Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Jennifer Lampman
City Administrator
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
February 17, 2026
Council Chambers
401 E Chapman Ave.
Placentia, CA 92870
CHAD P. WANKE
Mayor
District 4
JEREMY B. YAMAGUCHI
Mayor Pro Tem
District 3
THOMAS HUMMER
Councilmember
District 1
KEVIN KIRWIN
Councilmember
District 2
WARD L. SMITH
Christian L. Bettenhausen Phone: (714) 993-8117 Councilmember City Attorney District 5
Email: [email protected]
www.placentia.org
Mission Statement
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.
Vision Statement
The City of Placentia is dedicated to fostering transparency, integrity, and responsiveness through innovative and ethical leadership, ensuring the delivery of high-quality services in a fair and equitable manner. We also strive for financial sustainability, supporting safe, welcoming neighborhoods, well -kept streets, parks, and public spaces while maintaining the small-town charm that defines our community.
Aaenda Materials
Copies of all agenda materials are available online at www.placentia.org and at the City Clerk's Office. For questions regarding any agenda item, please contact the City Clerk's Office at (714) 993-8231 or email cityclerk©placentia.org. In compliance with California Government Code § 54957.5, any materials submitted to the majority of the Council/ Board Members after distribution of this agenda that are non-exempt public records will be made available for public inspection at the City Clerk's Office during normal business hours.
Public Participation
The public can observe the meeting via livestream on the City's website at www.placentia.org/pctv , on live on cable television on AT&T Universe (Channel 99), Spectrum (Channel 3), or in person in the Council Chamber.
Procedures for Addressing the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the"Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council/Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231 or email cityclerk©placentia.org. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility. (28 CFR 35.102.35.104 ADA Title II) Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.
1 PLACENTIA CITY COUNCIL REGULAR
MEETING AGENDA - CLOSED SESSION
February 17, 2026
6:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Council Member/ Board Member Hummer
Council Member/ Board Member Kirwin
Council Member/ Board Member Smith
Mayor Pro Tem/ Board Vice Chair Yamaguchi
Mayor/ Board Chair Wanke
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
CLOSED SESSION PROCEEDINGS:
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to Government Code § 54956.8
+/- 1,000 square foot property located east of the 57 Orange Freeway, South of Orangethorpe Avenue and North of
Nebraska Avenue, in the C-1 District
None assigned
Jennifer Lampman, City Administrator
118 Orangethorpe, LLC
Price and Terms of Payment
Property Address:
APN:
Agency Negotiator:
Negotiating Parties:
Under Negotiation:
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting. 2 PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA
February 17, 2026
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Council Member/ Board Member Hummer
Council Member/ Board Member Kirwin
Council Member/ Board Member Smith
Mayor Pro Tem/ Board Vice Chair Yamaguchi
Mayor/ Board Chair Wanke
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Fire Chief Jason Dobine
PRESENTATIONS: None
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a through 1.k):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND
RESOLUTIONS
Recommended Action: It is recommended that the City Council:
Approve.
1.b APPROVAL OF MINUTES
Recommended Action: It is recommended that the City Council:
Approve minutes of the City Council/Successor Agency/ICDA/PPFA Regular Meetings held on May 6, 2025; May 20, 2025; and February 3, 2026.
1.c REGISTERS FOR FEBRUARY 17, 2026
3 Fiscal Impact:
Check Registers $ 1,812,693.59
Electronic Disbursement Registers $3,325,978.75
Recommended Action: It is recommended that the City Council:
Receive and file.
1.d ACCEPTANCE OF RESIGNATION FROM THE PLACENTIA VETERANS
ADVISORY COMMITTEE
Fiscal Impact:
None.
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Meredith Castillo effective February 2, 2026, from the Veterans Advisory Committee; and
2. Update the City's Master Commission/Committee Vacancy List to include the vacancy on the Veterans Advisory Committee and solicit applications.
1.e RESOLUTION AUTHORIZING PERSONS HOLDING CERTAIN DESIGNATED
POSITIONS TO EXECUTE URBAN AREA SECURITY INITIATIVE GRANT
DOCUMENTS FOR AND ON BEHALF OF THE CITY OF PLACENTIA
Fiscal Impact:
None
Recommended Action: It is recommended that the City Council:
1. Review and adopt Resolution No. R-2026-07, a Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute Urban Area Security Initiative (UASI) Grant documents for and on behalf of the City of Placentia; and
2. Authorize the City Administrator and designated persons within the Placentia Police Department to oversee and administer the projects associated with the Anaheim/Santa Ana UASI training and funding on behalf of the City.
1.f A RESOLUTION AUTHORIZING PERSONS HOLDING CERTAIN DESIGNATED
POSITIONS TO EXECUTE WHALE TALE GRANT FUNDS DOCUMENTS FROM
THE CALIFORNIA COASTAL COMMISSION FOR AND ON BEHALF OF THE
CITY OF PLACENTIA
Fiscal Impact:
None
Recommended Action: It is recommended that the City Council:
1. Review and adopt Resolution No. R-2026-08, a Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute the Whale Tale Grant Funds Documents from the California Coastal Commission for and on behalf of the City of Placentia; and
2. Authorize the City Administrator and designated persons within the Placentia 4 Community Services Department to oversee and administer the projects associated with the California Coastal Commission funding on behalf of the City.
1.g RESOLUTION RELATED TO A FRANCHISE WITH CRIMSON CALIFORNIA PIPELINE, L.P. FOR THE OPERATION AND MAINTENANCE OF VARIOUS
PIPELINE LOCATIONS IN THE CITY
Fiscal Impact:
There is no fiscal impact associated with the recommended action.
Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2026-09, a Resolution of the City Council of the City of Placentia, California, declaring its intention to grant a pipeline franchise to Crimson California Pipeline L.P., a California Limited Partnership, and setting the time when protests may be heard by the legislative body to the proposed franchise and directing the City Clerk to give notice thereof.
1.h RESOLUTION AMENDING THE CITY OF PLACENTIA CONFLICT OF INTEREST CODE
Fiscal Impact:
None.
Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2026-11, A Resolution of the City Council of the City of Placentia, California, Adopting an Amended Conflict of Interest Code of the City of Placentia, and Repealing Resolution No. R-2022-63.
1.i AMENDMENT NO. 1 TO THE REIMBURSEMENT AGREEMENT WITH THE
YORBA LINDA WATER DISTRICT
Fiscal Impact:
There is no immediate fiscal impact associated with the recommended actions.
Reimbursement amounts will vary by project.
Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 1 to the Reimbursement Agreement with the Yorba Linda Water District which will extend the term by a period of three (3) years for a total six (6) year agreement term, to expire on November 22, 2028; and
2. Authorize the City Administrator, and/or her designee, to execute all necessary documents, in a form approved by the City Attorney.
1.j AGREEMENT WITH TABLET COMMAND, INC. FOR MOBILE INCIDENT
COMMAND AND RESPONSE SOFTWARE SYSTEM
Fiscal Impact:
Expense: $46,500.00
Budget: $46,500.00 Fire Impact Fees
Recommended Action: It is recommended that the City Council:
5 1. Approve a Purchase Order with Tablet Command, Inc. for the Fiscal Year 2025-2026 implementation and subscription for $46,500.00; and
2. Authorize the City Administrator, and/or her designee, to execute all necessary documents, in a form approved by the City Attorney.
1.k RESOLUTION TO AMEND THE 2025-26 POSITION ALLOCATION PLAN AND
AMEND THE MASTER SALARY TABLE ESTABLISHING AND REVISING
VARIOUS CLASSIFICATIONS AND SALARY RANGES
Fiscal Impact:
• Reclassification of one (1) Equipment Mechanic to one (1) Equipment Mechanic II in the Public Works Department. The impact of the reclassification is approximately $3,771 for a full fiscal year.
• Amend the Salary for GIS Technician in the Development Services Department. The impact of the salary amendment is approximately $10,036 for a full fiscal year.
The net effect of the action is an increase of $13,806.96 for a full fiscal year. There is no anticipated impact to the current fiscal year's budget due to salary savings generated during recruitments.
Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2026-12, a Resolution of the City Council of the City of Placentia, California, Amending the Position Allocation Plan and Master Salary Ranges for Fiscal Year 2025-26.
2. PUBLIC HEARINGS (Items 2.a through 2.b):
2.a INTRODUCTION AND FIRST READING OF ORDINANCE NO. 0-2026-01, AMENDING CHAPTER 23.73 OF THE PLACENTIA MUNICIPAL CODE
RELATING TO ACCESSORY DWELLING UNITS (ADUS) AND JUNIOR
ACCESSORY DWELLING UNITS (JADUS) IN ACCORDANCE WITH STATE LAW (ZONING CODE AMENDMENT NO. ZCA 2026-01)
Fiscal Impact:
None.
Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing concerning Zoning Code Amendment No. 2026-01 and Ordinance No. 0-2026-01; and
2. Receive the Staff Report, consider all Public Testimony, ask any questions of Staff; and
3. Close the Public Hearing; and
4. Find that adoption of Zoning Code Amendment No. 2026-01 is exempt from CEQA pursuant to CEQA Guidelines Section 15282(h) and is categorically exempt under the common sense exemption of CEQA Guidelines section 15061(b)(3); and
5. Waive full reading, by title only, and introduce for first reading, Ordinance No. 0-2026-01, an Ordinance of the City Council of the City of Placentia, California, amending Chapter 23.73 of the Placentia Municipal Code relating to Accessory Dwelling Units and Junior Accessory Dwelling Units in accordance with State 6 law.
2.b INTRODUCTION AND FIRST READING OF ORDINANCE NO. 0-2026-02, AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLACENTIA, CALIFORNIA, AMENDING SECTION 22.80.021 OF CHAPTER 22.80 OF THE
PLACENTIA MUNICIPAL CODE RELATING TO URBAN LOT SPLITS AND SECTION 23.13.010 OF CHAPTER 23.13 OF THE PLACENTIA MUNICIPAL
CODE RELATING TO TWO -UNIT HOUSING DEVELOPMENTS IN ACCORDANCE WITH STATE LAW (ZONING CODE AMENDMENT NO. ZCA 2026-02)
Fiscal Impact:
None.
Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing concerning Zoning Code Amendment No. 2026-02 and Ordinance No. 0-2026-02; and
2. Receive the Staff Report, consider all Public Testimony, ask any questions of Staff; and
3. Close the Public Hearing; and
4. Find that adoption of Zoning Code Amendment No. 2026-02 is not a "project" pursuant to the California Environmental Quality Act and therefore, the proposed Ordinance is not subject to CEQA review; and
5. Waive full reading, by title only, and introduce for first reading, Ordinance No. 0-2026-02, an Ordinance of the City Council of the City of Placentia, California, amending Section 22.80.021 of Chapter 22.80 of the Placentia Municipal Code relating to Urban Lot Splits and Section 23.13.010 of Chapter 23.13 of the Placentia Municipal Code relating to Two -Unit Housing Developments in accordance with State law.
3. REGULAR AGENDA:
3.a FISCAL YEAR 2025-26 MID -YEAR BUDGET REPORT
Fiscal Impact:
Fund Revenues Appropriations
(included transfers -in) (including Capital & Transfers -Out) General Fund 1,460,811 2,054,667
Special Revenue 400,000 1,490,685
Capital Projects
Enterprise Funds -
Internal Service (1,382,037) (1,379,037)
Fund
Total 478,774 2,166,315
Based upon preliminary FY 2025-26 projections, which reflect a net increase in revenues of $478,774 and net increases in expenses of $2,166,315.
It is anticipated that the General Fund balance, inclusive of the Measure U and General Fund reserves, Unassigned Fund Balance and Nonspendable monies will 7 be $9,400,198 at June 30, 2026.
Recommended Action: It is recommended that the City Council:
Approve the Mid -Year Budget Report and adopt Resolution No. R-2026-10, A Resolution Of The City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2025-26 in compliance with City Charter of the City of Placentia Section 1206 pertaining to appropriations for actual expenditures.
CITY COUNCIL MEMBERS REQUESTS:
Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT: Adjourn in Memory of John Bushman, Former Historical Committee Member
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to the next regular City Council meeting on Tuesday, March 3, 2026, at 7:00 p.m.
CERTIFICATION OF POSTING
I, Brooke Lovell, Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the February 17, 2026, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on February 12, 2026.
Brooke Lovell
Deputy City Clerk
8 3;itEgA.A
Agenda Item No: 1.b
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Brooke Lovell
From: City Clerk
Subject:
APPROVAL OF MINUTES
Recommendation:
Recommended Action: It is recommended that the City Council:
Approve minutes of the City Council/Successor Agency/ICDA/PPFA Regular Meetings held on May 6, 2025; May 20, 2025; and February 3, 2026.
Attachments
05.06.25 CC Regular Minutes.pdf
05.20.25 CC Regular Minutes.pdf
02.03.26 CC Regular Minutes.pdf
9 Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
May 6, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING — 4:30 PM CALL TO ORDER: Mayor Kirwin called the meeting to order at 4:30 p.m.
ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin ABSENT: None
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section § 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives:
Employee Organizations:
Thomas Hatch, Interim City Administrator
Alice Burnett, Director of Human Resources
Placentia City Employees Association (PCEA)
Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees
2. Pursuant to Government Code Section § 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION: (1 case)
3. Pursuant to Government Code Section § 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION:
City of Placentia vs. Onward Engineering; Case No. 30- 2018-01040701
4. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR:
Property: 480 S. Placentia Avenue
APN: 339-443-03
Agency Negotiator:
Negotiating Parties:
Under Negotiation:
Thomas Hatch, Interim City Administrator
Galaxy Oil Company
Price and Terms of Payment
5. Pursuant to Government Code Section § 54957(b)(1)
PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT:
Title: City Administrator
6. Pursuant to Government Code Section § 54957(b)(1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025
10
Title: Interim City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.
ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre- Seely
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Rilyn Gapik
PRESENTATIONS:
A. PROCLAMATION OF MAY 20, 2025, AS RED SNEAKER DAY FOR FOOD ALLERGY AWARENESS Presenters: Mayor Kirwin and City Council
Recipients: Emman Melin, Red Sneaker Ambassador
Mayor Kirwin presented a proclamation to Emman Melin, proclaiming May 20, 2025, as Red Sneaker Day for Food Allergy Awareness.
B. PROCLAMATION OF WATER SAFETY MONTH
Presenters: Mayor Kirwin and City Council
Recipients: Community Services Department
Mayor Kirwin announced this presentation was moved to the next City Council meeting on May 20, 2025.
C. RECOGNITION OF CITIZENS ACADEMY GRADUATES
Presenters: Mayor Kirwin and City Council
Recipients: Citizen Academy Graduates
Mayor Kirwin presented plaques to the Citizen Academy graduates.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated the City Council took no reportable action.
CITY ADMINISTRATOR REPORT:
Interim City Administrator Hatch introduced two new City employees, Fire and Life Safety Administrative Assistant Savannah Martinez and Public Works Associate Engineer Shelley Kennett.
ORAL COMMUNICATIONS:
John Beltran requested updates on capital improvement projects, street repairs, and ADA curb installations near schools.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025
11
Jack Harrison requested the City to enforce Senate Bill 326 compliance and inspect unsafe balconies at Cinnamon Tree HOA.
Rosalina Davis supported moving forward with the EIFD project to revitalize Old Town and thanked City departments for their efforts.
John Stanton supported for the EIFD project and emphasized its importance for Old Town business investment and beautification.
Linda Lucio thanked the City for hosting the Citizens Academy and encouraged residents to participate.
Kenny Binnings praised first responders and requested completion of the EIFD streetscape project to support business growth.
Jim Caropoulos addressed questions on the fleet fueling program, reaffirmed commitments, and highlighted emergency fuel availability.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Mayor Kirwin thanked Interim City Administrator Tom Hatch for his exceptional service, stated his last day would be May 8, 2025, and announced Director of Finance Jennifer Lampman will serve as Acting City Administrator.
Councilmember Smith thanked Interim City Administrator Tom Hatch for his leadership. He reported his attendance at the joint -use meeting with the Library District, Orange County Council of Governments (OCCOG) Board meeting, Southern California Association of Government (SCAG) General Assembly, and Love Placentia Serve Day. He announced participation in the Youth Pledge of Allegiance program for more information contact the Community Services Department at (714) 993-8232 or email [email protected].
Councilmember Hummer thanked Interim City Administrator Tom Hatch for his guidance. He announced the City's Volunteen program for youth ages 13-16, for more information contact the Community Services Department at (714) 993-8232 or email [email protected]. He reported his attendance at the Heritage Committee meeting and mentioned the Committee is working on the City's CentennialYear celebration.
Councilmember Yamaguchi commented on the fiber Internet construction project, noting concerns about trench repairs and emphasizing that the issue has been escalated to the Council and City Management for resolution.
He suggested exploring an Al policy for the City following his work on a Statewide Steering Committee and noted other agencies have adopted minimum standards. He thanked Staff for raising awareness of the Red Shoe Program and highlighted its importance for those with severe food allergies. He congratulated participants in the City's CERT Training program and commented on the receivership process, emphasizing legal compliance and appropriate use to address blight. He announced the Best of Placentia nominations open March 18, 2025, voting will close on April 25, 2025, and winners will be announced May 9, 2025, at bestofplacentia.com. He thanked Interim City Administrator Tom Hatch for his service and positive contributions to the City.
Mayor Pro Tem Wanke thanked Interim City Administrator Tom Hatch his service as Interim City Administrator, and mentioned his professionalism, honesty, and guidance in helping the City during a critical time. He reported attending the Orange County Mosquito and Vector Control District Board meeting and Budget Workshop, reporting approval of a balanced budget and the purchase of right-hand drive jeeps for operations. He shared that tick collections are up 300% compared to last year and advised residents to check for ticks when outdoors due to extended tick season and potential Lyme disease risk. He attended a productive meeting with Orange County Supervisor Doug Chaffee regarding City projects and funding opportunities. He hosted three (3), third-grade classes from Melrose Elementary for a City Hall tour and expressed enjoyment in engaging with students. He also represented the City at a tree planting ceremony at Bradford Park honoring members of the Daughters of the American Revolution and commended Staff for organizing the event. He announced he would be leaving that evening's City Council meeting early.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025
12
1. CONSENT CALENDAR (Items 1.a through 1.h):
Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.
1.a
1.b
CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve
(Approved 5-0, as recommended)
CITY FISCAL YEAR 2024-25 REGISTERS FOR MAY 6, 2025
Check Register
Fiscal Impact: $ 1,752,567.62
Electronic Disbursement Register
Fiscal Impact: $ 1,523,359.04
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 5-0, as recommended)
1.c MINUTES CITY COUNCIL/SUCCESSOR/ICDA/PPFA REGULAR MEETINGS OF OCTOBER 15, 2024, AND NOVEMBER 5, 2024
Recommended Action: It is recommended that the City Council:
Approve.
(Approved 5-0, as recommended)
1.d AWARD OF CONTRACT TO COLTS LANDSCAPE, INC., FOR CITYWIDE VINE TRIMMING SERVICES Fiscal Impact:
Expense: $87,046 Five -Year Contract Total
Budget: $96,920 Budgeted FY 2025-26 Operating Budget (103655-6115) Recommended Action: It is recommended that the City Council:
1. Award a five-year Public Works Agreement to Colts Landscape, Inc., for citywide vine trimming services in an amount not -to -exceed $87,046; and
2. Authorize the Interim City Administrator to approve contract change orders up to 20% or $17,409.20 of the contract not -to -exceed amount; and
3. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.e AGREEMENT WITH POWERPLUS FOR TEMPORARY ELECTRICAL POWER AT PLACENTIA PUBLIC
SAFETY CENTER
Fiscal Impact:
Expense: $100,000 Service Cost
$ 10.000 Contingency Cost
$110,000 Total Cost
Available Budget: $487,669.07 (105213-6840)
Recommended Action: It is recommended that the City Council:
1. Approve a Public Works Agreement with S.R. Bray, LLC (dba PowerPlus) for the Public Safety Center Project in the amount of $100,000; and
2. Authorize the Interim City Administrator to approve up to ten percent (10%) contingency of the contract amount, or $10,000, for a total contract not -to -exceed amount of $110,000; and
3. Authorize the Interim City Administrator to approve all agreements in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025
13
1.f
SECOND AMENDMENT TO THE WASTE DISPOSAL AGREEMENT WITH THE COUNTY OF ORANGE Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Approve the Second Amendment to the Waste Disposal Agreement with the County of Orange extending the agreement by one year and increasing the disposal fee 2.6% through June 30, 2026; and
2. Authorize the Interim CityAdministrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.g SECOND READING AND ADOPTION OF ORDINANCE NO. 0-2025-03, APPROVING THE MUNICIPAL
CODE AMENDMENT TO ESTABLISH A COMPREHENSIVE REGULATORY FRAMEWORK FOR CITY
SPECIAL EVENTS ON PUBLIC PROPERTY
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
Waive full reading, by title only, and adopt Ordinance No. 0-2025-03, An Ordinance of the City Council of the City of Placentia, California, amending Title 1 (general provisions), Chapter 14 (temporary suspension of regulatory ordinances) amending Section 10.28.010 (drinking in public) of Chapter 10.18 (intoxication) of Title 10 (peace, morals and safety), repealing Chapter 13.60 (parades - assemblages) of Title 13 (vehicles & traffic) and amending Title 14 (public property) with the addition of Chapter 14.18 (special events permit), to establish a comprehensive regulatory framework for city special events on public property.
(Approved 5-0, as recommended)
1 h RETIREMENT AND OWNERSHIP TRANSFER OF POLICE SERVICE DOG Fiscal Impact:
Expense: $0.00
Offsetting Revenue: $1.00
Recommended Action: It is recommended that the City Council:
1. Approve the "Release and Waiver of Liability and Indemnity Agreement" authorizing the transfer of ownership of retired Police Service Dog "Champ" to Officer Zachary King; and
2. Authorize the Interim City Administrator, or his designee, to execute an agreement with Police Officer Zachary King to purchase Police Service Dog "Champ" in the amount of one dollar ($1.00).
In a form approved by the City Attorney.
(Approved 5-0, as recommended)
2. PUBLIC HEARING:
2.a PUBLIC HEARING REGARDING THE ANNEXATION OF TERRITORY TO EXISTING COMMUNITY FACILITIES DISTRICT NO. 2024-1 (OLD TOWN MAINTENANCE SERVICES) AND AUTHORIZE SPECIAL TAX ANNEXATION NO. 1 FOR 201 S. BRADFORD AVENUE, APN 339-365-23 Fiscal Impact:
Projected Annual Revenue: $427.52 (CFD for Old Town Maintenance Services) Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing concerning the annexation of 201 S. Bradford Avenue; and
2. Receive the Staff Report, consider all public testimony, ask questions of Staff; and
3. Conduct election for annexation of 201 S. Bradford Avenue to Community Facilities District No. 2024-1 (Old Town Maintenance Services); and
4. Close the Public Hearing; and
5. Adopt Resolution R-2025-16, a Resolution of the City Council of the City of Placentia, California, ordering the annexation of territory to its Community Facilities District No. 2024-1 (Old Town Maintenance Services) and approving the amended map for said District; and Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025
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6. Authorize inclusion of the annexed territory for Community Facilities District No. 2024-1 (Old Town Maintenance Services) for Fiscal Year 2025-26 on the Orange County Secured Property Tax Roll.
(Approved 4-0-1, as recommended, Wanke absent)
Mayor Pro Tem Wanke left the meeting at 7:56 p.m.
Deputy Director of Administrative Services Jeannette Ortega gave a PowerPoint presentation on the item.
Public Hearing opened at 7:59 p.m.
Public comments: None.
Public Hearing closed at 8:03 p.m.
Motion by Yamaguchi, seconded by Smith, and carried a 4-0-1 vote, to approve Item 2.a, as recommended, Wanke absent.
3. REGULAR AGENDA: (Items 3.a through 3.b)
3.a STUDY SESSION: PLACENTIA ENHANCED INFRASTRUCTURE FINANCING DISTRICT AND THE OLD
TOWN STREETSCAPE MASTER PLAN
Fiscal Impact:
Estimated range of $17 to $24 million in property tax increment over approximately 40 years. Up to $59 million in net fiscal impact revenue to the City over approximately 50 years.
Recommended Action: It is recommended that the City Council:
1. Receive and file the Staff Report and presentations; and
2. Ask any questions of the Measure U Committee and Staff; and
3. Provide direction to Staff as appropriate regarding the next steps in the EIFD Process. (Approved 4-0-1, to allocate $150,000 from EIFD revenues to finalize the design, delay bond financing until $1 million was accumulated or alternative funding was secured, and return to City Council with construction bids and a financing plan when funds were available, Wanke absent) Citizens' Oversight Committee Members Robert McKinnell and Glenn Casterline, Deputy Director of Administrative Services Jeannette Ortega, Deputy Director of Public Works Gabriel Guerrero-Gabany, Kosmont Transactions Services, Inc. consultants, and Finance Director Lampman gave a PowerPoint presentation on the item.
Staff presented two options: Option 1, allocate $150,000 to complete design and proceed immediately with bond financing and a $1 million City loan; or Option 2, allocate $150,000 to complete design but delay bond financing until sufficient EIFD revenues or other funding sources are available.
A discussion ensued, and direction was given to proceed with Option 2, to allocate $150,000 from EIFD revenues to finalize the design, delay bond financing until $1 million was accumulated or alternative funding was secured and return to City Council with construction bids and a financing plan when funds were available.
Motion by Yamaguchi, seconded by Hummer, and carried a 4-0-1 vote, to allocate $150,000 from EIFD revenues to finalize the design, delay bond financing until $1 million was accumulated or alternative funding was secured, and return to City Council with construction bids and a financing plan when funds were available, Wanke absent.
3.b FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PROGRAM - STUDY SESSION NO. 3 Fiscal Impact:
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The fiscal impact will be determined with final adoption of the Fiscal Year 2025-26 Capital Improvement Program Budget.
Recommended Action: It is recommended that the City Council:
1. Receive and file the staff report and presentation; and
2. Provide direction to staff regarding the proposed fuel tank storage options. (Approved 3-0-2, to authorize removal of the existing underground storage tank, obtain a second bid for installation of a new tank, and continue negotiations with Galaxy Oil for a potential fueling agreement, Wanke and Smith absent)
Public Works Manager Samantha Byfield provided a PowerPoint presentation on the item.
A discussion ensued, direction was given to remove the existing tank, continue negotiations with Galaxy, and obtain a second bid for installing newtanks to ensure readiness if off-site fueling proved unworkable.
Councilmember Smith left the room at 9:36 p.m.
Motion by Hummer, seconded by Yamaguchi, and carried a 3-0-2 vote, to authorize removal of the existing underground storage tank, obtain a second bid for installation of a new tank, and continue negotiations with Galaxy Oil for a potential fueling agreement, Wanke and Smith absent.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Smith returned to the room at 9:38 p.m.
Councilmember Yamaguchi requested Staff research an Al policy and return with findings for discussion, and obtain bids for outsourcing dispatch services for the Fire and Life Safety Department, including Metro Net and any other qualified providers, to evaluate potential cost savings.
Mayor Kirwin requested Staff work on forming an Ad Hoc Capital Improvement Program (CIP) Committee to address CIP needs and develop a budgeting strategy.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:39 p.m., to a regular City Council meeting on Tuesday, May 20, 2025, at 5:00 p.m.
Kevin Kirwin, Mayor/Agency Chair
ATTEST:
Robert S. McKinnell, City Clerk/Agency Secretary
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Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
May 20, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING — 5:00 PM CALL TO ORDER: Mayor Kirwin called the meeting to order at 5:00 p.m.
ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Smith, Yamaguchi (Arrived at 5:20 p.m.), Wanke, Kirwin
ABSENT: None
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section § 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives:
Employee Organizations:
Jennifer Lampman, Acting City Administrator
Alice Burnett, Director of Human Resources
Placentia City Employees Association (PCEA)
Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees
2. Pursuant to Government Code Section § 54957(b)(1)
PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT:
Title: City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.
ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Jennifer Lampman, Acting City Administrator; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre-Seely Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 20, 2025
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INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Sophia Avina, Lucy Ann Enomoto, and Allison Risner, Golden West League Champions for the 2025 Season from Valencia High School Varsity Softball Team PRESENTATIONS:
A. PROCLAMATION OF WATER SAFETY MONTH
Presenters: Mayor Kirwin and City Council
Recipients: Community Services Department
Mayor Kirwin presented a proclamation to the Community Services Department, proclaiming May 2025, as Water Safety Month.
B. PROCLAMATION OF MAY 18 - 24, 2025 AS NATIONAL PUBLIC WORKS WEEK Presenters: Mayor Kirwin and City Council
Recipients: Public Works Department
Mayor Kirwin presented a proclamation to the Public Works Department, proclaiming May 18-25, 2025, as National Public Works Week.
C. RECOGNITION OF 2025 EDISON SCHOLARSHIP AWARD
Presenters: Mayor Kirwin and City Council
Recipient: Skyler Kim
Mayor Kirwin presented a certificate of recognition to Skyler Kim, a receipt of the 2025 Southern California Edison Scholarship Award.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen reported a motion by Kirwin, seconded by Smith, and carried a 5-0 vote, to approve the appointment of Jennifer Lampman to City Administrator.
CITY ADMINISTRATOR REPORT: None.
ORAL COMMUNICATIONS:
Rosalina Davis expressed continued support for the Enhanced Infrastructure Financing District) (EIFD) project to revitalize Old Town, requested exploration of additional funding options, announced the upcoming Tamale Festival on December 11, 2025, and welcomed a new business, Trader Dave's, to the area.
John Beltran requested an update on timelines for residential street repairs, mentioned severe deterioration and requested the City to seek additional funding sources.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith reported his attendance at the Santa Fe Merchants Association meeting with City Staff, reported it was a valuable opportunity to share information and strengthen collaboration with the business community. He recognized May 15t", as Peace Officer Memorial Day and reflected on the recent dedication of a memorial plaque honoring Lieutenant Adam Gloe, acknowledged his service and contributions to the community.
He thanked the Public Works Department for their professionalism and hard work. He announced the Police Department's Vacation House Check program for residents who will be away for more than three days, with details and forms available at www.placentia.org/police .
Councilmember Hummer reported meeting with business and property owners in the downtown area and expressed interest in revisiting related discussions from the previous Council meeting. He attended the ICSC conference with the Development Services Staff, reported positive engagement with representatives and opportunities for future business growth in Placentia.
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Councilmember Yamaguchi thanked Mr. Gonzalez for his service on the Heritage Committee and his efforts to modernize its operations. He congratulated Mayor Pro Tem Wanke on his appointment as Chair of the Building, Property, and Equipment Committee for the Orange County Mosquito and Vector Control District (OCVCD). He announced the fifth annual "Good Life Celebration" community event on Saturday, May 24, 2025, from 12:00 p.m. to 4:00 p.m. at Parque de los Ninos, featuring family activities, a health fair, carnival games, and food.
Mayor Pro Tem Wanke reported attending the Orange County Mosquito and Vector Control District Joint Committee meeting, the Orange County Sanitation District (OC San) Administration Committee meeting, and the City Selection Committee meeting on behalf of the Mayor. He announced that all City facilities will be closed on Memorial Day, Monday, May 26, 2025, in observance of the holiday, stated street sweeping will be cancelled, and trash collection will be delayed by one day. He reported Public Works will remain available for non -emergency issues at (714) 993-8111, and Police and Fire services will continue to operate.
1. CONSENT CALENDAR (Items 1.a through 1.f):
Motion by Smith, seconded by Yamaguchi, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.
1.a
1.b
CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve
(Approved 5-0, as recommended)
CITY FISCAL YEAR 2024-25 REGISTERS FOR MAY 20, 2025
Check Register
Fiscal Impact: $ 1,414,504.58
Electronic Disbursement Register
Fiscal Impact: $ 1,238,994.02
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 5-0, as recommended)
1.c RESOLUTION RELATING TO FISCAL YEAR 2025-26 LEVY OF ASSESSMENTS TO THE CITY OF PLACENTIA STREET LIGHTING DISTRICT NO. 81-1 AND SETTING A PUBLIC HEARING FOR JUNE 17, 2025, AT 7:00 P.M.
Fiscal Impact:
SLD No. 81-1 has estimated expenditures of $197,245 for FY 2025-26. The proposed assessment for FY 2025-26 will generate approximately $136,245 in revenue leaving a negative balance of $61,000, which is backfilled by the City's General Fund. SLD 81-1 has operated at a deficit for numerous years because of the limited ability to increase assessment rates to relieve the annual General Fund contribution to the District.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution R-2025-17, a Resolution of the City Council of the City of Placentia, California, directing the preparation of the Engineer's Report for Fiscal Year 2025-26 for the continuation of the annual assessments for Street Lighting District No. 81-1; and
2. Adopt Resolution R-2025-18, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for an annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon. (Approved 5-0, as recommended)
1.d AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH HF&H CONSULTANTS, LLC, FOR REFUSE CONTRACT NEGOTIATIONS AND SB 1383 COMPLIANCE ASSISTANCE Fiscal Impact:
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Expense: $45,000 Annual Contract Amount
Budget: $65,000 FY 2024-25 Refuse Administration Fund (374386-6099) Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 4 to the professional services agreement with HF&H Consultants, LLC, for refuse contract negotiations and SB 1383 compliance assistance services to extend the contract term by two years and increase the cumulative contract not -to -exceed amount by $90,000 for a revised cumulative contract amount of $244,999 for the entire contract term; and
2. Authorize the Acting City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.e RESOLUTION RELATING TO FISCAL YEAR 2025-26 LEVY OF ASSESSMENTS TO THE CITY OF PLACENTIA LANDSCAPE MAINTENANCE DISTRICT NO. 92-1 AND SETTING A PUBLIC HEARING FOR JUNE 17, 2025, AT 7:00 P.M.
Fiscal Impact:
For FY 2025-26, LMD No. 92-1 will have an estimated $440,867 in expenditures and projected assessment revenue of $457,992. There is no impact on the General Fund associated with these recommended actions.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution R-2025-19, a Resolution of the City Council of the City of Placentia, California, directing the preparation of the Engineer's Report for Fiscal Year 2025-26 for the continuation of the annual assessments for Landscape Maintenance District No. 92-1; and
2. Adopt Resolution R-2025-20, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for the annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon. (Approved 5-0, as recommended)
1.f ACCEPTANCE OF RESIGNATION FROM THE HERITAGE COMMITTEE AND CONSIDERATION OF THE
APPOINTMENT OF A NEW COMMITTEE MEMBER
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Martin Gonzalez from the Heritage Festival Committee effective May 21, 2025; and
2. Consider the appointment of alternate member Lisa Pallares to the Heritage Festival Committee effective May 21, 2025.
(Approved 5-0, as recommended)
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a PRESENTATION OF THE PROPOSED FISCAL YEAR 2025-26 OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM (CIP)
Fiscal Impact:
FY2025-26 Expenditures: $92,686,878
Revenue: $89,665,708
Recommended Action: It is recommended that the City Council:
1. Review and discuss the Proposed Fiscal Year 2025-26 Annual Operating Budget and Capital Improvement Program (CIP) and provide input and direction for final budget adoption; and
2. Set the date of the public hearing for budget adoption as June 3, 2025, at 7:00 p.m.
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(Approved, to identify additional structural savings, present options for allocating $880,000 in Measure U funds, clarify use of Toll Brothers community benefit funds, agendize EIFD for future discussion, and schedule another study session before the June 3, 2025, public hearing.) Acting City Administrator Lampman, Senior Finance Analyst Gavin Houn and Public Works Director Tanio gave a PowerPoint presentation on the item.
A discussion ensued on balancing the budget structurally, prioritizing infrastructure, and options for allocating $880,000 in freed Measure U funds (City Hall roof, street backfill, reinstall fuel tank, or leave unallocated).
City Council directed Staff to:
1. Revise the proposed budget to identify additional ongoing structural savings, including potential staffing adjustments, to avoid a structural deficit.
2. Return with clear options for using the $880,000 in Measure U funds, comparing the roof project, street backfill, fuel tank reinstatement, or leaving funds unallocated.
3. Provide legal and financial clarification on allowable uses of the $600,000 Toll Brothers community benefit funds and whether reallocation is possible.
4. Agendize EIFD for future City Council discussion.
5. Schedule another budget study session prior to the Public Hearing on June 3, 2025, with the option to continue the hearing if adoption is not ready.
City Council requested exploration of long-term infrastructure strategies, including potential sewer system transfer to Yorba Linda Water District. Final adoption should include a clear public summary of all budget changes.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Hummer requested the Enhanced Infrastructure Financing District) (EIFD) be agendized for a future City Council meeting.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:48 p.m., to a regular City Council meeting on Tuesday, June 3, 2025, at 5:00 p.m.
Kevin Kirwin, Mayor/Agency Chair
ATTEST:
Robert S. McKinnell, City Clerk/Agency Secretary
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Placentia City Council Regular Meeting
Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
February 3, 2026
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING — 6:00 P.M.
CALL TO ORDER: Mayor Wanke called the meeting to order at 6:00 p.m.
ROLL PRESENT: Councilmember/Board Member Hummer, Kirwin, Smith, Wanke CALL: ABSENT: Yamaguchi (Excused)
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the City Council/ Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2): (3 cases)
RECESS: The City Council and Boards of Directors recessed until their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M.
CALL TO ORDER: Mayor Wanke called the meeting to order at 7:02 p.m.
ROLL PRESENT: Councilmember/Board Member Hummer, Kirwin, Smith, Wanke CALL: ABSENT: Yamaguchi (Excused)
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Jennifer Lampman; Deputy City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio; Director of Human Resources Alice Burnett; Director of Finance Jerry Griggs; Director of Community Services Lydie Gutfeld; Deputy Director of Administrative Services Jeannette Ortega; City Clerk McKinnell; Deputy City Clerk Brooke Lovell INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Police Chief Brad Butts
PRESENTATIONS: None
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated the City Council took no reportable action.
CITY ADMINISTRATOR REPORT:
City Administrator Lampman introduced new two new employees, Public Works Manager Ontoine Lewis and Police Officer Ron Tanag.
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ORAL COMMUNICATIONS:
John Beltran thanked the City Council for prioritizing and completing the South Ponderosa street repaving, ADA upgrades, praised the contractor's work and shared positive neighborhood feedback.
Jeff Buchanan raised concerns about missed trash service due to strike and there was no fee reductions, questioned potential conflicts of interest around hotel approvals, objected to extended City Council term limits due to clerical errors, and reported unsafe traffic control by a City landscape contractor.
Andrea Coleman expressed concern about the potential health effects of a cell tower near her children's school, questioned who monitored its emissions and safety, and asked whether towers should be placed so close to schools and parks.
Craig Green complimented the City and Staff on the recent Centennial Gala; stated was an excellent, well -organized event that everyone greatly enjoyed.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Kirwin thanked and congratulated the City and the Community Services Department on the Centennial Gala event held on January 23, 2026. He announced the Golden Avenue Bridge closure from February 19, 2026, through September 11, 2026; he reported a community outreach meeting would be held on February 5, 2026, at Golden Elementary School stating at 5:00 p.m.
Councilmember Hummer congratulated the City and the Community Services Department on the Centennial Gala event held on January 23, 2026. He announced the Placentia Citizen's Academy is now accepting applications, the program is from March 4, 2026, through April 15, 2026, on Wednesdays; applications are due by February 26, 2026, can be submitted at www.placentia.org/CitizensAcademy .
Councilmember Smith attended the Orange County Council of Governments (OCCOG) meeting, the Southern California Association of Government (SCAG) Transportation Committee meeting, the Veteran's Advisory Committee meeting, the Four Chaplains Ceremony event, and Placentia's Centennial Gala event. He thanked the Community Services Department and Staff for organizing an outstanding Gala. He announced the California Celtic Fest will be on June 20-21, 2026, at Kramer Park, will feature expanded programming including Scottish games and a dance competition. He thanked Boy Scout troop 723 and Cub Scout group 840 for organizing a flag retirement ceremony on January 31, 2026, during which over 1,000 flags were properly retired. He mentioned the organization plans to make this an annual event and reminded residents that drop-off locations for worn flags are available at City Hall and local fire stations. He thanked John Beltran for attending the meeting and expressed appreciation to Public Works Director Tanio for progress on street rehabilitation projects. He announced a free compost giveaway event on February 7, 2026, from 7:30 am to 10:30 am, with a limit of 60 gallons per household, proof of residency required, and residents must bring their own containers; visit the City's website for more information.
Mayor Wanke reported attending the Orange County Sanitation District (OC San) Board meeting. He praised Staff and the Community Services Department on the Centennial Gala event held on January 23, 2026. He addressed Andrea Coleman's comments and stated Staff will follow up on her. He also reported that the street contractor performed well on the rehabilitation project referenced by John Beltran.
1. CONSENT CALENDAR (Items 1.a through 1.h):
Motion by Smith, seconded by Hummer, and carried a 4-0-1 vote, to approve the Consent Calendar, as recommended, Yamaguchi absent.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve
(Approved 4-0-1, as recommended, Yamaguchi absent)
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1.b APPROVAL OF MINUTES
Recommended Action: It is recommended that the City Council:
Approve minutes of the City Council/Successor Agency/ICDA/PPFA Regular Meetings held on April 1, 2025; April 15, 2025; and January 13, 2026.
(Approved 4-0-1, as recommended, Yamaguchi absent)
1.c
REGISTERS FOR FEBRUARY 3, 2026
Fiscal Impact:
Check Register $ 402,465.88
Electronic Disbursement Register $ 1,640,335.16
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 4-0-1, as recommended, Yamaguchi absent)
1.d RESOLUTION TO ADOPT AN AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF PLACENTIA AND THE PLACENTIA POLICE MANAGEMENT ASSOCIATION Fiscal Impact:
Placentia Police Management Association
Year 1: Estimated $ 30,000 increase to FY25-26 total compensation Year 2: Estimated $ 32.500 increase to FY26-27 total compensation Total: Estimated $ 62,500 increase.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2026-04, A Resolution of the City Council of the City of Placentia, California, approving an amended Memorandum of Understanding for the Placentia Police Management Association (PPMA) effective January 1, 2026, and superseding Resolution No. R- 2025-56; and
2. Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PPMA on behalf of the City, in a form approved by the City's Labor Counsel. (Approved 4-0-1, as recommended, Yamaguchi absent)
1.e
1.f
RESOLUTION TO ADOPT A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PLACENTIA
AND THE PLACENTIA CITY EMPLOYEES' ASSOCIATION
Fiscal Impact:
Placentia City Employees' Association
Total: Estimated $134,500 increase of FY25-26 for term of agreement Recommended Action: It is recommended the City Council:
1. Adopt Resolution No. R-2026-05, A Resolution of the City Council of the City of Placentia, California, approving a Memorandum of Understanding for the Placentia City Employees' Association (PCEA) for the period July 1, 2025, through June 30, 2026; and
2. Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PCEA on behalf of the City, in a form approved by the City's Labor Counsel. (Approved 4-0-1, as recommended, Yamaguchi absent)
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH AGA ENGINEERS, INC. FOR ON-
CALL TRAFFIC ENGINEERING SERVICES
Fiscal Impact:
Expense: $175,000 Amendment No. 1 Contract Not -to -Exceed Amount over 3 -Years Budget: $150,000 FY 2025-26 Operating Budget (101-80200-6400) Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 1 to a Professional Services Agreement with AGA Engineers, Inc. to provide additional on-call traffic engineering services in a new not -to -exceed amount of $175,000; and
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1.g
2. Authorize the City Administrator, and/or her designee, to execute the necessary documents in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Yamaguchi absent)
PROFESSIONAL SERVICES AGREEMENT FOR INDEPENDENT REGISTERED MUNICIPAL ADVISOR FOR THE INFRASTRUCTURE FINANCING PLAN ("IFP") FOR THE PLACENTIA ENHANCED INFRASTRUCTURE FINANCING DISTRICT ("PLACENTIA EIFD")
Fiscal Impact:
EXPENSE: $50,000
BUDGETED: $50,000 EIFD ACCOUNT (206-90300-9600)
Recommended Action: It is recommended that the City Council:
1. Award a Professional Services Agreement with Kosmont Transactions Services, Inc.; and
2. Authorize the City Administrator, and/or her designee, to execute all documents necessary, substantially in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Yamaguchi absent)
1.h APPROVAL OF FINAL PARCEL MAP NO. 2024-143 PERTAINING TO THE SUBDIVISION OF A 2.66 ACRE LOT INTO TWO PARCELS LOCATED AT 975 S. LAKEVIEW AVENUE WITHIN THE C -M (COMMERCIAL
MANUFACTURING) ZONING DISTRICT
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Approve Final Parcel Map No. 2024-143, subject to final review and approval by the County Surveyor; and
2. Authorize the City Clerk to sign Final Parcel Map No. 2024-143. (Approved 4-0-1, as recommended, Yamaguchi absent)
2. PUBLIC HEARING:
2.a CONSIDERATION OF THE ADOPTION OFA DEVELOPMENT IMPACT FEE NEXUS STUDY AND ADOPTION
OF APPLICABLE RESOLUTION(S) AND/OR APPLICABLE ORDINANCE(S) AMENDING VARIOUS CITY DEVELOPMENT IMPACT FEES. THE PROPOSED ACTION INCLUDES ADOPTION OF NEW CITY
FACILITIES FEES, AND AMENDED FEES FOR OTHER CITYWIDE DEVELOPMENT IMPACT FEES, TRANSIT
ORIENTED DEVELOPMENT AREA (TOD) DEVELOPMENT IMPACT FEES, AND AFFORDABLE HOUSING FEES
Fiscal Impact:
Development Impact Fees are established for cost recovery or statutory purposes only. There is no immediate fiscal impact associated with the recommended actions. The adoption of revised development impact fees, new City Facilities Fees and residential affordable housing impact fees will not have an immediate impact on revenues to the City until effective 60 days subsequent to adoption. This agenda item adjusts or establishes impact fees commensurate with a Development Impact Fee Nexus Study prepared for City Council consideration.
Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing regarding consideration of the adoption of a Development Impact Fee Nexus Study and adoption of applicable Resolution(s) and/or applicable Ordinance(s) amending various City Development Impact Fees, including adoption of new City Facilities Fees, and amended fees for other Citywide Development Impact Fees, Transit Oriented Development Area (TOD) Development Impact Fees, and Affordable Housing Fees; and
2. Receive the Staff report, consider all public testimony, ask questions of Staff; and
3. Continue the public hearing to the regular City Council meeting of March 3, 2026. (Approved 4-0-1, to continue the public hearing to the regular meeting of the City Council on March 3, 2026, as recommend, Yamaguchi absent)
Development Services Director Lambert gave a verbal presentation on the item.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 3, 2026
25
Public Hearing opened at 7:39 p.m.
Public Comment: Jeff Buchanan requested clarification on whether the proposed development impact fees would apply to homeowners rebuilding a residence that was destroyed by fire. He also sought confirmation that routine home improvements, such as roof replacements, water heater installations, or patio cover additions, would not be subject to these fees.
Public Hearing left open at 7:43 p.m. and continued to the regular meeting of the City Council on March 3, 2026.
Motion by Wanke, seconded by Hummer, and carried a 4-0-1 vote, to continue the public hearing to the regular meeting of the City Council on March 3, 2026, as recommended, Yamaguchi absent.
3. REGULAR AGENDA:
3.a VISION STATEMENT AND STRATEGIC GOALS
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Review and provide direction on the Vision Statement and Strategic Goals; and
2. Adopt the Vision Statement and Strategic Goals as amended. (Approved 4-0-1, as recommended, Yamaguchi absent)
Deputy Director of Administrative Services Jeannette Ortega gave a verbal presentation.
Motion by Smith, seconded by Hummer, and carried a 4-0-1 vote, to approve Item 3.a, as recommended, Yamaguchi absent.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Kirwin encouraged residents to apply for open positions on City committees and commissions, noting that most require only one meeting per month. He stated that several applications have been received but more are needed. Interested residents may visit the City's website for information on available positions and the application process.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:49 p.m., to a regular City Council meeting on Tuesday, February 17, 2026, at 7:00 p.m.
ATTEST:
Robert S. McKinnell, City Clerk/Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 3, 2026
Chad P. Wanke, Mayor/Agency Chair
26
Agenda Item No: 1.c
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Gabriela Cahn
From: Finance
Subject:
REGISTERS FOR FEBRUARY 17, 2026
Financial Impact:
Fiscal Impact:
Check Registers $ 1,812,693.59
Electronic Disbursement Registers $3,325,978.75
Recommendation:
Recommended Action: It is recommended that the City Council:
Receive and file.
Attachments
Check Register 1-29-26.pdf
Check Register 2-9-26.pdf
EFT-ACH Register 1-29-2026.pdf
EFT-ACH Register 2-9-26.pdf
27 Name
V000659 AGA ENGINEERS INC
V000751 B & M LAWN & GARDEN CENTER
V000766 BEAR ELECTRICAL SOLUTIONS INC
V000794 BRENNAN ESTIMATING SERVICES INC
V002018 BURNETT PRINTING AND GRAPHICS
V000872 CITY OF ANAHEIM
V001793 CJ CONCRETE CONSTRUCTION INC.
V000902 COMLOCK
V000926 CRAFCO INC.
V000946 DAY & NITE DOOR SERVICE
V001029 FACTORY MOTOR PARTS
V001067 FRANCHISE TAX BOARD
V001086 GLASBY MAINT. SUPPLY CO.
V001140 HI -WAY SAFETY RENTALS INC
V001146 HOUSTON & HARRIS PCS INC
V001148 HR GREEN PACIFIC INC
V001179 (PERMIT
V001854 KENT AUTOMOTIVE
V001244 LEAGUE OF CALIFORNIA CITIES
V001267 LONGFRI TECHNOLOGIES CO LTD
V001301 MCFADDEN-DALE HARDWARE CO.
V000835 Vulcan Materials Co
V001513 RBI TRAFFIC INC
V001396 ORANGE COUNTY EMPLOYEES ASSN
V001402 ORANGE COUNTY SANITATION DISTRICT
V001402 ORANGE COUNTY SANITATION DISTRICT
V001421 PACIFIC WEST AIR CONDITIONING
V000734 ASSI SECURITY INC
V000616 AT&T
V000950 DELL MARKETING L.P.
V001113 GRIZZLY SYSTEMS LLC
V001434 PCEA CIO NORTH ORANGE CO
V001706 TRILLIUM
V001812 TEMPORARY STAFFING PROFESSIONALS IN(
V001732 US BANK PARS #6746022400
V001567 SECO ELECTRIC & LIGHTING INC
V001262 LN CURTIS & SONS
V001446 PETE'S ROAD SERVICE INC
V001779 YORBA LINDA WATER DISTRICT
V002146 VALLEY CENTER FIRE PROTECTION DISTRIC
V001501 QUADIENT INC
V001515 RED 88 MEDIA LLC
V000634 SAFETY-KLEEN CORP
V001558 SC FUELS
V001723 UNDERGROUND SERVICE ALERT/SC
V000658 AFTERMATH SERVICES LLC
V000885 CIVIC PLUS
V001125 HDL COREN & CONE
V001500 QUADIENT FINANCE USA INC
V001515 RED 88 MEDIA LLC
V001593 SO CAL GAS
V001094 GOLDEN STATE WATER COMPANY
V001780 YORBA REGIONAL ANIMAL HOSPITAL
V001502 QUADIENT LEASING USA INC
V001794 COUNTY OF ORANGE
V002106 PLATINUM FLEET & FIRE SERVICES LLC
Total
City of Placentia
Check Register 1/29/26
Memo Amount cument Numb
On Call Traffic Engineering 8,140.00 136816 1/29/2026
Maintenance Equipment/Supplies 179.74 136817 1/29/2026
Traffic Signal Maintenance/Repair: Dec Response 9,497.00 136818 1/29/2026 FY 25-26: Fire and Security Alarm Monitoring: November 2025 441.00 136819 1/29/2026 step and repeat for centennial gala 464.58 136820 1/29/2026 Traffic Signal Costs - 11/14/25 - 12/16/25 6.64 136821 1/29/2026 FY 25-26 Annual Sidewalk & Curb Ramp Repairs: CIP #26-102 133,153.90 136822 1/29/2026 Facility Door Repairs and Keys 514.65 136823 1/29/2026
Street Repair Materials 740.25 136824 1/29/2026
Fire Station 1 Bay Door Repairs 1,961.20 136825 1/29/2026 FY 25-26: Vehicle Repair Parts 472.52 136826 1/29/2026
FTB PE1/3, PD1/9 107.73 136827 1/29/2026
FY 25-26 Janitorial Services 2,216.53 136828 1/29/2026
Street Supplies - Signs 2,188.05 136829 1/29/2026
FY 25-26: Sewer Line Cleaning and CCTV Inspection Services: December 2025 19,259.34 136830 1/29/2026 EFID Design 100,440.25 136831 1/29/2026
Cancellation of Bldg. Permit #B25-1488 for 206 Chinook Circle 102.94 136832 1/29/2026 Facility Supplies 564.44 136833 1/29/2026
2026 Membership Dues 21,661.00 136834 1/29/2026
Fire Station 2 Body Armor Repl 3,611.05 136835 1/29/2026 Facilities Supplies 582.17 136836 1/29/2026
Paving Materials 1,599.98 136837 1/29/2026
Traffic Control Plan Check Services: Dec 2025 2,212.50 136838 1/29/2026 OCEA PE1/3/2026 Pay Date 1/9/2026 587.50 136839 1/29/2026 Q1 25-26 OCHCA FOG/BMP Inspections 20.83 136840 1/29/2026 OCSD Capital Facilities Capacity Charge for December 2025 / 5% City Issuance Fee 10,713.44 136841 1/29/2026 FY 25-26: HVAC Maintenance Public Works 909.50 136842 1/29/2026 New Door Access System 300.00 136843 1/29/2026
AT&T Charges Dec. 2025 -Jan. 2026 369.97 136844 1/29/2026 PC Upgrades 692.24 136845 1/29/2026
ERMS Renewal for Jan -Dec 2026 3,000.00 136846 1/29/2026 PR#2601001 PCEA UNION DUES 50.76 136847 1/29/2026
CNG Charges - December 2025 61.46 136848 1/29/2026
Contract Temp for IT, Desktop Support Analyst 4,044.90 136849 1/29/2026 PARS PE1/3/26 Pay Date 1/9/26 1,246.98 136850 1/29/2026 Overtime call -out for electrical services in PD 435.00 136851 1/29/2026 CRR Uniforms 710.18 136852 1/29/2026
Fire Vehicle Maintenance - T2 1,770.81 136853 1/29/2026 Yorba Linda Water District Charges - November to December 2025 395.60 136854 1/29/2026 Driver/Operator 16 Class - Navarro and Brandon 2,125.00 136855 1/29/2026 February 2026 Services 136.86 136856 1/29/2026
City Meeting Broadcasts 6,228.00 136857 1/29/2026
City Vehicle Repair - Parts and Supplies 785.03 136858 1/29/2026 Fuel Purchases: 01/01/26 - 01/15/26 36, 554.39 136859 1/29/2026 November 2025 - State Fee 327.96 136860 1/29/2026
Biohazard Cleaning Services 400.00 136861 1/29/2026
City Website Redesign Features 640.00 136862 1/29/2026
Contract Services Property Tax Jn-Mar 2026 4,184.21 136863 1/29/2026 ACCT # 7900 0440 8052 1796 4,000.00 136864 1/29/2026
State of the City Broadcast 6,843.00 136865 1/29/2026
So Cal Gas Charges Dec 2025 - Jan 2026 1,856.17 136866 1/29/2026 Water Charges Dec 2025 -Jan 2026 + Past Due Notices 8,587.32 136867 1/29/2026 1/20 K9 Medical Services 221.71 136868 1/29/2026
QUADIENT LEASE 11/23/25-02/22/26 1,736.43 136869 1/29/2026 Dec AFIS Services 1,565.00 136870 1/29/2026
Fire Engine Maintenance -E-2 14,117.84 136871 1/29/2026 425,735.55
28 V000873
V001812
V001732
V000688
V000616
V002143
V000872
V001067
V001095
V001129
V002128
V001396
V001434
V000005
V001878
V002018
V001809
V000861
V000429
V000902
V001123
V000946
V001009
V000974
V001013
V002093
V001256
V001127
V001901
V001780
V001421
V001075
V001762
V000429
V000861
V000636
V000638
V001701
V001814
V001007
V000616
V001094
V001256
V001779
V001740
V001593
V001810
V000636
Total
Name
CITY OF BREA
TEMPORARY STAFFING PROFESSIONALS
US BANK PARS #6746022400
ALL CITY MANAGEMENT SERVICES INC
AT&T
BSN SPORTS
CITY OF ANAHEIM
FRANCHISE TAX BOARD
GOLDEN WEST COLLEGE
HELPING OUR PETS EDUCATION LLC
JL GROUP LLC
ORANGE COUNTY EMPLOYEES ASSN
PCEA C/O NORTH ORANGE CO
ALEXANDER DIAZ
BEST 5TH AVE INC
BURNETT PRINTING AND GRAPHICS
CENTERPOINT COMMUNICATIONS INC
CHARTER COMMUNICATIONS
City of Placentia
COMLOCK
HAZ PARTY RENTALS
DAY & NITE DOOR SERVICE
ENTENMANN-ROVIN CO
DOGTEAMPRO LLC
EPIC LAND SOLUTIONS INC.
FULLY INVOLVED
LIEBERT CASSIDY WHITMORE
HEALTHPOINTE MEDICAL GROUP INC
MANHATTAN STITCHING COMPANY INC
YORBA REGIONAL ANIMAL HOSPITAL
PACIFIC WEST AIR CONDITIONING
GALLS LLC
WESTERN AUDIO VISUAL
City of Placentia
CHARTER COMMUNICATIONS
SOUTHERN CALIFORNIA EDISON
T -MOBILE
TRANSUNION RISK & ALTERNATIVE
THE SALVATION ARMY
EMPLOYMENT DEVELOPMENT DEPT
AT&T
GOLDEN STATE WATER COMPANY
LIEBERT CASSIDY WHITMORE
YORBA LINDA WATER DISTRICT
VERIZON WIRELESS
SO CAL GAS
FIRST AMERICAN DATA TREE LLC
SOUTHERN CALIFORNIA EDISON
City of Placentia
Check Register 2/9/26
Memo
PD Forms
IN( Contract Temp for IT, Desktop Support Analyst
PARS PE1/17/26 Pay Date 1/23/26
1/4-1/17 Crossing Guard Services
AT&T Charges Dec 2025 - Jan 2026
PAT Apparel - Sepulveda
Traffic Signal Costs - 12/16/25 - 01/15/26
FTB PE1/17, PD1/23
PD Academy Enrollment Fees
11/24-12/25 K9 Boarding - Enzo
City of Placentia: Employee Investigation
OCEA PE1/17/2026 Pay Date 1/23/2026
PR#2601002 PCEA UNION DUES
Lets Dance January 2026
Centennial Decals for Businesses
FY 25-26 City Yard Cable Clean Up
Public Safety/EOC - Spectrum Acct 187910501
Reimbursement of Petty cash for Police training mileage (5) Set of Facility Keys
Tables, Chairs, Canopies and labor for A Very Tamale Holiday 2025 Inspection of the door at the Senior Center.
PD Badges
K9 Software Subscription
GoldenAv Bridge JL61116
Placentia Fire Plan Check Services - January
FLSA Advice/Council: For professional services rendered through December 31,2025 Pre -Employment Physical Exams
Centennial Gala Flutes
K9 Medical Services - Zero
FY 25-26: HVAC Community Services Facilities
Fire Uniforms
Council Chambers Upgrade
Petty Cash reimbursement for Car 68 Car wash
Spectrum Acct 189952201
SoCal Edison Charges - November to December 2025
12/21-1/20 PD Phone Services
Jan PD Database Transactions
Navigation Center CS March 2025
Unemployment Insurance Benefit Charge for period 10/1/2025 to 12/31/2025 AT&T Charges Dec 2025 - Jan 2026
Golden State Water Charges Dec 2025 - Jan 2026
December I.A. Services
YLWD Water Charges Dec. 2025- Jan 2026
Acct 572549101-0001
So Cal Gas Charges Dec 2025 - Jan 2026
January 2026 Bulk Data Solution
SoCal Edison Charges - December to January 2026
Document Number Date
186.55 136874 2/3/2026
2,286.90 136875 2/3/2026
3,541.86 136876 2/5/2026
10,725.59 136877 2/5/2026
13,021.83 136878 2/5/2026
243.31 136879 2/5/2026
81.24 136880 2/5/2026
107.73 136881 2/5/2026
4,505.58 136882 2/5/2026
2,990.00 136883 2/5/2026
3,915.30 136884 2/5/2026
587.50 136885 2/5/2026
50.76 136886 2/5/2026
200.00 136887 2/5/2026
792.03 136888 2/5/2026
299.06 136889 2/5/2026
6,871.03 136890 2/5/2026
1,185.51 136891 2/5/2026
96.60 136892 2/5/2026
22.89 136893 2/5/2026
3,617.52 136894 2/5/2026
580.00 136895 2/5/2026
1,279.02 136896 2/5/2026
799.25 136897 2/5/2026
822.03 136898 2/5/2026
4,885.00 136899 2/5/2026
1,099.50 136900 2/5/2026
1,019.00 136901 2/5/2026
2,079.18 136902 2/5/2026
498.93 136903 2/5/2026
5,232.67 136904 2/5/2026
287.68 136905 2/5/2026
3,813.77 136906 2/5/2026
24.00 136907 2/5/2026
5,551.12 136908 2/5/2026
2,505.85 136909 2/5/2026
6,081.81 136910 2/5/2026
178.85 136911 2/5/2026
1,226,199.21 136912 2/5/2026
14,042.00 136913 2/5/2026
664.75 136914 2/9/2026
43,450.03 136915 2/9/2026
3,617.00 136916 2/9/2026
2,086.67 136917 2/9/2026
1,859.19 136918 2/9/2026
186.29 136919 2/9/2026
566.67 136920 2/9/2026
2,219.78 136921 2/9/2026
1,386,958.04
29 Vendor
V000831 CALIFORNIA STATE DISBURSEMENT UNIT
V001325 MISSION SQUARE
V001752 WASHINGTON STATE DEPARTMENT OF SOCIAL AND HEALTH V001325 MISSION SQUARE
V001007 EMPLOYMENT DEVELOPMENT DEPT
V001173 INTERNAL REVENUE SERVICE
V001453 PLACENTIA FIREFIGHTERS ASSOCIATION
V001457 PLACENTIA POLICE MANAGEMENT
V001458 PLACENTIA POLICE OFFICERS ASSOCIATION
V000934 CSG CONSULTANTS INC
V000944 DTA Public Finance INC
V001462 PLACEWORKS
V000711 AMTECH ELEVATOR SERVICES
V000725 ARAMARK REFRESHMENT SERVICES
V001010 ENTERPRISE FLEET MANAGEMENT
V001796 JOHN L HUNTER & ASSOCIATES
V001486 PRUDENTIAL OVERALL SUPPLY
V001559 SCA OF CA LLC
V001830 VORTEK SOLUTIONS LLC
V000943 DATA TICKET INC.
V000285 JENNIFER LAMPMAN
E000456 AIDA RIVERA
E000008 ANDREW DEAN
E000004 ALBERT BERMUDEZ
E000456 AIDA RIVERA
E000014 ARTHUR BURGNER
E000008 ANDREW DEAN
E000389 ARLENE J OLEA
E000485 ARNULFO RUIZ
E000013 ARLENE M COOK
E000310 B J LOWREY
E000505 BEVERLY SCHLIEDER
E000601 BRIAN YAMAGUCHI
E000137 CAROL DOWNEY
E000019 CAROLYN DAVIS
E000020 CHARLES A BABCOCK
E000301 CORINNE LOOMIS
E000537 DAVID M TAYLOR
E000542 DARYLL L THOMANN
E000213 DENNIS L GRIMM
E000299 DIANE M LITTLE
E000033 DONALD BUNNELL
E000431 ERIC POINT
E000528 GARY A SPRAGUE
City of Placentia
EFT/ACH Register 1/29/26
SER
Date Memo
1/29/2026 CA CHILD SUPP PE1/3, PD1/9
1/29/2026 401A MGMT PE1/3, PD1/9
1/29/2026 PR#2601001 CHILD SUPPORT - WA
1/29/2026 PR#2601001 457
1/29/2026 CA TAX PE1/3 PD1/9
1/29/2026 FED TAX PE1/3, PD1/9
1/29/2026 PFFA PY 1/3/26 Pay Date 1/9/26
1/29/2026 PPMA PE1/3/26Pay Date 1/9/26
1/29/2026 PPOA PE1/3/26 Pay Date 1/9/26
1/29/2026 October 2025 On -Call Building Plan Review Services 1/29/2026 December 2025 Development Impact Fee Study
1/29/2026 December 2025 SP5 Update
1/29/2026 FY 25-26: Elevator Maintenance Services
1/29/2026 Coffee Supplies -Rental
1/29/2026 PD VH Lease Charges: Jan 2026
1/29/2026 NPDES Consulting Services: Sept 2025
1/29/2026 Uniform and Laundry Services: Jan 07, 2026
1/29/2026 FY 25-26: Street Sweeping Services
1/29/2026 OLD CITY HALL SWITCH UPGRADE
1/29/2026 December 2025 Code Enforcement Citation Processing 1/29/2026 Per Diem -City Managers Conference, Napa, CA
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/28/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/28/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
Amount
1,622.33
16,846.77
737.07
34,872.43
43,122.36
130,823.76
1,050.00
1,303.65
3,119.12
14,674.91
4,967.18
628.75
4,400.00
529.36
21,650.21
3,755.75
350.06
14,608.00
2,514.30
573.00
230.00
0.00 1,810.00
560.00
180.39
522.78
1,810.00
522.78
1,282.00
522.78
435.00
865.44
1,093.90
522.78
180.39
435.00
560.00
573.00
1,169.00
435.00
437.00
522.78
2,163.60
1,160.00
EFT Status
ACH - Paid Online
ACH - Paid Online
ACH - Paid Online
ACH - Paid Online
ACH - Paid Online
ACH - Paid Online
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
30 E000039 GEOFFREY COBBETT
E000399 GEORGE PALMER GEORGE
E000172 GLENN H FULLER
E000336 JAMES MCELHINNEY
E000346 JAMES MILANO
E000049 JAMIE DELOS SANTOS
E000258 JANET JUAREZ
E000051 JAY SCOTT AUDISS
E000529 JEFFREY STEPHEN
E000184 JO ANN GARNER
E002112 JOEL H CARDENAS
E000058 JOHN P CHANDLER
E000059 JOHN T ARMSTRONG
E000372 JOSEPH D NAJERA
E002062 Joseph W Higgins
E000171 JUERGEN FRICKE
E000173 KAREN GALLANT
E000584 KATHLEEN A WAHL
E000445 KIM R REDIFER
E000185 KITTY GARNER
E000597 LARRY M WORDEN
E000492 LEE R SALE
E000150 LILLIAN ESCOBOSA
E000538 LINDA TAYLOR
E000239 KATHERINE HOLTSCLAW
E000080 MARLA ANDERSON
E000423 MATEO PINEDA
E000452 MATTHEW REYNOLDS
E000085 MICHAEL BUSSE
E000320 MICHAEL L MAERTZWEILER
E000458 MICHAEL ROACH
E000405 MIHAJLO PASPALL
E000143 NORMAN ECKENRODE
E000614 JOHN ZINN
E000527 PHILIP J SOTO
E000093 PRESTON DAVID
E000404 RAYNALD PASCUA
E000480 RICHARD D ROSE
E000272 RICHARD L KIRKLAND
E000348 RICHARD MILLER
E000403 RICHARD PASCARELLA
E000096 ROBERT CHANG
E000097 ROBERT D'AMATO
E000254 ROBERT JENKINS
E000256 ROBERT JONES
City of Placentia
EFT/ACH Register 1/29/26
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/28/2026 RETIREE FEBRUARY 2026
1/28/2026 RETIREE FEBRUARY 2026
1/28/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/28/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
1/29/2026 RETIREE FEBRUARY 2026
522.78 EFT Payment
1,160.00 EFT Payment
1,160.00 EFT Payment
983.70 EFT Payment
522.78 EFT Payment
264.31 EFT Payment
180.39 EFT Payment
2,593.00 EFT Payment
522.78 EFT Payment
180.39 EFT Payment
1,282.00 EFT Payment
1,586.00 EFT Payment
1,132.00 EFT Payment
560.00 EFT Payment
560.00 EFT Payment
1,160.00 EFT Payment
522.78 EFT Payment
180.39 EFT Payment
1,160.00 EFT Payment
522.78 EFT Payment
573.00 EFT Payment
522.78 EFT Payment
503.50 EFT Payment
560.00 EFT Payment
560.00 EFT Payment
522.78 EFT Payment
522.78 EFT Payment
854.32 EFT Payment
842.15 EFT Payment
522.78 EFT Payment
1,093.90 EFT Payment
522.78 EFT Payment
522.78 EFT Payment
560.00 EFT Payment
522.78 EFT Payment
522.78 EFT Payment
1,715.00 EFT Payment
1,277.00 EFT Payment
180.39 EFT Payment
1,160.00 EFT Payment
2,410.60 EFT Payment
1,277.00 EFT Payment
180.39 EFT Payment
1,169.00 EFT Payment
319.29 EFT Payment
31 E000413 ROBERT PEREZ
E000098 ROBERTA JO DICKSON
E000449 ROGER T REYES
E000152 ROSALINDA ESPINOZA
E000453 RUSSELL J RICE
E000459 SANDRA ROBB
E000349 SCOTT MILLSAP
E000101 SHARLENE BEALS
E000255 SHARON JOHNSON
E000426 STEPHEN PISCHEL
E000590 STEPHEN WIEST
E000249 SUZETTE IRVINE
E000259 TERRELL JUDD
E000565 THOMAS VALENTINE
E000420 WALTER PICHON
E000525 WARD SMITH
E000558 WILLIAM TRIFOS
E000577 WILLIAM VERSTYNEN
E000126 Aldwir Mamoun
V001527 RING CENTRAL INC
Total
City of Placentia
EFT/ACH Register 1/29/26
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
1/29/2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
RETIREE FEBRUARY 2026
Telephone Subscription & Hardware
Total ACH
Total EFT
Payroll PR2601002
180.39 EFT Payment
180.39 EFT Payment
522.78 EFT Payment
560.00 EFT Payment
1,380.00 EFT Payment
180.39 EFT Payment
2,410.60 EFT Payment
180.39 EFT Payment
180.39 EFT Payment
1,391.85 EFT Payment
522.78 EFT Payment
503.50 EFT Payment
522.78 EFT Payment
2,163.60 EFT Payment
437.00 EFT Payment
405.15 EFT Payment
1,160.00 EFT Payment
180.39 EFT Payment
865.44 EFT Payment
14,794.92 EFT Payment
385,039.23
228,024.72
157,014.51
653,261.68
1,038, 300.91
32 Vendor
V001007 EMPLOYMENT DEVELOPMENT DEPT
V001173 INTERNAL REVENUE SERVICE
V001325 MISSION SQUARE
V001458 PLACENTIA POLICE OFFICERS ASSOCIATION
V001752 WASHINGTON STATE DEPARTMENT OF SOCIAL AND HEALTH V000829 CALIFORNIA PUBLIC EMPLOYEE'S RETIREMENT SYSTEM
V000831 CALIFORNIA STATE DISBURSEMENT UNIT
V000829 CALIFORNIA PUBLIC EMPLOYEE'S RETIREMENT SYSTEM
V000885 CIVIC PLUS
V001453 PLACENTIA FIREFIGHTERS ASSOCIATION
V001457 PLACENTIA POLICE MANAGEMENT
V000640 US BANK
V000086 MICHAEL BUTTS
V001130 HERC RENTALS INC
V000238 HOGUEISSON LARRY
V000046 JAMES BANISTER
V001968 VICTOR GUERRERO
V000900 COMBINED SYSTEMS INC
V000125 Alcala Jason
V000411 PEREZ MARIA
V001527 RING CENTRAL INC
V001879 ESENTIRE INC
V002042 EMERGENCY AMBULANCE SERVICE, INC
V002147 DOLL & COMPANY
V000564 FABIAN VALDEZ
V001694 TOWNSEND PUBLIC AFFAIRS INC.
V001798 BRIGHTVIEW LANDSCAPE SERVICES INC
V000950 DELL MARKETING L.P.
V000725 ARAMARK REFRESHMENT SERVICES
V000622 AMAZON CAPITAL SERVICES
V000298 LISTOE SAMUEL
Total
City of Placentia
EFT/ACH Register 2/9/26
Date
2/5/2026 CA TAX PE1/17 PD1/23
2/5/2026 FED TAX PE1/17, PD1/23
2/5/2026 457 PE1/17, PD1/23
2/5/2026 PPOA PE1/17/26 Pay Date 1/23/26
2/5/2026 CHILD SUPP-WA PE1/17, PD1/23
2/5/2026 CALPERS PE11/08, PD11/14
2/9/2026 CA CHILD SUPP PE1/17, PD1/23
2/9/2026 CALPERS PE11/22, PD11/28
2/5/2026 Google Translate Website Extension Embedding
2/5/2026 PFFA PY 1/17/26 Pay Date 1/23/26
2/5/2026 PPMA PE1/17/26 Pay Date 1/23/26
2/2/2026 2013 TARB 2/1/26 Debt Service Payment
2/5/2026 January Toll Road Charges
2/5/2026 Tamale Festival 2025 - Water Filled Barricade
2/5/2026 Bathroom Remodel Reimbursement
2/5/2026 Class Registration Reimbursement for J.Banister 2/5/2026 Class Registration Reimbursement for V. Guerrero 2/5/2026 LC5 Launching Cup & Gas Canisters
2/3/2026 Reimbursement for Meals and Miles for Leadership training 2/5/2026 Notary Training Reimbursement
2/5/2026 Telephone Subscription
2/3/2026 MDR Network Services 2026 Renewal
2/5/2026 ALS - February 2026
2/9/2026 Quartet services for the Mayor's Centennial Gala 2/9/2026 Meal reimbursement for Advanced Roadside Impaired Driver Enforc 2/9/2026 To provide legislative advocacy and grant funding services. 2/9/2026 Park Landscaping Services - February
2/9/2026 PC Upgrades
2/9/2026 Coffee Supplies
2/9/2026 Amazon - Dispatch
2/9/2026 EMT Reimbursement
Total ACH
Total EFT
Payroll PR2601003
Grand total
Amount EFT Status Type
41,916.27 ACH - Paid Bill Payment
130,397.82 ACH - Paid Bill Payment
51,259.51 ACH - Paid Bill Payment
3,119.12 ACH - Paid Bill Payment
737.07 ACH - Paid Bill Payment
191,803.08 ACH - Paid Bill Payment
1,812.44 ACH - Paid Bill Payment
145,695.25 ACH - Paid Bill Payment
160.00 EFT Paymi Bill Payment
1,050.00 EFT Paymi Bill Payment
1,303.65 EFT Paymi Bill Payment
886,781.91 EFT Paymi Bill Payment
416.25 EFT Paymi Bill Payment
78.16 EFT Paymi Bill Payment
702.84 EFT Paymi Bill Payment
235.75 EFT Paymi Bill Payment
325.00 EFT Paymi Bill Payment
1,219.05 EFT Paymi Bill Payment
206.10 EFT Paymi Bill Payment
52.77 EFT Paymi Bill Payment
7,877.42 EFT Paymi Bill Payment
21,234.15 EFT Paymi Bill Payment
61,667.67 EFT Paymi Bill Payment
3,685.00 EFT Paymi Bill Payment
90.00 EFT Paymi Bill Payment
6,500.00 EFT Paymi Bill Payment
31,824.51 EFT Paymi Bill Payment
13,709.88 EFT Paymi Bill Payment
183.63 EFT Paymi Bill Payment
2,018.00 EFT Paymi Bill Payment
152.31 EFT Paymi Bill Payment
1,608,214.61
566,740.56
1,041,474.05
679,463.23
2,287,677.84
33 3;kc,25,Eggolk
Agenda Item No: 1.d
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Teri Knutson
From: Police Department
Subject:
ACCEPTANCE OF RESIGNATION FROM THE PLACENTIA VETERANS ADVISORY
COMMITTEE
Financial Impact:
Fiscal Impact:
None.
Summary:
The City has received a letter of resignation from the past chairman of the Committee, Meredith Castillo.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Meredith Castillo effective February 2, 2026, from the Veterans Advisory Committee; and
2. Update the City's Master Commission/Committee Vacancy List to include the vacancy on the Veterans Advisory Committee and solicit applications.
Strategic Plan Statement:
There is no strategic goal or objective associated with this item.
Discussion:
Meredith Castillo has generously volunteered and donated his time with the Placentia Veteran's Committee for numerous years and the City extends its sincere appreciation for Mr.
Castillo's dedication, service, and contributions to the Placentia community.
Fiscal Impact Summary:
None.
Attachments
Castillo Meredith - Veterans Advisory Committee resignation.pdf 34 i 0 Lt) kit, LS M 1101 -el
NtuluzL aNt-ti)
Dap., -
ii)VD.AeL,4 Oaf ,1
aNyti,
0 U, Q, C"1 a-- -7 -
RECEIVED --
RECEIVED
FEB 0 3 2026
CITY CLERK'S OFFICE
CITY OF PLACENTIA
3;kc,25,Eggolk
Agenda Item No: 1.e
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Teri Knutson
From: Police Department
Subject:
RESOLUTION AUTHORIZING PERSONS HOLDING CERTAIN DESIGNATED POSITIONS
TO EXECUTE URBAN AREA SECURITY INITIATIVE GRANT DOCUMENTS FOR AND ON
BEHALF OF THE CITY OF PLACENTIA
Financial Impact:
Fiscal Impact:
None
Summary:
The City of Placentia (City") regularly accesses funding and training assistance from the Anaheim/Santa Ana urban Areas Security Initiative (UASI), which serves as a pass-through from the Department of Homeland Security, an Authorized Agent Resolution is required to access grant funding and training opportunities management by the grant recipients. The Authorized Agent Resolution shall designate persons in certain positions to execute documents for and on behalf of the City.
The purpose of this Agenda Report is to designate the positions which will be allowed by the City Council to execute documents on behalf of the City. Persons in the designated positions will be authorized to execute all documents that are associated with the administration of grants and training opportunities awarded to the City or to apply for grants or grant -related activities available to the City's public safety entities.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Review and adopt Resolution No. R-2026-07, a Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute Urban Area Security Initiative (UASI) Grant documents for and on behalf of the City of Placentia; and
2. Authorize the City Administrator and designated persons within the Placentia Police Department to oversee and administer the projects associated with the Anaheim/Santa Ana UASI training and funding on behalf of the City.
Strategic Plan Statement:
This item is consistent with the City Council's approved Strategic Goal 1: Fiscal Sustainability.
This agenda item works towards the long-term health by responsibly managing resources. 36 Discussion:
The City has previously applied for and accessed training and funding opportunities through the Anaheim/Santa Ana Urban Area Security Initiative (UASI) Working Group. The proposed resolution shall delegate signatory authorities to persons holding the positions hereby designated to manage documents and activities associated with the UASI Grant on behalf of the City.
Fiscal Impact Summary:
While the purpose of this agenda item is to approve the signatories on documents associated with the UASI grant and therefore this specific action does not have a direct financial impact, Placentia's overall participation with UASI greatly benefits the City.
Attachments
Anaheim_ Santa Ana - Sub -Recipient Agreement.pdf
UASI Resolution No. R-2026-07.docx
37 AGREEMENT
SUB -RECIPIENT: CITY OF PLACENTIA
City Contract Number
TABLE OF CONTENTS
Section Description Page
I
INTRODUCTION
§101. Parties to the Agreement 3
§102. Representatives of the Parties and Service of Notices 3 §103. Independent Party 4
§104. Conditions Precedent to Execution of this Agreement 4 II
TERM AND SERVICES TO BE PROVIDED
§201. Time of Performance 5
§202. Use of Grant Funds 5
III
PAYMENT
§301. Payment of Grant Funds and Method of Payment 9
IV
STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
§402. Applicable Law, Interpretation and Enforcement
§403. Integrated Agreement
§404. Excusable Delays
§405. Breach
§406. Prohibition Against Assignment or Delegation
§407. Permits
§408. Bonds
10 10
10 10
11 11
11 11
TABLE OF CONTENTS
Section Description Page
§409. Indemnification 11
§410. Conflict of Interest 12
§411. Restriction on Disclosures 14
§412. Statutes and Regulations Applicable to All Grant Contracts 14 §413. Federal, State, and Local Taxes 17
§414. Inventions, Patents and Copyrights 17
§415. MBE/VVBE 20
V
DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults 21
§502. Amendments 21
V
ENTIRE AGREEMENT
§601. Complete Agreement
§602. Number of Pages and Attachments
22 22
Execution (Signature) Page 23
EXHIBITS
Exhibit A CaIOES FY2024 Standard Grant Assurances
Exhibit A-1 Standard Assurances Addendum
Exhibit B Certification Regarding Debarment, Suspension and Other Responsibility Matters
Exhibit C Certification Regarding Lobbying
Exhibit D Supplemental Grant Subaward Information
Agreement Number:
AGREEMENT FOR TRANSFER OR PURCHASE OF EQUIPMENT/SERVICES OR FOR
REIMBURSEMENT OF TRAINING COSTS
FOR FY2024 URBAN AREAS SECURITY INITIATIVE (UASI)
BETWEEN
THE CITY OF ANAHEIM
AND CITY OF PLACENTIA
THIS AGREEMENT is made and entered into this day of 20 , by and between the CITY OF ANAHEIM, a municipal corporation (the "CITY"), and CITY OF PLACENTIA ("SUB -RECIPIENT").
WITNESSETH
WHEREAS, CITY, acting through the Anaheim Police Department in its capacity as a Core City for the Anaheim/Santa Ana Urban Area under the FY2024 Urban Areas Security Initiative, has applied for, received and accepted a grant entitled "FY 2024 Urban Areas Security Initiative" FAIN # EMW-2024-SS-05088 under the Homeland Security Grant Program from the federal Department Of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), through the State of California Governor's Office of Emergency Services (CaIOES), to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States (the "grant"), as set forth in the grant guidelines and assurances that are incorporated to this Agreement by reference and located at:
U.S. Department of Homeland Security "Fiscal Year 2024 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity (NOFO)"
https://www.fema.gov/qrants/preparedness/homeland-security/fy-24-nofo California Office of Emergency Services "FY2024 Homeland Security Grant Program: California Supplement to Federal Program Guidance and Application Kit"
htips:// www.caloes.ca.gov/wp-content/uploads/Grants/Documents/FY2024-HSGP- State-Supplement-updated-12.18.24. pdf
Copies of the grant guidelines shall be retained in the Anaheim/Santa Ana Grant Office.
WHEREAS, this financial assistance is administered by the CITY OF ANAHEIM ("CITY") and is overseen by the California Governor's Office of Emergency Services ("CaIOES"); and
WHEREAS, this financial assistance is being provided to address the unique equipment, training, planning, and exercise needs of large urban areas, and to assist 1 them in building an enhanced and sustainable capacity to prevent, prepare for, protect against, and respond to threats or acts of terrorism; and WHEREAS, the Anaheim/Santa Ana Urban Area ("ASAUA") consists of 34 cities in Orange County, including the City of Anaheim and the City of Santa Ana, the County of Orange, Santa Ana Unified School District Police, California State University, Fullerton, University of California, Irvine, Municipal Water District of Orange County, and the Orange County Fire Authority; and
WHEREAS, the Office of Grants Management ("OGM") awarded a FY2024 UASI Grant of $4,731,981 ("Grant Funds") to the CITY OF ANAHEIM, as a Core City, for use in the ASAUA; and
WHEREAS, the CITY has designated the Chief of Police, or his designee and the Anaheim Police Department, Emergency Management Director ("UASI Grant Office") to provide for terrorism prevention and emergency preparedness; and WHEREAS, the UASI Grant Office now wishes to distribute FY2024 UASI Grant Funds throughout the ASAUA, as further detailed in this Agreement ("Agreement") to CITY OF PLACENTIA ("SUB -RECIPIENT") and others;
WHEREAS, the CITY and SUB -RECIPIENT are desirous of executing this Agreement as authorized by the City Council and the Chief of Police which authorizes the CITY to prepare and execute the Agreement.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
2 I
INTRODUCTION
§101. Parties to the Agreement
The parties to this Agreement are:
A. The CITY, a municipal corporation, having its principal office at 425 South Harbor Boulevard, Anaheim, CA 92805; and
B. CITY OF PLACENTIA, a municipal corporation, 401 E. Chapman Avenue, Placentia, CA 92870
§102. Representatives of the Parties and Service of Notices A. The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands and communications shall be given are as follows:
1. The representative of the City of Anaheim shall be, unless otherwise stated in the Agreement:
Kerrstyn Vega, Police Support Services Administrator
Anaheim Police Department
425 South Harbor Boulevard
Anaheim, CA 92805
Phone: (714) 765-1931
[email protected]
2. The representative of CITY OF PLACENTIA shall be:
Name: Brian Perry
Title: Captain
Sub Recipient Name: City of Placentia
Sub Recipient Address: 401 E. Chapman Ave
City Placentia
State: CA
Phone: 714-993-8285
E-mail: [email protected]
Zip: 92870
B. Formal notices, demands and communications to be given hereunder by either party shall be made in writing and may be effected by personal delivery or by registered or certified mail, postage prepaid, return receipt requested and shall be deemed communicated as of the date of mailing. 3 C. If the name of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice shall be given, in accord with this section, within five (5) business days of said change.
§103. Independent Party
SUB -RECIPIENT is acting hereunder as an independent party, and not as an agent or employee of the CITY OF ANAHEIM. No employee of SUB -RECIPIENT is, or shall be an employee of the CITY OF ANAHEIM by virtue of this Agreement, and SUB -RECIPIENT shall so inform each employee organization and each employee who is hired or retained under this Agreement. SUB -RECIPIENT shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the CITY OF ANAHEIM. §104. Conditions Precedent to Execution of This Agreement SUB -RECIPIENT shall provide copies of the following documents to the CITY OF ANAHEIM, unless otherwise exempted.
A. Grant Assurances in accordance with section §412A of this Agreement attached hereto as Exhibit A and Exhibit A-1 and made part hereof.
B. Certifications Regarding Ineligibility, Suspension and Debarment as required by Executive Order 12549 in accordance with section §412 of this Agreement and attached hereto as Exhibit B and made a part hereof.
C. Certifications and Disclosures Regarding Lobbying in accordance with section §41201 of this Agreement and attached hereto as Exhibit C and made a part hereof. SUB -RECIPIENT shall also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by SUB -RECIPIENT.
4 I I
TERM AND SERVICES TO BE PROVIDED
§201. Time of Performance
The term of this Agreement shall commence on 11/12/2025 and end on 3/31/2027 or upon the final disbursement of all of the Grant Amount (as defined in Section 301) and any additional period of time as is required to complete any necessary close out activities. Said term is subject to the provisions herein.
§202. Use of Grant Funds
A. CITY may, a) transfer to SUB -RECIPIENT, equipment or services purchased with grant funds and in accordance with grant guidelines set forth above; or, b) reimburse SUB -RECIPIENT for purchase of authorized equipment, exercises, services or training upon receiving prior written approval from CITY or its designee and in accordance with grant guidelines and in full compliance with all of SUB -RECIPIENT'S purchasing and bidding procedures. SUB -RECIPIENT shall specify the equipment, services, exercises and training to be purchased using the Application for Project Funding. A paper copy of this document will be provided to SUB - RECIPIENT by CITY. If additional copies of the document are needed, SUB -RECIPIENT may contact the Anaheim Grant Coordinator and it will be provided.
B. SUB -RECIPIENT shall provide any reports requested by the CITY regarding the performance of the Agreement. Reports shall be in the form requested by the CITY, and shall be provided in a timely manner.
C. SUB -RECIPIENT shall provide the CITY a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet the minimum federal requirements. Federal procurement requirements for the FY2024 UASI Grant can be found at 2 Code of Federal Regulations (CFR) Part 200 "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." D. The Authorized Equipment List (AEL) is a list of the allowable equipment which may be purchased pursuant to this Agreement and is located at https://www.fema.gov/authorized-equipment-list , and incorporated to this Agreement by reference. A copy of the AEL shall be retained in the Anaheim/Santa Ana Grant Office. Unless otherwise stated in program guidance any equipment acquired pursuant to this Agreement shall meet all mandatory regulations and/or DHS -adopted standards to be eligible for purchase using grant funds.
Any equipment acquired or obtained with Grant Funds:
5 1. Shall be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant;
2. Shall be consistent with needs as identified in the National Priorities and Core Capabilities, the State Homeland Security Strategy and the Anaheim/Santa Ana Urban Area and Orange County Operational Area Homeland Security Grants Strategy, the Threat Hazard Identification and Risk Assessment (THIRA), the State
Preparedness Report; and deployed in conformance with those plans;
3. Shall be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan;
4. Shall be subject to the requirements of Title 2 CFR Part 200.313 and 200.314. For the purposes of this subsection, "Equipment" is defined as nonexpendable property that is not consumed or does not lose its identity by being incorporated into another item of equipment, which costs $5,000 or more per unit, or is expected to have a useful life of one (1) year or more.
5. Shall be used by SUB -RECIPIENT in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer useful for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency.
6. Shall be made available for use on other projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use shall be given to other programs or projects supported by the awarding agency.
7. Shall be recorded on a ledger. The record shall include: (a) description of the item of Equipment, (b) serial number or other identification number, (c) the source of funding for the property (including FAIN); (d) who holds the title, (e) date of acquisition; (f) the per unit acquisition cost of the Equipment, (g) percentage of federal participation in the project costs for the Federal award under which the property was acquired, (h) location, and (i)use and 6 condition of Equipment, and (j) ultimate disposition data including the date of disposal and sale price of the property. Records must be retained pursuant to 2 CFR Part 200.313.
8. All equipment obtained under this Agreement shall have an ASAUA identification decal affixed to it, and, when practical, shall be affixed where it is readily visible.
9. A physical inventory of the Equipment shall be taken and the results reconciled with the Equipment records at least once every two years.
Inventory shall also be taken prior to any UASI, State or Federal monitor visits.
10. SUB -RECIPIENT shall exercise due care to preserve and safeguard equipment acquired with grant funds from damage or destruction and shall provide regular maintenance and such repairs for said equipment as necessary, in order to keep said equipment continually in good working order. Such maintenance and servicing shall be the sole responsibility of SUB -RECIPIENT, who shall assume full responsibility for maintenance and repair of the equipment throughout the life of said equipment.
11. SUB -RECIPIENT shall identify a Point -of -Contact (POC) to be responsible for all Equipment prior to the receipt of the item(s). POC will serve as the custodian of the Equipment. SUB -RECIPIENT shall notify the CITY of any change in the POC and assume the responsibility of advising the new custodian of all UASI grant program guidelines and requirements.
12. SUB -RECIPIENT shall contact the ASAUA Grant Office prior to initiating the disposition process. Disposal of equipment shall be conducted pursuant to 2 CFR Part 200.313. The ASAUA will contact the awarding agency for disposition instructions, if necessary, prior to any action being taken.
E. Any training paid pursuant to this Agreement shall conform to the guidelines as listed in FY2024 Homeland Security Grant Program, as set forth above. All training expenses must be pre -authorized by CaIOES. A catalogue of Grantor approved and sponsored training courses is available at lrttps://cdp.dhs qov/.
F. Any exercise paid pursuant to this Agreement shall conform to the guidelines as listed in FY2024 Homeland Security Grant Program, as set forth above.
Detailed Homeland Security Exercise and Evaluation Program Guidance is available at https://www.fema.gov/media-library/assets/documents/32326 .
G. Any planning paid pursuant to this Agreement shall conform to the guidelines 7 as listed in FY2024 Homeland Security Grant Program, as set forth above.
H. Any organizational activities paid pursuant to this Agreement shall conform to the guidelines as listed in FY2024 Homeland Security Grant Program, as set forth above.
8 III
PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. CITY may, a) transfer to SUB -RECIPIENT, equipment or services purchased with grant funds; or, b) reimburse SUB -RECIPIENT for the purchase of authorized equipment, exercises, services or training upon receiving prior written approval from CITY or its designee and in accordance with grant guidelines and in full compliance with all of SUB -RECIPIENT'S purchasing and bidding procedures. SUB -RECIPIENT shall specify the equipment, exercises, services or training to be purchased using the Application for Project Funding. A copy of this document will be provided to SUB -RECIPIENT by CITY. If additional copies of the document are needed, SUB -RECIPIENT may contact the Anaheim Grant Coordinator and it will be provided. Funds may be used for planning, exercises, organizational and training activities, and the purchase of equipment as described in Section 202 above.
B. SUB -RECIPIENT shall provide invoices to the CITY requesting payment and all supporting documentation. Each reimbursement request shall be accompanied by the Reimbursement Request for Grant Expenditures detailing the expenditures made by SUB -RECIPIENT as authorized by Section 202 above. Each reimbursement request shall be submitted to the Anaheim UASI Grant Office. For equipment for which SUB -RECIPIENT is requesting reimbursement, all appropriate back-up documentation must be attached to the reimbursement form, including invoices, proof of payment, packing slips, and Equipment Reimbursement Worksheet. For training reimbursements, SUB - RECIPIENT must include a copy of any certificates issued or a copy of the class roster verifying training attendees, proof that a CaIOES tracking number has been assigned to the course, timesheets and payroll registers for all training attendees, receipts for travel expenses related to the training, and Training Reimbursement Worksheet. For regional project reimbursements, SUB -RECIPIENT must include approval from the lead agency for all submitted invoices.
C. Payment of final invoice shall be withheld by the CITY until SUB -RECIPIENT has turned in all supporting documentation and completed the requirements of this Agreement.
D. It is understood that the CITY makes no commitment to fund this Agreement beyond the terms set forth herein.
E. Funding for all periods of this Agreement is subject to the continuing availability to the CITY of federal funds for this program. The Agreement may be terminated immediately upon written notice to SUB -RECIPIENT of a loss or reduction of federal grant funds.
9 Iv
STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and shall not be deemed to affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement shall be construed according to its fair meaning and not strictly for or against either party. The word "Sub -recipient" herein and in any amendments hereto includes the party or parties identified in this Agreement. The singular shall include the plural. If there is more than one Sub -recipient as identified herein, unless expressly stated otherwise, their obligations and liabilities hereunder shall be joint and several. Use of the feminine, masculine, or neuter genders shall be deemed to include the genders not used.
§402. Applicable Law, Interpretation and Enforcement
Each party's performance hereunder shall comply with all applicable laws of the United States of America, the State of California, and the CITY. This Agreement shall be enforced and interpreted under the laws of the State of California and the CITY.
If any part, term or provision of this Agreement shall be held void, illegal, unenforceable, or in conflict with any law of a federal, state or local government having jurisdiction over this Agreement, the validity of the remaining portions of provisions shall not be affected thereby.
§403. Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only by a written instrument executed by both parties hereto. §404. Excusable Delays
In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension.
Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires; floods; epidemics; quarantine 10 r
1. restrictions; strikes, freight embargoes or delays in transportation; to the extent that they are not caused by the party's willful or negligent acts or omissions and to the extent that they are beyond the party's reasonable control. §405. Breach
Except for excusable delays, if any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein except that in no event shall any party recover more than once, suffer a penalty or forfeiture, or be unjustly compensated.
Contractual / Legal Remedies for Breach of Contract --Should SUB -RECIPIENT fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly, or negligently breach any term, condition or requirement of the Agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and/or any other remedy available pursuant to the Agreement or the laws then in effect. §406. Prohibition Against Assignment or Delegation
SUB -RECIPIENT may not, unless it has first obtained the written permission of the CITY:
A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §407. Permits
SUB -RECIPIENT and its officers, agents and employees shall obtain and maintain all permits and licenses necessary for SUB -RECIPIENT performance hereunder and shall pay any fees required therefore. SUB -RECIPIENT further certifies to immediately notify the CITY of any suspension, termination, lapses, non -renewals or restrictions of licenses, certificates, or other documents. §408. Bonds
SUB -RECIPIENT must purchase a performance bond for any equipment item over $250,000 or any vehicle (including aircraft or watercraft) financed with homeland security funds. SUB -RECIPIENT must provide a copy of performance bond to CITY no later than the time of reimbursement.
§409. Indemnification
To the fullest extent of the law, SUB -RECIPIENT agrees to indemnify, defend, and hold harmless the City of Anaheim, its officers, agents, employees, 11 representatives and designated volunteers from and against any and all claims, demands, defense costs, or liability of any kind or nature arising out of or resulting from, or any way connected with SUB -RECIPIENT'S acts, errors or omissions in the performance of SUB -RECIPIENT'S services or use of grant funds under the terms of this Agreement.
§410. Conflict of Interest
A. SUB -RECIPIENT covenants that it will comply with 2 CFR 200.318(c)(1) and that none of its directors, officers, employees, or agents shall participate in selecting, or administrating any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor; or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc.; or where such person knows or should have known that:
1. A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract;
2. The subcontractor is someone with whom such person has or is negotiating any prospective employment; or
3. The participation of such person would be prohibited by the California Political Reform Act, California Government Code §87100 et seq. if such person were a public officer, because such person would have a "financial or other interest" in the subcontract.
B. Definitions:
1. The term "immediate family" includes but is not limited to domestic partner and/or those persons related by blood or marriage, such as husband, wife, father, mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law.
2. The term "financial or other interest" includes but is not limited to:
a. Any direct or indirect financial interest in the specific contract, including a commission or fee, a share of the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward.
b. Any of the following interests in the subcontractor
ownership: partnership interest or other beneficial interest of five percent or more; ownership of five percent or more of the stock; employment in a managerial capacity; or
membership on the board of directors or governing body. 12 C. SUB -RECIPIENT further covenants that no officer, director, employee, or agent shall solicit or accept gratuities, favors, anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent).
D. SUB -RECIPIENT shall not subcontract with a former director, officer, or employee within a one year period following the termination of the relationship between said person and SUB -RECIPIENT..
E. Prior to obtaining the CITY'S approval of any subcontract, SUB -RECIPIENT shall disclose to the CITY any relationship, financial or otherwise, direct or indirect, of SUB -RECIPIENT or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees.
F. For further clarification of the meaning of any of the terms used herein, the parties agree that references shall be made to the guidelines, rules, and laws of the CITY, SUB -RECIPIENT, the State of California, and Federal regulations regarding conflict of interest.
G. SUB -RECIPIENT warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for procuring this Agreement.
H. SUB -RECIPIENT covenants that no member, officer or employee of SUB - RECIPIENT shall have interest, direct or indirect, in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafter.
I. SUB -RECIPIENT agrees that no individual shall participate in any procurement activity if a real or apparent conflict of interest exists, including, but not limited to, financial or personal relationships with any entity considered for a contract.
J. SUB -RECIPIENT shall maintain a written standards of conduct and shall take appropriate disciplinary action against any employee, officer, or agent who violates these standards. Disciplinary actions may include, but are not limited to, formal reprimand, suspension, or termination, depending on the severity of the violation.
K. SUB -RECIPIENT shall report any violations of this agreement to the awarding agency within 5 business days of discovery and shall cooperate fully with any investigation or audit related to the incident.
L. SUB -RECIPIENT shall incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this project and shall substitute the term "subcontractor" for the term "SUB - RECIPIENT" and "sub subcontractor" for "Subcontractor". 13 §411. Restriction on Disclosures
Any reports, analysis, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec. 6250, et seq.).
§412. Statutes and Regulations Applicable To All Grant Contracts A. Compliance With Grant Assurances
To obtain the Grant Funds, the Grantor required an authorized representative of the CITY to sign certain promises regarding the way the Grant Funds would be spent ("Grant Assurances"), attached hereto as Exhibit A and Exhibit A-1.
By signing these Grant Assurances, the CITY became liable to the Grantor for any funds that are used in violation of the grant requirements. SUB - RECIPIENT shall be liable to the Grantor for any funds the Grantor determines SUB -RECIPIENT used in violation of these Grant Assurances. SUB - RECIPIENT shall indemnify and hold harmless the CITY for any sums the Grantor determines SUB -RECIPIENT used in violation of the Grant Assurances.
B. SUB -RECIPIENT shall comply with all applicable requirements of state, federal, county and SUB -RECIPIENT laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. SUB -RECIPIENT shall comply with state and federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. SUB -RECIPIENT shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to:
1. Office of Management and Budget (OMB) Circulars
SUB -RECIPIENT shall comply with 2 Code of Federal Regulations (CFR) Part 200 (Uniform Administrative, Cost Principles, and Audit Requirements for Federal Awards).
2. Single Audit Act
If Federal funds are used in the performance of this Agreement, SUB -RECIPIENT shall adhere to the rules and regulations of the Single Audit Act, 31 USC Sec. 7501 et seq.; Title 2 Code of Federal Regulations, Part 200, Subpart F Audit Requirements; and any administrative regulation or field memos implementing the Act. When reporting on the FY2024 UASI Grant Program under the Single Audit Act, SUB -RECIPIENT shall use Catalog of Federal Domestic Assistance (CFDA) Program Number
97.067 "Homeland Security Grant Program"; Grant Identification Number 2024-0088; and identify the City of Anaheim as the Pass -Through.
14 3. Records Maintenance
Records, in their original form, shall be maintained in accordance with requirements prescribed by the CITY with respect to all matters covered on file for all documents specified in this Agreement.
Original forms are to be maintained on file for all documents specified in this Agreement. Such records shall be retained for a period of three (3) years after the CITY receives notification of grant closeout from CaIOES, and after final disposition of all pending matters. "Pending matters" include, but are not limited to, an audit, litigation or other actions involving records. The CITY may, at its discretion, take possession of, retain and audit said records. Records, in their original form pertaining to matters covered by this Agreement, shall at all times be retained within the County of Orange unless authorization to remove them is granted in writing by the CITY.
4. Subcontracts and Procurement
SUB -RECIPIENT shall comply with the federal and SUB -
RECIPIENT standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts.
SUB -RECIPIENT shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements.
SUB -RECIPIENT shall submit all Subcontractor Agreements to the CITY for review prior to the release of anv funds to the subcontractor. SUB -RECIPIENT shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement.
5. Civil Rights
SUB -RECIPIENT shall comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) The Age Discrimination act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation act of 1970 15 (P.L. 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601, et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; (j) the requirements of any other nondiscrimination statute(s) which may apply to the application; and (k) P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance.
6. Telecommunications
SUB -RECIPIENT will comply with 2 CFR 200.216 and FEMA
Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunication Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.
7. Lobbying Prohibited
SUB -RECIPIENT will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti - Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by SUB -RECIPIENT to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement.
8. Clean Air Act
SUB -RECIPIENT agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. SUB -RECIPIENT agrees to report any violation of the Clean Air Act to the CITY and understands and agrees that the CITY will, in turn report each violation as required to assure notification to the
Federal Emergency Management Agency, and the appropriate 16 Environmental Protection Agency Regional Office. SUB -RECIPIENT further agrees to include these requirements in each subcontract exceeding $150,000 in value financed in whole or in part with Federal assistance provided by FEMA.
C. Statutes and Regulations Applicable To This Particular Grant SUB -RECIPIENT shall comply with all applicable requirements of state and federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program. SUB -RECIPIENT shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to:
1. Title 2 Code of Federal Regulations (CFR) Part 200; EO 12372; Department of Justice (DOJ) Office of Judicial Programs (OJP) Office of the Comptroller, U.S. Department of Homeland Security, Preparedness Directorate Financial Management Guide; U.S.
Department of Homeland Security, Office of Grants and Training, FY 2024 Homeland Security Grant Program —Notice of Funding Opportunity; ODP WMD Training Course Catalogue; and DOJ Office for Civil Rights.
Standardized Emergency Management System (SEMS)
requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 of Title 2, § 8607.1(e) and CCR Title 19, §§ 2445-2448.
Provisions of 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Part 38, Equal Treatment of Faith -based Organizations; Part 42, Nondiscrimination/Equal employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection
Procedures; Part 64, Floodplain Management and Wetland
Protection Procedures; Federal laws or regulations applicable to federal Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub -awards) with Institutions of Higher Learning, Hospitals and other Non -Profit Organizations; and Part 83, Government- Wide Requirements for a Drug Free
Workplace (grants).
17 2. Travel Expenses
SUB -RECIPIENT as provided herein may be compensated for SUB - RECIPIENT'S reasonable travel expenses incurred in the
performance of this Agreement, to include travel and per diem, unless otherwise expressed. Travel including in -State and out -of - State travel shall not be reimbursed without prior written authorization from the UASI Grant Office.
SUB -RECIPIENT'S travel and per diem reimbursement costs shall be reimbursed based on SUB -RECIPIENT'S travel policies and procedures. If SUB -RECIPIENT does not have established travel policies and procedures, SUB -RECIPIENT'S reimbursement rates shall not exceed the amounts established under 5 U.S.0 5701-11, ("Travel and Subsistence Expenses; Mileage Allowances"), or by the Administrator of General Services, or by the President (or his or her designee) pursuant to any provisions of such subchapter must apply to travel under federal awards (48 CFR 31.205-46(a)).
3. Noncompliance
SUB -RECIPIENT understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of grant funds, and repayment by SUB -RECIPIENT to CITY of any unlawful expenditures.
§413. Federal, State and Local Taxes
Federal, State and local taxes shall be the responsibility of SUB -RECIPIENT as an independent party and not as a CITY employee.
§414. Inventions, Patents and Copyrights
A. Reporting Procedure for Inventions
If any project produces any invention or discovery (Invention) patentable or otherwise under title 35 of the U.S. Code, including, without limitation, processes and business methods made in the course of work under this Agreement, SUB -RECIPIENT shall report the fact and disclose the Invention promptly and fully to the CITY. The CITY shall report the fact and disclose the Invention to the Grantor. Unless there is a prior agreement between the CITY and the Grantor, the Grantor shall determine whether to seek protection on the Invention. The Grantor shall determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy ("Policy") embodied in the Federal Acquisition Regulations System, which is based on Ch. 18 of title 35 U.S.C. Sections 200, et seq. (Pub. L. 95-517, Pub.
L. 98-620, 37 CFR part 401); Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated 2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, 3 CFR, 1987 18 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, 3 CFR, 1987 Comp., p. 262). SUB -RECIPIENT hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy.
B. Rights to Use Inventions
CITY shall have an unencumbered right, and a non-exclusive, irrevocable, royalty- free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement.
C. Copyright Policy
1. Unless otherwise provided by the terms of the Grantor or of this Agreement, when copyrightable material ("Material") is developed under this Agreement, the author or the CITY, at the CITY'S discretion, may copyright the Material. If the CITY declines to copyright the Material, the CITY shall have an unencumbered right, and a non-exclusive, irrevocable, royalty- free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement.
2. The Grantor shall have an unencumbered right, and a non-exclusive, irrevocable, royalty -free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement.
3. SUB -RECIPIENT shall comply with all applicable requirements in the Code of Federal Regulations related to copyrights and copyright policy.
D. Rights to Data
The Grantor and the CITY shall have unlimited rights or copyright license to any data first produced or delivered under this Agreement. "Unlimited rights" means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so; as required by 48 CFR 27.401. Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U.S.C.
Section 401 or 402, the Grantor acquires the data under a copyright license as set forth in 48 CFR 27.404(f)(2) instead of unlimited rights. (48 CFR 27.404(a)).
E. Obligations Binding on Subcontractors
SUB -RECIPIENT shall require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts. 19 §415. Minority, Women, And Other Business Enterprise Outreach Program It is the policy of the CITY to provide minority business enterprises (MBEs), women business enterprises (WBEs) and all other business enterprises an equal opportunity to participate in the performance of all SUB -RECIPIENT contracts, including procurement, construction and personal services. This policy applies to all Contractors and Sub -Contractors.
20 V
DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should SUB -RECIPIENT fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law.
§502. Amendments
Any change in the terms of this Agreement, including changes in the services to be performed by SUB -RECIPIENT and any increase or decrease in the amount of compensation which are agreed to by the CITY and SUB -RECIPIENT shall be incorporated into this Agreement by a written amendment properly executed and signed by the person authorized to bind the parties thereto.
SUB -RECIPIENT agrees to comply with all future CITY directives, or any rules, amendments or requirements promulgated by the CITY affecting this Agreement.
21 VI
ENTIRE AGREEMENT
§601. Complete Agreement
This Agreement contains the full and complete Agreement between the two parties. Neither verbal agreement nor conversation with any officer or employee of either party shall affect or modify any of the terms and conditions of this Agreement.
§602. Number of Pages and Attachments
This Agreement is executed as one original. This Agreement includes twenty- three (23) pages and five (5) Exhibits which constitute the entire understanding and agreement of the parties.
22 IN WITNESS WHEREOF, the City and CITY OF PLACENTIA have caused this Agreement to be executed by their duly authorized representatives on the date first set forth above.
ATTEST: CITY OF ANAHEIM, a municipal Corporation
of the State of Califomia
By: By:
Theresa Bass Rick Amiendariz
Clerk of the Council Interim Chief of Police
SUB -RECIPIENT
CITY OF PLACENTIA
UEI No. WN5YQKL2QFZ5
APPROVED AS TO FORM: By:
By:
Kristin Pelletier
Chief Assistant City Attorney
23 Printed Name Jennifer Lampman
Title
City Administrator
APPROVED AS TO FORM
By:
Printed Name Christian Bettenhausen
Title
City Attorney
ATTEST
By:
Printed Name:
Title:
City Clerk
Robert S. McKinnell
EXHIBIT A
California Governor's Office of Emergency Services
FY2024 Grant Assurances
(All HSGP Applicants)
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.
The requirements outlined in these assurances apply to Applicant and any of its subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and Budget (OMB) and can be found at
httb:// www.whitehouse.aov/omb/ .
In the event Cal OES determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, Applicants will be notified of the changes in writing.
Once notification has been made, any subsequent request for funds will indicate Applicant acceptance of the changes to the subaward.
State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authoriz jjpn Initials
must specify that the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in Initials
connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation, or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (4) (b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
Initials ,IZ'F
5. Non -Discrimination and Equal Employment Opportunity The Applicant will comply with all state and federal statutes relating to non- discrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101 et seq.), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R.
Partl00. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units — i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) — be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; (k) DHS policy to ensure the equal treatment of faith -based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19;
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(I) The California's Fair Employment and Housing Act (FEHA) (California Government Code §§12940-12957), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.
Civil Rights Policies for Program Beneficiaries and Subrecioients of DHS funding, pertaining to the following are available on the Cal OES website ( https://www.caloes.ca.aov/office-of-the-director/Dolicv-administration/civil- rights-eeo/):
• Non-discrimination in Programs & Services
• Reasonable Accommodation for Program Beneficiaries
• Language Access Policy
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) The California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387);
(c) The Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters;
(d) The Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
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(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 1 1990 which requires preservation of wetlands; (i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (Pl. 93-205);
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); and
(m)The Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease- and-desist order pursuant to section 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.8.
Audits
For subrecipients expending $1,000,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and C.F.R., Part 200, Subpart F Audit Requirements.
9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the aw Initials
The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment -The Applicant will comply with 31 U.S.0 §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance.
12. Reporting -Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A.
13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Traffickina Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally -assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non- profit organizations.
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16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.
17. Property -Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acauisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and
(d) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally -Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project; (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.
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19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text -based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.
20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code §7920.000 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.
21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
The Applicant must coordinate with appropriate government authorities when performing project activities outside the United States and obtain all appropriate licenses, permits, or approvals.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is required to have a publicly -available privacy policy that describes standards on the usage and maintenance of the PII they collect. The Applicant may refer to the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as a useful resource.
24. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so.
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25. Duplicative Costs
Applicants are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)). However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions.
26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.
27. Federal Debt Status
The Applicant is required to be non -delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers: (a list of certified air carriers can be found at: Certificated Air Carriers List I US Department of Transportation, httos:// www.transportation.aov/policy/aviation- policv/certificated-air-carriers-list) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 401 18) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
30. Non -supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources.
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31. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.
33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.
35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain written permission from DHS prior to using the DHS seals, logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials.
37. Performance Goals (HSGP and NSGP)
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must Initials
Ln
demonstrate
demonstrate how the grant -funded project addresses the core capability gap associated with each project. The capability gap reduction must be addressed in the Project Description of the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
39. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
The Applicant must comply with the "Build America, Buy America" Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless:
(a) All iron and steel used in the project are produced in the United States - this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b) All manufactured products used in the project are produced in the United States - this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (c) All construction materials are manufactured in the United States - this means that all manufacturing processes for the construction material occurred in the United States.
The "Buy America" preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.
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Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.
40. E.O. 14074 - Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing.
IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc.
Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the DHS Standard Terms and Conditions 2024, Version 2, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fyl5-dhs-standard-terms-and- conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.
City of Placentia
Applicant/Subrecipient:
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title: City Administrator
Jennifer Lampman
Date:
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EXHIBIT A-1
Program Standard Assurances Addendum
As the duly authorized representative of the Applicant/Subrecipient, I hereby certify that the Applicant/Subrecipient, and any of its second-tier subrecipients or representatives, will comply with all applicable local, state, and federal statutes, including but not limited to the following state and federal statutes prohibiting hate - based conduct:
(a) California Penal Code section 422.6(a);
(b) California Penal Code section 404.6;
(c) California Penal Code section 422(a);
(d) California Civil Code section 52.1;
(e) 18 U.S.C. § 249;
(f) 42 U.S.C. § 3631;
(g) 18 U.S.C. § 247; and
(h) 18 U.S.C. § 241, 245.
Additionally, Applicant/Subrecipient will not engage, and certifies that it will take steps to ensure that its second-tier subrecipients and representatives do not engage, in conduct contrary to the purposes of the grant program and/or that threatens the safety and security of Californians, including, but not limited to, acts of violence or unlawful intimidation on the basis of race, gender, religion, national origin, sexual orientation, or other protected classifications. Prohibited conduct includes, but is not limited to, violation of the federal and state laws identified herein.
The undersigned represents that he/she is authorized to enter into this Addendum for and on behalf of the Applicant/Subrecipient. Applicant/Subrecipient understands that failure to comply with this Addendum or any of the assurances may result in suspension, termination, reduction, or de -obligation of funding.
Applicant/Subrecipient agrees to repay funds in the event there is a violation of grant assurances.
Applicant/Subrecipient: City of Placentia
Signature of Authorized Agent:
Printed Name of Authorized Agent: Jennifer Lampman
Title: City Administrator
Date:
EXHIBIT B
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under the applicable CFR covering New Restrictions on Government -wide Debarment and Suspension (Nonprocurement). The certification shall be treated as a material representation of fact upon which reliance will be placed when the Agency determines to award the covered transaction or cooperative agreement.
As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal State or local) with commission of any of these offenses enumerated in paragraph (1) (b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
Authorized Agent Signature
Jennifer Lampman
Printed or Typed Name
City Administrator
Title
Address: City of Placentia
401 E. Chapman Ave
Placentia, CA 92870
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this document, the prospective recipient of Federal assistance funds is providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to whom this agreement is entered, if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous, when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Procurement or Non Procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
EXHIBIT C
CERTIFICATION REGARDING LOBBYING
Certification for Contracts. Grants. Loans and Cooperative Aareements The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL "Disclosure Form to Report Lobbying" in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The Subrecipient, as identified below, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Subrecipient understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.
AGREEMENT NUMBER:
City of Placentia
AGENCY
Jennifer Lampman, City Administrator
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE DATE
EXHIBIT D
SUPPLEMENTAL GRANT SUBAWARD INFORMATION
1. Anaheim UASI Grant Office Contact Information Section:
Anaheim Police Department
Kerrstyn Vega, Police Support Services Administrator
425 S. Harbor Blvd.
Anaheim, CA 92805
2. FAIN#: EMW-2024-SS-05088
3. FUND: Federal Trust
4. Program: Homeland Security Grant Program
5. Match Requirement: None
6. Federal Awarding Agency Section:
Federal
Program
Fund / AL #
Homeland
Security Grant
Program /
97.067
Federal
Awarding Date
Agency
US Department 09/01/2024
of Homeland
Security
Federal Award
7. Project Description Section:
• Project Acronym:
Homeland Security Grant Program (HSGP)
• Project Description:
Total Federal
Award Amount
$182,068,773
Total Local
Assistance
Amount
$172,965,335
Support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States.
8. Research & Development Section:
• Is this Subaward a Research & Development grant? Yes O No O
RESOLUTION NO. R-2026-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA, AUTHORIZING PERSONS
HOLDING CERTAIN DESIGNATED POSITIONS TO
EXECUTE URBAN AREA SECURITY INITIATIVE GRANT
DOCUMENTS FOR AND ON BEHALF OF THE CITY OF
PLACENTIA
A. Recitals
(i). WHEREAS, the City of Placentia (the "City") regularly accesses funding and training assistance funded by grants established by the Department of Homeland Security (hereinafter collectively referred to as "Eligible Grants") from the Federal Department of Homeland Security and administered by the Anaheim/ Santa Ana Urban Area Security initiative (ASAUASI); and
(ii). WHEREAS, part of such applications for Eligible Grants, the Anaheim/ Santa Ana Urban Areas Security Initiative requires the City to maintain a Resolution with authorization from the City Council, authorizing persons holding specific positions to act on behalf of the City, and designates and/or affirms that the City official executing the grant agreement is authorized to do so.
B. Resolution
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. The following City officials are the City's agents for purposes of applying and obtaining Eligible Grants, executing grant agreements and other required documents, and taking any actions necessary to implement such grant agreements and other required documents:
City Administrator
Chief of Police
Police Captain — Administration Commander
APPROVED and ADOPTED this 17th day of February 2026.
Chad P. Wanke, Mayor
Resolution No. R-2026-07
82 ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
1, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 17th day of February 2026, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
Resolution No. R-2026-07
83 3;kc,25,Eggolk
Agenda Item No: 1.f
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Lydie Gutfeld
From: Community Services
Subject:
A RESOLUTION AUTHORIZING PERSONS HOLDING CERTAIN DESIGNATED
POSITIONS TO EXECUTE WHALE TALE GRANT FUNDS DOCUMENTS FROM THE
CALIFORNIA COASTAL COMMISSION FOR AND ON BEHALF OF THE CITY OF
PLACENTIA
Financial Impact:
Fiscal Impact:
None
Summary:
Staff is requesting City Council approval of a resolution authorizing the submission of an application to the California Coastal Commission's Whale Tail Grant Program and, if awarded, acceptance of grant funds. The Whale Tail Grant Program supports educational and experiential opportunities that promote coastal and marine awareness for California residents.
The application submitted was completed to support the ongoing excursion program for our aging participants at the Senior Center.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Review and adopt Resolution No. R-2026-08, a Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute the Whale Tale Grant Funds Documents from the California Coastal Commission for and on behalf of the City of Placentia; and
2. Authorize the City Administrator and designated persons within the Placentia Community Services Department to oversee and administer the projects associated with the California Coastal Commission funding on behalf of the City.
Strategic Plan Statement:
This resolution targets Strategic Goal 1: Fiscal Sustainability as it will provide funding to grow the current excursion program for our senior citizens in Placentia.
Discussion:
If selected as a grant recipient, funding will support a day excursion for Senior Center participants to the Aquarium of the Pacific in Long Beach. Grant funds will cover transportation, aquarium admission, and lunch for participants. This excursion will provide an 84 educational experience focused on marine life and coastal resources, while also creating meaningful socialization opportunities for aging adults. Participation in the excursion will promote active aging, community engagement, and lifelong learning by offering both social and educational benefits in a group setting.
Approval of the resolution is required by the California Coastal Commission as part of the grant application process and to authorize acceptance of funds should the City be awarded the grant.
Fiscal Impact Summary:
While the purpose of this agenda item is to approve the signatories on documents associated with the California Coastal Commission Whale Tale grant and therefore this specific action does not have a direct financial impact, Placentia's overall participation with California Coastal Commission greatly benefits the City.
Attachments
Resolution No. R-2026-08 Whale Tale Grant
85 RESOLUTION NO. R-2026-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA, AUTHORIZING PERSONS
HOLDING CERTAIN DESIGNATED POSITIONS TO
EXECUTE WHALE TALE GRANT FUNDS DOCUMENTS
FROM THE CALIFORNIA COASTAL COMMISSION FOR
AND ON BEHALF OF THE CITY OF PLACENTIA.
A. Recitals.
(i). WHEREAS, the Commission awards grants for projects that it determines are consistent with Division 20 of the Public Resources Code and with the Commission's objective of protecting and enhancing California's coast and ocean for present and future generations; and
(ii). WHEREAS, the Commission requires that governing body of the grantee certify through a resolution that it approves the application for Commission grant funding and authorizes the execution by a representative of the grantee of a grant agreement on terms and conditions required by the Commission.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Approves the filing of project proposal for Whale Tail program grant funding from the Commission; and
2. Delegates the authority to the City Administrator, or designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s); and
3. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
4. The Mayor shall sign this Resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.
Resolution No. R-2026-08
86 APPROVED and ADOPTED this 17th day of February 2026.
Chad P. Wanke, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 17th day of February 2026, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
Resolution No. R-2026-08
87 3;kc,25,Eggolk
Agenda Item No: 1.g
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Matthew Di Mario
From: Public Works
Subject:
RESOLUTION RELATED TO A FRANCHISE WITH CRIMSON CALIFORNIA PIPELINE, L.P. FOR THE OPERATION AND MAINTENANCE OF VARIOUS PIPELINE LOCATIONS IN
THE CITY
Financial Impact:
Fiscal Impact:
There is no fiscal impact associated with the recommended action.
Summary:
On September 7, 1999, Placentia City Council granted a franchise for the operation and maintenance of 846 linear feet of 6 -inch pipeline in the City under Ordinance No. 99-0-122.
This franchise was initially granted to Tosco Corporation, but due to company purchases and acquisitions, Resolution No. R-2006-07, authorized the transfer of the franchise to ConocoPhillips Company. On July 1, 2008, ConocoPhillips Company sold its pipeline system to Crimson California Pipeline, L.P. (Crimson), and Resolution No. R-2009-13, granted Crimson the franchise.
The current franchise has expired, and Crimson is requesting the City grant a new franchise for an additional 25 years. A public hearing is required to adopt an Ordinance for the approval of the franchise. A Resolution was previously approved by City Council on December 2, 2025, via Resolution No. R-2025-72, but the Public Hearing on January 13, 2026, was canceled due to staff discovering that there are more pipelines which are subject to a franchise agreement.
If approved, Resolution No. R-2026-09 will supersede R-2025-72. This item recommends that the City Council adopt Resolution No. R-2026-09, to set a public hearing at a future date of March 17, 2026, for the first reading of the Ordinance.
Recommendation:
Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2026-09, a Resolution of the City Council of the City of Placentia, California, declaring its intention to grant a pipeline franchise to Crimson California Pipeline L.P., a California Limited Partnership, and setting the time when protests may be heard by the legislative body to the proposed franchise and directing the City Clerk to give notice thereof.
Strategic Plan Statement:
There is no specific strategic planning goal or objective associated with this agenda item. 88 Discussion:
On September 7, 1999, Placentia City Council granted a franchise for the operation and maintenance of 846 linear feet of 6 -inch pipeline in the City under Ordinance No. 99-0-122.
This franchise was initially granted to Tosco Corporation, but due to company purchases and acquisitions, Resolution No. R-2006-07, authorized the transfer of the franchise to ConocoPhillips Company. On July 1, 2008, ConocoPhillips Company sold its pipeline system to Crimson California Pipeline, L.P. (Crimson) and Resolution No. R-2009-13, granted Crimson the franchise. The current franchise has expired, and Crimson is requesting the City grant a new franchise for an additional 25 years. A public hearing is required to adopt an Ordinance for the approval of the franchise. A Resolution was previously approved by City Council on December 2, 2025, via Resolution No. R-2025-72, but the Public Hearing on January 13, 2026, was canceled due to staff discovering that there are more pipelines which are subject to a franchise agreement. If approved, Resolution No. R-2026-09 will supersede R-2025-72.
A new franchise would allow Crimson to operate and maintain various sections of the pipeline in the City. There are four pipeline locations subject to the proposed franchise agreement. The first pipeline is the Yorba Linda line. This is a 6 -inch pipeline located south of Bastanchury Road and runs along Berkenstock Lane, Kilmer Drive, Hemingway Avenue, Faulkner Drive, and Bastanchury Road. This Yorba Linda line totals 3,231 linear feet. The second pipeline is the Richfield to Sterns line, a 6 -inch pipeline totaling 13,153 linear feet. This section of pipeline is located along Valencia Avenue, Palm Drive, and Rose Drive. The third pipeline is the REDU Gathering line, totaling 8,941 linear feet. This 6 -inch pipeline includes the streets of Van Buren, Cherry, Lincoln, Orangethorpe, Richfield, and Orchard. The Chapman Line is the last pipeline that is subject to the franchise. This is a 6 -inch pipeline located on Alta Vista Street at the north end of the Alta Vista and Rose intersection, totaling 199 linear feet. The proposed franchise agreement totals 25,524 linear feet of pipeline throughout the City. Exhibit A shows all pipeline locations in detail. This item recommends that the City Council adopt Resolution No. R-2026-09, to set a public hearing at a future date of March 17, 2026, for the first reading of the Ordinance.
Fiscal Impact Summary:
There is no fiscal impact associated with the recommended action. Upon execution of the franchise agreement, Crimson will pay an annual franchise fee to the City of $9,063.06. This fee is to be those fees prescribed by the California Public Utilities Code, Section 6231.5, provided that the rate is subject to increase to the maximum rate established in subsequent amendments of the California Public Utilities Code. The fee collected will be allocated to the General Fund.
Attachments
Attachment 1 - Resolution No. R-2026-09
Attachment 1 - Exhibit A
Attachment 2 - Ordinance No. 0-2026-
89 RESOLUTION NO. R-2026-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PLACENTIA, CALIFORNIA, DECLARING ITS
INTENTION TO GRANT A PIPELINE FRANCHISE TO
CRIMSON CALIFORNIA PIPELINE L.P., A CALIFORNIA
LIMITED PARTNERSHIP AND SETTING THE TIME
WHEN PROTESTS MAY BE HEARD BY THE
LEGISLATIVE BODY TO THE PROPOSED FRANCHISE
AND DIRECTING THE CITY CLERK TO GIVE NOTICE
THEREOF
A. Recitals
(i). WHEREAS, the City Council of the City of Placentia, California (herein referred to as "City Council") intends to grant a pipeline franchise to Crimson California Pipeline L.P, a California limited partnership (herein referred to as "Crimson"); and (ii). WHEREAS, the pipelines to be permitted through this franchise are existing six inch pipelines and appurtenances to transport hydrocarbon substances; and (iii). WHEREAS, said pipelines were formerly authorized to Tosco Corporation, a Nevada corporation, under franchise 99-0-122 dated September 7, 1999, and amended by Resolutions R-2009-13, and R-2006-07, which expired on September 6, 2024; and (iv). WHEREAS, Resolution R-2009-13 transferred the franchise to Crimson in which Crimson previously owned 6" pipelines in the City (v). WHEREAS, Crimson now seeks a new franchise for the operation and maintenance of pipeline in the City.
B. Resolution
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. The City Council declares its intent to grant a franchise to Crimson California Pipeline L.P., a California limited partnership (herein referred to as "Crimson"), for the right, franchise and privilege from time to time to lay, construct, maintain, operate, repair, renew, change the size of, and remove or abandon in place pipelines for the transportation of crude oil and other substances, together with all manholes, valves, service connections and appurtenances necessary or convenient for the maintenance and operation of said pipelines, including any facilities necessary for the cathodic protection of said pipelines, as are currently located in the City of Placentia, the exact locations of which are shown on the attached Exhibit A incorporated herein by reference. Said franchise shall be for Resolution No. R-2026-09
90 a term of twenty-five (25) years from and after the date upon which such franchise shall become effective.
2. Said franchise shall be conditioned upon the agreement of grantee to perform all routine and extraordinary maintenance and repair on all above and below ground facilities. The grantee shall indemnify and hold harmless the City of Placentia and its officers and employees from any and all liability for damages proximately resulting from any operation of grantee under the franchise, except to the extent of City's sole negligence or willful misconduct.
3. In accord with the California Public Utilities Code, the grantee, Crimson, shall pay to the City of Placentia an annual franchise fee as provided by section 6231.5 of said code.
4. NOTICE IS HEREBY GIVEN THAT ON TUESDAY, MARCH 17, 2026, AT 7:00 P.M. OR AS SOON THEREAFTER AS THE MATTER MAY BE HEARD IN THE COUNCIL CHAMBERS LOCATED AT 401 E. CHAPMAN AVENUE,
PLACENTIA, THE CITY COUNCIL SHALL CONDUCT A PUBLIC HEARING
TO RECEIVE PROTESTS OR OBJECTIONS, IF ANY THERE BE,
REGUARDING THE FRANCHISE WITH CRIMSON CALIFORNIA PIPELINE, L.P. ANY PERSON WHO WISHES TO OBJECT TO THE PROCEEDINGS
FOR THE FRANCHISE SHOULD FILE A WRITTEN PROTEST WITH THE
CITY CLERK PRIOR TO THE TIME SET AND SCHEUDLED FOR SAID
PUBLIC HEARING
5. The City Council hereby directs the City Clerk to give notice of a public hearing, pursuant to California Government Code § 6061, in a newspaper of general circulation within the City.
6. The City Clerk is further directed to post a copy of the public notice on the official bulletin board customarily used for notices and to provide a copy of the notice by the delivery method indicated by each interested person, whether by first class mail or electronic mail, to those who have submitted written requests to be informed.
7. For any and all information relating to the proceedings, protests procedure, and documentation and/or information of a procedural or technical nature, your attention is directed:
City of Placentia
Attn: Public Works Department
401 East Chapman Avenue
Placentia, California
Resolution No. R-2026-09
PPROVED and ADOPTED this 17th day of February 2026.
Chad P. Wanke, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 17th day of February 2026, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
Exhibit A: Map of Pipeline Locations Subject to the Franchise Resolution No. R-2026-09
6"-YORBA LINDA LINE
THIS DOCUMENT IS CONFIDENTIAL AND IT SHALL NOT BE
REPRODUCED OR REDISTRIBUTED WMOUT PRIOR PERMISSION.
NEITHER THE OPERATOR NOR THE OWNER MAKE ANY
WARRANTY AS TO THE CORRECTNESS OR COMPLETENESS OF
THE INFORMATION CONTAINED ON MIS DRAWING AND THE
USER ASSUMES ALL RISK OF LOSS TO PERSONS AND A 10/06/25 PROPERTY ASA RESULT OF RELIANCE THEREON.
REV DATE
ISSUED FOR ORDINANCE 96-0-101
DESCRIPTOR OF REMSION
'67.1
PP
CRIMSON PIPELINE LP
LEGEND:
6°, YORBA LINDA GATH. LINE 1069
3,231 TOTAL FEET
CITY BOUNDARY
ORDINANCE NO. 96-0-101
YORBA LINDA GATHERING LINE 1069 EXHIBIT
PLACENTIA, CA
DATE:1rj,151 REV.
SHF£T a of a SK -25-012D q v
SCALE. NTS
DRAWN: PmP
RICHFIELD TO
THIS DOCUMENT IS CONFIOENTAL AND IT SHALL NOT BE
REPRODUCED OR REDISTRIBUTED WITHOUT PRIOR PERMISSION.
NEITHER THE OPERATOR NCR THE OWNER MAKE ANY
WARRANTY AS TO THE CORRECTNESS OR COMPLETENESS OF
THE INFOtMATON CONTAINED ON THIS DRAWING, AND THE
USER ASSUMES ALL RISK OF LOSS TO PERSONS AND A 10/06/25 PROPERTY ASA RESULT OF RELIANCE THEREON. RE✓ DAIS
ISSUED FOR ORDINANCE 96-0-101
DESCRIPTOR OF REMSION
mP
BY
O )APP
CRIMSON PIPELINE LP
LEGEND:
6", RICHFIELD TO STERNS LINE 752
13,153 TOTAL FEET
— — CITY BOUNDARY
ORDINANCE NO. 96-0-101
RICHFIELD TO STERNS LINE 752 EXHIBIT
PLACENTIA, CA
rDA1E:10/07/251z REV.
SHFET 1 of SK -25-012A q v
SCALE. NTS
DRAWN: PmP
BUENA VISTA AVE
ORANGETHORPE AVE
THIS DOCUMENT IS CONFIDENTIAL AND IT .ALL NOT BE
REPRODUCED OR REDISTRIBUTED WITHOUT PRIOR PERMISSION.
ROTH. THE OPERATOR NOR THE OWNER MAKE ANY
WARRANTY AS TO THE CORRECTNESS OR COMPLETENESS OF
THE INFORMATION CONTAINED ON THIS DRAWN°, AND THE
USER ASSUMES ALL RISK OF LOSS TO PERSCNS AND
PROPERTY AS A RESULT OF RELIANCE THERE.. R'vi lo/1/25
Ep
CRIMSON PIPELINE LP
ISSUED FOR ORDINANCE 96-0-101
DESCRIPTION OF REMSION
LEGEND:
6", REDU GATHERING UNE 751
8,941 TOTAL FEET
CITY BOUNDARY
ORDINANCE NO. 96-0-101
REDU GATHERING LINE 751 EXHIBIT
PLACENTIA, CA
1VEEE n/245 I SK -25-012B
SCALE. NTS
DRAWN: PmP
~_- ~_^~~~_-M1=====.
THIS DOCUMENT IS CONFlOENTAL AND IT SHALL NOT BE
R EEMER OR OPERATIRUTED THEOOT PRIOR KERAISSION.I
PRANTYAS TO THE R THE OPERATOR NOR THE OWNER MAKE SS OR COMPLETENESS
WARRANTY
AINFORMATIN CONTAINEDONTITS DRAWING, AND STHE I
USER ASSUMES ALL RISK OF LOSS TO PERSNS AND 1,,A
PROPERTY AS A RESULT OF RELIANCE TIEREON.
R
0/06/25 ISSUED FOR ORDINANCE 96-0-101
DATE
DESCRIPTION OF REVISION
mP
8 CN APP
CRIMSON PIPELINE LP
LEGEND:
SCALE. NTS
PRAWN: PmP
6", CHAPMAN LINE 1078
199 TOTAL FEET
CITY BOUNDARY
ORDINANCE NO. 96-0-101
CHAPMAN LINE 1078 EXHIBIT
PLACENTIA, CA
o TEa0/09/251 SK -25-012C
SHEET 3 OF 4 1
V. 6
ORDINANCE NO. 0 -2026 -
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA GRANTING TO CRIMSON
CALIFORNIA PIPELINE, L.P., A FRANCHISE TO
OPERATE AND MAINTAIN CERTAIN PIPELINES AND
APPURTENANCES FOR THE TRANSPORTATION OF
HYDROCARBON SUBSTANCES IN THE CITY OF
PLACENTIA
City Attorney's Summary
This ordinance would grant Crimson California L.P. a 25 -year franchise to install, operate, maintain, replace and repair pipelines for the transportation of oil, petroleum, gas, gasoline, or other hydrocarbon substances or water, in, under, along and across certain public streets, highways and alleys within the City.
A. Recitals
WHEREAS, the City of Placentia previously granted a franchise for the subject pipelines by Ordinance No. 99-0-122, to Tosco Corporation, and later transferred this franchise to Crimson California Pipeline, L.P., pursuant to City Council Resolution No. R- 2009-13; and
WHEREAS, Crimson California, L.P. ("Crimson California") has been operating a pipeline in certain public streets pursuant to a franchise previously granted by the City, which franchise has now expired; and
WHEREAS, the City Council has received an application from Crimson California for the continued right and privilege to install, operate, maintain, replace and repair pipelines for the transportation of oil, petroleum, gas, gasoline, or other hydrocarbon substances or water, in, under, along, and across certain public streets, highways and alleys within the City; and
WHEREAS, the pipelines subject to the franchise include existing six-inch pipelines and appurtenances to transport hydrocarbon substances; and WHEREAS, on September 7, 1999, the Council adopted Ordinance No. 99-0-122, which granted a pipeline franchise to Tosco Corporation, a Nevada Corporation; and WHEREAS, effective January 1, 2003, Tosco Corporation merged with ConocoPhillips Company, a Delaware corporation; and
Ordinance No. 0 -2026 -
97 WHEREAS, on February 7, 2006, the Council adopted Resolution No. R-2006-07, consenting to the transfer of the franchise granted by Ordinance No. 99-0-122 to ConocoPhillips Company; and
WHEREAS, effective July 1, 2008, ConocoPhillips Company sold and assigned over its common -carrier crude oil pipeline system and idle pipelines located in Southern California, including those pipelines covered by Ordinance No. 99-0-122, to Crimson California; and
WHEREAS, on December 1, 2009, the City Council adopted Resolution R-2009- 13, which authorized the transfer of the pipeline franchise as set forth in Ordinance No. 99-0-122, to Crimson California; and
WHEREAS, the pipeline franchise granted under Ordinance No. 99-0-122, expired on September 7, 2024; and
WHEREAS, pursuant to Resolution No. R-2026-09, adopted on , 2026, the City Council declared its intention to grant a new franchise to Crimson California and set a public hearing on March 17, 2026, to consider objections to said franchise; and WHEREAS, at a regular Council meeting held on April 7, 2026, following said public hearing on the matter a new franchise was granted to Crimson California.
B. Ordinance
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE, AND ORDAIN AS FOLLOWS:
SECTION 1: TERMS AND CONDITIONS OF FRANCHISE
A. Terms of Franchise
This Franchise is hereby granted to Crimson California L.P., a California Limited Partnership herein after referred to as ("Grantee") for a term of 25 years from the effective date of this franchise; however, said franchise may be sooner terminated by voluntary surrender or abandonment by Grantee, or by forfeiture for noncompliance with the terms and provisions hereof. Grantee shall further have an option to extend this franchise for an additional 25 -year term for a reasonable fee, to be negotiated by the parties hereto prior to the end of the initial 25 -year term of this franchise. The parties shall commence negotiations on such fee upon notification from Grantee to the City of its election to renew this franchise, which notice shall be given no sooner than eighteen (18) months nor later than twelve (12) months prior to the expiration of the initial term.
Ordinance No. 0 -2026 -
98 B. Grant of Franchise
This franchise grants to Grantee the right, and privilege to install, operate, maintain, replace and repair pipelines for the transportation of oil, petroleum, gas, gasoline, or other hydrocarbon substances or water, in, under, along and across certain public streets, highways and alleys, hereinafter for convenience collectively referred to as "streets", in the City of Placentia, County of Orange, State of California, hereinafter referred to as "City", as described in Exhibit "A", attached hereto and made a part hereof.
C. Appurtenances
The Grantee shall have the right to operate, maintain, repair or replace such scraper traps, manholes, flanges, conduits, culverts, valves, appliances, cathodic protection systems, attachments and other appurtenances (hereinafter for convenience collectively referred to as "appurtenances") as may be necessary or convenient for the proper maintenance and operation of the pipelines under this franchise.
D. Description and Location of Pipelines
A description of the six (6) inch pipelines and their locations are more fully set forth in Exhibit "A" attached hereto and incorporated herein by reference. Drawings indicating the location of the pipelines are on file in the Department of Public Works.
SECTION 2. STANDARDS FOR WORK AND MATERIALS
A. All work undertaken or performed, and all pipes and appurtenances laid or used pursuant to the provisions of this franchise shall be of the standard required by law, and by any governmental authority having jurisdiction on the premises.
B. Where not in conflict with the State law, or governmental authority having jurisdiction on the premises, all facilities placed, erected, constructed, laid, operated or maintained under the provisions of this franchise shall be placed, erected, constructed, laid, operated or maintained in accordance with and conforming to all of the ordinances, codes, rules and regulations now or hereafter adopted or prescribed by the City Council, and shall be of first class and standard material and subject to the approval of the Director of Public Works.
SECTION 3: PERMISSION FOR STREET EXCAVATIONS
Before making any opening or excavation in any street, or before disturbing the earth beneath the surface of the street, regardless of whether the surface thereof is damaged or removed or not, except in case of emergency, the Grantee shall:
Ordinance No. 0 -2026 -
99 A. File with the Director of Public Works a drawing, or drawings, showing the proposed location and character of any pipes, appurtenances, facilities or equipment to be constructed, erected, or installed in the street of the City.
B. Make application to the Director of Public Works in accordance with the provisions of the ordinance of the City in force and effect at the time of making such application and secure a permit therefor which shall indicate the approximate time, manner, and place of laying and using said pipes, appurtenances, facilities and/or equipment.
C. If the proposed location of any pipes, appurtenances, facilities, or equipment does not, or will not unreasonably interfere with use of the streets of the City and otherwise complies with this franchise and all City ordinances, the Director of Public Works shall approve the same, and issue a permit or permits therefor.
SECTION 4: COMPENSATION TO THE CITY
During the term of this Franchise, Grantee shall pay to the City an annual fee for this Franchise, said fee to be those fees prescribed by the California Public Utilities Code, Section 6231.5, provided that the rate is subject to increase to the maximum rate established in subsequent amendments of the California Public Utilities Code. Annual payments to be made pursuant to this Franchise shall be due and payable in arrears April 1 of each year of this Franchise. The initial fee under this Franchise shall be calculated using the current fee being paid under Ordinance 0-99-122, which is currently $9,063.06 and increased accordingly as provided for herein.
At the time of payment of fees by Grantee, Grantee shall file a verified statement with the City Clerk showing in detail the number of lineal feet and the diameter thereof, expressed in inches of pipelines covered by this Franchise during the previous calendar year, or portion thereof.
The compensation provided for in this Section shall be subject to an increase after the first year of the Franchise and each subsequent year during the term of this Franchise, based on the provisions of California Public Utilities Code Section 6231.5, as amended.
The increase to said compensation as provided for subsequent years shall be based on the Consumer Price Index, All Urban Consumers, for the (Statistical Area) (1982-84 = 100), as published by the United States Bureau of Labor Statistics, Department of Labor, for the month of September immediately preceding the month is which payment is due and payable, divided by the Consumer Price Index, All Urban Consumers, for the [Statistical Area], for the month of June, 1989, which equals [CPI Factor]. If the Index is discontinued or revised during the term of the Franchise, such other mutually agreeable governmental index or computation with which it is replaced shall be Ordinance No. 0 -2026 -
100
used in order to obtain substantially the same result as would be obtained if the Index has not been discontinued or revised.
Notwithstanding the provisions as otherwise stated in this Section and Franchise, the Grantee shall be liable to pay the City the annual fee for the period to and including due date of either actual removal of the facilities or the effective date of the abandonment "in place," and until the Grantee shall have fully complied with all of the provision of law or ordinances relative to such abandonments.
In the event of partial abandonment of facilities as provided in the Ordinance, or in the event of partial removal of such facilities by the Grantee, the payment otherwise due the City for occupancy of the streets by such facilities shall be reduced by the length and diameter of pipeline abandoned or the actual pipeline removed beginning with the first day of the next succeeding franchise year, and for each franchise year thereafter, provided, however, that the base rate shall be modified to reflect the adjustment (pursuant to this Section) applicable to such abandoned or removed pipeline at the beginning of the next succeeding franchise year following abandonment or removal.
Grantee shall pay to the City, upon demand, the cost of all repairs made by the City to public property arising out of the operations of the Grantee under this Franchise.
Any fees charged or expenses charged to Grantee by City pursuant to this Section, or any other provisions of this Ordinance, unless disputed in good faith, shall be paid when due or shall be deemed delinquent. Any undisputed delinquent amounts shall accrue interest commencing thirty (30) days after the due date, at the rate of one and one-half percent (1.5%) per month (based upon a 30 -day calendar month) or any lesser amount if required by law. Any neglect, omission or refusal by said Grantee to pay any undisputed delinquent franchise fee with any late charges, within thirty (30) days of delinquency, at the times or in the manner herein provided, shall be grounds for a declaration of a forfeiture of this Franchise and of all rights hereunder.
Payments shall be made to the City of Placentia, Finance Department, 401 E.
Chapman Avenue, Placentia, Ca. 92870, or at such place as the City may designate in writing.
SECTION 5: ABANDONMENT
Should Grantee elect to abandon all or any part of the pipelines, Grantee shall flush the pipelines, fill the pipelines with an inert, environmentally acceptable gas or other material, and cap the pipelines as required by the City Engineer. Grantee shall not owe the City any compensation for the privilege of said abandonment.
Ordinance No. 0 -2026 -
101
SECTION 6: REARRANGEMENT OF FACILITIES
A. Expense to Grantee
Whenever, during the existence of this franchise, the City shall change the grade, width or location of any street or improve any street in any manner, including the laying of any sewer, storm drain, conduits, gas, water or other pipes owned or operated by the City or any other public agency, or construct any pedestrian tunnels, or other work in the City (the right to do all of which is specifically reserved to the City without any admission on its part that it would not otherwise have such rights) and such work shall, in the opinion of the City Engineer, render necessary any change in the position or location of any facilities of the Grantee in the street, the Grantee shall, at its own cost and expense, do any and all things to effect such change in position or location in conformity with the written notice of the City Engineer as provided in Paragraph D below; provided however, that the City shall not require the Grantee to remove its conduits or lines entirely from the street.
B. Expense of Others
Except as provided in Paragraph A of this Section 6, when such rearrangement is done for the accommodation of any person, firm or corporation, the cost of such rearrangement shall be borne by the accommodated party. Such accommodated party, in advance of such arrangement, shall (a) deposit with the Grantee either cash or a corporate surety bond in an amount, as in the reasonable discretion of the Grantee shall be required to pay the costs of such rearrangement; and (b) shall execute an instrument agreeing to indemnify and hold harmless the Grantee from any and all damages or claims caused by such rearrangement. This provision shall not be construed to require Grantee to rearrange facilities. Any accommodation for rearrangement of Grantee's facilities shall be made at the discretion of Grantee.
C. Rearrangement of the Facilities of Others
Nothing in this franchise shall be construed to require the City to move, alter or relocate any of the facilities upon said streets, at its own expense, for the convenience, accommodation or necessity of any other public utility, person, firm or corporation; or to require the City or any person, firm or corporation now or hereafter owning a public utility system of any type or nature, to move, alter or relocate any part of its system upon said streets for the convenience, accommodation or necessity of the Grantee.
D. Notice
The Grantee shall be given not less than ninety (90) days' written notice of any rearrangement of facilities which the Grantee is required to make hereunder. Such notice shall specify the time that such work is to be accomplished. In the event that the Ordinance No. 0 -2026 -
102
City shall change the provision of any such notice given to the Grantee, the Grantee shall be given an additional period not less than sixty (60) days to accomplish such work.
SECTION 7: INDEMNIFICATION BY GRANTEE
A. Grantee shall indemnify and hold City, its City council, boards and commissions, officers, agents, servants and employees harmless from and against any and all Toss, damages, liability, claims, suits, costs, and expenses, whatsoever, including reasonable attorney's fees, regardless of the merit or outcome of any such claim or suit, arising from or in any manner connected to the activities or work of Grantee or its agents conducted pursuant to the franchise.
B. Grantee shall indemnify, defend and save harmless the City, its City Council, boards and commissions, officers, agents, servants and employees, from and against any and all claims and losses whatsoever, including reasonable attorney's fees, accruing or resulting to any and all persons, firms or corporations furnishing or supplying work, services, materials, equipment or supplies to Grantee or its contractors in connection with activities or work conducted or performed by Grantee, or its agents pursuant to this franchise and arising out of such activities or work, and from any and all claims or losses whatsoever, including reasonable attorney's fees, accruing or resulting to any person, firm or corporation for damage, injury or death arising out of Grantee's operations, except to the extent of City's sole negligence or willful misconduct.
SECTION 8: INSURANCE REQUIREMENTS
A. Within ten (10) days after the effective date of this franchise, the Grantee shall furnish to the City Clerk of the City evidence of insurance or self-insurance applicable to all operations conducted under this franchise and including the liability arising out of the existence of real property, in the forms and amounts:
1. Comprehensive Public Liability Insurance
Grantee at all times during the term of this franchise shall maintain liability insurance in an amount of not less than Five Million ($5,000,000.00) Dollars to cover any claim, expense, or loss arising out of the operation, use, maintenance or other privilege exercised under this franchise, including Grantee's contractual liability to indemnify City.
The City, its city council, boards and commissions, officers, agents, servants, and employees shall be named as additional insureds in said policy of insurance for all operations of Grantee relating to the operation of the pipelines within the City. Said policy of insurance shall contain the following provisions or endorsements:
a. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured.
Ordinance No. 0 -2026 -
103
b. An additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extension thereof. c. The provision of the policy will not be changed, suspended, canceled or otherwise terminated as to the interest of an additional insured named herein without first delivering to City twenty (20) days' notice of such intention, except as provided in paragraph d, of Section 8, Paragraph A 1 below.
d. In the event Grantee, as a result of cost savings procedures, determines to change insurance carriers too late to provide twenty (20) days' notice, Grantee warrants that it will maintain the City, its city council, boards and commissions, officers, agents, servants and employees as additional insureds on equivalent insurance with another insurance company which is qualified to business in California, or which is internationally recognized as responsible and is acceptable to the City of Placentia.
2. Letter of Self -Insurance
Grantee may, at their option, obtain or provide proof of self-insurance status in a form acceptable to the City.
SECTION 9: DEFAULT
A. Effect of Default
In the event that the Grantee shall default in the performance of any of the terms, covenants and conditions herein and such default is curable, the City may give written notice to the Grantee of such default. In the event that the Grantee does not commence the work necessary to cure such default within sixty (60) days after such notice is sent or prosecute such work diligently to completion, the City may declare this franchise forfeited. Upon giving written notice thereof to the Grantee, this franchise shall be void and the rights of the Grantee hereunder shall terminate, and the Grantee shall execute an instrument of surrender and deliver the same to the City.
B. Force Majeure
In the event Grantee is unable to perform any of the terms of this franchise by reason of strikes, riots, acts of God, acts of public enemies or other such causes beyond its control, it shall not be deemed to be in default or have forfeited its rights hereunder if it shall commence and prosecute such performance with reasonable promptness as soon as possible to do so.
Ordinance No. 0 -2026 -
104
C. Cumulative Remedies
No provision herein made for the purpose of securing the enforcement of the terms and conditions of this franchise shall be deemed an exclusive remedy, or to afford the exclusive procedure, for the enforcement of said terms and conditions, but the remedies and procedures herein provided, in addition to those provided by law, shall be deemed to be cumulative.
SECTION 10: SCOPE OF RESERVATION
The enumeration herein of specific rights reserved shall not be construed as exclusive or as limiting any general reservation herein made or as limiting such rights as the City may now or hereafter have in law.
SECTION 11: NOTICE
Any notice required to be given under the terms of this franchise, the manner of services of which is not specifically provided for, may be served as follows:
A. Upon the City, by serving the City Manager or the City Clerk personally, or by addressing a written notice to the City Clerk of the City of Placentia, City Hall, 401 East Chapman Avenue, Placentia, CA 92870, and depositing such notice in the United States mail, postage paid or:
B. Upon the Grantee, by personal delivery or addressing a written notice to Crimson California Pipeline, L.P., 1900 Main Street, Suite 600, Irvine, California 92614, and depositing such notice in the United States mail, postage prepaid; or such other address as may from time to time be furnished in writing by one party to the other and depositing said notice in the United States mail, postage prepaid. When the service of any such notice is made by mail the time such notice shall begin with and run from the date of deposit of the same in the United States mail.
SECTION 12: CONSENT FOR TRANSFER
Grantee shall not sell, transfer or assign this franchise or any of the rights or privileges hereby granted without the prior written consent of the City Council. Upon compliance with the foregoing, this franchise shall be binding on the successors and assigns of the parties hereto and shall ensure to the benefit of the successors and assigns of the parties hereto.
Ordinance No. 0 -2026 -
105
SECTION 13: ACCEPTANCE OF FRANCHISE
This franchise is granted and shall be held and enjoyed only upon the terms and conditions herein contained, and the Grantee must, within ten (10) days after the adoption of the ordinance granting said franchise, file with the City Clerk a written acceptance of such terms and conditions.
SECTION 14: COSTS OF LITIGATION
If any legal action is necessary to enforce any provision hereof or for damages by reason of an alleged breach of any provisions of this franchise, the prevailing party shall be entitled to receive from the losing party reasonable costs and expenses and such amount as the court may adjudge to be reasonable attorneys' fees for the costs incurred by the prevailing party in such action or proceeding.
SECTION 15: COUNTERPARTS
This franchise may be executed in several counterparts, each of which is an original, and all other which is an original, and all of which together constitute but one and the same document.
SECTION 16: CAPTIONS FOR CONVENIENCE
The captions herein are for convenience and reference only and are not a part of this franchise and do not in any way limit, define or amplify the terms and provisions hereof.
SECTION 17: GOVERNING LAW
This franchise has been made and shall be constructed and interpreted in accordance with the laws of the State of California.
The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance. The City Clerk shall cause the same to be published and posted pursuant to the provisions of law in that regard and this Ordinance shall take effect thirty (30) days after its final passage.
Ordinance No. 0 -2026 -
106
PASSED, APPROVED AND ADOPTED this 7th day of April 2026 Chad P. Wanke, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Placentia, held on the 17th day of March 2026, and was finally adopted at a regular meeting held on the 7th day of April 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
Exhibit A: Map of Pipeline Locations Subject to the Franchise Ordinance No. 0 -2026 -
107
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Agenda Item No: 1.h
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Brooke Lovell
From: City Clerk
Subject:
RESOLUTION AMENDING THE CITY OF PLACENTIA CONFLICT OF INTEREST CODE Financial Impact:
Fiscal Impact:
None.
Summary:
The Political Reform Act (California Government Code § 87306.5) requires local agencies to review its Conflict of Interest Code ("Code") every two years. Staff recommends updating the Code to include new positions, revise titles, and remove positions no longer required to file.
Recommendation:
Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2026-11, A Resolution of the City Council of the City of Placentia, California, Adopting an Amended Conflict of Interest Code of the City of Placentia, and Repealing Resolution No. R-2022-63.
Strategic Plan Statement:
This agenda item supports Strategic Goal No. 5: Organizational Excellence, by ensuring compliance with state law and promoting transparency, accountability, honesty, and integrity in City operations.
Discussion:
The City Clerk, jointly with the City Attorney's office, has reviewed the City's current Conflict of Interest Code and determined that an amendment is necessary. The City last amended its Code in 2022. The proposed changes to the Code include new positions, revise titles in bold, and remove positions no longer required to file indicted with a strikcthrough.
Fiscal Impact Summary:
None.
Attachments
Resolution No. R-2026-11 - Amended Conflict of Interest Code 108
RESOLUTION NO. R-2026-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA, ADOPTING AN AMENDED
CONFLICT OF INTEREST CODE OF THE CITY OF
PLACENTIA, AND REPEALING RESOLUTION NO. R-2022-
63 A. Recitals
(i) WHEREAS, the Political Reform Act, California Government Code § 81000, et seq., requires every city to adopt and promulgate a Conflict of Interest Code; and (ii) WHEREAS, the Fair Political Practices Commission has adopted a regulation, 2 California Code of Regulations, § 18730, which contains the terms of a standard Conflict of Interest Code which may be adopted and incorporated by reference; and
(iii) WHEREAS, the standard Conflict of Interest Code contained in § 18730 continues to be amended to conform to amendments in the Political Reform Act after public notice and hearings conducted by the Fair Political Practices Commission pursuant to the Administrative Procedure Act, California Government Code § 11370, et seq; and (iv) WHEREAS, the City Council of the City of Placentia has previously adopted the provisions of Title 2 of the California Code of Regulations, § 18730 and amendments duly adopted by the Fair Political Practices Commission; and (v) WHEREAS, changed circumstances, including the necessity to clarify disclosure categories and the establishment and deletion of certain departmental positions, as well as changes in job titles and responsibilities, necessitate further modifications regarding designated positions and disclosure categories; and (vi) WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA HEREBY FINDS, DETERMINES, AND RESOLVES AS FOLLOWS:
1. Appendix "A" and Appendix "B" of the City of Placentia Conflict of Interest Code hereby are amended to read, in words and figures as set forth in the new Appendix "A" and Appendix "B," attached hereto and by this reference incorporated herein, effective as of the date of adoption of this Resolution.
2. The Mayor shall sign this Resolution and the City Clerk shall attest and certify to the passage and adoption thereof.
APPROVED and ADOPTED this 17th day of February 2026.
Resolution No. R-2026-11
109
Chad P. Wanke, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 17th day of February 2026, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
Appendix A: Conflict of Interest Code
Appendix B: Disclosure Categories
Resolution No. R-2026-11
110
APPENDIX "A"
CITY OF PLACENTIA
CONFLICT OF INTEREST CODE
The Members of the City Council and Planning Commission, City Administrator, City Attorney, City Treasurer, and all other City Officials who manage public investments as defined by California Code of Regulations, Title 2, § 18700.3(b), are NOT subject to the City's Code, but must file disclosure statements under Government Code § 87200 et seq. [Regs. § 18730(b)(3)]
OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
It has been determined that the positions listed below are City Officials who manage public investments. These positions are listed here for informational purposes only.
City Administrator
City Treasurer
Director of Finance
DISCLOSURE CATEGORY
ELECTED
CITY COUNCILMEMBER
CITY CLERK
CITY TREASURER
Per Gov't Code § 87200
1 Per Gov't Code § 87200
BOARD, COMMISSION, AND COMMITTEE MEMBERS
PUBLIC FINANCING AUTHORITY FOR THE PLACENTIA
ENHANCED INFRASTRUCTURE FINANCING DISTRICT
PLANNING COMMISSION Per Gov't Code § 87200
CITIZENS' OVERSIGHT COMMITTEE 1
FINANCIAL AUDIT OVERSIGHT COMMITTEE 1
HERITAGE COMMITTEE 4
HISTORICAL COMMITTEE 4
PARKS, ARTS AND RECREATION COMMISSION (PARC} 4
SENIOR ADVISORY COMMITTEE 4
YTREETCCAPE AND TRANSPORTATION ADVISORY 4
COMMISSION
VETERANS ADVISORY COMMITTEE 4
ADMINISTRATION DEPARTMENT
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR
DEPUTY DIRECTOR OF ADMINISTRATIVE SERVICES
Resolution No. R-2026-11
Appendix "A"
Per Gov't Code § 87200
1 111
DEPUTY CITY CLERK 3
COMMUNICATIONS & MARKETING MANAGER 2,3,6
INFORMATION TECHNOLOGY MANAGER 3,5
PUBLIC SAFETY COMMUNICATIONS MANAGER 3,5
PUBLIC SAFETY COMMUNICATIONS SUPERVISOR 4,5
RISK MANAGEMENT ANALYST
EMCRIGCNCV NAIL' HEALTH faEP11ICES MANAGER 3,5
MANAGEMENT ANALYST 2,6
SENIOR MANAGEMENT ANALYST 2,3,5
EXECUTIVE ASSISTANT TO THE CITY ADMINISTRATOR 3
COMMUNITY SERVICES
DIRECTOR OF COMMUNITY SERVICES 1
COMMUNITY SERVICES SUPERVISOR 3
COMMUNITY SERVICES COORDINATOR 3
DEVELOPMENT SERVICES
DIRECTOR OF DEVELOPMENT SERVICES 1
t'LHIVIVIIVIa IVIHIVHI,CK 3,5
ASSISTANT PLANNER 3,5
ASSOCIATE PLANNER 3,5
SENIOR PLANNER 3,5
BUILDING INSPECTION MANAGER 3,5
BUILDING INSPECTOR 3,5
CODE ENFORCEMENT OFFICER 3
CODE ENFORCEMENT SUPERVISOR
SENIOR BUILDING PERMIT TECHNICIAN 3,5
SENIOR CC E ENTORCMENT OFFICER 3
ECONOMIC DEVELOPMENT MANAGER/ ASST. TO CITY
ADMINISTRATOR
DIGITAL MEDIA ANALYST 3
3,5
MANAGEMENT ANALYST (COMMUNICATION` Y. MARKETING-} 2,6
FINANCE
DIRECTOR OF FINANCE Per Gov't Code § 87200
FINANCE MANAGER 3,5
SENIOR ACCOUNTANTS 3
SENIOR ACCOUNTING TECHNICIAN 3
SENIOR FINANCIAL ANALYST 3
Resolution No. R-2026-11
Appendix "A"
112
ACCOUNTANT 3
ACCOUNTING TECHNICIAN 3
ACCOUNTING MANAGER 3,5
MANAGEMENT ANALYST 2,5,6
FIRE & LIFE SAFETY
FIRE CHIEF 1
DEPUTY FIRE CHIEF 1
BATTALION CHIEF 1
FIRE CAPTAIN 1
FIRE MARSHAL 1
SENIOR MANAGEMENT ANALYST 3
MANAGEMENT ANALYST 2,5,6
FRE RPE\'ENTI^. N SPECIALIST 4
HUMAN RESOURCES
DIRECTOR OF HUMAN RESOURCES 1
SENIOR HUMAN RESOURCES ANALYST 2,3,6
HUMAN RESOURCES ANALYST 2,3,6
PUBLIC SAFETY - POLICE
CHIEF OF POLICE 1
POLICE CAPTAIN 1
POLICE LIEUTENANT 1
POLICE SERVICES SUPERVISOR 4,5
SUPPORT SERVICES ADMINISTRATOR 4,5
POLICE SERGEANT 3
MANAGEMENT ANALYST 3
POLICG SGP.\'ICES OFFICER/ COMMUNITY SEP.\'ICES OFFICER 475 POLICE PRQPERTY TECHNICIAN 3
SENIOR MANAGEMENT ANALYST 3
PUBLIC WORKS
DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER 1
DEPUTY DIRECTOR OF PUBLIC WORKS 1
ASSOCIATE CIVIL ENGINEER (SEWER) 3,5
PUBLIC WORKS MANAGER 3,5
PUBLIC WORKS SUPERVISOR 4,5
SENIOR CIVIL ENGINEER 3,5
Resolution No. R-2026-11
Appendix "A"
113
TRANSPORTATION MANAGER 3,5
ENVIRONMENTAL SERVICES COORDINATOR 3,5
SENIOR MANAGEMENT ANALYST 3,5
CITY GNGINEER I -
Consultants
The City Administrator shall determine whether or not a consultant will act in a decision- making capacity. If he or she determines that the consultant is not to act in a decision- making capacity, then a written record shall be made of that determination and the consultant is not required to file a "Statement of Economic Interests". If the City Administrator determines that the consultant shall or is expected to act in a decision- making capacity, then he or she shall also determine which disclosure categories shall apply to that consultant and a written record shall be made of that determination which shall be kept with the Conflict of Interest Code by the City Clerk.
Resolution No. R-2026-11
Appendix "A"
114
APPENDIX "B"
DISCLOSURE CATEGORIES
Disclosure Category 1: Broad responsibilities. Full Disclosure Persons in this category shall disclose all applicable investments, business positions, and sources of income, including gifts, loans and travel payments. Persons in this category shall further disclose applicable interests in real property located in the City, including property located within a two-mile radius of the City or of any property owned or used by the City. *
Disclosure Category 2: City-wide Purchasing Responsibilities Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from sources which provide services, supplies, materials, machinery, or equipment of the type utilized by the City* Disclosure Category 3: Department/Division Purchasing Responsibilities Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from sources which provide services, supplies, materials, machinery, or equipment of the type utilized by the designated employee's department or division.*
Disclosure Category 4: Regulatory Power
Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from any source which is subject to the regulatory, permit, or licensing authority of the designated employee's department or division. * Disclosure Category 5: Decision -Making Authority Affecting Real Property Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from sources which engage in land development, construction, or the acquisition or sale of real property. Persons in this category shall further disclose all interests in real property located in the City, and within a two-mile radius of the City or of any property owned or used by the City. * Disclosure Category 6: Decision -Making Authority Affecting Claims and/or Insurance
Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from:
A) Persons or entities which provide services, supplies, materials, machinery or equipment of the type utilized by the City. Business positions in business entities that manufacture, sell, supply, or promote personnel training materials or that offer personnel consulting services, and that do business, or expect to do business, within the City.
Resolution No. R-2026-11
Appendix "B"
115
B) Entities which are engaged in the business of insurance including, but not limited to, insurance companies, carriers, holding companies, underwriters, brokers, solicitors, agents, adjusters, claims managers and actuaries.
C) Financial institutions including, but not limited to, banks, savings and loan associations and credit unions.
D) Entities or persons who have filed a claim, or have a claim pending, against the City which is reviewed by the designated employee's department or division.
E) Income received from investments in, and business positions in business entities that offer, sell, or service group medical insurance, group life insurance, group dental insurance, pension plans, or that make investments, or any way manage funds relating thereto, and that do business, or expect to do business, within the City.*
Disclosure Category 7: Investment Responsibilities
Persons in this category shall disclose all applicable investments, business positions, and income, including loans and gifts, from financial institutions doing business with or eligible to do business with the City. *
*Definitions
"Applicable investments" relates to investments held by the designated employee, spouse and dependent children with an aggregate value of $2,000 or more located or doing business in the jurisdiction. It includes investments held by a business entity or trust in which the designated employee, spouse and dependent children have an aggregate interest of 10% or greater.
"Applicable business positions" relates to positions in which the designated employee was a director, officer, partner, trustee, employee or held any position of management during the period covered by the report, even if the designated employee received no income from the business entity during the period.
"Applicable income" includes the designated employee's gross income (including loans) and the employee's community property interest in his or her spouse's gross income aggregating $500 or more received from any source located in or doing business in the jurisdiction. Please note that loans are reported on a separate schedule. "Applicable gift" includes anything of value for which the designated employee has not provided equal or greater consideration to the donor. A gift is reportable if its fair market value is $50 or more. In addition, multiple gifts aggregating $50 or more received during the reporting period from a single source must be reported. Unless otherwise expressly limited in the Disclosure Categories, gifts are reportable without regard to where the donor is located.
Resolution No. R-2026-11
Appendix "B"
116
"Applicable interest in real property" includes those located in the jurisdiction in which the employee, spouse, or dependent children had a direct, indirect, or beneficial interest aggregating $2,000 or more any time during the reporting period.
The employee is not required to report a residence used exclusively as a personal residence.
"Jurisdiction" means the City of Placentia. Real property is deemed to be "within the jurisdiction" if the property or any part of it is located in or within two miles of the boundaries of the City or any property owned or used by the City, unless a smaller area is specified in the Disclosure Category.
Resolution No. R-2026-11
Appendix "B"
117
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Agenda Item No: 1.i
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Gabriel Guerrero-Gabany
From: Public Works
Subject:
AMENDMENT NO. 1 TO THE REIMBURSEMENT AGREEMENT WITH THE YORBA LINDA
WATER DISTRICT
Financial Impact:
Fiscal Impact:
There is no immediate fiscal impact associated with the recommended actions.
Reimbursement amounts will vary by project.
Summary:
The City of Placentia annually undertakes street resurfacing projects which may involve the adjustment or relocation of Yorba Linda Water District (YLWD) water and sewer facilities.
Under the original reimbursement agreement with an effective date of November 10, 2022, and approved by City Council on December 6, 2022, the City or its contractor would be responsible for adjusting the YLWD facility. The City is then reimbursed by the YLWD for all costs associated with the adjustment work. During the past 3 years, the City has found the reimbursement agreement to be an effective and convenient mechanism to ensure the City is reimbursed in a timely manner when adjusting YLWD facilities. Staff recommends approving Amendment No. 1, to the Reimbursement Agreement which will extend the term by three (3) years, for a total six (6) year term, with an agreement end date of November 22, 2028.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 1 to the Reimbursement Agreement with the Yorba Linda Water District which will extend the term by a period of three (3) years for a total six (6) year agreement term, to expire on November 22, 2028; and
2. Authorize the City Administrator, and/or her designee, to execute all necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
This item is consistent with the City Council approved Strategic Goal 3: Infrastructure, Facilities, and Public Spaces; maintain and enhance streets, parks, and public facilities to ensure they are well-appointed, clean, attractive, and reflective of the city's commitment to quality.
Discussion:
118
The City of Placentia annually undertakes street resurfacing projects which may involve the adjustment or relocation of Yorba Linda Water District (YLWD) water and sewer facilities located on the street surface. The YLWD has found it more efficient and cost effective for the City, rather than the YLWD, to carry out the adjustment of their facilities as a part of these street resurfacing projects. The facilities typically adjusted include water valves, sewer manhole covers and water vaults. Prior to awarding a construction contract, the City provides the YLWD with a copy of the low bidder's bid amount which includes the cost to adjust YLWD facilities. This allows the YLWD to decide if they would either prefer the City's contractor to complete this work or opt to have the YLWD's contractor adjust their facilities under a separate encroachment permit with the City. If the YLWD decides to have the City perform the work, the City is then reimbursed by the YLWD. The reimbursement cost is controlled by quantities and unit bid pricing provided by the paving contractor for adjusting YLWD infrastructure which is pre -approved by the YLWD. Upon completion of the work, the City invoices YLWD for reimbursement pursuant to the terms of the reimbursement agreement.
During the past 3 years, the City has found the reimbursement agreement to be an effective and convenient mechanism to ensure the City is reimbursed in a timely manner when adjusting YLWD facilities. It also simplifies coordination of construction work having only one contractor and one agency responsible for the entire scope of work. Staff recommends approving Amendment No. 1, to the Reimbursement Agreement which will extend the term by three (3) years, for a total six (6) year term, with an agreement end date of November 22, 2028.
Fiscal Impact Summary:
None.
Attachments
YLWD Reimbursement Agreement Amendment No. 1.pdf
YLWD Executed Agreement Nov 10 2022.pdf
119
FIRST AMENDMENT
TO
REIMBURSEMENT AGREEMENT REGARDING ADJUSTMENT OF YLWD FACILITIES This First Amendment ("Amendment") to the agreement titled Reimbursement Agreement Regarding Adjustment of YLWD Facilities ("Aareement") is made and entered as of ("Effective Date") by and between YORBA LINDA WATER DISTRICT, a local public agency, created and operating under the authority of Division 12 of California Water Code ("District") and the CITY OF PLACENTIA, a municipal corporation ("City"). District and City are referred herein individually as "Party" and collectively as the "Parties."
RECITALS
A. On or about November 10, 2022, the Parties entered the Agreement for City to adjust YLWD Facilities as part of certain City Projects. The Agreement describes the process by which the City and YLWD identify City Projects subject to the Agreement and the method for YLWD to reimburse the City for its costs incurred to adjust YLWD Facilities.
B. The Parties desire to amend the Agreement to extend its terms an additional three (3) years to November 22, 2028. The parties acknowledge that although the term of the Agreement expired on November 22, 2025, the Parties nevertheless desire to retroactively extend the term of the Agreement, and thereby keep the Agreement in full force and effect.
C. All capitalized terms not defined in this Amendment shall have the same meaning as defined in the Agreement. Sections 13 and 22 of the Agreement authorize this Amendment.
NOW, THEREFORE, in consideration of the mutual covenants, and terms and conditions herein, the Parties agree to amend the Agreement as follows:
AGREEMENT
1. The Recitals above are true and correct.
2. The following revisions are made to Section 22.0 of the Agreement (additions in bold/underline, deletions in strike out):
3. 22.0 TERM. The term of this Agreement is three (3) years six (6) years from the Effective Date unless either terminated sooner as provided herein or extended by written amendment to this Agreement as provided herein.
4. Except as explicitly set forth in this Amendment, all other terms and
conditions of the Agreement as amended shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties caused this Amendment to be entered into as of the Effective Date.
DISTRICT:
Yorba Linda Water District
By:
By:
R. Mark Toy, P.E.* BC. -WR Jennifer Lampman
CITY:
City of Placentia
General Manager
*Licensed in Arizona and Virginia
REVIEWED BY:
--------7j By: �- By:
Rosanne P. Weston, P.E., PMP
Engineering Manager
By:
City Administrator
ATTEST:
Robert S. McKinnell
City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
Kidman Gagen Law LLP
By:
Andfew B. Gagen Christian L. Bettenhausen
General Counsel City Attorney
Reimbursement Agreement (December 2025) 2
REIMBURSEMENT AGREEMENT
REGARDING
ADJUSTMENT OF YLWD FACILITIES
This REIMBURSEMENT AGREEMENT REGARDING ADJUSTMENT OF
YLWD FACILITIES ("Aereement") is made and entered as of this 10th day of November, 2022 ("Effective Date"), by and between YORBA LINDA WATER DISTRICT, a public agency, created and operating under authority of Division 12 of the California Water Code ("YLWD"), and the CITY OF PLACENTIA, a municipal corporation ("CITY").
RECITALS
A. CITY periodically undertakes street improvement projects, a number of which involve construction, adjustment, or relocation of YLWD water and sewer facilities ("CITY Projects").
B. The parties have determined that on certain projects, as determined by YLWD, it is more efficient and cost effective for CITY, rather than YLWD, to carry out the adjustment of, as part of the CITY Projects, YLWD facilities, including but not limited to water valves, water vaults, and sewer manhole covers ("YLWD Facilities").
C. For certain CITY Projects, as determined by YLWD, YLWD is amenable to the CITY' S adjustment of YLWD Facilities, which cost shall be reimbursed to CITY by YLWD as provided herein.
D. The parties intend for all YLWD Facilities to remain the property of YLWD.
AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties agree as follows:
SECTION 1. YLWD FACILITIES. CITY shall provide YLWD with the CITY'S contractor bid amount to adjust YLWD Facilities for CITY Projects so YLWD has the opportunity to bid the adjustment of the same YLWD Facilities for CITY Projects to compare the two amounts and determine whether to authorize the CITY to adjust the YLWD Facilities for the amount stated in the CITY'S contractor bid amount. Only YLWD Engineering Manager, Assistant General Manager, or General Manager may provide such authority, which must be in writing (email is acceptable). If YLWD authority is provided to CITY, CITY shall initiate, and pursue to completion, construction of the CITY Projects, including the adjustment of YLWD Facilities as shown on the plans and specifications for the CITY Projects. YLWD shall cooperate with CITY regarding the construction and schedules for adjustment of YLWD Facilities.
SECTION 2. NON-EXCLUSIVE. This Agreement shall be non-exclusive and YLWD retains the right to use its own contractor, and is not obligated to use CITY'S contractor, for CITY 1 Reimbursement Agreement
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Projects. YLWD retains the right to approve or reject the contract price of the CITY'S contractor on a project -by -project basis as described above in Section 1.
SECTION 3. REIMBURSEMENT. Within thirty (30) days following receipt from CITY of each invoice for the portion of construction progress payment attributable to YLWD Facilities, together with supporting documentation, YLWD shall approve the work being invoiced upon its determination that such work has been completed to YLWD standards and satisfaction; and shall pay to the City the amount of such invoice. YLWD shall not pay more than amount stated in its written authorization in Section 1 above unless, by mutual written agreement by the parties, it is determined that changed circumstances or unforeseen conditions necessarily resulted in additional construction costs more than the authorized amount.
SECTION 4. LAWS, ORDINANCES, RULES AND REGULATIONS. CITY shall require in its contract for adjustment of YLWD Facilities that its contractor be fully informed of and comply with all laws, ordinances, rules and regulations, including, but not limited to, all applicable requirements of the California Labor Code, prevailing wage laws, and YLWD Rules and Regulations regarding adjustment of YLWD Facilities.
SECTION 5. INSPECTION. YLWD shall be entitled to inspect the adjustment of YLWD Facilities as it deems necessary to assure compliance with YLWD Standard Drawings and Specifications, including shop drawing review and/or material inspection thereof. YLWD shall promptly notify CITY of any portion of the work on YLWD Facilities which appears not to conform to YLWD's Standard Drawings and Specifications. YLWD's determination regarding conformity of YLWD Facilities with YLWD Standard Drawings and Specifications shall be made in YLWD's sole and absolute discretion. CITY shall require its contractor to adjust YLWD Facilities so the YLWD Facilities conform to YLWD Standard Drawings and Specifications.
SECTION 6. ACCEPTANCE AND WARRANTY. YLWD shall accept the YLWD Facilities when the respective CITY Projects, which includes the YLWD Facilities, have been (a) completed, including any change orders approved by YLWD, as provided in Section 4 hereof and (b) accepted by CITY. At the time of completion and acceptance of a given CITY Project, CITY agrees to furnish YLWD with "as -built" drawings for the YLWD Facilities. CITY shall warrant YLWD Facilities for one year following YLWD's acceptance of the YLWD Facilities.
SECTION 7. OWNERSHIP. YLWD owns the YLWD Facilities and shall continue to own, operate, and maintain the YLWD FACILITIES following acceptance described in Section
6. GENERAL PROVISIONS
SECTION 8. RECITALS. The Recitals set forth above are true and correct.
SECTION 9. MUTUAL INDEMNIFICATION. CITY shall indemnify, defend and hold YLWD, its officers, agents and employees, harmless from any expense, liability or claim for 2 Reimbursement Agreement
123
death, injury, loss, damage or expense to persons or property which may arise or is claimed to have arisen during adjustment of the YLWD Facilities and prior to acceptance by YLWD, as a result of any work or action performed by CITY or on behalf of CITY, except for the sole negligence, willful misconduct, or breach of this Agreement by YLWD, or its elected officials, officers, volunteers, agents and employees.
YLWD shall indemnify, defend and hold CITY, its officers, agents, and employees, harmless from any expense, liability or claim for death, injury, loss, damage or expense to persons or property which may arise or is claimed to have arisen either (i) as a result of any act performed by YLWD, its officers, agents, or employees, regarding adjustment of YLWD Facilities, or (ii) following YLWD acceptance of the YLWD Facilities, regarding maintenance and operation of the YLWD Facilities, except for the sole negligence, willful misconduct, or breach of this Agreement by CITY, or its elected officials, officers, volunteers, agents and employees.
SECTION 10 . INSURANCE AND BONDING. CITY shall cause its contractors for the adjustment of YLWD Facilities to obtain insurance coverage sufficiently broad to insure the matters set forth in this Agreement and to include YLWD as an additional insured on all insurance policies that CITY requires its contractors to provide. As evidence of such insurance coverage, CITY shall, prior to commencement of adjustment of YLWD Facilities, provide YLWD with certificates of insurance and insurance endorsements procured by the City's contractor in forms that are acceptable to YLWD. Prior to commencement of construction, CITY shall furnish to YLWD a surety bond procured by the City's contractor on the Project, which shall be in full force and effect for one (1) year from the date of YLWD's acceptance (defined in Section 5) of the YLWD Facilities. The surety bond shall be in an amount not less than one hundred (100) percent of the engineer's estimate of the cost to adjust the YLWD Facilities ("Engineer's Estimate").
SECTION 1 1 . TERMINATION. Either party shall have the right, upon written notice to the other which shall become effective five (5) days after receipt pursuant to Section 14, to terminate this Agreement at any time, subject to the provisions of this section. If at the requestor direction of YLWD, the YLWD Facilities adjustment is not fully completed, YLWD shall remain obligated for YLWD Facilities partially completed and accepted by YLWD to the date of termination. In the event of termination by YLWD prior to the full completion of adjustment of YLWD Facilities, neither the City nor its contractor or surety shall be obligated to continue adjustment of YLWD Facilities to full completion; and such cost, labor, and work shall be the obligation of YLWD. In the event of termination by either party, YLWD shall have 15 days to either approve the work completed up to the date of termination and/or deem unapproved work as incomplete; which, work, shall then be completed at the cost, labor, and expense of YLWD.
SECTION 12. NOTICE. Any notice or other written instrument required or permitted by this Agreement to be given to either party shall be deemed received either when personally served or three (3) calendar days after being deposited in the U.S. Mail, postage prepaid, registered or certified and addressed as follows:
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YLWD:
Yorba Linda Water District
1717 E. Miraloma Avenue, Placentia, CA 92870
Attn: Rosanne Weston, Engineering Manager
CITY:
City of Placentia
401 E. Chapman Avenue,
Placentia, CA 92870
Attn: Masoud Sepahi, City Engineer
If the parties agree to accept electronic service, service of any notice may be effectuated by email to an email address provided by the parties.
SECTION 13. SUCCESSORS AND ASSIGNS; INTEGRATION; AMENDMENT.
This Agreement shall be binding upon and inure to the benefit of the successors and assigns of CITY and YLWD. This Agreement constitutes the entire Agreement between CITY and YLWD and supersedes all prior understandings and Agreements between the parties with respect to the subject hereof. This Agreement may be modified only in writing, signed by both parties hereto.
SECTION 14. RESOLUTION OF DISPUTES. If any dispute shall arise with respect to this Agreement and is not resolved voluntarily by the parties hereto, or, otherwise, by some form of mutually agreeable alternative resolution prior to the pursuit of judicial remedies by either party, then such dispute shall be determined by a general judicial reference pursuant to California Code of Civil Procedure Sections 638 et seq. in the County of Orange, before one general referee.
Nothing herein shall be construed to waive or replace any claims presentation requirements under applicable law.
The parties shall meet to select the referee no later than thirty (30) days after service of the initial complaint on all defendants named in the complaint. The referee shall be a retired judge who has served in either the California Superior Court or Federal Court in Orange County, California with substantial experience in the type of matter in dispute and without any relationship to either party, unless the parties agree otherwise.
All other fees and costs incurred in connection with the judicial reference proceeding, including the cost of the stenographic record, shall be advanced equally by the parties. However, the referee shall have the power to reallocate such fees and costs among the parties in the referee's final ruling.
SECTION 15. LEGAL FEES. In the event of any legal action or proceeding involving the parties to this Agreement and in connection with this Agreement, the prevailing party shall be entitled to recover from the losing party all of its costs and expenses, including court costs and reasonable attorneys' fees.
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SECTION 16. SEVERABILITY. If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
SECTION 17. APPLICABLE LAW. This Agreement shall be construed and enforced in accordance with the laws of the State of California. Venue shall be Orange County, California.
SECTION 18. WAIVER. The waiver of any provision of this Agreement by either party shall not be deemed to be a waiver of any other provision or of any preceding or subsequent breach hereunder.
SECTION 19. FURTHER COOPERATION. The parties agree to execute, acknowledge if appropriate, and deliver any and all documents and cooperate in performing any and all acts in any commercially reasonable manner as may be necessary to carry out the intent of this Agreement as set forth in the Recitals and implement the terms and conditions of this Agreement.
SECTION 20. CONSTRUCTION. The terms and conditions contained herein shall not be construed in favor of or against either party but shall be construed as if both parties prepared the Agreement.
SECTION 21. FORCE MAJEURE. Upon written notice by a party, the respective duties and obligations of the parties hereunder shall be suspended for the time period that performance of the parties is prevented or impeded by a pandemic, work force strikes, riots, fire, flood, state or county regulatory action, war, or terrorism.
SECTION 22. TERM. The term of this Agreement is for three (3) years from the Effective Date unless either terminated sooner as provided herein or extended by written amendment to this Agreement as provided herein.
SECTION 23. ELECTRONIC SIGNATURES / COUNTERPARTS. Any party may execute this Agreement using an "electronic signature," as that term is defined in California Civil Code Section 1633.2, or a "digital signature," as defined by California Government Code Section
16.5. An electronic or digital signature will have full legal effect and enforceability. This Agreement may be executed in multiple counterparts, each of which is an original. All signatures taken together will be considered as one and the same agreement. (signatures on the following page)
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
YORBA LINDA WATER DISTRICT
CITY OF PLACENTIA
By: By: _
Richard Mark Toy Damien R. Arrula
General Manager City Administrator
REVIEWED BY:
By: /
Rosanne P. Weston
Engineering Manager
APPROVED AS TO FORM:
Kidman Gagen Law LLP
By:
Andrew B. Ga,
General Counsel
Reimbursement Agreement
ATTEST:
By: 4441/1"1141mt-,
Robert S. McKinnell
City Clerk
APPROVED AS TO FORM:
By.
Christian L. Bettenhausen
City Attorney
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3;kc,25,Eggolk
Agenda Item No: 1.j
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Crystal Adams
From: Fire and Life Safety Department
Subject:
AGREEMENT WITH TABLET COMMAND, INC. FOR MOBILE INCIDENT COMMAND AND
RESPONSE SOFTWARE SYSTEM
Financial Impact:
Fiscal Impact:
Expense: $46,500.00
Budget: $46,500.00 Fire Impact Fees
Summary:
Tablet Command is a mobile incident command and response platform that enhances situational awareness, improves firefighter accountability, and streamlines incident management. This software is used by all surrounding Placentia -area fire agencies and integrates automatically within those agencies, enabling coordination and more efficient mutual aid operations. This purchase improves interoperability with neighboring agencies and modernizes the Fire Department's emergency response capabilities both in and outside of city limits.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Approve a Purchase Order with Tablet Command, Inc. for the Fiscal Year 2025-2026 implementation and subscription for $46,500.00; and
2. Authorize the City Administrator, and/or her designee, to execute all necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
Strategic Goal 2: Public Safety
Discussion:
Tablet Command is a mobile incident command and response platform that enhances situational awareness, streamlines incident management, and improves firefighter accountability. The software is currently in use by surrounding fire agencies and automatically integrates with those agencies, enabling seamless coordination and more efficient mutual aid operations.
The software provides real-time tracking of resources, personnel, and incident timelines. 128
Purchasing this software would align Placentia Fire and Life Safety resources alongside the resources of other fire agencies in Orange County, promoting efficiency when providing or receiving mutual aid.
With this software, mutual aid responders are able to access incidents immediately upon arrival and independently allocate their resources on an active incident. The total requested amount is $46,500, which includes a one-time software cost of $15,500 and an annual subscription fee of $31,000. The system would be supported by iPads installed on all six (6) fire apparatus, with a mobile application version available for use on command staff and utility vehicle cell phones. This investment supports interoperability with neighboring agencies, improves incident command functionality, and streamlines the department's response capabilities in relation with other surrounding fire agencies.
Fiscal Impact Summary:
The cost of the agreement through Fiscal Year 2025-2026 is $46,500.00. Funding for the initial implementation and first year of licensing would be allocated from Fire Impact Fees. Future subscription funding will be requested in future fiscal years' budgets.
Attachments
Tablet Command Service Agreement.pdf
129
Tablet Command, Inc.
Service Agreement
63 Tablet Command
This Service Agreement ("Agreement") is entered into as of ("Effective Date") by and between Tablet Command, Inc. (the "Company") and (the "Customer"). Company and Customer shall be individually referred to as a "Party" and collectively referred to as the "Parties".
Whereas, an important value of the Customer is to operate a strong, sustainable, reliable, shared notification, response, and incident management system.
Whereas, the Customer believes that a common or shared notification, response, and incident management will produce a more reliable and standardized operational picture and benefit response personnel as a whole.
Whereas, both Parties recognize that a relationship described herein may be mutually beneficial.
Now therefore, in consideration of the mutual promises contained herein, the Parties agree as follows:
1. Services. During the Term Company will provide the following "Services": account activation, including CAD integration and testing, account configuration, mobile device authentication, integration to third party solutions (staffing, pre -planning, etc.) as outlined in the quote(s) provided, initial training and orientation, access to the Tablet Command SaaS services and applications for Authorized Users, and ongoing customer support.
2. Customer Obligations, Representations and Warranties. a. Customer users ("Authorized Users") will be required to agree via a click -through agreement to the terms of the Apple Standard End User License Agreement ("EULA"), the content of which is available at https://www.apple.com/legal/internet- services/itunes/dev/stdeula. The terms of this Agreement and the EULA are binding on the Customer and each Authorized User. In the event of a conflict between the terms of this Agreement and the EULA, the terms of this Agreement shall control.
b. In connection with the provision of the Services to Customer, Customer agrees to direct incident data to https://api.tabletcommand.com . c. Customer will not use the Services, or any of the content obtained from the Services, for any purpose that is unlawful or prohibited by this Agreement. d. The Customer acknowledges and agrees that:
i. the Services are provided "as is" to assist the Customer's incident commander(s), its personnel and other responders in response, managing incident resources, references, and tracking;
ii. the Customer remains fully responsible for all aspects of incident command, accountability, resource tracking, and incident management, including assignments, actions, and circumstances on the scene of an emergency incident;
iii. the Services are designed to assist with notification, response, incident management, and the documentation and tracking of resources; 130
iv. the Customer agrees to utilize sound incident command tactics, procedures, and best practices while ensuring that personnel are adequately trained in both incident command principles and the effective use of the Services; and
v. the Services are not a substitute for the responsibilities of Customer described above or any other responsibilities or training of Customer's incident commander(s), personnel and other responders and Authorized Users in response to incidents in which any or some of them are involved. e. The Customer also understands that while the Services are designed to operate in a non -connected state, certain functionality of the Services will be limited or entirely non-functional. Specifically, the Customer acknowledges and understands that during periods of disconnection, the Services may not receive updates regarding resources, Computer -Aided Dispatch (CAD) information, or data from other devices that may be viewing or contributing to the incident. f. The Customer acknowledges that factors beyond the Services control may affect the functionality of the Device (defined below). Such Device may lose power, and its operability may be compromised by high heat, moisture, accidental breakage, or other environmental factors. The Customer acknowledges and agrees that the Customer's overall incident management planning will need to account for these potential limitations.
g. Customer must train all Authorized Users on proper use of the Services to ensure such Authorized Users have the skills and competencies needed to properly use the Services. Only Authorized Users who are trained on the Services may use the Services. Company will provide initial training and orientation on the Services to a group of Authorized Users selected by Customer. Customer is responsible for training all other Authorized Users on the Services.
3. License Grants and Restrictions.
a. License Right. During the Term, Company grants Customer a revocable, non- exclusive, non-transferrable, non -assignable limited right to install and use the Services on a computer or device controlled by an Authorized User (each a "Device"), and to access and use the Services on such Device strictly in accordance with the terms and conditions of this Agreement for the purpose of assisting users in managing their human resources and apparatus during an emergency.
b. Restrictions. Customer shall not: (i) decompile, reverse engineer, disassemble, attempt to derive the source code of, or decrypt the Services; (ii) make any modification, adaptation, improvement, enhancement, translation or derivative work from the Services; (iii) violate any applicable laws, rules or regulations in connection with your access or use of the Services; or (iv) remove, alter or obscure any proprietary notice (including any notice of copyright or trademark) of Company or its affiliates, partners, suppliers or the licensors of the Services or otherwise obscure or modify the manner in which the material is displayed by means of the Services.
c. License to Company. During the Term, Customer grants Company an irrevocable, royalty -free, fully paid-up right to view, record, and analyze Customer's use of the Services, including but not limited to technical information about the Tablet Command Service Agreement
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Devices (including Device UUID), computer, physical location, system and application software, and peripherals.
d. Restricted Use of the Services. The Services are not a substitute for sound fire management techniques and practices in emergency situations. Customer agrees not to use, access, sell, resell, or offer for any commercial purposes, any portion of the Services. Customer agrees not to rely on the Services other than to manage its resources during an emergency. Company is not responsible for any Customer failures outside its control, including, but not limited to, WIFI outage, the environment or "Acts of God". Company is responsible for the Services; provided, however, it is not responsible for providing the Services hereunder or the functionality of the Services when certain circumstances beyond its control arise, making performance inadvisable, impracticable, illegal, or impossible (i.e., "Acts of God").
e. General Practices Regarding Use and Storage.
i. The Company may establish general practices and limits concerning use of the Services. Customer and its Authorized Users will use the Services in compliance with all applicable international, state, federal and local laws and in accordance with the terms of this Agreement. No Authorized User may access or use the Services for any purpose other than that for which the Company makes it available. Without limiting any other remedies, the Company may suspend or terminate any Authorized User account if the Company suspects that an Authorized User has engaged in unlawful or prohibited activity in connection with the Services. The Company acknowledges and understands that certain portions of the Services may require and utilize internet access, phone service, data access or text messaging capability. Customer is solely responsible for obtaining and maintaining its access to the foregoing systems.
ii. The Company may terminate an Authorized User's account in its absolute discretion and for any reason. The Company is especially likely to terminate for reasons that include, but are not limited to, the following: (1) violation of this Agreement; (2) use of the Services in a manner inconsistent with the license right set forth above; (3) an Authorized User's request for such termination; or (4) as required by law, regulation, court or governing agency order. Any termination may be affected without notice and, on such termination, the Company may immediately deactivate or delete such Authorized User's account and/or prohibit any further access to files or data from such account. The Company shall not be liable to the Customer, any Authorized User or any other third party for any termination of an Authorized User's access or account hereunder. In addition, an Authorized User's request for termination will result in deactivation but not necessarily deletion of the account.
f. The Services and related documentation are "Commercial Items", as that term is defined at 48 C.F.R. §2.101, consisting of "Commercial Computer Software" and "Commercial Computer Software Documentation", as such terms are used in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202, as applicable. Consistent with 48 C.F.R. §12.212 or 48 C.F.R. §227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U.S. Government end users (a) only as Tablet Command Service Agreement
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Commercial Items and (b) with only those rights as are granted to all other end users pursuant to the terms and conditions herein.
4. Fees. Company shall provide the Services and the Services in consideration for the fees set forth in the quote(s) provided to and approved by the Customer. Each such quote shall be attached hereto as an Exhibit A. Company will issue periodic invoices and Customer agrees to pay such amounts within thirty (30) days of receipt. Any invoices that remain unpaid more than thirty (30) days past their due date shall incur interest at the rate equal to the lower of 15% per year or the maximum rate allowed by applicable law.
5. Term. The term of this Agreement will begin on the Effective Date and will continue until one year from the Effective Date ("Initial Term"). This Agreement shall renew automatically for additional one-year terms upon each anniversary of the Effective Date unless either party provides notice for non -renewal at least ninety (90) days prior to the end of the then -current term ("Renewal Term"). The Initial Term and the Renewal Term are collectively referred to herein as the "Term." The terms and conditions included in Sections 2(d), 6, 7. 8, 12 and this Section 5 of this Agreement shall survive any termination of this Agreement.
6. Confidentiality and Data Security.
a. "Confidential Information" means any non-public information that relates to Company or Customer, as applicable, including without limitation, technical data, know-how, trade secrets, product plans, markets, services offerings, customer lists and customers, software, research and developments, inventions, processes, formulas, designs, drawings, hardware configurations or finances. Confidential Information does not include information that (i) is known to either Party at the time of disclosure as evidenced by written records, (ii) has become publicly known and made generally available through no wrongful act of the receiving Party or (iii) has been rightfully received by a Party from a third party who is authorized to make such disclosure.
b. Nonuse and Nondisclosure. Neither Party will during or subsequent to the term of this Agreement, (i) use the Confidential Information for any purpose other than the performance of this Agreement or (ii) disclose Confidential Information to any third party. Confidential Information will remain the sole property of the disclosing Party. Each Party agrees to take all reasonable precautions to prevent any unauthorized disclosure or use of such Confidential Information. c. Permitted Disclosure. Notwithstanding the restrictions on use and disclosure of Confidential Information in 6.b, a Party may disclose Confidential Information as necessary to comply with a legal demand or obligation (e.g., subpoena, civil investigative demand) so long as such Party provides at least five (5) business days prior written notice of such disclosure to the other Party (to the extent legally permitted) and any assistance reasonably requested by the other Party to contest or limit the disclosure. Company acknowledges and understands that the Customer is a public agency subject to the disclosure requirements of the California Public Records Act, Government Code section 7920.000 et seq. ("CPRA"). If the Customer receives a request for information or records that Company may consider Confidential (e.g., proprietary information), the Customer will provide notice to Company pursuant to this section prior to disclosure. If Tablet Command Service Agreement
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Company contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it may obtain a protective order, injunctive relief or other appropriate remedy from a court of law in the appropriate jurisdiction before the Customer is required to respond to the CPRA request.
d. Remedies. In addition to the procedures for a CPRA request specified in Section
6.c above, if a Party discloses or uses (or threatens to disclose or use) Confidential Information, the Party whose Confidential Information is or may be disclosed or used will have the right, in addition to any other remedies under this Agreement, to seek injunctive relief to enjoin such acts, it being specifically acknowledged by the Parties that other available legal remedies are inadequate.
7. Ownership. The Parties agree that the Services and all copyrights, moral rights, notes, records, drawings, designs, inventions, improvements, developments, discoveries, computer programs (e.g. source code, object code, listings), work -in -progress, deliverables, drawings, designs, logos, images, trademarks, and trade secrets conceived, discovered, developed or reduced to practice by Company (collectively, "Inventions"), solely or in collaboration with others, are the sole property of Company, except the extent of any Customer Confidential Information.
8. Indemnity; Disclaimer; Limitations of Liability.
a. Indemnification by Customer. The Customer shall indemnify, defend and hold harmless the Company, and its affiliates and their respective officers, employees and agents, from any and all claims, demands, damages, costs, and liabilities including reasonable attorneys' fees, due to or arising out of Customer's or any Authorized User's acts or omissions arising out of the use of the Services; or any breach of this Agreement.
b. Indemnification by Company. The Company agrees to indemnify, defend, and hold Customer harmless from and against any and all third -party claims, including reasonable attorneys' fees, costs, and expenses incidental thereto, which may be suffered by, accrued against, charged to, or recoverable from Customer, arising out of a claim that the Services infringe or misappropriate any United States or foreign patent, copyright, trade secret, trademark, or other proprietary right (an "Infringement Claim") except for any third party claims that are directly or indirectly related to (i) Customer's use of the Services in breach of this Agreement, (ii) Customer's use of the Services in combination with other products or services not explicitly approved by the Company, or (iii) Customer's modification of the Services without the explicit consent of Company. In the event that the Company is enjoined from delivering either preliminary or permanently, or continuing to license to Customer, the Services and such injunction is not dissolved within thirty (30) days, or in the event that Customer is adjudged, in any final order of a court of competent jurisdiction from which no appeal is taken, to have infringed upon or misappropriated any patent, copyright, trade secret, trademark, or other proprietary right in the use of the Services, then the Company may, at its expense and option: (a) obtain for Customer the right to continue using the Services; (b) replace or modify the Services so that it does not infringe upon or misappropriate such proprietary right and is free to be delivered to and used by Customer; or, (c) in the event that the Company is unable or determines, in its reasonable judgment, Tablet Command Service Agreement
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that it is commercially unreasonable to do either of the aforementioned, the Company shall reimburse to Customer the unused portion of the fees paid for the Services.
c. Indemnification Procedures. Promptly after receipt by Customer of a threat of any Infringement Claim, or a notice of the commencement, or filing of any Infringement Claim against Customer, Customer shall give notice thereof to the Company, provided that failure to give or delay in giving such notice to the Company shall not relieve the Company of any liability it may have to Customer except to the extent that the Company demonstrates that the defense of such action is prejudiced thereby. Customer shall not independently defend or respond to any such claim; provided, however, that Customer shall have the right, at its own expense, to monitor the Company's defense of any such claim. The Company shall have sole control of the defense and of all negotiations for settlement of such action. At the Company's request, Customer shall cooperate with the Company in defending or settling any such action; provided, however, that the Company shall reimburse Customer for all reasonable out-of-pocket costs incurred by Customer (including, without limitation, reasonable attorneys' fees and expenses) in providing such cooperation.
d. DISCLAIMER. EACH PARTY DISCLAIMS ANY AND ALL WARRANTIES AND
INDEMNITIES, EXPRESS OR IMPLIED, IN THE PROVISION OF SERVICES
HEREUNDER, INCLUDING THE IMPLIED WARRANTIES OF NON -
INFRINGEMENT, MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE. THE CUSTOMER'S AND EACH AUTHORIZED USER'S USE OF THE SERVICES IS AT THEIR SOLE RISK. THE SERVICES ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS AND THE COMPANY ASSUMES NO
RESPONSIBILITY FOR THE TIMELINESS, DELETION, MISDELIVERY OR
FAILURE TO STORE ANY USER COMMUNICATIONS OR PERSONALIZATION SETTINGS. SPECIFICALLY, THE COMPANY MAKES NO WARRANTY THAT (i) THE SERVICES WILL MEET CUSTOMER'S REQUIREMENTS AND (ii) ANY
AUTHORIZED USER ACCESS WILL BE UNINTERRUPTED, TIMELY, SECURE OR ERROR -FREE. EXCLUDING ONLY DAMAGES ARISING OUT OF THE
COMPANY'S WILLFUL MISCONDUCT, THE COMPANY SHALL NOT BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR
EXEMPLARY DAMAGES RESULTING FROM THE CUSTOMER'S OR ANY
AUTHORIZED USER'S USE OR INABILITY TO USE ANY SERVICES OR SERVICES THEREON. SCHEDULED AND PREVENTIVE MAINTENANCE AS
WELL AS REQUIRED AND EMERGENCY MAINTENANCE WORK MAY
TEMPORARILY INTERRUPT SERVICES OR ACCESS TO THE SERVICES.
THE COMPANY IS NOT RESPONSIBLE FOR CUSTOMER'S OR ANY
AUTHORIZED USER'S USE OF THE SERVICES OR THE DECISIONS AND
INCIDENT MANAGEMENT OF THE CUSTOMER OR ANY OF ITS AUTHORIZED USERS. THE COMPANY IS NOT RESPONSIBLE FOR ANY DAMAGES
INCURRED BY CUSTOMER, ANY AUTHORIZED USER OR ANY THIRD PARTY CAUSED BY THE IMPROPER USE OF THE SERVICES. THE SERVICES ARE
SUBJECT TO WIFI UNAVAILABILITY, INCLUDING EMERGENCIES, THIRD
PARTY SERVICE FAILURES, TRANSMISSION, EQUIPMENT OR NETWORK
PROBLEMS OR LIMITATIONS, INTERFERENCE, SIGNAL STRENGTH, AND MAINTENANCE AND REPAIR. COMPANY IS NOT LIABLE FOR ANY ISSUES Tablet Command Service Agreement
v. 2024-11-26
6 135
ARISING FROM THIRD -PARTY INTEGRATIONS OR SERVICES USED IN
CONJUNCTION WITH THE SERVICES OR CUSTOMER OR ITS AUTHORIZED
USERS' USE OF THE SERVICES NOT IN ACCORDANCE WITH TERMS OF THIS AGREEMENT.
e. LIMITATION OF LIABILITY. In no event shall the Company's total cumulative liability to the Customer, any authorized user or any other party under this agreement, arising out of the use of the Services or otherwise exceed the amounts paid by the Customer to the Company under this Agreement in the preceding 12 months prior the applicable claim. Some jurisdictions do not allow the exclusion of certain warranties or the limitation or exclusion of liability for incidental or consequential damages. Accordingly, some of the above limitations may not apply to the Company. The disclaimers of warranty and limitations of liability apply, without limitation, to any damages or injury caused by the failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communication line failure, theft or destruction or unauthorized access to, alteration of or use of any asset, whether arising out of breach of contract, tortious behavior, negligence or any other course of action by the company. Any claim or cause of action arising out of or related to use of the Services or this Agreement must be filed within one (1) year after such claim or cause of action arose or be forever barred.
9. Privacy Compliance.
a. Personal Information Defined. "Personal Information" for purposes of this Agreement means information that the Company processes on Customer's behalf that identifies, relates to, describes, or is reasonably capable of being associated with or linked to a particular identifiable person or household and includes, without limitation, "personal information" as defined by the California Consumer Privacy Act of 2018, as amended, and as defined by the Personal Information Protection and Electronic Documents Act (Canada), but excludes such information of Customer's business representatives that the Company collects and processes for its own purposes (e.g., billing, technical support, marketing). For avoidance of doubt and not limitation, de -identified or aggregated information that is no longer reasonably capable of being associated with or linked to a particular identifiable person or household ("Anonymized Information") will not be deemed Personal Information even if such information was derived from Personal Information. The Company will not attempt to re -identify the persons associated with Anonymized Information and may use and disclose Anonymized Information without limitation or restriction.
b. Restrictions on Use. Unless specifically directed or authorized by Customer, the Company will not (i) sell or share (for cross -context behavioral advertising purposes) Personal Information; (ii) retain, use, or disclose Personal Information for any purpose other than the specific purpose of performing the Services, including retaining, using, or disclosing Personal Information for a commercial purpose other than providing the Services; (iii) retain, use, or disclose Personal Information outside of the direct business relationship between the Parties; or (iv) combine the Customer's Personal Information with personal information the Company processes on behalf of third parties or itself to the extent prohibited by Tablet Command Service Agreement
v. 2024-11-26
7 136
applicable privacy and data security laws. Notwithstanding the foregoing, the Company may retain, use, or disclose Personal Information as reasonably necessary to fulfill or demonstrate compliance with its legal obligations. c. Consent for Use. The Customer will provide all notices and obtain all consents required by applicable laws and regulations for the Company to process Personal Information in connection with the Services including, without limitation, the Company's transfer to and processing of Personal Information in the United States of America, Canada, and Australia. The Customer and each Authorized User will use the Services in compliance with all applicable laws and regulations. d. Data Security. The Company will implement reasonable administrative, technical, and physical safeguards to protect Personal Information in its possession or control from unauthorized or unlawful access, disclosure, or use (a "Data Breach"). Without limiting the generality of the foregoing, the Company will (i) encrypt all Personal Information while in transit from/to the Customer or a third party designated by the Customer via SSL 256 bit AES encryption or equivalent; (ii) store Personal Information on server(s) located in SSAE 16 certified data center(s); and (iii) not disclose Personal Information to third -party subcontractors unless such subcontractors have entered into a written agreement with the Company imposing privacy, data security, and confidentiality obligations on such subcontractors no less stringent than those imposed on the Company in this Agreement. The Customer gives consent to the Company's use of subcontractors to process Personal Information on the Customer's behalf so long as the foregoing criteria are satisfied, and the Customer waives any right it may have under applicable privacy and data security laws to receive notice of the Company's appointment or removal of any subcontractor. The Customer will not knowingly introduce, or negligently permit to be introduced, into the Company's computer systems, databases, hardware, or software any virus, malware, ransomware, or other contaminants (including, but not limited to, codes, commands, instructions, devices, techniques, bugs, or flaw) that may be used to access, alter, delete, threaten, infect, damage, disable, or inhibit our full use of the Company's computer systems, databases, hardware, or software.
e. Data Breach. The Company will provide notice by email to Customer within seventy-two (72) hours after the Company confirms a Data Breach occurred relating to the Customer's Personal Information. The Company will provide information reasonably requested by the Customer to aid the Customer in making any necessary notices to impacted data subjects and/or governmental authorities. f. Cooperation. The Company will reasonably cooperate with Customer, at the Customer's cost, (i) in response to data subject requests for access, correction, deletion, or to exercise any other right provided by applicable laws and regulations to the use of such data subject's Personal Information and (ii) in response to the Customer's requests for assistance in connection with a data protection impact assessment, risk assessment, or similar analysis required by applicable privacy and data security laws. In the event the Company receives a data subject request relating to Personal Information, the Company will notify such data subject that it is unable to respond to the request without authorization from the Customer and will direct such data subject to contact the Customer directly to make the request. g. User IDs. The Customer will use best efforts to protect the confidentiality of user IDs, passwords, and other access credentials used by the Customer, or Tablet Command Service Agreement
v. 2024-11-26
8 137
Customer's employees, agents, representatives, and Authorized Users to access any of the services provided by the Company. The Customer will provide prompt notice to the Company of any actual or suspected compromised user IDs, passwords, or other access credentials. The Customer is responsible for all actions taken under its access credentials even if Customer did not authorize such actions. h. Notice of Noncompliance. The Company will provide notice to the Customer if the Company determines it can no longer process Personal Information in compliance with this Agreement or applicable privacy and data security laws. The Customer may, at Customer's cost and upon at least thirty (30) days prior written notice to the Company, take reasonable and appropriate steps to mitigate the Company's processing of Personal Information that is not in compliance with this Agreement or applicable privacy and data security laws. i. Audit. No more than once per twelve-month period, at the Customer's cost, the Customer or its designee may audit the Company's data security and privacy practices related to Personal Information. The Customer will provide at least thirty (30) days' prior written notice of its intent to conduct such audit and will reasonably cooperate with the Company to minimize disruption to the Company's day-to-day business operations as a result of such audit.
j. Personal Information Retention. Upon termination of the Customer's account, the Company will return or destroy, at the Customer's option, the Personal Information the Company processes on the Customer's behalf. Notwithstanding the foregoing, if return of such Personal Information is impractical, the Company may destroy such Personal Information. Further notwithstanding the foregoing, the Company may retain such Personal Information (i) stored in an archive or backup system until such Personal Information is deleted from such system in the normal course of the Company's business and (ii) as reasonably necessary to fulfill or demonstrate compliance with its legal obligations or to defend or pursue a legal claim.
k. Opt -In Data Disclosures. From time -to -time the Company may make available features or integrations that permit Customer to make certain data, which may include Personal Information, available to other Company customers or to third parties. If Customer opts -in to the use of such features or integrations, Customer authorizes and directs Company to make Customer's data available as explained during the opt -in process. Customer agrees that Company will have no liability to Customer related to data disclosed to other Company customers or third parties in connection with such features or integrations. Customer may withdraw its consent at any time by providing written notice to Company at the address for notice listed below, or via an email message sent to [email protected].
I. AVL Data. The Company is hereby authorized and directed to share Automatic Vehicle Location ("AVL") data with other Company customers. Customer acknowledges and agrees that Company will have no liability to Customer related to AVL data shared with other Company customers. Company acknowledges and agrees that Customer retains the ability to opt out of participation in this AVL data sharing agreement at any time by providing written notice to Company at the address for notice listed below, or via an email message sent to [email protected].
Tablet Command Service Agreement
v. 2024-11-26
9 138
10. Insurance. The Customer will maintain in force during the Term the insurance coverages as set forth on Exhibit B.
11. Records. The Company will maintain complete and accurate records in accordance with its then -current policies.
12. Miscellaneous.
a. Governing Law; Venue. This Agreement shall be governed by the laws of the State of California without regard to California's conflicts of law rules. The Parties agree that the exclusive venue for any dispute arising hereunder shall be the federal or state located in the City and County of San Francisco, California and the parties waive any objection to personal jurisdiction or venue in any forum located in that county.
b. Assignability. This Agreement may not be assigned by Customer, including by operation of law, without the prior written consent of the Company. The rights and liabilities of the parties hereto shall bind and inure to the benefit of their respective successors, executors and administrators.
c. Entire Agreement. The order form entered into by Customer is made subject to this Agreement. This Agreement, including such order form, constitutes the entire agreement between the Parties and supersedes all prior and contemporaneous written and oral agreements between the Parties regarding the subject matter of this Agreement. Except with regard to updates pursuant to Section 12(g), any waiver, modification, or amendment of any provision of this Agreement shall be effective only if in writing and signed by the Parties hereto. d. Publicity. Each party may issue press releases or otherwise publicly reference the other in advertising and marketing (such as Internet, TV, radio and print) including the use of quotations from key staff, pictures, and videos. e. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which such party may be entitled.
f. Counterparts; Electronic Signatures. This Agreement may be executed electronically including by Customer's acceptance of an online order form that refers to this Agreement, and the Parties agree that they will accept signature by electronic transmission in lieu of original signatures and that the Agreement and any amendments hereto or order forms entered pursuant to this Agreement will have the same binding and enforceable effect with electronic signatures as they would have with original signatures.
g. Updates. Company may update this Agreement at any time by posting a new version to its website. Customer's continued use of the Services following such update will indicate Customer's acceptance of the updated Agreement. Company may, but is not required to, send an email notification regarding the updated Agreement to Customer. Customer may not amend, modify, or update this Agreement.
[signature page follows]
Tablet Command Service Agreement
v. 2024-11-26
10 139
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. The authorized representatives of the parties have signed this Agreement as of the Effective Date.
Customer Tablet Command, Inc.
By:
Name:
Title:
Address for Notice:
Tablet Command Service Agreement
v. 2024-11-26
By:
Name: William Pigeon
Title: Chief Executive Officer
Address for Notice:
Tablet Command, Inc.
1212 Broadway Plaza, Ste 2100
Walnut Creek, California 9459
11 140
EXHIBIT A
TABLET COMMAND QUOTE
Tablet Command Service Agreement
v. 2024-11-26
12 141
Tablet Command
Placentia Fire Department
401 E Chapman AVE
Placentia, CA 92870-6101
ORANGE
Api Weinert
Deputy Chief
aweinert©placentia.org
7142427889
Quote created: November 3, 2025
Quote expires: Februaryl, 2026
Total
Products & Services
DESCRIPTION
CAD Integration
Install/Configure (2 -Way)
TC Customer Onboarding
and Account Configuration
- Single Agency
User Training - On Site (per
Day)
CAD Interface License (2 -
Way)
Quote
Placentia Fire Safety - New Deal
$46,500.00
QUANTITY
1 1
UNIT PRICE DISCOUNT
$6,000.00
$2,000.00
3 $2,500.00
1 $8,000.00
/year
Tablet Command, Inc.
1212 Broadway Plaza
Suite 2100
Walnut Creek, CA 94596
United States
Sales Person:
Jake Pelk
jake©atabletcommand.com
877-998-2639
AMOUNT
$6,000.00
$2,000.00
$7,500.00
$8,000.00 /year
for 1year
142
DESCRIPTION QUANTITY UNIT PRICE DISCOUNT AMOUNT
Agency License (2 -Way) 1 $2,750.00 $2,750.00 /year
/year
TC Mobile usersl-50 1 $750.00 $750.00/year
/year for 1 year
Pro License (Tablet) 10 $500.00 $5,000.00 /year
/year for 1 year
Manage 10 $50.00 $500.00 /year
/year for l year
User Status to CAD 10 $200.00 $2,000.00 /year
/year for 1 year
Incident Sharing (Pioneer 2 $6,000.00 $12,000.00 /year
Pricing) - OCFA/MetroNet /year for 1 year
SUMMARY
Annual subtotal $31,000.00
One-time subtotal $15,500.00
Total $46,500.00
Comments
Purchase terms
Net 30
143
EXHIBIT B
INSURANCE REQUIREMENTS
During the term of the Agreement, the Company will maintain in force no less than the insurance coverages set forth as follows:
General Liability
General Aggregate:
Each Occurrence:
Automobile Liability
Hired/Non-Owned:
Errors & Omissions
General Aggregate:
Per Claim:
Per Occurrence:
Cyber Liability
General Aggregate:
Each Occurrence:
Tablet Command Service Agreement
v. 2024-11-26
$4,000,000
$2,000,000
$4,000,000
$4,000,000
$2,000,000
$2,000,000
$4,000,000
$2,000,000
13 144
3;kc,25,Eggolk
Agenda Item No: 1.k
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 17, 2026
Submitted by: Alice Burnett
From: City Administrator
Subject:
RESOLUTION TO AMEND THE 2025-26 POSITION ALLOCATION PLAN AND AMEND
THE MASTER SALARY TABLE ESTABLISHING AND REVISING VARIOUS
CLASSIFICATIONS AND SALARY RANGES
Financial Impact:
Fiscal Impact:
• Reclassification of one (1) Equipment Mechanic to one (1) Equipment Mechanic II in the Public Works Department. The impact of the reclassification is approximately $3,771 for a full fiscal year.
• Amend the Salary for GIS Technician in the Development Services Department. The impact of the salary amendment is approximately $10,036 for a full fiscal year.
The net effect of the action is an increase of $13,806.96 for a full fiscal year. There is no anticipated impact to the current fiscal year's budget due to salary savings generated during recruitments.
Summary:
Amendments to the City's position allocation and classification plan shall be submitted for review and recommendation per the Personnel Rules, Rule III.
Proposed changes to the Position Allocation Plan have been received and are recommended:
1. Reclassification of one (1) Equipment Mechanic to an Equipment Mechanic II in the Public Works Department. The impact of the reclassification is approximately $3,771 for a full fiscal year.
2. Amend the Salary for GIS Technician in the Development Services Department. The impact of the reclassification is approximately $10,036 for a full fiscal year.
Recommendation:
Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2026-12, a Resolution of the City Council of the City of Placentia, California, Amending the Position Allocation Plan and Master Salary Ranges for Fiscal Year 2025-26.
Strategic Plan Statement:
There is no specific strategic planning goal or objective associated with this agenda item. 145
Discussion:
Recommended for approval are requests for the following classification actions:
1. Reclassification of one (1) Equipment Mechanic to an Equipment Mechanic II in the Public Works Department; and
2. Amend the Salary for GIS Technician in the Development Services Department.
As part of the City's regular review of the classification plan, staff evaluated current staffing needs and compensation and is recommending the creation of a new position and a salary adjustment to an existing classification, as outlined below.
Public Works Department: The position allocation plan currently includes two (2) Equipment Mechanics. One position performs advanced diagnostic and repair work, while the other focuses on routine maintenance. Given the limited staffing structure and complexity of the work, establishing an Equipment Mechanic II position recognizes the advanced skills, independent judgment, and operational demands required in a two -person team.
Development Services Department: The GIS Technician is the City's sole position responsible for managing GIS operations and the Citywide GIS database, providing critical support to all departments, including Police, Fire and Life Safety, Dispatch, Public Works, Administration, Community Services, and Finance. Given the City's significant long-term investment in GIS infrastructure and data, maintaining strong technical capacity is essential.
The position is currently vacant following the incumbent's resignation for a promotional opportunity elsewhere. To support recruitment and retention and to protect the City's technological and financial investment, staff recommends increasing the salary range to improve external competitiveness and internal equity.
Fiscal Impact Summary:
The cost associated with the approval of this item is estimated to be $13,806.96 for a full fiscal year. Due to timing of the reclassifications as well as vacancy savings anticipated within the FY 2025-26 budget, no additional appropriations for the FY 2025-26 budget is being requested.
Attachments
Resolution R-2026-12 - Amending the Master Salary Table & Position Allocation Plan Exhibit A - Equipment Mechanic II Final.pdf
Exhibit B - POSITION ALLOCATION PLAN 2026.02.17.pdf
Exhibit C - MASTER SALARY TABLE 2026.02.17.pdf
146
RESOLUTION NO. R-2026-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA, AMENDING THE MASTER
SALARY TABLE ADOPTING VARIOUS CLASSIFICATIONS
AND SALARY RANGES AND AMENDING THE POSITION
ALLOCATION PLAN FOR FISCAL YEAR 2025-26
A. Recitals
WHEREAS, The City of Placentia Position Allocation Plan and Master Salary Schedule for Fiscal Year 2025-26, effective February 17, 2026, are components of the annual budget process; and
WHEREAS, it is the desire of the City Council to amend the City's position allocation plan and amend the Master Salary Table to include an Equipment Mechanic II job classification and salary range and revised salary range for the GIS Technician.
B. Resolution
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA HEREBY FINDS, DETERMINES, AND RESOLVES AS FOLLOWS:
Section 1: The Position Allocation Plan and Master Salary Schedule are amended to reflect the following classification actions:
A. Reclassification of one (1) Equipment Mechanic to one (1) Equipment Mechanic II (range $61,484.80 to $75,899.20 annual base compensation) in the Public Works Department; and
B. Amend the Salary for GIS Technician (range $69,118.40 to $85,321.60 annual base compensation) in the Development Services Department.
Section 2: The Job Classification for Equipment Mechanic II is attached hereto as Appendix "A" and hereby is approved.
Section 3: The Amended Position Allocation attached hereto as Appendix "B" and hereby is approved.
Section 4: The Master Salary Schedule attached hereto as Appendix "C" is hereby approved effective February 17, 2026.
Resolution No. R-2026-12