QA/QC PROCEDURES I Described below are the activities involved in delivering the tasks in the general order they will occur. The tasks identified in the scope of work require varying staff commitments. The staffing plan is presented with the ability to reallocate hours as needed to fit the Project needs. The Project Team will be responsible for executing the following tasks and deliverables.
•r--=i• •h.s-
Activity
Description
Deliverable(s)
Bid
ssist the City in finalizing the bid document, evaluate bidder/qualifications, bid o.enin•/Anal sis, and award •rocess throu•h Cit Council Award.
Review And Coordinate with
Cit 's PM
•r - Construction •h.s-
Constructability
Review/Quantity Takeoff
Review for constructability, bid ability and perform value engineering. Conduct independent quantity take -off for construction cost.
Constructability Comments &
Value Engineering
Coordinate with Utility and
Outside Agencies
Meet with all utility companies responsible for relocating their lines and equipment.
Meeting Agenda / Minutes
Photograph and Video
Document the site
Take pre -construction photos and videotape conditions.
Photos, Dated with Labels,
Video
Project Schedule/ Long
Lead Items
Evaluate Design Engineer's proposed schedule for construction duration and cost.
Construction Schedule
Kick-off Meeting
Arrange a pre -construction meeting with agencies, contractor, and utility companies and address all concerns. Review contract administration items.
Meeting Agenda and
Minutes
Conforming to Department
Standards
Review and assist staging plans for compliance with the law and guidelines.
Review Comments & Assist
C•nstruction •h.s-
Weekly Progress and
Schedule Meetin .
Conduct weekly meetings to discuss schedule, change orders, new issues, submittal status, RFI's & safet .
Meeting Agenda and
Minutes
Deficiency Log
Maintain a log of non -compliant work items.
Deficiency Log
Process Submittals
Review and track all submittals for completeness & constructability.
Submittal Approval Log
Track Quantities
Track quantities of completed/force account work for payment.
List Of Quantities
Process Requests for
Information (RFI)
Answer the Contractor's RFI, ensure that the designer explains design RFI.
RFI Logs
Review Contract Change
Orders (CCO)
Review CCO's proposed by the contractor. Recommend needed CCO's. Track cash flow for CCO's.
Logs Of Potential and Issued
CCO's
Claims Administration
Perform claims administration, coordination and monitoring claims, response preparation, logging claims, and tracking claims status.
Potential Claims and
Financial Impact to The City
Weekly Statement of
Working Days
Issue a Weekly Statement of Working Days, showing days remaining, and rainy days.
Weekly Statement of
Working Days
Environmental Compliance
Review and enforce requirements stipulated in permits issued by regulatory and environmental agencies. Maintain/update the master ECR for project compliance /audit.
Reports & Inspection
Labor Compliance
Monitor for compliance with the applicable labor laws and contract requirements, such as .revailin• wa•e requirements.
Verify Certified Payrolls,
Wa•es And Interviews
Progress Payments
Review contractor's payment requests, verify completed quantities Certified Pay Request
Project Documentation
Maintain a project Uniform Filing System per Caltrans LAPM /Construction Manual "Project Documentation".
Electronic Files, Project
Files/Logs
Project Schedule
Review contractor's baseline, monthly, and "look -ahead" submittals. Notify all parties of deviations from the schedule.
Project Schedules,
Correspondence
Permits/Easement Utility
relocations
Continuation of pre -construction activities. Assist in coordination and scheduling of utility work.
Permits Easements,
Relocated Utilities
SWPPP & Safety
Assist and review, approve and monitor of the Contractor's SWPPP. Review, monitor, document and enforce contractor safety procedures for compliance with laws and regulations.
SWPPP Review, Conduct
Regular Safety/Tailgate
Meetings
Disadvantage Business
Enterprise
Assure that the contractor is meeting disadvantage business enterprises goals established for the project.
Prepare Exhibit 9f Of
Caltrans LAPM Monthly
Quality Assurance /
Inspection
Inspect work to ensure compliance with contract documents. Reject unacceptable work usin. Deficienc Lo . Observe the work of s.ecial ins.ectors when re.uired.
Daily Inspection Reports. NC
& Deficienc Lo.
Progress Photos
Continue taking pictures to document the contractor's progress and any problems.
Pictures Labeled with A Log
Community Outreach
Respond to citizens and business owner's concerns.
Minimize Complaints
Daily Inspection Reports
Document contractor's daily operations and provides daily diaries. teld
Daily Measurement
Traffic Control, CHP-
COZEEP
Closure Coordination
Review contractor's traffic control and lane closure request, obtains CT closure approval, coordinate COZEEP with CHP, establish an agreement with CHP's.
Conduct Regular Safety/
Tailgate Meetings
• •st Constructi•n •h.s-
Final Inspection
Conduct a final inspection/walk-through including maintenance and service personnel.
Issue preliminary and final punch list. Coordinate with City.
Punch Lists and Notice of
Completion
"As -Built" Drawings
Review Contractor's redline drawings, submit to the designer.
As Built Redline Drawings
Final Pay Request,
Certificate of Com•letion
Process the contractor's final payment request, issue a Certificate of Completion, obtain applicable •ermits and a Pro'ect Final Resort.
Final Pay Request,
Certification of Com•letion
Dispute Resolution
As requested, aids in resolving any outstanding disputes.
Negotiation/ Arbitration
Project Files
Deliver all project files including photographs. Complete Final Report and Funding Reimbursement application.
Project Files/E-Files
Final Inspection
Conduct a final inspection/walk-through including maintenance and service personnel.
Issue preliminary and final punch list. Coordinate with City.
Punch Lists and Notice of
Completion
Final Pay Request,
Certificate of Completion
Process the contractor's final payment request, issue a Certificate of Completion, obtain applicable permits and a Project Final Report.
Final Pay Request,
Certification of Completion
EXAMPLE SCHEDULE OF ON -CALL SERVICES
ECONSULTANTS
BUILDING SOLUTI ONS
CITY OF PLA CE NTIA
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& INSPECTION SERVICES
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APPENDIX B
SUMMARY SHEET
Firm Name:
Firm Parent or Ownership:
Firm Address:
Firm Telephone Number:
Firm Fax Number:
Number of years in existence:
Management Contact (person responsible for direct contact with the City of Placentia and services required for this Request for Proposal):
Name: Title:
Telephone Number: Fax:
Email:
Project Manager (Person responsible for day-to-day servicing of the account):
Name: Title:
Telephone Number: Fax:
Email:
Types of services provided by the firm:
(Project/Program Management,
Construction Management, and Construction Inspection)
APPENDIX C
CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA
1. The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), dated JANUARY 9, 2024, and to be bound by the terms and conditions of the RFP.
2. This firm has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the proposer and that the proposer is responsible for them.
3. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.
4. The proposal includes all of the commentary, figures and data required by the Request for Proposal, dated JANUARY 9, 2024.
5. This firm has carefully read and fully understands all of the items contained in the RFP. This firm agrees to all of the requirements except for those disclosed by the firm in project proposal, listed on an attachment.
6. The proposal shall be valid for 90 days from JANUARY 9, 2024.
Name of Firm:
By: C
i-1 rH.e,
Authorized Signature)
Type Name:
Title:
Date:
FEE PROPOSAL
January 30, 2024
Chris Tanio, PE, Deputy Director/City Engineer
401 East Chapman Avenue, Placentia, CA 92870
Subject: Fee Proposal for Request for Proposals (RFP) for On -Call Construction Management and Inspection Services for the City of Placentia
Dear Mr. Tanio,
Z&K Consultants Inc. (Z&K) proudly presents our fee proposal for On - Construction Management and Inspection Services for the City of Placentia. R included in our fee proposal contains fully billable rates. All overhead costs included. All insurance will be in force at the time of contract execution. Z&K carefully selected this "A -Team" and committed our most qualified staff for duration of the contract to deliver successful projects. We understand importance of meeting budgets and schedules; we have a strategic plan in plac deliver projects.
Z&K Consultants, Inc Hourly Rates (Project Management, Construction Management & Inspection Services):
Senior Project Manager/Resident Engineer $160
Project Manager/Contract Administrator $152
Senior Construction Manager $166
Construction Manager $158
Senior Construction Inspector $148
Construction Inspector $142
Deputy/Special Inspector $148
Office Engineer/Document Control $138
Labor Compliance Officer $135
Scheduler/Estimator $145
Surveyor $159
Drone Pilot $135
SWPPP/Environmental Specialist $158
Landscape Architect $162
Senior Highway & Bridge Designer/Structural Engineer $165 Public Relations/Community Outreach $135
over 50 On -Call (Engineering
Construction Management,
,ction) contracts in the last
5 years.
Z&K Consultants commits that all assigned personnel will not be removed or replaced without prior City approval. Key personnel will be available to the extent proposed for the duration of the contract. Our proposed and fully committed team is fully capable and exceptionally qualified.
I will serve as the contact person for the full duration on the contract and I am authorized to bind the firm to the terms of the proposal. By signing below, I attest that all information submitted is true and accurate. This proposal shall remain valid for a period of not less than 90 days from the date of submittal. The payment terms shall be net thirty (30) days. We are excited about this opportunity to serve the City and are committed to the successful completion the City's important projects.
Sincer
00- riovz
Z&K C
17130 van tsuren tslvd. I #122 I Riverside, CA 92504
951.310.7470 I [email protected]
Z&K
CONSULTANTS
BUILDING SOLUTIONS
REQUEST FOR PROPOSALS (RFP)
ON -CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE
CITY OF PLACENTIA
RFP RESPONSES TO BE RECEIVED UNTIL
5:00 P.M., TUESDAY JANUARY 30, 2024
City of Placentia
401 East Chapman Avenue
Placentia, CA 92870
Date Issued: JANUARY 9, 2024
REQUEST FOR PROPOSALS (RFP)
FOR
ON -CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE
CITY OF PLACENTIA
TABLE OF CONTENTS
1 INTRODUCTION
3 2
PROPOSAL SCHEDULE
5 3
SCOPE OF WORK
5 4
ASSURANCE OF DESIGNATED PROJECT TEAM
10 5
PROPOSAL FORMAT REQUIREMENTS
11 6
REQUIRED PROPOSAL STATEMENTS
14 7
EXCEPTIONS
14 8
RESOURCE ALLOCATION AND COST PROPOSAL
14 9
SUBMITTAL INSTRUCTIONS
15 10
EVALUATION CRITERIA
17 Appendix "A" — SAMPLE CITY PROFESSIONAL SERVICES AGREEMENT Appendix "B" — SUMMARY SHEET
Appendix "C" — CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA
1. INTRODUCTION
The City of Placentia ("City") seeks competitive proposals from qualified firms to provide On -call Construction Management and Inspection Services. A Professional Services Agreement will be entered into with multiple qualified firms to provide construction management services for a variety of projects on an on -call basis. On an on -call, as -needed basis, the selected firm(s) may later be asked to provide construction management and inspection proposals on a specific, project -by -project basis, based on an agreed -upon specific scope of services and fees.
The firm shall provide general Construction Management and Inspection services to support construction efforts and serve as an extension of City staff to assist in the overall delivery of projects, including preconstruction tasks, managing construction, and ensuring that the work is completed in accordance with the contract documents, and project closeout and commissioning phase. The consultant team will report directly to the City's Project Manager or their authorized representative. City staff may assist in managing construction and will oversee the work of the consultant's Project Manager, Inspector, and Contract Administrator.
Firms must provide construction management services and contract administration in conformance with the requirements set forth in the State's Construction Manual, State's Local Assistance Programs and Procedures Manual, OCFCD encroachment permit/requirements, and other Agencies regulatory permits/requirements. The construction manager is expected implement contract requirements and comply with all Federal and local guidelines, as required, in order to successfully execute the project in a timely and cost-efficient manner.
Technical questions about the requested services that might require a clarification of the Request for Proposals (RFP) shall be made only in writing to the Q&A section located in PlanetBids no fewer than seven (7) calendar days prior to the date and time set for opening of proposals and responses shall be provided in writing. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. This RFP includes a description of the scope of work, proposal requirements, and instructions for submitting your proposal.
Please do not contact City departments or other City staff directly. Information provided by other than the above contact may be invalid and proposals which are submitted in accordance with such information may be declared non -responsive.
Any changes, additions, or deletions in the RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on PlanetBids. Addenda shall become part of the agreement documents.
It is the proposer's sole responsibility to monitor PlanetBids for possible addenda to this RFP. Failure of proposer to retrieve addenda from this site shall not relieve the proposer of the requirements contained therein. Additionally, failure of proposer to return signed addenda, when required, may be cause for rejection of his/her proposal.
Proposals must conform to the requirements of this RFP to be considered for award and successfully submitted through the electronic bid management system at:
https://pbsystem.olanetbids.com/portal/54600/portal-home by the date and time specified on the cover page of this Request For Proposal. All proposals must be signed by an authorized representative and include the completed Summary Sheet and Certification of Proposal to the City of Placentia provided in Appendix "B" and "C" of this RFP.
The City reserves the right to waive any irregularity in any proposal or to reject any proposal that does not comply with this RFP. The City alone, using criteria determined by the City, will select the qualified firm and/or consultant. The successful consultant to whom the contract is awarded shall, within ten (10) days after being notified, enter a contract with the City for the work and shall furnish all required documents necessary to enter said contract. Failure of the successful consultant to execute the contract within said ten (10) days shall be just cause for the City to contract with the next ranked consultant.
By submitting a proposal, the proposer agrees to all of the terms of the RFP and the Agreement (Appendix A), unless exceptions to the RFP or the Agreement are stated by the proposer in its proposal. The successful proposers will be required to enter into an Agreement, which will include the requirements of this RFP as well as other contract requirements. In the delivery of these services, the term of the agreement shall be for three years with the option for two additional one-year term extensions.
The City reserves the right to reject any proposal(s) exceptions or changes to the Agreement or Request for Proposal.
2. PROPOSAL SCHEDULE
The schedule is as follows:
• Advertisement Date — JANUARY 9, 2024
• Q&A Due on PlanetBids — January 23, 2024 by 5:00 p.m. • Proposals Due on PlanetBids — JANUARY 30, 2024 by 5:00 p.m. • Hard copy proposal Due at City Hall — February 1, 2024 by 5:00 p.m. • Proposal Evaluations/Interviews, if necessary — February 2024 • City Council Contract Award and Selection* - March 2024 *The City expects, but does not guarantee, that the decision on selection of a firm will be made by the City Council on the date indicated above.
3. SCOPE OF WORK
The City desires to engage construction management firms that will ensure that not only are City capital projects built per plan and specifications but that will also ensure a high degree of quality craftmanship in the final product. The City's expectation is that selected CM/inspection teams will enforce a high attention to detail on project deliverables to ensure a high -quality finished product.
The majority of capital improvement and construction projects within the city include, but are not limited to, the following:
• Street rehabilitation
• Sewer improvements
• Signing and striping improvements
• Storm Drain improvements
• Bridge construction
• New building construction
• Irrigation and landscaping
• Site Improvements; concrete sidewalk, etc.
• Streets and park lighting
• Parks and Recreation facility improvements
• Mechanical systems
• Electrical systems
• Traffic Signal Improvements
The required services shall be performed by the consultant Project Manager, Inspector and Contract Administrator.
A. Project Manager/Resident Engineer
• The consultant Project Manager shall represent the City in the field. The Project Manager shall possess a minimum of (5) years' experience in construction management.
• The Inspector and the Contracts Administrator should have relevant experience in construction management and certifications or references that affirm the said experience.
B. Bid Analysis
• Prior to the start of the project, the Project Manager shall be responsible for conducting a bid analysis to determine the lowest responsible bidder.
C. Staff Report
• Preparation of staff reports for contract award to the lowest responsive and responsible bidder. Coordinate with the City to determine funding sources, publication dates, environmental and fiscal impact, and schedule of award to meet the City's deadlines.
D. General Construction Administration
• Coordinate with the City to define roles and responsibilities during construction and develop a construction management plan. • Co -lead the pre -construction meeting and schedule and conduct regular construction and progress meetings to discuss such matters as procedures, progress, problems and scheduling. Will prepare and promptly distribute meeting minutes.
• Record the progress of the project. Submit written daily and progress reports to the City. Keep daily logs containing a record of weather, contractor's work on the site, number of workers and equipment, work accomplished, problems encountered, and other relevant data. Make the log available to the City. Prepare and send Weekly Statement of Working Days to the contractor. Monitor contractor's compliance with labor code requirements.
• Maintain, at the job site, records of contract documents including drawings, addenda, change orders, and other modifications of plans and specifications marked to show all changes made during construction.
Maintain as -built records of underground utilities, including locations and depths of trenches. At the completion of the project, deliver to the City all contract documents including as -built records.
• Consult with the City when the contractor requests interpretations of the meaning and intent of the drawings and specifications and assist in achieving the resolution of problems which may arise.
• Coordinate with the City and contractor to incorporate a centralized platform where all documents are filed and distributed amongst the project team.
• Consultant shall be responsible for ensuring that all building permits, special permits, if required are obtained, and that all applicable fees have been paid, and shall obtain approvals from authorities having jurisdiction over the Project.
E. Submittal/RFI Review & Processing
• The Project Manager shall be responsible for review of completeness and quantity of all required shop drawings, product data, samples and other submittals ("Submittals").
• The consultant team shall transmit the Submittals to City staff for review and approval and shall establish and implement procedures for expediting the processing, approving, and distribution of Submittals. • Project Manager shall develop, maintain, and manage all submittal/RFI logs.
• Determine the workflow on for all Submittal/RFI review including City staff, design engineers, contractor personnel, and the construction management team.
F. Constructability Review
• Consultant shall review project plans and specifications to determine its "constructability". Consultant shall also review construction schedule, including activity sequences and duration, schedule of submittals and schedule of delivery for products with long lead-time. The project schedule shall be updated as required showing current conditions and revisions required by actual progress.
• The individuals, Project Manager, Inspector and Contract Administrator, shall not be responsible for construction means, methods, techniques, sequences and procedures employed by the contractor in the performance of the contract, and shall not be responsible for the failure of the contractor to carry out work in accordance with the contract documents. However, any errors, omissions, or discrepancies found in the Contract Documents shall be called to the attention of the City's Project Manager and clarified prior to construction start.
G. Change Order Review
• Consultant shall conduct a comprehensive evaluation of change order requests, provide independent estimates, render recommendations and assist in claim resolution.
• Consultant shall monitor and report on the status of the Project Construction Budget on a monthly basis, indicating actual costs for completed activities and work in progress, and indicating estimates for uncompleted work. Report should identify variances between actual and budgeted or estimated costs and shall advise the City whenever it appears that the Actual Construction Cost has exceeded, or will exceed, the Project Construction Budget for the entire Project or any Project Component.
H. Safety
Monitor the contractor's safety program. Take necessary steps to ensure the jobsite conditions are in compliance with OSHA regulations.
I. Progress Payments
• Consultant shall maintain cost accounting records on authorized work performed under unit costs and additional work performed on the basis of actual costs of labor and materials, or other work requiring accounting records.
• May develop and implement procedures for the review and processing of applications by contractor for progress and final payments. • Make recommendations for certification to the City for payment. • Provide status of monthly certified payroll reports and monthly as-builts updates as backup for each payment submitted to the city for review.
J. Material Testing
• Consultant team to provide field inspections and compaction tests for grading, trench backfill and asphalt concrete pavement construction according to the project special provisions, the Standard Specifications for Public Works Construction ("Green Book") and Caltrans Standard Specifications.
• Provide inspections for installation of precast and cast in -place concrete, welding, high strength bolts, structural steel, masonry, painting and other types of work in accordance with the California Building Code (CBC) and the contract documents.
• Available tests may include the following:
• Mix Designs
• Concrete
• Concrete Blocks
• Brick Masonry
• Masonry Prisms
• Mortar and Grout
• Fireproofing
• Soils and Aggregates
• Asphalt Concrete
• Reinforcing Steel
• Environmental
K. Inspections
• Consultant shall determine that the work of contractor is being performed in accordance with the contract documents.
• Make recommendations to the City regarding special inspection or testing of work not in compliance with the provisions of the contract documents.
• Subject to review by the City, reject work which does not conform to the requirements of contract documents.
• Facilitate and coordinate inspection by representatives of other agencies, as needed.
• Evaluate the completion of the work of the contractor and make recommendations to the City when work is ready for final inspection. • Assist the City in conducting final punchlist inspections. • Schedule and coordinate special inspection and material testing. • Inspector(s) shall oversee and inspect all aspects of construction to ensure compliance with the Plans, Specifications, and Special provisions.
L. Claims
• Claims submitted by the contractor must adhere to Public Contract Code Section 10240 and 20104.
• Consultant Project Manager shall coordinate with City consultant on claim matters.
• Review all claims and provide an evaluation to the City. Documentation must be provided and reviewed to support any claim.
• Coordinate the resolution of each claim with suggested design changes that may have been caused by unforeseen field conditions.
M. Prevailing Wage / Labor Compliance
• Consultant shall monitor and enforce prevailing wage forms and requirements for conformance to the prevailing wage rates on a weekly basis.
• Shall verify that all Trade personnel listed in the daily log are also listed in the certified payroll and shall conduct weekly employee interviews, one for each trade, and submit verification with the monthly progress payments.
• Perform employee interviews to verify and enforce prevailing wage requirements on a regular basis.
N. Project Closeout
• The Project Manager shall be responsible for all project closeout items, such as: As -Built plans and related documentation, punch list completion, commissioning, warranty requests during the one-year period. Shall schedule and oversee the warranty repair. Should include site visits as requested by the City to look at defects or imperfections to determine if it is a warranty issue.
• Shall provide a close out report outlining any obstacles, violations, and services performed. Shall provide a close out report for but not limited to any violations, fringe benefit statements, missing payroll reports, unsatisfactory employee interviews, claims, and any other documentation related to prevailing wage and labor compliance.
O. Community Outreach
• Consultant shall attend and co -lead a pre -construction meeting with the community. The primary purpose of this meeting is to introduce the CM team to the community and discuss major anticipated construction impacts.
• Project Manager shall coordinate with the City's Communication Manager and communicate with the community regarding impacts related to the construction project.
P. Federal Requirements
• Preparation of Caltrans documentation including but not limited to Award package, interim reports, and final report (close out) to be reviewed by the City.
• Coordinate with the City to ensure Disadvantaged Business Enterprises (DBE) goal is met by contractors and document any changes throughout the length of the project.
• Compliance with any and all state and federal funding requirements for construction and enforce any regulations set forth by these funds.
All tasks listed above shall be required on an as -needed basis. The city reserves the right to add or reduce some of the above tasks and duties as it sees fit. The
consultant, serving as staff extension, shall remain sufficiently flexible to meet the needs of the City and of the project.
4. ASSURANCE OF DESIGNATED PROJECT TEAM
Proposer shall ensure that the designated project team, including sub -consultants as identified in the firm's proposal, is used for this project. Departure or reassignment of, or substitution for, any member of the designated project team or sub-consultant(s) shall not be made without the prior written approval of the City.
5. PROPOSAL FORMAT REQUIREMENTS
Each response to this RFP shall include the information described in this section.
Provide the information in the specified order. Failure to include all the elements specified may be cause for rejection. Additional information may be provided but should be brief and relevant to the goals of this RFP. Excessive information will not be considered favorably.
Three physical copies of the final proposal shall be submitted to the City no later than two working days after the proposal deadline. The consultant project cost proposal shall be submitted in a separate sealed envelope marked "Cost Proposal." Proposer's who do not include physical copies within the specified timeframe will be considered unresponsive and disqualified.
All proposals must be signed by an authorized representative and include the completed Summary Sheet and Certification of Proposal to the City of Placentia provided in Appendix "B" and "C" of this RFP.
Proposals shall be limited to a maximum of 30 pages. Proposals over 30 pages will be rejected. Paper size shall be 8.5"x11" and occasional 11"x17" sheets are acceptable for exhibits and graphics. The cover letter, table of contents, front and back covers, summary sheet, certification of proposal and section dividers are excluded from the page count. The proposal should include the following sections in order:
A. Cover Letter
Shall contain the following information:
• Title of this RFP
• Name and mailing address of the prime consultant (include physical location if mailing address is a PO Box)
• Contact Person, Email address, telephone number, and fax number The City will use email to notify your firm of critical developments such as interview schedules if any, notification of selection/non-selection, etc. Therefore, it is essential that you identify one or more contact persons who have frequent access to email.
The City will not be responsible for delivery failure of email due to firewalls, spam filters, or individuals' failure to retrieve email messages. The City will not attempt to re -deliver any messages which fail due to no fault of the City.
The Cover Letter must be signed by an officer empowered by the Consultant to sign such material and thereby commit the Consultant to the obligations contained in the RFP response. Further, the signing and submission of a response shall indicate the intention of the proposer to adhere to the provisions described in this RFP and a commitment to enter into a binding contract.
1. Proposals submitted on behalf of a Partnership shall be signed in the firm name by a partner or the Attorney -In -Fact. If signed by the Attorney -In -Fact, there shall be attached to the proposal a Power -Of- Attorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm.
2. Proposals which are submitted on behalf of a Corporation shall have the correct corporate name thereon and the actual signature of the authorized officer of the corporation written (not typed) below the corporate name. The title of the office held by the person signing for the corporation shall appear below the signature of the officer.
3. Proposals which are submitted by an Individual doing business under a firm name ("dba") shall be signed in the name of the individual doing business under the proper firm's name and style.
B. Executive Summary
Describe your firm's and sub -consultant's (if any) general experience and qualifications as it pertains to projects of similar scope and size. Identify the services which would be completed by your firm's staff and those that would be provided by sub- consultants. Identify any sub -consultants you propose to utilize to supplement your firm's staff.
C. Project Team Organization
Clearly identify the prime consultant, all subconsultants, and their respective roles.
Show the Project Manager and the key staff proposed for this project, including subconsultants' staff. It is expected that the project team proposed under this proposal will remain unchanged throughout the duration of the project. Replacement of key staff without consultation with the City will not be permitted.
Include contact information and a brief summary of the Prime firm's history and experience providing the requested services on similarly sized and scoped projects.
Include a summary of the firm's experience, if any, with the City of Placentia. Provide a brief resume for each key staff member including their education background, licensing (if applicable), availability, and project experience.
D. Relevant Project Experience and References
List and provide a narrative summary of related project experiences. Include a minimum of three (3) similar type/size projects that your team has completed.
Provide a project description, services provided, and construction costs. Discuss whether the design and construction were completed on time and within budget.
Provide a minimum of three (3) references (name, title, agency, and telephone number) from previous experience. Provide no more than one contact person per project as a reference, including agency/company and phone number. Preference is given to project references that have directly worked with staff proposed for this project.
E. Understanding & Approach
Provide a detailed discussion of your firm's approach to the successful implementation of this agreement. Describe your firm/team's understanding duties assigned and identify the approach for key services and/or issues anticipated.
Describe the Project Manager's and firm/team support and approach to ensure the effort is completed on schedule and within the established budget.
F. Scope of Work
Provide a scope of work complementing the City's proposed scope of work describing all tasks required to complete the work and any additional aspects to the work scope the City should and could consider. The scope of work shall provide enough detail to distinguish the varied work effort required, in keeping with the City's desired tasks to be completed.
G. Schedule
Provide a typical schedule or sequence of events to accomplish all the required tasks; include review/approval times for the City and other project stakeholders.
H. Proposed Exceptions
Describe all proposed exceptions, alterations or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (Appendix " A"). This section shall be clearly marked "Proposed Exceptions" in your submittal. If no exceptions are taken this shall be clearly stated in this section. The nature and scope of your proposed exceptions may affect the evaluation of your submittal and the City's determination of whether it is possible to successfully negotiate a contract with your firm/individual.
It is necessary to submit these elements with your RFP response. Failure to submit the required information with your response will render your proposal non- responsive.
6. REQUIRED PROPOSAL STATEMENTS
This statements identified below must be included in your RFP response:
A. A statement that the submitting firm will perform the services and adhere to the requirements described in this RFP, including any addenda (reference the addenda by date and/or number).
B. Subsequent to award of this RFP, all or part of any submittal may be released to any person or firm who may request it, as prescribed by the State of California Public Records Act.
C. Proposers shall include a statement that describes the specific portion(s) of their submittal that are considered proprietary and should not be releasable as public information. Proposers should be aware that all such requests may be subject to legal review and challenge.
D. Include a statement of assurance that you will not substitute members of your designated team without approval by the City of Placentia staff which declares there is no Conflict of Interest.
E. Include a statement which declares there is no Conflict of Interests.
F. Provide a statement attesting there has been no Collusion with other proposing firms.
G. Indicate your ability and agreement to fulfill the indemnification and insurance requirements contained in the sample contract. (Please note that actual Certificates of Insurance are not required as part of your submittal.)
7. EXCEPTIONS
8. RESOURCE ALLOCATION AND COST PROPOSAL
Selection of the consultant will be made in accordance with the provisions of Chapter 10 of the California Government Code, Sections 4526 and 4529.5, stating that selection of professional services is based on competence and qualifications without regard to fee. The fee will be opened and evaluated to ensure the fee is reasonable for the services to be delivered after selection of the consultant based on qualifications is complete. Provide in a separate sealed envelope the proposed billing rates for all expected personnel to deliver services as described in the scope of work.
All cost proposals shall be signed and dated per Section 5.0 above and shall be submitted in a separate sealed envelope.
9. SUBMITTAL INSTRUCTIONS
A. Time, Place and Format
Proposal submission due date: JANUARY 30, 2024 at 5:00 P.M: No proposals will be considered for award unless properly and successfully submitted through the electronic bid management system at:
https://pbsystem.planetbids.com/portal/54600/portal-home by the date and time specified on the cover page of this Request For Proposal. All proposals must be signed by an authorized representative.
All required sections, including pricing, shall be submitted via the website. Bidder is solely responsible for "on time" submission of their electronic proposal. The bid management system will not accept late bids and no exceptions shall be made. Bidders will receive an e -bid confirmation number with a time stamp from PlanetBids, the bid management system indicating their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.
DO NOT FAX OR E-MAIL.
NOTE: E-Bids/Proposals are sealed and cannot be viewed by the City or any other person or entity until the closing date and time. If you need to withdraw your bid, you may do so at any time before the bid deadline, by going back into the system and selecting "withdraw".
Three physical copies of the final proposal shall be submitted to the City no later than two working days after the proposal deadline. The
consultant project cost proposal shall be submitted in a separate sealed envelope marked "Cost Proposal." Proposer's who do not include physical copies within the specified timeframe will be considered unresponsive and disqualified.
All proposals must be signed by an authorized representative and include the completed Summary Sheet and Certification of Proposal to the City of Placentia provided in Appendix "B" and "C" of this RFP.
Proposals must:
• Show page numbers for all pages in the proposal.
• Be on 8-1/2"x11" page size
• states "On -Call Construction Management and
Inspection Services"
• identifies the proposer
• Must be addressed as follows:
City of Placentia
Attn: Chris Tanio, PE, Deputy Director/City Engineer
401 E. Chapman Avenue
Placentia, CA 92870
• Proposals must address the requirements of the RFP as set forth in Section 5. They should be as concise as possible and must not contain any promotional, advertising or display material.
B. Cost proposal Submittal
A detailed hourly rate schedule shall be required for this RFP. If subcontracting, the rate structure for those services shall be included.
On -call contracts resulting from this RFP will be awarded to firms whose Technical Proposal meets the technical requirements of the RFP.
Proposals will be ranked in accordance with the evaluation criteria stated in this RFP. Should the consultants selected for each task or project be not able to reach an agreement on the fees for design services, the City reserves the right to enter negotiations with any of the qualified consultant on the on -call list.
C. Opening of Responses
All proposals are scheduled to be opened and considered within two weeks after the deadline date shown in Section 2 using evaluation procedures set forth in Section 10. Consultant selection may be delayed or postponed at the discretion of the City.
10. EVALUATION CRITERIA
A. Selection Committee
a. Proposals submitted will be evaluated by a Selection Committee B. Review of Proposals
a. The Selection Committee will use a point formula during the review process to individually score Project Proposals, as outlined in Section C below, "Project Proposal Evaluation Criteria." The Selection Committee will then be convened to review and discuss these evaluations and combine the individual scores to arrive at an average composite Project Proposal score for each firm. Firms that do not meet "Mandatory Elements" listed in Section C1 below will be eliminated from further consideration.
b. After the composite Project Proposal score for each firm has been established based upon the "Qualitative Evaluation" criteria listed in Section C, the Selection Committee may request oral presentations from a subset of those firms with a minimum score of 70 points. Based upon score rankings, the three (3) highest ranking firms may be interviewed.
The Selection Committee may also schedule a site visit, if applicable. c. The Cost Proposal of firms receiving a minimum score of 70 points on the qualitative review will be opened to ensure that the Cost Proposal is reasonable. The cost proposal for these services should consist of hourly rate for all classifications assigned to this project.
C. Project Proposal Evaluation Criteria
Proposals will be evaluated using three (3) sets of criteria. Firms meeting the mandatory elements will have their proposals evaluated and scored. The following represent the principal selection criteria which will be considered during the evaluation process.
a. Mandatory Elements
i. The firm is independent and properly licensed to practice in California.
ii. The firm has no conflict of interest with regard to any other work performed by the firm for the City.
iii. The firm adheres to the instructions in this RFQ on preparing and submitting the proposal.
iv. The firm included a Letter of Transmittal in the Project Proposal. b. Qualitative Evaluation (Maximum Points = 100)
In order to be considered the proposer must achieve at least 70 points. (Points will be assigned by the Department Director or Coordinator.) i. Expertise and Experience (60 points)
1. The quality of the firm's and individual personnel's experience in providing professional design and
engineering services for City Capital Improvement Projects as described in the Scope of Services. The quality of the personnel's demonstrated expertise in producing detailed plans and related engineering services.
2. The quality of professional personnel's education,
certifications, licenses, and years of experience designing plans and providing construction support. Demonstrated
commitment to high quality customer service and public
relations.
3. Public agency references relative to personnel assigned to this contract; Long-term working relationships, multiple projects delivered for same agencies.
4. Firm's statement on why it believes itself to be best qualified.
ii. Scope of Work (20 points)
1. Contract scope of work outlined in Section 3 of the RFP is addressed, and the proposal demonstrates that the
proposer thoroughly understands the City's needs and
expectations, and how those will be met.
2. Inclusion of additional work scope/deliverables that complements and enhances the City's scope of work which will ultimately deliver better services and construction projects.
iii. Allocation of Resources (20 points)
1. Conceptual plan that outlines how the firm's resources will be leveraged to deliver Construction Management and
Inspection Services that ultimately result in better projects.
2. Identify any distinguishing features, resources, skills and/or services your firm can allocate to this contract to deliver the City's capital improvement projects.
LEGAL REQUIREMENTS
The contract awarded shall be governed in all respect by the laws of the State of California, and any litigation with respect thereto shall be brought in the courts of the State of California.
The firm awarded the contract shall comply with applicable Federal, state and local laws and regulations and comply with the following terms:
• The City has the right to reject any and all proposals . • All documents submitted in response to the RFP are public documents subject to disclosure as permitted by the California Public Records Act. • The City is not liable for any costs incurred in responding to the RFP. • From the issue date of this RFP until a firm is selected and the selection is announced, firms are not allowed to communicate for any reason with any City staff except through the person named herein for questions. For violation of this provision, the City shall reserve the right to reject the proposal of the offending firm. • The selected firm will be required to enter into a Professional Services Agreement with the City of Placentia which includes the City's Standard Terms and Conditions including insurance requirements.
• Proposals submitted early may be withdrawn by the firm prior to the Proposal due date specified above. Following the Proposal due date, the Proposal constitutes a binding offer and may not be withdrawn by the firm prior to the award. • The City of Placentia reserves the right to: (a) waive minor irregularities or variances, non -material bid informalities or defects in any proposal; (b) reject any and all proposals, in whole or in part, submitted in response to this solicitation; (c) request clarifications from all firms; (d) request resubmissions from all firms; (e) make partial, progressive or multiple awards; and (f) take any other action as permitted by law and /or the City's Procurement Ordinance.
APPENDIX "A" - PROFESSIONAL SERVICES AGREEMENT (SAMPLE)
CITY OF PLACENTIA
PROFESSIONAL SERVICES AGREEMENT
WITH
THIS AGREEMENT is made and entered into this _ day of , 20_ ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and , a [state] [type of corporation] ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to landscape architecture and accessibility design services, as more fully described herein; and
B. WHEREAS, Consultant represents that it is "design professional" as that term is defined by California Civil Code Section 2782.8 and has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; including credentials as a Certified Access Specialist under Subchapter 2.5 of Title 21 of the California Code of Regulations; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement; and E. WHEREAS, among other reasons, the City is hiring Consultant to perform accessibility design services at a public park within the City to comply with all applicable accessibility requirements.
Accordingly, Consultant desires to perform these services and to bear all risk the City may bear resulting from accessibility designs that are not complaint.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in the Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference, including but not limited to, preparing all design documents free from defects.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices, and with credentials as a Certified Access Specialist under Subchapter 2.5 of Title 21 of the California Code of Regulations. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its
service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. Consultant also warrants that it has ownership of all intellectual property being provided under this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non- discrimination clause.
Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All
insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City.
Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Dollars ($ .00).
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 25% of the total contract sum or $25,000 whichever is more. The City Engineer is authorized to approve a Change Order for such additional services.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A".
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of months, ending on , 20_, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination.
Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished
design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant. (b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage. (c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
(d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant
shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.
Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant. If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below.
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant." (b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased.
In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held
responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY:
City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: Tel:
Fax: Fax:
Attn: Attn:
6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of
the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.
Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or -whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits
on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.
6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be
required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CITY OF PLACENTIA,
A municipal corporation
Date:
City Administrator
ATTEST:
City Clerk and ex -officio Clerk
of the City of Placentia
CONSULTANT
Date:
Signature
Name and Title
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:
Date:
City Attorney
APPROVED AS TO INSURANCE:
Date:
Risk Management
APPROVED AS TO CONTENT:
Date:
Project Manager
DEPARTMENTAL APPROVAL
Date:
Name, Title
EXHIBIT A
CONSULTANT'S PROPOSAL AND SCOPE OF WORK
EXHIBIT B
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
APPENDIX B
SUMMARY SHEET
Firm Name:
Firm Parent or Ownership:
Firm Address:
Firm Telephone Number:
Firm Fax Number:
Number of years in existence:
Management Contact (person responsible for direct contact with the City of Placentia and services required for this Request for Proposal):
Name: Title:
Telephone Number: Fax:
Email:
Project Manager (Person responsible for day-to-day servicing of the account):
Name: Title:
Telephone Number: Fax:
Email:
Types of services provided by the firm:
APPENDIX C
CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA
1. The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), dated JANUARY 9, 2024, and to be bound by the terms and conditions of the RFP.
2. This firm has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the proposer and that the proposer is responsible for them.
3. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.
4. The proposal includes all of the commentary, figures and data required by the Request for Proposal, dated JANUARY 9, 2024.
5. This firm has carefully read and fully understands all of the items contained in the RFP. This firm agrees to all of the requirements except for those disclosed by the firm in project proposal, listed on an attachment.
6. The proposal shall be valid for 90 days from JANUARY 9, 2024.
Name of Firm:
By:
(Authorized Signature)
Type Name:
Title:
Date:
EXHIBIT B
CERTIFICATES OF INSURANCE AND ENDORSEMENTS
Z&K Consultants, Inc.
KADIRISAI
Z&KCONS-01
ACOR0 CERTIFICATE OF LIABILITY INSURANCE
4*....---/
DATE(MM/DD/YYYY)
2/21/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
NFP Property & Casualty Services, Inc.
1551 North Tustin Avenue
Suite 500
Santa Ana, CA 92705
CONTACT Nicole Hatcher
NAME:
PHONE FAX
(A/c, No, Ext): (480 ) 998-8038 (A/c, No):
AIL
ADDRESS: [email protected]
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A : Travelers Property Casualty Company of America 25674
INSURED
Z & K Consultants, Inc.
22295 Jessamine Way
Corona, CA 92883
INSURER B : Travelers Casualty and Surety Company of America 31194
INSURER C :
INSURER D :
INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
(MM/DD/YYYYI
POLICY EXP
(MM/DD/YYYYI
LIMITS
A
COMMERCIAL GENERAL LIABILITY
X
X
6802J978123
5/18/2023
5/18/2024
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE
X
OCCUR
PREM SES Ea occur ence)
$ 1,000,000
MED EXP (Any one person)
$ 5,000
PERSONAL & ADV INJURY
$ 1,000,000
GEN'L
X
AGGREGATE
POLICY
OTHER:
LIMIT APPLIES
PER:
GENERAL AGGREGATE
$ 2,000,000
PRODUCTS - COMP/OP AGG
$ 2,000,000
$
A
AUTOMOBILE
X
LIABILITY
ANY AUTO
OWNED
AUTOS ONLY
AUTOS ONLY
SCHEDULED
AUTOS
NON -OWNED UU
X
X
BA6W812054
5/18/2023
5/18/2024
COMBINED SINGLE LIMIT
(Ea accident)
1,000,000
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
(PerraccidentDAMAGE
$
$
A
X
UMBRELLA LIAB
EXCESS LIAB
X
OCCUR
CLAIMS -MADE
CUP7W800864
5/18/2023
5/18/2024
EACH OCCURRENCE
$ 5,000,000
AGGREGATE
$ 5,000,000
DED
X
RETENTION $ 0
Prod Comp
$ 5,000,000
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y / N
Y
N /A
X
UB9K77696A
5/18/2023
5/18/2024
X
PER
STATUTE
OTH-
ER
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
1,000,000
$
B
E&O/Prof Liab
0105963601
7/10/2023
7/10/2024
Agg $2,000,000 Each
1,000,000
DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are named Additional Insured as respects to General Liability and Auto Liability. This Insurance is primary and non-contributory with any other insurance of the additional insured, so long as a written contract or agreement to such exists prior to a loss. A Waiver of subrogation in favor of the The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers applies as respects to General Liability, Auto Liability and Workers Compensation coverage so long as written contract or agreement exists as per attached endorsements CGD3810915, CAT4200215 and WC990376 (A)- 001.
CERTIFICATE HOLDER
CANCELLATION
City of Placentia
Attn: Chris Tanio
401 East Chapman Avenue
Placentia, CA 92870
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED
(ARCHITECTS, ENGINEERS AND SURVEYORS)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
1. The following is added to SECTION II — WHO IS
AN INSURED:
Any person or organization that you agree in a
"written contract requiring insurance" to include as
an additional insured on this Coverage Part, but:
a. Only with respect to liability for "bodily injury",
"property damage" or "personal injury"; and
b. If, and only to the extent that, the injury or
damage is caused by acts or omissions of
you or your subcontractor in the performance
of "your work" to which the "written contract
requiring insurance" applies, or in connection
with premises owned by or rented to you.
The person or organization does not qualify as an
additional insured:
c. With respect to the independent acts or
omissions of such person or organization; or
d. For "bodily injury", "property damage" or
"personal injury" for which such person or
organization has assumed liability in a
contract or agreement.
The insurance provided to such additional insured
is limited as follows:
e. This insurance does not apply on any basis to
any person or organization for which
coverage as an additional insured specifically
is added by another endorsement to this
Coverage Part.
f. This insurance does not apply to the
rendering of or failure to render any
"professional services".
In the event that the Limits of Insurance of the
Coverage Part shown in the Declarations
exceed the limits of liability required by the
"written contract requiring insurance", the
insurance provided to the additional insured
shall be limited to the limits of liability required
by that "written contract requiring insurance".
This endorsement does not increase the
limits of insurance described in Section III —
Limits Of Insurance.
g.
h. This insurance does not apply to "bodily
injury" or "property damage" caused by "your
work" and included in the "products -
completed operations hazard" unless the
"written contract requiring insurance"
specifically requires you to provide such
coverage for that additional insured, and then
the insurance provided to the additional
insured applies only to such "bodily injury" or
"property damage" that occurs before the end
of the period of time for which the "written
contract requiring insurance" requires you to
provide such coverage or the end of the
policy period, whichever is earlier.
2. The following is added to Paragraph 4.a. of
SECTION IV - COMMERCIAL GENERAL
LIABILITY CONDITIONS:
The insurance provided to the additional insured
is excess over any valid and collectible other
insurance, whether primary, excess, contingent or
on any other basis, that is available to the
additional insured for a loss we cover. However, if
you specifically agree in the "written contract
requiring insurance" that this insurance provided
to the additional insured under this Coverage Part
must apply on a primary basis or a primary and
non-contributory basis, this insurance is primary
to other insurance available to the additional
insured which covers that person or organizations
as a named insured for such loss, and we will not
share with the other insurance, provided that:
(1) The "bodily injury" or "property damage" for
which coverage is sought occurs; and
(2) The "personal injury" for which coverage is
sought arises out of an offense committed;
after you have signed that "written contract
requiring insurance". But this insurance provided
to the additional insured still is excess over valid
and collectible other insurance, whether primary,
excess, contingent or on any other basis, that is
available to the additional insured when that
person or organization is an additional insured
under any other insurance.
CG D3 81 09 15
© 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc., with its permission
COMMERCIAL GENERAL LIABILITY
3. The following is added to Paragraph 8., Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV - COMMERCIAL GENERAL
LIABILITY CONDITIONS:
We waive any right of recovery we may have
against any person or organization because of
payments we make for "bodily injury", "property
damage" or "personal injury" arising out of "your
work" performed by you, or on your behalf, done
under a "written contract requiring insurance" with
that person or organization. We waive this right
only where you have agreed to do so as part of
the "written contract requiring insurance" with
such person or organization signed by you
before, and in effect when, the "bodily injury" or
"property damage" occurs, or the "personal injury"
offense is committed.
4. The following definition is added to the
DEFINITIONS Section:
"Written contract requiring insurance" means that
part of any written contract under which you are
required to include a person or organization as an
additional insured on this Coverage Part,
provided that the "bodily injury" and "property
damage" occurs and the "personal injury" is
caused by an offense committed:
a. After you have signed that written contract;
b. While that part of the written contract is in
effect; and
c. Before the end of the policy period.
© 2015 The Travelers Indemnity Company. All rights reserved. CG D3 81 09 15 Includes the copyrighted material of Insurance Services Office, Inc., with its permission
COMMERCIAL GENERAL LIABILITY
c. Method Of Sharing
If all of the other insurance permits contribution
by equal shares, we will follow this method also.
Under this approach each insurer contributes
equal amounts until it has paid its applicable
limit of insurance or none of the loss remains,
whichever comes first.
If any of the other insurance does not permit
contribution by equal shares, we will contribute
by limits. Under this method, each insurer's
share is based on the ratio of its applicable limit
of insurance to the total applicable limits of
insurance of all insurers.
d. Primary And Non -Contributory Insurance If
Required By Written Contract
If you specifically agree in a written contract or
agreement that the insurance afforded to an
insured under this Coverage Part must apply on
a primary basis, or a primary and non-
contributory basis, this insurance is primary to
other insurance that is available to such insured
which covers such insured as a named insured,
and we will not share with that other insurance,
provided that:
(1) The "bodily injury" or "property damage" for
which coverage is sought occurs; and
(2) The "personal and advertising injury" for
which coverage is sought is caused by an
offense that is committed;
subsequent to the signing of that contract or
agreement by you.
5. Premium Audit
a. We will compute all premiums for this Coverage
Part in accordance with our rules and rates.
b. Premium shown in this Coverage Part as
advance premium is a deposit premium only. At
the close of each audit period we will compute
the earned premium for that period and send
notice to the first Named Insured. The due date
for audit and retrospective premiums is the date
shown as the due date on the bill. If the sum of
the advance and audit premiums paid for the
policy period is greater than the earned
premium, we will return the excess to the first
Named Insured.
c. The first Named Insured must keep records of
the information we need for premium
computation, and send us copies at such times
as we may request.
6. Representations
By accepting this policy, you agree:
a. The statements in the Declarations are
accurate and complete;
b. Those statements are based upon
representations you made to us; and
c. We have issued this policy in reliance upon
your representations.
The unintentional omission of, or unintentional error
in, any information provided by you which we relied
upon in issuing this policy will not prejudice your
rights under this insurance. However, this provision
does not affect our right to collect additional
premium or to exercise our rights of cancellation or
nonrenewal in accordance with applicable insurance
laws or regulations.
7. Separation Of Insureds
Except with respect to the Limits of Insurance, and
any rights or duties specifically assigned in this
Coverage Part to the first Named Insured, this
insurance applies:
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom claim
is made or "suit" is brought.
8. Transfer Of Rights Of Recovery Against Others
To Us
If the insured has rights to recover all or part of any payment we have made under this Coverage Part,
those rights are transferred to us. The insured must
do nothing after loss to impair them. At our request,
the insured will bring "suit" or transfer those rights
to us and help us enforce them.
9. When We Do Not Renew
If we decide not to renew this Coverage Part, we will
mail or deliver to the first Named Insured shown in
the Declarations written notice of the nonrenewal
not less than 30 days before the expiration date.
If notice is mailed, proof of mailing will be sufficient proof of notice.
SECTION V - DEFINITIONS
1. "Advertisement" means a notice that is broadcast or
published to the general public or specific market
segments about your goods, products or services
for the purpose of attracting customers or
supporters. For the purposes of this definition:
a. Notices that are published include material
placed on the Internet or on similar electronic
means of communication; and
b. Regarding websites, only that part of a website
that is about your goods, products or services
for the purposes of attracting customers or
supporters is considered an advertisement.
© 2017 The Travelers Indemnity Company. All rights reserved. CG T1 00 02 19 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
AUTO COVERAGE PLUS ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered.
A. BLANKET ADDITIONAL INSURED
B. EMPLOYEE HIRED AUTO
C. EMPLOYEES AS INSURED
D. SUPPLEMENTARY PAYMENTS - INCREASED
LIMITS
E. TRAILERS - INCREASED LOAD CAPACITY
F. HIRED AUTO PHYSICAL DAMAGE
G. PHYSICAL DAMAGE - TRANSPORTATION
EXPENSES - INCREASED LIMIT
A. BLANKET ADDITIONAL INSURED
The following is added to Paragraph A.1., Who Is
An Insured, of SECTION II - COVERED AUTOS
LIABILITY COVERAGE:
Any person or organization who is required under
a written contract or agreement between you and
that person or organization, that is signed and
executed by you before the "bodily injury" or
"property damage" occurs and that is in effect
during the policy period, to be named as an addi-
tional insured is an "insured" for Covered Autos
Liability Coverage, but only for damages to which
this insurance applies and only to the extent that
person or organization qualifies as an "insured"
under the Who Is An Insured provision contained
in Section II .
B. EMPLOYEE HIRED AUTO
1. The following is added to Paragraph A.1.,
Who Is An Insured, of SECTION II — COV-
ERED AUTOS LIABILITY COVERAGE:
An "employee" of yours is an "insured" while
operating a covered "auto" hired or rented
under a contract or agreement in an "em-
ployee's" name, with your permission, while
H. AUDIO, VISUAL AND DATA ELECTRONIC
EQUIPMENT- INCREASED LIMIT
I. WAIVER OF DEDUCTIBLE - GLASS
J. PERSONAL PROPERTY
K. AIRBAGS
L. AUTO LOAN LEASE GAP
M. BLANKET WAIVER OF SUBROGATION
performing duties related to the conduct of
your business.
2. The following replaces Paragraph b. in B.5.,
Other Insurance, of SECTION IV - BUSI-
NESS AUTO CONDITIONS:
b. For Hired Auto Physical Damage Cover-
age, the following are deemed to be cov-
ered "autos" you own:
(1) Any covered "auto" you lease, hire,
rent or borrow; and
(2) Any covered "auto" hired or rented by
your "employee" under a contract in
an "employee's" name, with your
permission, while performing duties
related to the conduct of your busi-
ness.
However, any "auto" that is leased, hired,
rented or borrowed with a driver is not a
covered "auto".
C. EMPLOYEES AS INSURED
The following is added to Paragraph A.1., Who Is
An Insured, of SECTION II - COVERED AUTOS
LIABILITY COVERAGE:
CA T4 20 02 15
© 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 3 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
COMMERCIAL AUTO
Any "employee" of yours is an "insured" while us-
ing a covered "auto" you don't own, hire or borrow
in your business or your personal affairs.
D. SUPPLEMENTARY PAYMENTS - INCREASED
LIMITS
1. The following replaces Paragraph A.2.a.(2) of
SECTION II — COVERED AUTOS LIABILITY
COVERAGE:
(2) Up to $3,000 for cost of bail bonds (in-
cluding bonds for related traffic law viola-
tions) required because of an "accident"
we cover. We do not have to furnish
these bonds.
2. The following replaces Paragraph A.2.a.(4) of
SECTION II - COVERED AUTOS LIABILITY
COVERAGE:
(4) All reasonable expenses incurred by the
"insured" at our request, including actual
loss of earnings up to $500 a day be-
cause of time off from work.
E. TRAILERS - INCREASED LOAD CAPACITY
The following replaces Paragraph C.1. of SEC-
TION I — COVERED AUTOS:
1. "Trailers" with a load capacity of 3,000
pounds or less designed primarily for travel
on public roads.
F. HIRED AUTO PHYSICAL DAMAGE
The following is added to Paragraph A.4., Cover-
age Extensions, of SECTION III - PHYSICAL
DAMAGE COVERAGE:
Hired Auto Physical Damage Coverage
If hired "autos" are covered "autos" for Covered
Autos Liability Coverage but not covered "autos"
for Physical Damage Coverage, and this policy
also provides Physical Damage Coverage for an
owned "auto", then the Physical Damage Cover-
age is extended to "autos" that you hire, rent or
borrow subject to the following:
(1) The most we will pay for "loss" to any one
"auto" that you hire, rent or borrow is the
lesser of:
(a) $50,000;
(b) The actual cash value of the damaged or
stolen property as of the time of the
"loss"; or
(c) The cost of repairing or replacing the
damaged or stolen property with other
property of like kind and quality.
(2) An adjustment for depreciation and physical
condition will be made in determining actual
cash value in the event of a total "loss".
(3) If a repair or replacement results in better
than like kind or quality, we will not pay for the
amount of betterment.
(4) A deductible equal to the highest Physical
Damage deductible applicable to any owned
covered "auto".
(5) This Coverage Extension does not apply to:
(a) Any "auto" that is hired, rented or bor-
rowed with a driver; or
(b) Any "auto" that is hired, rented or bor-
rowed from your "employee".
G. PHYSICAL DAMAGE - TRANSPORTATION
EXPENSES - INCREASED LIMIT
The following replaces the first sentence in Para-
graph A.4.a., Transportation Expenses, of
SECTION III - PHYSICAL DAMAGE COVER-
AGE:
We will pay up to $50 per day to a maximum of
$1,500 for temporary transportation expense in-
curred by you because of the total theft of a cov-
ered "auto" of the private passenger type.
H. AUDIO, VISUAL AND DATA ELECTRONIC
EQUIPMENT — INCREASED LIMIT
Paragraph C.1.b. of SECTION III - PHYSICAL
DAMAGE COVERAGE is deleted.
I. WAIVER OF DEDUCTIBLE — GLASS
The following is added to Paragraph D., Deducti-
ble, of SECTION III - PHYSICAL DAMAGE
COVERAGE:
No deductible for a covered "auto" will apply to
glass damage if the glass is repaired rather than
replaced.
J. PERSONAL PROPERTY
The following is added to Paragraph A.4., Cover-
age Extensions, of SECTION III - PHYSICAL
DAMAGE COVERAGE:
Personal Property Coverage
We will pay up to $400 for "loss" to wearing ap-
parel and other personal property which is:
(1) Owned by an "insured"; and
(2) In or on your covered "auto".
This coverage only applies in the event of a total
theft of your covered "auto".
No deductibles apply to Personal Property cover-
age.
© 2015 The Travelers Indemnity Company. All rights reserved. CA T4 20 02 15 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
COMMERCIAL AUTO
K. AIRBAGS
The following is added to Paragraph B.3., Exclu-
sions, of SECTION III - PHYSICAL DAMAGE
COVERAGE:
Exclusion 3.a. does not apply to "loss" to one or
more airbags in a covered "auto" you own that in-
flate due to a cause other than a cause of "loss"
set forth in Paragraphs A.1.b. and A.1.c., but
only:
a. If that "auto" is a covered "auto" for Compre-
hensive Coverage under this policy;
b. The airbags are not covered under any war-
ranty; and
c. The airbags were not intentionally inflated.
We will pay up to a maximum of $1,000 for any
one "loss".
L. AUTO LOAN LEASE GAP
The following is added to Paragraph A.4., Cover-
age Extensions, of SECTION III - PHYSICAL
DAMAGE COVERAGE:
Auto Loan Lease Gap Coverage for Private
Passenger Type Vehicles
In the event of a total "loss" to a covered "auto" of
the private passenger type shown in the Schedule
or Declarations for which Physical Damage Cov-
erage is provided, we will pay any unpaid amount
due on the lease or loan for such covered "auto"
less the following:
(1) The amount paid under the Physical Damage
Coverage Section of the policy for that "auto";
and
(2) Any:
(a) Overdue lease or loan payments at the
time of the "loss";
(b) Financial penalties imposed under a
lease for excessive use, abnormal wear
and tear or high mileage;
(c) Security deposits not returned by the les-
sor;
(d) Costs for extended warranties, Credit Life
Insurance, Health, Accident or Disability
Insurance purchased with the loan or
lease; and
(e) Carry-over balances from previous loans
or leases.
M. BLANKET WAIVER OF SUBROGATION
The following replaces Paragraph A.5., Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV - BUSINESS AUTO CONDI-
TIONS:
5. Transfer Of Rights Of Recovery Against
Others To Us
We waive any right of recovery we may have
against any person or organization to the ex-
tent required of you by a written contract exe-
cuted prior to any "accident" or "loss", pro-
vided that the "accident" or "loss" arises out of
the operations contemplated by such con-
tract. The waiver applies only to the person or
organization designated in such contract.
CA T4 20 02 15
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TRAVELERS)
ONE TOWER SQUARE
HARTFORD CT 06183
WORKERS COMPENSATION
AND
EMPLOYERS LIABILITY POLICY
ENDORSEMENT WC 99 03 76 ( A) - 001
POLICY NUMBER: UB-9K77696A-23-47-G
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT - CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule.
The additional premium for this endorsement shall be 2.00 % of the California workers' compensation pre- mium.
Person or Organization
ANY PERSON OR ORGANIZATION FOR
WHICH THE INSURED HAS AGREED
BY WRITTEN CONTRACT EXECUTED
PRIOR TO LOSS TO FURNISH THIS
WAIVER.
Schedule
ENGINEERS
Job Description
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective Policy No. Endorsement No.
Insured Premium
Insurance Company Countersigned by
DATE OF ISSUE: 04-03-23 ST ASSIGN: Page 1 of i
CITY OF PLACENTIA
PROFESSIONAL SERVICES AGREEMENT
WITH
NV5, Inc
Mcki
THIS AGREEMENT is made and entered into this 2 -°d -day -of— pril, 2024 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and NV5, Inc ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide on -call construction management and inspection services, as more fully described herein; and
B. WHEREAS, Consultant represents that it is "design professional" as that term is defined by California Civil Code Section 2782.8 and has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in the Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices, and with credentials as a Certified Access Specialist under Subchapter 2.5 of Title 21 of the California Code of Regulations.
Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations.
Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. Consultant also warrants that it has ownership of all intellectual property being provided under this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
NV5, Inc
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non- discrimination clause.
Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City.
Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City.
Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
NV5, Inc
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Five Hundred Thousand Dollars ($500,000), unless authorized herein.
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 25% of the total contract sum or $25,000 whichever is more.
The City Engineer is authorized to approve a Change Order for such additional services.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement.
Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A".
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. TIs greement shall commence on the Effective Date and continue for a period of 3 years, ending on r+1 2027 unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. One (1) two-year extension is available based on Consultant performance and at the discretion of the City. Approval of the term extension is contingent upon City Council review and approval at the conclusion of the initial three -years.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, NV5, Inc
with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better NV5, Inc
in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant. (b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage. (c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
(d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.
Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant. If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.
5.2. Endorsements. The commercial general liability insurance policy and business NV5, Inc
automobile liability policy shall contain or be endorsed to contain the following provisions as worded below.
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant." (b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased.
In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
NV5, Inc
6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT:
NV5, Inc.
163 Technology Drive, Suite 100
Irvine, CA 92618
Tel: (949) 585-0477
Fax: (949) 409-8182
Attn: Jeffrey M. Cooper
IF TO CITY:
City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8117
Attn: Chris Tanio
6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.
Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent.
Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
NV5, Inc
6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or —whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
NV5, Inc
6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.
6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret.
The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by NV5, Inc
giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
NV5, Inc
CITY OF PLACENTIA,
A municipal corporation
Date:
Damien R. Arrula, City Administrator
ATTEST:
City Clerk and ex -officio Clerk
of the City of Placentia
CONSULTANT
Date:
Signature
Name and Title
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:
Date:
Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:
Date:
Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:
Date:
Chris Tanio, Deputy Director/City Engineer
NV5, Inc
DEPARTMENTAL APPROVAL
Date:
Luis Estevez, Deputy City Administrator
NV5, Inc
EXHIBIT A
CONSULTANT'S PROPOSAL AND SCOPE OF WORK
NV5, Inc
-
w( 6
•
N
V
5 PROPOSAL
Submitted by NV5, Inc.
163 Technology Drive, Suite 100, Irvine, CA 92618
City of Placentia
On -Call Construction Management and Inspection Services January 30, 2024
TABLE OF CONTENTS
Table of Contents
A. Cover Letter (not counted towards page count)
01 B. Signature Requirements
01 C. Executive Summary
02 D. Project Team Organization
03 E. Relevant Project Experience and References
15 F. Understanding & Approach
25 G. Scope of Work
27 H. Schedule
30 6. Required Proposal Statements 31
7. Exceptions
31 8. Resource Allocation and Cost Proposal
Separately Sealed Envelope
Appendix B: Summary Sheet Al
Appendix C: Certification of Proposal to the City of Placentia A2 Understanding
+ Delivering
Upon the Need
of the City
Strong
Construction
Management
Background
+ Relevant
Experience
Ability to
Maintain
Close Working
Relationships
with City
Staff
WHAT MAKES NV5
UNIQUELY QUALIFIED
TO PROVIDE THESE
SERVICES TO THE CITY?
Able to
Oversee,
Manage + Control
Schedules
and Cost
Dedicated
+ Qualified
Professional
Tea m
Members
City of Placentia I On -Call Construction Management and Inspection Services NV5
A. COVER LETTER
PN: P27024-OOO1122.OO
January 30, 2024
City of Placentia
Attn: Chris Tanio, PE, Deputy Director/City Engineer
401 E. Chapman Avenue
Placentia, CA 92870
N
V
5 SUBJECT: On -Call Construction Management and Inspection Services Dear Mr. Tanio,
NV5, Inc. is excited to have the opportunity to provide On -Call Construction Management and Inspection Services to the City of Placentia (City). Our team has the knowledge and experience to ensure your projects are completed on schedule and within budget. NV5's strengths include the following:
Current Partnership: Our extensive experience and strong existing relationship with the City gives us the ability to continue providing construction management and inspection services for your capital improvement projects. We operate with a working knowledge of your staff, processes and environment, enabling us to provide outstanding cost- and time - efficient services. Our 8 -year partnership with the City has seen the completion of a myriad of projects. Specifically, our team has provided construction support services for the City's FY 19-20 Arterial Roadway Rehabilitation, Placentia Avenue Rehabilitation, and Old City Hall Office Renovation projects.
Relevant Experience: We have a proven track record of successfully providing on -call construction management and inspection services to municipalities throughout Southern California, most of which have been repeat clients. Our team has provided similar services to dozens of cities throughout Orange County and Southern California, and details on our most relevant experience can be found starting on Page 15.
Proposed Team: NV5 offers the City a team of dedicated professionals with proven capability and expertise. NV5 Project Manager Peter Salgado, PE, will be the main point of contact and will provide hands-on, customer -oriented, proactive management of your on -call contract. Mr. Salgado has previously served as Construction Manager for the City's Placentia Avenue Rehabilitation project and oversaw the inspection team for the City's FY 19-20 Arterial Roadway Rehabilitation and City Hall Office Renovation projects.
Subconsultants: NV5 has a strong and successful working relationship with our subconsultant Pacific Resources Services, who we have worked with on numerous projects for various agencies throughout Southern California.
Deep Bench: In addition to providing construction management and inspection services, NV5 offers in-house services, materials testing and special inspection, survey (drone capability), engineering design and many other professional services the City may need at a moment's notice. NV5 has a deep bench of more than 4,000 professionals who can be made available to the City, and we will provide the personnel with the most relevant experience on a task order basis.
Signature Requirements: This proposal has been signed by Jeffrey M. Cooper, PE, a company officer authorized to bind the NV5, Inc. (corporation).
NV5 looks forward to the opportunity to work with the City and help you achieve your goals and objectives. If you need further information, we may be reached by phone at (949) 585-0477, or electronically at [email protected] and [email protected]. Thank you for your time and consideration.
Sincerely,
NV5
Pete 'gado, PE
Director of Construction Management
Jef�ey M. cooper, PE
Se for Vice President
(Authorized signer)
COMPANY INFORMATION/CONTACT
Name: NV5, Inc.
Address: 163 Technology Drive, Suite 100,
Irvine, CA 92618
Contact Person: Jeffrey M. Cooper
Email of Contact: [email protected]
Telephone Number: (949) 585-0477
Fax Number: (949) 409-8182
163 Technology Drive, Suite 100 I Irvine, CA 92618 I www.nv5.com I Office: 949.585.0477 I Fax: 949.409.8182 City of Placentia I On -Call Construction Management and Inspection Services NV5 I 1
C. EXECUTIVE SUMMARY
Firm Profile
NV5, Inc. has been providing engineering and consulting services to public and private sectors for more than 70 years, delivering solutions through six business verticals: Testing, Inspection and Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings and Program Management; and Geospatial Technology. With more than 100 offices nationwide and abroad, NV5 has access to over 4,000 employees in a variety of fields who help clients plan, design, build, test, certify and operate projects that improve the communities where we live and work.
Our Irvine office specializes in the engineering design, construction management and inspection of capital improvement projects, including: streets, traffic systems, water and wastewater systems, drainage and flood control, parks and recreational facilities, vertical construction, and landscaping and grading. Our team includes licensed civil engineers, licensed contractors, construction managers, certified inspectors and experienced public works professionals. All team members have extensive experience working within the structure of municipal government and public construction policy and will seamlessly integrate with the City's team.
Key Services
The successful delivery of our products and services has resulted in repeat clients for a broad range of municipal projects.
Our key services include:
as
CONSTRUCTION
MANAGEMENT
+ INSPECTION
STAFF
AUGMENTATION
SUBCONSULTANT
CIVIL
ENGINEERING
DESIGN
D
PROJECT
MANAGEMENT
A
CONSTRUCTABILITY LAND SURVEY
REVIEW + GIS
Pacific Resources Service
PLAN CHECK
SERVICES
GEOTECHNICAL
ENGINEERING
ASSESSMENT
ENGINEERING
as
BUILDING
+ SAFETY
SERVICES
Pacific Resources Service, a California public benefit corporation, provides California and federal Davis -Bacon prevailing wage monitoring and enforcement services to cities, counties, water districts, school districts, housing authorities, special districts, contractor and individuals. Benjamin Ocasio is the president of Pacific Resources Services. He has more than 25 years of experience proving labor compliance services, having served as the labor compliance manager for public agencies and third -party labor compliance programs. He has been actively involved in the industry including serving as the third -party labor compliance representative to the California Underground Economy Taskforce.
Address: 11421 Lambert Avenue, El Monte, CA 91732 I Phone: 626.800.4006 City of Placentia I On -Call Construction Management and Inspection Services NV5 12
D. PROJECT TEAM ORGANIZATION
Organization Chart
Our team of experts bring direct, relevant, successful and current experience working on projects of similar scope and complexity. We are equipped with the resources to provide the City with the requested On -Call Construction Management and Inspection services. Shown below are team roles and responsibilities. Departure or reassignment of, or substitution for, any member of the designated project team or sub-consultant(s) shall not be made without the prior written approval of the City.
SENIOR VICE PRESIDENT/
CONTRACT MANAGER
Jeffrey M. Cooper, PE
PROJECT MANAGER/
RESIDENT ENGINEER
Peter Salgado, PE
Peter Salgado, PE,
has completed
numerous projects
for the City of
Placentia
CONSTRUCTION
MANAGERS
Peter Salgado, PE
Jim Daly, PE
Michael Dipsia
ASSISTANT CM
India Woodruff
STAFF AVAILABILITY
Key personnel listed are
available to provide the
required services on an
as -needed basis.
CONSTRUCTION
INSPECTORS
Haykaz Aghajanian, PE
Bob Bean
Joe Chiquete
Patrick Crowley
Mike Helma, LEED AP
Kenneth P. Hicks
David Ledyard
Duane Neyens
Rosario Ruvalcaba
Salvador Sanchez
Mike Smith
Daniel Warren
CONSTRUCTION
ADMINISTRATION
Rafael Guttierrez
India Woodruff
LABOR COMPLIANCE
PACIFIC RESOURCES
SERVICE
Benjamin Ocasio
MATERIALS TESTING/
SPECIAL INSPECTION
Carl Henderson, Ph.D, PE, GE
A. Shafiq Popalzai, PE
Mike Rastegar
+ 25 Additional Field
Technicians and
10 Laboratory
Technicians
City of Placentia I On -Call Construction Management and Inspection Services NV5 13
D. PROJECT TEAM ORGANIZATION
CONTACT INFO
[email protected]
EXPERIENCE
25 years
EDUCATION
B.S. Civil Engineering
LICENSES
Civil Engineer (CA)
No. 63159
N
V
5 PETER SALGADO, PE
Project Manager + Construction Manager
With 25 years of experience, Mr. Salgado has managed and delivered a variety of public works projects, including street improvements, vertical construction and tenant improvements, parks and landscaping improvements, and water, sewer and storm drain improvements. Working with a variety of agencies, he is thoroughly familiar with local, state and federal procedures.
Project Experience
FY 19-20 Arterial Roadway Rehabilitation
CITY OF PLACENTIA I PLACENTIA, CA
Project Manager. Mr. Salgado was the primary point of contact for our team's construction inspection services for the City's federally funded annual arterial roadway rehabilitation project. The scope of work included the grind and overlay of approximately 4 miles of arterial roadway along with curb, gutter and sidewalk repairs, new ADA-compliant curb ramps, new pavement markings and signage, traffic signal modifications and other improvements and repairs as outlined by the City.
Placentia Avenue Rehabilitation
CITY OF PLACENTIA I PLACENTIA, CA
Construction Manager. Mr. Salgado managed this federally funded street rehabilitation project. The project rehabilitated Placentia Avenue from Chapman Avenue to Ruby Drive and included sidewalk and parkway improvements; roadway reconstruction and resurfacing; utility adjustments; traffic loop installation; and traffic signage and striping.
Old City Hall Office Renovation
CITY OF PLACENTIA I PLACENTIA, CA
Project Manager. Mr. Salgado is overseeing the construction inspection team for the Old City Hall Office Renovation project. The scope of work includes replacement of existing lighting with new LED type, new door replacement to comply with accessibility, new exit signs, replacement of new suspended ceiling system, and a new accessible restroom.
Bastanchury Road Widening
CITY OF YORBA LINDA I YORBA LINDA, CA
Project/Construction Manager. Mr. Salgado is providing project and construction management services for the Bastanchury Road Widening project between Casa Loma Avenue and Eureka Avenue. Our team is providing construction management, inspection, materials testing/special inspection, and labor compliance services for the project. The scope of work includes adding a second lane in each direction along with a two-way turn lane in the median; elevating portions of the roadway center line up to 6 feet; constructing retaining walls/structures; installation of traffic signals at the intersections of Bastanchury Road/Casa Loma Avenue and Bastanchury Road/ Eureka Avenue; and installation of new bike lanes, a multipurpose trail, and sidewalk/ parkway improvements with new irrigation and landscaping. NV5 is also providing on - site welding inspection of a water line. Project considerations include coordination with an adjacent tract home development that is undergoing construction improvements; coordination with the Yorba Linda Water District; and coordination with utilities for relocations that will be made before the road widening.
City of Placentia I On -Call Construction Management and Inspection Services NV5 I 4
D. PROJECT TEAM ORGANIZATION
JIM DALY, PE
Construction Manager
CONTACT INFO
[email protected]
EXPERIENCE
37 years
EDUCATION
B.S. Civil Engineering
LICENSES/CERTIFICATES
Civil Engineer (CA)
No. 45612
AFFILIATIONS
American Public Works
Association
American Society of Civil
Engineers
PROJECT EXPERIENCE
Bartolo Storm Drain and Pump Plant
LOS ANGELES COUNTY PUBLIC WORKS I PICO RIVERA, CA
Project Manager. Mr. Daly managed this multi -million -dollar storm drain and pump station project in the City of Pico Rivera. The goal of the project was to alleviate flooding along major streets and throughout the local community during major storms.
His responsibilities included coordinating the City's review and approval, obtaining environmental approvals, preparing financial agreements between the County and the City, managing project schedules, and conducting local community meetings to discuss construction impacts.
Bastanchury Road Widening
CITY OF YORBA LINDA I YORBA LINDA, CA
Assistant Construction Manager. Mr. Daly is assisting with construction management services on the Bastanchury Road Widening project between Casa Loma Avenue and Eureka Avenue. The scope of work includes adding a second lane in each direction along with a two-way turn lane in the median; elevating portions of the roadway center line up to 6 feet; constructing retaining walls/structures; installation of traffic signals at the intersections of Bastanchury Road/Casa Loma Avenue and Bastanchury Road/Eureka Avenue; and installation of new bike lanes, a multipurpose trail, and sidewalk/parkway improvements with new irrigation and landscaping.
MICHAEL DIPSIA, PE, QSD
Construction Manager
CONTACT INFO
[email protected]
EXPERIENCE
34 years
EDUCATION
M.S. Civil Engineering
(emphasis on Construction
Management)
LICENSES/CERTIFICATES
Civil Engineer (CA) C45639
Qualified SWPPP Developer/
Practitioner, No. 22556
Caltrans Certified Resident
Engineer
TRAINING
Advance Construction
Contracts, Advance Project
Management I and II (Metro,
Caltrans, CSU Northridge)
PROJECT EXPERIENCE
Copper HiII Drive Bridge Widening
CITY OF SANTA CLARITA I SANTA CLARITA, CA
Oversight Engineer/Construction Manager. Mr. Dipsia is providing construction oversight and inspection services for the $9.3M Copper Hill Drive Bridge Widening over San Francisquito Creek project. Proposed improvements include widening the north side of the existing bridge by 33 feet to allow the new widened bridge to have 3 lanes and a small shoulder for each of east and west directions, extending the south sidewalk to 12 feet wide, adding a new 5 foot wide sidewalk to the north side, constructing a new raised median landscape island of varying width between McBean Parkway and Avenida Rancho Tesoro, and constructing new approach slabs on both the east and west side of the bridge.
PCH Signal and Median Improvements
CITY OF MALIBU I MALIBU, CA
Construction Manager. Mr. Dipsia is providing on -call construction management support services to the City of Malibu for two highway projects. The Signal Systems Improvements project is needed to minimize traffic incidents and will facilitate signal timing adjustment and streamline monitoring from a remote facility to enable Caltrans to monitor traffic flow and regulate all intersection incident management. The Median Improvements project is to reconstruct the existing median island for approximately 2 miles between Webb Way and Puerco Canyon Road and add bike refuge lanes at the intersections.
City of Placentia I On -Call Construction Management and Inspection Services NV5 15
D. PROJECT TEAM ORGANIZATION
INDIA WOODRUFF
Assistant Construction Manager + Construction Admin
CONTACT INFO
[email protected]
EXPERIENCE
7 years
EDUCATION
M.S. Civil Engineering
(Coastal Engineering)
B.S. Civil Engineering
LICENSES/CERTIFICATES
Metrolink Railroad Safety
Contractor Safety Trained, No.
26471E22
PROJECT EXPERIENCE
Sewer Line Crossing at Johnson Avenue & Metrolink/SCRRA/UPRR Railroads
CITY OF EL MONTE I EL MONTE, CA
Project Engineer. Ms. Woodruff provided emergency engineering design services for the Sewer Line Crossing at Johnson Avenue and Metrolink/SCRRA and UPRR Railroads. Due to an additional railroad track proposed by SCRRA to meet the needs of the upcoming Olympics, the City must encase an 8 -inch gravity sewer line that runs north from Johnson Avenue underneath the existing railroad tracks to the alley beyond. A new 12 -inch sewer main will be jack and bored at the southern limit of the railroad right-of-way at Johnson Avenue, underneath the existing and future railroad rails, overtop the slot within the Los Angeles County Flood Control District's existing storm drain, to the alley just north of the existing railroad right-of-way. Services include preparing the PS&E; utility research; temporary water high lining and sewer bypassing to keep the facilities online during construction; land surveying; geotechnical report; and coordination with the railroad.
William Woollett Jr. Aquatics Center
CITY OF IRVINE I IRVINE, CA
Construction Manager. Ms. Woodruff provided construction management services for this pool replastering project (three pools) at the William Woollett Jr. Aquatics Center.
The City is currently embarking on restoring and resurfacing all three of these pools.
NV5 provided a constructability review of the pending plans and specifications, and is providing construction management and inspection during pool restoration.
HAYKAZ AG HAJAN IAN, PE
Construction Inspector
CONTACT INFO
haykaz.aghajanian
@nv5.com
EXPERIENCE
20 years
EDUCATION
B.S. Civil Engineering
LICENSES/CERTIFICATES
Civil Engineer (CA)
No. 53866
PROJECT EXPERIENCE
On -Call Inspection Services
CITY OF SEAL BEACH I SEAL BEACH, CA
Construction Inspector. Mr. Aghajanian is providing on -call inspection of both CIP and developer projects for the City. Safety is a major concern for the City and in addition to our regular daytime inspectors, our inspectors have been called for night and weekend work to ensure traffic control is properly set up for items like Caltrans right -of way. Our inspectors provide inspections to document and determine the acceptability of the construction work in accordance with the City's approved plans, specifications, and standard details. Our NV5 inspectors report directly to the City's Project Manager. NV5 provides both daily emails for a quick summary of the work, as well as daily reports with photograph documentation.
Interstate 5 Widening and Carmenita Bridge Reconstruction CALTRANS DISTRICT 7 I NORWALK, CA
This project included the widening and realignment of Interstate 5 and the reconstruction of the Carmenita Bridge. Mr. Aghajanian developed utility relocation plans, reformulated stages of the public utility relocations to accommodate ongoing construction stages, and conducted utility relocation analysis, including initiating corrections of bridge column - roadway conflicts that eliminated major utility relocations and initiating hazardous waste mitigation of an unidentified idle oil line that eliminated associated construction delays.
City of Placentia I On -Call Construction Management and Inspection Services NV5 16
D. PROJECT TEAM ORGANIZATION
ROBERT BEAN
Construction Inspector (Electrical)
CONTACT INFO
[email protected]
EXPERIENCE
30 years
EDUCATION
A.A. Business Administration
Apprenticeship Program,
IBEW Local 11 Los Angeles
REGISTRATIONS
Former C10 Electrical
Contractor
Journeyman Electrician
Union Steward
JOE CHIQUETE
Construction Inspector
PROJECT EXPERIENCE
Building Inspector
CITY OF BURBANK I BURBANK, CA
Building Permit Inspector. Mr. Bean served as a Building Permit Inspector performing building inspections for new commercial and residential building construction, additions, remodels, and alterations, including the repair and maintenance of electrical, plumbing, and mechanical work, rough framing, seismic bracing, foundations, drywall, windows and doors, roofing, electrical service installation, water distribution, and HVAC. Mr. Bean reported directly to the City Building Permit Department working as an extension of City Inspection Staff where he received his daily building permit inspection assignments, performed the inspections for conformance to the approved permit plans, City standards, CBC, NEC, and other applicable codes, and then finalized his inspection reports at the end of the day on the City's computerized building inspection portal.
Building Department Inspector
CLARK COUNTY I LAS VEGAS, NV
Electrical Inspector. Mr. Bean served as Clark County's Electrical Inspector for the Las Vegas strip in Clark County Nevada, including all hotels from McCarron Airport to downtown Las Vegas. Mr. Bean inspected all electrical permitted installations including new electrical services, transformers, residential, commercial, hotels, swimming pools, air conditionings, elevators, kitchen facilities, fire alarms, telephone systems, CCTV security installations, landscape lighting, traffic signals and street lighting.
CONTACT INFO
[email protected]
EXPERIENCE
40 years
EDUCATION
B.A. Urban and Regional
Planning, Environmental
Analysis
PROJECT EXPERIENCE
FY 2021-22 Street Improvements
CITY OF LA HABRA HEIGHTS I LA HABRA HEIGHTS, CA
Construction Inspector. Mr. Chiquete provided construction inspection services for the City's FY 2021-22 Street Improvements project. The scope of work includes street reconstruction and resurfacing, installation of AC berms, removal and construction of curb and gutter, utility adjustments, and traffic signage and striping. NV5 also provided geotechnical/materials testing and deputy inspection services for this project.
Utility Undergrounding Assessment District No. 19-4
CITY OF MANHATTAN BEACH I MANHATTAN BEACH, CA
Construction Inspector. Mr. Chiquete provided construction inspection services for the undergrounding of overhead utilities for Utility Undergrounding Assessment District No. 19-4. The project includes the installation of underground electrical and telecom utilities in order to convert the overhead utilities for 167 homes to underground utilities.
The project involves utility trenching and backfill; installation of utility conduits and construction of PCC encasement; installation of pullboxes, PCC pads, conduit risers and other ancillary facilities; AC and PCC paving and other ancillary site work; removal of existing utility poles; and close coordination with affected utilities, including Southern California Edison, Charter Communications, and Frontier.
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D. PROJECT TEAM ORGANIZATION
PATRICK CROWLEY
Construction Inspector
CONTACT INFO
[email protected]
EXPERIENCE
18 years
LICENSES/CERTIFICATES
Energized Vault Safety
Confined Space Training
Flagger Training
Backhoe/Forklift Certified
Competent Persons Training
Numerous Operator
Qualifications
Pole Top & Confined Space
Rescue
Veriforce Evaluator/Proctor
Photovoltaic Technician
Pipe Fitting
OSHA 30 & OSHA 10
PROJECT EXPERIENCE
On -Call Inspection Services
CITY OF SEAL BEACH I SEAL BEACH, CA
Construction Inspector. NV5 is providing on -call inspection services of both CIP and developer projects for the City. Our team's responsibilities include documenting and determining the acceptability of the construction work in accordance with the City's approved plans, specifications, and standard details. He reports directly to the City's Project Manager.
FY20-21 Street Resurfacing and Sewer Repairs
CITY OF GLENDALE I GLENDALE, CA
Construction Inspector. Mr. Crowley provided construction inspection services on street improvements, including grinding, placing ARHM, and slurry seal, repairing concrete sidewalks, curb and gutters, cross gutters, and alley aprons, ADA upgrades to 24 ramps, adjusting manholes and valves to finish grade, and pavement striping and markings.
Sewer improvements included lining 4,840 LF of sewer main line, various point repairs, reconstruction of 7 manholes, shaft step replacements in over 200 manholes, and sewer lateral replacements at a library and a fire station. Mr. Crowley oversaw the work of the Contractor; coordinating the work with the City, Contractor, businesses, and the public; providing inspections, and preparing daily reports; and project closeout.
MIKE HELMA, LEED AP
Construction Inspector
CONTACT INFO
[email protected]
EXPERIENCE
30 years
EDUCATION
B.S. Civil Engineering
LICENSES
LEED Accredited Professional
PROJECT EXPERIENCE
FY 2019-20 Arterial Roadway Rehab
CITY OF PLACENTIA I PLACENTIA, CA
Construction Inspector. Mr. Helma provided construction inspection services for the City's federally funded annual arterial roadway rehabilitation project. The scope of work included the grind and overlay of approximately 4 miles of arterial roadway along with curb, gutter and sidewalk repairs, new ADA-compliant curb ramps, new pavement markings and signage, traffic signal modifications and other improvements and repairs as outlined by the City.
Margarita Recreation Center
CITY OF TEMECULA I TEMECULA, CA
Construction Inspector. Mr. Helma is providing construction inspection services for the $8M Margarita Recreation Center replacement project. This is a Design -Build (DB) project that demolished the existing facility and is replacing it with a new building and pool.
FY 2019-20 Annual Pavement Preservation Program (Zone 3 Slurry Seal)
CITY OF YORBA LINDA I YORBA LINDA, CA
Construction Inspector. Mr. Helma provided construction inspection services for the City's Annual Citywide Street Improvement Program. The scope of work included crack seal and slurry seal; utility adjustments; and traffic striping and signage.
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D. PROJECT TEAM ORGANIZATION
KENNETH P. HICKS
Construction Inspector
CONTACT INFO
[email protected]
EXPERIENCE
18 years
LICENSES/CERTIFICATES
Qualified SWPPP Practitioner
Certified Inspector of
Sediment and Erosion Control
Nuclear Gauge Certified
OSHA -30
OSHA -10
Railroad Safety
DAVID LEDYARD
Construction Inspector
PROJECT EXPERIENCE
On -Call Engineering Services
CITY OF LAGUNA WOODS I LAGUNA WOODS, CA
Construction Inspector. Mr. Hicks provided construction inspection services for the City on two separate projects that occurred simultaneously. The ADA Pedestrian Accessibility Improvement Project, Phase 7 included the demolition of existing driveway approach, curb and sidewalk; and construction of a new driveway approach, curb and over 5,000 square feet of sidewalk. The City's 2023-2024 Pavement Management Project included construction of a 2 -inch thick full -width grind and 2 -inch ARHM overlay between Tanager Lane and Canyon Wren Lane on El Toro Road. Final inspection of the new striping and a punchlist walk were also completed.
Sidewalk & Curb Ramp Reconstruction Phase 3 (CIP No. 052)
CITY OF EL MONTE I EL MONTE, CA
Construction Inspector. Mr. Hicks provided construction inspection services for the federally assisted Sidewalk & Curb Ramp Reconstruction Phases 3. The scope of work includes parkway improvements along various local/residential roadways within the City and includes the reconstruction of existing PCC sidewalks, curb and gutter, driveways, and ADA curb ramps; tree root pruning; and potential tree removal/replacement.
CONTACT INFO
[email protected]
EXPERIENCE
40 years
EDUCATION
A.A. Engineering
PROJECT EXPERIENCE
Old City Hall Office Renovation
CITY OF PLACENTIA I PLACENTIA, CA
Construction Inspector. Mr. Ledyard provided inspection services for the Old City Hall Office Renovation project. The scope of work includes replacement of existing lighting with new LED type, new door replacement to comply with accessibility, new exit signs, replacement of new suspended ceiling system, and a new accessible restroom.
Bellflower Boulevard Rehabilitation
CITY OF BELLFLOWER I BELLFLOWER, CA
Construction Inspector. Mr. Ledyard provided construction inspection services for the federally funded Bellflower Boulevard Rehabilitation project from Artesia Boulevard to South City Limit. The scope of work includes reconstruction and resurfacing of existing asphalt pavement; removal and reconstruction of PCC sidewalks, driveways, curb and gutter, cross - gutters, drain inlets, and ADA curb ramps; landscaping and irrigation; adjustment of utilities to grade; replacement of existing traffic loops; and traffic striping and signage.
Traffic Signal Improvements at Philadelphia Street at Towne Ave/Garey Ave
CITY OF POMONA I POMONA, CA
Construction Inspector. Mr. Ledyard provided construction inspection services for the federally funded Traffic Signal Improvements projects. The scope of work includes installation of traffic signal poles and traffic signal controllers; traffic signage and striping; reconstruction of existing ADA curb ramps and sidewalks, AC paving, and all related site work to complete the proposed improvements.
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D. PROJECT TEAM ORGANIZATION
DUANE NEYENS
Construction Inspector
CONTACT INFO
[email protected]
EXPERIENCE
30 years
EDUCATION
B.S. Organizational
Management; A.S. Public
Works Management
LICENSES/CERTIFICATES
• Certificates — Public Works
Management, Construction
Inspection Technology,
Public Admin Supervisor
• Certified Inspector of
Sediment & Erosion Control
• Concrete Testing Technician
(ACI)
• Reinforced Concrete
Special Inspector (ICC)
• Structural Masonry Special
Inspector (ICC)
• OSHA -30
PROJECT EXPERIENCE
On -Call Inspection Services
CITY OF SEAL BEACH I SEAL BEACH, CA
Construction Inspector. Mr. Neyens is providing on -call inspection services of both CIP and developer projects for the City. His responsibilities include documenting and determining the acceptability of the construction work in accordance with the City's approved plans, specifications, and standard details.
Rancho del Oro Road Extension
CITY OF OCEANSIDE I OCEANSIDE, CA
Resident Construction Inspector. The $6.3M project constructed a new mile -long, north - south thoroughfare from Oceanside Boulevard to Mesa Drive and completed the major connection between Vista Way near Highway 78 and Highway 76 and Mission San Luis Rey, providing two lanes in both directions. This project helped to relieve the pressure of 50,000 cars per day on El Camino Real and College Boulevard. It included construction of bicycle lanes, sidewalks, shoulder, parkway and landscaping improvements with 300 trees and 25,000 shrubs and vines, a traffic signal system, storm drain and sanitary sewer systems, water line and gas line, underground utilities and SWPPP.
Gloria McClellan Senior Center
CITY OF VISTA I VISTA, CA
Construction Inspector. The $1.6M project consisted of a two-story, 20,000 -square -foot building and included office, assembly, and meeting rooms.
ROSARIO RUVALCABA
Construction Inspector
CONTACT INFO
[email protected]
EXPERIENCE
35 years
LICENSES/CERTIFICATES
• CA Water Distribution
Operator, Grade III
• Construction Inspection of
Traffic Signals and Highway
Lighting Systems certificate
• Construction Site Storm
Management Course
Certificate (AEI-CASC)
• APWA Construction
Inspection Workshop
• Fall Protection Certificate
• Trenching and Shoring
Safety Certificate
• Traffic Control Certificate
PROJECT EXPERIENCE
Water Inspection Services (Staff Augmentation)
CITY OF ANAHEIM PUBLIC UTILITIES DEPARTMENT I ANAHEIM, CA Construction Inspector. Mr. Ruvalcaba is providing full-time construction inspection services of Capital Improvement Projects for the Anaheim Public Utilities Department. His responsibilities include construction support services for potable water projects, including water pipeline and facility improvements.
Public Works Construction Inspector
CITY OF CORONA I CORONA, CA
Construction Inspector. Mr. Ruvalcaba inspected a variety of public works and public utilities construction and maintenance projects for the City. Projects included sidewalks, concrete structures, driveways, water main and service installations, sewer main and lateral installations, lift stations, pump stations, curbs and gutters, retaining walls, earthwork, street excavation and patchwork, drainage facilities, storm drains, landscape irrigation, traffic signal installations, underground conduit installations, street painting, street and traffic sign installations, and others to ensure construction and materials comply with contract standards and specifications, state laws, local ordinances and proper construction practices.
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D. PROJECT TEAM ORGANIZATION
SALVADOR SANCHEZ
Construction Inspector
CONTACT INFO
salvador.sanchez
@nv5.com
EXPERIENCE
30 years
LICENSES/CERTIFICATES
Water Utilities Sciences
Certificate
Metrolink Railroad Safety
Contractor Safety Trained, No.
26481E22
CA Water Distribution
Operator, D5 No. 08546
CA Water Treatment Operator,
T4 No. 16793
MIKE SMITH
Construction Inspector
PROJECT EXPERIENCE
William Woollett Jr. Aquatics Center
CITY OF IRVINE I IRVINE, CA
Construction Inspector. Mr. Sanchez provided construction inspection services for this pool replastering project (three pools) at the William Woollett Jr. Aquatics Center. The City is currently embarking on restoring and resurfacing all three of these pools.
Bankfield Sewage Pump Station
CITY OF CULVER CITY I CULVER CITY, CA
Construction Inspector. Mr. Sanchez provided inspection services for the construction of the Bankfield Sewer Pump Station adjacent to the Caltrans Right -of -Way. The new pump station receives diverted flows from two existing pump stations, and diverted flows from two more pump stations at a later date. The new pump station has a 10 -foot -by -20 -foot sewer wet well that is 35 feet deep, constructed in groundwater with a discharge permit to the City of L.A. Sewer Interceptor since the water was contaminated and RWQCB would not issue a permit to discharge to storm drain. There are two submersible pumps, a flow meter vault, a valve vault, a bypass vault for the two force mains, an emergency diesel - fueled backup electrical generator, and complete SCADA systems. There is also a 25 -foot - by -20 -foot building to house instrumentation and SCADA systems, a bathroom and electrical components. This project is an American Public Works Association BEST Awards winner.
CONTACT INFO
[email protected]
EXPERIENCE
30 years
EDUCATION
A.A. Public Works
A.A. General Education
CERTIFICATES
Water Distribution Operator,
Grade D4, State Water
Resources Control Board
Water Treatment Operator,
Grade T1, State Water
Resources Control Board
Collection System
Maintenance, Grade 2,
California Water Environment
Association (CWEA)
Public Works Construction
Inspection Certificate
PROJECT EXPERIENCE
Bastanchury Road Widening between Casa Loma Avenue and Eureka Avenue
CITY OF YORBA LINDA I YORBA LINDA, CA
Construction Inspector. Mr. Smith is providing construction inspection services for the Bastanchury Road Widening project. The scope of work includes adding a second lane in each direction along with a two-way turn lane in the median; elevating portions of the roadway center line up to 6 feet; constructing retaining walls/structures; installation of traffic signals at the intersections of Bastanchury Road/Casa Loma Avenue and Bastanchury Road/Eureka Avenue; and installation of new bike lanes, a multipurpose trail, and sidewalk/parkway improvements with new irrigation and landscaping. NV5 is also providing on -site welding inspection of a water line. Project considerations include coordination with an adjacent tract home development that is undergoing construction improvements; coordination with the Yorba Linda Water District; and coordination with utilities for relocations that will be made before the road widening.
Sidewalk & Curb Ramp Reconstruction (Phase 2)
CITY OF EL MONTE I EL MONTE, CA
Construction Inspector. Mr. Smith provided inspection services for this federally -assisted Sidewalk & Curb Ramp Reconstruction Phase 1 & 2. The scope of work includes parkway improvements along various local/residential roadways within the City and includes the reconstruction of existing PCC sidewalks, curb and gutter, driveways, and ADA curb ramps; tree root pruning; and potential tree removal/replacement.
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D. PROJECT TEAM ORGANIZATION
DANIEL WARREN
Construction Inspector
CONTACT INFO
[email protected]
EXPERIENCE
30 years
LICENSES
Water Distribution Operator
Grade III
No. 8020
Water Treatment Operator
Grade II No. 18940
Recycled Site Supervisor
Conversion from Potable
to Recycled Water
Competent Person Site
Survey for Soil Conditions
Trench Shoring Certified
Underground Utilities
Certified
PROJECT EXPERIENCE
Diversion Pipeline
CITY OF CULVER CITY I CULVER CITY, CA
Construction Inspector. Mr. Warren provided construction inspection services for the construction of diversion sewer pipes to abandon Mesmer and Overland Sewer Pump Stations involving conventional cut and cover as well as trenchless jack and bore underneath the Caltrans ROW in multiple jurisdictions, including the City of Los Angeles.
The goal of the project was to divert flows from four of the City's sewer pump stations to a new sewage pump station, Bankfield Station, which is another project for which NV5 provided construction management and inspection services during construction. The project also included full street AC resurfacing.
Fullerton Road Grade Separation
AECOM (CITY OF INDUSTRY AND COUNTY OF LOS ANGELES) I INDUSTRY, CA Construction Inspector. Mr. Warren provided construction inspection services for the sewer lift station portion of the $223.7M Fullerton Road Grade Separation. Mr. Warren inspected the construction of the sewer lift station's wet well's mechanical and CMU Electrical Control Building and Appurtenances. The Fullerton Road Grade Separation Project lowered Fullerton Road under the existing Union Pacific railroad tracks in the City of Industry and unincorporated Los Angeles County. Plans included constructing a six -lane roadway underpass, four -track railroad bridge and bridge for Railroad Street spanning Fullerton Road. Gale Avenue would be lowered at the intersection with Fullerton Road.
RAFAEL GUTIERREZ
Construction Administration
CONTACT INFO
[email protected]
EXPERIENCE
18 years
EDUCATION
A.A. Computer -aided Drafting
& Design
PROJECT EXPERIENCE
Utility Undergrounding Assessment District No. 19-4
CITY OF MANHATTAN BEACH I MANHATTAN BEACH, CA
Construction Administration. Mr. Gutierrez provided construction administration services for the undergrounding of overhead utilities for Utility Undergrounding Assessment District No. 19-4. The project includes the installation of underground electrical and telecom utilities in order to convert the overhead utilities for 167 homes to underground utilities. The project involves utility trenching and backfill; installation of utility conduits and construction of PCC encasement; installation of pullboxes, PCC pads, conduit risers and other ancillary facilities; AC and PCC paving and other ancillary site work; removal of existing utility poles; and close coordination with affected utilities, including Southern California Edison, Charter Communications, and Frontier.
Reverse Osmosis Water Treatment Plant
CITY OF BEVERLY HILLS I BEVERLY HILLS, CA
CAD/Construction Administration. Mr. Gutierrez assisted with the design and construction administration during the design and construction of a pre-treatment system for the City's existing Reverse Osmosis Water Treatment Plant. As Owner's Representative, NV5 oversaw the planning and initial design to construct this project and then continued as Construction Manager and Construction Inspector. The project included evaluation and necessary upgrades to the entire water supply system.
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D. PROJECT TEAM ORGANIZATION
CARL HENDERSON, PH.D, PE, GE
Materials Testing & Special Inspection — Project Manager
CONTACT INFO
[email protected]
EXPERIENCE
25 years
EDUCATION
Ph.D. Civil Engineering
M.S. Civil Engineering
(Geotechnical)
B.S. Civil Engineering
LICENSES/CERTIFICATES
Geotechnical Engineer (CA)
No. 2886
Civil Engineer (CA)
No. 71115
PROJECT EXPERIENCE
On -Call Development & Utility Permit Inspection Services & Construction Administration Services
CITY OF NEWPORT BEACH I NEWPORT BEACH, CA
Geotechnical/Material Testing Manager. Dr. Henderson oversees NV5's material testing services for utility undergrounding projects in the City of Newport Beach. Our team has provided material testing/special inspection services for utility undergrounding districts AD - 111 and AD113.
Residential Alley Improvements
CITY OF SANTA FE SPRINGS I SANTA FE SPRINGS, CA
Geotechnical Project Manager. Mr. Henderson is providing geotechnical engineering services for the design of 10 alley segments for the Residential Alley Improvements project. NV5's services include utility notification and coordination; topographic survey; pavement investigation and report that will include a recommendation for subgrade preparation, soil corrosion potential, and pavement design options; and preliminary and final plans, specifications and cost estimate.
A. SHAFIQ POPALZAI, PE
Materials Testing & Special Inspection — Project Liaison
CONTACT INFO
[email protected]
EXPERIENCE
21 years
EDUCATION
M.S. Geotechnical
Engineering
B.S. Civil Engineering
LICENSES/CERTIFICATES
Civil Engineer (CA)
No. 77336
PROJECT EXPERIENCE
Capital Improvement Projects
CITY OF CULVER CITY I CULVER CITY, CA
Mr. Popalzai worked on capital improvement projects for Culver City that included the following: equipment improvement projects, facilities improvement projects, parking improvement projects, parks & park facilities projects, sewer improvement projects, street & alley improvement projects, technology improvement projects, traffic signal & lighting improvement projects, and urban runoff management projects.
Cherry Avenue Street Improvements
COUNTY OF SAN BERNARDINO I FONTANA, CA
Mr. Popalzai provided technical support to laboratory and field testing and inspection staff for this project. He prepared and reviewed quality -related program documents.
City of Hope Hotel
CITY OF HOPE I DUARTE, CA
Mr. Popalzai provided technical support to laboratory, field testing and inspection staff, and prepared and reviewed quality -related program documents for the City of Hope Hotel. This project consists of the construction of a 5 -story, slab -on -grade hotel building of cast -in -place concrete and post -tension construction with a footprint of about 43,500 square feet. Off - site improvements will consist of construction of curb, gutter and sidewalks. On -site parking is to be of asphalt concrete over compacted subgrade and aggregate base material.
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D. PROJECT TEAM ORGANIZATION
MIKE RASTEGAR
Materials Testing & Special Inspection — Special Inspector
CONTACT INFO PROJECT EXPERIENCE
[email protected]
EXPERIENCE
16 years
EDUCATION
Associate of Science
LICENSES/CERTIFICATES
Certified Electronics
Technician (ISCET) AC29332
ICC 9056427
LADBS P038531
40 -Hr. OSHA Hazwoper
OSHA 10 -Hr. Construction
Industry Course
ACI
First Aid / CPR
RSO
Hacienda Road Remedial Grading and Street Improvements
CITY OF LA HABRA HEIGHTS I LA HABRA HEIGHTS
Special Inspector. Mr. Rastegar provided Special Inspection services for the Hacienda Road Remedial Grading and Street Improvement project. The project included construction of new PCC drainage gutter and headwall, AC berm and AC paving. NV5 also provided geotechnical/materials testing and deputy inspection services for this project.
FY 2020-21 Street Improvements
CITY OF LA HABRA HEIGHTS I LA HABRA HEIGHTS
Special Inspector. Mr. Rastegar provided Special Inspection services for the City's FY 2020-21 Street Improvements project. The scope of work included street reconstruction and resurfacing, installation of AC berms, removal and construction of curb and gutter, utility adjustments, and traffic signage and striping. NV5 also provided geotechnical/ materials testing and deputy inspection services for this project.
Cerritos College Gymnasium
CERRITOS, CA
Project Deputy/Owner's Representative. Mr. Rastegar managed construction activities and supervised the General Contractor. He managed multiple DSA projects per plans and specs, achieving all safety, risk mitigation, quality, and logistics standards.
BENJAMIN OCASIO
Labor Compliance (Subconsultant: Pacific Resource Services)
CONTACT INFO
bocasio@pacificresources
services.com
EXPERIENCE
25+ years
EDUCATION
M.P.A. Public Affairs
B.S. Urban & Regional
Planning
Valley Leadership Institute
PROJECT EXPERIENCE
Bellflower Boulevard Rehabilitation
CITY OF BELLFLOWER I BELLFLOWER, CA
Labor Compliance and Federal Funding. As a subconsultant to NV5, Pacific Resources Services is providing labor compliance and federal funding services for the federally funded Bellflower Boulevard Rehabilitation project from Artesia Boulevard to South City Limit. The scope of work includes reconstruction and resurfacing of existing asphalt pavement; removal and reconstruction of PCC sidewalks, driveways, curb and gutter, cross -gutters, drain inlets, and ADA curb ramps; landscaping and irrigation; adjustment of utilities to grade; replacement of existing traffic loops; and traffic striping and signage.
Lambert Park Improvements
CITY OF EL MONTE I EL MONTE, CA
Labor Compliance. As a subconsultant to NV5, Pacific Resources Services provided labor compliance services for this 9 -acre park and playground project. Improvements include construction of a new CMU concession and restroom building; hardscape, decorative paving, decomposed granite walking and jogging path, and play surfacing; landscaping and irrigation; playground and play equipment; exercise areas and equipment; shade structures and miscellaneous site furnishings; site lighting; site drainage; on- and off -site utilities; renovation of an existing maintenance building; new turf for athletic fields (soccer fields and baseball diamonds); and renovation of existing AC parking lot.
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
Relevant Project Experience
NV5 has a strong track record of completing projects on time and within budget. Included below is a sampling of our relevant project experience related to the City's scope of work.
PROJECT NAME/
AGENCY
FY 19-20 Arterial
Roadway Rehab
City of Placentia
PROJECT DESCRIPTION/SERVICES PROVIDED
NV5 provided construction inspection services for the City's federally funded annual arterial roadway rehabilitation project. The scope of work included the grind and overlay of approximately four miles of arterial roadway along with curb, gutter and sidewalk repairs, new ADA-compliant curb ramps, new pavement markings and signage, traffic signal modifications and other improvements and repairs as outlined by the City.
► CONSTRUCTION COST: $1.2 MILLION
PROJECT TYPES
Street Rehab,
Signing and
Striping, Site
Improvements
Placentia Avenue
Rehab
City of Placentia
Old City Hall Office
Renovation
City of Placentia
Bastanchury Road
Widening
City of Yorba Linda
Annual Pavement
Preservation
Program
City of Yorba Linda
Our team provided construction management, inspection, labor compliance, and funding oversight services for this federally funded rehabilitation project with Caltrans oversight. The project rehabilitated Placentia Avenue from Chapman Avenue to Ruby Drive and included removal and replacement of asphalt, improvements to curb and gutter, sidewalks, installation of new traffic loops and pedestrian signaling, adjusting manholes to grade, and signing and striping. We also provided comprehensive labor compliance services and assisted the City in preparing for and completing an extensive Caltrans audit. ► CONSTRUCTION COST: $1.3 MILLION
NV5 is providing part-time inspection services for the Old City Hall Office Renovation project. The scope of work includes replacement of existing lighting with new LED type, new door replacement to comply with accessibility, new exit signs, replacement of new suspended ceiling system, and a new accessible restroom.
► CONSTRUCTION COST: $500,000
NV5 is providing construction management, inspection, materials testing/ deputy inspection, and labor compliance services for the Bastanchury Road Widening project between Casa Loma Avenue and Eureka Avenue. The scope of work includes adding a second lane in each direction along with a two-way turn lane in the median; elevating portions of the roadway center line up to 6 feet; constructing retaining walls/structures; installation of traffic signals at the intersections of Bastanchury Road/Casa Loma Avenue and Bastanchury Road/Eureka Avenue; and installation of new bike lanes, a multipurpose trail with biofiltration swales, and sidewalk/parkway improvements with new irrigation and landscaping. NV5 is also providing on -site welding inspection of a water line. Project considerations include coordination with an adjacent tract home development that is undergoing construction improvements; coordination with the Yorba Linda Water District; and coordination with utilities for relocations that will be made before the road widening. ► CONSTRUCTION COST: $5.3 MILLION
NV5 provided construction management and inspection services for the City's Annual Pavement Preservation Program (APPP) for FY 2020-21, FY 2019-20, FY 2015-16, FY 2014-15, and FY 2012-13.. The work includes crack seal, slurry seal, adjustment of manholes and valve covers to grade, and traffic signage and striping.
► CONSTRUCTION COST: $3 MILLION ANNUALLY
Street Rehab,
Signing and
Striping
Tenant
Improvement/
Building
Renovation
Street Rehab,
Signing and
Striping,
Storm Drain
Improvements,
Irrigation and
Landscaping,
Site
Improvements,
Street Lighting,
Traffic Signal
Street Rehab,
Signing and
Striping, Site
Improvements
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
PROJECT NAME/
AGENCY
PROJECT DESCRIPTION/SERVICES PROVIDED
Bellflower Boulevard
Rehabilitation
City of Bellflower
Bellflower
Boulevard and
Alondra Boulevard
Rehabilitation
City of Bellflower
FY 2022-23 Street
Improvements
City of Laguna Niguel
FY 2021-22 Street
Improvements
City of La Habra
Heights
Colorado Street
& Columbus Ave.
Rehabilitation
City of Glendale
NV5 provided construction management, inspection, labor compliance, geotechnical/materials testing and deputy inspection services for the federally funded Bellflower Boulevard Rehabilitation project from Artesia Boulevard to South City Limit. The scope of work includes reconstruction and resurfacing of existing asphalt pavement; removal and reconstruction of PCC sidewalks, driveways, curb and gutter, cross -gutters, drain inlets, and ADA curb ramps; landscaping and irrigation; adjustment of utilities to grade; replacement of existing traffic loops; and traffic striping and signage. ► CONSTRUCTION COST: $1.36 MILLION
NV5 provided construction management, inspection, labor compliance and funding oversight services for this $1.4M federally funded street improvement project. The project included reconstruction and resurfacing of AC pavement, installation of new traffic loops, adjustment of utilities to grade, and new traffic signage and striping.
► CONSTRUCTION COST: $1.4 MILLION
NV5 provided construction inspection services for the federally funded FY 22-23 Street Improvements project. The work included reconstruction of existing PCC sidewalks, driveways, curb and gutter, and curb ramps; reconstruction and resurfacing of existing AC pavement; and traffic signage and striping
► CONSTRUCTION COST: $500,000
NV5 provided construction management and inspection services for the City's FY 2021-22 Street Improvements project. The scope of work includes street reconstruction and resurfacing, installation of AC berms, removal and construction of curb and gutter, utility adjustments, and traffic signage and striping. NV5 also provided geotechnical/materials testing and deputy inspection services for this project.
► CONSTRUCTION COST: $1.5 MILLION
NV5 provided construction inspection services for this federally funded street rehabilitation project. The Scope of Work included selective removal/ reconstruction/surface grinding of deteriorated pavement and placement of asphalt concrete pavement; placement of asphalt rubber hot mix pavement (ARHM) over asphalt leveling course; selective removal and repair of broken and damaged sidewalks, curbs, curbs and gutters, driveway approaches, local depressions, and alley aprons; installation of new ADA curb ramps; planting of new trees; adjustment of existing manholes, water meters and utility boxes to finished grade; traffic signal modification at Colorado Street and Columbus Avenue and Colorado Street and San Fernando Road intersections; removal and replacement of existing traffic striping and installation of new striping; and reconstruction of 121 LF of damaged sewer mains.
► CONSTRUCTION COST: $2.1 MILLION
PROJECT TYPES
Street Rehab,
Signing and
Striping,
Irrigation and
Landscaping
Street Rehab,
Signing and
Striping
Street Rehab,
Signing and
Striping
Street Rehab,
Signing and
Striping
Street Rehab,
Signing and
Striping; Sewer
Improvements
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
PROJECT NAME/
AGENCY
PROJECT DESCRIPTION/SERVICES PROVIDED
Slurry Seal and
Rehabilitation
Program
City of Aliso Viejo
University Drive
Widening
City of Irvine
Lakewood
Interconnect Phase II
Long Beach Utilities
District
Diversion Pipeline
City of Culver City
NV5 provided construction inspection services for City's annual Slurry Seal and Rehabilitation Program for FY 2022-23, FY 2021-22, FY 2019-20, FY 2016-17, FY 2015-16, FY 2013-14, and FY 2012-13. The scope of work includes AC repairs, crack seal, slurry seal (Type II), utility adjustments, traffic loop installation, and traffic signage and striping. ► CONSTRUCTION COST: $1.5 MILLION ANNUALLY
NV5 provided construction management and inspection services for the University Drive Widening (from Campus Drive to MacArthur Boulevard) project, which included parkway improvements, street improvements, storm drain improvements, water improvements, and landscape and irrigation for the adjacent bike trail. Our services include bid management, construction management, daily inspection services and project closeout.
The project consists of traffic control, unclassified excavation, unclassified fill, construction of PCC curb ramps, median curb, curb and gutter, sidewalk, crack sealing, uniform depth cold milling, asphalt base course, asphalt concrete surface course, adjust utility manholes and valves to grade, installation of traffic signs, striping, pavement markings and raised pavement markers, installation of new traffic signals, traffic signal modifications, SCE coordination and installation of new street light infrastructure, storm drain installation, landscaping, irrigation system, and water quality BMPs. ► CONSTRUCTION COST: $13.1 MILLION
NV5 provided construction management and inspection services for the Long Beach Conjunctive Use Expansion Palo Verde Pipeline project. This project involved the replacement of approximately 50 feet of pipe for the interconnect, the construction of a shallow vault for a mag meter, and an above -ground cla-valve with insertion meters. While cla-valve originally had a hydroelectric generator specified in the original plans and specifications, the generator was not large enough to power all the required devices. NV5 provided additional electrical and instrumentation design information to LBWD and the Contractor to provide a solar panel with battery backup that will completely power all the instrumentation devices, including the radio system, allowing communication back to LBWD's SCADA Central regardless of whether there is water flowing through the pipeline or not. ► CONSTRUCTION COST: $595,800
NV5 provided construction management, inspection, and engineering services for the construction of sewer main diversion pipes reversing sewer flow via conventional cut and cover as well as trenchless jack and bore methods to abandon Mesmer and Overland Sewer Pump Stations. This also involved extensive permits and coordination with Caltrans, the City of Los Angeles, and the City of Culver City for these jack and bore pipelines underneath the I-405 and Route 90. The goal of the project was to divert flows from four of the City's sewer pump stations to a new sewage pump station, Bankfield Station, which is another project in which NV5 provided construction management and inspection services during construction. ► CONSTRUCTION COST: $11 MILLION
PROJECT TYPES
Street Rehab,
Signing and
Striping
Street Rehab,
Signing and
Striping,
Storm Drain
Improvements,
Irrigation and
Landscaping,
Site
Improvements,
Street Lighting,
Traffic Signal
Water
Improvements,
Electrical
Systems
Sewer
Improvements
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
PROJECT NAME/
AGENCY
PROJECT DESCRIPTION/SERVICES PROVIDED
Bankfield Sewage
Pump Station
City of Culver City
Sewer Line Crossing
at Johnson Avenue
and Metrolink/
SCRRA and UPRR
Railroads
City of El Monte
Mesa Henderson
Storm Drain
Improvements
City of Villa Park
NV5 provided construction management, inspection, and limited design engineering services for the construction of the Bankfield Sewer Pump Station adjacent to the Caltrans Right -of -Way. The new pump station receives diverted flows from two existing pump stations, and diverted flows from two more pump stations at a later date. The new pump station has a 10 -foot -by -20 -foot sewer wet well that is 35 feet deep, constructed in groundwater with a discharge permit to the City of L.A. Sewer Interceptor since the water was contaminated and RWQCB would not issue a permit to discharge to storm drain. There are two submersible pumps, a flow meter vault, a valve vault, a bypass vault for the two force mains, an emergency diesel -fueled backup electrical generator, and complete SCADA systems. NV5 assisted with the final design and implementation of the emergency diesel generator, as well as pipeline redesign for the sewer force main, including the AQMD permitting, as the original plans did not accommodate a generator. There is also a 25 -foot -by -20 -foot building to house instrumentation and SCADA systems, a bathroom and electrical components. This project is an American Public Works Association BEST Awards winner.
► CONSTRUCTION COST: $4.9 MILLION
NV5 is providing emergency engineering design services for the Sewer Line Crossing at Johnson Avenue and Metrolink/SCRRA and UPRR Railroads. Due to an additional railroad track proposed by SCRRA to meet the needs of the upcoming Olympics, the City must encase an 8 -inch gravity sewer line that runs north from Johnson Avenue underneath the existing railroad tracks to the alley beyond. A new 12 -inch sewer main will be jack and bored at the southern limit of the railroad right-of-way at Johnson Avenue, underneath the existing and future railroad rails, overtop the slot within the Los Angeles County Flood Control District's existing storm drain, to the alley just north of the existing railroad right-of-way. Services include preparing the plans, specifications and cost estimates; utility research; temporary water high lining and sewer bypassing to keep the facilities online during construction; land surveying; geotechnical report; and coordination with the railroad. ► CONSTRUCTION COST: $2 MILLION
NV5 provided construction management and inspection services for the Mesa Henderson Storm Drain Replacement project (Henderson Way to Mesa Drive). The project included clearing and grubbing, erosion control, traffic control, unclassified excavation, construction of a 90 -inch RCP storm drain and PCC headwall, partial removal and reconstruction of a tennis court, lighting and fencing, removal and reconstruction of a CMU wall, residential patio grading and landscape restoration, including trees and a koi pond. Our team was responsible for providing services and personnel to manage the project, including resident engineer, construction manager, construction inspection, materials testing and inspection, specialty inspection, federal funding and labor compliance, contract administration, and other necessary tasks during construction.
► CONSTRUCTION COST: $572,000
PROJECT TYPES
Sewer
Improvements,
Electrical
Systems
Sewer
Improvements
Storm Drain
Improvements
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
PROJECT NAME/
AGENCY
PROJECT DESCRIPTION/SERVICES PROVIDED
Copper Hill Drive
Bridge Widening
City of Santa Clarita
Hickman Road Over
the Tuolumne River
Bridge Replacement
County of Stanislaus
Margarita Recreation
Center Replacement
City of Temecula
NV5 is providing construction oversight and inspection services for the Copper Hill Drive Bridge Widening over San Francisquito Creek between McBean Parkway and Avenida Rancho Tesoro. Proposed improvements include widening the north side of the existing bridge by 33 feet to allow the new widened bridge to have three lanes and a small shoulder for each of east and west directions, extending the south sidewalk to 12 feet wide, adding a new 5 foot wide sidewalk to the north side, constructing a new raised median landscape island of varying width between McBean Parkway and Avenida Rancho Tesoro, and constructing new approach slabs on both the east and west side of the bridge. The project scope also includes a number of associated street and public improvements, including multi -use Class I trail connections; traffic signal, signing & striping; installation of storm drain and drainage devices; and street lights.
► CONSTRUCTION COST: $9.5 MILLION
NV5 provided full construction management services for this $18M bridge replacement, which replaces the existing 6,523 -foot bridge over the Tuolumne River. The existing bridge was built in 1964 but in 2017 was determined to be structurally deficient and scour critical. During heavy river flows, the bridge is subject to shutdowns. Since it is the only southern access to the City of Waterford, it is a vital link for the region.
The replacement bridge consists of a five -span, 750 -foot -long cast -in -place (CIP) post -tensioned box girder with two 12 -foot -wide travel lanes and two 8 -foot -wide shoulders and one 5 -foot -wide sidewalk placed along the upstream edge. The new bridge is wide enough to accommodate two lanes of vehicular traffic plus safe pedestrian and bike access. It is supported by 10 -foot diameter drilledpile foundations up to 148 feet deep to address the ongoing degradation of the Tuolumne River channel. The new bridge will also carry a new water line, gas line, and fiber optic telecommunication facilities. The replacement bridge will be constructed immediately upstream of the existing structure, in order to keep the existing road and bridge open to public traffic during construction. The new road alignment will transition and connect back to the existing Hickman Road alignment and tie into a revised signalized intersection at State Route 132. The existing bridge will be demolished upon completion of the new bridge construction. ► CONSTRUCTION COST: $18.15 MILLION
NV5 is providing preliminary design, project management, construction management and inspection services for the Margarita Recreation Center replacement project. This is a Design -Build (DB) project that demolished the existing facility and is replacing it with a new building and pool. In concert with City staff, our team prepared the design bridging documents and DB Request for Proposal and assisted the City with the DB contract Advertising and Award process. The DB contractor is completing the design and construction of the project while NV5 provides construction management and inspection services through project completion.
► CONSTRUCTION COST: $8 MILLION
PROJECT TYPES
Bridge
Construction,
Signing and
Striping,
Irrigation and
Landscaping,
Traffic Signal,
Storm Drain
Improvements,
Street Lighting
Bridge
Construction
New Building
Construction,
Parks and
Recreation
Facility
Improvements
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
PROJECT NAME/
AGENCY
PROJECT DESCRIPTION/SERVICES PROVIDED
PROJECT TYPES
Robinson Park
Recreation Center
Renovation
City of Pasadena
Lambert Park
Improvements
City of El Monte
Pickleball
Courts Drainage
Improvements
City of Laguna Niguel
William Woollett Jr.
Aquatics Center
City of Irvine
NV5 provided construction management and inspection services for the renovation of Robinson Park Recreation Center. The $12.2M project consists of the demolition and reconstruction of the Recreation Center's approximately 9,000 -square -foot multipurpose room, administrative offices, commercial kitchen, open courtyard, restrooms, conference rooms, an approximately 4,900 -square -foot addition of fitness and dance rooms, storage and common areas, children's playground and an intensive structural seismic upgrade of the Recreation Center's existing 7,300 -square -foot gymnasium. The design is fully accessible and includes energy -efficient lighting, technology and security upgrades with new drought - tolerant landscaping.
► CONSTRUCTION COST: $12.2 MILLION
NV5 provided construction management and inspection services for the Lambert Park Improvements project. The park is approximately 9 acres and is located within a residential neighborhood in the northeastern portion of the City. Improvements include construction of a new CMU concession and restroom building; hardscape, decorative paving, decomposed granite walking and jogging path and play surfacing; landscaping and irrigation; playground and play equipment; exercise areas and equipment; shade structures and miscellaneous site furnishings; site lighting; site drainage; on- and off -site utilities; renovation of an existing maintenance building; new turf for athletic fields (soccer fields and baseball diamonds); and renovation of existing AC parking lot.
► CONSTRUCTION COST: $4.3 MILLION
NV5 provided construction management and inspection services for the City of Laguna Niguel's Pickleball Courts Drainage Improvements project. The scope of work included modifying the existing drainage within the Pickleball Court area at Crown Valley Elementary School, including minor grading; installing and connecting new storm drain line, inlets and grates; retaining wall and slab repairs; cleaning and repair of existing V -ditch; removal of existing trees, plants and irrigation system; and backfill. ► CONSTRUCTION COST: $300,000 (ESTIMATED)
NV5 is providing Project Management, Construction Management and Inspection Services for this pool re -plastering project (three pools) at the William Woollett Jr. Aquatics Center. The complex is a world -class aquatic facility open year round for regional and national competitive events with two 50 -meter pools and a 25 -yard instruction pool. The City is currently embarking on restoring and resurfacing all three of these pools. The pools appear to be standard gunnite/shotcrete pools with rows of lap tiles on the bottom and border tiles along the rims. The City is currently working with an engineer to develop plans and specifications for the pool resurfacing at this facility. NV5 provided a constructability review of the pending plans and specifications, and will provide construction management and inspection during pool restoration.
► CONSTRUCTION COST: $1.5 MILLION
New Building
Construction,
Park Lighting,
Parks and
Recreation
Facility
Improvements
New Building
Construction,
Park Lighting,
Parks and
Recreation
Facility
Improvements
Storm Drain,
Parks and
Recreation
Facility
Improvements
Parks and
Recreation
Facility
Improvements
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
PROJECT NAME/
AGENCY
PROJECT DESCRIPTION/SERVICES PROVIDED
PROJECT TYPES
Heritage Park
Community Center
Exterior Rehab and
Painting
City of Irvine
PCH Signal
and Median
Improvements
City of Malibu
Sidewalk &
Curb Ramp
Reconstruction
Phase 1, 2 & 3
City of El Monte
NV5 provided Project Management, Design Engineering, and Construction Management Services for the exterior rehabilitation and painting of the Heritage Park Community Center, the Metal Maintenance Building, and the Fine Arts Center. Both centers are located within the Heritage Community Park, which offers open space, lake views, playground amenities, and a variety of classes to the community. There is also a metal shed to the east of the Community Center on the opposite side of the parking lot. The park operates year round, 7 days a week.
► CONSTRUCTION COST: $280,000
NV5 is providing on -call construction management support services to the City of Malibu for two highway projects: Signal System Improvements from Topanga Canyon Boulevard (SR -27) to John Tyler Drive, and Median Improvements from Webb Way to Puerco Canyon Road (north of John Tyler Drive). The Signal Improvements project is needed to minimize traffic incidents and will facilitate signal timing adjustment and streamline monitoring from a remote facility (Caltrans Los Angeles Transportation Management Center "TMC") to enable Caltrans to monitor traffic flow and regulate all intersection incident management. This project also includes curb ramp upgrades in some areas. The existing arterial traffic signals are to be upgraded and connected to Caltrans' District 7 - TMC and the City of Malibu Traffic Operations Center (TOC). The needed safety upgrade will include the installation of Intelligent Transportation System (ITS) devices, such as closed-circuit television (CCTV) cameras, a queue detection system, dedicated short-range communication (DSRC), and changeable message signs (CMS). The Median Improvements project south of Puerco Canyon is to reconstruct the existing median island for approximately 2 miles between Webb Way and Puerco Canyon Road. This proposed project includes constructing new median curbs with a stamped concrete median. This project will also add bike refuge lanes at the intersections. ► CONSTRUCTION COST: $15.5 MILLION
NV5 is providing preliminary engineering, construction inspection, geotechnical and materials testing, labor compliance and arboricultural services for the federally assisted Sidewalk & Curb Ramp Reconstruction Phases 1, 2 & 3. A condition assessment of various portions of sidewalks, curb and gutter and ADA ramps was also performed. The scope of work includes parkway improvements along various local/residential roadways within the City and includes the reconstruction of existing PCC sidewalks, curb and gutter, driveways, and ADA curb ramps; tree root pruning; and potential tree removal/replacement.
► CONSTRUCTION COST: $1.5 MILLION
Parks and
Recreation
Facility
Improvements
Irrigation and
Landscaping,
Traffic Signal
Site
Improvements
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
PROJECT NAME/
AGENCY
PROJECT DESCRIPTION/SERVICES PROVIDED
Traffic Signal
Improvements
City of Pomona
Reverse Osmosis
Water Treatment
Plant
City of Beverly Hills
Utility
Undergrounding
Assessment District
No. 19-4, 19-12,
19-14
City of Manhattan
Beach
Greenwich Village
North UUAD
City of Hermosa
Beach
PROJECT TYPES
NV5 provided construction management, inspection, geotechnical/materials Traffic Signal testing and deputy inspection services for this federally funded Traffic Signal Improvements project at Towne Avenue and Philadelphia Street, and at Garey Avenue and Philadelphia Street. The scope of work included installation of traffic signal poles and traffic signal controllers; traffic signage and striping; reconstruction of existing ADA curb ramps and sidewalks, AC paving, and all related site work to complete the proposed improvements. ► CONSTRUCTION COST: $537,000
NV5 served as Owner's Representative for the City during the design and Mechanical construction of a pre-treatment system for the City's existing Reverse Systems Osmosis Water Treatment Plant. Our team oversaw the planning and initial design to construct this project as a design -build facility for the City. Once the project was initially bid as a design -build project, the City opted instead to finalize the design and re -bid the project under a conventional design - bid -build option. NV5 continued throughout this process as the Owner's Representative to oversee the second bidding for conventional construction and continued on as Construction Manager as well as provided full-time inspection services throughout bidding, material procurement, construction, commissioning, testing, Division of Drinking Water permitting, and training of City Operations Staff. The project reached substantial completion in January 2022 and subsequently received permitting from the Division of Drinking Water. The project included evaluation and necessary upgrades to the entire water supply system including the installation and integration of new SCADA to all system elements.
► CONSTRUCTION COST: $10.6 MILLION
NV5 provided construction management and inspection services for the Electrical undergrounding of overhead utilities for Utility Undergrounding Assessment Systems District No. 19-4, and oversight inspection services for UUAD Nos. 19-12 and 19-14. The projects included the installation of underground electrical and telecom utilities in order to convert the overhead utilities for homes to underground utilities. The projects involved utility trenching and backfill; installation of utility conduits and construction of PCC encasement; installation of pullboxes, PCC pads, conduit risers and other ancillary facilities; AC and PCC paving and other ancillary site work; removal of existing utility poles; and close coordination with affected utilities, including Southern California Edison, Charter Communications, and Frontier. The districts ranged in size from 168 parcels to 244 parcels ► CONSTRUCTION COST: $15 MILLION
NV5 is providing design oversight and management for the undergrounding of existing overhead utilities. Our duties include: coordination with stakeholder utilities (SCE, Frontier and Crown Castle) to facilitate timely completion of the design and construction documents; prepare and maintain project schedule and budget, and monitor status of design; conduct regular progress meetings with City and stakeholder utilities; provide regular status updates to City Staff; and, represent the City in all design phases.
► CONSTRUCTION COST: TBD
Electrical
Systems
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E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
PROJECT NAME/
AGENCY
PROJECT DESCRIPTION/SERVICES PROVIDED
On -Call Building
Inspection Services
City of Burbank
NV5 provides the City with an as -needed Building Permit Inspector to perform building inspections for new commercial and residential building construction, additions, remodels, and alterations, including the repair and maintenance of electrical, plumbing, and mechanical work, rough framing, seismic bracing, foundations, drywall, windows and doors, roofing, electrical service installation, water distribution, and HVAC. The Inspector reports directly to the City Building Permit Department working as an extension of City Inspection Staff where they received daily building permit inspection assignments, performed the inspections for conformance to the approved permit plans, City standards, CBC, NEC, and other applicable codes, and then finalized their inspection reports at the end of the day on the City's computerized building inspection portal.
NV5 also provided Curbside EVCS and Electrical Service inspections and Type III Electrical Service Cabinet Installation inspection. ► CONSTRUCTION COST: VARIES
PROJECT TYPES
Electrical
Systems
City of Placentia I On -Call Construction Management and Inspection Services NV5 123
E. RELEVANT PROJECT EXPERIENCE AND REFERENCES
References
Provided below are references of clients for whom Construction Management and Inspection Services have been performed that are comparable in quality and scope to that specified in this RFP. NV5 Project Manager Peter Salgado, PE, oversaw all relevant projects listed.
AGENCY
REFERENCE
CONTACT INFO
RELEVANT PROJECT
City of Yorba
Linda
Rick Yee
Deputy Director Public Works/
Assistant City Engineer
714.961.7171
[email protected]
• Bastanchury Road Widening
• Annual Pavement Preservation
Program
City of La
Habra Heights
Rafferty Wooldridge
Assistant City Manager/
Community Development
Director
562.694.6302
[email protected]
• FY 2021-22 Street Improvements
• FY 2020-21 Street Improvements
• Hacienda Road Remedial Grading
and Street Improvements
• FY2019-20 Street Improvements
• FY 2018-19 Street Rehabilitation
• FY 2017-18 Street Rehabilitation
City of
Bellflower
Len Gorecki
Assistant City Manager/
Director of Public Works
562.804.1424
ext. 2259
[email protected]
• Bellflower Boulevard
Rehabilitation
• Bellflower Boulevard and Alondra
Boulevard Rehabilitation
• Clark Avenue Rehabilitation
• Bellflower Boulevard Pedestrian
Enhancements
Current Construction Management and Inspection On -Call Contracts NV5 holds numerous On -Call Contracts for Construction Management and/or Inspection Services in Southern California.
Some of those contracts include the following agencies:
• City of Aliso Viejo
• City of Anaheim
• City of Beaumont
• City of Bellflower
• City of Coachella
• City of Culver City
• City of El Monte
• City of Escondido
• City of Fontana
• City of Glendale
• City of Hermosa Beach
• City of Irvine
• City of Laguna Niguel
• City of Moreno Valley
• City of Newport Beach
• City of Oceanside
• City of Palm Springs
• City of Placentia
• City of Pomona
• City of San Bernardino
• City of Santa Ana
• City of Santa Fe Springs
• City of Seal Beach
• City of South Pasadena
• City of Temecula
• City of Thousand Oaks
• City of Vista
• City of Yorba Linda
• County of San Diego
• Irvine Ranch Water District
• Santa Clara Valley Transportation
Authority
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F. UNDERSTANDING & APPROACH
Understanding & Approach
NV5's approach to Construction Management and
Inspection Services is centered on our established policy of consistent and effective employee oversight. The Project Manager will closely monitor projects to verify that our construction managers and inspectors are performing
within the guidelines of our established management
and inspection procedures, which are patterned after
the Caltrans Construction Manual. NV5 takes this a step further by formulating and implementing a proactive
public relations program and a concerted effort to identify previously unforeseen potential claims.
COMMUNICATION
Our construction support team will be the point of contact for all project correspondence and communication
between the City, the contractor, the design team and
other project stakeholders. Our team will be in constant communication with the City's project manager, making
sure he or she has updated information on project status, as well as any on -site or any contractual issues.
STAYING CONNECTED
Our staff is equipped with the technology to work efficiently and stay organized and connected with our clients. NV5
utilizes Microsoft Teams to efficiently collaborate; easily find, share and edit files in real time; meet virtually; and streamline workflows all on one single platform. NV5 is committed to maintaining a safe and productive workplace environment while following COVID-19 guidelines and has access to several virtual meeting platforms in addition to Microsoft Teams, including GoToMeeting and Zoom.
SCHEDULE CONTROL
Our construction support services team gives considerable attention to monitoring project schedules. We will
coordinate, review and make recommendations for
changes to the Critical Path Method (CPM) schedule
generated by the contractor. As changes or discrepancies occur between the CPM schedule and as -built conditions, the project schedule and cost estimates will be updated.
We will review the contractor's schedule on a weekly basis and will maintain an as-built/working schedule to reflect as -built conditions to date.
COST CONTROL AND REPORTING
Cost control is a key element to successfully delivering a project and must be thoroughly integrated with other
control methods (scope change control, schedule control and quality control) to assure that the City receives full value for all funds earmarked for the project. Key elements of our cost control program include establishment and
maintenance of a project budget; value engineering and
constructability reviews of project plans and specifications; sufficient vetting of owner -requested or contractor -generated changes; thorough review and evaluation of change order cost proposals; close monitoring of force account work; and regular maintenance of a change order log. NV5 provides a monthly status report that includes work accomplished during the reporting period, work to be completed during the next reporting period, budget and schedule status, and a summary of issues and concerns pending resolution.
QUALITY ASSURANCE AND QUALITY CONTROL
To assure compliance with the plans and specifications, we will implement a comprehensive quality assurance and quality control (QA/QC) program involving the following steps:
• We will perform a thorough review of the contract
documents. This responsibility will include the
following tasks:
o Checking plans and specifications against
requirements that have been associated with issues
that occurred on similar jobs.
o Comparing existing elevations, grades and details,
etc., shown on plans with those at the actual site.
o Reporting all errors, omissions and deficiencies,
etc., to the City and engineering design team.
o Keeping a marked -up set of plans and specifications
for quick reference.
o Anticipating the Contractor's operations by
reviewing the plans and specifications for each one
before it begins.
• Before start of construction, we will discuss with
the Contractor the definable features of work to
assure that documentation is complete, materials
are on hand and those who are to perform the work
understand the scope in its entirety.
• At the onset of the work, we will perform an initial
inspection to determine whether the Contractor
thoroughly understands and is capable of
accomplishing the work as specified.
• We will assure that the Contractor has an established safety program and that regular safety meetings are
conducted. We will also assure that the Contractor
meets all OSHA safety requirements.
• The construction inspector will perform follow-up
inspections on a daily basis for the purpose of
assuring that the controls established during the
initial inspection continue to provide work that
conforms to the contract requirements and all
City of Placentia I On -Call Construction Management and Inspection Services NV5 125
F. UNDERSTANDING & APPROACH
applicable standards. Unsatisfactory workmanship,
materials and construction deficiencies will be
documented and reported for future identification and
traceability. Notices of non-compliance will be issued
to the Contractor and corrective and preventive action
will be taken to assure compliance with the contract
documents.
• We will conduct a monthly review of the as -built
drawings and assure that all items are considered in
the changes of the record drawings, including:
o The size, type and location of existing and new utility lines
o The layout and schematic drawings of electrical
circuits and piping
o Verification of alignment and cross sections
o Changes in the location of equipment, etc.
• Finally, we will review and approve the as -built
drawings to complete the project turnover and begin
the warranty period.
BEST MANAGEMENT PRACTICES
Our construction support services team is well -versed in National Pollutant Discharge Elimination System (NPDES) requirements and experienced in implementing best
management practices. We will monitor the implementation, maintenance and any required modification of the approved Stormwater Pollution Prevention Plan (SWPPP) and Water
Quality Management Plan (WQMP). In the event that the
project specifications for developing the SWPPP or WQMP are inadequate and cannot support the project needs or
meet current NPDES requirements, we will work closely
with the design consultants to incorporate the required provisions into the project specifications to meet these goals. In addition, our team includes Qualified SWPPP
Developers and Qualified SWPPP Practitioners.
MOBILITY
Each member of our construction support services team
has access to a mobile office that includes a laptop,
internet/email access, mobile phone, mobile project files, digital cameras and other required materials. Our team
members are always available via mobile phone and email for easy access and continuous communication.
WEB -BASED DOCUMENT CONTROL SYSTEM
Our web -based CMIS software is designed to provide the Construction Manager the capability to manage project
information efficiently and effectively while maintaining full transparency with the City and the design engineer in managing the construction contractor. The City, as well as NV5's Construction Manager and inspectors, have
real-time CMIS web -based software installed on an iPad or computer to record inspectors' daily reports and can be utilized on any device with internet access including iPhone and Android mobile devices. The City can log -in and view at any time the submittals, RFIs, correspondence,
WSWD, Contractor's Pay Apps with DIR submissions
and apprentice requirements documentation, and NV5
Inspection reports from any laptop, computer, or mobile device at any time.
Additionally, our inspectors send out supplementary email blasts noting elements of significance performed, along with photographs for a quick glance of work, enabling
all City staff to immediately be up to date. At the end of the project, the data within the CMIS platform will be
downloaded for archival with the City within 60 calendar days of the Notice of Completion.
LABOR COMPLIANCE AND WAGE MONITORING
We will review funding with the City to confirm any special requirements affecting the work, and identify accounting and reporting requirements. We will enforce any applicable Labor Compliance requirements and assure all certified
payroll reports are submitted each month with the
payment applications. Our trusted subconsultant Pacific Resources Services will review these reports, verify payroll amounts against wage reports and then submit to the City for filing. They can also perform monthly EEO interviews if necessary, and complete the required forms. NV5 and
Pacific Resources Services will work with the contractor to maintain adequate project files and to correct any and all labor compliance violations.
CUSTOMER SERVICE AND PUBLIC OUTREACH
Our first line of customer service comes from our
inspectors. Our inspectors know the value of maintaining great relations with residents, business owners and
anyone affected by a project, and they have proven to be a valuable resource in appeasing public concerns and
resolving field issues.
An effective and informative public outreach program
that informs all affected residents, property owners and motorists about construction impacts and possible traffic delays is critical to the success of any project.
Key elements of our public outreach program include:
• Verbal and written notifications
• Informational flyers about the project
• Advanced written notices about upcoming work
• Verbal communication follow-up to ease public
concerns, enabling residents and business to prepare
for any anticipated impacts
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G. SCOPE OF WORK
Scope of Work
NV5 views construction management not simply as a list
of tasks grouped by category but as a sequential and
thorough process. We agree to the scope of services as
included in the RFP, and, in addition, have included our standard scope of services, which has been developed
over many years of successfully delivering construction management and inspection services for projects of
similar scope and size."
I. PROJECT STARTUP, COORDINATION
& ORIENTATION PHASE
This phase is essential to establishing lines of
communication and setting administrative protocols for the project. Our pre -construction services can include:
• Review any applicable funding guidelines with the City and identify accounting and reporting requirements.
• Establish a coordination plan to notify and facilitate any items of work affecting utilities, local agencies
and other stakeholders.
• Assure that each member of our project team will
have access to a mobile office, which includes a
laptop, internet/email access, cellphone, mobile
project files, digital cameras and other required
materials. Our construction managers and inspectors
are always available via cellphone for easy access and
continuous communication.
II. CONSTRUCTION PHASE
NV5 will focus on the daily tasks that are required to
assure the contractor is executing the work according
to the accepted Critical Path Method (CPM) baseline
schedule, the budget is maintained, and the City is
informed and involved on all decisions and aspects as
the project is delivered. Timing is critical, and efficient managerial procedures will be a key factor for staying
on schedule and within budget. Our construction phase
services can include:
• Facilitate a pre -construction meeting to cover,
at a minimum, the overall project objectives,
responsibilities of key personnel and agencies,
schedules, schedule of values, submittal procedures,
correspondence, utility relocations, local agency
permit requirements, RFQ/RFI processes, progress
payments, change orders, safety issues, emergency
response requirements, and all other pertinent topics.
Meeting agendas and minutes will be prepared and
distributed to all attendees.
• Conduct weekly progress meetings with City staff
and the contractor to update the status of the project
and discuss the schedule, near -term activities,
clarifications and problems that need resolution,
coordination with other contractors, change order/
submittal/RFI status, and safety issues. Meeting
agendas and minutes will be prepared and
distributed.
• Immediately document and notify the City of any
defects or hazardous conditions observed in the
vicinity of the project site prior to, during, or after the construction work.
• Monitor the contractor's work progress, personnel,
equipment and materials to assure that adequate
resources are available to meet the project schedule
and that the contractor's work is in compliance
with the contract documents. Our team will also
assure that City activities (such as bus routes, street sweeping and trash pickup) and responsibilities are
addressed and appropriately scheduled to minimize
any impacts to day-to-day operations.
• Work closely with the contractor to maintain an
updated set of drawings, specifications, addenda,
bulletins, change orders, or other document updates
at the jobsite. Updates will incorporate modifications
and changes from all sources, such as submittals,
RFIs, field orders, etc.
• Process RFIs in a timely manner and assure timely
response by appropriate project team members (City
staff, engineer, other agencies). Response to RFIs will take no longer than seven (7) calendar days. We will
coordinate all technical support and constructability
reviews during preparation of responses to RFIs and
maintain an RFI log to track closed and outstanding
RFIs.
• Assure an efficient submittal process, beginning with the contractor delivering a submittal schedule for
review within 10 calendar days after the effective
date of the construction contract. NV5 will provide
technical support during review of the submittal
schedule (and at a minimum weekly thereafter) to
assure compliance with the contract documents
and note any matters of concern to the City, such as
potential impacts to the schedule. We will monitor,
process and forward for approval all submittals and
assure timely distribution to and review by appropriate project team members (City staff, engineer, and other
agencies).
• Review and recommend for approval the contractor's
CPM baseline schedule and, upon acceptance,
City of Placentia I On -Call Construction Management and Inspection Services NV5 127
G. SCOPE OF WORK
adopt for the remainder of the project. Monitor work
progress in accordance with this baseline schedule
on a daily, weekly and monthly basis to assure the
contractor maintains all milestone and critical -path
dates. Indicated slippage will be addressed during the
project meetings and written reports.
• Review and respond to requests for design revisions
by the contractor. Provide recommendations and
forward all responses for approval to the City and/
or design engineer prior to transmitting to the
contractor.
• Coordinate evaluation of and provide
recommendations for "or -equal" or product
substitution requests with the design engineer, City,
vendors, manufacturers and others.
• Initiate and review field orders when a change in the work is needed to maintain the design intent. We
will issue field orders to the contractor and monitor
the work for compliance. Changes will be logged and
recorded in the record specifications and plans. If
required, we will follow up with a change order within
14 calendar days of mutual agreement with the
contractor on pricing and conditions.
• Review, evaluate and make recommendations on
submitted change order requests. Change order
requests will be fully vetted by applying knowledge
of prevailing wage rates, material unit cost guide
publications, quantity take -offs, or other measures
required in order to substantiate and/or negotiate
change orders. Maintain a change order log to track
executed and potential change orders and monitor the
amounts against the total construction contract.
• Develop a cost control system to monitor actual
versus estimated costs. Differences will be included
in weekly status meetings. For authorized work,
accounting records will be maintained using contract
unit costs. For any additional work, accounting records will reflect actual costs of time and materials.
• Review contractor(s) Safety Program for compliance
with City standards as well as any OSHA regulations.
Recommend contractor(s) submit site -specific safety
plans that identify the risks and liability arising from specific operations relating to the project.
• Maintain a safe working environment. All NV5
personnel will wear hard hats, safety vests, and
rubber -soled shoes at all times while on -site.
• Review and forward for approval the contractor
payment applications. Conduct the monthly "pencil
draft" with the contractor to review the progress to
date and verify that payment applications represent
work in place and are in compliance with the accepted
SOW and the requirements of the construction
documents. Once the payment applications are
reviewed and approved, and once we have verified
that the contractor's record drawings are current, the
construction schedule is updated, and weekly certified
payroll reports are submitted, we will forward to the
City for approval.
• Enforce Labor Compliance requirements, including
completion of the Federal Labor Compliance Pre -
job checklist. We will assure all certified payroll
reports are submitted each month with the payment
applications. We will review these reports, verify
payroll amounts against wage reports, and then
submit to the City for filing. We will work with the
contractor to correct any and all labor compliance
violations.
• Assure compliance with funding requirements set
forth in pre -construction phase and assist the City as necessary with reimbursement procedures.
Inspection
Effective Quality Assurance and Control inspection is
critical to successful project completion. Our Inspection services can include:
• Review and become familiar with all contract- and
construction -related documents, including plans
and specifications, traffic control plans, construction schedules, construction sequences and permitting
requirements, and present any concerns during
the pre -construction meeting. Attend subsequent
progress meetings and maintain communication and
assist in facilitating resolution of pending issues.
Maintain correspondence file and copy all contractor
communications to the City.
• Conduct a pre -construction photo/video survey of the project site for verification that the site is returned to its original condition at the end of the construction period.
• Perform daily field and quality control inspections
and measurements of the contractor's work,
submittals and construction materials to assure
conformance with the contract documents, City
codes and ordinances, "Greenbook" Standard
Specifications, Manual of Traffic Controls for
Construction and Maintenance Work Zones, Caltrans
Construction Manual and all other applicable codes
and regulations. Health and safety measures will
be strictly enforced to maintain a safe construction
environment.
City of Placentia I On -Call Construction Management and Inspection Services NV5 128
G. SCOPE OF WORK
• Prepare daily reports, including daily progress
photos, and a comprehensive description of the work
completed. Reports will document, at a minimum,
the date, weather conditions, traffic control measures
taken, progression of work, materials used, and
subcontractors, equipment and employees on -site,
and major incidents/safety violations. We will also
prepare reports of deviations and non-conformance to
specifications and provide responses in accordance
with the specification requirements. Notices of Non -
Compliance will be delivered immediately to the
contractor for any and all deviations.
• We will monitor the establishment, maintenance and
any required modification of the approved SWPPP.
Should the provisions for developing the SWPPP in the
specifications be inadequate to support development
of a comprehensive and timely submitted stormwater
and erosion control plan necessary to comply with
current NPDES requirements, the NV5 team can work
closely with the design consultants to incorporate
the required language into the project specifications
suitable to meet these goals.
• Monitor utility coordination as set forth in the pre - construction meeting, reporting conflicts to the City
and recommending a course of action.
• Work closely with the contractor to mitigate
construction impacts to businesses and residents,
and promote site and public safety.
• Verify implementation of a traffic control plan that
is in accordance with the latest Work Area Traffic
Control Handbook (WATCH) requirements, the City's
requirements, and the contract documents.
• Verify compliance with funding requirements set
forth in the pre -construction phase, conducting field
employee interviews as necessary and reporting
resulting information to the City. Verify labor and
hours reported by contracts match the daily diary.
Provide complete measurements and calculations to
administer progress payments, assure contractors
submit certified payroll reports, and make
recommendation for payments.
• Compile detailed punch lists with the City,
Consultants, and the contractor. NV5 will conduct
a preliminary walk-through with the contractor to
assure there are no blatant issues and to generate
a preliminary punch list. After completion of the
preliminary punch -list items, prepare the final punch
list and coordinate with the contractor for item
completion. All punch lists generated will include
schedules for completion.
• • Upon project completion, conduct final inspection,
closeout permits, including encroachment and
construction/excavation, and prepare and submit as -
built plans to the City.
III. POST -CONSTRUCTION PHASE
NV5 is committed to an expedient project closeout
process. Our post -construction phase services can include:
• Obtain all required closeout documentation and
materials (Warranties, 0 and M Manuals, As -Built
Plans, Attic Stock, etc.) from the contractor, finalize and compile project closeout files, and submit
final package to the City. Advise the City when it is
appropriate to file the notice of completion based on
all expired time and other conditions required.
• Review the contractor's final application for payment for completeness and forward to the City for approval.
• Maintain all relevant records for a minimum of three
(3) years. Allow all authorized federal, state, county, and City officials access to all relevant contract
records pertinent to these projects.
City of Placentia I On -Call Construction Management and Inspection Services NV5 129
H. SCHEDULE
Schedule
Below is a sample schedule for a construction support services project.
City of Pomona
ADA Curb Ramp and Path of Travel
ID
Task Name
Duration
Start
Finish
October
9/24 10/1
10/8 10/15 10/22
I November
10/29 11/5
I December
11/12 11/19 11/26 12/3
12/10
12/17 12/24
January
12/31 I 1/7
1 Duration
60 days
Mon 10/2/23
Fri 12/22/23
r
10/2
r
•"
1/5
2 NTP
0 edays
Mon 10/2/23
Mon 10/2/23
3 Mobilization
5 days
Mon 10/2/23
Fri 10/6/23
4 Sawcut
20 days
Mon 10/9/23
Fri 11/3/23
5 District 1 and 2
5 days
Wed 10/11/23
Tue 10/17/23
1 1
♦�
6 Removals, Grade, Form and Pour PCC
5 days
Wed 10/11/23
Tue 10/17/23
7 District 3 and 4 (Including Add Alt)
20 days
Wed 10/18/23
Tue 11/14/23
I
1 8
Removals, Grade, Form and Pour FCC
20 days
Wed 10/18/23
Tue 11/14/23
9 District 5
15 days
Wed 11/15/23
Tue 12/5/23
r
r
10 Removals, Grade, Form and Pour PCC
15 days
Wed 11/15/23
Tue 12/5/23
11 District 6
13 days
Wed 12/6/23
Fri 12/22/23
r
r
"12/22
12 Removals, Grade, Form and Pour PCC
13 days
Wed 12/6/23
Fri 12/22/23
13 Substantial Completion
0 edays
Fri 12/22/23
Fri 12/22/23
14 Punchlist
10 days
Mon 12/25/23
Fri 1/5/24
15 Final Completion
0 edays
Fri 1/5/24
Fri 1/5/24
Project: Pomona ADA Curb Ram
Date: Mon 8/21/23
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Manual Summary Rollup
Manual Summary
Start -only
Finish -only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
•
a
Inactive
♦ Inactive Summary
Milestone
C
7 I I
II Manual Task
-only -
I1 Duration
City of Placentia I On -Call Construction Management and Inspection Services NV5 130
6. REQUIRED PROPOSAL STATEMENTS + 7. EXCEPTIONS
Required Proposal Statements
A. NV5 will perform the services and adhere to the requirements described in this RFP, including any addenda.
B. NV5 understands that subsequent to award of this RFP, all or part of any submittal may be released to any person or firm who may request it, as prescribed by the State of California Public Records Act.
C. NV5 states there are no specific portions of our submittal that are considered proprietary and should not be releasable as public information. NV5 is aware that all such requests may be subject to legal review and challenge.
D. NV5 will not substitute members of your designated team without approval by the City of Placentia staff which declares there is no Conflict of Interest.
E. NV5 has no Conflict of Interests.
F. NV5 attests there has been no Collusion with other proposing firms.
G. NV5 is able and agrees to fulfill the indemnification and insurance requirements contained in the sample contract.
Exceptions
NV5 has no proposed exceptions, alterations or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (Appendix " A")
City of Placentia I On -Call Construction Management and Inspection Services NV5 131
APPENDIX B
APPENDIX B
SUMMARY SHEET
Firm Name: NV5, Inc.
Firm Parent or Ownership: NV5 Global, Inc.
Firm Address: 163 Technology Drive, Suite 100, Irvine, CA 92618 Firm Telephone Number: 949.585.0477
Firm Fax Number: 949.409.8182
Number of years in existence: 75
Management Contact (person responsible for direct contact with the City of Placentia and services required for this Request for Proposal):
Name: Jeffrey M. Cooper, PE
Title: Senior Vice President
Telephone Number: 949.585.0477 Fax: 949.409.8182
Email: [email protected]
Project Manager (Person responsible for day-to-day servicing of the account):
Name: Peter Salgado, PE Title: Director of Construction Management Telephone Number: 949.585.0477 Fax: 949.409.8182
Email: [email protected]
Types of services provided by the firm: NV5, Inc. provides engineering and consulting services to public and private sectors, delivering solutions through six business verticals: Testing, Inspection, and Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings and Program Management; and Geospatial Technology.
City of Placentia I On -Call Construction Management and Inspection Services NV5 I Al
APPENDIX C
APPENDIX C
CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA
1. The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), dated JANUARY 9, 2024, and to be bound by the terms and conditions of the RFP.
2. This firm has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the proposer and that the proposer is responsible for them.
3. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.
4. The proposal includes all of the commentary, figures and data required by the Request for Proposal, dated JANUARY 9, 2024.
5. This firm has carefully read and fully understands all of the items contained in the RFP. This firm agrees to all of the requirements except for those disclosed by the firm in project proposal, listed on an attachment.
6. The proposal shall be valid for 90 days from JANUARY 9, 2024.
Name of Firm: NV5, Inc.
By:
(Authorized Signature)
Type Name: Jeffrey M. Cooper, PE
Title: Senior Vice President
Date: January 30, 2024
City of Placentia I On -Call Construction Management and Inspection Services NV5 I A2
COST PROPOSAL
PN: P27024-0001122.00
January 30, 2024
City of Placentia
Attn: Chris Tanio, PE, Deputy Director/City Engineer
401 E. Chapman Avenue
Placentia, CA 92870
V
SUBJECT: On -Call Construction Management and Inspection Services Dear Mr. Tanio,
Enclosed please find our Cost Proposal for the above referenced project. We look forward to meeting with you and discussing upcoming projects. We are excited about the opportunity to assist you and the City of Placentia.
Respectfully,
NV5
Pete F i'gado, PE
Director of Construction Management
Jef�ey M. cooper, PE
Se for Vice President
(Authorized signer)
J
163 Technology Drive, Suite 100 I Irvine, CA 92618 I www.nv5.com I Office: 949.585.0477 I Fax: 949.409.8182 City of Placentia I On -Call Construction Management and Inspection Services NV5 I COST_1
COST PROPOSAL
Fee Schedule
Effective through December 31, 2024. After this time, NV5 will receive a 3% rate increase for each consecutive year beginning January 1, 2025.
N
V
5 CONSTRUCTION SERVICES
HOURLY RATE**
Project Manager
Senior Construction Manager
Construction Manager
Senior Office Engineer
Office Engineer
Construction Inspector (effective through June 30, 2024)* Construction Inspector (effective beginning July 1, 2024)* Construction Administration
$210
$200
$185
$150
$125
$155
$164
$95
REIMBURSABLE EXPENSES COST
Reproduction
Consultant Services
Automobile Transportation
Delivery, Freight, Courier
Agency Fees
Commercial Travel
Cost
Cost + 15%
per IRS standard
Cost
Cost
Cost
* Assumes prevailing wages are applicable for field work. ** Regular rates. Work in excess of 8 hours and work on Saturdays will be billed at 1.5 times the regular rate. Work in excess of 12 hours and work on Sundays and Holidays will be billed at 2 times the regular rate.
City of Placentia I On -Call Construction Management and Inspection Services NV5 I COST_2
COST PROPOSAL
NV5 GEOTECHNICAL FEE SCHEDULE FOR CITY OF RIVERSIDE ON -CALL PROFESSIONAL CONSULTING SERVICES
PROFESSIONAL STAFF
Personnel
Administration Staff
$75.00/hr.
Field Supervisor
$150.00/hr.
CQA Manager
$150.00/hr.
Senior CQA Manager
$170.00/hr.
Staff Engineer/ Geologist
$120.00/hr.
Senior Staff Engineer / Geologist
$135.00/hr.
Project Manager/ Engineer/ Geologist
$155.00/hr.
Senior Engineer/ Geologist
$185.00/hr.
Associate Engineer / Geologist
$205.00/hr.
Senior Principal Engineer/ Geologist
$245.00/hr.
FIELD STAFF (Prevailing Wage)
Soil / ACI Technician I
$136.00
/hr.
Field Supervisor
$138.00
/hr.
ICC Special Inspector I (Concrete, Masonry, Steel, Bolt, Fireproofing) $138.00
/hr.
Certified Welding Inspector I
$138.00
/hr.
NDT Technician
$141.00
/hr.
Laboratory Technician (Non Field)
$94.00
/hr.
Ground Penetrating Radar (Technician and Equipment)
$204.00
/hr.
Coring Equipment Fee
$83.00
/hr.
Torque/Pull Testing (Technician and Equipment)
$149.00
/hr.
"Wildcat", 35 -lb hammer Dynamic Cone Penetrometer (DCP) with tech $453.00
/hr.
Lightweight 5 -lb Gas Dynamic Cone Penetrometer (DCP) equip with tech $221.00
/hr.
Seismic Refraction Survey Using Geode 24 -Channel Seismodule $3,500.00
LS
Fall of Potential Ground Testing (Ground Rod Test) - Initial Test $1,100.00
LS
Fall of Potential Ground Testing (Ground Rod Test) - Subsequent Test $663.00
LS
Sample Pick -Up (Non -Prevailing Wage)
$94.00
/hr.
Nuclear Density Gauge
$40.00
/day
Vehicle Fee
$50.00
/day
LABORATORY FEE SCHEDULE
Asphalt Concrete
Asphalt Mix Design Review
$394.00/ea.
Hveem Stability
$226.00/ea.
Hveem Unit Weight Sample Requiring Compaction
$210.00/ea.
Marshall Stability, Flow & Unit Weight
220.00/ea. (per test specimen)
Maximum Theoretical Unit Weight (Rice)
$220.00/ea.
Extraction - Ignition Oven (including gradation)
$257.00/ea.
Percent Swell
$168.00/ea.
Unit Wt Compacted Sample (Specific Gravity)
$100.00/ea.
Aggregates
Absorption Test, Coarse Aggregate
$57.00/ea.
City of Placentia I On -Call Construction Management and Inspection Services NV5 I COST_3
COST PROPOSAL
LABORATORY FEE SCHEDULE (CONTINUED)
Absorption Test, Fine Aggregate
$57.00/ea.
Clay Lumps & Friable Particles
$142.00/ea.
Cleanness Value
$168.00/ea.
Crushed Particles, Percent
$215.00/ea.
Durability Index, Coarse Aggregate
$137.00/ea.
Durability Index, Fine Aggregate
$137.00/ea.
Abrasion Resistance by LA Rattler
$215.00/ea.
Organic Impurities in Sand
$84.00/ea.
Sieve Analysis Coarse Aggregate
$105.00/ea.
Sieve Analysis Coarse & Fine Aggregate (includes Wash)
$147.00/ea.
Sodium Sulfate Soundness (5 cycle test per primary size) $410.00/ea.
Specific Gravity, Fine Aggregate
$100.00/ea.
Specific Gravity, Coarse Aggregate
$89.00/ea.
Unit Weight (per cubic foot) Voids in Aggregate
$79.00/ea.
Rock Core (Compressive Strength)
$100.00/ea.
Structural/Reinforcing Steel
Headed Rebar Tensile Test - No. 8 Bar and Smaller
Quote
Reinforcing Steel, Bend Test
$79.00/ea.
Spray -applied Fireproofing Density Tests
$116.00/ea.
Structural Steel, Tensile - Up to 200,000 lbs.
$168.00/ea.
Structural Steel, Bend Test
$110.00/ea.
Welded Specimens, Tensile Test
$142.00/ea.
Chemical Analysis
Quote
Machining Costs If Required
$84.00/hr.
Masonry
Absorption Test, Brick
$68.00/ea.
Compression Test, Composite Prism
$194.00/ea.
City of Placentia I On -Call Construction Management and Inspection Services NV5 I COST_4
COST PROPOSAL
LABORATORY FEE SCHEDULE (CONTINUED)
Compression Test, Brick
$58.00/ea.
Compression Test, Blocks
$100.00/ea.
Compression Test, Cores (does not include Coring for samples) $84.00/ea.
Compression Test, Grout/ Mortar
$39.00/ea.
Masonry Block Conformance (Does not include shrinkage)
$504.00/ea.
Modulus of Rupture, Brick
$58.00/ea.
Moisture as Received, Brick
$58.00/ea.
Saturation Coefficient Brick
$58.00/ea.
Unit Weight & Absorption, Block
$84.00/ea.
Efflorescence, Block or Brick Only
$84.00/ea.
Linear Shrinkage
$284.00/ea.
Masonry Core Shear Test
$137.00/ea.
Roofing
Roofing Tile Absorption (Set of 5)
$284.00/ea.
Roofing Tile Strength Test (Set of 5)
$284.00/ea.
So//s
Soil Processing Fee (per sample)
$23.00/ea.
Chloride Content of Soil
$89.00/ea.
Consolidation (up to 9 loads)
$310.00/ea.
Direct Shear (undisturbed ring specimens)
$284.00/ea.
Direct Shear (remolded specimens)
$331.00/ea.
Expansion Index
$179.00/ea.
Proctor (per curve) - 4 -inch mold
$221.00/ea.
Proctor (per curve) - 6 -inch mold
$295.00/ea.
Rock Correction (if required)
$79.00/ea.
Moisture Content/ Dry Density
$44.00/ea.
Organic Matter
$84.00/ea.
Plasticity Index/Liquid Limit (Atterberg Limit)
$168.00/ea.
R -value (minimum 3 points)
$357.00/ea.
Resistivity & pH of Soil
$189.00/ea.
Sand Equivalent
$105.00/ea.
Sieve Analysis
$140.00/ea.
Sieve Analysis, with Hydrometer
$284.00/ea.
No. 200 Mesh Wash Particle Size Gradation
$100.00/ea.
Sulfate Content of Soil
$89.00/ea.
Thermal Resistivity of Soil (including 1 proctor curve) $1365.00/ea.
Concrete
Compression Test, 4x8 Cylinder
$34.00/ea.
Compression Test, 6x12 Cylinder
$36.00/ea.
Compression Test Gunite / Shotcrete, (3 Cores/Panel, Coring Included) $441.00/ea.
City of Placentia I On -Call Construction Management and Inspection Services NV5 I COST_5
COST PROPOSAL
LABORATORY FEE SCHEDULE (CONTINUED)
Compression Test, Core (incl sample prep)
$84.00/ea.
Compression Test, Lightweight Concrete Fill
$56.00/ea.
Compression Test, Non -shrink Grout Cubes
$56.00/ea.
Concrete Flexural Test
$100.00/ea.
Concrete Mix Design (revision or review)
$394.00/ea.
Drying Shrinkage (3 specimens - 28 days)
$394.00/ea.
Modulus of Elasticity, Static
$284.00/ea.
Splitting Tensile Strength
$110.00/ea.
Thermal Resistivity Testing of Concrete / FTB
$509.00/ea.
Unit Weight, Lightweight Concrete Fill
$84.00/ea.
GENERAL TERMS AND CONDITIONS
Testing Samples - There will be a 50% premium charge for "rush/priority" testing. This testing laboratory agrees to exercise reasonable care in obtaining, preserving and caring for the samples to be tested, but assumes no responsibility for damages, either direct or consequential, which arise or are alleged to arise from loss, damage or destruction of samples due to circumstances beyond this testing laboratory's control.
Samples are discarded after testing unless requested otherwise in writing by the client.
Scheduling - A minimum of 24 hours' notice is requested to schedule personnel.
Engineering Review/Report Preparation - Reasonable engineering and project management time will be included for scheduling, report review, and data evaluation.
Minimum Charges for Material Testing and Inspections - Hours will be charged upon arrival to jobsite, unless equipment from the laboratory is required, then hours will be charged portal to portal per Prevailing Wage requirements, as dictated by the Department of Industrial Relations (DIR). All rates are based upon a 4 -hour minimum charge for assignments of up to 4 hours. Eight hours will be charged for work performed over 4 hours up to 8 hours. Work performed over 8 hours will be billed in one -hour increments. A 4 -hour minimum will apply for unscheduled cancellations and inspection canceled after 3 p.m. the day prior to the inspection.
Per Diem and Travel Expenses - Actual Cost plus 10%
Overtime Rates - Work in excess of 8 hours in one day will be charged a premium of 1.5 times the quoted rates. Work over 40 hours in one week will be charged at 1.5 times the quoted rate. Work over 12 hours in one day or over 8 hours on the 7th consecutive day or worked holidays will be charged at 2.0 times quoted rates. NV5, Inc. observes the following holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Should a holiday fall on Saturday or Sunday, the closest previous or following regular work day will be observed for the holiday.
Mileage - Mileage will be charged at IRS Rate per mile.
Outside Services/ Subcontractors - Cost plus 15% will be charged for any work not directly performed by NV5 or for any materials procured.
This Fee Schedule contains only the basic services performed by this office and is not a complete listing. Do not hesitate to call for a quotation or proposal if your service needs are not listed herein.
City of Placentia I On -Call Construction Management and Inspection Services NV5 I COST_6
COST PROPOSAL
PACIFIC RESOURCES
SERVICES
ON -CALL PROJECTS
Pacific Resources Services has established the following rates for projects starting January 1, 2024, through December 31, 2024.
PACIFIC RESOURCES SERVICES
LABOR RATES FROM 1/1/2024 THROUGH 12/31/2024*
Staff
Hourly Rate
Benjamin Ocasio
Lead Labor Compliance Analyst
$146.80
Evan Ocasio
Labor Compliance Analyst
$124.21
Monica Mendez
Lead Site Visits
$101.63
Morita Capili
Office Support
$79.05
*Rates will remain fixed during the duration of the agreement.
All hourly costs are fully burdened. There are no additional costs (such as mileage, communication, etc.) to our client.
11421 Lambert Avenue I El Monte, CA 91732
T: (626) 800-4006 I F: (626) 800-4140
Email: [email protected]
City of Placentia I On -Call Construction Management and Inspection Services NV5 I COST_7
REQUEST FOR PROPOSALS (RFP)
ON -CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE
CITY OF PLACENTIA
RFP RESPONSES TO BE RECEIVED UNTIL
5:00 P.M., TUESDAY JANUARY 30, 2024
City of Placentia
401 East Chapman Avenue
Placentia, CA 92870
Date Issued: JANUARY 9, 2024
REQUEST FOR PROPOSALS (RFP)
FOR
ON -CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE
CITY OF PLACENTIA
TABLE OF CONTENTS
1 INTRODUCTION
3 2
PROPOSAL SCHEDULE
5 3
SCOPE OF WORK
5 4
ASSURANCE OF DESIGNATED PROJECT TEAM
10 5
PROPOSAL FORMAT REQUIREMENTS
11 6
REQUIRED PROPOSAL STATEMENTS
14 7
EXCEPTIONS
14 8
RESOURCE ALLOCATION AND COST PROPOSAL
14 9
SUBMITTAL INSTRUCTIONS
15 10
EVALUATION CRITERIA
17 Appendix "A" — SAMPLE CITY PROFESSIONAL SERVICES AGREEMENT Appendix "B" — SUMMARY SHEET
Appendix "C" — CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA
1. INTRODUCTION
The City of Placentia ("City") seeks competitive proposals from qualified firms to provide On -call Construction Management and Inspection Services. A Professional Services Agreement will be entered into with multiple qualified firms to provide construction management services for a variety of projects on an on -call basis. On an on -call, as -needed basis, the selected firm(s) may later be asked to provide construction management and inspection proposals on a specific, project -by -project basis, based on an agreed -upon specific scope of services and fees.
The firm shall provide general Construction Management and Inspection services to support construction efforts and serve as an extension of City staff to assist in the overall delivery of projects, including preconstruction tasks, managing construction, and ensuring that the work is completed in accordance with the contract documents, and project closeout and commissioning phase. The consultant team will report directly to the City's Project Manager or their authorized representative. City staff may assist in managing construction and will oversee the work of the consultant's Project Manager, Inspector, and Contract Administrator.
Firms must provide construction management services and contract administration in conformance with the requirements set forth in the State's Construction Manual, State's Local Assistance Programs and Procedures Manual, OCFCD encroachment permit/requirements, and other Agencies regulatory permits/requirements. The construction manager is expected implement contract requirements and comply with all Federal and local guidelines, as required, in order to successfully execute the project in a timely and cost-efficient manner.
Technical questions about the requested services that might require a clarification of the Request for Proposals (RFP) shall be made only in writing to the Q&A section located in PlanetBids no fewer than seven (7) calendar days prior to the date and time set for opening of proposals and responses shall be provided in writing. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. This RFP includes a description of the scope of work, proposal requirements, and instructions for submitting your proposal.
Please do not contact City departments or other City staff directly. Information provided by other than the above contact may be invalid and proposals which are submitted in accordance with such information may be declared non -responsive.
Any changes, additions, or deletions in the RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on PlanetBids. Addenda shall become part of the agreement documents.
It is the proposer's sole responsibility to monitor PlanetBids for possible addenda to this RFP. Failure of proposer to retrieve addenda from this site shall not relieve the proposer of the requirements contained therein. Additionally, failure of proposer to return signed addenda, when required, may be cause for rejection of his/her proposal.
Proposals must conform to the requirements of this RFP to be considered for award and successfully submitted through the electronic bid management system at:
https://pbsystem.olanetbids.com/portal/54600/portal-home by the date and time specified on the cover page of this Request For Proposal. All proposals must be signed by an authorized representative and include the completed Summary Sheet and Certification of Proposal to the City of Placentia provided in Appendix "B" and "C" of this RFP.
The City reserves the right to waive any irregularity in any proposal or to reject any proposal that does not comply with this RFP. The City alone, using criteria determined by the City, will select the qualified firm and/or consultant. The successful consultant to whom the contract is awarded shall, within ten (10) days after being notified, enter a contract with the City for the work and shall furnish all required documents necessary to enter said contract. Failure of the successful consultant to execute the contract within said ten (10) days shall be just cause for the City to contract with the next ranked consultant.
By submitting a proposal, the proposer agrees to all of the terms of the RFP and the Agreement (Appendix A), unless exceptions to the RFP or the Agreement are stated by the proposer in its proposal. The successful proposers will be required to enter into an Agreement, which will include the requirements of this RFP as well as other contract requirements. In the delivery of these services, the term of the agreement shall be for three years with the option for two additional one-year term extensions.
The City reserves the right to reject any proposal(s) exceptions or changes to the Agreement or Request for Proposal.
2. PROPOSAL SCHEDULE
The schedule is as follows:
• Advertisement Date — JANUARY 9, 2024
• Q&A Due on PlanetBids — January 23, 2024 by 5:00 p.m. • Proposals Due on PlanetBids — JANUARY 30, 2024 by 5:00 p.m. • Hard copy proposal Due at City Hall — February 1, 2024 by 5:00 p.m. • Proposal Evaluations/Interviews, if necessary — February 2024 • City Council Contract Award and Selection* - March 2024 *The City expects, but does not guarantee, that the decision on selection of a firm will be made by the City Council on the date indicated above.
3. SCOPE OF WORK
The City desires to engage construction management firms that will ensure that not only are City capital projects built per plan and specifications but that will also ensure a high degree of quality craftmanship in the final product. The City's expectation is that selected CM/inspection teams will enforce a high attention to detail on project deliverables to ensure a high -quality finished product.
The majority of capital improvement and construction projects within the city include, but are not limited to, the following:
• Street rehabilitation
• Sewer improvements
• Signing and striping improvements
• Storm Drain improvements
• Bridge construction
• New building construction
• Irrigation and landscaping
• Site Improvements; concrete sidewalk, etc.
• Streets and park lighting
• Parks and Recreation facility improvements
• Mechanical systems
• Electrical systems
• Traffic Signal Improvements
The required services shall be performed by the consultant Project Manager, Inspector and Contract Administrator.
A. Project Manager/Resident Engineer
• The consultant Project Manager shall represent the City in the field. The Project Manager shall possess a minimum of (5) years' experience in construction management.
• The Inspector and the Contracts Administrator should have relevant experience in construction management and certifications or references that affirm the said experience.
B. Bid Analysis
• Prior to the start of the project, the Project Manager shall be responsible for conducting a bid analysis to determine the lowest responsible bidder.
C. Staff Report
• Preparation of staff reports for contract award to the lowest responsive and responsible bidder. Coordinate with the City to determine funding sources, publication dates, environmental and fiscal impact, and schedule of award to meet the City's deadlines.
D. General Construction Administration
• Coordinate with the City to define roles and responsibilities during construction and develop a construction management plan. • Co -lead the pre -construction meeting and schedule and conduct regular construction and progress meetings to discuss such matters as procedures, progress, problems and scheduling. Will prepare and promptly distribute meeting minutes.
• Record the progress of the project. Submit written daily and progress reports to the City. Keep daily logs containing a record of weather, contractor's work on the site, number of workers and equipment, work accomplished, problems encountered, and other relevant data. Make the log available to the City. Prepare and send Weekly Statement of Working Days to the contractor. Monitor contractor's compliance with labor code requirements.
• Maintain, at the job site, records of contract documents including drawings, addenda, change orders, and other modifications of plans and specifications marked to show all changes made during construction.
Maintain as -built records of underground utilities, including locations and depths of trenches. At the completion of the project, deliver to the City all contract documents including as -built records.