Placentia City Council
July 2, 2024

Mayor Jeremy B. Yamaguchi
District 3
Mayor Pro Tem Kevin Kirwin
District 2
Rhonda Shader
Councilmember
District 1
Ward L. Smith
Councilmember
District 5
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
July 2, 2024
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mi:ai:o-vvStctement
the/C ity Cow/Loa/1z- comvwitted'to- k eepin., Place ' tta ai pleasant place by provid.Gn,g-a safe fa.wi,ily atww,,phere, su perior pu l>1,+ cbevvtcea-a.n.d/poli,o e4/ that promote the hdg-het btan.d curd a- o f community Life/.

Viisicrni Statement
The/ City of Placentia will ma.inta.iw a w opevi, ho -nest repo-ns:ve, a.n.& inn/.ovatwe government that d e iverk quality bervicea- (A4, a fair and/ egwita b -lei manner white/ optuni0v, ava ila b1e reso w'ces:

Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.

Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.

Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.

The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.

PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.

Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.

Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 2, 2024

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA - CLOSED SESSION
July 2, 2024
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:

At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

1. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Case: City of Placentia, et al v. Purdue Pharma L.P., et al; USDC, Northern District of California (Case No. 19-cv-02325-JST, transferred to USDC, Northern District of Ohio, MDL No. 2804) RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 2, 2024 Page 2 of 6

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA
July 2, 2024
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Chaplain Kenneth Milhander
PLEDGE OF ALLEGIANCE:

PRESENTATIONS:
a. Proclamation of July 2024 as Parks and Recreation Month Presenter: Mayor Yamaguchi and City Council
Recipients: Karen Crocker, Director of Community Services and Veronica Ortiz, Deputy Director of Community Services
b. Recognition of Placentia Police and Fire Department Personnel for life saving efforts Presenter: Mayor Yamaguchi
Recipients: Police Officer Asad Khan, Fire Captain Josh Martin, Fire Engineer Samuel Listoe and Probationary Firefighter Mark Aguirre c. Recognition of Gun Buy Back Event
Presenter: Supervisor Doug Chaffee
Recipients: Police Officers John Martinez and Jeffery Irvine CLOSED SESSION REPORT:

CITY ADMINISTRATOR REPORT:

ORAL COMMUNICATIONS:

At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

CITY COUNCIL/BOARD MEMBER COMMENTS:

1. CONSENT CALENDAR (Items 1.a. through 1.i.):

All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 2, 2024 Page 3 of 6

1.a.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve

1.b. Minutes
City Council/Successor/ICDA/PPFA Regular Meetings of: November 21 and December 5, 2023
Recommended Action: Approve

1.c.

1.d.

1.e.

1.f.

City Fiscal Year 2023-24 Register for July 2, 2024
Check Register
Fiscal Impact: $1,036,950.83
Recommended Action: It is recommended that the City Council:
1) Receive and file
Acceptance of Construction Work and Notice of Completion for the Purchase, Fabrication, and Installation of a Manufactured Butler Building for the Placentia Public Safety Center Project, No. 5213
Fiscal Impact:

Expense: $ 939,809 Original Construction Contract
$ 34,826 Contract Change Orders No. 1-2
$ 974,635 Total Construction Cost
Budgeted: $ 974,635 FY 2023-24 CIP Budget (105213-6850) Recommended Action: It is recommended that the City Council:
1) Accept the work performed by BlueScope Construction, for the Purchase, Fabrication, and Installation of a Manufactured Butler Building for the Placentia Public Safety Center Project, for a grand total amount of $974,635; and
2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.

Resolution to Adopt a Memorandum of Understanding between the City of Placentia and the Placentia Police and Fire Management Association for the Period of June 9, 2024 through June 30, 2025
Fiscal Impact:

Fiscal Year 2023-24 & Fiscal Year 2024-25 $635,000 (Estimated) Recommended Action: It is recommended that the City Council:
1) Rescind Resolutions R-2024-36 previously adopting the MOU on June 4, 2024 and R-2024-37 previously adopting the related budget allocation on June 4, 2024 and adopt Resolution R-2024-47 approving the terms between the City and the Police and Fire Management Association (PPFMA); and
2) Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PPFMA on behalf of the City, in a form approved by the City Attorney's Office.

Resolution Adopting the Annual Statement of Investment Policy for Fiscal Year 2024-25
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2024-46, a Resolution of the City Council of the City of Placentia, California, adopting the annual Statement of Investment Policy for the Fiscal Year 2024-25.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 2, 2024 Page 4 of 6

1.g. Amendment No. 2 to Professional Services Agreement with HdL Companies for Sales Tax Analysis and Auditing Services
Fiscal Impact:

Expense: $6,540 Annual Fee Plus Additional Fees Contingent on Recovered Revenue Budgeted in FY2024-25 Proposed Budget (102020-6099)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Professional Services Agreement with Hinderliter, de Llamas and Associates (HdL Companies) for Sales Tax Analysis and Auditing Services for a term ending June 30, 2025; and
2) Authorize the City Administrator and/or his designee to execute all the necessary documents in a form approved by the City Attorney.

1.h.

Resolution Authorizing the Temporary Suspension of Regulatory Ordinance Pertaining to the Operation of the Placentia Rotary Club Cowabunga Fundraiser Event on Saturday, September 7, 2024, at Kraemer Memorial Park Fiscal Impact: $4,225 (Staff Costs)
Recommended Action: It is recommended that the City Council:
1) Approve a facility rental/use agreement with the Placentia Rotary Club to host the annual Cowabunga fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and 2) Adopt Resolution No. R-2024-37, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and

23.76.050 of the Placentia Municipal Code for the operation of the Cowabunga fundraiser event on Saturday, September 7, 2024, from 2:00 p.m. to 9:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Avenue; and b) granting authority to the City Administrator or his/her designee to authorize the temporary suspension of the regulatory ordinance Section 10.28.010 and Section 23.76.050 of the Placentia Municipal Code for the operation of the Placentia Rotary Club Cowabunga Fundraiser Event held annually in September for the next five (5) years through 2029; and 3) Consider approving the Staff's recommendation to only waive facility use/rental fees for the use of Kraemer Memorial Park and not Staff costs or the damage deposit associated with the operation of the event.

1.i. Notice of General Municipal Election — November 5, 2024 Fiscal Impact:

Estimated Expense: $75,000
Budgeted: $75,000 FY 2024-25 (101002-6299)
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2024-48, a Resolution of the City Council of the City of Placentia calling for the holding of a General Municipal Election to be held on Tuesday November 5, 2024 to elect City Council Members for Districts 1, 3 and 5; electing a City Treasurer, and requesting consolidation with the Statewide General Election being held on that date; and
2) Adopt Resolution No. R-2024-49, a Resolution of the City Council of the City of Placentia, California, adopting regulations for candidates for elective office pertaining to candidates' statements submitted to the voters at an election to be held on Tuesday, November 5, 2024.

2. PUBLIC HEARINGS: None
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 2, 2024 Page 5 of 6

3. REGULAR AGENDA:

3.a. A Resolution of the City Council of the City of Placentia, California, Adopting the 2024 Draft Local Hazard Mitigation Plan which has received approval pending adoption by the Federal Emergency Management Agency (FEMA) Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

Adopt Resolution No. R-2024-50, A Resolution of the City Council of the City of Placentia, California, adoption of the 2024 Draft Local Hazard Mitigation Plan as its official plan.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, July 16, 2024 at 5:30 p.m.

TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• NOC: La Placita Parkette
• NOC: FY 2022/23 Street Rehabilitation Project
• Award of Contract for Park Maintenance Services
• Amendment No. 2 to PSA with Team One Management for Park Restroom Maintenance Services • Amendment No. 5 to PSA Biggs Cardosa for Golden Avenue Bridge • Annual Military Equipment Report per AB 481
• PSA for Specific Plan 5 Corridor Plan and Specific Plan Update • PSA with Moetivations Inc. for Temporary Dispatcher on Demand Services

CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the July 2, 2024 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on June 27, 2024.

Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 2, 2024 Page 6 of 6

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

MINUTES

REGULAR MEETING
November 21, 2023
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
There was no Closed Session
CALL TO ORDER: Mayor Smith called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Kirwin, Shader, Wanke, Yamaguchi, Smith ABSENT: None
STAFF PRESENT:

City Attorney/Authority Counsel Scott Porter; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Deputy Director of Administrative Services Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M.

Wayman
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Officer Alex Eaton
PRESENTATIONS:
a. Recognition of Student Speakers from Veterans Day Observance Ceremony Recipients: Avery Amsbury and J.D. Cavalluzzi, EI Dorado High School Students Presenters: Mayor Smith and City Council Members
Mayor Smith presented certificates of appreciation to Avery Amsbury and J.D. Cavalluzzi for their participation and presentations at the City's recent Veterans Day ceremony. b. CalOptima Medi -Cal Fresh Renewal Process
Presenter: Supervisor Doug Chaffee, Michael Hunn, CEO CalOptima and An Tran, Director of Orange County Social Services Agency
Supervisor Doug Chaffee, Michael Hunn, CEO of Cal Optima and An Tran, Director of O.C.

Social Services agency provided an update on the Medi -Cal Fresh Renewal registration process. City Administrator Arrula and City Council members expressed appreciation for the presentation.
c. Proclamation of November 25, 2023 as Small Business Saturday Presenter: Mayor Smith
Mayor Smith announced the proclamation for Small Business Saturday noting that the Saturday after Thanksgiving is known as Small Business Saturday and urged all to support local businesses.

CLOSED SESSION REPORT: None
CITY ADMINISTRATOR REPORT:

City Administrator Arrula welcomed and introduced three (3) new City of Placentia employees.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 1 of 9

Police Officer Alex Eaton attended Bonita High School in La Verne, and after graduation, he took classes at Citrus College and Mt. San Antonio College. He previously worked as an EMT for Emergency Ambulance and was assigned to the Placentia area. Alex attended Rio Hondo Police Academy and graduated on May 3rd.

Public Works Manager Samantha Byfield graduated from San Pasqual High School in Escondido. After high school, Samantha attended Cal State San Marcos University and studied political science. She also obtained a master's in criminal justice from Arizona State University. Samantha previously worked for the City of San Marcos in the Public Works Department.

Public Works Custodian Oscar Romo graduated from Magnolia High School in Anaheim. After high school, Oscar attended Bryman College. Oscar previously worked for the Magnolia School District for 16 years.

ORAL COMMUNICATIONS: None
CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Shader reported her attendance at the following:
• O.C. Human Relations meeting
• Placentia Veterans Day Observance Event
• Tour of City of Hope Housing Project in Anaheim
• Joint Use meeting with the Library and the City
• Placentia Roundtable Women's Club Festival of Trees Fundraiser Councilmember Kirwin reported his attendance at the following:
• Placentia Veterans Day Observance Event
• El Dorado High School Veterans Day ceremony
• Thanksgiving food distribution at Whitten Center
He announced the Thanksgiving Holiday closure and provided contact information for non -life- threatening emergencies.

Councilmember Wanke reported his attendance at the following:
• Orange County Sanitation District Administration and Board meetings • Open House for Alta Med in Santa Ana
He promoted the upcoming Christmas Tree Lighting Ceremony on November 30, 2023 from 6-8 p.m. and encouraged all to attend.

Mayor Pro Tem Yamaguchi reported his attendance at the following:
• Placentia Veterans Day Observance Event
• Thanksgiving food distribution at Whitten Center
• Mayor's Annual Prayer breakfast
• Santa Ana River Flood Protection Agency Meeting
• SiFi Smart Cities symposium at Alta Vista
He promoted the City's annual holiday toy drive and announced drop off locations.

Mayor Smith reported his attendance at the following:
• Placentia Veterans Day Observance Event
• Tour of the Navigation Center
• Thanksgiving Meal Service day with Lot 318
• Thanksgiving food distribution at Whitten Center
He thanked former Councilmember Green for his emcee services at the Veterans day observance event and Community Services Staff for their efforts at the Thanksgiving food distribution at the Whitten Center.

1. CONSENT CALENDAR (Items 1.a. through 1.m.):

Mayor Pro Tem Yamaguchi pulled Item Nos. 1.d, 1.e, 1.f. and 1.g., for further discussion. Motion by Yamaguchi, seconded by Kirwin, and carried a (5-0) vote to approve the balance of the Consent Calendar, as recommended.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 2 of 9

1.a.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)

1.b Minutes
City Council/Successor/ICDA/PPFA Regular Meetings of: April 18, 2023 and May 2, 2023 and Special Meeting of May 2, 2023
Recommended Action: Approve
(Approved 5-0, as recommended)

1.c.

City Fiscal Year 2023-24 Registers for November 21, 2023 Check Register
Fiscal Impact: $2,096,983.60
Electronic Disbursement Register
Fiscal Impact: $ 953,190.98
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and Filed, as recommended)

1.d. Professional Services Agreements for On -Call Civil Engineering Services Fiscal Impact:

Expense: $500,000 Total Contract Not -to -Exceed Amounts (Various CIP Projects)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with NV5, Inc., for professional consulting services to provide on-call professional civil engineering services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and 2) Approve a Professional Services Agreement with HR Green Pacific, Inc. for professional consulting services to provide on-call professional civil engineering services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and 3) Approve a Professional Services Agreement with Infrastructure Engineers, a Bowman Company, for professional consulting services to provide on-call professional civil engineering services fora term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and
4) Approve a Professional Services Agreement with Ardurra Group, Inc. for professional consulting services to provide on-call professional civil engineering services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and 5) Approve a Professional Services Agreement with Tait and Associates, Inc. for professional consulting services to provide on-call professional civil engineering services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $500,000; and
6) Authorize the City Administrator to approve any contract term extensions based upon consultant performance and amendments up to 10% of the contract not -to -exceed amounts, or $50,000; and
7) Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in forms approved by the City Attorney.
(Approved 5-0, as recommended)
Mayor Pro Tem Yamaguchi pulled Item 1.d. to question the dollar amount listed in the Staff Report stating that it is important that the public is made aware of the total expense for all five (5) contracts. Deputy City Administrator Estevez confirmed that the total dollar amount should be $2.75 million for all five (5) contracts rather than $500,000 which is the amount for each contract.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 3 of 9

Councilmember Kirwin inquired about the amount spent last year under similar bench list contracts. Deputy City Administrator Estevez responded that this is the first year using a bench list for on-call civil engineering projects. The City has been utilizing individual RFPs for projects.

Councilmember Shader commented on the importance of bench lists to keep large CIP projects moving forward without delays.

Councilmember Wanke expressed concerns about utilizing a bench list and requested an example of a project in which a bench list would be utilized.

Deputy City Administrator Estevez responded that annual street resurfacing projects, park renovation projects and sewer rehab projects are all examples of projects in which a bench list might be used. He noted that a bench list would be used for most CIP projects when needed.

City Administrator Arrula stated that the City has used bench list for other services in the past.

The purpose of this type of project delivery method is essentially to focus on efficiency and economies of scale. The intent is to speed up the bidding process and keep projects moving. He gave several examples of the benefits of using a bench list.

Councilmember Kirwin asked if it is anticipated that one of these firms could come up to the $500,000 dollar amount.

Deputy City Administrator Estevez provided a recent example for architectural services and discussed the process to ensure that competitive pricing, quality control and customer service is maintained. He added that there is no guarantee that these firms will be used.

Mayor Pro Tem Yamaguchi expressed concerns about the growth in position allocations over the years and the impression that more of this type of work could be handled in house rather than contracted out.

Motion by Yamaguchi, seconded by Kirwin, and carried a (5-0) vote to approve Item 1.d., as recommended and amended to reflect the total expense amount of $2.75 million for all five (5) contracts.

1.e.

Professional Services Agreements for On -Call Private Development Plan Check Services
Fiscal Impact:

Expense: $350,000 Professional Engineering Services
(103551-6290)
Revenue: $350,000 Pass -Through Cost 100% Covered by Applicant Plan Check Fees (103551-4399)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with HR Green Pacific, Inc. for professional consulting services to provide on-call private development plan check services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and 2) Approve a Professional Services Agreement with NV5, Inc. for professional consulting services to provide on-call private development plan check services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and 3) Approve a Professional Services Agreement with Bureau Veritas North America, Inc. for professional consulting services to provide on-call private development plan check services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and
4) Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not -to -exceed amount, or $35,000; and
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 4 of 9

5) Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in forms approved by the City Attorney.
(Approved 5-0, as recommended)
Mayor Pro Tem Yamaguchi pulled Item 1.e. to question the dollar amount listed in the Staff Report stating that it is important that the public is made aware of the total expense for all three (3) contracts. Deputy City Administrator Estevez confirmed that the total dollar amount should be $1.15 million for all three (3) contracts rather than $350,000, which is the amount for each contract.

Motion by Yamaguchi, seconded by Wanke, and carried a (5-0) vote to approve Item 1.e., as recommended and amended to reflect the total expense amount of $1.155 million for all three (3) contracts.

1.f. Professional Services Agreements for On -Call Professional Arborist Services Fiscal Impact
Expense: $150,000 Total Contract Not -to -Exceed Amounts (Various CIP Projects)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with ArborPro, Inc., for professional consulting services to provide on-call professional arborist services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and 2) Approve a Professional Services Agreement with Lasting Images Landscape for professional consulting services to provide on-call professional arborist services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and 3) Approve a Professional Services Agreement with West Coast Arborists, Inc., for professional consulting services to provide on-call professional arborist services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and 4) Authorize the City Administrator to approve the available contract term extensions based upon consultant performance and amendments up to 10% of the contract not - to -exceed amount, or $15,000 on each contract; and
5) Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in forms approved by the City Attorney.
(Approved 5-0, as recommended)
Mayor Pro Tem Yamaguchi pulled Item 1.f. to question the dollar amount listed in the Staff Report stating that it is important that the public is made aware of the total expense for all three (3) contracts. Deputy City Administrator Estevez confirmed that the total dollar amount should be $450,000 plus the contingency for all three (3) contracts rather than $150,000, which is the amount for each contract.

Councilmember Wanke commented on the City's good relationship with West Coast Arborist and questioned why two (2) other firms are necessary.

Deputy City Administrator Estevez explained the reasons for having a separate maintenance contract with West Coast Arborists and a bench list with two other firms. He commented on the need to get a second opinion for City tree removals and other arborist services.

Mayor Smith commented that he has been satisfied with the ability, scope and range of services provided by West Coast Arborists but understands the need to obtain second opinions.

Councilmember Shader expressed support for the item.

Motion by Yamaguchi, seconded by Shader, and carried a (5-0) vote to approve Item 1.f., as recommended and amended to reflect the total expense amount of $450,000 plus contingency of $4,500 for each of the three (3) contracts.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 5 of 9

1.g. Professional Services Agreements for On -Call Landscape Architectural Services Fiscal Impact:

Expense: $350,000 Total Contract Not -to -Exceed Amounts (Various CIP Projects)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with RJM Design Group, Inc., for professional consulting services to provide on-call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and
2) Approve a Professional Services Agreement with David Volz Design Landscape Architecture, Inc., for professional consulting services to provide on-call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and
3) Approve a Professional Services Agreement with MIG, Inc., for professional consulting services to provide on-call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and 4) Approve a Professional Services Agreement with Hirsch and Associates, Inc., for professional consulting services to provide on-call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and
5) Approve a Professional Services Agreement with RHA Landscape Architects, Planners Inc., for professional consulting services to provide on-call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not - to -exceed $350,000; and
6) Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not -to -exceed amount, or $35,000; and
7) Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in forms approved by the City Attorney.
(Approved 5-0, as recommended)
Mayor Pro Tem Yamaguchi pulled Item 1.g. to question the dollar amount listed in the Staff Report stating that it is important that the public is made aware of the total expense for all five (5) contracts. Deputy City Administrator Estevez confirmed that the total dollar amount should be $1.925 million for all five (5) contracts rather than $350,000, which is the amount for each contract.

Motion by Yamaguchi, seconded by Shader, and carried a (5-0) vote to approve Item 1.g., as recommended and amended to reflect the total expense amount of $1.925 million for all three (3) contracts.

1.h. Amendment No. 1 to Professional Services Agreement with Bucknam Infrastructure Group Inc., for The Pavement Management Plan Report Fiscal Impact:

Expense: $ 24,977.00 Amendment Amount
Available Budget: $165,210.00 Fiscal Year 2022-23 CIP Budget (109800-6850, JL 24104-6740)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to the Professional Services Agreement with Bucknam Infrastructure Group for an additional $24,977 to provide additional professional services for a street name sign inventory for a cumulative contract not -to -exceed amount of $64,742; and
2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount, or $6,474; and
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 6 of 9

3) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.i. Professional Services Agreement with Bureau Veritas Technical Assessments, LLC., for Citywide Asset Management Program and Purchase of Brightly Asset Management Software Module
Fiscal Impact:

Expense: $119,254.44 Professional Services Agreement
$ 11,925.44 Total Continaencv Amount
$131,179.88 Total Amount

1.j.

1.k.
$ 35,774.53 Purchase Of Software Module
$ 3,577.45 Total Continaencv Amount
$ 39,351.98 Total Amount
$170,531.86 Grand Total Amount
Budgeted: $171,000.00 Total Project Budaet
$100,000.00 FY 2023-24 CIP Budget
(109800-6770 JL#24903-6770)
$ 71,000.00 Proposed Budget Resolution
(799800-6770 JL#24903-6770)
Recommended Action: It is recommended that the City Council:
1) Award a Professional Services Agreement to Bureau Veritas for a not -to -exceed amount of $119,254.44 to prepare a Citywide Asset Management Program. 2) Authorize the City Administrator to approve any change orders up to 10% of the contract not -to -exceed amount, or $11,925.44; and
3) Approve a Purchase Order with Brightly Software, Inc., formerly known as Dude Solutions, Inc. ("DSI"), pursuant to Sourcewell procurement contract #090320 -SDI for the purchase of the Brightly Asset Essentials ModuleTM for $35,774.53; and 4) Authorize the City Administrator to approve any change orders up to 10% of the contract not -to -exceed amount, or $3,577.45; and
5) Adopt Resolution No. R-2023-88, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
6) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Approval of Resolution Authorizing Grant Application and Support for Kraemer Boulevard/Glassell Street/Grand Avenue (KGG) Regional Traffic Signal Synchronization Project
Fiscal Impact: There is no fiscal impact associated with the recommended action.

Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2023-87, a Resolution of the City Council of the City of Placentia, California authorizing an application and support for the Kraemer Boulevard/Glassell Street/Grand Avenue (KGG) RTSSP for funds from the Orange County Transportation Authority under the competitive Measure M2 Regional Transportation Signal Synchronization Program.
(Approved 5-0, as recommended)
Updated Resolution Approving the Transition of The City's Defined Contribution Plan for Eligible Employees from Public Agency Retirement Services (PARS) to The ICMA Retirement Corporation Governmental Profit -Sharing Plan & Trust and Repealing Resolution No. R-2023-79
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 7 of 9

1) Adopt Resolution R-2023-89 authorizing the transition of the City's Defined Contribution Plan for Eligible Employees from PARS to ICMA Retirement Corporation Governmental Profit -Sharing Plan &Trust and repealing Resolution No. R-2023-79 and the discontinuance of the City's participation in the Public Agency Retirement System (PARS) Defined Contribution Plan and related services of PARS as Trust Administrator, U.S. Bank N.A. as Trustee, and John Hancock Retirement Services as Custodian/Record Keeper with updated dates; and
2) Authorize the City Administrator to execute all necessary documents. (Approved 5-0, as recommended)
Approval of Final Tract Map No. 19251 for the Development of an Approximate

0.40 Acre Site with 12 Residential Townhome Condominium Units located along the West Side of Van Buren Street at 503 and 513 South Van Buren Street Fiscal Impact:

Recommended Action: It is recommended that the City Council:
1) Approve Final Tract Map No. 19251, subject to final review and approval by the County Surveyor; and
2) Accept the offers of easement dedication for emergency access, and accept the easement dedications for the Public Roadway and Utility improvements; and 3) Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement, in a form approved by the City Attorney for public improvements associated with Tract Map 19251; and
4) Authorize the City Clerk to sign Final Tract Map No. 19251. (Approved 5-0, as recommended)

1.m. Second Reading and Adoption of Ordinance No. 2023-04, an Ordinance of The City Council of The City of Placentia, California Amending Section 13.48.160 (Title 13 — Vehicles & Traffic) and Adding Chapters 8.10 — Sidewalk Vending (Health & Sanitation) and 13.50 — Sales of Goods From Vehicles (Vehicles & Traffic), To Establish a Regulatory Framework for the Sales of Food And Merchandise From Sidewalk Vendors and Food Trucks
Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)

2. PUBLIC HEARINGS: None

3. REGULAR AGENDA:

3.a. Study Session: Review Proposed Updates to The Committee Commission and Advisory Board Manual
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file the Staff Report and Presentation; and 2) Ask any questions of Staff; and
3) Review, discuss and make any recommendations for updates to the Committee Commission and Advisory Board Manual; and
4) Direct Staff to return to the City Council to formally adopt a Resolution updating the Committee Commission and Advisory Board Manual.
(Received and filed, as recommended. Direction provided.) City Administrator Arrula introduced Deputy Director of Administrative Services Ortega who gave a brief presentation on the proposed updates to the Committee Commission and Advisory Board Manual. He noted that tonight's meeting will consist of a dialogue and policy conversation about what the Council would like to see in the manual. The manual being presented tonight is in draft form. He noted that Bill Kelly of Kelly Associates Management Group and City Attorney Collins were available to answer any questions.

Bill Kelly gave a presentation on the proposed updates to the Committee Commission and Advisory Board Manual.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 8 of 9

Councilmember Kirwin expressed the need to provide the public with more information and involve them earlier in the process, rather than later.

A discussion ensued about the definition of ad-hoc committees. City Attorney Collins noted that an ad- hoc committee is one that is limited in duration and limited in scope and objective. He also discussed Brown Act provisions.

There was discussion about the Housing, Community and Economic Development Committee regarding the scope and composition of members on this committee and whether the committee should be a standing or ad-hoc committee.

City Administrator Arrula recommended that the Council review each section of the manual and provide direction. Direction was provided.

City Administrator Arrula noted that the manual will come back to the Council in late January or early February with the revisions provided by Council.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Mayor Smith and Councilmembers extended wishes to all for a Happy Thanksgiving. Mayor Smith noted he and several Councilmembers attended an event hosted by Supervisor Chafee recognizing National Kindness Day.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned in memory of Edward "Eddie" Castro, long time Placentia resident and Historical Committee member, at 9:43 p.m. to a regular City Council meeting on Tuesday, December 5, 2023 at 5:30 p.m.

Ward L. Smith, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, November 21, 2023 Page 9 of 9

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

MINUTES

REGULAR MEETING
December 5, 2023
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Smith called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Kirwin, Shader, Wanke, Yamaguchi, Smith ABSENT: None
ORAL COMMUNICATIONS:

Mayor Smith opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session. Mr. McKinnell announced the Closed Session matter and case.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 325 Baker Street
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Damien R. Arrula, City Administrator Under Negotiations: Price and Terms of Payment

2. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
People of the State of California v. Herbert Norris Trotter, OCSC Case No. 17NF0497.

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Smith called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Kirwin, Shader, Wanke, Yamaguchi, Smith ABSENT: None
STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Deputy Director of Administrative Services Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell INVOCATION: Chaplain Kenneth Milhander
PLEDGE OF ALLEGIANCE: Battalion Chief Anthony Davis
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 5, 2023 Page 1 of 7

PRESENTATION:
a. Water Update
Recipients: Mayor and City Council
Presenter: Director Roger Yoh, Orange County Water District Director Roger Yoh of the Orange County Water District provided an update on water projects within the Orange County Water District.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen stated that there were two (2) items on the Closed Session agenda, the City Council discussed each of those items, and direction was provided. He noted that there was nothing further to report.

CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:

City Clerk McKinnell reported that one electronic communication was received from the California Housing Defense Fund regarding state housing laws and local zoning codes. He read the letter into the record.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Shader reported her attendance at the Smart Cities Conference and announced the City's holiday closure from December 18, 2023 - January 2, 2024.

Councilmember Kirwin commented on his attendance at the City's tree lighting ceremony and thanked Community Services for their efforts. He promoted the Tamale Festival in Old Town on December 7, 2023 starting at 4 p.m.

Councilmember Wanke reported his attendance at the following:
• Association of California Cities Annual Board meeting • Orange County Public Affairs Association meeting and Annual Christmas party with Orange County Tax
He encouraged all to attend the Tamale Fest and wished everyone a Happy Hanukkah and Merry Christmas.

Mayor Pro Tem Yamaguchi commented on the City's tree lighting ceremony and thanked Community Services and all the volunteers for a successful event. He promoted the Christmas tree recycling program starting December 26 -January 6, 2023.

Mayor Smith reported his attendance at the following:
• Placentia Firefighters Association annual golf tournament at Alta Vista • Placentia Community Foundation Board of Director's meeting • Cenza Ribbon Cutting
• Orange County Council of Governments meeting
• SCAG Transportation Committee meeting
He also commented on the success of the City's tree lighting ceremony and thanked Community Services and all who contributed to the success of the event.

1. CONSENT CALENDAR (Items 1.a. through 1.I.):

Motion by Wanke, seconded by Shader, and carried a (5-0) vote to approve the Consent Calendar items

1.a. through 1.1., as recommended.

1.a.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 5, 2023 Page 2 of 7

1.b.

1.c.

1.d.
i.e.

1.f.

1.g.

City Fiscal Year 2023-24 Registers for December 5, 2023 Check Register
Fiscal Impact: $1,793,294.53
Electronic Disbursement Register
Fiscal Impact: $1,400,219.24
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and Filed, as recommended)
Tentative Parcel Map No. TPM 2020-124 Pertaining to the Subdivision of an approximately 0.19 -Acre, improved lot with three (3) Residential Townhome Condominium Units located at 803 W. La Jolla Street within the High Density Residential (R-3) Zoning District
Fiscal Impact: Approximately $60,986 of total development impact fee revenue prior to construction of three (3) new residential condominium units Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2023-90, a Resolution of the City Council of the City of Placentia, California approving TPM 2020-124 for the subdivision of three (3) residential townhome units for condominium purposes on a 0.19 -acre improved lot located within the High Density Residential (R-3) Zoning District and sited on property at 803 W.

La Jolla Street and making findings in support thereof. (Approved 5-0, as recommended)
Amendment No. 1 to Retainer Agreement for City Attorney Services Fiscal Impact: No fiscal impact due to recommended action; increased costs to budget related to existing agreement in FY 2023-24 - $46,000 (101005-6005 & 101005-6006) Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to Agreement for City Attorney Legal Services, to be executed by the Mayor, in a form approved by the City Attorney. (Approved 5-0, as recommended)
Measure M (M2) Expenditure Report for Fiscal Year 2022-23 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2023-86, a Resolution of the City Council of the City of Placentia, California, concerning the Fiscal Year 2022-23 Measure M2 (M2) Expenditure Report for the City of Placentia.
(Approved 5-0, as recommended)
Placentia Public Safety Building CCTV Cameras and Access Control System Purchase
Fiscal Impact:

Expense: $ 132,173.90 Total Purchase Price of Equipment Budget: $2,659,036.00 Project Budget for IT from Public Safety Building
Recommended Action: It is recommended that the City Council:
1) Authorize the City Administrator to approve the purchase with ASSI Security for the total purchase not -to -exceed the amount of $132,173.90; and 2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Purchase of New Public Safety Communications Center Consoles and Storage for New Public Safety Building
Fiscal Impact:

Expense: $ 237,031.14 Total Purchase Price of Furniture Budget: $2,659,036.00 Project Budget for IT from Public Safety Building
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 5, 2023 Page 3 of 7

Recommended Action: It is recommended that the City Council:
1) Approve the sales contracts with Russ Bassett for 9-1-1 Equipment & Services, totaling $237,031.14 for the purchase of equipment, delivery, and installation of eight (8) public safety communications center consoles, personal storage, and storage drawers; and
2) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.h. Amendment No. 1 to Professional Services Agreement with Kimley Horn & Associates, Inc. to complete the 6th Cycle Update to the Housing Element of the General Plan
Fiscal Impact:

Expense: $ $34,900
Staff Recommended Contingency: $ 5,000
Total Cost: $39,900
Budget: $39,900 from FY 2023-34 Budget
(749102-6017)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to the Professional Services Agreement with Kimley-Horn & Associates, Inc. to provide professional services related to completing the State mandated 6th Cycle update to the Housing Element for a term ending June 30, 2024; and
2) Authorize the City Administrator and/or his designee to approve contract change orders up to $5,000; and
3) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.i. Change Order No. 1 to Construction Contract with Square Sign, LLC., for the Wayfinding Directional Signage Project Phase I, City Project No. 1403 Fiscal Impact:

Expense: $ 16,000.00 Contract Change Order No. 1
Budget: $200,000.00 FY 2023-24 CIP Budget
(109800-6740, JL 24103-6740)
Recommended Action: It is recommended that the City Council:
1) Approve Contract Change Order No.1 to the Public Works Agreement with Square Sign, LLC for citywide wayfinding direction sign project phase 1A in an amount not -to -exceed $16,000; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.j.

1.k.

Resolution to Amend the Pay Schedule for Part -Time Employees in Compliance with the State Minimum Wage Increase
Fiscal Impact: FY 2023-24 $2,000 ($4,000 annually) in account 104071-5005.

Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2023-91 amending the pay schedule for part-time employees to reflect state minimum wage requirements; and
2) Adopt Resolution No. R-2023-92, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures.
(Approved 5-0, as recommended)
Acceptance of a Resignation from the Senior Advisory Committee Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Accept the resignation of Ron White from the Senior Advisory Committee and; Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 5, 2023 Page 4 of 7

2) Approve the appointment of Marie Wahbeh to fill the vacancy on the Senior Advisory Committee following Mr. White's resignation.
(Approved 5-0, as recommended)
Professional Services Agreements for Citywide On-call Digital Scanning Services of Public Records
Fiscal Impact:

Expense: $285,000 Total Contract Not -to Exceed Amount
Current Available Budget: $ 71,384 (756205-6840 JL#756205) Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Metasource for professional digital scanning services of public records to provide on-call scanning services for a term of three (3) years with an option of two (2) year term based upon performance and discretion of the City, in an amount not -to -exceed $285,000; and 2) Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not -to -exceed amount, or $28,500; and
3) Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in forms approved by the City Attorney.
(Approved 5-0, as recommended)

2. PUBLIC HEARINGS: None

3. REGULAR AGENDA:

3.a. Award of Professional Services Agreement to SDI Presence for Creation of Five -Year Information Technology Master Plan
Fiscal Impact:

Expense: $ 83,925.00 Total Project Cost
Budgeted: $100,000.00 (109800-6770 JL#24902)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with SDI Presence to develop a five (5) year Information Technology Master Plan in an amount not -to -exceed $83,925; and 2) Reject all other proposals received; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents in a form approved by the City Attorney.
(Approved 5-0, as recommended)
City Administrator Arrula introduced Information Technology Manager Daniel Chang who gave a brief presentation on the Professional Services Agreement to SDI Presence for the creation of a five-year information technology master plan. He noted that the Information Technology (IT) Master Plan conforms with the strategic plan passed by the City Council in May of 2022 and meets goal No. five (5), objective 5.7. The purpose of the plan is to develop a formal five-year IT roadmap for the City.

Councilmember Shader noted that the City is working on upgrading its infrastructure after deferring many projects due to a lack of funds. She stated that she was pleased this plan was moving forward.

Motion by Yamaguchi, seconded by Shader, and carried a (5-0) vote to approve Item 3.a., as recommended.

I. RECOGNITION OF 2023 MAYOR WARD L. SMITH
a. Office of U.S. Representative Michelle Steel, California's 45th District Presenter: Mayor Pro Tem Yamaguchi
b. Office of State Senator Josh Newman, 29th District
Presenter: Nathan Bass, District Representative
c. Office of State Assemblyman Phillip Chen, 55th Assembly District Presenter: Mayor Pro Tem Yamaguchi
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 5, 2023 Page 5 of 7

d. Orange County Supervisor Doug Chaffee, Orange County 4th District Presenter: Doug Chaffee, Orange County Supervisor
e. City of Placentia
Presenters: Mayor Pro Tem Yamaguchi and City Administrator Arrula City Administrator Arrula announced that the next portion of the meeting involves the reorganization of the City Council and recommended that Mayor Pro Tem Yamaguchi introduce Section I. of the agenda to facilitate the presentations to Mayor Smith.

Mayor Pro Tem Yamaguchi presented a certificate of recognition to Mayor Smith from California's 45th District U.S. Representative Michelle Steel.

Representing 29th Senate District State Senator Josh Newman, District Representative Nathan Bass presented a Certificate of Recognition to Mayor Smith and commented on his leadership and his many contributions to the City. He expressed appreciation for his many years of dedicated public service.

Mayor Pro Tem Yamaguchi presented a Certificate of Recognition to Mayor Smith on behalf of California 55th District Assemblyman Phillip Chen.

Representing Orange County 4th District Supervisor Doug Chaffee presented a Certificate of Recognition from the Orange County Board of Supervisors to Mayor Smith noting his many accomplishments over his many years of service to the City of Placentia. He also acknowledged his humanitarian work in Ukraine.

City Administrator Arrula commented on Mayor Smith's service and accomplishments as Mayor. He also commented on his 30 plus years of distinguished law enforcement service, member of the City Council and his humanitarian work in Ukraine. He and Mayor Pro Tem Yamaguchi presented Mayor Smith with a "Mr. Placentia" cap and an inscribed Captain America shield in recognition of his distinguished service as Mayor.

Mayor Smith commented on his time serving as Mayor and thanked the Council for entrusting him with the role and responsibility of Mayor. He expressed appreciation to the Placentia community for their interest and engagement; Staff, full-time, part-time and volunteers for their dedication and commitment; and fellow elected representatives at the local, state and county level for their service and partnership.

II. REORGANIZATION OF THE CITY COUNCIL
a. City Clerk Calls for the Selection of Mayor of the City of Placentia b. Ceremonial Oath Administered to New Mayor
c. Comments from New Mayor
d. New Mayor Calls for the Selection of Mayor Pro Tem of the City of Placentia City Clerk McKinnell called for nominations for the position of Mayor of the City of Placentia for the term of December 5, 2023 to December 4, 2024.

Councilmember Wanke nominated Mayor Pro Tem Yamaguchi for the term of December 5, 2023 through December 4, 2024.

Noting no further nominations, City Clerk McKinnell called for further nominations or a motion to close the nominations.

Motion by Smith, seconded by Shader, to close the nominations. City Clerk McKinnell declared the nominations closed, and pursuant to a unanimous roll call vote, Mayor Pro Tem Yamaguchi was selected to serve as Mayor of the City of Placentia.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 5, 2023 Page 6 of 7

City Clerk McKinnell administered the Oath of Office to Mayor Yamaguchi.

Mayor Yamaguchi thanked his family, friends and wife and daughter for their support. He commented on his 16 years of service on the City Council and expressed that he looks forward to serving the Council and community in the coming year. He also expressed appreciation to the Council and Staff for their support and announced his goals for the year.

Mayor Yamaguchi called for nominations for the position of Mayor Pro Tem of the City of Placentia for the term of December 5, 2023 to December 4, 2024.

Councilmember Smith nominated Councilmember Kirwin as Mayor Pro Tem for the term of December 5, 2023 through December 4, 2024.

Motion by Shader, seconded by Smith, to close the nominations. City Clerk McKinnell declared the nominations closed, and pursuant to a unanimous roll call vote, Councilmember Kirwin was selected to serve as Mayor Pro Tem of the City of Placentia.

City Clerk McKinnell administered the Oath of Office to Mayor Pro Tem Kirwin.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Mayor Yamaguchi announced that a reception would be held immediately following the meeting.

Councilmember Shader congratulated former Mayor Smith on a successful year as Mayor and wished Mayor Yamaguchi a great year as Mayor. She wished Staff and fellow Councilmembers a Merry Christmas and Happy Hanukkah.

Mayor Pro Tem Kirwin expressed that he looked forward to serving as Mayor Pro Tem in the coming year and wished all a Merry Christmas and Happy Hanukkah.

Councilmember Smith congratulated Mayor Yamaguchi and Mayor Pro Tem Kirwin.

Councilmember Wanke thanked former Mayor Smith for his dedicated service this past year.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:13 p.m. to a regular City Council meeting on Tuesday, January 9, 2024 at 5:30 p.m.

Ward L. Smith, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 5, 2023 Page 7 of 7

Type Vendor Name/ID Description
Check Totals by ID
AP 1,036,950.83
EP 0.00
IP 0.00
OP 0.00
Fund Narne
101 -General Fund (0010)
117 -Measure U Fund (0079)
210 -Measure M (0018)
215 -Air Quality Management (0019)
225 -Asset Seizure (0021)
231 -Placentia Reg Nay Cent(0078)
233 -Gen Plan Update Fees (0074)
234 -Technology Impact Fees (0075)
249-TOD District CFD (0080)
260 -Street Lighting Distrct (0028)
265 -Landscape Maintenance (0029)
275 -Sewer Maintenance (0048)
401 -City Capital Projects (0033)
601 -Employee Health & Wlfrc (0039)
701 -Special Deposits (0044)
City of r1acentia
Cheek Register
For 07/02/2024
Account/Description
Check Totals by Fund
549,633.38
259,044.58
12,647.78
3,788.27
4,462.93
136,239.00

52.00 26.00
104.33
21,765.70
6,331.02
1,068.33
27,272.03

55.00 14,460.48
Check Total: 1,036,950.83
Batch ID Amount Invoice#
Grand Total: 1,036,950.83
Void Total:

Check Total:

Funds will be transferred from the Cash Basis Fund as needed to fund the warrants included on this watTant register User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine

0.00 1,036,950.83
PO # Check # Check Date

1.c.

July 2, 2024
06/26/2024 :Date
10:48:52 :Time

Type Vendor Name/ID Description
City of Placentia
Check Register
For 06/26/2024
Account/Description
MW OH ALL CITY MANAGEMENT 5/12-5/25 CROSSING GUARD SRVC 103047-6290 V000005
Dept. Contract Services
MW OH ALTA LANGUAGE SERVICESLISTENING & SPEAKING TEST 101512-6099 V010194

MW OH ALVAREZ, OMAR
V012054

PD TRAINING MEALS REIMB
Professional Services
213041-6250
Staff Training
MW OH AMAZON CAPITAL SERVICERIBBON CUTTING/MAINT/OFFICE 104076-6130 V012336 Repair & Maint/Facilities

MW OH AMAZON CAPITAL SERVICERIBBON CUTTING/MAINT/OFFICE V012336

MW OH AMAZON CAPITAL SERVICERIBBON CUTTING/MAINT/OFFICE V012336
MW OH AMAZON CAPITAL SERVICEDEV SRVC OFFICE SUPPLIES 102531-6315 V012336 Office Supplies

MW OH AMAZON CAPITAL SERVICESEV SRVC OFFICE SUPPLIES
V012336

MW OH AMAZON CAPITAL SERVICESTNY TOTS GRADUATION
V012336

MW OH AMAZON CAPITAL SERVICESTATION & FIRE HQ SUPPLIES
V012336

MW OH AMAZON CAPITAL SERVICESTATION & FIRE HQ SUPPLIES
V012336

MW OH AMAZON CAPITAL SERVICESTATION & FIRE HQ SUPPLIES
V012336
104070-6315
Office Supplies
104071-6301
Special Department Expenses
102532-6315
Office Supplies
104071-6301/22401-6301
Special Department Expenses
103065-6301
Special Department Expenses
103066-6301
Special Department Expenses
103066-6134
Vehicle Repair & Maintenance
MW OH AMAZON CAPITAL SERVICESTATION & FIRE HQ SUPPLIES 103065-6315 User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 1
Batch ID
Amount Invoice#
PO # Check # Check Date
AP061224 4,429.63 93742 P12977 00131338 06/13/2024
4,429.63
AP061224 165.00 IS721794 00131339 06/13/2024
Check Total:

Check Total:

AP061224
Check Total:

AP061224
AP061224
AP061224
AP061224
AP061224
AP061224
AP061224
AP061224
AP061224
AP061224
165.00

24.57 ALVAREZ6424 00131340 06/13/2024

24.57 1,104.81 16HT-L6L7- 00131341 06/13/2024

60.86 16HT-L6L7- 00131341 06/13/2024
322.47 16HT-L6L7- 00131341 06/13/2024
208.72 1 GKQ-PRPP- 00131341 06/13/2024

12.59 I GKQ-PHPP- 00131341 06/13/2024
670.15 1HQ3-GFD1- 00131341 06/13/2024

31.44 1TVH-NHPW- 00131341 06/13/2024
428.59 1TVH-NHPW- 00131341 06/13/2024
487.12 1TVH-NHPW- 00131341 06/13/2024

24.48 1TVH-NHPW- 00131341 06/13/2024
06/26/2024 :Date
10:48:52 :Time

City of Placentia
Check Register
For 06/26/2024
Type Vendor Name/ID Description Account/Description Batch ID Amount Invoice# PO # Check # Check Date V012336 Office Supplies
MW OH AMAZON CAPITAL SERVICESTATION & FIRE HQ SUPPLIES 103066-6315 AP061224 46.48 1TVH-NHPW- 00131341 06/13/2024 V012336 Office Supplies
Check Total: 3,397.71
MW OH AMERICAN OFFICE MAINT DESK AT CHAMPIONS PARK 104076-6855 AP061224 304.50 14529 00131342 06/13/2024 V009212 Furniture & Fixtures
Check Total: 304.50
MW OH AUDI NORTH OC MAY PLACENTIA VEHICLE REBATE 101534-6363 AP061224 2,000.00 MAY 2024 00131343 06/13/2024 V012263 Resident Vehicle Rebate Prog
Check Total: 2,000.00
MW OH BAKER TILLY US LLP MAY PROFESSIONAL SRVC 784070-6999 AP061224 1,769.96 BT2829796 P13349 00131344 06/13/2024 V012786 Other Expenditure
Check Total: 1,769.96
MW OH BUREAU VERITAS NORTH PLAN CHECK SRVC 103551-6290 AP061224 307.50 RI 24019579 P13194 00131345 06/13/2024 V004481 Dept. Contract Services
MW OH BUREAU VERITAS NORTH PLAN CHECK SRVC 103551-6290 AP061224 615.00 RI 24019580 P13194 00131345 06/13/2024 V004481 Dept. Contract Services
MW OH BUREAU VERITAS NORTH PLAN CHECK SRVC 103551-6290 AP061224 1,025.00 RI 24019582 P13194 00131345 06/13/2024 V004481 Dept. Contract Services
MW OH BUREAU VERITAS NORTH PLAN CHECK SRVC 103551-6290 AP061224 615.00 RI 24019584 P13194 00131345 06/13/2024 V004481 Dept. Contract Services
Check Total: 2,562.50
MW OH BUTTS, BRAD MAY FASTRAK REIMBURSEMENT 103040-6301 AP061224 584.50 MAY 24 00131346 06/13/2024 V002941 Special Department Expenses

MW OH CALIFORNIA FORENSIC MAY PD BLOOD DRAWS
V000232
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Check Total: 584.50
103040-6055 AP061224 665.00 2602 P12976 00131347 06/13/2024 Medical Services
Page: 2
06/26/2024 :Date
10:48:52 :Time

Type
Vendor Name/ID
MW 011 CALIFORNIA YELLOW CAB
V003323

MW OH CALIFORNIA YELLOW CAB
V003323

MW OH CALIFORNIA YELLOW CAB
V003323

MW OH CITY OF BREA
V000125

MW OH COMLOCK
V003166

MW OH COUNTY OF ORANGE
V008881

MW OH COUNTY OF ORANGE
V008881
MW OH DATA TICKET INC.

V006119
MW 011 DENNIS GRUBB &
V012137

MW OH DEROTIC EMERGENCY
V011295
Description

JAN SENIOR MOBILITY PROG

JAN SENIOR MOBILITY PROG

JAN SENIOR MOBILITY PROG
City of Placentia
Check Register
For 06/26/2024
Account/Description
184071-6401
Community Programs
194071-6401
Community Programs
194071-6401
Community Programs
BUSINESS CARDS -LAMBERT / FORM302531-6315
Office Supplies

KEYS AND LOCK
104071-6130
Repair & Maint/Facilities
CONTINUING EDUCATION PROVIDER03066-6250
Staff Training

MAY AFIS SERVICES

APR CITATION PROCESSING
5/16-5/31 FIRE PLAN CHECK
E2 MAINTENANCE
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
103040-6290
Dept. Contract Services
102533-6290
Dept. Contract Services
103066-6290
Dept. Contract Services
103066-6134
Vehicle Repair & Maintenance
Page: 3
Batch ID
Check Total:

AP061224
AP061224
AP061224
Check Total:

AP061224
Check Total:

AP061224
Check Total:

AP061224
AP061224
Amount Invoice#
665.00
12,647.78 1487024
3,287.21 1487024
501.06 1487024
16,436.05
PO # Check # Check Date
P13106 00131348 06/13/2024
P13106 00131348 06/13/2024
P13106 00131348 06/13/2024
278.04 ASR0000339 00131349 06/13/2024
114.30 848006 00131350 06/13/2024
278.04
114.30
325.00 HCA24586 00131351 06/13/2024
1,858.00 SH 68577 P12980 00131351 06/13/2024
Check Total: 2,183.00
AP061224 3,533.23 165001 P13114 00131352 06/13/2024
Check Total: 3,533.23
AP061224 270.00 002-30747 P13314 00131353 06/13/2024
Check Total: 270.00
AP061224 871.02 S0-4575 00131354 06/13/2024
06/26/2024 :Date
10:48:52 :Time

Type Vendor Name/ID

MW OH ENTERPRISE FLEET
V003312

MW OH ENTERPRISE FLEET
V003312

MW OH FE SUPPLY COMPANY
V012806

MW OH FELTON, ASHLEY
V012855
Description
City of Placentia
Check Register
For 06/26/2024
Account/Description
JUNE PD VEH LEASE PAYMENT 103041-6165
Vehicle Lease
JUNE PD VEH LEASE PAYMENT 103042-6165
Vehicle Lease
TRAINING/SPECIALTY EQUIPMENT 103066-6250
Staff Training

FELTON, A - OLD TOWN LIVE

MW OH FIFTH AVENUE CLEANERS MAY PD DRY CLEANING SRVC
V010431

MW OH FLOCK SAFETY
V011598

MW OH GAMETIME
V004081

MW OH GAMETIME
V004081

MW OH GILLIS, JOSEPH
V008160
Batch ID
Check Total:

AP061224
Amount Invoice# PO # Check # Check Date
871.02
10,334.12 FBN5053212 P13005 00131355 06/13/2024
AP061224 10,334.13 FBN5053212 P13005 00131355 06/13/2024 Check Total: 20,668.25
AP061224 3,734.97 847
Check Total: 3,734.97
101511-6301/243401-6301 AP061224 550.00 129
Special Department Expenses
103040-6290
Dept. Contract Services
Check Total:

AP061224
Check Total:

CAMERA REPAIRS -NAV CTR & CITY101515-6137 AP061224
Repair Maint/Equipment
KRAEMER PARK - SPINNER SEAT 104076-6139
Repair/Maint - Parks & Fields

GOMEZ PLAYGROUND
799800-6760/24702-6760
Infrastructure - Parks
PD TRAINING MEALS/MILEAGE REIM03041-6250
Staff Training
101001-6255
Page: 4
MW OH INDEPENDENT CITIES FY 2024-24 MEMBERSHIP FEE
User: Gabriela Calin
Report: API400M : AP: Warrant List - Machinc
550.00
1,393.74 MAY 24
1,393.74
800.00 INV -40645
Check Total: 800.00
AP061224 36.58 PJI-0233491A
AP061224 5,575.00 PJI-0236398
Check Total: 5,611.58
AP061224 260.53 GILLIS6424
Check Total:
260.53
AP061224 2,583.55 1372
P13374 00131356 06/13/2024
00131357 06/13/2024
00131358 06/13/2024
00131359 06/13/2024
00131360 06/13/2024
P13199 00131360 06/13/2024
00131361 06/13/2024
00131362 06/13/2024
06/26/2024 :Date
10:48:52 :Time

TYPe
Vendor Name/ID
V012193

MW OH JV PLUMBING
V011345

MW OH LN CURTIS & SONS
V011267

MW OH LN CURTIS & SONS
V011267

MW OH LN CURTIS & SONS
V011267

MW OH LN CURTIS & SONS
V011267

MW OH LN CURTIS & SONS
V011267

MW OH MIDAMERICA
V008972
Description
City of Placentia
Check Register
For 06/26/2024
Account/Description
Dues & Memberships
BATHROOM REPAIRS - TUFFREE PRK104076-6130
Repair & MaintlFacilities
PARTS/MAINTENANCE FOR TOOLS 103066-6301
Special Department Expenses
PD UNIFORMS 103042-6360
Uniforms
PD UNIFORMS 103042-6360
Uniforms
PD UNIFORMS 103043-6360
Uniforms
PD UNIFORMS 103043-6360
Uniforms
Q1-2024 401A ADMIN FEES 395083-6025
Third Party Administration
MW OH MUNICIPAL EMERGENCY PERSONAL PROTECTION EQUIPMENT03066-6361 V011423 Personal Protection Equipment
MW OH NV5 INC
V011256
MW OH NV5 INC
V011256
DESIGN PROJECT -CITY HALL HVAC 105207-6850
Building & Facilities
DESIGN PROJECT -CITY HALL HVAC 105209-6850
Building & Facilities
MW OH ORANGE CENTRAL KOREANARTS AND CRAFTS SUPPLIES 104079-6301 User: Gabriela Calin
Report: AP 1400M : AP: Warrant List - Machine
Page: 5
Batch ID
Check Total:

Amount Invoice#
2,583.55
AP061224 362.25 4582
Check Total:

AP061224
AP061224
AP061224
AP061224
AP061224
Check Total:
362.25
1,32L50 904404

94.48 INV828035
212.23 INV829549

26.52 INV829908

26.52 INV 829924
1,681.25
AP061224 55.00 0256737 00131365 06/13/2024
PO # Check # Check Date
00131363 06/13/2024
00131364 06/13/2024
P13313 00131364 06/13/2024
P13313 00131364 06/13/2024
P13313 00131364 06/13/2024
P13313 00131364 06/13/2024
Check Total: 55.00
AP061224 10,955.28 1N1998494 P13407 00131366 06/13/2024 Check Total: 10,955.28
AP061224 22,631.87 382912 P13082 00131367 06/13/2024
AP061224 22,631.88 382912 P13082 00131367 06/13/2024
Check Total: 45,263.75
AP061224 826.17 06/01/2024
00131368 06/13/2024
06/26/2024 :Date
10:48:52 :Time

Type Vendor Name/ID
V012579

MW OH ORANGE COUNTY
V007306

MW OH ORANGE COUNTY
V007306
Description
MAY 2024 PARKING CITATIONS

NAVIGATION CENTER PROP TAX
MW OH PENNER PARTITIONS INC. PARTITIONS REPLACEMENT -
V000827

MW OH POWER PLUS
V006730
City of Placentia
Check Register
For 06/26/2024
Account/Description
Special Department Expenses
0044-2038
Parking Fines
784070-6999
Other Expenditure
104076-6139
Repair/Maint - Parks & Fields
PUBLIC SAFETY CTR - TEMP POWER105213-6850 / 105213-6850 Building & Facilities
MW OH POYGON US CORPORATION DOCUMENT RECOVERY SERVICES 103043-6099 V012856 Professional Services

MW OH PSYCHOLOGICAL
V009259

MW OH PSYCHOLOGICAL
V009259

MW OH RUBALCAVA, OSBALDO
V012739

PRE-EMPL PSYCH EVALUATIONS

PRE-EMPL PSYCH EVALUATIONS
101512-6099
Professional Services
101512-6099
Professional Services
REPLACE CK#129863-WALKING CHLG09595-6999
Other Expenditure

MW OH SAN BERNARDINO COUNTY PD TRAINING REGISTRATION
V005772
User: Gabriela Calin
Report: AP1400M : AP
Warrant List- Machinc
213041-6250
Staff Training
Page: 6
Batch ID
Amount Invoice#
Check Total: 826.17
AP061224 10,725.00 053124
AP061224 2,205.04 339-102-08.00
Check Total: 12,930.04
AP061224 3,300.00 24-27158
Check Total:

AP061224
Check Total:
3,300.00
5,105.82 G133833-1
5,105.82
AP061224 1,957.50 INV -00301406
Check Total: 1,957.50
AP061224 462.00 527227
AP061224 462.00 527231
Check Total: 924.00
AP061224 148.67 061224
Check Total:

AP061224
Check Total:
148.67
400.00 SBSD6324
400.00
PO # Check # Check Date
00131369 06/13/2024
00131369 06/13/2024
P13387 00131370 06/13/2024
P13304 00131371 06/13/2024
00131372 06/13/2024
00131373 06/13/2024
00131373 06/13/2024
00131374 06/13/2024
00131375 06/13/2024
06/26/2024 :Date
10;48:52 :Time

Type Vendor Name/ID
Description

MW OH SECO ELECTRIC & LIGHTINCA/C SERVICE - KOCH PARK
V010182
MW OH
MW OH
MW OH
MW OH
SERVICE CHAMPIONS B24-1454 REFUND
V009666
SERVICE CHAMPIONS B24-1454 REFUND
V009666
SERVICE CHAMPIONS B24-1454 REFUND
V009666
SERVICE CHAMPIONS B24-1454 REFUND
V009666
MW OH SO CAL LAND MAINTENANG;3arch Landscape Services
V011102

MW OH SOUTHERN CALIFORNIA
V012857

MW OH T -MOBILE
V004339

MW OH T -MOBILE USA
V009215

MW OH T -MOBILE USA
V009215
City of Placentia
Check Register
For 06/26/2024
Account/Description
104076-6139
Repair/Maint - Parks & Fields
Batch ID
AP061224
Check Total:
102532-4162 AP061224
Plumbing Permits
740000-4302 AP061224
General Plan Update Fee
750000-4303 AP061224
Technology Fee
0044-2049 AP061224
Health & Safety Collection
Check Total:
104076-6139
Repair/Maint - Parks & Fields
REIMBURSE - DUP PERMIT CHARGES103551-4155
Encroachment Permits
5/01-5/31 IPADS INTERNET
GPS TRACKING - DR24-01418
GPS TRACKING - DR24-01418
109595-6215
Telephone/Internet
103042-6290
Dept. Contract Services
103042-6290
Dept. Contract Services
MW OH THE HOWARD E NYHART NYHART - ACTUARIAL CONSULTING 01511-6099 V012848 Professional Services
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 7
Amount Invoice#
360.72 8631
360.72
114.00 06062024

52.00 06062024

26.00 06062024

5.00 06062024
197.00
AP061224 30,000.00 11067
Check Total: 30,000.00
AP061224 972.00 060624
Check Total:

AP061224
Check Total:

AP061224
AP061224
Check Total:

AP061224
972.00
622.24 MAY 2024
622.24
115.00 9568807335
115.00 9568807336
230.00
2,779.00 159419DB_2024
PO # Check # Check Date
00131376 06/13/2024
00131377 06/13/2024
00131377 06/13/2024
00131377 06/13/2024
00131377 06/13/2024
P13423 00131378 06/13/2024
00131379 06/13/2024
00131380 06/13/2024
00131381 06/13/2024
00131381 06/13/2024
00131382 06/13/2024
06/26/2024 :Date
10:48:52 :Time

Type Vendor Name/ID

MW OH THE SAUCE CREATIVE
V007476

MW OH THE SAUCE CREATIVE
V007476
Description
DESIGN - TUFFREE & KOCH PARK 104071-6230
Printing & Binding

DESIGN - TUFFREE & KOCH PARK
City of Placentia
Check Register
For 06/26/2024
Account/Description
MW OH THINKSUPPLIES.COM COPY PAPER
V007047
MW OH THINKSUPPLIES.COM COPY PAPER
V007047
MW 01-1 THOMSON REUTERS - WEST MAY PD SOFTWARE SRVC
V009649

MW OH TRANSUNION RISK &
V009317
104071-6230
Printing & Binding
109595-6315
Office Supplies
109595-6315
Office Supplies
Batch ID
Check Total:

AP061224
AP061224
Check Total:

AP061224
AP061224
Check Total:
103042-6290 AP061224
Dept. Contract Services
Check Total:

MAY PD DATABASE TRANSACTIONS103042-6290 AP061224
Dept. Contract Services

MW OH TURBO DATA SYSTEMS INC MAY PARKING CITATION SVS
V001238

MW OH UNITED STATES POSTAL PALM POSTAGE
V001058

MW OH V MONTOYA ENTERPRISES PLANTERS - KOCH PARK
V012851

MW OH V MONTOYA ENTERPRISES PLANTERS - KOCH PARK
V012851
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Check Total:
103047-6290 AP061224
Dept. Contract Services
Check Total:
104070-6325 AP061224
Postage
Check Total:
104076-6139 AP061224
Repair/Maint - Parks & Fields
104076-6139 AP061224
Repair/Maint - Parks & Fields
Page: 8
Amount Invoice#
2,779.00
475.00 6849
PO # Check # Check Date
00131383 06/13/2024
475.00 6850 00131383 06/13/2024
950.00
163.09 70563 00131384 06/13/2024
271.82 70567 00131384 06/13/2024
434.91
389.57 850265203 00131385 06/13/2024
389.57
175.00 49451-202405-1 00131386 06/13/2024
175.00
2,607.64 43034
2,607.64
10,000.00 053024
10,000.00
213.15 31614
P13052 00131387 06/13/2024
P13214 00131388 06/13/2024
00131389 06/13/2024

56.03 31695 00131389 06/13/2024
06/26/2024 :Date
10:48:52 :Time

Type
Vendor Name/ID
Description
MW OH 567 MELROSE STREET LLC ASPHALT REIMBURSEMENT
V011531

MW OH AMAZON CAPITAL SERVICEDFFICE SUPPLIES
V012336

MW OH ANAHEIM ICE
V000318

MW OH BIGGS CARDOSA
V010461

MW OH BIGGS CARDOSA
V010461
City of Placentia
Check Register
For 06/26/2024
Account/Description
102534-6099
Professional Services
101511-6315
Office Supplies
SPRING 2024 INSTRUCTOR PAYMEN'1104071-6060
Instructional Services
Batch ID
Check Total:

AP061924
Check Total:

AP061924
Check Total:

AP061924
Amount Invoice#
269.18
4,631.30 03-11-20
4,631.30

77.39 1473-9YJF-FG9J

77.39 830.70 SPRING2024
Check Total: 830.70
FEB/MAR ENGINEERING SVS- 331801-6740 / 331801-6740 AP061924 18,055.76 88465 Infrastructure - Streets
APR ENGINEERING SVS - GOLDEN 331801-6740 / 331801-6740 AP061924 7,716.77 88785 Infrastructure - Streets
MW OH BLUE SCOPE CONSTRUCTIOISIONSTRUCTION SVS - BUTLER BLDG05213-6850 / 105213-6850 V012441 Building & Facilities
MW OH CALMAT CO.

V010007
MW OH CALMAT CO.

V010007
MW OH CALMAT CO.

V010007

MW OH CERTIFIED ROOFING
V009895

PAVING MATERIALS

PAVING MATERIALS

PAVING MATERIALS

ROOFING BOND REFUND
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
103652-6132
Repair & Maintenance/Streets
103652-6132
Repair & Maintenance/Streets
103652-6132
Repair & Maintenance/Streets
0044-2033
Construction & Demo Deposit
Page: 9
Check Total: 25,772.53
AP061924 18,607.65 22740-08
Check Total: 18,607.65
AP061924 89.98 469222
AP061924
AP061924
Check Total:

AP061924
515.19 73982413
466.33 74017478
1,071.50
100.00 B24-1300
PO # Check # Check Date
00131390 06/20/2024
00131391 06/20/2024
00131392 06/20/2024
P13072 00131393 06/20/2024
P13072 00131393 06/20/2024
P13074 00131394 06/20/2024
P13098
P13098
P13098
00131395 06/20/2024
00131395 06/20/2024
00131395 06/20/2024
00131396 06/20/2024
06/26/2024 :Date
10:48:52 :Time

TYPe
MW OH CHEMEX INDUSTRIES INC.

V004683
MW OH CHEMEX INDUSTRIES INC.

V004683
Vendor Name/ID
Description

GRAFFITI REMOVER

GRAFFITI REMOVER
MW OH CITY OF LA HABRA-NORTH YEAR 5 FY23-24 OPERATING COST V011410

MW OH CLIFF GARTEN STUDIO
V012449

MW OH COMMERCIAL AQUATIC
V005203

MW OH COMMERCIAL AQUATIC
V005203

MW OH COMMISSION OF PEACE
V012862

MW OH COUNTY OF ORANGE
V008881

MW OH DF POLYGRAPH
V012341

MW OH EILEY, TIFFANY
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine

ARTIST SRVC - GATEWAY
City of Placentia
Check Register
For 06/26/2024
Account/Description Batch ID
Check Total:
103652-6301 AP061924
Special Department Expenses
103652-6301
Special Department Expenses
784070-6312
SB2 Allocations to NSPA - Oper
AP061924
Check Total:

Amount Invoice#
100.00
603.53 35255
396.03 35647
999.56
AP061924 132,264.00 LH-NSPA-
Check Total: 132,264.00
101206-6730/101206-6730 AP061924 23,750.00 2204-06
Improvements Othr Thn Bldgs
MAY - GOMEZ POOL MAINTENANCE104076-6130
Repair & Maint/Facilities

MAY - WHITTEN POOL
POST AUDIT FINDINGS RE1MB

JUN OCATS CIRCUIT SUPPORT

MAY POLYGRAPH EXAMS
104076-6130
Repair & Maint/Facilities
103041-4225
POST - Intergovernmental Rev
103043-6099
Professional Services
103040-6099
Professional Services
PD TRAINING MEAL/MILEAGE REIMB13041-6250
Page: 10
Check Total: 23,750.00
AP061924 1,500.00 963829
AP061924 1,500.00 963830
Check Total: 3,000.00
AP061924 10,746.00 AUDIT -5
Check Total:

AP061924
Check Total:

AP061924
Check Total:

AP061924
10,746.00
1,104.51 SH 68621
1,104.51
225.00 2024/3
225.00

81.93 EILEY61224
PO # Check # Check Date
00131397 06/20/2024
00131397 06/20/2024
00131398 06/20/2024
P13065 00131399 06/20/2024
P13146 00131400 06/20/2024
P13146 00131400 06/20/2024
00131401 06/20/2024
P13022 00131402 06/20/2024
00131403 06/20/2024
00131404 06/20/2024
06/26/2024 :Date
10:48:52 :Time

Type Vendor Name/ID
V009544

MW OH EILEY, TIFFANY
V009544
City of Placentia
Check Register
For 06/26/2024
Description Account/Description
Staff Training
PD TRAINING MEAL/MILEAGE REIMB13041-6250
Staff Training
MW OH EPIC LAND SOLUTIONS INC. MAR EASEMENT SRVC-GOLDEN 331801-6740 V012586

MW OH EVERTSEN, JACE
V012102

MW OH FAIRWAY FORD
V000376

MW OH GAMETIME
V004081

MW OH GOLDEN STATE WATER
V000928

MW OH GOLDEN STATE WATER
V000928

MW OH GOLDEN STATE WATER
V000928

MW OH HERNANDEZ, JORGE
V012213

MW OH HOGUEISSON, LARRY
User: Gabriela Calin
Report: AP 1400M : AP: Warrant List - Machin
Infrastructure - Streets
PD TRAINING MEALS/MILEAGE REIM13041-6250
Staff Training
MAY -PLACENTIA VEHICLE REBATE101534-6363
Resident Vehicle Rebate Prog
KOCH PARK - PH.2 RENOVATIONS 797312-6760 / 797312-6760
Infrastructure - Parks

APR -MAY WATER CHARGES

APR -MAY WATER CHARGES

APR -MAY WATER CHARGES
109595-6335/21010-6335
Water
109595-6335
Water
296561-6335
Water
PRK DE LOS NINOS-RIBBON CUTTNG04071-6301
Special Department Expenses
PARAMEDIC LICENSE REIMB 103066-6250
Page: 11
Batch ID
AP061924
Check Total:

AP061924
Check Total:

AP061924
Check Total:

AP061924
Check Total:

AP061924
Amount Invoice#
130.87 TEILEY06624
212.80
1,499.50 0324-1420
1,499.50

81.93 EVERTSN61224

81.93 2,500.00 MAY 2024
2,500.00
253,469.58 PJI-0234745
Check Total: 253,469.58
AP061924 134.78 060624
AP061924 32,655.49 060624
AP061924 6,313.55 060624
Check Total: 39,103.82
AP061924 800.00 103
Check Total:

AP061924
800.00
250.00 019591
PO # Check # Check Date
00131404 06/20/2024
P13088 00131405 06/20/2024
00131406 06/20/2024
00131407 06/20/2024
P13359 00131408 06/20/2024
00131409 06/20/2024
00131409 06/20/2024
00131409 06/20/2024
00131410 06/20/2024
00131411 06/20/2024
06/26/2024 :Date
10:48:52 :Time

City of Placentia
Check Register
For 06/26/2024
Type Vendor Name/ID Description Account/Description Batch ID Amount Invoice# PO # Check # Check Date V012861 Staff Training
Check Total: 250.00
MW OH INIGUEZ, NATHAN PD TRAINING MEAL/MILEAGE REIMB13041-6250 AP061924 8L93 INIGUEZ61224 00131412 06/20/2024 V011077 Staff Training
Check Total: 81.93
MW OH JOHN L HUNTER & MARCH NPDES CONSULTING SVS 103593-6099 AP061924 6,427.75 PLAIMS412403 P13125 00131413 06/20/2024 V009056 Professional Services
Check Total: 6,427.75
MW OH JP CONTRACTORS INC ROOFING BOND REFUND 0044-2033 AP061924 500.00 B24-1066 00131414 06/20/2024 V009035 Construction & Demo Deposit
Check Total: 500.00
MW OH KING, ZACH PD TRAINING MEAL/MILEAGE REIMB13041-6250 AP061924 81.93 KING061224 00131415 06/20/2024 V009974 Staff Training
Check Total: 81.93
MW OH KOZITSKY, TOM ROOFING BOND REFUND 0044-2033 AP061924 100.00 B24-1438 00131416 06/20/2024 V010413 Construction & Demo Deposit
Check Total: 100.00
MW 011 LEE, DANIEL PD TRAINING MEAL/MILEAGE REIMB13041-6250 AP061924 81.93 LEE61224 00131417 06/20/2024 V012211 Staff Training
Check Total: 81.93
MW OH LEMUS, FREDDY PD TRAINING MEAL/MILEAGE REIMB13041-6250 AP061924 81.93 LEMUS61224 00131418 06/20/2024 V010586 Staff Training
Check Total: 81.93
MW OH LN CURTIS & SONS PD UNIFORMS - TREJO 103041-6360 AP061924 308.47 1NV832205 P13313 00131419 06/20/2024 V011267 Uniforms
Check Total: 308.47
MW OH MARK43 INC AUG PD SOFTWARE OUTAGE CREDIT03041-6136 AP061924 -400.92 CM93 00131420 06/20/2024 User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 12
06/26/2024 :Date
10:48:52 :Time

Type
Vendor Name/ID
V010565
MW OH MARK43 INC
V010565

MW OH MARTINEZ, JOHN
V010060
Description
PD RMS/CAD SOFTWARE FY24/25
City of Placentia
Check Register
For 06/26/2024
Accou nt/Description
Software Maintenance
103041-6136
Software Maintenance
PD TRAINING MEAL/MILEAGE REIMB13041-6250
Staff Training
MW OH MAY JR, HERBERT RONALD OLD TOWN LIVE -HERBERT RON MAY01511-6301 / 243401-6301 V012858 Special Department Expenses

MW OH MCMURRAY STERN
V006352

MW OH MCMURRAY STERN
V006352

MW OH MENDOZA, SERGIO
V012220

MW OH MS CONSTRUCTION
V012613

MW OH MS CONSTRUCTION
V012613
Batch ID
AP061924
Check Total:

Amount Invoice# PO # Check # Check Date
58,819.08 INV 1162 00131420 06/20/2024
58,418.16
AP061924 81.93 MARTINEZ6122 00131421 06/20/2024

81.93 AP061924 350.00 496751 00131422 06/20/2024
P13115 00131423 06/20/2024
P13115 00131423 06/20/2024
Check Total:

Check Total: 350.00
PSB PROPERTY EVIDENCE STORAGE105213-6850 / 105213-6850 AP061924 14,481.73 35348-F Building & Facilities
PSB PROPERTY EVIDENCE STORAGE105213-6850 / 229999-6850 AP061924 35.15 35348-F Building & Facilities
PD TRAINING MEAL/MILEAGE REIMB13041-6250
Staff Training
Check Total: 14,516.88
AP061924
Check Total:

SCULPTURE CONCRETE PEDESTAL 101206-2046 / 101206-2046 AP061924 Retentions Payable
SCULPTURE CONCRETE PEDESTAL 101206-6730 / 101206-6730 AP061924 Improvements Othr Thn Bldgs
Check Total:

MW OH NACHSHON, ASSAF ROOFING BOND REFUND
V012103

MW OH NAVARRO, MAC
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
0044-2033
Construction & Demo Deposit
PD TRAINING MEAL/MILEAGE REIMB13041-6250
Page: 13
AP061924
Check Total:

AP061924

81.93 MENDOZA6122

81.93 -449.12 PLS -06
8,982.57 PLS -06
8,533.45
1,000.00 B24-1470
1,000.00

81.93 NAVARRO6122
00131424 06/20/2024
00131425 06/20/2024
P13003 00131425 06/20/2024
00131426 06/20/2024
00131427 06/20/2024
06/26/2024 :Date
10:48:52 :Time

City of Placentia
Check Register
For 06/26/2024
Type Vendor Name/ID Description Account/Description Batch ID Amount Invoice# PO # Check # Check Date V011664 Staff Training
MW OH NAVARRO, MAC PD TRAINING MEAL/MILEAGE REIMB13041-6250 AP061924 68.19 NAVARR06624 00131427 06/20/2024 V011664 Staff Training
Check Total: 150.12
MW OH OFFICE INDUSTRIES OFFICE SUPPLIES 103040-6315 AP061924 48.21 70572 00131428 06/20/2024 V007477 Office Supplies
Check Total: 48.21
MW OH ORANGE COUNTY KARATE SPRING 2024 INSTRUCTOR PAYMEN1104071-6060 AP061924 52.00 SPRING2024 00131429 06/20/2024 V012859 Instructional Services
Check Total: 52.00
MW OH ORANGE COUNTY MAY CAPITAL FACILITIES CHARGE 102532-4364 AP061924 -96.52 06102024 00131430 06/20/2024 V011002 Sanitation Collect Fees
MW OH ORANGE COUNTY MAY CAPITAL FACILITIES CHARGE 0044-2037 AP061924 1,930.48 06102024 00131430 06/20/2024 V011002 County Sanitation Dist Fee
Check Total: 1,833.96
MW OH ORANGE COUNTY SHERIFF'S'D TRAINING REGISTRATION 213041-6250 AP061924 20.00 OCSD61024 00131431 06/20/2024 V008628 Staff Training
Check Total: 20.00
MW OH PEREZ, LARISSA PD TRAINING MEAL/MILEAGE REIMB13041-6250 AP061924 81.93 PEREZ61224 00131432 06/20/2024 V011753 Staff Training
Check Total: 81.93
MW 011 PEREZ, MARICELA PERM#R3692 DAMAGE DEP REFUND 104071-4385 AP061924 158.00 2004033.002 00131433 06/20/2024 V012860 Facility Rental
Check Total: 158.00
MW OH PLACENTIA YORBA LINDA 2ND ROUND INTERVIEWS POOL USE104071-6299 AP061924 494.00 9088 00131434 06/20/2024 V000794 Other Purchased Services
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 14
Check Total: 494.00
06/26/2024 :Date
10:48:52 :Time

Type Vendor Name/ID

MW OH POWER PLUS
V006730

MW OH POWER PLUS
V006730

MW OH PRUDENTIAL OVERALL
V000836

MW OH RUGGLES, JESSICA
V012640
Description
City of Placentia
Check Register
For 06/26/2024
Account/Description
PUBLIC SAFETY CTR - TEMP POWER 105213-6850 / 105213-6850 Building & Facilities
PUBLIC SAFETY CTR - TEMP POWER105213-6850 / 105213-6850 Building & Facilities
5/29 UNIFORM CLEANING SRVS 103650-6360
Uniforms
SPRING 2024 INSTRUCTOR PAYMEN1104071-6060
Instructional Services
MW OH SAGECREST PLANNING ANDMAY ON-CALL BLDG SRVC 105213-6850 / 105213-6850 V010576
Building & Facilities
MW OH SAGECREST PLANNING ANDMAY ON-CALL BLDG SRVC 102532-6290 V010576

MW OH SECO ELECTRIC & LIGHTINGIYBRID LAMPS
V010182

MW OH SHIRLEY, JUSTIN
V012222

MW OH SKYHAWKS SPORTS
V001976

MW OH SMITH, DONNA
V001269
Dept. Contract Services
103654-6301
Special Department Expenses
Batch ID Amount Invoice# PO # Check # Check Date
4,137.62 G133833-2 P13304 00131435 06/20/2024
4,171.61 G133833-3 P13304 00131435 06/20/2024
AP061924
AP061924
Check Total:
8,309.23
AP061924 179.08 62916567 P12973 00131436 06/20/2024
179.08
AP061924 1,540.80 SPRING2024 00131437 06/20/2024
Check Total:

Check Total:

AP061924
AP061924
Check Total:
1,540.80
1,042.21 4716 P13168 00131438 06/20/2024
1,660.97 4716 P13168 00131438 06/20/2024
2,703.18
AP061924 387.19 8387
Check Total:

ROOFING BOND REFUND 0044-2033 AP061924
Construction & Demo Deposit
Check Total:

SPRING 2024 INSTRUCTOR PAYMEN1104071-6060 AP061924
Instructional Services
Check Total:

SPRING 2024 INSTRUCTOR PAYMENI104071-6060 AP061924
Instructional Services
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 15
387.19
100.00 B24-1251
100.00
3,577.80 SPRING2024
3,577.80
386.10 SPRING2024
00131439 06/20/2024
00131440 06/20/2024
00131441 06/20/2024
00131442 06/20/2024
06/26/2024 :Date
10:48:52 :Time

Type Vendor Name/ID

MW OH SO CAL GAS
V000909

MW OH SOUTHERN CALIFORNIA
V000910

MW OH SOUTHERN CALIFORNIA
V000910

MW OH SOUTHERN CALIFORNIA
V000910

MW OH SOUTHERN CALIFORNIA
V000910

MW OH SOUTHERN CALIFORNIA
V000910

MW OH SOUTHERN CALIFORNIA
V000910
Description

APR -MAY GAS CHARGES

MAY -JUN ELECTRIC CHARGES

MAY -JUN ELECTRIC CHARGES

MAY -JUN ELECTRIC CHARGES

MAY -JUN ELECTRIC CHARGES

MAY -JUN ELECTRIC CHARGES

MAY -JUN ELECTRIC CHARGES

MW OH STATE WATER RESOURCES ANNUAL PERMIT FEE -CITY CS
V001004

MW OH STATE WATER RESOURCES ANNUAL PERMIT FEE
V001004

MW OH T -MOBILE USA
V009215

MW OH T -MOBILE USA
V009215

MW OH T -MOBILE USA
V009215
GPS TRACKING - DR24-00307
GPS TRACKING - DR24-00307
GPS TRACKING - DR24-00307
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
City of Placentia
Check Register
For 06/26/2024
Account/Description
109595-6340
Natural Gas
Batch ID
Check Total:

AP061924
Amount Invoice#
386.10
190.80 060624
Check Total: 190.80
109595-6330 AP061924 57,703.03 061024
Electricity
109595-6330/21009-6330 AP061924 88.25 061024
Electricity
109595-6330/21010-6330
Electricity
286560-6330
Electricity
296561-6330
Electricity
800000-6330
Electricity
103550-6257
Licenses & Permits
103550-6257
Licenses & Permits
103042-6290
Dept. Contract Services
103042-6290
Dept. Contract Services
103042-6290
Dept. Contract Services
Page: 16
AP061924 308.22 061024
AP061924 21,765.70 061024
AP061924 17.47 061024
AP061924 104.33 061024
Check Total: 79,987.00
AP061924 3,746.00 WD -0234784
AP061924 2,509.00 WD -0262829
Check Total: 6,255.00
AP061924 115.00 9569545640
AP061924 115.00 9569545641
AP061924 115.00 9569643145
PO # Check # Check Date
00131443 06/20/2024
00131444 06/20/2024
00131444 06/20/2024
00131444 06/20/2024
00131444 06/20/2024
00131444 06/20/2024
00131444 06/20/2024
00131445 06/20/2024
00131445 06/20/2024
00131446 06/20/2024
00131446 06/20/2024
00131446 06/20/2024
06/26/2024 :Date
10:48:52 :Time

Type Vendor Name/ID

MW OH T -MOBILE USA
V009215
Description
GPS TRACKING - DR24-00307
City of Placentia
Check Register
For 06/26/2024
Account/Description
103042-6290
Dept. Contract Services
MW OH THE ART OF DANCE & SPRING 2024 INSTRUCTOR PAYMEN1104071-6060 V011508
Instructional Services
MW OH THRIVE 7 MARTIAL ARTS SPRING 2024 INSTRUCTOR PAYMEN1104071-6060 V012742 Instructional Services

MW OH TOTUM CORP
V010229

MW OH TOTUM CORP
V010229

MW OH TRICELL USA
V012373

MW OH UNIQUE PRINTING
V010259

MAR PUBLIC SAFETY SRVC

APR PUBLIC SAFETY SRVC

PD TRAINING REGISTRATIONS
105213-6850/229999-6850
Building & Facilities
105213-6850/229999-6850
Building & Facilities
213041-6250
Staff Training
UNIFORM EMBROIDERY SERVICES 103040-6360
Uniforms

MW OH UNITED CARPORTS LLC METAL STORAGE SHED
V009938
109800-6850/105213-6850
Building & Facilities
MW OH WEST GROVE VOLLEYBALLSPRING 2024 INSTRUCTOR PAYMEN'1104071-6060 V011359

MW OH YORBA LINDA WATER APR -MAY WATER CHARGES
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Instructional Services
109595-6335
Page: 17
Batch ID
AP061924
Check Total:

AP061924
Check Total:

AP061924
Amount Invoice#
115.00 9569643146
460.00
422.50 SPRING2024
422.50
780.00 SPRING2024
Check Total: 780.00
AP061924 76,697.98 206468
AP061924 12,002.50 206509
Check Total: 88,700.48
AP061924
Check Total:

AP061924
Check Total:
3,000.00 TRICELL61124
3,000.00

87.00 46012

87.00 AP061924 11, 810.25 18342
Check Total:

AP061924
Check Total:
11,810.25
1,109.25 SPRING2024
1,109.25
AP061924 2,225.94 060624
PO # Check # Check Date
00131446 06/20/2024
00131447 06/20/2024
00131448 06/20/2024
P13049 00131449 06/20/2024
P13049 00131449 06/20/2024
00131450 06/20/2024
00131451 06/20/2024
P13406 00131452 06/20/2024
00131453 06/20/2024
00131454 06/20/2024
06/26/2024 :Date
10:48:52 :Time

Type
Vendor Name/ID
Description
City of Placentia
Check Register
For 06/26/2024
Account/Description
V001148 Water
Batch ID Amount Invoice# PO # Check # Check Date
Check Total: 2,225.94
MW OH YORBA LINDA WATER MAY 2024 SEWER CHARGES 484356-6297 AP061924 1,068.33 560990 V006633 Billing Services
User: Gabriela Calin
Report: AP1400M : AP: Warrant List - Machine
Page: 18
Check Total: 1,068.33
Type Total: 1,036,950.83
Check Total: 1,036,950.83
00131455 06/20/2024
06/26/2024 :Date
10:48:52 :Time

Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: ACTING DIRECTOR OF PUBLIC WORKS
DATE: JULY 2, 2024

AGENDA REPORT
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION

FOR THE PURCHASE, FABRICATION, AND INSTALLATION OF A

MANUFACTURED BUTLER BUILDING FOR THE PLACENTIA PUBLIC SAFETY CENTER PROJECT, NO. 5213
FISCAL
IMPACT: EXPENSE: $ 939,809 ORIGINAL CONSTRUCTION CONTRACT $ 34,826 CONTRACT CHANGE ORDERS NO. 1-2
$ 974,635 TOTAL CONSTRUCTION COST
BUDGETED: $ 974,635 FY 2023-24 CIP BUDGET (105213-6850) SUMMARY:

On December 6, 2022, the City Council approved a contract for the design, fabrication and installation of a new steel Butler Building for the Placentia Public Safety Center. The procurement of the building was facilitated using the piggyback provision in the City's existing purchasing policy. This process allows the City to purchase goods and services through leveraged procurement agreements that have previously been competitively bid by other governmental agencies. Given the long lead time to fabricate the building and the fact that the City's lease for its existing rented evidence and property storage facility expired in March 2023, this element of the project was advanced to keep the delivery of the facility on schedule.

The Butler Building, now fully occupied and being used for property and evidence storage, has been completed to the satisfaction of the City. This recommended action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $974,635.

RECOMMENDATION:

It is recommended that City Council take the following actions:

1. Accept the work performed by BlueScope Construction, for the Purchase, Fabrication, and Installation of a Manufactured Butler Building for the Placentia Public Safety Center Project, for a grand total amount of $974,635; and

1.d.

July 2, 2024

City Council Agenda
July 2, 2024

2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and

3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.

STRATEGIC PLAN STATEMENT:

This item conforms to Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.

DISCUSSION:

On December 6, 2022, the City Council approved a contract for the design, fabrication and installation of a new steel Butler Building for the Placentia Public Safety Center. The procurement of the building was facilitated using the piggyback provision in the City's existing purchasing policy. This process allows the City to purchase goods and services through leveraged procurement agreements that have previously been competitively bid by other governmental agencies. Given the long lead time to fabricate the building and the fact that the City's lease for its existing rented evidence and property storage facility expired in March 2023, this element of the project was advanced to keep the delivery of the facility on schedule.

The facility is a manufactured steel Butler Building being used for property and evidence storage.

Since the City's lease for its existing property and evidence building expired in March 2023, the project was phased to allow the construction of the Butler Building to proceed with the goal to be completed prior to the expiration of the City's lease. Phase I construction, completed by a separate contractor, has been completed and entailed the demolition, grading, subsurface utility work, and the footings and slab for the Butler Building. Phase II construction, is currently underway by another contractor and entails the construction of the main building and shooting range.

Additionally, interior improvements are now substantially completed by another separate contractor for the newly installed Butler Building. However, construction delays during the interior improvements phase required the City to extend the lease an additional two months and resulted in the building being occupied on June 1st. In addition, long lead times for the final design and fabrication of the Butler Building required the City to advance this portion of the project work scope sooner rather than later to keep the project delivery on schedule. The Butler Building had its own separate construction documents that required additional engineering and plan check review.

The contract with BlueScope Construction was for the design/build and installation of the Butler Building. The building was manufactured offsite and then transported and placed on the newly completed slab and footings and connected to utilities. This type of building is less expensive than traditional construction and was incorporated into the project scope as part of the value engineering process. The Butler Building was purchased from an existing mass procurement agreement with Sourcewell. Sourcewell serves local government and schools by managing large scale leveraged procurement agreements that are competitively bid and vetted by Sourcewell.

Once Sourcewell has approved contracts with vendors and contractors, they are then able to offer local governments and school districts set low bid pricing for various commodities as well as

City Council Agenda
July 2, 2024
Page3of3
discounted construction costs. The City has used Sourcewell in the past for various vehicle and equipment purchases. Pursuant to the City's existing purchasing policy, the City can piggyback off existing competitively bid contracts such as Sourcewell's contract with BlueScope construction for engineered Butler Buildings.

During the course of the project, there were unforeseen conditions that were encountered that resulted in additional work to include the addition of stairs, platform landing, railing, and fire -retardant sheeting for the new building. As a result, a total of two (2) change orders were issued for this project that totaled $34,826, which was less than 10% of the total contract amount and was approved by the City Administrator under his administrative approval limit. The total construction cost of this work amounts to $974,635. This amount includes the contract by BlueScope in the amount of $939,809 and change orders in the amount of $34,826. This recommended action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $34,826 and starts the 30 -day window to file claims against the contractor's retention payment.

FISCAL IMPACT:

The final construction cost amounts to $974,635. This cost consists of the contract amount with BlueScope Construction, in the amount of $939,809 and an additional $34,826 in approved contract change orders. Sufficient funds were budgeted and available in the Fiscal Year 2023-24 Operating Budget to cover this expense. As such, sufficient funds exist for the recommended actions.

Prepared, Reviewed, and Approved by:

Chris Tanio
Acting Director of Public Works
Reviewed and approved: Reviewed and approved:

Jennifer Lampman Damien R. Arrula
Director of Finance City Administrator
Attachment:

Notice of Completion — BlueScope, Inc.

Das
y' ///��n►viii\\‘V A NTITrif/l/!//A& • //fn1\\\\\V\

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO
r
Name
Street
Address
City &
State
L
City Clerk
City of Placentia
401 E. Chapman Ave.

Placentia, CA 92870
City Council Approval:

July 2, 2024
J

SPACE ABOVE THIS LINE FOR RECORDER'S USE
Free Recording Per Government Code Section 27383 & 6103.

Deputy City Clerk

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.)
Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is City of Placentia

3. The full address of the owner is 401 East Chapman Avenue Placentia, CA 92870

4. The nature of the interest or estate of the owner is: In fee.

N/A
(If other than fee, strike "In fee" and insert, for example, 'purchaser under contract of purchase," or "lessee")

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES
N/A

6. A work of improvement on the property hereinafter described was completed on April 30, 2024. The work done was:

Desian, fabrication, and installation of a new steel 18,000 square foot Butler Building.

The name of the contractor, if any, for such work of improvement was BlueScooe Construction.

7. 1540 Genessee Street, Kansas City, MO 64102 2/7/2023 (If no contractor for work of improvement as a whole, insert "none".) (Date of Contract)

8. The property on which said work of improvement was completed is in the city of Placentia County of Orange , State of California, and is described as follows: Santa Fe Avenue Outdoor Dining Platform Proiect.

9. The street address of said property is 2999 E. La Jolla St.. Placentia, CA 92870. (If no street address has been officially assigned. insert "none")

CITY OF PLACENTIA
Dated: July 2, 2024
Verification for Individual Owner
Signature of owner or corporate officer of owner
named in paragraph 2 or his agent

VERIFICATION
I, the undersigned, say: I am the Citv Administrator, Damien R. Arrula ("President or, "Manager of", "Owner of", etc.)
Notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct. the declarant of the foregoing
Executed on July 2
(Date of Signature.)
NOTICE OF COMPLETION — WOLCOTTS FORM 1114 — REV. 6-74
, 2024 , at Placentia
(City where signed.)
, California.
(Personal signature of the individual who is swearing
that the contents of the notice of completion are
true.) -
8 pt. type or larger
ATTACHMENT 1

Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF HUMAN RESOURCES
DATE: JULY 2, 2024

AGENDA REPORT
SUBJECT: RESOLUTION TO ADOPT A MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF PLACENTIA AND THE PLACENTIA POLICE AND FIRE MANAGEMENT ASSOCIATION FOR THE PERIOD OF JUNE 9, 2024 THROUGH JUNE 30, 2025
FISCAL
IMPACT: FISCAL YEAR 2023-24 & FISCAL YEAR 2024-25 $ 635,000 (Estimated) SUMMARY:

The City and the Placentia Police and Fire Management Association have engaged in good faith labor negotiations and have reached terms on the wages, hours, and working conditions for their respective employees. A Memorandum of Understanding (MOU) was adopted by City Council on June 4, 2024. However, while preparing for the implementation phase of the MOU, the City and Association had further discussions on how to implement it and agreed to revise the MOU in small, but substantive ways necessitating a new document to be approved by City Council.

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Rescind Resolutions R-2024-36 previously adopting the MOU on June 4, 2024 and R-2024-37 previously adopting the related budget allocation on June 4, 2024 and adopt Resolution R-2024-47 approving the terms between the City and the Police and Fire Management Association (PPFMA); and

2. Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PPFMA on behalf of the City, in a form approved by the City Attorney's Office.

STRATEGIC PLAN STATEMENT:

There is no specific strategic planning goal or objective associated with this agenda item.

1.e.

July 2, 2024

City Council Agenda
June 4, 2024
Page2of3
DISCUSSION:

The MOU between the City and the PPFMA expired on June 30, 2023. City representatives have been in discussion with the labor group representatives during the past 18 months. Although the City and Association participated in both pre and post -impasse processes, the City and Association were able to come to an agreement on terms for a successor MOU.

A Memorandum of Understanding (MOU) was adopted by the City Council on June 4, 2024.

However, while preparing for the implementation phase of the MOU, the City and Association realized that full implementation of the agreed terms related to the Compensation Time banks had not fully been vetted before adoption. This required additional discussions resulting in the Association and City agreeing to separating Holiday Accrual hours from the Compensation Time banks it was currently accruing to. Attached is a revised MOU with the approved Compensation Time Bank and Holiday Accrual language and new accrual banks.

Below is the revised summary of compensation and benefit adjustments and term for this MOU:

1. Term: June 9, 2024 — June 30, 2025

2. Compensation:
a. 8% market rate adjustments for Police Sergeant classifications effective June 9, 2024, and 6% effective the full pay period of July 2024. b. 4% market rate adjustments for Police Lieutenant classifications effective June 9, 2024, and 4% effective the full pay period of July 2024. c. 5% market rate adjustments for Police Captain classifications effective June 9, 2024, and 4% effective the full pay period of July 2024. d. 6% market rate adjustments for Fire Battalion Chief classifications effective June 9, 2024, and 4% effective the full pay period of July 2024.

3. Longevity: 2.5% upon completion of 7 years, additional 2.5% upon completion of 15 years for cumulative 5% upon completion of 15 years.

4. Police - Non -Fair Labor Standards Act (non-FLSA) Compensation Time Off (CTO) accruals capped at a maximum of 360 hours.

5. Fire - Fair Labor Standards Act (FLSA) Compensation Time Off (CTO) accruals capped at a maximum of 216 hours.

6. Holiday Accruals of 120 hours a year will accrue in its own Holiday bank and unused holiday time will be paid out at the end of the calendar year.

7. Battalion Chief FLSA Period to 24 consecutive days (down from 28).

8. Battalion Chief Certification Pay: Certificate pay for Company Officer and/or Chief Officer from Office of the State Fire Marshal shall receive $245 per month — Max 2 certificates.

9. Holiday Closure: continue Holiday leave for the holiday closure for the term of the agreement.

City Council Agenda
June 4, 2024

FISCAL IMPACT:

The total cost for the market rate adjustments is estimated to be:

Projected Costs
Salary Increases- Includes assumed cost impact on
overtime, pension expenses and Medicare
Certification Pays
Longevity Pays
$496,682
Total
$17,640
$120,628
$634,950
Funding for wage increases included in the FY23/24 Adopted Budget and the FY24/25 Budget.

Costs for increases will be offset by the addition of a cap to member's Non-FLSA Compensation Time Off bank which should generate long-term savings to the City.

Prepared by:
(r
Alice Burnett
Director of Human Resources
Reviewed and approved:
/) J)QiL€4,GcL
Rosanna Ramirez
Deputy City Administrato
Reviewed and approved:

Jennifer Lampman
Director of Finance
Reviewed and approved:

Damien -R- Arrula
City Administrator
Attachments:

1. Resolution No. R-2024-47

2. Memorandum of Understanding

RESOLUTION NO. R-2024-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA RESCINDING RESOLUTION
NOS. R-2024-36 AND R-2024-37 AND ADOPTING
RESOLUTION NO. R-2024-47 APPROVING A

MEMORANDUM OF UNDERSTANDING FOR THE

PLACENTIA POLICE AND FIRE MANAGEMENT
ASSOCIATION FOR THE PERIOD JUNE 9, 2024 THROUGH
JUNE 30, 2025
WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act (Government Code Section 3500 et seq.) the Director of Human Resources as designated lead negotiator has met and consulted in good faith with the representatives of the Placentia Police and Fire Management Association (Association) on matters relating to wages, hours, and other terms and conditions of employment; and WHEREAS, the City and Association has been in discussions over the past 18 months; and
WHEREAS, the City and Association participated in both pre and post impasse processes; and
WHEREAS, said representatives of the City and the Association had reached tentative agreement, jointly prepared a written MOU which was adopted by City Council on June 4, 2024 by resolution R-2024-36 and R-2024-37; and WHEREAS, while preparing for implementation, the Association and City agreed to revised terms related to the Compensation Time banks and Holiday Accrual banks necessitating a revised MOU to be adopted by City Council; and WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the Association; and
WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City.

The City Council of the City of Placentia does hereby resolve as follows:

Section 1: The Memorandum of Understanding for the Placentia Police and Fire Management Association dated July 1, 2021, is hereby repealed. All previous and conflicting Memorandum of Understandings adopted for this purpose either by Resolution or by Minute order are repealed.

Section 2: Rescind resolutions R-2024-36 and R-2024-37.

Resolution R-2024-47

Section 3: This Resolution provides for salaries, benefits and other terms and conditions of employment applicable to the Placentia Police and Fire Management Association as listed in the attached Memorandum of Understanding (Exhibit A).

Section 3: The Memorandum of Understanding applicable to the Placentia Police and Fire Management Association, effective June 9, 2024, and attached hereto is approved.

APPROVED and ADOPTED this 2nd day of July 2024.

Jeremy Yamaguchi, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 2nd day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmembers:

Councilmembers:

Councilmembers:

Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Resolution R-2024-47

P LACE N IA
Rich Heritage, Bright Future

MEMORANDUM OF UNDERSTANDING
Between

THE CITY OF PLACENTIA
and

PLACENTIA POLICE AND FIRE MANAGEMENT

ASSOCIATION (PPFMA)
June 9, 2024 — June 30, 2025
PPFMA No. 23-24
Adopted xx, 2024, Resolution No. 24 -XX
PPFMA MOU 2024 - 2025 1

Table of Contents

PREAMBLE
ARTICLE 1 - MANAGEMENT RIGHTS
ARTICLE 2 - PPFMA RIGHTS
A.

B.

C.

Membership Dues
Access to Placentia Communication Systems
PPFMA Business On City Time
ARTICLE 3 - NON-DISCRIMINATION
ARTICLE 4
ARTICLE 5
ARTICLE 6
ARTICLE 7
ARTICLE 8
- CITY PERSONNEL RULES & POLICIES
- PROBATION
- ADVANCEMENT THROUGH THE SALARY SCHEDULE
- PAYROLL PROCESSES
- COMPENSATION AND SPECIAL ASSIGNMENT PAY
A. Compensation
B. Education and POST Certification Differentials
C. Longevity Pay Program
D. Special Assignment Pay
E. New Employee Finder's Fee
F. Bilingual Pay
G. Marksmanship Incentive Pay
ARTICLE 9 - OVERTIME, PREMIUM PAY AND WORK SCHEDULES
A. Overtime — Police Sergeants
B. Calculation of Overtime Payment — Police Sergeants
C. Compensatory Time Off — Police Sergeants
D. Minimum Overtime
E. Premium Pay for Lieutenants
F. Court Time
G. Range Training
H. Work Schedules
I. Shift Trades
J. Specialty Assignment Rotation
ARTICLE 10 - MEAL PERIODS
ARTICLE 11 — RETIREMENT
ARTICLE 12 - MEDICAL INSURANCE
ARTICLE 13 - OTHER INSURANCE BENEFITS
A. Dental Insurance
B. Optical Insurance
C. Short and Long Term Disability
D. Life Insurance
E. Flexible Spending Account
ARTICLE 14 - PERSONAL TIME OFF
A. PTO Accrual Rate
B. Use of PTO
C. PTO Payment Upon Separation of Employment
D. Employees Not Granted PTO Use
ARTICLE 15 - SICK LEAVE & ALTERNATIVE HEALTH AND WELLNESS PROGRAM A. Alternative Health and Wellness Leave/Program
B. AHW Incentives
C. AHW Upon Separation
PPFMA MOU 2024 - 2025 2
4 5
5 5
5 6
6 6
6 7
7 7
7 8
9 9
10 10
11 11
11 11
12 13
13 14
15 15
16 17
19 19
20 22
22 22
22 22
23 23
23 23
25 25
25 26
26 26

D. Conversion of Sick Leave to CaIPERS Service Credit 27 E. Frozen Sick Leave 27
F. AHW and Sick Leave Upon Reemployment 27
ARTICLE 16 - BEREAVEMENT LEAVE 27
ARTICLE 17 - OTHER LEAVE PROVISIONS 27
A. Annual Leave Buy Back 27
B. Other Leave Cash Out Processes 28
C. Industrial Accident Leave 28
D. Non -Industrial Injury 28
E. Military Leave 29
F. Other Leaves 29
G. Catastrophic Leave Bank 29
ARTICLE 18 - HOLIDAYS 29
A. Designated Holidays 29
B. Dates of Observance of a Holiday 30
C. Holidays for Shift Employees 30
D. Holiday Closure 30
ARTICLE 19 - LEAVES OF ABSENCE 31
ARTICLE 20 - CITY PROVIDED VEHICLES 31
ARTICLE 21 - GRIEVANCE AND ARBITRATION PROCEDURES 31
A. Purpose 31
B. Matters Subject To Grievance Procedure 31
C. Informal Grievance Procedure 32
D. Formal Grievance Procedure 32
E. Conduct of Grievance Procedure 33
F. Arbitration 33
ARTICLE 22 - SEVERABILITY CLAUSE 34
ARTICLE 23 — TOTAL COMPENSATION SURVEY 34
ARTICLE 24 - TERM 34
APPENDIX "A" - JOB CLASS AND SALARY SCHEDULE 37
APPENDIX "B"- 1995 INSURANCE CHANGES 38
APPENDIX "C" -TOTAL COMENSATION SURVEY COMPONENTS 39
PPFMA MOU 2024 - 2025 3

PREAMBLE
The wages hours and conditions of employment that are set forth in this Memorandum have been discussed and jointly proposed by and between the City of Placentia (hereinafter called "PLACENTIA" or "the City") and the Placentia Police and Fire Management Association (hereinafter called "PPFMA") and shall apply to all the employees of PLACENTIA working in the job classes set forth in Appendix A.

The terms and conditions of employment that are set forth in this Memorandum have been discussed in good faith between City Staff and PPFMA. PPFMA has recommended and its members have ratified all of the terms and conditions of employment as set forth herein.

City Staff recommends to the Placentia City Council that the terms and conditions of employment as set forth herein be implemented by resolution of the City Council. Upon the adoption of such a resolution, all the terms and conditions of this Memorandum so incorporated shall become effective without further action by either party.

RECOGNITION
The City of Placentia has recognized the PPFMA as the formally recognized employee organization of bargaining unit employees for the purpose of meeting its obligations under the Meyers-Milias-Brown Act, Government Code section 3500, et seq. This Agreement applies to all employees in the Association bargaining unit.

The City recognizes the Association represents the following classifications under this MOU:

Police Sergeants
Police Lieutenants
Police Captains
Fire Battalion Chiefs
PPFMA MOU 2024 - 2025 4

ARTICLE 1 - MANAGEMENT RIGHTS
Except as otherwise specifically provided for in State and/or Federal laws, and this MOU, the City reserves and retains and is vested with all rights of management which have not been expressly abridged by specific provisions of this MOU or by law to manage the City.

This shall include, but is not limited to:

1. The right to temporarily suspend the provisions of this MOU in the event of and for the duration of an emergency as determined by the City Council and/or by County, State, or Federal action. In the event of such suspension of this MOU, when the emergency is over, management will immediately initiate the meet and confer process over replacement of any salary, benefit, or working conditions lost by unit employees as a result of the suspension of this Agreement.

2. The right to determine staffing and direct the work force, including the right to hire, promote, demote, evaluate, transfer, layoff, or discharge for just cause any employee.

3. The right to contract or sub -contract services and/or work.

4. The right to take such further action as may be necessary to organize and operate the City in the most efficient and economical manner to serve the public interest.

5. The right to modify the performance evaluation form.

6. The right to modify and update class specifications/job descriptions.

ARTICLE 2 - PPFMA RIGHTS
Membership Dues
The City agrees to deduct association dues from the wages of all PPFMA members who have filed a written authorization with the association. The City will begin dues deductions at the beginning of the pay period after notice is provided by the Association and will transmit these funds to the Association in a manner which is mutually agreed to.

The employee's earnings must be sufficient after other legal and required deductions are made to cover the amount of the dues. When an employee is in a non -pay status for an entire pay period, no deduction will be made to cover the pay period. In the case of an employee who is in a non -pay status during part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. In this circumstance, all other legal and required deductions (including health care deductions) have priority over Association dues.

Access to Placentia Communication Systems
PPFMA MOU 2024 - 2025 5

The City's interdepartmental messenger service may be used for individual business oriented communication between employees who are represented by the PPFMA and Directors of PPFMA or their designees.

In the interests of facilitating communication with PPFMA members and the distribution of information to PPFMA members, PPFMA may utilize the City's e-mail system to communicate with PPFMA members on matters of normal association business. The City's e-mail system and interdepartmental communications system shall not be used for political or campaign related activity. Use of the City's email system is subject to compliance with City policy and communications should not be considered confidential or exempt from public disclosure under the Public Records Act.

PPFMA Business On City Time
PPFMA members will be allowed to conduct a reasonable amount of PPFMA business during their regular work shift(s).

ARTICLE 3 - NON-DISCRIMINATION
The City and the Association agree that they shall not discriminate against any employee based on protected status under state or federal law.

ARTICLE 4 - CITY PERSONNEL RULES & POLICIES
PLACENTIA and PPFMA agree, during the term of the MOU, to meet and confer pursuant to the Meyers-Milias-Brown Act (MMBA) regarding Personnel Rules and City policies within the scope of bargaining and any proposed changes to said rules and/or policies.

ARTICLE 5 - PROBATION
A. All original and promotional appointments to classifications represented in this unit (with the exceptions shown below) shall be subject to a probationary period of one (1) year.

B. The City Administrator may establish a longer probationary period for specified cases.

C. For Police personnel, the Police Chief or designee shall complete a written performance evaluation indicating whether the employee has or has not been granted permanent status, give a copy to the employee, and file the original with the Human Resources Division before the probationer's permanent status date.

D. For Fire personnel, the Fire Chief or designee shall complete a written performance evaluation indicating whether the employee has or has not been granted permanent status, PPFMA MOU 2024 - 2025 6

give a copy to the employee, and file the original with the Human Resources Division before the probationer's permanent status date.

ARTICLE 6 - ADVANCEMENT THROUGH THE SALARY SCHEDULE
Unit employees are eligible to advance one-step in the salary schedule after 12 months of service in the current step and with overall satisfactory job performance. For example, employees hired at Step A are eligible for movement to Step B after 12 months of City service and upon receipt of a performance evaluation that identifies that the employee meets all job standards. Should an employee receive an overall satisfactory performance evaluation after twelve months has passed at the current step, the employee will receive the eligible step increase retroactive to the date the step increase would have been effective had the evaluation been received on time.

ARTICLE 7 - PAYROLL PROCESSES
Unit employees will be paid on a bi-weekly basis.

ARTICLE 8 - COMPENSATION AND SPECIAL ASSIGNMENT PAY
The basic salary schedule will be set forth in Appendix A attached to this MOU.

A. Compensation — Sworn Police Classifications

1. Police Sergeants
a) Effective June 9, 2024, the salary range will be increased by eight percent (8%).

Individuals will receive an adjustment of eight percent related to the change in the salary schedule.
b) Effective the first full pay period following July 1, 2024, the salary range will be increased by six percent (6%). Individuals will receive an adjustment of six percent related to the change in the salary schedule.

2. Police Lieutenants
a) Effective June 9, 2024, the salary range will be increased by four percent (4%).

Individuals will receive an adjustment of four percent related to the change in the salary schedule.
b) Effective the first full pay period following July 1, 2024, the salary range will be increased by four percent (4%). Individuals will receive an adjustment of four percent related to the change in the salary schedule.

PPFMA MOU 2024 - 2025 7

3. Police Captains
a) 1. Effective June 9, 2024, the salary range will be increased by five percent (5%).

Individuals will receive an adjustment of five percent related to the change in the salary schedule.
b) 2. Effective the first full pay period following July 1, 2024, the salary range will be increased by four percent (4%). Individuals will receive an adjustment of four percent related to the change in the salary schedule.

B. Compensation — Battalion Chiefs

1. Effective June 9, 2024, the salary range will be increased by six percent (6%). Individuals will receive an adjustment of six percent related to the change in the salary schedule.

2. Effective the first full pay period following July 1, 2024, the salary range will be increased by four percent (4%). Individuals will receive an adjustment of four percent related to the change in the salary schedule.

Education and POST Certification Differentials

1. Police Sergeants shall be eligible to receive a salary differential, as follows:
• 4.5% - Possession of a P.O.S.T. Intermediate Certificate or Possession of an Associate of Arts (AA) degree.
• 7% - Possession of a P.O.S.T. Advanced Certificate or Possession of a Bachelor's of Arts (BA) or Bachelor's of Science (BS) degree.
• Sergeants may receive either the POST differential or the education differential but not both.

2. All Police Employees who possess a P.O.S.T. Supervisory Certificate shall receive a

6.5% salary differential.

3. Police Lieutenants and Captains shall be eligible for a four percent (4%) salary differential for possession of a Bachelor's degree.

4. Police Lieutenants and Captains shall be eligible for a six percent (6%) salary differential for possession of a Master's degree.

5. Fire Battalion Chiefs shall be eligible for a two percent (2%) salary differential for possession of an Associate of Arts (AA) degree.

6. Fire Battalion Chiefs shall be eligible for a four percent (4%) salary differential for possession of a Bachelor of Arts (BA) or Bachelors of Science (BS) degree.

7. Fire Battalion Chiefs shall be eligible for a six percent (6%) salary differential for possession of a Master's degree.

PPFMA MOU 2024 - 2025 8

Police unit employees eligible for the POST Certificate premiums, above, would receive the salary differential effective upon the Police Department's certification of the employee's eligibility for the applicable certificate (i.e., prior to receiving actual certificate from POST).

To the extent permitted by law, the City shall report education incentive pay as compensation earnable pursuant to CCR § 571(a)(2) and § 571.1 (b)(2), Education Incentive.

To the extent permitted by law, the City shall report POST Certificate pay as compensation earnable pursuant to CCR § 571(a)(2) and § 571.1 (b)(2), POST Certificate Pay.

POST or Education pay is applied to all hours worked and on all hours when leave accrual is used. Multiple levels of POST differential or Education differential do not compound on one another.

Longevity Pay Program
Unit Employees who have completed seven (7) years of service with the City of Placentia shall receive a longevity increase of 2.5% to the base rate of pay. Unit Employees who have completed fifteen (15) years of service with the City of Placentia shall receive a longevity increase of 2.5% to the base rate of pay. This will be a total of five percent (5%) at 15 years of service.

To the extent permitted by law, the City shall report longevity pay as compensation earnable pursuant to CCR § 571(a)(1) or § CCR 571.1 (b)(1), Longevity Pay.

Special Assignment Pay

1. Police Sergeants assigned to Investigation (Detective and SED) shall receive a five percent (5%) pay differential applied to their base rate of pay.

To the extent permitted by law, the City shall report investigation incentive pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Detective Division Premium.

2. Police Sergeants assigned to Traffic shall receive a five percent (5%) pay differential applied to their base rate of pay.

To the extent permitted by law, the City shall report traffic pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Traffic Detail Premium.

3. Police Sergeants assigned to Personnel and Training shall receive a five percent (5%) pay differential applied to their base rate of pay.

To the extent permitted by law, the City shall this pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Police Administrative Officer Pay.

PPFMA MOU 2024 - 2025 9

4. Police Sergeants assigned to Information Technology (IT) shall receive a five percent (5%) pay differential applied to their base rate of pay.

To the extent permitted by law, the City shall report this pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Police Administrative Officer Pay.

5. Police Lieutenants assigned to Administration shall receive a five percent (5%) salary differential applied to their regular base salary.

To the extent permitted by law, the City shall report Administration pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Police Administrative Officer Premium.

6. Police employees assigned to night shift shall receive shift differential pay of 2.5% applied to their base rate of pay.

To the extent permitted by law, the City shall report shift differential pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Shift Differential Premium.

7. City agrees to provide specialty pay differential of 5% applied to the base rate of pay for police employees assigned to Field Training Officer (FTO) Coordinator.

To the extent permitted by law, the City shall report FTO Coordinator pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Training Premium.

8. Police Captains and Fire Battalion Chiefs are eligible for a Technology allowance of $75 per month.

9. Fire Battalion Chiefs who obtain Company Officer Certification OR Chief Officer Certification from the Office of State Fire Marshal shall receive $245 per month.

Fire Battalion Chiefs are only eligible for two (2) certificate pays of $245 per month each if they obtain both Company Officer Certification AND Chief Officer Certification from the Office of the State Fire Marshal.

New Employee Finder's Fee
City agrees to provide unit members with Finder's Fee of $1,000 for the recruitment of a Police Officer (including a lateral Police Officer) that successfully completes the FTO program. This pay is not reportable to CaIPERS as special compensation.

Bilingual Pay
PPFMA MOU 2024 - 2025 10

Employees who have the ability to communicate in a language in addition to English, and who occupy positions in which said ability is regularly used, may be designated by the appointing authority to receive Bilingual Pay differential of $165 a month to speak another language.

The designation of employees to receive Bilingual Pay shall be at the sole discretion of the City Administrator of the City of Placentia. Prior to receiving Bilingual Pay, designated employees must pass an objective testing process selected by the City demonstrating bilingual ability in a language recognized by the City to assist in providing service to the public.

To the extent permitted by law, the City shall report bilingual incentive pay as compensation earnable pursuant to CCR § 571(a)(4) § CCR 571.1 (b)(3), Bilingual Premium Marksmanship Incentive Pay
Incentive pay for Distinguished Expert at $150.00 and Expert at $100.00 shall be available to all police employees, one time per year at the Annual Badge Qualification Shoot, under existing range standards or as approved by the Chief of Police.

Qualification shall be earned during the first string of fire only on the designated day of the shoot. City agrees to allow a warm up of ten (10) rounds at a stationary target. Ammunition for practice shall be available as per budget and policy established by the Chief of Police.

To the extent permitted by law, the City shall report marksmanship pay as compensation earnable pursuant to CCR § 571(a)(1) or § CCR 571.1 (b)(1), Marksmanship Pay ARTICLE 9 - OVERTIME, PREMIUM PAY AND WORK SCHEDULES
A. Overtime — Police Sergeants

1. Overtime Definitions
a. MOU/Contract overtime is defined as hours actually worked over forty hours paid in a seven-day workweek. All paid leave counts as hours worked toward eligibility for MOU/Contract overtime.
b. Fair Labor Standards Act (FLSA) overtime is defined as hours actually worked in excess of eighty-six (86) in a fourteen (14) day FLSA 207(k) work period. Hours worked is defined as hours actually worked by the employee. Paid leave does not count as hours worked for determining FLSA overtime eligibility.

Calculation of Overtime Payment — Police Sergeants

1. MOU/Contract Overtime will be calculated as 1.5 the base hourly rate of pay. The following pay differentials will also be calculated on overtime hours worked:
• POST/Education Pay
• Longevity Pay
• Special Assignment Pay
PPFMA MOU 2024 - 2025 11

2. FLSA overtime will be calculated pursuant to the requirements of the Fair Labor Standards Act.

Compensatory Time Off — Police Sergeants/Police Lieutenants

1. Police Sergeants/Police Lieutenants may accrue non-FLSA CTO in lieu of payment for working non-FLSA overtime. The non-FLSA CTO bank is capped at a maximum of three hundred sixty (360) hours. In no event can an employee accrue in excess of (360) hours of compensatory time off. All hours in excess of (360) shall be paid to the employee at the employee's regular rate of pay in the following pay period after the increase.

2. Police Sergeants/Police Lieutenants may accrue FLSA Compensatory Time Off in lieu of payment for working FLSA overtime. FLSA CTO accruals are capped at a maximum of three hundred (300) hours.

3. Unit employees with accrued FLSA compensatory time off shall be paid for accrued hours at his/her regular hourly rate upon separation from employment.

4. Unit employees who are promoted to another classification will be paid for accrued FLSA compensatory time off at their regular hourly rate prior to promotion.

5. For unit employees with accrued compensatory time, those employees may elect to cash out this time per the limits and requirements of Article 17(A) of this MOU.

6. Leave cash out as outlined in this article may be paid in cash or as a deferred compensation contribution, at the employee's option, within the applicable Internal Revenue Service Limits.

7. The City and Association are willing to work with unit employees on options to reduce accrual hours in excess of the maximum hours.

D. Compensatory Time Off - Battalion Chiefs

1. Battalion Chiefs may accrue FLSA CTO Compensatory Time Off (FLSA CTO) in lieu of payment for working FLSA overtime. The FLSA CTO bank is capped at a maximum of two hundred and sixteen (216) hours. In no event can an employee accrue in excess of (216) hours of compensatory time off. All hours in excess of (216) shall be paid to the employee at the employee's regular rate of pay in the following pay period after the increase.

2. For unit employees with accrued compensatory time, those employees may elect to cash out this time per the limits and requirements of Article 17(A) of this MOU.

PPFMA MOU 2024 - 2025 12

3. Unit employees with accrued FLSA compensatory time off shall be paid for accrued hours at his/her regular hourly rate upon separation from employment.

4. Unit employees who are promoted to another classification will be paid accrued compensatory time at their regular rate of pay prior to promotion.

5. Leave cash out as outlined in this article may be paid in cash or as a deferred compensation contribution, at the employee's option, within the applicable Internal Revenue Service Limits.

6. The City and Association are willing to work with unit employees on options to reduce accrual hours in excess of the maximum hours.

E. Minimum Overtime
Police Sergeants required by the City to attend training, meetings or if called out for duty when off duty, shall receive credit for a minimum of three (3) hours overtime. Sergeants shall not be eligible for the three (3) hour minimum for training, meetings or call -outs which occur as immediately adjacent (before or after) to a regularly scheduled work shift.

Premium Pay for Lieutenants

1. The parties agree that Lieutenants are exempt employees under FLSA and California law.

2. Police Lieutenants are to be paid premium overtime pay only under the specified conditions outlined in this MOU, or as may additionally be approved by the Chief of Police or his/her designee.

Police Lieutenants shall receive premium overtime pay of time and one half the Lieutenant's base rate of pay for work performed outside of their regularly scheduled hours when attending mandatory training, meetings and call -outs, as assigned by the Chief of Police or his/her designee. Such premium pay will be paid in the pay period worked. The following pay differentials will also be calculated on overtime hours worked:
• POST/Education Pay
• Longevity Pay
• Special Assignment Pay

3. Overtime parameters for Lieutenants will continue until such time as all three (3) Lieutenant positions are filled. Once all three positions are filled, a Lieutenant will be eligible for overtime when authorized by the Chief of Police to work outside of his/her regularly scheduled hours. For the first 80 hours of overtime worked each calendar year, a Lieutenant shall be paid at straight time (base hourly rate of pay). Beginning with the 81St hour of overtime, a Lieutenant shall receive payment at the rate of one and one-half times his/her base rate of pay.

PPFMA MOU 2024 - 2025 13

4. Among the work for which Lieutenants may receive premium overtime pay (as outlined above) is work performed adjacent to the beginning or end of a regular shift, as assigned by the Chief of Police or his/her designee.

5. Police Lieutenants required by the City to attend training, meetings or if called out for duty when off duty, shall receive credit for a minimum of three (3) hours of premium overtime pay. Lieutenants shall not be eligible for the three (3) hour minimum for training, meetings or work immediately adjacent to (before or after) a shift.

Premium Pay for Battalion Chiefs
Fire Battalion Chiefs — The employees in the unit work a 24 -day FLSA work period in accordance with Section 7(k) of the Fair Labor Standards Act (FLSA). Per the 24 -day work period, overtime shall be compensated at time and one-half for the work performed in excess of one hundred and eighty two (182) hours in the work period. Paid leave does not count as hours worked for determining eligibility. Overtime shall be pre -approved by the Fire Chief or his/her designee.

Court Time

1. Pay for Court Appearances
If a police employee is subpoenaed to court on City business during his/her off duty hours, the employee shall paid for time spent in court. A unit employee shall be paid a minimum of three (3) hours of overtime if the entire period of such court time occurs during the employee's off-duty hours.

2. Court Standby
In lieu of appearing as shown on the subpoena, a police employee subpoenaed during his/her off-duty hours may be placed on stand-by status. If a court appearance does not result from stand-by status, the unit employee shall be compensated at the rate of three hours of straight time pay for each morning period and an additional three hours of straight time pay for each afternoon period of such stand-by.

If the police employee is only on stand-by status for the afternoon, the unit employee is compensated for both morning and afternoon of a total of six hours of pay. A unit employee shall be compensated for the morning period only if the Court Liaison notifies the City's employee voice mail system or the unit employee is notified by the court directly prior to noon on that court day of a cancellation. When the unit employee is notified after noon for a morning or afternoon subpoena of a cancellation the unit employee is compensated for morning and afternoon pay. The unit employee does not need to check the City's employee voice mail system by 5:00 p.m. the same court day to be eligible for the on call pay.

PPFMA MOU 2024 - 2025 14

If a police employee's court appearance is required within 21/2 hours following the end of his/her assigned work shift (night shift), he/she shall be compensated at 11/2 times his/her base hourly rate for "bridge time" and actual work hours resulting from said court appearance.

Range Training
Police Sergeants and Lieutenants shall be paid for attendance at "Range (weapons) Training", for a three (3) hour minimum per training. This only applies when the Range Training does not occur during the unit employee's regular shift.

Work Schedules

1. Police Sergeants shall work either the "4-10" work schedule or "3-12.5+10" work schedules, depending on assignments as outlined below.

2. The basic work schedule for Sergeants assigned to the patrol division shall be three consecutive 12.5 -hour workdays per week and one additional 10 -hour makeup workday every fourth week so that in every four (4) weeks unit Sergeants are scheduled to work 160 hours. The basic work hours for patrol shifts shall be:
• Day shift: 0600-1830 hours
• Night shift: 1800-0630 hours.

Each Sergeant shall be paid for hours worked in each pay period.

3. Police Sergeants assigned to Professional Standards and Training, Investigations, Traffic and Special Enforcement Detail will work a 4/10 schedule (the specific days to be determined by the supervisor of each unit). The schedule for each Sergeant will be established to be a regular set schedule with all 4 work days being consecutive days.

Any time worked in excess of the Sergeant's regular schedule shall be compensated as overtime. The only exception will be when a Sergeant flexes their schedule with prior supervisor approval. No Sergeant will be required to flex their regular schedule to avoid the City compensating for overtime.

4. Police Captains and Lieutenants shall work the "4-10" work schedule. This schedule consists of four (4) 10 -hour work days in each seven day period, with three (3) consecutive days off.

5. Fire Battalion Chiefs
a. Work Period. The work period for Fire Battalion Chiefs, under the Fair Labor Standards Act's 7K exemption, consists of twenty-four(24) consecutive days. b. Work Schedule. The work schedule for Fire Battalion Chiefs shall be a "48/96" schedule under which employees will work two (2) consecutive days/ninety-six (96) consecutive hours off from work.

PPFMA MOU 2024 - 2025 15

6. If a police employee eligible for Court time compensation is required to make a work- related court appearance during off-duty hours such that said appearance may result in fatigue during his/her next scheduled work shift, said court time may, upon employee request and with advance supervisory approval, be handled in any one of the following alternative ways:
a. the employee may report late to his/her next scheduled work shift, by an amount of time equivalent to that spent in the court appearance; or b. the employee may leave his/her next scheduled work shift early, by an amount of time equivalent to that spent in the court appearance.

7. Police employees will cooperate to the fullest possible extent in voluntary sign-up for "hireback" and other overtime.

8. The start and end time of employees' regular work shifts and work schedules (as defined above) shall be at the sole discretion of the Police Chief for police personnel, and the Fire Chief for fire personnel. Police employees will be provided seven calendar days' notice when their regular hours or work schedule is to be changed.

9. The City agrees that it is responsible for keeping accurate accounting of all hours worked to ensure that employees are compensated and scheduled for makeup days as necessary to carry out the objectives of these schedules.

10. Shift selection is based on seniority and occurs twice per year for Police employees.

Shift Trades
Police employees in the unit have the right to trade shifts with their colleagues at the same rank subject to the following conditions:

1. Both employees agree to the shift trade voluntarily.

2. A supervisor approves the shift trade. Supervisors will not unreasonably deny a trade.

However, denials are not subject to being grieved.

3. The employee whose shift is worked gets credit for the shift. Thus, the employee whose shift was worked will record the time as time worked on his or her time sheet.

4. Payback of the traded shift will be the responsibility of the two employees who trade shifts and will not be monitored by the City. Traded shifts should fall in the same two week pay period. If an employee leaves the City having not paid back a shift, it shall be the responsibility of the two employees to work out any pay back.

5. If an employee agrees to trade shifts with another employee and then calls in sick and/or does not work the shift, the employee who agreed to work the shift shall have his/her Sick Leave deducted. For example, if Police Sergeant A agrees to work the shift for Police Sergeant B and prior to the shift, Police Sergeant A calls in sick and does not work PPFMA MOU 2024 - 2025 16

the shift, Police Sergeant A's Sick Leave is deducted and Police Sergeant B gets credit for the shift.

Police Specialty Assignment Rotation

1. Specialty Assignment Rotation Policy
The policy for specialty position assignments is intended to address issues of equity and performance. For purposes of this policy, the following positions fall into the specialty position category:
• Investigation
o Detective Sergeant (Including those assigned to task forces) o Special Enforcement Detail Sergeant (Narcotics and Gangs) • Traffic Sergeant
• Professional Standards and Training Sergeant
• Administrative Lieutenant
A unit employee assigned to a Specialty Position will remain in that position for a minimum period of three years, unless circumstances dictate an earlier rotation. Such circumstances may include, but are not limited to, promotion, application and selection for another Specialty Position, request by the unit employee to return to former position, staffing requirements, reorganization or performance issues, or a decision by the Police Chief.

The standing duration for a Specialty Position assignment is three (3) years. A unit employee holding a Specialty Position may receive two (2) one-year extensions at the conclusion of the three-year assignment. Those extensions will be based upon documented job performance and the approval of the Chief of Police. For purposes of this policy, documented job performance will include that performance articulated in the unit employee's annual performance evaluation, Personnel Incident Reports (PIRs) and counseling memorandums.

At the conclusion of the above-described five-year maximum assignment period the position will be opened to interested, eligible personnel. A unit employee holding a Specialty Position may reapply for that position or another Specialty Position. Assignments extending beyond five years may be made on a year -by -year basis.

A unit employee in a Specialty Position who applies and is selected for another Specialty Position would then serve in that assignment for the minimum three-year period and would be eligible to qualify for two (2) one- year extensions as described above.

The Police Chief has the sole discretion to determine who shall receive a special assignment and has absolute discretion regarding the assignment and reassignment of employees to special assignments. Any such assignment is not vested and may be revoked at any time and the Rules of Evidence shall govern any appeal required by Section 33O4(b) of the California Government Code and Procedure for Employee Removed from Special Assignments as identified below.

PPFMA MOU 2024 - 2025 17

2. Rules of Evidence and Procedure for Employees Removed from Special Assignments Any unit employee removed from a Specialty Pay position for non -disciplinary reasons may file a written appeal with the City Administrator within 10 days of receiving notice of removal, in accordance with the following:
a. Hearings shall be conducted by the City Administrator or his/ her designee. b. The question to be decided is whether the City abused its discretion in removing the unit member from the Specialty Pay position.
c. Formal rules of evidence and procedure that may be applicable in a court of law shall not apply to these hearings. Evidence, both oral and documentary, shall be admissible if it is the type of evidence that responsible persons are accustomed to rely on in the conduct of serious affairs, regardless of the existence of any judicial rule which might have made improper the admission of such evidence over objection in civil actions. Hearsay evidence may be admitted for the purpose of supplementing or explaining any direct evidence but shall not be sufficient by itself to support a finding unless it would be admissible over objection in civil actions.

The rules of privilege shall be applicable to the same extent that they are recognized in civil actions.
d. Each party shall have the right to call and examine witnesses, to introduce exhibits and to cross examine opposing witnesses. If the employee does not testify his or her own behalf, the employee may be called and examined as if under cross- examination.
e. Testimony shall be recorded by means of either a tape recording or certified court reporter.
f. Witness shall be sworn unless both parties stipulate otherwise. g.

Written declarations made under penalty of perjury shall be admissible, provided, however, that declarants shall be made available for testimony at the request of the party against whom the declaration is offered.
h. The unit member appealing the removal from the Specialty Pay position has the burden of proof. The standard of proof is a preponderance of the evidence. The City shall present its case first. During the presentation of the City's case, the employee shall have the right to cross-examine any witness called to testify by the City. During the presentation of the employee's case, the City shall have the right to cross-examine any witness called by the employee to testify. i. Both parties shall have the right to counsel. Employee may be represented by the applicable employee organization representative.

J.

Both parties shall have the right to present an opening argument prior to the PPFMA MOU 2024 - 2025 18

presentation of any evidence and a closing argument after the presentation of all evidence.
k. The City Administrator, or his/her designee, shall decide all questions of procedure and evidence.

I. The City Administrator, or his/her designee, shall issue a written decision within 30 days of 1) the conclusion of the hearing, or 2) the receipt of post -hearing briefs if such briefs are requested by the City Administrator or his/her designee. m. The decision of the City Administrator shall be final and binding. If the City Administrator chooses to designate a hearing officer, that hearing officer will make a recommendation based on written findings to the City Administrator, whose decision shall be final and binding.
n. Any objection to the City Administrator, or his/her designee, on the grounds of bias, must be made in writing, stating the reasons therefore, by delivering of the writing to the City Administrator no later than five (5) days prior to the date of the hearing.

ARTICLE 10 - MEAL PERIODS
Police employees assigned to Patrol and the Detective Bureau will receive a paid thirty (30) minute meal break because they are available to respond immediately to calls for service during their meal break.

Police Captains and the Administrative Lieutenant are provided with a one-hour unpaid meal break.

ARTICLE 11 — RETIREMENT
All police employees covered under this MOU shall be members of the California Public Employees' Retirement System (CaIPERS) and are subject to all applicable provisions of the City's contract with CaIPERS, as amended.

Whereas the City passed Resolution (R-2019-44), Ordinance (0-2019-10), allowing them to enter into a CaIPERS amendment (CaIPERS ID #2117892921 PERS-CON-702A) excluding Firefighters from CaIPERS.

Police:

1. Tier I - PERS 3% @ 50 FORMULA — For Classic Members, the employees will contribute the full (9) percent member contribution via payroll deduction.

PPFMA MOU 2024 - 2025 19

2. TIER II - PERS 2.7% @ 57 FORMULA — For PEPRA Members, the employees will contribute one-half the total normal cost as identified by CaIPERS via payroll deduction.

Fire:

1. The City provides a defined contribution plan for employees. Retirement age is 50 years. All Fire Battalion Chiefs will receive a 401 a Plan in the form of the ICMA Retirement Corporation Government Money Purchase Plan and Trust. Employees become 100% vested in the plan upon completion of their fourth anniversary of employment with the City. Should the employee separate from service prior to their fourth anniversary, all retirement benefit contributions made by the City on their behalf will be returned to the City.

2. The Employer shall contribute on the behalf of each participant 10% of base pay.

Compensation defined as base pay excludes overtime, specialty pay, education pay, reimbursements, allowances, leave cash outs and any other ad hoc pay. Mandatory Participant Contributions are NOT required. Limit is $19,500 per year.

3. The City does not participate in Social Security.

ARTICLE 12 - MEDICAL INSURANCE
A. The City will provide access to medical insurance through the California Public Employees' Retirement System (CaIPERS). If a unit employee elects to participate in a CaIPERS medical plan, the maximum monthly City contribution, including any PERS required minimum, will be made as follows:

1. For active employees:

The City shall pay up to 100% of the plan selected, up to a maximum of:
$744 per month for employee only
$1,623 per month for employee+1
$2,076 per month for employee+2

2. For retirees, if hired prior to November 21, 1995:

The City shall pay up to 100% of the plan selected, up to a maximum of:
$735 per month for employee only
$1,542 per month for employee+1
$1,972 per month for employee+2
Once the retiree attains eligibility for Medicare coverage, the City's contribution shall be up to a maximum of:
$599 per month for employee only
$1,406 per month for employee+1
$1,836 per month for employee+2
PPFMA MOU 2024 - 2025 20

3. For retirees, if hired on or after November 21, 1995:

The City shall pay the CaIPERS minimum mandated contribution.

B. Unit employees may select any available CaIPERS benefit plan. Should a unit employee select a plan with premiums in excess of the City contribution level, the employee will be responsible for payment of such through payroll deductions. Should an individual select a plan less than the City contribution, the City's contribution is limited to the plan premium.

C. Retirees will have access to the CaIPERS Health Benefit Program in accordance with CaIPERS regulations.

D. Active police employees who were hired into the PPMA unit prior to January 1, 2020 and who opt out of medical coverage will receive a medical opt -out payment. This payment is intended to comply with the Affordable Care Act's Eligible Opt -Out arrangement. The opt - out payments are as follows:
• Family to 2 Party - $357.50
• 2 Party to Employee - $536.25
• Family to Employee Only - $607.75
• Employee - $607.75
• Employee + Dependent - $822.25
• Employee + Family - $1001.00
E. Employees hired or promoted into PPFMA after January 1, 2020 who opt out, will receive an opt out amount of $400 per month.

F. Employees who opt out of the CaIPERS medical plan and receive cash must provide the following: (1) proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction ("tax family"), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies ("opt out period"); and (2) the employee must sign an attestation that the employee and his/her tax family have or will have such minimum essential coverage for the opt out period. An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt -out payment cannot be made and the City will not in fact make payment if the employer knows that the employee or tax family member doesn't have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.

G. Health Reimbursement Arrangement
City and PPFMA representatives are willing to participate in the exploration and possible development of an employee paid pre -funded post -employment (retirement) benefit program for employees hired after November 21, 1995.

PPFMA MOU 2024 - 2025 21

ARTICLE 13 - OTHER INSURANCE BENEFITS
A. Dental Insurance
The City agrees to make available to all employees covered by this Memorandum of Understanding dental insurance, and to pay the full premium for employee and dependent coverage for said insurance, plus any premium increases which occur during the term of the Memorandum of Understanding. The City reserves the right to select the insurance carrier, or to administer any fringe benefit programs that now exist or may exist in the future during the term of this Memorandum of Understanding. The City agrees to meet and confer with PPFMA representatives before any reduction of dental insurance coverage.

Effective Jan. 1, 2017, City will provide dental enhancement to the Principal PPO Plan/Principal Point -Of -Service (POS) Dental Plan to include orthodontic coverage, this benefit is a $1,500 lifetime maximum per family member enrolled in the dental plan.

Optical Insurance
The City agrees to provide all employees covered by this Memorandum of Understanding optical insurance. Further, the City agrees that it shall pay the full premium for employee and the dependent coverage during the term of this Memorandum of Understanding. The City reserves the right to select the insurance carrier, or to administer any fringe benefit programs that now exist or may exist in the future during the term of this Memorandum of Understanding.

The City agrees to meet and confer with PPFMA representatives before any reduction of optical insurance coverage.

Short and Long Term Disability
The City agrees to provide to all full-time unit employees a short-term disability insurance plan at its sole expense. The basic coverage of this insurance shall be to guarantee a disabled employee an income of 66-2/3% of employee's basic salary up to a maximum of $1,230/week following a fifteen(15) day waiting period or the exhaustion of al accrued sick leave. Definition of "disability" and duration of eligibility for benefits shall be as set forth in the City's policy with its insurance carrier.

The City agrees to provide to all full-time employees covered by this Memorandum of Understanding a long-term disability insurance plan at its sole expense. The basic coverage of this insurance shall be to guarantee a disabled employee an income of 66 2/3% up to a maximum of $5,334/month of his basic salary following a ninety (90) day waiting period.

Definition of "disability" and duration of eligibility for benefits shall be as set forth in PLACENTIA's policy with its insurance carrier.

Life Insurance
The City agrees to provide to all employees covered by this Memorandum of Understanding life insurance at its sole expense, in the amount of one times each employee's earnings, rounded PPFMA MOU 2024 - 2025 22

to the next $1,000 with a maximum of $150,000 of coverage, $1,000 for spouse, registered domestic partner and children over the age of six (6) months.

Flexible Spending Account
The City agrees to continue an IRS Section 125 Flexible Spending Accounts Program.

ARTICLE 14 - PERSONAL TIME OFF
The purpose of personal time off (PTO) is to enable eligible unit employees to take time off from work.

A. PTO Accrual Rate - Police
Each eligible full-time unit employee shall accrue PTO on the following basis with the maximum accrual twice the annual accrual plus 100 hours (as noted in the table below):

1. Following completion of the first six months of continuous service, 40 hours; thereafter up to and including three (3) years of service, 3.08 hours (80 hours annually) for each completed bi-weekly pay period of service;

2. Upon completion of three (3) years of service and thereafter up to and including ten (10) years of service. 4.62 hours (120 hours annually) for each completed bi-weekly pay period of service;

3. Upon completion of ten (10) years of service and thereafter 6.46 hours (168 hours annually) for each completed bi-weekly pay period of service.

Years of Service
0-3 years
3-10 years
10+ years
Accumulation Rate Maximum Accumulation

3.08 hrs/pay period — or 160 hours + 100 hours =
80 hours annually 260 hours

4.62 hrs/pay period — or 240 hours + 100 hours =
120 hours annually 340 hours

6.46 hrs/pay period — or 336 hours + 100 hours =
168 hours annually 436 hours
A completed biweekly pay period is defined as a pay period in which the employee has been in pay status for more than half of the working hours in that pay period.

PTO Accrual Rate and Cash Out — Fire

1. PTO Accrues on a per pay period basis as follows:

Years of Service
0-5 years
Accumulation Rate Maximum Accumulation

4.62 120 hours
PPFMA MOU 2024 - 2025 23

6-7 years
8-10 years
10+ years

2. Partial PRO Leave Accrual

5.38 6.15

6.92 140 hours
160 hours
180 hours
Should an employee have paid hours less than their normally required full time scheduled hours during any pay period, PTO accrual will be pro -rated based on the number of paid hours.

3. PTO Maximum Accrual
Employees may accumulate up to a maximum of 260 hours. Once an employee reaches the maximum, no additional PTO will accrual until the accrual bank is below the maximum.

4. Cash Out
An employee may irrevocably elect to receive payment for PTO as follows:

1. The employee submits a completed PTO Leave Cash Out Election form (provided by Human Resources) by December 15th to elect to receive a cash payment for PTO hours that was accrued during that calendar year.

2. The election for cash out is limited to one -hundred and fifty (150) hours of accrued and unused PTO.

3. The irrevocable election request is to receive cash payment for the number of hours elected at the base hourly rate of pay.

4. Payment for the PTO cash out will occur with the first paycheck paid in December of the following calendar year.

5. At the time of the cash out, the balance of PTO once the cash out is made must be at least forty-eight (48) hours. Should the balance fall below forty-eight (48) hours, the amount of cash out will be adjusted to provide a cash out that results in a PTO balance of forty-eight (48) hours. Should fewer than ninety-six (96) hours be accrued at the time of cash out, no payment for PTO will be made to the employee.

5. Use of PTO Immediately Prior to Separation
PTO may not be used immediately prior to separation as a means to extend fully paid status for an individual when there is no intent to return to work, unless expressly approved by the City Administrator or as permitted under the law.

6. Payment of Accrued and Unused PTO Upon Separation
Accrued and unused PTO in accordance with the maximum accrual and other applicable sections of this document is paid at the base hourly rate of pay with the final paycheck upon separation from City service.

PPFMA MOU 2024 - 2025 24

Use of PTO

1. Unit employees will request personal time off through their immediate supervisor.

2. Approval of a personal time off request is the responsibility of the Chief of Police for police employees, and Fire Chief for fire employees, or his/her designee. He/she will primarily consider the needs of the City and, insofar as possible, the wishes of the employee.

3. Use of PTO may not exceed accumulated PTO leave bank.

4. Police employees with Extraordinary Vacation Leave Banks may use either their regular PTO bank or their Extraordinary Bank when taking PTO.

PTO Payment Upon Separation of Employment - Police
An employee who separates from the service of the City shall receive payment for unused and accumulated PTO as of the date of separation, provided that accumulation of PTO shall be conditional upon completion of one (1) year of continuous service and an employee who, for any reason, does not complete one (1) year of continuous service, shall receive no credit/payment for personal time off.

Employees Not Granted PTO Use - Police
Should a unit employee be unable to utilize PTO, after requesting leave in a reasonable time (at least two weeks) prior to reaching their PTO maximum, the City agrees to cash out 40 hours of PTO from the unit employee's regular PTO bank at the employees base hourly rate of pay in effect at the time of the cash out. Requests for PTO will not be unreasonably denied.

ARTICLE 15 - SICK LEAVE & ALTERNATIVE HEALTH AND WELLNESS PROGRAM Unit employees participate in the Alternative Health and Wellness (AHW) program which provides leave to be used for sick leave purposes as well as an incentive when employees use low amounts of leave. For long-term unit members, frozen sick leave banks may exist. Frozen sick leave banks may also be used for sick leave purposes or employees have the option of cashing out a portion of that leave as described below.

AHW hours and frozen sick leave hours may be used for an employees' illness or injury, medical appointments, for victims of domestic violence or stalking, or for other reasons the law allows sick leave to be used. Additionally, AHW leave may be used for family sick leave purposes as defined under the law (Labor Code 233).

Evidence may be required in the form of a physician's certification, or other documentation, for any absence of a duration of three (3) or more consecutive working days during which AHW or frozen sick leave is requested unless waived by the City Administrator. If the absence during which leave is requested is less than 3 consecutive work days no physician's certificate (note) will be necessary prior to returning to work, unless the City has reasonable cause to believe there is abuse of the leave.

PPFMA MOU 2024 - 2025 25

Years of Service Rate
A. Alternative Health and Wellness Leave/Program

1. AHW leave accrual cannot exceed one -hundred and ninety-two (192) hours.

2. Unit members receive up to ninety-six (96) hours of AHW leave with the first pay period in July, as long as the AHW bank does not exceed 192 hours.

3. The AHW hours have no cash value during employment.

4. New employees will receive a pro -rated amount of AHW hours based on their date of hire. For example, an employee who begins employment in October, will receive sixty- four (64) hours of AWH with the first pay period in November for the remaining eight months in the fiscal year. New employees may use AHW leave after completing three months of City service.

AHW Incentives

1. Unit members in active service as of July 1St will receive $250 with the first pay check in July.

2. In addition to the $250, unit members who use thirteen (13) hours of leave or less of AHW leave between July 1 — June 30 will be given $1,000 with the first pay check following the completion of the fiscal year and may convert twenty-four (24) hours of AHW leave to their PTO bank (subject to PTO bank maximums). The employees must submit an election form requesting the conversion by June 1st of each year, and those who meet the criteria will have the 24 hours converted to PTO prior to the annual allocation of AHW leave.

3. In addition to the $250, unit members who use more than thirteen (13) hours but twenty- six (26) hours of leave or less of AHW leave between July 1 — June 30 will be given $500 with the first pay check following the completion of the fiscal year and, may convert twelve (12) hours of AHW leave to their PTO bank (subject to PTO bank maximums). The employees must submit an election form requesting the conversion by June 1st of each year, and those who meet the criteria will have the 12 hours converted to PTO prior to the annual allocation of AHW leave.

AHW Upon Separation
Upon separation, employees with accrued, unused hours in their AHW banks, shall be paid out according to the following:
0 to 3 years
0%
Over 3 to 6 years 55%
Over 6 to 9 years 65%
Over 9 to 20 years 80%
PPFMA MOU 2024 - 2025 26

Over 20 years
Retirement
85%
100%
Conversion of Sick Leave to CaIPERS Service Credit - Police Pursuant to the City's contract with CaIPERS, unused sick leave that is not paid as cash may be converted to service credit as permitted under the CaIPERS regulations.

Frozen Sick Leave - Police
For police members with frozen sick leave, each year those employees may elect to cash out up to ninety-six (96) hours of frozen sick leave, until the frozen sick leave is depleted. The cash out is paid at the employees' base hourly rate of pay. Unit members electing to cash out frozen sick leave, must submit a frozen sick leave cash out form no later than November 15th of each year to receive the cash out with the last paycheck in December.

Frozen sick leave has no cash value at the time of separation from employment.

AHW and Sick Leave Upon Reemployment
An employee who separates from City service and is reemployed by the City shall be treated as a new employee and shall not be entitled to any prior AHW leave unless required by law.

ARTICLE 16 - BEREAVEMENT LEAVE
Unit members are eligible for bereavement leave because of death within the immediate family.

Immediate family shall be defined as parent, child, step -child, spouse, registered domestic partner, sibling, grandparent, grandchild, and spouse's parents and grandparents. Police members may take bereavement leave for one full workweek (up to 40 consecutive hours) for each death that occurs in the member's immediate family. Fire members may use up to forty- eight (48) hours of paid bereavement leave in a consecutive twelve-month period beginning from the date the leave first begins.

ARTICLE 17 - OTHER LEAVE PROVISIONS
A. Annual Leave Buy Back
Annually, by December 15th, employees may submit an irrevocable election form to receive payment of accrued leave in the following year under the following conditions:

1. To be eligible for the Leave Buy Back, employee must utilize forty (40) hours of PTO in the preceding 12 months.

PPFMA MOU 2024 - 2025 27

2. An employee may elect to cash out up to one -hundred and fifty (150) hours of accrued PTO, Extraordinary Vacation Leave (Police), or Comp Time to be paid with the first paycheck in December as long as after the cash out, a minimum of eighty (80) hours remain in the PTO bank.

3. Employees with Extraordinary Vacation Leave (Police) must cash out that leave bank prior to requesting to cash out PTO or Comp Time.

For example, irrevocable election forms submitted in December 2019 will be for the December 2020 cash out. The hours of leave, which are converted to pay, shall be deducted from the employee's applicable accrual bank as identified on the irrevocable election form. The remaining unused leave shall remain in the applicable leave bank.

Other Leave Cash Out Processes - Police

1. In July each year, the City may elect to cash out up to two hundred (200) hours of the unit employee's Extraordinary Leave Bank until it is fully depleted.

2. In July of each year, the City may elect to cash out up to one hundred (100) hours of a unit employee's non-FLSA compensatory leave hours in excess of nine hundred (900) hours. Such optional buy-back will only occur in instances in which the Unit Employee's Extraordinary Leave Bank is exhausted.

Leave cash outs as outlined in this article may paid in cash or as a deferred compensation contribution, at the employee's option, within the applicable IRS limits.

Industrial Accident Leave
Personnel covered by Section 4850 of the California Labor Code, shall receive industrial accident leave according to the provisions of Section 4850, California Labor Code. (Pay is non- taxable to the extent of wage loss.)
Any employee so entitled shall continue to accrue vacation, holidays, and sick leave, and to earn eligibility for consideration for merit salary increases during an absence resulting from an on-the-job injury.

The City will engage in the interactive process to evaluate the ability to provide reasonable accommodation to permit the employee to work in a light/modified duty capacity when a treating physician indicates that an employee may return to work with work restrictions.

Non -Industrial Injury
When an employee sustains a non -industrial injury/illness, and the City has received work restrictions from the treating physician, the City will engage in the interactive process to evaluate the ability to provide reasonable accommodation to permit the employee to work in a light/modified duty capacity.

PPFMA MOU 2024 - 2025 28

Military Leave
Military Leave with pay shall be granted pursuant to Division 2, Part 1, Chapter 7, Sections 395, et seq. of the Military and Veterans' Code of the State of California and City Resolution R-2001-

64. Other Leaves
The City Administrator may grant a leave of absence without pay to a unit member at his/her sole discretion.

Catastrophic Leave Bank
The City agrees to permit employees to voluntary contribute accrued FLSA comp time, non- FLSA compensatory time, or PTO hours to City employees, who have exhausted available accrued leave time under emergency conditions.

The City and PPFMA agree that a catastrophic leave bank shall be created for unused/reimbursed donated hours to be retained for use by PPFMA members elected by the PPFMA.

ARTICLE 18 - HOLIDAYS
A. Designated Holidays
All Unit Employees, except as hereinafter noted, shall
consisting of ten (10) hours each:
be entitled to the following holidays,

1. New Year's Day January 1

2. Martin Luther King Day (Third Monday in January)

3. Washington's Birthday (Third Monday in February)

4. Memorial Day (Last Monday in May)

5. Independence Day July 4

6. Labor Day (First Monday in September)

7. Veterans' Day November 11

8. Thanksgiving Day (Fourth Thursday in November)

9. Friday after Thanksgiving (Day after Thanksgiving)

10. Christmas Eve December 24

11. Christmas Day December 25

12.One "floating holiday" in each 12 -month period; effective at the beginning the fiscal year and may be taken on such date as requested by the employee subject to supervisor's approval.

PPFMA MOU 2024 - 2025 29

Dates of Observance of a Holiday
When a holiday falls on a Sunday, the following Monday shall be deemed to be a holiday in lieu of the day observed. When a holiday falls on Saturday, the preceding Friday shall be deemed to be a holiday in lieu of the day observed. As Christmas Eve and Christmas are successive holidays, if either of them falls on a Saturday or Sunday, the City will celebrate the double holiday on the Friday preceding and the Monday following such a weekend.

Holidays for Shift Employees
Unit employees shall accrue 120 hours of holiday -in -lieu leave per year, credited to employee's Holiday Leave bank on January 1. Any balance that remains in the last pay period of the calendar year shall be paid to employees at their regular rate of pay.

Effective June 9, 2024, Unit Employees will cease to receive Holiday -in Lieu hours each pay period and will be granted a one-time pro -rated amount of sixty-five (65) hours of Holiday -in - Lieu in a separate Holiday -In -Lieu bank. Unused hours in this bank will be cashed out at the employee's regular rate of pay in the last pay period in December 2024.

Holiday Leave would be prorated at time of hire/separation.

Pursuant to applicable regulations, Holiday -in -Lieu hours shall be reported for those applicable Unit Members to CaIPERS in the pay period in which they were earned, regardless of when paid.

Holiday Closure

1. City to provide sixty (60) hours of leave for use during the holiday closure. These hours are placed in the MAL leave bank. Employees who are not working between December 15, 2023 and January, 2024, must use these hours for days off of work. Employees in critical positions who are unable to utilize time off during Holiday Closure period will receive pay for unused hours on the last paycheck in June 2024. Hours are subject to the normal approval process and will be prorated for new employees. Employees must be employed during Holiday Closure period between December 15, 2023 and January 1, 2024 to be eligible. Any time not utilized or paid out will be forfeited effective June 30, 2024.

2. City to provide sixty (60) hours of Leave for use during the holiday closure. These hours are placed in the MAL leave bank. Employees who are not working between December 20, 2024 and January 5, 2025, must use these hours for days off work.

Employees in critical positions who are unable to utilize time off during Holiday Closure period will receive pay for unused hours on the last paycheck in June 2025. Hours are subject to the normal approval process and will be prorated for new employees.

Employees must be employed during Holiday Closure period between December 20, 2024 and January 5, 2025 to be eligible. Any time not utilized or paid out will be forfeited effective June 30, 2025.

PPFMA MOU 2024 - 2025 30

ARTICLE 19 - LEAVES OF ABSENCE

1. During any unpaid leave of absence, unit members will not accrue leave and the City will not contribute toward medical/insurance benefits, unless required to do so under the law.

2. Unit members with accrued leave are required to utilize their leave accruals when they are absent from their regular schedule. Accrued leave shall be used to cover any hours of absence from the employees' regular work schedule. Unpaid leaves of absence for partial or full days, is not authorized when accrued leave is available.

ARTICLE 20 - CITY PROVIDED VEHICLES
The City shall update the Vehicle Use Policy (No. 348) as soon as feasibly possible.

The Police Department positions who are authorized to have a take home vehicle assigned to them shall be as follows:
• Captains
• Administrative Lieutenant
• Patrol Lieutenant
• Traffic Sergeant (Motorcycle)
• Investigative Sergeant
• Special Enforcement Detail Sergeant
ARTICLE 21 - GRIEVANCE AND ARBITRATION PROCEDURES
(Police Employees)
A. Purpose
The purpose of the grievance procedure is:

1. To promote improved employer-employee relations by establishing grievance procedures on matters for which appeal or hearing is not provided by other regulations.

2. To afford unit employees, individually or through qualified employee organizations a systematic means of obtaining further consideration of problems after every reasonable effort has failed to resolve them through discussions.

3. To provide that a grievance shall be settled as near as possible to the point of origin.

4. To provide that appeals shall be conducted as informally as possible.

Matters Subject To Grievance Procedure
Any unit employee shall have the right to grieve alleged violations or misapplications of this Memorandum of Understanding or of existing resolutions, ordinances, rules or regulations with respect to wages, hours, or conditions of employment, or suspension, dismissal from employment or any other disciplinary action; and for which appeal is not provided by other regulations or is not prohibited.

PPFMA MOU 2024 - 2025 31

Informal Grievance Procedure
A unit employee who has a problem or complaint should first try to get it settled through discussion with his/her immediate supervisor without undue delay. If, after this discussion, he/she does not believe the problem has been satisfactorily resolved, he/she shall have the right to discuss it with his/her supervisor's immediate superior.

Every effort should be made to find an acceptable solution by informal means at the lowest possible level of supervision. If the unit employee is not in agreement with the decision reached by discussion, he/she shall then have the right to file a formal grievance. Any formal grievance must be filed within thirty (30) calendar days after the event giving rise to said grievance.

Formal Grievance Procedure

1. First Level of Review (Step 1) - The grievance shall be presented in writing to the unit employee's immediate supervisor, who shall render his/her decision and comments in writing and return them to the unit employee within fifteen (15) calendar days after receiving the grievance in writing. If the unit employee does not agree with his/her supervisor's decision, or if no answer has been received within fifteen (15) calendar days after submitting the grievance in writing to the immediate supervisor, the unit employee may present an appeal in writing to the Police Chief. Failure of the unit employee to take further action within ten (10) calendar days after receipt of the written decision of his/her supervisor, or within twenty-five (25) calendar days following submittal of the written grievance to the supervisor if no decision by the supervisor is rendered, will constitute a withdraw/dropping of the grievance.

2. Department Review (Step 2) - The Police Chief receiving the grievance, or his/her designated representative, shall discuss the grievance with the unit employee, his/her representative, if any, and with other appropriate persons. The Police Chief (or designee) shall render his/her decision and comments in writing, and return them to the unit employee within fifteen (15) calendar days after receiving the grievance. If the unit employee does not agree with the decision reached or if no answer has been received within fifteen (15) calendar days, he/she may present the grievance, in writing, to the City Administrator. Failure of the unit employee to take further action within ten (10) calendar days after receipt of the decision of the Police Chief (or designee), or within twenty-five (25) calendar days following submittal of the written grievance to the Police Chief if no decision is rendered by the Police Chief (or designee), will constitute a withdraw/dropping of the grievance.

3. City Administrator Review (Step 3) - The City Administrator shall discuss the grievance with the unit employee, his/her representative, if any, and with other appropriate persons.

The City Administrator may designate a fact finding committee or an individual not in the normal line of supervision, to advise him/her concerning the grievance. The City Administrator shall render a decision in writing to the unit employee within twenty (20) calendar days after receiving the grievance. If the unit employee does not agree with the PPFMA MOU 2024 - 2025 32

decision reached or if no answer has been received within twenty (20) calendar days, he/she may submit the grievance to binding arbitration, as outlined below. Failure of the unit employee to take further action within ten (10) Calendar days after receipt of the City Administrator's decision, or within a total of twenty (20) calendar days following submittal of the written grievance to the City Administrator if no decision is rendered will constitute a withdraw/dropping of the grievance.

Conduct of Grievance Procedure

1. The time limits specified above may be extended to a definite date by mutual agreement of the unit employee and the reviewer concerned.

2. The unit employee may request the assistance of another person of his/her own choosing in preparing and presenting his/her appeal at any level of review.

3. The unit employee and his/her representative may be permitted to use a reasonable amount of work time, as determined by the Police Chief, in conferring about and presenting the appeal.

4. Unit employees shall be assured freedom from reprisal for using the grievance procedure.

Arbitration

1. General Provisions
After having exhausted the provisions of the Grievance Procedure set forth herein, an eligible unit employee shall have the right to submit to binding arbitration any grievance which has not been resolved to his/her satisfaction, except in instances where such submission is specifically prohibited by the Personnel Ordinance, City Personnel Rules or this Memorandum of Understanding. Such appeal may be filed only after completion of Step 3 of the Grievance Procedure and in accordance with the time limits provided herein. Binding arbitration, as provided in this Article, shall be the sole and exclusive procedure for final resolution of unresolved grievances.

2. Procedures
If the grievant is not satisfied with the decision rendered at Step 3 of the Grievance Procedure, he/she may submit the matter to binding arbitration within the time limits set forth in the Grievance Procedures by filing written notice of such submission with the Director of Administrative Services. The written notice shall set forth the issue being submitted to binding arbitration the provision(s) allegedly violated, and the remedy requested.
a. The City's representative and the grievant or his/her designated representative(s), shall select an impartial third party to serve as the arbitrator. b. If the City's representative and the grievant, or his/her designated representative(s), are unable to agree upon an impartial third party, then the arbitrator shall be selected PPFMA MOU 2024 - 2025 33

by mutually striking and ranking names from a list of professional arbitrators supplied by the American Arbitration Associations. Failure of the unit employee to participate in obtaining a list of arbitrators, selecting a single arbitrator, or scheduling an arbitration date within thirty (30) calendar days of being requested to do so by the City, shall constitute a dropping of the grievance.
c. Each party to the dispute shall have the opportunity to present testimony and relevant evidence and to cross-examine witnesses before the arbitrator. After hearing the case, the arbitrator shall, in writing, submit to the parties his/her decision for resolution of the grievance. The decision of the arbitrator shall be final and binding upon both parties.

3. Conditions
The arbitrator shall have no power to add to, subtract from, nor to modify any of the terms of any memorandum of understanding between the parties. The arbitrator's award shall be consistent with, and controlled by, the Personnel Rules, Ordinances, and Charter of the City of Placentia, as well as the laws and Constitution of the State of California.

4. All expenses of arbitration shall be borne equally by the parties.

5. The provisions of this Section shall in no way apply to the "meet -and -confer" process.

ARTICLE 22 - SEVERABILITY CLAUSE
If any part of this MOU is rendered or declared invalid by reason of any existing or subsequently - enacted legislation, governmental regulation or order or decree of court, the invalidation of such part of this MOU shall not render invalid the remaining part hereof. Either party may request to meet and confer over the impacts that the invalidation of any section, clause, or provision causes.

ARTICLE 23 — TOTAL COMPENSATION SURVEY
The parties agree the components outlined in Appendix C will be used should the City complete a Total Compensation Survey for police employees.

ARTICLE 24 - TERM
Beginning with the start of the first full pay period following ratification of this MOU by the City Council.

The terms of this Memorandum are to remain in full force and effective June 9, 2024, and remain in effect through June 30, 2025.

PPFMA MOU 2024 - 2025 34

In the event of a financial emergency promulgated by any State or Federal action that substantially increases City costs related to health insurance, retirement benefits, and/or any other employee benefits or substantially reducing City revenue, the parties agree to reopen negotiations for a thirty (30) day period to negotiate the impact of such reductions. If mutual agreement is not reached by the parties, the terms of the MOU will remain unchanged.

PPFMA MOU 2024 - 2025 35

This agreement, upon ratification and adoption supersedes all prior agreements, whether written or oral, unless expressly stated to the contrary herein and constitutes the complete and entire agreement between the parties and concludes the meet and confer process for its term unless otherwise expressly stated.

FOR THE CITY: FOR PPFMA:

Damien Arrula, City Administrator
AP<ca, 2uviceLC
Alice Burnett, Director of
Human Resources
Jennifer Lampman, Director of
Finance
Brian Olivo, Mastagni Holstedt
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Tom McKenzie, PPFMA President
Tony Davis, PPFMA Vice -President
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David Radomski, PPFMA
Treasurer/Secretary
PPFMA MOU 2024 - 2025 36

APPENDIX "A" - JOB CLASS AND SALARY SCHEDULE
Placentia Police and Fire Management Association (PPFMA) EFFECTIVE JUNE 9, 2024

STEP A STEP B STEP C STEP D STEP E
JOB CLASS Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual POLICE SERGEANT 51.85 8,987.38 107,848.51 54.65 9,472.69 113,672.33 57.60 9,984.22 119,810.63 60.71 10,523.37 126,280.40 63.99 11,091.63 133,099.55 IT POLICE SERGEANT 54.65 9,472.69 113,672.33 57.60 9,98422 119,810.65 60.71 10,523.37 126,280.44 63.99 11,091.63 133,099.58 67.45 11,690.58 140,286.95 POLICE LIEUTENANT 63.67 11,036.53 132,438.37 67.11 11,632.50 139,590.05 70.73 12,260.66 147,127.91 74.55 12,922.73 155,072.82 78.58 13,620.56 163,446.76 POLICE CAPTAIN 74.61 12,932.40 155,188.74 78.64 13,630.74 163,568.94 82.89 14,366.81 172,401.66 87.36 15,142.61 181,711.35 92.08 15,960.31 191,523.75 FIRE BATTALION CHIEF 43.07 10,450.76 125,409.14 45.39 11,015.10 132,181.21 47.84 11,609.90 139,318.75 50.43 12,236.83 146,842.01 53.15 12,897.60 154,771.25

JOB CLASS

POLICE SERGEANT

IT POLICE SERGEANT

POLICE LIEUTENANT

POLICE CAPTAIN

FIRE BATTALION CHIEF
37 EFFECTIVE JULY 7, 2024

STEP A STEP B STEP C STEP D STEP E
lir. Monthly Annual Hr. Monthly Annual lir. Monthly Annual lir. Monthly Annual lir. Monthly Annual

54.96 9,526.62 114,319.42 57.93 10,041.06 120,492.67 61.06 10,583.27 126,999.27 64.35 11,154.77 133,857.23 67.83 11,757.13 141,085.52

57.93 10,041.06 120,492.67 61.06 10,583.27 126,999.29 64.35 11,154.77 133,857.26 67.83 11,757.13 141,085.55 71.49 12,392.01 148,704.16

66.22 11,477.99 137,735.91 69.80 12,097.80 145,173.65 73.56 12,751.09 153,013.02 77.54 13,439.64 161,275.73 81.72 14,165.39 169,984.63

77.59 13,449.69 161,396.29 81.78 14,175.97 170,111.69 8620 14,941.48 179,297.73 90.86 15,748.32 188,979.81 95.76 16,598.72 199,184.70

44.79 10,868.79 130,425.51 47.21 11,455.70 137,468.45 49.76 12,07429 144,891.50 52.44 12,726.31 152,715.69 55.28 13,413.51 160,962.10

APPENDIX "B"- 1995 INSURANCE CHANGES
Tier I - Employees, hired prior to November 21, 1995.

The City shall make available single party and dependent medical, dental, optical, long-term disability and life insurance to all classified employees, and to such other employees and officials as may be designated by the City Council. The City shall pay that amount toward the premiums fr such insurance as may be determined by the City Council and the employee shall pay the remainder of the premium. Such premiums shall be paid only to the company or companies with whom the City has contracted for such insurance coverage.

During periods of approved medical leave without pay, the City shall continue to pay its normal contribution for the above insurances for all officers and employees.

Upon service retirement, or ordinary disability retirement, the City shall continue to pay its normal contribution for medical, dental, optical, and life insurances for all eligible employees. These benefits shall be considered to be vested for employees hired prior to November 21, 1995. Retired employees receiving these insurances shall if eligible enroll in, and pay for Medicare, Part B, at their earliest eligible date, as primary carrier. Employees retiring for industrial disability shall not be eligible for this benefit.

Tier II - Employees, hired on or after November 21, 1995.

The City shall make available single party and dependent medical, dental, optical, longterm disability and life insurance to all classified employees, and to such other employees and officials as may be designated by the City Council. The City shall pay that amount toward the premiums for such insurance as may be determined by the City Council and the employee shall pay the remainder of the premium. Such premiums shall be paid only to the company or companies with whom the City has contracted for such insurance coverage.

During periods of approved medical leave without pay, the City shall continue to pay its normal contribution for the above insurances for all officers and employees.

Upon service retirement, or ordinary disability retirement, Tier II employees shall have the option of participating in a post-retirement insurance benefit program at their own cost. Employees retiring for industrial disability shall not be eligible for this benefit.

PLACENTIA agrees that PPMA representative(s) shall participate in the exploration and possible development of an employee paid pre -funded post-retirement benefits program for employees hired after November 21, 1995.
38 APPENDIX "C" -TOTAL COMENSATION SURVEY COMPONENTS
The parties agree the following components will be used to guide future Total Compensation Surveys as to police employees:
• Top Step Salary - subtract any employee contribution to Retirement Plan as outlined below
• Medical - maximum City contribution for Medical, Dental, Vision, LTD, Life • Uniform Allowance - Divide annual amount by 12 and add to monthly rate • Retiree Medical - Enter amount provided to new hires. Amount paid by City into retiree health savings plan, or, if benefit provided upon retirement, the maximum benefit provided for retiree medical, dental and vision. • POST/Education Pay - Use Maximum amount provided for:
o AA or Intermediate POST Certificate Amount
o BA or Advanced POST Certificate Amount
o MA Amount
o Combine if allowed
• Longevity - Maximum amount provided.
• Employee Retiree Contributions - Any contributions paid by employee toward retirement plan (either employer or employee portion but paid by employee) 39 TO:

VIA:

FROM:

DATE:

CITY COUNCIL

CITY ADMINISTRATOR

DIRECTOR OF FINANCE
JULY 2, 2024
Placentia Cit Council

AGENDA REPORT
SUBJECT: RESOLUTION ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2024-25
FISCAL
IMPACT: NONE
SUMMARY:

In accordance with California Government Code ("CGC") Section 53646(a)(2), submitted for City Council review and approval is the annual Statement of Investment Policy for Fiscal Year 2024-25. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City is allowed to invest its funds and the reporting requirements.

RECOMMENDATION:

It is recommended that the City Council take the following action:

1. Adopt Resolution No. R-2024-46, a Resolution of the City Council of the City of Placentia, California, adopting the annual Statement of Investment Policy for the Fiscal Year 2024-25.

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Goal #1 to ensure long- term fiscal sustainability under Objective #1.5, which is to continue seeking ways to diversify the City's revenue sources to prevent over -reliance on any one source.

DISCUSSION:

An investment policy describes the parameters for investing government funds and identifies the investment objectives, preferences or tolerance for risk, constraints on the investment portfolio, and how the investment program will be managed and monitored. The document itself serves as a communication tool for the Staff, elected officials, the public, rating agencies, bondholders, and any other stakeholders on investment guidelines and priorities. An investment policy enhances the quality of decision making and demonstrates a commitment to the fiduciary care of public funds, making it the most important element in a public funds investment program.

1.f.

July 2, 2024

City Council Agenda
July 2, 2024

The City of Placentia's Investment Policy is reviewed and updated annually and includes statements on the following:
• Scope and investment objectives: The scope of the policy covers all funds of the City, with the policy's objectives being (in order) Safety, Liquidity and Yield. o Safety- Safety of principal is the foremost objective of the investment program.

Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
o Liquidity- The City's investment portfolio will remain sufficiently liquid to enable the City of Placentia to meet all operating requirements which might be reasonably anticipated.
o Yield -The City's investment portfolio shall have the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles. These measurements should be commensurate with the City's investment risk constraints identified in this Investment Policy and the cash flow characteristics of the portfolio.
• Roles, responsibilities, and standards of care: The City Treasurer shall be responsible for investment of City Funds and comply with the "prudent investor" standard which states, "When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity of the agency." • Suitable and authorized investments: Investment of City funds is governed by the California Government Code Sections 53600 et seq. Only those investments authorized in the policy shall be allowable. Examples of authorized investments include United States treasury bills, bonds or notes, Local Agency Investment Fund (LAIF), Negotiable Certificates of Deposit and United States Government obligations.
• Diversification: The City shall diversify the investments within the portfolio to avoid incurring unreasonable risks inherent in over -investing in specific instruments, individual financial institutions, or maturities. To promote diversification, no more than 5% of the portfolio may be invested in the securities of any one issuer, regardless of security type, excluding U.S.

Treasuries, federal agencies, and pooled investments such as LAIF, money market funds, or local government investment pools.
• Safekeeping, custody, and internal controls: All security transactions shall be conducted on a delivery -versus -payment (DVP) basis. Securities will be held by a third -party custodian designated by the City Treasurer and evidenced by safekeeping receipts. Appropriate internal controls will be established and reviewed annually by external auditors that will review and perform procedure testing on the City's cash and investments that have a material impact on the financial statements.

City Council Agenda
July 2, 2024

• Authorized financial institutions. depositories. and broker/dealers: The City Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the public agency in the State of California. These may include "primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule).
• Risk and performance standards: The recommended performance benchmark is the Two - Year Constant Treasury Maturity Rate which is consistent with the weighted average maturity of the portfolio.
• Reporting and disclosure standards: The City Treasurer will prepare and submit quarterly reports to the City Council stating compliance of the portfolio with the investment policy and affirming the City's ability to meet its expenditure requirements for the next six months.

The Investment Policy was significantly updated in FY 2022-23 to incorporate best practices recommended by the Government Finance Officers Association (GFOA) and align with their sample investment policy. The FY 2024-25 policy maintains these best practices while continuing to prioritize safety, liquidity and yield.

Prepared by:

Jennifer Lampman
Director of Finance
Reviewed and approved:

Damien R. Arrula
City Administrator
Reviewed and approved:

Kevin Larson
City Treasurer
Attachments:

1. Resolution No. R-2024-46 — Annual Statement of Investment Policy

2. Statement of Investment Policy FY 2024-25

RESOLUTION NO. R-2024-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PLACENTIA, CALIFORNIA, ADOPTING THE

ANNUAL STATEMENT OF INVESTMENT POLICY FOR
THE FISCAL YEAR 2024-25
A. Recitals
(i) California Government Code §53646 provides that the Treasurer or Finance Director of the City of Placentia may annually provide a Statement of Investment Policy to the City Council and the Financial Audit Oversight Committee. (ii) The Finance Director and the City Treasurer of the City of Placentia have prepared for approval the attached Statement of Investment Policy for Fiscal Year 2024-25.
(iii)AII legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution
NOW, THEREFORE, the City Council of the City of Placentia hereby finds, determines and resolves as follows:

1. The attached Statement of Investment Policy for the City of Placentia hereby is adopted for the Fiscal Year 2024-25, in compliance with California Government Code §53646.

2. The Finance Director shall provide the Annual Statement of Investment Policy to each member of the Financial Audit Oversight Committee.

PASSED, APPROVED AND ADOPTED on the 2nd day of July 2024.

Jeremy Yamaguchi, Mayor
ATTEST:

Robert S. McKinnell, City Clerk
Resolution R-2024-46

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, ROBERT S. MCKINNELL, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia, held on the 2nd day of July 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmembers:

Councilmembers:

Councilmembers:

Councilmembers:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Resolution R-2024-46

City of Placentia

STATEMENT OF

INVESTMENT POLICY
Adopted by the City Council on July 2, 2024

CITY OF PLACENTIA

INVESTMENT POLICY

CONTENTS
I. INTRODUCTION 1
II. SCOPE 1
III. PRUDENCE 1
IV. OBJECTIVES 2
V. DELEGATION OF AUTHORITY 3
VI. ETHICS AND CONFLICTS OF INTEREST 3
VII. INTERNAL CONTROLS 4
VIII. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS 4 IX. AUTHORIZED INVESTMENTS 5
X. PROHIBITED INVESTMENT VEHICLES AND PRACTICES 9
XI. INVESTMENT POOLS/MUTUAL FUNDS 9
XII. COLLATERALIZATION 9
XIII. DELIVERY, SAFEKEEPING AND CUSTODY 10
XIV. MAXIMUM MATURITY 10
XV. DIVERSIFICATION 11
XVI. REVIEW OF INVESTMENT PORTFOLIO 11
XVII. PERFORMANCE EVALUATION 11
XVIII. REPORTING 11
XIX. REVIEW OF INVESTMENT POLICY 12
GLOSSARY OF INVESTMENT TERMS 13

I. INTRODUCTION
The purpose of this investment policy is to identify various policies and procedures that will foster a prudent and systematic investment program designed to seek the City of Placentia's objectives of safety, liquidity and return on investment through a diversified investment portfolio. This policy also serves to organize and formalize the City's investment -related activities, while complying with all applicable statutes governing the investment of public funds. This policy is written to incorporate industry best practices and recommendations from sources such as the Government Finance Officers Association (GFOA), California Municipal Treasurers Association (CMTA), California Debt and Investment Advisory Commission (CDIAC) and the Association of Public Treasurers (APT).

This investment policy was adopted by the City Council and is effective as of July 2, 2024, and replaces any previous versions.

II. SCOPE
This policy applies to all funds and investment activities under the direct authority of the City, as set forth in the State Government Code, Sections 53600 et seq., with the following exceptions:
• Proceeds of debt, which are governed by the investment provisions of their specific bond indentures.
• Pension and Other Post -Employment Benefit (OPEB) Trust Funds, which are invested in accordance with the provisions of the Trust Agreements. • Any other funds specifically exempted by the City Council.

POOLING OF FUNDS
Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping, and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles.

III. PRUDENCE
Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:
"...all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor 1 standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law."
The Treasurer and other authorized persons responsible for managing City funds acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes provided that the Treasurer or other authorized persons acted in good faith. Deviations from expectations of a security's credit or market risk should be reported to the governing body in a timely fashion and appropriate action should be taken to control adverse developments.

IV. OBJECTIVES
The City's overall investment program shall be designed and managed with a degree of professionalism worthy of the public trust. The overriding objectives of the program are to preserve principal, provide sufficient liquidity, and manage investment risks, while seeking a market -rate of return.

1. SAFETY. Safety of principal is the foremost objective of the investment program.

Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns. The City shall seek to preserve principal by mitigating the two types of risk: credit risk and market risk. a. Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in issuers that carry the direct or implied backing of the U.S. Government (including, but not limited to, the U.S. Treasury, U.S.

Government Agencies, and federally insured banks). The portfolio will be diversified so that the failure of any one issuer does not unduly harm the City's capital base and cash flow.
b. Market risk, (aka "interest rate risk") defined as market value fluctuations due to overall changes in the general level of interest rates shall be mitigated by limiting the maximum maturity of any one security to five years, structuring the portfolio based on historic and current cash flow analysis eliminating the need to sell securities prior to maturity and avoiding the purchase of long-term securities for the sole purpose of short-term speculation. Moreover, it is the City's full intent, at the time of purchase, to hold all investments until maturity to ensure the return of 2 all invested principal dollars. Limited exceptions will be granted for security swaps that would improve the portfolio's yield and/or credit quality.

2. LIQUIDITY. The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.

3. RETURN ON INVESTMENTS. The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs.

V. DELEGATION OF AUTHORITY
Authority to manage the City's investment program is derived from California Government Code, Sections 41006 and 53600 et seq.

The City Council is responsible for the management of the City's funds, including the administration of this investment policy. Management responsibility for the cash management of the City's funds is hereby delegated to the City Treasurer and will be reaffirmed annually. In the Treasurer's absence, the Treasurer delegates investment authority to the Deputy City Treasurer (Finance Director) as allowable per California Government Code Section 41006.

The Treasurer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and employees.

Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer.

The City may engage the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.

The City's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio's return and the cash flow requirements of the City.

VI. ETHICS AND CONFLICTS OF INTEREST
All participants in the investment process shall act as custodians of the public trust.

Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. Thus, employees and officials involved in the investment process shall refrain from personal business activity that could create a conflict of interest or the 3 appearance of a conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

Employees and investment officials shall disclose to the City Administrator any material interests in financial institutions with which they conduct business, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall not undertake any personal investment transactions with the same individual with whom business is conducted on behalf of the Agency.

VII. INTERNAL CONTROLS
The City Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. Internal controls shall include but are not limited to:
verification of all wire transfers from two of the four following officers: Mayor, City Treasurer, City Administrator, Finance Director, authorization of transactions, timely bank reconciliations and custodial safekeeping (investment securities are held by an independent financial institution and are recorded in the City's name). Annually, an independent auditing firm shall review internal controls in conjunction with the audit of the City's financial statements and provide written recommendations and observations regarding the adequacy of investment controls. These observations will be reviewed by the City's Financial Audit Oversight Committee as part of their annual audit review of the City's Annual Comprehensive Financial Report (ACFR). All banking and investment accounts held by approved financial institutions shall conform to the City of Placentia Wire and Funds Transfer Policy #443.

VIII. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS To the extent practicable, the Treasurer shall endeavor to complete investment transactions using a competitive bid process whenever possible. The City's Treasurer will determine which financial institutions are authorized to provide investment services to the City. It shall be the City's policy to purchase securities only from authorized institutions and firms.

The Treasurer shall maintain procedures for establishing a list of authorized broker/dealers and financial institutions which are approved for investment purposes that are selected through a process of due diligence as determined by the City. Due inquiry shall determine whether such authorized broker/dealers, and the individuals covering the City are reputable and trustworthy, knowledgeable, and experienced in Public Agency investing and able to meet all of their financial obligations. These institutions may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15c3- 1 (uniform net capital rule).

In accordance with Section 53601.5, institutions eligible to transact investment business with the City include:
4 • Primary government dealers as designated by the Federal Reserve Bank and non - primary government dealers.
• Nationally or state -chartered banks.
• The Federal Reserve Bank.
• Direct issuers of securities eligible for purchase.

Selection of financial institutions and broker/dealers authorized to engage in transactions will be at the sole discretion of the City, except where the City utilizes an external investment adviser in which case the Agency may rely on the adviser for selection.

All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Treasurer with audited financials, proof of state registration, proof of NASD registration and a statement certifying that the institution has reviewed the California Government Code, Section 53600 et seq. and the City's investment policy. The Treasurer will conduct an annual review of the financial condition and registrations of such qualified bidders.

Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law.

Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the adviser. Where possible, transactions with broker/dealers shall be selected on a competitive basis and their bid or offering prices shall be recorded.

If there is no other readily available competitive offering, best efforts will be made to document quotations for comparable or alternative securities. When purchasing original issue instrumentality securities, no competitive offerings will be required as all dealers in the selling group offer those securities at the same original issue price.

IX. AUTHORIZED INVESTMENTS
The City's investments are governed by California Government Code, Sections 53600 et seq. Within the investments permitted by the Code, the City seeks to further restrict eligible investments to the guidelines listed below. In the event a discrepancy is found between this policy and the Code, the more restrictive parameters will take precedence. Percentage holding limits listed in this section apply at the time the security is purchased.

Any investment currently held at the time the policy is adopted which does not meet the new policy guidelines can be held until maturity and shall be exempt from the current policy. At the time of the investment's maturity or liquidation, such funds shall be reinvested only as provided in the current policy.

An appropriate risk level shall be maintained by primarily purchasing securities that are of high quality, liquid, and marketable. The portfolio shall be diversified by security type and institution to avoid incurring unreasonable and avoidable risks regarding specific security types or individual issuers.
5 1. CALIFORNIA LOCAL AGENCY BONDS include bonds of a local agency within the State of California and including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or operated by the local agency or by a department, board, agency, or authority of the local agency, provided that:
• The securities are rated in a rating category of "AA" or its equivalent or better by at least one nationally recognized statistical rating organization ("NRSRO"). • The maximum maturity does not exceed five (5) years.

2. CALIFORNIA LOCAL AGENCY OBLIGATIONS include obligations of a local agency within the State of California, provided that:
• The securities are rated in a rating category of "AA" or its equivalent or better by at least one nationally recognized statistical rating organization ("NRSRO"). • The maximum maturity does not exceed five (5) years.

3. STATE OBLIGATIONS (REGISTERED TREASURY NOTES OR BONDS) of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.
• The securities are rated in a rating category of "AA" or its equivalent or better by at least one nationally recognized statistical rating organization ("NRSRO"). • The maximum maturity does not exceed five (5) years.

4. U.S. TREASURIES and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in U.S. Treasuries, provided that:
• The maximum maturity is five (5) years.

5. FEDERAL AGENCIES or United States Government -Sponsored Enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There are no limits on the dollar amount that the City may invest in Federal Agency or Government -Sponsored Enterprises (GSEs), provided that:
• No more than 15% of the portfolio may be invested in any single Agency/GSE issuer.
• The maximum percent of federal agency obligations in the portfolio will be 30%. • The maximum maturity does not exceed five (5) years.
6 6. BANKER'S ACCEPTANCES, provided that:
• No more than 30% of the portfolio may be invested in Banker's Acceptances. • No more than 30% of the portfolio may be invested in any single issuer. • The maximum maturity does not exceed 180 days.

7. COMMERCIAL PAPER, provided that:
• The issuer is a corporation organized and operating in the United States with assets in excess of $500 million.
• The securities are rated "A-1" or its equivalent or better by at least one NRSRO. • They are issued by corporations which have long-term obligations rated in a rating category of "A" or its equivalent or better by at least one NRSRO. • No more than 25% of the portfolio may be invested in Commercial Paper. Under a provision sunsetting on January 1, 2026, no more than 40% of the portfolio may be invested in Commercial Paper if the Agency's investment assets under management are greater than $100,000,000.
• No more than 10% of the portfolio may be invested in any single issuer. • The maximum maturity does not exceed 270 days.

8. NEGOTIABLE CERTIFICATES OF DEPOSIT (NCDs) OR TIME DEPOSITS, issued by a nationally or state -chartered bank, a savings association, or a federal association, a state or federal credit union, or by a federally licensed or state -licensed branch of a foreign bank, provided that:
• The amount of the NCD insured up to the FDIC limit does not require any credit ratings.
• Any amount above the FDIC insured limit must be issued by institutions which have short-term debt obligations rated "A-1" or its equivalent or better by at least one NRSRO; or long-term obligations rated in a rating category of "A" or its equivalent or better by at least one NRSRO.
• No more than 30% of the total portfolio may be invested in NCDs (combined with CDARS).
• No more than $250,000 of the portfolio may be invested in any single issuer. • The maximum maturity does not exceed five (5) years.

9. REPURCHASE AGREEMENTS collateralized with securities authorized under California Government Code, maintained at a level of at least 110% of the market value of the Repurchase Agreement. There are no limits on the dollar amount that the City may invest, provided that:
• Securities used as collateral for Repurchase Agreements will be delivered to an acceptable third -party custodian.
• Repurchase Agreements are subject to a Master Repurchase Agreement between the City and the provider of the repurchase agreement. The Master Repurchase Agreement will be substantially in the form developed by the Securities Industry and Financial Markets Association (SIFMA).
• Maximum percentage of portfolio does not exceed 30%.
7 • The maximum maturity does not exceed one (1) year.

10. STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF), provided that:
• The City may invest up to the maximum amount permitted by LAIF. • LAIF's investments in instruments prohibited by or not specified in the City's policy do not exclude the investment in LAIF itself from the City's list of allowable investments, provided LAIF's reports allow the Treasurer to adequately judge the risk inherent in LAIF's portfolio.

11. MEDIUM TERM NOTES (MTNs), provided that:
• The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States.
• The securities are rated in a rating category of "AA" or its equivalent or better by at least one NRSRO.
• No more than 30% of the total portfolio may be invested in MTNs. • No more than 5% of the portfolio shall be invested with a single issuer. • The maximum maturity does not exceed five (5) years.

12. MONEY MARKET FUNDS that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940, provided that:
• Have attained the highest ranking or the highest letter and numerical rating provided by not less than two (2) NRSROs; or
• Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience managing money market mutual funds with assets under management in excess of $500 million.
• No more than 20% of the total portfolio may be invested in the shares of any one Money Market Mutual Fund.
• No more than 10% of the total portfolio may be invested in these securities.

13. PASSBOOK SAVINGS/ DEMAND DEPOSITS do not have a maximum maturity, maximum percentage of portfolio nor maximum investment in one issuer.

14. ORANGE COUNTY INVESTMENT POOL does not have a maximum maturity, maximum percentage of portfolio nor maximum investment in one issuer.

15. JOINT POWERS AUTHORITY POOLS (JPA), does not have a maximum maturity, maximum percentage of portfolio nor maximum investment in one issuer provided that:
• The pool retains an investment advisor who is registered with the SEC (or exempt from registration), has assets under management in excess of $500 million, and has at least five years' experience investing in instruments authorized by Section 53601, subdivisions (a) to (o).
8 X. PROHIBITED INVESTMENT VEHICLES AND PRACTICES
• State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. • In accordance with Government Code, Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest -only strips is prohibited. • Investment in any security that could result in a zero -interest accrual if held to maturity is prohibited. Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zero- or negative -interest accrual if held to maturity are permitted.
• The use of reverse repurchase agreements, derivatives, options, futures, zero coupon bonds, first mortgages or trust deeds, collateralized mortgage obligations, limited partnerships, real estate investment trusts (REITs), open-end mutual funds, closed-end mutual funds, mutual funds with a weighted average maturity greater than 180 days, common stock, preferred stock, commodities, precious metals, securities with a high price volatility and/or limited marketability (less than three active bidders), securities that may default on interest payments and any other speculative investment deemed inappropriate under the Prudent Investor standard.

XI. INVESTMENT POOLS
The City shall conduct a thorough investigation of any investment pool prior to making an investment, and on a continual basis thereafter. The Treasurer shall develop a questionnaire which will answer the following general questions:
• A description of eligible investment securities, and a written statement of investment policy and objectives.
• A description of interest calculations and how it is distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced, and the program audited. • A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
• A schedule for receiving statements and portfolio listings. • A statement of how/if reserves and retained earnings are utilized by the pool/fund? • A fee schedule, and when and how is it assessed.
• Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds? XII. COLLATERALIZATION
CERTIFICATES OF DEPOSIT (CDS). The City shall require any commercial bank or savings and loan association to deposit eligible securities with an agency of a depository approved by the State Banking Department to secure any uninsured portion of a Non -Negotiable Certificate of Deposit. The value of eligible securities as defined pursuant to California Government Code, Section 53651, pledged against a Certificate of Deposit shall be equal to 110% of the face value of the CD. The City Treasurer may waive the collateral requirements for deposits up to the maximum dollar amount which are covered by the 9 Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA), currently $250,000.

COLLATERALIZATION OF BANK DEPOSITS. This is the process by which a bank or financial institution pledges securities, or other deposits for the purpose of securing repayment of deposited funds. The City shall require any bank or financial institution to comply with the collateralization criteria defined in California Government Code, Section 53651.

REPURCHASE AGREEMENTS. The City requires that Repurchase Agreements be collateralized only by securities authorized in accordance with California Government Code:
• The securities which collateralize the repurchase agreement shall be priced at Market Value, including any Accrued Interest plus a margin. The Market Value of the securities that underlie a repurchase agreement shall be valued at 110% or greater of the funds borrowed against those securities. • Financial institutions shall mark the value of the collateral to market at least monthly and increase or decrease the collateral to satisfy the ratio requirement described above.
• The City shall receive monthly statements of collateral.

XIII. DELIVERY, SAFEKEEPING AND CUSTODY
DELIVERY -VERSUS -PAYMENT (DVP). All investment transactions shall be conducted on a delivery -versus -payment basis.

SAFEKEEPING AND CUSTODY. To protect against potential losses due to failure of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all cash and securities in the City's portfolio shall be held in safekeeping in the City's name by a third -party custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. All investment transactions will require a safekeeping receipt or acknowledgment generated from the trade. A monthly report will be received by the City from the custodian listing all securities held in safekeeping with current market data and other information.

The only exceptions to the foregoing shall be depository accounts and securities purchases made with: (i) local government investment pools, and (ii) time certificates of deposit since the purchased securities are not deliverable.

XIV. MAXIMUM MATURITY
To the extent possible, investments shall be matched with anticipated cash flow requirements and known future liabilities.
10 The City will not invest in securities maturing more than five (5) years from the date of trade settlement, unless the City Council has by resolution granted authority to make such an investment.

XV. DIVERSIFICATION
The City shall diversify the investments within the portfolio to avoid incurring unreasonable risks inherent in over -investing in specific instruments, individual financial institutions, or maturities. To promote diversification, no more than 5% of the portfolio may be invested in the securities of any one issuer, regardless of security type, excluding U.S. Treasuries, federal agencies, and pooled investments such as LAIF, money market funds, or local government investment pools.

XVI. REVIEW OF INVESTMENT PORTFOLIO
The Treasurer shall periodically, but no less than quarterly, review the portfolio to identify investments that do not comply with this investment policy and establish protocols for reporting major and critical incidences of noncompliance to the City Council.

XVII. PERFORMANCE EVALUATION
The investment portfolio shall be designed to attain a market -average rate of return throughout budgetary and economic cycles, taking into account the City's risk constraints, the cash flow characteristics of the portfolio, and state and local laws, ordinances or resolutions that restrict investments.

The Treasurer shall monitor and evaluate the portfolio's performance relative to the chosen market benchmark(s), which will be included in the Treasurer's quarterly report. The Treasurer shall select an appropriate, readily available index to use as a market benchmark.

The market benchmark for 2022-2023 will be the Intercontinental Exchange (ICE) Bank of America Merrill Lynch (BAML) 1-5 Year U.S. Treasury/Agency Index.

XVIII. REPORTING

QUARTERLY REPORTS
The Treasurer will prepare a quarterly investment report, which provides full disclosure of the City's investment activities. The quarterly investment report shall be so submitted within 45 days following the end of the quarter covered by the report, the report will be made available to the public and the City Council, which can be obtained from the City's website. These reports will disclose, at a minimum, the following information about the City's portfolio:

1. An asset listing showing par value, cost, and independent third -party fair market value of each security as of the date of the report, the source of the valuation, type of investment, issuer, maturity date and interest rate.
11 2. Transactions for the period.

3. A description of the funds, investments, and programs (including lending programs) managed by contracted parties (i.e., LAIF, investment pools, outside money managers and securities lending agents)

4. A one-page summary report that shows:
a. Average maturity of the portfolio and modified duration of the portfolio. b. Maturity distribution of the portfolio.
c. Percentage of the portfolio represented by each investment category. d. Average portfolio credit quality; and,
e. Time -weighted total rate of return for the portfolio for the prior one month, three months, twelve months and since inception compared to the City's market benchmark returns for the same periods.

5. A statement of compliance with investment policy, including a schedule of any transactions or holdings which do not comply with this policy or with the California Government Code, including a justification for their presence in the portfolio and a timetable for resolution.

6. A statement that the City has adequate funds to meet its cash flow requirements for the next six months.

XIX. REVIEW OF INVESTMENT POLICY
The investment policy will be reviewed and adopted at least annually, to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law and financial and economic trends.

Any recommended modifications or amendments shall be presented by Staff to the City Council for their consideration and adoption.
12 GLOSSARY OF INVESTMENT TERMS
AGENCIES. Shorthand market terminology for any obligation issued by a government-sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:

FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.

FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market.

FHLB issues discount notes and bonds.

FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called "FreddieMac" issues discount notes, bonds, and mortgage pass-through securities.

FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as "FannieMae," issues discount notes, bonds, and mortgage pass-through securities.

GNMA. The Government National Mortgage Association, known as "GinnieMae," issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.

PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.

TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.

ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

AVERAGE LIFE. In mortgage -related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.

BANKER'S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which "accepts" the obligation to pay the investor.

BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.

BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position.

CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline, the issuer will likely call its current securities and reissue them at a lower rate of interest.

CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate.

CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS is currently the only entity providing this service. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.

COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.

COLLATERALIZED BANK DEPOSIT. A bank deposit that is collateralized at least 100% (principal plus interest to maturity). The deposit is collateralized using assets set aside by the issuer such as Treasury securities or other qualified collateral to secure the deposit in excess of the limit covered by the Federal Deposit Insurance Corporation. 13 COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.

COLLATERALIZED TIME DEPOSIT. Time deposits that are collateralized at least 100% (principal plus interest to maturity). These instruments are collateralized using assets set aside by the issuer such as Treasury securities or other qualified collateral to secure the deposit in excess of the limit covered by the Federal Deposit Insurance Corporation.

COMMERCIAL PAPER. The short-term unsecured debt of corporations.

COUPON. The rate of return at which interest is paid on a bond.

CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.

DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.

DEBENTURE. A bond secured only by the general credit of the issuer.

DELIVERY vs. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser's agent.

DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components ("Stripped" coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.

DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker's acceptances, are known as discount securities. They sell at a discount from par and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.

DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.

DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a security to changes interest rates.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC). The Federal Deposit Insurance Corporation (FDIC) is an independent federal agency insuring deposits in U.S. banks and thrifts in the event of bank failures. The FDIC was created in 1933 to maintain public confidence and encourage stability in the financial system through the promotion of sound banking practices.

FEDERALLY INSURED TIME DEPOSIT. A time deposit is an interest-bearing bank deposit account that has a specified date of maturity, such as a certificate of deposit (CD). These deposits are limited to funds insured in accordance with FDIC insurance deposit limits.

LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.

LIQUIDITY. The speed and ease with which an asset can be converted to cash.

LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer's Office.

LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer's Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.

MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer 14 makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.

MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.

MARKET VALUE. The price at which a security can be traded.

MATURITY. The final date upon which the principal of a security becomes due and payable.

MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis.

MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.

MODIFIED DURATION. The percent change in price for a 100-basis point change in yields. Modified duration is the best single measure of a portfolio's or security's exposure to market risk.

MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker's acceptances) are issued and traded.

MONEY MARKET MUTUAL FUND. A mutual fund that invests exclusively in short-term securities.

Examples of investments in money market funds are certificates of deposit and U.S.

Treasury securities. Money market funds attempt to keep their net asset values at $1 per share.

MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.

MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.

MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund's prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund's prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).

A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.

NEGOTIABLE CERTIFICATE OF DEPOSIT (CD). A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state- licensed branch of a foreign bank. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor).

PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S.

Government securities market.

PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as "Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes." 15 REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller's point of view, the same transaction is a reverse repurchase agreement.

SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer's name.

SECURITIES AND EXCHANGE COMMISSION (SEC). The U.S. Securities and Exchange Commission (SEC) is an independent federal government agency responsible for protecting investors, maintaining fair and orderly functioning of securities markets, and facilitating capital formation. It was created by Congress in 1934 as the first federal regulator of securities markets. The SEC promotes full public disclosure, protects investors against fraudulent and manipulative practices in the market, and monitors corporate takeover actions in the United States.

SECURITIES AND EXCHANGE COMMISSION SEC) RULE 15c3-1. An SEC rule setting capital requirements for brokers and dealers. Under Rule 15c3-1, a broker or dealer must have sufficient liquidity in order to cover the most pressing obligations. This is defined as having a certain amount of liquidity as a percentage of the broker/dealer's total obligations. If the percentage falls below a certain point, the broker or dealer may not be allowed to take on new clients and may have restrictions placed on dealings with current client.

STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities, or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten- year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.

SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.

TOTAL RATE OF RETURN. A measure of a portfolio's performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.

U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.

TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues "cash management" bills as needed to smooth out cash flows.

TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes and pay interest semi-annually.

TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.

YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.
16 TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF FINANCE
DATE: JULY 2, 2024
Placentia City Council

AGENDA REPORT
SUBJECT: AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH HdL

COMPANIES FOR SALES TAX ANALYSIS AND AUDITING SERVICES
FISCAL
IMPACT: EXPENSE: $6,540 ANNUAL FEE PLUS ADDITIONAL FEES CONTINGENT ON RECOVERED REVENUE BUDGETED IN FY2024-25 PROPOSED BUDGET (102020-6099)
SUMMARY:

City Staff relies upon accurate, thorough sales tax collection information to estimate revenues for budgeting purposes, to assess progress in collecting sales tax revenue throughout the year and to monitor economic trends that can affect current or future budget estimates. Additionally, City Staff must be assured that sales tax received in the City is not paid to another agency in error. The specialized skills and equipment needed to undertake such analysis are beyond the scope of City Staff and specialized software is required. Therefore, it is more practical to hire consultants with the appropriate skills, training and equipment to perform sales tax analysis for the City. HdL Companies is qualified to perform such specialized analysis. The City has utilized HdL Companies sales tax consulting services for over twenty (20) years with exceptional results.

Many other local cities also use HdL Companies and have experienced similar results in recovering misallocated sales tax revenue. This action will approve an amendment to the current agreement with HdL Companies for sales tax analysis and auditing services extending the term by one year at which time the City will conduct a Request for Proposals (RFP).

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Approve Amendment No. 2 to the Professional Services Agreement with Hinderliter, de Llamas and Associates (HdL Companies) for Sales Tax Analysis and Auditing Services for a term ending June 30, 2025; and

2. Authorize the City Administrator and/or his designee to execute all the necessary documents in a form approved by the City Attorney.

1.g.

July 2, 2024

City Council Agenda
July 2, 2024

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Goal #1 to Ensure Long - Term Fiscal Sustainability but is not tied to a specific Objective.

DISCUSSION:

The California Department of Tax and Fee Administration (CDTFA) makes sales tax collection data available to local government agencies for analysis and tracking purposes, however because this data is provided in electronic format, specialized software is needed to decipher and analyze the data before meaningful reports can be created for use by Staff. Additionally, if recording errors are made by the CDTFA it can lead to allocation of sales tax credited to the wrong agency. If the errors can be identified and brought to the attention of the CDTFA, misallocated funds can be recovered and reallocated to the correct agency. HdL Companies is qualified to perform such specialized analysis. The City has utilized HdL Companies sales tax consulting services for over twenty (20) years with exceptional results. Many other local cities also use HdL Companies and have experienced similar results in recovering misallocated sales tax revenue. HdL Companies have supplied the City with budget revenue estimates with excellent accuracy over the years.

Additionally, sales tax revenue estimates are updated every quarter to ensure that the City is meeting its revenue goals during the fiscal year.

The City has received outstanding service over the years from HdL Companies and their consultants. Their excellent reputation with California cities, past record of providing an excellent service level, their knowledge of the City and its sales tax generating businesses and geographical areas and demographics as well as the low cost of this contract, City Staff is recommending a one-year extension of the current agreement and will plan on conducting a Request for Proposals (RFP) in advance of the expiration of this extension.

FISCAL IMPACT:

The annual cost for basic service is $6,540 for Fiscal Year 2024-25. HdL Companies also charge 15% of misallocated sales tax revenue or unreported revenue that is recovered because of an audit. Any additional cost incurred because of misallocated or unreported sales tax would be covered by the additional revenue received and there would be no additional fiscal impact to the City. The cost of these services is included in the FY2024-25 Adopted Budget.

Prepared by: Reviewed and approved:

Jennifer Lampman
Director of Finance
Damien -R rrula
City Administrator
Attachment:

Amendment No. 2 to Professional Services Agreement

AMENDMENT NO. 2 TO

PROFESSIONAL SERVICES AGREEMENT

PROVISION OF PROFESSIONAL SERVICES WITH HINDERLITER, DE LLAMAS

AND ASSOCIATES
This Amendment No. 2 ("Amendment") to Professional Services Agreement is made and entered into effective the 1ST day of July, 2024, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and HINDERLITER, DE LLAMAS AND ASSOCIATES a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties."
A. Recitals.
(i). CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective January 1, 2019 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii). Amendment No. 1 was approved and became effective July 1, 2023 extending the term to June 30, 2024.
(iii) The Parties now seek to amend the Agreement to extend the term from June 30, 2024 to June 30, 2025.
(iii). All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. Paragraph 4.1 of the Agreement is hereby amended to read as follows:

Term. This Agreement shall commence on the Effective Date and continue until June 30, 2025, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

3. The Agreement, all amendments together with this Amendment No. 2 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the

Agreement, as modified by this Amendment No. 2 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 2 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 2 to the Consulting Services Agreement are to be executed as of the day and year first above written.

CONSULTANT CITY OF PLACENTIA
By: By:

Robert Gray, Vice President Jeremy Yamaguchi, Mayor
ATTEST:

By:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

By:

Christian L. Bettenhausen, City Attorney

ACRD® CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

DATE (MM/DD/YYYY)
5/28/2024

PRODUCER
Woodruff Sawyer
2 Park Plaza, Suite 500
Irvine CA 92614

INSURED
Hinderliter de Llamas & Associates
HdL Software, LLC.
120 S. State College Blvd, Suite 200
Brea, CA 92821

COVERAGES
HDLCOMP-01

CONTACT
NAME: WS Certificates
PHONE
IA/C. No. Ext): 844-972-6326
E-MAIL
ADDRESS: [email protected]

INSURER(S) AFFORDING COVERAGE
INSURERA: Berkley National Insurance Company
INSURERB: Hudson Excess Insurance Company
I INSURER C :

I INSURER D :

I INSURER E :

I INSURER F :

CERTIFICATE NUMBER: 1236336650 REVISION NUMBER:

FAX
(A/C, No):

NAIC #
38911
14484

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS

LTR INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY)
A X COMMERCIAL GENERAL LIABILITY Y TCP702275411 5/26/2024 5/26/2025 EACH OCCURRENCE

CLAIMS -MADE
X
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

PRO-
JECT
X
POLICY
LOC
OTHER:

A AUTOMOBILE LIABILITY Y TCP702275411

X ANY AUTO
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY

A X UMBRELLA LIAB

EXCESS LIAB
■
■

SCHEDULED
AUTOS

NON -OWNED

AUTOS ONLY
X
OCCUR

CLAIMS -MADE
DED X RETENT ON $ NI„no

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
B E&O/ Cyber Liability
Y/N
N/A
5/26/2024 5/26/2025
TCP702275411 5/26/2024 5/26/2025
EET1416702 5/26/2024 5/26/2025

DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG

COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)

PROPERTY DAMAGE
(Per accident)

EACH OCCURRENCE

AGGREGATE

PER OTH-

STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
Per Claim/Aggregate
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Retroactive Date for Professional Liability- 2/15/2013.

Line Of Coverage: Crime
Policy # 82556901
Effective Date 5/26/2024 - 5/26/2025
Carrier: Federal Insurance Company NAIC # 20281
Crime Limit: $1,000,000
See Attached...

CERTIFICATE HOLDER CANCELLATION
City of Placentia, its elected and appointed boards,
officers, officials, agents employees and volunteers
401 E Chapman Ave
Placentia CA 92870
$ 1,000,000
$ 1,000,000
$ 15,000
$ 1,000,000
$ 2,000,000
$ 2,000,000
$ 1,000,000
$ 5,000,000
$ 5,000,000
$2,000,000

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

ACORN®
AGENCY
Woodruff Sawyer

POLICY NUMBER

CARRIER
AGENCY CUSTOMER ID: HDLCOMP-01
LOC #:

ADDITIONAL REMARKS SCHEDULE

NAIC CODE

NAMED INSURED
Hinderliter de Llamas & Associates
HdL Software, LLC.
120 S. State College Blvd, Suite 200
Brea, CA 92821
EFFECTIVE DATE:

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE

City of Placentia, its elected and appointed boards, officers, officials, agents employees and volunteers are included as additional insured as respects General Liability and Automobile Liability to the extent provided in the attached forms. Notice of Cancellation applies with respects General Liability to the extent provided in the attached form.

ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

POLICY NUMBER: TCP702275411 COMMERCIAL GENERAL LIABILITY CG 02 24 10 93
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

EARLIER NOTICE OF CANCELLATION

PROVIDED BY US
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

LIQUOR LIABILITY COVERAGE PART

POLLUTION LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Number of Days' Notice 30
(If no entry appears above, information required to complete this Schedule will be shown in the Declarations as applicable to this endorsement.)
For any statutorily permitted reason other than nonpayment of premium, the number of days required for notice of cancellation, as provided in paragraph 2. of either the CANCELLATION Common Policy Condition or as amended by an applicable state cancellation endorsement, is increased to the number of days shown in the Schedule above.

City of Placentia, its elected and appointed boards, officers, officials, agents employees and volunteers 401 E Chapman Ave
Placentia
CG 02 24 10 93
CA 92870
Copyright, Insurance Services Office, Inc., 1992 Page 1 of 1 ❑

POLICY NUMBER: TCP702275411 COMMERCIAL GENERAL LIABILITY CG 20 26 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - DESIGNATED

PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s):

City of Placentia, its elected and appointed boards, officers, officials, agents employees and volunteers 401 E Chapman Ave
Placentia
CA 92870
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by your acts or
omissions or the acts or omissions of those acting
on your behalf:

1. In the performance of your ongoing operations;
or

2. In connection with your premises owned by or
rented to you.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

CG 20 26 12 19
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable limits of
insurance;
whichever is less.

This endorsement shall not increase the
applicable limits of insurance.
© Insurance Services Office, Inc., 2018 Page 1 of 1

POLICY NUMBER: TCP702275411 COMMERCIAL AUTO
CA20481013
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DESIGNATED INSURED FOR

COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured:

Endorsement Effective Date:

SCHEDULE
Name Of Person(s) Or Organization(s): City of Placentia, its elected and appointed boards, officers, officials, agents employees and volunteers 401 E Chapman Ave Placentia CA
92870
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured
provision contained in Paragraph A.1. of Section II —
Covered Autos Liability Coverage in the Business
Auto and Motor Carrier Coverage Forms and
Paragraph D.2. of Section I — Covered Autos
Coverages of the Auto Dealers Coverage Form.

CA 20 48 10 13
© Insurance Services Office, Inc., 2011 Page 1 of 1

ACORa CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 06/26/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Marsh Affinity
a division of Marsh USA LLC.

PO BOX 14404
Des Moines, IA 50306-9686

INSURED
ADP TotalSource DE IV, Inc.
5800 Windward Parkway
Alpharetta, GA 30005
UC/F:

Hinderliter de Llamas & Associates
120 S State College Blvd Suite 200
Brea, CA 92821

COVERAGES

CONTACT
NAME:

PHONE
(A/C, No, Ext):

E-MAIL
ADDRESS:

INSURER A :

INSURER B:

INSURER C:

INSURER D:

INSURER E:

INSURER F:

Marsh Affinity
800-743-8130
[email protected]

INSURER(S)AFFORDING COVERAGE
AIU Insurance Company
FAX
(A/C, No):

CERTIFICATE NUMBER: REVISION NUMBER:

NAIC #
19399

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICI ES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAI J CLAIMS.

INSR TYPE OF INSURANCE ADDLSUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS

LTR INSD WVD (MM/DD/YYW) (MM/DD/YYW)

COMMERCIAL GENERAL LIABILITY

CLAIMS -MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

RO

POLICY JECT LOC
OTHER:

AUTOMOBILE LIABILITY

ANY AUTO

OWNED SCHEDULED

AUTOS ONLY AUTOS

HIRED NON -OWNED

AUTOS ONLY AUTOS ONLY

UMBRELLA LIAB

EXCESS LIAB
DED I RETENTION $

WORKERS COMPENSATION

AND EMPLOYERS' LIAB LITY

ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
A(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
OCCUR

CLAIMS -MADE
Y/N
N/A x
WC 088412194 CA
07/01/2024 07/01/2025

EACH OCCURRENCE

DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)
(PERSONAL & ADV INJURY

IGENERALAGGREGATE

PRODUCTS - COMP/OP AGG

COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)

PROPERTY DAMAGE
(Per accident)

EACH OCCURRENCE
(AGGREGATE
X'PER

STATUTE ' ' EERH
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
DES 5RIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACAD 101, Additional Remarks Schedule, may be attached if more space is required) All worksite employees working for Hinderliter de Llamas & Associates paid under ADP TOTALSOURCE, INC.'s payroll, are covered under the above stated policy. WAIVER OF SUBROGATION IN FAVOR OF City of Placentia, its elected and appointed boards, officers, officials, agents employees and volunteers AS RESPECTS OF JOB PERFORMED BY Hinderliter de Llamas & Associates AS REQUIRED BY WRITTEN CONTRACT.

CERTIFICATE HOLDER CANCELLATION
City of Placentia, its elected and appointed boards, officers, officials, agents employees and volunteers
401 E Chapman Ave
Placentia, CA 92870
ACORD 25 (2016/03)
$ 2,000,000
$ 2,000,000
$ 2,000,000

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPOWION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 43 03 06
(Ed. 4-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be _% of the California workers' compensation premium otherwise due on such remuneration.

Schedule
WAIVER OF SUBROGA11ON IN FAVOR OF City of Placentia, its elected and appointed boards, officers, officials, agents employees and volunteers AS RESPECTS OF JOB PERFORMED BY Hinderliter de Llamas & Associates AS REQUIRED BY WRITTEN CONTRACT.

Person or Organization
City of Placentia, its elected and appointed boards, officers, officials, agents employees and volunteers
401 E Chapman Ave
Placentia, CA 92870
Job Description
Notes:

1. This endorsement may be used to waive the company's right of subrogation against named third parties who may be responsible for an injury.

2. The sentence in ( ) is optional with the company. It limits the endorsement to apply to specific jobs of the insured, and only to the extent that the insured is required to obtain this waiver.

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 07/01/2024 Policy No. WC 088412194 CA Endorsement No.

Insured Insurance Company AIU Insurance Company
ADP TotalSource DE IV, Inc.
5800 Windward Parkway
Alpharetta, GA 30005
L/C/F:

Hinderliter de Llamas & Associates
120 S State College Blvd Suite 200
Brea, CA 92821
Countersigned by
ta:2
©1998 by the Workers' Compensation Insurance Rating Bureau of California. All rights reserved.

From the WCIRB's California Workers' Compensation Insurance Forms Manual ©2001.

Placentia Cit Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: JULY 2, 2024

AGENDA REPORT
SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY SUSPENSION OF

REGULATORY ORDINANCE PERTAINING TO THE OPERATION OF THE

PLACENTIA ROTARY CLUB COWABUNGA FUNDRAISER EVENT ON
SATURDAY, SEPTEMBER 7, 2024, AT KRAEMER MEMORIAL PARK
FISCAL
IMPACT: $4,225 (Staff Costs)
SUMMARY:

Traditionally, the Placentia Rotary Club (Rotary) has held their annual Cowabunga Fundraiser event at Kraemer Memorial Park. The Cowabunga Fundraiser has been very successful when hosted at Kraemer Memorial Park due to the excellent working relationship between the City of Placentia and the Rotary.

This year, Rotary is requesting to partner with the City once again to plan and implement the Cowabunga Fundraiser event to be held on Saturday, September 7, 2024, from 2:00 p.m. to 9:00 p.m. at Kraemer Memorial Park, located at 201 N. Bradford Ave.

The Event will encompass a large portion of the open park space and include food areas, a beer and wine garden, vendor booths, a car show, and a live band performance. The sale and consumption of alcohol on public property and the use of amplified sound requires the temporary suspension of certain City regulatory ordinances.

This item requests the adoption of a resolution temporarily suspending certain regulatory ordinances of the Placentia Municipal Code to allow for music and alcohol to be permitted at the Cowabunga Fundraiser event in collaboration with the Rotary located at Kraemer Memorial Park from 2:00 p.m. to 9:00 p.m. on Saturday, September 7, 2024. Staff supports hosting Cowabunga at Kraemer Memorial Park and recommends approval of the event. Furthermore, the event will follow guidelines as recommended by the Health Department and State Department of Alcohol and Beverages Control (ABC) for the consumption of food and beverages.

1.h.

July 2, 2024

City Council Agenda
July 2, 2024

RECOMMENDATION:

It is recommended that the City Council take the following action:

1. Approve a facility rental/use agreement with the Placentia Rotary Club to host the annual Cowabunga fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and

2. Adopt Resolution No. R-2024-37, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and 23.76.050 of the Placentia Municipal Code for the operation of the Cowabunga fundraiser event on Saturday, September 7, 2024, from 2:00 p.m. to 9:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Avenue; and b) granting authority to the City Administrator or his/her designee to authorize the temporary suspension of the regulatory ordinance Section 10.28.010 and Section 23.76.050 of the Placentia Municipal Code for the operation of the Placentia Rotary Club Cowabunga Fundraiser Event held annually in September for the next five (5) years through 2029; and

3. Consider approving the Staff's recommendation to only waive facility use/rental fees for the use of Kraemer Memorial Park and not Staff costs or the damage deposit associated with the operation of the event.

STRATEGIC PLAN STATEMENT:

There is no specific strategic planning goal or objective associated with this agenda item.

DISCUSSION:

The Placentia Rotary Club (Rotary) has held their Cowabunga event at Kraemer Memorial Park for many years and is again requesting to hold the event in collaboration with the City on Saturday, September 7, 2024. The goal of the Cowabunga event is to raise funds for community activities and programs in Placentia.

The event will take place between the hours of 2:00 p.m. and 9:00 p.m. The fundraising portion of the event will include food and a beer and wine garden. Proposed alcohol sales will be conducted during the event and will require proof of valid identification. It is expected that the event will draw up to one thousand (1000) participants.

All proceeds from the event will go towards supporting community programs and events in Placentia. Traditionally, the City has supported various community organizations by co -sponsoring community events that benefit local non -profits or enhance the quality of life in Placentia. Typically, the City provides Community Services personnel and or Public Works personnel to assist at the event by overseeing the maintenance of the facility, park, and restrooms throughout the event. Additionally, the Fire Life and Safety Department has supported similar events by providing review and approval of the proposed event logistical layout and setup. Similar events have the potential to generate revenue for the City, depending on the level of

City Council Agenda
July 2, 2024

co-sponsorship provided. In this case, Rotary would retain 100% of the proceeds to be distributed to future community programs and events in Placentia.

Should the City Council approve the event, the City will not retain revenue from the event and will provide assistance from the Community Services Department, Fire and Life Safety Department, and the Police Department for the implementation of the event.

The attached resolution suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol on public property and to the use of amplified music which may exceed the noise standards during the Cowabunga Fundraiser event. The Rotary shall agree to follow all City guidelines, obtain all necessary permits, and follow associated regulations from the State Department of Alcohol Beverage Control (ABC) and Orange County Health Department (00 Health) for the consumption of food and beverages. City staff supports the implementation of the Cowabunga Fundraiser event as an opportunity to provide families an opportunity to enjoy a community event and further enhance the quality of life in the city.

FISCAL IMPACT:

Per the City's Facilities Use Policy (Policy No. 815), the Director of Community Services maintains the discretion to waive facility use deposit fees for the benefit of the community programs and events but cannot waive staff costs or facility use fees. As identified by Rotary, all proceeds from the Cowabunga Fundraiser event will support further enhancing the quality of life of the Placentia community.

A breakdown of the fees for the event is identified in Attachment 3 and includes Staff costs and facility use fees associated with the implementation of the event. Total fees amount to $8,039. Of these total fees, $4,225 is associated with Staff costs for the event. The Rotary requests a 100% fee waiver. Given the benefit of this community event, Staff supports the proposed event and recommends that the City Council consider the approval of a fee waiver for the facility use fees as requested by the Rotary. Due to the size of the event, Staff recommends that the City Council not waive the Staff costs associated with the operation of the event or the damage deposit for use of the park. The City Council maintains the discretion to approve a full or partial fee waiver.

A special event and facility rental/use permit between the City and the Rotary will be required for the implementation of the event. Details of the permit will include the requirement for the Rotary to name the City as additionally insured for use of Kraemer Memorial Park, provide their staff and volunteers for the event, and rent all necessary equipment for the event at their own expense.

Prepared by:

Reviewed and approved by:
cj,\
Veronica Ortiz Karen Crocker `
Deputy Director o •m, unity Services Director of Community Services

City Council Agenda
July 2, 2024

Reviewed and approved by:
f
Damien R. Arrula
City Administrator
Attachments:

1. Resolution R-2024-37

2. Placentia Rotary Club Letter requesting event approval

3. Staff and Facility Use Fees

RESOLUTION NO. R-2024-37

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA AUTHORIZING THE TEMPORARY

SUSPENSION OF REGULATORY ORDINANCE SECTIONS

23.76.050 AND 10.28.010 OF THE PLACENTIA MUNICIPAL

CODE FOR THE OPERATION OF THE COWABUNGA
FUNDRAISER EVENT ON SEPTEMBER 7th AT KRAEMER
MEMORIAL PARK, 201 N. BRADFORD AVE.

A. Recitals.
(i) The City of Placentia adopted Ordinance No. 0-2008-10 which amended Title 1 of the Placentia Municipal Code by adding Chapter 1.14 allowing the City Council the discretion to temporarily suspend specific Ordinances during special events when it has been determined that the public welfare and interest will be served by such suspension.
(ii) The City Council finds that certain events of broad public interest may benefit the City and the City's economy by attracting large numbers of visitors, by generating favorable publicity, and by enhancing a marketable image for the City.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The City temporarily suspends Placentia Municipal Code Section

23.76.050 relative to use of amplified music which may exceed the noise standards during the Cowabunga Fundraiser event at Kraemer Memorial Park on September 7th from 2:00 p.m. to 9:00 p.m., 201 N. Bradford Ave.

3. The City temporarily suspends Placentia Municipal Code Section

10.28.010 relative to the controlled use of alcohol in a public place during the Cowabunga Fundraiser event at Kraemer Memorial Park, 201 N. Bradford on September 7th from 2:00 p.m. to 9:00 p.m.

4. The specified sections of the Placentia Municipal Code (Sections

23.76.050 and 10.28.010) shall remain in full force and effect throughout the remainder of the City.

5. This Resolution shall take effect from and after its date of adoption.

RESOLUTION NO. R-2024-37