I’m fluent in both languages and grew up often translating for my family members, to now explaining much larger concepts that are consequences of much larger issues. I am a strong advocate for education, but more importantly community education. Currently, I work as a College & Career Advisor Fellow at Cal Prep in Richmond. Where I work with students all day getting them to decide what to study and think deeper about their surroundings and what truly makes a healthy community.

When I was in high school I was often in school board meetings speaking about my identity and experiences in the public school system. Given my background in my studies of Public Health as well as lived experiences, I believe I am the best fit for this position.

MENTAL HEALTH AWARENESS MONTH
MAY2026
WHEREAS, mental health involves our emotional, psychological, and social well-being; therefore, it is crucial for the community to obtain knowledge that mental health affects the way we think, feel, and act; and
WHEREAS, there is a proven connection between good mental health and overall personal health; and
WHEREAS, mental illnesses affect almost every family in America; and WHEREAS, with early and effective treatment, those individuals with mental health conditions can recover and lead full productive lives; and WHEREAS, millions of adults and children are disabled by mental illnesses every year; and
WHEREAS, only one out of two people with a serious form of mental illness seeks treatment for his or her mental illness; and
WHEREAS, stigma and fear of discrimination keep many who would benefit from mental health services from seeking help; and
WHEREAS, research shows that the most effective way to reduce stigma is through personal contact with someone with a mental illness; and WHEREAS, the 2026 theme "More Good Days, Together, "focusing on community support, personalized care, and building connections to improve mental wellness. The campaign emphasizes meeting people where they are and defining ''good" days through unique, individual experiences.

NOW, THEREFORE, I, ANTHONY TAVE; Mayor of the City of Pinole, County of Contra Costa, State of California, on behalf of the City Council and the City of Pinole, proudly recognize MAY 2026, AS MENTAL HEALTH AWARENESS MONTH and call upon all citizens to prioritize mental health and well-being, invest in prevention, early intervention, and support services, and work together to create a more inclusive, compassionate, and supportive society.

MAYOR of the City of Pinole
Dated: May 19, 2026

LOCAL AND COMMUNITY HISTORY MONTH
MAY2026
WHEREAS, Local and Community History Month is an enriching time to delve into the history of our own communities and understand our shared heritage.

This event encourages exploration of local cultures, histories, and traditions to foster a greater connection with our places of residence; and
WHEREAS, primary sources for documented local history are typically municipal archives, public libraries, and historical societies; and WHEREAS, Pinole is the homeland of the Huchiun band of the Native Ohlone who provided Spanish explorers with "Pinole, "a grain and seed preparation used as food; and
WHEREAS, founded in 197 4, the Pinole Historical Society has chronicled local history, and George Vincent, Jeff Rubin, and Dr. Joe Mariotti authored Images of America: Pinole, published by Arcadia Publishing, which chronicles the city's history from its pre-settlement days; and
WHEREAS, Pinole 's modern history began over 200 years ago in 1823 when a retiring Mexican Soldier, Don Ygnacio Martinez, was awarded the nearly 18,000- acre El Pinole Grant; and
WHEREAS, the City of Pinole was incorporated in 1903 with a population below 1,000 and is now an ethnically diverse community of approximately 19,000 people; and
WHEREAS, in the grand scheme of historical change, countless individuals contribute to the ongoing history and culture of communities in Pinole.

NOW, THEREFORE, I, ANTHONY TA VE, Mayor of the City of Pinole, County of Contra Costa, State of California, on behalf of the City Council and the entire City of Pinole, do hereby proclaim MAY 2026, AS LOCAL AND COMMUNITY HISTORY MONTH I urge all Pinole residents, parents, and educators to engage in and to support efforts to preserve and promote the history of the City of Pinole.

MAYOR of the City of Pinole
Dated: May 19, 2026

JEWISH AMERICAN HERITAGE MONTH
MAY2026
WHEREAS,fleeing oppression from other areas of the world and looking for a place where they could practice their faith and lead their lives freely, the first Jewish immigrants arrived on American soil in 1654 in New Amsterdam; and
WHEREAS, On April 20, 2006, President George W. Bush proclaimed that May would be Jewish American Heritage Month; and
WHEREAS,for generations, the story of the Jewish people-one of resilience,faith, and hope in the face of adversity, prejudice, and persecution - has been woven into the fabric of our Nation's story; and
WHEREAS, the 2026 theme is "Jewish Voices in Early America: Religious Liberty and Civic Participation," highlighting the role of Jewish Americans in the nation's 250th anniversary context; and
WHEREAS, Jewish Americans continue to enrich every part of American life as educators and entrepreneurs, athletes and artists, scientists and entertainers, public officials and activists, labor and community leaders, diplomats and military service members, public health heroes, and more; and
WHEREAS, as we celebrate the rich heritage of the Jewish American community in the City of Pinole and the nation, we recognize that American Jews have joined with all faiths to work for Tikkun Olam, which in Hebrew means repair of the world, remembering the lessons of the Holocaust, and leading movements for civil rights and social justice.

NOW, THEREFORE, I, ANTHONY TAVE, Mayor of the City of Pinole, County of Contra Costa, State of California, on behalf of the City Council and the entire City of Pinole, do hereby proclaim MAY 2026, AS JEWISH AMERICAN HERITAGE MONTH in the City of Pinole and encourage all to learn more about the heritage and contributions of Jewish Americans and to observe this month with appropriate programs, activities, and ceremonies.

Dated: May 19, 2026

ANTHONY TAVE
MAYOR of the City of Pinole

Pinole City Council Regular Meeting
Minutes – May 5, 2026

CITY COUNCIL MEETING

MINUTES
May 5, 2026

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Tave called the Regular Meeting of the City Council to order at 5:30 p.m. and led the Pledge of Allegiance.

2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov.

Code § 87105.

A. COUNCILMEMBERS PRESENT
Anthony Tave, Mayor
Devin T. Murphy, Mayor Pro Tem
Norma Martinez-Rubin, Council Member
Cameron Sasai, Council Member
Maureen Toms, Council Member
B. STAFF PRESENT
Garrett Evans, Interim City Manager
Eric Casher, City Attorney
Markisha Guillory, Finance Director
Melissa Klawuhn, Police Chief
Heba El-Guindy, Public Works Director
Lilly Whalen, Community Development Director
Roxane Stone, Deputy City Clerk
Deputy City Clerk Roxane Stone announced the agenda had been posted on May 1, 2026 at 12:30 p.m. with all legally required written notices.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Written comments had been received in advance of the meeting, distributed to the City Council and staff, posted to the City website and made available to the public to view in the Council Chambers. Closed Session Item 4A, would be continued to the City Council meeting of May 19, 2026.

Following an inquiry, the Council reported there were no conflicts with any items on the agenda.

Mayor Tave modified the meeting agenda with the City Council to consider Item 8A. Recognitions / Presentations / Community Events, and upon the completion of the proclamations the City Council would convene to Closed Session Item 4B and resume the regular City Council meeting at approximately 8:00 p.m.

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. Public Service Recognition Week
The City Council read into the record a proclamation recognizing May 3 through May 9, 2026 as Public Service Recognition Week.

Council member Martinez-Rubin thanked City staff for their work. In particular, she recognized Administrative Assistant Ana Aviles Avila for her 25-years of service to the City of Pinole and for continuing to be a consistent presence on the second floor of City Hall.

Council member Sasai also expressed his appreciation to City staff. He too recognized Ana Aviles Avila for her 25-years of service to the City.

Mayor Tave also expressed his appreciation to City staff.

2. Municipal Clerk’s Week
The City Council read into the record a proclamation recognizing May 3 through May 9, 2026 as Municipal Clerk’s Week.

Council member Martinez-Rubin highlighted the work of the City Clerk’s Office, particularly when preparing for City Council meetings. She recognized Municipal Clerks were no longer paper and pen, but were now using digital and working to ensure the data collected from the public was respected in such a way that confidentiality continued and private information not disclosed to any party that did not need the information, particularly in light of the current push for the use of Artificial Intelligence (AI). She thanked the City Clerk’s Office for its continued work.

Council member Toms also recognized City Clerk Office staff, City Clerk Heather Bell-Spears, Deputy City Clerk Roxane Stone and Administrative Assistant Olivia Tucker-Rojo, and stated the position of City Clerk was vital to the City. She noted the Council Chambers were named after long-time City Clerk Betty Grimes and she again thanked the City Clerk’s Office for its service to the City.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Council member Sasai also recognized the City Clerk and her staff and acknowledged that City Clerk Bell-Spears also mentored other City Clerks in the region. He thanked the City Clerk’s Office for its professionalism and leadership.

Mayor Tave also expressed his appreciation to City Clerk Office staff and stated the City of Pinole was lucky to have them.

3. Economic Development Week
The City Council read into the record a proclamation recognizing May 4 through May 8, 2026 as Economic Development Week.

Council member Martinez-Rubin expressed her appreciation to Community Development Director Lilly Whalen who worked across sectors and recognized her perspective and diligence for Pinole to be a thriving City. She thanked Community Development Director Whalen for her continued service in the near term and for future generations in Pinole.

Council member Sasai also recognized Community Development Director Whalen and her staff and thanked them for their work.

Mayor Tave also expressed his appreciation to Community Development Director Whalen

4. Police Officer’s Week and Peace Officer’s Memorial Day The City Council read into the record a proclamation recognizing May 11 through May 17, 2026 as Police Officer’s Week and May 15, 2026 as Peace Officer’s Memorial Day.

Police Chief Melissa Klawuhn accepted the proclamation on behalf of all of the officers and professional staff who worked at the Pinole Police Department (PPD).

Council member Martinez-Rubin commended the Police Chief and the PPD, with residents knowledgeable that they could count on the PPD. She wished the PPD lots of health and safety in practicing what they did well, and thanked the PPD for keeping the City safe.

Council member Sasai found the City of Pinole had the best Police Chief in the business. Police Chief Klawuhn had been incredibly responsive to the needs of Pinole and available to discuss any issue. He thanked Police Chief Klawuhn for her responsiveness and professionalism and the members of the PPD frontline staff who put their lives on the line to protect Pinole citizens.

Council member Toms thanked the PPD for taking on the most visible and important jobs in the City. She also recognized the families of the fallen officers, with one family still connected to the City of Pinole; Bernie Swartz’s family.

Mayor Tave also commended the work of Police Chief Klawuhn and the entire PPD, and was thankful that the PPD handled its work with professionalism and grace.

PUBLIC COMMENTS OPENED

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED
B. Presentations: None
The City Council convened to Closed Session Item 4B at this time and planned to return to the regular meeting at approximately 8:00 p.m.

4. CONVENE TO A CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Gov. Code §54956.9(d)(2) or (d)(3)
Number of potential cases: 1
Item continued to May 19, 2026
B. PUBLIC EMPLOYEE APPOINTMENT
Gov. Code §54957
Title: City Manager

PUBLIC COMMENTS OPENED
Deputy City Clerk Roxane Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION At 8:26 p.m., Mayor Tave reconvened the meeting into open session.

City Attorney Eric Casher reported there was no reportable action from the Closed Session with the City Council to reconvene into Closed Session after the regular meeting agenda to conclude Item 4B.

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Mary Horton, former Mayor, City of Pinole, stated she would vote No on Measure D. She had friends on both sides of the Measure D, issue which had been brought up during the February 3, 2026 City Council meeting, which had been raised by a Council member and later covered by the Contra Costa news, where one Council member stated “I truly believe we have to do something about our current system because it’s not working.”

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Ms. Horton found the current mayoral rotation system had been understated and overlooked.

The Mayor and Vice Mayor rotation was done every two years, according to vote totals at election time, codified in a memorandum dated 2010-87. The memorandum was put before the City Council to reaffirm the election results and folded in the highest vote getter and second highest vote getter as Mayor and Vice Mayor for one-year terms. That process had been largely unchanged for about 40-years.

In the 2020 election, Devin Murphy had been elected with the highest votes and would rotate into the Mayor’s chair in 2023. Maureen Toms had been elected with the second highest votes to rotate into the Mayor’s chair in 2024. In 2022, Cameron Sasai was the highest vote getter and Anthony Tave the second highest vote getter and had been added to the rotation. Messiers Murphy, Sasai and Tave participated in the Mayor’s rotation and benefitted from that rotation. At any Council meeting, one could observe the trio virtually pass every item with a 3-2, 4-1 or 5-0 vote, which begged the question, what was not working with the current system of the Mayor’s rotation. One could say the system was working too well with the trio in the center, and she questioned why there was even an Elected Mayor question on the ballot.

Ms. Horton reiterated she would vote no on Measure D, and asked that the City keep the mayoral rotation with no power grabs and No Kings in Pinole.

Debbie Long commented that she and others had questioned the legality of a mailer sent to households in Pinole. Several people had referred to the mailer as a Yes on D flyer. According to the Supreme Court, the City could spend money on informational materials, but those must be provided a fair, balanced presentation of the facts, both pros and cons, and not a one-sided pitch.

Factors courts looked at was the style and tenor or tone of the flyer that gave a positive endorsement and emphasized only benefits, omitting any opposition view or downsides, and was mailed close to an election and looked like campaign advocacy, not neutral education. Explicit words like “vote yes” were not even required. If a flyer was produced and mailed at City expense and read like an endorsement without any balance, it was likely improper. If language was included that would have provided a one-sided position or was incorrect or misleading, California law may have been violated.

Ms. Long suggested the mailer had violated the law by its style and design, consisting of eight colors, 8 x 10 glossy, big bold lettering of different colors, the words, “The Office of the Mayor” and in bold smaller lettering underneath reading “As an elected position.” She noted the City already had an office of the Mayor, one that was rotated but still an office. The question of why it was placed on the ballot, the flyer stated the City Council approved to put the measure on the ballot, but it should have stated it was either a split or 3-2 vote, and it sounded as if it was unanimous. Also, the fiscal impacts of an Elected Mayor had stated on the flyer there would be no change in salary, although when the discussion had taken place, it was decided the salary could be decided later, with the City Attorney stating “it could take place at any time.” The fiscal impact on the flyer should have read unknown, since in essence this was a blank check to be written in the future. ‘As to how an Elected Mayor impacted me,’ one of the questions on the flyer, the response said nothing about the impacts of an Elected Mayor when it should have included that an Elected Mayor controlled the agenda, as well as had more financial control since an Elected Mayor also signed warrants. Currently, the Mayor only presided over a meeting and consulted with the City Manager on the agenda.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

The flyer also listed the City website only as providing more information, but in order to balance that information, a website for the campaign against Measure D, should have been added. To avoid this looking like a Yes on D mailer, Ms. Long suggested there should have been a statement included that it was not an endorsement of Measure D, and was for information only. She added if the flyer was produced and mailed at City expense and read like an endorsement without balance, it was likely improper. She urged a No vote on Measure D.

William Horton opposed Measure D, as unnecessary as compared to a larger City like San Francisco. The current Mayoral rotation system had worked in the City for decades. The two City Council candidates with the highest vote totals of citizens would be added to the Mayoral rotation list every two years and each took turns at being Mayor for one year, which was democratic. There was no problem that Measure D would fix, but it would change the Mayor Pro Tem selection to an arbitrary majority vote of the City Council. The democratic election of the Mayor Pro Tem would be eliminated from the vote of the people and the Mayor Pro Tem would be substituting in absence of the Mayor. Measure D wasted $55,000 from the budget, which meant less money for police, fire, parks and streets. The job of the City Council was to provide the best quality of life for taxpayers and residents. He suggested there was no problem with the current Mayoral rotation, all five Council members had been Mayor during the last eight years, a fair and democratic process. He urged the City Council to focus on police, fire, parks and streets and reported he had already voted No on Measure D.

Rafael Menis reported the overall rate of COVID-19 and Influenza A in the wastewater treatment values for Contra Costa and Alameda counties continued to be low levels for both viruses based on the latest Centers for Disease Control and Prevention (CDC) data, with some outliers in Alameda County. Referencing Measure D, he asked for those Council members who voted to place the measure on the ballot, why there was no pro argument submitted to the County Department of Elections to be printed along with the con argument, since most ballot measures had a pro and con argument listed. He argued that in order to have proper democratic deliberation both sides needed to be provided to see the legal, technical and neutral text the City Attorney or whatever entity drafted, and what the proponents and opponents saw the measure as doing. He noted the County information pamphlet only included an argument against, and he again asked the City Council why an argument in favor had not been submitted and he wanted to know the reason why it was not submitted given the importance for people to be informed why they should or should not vote for a given item.

Richard Cossel registered his objection to the Yes on D informational flyer mailed to Pinole residents. State law limited how taxpayer money could be used on communications for ballot measures. Public agencies could not spend public money to advocate for or against a ballot measure. They could spend money on informational material, but those materials should be fair and balanced and present both pro and con arguments and not a one-sided pitch. The City of Pinole was aware of the No on Measure D position and language prior to issuing the mailer and had not included that information on the mailer. A flyer giving positive endorsement providing only benefits and leaving out any oppositional view, if mailed close to an election or had campaign advocacy and not neutral language was not allowed and the City of Pinole was aware of the No on D language that had not been included.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Mr. Cossel highlighted cases related to this topic and the improper use of public funds in political campaigns, including Stanson v. Mott 1976; Vargas v. City of Salinas 2009 and Citizens for Responsible Government v. City of Albany 1997. He found the flyer had been a replacement for not including that information in the ballot material and he suggested that was bad.

Jennifer Horn urged voters to vote no on Measure D. The public was not clamoring for this, many residents had stated they did not want Measure D to be placed on the ballot, it was not mentioned by the City or residents in a recent poll, the reason it was for Mayor legitimacy made no sense, there was no issue that needed to be addressed, it was not fiscally prudent with $57,000 spent to place the measure on the ballot, and with the Mayor’s salary to be set by the City Council which could be changed at any time and set at any rate. Also, the City’s current fiscal situation was serious and needed to be addressed seriously. The City had a budget deficit of $4.28 million this year and would be relying on a one-time transfer to balance the budget. She asked what would happen in the next year and years thereafter with a structural imbalance in the City’s budget that needed serious consideration, thoughtful approach, and hard choices, rather than consideration of Measure D. Seen within the context of the City’s pervasive deficits and reliance on tax increases and one-time fixes, Measure D was nothing but a distraction from the real issues at hand and a complete waste of time and money. Voting No on Measure D would also tell the three Council members who voted to place this distraction on the ballot, to knock it off and get back to business and focus on the real issues the City faced and make the hard decisions they were elected to make. She urged creative thinking for good this time and figure out how to get the City’s finances back into the black. She urged a No vote on Measure D.

Robin Mackey reported she walked her dog to the Pinole Valley Dog Park daily and was grateful for the City’s well-maintained and clean parks, but noted in the past week, signage had been posted in the dog park to notify users that the dog park would be closed on May 4 and 5, 2026 from 8:00 a.m. to 5:00 p.m. for maintenance, which may include herbicide applications. She emailed the Recreation Department and asked about the kind of pesticides to be used and applied but had not received an answer. In February 2026, the landscape company that provided maintenance for the City appeared to be applying a pesticide next to the children’s playground at Pinole Valley Park. She had asked what was being used and was informed it was spider killer, although no signage was posted, which raised concern that the public had the right to know when they would be exposed to pesticides. She asked the City Council to find out what herbicides were being used in the dog park and where it was being applied, whether inside/outside the fenced area, contact the landscaping company and find out what they were using to kill spiders next to the children’s playground and tell them they must post signage and inform the public when they would be applying pesticides in public parks and report back to the public with this information at the next City Council meeting as an agenda item. She no longer felt safe going to the dog park, given the unknown what she and her dog were potentially being exposed to. She also wanted to ensure the City Council and anyone listening to the broadcast were aware of what was happening in City parks and wanted it on the record. She planned to follow up with an email detailing her request to the City Council.

7. REPORTS & COMMUNICATIONS
A. Mayor Report

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Mayor Tave reported a couple of residents had approached him to report one of the lights at the bus stop near Sprouts was blocked by branches and he asked the Public Works Department to take a look at the area.

1. Announcements: None
B. Mayoral & Council Appointments: None
C. City Council Committee Reports & Communications
Council member Toms reported she attended the League of California Cities (LCC) City Leadership Summitt in Sacramento along with several sessions. A couple of communities had a children and youth bill of rights which engaged youth in the City and she hoped the City Council could visit that in the fall as something to be considered for new students entering the new school year. There had also been presenters from Suisun in Solano County who discussed how to address rumors and crises, with the California Forever Project planned outside of Suisun an example, a presentation on emergency communication and opportunities to meet with Assemblymembers’ staff and State Senator Jesse Arreguín about proposed legislation from the LCC that would benefit the area, including legislation to increase fines for the theft of copper wire.

Council member Toms also reported she planned to attend upcoming meetings including a Wildfire Working Group Task Force meeting on May 8, 2026; East Bay Wildfire Government Coalition meeting in the next week and an introduction to Land Use Planning for Wildfires in California in Chico in the next week.

Council member Sasai reported the West Contra Costa Transportation Commission (WCCTC) meeting of April 10, 2026 had been canceled with the next meeting scheduled for May 22, 2026.

He had no new updates from WestCAT, but announced free weekend rides would start on May 16, 2026 through July 26, 2026, on Saturdays and Sundays only, no passes, tickets or payment required. He also attended the LCC City Leadership Summit with the first ever young electeds group having been formally recognized, and attended some of the panels, highlighting the Immigration Rights Panel, with the Chief of Police for the City of Riverside having provided information on immigrant rights. He was pleased to see the work other cities and counties had been doing to protect vulnerable communities.

Council member Sasai also reported he met with the Pinole Player’s Board of Directors and visited the site and would email the Interim City Manager details on how to move forward Pinole Player’s request to allow artwork on the face of the building along with other requests. He also reported he was honored to give the first pitch at the A’s Game on May 1, 2026 representing the City of Pinole in his capacity as a Council member.

Mayor Pro Tem Murphy requested staff follow up on the public comments related to the use of pesticides/herbicides at Pinole Valley Dog Park. He asked that any updates or additional information be posted on the City website. He also reported representatives from Marin Clean Energy (MCE) and the Community Choice Aggregators across the state would be meeting in Sacramento for the California Community Choice Association (CCCA) meeting to recognize CCCA’s 10-year anniversary and next steps around issues dealing with rebate and programs, rates and options and community programs. The MCE Board would next meet on May 21, 2026.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Mayor Pro Tem Murphy thanked residents who reached out to him daily with questions and who asked for help navigating the City website and he thanked the Information Technology (IT) team for their assistance. He thanked residents for their continued communication and reaching out for coffee; he loved those types of engagement and would continue as he was honored and humbled to serve the community.

Council member Martinez-Rubin reported she also attended the LCC City Leadership Summitt in Sacramento, attended a number of sessions and highlighted some of the sessions attended including one that focused on water and learned new terminology around water issues. She found the questions from the session to be thought provoking, such as how to mitigate problems when water became scarce, and how cities could plan and take into account what was developed and the eventual necessity for water, which would be an ongoing issue as the City wanted and continued to develop more. She also attended a session that focused on childcare as infrastructure and was proud the City had the Tiny Tots Program, which was an important service to residents and a matter of necessity to offer parents a means to continue developing their own individual family economic plans. Reframing child care had been eye-opening, and a reminder there should be a presentation on Tiny Tots and the services provided and how it continued to offer parents an opportunity to be part of the economy, and in turn be part of the sector of the consumers they relied on with respect to sales and property taxes.

Another session attended was Local Government and Immigrant Enforcement Policy, and Council member Martinez-Rubin was pleased the City had introduced an ordinance in 2025, which addressed unreasonable staging by Immigration and Customs Enforcement (ICE) on properties that would otherwise be for the City. She also participated in a session with the author of a book titled The 13 Ways to Kill Your Community, which she described in detail.

D. Council Requests for Future Agenda Items
Council member Martinez-Rubin offered a motion, seconded by Council member Sasai for staff to provide a brief presentation (12 to 15-minutes) on the kinds of pesticides/herbicides used in City parks.

Mayor Tave would also like to know if there was any temporary signage posted in City parks, and what that may look like if pesticides were used.

ACTION: Motion by Council members Martinez-Rubin/Sasai for staff to provide a brief presentation (12 to 15-minutes) on the kinds of pesticides/herbicides used in City parks.

Vote: Passed 5-0
Ayes: Tave, Murphy, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: None
Mayor Tave requested a report out on pothole repair activity in the City through the City Manager’s Report, with quick data points and a maintenance snapshot for the community.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Interim City Manager Evans advised he could provide that information in the next City Manager’s Report as an update.

E. City Manager Report / Department Staff
Interim City Manager Evans anticipated a report would be provided at the May 19, 2026 City Council meeting.

F. City Attorney Report
Council member Sasai asked the City Attorney to respond to the public comments about Measures D, E and F, and his opinion whether the flyer referenced was legally defensible.

City Attorney Casher acknowledged the references to multiple cases and confirmed legal standards did apply mostly under the Public Resources Code. There was a prohibition on using public resources for campaign purposes which was something he was familiar with, and there was a lot of case studies on agencies that had been cited and fined for violations. The mailer that had been prepared had been reviewed by the City Attorney’s Office and staff, and they were of the opinion the flyer was very content neutral, educational in its purpose and nature and not intended to advocate for any position.

City Attorney Casher commented the idea of including an opposition website on the mailer was not anything the City would do. The mailer was intended to provide educational information to members of the public so they would be informed there was a ballot measure on the June 2, 2026 ballot, what it essentially would involve and what it would mean. He was happy to speak with any members of the public who had questions and who needed to clarify any points. He appreciated the public comment and would be happy to discuss it with anyone who was interested.

Mayor Tave commented one of the speakers mentioned a cost of $55,000 for the ballot measure and another a cost of $57,000. There appeared to be some confusion with the actual cost for placing a measure on the ballot; the cost was under the purview of the County. He asked if the cost was for any city, or particular to Pinole for a ballot measure.

City Attorney Casher explained the reference had come directly from the staff report when staff had prepared the initial staff report to provide context for the cost of the ballot measure. The cost was an estimate based on prior year’s costs associated with advancing a ballot measure for a primary election, which tended to be more expensive than a November election and included the costs associated with staff time to place the measure on the ballot. The cost was a conservative estimate and staff did not believe it was more than that. Again, the figure came from the staff report, which he recalled was a cost of $57,000, but he would have to confirm that was accurate.

Mayor Tave would like clarification of the actual costs, and City Attorney Casher confirmed that information could be pulled together.

PUBLIC COMMENTS OPENED (Items 7A through 7F)
Deputy City Clerk Stone reported there were no comments from the public.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Regular City Council Meeting on April 21, 2026.

B. Receive the April 18, 2026 – May 1, 2026 List of Warrants in the Amount of $336,379.33 and the April 24, 2026 Payroll in the Amount of $569,787.48.

PUBLIC COMMENTS OPENED
Rafael Menis referenced Item 9A the minutes for the Regular City Council meeting on April 21, 2026, Page 25 of 374 of the agenda packet, and thanked Human Resources Director Stacy Shell for getting back to him with a response to the inquiry in the first bullet, as shown, and clarification of “2025 values,” not 2026 values. He otherwise would appreciate replies back from staff on the remaining questions outlined on the same page.

PUBLIC COMMENTS CLOSED
ACTION: Motion by Council members Martinez-Rubin/Toms to approve Consent Calendar Items 9A and 9B, as shown.

Vote: Passed 5-0
Ayes: Tave, Murphy, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: None

10. PUBLIC HEARINGS
A. Conduct a Public Hearing and Adopt a Resolution, Pursuant to Government Code Section 4217 and its Required Findings: (1) Approving a Single-Source Energy Services Contract with Serious Controls for the Installation of Two Battery Energy Storage Systems at the Pinole Youth Center and the Pinole Tiny Tots/Swim Center and (2) Designating the City Manager as the Authorized Signatory for all Agreements and Associated Documents, which are Currently Pending Approval by the Federal Department of Energy, to Complete these Installations Fully Funded with Marin Clean Energy Pass-Through Federal Funds. Action: Continue to May 19, 2026 per Staff Recommendations (Lilly Whalen)

11. OLD BUSINESS: None

12. NEW BUSINESS

Pinole City Council Regular Meeting
Minutes – May 5, 2026

A. Preliminary Proposed Fiscal Year (FY) 2026/27 Operating and Capital Budget.

Action: Receive a Report (Markisha Guillory)
Interim City Manager Evans introduced the item to review the Preliminary Proposed Fiscal Year (FY) 2026/27 Operating and Capital Budget. Staff would present a budget update with comments from the Finance Subcommittee. He thanked Finance Director Guillory and her team for pulling the item together, being responsive to the Departments, to himself and to others. He also thanked all Department Heads and staff in the preparation of a reduced budget. He thanked the Mayor for the suggestion to create three, six and ten percent budget reduction scenarios and noted as staff got into the Departmental cuts for the six and ten percent reduction budget scenarios, staff would be looking at potential existing vacancies or potential reductions in staffing levels. In the next fiscal year, staff and the Finance Subcommittee should spent time reviewing the three, six and ten percent budget reduction scenarios to see whether there were opportunities to prepare for the Fiscal Year (FY) 2027/28 budget.

At this time, staff requested the City Council review and provide input on the three percent budget reduction scenario, which would generate around $1 million in savings, adding $1 million from what was anticipated with the Contra Costa County Fire Protection District (CCCFPD) discussions and utilizing half of what was originally projected of the 115 Trust for this year, for a softer landing over the next two to three years to have a balanced budget. This budget also included almost $1.5 million in Capital Improvement Projects (CIPs) using General Funds, with a couple of levers making the budget higher than preferred. Staff would work with the Finance Subcommittee and Infrastructure and Transportation Ad Hoc Committee to ensure CIPs that used General Funds were going to the projects the City Council and the community wanted, such as roads.

Interim City Manager Evans also explained the Yellow Brick Road budget scenario model was the pathway forward for a balanced budget for this coming fiscal year, without the need for draconian cuts. It would require discipline and if there were cost increases staff would have to identify the offsets for the City Council to consider to keep the budget balanced.

Finance Director Markisha Guillory provided a PowerPoint presentation on the Preliminary Proposed Fiscal Year (FY) 2026/27 Operating and Capital Budget which included an overview of the budget development process; General Fund Baseline Budget; General Fund Transfers to Other Funds; General Fund Budget Summary; Department three percent budget reduction scenario; estimated reserve balances; overview of the Long-Term Financial Forecast (LTFF); Preliminary LTFF First Draft; Preliminary LTFF (Yellow Brick Road) – Updated Draft; Recreation Fund; Building and Planning Fund; Pinole Community Television (PCTV) Fund; Sewer Enterprise Fund and Preliminary Proposed Budget – All Funds.

In terms of the next steps, staff would receive recommendations from the City Council for incorporation into the next version, the Revised Proposed Budget, with the Revised Proposed FY 2026/27 Operating and Capital Budget and Five-Year CIP to be presented to the City Council on June 6, 2026.

Finance Director Guillory recommended the City Council review the Preliminary Proposed Fiscal Year (FY) 2026/27 Operating and Capital Budget and provide direction to staff for changes to incorporate into the next draft of the document, the Revised Proposed version.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Responding to questions from the City Council, Interim City Manager Evans, Finance Director Guillory, Community Development Director Whalen and Police Chief Klawuhn, clarified the following:
• General Fund Baseline Budget, Other Revenues, included the rental income from the U.S.

Post Office and reduction in the projection for investment income with less idle funds to invest resulting in less income, related to the Unassigned Fund Balance in the General Fund. (Toms)
• General Fund Baseline Budget, Fire Services Contract, had shown an eight percent increase, but had not taken into account a potential re-negotiation of $1 million. (Toms) • General Fund Transfers to Other Funds, Tiny Tots, had shown the operating subsidies at $133,651. Acknowledged a recommendation to consider whether the business model should be evaluated since only a portion of residents benefitted from the City subsidized program. (Toms)
• For the Department three percent budget reduction scenario, the City Council budget had shown a reduction of $8,456. Acknowledged a recommendation to drop down more and use less of the 115 Trust, particularly since the City Council was asking City Departments to make reductions and the City Council should do the same. (Toms) • The 115 Trust, had been established in 2018 with a $16 million balance. The 115 Trust balance was now at $16 million with the City operating on the interest and the more drawn down the interest would be unavailable. Acknowledged a request to rely less on the 115 Trust in the long term where the City would be in better shape. (Toms) • Feedback from the Finance Subcommittee on the three, six and ten percent budget reduction scenarios included a recommendation to identify the revenues associated with the Departments as well, since some Departments were near break-even, while others needed a higher level of subsidy. (Sasai)
• If the City Council decided to move forward with $3.4 million from the 115 Trust, it should consider the three percent budget reduction scenario, which would get the City closer to a balanced budget, along with a re-negotiation of the CCCFPD contract. (Sasai) • General Fund Baseline Budget, Materials and Supplies, had shown a 21 percent increase, which included fuel and public safety and clothing, and factored in some costs for the current fiscal year, included in the projections moving forward. Acknowledged fuel was the most-costly item for the next fiscal year. (Sasai)
• For the Department three percent budget reduction scenario for CDD-Planning, the City piloted a summer intern program last year with three interns working on Housing Element programs and Geographic Information Systems (GIS) projects. For this summer, the idea was to continue working on the Housing Element programs specifically related to Accessory Dwelling Units (ADUs), and Senate Bill (SB) 9 lot split programs, outreach organization and promotion of those programs as well as for some fair housing rights workshops in the Housing Element. (Sasai)

Pinole City Council Regular Meeting
Minutes – May 5, 2026

• The cost of transferring-in each year and the amount the City was withdrawing from the 115 Trust was not consistent each year given growth in the employer contributions from the California Public Employees’ Retirement System (CalPERS). The City instituted a formula when it established the 115 Trust, and took the amount budgeted in any given budget year and backed out the amount from the baseline year, FY 2018/19, and that difference was withdrawn and transferred from the 115 Trust into the General Fund. As the City continued to see increases in CalPERS costs, it continued to see increases in the amount required to be withdrawn from the 115 Trust.

Over the last five years, the increase had been anywhere from six up to ten percent. For this current fiscal year, the increase was 7 to 8 precent. Before the five years, the increase trend would have to be reviewed and staff would have to come back with that information.

As to whether this issue was being addressed through the League of California Cities, and whether the League was advocating for things to protect local revenues, staff clarified an update could be provided on the League’s efforts, but it was a monumental task to keep some of that under control. There was a current push to reduce some of the Public Employees’ Pension Reform Act (PEPRA) improvements that had been in place, and where the League was focusing its efforts to ensure there was no slippage to loosen what was in place. Whether there was current legislation that the League was advocating for in the Assembly that would keep Other Post-Employment Benefits (OPEB) costs consistent over time, staff was unaware and that would have to be researched.

Acknowledged concern whether the City was getting its money back in membership fees to the League of California Cities. (Mayor Pro Tem Murphy) • For the Department three percent budget reduction scenario, the Yellow Brick Road model and the service level impact, acknowledged a request for more information on the when and how and what objective criteria had been used by the Department Heads to develop the service level impacts. As examples, what reduced training opportunities would be considered for the City Council budget and what did a three percent reduction mean for the service level impacts anticipated for the PPD. While there was recognition staff may still be working on the budget reduction service level impacts, acknowledged a request for the potential service level impacts to be detailed for both the three and six percent budget reduction scenarios, with staff to provide a detailed printout for the City Council to review for the three, six and ten percent reduction scenarios. Staff also acknowledged the budget was a living document and changes could be made during the budget process. (Mayor Pro Tem Murphy)
• The City Council would need to have a more solid discussion around the operating subsidies and it was important to review those operating subsidies every few years. (Mayor Pro Tem Murphy)
• Acknowledged a request to see the timing of the proposed service level impacts based on the proposed budget reductions and a better understanding of the budget pacing, along with the overall reductions over the year. Acknowledged a request from staff as to what the City Council could do as policy makers to address CalPERS costs each year and what staff’s recommendation should be from any association the City was part of that would keep that number consistent, ideally through a bill process, with staff asked to bring that information forward to allow that discussion to happen. (Mayor Pro Tem Murphy)

Pinole City Council Regular Meeting
Minutes – May 5, 2026

• The budget reflected fewer costs this year due to the one-year closure of the Pinole Library, with the projected budget showing a six-month cost. (Martinez-Rubin) • As to the narrative portion of the budget, which referred to the City Council Department, that was a placeholder and the next narrative would more accurately reflect what the City Council would have accomplished in FY 2025/26. (Martinez-Rubin) • While the City Council budget was not as grand as other City Departments, with no personnel or operations, the City Council had the option to review need and use of travel funds. Acknowledged some funds were placeholders, and the City Council may consider the use of funds not used this year for something more tangible next year, such as the purchase of a vehicle for the Public Works Department or the PPD, otherwise unused funds would remain in the City Council budget and not be used. (Martinez-Rubin) • As to the Equipment Reserve Fund, staff clarified there was no official policy for the use of the funds, but it had been the City’s practice (before the Finance Director’s employ with the City) that $150,000 flat was transferred annually into the fund. Confirmed the procurement of a police vehicle as part of the April 21, 2026 City Council meeting agenda, had been purchased through the Reserve Fund. Clarified there had been a balance in the Reserve Fund before the purchases of approximately $490,000, with several vehicles purchased for the PPD and the Public Works Department, and between those for this fiscal year, there was a projection to end with a balance of $153,000. In the next year, an additional $150,000 would be contributed for a fund balance of around $300,000 next year. (Sasai)
• Traffic Safety Fund 205 and Supplemental Law Enforcement Service Fund 206, and a line item for repair and replacement of traffic cameras in the amount of $7,500, was clarified.

In the three percent reduction scenario, another line item for surveillance videos (whether traffic cameras, surveillance videos or license plate reader (LPR) cameras) at $30,000 was identified for elimination. There was no line item in the budget to increase the number of cameras in Pinole. The drone program in the amount of $30,000 was also clarified, and in this current fiscal year some of the funds had been used to expand the program and purchase a couple of indoor drones. Acknowledged a recommendation for the PPD to increase technology and how it may aid the City. (Sasai) • Clarified the three, six and ten percent budget reduction scenarios had taken into account the operating subsidies. (Mayor Tave)
• Acknowledged the Finance Subcommittee had asked staff to detail the three, six and ten percent budget reduction scenarios and escalation of reductions that would happen to provide qualitative data in the narratives. (Mayor Tave) • Staff recommended the Finance Subcommittee consider the idea of starting with the six percent budget reduction scenario and see if there were ways to build back up. (Mayor Tave)

Pinole City Council Regular Meeting
Minutes – May 5, 2026

• Staff clarified again the Preliminary LTFF (Yellow Brick Road) - Updated Draft, and as the City Council considered goals and projects, consider whether the City Council was adding to this model or not. In terms of the Transfers-In from each Department, staff had the data at the Department level and could discuss with Department Heads pulling specific growths to see over a three-or-four-year period how subsidies had increased, as an example. (Mayor Tave)
• Tracking of energy costs and savings if any, was clarified with staff working on a Request for Qualifications (RFQ) to go out on May 8, 2026, with the deadline the end of May, to determine whether there were additional energy savings projects that could be implemented in the next fiscal year to 18-months, to bring realized savings to the community. (Mayor Pro Tem Murphy)
• Whether the three and six percent budget reduction scenarios were realistic given the contractual obligations the City had with labor groups, staff noted there were no final labor agreements and the budget reflected all of the obligations currently in effect for the different labor groups, but did not reflect any potential or proposed agreements. (Martinez-Rubin)
• The budget numbers were current for staffing, salaries and benefits and were the best estimates based on where the City was currently. Staff was also looking at actual trends and what was happening now and considering that as well in terms of Materials and Supplies. (Mayor Tave)

PUBLIC COMMENTS OPENED
Rafael Menis provided the following comments on the Preliminary Proposed FY 2026/27 Operating and Capital Budget, based on the budget information in the agenda packet, as follows:
- Pages 304 and 305 of Page 374 of the agenda packet, Draft, City of Pinole, Preliminary Proposed LTFF (Yellow Brick Road), understood that 2027(F)(1st) (as shown in the table) was the first forecast that had initially been presented to the Finance Subcommittee and 2027(F) was the current proposed budget, with the City proposing with all adjustments, to withdraw $2 million from the 115 Trust.
- Asked whether it would be possible to break out the change from three percent to one percent in the cost-of-living (COLA) adjustments, and have that factored in as part of the revenue/expenditure costs, to be adjusted in the surplus deficit calculation on Page 305, otherwise it would show a decrease in salaries from year to year not just a lower rate of increase. Asked if there was a way to break that out, and show it as a factor when speaking of three, six and ten percent budget reductions. He suggested the City should also be talking about the costs they were asking all bargaining units to absorb, when going from three to one percent or the PPD wanted 8.5 percent and down to one percent. - Asked where the increased franchise fee to cover road damages had shown up in the Franchise Tax, which mostly accounted for year-to-year, and was roughly $1 million, and the City was only seeing $850,000 in the Franchise Tax across all categories.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

- Page 88 of Page 374 of the agenda packet, noted the sales tax breakdown was unclear for the breakdown for all categories.
- Page 72 of Page 374 of the agenda packet, noted the Strategic Plan ended in 2025 and asked if there were plans for an update.

PUBLIC COMMENTS CLOSED
In response to the Mayor, Finance Director Guillory explained Vehicle Impact Fees were being collected but not allocated and had been included in the budget document in the summaries. Per year, approximately $1.2 million had been collected.

Mayor Pro Tem Murphy commented he had seen a lot of cities across the state talk about the ongoing real estate capital world, where cities were realizing how much development and land they had which was not being used, and were selling off their properties that were vacant. He understood the City of Pinole had done that in the last couple of years and asked in alignment with the LTFF, what was a reasonable approach to that in terms of new numbers. He asked how the City could better set up those conversations if they had not already.

Interim City Manager Evans was aware of the vacant lot across from the U.S. Post Office, and looking at opportunities for properties the City owned and leveraging those were being considered. He had spoken to a developer about the Faria House property and there could be interest there, which would be part of a follow-up analysis to be brought to the City Council for consideration.

In response to the Mayor Pro Tem, Finance Director Guillory clarified the Sewer Enterprise Fund reflected a decrease in the capital projects from last year to this year, to the coming fiscal year, and the way the projects were accounted for. In the past, they were budgeted all five years of the CIP, for sewer related projects in one fiscal year to the tune of $29 million. Moving forward, they were looking at the CIP and determining which projected to fund annually through the budget process, as opposed to funding the full five years’ worth of projects, particularly when they knew they would have projects that would not be completed in the upcoming fiscal year.

The Public Works Department had assessed projects in various phases, with those upcoming in the next fiscal year and staff budgeted to that level, as opposed to covering all five years in one year. That change would not impact the General Fund. The Sewer Enterprise Fund was selfsustaining and all of the projects could be fully funded with the ongoing annual revenues, in addition to the accumulated fund balance. Also, the Associate Civil Engineer position, which was currently vacant, was budgeted 100 percent from the Sewer Enterprise Fund and would not be impacted by the three percent budget reduction scenario.

Council member Martinez-Rubin recognized reductions could not be uniform across all Departments because of the different consequences based on increases or decreases in any given Department budget. Having said that, while not being arbitrary and what she believed was a pattern of usage, she offered a motion to decrease the City Council Travel and Training Budget by 45 percent from $64,130 to $35,272, which would allot an equal amount to every Council member at $7,054.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Council member Martinez-Rubin stated by doing so, the City would end up with a savings of $35,272 that could be allotted elsewhere and an amount that could be used in the next fiscal year in a way that had greater impact than simply the reduction of training opportunities, and which still left options for Council members to consider what kinds of educational or training events they may attend.

Council member Toms seconded the motion.

On the motion, Council member Sasai commented of the three, six and ten percent budget reduction scenarios, he was curious about the fixation on the City Council Travel and Training Budget year after year. This was his fourth year on the City Council, he had been attending almost all LCC events and had the opportunity to meet with state leaders and participate in other training opportunities as part of the City Council Travel and Training Budget, and he was frustrated to hear this every year.

Council member Sasai offered a substitute motion to reduce the City Council Travel and Training Budget to zero and eliminate the entire budget.

Mayor Pro Tem Murphy asked about the savings total if the City Council Travel and Training Budget were to be eliminated, but which he understood was also associated with associations and memberships. He asked staff whether they could explore pulling back from all of that and identify what amount could be saved in travel, training and memberships. He seconded the substitute motion.

Mayor Pro Tem Murphy commented that while he understood the City Council Travel and Training Budget was not tied to memberships and associations, the use of the funds had been tied to conferences by associations, which the Council had used from its travel and training budget in the past, and where the Council oftentimes attended dinners with other Council members or events with state representatives, as examples. He again asked about the costs of the memberships to the budget annually and the costs of the travel and training budget.

Finance Director Guillory advised she would have to review the budget. For travel and training, the City Council received $12,000 per Council member, with the Mayor an additional allocation of $600, with the total around $64,000 for travel and training, but she was unsure of the membership costs at this time without reviewing the budget.

Mayor Pro Tem Murphy noted there would be savings as well if the City Council were to reduce involvement in memberships. He reiterated Council members traveled to attend conferences for professional development of memberships they held as a City agency and what staff was doing as well. If Council member Sasai was open to amending his motion, he would like staff to explore both the elimination of the travel and training budget for the City Council and extend that to the memberships of the places in which the travel and training budget was being spent. He suggested the City Council should see that cost savings as a package, which would be an excellent cost savings.

Council member Sasai understood the LCC, like the Contra Costa Mayors Conference memberships, were not included in the travel and training budget, and were different line items.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Council member Sasai stated when tying the expenses of travel and training to actual conferences, he was referencing line items under the City Council budget, which had shown the City was paying separately for the LCC East Bay Division membership meetings, a separate expense from the City Council travel and training budget. The City Council could still reap the benefits from the memberships the City paid for as long as they were still within the East Bay Division membership meetings and still benefitted from those briefings.

Finance Director Guillory advised the total for memberships and dues was $23,485 in addition to $64,000 for the City Council Travel and Training budget.

As to the annual dues to the Bay Front Chamber of Commerce, when asked by the Mayor Pro Tem, Community Development Director Whalen understood the membership fee was between $1,500 and $2,000.

ACTION: Motion by Council members Sasai/Toms to Extend the City Council meeting to 11:30 p.m.

Vote: Passed 5-0
Ayes: Tave, Murphy, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: None
Mayor Pro Tem Murphy understood the cost savings would be around $65,000. As the maker of the substitute motion, he asked Council member Sasai whether it would be possible to amend the motion, and recommend staff return with information in the next process before the cut was made, with staff to review all memberships and consider more possible savings.

Council member Sasai stated his motion was only for the City Council Travel and Training Budget and had not included memberships. He would be happy to entertain a motion on the memberships, but his substitute motion was only on the City Council Travel and Training Budget at this time.

Council member Toms suggested the second on the substitute motion could be withdrawn if the Mayor Pro Tem wanted the item to be brought back. She clarified the previous City Council Travel and Training Budget was $4,500 per Council member per year. In 2025, she suggested any time a Council member attended a Mayors Conference or an East Bay Division meeting that be counted in the travel and training, because many times it added to the top and was not allocated to a member of the Council individually. The City Council Travel and Training Budget had almost been tripled from $4,500 and she was proposing it go back to $4,500.

In response to the Mayor, Finance Director Guillory explained if the City Council Travel and Training Budget funds were not used, they would not roll over into the next year, they would have to be re-budgeted with the funds going into the Fund Balance.

Council member Sasai hoped to reduce the budget to zero for the City Council Travel and Training Budget.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Council member Sasai reported he had met with Congressman Garamendi in D.C. on two occasions related to budget asks that City staff had put together, and found the value of being face to face to detail how the budget asks may benefit the community, and he also advocated in D.C. over the past year for public safety funding to keep residents safe during community events.

While Congressman Garamendi had an office in the City of Richmond, and while there was validity to that point, they needed to be consistent as well when meeting with State elected officials.

Assemblymember Wicks had a District Office in Oakland and Senator Arreguín a District Office in Richmond, which were easily accessible, and those efforts would not be lost if moving forward with this motion and having one-on-one meetings with the electeds would be beneficial rather than meeting with other representatives at the same time.

Council member Sasai added that he found there were meaningful training opportunities through the LCC and National League of Cities, but the materials and literature from those sessions could be provided and one did not have to attend in person to get that information. He reiterated his substitute motion given the structural deficit involved where a decision had to be made.

ACTION: Motion by Council member Sasai/Mayor Pro Tem Murphy for the City Council Travel and Training Budget to go to zero.

Vote: Passed 3-2
Ayes: Tave, Murphy, Sasai
Noes: Martinez-Rubin, Toms
Abstain: None

Absent: None
Mayor Pro Tem Murphy clarified with the Interim City Manager that staff would return with information on service level impacts at the three, six and ten percent budget reduction scenarios as well as outlining how to achieve that aim should the City Council want to move forward more immediately or ramp up over the next several months.

Mayor Tave preferred to consider reductions more than three percent, and while he recognized there would be impacts, based on the subsidies the City provided, as outlined in the PowerPoint presentation, such as the Youth and Swim Center, a three percent reduction would impact the Swim Center more than the Youth Center and Tiny Tots. He would like more information on what was possible with the programs. He understood the Swim and Youth Centers and the Tiny Tots programs were highly subsidized programs and he would like to see if there was a way to work with the operators of the programs to determine a better way to generate additional revenue or consideration of leasing opportunities. He recognized the lion’s share of the subsidies were administrative, the Senior Center and the Recreation Fund, which programs he hoped staff would evaluate further.

Mayor Tave agreed that energy costs was another thing that needed to be looked at with the use of light emitting diode (LED) lights a huge savings on a month-to-month basis that could be realized straight away. He hoped those tactics could be used to reduce the budget. He otherwise would like to see Requests for Proposals (RFPs) out for roads since the summer period was the window to get work done, and whatever resources were needed would make an impact for the citizens of Pinole, which was his priority for this budget cycle.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Mayor Pro Tem Murphy would also like staff to bring back an assessment of all Department memberships, the costs, the must haves and what was liked to have, and he was uncertain whether staff had considered the mandates of the association memberships the City was required to be a part of, and identify what were nice to haves. He would like to see comparatives from each Department at the next budget session.

B. Preliminary Proposed Five-Year Capital Improvement Plan for Fiscal Year 2026/27 through Fiscal Year 2030/31. Action: Receive a Report (Heba El-Guindy) Mayor Tave recommended the item be continued to the next regularly scheduled City Council meeting.

ACTION: Motion by Mayor Tave/ to continue the Preliminary Proposed Five-Year Capital Improvement Plan for Fiscal Year 2026/27 through Fiscal Year 2030/31, to the next regularly scheduled City Council meeting.

Vote: Passed 5-0
Ayes: Tave, Murphy, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: None

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.

Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Anthony Vossbrink echoed the comments made by previous speakers during the first Citizens to be Heard that citizens of Pinole vote No on Measure D, with most of the reasons and basis having been addressed. Given the City’s financial situation and with the City facing a $4.2 million plus deficit, moving forward, he would like to see the City Council and the Mayor spend more time and emphasis fixing the budget and the City’s financial situation. He also found it odd for one reason or another that over the past few months, some members had been absent during the Finance Subcommittee meetings, with a meeting either canceled or postponed, absent public notice until the last minute, which was not a good look for those Council members who served on the Subcommittee. He also asked that his requests over the past several meetings and months to improve security at Bay Front Park, which had been ignored with no response from any Council member or City staff member, be considered.

In response to the member of the public, who asked about the use of pesticides/herbicides in City parks, Mr. Vossbrink commented he had addressed that issue years ago and could provide answers to the speaker’s questions. He agreed that issue be included on a future agenda for discussion.

Pinole City Council Regular Meeting
Minutes – May 5, 2026

Given the speaker’s time had expired, Mayor Tave suggested if the speaker had any additional comments he could email City staff.

City Attorney Casher advised the Mayor may adjourn the regular meeting and let everyone go home and then convene to Closed Session and report out, if there was a report at the next City Council meeting.

14. ADJOURN to the Regular City Council Meeting of May 19, 2026 in Remembrance of Amber Swartz and CONVENE to a Closed Session for Item 4B.

At 11:15 p.m., Mayor Tave adjourned to a Regular City Council Meeting of May 19, 2026 in Remembrance of Amber Swartz and convened to a Closed Session for Item 4B.

Submitted by:
_________________________________
Heather Bell-Spears CMC
City Clerk
Approved by City Council:

CITY COUNCIL
REPORT 9.C.

DATE: MAY 19, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Lilly Whalen, Community Development Director, 510-724-9832, [email protected]
SUBJECT: ADOPT RESOLUTION EXTENDING EARLY ENROLLMENT FEE WAIVER

PERIOD FOR THE RESIDENTIAL HEALTH & SAFETY RENTAL

INSPECTION PROGRAM

RECOMMENDATION
Adopt a resolution extending the Early Enrollment Fee Waiver period for the Rental Housing program through June 30, 2026

BACKGROUND
On March 3, 2026, the City Council approved Resolution No. 2026-15 (Attachment B), which established an Early Enrollment Fee Waiver for the Residential Health & Safety Rental Inspection Program. With an anticipated launch date of April 1 for the new system, the waiver was intended to apply from April through May 2026 to encourage early participation and support program rollout.

REVIEW AND ANALYSIS
Program implementation has been slightly delayed, with the official launch occurring on May 4, 2026. As a result, the originally approved waiver period does not provide the full intended twomonth enrollment window.

Extending the waiver period through June 30, 2026 maintains the original policy intent by allowing a full two-month opportunity for property owners to enroll without the enrollment fee.

This adjustment supports early compliance and a smooth program launch.

FISCAL IMPACT
As discussed in the staff report for March 3, 20261, the temporary extension of the enrollment fee waiver will be supported by existing program funds and does not impact the General Fund. 1 https://pinoleca.portal.civicclerk.com/event/981/files/report/827

ATTACHMENTS

A. Resolution
B. 2026-15 CC Resolution Approving Amendments to the Residential Health and Safety Administrative Regulations

RESOLUTION NO. 2026-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, APPROVING AN AMENDMENT TO THE

RESIDENTIAL HEALTH AND SAFETY ADMINISTRATIVE REGULATIONS TO

EXTEND THE EARLY ENROLLMENT FEE WAIVER PERIOD
WHEREAS, on March 3, 2026 the City Council adopted Resolution No. 2026-15 establishing an Early Enrollment Fee Waiver for the Residential Health & Safety Rental Inspection Program for the period of April 1, 2026 through May 31, 2026; and WHEREAS, on March 3, 2026 staff anticipated that the program launch would begin April 1, 2026; and
WHEREAS, the program launch occurred on May 4, 2026; and WHEREAS, the City Council desires to maintain the original intent of providing a two-month waiver period to encourage early enrollment and facilitate a smooth program rollout.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole as follows:

SECTION 1. The last sentence in Section 12 of Resolution No. 2026-15, Exhibit A, as incorporated herein (“Early Enrollment Fee Waiver) is hereby amended to read as follows:

The City will waive the enrollment fee for properties that complete enrollment between May 4 and June 30, 2026.

SECTION 2. All other provisions of Resolution No. 2026-15 shall remain in full force and effect.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 19th day of May, 2026 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 19th day of May, 2026.
______________________________________
Heather Bell-Spears, CMC
City Clerk

CITY COUNCIL
REPORT 9.D.

DATE: MAY 19, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: FY 2025/26 THIRD QUARTER FINANCIAL REPORT

RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2024/25 Third Quarter Financial Report.

BACKGROUND
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.

The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes staff to expend the City’s limited financial resources. As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.

The Third Quarter Financial Report (Attachments A and B) covers financial activity through the third quarter of FY 2025/26, ending March 31, 2026. It provides preliminary year-end projections.

REVIEW AND ANALYSIS
At its meeting on June 17, 2025, the City Council adopted the FY 2025/26 Operating and Capital Budget. The FY 2025/26 budget is a status quo budget, meaning that the revenue sources and service and staffing levels included in the budget are similar to those included in the prior year’s budget. The City remains in a stable financial position and is able to fund its operating and capital expenditures through annual, recurring funding sources. The budget does include the use of unassigned fund balance (residual, unrestricted funds) primarily for several one-time, City Council-directed initiatives, which is an acceptable use of unrestricted funds.

The Third Quarter Financial Report includes a detailed analysis of budget-to-actuals from July 1, 2025 to March 31, 2026. At this point in the fiscal year, most revenues and expenditures are expected to be at 75% of budget, although this may vary based on the timing of certain receipts and spending trends.

Overall, revenues and expenditures are generally tracking as expected, and staff is not

recommending any budget adjustments across various City funds at this time.

Attachment A outlines and explains third quarter financial activity and includes relevant historical data. Attachment B provides a financial summary of the FY 2025/26 budget, actual revenue and expenditures, and the estimated beginning and ending fund balance for each City fund.

FISCAL IMPACT
There is no fiscal impact associated with receiving this report. Staff is not proposing any budget adjustments at this time.

ATTACHMENTS
A. FY 2025-26 Third Quarter Financial Report
B. FY 2025-26 Third Quarter Financial Report Summary by Fund

0 City of
Pinole
Prepared by Finance Department
May 19, 2026
FY 2025/26 Third Quarter
Financial Report

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FY 2025/26 Third Quarter Financial Report
Table of Contents
1 Table of Contents
Introduction.................................................................................................................................3 General Fund Overview ................................................................................................................4 General Fund Revenue.................................................................................................................6 Sales Tax ..............................................................................................................................7 Property Tax..........................................................................................................................9 Utility Users’ Tax .................................................................................................................10 Intergovernmental Tax.........................................................................................................11 Franchise Tax......................................................................................................................12 Transient Occupancy Tax (TOT) ...........................................................................................13 Business License Tax ..........................................................................................................14 Public Safety Charges .........................................................................................................15 Other Revenue....................................................................................................................16 Transfers In.........................................................................................................................16 General Fund Expenditures ........................................................................................................17 Salaries and Wages.............................................................................................................19 Employee Benefits ..............................................................................................................20 Professional and Administrative Services.............................................................................21 Other Operating Expenses...................................................................................................21 Materials and Supplies........................................................................................................21 Interdepartmental Charges .................................................................................................22 Asset/Capital Outlay...........................................................................................................22 Debt Service .......................................................................................................................22 Transfers Out......................................................................................................................22 Non-General Funds....................................................................................................................23 Special Revenue Funds ..........................................................................................................23 Gas Tax Fund (Fund 200) .....................................................................................................23 Public Safety Augmentation Fund (Fund 203) .......................................................................23 Supplemental Law Enforcement Services Fund (Fund 206)...................................................24 NPDES Storm Water Fund (Fund 207) ..................................................................................24 Recreation Fund (Fund 209) ................................................................................................24 Building and Planning Fund (Fund 212) ................................................................................25 Refuse Management Fund (Fund 213)..................................................................................25

FY 2025/26 Third Quarter Financial Report
Table of Contents
2 Solid Waste Fund (Fund 214)...............................................................................................26 Measure J Fund (Fund 215)..................................................................................................26 Development Growth Impact Fund (Fund 276) .....................................................................26 Housing Assets for Resale Fund (Fund 285)..........................................................................27 Lighting and Landscape District Fund (Fund 310) .................................................................27 Capital Project Funds .............................................................................................................27 City Street Improvement Fund (Fund 325)............................................................................27 Arterial Streets Rehabilitation Fund (Fund 377) ....................................................................28 Enterprise Funds ....................................................................................................................28 Sewer Enterprise Fund (Fund 500) .......................................................................................28 Cable Access TV Fund (Fund 505)........................................................................................28 Information Systems Fund (Fund 525)..................................................................................29 Financial Summary by Fund .......................................................................................................30

FY 2025/26 Third Quarter Financial Report
Introduction
3 Introduction
The quarterly financial report is intended to provide the City Council, City staff and management, and the community with a general update on the financial activities and condition of the City.

The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources.

As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.

The Third Quarter Financial Report details financial activity through the third quarter of the FY 2025/26, July 1, 2025 through December 31, 2025. It also provides projected year-end results.

The City’s full budget document, FY 2025/26 Operating and Capital Budget, and other financial reports, can be found on the City’s website at https://www.pinole.gov/financialreports/.

FY 2025/26 Third Quarter Financial Report
General Fund Overview
4 General Fund Overview
The FY 2025/26 budget is a status quo budget, meaning that the revenue sources and service and staffing levels included in the budget are similar to those included in the prior year’s budget. The City remains in a stable financial position and is able to fund its operating and capital expenditures through annual, recurring funding sources. While the City’s budgeted revenues are sufficient to fund its current expenditures, the City does not have the capacity to fund any additional significant ongoing expenditures beyond budgeted amounts.

At its meeting on June 17, 2025, the City Council adopted the FY 2025/26 budget, which is structurally balanced with revenues and expenditures totaling 31.5 million. The budget includes the use of unassigned fund balance (residual, unrestricted funds) from the General Fund (including Measure S 2006 and 2014), primarily to support several one-time, Councildirected initiatives and capital projects. This is an appropriate use of unrestricted funds and totals $1.3 million, as shown in the tables below.

FY 2025/26 Third Quarter Financial Report
General Fund Overview
5 Breakdown of One-Time Initiatives and Capital Projects Funded by General Fund Unassigned Fund Balance
Additionally, the City maintains a separate General Reserve Fund, which is required by the City’s Cash Reserve Policy to maintain a reserve balance equal to 25% of total ongoing General Fund operating expenditures. The General Reserve fund balance is projected to end the fiscal year with a balance of approximately $7.8 million.

The City is projecting to close FY 2025/26 with revenues totaling $31.8 million and expenditures totaling $33.1 million, and an estimated ending fund balance of $4.5 million.

The table below summarizes the General Fund budget to actuals for the third quarter. Staff is not recommending any budget adjustments at this time.

Department Description Amount
Community Development/
Economic Development Advertising (gen and industry-specific) $ 2,000 Community Development/
Economic Development Business Development/Community Help Reserve 10,000 Community Development/
Economic Development Revitalization Reserve 10,000
Finance Fee Study and Cost Allocation Plan 20,000
Finance Grant Consulting 16,000
Human Resources Executive Team Development/Retreat 10,000 Police CERT Program Supplies 20,000
Police Alex Clark Room Transformation 2,000
Public Works Active Transportation Plan 30,000
Public Works On-call Consultants for Capital Projects 75,000 Public Works IN1703 Storm Drain Master Plan 273,937
Total One-Time Initiatives 468,937
Public Works RO2401 Road Maintenance Repairs 350,000
Public Works FA2501 Zero-Emission Vehicle/EV Charging Infrastructure 75,000 Public Works RO1710 San Pablo Ave. Bridge Over BNSF Railroad 100,000 Public Works SW2401 Storm Drain Creek Discharge Improvements 120,000 Public Works SW2501 Stormwater Upgrade & Trash Capture 150,000 Total Capital Improvement Projects 795,000
Total One-Time Items and Capital Improvement Projects $ 1,263,937 General Fund (including
Measure S 2006 and 2014, and
Measure I 2024)
FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
FY 2025/26
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Revenues $ 31,537,898 $ 31,537,898 $ - $ 31,537,898 $ 17,090,316 $ 17,090,316 54% $ 31,870,258 Expenditures 32,801,047 33,084,045 - 33,084,045 21,649,750 21,876,333 66% 33,091,476 Net surplus/deficit (1,263,149) (1,546,147) - (1,546,147) $ (4,559,434) $ (4,786,015) (1,221,218) Beginning Fund Balance 5,746,650 5,746,650 5,746,650 5,746,650 Ending Fund Balance $ 4,483,501 $ 4,200,503 $ 4,200,503 $ 4,525,432 Page 73 of 289 FY 2025/26 Third Quarter Financial Report
General Fund Revenue
6 General Fund Revenue
The City Council authorized General Fund revenues of $31,537,898 for FY 2025/26. Actual revenues forthe third quarter totaled $17,090,316, or 54% of the budget. As the third quarter represents approximately 75% of the fiscal year, actual revenues are expected to be around 75% of the annual budget. However, variations may occur due to the timing of certain receipts. The table below summarizes General Fund revenue activity for the third quarter.

The following section provides detailed explanations of third quarter financial activities for each revenue category, as well as historical trend data.

Category FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
% of Amended
Budget
Projected
Year-End
Property Taxes $ 6,698,790 $ 6,698,790 $ - $ 6,698,790 $ 2,280,109 34% $ 6,698,790 Sales and Use Taxes 4,567,189 4,567,189 - 4,567,189 3,031,839 66% 4,567,189 Sales and Use Taxes - Measure S 2006 2,599,000 2,599,000 - 2,599,000 1,655,743 64% 2,599,000 Sales and Use Taxes - Measure S 2014 2,599,000 2,599,000 - 2,599,000 1,655,884 64% 2,599,000 Sales and Use Taxes - Measure I 2024 2,599,000 2,599,000 - 2,599,000 1,647,157 63% 2,599,000 Utility Users Tax 2,345,000 2,345,000 - 2,345,000 2,030,205 87% 2,345,000 Franchise Taxes 850,000 850,000 - 850,000 417,877 49% 850,000 Other Taxes: TOT 400,000 400,000 - 400,000 213,323 53% 400,000 Other Taxes: Business License 476,172 476,172 - 476,172 448,341 94% 476,172 Intergovernmental Taxes 2,513,149 2,513,149 - 2,513,149 1,258,382 50% 2,513,149 Public Safety Charges 1,861,497 1,861,497 - 1,861,497 1,533,045 82% 1,861,497 Total Other Revenue 793,656 793,656 - 793,656 918,411 116% 1,126,016 Revenue Total: 28,302,453 28,302,453 - 28,302,453 17,090,316 60% 28,634,813 Transfer In from Pension/OPEB Trust 3,235,445 3,235,445 3,235,445 - 0% 3,235,445 Revenue/Sources Total: $ 31,537,898 $ 31,537,898 $ - $ 31,537,898 $ 17,090,316 54% $31,870,258 Page 74 of 289 FY 2025/26 Third Quarter Financial Report
General Fund Revenue
7 Sales Tax
Sales Tax is the City’s largest general revenue stream at 39% of total General Fund revenues.

The City’s 10.25% sales tax is levied on taxable sales, and the City receives 1% for the standard Bradley Burns Sales Tax and 0.5% from each of the three local sales tax measures.

This category includes the main General Fund ($4,567,189), Measure S 2006 ($2,599,000), Measure S 2014 ($2,599,000), and Measure I 2024 ($2,599,000). For the third quarter, sales tax receipts totaled $7,990,623, or 64% of the budget. This amount reflects collections from the months of July through February 2026. There is typically a two-month lag between sales activity and remittance to the City.

City staff meet quarterly with the sales tax consultant, HdL, to review updates on the prior quarter’s sales tax performance. Highlights from the most recent update for the period July through December 2025 include:
• Overall gross sales tax receipts were flat compared to the same period in 2024; after adjusting for reporting modifications, actual sales were up 3%. • Service station receipts appeared higher compared to the same period in 2024; however, this increase reflects the re-opening of a previously-closed following remodeling. Fuel prices overall were below the levels of late 2024. • Restaurant options expanded over the previous twelve months, booting revenues in the casual dining and quick-service restaurants sector
• Holiday online shopping rose steadily and pool allocations grew by 5%. • General consumer goods netted a 1% increase.
• The Measure Ss and Measure I were all boosted by better online sales and dining out receipts.
• Net of anomalies, taxable sales for the Bay Area improved by 2.5%.

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
8 FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 9,613,625 9,328,351 9,430,219 10,065,999 7,990,623 12,364,189 Q4 2,322,856 2,307,279 2,425,993 3,146,670
Q3 2,428,400 2,387,064 2,360,669 2,209,133 1,659,195
Q2 2,502,822 2,341,406 2,338,691 2,575,405 3,315,884
Q1 2,359,547 2,292,602 2,304,865 2,134,791 3,015,545
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
$12,000,000
$13,000,000
Sales Tax

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
9 Property Tax
Property Tax is the City’s second largest revenue stream at 21% of total General Fund revenues. It is comprised of four segments – secured, unsecured, supplemental, and transfer tax. The largest segment is the secured property tax. It is received in three installments in December (55%), April (40%), and June of each year (5%). Secured property tax revenue includes the basic 1% property tax. For the third quarter, revenue totaled $2,280,109, or 34% of the budget. The third quarter came in lower than usual because property tax revenue from the former Successor Agency has not yet been received. Due to the process to close out the agency, this revenue is expected in June.

Between January and March 2026, there were 21 single family residential sales in Pinole. The median price was $700,000 and reflects an 8.2% decrease compared to the previous quarter and a 9.47% decrease compared to the same period in 2025.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 4,307,208 5,055,790 5,948,810 6,209,280 2,280,109 6,698,790 Q4 1,492,871 2,060,252 2,816,214 2,925,567
Q3 1,221,885 1,311,320 1,351,164 16,223 352,201
Q2 1,564,444 1,670,279 1,765,376 3,212,512 1,890,980
Q1 28,007 13,939 16,056 54,977 36,929
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
Property Tax

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
10 Utility Users’ Tax
Utility Users’ Tax (UUT) of 8% is levied on telecommunication, electricity, gas, and prepaid mobile telephones. For the third quarter, UUT revenue totaled $2,030,205, or 87% of the budget. Actuals are trending slightly higher in the electricity and gas segments.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 2,063,773 2,312,830 2,445,715 2,657,156 2,030,205 2,345,000 Q4 471,356 572,657 581,069 611,163
Q3 622,765 699,442 714,965 763,370 743,264
Q2 493,892 520,972 596,338 638,050 635,277
Q1 475,760 519,759 553,343 644,573 651,665
$(100,000)
$100,000
$300,000
$500,000
$700,000
$900,000
$1,100,000
$1,300,000
$1,500,000
$1,700,000
$1,900,000
$2,100,000
$2,300,000
$2,500,000
$2,700,000
Utility Users' Tax

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
11 Intergovernmental Tax
Intergovernmental Tax is comprised of the Motor Vehicle License Fee (VLF), which is the City’s share of motor vehicle license fees levied, collected, and apportioned by the State.

This category also includes the Homeowners Property Tax Relief ($30,000), which is a reimbursement from the State to offset loss of property tax for the state-imposed homeowner exemption. The VLF revenue is received in equal installments in December and June. For the third quarter, revenue totaled $1,258,382, or 50% of the budget.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 2,079,739 2,219,137 2,319,153 2,431,824 1,258,382 2,513,149 Q4 1,028,682 1,099,865 1,147,883 1,214,314
Q3 22,376 19,408 23,388 29,855
Q2 1,028,682 1,099,865 1,147,883 1,187,655 1,229,433
Q1 - - - - 28,949
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
$2,200,000
$2,400,000
$2,600,000
Intergovernmental Tax

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
12 Franchise Tax
Franchise Tax is levied on gas (1%), electricity (2%), cable (5%), and refuse. For the third quarter, revenue totaled $417,877, or 49% of the budget. The amount reflected includes cable and refuse revenue only. Revenue from the remaining segments—gas and electricity—is received later in the fiscal year.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 788,146 813,494 901,208 910,745 417,877 850,000
Q4 332,661 322,641 402,957 403,529
Q3 157,804 165,387 167,826 171,030 108,000
Q2 149,190 162,326 167,133 169,109 153,734
Q1 148,492 163,140 163,292 167,075 156,143
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Franchise Tax

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
13 Transient Occupancy Tax (TOT)
Transient Occupancy Tax (TOT), also known as the “hotel tax,” is levied at 10% on persons staying 30 days or less in a motel or lodging facility within City limits. For the third quarter, revenue totaled $213,323, or 53% of the budget. Actual revenue is lower due to outstanding receipts.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 487,687 456,288 401,499 322,889 213,323 400,000
Q4 130,974 114,768 105,338 69,068
Q3 105,958 101,466 96,822 66,229 63,353
Q2 114,050 106,897 87,439 64,364 58,375
Q1 136,705 133,158 111,900 123,228 91,595
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Transient Occupancy Tax

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
14 Business License Tax
Business License Tax is assessed on all businesses doing business within City limits. For the third quarter, revenue totaled $448,341, or 94% of the budget. The bulk of this revenue is received in December and January through annual business license renewals.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 441,779 438,329 464,672 486,344 448,341 476,172
Q4 38,852 42,421 34,119 28,693
Q3 223,061 287,509 263,646 293,428 228,182
Q2 135,421 86,522 145,533 141,476 203,683
Q1 44,445 21,876 21,374 22,747 16,476
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Business License Tax

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
15 Public Safety Charges
Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. For the third quarter, actual receipts were $1,533,045, or 82% of the budget. The first quarter amount was higher because it included a reconciliation payment based on actual usage from the prior fiscal year.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 1,447,934 1,568,849 1,803,884 1,960,443 1,533,045 1,861,497 Q4 353,105 368,748 415,192 457,762
Q3 353,105 368,748 415,192 457,184 491,689
Q2 353,105 368,748 415,192 457,486 492,377
Q1 388,620 462,606 558,308 588,009 548,980
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
Public Safety Charges

FY 2025/26 Third Quarter Financial Report
General Fund Revenue
16 Other Revenue
Other revenue includes permits, fees, fines and forfeitures, rental income, proceeds from the sale of property, interest income, and grants. All revenues in this category totaled $918,411, or 116% of the budget. Actual revenues are trending higher, primarily driven by encroachment permits, grantreimbursements for past storm damage, and reimbursements from insurance related to damage recovery.

Transfers In
The transfer in comes from the Pension and Other Post-Employment Benefits (OPEB) Trust to offset the increase in pension and OPEB costs in the General Fund. The anticipated amount of the transfer is $3,235,445. The actual amount will be determined and processed at year-end.

FY 2025/26 Third Quarter Financial Report
General Fund Expenditures
17 General Fund Expenditures
The City Council originally authorized General Fund expenditures of $32,801,047 for FY 2025/26. Several adjustments were approved in the first and second quarters, resulting in a revised budget of $33,084,045. For the third quarter, expenditures including encumbrances totaled $21,876,333, or 66% of the budget. As the third quarter represents approximately 75% of the fiscal year, actual expenditures are expected to be around 75% of the annual budget. However, variations may occur due to the timing of certain disbursements. The tables below summarize General Fund expenditure activity for the fiscal year.

Below are explanations of expenditure variances exceeding the 75% threshold, by department.
• City Manager- expenditures exceeded the threshold primarily due to salary costs and compensated leave payouts.
• City Attorney - expenditures consist of two subcategories—attorney services and reimbursements (credits) from other department and funds, such as the Sewer Enterprise Fund. The table above presents the net amount. The higher percentage is primarily due to delayed reimbursements from other departments and funds for legal services provided; credits have been recorded through January. • Finance – expenditures exceeded the threshold primarily due to professional services costs, including the annual software subscription and a one-time extension of the grant consultant contract, which expired in December.

Department FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
FY 2025/26
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
City Council $ 252,450 $ 252,450 $ - $ 252,450 $ 130,815 $ 130,815 52% $ 252,450 City Manager 535,563 525,938 - 525,938 443,975 443,975 84% 525,938 City Clerk 733,895 733,895 - 733,895 574,220 574,220 78% 733,895 City Treasurer 9,990 9,990 - 9,990 6,422 6,422 64% 9,990 City Attorney 305,965 305,965 - 305,965 375,112 375,112 123% 305,965 Finance Department 1,025,744 1,058,744 - 1,058,744 841,916 841,916 80% 1,066,176 Human Resources 965,908 979,223 - 979,223 691,273 691,273 71% 979,223 Non-Departmental 5,128,503 5,128,503 - 5,128,503 2,139,895 2,139,895 42% 5,128,503 Police Department 12,758,655 12,758,655 - 12,758,655 8,992,619 9,104,741 71% 12,758,655 Fire Department 6,742,965 6,742,965 - 6,742,965 5,210,613 5,210,613 77% 6,742,965 Public Works 3,283,599 3,461,275 - 3,461,275 1,759,807 1,868,647 54% 3,461,275 Community Development 610,142 678,774 - 678,774 322,738 328,358 48% 678,774 Community Services 447,667 447,667 - 447,667 160,345 160,345 36% 447,667 Expenditure Total: $ 32,801,047 $ 33,084,045 $ - $ 33,084,045 $ 21,649,750 $ 21,876,333 66% $ 33,091,476 Category FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustment
s
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
FY 2025/26
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Salaries & Wages $ 10,526,279 $ 10,512,964 $ 10,512,964 $ 7,846,670 $ 7,846,670 75% $ 10,512,964 Benefits 8,178,351 8,178,351 8,178,351 6,170,872 6,170,872 75% 8,178,351 Professional/Admin Services 9,382,408 9,497,355 9,497,355 6,654,552 6,703,685 71% 9,504,786 Other Operating 378,156 378,156 378,156 284,788 284,788 75% 378,156 Materials and Supplies 184,998 184,998 184,998 146,923 146,923 79% 184,998 Interdepartmental Charges (665,537) (634,171) (634,171) (397,022) (397,022) 63% (634,171) Asset/Capital Outlay 986,440 1,136,440 1,136,440 141,986 319,436 28% 1,136,440 Debt Service 653,545 653,545 653,545 650,981 650,981 100% 653,545 Transfers Out 3,176,407 3,176,407 3,176,407 150,000 150,000 5% 3,176,407 Expenditure Total: $ 32,801,047 $ 33,084,045 $ - $ 33,084,045 $ 21,649,750 $ 21,876,333 66% $ 33,091,476 Page 85 of 289 FY 2025/26 Third Quarter Financial Report
General Fund Expenditures
18 Below are explanations of expenditure variances exceeding the 75% threshold, by category. • Materials and supplies - expenditures were slightly higher at 79%, primarily due to maintenance supply purchases, which do not follow a straight-line spending pattern. • Debt service - expenditures were 100% of the budget due to the annual payment of the 2006 Pension Obligation Bonds made at the beginning of the fiscal year.

The following section provides detailed explanations of FY 2025/26 financial activities for each expenditure category, as well as historical trend data.

FY 2025/26 Third Quarter Financial Report
General Fund Expenditures
19 Salaries and Wages
The FY 2025/26 budget includes salaries and wages based on the City’s staffing level of 117 full-time equivalents (FTEs), and salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs). The budget includes a savings factor equal to 3% of total annual salary and benefits expenditures to account for savings resulting from position vacancies. For the third quarter, salaries and wages totaled $7,846,670, or 75% of the budget.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 10,550,396 11,006,433 10,113,758 10,502,237 7,846,670 10,526,279 Q4 3,282,972 2,534,186 2,609,792 2,832,962
Q3 2,405,510 3,025,957 2,772,505 2,863,902 2,885,126
Q2 2,814,371 2,822,048 2,405,708 2,341,722 2,597,808
Q1 2,047,542 2,624,243 2,325,753 2,463,651 2,363,736
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
Salaries and Wages

FY 2025/26 Third Quarter Financial Report
General Fund Expenditures
20 Employee Benefits
Employee benefits include medical, dental, vision, pension and other post-employment benefits, workers' compensation, and other miscellaneous benefits.

The cost of retirement benefits is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation report, the most recent of which is as of July 2024. The budget reflects the net cost to the City (the required total contribution minus the employee contributions). All classic employees currently contribute the required employee contribution plus a portion of the employer’s contribution for a total of 15%.

For the third quarter, benefits totaled $6,170,872, or 75% of the budget. Expenditures in the first quarter are typically higher because the workers’ compensation insurance premium is paid in full at the beginning of each fiscal year. In addition, the third quarter costs were higher compared to the same quarter in the prior fiscal year because CalPERS payments for December through February were all recorded in February.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 6,030,608 6,884,786 6,843,938 7,573,521 6,170,872 8,178,351 Q4 1,493,949 1,556,478 1,583,218 1,816,789
Q3 1,386,804 1,643,164 1,616,513 1,783,803 2,251,265
Q2 1,850,799 1,856,854 1,796,869 1,678,685 1,497,427
Q1 1,299,057 1,828,289 1,847,339 2,294,244 2,422,179
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Employee Benefits

FY 2025/26 Third Quarter Financial Report
General Fund Expenditures
21 Professional and Administrative Services
Professional and administrative services include consulting services, legal services, temporary services, network and software maintenance, and equipment and building maintenance. Contract services with other government agencies, such as the Contra Costa County Fire Protection District (ConFire) and County animal services and library services, are also included in professional services. The majority of this category consists of the $6 million fire services contract with Confire. For the third quarter, expenditures including encumbrances totaled $6,703,685, or 71% of the budget.

Other Operating Expenses
Other operating expenses consist of gas, electricity, and telephone utilities for City facilities.

For the third quarter, expenditures totaled $284,788, or 75% of the budget.

Materials and Supplies
Materials and supplies include fuel, supplies, and maintenance materials. For the third quarter, expenditures totaled $146,923, or 79% of the budget. Actuals were slightly higher, primarily due to maintenance supply purchases, which do not follow a straight-line spending pattern.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 4,083,329 5,686,937 9,049,450 8,827,367 6,654,552 9,416,040 Q4 2,003,524 2,861,758 2,927,276 2,349,141
Q3 825,459 1,236,020 2,050,634 2,364,150 2,335,340
Q2 785,639 867,167 2,116,252 2,137,380 2,216,131
Q1 468,707 721,992 1,955,288 1,976,696 2,103,081
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
Professional & Administrative Services

FY 2025/26 Third Quarter Financial Report
General Fund Expenditures
22 Interdepartmental Charges
Interdepartmental charges include indirect costs for personnel costs allocated to other funds, information technology and legal services, and general liability insurance. For the third quarter, expenditures totaled (397,022), or 63% of the budget.

Asset/Capital Outlay
Asset/capital outlay includes non-major asset acquisition and improvements, such as computer equipment and furniture, as well as several capital projects to be funded by the General Fund unassigned fund balance. For the third quarter, asset/capital outlay expenditures including encumbrances totaled $141,986, 28% of the budget. Expenditures were low due to the timing of one-time initiatives and projects.

Each fiscal year, capital needs are assessed and prioritized through the CIP planning process. Major capital improvement projects are detailed in a separate Five-Year Capital Improvement Plan (CIP) that can be found on the City’s website at:
https://www.pinole.gov/engineering-administration/capital-improvement-plan/.

Debt Service
Debt service includes the payment of debt for the 2006 pension obligation bonds (POBs) that were issued to finance the City’s unfunded accrued actuarial liability with CalPERS. The payment is made in full at the beginning of each fiscal year through FY 2035/36. For FY 2025/26, the total payment was $650,981.

Transfers Out
Transfers out include transfers from the General Funds to other funds to support Community Services ($1,750,050), Planning and Building ($908,095), and Pinole Community Television (PCTV) operations ($367,262), and the Equipment Reserve Fund ($150,000). Transfers will be processed at year-end based on actual need, to ensure that operating funds maintain positive fund balances.

FY 2025/26 Third Quarter Financial Report
Non-General Funds
23 Non-General Funds
The following analysis outlines the financial activity for select Non-General Funds, which operate independently from the General Fund. Their sources of funding include state apportionments, property tax assessments, fees, permits, grants, and accumulated fund balance. Expenditures supported by these sources are typically restricted to designated uses.

Special Revenue Funds
Gas Tax Fund (Fund 200)
The Gas Tax Fund accounts for revenue from State excise taxes on gasoline and diesel fuel sales (referred to as the Highway Users Tax Account (HUTA)) as well as revenue from the Road Repair and Accountability Act of 2017 (SB1) (referred to as the Road Maintenance and Rehabilitation Account (RMRA)). Gas Tax Fund resources are restricted for use in the construction and maintenance of public streets. These funds support both annual operating and capital projects. For the third quarter, revenue totaled $809,208, or 76% of the budget.

There is typically a delay in the timing of when the allocation is received. Expenditures including encumbrances totaled $602,096, or 21% of the budget. Actual expenditures were primarily operating costs, including street and traffic signal maintenance and utilities; capital spending was low due to the timing of budgeted projects.

Public Safety Augmentation Fund (Fund 203)
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated by the County Auditor-Controller under Proposition 172 from the statewide 0.5% sales tax based on a share of statewide taxable sales. These funds are used for public safety personnel costs and safety equipment purchases. For the third quarter, revenue totaled $173,403, or 69% of the budget. There is typically a two-month lag between sales activity and remittance to the City. Expenditures totaled $440,272, or 72% of the budget.

Gas Tax Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Revenues $ 1,068,574 $ 1,068,574 $ 1,068,574 $ 809,208 76% $ 1,132,256 Expenditures 2,512,167 2,512,167 - 2,512,167 602,096 21% 2,512,167 Net surplus/deficit (1,443,593) (1,443,593) - (1,443,593) $ 207,112 (1,379,911) Beginning Fund Balance 2,175,570 2,175,570 2,175,570 2,175,570 Ending Fund Balance $ 731,977 $ 731,977 $ 731,977 $ 795,659 Page 91 of 289 FY 2025/26 Third Quarter Financial Report
Non-General Funds
24 Supplemental Law Enforcement Services Fund (Fund 206) The Supplemental Law Enforcement Services Fund (SLESF) accounts for funds received from the County under AB 3229, which enacted the Citizens Option for Public Safety (COPS) Program, through which the City receives $100,000 annually. In addition to the $100,000 annual payment, the City receives a Growth Allocation payment. The funds are used for personnel costs and safety equipment purchases. For the third quarter, revenue totaled $213,472, or 115% of the budget, and is trending higher due to a larger growth allocation.

Expenditures totaled $149,814, or 49% of the budget.

NPDES Storm Water Fund (Fund 207)
The NPDES Storm Water Fund accounts for assessments collected by the County via property tax bills and provided to the City for stormwater programs pursuant to the National Pollutant Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU). Revenue is received in December, April, and June through property tax assessments. For the third quarter, revenue totaled $179,216, or 71% of the budget. Expenditures totaled $284,194, or 74% of the budget, and were primarily driven by the costs to maintain the system.

Recreation Fund (Fund 209)
The Recreation Department Fund accounts for funds received from fees for participation in recreational programs. For the third quarter, program revenue was $420,801, or 73% of the budget. Expenditures were $1,668,445, or 72% of the budget. The General Fund transfer (operating subsidy) will be processed at year-end based on need.

Public Safety Augmentation Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 249,584 $ 249,584 $ 249,584 $ 173,403 69% $ 249,584 Expenditures 613,388 613,388 613,388 440,272 72% 613,388 Net surplus/deficit (363,804) (363,804) - (363,804) $ (266,869) (363,804) Beginning Fund Balance 136,597 136,597 136,597 136,597
Ending Fund Balance $ (227,207) $ (227,207) $ (227,207) $ (227,207) Supplemental Law Enforcement
Services Fund
FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 185,000 $ 185,000 $ 185,000 $ 213,472 115% $ 187,000 Expenditures 303,281 303,281 - 303,281 149,814 49% 303,281 Net surplus/deficit (118,281) (118,281) - (118,281) $ 63,658 (116,281) Beginning Fund Balance 259,977 259,977 259,977 259,977
Ending Fund Balance $ 141,696 $ 141,696 $ 141,696 $ 143,696 NPDES Storm Water Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 253,272 $ 253,272 $ 253,272 $ 179,216 71% 253,272 Expenditures 385,631 385,631 385,631 284,194 74% 385,631 Net surplus/deficit (132,359) (132,359) - (132,359) $ (104,979) (132,359) Beginning Fund Balance (333,734) (333,734) (333,734) (333,734) Ending Fund Balance $ (466,093) $ (466,093) $ (466,093) $ (466,093) Page 92 of 289 FY 2025/26 Third Quarter Financial Report
Non-General Funds
25 Building and Planning Fund (Fund 212)
The Building & Planning Fund accounts for funds received from fees and permits for building and planning services. Fees are collected to recover the cost primarily related to inspections and plan checks performed. Additionally, it accounts for funds received from various grants, including the California Energy Commission Grant, the Metropolitan Transportation Commission EV Charging Grant, and the Marin Clean Energy Grant. For the third quarter, revenue totaled $930,186, 51% of the budget. Grant revenue is received on a reimbursement basis, after expenditures have been incurred. Expenditures totaled $1,582,459, or 58% of the budget. The General Fund transfer (operating subsidy) will be processed at year-end based on need.

Refuse Management Fund (Fund 213)
The Refuse Management Fund accounts for resources received from the City’s franchise waste hauler, Republic Services, from a monthly fee imposed under AB 939 on all residential customers in Pinole. These revenues are restricted to programs and activities that promote recycling of solid waste and source reduction. For the third quarter, revenue totaled $51,143, or 77% of the budget. There is typically a delay in the timing of when the allocation is received. Expenditures totaled $107,934, or 57% of the budget.

Recreation Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues
Program Revenue $ 573,563 $ 573,563 $ - $ 573,563 $ 420,801 73% $ 573,563 Transfers In 1,750,050 1,750,050 - 1,750,050 - 0% 1,750,050 Total Revenues 2,323,613 2,323,613 - 2,323,613 420,801 18% 2,323,613 Expenditures 2,323,613 2,323,613 - 2,323,613 1,668,445 72% 2,323,613 Net surplus/deficit (0) (0) - (0) $ (1,247,644) (0)
Beginning Fund Balance (18,379) (18,379) (18,379) (18,379) Ending Fund Balance $ (18,379) $ (18,379) $ (18,379) $ (18,379) Building and Planning Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,836,137 $ 1,836,137 $ - $ 1,836,137 $ 930,186 51% $ 1,845,137 Transfers In 908,095 908,095 - 908,095 - 0% 908,095
Total Revenues $ 2,744,232 $ 2,744,232 $ - $ 2,744,232 $ 930,186 34% 2,753,232 Expenditures 2,744,232 2,744,232 - 2,744,232 1,582,459 58% 2,744,232 Net surplus/deficit (0) (0) - (0) $ (652,273) 9,000
Beginning Fund Balance (2,545,963) (2,545,963) (2,545,963) (2,545,963) Ending Fund Balance $ (2,545,964) $ (2,545,964) $ (2,545,964) $ (2,536,964) Refuse Management Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 66,060 $ 66,060 $ 66,060 $ 51,143 77% $ 66,060 Expenditures 189,710 189,710 189,710 107,934 57% 189,710 Net surplus/deficit (123,650) (123,650) - (123,650) $ (56,791) (123,650) Beginning Fund Balance (33,476) (33,476) (33,476) (33,476) Ending Fund Balance $ (157,126) $ (157,126) $ (157,126) $ (157,126) Page 93 of 289 FY 2025/26 Third Quarter Financial Report
Non-General Funds
26 Solid Waste Fund (Fund 214)
The Solid Waste Fund accounts for funds received from Republic Services from a monthly fee it assesses on customer rates for solid waste services. These funds are set aside for future capital projects. For the third quarter, revenues totaled $1,231,895, or 81% of the budget, and were primarily from the collection of the vehicle impact fee. Expenditures consisted of the City’s contribution to stabilization rate under the contract agreement and totaled $177,008.

Measure J Fund (Fund 215)
The Measure J Fund accounts for special sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program in order to receive these funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula that considers both population and road mileage. Additionally, the fund accounts for funds received from several State grants, including the Transportation Land-Use Connections (TLC) Grant, the Highway Safety Improvement Program (HSIP) Grant, and the Climate Implementation Grant. For the third quarter, revenue totaled $511,636, or 37% of the budget. Grant revenue is received on a reimbursement basis, after expenditures have been incurred. Expenditures totaled $209,681, or 18% of the budget. Actual expenditures were primarily operating costs, including personnel and dues; capital spending was low due to the timing of budgeted projects.

Development Growth Impact Fund (Fund 276)
The Development Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal and community facilities, parks, wastewater, roadways, and drainage. For the third quarter, revenue from interest was $86,097. No development impact fee revenue is expected this fiscal year as fees are now collected after Solid Waste Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 368,000 $ 1,524,000 $ 1,524,000 $ 1,231,895 81% $ 1,601,000 Expenditures 177,241 177,241 177,241 177,008 100% 177,241 Net surplus/deficit 190,759 1,346,759 - 1,346,759 $ 1,054,887 1,423,759 Beginning Fund Balance 3,306,893 3,306,893 3,306,893 3,306,893 Ending Fund Balance $ 3,497,652 $ 4,653,652 $ 4,653,652 $ 4,730,652 Measure J Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,397,257 $ 1,397,257 $ 1,397,257 $ 511,636 37% $ 1,480,459 Expenditures 1,191,732 1,191,732 1,191,732 209,681 18% 1,191,732 Net surplus/deficit 205,525 205,525 - 205,525 $ 301,955 288,727 Beginning Fund Balance 2,777,422 2,777,422 2,777,422 2,777,422 Ending Fund Balance $ 2,982,947 $ 2,982,947 $ 2,982,947 $ 3,066,149 Page 94 of 289 FY 2025/26 Third Quarter Financial Report
Non-General Funds
27 occupancy of new developments. Expenditures totaled $708,341, or 29% of the budget.

Actual expenditures were low due to the timing of budgeted capital projects, including parks, facilities, and street signals.

Housing Assets for Resale Fund (Fund 285)
The Housing Assets for Resale Fund accounts for activities associated with administering housing programs of the former Pinole Redevelopment Agency, use of Housing Set Aside funds, and the provision of affordable housing within the community. For the third quarter, revenues totaled $733,172 and were primarily from the $650,000 prohousing grant award and interest revenue. Expenditures totaled $140,214, or 41% of the budget.

Lighting and Landscape District Fund (Fund 310)
The Lighting and Landscape District Fund accounts for assessments to business property owners to maintain median lighting and landscaping within the Pinole Valley Road North and South areas. Revenue is received in December, April, and June with property tax payments.

For this fiscal year only, the assessments will be collected in a single lump sum in April and June due to it being place on the property tax bills later than usual. For the third quarter, revenue totaled $14,357, or 22% of budget. Expenditures totaled $23,075, or 27% of the budget.

Capital Project Funds
City Street Improvement Fund (Fund 325)
The City Street Improvements Fund accounts for funds used for street improvement projects. Additionally, it accounts for funds received from various grants, including the Development Growth Impact Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ - $ - $ - $ - $ 86,097 0% $ 87,817
Expenditures 2,436,000 2,436,000 2,436,000 708,341 29% 2,436,000 Net surplus/deficit (2,436,000) (2,436,000) - (2,436,000) $ (622,245) (2,348,183) Beginning Fund Balance 3,462,185 3,462,185 3,462,185 3,462,185 Ending Fund Balance $ 1,026,185 $ 1,026,185 $ 1,026,185 $ 1,114,002 Housing Assets for Resale Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 55,000 $ 55,000 $ 55,000 $ 733,172 1333% $ 740,356 Expenditures 342,961 342,961 342,961 140,214 41% 342,961 Net surplus/deficit (287,961) (287,961) - (287,961) $ 592,959 397,395 Beginning Fund Balance 8,251,071 8,251,071 8,251,071 8,251,071 Ending Fund Balance $ 7,963,110 $ 7,963,110 $ 7,963,110 $ 8,648,466 Landscape and Lighting District
Fund
FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 63,911 $ 63,911 $ 63,911 $ 14,357 22% $ 63,911 Expenditures 85,175 85,175 85,175 23,075 27% 85,175
Net surplus/deficit (21,264) (21,264) - (21,264) $ (8,718) (21,264) Beginning Fund Balance 99,053 99,053 99,053 99,053
Ending Fund Balance $ 77,789 $ 77,789 $ 77,789 $ 77,789 Page 95 of 289 FY 2025/26 Third Quarter Financial Report
Non-General Funds
28 Highway Bridge Program (HBP) Grant and the Strategic Management Planning Program (STMP) Grant. For the third quarter, revenue totaled $99,341, or 6% of the budget, and was low as grant revenue is received on a reimbursement basis, after expenditures have been incurred. Expenditures including encumbrances totaled $539,183, or 19% of the budget.

Actual expenditures were low due to the timing of budgeted capital projects.

Arterial Streets Rehabilitation Fund (Fund 377)
The Arterial Streets Rehabilitation Fund accounts for funds used for street rehabilitation projects. There were no expenditures due to the timing of budgeted capital projects.

Enterprise Funds
Sewer Enterprise Fund (Fund 500)
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the Pinole-Hercules Wastewater Treatment Plant, which serves the Pinole and Hercules areas. Revenue from charges for services are received with the property tax assessments in December, April, and June. For the third quarter, revenues totaled $5,532,728, or 42% of the budget. Expenditures totaled $8,996,808, or 24% of the budget. Actual expenditures were primarily operating costs, including personnel, materials and supplies, professional services, and utilities; capital spending was low due to the timing of budgeted projects.

Cable Access TV Fund (Fund 505)
The Cable Access TV Fund accounts for revenue received from cable franchise fees, video production and broadcast charges, and Public, Educational, and Governmental (PEG) City Street Improvement Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,685,283 $ 1,685,283 $ 1,685,283 $ 99,341 6% $ 1,685,283 Expenditures 2,907,583 2,907,583 2,907,583 539,183 19% 2,907,583 Net surplus/deficit (1,222,300) (1,222,300) - (1,222,300) $ (439,841) (1,222,300) Beginning Fund Balance 2,377,545 2,377,545 2,377,545 2,377,545 Ending Fund Balance $ 1,155,245 $ 1,155,245 $ 1,155,245 $ 1,155,245 Arterial Streets Rehabilitation Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ - $ - $ - $ - 0% $ -
Expenditures 560,960 560,960 560,960 - 0% 560,960
Net surplus/deficit (560,960) (560,960) (560,960) $ - (560,960) Beginning Fund Balance 1,253,071 1,253,071 1,253,071 1,253,071 Ending Fund Balance $ 692,111 $ 692,111 $ 692,111 $ 692,111 Sewer Enterprise Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 13,035,506 $ 13,035,506 $ 13,035,506 $ 5,532,728 42% $ 13,135,506 Expenditures 38,229,096 38,229,096 - 38,229,096 8,996,808 24% 38,229,096 Net surplus/deficit (25,193,590) (25,193,590) - (25,193,590) $ (3,464,081) (25,093,590) Beginning Fund Balance 24,440,176 24,440,176 24,440,176 24,440,176 Ending Fund Balance $ (753,414) $ (753,414) $ (753,414) $ (653,414) Page 96 of 289 FY 2025/26 Third Quarter Financial Report
Non-General Funds
29 access fees. PEG access fees are designated for equipment purchases. Transfers from the General Fund also help support the operating costs. For the third quarter, revenues totaled $49,852, or 9% of the budget. There is typically a time lag in when certain revenues are received, including quarterly franchise and PEG fees as well as video production revenue.

Expenditures totaled $428,537, or 66% of the budget. The General Fund transfer (operating subsidy) will be processed at year-end based on need.

Information Systems Fund (Fund 525)
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a costreimbursement basis. For the third quarter, expenditures totaled $864,860, or 60% of the budget. Costs are allocated to other City departments based on actual usage.

Cable Access TV Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 653,088 $ 562,588 $ - $ 562,588 $ 49,852 9% $ 562,588 Expenditures 653,088 653,088 - 653,088 428,537 66% 653,088 Net surplus/deficit 0 (90,500) - (90,500) $ (378,685) (90,500) Beginning Fund Balance (682) (682) (682) (682)
Ending Fund Balance $ (682) $ (91,182) $ (91,182) $ (91,182) Information Technology Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Expenditures 1,434,778 1,434,779 - 1,434,779 864,860 60% 1,434,779 Indirect Cost Allocations (1,434,779) (1,434,779) - (1,434,779) (879,520) 61% (1,434,779) Net surplus/deficit (0) - - - (14,660) -
Beginning Fund Balance 64,910 64,910 64,910 64,910
Ending Fund Balance $ 64,910 $ 64,910 $ 64,910 $ 64,910 Page 97 of 289 FY 2025/26 Third Quarter Financial Report
Financial Summary by Fund
30 Financial Summary by Fund
The Third Quarter Financial Summary by Fund (Attachment B) summarizes all City funds’ revenues, expenditures, and estimated beginning and ending fund balances. It includes preliminary year-end financial results.

Projected
Year-End
6,698,790 6,698,790 6,698,790 2,280,109 2,280,109 (4,418,681) 34% 6,698,790 4,567,189 4,567,189 4,567,189 3,031,839 3,031,839 (1,535,350) 66% 4,567,189 2,599,000 2,599,000 2,599,000 1,655,743 1,655,743 (943,257) 64% 2,599,000 2,599,000 2,599,000 2,599,000 1,655,884 1,655,884 (943,116) 64% 2,599,000 2,599,000 2,599,000 2,599,000 1,647,157 1,647,157 (951,843) 63% 2,599,000 2,345,000 2,345,000 2,345,000 2,030,205 2,030,205 (314,795) 87% 2,345,000 850,000 850,000 850,000 417,877 417,877 (432,123) 49% 850,000 876,172 876,172 876,172 661,663 661,663 (214,509) 76% 876,172 400,000 400,000 400,000 213,323 213,323 (186,677) 53% 400,000 476,172 476,172 476,172 448,341 448,341 (27,832) 94% 476,172 2,513,149 2,513,149 2,513,149 1,258,382 1,258,382 (1,254,767) 50% 2,513,149 - - - 163,128 163,128 163,128 0% 163,128
73,022 73,022 73,022 109,629 109,629 36,608 150% 109,629 72,025 72,025 72,025 - - (72,025) 0% 72,025
301,700 301,700 301,700 350,382 350,382 48,682 116% 375,000 25,500 25,500 25,500 14,961 14,961 (10,540) 59% 25,500
64,809 64,809 64,809 73,077 73,077 8,268 113% 73,077
42,000 42,000 42,000 40,979 40,979 (1,021) 98% 42,000
15,550 15,550 15,550 12,815 12,815 (2,735) 82% 15,550
1,861,497 1,861,497 1,861,497 1,533,045 1,533,045 (328,452) 82% 1,861,497 100,000 100,000 100,000 20,244 20,244 (79,756) 20% 100,000 81,450 81,450 81,450 65,324 65,324 (16,126) 80% 81,450
11,500 11,500 11,500 54,708 54,708 43,208 476% 54,708
5,100 5,100 5,100 12,949 12,949 7,849 254% 12,949
1,000 1,000 1,000 215 215 (785) 22% 1,000
28,302,453 28,302,453 - 28,302,453 17,090,316 - 17,090,316 (11,212,136) 60% 28,634,813 3,235,445 3,235,445 - 3,235,445 - - (3,235,445) 0% 3,235,445 - - - - - - - 0% -
31,537,898 31,537,898 - 31,537,898 17,090,316 - 17,090,316 (14,447,581) 54% 31,870,258 252,450 252,450 252,450 130,815 130,815 121,635 52% 252,450 535,563 525,938 525,938 443,975 443,975 81,963 84% 525,938 733,895 733,895 733,895 574,220 574,220 159,675 78% 733,895 9,990 9,990 9,990 6,422 6,422 3,568 64% 9,990
305,965 305,965 305,965 375,112 375,112 (69,147) 123% 305,965 598,565 598,565 598,565 546,620 546,620 51,945 91% 598,565 (292,600) (292,600) (292,600) (171,508) (171,508) (121,092) 59% (292,600) 1,020,844 1,053,844 1,053,844 828,685 828,685 225,159 79% 1,053,844 965,908 979,223 979,223 691,273 691,273 287,950 71% 979,223 1,298,551 1,298,551 1,298,551 1,338,915 1,338,915 (40,363) 103% 1,298,551 5,123,167 5,159,857 - 5,159,857 4,389,417 - 4,389,417 770,440 85% 5,159,857 5,823,820 5,823,820 5,823,820 3,863,151 112,122 3,975,273 1,848,547 68% 5,823,820 1,468,835 1,468,835 1,468,835 1,121,157 1,121,157 347,678 76% 1,468,835 2,740,771 2,740,771 2,740,771 1,990,749 1,990,749 750,022 73% 2,740,771 3,202,461 3,202,461 3,202,461 2,460,123 2,460,123 742,338 77% 3,202,461 13,235,887 13,235,887 - 13,235,887 9,435,179 112,122 9,547,301 3,688,585 72% 13,235,887 402,553 398,863 398,863 310,466 310,466 88,398 78% 398,863 30,000 61,366 61,366 24,733 2,888 27,620 33,746 45% 61,366 715,330 715,330 715,330 667,807 18,322 686,129 29,201 96% 715,330 - - - - - - 0% -
1,147,883 1,175,559 - 1,175,559 1,003,006 21,210 1,024,215 151,344 87% 1,175,559 12,387 12,387 12,387 8,765 8,765 3,622 71% 12,387
418,050 453,050 453,050 220,104 220,104 232,946 49% 453,050 159,705 159,705 159,705 69,834 5,620 75,454 84,251 47% 159,705 590,142 625,142 - 625,142 298,703 5,620 304,323 320,819 49% 625,142 3,500 3,500 3,500 1,303 1,303 2,197 37% 3,500
202,430 202,430 202,430 62,857 62,857 139,573 31% 202,430 226,437 226,437 226,437 95,466 95,466 130,971 42% 226,437 432,367 432,367 - 432,367 159,627 - 159,627 272,740 37% 432,367 653,545 653,545 653,545 650,981 650,981 2,564 100% 653,545 2,592,907 2,592,907 2,592,907 - - 2,592,907 0% 2,592,907 23,775,898 23,875,264 - 23,875,264 15,936,911 138,952 16,075,863 (7,799,400) 67% 23,875,264 Operating Transfer Out:

Expenditure Total:

Division: 461- Planning Total:

Division: 465- Code Enforcement Total:

Division: 466- Economic Development Total:

Community Development Total:

Division: 551- Recreation Administration Total:

Division: 560- Library Services Total:

Division: 561 Animal Control Services Total:

Community Services Total:

Debt Service:

Division: 222- Police Support Services Total:

Division: 223- Dispatch WBCC Total:

Division: 231- Fire Total:

Total Public Safety:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Public Works Total:

Division: 113- City Treasurer Total:

Division: 114- City Attorney Total:

City Attorney Services
City Attorney Indirect Cost Allocations
Division: 115- Finance Department Total:

Division: 116- Human Resources Total:

Division: 117- General Government Total:

Total Administrative:

Division: 221- Police Operations Total:

Revenue Total:
399- Pension Trust 115 Transfer
399-General Reserve Transfer
Sources Total:

Fund: 100- General Fund
Expenditures
Division: 110- City Council Total:

Division: 111- City Manager Total:

Division: 112- City Clerk Total:
342- Other Fees
343- Abatement Fees
351- Fines and Forfeiture
361- Public Safety Charges
370- Interest and Investment Income
381- Rental Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
315- Other Taxes
Other Tax/Transient Occupancy Tax (TOT)
Other Tax/Business License
321- Intergovernmental Taxes
322-Federal Grants
323- State Grants
324- Other Grants
332- Permits
341- Review Fees
General Fund (including Measure S 2006, Measure S 2014, and Measure I 2024)
Revenue
311- Property Taxes
312- Sales and Use Taxes
312- Sales and Use Taxes-Meas S 2006
312- Sales and Use Taxes-Meas S 2014
312- Sales and Use Taxes-Meas I 2024
313- Utility Users Tax (UUT)
314- Franchise Taxes
Third Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 03/31/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used

Projected
Year-End
Third Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 03/31/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
2,450 2,450 2,450 5,869 5,869 (3,419) 240% 5,869
845,720 845,720 845,720 801,309 801,309 44,411 95% 845,720 1,772,580 1,772,580 1,772,580 1,377,054 1,377,054 395,526 78% 1,772,580 350,000 350,000 350,000 531 531 349,470 0% 350,000
- - - - - - 0% -
2,970,750 2,970,750 - 2,970,750 2,184,762 - 2,184,762 785,988 74% 2,974,169 - - - - - - 0% -
2,450 2,450 2,450 6,463 6,463 (4,013) 264% 6,463
- - - - - - 0% -
2,450 2,450 - 2,450 6,463 - 6,463 (4,013) 264% 6,463
- - - - - - 0% -
127,055 127,055 127,055 17,122 17,122 109,933 13% 127,055 1,767,924 1,767,924 1,767,924 1,373,437 1,373,437 394,487 78% 1,767,924 1,894,979 1,894,979 - 1,894,979 1,390,559 - 1,390,559 504,420 73% 1,894,979 219,653 219,653 219,653 72,071 6,811 78,882 140,771 36% 219,653 198,858 348,858 348,858 76,573 21,065 97,639 251,219 28% 348,858 174,260 174,260 174,260 81,057 7,039 88,096 86,164 51% 174,260 543,937 543,937 543,937 127,769 32,715 160,484 383,453 30% 543,937 110,000 110,000 110,000 20,250 20,250 89,750 18% 110,000 1,246,708 1,396,708 - 1,396,708 377,720 67,630 445,351 951,357 32% 1,396,708 20,000 53,632 53,632 24,035 24,035 29,597 45% 53,632
20,000 53,632 - 53,632 24,035 - 24,035 29,597 45% 53,632 - - - - - - 0% -
15,300 15,300 15,300 718 718 14,582 5% 15,300
- - - - - - 0% -
15,300 15,300 - 15,300 718 - 718 14,582 5% 15,300
- - - - - - 0% -
3,179,437 3,363,069 - 3,363,069 1,799,495 67,630 1,867,125 1,495,944 56% 3,367,082 283,500 283,500 - 283,500 150,000 150,000 133,500 53% 283,500 3,462,937 3,646,569 - 3,646,569 1,949,495 67,630 2,017,125 1,629,444 55% 3,650,582 - - - 900 900 (900) 100% -
1,752,454 1,752,454 1,752,454 1,199,131 1,199,131 553,323 68% 1,752,454 182,752 182,752 182,752 73,710 20,000 93,710 89,042 51% 182,752 356,256 356,256 356,256 304,840 304,840 51,416 86% 356,256 300,000 300,000 300,000 - - 300,000 0% 300,000
2,591,462 2,591,462 - 2,591,462 1,578,581 20,000 1,598,581 992,881 62% 2,591,462 32,801,047 33,084,045 - 33,084,045 21,649,750 226,582 21,876,333 11,207,712 66% 33,091,476 (1,263,149) (1,546,147) - (1,546,147) (4,559,434) (226,582) (4,786,016) 3,239,869 310% (1,221,218) Fund Balance July 1, 2025 5,746,650 5,746,650 5,746,650 5,746,650 5,746,650 Estimated Fund Balance June 30, 2026 4,483,501 4,200,503 4,200,503 1,187,216 4,525,432 300,000 300,000 300,000 225,616 225,616 (74,384) 75% 300,000 300,000 300,000 - 300,000 225,616 - 225,616 (74,384) 75% 300,000 2,400,000 2,400,000 2,400,000 - - (2,400,000) 0% 2,400,000 (2,100,000) (2,100,000) - (2,100,000) 225,616 225,616 2,325,616 -11% (2,100,000) Fund Balance July 1, 2025 9,907,357 9,907,357 9,907,357 9,907,357 9,907,357 Estimated Fund Balance June 30, 2026 7,807,357 7,807,357 7,807,357 10,132,973 7,807,357 General Fund and Measure S Net Results:

Fund: 150 - General Reserve
370- Interest and Investment Income
Revenue Total:
499- Transfer Out Total:

General Reserve Net Results:

Fund: 107 - Measure I
Expenditures
Division: 115- Finance Total:

Division: 221- Police Operations Total:

Division: 342- Road Maintenance Total:

Division: 345- Park Maintenance Total:

Operating Transfer Out:

Expenditures Total:

General Fund Measure S and Measure I Expenditure Total:

Community Development Total:

Division: 551- Recreation Admin Total:

Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

Community Services Total:

Sewer Collections Total:

Sub-Total:

Operating Transfer Out:

Expenditure Total:

Division: 231- Fire Total:

Total Public Safety:

Division: 341- Admin/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Division: 345- Park Maintenance Total:

Public Works Total:

Division: 466- Economic Development Total:

Expenditures Total:

Fund: 106 - Measure S-2014
Expenditures
Division: 110- City Council Total:

Division: 115- Finance Department Total:

Division: 118- Information Systems Total:

Total Administrative:

Division: 221- Police Operations Total:

Division: 222- Police Support Services Total:

Fund: 105 - Measure S -2006
Expenditures
Division: 115- Finance Department Total:

Division: 221- Police Operations Total:

Division: 231- Fire Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Projected
Year-End
Third Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 03/31/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
- 68,747 68,747 68,747 68,747 0 0% 68,747
- 68,747 - 68,747 68,747 - 68,747 0 0% 68,747
150,000 150,000 150,000 150,000 150,000 - 100% 150,000
150,000 218,747 - 218,747 218,747 - 218,747 0 100% 218,747 - 89,819 115,901 205,720 - 89,819 89,819 115,902 0% 205,720 120,000 120,000 120,000 - - 120,000 0% 120,000
80,000 80,000 80,000 - - 80,000 0% 80,000
5,000 5,000 5,000 - - 5,000 0% 5,000
- - - - - - 0% -
- - - - - - 0% -
205,000 294,819 115,901 410,720 - 89,819 89,819 320,902 22% 410,720 (55,000) (76,072) (76,072) 218,747 (89,819) 128,929 320,902 -169% (191,973) Fund Balance July 1, 2025 229,348 229,348 229,348 229,348 229,348 Estimated Fund Balance June 30, 2026 174,348 153,276 153,276 448,095 37,375 1,055,938 1,055,938 1,055,938 733,172 733,172 (322,766) 69% 1,055,938 5,000 5,000 5,000 49,719 49,719 44,719 994% 50,000
7,636 7,636 7,636 26,318 26,318 18,682 345% 26,318
1,068,574 1,068,574 - 1,068,574 809,208 - 809,208 259,366 76% 1,132,256 - - - - - - 0% -
2,512,167 2,512,167 2,512,167 525,571 76,525 602,096 1,910,071 24% 2,512,167 2,512,167 2,512,167 - 2,512,167 525,571 76,525 602,096 1,910,071 24% 2,512,167 (1,443,593) (1,443,593) (1,443,593) 283,637 (76,525) 207,112 1,650,705 -14% (1,379,911) Fund Balance July 1, 2025 2,175,570 2,175,570 2,175,570 2,175,570 2,175,570 Estimated Fund Balance June 30, 2026 731,977 731,977 731,977 2,459,207 795,659 3,175 3,175 3,175 - - (3,175) 0% 3,175
36,816 36,816 36,816 - - (36,816) 0% 36,816
- - - - - - 0% -
39,991 39,991 - 39,991 - - - 39,991 0% 39,991
26,000 26,000 26,000 11,807 11,807 14,193 45% 26,000
26,000 26,000 - 26,000 11,807 - 11,807 14,193 45% 26,000 13,991 13,991 13,991 (11,807) (11,807) (25,799) -84% 13,991 Fund Balance July 1, 2025 116,210 116,210 116,210 116,210 116,210 Estimated Fund Balance June 30, 2026 130,201 130,201 130,201 104,402 130,201 239,584 239,584 239,584 173,129 173,129 (66,455) 72% 239,584 10,000 10,000 10,000 273 273 (9,727) 3% 10,000
249,584 249,584 - 249,584 173,403 - 173,403 (76,181) 69% 249,584 613,388 613,388 613,388 440,272 440,272 173,116 72% 613,388 613,388 613,388 - 613,388 440,272 - 440,272 173,116 72% 613,388 (363,804) (363,804) (363,804) (266,869) (266,869) 96,935 73% (363,804) Fund Balance July 1, 2025 136,597 136,597 136,597 136,597 136,597 Estimated Fund Balance June 30, 2026 (227,207) (227,207) (227,207) (130,272) (227,207) - - - - - 0% -
- - - - - - 0% -
- - - - - - - 0% -
- - - - 56,960 56,960 (56,960) 0% 56,960
- - - (56,960) (56,960) (56,960) 0% (56,960)
Fund Balance July 1, 2021 68,927 68,927 68,927 68,927
Estimated Fund Balance June 30, 2022 68,927 68,927 68,927 11,967 Expenditures Total:

Public Safety Augmentation Fund Net Results:

Fund: 204 - Police Grants
Revenue Total:

Pension Trust 115 Transfer
Sources Total
Expenditures Total:

Police Grants Net Results:

Division: 343- Facility Maintenance Total:

Expenditures Total:

Restricted Real Estate Maint Fund Net Results:

Fund: 203 - Public Safety Augmentation Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 221- Police Operations Total:

Division: 342- Road Maintenance Total:

Expenditures Total:

Gas Tax Fund Net Results:

Fund: 201 - Restricted Real Estate Maintenance Fund
342- Other Fees
381- Rental Income
384- Other Revenue
Revenue Total:

Expenditures
Expenditures Total:

Equipment Reserve Net Results:

Fund: 200 - Gas Tax Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures
Division: 341- Admin and Engineering Total:
399- Transfers In Total:

Sources Total:

Expenditures
Division: 221- Police Operations Total:

Division: 342- Road Maintenance Total:

Division: 345- Park Maintenance Total:

Division: 461- Planning Total:

Division: 462- Building Total:

Division: 551- Recreation Admin Total:

Fund: 160 - Equipment Reserve
383- Reimbursements
Revenue Total:

Projected
Year-End
Third Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 03/31/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
20,500 20,500 20,500 12,262 12,262 (8,238) 60% 20,500
4,000 4,000 4,000 6,813 6,813 2,813 170% 7,000
- - - - - - 0% -
24,500 24,500 - 24,500 19,075 - 19,075 (5,425) 78% 27,500 22,191 22,191 22,191 8,820 8,820 13,371 40% 22,191
35,000 35,000 35,000 - - 35,000 0% 35,000
57,191 57,191 - 57,191 8,820 - 8,820 48,371 15% 57,191
(32,691) (32,691) (32,691) 10,255 10,255 42,946 -31% (29,691) Fund Balance July 1, 2025 308,427 308,427 308,427 308,427 308,427 Estimated Fund Balance June 30, 2026 275,736 275,736 275,736 318,682 278,736 180,000 180,000 180,000 207,033 207,033 27,033 115% 180,000 5,000 5,000 5,000 6,439 6,439 1,439 129% 7,000
185,000 185,000 - 185,000 213,472 - 213,472 28,472 115% 187,000 303,281 303,281 303,281 149,814 89,819 239,633 63,648 79% 303,281 303,281 303,281 - 303,281 149,814 89,819 239,633 63,648 79% 303,281 (118,281) (118,281) (118,281) 63,658 (89,819) (26,161) 92,120 22% (116,281) Fund Balance July 1, 2025 259,977 259,977 259,977 259,977 259,977 Estimated Fund Balance June 30, 2026 141,696 141,696 141,696 323,635 143,696 253,272 253,272 253,272 178,553 178,553 (74,719) 70% 253,272 - - - 663 663 663 0% -
- - - - - - 0% -
- - - - - - 0% -
253,272 253,272 - 253,272 179,216 - 179,216 (74,056) 71% 253,272 8,081 8,081 8,081 5,703 5,703 2,378 71% 8,081
377,550 377,550 377,550 278,492 278,492 99,058 74% 377,550 385,631 385,631 - 385,631 284,194 - 284,194 101,437 74% 385,631 (132,359) (132,359) (132,359) (104,979) (104,979) 27,380 79% (132,359) Fund Balance July 1, 2025 (333,734) (333,734) (333,734) (333,734) (333,734) Estimated Fund Balance June 30, 2026 (466,093) (466,093) (466,093) (438,712) (466,093) 94,463 94,463 94,463 19,399 19,399 (75,063) 21% 94,463
241,100 241,100 241,100 152,043 152,043 (89,057) 63% 241,100 110,500 110,500 110,500 133,380 133,380 22,880 121% 110,500 44,500 44,500 44,500 67,056 67,056 22,556 151% 44,500
- - - - - - 0% -
83,000 83,000 83,000 41,990 41,990 (41,010) 51% 83,000
- - - 6,933 6,933 6,933 0% -
- - - - - - 0% -
573,563 573,563 - 573,563 420,801 - 420,801 (152,761) 73% 573,563 1,750,050 1,750,050 1,750,050 - - (1,750,050) 0% 1,750,050 2,323,613 2,323,613 - 2,323,613 420,801 - 420,801 (1,902,811) 18% 2,323,613 -
7,500 7,500 7,500 6,269 6,269 1,231 84% 7,500
923,673 923,673 923,673 715,865 715,865 207,808 78% 923,673 565,670 565,670 565,670 412,345 412,345 153,325 73% 565,670 263,367 263,367 263,367 174,890 174,890 88,477 66% 263,367 343,042 343,042 343,042 181,941 181,941 161,102 53% 343,042 220,360 220,360 220,360 177,029 177,029 43,331 80% 220,360 - - - 107 107 (107) 0% -
2,323,613 2,323,613 - 2,323,613 1,668,445 - 1,668,445 655,167 72% 2,323,613 (0) (0) - (0) (1,247,644) - (1,247,644) (1,247,644) 1782348547% (0) Fund Balance July 1, 2025 (18,379) (18,379) (18,379) (18,379) (18,379) Estimated Fund Balance June 30, 2026 (18,379) (18,379) (18,379) (1,266,023) (18,379) Division: 554- Youth Center Total:

Division: 557- Swim Center Total:

Division: 559- Tennis Total:

Expenditures Total:

Recreation Fund Net Results:

Division: 559- Tennis
Revenue Total:

Operating Transfers in:

Sources Total
Expenditures
Division: 117- General Government Total:

Division: 551- Recreation Administration Total:

Division: 552- Senior Center Total:

Division: 553- Tiny Tots Total:

NPDES Storm Water Fund Net Results:

Fund: 209 - Recreation Fund
Division: 551- Recreation Administration
Division: 552- Senior Center
Division: 553- Tiny Tots
Division: 554- Youth Center
Division: 555- Day Camp
Division: 557- Swim Center
Division: 558- Memorial Hall
321- Intergovernmental Taxes
332- Licenses and Permits
370- Interest and Investment Income
399- Operating Transfer In
Revenue Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Expenditures Total:

Fund: 206 - Supplemental Law Enforcement Svc Fund
323- State Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 227- Police Grants Total:

Expenditures Total:

Sup Law Enforce Svc Fund Net Results:

Fund: 207 - NPDES Storm Water Fund
351- Fines and Forfeitures
370- Interest and Investment Income
384- Other Revenue
Revenue Total:

Expenditures
Division: 227- Police Grants Total:

Division: 342- Road Maintenance Total:

Expenditures Total:

Traffic Safety Fund Net Results:

Fund: 205 - Traffic Safety Fund

Projected
Year-End
Third Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 03/31/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
- - - 310 310 310 0% -
442,800 442,800 442,800 - - (442,800) 0% 442,800
- - - 8,355 8,355 8,355 0% -
332- Permits 506,011 506,011 506,011 428,980 428,980 (77,031) 85% 506,011 341- Review Fees 477,355 477,355 477,355 225,598 225,598 (251,757) 47% 477,355 342- Other Fees 375,511 375,511 375,511 214,079 214,079 (161,432) 57% 375,511 - - - 325 325 325 0% -
30,000 30,000 30,000 26,332 26,332 (3,668) 88% 30,000
- - - 8,451 8,451 8,451 0% 9,000
- - - 17,367 17,367 17,367 0% -
4,460 4,460 4,460 390 390 (4,070) 9% 4,460
1,836,137 1,836,137 - 1,836,137 930,186 - 930,186 (905,951) 51% 1,845,137 908,095 908,095 908,095 - - (908,095) 0% 908,095
2,744,232 2,744,232 - 2,744,232 930,186 - 930,186 (1,814,046) 34% 2,753,232 1,264,879 1,264,879 1,264,879 684,067 684,067 580,812 54% 1,264,879 1,479,353 1,479,353 1,479,353 898,392 898,392 580,961 61% 1,479,353 2,744,232 2,744,232 - 2,744,232 1,582,459 - 1,582,459 1,161,773 58% 2,744,232 (0) (0) - (0) (652,273) - (652,273) (652,273) 171650900% 9,000 Fund Balance July 1, 2025 (2,545,963) (2,545,963) (2,545,963) 115,802 (2,545,963) Estimated Fund Balance June 30, 2026 (2,545,964) (2,545,964) (2,545,964) (536,472) (2,536,964) 60,060 60,060 60,060 51,143 51,143 (8,917) 85% 60,060
6,000 6,000 6,000 - - (6,000) 0% 6,000
66,060 66,060 - 66,060 51,143 - 51,143 (14,917) 77% 66,060 -
189,710 189,710 189,710 107,934 107,934 81,776 57% 189,710 189,710 189,710 - 189,710 107,934 - 107,934 81,776 57% 189,710 (123,650) (123,650) - (123,650) (56,791) (56,791) 66,859 46% (123,650) Fund Balance July 1, 2025 (33,476) (33,476) (33,476) (33,476) (33,476) Estimated Fund Balance June 30, 2026 (157,126) (157,126) (157,126) (90,267) (157,126) - 1,459,000 1,459,000 1,094,245 1,094,245 (364,755) 75% 1,459,000 8,000 8,000 8,000 80,650 80,650 72,650 1008% 85,000
360,000 57,000 57,000 57,000 57,000 - 100% 57,000
368,000 1,524,000 - 1,524,000 1,231,895 - 1,231,895 (292,105) 81% 1,601,000 -
- - - 16,804 16,804 (16,804) 0% -
177,241 177,241 177,241 158,345 158,345 18,896 89% 177,241 - - - 1,859 1,859 (1,859) 0% -
177,241 177,241 - 177,241 177,008 - 177,008 233 100% 177,241 190,759 1,346,759 - 1,346,759 1,054,887 - 1,054,887 (291,872) 78% 1,423,759 Fund Balance July 1, 2025 3,306,893 3,306,893 3,306,893 3,306,893 3,306,893 Estimated Fund Balance June 30, 2026 3,497,652 4,653,652 4,653,652 4,361,779 4,730,652 - - - - - - 0% -
967,619 967,619 967,619 - - (967,619) 0% 967,619
421,638 421,638 421,638 459,840 459,840 38,202 109% 459,840 8,000 8,000 8,000 51,796 51,796 43,796 647% 53,000
1,397,257 1,397,257 - 1,397,257 511,636 - 511,636 (885,621) 37% 1,480,459 - - - - - - 0% -
196,123 196,123 196,123 106,550 106,550 89,573 54% 196,123 993,609 993,609 993,609 88,131 15,000 103,131 890,478 10% 993,609 2,000 2,000 2,000 - - 2,000 0% 2,000
1,191,732 1,191,732 - 1,191,732 194,681 15,000 209,681 982,051 18% 1,191,732 205,525 205,525 - 205,525 316,955 (15,000) 301,955 96,430 147% 288,727 Fund Balance July 1, 2025 2,777,422 2,777,422 2,777,422 2,777,422 2,777,422 Estimated Fund Balance June 30, 2026 2,982,947 2,982,947 2,982,947 3,094,377 3,066,149 Expenditures Total:

Measure C and J Fund Net Results:
323- State Grant/Misc
324- Other Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 117- General Government Total:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Revenue Total:

Expenditures
Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 346- Waste Reduction Total:

Expenditures Total:

Solid Waste Fund Net Results:

Fund: 215 - Measure C and J Fund
322- Fed Grant/Misc
Revenue Total:

Expenditures
Division: 346- Waste Reduction Total:

Expenditures Total:

Refuse Management Fund Net Results:

Fund: 214 - Solid Waste Fund
344- Impact Fees
370- Interest and Investment Income
383- Reimbursements
Sources Total
Expenditures
Division: 461- Planning Total:

Division: 462- Building Inspection Total:

Expenditures Total:

Building & Planning Net Results:

Fund: 213 - Refuse Management Fund
323- State Grants
370- Interest and Investment Income
323- State Grants
324- Other Grants
344- Impact Fees
351- Fines and Forfeiture
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
Revenue Total:

Operating Transfers In:

Fund: 212 - Building & Planning
322- Federal Grants

Projected
Year-End
Third Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 03/31/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
- - - 5,014 5,014 5,014 0% -
- - - - - - 0% -
- - - - 5,014 - 5,014 5,014 0% -
- - - - - - 0% -
- - - 5,014 5,014 5,014 0% -
Fund Balance July 1, 2025 227,215 227,215 227,215 227,215 227,215 Estimated Fund Balance June 30, 2026 227,215 227,215 227,215 232,229 227,215 - - - - - - 0% -
- - - 466 466 466 0% -
- - - - 466 - 466 466 0% -
19,268 19,268 19,268 - - 19,268 0% 19,268
19,268 19,268 - 19,268 - - - 19,268 0% 19,268
(19,268) (19,268) - (19,268) 466 466 19,734 -2% (19,268) Fund Balance July 1, 2025 20,255 20,255 20,255 20,255 20,255 Estimated Fund Balance June 30, 2026 987 987 987 20,721 987 - - - 7,294 7,294 7,294 0% -
- - - - 7,294 - 7,294 7,294 0% -
- - - - - 0% -
- - - - 7,294 7,294 7,294 0% -
- - -
Fund Balance July 1, 2025 56,831 56,831 56,831 56,831 56,831 Estimated Fund Balance June 30, 2026 56,831 56,831 56,831 64,125 56,831 - - - 10,817 10,817 10,817 0% 10,817
- - - 75,279 75,279 75,279 0% 77,000
- - - - 86,097 - 86,097 86,097 0% 87,817
100,000 100,000 100,000 - - 100,000 0% 100,000
1,236,000 1,236,000 1,236,000 231,481 352,255 583,736 652,264 47% 1,236,000 1,100,000 1,100,000 1,100,000 8,200 116,405 124,605 975,395 11% 1,100,000 - - - - - - 0% -
2,436,000 2,436,000 - 2,436,000 239,681 468,660 708,341 1,727,659 29% 2,436,000 (2,436,000) (2,436,000) - (2,436,000) (153,585) (468,660) (622,245) 1,813,756 26% (2,348,183) Fund Balance July 1, 2025 3,462,185 3,462,185 3,462,185 3,462,185 3,462,185 Estimated Fund Balance June 30, 2026 1,026,185 1,026,185 1,026,185 3,308,600 1,114,002 50,000 50,000 50,000 82,816 82,816 32,816 166% 85,000
- - - 650,000 650,000 650,000 0% 650,000
- - - 356 356 356 0% 356
- - - - - - 0% -
5,000 5,000 5,000 - - (5,000) 0% 5,000
55,000 55,000 - 55,000 733,172 - 733,172 678,172 1333% 740,356 57,693 57,693 57,693 42,369 42,369 15,324 73% 57,693
285,268 285,268 285,268 97,845 97,845 187,423 34% 285,268 342,961 342,961 - 342,961 140,214 - 140,214 202,747 41% 342,961 (287,961) (287,961) - (287,961) 592,959 592,959 880,920 -206% 397,395 Fund Balance July 1, 2025 8,251,071 8,251,071 8,251,071 8,251,071 8,251,071 Estimated Fund Balance June 30, 2026 7,963,110 7,963,110 7,963,110 8,844,030 8,648,466 56,411 56,411 56,411 14,357 14,357 (42,054) 25% 56,411
7,500 7,500 7,500 - - (7,500) 0% 7,500
63,911 63,911 - 63,911 14,357 - 14,357 (49,554) 22% 63,911 39,795 39,795 39,795 15,511 15,511 24,284 39% 39,795
45,380 45,380 45,380 7,564 7,564 37,816 17% 45,380
85,175 85,175 - 85,175 23,075 - 23,075 62,100 27% 85,175 (21,264) (21,264) - (21,264) (8,718) (8,718) 12,546 41% (21,264) Fund Balance July 1, 2025 99,053 99,053 99,053 99,053 99,053 Estimated Fund Balance June 30, 2026 77,789 77,789 77,789 90,336 77,789 Expenditures Total:

Lighting & Landscape Districts Net Results:

Expenditures Total:

Housing Land Held for Resale Net Results:

Fund: 310 - Lighting & Landscape Districts
321- Intergovernmental Taxes
383- Reimbursements
Revenue Total:

Expenditures
Division: 347- Landscape & Lighting PVR North Total:

Division: 348- Landscape & Lighting PVR South Total:
370- Interest and Investment Income
323- Grants
384- Other Revenue
392- Sale of Property
393- Loan/Bond Proceeds
Revenue Total:

Expenditures
Division: 461- Planning Total:

Division: 464- Housing Administration Total:

Division: 345- Park Maintenance Total:

Division: 642- Sewer Collections Total:

Expenditures Total:

Growth Impact Fund Net Results:

Fund: 285 - Housing Land Held for Resale
Fund: 276 - Growth Impact Fund
344- Impact Fees
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

CASp Certification and Training Fund Net Results:

Revenue Total:

Expenditures
Division: 221- Police Operations Total:

Expenditures Total:

Asset Seizure-Adjudicated Fund Net Results:

Fund: 226 - CASp Certification and Training Fund
342- Other Fees
Revenue Total:

Expenditures Total:

Fund: 225 - Asset Seizure-Adjudicated Fund
351- Fines and Forfeiture
370- Interest and Investment Income
Fund: 216 - Rate Stabilization Fund
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures Total:

Rate Stabilization Fund Net Results:

Projected
Year-End
Third Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 03/31/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
15,000 15,000 15,000 - - (15,000) 0% 15,000
15,000 15,000 - 15,000 - - - (15,000) 0% 15,000
14,989 14,989 14,989 - - 14,989 0% 14,989
14,989 14,989 - 14,989 - - - 14,989 0% 14,989
11 11 - 11 - - (11) 0% 11
Fund Balance July 1, 2025 (983) (983) (983) (983) (983) Estimated Fund Balance June 30, 2026 (972) (972) (972) (983) (972) 502,000 502,000 502,000 32 280,528 280,560 221,441 56% 502,000 - - - - - - 0% -
502,000 502,000 - 502,000 32 280,528 280,560 221,441 56% 502,000 (502,000) (502,000) - (502,000) (32) (32) 70,000 0% (502,000) Fund Balance July 1, 2025 541,649 541,649 541,649 541,649 541,649 Estimated Fund Balance June 30, 2026 39,649 39,649 39,649 541,618 39,649 41,394 41,394 41,394 13,044 13,044 (28,350) 32% 41,394
- - - - - - 0% -
1,643,889 1,643,889 1,643,889 86,081 86,081 (1,557,808) 5% 1,643,889 - - - 216 216 216 0% -
- - - - - - 0% -
1,685,283 1,685,283 - 1,685,283 99,341 - 99,341 (1,585,942) 6% 1,685,283 - - - - - - 0% -
1,685,283 1,685,283 - 1,685,283 99,341 99,341 (1,585,942) 6% 1,685,283 2,907,583 2,907,583 2,907,583 280,954 258,229 539,183 2,368,400 19% 2,907,583 2,907,583 2,907,583 - 2,907,583 280,954 258,229 539,183 2,368,400 19% 2,907,583 (1,222,300) (1,222,300) - (1,222,300) (181,612) (258,229) (439,841) 782,459 36% (1,222,300) Fund Balance July 1, 2025 2,377,545 2,377,545 2,377,545 2,377,545 2,377,545 Estimated Fund Balance June 30, 2026 1,155,245 1,155,245 1,155,245 2,195,933 1,155,245 - - - - - - 0% -
- - - - - - - - 0% -
- - - - - - 0% -
- - - - - - - - 0% -
560,960 560,960 560,960 - - 560,960 0% 560,960
560,960 560,960 - 560,960 - - - 560,960 0% 560,960
(560,960) (560,960) - (560,960) - - - 560,960 0% (560,960) Fund Balance July 1, 2025 1,253,071 1,253,071 1,253,071 1,253,071 1,253,071 Estimated Fund Balance June 30, 2026 692,111 692,111 692,111 1,253,071 692,111 12,735,506 12,735,506 12,735,506 5,182,960 5,182,960 (7,552,546) 41% 12,735,506 300,000 300,000 300,000 349,767 349,767 49,767 117% 400,000 - - - - - - 0% -
- - - - - - 0% -
- - - - - - 0% -
13,035,506 13,035,506 - 13,035,506 5,532,728 - 5,532,728 (7,502,778) 42% 13,135,506 - - - 14,161 14,161 (14,161) 0% -
12,349,900 12,349,900 12,349,900 3,660,148 120,148 3,780,295 8,569,605 31% 12,349,900 24,183,004 24,183,004 24,183,004 3,277,010 1,403,335 4,680,345 19,502,659 19% 24,183,004 85,000 85,000 85,000 - - 85,000 0% 85,000
1,611,192 1,611,192 1,611,192 522,008 522,008 1,089,185 32% 1,611,192 38,229,096 38,229,096 - 38,229,096 7,473,326 1,523,482 8,996,808 29,232,288 24% 38,229,096 (25,193,590) (25,193,590) - (25,193,590) (1,940,598) (1,523,482) (3,464,081) 21,729,509 14% (25,093,590) Fund Balance July 1, 2025 24,440,176 24,440,176 24,440,176 24,440,176 24,440,176 Estimated Fund Balance June 30, 2026 (753,414) (753,414) (753,414) 22,499,578 (653,414) Sewer Enterprise Fund Net Results:
392- Proceeds from Sale of Property
Revenue Total:

Expenditures
Division: 117- General Government Total:

Division: 641- Sewer Treatment Plant/Shared Total:

Division: 642- Sewer Collections Total:

Division: 643- Sewer Projects/Shared Total:

Division: 644- WPCP Equipment/Debt Service Total:

Expenditures Total:

Expenditures
Division: 342- Road Maintenance Total:

Expenditures Total:

Arterial Streets Rehabilitation Fund Net Results:

Fund: 500 - Sewer Enterprise Fund
363- Sewer Enterprise Charges
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
Fund: 377 - Arterial Streets Rehabilitation Fund
322- Federal Grants
Revenue Total:

Operating transfers in Total:

Sources Total:

Sources Total:

Expenditures
Division: 342- Road Maintenance Total:

Expenditures Total:

City Street Improvements Net Results:

Public Facilities Fund Net Results:

Fund: 325 - City Street Improvements
322- Federal Grants
323- State Grants
324- Other Grants
332- Permits
383- Reimbursements
Revenue Total:

Operating transfers in Total:

Expenditures
Division: 345- Park Maintenance Total:

Expenditures Total:

Pinole Valley Caretaker Fund Net Results:

Fund: 324 - Public Facilities Fund
Expenditures
Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Expenditures Total:

Fund: 317 - Pinole Valley Caretaker Fund
381- Rental Income
Revenue Total:

Projected
Year-End
Third Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 03/31/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
26,486 26,486 26,486 8,892 8,892 (17,594) 34% 26,486
159,840 159,840 159,840 40,910 40,910 (118,930) 26% 159,840 9,000 9,000 9,000 - - (9,000) 0% 9,000
90,500 - - 50 50 50 0% -
285,826 195,326 - 195,326 49,852 - 49,852 (145,474) 26% 195,326 367,262 367,262 367,262 - - (367,262) 0% 367,262
653,088 562,588 - 562,588 49,852 - 49,852 (512,736) 9% 562,588 -
653,088 653,088 653,088 428,537 428,537 224,551 66% 653,088 653,088 653,088 - 653,088 428,537 - 428,537 224,551 66% 653,088 0 (90,500) - (90,500) (378,685) - (378,685) (288,186) 418% (90,500) Fund Balance July 1, 2025 (682) (682) (682) (682) (682) Estimated Fund Balance June 30, 2026 (682) (91,182) (91,182) (379,368) (91,182) - - - - - - - 0% -
- - - - - - - - 0% -
1,434,778 1,434,779 1,434,779 724,863 139,997 864,860 569,918 60% 1,434,779 1,434,778 1,434,779 - 1,434,779 724,863 139,997 864,860 (569,918) 60% 1,434,779 (1,434,779) (1,434,779) (1,434,779) (739,523) (139,997) (879,520) 555,259 61% (1,434,779) (0) - - - (14,660) - (14,660) (14,660) -100% -
Fund Balance July 1, 2025 64,910 64,910 64,910 64,910 64,910 Estimated Fund Balance June 30, 2026 64,910 64,910 64,910 50,250 64,910 600,000 600,000 600,000 1,297,965 1,297,965 697,965 216% 1,000,000 399- Transfer In Total: 2,400,000 2,400,000 2,400,000 - 2,400,000 0% 2,400,000 3,000,000 3,000,000 - 3,000,000 1,297,965 - 1,297,965 (1,702,035) 43% 3,400,000 65,000 65,000 65,000 47,004 47,004 17,996 72% 65,000
3,235,445 3,235,445 3,235,445 - - 3,235,445 0% 3,235,445 3,300,445 3,300,445 - 3,300,445 47,004 47,004 (3,253,441) 1% 3,300,445 (300,445) (300,445) - (300,445) 1,250,961 1,250,961 1,551,406 -416% 99,555 Fund Balance July 1, 2025 12,442,949 12,442,949 12,442,949 12,442,949 12,442,949 Estimated Fund Balance June 30, 2026 12,142,504 12,142,504 12,142,504 13,693,910 12,542,504 Transfers Out Total:

Expenditures Total:

Pension Fund Net Results:

Division: 118- Information Systems Total:

Expenditures Total:

Indirect cost allocations Total:

Information Systems Net Results:

Fund: 700 - Pension Fund
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 115- Finance Total:

Division: 119- Cable Access TV Total:

Expenditures Total:

Cable Access TV Net Results:

Fund: 525 - Information Systems
393- Debt Proceeds
Sources Total:

Expenditures
Fund: 505 - Cable Access TV
314- Franchise Taxes
365- Cable TV Charges
366- Other Charges
384- Other Revenue
Revenue Total:

Operating transfers in Total:

Sources Total
Expenditures

CITY COUNCIL
REPORT 9.E.

DATE: MAY 19, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: FY 2025/26 THIRD QUARTER INVESTMENT REPORT

RECOMMENDATION
Staff recommends that the City Council receive the Quarterly Investment Report for the third quarter, ending March 31, 2026.

BACKGROUND
The City of Pinole Investment Policy requires that a Quarterly Investment Report be submitted to the City Council. The City’s investments, as shown in the attached Investment Report for the quarter ending March 31, 2026, conform to the City’s Investment Policy as well as all applicable State and federal requirements, including California Government Code Section 53646.

The funds that the City invests, and which are reported in the Quarterly Investment Report, are comprised of cash and investment balances that are held across all City funds. The cash and investment balances across all City funds are “pooled” for investment purposes, with the exception of the assets of the General Reserve, which is discussed further below. Cash is invested in accordance with the City’s Investment Policy. Interest earnings on investments are allocated to the various funds based on the cash and investment balances of those funds.

The City also maintains a Section 115 Pension Trust that was established for the purpose of setting aside resources to offset anticipated increases in future City pension costs. The cash and investments in the trust are designated as restricted fund balance in the City’s General Fund. These funds are invested according to the policy objectives and guidelines of the City’s Pension Investment Policy.

REVIEW AND ANALYSIS
Investment Policy
All investments held at March 31, 2026 conform to the City’s Investment Policy and all applicable State and federal requirements. The City’s investment objectives, in order of priority, are safety, which is investing in the highest quality securities; liquidity, which is the ability to convert the investment to cash as necessary to meet cash flow requirements; and yield, which is earning a higher return.

Investment Strategy

The City utilizes a passive investment management approach by buying and holding securities until maturity. Earnings on investments held until maturity typically fluctuate with market conditions and are considered “unrealized” prior to maturity. The City expects to yield a gain on all investments at maturity. A “laddered maturity” investment strategy is applied to the longterm portion of the City’s investment portfolio. A laddered portfolio is structured with securities that have different maturity dates. As securities are called or mature, proceeds are reinvested in a new security with another long term at the end of the ladder. Laddering helps to minimize interest-rate risk, increase liquidity, and diversify credit risk. The City also keeps funds in mutual funds when rates are competive with other investment instruments, such as certificates of deposit.

The City also maintains funds in mutual funds when their rates are competitive with other investment instruments.

Staff continues to monitor rates of return on City funds invested and make investments to best achieve the objectives laid out in the Investment Policy.

Third Quarter Investment Summary
As of March 31, 2026, total cash and investments decreased by $847,931 from the previous quarter, from $41,927,007 to $41,079,076. Typically, the City experiences swings in cash inflow and outflow due to the seasonality of large receipts, such as property taxes, and large disbursements, like debt service that is paid semiannually. The City will have sufficient cash flow to meet the next six months of estimated expenditures.

Investment Instruments
The Finance Director, in consultation with the City Treasurer, selects the instruments in which to invest the City’s funds, in order to best meet the objectives laid out in the City’s Investment Policy. The balances held in different investment instruments at March 31, 2026 are noted in Attachment A. The bulk of the City’s investment funds are invested in the State of California’s Local Agency Investment Fund (LAIF), because of the safety and liquidity of that investment.

Funds in the City’s General Reserve are maintained in an account that is separate from the rest of the pooled funds. This enables the Finance Director to implement a directed investment plan for the General Reserve funds. The City’s practice has been to invest these funds in instruments with longer duration, thereby yielding greater investment earnings.

Investment Yield and Duration
The weighted average yield of the City’s investment portfolio for the quarter ended March 31, 2026 is summarized in Attachment A. The total investment portfolio yielded 3.655% for the third quarter (January-March 2026), slightly down from the 3.728% yielded in the previous quarter (October-December 2025).

For the third quarter, LAIF earned an average annual yield of 3.826%, down from an average annual yield of 4.025% for the second quarter.

The General Reserve, which holds longer-term investments, earned an average annual yield

of 3.215%, slightly down from the 3.304% average annual yield in the second quarter. There were no investment maturities, and no new investments were purchased during the third quarter.

Section 115 Trust
The Section 115 Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements. The funds are invested on behalf of the City by Public Agency Retirement Services (PARS). The portfolio summary for the quarter ending March 31, 2026 is included in Attachment B to this report.

FISCAL IMPACT
There is no fiscal impact by the acceptance of this report.

ATTACHMENTS
A. Investment Report-Quarter Ending March 31, 2026
B. Pension Trust Investment Report-Quarter Ending March 31, 2026

CITY OF PINOLE
INVESTMENT REPORT MARCH 2026

PORTFOLIO SUMMARY
Weighted
Days to Average
Investments Par Value Market Value Book Value % of Portfolio Maturity Yield Maturity Investment Pool - LAIF 17,210,488 17,210,158 17,210,158 45.22% 1 3.826 0 Investment Pool - CalTrust 3,725,196 3,725,196 3,725,196 9.79% 1 3.840 0 Money Market Savings 9,401,506 9,401,506 9,401,506 24.70% 1 3.640 0 Mutual Funds 6,234,081 6,234,081 6,234,081 16.38% 1 3.266 0 Certificates of Deposit 497,000 498,255 498,255 1.31% 94 4.890 1 Medium-Term Corporate Notes 1,000,000 992,540 992,540 2.61% 164 2.060 4 Federal Agency Securities - - - 0.00% 0 0.000 0
Subtotal Investments $ 38,068,271 $ 38,061,736 $ 38,061,736 100.00% 52 3.655 1 Average Years to Maturity: 0.1
Cash
Mechanics Bank - Vendor Checking * 1,071,690 1,071,690 1,071,690 1 BMO - Payroll Checking * 594,038 594,038 594,038 1
BMO - Checking (Credit Card Clearing) * 1,351,612 1,351,612 1,351,612 1 Subtotal Cash 3,017,340 3,017,340 3,017,340 1
Total Cash and Investments $ 41,085,611 $ 41,079,076 $ 41,079,076 *Not included in yield calculations
The above investments are consistent with the City's Investment Policy and allowable under current legislation of the State of California. Investments were selected using safety, liquidity and yield as the criteria. The source of the market values for the investments are provided by US Bank in accordance with the California Government Code requirement. The City has sufficient cash flow to cover anticipated expenditures through the next six months.

Investment Pool
55%
Money Market savings
25%
Mutual Funds
16%
Certificates of Deposit
1%
Medium-Term
Corporate Notes
3%
Federal Agency
Securities
0%

CITY OF PINOLE - INVESTMENT PORTFOLIO
JANUARY 2022
-
5 10
15 20
25 30
35 40
0-3 mo 4-6 mo 7-12 mo 1-2 yr 2-3 yr 3-4 yr 5 yr +
Millions

MATURITY DISTRIBUTION
55%
25%
16%
1%
3%
0%
$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000
Investment Pool
Money Market savings
Mutual Funds
Certificates of Deposit
Medium-Term Corporate Notes
Federal Agency Securities

CITY OF PINOLE - INVESTMENT PORTFOLIO
MARCH 2026

CITY OF PINOLE
INVESTMENT REPORT MARCH 2026

PORTFOLIO DETAILS
Type /
Account
Number CUSIP Issuer Manager GL Acct # Par Value Market Value Book Value Rate Yield Days to
Maturity
S&P
Rating
Maturity
Date
Weighted
Average
Maturity
Investment Pool
Local Agency Investment Fund (LAIF) LAIF 999-10201 17,210,488 17,210,158 17,210,158 3.826 3.826 1 N/A 0 CalTrust - Short Term Fund (City) CalTrust 999-10202 28,662 28,662 28,662 3.870 3.870 1 N/A 0 CalTrust - Medium Term Fund (City) CalTrust 999-10203 3,696,534 3,696,534 3,696,534 3.810 3.810 1 N/A 0 20,935,685 20,935,355 20,935,355 3.835 3.823 1 0
Money Market Savings
Mechanics Bank City 999-10102 7,941,936 7,941,936 7,941,936 3.750 3.750 1 N/A 0 Mechanics Bank City 500-10311 1,157,394 1,157,394 1,157,394 3.740 3.740 1 N/A 0 Mechanics Bank City 999-10108 193,824 193,824 193,824 3.740 3.740 1 N/A 0 BMO City 999-10104 108,351 108,351 108,351 0.995 0.995 1 N/A 0 9,401,506 9,401,506 9,401,506 3.056 3.640 1 0
Mutual Funds
19-516680 U.S. Bank US Bank 150-10110 19,429 19,429 19,429 1.980 1.980 1 N/A 0 19-516680 31846V203 1st American Government Obligation Fund US Bank 150-10110 6,214,652 6,214,652 6,214,652 3.270 3.270 1 N/A 0 6,234,081 6,234,081 6,234,081 2.625 3.266 1 0
Certificates of Deposit
19-516680 01025RAG4 Alabama Cr Un US Bank 150-10110 248,000 248,630 248,630 5.000 4.990 83 N/A 6/22/2026 1 19-516680 910286GR8 United Fid Bk FSB Evansville I US Bank 150-10110 249,000 249,625 249,625 4.800 4.790 105 N/A 7/14/2026 1 497,000 498,255 498,255 4.900 4.890 94 1
Medium-Term Corporate Notes
19-516679 037833DN7 Apple Inc. US Bank 150-10110 1,000,000 992,540 992,540 2.050 2.060 164 AA+ 9/11/2026 4 1,000,000 992,540 992,540 2.050 2.060 164 4
Federal Agency Securities
- - - 0.000 0.000 - 0
$ 38,068,271 $ 38,061,736 $ 38,061,736 3.293 3.655 52 1 Average Years : 0.1

Investments Market Value Book Value % of Market Yield
Cash and Equivalents 338,941 338,941 2.60% 4.040
U.S. Government Issues 3,255,197 3,367,528 24.94% 3.980 Corporate Issues 2,272,903 2,292,264 17.41% 5.050
Foreign Issues 157,820 158,393 1.21% 5.290
Municipal Issues - - 0.00% -
Mutual Funds-Equity 6,548,601 5,957,007 50.17% 1.950
Mutual Funds-Fixed Income 439,155 444,678 3.36% 6.550
Total Assets 13,012,617 12,558,811 99.68% 3.250
Accrued Income 41,423 41,423 0.32%
Grand Total $ 13,054,039 $ 12,600,233 100%

CITY OF PINOLE
INVESTMENT REPORT MARCH 2026
SECTION 115 TRUST PORTFOLIO SUMMARY-PENSION

50.17%

24.94%

17.41%

3.36%

2.60%

1.21%

0.32%

0.00%
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Mutual Funds-Equity
U.S. Government Issues
Corporate Issues
Mutual Funds-Fixed Income
Cash and Equivalents
Foreign Issues
Accrued Income
Municipal Issues
Portfolio Summary

Investments Market Value Book Value % of Market Yield
Cash and Equivalents 55,934 55,934 2.33% 3.570
U.S. Government Issues - - 0.00% -
Corporate Issues - - 0.00% -
Foreign Issues - - 0.00% -
Municipal Issues - - 0.00% -
Mutual Funds-Equity 1,216,992 1,251,401 50.61% 1.960
Mutual Funds-Fixed Income 1,131,748 1,144,258 47.06% 4.430 Total Assets 2,404,673 2,451,593 99.99% 3.160
Accrued Income 169 169 0.01%
Grand Total $ 2,404,842 $ 2,451,761 100%

CITY OF PINOLE
INVESTMENT REPORT MARCH 2026
SECTION 115 TRUST PORTFOLIO SUMMARY-OPEB

50.61%

0.00%

0.00%

47.06%

2.33%

0.00%

0.01%

0.00%
$0 $1,000,000 $2,000,000
Mutual Funds-Equity
U.S. Government Issues
Corporate Issues
Mutual Funds-Fixed Income
Cash and Equivalents
Foreign Issues
Accrued Income
Municipal Issues
Portfolio Summary

CITY COUNCIL
REPORT 10.A.

DATE: MAY 19, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Lilly Whalen, Community Development Director, 510-724-9832, [email protected]
Kapil Amin, Sustainability Project Manager, N/A, [email protected] SUBJECT: CONDUCT A PUBLIC HEARING AND ADOPT A RESOLUTION, PURSUANT TO GOVERNMENT CODE SECTION 4217 AND ITS REQUIRED FINDINGS:
(1) APPROVING A SINGLE-SOURCE ENERGY SERVICES CONTRACT

WITH SERIOUS CONTROLS FOR THE INSTALLATION OF TWO BATTERY

ENERGY STORAGE SYSTEMS AT THE PINOLE YOUTH CENTER AND THE PINOLE TINY TOTS/SWIM CENTER AND (2) DESIGNATING THE CITY

MANAGER AS THE AUTHORIZED SIGNATORY FOR ALL AGREEMENTS

AND ASSOCIATED DOCUMENTS, WHICH ARE CURRENTLY PENDING

APPROVAL BY THE FEDERAL DEPARTMENT OF ENERGY, TO

COMPLETE THESE INSTALLATIONS FULLY FUNDED WITH MARIN CLEAN ENERGY PASS-THROUGH FEDERAL FUNDS.

RECOMMENDATION
Staff recommends the City Council:

1. Conduct a public hearing pursuant to Government Code Section 4217 and its required findings

2. Adopt the Resolution that would award an energy services contract to Serious Controls for the installation of battery energy storage systems at the Pinole Youth Center and Pinole Tiny Tots/Swim Center and designate the City Manager as the authorized signatory for all agreements and associated documents

BACKGROUND
In August 2025, the City responded to a Marin Clean Energy (MCE) grant solicitation for battery energy storage system (BESS) installations at the Pinole Youth Center and the Tiny Tots/Swim Center, in alignment with the City’s Climate Action and Adaptation Plan (CAAP) goals. The solicitation sought public facilities with existing solar infrastructure that provide critical services. In November 2025, the City was notified of its selection to receive an award valued at $340,000 for BESS installations at both sites. Under the grant structure, the City manages project procurement and installation, while MCE disburses payments to the vendor at defined milestones. The award also includes funding for necessary solar panel repairs.

With guidance from MCE, staff prepared and issued a request for proposals (RFP) consistent with federal requirements, including strict BESS specifications and vendor readiness to complete the project within the compressed grant timeline and in compliance with all federal

provisions. The initial solicitation resulted in six proposals; however, bids exceeded the available budget, and only one proposer—Serious Controls—met the required Build America, Buy America (BABA) standard for BESS equipment. Staff reissued the solicitation (Attachment B) in an effort to obtain more competitive bids. Of the four proposals received in the second round, cost estimates aligned more closely with the grant budget, and again, Serious Controls ranked highest due to its sole BABA-compliant BESS proposal (Attachment C) and substantial experience delivering projects under federal guidelines. Throughout the process, Serious Controls consistently demonstrated a strong likelihood of successfully completing all pending Department of Energy (DOE) approval steps necessary for this time-sensitive award.

REVIEW AND ANALYSIS
State law (Government Code Section 4217, "GC 4217") allows a city to award an energy services contract on a single-source basis when the anticipated cost of the energy project or efficiency services is less than the expected energy cost savings generated by the project.

Because the City received only one viable proposal for this grant-funded project, use of GC 4217 further strengthens the procurement process for selecting this vendor and supports the urgency of completing the grant scope within the required timeline while realizing energy savings as soon as possible.

The proposal submitted by Serious Controls demonstrates the required GC 4217 findings that project costs are less than anticipated savings. As this project is fully grant-funded, the City’s direct project cost is zero, and therefore the savings automatically exceed the cost. Serious Controls will complete the installations for $339,942. After application of a 30 percent Investment Tax Credit (ITC), the effective project cost is $237,959.40.

Under the grant terms, both BESS units will be dispatched between 4:00 p.m. and 9:00 p.m., when electricity prices are highest. Energy savings estimates from the Serious Controls proposal indicate that current annual energy costs for both facilities total $25,677, and post-installation costs are projected to decrease to $13,379 annually. Using a conservative 4.5 percent annual energy cost escalator, the 20-year cost savings total approximately $245,960, exceeding the adjusted project cost. These savings estimates do not include additional benefits from funded solar repairs or the City’s transition of all facilities to MCE Deep Green, both of which will further enhance long-term cost savings associated with this project.

FISCAL IMPACT
There is a positive fiscal impact of the grant award of $340,000 and associated energy cost savings for implementation of this project.

ATTACHMENTS
A. Resolution
B. Pinole YC SC TT battery storage RFP
C. Pinole RFP Update

RESOLUTION NO. 2026-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA,
PURSUANT TO GOVERNMENT CODE SECTION 4217 APPROVING A

SOLE-SOURCE ENERGY SERVICES CONTRACT WITH SERIOUS CONTROLS FOR

BATTERY ENERGY STORAGE SYSTEM INSTALLATIONS AT THE PINOLE YOUTH CENTER (635 TENNENT AVENUE; APN: 401-141-014) AND PINOLE TINY TOTS/SWIM CENTER (2450 SIMAS AVENUE; APN: 360-332-023) AND

DESIGNATING THE CITY MANAGER AS THE AUTHORIZED SIGNATORY FOR THE

AGREEMENT AND ASSOCIATED DOCUMENTS PENDING FEDERAL

DEPARTMENT OF ENERGY APPROVAL
WHEREAS, in August 2024, the City of Pinole adopted its inaugural Climate Action and Adaptation Plan (CAAP) to achieve carbon neutrality by 2045 in alignment with AB 1279; and
WHEREAS, the City applied to Marin Clean Energy (MCE) for grant funding for battery energy storage system (BESS) installations at the Pinole Youth Center (635 Tennent Avenue) and the Pinole Tiny Tots/Swim Center (2450 Simas Avenue); and WHEREAS, the City was notified of its selection for a grant award fully funding the BESS installations, and staff issued and reissued a Request for Proposals (RFP) in accordance with MCE and federal Department of Energy (DOE) procurement requirements; and
WHEREAS, through the competitive solicitation process, Serious Controls was the sole vendor able to provide a compliant proposal meeting strict federal procurement standards, including Build America, Buy America (BABA) requirements, and able to complete the project within the grant’s required timeframe; and WHEREAS, Government Code Section 4217 authorizes a city to enter into a sole-source energy services contract when findings show that the cost of the project is less than the anticipated energy cost savings, and those findings are met for this project; and
WHEREAS, use of Government Code Section 4217 also supports timely completion of the project within the grant period and maximizes the energy savings and community resilience benefits of the BESS installations.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pinole hereby resolves as follows:

1. The recitals above are true and correct and hereby made a part of this Resolution.

2. The Council accepts the Marin Clean Energy grant award for the BESS installations at the Pinole Youth Center and Pinole Tiny Tots/Swim Center.

3. In accordance with Government Code section 4217.12, the Council finds the anticipated savings to the City provided by the BESS installations described herein will be more than the anticipated cost to the City of electrical energy that would have been consumed by the City in the absence of such measures.

4. Pursuant to Government Code Section 4217, the Council approves a sole-source energy services contract with Serious Controls for the BESS installations.

5. The Council designates the City Manager as the authorized signatory for the agreement and all associated documents, including those pending approval by the Federal Department of Energy, in a form approved by the City Attorney.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 5th day of May, 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 5th day of May, 2026.
___________________________________
Heather Spears, CMC
City Clerk

City *(*

CITY OF PINOLE

COMMUNITY DEVELOPMENT DEPARTMENT
2131 PEAR STREET
PINOLE, CA 94564

REQUEST FOR PROPOSALS
Battery Energy Storage Systems Installation
for the City of Pinole
Issue Date: March 5, 2026
RFP Response Deadline: March 13, 2026
Anticipated Contract Award Date*
Anticipated Start Date of Contract*
*=dependent on DOE approval

PAGE 2 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION

REQUEST FOR PROPOSALS

BATTER Y ENERGY ST ORAGE SYSTEM INSTALLATIONS

INTRODUCTION
The purpose of this Request for Proposal (RFP) is to invite proposals from qualified firms to assist the City of Pinole with installation of battery energy storage systems (BESS) at two sites:

Pinole Youth Center (635 Tennent Ave) and joint Pinole Tiny Tots/Pinole Swim Center (2450/2454 Simas Avenue). The City adopted its inaugural 2024 Pinole Climate Action and Adaptation Plan (CAAP) with ambitious goals in municipal and community building decarbonization, microgrids, EV charging infrastructure, and climate resilience.

CITY PROFILE
Pinole is a bayfront community of about 19,000 residents in Contra Costa County, incorporated on June 25, 1903. The City has a land area of more than five square miles and is bordered by Hercules to the North, San Pablo and Richmond to the South, and the unincorporated areas of Tara Hills and El Sobrante to the southeast and southwest of the City.

The City of Pinole is a “full-service” city, meaning that the City provides all of the traditional municipal services (police, land use management, public works, and parks and recreation) to its residents. The City of Pinole also provides residents with some non-traditional municipal services, such as wastewater treatment, community television programming and childcare. The City operates on the City Council-City Manager system of local government with five elected Council members serving four-year terms with a rotating mayor. City Hall hours of operation are 8:00 am to 4:30 pm, Monday through Thursday. City Hall is closed to the public on Fridays.

BACKGROUND
The City of Pinole is advancing community-wide building decarbonization through multiple, coordinated strategies. In 2024, the City launched the Pinole Energy Enhancement Rebate program (PEER) to help offset project cost of various energy-efficiency measures for single-family and multi-family property owners. The City is also developing an all-electric building virtual concierge—a one-stop platform designed to streamline adoption of electrification measures.

In tandem, the City is also pursuing reach codes to establish stronger standards that support long-term decarbonization goals. The City also modernized its permitting systems by launching eTRAKiT for online permitting and Symbium for instant solar permit approvals, significantly

PAGE 3 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
improving efficiency and accessibility. Building on this foundation, the Community Development Department is preparing to roll out additional instant permit options for energy efficiencyprojects via Symbium, further aligning implementation efforts with the City’s Climate Action and Adaptation Plan (CAAP).

The City of Pinole adopted its inaugural CAAP1 in August 2024 to achieve carbon neutrality by 2045, aligning with State goals and reducing the City’s contribution to global emissions. Building energy consumption from fossil fuels makes up approximately 22% of the Pinole municipal greenhouse gas emissions with building electrification identified as a key strategy.

One of the central measures in the CAAP’s City Infrastructure and Operations section is CIO-1, which directs the City to “upgrade all City accounts to MCE’s Deep Green option by 2025 and electrify or otherwise decarbonize all municipal buildings and facilities by 2035” (emphasis added). In addition, CAAP Action CIO-1d envisions the development of an actionable and implementable municipal building decarbonization plan to eliminate greenhouse gas emissions from the City’s building portfolio.

CIO-1d - Develop a plan to electrify or otherwise decarbonize all municipal buildings and facilities by 2035 which will include:
▪ An inventory of existing fossil fuel-powered buildings and facility equipment, available electric or zero/low-carbon alternatives for replacing each, and relevant costs and benefits of replacing each (e.g., lifespan, equipment costs, operational quality). ▪ A prioritized schedule for completion based on potential to reduce natural gas and propane usage.
▪ Prioritize upgrades that benefit vulnerable communities first, such as the Library, Senior Center, Youth Center, and Tiny Tots facilities.

The need for battery energy storage systems are further reinforced with the following CAAP goals (BE=Building Energy, CAR=Community Adaptation and Resilience).

BE-5 Increase generation and storage of local community-scale renewable energy CAR-2f Identify critical facilities in need of reliable sources of sustained electrical power during events of extreme climate. Assess power loads at each critical facility, determine costs and technology options for battery storage, and make any additional recommendations to the City Council prior to advancing construction
1 City of Pinole Final Climate Action and Adaptation Plan

PAGE 4 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
The City was noticed of a pre-award of Federal grant funds through the Marin Clean Energy (MCE) Energy Storage Program for installation of two BESS systems. Because this Project will be funded in whole or in part by the U.S. Department of Energy (DOE), the resulting contract and scope of services shall comply with all applicable federal statutes, regulations, and award terms, including but not limited to 2 CFR Part 200 and the Build America, Buy America Act (2 CFR Part 184) (please see attachments section for additional details about BABA) .

Federal compliance includes not only performance of the work, but also the provision of complete, accurate, and auditable documentation sufficient to support DOE reimbursement.

The selected proposal is contingent on Federal Department of Energy approval. The City is seeking proposals from vendors and subvendors that are DOE-ready and are confident in their ability to pass DOE inspection. If subvendors will be used for any task in the scope of services, they must be identified and named in the proposal for DOE approval.

A 2024 Energy Conservation, Generation, and Storage Assessment (see attachments) conducted by Tetra Tech offers insight into the energy demand and PV system of both sites to inform cost of the design-build services. A brief summary is provided here.

The Pinole Youth Center (2-story; 9,000 sqft) The electric account purchases energy at the NEM A6 rate, which has time-of-use charges. The annual net electric usage is ~30,000 kWh which is significantly offset by a 25-kW PV system. The system was installed in 2013 and consists of 114 Canadian Solar CS6P-250P solar panels and 114 Enphase M215 micro inverters. The system was evaluated in 2024 and demonstrated production at its expected capacity.

Pinole Tiny Tots (1-story; ~6,000 sqft)/Swim Center (spans ~25,000 sqft) Their shared electric account purchases energy at the new energy meter (NEM) A6 rate, which has time-of-use energy charges. The annual net electric usage is ~45,000 kWh which is significantly offset by the production of the 49-kW PV array. The pool area has a 49-kW solar PV canopy at the southside of the property. The system was installed in 2013 and consists of 221 Canadian Solar CS6P-250P solar panels and 221 Enphase M215 microinverters. At time of inspection in 2024, the PV array was operating at 80% of its expected capacity. Broken panels and inverters may be the source of the faulty production and both components come with 25-year warranties. Tetra Tech estimated ~$9,000 in PV repair.

PAGE 5 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION

SCOPE OF SERVICES
The selected proposer will complete installation of two battery energy storage systems.

TASK 1: SITE ASSESSMENT OF BESS INSTALLATION SITES (PINOLE YOUTH CENTER

AND TINY TOTS/SWIM CENTER
Conduct a site assessment of both locations where BESS systems will be installed: Pinole Youth Center (635 Tennent Ave) and joint Tiny Tots/Swim Center (2450/2545 Simas Ave) to collect necessary data for design not limited to:
• PV system specifications
• PV system condition assessment
• Electrical panel capacity
• Electrical panel upgrade assessment
• Optimal location for BESS installation under best practices (ventilation, access, environmental factors)
• Operational needs/energy demand
• Backup needs
Deliverables:
• Site assessment report with details of existing conditions and recommendations for successful completion of two BESS installations
TASK 2: RECOMMEND BABA-COMPLIANT OPTIONS FOR BATTERY ENERGY STORAGE

SYSTEMS
Recommend options and sizing of BESS systems considering factors such as type of battery (lithium-ion, flow, etc.), latest technology, ease of use and management, safety, efficiency, lifespan, low maintenance, depth of discharge, smart energy management capability etc. At minimum the grantor requires a 100 kWh system for the Youth Center and 200 kWh for the Tiny Tots/Swim Center. Federal provisions such as Build America, Buy America (BABA) apply (see attachments sections for additional detail of BABA requirements). Additional requirements include battery dispatch from 4 pm to 9 pm during normal operations.

Deliverable: Memo of different BESS system recommendations for each site for staff approval TASK 3: CREATE A DESIGN FOR EACH OF THE TWO SITES
A complete design will include, but is not limited to:

PAGE 6 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
• Electrical engineering (electrical panel upgrade, etc.) • Solar panel repair integration
• Solar power integration
• Grid connection (if needed)
• Battery dimensions
• BESS energy management system compatibility
• BESS thermal management system compatibility
• BESS safety system compatibility
• Compliance with 2025 California Building Code and any other applicable regulations from the local, state, or federal level
Deliverables:
• Shovel-ready design for Pinole Youth Center BESS
• Shovel-ready design for Tiny Tots/Swim Center
TASK 4: OBTAIN ALL NECESSARY PERMITS (MILESTONE 1)
Ensure all local permitting is acquired for the installations. Installations cannot begin without local permitting. Additionally, installations cannot begin until grantors, DOE/MCE, provide approval after they obtain a final NEPA determination. A detailed scope of work will be required to inform the determination.

Deliverable:
• Issued permits for both sites
• Detailed scope of work for NEPA clearance for both sites TASK 5: COMPLETE INSTALLATIONS (MILESTONE 2)
Once greenlighted, complete BESS installations at both sites compliant with applicable state, local, and federal regulations
Deliverable:
• Photos of completed installations at both sites
• Permit checklists for both sites
• Final permit inspection cards by local permitting offices for both sites TASK 6: REQUEST PERMISSION TO OPERATE (PTO) (MILESTONE 3) Confirm the requests to PG&E for PTO for both sites

PAGE 7 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
Deliverable:
• PTO approval checklist
• PG&E approval letter for PTO
TASK 7: PROJECT MANAGEMENT INCLUDING SUBCONTRACTOR OVERSIGHT Ensure successful project management and timely and accurate completion of every milestone in compliance with grantor requirements. Tasks include and not limited to bi-weekly check-ins with staff, labor tracking and documentation, quarterly progress reports, completion of other documentation required by grantor, etc.

The selected vendor shall be fully responsible for the compliance of all subcontractors engaged on the project. The selected vendor shall include appropriate federal flow-down provisions in all subcontracts and shall ensure that subvendors provide all documentation required to demonstrate compliance. The selected Consultant remains fully responsible for subcontractor performance and compliance and acknowledges that subvendor noncompliance may result in delayed reimbursement, disallowed costs, or other corrective actions.

Deliverables (not exhaustive):
• Labor tracking and documentation
• Quarterly progress reports
• Other documentation required by grantor

PROPOSAL CONTENT
The proposal shall clearly address all the information requested herein. To ensure consistent evaluation and comparability across submittals, proposals must follow the structure below and include all requested information:

A. Cover Letter: A maximum two-page executive summary demonstrating understanding of the Scope of Services, key project needs, and the proposer’s approach. The letter shall acknowledge acceptance of the terms and conditions of the Consulting Services Agreement (Attachment A) and shall contain a statement that the proposal is valid for ninety (90) days. The cover letter shall also identify the designated Project Manager authorized to represent the vendor.

B. Brief Company Profile. General company information including number of employees, location of company headquarters and branch offices, number of years in business and organizational structure, disciplines, and staffing capacity. Describe the general qualifications of the vendor as they relate to the work proposed under this RFP, including

PAGE 8 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
experience with, solar repair and successful BESS installation as well as DOE grant-funded work. Include up to three (3) relevant project examples and client references.

C. Organization and Staffing. Provide a list of the vendor’s employees and agents whom the vendor anticipates assigning to this project. For each person, provide:
• Summary of qualifications and experience
• Relevant licenses and certifications
• Role on this project
• Percentage of time allocated to the project
Full resumes are not required; one-page summaries are preferred. If subvendors are proposed, identify the lead for each subvendor and describe how coordination will be managed.

D. Description and Approach. The proposal should demonstrate the vendor’s knowledge of the needs and objectives of the work proposed under this RFP, the proposed methodology, project management approach, task-by-task work plan, communication strategy, and QA/QC procedures. Provide a detailed description of how the team, (including subvendors, if applicable), will be managed. Explain specifically how previously completed City work will be leveraged to reduce duplication, lower costs, and accelerate delivery. Please include experience working on DOE-ready projects including experience of subvendors.

E. Project Schedule. Describe the team’s methodology and approach to schedule management, including how you plan to meet project deadlines and ensure timely task completion. Provide a detailed schedule that outlines all tasks and their respective timelines. A Gantt-style schedule is preferred, showing milestones, dependencies, and City review periods. Note: please reference the milestones and target completions below • Milestone 1 Permitting (Target Completion: July – September 2026) • Pre-Work Prior to Milestone 2 (Target Completion BESS Installation: December 2026)
• Milestone 2 Installation & Commissioning (Target Completion: January – March 2027)
• Milestone 3 Permission to Operate (PTO) (Target Completion: September 2027) F. Subvendors. If resources outside the firm will be used to establish a team with a breadth of expertise, list subvendors who would provide services and identify their expertise and experience in the specific type of work they would provide to the City. Note: Invoices must reflect actual services performed and reimbursable expenses incurred. Advance payments for subvendors work are not permitted. Letters of commitment from subconsultants are encouraged. Specify the percentage of work each subvendor is expected to perform and their roles within the project structure.

G. Cost Proposal. The cost proposal shall be in the form of the Table 2 below, by task, and include the hourly rate for services. Include any subconsultant’s fee schedule, if

PAGE 9 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
applicable. Maximum grant funding allocated for this project is $340,000 and should ideally not exceed this amount. If your proposal’s budget will exceed this amount, use the columns in “Costs Over $340k Budget” in Table 2 to detail these extra costs per task.

Ensure that the sum of all task costs listed in columns “Costs within $340k Budget” do not exceed $300k. Cost proposals shall be prepared in accordance with the City of Pinole Standard Agreement and in accordance with federal requirements (2 CFR Part 200/ 48 CFR Part 31) Note: This is a fixed-fee agreement.

Milestones are firmly set by DOE and the payments will be disbursed only upon successful completion of the applicable milestone and submission of all required supporting documentation sufficient to demonstrate compliance with DOE and MCE requirements.

Incomplete or noncompliant documentation may result in delayed or reduced payment.

Invoices provide for each milestone may not exceed the percentage of payment allocated to that milestone.
• Milestone 1 (Permitting): up to 20%
• Milestone 2 (Installation & Commissioning): up to 70% • Milestone 3 (Permission to Operate): up to 10%
The City will not be the source of payments for disbursements. Marin Clean Energy (MCE) will enter into a separate agreement with the selected vendor in order to be issued payments by MCE. The agreement between the City and selected vendor will be solely for completion of the scope of work in this solicitation.

Table 2: Budget Format for Proposals
Task
Item
Costs within $340k Budget Costs Over $340k Budget
Total
Costs
Est. Hours
(≤ $300K
Budget)
Hourly
Rate (≤
$300K
Budget)
Cost
Within
$300K
Budget
Est. Hours
(Over
Budget)
Hourly
Rate (Over
Budget)
Cost
Exceed-ing
$300K
Budget
Total
Task
Cost
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
TOTAL

PAGE 10 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
H. Relevant Projects/Services with References. Provide three references for similar or relevant projects completed within the past five years. Each reference shall include:
• client name and address;
• contact person, title, phone number, and email;
• project description;
• services provided;
• project budget and completion year; and
• duration of the vendor’s involvement.

Projects involving municipal decarbonization planning, energy transition, or work funded through state or federal grants are preferred.

I. Required Statements/Documents. Include statements of assurance regarding the following requirements:
a) Disclose any actual, apparent, direct or indirect, or potential conflicts of interest that may exist with respect to the vendor, management, or employees relative to the services to be provided under the Agreement. This includes any real or perceived conflict associated with this project, the Scope of Services, or any prior or current work for the City of Pinole. If a vendor has no conflicts of interest, an affirmative statement confirming the absence of conflicts must be included.
b) A statement acknowledging compliance with the Levine Act. Vendors are required to disclose on the record any contribution of more than $250 made to a City Council Member within the twelve-month period preceding the submittal deadline of this RFP, and within the twelve-month period preceding any subsequent procurement based on this RFP. This applies to the proposing firm, any team member, agents of the firm or team members, and major shareholders of any closely held corporation participating on the team. If you have made a contribution that needs to be disclosed you must provide written notice of the date, amount and receipt of the contribution(s) to the City Manager. This disclosure is required prior to contract approval c) Ability and agreement to fulfill the indemnification and insurance requirements contained in the standard contract.
d) A statement that nothing contained in the submitted proposal is proprietary.

Proposals must not include copyrighted, confidential, or trade secret material. e) Acknowledgement that the vendor understands that all documents submitted to the City in connection with the proposal are subject to the California Public Records Act and may be disclosed without notice to the vendor. This includes all materials submitted during evaluation, negotiation, and contract execution f) A description of any and all proposed exceptions, alterations, modifications or requested amendments to the Scope of Services or other requirements of this RFP,

PAGE 11 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
including the Standard Contract (Attachment A). If no exceptions are proposed, a statement indicating “vendor takes no exceptions” must be included. g) A statement which includes:
• Responsive vendors shall follow The Build America, Buy America Act (BABA), which requires that all iron and steel, construction materials, and manufactured products used in federally funded infrastructure projects are produced in the United States. This requirement, known as the "Buy America Preference" (BAP), is detailed in the Infrastructure Investment and Jobs Act, Pub. L. 117-58 and 2 CFR 184 (more details of BABA are provided in the attachments section).
• Responsive vendors shall follow DOE requirements listed in 2 CFR Part 200, including all conflict of interest rules.
• Responsive vendors that are awarded the proposal must maintain and make available all records involving Participant’s project for three (3) years after the closeout of the project.
• Responsive vendors that are awarded the proposal will be required to submit invoices, supporting documentation, and performance updates surrounding the project.
• Responsive vendors that are awarded the proposal may only use funds for approved activities and costs under the DOE rules.
• Responsive vendors that are awarded the proposal must agree to cooperate with MCE throughout Participant’s project

SUBMITTAL
Vendors shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

AMENDMENTS TO THE RFP
The City reserves the right to amend the RFP by addendum posted on OpenGov prior to the final proposal submittal date.

TIMELINE
The following table is an outline of the anticipated schedule for the proposal review and contract award. The schedule is subject to change. The selected vendors and subvendors must be

PAGE 12 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
available to commence work as soon as Wednesday March 18, 2026 dependent on DOE approval as outlined in the table below. The installations must be complete by the grantor’s hard deadline of March 2027 with PTO by September 2027.

Milestone Date Time
RFP Released for Project Thursday March 5, 2026 5pm
Proposal Submission Deadline Friday March 13, 2026 5pm

EVALUATION CRITERIA
The City intends to engage the most qualified vendor(s) who demonstrate a thorough understanding of the City’s needs. An internal Selection Review Panel will evaluate proposals using the following weighted criteria, for a total of 100 points:
• Understanding of the Work to Be Performed (Scope of Services): 15 points  Clarity and depth of understanding of the City’s objectives and specific project needs.
 Approach to completing tasks, including innovation, best practices, and community-serving priorities.
 Feasibility of the proposed approach in relation to the Scope of Services. • Technical Expertise and Relevant Experience: 25 points  Demonstrated experience in installation of battery energy storage systems.
 Expertise in electrification measures, permitting processes, and integrating financial resources.
 Ability to synthesize technical, operational, and financial considerations into actionable recommendations.
• Familiarity with Local, State, and Federal Regulations and Requirements: 15 points  Knowledge of City, County, State, and Federal regulations relevant to energy codes, permitting, building electrification, and climate goals.  Experience aligning work with grant requirements and reporting obligations.
 Understanding of compliance considerations related to state or federal funding.
• Quality of Proposal and Project Plan: 25 points
 Completeness, organization, and clarity of the proposal.

PAGE 13 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
 Feasibility and detail of the proposed schedule, methodology, and deliverables.
 Approach to community-serving priorities and municipal operational needs into the proposed plan.
• Cost and Value of Services: 15 points
 Cost-effectiveness of the proposal in relation to the scope and quality of services.
 Transparency in cost breakdowns and adherence to grant budget constraints.
 Demonstrated efficiencies achieved by leveraging prior City work and avoiding duplication.
• References and Prior Performance: 5 points
 Satisfaction of previous clients with similar projects, as demonstrated through references.
 Proven ability to deliver high-quality work on schedule and within budget.

The City may request a qualification interview with the highest raked vendor(s) prior to determining the final ranking. The City reserves the right to reject any and all proposals.

GENERAL TERMS AND CONDITIONS

1. The City is not liable for any expenses incurred by any proposer prior to issuing the contract.

2. The Vendor, once selected, is required to submit invoices at each milestone.

3. The Vendor selected for the project must obtain a City business tax certificate and maintain liability and workers compensation insurance coverage in accordance with the City Consulting Services Agreement (Attachment A) template, attached.

4. All work product generated by the Agreement will be owned by the City.

5. This solicitation for proposals does not commit the City to enter a contract or to pay any costs incurred in the preparation of the proposal.

6. The City reserves the right to accept or reject any and all proposals, and to negotiate with any and all qualified vendors, or to cancel in part or in its entirety this RFP.

7. The City reserves the right to accept any proposal received, to reject any or all proposals, in whole or in part, to waive irregularities, formalities, or both, as deemed appropriate, to request clarification of any submittal, and to negotiate with the preferred vendor to provide the requested services.

8. The City hereby notifies all vendors that no person will be excluded from participation in, denied any benefits of, or otherwise discriminated against in connection with the award and performance of any contract on the basis of race, religious creed, color,

PAGE 14 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, or veteran status.

9. Once the Consultant is selected, the City and the Consultant will execute the City’s Consulting Services Agreement, which will set forth the scope of work, the estimated time schedule, and the applicable rates and reimbursements. Consultant will also be required to execute an agreement directly with MCE for payments to be issued to Consultant.

10. All proposals submitted in response to this RFP will become the property of the City upon submission and a matter of public record pursuant to applicable law (including the California Public Records Act, Government Code section 6250 and following). The City reserves the right to make copies of all proposals available for inspection and copying by interested members of the public as records of the City and the City will be under no obligation to the Consultant to withhold such records. Insofar as a proposals contains information that the Consultant regards as proprietary and confidential, it is the responsibility of the Consultant (and not the City) to specifically identify which items of information are proprietary and clearly identify in writing which specific pieces of information are proprietary. It will be insufficient for the Consultant to merely identify the entire proposal or an entire page or set of pages of proprietary information. Not-toexceed sums, hourly rates and the like that may be set forth in the proposal will not constitute proprietary information nor will any information readily available to the general public or any other information not regarded as proprietary and confidential under federal or state law.

11. The Consultant selected for this project shall comply with potential construction bond requirements (value of bond to be determined).

12. Federal Terms and Conditions. Consultants and all subcontractors shall be required to comply with any and all applicable Federal Provisions, as further specified in Attachment A, as follows:

A. All federal award terms and conditions in 2 CFR part 200 as amended by 2 CFR part 910 as set forth in 2 CFR 200.101.

B. All applicable Intellectual Property provisions and National Policy Assurances.

C. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3, shall require that Consultant comply with the Federal equal opportunity clause as provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

PAGE 15 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
D. All prime construction contracts in excess of $2,000 must comply with the DavisBacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must pay wages not less than once a week. Additionally, Consultant shall comply with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

E. All contracts in excess of $100,000 that involve the employment of mechanics or laborers must comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

F. All contracts and subgrants of amounts in excess of $150,000 shall require that Consultant comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

G. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining

PAGE 16 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION
any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

ADDRESS PROPOSALS AND QUESTIONS TO:

OpenGov Portal

PAGE 17 BATTERY ENERGY STORAGE SYSTEMS INSTALLATION

PROPOSALS ARE DUE ON Friday February 25, 2026 BY 5PM
SUBMIT ELECTRONICALLY TO:
https://procurement.opengov.com/signup
All proposals must remain firm for a period of ninety (90) days following the last day to accept proposals

Consulting Services Agreement between City of Pinole and XXXX [DATE] ATTACHMENT A: Standard Consulting Services Agreement

Consulting Services Agreement between City of Pinole and XXXX [DATE]

CONSULTING SERVICES AGREEMENT

BETWEEN THE CITY OF PINOLE AND
[NAME OF CONSULTANT]

THIS AGREEMENT for consulting services is made by and between the City of Pinole (“City”) and ______________________ (“Consultant”) (together sometimes referred to as the “Parties”) as of _____________________, 20 (the “Effective Date”) in Pinole, California.

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein.

In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on , and Consultant shall complete the work described in Exhibit A by that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a professional manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession.

Consulting Services Agreement between City of Pinole and XXXX [DATE]

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in Exhibit C, and only under the terms and conditions set forth therein.

Section 4. INSURANCE REQUIREMENTS. Before beginning any services under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant’s bid or proposal. Selected proposal must be compliant with Pinole insurance requirements and MCE vendor agreements. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law. The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by

Consulting Services Agreement between City of Pinole and XXXX [DATE] the City upon written verification that Consultant is a sole proprietor and does not have any employees and will not have any employees during the term of this Agreement.

4.2 Commercial General and Automobile Liability Insurance

4.2.1 General requirements. Consultant, Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) per occurrence and FOUR MILLION DOLLARS ($4,000,000) aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and non-owned autos (Code 9). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.
b. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased,
hired, or borrowed by the Consultant. Coverage can be

Consulting Services Agreement between City of Pinole and XXXX [DATE] provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01.
c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be
primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the
Consultant’s insurance and non-contributing.
d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.
e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount.

4.3 PROFESSIONAL LIABILITY INSURANCE.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence or claim covering the Consultant’s errors and omissions.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.

Consulting Services Agreement between City of Pinole and XXXX [DATE] b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after
completion of the Agreement or the work.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum
of five (5) years after completion of work under this
Agreement.
d. A copy of the claim reporting requirements must be
submitted to the City prior to the commencement of any
work under this Agreement.

4.4 ALL POLICIES REQUIREMENTS.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:
a. Certificate of Liability Insurance in the amounts specified in this Agreement; and
b. Additional Insured Endorsement as required for the
General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than ONE HUNDRED THOUSAND DOLLARS
($100,000).

Consulting Services Agreement between City of Pinole and XXXX [DATE]

4.4.4 Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 1) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 2) order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof; and/or 3) terminate this Agreement.

Section 5. INDEMNIFICATION AND C ONSULTANT’S R ESPONSIBILITIES.

5.1 General Indemnification. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold City, its officials, officers,

Consulting Services Agreement between City of Pinole and XXXX [DATE] employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, subcontractors and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, attorneys’ fees and other related costs and expenses.

Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs, including reasonable attorneys’ fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by City or its directors, officials, officers, employees, agents or volunteers.

Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. This Section 5.1 shall survive any expiration or termination of this Agreement.

5.2 PERS Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any

Consulting Services Agreement between City of Pinole and XXXX [DATE] penalties and interest on such contributions, which would otherwise be the responsibility of City.

SECTION 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

SECTION 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

Consulting Services Agreement between City of Pinole and XXXX [DATE]

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Pinole Business License. Consultant shall obtain a City of Pinole business license according to the terms of Title 5 of the City of Pinole Municipal Code and deliver to City proof of such business license prior to beginning work under this Agreement. Work under this Agreement cannot begin until the City receives proof that Consultant has obtained a City of Pinole business license.

7.6 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, harass, or allow harassment, on the basis of a person’s race, religious creed, color, national origin, ancestry, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, and denial of family care leave, against any employee,

Consulting Services Agreement between City of Pinole and XXXX [DATE] applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. he Consultant and subcontractors shall comply with the Fair Employment and Housing Act (Gov. Code Section 12900(a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulation, Title 2, Section 7285.0 et seq.) The applicable regulations of the Fair Employment and Housing Commission implementing Government Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

The Consultant shall comply with regulations relative to Title VI (nondiscrimination in federally-assisted programs of the Department of Transportation – Title 49 Code of Federal Regulations, Part 21 - Effectuation of Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

7.7 Disadvantaged Business Enterprise. This Agreement may be subject to 49 CFR, Part 26 entitled “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.” Disadvantage Business Enterprise (DBE) participation shall be in accordance with the AUTHORITIES DBE policies and the CONSULTANT agrees to comply with Federal-Aid Agreement procedures in accordance with State of California Department of Transportation.

7.8 Administrative Requirements. Consultant must comply with federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative

Consulting Services Agreement between City of Pinole and XXXX [DATE] Requirements for Grants and Cooperative Agreements to State and Local Governments.

SECTION 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall be specified in writing by the City. Consultant understands and agrees that if City issues such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized
by the City, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

Consulting Services Agreement between City of Pinole and XXXX [DATE]

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique professional competence, experience, and specialized professional knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the personal reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by
Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Consulting Services Agreement between City of Pinole and XXXX [DATE]

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

SECTION 9. KEEPING AND STATUS OF RECORDS.

9.1 Rec ords Created as Part of Consultant’s Performan ce. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Rec ords. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

Consulting Services Agreement between City of Pinole and XXXX [DATE]

9.3 Inspection and Audit of Records. Any records or documents that Section

9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code Section 8546.7; Consultant, subconsultants, and City shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract. The state, State Auditor, AUTHORITY, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of Consultant and it’s certified public accountants (CPA) work papers that are pertinent to the contract and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.

Consultant and subconsultant agreements, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an agreement audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the agreement, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR Part 31 and other related laws and regulations. In the instances of a CPA ICR audit

Consulting Services Agreement between City of Pinole and XXXX [DATE] work paper review it is Consultant’s responsibility to ensure federal or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The agreement, cost proposal, and ICR shall be adjusted by Consultant and approved by the City Contract Administrator to conform to the audit or review recommendations. Consultant agrees that individual terms of costs identified in the audit report shall be incorporated into the agreement by this reference if directed by City at its sole discretion. Refusal by Consultant to incorporate audit or review recommendations, or to ensure that the federal or local governments have access to CPA work papers, will be considered a breach of Agreement terms and cause for termination of the Agreement and disallowance of prior reimbursed costs.

9.4 Audit Review Procedures. Any dispute concerning a question of fact arising under an interim or post audit of this contract that is not disposed of by agreement, shall be reviewed by the City’s designated official. Not later than thirty (30) days after issuance of the final audit report, Consultant may request a review by City of unresolved audit issues. The request for review will be submitted in writing. Neither the pendency of a dispute nor its consideration by City will excuse Consultant from full and timely performance, in accordance with the terms of this contract. Consultant and subconsultant contracts, including cost proposals and ICR, are subject to audits or reviews such as, but not limited to, a contract audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the contract, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is Consultant’s responsibility to ensure federal, state, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The contract, cost proposal, and ICR shall be adjusted by Consultant and approved by City’s contract manager to conform to the audit or review recommendations.

Consultant agrees that individual terms of costs identified in the audit report shall be incorporated into the contract by this reference if directed by City, at its sole discretion. Refusal by Consultant to incorporate audit or review recommendations, or to ensure that the

Consulting Services Agreement between City of Pinole and XXXX [DATE] federal, state or local governments have access to CPA work papers, will be considered a breach of contract terms and cause for termination of the contract and disallowance of prior reimbursed costs.

SECTION 10 STATE AND FEDERAL PREVAILING WAGE.

10.1 State Prevailing Wages. Where applicable, the Consultant shall comply with all Federal, State, and local laws, ordinances, regulations, and permits applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code Sections 1773 through 1775.

10.2 Federal Prevailing Wages. The Davis-Bacon Act requires that all contractors and subcontractors performing on federal contracts (and contractors or subcontractors performing on federally assisted contracts under the related Acts) in excess of $2,000 pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits listed in the contract’s Davis-Bacon wage determination for corresponding classes of laborers and mechanics employed on similar projects in the area. Davis-Bacon labor standards clauses must be included in covered contracts and subcontracts.

Apprentices may be employed at less than predetermined rates if they are in an apprenticeship program registered with the Department of Labor or with a state apprenticeship agency recognized by the Department.

Trainees may be employed at less than predetermined rates if they are in a training program certified by the Department.

Contractors and subcontractors on prime contracts in excess of $100,000 are required, pursuant to the Contract Work Hours and Safety Standards Act, to pay employees one and one-half times their basic rates of pay for all hours over 40 worked on covered contract work in a workweek.

Covered contractors and subcontractors are also required to pay employees weekly and to submit weekly certified payroll records to the contracting agency.

Consulting Services Agreement between City of Pinole and XXXX [DATE] SECTION 11 MISCELLANEOUS PROVISIONS.

11.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

11.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.

11.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

11.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

11.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

11.6 Use of Recycled Products. Consultant shall endeavor to prepare and submit all reports, written studies and other printed material on

Consulting Services Agreement between City of Pinole and XXXX [DATE] recycled paper to the extent it is available at equal or less cost than virgin paper.

11.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement.

Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

Consultant will comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant or

Consulting Services Agreement between City of Pinole and XXXX [DATE] Consultant’s firm to notify the City pursuant to section 10.10 Notices of any staff changes relating to this Agreement.
a. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection b., will be performing a very limited and closely supervised function, and, therefore, are unlikely to have a conflict of interest arise.

No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection b.

Initialed by City Attorney’s
Office
b. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the Disclosure Category “1-5” of the City’s Conflict of Interest Code:

Consulting Services Agreement between City of Pinole and XXXX [DATE]

11.8 Rebates, Kickbacks, or Other Unlawful Consideration. The Consultant warrants that this Agreement was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any City employee. For breach or violation of this warranty, City shall have the right, in its discretion, to terminate this Agreement without liability, to pay only for the value of the work actually performed, or to deduct from this Agreement price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

11.9 Debarment and Suspension Certification. Consultant will comply with Title 2 CFR, Part 180, “OMB Guidelines to Agencies on Government wide Debarment and Suspension nonprocurement)”, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City.

11.10 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

11.11 Contract Administration. This Agreement shall be administered by who shall act as the City’s
representative. All correspondence shall be directed to or through or his or her designee.

11.12 Notices. Any written notice to Consultant shall be sent to:

Consulting Services Agreement between City of Pinole and XXXX [DATE] Any written notice to City shall be sent to:

11.13 Professional Seal. Where applicable in the determination of the City, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.

11.14 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All exhibits attached hereto are incorporated by reference herein.

11.15 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

The Parties have executed this Agreement as of the Effective Date.

Consulting Services Agreement between City of Pinole and XXXX [DATE]

CITY OF PINOLE CONSULTANT
Melissa Klawuhn, Acting City Manager [NAME, TITLE]

Consultant’s City of Pinole Business
License #:_
Attest:

Heather Bell, City Clerk
Approved as to Form:

Eric S. Casher, City Attorney

Consulting Services Agreement between City of Pinole and XXXX [DATE]

EXHIBIT A

SCOPE OF

SERVICES
.

Consulting Services Agreement between City of Pinole and XXXX [DATE]

EXHIBIT B

COMPENSATION SCHEDULE AND HOURLY
FEES

EXHIBIT C

CITY-FURNISHED FACILITIES

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

April 8th, 2026
City of Pinole

1. Executive Update
Serious Controls appreciates the opportunity to partner with the City of Pinole to restore existing solar assets and deploy resilient Battery Energy Storage Systems (BESS) at the Youth Center and Tiny Tots / Swim Center facilities. As a strategic partner to Marin Clean Energy (MCE) supporting its Virtual Power Plant (VPP) programs, Serious Controls brings direct experience with DER integration, market participation, and program deployment. This project is designed to lower operating costs, improve resiliency, and prepare the City for future grid programs, while remaining compliant with DOE funding and Build America, Buy America (BABA) requirements.

Following review of the RFP cost targets, we refined the system design to better align with program funding. Our BABA-compliant supplier provides batteries in 100 kWh increments, the minimum deployable size. The Swim Center was already configured at this level, and the Youth Center system has been adjusted to 100 kWh to better meet project cost targets.

We also reduced the installation contingency margin to help align with the RFP budget.

Financial modeling was updated to reflect the B-10 commercial rate under NEM 3.0, which significantly improves incentives for battery storage and strengthens overall project economics.

Under this revised design, both facilities will deploy 100 kWh BESS systems, providing a cost-effective, BABA-compliant solution that is closer to the RFP budget while enabling future VPP participation and grid services opportunities.

Pinole Youth Center
635 Tennet Ave
Pinole, CA. 94965
Pinole Tiny Tots / Swim Center
2450/2454 Simas Ave
Pinole, CA. 94965
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April 8th, 2026
Youth Center – Financial Impact
We have updated the Youth Center’s financial model to reflect the addition of a 100 kWh BESS, operation under the PG&E B-10 commercial rate, and a NEM 3.0 structure optimized to capture the value of battery storage. Under this configuration, the facility’s annual utility costs decrease from $16,247 to $13,263, resulting in $2,984 in annual savings (18.37%).

The system will also be designed as VPP-ready, enabling participation in Marin Clean Energy’s Virtual Power Plant program. By enrolling the 100 kWh battery, the Youth Center could generate an additional $3,212 per year in VPP revenue, reducing the effective annual energy cost to approximately $10,051.

Combined, the rate optimization, battery storage, and VPP participation produce a total annual financial benefit of $6,196, representing a 38.14% reduction in net energy costs while positioning the facility for future grid services revenue.

Swim Center – Financial Impact
The Swim Center currently has an annual electricity cost of $9,430. Since the system was already configured with a 100 kWh battery, we updated the financial model to reflect operation under the PG&E B-10 commercial rate with NEM 3.0, which better captures the value of battery storage. Under this structure, the annual energy cost is reduced to approximately $6,540, delivering $2,890 in annual savings, or a 30.6% reduction in utility expenses.

With participation in MCE’s VPP program, the Swim Center could generate an additional $4,015 in annual revenue, reducing the effective annual energy cost to approximately $2,525. This represents a

73.2% reduction in net energy costs compared to the original bill and a total annual financial benefit of $6,905 through combined bill savings and VPP participation.

Total Project Impact
Across both facilities, battery sizing was optimized using detailed interval meter data modeling to ensure the systems are neither oversized nor underutilized. The Youth Center achieves $2,984 in annual bill savings (18.37%), while the Swim Center achieves $2,890 in annual savings (30.6%) through battery deployment, rate optimization, and peak demand management.

With participation in Marin Clean Energy’s VPP program, the Youth Center can generate approximately $3,212 per year, and the Swim Center approximately $4,015 per year in additional revenue.

Collectively, the project delivers a combined annual financial improvement of approximately $13,101 through utility savings and VPP participation. In addition to measurable cost reductions, the systems enhance outage resiliency for critical community-serving facilities and are structured to meet DOE funding requirements, BABA domestic content standards, and long-term operational sustainability objectives.
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