RECOMMENDATION:
It is recommended that the City Council take the following action:
1. Approve a facility rental/use agreement with the California Celtic Festival to host the annual "Lovers of Celtic Culture" fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and
2. Adopt Resolution No. R-2024-31, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and 23.76.050 of the Placentia Municipal Code for the operation of the "Lovers of Celtic Culture" fundraiser event on June 15, 2024 from 12:00 p.m. to 8:00 p.m. and on June 16, 2024 from 12:00 p.m. to 7:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Ave.; and
3. Consider approving the request from the California Celtic Festival to waive staff fees and facility use/rental fees for the use of Kraemer Memorial Park for the operation of the event.
STRATEGIC PLAN STATEMENT:
There is no specific strategic planning goal or objective associated with this agenda item.
DISCUSSION:
The California Celtic Festival (CCF) has approached the City with a request to host their first annual "Lovers of Celtic Culture" Festival Fundraiser event at Kraemer Memorial Park on Saturday, June 15, 2024 and Sunday, June 16, 2024. The goal of the event is to raise funds for the benefit of families of first responders and veterans in need. All proceeds from the event will go towards the Orange County Law Enforcement Emerald Society (OCLEES). Traditionally, the City has supported various community organizations by co -sponsoring community events that benefit local non -profits or enhance the quality of life in Placentia. Typically, the City provides Community Services personnel and or Public Works personnel to assist at the event by overseeing the maintenance of the facility, park, and restrooms throughout the event. Additionally, the Fire Life and Safety Department has supported similar events by providing review and approval of the proposed event logistical layout and setup. Similar events have the potential to generate revenue for the City, depending on the level of co-sponsorship provided. In this case, the California Celtic Festival would retain 100% of the proceeds to be distributed to OCLEES.
Should the City Council approve the event as currently agreed upon, the City will not retain revenue from the event and will provide assistance from the Community Services Department, Fire Life and Safety Department, and the Police Department for the implementation of the event.
The event would occur between the hours of 12:00 p.m. to 8:00 p.m. on Saturday, June 15, 2024 and 12:00 p.m. to 7:00 p.m. on Sunday, June 16, 2024. The fundraising portion of the event will include food and a beer and wine garden. Proposed alcohol sales will be conducted during the event and will require proof of valid identification. It is expected that the event would draw up to 2,500-3,000 participants per day with approximately 500 at a single time. The CCF has secured approval from the Placentia Yorba Linda Unified School District (PYLUSD) to utilize two (2) parking lots at Valencia High School and one (1) at Kraemer Middle School for event parking.
City Council Agenda
May 21, 2024
Additionally, the CCF plans to operate event shuttles throughout the festival operating hours to and from the approved parking lots for event participants to utilize.
The attached resolution suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol on public property and to the use of amplified music which may exceed the noise standards during the "Lovers of Celtic Culture" Fundraiser event.
The CCF shall agree to follow all City guidelines, obtain all necessary permits, and follow associated regulations from the State Department of Alcohol Beverage Control (ABC) and Orange County Health Department (OC Health) for the consumption of food and beverages. City staff supports the implementation of the "Lovers of Celtic Culture" Fundraiser event as an opportunity to provide families an opportunity to enjoy a community event and further enhance the quality of life in the city.
FISCAL IMPACT:
Per the City's Facilities Use Policy (Policy No. 815), the Director of Community Services maintains the discretion to waive facility use deposit fees for the benefit of the community programs and events but cannot waive staff fees or facility use fees. As identified by the CCF, all proceeds from the "Lovers of Celtic Culture" Fundraiser event will support further enhancing the quality of life of the Placentia community.
A breakdown of the fees for the event is identified in Attachment 4 and includes staff fees and facility use fees associated with the implementation of the event. Total fees amount to $9,546.
The CCF requests a 100% fee waiver. The City Council maintains the discretion to approve a full or partial fee waiver. Given the benefit of this community event, Staff supports the the proposed event and recommends that the City Council consider the approval of a 100% or partial fee waiver as requested by the CCF.
A special event and facility rental/use permit between the City and the CCF will be required for the implementation of the event. Details of the permit will include the requirement for the CCF to name the City as additionally insured for use of Kraemer Memorial Park, provide all staff and volunteers for the event, and rent all necessary equipment for the event at their own expense.
Prepared by: Reviewed and approve • by:
Veronica Ortiz
Karen Crocker\
Deputy Director ofCommunity-Services Director of Comnunit -)es Reviewed and approved by:
City Administrator
City Council Agenda
May 21, 2024
Attachments:
1. Resolution R-2024-31
2. California Celtic Festival Letter requesting event approval
3. Proposed event map
4. Staff and Facility use fees
RESOLUTION NO. R-2024-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PLACENTIA AUTHORIZING THE TEMPORARY
SUSPENSION OF REGULATORY ORDINANCE SECTIONS
23.76.050 AND 10.28.010 OF THE PLACENTIA MUNICIPAL
CODE FOR THE OPERATION OF THE LOVERS OF CELTIC
CULTURE FESTIVAL FUNDRAISER EVENT ON JUNE 15
AND 16, 2024 AT KRAEMER MEMORIAL PARK, 201 N.
BRADFORD AVE.
A. Recitals.
(i) The City of Placentia adopted Ordinance No. 0-2008-10 which amended Title 1 of the Placentia Municipal Code by adding Chapter 1.14 allowing the City Council the discretion to temporarily suspend specific Ordinances during special events when it has been determined that the public welfare and interest will be served by such suspension.
(ii) The City Council finds that certain events of broad public interest may benefit the City and the City's economy by attracting large numbers of visitors, by generating favorable publicity, and by enhancing a marketable image for the City.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. In all respects as set forth in the Recitals, Part A., of this Resolution.
2. The City temporarily suspends Placentia Municipal Code Section
23.76.050 relative to use of amplified music which may exceed the noise standards during the Lovers of Celtic Culture Fundraiser event at Kraemer Memorial Park on June 15, 2024, from 12:00 p.m. to 8:00 p.m., and on Sunday, June 16, 2024 from 12:00 p.m. to 7:00 p.m. 201 N. Bradford Ave.
3. The City temporarily suspends Placentia Municipal Code Section
10.28.010 relative to the controlled use of alcohol in a public place during the Lovers of Celtic Culture Festival Fundraiser event at Kraemer Memorial Park, 201 N. Bradford on June 15th from 12:00 p.m. to 8:00 p.m. and on June 16th from 12:00 p.m. to 7:00 p.m.
4. The specified sections of the Placentia Municipal Code (Sections
23.76.050 and 10.28.010) shall remain in full force and effect throughout the remainder of the City.
RESOLUTION NO. R-2024-31
5. This Resolution shall take effect from and after its date of adoption.
PASSED, ADOPTED AND APPROVED THIS 21st DAY OF MAY 2024.
Jeremy B. Yamaguchi, Mayor
ATTEST:
Robert McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 21St day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Robert McKinnell, City Clerk
APPROVED AS TO FORM:
Christian Bettenhausen, City Attorney
RESOLUTION NO. R-2024-31
r►CLI �C
FEST
May 1, 2024
mail —15802 Whitepost Ln, La Mirada, CA 90638
www.californiacelticfest.com [email protected] @californiacelticfest 562-574-9830 Mr. Matt Brand
City of Placentia
Community Services Department
401 E. Chapman Ave
Placentia, CA 92870
Dear Mr. Brand,
Board of Directors
Terry Casey
Randal Houston
Maggie Madigan
Michael Meehan
Wendy Nobles -
Meehan
Maureen Pride
California Celtic Fest (CCF) is excited that our inaugural event, "Lovers of Celtic Culture" Festival, is Christopher taking place at Kraemer Park on June 15th and 16th, 2024. The festival hours are: Tague Saturday, June 15th — 12:OOpm until 8:OOpm
Sunday, June 16th — 12:OOpm until 7:OOpm
Gates will open at 11:OOam and alcohol sales will cease one (1) hour prior to closing.
The festival will be a celebration of Celtic culture. Throughout the day, guests may roam the festival grounds to enjoy world famous music and dancers from three stages, craft and vending booths, and tasty food and drink options. The friendly and welcoming characteristics of Celtic heritage will be felt throughout the event.
Our Board wishes to humbly request a few items from the City of Placentia to ensure a successful event:
1. A waiver of the no alcohol in city parks ordinance to be able to sell alcoholic beverages at the event with proper ABC licensing in place. Reyes-Diageo is a sponsor and will be the exclusive alcohol beverage provider. Law enforcement personnel (retired and off duty) will be checking IDs to ensure age compliance. I have also completed the required training and I am RBS certified. A minimum of two fully trained and certified bartenders will also be present at serving locations to ensure ABC regulations are followed.
2. Inclusion in the non-profit programming of the Billboards adjacent to the 57 Freeway with CCF supplied artwork for 30 days prior to the event. See attached mockup.
3. Placement of a CCF supplied 4'x8' banner in the planter at the corner of Chapman Ave and Walnut Ave for 30 days prior to the event. See attached artwork.
4. Placement of a CCF supplied 3'x25' street banner above Kraemer Blvd near the intersection of Yorba Linda Blvd for 30 days prior to the event. See attached artwork. non-profit 501(c)(3) charitable organization EIN #84-2889051
IFO
mail —15802 Whitepost Ln, La Mirada, CA 90638
www.californiacelticfest.com [email protected] @californiacelticfest r►CLI �C
FEST
562-574-9830
Board of Directors
5. As a non-profit organization benefiting the families of first responders and veterans in need, we Terry Casey would respectfully request a waiver of city fees to present this event.
All proceeds from the festival will benefit the Orange County Law Enforcement Emerald Society (OCLEES) and their mission to honor and remember the families of fallen law enforcement officers, firefighters, and veterans.
We look forward to showcasing the beautiful city of Placentia with the warmth of Celtic culture.
Sian leat,
Randal Houston
Cc: Ward Smith, City of Placentia
Wendy Nobles -Meehan, CCF Board of Directors
Terry Casey, CCF Board of Directors
non-profit 501(c)(3) charitable organization EIN #84-2889051 Randal Houston
Maggie Madigan
Michael Meehan
Wendy Nobles -
Meehan
Maureen Pride
Christopher
Tague
let
eir
_(J
Vendor/Entertainer
Gate and Loading
Area
40y Trash
Dumpster
Temp ADA Parking Stalls (public)
Welsh Baker
10x30
o°
ti
Food Court Seating and Food Vendors
Kettle Corn, etcBrian's BBQ
H /�v/ff1
Beer Trai
Triple - S
16ft Trailer
Main Entrance
•
ID Check
Wristbands
Beer tickets
Operations
Volunteer Check In
First Aid
(inside building)
Parking shuttle stop
Fire Access ' #i
ID Check
Wristbands
Beer tickets
Kid's Inflatable
area
80 x 80
:Celtic Cu
Sta•
eltic C
Stage
Fire Access Gate #2 * f
= Vendor Booth
(10x10, 10x20, or 20x20)
= 10x10 CCF Booth
= Food Vendor Booth
(10x20, 10x30, or truck)
Q = 6' Table Seating
= 6' Perimeter Fence
CE
+ u btota l
►tall Fees
+ u btota l
California Celtic Fest, Staff and Rental Fees June 15th and 16th 1 Facility Use Fees
Picnic Shelter Rental Fees for all four areas for two days Refundable Damage Deposit for picnic shelters
Grass area rental fee - Saturday
Grass area rental fee - Sunday
Grass Deposit fee
Permit Processing Fee
Backs Building Main Room Rental Fee June 15th
Backs Building Main Room Rental Fee June 16th
Backs Community Building Rental Deposit
$880
$106
$672
$528
$306
$22
$1,428
$1,122
$158
$5,222
i
Public Works Staff - Saturday
Public Works Staff - Sunday
Community Services Staff - Saturday/Sunday
Crossing Guard (Police Cadet) - Saturday
Crossing Guard (Police Cadet) - Sunday
$660
$528
$900
$150
$141
Fire/Public Safety Fees
Event Site Plan Review
After Hours Inspection (weekend of event, prior to start) Additional Permit Review Fees
Temporary Tents/Canopies permit
Outdoor Assembly Event (attendance is over 1000+)
$178
$647
$267
$380
$473
$1,945
i
rand Total - Rental Costs and Staff fees
$9,546