Recently, the Placentia Veterans Committee discussed expanding the program to all "Active" and "Honorably Discharged" veterans from Placentia including honoring veterans posthumously. This would increase eligibility to those families that wish to honor those additional veterans within the City. On August 1, 2022, the Placentia Veterans Committee voted to recommend this expansion to add honorably discharged veterans to the program, which was approved. This action will expand the banner program throughout the city to include local veterans.
The cost for the banners will remain $260.00 per banner. The display areas will remain on the same arterial roadway designated areas. These areas consist of Kraemer Boulevard, North to Golden Avenue and Yorba Linda Boulevard, from Bradford to Rose Drive. The banners will stay in place for no more than two years. With Council approval, new application forms and the City's website will be updated with the recommended changes. Additionally, updating current program requirements on the City's website will ensure the public is aware of the revision. Upon City Council approval of the program amendments, City Staff will begin the application phase of the program and complete all work to display the banners in November 2022.
FISCAL IMPACT:
All costs related to the program are paid through fees by individual applicants. The total cost for each banner to be manufactured, safely displayed and removed, and administering the program is $260.00. There is no fiscal impact to the City of Placentia.
Prepared by:
}
�
Briar 6rry
Captain, Operations Division
Reviewed and approved:
Damien R. Arrula
City Administrator
Reviewed and approved:
Brad B
Chief of Police
Attachment:
Military Banner Recognition Program Revised Application
e eq 06 peaceh4
Military Banner Recognition Program
The Military Banner Recognition Program is designed to honor military service personnel. The banner signifies the City's gratitude for their service and commitment to our nation and our community. The designated honoree must be currently serving as "Active" or "Honorably Discharged" Veteran from Placentia (Honoring Veterans Posthumously) in the United States Armed Forces (Air Force, Army, Coast Guard, Marines, National Guard, Navy or Space Force) and currently residing in Placentia or have an immediate family member (parent, spouse, son, daughter, or grandparents) residing in Placentia. Please attach proof with this application.
Applications will be accepted from September 7, 2022 to October 21, 2022. Banners are installed during the month of November and will remain on display for a period of two (2) years.
APPLICANT INFORMATION
Please type or print legibly.
Contact Name:
Mailing Address:
Phone Number:
Relationship to the Honoree:
Email Address:
HONOREE INFORMATION
* Honoree's Name to be Printed on Banner:
*Twelve (12) Character Limit Per Line (Maximum Two Lines).
Honoree's Branch of Service:
*The City is not responsible for any errors in the applicants spelling of the honoree. Please verify the spelling for accuracy prior to submitting this application.
PAYMENT INFORMATION
Please submit completed application and payment in the amount of $260.00 to the City of Placentia, Attn:
Police Department, Military Banner Program, 401 E. Chapman Avenue, Placentia, CA 92870. Payment must be received with this application in order to be processed.
Payment Method: Credit Card
Check
Check #:
Payable to "City of Placentia"
TERMS
I understand by signing below that banners will be displayed on light poles along sections of Kraemer Boulevard and Yorba Linda Boulevard. The location of the banner will be at the City's discretion. Due to the limited amount of street light poles, only one (1) banner per honoree will be accepted. Honoree's name will be printed on both sides of the banner with the honoree's branch of service. The Military Banner will be on display for two (2) years from the date of installation and the Military Banner will be returned to the applicant identified on this form.
Signature:
Date:
FOR OFFICE USE ONLY: Denied Approved: Date of Installation Application No.
Applicant should retain a copy of this application for his/her records.
City of Placentia • 401 E. Chapman Ave. Placentia, Ca 92870 ♦ Phone (714) 993-8211
Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: SEPTEMBER 6, 2022
SUBJECT: CITY RESPONSE TO GRAND JURY REPORT ENTITLED: "WHERE'S THE FIRE?" STOP SENDING FIRE TRUCKS TO MEDICAL CALLS
FISCAL
IMPACT: NONE
SUMMARY:
The Orange County Grand Jury issued a report on May 20, 2022, entitled: ."Where's the Fire?" Stop sending fire trucks to medical calls. The report is an in-depth analysis of the existing fire -based EMS service model within Orange County, and it provides a series of findings and recommendations for local agencies to address and implement. The Orange County Fire Authority (OCFA), County of Orange, and all cities with municipal fire departments in Orange County were directed by the Grand Jury to review and respond to its findings and recommendations. Pursuant to State law, the City is obligated to provide a response along with the City's Fire Chief, both of which have been attached to this agenda report for the City Council's review.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Review the City's response to the Grand Jury Report; and
2. Direct Staff to submit the letter to the Presiding Judge of the Orange County Grand Jury.
DISCUSSION:
On May 20, 2022, the Orange County Grand Jury released a report entitled: "Where's the Fire?" Stop sending fire trucks to medical calls. This report was based on a study the Grand Jury conducted to understand the structure, staffing and response models for various fire departments within California, as well as the relationship among the fire agencies and the Orange County Emergency Medical Service (OCEMS). The Grand Jury interviewed OCFA leadership, fire chiefs inside and outside Orange County, city managers, personnel from OCEMS, private ambulance company executives, and firefighter union leadership, as well as reviewed and analyzed volumes of data and information. At the conclusion of the report, the Grand Jury expressed concern over
1.d.
Sept. 6, 2022
City Council Agenda
September 6, 2022
the current EMS service model utilized by fire agencies within Orange County in which a number of agencies send fire engines and other large fire apparatus to medical calls. In addition, the report singled out Placentia and its fire and life safety model with a special commendation to the City for innovation in the face of concerted opposition.
The final Grand Jury report (Attachment 1) produced several findings and recommendations and has directed a number of local agencies to individually respond to those findings and recommendations. In addition, local fire chiefs have been directed to respond as well. The attached letters (Attachment 2 and 3) are the City's and the Fire Chief's proposed responses to the Grand Jury Report.
FISCAL IMPACT:
There is no direct fiscal impact associated with the recommended actions.
Prepared by:
Luis Estevez
Deputy City ministrator
And approved:
"-v
Dobine
Fir- hief
Attachments:
1. Grand Jury Report
2. City's Response Letter
3. Fire Chief's Response Letter
Reviewed and approved:
Damien -R. Arrula
City Administrator
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
GRAND JURY 2021-2022
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
Table of Contents
SUMMARY 2
BACKGROUND 2
The Evolution of Fire Departments Providing Medical Services 2 A Myriad of Acronyms: EMS, ALS, BLS, PA U 3
REASON FOR THE STUDY 4
METHOD OF STUDY 5
INVESTIGATION AND ANALYSIS 5
The Vast Majority of 911 Emergency Calls Routed to Fire Stations Are Medical in Nature 5 Orange County Fire Departments and Personnel 6
Different Areas, Different Needs 6
Anatomy of a Medical Call: Dispatch to Response. 7
Firefighter Fatigue 7
The Different Approaches to EMS Response in Orange County 8 Independent City Fire Departments 8
San Bernardino County Fire Protection District 9
Placentia Model for EMS — A New Approach 10
Orange County Fire Authority 11
Friction Between OCEMS and OCFA 13
COMMENDATIONS 14
FINDINGS 14
RECOMMENDATIONS 15
RESPONSES 16
Responses Required 17
REFERENCES 19
GLOSSARY 21
2021-2022 Orange County Grand Jury Page ii
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
TYPES OF FIRE TRUCKS
& FIRE ENGINES
Fire
Engines
Fire
Trucks
Wildland
Engines
Water
Tenders
Aerial
Trucks
Quints
Tiller
Trucks
Heavy
Rescue
Trucks
Paramedic
Unit
11,11.117
4r.
eao
Ar-
VThe
i Ia
Q
Jonsi
a
1 n.
Fire
Command —3
Vehicles
f-
a
i 'n
1t O 0
dermumw ..
Has a water pump and
hoses. Typical tank capacity is
500-750 gallons with pump
flow of 1500 GPM
Carries fire fighters and tools,
like ladders, extinguishers,
floodlights, and rescue tools.
Designed to traverse rough
terrain and transport more
water relative to their size.
Carries as much water as
possible to the scene for
another firefighting apparatus.
Has weak pump and less
hoses than fire engine.
Has an attached telescopic
ladder to reach upper stories
of buildings.
Has an aerial ladder, water
tank (at least 300 gallons), and
at least 40 cubic feet for
equipment storage.
Has an aerial ladder that is
mounted to the rear of a
semi -trailer truck.
Designed to carry a lot of
equipment for traffic collisions,
building collapses, and other
disasters.
Similar to an ambulance and
comes with advanced life
support (ALS) equipment.
Often driven by a fire chief.
Equipped with lightbars, sirens,
radios, and other equipment.
2021-2022
Orange County Grand Jury
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
SUMMARY
In Orange County, nearly 80 percent of all 911 calls to fire departments are for medical services.
Efficient and effective responses to 911 calls are of utmost importance to every community. Even though 911 calls are categorized by severity, responses by most Orange County fire departments do not change accordingly. Current protocol requires sending multiple vehicles to the scene which involves not only additional personnel but also expensive fire equipment. This is the case even when an ambulance or rescue squad vehicle could provide all the necessary medical supplies and personnel. Sending a 36,000 to 60,000 -pound fire engine or aerial ladder truck down residential streets for strictly medical calls is not only dangerous and costly, but it also results in unnecessary wear and tear on our streets.
Our Orange County firefighters perform an exemplary job under extremely stressful circumstances.
They often work compulsory overtime hours. After considering the demands placed on our firefighters and the importance of optimizing efficiency while maintaining a high level of care and response time, the Orange County Grand Jury recommends the following: Fire departments implement a universal tiered response system to dispatch ambulances or rescue squad units to most medical calls rather than deploying larger fire equipment as the standard response.
While the Orange County Grand Jury sees distinct advantages to separating EMS from Fire response, we are not currently recommending privatization of medical services. We applaud the level of care provided by all paramedics, including firefighter paramedics. The Orange County Grand Jury does recommend, however, that the emergency medical services response model should change.
This investigation also revealed a breakdown in communication and trust between Orange County Emergency Medical Service (OCEMS) and OC Fire Chiefs, which includes Fire Chiefs of the Orange County Fire Authority (OCFA) and various city fire departments. Although their mandated responsibilities are clear, there is a mutual reluctance to acknowledge their respective spheres of authority, in particular the critical role of OCEMS as an independent regulatory body.
BACKGROUND
The Evolution of Fire Departments Providing Medical Services Over 100 years ago, organized firefighting in America was established primarily to guard against loss of property. Prior to the 1970s, emergency medical calls were transferred to either private ambulance companies or hospital ambulance companies. By the 1970s, the number of calls for 2021-2022
Orange County Grand Jury Page 2
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
fire service declined due to the development and enforcement of stringent building codes and fire prevention systems. As a result, the role of local fire department has changed substantially.
In conjunction with the development of the 911 emergency call system, fire departments broadened their service models and capabilities, creating an all -hazards approach to emergency services delivery. The strategic location of firehouses throughout their service area made them a logical choice to respond to time critical calls. Fire departments now respond to any number of emergencies, including but not limited to traffic collisions, hazardous spills, cat rescues, and natural disasters as well as fires. However, 80 percent of all calls are for medical assistance.
An Explanation of Acronyms
This report looks at the ways in which fire departments respond to and provide emergency medical services (EMS). There are two levels of support systems in any kind of medical emergency: Basic Life Support and Advanced Life Support.
Basic Life Support (BLS) generally refers to the type of care that first -responders, healthcare providers, and public safety professionals provide to anyone who is experiencing a non -life- threatening medical event. BLS treatment is noninvasive and is usually performed by an Emergency Medical Technician (EMT).1
Advanced Life Support (ALS) is a response to critical care patients who may require invasive procedures such as injections, intubation, or the administration of medication. Due to the more severe nature of the patient's condition, ALS calls require a response from a crew that includes ALS -certified responders, specifically paramedics. All paramedics, including firefighter paramedics, are required to undergo a higher level of training than EMTs. Paramedics are trained to administer drugs, intubate patients, and insert IVs. EMTs are not certified to perform these procedures.
California's EMS Act authorizes each county to develop an EMS program and to designate a local Licensed Emergency Medical Services Agency (LEMSA) that oversees the delivery of EMS within that geographic area. This level of governance allows for local control of emergency medical services. In Orange County, the LEMSA is the Orange County Office of Emergency Medical Services (OCEMS) which operates under the Orange County Health Care Agency.
OCEMS is responsible for the oversight of licensing all BLS and ALS responders, the management and inspection of privately owned ambulances, and the creation of response protocols including mass casualty incident response plans. 1 California Emergency Medical Services "Scope of Practice," (November 2017). 2021-2022
Orange County Grand Jury Page 3
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
A Paramedic Assessment Unit (PAU) provides initial field paramedic assessment and interventions utilizing a minimum of one qualified paramedic and an EMT. A PAU may escort, monitor, and treat patients during transport to a hospital in accordance with that paramedic's provider agency policy.2
REASON FOR THE STUDY
Previous studies within Orange County and elsewhere have come to the same conclusion: there is an over -deployment of equipment and personnel for non -life-threatening emergency medical calls. For example, in 2014, the OCFA commissioned Emergency Services Consulting International to conduct a study on OCFA deployment. One of their recommendations is as follows:
To improve the overall response performance of the OCFA delivery system the number of units sent to most emergency medical incidents must be reduced. Criteria -based dispatch (CBD) protocols could be implemented allowing a single unit response to most emergency medical incidents.3
Furthermore, as part of the Anaheim Fire & Rescue 2015-2020 Strategic Plan, at page 25, it was recommended that a Community Care Response Unit be established as "an alternative and innovative response model that will deploy a single vehicle utilizing a nurse practitioner and paramedic to respond to non -urgent call requests in place of a standard paramedic engine/truck and ambulance unit response."
Grand Juries in Orange County (2011-12) and Santa Clara County (2010-11) both delivered the same message in their reports: re-evaluate your response model to enable an appropriate EMS response, thereby reducing costs and equipment wear and tear.
Despite all these recommendations, the response deployment for medical calls remains substantially unchanged. This Grand Jury will revisit concerns about the expensive deployment of fire equipment and personnel for routine medical calls. 2 OCEMS Agency Policy #330.70
3 Emergency Services Consulting International, OCFA Standards of Coverage and Deployment Plan, p. 147 (2014). 2021-2022
Orange County Grand Jury Page 4
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
METHOD OF STUDY
To understand the structure, staffing, and response models for various fire departments within California, as well as the relationship among the fire agencies and OCEMS, the Orange County Grand Jury engaged in the following:
• Reviewed statutes, articles, ordinances, reports, OCFA Memorandum of Understanding (MOU), and commissioned studies.
• Interviewed OCFA leadership, Fire Chiefs inside and outside of Orange County, City Managers, personnel from OCEMS, private ambulance company executives, and firefighter union leadership.
• Reviewed a large volume of material from various relevant websites. • Reviewed OCFA Board of Directors and various City Council meeting minutes, agendas, and staff reports related to fire and medical services. • Toured OCFA Headquarters and Training facility.
• Reviewed multiple written communications, deployment protocols, annual reports, and financial reports.
INVESTIGATION AND ANALYSIS
The Vast Majority of 911 Emergency Calls Routed to Fire Stations Are Medical in Nature
OCEMS data, as well as most fire department representatives interviewed, agree that of all 911 calls routed to a fire department for response, at least 80 percent are for EMS; the lowest figure provided was an estimated 75 percent. In areas with older demographics, the EMS percentage of medical calls as opposed to other emergencies is even higher. At least one fire department reported that nearly 90 percent of its calls are purely medical in nature. Furthermore, it has been estimated that up to 80 percent of those EMS calls can be classified as BLS.4 In an OCFA-commissioned comprehensive study, it was reported in 2018 that OCFA responded to 139,287 incidents of which 77.39 percent were EMS. Only 1.47 percent of the 911 calls routed to OCFA stations were dispatched as fire calls.5 The remaining 21.14 percent were classified as "other," which included calls for persons in distress, smoke, odor problems, hazardous conditions, electrical wiring arcing, false alarms, children or pets locked in cars, and calls that 4 Emergency Consulting Services International, OCFA Standards of Coverage and Deployment Plan, p. 146 (2014); interviews with OCEMS staff and several Fire Chiefs.
5 Citygate, Associates, Inc., Standards of Coverage Service Level Assessment OCFA, p. 53 (June 30, 2020). 2021-2022
Orange County Grand Jury Page 5
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
were resolved prior to OCFA arrival. Consistent with this report, the OCFA Comprehensive Annual Financial Report for fiscal year ending June 30, 2021, provided statistics showing that out of the 152,289 emergency calls directed to OCFA, close to 75 percent were classified as EMS, while only 1.7 percent were considered fire calls.
Orange County Fire Departments and Personnel
Orange County cities are either part of the Orange County Fire Authority or have their own independent fire departments. Founded in 1995, the OCFA is a regional fire service agency that currently serves 25 cities in Orange County and all its unincorporated areas. The OCFA protects nearly two million residents with 77 fire stations located throughout Orange County. The nine Orange County cities that are not OCFA members each have a separate fire department and collectively protect approximately 1,187,000 residents. These independent cities include Anaheim, Brea/Fullerton, Costa Mesa, Fountain Valley, Huntington Beach, Laguna Beach, Newport Beach, Orange, and Placentia.
OCEMS has established a minimum requirement that one paramedic and one EMT respond to EMS calls. It is left up to the individual fire departments to determine how to deploy personnel and whether to exceed these minimum staff requirements. According to several OCEMS employees and its written protocols, one paramedic and one EMT are sufficient to provide appropriate care in response to an EMS call.
In its June 4, 2019 presentation "Consideration of Placentia Fire and Emergency Service," the City of Placentia reported that out of 43 fire departments surveyed in Los Angeles, Orange, and Riverside Counties, 27 departments (67 percent) utilize a three-person engine crew. This was the most common standard among the three counties. San Bernardino County and several Orange County cities (including La Habra, Laguna Beach, and Huntington Beach) also allow three- person engine companies. OCFA and several other independent fire departments within Orange County staff their engines and trucks with four -person crews.
Different Areas, Different Needs
Based on local demographics, geographic features (for example: beaches vs. forest areas), and other community differences, the needs of various individual communities are radically different.
Fire Station 22, located in Laguna Woods, serves a median resident age over 78 years old which results in a very high number of medical responses. Fire Station 2, located in Los Alamitos, operates within a very different demographic and a service territory that includes beaches, a large military installation, as well as a large retirement community. And Station 18 in Trabuco Canyon provides services to a wildland area as well as a `suburban' area with a much lower age demographic than Fire Station 22. Different equipment and staff deployment models are 2021-2022
Orange County Grand Jury Page 6
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
warranted for each environment. The OCFA approach appears to be to add `engines and trucks' to provide service, rather than taking a much more tailored approach. The trend within OCFA has been to remove Paramedic Squad units and replace them with Engines and Trucks.
Anatomy of a Medical Call: Dispatch to Response.
The goal of any emergency responder is to arrive on site quickly with the appropriate equipment and personnel needed to handle the emergency. The goal of a tiered dispatch system is to match the emergency with the appropriate level of response in terms of urgency, personnel, and equipment.
The most well-known of the tiered dispatch systems is the Clawson system of priority dispatch.
Emergency medical dispatchers use call screening to determine what level of response is required by determining what Clawson refers to as the four commandments of medical dispatch:
1) chief complaint, 2) approximate age, 3) status of consciousness, and 4) status of breathing.
Several of the independent city departments are members of Metro Cities Fire Authority, also known as Metro Net Fire Dispatch or Metro Net, a joint powers agency that provides professional dispatch services for fire and emergency medical services. Metro Net uses a modified version of the Clawson model software to triage medical calls. Once it has been established that the call is for medical services, the dispatchers use a software package to walk through triage questions.
OCFA uses a severity model based loosely on the Clawson system for assessing medical emergency calls. Dispatch employees make a preliminary determination as to the nature and severity of the medical emergency through a series of carefully designed questions and computer applications. However, regardless of the preliminary assessment, a full ALS response is dispatched. This means that an engine or truck staffed with four personnel, often in partial or full firefighter turnout, is dispatched, at least two of whom are paramedic/firefighters. A transport ambulance with two EMT trained attendants is also dispatched, regardless of the classification of the medical emergency.
Firefighter Fatigue
Overworked and fatigued firefighters have been the topic of several articles and commentaries in counties throughout the State, and Orange County is no exception. There are staff shortages due to retirements. Firefighters have been forced to take extra shifts when voluntary coverage is not available. This can occur when firefighters are out ill, injured, on workers' compensation, or 2021-2022
Orange County Grand Jury Page 7
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
absent for personal reasons. Absences have been exacerbated by the COVID pandemic and the increased prevalence of wildfires. According to the OCFA, "The volume of vacant shifts is substantially exceeding the overtime our firefighters wish to work."6 As publicly explained by OCFA Fire Chief Brian Fennessy, "Workplace burnout is an occupational phenomenon marked by exhaustion, negativity to one's job, and reduced professional efficacy."7 Compulsory overtime work, often referred to as "forced hiring," is not new. While an increase in wildfires as well as the various reasons described above contribute to the firefighter shortage, routinely and unnecessarily sending out fire engines and trucks with the fire personnel required to staff that equipment is also a contributing factor. Using ambulances and other similar paramedic assessment units (PAUs) or paramedic squad units that are more efficient, nimble, and less personnel -intensive would substantially reduce the demand on firefighters leading to a reduction in work time and stress for on -duty firefighters. This is especially important when they are working compulsory overtime.
The Different Approaches to EMS Response in Orange County Independent City Fire Departments
Several long-established cities in Orange County have independent fire departments. Examples include Anaheim Fire and Rescue, Huntington Beach Fire Department, Fullerton Fire Department, and Laguna Beach Fire Department. Most of these departments utilize Metro Net (described above) as their dispatcher. Even though medical priorities are evaluated by the Metro Net dispatcher, in most cases an engine or truck with firefighter/paramedics is dispatched to the incident, along with an EMT ambulance, regardless of the severity of the medical call. OCFA and Metro Net communicate when necessary.
To avoid competition and to ensure quality of service, OCEMS is also responsible for contracting qualified ambulance companies to service a particular geographic area, known as Exclusive Operating Areas (EOA) for patient transport to hospitals. However, some cities can own and operate ambulances that are not subject to the EOA ambulance agreements provided by OCEMS. Under California law, only cities that had their own ambulance services prior to 1980 (including cities served by OCFA) have the option of purchasing or contracting for their own ambulances. Those cities may also contract with private ambulance companies independently of OCEMS. 6 OC Register, Saavedra, T. and Licas, E., "OCFA Firefighters Burned Out By Overtime" (Oct. 29, 2021). ' Ibid.
2021-2022
Orange County Grand Jury Page 8
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
Huntington Beach and Anaheim are two examples of this. Both cities deploy city -owned and operated ambulances which are based in fire stations; however, not all fire stations have ambulances. Where available, the ambulance rolls concurrently with the fire apparatus and typically arrives at the same time. The consensus among those interviewed indicated that this is a far better scenario in terms of overall response than relying on contracted private ambulances. There are also significant economic and long-term staffing advantages associated with this model. One example is that having EMTs working within the fire department serves as a pipeline for developing qualified firefighter paramedics. A disadvantage, however, is that city -owned ambulances are not subject to required inspection and approval by OCEMS, which the Orange County Grand Jury finds problematic.
Other benefits to cities able to operate their own ambulances are potential economic and service advantages for residents. In those cases, fees for ambulance services are payable to the city either by individuals or through medical insurance. Those fees typically offset the costs and, in some cases, provide marginal revenue. That excess revenue can be then provided to the overall city Fire/EMS department budgets to enhance services.
Most of the independent city fire agencies within Orange County offer a paramedic subscription service for residents and local businesses. An annual fee (around $60 per household) provides "free" paramedic services to subscribers. Otherwise, there is a per -call fee charged which is not typically covered by health insurance companies. Huntington Beach, Fountain Valley, and Anaheim are examples of cities with subscription paramedic services. The fees cover many of the fire department costs for paramedic services within the jurisdiction.
San Bernardino County Fire Protection District
For comparison, San Bernardino County uses a staffing model like many other counties in the state. Engines are staffed with a crew of three: a captain, an engineer, an ALS paramedic/firefighter. The captain and engineer are BLS certified. Each engine is considered an ALS response unit. In some areas, depending on budget, there may be an additional paramedic squad unit staffed by an ALS certified paramedic/firefighter and a BLS certified firefighter.
These units can participate in rescue activities and carry appropriate rescue equipment. Contract EMS ambulances are provided in parts of the service territory by a private provider while the other areas are covered by the San Bernardino County Fire Protection District Ambulance Operator Program which staffs ambulances with a single function paramedic as well as an EMT.
Dispatch is staffed by Emergency Medical Dispatch (EMD) certified personnel. Each medical call is screened to determine its category and severity. Based on that screening, appropriate response units are dispatched. Typically for a critical situation an engine and an ambulance will 2021-2022
Orange County Grand Jury Page 9
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
be dispatched Code 3 (lights and sirens). In situations that are deemed to be less critical, the response can be a single unit or a transfer to a nurse's hotline. Their current MOU allows for single paramedics on engines, squads, or aerial ladder trucks.
Placentia Model for EMS — A New Approach
Due to severe economic pressures, in 2019 the City of Placentia notified OCFA that they would be withdrawing from OCFA and forming their own fire department. To save money and become more efficient, Placentia separated the paramedic EMS response team from its Fire Department personnel and contracted with a private ambulance company to deliver EMS paramedic services.
Placentia also decided to keep dispatching responsibilities within its Police Department which receives all 911 calls. The police dispatcher determines whether the police, the Fire Department, a private ambulance EMS unit, or some combination thereof (as in the case of a serious traffic accident) should be dispatched to respond. Based on preliminary reports, the system is efficient and results in faster EMS responses, especially for coronary and stroke cases.8 This is attributed in large part to the fact that "turnout time" for fire equipment and firefighter personnel (listed at over three minutes and 30 seconds for OCFA) is essentially eliminated with this model. Preliminary statistics show that not only have City costs have gone down, the time taken to appear on site for an EMS call also has been reduced by four minutes, from 9.5 to 5.5.9
Despite the positive results and cost savings, Placentia has withstood considerable criticism as well as a lack of cooperation from OCFA and its union.10 The cost savings could be partially attributed to several factors: its very small geographical area; fewer wildland fires to contend with; no fast -water rescue requirements; and the City's firefighters do not earn the same salary or benefits that OCFA firefighters enjoy. From a cost perspective, why should they be charged by OCFA for services they do not require? Placentia should receive credit for attempting (and in many ways delivering) a new and better approach to EMS.
8 City of Placentia Fire and Life Safety Department Inaugural Report FY 2020-21, pps. 8-9. 9 Ibid.
10 See, e.g., OCFA Board Meeting, May 26, 2020, comments by Craig Green; Fullerton Observer, Council and Fire Dept. Clash Over Agreement with Placentia (June 24, 2020); California Policy Center, Ring, E. Firefighting in Orange County, Part 3 - Placentia 's War for Independence (July 1, 2020); OC Register, Robinson, A., Placentia Alleges Retaliation, `Unprofessional Behavior' After Vote to Quit OCFA (June 28, 2019); Correspondence between OCFA, OCEMS and Placentia Fire Dept.; Interviews.
2021-2022
Orange County Grand Jury Page 10
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
Orange County Fire Authority
As noted above, OCFA makes an initial determination as to the nature and severity of the medical emergency. Regardless of the preliminary assessment, a full ALS response is dispatched. This means that an engine or truck company, staffed with at least two paramedic/firefighters, two EMT trained firefighters, and a transport ambulance with two EMT trained attendants is sent to the scene. While this approach means less time is spent with the caller before the dispatch for services occurs, it also results in a minimum of six people and two vehicles being dispatched for all EMS calls, even for minor medical events. The OCFA MOU with the firefighter's union specifies a minimum of two paramedic/firefighters on each ALS unit.
OCEMS agrees that a single PAU unit staffed with a paramedic and EMT provides the service needed for most types of emergency medical calls if the requests for service are properly triaged and dispatched based on medical priority."
In a 2014 OCFA-commissioned report,12 recommendations included the following:
Formally establish "criteria based" dispatch protocols to allow a single unit response to those incidents triaged as non -life threatening. Staff the majority of fire engines with three personnel, one of whom is a paramedic; in areas considered hard to cover, or those lacking an effective response force coverage (for example areas covered by stations 40 and 53), staff fire engines with four persons, two being paramedics. Response to a life- threatening incident would be two units.
For nonlife -threatening incidents, any response unit can be dispatched. If for example, a squad and engine are both available and the same distance from the incident the squad can be dispatched preserving the engine in the event of a fire incident.
Because over 75 percent of all fire dispatch calls are for medical emergencies, dispatching an ALS response with a truck or engine to every emergency medical call does not make sense and results in a consistent over -deployment of equipment and personnel.
Avoiding the dispatch of fire engines and trucks offers an additional advantage. If one (or both) of the responding firefighter/paramedics must accompany the patient in the ambulance to the hospital, then their engine typically follows the ambulance to the hospital. The fire engine and its crew must wait until the hospital staff takes charge of the patient and releases the paramedic to 11 OCEMS Policy #330.70
12 Emergency Services Consulting, OCFA Standards of Coverage and Deployment Plan, pp. 146-47 (2014). 2021-2022
Orange County Grand Jury Page 11
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
rejoin their unit. The time the engine or truck is out of service waiting for the firefighter paramedic to be released is referred to as "wall time." COVID-19 has made wall time longer as many emergency rooms have not been able to deal with the high volumes of patients, resulting in much longer wait times and potential degradation of service.
Within OCFA's jurisdiction, there are at least two geographic areas with even higher medical emergency call volumes. One such area is Laguna Woods which is served by OCFA Station 22.
Laguna Woods comprises 3.1 square miles and is home to approximately 16,000 residents with a median age of over 78. Notwithstanding its size, Laguna Woods has the same number of calls as the City of Tustin, which consists of a service territory of 11.1 square miles and a population of approximately 80,000. The table below depicts the high volume of calls and the proportion of medical calls between the two areas with the overall same number of calls.13 CITY POPULATION SIZE # EMS # FIRE # TOTAL
(Sq Miles) CALLS CALLS CALLS
Laguna
Woods 16,000 3.31 4,876 24 5,000
Tustin 80,000 11.14 4,062 95 5,395
EMS EMS % FIRE % EMS
CITY CALLS/TOTAL CALL/POP CALLS/POP CALLS/POP CALLS/SIZE Laguna
Woods 97.52% 31.25% 30.48% 0.48% 2.07%
Tustin 75.29% 6.74% 5.08% 1.76% 1.39%
While averaging just two fire calls each month, Laguna Woods is equipped with two Type 1 Engines and one aerial truck. Given the size and weight of these large fire vehicles, there is unnecessary wear and tear on the streets of Laguna Woods when Station 22 equipment is sent out on such a high volume of simple medical calls. Replacement of one of the two Type 1 Engines assigned to Station 22 with two paramedic squad vehicles would save the expense of wear and tear, maintenance, equipment, and operating costs. It would also result in faster response times since the time it takes for fire personnel to gear up and get the larger trucks to move out is at 13 OCFA Comprehensive Annual Financial Report, FY ending June 30, 2021, pp. 135, 142-43. 2021-2022
Orange County Grand Jury Page 12
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
least two minutes longer than for the smaller vehicles to roll out.14 Although that approach adds a fourth paramedic unit to the service area, causing a shift in assignments, additional staffing would not be necessary. Additionally, the cost of two fully equipped paramedic squad vehicles is less than the cost of a single Type 1 Engine. The typical cost for a fully equipped Type 1 engine is between $750,000 and $1,000,000 as opposed to the typical cost for a fully equipped Paramedic Squad vehicle (based on a Ford F-350 Super Duty Diesel chassis) which is under $200,000.15
Friction Between OCEMS and OCFA
Fractures between OCEMS, the OCFA, and independent city Fire Chiefs are apparent. This is exemplified in a letter written to OCEMS from the Fire Chiefs that pointed to OCEMS's "offensive" action in implementing policy changes without prior notice or collaboration. This complaint was made despite the Fire Chiefs' specific acknowledgment in the same letter that a joint advisory committee had been formed and had been discussing the issues.16
Despite the OC Fire Chiefs' complaint about OCEMS overstepping its authority, the only example provided to the Orange County Grand Jury was the emergency action taken by OCEMS in 2021 when hospitals were backed up. This caused long wait -times for first responders who transported patients to the emergency room and kept them unavailable to respond to other emergencies. In response, OCEMS introduced an emergency measure which allowed EMT and paramedic transporters to leave patients in the hands of the hospital on a portable cot provided by the ambulance squad.17 Although the change addressed the fire departments' problem of extended "wall time" for fire paramedics, it resulted in a strong rebuke from Fire Chiefs for failing to provide adequate notice to them or provide an opportunity to collaborate. Although OCEMS could possibly have provided better notice to OCFA and the independent Fire Chiefs, the OCEMS appeared to be working in the best interest of all parties involved.
This was a fact that was, at best, only begrudgingly acknowledged by a few OCFA union representatives and other fire agency personnel.
Tensions have been further exacerbated by COVID and the demand placed on ambulances that, reportedly, have failed to respond to calls in a timely manner. The extent of the problem is debatable.
However, the OCFA Fire Chief took the problem into his own hands. In December 2021, the OCFA Chief directed that all EMS responses be classified as Code 3 to speed up ambulance response times. A 14 Citygate Associates, Inc., Standards of Coverage Service Level Assessment OCFA, p. 8 (June 2020). 15 OCFA Comprehensive Annual Financial Report, FY ending June 30, 2021, p. 148. 16 Letter from OC Fire Chiefs Association to OCEMS, November 8, 2021. 17 OCEMS Temporary Suspension of Diversion and Actions to Reduce APOTs, December 29, 2021. 2021-2022
Orange County Grand Jury Page 13
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
Code 3 response requires lights and sirens.18 Code 3 responses have been shown to pose a significantly greater danger to the public and emergency personne1.19 The Orange County Grand Jury is concerned that this OCFA directive and the power struggles existing between the Fire Chiefs Association and OCEMS may be viewed as self-serving rather than serving the best interests of the public.
Similar acrimony was evident when OCEMS received pointed criticism for taking a position on 2021 proposed legislation that was pending in Sacramento that directly affected OCEMS without conferring with the OCFA or independent Fire Chiefs. While Orange County fire leadership is free to disagree with the position taken by OCEMS, OCEMS had no obligation to consult with them prior to advocating for itself in Sacramento.
There is consensus from both sides that the problems between these entities have escalated over the past year; however, there have been some recent signs of better collaboration and communication.
COMMENDATIONS
• Fire department personnel for their professional service and steadfast concern for public safety.
• All Emergency Medical Services personnel for their tireless efforts on behalf of Orange County residents.
• Interviewees for their cooperation and time spent with the Orange County Grand Jury to explore these issues.
• Special commendation to the City of Placentia for innovation in the face of concerted opposition.
FINDINGS
F 1 Despite fire departments throughout Orange County having evolved into emergency medical departments, most have not updated their emergency response protocols accordingly, but have simply absorbed emergency medical responses into their existing fire response models.
18 Correspondence from OCFA to OC Public Health, cc: County Executive Officer, January 25, 2022. 19 Joint Statement on Lights & Siren Vehicle Operations on Emergency Medical Services (EMS) Responses February 14, 2022.
2021-2022
Orange County Grand Jury Page 14
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
F2 Despite use of a tiered dispatch system, OCFA's deployment of resources for medical responses are the same for nearly all calls, resulting in unnecessary wear and tear on expensive fire -fighting equipment and public infrastructure.
F3 ALS staffed ambulances or smaller squad vehicles are often the most appropriate response to medical calls and do not compromise the quality of medical care.
F4 There has been a breakdown of communication and trust between OCEMS and Orange County Fire Chiefs.
F5 Over -deployment of firefighters for medical calls contributes to the current climate of forced hiring and firefighter fatigue.
F6 Code 3 response is over utilized by OCFA, unnecessarily putting the responders and public at risk.
F7 Since the outbreak of the COVID pandemic, there has been an emergency medical personnel shortage. The pandemic also has contributed to longer wait times at hospitals resulting in firefighter personnel being out of service for longer periods.
F8 There are specific areas within Orange County, such as Laguna Woods and Seal Beach, that have an extremely high percentage of medical calls which, under the current model, results in the stations servicing those communities to require two engines.
F9 OCEMS has the authority and responsibility to inspect all for-profit ambulances operating in Orange County; however, publicly owned ambulances are not automatically subject to OCEMS oversight.
F10 Placentia's changes to the emergency medical response protocols after leaving OCFA have resulted in improved medical call response times.
RECOMMENDATIONS
RI As recommended in the 2012 and 2014 OCFA Standards of Coverage and Deployment Plans, as well as other studies, the Grand Jury recommends that, by 2024, all Orange County fire agencies utilize criteria -based dispatch protocols and send a single unit response to those incidents triaged as non -life-threatening (BLS). F1, F2, F5 R2 By 2024, OCFA should station a paramedic squad vehicle, which is more nimble and less costly to operate, in place of a second engine in stations with high volumes of medical calls. F8
R3 OCFA should immediately stop the practice of requesting Code 3 responses on all non- life threatening (BLS) calls. F6
R4 While OCEMS should recognize how certain policy changes may pose operational challenges to emergency responders in the field, fire leadership should recognize and respect the independent oversight authority and expertise of OCEMS. F4 2021-2022
Orange County Grand Jury Page 15
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
R5 Departments with publicly owned ambulances should allow OCEMS to inspect their ambulances for compliance with State EMS guidelines and adopt OCEMS recommendations. F9
RESPONSES
California Penal Code Section 933 requires the governing body of any public agency which the Grand Jury has reviewed, and about which it has issued a final report, to comment to the Presiding Judge of the Superior Court on the findings and recommendations pertaining to matters under the control of the governing body. Such comment shall be made no later than 90 days after the Grand Jury publishes its report (filed with the Clerk of the Court). Additionally, in the case of a report containing findings and recommendations pertaining to a department or agency headed by an elected County official (e.g. District Attorney, Sheriff, etc.), such elected County official shall comment on the findings and recommendations pertaining to the matters under that elected official's control within 60 days to the Presiding Judge with an information copy sent to the Board of Supervisors.
Furthermore, California Penal Code Section 933.05 specifies the manner in which such comment(s) are to be made as follows:
(a) As to each Grand Jury finding, the responding person or entity shall indicate one of the following:
(1) The respondent agrees with the finding.
(2) The respondent disagrees wholly or partially with the finding; in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons therefor.
(b) As to each Grand Jury recommendation, the responding person or entity shall report one of the following actions:
(1) The recommendation has been implemented, with a summary regarding the implemented action.
(2) The recommendation has not yet been implemented, but will be implemented in the future, with a time frame for implementation.
(3) The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a time frame for the matter to be prepared for 2021-2022
Orange County Grand Jury Page 16
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This time frame shall not exceed six months from the date of publication of the Grand Jury report.
(4) The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation therefor.
(c) If a finding or recommendation of the Grand Jury addresses budgetary or personnel matters of a county agency or department headed by an elected officer, both the agency or department head and the Board of Supervisors shall respond if requested by the Grand Jury, but the response of the Board of Supervisors shall address only those budgetary /or personnel matters over which it has some decision-making authority. The response of the elected agency or department head shall address all aspects of the findings or recommendations affecting his or her agency or department.
Responses Required
Comments to the Presiding Judge of the Superior Court in compliance with Penal Code §933.05 are required from:
90 Day Response Required
OCFA Board of Directors
90 Day Response Required
OCFA Board of Directors
90 Day Response Required
County of Orange Board of Supervisors
90 Day Response Required
County of Orange Board of Supervisors
F1
X
R1
X
F1
R1
F2
X
R2
X
F2
R2
F3
X
R3
X
F3
X
R3
F4
X
R4
X
F4
X
R4
F5
X
R5
X
F5
R5
X
F6
X
F6
F7
F7
F8
X
F8
F9
X
F9
X
F10 1
1 F10 1
90 Day Response Required I F1 I F2 I F3 I F4 I F5 F6 I F7 1 F8 1 F9 I F10 1 City Councils of Cities of Anaheim,
Costa Mesa, Fountain Valley, Fullerton,
Huntington Beach, Laguna Beach,
Newport Beach, and Orange X X X X X
2021-2022
Orange County Grand Jury Page 17
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
90 Day Response Required
R1
R2
R3
R4
R5
City Councils of Cities of Anaheim,
Costa Mesa, Fountain Valley, Fullerton,
Huntington Beach, Laguna Beach,
Newport Beach, and Orange
X
X X
90 Day Response Required
F1
F2
F3
F4
F5
F6
F7
F8
F9
F10
City of Placentia City Council
X
X
X
X
90 Day Response Required
R1
R2
R3
R4
R5
City of Placentia City Council
X
X X
X
X
Responses Requested
Comments to the Presiding Judge of the Superior Court in compliance with Penal Code §933.05 are requested from:
60 Day Response Requested
F1
F2
F3
F4
F5
F6
F7
F8
F9
F10
Fire Chiefs for Cities of Anaheim,
Costa Mesa, Fountain Valley, Fullerton,
Huntington Beach, Laguna Beach,
Newport Beach, and Orange X X X X
60 Day Response Requested
R1
R2
R3
R4
R5
Fire Chiefs for Cities of Anaheim,
Costa Mesa, Fountain Valley, Fullerton,
Huntington Beach, Laguna Beach,
Newport Beach, and Orange
X
X X
X
60 Day Response Requested
F1
F2
F3
F4
F5
F6
F7
F8
F9
F10
City of Placentia Fire Chief
X
X
X
X
60 Day Response Requested
R1
R2
R3
R4
R5
City of Placentia Fire Chief
X
X X
X
X
60 Day Response Requested
Fl
F2
F3
F4
F5
F6
F7
F8
F9
F10
OCEMS Director
2021-2022
X
X
X
Orange County Grand Jury Page 18
60 Day Response Requested
OCEMS Director
REFERENCES
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
R1
R2
R3
R4
R5
X
2010-2011 Santa Clara County Civil Grand Jury Report, "Fighting Fire or Fighting Change? Rethinking Fire Response Protocol and Consolidation Opportunities." 2011-2012 Orange County Grand Jury Report, "Emergency Medical Response in Orange Co.:
Where Did All the Fires Go?"
Anaheim Fire & Rescue Strategic Plan 2013-2018.
Anaheim Fire & Rescue Strategic Plan 2015-2020.
Assembly Bill Nos. 389 and 450 (Oct. 10, 2021).
California Emergency Medical Services "Scope of Practice," (November 2017).
California Policy Center, Ring, E., "Firefighting in Orange County — Part Three, Placentia 's War for Independence" (July 1, 2020).
Citygate, Associates, Inc., Standards of Coverage Service Level Assessment OCFA (June 30, 2020).
City of Placentia Fire and Life Safety Department Inaugural Report FY 2020-21.
Correspondence between OCFA, OC Fire Chiefs, OCEMS, OC Health Care Agency and Orange County Board of Supervisors September 2021 -February 2022.
Emergency Services Consulting International, OCFA Standards of Coverage and Deployment Plan (2014).
EMS Matters, The Code 3 Response: The Paramedic Perspective (Sept. 23, 2021).
Fire Rescue 1, McDonough, S., "Tucson Fire's Three -tiered Approach to Manage Increasing Call Volumes" (May 11, 2020).
Fullerton Observer, Council and Fire Dept. Clash Over Agreement with Placentia (June 24, 2020).
2021-2022
Orange County Grand Jury Page 19
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
Int'!. City/County Management Assoc., "Success Story: Manager Champions New EMS Structure" (2021).
Joint Statement on Lights & Siren Vehicle Operations on Emergency Medical Services (EMS) Responses February 14, 2022.
Journal of Emergency Medical Services, Wood, S., "Too Many Medics? Debating a Tiered Response vs. All -ALS EMS System" (Apr. 16, 2019).
OC Register, Saavedra, T. and Licas, E., "OCFA Firefighters Burned Out By Overtime" (Oct. 29, 2021).
OC Register, Robinson, A., Placentia Alleges Retaliation, `Unprofessional Behavior' After Vote to Quit OCFA (June 28, 2019
OCEMS Agency Policy #330.70.
OCEMS Temporary Suspension of Diversion and Actions to Reduce APOTs, December 29, 2021.
OCFA Board Meeting, May 26, 2020, comments by City Councilman Craig Green.
OCFA Comprehensive Financial Report for Fiscal Year Ending June 30, 2021.
OCFA Standards of Coverage and Deployment (2012).
The Reason Foundation, Stuart, A., "The Alliance Model for EMS Lacks Competition, Oversight and Accountability" (Apr. 26, 2021)
2021-2022
Orange County Grand Jury Page 20
GLOSSARY
ALS
ALL HAZARD
BLS
CBD
CODE 3
EMD
EMS
EMT
EOA
LEMSA
METRO NET
MOU
OCEMS
2021-2022
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
Advanced Life Support
Emergencies, including but not limited to traffic collisions, hazardous spills, cat rescues, natural disasters, house and car fires Basic Life Support
Criteria -based dispatch
The use of sirens and lights on emergency vehicles
Emergency Medical Dispatch
Emergency Medical Service
Emergency Medical Technician
Exclusive Operation Area
Local Emergency Services Agency — California's EMS Act authorizes each county to develop an EMS program and to designate a local EMS agency (LEMSA) for local control of emergency medical services Joint Powers Authority agency that provides professional dispatch services for fire and medical services
Memorandum of Understanding
Orange County Emergency Service -Certifies Ambulances, Paramedics and EMTs
Orange County Grand Jury Page 21
OCFA
OCGJ
PAU
PM
WHERE'S THE FIRE?
Stop Sending Fire Trucks to Medical Calls
Orange County Fire Authority
Orange County Grand Jury
Paramedic Assessment Unit
Paramedic
SEVERITY MODEL A ranking, either alpha or numerical, on how critical the medical emergency.
TIERED Calls are categorized by severity
TURNOUT TIME The time from the dispatch call and change their status to responding TURNOUT GEAR Fire Fighters personal protective gear
TYPE 1 ENGINE
Designed for structural firefighting. It will typically include a pump that operates at 1000 gpm, a 400 gal/tank, 1200 ft. 2 1/2" hose, 400 ft. 1 1/2" hose, 200 ft. 1" hose, 20 + feet of ladder, a 500 gpm Master Stream, and minimum staffing of four firefighters. Some cities utilize Type 1 fire engines with only three firefighters due to budget or other staffing issues.
WALL TIME The time the Paramedic or fire fighter spends at the hospital after delivering a patient
2021-2022
Orange County Grand Jury Page 22
Mayor
RHONDA SHADER
Mayor Pro Tem
CHAD P. WANKE
Councilmembers:
CRAIG S. GREEN
WARD L. SMITH
JEREMY B. YAMAGUCHI
The People are the City
401 East Chapman Avenue - Placentia, California 92870
August 30, 2022
Honorable Erick Larsh, Presiding Judge
Orange County Grand Jury
700 Civic Center Drive West
Santa Ana, CA 92701
City Clerk:
ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA
SUBJECT: Response to Grand Jury Report Entitled "Where's the Fire?" Stop Sending Fire Trucks to Medical Calls
Dear Honorable Judge Larsh:
Please accept this letter as the City of Placentia's response to the Grand Jury's report entitled " Where's the Fire?" Stop Sending Fire Trucks to Medical Calls. This report was presented to the City Council at their meeting of September 6, 2022, whereby the City Council authorized the City Administrator to deliver the City's response to the Presiding Judge of the Orange County Superior Court on behalf of the Placentia City Council. Here are the City's responses:
FINDINGS:
F1. Despite fire departments throughout Orange County having evolved into emergency medical departments, most have not updated their emergency response protocols accordingly, but have simply absorbed emergency medical responses into their existing fire response models.
Citv's Response: The City agrees with this finding.
F3. ALS staffed ambulances or smaller squad vehicles are often the most appropriate response to medical calls and do not compromise the quality of medical care.
Citv's Response: The City agrees with this finding.
F4. There has been a breakdown of communication and trust between OCEMS and Orange County Fire Chiefs.
Citv's Response: The City agrees with this finding.
F5. Over -deployment of firefighters for medical calls contributes to the current climate of forced hiring and firefighter fatigue.
City's Response: The City does not agree or disagree with this finding as the City's service model is not experiencing these issues with its firefighters. The City's service model does not require forced hiring and the City's firefighters do not suffer from fatigue as a result.
F9. OCEMS has the authority to and responsibility to inspect all for-profit ambulances operating in Orange County; however publicly owned ambulances are not automatically subject to OCEMS oversight.
City's Response: The City agrees with this finding as it is the City's understanding that pursuant to Orange County Ambulance Ordinance 3517 and OCEMS Policy 720.40, the Orange County Healthcare Agency is the responsible entity that establishes the standard for inspections of ground ambulance providers conducted by OCEMS staff members.
Neither the ordinance or the policy differentiates between public and privately owned ground ambulance providers. To the City's knowledge, the County has not inspected publicly owned ambulances since 2011.
F10. Placentia's changes to the emergency medical response protocols after leaving OCFA have resulted in improved medical response times.
City's Response: The City agrees with this finding.
RECOMMENDATIONS:
R1. As recommended in the 2012 and 2014 OCFA Standards of Coverage and Deployment Plans, as well as other studies, the Grand Jury recommends that, by 2024, all Orange County fire agencies utilize criteria -based dispatch protocols and send a single unit response to those incidents triaged as non -life-threatening (BLS). F1, F2, F5.
City's Response: The City agrees with this recommendation as Placentia already adopted criteria -based -dispatch protocols utilizing Priority Dispatch software prior to the launch of its new service model. The dispatch protocols have been reviewed and approved by the County Medical Director. The County Medical Director, pursuant to the State Health and Safety Code, maintains the authority, medical control, and the responsibility to approve an agency's proposed dispatch protocols and medical triage.
R4. While OCEMS should recognize how certain policy changes may pose operational challenges to emergency responders in the field, fire leadership should recognize and respect the independent oversight authority and expertise of OCEMS. F4.
City's Response: The City agrees with this recommendation. The California EMS Act of 1980 created the California EMS Authority and enshrined in the Health and Safety Code (1797.100) a two-tiered system of State regulations of EMS services. Within that act, Local EMS Authorities (LEMSAs) as the second tier of the system, were created and empowered at the County level to design, evaluate, and oversee all provisions of EMS services within the geographic region of the County, which includes the EMS services provided by both public and private EMS providers.
R5. Departments with publicly owned ambulances should allow OCEMS to inspect their ambulances for compliance with State EMS guidelines and adopt OCEMS recommendations.
City's Response: The City agrees with this recommendation. The ambulances used by the City's contracted 911/ALS paramedic service provider are inspected annually by OCEMS pursuant to OCEMS Policy 720.40. In the best interest of the public's safety all ambulances operating in the County, public and private, should be inspected every year.
OCEMS should exercise its statutory obligations to ensure that all ambulance service providers meet the same safety and regulatory requirements.
Thank you for the opportunity to respond to your request. If you have any questions, please feel free to contact me at (714) 993-8171.
Sincerely,
Rhonda Shader
Mayor
cc: Placentia City Council
City Administrator
Fire Chief
City of Placentia Fire and Life Safety Department
401 E. Chapman Avenue — Placentia, California 92870
August 18, 2022
Honorable Erick Larsh, Presiding Judge
Orange County Grand Jury
700 Civic Center Drive West
Santa Ana, CA 92701
SUBJECT: Response to Grand Jury Report Entitled, "Where's the Fire?" Stop Sending Fire Trucks to Medical Calls
Dear Honorable Judge Larsh:
Please accept this letter as the Placentia Fire and Life Safety Department's response to the Grand Jury's report entitled, "Where's the Fire" Stop Sending Fire Trucks to Medical Calls. Here are Fire Chief Dobine's responses:
FINDINGS:
F1: Despite fire departments throughout Orange County having evolved into emergency medical departments, most have not updated their emergency response protocols accordingly, but have simply absorbed emergency medical responses into their existing fire response models.
CHIEF'S RESPONSE:
a) Agreed
b) In preparation for the launch of the Placentia Fire and Life Safety Department, we have deployed its current service model due to conducting extensive research of other fire agencies.
F3: ALS staff ambulances or smaller squad vehicles are often the most appropriate response to medical calls and do not compromise the quality of medical care.
CHIEF'S RESPONSE:
a) Agreed
b) This is how we currently deploy our personnel to medical calls which has proven to be effective.
F4: There has been a breakdown of communication and trust between OCEMS and Orange County Fire Chiefs.
CHIEF'S RESPONSE:
a) I do not agree or disagree
b) Many of these issues stem from occurrences that predate my employment, given that I have only been the Placentia Fire and Life Safety Fire Chief for ten months.
F5: Over -deployment of firefighters for medical calls contributes to the current climate of forced hiring and firefighter fatigue.
CHIEF'S RESPONSE:
a) Disagree
b) I do not agree as we do not have an over -deployment of our firefighters which may contribute to firefighter fatigue.
F9: OCEMS has the authority to and responsibility to inspect all for-profit ambulances operating in Orange County; however, publicly owned ambulances are not automatically subject to OCEMS oversight.
CHIEF'S RESPONSE:
a) Agreed
b) I agree that OCEMS has authority based on LEMSA to inspect our contract services ambulances and our City's ambulances are inspected annually.
F10: Placentia's changes to the emergency medical response protocols after leaving OCFA have resulted in improved medical response times.
CHIEF'S RESPONSE:
a) Agreed
RECOMMENDATIONS:
R1: As recommended in the 2012 and 2014 OCFA Standards of Coverage and Deployment Plans, as well as other studies, the Grand Jury recommends that, by 2024, all Orange County fire agencies utilize criteria -based dispatch protocols and send a single unit response to those incidents triaged as non -life-threatening (BLS).
CHIEF'S RESPONSE:
Upon inception, the Placentia Fire and Life Safety Department's deployment model has already been in alignment with this recommendation.
R4: While OCEMS should recognize how certain policy changes may pose operational challenges to emergency responders in the field, fire leadership should recognize and respect the independent oversight authority and expertise of OCEMS.
CHIEF'S RESPONSE:
Agreed.
City of Placentia 1 Fire and Life Safety Department 1 401 E. Chapman Avenue Placentia, CA 92870
R5: Departments with publicly owned ambulances should allow OCEMS to inspect their ambulances for compliance with State EMS guidelines and adopt OCEMS recommendations.
CHIEF'S RESPONSE:
I do not agree or disagree as the City's service model utilizes privately -owned ambulances which are inspected regularly with OCEMS.
Thank you for the opportunity to respond to your request. If you have any questions, please feel free to contact me at (714) 993-8105.
Siely,
i i
fit) wk.
son Dobine
e Chief
cc: Placentia City Council
City Administrator
City of Placentia I Fire and Life Safety Department 1 401 E. Chapman Avenue Placentia, CA 92870
Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR/PUBLIC SERVICES AND INFRASTRUCTURE DATE: SEPTEMBER 6, 2022
SUBJECT_ PROFESSIONAL SERVICES AGREEMENT WITH TRANSTECH ENGINEERS INC., FOR ENGINEERING DESIGN SERVICES FOR THE FISCAL YEAR 2022-23
ARTERIAL ROADWAY REHABILITATION PROJECT
FISCAL
IMPACT: EXPENSE: $214,550.00 AGREEMENT AMOUNT
AVAILABLE BUDGET: $250,000.00 TOTAL PROJECT BUDGET
$50,000.00 FISCAL YEAR 2022-23 CIP BUDGET (791301-6740) $200,000.00 FISCAL YEAR 2022-23 CIP BUDGET (501301-6740) SUMMARY:
On June 11, 2020, the City issued a Request for Proposal (RFP) to solicit competitive proposals from qualified design firms for creating an on-call design services list for the City's pavement rehabilitation and maintenance projects over the next several years. Staff received eight (8) proposals from civil engineering firms for these services. The professional services to be delivered require a full-service design firm with the ability to deliver a wide range of technical engineering services including pavement design, traffic safety analysis, geotechnical analysis, and preparation of engineered improvement plans along with bid documents and technical specifications.
A proposal review committee consisting of the City Engineer, Management Analyst, and Senior Planner conducted a thorough review of the proposals received and scored them in accordance with the scoring criteria in the RFP. A consultant bench list was devised based upon the qualifications presented by each proposer and a contract for the Fiscal Year (FY) 2021-22 Roadway Rehabilitation Design was awarded in September of 2020. The FY 2021-22 project is now complete, and Staff is ready to start design on the FY 2022-23 Pavement Rehabilitation Project. The second ranked consultant on the bench list is Transtech Engineering Inc. (Transtech). Staff recommends that the City Council award a contract to Transtech for preparing the design on the City's FY 2022-23 Roadway Rehabilitation Project. The agreement with Transtech will provide the City with engineered construction plans, technical specifications, and cost estimates (PS&E) in addition to construction support services. Transtech will complete the design package by Spring 2023, at which time the City will be able to solicit competitive bids and construct the project in Summer 2023.
1.e.
Sept. 6, 2022
City Council Agenda
September 6, 2022
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Award a Professional Services Agreement for Engineering Design Services for the FY 2022-23 Roadway Rehabilitation Project with Transtech Engineering Inc., for an amount not -to -exceed $214,550; and
2. Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount or $21,455; and
3. Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
DISCUSSION:
On June 11, 2020, the City issued an RFP to solicit competitive proposals from qualified design firms for engineering design services for street resurfacing projects. Staff received eight (8) proposals from civil engineering firms for these services. The professional services to be delivered require a full-service design firm with the ability to deliver a wide range of technical engineering services including pavement design, traffic safety analysis, geotechnical analysis, and preparation of engineered improvement plans along with bid documents and technical specifications.
A bench list consisting of the top four (4) design firms was established for the City's annual pavement rehabilitation and maintenance program to be used over several years. The FY 2022-23 Street Resurfacing Project will repave the streets noted in the attached project area map (Attachment 1). Staff has adopted a 360 -degree design philosophy in our annual rehabilitation and maintenance projects with a focus on not only repairing and maintaining roadway pavement, but with a complimentary goal of removing and replacing adjacent damaged concrete sidewalks, curbs, and gutters, implementing modernized pavement legends and installing additional bike lanes where possible, as well as implementing traffic safety improvements recommended within the City's Systemic Safety Analysis Report. In addition, faded traffic control signs will be replaced and existing parkway trees inspected for possible damage to surrounding pavement. Wherein damage has occurred that cannot be mitigated, a tree may be removed; however Staff will follow up with adjacent home owners for new more appropriate urban tree plantings. Transtech will complete their work scope in Spring 2023 and the City will be ready to advertise the project and receive bids for construction in Summer 2023.
FISCAL IMPACT:
The total contract not -to -exceed amount for these services is $214,550 (Attachment 2). A total of $250,000 has been allocated in the FY 2022-23 Capital Improvement Program Budget for this project. As such, sufficient funds exist for the recommended actions.
City Council Agenda
September 6, 2022
Prepared by:
Masoud ep
City Engine= r
Reviewed and approved:
Luis Estevez
Deputy City
inistrator
Reviewed and approved:
Jen ifer Lampman
Director of Finance
Reviewed and approved:
Da - - rrula
City Administrator
Attachments:
1. FY 2022-23 Project Area Map
2. Professional Services Agreement with Transtech Engineers Inc.
11111111CT1—ti, 1iv u
PLACENTIA
'Iacentia' 5
MEASURE U
Pavement Rehabilitation & Maintenance Schedule
"No Street Left Behind"
e14 1,
ji
:111
�111ninnn11t 11111111111111 1i , 11 rill
111■:O.1
u 111111 11111 11111 u
WIMP
11,44b.:44:4///w111,110/00,1
Gpryii,�IC
/1u�i•
�uu►/ ii
O�CGO
Local Tax Dollars at Work
Updated: June 2021
r{,nn1
mien �111G P1141
.0 1 x�.. *lhu11111►i V y �
u1rn, IIS to ��� �uu► �.
.ng1�.p�� �/II/I ����I����i
i `� 111111111q p/ ►ea "At - -
111111,)= fiun111111114111Illp/////! ' ��°q.
nnnmm
///'o� �ip�L
\Illlllln ■IIIIIIIII1
imnnm11111111111-•nl t�I/]�I►r
B.
\IIIIIIIII 111111111111 / IIIIIII� it
=El 1111II
111111111111 111111111.1
\111111111 111111IIIIII 111111111111
%AIIIIIIII
1111111111
111111111111
111111111111
111111111111
111111111111
111111111111
111111111111
111111111111
1111111111111
111111111111
111111111111
nnnt Gm \
�IIIIIIC��•i\
�IIIIIIG.��i. �
1 L FH LLLLuki O. I AU LI L ICA r��T W�
..Ill
;;,,,; I III I
1 IHHH1
•
•_r
0'
wu
111
1 a‘111111114rAllit 111 ti0..„„,,
ir
\ 11
114
MEN
1111:
111-
lllllll
;;Vit llllllll
i1eD:
:l 11. FH flI RCIIIIII111 Q E
FFERTPHT
Doman
m►�
1111
0 0.5
1 Legend
7-
1 i1 LILLL
`11,11--11 I 11 I I
Project Schedule (Fiscal Years)
2017-2021
2020-21
2021-22
2022-23
2 Miles
2023-24
2024-25
2025-26
2026-27
CITY OF PLACENTIA
PROFESSIONAL SERVICES AGREEMENT
WITH
TRANSTECH ENGINEERS INC.
THIS AGREEMENT is made and entered into this 6th day of September, 2022 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and Transtech Engineers, Inc., a California Corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide accessibility design services, as more fully described herein; and B. WHEREAS, Consultant represents that it is "design professional" as that term is defined by California Civil Code Section 2782.8 and has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated, including credentials as a Certified Access Specialist under Subchapter 2.5 of Title 21 of the California Code of Regulations; and
C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, among other reasons, the City is hiring Consultant to perform accessibility design services at a number of sites within the City to comply with all applicable accessibility requirements. Accordingly, Consultant desires to perform these services and to bear all risk the City may bear resulting from accessibility designs that are not complaint; E. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional design and construction support services described in the Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference, including but not limited to, preparing all design documents free from defects.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices, and with credentials as a Certified Access Specialist under Subchapter
2.5 of Title 21 of the California Code of Regulations. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant 1 Transtech Engineers Inc ATTACHMENT 2
shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. Consultant also warrants that it has ownership of all intellectual property being provided under this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to
(a)
Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services 2 Transtech Engineers Inc ATTACHMENT 2
contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Two Hundred Fourteen Thousand and Five Hundered Fifty Dollars ($214,550.00).
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 25% of the total contract sum or $25,000 whichever is more. The City Engineer is authorized to approve a Change Order for such additional services.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.
Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date. 3 Transtech Engineers Inc ATTACHMENT 2
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A".
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 36 months, ending on September 6, 2025, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; Default in the performance of any obligation or payment of any indebtedness under this Agreement;
4 Transtech Engineers Inc ATTACHMENT 2
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant 5 Transtech Engineers Inc ATTACHMENT 2
agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.
The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
(d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.
Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.
If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the 6 Transtech Engineers Inc ATTACHMENT 2
required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
7 Transtech Engineers Inc. ATTACHMENT 2
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Proiect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY
Transtech Engineers, Inc.
13367 Benson Avenue
Chino, CA 91710
Tel: 949-702-5612
Fax: 909-595-8599
Attn: Ahmad Ansari, P.E.
Principal
City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8132
Fax: 714-961-0283
Attn: Masoud Sepahi, P.E.
City Engineer
6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.
8 Transtech Engineers Inc. ATTACHMENT 2
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City.
This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility 4ndemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
9 Transtech Engineers Inc ATTACHMENT 2
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City, but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.
Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.
6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest 10 Transtech Engineers Inc ATTACHMENT 2
statute.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. Furthermore, Consultant will comply with the following:
(a) Unauthorized Aliens. Consultant hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of any work and/or services under this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City. (b) E-Verifv. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Consultant shall enroll in the E - Verify program within fifteen (15) days of the effective date of this Agreement to verify the employment authorization of employees assigned to perform work hereunder. Consultant shall verify employment authorization within three (3) days of hiring a new employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found at httri:// www.uscis.aov , or access the registration page at https://e-verifv.uscis.aov/enroll . Consultant shall certify its registration with E -Verify and provide City its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
11 ATTACHMENT 2
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. 12 Transtech Engineers Inc ATTACHMENT 2
CITY OF PLACENTIA,
A municipal corporation
Damien Arrula, City Administrator
ATTEST:
Robert McKinnell, City Clerk and ex -officio Clerk
of the City of Placentia
CONSULTANT
Allen Cavir. President
Name and Title
95-4314745
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:
Rosanna Ramirez, Risk Management
APPROVED AS TO CONTENT:
Masoud Sepahi, City Engineer
DEPARTMENTAL APPROVAL
Luis Estevez, Acting Deputy City Administrator
Date:
Date: ? ('12 / pitz_
Date:
Date:
Date:
Date:
13 Transtech Engineers Inc. ATTACHMENT 2
EXHIBIT A
CONSULTANT'S PROPOSAL AND SCOPE OF WORK
14 Transtech Engineers Inc ATTACHMENT 2
Submitted To
City of PLACENTIA
401 E. Chapman Ave.
Placentia, CA 92870
Attn: Masoud Sepahi, PE, LEED GA, City Engineer
Email submittal to: • • •- • lace i • . • •
PLACENTIA
Rich Heritage, Bright Future
TRA N5 IECII
Est. 1989
PROPOSAL
STREET REHAB DESIGN
1 r
FY 2022-2023
RoadwaySlurry Seal and
Arterial Paving Project
r`
r r*�
Submitted By
TRANSTECH Engineers, Inc.
Contact Person:
Ahmad Ansari, PE, Principal
E: [email protected]
C: 949-702-5612; 0: 909-595-8599
Transtech.org
*10111-11 �
s
Legend
Project Schedule (Fiscal Years)
2017--2021
2020-21
2021-22
2022-�3
1 www.transtech.org
855.595.2495 (toll-free)
August 10, 2022
City of PLACENTIA
401 E. Chapman Ave.
Placentia, CA 92870
TRANSTECIi
Attn: Masoud Sepahi, PE, LEED GA, City Engineer
Email submittal to: [email protected]
Dear Mr. Sepahi:
Est. 1989
PROPOSAL
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project Transtech Engineers, Inc. is pleased to submit this Task Order Proposal for the subject services.
Established in 1989, Transtech Engineers, Inc. (a California Corporation) is a multi -disciplinary engineering consulting firm. Transtech has been in business for over 32 years and provides municipal services to approximately 70 public agencies.
Transtech is a multi -disciplinary municipal engineering consulting firm. Our service capabilities include:
• Building & Safety Services, Building Inspection, Plan • City Engineer, City Traffic Engineer, Development Check, Building Evaluations, City Building Official, Review, Public Works Engineering, Plan Check, Code Enforcement
• Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and
Engineering
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way
Engineering
• Emergency, Support Services
Transtech has extensive experience in a variety of projects, such as:
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements
• Utilities, electrical undergrounding
• Bridges
• Parks and Playgrounds
• Parking Structures
• Community Centers
• Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings
Following are few examples of similar street rehab projects where Transtech has provided various services ranging from design engineering to construction management and inspection:
• Since 2013, Annual Street Rehab Program, City of Temple City • Since 2015, Annual Street Rehab Program, City of Commerce • 17/18, 19/20, 20/21 Annual Street Rehab Program, City of West Covina • 18/19, 19/20 Street Rehab Project, City of South EI Monte • 19/20, Street Rehab Project, City of Cudahy
• 19/20, Street Rehab Project, City of Maywood
• Riverside Dr Street Rehab Project, City of Chino
• El Prado Rd Reconstruction Project, City of Chino
• Eastern Ave, Full Depth Reclaimed Pavement Rehab Project, City of Commerce • Temple City Blvd Rehabilitation Project, City of Temple City (Fed. Funded) Corporate HQ: 13367 Benson Avenue, Chino, CA 91710
Transmittal Letter 2
• ATP Safe Routes to School Improvements Project, City of Huntington Park (Fed. Funded) • HSIP Cycle 6&7 Programs, Citywide Traffic Signal Improvements, City of South EI Monte (Fed. Funded) • Washington Blvd, Widening, Reconstruction Project, City of Commerce (Fed. Funded) • Rosemead Blvd, Bikeway, Reconstruction, Beautification Project, City of Temple City (Fed. Funded) • FY 17/18 Lerma and Alessia Pavement Rehabilitation, City of South El Monte (CDBG Funded) • 2020 Street Rehabilitation Project, City of South El Monte (CDBG Funded) • Alley Rehabilitation Project (MS -161, City of Chino (CDBG Funded) One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers. We serve as Building Official, Building Plans Examiner, Building Inspector, Permit Technician, City Engineer, City Traffic Engineer, Map/Plan Checker, Public Works/Permit Inspector, CIP Manager, Construction Manager, Construction Inspector, Designer, Federally Funded Project Manager and in other capacities for a number of public agencies. We also provide Fire Plan Check and Planning Support.
We consider our staff as extension of City staff, and work in the same structure and hierarchy as other City staff. We coordinate and interact with various in-house City staff members just as another City staff member as part of the City Team.
We have a qualified team with a large of pool of staff with diversified and extensive expertise. Our staff and resources include approximately 150 staff, including building official, plan checkers, inspectors, engineers, project managers, designers, construction managers, traffic and transportation analysts, technicians, admin support personnel.
Thank you for the opportunity to submit this proposal. If you have any questions or require additional information, please contact us.
Sincerely,
�yl��rs
Ahmad Ansari, PE, Contract Principal -in -Charge
E: [email protected]
C: 949-702-5612
YL. EN I„ IA
Okan Demirci, PE, QSD/P, Project Manager
E: [email protected]
C: 714-319-6137
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
Table of Contents
Section Page
A. BRIEF / UPDATED COMPANY QUALIFICATIONS 1
B. STAFF QUALIFICATIONS 12
C. SCOPE OF WORK 18
D. FEE 20
E. CURRENT FEE SCHEDULE FOR ALL STAFF QUALIFICATIONS 21 F. CURRENT/UPDATED REFERENCES 22
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
Proposal 1
A. BRIEF / UPDATED COMPANY QUALIFICATIONS
a. Firm Profile
About Transtech: Established in 1989, Transtech (a California Corporation) is a multi -disciplinary engineering consulting firm. Transtech has been in business for over 32 years and provides municipal services to approximately 70 public agencies, including Building and Safety Services. Our staff and resources include approximately 150 staff, including building official, plan checkers, inspectors, engineers, project managers, designers, plan checkers, inspectors, construction managers, traffic and transportation analysts, technicians, admin support personnel.
Service Capabilities: Transtech is a multi -disciplinary municipal engineering consulting firm. Our service capabilities include:
• Building & Safety Services, Building Inspection, Plan Check, Building Evaluations, City Building Official, Code Enforcement
• Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Engineering
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Engineering
• Emergency, Support Services
Currently, we are providing municipal, services to approximately 70 agencies, including Building and Safety Services to several agencies:
City of Temple City
✓ City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
✓ Building & Safety Services: Building Official,
Review, Inspection, Permit Technician
City of Commerce
City of Alhambra
✓ City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
Plan V Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of South El Monte
City Engineering Services: City Eng, Traffic Eng, V City Engineering Services: City Eng, Traffic Eng, Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
✓ Building & Safety Services: Building Official, Plan
Review, Inspection, Permit Tech
City of Big Bear Lake
✓ Building & Safety Services: Building Plan Review
✓ City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Design, CIP and Construction Management,
PW PC/Insp, Fed Proj Management
City of Maywood
✓ City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
✓ Building & Safety Services: Building Inspection, Permit Technician
City of Chino
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
✓ Building & Safety Services: Building Official, Plan Review, As -needed Inspection, As -Needed Permit Technician
City of West Covina
✓ City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW PC, Fed Proj Management
✓ Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Rosemead
✓ City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
✓ Building & Safety Services: Building Official, Plan Review, Inspection, Permit Tech
City of Pico Rivera
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project TRANSTECFr
Proposal 2
✓ CIP Management Services: Transtech is City's Contract CIP Manager for major Public Works Projects
City of Ontario
✓ CIP Management Services: Transtech is City's Contract CIP Manager for major Public Works Projects
City of Monterey Park
✓ City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
✓ Building & Safety Services: Building Official, plan check and as -needed inspection
Bear Valley Community Services District
✓ District Engineering Services/CIP Management:
Engineering Support, Traffic Engineering, CIP
Management
City of South Pasadena
✓ Building & Safety Services: Building Official, Plan
Review, Inspection, Permit Tech
City of Seal Beach
✓ Building & Safety Services: Building Official, Plan
Review, As -needed Inspection
City of Azusa
✓ Building & Safety Services: Building Official, Building Plan Review, As -needed Insp
San Manuel Indian Reservation
✓ Building & Safety Services: Building Official, Plan
Review, Inspection
San Manuel Casino
✓ Building & Safety Services: Building Official, Plan
Review, Inspection
City of Placentia
✓ On-call PM/CM and Development/PW Plan Check: On-
call services
City of San Clemente
✓ On-call Services: Development/Public Works Plan
Check
City of Rialto
✓ On-call Services: PW Inspection and Permit Tech
City of Culver City
✓ On-call Engineering Services: Eng Services
City of Santa Ana
✓ On-call Services: Eng and Tech Support Services
City of Chino Hills
✓ On-call Services: Engineering
City of Anaheim
✓ Engineering Services: Engineering Services
City of Pasadena
✓ On-call Engineering Services: Engineering Services
City of Rancho Palos Verdes
✓ CIP Project Management: CIP/Fed Proj Management
✓ Building & Safety Services: Plan Review, Inspection.
✓ City Engineering and CIP Management Services: City
Engineer and CIP Management.
City of Bell
✓ Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Cudahy
✓ CIP Management and Engineering Services: Traffic Eng, Design, CIP and Construction Management, PW Insp,
Fed Proj Management
✓ Building & Safety Services: Plan Review.
City of Hawaiian Gardens
✓ Building and Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Downey
✓ Building & Safety Services: Plan Review, Inspection
County of Riverside
✓ Building & Safety Services: Plan Review, Inspection
San Bernardino County Housing Authority
✓ On-call Services: As -Needed Support
City of San Bernardino
✓ On-call Services: Traffic Engineering, Constr.
Management
City of Moreno Valley
✓ Building & Safety Services: Plan Review, Inspection
City of El Monte
✓ On-call Services: Engineering Support, Traffic
Engineering, Construction Management,
Development/Public Works Plan Check, Map and Plan
Check
County of Los Angeles
✓ Building & Safety Services: Plan Review, Inspection
City of Norwalk
✓ Building & Safety Services: Plan Review
City of San Marino
✓ City Traffic Engineering Services: City Traffic Engineering City of Hermosa Beach
✓ Plan Check Services: Dev Plan Check
City of Banning
✓ Public Works Plan Check: PW Plan Check and Pw
Inspection
Riverside County Economic Development Agency
✓ On-call Services: Eng, Building Evaluations, & Surveying City of Palm Desert
✓ City Traffic Engineering Services: City Traffic Engineering City of Irwindale
✓ On-call Services: Construction Management and
Inspection Services
City of Lynwood
✓ On-call Services: Engineering, CIP and Construction
Management.
City of Yorba Linda
✓ Traffic Engineering Services: On-call Traffic Engineering Unique Qualifications: One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers. We serve as Building Official, Building Plans Examiner, Building Inspector, Permit Technician, City Engineer, City Traffic Engineer, Map/Plan Checker, Public Works/Permit Inspector, CIP Manager, Construction Manager, Construction Inspector, Designer, Federally Funded Project Manager and in other capacities for a number of public agencies. We also provide Fire Plan Check and Planning Support.
PLACENTIA
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
Proposal 3
Community Involvement: Supporting civic and community activities demonstrates Transtech's commitment to the progress, health, and well-being of the communities we serve. This is something that we take pride in as a company. In services and partnership with our client cities, we have a proven record of active engagement in City and Community events. This could include involvement or presence at City programs or events, supporting local businesses through the chamber, youth events, hosting workshops, sports, scholarship opportunities, community service, managing homelessness challenges, public safety, crime prevention, or any other community benefit that the City wishes us to be a part of. Our goal is not just to serve as an engineering consultant which is what we are best at, but also in being an active partner with our clients, to further enhance the City's reputation as an ideal community to live, invest, work, and play in. b. Few Sample Projects Representative of Transtech's Diversified Experience Transtech has extensive experience in a variety of projects, such as:
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements
• Utilities, electrical undergrounding
• Bridges
• Parks and Playgrounds
• Parking Structures
• Community Centers
• Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings
Following are few examples of similar street rehab projects where Transtech has provided various services ranging from design engineering to construction management and inspection:
• Since 2013, Annual Street Rehab Program, City of Temple City • Since 2015, Annual Street Rehab Program, City of Commerce • 17/18, 19/20, 20/21 Annual Street Rehab Program, City of West Covina • 18/19, 19/20 Street Rehab Project, City of South EI Monte • 19/20, Street Rehab Project, City of Cudahy
• 19/20, Street Rehab Project, City of Maywood
• Riverside Dr Street Rehab Project, City of Chino
• EI Prado Rd Reconstruction Project, City of Chino
• Eastern Ave, Full Depth Reclaimed Pavement Rehab Project, City of Commerce • Temple City Blvd Rehabilitation Project, City of Temple City (Fed. Funded) • ATP Safe Routes to School Improvements Project, City of Huntington Park (Fed. Funded) • HSIP Cycle 6&7 Programs, Citywide Traffic Signal Improvements, City of South EI Monte (Fed. Funded) • Washington Blvd, Widening, Reconstruction Project, City of Commerce (Fed. Funded) ▪ Rosemead Blvd, Bikeway, Reconstruction, Beautification Project, City of Temple City (Fed. Funded) • FY 17/18 Lerma and Alessia Pavement Rehabilitation, City of South El Monte (CDBG Funded) • 2020 Street Rehabilitation Project, City of South El Monte (CDBG Funded) ▪ Alley Rehabilitation Project (MS -161, City of Chino (CDBG Funded)
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
Proposal 4
Sample Projects Representative of Transtech's Experience in Construction Management, CIP Management, Inspection:
Washington Boulevard Widening and Reconstruction
Project ($30M): Transtech provided CM/CI/Resident
Engineer, Inspector, Office Engineer Services. The project included widening and reconstruction of 2.7 miles of
Roadway, Traffic Signals, Street Lighting, Landscape,
Improvements at 1-5 and at 710 Freeways ramps. The
project was federally funded and was managed in
compliance with Caltrans Local Assistance Procedures
Manual. The project was also a Caltrans Oversight Project.
O AWARD: This project was recognized as one of the
,;, projects of the year as part of the 2017 American
Public Works Association (APWA) BEST Award, in the
category of Transportation Projects.
Rosemead Boulevard Improvements Project ($20M):
Located in the City of Temple City, this was a Federally Funded project. Transtech provided construction
management, resident engineer, inspection, labor
compliance and office engineer services. The project
included protected bike lanes, widening and
reconstruction of 2 miles of roadway (including approx. 6,000 tons rubberized AC overlay).
Rte 71/Mission BI Grade Separation Project ($40M): This project was a Federally Funded project located the City of Pomona and included construction of a bridge/grade
separation. Transtech provided construction
management, resident engineer, inspection, labor
compliance and office engineer services. Caltrans was the oversight/jurisdictional Agency.
Cactus Avenue and Nason Street Improvements and 135'
Span Bridge Project ($21M): This project was part of the State Local Partnership Program SLPP Grant in the City of Moreno Valley ($21M). Transtech provided construction
management, resident engineer, inspection, and office
engineer services.
AWARD: This project was recognized with a project
achievement award by the Construction
% Management Association of America (CMAA) for
Construction Management Services under the Public
Works Category for $11M -$50M ranged projects.
Slauson Avenue ADA Improvements and Tree
Replacement Project ($1.5M): Located in the City of
Commerce, this project was funded thru City's Measure AA Funds. The project included removal of 149 overgrown
Ficus trees that displaced the sidewalk in some areas up to 2 feet high and replaced them with new ADA compliant
sidewalk and planted 433 drought tolerant trees in their place. Transtech prepared the PS&E, as well as provided construction management, resident engineer, inspection, labor compliance and office engineer services.
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T �I
TRANSTECEI
Proposal 5
Bogert Trail Bridge Widening Project ($5M): Located in the City of Palm Springs, this project was a Federally Funded project. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services. The project involved bridge widening, retrofit, and beautification elements.
City of Ontario, C Block Parking Structure (DB, Design -Build Project, Project Value: $15M): This project is being delivered under DB delivery method. Transtech is the City's Owner's Representative/Program Manager. Transtech also
prepared DB Pre -Qualification and RFP Packages, (as a
reference, please click HERE to review the DB Pre -
Qualification and RFP Packages prepared by Transtech).
City of Whittier, Uptown Parking Structure (DBB, Design -Bid - Build Project, Project Value: $12M): The project involved construction of a 4 story, 450 stall parking structure, and includes elements such as bicycle and motorcycle parking and provisions for future photovoltaic panels.. The project was delivered as DBB. Transtech served as Construction
Manager. This project is located in Whittier.
City of Alhambra Civic Center Library Project ($25M):
Transtech provided plan check, inspection, construction management, and owner representative services, the
project included construction of a 45,000 SF Library with an underground parking garage.
Renaissance Plaza ($15M): This project was located in the City of Alhambra and included a parking structure, 10 plex movie theater, retail, and plaza. Transtech served as the City's Building Official, Plan Checker and Inspector for this project including construction manager of the parking
structure, public plaza, and other improvements.
Rosewood Community Center ($25M): Transtech was
retained by the City of Commerce to take over the
management of this multimillion -dollar facility which was 2 years behind schedule. Within 5 months, Transtech
brought the construction to substantial completion level allowing the City to start the move -in process, and 2
months after, the facility was opened for public use.
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T 'I
TRANSTECII
Proposal 6
Garfield Avenue Parking Structure ($8.5M): This project included a 5 -story level, 600 space parking structure as part of the Alhambra Redevelopment Agency and
Downtown Redevelopment. Transtech provided plan
check, inspection, construction management and owner
representative services.
Riverside County Transportation Commission, Corona
Main Street Metrolink Parking Structure and Pedestrian
Bridge (25M): This project is in Corona and included 6
level, approximately 1,000 space parking structure, and a pedestrian bridge over railroad tracks. Transtech
provided inspection and construction management
services for the construction of this federally funded
project.
City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa Fe Depot Renovation Project ($25m): This project included The Parking Structure
involved the construction of a 3 -level parking structure for 350 cars. Historic Santa Fe Depot Renovation involved
renovation for adoptive reuse of 60,000 sf historical Santa Fe Train Depot.
Citywide Parks Improvement Project ($2.5M): This project included installation of park equipment (playground,
picnic shelters, benches), construction of ADA
improvements, and various PCC improvements at 13 parks
in the City of Monterey Park. Transtech provided CIP
project management which included bid package
preparation, project management and coordination.
Salt Lake Park Splash Pad Project ($1M): This project was located at Salt Lake Park in the City of Huntington Park.
Transtech provided construction management, resident
engineer, inspection, and office engineer services.
Cascades Waterfall Renovation Project ($600K): This
project included the renovation of the Cascades
Waterfall landmark in Monterey Park, which included
lighting, plastering of the fountain, painting, ADA
improvements, PCC walkway improvements, and
landscaping. Transtech provided CIP project
management which included bid package preparation,
project management and coordination.
Lugo Park, Soccer Field and Park Improvements Project
($1.6M): This project was partially funded through CDBG funds in the City of Cudahy. Transtech prepared the PS&E as well as provided construction management and
inspection services for a regulation soccer field with
artificial turf on existing baseball field, DG walking path, landscaping, parking lot expansion, concrete plaza,
lighting, drainage, bathroom, and concession stand ADA
improvements.
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T �I
TRANSTECEI
Proposal 7
Garvey Ranch Basketball Court Improvements ($200K):
This project included construction of new PCC basketball court installation, striping, basketball hoops, fence, and PCC walkway in Monterey Park. Transtech provided bid
package preparation, project management and
coordination.
Sample Projects Representative of Transtech's Experience in Civil Engineering:
• 2016, 2017, 2018, 2019, 2020 Annual City-wide Street Rehabilitation Project, City of Commerce: Prepared Design/PS&E as well as provided construction management and inspection services. Cost: $20m. • 2015, 2016, 2017, 2018, 2019, 2020 Annual City-wide Street Rehabilitation Project, City of Temple City:
Prepared Design/PS&E as well as provided construction management and inspection services. Cost:
$10m.
• 2019, 2020 Annual City-wide Street Rehabilitation Project, City of West Covina: Prepared Design/PS&E as well as provided construction management and inspection services. Cost: $3m. • Water Improvement Project, Location 2, Nicolet St., Cottonwood Rd., George St., 12th St., 114th St., City of Banning: The project involved installation of new 8" and 12" D.I. watermain, water service laterals, fire hydrant, water meters and other miscellaneous improvements. Cost: $1.5m. • Agnes Ave Water and Sewer Improvements, City of Lynwood: The project involved installation of waterline, sewer line, and street rehabilitation, AC reconstruction, concrete improvements. Completed:
2021. Cost: $3m.
• CSUSB (Cal State SB University) San Bernardino Campus Access Road: Prepared PS&E and provided construction administration for the project. Improvements included approximately 1 -mile street, water, landscape, grading, drainage, street lighting and various other improvements. Cost $5M. • City of San Bernardino Campus Parkway Roadway Design: Prepared PS&E as well as provided construction management and inspection services for the project. Improvements included street, water, sewer, storm drain, landscape, street lighting, traffic signal, and signing and striping. Cost $6M. • Alameda Corridor Agency East (ACE) Rail Grade Crossing Jumpstart Improvement Project: Prepared PS&E for Federally Funded Jump Start Improvement Package #1 -Rail Grade Crossing Improvements for Alameda Corridor Agency East (ACE). Project involved 6 agencies and 14 locations in Los Angeles County. Work involved roadway realignment and reconstruction, signalization, traffic control, and construction phasing as well as related improvements such as storm drain, water, sewer landscaping, underground utilities, etc. Cost $8M.
• Shandin Hills Specific Plan: Provided planning engineering services for the preparation of the Specific Plan and Tentative Map. The project is a proposed 240 -acre 1049 dwelling unit community in the City of San Bernardino. Drafted the Specific Plan and prepared the master tentative map. • Arrowhead Springs Specific Plan (including annexation into the City): Approximately 4,000 -acre site at the foothills of San Bernardino Mountains, and includes 1,500 to 2,000 residential units, 1,000,000 square feet of commercial and office space, 199-acre/18-hole public golf course, renovation, and reuse of the historic Arrowhead Springs Hotel with a new 115 room annex, new 300 -room hotel, a conference center, 14 -acre corporate office area.
Eagle Bice, Muscupiabe Land Area Infrastructure Master Plan (Devore area in San Bernardino): Drainage, Sewer and Water Master Plan: Approximately 500 -acre area for future 1,100 -unit master planned community. The project also included a full infrastructure (roadways, storm drain, water, sewer, parks, and utilities) needs and assessment and cost analysis for this future development.
University of California, Riverside, West Campus Infrastructure: Prepared West Campus Infrastructure Development Design/Study, which identified utility and surface infrastructure requirements, and how these improvements could be phased to accommodate proposed campus growth, for an area of 236.8 acres to support approximately 5 million gross square feet of academic, research, support, and student
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
Proposal 8
housing facilities.
• City of San Bernardino Water Projects: Design and construction management of 3500 feet of 20 to 36 - inch ductile iron water transmission main in the City of San Bernardino for the development of University Park. Design of over 10,000 feet of 8 thru 12 -inch DIP water main for water distribution. Structural arch design for road crossing over the Dept of Water Resources 109 -inch Santa Ana pipeline. • City of Riverside Water Projects: Water distribution analysis and computer modeling for University of California Riverside West Campus expansion infrastructure project. • Eastside Water Treatment Facility (EWTF) Phase 3 Expansion, City of Chino: The project involved the expansion of the treatment capacity at the EWTF from 3,500 gallons per minute (gpm) to 7,000 gpm which includes pre -filters, Granular Activated Carbon (GAC) vessels, and an ion exchange system, construction of dual brine pipelines. Completed: Construction is in progress, scheduled to be completed in late 2022.
Cost: $20m.
• Brewster Ave Water and Sewer Improvements, City of Lynwood: The project involved installation of waterline, sewer line, and street rehabilitation, AC reconstruction, concrete improvements. Completed:
2021. Cost: $1.5m.
Sample Projects Representative of Transtech's Experience in Traffic Engineering:
In addition to providing many diversified services to approximately 65 agencies, we are also providing Traffic Engineering and Transportation Planning Services, including serving as Contract City Traffic Engineer for several agencies:
✓ City of Commerce - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official ✓ City of Temple City - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official ✓ City of South El Monte - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official ✓ City of West Covina - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official ✓ City of Alhambra - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official ✓ City of Big Bear Lake - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Engineer, Contract City Traffic Engineer, Contract City Building Official ✓ City of Rosemead - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Engineer, Contract City Traffic Engineer
✓ City of Maywood - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Engineer, Contract City Traffic Engineer
✓ City of San Marino - Services Provided: Traffic Engineering and Transportation Planning Services; Contract City Traffic Engineer
✓ City of Cudahy - Services Provided: As -needed Traffic Engineering and Transportation Planning Services; CIP Services; Building & Safety Plan Check Services
✓ City of Monterey Park - Services Provided: As -needed Traffic Engineering and Transportation Planning Services; CIP Services; Building & Safety Services
✓ City of Palm Desert - Services Provided: As -needed Traffic Engineering and Transportation Planning Services
✓ San Manuel Tribe and Casino - Services Provided: As -needed Traffic Engineering and Transportation Planning Services; Engineering Services; CIP Services; Building & Safety Services ✓ City of Lancaster - Services Provided: As -needed Traffic Engineering and Transportation Planning Services ✓ City of Yorba Linda - Services Provided: As -needed Traffic Engineering and Transportation Planning Services
✓ City of Norwalk - Services Provided: As -needed Traffic Engineering and Transportation Planning Services; Building & Safety Services
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
Proposal 9
✓ City of Pomona - Services Provided: As -needed Traffic Engineering and Transportation Planning Services ✓ City of Moreno Valley - Services Provided: As -needed Traffic Engineering and Transportation Planning Services; Building & Safety Services
✓ City of San Bernardino - Services Provided: As -needed Traffic Engineering and Transportation Planning Services
Sample Projects Representative of Transtech's Experience in Grants and Funding:
Our team has proven track record in obtaining outside grants for its client cities. Our staff works with our client cities to find potential funding sources, and to prepare competitive applications for various programs. Just recently, our firm obtained approximately $80m in funding from METRO for 710 North Corridor Mobility Improvements Projects under Round 2 applications, including $9m for Monterey Park, $27m for Rosemead, and $76m for Alhambra. We also obtained approximately $150m under Round 1 projects for our client cities.
Additionally, after funds are awarded to a client, our experienced staff provides assistance to ensure compliance with applicable funding program requirements, including preparing necessary clearance approvals (environmental, utilities, ROW), processing E-76 authorizations, and managing project. ✓ City of Monterey Park: 2018 Active Transportation Program (ATP) Cycle 4, Citywide School and Crosswalk Safety Improvements Project, Awarded Funding Amount: $1,367,000 ✓ City of Monterey Park: 2018 Highway Safety Improvement Project (HSIP) Cycle 9, Signal Safety Enhancement Project, Awarded Funding Amount: $540,000
✓ City of Alhambra: 2018 Highway Safety Improvement Project (HSIP) Cycle 9, Pedestrian Safety Improvements at Signalized Intersections Project, Awarded Funding Amount: $600,000 ✓ City of South El Monte: 2018 Highway Safety Improvement Project (HSIP) Cycle 9, Signal Safety Enhancement Project, Awarded Funding Amount: $876,000
✓ City of Beaumont: 2018-19 Rubberized Pavement Grant Program (Cal Recycle), Awarded Funding Amount: $299,500
✓ City of Commerce: 2018-19 Rubberized Pavement Grant Program (Cal Recycle), Awarded Funding Amount: $348,600
✓ City of Commerce: 2016-17 Rubberized Pavement Grant Program (Cal Recycle), Awarded Funding Amount: $281,400
✓ City of Huntington Park: 2016 Active Transportation Program (ATP) Cycle II, Uncontrolled Crosswalk SRTS Ped Safety Project, Awarded Funding Amount: $1,032,000
✓ City of Cudahy: 2016 Active Transportation Program (ATP) Cycle III, Atlantic Ave Bicycle and Ped Enhancement Project, Awarded Funding Amount: $1,784,000 ✓ City of San Gabriel: 2016 Highway Safety Improvement Project (HSIP) Cycle 8, Install overhead flashing beacon, Awarded Funding Amount: $270,200
✓ City of Pico Rivera: 2016 Highway Safety Improvement Project (HSIP) Cycle 8, Sign Improvements Project, Award Amount: $696,300
✓ City of Vernon: 2016 SCAG Sustainability Planning Grants Program, Transit Route Feasibility Study, Awarded Funding Amount: $60,000
✓ City of Rosemead: 2015 Metro (MTA) Call for Projects, Garvey Avenue Regional Access & Capacity Improvement Project, Awarded Funding Amount: $2,316,000 ✓ City of Rosemead: 2015 Highway Safety Improvement Project (HSIP) Cycle 7, Installation of HAWK Project, Awarded Funding Amount: $241,300
✓ City of Monterey Park: 2015 Metro (MTA) Call for Projects, Monterey Pass Road Complete Streets Bike Project, Awarded Funding Amount: $1,994,000
✓ City of San Gabriel: 2015 Highway Safety Improvement Project (HSIP) Cycle 7, Signal Safety Enhancements Project, Awarded Funding Amount: $570,000
Y1.ACI;N'1'IA,
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECFI
Proposal 10
✓ City of Huntington Park: 2015 Active Transportation Program (ATP) Cycle III, Citywide Uncontrolled Crosswalk Pedestrian Safety Enhancement Project, Awarded Funding Amount: $1,757,000 ✓ City of Cudahy: 2015 Active Transportation Program (ATP) Cycle II, Wilcox Avenue Complete Streets and SRTS Project, Awarded Funding Amount: $1,344,000
✓ City of Cudahy: 2015 Metro (MTA) Call for Projects, City Wide Complete Streets Improvement Project, Awarded Funding Amount: $2,134,000
✓ City of Cudahy: 2015 Highway Safety Improvement Project (HSIP) Cycle 7, Salt Lake Ave Safety Project, Awarded Funding Amount: $363,000
✓ City of Commerce: 2015-16 Rubberized Pavement Grant Program (Cal Recycle), Awarded Funding Amount: $204,500
✓ City of Commerce: 2014-15 Rubberized Pavement Grant Program (Cal Recycle), Awarded Funding Amount: $145,200
✓ City of Alhambra: 2013 Metro (MTA) Call for Projects, Valley Boulevard Ped Improvement/Walking Viability Project, Awarded Funding Amount: $323,000
✓ City of Commerce: 2013 Metro (MTA) Call for Projects, Atlantic Blvd: Washington to Como Goods Movement Project, Award Amount: $631,000
Following are few Sample Projects Representative of Transtech's Experience in Building and Safety, Engineering, Development Plan Check, Inspection, Processing:
Agency: CITY OF TEMPLE CITY
Project: Blossom Walk Residential Development (Valuation $6 m). This development includes 24 -unit condominiums
and 4 single family homes.
Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan Check and Inspection.
Transtech serves as the City's Contract Building Official, City Engineer, City Traffic Engineer.
Agency: CITY OF SOUTH EL MONTE
Project: Chico Residential Development (Valuation $15 m).
This development includes 13 buildings with 70 residential units.
Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan Check and Inspection.
Transtech serves as the City's Contract Building Official, City Engineer, City Traffic Engineer.
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECH
Proposal 11
Agency: CITY OF COMMERCE
Project: Warehouse with Office Space Development
(Valuation $20 m). This development includes one-story of warehouse with mezzanines for office use of 114,898 square feet of total floor area in a 5.65 -acre lot.
Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan Check and Inspection.
Transtech serves as the City's Contract Building Official, City Engineer, City Traffic Engineer.
Agency: CITY OF ALHAMBRA
Project: Main Street Collection (Valuation $23m). This
development includes 4 -story mixed-use project with 8,200 s ft retail space, 52 condos, 9 live/work units, 19 townhomes, and 6 shopkeeper units.
Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan Check and Inspection.
Transtech serves as the City's Contract Building Official, City Engineer, City Traffic Engineer.
Agency: CITY OF WEST COVINA
Project: Medical Center Building (valuation $20m). This project is a new Medical Office Building of approximately 55,000 sf that will operate 24/7 providing a radiation
oncology department and infusion department.
Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan Check and Inspection.
Transtech serves as the City's Contract Building Official, City Engineer, City Traffic Engineer.
Agency: SAN MANUEL BAND OF MISSION INDIANS TRIBE
AND CASINO
Project: Casino Expansion/Development (valuation $700M):
This project involves Casino's expansion program, which includes casino renovation, new hotel, entertainment
center, parking structure, pedestrian bridges, alignment of entry and exit roads, and various other improvements.
Transtech provided following services:
• Building Plan Check and Inspection.
• Fire Plan Check.
Transtech serves as the Tribe's and Casino's (they are 2 sperate entities) Contract Building Official, Plan Checker, Inspector and Fire Marshall.
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T 'I
TRANSTECII
Proposal 12
B. STAFF QUALIFICATIONS
Transtech has a team of experienced staff. Following are qualifications of few of the staff members in our team:
AHMAD ANSARI, PE, Contract Principal
Education
• BS in Engineering, MBA
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Ansari has over 30 years of past experience in City and County Public Works and has worked at several municipalities in Southern California, including:
• City of Moreno Valley- Public Works Director/City Engineer • City of Rialto- Public Works Director/City Engineer
• City of Perris- Public Works Director
• City of Pomona- Deputy Public Works Director/Assistant City Engineer.
He has managed CIP Programs and Public Works Operations, and served as the responsible in charge of numerous multi -disciplinary teams, including:
• Capital Improvement Program project management and delivery • Real Property/Right of Way acquisition and management • Traffic and Transportation engineering
• Private Development/Entitlement process review and approval • Maintenance and Operations including roads, storm drains, sewers, parks, facilities, traffic signals, signs/striping, fleet
• Special Districts, Landscape/Lighting Assessment
• Electric Utility
OKAN DEMIRCI, PE, QSD, QSP, MBA, Project Manager
Education
• BS in Engineering
Registrations/Certifications
• Registered Civil Engineer
• Caltrans Resident Engineer Academy,
Highlight
Mr. Demirci has approximately 10 years of experience. Mr. Demirci serves as Assistant Public Works Director, Assistant City Engineer, CIP Program Manager at Transtech's Contract Cities and provides technical and management support. Mr. Demirci completed Caltrans Resident Engineer Academy, very familiar with the management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM). Mr. Demirci works as CIP Program Manager at various Transtech's Contract Cities, and manages various capital improvement programs including state and federal funded programs.
Mr. Demirci's experience also includes working as Resident Engineer, Project Manager and Construction Manager on various projects (including federal and state funded projects). He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies. Examples of his project experience includes:
• City of Chino, CIP Program Manager
• City of South El Monte, CIP Program Manager
• City of Monterey Park, CIP Program Manager
• City of Commerce, CIP Program Manager
• City of Temple City, CIP Program Manager
• City of Cudahy, CIP Program Manage
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T �I
TRANSTECEI
Proposal 13
CARLOS A. PINEDA, PE, QSD, QSP, LEED, Sr. Engineer
Education
• BS in Civil Engineering,
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Pineda has over 30 years of experience in civil engineering and project management. He has extensive experience working for both private and public sectors. He has participated on numerous multi -disciplinary teams dealing with the planning and development of civil and traffic engineering, urban and rural development, and public works projects. He has served as Principal Project Manager for a variety of projects.
Public works design experience covers a wide variety of projects, including the improvement of major arterials, secondary highways and collectors, flood control and drainage projects, water and waste water projects, ADA retrofit, and safe routes to school projects. He has a good understanding and knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.
Private sector design experience covers a wide range of projects including residential master planned communities and "in tract" residential improvements. In -tract residential improvements included the design and construction of domestic and reclaimed water infrastructure to serve the new developments.
He supervised project managers, engineers and designers in the preparation of Plans, Specifications and Estimates for the construction of Civil Engineering projects, including residential subdivisions, school facilities, public works projects and community parks. He provided Quality Assurance and Quality Control for the Projects. He has also provided engineering support during the Construction Phase of the projects, including responding to RFI's, plan revisions, review of submittals etc.
JOSEPH DEPERALTA, PE, QSD, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Peralta has approximately 30 years of experience. His experience includes working as contract/consultant City Engineer, Plan Checker, Design Engineer for various Cities. His experience includes dealing, coordinating and navigating thru the permitting processes with municipal, county and state level and other governmental agencies, architects and consultant, utility companies, and regional entities, including Caltrans, Water Quality Board, AQMD, US Corps of Engineers, Department of Fish and Game, Union Pacific Railroad and others.
A. w
MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Sr. Engineer
Education
• BS in Engineering
Registrations/Certifications
• RE Academy, Caltrans
• Water Pollution Control Compliance on Construction Sites for RE, Caltrans • Construction Program Management Workshop, FHWA
• Field Office Procedures Course, Caltrans
• California Work Zone Inspection - High Speed, Caltrans • Asphalt Concrete Inspection and Rehabilitation Strategies, Caltrans Highlights
Mr. Ackerman has over 20 years of experience. At Transtech, he has been working as a Sr. Engineer at various Transtech City Engineering Contracts. He has served at various Cities under Transtech's City Engineering Contracts, including Temple City, Huntington Park, and Alhambra. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T 'I
TRANSTECII
Proposal 14
PLACENTIA
governmental agencies.
Mr. Ackerman's experience also includes working at Caltrans and other agencies:
o Caltrans District 8: Mr. Ackerman was a civil transportation engineer for Caltrans District 8 where he was involved in the design and construction of various projects. • City of San Bernardino: Mr. Ackerman was involved in various projects including Development Review and Plan Check, design and review of Street Improvement Plans, Rough and Precise Grading Plans, Sewer Plans, Storm Drain Plans, Street Lighting Plans, Storm Water Pollution Prevention Plans, Water Quality Management Plans, Geotechnical Reports, and Hydrology/Hydraulic Studies, land development, industrial, commercial, residential, and transportation development projects including Tract and Parcel Maps. He also directed and performed plan check of improvement plans submitted by developers to the City.
• City of Huntington Park: Mr. Ackerman worked as contract City Engineer under Transtech's municipal services contract and later as City Engineer and Interim Director of Public Works under the City.
Public Works Projects Experience: Mr. Ackerman has also served as Project Design Engineer, Project Manager, and Construction Manager/Resident Engineer on a number of projects.
ZIAD Y. MAZBOUDI, PE, QSD, QSP, CPSWQ, CPESC, LEED AP, D.WRE, Principal Civil Engineer Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer, QSD, QSP, CPSWQ, CPESC, LEED AP Highlights
Mr. Mazboudi has 34 years of progressively responsible, diversified experience in public works, engineering, utilities, development engineering, facilities maintenance, sustainability, environmental programs and project management in both the public and private sector, supported by a strong educational background in civil engineering, geographic information systems, water quality/urban runoff, and environmental programs. His experience includes:
• City of San Clemente - PW Department, Deputy Director/Engineering • City of San Juan Capistrano - PW/Utilities Department, Senior Civil Engineer • City of Westminster - PW Department, Associate Civil Engineer/Development Engineer • City of La Habra - PW Department, Assistant Civil Engineer.
Special International Projects:
• US Green Building Council ( www.usabc.ora) , Egyptian Green Building Council (EGBC) Represented the US Green Building Council, to assist in the formation of the EGBC. Provided lectures on the role of government in Green Building and on the US Green Building Program, LEED. • USAID International Development Agency ( www.usaid.aov) , In partnership with USAID and ICMA Kingdom of Jordan Commercial/Industrial Environmental Audit
In partnership with USAID and ICMA, developed a training manual for the audit of commercial and industrial facilities in Jordan. Performed audits in Jordan and provided recommendations to the Minister of the Environment and the Minister of Local Government.
DAVID RAGLAND, PE, PLS, QSD, QSP, Sr. Engineer
Education
• Humboldt State University, CA, Bachelor of Science
Registrations/Certifications
• Registered Civil Engineer
• Licensed Land Surveyor
Highlights
Mr. Ragland is a civil engineer and land surveyor has over 30 years of diverse experience in a wide variety of projects in civil engineering. He has managed numerous multi -disciplinary teams dealing with the planning, engineering, entitlement, environmental permitting, development and construction of urban and rural development, and public works projects. His experience also includes special emphasis on complex grading and hillside developments (has worked on the civil engineering and development of more than 40,000 acres of hillside properties), preparation of due diligence and project feasibility analysis, through conceptual planning and design to entitlement and construction. 111
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T �I
TRANSTECII
Proposal 15
NORMAN CAESAR M. BACULINAO, PE, TE, Sr. Traffic Engineer Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil and Traffic Engineer
Highlights
Mr. Baculinao has 30 years of experience in Traffic Engineering. He has strong Traffic Signal System Operation experience, including Traffic Management Centers or TMC. He is technology oriented and has extensive working knowledge of new (Intelligent Transportation System) ITS standards, the System Engineering Process; Traffic Signal System Integration, Video Detection, CCTV systems, twisted pair communication system, fiber optic cables, Ethernet, Light Emitting Diode (LED) signals, Red Light Camera Systems, etc.
His experience includes:
• County of Ventura, California: Traffic Engineering Manager • City of Pasadena, California: Traffic Engineering Manager • City of Santa Clarita, California: Associate Traffic Engineer • City of Stockton, California: Assistant Traffic Engineer • City of Roseville, California: Assistant Traffic Engineer JEFFREY HIRSH, Sr. Inspector (field/review support when needed) Education
• SDSU, College Level Classes
Registrations/Certifications
• Cal OSHA 10 hour construction certified
• Construction Site Storm Water Training
1 Highlights
Jeffrey Hirsh has approximately 30 years of experience in general engineering/public works and building construction projects. He has worked in the capacity of foreman, site superintendent and project manager. In these capacities, he has been involved in a wide variety of private and public works construction projects in Type A (General Engineering) and Type B (Building) construction. He has knowledge of standards and procedures for public agencies, including the Green Book, Caltrans, and has extensive experience in traffic control, safety and OSHA compliance requirements. Mr. Hirsh also has experience in inspecting federally funded projects to ensure compliance with the Caltrans Local Assistance Procedures Manual. He also has extensive experience in communicating/working with the public/adjacent property owners and being proactive in dealing with complaints and comments and minimizing project impacts.
His experience at Transtech as construction manager, project manager and public works inspector at Transtech includes:
• Washington Boulevard Widening and Reconstruction Project (Federally Funded), City of Commerce. The project included widening and reconstruction of 2.7 miles of Roadway (including approx. 3,500 tons rubberized AC overlay). The project was federally funded and managed in compliance with Caltrans Local Assistance Procedures Manual. Cost: $35m.
• Uptown Parking Structure, City of Whittier: Construction of a 4 level 351 vehicle capacity parking structure. Cost:
$15m.
• Metrolink Station Improvements, City of Commerce ($0.5m) • Lugo Park Artificial Turf Soccer -Field and Park Project in the City of Cudahy, which included reclaimed water irrigation. The project was CDBG Federally Funded Cost: $2.6m. • PW Inspections at various Transtech Contract Cities. He provides inspection for public works improvements including local roads, pavement rehabilitations, water, sewer, storm drain, traffic signals, striping, grading, utilities. • La Ballona Safe Routes to School Improvements (Federally Funded), City of Culver City. Pedestrian safety improvements, traffic signal and HAWK installation, accessibility improvements (sidewalk, curb ramp, curb&gutter), pavement rehabilitation, signage and striping. Cost: $3.5m. • Traffic Signal Left Turn Phasing Project (Federally Funded), City of Culver City: Traffic signal improvements, accessibility improvements (sidewalk, curb ramp, curb&gutter). Cost: $2.0m. • Garvey Park Facility Improvements: Pedestrian walking trail, safety improvements including HAWK at Mission and Iva-, accessibility improvements (curb ramp, crosswalk, sidewalk). Cost: $1.0m
STREET REHAB DESIGN
PLACENTIA FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T 'I
TRANSTECII
Proposal 16
• Traffic Signal Improvements (HSIP Cycle 6) at Various Locations (Federally Funded), City of South El Monte:
Installation of traffic signal improvements, left turn phasing, concrete improvements, pedestrian safety. Cost: $2.0m • Temple City HSIP Project, Traffic Signal Imp and Pavement Rehab (Federally Funded), City of Temple City. Project involved traffic signal improvements, pavement rehabilitation (rubberized AC overlay), traffic signals, utilities, and other misc. improvements.
• Eastern Avenue Street Rehab Project, City of Commerce. Transtech provided CM/Resident Engineer, Inspector, Office Engineer Services. Funded by Measure AA Funds. Project was inspected and managed in compliance with Caltrans LAPM. Project involved Full Depth Reclaimed Pavement Rehabilitation. ($4.0m) • City -Wide Annual Street Rehab Project ($3.2m), City of Commerce. Improvements included city-wide AC full depth reclamation.
• Slauson Ave Tree and SW Replacement, City of Commerce ($1.5m) Jeffrey's prior experience includes:
• 2013-214, PSBI Parking Structure Construction: Sr. Superintendent. • 1995-2013, Harwood Homes, Inc. Managed 35 Development Projects • 1992-1995, Overland Company: Site Superintendent - SFR Tract Home Development • 1985-1992, Cambridge Development: Site Superintendent/Assistant Superintendent CRAIG M. WHEELER, Sr. Inspector (field/review support when needed) Education
• BA
Registrations/Certifications
• NASSCO-Certified Inspector (Pipeline, Lateral and Manhole Assessments) • Licensed A General Eng. Contractor
Highlights
Mr. Wheeler has more than 30 years of experience in engineering and construction in both the public and private sectors. He has provided project management and inspection services on a wide variety of public works projects. His experience includes pavement rehab, ADA, sidewalk, curb&gutter, grading, wet and dry utilities, roadway reconstruction and resurfacing, bridge construction and rehabilitation, water and sewer lines, RCP or RCB storm drains, pump stations, booster pump stations, street lights, traffic signals -new and upgrade/modifications, parks, parking lots, structures and other related types of projects. As a project manager and construction inspector, He has inspected projects that are funded with State and Federal Funds, and is familiar Caltrans LAPM for Contract Administration.
Following are examples of projects where Mr. Wheeler served as the Project Inspector and provided on- site CM Support:
• 2019 Residential and Arterial Pavement Improvement, 1-159/1-139; City of Torrance • Public Works Inspection (Staff Augmentation); City of Newport Beach • Alicia Parkway Rehabilitation; City of Aliso Viejo
• FY 2017-18 Street Rehabilitation; City of La Habra Heights • Beltway Operational Improvements; Caltrans 1 Bakersfield • University Drive Widening (Campus to MacArthur); City of Irvine • The Tracks at Brea - Segment No. 4; City of Brea
• CDBG Asphalt Repairs and Asphalt Overlays FY 2017; City of Mission Viejo • Annual Pavement Preservation Program FY 2018-19 and 2015-16; City of Yorba Linda • FY 2015-2016 Annual Citywide Sidewalk Repairs; City of Santa Monica • Manhattan Beach Water Line and Street Improvements; City of Manhattan Beach • Harbor Boulevard Median and LS Improvements; City of Costa Mesa • Citywide Sewer Repairs; City of West Hollywood
• Emergency Storm Drain Repair; City of Torrance
• Concrete Repair Program, Phase VI (CDBG); City of West Hollywood • Bedford Canyon Road Realignment; City of Corona
• Ontario Avenue Median Improvements; City of Corona
• SR-60/Market Street Improvements; City of Riverside
• Rimpau Park; City of Corona
• LAX Terminal Fuel Access Transmission Line Installation and Taxiway Paving Improvements
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T 'I
TRANSTECEI
Proposal 17
EARL FRASER, Sr. Inspector (field/review support when needed) Education
• Various Professional Seminars
Registrations/Certifications
• Registered Construction Inspector by American Construction Inspectors Association • QSP (Construction General Permit Qualified SWPPP Practitioner).
Highlights
Mr. Fraser has approximately 30 years of experience. He is a Registered Construction Inspector by American Construction Inspectors Association. He is also certified as QSP (Construction General Permit Qualified SWPPP Practitioner). His experience includes inspection local roads, pavement rehab, ADA, grading wet and dry utilities. As Sr. Inspector/Construction Manager, he performs a wide variety of tasks to ensure the project progresses on schedule, is in compliance with approved plans and specifications, and effective communication and information flow is maintained with project participants. He has inspected projects that are funded with State and Federal Funds, and is familiar Caltrans LAPM for Contract Administration.
Examples of his project experience as Sr. Inspector/Construction Manager includes:
• La Ballona Safe Routes to School Improvements, City of Culver City • Valley -Linden Roadway Improvements, City of Rialto
• FY 19/20 Pavement Rehab, City of Commerce
• FY 19/20 Pavement Rehab Las Tunas Rd, City of Temple City • FY 19/20 Pavement Rehab, City of Cudahy
• FY 17/18, 19/20, 20/21 Pavement Rehab, City of West Covina • FY 19/20 Pavement Rehab, City of Maywood
• CDBG Various Restroom Improvements, City of Cudahy
• CDBG Sr. Center Facility Improvements, City of West Covina • Traffic Signal Improvements (HSIP Cycle 6) at Various Locations, City of South El Monte • Brewster Ave Water and Sewer Improvements, City of Lynwood • Agnes Ave Water and Sewer Improvements, City of Lynwood • Primrose Park Improvements, City of Temple City
• Field Inspector, Middle College, Little Mountain, Roosevelt II, Alessandro and Lankershim Schools for the City of San Bernardino Unified School District
• Field Inspector and Design Support, City of Grand Terrace Pico Park Ball Field
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T �I
TRANSTECEI
Proposal 18
C. SCOPE OF WORK
Scope of work is to prepare street rehab pans for FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project for various streets, which are shown in yellow color on the map below:
e..emem gen,m�r...ttn a27,7"e ""'
q
Legend
■ —■fir■.••■No
.00000
, i••I
•
1 ;
..°0
1L♦♦
if♦♦r♦r-
•
r••♦•♦•aOrr
r
PLACENTIA
4-'`. Legend
Project Schedule (Fiscal Years) 2023-24
2017-2021
2020-21
2021-22
2022-23
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project 2024-25
2025-26
2026-27
TRANSTECII
Proposal 19
Based on our discussion with City Engineer, the following Scope of Work is assumed for this project:
1. Preliminary Engineering and Field Review
• Meet with City representatives to review the project in detail and determine requirements and procedures for design, on-going review, coordination, and meetings. The project area maps are attached as Attachment 1 and may be adjusted after field inspections. • Assemble and review available information pertaining to the project, including existing survey data, as -built improvement plans, City maps, mylars of aerial photographs, utility information, and other available record data. This task includes performing research at both the City of Placentia and the County of Orange.
• It is anticipated that both projects will be considered Categorically Exempt from further CEQA environmental analysis.
• Conduct a preliminary field review of the pavement on the project streets, and provide opinion to City for City's consideration and final decision of which rehab method will be used on each street. It is assumed the rehab method will be limited to slurry seal for the majority of the streets, and 2" to 4" coldmill and overlay on major arterials.
• As part of the preliminary field review, we will note broken concrete curb, gutter, sidewalk and catch basins in need of repair and provide such items to City for review and final decision as well. • Show existing traffic loops and signing and striping to be restored or modified (Goggle Aerials will be used as base plans to restore existing striping and loops).
2. Preliminary Desian
• Based on City's final decision, using available hard copy files of a City map provided by the City, or using Google Aerials as base, prepare plans for arterial streets to be rehabilitated with coldmill and overlay (with a scale of 1" = 50'
• Prepare 1 1 " x 17" plans using Google Aerials as base for streets to be slurried. • Develop preliminary signing and striping plans at scale 1" = 50' utilizing Google Aerials as base. • Prepare technical and general specifications, bid package, contract documents, and engineer's estimates in the City -approved format. The City will provide a "boilerplate" set of standard bid specifications.
• Submit preliminary plans, specifications, and cost estimates to the City for review and comment. • Coordinate project with all affected utilities and ensure that all affected utilities are notified during the design review phase of the project.
3. Final Design
• Based on the City's comments and requirements, revise the plans, specifications, and estimates.
4. Support During Biddina
• Answer Requests for Information and associated questions during the bid phase.
5. Support During Construction
• Per our discussion with the City, we have included a limited budget allocation for the review contractor's shop submittals and to provide engineering support during construction phase.
6. Mapping and Topographic Surveying
Per our discussion with the City, Mapping and Topographic Surveying is NOT part of the scope of work.
However, we have included limited local area survey work for drainage if needed. Any construction staking/surveying will be provided by the selected construction contractor.
7. Pavement Report
YL. EN I„ IA
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
Proposal 20
Per our discussion with the City, we have included a limited budget allocation for pavement report by Geo -Tech consultant, mainly for the arterials which are assumed to be cold -milled and overlayed.
8. Construction Traffic Control Plans
Per our discussion with the City, Preparation of Construction Traffic Control Plans is NOT part of the scope of work. Such plans will be prepared by the selected construction contractor. We will provide information in the specifications regarding construction traffic control requirements, including City provided
• School (and summer school) schedules
• Trash collection schedules
• Street sweeping schedules
D. FEE
Tasks and Budgets
1. Preliminary Engineering and Field Review
2. Preliminary Design
3. Final Design
4. Support During Bidding
5. Support During Construction
6. Mapping and Topographic Surveying
Plus budget allocation for Survey Crew
7. Pavement Review and Report
Plus budget allocation for Field Corings
8. Construction Traffic Control Plans
Overall Project Management and Admin
TOTAL ESTIMATED BUDGET
YL. EN IIA
Classifications and Average Rates
Associate
Engineer
Contract Project and
Principal, Sr. Engineer, Sr. Constr. Staff
Engineer, PM Designer for field
review, plan
reviews, etc.
$200 $185 $160 $90
20 80 80 0 180 $31,600
40 200 90 0 330 $59,400
20 80 60 0 160 $28,400
10 10 0 0 20 $3,850
20 20 0 0 40 $7,700
0 0 0 0 0 $0
$25,000
01 01 01 01 0 $0
$30,000
will not be prepared $0
801 401 101 401 170 $28,600
$214,550
Total Total
Admin Estimated Estimated
Support Hours Budget
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
Proposal
E. CURRENT FEE SCHEDULE FOR ALL STAFF QUALIFICATIONS
SCHEDULE OF HOURLY RATES (effective from July 1, 2022 through June 30, 2023) for all staff classifications TRANSTECH ENGINEERS, INC.
SCHEDULE OF HOURLY RATES
Effective from July 1, 2022 through June 30, 2023
Rates are average, negotiable and can be modified to establish a fee for each assignment based on the specific project's scope.
ENGINEERING
Field Technician
Engineering Technician
Assistant CAD Drafter
Senior CAD Drafter
$86
$102
$124
$145
Associate Designer $150
Senior Designer $161
Design Project Manager $199
Assistant Engineer $129
Staff/Associate Civil Engineer $156
Senior Civil Engineer $209
Traffic Analyst Technician $1 18
Associate Traffic Analyst $140
Senior Traffic Analyst $161
Professional Transportation $177
Planner
Traffic Engineer Technician $102
Associate Traffic Engineer $156
Traffic Engineer $177
Senior Traffic Engineer $199
Project Manager $183
Senior Project Manager $199
Deputy City Engineer $172
City Engineer $188
Principal Engineer $209
CONSTRUCTION
MANAGEMENT
Labor Compliance Analyst
Funds Coordinator
Utility Coordinator
Office Engineer
Construction Inspector
Senior Construction Inspector
Construction Manager
Resident Engineer
$145
$150
$161
$145
$145
$156
$199
$199
PUBLIC WORKS INSPECTION
Public Works Inspector $145
Senior Public Works Inspector $156
Supervising PW Inspector $161
SURVEY AND MAPPING
Survey Analyst
Senior Survey Analyst
2 -Man Survey Crew
Survey & Mapping Specialist
Licensed Land Surveyor
$145
$156
$333
$188
$204
FUNDING & GRANT WRITING
Funds Analyst
Senior Funds Analyst
Graphic & Rendering
Designer
Grant Writer
Funds & Grant Project
Manager
$140
$150
$134
$166
$188
21 BUILDING & SAFETY
Permit Technician
Plan Check Technician/Analyst
Building Inspector
Senior Inspector
Plans Examiner/Checker
Plan Check Engineer
Deputy Building Official
Building Official
Community Development
Technician
Planning Technician
Assistant Planner
Associate Planner
Senior Planner
Planning Manager
ADMINISTRATIVE STAFF
$86
$118
$118
$134
$145
$161
$161
$172
$86
$91
$129
$135
$166
$177
Administrative/Clerical $70
Project Accountant $86
The above fees will be increased each year July 1st automatically by the percentage change Los Angeles - Long Beach -Anaheim California Consumer Price Index -All Urban Consumers ("CPI -U") for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.
STREET REHAB DESIGN
rLAceNT[A FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project T �I
TRANSTECII
Proposal 22
F. CURRENT/UPDATED REFERENCES
CITY OF WEST COVINA (Year started and completed: 2019 - Ongoing Service) Reference Contact:
• David Carmany, City Manager; T: 626-939-8401 E: [email protected] Services Provided:
✓ Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician ✓ City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF TEMPLE CITY (Year started and completed: 2012 - Ongoing Service) Reference Contact:
• Bryan Cook, City Manager; T: 626-285-2171; E: [email protected] Services Provided:
✓ Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician ✓ City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF SOUTH EL MONTE (Year started and completed: 2018 - Ongoing Service) Reference Contact:
• Contact: Rene Salas, Assistant City Manager; T: 626-579-6540; E: [email protected] Services Provided:
✓ Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician ✓ City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF COMMERCE (Year started and completed: 2003 - Ongoing Service) Reference Contact:
• Jose Jimenez, Development Services Director; T: 323-722-4805; E: [email protected] Services Provided:
✓ Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician ✓ City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management CITY OF ALHAMBRA (Year started and completed: 1993 - Ongoing Service) Reference Contact:
• Andrew Ho, Community Development Director; T: 626-570-5041; E: [email protected].
Services Provided:
✓ Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician ✓ City Engineering Services: City Engineer, City Traffic Engineer, PW Plan Check, Map Check, Design, CIP and Construction Management, PW Inspection, Fed Proj Management
STREET REHAB DESIGN
FY 2022-2023 Roadway Slurry Seal and Arterial Paving Project
TRANSTECII
EXHIBIT B
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Transtech Engineers Inc. ATTACHMENT 2
ACORD®
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
8/22/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd Suite 230
Lafayette CA 94549
INSURED
Transtech Engineers, Inc.
909-595-8599
13367 Benson Ave
Chino CA 91710-3009
License#: 6003745
TRANENG-09
CONTACT
NAME: Marie Swaney
PHONE
(A/C. No. Ext): 626-696-1890
FAX
(A/C, No):
E-MAIL
ADDRESS: [email protected]
INSURER(S) AFFORDING COVERAGE
INSURER A: Travelers Casualty and Surety Co of America
INSURER B : Travelers Property Casualty Company of America 1 INSURER C : The Travelers Indemnity Company of Connecticut 1 INSURER D : Trumbull Insurance Company
INSURER E :
I INSURER F :
NAIC #
31194
25674
25682
27120
COVERAGES CERTIFICATE NUMBER: 498735748 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTR INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY)
B X COMMERCIAL GENERAL LIABILITY Y Y 6805H737478
X
X
CLAIMS -MADE
Contractual Liab
XCU Included
X
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY X PRO-
JECT
OTHER:
C AUTOMOBILE LIABILITY
ANY AUTO
OWNED
AUTOS ONLY
X HIRED
AUTOS ONLY
X NoOwnedAutos
X UMBRELLA LIAB
B
D
EXCESS LIAB
■
SCHEDULED
AUTOS
NON -OWNED
AUTOS ONLY
X
OCCUR
CLAIMS -MADE
DED X RETENT ON $ n
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
A Professional Liability
Y/N
12/31/2021 12/31/2022
Y Y BA3R067451 12/31/2021 12/31/2022
Y Y CUP4F17434A
Y 72WEGAA5O8A
N/A
107328311
12/31/2021 12/31/2022
9/1/2021 9/1/2022
12/31/2021 12/31/2022
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL & ADV INJURY
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGG
COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
(Per accident)
EACH OCCURRENCE
AGGREGATE
$ 1,000,000
$ 1,000,000
$ 10,000
$ 1,000,000
$ 2,000,000
$ 2,000,000
$ 1,000,000
$ 5,000,000
$ 5,000,000
X PER OTH-
STATUTE ER
E.L. EACH ACCIDENT $ 1,000,000
E.L. DISEASE - EA EMPLOYEE $ 1,000,000
E.L. DISEASE - POLICY LIMIT $ 1,000,000
Per Claim $2,000,000
Aggregate Limit $4,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies. Umbrella Liability policy is follow -form to its underlying Policies: General Liability/Auto Liability/Employers Liability. Professional Liability is E&O Liability.
RE: Project: Design and Construction Support Services
The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are named as an additional insured as respects general liability and auto liability as required per written contract or agreement. General Liability is Primary/Non-Contributory per policy form wording.
Insurance coverage includes waiver of subrogation per the attached endorsement(s).
CERTIFICATE HOLDER
City of Placentia
401 E. Chapman
Placentia CA 92870
CANCELLATION 30 Day Notice will be sent to holder
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: 680-5H737478 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s):
Any person or organization that you agree in a written contract to include as an additional insured on this Coverage Part for "bodily injury" or "property damage" included in the products -completed operations hazard, provided that such contract was signed by you before, and is in effect when, the "bodily injury or "property damage" occurs.
Location And Description Of Completed Operations
Any project to which a written contract with the Additional Insured Person(s) or Organization(s) in the Schedule applies.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Section II — Who Is An Insured is amended to in-
clude as an additional insured the person(s) or or-
ganization(s) shown in the Schedule, but only with
respect to liability for "bodily injury" or "property dam- age" caused, in whole or in part, by "your work" at the CG 20 37 07 04
CG T8 04 12 21
DATE OF ISSUE: 11/16/2021
location designated and described in the schedule of
this endorsement performed for that additional in-
sured and included in the "products -completed opera-
tions hazard".
© ISO Properties, Inc., 2004
POLICY NUMBER: 680-5H737478
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Names of Additional Insured Person(s) or Organization(s):
Any person or organization that you agree in a written contract to include as an additional insured on this Coverage Part, provided that such written contract was signed by you before,and is in effect when, the "bodily injury" or "property damage" occurs or the "personal injury" or "advertising injury" offense is committed.
Location of Covered Operations:
Any project to which a written contract with the Additional Insured Person(s) or Organization(s) in the Schedule applies.
(Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) A. Section II — Who Is An Insured is amended to in-
clude as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury', "property damage", "personal injury" or "advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s) desig-
nated above.
B. With respect to the insurance afforded to these
additional insureds, the following additional exclu-
sions apply:
CG D3 61 03 05
This insurance does not apply to "bodily injury" or
"property damage" occurring, or "personal injury"
or "advertising injury" arising out of an offense
committed, after:
1. All work, including materials, parts or equip-
ment furnished in connection with such work,
on the project (other than service, mainte-
nance or repairs) to be performed by or on
behalf of the additional insured(s) at the loca-
tion of the covered operations has been com-
pleted; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its in-
tended use by any person or organization
other than another contractor or subcontrac-
tor engaged in performing operations for a
principal as a part of the same project.
Copyright 2005 The St. Paul Travelers Companies, Inc. All rights reserved.
CG T8 06 12 21ncludes copyrighted material of Insurance Services Office, Inc. with its permission.
DATE OF ISSUE: 11/16/2021
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF OUR RIGHT TO RECOVER FROM
OTHERS ENDORSEMENT - CALIFORNIA
Policy Number: 72WEGAA5O8A Endorsement Number:
Effective Date:09/01/2021 Effective hour is the same as stated on the Information Page of the policy.
Named Insured and Address: Transtech Engineers, Inc.
13367 Benson Ave
Chino, CA 91710-3009
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2 % of the California workers' compensation premium otherwise due on such remuneration.
SCHEDULE
Person or Organization Job Description
Any person or organization from whom you are required by written contract or agreement to obtain this waiver of rights from us
Countersigned by
Form WC 04 03 06 (1) Printed in U.S.A.
o -
Authorized Representative
Policy Expiration Date: 09/01/2022
Policy # 6805H737478
COMMERCIAL GENERAL LIABILITY
c. Method Of Sharing
If all of the other insurance permits contribution
by equal shares, we will follow this method also.
Under this approach each insurer contributes
equal amounts until it has paid its applicable
limit of insurance or none of the loss remains,
whichever comes first.
If any of the other insurance does not permit
contribution by equal shares, we will contribute
by limits. Under this method, each insurer's
share is based on the ratio of its applicable limit
of insurance to the total applicable limits of
insurance of all insurers.
d. Primary And Non -Contributory Insurance If
Required By Written Contract
If you specifically agree in a written contract or
agreement that the insurance afforded to an
insured under this Coverage Part must apply on
a primary basis, or a primary and non-
contributory basis, this insurance is primary to
other insurance that is available to such insured
which covers such insured as a named insured,
and we will not share with that other insurance,
provided that:
(1) The "bodily injury' or "property damage" for
which coverage is sought occurs; and
(2) The "personal and advertising injury" for
which coverage is sought is caused by an
offense that is committed;
subsequent to the signing of that contract or
agreement by you.
5. Premium Audit
a. We will compute all premiums for this Coverage
Part in accordance with our rules and rates.
b. Premium shown in this Coverage Part as
advance premium is a deposit premium only. At
the close of each audit period we will compute
the earned premium for that period and send
notice to the first Named Insured. The due date
for audit and retrospective premiums is the date
shown as the due date on the bill. If the sum of
the advance and audit premiums paid for the
policy period is greater than the earned
premium, we will return the excess to the first
Named Insured.
c. The first Named Insured must keep records of
the information we need for premium
computation, and send us copies at such times
as we may request.
6. Representations
By accepting this policy, you agree:
a. The statements in the Declarations are
accurate and complete;
b. Those statements are based upon
representations you made to us; and
c. We have issued this policy in reliance upon
your representations.
The unintentional omission of, or unintentional error
in, any information provided by you which we relied
upon in issuing this policy will not prejudice your
rights under this insurance. However, this provision
does not affect our right to collect additional
premium or to exercise our rights of cancellation or
nonrenewal in accordance with applicable insurance
laws or regulations.
7. Separation Of Insureds
Except with respect to the Limits of Insurance, and
any rights or duties specifically assigned in this
Coverage Part to the first Named Insured, this
insurance applies:
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom claim
is made or "suit" is brought.
8. Transfer Of Rights Of Recovery Against Others
To Us
If the insured has rights to recover all or part of any payment we have made under this Coverage Part,
those rights are transferred to us. The insured must
do nothing after loss to impair them. At our request,
the insured will bring "suit" or transfer those rights
to us and help us enforce them.
9. When We Do Not Renew
If we decide not to renew this Coverage Part, we will
mail or deliver to the first Named Insured shown in
the Declarations written notice of the nonrenewal
not less than 30 days before the expiration date.
If notice is mailed, proof of mailing will be sufficient proof of notice.
SECTION V — DEFINITIONS
1. "Advertisement" means a notice that is broadcast or
published to the general public or specific market
segments about your goods, products or services
for the purpose of attracting customers or
supporters. For the purposes of this definition:
a. Notices that are published include material
placed on the Internet or on similar electronic
means of communication; and
b. Regarding websites, only that part of a website
that is about your goods, products or services
for the purposes of attracting customers or
supporters is considered an advertisement.
© 2017 The Travelers Indemnity Company. All rights reserved. CG T1 00 02 19 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Policy # 6805H737478 COMMERCIAL GENERAL LIABILITY
occupational therapist or occupational
therapy assistant, physical therapist or
speech-language pathologist; or
(b) First aid or "Good Samaritan services"
by any of your "employees" or "volunteer
workers", other than an employed or
volunteer doctor. Any such "employees"
or "volunteer workers" providing or failing
to provide first aid or "Good Samaritan
services" during their work hours for you
will be deemed to be acting within the
scope of their employment by you or
performing duties related to the conduct
of your business.
3. The following replaces the last sentence of
Paragraph 5. of SECTION III — LIMITS OF
INSURANCE:
For the purposes of determining the
applicable Each Occurrence Limit, all related
acts or omissions committed in providing or
failing to provide "incidental medical
services", first aid or "Good Samaritan
services" to any one person will be deemed
to be one "occurrence".
4. The following exclusion is added to
Paragraph ?. Ezt:lusions SECTION I —
COVERAGES — COVERAGE A — BODILY
INJURY AND PROPERTY DAMAGE
LIABILITY
Sale Of Pharmaceuticals
"Bodily injury" or "property damage" arising
out of the violation of a penal statute or
ordinance relating to the sale of
pharmaceuticals committed by, or with the
knowledge or consent of the insured.
5. The following is added to the DEFINITIONS
Section:
"Incidental medical services" means:
a. Medical, surgical, dental, laboratory, x-
ray
ray or nursing service or treatment,
advice or instruction, or the related
furnishing of food or beverages; or
b. The furnishing or dispensing of drugs or
medical, dental, or surgical supplies or
appliances.
6. The following is added to Paragraph 4.b.,
Excess Insurance, of SECTION IV —
COMMERCIAL GENERAL LIABILITY
CONDITIONS:
This insurance is excess over any valid and
collectible other insurance, whether primary,
excess, contingent or on any other basis,
CG D3 79 02 19
that is available to any of your "employees"
for "bodily injury" that arises out of providing
or failing to provide "incidental medical
services" to any person to the extent not
subject to Paragraph 2.a.(1) of Section 11 —
Who Is An Insured.
K. MEDICAL PAYMENTS — INCREASED LIMIT
The following replaces Paragraph 7. of
SECTION III — LIMITS OF INSURANCE
7. Subject to Paragraph 5. above, the Medical
Expense Limit is the most we will pay under
Coverage C for all medical expenses
because of "bodily injury" sustained by any
one person, and will be the higher of:
a. $10,000; or
b. The amount shown in the Declarations of
this Coverage Part for Medical Expense
Limit.
L. AMENDMENT OF EXCESS INSURANCE
CONDITION — PROFESSIONAL LIABILITY
The following is added to Paragraph 4.b.,
Excess Insurance, of SECTION IV —
COMMERCIAL GENERAL LIABILITY
CONDITIONS:
This insurance is excess over any of the other
insurance, whether primary, excess, contingent
or on any other basis, that is Professional
Liability or similar coverage, to the extent the
loss is not subject to the professional services
exclusion of Coverage A or Coverage B
M. BLANKET WAIVER OF SUBROGATION —
WHEN REQUIRED BY WRITTEN CONTRACT
OR AGREEMENT
The following is added to Paragraph 0. Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV — COMMERCIAL GENERAL
LIABILITY CONDITIONS
If the insured has agreed in a written contract or
agreement to waive that insured's right of
recovery against any person or organization, we
waive our right of recovery against such person
or organization, but only for payments we make
because of:
a. "Bodily injury" or "property damage" that
occurs; or
b. "Personal and advertising injury" caused by
an offense that is committed;
subsequent to the signing of that contract or
agreement.
© 2017 The Travelers Indemnity Company. All rights reserved. Page 5 of 6 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Policy # BA3R067451
COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET WAIVER OF SUBROGATION
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
The following replaces Paragraph A.5., Transfer of
Rights Of Recovery Against Others To Us, of the
CONDITIONS Section:
5. Transfer Of Rights Of Recovery Against Oth-
ers To Us
We waive any right of recovery we may have
against any person or organization to the extent
CA T3 40 02 15
required of you by a written contract executed
prior to any "accident" or "loss", provided that the
"accident" or "loss" arises out of the operations
contemplated by such contract. The waiver ap-
plies only to the person or organization desig-
nated in such contract.
© 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Policy: BA3R067451 COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
The following is added to Paragraph c. in A.1., Who
Is An Insured, of SECTION II — COVERED AUTOS
LIABILITY COVERAGE in the BUSINESS AUTO
COVERAGE FORM and Paragraph e. in A.1., Who Is
An Insured, of SECTION II — COVERED AUTOS
LIABILITY COVERAGE in the MOTOR CARRIER
COVERAGE FORM, whichever Coverage Form is
part of your policy:
This includes any person or organization who you are
required under a written contract or agreement
CA T4 37 02 16
between you and that person or organization, that is
signed by you before the "bodily injury" or "property
damage" occurs and that is in effect during the policy
period, to name as an additional insured for Covered
Autos Liability Coverage, but only for damages to
which this insurance applies and only to the extent of
that person's or organization's liability for the conduct of another "insured".
© 2016 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: SEPTEMBER 6, 2022
SUBJECT: AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH BIGGS CARDOSA & ASSOCIATES, INC., FOR ENGINEERING DESIGN
SERVICES FOR THE GOLDEN AVENUE BRIDGE REPLACEMENT PROJECT FISCAL
IMPACT: EXPENSE: $ 182,000.00 AMENDMENT NO. 4 TO PROFESSIONAL
SERVICES AGREEMENT
AVAILABLE
BUDGET: $ 3,018.248.81 TOTAL AVAILABLE PROJECT BUDGET
$ 2,200,000.00 FEDERAL EARMARK (331801-6185)
$ 496,328.07 GENERAL FUND DEVELOPER FEE (331801-
6185)
$ 180,849.28 SB 1/GAS TAX FUND (601801-6740)
$ 81,858.55 GENERAL FUND CIP (331801-6185)
$ 23,600.00 MEASURE U FUND (791801-6185)
SUMMARY:
On January 17, 2017, City Council approved a contract with Biggs Cardosa Associates, Inc. (Biggs Cardosa) to provide engineering design and environmental permitting services for the Golden Avenue Bridge Replacement Project. Biggs Cardosa successfully completed the design phase of the project and submitted the 100% design package to the City on October 11, 2019.
Since this is a Federally funded project, Biggs Cardosa has been assisting the City in securing all necessary Federal and State regulatory permits through multiple agencies, including the United States Army Corps of Engineers (USACE), Caltrans, Santa Ana Regional Water Quality Control Board, Orange County Flood Control District (OCFCD) and Orange County Public Works (OCPW). In March 2021, the City received word that the Federal Highway Bridge Program was oversubscribed and the Federal Government has not increased the budget allocation to the program. As such, the funding for the project was pushed to beyond the Fiscal Year (FY) 2025- 26 funding cycle. Meanwhile, on May 17, 2021, the City received the final USACE's 404 permit verification letters; however, since the funding earmarked for this project had been exhausted, the City had to put the project on hold until other funding sources could be identified. In March of this year, Staff was notified that Congress included the Golden Avenue Bridge project in the
1.f.
Sept_ 6, 2022
City Council Agenda
September 6, 2022
FY 2023 Federal appropriation bill in the amount of $2.2 million. The City must allocate the Federal earmark funds by June 30, 2025. Unfortunately, the Federal earmark funds are being routed through Caltrans which requires the City to undertake a long, multi -layered approval process before it can solicit bids for construction.
Addendum No. 4 in the amount of $182,000 will provide additional funding to Biggs Cardosa for re -submitting regulatory documentation that has expired to re -issue permits previously provided by various regulatory agencies as well as preparing all the necessary Caltrans documentation necessary to obtain final approval for construction of the bridge. This amount also includes funding for Biggs Cardosa to provide construction support services during the construction of the bridge.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve Amendment No. 4 to the Professional Services Agreement with Biggs Cardosa & Associates, Inc. to extend the term of the agreement for an additional 36 months, and to increase the contract not -to -exceed amount by an additional $182,000; and
2. Approve Resolution No. R-2022-56, a Resolution of the City Council of the City of Placentia, California, authorizing a Budget Amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia Sections 1206 and 1209 pertaining to appropriations for actual expenditures; and
3. Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
DISCUSSION:
The Golden Avenue Bridge over Carbon Canyon Channel was originally built in 1934. The bridge was inspected by Caltrans in 2005 and rated as functionally obsolete. In 2014, a total of $3,087,250 in Federal Highway Bridge Project (HBP) Replacement grant funds were earmarked for replacement of the bridge. The grant funds cover the cost of design and construction. The grant program will reimburse the City up to 88.53% of the total project cost.
On January 17, 2017, City Council approved a Professional Services Agreement with Biggs Cardosa for Engineering Design and Environmental Permitting Services for the Project. Since then, Biggs Cardosa has successfully completed the design of the Project and assisted the City with securing permits needed from various regulatory agencies involved with the construction of the bridge, including the U.S. Army Corps of Engineers (USACE), Caltrans, Santa Ana Regional Water Quality Control Board, Orange County Flood Control District (OCFCD) and Orange County Public Works (OCPW). Work on the project halted when Caltrans confirmed that the HBP was oversubscribed and that funding for the City's project was pushed beyond Fiscal Year 2025-26.
However, in March 2022, Staff was notified that the project was awarded a separate Congressional Federal Earmark for $2.2 million in the FY 2023 Federal appropriation bill with the
City Council Agenda
September 6, 2022
funds administered through the Federal Highway Administration. The City must allocate the Federal earmark funds by June 30, 2025. Unfortunately, the Federal earmark funds are being routed through Caltrans which requires the City to undertake a long, multi -layered approval process before it can solicit bids for construction.
Additional funding in the not -to -exceed amount of $182,000 will be required for Biggs Cardosa to prepare all the documentation needed to reapply for the expired regulatory permits as well as to manage the lengthy Caltrans approval process required to obtain approval to advance the project to construction. This Addendum also includes funding for Biggs Cardosa to assist the City with the bid process and construction support services necessary during construction of the bridge. In addition, the current contract expires in January 2023 and Staff recommends that the current contract be extended through 2025 to keep Biggs Cardosa on the project during the construction and completion of the project. Biggs Cardosa will review and respond to requests for information from the contractor, review and approve project shop submittals, and conduct construction site visits and inspections The additional funding will cover the consultant's time and effort over an eight (8) month construction duration. No other changes to the original Professional Services Agreement are proposed.
FISCAL IMPACT:
The recommended actions will approve Amendment No. 4 to the Professional Services Agreement with Biggs Cardosa increasing the contract amount by $182,000. A total of $3,018,248.81 is available in the total project budget including the Federal Earmark of $2.2 million received for the project. As such, sufficient funds exist for the recommended actions.
Prepared by:
Masoud Sehi,;
Engineer
Reviewed and approved:
Reviewed and approved:
Jenrfifer Lampman
Director of Finance
Reviewed and approved:
Luis Est
Deputy City ,kdministrator
Damien Rrrula
City Administrator
Attachments:
1. Amendment No. 4 to PSA with Biggs Cardosa Associates, Inc.
2. Resolution No. R-2022-56 — Budget Amendment Resolution
AMENDMENT NO. 4 TO
PROFESSIONAL SERVICES AGREEMENT
PROVISION OF PROFFESSIONAL SERVICES WITH
BIGGS CARDOSA ASSOCIATES INC.
This Amendment No. 4 ("Amendment") to Professional Services Agreement is made and entered into effective the September 6, 2022, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and Biggs Cardosa Associates, Inc., a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties." A. Recitals.
(i). CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective January 17, 2017 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii). The Parties now seek to amend the Agreement to extend the term of the agreement and increase the cumulative contract not -to -exceed amount by $182,000 for additional design and field work in support of the Golden Avenue Bridge Replacement Project. (iii). All legal prerequisites to the making of this Amendment have occurred.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:
B. Amendment to Agreement.
1. Section 2.1, Paragraph 1 of the Agreement is hereby amended to read as follows:
2.1. Compensation. Consultant shall be paid in accordance with the revised fee schedule for an amount of $182,000 for the additional services set forth in Exhibit "A" of this Amendment No. 4. Consultant's total compensation shall not exceed Eight Hundred Fifteen Thousand and Four Hundred Thirty -Six Dollars ($815,436).
2. Section 4, Paragraph 1 of the Agreement is hereby amended to read as follows:
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 36 months, ending on January 26, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.
3. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.
ATTACHMENT 1
4. The Agreement, all amendments together with this Amendment No. 4 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 4 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
5. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 4 and that such execution is binding upon the entity for which he or she is executing this document.
IN WITNESS WHEREOF, the Parties have caused Amendment No. 4 to the Consulting Services Agreement are to be executed as of the day and year first above written.
CONSULTANT CITY OF PLACENTIA
By: By:
Michael Thomas, Principal Rhonda Shader, Mayor
ATTEST:
By:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
By:
Christian L. Bettenhausen, City Attorney
ATTACHMENT 1
BIGGS CAROOSA
ASSOCIATES INC
STRUCTURAL ENGINEERS
500 S. Main Street, Ste 400
Orange, CA 92868-4507
Telephone 714-550-4665
Facsimile 714-550-7294
Mr. Luis Estevez, Public Works Manager
City of Placentia, Public Works Department
401 East Chapman Avenue
Placentia, CA 92870
April 25, 2022
BCA Project No. 2017041
Subject: Extra Services and Fee Request Funding assistance (E-76), Environmental Permit reverification, Construction Bidding Services and Construction Phase Services for Golden Avenue Bridge Replacement Project at Carbon Canyon Channel Federal Project No. BRL- 5269(025) Bridge NO. 55C-0192
Dear Luis:
Biggs Cardosa Associates is submitting this Extra Services and Fee Request per your request for engineering services during the environmental reverification process, a potential E-76 submittal, continued utility provider coordination, on-going review & coordination with the OC Loop project, and engineering support during the Construction Bidding and Construction Phases of the Golden Ave. Bridge Replacement Project. Per our phone meeting on 4/22/22, it is our understanding that the City does not yet know how or when the construction funding that was previously earmarked for shovel ready projects will be delivered. The possibility exists that the funds will be programmed through the E-76 process. As we discussed, these two avenues for the funding to arrive to the City involve vastly different time schedules as well as level of efforts to get to the solicitation of construction bids. Also discussed was the need for the reverification of the environmental permits as they have now expired.
The current status of the regulatory permitting is as follows: A Clean Water Act (CWA) Section 401 Water Quality Certification application was submitted to the Regional Water Quality Control Board (RWQCB) in April 2019. An email was received from the RWQCB in June 2019 stating that the RWQCB has no objection to the project as proposed and would not issue a specific RWQCB permit for the project. A CWA Section 404 Pre -Construction Notification was submitted to the United States Army Corps of Engineers (USACE) in April 2019. A Nationwide Permit (NWP) Verification Letter was received from the USACE for the project in May 2021. A Streambed Alteration Notification was submitted to the California Department of Fish and Wildlife (CDFW) in April 2019. In May 2019, a letter was received from the CDFW stating that no Lake or Streambed Alteration Agreement was needed for the project because the project would not substantially adversely affect an existing fish or wildlife resource.
The NWP verification expired in March 2022. The USACE is requiring resubmittal of the 401 Water Quality Certification to the RWQCB prior to reverification of the 404 NWP.
The following scope and fee proposal intends to cover the larger scope and budget needs for the E-76 process as well as requested coordination with the ongoing OC Loop project, the bid phase and construction support phase. In this fashion, should the earmark be obtained as it was originally intended, the City should realize a budgetary savings through the diminished work effort required by the Project Development Team (PDT). The steps required for the original earmark & the E-76 process to arrive at bid solicitations involve the reverification of the permits, reinitializing & finalizing utility coordination, revisiting the construction documents and modifying as necessary, and continued coordination with the City and PDT. The key differences between the longer E-76 process and the shorter process where the City obtains the original earmark, are the Right -of -Way certification, extended utility coordination, extended City & PDT coordination, and anticipated document/ exhibit preparation in support of the funding application and ROW certification.
The tasks are broken down and described as follows:
racr_
EXHIBIT A
Golden Avenue Bridge Replacement Project at Carbon Canyon Channel Extra Services and Fee Request
Additional Project Management Services:
Additional coordination & progress meetings with the City and the PDT team are required, as well as project administration duties including progress reports.
Regulatory Permitting Services:
Section 401 Water Quality Certification Application
Since the 401 Water Quality Certification Application was submitted to the RWQCB in April 2019, the application has been updated. BCA team member GPA will prepare a new application for a Section 401 Water Quality Certification for submittal to the RWQCB. The application will include a brief description of the project, potential impacts, measures to minimize impacts, and other pertinent project information, as required by the RWQCB. GPA will coordinate with the County and RWQCB as needed to obtain the 401 Certification.
Section 404 Nationwide Permit Reverification
BCA team member GPA will update the PCN package as needed and resubmit the notification to the USACE.
The notification will include a brief description of the project, potential impacts, measures to minimize impacts, and other pertinent project information, as required by the USACE. GPA will coordinate with the County and USACE as needed to obtain the 404 re -verification.
Section 408 Permit Reverification
BCA team will assist the City with the coordination with the USACE for the re -verification of the 408 permit.
At this time, it is unknown as to the extent of the documentation needed for this particular permit. We anticipate some document/ exhibit preparation in support of this process.
OC Loop Project Review and Coordination Services:
The City has asked the BCA team to review the OC Loop progress sets as they are shared with the City by County staff. These reviews and subsequent coordination meetings are on-going. It is unclear at this time as to the extent of any needed changes to our project's completed construction documents as the review and coordination are a fluid process. We will anticipate a required number of hours needed for current and future reviews/coordination with the County's consultant. If the need should arise, we will discuss any modifications with the City to determine the best course of action and will determine any budgetary needs at that time. Alternatively, in previous discussions with Masoud Sepahi it was agreed that if the OC Loop project requires a change in our project's design, those changes would be addressed during the construction stage via a "notice of design change". Please see the 'Construction Support Services' section below.
Utility Coordination Services:
The BCA team will reverify information contained in the Utility Matrix identified on sheet C-3 of the Construction Drawings. The pertinent Agency Contact Person will be confirmed and updated as necessary.
Utility notices will be sent to the Contact Person requesting any updated plans/maps for the site or to confirm that the existing information on file is still accurate. Contract documents will be revised as needed. Please note that the ROW certification process requires a more rigorous/ detailed utility agreement process involving additional coordination and document preparations.
Right of Way Engineering Services:
The current Plans indicate all plottable and non-plottable rights-of-way and easements. Right of Way Certification is needed with submittal of a construction allocation request. Caltrans will need to approve the ROW Certification if the project has federal funding. State -only funding projects only require the local agency's self -certification. If the project is to receive federal funding, then the E-76 will be required. The racr_
EXHIBIT A
Golden Avenue Bridge Replacement Project at Carbon Canyon Channel Extra Services and Fee Request
BCA team will support the City in processing the allocation request and submitting the E-76.
Construction Bidding Services:
The BCA design team will provide assistance to the City during the bidding process. This assistance includes attending Pre -Bid Construction Meetings and other office and field meetings necessary to clarify any design questions raised and found from the plans prior to construction beginning on the project. The BCA team will work closely with City staff to respond to all bid inquiries and questions relating to the plans and specifications during the bid period. Should addenda be required, the BA+CA team will assist with their preparation. All written responses to Contractor inquiries will be provided within two (2) working days of receipt of the Contractor's request. Along with this support, we will also be available to attend the bid opening. If requested, the BCA team will conduct a review of their services within the bids and supporting documentation to assist in confirmation of the lowest responsive and responsible bidder. Once this review is complete, we will make a recommendation to the City with the acceptance of and award, or if a rebid of the project if determined necessary.
Construction Support Services:
BCA will provide assistance to the City during construction which is anticipated to last between 6 to 8 months. The following tasks assume a duration of 8 months and include responding to requests for information (RFI's), assisting in contract change orders (CO's), reviewing shop drawings and materials/product submittals for conformance with the plans and specifications, provide clarification of design intent, when necessary, field visits to address construction issues and to observe construction of key structural components. It is assumed that there will be monthly meetings to discuss the progress of the project's discussion (8 total) and also a total of 12 field visits is assumed for the preparation of this fee estimate. Within thirty (30) days following the completion and acceptance of the Project, the BCA team will furnish a complete set of As-Builts on Bond paper to the City. Revisions will be solely based upon as - built information provided to the City and the BCA team by the City's Construction Manager and the Project Contractor. Upon approval of the bond copy of plans by the City, we will plot the As-Builts on Mylar for submittal to the City for their records.
As previously stated, should the OC Loop Project require changes in our project's design, the changes would be addressed during the construction stage. Accordingly, we have assumed a nominal amount of time that may be required for a redesign and the drafting and coordination related to any changes. Given the unknown nature of any future changes in design, this work effort and the accompanying budget should be viewed as provisional and subject to future amendments. (Optional) Agency Notifications
If requested, the BCA team will coordinate with the City to complete the required pre -construction submittals and notifications required by regulatory permits prior to initiating construction. Pre - construction agency notifications may include notice of start of work and other items such as final design plans. We will coordinate with the City to complete any required post -construction submittals and notifications. Notifications may include those required by regulatory permits to document and summarize the results of project construction and post -construction conditions. We will coordinate with the City to gather and/or prepare the necessary documentation and will submit the information to the agencies, as required.
(Optional) Construction Monitoring
If requested and required by the regulatory permits, BCA team member GPA will conduct bi-monthly construction monitoring. GPA will monitor specific activities typically required by the regulatory permits.
The results of each monitoring visit will be summarized in an email to the City. GPA will coordinate with the City as needed to correct any conditions that are out of compliance during monitoring visits. racr_
EXHIBIT A
Golden Avenue Bridge Replacement Project at Carbon Canyon Channel Extra Services and Fee Request
Construction is anticipated to last for up to six months. Up to 12 construction monitoring visits would be conducted.
Fee
Our construction support services fee represents our best estimate of the costs involved. The construction support services costs are highly unpredictable, and highly dependent on the contractor's proficiency / performance and the overall construction schedule. The final cost may be above or below the amount estimated in this proposal. For the reasons listed above, we recommend that the City establish a contingency budget for construction support services. This budget can then be utilized if more effort is required.
BCA proposes to provide the various 'Services' outlined in this proposal, including direct expenses, for a fixed fee not to exceed $182,000. A detailed breakdown of our fee proposal is attached. Please note that BCA's previously used rates have expired. Updated rates are used for this Extra Services request.
Assumptions made in the preparation of this proposal:
• The 1602 permit is still valid and does not need to be reapplied for. • This scope of work includes responding to one round of comments on regulatory submittals. If responses to additional comments are requested, an additional scope of work and budget to support this effort can be provided upon request.
• An E-76 process is assumed, involving coordination with Caltrans and obtaining a right-of-way certification. As such, it is anticipated that construction bid solicitation will begin in April 2023. • OC Loop design submittals will be shared with the BCA team in a timely manner. If any design changes are requested, they will be addressed during the construction phase. Until then, all services related to the OC loop involve reviews and providing comments with some follow up coordination. • The City will hire a Construction Management (CM) consultant for the construction phase. If requested, the BCA team can submit a separate scope and fee proposal for CM services. • Construction is anticipated to last approximately six to eight months. If the construction schedule changes and additional services and/or monitoring are requested, an additional scope of work and budget to support this effort can be provided upon request.
• Site visits are limited to structural observations only during construction. Special structural inspections are not part of this scope and fee proposal. If requested, BCA can provide a separate scope and fee proposal for Inspection Services.
• Remedial engineering design to determine corrective action required due to materials and/or contractor's operations not meeting contract requirements is not included in this proposal. Per your request, BCA can provide this work as extra services.
• Engineering advice and technical support for construction change orders to the plans and specifications initiated by the contractor, preparation of change order documentation which would include, where appropriate, changes to plans and specifications, and additional structural details are not included in this proposal. Per your request, BCA can provide additional hours to perform these duties, as additional services. • We shall review and approve or take other appropriate action upon Contractor's submittals, as requested by racr_
EXHIBIT A
Golden Avenue Bridge Replacement Project at Carbon Canyon Channel Extra Services and Fee Request
the City or the CM's RE, such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents.
Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contractor to the extent required by the Contract Documents. • All shoring design will be the responsibility of the contractor and their designated licensed Civil Engineer. Biggs Cardosa Associates will conduct a limited and cursory review of all shoring submittals to check for general compliance with the design concept of the project and general compliance with the information given in the contract documents.
We look forward to continuing to work with you on this project to bring it to a successful completion. Please contact me if you have any questions or comments.
Sincerely,
BIGGS CARDOSA
ASSOCIATES, INC.
1/7.
Carlos Vasquez, PE
Engineering Manager
Attachments:
• Fee Proposal
racr_
EXHIBIT A
Golden Avenue Bridge Replacement Project at Carbon Canyon Channel Fee Proposal 1 Biggs Cardosa Associates 1 Additional Services Biggs Cardosa Associates, Inc.
ERSC, Inc
GPA Consulting
SCOPE OF WORK
Principal
Project
Manager
Project
Engineer
Senior
Computer
Drafter
Admin
Principal
Civil Project
Manager
Senior
Project
Engineer
Design
Engineer
Secretarial
Jennifer
Johnson
Senior
Biologist
Angela
Scudiere
Senior
Biologist
Sheri Mayta
Senior
Biologist
Manjunath
Venkat
Senior
Biologist
Lizbeth
Orozco
Biologist
Hannah
Milroy
Biologist
Mario Mayo
Biologist
Martin Rose
Senior GIS
Analyst
Total
Hours
Labor
Subtotal
$313.80
$179.54
$135.86
$145.56
$95.00
$253.43
$203.99
$179.25
$115.58
$92.72
$146.77
$152.05
$165.28
$145.43
$82.50
$82.50
$66.11
$145.43
PROJECT MANAGEMENT $36,348
Coordination & progress meetings, Administration,
QA/QC (assume bid solicitation in April 2023)
2 80
40 16
2 40
32 212
$36,348
REGULATORY PERMITTING $28,490
Section 401 Water Quality Certication Application 2 4 16 8 56 8 Section 404 Nationwide Permit Verification 2 4 12 4 12 16 Section 408 Permit Verification 2 8 16 24 32
94 $10,198
I 50
$5,582
I 82
$12,710
OC LOOP PROJECT REVIEW & COORDINATION SERVICES $4,435
Reviews, coordination meetings, misc support
2 30
32 $4,435
UTILITY COORDINATION SERVICES $16,317
Reverify contacts, notices for updates, relocation(s)
coordination, document revisions & preparation
8 20
24 40
24 116
$16,317
RIGHT-OF-WAY ENGINEERING SERVICES $13,624
ROW certification, E-76 application & support
8 12
8 24
40 92
$13,624
CONSTRUCTION BIDDING SERVICES $10,123
Pre-bid meetings, respond to inquiries/clarifications,
Addenda preparation, bid reviews
1 16
16 4
2 8
8 8
63 $10,123
I
CONSTRUCTION SUPPORT SERVICES (8 month max) $70,819
RFI's, CO's, Shop drawings, monthly meetings, 2 32 120 16 2 4 40 40 40 'clarifications, field visits/observation, As-builts
OC Loop CO's / Notice of design change 1 2 10 8
(Optional) Agency Notifications 2 16 8 32 16
(Optional) Construction Monitoring 2 4 16 6 108 4
296
$46,162
I
I 21
$3,196
1 74
$7,727
I 140
$13,734
Labor Subtotal
$180,156
Direct Expenses/ Reimbursables
I 782 1 500 1 562 1
$1,844
Expense Subtotal
$1,844
Total Fee
$182,000
EXHIBIT A
RESOLUTION NO. R-2022-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2022-23 IN COMPLIANCE
WITH CITY CHARTER OF THE CITY OF PLACENTIA
SECTION 1206 PERTAINING TO APPROPRIATIONS FOR
ACTUAL EXPENDITURES
A. Recitals.
(i). The adopted budget for the 2022-23 Fiscal Year sets out estimated appropriations for City expenses throughout the year.
(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.
(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. In all respects as set forth in the Recitals, Part A., of this Resolution.
2. The adopted budget for Fiscal Year 2022-23, Resolution No. R-2022-56, is hereby amended to reflect the following unused balances from FY 2021-22 from the to the Account specified:
Project # GL Carry Over CIP Object Description Amount Type Account Project List
1801 331801 Golden Avenue 6185 Construction $2,788,143.15 Revenue Replacement Project Services
1801 601801 Golden Avenue 6740 Infrastructure $180,849.28 Revenue Replacement Project - Streets
1801 181801 Golden Avenue 6740 Infrastructure $35,710.00 Revenue Replacement Project - Streets
1801 791801 Golden Avenue 6185 Construction $23,600.00 Revenue Replacement Project Services
Resolution R-2022-56 ATTACHMENT 2
3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.
PASSED, ADOPTED AND APPROVED THIS 6th DAY OF SEPTEMBER 2022.
Rhonda Shader, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 6th day of September 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers:
Councilmembers:
Councilmembers:
Councilmembers:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian Bettenhausen, City Attorney
Resolution R-2022-56 ATTACHMENT 2
Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: SEPTEMBER 6, 2022
SUBJECT: PURCHASE OF OPTICOM EMERGENCY VEHICLE TRAFFIC SIGNAL
PREEMPTION DEVICES (PHASE IV)
FISCAL
IMPACT: EXPENSE: $108,338.13 TOTAL PURCHASE PRICE
AVAILABLE BUDGET: $110,000.00 FY 2022-23 CIP BUDGET
(652301-6741 CITYWIDE TRAFFIC DEVELOPMENT IMPACT FEES)
SUMMARY:
Traffic signal preemption systems work by remote communications between an approaching emergency response vehicle and the traffic signal to change the traffic signal to a green Tight without forcing the response vehicle to stop or slow down at the intersection. Over the past two years, the City has implemented three phases of Opticom's Emergency Vehicle Preemption (EVP) system at 49 signalized intersections along various arterial roads. The implementation of Opticom equipment allows equipped public safety vehicles to secure right-of-way through advance trigger of the signal green Tight, thus reducing emergency response times and further improving public safety services to the community.
The proposed purchase presented to the City Council for consideration will expand the existing Opticom network by equipping an additional ten (10) signalized intersections throughout the City.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the City Administrator to approve a purchase order to DDL Traffic, Inc. for the purchase and installation of ten (10) Opticom EVS Traffic Signal Preemption Devices for a not -to -exceed amount of $108,338.13; and
2. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
1.g.
Sept. 6, 2022
City Council Agenda
September 6, 2022
Page2of3
DISCUSSION:
Traffic signal preemption systems work by using remote communications between an approaching emergency response vehicle and traffic signal to change the traffic signal to a green light without forcing the response vehicle to stop or slow down at the intersection. It also flips the cross traffic to a red Tight to keep the intersection fully clear of any traffic for the emergency vehicle.
The first phase of the Opticom system was implemented in June 2020 at 30 key signalized locations to help reduce emergency vehicle response times within the City.
Currently, all fire apparatuses operated by the Placentia Fire and Life Safety Department, as well as all police vehicles are equipped with the Opticom EVP system. Additionally, the City's 9-1- 1/Advanced Life Support paramedic service provider, Lynch EMS, also installed the necessary equipment to utilize the Opticom EVP system for the ambulances assigned to serve the City of Placentia. As of today, there are 49 signalized locations throughout the City equipped with the Opticom system to facilitate faster mutual -aid response times for Placentia Fire and Police Departments and Lynch EMS assisting our neighbors.
Over time and based upon funding availability, additional traffic signals will be equipped with this system with the goal of equipping all 63 traffic signals within the City with the preemption devices.
The proposed purchase presented to the City Council for consideration will expand the existing Opticom EVP network by equipping an additional ten (10) signalized intersections throughout the City. The City's Transportation Manager will collaborate with Public Safety Staff to identify the suitable locations for the fourth phase implementation of this system. Likely additions would provide continuity on arterials such as Placentia, Chapman, and Orangethorpe Avenues. If approved by the City Council, Staff will procure the traffic signal equipment and coordinate with Public Safety Staff on the installation as quickly as possible.
Global Traffic Technologies is the manufacturer of the Opticom EVP system, which is only available for purchase in Southern California through a sole source authorized dealer, DDL Traffic, Inc. (DDL). The City's Purchasing and Contract Guidelines allow for sole source purchases if a proprietary product is only available through a single source procurement. To facilitate, integrate, and ensure rapid mutual and automatic aid responses in and out of Placentia, it is necessary to utilize the same standardized system used by our neighboring jurisdictions. Staff reviewed the proposed unit pricing offered by the DDL bid against pricing offered to other jurisdictions to ensure competitive pricing, and the pricing is comparable to that secured by neighboring jurisdictions.
FISCAL IMPACT:
The City Council allocated a total of $110,000 in Citywide Traffic Development Impact Fees in Fiscal Year 2022-23 to cover the purchase cost for these additional devices. The total purchase price for this additional phase is $108.338.13. As such, sufficient funds exist for the recommended actions.
City Council Agenda
September 6, 2022
Prepared by:
Kyra o, .E., PTP
Transportation Manager
Reviewed and approved:
Luis Este
Deputy City Adinistrator
Reviewed and approved:
7 Jennifer Lampman
Director of Finance
Reviewed and approved:
f
Damien R. Arrula
City Administrator
Attachment:
Opticom Equipment Quote from DDL Traffic, Inc.
AGENCY PROJECT BID DATE INTERSECTION
City of Placentia Signal Pre-Emption 3/29/22
w/GPS Opticom
N/A
BID ITEM
AB -0155 Pelco Clamp
Opticom GPS Cable (500')
768 Aux. Harness
D -Connector (if Needed)
GTT 764 Phase selector
GTT GPS 3100 Intersection Antenna
760 Opticom Card Rack
Tech Support Opticom per Intersection
Labor to Install GPS per Intersection
QTY. COST EA. TOTAL
10 10
10 10
10 10
10 10
10 $75.00
$730.00
$560.00
$600.00
$2,995.00
$2,860.00
$395.00
$800.00
$1,100.00
$750.00
$7,300.00
$5,600.00
$6,000.00
$29,950.00
$28,600.00
$3,950.00
$8,000.00
$11,000.00
Total
$101,150.001
Rosalie Harvey
626 -226 -8844 -Cell
[email protected]
www.ddltraffic.com
-DDL Traffic. Imes)
*Quote Good for 120 Days
1 Total:
Sales Tax (8.75%)
Total Cost:
$101,150.00
$7.188.13
$108,338.13
Placentia Cit Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF DEVELOPMENT SERVICES
DATE: SEPTEMBER 6, 2022
AGENDA REPORT
SUBJECT: TENTATIVE PARCEL MAP NO. TPM 2022-123 PERTAINING TO THE SUBDIVISION OF AN +1- 0.44 ACRE LOT INTO THREE PARCELS LOCATED AT 1451 EAST HOWARD PLACE WITHIN SP -7 (SPECIFIC PLAN 7)
FISCAL
IMPACT: APPROXIMATELY $23,646 OF TOTAL DEVELOPMENT IMPACT FEE REVENUE
PRIOR TO CONSTRUCTION OF THREE NEW SINGLE-FAMILY RESIDENCES SUMMARY:
At the Planning Commission meeting held July 12, 2022, the Planning Commission voted 4-1-1 (1 absent) to recommend approval of TPM 2022-123 to the City Council. TPM 2022-123 is a request to subdivide one existing parcel into three (3) parcels for property located at 1451 East Howard Place. In accordance with Placentia Municipal Code (PMC) Sections 22.80.060 and
22.80.070, the Planning Commission hereby submits a report of its findings and recommends approval of TPM 2022-123 to the City Council.
RECOMMENDATION:
It is recommended that the City Council take the following action:
Adopt Resolution R-2022-57, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map No. TPM 2022-123 pertaining to the subdivision of property located at 1451 East Howard Place (Assessor's Parcel Number 341-431-01) and making findings in support thereof.
BACKGROUND:
PMC Section 22.80.010(a) requires a Parcel Map for all subdivisions of four (4) or fewer parcels and PMC Section 22.80.060(c) requires that the Planning Commission take action to recommend to the City Council conditional approval or denial of the subdivision map. At the Planning Commission meeting held July 12, 2022, the Planning Commission voted 4-1-1, to recommend approval of TPM 2022-123 to the City Council.
1.h.
Sept. 6, 2022
City Council Agenda
September 6, 2022
DISCUSSION:
Subject Site and Surrounding Land Uses
The table below illustrates the site and surrounding existing land uses, General Plan Land Use designation, and Zoning:
Location
Subject Site
Existing Land
Use
Vacant
North, South, Single -Family
East, & West Residential
General Plan Land
Use Element
Designation
Specific Plan
Specific Plan
Zoning Map
Designation
SP -7 (Specific
Plan 7)
SP -7
Specific Plan
Land Use
Designation
Low Density
Residential
Low Density
Residential
The subject site is currently vacant, except for existing oil storage tanks onsite. The following table outlines the size of the individual subdivided parcels.
Parcel No.
1 2
3 Lot Size (square
feet)
Lot Size (acres)
6,259 sq. ft. .14 acres
6,372 sq. ft. .15 acres 6,000 sq. ft.
6,376 sq. ft. .15 acres 6,000 sq. ft.
Minimum Lot Size
Required in SP -7
(LDR Designation)
6,000 sq. ft.
Applicable Code Section — Placentia Municipal Code
Section 23.107.070 of the PMC sets forth development standards defining the minimum lot width, lot depth, and lot area for the Low Density Residential (LDR) districts in SP -7. The SP -7 LDR development standards require a minimum lot size of 6,000 square feet for all interior lots and a minimum width of 60 feet. The proposed subdivision meets the minimum and average lot size requirements as noted above.
The three proposed parcels however are 59 feet in width, which measures one foot under the minimum 60 feet width requirement for LDR lots in SP -7. PMC section 22.16.060 (c), which states, "The City Council may, upon recommendation from the Planning Commission, authorize deviations in lot size, setbacks, and minimum lot frontages and widths when, in its own opinion, said deviations are necessary to create said improved community. However, in no instance, shall there be densitygreater than that permitted by the General Plan." The proposed three parcels are each one foot below the requirement; however, staff recommends allowing this deviation due to the fact most surrounding parcels are also just under the minimum width (55.01', 54.10', 53.50, and 55'). The development of this vacant parcel will enhance the cohesiveness of the neighborhood and blend in with the development standards used for the tract. In addition, the deviation will maintain the allowable density and improve the neighborhood. The future homes
City Council Agenda
September 6, 2022
must comply with all SP -7 development standards whenever future applicant(s) submit development plans via the City's Site Plan Review (SPR) process.
The subdivision proposes three lots—Lot 1: 6,259 -square feet, with a street frontage of 65.21 feet, Lot 2: 6,372 -square feet, with a street frontage of 59.0 feet, and Lot 3: 6,376, with a street frontage of 59.0 feet. The proposed Tots are of a similar lot size to the lots surrounding the subject site.
Minimum Lot Size Minimum Lot Width 60'
6,000 square feet
Lot 1 6,259 square feet 59 feet
Lot 2 6,372 square feet 59 feet
Lot 3 6,376 square feet 59 feet
Surrounding Lots Minimum Lot Size Minimum Lot Width 60' 6,000 square feet
Lot 9 5,788.7 square feet 54.10 feet
Lot 20 6,432.77 square feet 59 feet
Lot 11 5,653.35 square feet 53.50 feet
ENVIRONMENTAL:
The proposed application was reviewed by Staff in accordance with the requirements of the California Environmental Quality Act (CEQA), Public Resources Code §§ 21000 et seq., the State CEQA Guidelines, 14 C.C.R. §§ 15000 et seq., and the Environmental Guidelines of the City of Placentia. As part of their actions taken on July 12, 2020, the Planning Commission recommended that the City Council find that TPM 2022-123 is exempt from CEQA pursuant to State CEQA Guidelines §15315 (Class 15 - Minor Land Divisions), as it applies to the division of property in urbanized areas zoned for residential use into four or fewer parcels, when the division is in conformance with the General Plan and zoning, no variances or exceptions are required, all services and access to the proposed parcels to local standards are available, the parcel was not involved in a division of a larger parcel within the previous two years, and the parcel does not have an average slope greater than twenty percent (20%). The proposed subdivision meets all criteria for this exemption, therefore Staff and the Planning Commission recommend adoption of a categorical exemption pursuant to §15315 (Class 15 - Minor Land Divisions).
CONCLUSION:
The proposed project is consistent with the City's General Plan and meets the minimum development standards of the PMC. Including the recommended conditions of approval, the
City Council Agenda
September 6, 2022
proposed subdivision located within the existing SP -7 District will be compatible with adjacent land uses and will not result in any adverse impacts to the surrounding area.
FISCAL IMPACT:
Pursuant to PMC Chapter 5.02 all new development is subject to Citywide Development Impact Fees. The proposed Tentative Parcel Map will result in three (3) additional lots that will be eligible for development. Based on the zoning designation, one single family residence can be developed on the resulting new lots of parcels 1, 2, and 3. The subsequent construction of three (3) new homes will result in approximately $23,646 of total Development Impact Fee revenue. It should be noted that future construction will also require payment of user fees such as building plan check and building permit fees.
Prepared • + Reviewed and approved:
Lesle Whitta : r
Asso late Plan er
Reviewed and approved:
I
Jennif6r Lampman
Director of Finance
Attachments:
1. Resolution No.
Attachment
2. TPM 2022-123
3. Vicinity/Zoning
Jo Oh M. Lambert
Director of Development Services
Reviewed and appro
Damien R. Arru
City Administrator
R-2020-57 Related to TPM 2022-123
A: Conditions of Approval for TPM 2022-123
Subdivision Map
Map
RESOLUTION NO. R-2022-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA, ADOPTING A CATEGORICAL
EXEMPTION PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (PUBLIC RESOURCES CODE
§§ 21000-21177 AND §15000 ET SEQ. OF TITLE 14 OF THE
CALIFORNIA CODE OF REGULATIONS) (CEQA) AND
APPROVING TENTATIVE PARCEL MAP (TPM) 2022-123
PERTAINING TO THE SUBDIVISION OF PROPERTY LOCATED
AT 1451 EAST HOWARD PLACE (ASSESSOR'S PARCEL
NUMBER 341-431-01) AND MAKING FINDINGS IN SUPPORT
THEREOF
A. Recitals.
WHEREAS, On July 12, 2022, the Planning Commission of the City of Placentia conducted, and concluded, a duly noticed public hearing, as required by law, recommending to the City Council of the City of Placentia, approval of Tentative Parcel Map No. TPM 2022-123 for the property located at 1451 E. Howard Place.
WHEREAS, The Planning Commission heard testimony, received a report and other relevant information from City staff and members of the public including Blain Meith ("Applicant" hereinafter), regarding a Tentative Parcel Map application.
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
Section 1. The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct.
Section 2. Based upon substantial evidence presented to this City Council with regard to the Application, including written staff reports, verbal testimony and development plans, the City Council hereby specifically finds as follows:
a. The proposed project will not be: (1) detrimental to the health, safety or general welfare of the persons residing or working within the neighborhood of the proposed development or within the city, or (2) injurious to the property or improvements within the neighborhood or within the city. The subject subdivision is not likely to cause serious public health problems. Subject to compliance with the attached Conditions of Approval set forth in Attachment "1.A." of the staff report (Attachment A to Resolution R-2022-57
ATTACHMENT 1
this Resolution) and by this reference incorporated herein and Standard Development Requirements, the project complies with all applicable code requirements and development standards of the "SP -7" Specific Plan 7 (Low Density Residential subarea) Residential Zoning District and Title 22, and with other applicable regulations of the Placentia Municipal Code (PMC).
b. The proposed use is consistent with the City's General Plan.
The General Plan Land Use designation for the subject site low-density residential, and the proposed use does not involve any change in the allowable land use of the subject site. The proposed project involves the subdivision of a 0.44 -acre parcel into three single family residential parcels consistent with the "SP -7" Specific Plan 7 (Low Density Residential subarea) and the General Plan. Therefore, the site is physically suitable for the proposed type and density of development.
c. The proposed project as presented in the staff report and accompanying plans complies with all requirements of Chapter 23.107 of the PMC. City Staff carefully examined the proposed subdivision against the applicable development regulations prescribed in Title 23 (Zoning Ordinance) and determined it to be in substantial compliance. The proposed subdivision includes Conditions of Approval and Standard Development Requirements to ensure full compliance with applicable code requirements and to ensure full compliance with the General Plan, and with applicable design improvements required therein.
d. Conditions necessary to secure the purposes of this section, including guarantees and evidence of compliance with conditions are made part of this Tentative Parcel Map approval. Attachment "1.A" of the staff report (Attachment A to this Resolution) contain Conditions of Approval and Standard Development requirements specific to this application in order to provide assurances that the proposed subdivision and related on and off-site improvements are in compliance with applicable requirements of the PMC.
e. That the proposed map is consistent with the General Plan and with all provisions of Title 22 of the PMC. The proposed Tentative Parcel Map application is to subdivide an existing 0.44 acre parcel into three single family residential lots. The proposed map is consistent with all polices, programs, and goals of the General Plan.
f. That the design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. As part of the review of the application, an extensive record research was completed. Additionally, the application submitted a preliminary title report with their application.
g. That the design of the subdivision or the proposed
improvements is not likely to cause substantial environmental damage or substantially and avoidably injure wildlife or their habitat. The subject site is an underutilized property Resolution R-2022-57
ATTACHMENT 1
that only has limited vegetation. There are no known areas within the City that host wildlife or their habitat.
Section 3. a. The City Council of the City of Placentia finds that TPM 2022-123 is exempt from the California Environmental Quality Act ("CEQA"), Public Resources Code §§ 21000 et seq., the State CEQA Guidelines, 14 C.C.R. §§ 15000 et seq., and the Environmental Guidelines of the City of Placentia pursuant to the State CEQA Guidelines § 15315 (Class 15 — Minor Land Divisions) as this subdivision will result in the division of property in an urbanized area zoned for residential use into four or fewer parcels, the division is in conformance with the General Plan and zoning, no variances or exceptions are required, all services and access to the proposed parcels to local standards are available, the parcel was not involved in a division of a larger parcel within the previous 2 years, and the parcel does not have an average slope greater than 20 percent; b. The City Council finds and determines that, based upon the findings set forth above and below, and changes and alterations which have been incorporated into and conditioned upon the proposed project, no significant adverse environmental effects will occur; and
c. The City Council finds that facts supporting the above-specified findings are contained in the staff report and exhibits, and the information provided during the public hearing conducted with respect to the Application.
Section 4. Based upon the findings and conclusions set forth herein, the City Council hereby approves Tentative Parcel Map 2022-123, as modified herein, and specifically subject to the conditions set forth in Attachment "1.A." of the staff report (Attachment A to this Resolution) attached hereto and by this reference incorporated herein.
PASSED, ADOPTED and APPROVED this 6th day of September 2022.
Rhonda Shader, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
Resolution R-2022-57
ATTACHMENT 1
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia, held on the 6th day of September 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers:
Councilmembers:
Councilmembers:
Councilmembers:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian Bettenhausen, City Attorney
Resolution R-2022-57
ATTACHMENT 1
Attachment A
Special Conditions of Approval for
Tentative Parcel Map 2022-123 (TPM 2022-123)
1451 E. Howard Place (APN: 341-431-01)
SPECIAL CONDITIONS
If the above referenced application is approved, applicant and/or property owner shall comply with the Special Conditions listed below and the Standard Development Requirements attached.
ALL OF THE FOLLOWING SPECIAL CONDITIONS OF APPROVAL AND STANDARD
DEVELOPMENT REQUIREMENTS SHALL BE FULLY COMPLIED WITH FOR THE DEVELOPMENT PLAN REVIEW TO CONTINUE IN GOOD STANDING.
DEVELOPMENT SERVICES DEPARTMENT — PLANNING DIVISION:
1. Failure to abide by and faithfully comply with any and all conditions attached to this action shall constitute grounds for revocation or amendment of said actions by the City of Placentia Planning Commission.
2. The applicant shall, as a condition of project approval, at its sole expense, defend, indemnify and hold harmless the City, its officers, employees, agents and consultants from any claim, action, proceeding, liability or judgment against the City, its officers, employees, agents and/or consultants, which action seeks to set aside, void, annul or otherwise challenge any approval by the City Council, Planning Commission, or other City decision-making body or City staff action concerning applicant's project.
The applicant shall pay the City's defense costs, including attorney fees and all other litigation -related expenses, and shall reimburse the City for any and all court costs, which the City may be required to pay as a result of such defense. The applicant shall further pay any adverse financial award which may issue against the City including but not limited to any award of attorney fees to a party challenging such project approval. The City shall retain the right to select its counsel of choice in any action referred to herein. The City agrees to promptly notify the applicant of any such claim filed against the City and to fully cooperate in the defense of any such action.
3. Approval of Tentative Parcel Map (TPM) 2022-123 and the resulting Final Map is contingent upon City Council approval.
4. TPM 2022-123 shall expire twenty-four (24) months after City Council approval or conditional approval if a final map is not recorded. Upon written request by the developer the time limit may be extended an additional twelve (12) months by City Council.
5. The developer/owner of each resulting lot shall be required to join any applicable Homeowner's Association (HOA) that the properties fall within the boundaries of.
Resolution R-2022-57
ATTACHMENT A
6. A final map shall be prepared by or under the direction of a registered Civil Engineer or licensed land surveyor in the State, as provided for in the Business and Professions Code.
7. TPM 2022-123 and the related Final Map shall comply with the applicable requirements of Title 22 Subdivisions of the Placentia Municipal Code.
8. Any modifications to the approved Tentative Parcel Map and any modifications which will change, expand or intensify the use shall be subject to review and approval by the Director of Development Services. The Director of Development Services or his or her designee may determine if such modifications require approval by the Placentia Planning Commission or may be approved administratively by City staff.
9. Prior to final release of the buildings for occupancy, all Special Conditions of Approval and Standard Development Requirements shall have been completed and final inspections approved.
10. Prior to the development of the parcels, the Applicant will provide certification of well abandonment from CALGEM (California Geologic Energy Management Division) and any mitigation measures needed for development atop and/or in proximity of any oil wells.
11. Applicant/builder is responsible, at its sole cost and expense, to cause all cable, telephone, electrical, and other utility services serving the property to be placed underground within the subject site. Prior to the issuance of building permits, applicant/builder shall submit a separate utility plan for each such utility service. The utility plan shall indicate the precise location of where all cable, telephone, electrical, and other utility services serving the property will be placed underground within the subject site, as well as the points of connection at the proposed building or buildings on the site and the public right-of-way. Prior to the submittal of the utility plans to the City, the plans shall be reviewed and approved by the utility companies. Evidence of approvals shall be in the form of a signed and dated approval stamp and/or approval letter. If the precise locations of future utility services cannot be reasonably ascertained prior to the issuance of building permits, upon prior written approval of the Director of Development Services, prior to issuance of a certificate of occupancy.
Applicant/builder shall provide the City with "as built" plans showing the precise locations where all cable, telephone, electrical, and other utility services serving the property were placed underground within the subject site, as well as the points of connection at the building or buildings on the site and the public right-of-way.
12. Developer shall pay in full to the City of Placentia, any and all applicable citywide Development Impact Fees (including, but not limited to fees relating to recreational facilities, sewer facilities, transportation infrastructure, storm drain facilities, public safety impacts and affordable housing impacts) adopted by and set forth by the City Council, as set forth in Chapter 5 of the Placentia Municipal Code, in effect at the Resolution R-2022-57
ATTACHMENT A
time building permits are issued prior to issuance of the first building permit for each respective property.
13. Developer and/or property owner agrees to approve the incorporation of the project into Community Facilities District No. CFD 2014-01 (Public Services) pursuant to the provisions of California Government Code Section 53311, et seq. Said annexation into CFD No. 2014-01 shall be fully completed in accordance with California law prior to issuance of any Certificate of Occupancy for the project.
14. Developer and/or property owner agrees to approve the incorporation of the project into the Landscape Maintenance District No. LMD 1992-01 pursuant to the provisions of California Streets and Highways Code Section 22500, et seq. Said annexation into LMD No. 1992-01 shall be fully completed in accordance with California law prior to issuance of any Certificate of Occupancy for the project.
15. Developer and/or property owner agrees to approve the incorporation of the project into the Street Lighting District No. SLD 1981-01 pursuant to the provisions of California Streets and Highways Code Section 22500, et seq. Said annexation into SLD No. 1981-01 shall be fully completed in accordance with California law prior to issuance of any Certificate of Occupancy for the project.
16. Developer and/or property owner agrees that the City may, at its sole election, require that, instead of annexing into SLD 1981-01 and/or LMD 1992-1, the project shall be incorporated into a Community Facilities District to be created by the City pursuant to the provision of California Government Code Section 53311, et seq; the purpose of which, and the initial amount of the taxes and assessments thereunder, will be substantially the same, in whole or in part, as SLD 1981-1 and/or LMD 1992-1.
Developer and/or property owner agrees to approve the incorporation of the project into said Community Facilities District, provided that the incorporation of the new CFD does not otherwise delay the development of the project; in which event the project shall instead be annexed into SLD 1981-01 and/or LMD 1992-1. Any automatic fee increases for the Community Services District shall not be inconsistent with the approved rate study.
DEVELOPMENT SERVICES DEPARTMENT - BUILDING DIVISON
17. The parcel maps shall be prepared, sealed, and signed by a California licensed land surveyor or a California licensed civil engineer who had been licensed prior to January 1982.
18. Complete orientation of the proposed line between the two parcels shall be addressed on the Tentative Parcel Map No. 2022-123.
19. The parcels map after being approved by the City shall be recorded by the Orange County Recording Office.
Resolution R-2022-57
ATTACHMENT A
PUBLIC WORKS DEPARTMENT — ENGINEERING DIVISION
20. All improvement and grading plans shall be drawn on twenty-four (24) inches by thirty- six (36) inch Mylar and signed by a registered civil engineer or other registered/licensed professional as required.
21. The following items are required for the entitlement review:
a. Preliminary grading and drainage plan.
b. Preliminary geotechnical report.
c. Preliminary hydrology/drainage study.
d. Preliminary Water Quality Management Plan (WQMP) in the form and content per the City's WQMP template.
e. Sewer capacity study.
22. Prior to issuance of Certificate of Occupancy or building final, all existing and new utilities including electric power, telephone, telecommunication fiber and/or cable TV in the street adjacent to and on-site shall be placed underground in accordance with the City of Placentia standards and ordinances.
23. It is the applicant's responsibility to notify all utility companies and the City of Placentia for disconnection and/or relocation of the existing utilities, vaults and meters. It is also the applicant's responsibility to ensure applicant notifies the Building Inspection Division that these utilities have been properly relocated and/or disconnected. Prior to recordation of the final map, the public improvement plans as required shall be prepared and signed by the City Engineer.
24. Prior to issuance of a Certificate of Occupancy, the engineer of record shall submit all approved project and site improvements plans on an AutoCAD DWG and DFX formatted Compact Disc (CD) to the Public Works Department. The applicant shall pay for and provide the City with copies of as -built plans.
25. Recent title report to clarify the ownership and all easements on the property.
26. Provide an erosion control, Storm Water Pollution Prevention Plans (SWPPP) for protection of the site during and post excavation activities.
GRADING
27. Prior to the issuance of a grading permit, the applicant shall prepare a Low Impact Development (LID) specifically identifying the Best Management Practices (BMP's) that will be used on site to control predictable pollutant runoff. The plan shall identify the types of structural and/or non-structural measures to be used. The plan shall comply with the Orange County Drainage Area Management Plan (DAMP) and LID Implementation Guideline. Website available at
Resolution R-2022-57
ATTACHMENT A
( http://ocwatersheds.com/publiced/residents/glltd) Particular attention should be addressed to the appendix section "Best Management Practices for priority redevelopment." The LID shall clearly show the locations of structural or Nonstructural BMP's, and assignment of long-term maintenance responsibilities. The plan shall be prepared to the general form and content and submitted to the Director of Public Works/City Engineer for review and approval.
28. Prior to the issuance of a grading permit, the applicant shall prepare a Water Quality Management Plan (WQMP) specifically identifying the Best Management Practices (BMP's) that will be used on site to control predictable pollutant runoff. The plan shall identify the types of structural and non-structural measures to be used. The plan shall comply with the Orange County Drainage Area Management Plan (DAMP). Particular attention should be addressed to the appendix section "Best Management Practices for Development." The WQMP shall clearly show the locations of structural BMP's, and assignment of long-term maintenance responsibilities (which shall also be included in the Maintenance Agreement). The plan shall be prepared to the general form and content shown in the City of Placentia's WQMP Template and shall be submitted to the City Engineer for review and approval. Website available at ( http://www.placentia.org/index.aspx?nid=262)
29. Prior to the issuance of a grading permit, the applicant shall demonstrate to the City Engineer that coverage has been obtained under the California's General Permit for Discharge of Storm Water Associated with Construction Activity by providing a copy of the Notice of Intent (NOI) submitted to the State Water Resources Control Board and a copy of the subsequent notification of the issuance of a Waste Discharge Identification (WDID) Number to the City Engineer. Construction activity subject to this permit includes clearing, grading and disturbances to the ground such as stockpiling, or excavation. Prior to the issuance of a grading permit, the applicant shall submit to the City Engineer for review a Storm water Pollution Prevention Plan (SWPPP). A copy of the approved SWPPP shall be kept at the project site and available for review upon request.
30. Prior to the issuance of grading permits, the applicant shall prepare and submit a precise grading plan prepared by a licensed civil engineer to the Engineering Division of the Public Works Department showing building footprints, new and revised pads and elevations of finished grades, drainage routes, retaining walls, erosion control, slope easements, structural best management practices (BMPs) conforming to the approved water quality management plan, and other pertinent information. The project development shall accept and make provisions for the existing surface water that are the natural flows from the adjacent properties immediately abutting to the development site.
31. Prior to approval of the final design plans and issuance of a grading permit, the applicant shall conduct a site-specific geotechnical investigation for the entire site and prepare a report that fully assesses the geologic and soil conditions of the site. As part of the report preparation, soil sampling and any geotechnical testing will be Resolution R-2022-57
ATTACHMENT A
completed at each location where structures are to be erected. The report shall provide grading and structural design recommendations for avoiding liquefaction, subsidence or collapse for each of the proposed structures. The recommendations shall be implemented by the Applicant.
32. Prior to the issuance of a grading permit, erosion control plans and notes shall be submitted and approved by the Engineering Division of Public Works Department.
33.AII private slopes of 4 feet or more in vertical height and of 4:1 or greater slope, but less than 2:1 slope, shall be, at minimum, irrigated and landscaped with appropriate ground cover for erosion control. Slope planting required by this section shall include a permanent irrigation system to be installed by the developer prior to occupancy.
34. The development site shall be graded to drain surface water to the existing City storm drain system with no cross -lot drainage permitted. Drainage shall be indicated on the precise grading plans.
35. Surety and agreement guaranteeing completion of all on-site grading improvements including drainage, structural BMPs, erosion control, grading operations shall be posted and executed to the satisfaction of the City Engineer prior to the issuance of grading permits.
36. The final grading plan for this parcel shall be substantially the same, specifically regarding pad elevations, size, and configuration as the proposed grading illustrated on the approved site plan. If there is a significant deviation between the two plans the Community Development Director and the City Engineer will review the plans and determine if a finding of substantial conformance can be made prior to the issuance of a grading permit. The Development Services Director and the City Engineer may refer the matter to the Planning Commission for an opinion before deciding.
37.AII parking, common, and storage areas shall be lighted to maintain a minimum of 1 -foot candle power. These areas should be lighted from sunset to sunrise and be on photo censored cell.
38. The site grading, landscape, irrigation, and street improvement plans shall be coordinated for consistency with each other and for consistency with the requirements and standards of the City of Placentia.
39.The applicant shall provide a quitclaim or relocation of existing easements as applicable in the plan review process prior to issuance of grading permit.
40. Provide and identify all pavement and driveway paving materials used inside and outside of the development areas. Identify all storm drain structures, types, sizes, and specifications on the plans.
Resolution R-2022-57
ATTACHMENT A
41. Preliminary WQMP shall include a feasibility check to ensure the proposed infiltration BMPs are not proposed to be within 100 feet horizontally of a water supply well and/or non -potable well for the protection of groundwater quality per Orange County TGD.
Golden State Water Company currently operates a water well pump at the northwest corner of Bradford Avenue and Crowther Avenue.
Public Improvements and Construction
42. Applicant shall be responsible for reconstruction of the existing pavement within the limits of the project. The applicant shall provide street resurfacing using grind to a depth of 2 -inch and 2 -inch overlay. Applicant may also be responsible for reconstruction of the driveway approaches, sidewalks, curb and gutters, streetlights, and street trees as determined by the City Engineer. The limit of the paving shall include full width of the street along the entire property frontage.
All public improvements shown on the plans and the map shall be constructed to the City of Placentia's standards, ordinances, policies
43. Prior to issuance of 1st occupancy permit, all new public improvements including curb, gutter, sidewalk, asphalt concrete pavement, and streetlights within property boundaries shall be constructed satisfactorily to the City Engineer.
44. Improvement plans shall be based upon a centerline profile extending beyond the project boundaries a minimum distance of 150 feet at a grade and alignment approved by the City Engineer.
45.AII ADA improvements constructed within the public right of way must meet the latest ADA and CBC standards and will require CASp inspection during construction and be certified by the CASp inspector. All CASp inspection and related activities shall be provided and paid for by the applicant and the developer.
46. Prior to recordation of final map or issuance of building permit if recordation has already been accomplished, the applicant shall enter into an agreement and post security bond, in a form and amount acceptable to the City Engineer, guaranteeing the construction of public improvements in conformance with applicable City standards and the City Code, including, but not limited to the following:
47. Street improvement including, but not limited to: pavement, curb and gutter, sidewalks, driveway approaches, street lights, signing, striping, traffic signal systems and other traffic control devices as appropriate.
a. Storm drain facilities
b. Landscaping
c. Sewer systems
d. Street lighting
Resolution R-2022-57
ATTACHMENT A
Storm Drain Improvements and Construction
48. The project street and lot grading shall be designed in a manner that perpetuates the existing natural drainage patterns with respect to tributary drainage area and outlet points. Unless otherwise approved by the Public Works Director.
49. Drainage easements, when required, shall be shown on the grading plans, and noted as follows: "Drainage Easement - no buildings, obstructions, or encroachments by landfills are allowed."
50. The project shall be designed to accept and properly dispose of all off-site drainage flowing onto or through the site. The storm drain design and improvements shall be subject to review and approval by City Engineer. The hydraulics and hydrology report shall include detailed drainage studies indicating how the grading, in conjunction with the drainage conveyance systems including applicable swales, channels, street flows, catch basins, storm drains, and flood water retarding, BMP treatment and LID, will allow building pads to be safe from inundation from rainfall runoff which may be expected from all storms up to and including the theoretical 100 -year flood per the Orange County Hydrology Manual. The project development shall be designed to accept and properly dispose of all off-site drainage flowing onto or through the site. If the quantities exceed the existing downstream capacity, the developer shall provide adequate drainage facilities to mitigate the impact as approved by the City Engineer.
51. Prior to the approval of the improvement plans, the hydrology study shall show that the 25 -year storm flow will be contained within the street from curb to curb and the 100 -year storm flow shall be contained within the street right-of-way. When either of these criteria are exceeded, additional drainage facilities shall be installed. All analysis shall comply with the Orange County Hydrology Manual and County Local Drainage Manual.
52. The post development peak flow rate generated from the project site shall be less than or equal to the predevelopment peak flow rate from the site for all frequency storms up to and including 100 -year return.
53. Drainage facilities with sump conditions shall be designed to convey the tributary 100 -year storm flows. Secondary emergency flow bypass shall also be provided as approved by City Engineer.
Sewer line Improvements and Construction
54. Sewer flow calculations justifying pipeline design and connection to the main shall be prepared by a registered civil engineer and submitted as a part of an improvement plan for approval by the City Engineer. Provide sewer capacity analysis in accordance with the City's Guidelines to evaluate the proposed sewer flow rates into the City sewer system using current flow rate and for pipeline capacity availability. Please see attached "Sewer Capacity Guidelines."
Resolution R-2022-57
ATTACHMENT A
55. Prior to issuance of building permits, the developer's engineer shall analyze and mitigate any sewer system deficiencies for all phases of the proposed development.
Results of the system analysis may require special construction such as booster pumps, upsize the downstream pipes and backwater valves. The engineering analysis and special construction requirements shall be subject to review and approval of City Engineer.
56.Onsite water improvement and fire protection plans shall be approved by the Fire Marshal, the local water district, and City Engineer. The water distribution lines and appurtenances shall conform to the applicable laws and adopted regulations enforced by the Golden State Water Company.
57. Prior to the issuance of a building permit, the applicant shall dedicate ingress and egress of the access route within the project site and improve it fully operational as required by the Orange County Fire Authority and satisfaction to the City Engineer.
58. The applicant shall submit a Will Serve Letter from Orange County Sanitation District and Golden State Water Company.
59. Installation of new sanitary sewer manholes may be required at the discretion of the City Engineer and OCSC. All sanitary sewer improvements shall be in accordance with the latest OC Public Works Department Standards.
Traffic
60. Provide new and modify the existing striping modifications within the limits of the new paving and the project.
Final Map
61. Applicant shall provide a quitclaim or relocation of any existing easements that affect the proposed development.
62. The applicant shall prepare and submit a preliminary title report not older than 90 days.
63. Prior to approval of the Final Map, pursuant to the Subdivision Improvement Agreement for Public Improvements, the developer shall provide security in an amount specified in writing by the Registered Civil Engineer or a Licensed Land Surveyor of record. The developer shall enter into an agreement for providing the necessary right- of-way design and construction of missing public improvements, which shall be constructed in coordination with adjacent existing improvements prior to occupancy of the development and subject to review and approval by the City Engineer.
64. Prior to the exoneration of any security, the applicant shall submit one (1) duplicate Mylar of the final map and all as built public improvement plans, in a manner acceptable to the City Engineer.
Resolution R-2022-57
ATTACHMENT A
65. This project falls under the City's Municipal Code: 8.04.390 Special requirements for construction/deconstruction waste. This is to ensure the diversion of at least fifty (50) percent of all construction/deconstruction waste generated within the city the following special requirements apply to all covered projects as listed in Section 8.04.400:
a) All contractors or owner -builders applying for a permit are required to complete a project form and attest that only an authorized city agent will be used to haul debris and other solid waste generated by that project. b) All contractors or owner -builders are required to place a deposit with the city to ensure their compliance with the required use of an authorized city agent.
The specific deposit amount shall be an equivalent to One (1.00) percent of the total project value.
c) Upon completion of the project, and if proof deemed satisfactory by the city confirms that all solid waste hauling for that project was done by an authorized city agent then a full refund of the deposit will be made.
Acceptable forms of proof are weight tickets, collection receipts, billings, or similar statements from an authorized city agent showing that they performed solid waste collection at the location established for that project.
It is the contractor's or owner -builders' responsibility to provide receipts covering all hauling activity for that project. Failure to provide complete records will be deemed as noncompliance.
d) Failure to provide receipts or other acceptable proof of compliance for all solid waste hauling on a project will result in the forfeiture of one hundred (100) percent of deposited funds. (0-2011-08 § 2, 2011) Resolution R-2022-57
ATTACHMENT A
R/W
10'
4'
EXIST.)
SIDEWALK
CF
30'
A.
SCALE o 1" = 30'
0 30 60
60'
30'
20' 20'
EXIST.
CURB & GUTTER
EXIST.
PAVEMENT
C=
it
EXIST.
CURB & CUTTER
TYPICAL SECTION
HOWARD PLACE
D "ESSEL D "AVE
SITE ADD R ESS: 1451 E. HOWA
D PLACE
10'
4. R/W
Yaw -
EXIST.SIDEWAEK
TENTATIVE
PARCEL MAP No. 2022=123
rilaErr
GE
IN THE CITY OF PLACENTIA, COUNTY OF ORANGE,
STATE OF CALIFORNIA.
BEING A SUBDIVISION OF LOT NO. 222 OF TRACT NO. 14161, AS PER MAP RECORDED IN II OOK 673, PAGES 3748 INCLUSIVE, MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECO i' DER, ORANGE COUNTY, CALIFORNIA.
3 LOTS 0.44 AC
ES (NET G L OSS) MAR CH 2022
PREPARED BY:
SUBDIVIDER:
REALM California, LLC
1746 F South Victoria Avenue, #245
VENTURA, CA 93003
Contact: Blain Meith 985-630=9165
[email protected]
138 13U
TOPO 222
Write a description for you- map
Legend
1451 HLvvard PI
Google Ear
hage Landsat 1 operncus
DRESSEL DRIVE
60'
30' 30'
n
EX. WATER MAIN
EX. SEWER MAIN
KING CIVIL ENGINEERING CORP
26702 VALPARISO DRIVE
MISSION VIEJO, CA 92691
Contact: Tom King 714-996-7010
[email protected]
WIN1
N89'28'26'W 177.00'
0 6,259 S.F. 6,372 S.F.
N)
rn
59.00' 59.00'
w
r 27.4' o0
N) co
0 1 2
o EX. OIL WELL
z TO BE ABANDONED
0 0
co
0 2B
59.00'
6,376 S.F.
3 Larr 222
tiR
\*(5,,
44.00'
EX. WATER MAIN
HOW RD PLACE
15g
1312/31=C3
59.00'
N89'28'26'W 137.60'
0 0
V
0 r�
EX. SEWER MAIN
ao
0 NO0'31'34"E
25'
W
H
0 b
o�
NI -
0 0
1.0,
34.60' 1 J
—' ' N87'59'11 "W
1 15B 151 1513
GRANGER DRIVE
NOTES.
UTILITY PURVEYORS:
WATER: GOLDEN STATE WATER COMPANY
1920 W. CORPORATE WAY
ANAHEIM, CA. 92801
SEWER: CITY OF PLACENTIA
DEPARTMENT OF PUBLIC WORKS
401 E. CHAPMAN AVENUE
PLACENTIA, CA. 92870
GAS: SOUTHERN CALIFORNIA GAS CO.
1919 S. STATE COLLEGE BLVD., SUITE G
ANAHEIM, CA. 92830
ELECTRIC: SOUTHERN CALIFORNIA EDISON CO.
1851 W. VALENCIA DRIVE
FULLERTON, CA. 92833
TRASH: REPUBLIC DISPOSAL SERVICES
1131 N. BLUE GUM STREET
TELEPHONE: AT&T
3939 E. CORONADO ST., SECOND FLOOR
ANAHEIM, CA. 92807
CABLE TV: TIME—WARNER
1. Proposed Use: Single Family Residential
2. Development of Lot:— Fully Developed Lots.
3. All Existing Structures On Site To Be Demolished.
4. Flood Zone "X".
5. Assessor's Parcel No. 341-431-01
6. Subdivider intends to comply with all requirements in Chapters 20.20,22.16 in regards to construction and erosion control.
OCFA NOTES:
PAD=247.0
1 s
w
S
W
• n
LS
0 0
TC
FL
FS
FG
FF
GF
INV.
TG
CF
R/W
P
BUENA VISTA AVE.
L
0 to
u)
a)
0 Howar•
E Hill St
0 Cn
W
w
E
ALTA VISTA ST.
VICINITY MAP
N.T.S.
LEGEND
—
PROPOSED PAD ELEVATION
PROPOSED LOT NUMBER
EXISTING SEWER MAIN
EXISTING WATER MAIN
EXISTING FIRE HYDRANT
PROPOSED SEWER MAIN
PROPOSED WATER MAIN
PROPOSED FIRE HYDRANT
PROPOSED GRATE INLET
PROPOSED PVC DRAIN
LANDSCAPE AREA
PROPOSED PARKING STALL
PROPOSED WATER METER
PROPOSED BLOCK WALL
EXISTING BLOCK WALL
PROPOSED WATER VALVE
TOP OF CURB
FLOW LINE
FINISH SURFACE
FINISH GRADE
FINISH FLOOR
GARAGE FLOOR
INVERT
TOP OF GRATE
CURB FACE
RIGHT OF WAY
PLANTER
through 22.64 and other laws of the City
1. All fire lane signs or red curb areas shall be shown on a site plan approved by the OCFA.
2. All structures will be protected with an approved automatic fire sprinkler system.
I, THOMAS A. KING, DEPOSE AND STATE THAT THE OWNERS
OF THIS PROPERTY COMPRISING THE PROPOSED SUBDIVISION
NO. 2022-123 SHOWN ON THIS MAP, HAVE CONSENTED TO THE
PREPARATION AND SUBMISSION OF THIS MAP.
THOMAS A. KING R.C.E. NO. 16916
DATED THIS 23 DAY OF MARCH 2022
[FESS/
l
..4. 6.>
No. 16916
Exp. 6/30/2023
O F C A�
4 r+
SHEET 1 OF 1
ATTACHMENT 2. VICINITY ZONING MAP
TPM 2022-123; 1451 E. Howard PI
Aerial B.
Zoning Code
- C-1
-
0-1(0)
- C-1 (0-1)
C-2
C -2-I-165
C -M
C -O
R-3
R-3 (0-1)
R -A
- R -G
▪ R -G (0)
R -G(0) 8 C-1 (0)
▪ RPC (0)
▪ M 1 ISP -1
M (0) I SP -2
M (PMD) - SP -3
PUD -1 - SP -4
PUD -2 - SP -5
- SP -6 (0)
- SP -7
- SP -8
- SP -9
R-1 - SP -10
R-1 (MHP) - T -C
R-1 (0) - Old Town
R-2 I I TOD
R-2 (MHP) N/A
PUD -2 (0)
- PUD -3
- PUD -3 (0)
▪ PUD -4
Placentia Cit Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF DEVELOPMENT SERVICES
DATE: SEPTEMBER 6, 2022
AGENDA REPORT
SUBJECT: TENTATIVE PARCEL MAP NO. TPM 2022-126 PERTAINING TO THE SUBDIVISION OF AN +1- 0.36 ACRE LOT INTO TWO PARCELS LOCATED AT 412 N. TIDLAND CIRCLE WITHIN THE SP -7 (SPECIFIC PLAN 7) ZONING DISTRICT.
FISCAL
IMPACT: APPROXIMATELY $15,764 OF TOTAL DEVELOPMENT IMPACT FEE REVENUE
PRIOR TO CONSTRUCTION OF TWO NEW SINGLE-FAMILY RESIDENCES SUMMARY:
At the Planning Commission meeting held July 12, 2022, the Planning Commission voted 5-0-1 (1 absent) to recommend approval of TPM 2022-126 to the City Council. TPM 2022-126 is a request to subdivide one existing parcel into two (2) parcels for property located at 412 N. Tidland Circle. In accordance with Placentia Municipal Code (PMC) Sections 22.80.060 and 22.80.070, the Planning Commission hereby submits a report of its findings and recommends approval of TPM 2022-126 to the City Council.
RECOMMENDATION:
It is recommended that the City Council take the following action:
Adopt Resolution R-2022-58, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map No. TPM 2022-126 pertaining to the subdivision of property located at 412 N. Tidland Circle (Assessor's Parcel Number 341-433-34) and making findings in support thereof.
BACKGROUND:
PMC Section 22.80.010(a) requires a Parcel Map for all subdivisions of four (4) or fewer parcels and PMC Section 22.80.060(c) requires that the Planning Commission take action to recommend to the City Council conditional approval or denial of the subdivision map. At the Planning Commission meeting held July 12, 2022, the Planning Commission voted 5-0-1, to recommend approval of TPM 2022-126 to the City Council.
1.1. Sept. 6, 2022
City Council Agenda
September 6, 2022