Agenda packet — Placentia City Council, March 1, 2022 (part 3 of 3)

ATTA 1iM NT Budget Report

City of Placentia
2021-22 Mid -Year Budget Report
Yearend Estimated Fund Balance (25%)
Beginning Fund Balance 7/1/2020
2021-22 Forecast
Revenue
Transfers In
Transfers In Measure U
Operating Expenditures
Capital Improvement Program
GF CIP Debt Service
Transfers Out
16,839,438
37, 933, 591
9,996,792
3,473,200
36,518,298
9,353,620
5,181,100

53.000
Change in Fund Balance 297,565
Ending Fund Balance 6/30/2021 17,137,003
Fund Balance
Nonspendable
Restricted
Committed Fund Balance - TOD Sewer Project
Committed Fund Balance
Measure U - Contingency Reserve
General Fund Reserve
Unassigned Fund Balance

TOTAL FUND BALANCE
2,209,112
522,982
152,100
3,081,682
5,918,017
5,405,209
17,289,103
General Fund Balance Reserve Target
Operating Expenses
Less: One Time Operating Expenses
Adjusted Operating Expenses
25% of Operating Expenses
General Fund Operating Reserves
General Fund Operating Reserves %
% Funded
36, 518, 298
(519,500)

35.998.798
8,999,700
14,404,909

39.4%
160.1%
50%
45%
40%
35%
30%
25%
20%
15% -
10%
5%
0%
Forecasted Fund Balance
Reserve Goal
25%

Page 16 of 16 ends

RESOLUTION NO. R-2022-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE FISCAL YEAR 2021-22 POSITION
ALLOCATION PLAN AND COMPENSATION PLAN; AND A
BUDGET AMENDMENT IN FISCAL YEAR 2021-22 IN

COMPLIANCE WITH CITY CHARTER OF THE CITY OF
PLACENTIA SECTION 1206 PERTAINING TO

APPROPRIATIONS FOR ACTUAL EXPENDITURES
A. Recitals.
(i). The adopted budget for the 2021-22 Fiscal Year sets out estimated appropriations for City expenses throughout the year.
(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.
(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The adopted budget for Fiscal Year 2021-22, Resolution No. R-2021-41, is hereby amended to reflect the following available balances from FY2021-22 from the to the Account specified:

Fund
Description 1_ Department
I GL Account
Amount
Type
See Exhibit A

3. The City Council desires to amend said Position Allocation Plan in accordance with the provisions of the Fiscal Year 2021-22 Quarter two (Q2) Budget, effective July 1, 2021.

4. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

Resolution R-2022-10

Page 1 of 2 ends

ATTACHMENT 2

PASSED, ADOPTED AND APPROVED THIS 1st DAY OF MARCH 2022.

Rhonda Shader, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 1st day of March 2022 by the following vote:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian Bettenhausen, City Attorney
Resolution R-2022-10 ATTACHMENT 2

Page 2 ends

Detailed Budget Adjustments
Key Budget Reporting
100000 General Fund Revenue
100000 General Fund Revenue
100000 General Fund Revenue
100000 General Fund Revenue
101002 Legislative
101002 Legislative
101005 Legislative
101511 Administration
101511 Administration
101511 Administration
101511 Administration
101511 Administration
101511 Administration
101511 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101512 Administration
101513 Administration
101513 Administration
101513 Administration
101513 Administration
101513 Administration
101513 Administration
101513 Administration
101513 Administration
101513 Administration
101514 Administration
101514 Administration
101514 Administration
101515 Administration
101515 Administration
101515 Administration
Budget Division
General Fund Administration
General Fund Administration
General Fund Administration
General Fund Administration
City Clerk
City Clerk
Legal Services
City Administrator
City Administrator
City Administrator
City Administrator
City Administrator
City Administrator
City Administrator
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Records
Records
Records
Records
Records
Records
Records
Records
Records
Disaster Preparedness
Disaster Preparedness
Disaster Preparedness
Adimn - Support Services
Adimn - Support Services
Adimn - Support Services
Fund Fund Description
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
Object JL
4060
4710
7052
7081
6006
6299
6006
5001
5022
5115
5135
5141
5145
5175
5001
5022
5095
5105
5115
5120
5125
5135
5141
5145
5175
5199
6001
6099
6325
5001
5022
5095
5105
5115
5120
5125
5135
5145
5001
5022
5145
5001
5022
5095
Object Description
General Sales & Use Taxes
Reimbursements/Other Revenue
Transfer In From Measure U
229999 Transfer in from Covid Relief
Litigation
Other Purchased Services
Litigation
Salaries/Full-Time Regular
Alternative H&W Payout
Dental Ins Allocation
Medicare
Employers' PARS/ARS
Employer CaIPERS Retire NC
Leave Buyback
Salaries/Full-Time Regular
Alternative H&W Payout
Salary Savings
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
Medicare
Employers' PARS/ARS
Employer CaIPERS Retire NC
Leave Buyback
Other Employee Benefits
Management Consulting Servics
Professional Services
Postage
Salaries/Full-Time Regular
Altemative H&W Payout
Salary Savings
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
Medicare
Employer CaIPERS Retire NC
Salaries/Full-Time Regular
Alternative H&W Payout
Employer CaIPERS Retire NC
Salaries/Full-Time Regular
Alternative H&W Payout
Salary Savings
Midyear
Requests
360,000.00
25,000.00
245,600.00
9,005,992.27
5,000.00
15,000.00
25,000.00
3,500.00
1,031.25
200.00
100.00
700.00
500.00
1,200.00
15,564.00
2,475.00
(94,870.00)
27,700.00
2,000.00
400.00
(100.00)
(300.00)
100.00
(1,600.00)
(3,600.00)
(900.00)
78,000.00
8,000.00
400.00
5,600.00
962.50
(21,894.00)
13,900.00
1,300.00
200.00
100.00
100.00
400.00
3,000.00
950.00
300.00
(24,000.00)
5,450.00
(56,666.00)
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key
101515
101515
101515
101515
101515
101515
101515
101523
101523
101523
101523
101523
101523
101523
101523
101523
102020
102020
102020
102020
102020
102020
102020
102020
102020
Budget Reporting
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Finance
Finance
Finance
Finance
Finance
Finance
Finance
Finance
Finance
102020 Finance
102020 Finance
102020 Finance
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102531 Development Services
102532 Development Services
102532 Development Services
102532 Development Services
102532 Development Services
Budget Division Fund Fund Description Object JL
Adimn - Support Services 101 General Fund (0010) 5105
Adimn - Support Services 101 General Fund (0010) 5115
Adimn - Support Services 101 General Fund (0010) 5120
Adimn - Support Services 101 General Fund (0010) 5135
Adimn - Support Services 101 General Fund (0010) 5145
Adimn - Support Services 101 General Fund (0010) 5159
Adimn - Support Services 101 General Fund (0010) 5175
Information Technology 101 General Fund (0010) 5001
Information Technology 101 General Fund (0010) 5022
Information Technology 101 General Fund (0010) 5095
Information Technology 101 General Fund (0010) 5105
Information Technology 101 General Fund (0010) 5115
Information Technology 101 General Fund (0010) 5120
Information Technology 101 General Fund (0010) 5135
Information Technology 101 General Fund (0010) 5145
Information Technology 101 General Fund (0010) 6840
Finance Administration 101 General Fund (0010) 5001
Finance Administration 101 General Fund (0010) 5022
Finance Administration 101 General Fund (0010) 5095
Finance Administration 101 General Fund (0010) 5105
Finance Administration 101 General Fund (0010) 5110
Finance Administration 101 General Fund (0010) 5115
Finance Administration 101 General Fund (0010) 5125
Finance Administration 101 General Fund (0010) 5126
Finance Administration 101 General Fund (0010) 5135
Finance Administration 101 General Fund (0010) 5141
Finance Administration 101 General Fund (0010) 5145
Finance Administration 101 General Fund (0010) 5199
Planning 101 General Fund (0010) 5001
Planning 101 General Fund (0010) 5022
Planning 101 General Fund (0010) 5095
Planning 101 General Fund (0010) 5105
Planning 101 General Fund (0010) 5115
Planning 101 General Fund (0010) 5120
Planning 101 General Fund (0010) 5125
Planning 101 General Fund (0010) 5135
Planning 101 General Fund (0010) 5141
Planning 101 General Fund (0010) 5145
Planning 101 General Fund (0010) 5175
Planning 101 General Fund (0010) 5199
Building & Safety 101 General Fund (0010) 4160
Building & Safety 101 General Fund (0010) 4163
Building & Safety 101 General Fund (0010) 5001
Building & Safety 101 General Fund (0010) 5022
Object Description
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
Medicare
Employer CaIPERS Retire NC
Employee Medical Opt Out Plan
Leave Buyback
Salaries/Full-Time Regular
Alternative H&W Payout
Salary Savings
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
Medicare
Employer CalPERS Retire NC
Machinery & Equipment
Salaries/Full-Time Regular
Alternative H&W Payout
Salary Savings
Health Insurance Allocation
Life Ins Allocation
Dental Ins Allocation
LTD Ins Allocation
STD Ins Allocation
Medicare
Employers' PARS/ARS
Employer CaIPERS Retire NC
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Salary Savings
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
Medicare
Employers' PARS/ARS
Employer CaIPERS Retire NC
Leave Buyback
Other Employee Benefits
Building Permits
Fire Plan Check/Permit
Salaries/Full-Time Regular
Alternative H&W Payout
Midyear
Requests
44,900.00
3,300.00
600.00
(400.00)
(1,900.00)
(4,800.00)
(100.00)
(2,500.00)
(50.00)
(30,757.00)
5,200.00
500.00
100.00
(100.00)
(200.00)
20,000.00
15,600.00
3,095.00
(31,588.00)
(5,000.00)
100.00
700.00
100.00
100.00
200.00
600.00
1,300.00
(1,000.00)
25,400.00
2,100.00
(22,019.00)
25,900.00
2,000.00
300.00
100.00
400.00
7,900.00
2,000.00
300.00
900.00
35,000.00
20,000.00
7,100.00
1,500.00
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Midyear
Key Budget Reporting Budget Division Fund Fund Description Object JL Object Description Requests 102532 Development Services Building & Safety 101 General Fund (0010) 5105 Health Insurance Allocation 25,900.00 102532 Development Services Building & Safety 101 General Fund (0010) 5115 Dental lns Allocation 2,000.00 102532 Development Services Building & Safety 101 General Fund (0010) 5120 Optical Ins Allocation 400.00 102532 Development Services Building & Safety 101 General Fund (0010) 5126 STD Ins Allocation (100.00) 102532 Development Services Building & Safety 101 General Fund (0010) 5135 Medicare (100.00) 102532 Development Services Building & Safety 101 General Fund (0010) 5145 Employer Ca1PERS Retire NC (600.00) 102532 Development Services Building & Safety 101 General Fund (0010) 5159 Employee Medical Opt Out Plan 7,300.00 102532 Development Services Building & Safety 101 General Fund (0010) 6050 Fire Plan Check Services 20,000.00 102532 Development Services Building & Safety 101 General Fund (0010) 6290 Dept. Contract Services 35,000.00 102533 Development Services Code Enforcement 101 General Fund (0010) 5001 Salaries/Full-Time Regular 2,200.00 102533 Development Services Code Enforcement 101 General Fund (0010) 5022 Alternative H&W Payout 450.00 102533 Development Services Code Enforcement 101 General Fund (0010) 5145 Employer CaIPERS Retire NC 200.00 102534 Development Services Economic Development 101 General Fund (0010) 5001 Salaries/Full-Time Regular 3,800.00 102534 Development Services Economic Development 101 General Fund (0010) 5022 Alternative H&W Payout 187.50 102534 Development Services Economic Development 101 General Fund (0010) 5105 Health Insurance Allocation (3,900.00) 102534 Development Services Economic Development 101 General Fund (0010) 5115 Dental Ins Allocation 300.00 102534 Development Services Economic Development 101 General Fund (0010) 5145 Employer CaIPERS Retire NC 400.00 102534 Development Services Economic Development 101 General Fund (0010) 5159 Employee Medical Opt Out Plan 4,800.00 102534 Development Services Economic Development 101 General Fund (0010) 5175 Leave Buyback 100.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5001 Salaries/Full-Time Regular 110,000.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5022 Alternative H&W Payout 1,962.50 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5095 Salary Savings (117,947.00) 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5105 Health Insurance Allocation 59,300 00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5110 Life Ins Allocation 300.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5115 Dental Ins Allocation 1,900.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5120 Optical Ins Allocation 400.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5125 LTD Ins Allocation 300.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5126 STD Ins Allocation 300.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5135 Medicare 1,600.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5141 Employers' PARS/ARS 11,000.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5145 Employer CaIPERS Retire NC (600.00) 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5159 Employee Medical Opt Out Plan (24,100.00) 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5175 Leave Buyback (14,400.00) 103040 Public Safety - Police Police Administration 101 General Fund (0010) 5199 Other Employee Benefits 100.00 103040 Public Safety - Police Police Administration 101 General Fund (0010) 6325 Postage 1,500.00 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5001 Salaries/Full-Time Regular 293,900.00 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5015 Overtime 150,000.00 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5022 Alternative H&W Payout 20,212.50 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5095 Salary Savings (449,252.00) 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5105 Health Insurance Allocation 44,600.00 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5110 Life Ins Allocation 600.00 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5115 Dental Ins Allocation 2,800.00 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5120 Optical Ins Allocation 500.00 103041 Public Safety - Police Police Field Services 101 General Fund (0010) 5125 LTD Ins Allocation 1.100.00 Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key Budget Reporting
103041 Public Safety - Police
103041 Public Safety - Police
103041 Public Safety - Police
103041 Public Safety - Police
103041 Public Safety - Police
103041 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103042 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103043 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103047 Public Safety - Police
103065 Fire & Life Safety
103065 Fire & Life Safety
103065 Fire & Life Safety
Budget Division Fund Fund Description Object JL
Police Field Services 101 General Fund (0010) 5126
Police Field Services 101 General Fund (0010) 5135
Police Field Services 101 General Fund (0010) 5145
Police Field Services 101 General Fund (0010) 5159
Police Field Services 101 General Fund (0010) 5175
Police Field Services 101 General Fund (0010) 5199
Police Investigation 101 General Fund (0010) 5001
Police Investigation 101 General Fund (0010) 5022
Police Investigation 101 General Fund (0010) 5105
Police Investigation 101 General Fund (0010) 5110
Police Investigation 101 General Fund (0010) 5115
Police Investigation 101 General Fund (0010) 5120
Police Investigation 101 General Fund (0010) 5125
Police Investigation 101 General Fund (0010) 5135
Police Investigation 101 General Fund (0010) 5145
Police Investigation 101 General Fund (0010) 5159
Police Investigation 101 General Fund (0010) 5175
Police Investigation 101 General Fund (0010) 5199
Police Support Services 101 General Fund (0010) 5001
Police Support Services 101 General Fund (0010) 5022
Police Support Services 101 General Fund (0010) 5095
Police Support Services 101 General Fund (0010) 5105
Police Support Services 101 General Fund (0010) 5115
Police Support Services 101 General Fund (0010) 5120
Police Support Services 101 General Fund (0010) 5125
Police Support Services 101 General Fund (0010) 5126
Police Support Services 101 General Fund (0010) 5135
Police Support Services 101 General Fund (0010) 5145
Traffic 101 General Fund (0010) 5001
Traffic 101 General Fund (0010) 5022
Traffic 101 General Fund (0010) 5105
Traffic 101 General Fund (0010) 5110
Traffic 101 General Fund (0010) 5115
Traffic 101 General Fund (0010) 5120
Traffic 101 General Fund (0010) 5125
Traffic 101 General Fund (0010) 5126
Traffic 101 General Fund (0010) 5135
Traffic 101 General Fund (0010) 5145
Traffic 101 General Fund (0010) 5159
Traffic 101 General Fund (0010) 5175
Traffic 101 General Fund (0010) 5199
Fire Administration 101 General Fund (0010) 5001
Fire Administration 101 General Fund (0010) 5022
Fire Administration 101 General Fund (0010) 5095
Object Description
STD Ins Allocation
Medicare
Employer Ca1PERS Retire NC
Employee Medical Opt Out Plan
Leave Buyback
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Health Insurance Allocation
Life Ins Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
Medicare
Employer Ca]PERS Retire NC
Employee Medical Opt Out Plan
Leave Buyback
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Salary Savings
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
STD Ins Allocation
Medicare
Employer CaIPERS Retire NC
Salaries/Full-Time Regular
Alternative H&W Payout
Health Insurance Allocation
Life Ins Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
STD Ins Allocation
Medicare
Employer Ca1PERS Retire NC
Employee Medical Opt Out Plan
Leave Buyback
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Salary Savings
Midyear
Requests
1,200.00
4,200 00
22,100 00
30,800-00
1,300.00
200.00
30,200.00
6,250.00
38,000.00
(100.00)
300.00
(200.00)
(100.00)
400.00
8,400.00
(3,200.00)
(4,300.00)
(1,200.00)
(11,200.00)
2,200.00
(88,416.00)
13,900.00
1,000.00
200.00
(100.00)
(100.00)
(200.00)
(700.00)
(59,000.00)
2,950.00
(20,200.00)
(100.00)
(1,900.00)
(300.00)
(300.00)
(300.00)
(900.00)
(6,900.00)
4,800.00
500.00
(400.00)
2,100.00
1,250.00
(280,853.00)
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key Budget Reporting
103065 Fire & Life Safety
103065 Fire & Life Safety
103065 Fire & Life Safety
103065 Fire & Life Safety
103065 Fire & Life Safety
103065 Fire & Life Safety
103065 Fire & Life Safety
103065 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103066 Fire & Life Safety
103550 Public Works
103550 Public Works
103550 Public Works
103550 Public Works
103550 Public Works
103550 Public Works
103550 Public Works
103550 Public Works
103550 Public Works
103550 Public Works
103551 Public Works
103551 Public Works
103551 Public Works
103551 Public Works
103551 Public Works
103551 Public Works
103551 Public Works
103555 Public Works
103590 Public Works
103590 Public Works
103590 Public Works
103590 Public Works
Budget Division
Fire Administration
Fire Administration
Fire Administration
Fire Administration
Fire Administration
Fire Administration
Fire Administration
Fire Administration
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Fire Operations
Public Works Administration
Public Works Administration
Public Works Administration
Public Works Administration
Public Works Administration
Public Works Administration
Public Works Administration
Public Works Administration
Public Works Administration
Public Works Administration
Public Works Engineering
Public Works Engineering
Public Works Engineering
Public Works Engineering
Public Works Engineering
Public Works Engineering
Public Works Engineering
Parks
Public Works Tranportation
Public Works Tranportation
Public Works Tranportation
Public Works Tranportation
Fund Fund Description Object JL
101 General Fund (0010) 5105
101 General Fund (0010) 5115
101 General Fund (0010) 5120
101 General Fund (0010) 5125
101 General Fund (0010) 5126
101 General Fund (0010) 5145
101 General Fund (0010) 5147
101 General Fund (0010) 5199
101 General Fund (0010) 4705
101 General Fund (0010) 5001
101 General Fund (0010) 5016
101 General Fund (0010) 5022
101 General Fund (0010) 5095
101 General Fund (0010) 5105
101 General Fund (0010) 5110
101 General Fund (0010) 5115
101 General Fund (0010) 5125
101 General Fund (0010) 5126
101 General Fund (0010) 5135
101 General Fund (0010) 5147
101 General Fund (0010) 5159
101 General Fund (0010) 5199
101 General Fund (0010) 5001
101 General Fund (0010) 5022
101 General Fund (0010) 5095
101 General Fund (0010) 5105
101 General Fund (0010) 5115
101 General Fund (0010) 5120
101 General Fund (0010) 5141
101 General Fund (0010) 5145
101 General Fund (0010) 5175
101 General Fund (0010) 5199
101 General Fund (0010) 5001
101 General Fund (0010) 5022
101 General Fund (0010) 5105
101 General Fund (0010) 5115
101 General Fund (0010) 5126
101 General Fund (0010) 5135
101 General Fund (0010) 5145
101 General Fund (0010) 4710
101 General Fund (0010) 4710
101 General Fund (0010) 5001
101 General Fund (0010) 5022
101 General Fund (0010) 6015
Object Description
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
STD Ins Allocation
Employer CalPERS Retire NC
ICMA Defined Contribution Plan
Other Employee Benefits
Donations & Contributions
Salaries/Full-Time Regular
Overtime - FSLA
Alternative H&W Payout
Salary Savings
Health Insurance Allocation
Life Ins Allocation
Dental Ins Allocation
LTD Ins Allocation
STD Ins Allocation
Medicare
ICMA Defined Contribution Plan
Employee Medical Opt Out Plan
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Salary Savings
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
Employers' PARS/ARS
Employer Ca1PERS Retire NC
Leave Buyback
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Health Insurance Allocation
Dental Ins Allocation
STD Ins Allocation
Medicare
Employer Ca1PERS Retire NC
Reimbursements/Other Revenue
Reimbursements/Other Revenue
Salaries/Full-Time Regular
Alternative H&W Payout
Engineering Services
Midyear
Requests
18,600.00
2,400.00
300.00
100.00
100.00
(4,200.00)
5,500.00
(2,100.00)
4,545.45
(15,100.00)
(10,200.00)
6,500.00
(116,891.00)
58,300.00
100.00
(400.00)
100.00
100.00
300.00
2,300.00
(9,600.00)
900 00
300 00
1,025 00
(30,508.00)
15,200.00
1,400.00
100.00
(1,900.00)
200.00
400.00
(100.00)
10,700.00
(87.50)
(8,600.00)
(600,00)
100.00
100.00
900.00
204.59
335.39
600.00
250.00
15,000.00
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key Budget Reporting
103590 Public Works
103650 Public Works
103650 Public Works
103650 Public Works
103650 Public Works
103650 Public Works
103650 Public Works
103650 Public Works
103652 Public Works
103652 Public Works
103652 Public Works
103652 Public Works
103652 Public Works
103652 Public Works
103652 Public Works
103652 Public Works
103652 Public Works
103652 Public Works
103654 Public Works
103654 Public Works
103654 Public Works
103654 Public Works
103654 Public Works
103654 Public Works
103654 Public Works
103654 Public Works
103654 Public Works
103654 Public Works
103658 Public Works
103658 Public Works
103658 Public Works
103658 Public Works
103658 Public Works
103658 Public Works
104070 Community Services
104070 Community Services
104070 Community Services
104070 Community Services
104070 Community Services
104070 Community Services
104070 Community Services
104070 Community Services
104070 Community Services
104071 Community Services
Budget Division
Public Works Tranportation
Maintenance Services Admin
Maintenance Services Admin
Maintenance Services Admin
Maintenance Services Admin
Maintenance Services Admin
Maintenance Services Admin
Maintenance Services Admin
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Street Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Facilities Maint
Maint Svcs Fleet Operations
Maint Svcs Fleet Operations
Maint Svcs Fleet Operations
Maint Svcs Fleet Operations
Maint Svcs Fleet Operations
Maint Svcs Fleet Operations
Comm Svc Administration
Comm Svc Administration
Comm Svc Administration
Comm Svc Administration
Comm Svc Administration
Comm Svc Administration
Comm Svc Administration
Comm Svc Administration
Comm Svc Administration
Comm Svc/Recreation Svc
Fund Fund Description Object JL
101 General Fund (0010) 6099
101 General Fund (0010) 5001
101 General Fund (0010) 5022
101 General Fund (0010) 5105
101 General Fund (0010) 5115
101 General Fund (0010) 5120
101 General Fund (0010) 5145
101 General Fund (0010) 5199
101 General Fund (0010) 5001
101 General Fund (0010) 5022
101 General Fund (00I0) 5110
101 General Fund (0010) 5115
101 General Fund (0010) 5126
101 General Fund (0010) 5135
101 General Fund (0010) 5145
101 General Fund (0010) 5175
101 General Fund (0010) 5199
101 General Fund (0010) 6310
101 General Fund (0010) 5001
101 General Fund (0010) 5022
101 General Fund (0010) 5105
101 General Fund (0010) 5115
101 General Fund (0010) 5120
101 General Fund (0010) 5135
101 General Fund (0010) 5141
101 General Fund (0010) 5145
101 General Fund (0010) 5159
101 General Fund (0010) 6130
101 General Fund (0010) 5001
101 General Fund (0010) 5022
101 General Fund (0010) 5135
101 General Fund (0010) 5145
101 General Fund (0010) 6134
101 General Fund (0010) 6136
101 General Fund (0010) 5001
101 General Fund (0010) 5022
101 General Fund (0010) 5105
101 General Fund (0010) 5115
101 General Fund (0010) 5120
101 General Fund (0010) 5141
101 General Fund (0010) 5145
101 Genera] Fund (0010) 6025
101 General Fund (0010) 6315
101 General Fund (0010) 5001
Object Description
Professional Services
Salaries/Full-Time Regular
Altemative H&W Payout
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
Employer Ca1PERS Retire NC
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Life Ins Allocation
Dental Ins Allocation
STD Ins Allocation
Medicare
Employer CaIPERS Retire NC
Leave Buyback
Other Employee Benefits
Street Signs
Salaries/Full-Time Regular
Alternative H&W Payout
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
Medicare
Employers' PARS/ARS
Employer Ca1PERS Retire NC
Employee Medical Opt Out Plan
Repair & Maint/Facilities
Salaries/Full-Time Regular
Altemative H&W Payout
Medicare
Employer Ca]PERS Retire NC
Vehicle Repair & Maintenance
Software Maintenance
Salaries/Full-Time Regular
Alternative H&W Payout
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
Employers' PARS/ARS
Employer Ca]PERS Retire NC
Third Party Administration
Office Supplies
Salaries/Full-Time Regular
Midyear
Requests
25,000.00
2,600.00
1,375.00
5,700.00
300.00
100.00
(200.00)
(100.00)
8,100.00
1,425.00
100.00
100.00
100.00
100.00
800.00
200.00
(500.00)
5,000.00
(3,700.00)
(250.00)
8,700.00
100.00
(200.00)
(700.00)
(1,900.00)
(200.00)
(4,800.00)
50,000.00
4,800.00
(50.00)
100.00
400.00
50,000.00
10,300-00
5,600.00
950.00
8,700-00
500.00
100.00
200-00
400.00
(4,000.00)
4,000.00
28,700.00
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key Budget Reporting
104071 Community Services
104071 Community Services
104071 Community Services
104071 Community Services
104071 Community Services
104071 Community Services
104071 Community Services
104071 Community Services
104071 Community Services
104071 Community Services
Budget Division
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
Comm Svc/Recreation Svc
104071 Community Services Comm Svc/Recreation Svc
104071 Community Services Comm Svc/Recreation Svc
104072 Community Services Neighborhood Services
104072 Community Services Neighborhood Services
104072 Community Services Neighborhood Services
104072 Community Services Neighborhood Services
104072 Community Services Neighborhood Services
104072 Community Services Neighborhood Services
104074 Community Services Comm Svc/Cultural Arts
104074 Community Services Comm Svc/Cultural Arts
104074 Community Services Comm Svc/Cultural Arts
104078 Community Services Heritage Festival
Fund Fund Description
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
Object JL
5022
5105
5125
5126
5135
5141
5145
5175
5199
6099
Object Description
Alternative H&W Payout
Health Insurance Allocation
LTD Ins Allocation
STD Ins Allocation
Medicare
Employers' PARS/ARS
Employer Ca1PERS Retire NC
Leave Buyback
Other Employee Benefits
Professional Services
6130 Repair & Maint/Facilities
6299 Other Purchased Services
4799 Other Contributions & Donatn
5001 Salaries/Full-Time Regular
5015 Overtime
5022 Alternative H&W Payout
5145 Employer Ca1PERS Retire NC
6315
6230
6265
Office Supplies
Printing & Binding
Entertainment Services
6299 Other Purchased Services
4705 Donations & Contributions
Midyear
Requests
1,750.00
12,000.00
100.00
100.00
400.00
(2,200.00)
4,300.00
100.00
900.00
4,000.00
72,550.00
(4,000.00)
3,440.00
3,200.00
1,580.09
(50.00)
200.00
1,000.00
300.00
(4,000-00)
3,700.00
163 25
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key Budget Reporting
104078 Community Services
104078 Community Services
104079 Community Services
104079 Community Services
105525 GF Debt Service
105105 Capital Improvement Program
106124 Capital Improvement Program
106124 Capital Improvement Program
106207 Capital Improvement Program
107902 Capital Improvement Program
108206 Capital Improvement Program
103101 Capital Improvement Program
105206 Capital Improvement Program
105207 Capital Improvement Program
105208 Capital Improvement Program
105209 Capital Improvement Program
105210 Capital Improvement Program
109202 Capital Improvement Program
105212 Capital Improvement Program
105213 Capital Improvement Program
790000 Special Revenue Funds
790000 Special Revenue Funds
795106 CIP
810000 Special Revenue Funds
810000 COVID-19 Relief Revenue
813101 CIP
815206 CIP
816207 CIP
817902 CIP
547525 Special Revenue Funds
547525 Special Revenue Funds
547525 Special Revenue Funds
547525 Special Revenue Funds
547525 Special Revenue Funds
547525 Special Revenue Funds
547525 Special Revenue Funds
Budget Division
Heritage Festival
Heritage Festival
Senior Services
Senior Services
General Fund/Debt Service
Fire Station Interior Building
Westnet Emergency Response Lig
Westnet Emergency Response Lig
Additional Fire Radios
Prqe del Arroyo Verde
EV Pilot Program
TOD/Crowther Sewer Project
Pergola replacement for Civic Cent
City Hall HVAC Replacement
City Hall/PD Womens Restrooms
City Ha11 Solar
City Hall Roof Replacement
EFID Design
Senior/Community Center 35% De:

Public Safety Building Design
Measure U Sales Tax
Meas U Fund Revenue
Old City Hall Renovation (Fire Off
COVID-19 Relief Funds
COVID-19 Relief Revenue
TOD/Crowther Sewer Project
Pergola replacement for Civic Cent
Additional Fire Radios
Prqe del Arroyo Verde
Succsr Agncy Retrmnt Oblig Rev
Succsr Agncy Retrmnt Oblig Rev
Succsr Agncy Retrmnt Oblig Rev
Succsr Agncy Retrmnt Oblig Rev
Succsr Agncy Retrmnt Oblig Rev
Succsr Agncy Retrmnt Oblig Rev
Succsr Agncy Retrmnt Oblig Rev
Fund Fund Description
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
101 General Fund (0010)
117 Measure U Fund (0079)
117 Measure U Fund (0079)
117 Measure U Fund (0079)
118 COVID-19 Relief Fund (0081)
118 COVID-19 Relief Fund (0081)
118 COVID-19 Relief Fund (0081)
118 COVID-19 Relief Fund (0081)
118 COVID-19 Relief Fund (0081)
118 COVID-19 Relief Fund (0081)
208 Sccssr Agncy Ret Oblg (0054)
208 Sccssr Agncy Ret Oblg (0054)
208 Sccssr Agncy Ret Oblg (0054)
208 Sccssr Agncy Ret Oblg (0054)
208 Sccssr Agncy Ret Oblg (0054)
208 Sccssr Agncy Ret Oblg (0054)
208 Sccssr Agncy Ret Oblg (0054)
Object JL Object Description
5005
5015
4799 Other Contributions & Donatn
Salaries/Part-Time
Overtime
6301 Special Department Expenses
6935 Lease Expenditure
6850 229999 Building & Facilities
4999 Other Financing Sources
6840 Machinery & Equipment
6840 229999 Machinery & Equipment
6185 229999 Construction Services
6842 229999 Vehicles
6750 229999 Infrastructure - Sewer
6850 229999 Building & Facilities
6850 229999 Building & Facilities
6850 229999 Building & Facilities
6850 229999 Building & Facilities
6850 229999 Building & Facilities
6770 229999 Infrastructure - Major Studies
6850 229999 Building & Facilities
6850 229999 Building & Facilities
4062 Measure U Sales Taxes
8010 Transfer Out to GF
6185 Construction Services
4211 COVID-19 Relief Funds
8010 Transfer Out to GF
6750 Infrastructure - Sewer
6850 Building & Facilities
6840 Machinery & Equipment
6185 Construction Services
5001 Salaries/Full-Time Regular
5022 Alternative H&W Payout
5023 Signing Bonus Payout
5105 Health Insurance Allocation
5115 Dental Ins Allocation
5135 Medicare
5145 Employer Ca1PERS Retire NC
Midyear
Requests
(5,034.02)
(5,286.49)
2,000.00
3,400.00
4,000.00
39,675.27
82,757.28
82,757.28
110,400.00
97,240.00
(100,000.00)
3,829,677.00
87,000.00
2,000,000.00
150,000.00
600,000.00
400,000.00
350,000.00
600,000.00
560,000.00
614,000.00
245,600.00
120,000.00
4,544,465.27
9,002,892.27
(3,829,677.00)
(87,000.00)
(110,400.00)
(97,240.00)
1,900.00
(225.00)
1,089.94
(500.00)
100.00
100.00
100.00
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key Budget Reporting
547525 Special Revenue Funds
547525 Special Revenue Funds
581573 Special Revenue Funds
581573 Special Revenue Funds
581573 Special Revenue Funds
610000 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
613041 Special Revenue Funds
502003 CIP
502003 CIP
692003 CIP
296561 Special Revenue Funds
296561 Special Revenue Funds
296561 Special Revenue Funds
296561 Special Revenue Funds
296561 Special Revenue Funds
296561 Special Revenue Funds
296561 Special Revenue Funds
296561 Special Revenue Funds
296561 Special Revenue Funds
296561 Special Revenue Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484356 Enterprise Funds
484376 Enterprise Funds
484376 Enterprise Funds
484376 Enterprise Funds
484376 Enterprise Funds
Budget Division
Succsr Agncy Retrmnt Oblig Rev
Succsr Agncy Retrmnt Oblig Rev
PEG Fund Cable Svcs
PEG Fund Cable Svcs
PEG Fund Cable Svcs
NOC-Public Safety Grant
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
NOC-Pub Sfty Gt-Police
Bicycle Corridor Improvement
Bicycle Corridor Improvement
Bicycle Corridor Improvement
Landscape Maint District
Landscape Maint District
Landscape Maint District
Landscape Maint District
Landscape Maint District
Landscape Maint District
Landscape Maint District
Landscape Maint District
Landscape Maint District
Landscape Maint District
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Envrn Svcs Swr Maint Fnd-Swrs
Environmental Svcs Sewer Maint
Environmental Svcs Sewer Maint
Environmental Svcs Sewer Maint
Environmental Svcs Sewer Maint
Fund Fund Description
208 Sccssr Agncy Ret Oblg (0054)
208 Sccssr Agncy Ret Oblg (0054)
211 PEG Fund (0058)
211 PEG Fund (0058)
211 PEG Fund (0058)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
228 NOC-Public Safety Grant(0061)
280 Misc Grants Fund (0050)
280 Misc Grants Fund (0050)
243 City Quimby In Lieu Fee (0069)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
265 Landscape Maintenance (0029)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
275 Sewer Maintenance (0048)
Object JL
5175
5199
5001
5023
5145
4205
5001
5015
5105
5110
5115
5120
5125
5135
5145
6105
4205
6185
6185
5001
5022
5023
5105
5115
5120
5135
5141
5145
5199
5001
5022
5023
5105
5115
5126
5135
5141
5145
5175
5199
5001
5022
5023
5105
Object Description
Leave Buyback
Other Employee Benefits
Salaries/Full-Time Regular
Signing Bonus Payout
Employer Ca1PERS Retire NC
State Grants
Salaries/Full-Time Regular
Overtime
Health Insurance Allocation
Life Ins Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
Medicare
Employer Ca]PERS Retire NC
Custodial
State Grants
Construction Services
Construction Services
Salaries/Full-Time Regular
Alternative H&W Payout
Signing Bonus Payout
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
Medicare
Employers' PARS/ARS
Employer CaIPERS Retire NC
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Signing Bonus Payout
Health Insurance Allocation
Dental Ins Allocation
STD Ins Allocation
Medicare
Employers' PARS/ARS
Employer Ca]PERS Retire NC
Leave Buyback
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Signing Bonus Payout
Health Insurance Allocation
Midyear
Requests
100.00
(300.00)
16,500.00
1,628.53
100.00
7,000.00
5,400.00
111,166.19
18,600.00

50.00 (500.00)
(100.00)

50.00 100.00
1,300.00
(23,700.00)
280,000.00
280,000.00
(280,000.00)
(6,400.00)
612.50
1,699.35
(3,300.00)
(300.00)
(100.00)
(100.00)
(100.00)
(1,700.00)
(200.00)
13,800.00
(1,401.25)
2,27L96
3,900.00
200.00
100.00
200.00
(800.00)
1,100.00
100.00
(1,300.00)
800.00
287.50
3,366.09
(900.00)
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key Budget Reporting
484376 Enterprise Funds
484376 Enterprise Funds
484376 Enterprise Funds
500000 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
503040 Special Revenue Funds
501206 CIP
501206 CIP
506115 CIP
773041 Special Revenue Funds
773041 Special Revenue Funds
773041 Special Revenue Funds
773041 Special Revenue Funds
773041 Special Revenue Funds
773041 Special Revenue Funds
773041 Special Revenue Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
374386 Enterprise Funds
400000 Internal Service
404580 Intemal Service
404582 Internal Service
413066 Intemal Service
413041 Intemal Service
413041 Intemal Service
Budget Division
Environmental Svcs Sewer Maint
Environmental Svcs Sewer Maint
Environmental Svcs Sewer Maint
Misc Grants
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
STRONG Grant
Caltrans Public Art Program
Caltrans Public Art Program
Permit Tracking Software
OCATT - Field Services
OCATT - Field Services
OCATT - Field Services
OCATT - Field Services
OCATT - Field Services
OCATT - Field Services
OCATT - Field Services
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Environmental Svcs Refuse Mgt
Risk Management
Risk Mgt/Workers' Comp
Risk Mgt/Liability
Equipment Replacement
Equip Replacment/Field Srvc
Equip Replacment/Field Srvc
Fund
275
275
275
280
280
280
280
280
280
280
280
280
280
280
280
280
Fund Description
Sewer Maintenance (0048)
Sewer Maintenance (0048)
Sewer Maintenance (0048)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
Misc Grants Fund (0050)
280 Misc Grants Fund (0050)
280 Misc Grants Fund (0050)
280 Misc Grants Fund (0050)
280 Misc Grants Fund (0050)
281 OCATT Fund (0077)
281 OCATT Fund (0077)
281 OCATT Fund (0077)
281 OCATT Fund (0077)
281 OCATT Fund (0077)
281 OCATT Fund (0077)
281 OCATT Fund (0077)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
501 Refuse Administration (0037)
605 Risk Management (0040)
605 Risk Management (0040)
605 Risk Management (0040)
610 Equipment Replacement (0041)
610 Equipment Replacement (0041)
610 Equipment Replacement (0041)
Object JL
5135
5175
5199
4205
4205
5001
5022
5105
5110
5115
5120
5125
5126
5135
5145
5199
6840
4205
6740
4210
5001
5110
5115
5120
5135
5145
5199
5001
5022
5023
5105
5115
5120
5125
5141
5145
5175
5199
4710
5165
6201
6842
6935
6842
Object Description
Medicare
Leave Buyback
Other Employee Benefits
State Grants
State Grants
Salaries/Full-Time Regular
Alternative H&W Payout
Health Insurance Allocation
Life Ins Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
STD Ins Allocation
Medicare
Employer Ca1PERS Retire NC
Other Employee Benefits
Machinery & Equipment
State Grants
Infrastructure - Streets & Streetscapes
County Grants
Salaries/Full-Time Regular
Life Ins Allocation
Dental Ins Allocation
Optical Ins Allocation
Medicare
Employer Ca1PERS Retire NC
Other Employee Benefits
Salaries/Full-Time Regular
Alternative H&W Payout
Signing Bonus Payout
Health Insurance Allocation
Dental Ins Allocation
Optical Ins Allocation
LTD Ins Allocation
Employers' PARS/ARS
Employer Ca1PERS Retire NC
Leave Buyback
Other Employee Benefits
Reimbursements/Other Revenue
Workers' Compensation Claims
Liability Insurance Premiums
Vehicles
Lease Expenditure
Vehicles
Midyear
Requests
100.00
200.00
(600.00)
(38,020.00)
(276,600.00)
(175,800.00)
(1,500.00)
(34,000.00)
(300.00)
(2,200.00)
(400,00)
(800.00)
(700.00)
(2,600.00)
(32,600.00)
(3,600.00)
(16,000.00)
70,000.00
70,000.00
100,000.00
6,000.00

50.00 1,600.00
(1,600.00)
100.00
(10,600.00)
(3,886.00)
4,900.00
437.50
4,944.08
(8,700.00)
(600.00)
(100.00)
100.00
(2,500.00)
500.00
300.00
(500.00)
441,035.00
200,000.00
241,034.70
12,500.00
5,316.05
14,014.13
Exhibit A
ATTACHMENT 2

EXHIBIT A

Detailed Budget Adjustments
Key Budget Reporting
104071 Community Services
795211 CIP
799202 CIP
722204 CIP
Exhibit A
Budget Division
Comm Svc/Recreation Svc
Main Street Parking Lot Improvem
Hazard Mitigation Plan
Crowther Avenue Parking Lot Lan(
Fund Fund Description
101 General Fund (0010)
117 Measure U Fund (0079)
117 Measure U Fund (0079)
248 TOD Strscape Impct Fee (0072)
Object JL
4705
6850
6770
6741
Object Description
Donations & Contributions
Building & Facilities
Infrastructure - Major Studies
Infrastructure - Traffic and Transportatic
Midyear
Requests
1,000.00
250,000.00
90,000.00
100,000.00
ATTACHMENT 2

EXHIBIT A

RESOLUTION NO. R-2022-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA, TO UNCOMMIT $3,400,000 OF

FUND BALANCE DESIGNATION
A. Recitals.
(i). The Governmental Accounting Standards Board (GASB) adopted Statement #54 (GASB 54), a standard for governmental fund balance reporting and governmental fund type definitions, and
(ii). The City of Placentia desires to remove a previously Committed Fund balance for the construction of Metrolink Station Parking Structure of $3,400,000. This was a self-imposed limitation on the use of those funds that can only be removed or changed by subsequent resolution.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. Per the City Council of the City of Placentia, in accordance with GASB Statement #54, the Committed Fund Balance for the Metrolink Station in the amount of $3,400,000 is hereby uncommitted from the General Fund.

3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, ADOPTED AND APPROVED THIS 1st DAY OF MARCH 2022.

Rhonda Shader, Mayor
ATTEST:

Robert S. McKinnell, City Clerk
Resolution R-2022-11 ATTACHMENT3

Page 1 of 2 ends

STATE OF CALIFORNIA

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian Bettenhausen, City Attorney
Resolution R-2022-11 ATTACHMENT3

Page 2 ends

PLACENTIA
Rich Heritage, Bright Future
Fiscal Year 2021-22 Mid -Year
Budget Report
March 1, 2022

PLACENTIA
Mid -Year Budget Report
Rich Heritage, Bright Future
Overview:
• 2021-22 Requested Budget
Adjustments
• 2021-22 General Fund
Forecasted Yearend
2 ATTACHMENT 4

2021-22 Requested
Budget Adjustments

PLACENTIA
Rich Heritage, Bright Future

PLACENTIA
Rich Heritage, Bright Future
2021-22 General Fund
Requested Budget Adjustments
$41.6M
Amended Budgeted Revenues
Requested Increase
Revised Budgeted Revenues
4 ATTACHMENT 4

PLACENTIA
Rich Heritage, Bright Future
2021-22 General Fund
Requested Budget Adjustments
$42.1M
Amended Budgeted
Expenditures
Requested Increase
Revised Budgeted Expenditures

PLACENTIA
Rich Heritage, Bright Future
2021-22 General Fund
Requested Adjustments
Notable Revenue Adjustment Requests:

Revenue Category
Amount
Sales & Use Taxes
Permits
Miscellaneous
Transfers In
Measure U Transfer In
$360,000
$55,000
$119,446
$9,005,992
$245,600

PLACENTIA
Rich Heritage, Bright Future
2021-22 General Fund
Requested Adjustments
Notable Expenditure Adjustment Requests:

Ex $ enditure Department
Legislative
Development Services
Public Safety — Police
Fire & Life Safety
Public Works
Community Services
Capital Improvement Program
$45,000
$152,219
$64,860
$(340,394)
$167,280
$134,160
$8,806,750
7 ATTACHMENT 4

PLACENTIA
Rich Heritage, Bright Future
2021-22 Special Revenue Funds
Requested Budget Adjustments
$25.4M
h.

Amended Budgeted Revenues
Requested Increase
Revised Budgeted Revenues
8 ATTACHMENT 4

PLACENTIA
Rich Heritage, Bright Future
2021-22 Special Revenue Funds
Requested Budget Adjustments
$31.2M
$5.6M
or 17.9%
Amended Budgeted
Expenditures
Requested Increase
Revised Budgeted Expenditures
9 ITTACF I' 1T4

PLACENTIA
Rich Heritage, Bright Future
2021-22 Special Revenue Funds
Requested Adjustments
Notable Revenue Adjustment Requests:

Revenue Category
Measure U (0079)
COVID Relief (0081) "ARPA"
Misc Grants (0050) OCTA Grant
Misc Grants (0050) STRONG Grant
Misc Grants (0050) CalTrans Public Art
$614,000
$4,544,465
$280,000
$(276,600)
$70,000
10 ATTACHMENT 4

PLACENTIA
Rich Heritage, Bright Future
2021-22 Special Revenue Funds
Requested Adjustments
Notable Expenditure Adjustment Requests:

Expense Department .

Measure U (0079)
COVID Relief (0081) "ARPA"
NOC — Public Safety Grant
Misc Grants (0050) OCTA Grant
Misc Grants (0050) STRONG Grant
Misc Grants (0050) CalTrans Public Art
TOD Streetscape Impact Fee (0072)
$705,600
$4,878,575
$112,366
$280,000
$(270,500)
$70,000
$100,000

2021-22 Internal Service Funds
,P� ' Requested Budget Adjustments
$2.8M
$.4M or

14.3%
Amended Budgeted Revenues
Requested Increase
Revised Budgeted Revenues
12 ATTACHMENT 4

PLACENTIA
Ridi Heritage, Bright Future
2021-22 Internal Service Funds
Requested Budget Adjustments
$2.8M
Amended Budgeted
Expenditures
Requested Increase
Revised Budgeted Expenditures
-- - ENT 4

2021-22 Internal Service Funds
A Requested Adjustments
Risk Management
• Proposed revenue of $441,035 and expenditure
adjustments of $441,035 for claims and
insurance premiums.

Equipment Replacement Fund
• Eexpenditure includes $12,500 to repair a
damaged vehicle for Deputy Fire Chief
• Lease and outfitting of new Police vehicle to
replace totaled vehicle for $19,330.
14 ATTACHMENT 4

2021-22 General Fund
Year -End Estimate

PLACENTIA
Rich Heritage, Bright Future

r�

PLACENTIA
Rich Heritage, Bright Future
2021-22 General Fund
Year -End Estimate
$41.6M
$51.4M
Amended Budgeted Revenues
Year -End Estimate
Variance to Amended Budget

PLACENTIA
Rich Heritage, Bright Future
2021-22 General Fund
Year -End Estimate
$42.1M
$51.1M
Amended Budgeted
Expenditures
Year -End Estimate
Variance to Proposed Budget

PLACENTIA
Rich Heritage, Bright Future
2021-22 General Fund
Year -End Estimate
$51.4M
Revenues
Expenditures
Net Increase to Fund Balance
18 ATTACHMENT 4

PLACENTIA
Rich Heritage, Bright Future
General Fund Reserve vs. CAFR
General Fund
• City's General Fund Reserve = General Fund
Unassigned Fund Balance + Measure U
Contingency Reserve + General Fund Reserve
• City's General Fund Reserve only represents the
fund balance for the City's General Fund
operating budget (Fund 101)
• CAFR General Fund grouping includes:
• General Fund (Fund 101)
• Rehab Reimbursements (Fund 116)
• Measure U (Fund 117)
• Public Safety Mitigation (Fund 241)
19 op=
ATTACHMENT 4

PLACENTIA
Rich Heritage, Bright Future
2021-22 General Fund Reserve
Year -End Estimate (25%)
Beginning Fund Balance 7/1/2020
2021-22 Forecast
Revenue
Transfers In
Transfers In Measure U
Operating Expenditures
Capital Improvement Program
GF CIP Debt Service
Transfers Out
Change in Fund Balance
16, 839, 438
37, 933, 591
9,996,792
3,473,200
36, 518, 298
9,353,620
5,181,100
53,000
297,565
Ending Fund Balance 6/30/2021 17,137,003
Fund Balance
Nonspendable
Restricted
Committed Fund Balance - TOD Sewer Project
Committed Fund Balance
Assigned - Section 115 Trust
Measure U - Contingency Reserve
General Fund Reserve
Unassigned Fund Balance

TOTAL FUND BALANCE
2,209,112
522, 982
152,100
3,081,682
5,918,017
5,405,209
17, 289,103
General Fund Balance Reserve Target
Operating Expenses
Less: One Time Operating Expenses
Adjusted Operating Expenses
25% of Operating Expenses
General Fund Operating Reserves
General Fund Operating Reserves %
% Funded
36, 518, 298
(519, 500)
35, 998, 798
8,999,700
14,404, 909

39.4%
160.1%
45%
40%
35%
30%
25%
20%
15%
10%
5%
0%
General Fund Operating
Reserve
FY20-21,
29%
Goal, 25%
Goal FY20-21
20 ATTACHMENT 4
FY21-22,
39%
FY21-22

Questions?

PLACENTIA
Rich Heritage, Bright Future

Placentia City Council

AGENDA REPOR
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: MARCH 1, 2022
SUBJECT: REVIEW OF THE 35% COMPLETE DESIGN EFFORT FOR THE PROPOSED PLACENTIA PUBLIC SAFETY CENTER AND AMENDMENT NO. 1 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH PBK TO COMPLETE THE

ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE

PROJECT
FISCAL
IMPACT: EXPENDITURE: $513,500 PROFESSIONAL A&E SERVICES BUDGET: $560,000 FY 2021-22 MIDYEAR CIP BUDGET (105213- 6850-229999)
SUMMARY:

The City Council previously reviewed several options to construct a new public safety facility to house the Police Department's evidence and property collection and storage operations along with a shooting range and emergency communications center and directed Staff to procure professional consulting services from an architect to prepare a 35% complete design and engineering package for the project along with a more refined construction cost estimate. Working with the selected consulting firm, Staff, and the City Council Ad -Hoc Committee ("Committee") for this project developed three (3) potential project options for the City Council.

Upon review of all options and costs to the Committee is recommending Option 1 as the preferred project alternative. The recommended actions will direct Staff to complete the architectural and engineering design services to the 100% complete level as a shovel -ready project as well as directs Staff to return to the City Council within one (1) year with a proposed project financing package for the City Council's consideration.

RECOMMENDATIONS:

It is recommended that the City Council take the following actions:

1. Receive and file the presentation; and

2. Approve Amendment No. 1 to the Professional Services Agreement with PBK increasing their work scope and fee and direct Staff to complete the architectural and engineering design effort to a fully permitted, 100% complete level project design for the City Council Ad -hoc recommended project option; and

3. c.

Mar. 1, 2022

City Council Agenda
March 1, 2022

Page 2 of 4 ends

3. Authorize the City Administrator to approve contract change orders up to 10% or $51,350 of the professional services agreement amount; and

4. Direct Staff to return to the City Council within one (1) year with a proposed project financing package for the City Council's consideration; and

5. Direct Staff to negotiate a month -to -month lease extension for the City's rented evidence storage facility.

DISCUSSION:

On December 1, 2020, the City Council was presented with options to finance and construct a new public safety facility to house property and evidence collected and stored by the City's police department, a new 911 communications center, shooting range, training facility and additional external storage for various City operating departments. At that meeting the City Council selected a preferred project alternative for Staff to pursue. Subsequently, on April 6, 2021, the City Council received a presentation from Staff outlining updated project cost estimates for the proposed Placentia Public Safety Center along with several new project options and financing costs. Staff advised at that time that the initial project cost estimate shared previously was too low and new project alternatives and updated project costs were provided to the City Council at that time. At that meeting the City Council selected a new preferred project alternative which includes a full first and second floor building that will house the City's emergency communications center and the Police Department's evidence and property storage operations along with additional office and conference/meeting room space and an at -grade indoor shooting range. In addition, the City Council directed Staff to procure professional architectural and engineering services to provide a 35% complete level design effort and architect's cost estimate for the project.

On July 20, 2021, the City Council awarded a professional services agreement to PBK-WLC ("PBK") to provide a 35% complete design and cost estimate. PBK provided a proposal and cost fee to design the entire project to the 100% complete level however the work was separated into two (2) phases. Phase I entails a 35% schematic design of the proposed facility which includes the preparation of a detailed facility needs assessment report based upon end -user input, topographic and ALTA survey map, building elevations, refined floor plans and space allocations, identify furniture, fixtures, and equipment to be used in the new facility, and prepare an initial project cost estimate. The PBK team over the course of several project team meetings met with the City Council Ad -Hoc assigned to this project and facility end -users to obtain their input on how these spaces would be operated and what features and functionality should be included in the various project elements. In addition, the PBK team toured the current facility the City uses for evidence and property storage as well as the City of Westminster's facility as Staff has modeled Placentia's proposed new facility after Westminster's design. A geotechnical analysis and report and Phase I Site Assessment were previously completed.

The PB.K team utilized the input provided by the Committee and Staff to further refine the draft floor plans previously prepared along with adjusting space allocation within the building and the type of furniture, fixtures, and equipment to be incorporated into the project. This data and

City Council Agenda
March 1, 2022

Page 3 of 4 ends

information also helped to develop the proposed building elevations and the completed 35% design package (Attachment 1).

Over the past year, inflation created by surging demand along with material delays due to supply chain disruption have continued to push construction costs upwards. Since a portion of this proposed facility would be considered a critical facility as defined in the Essential Services Act, the structural design of the building is more robust than in other municipal buildings which is another factor that has increased the cost of the project and had not previously been considered.

Upon reviewing the initial proposal by the project team, management Staff requested that the project team and PBK conduct value engineering to ensure that all options to be considered by the City Council would be best value. Subsequently, the PBK team engaged in a detailed value engineering process seeking alternatives to lower the overall project cost. This effort led to over $2 million in project savings most notably through the use of an engineered butler building for the property and evidence storage component as opposed to utilizing traditional CMU construction throughout. In addition, the Committee, Staff, and PBK developed and refined two (2) additional project options for the City Council's consideration as part of the value engineering process. PBK has prepared more refined cost estimates for all three (3) project options based upon the final proposed floor plans, space utilization, and building equipment. The construction cost estimate for the Committee recommended project amounts to $11,417,165.

The table below outlines the project alternatives and cost estimates for each:

Project Alternative
Building Footage
Facility Elements
35% Construction
Cost Estimate
Option 1
(City Council Ad -Hoc
Recommended
Option)
18,805 SF
Full 1st and 2nd floors,
property & evidence,
shooting range,
training facility,
communications
center
$11,417,165
Option 2
12,400 SF
Full single floor,
property & evidence,
shooting range,
communications
center
$7,396,560
Option 3
9,820 SF
Full single floor,
property & evidence,
communications
center, no shooting
range
$5,422,493
ALTERNATIVE OPTIONS:

At this juncture the City Council has the following additional alternatives available to consider other than Staff's recommendations. Based upon the continuing increases in inflation and

City Council Agenda
March 1, 2022

Page 4 ends

construction costs in this dynamic environment the City Council could at its discretion receive and file the 35% complete design package and direct Staff not to proceed with the balance of the project until a more favorable cost environment emerges. Additionally, the City Council can also direct Staff to pursue either one of the less expensive project options noted above while still directing Staff to prepare a project financing plan that uses a combination of City and external grant funding to construct this project.

FISCAL IMPACT:

A total of $560,000 has been allocated in the FY 2021-22 CIP Mid -Year Budget Adjustment to cover the cost of completing the architectural and engineering design effort for this project and the cost to complete Phase II amounts to $513,500. Accordingly, sufficient funds existing for the recommended actions. Staff will return to the City Council within one (1) year to present a proposed project construction financing package for its consideration.

Prepared
Reviewed and approved:

Luis Estevez S n Erla n
Deputy City Administrator
Reviewed and Appr
Damien R. Arrula
City Administrator
Interim Director of Finance
Attachments:

1. 35% Project Design Package

2. Amendment No. 1 to Professional Services Agreement with PBK

3. PowerPoint Presentation

ATTACHMENT 1
February 15, 2022

City of Placentia Public Safety Center
35% Design Submittal
Table of Contents
City of Placentia Public Safety Center Schematic Design Page Acknowledgments 2

1.0 Executive Summary 3
Introduction/Approach 3
Opportunities and Challenges 4
Special Planning and Design Considerations 4
Public Safety Commitment 4
Seismic Safety 4
Safety and Security 4
Environmental Considerations 5
Access for the Physically Challenged 5

2.0 Facility Needs 5
Needs Assessment and Architectural Programming 5
Development Options 5
Parking Requirements 5

3.0 Space Needs Assessment Update 6
Space Needs Assessment Matrix Spreadsheets 7-8

4.0 Development Strategies 9
Development Option Plans 10-12
Renderings 13-14

5.0 Conceptual Cost Estimates „15
Options 1-3 Cost Estimates 16-18

6.0 Existing Evidence Facility Evaluation 19

7.0 Appendix 20
RFP Floor Plan and other Exhibits i-v
Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300 Page 1
ATTACHMENT 1

Acknowledgments
We wish to thank City staff members and Police Department personnel who contributed significant value to the planning process by their knowledge, experience, and technical assistance. The quality of this study and final work effort was made possible by their support and participation. With sincere appreciation PBK- WLC recognizes these individuals.

City Staff
Damien Arrula, City Administrator, City of Placentia
Luis Estevez, Deputy City Administrator I City of Placentia Rosanna Ramirez, Deputy City Administrator, City of Placentia Police Department Staff
James S. McElhinney, Captain, Placentia Police Department Julie Kennicutt, Senior Management Analyst, Placentia Police Department Stephanie Acosta Reyes, Public Safety Communications Manager Emergency Communications Staff
Stephanie Acosta -Reyes, Public Safety Communications Manager PBK Architects
Schematic Design Team Members
Kelley Needham, AIA, Principal, PBK Architects
Frank Cuomo, AIA, Senior Associate, Author, PBK Architects Luciana Rande, Designer, PBK Architects
Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300
ATTACHM tiff$

1.0 Executive Summary
Introduction
The planning, design and construction of the future Placentia Public Safety Center offers significant opportunities and challenges. The project requires an accurate understanding of the proposed police operations that will occur at the proposed facility along with the assessment of the existing site in order to determine the best approach to developing the facilities for the new Public Safety Center.

The objective of this report is to provide an evaluation of the City's current program and an assessment of the existing site to determine the expenditures that would be necessary to develop a new facility to meet the 2019 California Building Code as well as the Essential Services Building Seismic Act. A Needs Assessment was completed to provide a comparison with the City's program needs noted in the City's original RFP and four options were developed in a series of workshops and meetings with police and city staff. Space requirements for police operations were refined for each department to confirm if the proposed facilities can support those police operations. The results of this report will provide the City decision makers the information necessary to move forward with the next stage of the process so that the City of Placentia can effectively meet law enforcement future needs from the year 2021 and beyond.

Approach
The amount of space needed in any new police facility depends on several factors, including the number and deployment of staff to be accommodated, assumptions of operational needs (evidence handling, Dispatch protocols, etc.), allowances made for operational support areas (such as locker rooms, , training areas, support spaces, etc.), the needs for special operational areas, and assumptions of circulation and security access within the building all require careful consideration in the design process. The layout and design of these elements depends on a sequence of activities beginning with data collection and including analysis of each functional area in turn.

Developing facility requirements must be balanced with expenditures for these types of facilities since meeting requirements of codes and mandated laws can add tremendous costs to law enforcement facilities. The project design team and city staff worked closely together to develop various plan and cost options to give decision makers the information necessary to make the best choice for the City.

Our approach to the project included several activity items:

Neecs Assessment Comparative Analysis : An analysis of the quantitative and functional space requirements for the Police Department. Space need requirements within a projected period was applied; standardized approach to space needs computations; calculation of requirements for staff, visitor, and department vehicle parking; assessment of proximity and relationship information; and considerations regarding building efficiency and determination of gross building square footage.

Site Analysis: An assessment of the existing site conditions for the new building. This includes code and systems reviews, engineering evaluations, and assessments of site and utilities to support building functions.

Parking Anall_sis: The parking analysis examined the site area as to its capacity and functional suitability for parking the required number of vehicles as determined in the Needs Assessment. This included both numerical review of needs and capacities, and graphical illustrations for the site development.

Canceotua Facility Plan and Cost Estimate (Potions. Four study plan options were developed with site analysis and cost estimates associated with each development option.

Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300 Page 3
ATTACHMENT 1

Opportunities and Challenges
This study identifies opportunities to create building and site concepts and features which are fully responsive to the expectations and the standards of the law enforcement professionals and citizens who will ultimately support, pay for, and operate the facility. Equally significant is the relationship between supportive environments and what makes police officers take pride in their work and feel the high regard that the City of Placentia and the local community has for them by providing a safe and adequate working environment. Considerations like recruitment, retention, and continued career learning are substantially affected by the facility features and positive environments that police professionals depend upon. Though potentially great, the cost for building a new police facility is secondary compared to the cost of employing, training, and supporting police officers and support staff. The primary purpose of this study is to identify which overall development option will best meet the City's needs well into the future.

These considerations are critical success factors for the project. When addressed, future design and planning deliberations should equip future project stakeholders with an insightful and accurate assessment of what will make the future police facility a cost-effective and efficient essential services facility.

Special Planning and Design Considerations
Public Safety Commitment
The planning and design of successful and responsive police facilities involves special consideration of several key factors. First and foremost, Police Department facilities must perform during both routine and emergency scenarios as defenders and protectors of the community. Consequently, the design standards and criteria expressed within State of California and national law enforcement publications support the special importance of public safety design.

A full commitment to public safety requires one hundred percent preparedness, capability, and response.

Major emergency response scenarios range from natural disasters such as earthquakes and fires to civil disturbances and public protests. During extreme conditions, police facilities must be capable of providing full response and support to whatever disaster scenario may unfold. This expectation by both the public and public safety officials means that the police facility should be in the safest geographical location of the community served, even at the expense of other concerns. Any lesser commitment can make the difference between success and failures when faced with these emergency situations.

Seismic Safety
Seismic safety is particularly important to the planning of Placentia's proposed police facility. Police facilities are defined as an essential services buildings type under the 1986 State of California Seismic Safety Act. Structural upgrade of the main structure, Building A, which will house main police operations, must provide the most cost effective structural and seismic safety solution that meets earthquake resistant requirements. Plan review and approval of the building structural design will be performed by the local building and safety officials to ensure that Essential Facility Standards are met.

Safety and Security
Another critical aspect of the planning process involves the functional considerations necessary to maximize security and safety for all Placentia police officers and building occupants. Functional adjacencies must also equally address the importance of creating secure separation of police department functions from public interface.

Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300
ATTACHM 't

Environmental Considerations
Environmental considerations represent other critical aspects. Individual environmental zones and separate climate controls maximize individual comfort and performance levels. Acoustical segregation and treatments must be considered and must address offices and interview spaces where sensitive conversations require optimum privacy. Telecommunications and computer MIS systems must be distinct and audible and integrated with internal access and dispatch communications which will occur off -site.

On -site, emergency power generation for all emergency facility loads should be provided in conjunction with an uninterrupted power system (UPS) of sufficient capacity to ensure complete disaster response capability to the community.

Access for the Physically Challenged
Finally, the proposed Police Facility must comply with State of California Disabled Access Requirements for the physically challenged. Especially where administrative, training, and community functions are provided, access for the physically challenged must address all Police Facility spaces except where access and use by only able-bodied personnel can be demonstrated.

2.0 Facility Needs
Needs Assessment and Architectural Programming
A Space Needs Assessment has been developed based on the program spaces developed in the Conceptual Site and Floor Plans included in the City's original RFP. Those space diagrams became the basis for programming and general requirements for the project and resultant Architectural Program requirements. Placentia Police staff were consulted and provided our team with staffing and organizational information to help in further refining the program plan requirements over the course of the past few months. A series of discussions and workshops was conducted with City and Police staff of site and floor plan options to determine the best possible use of existing site resources and spaces. Four Concept Floor Plan Options were developed based on those discussions, and square footage for each space was included in the Needs Assessment tabulations as comparison between each option and the original program developed by the City.

Development Options
The projected staffing from 2021 through the next 20 years was considered for the new Placentia Public Safety Center. All proposed police functions will be housed within either a one-story or two-story structure depending on the selected option, which results in a ratio of approximately 420 square feet per occupant.

The State average ratio in California is 300 square feet per occupant.

The Three Development Options are as follows:.

Option 1: 2 -Story 18,805 sf
Option 2: 1 -Story 12,400 sf
Option 3: 1 -Story 9 820 sf
Parking Requirements
The required site area should house all police vehicles, auxiliary equipment, command posts, and staff/visitor parking. For planning purposes, 1.5 parking spaces per staff should be calculated to determine required site area. A common planning guide to estimate required area for site development is to allow 500 sf for each required parking space. Based on a total staff of 31 as projected out 20 years, the total parking requirement is 47 parking spaces for the proposed facility.

Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300 Page 5
ATTACHMENT 1

3.0 Space Needs Assessment Update
The purpose of the Space Needs Assessment update is to compare the future space and site requirements for the proposed facility with the City's original space program. Each option is represented, and a direct comparison can be made between each option and the City's program. The Needs Assessment Matrix on the following pages identifies each department and associated spaces and tabulates the area for those departments. The Needs Assessment square footage summaries will become the basis for costs and planning, design, and development of the new Public Safety Center.

Space requirements have been calculated by applying space standards to the programmed operations and staff level counts in a tabulated data spreadsheet. The department areas were totaled, and a circulation percentage factor (15%) was applied to determine the total building area needed for all operations current and short term up to 5 years out. The allowance circulation factor accounts for corridors, restrooms, mechanical shafts, wall thickness and structural elements.

The table below provides the square footage summary from the Needs Assessment spreadsheet. Detailed discussions with police staff provided an assignment location of each department within the existing buildings. The light blue column represents the City's program areas, and the darker blue right-hand columns provide the department square footages for each of the four options for direct comparison.

Needs Assessment
DescdpHon
Staff Work Areas
No. Space Allocation Standard
Area Totals
2020
2025
2030
2035
2040 units Stand Type
2020
2025
2030
2035
2040
Conceptual
Option
000 412
Option 3
Police Department
Police Staff Offices
12 12
18 17
17 1,944
1,944
2,116
2,116
2,116
2,065
2,214
2,060
0 Property & Evidence
2 2
3 3
3 6,670
6,670
6,785
6,785
6,785
6,966
6475
7,030
5,825
Communication Center
6 6
7 8
8 1,553
1,553
1,668
1,783
1,783
1,925
2,529
2,636
2,015
Support Services
3 3
3 3
3 6,797
6,797
6,797
6,797
6,797
6,601
7,692
7,754
4,500
Staff Totals
23 23
31 31
31 Total Required Area
16,963
16,963
17,365
17,480
17,480
17,557
18,910
19,480
12,340
Staff totals by year are noted on the left-hand portion of the Needs Assessment Matrix. As indicated, the projected staff is expected to increase from the current 23 to 31 per Placentia police staff projections provided by the department staff.

See the following pages for the spreadsheets for the Needs Assessment Matrix:

Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300

ATTACHM

Placentia Police Department
Needs Assessment
Description
Stall Work Areas
No. Space Allocation Standard
Area Totals
2020
2025
2030
2035
2040 units Stand
type
2020
2025
2030
2035
2040
conceptual
Optical
Option2
Optian3
Police Department
Police Staff Offices
12 12
18 17
17 1,944
1,944
2,116
2,116
2,116
2,065
2,214
2,060
0 Property & Evidence
2 2
3 3
3 6,670
6,670
6,785
6,785
6,785
6,966
6,475
7,030
5,825
Communication Center
6 6
7 8
8 1,553
1,553
1,668
1,783
1,783
1,925
2,529
2,636
2,015
Supped Services
3 3
3 3
3 6,797
6,797
6,797
6,797
6,797
6,601
7,692
7,754
4,500
Staff Totals
23 23
31 31
31 TotalRequired Area
16,963
16,963
17,365
17,480
17,480
17,557
18,910
19,480
12,340
Total Projected Area for Year 2025
17,557
18,910
19,480
12,340
17,480
Police Staff Offices (2nd Floor)
Police Staff Management Office
1 1
1 1
1 1
180
180
180
180
180
180
175
235
200
Police Staff Office
I
I
2 2
2 2
150
150
150
300
300
300
350
498
386
Police Staff Workstation (Open Office)
10 10
15 14
14 14
90 1,260
1,260
1,260
1,260
1,260
1,540
1,481
1,474
Files Sipragez
1 100
100
100
100
100
100
included
included
included
included
StaffTotc
12 12
18 17
17 Net Square Footage
1,690
1,690
1,840
1,840
1,840
2,065
2,214
2,060
0 Circulation Factor
15%
254
254
276
276
276
included
included
included
included
Total Required Area

1.944
1,944
2,116
2,116
2,116
2,065
2,214
2,060
0 Property& Evidence
Staff Areas
Property Evidence Clerk's Office 2 2 3 3 3 3 100
Support Areas
Evidence Packaging Area
Property & Evidence Storage
Narcotics/Weapons/Money Storage
DNA Evidence Freezer
Evidence Drying Room (w/fume hood)
Large Evidence Drop-off
Bicycle Storage
300
4,500
100
200
100
400
200 200 300 300 300
300 300 300 300 300
4,500 4,500 4,500 4,500 4,500
100 100 100 100 100
200 200 200 200 200
100 100 100 100 100
400 400 400 400 400
Outside Storage Bins?
176
880
5,360
0 0
0 0
Staff Totals
Net Square Footage
Circulation Factor
Total Required Area
2 3 3 3
5,800 5,800 5,900 5,900 5,900
15% 870 870 885 885 885
6,670 6,670 6,785 6,785 6.785
6,416
550

6.966
327 327 327
610 610 610
3,995 3,995 3,995
307 307 307
153 153 153
133 133 133
included 500 included
5,525 6,025 5,525
950 1,005 300
AA7C 7 m CRIC
ATTACH M e'f7

Needs Assessment
Description
Staff Work Areas No Space Allocation Standard Area Totals 2020 2025 2030 2035 2040 units Stand Type 2020 2025 2030 2035 2040 Conceptual
OPMan I I OPHan 2
Opllon 3
Staff Areas
Communications Supervisor 1 I I 1 1 I 150 150 150 150 150 150 Communicalions Tech Office 1 1 1 1 1 1 150 150 150 150 150 150 Communications Operalors 6 6 7 8 8 8 100 600 600 700 800 800 Support Areas
Slorage
Breakroom
Server/Radio Room/UPS
I 50
1 150
1 250
50 150
250
50 150
250
50 150
250
50 150
250
50 150
250
200
150

1.100
100
145
230
Staff Totals
Net Square Footage
Circulation Factor
Total Required Area
Support Services
Ancillary Spaces
Lobby
Interview Room
Training/Briefing (Divides into 2 Rooms)
Subtotal
Restroom/Utility Spaces
Men's & Women's Restrooms
Men's Restroom
Women's Restroom
Men's Lockers/Showers
Women's Locker/Shower
Cuslodial
Mech/Elect, /IDF
Subtotal
Shooting Range
3 Lane 100' Range
1 2,400
2,400
2,400
2,400
2,400
2,400
2,866
2,235
2,235
2,235
SuppariSpaces
2 150
300
300
300
300
300
0 330
330
330
Subtotal
2,700
2,700

2.700
2,700

2.700
2,866
2,565
2,565
2,565
Staff Totals
Net Square Footage
5,910
5,910
5,910
5,910
5,910
5,556
5,982
5,834
3,658
Circulation Factor
15%
887
887
887
887
887
1,045
1,710
1,920
842
Total Required Area
6,797
6,797
6,797
6,797
6,797

6.601
7,692

7.754
4,500
8 8 9 10 10
1,350 1,350 1,450 1,550 1,550
15% 203 203 218 233 233
1,553 1,553 1,668 1.783 1.783
1 200 200 200 200 200 200
1 0 0 0 0 0 0
1 1,500 1,500 1,500 1,500 1,500 1,500
1,700 1,700 1,700 1,700 1,700
2 150 300 300 300 300 300
2 150 300 300 300 300 300
1 250 250 250 250 250 250
1 200 200 200 200 200 200
2 80 160 160 160 160 160
3 100 300 300 300 300 300
1,510 1,510 1,510 1,510 1,510
1,925
included
1,925
150
0 1,610
1,760
300
300
135
135
60 0
930
176
224
1,106
154
358
321
2,339
190
2,529
280
0 1,594
1,874
182
173
279
367
68 474
1,543
160
224
1,171
248
333
2,136
500
2,636
302
0 1,584
1,886
182
173
279
366
68 315
1,363
160
224
1,071
227
333
2,015
Included
2,015
205
0 205
279
366
34 209
888
ATTACHMEVe

4.0 Development Strategies
The proposed building will be located at the City Yard located at 2999 East La Jolla Avenue. The site is a

4.2 -acre site and consists of existing metal structures, material pits and an existing fueling and Vehicle Maintenance Building with parking for approximately 50 vehicles. The entire site is fully fenced with a rolling security gate. The proposed building and new parking will be situated to the north of the existing parking lot between the Vehicle Maintenance Building and existing security gate in a small, landscaped area of approximately 16,000 square feet. Most of the proposed new parking for the building will be located west of the security gate.

WLC developed floor plan layouts with the guidance of Placentia Police Department and City staff to develop the most efficient layouts which accounts for the lower square footage counts in most of the options. Option 2 has the greatest square footage for the building but most of the second floor will not be built out, with only the exterior envelope constructed.

Several options were discussed with staff as development strategies of the existing site and structures were established . Since the proposed building must meet the Essential Services Facilities Act, the most cost- effective building material recommended is reinforced concrete unit masonry (CMU). The Essential Services Act requires law enforcement facilities to meet a higher seismic factor. CMU meets the stringent structural requirements, is durable, bullet -resistant and comes in a variety of shapes and colors which allow for a variety of design options.

Development Option Plans and Renderings
Site and floor plan diagrams have been developed through discussions, meetings, and emails with police staff and are included on the following pages:

Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300

ATTACHMENT I

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PLACENTIA PUBLIC SAFETY CENTER

CITY OF PLACENTIA
2999 EAS] LA JOLLA AVE,
ANAHEIM, CA, 92806

OPTI ON 1
2 STO RY

SECOND FLOOR
SECO ND FLOO R PLAN O PTIO N 1
OPTION 1
2 STORY

FIRST FLOOR
7,170 sf First Flo or
5,265 sf Butler Building

6.370 sf S econd Flo or
18,805 sf Tot al
FIRST FLOOR PLAN OPTIO N 1
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OPTION 2
1 STORY

FLOOR PLA N
4,555 sf Main Building
5,265 sf Butler Building
2 .580 sf G un Range
12,400 sf Total
FIRST FLOOR PLAN OPTIO N 2

B UTLER STEE L
cm u co rvsirtUcn oN' BUILD ING
OPTIO N 3
1 STORY

FL OOR PL AN
4,555 sf Main Building
5,265 sf Butler Buildinq
9,820 sf T otal
2 FIR ST FLOOR PLAN OPTION 3
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SOUTHERN CALIFORNIA
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I:ATT Ar'HgaT Il

Placentia Public Safety Center
Option 1- Two -Story
South View from City Yard Parking
Southwest View
West View
ATTACHM 113

Placentia Public Safety Center
Options 2 & 3, One -Story
South View from City Yard Parking
Southwest View
West View
ATTACHM 1' 4

5.0 Conceptual Cost Estimate
The following pages provide the cost estimate to develop the existing site and buildings:

Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300
ATTACH M 115

Option 1 - Public Safety Center- 2 Story
City of Placentia
Thursday, January 20, 2022
New Construction
I. J-ounda11ron5

2. Vertical Structure

3. Floor & Roof Structures

4. Exterior Cladding

5. Roofing & Waterproofing

6. Property and Evidence Steel Butler Building Partial {5.265 SF) Subtotal Shell (1-6)
7, Interior Partlllons, Doors & Glaxtng

8. Floor, Wall & Ceiling Finishes
Subtotal Interiors (7-8)

9. Equlpmenl & Spec1oities
I 0.Stairs & Vertical Transportollon
Subtotal Equlpmenl
I I . Plumbing Systems

12. Heating, Ventilating & Air Conditioning

13. Electric Lighting, Power & Communications

14. Fire Protection Systems
Subtotal Mechanical it ElectrIcdl (11-14)
Total Building Construction (1.14)

15. SFIe Prepdratian

16. Surface Parking, Driveways, Curbs and Paving *

17. Utilities on Site
Total $4. Ceflslructloa
U,nn Illy
10,960 sf
10,960 sf
10,960 sf
10,960 sf
10,960 sf
10,960 sf
10,960 sf

10.966 sf
10,960 sf
10,949 d

10.960 sf
10,960 sf
10,960 at
10,964 sf
10,960 sf
10,960 sf

10.960 sf
10,960 sf 5180.00 $1,972.800
10,960 sf $542-2S $5.943,064
50,800 sf $O.OO $152,400
50,800 sf $12.00 $609,600
50,800 sf 54.00 $203,200
40800. 514.00
[frill Cod [Cost Estimate
$12,00 $131,520
$55.00 $602,800
$28.00 $306,880
$38.75 $424,700
$22.00 $241,120
$70.00 $767,200
$225.75 $2,474,2.20
$60.00 $657,600
$30.00 $328,800
$90,00 $986,400
$.32.00 $350, 720
$14.50 $158,920
546.60
$50.00
$65,00
$55.00
$10.00
5509,640
$548,000
$712,400
$602,800
$ 109, 600
715-1
5965.200
General Conditions & Overhead
Ig960 sl 15.0091. $1.036.239

PLANNED CONSTRUCTION COST
Construction Contingency
Allowance for Market Escalation
10,960 sf
10,960 sf
10,960 sf
$724.86

5.00%

5.00%
$7.944.499
$397,225
$397,225

PROJECT INDIRECT COSTS
Land Acquisition and Purchase Costs
Construction Management & Inspection Services
Extended Construction Support
Geotechnical & Soils Testing & Inspection Services
Plancheck, Permits & Fees
Reprographics - Bidding Phase
Furniture
Storage Containers
Comm Center specialty Systems
IT and Telephone Systems
Solar and Battery Storage Systems
Moving Expenses

TOTAL -INDIRECT COSTS'

0.0 acres $0.00
projecl ea, allowance
projecl ea, allowance
projecl ea. allowance
0,00% conslr.cosF
projecl ea, $0.00
projecl ea. 1.15%
10 ea, $4.000
project e , 2,00%
projecl ea. $150,000.00
projecl ea. allowance
prolecl ea, not included
$0
$185,000
$0
$54,000
$0
$0
$100,498
$40,000
$174,779
$150,000
$0
$0
$704 217

TOTAL ESTIMATED PROJECT COSTS WITHOUT RANGE
$9,443,226

8. Construction Costs aF Gun Range
1 9. Equipment and Specialities

2.1'360 sf
2,560 sf
$465.60
$105 47

11.703,936
$770.003
Main Building Construciton Costs (Includes Butler Building) Shooting Range Costs
Total Indirect Costs
16,225 sf
$8,738,949
2,580 sf $1,973,939
$704,277.
18,805 sf $11,417,165
$486,000

TOTAL ESTIMATED PROJECT COSTS WITH RANGE
Primary Architectural & Engineering Services
'Includes New West Parking Lot and Drive aisles around Building project ea,
ATTACHMENT 16

Option 2 - Public Safety Center- 1 Story
City of Placentia
Thursday, January 20, 2022
Cos! Estimate
New Construction
(Zuanlity
11,0 Cosi
1, Foundations

2. Vertical Structure

3. Floor & Roof Structures

4. Exterior Cladding

5. Roofing & Waterproofing

6. Property and Evidence Steel Butler Building Partial 15,265 SF] Subtotal Shell (1.6)

7. Interior Parlitloru, Doors & Glazing

8. Floor, Wall & Ceiling Finishes
Subtotal interiors (7-8)

9. Equipment & Specialties

10.Stairs & Vertical Transportaljon
Subtotal Equipment
. Plumbing System

12. Heating. Ventilating & Air Conditioning

13. Electric Lighting. Power & Communications

14. Fire Protection Systems
Subtotal Mechanical & Electrical (11-14) 4,555 sf
Total Building Construction (1-14)
IS. Site Preparation
1 6. Surface Parking, Driveways, Curbs and Paving *

17. Utilities on Site
Total Slit Construction ( T 5-17)

4.555 sf

4.555 sf
4,555 sf

4.555 sf

5.265 sf

4.555 st
4,555 %r

4.555 sf

4.655 a
4,555 sf
4,555 sf
4,565 n

4.555 sf
4,555 sf

4.555 sf
4,555 sf
$12.00
$55.00
$28.00
$38.75
$22.00
$156.00
$311.75
$64.00
$30.00
590,00
$32.00
$14.50 $66,04$
$46.50
$56.06
$65.00
$55.00
$10.00
5180.00 $819,900
$628.25 $2,861,679
$3,00
$12.00
$4.00
$54.660
$250,525
$127,540
$176,506
$100,210
$821,340
S1,530.781
$273.300
$136,650
$469,950
$145,760
$211,806
$227.750
$296,075
$250,525
$45,550
4,555 st

50.800 id
50,800 sf
50,800 sf
So,80o 519.00 $966,.200
$152.400
$609, 600
$203,200
I •
General Conditions & Overhead

4.555 at 15.00% $574,032

PLANNED CONSTRUCTION COST
Construction Contingency
Allowance for Market Escalation
4,555 st
4,555 sf
4,555 sf
$966.17
5 00%

5.00%
54,400,911
$220,046
$220,046
■-r
sT•

0.0 acre, $0.00
project ea. allowance
project ea, allowance
project ea. allowance

0.00% constr.cost
project ea. $O.OO
project ea. 1.15%
10 eo, $4,000
project ea. 2.00%
project e , $150,000.00
project ea. allowance
prvjacr ea, not included
$0
$185,000
$0
$54,000
$0
$0
$55,672
$40,000
$96,820
$150,000
$0
$0
$581,492

OTAL ESTIMATED PROJECT COSTS WITHOUT RANGE
$5,422,493
18, Car+struc:fiarl Casts of Gun Range 2..56:1 .r $66560 $1,703.936

19. Equramenl and Spec:iollies 2,560 sf $105 52 $270,131 Main Building Construciton Costs (Includes Butler Building) Shooting Range Costs
Total Indirect Costs

9.820 sf
2,580 sf
$4,841,002
$1,974,067
$581,492

TOTAL ESTIMATED PROJECT COSTS WITH RANGE
12,400 sf $7,396,560
Primary Architectural & Engineering Services
'Includes New West Parking Lot and Drive aisles around Building project ea.
$486,000
ATTACHME 17

Option 3 w/o Shooting Range - Public Safety Center- 1 Story City of Placentia
Thursday, January 20, 2022

4.555
Pritnary $tit
New Building Expansion
New Construction

1. Foundations

2. Vertical Structure

3. Floor & Roof Structures
4, Exterior Cladding

5. Roofing & Waterproofing

6. Property and Evidence Steel Butler Building Partial 05,265 SF) Subtotal Shell (1.6)

7. Interior Partitions, Doors & Glazing

8. Floor, Wall & Ceiling Finishes
Subtotal Interiors (7.8)

9. Eq{uipmenl B. Specialties

10.Stairs S. Vertical Transparlatton
Subtotal Equipment 4.546
I. Plumbing Sysferns

12. Heating, Ventilating & Air Conditioning

13. Electric Lighting, Power & Communications

14. Fire Protection Systems
Subtotal Mechanical & Electrical (11.14]
Total Building Conahucllon O-14)
I5. Site Preparation

16. Surface Parking, Driveways, Curbs and Paving *

17. Utilities on Site
Total SBe Conihactlon (15.17)
Quanflly
Unit Cost
Cosl Estimate

4.555 sf
4,555 sf

4.555 sf
4,555 sf
4,555 sr
5,265 sf

4.555 d
4,555 sr
4,555 sf
4,555 sr
4,555 sf

4.555 sf
$12.00
$55.00
$28.00
$38.75
$22.00
$156..00
$311.75
1160.00
$30 00
$90.00
$32,00
414.50
$46,50
$S0.00
$65.00
$55.00
$10.00
$54,660
$250,525
$127,540
$176,506
$100,210
$821,340
$1,530,761
$273.3D0
$136, 650
$409,950
$ 45,760
$66,048
4,555 sr
4,555 sF
4,555 sf
4,555 sf

4.66S st 5180.00 S019.900
$411.,808
1227,750
$296,075
$250,525
$45.550
4,555 s1 $628.25 $2,861,679

50.800 sf $3.00 $152.400
50,800 sf $12.00 $609,600
50,800 sf $4.00 $203.200
50,806 S19.00 $965,200
General Condilians & Overhead

4.555 sf 15.00% $574,032

PLANNED CONSTRUCTION COST
Construction Contingency
Allowance For Market Escalation
4,555 sf $966.17 $4,400,911
4,555 sf 5.00% $220,046
4,555 sf 5.00% $220.046

PROJECT INDIRECT COSTS
Land Acquisition and Purchase Costs
Construction Management & Inspection Services
Extended Construction Support
Geotechnical & Soils Testing 8. Inspection Services
Plancheck, Permits & Fees
Reprographics - Bidding Phase
Furniture
Storage Containers
Comm Center specialty Systems
IT and Telephone Systems
Solar and Battery Storage Systems
Moving Expenses

TOTAL INDIRECT COSTS

0.0 acre, $0.00 $o
project ea, allowance $185,000
project ea. allowance $0
project ea. allowance $54,000

0.00% conslr.cost $0
project ea. $0.00 $0
project ea. I,15% $55,672
l0 ea. $4.000 $40,000
project ea. 2.00% $96,820
project ea. $150.000.00 $150,000
project ea. allowance $0
project ea. not included $0
$681 492

TOTAL ESTIMATED PROJECT COSTS
$5,422,493
Primary Architectural & Engineering Services
Includes New West Parking Lot and Drive aisles around Building projecl ea.
$486,000
ATTAC H M EbtjE 18

6.0 Existing Evidence Facility Evaluation
The following provides a storage evaluation of the existing La Jolla Street Property and Evidence Facility.

The Placentia Police Department currently leases 30,000 square feet for Property and Evidence storage located at 166 E La Jolla in Placentia. WLC toured the facility on September 22, 2021 to evaluate how evidence is currently being stored at that facility.

The leased Property and Evidence Storage building is approximately 30,000 sf and includes offices, restrooms, and support spaces off the main entrance. There is a mezzanine level above the front office area with additional offices that are being used by police staff.

The main warehouse storage space accounts for much of the area of the building; however, most of property and evidence storage was contained within a 65' x 77' area of the building which amounts to 5,005 square feet of space which included cold storage evidence (12' x 22' freezer). The main evidence storage area included 11 rows of back-to-back shelving (42" wide x 6 shelves high) x 25' in length separated by a 36" wide aisles. The ceiling height in the space as measured by laser was 18'-9".

In addition to the main storage area, other storage spaces include the following:

1. Homicide Room: (17' x 20') 340 sf

2. Gun Room (15'x 15') 225 sf

3. Drug Room (26' x 10') 260 sf

4. Drug Destruction Roomt 8'x8'1 4_4 sf
Total Area: 889 sf
Main Storage Area 5,005 sf
Total Evidence Storage 5,894 sf
There are several staff offices that are not included in the area calculation noted above. The proposed new Property and Evidence area provides approximately 5,500 square feet of storage space. See Floor Plan below for the proposed Property and Evidence Layout.

EVIDENCE
I 37 sf

LEVIDENCEI

VIEWING
122 sl
SEC
28 STORAGE
50 sl
•za
LE
ORAG$
SMAL
EFRID, EVIrr

STORAGE

REAR NS
ORAGE
124 sr
CURREN
VAULT
REFR GERATED EVID.

HOMICIDE
ROOM
200 sf
0 4•

EVIDENCE

CLERK'S '
OFFICE
EI

MEZZINE ABOVE
1,300 sf
i
OFFICE
154 sf
r1
i
MDEFPC� L
-max'
o
O

PROPERTY

AND EVIDENCE

STORAGE
i
1650 sf
—i
R :I
sl r
LARGE

EVIDENCE

DROP-OFF
758 sf
Proposed Property & Evidence Area 5,500 sf
Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300
20' X 10'

DEVELOPMENT SERVICES

STORAGE BIN
20' X 10'

POLICE DEPARTMENT

STORAGE BIN
20' X 10'

POLICE DEPARTMENT

STORAGE BIN
20' X 10'

EVIDENCE

STORAGE BIN
20' X 10'

EVIDENCE

STORAGE BIN
20' X 10'

EVIDENCE

STORAGE BIN
ATTACHIVrNY 1�

7.0 Appendix
Public Safety Center, City of Placentia 35% Design Submittal Project No.W2105300
ATTACHMP P i°

7.0 Appendix
Exhibit A- City Conceptual Floor Plans
ATTACHMENT 2

CONCEPTUAL SITE PLANS
1st Floor
143 -.
`
141._4,
r
21Y-0-

STORAGE BINS
f
2'
— IN -- _

SHOOTG RANGE
A
S
22866st

-
o
sf
1 N
--�6
2 1
-h
` t
890sf
5,360 sf
m\
1 BREAK PROPE

EVIDENCE
TY

STORAGE
3 STOR
BBIS
4 f

BOOIUNG
yyy 21•-S
n
1 ! f LOCKERS
'liar
aI
I
5 °° ;
f•
1 A
fwd-�
= f1
GARAGE
DOORr�—
N7\\
t)
1 it 11•
¢ 1
'
�

7 453 sf total
r -rte --
1 1 1 1 1
2nd Floor
143 - 4"
43 •0' 11'-(Y
39' - g" a 31' - 0"

EMERGENCY
COMM,
CENTERI 100
z0'-11
OFFICE
T.1" -'fir

CONFERENCE
ROOM
590

OFFICE OFFICE
2 3
T-1 L
-1440 -

I LL IL

CUBICLE ROWS
7,453 sftotal
Public Safety Center, City of Placentia 35% Design Submittal Project No.W21 05300

TRAINING
ROOM I

TRAINING
ROOM 2
17,772 sf grand total
E
ATTACH MtATTAC H M Enr

4 Lane 25 Yard Fixed Firing Line Indoor Range
PRICE
4 Lanes, 20' wide, 25 yard shooting distance, Fixed Firing Line -Rubber berm trap w/ Class A Fire Treatment
-Fixed firing line rifle rated ceiling baffles w/ white acoustical tile fascia -(4) Pilot 360 degree turning wireless target retrievers w/ cameras and carrier lights -SmartRange AXIS Master Control System w/ wireless tablet remote control -Acoustical Treatment PEPP on all side walls and back wall - 760 sq-ft -Covers side walls 30' long x 10' high, covers back wall 20' wide x 8' high Includes Full Prevailing Wage Installation by Action Target Includes Ground Freight Delivery (-55,000 Ibs)
Includes Trusted Partner Full 3 year warranty on range equipment Purge Style HVAC System with Heating and Evaporative Cooling - Includes per system: (1) make up air (MAU) and (1) range exhaust fan (REF). - Direct fired gas heating and evaporative cooling
- Laminar air flow of 75 ft. per minute.
- Customized DDC controller
- Custom -fabricated radial diffusers.
- Meets or exceeds all NIOSH, OSHA, and NRA range and lead safety standards. $270,000.00
$235,550.00
Included in the
overall estimate
El OPTION - Upgrade Target Retrievers $0.00
Upgrade Pilot Wireless Retriever to Genesis Wireless Retrievers, Add $16,000 for 4 lanes Genesis Adds the following features:
-Shooting Stall LED lights - red/white/blue strobes
-User selectable LED accent lighting on carrier and drive unit -Space-age formed drive unit and carrier
El OPTION - Upgrade Shooting Stalls $0.00
Upgrade solid Guardsman Shooting Stalls to Defender Glass, ADD $10,500 for 4 lanes El OPTION - Upgrade HVAC System $0.00
Upgrade HVAC system from Purge w/ Evap cooling to Recirculation w/ Full A/C, ADD $89,000 Total $505,550.00

TERMS & CONDITIONS
Action Target Inc. may be referred to as "Action Target" or "ATI" throughout this proposal.

PROPOSAL DATE January 7, 2022
PROPOSAL VALIDITY 60 days from January 7, 2022
WARRANTY 36 months from the date of substantial job completion ATTACHMFEVT i

ACTION,
TARGET

DESCRIPTION

RUBBER BERM TRAP
Action Target's Rubber Berm Trap enhances the usability and safety of any shooting range and has a number of attributes that set it apart it from the competition. The trap is engineered with a uniquely designed galvanized steel frame that holds rubber in place to safely capture rounds. The rubber can also be treated with the industry's premium fire retardant.

USE
The Rubber Berm Trap may be installed indoors or outdoors to capture bullets and reduce lead dust. It can be configured to stand on its own or against a back wall without needing to be tied into overhead structures.

SPECIFICATIONS
• Weight: 1300 Ibs/linear foot
• Steel Frame Height: 8 feet
■ Additional rubber available in
2000 Ib super sacks and 50 Ib
refill sacks
• Mining Requirements: 80,000
rounds per lane (capacity varies
based on trap size)
• Standard Chopped Rubber: 0.75"
(average size) pure SBR (Styrene -
Butadiene Rubber) and 99.9% free
of loose wire and exposed steel
(by weight)
• Premium Chopped Rubber:

Longer lasting 1,25" (average size)
pure SBR harvested from off -the -
road tires and naturally 99.9% free
of loose wire and exposed steel
(by weight)
• Retaining Base: Galvanized steel
with proprietary fin system that
maintains 24" rubber layer
■ Optional Accessories:
• Class A ASTM E108-11 fire
classification
• Sidewall protection
• Outdoor bracing system
■ Modular design allows for various
trap widths and heights. Refer to
drawings for specific details
CO Copyright 2016, Action Target, Inc. All rights reserved

FEATURES

BALLISTIC

RATINGS
ATI Class 1 (Handgun)
ATI Class 2 (Rifle)*
■
■
RUBBER

QUALITY
Standard SBR
Premium SBR
■
o

FIRE TREATMENT
Class A Retardant
o

CONFIGURATION
.-. Against Back Wall
Back .- I ... . .. ......................

Free Standing
■
o
■ Standard Feature o Optional Feature
'Not rated for tracer. incendiary, armor piercing or atypical ammunition Approved for use with 50 BMG rounds, but use will shorten the life expectancy of the trap components. It is also necessary to manage the rubber level more frequently when using .50 BMG rounds. Not rated for.50 BMG fired from a fix -mounted posit on or automatic firing mopes.
172"
Approx. 216" _
ATT IVPEN?T iii

TECHNICAL DATA SHEET
ti .
. \. \.

N \ \ \ \.

NN N ti \� \ 1
rift) rj111
ACTION.,,
(TARGET

DESCRIPTION

CEILING BAFFLES

FEATURES
Using a patented design, Action Target's ceiling baffles provide ballistic protection for ceiling structures, lights, electrical systems, and ventilation systems, The unique design protects range users from bullet splatter, USE
The ceiling baffle system 'is installed using tie-ins to the building hanging structure. Baffles interconnect with one another in a modular fashion so that they may be taken apart, replaced, or moved. Baffles accept various fascia options for visual appeal and sound abatement.

SPECIFICATIONS
• Standard baffle size is 48"x48"
• Ceiling baffle system includes suspension hardware such as chains, cables, and turnbuckles
• Baffles are customized to each range, Refer to drawings for size, weight, position, and angles
• Optional Accessories:
• Acoustic paneling
• Rubber fascia or panels
Tactical Configuration: Provides coverage from any firing position, allowing shoo ers to move up and down range safely
© Copyright 2018, Action Target, Inc. All 'rights reserved.

BALLISTIC
ATI Class 1 (Handgun)
•

RATINGS
ATI Class 2 (Rifle)
o

CONFIGURATION
Tactical
Fixed Firing Position
0 0
• Standard Feature o Optional Feature
'Not rated for armor piercing or atypical ammunition. Approved for use with .50 BMG rounds, however use will shorten the life expectancy of the baffle cowcoeents, Not rated for.50 BMG fired from a fixtureo position or v' automatic or short b..rst rounds.

COMPONENTS

1. Sound Reducing
Fascia

2. Wood Panel

3. Z -Furring

4. Ballistic Steel Panels

5. Hanging Hardware
Fixed Firing Line Configuration: More economical layout that provides coverage from one firing line position.

ATTIrifENT "(

TECHNICAL DATA SHEET
ACTION,.

TARGET

DESCRIPTION
Y
1"

GUARDSMAN' SHOOTING STALL
The Guardsman Shooting Stall features a rugged yet simple design that retains the industry -leading ballistic standards Action Target proudly holds itself to. With a stainless still trim and ABS skin, the Guardsman withstands the abusive conditions of a range with ease. The optional lower shelf adds functionality for shooters that is unmatched in its class.

USE
The Guardsman Stalls act as a physical barricade between shooters to protect against accidental discharge. It also serves as a physical mounting location for tar- get retriever controls and a privacy barrier between shooters. A table and optional shelf is supplied for gear.

SPECIFICATIONS
• Solid panel: Combination of wood,
steel and ABS
• Steel frame: Anchors to concrete
and provides physical mounting
location for steel ballistic panels.
■ Stainless steel trim: Protects all
exposed edges of the stall.
• Integrated wire channel: Provided
in the wood panel through which
power and communication wires for
local control may be ran.
■ . Standard Accessories:
• Shelf for fixed table
• Fixed Table: Combination of a steel
frame, wood insert, and a non-
slip rubber table top. Available in
various widths.
• Standard colors:
• Black ABS
• Stainless steel trim
• Hammer -tone gray table,
table hardware, and shelf
© Copyright 2016. Action Target. Inc. All rights reserved. 0 _
36"
84"

FEATURES
PANEL
Steel Core
•
FASCIA
Rugged Plastic
•
TABLE
Fixed Table
Shelf for Fixed Table
•
............................
o
■ Standard Feature o Optional Feature

STEEL PANEL BALLISTIC RATINGS
ATI CLASS 1
ATI CLASS 2

CALIBER
Pistol
Rifle*

MAX VELOCITY
1,485 fps
3,388 fps

MAX ENERGY
1,175 ft/Ibs
3,600 ft/Ibs

COMPLIANCE
UL752 Level 3
UL752 Level
5, 6, 7, 8,10
'Not rated for armor piercing or atypical ammunition
ATT
G1�

AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT
WITH PBK INC.

This Amendment No. 1 ("Amendment") to Professional Services Agreement is made and entered into effective the 1St day of March, 2022, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and PBK, a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties." A. Recitals.
(i). CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective July 20, 2021 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii). The Parties now seek to amend the Agreement to increase the contract not -to -exceed amount by $513,500 to complete Phase II of the architectural and engineering design services for the Placentia Public Safety Center.
(iii). All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. Section 2.0, Paragraph 2.1 of the Agreement is hereby amended to read as follows:

Consultant not -to -exceed compensation shall be increased by $513,500.

2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

3. The Agreement, all amendments together with this Amendment No. 1 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 1 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 1 and that such execution is binding upon the entity for which he or she is executing this document.

Page 1 of 2 ends

ATTACHMENT 2

IN WITNESS WHEREOF, the Parties have caused Amendment No. 1 to the Consulting Services Agreement are to be executed as of the day and year first above written.

CONSULTANT CITY OF PLACENTIA
By: By:
[insert name/title of representative for Damien R. Arrula consultant] City Administrator
ATTEST:

By:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

By:

Christian L. Bettenhausen, City Attorney

Page 2 ends

ATTACHMENT 2

PLACENTIA
Rich Heritage, Bright Future
Placentia Public Safety Facility
35% Design Package Review
March 1, 2022
ATTACHMENT 3
1 Public Safety Center
Project Goals
• City owns, not rents a critical public safety facility and service center • City -owned facility not subject to rent increases or potentially sold • Ownership provides a long-term General Fund cost savings; pro forma extends beyond 30 years as this is a permanent City facility • Construct a high -quality and professional facility
• Provides necessary new off -site storage capacity for City departments
• Creates off -site classroom/training space for City departments as well as joint training space opportunities with other agencies • Shooting range reduces police department overtime & range costs ATTACHMENT 3
2 Background
• City currently leases 30,000 SF facility to house evidence and property collected by the Placentia Police Department
• Facility is in overall fair to poor condition, has flooded on numerous occasions due to heavy rains and requires extensive renovation and new evidence refrigeration units
• Lease and electricity costs range from $181,838 in FY 2021-22 to a $372,000 General Fund obligation in FY 2050-51
• City currently pays $7,500 annually for use of shooting range plus $15,000 in associated overtime costs
• New facility will have a minimum 80 -year useful service life ATTACHMENT 3
3 Project Concept Timeline
• December 1, 2020: City Council presented with options to finance and construct a new public safety facility to house property and evidence, as well as the Placentia Public Safety Communications Center and a subterranean shooting range
• Council selected a preferred project option and directed Staff to proceed with Geotechnical Analysis and Phase I Environmental Assessment (completed)
• April 6, 2021: Staff returned to City Council to advise that after further analysis the project cost estimate of $5.8 million presented in December was too low and new project alternatives and updated cost estimates were provided to the City Council for its consideration
City Council selected a preferred project alternative and directed staff to procure professional architectural and engineering consulting services to develop a 35% complete design package and needs assessment along with a more refined project cost estimate

PLACENTIA
Rich Heritage, Bright Future
April 2021 Council Approved Alternative
(17,768 SF)
• Construct 7,454 SF 1st and full 2nd floor (no basement, at -grade 2,860 SF shooting range)
• $8,353,601 Project cost estimate for design,
CM/inspection and construction

April 2021 — January 2022
• Consultant services procured through competitive
process
• 35% complete design package completed
Much more refined and detailed plans, needs assessment
and site plan/field survey and preliminary engineering, and construction cost estimate
• The CPI grew by an additional 5.7%, the CCI by an
additional 5.96% and overall inflation grew by 5.28%
over this same time period
Material shortages, supply chain bottlenecks,
unprecedented demand, labor shortages
ATTACHMENT 3
6 Design Team
• PBK Team was the top -ranked firm out of eight (8)
proposals received for this project
• PBK has completed numerous public safety facilities
throughout the State and their design team includes
subconsultants with extensive experience with public
safety facilities as well
San Diego CHP Headquarters
Newport Beach PD Station Remodel
Orange Fire Department Fire Station 1/Headquarters
City of Commerce EOC
Escondido Police and Fire Facility
ATTACHMENT 3
7 Original Program Spaces
5,400 SF Property & Evidence
2,700 SF Emergency Comm Center
1,900 SF Training Center
2,000 SF Staff Offices
aAH. •
WOMEN
BRFMi
ROOK'
OPEN
OFFICE
BOOKYLL:

LOCKERS
S14OOIWIO RAlII.:E
FNIRFM:F Nlfl
FNUPtlly

ETORACE
OFFICE
7 RCxiO
- -I-
OFFICE

EMERGENCY
COMM.

CENTER
�w
e7
OFFICE
RREAK
ROOM

CONFERENCE
ROOM
OFFICE
OFFICE
2 TRAINING
ROOM

TRAINING
ROOM 2
2,000 SF Lockers/Restrooms/Support
1,000 SF Circulation/Corridors
15,000 SF Total
3,000 SF Shooting Range
18,000 SF Total
ATTACHMENT 3
8 PBK Design Process
• Reviewed facility program needs and met with end users to obtain their input and design criteria
• Toured Placentia and Westminster PD Evidence Storage
Operations
• Developed various plan/site options and cost estimates • City Council Ad -hoc, staff and the PBK team held several design charettes to refine and value engineer the various design options Considerations Impacting Project Costs
• Building Material Shortages and long lead ordering times • Fewer Contractors/subs available to bid projects with huge bid -ready backlog
• Inflation and unprecedented cost for goods and fuel
• Essential Facility Buildings have more stringent design standards increasing construction costs by as much as
25%

Essential Services Act
California Building Code
• Building capable of resisting greatest seismic forces anticipated • Minimize fire hazards
• Redundant Power/Communications/Support Systems to allow for continual operation after earthquake, natural disaster or civil unrest to allow police and fire to provide essential emergency services to the community
• Can add up to an additional 25% in construction costs • Includes additional redundant system requirements such as emergency back-up generators, redundant communication
system hardware, seismic design factor is higher — on par with hospitals
ATTACHMENT 3
10 Value Engineering Process
• Goal of the value engineering process was to identify creative alternatives to reduce project costs where possible
• PBK worked with the Council Ad -Hoc and Staff to further refine project design parameters, seek out alternative materials and building construction types, and refined floor spaces to ensure City builds what it needs today and will need in the future • Two (2) additional lower cost scaled -back project options were developed as part of the value engineering process
• PBK team analyzed the use of a Butler Building system for the non -essential facility components of the project
• Value engineering process yielded a $2 million project cost savings
ATTACHMENT 3
11 Butler Buildings
5JTLEADI)
For a century, Butler has been
manufacturing inexpensive, time
efficient commercial metal buildings,
energy efficient thermally insulated
wall and roof systems in a multitude
of sizes, forms and colors available
to meet most specifications

Project Options
ATTACHMENT 3

Project Option 1
Staff Offices
7 Emergency
Comm Center •
~... . = :.
t� .,.per
Second Floor
•
25 Yard Shooting Range
cE ; r rrsiningiConference ,
G [[L Center
.

CONVENT DNAi y BUTLER STEEL
- Nat, CONSTRUCTION I DUILDING
4,340 SF CMU First Floor
6,620 SF CMU Second Floor
5,265 SF Butler Building
2,560 SF CMU Gun Range
18,805 SF Total
Option 1
Cost Estimate: $11,417,165
(does not include final A&E
design costs)
ATTACHMENT 3
1 Project Option 2
REAM'
ROOM
135,1 w
f � \' k'71
Emergency
Comm Center
25 Yard Shooting Range
Ground Floor
:.V.•
ItB •i .. • fE�
1 CON VENrfONAL BUTLER $'MEE L
CMl1 CONSrTi BUILDING
•1.111'0 I H'
1h7fAiil
PROP

STORAGE
ikeldCSK
60,0
III 1,, rAt ey .

L,Y.-
1xunc!
[E111t• Property &
Evidence Storage
7,O
I
k50
A'
E EAU
O MING
Sl sl
LARGE

EVIDENCE

DROP-OFF
B sl
4,555 SF CMU Main Building
5,265 SF Butler Building
2,580 SF Gun Range
12,400 SF Total
F lo-
NCE

STORAGE BIN
'All In

PUBLIC WORKS

STORAGE BIN
]M
DEN/1OPMfN1ENT SERVICES

STORAGE BIN
20 TM
POLICE 0EPARIMEN I

IORAGE BIN
20 X PS

STORAGE BIN
bX IB

EVIDENCE

STORAGE GE BIN

I XMM Q
IDFNCE

STORAGE BIN

EVIDENCE

STORAGE BIN
Option 2 Project Cost Estimate:
$7,396,560 (Does not include final A&E
design costs)

ELECTRICAL
ROOM
204 41
Project Option 3

STORAGE
15441

RAILWAY
r—
......i Emergency
cy
Comm Center
Sumvai •
OFFICE
224 sl
Si
Ground Floor
F,i..
"CORe.
ni

OCSERIRR
LORRY
PROP

STORAGE
!EAC.OTIGL
EVI l
13T RI
EVIDENINcCE•
�IFw
122 TL
'IMAM
VI. LIB
K

STORAGE SYIAI
SO sl CIITMUG
�.1
n
141405 RLI:

STORAGE
�J
RI -A--.

C+IACE
124 U
cONVENTIoNAL BsrrLER STEEL
ON/ CONSTRUCTION SUILoiNG

MEZZINE ABOVE
300 sl
• •1 OFFICE r
154 sl

HOMICIDE
ROOM
200 sl
r-
4,555 SF CMU Main Building
5,265 SF Butler Building
9,820 SF Total
Option 3 Project Cost Estimate:
$5,422,493 (Does not include final
A&E design costs)
Property &
Evidence Storage
LARGE

EVIDENCE

DROP-OFF
:50 TI
E�.
20 X ID

FINANCE

STORAGE BIN
20•X ID

PUBLIC WORKS

STORAGE BIN
20 X IA

DEVELOPMENT SERVICES

STORAGE BIN
20 X IA

POLICE DEPARTMENT

STORAGE BIN
20 X IO

POLICE DEPARTMENT

STORAGE BIN
20010

EVIDENCE

STORAGE BIN
20 X 10

EVIDENCE

STORAGE BIN
20 X 10

EVIDENCE

STORAGE BIN

Building Elevations: 2 -Story
Option 1
Top View: South Elevation
Lower Left: West View
ATTACHMENT 3
17 Building Elevations: Single Story
Options 2 & 3
Top View: South Elevation
Lower Left: West View

3D Video of Option 1 Rendering
ATTACHMENT 3
19 3D Video of Option 2&3 Rendering
0 Value -Added Benefits
• New facility provides additional support spaces for ongoing and expanded City operations
Office, conference/training and storage space space at City Hall and the police station is currently maxed out
Organization has outgrown this 50 -year -old facility
Project will provide a modern facility that will provide new expanded spaces for joint departmental operations (PD, FD, PW) as well as planning and coordination space for specialized, major public safety operations
New training/conference room can also be used as the City's EOC, freeing up space at City Hall for additional uses
• New facility will provide space for regional training seminars City employees will benefit from by hosting these locally — City's local hotel infrastructure further supports large-scale training programs • New facility creates potential new revenue source in shooting range rental fees, classroom/conference room rental fees

Project Option Summary
Option
Option 1-18,805 SF
(City Council Ad -Hoc
Committee
Recommended Option)
Option 2 — 12,400 SF
Option 3 — 9,820 SF
Features
Full 1st and 2nd Floors,
shooting range,
traditional CMU and
Butler Building
construction
Full single floor,
traditional CMU, Butler
Building, shooting range
Full single floor,
traditional CMU, Butler
Building, no shooting
35% Design Construction
Cost Estimate
$11,417,165
$7,396,560
$5,422,493
Project Cost Estimate
w/30 -Year Debt Service
(100% of Project
Financed)
$19,509,100
$12,737,250
ATTACHMENT 3
9,405,750

Recommended Actions

1. Receive and file the presentation

3. Authorize the City Administrator to approve contract change orders up to 10% or $51,350 of the professional services agreement amount

4. Direct staff to prepare a project funding strategy and return to the City Council within 1 year to present a proposed project funding package

5. Direct staff to negotiate a month -to -month lease extension for the City's rented evidence storage facility.

ATTACHMENT 3
23 Next Steps & Timeline

PLACEN TIA
Rich Heritage, Bright Future
March 1, 2022: City Council review and consideration of 35% project design package and policy direction to staff
March 2022 —August 2022: A&E final design completed assuming City Council decides to advance the project through the final design stage March 2022 — December 2022: Identify all potential external funding sources; submit grant applications under any applicable grant programs January/February 2023: Staff presents proposed project financing plan for City Council consideration and further policy direction

Questions?

PLACENTIA
Rich Heritage, Bright Future
ATTACHMENT 3
25

Placentia City CouncilMarch 1, 2022

Placentia City Council
March 1, 2022