Pismo Beach City Council
August 20, 2024

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 25 of 36

have similar debris types.
o For instance: parks, nurseries and tree-lined streets will have similar debris quantities based on an acreage or mileage basis.
o Commercial and industrial areas tend to have heavy amounts of construction and demolition type debris.
o Residential areas can be a combination of vegetative, construction and demolition debris.
 Second, develop a representative sample of the debris in each area. o Debris quantities can be estimated using the guidelines provided:
▪ One story house = Volume in cubic yards times 0.33
▪ Personal property from flooded home without basement = 25-30 cy ▪ Single wide mobile home = 290 cy
▪ Double wide mobile home = 415 cy
o The terms light, medium and heavy are somewhat subjective, but the general guide is: If there is very light vegetation covering the house, yard or driveway, it’s light. If there is a canopy of trees covering the house, it’s heavy. Use medium for everything else.
 Third, project the sampling of debris for each area and provide a total of the amount and type of debris for each area. The grand total of all these calculations will provide you with an estimate useful for planning purposes.

Understand that this type of debris forecasting is not an exact science. Broad assumptions and wide-scale projections must be made throughout the process. However, even with its inaccuracies, the resulting quantity estimate can be very useful in completing the next phases of the planning process, such as selecting Debris Management Sites or developing contracts.

Computerized modeling programs have been developed to provide reasonable debris predictions for communities under various disaster types. Types of these interactive models are:

US Army Corps of Engineers – Can provide debris plans from past disasters, as well as technical assistance.

Private Industry - Consultants are available.

HAZUS (FEMA) - The Hazards U.S. Multi-Hazard (Hazus-MH) is a nationally applicable standardized methodology that estimates potential losses from earthquakes, hurricane winds, and floods.

Hazus-MH uses state-of-the-art Geographic Information Systems (GIS) software to map and display hazard data and the results of damage and economic loss estimates for buildings and infrastructure. It also allows users to estimate the impacts of earthquakes, hurricane winds, and floods on populations.

HAZARD-Tech (NOAA) - HAZARD-Tech is a free, public resource for hazard-oriented professionals, including mitigation planners, emergency managers, hazard scientists and engineers, geospatial technologists, and others. The purpose of this Site is to provide an interactive environment that fosters learning and communicating. There is focus on exposing the technologies (tools) that support hazard management disciplines and providing information in support of those tools.

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 26 of 36

Measurements
Measurements can be done in many ways. In most cases, measurements are made by volume (cubic yards). However, if material is being taken to a landfill, there may be access to a scale for weight measurements.

It is very important to record the process and basis for the estimate on the Project Worksheets (for public assistance funding) and other reports.

Cubic Yard: Cubic Yard (cy) measurements are often used to determine the unit price of debris (woody, mixed or construction & demolition) transported to a Debris Management Site or permanent landfill.  All trucks being used to transport debris must be measured and the resulting quantity in cubic yards recorded on the side of the truck and recorded on all load tickets  Trucks with less than full capacities will be adjusted down by visual inspection by the Field Debris Monitor who will verify the quantity and type of debris contained in the bed of the truck from an inspection tower
 Load tickets are often used to document measurements.

Ton Measurements: All trucks must have a certified tare weight (empty) established if payments are going to be made based on certified scale net weight receipts. Field Debris Monitors will be required to spot check trucks after dumping to see if they are still at their tare weight.

Note: Gross weight – tare weight = net weight.

Conversions
The following are rules of thumb. It will be necessary to do a field test to verify the makeup of the debris for your area and disaster type.
 Actual numbers can be very different. Taking an average load, measuring the truck, then weighing it will help determine what to use for a specific situation.  When developing cubic yard (cy) measurements, divide cubic feet by 27.  When converting from cy to tons, remember to use the correct factor:
o Use 2 if converting for construction & demolition material o Use 4 if converting for woody material
 Rules of thumb:
o 15 trees 8 inches in diameter = 40 cy (average)
o Root system (8’-10’ diameter) = may require one flat bed trailer to move o To convert cy of C&D debris to tons, divide by 2
o To convert tons of C&D debris to cy, multiply by 2

There are many ways to estimate debris. Being creative with the tools, techniques and information available to you can bring the best results.

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 27 of 36

Estimating Debris Piles
There are many things to consider when estimating debris:
 First consideration: type of debris, for example:
o vegetative
o construction and demolition
o mobile homes
o a mix of different things
 Identify handling requirements, for example, if you will need to separate it.  For Public Assistance funding, determine if the debris is eligible or what portion is eligible.

It is important to have the correct tools, aids and information in place when doing estimates. Debris estimates are only as good as the basic information used to create them.  Ensure that necessary equipment is available, including:
o Digital (preferred) or Polaroid camera
o 100-foot tape or roll-off wheel
o Calculator, notepad, sketchpad
o Maps of area
o Aerial photographs (preferably before and after the disaster) o Dedicated vehicle and mobile communications

Once the equipment is in place, consider the area to be estimated and the way the area should be divided (sectors). Debris estimating can be expedited by dividing the community into sectors based on any of the following:
 Type of debris: woody, mixed or construction material  Location of debris: residential, commercial, or industrial  Land use: residential, commercial, or industrial

Remember that however you define your area, you must be consistent with your system and keep detailed notes on how, where and what method you used for your estimates. These notes must be well documented and maintained for future reference. For Presidentially declared disasters, the information will be incorporated on the Project Worksheet.

Estimating Aids – Buildings: The following information will assist you in determining the amount of debris from destroyed buildings, homes and debris piles:

 General building formula:

Length’ x Width’ x Height’ x 0.33 = _______ CY (cubic yards of debris) 27 (The 0.33 factor accounts for the “air space” in the building)

 Single Family Residence formula:

Length’ x Width’ x S x 0.20 x VCM =__________ CY

S = number of stories in the building

0.20 = a constant based on FEMA empirical study
VCM = a vegetation cover multiplier

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 28 of 36

• Light (1.1 VCM): includes new home developments where more ground is visible than trees and canopy cover is sparse
• Medium (1.3 VCM): generally, has a uniform pattern of open space and tree canopy cover, and is the most common description for vegetative cover • Heavy (1.5 VCM): found in mature neighborhoods and woodlots where the ground or houses cannot be seen due to the tree canopy cover.

 Mobile homes formula:

Length’ x Width’ x Height’ = ___ CY
27 Note: The 0.33 factor is not applied to mobile home calculations due to their compact construction.

The 27 factor is the conversion factor from cubic feet to cubic yards.

Typical quantities for mobile homes:
o Single wide mobile home = 290 cy of debris
o Double wide mobile home = 415 cy of debris

Participants typically have a difficult time accepting these numbers because they are larger than the standard stick-built homes. This has to do with the wasted air space in the average stick-built home. In mobile homes there is very little wasted air space – every inch of the unit is used in storage; the walls are narrower, etc.

 Debris piles:

Length’ x Width’ x Height’ = ___ CY
27 Reminders: The following reminders may be of assistance when performing debris estimates:
 Look beyond the curb into side and backyards and at condition of the homes. Most debris in these areas will eventually move to the curb
 Wet storms will produce more personal property debris (household furnishings, clothing, rugs, etc.) if roofs are blown away
 Look for hanging debris such as broken limbs
 Flood-deposited sediment may be compacted in place. Volume may increase as debris is picked up and moved.
 Using aerial photographs in combination with ground measurements will help determine if there are any voids in the middle of large debris piles
 Treat debris pile as a cube, not a cone, when performing estimates

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 29 of 36

Scattered Debris Quantities
The quantity of scattered debris is difficult to estimate and may involve a wide area. If the area can be clearly identified, then the following two methods may be helpful.

Average depth method - used to estimate concentrated debris fields.  Calculate the area covered by the debris
 Make a rough estimate of the average depth of the debris.  Multiply the average depth times the area to arrive at the volume.

Raked debris method
 Measure out an area of average debris quantity, such as ten yards by ten yards, or 100 sy.  Rake or sweep together the scattered debris within that area into a cone-shaped debris pile.  Estimate the raked debris volume using the cone volume method.  Divide the debris volume by the measured area to get a volume per square yard.  Multiply the result of Line 4 by the total area with scattered debris to estimate the total debris volume.

Building Demolition Quantities
After a disaster, building may not have totally collapsed, but may be slated for demolition due to being a threat to public safety. Estimating the amount of debris that will need to be hauled away can be done by using the following formula:
 Area of building footprint x building height/3 = volume

In cases where a building changes its footprint or size at higher floors, the volume can be calculated by estimating the different footprint floors separately and adding the volumes together. There is some flexibility built into this calculation in the result to allow for the uneven shapes of the resulting debris.

Example: A 1930s-era high-rise was severely damaged and must be demolished. It has three footprints stacked on one another, one at 45,000 sf, 30,000 sf, and 18,000 sf, respectively. The lower two sections are five stories at 12 ft high per floor, and the upper section is three stories at 10 ft high per floor. Calculate the debris volume in cubic yards.

Height of the sections: 5 stories x 12 ft/story = 60 ft. 3 stories x 10 ft/story = 30 ft.
[(45,000 sf x 60 ft) + (30,000 sf x 60 ft) + (18,000 sf x 30 ft)] / 3 = 1,680,000 cf. 1,680,000 cf / 27 cf/cy = 62,222 cy (rounded).

Explosions
Debris fields from explosions are a varied as the explosions themselves.

If the explosion resulted in a collapsed building or buildings, use the methods described in Building Demolition Quantities.

If this doesn’t work, one of the other debris quantities estimating methods may result in a useful solution, including the scattered debris quantity methods.

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 30 of 36

Damage estimates can be made from available aerial photographs. A local newspaper supplied the above photograph.

To estimate debris using a photograph such as this:
 Select an object in the photograph for which the length can be reasonably estimated, such as the truck.
 Measure the truck in the foreground and estimate its length at 25 feet.  Apply that length to the intact houses to estimate the approximate length and width of each house. Calculate the approximate square footage by multiplying the length times the width. If you have houses of differing sizes, measure several and then calculate an average square footage.

Note: After an Oklahoma City tornado, photos from a news report and aerial photographs were used to do debris estimation. It can be very accurate in the right situation.

10. Debris Monitoring

Debris activities require monitoring by trained and supervised personnel.  Effective debris management planning requires a thorough understanding of debris monitoring responsibilities and techniques.
 Most importantly, debris monitoring is the most effective process for identifying, evaluating, and resolving debris issues.

Inadequate monitoring of debris activities often results in disputes between an applicant and the contractor, and/or the applicant and FEMA over federal reimbursement for debris removal, reduction and disposal, and often loss of funding.

There are several monitoring considerations that are critical to effective monitoring of debris activities.

These include:
 Responsibilities
 Staff to perform tasks
 Documentation and reporting requirements
 Monitoring activities and techniques
 It is important to recognize that the monitoring process is used to both identify and resolve debris- related issues
 It is the primary responsibility of the applicant to independently monitor all debris activities, whether performed by their own force account labor or contract o For the purpose of this discussion, the applicant’s monitoring staff is referred to as the Debris Field Monitor
o The Debris Field Monitor is responsible for monitoring of the specific day-to-day field activities
 In Presidentially declared events, FEMA will perform overall monitoring of an applicant’s debris activities. This does not relieve applicants of any of their own monitoring responsibilities. o For the purpose of this discussion, FEMA’s monitoring staff is referred to as the Public Assistance (PA) Program Debris Monitor

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 31 of 36

Debris Field Monitor – Applicant Responsibility
The applicant’s Debris Field Monitor typically will:
 Be assigned to a specific task and be on site every day.  Monitor specific activities at loading sites, debris management site inspection sites or landfills.  Prepare a quantitative report of activities completed.  Most importantly, identify and resolve debris issues.

For State/Presidentially declared disasters, it is the applicant’s responsibility to provide enough documentation to support that:
 The scope of the work performed meets eligibility criteria.  Often, activities may be performed that are not eligible for federal reimbursement while completing other eligible activities. Such work must be clearly identified, documented and quantified to minimize disputes when the work is completed.  The quantities (cubic yards of debris, hours of operation, etc.) are adequately verified. The information provided by the applicant’s field monitor usually provides the basis of this documentation.

Program Debris Monitor – State/ FEMA Responsibility
Cal OES/FEMA has the authority to monitor an applicant’s debris operations, whether they are performed by an applicant’s force account or contract. Often, a two-person, FEMA/State team will perform this function. Generally, the Program Debris Monitor will be staffed by:
 Debris Specialists – generally the most qualified for this role but may need additional support depending on the severity of the operations and number of Specialists deployed to the disaster  Technical Assistance Contractors – often have this expertise  Other State and/or Federal agencies, such as Caltrans or US Army Corps of Engineers

Typically, these staff will:
 Make periodic site visits, depending on the magnitude and complexity of an applicant’s operations.
 Assess operations compliance with the terms of the Project Worksheets, the contract, and the applicant’s debris monitoring plan.
 Review field notes and/or reports prepared by the Debris Field Monitors.  Compile payment and cost documentation for an applicant’s operations.  Prepare a summary report of observations, issues and resolutions.  Provide training to Debris Field Monitors.

Monitoring Staff
The applicant should use full-time debris monitors to account for all debris management activities.  The applicant should never rely solely on the records or invoices provided by the contractor.  These monitors should be trained and properly supervised. o Cal OES/ FEMA may provide monitor training on State and/or Presidentially declared disasters, if necessary
 The size of the staff will depend on the operation and may range from a few individuals who randomly monitor pickup and disposal sites (least efficient) to having a monitor at every pickup and disposal site (most efficient, most costly).
 Staffing may be provided by:
o Local force account labor or temporary hires. Retired employees can be a good resource.

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 32 of 36

▪ Overtime or straight time eligible for their staff to meet FEMA’s eligibility criteria in Presidentially declared disasters is for a:
• Permanent employee
• Temporary employee
• Seasonal employees
▪ Indicate that because of the regular time restrictions, many applicants choose to use contractors to perform monitoring activities for declared events.  Engineering firms usually have staff with construction experience that could provide the monitoring functions (these do not need to be professional engineers).

Debris Monitoring Report
It is important to develop a monitoring system that includes a systematic method of identifying pertinent activities and recording relevant observations and data.  A monitoring report should be developed to capture specific debris-related activities, based on the method of payment (force account or contract type) and other issues unique to the applicant’s operations
 The reports may also be used to assess eligibility of debris-related activities and quantities

A monitoring program observes and documents the work being done at two locations, minimum – point of collection and disposal (temporary and final). Some items to document at the various monitoring points include:
 Debris Loading Area
o Eligible debris is being picked up
o If debris types are separated at the curbside, it is separated o Truck loads are full
o Tailgates are in-place
o If sideboards are in place
o Time of pickup
o Load is reasonably compact – large obstructions are not restricting placement of material.

Note that if the loads are not properly loaded on compacted, debris monitors should reduce the rated volume of the truck accordingly.
 Debris Unloading Area
o Truck size is as reported on the load ticket
o Determine proper debris quantities
o Check time of collection for reasonable turnaround
o Assure appropriate materials are properly segregated, such as Household Hazardous Waste (HHW)
 Debris Management Site
o Record inactive times of contract equipment
o If air curtain incinerators are used, assure proper procedures o Assure Household Hazardous Waste (HHW)
is properly segregated
o Assure safety of personnel around equipment
o At a minimum, an elevated inspection station should be used to enable the monitor to look down into the truck to verify both the contents and the load amount. o Monitoring should also be performed at the exit point of the Debris Management Site to ensure the load has been sufficiently dumped.

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 33 of 36

 If the load of debris is by weight, then there should be a monitor at the certified scales  One of the best methods of monitoring is to use a load ticket system

Debris Monitoring Observations
Debris activities require monitoring. Listed below are items to be aware of:
 Monitors should observe operations to ensure ineligible debris is not picked up.  Monitors should have a good understanding of eligible debris (especially from private property) and any time limits imposed on pickup of specific types of debris. Examples (from actual occurrences) include sweeping areas for abandoned cars and white goods, cleaning up illegal dumpsites, removing cut trees from subdivisions under development, and removing/cutting trees from the right-of-way in rural areas.

Prior to use, all trucks should be numbered, measured and load capacities (cubic yard or weight capacities) documented by truck number. Periodically, trucks should be pulled out of operation and re-measured.

 It is important to ensure that tare weights (empty) have been taken for each truck  Remember that gross weight minus the tare weight equals the net weight. In this situation, the scale house operator was estimating the weight because the scale was broken. If this happens, then the quantity of material should be measured in cubic yards and converted to tons.  California requires trucks to have tarps that cover the bed.* If a monitor sees a truck without a tarp, he or she may want to take note of the truck number and report it to their supervisor.

Remember that monitors are not law enforcement officers. Tickets received by the truck drivers for this are not reimbursable.
 Debris Management Sites should have only one way in and one way out or have an inspection station at the exit. Trucks have been reported driving through the disposal site without unloading, then re-entering with the same load.
o This can be detected by observing the time of departure and time of arrival recorded on the driver’s load ticket
o This may also indicate problems with the community’s debris monitors at the loading or unloading site.

*Note: In California only water and feathers from live fowl can come off a truck.

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 34 of 36

11. Organization and Responsibilities

Local Government Agencies and Departments
 The City of Pismo Beach Public Works Department will form Debris Management Task Force (DMTF). This Task Force shall be led by the Public Works Department Head or his/her designee.

The members of the Task Force will be comprised of members of the City staff and any assigned mutual aid resource personnel. It will be the duty of the Debris Management Task Force to identify, plan for, coordinate, facilitate, monitor, document, and ensure the collection, removal, staging, and disposal of all debris consistent with all local, state, federal, and environmental protocols, regulations, and standards.
 The EOC Director or his/her designated representative in conjunction with the Debris Management Task Force will determine the extent of damage and resulting debris and issue appropriate directives to implement this annex.

12. Administration and Logistics

 All agencies will document personnel and material resources used to comply with this annex.

Documentation will be used to support any Federal assistance that may be requested or required.  Requests for support and/or assistance will be up channeled from the city level to the Operational Area EOC and then to the State EOC. Requests for federal assistance will be made by the State EOC through established procedures, as outlined in the Federal Response Plan.  All agencies will ensure 24-hour staffing capability during implementation of this annex, if the emergency or disaster requires.
 The Fire Department Emergency Management Coordinator in collaboration with the Public Works Department will initiate an annual update of this annex. It will be the responsibility of each tasked agency to update its respective portion of the annex and ensure any limitations and shortfalls are identified and documented, and work-around procedures developed, if necessary.

13. Authorities, References and Regulations

State
California Disaster Assistance Act, Section 2920 – Emergency work California Disaster Assistance Act, Section 2930 – Emergency Protective Measures California Disaster Assistance Act, Section 2925 – Debris Removal

Federal
Stafford Act, Section 403 - Essential Assistance
Stafford Act, Section 407 - Debris Removal
Title 44 Of Code of Federal Regulations 44CFR Part 206.224 - Debris Removal Title 44 Of Code of Federal Regulations 44CFR Part 206.225 - Emergency Work

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 35 of 36

REGULATIONS
State
The California Disaster Assistance Act (CDAA) governs the eligibility rules for disaster debris removal within the state.
CDAA, Section 2920 - Emergency Work
o Emergency work to save lives, protect public health and safety, and to protect property in an area proclaimed to be in a state of emergency.
CDAA, Section 2930 - Emergency Protective Measures
o Actions taken to remove and/or reduce immediate threats to public property, or to private property when in the public interest.
CDAA, Section 2925 – Debris Removal
a)General Eligibility.
(1)Debris removal from publicly and privately-owned lands and waters, undertaken in response to a state of emergency proclamation by the Governor is eligible for state financial assistance; and,
(2)For purposes of this program, the removal of debris from private property shall be reimbursed only when there is an immediate threat to public health and safety. In a case where reimbursement for debris removal from private property is authorized by the agency secretary, the following requirements shall apply, unless waived in part or full by the agency secretary:
(A)The property owner must remove all disaster-related debris from the property to the curb or public right-of-way.
(B)The local agency must obtain a signed statement from the property owner to the effect that the property owner does not have insurance covering the removal of the disaster-related debris; and,
(C)The local agency must have a signed statement from the property owner giving the local agency the right of entry and absolving the local agency and the state of any liability relative to removal.

City of Pismo Beach Debris Management
Emergency Operations Plan
For official use only 36 of 36
Federal
FEMA and the Public Assistance Program are governed by the law defined in the Stafford Act and regulations provided in Title 44 of Code of Federal Regulations (44 CFR). These laws and regulations provide the criteria for determining eligibility of debris activities. Stafford Act
o Section 403 Essential Assistance.
▪Basic eligibility for debris removal, clearance of roads, demolition and reduction of immediate threats are all included in this section.
o Section 407 Debris Removal.
▪Debris and wreckage removal from public and private property. o Section 502 Federal Emergency Assistance authorizes Direct Federal Aid for debris removal activities.
Regulations 44CFR Part 206
o 206.224 Debris Removal.
o Category A Criteria.
•Must be on public property
•Eliminates immediate threat to lives, health and safety •Eliminate threat to improved property
•Necessary for emergency access- Public Right -of-way only •Debris on private property may be eligible-Private property is generally property owner responsibility and may be covered by insurance •Ensures economic recovery of community and provides benefit for community-at-large
o 206.225 Emergency Work.
▪Category B Criteria.
•Emergency Protective Measures criteria used in determining eligibility for demolition. These are actions taken by a community before, during, and following a disaster to save lives, protect public health and safety, or eliminate immediate threat of significant damage to improved public and private property through cost effective measures.

City of Pismo Beach
Emergency Operations Plan
Continuation of Operations
and
Reconstitution of Government

City of Pismo Beach Continuation of Operations and
Emergency Operations Plan Reconstitution of Government

For Official Use Only 1 of 7

FORWARD

The City of Pismo Beach Continuation of Operations and Reconstitution of Government Plan addresses the City of Pismo Beach’s response to an emergency impacting the city. Continuation of Operation measures and procedures concerning the policy and operations of the City of Pismo Beach Continuation of Government are contained herein.

Purpose

To ensure the city is operational at the essential functions level as quickly as possible to ensure recovery and the continuing operation of the City of Pismo Beach

Scope

This Continuation of Operations and Reconstitution of Government Plan outlines procedures to be followed when city work operations are interrupted and/or basic infrastructure is compromised.

Plan Adoption

This is the official City of Pismo Beach Continuation of Operations and Reconstitution of Government Plan.

City of Pismo Beach Continuation of Operations and
Emergency Operations Plan Reconstitution of Government

For Official Use Only 2 of 7

Table of Contents

Section I Continuation of Operations and Reconstitution of Government

A. Continuation of Operations 3
B. Reconstitution of Government 3
a. Lines of Succession 3
i. Lines of Succession table 4
b. Temporary Seat of Government and Temporary Emergency Operations Center 5 c. Vital Records 5

Section II Essential Functions 5

Section III Staffing and Resource Requirement 5

Section IV Facilities Planning 6

Section V Contact Information 6

Section VI Reporting to work following a disaster 6

a. Personal and Family Safety 6
b. When to Report 6
c. Where to Report 6

Revision Page 7

City of Pismo Beach Continuation of Operations and
Emergency Operations Plan Reconstitution of Government

For Official Use Only 3 of 7

SECTION I – CONTINUATION OF OPERATIONS AND RECONSITIUTION OF GOVERNMENT

A. Continuation of Operations

A major disaster could include death or significant injury of key government officials, partial or complete destruction of established seats of government, and the destruction of public and private records essential to continued operations of government and industry. Law and order must be preserved, and government services maintained. California Government Code 8643(b) and the Constitution of the State of California provide authority for the continuation and preservation of State and Local government.

Continuation of leadership and the government authority is particularly important with respect to Disaster services, direction of Disaster response operations, and management of recovery activities. Under California's concept of mutual aid, local officials remain in control of their jurisdiction's Disaster operations while additional resources may be provided by others upon request. A key aspect of this control is to be able to communicate official requests, situation reports, and other Disaster information throughout any disaster condition.

To ensure Continuation of Operations, seven elements must be addressed by government at all levels:

1. Succession to essential positions required in Disaster management.

2. Pre-delegation of Disaster authorities to key officials.

3. Disaster action steps provided in Disaster plans and Disaster action plans.

4. Emergency Operations Centers.

5. Alternate Emergency Operations Centers.

6. Safeguarding vital records.

7. Protection of government/industrial resources, facilities, and personnel.

B. Reconstitution of Government

In the aftermath of a major disaster, civil obedience must be preserved and essential government services must be maintained. To this end, it is particularly essential that local units of government continue to function.

1. Lines of Succession

Article 15 of the California Disaster Services Act provides the authority, as well as the procedures to be employed, to ensure continued function of government through the appointment of political positions, chief executives, and department heads should they be unable to serve in a locally proclaimed state of Disaster. In general the act allows for the governing body to designate and appoint up to three standby officers for positions it deems necessary. For City Council Members, if a quorum cannot be met due to injury, illness, or death during a locally proclaimed state of Disaster, in the City of Pismo Beach, temporary appointments will be made to create a full City Council of five (5) members. The following Tables delineates the lines of succession for the City of Pismo Beach.

City of Pismo Beach Continuation of Operations and
Emergency Operations Plan Reconstitution of Government

For Official Use Only 4 of 7

City of Pismo Beach Lines of Succession

SERVICE / DEPARTMENT TITLE- POSITION
Mayor 1. Mayor

2. Mayor Pro Tempore

3. Council Member (most tenured)

4. Council Member (next-most tenured)

5. Council Member (least tenured)
City Council Members*

*Pursuant to City Council Resolution R-2020-022, in the event three or more members of the City Council,
inclusive of the Mayor and Mayor Pro Tempore, are
unable to perform the duties of office, the minimum
number of standby officers needed to reconstitute a
quorum shall be called up to serve until such time that additional Members may be formally appointed.

1. City Council Member (elected)

2. Planning Commission Chair

3. Planning Commission Vice-Chair

4. Alternates in accordance with Gov. Code Section 8644 Emergency Services Director 1. City Manager

2. Assistant City Manager

3. Police Chief

4. Fire Chief
City Clerk 1. City Clerk
Human Resources 1. Human Resource Officer

2. Assistant City Manager

3. City Clerk
Fire 1. Fire Chief

2. Fire Division Chief

4. Fire Battalion Chief
Police 1. Police Chief

2. Police Commander

3. Watch Commander
Administrative Services 1. Administrative Services Director

2. Finance Manager

3. Senior Management Analyst
Tourism and Events 1. Tourism and Events Director

2. Tourism Coordinator
Public Works 1. Public Works Director

2. Engineering Manager

3. Senior Management Analyst

4. Facilities Manger
Information Systems 1. Information Systems Manager

2. Information Technology Technician
Community Development 1. Community Development Director

2. Planning Manager

3. Building Official
City Attorney 1. City Attorney

3. Assistant City Attorney

City of Pismo Beach Continuation of Operations and
Emergency Operations Plan Reconstitution of Government

For Official Use Only 5 of 7

2. Temporary City Seat of Government and EOC

Should, during any Disaster situation, the normal seat of government be unusable, the seat of City government will be moved to the Pismo Beach Vets Hall.

Should, for any Disaster situation, the city’s primary EOC be unusable, secondary EOC will be established at the Pismo Beach Vets Hall.

3. Vital Records

The City Clerk is responsible for the Vital Records of the City of Pismo Beach. These records are routinely stored in the Clerk’s office located at City Hall. Back–up data systems are stored off site at a safe location.

Section II. Essential Functions

Essential Functions are identified as those tasks ensure Business Continuity for the City of Pismo Beach businesses. The city has identified essential functions and services needed to sustain its mission and operations during times of emergency. The City Essential Functions are:

ESSENTIAL FUNCTION DESCRIPTION
Dispatch Emergency Communications
Law Enforcement Law Enforcement and public safety
Fire Department Emergency fire and rescue services
Utilities Water and Wastewater Services
Administration Information Technologies, Telephones, Radios, Dispatch Administration Leadership, Public Information, Inter/Intra Agency Coordination Finance Payroll Processing, Emergency Payments, Requisitions, Contracts City Attorney Legal Affairs, Public Orders, Public Records request delay Public Works Streets, parks, vehicle and equipment maintenance Community Development Code enforcement, development approval Parks & Recreation City parks, recreation programs and facilities TBD As determined by Emergency Services Director
TBD As determined by Emergency Services Director

Section III. Staffing and Resource Requirements

When this plan is activated, Department Continuity of Operations Plans should be provided to Emergency Operations Center Staff to determine the positions and resources needed to accomplish each Essential Function listed in Section II, or as otherwise identified by the Emergency Services Director for the activating emergency.

In the absence of department specific plans, staffing and resource requirements will be provided to the Emergency Operations Center Staff by department leadership.

City of Pismo Beach Continuation of Operations and
Emergency Operations Plan Reconstitution of Government

For Official Use Only 6 of 7

Section IV. Facilities Planning

If any City of Pismo Beach offices cannot be occupied due to damage, the choice for relocation of essential personnel will be as follows:

• Alternate work location:
o To be determined and assigned by Emergency Services Director (City Manager) ▪ Other City, allied agency or private owned location(s). ▪ Telecommute: Utilize the City’s “Work from Home” policy and equipment request processes along with the City’s “Electronic Device Use and Work” Policy.

Section V. Contact Information

Departments will update provide personnel contact list annually to be available to Emergency Operations Staff when this plan is activated.

Section VI. Reporting to work following a disaster

A. Personal and Family Safety
If an emergency or natural disaster occurs outside of normal business hours, the First and Highest Priority of all city employees is to make sure that your family and home is safe and secure.

Once your family and home are secure, the Second Priority is to check on your neighbors and assist them as needed. Special attention should be paid to the frail and elderly.

The Third Priority is to help the city get through the crisis; employees are directed to contact their respective supervisors with their availability, response time to duty and await direction.

B. When to report
During business hours: If an emergency or natural disaster occurs during normal business hours, the City Manager and Leadership will determine if the employees need to remain at City Hall or if certain employees can be released to go home, if it is safe to do so. Under no circumstances should an employee leave their workplace without proper authorization.

After business hours: If an emergency or natural disaster occurs outside of normal business hours, employees should immediately begin to monitor the radio and/or television for reports of damage near or within the city. All employees should attempt to contact their department supervisor or their respective City Department for direction.

In the event of a Proclaimed Local State of Emergency, or a natural or man -made disaster, or a catastrophe, the City shall attempt to contact employees for the purpose of mobilization. However, this may not be possible. All employees should attempt to contact their department supervisor or their respective City Department for direction.

City of Pismo Beach Continuation of Operations and
Emergency Operations Plan Reconstitution of Government
For Official Use Only 7 of 7
C.Where to report
Staff with emergency responsibilities are to report to their pre-designated work sites or to the Emergency Operations Centers (EOC).

Primary: Pismo Beach Police Department
1000 Bello Street
Pismo Beach, CA 93449
Secondary: Pismo Beach City Hall
760 Mattie Road
Pismo Beach, CA 93449
Staff who do not have emergency assignments or are not sure of their emergency assignment should report to their normal work location. DO NOT enter a building that appears to have been damaged until it has been inspected by a Building Official and determined to be safe.

Revision Page
This Section is for Plan Holders to record the posting of each Official Plan Revision made by the City of Pismo Beach. Please enter the revision number, revision title, page number revised date the revision was posted and the name of the person posting the revision.

The format for numbering revisions shall be a sequential number followed by the last two digits of the current calendar year (e.g., #1-20, #2-20, and so on). New sequential numbers will begin each January 1.

Revision # Revision Title Page Number Revised Date Name