Agenda packet — Placentia City Council, July 25, 2023 (part 3 of 5)

01/18/2023

POLICY NUMBER: A0144715001 COMMERCIAL. GENERAL LIABILITY CG 24 04 05 09
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This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Person Or Organization:

Any person or organization from whom you are required to waive your right to recover under a written contract or agreement in effect prior to any loss or damage
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV - Conditions:

We waive any right of recovery we may have against
the person or organization shown in the Schedule
above because of payments we make for injury or
damage arising out of your ongoing operations or
"your work" done under a contract with that person
or organization and included in the
"products -completed operations hazard". This waiver
applies only to the person or organization shown in
the Schedule above.

CG 24 04 05 09
A0144715
Middlesex Insurance Company
00001 0000000000 23013 0 N
© Insurance Services Office, Inc., 2003
8(59ebe3-9435-4da8-bi54-deb061E87ab3
F)2,c ^ i of
01118/2023

WORKERS COMPENSATION AND EMPLOYERS LIA81t.ITY INSURANCE POLICY WC 04 03 06
(Ed. 04-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT —CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from US.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be _*_% of the California workers' compensation premium otherwise due on such remuneration.

Schedule
Person or Organization Job Description

WHERE YOU ARE REQUIRED BY WRITTEN CONTRACT TO

OBTAIN THIS AGREEMENT FROM US, PROVIDED THE

CONTRACT IS SIGNED AND DATED PRIOR TO THE DATE OF
LOSS TO WHICH THIS WAIVER APPLIES. IN NO INSTANCE

SHALL THE PROVISIONS AFFORDED BY THIS

ENDORSEMENT BENEFIT ANY COMPANY OPERATING
AIRCRAFT FOR HIRE.
*The premium charge for this endorsement shall be 2% of the premium developed in the State of California, but not less than $500 policy minimum premium.

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 04/01/22 Policy No. T10220890
Insured PCN3, Inc.

Insurance Company StarStone Naional Insurance Company
INC C4 03 06
(Ed. 04-84)
Endorsement No. 11
Policy Effective Date 04/01/22
Countersigned By
©1993 by the Workers' Compensation Insurance Ratinc Bureau of California. All rights reserved. <
LL

POLICY NUMBER: A0144713003

COMMERCIAL AUTO
CA 04 44 '10 13
THS ENDORSEMENT CHANGES THE POLICY. PLEASE READ 1T CARErULLY.

L: a 5 `_i a a i� a v� G 4s, ,1 '� y
r�\71�i�b J r�A"d 'R8 TO S (Jil aiikiER 3
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: PCN3, Inc.

Endorsement Effective Date: 0}!13/2023

SCHEDULE
Name(s) Of Person(s) Or Organization(s):

The Transfer Of Rights Of Recovery Against
Others To Us condition does not apply to the
person(s) or organization(s) shown in the Schedule,
but only to the extent that subrogation is waived
prior to the "accident" or the "loss" under a contract
with that person or organization.

CA04441013
A0144715
Middlesex Insurance Company
00001 0000000000 22018 0 N
© Insurance Services Office, Inc., 20111
?ee3t2c5-6., 3-4eab-851 c-e8b5bfebf465
Pagg,a 1 of
01/18/2023

POLICY NUMBER: A0144715003 COMMERCIAL AUTO
Cy 76 01 0G 15
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ 9T CAREFULLY, r�t�7 'A '� '\ E> r i v
DES-ACINATF5 �'".S � � � l. .i s' �� { INIA\l 1 ii A 1D (`7 �.7y e�p� yM � L 1,.�} yyy {yCy'u�,, Fj � L N '3.i i, '� NCON U �!6"r 'Ju \,I� \V c� r D /� 1f ._CGS
3j ,77♦♦��,, l'�p ^. ��:.% �`�.i l__ 61 ;'a C -.w � 7 S-''�1 � � �� i) v � ,J � d j'aA G i
This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM

AUTO DEALERS COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated.

Named Insured: PCN3, inc.

Endorsement Effective Date: 01/13/2023

SCHEDULE
Name Of Person(s) Or Organization(s):

Any person or organization you are required to add as an additional insured under a written contract or agreement in effect prior to any accident, injury, loss or damage Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Each person or organization shown in the
Schedule is an "insured" for Covered Autos
Liability Coverage, but only to the extent that
person or organization qualifies as an "insured"
under the Who Is An Insured provision contained
in:
(1) Paragraph A.1. of Section II - Covered Autos
Liability Coverage in the Business Auto and
Motor Carrier Coverage Forms; or
(2) Paragraph D.2. of Section I - Covered Autos
Coverages of the Auto Dealers Coverage
Form.

B. Primary Ancl Noncontributory insurance
This insurance is primary to and will not seek
contribution from any other auto insurance issued
to the person or organization in the schedule
under your policy provided that:
(1) The person or organization is a Named Insured
under such other insurance; and
(2) Prior to the "accident" you have agreed in
writing in a contract or agreement that this
insurance would be primary and would not
seek contribution from any other insurance
available to the person or organization.

CA 76 0'i 06 15 Includes copyrighted material of Insurance Services Office, Inc., A0144715 with its permission.

Middlesex Insurance Company
1 accci acnoi:acaoo 23018 0 N
76bfd2ee-ocd4-8f6-98fd-8bb21 o4c4e52

Page 1 ends

01/18/2023

COMMERCIAL GENERAL LIABILITY
CG 20 01 04 13
T i-1IS ENDORSEMENT CHANGES THE P.C.).L,1CY, PLEASE READ IT CAREFULLY. ' 7,1-~z ii f, AR y "A N D N i ` .F RI 3 1 0 R'V
t'i �1 U C F !C Ni D
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available
to an additional insured under your policy
provided that:
(1) The additional insured is a Named Insured
under such other insurance; and
CG 20 01 04 13
A0144715
Niiddlesex Insurance Company
anaa1 0000006000 23018 0 N
CI
(2) You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.
© Insurance Services Office, Inc., 2012
a3t6ea03-ca 70-4158-8b b O -b 1 f8s3a09a5c

Page 1 ends

01/18/2023

POLICY NUMBER: A0144715001
COMMERCIAL GENERAL LIAF3ILITY
CG20100.413
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

A na ' P n a�f t SID' it v T� ,, 1 ti �� •,
N
CONTRACTORS CEO I ,ED P rRS?
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s)
Location(s) Of Covered Operations
Any person or organization you are required to add as an additional insured under a written contract or agreement in effect prior to any accident, injury, loss or damage A11 locations and jobs performed that have a written
contract, agreement or permit
Information required to complete this Schedule, if riot shown above, will be shown in the Declarations.

A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury",
"property damage" or "personal and advertising
injury" caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

CG 20 10 04 13
A0144715
Middlesex Insurance Company
30001 0000000000 23018 0 N
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
"property damage' occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or
subcontractor engaged in performing
operations for a principal as a part of the same
project.
© Insurance Services Office, Inc., 2012
0e331c9d-57+4-45b6-81(5-b2414e8ercdb

Page 1 of 2 ends

O i/18/2023

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section Hi - Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

Page 2 of 2 ends

A0144715
Middlesex Insurance Company

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.

Insurance Services Office, Inc., 2012
13 01118/2023

BUSINESS BANE
May 31, 2023
City of Placentia
401 E. Chapman
Placentia, California 92870
Re: Escrow # 2772
Project: Placentia Public Safety Center Project Phase 2 Contractor: PCN3, Inc
An escrow has been reserved for the above referenced project. Please find enclosed (3) copies of the Escrow Agreement executed on behalf of PCN3, Inc and Citizens Business Bank. Please sign all (3) escrow agreements as indicated and return one original executed document to Citizens Business Bank and forward another original to the Contractor.

Please forward Certificate of Incumbency or Company Resolution as verification of designees and their designated powers to approve and sign escrow agreements for security deposits in lieu of retention on behalf of the City of Placentia.

Kindly arrange your Finance/Business department to reference Escrow #2772 on all correspondence and or retention payments and release requests. Please mail all correspondence to the following address:

Citizens Business Bank
Attn: Specialty Banking Group
505 E. Colorado Blvd
Pasadena, CA 91101
Best,
Maria Marquez I Business Deposits Service Representative Specialty Banking Group
505 E Colorado Boulevard, Pasadena, CA 91101
P 626.568.2097 OPX 82097 F 626.564.6249
[email protected]

CITIZENS
® BUSINESS BANK
Escrow Agreement for Deposits in Lieu of Retention
This Escrow Agreement dated 05/31/2023 is made and entered into by and between the City of Placentia hereinafter called "Owner" whose
address is 401 E. Chapman, Placentia, California 92870 and PCN3, Inc. hereinafter called "Contractor" whose address is 11082 Winners Circle, Unit B, Los Alamitos, CA 90720 and Citizens Business Bank hereinafter called "Escrow Agent" whose address is 505 E Colorado Blvd. 1st Floor, Pasadena CA 91101, For the consideration hereinafter set forth. the Owner, Contractor and Escrow Agent agree as follows:

1. Pursuant to section 22300 or 10263 of the Public Contract Code of the State of California (with section 22300 applying to public entities generally, and 10263 applying to state public agencies).

Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for, Placentia Public Safety Center Project Phase 2 in
the amount of $9,888,000.00 (hereinafter referred to as the "Contract").

Alternatively, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to Escrow Agent. When Contractor deposits the securities as a substitution for Contract earnings, Escrow Agent shall notify the Owner within ten (10) calendar days of deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of "Owner" and shall designate the Contractor as beneficial owner.

2. The Owner shall make progress payments to the Contractor for such funds which otherwise would be withheld from progress payments pursuant to the Contract provisions, provided that Escrow Agent holds securities in the form and amount specified above.

3. When the Owner makes payments of retention earned directly to Escrow Agent, Escrow Agent shall hold them for the benefit of the Contractor until such time as the escrow created under this contract is terminated. The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays Escrow Agent directly.

4. Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administrating the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor and Escrow Agent.

5. The interest earned on the securities or Money Market account(s) held in escrow and all interest earned on that interest shall be for the sole account of the Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notices to the Owner.

6. Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written Authorization from the Owner to Escrow Agent that owner consents to the withdrawal of the amount sought to be withdrawn by Contractor.

7. The Owner shall have a right to draw upon the securities in the event of default by the Contractor.

Upon seven (7) days written notice to Escrow Agent from the Owner of the default, Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner.

8. Upon receipt of written notification from the Omer certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges on the escrow account, The escrow shall be closed immediately upon disbursement of all monies and securities and payment of fees and charges.

9. Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant to Sections (5) to (8) inclusive, of this agreement and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent's release and disbursement of the securities and interest set forth above.

AG -027 10/16/2020 Page 1 of 2

" CITIZENS
! BUSINESS BANK
Escrow Agreement For Deposits in Lieu of Retention

10. The names of the persons who are authorized to give written notice or receive written notice on behalf of the Owner and on behalf of the Contractor in connection with the foregoing. and exemplars of their respective signatures are as follows:

On behalf of Owner:

On behalf of Contractor:

Title: Title: President
Name:

Name: Brian Abghari
Signature: Signature:

Address: Address: 11082 Winners Circle, Unit B
City, State, Zip: City, State, Zip: Los Alamitos, CA 90720 On behalf of Escrow Agent:
'Fitle:-VP, Specialty Rankine Ctrout) Service Mer-
Nanie: Claud"
Signature:

Address: 505 E Colorado Blvd., First Floor
Please forward payments to Escrow Agent:

Title: VP, Specialty Banking Group Service Mgr
Name: Claudia A Cuadra
Address: 505 E Colorado Blvd., First Floor
City. State, Zip: Pasadena CA 91101
City, State, Zip: Pasadena CA 91101 Direct Phone: 626-568-2096 Reference Account: 6741 125402 / Escrow 2772
At the time Escrow Account is opened, the Owner and Contractor shall deliver to Escrow Agent a frilly executed counterpart of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date set forth above.

Owner Contractor
Title: Title: President
Name:

Name: Brian Abgh
Signature: Signature:

AG -027 10/16/2020 Page 2 of 2

Form
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
► Go to www.irs.gov/FormW9 for instructions and the latest information.

Give Form to the
requester. Do not
send to the IRS.

Print or type.

See Specific Instructions on page 3.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

PCN3, INC.
2 Business name/disregarded entity name, if different from above As above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.
4 Exemptions
certain entities,
instructions
Exempt payee
Exemption
code (if any)
(Applies to accounts
(codes apply only to
not individuals; see
on page 3):
code (if any)
In Individual/sole proprietor or • C Corporation III S Corporation ill Partnership U Trust/estate single -member
LLC
company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) appropriate box in the line above for the tax classification of the single -member owner. is classified as a single -member LLC that is disregarded from the owner unless the owner is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single from the owner should check the appropriate box for the tax classification of its owner. ►
►
Limited liability
from FATCA reporting
Note: Check the
LLC if the LLC
another LLC that
is disregarded
Do not check
of the LLC is
-member LLC that
ma,nfmnadoulvde the US.)
• Other (see instructions)
5 Address (number, street, and apt, or suite no,) See instructions, 11082 Winners Circle, Unit B
Requester's name and address (optional)
6 City, state, and ZIP code
Los Alamitos, CA, 90720
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line I to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number
or
Employer identification number
9 5
4 7
3 8
5 0
9 Part II
Certification
Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and
3, I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign
Here
Signature of
U.S. person ►
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9 .

Date ►
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number ((TIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U,S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Cat. No. 10231X
Form W-9 (Rev. 10-2018)

SECTION C

PROPOSAL
for the
PLACENTIA PUBLIC SAFETY CENTER PROJECT - PHASE 2
CITY PROJECT NO. 5203
in the

CITY OF PLACENTIA
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF PLACENTIA:

In compliance with the Notice Inviting Sealed Bids, the undersigned hereby proposes and agrees to perform all the work therein described, and to furnish all labor, material, equipment and incident insurance necessary therefor, in accordance with the Scope of Work as described on the Bid Documents and depicted in Appendix I. The undersigned agrees to perform the work therein to the satisfaction of and under the supervision of the City Engineer of the City of PLACENTIA, and to enter into a contract at the following prices. The undersigned agrees to complete the work within Two Hundred Seventy -Nine (279) working days, starting from the date of the Notice to Proceed or liquidated damages of $3,000 per day will be applied.

BIDDER declares that this proposal is based upon careful examination of the work site, plans, specifications, Instructions to Bidders and all other contract documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the lump sum price set forth in the following Bid Schedule. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to CITY of the guaranty accompanying this proposal.

BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Bid Schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. THE CITY RESERVES THE RIGHT TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, fees, etc., and will be guaranteed for a period of ninety days from the bid opening date. If at such time the contract is not awarded, the CITY will reject all bids and will re -advertise the project. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures.

If awarded the Contract, the undersigned agrees that in the event of the BIDDER'S default in executing the required contract and filing the necessary bonds and insurance certificates within 10 working days after the date of the CITY'S notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become the property of the CITY and this bid and the acceptance hereof may, at the CITY'S option, be considered null and void.

Accompanying this PDF proposal of bid, find Bid Bond in the amount of $ 10% of bid amount which said amount is not less than 10% of the aggregate of the total bid price, as required by the Notice C- I

Inviting Sealed Bids, payable to the CITY. (Please insert the words "Cash", "Certified Check", or "Bidder's Bond", as the case may be).

Bidder shall signify receipt of all Addenda here, if any:

Addenda No.

Date Received
' der's Si :nature
1 April 28, 2023
- r /
d
2 April 27, 2023
./'° 1 1
ip AD. +�
3 May 01, 2023
— /g t'IK0 4',, cJ(
4 May 02, 2023
&/1
___ _--
�'•lcr)
C-2

PLACENTIA PUBLIC SAFETY CENTER PROJECT - PHASE 2
CITY PROJECT NO. 5203

BID SCHEDULE
ITEM
NO.

Pn`i,+'MSDESCRIPTI0N

QUANTITY
UNif
TOTAL;
I .

Phase 2 Improvements, complete in -
place, per approved plans and technical
specifications; the construction of the
main building.
1 LS
6 $ 9 EFT) V 0 Gl.-
TOTAL BID PRICE WRITTEN IN FIGURES: S ,.9j S if 65/ G
TOTAL BID PRICE WRITTEN IN WORDS: A c //i (/ it> A ( y'I (e. A! 11A4i I t taus n Lff /A
PREQUA IFIED BIDDER'S NAME AND ADDRESS: PCN3, INC
11082 Winners Circle, Unit B
Los Alamitos, CA 90702
C-3

4.0 Portion
of Wor k
Name and Address of Subcontractor
State License
Number
Class
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PIA11nuwi O1r,SS Co,lemiArloti,
I 09 g 129
C 11
By submission of this proposal, the Bidder certifies that he is able to and will perform the balance of all work which is not covered in the above subcontractors listing.

C-4

LIST OF SUBCONTRACTORS
In accordance with Public Contract Code Section 4104, the Bidder shall set forth the name and business address of each subcontractor who will perform work or render service to the bidder on said contract in an amount in excess of one-half of one percent of the total bid or $10,000, whichever is greater, and the portion of the work to be done by such subcontractor. s
Portion
of Work
Name and Address of Subcontractor
State License
Number
Class
fe:v,t,-
ComPe7'►Ti ie I'ai0n`i t-6) '1hZ
Io6 1093
C33
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t 63344-2—
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EPs SicioisTs 1,,FiYe Sysit,„5
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By submission of this proposal, the Bidder certifies that he is able to and will perform the balance of all work which is not covered in the above subcontractors listing.

C-4

Portion
of Work
Name and Address of Subcontractor
State License
Number
Class
Fife
)AIA Cole.rA1104,
—Vito 41
C71t-'1,
Aidtriv,
kevovovia] C/)
By submission of this proposal, the Bidder certifies that he is able to and will perform the balance of all work which is not covered in the above subcontractors listing.

C-4

LIST OF SUBCONTRACTORS
In accordance with Public Contract Code Section 4104, the Bidder shall set forth the name and business address of each subcontractor who will perform work or render service to the bidder on said contract in an amount in excess of one-half of one percent of the total bid or $10,000, whichever is greater, and the portion of the work to be done by such subcontractor. - - toot
-1enCQ
iSf1L
iStou
iSt
,SCIMk 4
net*
•
ektrtl
nie
Portion
of Work
Name and Address of Subcontractor
State License
Number
Class
►t
Oest Ir teLMot-S T tic,
/o6 g. Via 3 U Mo n St, A ►lc�-ki a m, Cry 91,06
#- 504013
p'"cd
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PIaSfewr1
CPU
K t G- SCh n'tot t.k E. s m i i-1i , T n C
6293 PadI j Rd, R'vehstde, CAX92 3oc!
#' tF0-211
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atevatdi
2 TeC+k
403 ,Good Wiin Ave , Lask3eles , cl49oo3q
# `l g4ti4
C !9
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Ici024. S. Ne.miiton Ave,9awotena,CA 1!o 2yg
yy. 4562-6 3
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t• r+�+Q.#al
Polygon TNA1Ci kS, In
1103 kc#e ltot Ave .0 460, s tan to n,
is to 14 o'f
c.$ 50 6 go
g
�3
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71uStwohgs tntew+a&ttono t
l215 F. fj-r.A.nKti v1 Ave, Pomanca, CA 91-1-6
# 1ot86r,4
6 C51113
sheep
mekci4
united cont&.e cto►•S
334 W. oct1C st, San 13eknakcli no, cAcl?4ot
At 4ibtZg
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$q0 T Waune*. Ave Ste 239, yUMingtonb.'
# 71 z 536

4. , cA of 26141.

A,B, C51
CC6
By submission of this proposal, the Bidder certifies that he is able to and will perform the balance of all work which is not covered in the above subcontractors listing.

C-4

Portion
of .Work
Name and Address of Subcontractor
State License
Number
Class
By submission of this proposal, the Bidder certifies that he is able to and will perfonrn the balance of all work which is not covered in the above subcontractors listing.

C-4

NONCOLLUSION AFFIDAVIT

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
State of California
ss.

County of Orange
Brian Abghari being first duly sworn, deposes and says that he or she is President of PCN3, INC. the party making the
foregoing bid that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

PCN3, INC.

Name of Bidder
Subscribed and sworn to before me this

NOTARY PUBLIC
AP.1.01144i'.f 6»/
Signature ofBidde
11082 Winners Circle, Unit B
Los Alamitos, CA 90720
Address of Bidder
clay of id
o
z
, 2023.

CON/1 . 23 '-3877 =:

Notary Public - California o
Los Angeles County
i� Corr, , Expires Evire, lann.21, 20?51

NOTARY SEAL
C-5

CALIFORNIA ACKNOWLEDGMENT
CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Orange
On'" v l f. LN---)L
Date
personally appeared
}
before me, Portia C. Moore. notary public
Here Insert Name and Title of the Officer
Brian Abghari
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. irk C. MOCiFt
C Mivi #2343877 z
filotaiiy Public - California
1_os Angeles County -
My Comm. Expires Jan. 27, 202
Place Notary Seal and/or Stamp Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature
Signature of Notary Public

OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: 01•;-Nc l�� \e;�`s 1
Document Date: ,
Signer(s) Other Than Named Above:

Number of Pages:

Capacity(ies) Claimed by Signer(s)
Signer's Name: Brian Abghari
ri(Corporate Officer — Title(s): Pres'cent
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:

Signer is Representing:

Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:

Signer is Representing:
©2019 National Notary Association

UTILITY AGREEMENT

HONORABLE MAYOR AND CITY COUNCIL

CITY OF PLACENTIA, CALIFORNIA
The undersigned hereby promises and agrees that in the performance of the work specified in the contract, known as PLACENTIA PUBLIC SAFETY CENTER PROJECT, (I)(we)(it) will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to any electrical secondary or transmission facilities. The term "Qualified Person" is defined in Title 8, California Administrative Code, Section 2700, as follows:
"Qualified Person: A person who, by reason of experience or instruction, is _familiar with the operation to be performed and the hazards involved."
The undersigned also promised and agrees that all such work shall be performed in accordance with all applicable electrical utility company's requirements, Public Utility Commission orders, and State of California Cal -OSHA requirements.

The undersigned further promises and agrees that the provisions herein shall be and are binding upon any subcontractor or subcontractors that may be retained or employed by the undersigned, and that the undersigned shall take steps as are necessary to assure compliance by any said subcontractor or subcontractors with the requirements contained herein.

PCN3, INC.

Contractor
By
President
Title
Date:

C-6

WORKERS COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, each contractor to whom a public works contract has been awarded shall sign the following certificate.
1 am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

PCN3, INC.

Contractor
Brian Abghar
By
President
Title
Date: 5p/ 2.3
C-7

UNDERGROUND SERVICE ALERT

IDENTIFICATION NUMBER
(To be completed only by the awarded Contractor prior to excavation) No excavation will be permitted until this form is completed and returned to the CITY.

Section 4216/4217 of the Government Code requires a Dig Alert Identification Number be issued before a Permit to Excavate will be valid.

To obtain a Dig Alert Identification Number, call Underground Service Alert at 1-800-422-4133 a minimum of two working days before scheduled excavation.

Dig Alert Identification Number: /3 ff
PCN3, INC.

Contractor
Brian
By
President
Title
Date: 3/
Note: This form is required for every Dig Alert Identification Number issued by U.S.A. during the course of the Work. Additional forms may be obtained from the CITY upon request.

C-8

DESIGN ENGINEER MAY NOT BID ON

CONSTRUCTION CONTRACT
No engineering or architectural firm which has provided design services for a project shall be eligible to bid on the contract to construct the project. The firms ineligible to bid include the prime contractor for design, subcontractors of portions of the design, and affiliates of either. An affiliate is a firm which is subject to the control of the same persons(s), through joint ownership or otherw ise.

ACKNOWLEDGED this 3r) day of May , 2023 at
Los Alamitos, CA
ari
Authorized Signature
President
Position
PCN3, INC.

Company
C-9

NOTICE OF AFFIRMATIVE ACTION
By submitting a proposal on any job or entering into any contractual agreement with the City of Placentia, the undersigned agrees not to discriminate in employment decisions against any person on account of race, creed, national origin, ethnic background, color, sex, age, or handicap in performing the work required under this proposal.

ACKNOWLEDGED this ""'''day of May , 2023, at Los Alamitos, CA Authorized gnatiixe
President
Position
PCN3, INC.

Company
C-10

PLACENTIA PUBLIC SAFETY CENTER PROJECT - PHASE 2
CITY PROJECT NO. -r203
5213
B1DER'S BOND
(To Accompany Contract Proposal)

KNOW ALL MEN BY THESE PRESENTS,
That PCN3, Inc. , as PRINCIPAL, and
United States Fire Insurance Company , as SURETY, are held and firmly bound unto the City of Placentia in the sum of TEN PERCENT (10%) of the total amount of the bid of said PRINCIPAL, to be paid to the said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.

In no case shall the liability of said SURETY here under exceed the sum of 5 Ten Percent (10%) of Total Amount Bid

THE CONDITION OF THIS OBLIGATION IS SUCH THAT,
WHEREAS, said PRINCIPAL has submitted the above -mentioned bid to the City of Placentia for certain construction for which bids are to be submitted via Planet Bids on January 26, 2023, for:

PLACENTIA PUBLIC SAFETY CENTER PROJECT - PHASE 2
CITY PROJECT NO. 5203
5213
NOW, THEREFORE, if the aforesaid PRINCIPAL is awarded the contract and within the time and manner required under the specifications, after the prescribed forms are presented to him for signature, enters into a written consent in the prescribed form in accordance with the bid, and files the two bonds with the City of Placentia, one to guarantee faithful performance and the other to guarantee payment for Labor and Materials as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and effect.

C-11

PLACENTIA PUBLIC SAFETY CENTER PROJECT - PHASE 2
CITY PROJECT NO. 5203
5213
In the event suit is brought upon this bond by the Obligee and judgment is recovered, said SURETY shall pay all costs incurred by the Obligee in such suit, including a reasonable attorney's fee to be fixed by the Court.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this 2nd day of May 20'3.

Title
BY:

PRINCIPAL
PCN3, Inc.
etc/teflp
r
Title
(SEAL)
SURETY
United States Fire Insurance Company
Terah Lane, Attorney -In -Fact
305 Madison Avenue, Morristown, NJ 07960
Address
(SEAL)
Instructions: If the Contractor is a corporation, the agreement must be executed in the corporate name and signed by the President or Vice President and the Secretary or Assistant Secretary, and the corporate seal affixed. If the Contractor is an individual doing business under a fictitious name, it must be signed by all persons having an interest in the business, and the fictitious name must be signed also. All bond signatures must be notarized. The standard printed bid bond form of any bonding company approved by the City pursuant to Item 7, "Insurance Policies and Bonds", in the Instructions to Bidders may be used in lieu of the foregoing approved sample bond form provided the security stipulations protecting the City are in any way reduced by use of the surety company's standard printed form.

C-12

BID BOND

ACKNOWLEDGMENT OF SURETY

SEE ATTACHED NOTARY ACKNOWLEDGMENT
STATE OF 0__ 1 `{1,\�,��
SS
County of
a
On this day of G),/ , 2023, A.D.
"Uf \an rA lac: j,c, - personally appeared before me a
(Notary Public, Judge or Other Officer)
in and for Ortar`V' County, State of 6L--4\-1 ►.%�i..,_ known to me to be t le -1.zs;6.� of the corporation
that executed the foregoing instrument and, upon oath, did depose that he is the officer of said corporation as above designed; that he is acquainted with the seal of said corporate seal of said corporation; that the signatures to said instrument were made by officers of said corporation as indicated after said signatures; and that the said corporation executed the said instrument freely and voluntarily and for the uses and purposes therein mentioned. ,':R "?� P0fRTIA C. MOORE 1
COMM. ; 2343877 z
a Y "
a, c - Notary Public California
z\ 407.e.4:* Los Angeles County o
`, it ; M Comm, Er, Tres Jan. 27, 2025
(Notary Public, Judge or Other Offi�er) 'y
C-13

CALIFORNIA ACKNOWLEDGMENT
f
CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Oranae
On \t r'\ta- �? '� before me, Portia C. Moore, notary public Date Here Insert Nome and Title of the Officer
Brian Aaghari
personally appeared
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

P0RTI \ 0, M00fRE
COMM. x:23-";,3877
1,161ary Public - California
Los Angeles County
z;%'` PrLomin, Exppires Jan. 2.7, 2025
Place Notary Seal and/or Stamp Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature

OPTIONAL
Signature of Notary Public
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: ,))--)1 '%
Document Date: t -4'f1{
Number of Pages:

Signer(s) Other Than Named Above:

Capacity(ies) Claimed by Signer(s)
Signer's Name: Brian Abghari
XCorporate Officer — Title(s): 'res cent
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:

Signer is Representing:

Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:

Signer is Representing:
©2019 National Notary Association

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
CIVIL CODE 1139
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy, or validity- of that document.

State of California
County of Orange
On
$
ac) 3
before me.
personally appeared
Vanessa Copeland , Notary Public,
Terah Lane
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/thew- executed the same in his/her/their authorized capacity(ies), and that by his/her/thrir signatures-) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

VANESSA COPELAND
Notary Public • California
Orange County _
Commission d 2424393
!4v Comm. Expires Oct 31, 2026
Place Notary Seal Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
----------_------------------� �w------ OPTIONAL -
Though the information below is not required by law, it may prove valuable to persons relying on the document and could present fraudulent and reattachment of this form to another document.

Description of Attached Document
Type or Title of Document:

Document Date:

Signer(s) Other Than Named Above: _
Capacity(ies) Claimed by Signer(s)
Signer's Name: Terah Lane
Number of Pages:
❑ Individual
❑ Corporate Officer — Title(s):
❑ Partner: ❑Limited ❑ General
® Attorney in Fact
❑ Trustee
❑ Guardian or Conservator
❑ Other:

Signer Is Representing:

Capacity(ies) Claimed by Signer(s)
Signer's Name:

E Individual
E Corporate Officer — Title(s):
❑ Partner: ['Limited ❑ General
❑ Attorney in Fact
❑ Trustee
E Guardian or Conservator
❑ Other:

Signer Is Representing:

Rev. 1-15

POWER OF ATTORNEY

UNITED STATES FIRE INSURANCE COMPANY

PRINCIPAL OFFICE - MORRISTOWN, NEW JERSEY
01016
KNOW ALL MEN BY THESE PRESENTS: That United States Fire Insurance Company, a corporation duly organized and existing under the laws oldie state of Delaware, has made, constituted and appointed, and does hereby make. constitute and appoint:

Eric Lowey, Mark Richardson, Vanesa Copeland, Kevin Cathcart, Lisa Pellerito, Terah Lane each, its true and lawful Attorney(s)-In-Fact. with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver: Any and all bonds and undertakings of surety and other documents that the ordinary course of surety business may require, and to bind United States Fire Insurance Company thereby as fully and to the same extent as if such bonds or undertakings bad been duly executed and acknowledged by the regularly elected officers of United States Fire Insurance Company at its principal office, in amounts or penalties: Fifty Million Dollars ($50,000,000).

This Power of Attorney limits the act of those named therein to the bonds and undertakings specifically named therein, and they have no authority to bind United States Fire Insurance Company except in the manner and to the extent therein stated.

This Power of Attorney is granted pursuant to Article IV of the By -Laws of United States Fire Insurance Company as now in full force and effect, and consistent with Article III thereof, which Articles provide, in pertinent part:

Article IV, Execution of Instruments - Except as the Board of Directors may authorize by resolution, the Chairman of the Board. President, any Vice -President, any Assistant Vice President, the Secretary, or any Assistant Secretary shall have power on behalf of the Corporation:
(a) to execute, affix the corporate seal manually or by facsimile to, acknowledge, verify and deliver any contracts, obligations, instruments and documents whatsoever in connection with its business including, without limiting the foregoing, any bonds, guarantees, undertakings, recognizances, powers of attorney or revocations of any powers of attorney, stipulations, policies of insurance, deeds, leases, mortgages, releases, satisfactions and agency agreements:
(b) to appoint, in writing, one or more persons for any or all of the purposes mentioned in the preceding paragraph (a), including affixing the seal of the Corporation.

Article III, Officers, Section 3.11, Facsimile Signatures. The signature of any officer authorized by the Corporation to sign any bonds, guarantees. undertakings, recognizances. stipulations, powers of attorney or revocations of any powers of attorney and policies of insurance issued by the Corporation may be printed, facsimile, lithographed or otherwise produced. In addition. if and as authorized by the Board of Directors, dividend warrants or checks, or other numerous instruments similar to one another in form, may be signed by the facsimile signature or signatures, lithographed or otherwise produced_ of such officer or officers of the Corporation as from time to time may be authorized to sign such instruments on behalf of the Corporation. The Corporation may continue to use for the purposes herein stated the facsimile signature of any person or persons who shall have been such officer or officers of the Corporation, notwithstanding the fact that he may have ceased to be such at the time when such instruments shall be issued.

IN WITNESS WHEREOF, United States Fire Insurance Company has caused these presents to be signed and attested by its appropriate officer and its corporate seal hereunto affixed this 28th day of September, 2021.

UNITED STATES FIRE INSURANCE COMPANY
Matthew E. Lubin, President
State of New Jersey)
County of Morris )
On this 28th day of September, 2021, before me, a Notary public of the State of New Jersey, came the above named officer of United States Fire Insurance Company, to me personally known to be the individual and officer described herein, and acknowledged that he executed the foregoing instrument and affixed the seal of United States Fire Insurance Company thereto by the authority of his office.

MELISSA H. IYALESS O
NOTARY PUBLIC Of NEW JERSEY
Commission # 54128833
My Co Exiee4Ifl 5
ib-14 4)'
Melissa H. D'Alessio (Notary Public)
I, the undersigned officer of United States Fire Insurance Company, a Delaware corporation, do hereby certify that the original Power of Attorney of which the foregoing is a full, true and correct copy is still in force and etfEet and has not been revoked.

IN WITNESS WHEREOF, I have hereunto set my hind and affixed the corporate seal of United States Fire Insurance Company on the 2nd day of May 20 23

UNITED STATES FIRE INSURANCE COMPANY
f ()
Michael C. Fay, Senior Vice President

The People are the City
Mayor
WARD L. SMITH
Mayor Pro 71.9 m
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870
Paacenttua l utAIc Safety Center, Please 2
RE -EA ID ADDENDUM No. 1
FD1olay, AO 28, 2023
Generaa
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA
The following changes, omissions, and/or additions to the Project Manual and/or Drawings shall apply to proposals made for and to the execution of the various parts of the work affected thereby, and all other conditions shall remain the same.

Careful note of the Addendum shall be taken by all parties of interest so that the proper allowances may be made in strict accordance with the Addendum, and that all trades shall be fully advised in the performance of the work which will be required of them.

Bidder shall acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification. In case of conflict between Drawings, Project Manual, and this Addendum, this Addendum shall govern, and all other conditions shall remain the same.
'I . Please see attached soils report dated 2/4/21. The slab for the main building shall be by this contractor. Only the slab for the Butler building is by the phase 1 contractor.

2. Bid Addendum No. 2 shall provide information for the vendor for the building generator. It has been approved to fabricate. See Bid Addendum No. 2 section

1.06.C. Order as directed. OR approved equal. No known equal for time. Time is of the essence.

3. See attached "Action Target" plans for reference only. These are the target range vendors that the City has retained. Contractor shall be responsible for all coordination efforts.

E D OF BD ADDENDUM NO. 1
Attachments

1. Final Geotechnical Report

2. Action Target Plans
g/JG„ lr /_,7Islr

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870
Placentia Public Safety Center Phase 2
RE -BID ADDENDUM NUMBER 2
Thursday, April 27, 2023
General
City Clerk:

Bidder shall acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification.

In case of conflict between Drawings, Project Manual, and this Addendum, this Addendum shall govern, and all other conditions shall remain the same.

PRE- BID RFIs:

1. In Div.27 13 43, 1.1 Scope of Work, paragraph C it states to provide programming the system as required to integrate the data drops into the network. In Part 2 - Equipment, paragraph N it states LAN Electronics for Data Network: Provided and Installed by the City/Police Department of Manhattan Beach I.T. Department. The programming would be done in the LAN electronic equipment. Can you confirm the City/Police department I.T. Department will be doing all programming of LAN systems?
Response: Confirmed. City/Police I.T. Department will perform programming.

2. Please confirm that disconnect switch shown on Sheet E0.2 Single Line Diagram (feeder MSB-3) for firing range 75KW heater is furnished with the firing range equipment by Action Target. If not, should Phase 2 contractor figure to furnish a 400 amp disconnect switch with 300 -amp fuses for this equipment?
Response: The firing range make-up air unit is being provided with an integral disconnect switch and VFD, and requires a single point of connection. The supply fan is being provided with a VFD.

The contractor is responsible for the power connection to the make-up air unit..The contractor shall provide a disconnect switch for the supply fan and make all required connections to the disconnect switch, Action Target provided VFD and fan. Refer to Sheet E0.2, Single Line Diagram, and Sheet E2.9, Roof Plan, for additional requirements.

3. Trash enclosure steel gate detail 15 on sheet 2.2 is missing. Please provide.

Response: All pedestrian site gates to be per Detail 8/2.1 unless noted otherwise.

4. Electrical room on A2.2 k N.I.C. Electrical room is still shown on the structural plans S2.1. Please clarify - is the electrical room N.I.C.?
Response: Electrical Room between Gridlines A and B and east of Gridline 5 is by others.

Addendum 2

Page 1 of 6 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
kzetri

PLACENTPA
htu rs+?'leCT COV
401 East Chapman Avenue— Placentia, California 92870
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA

5. C5 shows 4" thick asphalt paving around the existing material storage bins/storage shed. A1.2 shows concrete sidewalk behind the existing material storage bins/next to the storage shed.

Please advise - which is correct?
Response: Sheet C5 is correct, provide 4" asphalt over 6" Class 2 aggregate base per note 8 on Sheet C5.

6. The stair plans reference stainless steel handrails (Note 0517/A6.2). The handrail details show standard steel pipe (16/10.1). Please clarify - stainless steel or standard steel pipe for handrail? Response: Provide standard steel pipe that will be site painted per Section 05 52 00. Delete note

2.4G in that Section regarding stainless steel finish.

7. Please provide detail for wall Type B6*C.

Response: See attached Detail in this addendum.

8. Door types D & E call out for 'Spandrel glazing, where occurs' (8.1). Please advise if Spandrel glazing is to be used on the bottom panes for ALL door types D & E. If not, please advise on the location/quantity of Spandrel glazing for door types D & E.

Response: There is no spandrel glazing on ay Door Types D and E.

9. Sheet A7.1 Interior Elevations is missing from the drawings, please provide sheet.

Response: Sheet A7.1 should be eliminated from the Sheet Index. Sheet 7.1 is not in the scope of this phase.

10. Please confirm Window # D, K2, and M/M1 are not used. Please confirm Door # 120A, 1208, 126, 127, 129A, and 130 are N.I.C. 4. Please confirm glass in wood doors are by others." Response: Window D, K2 and M1 are not used. Window Type M is used at the Shooting Range at Room 117 per plan. Doors 120A, 120B, 126, 127 and I29A are not in the contract. Door 130 along with 103B are in the contract and the Phase 2 contractor is responsible for Details 2 and 4 on sheet

4.1 which transitions the main building west of Gridllne 4 with the Butler Building on the east side of Line 4. All components of doors in this phase which includes, frames, glass, hardware and any other components required for the installation of all doors are to be provided by the Phase 2 Contractor.
1 1 . Roof Spec 075419 part 2 section 2.1 calls out Tremco Roof or approved equal. We are wanting to bid Sarnafil product. Is this an approved equal? I also took a look at 016100 Product requirements which references Substitution spec 012513 but that spec is not part of the Project Manual. Please advise.

Response: The contractor must submit a substitution request of the product he wishes to substitute that meets or exceed the requirements of the specifications. See attached Section 01 25 13 for the submittal requirements. The project team will review the substitution request made by the contractor awarded the project.

12. The wall legend on A2.1 A shows a pattern for 8' High Kevlar that is not found on the drawing. The description that accompanies the pattern for 8' High Kevlar says to "8' High Kevlar Over MTL Stud Framing Along Entire Length of Wall on Shooting Range RM 218 Side". Room 218 is a breakroom, and not next to the shooting range. Can you clarify this note? Response: Room 218 is incorrect. The correct location for the installation of Kevlar is on the east wall of Room 118.

13. Please provide sheet A7.1 Interior Elevations. This sheet is missing from the provided drawings.

Response: Sheet A7.1 is not in the scope of work for this phase of the project. It should have been omitted from the Sheet Index.

Addendum 2

Page 2 of 6 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue— Placentia, California 92870
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA

14. Section 2.3G of 10 75 00 flagpoles calls for an internal halyard. Section 2.4D, F, and G of 10 75 00 flagpoles has design specifications for an external halyard. Please confirm the intended halyard design (external vs internal) of the flagpole.

Response: Provide an internal halyard for the flagpole.

PROJECT MANUAL

1.01 SECTION 01 25 13- PRODUCT SUBSTITUTION PROCEDURES
A. PART See attached Product Substitution specification section which has been added to the Contract Documents in its entirety.

1.02 SECTION 09 24 OO- CEMENT PLASTERING
A. PART 3.1 EXECUTION

3.1 1 PLASTER APPLICATION SCHEDULE- Omit Item A. Cement Plaster Finish only occurs at exterior horizontal soffit areas as noted on drawings.

1.03 SECTION 09 68 13 - TILE CARPETING
B. PART 3.1 EXAMINATION
i. Clarification of Item 3.5 PROTECTION, Item B: Delete the following first paragraph " Change the following carpet color as noted in Item A..." ii. Add the following second paragraph that is under 3.58 to Section 2.1 MANUFACTURERS as Item C as follows: "Anti -Static Carpet: Staticworx Grounded Solutions, ANSI, FAA/IEC compliant, Series: ShadowFX SDC, Peaks, Colors Mansfield- main field color, Hay Stack -accent Color. www.staticworx.com Ph:617- 923-2000. Install in Emergency Comm Center Room 212 and Hallway 214 only."

1.04 SECTION 11 90 00 - MISCELLANEOUS EQUIPMENT
A. PART 1 GENERAL: Omit Item D, Mobile Rolling Safety Ladder.

B. PART 2 PRODUCTS:
i. Omit Item D, Mobile Rolling Safety Ladder which will be provided by others. ii. Add new Item F- Rooftop Antenna Cable Protection System by Site Prol www.siteprol.com . Provide three sections of 22" wide x 10' long SP1595D with metal sleepers per attached Exhibit B drawings. Provide all required connectors and hardware required for roof installation. See revised Roof Plan A4.1, Ref. Note 1 165 for locations. Provide Rubber Sleeper pads, Site Prol Model no. RP8 at the bottom of all metal sleepers spaced at 32" O.C.

Addendum 2

Page 3 of 6 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA
401 East Chapman Avenue— Placentia, California 92870
iii. Add new Item G- Rooftop Antenna Cable Protection System by Site Prol www.siterro1.com . Provide four sections of 11" wide x 8' long SP1542D with metal sleepers per attached Exhibit C drawings. Provide all required connectors and hardware required for roof installation. See revised Roof Plan A4.1, Ref. Note 1165 for locations. Provide Rubber Sleeper pads, Site Pro l Model no. RP8 at the bottom of all metal sleepers spaced at 32" O.C.

1.05 SECTION 26 00 00 - GENERAL ELECTRICAL REQUIREMENTS A. Clarification: Contractor to incorporate all ADDENDUM items listed on the second page of this section in the Project Specifications.

1.06 SECTION 26 32 13— EMERGENCY ENGINE GENERATORS
A. PART 2: PRODUCTS, 2.1.A: Change to read " Basis -of -Design Product: Subject to compliance with requirements, provide MTU Onsite Energy Corporation; 6R0120 DS200".

B. PART 2: PRODUCTS, 2.8.B: Change to read "Generator Circuit Breaker: Molded -case, thermal -magnetic type; 100 percent rated; complying with UL 489. Quantity (1) 800, adjustable trip circuit breaker, set circuit breaker to trip at 700A, (1 ) 20A, 100% Rated Breaker for Rypos Active DPF."
C. Contractor to provide Emergency Generator by Collicutt Energy Services, Inc per the attached approved submittal labeled cis Exhibit A in this addendum. Contact Tony Miccolis, 310-245-0292 for pricing. All Bidders shall utilize this vendor. Lead time is critical

1.07 SECTION 26 36 00 - AUTOMATIC TRANSFER SWITCHES
A. PART 3: OPERATION: 3.05.A: Change to read "The DTTS/BPS shall be rated to close on and withstand the available 65,000 RMS symmetrical short circuit current at the DTTS/BPS terminals with the type of overcurrent protection shown on the plans."

1.08 SECTION 27 13 43 - DATA NETWORK AND NETWORK WIRE/CABLING SYSTEM A. Replace this section in its entirety with attached revised section. See red text items for changes.

ARCHITECTURAL DRAWINGS
Changes have been CLOUDED on attached drawing exhibits and marked with DELTA 2

1.09 ADD NEW SHEET A0.9 FIRE DEPARTMENT ACCESS MASTER PLAN -ATTACHED SHEET A. Contractor to comply with Fire Department Notes.

B. Locations for "No Parking Fire Access Lane" signs noted on site sheet. Signs to be purchased and installed by contractor.

C. Locations of Knox Boxes noted on site plan as called out in Specification Section 11 90 00.

1.10 CHANGES TO SHEET A4.1 ROOF PLAN -ATTACHED SHEET
A. Rooftop Antenna Cable Covering System added to roof as noted in Item 1.038 in this Addendum. See Reference Notel 165 on Roof Plan for locations.

Addendum 2

Page 4 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA
B. The 3 mechanical units over the 1 -story roof between Gridlines 4, 5, A and B have been turned 90 degrees. See attached Structural Drawing S2.1 for revisions to roof steel to accommodate the change to the mechanical units. Please note, the purchase and installation of the mechanical units for the shooting range is by others. Package 2 contractor to construct mechanical curbs and structure and make electrical connections to the units once installed. Contractor to coordinate with the Action Target vendor.

C. Roof walk -pads have been added to the mechanical units on the low roof of the Shooting Range.

D. Contractor is responsible for providing the seismic horizontal joint covers noted in Detail 14, 16 and 21 on Sheet 7.1 as called out on the Roof Plan between the main building, Electrical Building and the Butler building that is being constructed by others.

1.11 CHANGES TO SHEET 2.2 SITE DETAILS- ATTACHED SHEET
A. Omit Details 2 and 10, Emergency Generator and Edison Transformer Enclosure which will be constructed by others in an earlier phase of the project.

B. "No Parking Fire Lane" Detail 15 was added to the sheet.

1.12 CHANGES TO SHEET 9.2 WALL TYPES- ATTACHED SHEET
A_ Missing Wall Type B was added to the sheet.

B. Redundant Wall Type D details were eliminated. The Wall Type that was incorrectly labeled D below the new Wall Type B on new attached sheet has now been labeled Wall Type C. Wall Type D at the bottom of the first column of Details is the correct Wall Type D.

1.13 CHANGES TO SHEET 8.1 DOOR AND WINDOW SCHEDULE & 8.2 WINDOW/DOOR DETAILS A. Changes to Door Schedule: Add and 18" high x 24" wide louver to the following Doors:
105, 106, 107, 206, 207, and 208. Louver to be located at the bottom half of door as depicted on Door Type A on Sheet 8.1. Door Louvers are per Specifications Section 08 11

13. B. Changes to Door Schedule: All doors marked with a "W" designation in the Material column on the Door Schedule are to be Wood Clad Doors per Specification Section 08 14 23.

STRUCTURAL DRAWINGS

1.14 CHANGES TO SHEET S2.1 SECOND FLOOR FRAMING PLAN -ATTACHED SHEET A. See attached Drawing ADD No.2, S2.1 for changes to the Roof Framing Plan above the Shooting Range resulting from the 90 -degree turning of the mechanical units. (Note:

Mechanical Units to be installed by Action Target Mechanical Contractor) Addendum 2

Page 5 of 6 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue— Placentia, California 92870

ELECTRICAL DRAWINGS

1.15 CHANGES TO SHEET E1.2 ELECTRICAL SITE PLAN- ATTACHED SHEET City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA
A. See attached revised Electrical Site plan with the added electrical for site lighting fixture and base and gate operator. Contractor to provide and install all electrical items (all required conduit and conductors) not hatched out on the plan.

1.16 CHANGES TO SHEET E3.2 ELECTRICAL DETAILS- ATTACHED SHEET A. Omit Detail 8/E3.2 Antenna Provisions. Antenna cabling to be run from antenna masts installed by Package 2 contractor along Grid Line 4 per drawing A4.1, Details 4/T2 and 14/7.2. Antennas that attach to masts and antenna cables to be installed by owner. Contractor to also provide and install cable covering system per Item 1.04B in this Addendum 2. Coordinate installation of cable covering system with owner.

8. Added Detail 16/E3.2 applies to the Package 2 Scope of Work.

C. Refer to added Detail 5 - Provide ground bar on the roof and connect to all antenna masts and run a ground wire from the roof ground bar down to the building's ufer ground. The ground wire from the roof ground bar to the building's ufer ground to run concealed in the walls.

END OF BID ADDENDUM NUMBER 2

ATTACHMENTS
Specification Section 01 25 13 Product Substitution (5 pages) Specification Section 27 13 43 Data Network Cabling (6 pages) Sheet A0.9 Fire Access
Sheet A4.1 Roof Plan
Sheet 2.2 Site Details
Sheet 9.2 Wall Types
Sheet S2.1 Roof Framing 1 1x17 sheet size
Sheet E1.2 Site Electrical
Sheet E3.2 Electrical Details
Exhibit A- Approved Generator Submittal (89 pages)
Q//V4 f 1740 �l
�C. tl:c: ;re*/
511/IS
Addendum 2

Page 6 of 6 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tern
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANI<E
401 East Chapman Avenue — Placentia, California 92870
laoeir Ua Pubnc Sa?eity Center Phase 2
RE -DID ADDENDUM NIUMBE -R 2
Monday, May 1, 2023
General
City Clerk:

Bidder shall acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification.

In case of conflict between Drawings, Project Manual, and this Addendum, this Addendum shall govern, and all other conditions shall remain the same.

PRE -BID RFIs;

1. Sheet C5 - Are the 24X365 Drain boxes in Phase 2 Scope? Response: The boxes are by Phase 1 but concrete swales shall be by Phase 2

2. Sheet C5 shows existing items (K -Rail, Antenna, etc.) within the area of work. Will these items be removed by others? Do we need to remove and reinstall? Or are we supposed to work around these items?
Response: These have been removed. Shall not be replaced.

3. Please confirm soil import required to balance and rough grade site to be by Phase 1 contractor.

Response: Phase `l shall rough grade only. Final ! fhi sh grade by phase 2 contractor.

4. Please confirm overex and recompaction of building and site to be done by Phase 1 contractor.

Response: Yes
Addendum 3

Page 1 of 5 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870
City Cler1r:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA

5. Please confirm retaining wall (Note 13 on C5) is completed by others. Prior to Phase 2 mobilization.

Response: Yes, and it is complete.

6. Please confirm C4 is for reference only. No site demolition under this contract. "esponse: Correct. No site demo for phase 2

7. Can you clarify the period of performance?
Response: Exhibit "3" of Bid Package. 279 working clays o 390 calendar days.

This is to ensure all lead item materials and equipment would be ordered and delivered.

8. Please specify location of (4) HDMI Transmitters for Room 217" Response: (2) at the. AV input wall plate and (2) at the flush floor outlet.

9. Please confirm Conference Room 217 does not require a touch panel for control." Response: Confirmed
'10. Plans: Please mark location of 7"" & 10"" Wall Mount Touch Panels for rooms 102, 212, 213 & 215".

Response: Location of touch panels to be determined by the PD during the shop drawing/product submittal phase

11. Plans: Are there any data network cabling requirements behind the displays in rooms 217 and 102?"
Response: Provide data outlet with single connector at each video monitor.

12. Sheet E2.6 Which Contractor is responsible for providing and installing the Radio system reflected in Room 212 ""R"" Symbols?"
Response: Owner's radio vendor/installer.

13. Sheet E2.6 It appears that Room 212 is missing Video Monitors at 2 locations. I see 8 desks and only 6 VM's Please confirm.

Response: The six (6) video monitors indicated on place are not for the workstations, refer to 274100, Part 2, item 2.04.A.2.c and d. Each workstation receives two (2) desk top mounted monitors per 274100, Part 2, Otern 2.04.A.2.e

14. Sheet E3.3 1/E3.3 Line diagram shows Room 209 AV rack Amplifier feeding Room 102 East/West Speakers. However, 2/E3.3 Line diagram shows those speakers being fed from an amplifier in the AV cabinets in the room? Please clarify Response: Locate the room 102 amplifier in the room 102 AV cabinet.

15. Sheet E2.5 Will the AV Cabinets in room 102 require POE switches? If yes, provide specs
Response: POE switches are at the AV rack
Addendum 3

Page 2 of 5 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tern
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
Mtn

PLACENTIA
N.4 �M[I6C.1 UV"
401 East Chapman Avenue — Placentia, California 92870
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA

16. Sheet E2.5 Room 102 has 2 AV Cabinet locations, plans do not show any Data network drop locations. How many data drops will be needed at the AV Cabinets? Response: Provide ou-ue data outOet vvirh two cable drops at the A/V cabinet

17. Sheet 3.3
Room 102 shows 2 Laptops. Are these Laptops CFCI or OFOI? Response: Laptops are OFOD

18. Sheet 3.3
Room 102 shows (2) AV Cabinets. Please provide AV Cabinet requirements and add to Appendix A
Response: Room 102 has one (1) AV cabinet. Refer to 274100, Part 2, kern

2.64.,.1 and Appendix A for equipment requirements.

19. Fiber Will we need to provide any fiber cabling connecting the 1st Floor MDF 109 to 2nd floor IDF?
esponse: No. All network/data cables on the second floor will be wired direct to the MDF on the first floor.

20. Riser Diagram Can you provide a Riser Diagram for section 271343 Scope of Work" Response: No need for riser diagram. There is only one ikilDF, ruo 0DF, and all station network/data cables are wired direct to the fitJIIDF on the first floor.

21. Sheet E2.5 will 271000 contractor need to provide any UPS/ PDUs in the racks? Or will these be provided by the PD IT?
Response: Central UPS provides back-up power to the racks. Refer to Sheet E2.3 Plan #2 and Section 263353

22. Sheet E2.5 Who is responsible for providing racks and Backup[ batteries in roorn 141 for Backup batteries?
Response: Electrical contractor. Refer to Section 263353

23. Sheet E1.2 There is no riser diagram, so it is assumed all backbone cabling is existing or provided by others. Please confirm backbone fiber/copper is not required to connect any MDF/I DF's"
Response: There is no fiber connection between the new building and the existing buildings on site. Utility company/'fiber will be brought into the building by the L1ti0iLry cornpany.

24. Sheet E3.3 The Extron XTP 6400 60-13866-007593 requires 220 power in the AV rack.

Please confirm 220 Power will be installed in AV rack by EC Response: EC to provide power to the rack.

25. Sheet E3.3 The AV Monitor Wall Plate Output for (VM) is shown on sheet E3.3 - 3 as a DTPR HWP 4K 231 D, however this is an XTP system. Please confirm the correct part number for these devices are XTP and not the Wall plate version. Per Appendix A we will provide XTP SR HD 4K HDMI Scaling Receiver 60-1524-02" Response: Provide per Appendix A
Addendum 3

Page 3 of 5 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tom
JEREMY B. YAMAGUCHI
Councilmernbers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA

26. Sheet E3.3 The AV Input (Transmitter) Wall Plate for Laptop is shown on sheet E3.3 - 4 as a DTPT DWP 4K 232D, however this is an XTP system. Please confirm the correct part number for these devices are XTP version. Per Appendix A we will provide XTP T HWP 101 4K HDMI Decorator -Style Transmitter - White 60-1611-13 Response: Provide per Appendix A

27. Appendix A Server Room 209 AV components show Video Output Boards qty: (15) each board contains 4 outputs. This would provide a total of 60 Outputs. Based on the information provided in Appendix A, this system only requires 31 outputs, requiring only 8 Output Boards. Please confirm 8 Output boards is acceptable or if 15 is required. as this will have a significant price impact.

Response: Provide fifteen (15)

1. The Butler contractor is ordering the electrical equipment that covers both the Butler building and the main building. The Butler TI inc MEP, finishes etc are by the Butler TI contractor. Do not include this scope. It has been "greyed out" in the plans. See below from A2.1A

2. Include the attached Elect Sheets in Addendum 3. All changes are clouded and marked with a Delta 3.

END OF &D ADDENiIUM NUMBER 3
Addendum 3

Page 4 of 5 ends

The People are the Ci£y
Mayor
WARD L. SMITH
Mayor Pro Tern
JEREMY B. YAMAGUCHI
Councilrnembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870

ATTACHMENT

1. Electrical Plans Sheet — E0..3 — Panel Schedules
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA
Addendum 3

Page 5 of 5 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870
Pjacentja PubInc Safety Center Phase
RE -BM 4,. DDE UM HUMBER aBER 4
Tuesday, May 2, 2023
General
City Clerk:

Bidder shall acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification.

In case of conflict between Drawings, Project Manual, and this Addendum, this Addendum shall govern, and all other conditions shall remain the same.

PRE -BED RFls;

1. Please consider extending the bid date.

Response: This is not possible.

2. Can a second pre -bid meeting be held? We would have attended if we had known.

Thanks!
Response: Not at this time.

3. Please confirm that the city and state will suffice for the address on the Subcontractor Listing.

Response: Yes, City and State 'MN suffice.

4. Since this bid is being submitted electronically in PlanetBids, please advise if we are to complete the subcontractor listing electronically in PlanetBids or if we are to complete the subcontractor listing on the paper bid form and scan it in as part of our bid document package. Completing both would cause large delays on bid day for duplicate work.

Response: Subcontractors must be listed on both Planetbids in addition to the City's Subcontractors' list, uploaded on the Planetbids.

5. Room Finish, Door, and Window Schedule sheet 8.1 lists rooms within the Butler building. Please clarify - are these rooms in the scope or out of scope? Addendum 4

Page 1 of 3 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tern
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870
City Clark:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA
Response: Nothino within she Butler for bidders. The cmOy doors in the project scope that are the ones that are noted on the Fioor Piens on Sheets A2.1 and A2,2. there are 2 doors on Grlidline 4 that transition into the Butler Building which are Doors 103B, and 130 and chose are in the contract as weii as the transition details 2 and 4 on Detail Sheet 4.1.

6. Sheet C5 - Is the trash/debris guard in Phase 2 Scope? Response: Yes.

7. Please confirm - Phase 1 contractor prepared and submitted plans to the Fire Department per note on C6 (denoted with *).

Response: Ail underground (to the pad) fire water utilities are. by others. This contract requires bringing in the fire Dine and riser at Room 113. The Fire Protection Systems design for the building is by the phase 2 contract • r as design build and will need to be submitted to City Fire Department. You are not just bringing in the fire riser. The riser, distribution of branch lines, heads etc. are withiro your scope.

8. SOW - Will there be any requirements for an Area or Refuge (AOR) system on 2nd floor elevator landing? If yes, who will provide and install? Response: Data receptacle has been added in Addendum 2.

9. SOW - will there be any temp services required for the site by section 271000 contractor or was all the temp services already covered under Phase 1?" Response: Phase 2 contractor will need to take over temp services.

10. DEMO - Was all DEMO for 270000 Contractor already completed by Phase 1 SOW. Or will there be DEMO requirements in phase 2?"
Response: No demo for phase 2

11. Sheet E0.2 Single Line, Why is half shaded is some of the gear purchased or on site already owner furnished , Contractor installed Sheet E1.2 Site Plan , Is the shaded portion by others?
Response: Shaded area indicates work not in this bid scope.

12. What is correct project # for Bid Bond? Please clarify, the project number is 5213 or 5203?
esponse: The correct project number is 5213.

Misc:

1. Bid Addendum #3 issued 5/1 has "#2" in header by error but does have #3 in footer and file name.

Addendum 4

Page 2 of 3 ends

The People are the City
Mayor
WARD L. SMITH
Mayor Pro Tern
JEREMY B. YAMAGUCHI
Councilmembers:

KEVIN KIRWIN

RHONDA SHADER
CHAD P. WANKE
401 East Chapman Avenue — Placentia, California 92870
END OF BID ADDENDUM NUMBER 4
City Clerk:

ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City Administrator
DAMIEN R. ARRULA
Addendum 4

Page 3 of 3 ends

RESOLUTION NO. R-2023-70

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2023-24 IN COMPLIANCE
WITH CITY CHARTER OF THE CITY OF PLACENTIA §§ 1206
AND 1209 PERTAINING TO APPROPRIATIONS FOR
ACTUAL EXPENDITURES.

A. Recitals.
(i). The adopted budget for the 2023-24 Fiscal Year sets out estimated appropriations for City expenses throughout the year.
(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.
(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The adopted budget for Fiscal Year 2023-24, via Resolution No. R-2023-42, is hereby amended to reflect the following expenditure of funds from the Account specified to the Account specified:

Fund
Description
GL Account
JL
Account
Amount
General Fund (101)
Fund Balance
0010-3001
$2,600,000
Decrease
General Fund (101)
Public Safety
Buildinc
105213-6850
229999
2,600,000
Increase
General Fund (101)
HVAC
Replacement
105207-6850
229999
$1,825,000
Decrease
General Fund (101;
City Hall Solar
105209-6850
229999
$425,000
Decrease
General Fund (101)
City Hall Roof
Replacement
105210-6850
229999
$400,000
Decrease
General Fund (101)
Public Safety
Building
105213-6850
229999
$2,650,000
Increase
Resolution R-2023-70

Page 1 of 3 ends

Fund
Description
GL Account
JL
Amount
Account
Fund
Description
GL Account
JL
Account
Amount
General Fund (101)
Fund Balance
0010-3001
$2,600,000
Decrease
General Fund (101)
Public Safety
Buildinc
105213-6850
229999-
6850
2,600,000
Increase
General Fund (101)
HVAC
Replacement
105207-6850
229999
$1,825,000
Decrease
General Fund (101)
City Hall Solar
105209-6850
229999
$425,000
Decrease
General Fund (101)
City Hall Roof
Replacement
105210-6850
229999
$400,000
Decrease
General Fund (101)
Public Safety
Building
105213-6850
229999
$2,650,000
Increase
Fund
Description
GL Account
JL
Account
Amount
Fund
Description
GL Account
JL Account
Amount
Type
$1,000,000
Decrease
105213-
6850
229999-
6850
$1,000,000
Increase
General
Fund
(101;
Fund
Balance
0010-3001
$630,000
Decrease
Public
Safety
Buildinc
105213-
6850
229999-
6850
$630,000
Increase
CaIOES
Grant
$250,000
Revenue
Public
Safety
Building
105213-
6850
229999-
6850
$250,000
Expenditure

3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, ADOPTED AND APPROVED THIS 25th DAY OF JULY 2023.

Ward L. Smith, Mayor
ATTEST:

Robert S. McKinnell, City Clerk
Resolution R-2023-70

Page 2 of 3 ends

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 25" day of July 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Resolution R-2023-70

Page 3 of 3 ends

TO:

VIA:

FROM:

DATE:

SUBJECT:

Placentia Cit Council

GENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE JULY 25, 2023
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH GEOCON WEST INC., FOR GEOTECHNICAL TESTING AND INSPECTION

SERVICES FOR THE PLACENTIA PUBLIC SAFETY CENTER
FISCAL
IMPACT: EXPENSE: $ 46,000 AMENDMENT INCREASE

AVAILABLE
BUDGET: $ 5,007,150 FISCAL YEAR 2022-23 CIP BUDGET
(105213-6850 JL# 229999-6850)
SUMMARY:

A contract to construct the Phase I improvements for the Placentia Public Safety Center was approved by the City Council on January 10, 2023. In addition, the City Council approved a Professional Services Agreement with Geocon West Inc. (Geocon), to provide geotechnical inspections and building pad certification to ensure the new building's foundation is built according to the engineered specifications. Geocon completed the original geotechnical report and soils investigation and provided the design criteria for the new building's foundation. Geocon's work also included compaction testing and grading inspection services to ensure the foundation built meets their design criteria. This phase of the work was undertaken during the winter and this year's excessive rains resulted in a great deal of additional inspection work as the Phase I contractor was required to re -work, re -grade and re -compact much of the building foundation due to oversaturated soils conditions. This resulted in additional inspection hours completed by Geocon. The proposed amendment to this agreement will increase the contract not -to -exceed amount by $46,000 to cover the cost of the needed additional inspections as well as inspections required for the Phase II building foundation. Geocon submitted a report to the City confirming that the foundation compaction meets their design criteria for the Phase I/Butler Building.

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Approve Amendment No. 1 to the Professional Services Agreement with Geocon West, Inc.; and

2. Authorize the City Administrator to execute the agreement amendment in a form approved by the City Attorney.

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July 25, 2023

City Council Agenda
July 25, 2023

Page 2 of 3 ends

STRATEGIC PLAN STATEMENT:

This item conforms to Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.

DISCUSSION:

On March 1, 2022, the City Council selected a preferred project alternative for the Placentia Public Safety Center and directed Staff to finalize the construction drawings and bid documents to construct this facility. The new 18,000+ square foot facility will primarily house the Police Department's evidence and property storage operations and shooting range as well as a new public safety communications center and emergency operations and training center. The City currently leases a light industrial/commercial building for property and evidence storage.

On January 10, 2023, the City Council awarded a construction contract for Phase I of the project as well as a Professional Services Agreement with Geocon West, Inc. to provide grading and compaction testing services for the building's foundation. Geocon prepared the original soils investigation report and foundation design criteria used by the engineering team to design the foundation and footings for the new Butler Building. The extensive rains this past winter resulted in oversaturated soils conditions on the project site which required the contractor to re -work, re - grade and re -compact the pad for the building's foundation. This extra work resulted in extra inspection time for the Geocon inspection team which has resulted in a need to increase the contract not -to -exceed amount. Phase I construction activities have been completed and Geocon has certified that the building foundation meets all design criteria. Phase II construction activities are expected to begin shortly and Geocon will need to remobilize to provide the same compaction and grading inspection services for Phase II of the project. The proposed amendment to the agreement will increase the not -to -exceed amount to cover the cost of final inspections completed on Phase I and the remaining inspections needed for Phase II.

FISCAL IMPACT:

The total cost for geotechnical inspection and certification services for this project will not exceed $100,000. The proposed amendment to the agreement will increase the not -to -exceed amount by $46,000. A total of $5,007,150 has been budgeted thus far for this project. Accordingly, sufficient funds exist for the recommended actions.

Prepared by`:_
Reviewed and approved:

Luis Estevez ' Jennifer ampman
Deputy City Administrator Director of Finance

City Council Agenda
July 25, 2023

Page 3 of 3 ends

Reviewed and approved:

Darkiien R. Arrula
City Administrator
'fa-' _
Attachment:

Amendment No. 1 with Geocon West Inc.

AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT

PROVISION OF GEOTECHNICAL INSPECTION AND TESTING SERVICES WITH GEOCON WEST, INC.

This Amendment No. 1 ("Amendment") to Professional Services Agreement is made and entered into effective the 25TH day of July, 2023, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and GEOCON WEST, INC, a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties." A. Recitals.
(i). CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective July 25, 2023 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii). The Parties now seek to amend the Agreement to increase funding not to exceed up to $100,000 and term of the agreement to remain the same. (iii). All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. Section 2.0, Paragraph 2.1 of the Agreement is hereby amended to read as follows:

2.1 Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed One-Hundres Thousand Dollars ($100,000).

2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

3. The Agreement, all amendments together with this Amendment No. 1 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 1 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

Page 1 of 2 ends

4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 1 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 1 to the Consulting Services Agreement are to be executed as of the day and year first above written.

CONSULTANT CITY OF PLACENTIA
�t ist 6ma,S Qitams
By: By:

Jelisa Thomas Adams Damien R. Arrula
GE City Administrator
ATTEST:

By:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

By:

Christian L. Bettenhausen, City Attorney

Page 2 of 2 ends

Placentia City Council

AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JULY 25, 2023
SUBJECT: PURCHASE OF TWO (2) PUBLIC WORKS SERVICE TRUCKS FISCAL
IMPACT: EXPENSE: $85,767.38 TOTAL PURCHASE PRICE
BUDGET: $90,000.00 FY 2023-24 CIP BUDGET (799800-6842 JL#24802) SUMMARY:

There is a need to purchase two (2) replacement Public Works vehicles that were budgeted in the adopted Fiscal Year (FY) 2023-2024 CIP Budget. The Public Works Department has several vehicles that have exceeded their useful service lives and need replacement. The two (2) new proposed vehicles will be replacing two (2) 2002 Ford Rangers. The new vehicles will be utilized for landscaping maintenance, street maintenance, irrigation maintenance, and day-to-day maintenance activities. The selected vehicles for this purchase are two (2) 2023 F-150 regular cab pickup trucks and will be purchased from Fairway Ford and ready to be delivered upon receipt of an approved purchase order from the City. The total cost of the vehicles amounts to $85,767.38.

RECOMMENDATION
It is recommended that the City Council take the following actions:

1. Approve the purchase of two (2) 2023 Ford F-150 Regular Cab work trucks from Fairway Ford in the amount of $85,767.38; and

2. Authorize the City Administrator and/or his designee to issue a purchase order to Fairway Ford for these vehicles and execute all necessary documents, in a form approved by the City Attorney.

STRATEGIC PLAN STATEMENT:

There is no specific strategic planning goal or objective associated with this agenda item.

DISCUSSION:

Staff evaluated the selected 2023 Ford F-150 Regular Cab trucks to replace older vehicles within the City's fleet. The vehicles have been placed on order by Fairway Ford and should be ready for delivery in late July/early August and ready to be received upon purchase. The purchase of

1.I.

July 25, 2023

City Council Agenda
July 25, 2023

Page 2 of 2 ends

two (2) Ford F -150s is budgeted in the Fiscal Year 2023-24 vehicle replacement fund under fleet management.

Staff determined the Ford F-150 regular cab pickup truck to be a suitable vehicle for the needs of the Public Works Department due to its ideal size for equipment transport, reliability record, lower maintenance costs, and comfortable ride. Additionally, these vehicles are currently used successfully by other municipal agencies for maintenance work and will be more maneuverable in the narrow alleys throughout Old Town Placentia.

Staff received one (1) suitable competitive bid from Fairway Ford for two (2) 2023 Ford F-150 Regular Cab work trucks in the amount of $85,767.38. Staff recommends purchasing the selected maintenance vehicles from Fairway Ford as they are the only vendor that can deliver these vehicles within the desired time schedule. Due to supply chain issues, there is a lack of vehicle inventory and a 6-9 month waiting period when ordering a truck from the factory. This action authorizes the purchase of two (2) Public Works maintenance vehicles for use by Public Works Maintenance Staff from Fairway Ford, utilizing funds budgeted in the adopted FY 2023-24 CIP Budget Once received, the vehicles will be added to the City's fleet management list.

FISCAL IMPACT:

The funds to purchase this vehicle are allocated in the adopted Fiscal Year 2023-24 CIP budget.

The quote for two (2) 2023 Ford F-150 Regular Cab work trucks is from Fairway Ford for $85,767.38. The current available budget for this purchase is $90,0000 and therefore sufficient funds exist for the recommend actions.

Prepared by:

Joel Cardenas
Public Works Superintendent
Reviewed and pprpved:

Luis Estevez
Reviewed and approved:

Jennifer,Lampman
Director of Finance
Reviewed and approved:

Damien R. Arrula
Deputy City Administrator City Administrator
Attachment:

Quote from Fairway Ford

DATE

CITY OF PLACENTIA
401 E CHAPMAN AVE
PLACENTIA CA 92870
YEAR
MAKE
MODEL
1350 Yorba Linda Boulevard • Placentia • California • 92870 Tel: 714 i t00 • Fax: 714/ 996-5610
JUNE 28, 2023
VIN# 1 FTMF 1 CP0PKE92431
PRICE

PLACENTIA REBATE

SALES TAX

DMV FEE

TOTAL AMOUNT DUE
2023
FORD
F150 REG CAB
$39,885.00
-$500.00
$3,489.94
$0.00
$42,883.69
If you should have any questions regarding this QUOTE please contact Trina Maurer -Fleet Manager

DATE

CITY OF PLACENTIA
401 E CHAPMAN AVE
PLACENTIA CA 92870
YEAR
MAKE
MODEL
1350 Yorba Linda Boulevard • Placentia • California • 92870 Tel: 714 ifl0 • Fax: 714/ 996-5610
JUNE 28, 2023
VIN# 1 FTMF 1 CP 1 PKE92213
PRICE

PLACENTIA REBATE

SALES TAX

DMV FEE

TOTAL AMOUNT DUE
2023
FORD
F150 REG CAB
$39,885.00
-$500.00
$3,489.94
$0.00
$42,883.69
If you should have any questions regarding this QUOTE please contact Trina Maurer -Fleet Manager

TO:

VIA:

FROM:

DATE:

Placentia Cit Council

CITY COUNCIL

CITY ADMINISTRATOR

CHIEF OF POLICE
JULY 25, 2023
I• ,1 'I
SUBJECT: AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT WITH

THE PLACENTIA YORBA LINDA UNIFIED SCHOOL DISTRICT FOR THE PROVISION OF TWO (2) SCHOOL RESOURCE OFFICERS
FISCAL
IMPACT: REVENUE: $250,000 (School District reimburses 79% of School Resource Officers Actual Amount)
SUMMARY:

The City of Placentia has had a longstanding contractual agreement with the Placentia-Yorba Linda Unified School District (PYLUSD) where the City provides School Resource Officers at EI Dorado and Valencia high schools. PYLUSD reimburses 79% of the actual compensation (salary plus benefits) for two (2) School Resource Officers up to $250,000 annually. The proposed Amendment No. 4 would extend the contract with PYLUSD by one year.

RECOMMENDATION
It is recommended that the City Council take the following actions:

1. Approve Amendment No. 4 to the Professional Services Agreement for the Provision of School Resource Officer Services with Placentia-Yorba Linda Unified School District based on a reimbursement formula as specified in the Agreement; and

2. Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.

STRATEGIC PLAN STATEMENT:

This item conforms to Strategic Plan Goal 2, Ensure that Public Safety Continues to be a High Priority, Objective No. 2, Consider sharing of services to other cities.

DISCUSSION:

The City of Placentia provides one School Resource Officer at EI Dorado High School and one School Resource Officer at Valencia High School via a contractual relationship with PYLUSD approved on August 15, 2018. Both officers provide support to all Placentia schools, as needed.

The program provides crime prevention services directly to students and educates potential

1.m.

July 25, 2023

City Council Agenda
July 25, 2023

Page 2 of 2 ends

school -age victims in crime prevention and safety. In addition to positively impacting the student population, the program addresses staff, and parental perceptions of school safety.

Under the original Agreement, plus three amendments which adjusted the amount due to salary increases afforded to the two assigned police officers pursuant to their MOU, PYLUSD reimburses 79% of the actual compensation (salary plus benefits) for two School Resource Officers up to $250,000 annually. The proposed Amendment No. 4 would add one year to the contract with PYLUSD.

FISCAL IMPACT:

Amendment No. 4 is for a one-year term, where the cost of the total program to provide two School Resource Officers to the PYLUSD is not -to -exceed $250,000 per year, based on actual compensation costs. Under the Agreement, PYLUSD reimburses the City 79% of actual amounts.

Submitted by: Reviewed and approved:

Teri Knutson
Management Analyst
Brad Butts
Chief of P ice
Reviewed and approved: Reviewed and approved:

Jennifer Lampman Dami'n R. Arrula
Finance Director City Administrator
Attachments:

1. Amendment No. 4 to Professional Service Agreement for Provision of School Resource Officer Services with PYLUSD

2. Original and three (3) previous Amendments

AMENDMENT NO. 4 TO

PROFESSIONAL SERVICES AGREEMENT

PROVISION OF SCHOOL RESOURCE OFFICER SERVICES WITH PLACENTIA-

YORBA LINDA UNIFIED SCHOOL DISTRICT (PYLUSD)
This Amendment No. 4 (`Amendment') to Professional Services Agreement is made and entered into effective the 1 1 th day of July 2023, by and between The CITY OF PLACENTIA, a Municipal Corporation, ("City") and the PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT, a political subdivision of the State of California, ("District"). CITY and DISTRICT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties."
A. Recitals.
(i). CITY and DISTRICT entered into a Professional Services Agreement ("Agreement") effective August 15, 2018, through which CITY has been providing School Resource Officer ("SRO') services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii) Effective September 1, 2019, the Parties executed Amendment No. 1, which increased the amount to be paid under the Agreement. The Parties executed Amendment No. 2 effective October I, 2021, which increased the amount to be paid under the Agreement. The Parties executed Amendment No. 3 effective October 1, 2022, which again changed the amount to be paid under the Agreement.
(iii) The Parties now seek to amend the Agreement to again change the amount to be paid and extend the term of the Agreement.
(iv). All legal prerequisites to the making of this Amendment have occurred.

B. Amendments.

1. Paragraph (5) of the Agreement is amended to provide as follows:

DISTRICT agrees to reimburse the CITY for 79% of the annual cost of both SROs in an amount not -to -exceed of $250,000 for the 2023-2024 School Year. Said amount may be reduced based upon the actual cost incurred by CITY and shall be subject to adjustment in subsequent years as mutually agreed by the parties. Such adjustment in subsequent years shall not exceed the increase in the consumer price index for the Southern California area during the year immediately preceding the proposed adjustment.

2. Except as specifically modified herein, all the terms, conditions and provisions of the Agreement shall remain in full force and effect.

3. The Agreement, all amendments together with this Amendment No. 4, Amendment 1 No. 1, No. 2, No. 3 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 4 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

5. Each of the undersigned represents and warrant that he or she is duly authorized to execute and deliver this Amendment No. 4 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 4 to the Professional Service Agreement are to be executed as of the day and year first above written.

PLACENTIA-YORBA LINDA UNIFIED CITY OF PLACENTIA

SCHOOL DISTRICT
By:

By:

David Giordano 1--' Damien R, Arrula
Chief Business Officer
City Administrator
ATTEST:

By:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

By:

Christian L. Bettenhausen, City Attorney
2 SRO
City of Placentia School Resource Officer
Compensation FY 2023/2024
Officer Wagoner
Hourly Rate
Step E Hourly MONTHLY ANNUAL
Annual Salary (Hourly Rate * 2080 hours) $ 49.75 $ 8,623.46 $ 103,481.53 Additional Monthly Pay:

Bilingual
SRO

POST - BASIC

POST-INTERMIDIATE

POST - ADVANCE
PPOA Longevity Pay
RANGE
Monthly Benefits:

Health (OPT OUT)
Dental
Optical
Life
LTD
STD
PERS (Safety - Classic)
Medicare
EAP
Total Salary and Benefits:

Salary
Benefits
Payroll Taxes
Total Costs
Rate

5.0% $

2.5% $

4.5% $

7.0%

4.0%

2.5%
431.17 $ 5,174.08
215.59 $ 2,587.04
$ 4,139.26
$ 2,587.04
607.75 $ 7,293.00

44.75 $ 537.00

7.82 $ 93.84

12.50 $ 150.00

34.82 $ 417.85

30.99 $ 371.84
2,665.12 $ 31,981.38
142.55 $ 1,710.55

3.00 $ 36.00
9,615.16 $ 115,381.90
3,406.74 $ 40,880.91
142.55 $ 1,710.55
13,164.45 $ 157,973.36
PYLUSD Portion
City Portion
Full Hourly Rate Full Annual Rate
79% $ 60.00 $ 124,798.96
21% $ 15.95 $ 33,174.41
Officer Valdez
Hourly Rate
Step B Hourl MONTHLY ANNUAL
Annual Salary (Hourly Rate * 2080 hours) $ 42.95 $ 7,445.19 $ 89,342.27 Additional Monthly Pay:

Bilingual
SRO

POST - BASIC

POST - INTERMIDIATE

POST - ADVANCE
PPOA Longevity Pay
Monthly Benefits:

Health (PERS Care)
Dental
Optical
Life
LTD
STD
PERS (Safety - PEPRA)
Medicare
EAP
Total Salary and Benefits:

Salary
Benefits
Payroll Taxes
Total Costs
Rate

5.0% $

2.5%

4.5%

7.0% $

4.0%
372.26 $ 4,467.11
521.16 $ 6,253.96
735.00

44.75 7.82

12.50 34.82

30.99 1,129.05
120.91

3.00 $ 8,820.00
$ 537.00
$ 93.84
$ 150.00
$ 417.85
$ 371.84
$ 13,548.58
$ 1,450.92
$ 36.00
8,338.61 $
1,997.93 $
120.91 $
10,457.45 $
100,063.34
23,975.11
1,450.92
125,489.37
PYLUSD Portion
City Portion
Full Hourly Rate Full Annual Rate
79% $ 47.66 $ 99,136.60
21% $ 12.67 $ 26,352.77
Total PYLUSD $ 223,935.56

TO: Dr. Michael D. Matthews, Superintendent
FROM: Richard McAlindin, Assistant Superintendent, Executive Services SUBJECT: CITY OF PLACENTIA SCHOOL RESOURCE OFFICER AGREEMENT AMMENDMENT NUMBER 3
DATE: August 9, 2022
BACKGROUND:

RATIONALE:

FUNDING:

The safety of our students while they are at school remains a priority of our community and school district. An effective way to prevent violence on campus, reduce crime, and at the same time foster trust and respect between law enforcement and students, is to assign a law enforcement officer to our district's high schools.

The School Resource Office (SRO) is a certified law enforcement officer who is permanently assigned to a school or set of schools.

The SRO is trained to perform three roles: law enforcement; law - related counselor; and law -related education teacher, and acts as a comprehensive resource to the assigned school.

The one-year agreement with the City of Placentia provides access to School Resource Officers at El Dorado and Valencia high schools. Both officers would provide support to all Placentia schools as needed. The two agencies will share in the cost of two officers and will collaborate on the specific duties to be performed.

This is a unique opportunity to involve the community and law enforcement in expanding crime prevention efforts for students and educating likely school -age victims in crime prevention and safety. We expect the SRO's to positively impact student, staff and parental perceptions of school safety.

General funds NTE $250,000
BOARD FOCUS AREA: This board agenda item supports Focus Area 4.0, Safe and Respectful Environment - "A safe and respectful environment is essential to student success. We foster a culture that promotes the emotional health, safety, and well-being of students, staff, and parents."
RECOMMENDATION: Approve the Agreement Amendment Number 3 between the City of Placentia and the Placentia-Yorba Linda Unified School District for the provision of two School Resource Officers, effective August 10, 2022 through June 30, 2023.

PREPARED BY: Richard McAlindin, Assistant Superintendent, Executive Services

AMENDMENT NO. 3 TO

PROFESSIONAL SERVICE AGREEMENT

PROVISION OF SCHOOL RESOURCE OFFICER SERVICES WITH PLACENTIA-

YORBA LINDA UNIFIED SCHOOL DISTRICT (PYLUSD)
This Amendment No. 3 ("Amendment") to Professional Service Agreement is made and entered into effective the 1 day of October 2022, by and between the CITY OF PLACENTIA, a Municipal Corporation ("CITY"), and PLACENTIA-YORBA LINDA UNIFIED SCHOOL DSITRICT, a political subdivision fo the State of California (hereinafter "DISTRICT"). CITY and DISTRICT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties."
A. Recitals.
(i). CITY and DISTRICT entered into a Professional Services Agreement ("Agreement") effective August 15, 2018 through which CITY has been providing School Resource Officer ("SRO") services as more fully explained in the Scope of Servcies attached to the Agreement as Exhibit "A."
(ii). Effective September 1, 2019 the Parties executed Amendment No. 1, which increased the amount to be paid under the Agreement. The Parties executed Amendment No. 2 effective October 1, 2021 which again changed the amount to be paid under the Agreement. (iii)The Parties now seek to amend the Agreement to again change the amount to be paid. (iv). All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. Paragraph (5) of the Agreement is amended to provide as follows:

DISTRICT agrees to reimburse the CITY for 79% of the annual cost of both SROs in the amount of $250,000 for the 2022-2023 school year. Said amount may be reduced based upon the actual costs incurred by CITY and shall be subject to adjustement in subsequent years as mutually agreed by the Parties. Such adjustment in subsequent years shall not exceed the increase in the consumer price index for the Southern California area during the year immediately prceding the proposed adjustment.

2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

4. The Agreement, all amendments together with this Amendment No. 3, Amendment No. 1, No. 2 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties

Page 1 of 2 ends

and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 3 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 3 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 3 to the Professional Service Agreement are to be executed as of the day and year first above written.

DISTRICT
By:

PYLUSD Du;d a l`®r n O
( ,/ .5uei4., iattsl n e6

CITY OF PLACENTIA
By:

Damien Arrula
City Administrator
Robert S. McKinnell,
City Clerk
APPROVED AS TO FORM:

Cfl'irsitan L. Bettenhausen,
City Attorney

Page 2 of 2 ends

SRO
City of Placentia School Resource Officer
Compensation FY 2022/2023
Officer Hurtado
Hourly Rate
Step C $ 42.25 MONTHLY ANNUAL
Annual Salary (Hourly Rate * 2080 hours) $ 7,323.09 $ 87,877.10 Additional Monthly Pay:

Bilingual
SRO

POST - BASIC

POST-INTERMIDIATE

POST - ADVANCE
PPOA Longevity Pay
Monthly Benefits:

Health (PERS Care)
Dental
Optical
Life
LTD
STD
PERS (Safety - PEPRA)
Medicare
EAP
Total Salary and Benefits:

Salary
Benefits
Payroll Taxes
Total Costs
Rate
$250/Month $
5% $
3% $
5% $
7%
5%
250.00 $ 3,000.00
366.15 $ 4,393.86
183.08 $ 2,196.93
329.54 $ 3,954.47
735.00 $ 8,820.00

44.75 $ 537.00

7.82 $ 93.84

12.50 $ 150.00

34.82 $ 417.85

30.99 $ 371.84
1,109.73 $ 13,316.76
122.55 $ 1,470.62

3.00 $ 36.00
8,451.86 $ 101,422.36
1,978.61 $ 23,743.29
122.55 $ 1,470.62
10,553.02 $ 126,636.27
PYLUSD Portion
City Portion
Full Hourly Rate Full Annual Rate
79% $ 48.10 $ 100,042.65
21% $ 12.79 $ 26,593.62
Officer Valdez
Hourly Rate
Step A
Annual Salary (Hourly Rate * 2080 hours)
Additional Monthly Pay:

Bilingual
SRO

POST- BASIC

POST-INTERMIDIATE

POST - ADVANCE
PPOA Longevity Pay
Monthly Benefits:

Health (PERS Care)
Dental
Optical
Life
LTD
STD
PERS (Safety - PEPRA)
Medicare
EAP
Total Salary and Benefits:

Salary
Benefits
Payroll Taxes
Total Costs
$ 38.03 MONTHLY ANNUAL
$ 6,591.94 $ 79,103.30
Rate
$250/Month
5%
3%
5%
7%
5%
$ 329.60 $ 3,955.17
$ 461.44 $ 5,537.23
735.00 $ 8,820.00

44.75 $ 537.00

7.82 $ 93.84

12.50 $ 150.00

34.82 $ 417.85

30.99 $ 371.84
969.38 $ 11,632.62
107.05 $ 1,284.64

3.00 $ 36.00
7,382.98 $ 88,595.70
1,838.26 $ 22,059.15
107.05 $ 1,284.64
9,328.29 $ 111,939.48
PYLUSD Portion
City Portion
Full Hourly Rate Full Annual Rate
79% $ 42.52 $ 88,432.19
21% $ 11.30 $ 23,507.29
Total PYLUSD $ 188,474.84

AMENDMENT NO. 2 TO

PROFESSIONAL SERVICE AGREEMENT

PROVISION OF SCHOOL RESOURCE OFFICER SERVICES WITH PLACENTIA-

YORBA LINDA UNIFIED SCHOOL DISTRICT (PYLUSD)
This Amendment No. 2 ("Amendment") to Professional Service Agreement is made and entered into effective the Pt day of October 2021, by and between the CITY OF PLACENTIA, a Municipal Corporation ("CITY"), and PLACENTIA-YORBA LINDA UNIFIED SCHOOL DSITRICT, a political subdivision fo the State of California (hereinafter "DISTRICT"). CITY and DISTRICT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties."
A. Recitals.
(i). CITY and DISTRICT entered into a Professional Services Agreement ("Agreement") effective August 15, 2018 through which CITY has been providing School Resource Officer ("SRO") services as more fully explained in the Scope of Servcies attached to the Agreement as Exhibit "A."
(ii). Effective September 1, 2019 the Parties executed Amendment No. 1, which increased the amount to be paid under the Agreement.
(iii)The Parties now seek to amend the Agreement to again change the amount to be paid under the Agreement.
(iv). All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. Paragraph (5) of the Agreement is amended to provide as follows:

DISTRICT agrees to reimburse the CITY for 79% of the annual cost of both SROs in the amount of $220,000 for the 2021-2022 school year. CITY shall provide the second of two SROs within 6 months of the start of the 2021-2022 school year. Said amount may be reduced based upon the actual costs incurred by CITY and shall be subject to adjustement in subsequent years as mutually agreed by the Parties. Such adjustment in subsequent years shall not exceed the increase in the consumer price index for the Southern California area during the year immediately prceding the proposed adjustment.

2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

Page 1 of 2 ends

4. The Agreement, all amendments together with this Amendment No. 2, Amendment No. 1, and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 2 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 2 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 2 to the Professional Service Agreement are to be executed as of the day and year first above written.

DISTRICT
r -
BY: rj Z '..

PYLUSD 0.v �a Q rd o
Sufer-I &cs\ / eS6

CITY OF PLACENTIA
By:

Damien Arrula
City Administrator
W2,0t4-01/
Robert S. McKinnell,
City Clerk
APPROVED AS TO FORM:

B
Christian L. Bettenhausen,
City Attorney

Page 2 of 2 ends

AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT

PROVISION OF SCHOOL RESOURCE OFFICER SERVICES WITH PLACENTIA-

YORBA LINDA UNIFIED SCHOOL DISTRICT (PYLUSD)
This Amendment No. 1 ("Amendment") to Professional Services Agreement is made and entered into effective the 1' day of September, 2019, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT, a Political Subdivision of the State of California ( "District").

CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties."
A. Recitals.
(i). CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective August 15, 2019 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii). The Parties now seek to amend the Agreement to increase the amount of the contract. (iii). A11 legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. Section 5 of the Agreement is hereby amended to read as follows:

District agrees to reimburse City for 79% of the annual cost of both SROs in an amount not to exceed $246,000. Said may be reduced based upon the actual costs incurred by City and shall be subject to adjustment in subsequent years as mutually agreed upon between the parties.

Such adjustment in subsequent years shall not exceed the increase in the consumer price index for Southern California area during the year immediately preceding the proposed adjustment.

2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

3. The Agreement, all amendments together with this Amendment No. 1 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No.1 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

Page 1 of 2 ends

IN WITNESS WHEREOF, the Parties have caused Amendment No. 1 to the Consulting Services Agreement are to be executed as of the day and year first above written.

CONSULTANT
By:

Gig Plutko, Ed. D.

Superintendant (PYLUSD)

CITY OF PLACENTIA
By:

Damien rrula/ City A. i strator
ATTEST:

Robert Mckinnell, City Clerk

APPROVED AS
B
stian L. Bettenhause ,ity orney

Page 2 of 2 ends

CITY OF PLACENTIA AND PLACENTIA-YORBA LINDA

UNIFIED SCHOOL DISTRICT

SCHOOL RESOURCE OFFICER AGREEMENT
This Agreement is made and entered into as of August 15, 2018, by and between The CITY OF PLACENTIA, a Charter City and municipal corporation, ("City") and the PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT, a political subdivision of the State of California, ("District") (collectively the "Parties").

A. Recitals.
(i). In recent years, the Parties have deteiinined that there is a need to place a police officer in both local high schools in order to more effectively deal with police -related issues that are unique to school campuses. It is the intent of this Agreement that Placentia police officers will work on campus, handle crimes that occur on campus, and be utilized for crisis intervention, counseling and mentoring of students.
(ii) The Parties desire to establish an effective mechanism for the provision of such services on District high school sites.
(iii) A11 legal prerequisites to the making of this Agreement have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein it is agreed by and between City and District as follows:

B. Agreement.

1. City and District agree that District shall pay 79% and City shall pay the remaining 21% of the cost of two (2) full-time sworn police officers to be committed to full-time (school year) duties as a School Resource Officer ("SRO") per Schedule "A".

2. The SROs shall be employees of City, and City shall be responsible, in all respects for compensation, training, coordination and management of duties, discipline, and all other matters related to their employment; provided, however, that the individuals employed by City as SRO shall be acceptable to District. The SROs shall comply with all District rules and regulations.

3. City and District agree that the duties of the SRO shall be as follows:
(a). Act as resource person for the schools, students, parents, teachers, school staff and others involved in the welfare and education of youth. (b). Counsel students and parents.
(c). Assist the school authorities in determining the most appropriate courses of action in cases involving actual violations of law on campus or at -risk youth. 1 (d) Cooperate with school authorities in finding resources that may assist in helping at - Risk
students.
(e). Inspect school facilities for reasonable security precautions, traffic patterns, and vandalism deterrents.
(f), Take reports of criminal offenses that occur on school property and submit them to the Police Department for follow-up. Develop a friendly, non -threatening relationship with students.
(g). Give presentations to students on administration of justice, youth, and the law; rights and responsibilities of students and parents; bicycle, and pedestrian safety, drug abuse, anti -gang messages, and other topics as mutually agreed. (h). Meet with PTA groups, teacher groups, student bod y groups, and other interested groups as deemed necessary and appropriate.
(i). Assist in planning and supervising dances, sporting events, and other school activities.

Both parties agree the SROs shall not be responsible for the following:
(1). Discipline of students.
(2). Enforcement of school rules and regulations.

4. The District and City acknowledge and agree that for purposes of sharing pupil record information, the SRO shall be deemed a "school official" consistent with applicable federal and state law and regulations. Pursuant to 34 Code of Federal Regulations (§ 99.31(a)(1)(i)(B)), both parties agree that the SRO, as a school official:
a) Performs a service or function, as noted in this Agreement, for which the District would otherwise use employees;
b) Is under the direct control of the District with respect to the use and maintenance of education records;
c) Is subject to the requirements in § 99.33(a) that the personally identifiable information (PII) from education records may be used only for the purposes for which the disclosure was made, e.g., to promote school safety and the physical security of students, and governing the redisclosure of PII from education records; and
d) Meets the criteria specified in the District's annual notification of FERPA rights for being a school official with a legitimate educational interest in the education records. That criteria includes the above three points and limits access to pupil records to those pupil records the SRO needs to review in order to fulfill his or her professional responsibility.

In addition, both parties agree that SROs acting as school officials under this Agreement may only use personally identifiable information from pupil records for the purposes for which the 2 disclosure was made, e.g., to promote school safety and the physical security of the students, in accordance with 34 CFR §§ 99.31(a)(1)(i)(B)(3) and 99.33(a)(2). In addition, SROs under this Agreement are subject to FERPA's redisclosure requirements in 34 CFR § 99.33(a), which means that a SRO who is acting as a "school official" under FERPA may not re -disclose pupil record information from education records to others, including other employees of his or her police department who are not acting as school officials without consent, unless the disclosure fits within one of the exceptions to consent in FERPA such as a subpoena, court order, emergency determined by the District, or directory information if the parent/legal guardian has not opted out.

5. District agrees to reimburse City for 79% of the annual cost of both SROs in an amount not to exceed $221,000. Said may be reduced based upon the actual costs incurred by City and shall be subject to adjustment in subsequent years as mutually agreed upon between the parties.

Such adjustment in subsequent years shall not exceed the increase in the consumer price index for Southern California area during the year immediately preceding the proposed adjustment.

6. District further agrees to make available office space for the SROs at District's schools, including office materials and supplies. Payment to the City by the District pursuant to this Agreement shall be made based upon quarterly invoices for cost incurred, payable October 1, January 1, April 1 and June 30 of each year in which the Agreement is in effect.

7. The City agrees to indemnify and hold District harmless from any and all liabilities, claims, and costs, including reasonable attorneys ' fees associated with any claims or demands related to the conduct of the SRO or services provided by him/her pursuant to this Agreement.

City shall, however, have no obligation to indemnify and hold District harmless for the negligent or intentional wrongful acts of District's officials, employees, and agents.

8. District hereby agrees to indemnify and hold City harmless from any and all liabilities, claims, and costs, including reasonable attorneys' fees associated with any claims or demands related to the conduct of the SRO or services provided by him/her pursuant to direction of District officials or staff DISTRICT shall, however, have no obligation to indemnify and hold City harmless for the negligent or intentional wrongful acts of City's officials, employees, and agents.

9. This Agreement shall automatically renew annually for an additional period of one (1) year commencing July 1 of the next succeeding year, unless either Party elects to terminate or alter the Agreement as hereafter provided, up to a total of five (5) years. If either Party wishes to terminate this Agreement without cause or alter its renewal terms, the Party desiring the alteration or termination shall notify the other Party in writing sixty (60) days prior to the proposed alteration or termination date.
3 CITY OF PLACENTIA, A
Charter City and Municipal
Corporation
Damien R. Anula
City Administrator
ATTEST:

Patrick J. Mali• City Clerk
Approved as to form:

Christian L. Bettenhausen, City Attorney

PLACENTIA-YORBA LINDA

UNIFIED SCHOOL
DISTRICT A Political
Subdiv' ion of the State of
Califoiia
Greg Plutko Ed. D.

Secretary of the Board
Date of Board Approval

4. TO:

VIA:

FROM:

DATE:

SUBJECT:

Placentia Cit Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DIRECTOR OF COMMUNITY SERVICES
JULY 25, 2023

RESOLUTION AUTHORIZING THE TEMPORARY SUSPENSION OF

REGULATORY ORDINANCE PERTAINING TO THE OPERATION OF THE

PLACENTIA ROTARY CLUB COWABUNGA FUNDRAISER EVENT ON
SATURDAY, SEPTEMBER 16, 2023 AT KRAEMER MEMORIAL PARK
FISCAL
IMPACT: NONE
SUMMARY:

Traditionally, the Placentia Rotary Club (Rotary) has held their annual Cowabunga Fundraiser event at Kraemer Memorial Park. The Cowabunga Fundraiser has been very successful when hosted at Kraemer Memorial Park due to the excellent working relationship between the City of Placentia and the Rotary.

This year, the Rotary is requesting to partner with the City again to plan and implement the Cowabunga Fundraiser event to be held on Saturday, September 16, 2023, from 4:00 p.m. to 9:00 p.m. at Kraemer Memorial Park, located at 201 N. Bradford Ave.

The Event will encompass a large portion of the open park space and include food areas, a beer and wine garden, and a live band performance. The sale and consumption of alcohol on public property and the use of amplified sound requires the temporary suspension of certain City regulatory ordinances.

This item requests the adoption of a resolution temporarily suspending certain regulatory ordinances of the Placentia Municipal Code to allow for music and alcohol to be permitted at the Cowabunga Fundraiser event in collaboration with the Rotary located at Kraemer Memorial Park from 4:00 p.m. to 9:00 p.m. on Saturday, September 16, 2023. Staff supports hosting Cowabunga at Kraemer Memorial Park and recommends approval of the event. Furthermore, the event will follow guidelines as recommended by the Health Department and State Department of Alcohol and Beverages Control (ABC) for the consumption of food and beverages.

1.n.

July 25, 2023

City Council Agenda
July 25, 2023

Page 2 of 3 ends

RECOMMENDATION:

It is recommended that the City Council take the following action:

1. Approve an agreement in a form approved by the City Attorney with the Placentia Rotary Club to host the annual Cowabunga fundraising event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and

2. Adopt Resolution No. R-2023-71, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and 23.76.050 of the Placentia Municipal Code for the operation of the Cowabunga fundraising event on September 16, 2023, from 4:00 p.m. to 9:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Avenue.

STRATEGIC PLAN STATEMENT:

There is no specific strategic planning goal or objective associated with this agenda item.

DISCUSSION:

The Placentia Rotary Club has held their Cowabunga event at Kraemer Memorial Park for many years and is again requesting to hold the event in collaboration with the City on Saturday, September 16, 2023. The goal of the Cowabunga event is to raise funds for community activities and programs in Placentia.

The event would occur between the hours of 4:00 p.m. and 9:00 p.m. The fundraising portion of the event will include food and a beer and wine garden. Proposed alcohol sales will be conducted during the event and will require proof of valid identification. It is expected that the event would draw up to four hundred (400) participants.

The attached resolution suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol on public property and to the use of amplified music which may exceed the noise standards during the Cowabunga Fundraiser event. The Rotary shall agree to follow all City guidelines, obtain all necessary permits, and follow associated regulations from the State Department of Alcohol Beverage Control (ABC) and Orange County Health Department (OC Health) for the consumption of food and beverages. City staff supports the implementation of the Cowabunga Fundraiser event as an opportunity to provide families an opportunity to enjoy a community event and further enhance the quality of life in the city.

FISCAL IMPACT:

Per the City's Facilities Use Policy (Policy No. 815), the Director of Community Services maintains the discretion to waive facility use deposit fees for the benefit of the community programs and events. As identified by the Rotary, all proceeds from the Cowabunga Fundraiser event will support programs in Placentia further enhancing the quality of life of the Placentia community.

City Council Agenda
July 25, 2023

Page 3 of 3 ends

Staff supports the implementation of the event and recommends following Policy No. 815 and waiving the facility use deposit fees.

Given the benefit of this community event, Staff also recommends the City Council approve a fee waiver of the facility use fees and staff fees. A Memorandum of Understanding (MOU) between the City and the Rotary will be required for the implementation of the event. Details of the MOU will include the requirement for the Chamber of Commerce to name the City as additionally insured for use of Kraemer Memorial Park, provide all staff and volunteers for the event, and rent all necessary equipment for the event at their own expense.

Prepared by:
t
Veronica Ortiz
Reviewed and approved by:

Karen Crocker
Deputy Director orCommunity Services Director of Community Services Reviewed and approved by:
/4m4 &
Damien R. Arrula
City Administrator
Attachments:

1. Resolution R-2023-71

2. Placentia Rotary Club Letter requesting event approval

3. MOU between the City and Rotary Club for the implementation of the event

RESOLUTION NO. R-2023-71

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA AUTHORIZING THE TEMPORARY

SUSPENSION OF REGULATORY ORDINANCE SECTIONS

23.76.050 AND 10.28.010 OF THE PLACENTIA MUNICIPAL

CODE FOR THE OPERATION OF THE COWABUNGA
FUNDRAISER EVENT ON SEPTEMBER 16TH AT KRAEMER
MEMORIAL PARK, 201 N. BRADFORD AVE.

A. Recitals.
(i) The City of Placentia adopted Ordinance No. O-2008-10 which amended Title 1 of the Placentia Municipal Code by adding Chapter 1.14 allowing the City Council the discretion to temporarily suspend specific Ordinances during special events when it has been determined that the public welfare and interest will be served by such suspension.
(ii) The City Council finds that certain events of broad public interest may benefit the City and the City's economy by attracting large numbers of visitors, by generating favorable publicity, and by enhancing a marketable image for the City.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The City temporarily suspends Placentia Municipal Code Section

23.76.050 relative to use of amplified music which may exceed the noise standards during the Cowabunga Fundraiser event at Kraemer Memorial Park on September 16, 2023 from 4:00 p.m. to 9:00 p.m., 201 N. Bradford Ave.

3. The City temporarily suspends Placentia Municipal Code Section

10.28.010 relative to the controlled use of alcohol in a public place during the Cowabunga Fundraiser event at Kraemer Memorial Park, 201 N. Bradford on September 16, 2023 from 4:00 p.m. to 9:00 p.m.

4. The specified sections of the Placentia Municipal Code (Sections

23.76.050 and 10.28.010) shall remain in full force and effect throughout the remainder of the City.

5. This Resolution shall take effect from and after its date of adoption.

RESOLUTION NO. R-2023-71

Page 1 of 2 ends

PASSED, ADOPTED AND APPROVED THIS 25TH DAY OF JULY 2023.

Ward L. Smith, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 25TH day of July 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
RESOLUTION NO. R-2023-71

Page 2 of 2 ends

Dear Members of the Placentia City Council, June 21, 2023 The Rotary Club of Placentia received a charter from Rotary International on December 7, 1936, to form our club, this is our 87th anniversary. During the past 87 years, the club has contributed to the families, children and schools in Placentia.

This year we provided $17,000.00 in scholarships to graduating seniors, meals for less fortunate families from the Whitten Center area, \ Placentia -bags of emergency hygiene products for individuals in situations where they need a hand up, flagpole & flags @ Bradford Park, tree dedication to Bradford Park, pancake breakfast @ Heritage Day, backpacks for the children from LOT 318, the Community Prayer Breakfast, partnering with the Placentia Round Table Women's Club, cookie decorating @ the Whitten Center, a visit with Santa Claus @ the Tamale Festival.

For the past 13 years, our annual fundraiser, Cowabunga, has been held to raise the necessary funds to accomplish these lofty goals. We are hoping the city will consider supporting our efforts to once again conduct this necessary fundraiser on Saturday, September 16, 2023, at Kraemer Memorial Park.

We would plan for 350-400 attendees, there would be food available, beer and wine, a silent auction and a live band. We are all volunteers and all 28 members of the club participates in one manner or another. The timing for this fun event would be 3-8 PM, with set up in the earlier part of the day and clean up beginning by 8:00 PM if not before.

This is a family friendly event and the high school and college members of Ro- tary, Interact and Rotaract respectively, would be part of the event, as well as local Boy Scout Troop 723, providing set up and clean up.

Thank you for your consideration.

Sincerely,
Kathi Baldwin
Immediate Past President 2021-2022
Alice Shiozawa
Current President 2022-2023
Turgut Cakiraga
Incoming President 2023-2024

MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding ("MOU") is made and entered into this 25th day of July 2023 by and between the City of Placentia ("CITY") located at 401 E. Chapman Ave., Placentia,
1' and
1"\I I'1 /"\I_.1 ("ROTARY"), P.O.Box 1331, Placentia,
_._1:� 11 /\T t1 -fn
Placentia, and the Placentia Rotary Cub RO I AR r ), PO Placentia, Ca, 928 / 0.

RECITALS
WHEREAS, the CITY and the ROTARY wish to facilitate the Placentia Cowabunga event in the CITY on September 16, 2023; and
WHEREAS the CITY seeks to provide a space for the ROTARY to provide a community event for residents, and
WHEREAS, the CITY is a rightful possessor with a right to transfer use of Kraemer [DarkParlr (the "Space"), to +hr, I�(1TA E V during the term of this 11Arli I for the Diacer,+,3 rlotnraht Inga (the tJ l../\4 V\.. /, l J i.t I\V I l -\I \ I ' %AI ltlg the term of UIIJ Ivl _I J for LI1V I tG V# ,I ILI CI ..dV VV IA A/NI Iy(A Event
NOW, THEREFORE, the parties hereto agree as follows:

1. TERM
This MOU shall commence on the Effective Date of July 25, 2023, unless previously terminated as provided herein or otherwise agreed to in writing by the parties.

2. SCOPE OF USE
CITY hereby grants to the ROTARY, including its officers, employees, agents, contractors and volunteers, clients, invitees, visitors, and other users of the Space, during the term of this MOU, the right to enter onto, access, occupy and use the Space for the duration of the MOU during the hours of use referenced below. Permissible li.tiv4.�i of .I IV vp�CAvv by •• l U • and the C iV VC4 thiung�a event Pur ii v;Nunt_l.

3. SCOPE OF SERVICES
A. PLACENTIA ROTARY CLUB RESPONSIBILITIES

1. Designate a ROTARY member to act as the ROTARY representative for all matters related to the EVENT and its participation in the EVENT. Designee will communicate directly with the designated City staff representative

2. Ensure that any food vendors and/or food booths at the event comply with all Orange County Health Care Agency and City Requirements such as having current and valid Health Care Agency Permits and City Business License.

3. Operate the Beer and Wine Garden in compliance with all State and City regulations including obtaining appropriate permits from the Department of Alcoholic Beverage Control (ABC)
1 4. Obtain Private Security to secure the Beer and Wine Garden area.

5. The ROTARY, at their own expense will provide the participants of the EVENT, the necessary items such as all canopies, tables, chairs, decorations, and other needed equipment to facilitate the EVENT in a uniform and professional business manner per the CITY'S approval (unless otherwise specified below).

6. Coordinate all set up starting no earlier than 8:00 a.m., with the event open to the public from 4:00 p.m. to 9:00 p.m. and clean-up of all EVENT related booths and supplies no later than 11:00 p.m. Any questions regarding set-up r n ec be e-ar ge r of la e esn to iv
procedures to pre -arranged with City Placentia staff representative.

7. Coordinate with designated City staff representatives the EVENT layout and submit a scale plot map of the layout to City staff by Thursday, September 7, 2023. EVENT booths cannot obstruct walkways and cannot be placed in parking areas, driveways, or areas with vehicle traffic.

8. Coordinate with designated City of Placentia staff representative arrival times and procedures for EVENT participants including arrival time of vendors, offsite parking for vendors, and parking areas for participants.

9. Ensure all participants of the EVENT are informed of and follow any logistical set-up and egress of the event established by the City.

10. Utilize professional and business -like decorations and signage for the EVENT.

11. Provide CITY a copy of all promotional material for the EVENT.

12. Provide the CITY a parking plan including an alternate parking location

13. Provide comprehensive general liability insurance policy in the amount of one million dollars ($1,000,000) covering EVENT related activities naming CITY and their respective elected and appointed officials, officers, employees, agents, and representatives as additional insured by endorsement to the policy. Worker's compensation insurance shall be required to be maintained in accordance with state law.

14. To the extent allowable by law, ROTARY shall indemnify, defend, and hold harmless the CITY, its officers, employees, contractors and volunteers from and against any and all liability, loss, damage, expense, costs (including reasonable attorneys' fees) or claims for injury or property damages to the extent arising out of or in connection with Rotary Club of Placentia's acts and/or ornissioris arising from or related to this MOU, including use of the CITY's property by the ROATRY, the performance of this MOU, but only in proportion to and to the extent such liability, loss, expense, attorneys' fees, or claims for injury and/or damages and/or losses of property, regardless of severity and including death, are caused by or result from the negligent or intentional acts or omissions of the ROTARY, its officers, agents or employees. 2 15. Be responsible for its independent operation, execution, planning and accounting of the event as a separately governed operation by the ROTARY.

16. This MOU is by and between the CITY and the ROTARY and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association as between the CITY and the ROTARY. Each of CITY and the ROTARY understands and agrees to bear the sole responsibility and liability for administering the Workers' Compensation benefits to any person deemed legally entitled to such benefits for injuries arising from or connected with this MOU.

B. CITY'S RESPONSIBILITIES

1. Provide Space to the ROTARY to host the event.

2. Coordinate with a designated ROTARY representative all arrival and set up information for all EVENT participants.

3. Provide two (2) Community Services Staff and from 8:00 a.m. to 11:00 p.m. to assist with event coordination and monitoring. As well as operate a First Aid Station during the event.

4. Provide one (a) Public Works Staff from 8:00 a.m. to 11:00 p.m. to assist with any specialized maintenance needs at the park such as issues with restrooms, landscape, or irrigation.

5. Assist with advertising for the event through Placentia's Weekly Newsletter and social media. The City will also advertise for the event through the City's website, Placentia Palm Quarterly Newsletter, and with targeted emails if and/or when possible.

4. CONTACT INFORMATION
Rotary Club of Placentia Designee: Turgut Cakiraga
President
P.O. Box 1331
Placentia, Ca, 92870
Office: 714-875-5976
Email: ,:;akii ,u�«c rnail.com
CITY Staff Representatives:

Karen Crocker, Director of Community Services
Veronica Ortiz, Deputy Director of Community
Services
401 E. Chapman Ave.

Placentia, CA 92870
Office: (714) 993-8222
Fax: (714) 961-0283
Email: .'ortiz[a73i ntia.orq
3 IN WITNESS WHEREOF, the parties herein have caused this MOU to be executed by and through their respective officers, as of the date last written below.

CITY OF PLACENTIA PLACENTIA ROTARY CLUB
Damien Arrula
City Administrator
Date
APPROVED AS TO FORM:

Christian Bettenhausen, City Attorney
Q,(
Turgut Cakiraga
President
Date
4 �N io_Z-ivt,%4--
?4.97 i t J
VN(0

Placentia City Council

AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR/ PUBLIC SERVICES AND INFRASTRUCTURE DATE: JULY 25, 2023
SUBJECT: APPROVAL OF LS -1 OPTION E AGREEMENT WITH SOUTHERN CALIFORNIA EDISON
FISCAL
IMPACT: ESTIMATED SAVINGS: $2,356,340 NET AFTER RECOVERY OF INITIAL CAPITAL INVESTMENT OVER 20 YEARS
SUMMARY:

Through the adoption of the City's Five -Year Strategic Plan, City Council directed Staff to research the feasibility of replacing High Pressure Sodium Vapor (HPSV) streetlights that currently exist in the City with the newer Light Emitting Diode (LED) technology. City Council also directed Staff to explore available funding opportunities to minimize the capital expenditures of LED replacement.

There are 3,656 streetlights throughout the City installed along residential, collector, and arterial streets. 3,463 of those lights are owned by Southern California Edison (SCE) and the City pays SCE a monthly facilities fee for each pole in addition to the cost of the electricity and maintenance needed for the lights. These types of streetlights are referred to as LS -1 lights and fall under SCE's LS -1 cost tariff (the remaining 193 fixtures are owned by the City). Staff has been working with SCE on the feasibility of converting eligible streetlights to LED using SCE's LS -1 Option E program. SCE has also agreed under a pilot program to allow the City to attach smart city devices onto a limited number of SCE streetlight poles which will allow the City to deploy various types of smart city applications to the community to enhance service delivery as well as City operations.

RECOMMENDATION
It is recommended that the City Council take the following actions:

1. Approve the Southern California Edison Company Schedule LS -1 Option E, Energy Efficiency -Light Emitting Diode (LED) Fixture Replacement Rate Agreement; and

2. Authorize the City Administrator and/or his designee to execute the LS -1 Option E Agreement in a form approved by the City Attorney.

1.o.

July 25, 2023

City Council Agenda
July 25, 2023

Page 2 of 4 ends

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Goal #5 to implement public infrastructure to meet community needs, under Objective #5.5, which is to transition all streetlights to LEDs.

DISCUSSION:

There are 3,656 streetlights throughout the City installed along residential, collector, and arterial streets. 3,463 of those lights are owned by Southern California Edison (SCE) and the City pays SCE a monthly facilities fee for each pole in addition to the cost of the electricity and maintenance needed for the light. These types of streetlights are referred to as LS -1 lights and fall under SCE's LS -1 cost tariff (the remaining 193 fixtures are owned by the City). Currently, a High -Pressure Sodium (HPSV) fixture is used on both LS -1 and City -owned streetlights. One of the goals of the City's Five -Year Strategic Plan is to convert all streetlights in the City to LED technology.

Staff has been working with SCE on the feasibility of converting eligible streetlights to LED using SCE's LS -1 Option E program. Since June 1, 2016, SCE has offered the LS -1 Option E tariff rate which is a turn -key program for local governments to replace aging HPSV "cobra head" streetlights with new, more efficient LED streetlights. This tariff facilitates streetlight replacements with local government concurrence and authorization after which SCE manages the implementation from start to finish. Under this program, the City does not pay an upfront cost for the conversion of existing HPSV "cobra -head" fixtures to new, more efficient LED streetlights. SCE absorbs the conversion costs using an incentive program offered by the California Public Utilities Commission (CPUC). Under the program, capital costs are amortized through energy savings over a 20 -year period with zero interest.

During additional discussions with SCE, Staff was made aware that the LS -1 Option E program applies only to the conversion of "cobra -head" lights and not decorative style lights. The LS -1 lights with the decorative Mission Bell Tight fixture are located in medians in all arterial streets of the City. The City is eligible to convert 2,922 "cobra head style" SCE owned lights in Placentia to LED under the LS -1 Option E Program. SCE has agreed to upgrade the decorative Mission Bell lights to LED slowly over time on an individual basis when the existing HPSV light bulbs require replacement.

The LS -1 Option E program requires the City to enter into an agreement with SCE for the conversion. Once the agreement is executed, the City will be placed into a queue while other LS -1 Option E agreements are finalized on a first -come -first served basis. Representatives from SCE have indicated that the current queue is approximately six months until project implementation. During implementation, SCE teams will work during normal business hours for about four weeks to complete the project. Once the project is completed, SCE will begin the process of changing mapping and billing records which often takes several months to complete.

SCE will credit Placentia's streetlight billing back to the date of project completion to ensure savings are provided from the time the project was completed.

City Council Agenda
July 25, 2023

Page 3 of 4 ends

SCE conducted a rate analysis utilizing current rates and calculated that after implementation, the City Placentia will save $117,817 annually on the City's street lighting energy bill from SCE.

After the 20 -year repayment, SCE's calculations indicated that the City would realize a savings of approximately $171,269 per year, at the current energy unit rate, due to reduced energy consumption. This savings is realized because of the reduced energy demands of LEDs fixture versus the existing HPSV fixtures.

Over 310,000 lights have been replaced by SCE over the last several years in communities across Southern California. The new LED fixtures provide superior optics compared to the older generation HPSV lights, are dark sky compliant, and more effectively place light on the street surface with less light intrusion to residents. The lights also improve `visual acuity," allowing drivers, pedestrians, and cyclists to see more clearly and with more detail during the evening hours, providing a safer night environment for our residents. SCE will utilize a standard wattage ratio to match existing lights and conditions on our streets and Staff suggests adopting the standard warm color temperature of 3,000 kelvin across Placentia.

Additionally, SCE has offered the opportunity for the City of Placentia to participate in a Smart Community Technology Attachment (SCTA) demonstration/pilot effort. The pilot is being offered to a limited and defined number of communities to ensure that SCE and the included communities can feel comfortable that attachments on SCE streetlights for SCTA devices can be accomplished safely, and in a way that does not hinder the provision of street lighting or utility services.

Placentia has been included in this pilot program offering and will be allowed to work with SCE to place customer owned SCTA devices on a limited number of poles (number to be determined) but likely not to exceed 10% of the standalone streetlights in the community. Devices will only be allowed on stand-alone streetlights — not on any infrastructure that is supporting or directly tied to distribution infrastructure (wood distribution poles carrying electricity to other customers as an example). The SCTA devices will be powered through a connection to the SCE streetlight and SCE will share the size, weight, and wind -loading requirements for devices to be placed and each device will be placed on either the WTR or TAP rate to account for the energy used and placement of the device. SCE will approve the sites for each device to ensure that the SCTA devices do not replace or interfere with existing SCE devices utilized to control distribution or facilitate metering systems. The devices will be the under the ownership, maintenance, and operation of the City. The devices will be placed by a qualified electrical contractor hired by the City with experience in working with street lighting systems.

FISCAL IMPACT:

SCE estimates that during the 20 -year repayment period, the City will save approximately $117,817 annually and $171,269 annually after 20 years. Over the course of the initial 20 years, the City will see a cost reduction of $2,356,340 in current dollars which is net of the embedded recovery mechanism in the LS -1 Option E tariff. • Total savings over 20 years — $3,425,380

City Council Agenda
July 25, 2023

Page 4 of 4 ends

• Total embedded recovery mechanism collection over the initial 20 years - $1,069,040 • Total net savings after recovery mechanism - $2,356,340 Prepared by:

Elsa Y. Robinson
Senior Management Analyst
Reviewe all a p proved:

Luis Estevez
Reviewed and approved:

Jennifef Lampman
Director of Finance
Reviewed and approved:
,1111
Da ien R. Arrura
Deputy City Administrator City Administrator
Attachments:

1. SCE Authorization/Agreement

2. LS -1 Option E Savings Outlook for City of Placentia

3. LS -1 Option E Post 20 Years Savings Outlook for City of Placentia

J CDISON
Southern California Edison Original Cal. PUC Sheet No. 57074-E Rosemead, California (U 338-E) Cancelling Cal. PUC Sheet No.

Sheet 1
SCHEDULE LS -1 OPTION E,

ENERGY EFFICIENCY -LIGHT EMITTING DIODE (LED) FIXTURE REPLACEMENT

RATE AGREEMENT
Form 14-965
(—o be insertec by uti
Advice 3241-E
ity
Decision 14-10-046
1P8
ssuec oy (—o be insertec oy Cal. PUC)
R.O. Nichols Date Filed Jun 30, 2015
Senior Vice President Effective Jun 1, 2016
Resolution

SOUTHERN CALIFORNIA EDISON COMPANY
SCHEDULE LS -1 OPTION E, ENERGY EFFICIENCY -LIGHT EMITTING DIODE (LED)

FIXTURE REPLACEMENT RATE AGREEMENT
This Schedule LS -1 Option E, Energy Efficiency -Light Emitting Diode (LED) Fixture Replacement Rate Agreement (Agreement), effective this day of
(Effective Date), is entered into between Southern California Edison Company (SCE) and , an SCE customer taking service on Schedule LS -1 (Applicant), referred to collectively as "Parties," and individually as "Party." This Agreement provides for SCE, at Applicant's request, to replace the existing street lighting fixtures serving Applicant's premises with Light Emitting Diode (LED) street lighting fixtures to achieve energy efficiency benefits for Applicant, as set forth in Special Condition 14, Option E, Energy Efficiency -Light Emitting Diode (LED) Fixture Replacement, of Schedule LS -1.

The Parties agree as follows:

1. LED FIXTURES
SCE shall install, own, operate, and maintain LED Fixtures for Applicant as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. The LED Fixtures provided hereunder shall at all times remain the property of SCE.

2. LED FIXTURE REPLACEMENT COSTS

2.1 The replacement costs of the LED Fixtures provided hereunder shall be borne by Applicant.

2.2 Applicant shall pay the charge for the LED Fixtures Replacement rate, which includes an Energy Efficiency Premium Charge (EEPC) and a Base LED Charge, under Option E of Schedule LS -1. Applicant elects Option E in lieu of an upfront, one-time payment of the replacement costs.

2.3 SCE does not guarantee that any energy or bill savings will accrue to Applicant as a result of the LED Fixture replacements.

3. COMMENCEMENT OF SERVICE
The Parties agree that SCE has the right to charge Applicant, and Applicant has an obligation to pay SCE, for the charges set forth in Schedule LS -1, Option E, commencing on the date SCE begins serving the LED Fixtures installed pursuant to this Agreement.

4. TERM AND TERMINATION

4.1 This Agreement shall be effective as of the Effective Date and shall continue for a term of twenty (20) years from the commencement of service as specified in Section 3 above (Term).

4.2 Applicant may terminate this Agreement at any time during the Term upon a thirty (30) - day advance written notice, provided that Applicant, prior to or within the 30 -day advance notice period, assigns the Agreement to any New Party In (NPI) that owns, rents or leases the premises served by the street lighting fixtures replaced under this Agreement and will take service under Option E of Schedule LS -1 effective as of the date of termination; otherwise, Applicant shall pay a one-time termination charge equal to the present value of the balance of the EEPC of Option E over the remaining Term. The present value is determined based on SCE's authorized rate of return on rate base, or discounted rate of

7.90%.

Form 14-965
06/2016
1 SOUTHERN CALIFORNIA EDISON COMPANY
SCHEDULE LS -1 OPTION E, ENERGY EFFICIENCY -LIGHT EMITTING DIODE (LED)

FIXTURE REPLACEMENT RATE AGREEMENT

5. AMENDMENTS; ASSIGNMENTS

5.1 Any changes or amendments to this Agreement must be in writing and must be executed by the Applicant and SCE and, if required, be approved by the California Public Utilities Commission (Commission).

5.2 Applicant shall not assign this Agreement without the prior written consent of SCE; provided, however, that Applicant may assign the Agreement pursuant to the terms and conditions of Section 4.2 above, and the NPI must assume all rights and obligations under this Agreement for the remaining Term. Any assignment and assumption shall be in a form acceptable to SCE.

6. NOTICE
Any notice either Applicant or SCE may wish to provide the other regarding this Agreement must be in writing. Such notice must be either hand -delivered or sent by U.S. certified or registered mail, postage prepaid, to the person designated to receive notice for the other Party below, or to such other address as either may designate by written notice. Notices delivered by hand shall be deemed effective when delivered. Notices delivered by mail shall be deemed effective when received, as acknowledged by the receipt of the certified or registered mailing.

Applicant: SCE:
(Name)
(Title)
(Address)
(City, State, Zip)

7. NONWAIVER
Business Customer Division
Southern California Edison Company
2244 Walnut Grove Avenue
Rosemead, CA 91770
The failure of either Party to enforce any of the terms and conditions or to exercise any right or privilege in this Agreement shall not be construed as a waiver of any such term and conditions or rights or privileges, and the same shall continue and remain enforce and effect as if no such failure to enforce or exercise had occurred.

8. SEVERABILITY
In the event that any of the provisions, or portions thereof, of this Agreement are held to be unenforceable or invalid by the Commission, or any court of competent jurisdiction, the validity and enforceability of the remaining provisions or any portion thereof shall not be affected.

9. APPLICABLE LAWS, RULES, AND REGULATIONS
This Agreement shall be subject to, and interpreted under the laws, rules, decisions and regulations of the State of California, without regard to its conflict of laws principles, the Commission, and SCE's Commission -approved tariffs.

Form 14-965
06/2016
2 SOUTHERN CALIFORNIA EDISON COMPANY
SCHEDULE LS -1 OPTION E, ENERGY EFFICIENCY -LIGHT EMITTING DIODE (LED)

FIXTURE REPLACEMENT RATE AGREEMENT

10. CALIFORNIA PUBLIC UTILITIES COMMISSION JURISDICTION

10.1 This is a filed form tariff agreement authorized by the Commission for use by SCE. No officer, inspector, solicitor, agent or employee of SCE has any authority to waive, alter, or amend any part of this Agreement except as provided herein or authorized by the Commission. This Agreement is to be used in conjunction with Schedule LS -1 and supplements the terms and conditions of the Applicant's electric service under Schedule LS -1.

10.2 This Agreement shall at all times be subject to such changes or modifications by the Commission as said Commission may, from time to time, direct in the exercise of its jurisdiction.

10.3 Notwithstanding any other provisions of this Agreement, SCE has the right to unilaterally file with the Commission, pursuant to the Commission's rules and regulations, an application for change in rates, charges, classification, service, or rule or any agreement relating thereto.

11. ENTIRE AGREEMENT
This Agreement, including SCE's Commission -approved tariffs, constitutes the complete agreement and understanding between the Applicant and SCE regarding the LED Fixtures replacement costs.

Prior agreements, representations, understandings, whether expressed or implied, and communications, oral or written, between the Applicant and SCE shall not be construed to be a part of this Agreement.

12. AUTHORIZATION SIGNATURE
In witness whereof, the Parties hereto have caused this Agreement to be signed by their duly authorized representatives.

APPLICANT
BY:

NAME:

TITLE:

DATE SIGNED:

SOUTHERN CALIFORNIA EDISON COMPANY
BY:

NAME:

TITLE:

DATE SIGNED:

Form 14-965
06/2016
3 SOUTHERN CALIFORNIA EDISON COMPANY
EXHIBIT "A"
SCHEDULE LS -1 OPTION E,

ENERGY EFFICIENCY -LIGHT EMITTING DIODE (LED) FIXTURE REPLACEMENT

APPLICANT
CUSTOMER ACCOUNT NO.

SERVICE ACCOUNT NO.
(Additional account numbers/addresses may be attached hereto.)

SERVICE ADDRESS

APPLICANT REQUESTED READY TO SERVE DATE
ASAP

SCE READY TO SERVE DATE
DESCRIPTION OF LED FIXTURES/SCOPE OF WORK: SPECIFY HOW MANY STREET LIGHTING

FIXTURE REPLACEMENTS ARE BEING REQUESTED AND AGREED TO UNDER THIS AGREEMENT AND OTHER RELEVANT DETAILS.

W.O. No(s):

Form 14-965
06/2016
4 LS -1 Option E
Background
• LS -1 Option E encourages local governments and street lighting customers to authorize SCE to replace aging utility owned street lights with new LED fixtures. • There is no up -front cost customers and SCE manages the project from start to finish. Current wait time is approximately seven months prior to commencing installation. • Fixture replacements are conducted quickly and safely, with virtually no disruption to local residents. There are no required outages and crews can work curbside safely. In fact, most people don't even know SCE has replaced fixtures on their block until they notice the new street lighting. There are currently more than 310,000 streetlights that have been replaced under this program throughout SCE's service territory.
• The new LED street lights utilize less energy and contribute significantly to the reduction of your community's carbon footprint in addition to lowering cost and energy consumption.

Technology
• SCE utilizes GE Evolve Roadway Fixtures as the LED replacement technology. The fixtures are reliable, dark sky compliant, and robust in a variety of weather conditions. These lights provide vastly improved "visual acuity", leading to increased night-time visibility and a safer environment for motorists, cyclists, and pedestrians during evening hours. • The process of implementation is initiated once SCE receives the signed LS -1 Option E authorization and the jurisdiction confirms streetlight preferences (i.e. Warmer 3,000k or a mix of 3000k temperature in residential areas and 4,000k temperatures on main streets and arterials). Once color preference has been confirmed, SCE will order material and begin installation within about seven months.
• Life expectancy for the new technology is expected to be between 12-20 years. The streetlights will be replaced as needed by SCE as part of its routine streetlight maintenance program in the future.

Cost Recovery
• LS -1 Option E includes a recovery mechanism embedded within the tariff, which recovers the cost of the initial installation and materials over 20 years. Customers see an immediate reduction in street lighting costs after implementation on their energy bill and that savings grows after the initial 20 years. There is no up -front cost required and no interest associated with the recovery mechanism. SCE is happy to provide a savings outlook specific to your community.
• Savings are applied as soon as replacement efforts are completed. SCE credits an account from the date of completion, so that regardless of any billing implementation delays, the jurisdiction will still benefit.

For additional information or to set up a presentation, please contact SCE's Streetlight Projects Manager, John King at;[email protected].

CONFIDENTIAL AND/OR PROPRIETARY INFORMATION OF SOUTHERN CALIFORNIA EDISON AND/OR ITS CUSTOMERS OR VENDORS. PUBLIC DISCLOSURE IS RESTRICTED.

CUSTOMER NAME PLACENTIA, CITY OF
Customer Number: 1004258509
HPSV Lamp
Month
Wattage &
y kWh
LED Equivalent
Wattage & Monthly
kWh
Estimated Annual
kWh Reduction
Lamp Count
Estimated
High Pressure
Sodium Vapor
(HPSV)
Annual Costs
Estimated
Light Emitting Diode
(LED)
Annual Costs
Estimated Annual
Savings
50 Watt

20.0 kWh
22 Watt

7.8 kWh
150
1 $170
$150
$20
70 Watt

28.6 kWh
29 Watt

9.5 kWh
523,997
2,282
$433,580
$362,838
$70,742
100 Watt

40.4 kWh
37 Watt

12.9 kWh
84,041
255
$56,100
$43,095
$13,005
150 Watt

66.6 kWh
59 Watt

19.8 kWh
140,920
251
$73,041
$48,945
$24,096
200 Watt

84.9 kWh
76 Watt

26.7 kWh
88,652
127
$43,307
$27,940
$15,367
250 Watt
108.0 kWh
121 Watt

42.3 kWh
1,575
2 $800
$536
$264
310 Watt
132.1 kWh
130 Watt

44.0 kWh
0 0
$0
$0
$0
400 Watt
167.3 kWh
160 Watt

54.3 kWh
5,430
4 $2,192
$1,272
$920
Total
844,765
2,922
$609,190
$484,776
$124,414
Note: The LS -1 Tariffs lists LED Wattages (including driver loss) in 5 watt increments. Monthly energy use is the mid -point range.

This analysis is only a 12 month estimate and the results presented are based on HPSV Lamp Wattage and counts above as of October 2022, LED wattage conversion lamps available at this time, and October 1, 2022 rates. Results are rounded. This analysis excludes the following when applicable: Tap Device Charge, State Tax, Utility Users Tax, and Generation Municipal Surcharge. The analysis does not include costs associated with Incandescent, Mercury Vapor, Low Pressure Sodium Vapor, Metal Halide, or already existing LED Lamps. Actual costs may vary due to factors including but not limited to, rate changes, factor changes, wattage conversion changes, excluded cost components.

This analysis is provided to help you evaluate your current Southern California Edison (SCE) bill and/or compare your projected bills to other SCE rate options. These results are based on your past usage and/or assumptions about your energy usage and cannot be guaranteed by SCE. This rate analysis may not reflect all of the rate options that are available to you as an SCE customer.

Your actual bills will vary from this analysis due to changes to your actual usage and assumptions such as operating hours, the equipment you use, kVAR charges, weather patterns, service voltage, firm service levels, taxes, and added facilities charges. Moreover, the rate options used in this analysis are subject to change by the California Public Utilities Commission (CPUC), which would also alter the outcome of this analysis.

If your current rate schedule becomes unavailable — either by action of the CPUC or because you are no longer eligible to be placed on the rate — you will be notified of your rate options. If you do not select a different applicable rate option at that time, you will be placed on a default rate schedule.

SCE, Confidential
Placentia HPSV Database 20230712.xlsx
7/12/2023

CONFIDENTIAL AND/OR PROPRIETARY INFORMATION OF SOUTHERN CALIFORNIA EDISON AND/OR ITS CUSTOMERS OR VENDORS. PUBLIC DISCLOSURE IS RESTRICTED.

CUSTOMER NAME PLACENTIA, CITY OF
Customer Number: 1004258509
Lamp Wattage
Lamp Count
EEP Per Month*
Estimated Monthly
Savings
50 Watt
1 $1.42
$1
70 Watt
2,282
$1.48
$3,377
100 Watt
255
$1.55
$395
150 Watt
251
$1.67
$419
200 Watt
127
$1.93
$245
250 Watt
2 $2.26
$5
400 Watt
4 $2.88
$12
Total
2,922
$4,454
Estimated Additional Monthly Savings After 20 Years:

Estimated Additional Annual Savings After 20 Years:

Estimated Annual Savings During 20 Year Repayment:

Estimated Annual Savings Post 20 Repayment:
$4,454
$53,452
$117,817
$171,269
*EEP (Energy Energy Efficiency Premium) is based on rate factors effective 10/1/2022 This analysis is provided to help you evaluate your current Southern California Edison (SCE) bill and/or compare your projected bills to other SCE rate options. These results are based on your past usage and/or assumptions about your energy usage and cannot be guaranteed by SCE. This rate analysis may not reflect all of the rate options that are available to you as an SCE customer. Your actual bills will vary from this analysis due to changes to your actual usage and assumptions such as operating hours, the equipment you use, kVAR charges, weather patterns, service voltage, firm service levels, taxes, and added facilities charges. Moreover, the rate options used in this analysis are subject to change by the California Public Utilities Commission (CPUC), which would also alter the outcome of this analysis.

SCE, Confidential
Post EEP Template_04.2022.xlsx 5/31/2023

Placentia City Council

AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR/ PUBLIC SERVICES AND INFRASTRUCTURE DATE: JULY 25, 2023
SUBJECT: ANNUAL SOLID WASTE HANDLING SERVICES RATE ADJUSTMENT AND RELATED RESOLUTIONS FOR FISCAL YEAR 2023-24
FISCAL
IMPACT: NONE
SUMMARY:

In 2010, the City entered into a Franchise Agreement ("Agreement") with Republic Waste Services of Southern California, LLC ("Republic") for solid waste collection services. Per the existing Agreement, solid waste rates are to be reviewed annually to determine if any adjustments are warranted based on changes in the Consumer Price Index ("CPI"). Staff and representatives from Republic discuss each year potential adjustments to solid waste rates paid by residents and businesses. The last residential and commercial rate adjustment took effect on July 1, 2022.

On March 13, 2023, Staff presented the proposed annual rate increase to the City Council Sewer, Refuse and Recycling Ad -Hoc Committee who reviewed the rate adjustment analysis and recommended that the rates be presented to the full City Council for its consideration. The required 45 -day notice under Prop 218 was mailed to 11,710 record property owners of single- family residence parcels in the City. The notice informed property owners about the proposed rate increases, the scheduled public hearing, and procedures for submitting a written protest (Attachment 5).

This action recommends that the City Council conduct a public hearing to consider a resolution approving the adjusted Solid Waste Handling Services Rates for Fiscal Year ("FY") 2023-24, to be effective on July 1, 2023; authorize the placement of revised residential rates on the County of Orange tax roll for FY 2023-24; and approve Amendment No. 14 to the Agreement.

RECOMMENDATION
It is recommended that the City Council take the following actions:

1. Open the Public Hearing concerning the Solid Waste Handling Services, Rate Adjustment and related resolutions for Fiscal Year 2023-24; and

2. Receive the Staff Report, consider all public testimony, ask questions of Staff; and

2.a.

July 25, 2023

City Council Agenda
July 25, 2023

Page 2 of 5 ends

3. Close the Public Hearing and direct the City Clerk to tabulate the written protests and report the results of the tabulation to the City Council; and

4. Adopt Resolution No. R-2023-64, a Resolution of the City Council of the City of Placentia, California, approving the Amended Fee Schedule for Solid Waste Handling Services for Fiscal Year 2023-24; and

5. Adopt Resolution No. R-2023-65, a Resolution of the City Council of the City of Placentia, California, authorizing and determining residential solid waste handling service charges and directing placement thereof on the Orange County property tax rolls for Fiscal Year 2023-24; and

6. Approve Amendment No. 14 to the Amended, Revised and Restated Agreement for Solid Waste Handling Services between the City of Placentia and Republic Waste Services of Southern California, LLC; and

7. Authorize the City Administrator to execute all the necessary documents, in a form approved by the City Attorney.

STRATEGIC PLANNING STATEMENT
There is no specific strategic planning statement or goal associated with this agenda item.

DISCUSSION:

On July 20, 2010, the City entered into an Agreement with Republic for solid waste and recycling services. Per Section 24.3 of the Agreement, Republic is entitled to request a general annual rate adjustment to account for inflation each year. The agreed upon methodology for making this adjustment is determined by the CPI for the Los Angeles County Area as stated in Section 24.3 of the Agreement. Republic can adjust the rates in July of each year based upon the change in CPI for all Urban Consumers for the 12 -month period ending January 31 of each year. Staff and representatives from Republic confer each year to discuss potential adjustments to solid waste rates paid by residents and businesses. The last residential and commercial rate adjustment took place on July 1, 2022. Per the terms of the agreement, the proposed adjustment to residential and commercial rates would be effective July 1, 2023.

ALTERNATIVE OPTIONS:

Proposed Rates for FY 2023-24
The proposed refuse rates for Fiscal Year ("FY") 2023-24 (Attachment 4) include rate adjustments based upon the following:
1) Annual Rate Adjustment per CPI per Section 24.3 of the Agreement 2) Increase in the Orange County Landfill Tipping Fees per Section 24.5 of the Agreement

City Council Agenda
July 25, 2023

Page 3 of 5 ends

Annual Rate Adjustment per CPI for January 2023
In accordance with the City's current waste hauling Franchise Agreement with Republic, the company is entitled to request a general annual rate adjustment to account for inflation. The agreed upon methodology for making this adjustment is determined by the CPI for Los Angeles County -Orange County Area as stated in Section 24.3 of the Agreement. Republic can adjust the rates in July of each year based upon the change in CPI for all Urban Consumers for the 12 -month period ending January 31 of each year. The change in CPI for the most recent 12 -month period was 5.77%.

Orange County Landfill Tipping Fees
Another component of the rate includes landfill "tipping fees", which are passed through directly to the customer. Beginning in 2010, the County of Orange ("County") increased the landfill gate tipping fees from $22.00 per ton to $31.37 per ton. Per the Waste Disposal Agreement with the County of Orange, the county disposal fee is adjusted each July 1 according to the change in CPI— All Urban Consumers, All Cities for the 12 -month period ending October 31 of each year.

The change in CPI for the most recent 12 -month period was 6.2%. In 2022, the landfill gate tipping fees were increased again to $38.34 per ton. For FY 2023-24, the County will increase the fee to $41.31, which represents a 7.75% increase from the FY 2022-23 fees.

Proposed FY 2023-24 Rates
The following two (2) tables provide a summary and breakdown of the proposed single-family residential waste rates for FY 2023-24.

Proposed Residential Waste Rate Summary — FY 2023-24
Residential Rate
Single -Family (Monthly)
Current Rate
$33.47
Proposed Rate
$37.85
Rate Change
$4.38/month
Single -Family (Annual)
$401.54
$454.20
$52.96/year
Single -Family Residential Rate Breakdown — FY 2023-24
Rate Component
Monthly Amount
Current Base Service Fee
$25.42
Green Waste Processing Fee
$2.25
CPI Adjustment of 7%
$1.94
Current Landfill Disposal Fee
$3.38
Landfill Disposal Fee Adjustment of 6.2%
$0.21
City Refuse & Recycling Coordinator Fee
$0.28
Total Proposed Rate
$33.47*
*Rounded to nearest hundredth
The following two (2) tables provide a summary and breakdown of the proposed commercial waste rates for FY 2023-24. This table only reflects the most utilized rates for discussion purposes. Attachment 4 includes the full rate schedule for both residential and commercial refuse services.

City Council Agenda
July 25, 2023

Page 4 of 5 ends

Proposed Commercial Waste Rates Summary — FY 2023-24
Commercial Rate
Current Rate
Proposed Rate
Rate Change
3 -Yard Trash Bin
$198.16
$210.19
$12.03/month
3 -Yard Recycling Bin
2 -Yard Organics Bin
$169.68
$179.50
$163.98
$9.82/month
$9.33/month
$154.65
Proposed Commercial Waste Rate Breakdown - FY 2023-24
Rate Component
Commercial
Rate
Current
Base
Service
Fee
CPI
Adjustment
of 7%
Current
Landfill
Disposal
Fee
Landfill
Disposal
Fee
Adjustment
of 6.2%
Organics
Recycling
Component
Adjustment
of 0%
City Refuse
& Recycling
Coordinator
Fee
Total
Proposed
Rate
3 -Yard
Trash Bin
$157.19
$11.00
$27.06
$1.69
$0.00
$1.22
$198.16
3 -Yard
Recycling
Bin
$157.44
$11.02
N/A
N/A
N/A
$1.22
$169.68
2 -Yard
Organics
Bin
$125.66
$8.80
$18.09
$1.13
$0.00
$0.97
$154.65
Proposition 218 Procedures
In addition, to the provisions established in the Franchise Agreement, the City's ability to adjust rates is governed by Proposition 218. In 1996, California voters approved Proposition 218 which requires a specific process for cities to impose or increase certain types of fees. The provisions of Proposition 218 set forth in Article XIII D of the California Constitution provides that certain types of "Property Related Fees" are subject to a "majority protest" process.

The provisions of Proposition 218 set criteria for property -related fees for refuse, water, and sewer services. The fees must be set so that:
• The revenues generated by the fee do not exceed the cost of service. • No property owner's fee exceeds his/her proportionate share of the costs. • The City does not impose a property -related fee for a service that is not available to the property owner.

Under Proposition 218, the City's refuse collection fees are considered "Property Related Fees", since the fees are paid by property owners via the property tax roll. In other cities, refuse collection fees are either billed directly to each customer by the waste hauler or they are collected as part of the water utility bill. Proposition 218, and subsequent legislation AB 1260, defines the process for establishing or adjusting property -based fees. The process requires a notice of the proposed fee be sent to all property owners in the City and 45 days after the notice is sent, a public hearing be conducted by the City Council. During the 45 -day period and until

City Council Agenda
July 25, 2023

Page 5 of 5 ends

the close of the public hearing, a property owner may protest the fee by submitting a written protest. If more than 50% (fifty percent) of the property owners of record in the City protest the fee, the City Council would be prohibited from enacting the fee change.

On June 9, 2023, the required 45 -day notice was mailed to 13,020 record property owners of parcels in the City. The notice informed property owners about the proposed rate increases, the public hearing, and procedures for submitting a written protest (Attachment 5). As of July 20, 2023, the City Clerk had received 3 written protests. A total of 6,511 protests must be received to constitute a majority. If there is no majority protest vote, Staff is recommending that City Council adopt the attached Resolutions and Amendment to the Franchise Agreement if no majority protest vote exists.

FISCAL IMPACT:

There is no General Fund fiscal impact associated with the requested action. The cost for providing solid waste services to the City's residents and businesses are covered by the customer rates established by the City's franchised hauler and paid by those receiving the services.

Prepared by: Reviewed and approved:

Elsa Robinson
Senior Management Analyst
Reviewed and approved:

Damien R. Arrula
City Administrator
Luis Estevez
Deputy City Administrator
Attachments:

1. Resolution No. R-2023-64 - Approving Solid Waste Collection Rates for FY 2023-24

2. Resolution No. R-2023-65 - Authorizing Residential Billing on Orange County Tax Roll

3. Amendment No. 14 to Amended, Revised, and Restated Agreement for Solid Waste Handling Services

4. Proposed FY 2023-24 Solid Waste Collection Rate Schedule

5. Proposition 218 Notice of Public Hearing

6. Presentation — Solid Waste Amendment and Rate Increase

RESOLUTION NO. R-2023-64

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA, APPROVING THE AMENDED

FEE SCHEDULE FOR SOLID WASTE HANDLING
SERVICES FOR FISCAL YEAR 2023-24
A. Recitals
(i). The Legislature of the State of California, by enactment of the California Integrated Waste Management Act of 1989 ("AB 939"), has declared that it is in the public interest to authorize and require local agencies to make adequate provision for the disposal of all solid waste within their jurisdictions. (ii). Pursuant to California Public Resources Code §40059 (a)(1), the City Council of the City of Placentia ("City Council") has determined that the public health, safety, and welfare require that an exclusive franchise agreement be awarded to qualified solid waste enterprise for solid waste handling services within the City of Placentia ("City").
(iv). City and Contractor are mindful of the provisions of the laws governing the safe collection, transport, recycling, and disposal of solid waste, including AB 341, AB 939, AB 1826, AB 1594, SB 1383, the Resource Conservation and Recovery Act ("RCRA"), and the Comprehensive Environmental Response, Compensation, and Liability Act ("CERCLA"), all as may be amended from time to time hereinafter (v). City desires, among other things, to ensure adequate landfill space remains available to meet the public's need for the safe handling and disposal of solid waste, and further desires to ensure its citizens do not incur undue costs in safely disposing of solid waste and has entered into that certain waste disposal agreement by and among various Orange County cities, including City, and the County of Orange, relating to the use of County landfills for the disposal of solid waste. Contractor has proposed to provide such services and take such actions as are necessary or desirable to ensure City complies with its obligations pursuant to the County Agreement, as the same may be amended from time to time hereinafter.
(vi). On June 9, 2023, The City mailed the Notice to a total of 11,710 record property owners of parcels to which the proposed rates for single-family residential solid waste collection services would apply, informing them of the July 25, 2023, public hearing.
(viii). On July 25, 2023, the City Clerk informed the City Council that 3 valid written protests were received prior to the public hearing. (ix). On July 25, 2023, the City Council conducted a public hearing and received 3 valid written protests prior to the closing of the public hearing.

Resolution R-2023-64 ATTACHMENT 1

Page 1 of 3 ends

(x). The total number of valid written protests was 3, which is less than 50 percent of the total number of valid written protests that could legally be presented. (xi). After hearing public testimony, the City Council considered whether to establish potential rate increases for residential and commercial solid waste collection services.
(xii). Based upon the testimony provided at the public hearing, the City Council hereby establishes the solid waste handling service charges for residential and commercial services commencing on July 1, 2023, as set forth in "Exhibit A," attached hereto and incorporated by this reference as though fully set forth herein.

B. Resolution

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., above.

2. Solid waste handling service charges for residential and commercial services commencing on July 1, 2023, as set forth in "Exhibit A," attached hereto and incorporated by this reference as though fully set forth herein.

APPROVED and ADOPTED this 25" day of July 2023
Ward L. Smith, Mayor
ATTEST:

Robert S. McKinnell, City Clerk
Resolution R-2023-64 ATTACHMENT 1

Page 2 of 3 ends

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 25TH day of July 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Resolution R-2023-64 ATTACHMENT 1

Page 3 of 3 ends

EXHIBIT A
Placentia Rate Adjustments Calculation (Effective July 1, 2023) Resolution R-2022-53 ATTACHMENT 1
Exhibit A

Page 1 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Residential Rates
Single Family
Additional Containers
Black "Trash" Container
Brown "Yard Waste" Container
Green "Recycling" Container
Residential Special Services
Residential Roll -Out Service
Extra Dump - All 3 Containers
Exchange of All 3 Containers
Container Replacement - Misuse
Residential Bulky -Item Pick-ups
Additional Pick-ups over 3x p/Year
Charge for each item over 10
Additional Fee Gas Recovery
Three Yard Containers
3 Days + Dump
Each Additional Day
$ 33.70 $ 3.87 $ 0.29 $ 37.85 $ 33.47 $ 4.38 13.10%
$ 6.83 $ 3.87 N/A $ 10.70 $ 10.05 $ 0.65 6.50%
$ 5.93 N/A N/A $ 5.93 $ 5.61 $ 0.32 5.77%
$ N/A N/A $ - $ - $ 0.00%
$ 14.08 N/A
$ 29.90 N/A
$ 46.24 N/A
$ 81.80 N/A
$ 57.87 N/A
$ 8.26 N/A
$ 57.87 N/A
N/A $ 14.08 $ 13.31 $ 0.77 5.79%
N/A $ 29.90 $ 28.27 $ 1.63 5.77%
N/A $ 46.24 $ 43.72 $ 2.52 5.76%
N/A $ 81.80 $ 77.34 $ 4.46 5.77%
N/A $ 57.87 $ 54.71 $ 3.16 5.77%
N/A $ 8.26 $ 7.81 $ 0.45 5.77%
N/A $ 57.87 $ 54.71 $ 3.16 5.77%
$ 106.98 $ 6.72 N/A $ 113.70 $ 107.38 $ 6.32 5.89%
$ 8.75 N/A N/A $ 8.75 $ 8.27 $ 0.48 5.80%
Commercial Rates
Commercial Barrel (Each)
1 x p/wk (Max of Three) $ 23.77 $ 7.46 $ 0.18 $ 31.40 $ 29.55 $ 1.85 6.26% Each Additional Pick-up Freq.(Max 3 X) $ 23.77 $ 7.46 $ 0.18 $ 31.40 $ 29.55 $ 1.85 6.26% Organic Commercial Barrel (Each)
35G only, 1 x p/wk (Max of Three) $ 23.77 $ 7.46 $ 0.18 $ 31.40 $ 29.55 $ 1.85 6.26% Each Additional Pick-up Freq.(Max 3 X) $ 23.77 $ 7.46 $ 0.16 $ 31.40 $ 29.55 $ 1.85 6.26% Organic Commercial Barrel (Each)
64G only, 1 x p/wk (Max of Three) $ 54.70 N/A $ 0.40 $ 55.11 $ 52.10 $ 3.01 5.78% Each Additional Pick-up Freq.(Max 3 X) $ 54.70 N/A $ 0.40 $ 55.11 $ 52.10 $ 3.01 5.78%

Page 2 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Two Yard Containers
One Pick-up Only
Each Additional Pick-up Freq.(Max 3 X)
Non -Scheduled Pick-up
Three Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Manure Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Compactors
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Four Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Six Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Construction Bin
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
$ 142.22 $ 20.71 $ 1.05 $ 163.98 $ 154.65 $ 9.33 6.03%
$ 74.27 $ 20.61 $ 0.55 $ 95.43 $ 89.86 $ 5.57 6.20%
$ 67.65 $ 4.84 $ 0.50 $ 72.99 $ 68.92 $ 4.07 5.91%
$ 177.90 $ 30.98 $ 1.31 $ 210.19 $ 198.16 $ 12.03 6.07% $ 96.12 $ 30.85 $ 0.71 $ 127.68 $ 120.16 $ 7.52 6.26%
$ 83.17 $ 7.21 $ 0.61 $ 90.99 $ 85.89 $ 5.10 5.94%
$ 177.90 $ 46.49 $ 1.31 $ 225.70 $ 212.56 $ 13.14 6.18% $ 96.12 $ 46.37 $ 0.71 $ 143.20 $ 134.57 $ 8.63 6.42%
$ 83.17 $ 7.20 $ 0.61 $ 90.98 $ 85.87 $ 5.11 5.95%
$ 219.48 $ 76.12 $ 1.62 $ 297.23 $ 279.66 $ 17.57 6.28% $ 137.98 $ 75.97 $ 1.02 $ 214.97 $ 201.91 $ 13.06 6.47% $ 126.39 $ 17.68 $ 0.93 $ 145.00 $ 136.76 $ 8.24 6.02%
$ 195.69 $ 41.71 $ 1.45 $ 238.84 $ 225.06 $ 13.78 6.12% $ 105.74 $ 41.57 $ 0.78 $ 148.09 $ 139.27 $ 8.82 6.33%
$ 91.48 $ 9.70 $ 0.68 $ 101.86 $ 96.11 $ 5.75 5.98%
$ 204.58 $ 61.71 $ 1.51 $ 267.80 $ 252.10 $ 15.70 6.23% $ 110.54 $ 61.56 $ 0.82 $ 172.92 $ 162.39 $ 10.53 6.48% $ 95.66 $ 14.32 $ 0.71 $ 110.69 $ 104.38 $ 6.31 6.04%
$ 231.83 $ 31.56 $ 1.71 $ 265.10 $ 250.06 $ 15.04 6.02% $ 113.17 $ 32.51 $ 0.84 $ 146.52 $ 137.95 $ 8.57 6.21%
$ 83.17 $ 7.59 $ 0.61 $ 91.37 $ 86.24 $ 5.13 5.95%

Page 3 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Temp Three Yard Container - Non Profit
3 Days + Dump
Each Additional Day
Commercial Recycle Containers
Three Yard "Recycle" Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Contaminated Bin (Trash)
$ 103.54 $ 7.63
$ 8.49 $ 0.01
$ 178.18
$ 96.26
$ 83.31
$ 178.18
N/A
N/A
N/A
N/A

0.77 $

0.06 $

1.32 $

0.71 $

0.62 $

1.32 $
111.93 $

8.57 $
179.50 $

96.97 $

83.92 $
179.50 $
105.68 $ 6.25 5.92%

8.10 $ 0.47 5.76%
169.68 $

91.67 $

79.33 $
169.68 $

9.82 5.30

4.59 9.82

5.79%

5.78%

5.79%
Commercial Special Services
Pull Out Service
First Pick-up $ 70.01 N/A N/A $ 70.01 $ 66.19 $ 3.82 5.77% Each Additional Pick up Freq $ 70.01 N/A N/A $ 70.01 $ 66.19 $ 3.82 5.77% Non -Scheduled Pick up $ 70.01 N/A N/A $ 70.01 $ 66.19 $ 3.82 5.77% Surcharge - Sunday Service $ 16.07 N/A N/A $ 16.07 $ 15.19 $ 0.87 5.74% Bin Exchange after One -Time p/Year $ 101.92 N/A N/A $ 101.92 $ 96.36 $ 5.56 5.77% Redelivery of Bin(s) - Non Payment $ 103.34 N/A N/A $ 103.34 $ 97.70 $ 5.64 5.77% Locking Latch Bins
Set -Up Cost $ 122.65 N/A N/A $ 122.65 $ 115.96 $ 6.70 5.77% Monthly Maintenance Fee P/tip Freq. $ 2.73 N/A N/A $ 2.73 $ 2.58 $ 0.15 5.82% Special Access / Code or Key Fee $ 13.59 N/A N/A $ 13.59 $ 12.85 $ 0.74 5.76% Container Steam Cleaning after 1x/Year $ 130.91 N/A N/A $ 130.91 $ 123.77 $ 7.15 5.77% Clean-Up/Disposal "Over the Top" $ 47.58 N/A N/A $ 47.58 $ 44.98 $ 2.59 5.76%

Page 4 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Commercial Bulky -Item Pick -u DS
Basic Charge - Two Items
Charge for each item over Two
Additional Fee Gas Recovery
Tilt Hopper Monthly Rental
Three Yard Bin Monthly Rental
Industrial Rates for Roll -Off Services
Permanent Services
15 -Yard Demo Container
15 -Yard Demo Container - Clean Inerts
30 -Yard Drop Off Container
30 -Yard Container - Green Waste
40 -Yard Compactor
Temporary Services
15 -Yard Demo Container
15 -Yard Demo Container - Clean Inerts
30 -Yard Drop Off Container
30 -Yard Container - Green Waste
Overweight Surcharge p/ton
(Actual weight over 8 tons/load)
Trash Loads
Clean Inerts
Clean Green Waste
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs
Coordinator Fee

57.87 8.26

57.87 53.00

67.95 N/A
N/A
N/A
N/A
N/A
$ 470.15 $ 257.04 $
$ 428.76 N/A $
$ 444.49 $ 214.30 $
$ 617.90 N/A $
$ 558.42 $ 299.90 $
N/A
$ 480.16 $ 257.06 $
$ 442.82 N/A $
$ 466.96 $ 214.33 $
$ 631.97 N/A $
$ 22.84 $
$ 42.18
$ 55.22

42.75 $
N/A $
N/A $
N/A
N/A
N/A
N/A
N/A
Adjusted Rate Current Rate Change % Change
$ 57.87 $ 54.71 $ 3.16 5.77%
$ 8.26 $ 7.81 $ 0.45 5.76%
$ 57.87 $ 54.71 $ 3.16 5.77%
$ 53.00 $ 50.11 $ 2.89 5.77%
$ 67.95 $ 64.24 $ 3.70 5.77%

3.47 $ 730.67 $ 686.28 $ 44.38 6.47%

3.17 $ 431.93 $ 408.31 $ 23.62 5.79%

3.29 $ 662.08 $ 622.18 $ 39.90 6.41%

4.57 $ 622.47 $ 588.42 $ 34.05 5.79%

4.13 $ 862.44 $ 810.12 $ 52.33 6.46%

3.55 $ 740.77 $ 695.83 $ 44.94 6.46%

3.27 $ 446.09 $ 421.69 $ 24.40 5.79%

3.45 $ 684.74 $ 643.60 $ 41.14 6.39%

4.67 $ 636.64 $ 601.82 $ 34.82 5.79%

0.17 $

0.31 $

0.41 $

65.75 $

42.49 $

55.63 $

61.43 $

40.17 $

52.58 $

4.33 2.33

15.46 7.04%

5.79%

38.50%

Page 5 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Industrial Special Services
Saturday Service - Per Pull $ 43.13 N/A N/A $ 43.13 $ 40.78 $ 2.36 5.78% Mandatory Signature Required - Per Pull $ 6.80 N/A N/A $ 6.80 $ 6.43 $ 0.37 5.76% Additional Days Temp RIO Per Day $ 16.51 N/A N/A $ 16.51 $ 15.61 $ 0.90 5.76% Stand -By Hourly Rate $ 103.34 N/A N/A $ 103.34 $ 97.70 $ 5.64 5.77% Relocation/Trip Charge/Dead Run $ 67.95 N/A N/A $ 67.95 $ 64.24 $ 3.70 5.77% Packer "Turn -A -Round" Surcharge Per Pull $ 13.59 N/A N/A $ 13.59 $ 12.85 $ 0.74 5.76% Heavy -Duty Truck Service - Per Pull $ 475.68 N/A N/A $ 475.68 $ 449.73 $ 25.95 5.77% R/O Container Steam Cleaning after 1x/Year $ 135.92 N/A N/A $ 135.92 $ 128.50 $ 7.42 5.77% Storage Container Rental / Delivery $ 107.37 N/A N/A $ 107.37 $ 101.51 $ 5.86 5.77% Storage Container Return $10.00 + Per/Mile $ 1.49 N/A N/A $ 1.49 $ 1.41 $ 0.08 5.59%

July 1, 2023 ADJUSTED RATES
301.209 Local CPI -U (12 Months Annual 20221
318.591 Local CPI -U [12 Months Annual 2023]
Local CPI -U Change [Adjustment in (B)]

0.00%
Organics Sector Wide PI
$38.34 Orange County Gate Fee July 2022
$41.31 Orange County Gate Fee July 2023
Orange County Gate Fee Change [Adjustment in (6$

RESIDENTIAL

CITY OF PLACENTIA
EXHIBIT "A" BACK-UP
Jan 2023 over Jan 2022 Annual CPI, using Los Angeles- Long Beach -Anaheim (A) + (B) + (C) = (D) (E) + (F) _ (5) + (H) (I)
Service Fee Green Waste CPI Adi. Adjusted Orange Co. Landfill Adjusted Solid Waste 8 Recycling Total Rate Processing Rate Service Fee Landfill Adjustment Landfill Cost Svcs. Coordinator ((D)+(G)+(H)1 ((A)+(B)] [(F)+(G)] Fee
Single Family $ 29.61 $2.25 $ 1.84 $ 33.70 $ 3.59 $ 0.28 $ 3.87 $ Additional Containers
Black 'Trash" Container $ 6.46 $ 0.37 $ 6.83 $ 3.59 $ 0.28 $ 3.87 Brown "Yard Waste" Container $ 5.61 $ 0.32 $ 5.93 n/a
Green "Recycling" Container $ - $ - $ - n/a
Residential Special Services
Residential Roll -Out Service $ 13.31 $ 0.77 $ 14.08 nla Extra Dump - All 3 Containers $ 28.27 $ 1.63 $ 29.90 nla Exchange of All 3 Containers $ 43.72 $ 2.52 $ 46.24 nla Container Replacement - Misuse $ 77.34 $ 4.46 $ 81.80 nla Residential Bulky -Item Pick-ups
Additional Pick-ups over 30 p/Year $ 54.71 $ 3.16 $ 57.87 eta s Charlie for each item over 10 $ 7.81 $ 0.45 $ 8.26 n/a
Additional Fee Gas Recovery $ 54.71 $ 3.16 $ 57.87 n/a
Three Yard Containers
3 Sacs * Dump
Each Additional Day
$ 101.14 $ 5.84 $ 106.98 $ 6.24 $ 0.48 $ 6.72
$ 8.27
$ 0.48 $ 8.75 rya

0.29 37.85
$ 10.70
$ 5.93
$
$ 14.08
$ 29.90
$ 46.24
$ 81.80

57.87 $

8.26 $

57.87 $
113.70

8.75 (J)
Total Rate
Eff 7-1-23
$ 37.85
$ 10.70
$ 5.93
$ 14.08
$ 29.90
$ 46.24
$ 81.80
$ 57.87
$ 8.26
$ 57.87
$ 113.70
$ 8.75

Page 1014 ends

(K) + (L) _ (M) Net Percent DOUBLE.CHECK OF RATE CALCULATIONS Franchise Administrative Fees Paid Rate Change (B) (E) (J) 115% oft I Il (5% of( 1 1I to Placentia Must = Must = Must =

5.77% 7.75% 20.00%
$ 5.68 $ 1.89 $ 7.57 6.38% 6.21% 7.75% 20.00%
$ 1.61 $ 0.54 $ 2.14 6.48%
$ 0.89 $ 0.30 $ 1.19 5.77%

0.00%
$ 2.11 $ 0.70
$ 4.49 $ 1.50
$ 6.94 $ 2.31
$ 12.27 $ 4.09
$ 2.82 5.77%
$ 5.98 5.77%
$ 9.25 5.77%
$ 16.36 5.77%

8.68 $ 2.89 $ 11.57 5.77%

1.24 $ 0.41 $ 1.65 5.77%

8.68 $ 2.89 $ 11.57 5.77%

5.77% 7.75% 20.00%

5.77% n/a 20.00%
n/a n/a n/a

5.77% n/a 20.00%

17.05 $ 5.68 $ 22.74 5.89% 5.77% 7.75% 20.00%

1.31 $ 0.44 $ 1.75 5.77%

5.77%
n/a 20.00%

CITY OF PLACENTIA 0
EXHIBIT "A" BACK-UP Page 2 of 4

COMMERCIAL
Commercial Barrel (Each)
1 x p/wk (Max of Three)
Each Additional Pick-up Fred.(Max 3 X)
Organic Commercial Barrel (Each)
35O only. 1 x p/wk (Max of Three)
Each Additional Pick-up Fred.(Max 3 X)
Organic Commercial Barrel (Each)
64O only. 1 x p/wk (Max of Three)
Each Additional Pick-up Fred.(Max 3 X)
Two Yard Containers
One Pick-up Only $ 134.46 $ 7.76 $ 142.22 $ 19.22 $ 1.49 5 20.71 $ 1.05 $ 163.98 $ - $ 163.98 $ 24.60 $ 8.20 $ 32.80 6.02% 5.77% 7.75% 20.00% Each Additional Pick-up Fred.(Max 3 X) $ 70.22 $ 4.05 8 74.27 $ 19.13 $ 1.48 $ 20.61 $ 0.55 $ 95.43 $ - $ 95.43 $ 14.31 $ 4.77 $ 19.08 6.19% 5.77% 7.75% 20.00% Non -Scheduled Pick-up $ 63.96 $ 3.69 $ 67.65 $ 4.49 $ 0.35 5 4.84 $ 0.50 $ 72.99 $ - $ 72.99 $ 10.95 $ 3.65 $ 14.60 5.90% 5.77% 7.75% 20.00% (A) +
Service Fee
(B) _ (C) (D) + (E) = (F) + (G) (H) + (I) (J) (K) + (L) _ (M) Net Percent DOUBLE-CHECK OF RATE CALCULATIONS CPI AO. Adjusted Orange Co. Landfill Adjusted Solid Waste & Recycling Total Rate Organic PI Total Rate Franchise Administrative Fees Paid Rate Change (B) (E) (J) Service Fee Landfill Adjustment Landfill Cost Svcs. Coordinator Fee ((C)+(F)+(G)1 0.00% Eff 7-1-23 75% of (01 15% of loll to Placentia Must= Must = Must = Sector PI
[(A)+(B)] [(D)+(E)] 0.78% 5.77% 7.75% 20.00%
$ 22.47 $ 1.30 $ 23.77 $ 6.92 $ 0.54 $ 7.46 $ 0.18 $ 31.40 $ - $ 31.40 $ 4.71 $ 1.57 $ 6.28 6.24% 5.77% 7.75% 20.00% $ 22.47 $ 1.30 $ 23.77 $ 6.92 $ 0.54 $ 7.46 $ 0.18 $ 31.40 $ - $ 31.40 $ 4.71 $ 1.57 $ 6.28 6.24% 5.77% 7.75% 20.00% $ 22.47 $ 1.30 $ 23.77 $ 6.92 $ 0.54 $ 7.46 $ 0.18 $ 31.40 $ - $ 31.40 $ 4.71 $ 1.57 $ 6.28 6.24% 5.77% 7.75% 20.00% $ 22.47 $ 1.30 $ 23.77 $ 6.92 $ 0.54 $ 7.46 $ 0.18 $ 31.40 $ - $ 31.40 $ 4.71 $ 1.57 $ 6.28 6.24% 5.77% 7.75% 20.00% $ 51.72 $ 2.98 $ 54.70 $ 0.40 $ 55.11 $ - $ 55.11 $ 8.27 $ 2.76 $ 11.03 5.77% 5.77% 0.00% 20.00% $ 51.72 $ 2.98 $ 54.70 $ 0.40 $ 55.11 $ - $ 55.11 $ 8.27 $ 2.76 $ 11.03 5.77% 5.77% 0.00% 20.00% Three Yard Containers
First Pick-up
Each Additional Pick-up Free.

Nan -Scheduled Pick-up
Three Yard Manure Containers
First Pick-up $ 168.19 $ 9.71 $ 177.90 $ 43.15 $ 3.34 $ 46.49 $ 1.31 $ 225.70 $ - $ 225.70 $ 33.86 $ 11.29 $ 45.15 6.17% 5.77% 7.75% 20.00% Each Additional Pick-up Frey. $ 90.88 $ 5.24 $ 96.12 $ 43.04 $ 3.33 $ 46.37 $ 0.71 $ 143.20 $ - $ 143.20 $ 21.48 $ 7.16 $ 28.64 6.41% 5.77% 7.75% 20.00% Nan -Scheduled Pick-up $ 78.63 $ 4.54 $ 83.17 $ 6.68 $ 0.52 $ 7.20 $ 0.61 $ 90.98 $ - $ 90.98 $ 13.65 $ 4.55 $ 18.20 5.93% 5.77% 7.75% 20.00% $ 168.19 5 9.71 $ 177.90 $ 28.75 $ 2.23 $ 30.98 $ 1.31 $ 210.19 $ - $ 210.19 $ 31.53 $ 10.51 $ 42.04 6.06% 5.77% 7.75% 20.00% $ 90.88 $ 5.24 $ 96.12 $ 28.63 $ 2.22 $ 30.85 $ 0.71 $ 127.68 $ - 5 127.68 $ 19.15 $ 6.38 $ 25.53 6.24% 5.77% 7.75% 20.00% $ 78.63 $ 4.54 0 83.17 $ 6.69 $ 0.52 $ 7.21 $ 0.61 $ 90.99 $ - $ 90.99 $ 13.65 $ 4.55 $ 18.20 5.93% 5.77% 7.75% 20.00% Three Yard Compactors
First Pick-up $ 207.51 5 11.97 $ 219.48 $ 70.65 $ 5.47 $ 76.12 $ 1.62 $ 297.23 $ - $ 297.23 $ 44.58 $ 14.86 $ 59.44 6.27% 5.77% 7.75% 20.00% Each Additional Pick-up Free. $ 130.45 $ 7.53 $ 137.98 $ 70.51 $ 5.46 5 75.97 $ 1.02 $ 214.97 $ - $ 214.97 $ 32.25 $ 10.75 $ 43.00 6.46% 5.77% 7.75% 20.00% Nan -Scheduled Pick-up $ 119.49 $ 6.90 $ 126.39 $ 16.41 $ 1.27 $ 17.68 $ 0.93 $ 145.00 $ - $ 145.00 $ 21.75 $ 7.25 $ 29.00 6.01% 5.77% 7.75% 20.00% Four Yard Containers
First Pick-up $ 185.01 $ 10.68 $ 195.69 $ 38.71 $ 3.00 $ 41.71 5 1.45 $ 238.84 $ - $ 238.84 $ 35.83 $ 11.94 $ 47.77 6.11% 5.77% 7.75% 20.00% Each Additional Pick-up Frey. $ 99.97 $ 5.77 $ 105.74 $ 38.58 $ 2.99 $ 41.57 5 0.78 $ 148.09 $ - $ 148.09 $ 22.21 $ 7.40 $ 29.61 6.32% 5.77% 7.75% 20.00% Nan -Scheduled Pick-up $ 86.49 $ 4.99 $ 91.48 $ 9.00 $ 0.70 $ 9.70 5 0.68 $ 101.86 $ - $ 101.86 $ 15.28 $ 5.09 $ 20.37 5.96% 5.77% 7.75% 20.00% Sur Yard Containers
First Pick-up
Each Additional Pick-up Fred.

Non -Scheduled Pick-up
$ 193.42 $ 11.16 $ 204.58 $ 57.27 $ 4.44 $ 61.71 $ 1.51 $ 267.80 $ $ 267.80 $ 40.17 $ 13.39 $ 53.56 6.22% 5.77% 7.75% 20.00% $ 104.51 $ 6.03 $ 110.54 $ 57.13 $ 4.43 $ 61.56 $ 0.82 $ 172.92 $ - 5 172.92 $ 25.94 $ 8.65 5 34.59 6.47% 5.77% 7.75% 20.00% $ 90.44 $ 5.22 $ 95.66 $ 13.29 $ 1.03 $ 14.32 $ 0.71 $ 110.69 $ $ 110.69 $ 16.60 $ 5.53 $ 22.13 6.02% 5.77% 7.75% 20.00%

COMMERCIAL
Three Yard Construction Bin
First Pick-up
Each Additional Pick-up Freg.

Nan -Scheduled Pick-up
Temp Three Yard Container - Non Profit
3 Days * Dump
Each Additional Day
Commercial Recycle Containers
Three Yard "Recycle" Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Contaminated Bin (Trash)
Commercial Special Services
(A) +
Service Fee

CITY OF PLACENTIA
EXHIBIT "A" BACK-UP
(B) = (C) (D) + (E) = (F) + (G) (H)
CPI Ad. Adiusted Orange Co. Landfill Adjusted Solid Waste & Recycling Total Rate Service Fee Landfill AdiusOnent Landfill Cost Svcs. Coordinator Fee IICI+(F)+1G11 Sector PI
[(4)+(B)] ((D)+(E)) 0.78%
$ 219.18 $ 12.65 $ 231.83 $ 29.29 $ 2.27 $ 31.56 $
$ 107.00 $ 6.17 $ 113.17 $ 30.17 $ 2.34 0 32.51 0
$ 78.63 $ 4.54 $ 83.17 $ 7.04 $ 0.55 $ 7.59 $

1.71 $ 265.10 $

0.84 $ 146.52 8

0.61 $ 91.37 $
$ 97.89 $ 5.65 $ 103.54 $ 7.08 $ 0.55 $ 7.63 E 0.77 $ 111.93 8 $ 8.03 $ 0.46 $ 8.49 $ 0.01 $ 0.01 5 0.06 $ 8.57 $
$ 168.46
$ 91.01
$ 78.76
$ 168.46
Pull Out Service
First Pick-up $ 66.19
Each Additional Pick up Freq $ 66.19
Non -Scheduled Pick up 5 66.19
Surcharge - Sunday Service $ 15.19
Bin Exchange after One -Time p/Year $ 96.36
Redelivery of Bin(s) - Non Payment 5 97.70
Lacking Latch Bins
Set -Up Cost $ 115.96
Monthly Maintenance Fee P/tip Freg. $ 2.58
Special Access / Code or Key Fee $ 12.85
Container Steam Cleaning after 1x/Year 5 123.77
Clean-Up/Disposal "Over the Top" 5 44.98
Commercial Bulky -Item Pick-ups
Basic Charge - Two Items $ 54.71
Charge for each item over Two 5 7.81
Additional Fee Gas Recovery 5 54.71
Tilt Hopper Monthly Rental
Three Yard Bin Monthly Rental
$ 50.11
$ 6424
$ 9.72 5 178.18 60
$ 5.25 5 96.26 n/a
$ 4.55 $ 83.31 n/8
$ 9.72 $ 178.18 n/a
5 3.82 $ 70.01 n/a
5 3.82 $ 70.01 n/a
5 3.82 $ 70.01 n/a
$ 0.88 $ 16.07 n/a
$ 5.56 5 101.92 n/a
$ 5.64 $ 103.34 n/a
$ 6.69 $ 122.65 Na
$ 0.15 5 2.73 n/a
$ 0.74 $ 13.59 n/a
$ 7.14 $ 130.91 n/8
$ 2.60 $ 47.58 n/a
$ 3.16 $ 57.87 n/a
$ 0.45 $ 8.26 nla
$ 3.16 5 57.87 n/a
$ 2.89 5 53.00 n/a
$ 3.71 $ 67.95 nla

1.32 $ 179.50 8

0.71 $ 96.97 $

0.62 $ 83.92 8

1.32 $ 179.50 $
$ 70.01 $
$ 70.01 $
$ 70.01
$ 16.07
$ 101.92 $
$ 103.34 $
$ 122.65 $
$ 2.73 $
$ 13.59 9
9 130.91 $
$ 47.58 $

57.87 $

8.26 $

57.87 $
$ 53.00 $
$ 67.95 $
(I)
Organic PI

0.00%
(I)
Total Rate
Eff 7-1-23
$ 265.10
E 146.52
$ 91.37
E 111.93
$ 8.57
E 179.50
$ 96.97
E 83.92
$ 179.50
$ 70.01
$ 70.01
$ 70.01
$ 16.07
$ 101.92
$ 103.34
$ 122.65
$ 2.73
$ 13.59
$ 130.91
$ 47.58
$ 57.87
$ 8.26
$ 57.87
$ 53.00
E 67.95
0

Page 3 of 4 ends

(K) + (L) = (M) Net Percent DOUBLE-CHECK OF RATE CALCULATIONS Franchise Administrative Fees Paid Rate Change
115% (GE H% of (G)1 to Placentia
(B1 tEl (J)
Must= Must= Must=

5.77% 7.75% 20.00%
$ 39.77 $ 13.26 $ 53.03 6.00% 5.77% 7.75% 20.00%
$ 21.98 $ 7.33 $ 29.31 6.21% 5.77% 7.75% 20.00%
$ 13.71 $ 4.57 $ 18.28 5.93% 5.77% 7.75% 20.00%
$ 16.79 $ 5.60 $ 22.39 5.90% 5.77% 7.75% 20.00%
$ 1.28 $ 0.43 $ 1.71 5.77% 5.77% 0.00% 20.00%
$ 26.92 $ 8.97 $ 35.89 5.77% 5.77% 0.00% 20.00%
$ 14.55 $ 4.85 $ 19.40 5.77% 5.77% 0.00% 20.00%
$ 12.59 $ 4.20 $ 16.79 5.77% 5.77% 0.00% 20.00%
$ 26.92 $ 8.97 $ 35.89 5.77% 5.77% 0.00% 20.00%
5 10.50 $ 3.50 $ 14.00 5.77% 5.77% 0.00% 20.00%
5 10.50 $ 3.50 $ 14.00 5.77% 5.77% 0.00% 20.00%
5 10.50 $ 3.50 $ 14.00 5.77% 5.77% 0.00% 20.00%
5 2.41 $ 0.80 $ 3.21 5.77% 5.77% 0.00% 20.00%
5 15.29 $ 5.10 $ 20.39 5.77% 5.77% 0.00% 20.00%
$ 15.50 $ 5.17 $ 20.67 5.77% 5.77% 0.00% 20.00%
$ 18.40 $ 6.13 $ 24.53 5.77% 5.77% 0.00% 20.00%
$ 0.41 $ 0.14 $ 0.55 5.77% 5.77% 0.00% 20.00%
$ 2.04 $ 0.68 $ 2.72 5.77% 5.77% 0.00% 20.00%
$ 19.64 $ 6.55 $ 26.19 5.77% 5.77% 0.00% 20.00%
9 7.14 $ 2.38 $ 9.52 5.77% 5.77% 0.00% 20.00%
$ 8.68 $ 2.89 $ 11.57 5.77% 5.77% 0.00% 20.00%
$ 1.24 $ 0.41 $ 1.65 5.77% 5.77% 0.00% 20.00%
$ 8.68 $ 2.89 $ 11.57 5.77% 5.77% 0.00% 20.00%
$ 7.95 $ 2.65 $ 10.60 5.77% 5.77% 0.00% 20.00%
$ 10.19 9 3.40 $ 13.59 5.77% 5.77% 0.00% 20.00%

CITY OF PLACENTIA
EXHIBIT "A" BACK-UP
(A) +
Service Fee

INDUSTRIAL ROLL -OFF SERVICES
Permanent Services
15 -Yard Demo Container $ 444.50
15 -Yard Demo Container - Clean Inns $ 405.37
30 -Yard Drop Off Container $ 420.24
30 -Yard Container - Green Waste $ 584.19
40 -Yard Compactor $ 527.95
Temporary Services
15 -Yard Demo Container $ 453.96
15 -Yard Demo Container - Clean Inns $ 418.66
30 -Yard Drop Off Container
30 -Yard Container - Green Waste
Overweight Surcharge p/ton
(Actual weight over 8 tons/load)
Trash Loads
Clean lnens
Clean Green Waste
$ 441.48
$ 597.49
(B) _ (C) (D) + (E) = (F) • (G)
CPI Atlj. Adjusted Orange Co. Landfill Adjusted Solid Waste & Recycling Service Fee Landfill Adjustment Landfill Cost Sves. Coordinator Fee Sector PI
[(AHD)] I(D)+(E)] 0.78%
$ 25.65 $ 470.15 § 238.56 $ 18.48 $ 257.00
$ 23.39 $ 428.76 n/a
$ 24.25 5 444.49 $ 198.89 $ 15.41 5 214.30
$ 33.71 $ 617.90 n/a
$ 30.47 $ 558.42 5 278.34 $ 21.56 5 299.90
$ 26.20 $ 480.16 $ 238.58 $ 18.48 $ 257.06
$ 24.16 $ 442.82 n/a $
$ 25.48 $ 466.96 $ 198,92 $ 15.41 $ 214.33 9
$ 34.48 $ 631.97 n/a $
$ 21.59 $ 1.25 $ 22.84 $ 39.68 $ 3.07 $
$ 39.88 $ 2.30 $ 42.18 n/a
$ 52.21 $ 3.01 $ 55.22 n/a
Industrial Special Services
Saturday Service - Per Pull $ 40.78
Mandatory Signature Required - Per Pull $ 6.43
Additional Days Temp R/O Per Day $ 15.61
Stand -8y Hourly Rate $ 97.70
Relocatio lTrip Charge/Dead Run $ 64.24
Packer "Tura -A -Round" Surcharge Per Pul $ 12.85
Heavy -Duty Truck Service - Per Pull $ 449.73
R/0 Container Steam Cleaning after lx/Yet $ 128.50
Stooge Container Rental / Delivery $ 101.51
Storage Container Return $10.00 + Per/Mil, $ 1.41
$ 2.35 $ 43.13 n/a
$ 0.37 $ 6.80 n/a
$ 0.90 $ 16.51 n/a
$ 5.64 $ 103.34 n/a
5 3.71 $ 67.95 n/a
$ 0.74 $ 13.59 Ida
$ 25.95 $ 475.68 Ida
5 7.42 $ 135.92 Ida
$ 5.86 $ 107.37 Ida
$ 0.08 9 1.49 n/a

42.75 $$
(H)
Total Rate
((C)+(F)+(G)1

3.47 $ 730.67

3.17 $ 431.93 $

3.29 $ 662.08 $

4.57 $ 622.47 $

4.13 $ 862.44 $

3.55 3.27

3.45 4.67
5 740.77
446,09
684,74
636.64

0.17 $ 65.75 5

0.31 $ 42.49 $

0.41 $ 55.63 5
$ 43.13
$ 6.80
$ 16.51
5 103.34
$ 67.95
$ 13.59
5 475.68
5 135.92
107.37

1.49 (I)
Organic PI

0.00%
(I)
Total Rate
Eff 7-1-23
$ 730.67
$ 431.93
$ 662.08
$ 622.47
$ 862.41
$ 740.77
$ 446.09
$ 684.74
$ 636.64
E 65.75
$ 42.49
E 55.63
$ 43.13
$ 6.80
$ 16.51
$ 103.34
$ 67.95
$ 13.59
$ 475.68
$ 135.92
$ 107.37
$ 1.49
(K) + (L) = (M) Net Percent OOunLE-CHECK OF RATE CALCULATIONS Franchise Administrative Fees Paid Rate Change (B) (E) (J) f15% 0(1011 15% of (G11 to Placentia Must = Must = Must =

5.77% 7.75% 20.00%
$ 109.60 $ 36.53 $ 146.13 5.77%
$ 64.79 $ 21.60 $ 86.39 5.77%
$ 99.31 $ 33.10
$ 93.37 $ 31.12
132.41 5.77%
124.49 5.77%
$ 129.37 $ 43.12 $ 172.49 5.77%
$ 111.11
$ 66.91
$ 102.71
$ 95.50
9 37.04

22.30 34.24

31.83 148.15 5.77%

89.21 5.77%
136.95 5.77%
127.33 5.77%
$ 9.86 $ 3.29 $ 13.15 5.77%
$ 6.37 $ 2.12 $ 8.49 5.77%
$ 8.34 $ 2.78 $ 11.12 5.77%

6.47 1.02

2.48 15.50

10.19 2.04

71.35 20.39

16.11 0.22

2.16 0.34

0.83 5.17

3.40 0.68

23.78 6.80

5.37 0.07

8.63 5.77%

1.36 5.77%

3.31 5.77%

20.67 5.77%

13.59 5.77%

2.72 5.77%

95.13 5.77%

27.19 5.77%

21.48 5.77%

0.29 5.77%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77%

7.75%

0.00%

20.00%

5.77% 0.00% 20.00%

5.77% 0.00% 19.00%

RESOLUTION NO. R-2023-65

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA, AUTHORIZING AND

DETERMINING RESIDENTIAL SOLID WASTE HANDLING

SERVICE CHARGES AND DIRECTING PLACEMENT

THEREOF ON THE ORANGE COUNTY PROPERTY TAX
ROLLS FOR FISCAL YEAR 2023-24
A. Recitals
(i). Section 8.04.310 of the Placentia Municipal Code provides that the City Council may, by resolution, cause solid waste handling service charges to be collected with the Orange County Property Tax bills.
(ii). The City Council has received and analyzed the proposed refuse collection charges for residential services and has determined appropriate residential solid waste handling service charges to be set for the Fiscal Year 2023-24. (iii). The City Council has determined that residential solid waste and handling service charges collected via the tax rolls affords the least costly mechanism for the residential taxpayers of the City of Placentia and users of the solid waste handling services.
(iv). All legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., above.

2. Solid waste handling service charges for residential and commercial services are set forth in "Exhibit A," attached hereto and incorporated by this reference as though fully set forth herein.

3. Solid waste handling service charges for residential services be placed on the Orange County Property Tax Rolls for the Fiscal Year 2023-24, and such charges be collected in the same manner as the Property Tax.

4. A copy of this Resolution shall forthwith be transmitted by the City Clerk to the Auditor -Controller of the County of Orange.

Resolution R-2023-65 ATTACHMENT 2

Page 1 of 2 ends

APPROVED and ADOPTED this 25th day of July 2023.

Ward L. Smith, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Resolution R-2023-65 ATTACHMENT 2

Page 2 of 2 ends

EXHIBIT A
Placentia Rate Adjustments Calculation (Effective July 1, 2022) Resolution R-2023-65

Page 3 of 3 ends

Exhibit A
ATTACHMENT 2

Page 1 of 5 ends

Page 2 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Two Yard Containers
One Pick-up Only
Each Additional Pick-up Freq.(Max 3 X)
Non -Scheduled Pick-up
Three Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Manure Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Compactors
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Four Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Six Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Construction Bin
First Pick-up
Each Additional Pick-up Freq.

Page 3 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Temp Three Yard Container - Non Profit
3 Days + Dump
Each Additional Day
Commercial Recycle Containers
Three Yard "Recycle" Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Contaminated Bin (Trash)
$ 103.54 $ 7.63
$ 8.49 $ 0.01
$ 178.18
$ 96.26
$ 83.31
$ 178.18
N/A
N/A
N/A
N/A

0.77 $

0.06 $

1.32 $

0.71 $

0.62 $

1.32 $
111.93 $

8.57 $
179.50 $

96.97 $

83.92 $
179.50 $
105.68 $ 6.25 5.92%

8.10 $ 0.47 5.76%
169.68 $

91.67 $

79.33 $
169.68 $

9.82 5.30

4.59 9.82

5.79%

5.78%

Page 4 of 5 ends

57.87 8.26

57.87 53.00

3.47 $ 730.67 $ 686.28 $ 44.38 6.47%

3.17 $ 431.93 $ 408.31 $ 23.62 5.79%

3.29 $ 662.08 $ 622.18 $ 39.90 6.41%

4.57 $ 622.47 $ 588.42 $ 34.05 5.79%

4.13 $ 862.44 $ 810.12 $ 52.33 6.46%

3.55 $ 740.77 $ 695.83 $ 44.94 6.46%

3.27 $ 446.09 $ 421.69 $ 24.40 5.79%

3.45 $ 684.74 $ 643.60 $ 41.14 6.39%

4.67 $ 636.64 $ 601.82 $ 34.82 5.79%

0.17 $

0.31 $

0.41 $

65.75 $

42.49 $

55.63 $

61.43 $

40.17 $

52.58 $

4.33 2.33

15.46 7.04%

5.79%

38.50%

Page 5 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Industrial Special Services
Saturday Service - Per Pull $ 43.13 N/A N/A $ 43.13 $ 40.78 $ 2.36 5.78% Mandatory Signature Required - Per Pull $ 6.80 N/A N/A $ 6.80 $ 6.43 $ 0.37 5.76% Additional Days Temp RIO Per Day $ 16.51 N/A N/A $ 16.51 $ 15.61 $ 0.90 5.76% Stand -By Hourly Rate $ 103.34 N/A N/A $ 103.34 $ 97.70 $ 5.64 5.77% Relocation/Trip Charge/Dead Run $ 67.95 N/A N/A $ 67.95 $ 64.24 $ 3.70 5.77% Packer "Turn -A -Round" Surcharge Per Pull $ 13.59 N/A N/A $ 13.59 $ 12.85 $ 0.74 5.76% Heavy -Duty Truck Service - Per Pull $ 475.68 N/A N/A $ 475.68 $ 449.73 $ 25.95 5.77% R/O Container Steam Cleaning after 1x/Year $ 135.92 N/A N/A $ 135.92 $ 128.50 $ 7.42 5.77% Storage Container Rental / Delivery $ 107.37 N/A N/A $ 107.37 $ 101.51 $ 5.86 5.77% Storage Container Return $10.00 + Per/Mile $ 1.49 N/A N/A $ 1.49 $ 1.41 $ 0.08 5.59%

July 1, 2023 ADJUSTED RATES
301.209 Local CPI -U (12 Months Annual 20221
318.591 Local CPI -U [12 Months Annual 2023]
Local CPI -U Change [Adjustment in (B)]

0.00%
Organics Sector Wide PI
$38.34 Orange County Gate Fee July 2022
$41.31 Orange County Gate Fee July 2023
Orange County Gate Fee Change [Adjustment in (6$

RESIDENTIAL

0.29 37.85
$ 10.70
$ 5.93
$
$ 14.08
$ 29.90
$ 46.24
$ 81.80

57.87 $

8.26 $

57.87 $
113.70

8.75 (J)
Total Rate
Eff 7-1-23
$ 37.85
$ 10.70
$ 5.93
$ 14.08
$ 29.90
$ 46.24
$ 81.80
$ 57.87
$ 8.26
$ 57.87
$ 113.70
$ 8.75

Page 1014 ends

(K) + (L) _ (M) Net Percent DOUBLE.CHECK OF RATE CALCULATIONS Franchise Administrative Fees Paid Rate Change (B) (E) (J) 115% oft I Il (5% of( 1 1I to Placentia Must = Must = Must =

5.77% 7.75% 20.00%
$ 5.68 $ 1.89 $ 7.57 6.38% 6.21% 7.75% 20.00%
$ 1.61 $ 0.54 $ 2.14 6.48%
$ 0.89 $ 0.30 $ 1.19 5.77%

0.00%
$ 2.11 $ 0.70
$ 4.49 $ 1.50
$ 6.94 $ 2.31
$ 12.27 $ 4.09
$ 2.82 5.77%
$ 5.98 5.77%
$ 9.25 5.77%
$ 16.36 5.77%

8.68 $ 2.89 $ 11.57 5.77%

1.24 $ 0.41 $ 1.65 5.77%

8.68 $ 2.89 $ 11.57 5.77%

5.77% 7.75% 20.00%

5.77% n/a 20.00%
n/a n/a n/a

5.77% n/a 20.00%

17.05 $ 5.68 $ 22.74 5.89% 5.77% 7.75% 20.00%

1.31 $ 0.44 $ 1.75 5.77%

5.77%
n/a 20.00%

CITY OF PLACENTIA 0
EXHIBIT "A" BACK-UP Page 2 of 4

COMMERCIAL
Three Yard Construction Bin
First Pick-up
Each Additional Pick-up Freg.

Non -Scheduled Pick-up
Contaminated Bin (Trash)
Commercial Special Services
(A) +
Service Fee

1.71 $ 265.10 $

0.84 $ 146.52 8

1.32 $ 179.50 8

0.71 $ 96.97 $

0.62 $ 83.92 8

1.32 $ 179.50 $
$ 70.01 $
$ 70.01 $
$ 70.01
$ 16.07
$ 101.92 $
$ 103.34 $
$ 122.65 $
$ 2.73 $
$ 13.59 9
9 130.91 $
$ 47.58 $

57.87 $

8.26 $

57.87 $
$ 53.00 $
$ 67.95 $
(I)
Organic PI

Page 3 of 4 ends

(K) + (L) = (M) Net Percent DOUBLE-CHECK OF RATE CALCULATIONS Franchise Administrative Fees Paid Rate Change
115% (GE H% of (G)1 to Placentia
(B1 tEl (J)
Must= Must= Must=

CITY OF PLACENTIA
EXHIBIT "A" BACK-UP
(A) +
Service Fee

42.75 $$
(H)
Total Rate
((C)+(F)+(G)1

3.47 $ 730.67

3.17 $ 431.93 $

3.29 $ 662.08 $

4.57 $ 622.47 $

4.13 $ 862.44 $

3.55 3.27

3.45 4.67
5 740.77
446,09
684,74
636.64

0.17 $ 65.75 5

0.31 $ 42.49 $

0.41 $ 55.63 5
$ 43.13
$ 6.80
$ 16.51
5 103.34
$ 67.95
$ 13.59
5 475.68
5 135.92
107.37

1.49 (I)
Organic PI

22.30 34.24

31.83 148.15 5.77%

89.21 5.77%
136.95 5.77%
127.33 5.77%
$ 9.86 $ 3.29 $ 13.15 5.77%
$ 6.37 $ 2.12 $ 8.49 5.77%
$ 8.34 $ 2.78 $ 11.12 5.77%

6.47 1.02

2.48 15.50

10.19 2.04

71.35 20.39

16.11 0.22

2.16 0.34

0.83 5.17

3.40 0.68

23.78 6.80

5.37 0.07

8.63 5.77%

1.36 5.77%

3.31 5.77%

20.67 5.77%

13.59 5.77%

2.72 5.77%

95.13 5.77%

27.19 5.77%

21.48 5.77%

0.29 5.77%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77%

7.75%

0.00%

20.00%

5.77% 0.00% 20.00%

5.77% 0.00% 19.00%

AMENDMENT NO. 14 TO

AMENDED, REVISED AND RESTATED AGREEMENT FOR SOLID WASTE

SERVICES BETWEEN

THE CITY OF PLACENTIA AND

REPUBLIC WASTE SERVICES OF SOUTHERN CALIFORNIA, LLC
This Amendment No. 14 (the "Amendment") is made and entered into effective the 1st day of July 2023, by and between the City of Placentia, a Charter City and Municipal Corporation ("City"), and Republic Waste Services of Southern California, LLC, a wholly owned subsidiary of Republic Services, Inc., a Delaware Limited Liability Company, dba Placentia Disposal for Solid Waste Handling Services (hereinafter "Contractor"). City and Contractor are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties." A. Recitals.
(i) Effective July 20, 2010, City and Contractor entered into the "Amended, Revised and Restated Agreement" (the "Agreement").
(ii) The Agreement has been revised thirteen times previously, the most recent revision being the Amendment No. 13, which became effective July 1, 2022. (iii). City and Contractor have determined that this Amendment is required to adjust the solid waste collection rates per the terms of the Agreement in connection with solid waste handling services for City's residents and commercial, industrial and municipal entities and agencies within the City.
(vi) All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties Agree as follows:

B. Agreement Amendment

1. Recitals Incorporated. In all respects as set forth in the Recitals, Part A., above, the Recitals are incorporated into the Agreement.

2. Contractor shall continue to provide solid waste handling services for City's residents and commercial, industrial and municipal entities and agencies within the City in accordance with the Agreement.

3. Exhibit A Rates Revised. Exhibit "A" of the Agreement hereby is amended to reflect the rates and charges permitted to be charged by Contractor during Fiscal Year 2023-24 as set forth in Exhibit "A" hereto captioned "City of Placentia Rate Summary — Effective July 1, 2023."

4. Terms Remain in Effect. Except as specifically modified herein, all of the remaining terms, conditions and provisions of the Agreement shall remain in full force and effect.

Page 1 of 2 ends

ATTACHMENT 3

5. Merger. The Agreement, all amendments together with this Amendment No.14 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof No amendment or other modification of the Agreement, as modified by this Amendment No. 14 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

6. Authority to Sign. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 14 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 14 to the Agreement are to be executed as of the day and year first above written.

CONTRACTOR: CITY OF PLACENTIA
By: By:

German Hernandez, General Manager

Page 2 of 2 ends

ATTACHMENT 3
Damien R. Arrula, City Administrator
ATTEST:

By:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

By:

Christian L. Bettenhausen, City Attorney

Page 1 of 5 ends

Page 2 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Two Yard Containers
One Pick-up Only
Each Additional Pick-up Freq.(Max 3 X)
Non -Scheduled Pick-up
Three Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Manure Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Compactors
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Four Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Six Yard Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Three Yard Construction Bin
First Pick-up
Each Additional Pick-up Freq.

Page 3 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Temp Three Yard Container - Non Profit
3 Days + Dump
Each Additional Day
Commercial Recycle Containers
Three Yard "Recycle" Containers
First Pick-up
Each Additional Pick-up Freq.

Non -Scheduled Pick-up
Contaminated Bin (Trash)
$ 103.54 $ 7.63
$ 8.49 $ 0.01
$ 178.18
$ 96.26
$ 83.31
$ 178.18
N/A
N/A
N/A
N/A

0.77 $

0.06 $

1.32 $

0.71 $

0.62 $

1.32 $
111.93 $

8.57 $
179.50 $

96.97 $

83.92 $
179.50 $
105.68 $ 6.25 5.92%

8.10 $ 0.47 5.76%
169.68 $

91.67 $

79.33 $
169.68 $

9.82 5.30

4.59 9.82

5.79%

5.78%

Page 4 of 5 ends

57.87 8.26

57.87 53.00

3.47 $ 730.67 $ 686.28 $ 44.38 6.47%

3.17 $ 431.93 $ 408.31 $ 23.62 5.79%

3.29 $ 662.08 $ 622.18 $ 39.90 6.41%

4.57 $ 622.47 $ 588.42 $ 34.05 5.79%

4.13 $ 862.44 $ 810.12 $ 52.33 6.46%

3.55 $ 740.77 $ 695.83 $ 44.94 6.46%

3.27 $ 446.09 $ 421.69 $ 24.40 5.79%

3.45 $ 684.74 $ 643.60 $ 41.14 6.39%

4.67 $ 636.64 $ 601.82 $ 34.82 5.79%

0.17 $

0.31 $

0.41 $

65.75 $

42.49 $

55.63 $

61.43 $

40.17 $

52.58 $

4.33 2.33

15.46 7.04%

5.79%

38.50%

Page 5 of 5 ends

CITY OF PLACENTIA EXHIBIT "A"
RATE SUMMARY - EFFECTIVE JULY 1, 2023
Solid Waste &
Service Fee Landfill Cost Recycling Srvcs Adjusted Rate Current Rate Change % Change Coordinator Fee
Industrial Special Services
Saturday Service - Per Pull $ 43.13 N/A N/A $ 43.13 $ 40.78 $ 2.36 5.78% Mandatory Signature Required - Per Pull $ 6.80 N/A N/A $ 6.80 $ 6.43 $ 0.37 5.76% Additional Days Temp RIO Per Day $ 16.51 N/A N/A $ 16.51 $ 15.61 $ 0.90 5.76% Stand -By Hourly Rate $ 103.34 N/A N/A $ 103.34 $ 97.70 $ 5.64 5.77% Relocation/Trip Charge/Dead Run $ 67.95 N/A N/A $ 67.95 $ 64.24 $ 3.70 5.77% Packer "Turn -A -Round" Surcharge Per Pull $ 13.59 N/A N/A $ 13.59 $ 12.85 $ 0.74 5.76% Heavy -Duty Truck Service - Per Pull $ 475.68 N/A N/A $ 475.68 $ 449.73 $ 25.95 5.77% R/O Container Steam Cleaning after 1x/Year $ 135.92 N/A N/A $ 135.92 $ 128.50 $ 7.42 5.77% Storage Container Rental / Delivery $ 107.37 N/A N/A $ 107.37 $ 101.51 $ 5.86 5.77% Storage Container Return $10.00 + Per/Mile $ 1.49 N/A N/A $ 1.49 $ 1.41 $ 0.08 5.59%

July 1, 2023 ADJUSTED RATES
301.209 Local CPI -U (12 Months Annual 20221
318.591 Local CPI -U [12 Months Annual 2023]
Local CPI -U Change [Adjustment in (B)]

0.00%
Organics Sector Wide PI
$38.34 Orange County Gate Fee July 2022
$41.31 Orange County Gate Fee July 2023
Orange County Gate Fee Change [Adjustment in (6$

RESIDENTIAL

0.29 37.85
$ 10.70
$ 5.93
$
$ 14.08
$ 29.90
$ 46.24
$ 81.80

57.87 $

8.26 $

57.87 $
113.70

8.75 (J)
Total Rate
Eff 7-1-23
$ 37.85
$ 10.70
$ 5.93
$ 14.08
$ 29.90
$ 46.24
$ 81.80
$ 57.87
$ 8.26
$ 57.87
$ 113.70
$ 8.75

Page 1014 ends

(K) + (L) _ (M) Net Percent DOUBLE.CHECK OF RATE CALCULATIONS Franchise Administrative Fees Paid Rate Change (B) (E) (J) 115% oft I Il (5% of( 1 1I to Placentia Must = Must = Must =

5.77% 7.75% 20.00%
$ 5.68 $ 1.89 $ 7.57 6.38% 6.21% 7.75% 20.00%
$ 1.61 $ 0.54 $ 2.14 6.48%
$ 0.89 $ 0.30 $ 1.19 5.77%

0.00%
$ 2.11 $ 0.70
$ 4.49 $ 1.50
$ 6.94 $ 2.31
$ 12.27 $ 4.09
$ 2.82 5.77%
$ 5.98 5.77%
$ 9.25 5.77%
$ 16.36 5.77%

8.68 $ 2.89 $ 11.57 5.77%

1.24 $ 0.41 $ 1.65 5.77%

8.68 $ 2.89 $ 11.57 5.77%

5.77% 7.75% 20.00%

5.77% n/a 20.00%
n/a n/a n/a

5.77% n/a 20.00%

17.05 $ 5.68 $ 22.74 5.89% 5.77% 7.75% 20.00%

1.31 $ 0.44 $ 1.75 5.77%

5.77%
n/a 20.00%

CITY OF PLACENTIA 0
EXHIBIT "A" BACK-UP Page 2 of 4

COMMERCIAL
Three Yard Construction Bin
First Pick-up
Each Additional Pick-up Freg.

Non -Scheduled Pick-up
Contaminated Bin (Trash)
Commercial Special Services
(A) +
Service Fee

1.71 $ 265.10 $

0.84 $ 146.52 8

1.32 $ 179.50 8

0.71 $ 96.97 $

0.62 $ 83.92 8

1.32 $ 179.50 $
$ 70.01 $
$ 70.01 $
$ 70.01
$ 16.07
$ 101.92 $
$ 103.34 $
$ 122.65 $
$ 2.73 $
$ 13.59 9
9 130.91 $
$ 47.58 $

57.87 $

8.26 $

57.87 $
$ 53.00 $
$ 67.95 $
(I)
Organic PI

Page 3 of 4 ends

(K) + (L) = (M) Net Percent DOUBLE-CHECK OF RATE CALCULATIONS Franchise Administrative Fees Paid Rate Change
115% (GE H% of (G)1 to Placentia
(B1 tEl (J)
Must= Must= Must=

CITY OF PLACENTIA
EXHIBIT "A" BACK-UP
(A) +
Service Fee

42.75 $$
(H)
Total Rate
((C)+(F)+(G)1

3.47 $ 730.67

3.17 $ 431.93 $

3.29 $ 662.08 $

4.57 $ 622.47 $

4.13 $ 862.44 $

3.55 3.27

3.45 4.67
5 740.77
446,09
684,74
636.64

0.17 $ 65.75 5

0.31 $ 42.49 $

0.41 $ 55.63 5
$ 43.13
$ 6.80
$ 16.51
5 103.34
$ 67.95
$ 13.59
5 475.68
5 135.92
107.37

1.49 (I)
Organic PI

22.30 34.24

31.83 148.15 5.77%

89.21 5.77%
136.95 5.77%
127.33 5.77%
$ 9.86 $ 3.29 $ 13.15 5.77%
$ 6.37 $ 2.12 $ 8.49 5.77%
$ 8.34 $ 2.78 $ 11.12 5.77%

6.47 1.02

2.48 15.50

10.19 2.04

71.35 20.39

16.11 0.22

2.16 0.34

0.83 5.17

3.40 0.68

23.78 6.80

5.37 0.07

8.63 5.77%

1.36 5.77%

3.31 5.77%

20.67 5.77%

13.59 5.77%

2.72 5.77%

95.13 5.77%

27.19 5.77%

21.48 5.77%

0.29 5.77%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77% 7.75% 20.00%

5.77% 0.00% 20.00%

5.77%

7.75%

0.00%

20.00%

5.77% 0.00% 20.00%

5.77% 0.00% 19.00%

City of Placentia
401 East Chapman Avenue
Placentia, CA 92870

CITY OF PLACENTIA

NOTICE OF PUBLIC HEARING FOR

PROPOSED SOLID WASTE COLLECTION RATES
PRESORTED STD.

US POSTAGE
PAID
PERMIT #26

ANAHEIM, CA
NOTICE IS HEREBY GIVEN that on Tuesday, July 25, 2023 at 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council of the City of Placentia will hold a Public Hearing in the Council Chambers of the Placentia City Hall located at 401 E. Chapman Avenue to consider the proposed City's solid waste collection rates for Fiscal Year (FY) 2023-24, with a proposed effective date of July 1, 2023.

BASIS FOR RATE INCREASES
The proposed rates for FY 2023-24 are based upon the City's existing refuse collection franchise agreement with Republic Services (Franchise Agreement). The Franchise Agreement allows for increases to solid waste collection rates each July 1st in proportion to the increase or decrease in the cost of living as determined by the percentage change in the Consumer Price Index (CPI) for All Urban Consumers in the Los Angeles -Long Beach - Anaheim, CA area for the twelve (12) month period ending on January 31St. Rate adjustments under the Franchise Agreement are also allowed due to changes in other operational costs in providing solid waste collection services. In addition, the County of Orange Landfill Gate Tipping fee is adjusted annually as determined by the Waste Disposal Agreement between the County of Orange and the City.

SUMMARY OF PROPOSED RATES FOR FY 2023-24
The proposed rates for FY 2023-24 are inclusive of the change in CPI for the 12 month period ending on January 31St which was 5.77% and a 7.75% increase in the County of Orange (County) Landfill Gate Tipping Fee. For FY 2023-24, the County will increase the landfill gate tipping fee to $41.31, which represents a 7.75% increase from FY 2022-23 rate of $38.34. The tables below compare the current rates for typical residential and commercial services with the proposed FY 2023-24 solid waste collection service rates.

Proposed
Residential Waste Rate Summary — FY 2023-24
Residential Rate
Current Rate
Proposed Rate
Rate Change
Single -Family (Monthly)
$33.47
$37.85
$4.38/month
Single -Family (Annual)
$401.64
$454.20
$52.96/year
Note: Single-family residential services are billed as a special assessment on the property tax roll.

Page 1 of 2 ends

Proposed Commercial Waste
Rates Summary — FY 2023-24
Commercial Rate
Current Rate
Proposed Rate
Rate Change
3 -Yard Trash Bin
$198.16
$210.19
$12.03/month
3 -Yard Recycling Bin
$169.68
$179.50
$9.82/month
2 -Yard Organics Bin
$154.65
$163.98
$9.33/month
64 -Gallon Organics Cart
$52.10
$55.11
$3.01/month
Note: Rates are for commercial services for a single bin serviced once a week, billed monthly Additional information and the full proposed rate schedule can be viewed online at the City's website at:
http://placentia.org/solidwasterates .

REASON FOR PUBLIC HEARING
The City Council will hold a public hearing on the above date and time to consider increasing rates for residential and commercial solid waste collection services. In 1996, California voters approved Proposition 218, which establishes a specific process for cities to impose or increase certain types of fees. Proposition 218 provides that certain "Property Related" rates are subject to a noticed public hearing and "majority protest" process.

This notice is being provided to you pursuant to Section 6 of Article XIIID of the California Constitution (Proposition 218) and Section 53755 of the Government Code which require that notification be sent 45 days in advance of the public hearing, to the address to which the City customarily provides the refuse collection service, or the known mailing address of the property owner, for each identified parcel upon which any new or increased refuse rate or charge is being proposed. You are being provided with this notice 45 days in advance of the public hearing as the identified owner of real property in the City of Placentia subject to the proposed solid waste and recycling rates. As a property owner, you have a right to submit a written protest to the proposed rate change.

WRITTEN PROTEST PROCEDURES
Any property owner whose property will be subject to the imposition of the proposed solid waste service fees and any tenant directly responsible for the payment of such fees (i.e., a customer of record) may submit a written protest to the proposed changes; provided, however, that only one protest will be counted per identified parcel.

Written protests may be submitted by mail or in person to the City Clerk's Office at 401 East Chapman Avenue, Placentia, CA 92870 or at the Public Hearing (date and time noted above), provided they are received prior to the conclusion of the public comment portion of the Public Hearing. Any protest submitted via e-mail or other electronic means will not be accepted. Any written protest must (1) state that the identified property owner is in opposition to the proposed solid waste service charges; (2) provide the location of the identified parcel (by assessor's parcel number, street address, or customer account); (3) provide written evidence (example: current copy of City Services Bill) that the person is the property owner, if the person was not shown on County of Orange's last equalized assessment roll as the property owner; and (4) include the name and signature of the property owner submitting the protest.

If written protests against the proposed increases are not presented by a majority of identified parcels upon which the proposed rates are to be imposed, the City Council will be authorized to adopt the proposed rates. If adopted, the proposed solid waste collections rates will be effective July 1, 2023. Please note that each property will be counted as a single vote, regardless of the number of owners. If there are two record owners, both must sign the written protest. If there are more than two owners, the protest must be signed by a majority of the owners. Multiple protests returned for a single property will be disallowed and the City Clerk will only accept one protest per property. Email, fax, telephone, or oral protests of any kind will not be counted. Mailed protests received after the close of the public hearing will not be counted, even if they were postmarked earlier.

The City Council meeting agenda and staff report for the Public Hearing will be available 72 hours prior to the regular meeting of Tuesday, July 25, 2023 on the City's website at: http://Placentia.org/citycouncilagenda . If you have questions regarding this notice or how it may impact your property, please contact the Public Works Department at (714) 993-8148, Monday through Thursday from 7:30 a.m. to 6:00 p.m.

EN ESPANOL: Para recibir una copia de este aviso en espanol sobre cambios propuestos a las tarifas de la coleccion de basura, Ilame al (714) 993-8148, de tunes a jueves de 7:30 a.m. a 6:00 p.m.

Page 2 of 2 ends

Public Hearing: Solid Waste Handing Services Rate
Adjustment for Fiscal Year 2023-24
City Council
July 25, 2023
--.E■mu%

Proposed Rate Changes for
Mara' )(char lFV1 9f171.7d

1. CPI Adjustment of 5.77%
a. Section 24.3 of the Agreement

1. CPI — Los Angeles Region for January 2023 was 5.77%

2. Orange County Landfill Tipping Fees Adjustment of 7.75% a. Section 24.5 of the Agreement & Wasted Disposal Agreement with County
A
I.
0 CPI Los Angeles Region for October 2022 was 7.75 /0

Summary of Proposed Solid Waste Collection Rates
Residential Rates
Current
Monthly
Rate
Proposed
Monthly Rate
Current Annual Proposed Annual Rate Change per
Assessment Assessment Rate Month/Year
Rate ANL
Single -Family
Residential Ra
$33.47
$37.85 $401.64
$454.20
$4.38/$52.56
(13.10%)
Commercial Rates (Includes Multi -family & Industrial Rates) F 3 -Yard Trash Container
3 -Yard Recycle Container
2 -Yard Organics Container
64 -gallon Organics Cart
$198.16
$169.68
$154.65
$52.10
$210.19
$179.50
$163.98
$55.11
Rate Change per
Month
$12.03 (6.07%)
$9.82 (5.79%)
$9.33 (6.03%)
$3.01 (5.78%)

Public Hearing Notice & Process
• Proposition 218 requirements
45 -day public hearing notice
Majority protest (50% + 1) by ratepayers precludes adoption of proposed rate increase
Mailed out public hearing notices mailed out to residential property owners (ratepayers)
City Clerk received three (3) protest letters; Final tally at conclusion of public hearing

Recommended Actions

1. Open the Public Hearing

2. Receive Staff Report & Public Testimony

3. Close the Public Hearing and direct the City Clerk to tabulate the written protests and report the results of the tabulation to the City Council

4. If no majority protest exists, Adopt Resolution No. R-2023-64 and R-2023-65 and Amendment No. 14 setting the adjusted waste hauling rates for FY 2023-24

Questions & Comments

Placentia City Council

AGENDA REPORT
TO: CITY COUNCIL AND PLACENTIA PUBLIC FINANCING AUTHORITY VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JULY 25, 2023
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLACENTIA

APPROVING THE ISSUANCE BY THE PLACENTIA PUBLIC FINANCING AUTHORITY OF NOT TO EXCEED $10 MILLION OF PLACENTIA PUBLIC

FINANCING AUTHORITY LEASE REVENUE BONDS (PUBLIC SAFETY
CENTER PROJECT) SERIES 2023A; APPROVING THE EXECUTION AND

DELIVERY OF RELATED DOCUMENTS IN CONNECTION WITH THE
OFFERING AND SALE OF SUCH BONDS; AND AUTHORIZING OTHER

MATTERS RELATED THERETO

A RESOLUTION OF THE GOVERNING BOARD OF THE PLACENTIA PUBLIC

FINANCING AUTHORITY AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $10 MILLION OF PLACENTIA PUBLIC FINANCING AUTHORITY LEASE REVENUE BONDS (PUBLIC SAFETY CENTER PROJECT) SERIES 2023A; AND

APPROVING THE EXECUTION AND DELIVERY OF RELATED DOCUMENTS IN CONNECTION WITH THE OFFERING AND SALE OF SUCH BONDS; AND

AUTHORIZING OTHER MATTERS RELATED THERETO
FISCAL
IMPACT: EXPENSE: LEASE PAYMENTS ON LEASE REVENUE BONDS IN LIEU OF

RENTAL PAYMENTS FOR CURRENT LEASED FACILITY
SUMMARY:

On March 1, 2022, the City Council selected a preferred project alternative for the proposed Placentia Public Safety Center and directed Staff to complete the architectural and engineering design for the project. On July 11, 2023, the City Council approved a revised project funding structure because of project costs exceeding original estimates due to inflation -related increases in construction costs. As part of that action the City Council authorized Staff and the City's bond consultant team to structure a lease revenue bond package for the purpose of issuing debt to raise the necessary funds to fully fund Phase II construction of the new facility. The proposed lease revenue bond structure authorizes the issuance of debt for a not -to -exceed amount of $10 million at a true interest cost not -to -exceed 5.5% for a period of 30 years.

2.b.

July 25, 2023

City Council Agenda
July 25, 2023

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Placentia City CouncilJuly 25, 2023

Placentia City Council
July 25, 2023