City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Engineering and Encroachment Permit Fees Fee Description Service Time Hourly Rate Cost of Service Current Fee Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed Fee
Change ($)
Proposed Fee
Change (%) Charge Basis Note
Yearly
Inflator
Oversize Load Permit Fee
12 Oversize Load Permit Fee
a) Per Day $18 n/a $16 n/a ($2) -9% Fixed Fee [d] N
b) Annual $99 n/a $90 n/a ($9) -9% Fixed Fee [d] N
Pre-Application Meeting
13 Pre-application Meeting 1.00 $224 $224 $50/Division
involved
22% $100/Division
involved
45% $50 100% Fixed Fee [e] Y
Temporary Barricade Delivery / Pickup
14 Temporary Barricade Delivery / Pickup
a) Temporary Barricade Delivery / Pickup 2.00 $115 $230 $221 96% $230 100% $9 4% Fixed Fee Y b) Refundable Security Deposit TBD by Public
Works Director
/ City Engineer
n/a TBD by Public
Works Director
/ City Engineer
n/a No Change No Change Deposit N
Other
15 After Hours Inspection (per hour) (4-hour minimum) 1.20 $224 $269 $265 99% $268 100% $3 1% Per Hour Y 16 Re-inspection Fee / Missed Inspection / Excessive Inspection Fee (2nd Time or More)
1.00 $224 $224 $221 99% $224 100% $3 1% Per Hour [f] Y
17 Excessive Resubmittals 1.00 $224 $224 $221 99% $224 100% $3 1% Per Hour [f] Y 18 Revisions 1.00 $224 $224 $221 99% $224 100% $3 1% Per Hour Y Expedited Permit / Plan Review Fees
19 Expedited Permit / Plan Review Fees 1.5x standard
fee
1.5x standard
fee
No Change No Change N
Technology Enhancement Fee
20 Technology Fee (% of plan review and permit fee) 10% 10% No Change No Change N Violation Fees
21 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
equal to
permit fee
No Change No Change N
Hourly Rates and Fees for Services Not Listed in this Fee Schedule 22 In-House Public Works Personnel 1.00 $224 $224 $221 99% $224 100% $3 1% Per Hour Y 23 Contract Service Providers Pass through
of Actual Cost
+ 15%
100% Pass through
of Actual Cost
+ 15%
100% No Change No Change Time &
Materials
N
24 Attorney Services Pass through
of Actual Cost
100% Pass through
of Actual Cost
100% No Change No Change Time &
Materials
N
Appendix I: p. 64
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Engineering and Encroachment Permit Fees Fee Description Service Time Hourly Rate Cost of Service Current Fee Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed Fee
Change ($)
Proposed Fee
Change (%) Charge Basis Note
Yearly
Inflator
[e] Fee is flat regardless of number of staff involved in meeting; fee is per division included in meeting. [f] All fees include up to three plan checks and inspection and re-inspection. The City will bill hourly for additional plan review and inspections required. [a] Major Projects include ground disturbing activities, projects lasting longer than three days, or projects that require permanent traffic control for the duration of the project (e.g., excavation, trenching, boring). [b] Fee includes up to 8 inspections. Any additional inspections will be charged at hourly rate. [c] Fee includes up to 16 inspections. Any additional inspections will be charged at hourly rate. [c] If a contract service provider is used for these reviews, the City may pass through of actual cost, plus 15% to the applicant, rather than fixed fee amounts listed. [d] Fee set to match current Caltrans fee.
Appendix I: p. 65
User and Regulatory Fees
Cost of Service Analysis
Police Fees
Appendix I: p. 66
City of Pinole
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Police Fees - Police Operations (General Fund) Position Hourly FTE Yearly
Total Hours Per
FTE
Less: Holiday &
Leave
Productive Hours
Per FTE
Total Productive
Hours Note
POLICE CHIEF $135 1.00 $279,881 2,080 296 1,784 1,784 [a],[b] COMMANDER $111 1.00 $230,658 2,080 296 1,784 1,784 [a],[b] SERGEANT $73 4.00 $610,157 2,080 296 1,784 7,136 [a],[b] POLICE OFFICER $63 14.00 $1,823,113 2,080 296 1,784 24,976 [a],[b] Total 20.00 $2,943,809 35,680
Allocation of Hours Share Total Note
Indirect 10% 3,568 [b]
Direct 90% 32,112 [b]
Total 100% 35,680
[a] Source: FY 25/26 adopted budget.
[b] Direct/Indirect hours are intended to serve as reasonable estimates. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.
Appendix I: p. 67
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees - Police Operations (General Fund) Recurring Expenditures[a]
Fund Fund Desc Dept Dept Desc Division Division Desc Account Account Desc Total Adjustment Allocable
Expense Note
100 General Fund 22 Police 221 Police Operations 40101 Salary & Wages/Full Time $2,827,548 $0 $2,827,548 100 General Fund 22 Police 221 Police Operations 40103 Salary & Wages/Vacation Leave $25,000 ($25,000) $0 [b] 100 General Fund 22 Police 221 Police Operations 40105 Salary & Wages/Holiday Pay $140,124 ($140,124) $0 [b] 100 General Fund 22 Police 221 Police Operations 40108 Salary & Wages/Longevity Pay $13,059 $0 $13,059 100 General Fund 22 Police 221 Police Operations 40201 Overtime $237,438 ($237,438) $0 [b] 100 General Fund 22 Police 221 Police Operations 40202 FLSA Overtime $17,731 ($17,731) $0 [b] 100 General Fund 22 Police 221 Police Operations 40301 Other Pay/Shift Differential $31,318 ($31,318) $0 [b] 100 General Fund 22 Police 221 Police Operations 40302 Other Pay/Standby Pay $10,920 ($10,920) $0 [b] 100 General Fund 22 Police 221 Police Operations 40303 Other Pay/Acting $22,388 ($22,388) $0 [b] 100 General Fund 22 Police 221 Police Operations 40305 Other Pay/Uniform Allowance $20,000 $0 $20,000 100 General Fund 22 Police 221 Police Operations 40306 Other Pay/Medical In Lieu $28,800 $0 $28,800 100 General Fund 22 Police 221 Police Operations 40307 Other Pay/Education Incentive $127,441 $0 $127,441 100 General Fund 22 Police 221 Police Operations 40308 Other Pay/Bilingual Pay $3,543 $0 $3,543 100 General Fund 22 Police 221 Police Operations 40309 K9 Allowance $6,967 ($6,967) $0 [b] 100 General Fund 22 Police 221 Police Operations 40312 Other Pay/Safety Equipment $5,100 $0 $5,100 100 General Fund 22 Police 221 Police Operations 41001 Emp Benefits/Medical-Active $345,915 $0 $345,915 100 General Fund 22 Police 221 Police Operations 41002 Emp Benefits/Dental $22,795 $0 $22,795 100 General Fund 22 Police 221 Police Operations 41003 Emp Benefits/Vision Care $3,980 $0 $3,980 100 General Fund 22 Police 221 Police Operations 41004 Emp Benefits/PERS Retirement $1,810,179 $0 $1,810,179 100 General Fund 22 Police 221 Police Operations 41005 Emp Benefits/Employee Assistance Prg $980 $0 $980 100 General Fund 22 Police 221 Police Operations 41007 Emp Benefits/Life-ADD $5,943 $0 $5,943 100 General Fund 22 Police 221 Police Operations 41008 Emp Benefits/Long Term Disability $7,787 $0 $7,787 100 General Fund 22 Police 221 Police Operations 41009 Emp Benefits/Workers Comp $219,153 $0 $219,153 100 General Fund 22 Police 221 Police Operations 41010 Emp Benefits/FICA - Medicare $51,002 $0 $51,002 100 General Fund 22 Police 221 Police Operations 41012 Emp Benefits/Unemployment Insurance$3,346 $0 $3,346 100 General Fund 22 Police 221 Police Operations 42101 Prof Svcs/Professional Service $54,712 ($54,712) $0 [b] 100 General Fund 22 Police 221 Police Operations 42106 Prof Svcs/Software Maintenance $29,945 ($29,945) $0 [b] 100 General Fund 22 Police 221 Police Operations 42107 Prof Svcs/Equipment Maintenance $65,100 ($65,100) $0 [b] 100 General Fund 22 Police 221 Police Operations 42301 Travel & Training/Conf-Registration $40,800 $0 $40,800 100 General Fund 22 Police 221 Police Operations 42304 Travel & Training/Officer Wellness $35,000 $0 $35,000 100 General Fund 22 Police 221 Police Operations 42401 Dues & Pub/Memberships $3,175 $0 $3,175 100 General Fund 22 Police 221 Police Operations 42514 Admin Exp/Special Depart $25,300 ($25,300) $0 [b] 100 General Fund 22 Police 221 Police Operations 44301 Other Materials Supp/Fuel $73,000 $0 $73,000 100 General Fund 22 Police 221 Police Operations 44410 Safety Clothing $12,500 $0 $12,500 100 General Fund 22 Police 221 Police Operations 46121 Admin Credits ($776,147) $776,147 $0 [b] 100 General Fund 22 Police 221 Police Operations 46126 Legal Charges $20,000 $0 $20,000 100 General Fund 22 Police 221 Police Operations 46201 Insurance/General Liability $242,738 $0 $242,738 100 General Fund 22 Police 221 Police Operations 47105 FF&E/Equipment (not-capitalized) $4,340 $0 $4,340 100 General Fund 22 Police 221 Police Operations 47106 FF&E/Computer Equipment (not-capitalized) $4,900 $0 $4,900 Total $5,823,820 $109,204 $5,933,024
Appendix I: p. 68
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees - Police Operations (General Fund) Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 17.4% $5,933,024 $1,032,346 [c] Allocation of Total Costs
Description Total Share Note
Direct Expenses $5,933,024 85%
Allocation of Citywide Overhead $1,032,346 15%
Total $6,965,370 100%
Calculation of Fully-Burdened Hourly Rate
Description Total Note
Costs $6,965,370
Direct Hours 32,112 [d]
Fully-Burdened Hourly Rate $217
Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR) for FBHR
Police Operations 20.00 2,080 41,600 $2,943,809 $71 $217 3.07 Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for FullyBurdened
Hourly Rate
Fully-Burdened
Hourly Rate
POLICE CHIEF $279,881 1.00 $279,881 $135 3.07 $413
COMMANDER $230,658 1.00 $230,658 $111 3.07 $340
SERGEANT $610,157 4.00 $152,539 $73 3.07 $225
POLICE OFFICER $1,823,113 14.00 $130,222 $63 3.07 $192
[a] Source: FY 25/26 Adopted Budget.
[b] Adjustment to exclude overtime, non-utility/insurance/ISF services and supplies, etc. This is intended to develop a conservative fully burdened hourly labor rate for periodic service requests. [c] Source: Citywide overhead cost allocation plan.
[d] See separate worksheet. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.
Appendix I: p. 69
City of Pinole
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Police Fees - Police Support Services (General Fund) Position Hourly FTE Yearly
Total Hours Per
FTE
Less: Holiday &
Leave
Productive Hours
Per FTE
Total Productive
Hours Note
POLICE PROPERTY SPECIALIST $46 1.00 $95,816 2,080 296 1,784 1,784 [a],[b] ADMINISTRATIVE ASSISTANT $45 1.00 $92,831 2,080 296 1,784 1,784 [a],[b] COMMUNITY SERVICE OFFICER $44 2.00 $182,450 2,080 296 1,784 3,568 [a],[b] POLICE RECORDS SPECIALIST $38 2.00 $156,601 2,080 296 1,784 3,568 [a],[b] Total 6.00 $527,698 10,704
Allocation of Hours Share Total Note
Indirect 10% 1,070 [b]
Direct 90% 9,634 [b]
Total 100% 10,704
[a] Source: FY 25/26 adopted budget.
[b] Direct/Indirect hours are intended to serve as reasonable estimates. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.
Appendix I: p. 70
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees - Police Support Services (General Fund) Recurring Expenditures[a]
Fund Fund Desc Dept Dept Desc Division Division Desc Account Account Desc Total Adjustment Allocable
Expense Note
100 General Fund 22 Police 222 Police Support Services 40101 Salary & Wages/Full Time $458,300 $0 $458,300 100 General Fund 22 Police 222 Police Support Services 40305 Other Pay/Uniform Allowance $1,950 $0 $1,950 100 General Fund 22 Police 222 Police Support Services 40306 Other Pay/Medical In Lieu $2,700 $0 $2,700 100 General Fund 22 Police 222 Police Support Services 40307 Other Pay/Education Incentive $1,800 $0 $1,800 100 General Fund 22 Police 222 Police Support Services 40312 Other Pay/Safety Equipment $260 $0 $260 100 General Fund 22 Police 222 Police Support Services 41001 Emp Benefits/Medical-Active $90,897 $0 $90,897 100 General Fund 22 Police 222 Police Support Services 41002 Emp Benefits/Dental $5,041 $0 $5,041 100 General Fund 22 Police 222 Police Support Services 41003 Emp Benefits/Vision Care $995 $0 $995 100 General Fund 22 Police 222 Police Support Services 41004 Emp Benefits/PERS Retirement $86,422 $0 $86,422 100 General Fund 22 Police 222 Police Support Services 41005 Emp Benefits/Employee Assistance Prg $280 $0 $280 100 General Fund 22 Police 222 Police Support Services 41007 Emp Benefits/Life-ADD $1,046 $0 $1,046 100 General Fund 22 Police 222 Police Support Services 41008 Emp Benefits/Long Term Disability $1,440 $0 $1,440 100 General Fund 22 Police 222 Police Support Services 41009 Emp Benefits/Workers Comp $29,328 $0 $29,328 100 General Fund 22 Police 222 Police Support Services 41010 Emp Benefits/FICA - Medicare $6,743 $0 $6,743 100 General Fund 22 Police 222 Police Support Services 41012 Emp Benefits/Unemployment Insurance $448 $0 $448 100 General Fund 22 Police 222 Police Support Services 42101 Prof Svcs/Professional Service $164,914 ($164,914) $0 [b] 100 General Fund 22 Police 222 Police Support Services 42106 Prof Svcs/Software Maintenance $16,630 ($16,630) $0 [b] 100 General Fund 22 Police 222 Police Support Services 42107 Prof Svcs/Equipment Maintenance $7,050 ($7,050) $0 [b] 100 General Fund 22 Police 222 Police Support Services 42108 Prof Svcs/Building-Structure Maintenance $23,445 ($23,445) $0 [b] 100 General Fund 22 Police 222 Police Support Services 42201 Office Expense $44,520 ($44,520) $0 [b] 100 General Fund 22 Police 222 Police Support Services 42301 Travel & Training/Conf-Registration $10,100 $0 $10,100 100 General Fund 22 Police 222 Police Support Services 42401 Dues & Pub/Memberships $420 $0 $420 100 General Fund 22 Police 222 Police Support Services 42501 Admin Exp/Bank Fees $1,000 ($1,000) $0 [b] 100 General Fund 22 Police 222 Police Support Services 42514 Admin Exp/Special Depart $21,620 ($21,620) $0 [b] 100 General Fund 22 Police 222 Police Support Services 43102 Utilities/Water $5,000 ($5,000) $0 [b] 100 General Fund 22 Police 222 Police Support Services 43103 Utilities/Electricity & Power $75,000 ($75,000) $0 [b] 100 General Fund 22 Police 222 Police Support Services 43105 Utilities/Cable $2,050 $0 $2,050 100 General Fund 22 Police 222 Police Support Services 44410 Safety Clothing $1,500 $0 $1,500 100 General Fund 22 Police 222 Police Support Services 46124 IS Charges $373,051 $0 $373,051 100 General Fund 22 Police 222 Police Support Services 46201 Insurance/General Liability $32,485 $0 $32,485 100 General Fund 22 Police 222 Police Support Services 47105 FF&E/Equipment (not-capitalized) $2,400 $0 $2,400 Total $1,468,835 ($359,179) $1,109,656
Appendix I: p. 71
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees - Police Support Services (General Fund) Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 17.4% $1,109,656 $193,080 [c] Allocation of Total Costs
Description Total Share Note
Direct Expenses $1,109,656 85%
Allocation of Citywide Overhead $193,080 15%
Total $1,302,736 100%
Calculation of Fully-Burdened Hourly Rate
Description Total Note
Costs $1,302,736
Direct Hours 9,634 [d]
Fully-Burdened Hourly Rate $135
[a] Source: FY 25/26 Adopted Budget.
[b] Adjustment to exclude overtime, non-utility/insurance/ISF services and supplies, etc. This is intended to develop a conservative fully burdened hourly labor rate for periodic service requests. [c] Source: Citywide overhead cost allocation plan.
[d] See separate worksheet. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.
Appendix I: p. 72
City of Pinole
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Police Fees - Police Dispatch (General Fund) Position Hourly FTE Yearly
Total Hours Per
FTE
Less: Holiday &
Leave
Productive Hours
Per FTE
Total Productive
Hours Note
LEAD DISPATCHER $53 2.00 $219,946 2,080 296 1,784 3,568 [a],[b] DISPATCHER $49 10.00 $1,027,352 2,080 296 1,784 17,840 [a],[b] Total 12.00 $1,247,297 21,408
Allocation of Hours Share Total Note
Indirect 10% 2,141 [b]
Direct 90% 19,267 [b]
Total 100% 21,408
[a] Source: FY 25/26 adopted budget.
[b] Direct/Indirect hours are intended to serve as reasonable estimates. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.
Appendix I: p. 73
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees - Police Dispatch (General Fund) Recurring Expenditures[a]
Fund Fund Desc Dept Dept Desc Division Division Desc Account Account Desc Total Adjustment Allocable
Expense Note
100 General Fund 22 Police 223 Dispatch WBCC 40101 Salary & Wages/Full Time $1,204,420 $0 $1,204,420 100 General Fund 22 Police 223 Dispatch WBCC 40102 Salary & Wages/Part Time $40,000 ($40,000) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 40103 Salary & Wages/Vacation Leave $10,000 ($10,000) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 40105 Salary & Wages/Holiday Pay $23,162 ($23,162) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 40107 Salary & Wages/Comp Time Pay $2,770 ($2,770) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 40108 Salary & Wages/Longevity Pay $9,463 $0 $9,463 100 General Fund 22 Police 223 Dispatch WBCC 40201 Overtime $175,000 ($175,000) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 40202 FLSA Overtime $14,717 ($14,717) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 40301 Other Pay/Shift Differential $22,061 ($22,061) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 40303 Other Pay/Acting $3,963 ($3,963) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 40305 Other Pay/Uniform Allowance $9,000 $0 $9,000 100 General Fund 22 Police 223 Dispatch WBCC 40306 Other Pay/Medical In Lieu $28,800 $0 $28,800 100 General Fund 22 Police 223 Dispatch WBCC 40307 Other Pay/Education Incentive $22,819 $0 $22,819 100 General Fund 22 Police 223 Dispatch WBCC 40308 Other Pay/Bilingual Pay $8,393 $0 $8,393 100 General Fund 22 Police 223 Dispatch WBCC 41001 Emp Benefits/Medical-Active $207,044 $0 $207,044 100 General Fund 22 Police 223 Dispatch WBCC 41002 Emp Benefits/Dental $16,332 $0 $16,332 100 General Fund 22 Police 223 Dispatch WBCC 41003 Emp Benefits/Vision Care $2,388 $0 $2,388 100 General Fund 22 Police 223 Dispatch WBCC 41004 Emp Benefits/PERS Retirement $314,222 $0 $314,222 100 General Fund 22 Police 223 Dispatch WBCC 41005 Emp Benefits/Employee Assistance Prg $560 $0 $560 100 General Fund 22 Police 223 Dispatch WBCC 41007 Emp Benefits/Life-ADD $2,860 $0 $2,860 100 General Fund 22 Police 223 Dispatch WBCC 41008 Emp Benefits/Long Term Disability $3,447 $0 $3,447 100 General Fund 22 Police 223 Dispatch WBCC 41009 Emp Benefits/Workers Comp $91,669 $0 $91,669 100 General Fund 22 Police 223 Dispatch WBCC 41010 Emp Benefits/FICA - Medicare $21,370 $0 $21,370 100 General Fund 22 Police 223 Dispatch WBCC 41012 Emp Benefits/Unemployment Insurance$1,400 $0 $1,400 100 General Fund 22 Police 223 Dispatch WBCC 42101 Prof Svcs/Professional Service $9,645 ($9,645) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 42105 Prof Svcs/Network Maintenance $16,000 ($16,000) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 42106 Prof Svcs/Software Maintenance $12,000 ($12,000) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 42107 Prof Svcs/Equipment Maintenance $9,000 ($9,000) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 42108 Prof Svcs/Building-Structure Maintenance$6,500 ($6,500) $0 [b] 100 General Fund 22 Police 223 Dispatch WBCC 42201 Office Expense $2,000 $0 $2,000 100 General Fund 22 Police 223 Dispatch WBCC 42301 Travel & Training/Conf-Registration $10,000 $0 $10,000 100 General Fund 22 Police 223 Dispatch WBCC 42401 Dues & Pub/Memberships $150 $0 $150 100 General Fund 22 Police 223 Dispatch WBCC 42514 Admin Exp/Special Depart $1,500 $0 $1,500 100 General Fund 22 Police 223 Dispatch WBCC 43102 Utilities/Water $1,200 $0 $1,200 100 General Fund 22 Police 223 Dispatch WBCC 43103 Utilities/Electricity & Power $15,000 $0 $15,000 100 General Fund 22 Police 223 Dispatch WBCC 46122 Admin Debits $253,591 ($253,591) $0 100 General Fund 22 Police 223 Dispatch WBCC 46124 IS Charges $66,790 $0 $66,790 100 General Fund 22 Police 223 Dispatch WBCC 46201 Insurance/General Liability $101,535 $0 $101,535 Total $2,740,771 ($598,409) $2,142,362
Appendix I: p. 74
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees - Police Dispatch (General Fund) Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 17.4% $2,142,362 $372,771 [c] Allocation of Total Costs
Description Total Share Note
Direct Expenses $2,142,362 85%
Allocation of Citywide Overhead $372,771 15%
Total $2,515,133 100%
Calculation of Fully-Burdened Hourly Rate
Description Total Note
Costs $2,515,133
Direct Hours 19,267 [d]
Fully-Burdened Hourly Rate $131
[a] Source: FY 25/26 Adopted Budget.
[b] Adjustment to exclude part-time, overtime, non-utility/insurance/ISF services and supplies, etc. This is intended to develop a conservative fully burdened hourly labor rate for periodic service requests. [c] Source: Citywide overhead cost allocation plan.
[d] See separate worksheet. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.
Appendix I: p. 75
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Police Fees
Hourly Rate / Cost of Svc
Service Time $217 $135
Fee Description Operations Support Svcs Total Operations Support Svcs Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee Change
($)
Proposed
Fee Change
(%) Charge Basis Note
Yearly
Inflator
1 Citation Sign-Off
a) Residents 0.17 0.17 $36 $0 $36 No Charge n/a No Charge n/a No Change No Change Fixed Fee N b) Non-Residents 0.17 0.17 $36 $0 $36 $10 28% $20 55% $10 100% Fixed Fee N 2 Clearance Letter: Resident Criminal History
Check
0.33 0.33 $0 $45 $45 $25 56% $45 100% $20 80% Fixed Fee N 3 Emergency Response - Impaired Driver
Accident; False Police Report
Actual Cost Actual Cost;
$12,000
maximum
100% Time &
Materials
[a] N
4 Excessive Noise Response (e.g., Loud Party)
(per 24-hour period)
a) First 0.50 0.17 0.67 $109 $23 $131 varies varies No Charge n/a varies varies Fixed Fee N b) Second 0.50 0.17 0.67 $109 $23 $131 varies varies $250 95% varies varies Fixed Fee N 5 False Alarm Response (per calendar year)
a) First 0.50 0.17 0.67 $109 $23 $131 varies varies No Charge n/a varies varies Fixed Fee N b) Second 0.50 0.17 0.67 $109 $23 $131 varies varies No Charge n/a varies varies Fixed Fee N c) Third 0.50 0.17 0.67 $109 $23 $131 varies varies $150 38% varies varies Fixed Fee N d) Fourth 0.50 0.17 0.67 $109 $23 $131 varies varies $200 67% varies varies Fixed Fee N e) Fifth and Subsequent 0.50 0.17 0.67 $109 $23 $131 varies varies $250 varies varies varies Fixed Fee N 6 Fingerprinting Fee
a) Live Scan 0.33 0.33 $0 $45 $45 $40 - $50 varies $45 100% varies varies Fixed Fee Y b) Live Scan FBI Clearance $19 n/a $19 100% No Change No Change Fixed Fee [b] N c) Live Scan DOJ Clearance $32 n/a $32 100% No Change No Change Fixed Fee [b] N 7 Records, Photographs, Footage Supplied on
Digital Media Device
varies varies $20 100% varies varies Fixed Fee N
8 Report Copies
a) Domestic Violence Victims, Identity Theft,
Face Page of Traffic Collision
No Charge n/a No Charge n/a No Change No Change Fixed Fee N b) All Others 0.25 0.25 $0 $34 $34 $1 per each 5
pages
varies $20 59% varies varies Fixed Fee N
9 Subpoena
a) Civil Subpoena Actual Costs
($150
deposit)
n/a Actual Cost;
with $275
per day initial
amount
n/a varies varies per day; per
employee
[c],[d],
[e],[f]
N
b) Subpoena Duces Tecum $6 per 1/4
hour
n/a See Note n/a No Change No Change Time &
Materials
[c],[g] N
c) Non-Civil Subpoena Actual Cost n/a See Note n/a No Change No Change Time & Materials
[c],[h] N
Appendix I: p. 76
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Police Fees
Hourly Rate / Cost of Svc
Service Time $217 $135
Fee Description Operations Support Svcs Total Operations Support Svcs Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee Change
($)
Proposed
Fee Change
(%) Charge Basis Note
Yearly
Inflator
10 Vehicle Release
a) Vehicle Release 1.00 0.50 1.50 $217 $68 $285 $160 56% $284 100% $124 78% Fixed Fee Y b) Victim (stolen car, etc.) Reduction 1.00 0.50 1.50 $217 $68 $285 No Charge n/a No Charge n/a No Change No Change Fixed Fee N 11 Vehicle Repossession Reimbursement $15 n/a $15 n/a No Change No Change Fixed Fee [a],[i] N 12 Weapons Seizure, Storage & Return 1.00 1.00 2.00 $217 $135 $352 $225 64% $352 100% $127 56% Fixed Fee Y Police Permits
13 Carry Concealed Weapon Permit
a) Initial Application 2.50 0.50 3.00 $543 $68 $610 $200 33% $610 100% $410 205% Fixed Fee [j] Y b) Renewal Application 2.00 0.50 2.50 $434 $68 $502 Actual Cost varies $501 100% varies varies Fixed Fee [j] Y c) Permit Amendment 0.75 0.50 1.25 $163 $68 $230 Actual Cost varies $230 100% varies varies Fixed Fee [k] Y d) Psychological Assessment $150 Pass-through
of Actual Cost
varies varies Pass-Through [k] N
14 Firearms Dealer's Licensing
a) Initial 1.25 1.00 2.25 $271 $135 $406 $325 80% $406 100% $81 25% Fixed Fee Y b) Renewal 0.50 1.00 1.50 $109 $135 $244 $200 82% $243 100% $43 22% Fixed Fee Y c) Penalty for Late Application of Firearms
Dealer's License
50% of
License fee +
License fee
n/a 50% of
License fee +
License fee
n/a No Change No Change Fixed Fee N
15 Rotation Tow Franchise Fee
a) Rotation Tow Franchise Fee 1.25 1.00 2.25 $271 $135 $406 $300 74% $406 100% $106 35% Fixed Fee Y b) New Driver 0.50 0.50 $0 $68 $68 $25 37% $67 99% $42 168% Fixed Fee Y c) Renewal Driver 0.25 0.25 $0 $34 $34 $10 30% $33 98% $23 230% Fixed Fee Y Miscellaneous Permits
16 Taxi Permit Processing Fee 0.25 1.75 2.00 $54 $236 $291 $104 36% $290 100% $186 179% Fixed Fee [l] Y 17 Parade Permit 0.25 0.50 0.75 $54 $68 $122 $30 25% $121 99% $91 303% Fixed Fee Y 18 Special Event Permit 0.25 0.50 0.75 $54 $68 $122 $30 25% $121 99% $91 303% Fixed Fee Y 19 Alcohol Beverage Fee 0.25 0.25 0.50 $54 $34 $88 $75 85% $88 100% $13 17% Fixed Fee Y 20 Solicitor License 0.25 1.75 2.00 $54 $236 $291 $104 36% $290 100% $186 179% Fixed Fee [m] Y 21 Massage Operator Permit 3.00 1.00 4.00 $651 $135 $786 $675 86% $786 100% $111 16% Fixed Fee Y Other
22 Special Requests for Police Services Overtime
Rate
Overtime
Rate
No Change No Change Per Hour N
Appendix I: p. 77
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Police Fees
Hourly Rate / Cost of Svc
Service Time $217 $135
Fee Description Operations Support Svcs Total Operations Support Svcs Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee Change
($)
Proposed
Fee Change
(%) Charge Basis Note
Yearly
Inflator
[a] California (CA) Government Code Section 53150 - 53158. [l] Per Pinole Municipal Code (PMC) 5.16.030.
[m] Per PMC 5.16.130.
[e] Actual amounts paid shall be calculated in accordance with CA Government Code 68097.2. (b) The party at whose request the subpoena is issued shall reimburse the public entity for the full cost to the public entity incurred in paying the peace officer, firefighter, state employee, trial court employee, or specified county employee his or her salary or other compensation and traveling expenses as provided for in this section, for each day that the peace officer, firefighter, state employee, trial court employee, or specified county employee is required to remain in attendance pursuant to the subpoena. The amount of two hundred seventy-five dollars ($275), together with the subpoena, shall be tendered to the person accepting the subpoena for each day that the peace officer, firefighter, state employee, trial court employee, or specified county employee is required to remain in attendance pursuant to the subpoena. (c) If the actual expenses should later prove to be less than the amount tendered, the excess of the amount tendered shall be refunded. (d) If the actual expenses should later prove to be more than the amount deposited, the difference shall be paid to the public entity by the party at whose request the subpoena is issued. [f] Salary/other compensation shall be determined based on the City's most current adopted salary schedule (top step) by position, subject to existing MOU provisions and minimums for court appearances. If preparation, service, or travel is provided during overtime hours, the City shall use overtime rate for calculating actual costs, subject to existing MOU provisions and minimums for court appearances. [g] 100% of State Established Fee in accordance with CA Evidence Code Sections 1560 - 1567. "Reasonable costs,” as used in this section, includes, but is not limited to, the following specific costs: ten cents ($0.10) per page for standard reproduction of documents of a size 81/2 by 14 inches or less; twenty cents ($0.20) per page for copying of documents from microfilm; actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to a subpoena; reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of twenty-four dollars ($24) per hour per person, computed on the basis of six dollars ($6) per quarter hour or fraction thereof; actual postage charges; and the actual cost, if any, charged to the witness by a third person for the retrieval and return of records held offsite by that third person. [h] The City shall recover the maximum amount allowable by State Law(s). See CA Penal Code Section 1329; CA Code of Regulations, Title 8, § 382, etc. [c] The City shall recover the maximum amount allowable by State Law(s). See CA Government Code Section 68096.1, 68097.2; CA Evidence Code Sections 1560-1567; CA Penal Code Section 1329; CA Code of Regulations Title 8, Section 382, etc. [b] This fee is not established by the City of Pinole. It may be collected on behalf of, or directly by, a third party (e.g. vendor; other public agency). The fee schedule is intended to mirror amounts adopted by third parties. If the amount charged by a third party changes, the amounts collected by the City on behalf of the third party are presumed to change simultaneously. Amounts shown in the fee schedule will be updated as soon as practicable after the City receives notice of the fee change. [i] Per CA Government Code Section 41612.
[d] Actual amounts paid shall be calculated in accordance with CA Government Code 68096.1. (a) Any employee of a local agency who is obliged by a subpoena to attend a civil action or proceeding as a witness in litigation in a matter regarding an event or transaction that he or she perceived or investigated in the course of his or her duties, to which that local agency is not a party, shall receive the salary or other compensation to which he or she is normally entitled from that local agency during the time that he or she prepares for his or her response and appearance, during the time that he or she travels to and from the place where the court or other tribunal is located and while he or she is required to remain at that place pursuant to the subpoena. He or she shall also receive from that local agency the actual necessary and reasonable traveling expenses he or she incurred in complying with the subpoena. (b) The party at whose request the subpoena is issued shall reimburse the local agency for the full cost incurred by the local agency in paying the employee his or her salary or other compensation and traveling expenses as provided for in this section, for each day that the employee is required to remain in attendance pursuant to the subpoena. The amount of two hundred seventy-five dollars ($275), together with the subpoena, shall be tendered to that local agency for each day that the employee is required to remain in attendance pursuant to the subpoena. (c) If the actual expenses should later prove to be less than the amount tendered, the excess of the amount tendered shall be refunded. (d) If the actual expenses should later prove to be more than the amount tendered, the difference shall be paid to the local agency by the party at whose request the subpoena was issued. [k] Per CA Penal Code Section 26190.
[j] Per CA Penal Code Section 26190. 50% of fee collected at application submittal, remaining 50% collected upon issuance of license.
Appendix I: p. 78
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Police Fees
Fee Description Operations Support Svcs Total Operations Support Svcs Cost of
Service Current Fee
Current Cost
Recovery
Proposed
Fee
Proposed
Cost
Recovery
Proposed
Fee Change
($)
Proposed
Fee Change
(%) Charge Basis Note
Yearly
Inflator
Items Removed from Schedule
1 VIN Verification $30
2 Fingerprinting fee
a) Live Scan-Residents (Service Fee) $40
b) Live Scan- Non-Residents (Service Fee) $50
3 Sealing of Records Action Cost*
4 Audio/Video Tape Copies Actual Cost*
+ cassette
cost 5 Photographic prints Actual Cost*
+ film and
development 6 Statistical Report (datatrieve) Actual Cost* 7 Restitution & Cost Recovery Actual Cost*
8 Military Records Checks $15
9 Inspection of Records No Fee
(per GC
6253(a) 10 Criminalistics Analysis and Investigative
Services
Actual Cost*
11 Massage Operator Permit-Resident $675
12 Massage Operator Permit-Non-Resident $680
Appendix I: p. 79
User and Regulatory Fees
Cost of Service Analysis
Special Event and Film Permit Fees
Appendix I: p. 80
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Special Event and Film Permit Fees Hourly Rate / Cost of Service
Service Time $245 $224 $225
Fee Description
Planning /
Recreation PW Police Total
Planning /
Recreation PW Police
Cost of
Service
1 Special Event Permit
a) Application Fee
i) Event that requires limited site/plan review, no closures, etc. (i.e. park rentals/activities, misc. events, etc.)
1.50 0.25 0.25 2.00 $368 $56 $56 $480
ii) Event that requires, but not limited to, street/parking lot closures, site/plan review, etc. (i.e. fun runs, festivals, etc.)
6.00 1.00 1.00 8.00 $1,470 $224 $225 $1,919
b) Service Charges varies varies
c) Park/facility rental fee varies varies
2 Photography and Filming Permit
a) Application Fee
i) Cast and Crew Totaling One to Three Persons 1.50 0.25 0.25 2.00 $368 $56 $56 $480 ii) Cast and Crew Totaling Four or More Persons; or with Street Closure 6.00 1.00 1.00 8.00 $1,470 $224 $225 $1,919 b) Service Charges varies varies
[a] Application fees are non-refundable.
[b] Non-commercial photography and photography/film not requiring exclusivity does not need a permit. Film permit application fees may be waived for bona fide student film/photography projects and non-profit projects. The permitting process for filming/photography is still applicable for these projects (i.e. permit is required). Service charges are still applicable.
Appendix I: p. 81
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Special Event and Film Permit Fees Service Time
Fee Description
1 Special Event Permit
a) Application Fee
i) Event that requires limited site/plan review, no closures, etc. (i.e. park rentals/activities, misc. events, etc.)
ii) Event that requires, but not limited to, street/parking lot closures, site/plan review, etc. (i.e. fun runs, festivals, etc.)
b) Service Charges
c) Park/facility rental fee
2 Photography and Filming Permit
a) Application Fee
i) Cast and Crew Totaling One to Three Persons
ii) Cast and Crew Totaling Four or More Persons; or with Street Closure b) Service Charges
[a] Application fees are non-refundable.
[b] Non-commercial photography and photography/film not requiring exclusivity does not need a permit. Film permit application fees may be waived for bona fide student film/photography projects and non-profit projects. The permitting process for filming/photography is still applicable for these projects (i.e. permit is required). Service charges are still applicable.
Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed Fee
Change ($)
Proposed Fee
Change (%) Charge Basis Note
Yearly
Inflator
$162 34% $168 35% $6 4% Fixed Fee Y
$323 17% $384 20% $61 19% Fixed Fee Y
Actual Costs 100% Actual Costs 100% No Change No Change Time & Materials N Varies by Location Varies by Location No Change No Change N $162 34% $168 35% $6 4% Fixed Fee Y
$323 17% $384 20% $61 19% Fixed Fee Y
Actual Costs 100% Actual Costs 100% No Change No Change Time & Materials N Appendix I: p. 82
CITY OF PINOLE
Fiscal Year 2026/27
User and Regulatory Fee Schedule
City Council Meeting | July 21, 2026
• Background
• Study Findings and Recommendations
• Next Steps
MEETING AGENDA
2 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
Background
• Communities generally use tax revenues to fund
services that provide general (community-wide)
benefit
• Public works
• Public safety
• Park maintenance
• Communities generally use fees and charges (direct
recovery) to fund services that provide direct benefit
• Plan Review
• Permitting
• Inspection
USER AND REGULATORY FEES
4 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
TYPES OF FEES EXAMINED
• This update DOES
NOT examine taxes,
assessments, utility
rates, or
development impact
fees
5 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
Phase Three – User and Regulatory Fees
Planning Fees Administrative Fees
Engineering Fees Finance Fees
Building Fees Special Event Permit Fees
Code Enforcement Fees Police Fees
• Study completed in three phases
• Phase One: February 2026 - Community Service / Recreation Fees
• Phase Two: March 2026 – Rental Housing Inspection Fees • Phase Three: This Evening’s Item
• Comprehensive fee studies are performed periodically
• Most recent study was completed in 2022
• In year’s between comprehensive studies, City
adjusts fees to account for change in regional cost
inflation
BACKGROUND
6 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
• Legal requirements
• Encourage direct recovery of costs incurred
to serve private interests/benefit or respond
to individual actions
• Provide opportunity for relief to General
Fund or other Funds where costs are
incurred
• Enable continuity of service levels by
improving cost recovery levels
PURPOSE OF FEE REVIEW AND UPDATE
• Why do Cities
Review Fees and
Charge Fees for
Services?
7 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
• Cost of Service Guidance
• Costs allocated to the payor should bear a fair or reasonable relationship to the payor’s burdens on or benefits received from the governmental activity
• Cost Recovery Guidance
• Fees should not exceed the reasonable cost of providing the service for which the fee is charged
LEGISLATIVE GUIDANCE
8 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
Study Findings and Recommendations
OVERVIEW OF PROPOSED ADJUSTMENTS
10 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
Description Count Percentage
Fees Proposed to Decrease 2 0.9%
Fees Proposed to Remain Unchanged 69 29.7%
Fees Proposed to Increase 136 58.6%
Fees With Changes that Vary Based on Specific Criteria
(Fees May Decrease, Remain Unchanged, or Increase)
18 7.8%
Fees Proposed to be Restructured
(Fees May Decrease, Remain Unchanged, or Increase)
1 0.4%
New Fees 6 2.6%
Total 232 100.0%
• Fees Proposed to Decrease or Remain Unchanged
• Approximately 31% of fees.
• Primarily fees that are limited by the State of California and taxes that are adjusted periodically, as directed by Pinole Municipal Code.
OVERVIEW OF PROPOSED ADJUSTMENTS
11 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
• Fees Proposed to Increase
• Approximately 59% of fees.
• Fees are primarily for regulatory services for which cities commonly target full cost recovery
• Example: High level of direct benefit resulting from
construction activities including:
• Enjoyment of property enhancements
• Increased property values
• Desire to avoid having other Pinole residents and businesses subsidize an individual's private construction activities.
OVERVIEW OF PROPOSED ADJUSTMENTS
12 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
• Fees With Changes that Vary Based on Project Criteria • Approximately 8% of fees.
• Example - Some fees are based on number of service
requests, with fees remaining unchanged for the initial service provision, and changing for subsequent requests.
• Fees Proposed to be Restructured
• One fee is proposed to be restructured (Conditional Use Permit).
• Restructuring from “one size fits all fee” to tiered fee that accounts for level of complexity and community goals and values considerations for cost recovery.
OVERVIEW OF PROPOSED ADJUSTMENTS
13 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
NEW FEES
14 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
Description Count
City Clerk Fees 1
Finance Fees 1
Planning Fees 2
Code Enforcement
Fees
2 Total 6
• No New Regulations are Proposed
• These are services that are already
provided without an existing fee
identified in the current fee schedule.
New Fees
Clerk - City Supplied Digital Device Fee
Finance - Business Lic. Application Rvw
Fee
Planning - SB 9 Unit Fee (State
Legislation)
Planning - Applicant Requested Zoning
Code Interpretation Fee
Code Enforcement – Fee for Permit
Records Research
Code Enforcement – Property Owner
Requested Code Enforcement Meeting
(after initial meeting)
Fiscal Impact of Proposed Changes
• Anticipated fiscal impact is approximately
$227,000 in additional annual revenue.
FISCAL IMPACT
16 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
Next Steps
Staff recommends that City Council adopt
resolution updating fees and charges and
authorizing annual inflationary adjustments to fees
NEXT STEPS
18 CLEARSOURCE PRESENTATION TO THE CITY OF PINOLE
Questions or Feedback
CITY COUNCIL
REPORT 10.C.
DATE: JULY 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heather Bell, City Clerk, [email protected]
SUBJECT: INTRODUCE AN ORDINANCE ADDING CHAPTER 1.18 TO TITLE 1 OF THE
PINOLE MUNICIPAL CODE RELATING TO STATEMENTS OF ECONOMIC
INTEREST AND ELECTRONIC AND PAPERLESS FILING OF CAMPAIGN
DISCLOSURE STATEMENTS
RECOMMENDATION
Staff Recommends the City Council Waive the First Reading and Approve the Ordinance
BACKGROUND
The Political Reform Act of 1974 requires the filing of specified statements, reports and other documents. Under the Act, a local government agency may require these filings to be made online or electronically with the local filing officer (the City Clerk). With the enactment of more recent legislation, AB2452 and AB2151, the Act requires the local filing officer to make all data available on the internet in an easily understood format that provides the greatest public access within 72 hours of the filing deadline.
Historically, City Council candidates and campaign committees have filed paper copies of required campaign statements and reports. Once filed, the documents are made available for review by the public. The City Clerk’s Office spends a significant amount of staff time to make such paper filings readily available and posted online which requires further handling. Pursuant to California Government Code Section 84615, the City Council must officially adopt an Ordinance memorializing their approval to require and authorize complete electronic signature and submission of electronic campaign disclosure forms.
REVIEW AND ANALYSIS
The NetFile system is created specifically for cities and counties responsible for administering campaign finance filings and Statements of Economic Interest, meets the requirements of the Secretary of State, and allows for electronic and paperless filing of campaign statements. In terms of security, the NetFile system is a web-based, vendor-hosted application that utilizes “industry best practices” for securing data, using the same data encryption for online filings that is used by banks for online banking. NetFile stores and backs up data at three separate locations, creating the essential safety measures and redundancy that will allow for recovery of information in the event of an emergency or disaster. The City’s data will be retained in compliance with state and local regulations. For professional treasurers that have already
purchased campaign software, NetFile is able to receive uploaded data from certain types of third-party applications for electronic filing purposes. The NetFile system also maintains each filing for easy updates the next year or filing cycle.
NetFile does not charge any set up costs. The fee includes everything (unlimited training, support, and maintenance). All form changes and system updates are included as well. The City has contracted with Netfile for a budle of services, providing for discounted rate. The following is a list of services provided with a total annual cost of $7,050:
Form 700 E‐Filing & Admin SystemCampaign E-Filing & Admin System Ethics Training Tracking
Brown Act Training Module
Boards & Commissions Recruitment & Tracking Module
Public Viewing Portal
FISCAL IMPACT
There is no fiscal impact as the cost for the service is already included in the FY26-27 Budget.
ATTACHMENTS
A. Ordinance
ORDINANCE NO. 2026- XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PINOLE, CALIFORNIA, ADDING CHAPTER 1.18 TO TITLE 1 OF THE PINOLE
MUNICIPAL CODE RELATING TO STATEMENTS OF ECONOMIC
INTEREST AND ELECTRONIC AND PAPERLESS FILING OF
CAMPAIGN DISCLOSURE STATEMENTS
WHEREAS, The Political Reform Act of 1974 requires the
filing of specified statements, reports, and other documents. Under the Act, a local government agency may require these filings to be made online or electronically with the local filing officer (the City Clerk). With the enactment of more recent legislation, AB2452 and AB2151, the Act requires the local filing officer to make all data available on the internet in an easily understood format that provides the greatest public access within 72 hours of the filing deadline, and;
WHEREAS, Historically, City Council candidates and
campaign committees have filed paper copies of required campaign statements and reports. Once filed, the documents are made available for review by the public. The City Clerk’s Office spends a significant amount of staff time to make such paper filings readily available and posted online which requires further handling. Public access to campaign disclosure information is a vital and integral component of a fully informed electorate.
Transparency in campaign financing is critical in order to maintain public trust and support of the political process. Nevertheless, these values require staff resources to implement. As a means to more cost-effectively maintain the public trust, the City contracted with NetFile for installation of two electronic programs for on-line submittal and posting of Fair Political Practices Commission (FPPC) forms related to Conflict of Interest (i.e., Form 700s) and Campaign Disclosure documents (i.e. Form 460s). Both programs have been installed and are operational, however, there is one remaining authorization necessary by Council in order to make these filings fully electronic, and;
WHEREAS, Pursuant to California Government Code Section 84615, the City Council must officially adopt an Ordinance memorializing their approval to require and authorize complete electronic signature and submission of electronic campaign disclosure forms. Tonight’s action is the first of a two-step process to implement electronic filing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
PINOLE, CALIFORNIA, DOES HEREBY ORDAIN, AS FOLLOWS:
SECTION 1. Purpose and Authority. The purpose of this Ordinance is to require the filing of Campaign Disclosure Statements and Statements of Economic Interest by elected officials, candidates, staff, consultants, or committees to be completed electronically. The City Council enacts this Ordinance in accordance with the authority
granted to cities by state law. This ordinance is intended to supplement, and not conflict with, the Political Reform Act.
SECTION 2. Findings.
The City Council of the City of Pinole finds and determines as follows:
A. That California Government Code Section 84615 provides that a legislative body of a local government agency may adopt an ordinance that requires an elected officer, candidate, or committee, required to file statements, reports, or other documents required by Chapter 4 of the Political Reform Act to file such statements, reports, or other documents online or electronically with the City Clerk.
B. In any instance in which the original statement is required to be filed with the Secretary of State and a copy of that statement is required to be filed with the City, the filer is permitted, but not required, to file a copy electronically
C. The City Clerk's web-based system contains multiple safeguards to protect the integrity and security of the data, will operate securely and effectively, and will not unduly burden filers; and
D. The City Clerk/Deputy City Clerk will operate the electronic filing system in compliance with the requirements of California Government Code Section 84615 and any other applicable laws.
E. This Ordinance is not a project within the meaning of Section 15378 of the CEQA Guidelines because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment, either directly or ultimately. In the event that the Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility to have a significant effect on the environment.
SECTION 3. Addition:
Pinole Municipal Code Chapter 1.18, " Statements of Economic Interest and Electronic Filing of Campaign Disclosure Statements" is hereby added to read as follows:
1.18.010 Definitions
For the purposes of this chapter, the following words, terms, and phrases shall be defined as follow:
A. “Electronic filing system” means a system established by the City Clerk pursuant to Section 84615 of the Government Code for electronic filing of statements, as defined herein.
B. “Filer” means any elected officer, candidate, committee, or other person required to file statements, as defined herein.
C. “Statements” shall mean any statements, reports, or other documents that filers must file in accordance with Chapter 4 of the Political Reform Act (Government Code Section 84100, et seq.).
1.18.020 Electronic Filing System.
A. Pursuant to Government Code section 84615, the City Clerk may establish an electronic filing system.
B. The electronic filing system shall meet the following requirements:
1. Comply with all requirements set forth in Section 84615 of the Government Code.
2. Ensure the integrity of data transmitted, including by establishing safeguards against efforts to tamper with, manipulate, alter, or subvert data.
3. Accept filing in the standardized record format developed by the California Secretary of State pursuant to Section 84602(a)(2) of the California Government Code, compatible with the Secretary of State's system for receiving an online or electronic filing.
4. Include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004 of the Government Code.
1.18.030 Required Online Filing.
A. Upon establishment of an electronic filing system by the City Clerk pursuant to Section 2.70.010(A), each filer shall file statements using the City Clerk's electronic filing system according to procedures established by the City Clerk. Notwithstanding the preceding sentence, filers are exempt from these requirements if they received less than $1,000 in contributions and made less than $1,000 in expenditures, or another amount as established by the Political Reform Act. in a calendar year.
B. Filers who have electronically filed a statement using the City Clerk's electronic filing system are not required to file copies in a copy of that document in paper format with the City Clerk.
C. Filers shall file statements in paper format with the City Clerk if the electronic filing system is not capable of accepting a statement for any reason.,
D. The electronic filing system shall allow filers to complete and submit statements free of charge.
1.18.040 Availability of Statements for Public Review; Record Retention.
A. The City Clerk shall make available on the City’s website all data filed pursuant to this Chapter in an easily understood format that provides the greatest feasible public access. Data shall be made available free of charge and as soon as possible after receipt.
B. Data made available on the City's webpage shall not contain the street name and building number of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. A complete, unredacted copy of the statement shall be made available to any person upon request to the City Clerk’s office.
C. The City Clerk's office shall maintain online or electronic statements in compliance with State law and the City’s adopted Retention Schedule.
SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause, or phrase be declared unconstitutional.
SECTION 5. Certification. The City Clerk shall certify the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a publication of general circulation.
SECTION 6. Effective Date. This ordinance shall not become effective or be in force until thirty (30) days from and after the date of its adoption.
Introduced on this 2 1 s t day of J u l y , 2026.
CITY COUNCIL
REPORT 11.A.
DATE: JULY 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Naomi Kelly, City Manager, [email protected]
SUBJECT: AUTHORIZE RESPONSE TO GRAND JURY REPORT NO. 2604, “PINOLE’S FUTURE: IT’S A ROUGH ROAD AHEAD”
RECOMMENDATION
It is recommended that the City Council approve and authorize the Mayor to sign the response to the Grand Jury report No. 2604 “Pinole’s Future: It’s a Rough Road Ahead”
BACKGROUND
Early in California’s history, the California Constitution established grand juries in each county.
The California Penal Code includes provisions on the formation of grand juries and the powers and duties of grand juries. With respect to public agencies, grand juries are authorized to “investigate and report upon the operations, accounts, and records of the officers, departments, functions, and the method or systems of performing the duties of any such city or joint powers agency and make such recommendations as it may deem proper and fit.” (Cal.
Penal Code section 925a) Within ninety (90) days after the grand jury submits a report regarding the operations of any public agency, the “governing body of the public agency shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body…” (Cal. Penal Code section 933(c))
The Contra Costa County Civil Grand Jury published its report, “Pinole’s Future: It’s a Rough Road Ahead,” on May 14, 2026. The City is legally required to respond to all findings and recommendations related to City operations. Staff delivered a PowerPoint presentation to City Council on July 7, 2026, which outlined draft responses to 26 findings and 6 recommendations issued by the Grand Jury.
REVIEW AND ANALYSIS
Staff has reviewed the Grand Jury Report No. 2604 and identified the following as required responses specific to the City of Pinole: Twenty-six (26) findings. For each finding, the City is responsible for indicating one of the following actions:
• We agree with the finding.
• We disagree with the finding.
• We partially disagree with the finding.
In each case where the City disagrees or partially disagrees, the City must specify the portion of the finding that is disputed and include an explanation of the reasons therefor.
Six (6) recommendations. For each recommendation, the City is responsible for replying by stating one the following actions:
• The recommendation has been implemented, with a summary describing the implemented action.
• The recommendation has not yet been implemented but will be implemented in the future, with a timeframe for implementation.
• The recommendation requires further analysis. This response should explain the scope and parameters of the analysis or study, and a timeframe for the matter to be prepared for discussion. This timeframe shall not exceed six months from the date of the publication of the Grand Jury Report.
• The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation thereof.
The response must be provided to the Grand Jury no later than August 14, 2026. Staff collaborated with other Contra Costa County jurisdictions in drafting responses to the findings and recommendations. Accordingly, the attached draft responses are presented for the City Council’s consideration to transmit to the presiding judge. The City Council may propose alternative language to those responses.
FISCAL IMPACT
There is no direct fiscal impact of preparing this response, aside from staff time.
ATTACHMENTS
A. Grand Jury Report No. 2604
B. Response to Grand Jury Report No. 2604
City of Pinole’s Response to Grand Jury Report No. 2604 Page 1 of 5 July 15, 2026
Contra Costa County Grand Jury
PO Box 431
Martinez, CA 94553
[email protected]
Transmitted via electronic mail and regular mail
Subject: City of Pinole – Formal Response to Civil Grand Jury Report “Pinole’s Future: It’s a Rough Road Ahead” (May 14, 2026)
Dear Civil Grand Jury Members:
The City of Pinole appreciates the work of the Civil Grand Jury and values the opportunity to respond to the findings and recommendations presented in your report titled “Pinole’s Future: It’s a Rough Road Ahead.” After careful review, the City submits the following responses to all twenty‑six (26) findings and six (6) recommendations. These responses reflect the City’s current fiscal practices, updated long‑term financial planning, and ongoing commitment to transparent governance.
FINDINGS & RESPONSES
F1. When developing all future Operating Budgets, the Council should comply with Pinole’s “Financial and Investment Policies” that require a structurally balanced annual budget.
Response: Pinole agrees with the finding.
F2. Pinole’s Fiscal Year 2025/26 Operating Budget achieves structural balance by relying on a general fund reduction to pay for what are termed “one-time initiatives”.
Response: Pinole agrees with the finding.
F3. Within the Fiscal Year 2025/26 Operating Budget, deficits are projected in the Recreation Department ($1.8 million), the Building and Planning Department ($900,000), and the city-sponsored cable TV station ($400,000).
Response: Pinole agrees with the finding.
F4. Pinole’s finance staff project that annual operating budget deficits will increase, growing to a $5.6 million deficit for Fiscal Year 2029/30.
CITY OF PINOLE
2131 Pear Street Phone: (510) 724-9000
Pinole, CA 94564 www.Pinole.Gov
City of Pinole’s Response to Grand Jury Report No. 2604 Page 2 of 5 Response: Pinole partially disagrees; the Yellow Brick Road model updates long‑term projections.
F5. Pinole generated operating deficits due to expenditures exceeding revenues in four of the five years prior to Fiscal Year 2025/26.
Response: Pinole agrees with the finding.
F6. Reliance on reserves for one‑time expenditures in FY 2023/24–2025/26 violates policy.
Response: Pinole partially disagrees with the finding. Unassigned fund balance was on a pay-as-you-go basis for one-time initiatives and capital improvements projects. The City maintains a separate General Reserve with a current balance of $7.8 million that complies with its General Reserve Policy, which requires it to maintain a balance equal to 25% of total ongoing General Fund expenditures.
F7. Pinole has a total sales tax rate, at 10.25%, among the highest of any city in Contra Costa County.
Response: Pinole agrees with the finding.
F8. Officials publicly acknowledge difficulty obtaining voter approval for tax measures.
Response: Pinole agrees with the finding.
F9. Pinole’s long-term financial forecast projects 10 years of operating deficits beginning in Fiscal Year 2026/27.
Response: Pinole partially disagrees with the finding. While the original forecast projected deficits over the 10-year period, the City has since implemented the updated the “Yellow Brick Road”, which reflects structurally balanced budgets with no deficits starting in FY 2026/27.
F10. The April 2024 “Baker Tilly Strategic Financial Planning Report” projects 20 years of operating deficits through Fiscal Year 2044/45.
Response: Pinole agrees with the finding.
F11. The Baker Tilly Report emphasized a need for urgency in addressing ongoing deficit spending.
Response: Pinole agrees with the finding.
F12. Pinole’s CalPERS unfunded pension liabilities have increased from $18 million in 2014 to $45 million in 2024, an increase of 150%.
Response: Pinole partially agrees with the finding. The current annual obligation is $6.2 million, based on the annual valuation report with a measurement date of June 30, 2024.
F13. Pinole’s most recently reported CalPERS annual obligation from 2024 was $6.5 million.
Response: Pinole agrees with the finding.
F14. The CalPERS obligation is projected to increase more than 10% in FY 2026/27.
Response: Pinole agrees with the finding.
City of Pinole’s Response to Grand Jury Report No. 2604 Page 3 of 5 F15. Section 115 Trust funded in 2018 with $16.3M from a one‑time asset sale.
Response: Pinole agrees with the finding.
F16. Pinole’s Section 115 Trust was funded in 2018 from proceeds from a one-time asset sale for $16.3 million to help offset the unfunded pension liability.
Response: Pinole partially disagrees with the finding. While the original forecast projected full depletion of the Section 115 Trust by FY 2030/31, the City has since implemented the updated “Yellow Brick Road” forecast. It reflects structurally balanced budgets and significantly reduces the use of trust funds, limiting withdrawals to amounts below the annual interest earnings.
F17. Pinole has an unfunded retiree healthcare liability (Other Post-Employment Benefits, or OPEB) of approximately $35 million.
.
Response: Pinole agrees with the finding.
F18. The OPEB obligations have been funded on a “pay as you go” basis with annual contributions from the General Fund.
Response: Pinole agrees with the finding.
F19. Pinole’s public roads are graded at “55” in the 2024 Metropolitan Transportation Commission Pavement Condition Index survey, indicating the roads are “At Risk” and require extensive rehabilitation.
Response: Pinole agrees with the finding.
F20. Pinole staff has estimated $60 million funding gap for infrastructure capital improvements other than public roads over the next 10 years.
Response: Pinole agrees with the finding.
F21. Pinole staff has identified an additional $60 million funding gap for infrastructure capital improvements other than public roads over the next 10 years.
Response: Pinole agrees with the finding.
F22. The Pinole finance staff told Council in 2025 that the City does not have the necessary funding for these infrastructure capital improvements.
Response: Pinole agrees with the finding.
F23 Pinole’s deferral of capital improvements will translate into higher costs (replacement versus repair) in the future.
Response: Pinole agrees with the finding.
City of Pinole’s Response to Grand Jury Report No. 2604 Page 4 of 5 F24. Through the Fiscal Year 2025/2026 budget cycle, the Council had not publicly developed or discussed a comprehensive strategy for expenditure reduction or service adjustments to address projected structural budget deficits.
Response: Pinole agrees with the finding.
F25. An assessment of Pinole’s overall fiscal health, based on a dashboard developed by the California Policy Center using standardized financial measures, rated Pinole among the lowest of all reported California cities from 2022 to 2024.
Response: Pinole agrees with the finding.
F26. The Baker Tilly Report concluded that Pinole faces ongoing severe operating budget issues, including the threat of bankruptcy, if it does not balance annual expenditures and revenues.
Response: Pinole agrees with the finding.
RECOMMENDATIONS & RESPONSES
R1. When developing all future Operating Budgets, the Council should comply with Pinole’s “Financial and Investment Policies” that require a structurally balanced annual budget.
Response: The recommendation has been implemented. See FY 2026/27 Budget. FY2026-27-BudgetDocument.pdf R2. During all future budget development cycles, the Council should consider directing staff to prepare an Operating Budget that includes expenditure reductions so that expenditures match revenues in each budget cycle.
Response: The recommendation has been implemented. See FY 2026/27 Budget. FY2026-27-BudgetDocument.pdf R3. By Fiscal Year 2027/28, the Council should consider adopting a formal long-term financial plan that incorporates the level of expenditure reductions as outlined in the 2024 Baker Tilly Report.
Response: Pinole agrees with the finding. The recommendation has been partially implemented. See the Fiscal Year 2026/27 Budget, which includes the “Yellow Brick Road”. The City will complete a comprehensive long-term financial planning strategy that will address Other Post-Employment Benefits (OPEB) obligations, the information technology plan, and capital improvement funding options.
R4. By December 31, 2026, the Council should consider developing methods to engage Pinole residents regarding options to address ongoing fiscal challenges.
Response: Pinole agrees with the finding. The recommendation has not yet been implemented. The City has tentatively scheduled quarterly City Council Finance Subcommittee meetings starting in September 2026.
R5. By June 30, 2027, the Council should consider developing a plan to fund and reconstruct Pinole’s
City of Pinole’s Response to Grand Jury Report No. 2604 Page 5 of 5 public roads.
Response: Pinole agrees with the finding. The recommendation has not yet been implemented. The Plan will be discussed at the Infrastructure and Transportation Subcommittee January 2026 and incorporated in the CIP in the Spring of 2027.
R6. By March 31, 2027, the Council should consider directing staff to review funding options, such as asset sales, to address Pinole’s unfunded pension liability.
Response: Pinole agrees with the finding. The recommendation has not yet been implemented. The City has tentatively scheduled quarterly City Council Finance Subcommittee meetings starting in September 2026.
CLOSING STATEMENT
The City of Pinole recognizes the seriousness of the issues raised by the Civil Grand Jury and remains committed to addressing these challenges through responsible fiscal management, transparent communication, and long‑term planning. The City appreciates the Grand Jury’s effort to highlight areas needing sustained attention and looks forward to continued progress on these items.
Please feel free to contact the City for any additional information or clarifications.
Sincerely,
Anthony Tave
Mayor, City of Pinole
CC: Pinole City Councilmembers
CITY COUNCIL
REPORT 11.B.
DATE: JULY 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: ONE-TIME REVENUE POLICY AND PRIORITIZATION OF NONRECURRING
RESOURCES
RECOMMENDATION
Staff recommends that the City Council review the City’s Revenue Policy – One-Time (NonRecurring) Resources Policy (Attachment A) and provide direction on expanding the policy to include the prioritization of nonrecurring resources, including proceeds from property sales.
Staff also recommends that the Council consider applying these guidelines in determining the use of the one-time proceeds of $902,500 from the sale of the Post Office property.
BACKGROUND
The City’s Revenue Policy – One-Time (Non-Recurring) Resources Policy recognizes that one-time revenues should generally be used for one-time expenditures. However, the policy does not establish priority ranking among one-time uses.
Recently, the City completed the sale of the Post Office property, generating $902,500 in proceeds. Because these proceeds represent a one-time revenue source, they should be used toward nonrecurring expenditures.
Several potential uses have been discussed and considered by the City Council, including contributing the proceeds to the City’s Section 115 Trust or allocating the funds to road improvements. While both uses are consistent with one-time expenditures, the City’s current policy does not identify which types of investments should receive priority when multiple needs exist.
Along with considering the use of the proceeds from the Post Office property sale, staff recommends using this opportunity to update the current policy and establish a more comprehensive framework for all future one-time revenues.
REVIEW AND ANALYSIS
Consistent with guidance from the Government Finance Officers Association (GFOA), many local governments have adopted policies that not only prohibit the use of one-time revenues for recurring operations but also establish priorities for how those revenues should be used.
Examples of common priority rankings adopted by local governments include:
1. Restoring or maintaining reserves
2. Making contributions to pension or Other Post-Employment Benefits (OPEB) obligations through a Section 115 Trust
3. Funding unfunded capital improvements or deferred maintenance
4. Addressing other one-time Council priorities
The City’s Revenue Policy – One-Time (Non-Recurring) Resources Policy does not prioritize the use of one-time revenues. Considering the above, staff recommends that the City Council provide direction on expanding the policy to include prioritization guidelines that would apply not only to the Post Office sale proceeds but also to any future one-time revenues.
FISCAL IMPACT
There is no fiscal impact as a result of updating the policy.
Based on Council direction regarding the policy, staff will return with a budget amendment allocating $902,500 proceeds from the sale of the Post Office property.
ATTACHMENTS
A. Revenue Policy - One-Time (Non-Recurring) Resources
4 Revenue Policy – One-Time (Non-Recurring) Resources
Policy
The City will strive to maintain a diversified and stable revenue base that is not overly dependent on any individual revenue type, land use, or major taxpayer. One-time resources (also referred to as “non-recurring”) should be used for one-time (nonrecurring) expenditures, including but not limited to establishing and rebuilding reserves, early retirement of debt, capital expenditures, and reducing unfunded pension liabilities (California Employee Retirement System (CalPERS) and Other Post Employment Benefits (OPEB)).
Purpose
To ensure that the City appropriately uses one-time resources, including not using onetime resources on ongoing expenditures, which can contribute to a structurally imbalanced budget.
Definitions and Details
1. Non-recurring revenues are monies that the City cannot reasonably expect to continue to receive over the next 10 to 15 years. Non-recurring revenues include, but may not be limited to, fund balance, grant funds, financing proceeds, and sale of property and equipment. Revenue from recurring sources that is significantly above normal levels will be considered non-recurring revenues.