Pleasant Hill City Council
June 17, 2024

CITY OF PLEASANT HILL

CITY COUNCIL MEETING AGENDA
JUNE 17, 2024
REGULAR MEETING – 7:00 PM
Watch on YouTube at: www.pleasanthillca.org/councilmeeting The public meeting of the City Council will be held in person at City Hall, 100 Gregory Lane, Pleasant Hill, CA 94523.

A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: 832 5472 4990 Passcode: 342224 For information on Public Participation Options see below.

City Council Meeting Agenda Page 1 June 17, 2024
Council Chambers, 100 Gregory Lane, Pleasant Hill, CA 94523 Telephone (925) 671-5267

MAYOR MATTHEW RINN COUNCILMEMBER TIMOTHY FLAHERTY

VICE MAYOR SUE NOACK COUNCILMEMBER ZAC SHESS

COUNCILMEMBER ALLEN VINSON
Options for observing the meeting and participating in public comment are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period. There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.pleasanthillca.org/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting.
3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.pleasanthillca.org/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.

City Council Meeting Agenda Page 2 June 17, 2024
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.pleasanthillca.org/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.

City Council Meeting Recordings and Broadcasts.

Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.pleasanthillca.org/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.pleasanthillca.org/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CLOSED SESSION REPORT

5. PRESENTATIONS

5.1 Proclamation Declaring June 19, 2024 as Juneteenth National Freedom Day

5.2 Introduction of Architectural Review Commissioners Dipinti Kapoor and Stephanie Weir

6. CITY MANAGER COMMENTS:
(Brief updates on pending City business without discussion by the City Council.)

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa Mayors Conference Hosted by the City of Pittsburg on June 6, 2024 (B) Other Meetings Attended at City Expense

7.2 Announcements from Councilmembers

8. PUBLIC COMMENT:

The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed.

Comments are limited to two minutes per speaker. To provide public comments, please see the Public Participation Options above.

City Council Meeting Agenda Page 3 June 17, 2024

9. CONSENT CALENDAR: All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

9.1 Approve Minutes for the Regular City Council Meeting of June 03, 2024

9.2 Approve Checks Dated: May 31, 2024; June 07, 2024

9.3 Adopt Resolution No. ___-24 Establishing the Proposition 4 Appropriations Limit Pursuant to Article XIII B of the California Constitution for the Fiscal Year 2024/2025

9.4 Adopt Resolution No. ___ - 24 To Identify the FY2024/2025 Street Resurfacing Project for the Expenditure of Fiscal Year 2024/2025 Funds of Senate Bill 1: The Road Repair and Accountability Act of 2017

9.5 Adopt Resolution No. ___-24 Authorizing the City Manager to Execute Legal Services Agreements with Public Agency Law for General City Attorney Services, with Janet Coleson as the Designated City Attorney, with Best Best & Krieger (BBK) for Special Counsel Legal Services and Terminating the Current Legal Services Agreement with BBK

10. ACTION CALENDAR

10.1 Adopt Resolution No. ___-24 Approving the Changes to the Fiscal Year 2024/2025 Master Fee Schedule

10.2 Adopt Resolution No. ___-24 Approving the City of Pleasant Hill Biennial Budget for Fiscal Years 2024-2025 and 2025-2026

10.3 Adopt Resolution No.___-24 Approving the Fiscal Years 2024/2029 Capital Improvement Plan and Expenditures for Fiscal Year 2024/2025 and Fiscal Year 2025/2026

11. ADJOURNMENT
Next City Council Meeting: July 1, 2024

CITY COUNCIL STAFF REPORT
Meeting Date: June 17, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF JUNE 03, 2024

RECOMMENDED CITY COUNCIL ACTION
Approve the minutes.

ATTACHMENT(S):

June 03, 2024 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk

9.1 Packet Pg. 4

MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
June 03, 2024
City Council Meeting Minutes Page 1 June 03, 2024
Mayor Rinn called a Regular Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, and via teleconferencing, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on May 31, 2024, by Deputy City Clerk Juanita Davalos.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Attendee Name Title Status
Matthew Rinn Mayor Present
Sue Noack Vice Mayor Present
Timothy M. Flaherty Councilmember Present
Allen Vinson Councilmember Present
Zac Shess Councilmember Present

4. CLOSED SESSION REPORT
Mayor Rinn reported that there was no closed session, and there was nothing to report.

5. PRESENTATIONS

5.1 Acknowledgment of Toren Wyler as Honorary Mayor for a Day Mayor Rinn introduced Toren Wyler as the Honorary Mayor for a Day. Honorary Mayor Wyler assisted Mayor Rinn at the City Council Meeting.

5.2 Proclamation Designating the Month of June 2024 as Lesbian, Gay, Bisexual, Transgender, Queer or Questioning, Plus (LGBTQ+) Pride Month Mayor Rinn and Mayor for a Day Toren Wyler presented a proclamation to Chair Carson Sprott and Commissioner Sandra Spellman of the Diversity Commission, declaring the month of June 2024 as LGBTQ+ Pride Month.

5.3 Proclamation Designating June 12, 2024 as Loving Day Mayor Rinn and Mayor for a Day Toren Wyler presented a proclamation to Chair Carson Sprott and Commissioner Sandra Spellman of the Diversity Commission, declaring June 12, 2024 as Loving Day.

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City Council Meeting Minutes Page 2 June 03, 2024

5.4 Annual Report of the Activities of the Education Commission Mayor Rinn invited Economic Development Manager Zach Seal to introduce Lindsey Dohlman, Chair of the Education Commission, who presented the Commission’s Annual Report, along with Commissioners Shahien Shahkar and Troy Jones.

5.5 Award of Appreciation to Jason Sommers for Service on the Education Commission from 2021- 2024 and on the County Connection Advisory Committee from 2019 - 2023
Mayor Rinn recognized Jason Sommers for his service on the Education Commission and invited him to speak about his experience.

5.6 Introduction of Education Commissioner Kyle Livie
Councilmember Flaherty introduced Kyler Livie to the Education Commission.

6. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
• The Sunset by the Lake Summer Concert Series continues Sunday, June 9, 2024 with a performance by “Van Goat.” The full line-up of performances and food truck schedule is available at pleasanthillsummerconcerts.com. • The Pleasant Hill Library began the Summer Reading Program on June 1, 2024, and for more information is available on their website: ccclib.org/summer. • Complete Streets enhancements will begin this month on the Contra Costa Blvd.

Improvement Project, between Viking Drive and Harriet Drive.

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
None

7.2 Announcements from Councilmembers
All Councilmembers reported their attendance at the Pleasant Hill Summer Concert by the Lake and the Memorial Day Observance Ceremony at the Pleasant Hill Monument.

Vice Mayor Noack also reported her attendance at the Pleasant Hill Local Government Academy and the Accessible Transportation presentation by TRANSPAC & CCTA.

Councilmember Shess also reported his attendance at the Asian American, Native Hawaiian, Pacific Islander (AANHPI) Cultural event and the Economic Development Committee meeting.

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City Council Meeting Minutes Page 3 June 03, 2024
Mayor Rinn reported his attendance at the Clayton Pride Parade, the Eagle Scout Ceremony with Troup 302, the AANHPI event at the Winslow Center, the Pleasant Hill Local Government Academy, the Concord Chamber and Pleasant Hill Chamber Joint Meeting, and the Progress Pride Flag Raising at City Hall.

Mayor Rinn also recognized the Pleasant Hill Police Department for providing a Senior Safety training; the College Park Softball Team for their success in achieving eligibility into the tournament finals; the College Park graduating class of 2024; the Pleasant Hill Staff for publicizing College Park graduate names on the City’s LED board; all Pleasant Hill Elementary and Middle School students who promoted to the next level of education, and the Juneteenth Celebration which will commemorate on Wednesday, June 19, 2024, in partnership with Off the Grid.

8. PUBLIC COMMENT
Mayor Rinn opened Public Comment.

The following member of the public spoke: Noelle Cummings Mayor Rinn closed Public Comment.

9. CONSENT CALENDAR
Motion (Flaherty/Noack) to Approve consent items 9.1 – 9.3, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

9.1 Approve Minutes for the Regular City Council Meeting of May 20, 2024

9.2 Approve Checks Dated: May 17, 2024; May 24, 2024

9.3 Adopt Ordinance No. 969 Repealing and Replacing Section 2.20 (City Treasurer) of the Pleasant Hill Municipal Code to Reflect the Change From an Elected Position to an Appointed Position as Approved by Pleasant Hill Voters at the General Municipal Election of November 8, 2022 and Delegating the Authority to Appoint the City Treasurer to the City Manager
Mayor Rinn pulled item 9.4 from the Consent Calendar for further discussion and invited Chair of the Education Commission Lindsey Dohlman and Education Commission Staff Liaison, Zach Seal, to respond to questions.

9.4 Adopt Resolution No. 32-24 Updating the Education Commission's Mission Statement Motion (Rinn/Noack) to Approve consent item 9.4, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

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City Council Meeting Minutes Page 4 June 03, 2024

10. ACTION CALENDAR

10.1 Adopt Resolution No. 33-24 Calling for the General Municipal Election to be Held on November 5, 2024; Adopt Resolution No. 34-24 Requesting Consolidation of the General Municipal Election to be Held on November 5, 2024 with the Statewide General Election to be Held on November 5, 2024; and Adopt Resolution No. 35-24 Adopting Regulations for Candidate’s Statements for the General Municipal Election to be Held on November 5, 2024 Janet Coleson, City Attorney, delivered a presentation on the three resolutions connected to the General Election, and responded to questions from Council.

Mayor Rinn opened public comment for item 10.1.

No members commented.

Mayor Rinn closed public comment.

Motion (Flaherty/Noack) to Approve item 10.1 Calling for the General Municipal Election to be Held on November 5, 2024, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn
Motion (Vinson/Noack) to Approve item 10.1 Requesting Consolidation of the General Municipal Election to be Held on November 5, 2024 with the Statewide General Election to be Held on November 5, 2024, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn
Motion (Shess/Flaherty) to Approve item 10.1 Adopting Regulations for Candidate’s Statements for the General Municipal Election to be Held on November 5, 2024, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

10.2 Adopt Resolution No. 36- 24 Declaring the Intention to Levy and Collect Annual Assessments in Assessment District No. 20 for the 2024/2025 Fiscal Year and Setting the Time and Place for a Public Hearing
Ann James, Interim Public Works Director, introduced Rick Clark, the Engineer of Record, who delivered a presentation on the budget of Assessment District 20. Joanna Gin of Best Best and Krieger LLP was available to respond to questions from Council.

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City Council Meeting Minutes Page 5 June 03, 2024
Mayor Rinn opened public comment for item 10.2.

No members commented.

Mayor Rinn closed public comment.

Motion (Flaherty/Noack) to Approve item 10.2, as amended, and with direction, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

10.3 Adopt Resolution No. 37- 24 Declaring the Intention to Levy and Collect Annual Assessments in Assessment District No. 22 for the 2024/2025 Fiscal Year and Setting the Time and Place for a Public Hearing
Ann James, Interim Public Works Director, introduced Rick Clark, the Engineer of Record, who delivered a presentation on the budget of Assessment District 22. Joanna Gin of Best Best and Krieger LLP was available to respond to questions from Council.

Mayor Rinn opened public comment for item 10.3.

No members commented.

Mayor Rinn closed public comment.

Motion (Flaherty/Noack) to Approve item 10.3, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

11. ADJOURNMENT
Mayor Rinn adjourned the meeting at 8:45 p.m. The next Regular City Council meeting will be held on Monday, June 17, 2024, beginning at 7:00 p.m.

LYONE P. CONNER, CITY CLERK

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CITY COUNCIL STAFF REPORT
Meeting Date: June 17, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE CHECKS DATED: MAY 31, 2024; JUNE 07, 2024

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Finance Manager

9.2 Packet Pg. 10
5/31/2024 9:11:12 AM Page 1 of 5
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 5/31/2024 - 5/31/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: ACM02 - ALL CITY MANAGEMENT SERVICES, INC.

ALL CITY MANAGEMENT SER… 93425 05/31/2024 CRSNG GUARD SVCS:269.78… 243-2001-0000-630040 343808 05/31/2024 9,169.82 Vendor ACM02 - ALL CITY MANAGEMENT SERVICES, INC. Total: 9,169.82 Vendor: ALS01 - ALSCO
ALSCO LSAC2055654 05/31/2024 HAZMAT OPERATING PERMIT…101-2001-0000-660014 343809 05/31/2024 171.91 Vendor ALS01 - ALSCO Total: 171.91
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 1KHK-G3HT-JQVH 05/31/2024 PROGRESS PRIDE FLAG FOR … 101-4002-0000-660016 343811 05/31/2024 65.54 AMAZON CAPITAL SERVICES 1PKJ-GLCJ-DPN3 05/31/2024 COFFEE FOR CH STAFF 101-1016-0000-660016 343810 05/31/2024 180.17 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 245.71
Vendor: BAY39 - BAY SIGNS INC
BAY SIGNS INC 240531 05/31/2024 FIN-COST REC REF INV-00007…101-220010 343812 05/31/2024 893.40 Vendor BAY39 - BAY SIGNS INC Total: 893.40
Vendor: BES14 - BEST BEST & KRIEGER LLP
BEST BEST & KRIEGER LLP 988762 05/31/2024 RE: SPECIAL GENERAL MATT… 101-1007-0000-630040 343813 05/31/2024 427.61 BEST BEST & KRIEGER LLP 991420 05/31/2024 MATTER:38074.00024 SPECI… 101-1007-0000-630040 343813 05/31/2024 2,104.50 BEST BEST & KRIEGER LLP 991421 05/31/2024 MATTER:38074.00014 AFFOR…225-4027-0000-630013 343813 05/31/2024 91.50 BEST BEST & KRIEGER LLP 991423 05/31/2024 RE: ADV. CAL HOUSING DEF… 101-1007-0000-630013 343813 05/31/2024 2,054.40 BEST BEST & KRIEGER LLP 991424 05/31/2024 MATTER: 38074.00101-SPEC …101-1007-0000-630040 343813 05/31/2024 2,409.50 Vendor BES14 - BEST BEST & KRIEGER LLP Total: 7,087.51
Vendor: BMO23 - BMO BANK N.A. COMMERCIAL CARD
BMO BANK N.A. COMMERCI… 240531 05/31/2024 CITY STAFF CC PUR-MAY'24 … 101-200030 343814 05/31/2024 22,777.58 Vendor BMO23 - BMO BANK N.A. COMMERCIAL CARD Total: 22,777.58 Vendor: BMO24 - BMO BANK NATIONAL ASSOCIATION
BMO BANK NATIONAL ASSOC…000001798842 05/31/2024 LOAN 379764821001 INSTAL… 103-5105-0000-750030 343838 05/31/2024 1,072,843.81 BMO BANK NATIONAL ASSOC…000001798842 05/31/2024 LOAN 379764821001 INSTAL… 103-5105-0000-750040 343838 05/31/2024 173,342.06 Vendor BMO24 - BMO BANK NATIONAL ASSOCIATION Total: 1,246,185.87 Vendor: BRI01 - BRIDGE GRAYSON CREEK ASSOCIATES
BRIDGE GRAYSON CREEK AS… 240531 05/31/2024 DISB GRAYSON CK APART PR… 899-6001-0000-750907 343839 05/31/2024 235,000.00 Vendor BRI01 - BRIDGE GRAYSON CREEK ASSOCIATES Total: 235,000.00 Vendor: CIN10 - CINTAS CORPORATION #38K
CINTAS CORPORATION #38K 240531 05/31/2024 INV 4193826182 5/28/24 101-5097-0000-620133 343815 05/31/2024 847.62 CINTAS CORPORATION #38K 240531 05/31/2024 INV 4191720815 5/6/24 101-5097-0000-620133 343815 05/31/2024 875.18 CINTAS CORPORATION #38K 240531 05/31/2024 INV 4193159862 5/20/24 101-5097-0000-620133 343815 05/31/2024 847.62

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Expense Approval Report Payment Dates: 5/31/2024 - 5/31/2024 5/31/2024 9:11:12 AM Page 2 of 5
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount CINTAS CORPORATION #38K 240531 05/31/2024 INV 4192435270 5/13/24 101-5097-0000-620133 343815 05/31/2024 847.62 Vendor CIN10 - CINTAS CORPORATION #38K Total: 3,418.04
Vendor: CMR02 - CMRTA
CMRTA 3549 05/31/2024 CMRTA - MEETING - JUNE 7T… 101-1010-0000-640022 343816 05/31/2024 40.00 Vendor CMR02 - CMRTA Total: 40.00
Vendor: CCC06 - CONTRA COSTA COUNTY
CONTRA COSTA COUNTY ASD M8013 05/31/2024 2nd Quarter Installment - An… 101-2001-0000-630045 343817 05/31/2024 68,203.00 Vendor CCC06 - CONTRA COSTA COUNTY Total: 68,203.00
Vendor: CON70 - CONTRA COSTA HEALTH SERVI
CONTRA COSTA HEALTH SER… IN0296905 05/31/2024 HAZMAT OPERATING PERMIT 101-2001-0000-630033 343818 05/31/2024 2,668.00 CONTRA COSTA HEALTH SER… IN296682 05/31/2024 HEALTH PERMIT- Operating … 101-5097-0000-620123 343818 05/31/2024 3,307.00 Vendor CON70 - CONTRA COSTA HEALTH SERVI Total: 5,975.00 Vendor: DIA02 - DIABLO TROPHIES & AWARDS
DIABLO TROPHIES & AWARDS 18696 05/31/2024 Awa of Apprecia Plaque - De… 101-1001-0000-700015 343819 05/31/2024 61.18 Vendor DIA02 - DIABLO TROPHIES & AWARDS Total: 61.18
Vendor: HIL10 - HILLCREST VETERINARY HOSPITAL
HILLCREST VETERINARY HOSP…11233 05/31/2024 EXAM, TREATMENT AND ME… 101-2001-0000-630053 343820 05/31/2024 1,034.22 Vendor HIL10 - HILLCREST VETERINARY HOSPITAL Total: 1,034.22 Vendor: JOH24 - JOHN MUIR HEALTH GENERAL ACCOUNTING/ STEPHANIE AMES JOHN MUIR HEALTH GENERA…240531 05/31/2024 FIN-COST REC REF INV 00007…101-220010 343821 05/31/2024 1,007.83 Vendor JOH24 - JOHN MUIR HEALTH GENERAL ACCOUNTING/ STEPHANIE AMES Total: 1,007.83 Vendor: KER03 - KEREX ENGINEERING INC
KEREX ENGINEERING INC APP#7 05/31/2024 PO/30001 TAYLOR BLVD IMP… 301-5139-0000-800030 343840 05/31/2024 146,252.39 Vendor KER03 - KEREX ENGINEERING INC Total: 146,252.39
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2210 05/31/2024 PLNG COMM MTG-5/28/24; … 101-4004-0000-630040 343822 05/31/2024 337.50 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 337.50
Vendor: WOR10 - MEL SERVICES INCORPORATED DBA WORKERS.COM MEL SERVICES INCORPORAT… 240531 05/31/2024 INV 138766 05/17/24 37.50/… 231-5020-0000-800030 343823 05/31/2024 1,646.56 MEL SERVICES INCORPORAT… 240531 05/31/2024 INV 138726 05/10/24 37.50/… 231-5020-0000-800030 343823 05/31/2024 1,646.56 MEL SERVICES INCORPORAT… 240531 05/31/2024 INV 138683 5/03/24 37.50/H…231-5020-0000-800030 343823 05/31/2024 1,646.56 Vendor WOR10 - MEL SERVICES INCORPORATED DBA WORKERS.COM Total: 4,939.68 Vendor: OFF20 - OFFICE DEPOT, INC
OFFICE DEPOT, INC 365889969001 05/31/2024 POST- IT NOTES ACCT 90669… 101-2001-0000-660016 343824 05/31/2024 48.46 OFFICE DEPOT, INC 367871049001 05/31/2024 USB PORTS ACCT 90669548 … 101-2001-0000-660016 343824 05/31/2024 40.96 OFFICE DEPOT, INC 368323773001 05/31/2024 CLOROX WIPES ACCT 906695…101-2001-0000-660016 343824 05/31/2024 151.38 Vendor OFF20 - OFFICE DEPOT, INC Total: 240.80
Vendor: PGE01 - PG&E
PG&E ACCT 1090540129-4 5/17/24 05/31/2024 ELECTRICITY ACCT 10905401… 101-2001-0000-670015 343825 05/31/2024 8,029.87

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Expense Approval Report Payment Dates: 5/31/2024 - 5/31/2024 5/31/2024 9:11:12 AM Page 3 of 5
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount PG&E ACCT 1132206793-2 5/14/24 05/31/2024 GAS ACCT 1132206793-2 5/1…101-2001-0000-670015 343825 05/31/2024 241.83 Vendor PGE01 - PG&E Total: 8,271.70
Vendor: PIT04 - PITNEY BOWES INC
PITNEY BOWES INC 3106653292 05/31/2024 QRTR LEASING CHRG FOR PS… 101-2001-0000-620113 343826 05/31/2024 289.73 Vendor PIT04 - PITNEY BOWES INC Total: 289.73
Vendor: PLE02 - PLEASANT HILL CHAMBER OF
PLEASANT HILL CHAMBER OF 31895 05/31/2024 SPONSORSHIP OF ART, WINE… 101-4001-0000-660040 343827 05/31/2024 3,000.00 Vendor PLE02 - PLEASANT HILL CHAMBER OF Total: 3,000.00 Vendor: SCI03 - SCIARONI, JACK
SCIARONI, JACK 240531 05/31/2024 DVWS- CHIEF ENGR MAY'24 … 501-7010-0000-611040 343828 05/31/2024 546.25 Vendor SCI03 - SCIARONI, JACK Total: 546.25
Vendor: SER06 - SERVICE PROS PLUMBERS INC
SERVICE PROS PLUMBERS INC 240531 05/31/2024 ENCROACHMENT PER DEP R… 101-0000-0000-430090 343829 05/31/2024 1,000.00 Vendor SER06 - SERVICE PROS PLUMBERS INC Total: 1,000.00 Vendor: SUB01 - SUBURBAN PROPANE-1645
SUBURBAN PROPANE-1645 05-14-2024 05/31/2024 PROPANE TANK RENTAL (62 … 101-5097-0000-630040 343830 05/31/2024 65.00 Vendor SUB01 - SUBURBAN PROPANE-1645 Total: 65.00
Vendor: SUM05 - SUMMIT SPRINGS WATER COMPANY
SUMMIT SPRINGS WATER C… 240531 05/31/2024 INV 394804 & 395377 APR 2… 101-5097-0000-660016 343831 05/31/2024 35.93 Vendor SUM05 - SUMMIT SPRINGS WATER COMPANY Total: 35.93 Vendor: TOT24 - TOTAL IMAGING SOLUTIONS, LLC
TOTAL IMAGING SOLUTIONS,…21176 05/31/2024 MICROFICHE SCANNING MA… 402-2001-0000-710844 343832 05/31/2024 4,961.70 Vendor TOT24 - TOTAL IMAGING SOLUTIONS, LLC Total: 4,961.70 Vendor: V&V01 - V&V MANUFACTURING, INC
V&V MANUFACTURING, INC 59170 05/31/2024 HAT PINS 101-2001-0000-612290 343833 05/31/2024 427.15 Vendor V&V01 - V&V MANUFACTURING, INC Total: 427.15
Vendor: 10182 - VANECK, GERALD
VANECK, GERALD 240531 05/31/2024 REIMBURSEMENT - SAFETY A…101-5097-0000-660038 343834 05/31/2024 169.50 Vendor 10182 - VANECK, GERALD Total: 169.50
Vendor: VOO01 - VOORHIES, CLAIRE
VOORHIES, CLAIRE 240531 05/31/2024 DVWS- SEC & DISP MAY'24 (… 501-7010-0000-611040 343835 05/31/2024 409.68 Vendor VOO01 - VOORHIES, CLAIRE Total: 409.68
Vendor: WEX01 - WEX BANK
WEX BANK 97137520 05/31/2024 GAS CARDS FOR PD IN MAY … 101-2001-0000-620062 343836 05/31/2024 553.68 Vendor WEX01 - WEX BANK Total: 553.68
Vendor: WIL15 - WILLIAMS, JACOB
WILLIAMS, JACOB 240531 05/31/2024 PER DIEM AT TRAINING/ DR… 101-2001-0000-640011 343837 05/31/2024 51.00 Vendor WIL15 - WILLIAMS, JACOB Total: 51.00
Grand Total: 1,772,822.76

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Expense Approval Report Payment Dates: 5/31/2024 - 5/31/2024 5/31/2024 9:11:12 AM Page 4 of 5
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 125,265.87
103 - MEASURE K FUND 1,246,185.87
225 - LOW/MODERATE INCOME HOUSING-SUCCESSOR … 91.50
231 - NPDES/STORMWATER 4,939.68
243 - TRAFFIC SAFETY FUND 9,169.82
301 - GAS TAX FUND 146,252.39
402 - PD TECHNOLOGY FUND 4,961.70
501 - DIABLO VISTA WATER FUND 955.93
899 - REDEVELOP PROP TAX TRUST FUND-SUCCESSOR A… 235,000.00 Grand Total: 1,772,822.76
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-430090 ENCROACHMENT PERMI… 1,000.00
101-1001-0000-700015 PROMOS/CONTRIBUTIO… 61.18
101-1007-0000-630013 OUTSIDE COUNSEL/LITI… 2,054.40
101-1007-0000-630040 CONTRACTUAL SVC 4,941.61
101-1010-0000-640022 EDUC/MTGS/LOCAL 40.00
101-1016-0000-660016 SUPPLIES/OFFICE 180.17
101-200030 CREDIT CARD PAYABLE 22,777.58
101-2001-0000-612290 UNIFORM/PD OTHER AC… 427.15
101-2001-0000-620062 AUTO/GASOLINE 553.68
101-2001-0000-620113 POSTAGE 289.73
101-2001-0000-630033 P.D. OTHER SVCS 2,668.00
101-2001-0000-630045 ANIMAL CNTR SVC 68,203.00
101-2001-0000-630053 K9 OUTSIDE SERVICES 1,034.22
101-2001-0000-640011 POST TRAING SVC 51.00
101-2001-0000-660014 SUPPLIES/OPERATING 171.91
101-2001-0000-660016 SUPPLIES/OFFICE 240.80
101-2001-0000-670015 UTIL/GAS-ELECTR 8,271.70
101-220010 REFUNDABLE DEPOSITS … 1,901.23
101-4001-0000-660040 SPCL EVENT SPNS 3,000.00
101-4002-0000-660016 SUPPLIES/OFFICE 65.54
101-4004-0000-630040 CONTRACTUAL SVC 337.50
101-5097-0000-620123 GOVERNMENT LICENSE … 3,307.00
101-5097-0000-620133 UNIFORM MAINTENANC… 3,418.04
101-5097-0000-630040 CONTRACTUAL SVC 65.00
101-5097-0000-660016 SUPPLIES/OFFICE 35.93
101-5097-0000-660038 SUPPLIES/SAFETY 169.50
103-5105-0000-750030 PRINCIPAL/BNDS,NOTES 1,072,843.81

9.2.a
Packet Pg. 14
Expense Approval Report Payment Dates: 5/31/2024 - 5/31/2024 5/31/2024 9:11:12 AM Page 5 of 5
Account Summary
Account Number Account Name Payment Amount
103-5105-0000-750040 INTEREST/BNDS,NOTES 173,342.06
225-4027-0000-630013 OUTSIDE COUNSEL/LITI… 91.50
231-5020-0000-800030 CONSTRUCTION 4,939.68
243-2001-0000-630040 CONTRACTUAL SVC 9,169.82
301-5139-0000-800030 CONSTRUCTION 146,252.39
402-2001-0000-710844 CAPITAL ASSETS-EQUIP… 4,961.70
501-7010-0000-611040 SALARY-PART TIME PER… 955.93
899-6001-0000-750907 GRAYSON APARTMENTS 235,000.00
Grand Total: 1,772,822.76
Project Account Summary
Project Account Key Payment Amount
**None** 1,772,822.76
Grand Total: 1,772,822.76
2024-05-31

9.2.a
Packet Pg. 15
6/7/2024 9:21:53 AM Page 1 of 7
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 6/7/2024 - 6/7/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: ADV13 - ADVANCED CONSTRCUTION SUPPLY
ADVANCED CONSTRCUTION … 1986 06/07/2024 SAFETY SUPP FOR VINCE S- E… 101-3001-0000-660038 343841 06/07/2024 23.98 Vendor ADV13 - ADVANCED CONSTRCUTION SUPPLY Total: 23.98 Vendor: ALH01 - ALHAMBRA
ALHAMBRA 19647259 052524 06/07/2024 DRINKING WATER FOR CH D… 101-1016-0000-660016 343842 06/07/2024 395.20 Vendor ALH01 - ALHAMBRA Total: 395.20
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 1DPY-VTXX-QNJ4 06/07/2024 2 ROLLS 42'S300' FOR PLOTT… 101-1016-0000-660016 343843 06/07/2024 108.65 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 108.65
Vendor: ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP.

ARMOUR PETROLEUM SVC &…240607 06/07/2024 PSC CALLOUT, UNLDED PMP … 101-5097-0000-630040 343844 06/07/2024 2,564.96 ARMOUR PETROLEUM SVC &…240607 06/07/2024 INV WO-27019 UNLDED PU… 101-5097-0000-630040 343844 06/07/2024 868.65 ARMOUR PETROLEUM SVC &…WO-26850 06/07/2024 PD & PSC: UST OPERATOR IN… 101-5097-0000-630040 343844 06/07/2024 356.00 Vendor ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP. Total: 3,789.61 Vendor: AST05 - ASTRO JUMP OF CONTRA COSTA
ASTRO JUMP OF CONTRA CO… 26220337 06/07/2024 BOUNCE HOUSE FOR THE S… 101-4002-0000-700085 343845 06/07/2024 395.00 Vendor AST05 - ASTRO JUMP OF CONTRA COSTA Total: 395.00 Vendor: ATT23 - AT&T
AT&T ACCT 322394749 5/23/24 06/07/2024 INTERNET FOR LIBRARY ACCT…101-1012-0000-670020 343846 06/07/2024 133.75 Vendor ATT23 - AT&T Total: 133.75
Vendor: BAD02 - BADGE FRAME, INC.

BADGE FRAME, INC. 41853 06/07/2024 SHADOW BOX FOR JON HUNT 101-2001-0000-630033 343847 06/07/2024 403.65 Vendor BAD02 - BADGE FRAME, INC. Total: 403.65
Vendor: BAY08 - BAY AREA NEWS GROUP
BAY AREA NEWS GROUP 1413869 06/07/2024 CLASSIFIED ADVERTISING; CC…101-1010-0000-620112 343848 06/07/2024 799.80 BAY AREA NEWS GROUP 1413869 06/07/2024 CLASSIFIED ADVERTISING; CC…101-4004-0000-620112 343848 06/07/2024 338.52 Vendor BAY08 - BAY AREA NEWS GROUP Total: 1,138.32
Vendor: BEN78 - BEN EINSTEIN
BEN EINSTEIN 240607 06/07/2024 PERFOR BY "VAN GOAT" AT … 101-240073 343849 06/07/2024 1,500.00 Vendor BEN78 - BEN EINSTEIN Total: 1,500.00
Vendor: BES14 - BEST BEST & KRIEGER LLP
BEST BEST & KRIEGER LLP 994120 06/07/2024 MATTER#38074.00014 AFFO… 225-4027-0000-630013 343850 06/07/2024 1,159.00 BEST BEST & KRIEGER LLP 994122 06/07/2024 RE: ADV. CALIFORNIA HOUSI… 101-1007-0000-630013 343850 06/07/2024 1,599.10 Vendor BES14 - BEST BEST & KRIEGER LLP Total: 2,758.10

9.2.a
Packet Pg. 16
Expense Approval Report Payment Dates: 6/7/2024 - 6/7/2024 6/7/2024 9:21:53 AM Page 2 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: CCC31 - CONTRA COSTA COUNTY LIBRARY
CONTRA COSTA COUNTY LIB… PHLQ3-23-24 06/07/2024 ADDITIONAL HRS OF LIBRARY…295-4002-0000-700010 343851 06/07/2024 46,524.99 CONTRA COSTA COUNTY LIB… PHL-TECH-Q3-23-24 06/07/2024 CT TECH RESPON PER LEASE … 107-5105-0000-710844 343851 06/07/2024 2,376.34 Vendor CCC31 - CONTRA COSTA COUNTY LIBRARY Total: 48,901.33 Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… ACCT 3058076 06/07/2024 WATER SVC FOR ACCT 30580…101-5097-0000-670025 343852 06/07/2024 254.57 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 254.57 Vendor: DEL09 - DELL MARKETING L.P.

DELL MARKETING L.P. 10752035525 06/07/2024 PO/71084 SQL SVR LIC FOR S… 402-2001-0000-710841 343853 06/07/2024 68,760.40 Vendor DEL09 - DELL MARKETING L.P. Total: 68,760.40
Vendor: DIA02 - DIABLO TROPHIES & AWARDS
DIABLO TROPHIES & AWARDS 18840 06/07/2024 BUSINESS CARDS - FOR VINCE…101-3001-0000-660016 343854 06/07/2024 74.29 Vendor DIA02 - DIABLO TROPHIES & AWARDS Total: 74.29
Vendor: DOC03 - DOCUSIGN INC LOCKBOX
DOCUSIGN INC LOCKBOX 111100332123 06/07/2024 MAY 27,2024 - MAY 26, 2025…401-1012-0000-650036 343855 06/07/2024 5,278.50 Vendor DOC03 - DOCUSIGN INC LOCKBOX Total: 5,278.50
Vendor: DTA01 - D-TAC K9
D-TAC K9 3205 06/07/2024 K9 BODIE- MAY 2024 TRAINI… 101-2001-0000-630054 343856 06/07/2024 425.00 Vendor DTA01 - D-TAC K9 Total: 425.00
Vendor: DYN05 - DYNAMIC AUDIO CONCEPTS
DYNAMIC AUDIO CONCEPTS 1245 06/07/2024 SND SYS FOR 2024 SUMM C… 101-4002-0000-700085 343857 06/07/2024 2,750.00 Vendor DYN05 - DYNAMIC AUDIO CONCEPTS Total: 2,750.00
Vendor: ENG04 - ENGEO INC.

ENGEO INC. 291962 06/07/2024 291962 RD1532 GEOTECH & … 101-220013 343858 06/07/2024 460.00 Vendor ENG04 - ENGEO INC. Total: 460.00
Vendor: FIR17 - FIRST CARBON SOLUTIONS
FIRST CARBON SOLUTIONS 0075437R 06/07/2024 PO/23000 ENVIRONMENTAL… 107-5105-0000-800030 343859 06/07/2024 1,538.00 Vendor FIR17 - FIRST CARBON SOLUTIONS Total: 1,538.00
Vendor: FOL01 - FOLGERS GRAPHICS, INC
FOLGERS GRAPHICS, INC 13990 06/07/2024 COROPLAST POSTERS FOR S… 101-4002-0000-700085 343860 06/07/2024 376.91 Vendor FOL01 - FOLGERS GRAPHICS, INC Total: 376.91
Vendor: FOR06 - FORENSIC SERVICES DIVISION
FORENSIC SERVICES DIVISION PHPD-2404 06/07/2024 DRUGS/ALCOHOL/TOXICOL… 101-2001-0000-630033 343861 06/07/2024 10,365.00 FORENSIC SERVICES DIVISION PHPD-2404-SUPP 06/07/2024 DRUGS/ALCOHOL/TOXICOL… 101-2001-0000-630033 343861 06/07/2024 526.68 Vendor FOR06 - FORENSIC SERVICES DIVISION Total: 10,891.68 Vendor: FRA28 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS, INC.

FRANK AND GROSSMAN LA… 28283 06/07/2024 JUNE'24 JANITORIAL SVCS CH 101-5097-0000-650012 343862 06/07/2024 6,200.00 FRANK AND GROSSMAN LA… 28283 06/07/2024 JUNE'24 JANITORIAL SVCS PD 101-5097-0000-650012 343862 06/07/2024 4,500.00 FRANK AND GROSSMAN LA… 28283 06/07/2024 JUNE'24 JANITORIAL SVCS PSC 101-5097-0000-650012 343862 06/07/2024 1,050.00

9.2.a
Packet Pg. 17
Expense Approval Report Payment Dates: 6/7/2024 - 6/7/2024 6/7/2024 9:21:53 AM Page 3 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount FRANK AND GROSSMAN LA… 28283 06/07/2024 JUNE'24 JANITORIAL SVCS LI… 103-5105-0000-660021 343862 06/07/2024 6,350.00 Vendor FRA28 - FRANK AND GROSSMAN LANDSCAPE CONTRACTORS, INC. Total: 18,100.00 Vendor: GRA04 - GRAINGER
GRAINGER 240607 06/07/2024 INV 9121599618 5/16/24 PA… 101-5097-0000-620065 343863 06/07/2024 104.55 GRAINGER 240607 06/07/2024 INV 9090408973 4/18/24 PD 101-5097-0000-650016 343863 06/07/2024 0.74 GRAINGER 240607 06/07/2024 INV 9126519579 5/21/24 101-5097-0000-650047 343863 06/07/2024 219.82 GRAINGER 240607 06/07/2024 INV 9121599634 5/16/24 101-5097-0000-660036 343863 06/07/2024 87.40 GRAINGER ORD 15147120445 06/07/2024 CONSTRUCTION INSP TLS: IR …101-3001-0000-660038 343863 06/07/2024 232.44 Vendor GRA04 - GRAINGER Total: 644.95
Vendor: HIL10 - HILLCREST VETERINARY HOSPITAL
HILLCREST VETERINARY HOSP…11394 06/07/2024 MEDICATION FOR K9 BODIE 101-2001-0000-630053 343864 06/07/2024 116.20 HILLCREST VETERINARY HOSP…11503 06/07/2024 MEDICATION & CHECK- UPS … 101-2001-0000-630053 343864 06/07/2024 451.72 Vendor HIL10 - HILLCREST VETERINARY HOSPITAL Total: 567.92 Vendor: INF04 - INFINITY TECHNOLOGIES
INFINITY TECHNOLOGIES 2512 06/07/2024 STRMWTR MPPG/GIS SUPP 1…401-1012-0000-630040 343865 06/07/2024 2,872.50 Vendor INF04 - INFINITY TECHNOLOGIES Total: 2,872.50
Vendor: KIR01 - KIRBY, CYNTHIA M.

KIRBY, CYNTHIA M. 2406015 06/07/2024 PRE-EMPLOYEMENT POLYGR… 101-2001-0000-630033 343866 06/07/2024 3,850.00 Vendor KIR01 - KIRBY, CYNTHIA M. Total: 3,850.00
Vendor: KON01 - KONE
KONE 1158692791 06/07/2024 CH ELEVATOR CALLOUT: SER… 101-5097-0000-650017 343867 06/07/2024 830.15 Vendor KON01 - KONE Total: 830.15
Vendor: LEO01 - LEONARD, BRIAN
LEONARD, BRIAN 240607 06/07/2024 EDUCATION INCENTIVE/ BRI… 101-2001-0000-630033 343868 06/07/2024 625.00 Vendor LEO01 - LEONARD, BRIAN Total: 625.00
Vendor: LEP01 - LEPTIEN, CRONIN, COOPER
LEPTIEN, CRONIN, COOPER 33530 06/07/2024 PP21-PH RD SDWLK & TAYLO…301-5139-0000-630034 343869 06/07/2024 2,279.00 Vendor LEP01 - LEPTIEN, CRONIN, COOPER Total: 2,279.00
Vendor: COP05 - LexisNexis Claims Solutions inc.

LexisNexis Claims Solutions i… C100186-20240531 06/07/2024 ANNUAL MAINT, SUPP, UPD… 402-2001-0000-650036 343870 06/07/2024 6,043.82 Vendor COP05 - LexisNexis Claims Solutions inc. Total: 6,043.82 Vendor: THO01 - MARGARET THORNTON
MARGARET THORNTON 240607 06/07/2024 RETIREE MEDICAL FOR JUNE … 101-1019-0000-612210 343871 06/07/2024 205.90 Vendor THO01 - MARGARET THORNTON Total: 205.90
Vendor: MDW24 - MD Wireless
MD Wireless 240607 06/07/2024 Tech Support Grant Reimbur… 295-4001-0000-700115 343872 06/07/2024 5,510.00 Vendor MDW24 - MD Wireless Total: 5,510.00
Vendor: NEL06 - NELSON
NELSON 240607 06/07/2024 INV 6448747 05/26/24 18/H… 101-3001-0000-630019 343873 06/07/2024 870.66 NELSON 240607 06/07/2024 INV 6448367 5/19/24 18/HRS 101-3001-0000-630019 343873 06/07/2024 870.66

9.2.a
Packet Pg. 18
Expense Approval Report Payment Dates: 6/7/2024 - 6/7/2024 6/7/2024 9:21:53 AM Page 4 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount NELSON 240607 06/07/2024 INV 6448009 5/12/24 12/HRS 101-3001-0000-630019 343873 06/07/2024 580.44 NELSON 240607 06/07/2024 INV 6449170 6/2/24 10/HRS 101-3001-0000-630019 343873 06/07/2024 483.70 Vendor NEL06 - NELSON Total: 2,805.46
Vendor: NUN01 - NUNES, JAMES R.

NUNES, JAMES R. 240607 06/07/2024 RETIREE MEDICAL FOR JUNE … 101-1019-0000-612210 343874 06/07/2024 162.00 Vendor NUN01 - NUNES, JAMES R. Total: 162.00
Vendor: OTI02 - OPERATIONAL TECHNOLOGY INTEGRATORS, INC.

OPERATIONAL TECHNOLOGY …90085 06/07/2024 TECH SUPP AT PMPHOUSE A… 501-7010-0000-650026 343875 06/07/2024 300.00 Vendor OTI02 - OPERATIONAL TECHNOLOGY INTEGRATORS, INC. Total: 300.00 Vendor: PAK01 - PAKPOUR CONSULTING GROUP,
PAKPOUR CONSULTING GRO… INV 4439 RD#1645 06/07/2024 INV 4439 RD#1645 PROV ON… 101-220013 343876 06/07/2024 170.00 PAKPOUR CONSULTING GRO… INV 4440 RD#1535 06/07/2024 INV 4440 RD#1535 PROV ON… 101-220013 343876 06/07/2024 340.00 PAKPOUR CONSULTING GRO… INV 4441 RD#1532 06/07/2024 INV 4441 RD#1532 PROV ON… 101-220013 343876 06/07/2024 6,162.50 PAKPOUR CONSULTING GRO… INV 4442 RD#1660 06/07/2024 INV 4442 RD#1660 PROV ON… 101-220013 343876 06/07/2024 4,335.00 Vendor PAK01 - PAKPOUR CONSULTING GROUP, Total: 11,007.50 Vendor: 10126 - PARK ENGR, INC
PARK ENGR, INC 23021-2 06/07/2024 INV 23021-2 PROV ON--CALL… 301-5151-0000-630022 343877 06/07/2024 2,617.44 PARK ENGR, INC 23021-2 2/29/24 06/07/2024 INV23021-2 PROV ON-CALL … 301-5139-0000-630022 343877 06/07/2024 1,635.90 PARK ENGR, INC 230212-2 06/07/2024 PO/30010 PROV ON-CALL E… 101-3001-0000-630022 343877 06/07/2024 8,670.27 PARK ENGR, INC INV 23021-2 RD#1748 06/07/2024 23021-2 RD#1748 PROV ON-… 101-220013 343877 06/07/2024 7,034.37 PARK ENGR, INC INV 230213 06/07/2024 INV 23021-3 PROV ON-CALL … 301-5151-0000-630022 343877 06/07/2024 3,108.21 PARK ENGR, INC INV 23021-3 06/07/2024 INV 23021-3 PROV ON-CALL … 301-5139-0000-630022 343877 06/07/2024 3,108.21 PARK ENGR, INC INV 23021-3 RD#1748 06/07/2024 230213 RD#1748 PROV ON-… 101-220013 343877 06/07/2024 3,271.80 PARK ENGR, INC INV23021-3 06/07/2024 CREATE PO/30010 IN THE $7… 101-3001-0000-630022 343877 06/07/2024 6,216.42 Vendor 10126 - PARK ENGR, INC Total: 35,662.62
Vendor: PGE01 - PG&E
PG&E ACCT 0439282612-1 06/07/2024 WHITE ZONE 101-5097-0000-670035 343878 06/07/2024 482.45 PG&E ACCT 0439282612-1 06/07/2024 BLUE ZONE 1 226-4019-0000-670035 343878 06/07/2024 263.93 PG&E ACCT 0439282612-1 06/07/2024 BLUE ZONE 2 226-4020-0000-670035 343878 06/07/2024 11.64 PG&E ACCT 0439282612-1 06/07/2024 BLUE ZONE 3 226-4021-0000-670035 343878 06/07/2024 101.77 PG&E ACCT 0439282612-1 06/07/2024 BLUE ZONE 5 226-4023-0000-670035 343878 06/07/2024 111.92 PG&E ACCT 0439282612-1 06/07/2024 BLUE ZONE 6 226-4024-0000-670035 343878 06/07/2024 11.64 PG&E ACCT 0439282612-1 06/07/2024 GALLERY WALK 227-4026-0000-670035 343878 06/07/2024 14.18 PG&E ACCT 0439282612-1 06/07/2024 TRAFFIC SIGNALS 306-5107-0000-670015 343878 06/07/2024 2,381.63 PG&E ACCT 1398597625-0 5/31/24 06/07/2024 CH GAS/ ACCT 1398597625-0…101-1016-0000-670015 343879 06/07/2024 337.52 PG&E ACCT 2099200650-0 6/6/24 06/07/2024 SUMM BLG- AD22 LIGHTING …227-4025-0000-670015 343883 06/07/2024 272.48 PG&E ACCT 4107660120-6 6/6/24 06/07/2024 SUMM BLG- UNIFIED ST LGH… 221-1020-0000-670015 343881 06/07/2024 16,406.36 PG&E ACCT 4757183615-5 6/03/24 06/07/2024 SUMM BLG- PUBLIC SVCS CN… 101-5097-0000-670015 343880 06/07/2024 2,226.18 PG&E ACCT 7825400025-6 6/6/24 06/07/2024 SUMM BLG- SAFETY ST LGHT… 221-1020-0000-670015 343882 06/07/2024 2,056.73 Vendor PGE01 - PG&E Total: 24,678.43

9.2.a
Packet Pg. 19
Expense Approval Report Payment Dates: 6/7/2024 - 6/7/2024 6/7/2024 9:21:53 AM Page 5 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: POG01 - POGGIO, JEREMY
POGGIO, JEREMY 240607 06/07/2024 EDUCATION INCENTIVE/ JER… 101-2001-0000-630033 343884 06/07/2024 480.50 Vendor POG01 - POGGIO, JEREMY Total: 480.50
Vendor: POI02 - POINT ONE ELECTRICAL SYST
POINT ONE ELECTRICAL SYST 30292 06/07/2024 INSTALLATION OF NEW NET… 401-1012-0000-630040 343885 06/07/2024 671.04 Vendor POI02 - POINT ONE ELECTRICAL SYST Total: 671.04
Vendor: PRA01 - PRATT, JOHN F.

PRATT, JOHN F. 240607 06/07/2024 RETIREE MEDICAL FOR JUNE … 101-1019-0000-612210 343886 06/07/2024 1,909.05 Vendor PRA01 - PRATT, JOHN F. Total: 1,909.05
Vendor: REV01 - REVEL ENVIRONMENTAL MANUFACTURING, INC.

REVEL ENVIRONMENTAL MA… 61994 06/07/2024 VAC-CON SVCS PP5 INV 61994 231-5037-0000-630042 343887 06/07/2024 2,542.05 Vendor REV01 - REVEL ENVIRONMENTAL MANUFACTURING, INC. Total: 2,542.05 Vendor: RIN02 - RINN, MATT
RINN, MATT 240607 06/07/2024 Reimbursement for Mayor fo…101-1001-0000-640022 343888 06/07/2024 112.38 Vendor RIN02 - RINN, MATT Total: 112.38
Vendor: STE11 - STERICYCLE, INC
STERICYCLE, INC 8007140888 06/07/2024 HAZARDOUS WASTE DISPOS… 101-2001-0000-630041 343889 06/07/2024 625.25 Vendor STE11 - STERICYCLE, INC Total: 625.25
Vendor: SUB01 - SUBURBAN PROPANE-1645
SUBURBAN PROPANE-1645 1645-2253371 06/07/2024 PROPANE TANK REFILL (93.4… 101-5097-0000-630040 343890 06/07/2024 792.15 Vendor SUB01 - SUBURBAN PROPANE-1645 Total: 792.15
Vendor: 10112 - TOWILL, INC.

TOWILL, INC. 04-5300 06/07/2024 ACT CT SURV & LD SUR RD#1… 101-220013 343891 06/07/2024 175.00 Vendor 10112 - TOWILL, INC. Total: 175.00
Grand Total: 273,809.61

9.2.a
Packet Pg. 20
Expense Approval Report Payment Dates: 6/7/2024 - 6/7/2024 6/7/2024 9:21:53 AM Page 6 of 7
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 89,501.93
103 - MEASURE K FUND 6,350.00
107 - LIBRARY CONSTRUCTION FUND (MEASURE K) 3,914.34
221 - UNIFIED LIGHTING DISTRICT FUND 18,463.09
225 - LOW/MODERATE INCOME HOUSING-SUCCESSOR … 1,159.00
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 500.90 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 286.66 231 - NPDES/STORMWATER 2,542.05
295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 52,034.99
301 - GAS TAX FUND 12,748.76
306 - MEASURE J FUND 2,381.63
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 8,822.04 402 - PD TECHNOLOGY FUND 74,804.22
501 - DIABLO VISTA WATER FUND 300.00
Grand Total: 273,809.61
Account Summary
Account Number Account Name Payment Amount
101-1001-0000-640022 EDUC/MTGS/LOCAL 112.38
101-1007-0000-630013 OUTSIDE COUNSEL/LITI… 1,599.10
101-1010-0000-620112 ADVERTISING 799.80
101-1012-0000-670020 UTIL/TELEPHONE 133.75
101-1016-0000-660016 SUPPLIES/OFFICE 503.85
101-1016-0000-670015 UTIL/GAS-ELECTR 337.52
101-1019-0000-612210 SICK LEAVE CONVERSIO… 2,276.95
101-2001-0000-630033 P.D. OTHER SVCS 16,250.83
101-2001-0000-630041 HAZ WASTE SVCS 625.25
101-2001-0000-630053 K9 OUTSIDE SERVICES 567.92
101-2001-0000-630054 K9 EMPLOYEE TRAINING … 425.00
101-220013 REFUNDABLE DEPOSITS … 21,948.67
101-240073 DUE TO CIVIC ACTION C… 1,500.00
101-3001-0000-630019 TEMP AGNCY SVCS 2,805.46
101-3001-0000-630022 Consultant staf 14,886.69
101-3001-0000-660016 SUPPLIES/OFFICE 74.29
101-3001-0000-660038 SUPPLIES/SAFETY 256.42
101-4002-0000-700085 SUMMER CONCERT SERI… 3,521.91
101-4004-0000-620112 ADVERTISING 338.52
101-5097-0000-620065 AUTO/PRTS/TIRES 104.55
101-5097-0000-630040 CONTRACTUAL SVC 4,581.76
101-5097-0000-650012 MAINT/JANITORALMAIN… 11,750.00

9.2.a
Packet Pg. 21
Expense Approval Report Payment Dates: 6/7/2024 - 6/7/2024 6/7/2024 9:21:53 AM Page 7 of 7
Account Summary
Account Number Account Name Payment Amount
101-5097-0000-650016 MAINT/PD BLDG 0.74
101-5097-0000-650017 MAINT/CH BLDG 830.15
101-5097-0000-650047 MNT/HAZ WST MGT 219.82
101-5097-0000-660036 SUPPLIES/LAND MATERI… 87.40
101-5097-0000-670015 UTIL/GAS-ELECTR 2,226.18
101-5097-0000-670025 UTIL/WATER 254.57
101-5097-0000-670035 UTIL/OTHER 482.45
103-5105-0000-660021 SUPLS/JANITORAL 6,350.00
107-5105-0000-710844 CAPITAL ASSETS-EQUIP… 2,376.34
107-5105-0000-800030 CONSTRUCTION 1,538.00
221-1020-0000-670015 UTIL/GAS-ELECTR 18,463.09
225-4027-0000-630013 OUTSIDE COUNSEL/LITI… 1,159.00
226-4019-0000-670035 UTIL/OTHER 263.93
226-4020-0000-670035 UTIL/OTHER 11.64
226-4021-0000-670035 UTIL/OTHER 101.77
226-4023-0000-670035 UTIL/OTHER 111.92
226-4024-0000-670035 UTIL/OTHER 11.64
227-4025-0000-670015 UTIL/GAS-ELECTR 272.48
227-4026-0000-670035 UTIL/OTHER 14.18
231-5037-0000-630042 NPDES COSTS 2,542.05
295-4001-0000-700115 GRANT LOANS RETAIL M… 5,510.00
295-4002-0000-700010 EXTENDED LIBRARY HO… 46,524.99
301-5139-0000-630022 CONSULTANT STAFFING… 4,744.11
301-5139-0000-630034 ENGINEERING 2,279.00
301-5151-0000-630022 CONSULTANT STAFFING… 5,725.65
306-5107-0000-670015 UTIL/GAS-ELECTR 2,381.63
401-1012-0000-630040 CONTRACTUAL SVC 3,543.54
401-1012-0000-650036 MAINT/SOFTWARE 5,278.50
402-2001-0000-650036 MAINT/SOFTWARE 6,043.82
402-2001-0000-710841 CAPITAL ASSETS-SOFTW… 68,760.40
501-7010-0000-650026 MAINT/DV WATER 300.00
Grand Total: 273,809.61
Project Account Summary
Project Account Key Payment Amount
**None** 273,809.61
Grand Total: 273,809.61
2024-06-07

9.2.a
Packet Pg. 22

CITY COUNCIL STAFF REPORT
Meeting Date: June 17, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 ESTABLISHING THE PROPOSITION 4 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION FOR THE FISCAL YEAR 2024/2025

SYNOPSIS
The City is required, by the State Constitution, to establish and adhere annually to a limit on the amount of its appropriations. The limit is prescribed by a State formula. For the fiscal year 2024/2025 (FY 24/25), staff has calculated that the appropriations limit is $38,910,636. Per the proposed biennial budget, the City expects to collect, and has budgeted to appropriate, $31,252,936 of Proposition 4-covered revenue, $7,657,700 below the appropriations limit. The Budget Committee reviewed the proposed appropriations limit at its meeting of June 5, 2024, and recommended the City Council adopt the proposed resolution authorizing the appropriations limit.

DISCUSSION
Background
In November 1979, California voters approved Proposition 4, “The Gann Initiative,” which is incorporated in Article XIII B of the California State Constitution. Proposition 4 limits the amount of tax revenue that State and local government agencies can appropriate. A jurisdiction’s annual appropriations limit is calculated based upon the level of appropriations in fiscal year 1979 and subsequent changes in the local population and cost of living.

A jurisdiction may choose between two population growth factors and two cost of living factors when calculating its appropriations limit. The choice offered regarding population growth is between the growth in city or county population. The California State Department of Finance provided the 2024 population growth rates for the City of Pleasant Hill and Contra Costa County as 0.12% and -0.28%, respectively (memorandum attached). The City used the County population growth factor, which was higher. The choice offered for the annual cost of living factor is between the growth in California per capita income and the growth in non-residential assessed valuation due to new construction within the City. The City used the growth in California per capita income, which was 3.62%.

9.3 Packet Pg. 23
Analysis
Based upon the formula dictated by law, the City’s FY 24/25 Appropriations Limit from tax proceeds is $38,910,636, calculated as shown in the table below. The City expects to collect, and has budgeted to appropriate, $31,252,936 in Proposition 4-covered revenue in FY 24/25, which is $7,657,700 below its Proposition 4 Appropriations Limit.

FY 23/24 Appropriations Limit $37,506,272
Adjustment Factors:

Population Growth x1.0012
Inflation x1.0362
Total Adjustment Factor x1.0374
FY 24/25 Appropriations Limit $38,910,636

FISCAL IMPACT
There is no direct fiscal impact that would result from adopting the proposed annual Appropriations Limit.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing the appropriations limit, as recommended by the Budget Committee at its meeting of June 5, 2024.

ALTERNATIVES TO RECOMMENDED ACTION
Do not adopt the attached resolution.

ATTACHMENT(S):

Proposed Resolution
California Department of Finance Memorandum on Price and Population Information Prepared by: Erick Cheung, Finance Manager
Approved by: Ethan Bindernagel, City Manager

9.3 Packet Pg. 24
RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL ESTABLISHING THE PROPOSITION 4 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION FOR FISCAL YEAR 2024/2025 WHEREAS, the City of Pleasant Hill is required to establish the Proposition 4 Appropriations Limit pursuant to Article XIII B of the California Constitution for Fiscal Year 2024/2025; and
WHEREAS, the population of Contra Costa County grew 0.12% in 2023 and the State per capita personal income grew 3.62%; and
WHEREAS, the Proposition 4 Appropriations Limit for Fiscal Year 2023/2024 was calculated to be $37,506,272; and
WHEREAS, the Fiscal Year 2024/2025 revenues that represent the proceeds from taxes covered by the Proposition 4 Appropriations Limit are projected to be $7,657,700 below the Proposition 4 Appropriations Limit.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that, that the Proposition 4 Appropriations Limit for Fiscal Year 2024/2025 is $38,910,636.

ADOPTED by the City Council of the City of Pleasant Hill at a meeting held on the 17th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

MATTHEW RINN, Mayor
ATTEST:

LYONE CONNER, City Clerk

9.3.a
Packet Pg. 25
April 30, 2024
Dear Fiscal Officer:

Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments.

Each local jurisdiction must use their percentage change in population factor for January 1, 2024, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2024-25. Attachment A provides the change in California’s per capita personal income and an example for utilizing the factors to calculate the 2024-25 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit. Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2024. Please note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
/s Erika Li
Attachment

9.3.b
Packet Pg. 26
April 2024
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2024-25 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2024-25 3.62
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2024-25 appropriation limit.
2024-25:

Per Capita Cost of Living Change = 3.62 percent
Population Change = 0.17 percent
Per Capita Cost of Living converted to a ratio: 3.62 + 100 = 1.0362 100
Population converted to a ratio: 0.17 + 100 = 1.0017
100
Calculation of factor for FY 2024-25: 1.0362 x 1.0017 = 1.0379

9.3.b
Packet Pg. 27
Fiscal Year 2024-25
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2023 to January 1, 2024 and Total Population, January 1, 2024 Total
County Percent Change --- Population Minus Exclusions --- Population City 23-24 1-1-23 1-1-24 1-1-24
Contra Costa
Antioch 0.30 115,282 115,632 115,632
Brentwood 0.49 64,496 64,811 64,811
Clayton -0.04 10,687 10,683 10,683
Concord -0.12 121,663 121,513 121,513
Danville -0.40 42,736 42,567 42,567
El Cerrito 1.15 25,409 25,700 25,700
Hercules -0.53 26,202 26,063 26,063
Lafayette -0.06 24,823 24,808 24,808
Martinez 0.04 36,425 36,439 36,439
Moraga -0.44 16,858 16,784 16,784
Oakley 1.80 44,929 45,736 45,736
Orinda -0.21 19,231 19,191 19,191
Pinole -0.47 18,278 18,192 18,192
Pittsburg 0.47 74,736 75,085 75,085
Pleasant Hill -0.28 33,447 33,352 33,352
Richmond -0.34 113,122 112,735 112,735
San Pablo -0.24 31,163 31,088 31,088
San Ramon -0.28 82,754 82,525 82,525
Walnut Creek 0.61 69,010 69,433 69,433
Unincorporated 0.15 174,023 174,289 174,289
County Total 0.12 1,145,274 1,146,626 1,146,626
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

9.3.b
Packet Pg. 28

CITY COUNCIL STAFF REPORT
Meeting Date: June 17, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___ - 24 TO IDENTIFY THE FY2024/2025

STREET RESURFACING PROJECT FOR THE EXPENDITURE OF
FISCAL YEAR 2024/2025 FUNDS OF SENATE BILL 1: THE ROAD
REPAIR AND ACCOUNTABILITY ACT OF 2017

SYNOPSIS
The City of Pleasant Hill will receive an estimated $883,192 from the State in new Road Maintenance and Rehabilitation Account (RMRA) funds in Fiscal Year 2024/2025 (FY 24/25) from Senate Bill 1 (SB1). In order to be eligible for the funds, the City must identify and adopt by resolution all projects proposed to be funded with the RMRA funds. Staff is recommending the City appropriate these new RMRA funds to the FY 24/25 Street Resurfacing Project (Project), which is identified in the FY 24-29 Capital Improvement Plan (CIP).

DISCUSSION
Background
On April 28, 2017, the Governor signed SB1, which is known as the Road Repair and Accountability Act of 2017, to address basic road maintenance, rehabilitation, and critical safety needs on state highways, local streets, and the road system. SB1 generates funds by increasing the per-gallon fuel excise taxes; increasing diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.

Since November 1, 2017, the State Controller (Controller) deposited various portions of this new funding into the newly created RMRA. A percentage of this new RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on local streets and the roads system. For FY 24/25, the City anticipates receiving approximately $883,192 in RMRA funds.

In order to be eligible for annual RMRA funding, the statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (CTC). Prior to receiving an apportionment of RMRA funds from the Controller this fiscal year, the City must submit to the CTC a list of projects proposed to be funded with these funds by July 1, 2024. All projects proposed to receive funding must be included in an approved or amended

9.4 Packet Pg. 29
budget that is adopted by the City Council at a regular public meeting. The list of projects must include a description, a location, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

Additional requirements for funding eligibility include public outreach and use of a Pavement Management System to develop the SB1 project list, ensuring that RMRA funds are being utilized on high-priority, cost-effective projects that meet the City’s pavement maintenance needs. The City satisfies both of these requirements.

RMRA funds may be used for the following project types: road maintenance and rehabilitation projects; safety improvement projects; “complete streets” projects; pedestrian and bicycle facility projects; transit facility projects; and traffic control projects.

Analysis
The Street Resurfacing Program is an approved project in the adopted FY 2024-2029 CIP. It identifies several arterial, collector, and residential streets with highest priority needs for pavement treatment and is an ideal project candidate that meets the criteria for SB1 funds.

The Street Resurfacing Program identifies the City’s 5-Year Paving Plan (FY 2024-2029) and specifically the expenditure plan for the approved two-year budget. Staff has identified the FY 24/25 Street Resurfacing Project (Project) as the Project that will design and implement the City’s highest priority needs, which includes pavement resurfacing treatments for streets identified by this project (see attached Project List of Streets.) When designed, the Project will identify the desired and most cost-effective pavement resurfacing treatment and will extend the pavement life at a fraction of the cost of full pavement reconstruction.

The Project design is substantially complete, and construction is expected to begin in the spring of 2025. The City historically implements one street resurfacing project per two-year budget period, due to the design schedule and potential to receive better bids. The Project’s implementation schedule satisfies the SB1 program schedule for the FY 24/25 RMRA funds.

FISCAL IMPACT
The Project cost will be identified at the end of the project design phase, and it will be funded through the Street Resurfacing Program (MK-001 in the CIP). The Street Resurfacing Program has a budget of $4,182,940 for FY24/25, and the proposed RMRA funds (for Fiscal Year 24/25) are identified as a funding source under the Street Resurfacing Program budget sheet (attached).

No general fund monies are allocated to this year’s Street Resurfacing Program.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

9.4 Packet Pg. 30

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution.

ALTERNATIVES TO RECOMMENDED ACTION
None Recommended.

ATTACHMENT(S):

Proposed Resolution
Exhibit 1 – Project List of Streets
FY 2024-2029 Street Resurfacing Program CIP Sheet (MK-001) Prepared by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager

9.4 Packet Pg. 31
RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL ADOPTING THE FY 2024/2025 STREET RESURFACING PROJECT (RESIDENTIAL ZONE 15 STREET LIST) FOR FISCAL YEAR 2024-25 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and funding shortfalls statewide; and
WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of Pleasant Hill are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Pleasant Hill must identify by resolution all projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB1. All projects proposed to receive funding must be included in an approved or amended budget that is adopted by the City Council at a regular public meeting. The list of projects must include a description, a location, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, prior to receiving an apportionment of RMRA funds from the Controller this fiscal year, the City must submit to the Commission a list of projects proposed to be funded with these funds by July 1, 2024; and
WHEREAS, the City of Pleasant Hill will receive an estimated $883,192 in RMRA funding for Fiscal Year 2024/2025 from SB1; and
WHEREAS, this is the eighth year in which the City of Pleasant Hill is receiving SB1 funding and will enable the City of Pleasant Hill to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the travelling public that would not have otherwise been possible without SB1; and
WHEREAS, the City of Pleasant Hill has undergone extensive community outreach to ensure public input into our community’s project list (Exhibit 1); and WHEREAS, the City of Pleasant Hill used a Pavement Management System to develop the SB1 project to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for road maintenance; and WHEREAS, the funding from SB1 will help the City of Pleasant Hill fund the FY 2024/2025 Street Resurfacing Project, identified as a desired projects in the FY 2024-2029 CIP; and will provide necessary roadway, bicycle and pedestrian, and ADA improvements; and

9.4.a
Packet Pg. 32
WHEREAS, the 2021 California Statewide Local Streets and Roads Needs Assessment found that the City of Pleasant Hill’s streets are in a good/at-risk condition and this revenue will help the City increase the overall quality of our road system, and over the next decade will bring our streets into a good/very good condition; and
WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with an emphasis on basic maintenance and safety, investing in complete streets infrastructure, and using cutting edge technology, materials, and practices will provide safe, multi-modal options and increase mobility and access for our travelling public.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:

1. The foregoing recitals are true and correct.

2. On June 17, 2024, at its regularly scheduled meeting, the City Council approved the 2024/2029 Capital Improvement Project $883,192 in FY 2024/2025 in RMRA funds from SB1 to fund in part the FY2024/2025 Street Resurfacing Project.

3. The FY2024/2025 Street Resurfacing Project is expected to begin construction in March 2025 and be completed in June 2025, and said improvements will have a minimal useful life of 15 years.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 17th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

MATTHEW RINN, Mayor
ATTEST:

LYONE P. CONNER, City Clerk

9.4.a
Packet Pg. 33
Exhibit 1 – Project List of Streets
Name Begin End
RESIDENTIAL ZONE R15

TOPSAIL COURT SECOND AVENUE END

SHADOWOOD DRIVE SECOND AVENUE SECOND AVENUE

HARDWOOD COURT SECOND AVENUE END

SPAR COURT CAMELBACK ROAD END

SCOTTSDALE ROAD

CHILPANCINGO

PARKWAY END

FLAME DRIVE SECOND AVENUE END

SCARLET OAK COURT FLAMING OAK DRIVE END

FLAMING OAK DRIVE FLAME DRIVE END

JIB COURT FLAME DRIVE END

THIRD AVENUE SOUTH FLAME DRIVE CHRISTEN DRIVE

CHRISTEN DRIVE FOURTH AVENUE THIRD AVENUE S

FOURTH AVENUE SOUTH IRONWOOD DRIVE CHRISTEN DRIVE

IRONWOOD DRIVE

CHILPANCINGO

PARKWAY FOURTH AVENUE

CAMELBACK ROAD

CHILPANCINGO

PARKWAY SECOND AVENUE

9.4.b
Packet Pg. 34

9.4.c
Packet Pg. 35

CITY COUNCIL STAFF REPORT
Meeting Date: June 17, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 AUTHORIZING THE CITY

MANAGER TO EXECUTE LEGAL SERVICES AGREEMENTS WITH

PUBLIC AGENCY LAW FOR GENERAL CITY ATTORNEY SERVICES,

WITH JANET COLESON AS THE DESIGNATED CITY ATTORNEY,

WITH BEST BEST & KRIEGER (BBK) FOR SPECIAL COUNSEL

LEGAL SERVICES AND TERMINATING THE CURRENT LEGAL

SERVICES AGREEMENT WITH BBK

SYNOPSIS
Due to requested changes in hourly rates for legal services, the City Council has the option of contracting with Public Agency Law, Inc. (PAL) for general City Attorney legal services, with Janet Coleson as the designated City Attorney, and with Best Best & Krieger (BBK) for specialized legal services, or directing staff to request an amended agreement with BBK for both general City Attorney legal services and specialized legal services, but with increased rates, an automatic CPI increase to those rates starting in July of 2025 and a new designated City Attorney.

DISCUSSION
Background
City Attorney legal services fall into two broad categories, general or basic services and specialized services. Currently, Pleasant Hill contracts for City Attorney services with Best Best & Krieger (BBK), with Janet Coleson as the designated City Attorney. The rates for general services are $235/hour and up to $305 for specialized services. BBK requested a rate increase to $275/hour for general services and $355 to $425 for specialized services. BBK also requested an automatic Consumer Price Index (CPI) increase every July starting in 2025.

Janet Coleson has served as City Attorney since 2012 and would like to continue representing the City as City Attorney. Accordingly, she has formed her own law corporation, Public Agency Law (PAL), and is able to offer a continuation of her services as City Attorney, performing general services at a rate of $245/hour. BBK is willing to provide specialized services and any overflow general services on an on-call and as-needed basis, at rates of $285 for general services and $355 to $425 for specialized services. There also is an automatic CPI increase every July starting in 2025.

9.5 Packet Pg. 36
Entering into new agreements for legal services will require terminating the existing legal services agreement with BBK.

Analysis
Contracting with PAL instead of BBK results in a savings of $30/hour for general City Attorney legal services and maintains Janet Coleson as the City Attorney. Additionally, there is no automatic CPI increase included in the PAL agreement. Using BBK for specialized services only will result in an increase of $50/hour to $120/hour for specialized services and these rates will continue to increase by the CPI every July starting in 2025.

An informal review of contract city attorney services for other cities in Contra Costa County and the Bay Area as a whole show that contract city attorney rates have increased over the last few years such that rates for general city attorney services now range from a legacy rate of $245/hour to a high of $386/hour. The automatic CPI increase is also becoming more prevalent in city attorney legal services contracts.

FISCAL IMPACT
Contracting with PAL for general city attorney services and BBK for on call specialized legal services will result in an increase of $10/hour for general City Attorney legal services and increases in the range of $50/hour to $120/hour for specialized legal services, with an automatic CPI increase every July starting in 2025. There is no automatic CPI increase in the PAL agreement.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution.

ALTERNATIVES TO RECOMMENDED ACTION
Provide direction to staff to request BBK submit a new agreement with revised rates and new designated City Attorney.

ATTACHMENT(S):
1) Agreement for City Attorney Legal Services between the City of Pleasant Hill and Public Agency Law, Inc. (PAL)
2) Agreement for Special Counsel Legal Services between the City of Pleasant Hill and Best Best & Krieger

9.5 Packet Pg. 37
Prepared by: Janet Coleson, City Attorney
Approved by: Ethan Bindernagel, City Manager

9.5 Packet Pg. 38
RESOLUTION NO. -24

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE LEGAL

SERVICES AGREEMENTS WITH PUBLIC AGENCY LAW FOR GENERAL CITY

ATTORNEY SERVICES, WITH JANET COLESON AS THE DESIGNATED CITY

ATTORNEY, WITH BEST BEST & KRIEGER (BBK) FOR SPECIAL COUNSEL LEGAL

SERVICES AND TERMINATING THE CURRENT LEGAL SERVICES

AGREEMENT WITH BBK
WHEREAS, the City of Pleasant Hill entered into an agreement with Best Best & Krieger (BBK) for legal services in April of 2015 with Janet Coleson as the designated City Attorney and amended that agreement in 2018 to provide for a modest rate increase; and WHEREAS, the City Council has been notified that BBK is requesting a substantial rate increase effective for the 2024-25 fiscal year; and
WHEREAS the City Council desires to engage the services of Public Agency Law (PAL) with Janet Coleson as the designated City Attorney, to provide general City Attorney Legal Services to the City of Pleasant Hill; and
WHEREAS, the City Council desires to engage the services of BBK for specialized legal services and any overflow general services on an as needed basis and terminate the existing legal services agreement.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the City Council hereby authorizes the City Manager to take the following actions:
1) execute a legal services agreement with Public Agency Law (PAL) for general City Attorney legal services with Janet Coleson as the designated City Attorney, effective on July 19, 2024; 2) execute a legal services agreement with Best Best & Krieger (BBK) for specialized legal services and any overflow general legal services on an as needed and on-call basis, effective on July 19, 2024; and
3) terminate the existing legal services agreement with BBK, effective on July 19, 2024.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 17th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE CONNER, City Clerk

9.5.a
Packet Pg. 39
- 1 -

AGREEMENT FOR CITY ATTORNEY LEGAL SERVICES

BETWEEN

THE CITY OF PLEASANT HILL
AND
PUBLIC AGENCY LAW, INC.

1. PARTIES AND DATE
This Agreement is made and entered into as of the 17th day of June, 2024, by and between the City of Pleasant Hill, CA (“Client”) and Public Agency Law, Inc, a professional corporation engaged in the practice of law (“PAL”).

2. RECITALS

2.1 Client wishes to engage the services of PAL as City Attorney, with Janet Coleson as the designated City Attorney, to perform all necessary legal services for the Client as requested on the terms set forth below.

3. TERMS.

3.1 Term. The term of this Agreement shall commence on July 19, 2024 and shall continue in full force and effect until terminated in accordance with Section 3.10.

3.2 Scope of Services. PAL shall serve as City Attorney and shall perform legal services (“Services”) as may be required from time to time by the Client as set forth by this Agreement, unless otherwise agreed to by the Client and PAL.

3.3 Time of Performance. The Services of PAL shall be performed expeditiously in the time frames and as directed by the Client.

3.4 Assistance. The Client agrees to provide all information and documents necessary for PAL to perform their obligations under this Agreement.

3.5 Independent Contractor. PAL shall perform all legal services required under this Agreement as an independent contractor of the Client and shall remain, at all times as to the Client, a wholly independent contractor with only such obligations as are required under this Agreement.

Neither the Client, nor any of its employees, shall have any control over the manner, mode or means by which PAL, its agents or employees, render the legal services required under this Agreement, except as otherwise set forth. The Client shall have no voice in the selection, discharge, supervision or control of PAL’s employees, representatives or agents, or in fixing their number, compensation, or hours of service.

3.6 Fees and Costs. PAL shall render and bill for legal services in the following categories and at rates set forth in Exhibit “A” attached hereto and incorporated herein by reference. In addition, the Client shall reimburse PAL for reasonable and necessary expenses incurred by it in the performance of the Services under this Agreement. Authorized reimbursable expenses shall include, but are not limited to, printing and copying expenses, computerized research time (e.g. Lexis or Westlaw), extraordinary mail or delivery costs (e.g. courier, overnight

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and express delivery), court fees and similar costs relating to the Services that are generally chargeable to a client. No separate charge shall be made by PAL for secretarial or word processing services.

3.7 Billing. PAL shall submit monthly to the Client a detailed statement of account for Services. The Client shall review PAL’s monthly statements and pay PAL for Services rendered and costs incurred, as provided for in this Agreement, on a monthly basis.

3.8 Insurance. PAL carries errors and omissions insurance, general liability insurance and automobile insurance. A declaration page containing information about PAL’s errors and omissions insurance policy is available upon Client’s request.

3.9 Attorney-Client Privilege. Confidential communication between the Client and PAL shall be covered by the attorney-client privilege. As used in this article, “confidential communication” means information transmitted between the Client and PAL in the course of the relationship covered by this Agreement and in confidence by a means that, so far as the Client is aware, discloses the information to no third persons other than those who are present to further the interests of the Client in the consultation or those to whom disclosure is reasonably necessary for the transmission of the information or the accomplishment of the purpose for which PAL is consulted, and includes any legal opinion formed and advice given by PAL in the course of this relationship.

3.10 Termination of Agreement and Legal Services. This Agreement and the Services rendered under it may be terminated at any time upon thirty (30) days’ prior written notice from either party, with or without cause. In the event of such termination, PAL shall be paid for all Services authorized by the Client and performed up through and including the effective date of termination. PAL shall also be reimbursed for all costs associated with transitioning any files or other data or documents to a new law firm or returning them to the Client.

3.11 Review of Services. Client and PAL agree that a review of performance and compensation under this Agreement may be requested at any time by either Client or PAL.

3.12 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.13 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Contra Costa County.

3.14 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both parties.

3.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

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3.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.17 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.18 Delivery of Notices. All notices permitted or required under this Agreement notices shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Client: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523
PAL: Public Agency Law, Inc.
2300 Bethards Drive, Suite N
Santa Rosa, CA 95405

3.19 Indemnification.
(A) PAL agrees to indemnify Client its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising from the negligent acts or omissions of PAL hereunder, or arising from PAL’s negligent performance of any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the negligence or willful misconduct of Client, its officers, agents or employees.

IN WITNESS WHEREOF, the Client and PAL have executed this Agreement for City Attorney Legal Services as of the date first written above. (Signatures contained on following page)

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EXHIBIT A
TO

AGREEMENT FOR CITY ATTORNEY LEGAL SERVICES

BETWEEN

CITY OF PLEASANT HILL
AND
PUBLIC AGENCY LAW, INC.

RATES AND DESCRIPTION OF SERVICES

1. City Attorney Legal Services - Description. Shall include all services provided to Client that are not otherwise specifically identified below as Special Legal Services or Third Party Reimbursable Legal Services (“City Attorney Legal Services”).

Hourly Rates. The Client shall pay for City Attorney Legal Services at the following rates:

Attorney $245

2. Special Legal Services – Description. Special Legal Services shall include the following types of services:

A. Litigation and formal administrative or other adjudicatory hearing matters B. Labor relations and employment matters
C. Non-routine real estate matters (e.g. CC&R’s, deed or title work) D. Land acquisition and disposal matters
E. Public construction disputes
F. Non-routine contract negotiation matters
G. Environmental matters (e.g. CEQA, NEPA, endangered species) H. Water law matters (e.g. water rights & quality)
I. Toxic substances matters (e.g. CERCLA, RCRA)
J. Complex public utility matters (e.g. electric, natural gas, telecommunications, water, rail or transit that involve state or federal regulatory issues) K. Renewable energy and energy efficiency project contracts and power purchase agreements
L. Non-routine election law matters, including election law litigation.

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M. Tax and ERISA related matters, Employee Retirement Benefits N. Other matters mutually agreed upon between PAL and the City Manager.

O. Special Legal Services also may be Third Party Reimbursable Legal Services if those Special Services are reimbursed or paid in advance from a deposit account, to the City by a developer or applicant, but not if paid by another public agency.

3. Third Party Reimbursable Legal Services – Description. Third Party Legal Services shall include any City Attorney Legal Services where the City receives reimbursement or advance payments from a deposit account, for legal services costs from third parties such as developers or applicants, but does not include reimbursement to the City by other public agencies.

Third Party Reimbursable Legal Services - Rates. The Client shall pay for Third Party Reimbursable Legal Services at PAL’s then current published standard private client rates.

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AGREEMENT FOR SPECIAL COUNSEL LEGAL SERVICES

BETWEEN

CITY OF PLEASANT HILL
AND

BEST BEST & KRIEGER LLP

1. PARTIES AND DATE
This Agreement is made and entered into as of the 17th day of June, 2024, by and between the City of Pleasant Hill, a municipality (“Client”) and Best Best & Krieger LLP, a limited liability partnership engaged in the practice of law (“BB&K”).

2. RECITALS

2.1 Client wishes to engage the services of BB&K as Special Counsel to perform all necessary legal services for the Client as requested on the terms set forth below.

3. TERMS.

3.1 Term. The term of this Agreement shall commence on July 19, 2024 and shall continue in full force and effect until terminated in accordance with Section 3.10

3.2 Scope of Services. BB&K shall serve as Special Counsel and shall perform legal services (“Services”) as may be required from time to time by the Client as set forth by this Agreement, unless otherwise agreed to by the Client and BB&K.

3.3 Time of Performance. The Services of BB&K shall be performed expeditiously in the time frames and as directed by the Client.

3.4 Assistance. The Client agrees to provide all information and documents necessary for the attorneys at BB&K to perform their obligations under this Agreement.

3.5 Independent Contractor. BB&K shall perform all legal services required under this Agreement as an independent contractor of the Client and shall remain, at all times as to the Client, a wholly independent contractor with only such obligations as are required under this Agreement.

Neither the Client, nor any of its employees, shall have any control over the manner, mode or means by which BB&K, its agents or employees, render the legal services required under this Agreement, except as otherwise set forth. The Client shall have no voice in the selection, discharge, supervision or control of BB&K’s employees, representatives or agents, or in fixing their number, compensation, or hours of service.

3.6 Fees and Costs. BB&K shall render and bill for legal services in the following categories and at rates set forth in Exhibit “A” and in accordance with the BB&K Billing Policies set forth in Exhibit “B”, both of which are attached hereto and incorporated herein by reference.

In addition, the Client shall reimburse BB&K for reasonable and necessary expenses incurred by it in the performance of the Services under this Agreement. Authorized reimbursable expenses shall include, but are not limited to, printing and copying expenses, mileage expenses at the rate allowed by the Internal Revenue Service, toll road expenses, long distance telephone and facsimile

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tolls, computerized research time (e.g. Lexis or Westlaw), research services performed by BB&K’s library staff, extraordinary mail or delivery costs (e.g. courier, overnight and express delivery), court fees and similar costs relating to the Services that are generally chargeable to a client.

However, no separate charge shall be made by BB&K for secretarial or word processing services.

3.7 Billing. BB&K shall submit monthly to the Client a detailed statement of account for Services. The Client shall review BB&K’s monthly statements and pay BB&K for Services rendered and costs incurred, as provided for in this Agreement, on a monthly basis.

3.8 Insurance. BB&K carries errors and omissions insurance with Lloyd’s of London.

After a standard deductible, this insurance provides coverage beyond what is required by the State of California. A declaration page containing information about BB&K’s errors and omissions insurance policy is available upon Client’s request.

3.9 Attorney-Client Privilege. Confidential communication between the Client and BB&K shall be covered by the attorney-client privilege. As used in this article, “confidential communication” means information transmitted between the Client and BB&K in the course of the relationship covered by this Agreement and in confidence by a means that, so far as the Client is aware, discloses the information to no third persons other than those who are present to further the interests of the Client in the consultation or those to whom disclosure is reasonably necessary for the transmission of the information or the accomplishment of the purpose for which BB&K is consulted, and includes any legal opinion formed and advice given by BB&K in the course of this relationship.

3.10 Termination of Agreement and Legal Services. This Agreement and the Services rendered under it may be terminated at any time upon thirty (30) days’ prior written notice from either party, with or without cause. In the event of such termination, BB&K shall be paid for all Services authorized by the Client and performed up through and including the effective date of termination. BB&K shall also be reimbursed for all costs associated with transitioning any files or other data or documents to a new law firm or returning them to the Client.

3.11 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.12 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Contra Costa County.

3.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both parties.

3.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

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3.15 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.17 Delivery of Notices. All notices permitted or required under this Agreement notices shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Client: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523
BB&K: Scott H. Campbell
Best Best & Krieger
300 S. Grand Ave., 25th Floor
Los Angeles, CA 90071

3.18 Indemnification.
(A) BB&K agrees to indemnify Client its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising from the negligent acts or omissions of BB&K hereunder, or arising from BB&K’s negligent performance of any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the negligence or willful misconduct of Client, its officers, agents or employees.

IN WITNESS WHEREOF, the Client and BB&K have executed this Agreement for special counsel Legal Services as of the date first written above. (Signatures contained on following page)

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SIGNATURE PAGE TO

AGREEMENT FOR SPECIAL COUNSEL LEGAL SERVICES

BETWEEN

CITY OF PLEASANT HILL
AND

BEST BEST & KRIEGER LLP
CITY OF PLEASANT HILL:

By:

Name: Ethan Bindernagel
Title: City Manager
ATTEST:

By:

Name: Lyone Conner
Title: City Clerk
BEST BEST & KRIEGER LLP:

By:

Name: Scott Haskell Campbell
Title: Partner

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EXHIBIT A
TO

AGREEMENT FOR SPECIAL COUNSEL LEGAL SERVICES

BETWEEN

CITY OF PLEASANT HILL
AND

BEST BEST & KRIEGER LLP

BILLING ARRANGEMENTS

1. Basic Legal Services - Description. shall include all services provided to Client that are not otherwise specifically identified below as either PRA handled by ARC, Special Legal Services, Complex Legal Services, Third Party Reimbursable Legal Services, or Public Finance Legal Services (“Basic Legal Services”).

Basic Hourly Rates. The Client shall pay for Basic Legal Services at the following rates:

Attorney $280
Paralegals, Law Clerks,
Analysts $185

2. PRA Processing tasks handled by the Advanced Records Center (ARC) Rates. The Client shall pay for ARC Services at the following rates:

Attorneys, Paralegals,
Law Clerks, Analysts $200

3. Special Legal Services - Description. Special Legal Services shall include the following types of services:

A. Litigation and formal administrative or other adjudicatory hearing matters B. Labor relations and employment matters
C. Non-routine real estate matters (e.g. CC&R’s, deed or title work) D. Land acquisition and disposal matters (including pre-condemnation) E. Successor Agency and housing matters
F. Public construction disputes
G. Non-routine contract negotiation matters (including non-BB&K model agreements and franchise agreements)

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H. Non-routine land use and development matters (including general plan updates, Williamson Act issues, annexations and development agreements) I. Environmental matters (e.g. CEQA, NEPA, endangered species) J. Water law matters (e.g. water rights & quality)
K. Toxic substances matters (e.g. CERCLA, RCRA)
L. Complex public utility matters (e.g. electric, natural gas, telecommunications, water, rail or transit that involve state or federal regulatory issues) M. Renewable energy and energy efficiency project contracts and power purchase agreements
N. Non-routine election law matters, including election law litigation.

O. Other matters mutually agreed upon between BBK and the City Manager.

Special Legal Services – Rates. The Client shall pay for Special Legal Services at the following rates:

Attorney $355
Paralegals, Law Clerks,
Analysts $195

4. Complex Legal Services - Description. Complex Legal Services shall include the following types of services.
• Tax and ERISA related matters, Employee and Retirement Benefits • Other Matters mutually agreed upon between BB&K and the City Attorney Complex Legal Services – Rates. The Client shall pay for Complex Legal Services at the following rates:

Partner and Of Counsel $425
Associate $355
Pension Consultant $275
Paralegals, Law Clerks,
Analysts $195

5. Other Billing Personnel. If, as, and when BB&K employs additional or different billing personnel, this Agreement may be supplemented by written administrative memoranda, providing

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for the categories and billing rates for such personnel, which memoranda may be approved by the City Manager.

6. Annual Adjustments. The above rates will be adjusted annually using the cost of living index. At the start of the Client’s fiscal year, July 1, 2025 and every July thereafter during the term of this Agreement, rates and amounts shall be increased for the change in the cost of living for the most recently published twelve (12) month period, as shown by the U.S. Department of Labor in its All Urban Consumers Index set forth San Francisco-Oakland-Hayward, CA area (bimonthly) provided, however, that such adjustment shall never be lower than zero percent (0%). In addition to the automatic rate increases, either BB&K or the Client may initiate consideration of a rate increase at any time.

7. Third Party Reimbursable Legal Services - Description. Third Party Reimbursable Legal Services shall include legal services provided to the Client for which the Client receives reimbursement from a developer or other third party. These reimbursable legal services include, but are not limited to, negotiation and review of development agreements, planning entitlements, review of CC&Rs; establishment of financing districts (i.e., Community Facilities Districts; Assessment Districts; Landscape and Lighting Maintenance Districts); the processing of land use/environmental projects for which the Client is entitled to reimbursement, as well as defending any challenges to project entitlements or any dispute or litigation related to such reimbursable legal services.

Third Party Reimbursable Legal Services - Rates. The Client shall pay for Third Party Reimbursable Legal Services at BB&K’s then current published standard private client rates.

8. Public Finance & Bond Services. BB&K will provide bond counsel, special counsel or disclosure counsel services at the request of the Client. Such bond counsel and special counsel services include the preparation of all legislative approvals and legal documentation relating to the appropriate sale and delivery of the bonds, notes or other obligations. BB&K will also prepare such closing certificates and legal opinions necessary for the delivery of the bonds. As disclosure counsel, we will prepare the disclosure documents for the Client and conduct the necessary due diligence related to the transaction. Our fees will be determined based upon the type of financing and the expected involvement of the attorneys involved. We will provide the Client with a detailed description of our services and our fees and reimbursable costs upon the Client’s request.

Notwithstanding the foregoing, in those cases where the fees are reimbursable by a third party, at BB&K’s option it may proceed on an hourly basis and utilize the Third Party Reimbursable Legal Services category provided for in this Amendment, including with respect to services rendered for the formation of, or annexation to, a CFD (of either the Client or other local public agency), as well as the negotiation and preparation of funding agreements and joint financing agreements.

Legal services related to the Client’s compliance with its continuing disclosure covenants and provide such necessary advice on the Client’s compliance shall be billed as Special Legal Services, above.

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EXHIBIT B
TO

AGREEMENT FOR SPECIAL COUNSEL LEGAL SERVICES

BETWEEN

CITY OF PLEASANT HILL
AND

BEST BEST & KRIEGER LLP

BB&K BILLING POLICIES
Our century of experience has shown that the attorney-client relationship works best when there is mutual understanding about fees, expenses, billing and payment terms. Therefore, this statement is intended to explain our billing policies and procedures. Clients are encouraged to discuss with us any questions they have about these policies and procedures. Clients may direct specific questions about a bill to the attorney with whom the client works or to our Accounts Receivable Department ([email protected]). Any specific billing arrangements different from those set forth below will be confirmed in a separate written agreement between the client and the firm.

Invoice and Payment Options
Best Best & Krieger strives to meet our clients’ needs in terms of providing a wide variety of invoice types, delivery and payment options. Please indicate those needs including the preferred method of invoice delivery (Invoice via Email; or USPS). In addition, [email protected] can provide a W-9 upon request and discuss various accepted payment methods.

Fees For Electronically Stored Information (“ESI”) Support and Storage BBK provides Electronically Stored Information (“ESI”) services for matters requiring ESI support, which are matters with a document population over 1 GB – typically litigation or threatened litigation matters. BBK provides services for basic ESI processing and storage at the following rates per month based on the number of gigabytes of data (“GB”) processed and stored:
1GB -250GB: $10 per GB
251GB - 550GB: $8 per GB
551GB - 750GB: $6 per GB
751GB - 1TB: $4 per GB
The amount BBK charges for basic processing and storage of ESI allows BBK to recover the costs of providing such services, plus a net profit for BBK. BBK believes that the rates it charges for processing and storage are lower than comparable services available from third party vendors in the market. If you wish to contract separately with a third party vendor for processing and storage costs, please notify [email protected] in writing. BBK also provides advanced ESI processing services at hourly rates for personnel in its Litigation Support Group. A copy of BBK’s current rates for such services will be provided upon request.

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Fees for Professional Services
Unless a flat fee is set forth in our engagement letter with a client, our fees for the legal work we will undertake will be based in substantial part on time spent by personnel in our office on that client’s behalf. In special circumstances which will be discussed with the client and agreed upon in writing, fees will be based upon the novelty or difficulty of the matter, or the time or other special limitations imposed by the client.

Hourly rates are set to reflect the skill and experience of the attorney or other legal personnel rendering services on the client’s behalf. All legal services are billed in one-tenth of an hour (0.10/hour) or six-minute increments. Our attorneys are currently billed at rates from $235 to $895 per hour, and our administrative assistants, research assistants, municipal analysts, litigation analysts, paralegals, paraprofessionals and law clerks are billed at rates from $175 to $300 per hour for new work. These rates reflect the ranges in both our public and our private rates.

These hourly rates are reviewed annually to accommodate rising firm costs and to reflect changes in attorney status as lawyers attain new levels of legal experience. Any increases resulting from such reviews will be instituted automatically and will apply to each affected client, after advance notice.

Non-Attorney Personnel: BBK may employ the services of non-attorney personnel under the supervision of a BBK attorney in order to perform services called for in the legal services agreement. The most common non-attorney personnel utilized are paralegals. Other types of nonattorney personnel include, but are not limited to, case clerks, litigation analysts, and specialty consultants. The client agrees that BBK may use such non-attorney personnel to perform its services when it is reasonably necessary in the judgment of the responsible BBK attorney. Hourly fees for non-attorney personnel will be charged at the rate then in effect for such personnel. A copy of BBK’s current rates and titles for non-attorney personnel will be provided upon request.

Fees For Other Services, Costs and Expenses
We attempt to serve all our clients with the most effective support systems available.

Therefore, in addition to fees for professional legal services, we also charge separately for some other services and expenses to the extent of their use by individual clients. These charges include but are not limited to, mileage at the current IRS approved rate per mile, extraordinary telephone and document delivery charges, copying charges, computerized research, court filing fees and other court-related expenditures including court reporter and transcription fees. No separate charge is made for secretarial or word processing services; those costs are included within the above hourly rates.

We may need to advance costs and incur expenses on your behalf on an ongoing basis.

These items are separate and apart from attorneys’ fees.

Monthly Invoices and Payment
Best Best & Krieger LLP provides our clients with monthly invoices for legal services performed and expenses incurred. Invoices are due and payable upon receipt.

Each monthly invoice reflects both professional and other fees for services rendered through the end of the prior month, as well as expenses incurred on the client’s behalf that have

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been processed by the end of the prior month. Processing of some expenses is delayed until the next month and billed thereafter.

Our fees are not contingent upon any aspect of the matter and are due upon receipt. All billings are due and payable within ten days of presentation unless the full amount is covered by the balance of an advance held in our trust account.

It is our policy to treat every question about a bill promptly and fairly. It is also our policy that if a client does not pay an invoice within 60 days of mailing, we assume the client is, for whatever reason, refusing to pay. We reserve the right to terminate our engagement and withdraw as attorney of record whenever our invoices are not paid. If an invoice is 60 days late, however, we may advise the client by letter that the client must pay the invoice within 14 days or the firm will take appropriate steps to withdraw as attorney of record. If the delay is caused by a problem in the invoice, we must rely upon the client to raise that with us during the 14-day period. This same policy applies to fee arrangements which require the client to replenish fee deposits or make deposits for anticipated costs.

From time to time clients have questions about the format of the bill or description of work performed. If you have any such questions, please ask them when you receive the bill so we may address them on a current basis.

BEST BEST & KRIEGER LLP

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CITY COUNCIL STAFF REPORT
Meeting Date: June 17, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 APPROVING THE CHANGES TO THE FISCAL YEAR 2024/2025 MASTER FEE SCHEDULE

SYNOPSIS
Staff is seeking City Council’s approval of proposed changes to the Fiscal Year 2024/2025 (FY 24/25) Master Fee Schedule (“MFS”), which would become effective September 1, 2024. The Proposed MFS was reviewed by the Budget Committee at its meeting of May 21, 2024, at which the Committee recommended Council’s adoption of the proposed MFS.

DISCUSSION
Background
A user fee, or service fee, is a payment made by an individual for a service that primarily benefits that individual. By law, user fees may not exceed the reasonable cost of the service for which they are collected. The intent of user fees is to cover 100 percent of the costs of providing the service.

Included in the costs of the service are three components:
• Direct Labor. Employee hours spent directly on the fee-related service. This rate includes the employee’s salary and benefits.
• Departmental Indirect Labor. Departmental employees not directly working on the feerelated service, but responsible for supervision and administrative activities. This cost layer includes administrative support staff and a portion of the department head’s time. • Central Overhead. This component includes costs for those departments that provide support to other City departments (e.g. City Attorney, City Manager, Finance and Human Resources).

The last comprehensive fee study was completed in June 2003, which analyzed if the City was receiving full cost recovery at that time. The City Council adopted Resolution No. 51-03 approving the FY 03/04 MFS, which updated fees for cost recovery and incorporated language to allow adjustment of certain fees annually based on the Consumer Price Index (“CPI-U”) for the San Francisco-Oakland-San Jose metropolitan area.

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In 2023, the City Council approved an agreement with Willdan Financial Services (Willdan) to review the City’s user fees and update them based on best practices and full cost recovery.

Willdan worked with City departments and divisions to gather information and compiled their analysis and recommendations in the User Fee Study (see attached Willdan User Fee Study for the City of Pleasant Hill). On May 21, 2024, the Budget Committee reviewed the User Fee Study and recommended approval by the City Council. Tony Thrasher from Willdan will be available to present the recommendations to the City Council and answer any questions.

Analysis
The last comprehensive fee study was completed in June 2003 to analyze if the City of Pleasant Hill (City) was achieving full cost recovery for services provided to customers. In 2023, the City engaged Willdan to study the City’s business processes by department, develop a cost allocation model, and review the City’s user fees to determine the appropriate levels for achieving full cost recovery. For several of the fees, Willdan recommended increases to capture full cost recovery of the services provided by the City, based on current staff time and costs.

The proposed MFS update for FY 24/25 incorporates the suggested fees and changes developed by Willdan, which are identified in the User Fee Study, including:
• Continue Annual CPI Adjustment - A 2.4% increase in permissible fees, which represents the change (increase) in the San Francisco-Oakland-San Jose Consumer Price Index (CPI-U) as of March 1, 2024 over prior year for the same period. (For ease of administration, fees will be rounded to the nearest whole dollar whenever possible.). • Average Fee Change by Department/Division:

Building Increase to 10 fees; 5 new fees would be added; 25 fees would remain as currently set; and the average fee change would be an increase of 25% Code Enforcement An increase to 8 fees; 5 fees would remain as currently set; and the average fee change would be an increase of 55%
Engineering Increase to 31 fees; 8 fees would decrease; 12 fees would remain as currently set; and the average fee change would be an increase of 7% Police Increase based on 2.4% CPI

FISCAL IMPACT
The impact on General Fund revenue will depend on the fee-related activity. The proposed changes to the MFS are designed to capture cost recovery for providing services to customers.

Assuming similar levels of fee activity (used FY 2022/2023 as a baseline) and approval of all fees, the estimated increase is between $250,000 to $300,000.

PUBLIC CONTACT

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Public contact was made through the posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Police Department, and at the Pleasant Hill Senior Center. The agenda and staff report are posted on the City’s web page. A notice (attached) was also published twice in the East Bay Times newspaper, on May 21, 2024, and May 28, 2024. In addition, notices were e-mailed to interested parties who had filed a written request with the City to be informed when the annual update of the MFS was to occur.

RECOMMENDED CITY COUNCIL ACTION
Adopt the resolution authorizing the changes to the Master Fee Schedule, as recommended by the Budget Committee.

ALTERNATIVES TO RECOMMENDED ACTION
Provide staff with directions regarding revisions to the Master Fee Schedule.

Prepared by: Erick Cheung, Finance Manager
Ross Yangwas, Accountant
Approved by: Ethan Bindernagel, City Manager
Attachments: Proposed Resolution
Exhibit 1 – Proposed Master Fee Schedule Effective September 1, 2024 Exhibit 1 - Proposed Master Fee Schedule Effective September 1, 2024 – Redline Version
Willdan User Fee Study for the City of Pleasant Hill
Notice of Public Hearing

10.1 Packet Pg. 58
RESOLUTION NO. - 24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

UPDATING THE MASTER FEE SCHEDULE
WHEREAS, the City reviews the Master Fee Schedule annually to consider updates to user fees and/or service charges, including cost of living adjustments (COLA) to certain existing fees; and
WHEREAS, the City engaged Willdan Financial Services (Willdan) to compile data about the City’s processes, study the City’s Master Fee Schedule, and provide recommendations for updating the user fees; and
WHEREAS, Willdan prepared a User Fee Study that provides analysis of the City’s user fees and recommended updates based on cost recovery of staff time and factors such as COLA; and
WHEREAS, City staff has proposed incorporating Willdan’s recommended schedule of fees in the Fiscal Year 2024/2025 Master Fee Schedule while preserving the ability to increase user fees in the future by the COLA or other factors recommended in the User Fee Study; and WHEREAS, the Master Fee Schedule is included for context, but only the changes are being adopted by the Council; and
WHEREAS, the City is required to provide public notice of the intent to modify user fees and/or service charges; and
WHEREAS, notice of the time and place of the meeting at which modifications would be considered was published in the East Bay Times, a newspaper of general circulation, on May 21, 2024 and May 28, 2024, in accordance with Government Code Section 6062a; and WHEREAS, this project is exempt from environmental review pursuant to Section 15273 of the Guidelines for the Implementation of the California Environmental Quality Act, pursuant to California Code of Regulations, Title 14, Chapter 3; and WHEREAS, on June 17, 2024, the City Council held a public meeting in compliance with Government Code Sections 66016(a) and 66018 where all interested parties were able to provide testimony.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill approves the adoption of the proposed changes to the City of Pleasant Hill Master Fee Schedule attached as Exhibit 1 to this resolution; and
BE IT FURTHER RESOLVED THAT the changes to the Master Fee Schedule shall become effective on September 1, 2024, at least 60 days after its adoption, pursuant to Government Code section 66017.

10.1.a
Packet Pg. 59
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 17th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE P. CONNER, City Clerk

10.1.a
Packet Pg. 60
City of Pleasant Hill
Master Fee Schedule
Adopted by Resolution No. ___
Effective September 01, 20232024
Exhibit 1

10.1.b
Packet Pg. 61

TABLE OF CONTENTS
Department Page
Citywide Fees 1
Planning Division 23
Code Enforcement 79
Building Division 811
Engineering Division 1518
Police Services 1922
City Clerk/City Manager 2124
Finance 2225

10.1.b
Packet Pg. 62
* Not subject to annual CPI adjustment

Citywide Fees
Service/Application Revenue Code Legal Authority Fee
Appeals PHMC 18.130
Appeal to City Council 01-4190101-
0000-0000-
430110
$441
Appeal/Referral to any
City Board or
Commission
01-4190101-
0000-0000-
430110
$378
Calls for Review 01-4190101-
0000-0000-
430110
$0
Appeal of staff
determination to City
Manager
01-4190101-
0000-0000-
430110
$0
Photocopies/Scanning GC § 6253
Paper Copies* 01-4990101-
0000-0000-
480029
$.10 per page
Oversized Copies 01-4990101-
0000-0000-
480029
Actual cost
Maps* 01-4060101-
0000-0000-
470006
Actual cost
Document Scanning 01-4990101-
0000-0000-
480029
$.08 per page
Documents saved to CD
or flash drive
01-4990101-
0000-0000-
480029
Actual cost
(plus scanning fee,
if applicable)
Duplication of Public
Meeting Recordings
Audiotape 01-4190101-
0000-0000-
430110
Actual cost
Videotape 01-4190101-
0000-0000-
430110
Actual cost
DVD/CD/Flash drive* 01-4190101-
0000-0000-
430110
Actual cost of
DVD/CD/Flash
drive

10.1.b
Packet Pg. 63
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Notary Fee* 01-4190101-
0000-0000-
430110
GC § 8211 $15
Automation Fee
Surcharge (Accela)
01-4102101-
0000-0000-
470009
GC § 66014 7% of all permit
fees
Credit Card and
Electronic Payment
Processing Fee*
01-5999-
1303101-1019-
0000-620030
California
Government
Code section
6159
Cost incurred by
the City for
payment
processing fees
(currently, 3% of
total sales amount,
with a minimum fee
of $2.00 for all
transactions)

10.1.b
Packet Pg. 64
* Not subject to annual CPI adjustment

Planning Division
Authority for all Planning Division Fees: GC § 66014 and PHMC 18.75 plus authority cited Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred Service/Application Revenue Code Legal Authority Fee
Use Permit PHMC 18.95
Minor
For Outdoor Displays (with
Planning Commission
Hearing)
For Outdoor Seating >12
For Reconstruction of a
Legal Non-Conforming Use
01-4010101-
0000-0000-
470001
$9151,857
Minor
For Live Entertainment –
Type B
For Propane Tanks – Up to
1,000 gallons
For Outdoor Displays (with
Zoning Administrator
Hearing)
01-4010101-
0000-0000-
470001
$5481,503
Minor (all other) 01-4010101-
0000-0000-
470001
PHMC 18.95 $182 203 per hour
Major 01-4010101-
0000-0000-
470001
$182 203 per hour
Temporary 01-4010101-
0000-0000-
470001
PHMC 18.100 $164476
Adult Use 01-4010101-
0000-0000-
470001
PHMC 18.70 $182 203 per hour
Variances PHMC 18.110
Minor (Residential Use
Classifications)
01-4010101-
0000-0000-
470001
$1,0422,439
Minor (Non-Residential
Use Classifications)
101-0000-
0000-470001
$203 per hour

10.1.b
Packet Pg. 65
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Major 01-4010101-
0000-0000-
470001
$182 203 per hour
Creek Setback Exception 01-4010101-
0000-0000-
470001
PHMC

18.50.150
$1,042579
Subdivisions – Tentative
Tract Maps
PHMC

17.020.070 &

17.025; GC §
66451.2
Minor 01-4020101-
0000-0000-
470004
$182 203 per hour
Major 01-4020101-
0000-0000-
470004
$182 203 per hour
Lot Line Adjustment 01-4140101-
0000-0000-
470017
PHMC

17.020.070 &

17.05.050
$182203 per hour
Rezoning 01-4010101-
0000-0000-
470001
PHMC 18.125 $182 203 per hour
General Plan Amendment 01-4010101-
0000-0000-
470001
GC § 65358 $182203 per hour
Architectural Review
Master Sign Program &
Program Amendments
01-4010101-
0000-0000-
470001
PHMC 18.105 $182203 per hour
Single Family Residential
(use hourly rate for
projects with multiple
residences)
01-4010101-
0000-0000-
470001
PHMC 18.115 $1,2982,439
Non Single Family
Residential
01-4010101-
0000-0000-
470001
PHMC 18.115 $182203 per hour

10.1.b
Packet Pg. 66
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Preliminary Application -
Single Family Residential
01-4010101-
0000-0000-
470001
$364935
Preliminary Application -
Non Single Family
Residential
01-4010101-
0000-0000-
470001
$182203 per hour
Sign Permits PHMC 18.105
Temporary Sign Permit* 01-4010101-
0000-0000-
470001
$0
Sign Permit with
approved Master Sign
Program or other Sign
Permit reviewed over the
counter
01-4010101-
0000-0000-
470001
$182353
Sign Permit (no Master
Sign Program or requiring
a public hearing)
01-4010101-
0000-0000-
470001
PHMC 18.105 $182203 per hour
Development Plans 01-4010101-
0000-0000-
470001
PHMC 18.90 $182203 per hour
Planned Unit Development PHMC 18.30
Plan 01-4010101-
0000-0000-
470001
$182203 per hour
Amendment 01-4010101-
0000-0000-
470001
$182203 per hour
Zoning Permits PHMC 18.85

Fences/Walls 01-4125101-
0000-0000-
470014
$0
Accessory Dwelling Unit
(non-building permit only
ADU’s)
01-4125101-
0000-0000-
470014
$788$1,007
Accessory Structures (if
no Building Permit
required)
01-4125101-
0000-0000-
470014
$6488

10.1.b
Packet Pg. 67
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Change of Use 01-4125101-
0000-0000-
470014
$102176
Plan Check – Residential 01-4125101-
0000-0000-
470014
$182 203 (collected
with building permit
fees)
$182 203 per hour
after first two hours
of staff time
Plan Check- Commercial 01-4125101-
0000-0000-
470014
$365 406 (collected
with building permit
fees)
$182 203 per hour
after first two hours
of staff time
Zoning Information
Letter (Single Family
Residential)
01-4125101-
0000-0000-
470014
$182353
Zoning
Information/Determination
on Letter (Multi-Family
Residential and NonResidential)
01-4125101-
0000-0000-
470014
$545707
Zoning/Land Use
Consultation or PreApplication Review
01-4125101-
0000-0000-
470014
$182 203 per hour
(after 1 hour of staff
time)
Wireless
Telecommunication
Projects 6409(a) Eligible
Facilities Modification
01-4125101-
0000-0000-
470014
$1,2661,599
Home Occupation Permits PHMC 18.20
Over the counter 01-4010101-
0000-0000-
470001
$102176
Public hearing required 01-4010101-
0000-0000-
470001
$3651,309
Reasonable
Accommodation Request
Over the Counter 01-4010101-
0000-0000-
470001
$182203

10.1.b
Packet Pg. 68
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Public hearing required 01-4010101-
0000-0000-
470001
$3651,309
Minor Exceptions
No public hearing 01-4010101-
0000-0000-
470001
$5491,150
Public hearing required 01-4010101-
0000-0000-
470001
$1,0422,085
Special Events
Parades, Motion Pictures,
Entertainment, etc.
$182 203 ($182 203
per hour after 1 hour
of staff time
applicable as
determined by the
Special Event
Committee)
Block Party $140334
Exempt Events $0
Tree Removal Permits 01-4010101-
0000-0000-
470001
PHMC

18.50.110
$ 91 158 ($182203
per hour if more
than five trees)
Annexations 01-4010101-
0000-0000-
470001
GC § 66014 $182 203 per hour
Extensions of Approved
Permit
Use Permit 01-4010101-
0000-0000-
470001
PHMC 18.95 $3231,044
Variance 01-4010101-
0000-0000-
470001
PHMC 18.110 $3231,044
Minor Exception 01-4010101-
0000-0000-
470001
PHMC 18.111 $3231,044
Architectural Review 01-4010101-
0000-0000-
470001
PHMC 18.115 $3231,167

10.1.b
Packet Pg. 69
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Tentative Tract Map 01-4020101-
0000-0000-
470004
PHMC

17.25.080
$6581,429
Planned Unit Dev. 01-4010101-
0000-0000-
470001
PHMC 18.30 $6581,429
Rezoning 01-4010101-
0000-0000-
470001
PHMC 18.125 $658
Development Plan $3231,075
Sign PermitAdministrative Review$91
Sign Permit-Public
Hearing
$921
Expedited Application
Process at Applicant’s
Request
01-4010101-
0000-0000-
470001
GC § 66014;
GC § 66451.1
Actual cost + 10%
Environmental Review GC § 66014
Negative Declaration 01-4010101-
0000-0000-
470001
$182 per hour
Actual cost + 10%
(10% only applies
for a non-deposit
project
Environmental Impact
Report
01-4010101-
0000-0000-
470001
Actual cost + 10%
(10% only applies
for a non-deposit
project
Consultant Services Actual Cost + 10%
(10% only applies
for a non-deposit
project
Fish & Wildlife Fees* 01-4010101-
0000-0000-
470001
Pub. Res. §
21089
EIR* 01-4010101-
0000-0000-
470001
Per California Fish
and Wildlife Fees
CEQA
Environmental
Document Filing
Fees
Negative or Mitigated
Negative Declaration*
01-4010101-
0000-0000-
470001
Per California Fish
and Wildlife Fees
CEQA
Environmental

10.1.b
Packet Pg. 70
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Document Filing
Fees
Categorical Exemption
Finding*
01-4010101-
0000-0000-
470001
$50176
Cannabis Retailer Business
Permit
01-4010101-
0000-0000-
470001
$1,688
Inclusionary Housing
Note: 18.20.060 (G)2.d. fee
adjusted (up to 3 years in a
row) by City Manager based
on the percentage change in
building Valuation Data
published by International
Code Council (not CPI).
01-4010101-
0000-0000-
470001
PHMC

18.20.060(G)
$271,350 Per
affordable housing
unit not constructed
Shopping Cart Plan Review 01-4010101-
0000-0000-
470001
PHMC 7.35.060
(D)
$182 203 per hour

10.1.b
Packet Pg. 71
* Not subject to annual CPI adjustment

Code Enforcement

10.1.b
Packet Pg. 72
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Public Nuisance
Abatement
PHMC 7.05, 7.10,

7.30 Actual Costs/ Expenses
of Abatement including
but not limited to the
following:

Notice to Abate 01-4129101-
0000-0000-
470016
$115179
Re-inspection 01-4129101-
0000-0000-
470016
$115179 per
inspection
Administrative Hearing
*Note: Section

1.35.070 of the PHMC
requires a deposit of
the fine amount.
01-4129101-
0000-0000-
470016
Deposit in amount
of fine
Preparation of
Abatement Warrant
01-4129101-
0000-0000-
470016
$462716
Abatement 01-4129101-
0000-0000-
470016
Actual cost + 30%
Cost of imposing lien 01-4129101-
0000-0000-
470016
$100179 + County
charge (if any)
Additional staff
administrative time not
covered above
01-4129101-
0000-0000-
470016
$115179/hour +
actual costs for
Code Enforcement
$100/hour + actual
costs for Finance
employees
Non Nuisance Abatement
Re-inspection
$115179 per
inspection
Vehicle Abatement PHMC 7.15
Actual administrative
abatement costs and
expenses including but
not limited to :
$115179/hour +
actual costs
1 st inspection 29-3640244-
0000-0000-
460018
No charge

10.1.b
Packet Pg. 73
* Not subject to annual CPI adjustment

2 nd inspection 29-3640244-
0000-0000-
460018
$115179
Cost of Removal 29-3640244-
0000-0000-
460018
Actual cost + 30%
Confiscated Signs 01-4129101-
0000-0000-
470016
PHMC 18.60.120 $53 per sign
Building Fees

10.1.b
Packet Pg. 74
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Building Permit Fee
(based upon project
value)
01-3250101-
0000-0000-
430030
GC § 66014
PHMC 14.05.030
H&S § 17951
CBC § 108.4
$1-500 $8389
$510-2,000 $83 89 for the first
$500 plus $4 for
each additional
$100, or a fraction
thereof, to and
including $2,000
$2,001-$25,000 $127 136 for the
first $2,000 plus
$17 18 for each
additional $1,000,
or a fraction
thereof, to and
including $25,000
$25,001-$50,000 $659 708 for the
first $25,000 plus
$12 for each
additional $1,000,
or a fraction
thereof, to and
including $50,000

10.1.b
Packet Pg. 75
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
$50,001-$100,000 $1,0991,181 for the
first $50,000 plus $9
for each additional
$1,000, or a fraction
thereof, to and
including $100,000
$100,001-$500,000 $1,674 1,800for the
first $100,000 plus
$4 for each
additional $1,000, or
a fraction thereof, to
and including
$500,000
$500,001-$1,000,000 $5,4335,843 for the
first $500,000 plus
$6.0 for each
additional $1,000, or
a fraction thereof, to
and including
$1,000,000
$1,000,001 and up $9,45410,167 for
the first $1,000,000
plus $5 for each
additional $1,000, or
a fraction thereof
Building Permit Submittal
Deposit
50% of Permit Fee
Building Plan Check
Fee
01-3250101-
0000-0000-
430030
GC § 66014 80% of Building
Permit Fee

10.1.b
Packet Pg. 76
* Not subject to annual CPI adjustment

Pre-plan review for
projects valued over
$1,000,000
$135196 per hour

10.1.b
Packet Pg. 77
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Electrical Permits 01-3270101-
0000-0000-
430060
GC § 66014
PHMC 14.20.020
H&S 17951
16% of Building
Permit Fee
Temporary power
service
$83185
Minimum electrical
permit (upgrade to
existing system)
$83185
Mechanical Permits 01-3280101-
0000-0000-
430070
GC § 66014
PHMC 14.10.020
H&S 17951
12% of Building
Permit Fee
Minimum mechanical
permit (upgrade to
existing system)
$83150
Plumbing Permit 01-3260101-
0000-0000-
430050
GC § 66014
PHMC 14.25.020
H&S 17951
14% of Building
Permit Fee
Minimum plumbing
permit (upgrade to
existing system)
$83150
Re-Roofs 01-3250101-
0000-0000-
430030
GC § 66014
Residential $115150
Commercial (based
upon project value)
See building permit
fee
Photovoltaic System
(Solar Panels)*
Residential
(SolarAPP)
$263
Up to 15KW $391
Per KW above 15KW $15
Commercial
Up to 50KW $1,000
Per KW from 51 to 250 $7
Per KW Above 250 $5
Title 24 Energy
Inspections
01-3255101-
0000-0000-
430040
GC § 66014
CFR Title 24

10.1.b
Packet Pg. 78
* Not subject to annual CPI adjustment

Underfloor Insulation $76144
Wall and/or Attic
Insulation
$76144
Plan Check for Title
24 Requirements
$137196 per hour

10.1.b
Packet Pg. 79
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Strong Motion
Instrumentation Tax
(SMI) (State of CA fee
forwarded quarterly) *
01-2160101-
260020
PRC § 2705
Residential
1 st $3,850 in
valuation
$0.50 (minimum)
Every $1,000 in
valuation or portion
thereof
$0.13
Strong Motion
Instrumentation Tax
(Continued)
Commercial
1 st $1,786 in
valuation
$0.50 (minimum)
Every $1,000 in
valuation or portion
thereof
$0.28
Building Standards
Administration Special
Revolving Fund (Green
Building Fee)*
01-2165101-
260030
SB 1473
$1-$25,000 $1
$25,001-$50,000 $2
$50,001-$75,000 $3
$75,001-$100,000 $4
Every $25,000 or fraction
thereof above $100,000
Add $1
Building Re-inspections 01-3240101-
0000-0000-
430020
GC § 66014; CBC
§ 108.8
$137 196 per hour
Reinstatement of
Expired Permit
01-3250101-
0000-0000-
430030
GC § 66014
CBC § 106.4.4
50% of original
permit fee
Other PHMC14.45.090 Hourly rate for city
personnel

10.1.b
Packet Pg. 80
* Not subject to annual CPI adjustment

30 Day Lock (City safety
inspection before PG&E
can turn on utilities)
01-3240101-
0000-0000-
430020
GC § 66014 $83

10.1.b
Packet Pg. 81
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
House Moving or
Oversized Load
01-3390101-
0000-0000-
430110
PHMC 14.45
Initial inspection fee PHMC 14.45.030 $137 per hour
Permit Fee PHMC 14.45.040 $887
Other PHMC 14.45.090 Hourly rate for city
personnel
General Plan Update
Fee
01-4010101-
0000-0000-
470001
GC § 66014 0.0023 of
Construction
Valuation
Consultant Services 01-4190101-
0000-0000-
430110
Actual Cost + 10%
Creating a New Address
or Suite
$350
Cert of Occupancy (No
Change of Occupancy)
$250
Reinstate Expired
Permit (2 to 3
Inspections)
25%
Building Department
Fee
$134
Investigation Fee (Work
without Permit)
$278

10.1.b
Packet Pg. 82
* Not subject to annual CPI adjustment

Engineering Services
Authority for all Engineering Services Fees: GC § 66014 plus authority cited.

Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred Service/Application Revenue Code Legal Authority Fee
Encroachment Permit
Processing fee
PHMC 11.05.050
& PW Standards
(Res. 87-00)
Residential
Sidewalk Repair by
homeowner
01-3320101-
0000-0000-
430090
$0
Curb and gutter repair
by homeowner
01-3320101-
0000-0000-
430090
$144 160 fee +
$144160
per hour
inspection
(typically 2 hrs)
Curb drain installation 01-3320101-
0000-0000-
430090
$144160 fee +
$144160 per hour
inspection
(typically ½ hr)
Driveway installation 01-3320101-
0000-0000-
430090
$144160 fee +
$144160 per hour
inspection
(typically 3 hrs)
Fence in right-of-way
(revocable)
01-3320101-
0000-0000-
430090
$144160 fee +
$144160 per hour
inspection
(typically 1 hr)
Container in right-of-way
(temporary)
01-3320101-
0000-0000-
430090
$144160 fee +
$144160 per hour
inspection
(typically ½ hr)
Sewer lateral repair 01-3320101-
0000-0000-
430090
$144 321 fee +
$144160 per hour
inspection
(typically 2 ½ hrs)
Swimming pools
(right-of-way inspection)
01-3320101-
0000-0000-
430090
$144321 per hour
inspection
(typically 2 hrs)
Commercial / Utilities

10.1.b
Packet Pg. 83
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Water District repair
single service or hydrant
01-3320101-
0000-0000-
430090
$144 169 fee +
$144169 per hour
inspection
Sewer District 01-3320101-
0000-0000-
430090
$144169 fee +
$144 per hour
inspection
Banner 01-3320101-
0000-0000-
430090
$144160 fee
Service/Application Revenue Code Legal Authority Fee
Sidewalk repair 01-3320101-
0000-0000-
430090
$144169 fee+
$144 169 per hour
inspection
News Racks 01-3320101-
0000-0000-
430090
PHMC 7.40.040 $144169 per hour
(maximum 3 hrs)
Others
State Road Closure Fee 01-3320101-
0000-0000-
430090
$144169 fee +
$144169 per hour
inspection
Contractor working for
City
$0
Encroachment Permit
Extension
01-3290101-
0000-0000-
430080
PHMC 15.10.080 $144169
Subdivisions PHMC 17 & PW
Standards (Res.
87-00)
Final/Parcel Map Review 01-4140101-
0000-0000-
470017
PHMC 17.20.070
& 17.30.060
$182 245 per hour
GIS Basemap Revision
Fee*
01-4520101-
0000-0000-
480018
Contra Costa
County Reso.
2007/12
$133245 per
parcel
Certificate of Compliance 01-4140101-
0000-0000-
470017
PHMC 17.70.040 $182 530 per hour
Subdivision Agreement
Extension
01-3290101-
0000-0000-
430080
PHMC 17.20.070 $333795

10.1.b
Packet Pg. 84
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Improvement Plans
(Subdivisions,
Redevelopment &
Building Permits)
PHMC 17.35.050
& 17.20.070 &
PW Standards
(Res. 87-00)
Plan Review &
Amendments
1-4140101-
0000-0000-
470017
$182245 per hour
Inspection 01-4140101-
0000-0000-
470017
$144169 per hour
Inspection (overtime) 01-4140101-
0000-0000-
470017
$217 169 per hour

10.1.b
Packet Pg. 85
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Grading, Site Development,
and Drainage Permit
PHMC 15.10.080
& PW Standards
(Res. 87-00)
Plan Review &
Amendments
01-3290101-
0000-0000-
430080
$182245 per hour
3rd Party Peer Review 01-3290101-
0000-0000-
430080
Actual cost + 10%
Geologically Active Sites 01-3290101-
0000-0000-
430080
15% surcharge
Inspection 01-3290101-
0000-0000-
430080
$144169 per hour
Inspection (overtime) 01-3290101-
0000-0000-
430080
$217169 per hour
Inspection (3rd Party
Peer Review of Problem
Areas)
01-3290101-
0000-0000-
430080
Actual cost + 10%
Grading Permit Extension 01-3290101-
0000-0000-
430080
PHMC 15.10.080 $144169
Floodplain Development
Permit
PHMC 15.15.120
Plan Review &
Amendments
01-3290101-
0000-0000-
430080
$182 160 per hour
(typically 1 hr)
Inspection 01-3290101-
0000-0000-
430080
$144160 per hour
(typically 1 hr)
Other
Traffic Mitigation Fee* 06-4530305-
0000-0000-
460060
PHMC 5.55.050
Single-family
residential**
$3,879 per unit
Multi-family residential** $3,110 per unit
Commercial** $10.030 per sf
Office** $8.527 per sf
Industrial** $3.145 per sf

10.1.b
Packet Pg. 86
* Not subject to annual CPI adjustment

**Note: For Other uses, Traffic Mitigation Fee is $325 per-trip as estimated by Engineering Dept. See Municipal Code Section 5.55
Per Municipal Code 5.55.050, annual adjustment of the Traffic Mitigation Fee will be based on construction cost index. The fee shall be automatically increased annually, beginning January 1, based on the Engineering News Record 20-city construction cost index listed in the prior October 1st issue, as published by McGraw-Hill Publishing Company. (Ord. 779 § 1, 2003; 1991 code § 30-1.5).

Engineering review
Planning and Building
Permits
01-4140101-
0000-0000-
470017
$182 245 per hour
Grading / Improvement
Permit Transfer Fee
01-3290101-
0000-0000-
430080
$374245
Abandonments / Sale of
Excess Property
01-4510101-
0000-0000-
480016
Street & Highway
Code § 8356
$182245 per hour
Easement Dedication
(utility)
01-4140101-
0000-0000-
470017
$182245 per hour
Flood Zone Information $0
Written Report 01-4060101-
0000-0000-
470006
$ 102
Service/Application Revenue Code Legal Authority Current Fee Survey, if authorized 01-4060101-
0000-0000-
470006
Actual Cost + 10%
Letter of Map Revision
Amendment
01-4060101-
0000-0000-
470006
$ 182245 per hour
Segregation of
Assessments
01-4140101-
0000-0000-
470017
Actual Cost +
$182245 per hour
Real Estate Disclosure
Letter
01-4190101-
0000-0000-
430110
$ 165245
Consultant Services 01-4190101-
0000-0000-
430110
Actual Cost + 10%
Postage 01-4190101-
0000-0000-
430110
Actual Cost
Compost bin * 23-4070 Resident $75
Nonresident $100

10.1.b
Packet Pg. 87
* Not subject to annual CPI adjustment

Stormwater Facilities
Inspection
01-4140101-
0000-0000-
470017
PHMC 15.05.080
(B)
$182169 per hour
Stormwater Quality &
Erosion Control
Inspection
01-4140101-
0000-0000-
470017
$144245 per hour
(min. ½ hour per
day)
Administrative Services $ 144126 per hour
Other Permits
Transportation*
(House moving or
oversize load)
01-4190101-
0000-0000-
430110
Vehicle Code
§ 35795(b)
$2016
Annual or Repetitive
Permit
01-4190101-
0000-0000-
430110
Vehicle Code
§ 35795(b)
$15490

10.1.b
Packet Pg. 88
* Not subject to annual CPI adjustment

Police Services
DOJ = CA Department of Justice
Service/Application Revenue Code Legal Authority Fee
Bicycle Licenses PHMC 10.30.010
Original License 01-3220101-
0000-0000-
430010
$3 or current DOJ
fee*
Transfer of Ownership 01-3220101-
0000-0000-
430010
$1 or current DOJ
fee*
Alarm Permits 01-4110101-
0000-0000-
470011
PHMC 9.20.110
User Permit Fee $81 82
User Permit Renewal Fee $41
False Alarm Response
Fee $161164
Concealed Weapons
Permits
Penal Code §
26190
Application 01-3390101-
0000-0000-
430110
$190 194 + DOJ
fee
Fingerprints 01-3390101-
0000-0000-
430110
See Fingerprints
Renewal 01-3390101-
0000-0000-
430110
$46 + DOJ fee
Fingerprints PHMC 2.50.040
Resident 01-4110101-
0000-0000-
470011
$38 + DOJ fee if
applicable
Non-resident 01-4110101-
0000-0000-
470011
$55 56 + DOJ fee
if applicable
DUI Cost Recovery Govt. Code §
53156
Accident 01-4190101-
0000-0000-
430110
$519 531

10.1.b
Packet Pg. 89
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Vehicle Impound Release 01-3390101-
0000-0000-
430110
Vehicle Code §
22850.5 $174 178
Massage Permits
Massage establishment
permit application fee
01-3390101-
0000-0000-
430110
Ord. 885 § 1,
2015
Resolution 7-
15 $300 307
Massage establishment
permit renewal fee
01-3390101-
0000-0000-
430110
Ord. 885 § 1,
2015
Resolution 7-
15 $134137
Fingerprints 01-3390101-
0000-0000-
430110
See Fingerprints
Taxi Cab Permits
Carrier permit 01-3390101-
0000-0000-
430110
PHMC 6.10.210
Application 01-3390101-
0000-0000-
430110
$432442
Renewal (annual on
anniversary date)
01-3390101-
0000-0000-
430110
$174 178 for first
taxi/ $56 for each
additional taxi
Late payment penalty 01-3390101-
0000-0000-
430110
20% of fee per
month up to
100%
Driver Permit PHMC 6.10.220
Application 01-3390101-
0000-0000-
430110
$46 47
Renewal (annual on
anniversary date
01-3390101-
0000-0000-
430110
$38
Late payment penalty
for renewals
01-3390101-
0000-0000-
430110
20% of fee per
month up to
100%

10.1.b
Packet Pg. 90
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Call box stand or open
stand application
01-3390101-
0000-0000-
430110
$870890
Application to City
Council for rate
change
01-3390101-
0000-0000-
430110
$432442
Towing Services Permits PHMC 6.35.040
Owner/operator
application processing
01-4110101-
0000-0000-
470011
$463 474
Visa letters
Resident 01-4110101-
0000-0000-
470011
$38
Non-resident 01-4110101-
0000-0000-
470011
$55 56
Weapons Dealers Penal Code §
26850
Application* 01-3390101-
0000-0000-
430110
$120
Fingerprints 01-3390101-
0000-0000-
430110
See Fingerprints
Renewal (annual) 01-3390101-
0000-0000-
430110
$53 54
Tobacco Retailer’s License 01-3390101-
0000-0000-
430110
PHMC 9.45.270 $9597/hour
($640 max)
City Clerk/City Manager
Service/Application Revenue Code Legal Authority Fee
Annual Subscriptions
(City Council,
Redevelopment Agency,
Planning Commission,
GC § 6253

10.1.b
Packet Pg. 91
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Architectural Review
Commission)
Agendas 01-4190101-0000-
0000-430110
$82 per year
Minutes 01-4190101-0000-
0000-430110
$82 per year
Copies of Municipal
Code or Municipal
Code Supplements
01-4190101-0000-
0000-430110
Actual cost
Minute Orders
First Page 01-4190101-0000-
0000-430110
$30.10/page
Each additional page 01-4190101-0000-
0000-430110
$20.10/page
Document Certification 01-4190101-0000-
0000-430110
$0.41 per page
Permits
Bingo 01-3390101-0000-
0000-430110
PHMC 6.40.040 Actual cost

10.1.b
Packet Pg. 92
* Not subject to annual CPI adjustment

Finance
Service/Application Revenue Code Legal Authority Fee
Accounting Services
Payroll Services 01-4100101-
0000-0000-
470007
2% of gross
payroll
Service Charge on
Refunds of Business
License
01-4100101-
0000-0000-
470007
PHMC 5.05.220 $37
Special Payrolls 01-4100101-
0000-0000-
470007
$102
Copies of Business
License List
Comprehensive
In-City List
01-4190101-
0000-0000-
430110
$5336
New Businesses Last
1-12 Months
01-4190101-
0000-0000-
430110
$1314
Copies of Printed
Records
Annual Budget- Line
Item Detail
01-4190101-
0000-0000-
430110
$530.10/page
Annual Financial
Report
01-4190101-
0000-0000-
430110
Actual
Costs$0.10/page
Permits
Controlled Sales
Permit
01-3390101-
0000-0000-
430110
PHMC 6.05.040 $302
Peddlers Permit 01-3390101-
0000-0000-
430110
PHMC 6.15.060 $10297
Duplicate Business
License
01-3150101-
0000-0000-
404010
PHMC 5.05.120 $22

10.1.b
Packet Pg. 93
* Not subject to annual CPI adjustment

Finance Charge on
Delinquent Invoice*
01-4100101-
0000-0000-
470007
1% per month
Returned Check
Charges
Civil Code § 1719
1 st Occurrence* 01-3430101-
0000-0000-
440030
$25
Each additional
occurrence*
01-3430101-
0000-0000-
440030
$35

10.1.b
Packet Pg. 94
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Community Room – use
of this room is limited
to non-profit groups
and government
agencies only.

Resolution
#33-05
Refundable security
deposit
01-3521101-
0000-0000-
480003
$170

10.1.b
Packet Pg. 95
City of Pleasant Hill
Master Fee Schedule
Adopted by Resolution No. ___
Effective September 01, 2024
Exhibit 1

10.1.c
Packet Pg. 96

TABLE OF CONTENTS
Department Page
Citywide Fees 1
Planning Division 3
Code Enforcement 9
Building Division 11
Engineering Division 16
Police Services 20
City Clerk/City Manager 23
Finance 24

10.1.c
Packet Pg. 97
* Not subject to annual CPI adjustment

Citywide Fees
Service/Application Revenue Code Legal Authority Fee
Appeals PHMC 18.130
Appeal to City Council 101-0000-0000-
430110
$441
Appeal/Referral to any
City Board or
Commission
101-0000-0000-
430110
$378
Calls for Review 101-0000-0000-
430110
$0
Appeal of staff
determination to City
Manager
101-0000-0000-
430110
$0
Photocopies/Scanning GC § 6253
Paper Copies* 101-0000-0000-
480029
$.10 per page
Oversized Copies 101-0000-0000-
480029
Actual cost
Maps* 101-0000-0000-
470006
Actual cost
Document Scanning 101-0000-0000-
480029
$.08 per page
Documents saved to CD
or flash drive
101-0000-0000-
480029
Actual cost
(plus scanning fee,
if applicable)
Duplication of Public
Meeting Recordings
Audiotape 101-0000-0000-
430110
Actual cost
Videotape 101-0000-0000-
430110
Actual cost
DVD/CD/Flash drive* 101-0000-0000-
430110
Actual cost of
DVD/CD/Flash
drive
Notary Fee* 101-0000-0000-
430110
GC § 8211 $15
Automation Fee
Surcharge (Accela)
101-0000-0000-
470009
GC § 66014 7% of all permit
fees

10.1.c
Packet Pg. 98
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Credit Card and
Electronic Payment
Processing Fee*
101-1019-0000-
620030
California
Government
Code section
6159
Cost incurred by
the City for
payment
processing fees
(currently, 3% of
total sales amount,
with a minimum fee
of $2.00 for all
transactions)

10.1.c
Packet Pg. 99
* Not subject to annual CPI adjustment

Planning Division
Authority for all Planning Division Fees: GC § 66014 and PHMC 18.75 plus authority cited Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred Service/Application Revenue Code Legal Authority Fee
Use Permit PHMC 18.95
Minor
For Outdoor Displays (with
Planning Commission
Hearing)
For Outdoor Seating >12
For Reconstruction of a
Legal Non-Conforming Use
101-0000-
0000-470001
$1,857
Minor
For Live Entertainment –
Type B
For Propane Tanks – Up to
1,000 gallons
For Outdoor Displays (with
Zoning Administrator
Hearing)
101-0000-
0000-470001
$1,503
Minor (all other) 101-0000-
0000-470001
PHMC 18.95 $203 per hour
Major 101-0000-
0000-470001
$203 per hour
Temporary 101-0000-
0000-470001
PHMC 18.100 $476
Adult Use 101-0000-
0000-470001
PHMC 18.70 $203 per hour
Variances PHMC 18.110
Minor (Residential Use
Classifications)
101-0000-
0000-470001
$2,439
Minor (Non-Residential
Use Classifications)
101-0000-
0000-470001
$203 per hour
Major 101-0000-
0000-470001
$203 per hour
Creek Setback Exception 101-0000-
0000-470001
PHMC

18.50.150
$579

10.1.c
Packet Pg. 100
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Subdivisions – Tentative
Tract Maps
PHMC

17.020.070 &

17.025; GC §
66451.2
Minor 101-0000-
0000-470004
$ 203 per hour
Major 101-0000-
0000-470004
$203 per hour
Lot Line Adjustment 101-0000-
0000-470017
PHMC

17.020.070 &

17.05.050
$203 per hour
Rezoning 101-0000-
0000-470001
PHMC 18.125 $203 per hour
General Plan Amendment 101-0000-
0000-470001
GC § 65358 $203 per hour
Architectural Review
Master Sign Program &
Program Amendments
101-0000-
0000-470001
PHMC 18.105 $203 per hour
Single Family Residential
(use hourly rate for
projects with multiple
residences)
101-0000-
0000-470001
PHMC 18.115 $2,439
Non Single Family
Residential
101-0000-
0000-470001
PHMC 18.115 $203 per hour
Preliminary Application -
Single Family Residential
101-0000-
0000-470001
$935
Preliminary Application -
Non Single Family
Residential
101-0000-
0000-470001
$203 per hour
Sign Permits PHMC 18.105
Temporary Sign Permit* 101-0000-
0000-470001
$0
Sign Permit with
approved Master Sign
Program or other Sign
Permit reviewed over the
counter
101-0000-
0000-470001
$353
Sign Permit (no Master
Sign Program or requiring
a public hearing)
101-0000-
0000-470001
PHMC 18.105 $203 per hour

10.1.c
Packet Pg. 101
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Development Plans 101-0000-
0000-470001
PHMC 18.90 $203 per hour
Planned Unit Development PHMC 18.30
Plan 101-0000-
0000-470001
$203 per hour
Amendment 101-0000-
0000-470001
$203 per hour
Zoning Permits PHMC 18.85

Fences/Walls 101-0000-
0000-470014
$0
Accessory Dwelling Unit
(non-building permit only
ADU’s)
101-0000-
0000-470014
$$1,007
Accessory Structures (if
no Building Permit
required)
101-0000-
0000-470014
$88
Change of Use 101-0000-
0000-470014
$176
Plan Check – Residential 101-0000-
0000-470014
$203 (collected with
building permit fees)
$203 per hour after
first two hours of
staff time
Plan Check- Commercial 101-0000-
0000-470014
$406 (collected with
building permit fees)
$203 per hour after
first two hours of
staff time
Zoning Information
Letter (Single Family
Residential)
101-0000-
0000-470014
$353
Zoning Information Letter
(Multi-Family Residential
and Non-Residential)
101-0000-
0000-470014
$707
Zoning/Land Use
Consultation or PreApplication Review
101-0000-
0000-470014
$203 per hour (after
1 hour of staff time)

10.1.c
Packet Pg. 102
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Wireless
Telecommunication
Projects 6409(a) Eligible
Facilities Modification
101-0000-
0000-470014
$1,599
Home Occupation Permits PHMC 18.20
Over the counter 101-0000-
0000-470001
$176
Public hearing required 101-0000-
0000-470001
$1,309
Reasonable
Accommodation Request
Over the Counter 101-0000-
0000-470001
$203
Public hearing required 101-0000-
0000-470001
$1,309
Minor Exceptions
No public hearing 101-0000-
0000-470001
$1,150
Public hearing required 101-0000-
0000-470001
$2,085
Special Events
Parades, Motion Pictures,
Entertainment, etc.
$203 ($203 per hour
after 1 hour of staff
time applicable as
determined by the
Special Event
Committee)
Block Party $334
Exempt Events $0
Tree Removal Permits 101-0000-
0000-470001
PHMC

18.50.110
$ 158 ($203 per
hour if more than
five trees)
Annexations 101-0000-
0000-470001
GC § 66014 $203 per hour
Extensions of Approved
Permit
Use Permit 101-0000-
0000-470001
PHMC 18.95 $1,044

10.1.c
Packet Pg. 103
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Variance 101-0000-
0000-470001
PHMC 18.110 $1,044
Minor Exception 101-0000-
0000-470001
PHMC 18.111 $1,044
Architectural Review 101-0000-
0000-470001
PHMC 18.115 $1,167
Tentative Tract Map 101-0000-
0000-470004
PHMC

17.25.080
$1,429
Planned Unit Dev. 101-0000-
0000-470001
PHMC 18.30 $1,429
Development Plan $1,075
Sign PermitAdministrative Review$91
Sign Permit-Public
Hearing
$921
Expedited Application
Process at Applicant’s
Request
101-0000-
0000-470001
GC § 66014;
GC § 66451.1
Actual cost + 10%
Environmental Review GC § 66014
Negative Declaration 101-0000-
0000-470001
Actual cost + 10%
(10% only applies
for a non-deposit
project
Environmental Impact
Report
101-0000-
0000-470001
Actual cost + 10%
(10% only applies
for a non-deposit
project
Consultant Services Actual Cost + 10%
(10% only applies
for a non-deposit
project
Fish & Wildlife Fees* 101-0000-
0000-470001
Pub. Res. §
21089
EIR* 101-0000-
0000-470001
Per California Fish
and Wildlife Fees
CEQA
Environmental
Document Filing
Fees
Negative or Mitigated
Negative Declaration*
101-0000-
0000-470001
Per California Fish
and Wildlife Fees
CEQA
Environmental

10.1.c
Packet Pg. 104
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Document Filing
Fees
Categorical Exemption
Finding*
101-0000-
0000-470001
$176
Cannabis Retailer Business
Permit
101-0000-
0000-470001
$1,688
Inclusionary Housing
Note: 18.20.060 (G)2.d. fee
adjusted (up to 3 years in a
row) by City Manager based
on the percentage change in
building Valuation Data
published by International
Code Council (not CPI).
101-0000-
0000-470001
PHMC

18.20.060(G)
$271,350 Per
affordable housing
unit not constructed
Shopping Cart Plan Review 101-0000-
0000-470001
PHMC 7.35.060
(D)
$203 per hour

10.1.c
Packet Pg. 105
* Not subject to annual CPI adjustment

Code Enforcement
Service/Application Revenue Code Legal Authority Fee
Public Nuisance
Abatement
PHMC 7.05, 7.10,

7.30 Actual Costs/
Expenses of
Abatement including
but not limited to the
following:

Notice to
Abate
101-0000-0000-
470016
$179
Re-inspection 101-0000-0000-
470016
$179 per inspection
Administrative
Hearing
*Note: Section

1.35.070 of the
PHMC requires a
deposit of the fine
amount.
101-0000-0000-
470016
Deposit in amount
of fine
Preparation of
Abatement Warrant
101-0000-0000-
470016
$716
Abatement 101-0000-0000-
470016
Actual cost + 30%
Cost of
imposing lien
101-0000-0000-
470016
$179 + County
charge (if any)
Additional staff
administrative time
not covered above
101-0000-0000-
470016
$179/hour + actual
costs for Code
Enforcement
+ actual costs for
Finance employees
Non Nuisance
Abatement
Re-inspection
$179 per inspection

10.1.c
Packet Pg. 106
* Not subject to annual CPI adjustment

Vehicle Abatement PHMC 7.15
Actual administrative
abatement costs and
expenses including but
not limited to :
$179/hour + actual
costs
1 st inspection 244-0000-
0000-460018
No charge
2 nd inspection 244-0000-
0000-460018
$179
Cost of Removal 244-0000-
0000-460018
Actual cost + 30%
Confiscated Signs 101-0000-
0000-470016
PHMC 18.60.120 $53 per sign

10.1.c
Packet Pg. 107
* Not subject to annual CPI adjustment

Building Fees
Service/Application Revenue Code Legal Authority Fee
Building Permit Fee
(based upon project
value)
101-0000-0000-
430030
GC § 66014
PHMC 14.05.030
H&S § 17951
CBC § 108.4
$1-500 $89
$510-2,000 $89 for the first
$500 plus $4 for
each additional
$100, or a fraction
thereof, to and
including $2,000
$2,001-$25,000 $136 for the first
$2,000 plus
$18 for each
additional $1,000,
or a fraction
thereof, to and
including $25,000
$25,001-$50,000 $708 for the first
$25,000 plus $12
for each additional
$1,000, or a
fraction thereof, to
and including
$50,000
$50,001-$100,000 $1,181 for the first
$50,000 plus $9 for
each additional
$1,000, or a
fraction thereof, to
and including
$100,000

10.1.c
Packet Pg. 108
* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
$100,001-$500,000 $1,800for the first
$100,000 plus $4 for
each additional
$1,000, or a fraction
thereof, to and
including $500,000
$500,001-$1,000,000 $5,843 for the first
$500,000 plus $6 for
each additional
$1,000, or a fraction
thereof, to and
including
$1,000,000
$1,000,001 and up $10,167 for the first
$1,000,000 plus $5
for each additional
$1,000, or a fraction
thereof
Building Permit Submittal
Deposit
50% of Permit Fee
Building Plan Check
Fee
101-0000-0000-
430030
GC § 66014 80% of Building
Permit Fee
Pre-plan review for
projects valued over
$1,000,000
$196 per hour
Electrical Permits 101-0000-0000-
430060
GC § 66014
PHMC 14.20.020
H&S 17951
16% of Building
Permit Fee
Temporary power
service
$185
Minimum electrical
permit (upgrade to
existing system)
$185

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* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Mechanical Permits 101-0000-0000-
430070
GC § 66014
PHMC 14.10.020
H&S 17951
12% of Building
Permit Fee
Minimum mechanical
permit (upgrade to
existing system)
$150
Plumbing Permit 101-0000-0000-
430050
GC § 66014
PHMC 14.25.020
H&S 17951
14% of Building
Permit Fee
Minimum plumbing
permit (upgrade to
existing system)
$150
Re-Roofs 101-0000-0000-
430030
GC § 66014
Residential $150
Commercial (based
upon project value)
See building permit
fee
Photovoltaic System
(Solar Panels)*
Residential
(SolarAPP)
$263
Up to 15KW $391
Per KW above 15KW $15
Commercial
Up to 50KW $1,000
Per KW from 51 to 250 $7
Per KW Above 250 $5
Title 24 Energy
Inspections
101-0000-0000-
430040
GC § 66014
CFR Title 24
Underfloor Insulation $144
Wall and/or Attic
Insulation
$144
Plan Check for Title
24 Requirements
$196 per hour
Strong Motion
Instrumentation Tax
(SMI) (State of CA fee
forwarded quarterly) *
101-260020 PRC § 2705
Residential

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* Not subject to annual CPI adjustment

1 st $3,850 in
valuation
$0.50 (minimum)
Every $1,000 in
valuation or portion
thereof
$0.13
Commercial
1 st $1,786 in
valuation
$0.50 (minimum)
Every $1,000 in
valuation or portion
thereof
$0.28
Building Standards
Administration Special
Revolving Fund (Green
Building Fee)*
101-260030 SB 1473
$1-$25,000 $1
$25,001-$50,000 $2
$50,001-$75,000 $3
$75,001-$100,000 $4
Every $25,000 or fraction
thereof above $100,000
Add $1
Building Re-inspections 101-0000-0000-
430020
GC § 66014; CBC
§ 108.8
$196 per hour
Reinstatement of
Expired Permit
101-0000-0000-
430030
GC § 66014
CBC § 106.4.4
50% of original
permit fee
Other PHMC14.45.090 Hourly rate for city
personnel
General Plan Update
Fee
101-0000-0000-
470001
GC § 66014 0.0023 of
Construction
Valuation
Consultant Services 101-0000-0000-
430110
Actual Cost + 10%
Creating a New
Address or Suite
$350
Cert of Occupancy (No
Change of Occupancy)
$250

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* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Reinstate Expired
Permit (2 to 3
Inspections)
25%
Building Department
Fee
$134
Investigation Fee (Work
without Permit)
$278

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* Not subject to annual CPI adjustment

Engineering Services
Authority for all Engineering Services Fees: GC § 66014 plus authority cited.

Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred Service/Application Revenue Code Legal Authority Fee
Encroachment Permit
Processing fee
PHMC 11.05.050
& PW Standards
(Res. 87-00)
Residential
Sidewalk Repair by
homeowner
101-0000-0000-
430090
$0
Curb and gutter repair
by homeowner
101-0000-0000-
430090
$160 fee + $160
per hour
inspection
(typically 2 hrs)
Curb drain installation 101-0000-0000-
430090
$160 fee + $160
per hour inspection
(typically ½ hr)
Driveway installation 101-0000-0000-
430090
$160 fee + $160
per hour inspection
(typically 3 hrs)
Fence in right-of-way
(revocable)
101-0000-0000-
430090
$160 fee + $160
per hour inspection
(typically 1 hr)
Container in right-of-way
(temporary)
101-0000-0000-
430090
$160 fee + $160
per hour inspection
(typically ½ hr)
Sewer lateral repair 101-0000-0000-
430090
$321 fee + $160
per hour inspection
(typically 2 ½ hrs)
Swimming pools
(right-of-way inspection)
101-0000-0000-
430090
$321 per hour
inspection
(typically 2 hrs)
Commercial / Utilities
Water District repair
single service or hydrant
101-0000-0000-
430090
$169 fee + $169
per hour inspection
Sewer District 101-0000-0000-
430090
$169 fee + $144
per hour inspection
Banner 101-0000-0000-
430090
$160 fee

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* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Sidewalk repair 101-0000-0000-
430090
$169 fee+ $169
per hour inspection
News Racks 101-0000-0000-
430090
PHMC 7.40.040 $169 per hour
(maximum 3 hrs)
Others
State Road Closure Fee 101-0000-0000-
430090
$169 fee + $169
per hour inspection
Contractor working for
City
$0
Encroachment Permit
Extension
101-0000-0000-
430080
PHMC 15.10.080 $169
Subdivisions PHMC 17 & PW
Standards (Res.
87-00)
Final/Parcel Map Review 101-0000-0000-
470017
PHMC 17.20.070
& 17.30.060
$245 per hour
GIS Basemap Revision
Fee*
101-0000-0000-
480018
Contra Costa
County Reso.
2007/12
$245 per parcel
Certificate of Compliance 101-0000-0000-
470017
PHMC 17.70.040 $530 per hour
Subdivision Agreement
Extension
101-0000-0000-
430080
PHMC 17.20.070 $795
Improvement Plans
(Subdivisions,
Redevelopment &
Building Permits)
PHMC 17.35.050
& 17.20.070 &
PW Standards
(Res. 87-00)
Plan Review &
Amendments
101-0000-0000-
470017
$245 per hour
Inspection 101-0000-0000-
470017
$169 per hour
Inspection (overtime) 101-0000-0000-
470017
$169 per hour

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* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Grading, Site Development,
and Drainage Permit
PHMC 15.10.080
& PW Standards
(Res. 87-00)
Plan Review &
Amendments
101-0000-0000-
430080
$245 per hour
3rd Party Peer Review 101-0000-0000-
430080
Actual cost + 10%
Inspection 101-0000-0000-
430080
$169 per hour
Inspection (overtime) 101-0000-0000-
430080
$169 per hour
Inspection (3rd Party
Peer Review of Problem
Areas)
101-0000-0000-
430080
Actual cost + 10%
Grading Permit Extension 101-0000-0000-
430080
PHMC 15.10.080 $169
Floodplain Development
Permit
PHMC 15.15.120
Plan Review &
Amendments
101-0000-0000-
430080
$160 per hour
(typically 1 hr)
Inspection 101-0000-0000-
430080
$160 per hour
(typically 1 hr)
Other
Traffic Mitigation Fee* 305-0000-0000-
460060
PHMC 5.55.050
Single-family
residential**
$3,879 per unit
Multi-family residential** $3,110 per unit
Commercial** $10.030 per sf
Office** $8.527 per sf
Industrial** $3.145 per sf
**Note: For Other uses, Traffic Mitigation Fee is $325 per-trip as estimated by Engineering Dept. See Municipal Code Section 5.55
Per Municipal Code 5.55.050, annual adjustment of the Traffic Mitigation Fee will be based on construction cost index. The fee shall be automatically increased annually, beginning January 1, based on the Engineering News Record 20-city construction cost index listed in the prior October 1st issue, as published by McGraw-Hill Publishing Company. (Ord. 779 § 1, 2003; 1991 code § 30-1.5).

Engineering review
Planning and Building
Permits
101-0000-0000-
470017
$245 per hour
Grading / Improvement
Permit Transfer Fee
101-0000-0000-
430080
$245

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* Not subject to annual CPI adjustment

Abandonments / Sale of
Excess Property
101-0000-0000-
480016
Street & Highway
Code § 8356
$245 per hour
Easement Dedication
(utility)
101-0000-0000-
470017
$245 per hour
Flood Zone Information $0
Written Report 101-0000-0000-
470006
$ 102
Service/Application Revenue Code Legal Authority Current Fee Survey, if authorized 101-0000-0000-
470006
Actual Cost + 10%
Letter of Map Revision
Amendment
101-0000-0000-
470006
$245 per hour
Segregation of
Assessments
101-0000-0000-
470017
Actual Cost +
$245 per hour
Real Estate Disclosure
Letter
101-0000-0000-
430110
$245
Consultant Services 101-0000-0000-
430110
Actual Cost + 10%
Postage 101-0000-0000-
430110
Actual Cost
Stormwater Facilities
Inspection
101-0000-0000-
470017
PHMC 15.05.080
(B)
$169 per hour
Stormwater Quality &
Erosion Control
Inspection
101-0000-0000-
470017
$245 per hour
(min. ½ hour per
day)
Administrative Services $126 per hour
Other Permits
Transportation*
(House moving or
oversize load)
101-0000-0000-
430110
Vehicle Code
§ 35795(b)
$16
Annual or Repetitive
Permit
101-0000-0000-
430110
Vehicle Code
§ 35795(b)
$90

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* Not subject to annual CPI adjustment

Police Services
DOJ = CA Department of Justice
Service/Application Revenue Code Legal Authority Fee
Bicycle Licenses PHMC 10.30.010
Original License 101-0000-0000-
430010
$3 or current DOJ
fee*
Transfer of Ownership 101-0000-0000-
430010
$1 or current DOJ
fee*
Alarm Permits 101-0000-0000-
470011
PHMC 9.20.110
User Permit Fee $82
User Permit Renewal Fee $41
False Alarm Response
Fee $164
Concealed Weapons
Permits
Penal Code §
26190
Application 101-0000-0000-
430110 $194 + DOJ fee
Fingerprints 101-0000-0000-
430110 See Fingerprints
Renewal 101-0000-0000-
430110 $46 + DOJ fee
Fingerprints PHMC 2.50.040
Resident 101-0000-0000-
470011
$38 + DOJ fee if
applicable
Non-resident 101-0000-0000-
470011
$56 + DOJ fee if
applicable
DUI Cost Recovery Govt. Code §
53156
Accident 101-0000-0000-
430110
$531
Vehicle Impound Release 101-0000-0000-
430110
Vehicle Code §
22850.5
$178
Massage Permits
Massage establishment
permit application fee
101-0000-0000-
430110
Ord. 885 § 1,
2015
Resolution 7-
15 $307

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* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Massage establishment
permit renewal fee
101-0000-0000-
430110
Ord. 885 § 1,
2015
Resolution 7-
15 $137
Fingerprints 101-0000-0000-
430110
See Fingerprints
Taxi Cab Permits
Carrier permit 101-0000-0000-
430110
PHMC 6.10.210
Application 101-0000-0000-
430110
$442
Renewal (annual on
anniversary date)
101-0000-0000-
430110
$178 for first taxi/
$56 for each
additional taxi
Late payment penalty 101-0000-0000-
430110
20% of fee per
month up to
100%
Driver Permit PHMC 6.10.220
Application 101-0000-0000-
430110
$47
Renewal (annual on
anniversary date
101-0000-0000-
430110
$38
Late payment penalty
for renewals
101-0000-0000-
430110
20% of fee per
month up to
100%
Call box stand or open
stand application
101-0000-0000-
430110
$890
Application to City
Council for rate
change
101-0000-0000-
430110
$442
Towing Services Permits PHMC 6.35.040
Owner/operator
application processing
101-0000-0000-
470011
$474
Visa letters
Resident 101-0000-0000-
470011
$38
Non-resident 101-0000-0000-
470011
$56

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* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Weapons Dealers Penal Code §
26850
Application* 101-0000-0000-
430110
$120
Fingerprints 101-0000-0000-
430110
See Fingerprints
Renewal (annual) 101-0000-0000-
430110
$54
Tobacco Retailer’s License 101-0000-0000-
430110
PHMC 9.45.270 $97/hour
($640 max)

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* Not subject to annual CPI adjustment

City Clerk/City Manager
Service/Application Revenue Code Legal Authority Fee
Annual Subscriptions
(City Council,
Redevelopment Agency,
Planning Commission,
Architectural Review
Commission)
GC § 6253
Copies of Municipal
Code or Municipal
Code Supplements
101-0000-0000-
430110
Actual cost
Minute Orders
First Page 101-0000-0000-
430110
$0.10/page
Each additional page 101-0000-0000-
430110
$0.10/page
Document Certification 101-0000-0000-
430110
$0.41 per page
Permits
Bingo 101-0000-0000-
430110
PHMC 6.40.040 Actual cost

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* Not subject to annual CPI adjustment

Finance
Service/Application Revenue Code Legal Authority Fee
Accounting Services
Payroll Services 101-0000-0000-
470007
2% of gross
payroll
Service Charge on
Refunds of Business
License
101-0000-0000-
470007
PHMC 5.05.220 $37
Copies of Business
License List
Comprehensive
In-City List
101-0000-0000-
430110
$36
New Businesses Last
1-12 Months
101-0000-0000-
430110
$14
Copies of Printed
Records
Annual Budget- Line
Item Detail
101-0000-0000-
430110
$0.10/page
Annual Financial
Report
101-0000-0000-
430110
$0.10/page
Permits
Controlled Sales
Permit
101-0000-0000-
430110
PHMC 6.05.040 $302
Peddlers Permit 101-0000-0000-
430110
PHMC 6.15.060 $97
Finance Charge on
Delinquent Invoice*
101-0000-0000-
470007
1% per month
Returned Check
Charges
Civil Code § 1719
1 st Occurrence* 101-0000-0000-
440030
$25
Each additional
occurrence*
101-0000-0000-
440030
$35

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* Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Community Room – use
of this room is limited
to non-profit groups
and government
agencies only.

Resolution
#33-05
Refundable security
deposit
101-0000-0000-
480003
$170

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City of Pleasant Hill
User Fee Study
June 17, 2024

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i Comprehensive User Fee Study

TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................. i Executive Summary .................................................................................................. 1 User Fee Background ............................................................................................... 2 Background .................................................................................................................................................. 2 California User Fee History .......................................................................................................................... 2 Additional Policy Considerations ................................................................................................................. 3 Study Objective ....................................................................................................... 4 Scope of the Study ....................................................................................................................................... 4 Aim of the Report......................................................................................................................................... 5 Project Approach and Methodology ........................................................................... 6 Conceptual Approach................................................................................................................................... 6 Fully Burdened Hourly Rates........................................................................................................................ 6 Summary Steps of the Study ........................................................................................................................ 7 Allowable Costs ............................................................................................................................................ 7 Methodology ................................................................................................................................................ 8 Quality Control/Quality Assurance .............................................................................................................. 8 Reasons for cost increases/decreases over current fees............................................................................. 8 City Staff Contributions ................................................................................................................................ 9 Pleasant Hill User Fees ........................................................................................... 10 Cost Recovery............................................................................................................................................. 10 Subsidization .............................................................................................................................................. 10 Impact on Demand (Elasticity) ................................................................................................................... 11 Summary .................................................................................................................................................... 11 Citywide Fees ........................................................................................................ 12 Analysis ...................................................................................................................................................... 12 Planning ............................................................................................................... 13 Analysis ...................................................................................................................................................... 13 Building ................................................................................................................ 14 Analysis ...................................................................................................................................................... 14 Code Enforcement ................................................................................................. 15

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ii Comprehensive User Fee Study
Analysis ...................................................................................................................................................... 15 Engineering .......................................................................................................... 16 Analysis ...................................................................................................................................................... 16 Police ................................................................................................................... 17 Analysis ...................................................................................................................................................... 17 City Clerk/City Manager ......................................................................................... 18 Analysis ...................................................................................................................................................... 18 Finance ................................................................................................................ 19 Analysis ...................................................................................................................................................... 19 Appendix A – Total Allowable Cost to be Recovered .................................................. 20 Appendix B –Fully Burdened Hourly Rates ................................................................ 21 Appendix C – Cost Recovery Analysis ....................................................................... 24

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1 Comprehensive User Fee Study
Executive Summary
The City of Pleasant Hill engaged Willdan Financial Services (Willdan) to determine the full costs incurred by the City to support the various activities for which the City charges user fees. Due to the complexity and the breadth of performing a comprehensive review of fees, Willdan employed a variety of fee methodologies to identify the full costs of individual fee and program activities. This report and the appendices herein identify 100% full cost recovery for City services. Appendix C details the full cost and suggested fees as determined through discussion with departmental staff. The recommended fees identified herein are either at or less than full cost recovery.

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2 Comprehensive User Fee Study
User Fee Background
Background
As part of a general cost recovery strategy, local governments adopt user fees to fund programs and services that provide limited or no direct benefit to the community as a whole (“User Fees”). As cities struggle to maintain levels of service and variability of demand, they have become increasingly aware of subsidies provided by the General Fund and have implemented cost-recovery targets. To the extent that governments use general tax monies to provide individuals with private benefits, and not require them to pay the full cost of the service (and, therefore, receive a subsidy), the government is limiting funds that may be available to provide other community-wide benefits. In effect, the government is using community funds to pay for private benefits. Unlike most revenue sources, cities have more control over the level of user fees they charge to recover costs, or the subsidies they can institute.

Fees in California are required to conform to the statutory requirements of the California Constitution, Proposition 218, Proposition 26, and the California Code of Regulations. The Code also requires that the City Council adopt fees by either ordinance or resolution, and that any fees in excess of the estimated total cost of rendering the related services must be approved by a popular vote of two-thirds of those electors voting because the charge would be considered a tax and not a fee. There are no fees suggested to be set above the cost of service and as such a public vote is not required.

California User Fee History
Before Proposition 13, in times of fiscal shortages, California cities were able to raise property taxes, which funded everything from police and recreation to development-related services. However, this situation changed with the passage of Proposition 13 in 1978.

Proposition 13 established the era of revenue limitation in California local government. In subsequent years, the state saw a series of additional limitations to local government revenues. Proposition 4 (1979) defined the difference between a tax and a fee: a fee can be no greater than the cost of providing the service; and Proposition 218 (1996) further limited the imposition of taxes for certain classes of fees. As a result, cities were required to secure a supermajority vote in order to enact or increase taxes. Due to the thresholds needed to increase local taxes, cities have less control and very few successful options for new revenues.

The State of California took a series of actions in the 1990’s and 2000’s to improve the State’s fiscal situation, at the expense of local governments. In 2004-05, the Educational Revenue Augmentation Funds (“ERAF”) take-away of property taxes and the reduction of Vehicle License Fees further reduced local tax revenues.

In addition, on November 2, 2010, California voters approved Proposition 26, the “Stop Hidden Taxes Initiative”, which is aimed at defining “regulatory fees” as a special tax rather than a fee, thus requiring approval by two-thirds vote of local voters. These regulatory fees are typically intended to mitigate the societal and environmental impacts of a business or person’s activities. Proposition 26 contains seven categories of exceptions. The fees analyzed as part of a User Fee study typically fall under categories one through five consisting of charges for specific benefits, government service, regulatory need, for use of government property, or a fine/penalty.

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3 Comprehensive User Fee Study
Additional Policy Considerations
State regulations require that municipalities update their fee schedules to reflect the actual costs of certain public services primarily benefiting users. User Fees recover costs associated with the provision of specific services benefiting the user, thereby typically reducing the use of General Fund monies for such purposes.

In addition to collecting the direct cost of labor and materials associated with processing and administering user services, it is common for local governments to recover reasonable support costs. Support costs are those costs relating to a local government’s central service departments that are allocable to the local government’s operating departments. Central services support cost allocations were incorporated using the resulting indirect overhead percentages determined through the City’s Cost Allocation Plan. A Cost Allocation Plan identifies the central service functions of the City such as Finance, City Manager, and Human Resources and allocates their cost to the departments and funds of the City that they support. This plan was used in the User Fee study to account for the burden placed upon central services by the operating departments in order to allocate a proportionate share of central service cost through the study.

As labor effort and costs associated with the provision of services fluctuate over time, a significant element in the development of any fee schedule is that it has the flexibility to remain current. Therefore, it is recommended that the City include an inflationary factor in the resolution adopting the fee schedule to allow the City to annually increase or decrease the fees by changes in a pre-approved inflationary index, as described below. However, such inflationary increases shall not exceed the reasonable estimated cost of providing the services each year.

The City may employ many different inflationary factors. The most commonly used inflator is some form of the Consumer Price Index (CPI) as it is widely well known and accepted. A similar inflator is the implicit price deflator for GDP, which is much like the CPI except that while the CPI is based on the same “basket” of goods and services every year, the price deflators’ “basket” can change year to year. Since the primary factor for the cost of a City’s services is usually the costs of the personnel involved, tying an inflationary factor that connects more directly to the personnel costs can also be suitable if there is a clear method, or current practice of obtaining said factor.

Each City should use an inflator that they believe works the best for their specific situation and needs but cannot rely solely on the CPI increase as it is incumbent upon each agency to ensure the amount of the fees charged does not exceeds the reasonable estimated costs of providing the services. It is also recommended that the City perform this internal review annually with a comprehensive review of services and fees performed every five years, which would include adding, amending, or removing fees for programs/services.

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4 Comprehensive User Fee Study
Study Objective
As the City of Pleasant Hill seeks to efficiently manage limited resources and adequately respond to increased service demands, it needs a variety of tools. A User Fee Study provides assurance that the City has the best information and the best resources available to make sound decisions, fairly and legitimately set fees, maintain compliance with state law and local policies, and meet the needs of the City administration and its constituency. Given the limitations on raising revenue in local government, the City recognizes that a User Fee Study is a very cost-effective way to understand the total cost of services and identify potential fee deficiencies. Essentially, a User Fee is a payment for a requested service provided by a local government that primarily benefits an individual or group.

The total cost of each service included in this analysis is based on the full cost of providing City services, including direct salaries and benefits of City staff, direct departmental costs, and indirect costs from central service support. This study determines the full cost recovery fee for the City to provide each service; however, each fee is set at the City’s discretion, up to 100% of the total cost, as specified in this report.

The principal goal of the study was to help the City determine the full cost of the services that the City provides. In addition, Willdan established a series of additional objectives including:
 Developing a rational basis for setting fees
 Identifying subsidy amount, if applicable, of each fee in the model  Ensuring compliance with State law
 Developing an updatable and comprehensive list of fees  Maintaining accordance with City policies and goals
The study results will help the City better understand its true costs of providing services and may serve as a basis for making informed policy decisions regarding the most appropriate fees, if any, to collect from individuals and organizations that require individualized services from the City.

Scope of the Study
The scope of this study encompasses a review and calculation of the user fees charged by the following Pleasant Hill departments and fee groups:
 Citywide Fees
 Planning
 Building
 Code Enforcement
 Engineering
 Police
 City Clerk/City Manager
 Finance
The study involved the identification of existing and potential new fees, fee schedule restructuring, data collection and analysis, orientation and consultation, quality control, communication and presentations, and calculation of individual service costs (fees) or program cost recovery levels.

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5 Comprehensive User Fee Study
Aim of the Report
The User Fee Study focused on the cost of City services, as City staff currently provide them at existing, known, or reasonably anticipated service and staff level needs. This report provides a summary of the study results, and a general description of the approach and methods Willdan and City staff used to determine the recommended fee schedule. The report is not intended to document all of the numerous discussions throughout the process, nor is it intended to provide an influential dissertation on the qualities of the utilized tools, techniques, or alternative approaches.

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6 Comprehensive User Fee Study
Project Approach and Methodology
Conceptual Approach
The basic concept of a User Fee Study is to determine the “reasonable cost” of each service provided by the City for which it charges a user fee. The full cost of providing a service may not necessarily become the City’s fee, but it serves as the objective basis as to the maximum amount that may be collected.

The standard fee limitation established in California law for such fees is the “estimated, reasonable cost” principle. In order to maintain compliance with the letter and spirit of this standard, every component of the fee study process included a related review. The use of budget figures, time estimates, and improvement valuation clearly indicates reliance upon estimates for some data.

Fully Burdened Hourly Rates
The total cost of each service included in this analysis is primarily based on the Fully Burdened Hourly Rates (FBHRs) that were determined for City personnel directly involved in providing services. The FBHRs include not only personnel salary and benefits (see Appendix B), but also any costs that are reasonably ascribable to personnel for fee cost recovery. The cost elements that are included in the calculation of fully burdened rates are:
 Salaries & benefits of personnel involved
 Operating costs applicable to fee operations
 Departmental support, supervision, and administration overhead  Indirect City-wide overhead costs calculated through the Cost Allocation Plan An important factor in determining the fully burdened rate is in the calculation of productive hours for personnel. This calculation takes the available workable hours in a year of 1,950 and adjusts this figure to 1,650 productive or billable hours to account for calculated or anticipated hours’ employees are involved in non-billable activities such as paid vacation, sick leave, holidays, and other considerations as necessary.

Dividing the full cost, including overhead, of a position by the number of productive hours provides the FBHR.

The FBHRs are then used in conjunction with time estimates, when appropriate for how a service is provided, to calculate a fee’s cost based on the personnel and the amount of their time that is involved in providing each service.

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7 Comprehensive User Fee Study
Summary Steps of the Study
The process of the study is straightforward and simple in concept. The following list provides a summary of the study process steps:

Allowable Costs
This report identifies three types of costs that, when combined, constitute the fully burdened cost of a service (Appendix A). Costs are defined as
direct labor, including salary and benefits,
departmental overhead costs, and the City’s
central services overhead, where
departmental and central service overhead
costs constitute support costs. These cost
types are defined as follows:
 Direct Labor (Personnel Costs): The
costs related to staff salaries for
time spent directly on fee-related
services.
 Departmental Overhead: A
proportional allocation of
departmental overhead costs,
including operation costs such as
supplies and materials that are necessary for the department to function.  Central Services Overhead: These costs, as provided via the City’s Cost Allocation Plan, represent services provided by those Central Services Departments whose primary function is to support other City departments.

Data Analysis
Department Interviews
Time Estimates
Labor Costs
Cost Allocation Plan
Building Cost Layers
Direct Services
Indirect Services
Department Overhead
City-Wide Overhead
Set Fees
Define the Full Cost of
Services
Set Cost Recovery Policy

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Methodology
The three methods of analysis for calculating fees used in this report are the:

Case Study Method (Standard Unit Cost Build-Up Approach): This approach estimates the actual labor and material costs associated with providing a unit of service to a single user. This analysis is suitable when City staff time requirements do not vary dramatically for a service, or for special projects where the time and cost requirements are easy to identify at the project’s outset. Further, the method is effective in instances when a staff member from one department assists on an application, service or permit for another department on an as-needed basis. Costs are estimated based upon interviews with City staff regarding the time typically spent on tasks, a review of available records, and a time and materials analysis.

Program Cost Approach: In some instances, the underlying data is not available or varies widely, leaving a standard unit cost build-up approach impractical. In addition, market factors and policy concerns (as opposed to actual costs) tend to influence rental based fee levels more than other types of services. Willdan employed a different methodology where appropriate to fit a programs’ needs and goals. Typical programmatic approach cases are valuation-based fees, Recreation programs, and instances where a program cost is divided over the user base to obtain a per applicant cost for shared cost services.

Valuation Based Fees: This method of cost calculation is used when the valuation of the improvement can be used as a proxy for the amount of effort it would take for City staff to complete the service provided.

More specifically, this approach is commonly used for certain User Fees in the Building Division. It is generally accepted that as a project’s size and complexity scales up, the cost of the project increases, and the amount of effort needed to review and inspect also increases. Using a valuation-based fees provides for a system that can adjust as project sizes scale. Land is not included in valuation calculations.

Quality Control/Quality Assurance
All study components are interrelated, thus flawed data at any step in the process will cause the ultimate results to be inconsistent and unsound. The elements of our Quality Control process for User Fee calculations include:
 Involvement of knowledgeable City staff
 Clear instructions and guidance to City staff
 Reasonableness tests and validation
 Internal and external reviews
 Cross-checking
Reasons for cost increases/decreases over current fees
Within the fee tables in Appendix C, the differences are identified between the full costs calculated through the study and the fee levels currently in effect. The reasons for differences between the two can arise from a number of factors including:

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 Previous fee levels may have been set at levels less than full cost intentionally, based on policy decisions
 Position staffing levels, seniority, and the positions that complete fee and service activity may vary from when the previous costs were calculated
 Personnel and materials costs could have increased at levels that differed from any inflationary factors used to increase fees since the last study
 Changes in processes and procedures within a department, or the City as a whole  Changes in the demand for services in a City may have also changed the staffing or cost structure of departments over time
City Staff Contributions
As part of the study process, Willdan received tremendous support and cooperation from City staff, which contributed and reviewed a variety of components to the study, including:
 Budget and other cost data
 Staffing structures
 Fee and service structures, organization, and descriptions  Direct work hours (billable/non-billable)
 Time estimates to complete work tasks
 Review of draft results and other documentation
A User Fee Study requires significant involvement of the managers and line staff from the departments on top of their existing workloads and competing priorities. The contributions from City staff were critical to this study. We would like to express our appreciation to the City and its staff for their assistance, professionalism, positive attitudes, helpful suggestions, responsiveness, and overall cooperation.

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Pleasant Hill User Fees
Cost Recovery
The cost recovery models, by department/division fee type, are presented in detail in Appendix C. Full cost recovery is determined by summing the estimated amount of time each position (in increments of minutes or hours) spends to render a service. Time estimates for each service rendered were obtained through interviews conducted with City staff for each department/division fee included in the study. The resulting cost recovery amount represents the total cost of providing each service. The City’s current fee being charged for each service, if applicable, is provided in this section, as well, for reference.

It is important to note that the time data used to determine the amount of time each employee spends assisting in the provision of the services listed on the fee schedule is essential in identifying the total cost of providing each service and will differ from City to City depending on staffing, positions involved, experience of staff, the use of consultants, and the policies and procedures in place for each City.

Specifically, in providing services, multiple employees are often involved in various aspects of the process, spending anywhere from a few minutes to several hours on the service.

The primary goal of this study was to identify the cost of City services, to provide information to help the City make informed decisions regarding the actual fee levels and charges. The responsibility of determining the final fee levels is a complicated task. City staff must consider many issues in formulating recommendations, and the City Council must consider those same issues and more in making the final decisions.

City staff assumes the responsibility to develop specific fee level recommendations to present to the City Council. Unfortunately, there are no fixed rules to guide the City, since many of the considerations are based on the unique characteristics of the City of Pleasant Hill, and administrative and political discretion.

However, in setting the level of full cost recovery for each fee, one should consider whether the service solely benefits one end user or the general community.

Subsidization
Recalling the definition of a user fee helps guide decisions regarding subsidization. The general standard is that individuals (or groups) who receive a wholly private benefit should pay 100% of the full cost of the services. In contrast, services that are purely public benefit should be funded entirely by the general fund’s tax dollars. Unfortunately, for the decision makers, some services fall into the range between these two extremes.

Further complicating the decision, opponents of fees often assert that the activities subject to the fees provide economic, cultural, “quality of life,” or other community benefits that exceed the costs to the City, but it is important to distinguish the difference between any purported possible benefits that may be conveyed through the result of activities of the service receiver and the direct benefit being conveyed through the City providing the service to the requestor.

It is recommended the City consider such factors during its deliberations regarding appropriate fee levels.

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Of course, subsidization can be an effective public policy tool since it can be used to reduce fees to encourage certain activities (such as to ensure public safety) or allow some people to be able to afford to receive services they otherwise could not at the full cost. In addition, subsidies can be an appropriate and justifiable action, such as to allow citizens to rightfully access services, without overburdensome costs.

Despite the intent, it is important for the City and public to understand that subsidies must be covered by another revenue source, typically the General Fund’s other unrestricted funds.

Impact on Demand (Elasticity)
Economic principles of elasticity suggest that increased costs for services (higher fees) will eventually curtail the demand for the services; whereas lower fees may spark an incentive to utilize the services and encourage certain actions. Either of these conditions may be a desirable effect to the City. However, the level of the fees that would cause demand changes is unknown. The cost of service study did not attempt to evaluate the economic or behavioral impacts of higher or lower fees; nevertheless, the City should consider the potential impacts of these issues when deciding on fee levels.

Summary
City staff is recommending setting user fees at suggested fee amounts as detailed in Appendix C. City and departmental goals, City Council priorities, policy initiatives, past performance, implementation issues, and other internal and external factors should influence staff recommendations and City Council decisions. In this case, the proper identification of additional services (new or existing services) and the update to a consistent and comprehensive fee schedule were the primary objectives of this study. City staff has reviewed the full costs and identified the recommended fee levels for consideration by City Council.

The following sections provide background for each department, division, and fee group and the results of this study’s analysis of their fees. For the full list of each fee’s analysis, refer to Appendix C of this report.

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Citywide Fees
Citywide fees include appeals, administrative, photocopies/scanning, duplication of public meeting recordings and other services.

Analysis
Most of the fees listed are charged based on actual cost. There are no changes recommended for these fees and they would remain as their current fee levels as detailed in Appendix C.

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Planning
The Planning Division provides public information, development review, environmental review, code enforcement, and long-range planning services involving land use, zoning, and development standards, and ensures implementation of General Plan goals, policies, and programs. The Planning Division also administers the design review process for development projects to ensure consistency with the City's Design Guidelines and provides staff support to the Planning Commission, Architectural Review Commission, Traffic Safety Commission, General Plan Advisory Committee and the Economic Development Committee. The Planning Division processes all customer inquiries related to zoning and land use standards, processes applications for both commercial and residential development projects and commercial signage.

The Division also responds to, monitors, and addresses complaints or concerns related to code enforcement issues in the City.

Analysis
Willdan individually reviewed the services and programs associated with the Planning Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of Planning services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved in providing services to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that the current fees are under funding the cost for most services. It is recommended that the City increase cost recovery to 100% for Planning services as detailed in Appendix C. As a result, there would be:
 An increase to 52 fees;
 1 fee would decrease;
 1 fee would change to actual cost from a flat hourly rate;  1 new fee would be added;
 11 fees would remain as currently set, and;
 the average fee change would be an increase of 5% for current fees.

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Building
The Building Division provides building plan check, permit issuance, inspection, and administrative services for all building-related activity in the City to confirm compliance with applicable California Building Codes and ensure the public safety of residents and businesses in the City. The Building Division addresses residential and commercial new construction, additions, alterations, tenant improvements, general repairs, and demolition projects in the City. The Building Division coordinates its review with that of other regulatory agencies, including the fire, sanitary, water, flood control, and school districts, and other jurisdictions.

Analysis
Willdan individually reviewed the services and programs associated with the Building Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of Building services relied primarily upon a standard unit cost build-up approach (except for fees related to the Building Permit program), whereby we determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of staff and pro-rata share of departmental costs, including indirect costs for City Central Services. The analysis found that most services are currently not in line with the cost of providing them. It is recommended that the City increase cost recovery to 100% for Building services as detailed in Appendix C. As a result, there would be:
 an increase to 10 fees;
 5 new fees would be added
 25 fees would remain as currently set, and;
 the average fee change would be an increase of 25%.

In addition to the above referenced fees listed under Building, the Building Permit fees are also provided by this division. For the Building Permit fees, valuation is used as a proxy for measuring the amount of effort needed to provide services on a case by case basis. This method is an industry standard widely used by other jurisdictions to evaluate the cost of providing service. It is understood that the larger and more complex a project is, the more time and effort that is required to provide the service. Project valuation also follows that trend, and so by using a combination of either project valuation or historical revenue figures along with a multiplier or cost recovery analysis for historical and anticipated future construction trends, current cost recovery along with variability in charges due to project type and scale is determined. The cost analysis was completed utilizing Building permit activity going back to fiscal year 2010 to determine average annual usage of services and determined annual cost recovery projecting to today. The result was that the program is currently operating at 93% cost recovery. It is suggested that the fees be increased to achieve full cost recovery, or a 7.5% increase. Current and suggested fees are detailed in Appendix C.

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Code Enforcement
Code Enforcement is part of the Planning Division which provides public information, development review, environmental review, code enforcement, and long-range planning services involving land use, zoning, and development standards, and ensures implementation of General Plan goals, policies, and programs. The Division responds to, monitors, and addresses complaints or concerns related to code enforcement issues in the City.

Analysis
Willdan individually reviewed the services associated with Code Enforcement. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of the Code Enforcement services relied primarily upon a standard unit cost build-up approach for fees, excluding penalties, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most fees are currently set below the full cost of providing service. Staff is recommending full cost recovery and that the fees be adjusted as detailed in Appendix C. As a result, there would be:
 An increase to 8 fees;
 5 fees would remain as currently set, and;
 the average fee change would be an increase of 55%.

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Engineering
The Engineering Division plans, designs, and constructs the City's capital improvement projects, including traffic signals, sidewalks, street paving, and storm drains, and Engineering staff continuously researches and submits applications to secure federal, State, and local grants to help fund these projects. Engineering also manages and addresses traffic issues and operations to ensure safe circulation of pedestrians, bicyclists, and motorists; issues encroachment permits for work on public property; monitors and addresses floodplain issues and creek maintenance; manages two landscape and lighting assessment districts and the Diablo Vista Water System; and conducts plan checking and inspections for new residential and commercial subdivision developments.

Engineering also reviews and inspects residential and commercial land development in regard to construction, grading, erosion, and traffic; coordinates with local transit agencies; addresses regional transportation issues in partnership with the Contra Costa Transportation Authority; and provides public outreach on construction and clean-water program standards.

Analysis
Willdan individually reviewed the services associated with the Engineering Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of Engineering services relied primarily upon a standard unit cost build-up approach whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most services are currently below the cost of providing them. It is recommended that the City increase cost recovery to 100% for Engineering services as detailed in Appendix C. As a result, there would be:
 an increase to 31 fees;
 8 fees would decrease;
 12 fees would remain as currently set, and;
 the average fee change would be an increase of 7%.

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Police
The Pleasant Hill Police Department's mission is to maintain public safety for the City's residents, businesses, and visitors.

The Department provides service through four divisions, Administration, Operations, Support Services, and Professional Standards. The Police Department's highest priority is to lawfully protect the lives and property of the people who live in or visit Pleasant Hill while safeguarding individual rights and liberties. To accomplish this, the Department strives to develop strategies, programs, and partnerships that address crime and quality of life issues impacting the community. The Department is committed to maintaining and developing the public's trust. Staff recognizes that they are most effective when they have established strong trust within the community. The Department achieves this through a variety of means, including, but not limited to, providing the highest level of professional service, impartial and lawful resolution of problems, community-police partnerships, and community engagement.

Analysis
City staff reviewed their fees with their records and dispatch supervisors and determined that they did not need any changes to the fee structures in place. They determined that the time spent on services related to those fees is all reasonable and there is no need for any extraordinary fee adjustments. Staff is recommending and increase to services of 2.4% based on the San Francisco Consumer Price Index change from February 2023 to February 2024. The resulting increased fees are detailed in Appendix C.

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City Clerk/City Manager
The City Clerk’s Office is dedicated to providing open access to public information, disseminating and preserving public records, conducting elections in an impartial manner, and acting as a link for the transparent exchange of information between the public and the City.

The City Clerk’s Office ensures that meetings of the Council are conducted in accordance with the Brown Act, known as the Open Public Meeting Law; records the legislative actions of the City Council; and ensures the security and accessibility of the City’s official records and documents.

Analysis
The services listed under this section pertain to copies, document certification, and bingo permit. All fees are recommended to remain at their current levels except for the copy fee which would be reduced to $.10 per page to be consistent with the Citywide and Finance Department copy fees.

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Finance
The Finance Department prepares the City's budgets and Annual Comprehensive Financial Report (“ACFR”) and coordinates all City audit processes. It provides records and financials for all funds of the City, meeting the standard of the auditors, the City Council, and federal and state regulations. It also provides detailed financial analysis for City labor negotiations and maintains high accounting standards, safeguards the City's assets, and provides financial information to the public in a timely manner. The Finance Division provides support services for all City departments(including payroll, accounts payable, and accounts receivable) and business license administration and management.

Analysis
Willdan individually reviewed the services associated with the Finance Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of the Finance services relied primarily upon a standard unit cost build-up approach for fees, excluding penalties, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that current fees are not in line with the full cost of providing some services. Staff is recommending the fees be adjusted as detailed in Appendix C. As a result, there would be:
 An increase to 1 fee;
 2 fees, copies of printed records, would change to a $.10 per page rate from flat/actual cost fees;  2 fees would decrease, and;
 7 fees would remain as currently set.

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Appendix A – Total Allowable Cost to be Recovered
Below are the total allowable costs that may be recovered through User Fees; however, only a portion of the total allowable cost is recovered as staff not only works on services related to User Fees, but also works on an array of other City functions during the operational hours of the City. The amounts listed below will not reconcile to City budgets as costs that should not be included in overhead for personnel in the application of determining fully burdened hourly rates were excluded. Examples of these costs are capital, debt, monetary transfers, contract costs, and any other costs that are charged directly to the service requestor.

City of Pleasant Hill - User Fee
Overhead Rate Calculations
Department
Total Personnel
Services
Department
Operations &
Administration
Direct
Overhead
%
Indirect
Allocation
%
01: BUILDING 14,310 522,336 3% 71%
01: CITY ATTORNEY 9,628 18,955 51% 0%
01: CITY CLERK 3,828 98,015 4% 0%
01: CITY MANAGER 130,485 618,007 21% 0%
01: COMM PLANNING 53,094 636,752 8% 73%
01: COMM RELATIONS 69,055 143,229 48% 0%
01: COMPUTER SVCS 53,690 312,679 17% 0%
01: ECONOMIC DVLPMT 84,665 177,361 48% 42%
01: ENGINEERING 184,666 853,352 22% 59%
01: FINANCE 26,991 610,955 4% 0%
01: MAINTENANCE 433,653 1,255,087 35% 52%
01: POLICE 735,423 8,611,331 9% 42%

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Appendix B –Fully Burdened Hourly Rates
Below are fully burdened hourly rates of staff positions that provide for the services detailed in Appendix C. The FBHRs were used to determine the full cost of each service. They include the salary and benefit costs for each position as well as all applicable overhead amounts for each position. When a central service department position works on a fee or project in the purview of an operating department, the overhead rates of the operating department (shown in Appendix A) will be applied to that central service positions’ salary and benefit rate for full cost recovery since indirect overhead cost only applies to non-central service functions of the City. For any user fee service request that is outside the scope of the fees detailed in Appendix C, or for services for which there is no fee currently set, the City can charge up to the full cost of the FBHR for personnel involved.

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City of Pleasant Hill - User Fee
Fully Burdened Hourly Rate Calculation
Department Title
Fully Burdened
Hourly Rate
01: CITY MANAGER CM - City Manager $310.59
01: CITY MANAGER CM - ACM/PW Director $223.53
01: CITY MANAGER CM - Senior Mgmt Analyst $173.35
01: CITY MANAGER CM - Administrative Specialist $84.38
01: CITY MANAGER CM - Executive Secretary $90.95
01: CITY MANAGER CM - Asst. Secretary $78.84
01: ECONOMIC DVLPMT ED - Econ. Develop. Mgr $265.17
01: ECONOMIC DVLPMT ED - Executive Secretary $157.05
01: CITY ATTORNEY Attorney - Administrative Specialist $105.06 01: CITY CLERK Clerk - Senior Mgmt Analyst $148.72
01: FINANCE Fin - Accounting Tech II $73.31
01: FINANCE Fin - Finance Manager $158.07
01: FINANCE Fin - Payroll Specialist $83.47
01: FINANCE Fin - Administrative Analyst II $92.66
01: FINANCE Fin - Accounting Tech I $66.75
01: COMPUTER SVCS Computer - Info. Tech. Specialist $117.39 01: COMPUTER SVCS Computer - Chief Technology Officer $165.32 01: COMPUTER SVCS Computer - Info. Svc Coordinator $94.72 01: HUMAN RESOURCES HR - HR Manager $181.79
01: HUMAN RESOURCES HR - HR technician $76.79
01: HUMAN RESOURCES HR - Administrative Specialist $86.82 01: COMM PLANNING Plan - Associate Planner $176.85
01: COMM PLANNING Plan - City Code Investigator $179.86 01: COMM PLANNING Plan - Administrative Specialist $136.44 01: COMM PLANNING Plan - City Planner $292.40
01: COMM PLANNING Plan - Senior Planner $210.75
01: COMM PLANNING Plan - Assistant Planner $133.27
01: BUILDING Bldg - Building Inspector $139.19
01: BUILDING Bldg - Chief Building Official $207.24
01: BUILDING Bldg - Administrative Specialist $100.07
01: BUILDING Bldg - Permit Technician $92.72
01: POLICE Police - Captain $291.14
01: POLICE Police - Chief of Police $332.91
01: POLICE Police - Corporal $168.03
01: POLICE Police - Dispatcher I $104.84
01: POLICE Police - Dispatcher II $116.60
01: POLICE Police - Evidence CSO $121.84
01: POLICE Police - Executive Asst. to Chief $107.94
01: POLICE Police - Support Serv Supervisor $160.04
01: POLICE Police - Administrative Specialist $100.59

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City of Pleasant Hill - User Fee
Fully Burdened Hourly Rate Calculation
Department Title
Fully Burdened
Hourly Rate
01: POLICE Police - Detective $166.83
01: POLICE Police - Police Officer $145.96
01: POLICE Police - Police Officer (CRO) $160.29
01: POLICE Police - Police Officer (K-9) $151.23
01: POLICE Police - Police Sergeant $215.39
01: POLICE Police - School Resource Officer $158.63
01: POLICE Police - Community Service Officer (CSO) $74.13 01: POLICE Police - Dispatch Supervisor $138.41
01: POLICE Police - LT - Commander Support Services $269.99 01: POLICE Police - LT - Commander Operations $281.37
01: POLICE Police - Corporal - Master $201.69
01: POLICE Police - Police Officer - Master $179.35
01: POLICE Police - Police Officer - Master $182.43
01: POLICE Police - Police Officer $151.68
01: POLICE Police - Police Officer (K9 Officer) - Master $182.43 01: POLICE Police - Police Officer (Motors) - Master $169.42 01: POLICE Police - Police Sergeant - Master $237.00
01: POLICE Police - Police Sergeant (Investigations) - Master $250.77 01: POLICE Police - Police Sergeant (Prof Standards) - Master $246.18 01: POLICE Police - Info. Svc Coordinator $187.38
01: ENGINEERING Eng - Construction Inspector $169.02
01: ENGINEERING Eng - Sr. Civil Engineer $245.62
01: ENGINEERING Eng - Administrative Specialist $126.35 01: ENGINEERING Eng - Assistant Engineer $160.85
01: ENGINEERING Eng - Asst. Secretary $61.91
01: ENGINEERING Eng - City Engineer $284.53
01: MAINTENANCE Maint - Maint. Worker I $95.69
01: MAINTENANCE Maint - Maint. Worker II $140.22
01: MAINTENANCE Maint - Maintenance Superintendant $226.02 01: MAINTENANCE Maint - Maintenance Supervisor $214.04
01: MAINTENANCE Maint - Fleet Svc Coordinator $180.32
01: MAINTENANCE Maint - Building Trades Wkr II $155.21
01: MAINTENANCE Maint - Administrative Specialist $162.97 01: COMM RELATIONS Relations - Comm. Relations Specialist $164.21

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Appendix C – Cost Recovery Analysis
The following tables provide the results of the analysis, resulting full cost recovery amount, and recommended fees. For fees, services, and penalties in which the full cost, existing fee, and suggested fee is listed as “NA,” the amount or percentage was not calculable. This is most common when either the current or the suggested fee includes a variable component that is not comparable on a one-to-one basis, a full cost was not calculated (for penalties, fines, market-based fees, or items not included in the study), or when there is not a current fee amount to compare against.

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Citywide Fees
Item No. Title Current Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Fee Δ 1 Appeals PHMC 18.130
2 Appeal to City Council $441.00 NA NA $441.00 $03 Appeal/Referral to any City Board or Commission $378.00 NA NA $378.00 $0 4 Calls for Review $0.00 NA NA $0.00 $05 Appeal of staff determination to City Manager $0.00 NA NA $0.00 $0 6 Photocopies/Scanning GC § 6253
7 Paper Copies $0.10 per page NA NA $0.10 $08 Oversized Copies Actual Cost NA NA Actual Cost $09 Maps Actual Cost NA NA Actual Cost $010 Document Scanning $0.08 per page NA NA $0.08 $011 Documents saved to CD or flash drive Actual Cost
plus scanning fee, if applicable
NA NA Actual Cost $0
12 Duplication of Public Meeting Recordings13 Audiotape Actual Cost NA NA Actual Cost $014 Videotape Actual Cost NA NA Actual Cost $015 DVD/CD/Flash drive* Actual Cost of DVD/CD/Flashdrive NA NA Actual Cost of DVD/CD/Flashdrive $0 16 Notary Fee $15.00 GC $ 8211 NA NA $15.00 $017 Automation Fee Surcharge (Accela) 7% of all permit fees GC § 66014 NA NA 7% of all permit fees $018 Credit Card and Electronic Payment Processing Fee Cost incurred by the City for payment processing fees
(currently, 3% of total sales amount, with a minimum fee of $2.00 for all transactions) California Government Code section 6159
NA NA
Cost incurred by the City for payment processing fees (currently, 3% of total sales amount, with a minimum fee of $2.00 for all transactions) $0
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Planning Division
Item No. Title Current Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Notes Fee Δ 1 Use Permit PHMC 18.95
2 Minor $915.00 For Outdoor Displays (with Planning Commission Hearing) $1,857.41 0% $1,857.00 For Outdoor Displays (with Planning Commission Hearing) $942 3 Minor $548.00
For Live Entertainment -- Type B For Propane Tanks - Up to 1,000 gallons For Outdoor Displays (with Zoning Administrator Hearing) $1,503.71 0% $1,503.00
For Live Entertainment -- Type B For Propane Tanks - Up to 1,000 gallons For Outdoor Displays (with Zoning Administrator Hearing) $955
4 Minor (all other) $182.00 per hour For Outdoor Seating >12 For Reconstruction of a Legal Non-Conforming Use PHMC 18.95 $203.31 0% $203.00 For Outdoor Seating >12 For Reconstruction of a Legal Non-Conforming Use $21 5 Major $182.00 per hour $203.31 0% $203.00 $21
6 Temporary $164.00 PHMC 18.100 $476.51 0% $476.00 $3127 Adult Use $182.00 per hour PHMC 18.70 $203.31 0% $203.00 $218 Variances PHMC 18.110 9 Minor Variance (Residential Use Classifications) $1,042.00 $2,439.29 0% $2,439.00 $1,397 10 Minor Variance (non-residential use classifications) New per hour $203.31 0% $203.00 NA 11 Major $182.00 per hour $203.31 0% $203.00 $21
12 Creek Setback Exception $1,042.00 PHMC 18.50.150 $579.68 0% $579.00 -$46313 Subdivisions - Tentative Tract Maps PHMC 17.020.070 & 17.025; GC § 66451.2
14 Minor $182.00 per hour $203.31 0% $203.00 $21
15 Major $182.00 per hour $203.31 0% $203.00 $21
16 Lot Line Adjustment $182.00 per hour PHMC 17.020.070 & 17.05.050 $203.31 0% $203.00 $21 17 Rezoning $182.00 per hour PHMC 18.125 $203.31 0% $203.00 $2118 General Plan Amendment $182.00 per hour GC $ 65358 $203.31 0% $203.00 $2119 Architectural Review20 Master Sign Program & Program Amendments $182.00 per hour PHMC 18.105 $203.31 0% $203.00 $21 21 Single Family Residential $1,298.00 use hourly rate for projects with multiple residences PHMC 18.115 $2,439.29 0% $2,439.00 use hourly rate for projects with multiple residences $1,141 22 Non Single Family Residence $182.00 per hour PHMC 18.115 $203.31 0% $203.00 $2123 Preliminary Application - Single Family Residential $364.00 $935.59 0% $935.00 $571 24 Preliminary Application - Non Single Family Residence $182.00 per hour $203.31 0% $203.00 $21 25 Sign Permits PHMC 18.105
26 Temporary Sign Permit $0.00 $88.43 100% $0.00 $0
27 Sign Permit with approved Master Sign Program or other Sign Permit reviewed over the counter $182.00 $353.70 0% $353.00 $171
28 Sign Permit (no Master Sign Program or requiring a public hearing) $182.00 per hour PHMC 18.105 $203.31 0% $203.00 $21 29 Development Plans $182.00 per hour PHMC 18.90 $203.31 0% $203.00 $21 30 Planned Unit Development PHMC 18.30
31 Plan $182.00 per hour $203.31 0% $203.00 $21
32 Amendment $182.00 per hour $203.31 0% $203.00 $21
33 Zoning Permits PHMC 18.85
34 Fences/Walls $0.00 $88.43 100% $0.00 $0
35 Accessory Dwelling Unit (non-building permit only ADU's) $788.00 $1,007.06 0% $1,007.00 $219 36 Accessory Structures (if no Building Permit required) $64.00 $88.43 0% $88.00 $24 37 Change of Use $102.00 $176.85 0% $176.00 $74
26 10.1.d
Packet Pg. 151
Planning Division
Item No. Title Current Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Notes Fee Δ 38 Plan Check -- Residential $182.00 per hour after first two hours of staff time collected with building permit fees $203.31 0% $203.00 $203 per hour after first two hours of staff time $21 39 Plan Check- Commercial $365.00 collected with building permit fees $182 per hour after first two hours of staff time $406.63 0% $406.00 $203 per hour after first two hours of staff time $41 40 Zoning Information Letter (Residential) $182.00 $353.70 0% $353.00 $171 41 Zoning Information/Determination on Letter (Non-Residential) $545.00 $707.40 0% $707.00 $162 42 Zoning/Land Use Consultation or Pre- Application Review $182.00 per hour after 1 hour of staff time $203.31 0% $203.00 after 1 hour of staff time $21 43 Wireless Telecommunication Projects 6409(a) Eligible Facilities Modification $1,266.00 $1,599.12 0% $1,599.00 $333 44 Home Occupation Permits PHMC 18.20
45 Over the counter $102.00 $176.85 0% $176.00 $74
46 Public Hearing required $365.00 $1,309.42 0% $1,309.00 $944 47 Reasonable Accommodation Request PHMC 18.20
48 Over the Counter $182.00 $632.67 68% $203.00 $21
49 Public hearing required $365.00 $1,555.04 74% $406.00 $41 50 Minor Exceptions51 No public hearing $549.00 $1,150.01 0% $1,150.00 $601 52 Public hearing required $1,042.00 $2,085.59 0% $2,085.00 $1,043 53 Special Events Parades, Motion
Pictures, Entertainment, etc $182.00
per hour after 1 hour of staff time applicable as determined by the Special Event Committee $203.31 0% $203.00 $203 per hour after 1 hour of staff time applicable as determined by the Special Event Committee $21 54 Block Party $140.00 $334.05 0% $334.00 $194
55 Exempt Events $0.00 NA NA $0.00 $0
56 Tree Removal Permits $91.00 $182 per hour if more than five trees PHMC 18.50.110 $158.53 0% $158.00 $203 per hour if more than five trees $67 57 Annexations $182.00 per hour GC § 66014 $203.31 0% $203.00 $21 58 Extensions of Approved Permit59 Use Permit $323.00 PHMC 18.95 $1,044.63 0% $1,044.00 $72160 Variance $323.00 PHMC 18.110 $1,044.63 0% $1,044.00 $72161 Minor Exception $323.00 PHMC 18.111 $1,044.63 0% $1,044.00 $72162 Architectural Review $323.00 PHMC 18.115 $1,167.45 0% $1,167.00 $84463 Tentative Tract Map $658.00 PHMC 17.25.080 $1,429.54 0% $1,429.00 $77164 Planned Unit Dev. $658.00 PHMC 18.30 $1,429.54 0% $1,429.00 $77165 Development Plan $323.00 $1,075.84 0% $1,075.00 $752 66 Sign Permit - Administrative Review $91.00 NA NA $91.00 $0 67 Sign Permit - Public Hearing $91.00 $921.82 0% $921.00 $830 68 Expedited Application Process at Applicant's Request Actual cost + 10% GC § 66014; GC§66451.1 NA NA Actual cost + 10% $0 69 Environmental Review GC § 66014
70 Negative Declaration $182.00 per hour NA NA
Actual cost + 10% (10% only applies for a non deposit project) NA
71 Environmental Impact Report
Actual cost + 10% (10% only applies for a non deposit project) NA NA
Actual cost + 10% (10% only applies for a non deposit project) $0
72 Consultant Services
Actual cost + 10% (10% only applies for a non deposit project) NA NA
Actual cost + 10% (10% only applies for a non deposit project) $0
73 Fish & Wildlife Fees Pub. Res.§21089
27 10.1.d
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Planning Division
Item No. Title Current Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Notes Fee Δ 74 EIR
Per California Fish
and Wildlife Fees CEQA Environmental Document Filing Fees NA NA
Per California Fish and Wildlife Fees CEQA Environmental Document Filing Fees $0
75 Negative or Mitigated Negative Declaration
Per California Fish
and Wildlife Fees CEQA Environmental Document Filing Fees NA NA
Per California Fish and Wildlife Fees CEQA Environmental Document Filing Fees $0
76 Categorical Exemption Filing $50.00 $176.85 0% $176.00 $126 77 Cannabis Retailer Business Permit $1,688.00 NA NA $1,688.00 $0 78 Inclusionary Housing $271,350.00 Per affordable housing unit not constructed Note: 18.20.060 (G)2.d. fee adjusted (up to 3 years in a row) by City Manager based on the percentage change in building Valuation Data published by International Code Council (not CPI).

PHMC 18.20.060(G) NA NA $271,350.00
Note: 18.20.060 (G)2.d. fee adjusted (up to 3 years in a row) by City Manager based on the percentage change in building Valuation Data published by International Code Council (not CPI). $0
79 Shopping Cart Plan Review $182.00 per hour PHMC 7.35.060(D) $203.31 0% $203.00 $21 28 10.1.d
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Building
Item No. Title
Current Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Fee Δ 1 Building Permit Submittal Deposit (Non- Refundable) 50% of Permit Fee 2nd 50% is due at time of Permit Issuance
NA NA
50% of Permit Fee $0.00
2 Building Plan Check Fee 80% of Building Permit Fee GC § 66014 NA NA 80% of Building Permit Fee $0.00 3 Pre-plan review for projects valued over $1,000,000 $135.00 per hour $196.33 0% $196.00 $61.00 4 Electrical Permits 16% of Building Permit Fee GC § 66014 PHMC 14.20.020 H&S 17951 16% NA 16% of Building Permit Fee $0.00 5 Temporary power service $83.00 $185.55 0% $185.00 $102.006 Minimum electrical permit (upgrade to existing system) $83.00 $185.55 0% $185.00 $102.00 7 Mechanical Permits 12% of Building Permit Fee GC § 66014 PHMC 14.10.020 H&S 17951 12% NA 12% of Building Permit Fee $0.00 8 Minimum mechanical permit (upgrade to existing system) $83.00 $150.75 0% $150.00 $67.00 9 Plumbing Permits 14% of Building Permit Fee GC § 66014 PHMC 14.25.020 H&S 17951 14% NA 14% of Building Permit Fee $0.00 10 Minimum plumbing permit (upgrade to existing system) $83.00 $150.75 0% $150.00 $67.00 11 Re-Roofs GC § 66014
12 Residential $115.00 $150.75 0% $150.00 $35.0013 Commercial (based upon project value) see building permit fee NA NA see building permit fee $0.00 14 Photovoltaic System Solar Panels15 Residential (SolarAPP) $263.00 NA NA $263.00 $0.0016 Up to 15KW $391.00 NA NA $391.00 $0.0017 Per KW above 15KW $15.00 NA NA $15.00 $0.00 29 10.1.d
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Building
Item No. Title
Current Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Fee Δ 18 Commercial 19 Up to 50KW $1,000.00 NA NA $1,000.00 $0.0020 Per KW from 51 to 250 $7.00 NA NA $7.00 $0.0021 Per KW Above 250 $5.00 NA NA $5.00 $0.0022 Title 24 Energy Inspections GC § 66014 CFR Title 24 23 Underfloor Insulation $76.00 $144.59 0% $144.00 $68.0024 Wall and/or Attic Insultation $76.00 $144.59 0% $144.00 $68.0025 Plan Check for Title 24 Requirements $137.00 per hour $196.39 0% $196.00 $59.0026 Strong Motion Instrumentation Tax (SMI)(State of CA fee forwarded quarterly) PRC§ 2705 27 Residential28 1st $3,850 in valuation $0.50 minimum NA NA $0.50 $0.0029 Every $1,000 in valuation or portion thereof $0.13 NA NA $0.13 $0.00 30 Commercial31 1st $1,786 in valuation $0.50 minimum NA NA $0.50 $0.0032 Every $1,000 in valuation or portion thereof $0.28 NA NA $0.28 $0.00 33 Building Standards Administration Special Revolving Fund (Green Building Fee) SB 1473 34 $1-$25,000 $1.00 NA NA $1.00 $0.0035 $25,001-$50,000 $2.00 NA NA $2.00 $0.0036 $50,001-$75,000 $3.00 NA NA $3.00 $0.0037 $75,001-$100,000 $4.00 NA NA $4.00 $0.0038 Every $25,000 or fraction thereof above $100,000 Add $1 NA NA Add $1 $0.00 39 Building Re-inspections $137.00 per hour GC § 66014; CBC § 108.8 $196.39 0% $196.00 $59.00 40 Reinstatement of Expired Permit 50% of original permit fee GC § 66014; CBC § 106.4.4 NA NA 50% of original permit fee $0.00 45 Other Hourly rate for city personnel PHMC14.45.090 NA NA Hourly rate for city personnel $0.00 30 10.1.d
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Building
Item No. Title
Current Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Fee Δ 46 General Plan Update Fee
.0023 of Construction Value
GC § 66014 $0.0029 20% $0.0023 $0.00
47 Consultant Services Actual Cost + 10% NA NA Actual Cost + 10% $0.00 48 Creating a New Address or Suite New $350.11 0% $350.00 NA49 Cert of Occupancy (No Change of Occupancy) New $250.04 0% $250.00 NA 50 Reinstate Expired Permit (2 to3 Inspections) New NA NA 25% NA 51 Building Department Fee New Per Hour $134.80 1% $134.00 NA52 Investigation Fee (Work without Permit) New 2 Hr Min $278.39 0% $278.00 NA 31 10.1.d
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Minimum
Value Maximum Value
Current Base
Rate
Suggested Base
Rate
Current
Plus $$
Suggested
Plus $$ For every
0 500 83.00 89.00 0.00 0.00 0.00
501 2,000 83.00 89.00 4.00 4.00 100.00
2,001 25,000 127.00 136.00 17.00 18.00 1,000.00
25,001 50,000 659.00 708.00 12.00 12.00 1,000.00
50,001 100,000 1,099.00 1,181.00 9.00 9.00 1,000.00
100,001 500,000 1,674.00 1,800.00 4.00 4.00 1,000.00
500,001 1,000,000 5,433.00 5,843.00 6.00 6.00 1,000.00
1,000,001 and up 9,454.00 10,167.00 5.00 5.00 1,000.00
Percent Change = 7.5%
Cost Recovery Level = 100%
Building Permit Fee
Current (All New Construction)
32 10.1.d
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Code Enforcement
Item No. Title Current Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Notes Fee Δ 1 Public Nuisance Abatement Actual Costs/ Expenses of Abatement including but not limited to the following: PHMC 7.05, 7.10, 7.30 Actual Costs/ Expenses of Abatement including but not limited to the following:
2 Notice to Abate $115.00 $179.86 0% $179.00 $643 Re-inspection $115.00 per inspection $179.86 0% $179.00 $644 Administrative Hearing Deposit in amount of fine *Note: Section 1.35.070 of the PHMC requires a deposit of the fine amount. NA NA Deposit in amount of fine *Note: Section 1.35.070 of the PHMC requires a deposit of the fine amount. $0 5 Preparation of Abatement Warrant $462.00 $719.42 0% $716.00 $2546 Abatement Actual cost + 30% NA NA Actual cost + 30% $0 7 Cost of imposing lien $100.00 Plus County charge (if any) $179.86 0% $179.00 Plus County charge (if any) $798 Additional staff administrative time not covered above $115.00 hour plus actual cost for Code Enforcement $100/hr plus actual costs for Finance employees $179.86 0% $179.00 plus actual cost for Code Enforcement plus actual costs for Finance employees $64 9 Non Nuisance Abatement Re-inspection $115.00 per inspection $179.86 0% $179.00 $64 10 Vehicle Abatement PHMC 7.15
11 Actual administrative abatement costs and expenses including but not limited to:
$115.00 hour plus actual costs $179.86 0% $179.00 plus actual costs $64 12 1st inspection No charge NA NA No charge $013 2nd inspection $115.00 $179.86 0% $179.00 $6414 Cost of Removal Actual cost + 30% NA NA Actual cost + 30% $0 15 Confiscated Signs $53.00 per sign PHMC 18.60.120 NA NA $53.00 $0 33 10.1.d
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Engineering Services
Item No. Title
Current
Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Notes Fee Δ 1 Encroachment Permit Processing Fee
PHMC 11.05.050 & PW Standards (Res. 87-00)
2 Residential3 Sidewalk Repair by homeowner $0.00 $164.94 100% $0.00 $0 4 Curb and gutter repair by homeowner $144.00 fee
Plus $144 per hour inspection (typically 1 hour 2 hours) $160.85 1% $160.00 Plus $160 per hour inspection (typically 1 hour 2 hours) $16 5 Curb drain installation $144.00 fee
Plus $144 per hour inspection (typically 1/2 hour)
$160.85 1% $160.00 Plus $160 per hour inspection (typically 1/2 hour) $16 6 Driveway installation $144.00 fee
Plus $144 per hour inspection (typically 1 hour 3 hours) $160.85 1% $160.00 Plus $160 per hour inspection (typically 1 hour 3 hours) $16 7 Fence in right-of-way (revocable) $144.00 fee
Plus $144 per hour inspection (typically 1 hour)
$160.85 1% $160.00 Plus $160 per hour inspection (typically 1 hour) $16 8 Container in right-of-way (temporary) $144.00 fee
Plus $144 per hour inspection (typically 1/2 hour)
$160.85 1% $160.00 Plus $160 per hour inspection (typically 1/2 hour) $16 9 Sewer lateral repair $144.00 fee
Plus $144 per hour inspection (typically 2 hours 1/2 hour) $321.70 0% $321.00 Plus $160 per hour inspection (typically 2 hours 1/2 hour) $177 10 Swimming pools (right-of-way inspection) $144.00 fee Plus $144 per hour inspection (typically 2 hours)
$321.70 0% $321.00 Plus $160 per hour inspection (typically 2 hours) $177 11 Commercial / Utilities12 Water District repair single service or hydrant $144.00 fee Plus $144 per hour inspection $169.02 0% $169.00 Plus $169 per hour inspection $25 13 Sewer District $144.00 fee Plus $144 per hour inspection $169.02 0% $169.00 Plus $169 per hour inspection $2514 Banner $144.00 fee $169.02 5% $160.00 $1615 Sidewalk repair $144.00 fee Plus $144 per hour inspection $169.02 0% $169.00 Plus $169 per hour inspection $2516 News Racks $144.00 fee maximum 3 hrs PHMC 7.40.040 $169.02 0% $169.00 maximum 3 hrs $2517 Others18 State Road Closure Fee $144.00 fee Plus $144 per hour inspection $169.02 0% $169.00 Plus $169 per hour inspection $2519 Contractor working for City $0.00 NA NA $0.00 $0 20 Encroachment Permit Extension $144.00 PHMC 15.10.080 $169.02 0% $169.00 $2521 Subdivisions PHMC 17 & PW Standards (Res. 87-00)
22 Final/Parcel Map Review $182.00 per hour PHMC 17.20.070 & 17.30.060 $245.62 0% $245.00 $63 34 10.1.d
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Engineering Services
Item No. Title
Current
Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Notes Fee Δ 23 GIS Basemap Revision Fee $133.00 per parcel Contra Costa County Reso 2007/12 $245.62 0% $245.00 $112 24 Certificate of Compliance $182.00 per hour PHMC 17.70.040 $530.16 0% $530.00 $34825 Subdivision Agreement Extension $333.00 PHMC 17.20.070 $795.24 0% $795.00 $46226 Improvement Plans (Subdivisions, Redevelopment & Building Permits) PHMC 17.35.050 & 17.20.070 & PW Standards (Res. 87-00)
27 Plan Review & Amendments $182.00 per hour $245.62 0% $245.00 $6328 Inspection $144.00 per hour $169.02 0% $169.00 $2529 Inspection - overtime $217.00 per hour $169.02 0% $169.00 -$4830 Grading, Site Development, and Drainage Permit PHMC 15.10.080 & PW Standards (Res. 87-00)
31 Plan Review & Amendments $182.00 per hour $245.62 0% $245.00 $6332 3rd Party Peer Review Actual Cost + 10% NA NA Actual Cost + 10% $0 33 Inspection $144.00 per hour $169.02 0% $169.00 $2534 Inspection (overtime) $217.00 per hour $169.02 0% $169.00 -$4835 Inspection (3rd Party Peer Review) of Problem Areas) Actual Cost + 10% NA NA Actual Cost + 10% $0 36 Grading Permit Extension $144.00 PHMC 15.10.080 $169.02 0% $169.00 $2537 Floodplain Development Permit PHMC 15.15.12038 Plan Review & Amendments $182.00 per hour typically 1 hr $160.85 1% $160.00 typically 1 hr -$2239 Inspection $144.00 per hour typically 1/2 hr $160.85 1% $160.00 typically 1/2 hr $1640 Others41 Traffic Mitigation Fee PHMC 5.55.05042 Single-family residential** $3,879.00 per unit NA NA $3,879.00 $043 Multi-family residential** $3,110.00 per sf NA NA $3,110.00 $044 Commercial** $1,030.00 per sf NA NA $1,030.00 $045 Office** $8,527.00 per sf NA NA $8,527.00 $046 Industrial** $3,145.00 per sf NA NA $3,145.00 $047 **Note: For Other uses, Traffic Mitigation Fee is $325 per-trip as estimated by Engineering Dept. See Municipal Code Section 5.554849 Engineering review Planning and Building Permits $182.00 per hour $245.62 0% $245.00 $6350 Grading/ Improvement Permit (Non Dev.) $374.00 $245.62 0% $245.00 -$12951 Abandonments / Sale of Excess Property $182.00 per hour Street & Highway Code§ 8356 $245.62 0% $245.00 Street & Highway Code§ 8356 $6352 Easement Dedication $182.00 per hour $245.62 0% $245.00 $63 Per Municipal Code 5.55.050, annual adjustment of the Traffic Mitigation Fee will be based on construction cost index. The fee shall be automatically increased annually, beginning January 1, based on the Engineering News Record 20-city construction cost index listed in the prior October 1st issue, as published by McGraw-Hill Publishing Company. (Ord. 779 $ 1, 2003; 1991 code $ 30-1.5). 35 10.1.d
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Engineering Services
Item No. Title
Current
Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Notes Fee Δ 53 Survey, if authorized Actual Cost + 10% NA NA Actual Cost + 10% $0 54 Letter of Map Revision Amendment $182.00 per hour $245.62 0% $245.00 $6355 Segregation of Assessments Actual Cost + $182 per hour $245.62 NA Acutal Cost + $245 per hour $6356 Real Estate Disclosure Letter $165.00 $245.62 0% $245.00 $8057 Consultant Services Actual Cost + 10% NA NA Actual Cost + 10% $0 58 Postage Actual Cost NA NA Actual Cost $059 Stormwater Facilities Inspection $182.00 per hour PHMC 15.05.080 (B) $169.02 0% $169.00 -$1360 Stormwater Quality & Erosion Control Inspection $144.00 per hour min. 1/2 hour per day $245.62 0% $245.00 min. 1/2 hour per day $10161 Administrative Services $144.00 per hour $126.35 0% $126.00 -$1862 Other Permits63 Transportation* (House moving or oversize load) $20.00 Vehicle Code § 35795(b) $84.51 81% $16.00 -$4 64 Annual or Repetitive Permit $154.00 Vehicle Code § 35795(b) $169.02 47% $90.00 -$64 Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred 36 10.1.d
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Police Services
Item No. Title
Current
Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Fee Δ 1 Bicycle Licenses PHMC 10.30.010
2 Original License $3 or current DOJ fee NA NA $3 or current DOJ fee $0 3 Transfer of Ownership $1 or current DOJ fee NA NA $1 or current DOJ fee $0 4 Alarm Permits PHMC 9.20.110
5 User Permit Fee $81.00 NA NA $82.00 $16 User Permit Renewal Fee $41.00 NA NA $41.00 $07 False Alarm Response Fee $161.00 NA NA $164.00 $38 Concealed Weapons Permits Penal Code § 26190 9 Application $190.00 plus DOJ fee NA NA $194.00 $410 Fingerprints See Fingerprints NA NA See Fingerprints $0 11 Renewal $46.00 plus DOJ fee NA NA $46.00 $012 Fingerprints PHMC 2.50.040 13 Resident $38.00 plus DOJ fee if applicable NA NA $38.00 $0 14 Non-resident $55.00 plus DOJ fee if applicable NA NA $56.00 $115 DUI Cost Recovery Govt. Code§ 53156 16 Accident $519.00 NA NA $531.00 $1217 Vehicle Impound Release $174.00 Vehicle Code §22850.5 NA NA $178.00 $4 18 Massage Permit19 Massage establishment permit application fee $300.00 Ord. 885 § 1, 2015 Resolution 7-15 NA NA $307.00 $7 20 Massage establishment permit renewal fee $134.00 Ord. 885 § 1, 2015 Resolution 7-15 NA NA $137.00 $3 21 Fingerprints See Fingerprints NA NA See Fingerprints $0 22 Taxi Cab Permits23 Carrier permit PHMC 6.10.21024 Application $432.00 NA NA $442.00 $1025 Renewal (annual on anniversary date) $174.00 for first taxi/$56 for each additional taxi NA NA $178.00 $4 37 10.1.d
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Police Services
Item No. Title
Current
Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Fee Δ 26 Late payment penalty
20% of fee per month up to 100%
NA NA
20% of fee per month up to 100%
$0
27 Driver Permit PHMC 6.10.21028 Application $46.00 NA NA $47.00 $129 Renewal (annual on anniversary date) $38.00 NA NA $38.00 $0 30 Late payment penalty for renewals
20% of fee per month up to 100%
NA NA
20% of fee per month up to 100%
$0
31 Call box stand or open stand application $870.00 NA NA $890.00 $20 32 Application to City Council for rate change $432.00 NA NA $442.00 $10 33 Towing Services Permits PHMC 6.35.040
34 Owner/operator application
processing $463.00 NA NA $474.00 $11
35 Visa Letters PHMC 6.35.040
36 Resident $38.00 NA NA $38.00 $037 Non-resident $55.00 NA NA $56.00 $138 Weapons Dealers Penal Code § 26850 39 Application* $120.00 NA NA $120.00 $040 Fingerprints See Fingerprints NA NA See Fingerprints $0 41 Renewal (annual) $53.00 NA NA $54.00 $142 Tobacco Retailer's License $95.00 hour $640 max PHMC 9.45.270 NA NA $97.00 $2 38 10.1.d
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City Clerk/City Manager
Item No. Title
Current
Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Fee Δ 1 Annual Subscriptions (City Council, Redevelopment Agency, Planning Commission, Architectural Review Commission) GC § 6253
2 Copies of Municipal, Code or Municipal, Code Supplements Actual Cost NA NA Actual Cost $03 Minute Orders4 First Page $3.00 NA NA $.10/page NA5 Each additional page $2.00 NA NA $.10/page NA6 Document Certification $0.41 per page NA NA $0.41 $07 Permits8 Bingo Actual Cost PHMC 6.40.040 NA NA Actual Cost $0 39 10.1.d
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Finance
Item No. Title
Current
Fee/Charge Unit Notes Legal Authority Full Cost Subsidy % Suggested Fee Fee Δ 1 Accounting Services2 Payroll Services 2% of gross payroll NA NA 2% of gross payroll $0 3 Service Charge on Refunds of Business License $37.00 PHMC 5.05.220 $37.32 1% $37.00 $0 5 Copies of Business License List6 Comprehensive In-City List $53.00 $36.66 2% $36.00 -$177 New Businesses Last 1-12Months $13.00 $14.66 5% $14.00 $18 Copies of Printed Records9 Annual Budget- Line Item Detail $53.00 NA NA $.10/page NA10 Annual Financial Report Actual Costs NA NA $.10/page NA11 Permits12 Controlled Sales Permit $302.00 PHMC 6.05.040 NA NA $302.00 $013 Peddlers Permit $102.00 PHMC 6.15.060 $97.02 0% $97.00 -$515 Finance Charge on Delinquent Invoice* 1% per month NA NA 1% per month $0 16 Returned Check Charges Civil Code§ 1719
17 1st Occurrence $25.00 NA NA $25.00 $018 Each additional occurrence* $35.00 NA NA $35.00 $019 Community Room - use of this room is limited to non-profit groups and government agencies only.

Civil Code§ 1719
20 Refundable security deposit $170.00 NA NA $170.00 $0 40 10.1.d
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10.1.d
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CITY OF PLEASANT HILL
NOTICE
OF

PUBLIC HEARING

CITY COUNCIL

ANNUAL UPDATE OF MASTER FEE SCHEDULE

CITYWIDE, CITY OF PLEASANT HILL
NOTICE IS HEREBY GIVEN by the City of Pleasant Hill (City) that the City Council will conduct a public hearing to consider approving an increase and other revisions and clarifications for City service fees set forth in the City’s Fiscal Year 2024-2025 Master Fee Schedule. On May 20, 2003 City Council Resolution #51-03 was adopted to adjust the City’s Master Fee Schedule and to allow fees to increase annually by the Consumer Price Index (January/February two-month value). For Fiscal Year 2024-2025 service fees, the City engaged the services of a consultant to review the City’s service fees to determine the appropriate levels in order to cover the City’s costs for providing the services; the consultant’s recommendations have been incorporated into the proposed Master Fee Schedule. By law, user fees may not exceed the reasonable cost of service for which they are collected.

THE PUBLIC HEARING will be held by the City Council with a start time of 7:00 P.M. on June 17, 2024 in the City Council Chambers, 100 Gregory Lane, Pleasant Hill in accordance with the Ralph M. Brown Act. Interested persons will be heard at this time.

Information on how to participate in the meeting will be included on the meeting agenda, available on the City’s website at least 72 hours in advance of the meeting at www.pleasanthillca.org/agendas. You can subscribe to receive notice of City Council agendas at www.pleasanthillca.org/NotifyMe.

NOTICE IS ALSO GIVEN pursuant to Government Code Section 65009(b) that, if this matter is subsequently challenged in Court by you or others, you may be limited to raising only those issues you or someone else has raised at the Public Hearing described in this notice or in written correspondence delivered to the City of Pleasant Hill at, or prior to, the Public Hearing.

For information on this matter, call Erick Cheung, Finance Manager at 925-671-5231.

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CITY COUNCIL STAFF REPORT
Meeting Date: June 17, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 APPROVING THE CITY OF PLEASANT HILL BIENNIAL BUDGET FOR FISCAL YEARS 2024-2025 AND 2025-2026

SYNOPSIS
Staff prepared the Fiscal Year 2024/2025 through 2025/2026 (FY 24/25 & FY 25/26) Proposed Biennial Budget, attached. At its June 5, 2024 meeting, the Budget Committee reviewed the proposed biennial budget and recommended City Council approval. As recommended, staff is seeking City Council’s adoption of the Proposed Biennial Budget for FY 24/25 – FY 25/26..

DISCUSSION
Background
The City Council adopts a budget that matches the services desired by the community with the financial resources required to provide those services. The Budget Committee and the City Council reviewed the Long Term Financial Plan for Fiscal Years 2024/2025 through 2025/2029 last month, which provided a preliminary view of the Proposed Biennial Budget. On June 5, 2024, the Budget Committee held a public meeting to review and discuss the Proposed Biennial Budget for FY 24/25 – FY 25/26 and approved forwarding it to the full City Council with a recommendation to adopt.

FISCAL IMPACT
The Proposed Biennial Budget for FY 24/25 – FY 25/26 is attached for the City Council’s review and comments. The proposed budget assumes maintaining services and programs at current levels. The budget incorporates revenues and expenditures assumptions consistent with the Long Term Financial Plan FY 24/25 through FY 28/29 that was presented to the City Council earlier this month. Overall, the City is expecting General Fund revenues to total $31.4 million in FY 24/25 and increase to $32.1 million in FY 25/26. General Fund expenditures are slightly higher than revenues, totaling $33.7 million in FY 24/25 and $35.2 million in FY 25/26. The proposed budget is projecting that the General Fund Balance will be $11.3 million in FY 24/25 and $8.2 million in FY 25/26. The table below provides a summary of the General Fund:

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GENERAL FUND BALANCE
($ in thousands)
FY 23/24
Projected
Results
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast
FUND BALANCE, BEGINNING $13,786 $13,677 $11,295 $8,196 $4,735 $972 REVENUES $30,405 $31,352 $32,054 $33,070 $34,124 $35,215 EXPENDITURES (not including pension
unfunded liability) $26,642 $29,143 $30,213 $31,249 $32,324 $33,439 TOTAL SURPLUS $3,763 $2,209 $1,841 $1,821 $1,800 $1,776

EXPENDITURES - PENSION UNFUNDED
LIABILITY $3,872 $4,591 $4,940 $5,282 $5,563 $6,137
TOTAL (DEFICIT) ($109) ($2,382) ($3,099) ($3,461) ($3,763) ($4,361) FUND BALANCE, ENDING $13,677 $11,295 $8,196 $4,735 $972 ($3,389) The City’s main revenue sources are sales tax and property tax, which account for approximately $19 million or 64 percent of the City’s General Fund. The revenue projections are based on recent projections provided by the City’s consultant, HdL Companies, which provided the Budget Committee with a presentation on their methodology to estimate sales tax revenues.

Most other major revenues are projected to grow at a rate of 3 percent.

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The City’s main expenditure is salaries and benefits, which are $19.3 million in FY 24/25 and $21.0 million in FY 25/26, and represent approximately 62 percent of the City’s General Fund.

The salary costs are projected to grow from 3.25 percent to 3.5 percent, based on the agreed Memoranda of Understanding, but other personnel costs, such as medical and pension benefits, are projected to grow faster. The City’s pension costs continue to rise as the CalPERS unfunded actuarial liability payment will increase from $3.9 million in FY 23/24 to $4.6 million in FY 24/25 and $4.9 million in FY 25/26. Overall, most non-personnel expenditures are projected to increase year over year by approximately 3 percent.

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The preliminary budget shows that without making additional cost reductions or revenue enhancements, the City will have deficits in FY 24/25 and FY 25/26. The previous biennial budget had deficits between $1.2 million to $1.3 million, which were mainly offset by staff vacancies attributable to retirements and the challenges in hiring public safety personnel, higher sales tax revenues, and the use of one-time federal grant funding. The challenge has been and continues to be the increasing CalPERS unfunded liability payment - a cost over which the City Council has no control - that will grow to over $6.0 million by FY 28/29 based on the pension fund’s current projections.

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The Budget Committee and City Council have taken steps to enhance revenues and mitigate some of the future costs, but some will require additional steps:
a. Establish a Section 115 Trust and funding policy using $1 million of General Fund reserves in May 2022. During this fiscal year, the City Council approved an additional contribution beyond the amount prescribed by the policy by transferring $300 thousand into the trust (the policy would have required contributing only an additional $57 thousand). b. The Master Fee Schedule to include full cost recovery has been approved by the Budget Committee and will go to the City Council on June 17. Those revenues are assumed in the proposed budget.
c. MOUs for the next couple of years with all bargaining groups, which provide labor stability.
d. This budget still assumes frozen positions throughout the City, which provides savings of $0.9 million.
e. Proposed Assessment rate increases for District 20 and District 22, which, assuming passage by assessment district voters, will provide cost recovery.

In conclusion, consistent with the City Manager’s message, the FY 24/25 - FY 25/26 Biennial Budget maintains current service levels, attempts to mitigate the impact of rising costs, and makes targeted investments responsive to community priorities and Council goals. The City continues to provide the excellent services and programs this budget supports. The City will continue to manage costs responsibly and within the resources available, but the task will become more challenging as some of those costs that are beyond the control of staff and the City Council continue to rise.

Additional information is included in the attached Proposed Biennial Budget for FY 24/25 – FY 25/26.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution approving the Proposed Biennial Budget for FY 24/25 - FY 25/26, as recommended by the Budget Committee.

ALTERNATIVES TO RECOMMENDED ACTION
Do not adopt the proposed resolution approving the Proposed Biennial Budget for FY 24/25 - FY 25/26, and provide direction to staff.

ATTACHMENT(S):

Proposed Resolution - Biennial Budget

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Proposed Biennial Budget FY 2024/2025 – FY 2025/2026
Prepared by: Erick Cheung, Finance Manager
Approved by: Ethan Bindernagel, City Manager

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RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL APPROVING THE FISCAL YEAR 2024/2025 THROUGH 2025/2026 BIENNIAL BUDGET WHEREAS, the City Council held a public meeting on June 17, 2024, at which all members of the public were afforded an opportunity to comment on the proposed two-year budget for Fiscal Year (FY) 2024/2025, that runs July 1, 2024 through June 30, 2025, and FY 25/26, that runs July 1, 2025 through June 30, 2026; and
WHEREAS, the City Council reviewed the proposed budget for FY 24/25 and FY 25/26 and desires to adopt said budget;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:

1. The budget, which is on file in the office of the Finance Manager and incorporated herein by reference, is hereby adopted by the City Council.

2. The City Manager is authorized to act on behalf of the City and to make expenditures and incur liabilities against all funds.

3. The budget appropriates $100,000 each fiscal year to City Manager’s Discretionary Funds, which the City Manager may expend on any operational purpose or transfer to another department or division, in increments of up to $25,000, without City Council approval.

4. The City Manager or his designee is authorized to make appropriation transfers between expenditure accounts within a department and between funds, provided that total appropriations, as set forth by this resolution, are unaffected.

5. The Council’s authorization of contracts shall automatically constitute an appropriation of the necessary amount.

6. Appropriations are approved for the FY 24/25 and FY 25/26 Budgets.

7. Appropriations for operations that are unspent at the end of the first year of a two-year budget may be carried over into the second fiscal year with the approval of the City Manager.

8. City Council must approve any increase in the total number of full time equivalent permanent City positions.
[Signatures on Following Page]

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ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 17th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE P. CONNER, City Clerk

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BIENNIAL BUDGET
FISCAL YEARS 2024/2025 – 2025/2026

CITY OF PLEASANT HILL, CALIFORNIA

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 ii

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 iii
June 17, 2024
Honorable Mayor and City Councilmembers:

I submit to you and the residents of Pleasant Hill the Fiscal Years 2024/2025 – 2025/2026 (FY 24/25 – FY 25/26) Biennial Budget. The City has remained financially stable through the pandemic and the General Fund has grown during that period of time partly due to improved sales tax revenue and salary savings from vacant positions with retirements of long tenured staff. While the City stayed financially stable during the pandemic, a couple of challenges continue. One key revenue source (Transient Occupancy Tax) has still not recovered to pre-pandemic levels, and the rising costs of unfunded pension continue to outpace revenue growth. The Biennial Budget reflects a balance of managing costs within staff control, anticipating moderate revenue increases, maintaining current service levels, and continued efforts to meet the community’s needs and City Council’s goals. The City continues with budget balancing measures as costs rise faster than our moderate revenue growth. The budget does not anticipate an economic downturn even with higher inflation and the current state of global affairs, as the economy overall continues to grow. Assuming this trend were to change with local impacts, the City may require additional measures to be taken in the future to address those issues.

Budget Adoption Process
The City operates on a two-year (biennial) budget. Through the budget, the Council authorizes City staff to collect revenues and make expenditures. The City’s budget adoption process has the following main steps:
■ The City Council assesses community priorities and adopts goals; ■ City staff forecasts the revenues expected and expenditures anticipated over the next two years; ■ City staff creates a proposed budget based on Council’s priorities and presents the budget to the Budget Committee; and
■ The Council gathers public input, deliberates, amends, and adopts the budget prior to July 1.

City Council Goals
The Council revisits and updates its goals every two years in association with the budget process. The Council held its most recent goal setting community workshop in March 2024. The following goals were adopted:
■ A City that is safe;
■ A City that is financially sound;
■ A City that is attractive, well-planned, and well-maintained; ■ A City that provides a high quality of life and a small-town atmosphere for its residents; and
■ A City that provides efficient and effective public services.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 iv
Financial Environment
City staff analyzed the City’s financial environment and forecasted expected revenues and expenditures for the next five years – two budget years, plus three years beyond.

The City has maintained a balanced budget over the last couple of fiscal years, and the General Fund Balance (not including Measure K) has grown from $10.95 million in FY 20/21 to nearly $13.8 million in FY 22/23 through economic improvement, from $8.3 million in federal funding through the American Rescue Plan Act (ARPA) to assist with financial recovery due to the pandemic, to over a $1.0 million from salary savings due to vacancies attributable both to retirements of long-tenured staff and a challenging period for public safety recruitments. The City Council also used this opportunity to approve a pension trust in May 2022, by contributing $1.0 million of the General Fund reserve to assist with future pension liabilities and establishing a Pension Rate Stabilization Funding Policy to provide additional funds when revenue exceeds expense. In February 2024, due to economic improvement, the City Council approved an additional $300 thousand contribution into the pension trust.

Even with these positive steps, the unfunded pension liability continues to increase at a much faster pace than the assumed revenue growth and interest earned on the pension trust, which is still in its infancy. The unfunded pension expense for FY 23/24 is $3.87 million and is estimated to increase to $6.14 million by FY 28/29.

The City’s main revenue source is sales tax revenue, which comprises approximately 34% to 35% of General Fund revenue and has experienced historic growth in the last few fiscal years. The estimate for FY 23/24 sales tax revenue is currently $10.5 million. This figure isless than the previous two fiscal years, which was slightly over or near $11.0 million, though this leveling of sales tax revenue was expected. During the pandemic, consumers were purchasing more goods online, including new vehicles, at higher levels – facts attributable to COVID-19 and global supply chain shortages. Further, the City lost a couple of large brick and mortar retailers recently, though the property owner is actively seeking new tenants. Looking ahead, though, sales tax revenue is projected to grow between 2.5% to

3.0% annually, as these vacant spaces will eventually be filled and consumers will continue to purchase goods.

Property tax revenue is historically a stable revenue source and has grown an average of 6% annually given rising home values and inflation (Proposition 218 caps inflation growth at 2%). This is the City’s second highest revenue source and constitutes approximately 28% to 30% of the General Fund.

Property tax is expected to grow between 3.5% to 4.5% annually with the sale of homes and higher inflation. This is less than the previous average, as higher interest rates and stabilized home values encourage fewer home sales. Also, the City has recaptured most of the revenue due to changes in assessed valuation during the Great Recession.

The economic impact of the pandemic is considered to be behind us, but the City continues to feel the impact of fewer people travelling for business and leisure. The City’s hotel revenue was expected to be near $3.0 million prior to COVID-19, as a new hotel opened and revenues reached $2.5 million in FY 18/19, but decreased to $1.6 million in FY 20/21. This revenue source has slowly recovered and has hovered around $2.2 million, which approaches neither pre-pandemic levels nor projections.

The City has taken positive steps as described above, but Pleasant Hill continues to face fiscal challenges and needs to strive for revenue opportunities and expenditure savings.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 v
Biennial Budget
Staff’s priority in preparing the budget was to maintain current service levels and make targeted additional investments responsive to the community’s priorities and the City Council’s goals. The main characteristics of the FY 24/25 – FY 25/26 Biennial Budget are the following:
■ Modest but consistent revenue growth;
■ Continuation of existing levels of public services and staffing; and ■ Modest inflationary growth for most expenditures, except significant growth in employee benefit and fuel costs
The budget is organized in the following six sections:
■ Background;
■ Departmental budgets;
■ General Fund budget information;
■ Other City funds budget information;
■ Five-year forecast; and
■ Appendix.

The City is expecting General Fund revenues will total $31.4 million in FY 24/25 and increase to $32.1 million in FY 25/26. General Fund expenditures are slightly higher than revenues, totaling $33.7 million in FY 24/25 and $35.2 million in FY 25/26. The proposed budget is projecting that the General Fund Balance will be $11.3 million in FY 24/25 and $8.2 million in FY 25/26.

Five-Year Forecast
The City traditionally creates a five-year revenue and expenditure forecast as part of the budget.

Overall, the forecast shows that, if no intervention is taken, faster growing expenditures will outpace modestly increasing revenues, resulting in a structural deficit and requiring the use of General Fund reserves (fund balance).

GENERAL FUND BALANCE
($ in thousands)
FY 23/24
Projected
Results
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast
FUND BALANCE, BEGINNING $13,786 $13,677 $11,295 $8,196 $4,735 $972 REVENUES $30,405 $31,352 $32,054 $33,070 $34,124 $35,215 EXPENDITURES (not including pension
unfunded liability) $26,642 $29,143 $30,213 $31,249 $32,324 $33,439 TOTAL SURPLUS $3,763 $2,209 $1,841 $1,821 $1,800 $1,776

EXPENDITURES - PENSION UNFUNDED
LIABILITY $3,872 $4,591 $4,940 $5,282 $5,563 $6,137
TOTAL (DEFICIT) ($109) ($2,382) ($3,099) ($3,461) ($3,763) ($4,361) FUND BALANCE, ENDING $13,677 $11,295 $8,196 $4,735 $972 ($3,389)

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 vi
Future Challenges and Uncertainty
Even with continued economic recovery in the majority of the City’s revenue categories, there are still challenges and uncertainty ahead.

City staff has already reviewed, and reduced where reasonable, personnel, supply, and services costs to maintain the current high level of public service. There have been significant increases to the cost of the City’s CalPERS unfunded liability, and insurance costs continue to rise due to issues within the state, including wildfires, and nationwide legal settlements related to public safety. The City has tried to contain costs within its control, but these required expenditures are not necessarily within staff nor City Council’s control. Unlike many other public agencies, one area in which the City is not facing rising costs relates to post-retirement health care, since the City does not provide that benefit.

The City, like many other municipalities, deferred investments in capital assets during the recession and as a result of state funding reductions. To address the need, Pleasant Hill voters passed Measure K in 2016, which enabled additional investment in the City’s roads, buildings (i.e. Pleasant Hill Library), sidewalks, and other infrastructure to maintain
the safe, attractive condition that characterizes
the community and to which residents and
businesses are accustomed.

Further, additional funding from Contra Costa
Transportation Authority Measure J and other
transportation taxes through the Road
Maintenance and Rehabilitation Account (RMRA)
and the Accountability Act of 2017 (SB1 Beall) will provide needed funding for streets and roads and other transportation uses. The City has and continues to use the infusion of one-time funds from the American Rescue Plan Act for projects like backup emergency generators at the City’s Corporation Yard and City Hall. The City must prioritize projects since it does not have sufficient funds to fully address all deferred capital needs for streets and storm drains, or to make other desirable improvements to infrastructure. Even with the essential revenue sources noted above, there are many projects that remain unfunded, but staff will continue earnestly looking for grant opportunities to complete them.

Conclusion
The FY 24/25 – FY 25/26 Biennial Budget maintains current service levels, attempts to mitigate the impact of rising costs, and makes targeted investments responsive to community priorities and City Council goals. I look forward to implementing the many excellent services and programs this budget supports. The City will continue to manage costs responsibly and within the resources available, but the challenge for Pleasant Hill and many municipalities will remain those rising costs beyond City control, including unfunded pension liability due to CalPERS and insurance premiums tied to natural disasters and current state law.

Respectfully submitted,
Ethan Bindernagel, City Manager

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Table of Contents vii
Table of Contents
BACKGROUND................................................................................................................................................1 ELECTED OFFICIALS............................................................................................................................................... 3 MISSION STATEMENT........................................................................................................................................... 5 CITY COUNCIL GOALS FISCAL YEARS 2024/2025 AND 2025/2026 ....................................................................... 7 ABOUT THE CITY OF PLEASANT HILL................................................................................................................... 12 DEMOGRAPHIC AND ECONOMIC CHARACTERISTICS ......................................................................................... 13 ORGANIZATIONAL CHART................................................................................................................................... 15 DEPARTMENTAL BUDGETS.............................................................................................................................17 DEPARTMENTAL BUDGET SUMMARY ................................................................................................................ 19 City Departments and Divisions..................................................................................................................... 19 City Council .................................................................................................................................................... 21 City Treasurer................................................................................................................................................. 23 City Manager.................................................................................................................................................. 25 City Manager Department – City Clerk.......................................................................................................... 27 City Manager Department – Economic Development .................................................................................. 29 City Manager Department – Public Information and Community Relations..................................................... 31 Information Technology ................................................................................................................................ 33 Finance........................................................................................................................................................... 35 Human Resources.......................................................................................................................................... 37 Community Development Department......................................................................................................... 39 Community Development Department - Building......................................................................................... 39 Community Development Department - Planning........................................................................................ 41 Public Works Department ............................................................................................................................. 43 Public Works Department – Engineering ...................................................................................................... 43 Public Works Department - Maintenance..................................................................................................... 45 Maintenance Division – Vehicle/Equipment Replacement Transfers........................................................... 47 Public Works Department - Landscaping and Lighting Assessment Districts................................................ 49 Police Department......................................................................................................................................... 53 City Attorney.................................................................................................................................................. 57 Non-Departmental......................................................................................................................................... 59

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Table of Contents viii
GENERAL FUND BUDGET INFORMATION.......................................................................................................61 BUDGET SUMMARY............................................................................................................................................ 63 GENERAL FUND REVENUE .................................................................................................................................. 65 Property Tax................................................................................................................................................... 65 Sales Tax and Transactions and Use Tax........................................................................................................ 66 Other Taxes and Assessments....................................................................................................................... 66 Licenses and Permits ..................................................................................................................................... 67 Fines and Forfeitures..................................................................................................................................... 67 Use of Money and Property........................................................................................................................... 68 Intergovernmental......................................................................................................................................... 68 Other Revenue............................................................................................................................................... 68 Charges for Services....................................................................................................................................... 68 Transfers from Other Funds .......................................................................................................................... 68 General Fund Revenue Summary .................................................................................................................. 69 GENERAL FUND EXPENDITURES ......................................................................................................................... 70 Personnel – Salaries and Benefits.................................................................................................................. 70 Non-Personnel Expenditures......................................................................................................................... 71 General Fund Expenditure Summary ............................................................................................................ 73 GENERAL FUND BALANCE................................................................................................................................... 74 OTHER(NON-GENERALFUND) CITY BUDGET INFORMATION...........................................................................76 OTHER (NON-GENERAL FUND) CITY FUNDS BUDGET SUMMARY...................................................................... 78 Governmental Funds ..................................................................................................................................... 78 Proprietary Funds.......................................................................................................................................... 79 Fiduciary Funds.............................................................................................................................................. 79 American Rescue Plan Act Fund (Fund 295).................................................................................................. 80 Waste Management/Recycling Fund (Fund 201).......................................................................................... 81 Senior Van Services Fund (Fund 202) ............................................................................................................ 82 Unified Street Lighting District Fund (Fund 221)........................................................................................... 83 Affordable Housing Fund (Fund 222) ............................................................................................................ 84 General Plan Fee Fund (Fund 223) ................................................................................................................ 85 Housing Successor Agency Fund (Fund 225) ................................................................................................. 86 Commercial Landscape and Lighting District #20 (Fund 226) ....................................................................... 87

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Table of Contents ix
Landscaping and Lighting Assessment District #22 (Fund 227)..................................................................... 88 Vehicle Abatement Fund (Fund 244)............................................................................................................. 89 Traffic Safety Fund (Fund 243)....................................................................................................................... 90 Supplemental Law Enforcement Services Account (Fund 241)..................................................................... 91 Police Special Services Fund (Fund 242)........................................................................................................ 92 Police Technology Fund (Fund 402)............................................................................................................... 93 Computer Technology Replacement Fund (Fund 401).................................................................................. 94 Vehicle Replacement Fund (Fund 411).......................................................................................................... 95 Public Educational and Governmental Access Fund (Fund 403)................................................................... 96 Traffic Mitigation (Fund 305)......................................................................................................................... 97 Traffic Mitigation (Fund 304)......................................................................................................................... 98 Capital Outlay (Fund 309).............................................................................................................................. 99 Gas Tax Fund (Fund 301) ............................................................................................................................. 100 Gas Tax 2107.5 Fund (Fund 230) ................................................................................................................. 101 National Pollution Discharge Elimination System (Fund 231)..................................................................... 102 Capital Projects Fund (Fund 308)................................................................................................................. 103 Measure J Growth Management Fund (Fund 306) ..................................................................................... 104 Measure K Fund........................................................................................................................................... 105 Proprietary Fund.......................................................................................................................................... 106 Fiduciary Fund.............................................................................................................................................. 108 FIVE-YEAR FORECAST..................................................................................................................................110 GENERAL FUND FIVE-YEAR FORECAST ............................................................................................................. 112 OTHER CITY FUNDS FIVE-YEAR FORECASTS...................................................................................................... 120 APPENDIX ..................................................................................................................................................148 BUDGET GLOSSARY........................................................................................................................................... 150 STAFFING .......................................................................................................................................................... 156 SALARY SCHEDULES .......................................................................................................................................... 160

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Table of Contents x

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 1

BACKGROUND

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 3

ELECTED OFFICIALS
Matthew Rinn, Mayor
Susan Noack, Vice Mayor
Timothy M. Flaherty, Councilmember
Zac Shess, Councilmember
Allen Vinson, Councilmember
Andrew Kalinowski, City Treasurer

CITY STAFF
Ethan Bindernagel, City Manager
Janet Coleson, City Attorney
Scott Vermillion, Chief of Police
Ann James, Interim Public Works Director
Erick Cheung, Finance Manager
Lyone Conner, City Clerk
Troy Fujimoto, City Planner
Geoffrey Gillette, Community Relations Manager/Public Information Officer Ling King, Chief Technology Officer
Erika Mitchell, Chief Human Resources Officer
Zach Seal, Economic Development Manager
Geoffrey Simmons, Chief Building Official

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 4

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 5

MISSION STATEMENT
The City of Pleasant Hill is dedicated to maintaining a safe, pleasant environment within the community by providing effective governance and the efficient and professional delivery of public services.

In the process of providing representative local government, the City identifies and anticipates concerns, problems, and opportunities and takes actions to address them. The City government is a catalyst for the involvement of residents, business, and organizations in the development and maintenance of a well-integrated community.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 6

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 7
CITY COUNCIL GOALS FISCAL YEARS 2024/2025 AND 2025/2026 GOAL #1: A CITY THAT IS SAFE
OBJECTIVE #1: Ensure there is adequate public safety.

A. Develop strategies and programs to reduce crime and increase public safety. i. Maintain the School Resource Officer.
ii. Effectively deploy police resources, including with focus on priority areas and issues, such as schools and homelessness.
iii. Leverage the Education Commission outreach and contact to the Mt. Diablo Unified School District on issues such as capital improvements and bike and pedestrian safety efforts.

B. Improve traffic safety throughout the City and particularly around schools.

C. Continue and expand community engagement and volunteer opportunities around public safety, including Community Emergency Response Teams (CERT) the Chief’s Advisory Panel, and reinvigorating the Neighborhood Watch to enhance communication and promote education.

D. Fully integrate and enhance a comprehensive, resilient suite of emergency communication tools and methods to include the Community Warning System, social media, and Nixle, that are accessible to the entire community, including underrepresented groups.

E. Maintain strong relationships with the Fire District and other public safety organizations and continue to participate in regional public safety activities.

F. Continue to work with the public on reducing property crime.

OBJECTIVE #2: Preserve an infrastructure that is functional and effective.

A. Prioritize and ensure adequate funding for capital projects that prevent health and safety concerns.

B. Continue to aggressively pursue grants and other outside funding sources for capital projects.

OBJECTIVE #3: Maintain an effective disaster preparedness program.

A. Support the CERT Program.

B. Assess disasters of new origins.

C. Utilize the Outlook newsletter, website, and social media to promote disaster preparedness.

D. Continue emergency management and disaster preparedness training for City staff.

E. Improve multi-jurisdictional coordination of disaster preparedness, including with schools, colleges, the Fire District, CERT, the County, and the City.

F. Include the City Council in appropriate Emergency Operations Center exercises.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 8
GOAL #2: A CITY THAT IS FINANCIALLY SOUND
OBJECTIVE #1: Set and maintain a balanced budget.

A. Continuously monitor and adjust expenditures, including personnel costs, to conform to funds available.

B. Ensure that the City has sufficient revenue to meet community needs, including through evaluating alternative funding mechanisms for City projects and programs.

C. Maintain reserves for specific purposes and amounts (including unassigned reserves) to meet the City's needs.

D. Ensure American Rescue Plan Act (“ARPA”) funds are effectively used to meet City and community needs.

E. Move forward with an analysis and audit of Business License Fees.

OBJECTIVE #2: Foster active and effective economic development programs and services.

A. Strengthen the attractiveness of, and connectivity between, commercial areas, such as the businesses along the Monument Corridor.

B. Work with businesses to identify and promote the unique features of each business area.

C. Coordinate infrastructure projects with economic development efforts to efficiently leverage City resources and enhance the vitality of commercial areas.

D. Foster coordination and enhancement of marketing and promotion between hotels, restaurants, and commercial establishments.

E. Utilize the Tourism Improvement District (TID) to increase awareness and visibility of Pleasant Hill and to attract more overnight hotel guests to stay in local hotels.

OBJECTIVE #3: Continue long-term financial planning.

A. Update the Long-Term Financial Plan every two years.

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GOAL #3: A CITY THAT IS ATTRACTIVE, WELL-PLANNED, AND WELL-MAINTAINED OBJECTIVE #1: Support land use policies and projects that enhance the quality of the City.

A. Maintain land use planning documents that are current and focus on enhancing quality of life, strengthening neighborhoods, incorporating sustainable land use and development principles, and encouraging high-quality economic development.

B. Continually monitor and update other planning-related documents, including the Zoning Ordinance and Citywide Design Guidelines, as necessary.

C. Ensure high-quality development that appropriately considers the surrounding environment, quality of life impacts (including traffic), and the needs of individual neighborhoods, and contributes to the improvement of the City.

D. Incorporate climate change considerations into City planning documents where feasible.

E. Support residential development that will help address the lack of affordable housing.

F. Advocate for state legislation/mandates to be consistent with the City's goals and community interests.

G. Review and update residential objective design standards and zoning ordinance development standards to be consistent with the goals, policies, and programs of the updated Land Use & Housing Element of the General Plan.

OBJECTIVE #2: Maintain the appearance of City facilities in a condition that meets community expectations.

A. Perform recurring maintenance activities, such as landscape maintenance, pothole repair, pavement crack sealing, storm drain cleaning, City vehicle maintenance, and City building maintenance in a cost- effective and timely manner.

B. Maintain the high-quality appearance of City property and facilities.

OBJECTIVE #3: Implement a Capital Improvement Plan (CIP) that meets the City’s needs.

A. Perform comprehensive assessment on a recurring basis to identify current and future capital needs.

B. Create a long-term plan that prioritizes capital projects and identifies funding adequate to meet capital needs.

C. Maintain arterial and collector roads with a citywide average Pavement Condition Index (PCI) of 70 or better and residential roads with a citywide average PCI of 60 or better.

D. Communicate the impact of Measure K in improving the condition of the City's capital assets, including through a Measure K project information website containing a map of Measure Kfunded projects.

E. Continue to aggressively pursue grants and other outside funding sources for capital projects.

F. Use innovative technologies to minimize costs.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 10
OBJECTIVE #3 Continued: Implement a Capital Improvement Plan (CIP) that meets the City’s needs.

G. Focus projects on priority areas, such as implementing Complete Streets and cost-effective projects to reduce localized flooding.

H. Complete the Bicycle and Pedestrian Master Plan.

GOAL #4: A CITY THAT PROVIDES A HIGH QUALITY OF LIFE AND

A SMALL-TOWN ATMOSPHERE FOR ITS RESIDENTS
OBJECTIVE #1: Provide and promote community events.

A. Continue to organize community and cultural events that enhance the quality of life in Pleasant Hill, such as Off the Grid, Community Service Day, Light up the Night, and the Sunset by the Lake Summer Concert Series.

B. Sponsor, support, and promote diverse community and cultural events taking place in the City, organized by other public and private organizations.

C. Provide opportunities for children to interact with the City of Pleasant Hill through activities such as Mock City Council Meetings, Mayor for the Day, and the annual Holiday Tree Trimming and Caroling at City Hall.

D. Provide opportunities for community members to become more familiar with the City organization and its policies and procedures, including through a Local Government Academy program.

E. Perform a communication audit to assess current practices and improve outreach methods to promote community events and activities.

OBJECTIVE #2: Foster collaborations with other community partners.

A. Cultivate cooperation and communication with the Mount Diablo Unified School District and higher education institutions, including Diablo Valley College, to promote quality education and programs that enrich the quality of life in Pleasant Hill.

B. Collaborate with regional government agencies, such as the Fire District and County, to support programs that enrich the quality of life for Pleasant Hill residents.

C. Collaborate with the Pleasant Hill Library to support programs that enrich the quality of life for Pleasant Hill residents.

D. Collaborate with the Recreation and Park District on areas of particular interest to the City, such as the District's master plan and proposed new park adjacent to the new library.

E. Collaborate with civic and community organizations to support programs that enrich the quality of life for Pleasant Hill residents.

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OBJECTIVE #3: Promote a sustainable and environmentally friendly community.

A. Continue and look for opportunities to expand good environmental practices and policies in the City.

B. Continue community education and outreach focused on good environmental practices.

C. Continue to promote alternative transportation options, such as electric vehicle usage and charging stations, walking, biking, buses, BART, and carpooling.

D. Monitor and pursue state and federal grant funding opportunities that promote local programs and/or regional collaboration dedicated to sustainable practices and procedures.

OBJECTIVE #4: Support and explore opportunities to expand cultural, historical, artistic, and leisure activities and facilities.

A. Collaborate with other Pleasant Hill organizations to display and publicize public art, including at City Hall, the Nelis Nook in the Pleasant Hill Library, as well as in new projects and City facilities.

B. Create a mechanism for recognizing significant cultural milestones and memorializing the contributions of various groups to the City’s history, such as the Chamber of Commerce.

GOAL #5: A CITY THAT PROVIDES EFFICIENT AND EFFECTIVE PUBLIC SERVICES OBJECTIVE #1: Establish programs and provide resources to enable quality public service.

A. Support quality public service by providing City staff with appropriate training and educational opportunities.

B. Create opportunities for teamwork that crosses departmental lines.

C. Ensure that the City has a high level of transparency by providing training and communications for City staff, Commissioners, and City Council, with regard to the Brown Act, Public Records Act, Political Reform Act, and any additional related state or federal laws.

D. Review and consider changes to the City’s current onboarding practices for Councilmembers and Commissioners.

E. Find ways to assess customer satisfaction with City government and City services and periodically provide updates to the City Council.

F. Use social media to promote and advertise City accomplishments.

G. Continue to look for opportunities to use technological advances to increase transparency and effectiveness and streamline services.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 12

ABOUT THE CITY OF PLEASANT HILL
Incorporated in 1961, Pleasant Hill is today a modern and dynamic city in the East Bay Area of San Francisco.

Centrally located along Interstate 680 in Contra Costa County, it offers a strong sense of community and small town charm, yet boasts a vibrant business climate that attracts thousands of visitors.

The City’s roots can be traced to a growing farming community in the 1880’s and the opening of the Central Pacific Railroad through Diablo Valley in 1891. In 1911, an electric railroad passed through Pleasant Hill on its way to the Sacramento Valley.

Population growth accelerated after World War II, and the general area became more desirable for industry. The community gradually took shape as part of the suburban East Bay Area with residents keen on creating a unique identity for Pleasant Hill.

Residents of the Pleasant Hill area voted in 1959 against annexation into Walnut Creek. Two years later, on November 7, 1961, they voted to incorporate Pleasant Hill as a city and elected the first City Council. In 1964, Interstate 680 opened between Monument Boulevard and Willow Pass Road, completing the freeway from Oakland to Sacramento. This expanded the opportunity for residential and commercial development activity along the 680 corridor.

A new City Hall was constructed in 1991, helping to cement the City’s identity and spur the redevelopment of the downtown area. Pleasant Hill Downtown opened in 2000, with more than 350,000 square feet of retail space, entertainment venues, restaurants, and a central plaza area for community gatherings and events.

Community pride is strong in Pleasant Hill today, as the City has successfully retained its small-town charm and identity amidst the thriving East Bay Area.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 13

DEMOGRAPHIC AND ECONOMIC

CHARACTERISTICS
Land Area 8.1 square miles (5,184 acres)
Incorporation Date
Elevation
November 14, 1961
55 feet
Population 33,913
Median Household Income (2022 $) $137,685
Per Capita Income (2022 $) $64,672
Total Housing Units *14,321
Total Owner Occupied Units 63.5%
Median Value Owner Occupied Units $960,200
High School Graduate or Higher
(age 25 years and over)

94.8%
Bachelor’s Degree or Higher 56.0%
Total Population in Labor Force
(age 16 years and over)

67.1%
Source of demographic and economic data: U.S. Census Bureau, 2018-2022 * Current total not provided by U.S. Census Bureau; total is from 2010-2014

GENERAL INFORMATION
Council/Manager Form of Government
Miles of Streets = 115
Parks Owned and Operated by the Pleasant Hill Recreation & Park District Fire Protection Provided by Contra Costa Fire Protection District
Water Provided by Contra Costa Water District and East Bay Municipal Utility District Waste Water Collection and Treatment Provided by Central Contra Costa Sanitary District Refuse Collection/Disposal Provided by Republic Services

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Background 15

ORGANIZATIONAL CHART

ACCOUNTING
BUDGET

BUSINESS LICENSES

REPORTING

FINANCE

CITY COUNCIL

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY

CITIZENS OF THE

CITY OF PLEASANT HILL

CITY TREASURER

BOARDS AND COMMISSIONS CITY MANAGER CITY ATTORNEY

CITY CLERK

COMMUNITY RELATIONS

ECONOMIC DEVELOPMENT

REDEVELOPMENT/SUCCESSOR AGENCY
POLICE

ADMINISTRATION

OPERATIONS

PROFESSIONAL

STANDARDS

SUPPORT SERVICES

PUBLIC WORKS

ENGINEERING
FLEET

STREETS

LANDSCAPING

STORM DRAINS

LIGHTING/LANDSCAPING

DISTRICTS

BUILDING

PLANNING
CODE

ENFORCEMENT

COMMUNITY

DEVELOPMENT

INFORMATION

TECHNOLOGY

CYBERSECURITY

DATA SYSTEMS

TECHNOLOGY

INFRASTRUCTURE
HUMAN

RESOURCES

BENEFITS

INSURANCE

LABOR RELATIONS

RECRUITMENT

RISK MANAGEMENT

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DEPARTMENTAL

BUDGETS

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 19

DEPARTMENTAL BUDGET SUMMARY
As illustrated in the organization chart presented in the Background Section, the City is organized into a number of different departments, divisions, and programs. The organizational structure enables the City to efficiently provide its services. The City has departments serving elected officials (City Council and City Treasurer) and appointed officials (City Manager, City Attorney, and City Clerk); the Police Department; the Public Works Department, including the Engineering and Maintenance Divisions; the Community Development Department, including the Building and Planning Divisions and Code Enforcement; the Information Technology Division; the Human Resources Division; and the Finance Division. Each of these departments and their major divisions and programs have their own individual budgets to enable the City to track revenues and expenditures related to specific services. The following pages contain information on the budget for each department and major budget subunits, listed below.

City Departments and Divisions
■ City Council
■ City Treasurer
■ City Manager
□ City Clerk
□ Economic Development
□ Finance
□ Human Resources
□ Information Technology
□ Public Information & Community Relations
■ Community Development
□ Building
□ Planning
■ Public Works
□ Engineering
□ Maintenance
■ Police
■ City Attorney
The following table summarizes the City of Pleasant Hill’s budgeted expenditures by department and division that are occurring in FY 24/25 & FY 25/26.

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City of Pleasant Hill General Fund
Budget FY 24/25 and FY 25/26
($ in thousands)

EXPENDITURES & USES
FY 23/24
Revised
Budget
FY 23/24
Projected
Results
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
CITY COUNCIL $169 $176 $190 $205
CITY MANAGER $1,161 $782 $831 $860
ECONOMIC DEVELOPMENT $388 $330 $391 $405
COMMUNITY RELATIONS $352 $358 $378 $389
CITY ATTORNEY $545 $534 $551 $568
CITY CLERK $150 $74 $164 $117
CITY TREASURER $11 $11 $11 $12
FINANCE $970 $976 $1,055 $1,093
COMPUTER SERVICES $519 $510 $1,366 $1,413
HUMAN RESOURCES $736 $760 $884 $842
INSURANCE/RISK MGNT $1,473 $1,419 $1,460 $1,666
MUNICIPAL BLDGS $153 $176 $197 $202
COMMUNITY PLANNING $1,137 $1,041 $1,208 $1,182
BUILDING $806 $761 $808 $837
PUBLIC SAFETY $13,570 $12,989 $13,891 $14,475
ENGINEERING $1,310 $1,045 $1,146 $1,173
CORE $134 $134 $141 $147
MAINTENANCE $2,817 $2,677 $2,945 $3,098
NON-DEPARTMENTAL $4,411 $4,204 $5,126 $5,471
TRANSFER TO ASSESSMENT DISTRICT 20 AND 22 $105 $105 $105 $105 TRANSFER TO CITY TECH FUND $652 $652 $550 $300
TRANSFER TO CAPITAL OUTLAY FUND $100 $100 $100 $100
TRANSFER TO PD TECH FUND $500 $500 $0 $250
TRANSFER TO VEHICLE/EQUIPMENT REPLACEMENT FUND $200 $200 $236 $243 TOTAL EXPENDITURES AND USES $32,369 $30,514 $33,734 $35,153

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City Council
The Council is the governing board of the City. It establishes the City goals and adopts policies to ensure the long-term health of the community. It provides responsible and representative local government to the residents, businesses, and organizations in Pleasant Hill and oversees the efficient and effective delivery of public services. It also makes appointments to advisory commissions and provides input on regional, state, and federal matters that affect the City. The proposed budget is shown below.

CITY COUNCIL
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
CITY COUNCIL $168,706 $175,591 $190,448 $204,678
SALARIES $49,904 $59,050 $66,230 $75,914
BENEFITS $40,748 $45,310 $45,813 $48,087
GENERAL EXPENSES $35,703 $33,900 $34,890 $35,910
PROFESSIONAL AND CONTRACT SERVICES $25,000 $20,000 $21,000 $22,000 CONFERENCES AND TRAINING $5,561 $5,561 $10,500 $10,500
SUPPLIES AND MATERIALS $2,540 $2,540 $2,616 $2,694
UTILITIES $30 $30 $31 $32
PROMOTIONS AND CONTRIBUTIONS $9,220 $9,200 $9,368 $9,541 The City Council goals for FY 24/25 – FY 25/26, are the following:
■ A City that is safe;
■ A City that is financially sound;
■ A City that is attractive, well-planned, and well-maintained; ■ A City that provides a high quality of life and a small-town atmosphere for its residents; and ■ A City that provides efficient and effective public services.

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City Treasurer
The City Treasurer is the official custodian of all City money, and has the authority to invest money in eligible securities authorized by the California Government Code and the City’s Investment Policy. In addition, the Treasurer works with the Finance Division of the City in accounting for all revenues and expenditures and manages the cash flow of the City. The proposed budget is shown below.

CITY TREASURER DEPARTMENT
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
CITY TREASURER $11,467 $11,187 $11,473 $11,531
SALARIES $7,020 $7,740 $7,865 $7,865
BENEFITS $3,727 $2,760 $2,900 $2,940
GENERAL EXPENSES $115 $97 $100 $100
SUPPLIES AND MATERIALS $605 $590 $608 $626

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 25 Departmental Budgets
City Manager
The City Manager is appointed by the City Council and is responsible for the implementation of City Council policies and decisions. The City Manager also provides direction and leadership to City staff and oversees the day-to-day operations and administration of City government.

The City Manager works with the City Council to develop a strategic approach to meeting the long-term needs of the City and the Pleasant Hill community, and establishes programs and procedures that promote efficient and professional administration of the City's business. The City Manager presents recommendations and information to the City Council to assist it in making informed decisions on policy matters. The City Manager's Office also serves as the City's representative to various regional and interagency boards and coordinates the City's working relationships with external agencies and community organizations. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ Oversaw all City operations, including direct oversite of the Finance, Economic Development, Human Resources, Information Technology, Public Information & Community Relations, Building, Planning, and Maintenance divisions, as well as the City Clerk's Office, and Redevelopment Successor Agency.
■ Created a Public Works Department to house under one departmental roof both the Engineering and Maintenance divisions to improve internal communications and enhance and streamline the delivery of services.
■ Initiated a recruitment to hire a Public Works Director to manage the new Public Works Department.
■ Through the Diversity Commission, continued the City’s participation in United Against Hate Week, including the City’s first United Against Hate Walk. ■ Through the Diversity and Education commissions, supported a community conversation around diversity, equity, and inclusion, exploring ways to further the City's commitment to DEI initiatives and make Pleasant Hill a more welcoming and inclusive place. ■ Through the City's Commission on Aging, partnered with fellow agencies to provide workshops of interest to senior community members, and continued to partner with the Contra Costa County (Pleasant Hill) Library to deliver books to seniors at home. ■ Continued to provide essential transportation services to seniors in the community through the volunteer run Senior Van Service.
■ In the wake of the COVID pandemic, adjusted to a “new normal,” by identifying and adopting new avenues for service delivery, while maintaining a high level of City services, including:
□ Implemented new web-based systems for managing finances, facilitating permitting processes, and providing online information portals and appointment software, all of which facilitate public access and increase transparency.
□ Initiated a project to digitize thousands of City records to increase access to public records.

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■ Oversaw adoption of several long-range planning and visioning documents, including:
□ An updated General Plan 2040 document, providing a long-term community “blueprint” for the City’s future growth, as reflected in the community’s development goals. □ An updated Housing Element, addressing housing needs through 2031 to accommodate new, future residents, and including actions and programs to comply with State housing law. □ An updated Bicycle and Pedestrian Master Plan document, identifying ways to improve safety and provide infrastructure that enhances mobility.

Key Objectives for FY 24/25 – FY 25/26
■ Continue to maintain the financial stability of the City while navigating effective changes in service delivery in the face of potential economic headwinds. ■ Review and develop administrative policies and procedures required to meet the goals of the City Council and the needs of the public.
■ Work with the City Clerk and members of the Executive Team to ready the organization for the transition in format, as the City Council migrates from citywide to district-based elections starting with the November 2024 cycle.
■ Initiate and complete construction of the key capital projects, such as the Contra Costa Boulevard/Taylor Boulevard intersection improvement.
■ Continue to coordinate with staff to offer residents the opportunity to participate in the City’s annual Local Government Academy.
■ Work with the City’s various commissions, fellow agencies, and other entities to continue to identify and celebrate the contributions of culturally diverse groups that enrich the community. ■ Work with Downtown Pleasant Hill to continue both the revitalization of the landscaping and lighting along Crescent Drive and Crescent Plaza and the coordination of community events, as well as activities that promote an active, inviting downtown environment. ■ Work with Economic Development to continue implementation of the Pleasant Hill Perks and Business Technical Assistance Grant programs, and other business development opportunities. ■ Work with Finance to complete allocation of ARPA funding by December 31, 2024, and expenditure by December 31, 2026, as required by law.

CITY MANAGER DEPARTMENT
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
CITY MANAGER $1,160,538 $782,025 $831,063 $859,863
SALARIES $720,025 $489,550 $505,955 $523,666
BENEFITS $269,398 $123,030 $149,216 $158,212
GENERAL EXPENSES $102,585 $102,585 $107,180 $107,372
PROFESSIONAL AND CONTRACT SERVICES $37,800 $37,000 $38,080 $39,192 CONFERENCES AND TRAINING $7,937 $7,937 $8,175 $8,420
SUPPLIES AND MATERIALS $2,343 $2,343 $2,413 $2,485
UTILITIES $8,880 $8,880 $9,144 $9,416
PROMOTIONS AND CONTRIBUTIONS $11,570 $10,700 $10,900 $11,100

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City Manager Department – City Clerk
The City Clerk’s Office is dedicated to providing open access to public information, disseminating and preserving public records, conducting elections in an impartial manner, and acting as a link for the transparent exchange of information between the public and the City.

The City Clerk’s Office ensures that meetings of the Council are conducted in accordance with the Brown Act, known as the Open Public Meeting Law; records the legislative actions of the City Council; and ensures the security and accessibility of the City’s official records and documents. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ In partnership with the City Manager Staff, reactivated the Local Government Academy, offering 10 hours of education and training to Pleasant Hill residents and business owners on topics connected to governing the City.
■ Facilitated creation of the City’s 2022/23 and 2023/24 Update on Achievements document and the implementation of the biennial City Council Goal Setting Special Meeting. ■ Collaborated with the County Elections Office and Public Works Department to install a new ballot box at the Pleasant Hill Library.
■ Monitored staff, commissioner, and councilmember compliance with required biennial ethics trainings, campaign disclosures, and conflict of interest reporting. ■ Assumed the staff liaison responsibility for the Diversity Commission, managing meetings, correspondence, minutes, and agendas.
■ Coordinated with the Diversity Commission to provide a second annual Juneteenth celebration (activities included a live band, partnership with Off the Grid food trucks, a live action character visit, and additional live entertainment).
■ Worked with the Information Technology Division and the Community Development Department to continue to populate the City’s Public Records Portal with digitized City records. ■ Provided timely and easy online access to City Council and Commissions records through the maintenance of the City’s Public Records Portal.
■ Coordinated ongoing updates to the Pleasant Hill Municipal Code. ■ Tracked and coordinated responses to more than 260 Public Records Act requests. ■ Worked with departments to destroy records that reached their maximum retention period under the City’s Records Retention Schedule.

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Key Objectives for FY 24/25 – FY 25/26
■ Manage the November 2024 and 2026 Municipal Elections. ■ Continue to monitor compliance with the FPPC, Brown Act, Political Reform Act, and Public Records Act.
■ Work with the Information Technology Division to replace and update the City’s Agenda Management System for public meetings.
■ Continue to find ways to use technology to streamline document workflows, processing, and retrieval.
■ Update the City’s 16-year-old Records Policy and Records Retention Schedule. ■ Continue to increase transparency and the public's access to City records during and following the document scanning electronic records migration.
■ Continue and improve the Local Government Academy Fall 2024 and subsequent sessions.

CM - CITY CLERK DIVISION
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
CITY CLERK $150,152 $73,662 $163,657 $117,346
SALARIES $102,124 $43,390 $74,640 $77,252
BENEFITS $39,434 $14,640 $28,702 $30,324
GENERAL EXPENSES $432 $1,740 $2,100 $1,400
PROFESSIONAL AND CONTRACT SERVICES* $4,752 $12,332 $55,000 $5,150 CONFERENCES AND TRAINING $1,850 $200 $1,850 $1,850
SUPPLIES AND MATERIALS $1,531 $1,331 $1,335 $1,339
UTILITIES $29 $29 $30 $31
* Election services biennial cost

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City Manager Department – Economic Development
The Economic Development Division implements economic development programs and projects to stabilize and diversify the City’s economic base and encourage a healthy business environment through business attraction, retention, and expansion efforts.

Economic Development activities include acting as liaison between the City, local businesses, special districts, and other organizations; facilitating the lease of vacant tenant spaces by connecting property owners, commercial real estate brokers, and business owners to each other; introducing business owners to counseling, lending, and other business resources; administrating City business grant and other merchant support programs; assisting in the programming and administration of special events; and providing staff support to the Economic Development Committee. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ Launched and managed Pleasant Hill Perks and generated $438,236 in e-gift card sales. Of this amount, 87% has been redeemed so far, resulting in direct local investment of $381,483 to Pleasant Hill businesses.
■ Assisted 71 City merchants to register their POS systems with Pleasant Hill Perks so that they could accept Perks gift cards.
■ Established the Website and Social Media Technical Assistance Program and awarded 41 restaurants, retailers, and personal care businesses grants of up to $7,500 each. ■ Received CALED Award of Excellence in 2024 for the Website and Social Media Technical Assistance Program.
■ Produced a six-part Pleasant Hill Merchant Video Series promoting local businesses and generated over 22,000 video views on social media.
■ Facilitated two seasons of Off the Grid at City Hall, including six Warrior Watch Parties. ■ Partnered with Downtown Pleasant Hill (Vestar) and coordinated with City staff to help coordinate vendors and plan Light Up the Night.
■ Partnered with the Recreation and Park District on City sponsorship packages to support District events that enhance quality of life for local residents and attract potential customers to City businesses.
■ Served on the Visit Pleasant Hill Tourism Improvement District (TID) board of directors and helped to facilitate the TID Annual Report, executive employee contracts, and organization expense policy.
■ Built strong relationships and collaborated with the Chamber of Commerce and Downtown Pleasant Hill to assist them in supporting local businesses and the overall economy. ■ Tracked legislation and CalCities Action Alerts to keep the City Council aware of new or proposed laws that could impact Pleasant Hill, and secured letters of support and opposition from the City Council, as needed.

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Key Objectives for FY 24/25 – FY 25/26
■ Oversee the successful completion of the Pleasant Hill Perks program. ■ Manage the completion of the ARPA-funded phase of the Website and Social Media Technical Assistance Program, and evaluate the possible continuation of a scaled-down version of the grant program.
■ Assess the feasibility of a farmers’ market in the City, including the identification and vetting of potential operators to launch a new farmers market, if possible. ■ Collaborate with property owners and managers, commercial real estate brokers, and retailers to fill vacant tenant spaces in the City, most notably the former OSH and former Bed Bath & Beyond spaces in downtown.
■ Facilitate and support special events that bolster the City’s quality of life and bring customers to local establishments, including Off the Grid; Light Up the Night; Art, Wine & Music festival; and the continued sponsorship of Recreation and Park District events. ■ Continue serving on the Visit Pleasant Hill TID board of directors and work closely with hotel general managers to promote the City’s hotels and attractions, and support the activities of the TID.
■ Collaborate with the Chamber of Commerce, Visit Pleasant Hill, and Downtown Pleasant Hill (Vestar) on a regular basis to offer assistance, share outreach efforts, assist with special events, and assist them to support local businesses and the overall economy. ■ Track legislation and CalCities Action Alerts to keep the City Council aware of new or proposed laws that could impact Pleasant Hill, and secure letters of support and opposition from the City Council, as needed.

CM - ECONOMIC DEVELOPMENT

DIVISION
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
ECONOMIC DEVELOPMENT $388,428 $329,656 $390,823 $404,646 SALARIES $193,920 $205,350 $215,728 $223,279
BENEFITS $81,143 $67,050 $73,745 $77,517
GENERAL EXPENSES $22,600 $7,070 $19,000 $20,000
PROFESSIONAL AND CONTRACT SERVICES $0 $0 $5,500 $7,000
CONFERENCES AND TRAINING $5,200 $7,301 $10,800 $10,800
SUPPLIES AND MATERIALS $22,165 $23,292 $19,550 $19,550
UTILITIES $1,900 $0 $1,000 $1,000
PROMOTIONS AND CONTRIBUTIONS $61,500 $19,593 $45,500 $45,500

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 31
City Manager Department – Public Information and Community Relations Public Information and Community Relations provides information to residents, businesses, and the general public about programs, projects, and policies of the City Council and City government. Under direction of the City Manager, Community Relations is responsible for public information, liaising with civic organizations, and providing staff support to the Civic Action Commission.

Responsibilities include providing information using social media, the City's website, the Outlook newsletter, City Channel, and special events. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ Liaised with City departments to coordinate information dissemination to the public on City programs, projects and events, including a large-scale Grand Opening of the Pleasant Hill Library. ■ In partnership with the Civic Action Commission saw the return of in-person events such as Community Service Day and Sunset by the Lake Summer Concert series. Continued to make the summer concerts more engaging and family friendly by including Family Fun Zones, bike valets, and other activities.
■ Working with Economic Development, saw the return of Light Up the Night to the downtown area and reshaping the event to provide focus beyond the holidays and make it more inclusive and family friendly.
■ Coordinated with the Diversity Commission to plan and execute the City’s First Annual Juneteenth Celebration and the City’s first United Against Hate Walk. ■ Worked to increase engagement and followers on the City’s social media platforms and, as part of that effort, partnered with other agencies to share information across accounts. ■ Bolstered community awareness of both City projects and programs as well as those of agency partners via the City LED Board, website, Bi-Weekly Update and Outlook newsletter. ■ Acted as staff liaison to the Civic Action Commission. ■ Working with the Civic Action Commission, Diversity Commission and Education Commission, provided interesting and informational content online through the Community Conversations Series as well as holding the first in-person Community Conversation held at the Pleasant Hill Library.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 32
Key Objectives for FY 24/25 – FY 25/26
■ Build on activities in the City to increase participation and engagement at events such as Sunset by the Lake Summer Concerts, National Night Out, and Light Up the Night. ■ Increase followers and engagement on all of the City’s social media platforms, as well as subscriptions to the Bi-Weekly Update.
■ Coordinate with staff to create a policy for posting banners to the City’s light poles and begin purchasing banners to raise awareness of City events and programs. ■ Work with College Park High School Art Department and area arts groups to create displays in cases at City Hall.
■ Provide displays at City Hall on the 20th Annual Community Service Day and 25th Anniversary of Sunset by the Lake Summer Concert Series.
■ Follow all trends in government communication and continue training in new methodologies aimed at increasing engagement.
■ Update all Emergency Operation Center (“EOC”) activation protocols related to Emergency Communications, and engage in any trainings related to disaster preparedness. ■ Engage in a Communications Survey to determine how City residents receive their information and how to maximize engagement across all communications channels. ■ Overhaul and update the City’s website and shift the City’s website address to www.pleasanthillca.gov.
■ Examine the City’s current Outlook newsletter format and determine if it needs to be updated and revised.
■ Work with Economic Development on securing the return of a Pleasant Hill Farmers Market.

CM - COMMUNITY RELATIONS

DIVISION
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
COMMUNITY RELATIONS $352,073 $358,470 $378,305 $389,102 SALARIES $157,143 $165,870 $175,744 $181,895
BENEFITS $52,929 $35,820 $40,024 $42,170
GENERAL EXPENSES $57,360 $63,680 $59,960 $62,460
PROFESSIONAL AND CONTRACT SERVICES $525 $0 $0 $0
CONFERENCES AND TRAINING $1,750 $500 $500 $500
SUPPLIES AND MATERIALS $2,589 $2,368 $2,300 $2,300
UTILITIES $527 $527 $527 $527
PROMOTIONS AND CONTRIBUTIONS $79,250 $89,705 $99,250 $99,250

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 33
Information Technology
The Information Technology Division reports to the City Manager and is responsible for the hardware, software, and technology infrastructure that supports the City's operations at its four sites (City Hall, the Police Department, Pleasant Hill Library, and the Public Services Center). These include (but are not limited to) data information systems, network infrastructure, cybersecurity, telephone and other communication systems (e.g., cell phones, radios, etc.), audio/visual equipment, personal electronic devices, printing and duplication, workflow and document management, geographical information system, physical access control systems, and video surveillance.

The Information Technology Division serves all departments and divisions within the City by providing a high level of staff support through quick response times and effectiveness in resolving issues; monitoring and maintaining of all servers, network infrastructure, and integrated systems; and seeking new technologies to improve efficiencies and productivity so that City staff can better serve residents.

Listed below are the recent accomplishments and proposed future objectives.

Accomplishments in FY 22/23 – FY 23/24
■ Completed the implementation of the City’s Enterprise Resource Planning System (“ERP”) to increase the efficiency of City Staff and create greater levels of collaboration amongst the City’s various divisions and departments.
■ Worked with all the Community Development Divisions to streamline the permit application process by implementing a system (Decision Engine) to aid the public in deciding which permits or business license are required.
■ Replaced the City’s data backup system to ensure the City’s data is protected. ■ Implemented Microsoft Office 365 to provide staff with the latest collaboration tools and improve system reliability.
■ Installed Zoom Rooms in all City conference rooms complete with cameras, displays, and microphones to enable virtual meetings and live streaming for public access. ■ Replaced and upgraded all the portable and in-car radios for Pleasant Hill Police. ■ Completed cybersecurity penetration testing to identify and strengthen any vulnerabilities within the City’s data network.
■ Installed new LED panels in the City’s digital bulletin board which provided better resolutions and increased energy efficiency.
■ Created an online City Council Districting Look-Up Tool to aid City residents in determining which district they live in.
■ Installed an audio/video mobile control cart at the Pleasant Hill Library so that staff can project video and audio within the Story Lab.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 34
Key Objectives for FY 24/25 – FY 25/26
■ Replace and update the City’s servers and data storage solution. ■ Work with the City Clerk’s Office to replace and update the City’s Agenda Management System for public meetings.
■ Collaborate with the City’s Public Information Officer to redesign and update the City’s website. ■ Replace and update the WiFi Network at City Hall.
■ Transition the City’s on-premise phone system to a cloud-based PBX system. ■ Continue efforts to digitize the City’s archives and migrate all records into the City’s document management system so it can be easily accessible to both the staff and the public.

CM – IT DIVISION FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
INFORMATION TECHNOLOGY $1,171,365 $1,162,664 $1,915,919 $1,713,481 SALARIES $331,892 $346,440 $369,109 $382,028
BENEFITS $136,952 $115,020 $122,210 $129,295
GENERAL EXPENSES $0 $0 $32,000 $32,960
PROFESSIONAL AND CONTRACT SERVICES $0 $0 $100,000 $103,000 CONFERENCES AND TRAINING $5,300 $0 $4,600 $4,738
MAINTENANCE AND REPAIR $4,600 $6,398 $687,000 $708,930
SUPPLIES AND MATERIALS $200 $0 $0 $0
UTILITIES $40,000 $42,385 $51,000 $52,530
TRANSFER-OUT $652,421 $652,421 $550,000 $300,000

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 35
Finance
The Finance Division reports to the City Manager and prepares the City's budgets and Annual Comprehensive Financial Report (“ACFR”) and coordinates all City audit processes. It provides records and financials for all funds of the City, meeting the standard of the auditors, the City Council, and federal and state regulations. It also provides detailed financial analysis for City labor negotiations and maintains high accounting standards, safeguards the City's assets, and provides financial information to the public in a timely manner. The Finance Division provides support services for all City departments (including payroll, accounts payable, and accounts receivable) and business license administration and management. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ Received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association.
■ Continued to work with the City Council, Budget Committee and staff to provide project funding opportunities with Measure K Funds for projects such as the Intersection and Crosswalk Improvements Project for $0.7 million, additional funds for Street Resurfacing for $1.7 million, and a debt reserve for $2.5 million.
■ Provided financial updates to the Budget Committee on a regular basis. ■ Coordinated and planned for the use of the American Recovery Plan Act Funds to help the City recover from the pandemic.
■ Implemented the Enterprise Resource Planning (“ERP”) system that will streamline processes to provide timely, accurate, and easy to access information. ■ Worked closely with HdL Companies to audit and maximize the collection of sales tax, transaction and use tax, and property tax revenues.
■ Updated the Long-Term Financial Plan for FY 24/25 – FY 28/29. ■ Maintained a General Fund reserve of $10.0 million, consistent with the City Council’s reserve policy.
■ Continued to look for funding opportunities to assist with the City’s pension liability through CalPERS by creating a policy to provide additional funds to the Section 115 Pension Trust. In FY 22/23, the City Council authorized an additional contribution of $0.3 million.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 36
Key Objectives for FY 24/25 – FY 25/26
■ Set and maintain a balanced budget.
■ Continuously monitor and adjust expenditures, including personnel costs, to conform to funds available.
■ Ensure that the City has sufficient revenue to meet community needs, including evaluating alternative funding mechanisms for City projects and programs. ■ Continue to coordinate and plan for the use of the American Recovery Plan Act Funds as funds need to be allocated by December 31, 2024 and fully spent by December 31, 2026. ■ Continue to improve and enhance the ERP system for staff and the public. ■ Build and strengthen the finance team after the retirements of long tenured staff. ■ Maintain reserves for specific purposes and amounts (including unassigned reserves) to meet the City’s needs.
■ Provide an analysis and audit of Business License Fees. ■ Update the Long-Term Financial Plan biennially.
■ Update the Master Fee Schedule to ensure the City is receiving full cost recovery on services provided.

CM - FINANCE DIVISION FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FINANCE $969,599 $975,736 $1,055,023 $1,093,480
SALARIES $569,853 $621,630 $671,894 $695,410
BENEFITS $216,559 $158,060 $209,484 $221,030
GENERAL EXPENSES $14,273 $8,630 $8,755 $8,880
PROFESSIONAL AND CONTRACT SERVICES $157,198 $176,266 $153,740 $157,010 CONFERENCES AND TRAINING $5,350 $5,350 $5,350 $5,350
SUPPLIES AND MATERIALS $5,994 $5,500 $5,500 $5,500
UTILITIES $372 $300 $300 $300

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 37
Human Resources
Human Resources Division reports to the City Manager and provides support services to all City departments including employee and labor relations, recruitment and selection, employee benefit administration, worker's compensation claims, mandatory and advisory staff training, employee engagement, diversity, equity, and inclusion, risk management and safety. The recent accomplishments, future objectives, and proposed budget are shown below.

The Insurance Risk Management group, which is integrated within the Human Resources Division, coordinates the City's insurance coverage and citywide risk management activities. The City is a member of the Municipal Pooling Authority (“MPA”), a joint powers agency that provides coverage for the following types of risk: general liability, employment liability, vehicle, cyber and property. The Human Resources Division is a member of the MPA Board and engages with MPA to manage the City's work exposure, ensure a safe workplace and community, and represent the City's interest in maintaining reasonable rates.

Accomplishments in FY 22/23 – FY 23/24
■ Led successful negotiations with all four bargaining groups for three-year successor agreements, providing the City with labor peace and financial stability through 2026. ■ Recruited and on-boarded 11 new critical staff members, including, but not limited to: City Manager, Chief of Police, Senior Engineer, Building Trades Worker(s), Maintenance Worker(s), Police Officer(s) and Dispatcher(s); and provided 16 various promotional opportunities for staff including Public Works Manager, Construction Inspector, Dispatch Supervisor and Sergeant. ■ Developed, implemented, and amended as necessary employee guidelines to ensure compliance with all new county, state, and federal regulations. (i.e. Workplace Violence Prevention Plan). ■ Provided ongoing and relevant Employee Assistance Program (“EAP”) resources via Claremont and Magellan Health to support employees. Additionally, worked with PHPD command staff to ensure timely access to quality mental health resources including office visits and retreats for officers.
■ Provided information and guidance regarding FMLA/CFRA rights and responsibilities to over 23 employees throughout the year.
■ Managed and coordinated 12 worker’s compensation claims with MPA claims examiners. ■ Staffed the Diversity Commission during FY 23/24 while the City Clerk position was vacant. ■ Represented the City on the MPA Board and served on the Executive Committee. Coordinated all risk, insurance and safety programs, minimizing rate increases to the extent possible. ■ Provided employees with monthly health & wealth opportunities throughout the year to retain a healthy and happy workforce.

Key Objectives for FY 24/25 – FY 25/26
■ Provide staff with continued training and educational opportunities related to quality public service and safety.
■ Lead the negotiation of labor agreements that are financially sound commitments for the City in FY 25/26.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 38
■ Review all safety programs for compliance and update as necessary in an effort to maintain a safe and desirable working environment for employees.
■ Implement NeoGov Insight and Onboard products to streamline the recruiting process and align City processes with industry best practices.
■ Update the new employee onboarding process to help maximize employee retention and general City acumen.
■ Maintain appropriate staffing levels by partnering with departments on all recruitment efforts. ■ Review and update personnel rules and regulations as needed to ensure compliance with current legislative, regulatory, and judicial mandates.
■ Implement a diversity, equity, and inclusion strategic plan and program allowing employees to better understand each other and the community they serve. ■ Revise employee recognition program to enhance engagement between employees and support the vision of “Employer of Choice.”

CM - HR DIVISION
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
HUMAN RESOURCES $736,304 $760,189 $883,793 $841,694
SALARIES $377,010 $400,630 $430,973 $446,057
BENEFITS $122,116 $113,740 $118,672 $124,924
GENERAL EXPENSES $39,885 $39,805 $39,885 $40,550
PROFESSIONAL AND CONTRACT SERVICES $179,288 $188,009 $276,848 $212,248 CONFERENCES AND TRAINING $11,385 $11,385 $11,385 $11,750 SUPPLIES AND MATERIALS $0 $0 $0 $0
UTILITIES $6,620 $6,620 $6,030 $6,165
CM - HR DIVISION FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
INSURANCE RISK MANAGEMENT $1,472,856 $1,418,748 $1,459,743 $1,665,979 INSURANCE $1,472,856 $1,418,748 $1,459,743 $1,665,979

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 39
Community Development Department
The Community Development Department enhances the community's safety, welfare, economic opportunities, and quality of life by providing professional assistance to residents, developers, contractors, and businesses. The Department generates and fosters sustainable, equitable, and transitfriendly development that retains the character and charm of residential neighborhoods while preserving open space, encouraging high‐quality, strategic commercial development, and increasing the range of housing alternatives. The Community Development Department includes the Building and Planning (including Code Enforcement) Divisions.

Community Development Department - Building
The Building Division is part of the Community Development Department and reports to the City Manager. It provides building plan check, permit issuance, inspection, and administrative services for all building-related activity in the City to confirm compliance with applicable California Building Codes and ensure the public safety of residents and businesses in the City. The Building Division addresses residential and commercial new construction, additions, alterations, tenant improvements, general repairs, and demolition projects in the City. The Building Department coordinates its review with that of other regulatory agencies, including the fire, sanitary, water, flood control, and school districts, and other jurisdictions. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ Issued 1,649 Building Permits.
■ Performed 6,649 Building Inspections.
■ Issued 81 SolarAPP permits expediting the process to go straight to inspection. ■ Created the new PHill Online portal for public access to permits issued and to apply for new permits.
■ Implemented the new Permitting system (EPL), 3,140 customers have signed up for online access at this time.
■ Updated the division webpage with directions for accessing the new PHill Online Portal. ■ Started the “Scanning Project” to scan all existing paper permit documents and plans and convert them for access through Laserfiche. The projected target for completion is December 2024. ■ In addition to online code access, we have implemented an AI code search feature that helps our team research more efficient when responding to inquiries from Contractors, Homeowners and the Public.
■ Partnered with Diablo Valley College (“DVC”) for the 5 th California Building Officials (“CALBO”)
Virtual Career Event to encourage the next generation of building safety professionals. This year saw a significant increase in attendance from 35 to 100.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 40
Key Objectives for FY 24/25 – FY 25/26
■ Continue to improve and fine tune the EPL Permit system to make it easier for customer interaction.
■ Connect our EPL system directly with SolarAPP utilizing funds we received through the State CalAPP Program.
■ Continue to work with the Planning and Engineering Divisions on projects and streamlined communication.
■ Continue to explore ways to educate the community regarding Building Codes including using online tools.
■ Provide information to contractors and developers regarding forthcoming updates and changes in the 2025 Building Code.
■ Continue to evaluate data collected through the Interactive Permit Guide and Q-Less reservation systems to identify opportunities to amend and enhance division processes and procedures. ■ Continue to partner with DVC and CALBO to provide outreach to students. We are also looking at expanding this program across the State.

CD - BUILDING DIVISION FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BUILDING $906,445 $861,065 $907,410 $936,766
SALARIES $567,261 $571,100 $616,673 $638,255
BENEFITS $170,068 $134,000 $151,068 $158,443
GENERAL EXPENSES $4,644 $2,770 $4,526 $4,635
PROFESSIONAL AND CONTRACT SERVICES $54,590 $41,640 $25,000 $25,000 CONFERENCES AND TRAINING $3,000 $2,745 $3,090 $3,183
SUPPLIES AND MATERIALS $4,307 $6,390 $4,407 $4,527
UTILITIES $2,575 $2,420 $2,646 $2,723
TRANSFER-OUT $100,000 $100,000 $100,000 $100,000

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 41
Community Development Department - Planning
The Planning Division is part of the Community Development Department and reports to the City Manager. It provides public information, development review, environmental review, code enforcement, and long-range planning services involving land use, zoning, and development standards, and ensures implementation of General Plan goals, policies, and programs. The Planning Division also administers the design review process for development projects to ensure consistency with the City's Design Guidelines and provides staff support to the Planning Commission, Architectural Review Commission, Traffic Safety Commission, General Plan Advisory Committee and the Economic Development Committee. The Planning Division processes all customer inquiries related to zoning and land use standards, processes applications for both commercial and residential development projects and commercial signage. Finally, the division also responds to, monitors, and addresses complaints or concerns related to code enforcement issues in the City. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ Completed the General Plan Update.
■ Completed and received certification of the Housing Element Update. ■ Completed necessary rezoning requirements related to the Housing Element Update. ■ Completed miscellaneous zoning ordinance amendments that addressed signage, adding uses for new commercial services, electric vehicle parking, nonconforming provisions, accessory structure provisions and yard (setback) clarifications. ■ Completed an ordinance amendment in response to changing Accessory Dwelling Unit (ADU) provisions.
■ Completed and submitted annual reports for the General Plan and Housing Element and the Housing Successor Agency.
■ Completed the entitlement process for multiple commercial projects including multiple new veterinary clinics, various commercial façade improvements, personal service and improvement uses, a new elementary/middle school, and various downtown projects including facades and plaza enhancements.
■ Completed the entitlement process for residential projects including a multi-family development project (Kamali), multiple new single-family residences and approval of multiple accessory dwelling units, accessory structures and single-family residential renovations and additions. ■ Completed the planning approval process for smaller residential development projects including minor residential subdivisions and design review for single-family residences. ■ Continued to work with Habitat for Humanity on two projects that will add affordable units to the housing supply. The City amended an agreement to allow greater flexibility for a Habitat project at 85 Woodsworth and accommodate an additional affordable unit. ■ For 2023, processed over 500 permits and responded to over 2,000 customer zoning/land use inquiries.
■ For 2023, made over 3,700 public contacts (phone, email, site visits, meetings) related to code enforcement matters.
■ In 2023, responded to over 80 public records requests.

10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 42
Key Objectives for FY 24/25 – FY 25/26
■ Complete an update to the zoning ordinance that will be consistent with the recently adopted 2040 General Plan.
■ Complete updates to City provisions as may be required by federal and state law, including potential housing changes similar to recent law passed related to Accessory Dwelling Units and Senate Bill 9 (Urban Lot Splits and Two-Unit Projects). ■ Update the Zoning Map as necessary.
■ Complete studies as identified in the General Plan 2040 Update and Housing Element, including, but not limited to a Climate Action Plan and undergrounding utilities feasibility study. ■ Complete and establish a pre-approved Accessory Dwelling Unit (ADU) program, that will include pre-approved ADU plans that can be used for building permit issuance. ■ Review/process various redevelopment and new development projects to ensure compliance with code provisions and consistent with Citywide Design Standards and Guidelines. ■ Review/process various new use requests to ensure compliance with code provisions and minimize potential impacts to neighborhoods.
■ Update Municipal Code provisions pertaining to code enforcement. ■ Respond to and address code enforcement-related concerns.

CD - PLANNING DIVISION FY 23/24
Revised Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
PLANNING $1,137,364 $1,040,595 $1,207,830 $1,182,456
SALARIES $777,825 $776,410 $822,946 $851,749
BENEFITS $293,662 $196,490 $233,976 $244,799
GENERAL EXPENSES $23,083 $21,258 $21,308 $21,308
PROFESSIONAL AND CONTRACT SERVICES $24,433 $24,433 $104,700 $39,700 CONFERENCES AND TRAINING $6,100 $9,900 $10,100 $10,100
SUPPLIES AND MATERIALS $9,500 $8,840 $11,500 $11,500
UTILITIES $2,761 $3,264 $3,300 $3,300

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 43
Public Works Department
The Public Works Department provides the community services to maintain and enhance the City’s facilities, open space, and infrastructure, while overseeing capital projects throughout the City. The Public Works Department includes the Engineering and Maintenance divisions and the Landscaping and Lighting Assessment Districts.

Public Works Department – Engineering
The Engineering Division plans, designs, and constructs the City's capital improvement projects, including traffic signals, sidewalks, and storm drains, and Engineering staff continuously researches and submits applications to secure federal, State, and local grants to help fund these projects. Engineering manages and addresses traffic issues and operations to ensure safe circulation of pedestrians, bicyclists, and motorists; issues encroachment permits for work on public property; monitors and addresses floodplain issues and creek maintenance; and conducts plan checking and inspections for new residential and commercial subdivision developments.

Engineering also reviews and inspects residential and commercial land development in regards to construction, grading, erosion, and traffic; coordinates with local transit agencies; addresses regional transportation issues in partnership with the Contra Costa Transportation Authority (CCTA); and provides public outreach on construction and clean water program standards. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ Issued 351 encroachment permits to various utility companies and homeowners. ■ Completed the FY2023/2029 Capital Improvement Program. ■ Completed the 2023 Intersection and Crosswalk Improvement Project. ■ Completed the 2023 Oak Park Boulevard Sidewalk Gap Closure Project. ■ Completed the Pleasant Hill Library.
■ Completed the Diablo View Storm Drain Project.
■ Completed the Taylor Boulevard and Civic Drive Signal and Pathway Project. ■ Completed the Downtown Street Tree, Phase I Project.
■ Assisted and managed Contra Costa Water District’s water line replacement projects on Elinora Drive and Gregory Gardens.
■ Assisted and managed Central Contra Costa Sanitary District’s sewer main replacement projects on Elinora Drive and Gregory Gardens.
■ Managed construction activities of major private development projects, including, but not limited to, 401 Taylor, Starbucks on Contra Costa Boulevard, and Davidon Oak Park Subdivision. ■ Completed the Bicycle Pedestrian Master Plan.
■ Completed the Local Roadway Safety Plan.
■ Obtained $200,000 in Federal grant funds for developing a roadway Safety Action Plan.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 44
Key Objectives for FY 24/25 – FY 25/26
■ Complete "complete streets" enhancements along Contra Costa Boulevard between Viking Drive and Harriet Drive as part of the Contra Costa Boulevard Improvement project.
■ Complete the City Hall Pond and Fountain Renovation Project. ■ Complete the Roadway Safety Action Plan.
■ Implement Traffic Calming Improvement Programs.
■ Implement the Citywide Bridge Repair Program.
■ Implement the Storm Drain Improvement Program.
■ Complete Street Corridor Study on Gregory Lane and Oak Park Boulevard. ■ Pursue grant funding for the Monument Boulevard Complete Streets Project. ■ Implement Smart Signal Project in partnership with CCTA along Monument Boulevard, Contra Costa Boulevard and Taylor Boulevard.
■ Continue to assist Planning and Building divisions with the processing of their entitlements and building permits, respectively.

PW - ENGINEERING DIVISION FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
ENGINEERING $1,310,443 $1,044,885 $1,146,283 $1,173,462 SALARIES $855,517 $793,010 $863,181 $893,395
BENEFITS $306,427 $207,470 $220,808 $232,455

PROFESSIONAL AND CONTRACT
SERVICES $126,227 $33,436 $44,789 $29,825
CONFERENCES AND TRAINING $6,580 $1,000 $6,000 $6,000
SUPPLIES AND MATERIALS $8,811 $4,783 $6,313 $6,439
UTILITIES $6,881 $5,186 $5,192 $5,348

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Departmental Budgets 45
Public Works Department - Maintenance
The Maintenance Division performs maintenance of City properties. This includes upkeep of City buildings; road repair (small potholes and pavement crack sealing); storm drain cleaning; vehicle and equipment repair; and maintenance of public creeks, medians, roadsides, and open space. The Division is responsible for managing the City's Street Resurfacing Program, the Diablo Vista Water System, Assessment District 20 and 22, and the solid waste and recycling contract and complaints. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 – FY 23/24
■ Visually inspected the 1,620 storm drain catch basins throughout the City for cleaning and flushing, utilizing staff to complete repairs as needed. ■ Clean the City maintained channel system for drainage. ■ Mailed creek clean-up letters to the residents along the 11.7 miles of private creeks and 1.6 miles of public creeks and inspected creeks to identify and resolve potential problem areas. ■ Monitored and maintained the 27.5 acres of high-maintenance landscaping, 23 acres of median landscaping, 21 acres of roadsides, and 53 acres of open space. ■ Set up and maintained three sandbag stations at City Hall, the Community Center, and in the lot on Hawthorne Drive during rain events.
■ Maintained 3,300 traffic, safety, and regulatory signs. ■ Maintained 33 Police vehicles, 35 Community Development vehicles, 15 Recreation & Park District vehicles, and the Senior Van.
■ Maintained 2,500 street trees.
■ Maintained 55,975 square feet of City-owned buildings. ■ Cut the fire breaks on the 53 acres of City maintained open space. ■ Removed the accumulated debris from under the City maintained bridges. ■ Inspected and maintained the 260 City owned street lights in the Downtown and Ellinwood. ■ Special event set up, including the Art, Wine and Music Festival, the 4th of July parade, Police Department’s Annual National Night Out, the Summer Concert Series, and Light Up the Night. ■ Maintenance of 60, 240 linear feet of red curb, 580 linear feet of yellow curb, 305 linear feet of green curb, and 90 linear feet of blue curb. refresh as needed. ■ Completed the 2022 Street Resurfacing project including 57 residential streets and two collector streets, installation of 10.36 miles of new thermoplastic striping on residential and collector streets per the City’s bike and ped plan, and the installation of 14 new ADA compliant curb ramps. ■ Completed a successful Proposition 218 vote for a rate increase for the Diablo Vista Water System Operating and Capital Systems.
■ Completed the Diablo Vista Water System 12” Main Rehabilitation Project, Phase 2, which included the installation of approximately 800 linear feet of new 12” irrigation water main and appurtenances through private property and public right of way.

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■ Completed MTC’s P-TAP 23 which provided for the inspection and rating of the City’s 110 miles of asphalt pavement roadways.
■ Obtained $75,000 in State funding for SB 1383 Implementation. ■ Implement all SB 1383 regulations and complete all mandated reporting related to garbage, recycling, and food/green waste.
■ Annual inspection compliance with County Hazmat, Fire, Safety and Underground Storage. ■ Continual employee education for Qualified Applicators Certificate (pesticide spray license). ■ Tracked and reported the annual pesticide usage to the Department of Agriculture (prepare for yearly inspection on equipment and use records).
■ Tracked and provided quarterly reports to the Central Contra Costa Sanitary District on the recycled water system within the City of Pleasant Hill. ■ Displayed and removed American flags on the Contra Costa Boulevard streetlight poles during nine patriotic occasions throughout the year.

Key Objectives for FY 24/25 – FY 25/246
■ Maintain the integrity of the streets by filling potholes in a timely manner. ■ Continue the crack sealing program to minimize potholes. ■ Perform quarterly streetlight surveys that locate and report problem lights to PG&E for repairs. ■ Replace faded or damaged traffic and street name signs. ■ Continue to maintain the landscaping and lighting in the six zones in Assessment District 20 and the two zones in Assessment District 22.
■ Continue to maintain City-owned buildings and make long-term repairs. ■ Maintain the new Library building, including new right-of-way landscaping on Oak Park Boulevard and Monticello Avenue.
■ Continue to assemble, display and remove the large informational A-frame signs as needed. ■ Clean up homeless encampments, respond to calls for accident clean up, and cut up and remove fallen trees.
■ Continue to display American flags on the Contra Costa Boulevard streetlight poles during nine patriotic occasions.
■ Continue to set up and take down the stage for the summer concert series and special events in the downtown, and continue to play a major role in setting up for the 4th of July Parade and festivities; the Art, Wine & Music Festival; Light up the Night; and Community Service Day events. ■ Complete the citywide paving survey of all residential, arterial, and collector streets (P-TAP 25). ■ Complete the Police Department Underground Storage Tank Installation Project. ■ Implement all SB 1383 regulations and complete all mandated reporting related to garbage, recycling, and food/green waste.
■ Continue to provide quality assistance in support of other City divisions.

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PW – MAINTENANCE DIVISION FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
MAINTENANCE $2,816,812 $2,677,017 $2,945,460 $3,098,015 SALARIES $1,299,799 $1,230,600 $1,268,693 $1,313,760
BENEFITS $398,280 $321,910 $509,873 $536,667
GENERAL EXPENSES $274,194 $275,571 $287,648 $296,128
PROFESSIONAL AND CONTRACT SERVICES $152,618 $167,299 $172,682 $177,383 CONFERENCES AND TRAINING $9,329 $7,021 $7,232 $7,449
MAINTENANCE AND REPAIR $396,195 $366,168 $387,295 $445,439 SUPPLIES AND MATERIALS $147,374 $124,435 $122,502 $125,967 UTILITIES $109,976 $154,966 $159,616 $164,405
FIXED ASSET $29,047 $29,047 $29,919 $30,817
Maintenance Division – Vehicle/Equipment Replacement Transfers This represents the City’s General Fund contribution to fund vehicle replacement for the Police Department and the Maintenance Division. The proposed budget is shown below.

PUBLIC WORKS DEPARTMENT

MAINTENANCE DIVISION
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
VEHICLE/EQUIPMENT REPLACEMENT $200,000 $200,000 $236,000 $243,080 TRANSFER-OUT $200,000 $200,000 $236,000 $243,080

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Public Works Department - Landscaping and Lighting Assessment Districts Assessment districts are special tax districts, created by a vote of property owners within the district, to fund capital improvements and maintenance services. Revenue is raised through assessments on property tax bills. The City has two assessment districts, AD20 and AD22, as described below.

Assessments paid by property owners are received in the City’s General Fund, then transferred to two special funds to account specifically for the revenues and expenditures of each assessment district separately.

Assessment District 20 (Commercial)
Commercial Landscaping and Lighting Assessment District 20 (AD20) was created by a vote of the property owners in 1988. The budget is the General Fund contribution to Commercial Landscaping and Lighting District 20 Fund, which accounts for assessments on commercial properties that pay for landscape, maintenance, street lighting and sidewalk repair within commercial districts.

Please see the map that follows for the boundaries of Assessment District 20.

Assessment District 22 (Grayson Woods & Gallery Walk)
Landscaping and Lighting Assessment District 22 (AD22) was created by a vote of the property owners in 1997. The budget is the General Fund contribution to Landscaping and Lighting Assessment District 22 Fund, which accounts for assessments received from Grayson Woods and Gallery Walk property owners to pay for landscaping and lighting costs in these developments.

The proposed budgets are shown below. For further details regarding these districts, please see the Other (non-General Fund) Budget Information section of the budget document.

PUBLIC WORKS DEPARTMENT FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget

LIGHTING AND LANDSCAPING ASSESSMENT
DISTRICT TRANSFERS (AD 20 AND AD 22)
$105,501 $105,501 $105,567 $105,636
4019 - TRANSFER OUT (L&L AD #20-ZN 1) $21,100 $21,100 $21,100 $21,100 4020 - TRANSFER OUT (L&L AD #20-ZN 2) $25,194 $25,194 $25,194 $25,194 4021 - TRANSFER OUT (L&L AD #20-ZN 3) $6,929 $6,929 $6,929 $6,929 4022 - TRANSFER OUT (L&L AD #20-ZN 4) $1,200 $1,200 $1,236 $1,274 4023 - TRANSFER OUT (L&L AD #20-ZN 5) $27,085 $27,085 $27,085 $27,085 4024 - TRANSFER OUT (L&L AD #20-ZN 6) $18,638 $18,638 $18,668 $18,699 4025 - TRANSFER OUT (L&L AD 22-GRYSN) $2,297 $2,297 $2,297 $2,297

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Police Department
The Pleasant Hill Police Department's mission is to maintain public safety for the City's residents, businesses, and visitors. The department provides service through four divisions: Administration, Operations, Support Services, and Professional Standards.

The Police Department's highest priority is to lawfully protect the lives and property of the people who live in or visit Pleasant Hill while safeguarding individual rights and liberties. To accomplish this, the department strives to develop strategies, programs, and partnerships that address crime and quality of life issues impacting the community. The department is committed to maintaining and developing the public's trust. Staff recognizes that they are most effective when they have established strong trust within the community. The department achieves this through a variety of means, including, but not limited to, providing the highest level of professional service, impartial and lawful resolution of problems, community-police partnerships, and community engagement. The recent accomplishments, future objectives, and proposed budget are shown below.

Accomplishments in FY 22/23 and FY 23/24
■ Expanded the City’s Unmanned Aerial System (drone) program. ■ Successfully deployed the Department’s Theft Suppression Team around local businesses targeting organized retail theft.
■ Acquired grant funding for officer and employee wellness programs and services. ■ Utilized the Chief’s Advisory Panel several times to include the critique of significant events that were handled by the Police Department.
■ Continued community outreach efforts with the Annual Toy Drive, Coffee with the Cops, National Night Out, social media efforts, School Outreach Program, and more. ■ Began participating in the United States Secret Service Cyber Fraud Task Force. ■ Continued partnership with the County Mobile Crisis Response Team. ■ Implemented Project Lifesaver, which provides a timely response to save lives and reduce potential injury for adults and children with the propensity to wander due to a cognitive condition.
■ Investigated and solved several serious crimes including three different homicides. ■ Attended a department team building workshop to improve service to the community, efficiency, leadership, and cohesiveness within the Police Department. ■ Acquired and installed a digital forensic evidence storage system. ■ Successfully conducted five different promotional processes within the department.

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Key Objectives for FY 24/25 and FY 25/26
■ Develop strategies and programs to reduce crime and increase public safety. ■ Maintain the School Resource Officer.
■ Effectively deploy police resources, including a focus on priority areas and issues, such as schools and homelessness.
■ Improve traffic safety throughout the City and particularly around schools. ■ Continue and expand community engagement and volunteer opportunities around public safety, including Community Emergency Response Teams (CERT), the Chief’s Advisory Panel, and reinvigorating the Neighborhood Watch to enhance communication and promote education. ■ Fully integrate and enhance a comprehensive and resilient suite of emergency communication tools to include the Community Warning System, social media, and Nixle, which are accessible to the entire community including underrepresented groups. ■ Maintain strong relationships with the Fire District and other public safety organizations and continue to participate in regional public safety activities. ■ Continue to work with the public on reducing property crime. ■ Support the CERT Program.
■ Continue emergency management and disaster preparedness training for City staff. ■ Improve multi-jurisdictional coordination of disaster preparedness, including with schools, colleges, the Fire District, CERT, the County, and the City. ■ Include the City Council in appropriate Emergency Operations Center exercises. ■ Sponsor, support, and promote diverse community and cultural events taking place in the City, organized by other public and private organizations.
■ Provide opportunities for community members to become more familiar with the City organization and its policies and procedures, including through a Local Government Academy program.
■ Continue and increase regional efforts with the cities of Concord, Martinez, and Walnut Creek to better address issues surrounding homelessness.
■ Continue to provide crisis intervention training to all Police Officers to better equip them in dealing with persons in crisis.
■ Work more closely with businesses to address crime and quality of life issues. ■ Continue to leverage technology to increase public safety and enhance service to the community including developing and implementing a Real Time Information Center. ■ Partner with local schools, businesses, and churches to provide active shooter training. ■ Continue to participate in School Outreach Program.
■ Make aesthetic upgrades to the police department facility to increase professional image and organizational pride.
■ Provide traffic safety through continued participation in Traffic Safety Commission, Every 15 Minutes program and community education programs.

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■ Add a second Motor Officer to the Traffic Unit.
■ Continue to partner with neighboring police agencies to provide periodic traffic saturation at critical locations.
■ Continue participating with the Central County Regional SWAT team to ensure that the highest level of public safety is achieved.
■ Enhance our ability to contact and communicate internally and with the public during emergencies.
■ Recruit, test, and hire highly qualified personnel to fill vacancies among sworn and civilian personnel.
■ Strive to fill specialized positions to enhance public safety, problem solving, and increase quality of life.
■ Provide superior training to all personnel to ensure the law enforcement needs of the community are understood and being met.
■ Utilize Community Service Officers in new ways to enhance service and increase organizational efficiency.
■ Deploy new Computer Aided Dispatch (CAD) system.
■ Work with Contra Costa Community College District Police Department on formulation of a Memorandum of Understanding for CAD and dispatch services. ■ Implement Smart 911 feature to increase public safety and service. ■ Implement Text to 911 system to increase public safety and our ability to better serve our community.
■ Seek ways to ensure and enhance employee longevity and well-being. ■ Increase number of volunteers to improve organizational efficiency, public safety, and services offered to the community.

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POLICE DEPARTMENT
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
POLICE $14,068,541 $13,488,025 $13,890,462 $14,723,394
SALARIES $8,964,620 $8,805,700 $9,300,983 $9,625,470
BENEFITS $3,444,784 $3,002,670 $3,275,047 $3,441,063
GENERAL EXPENSES $115,465 $115,899 $139,992 $147,902
PROFESSIONAL AND CONTRACT SERVICES $538,490 $553,677 $611,100 $666,150 CONFERENCES AND TRAINING $128,670 $127,064 $146,225 $159,460 MAINTENANCE AND REPAIR $48,700 $42,940 $46,000 $47,000
SUPPLIES AND MATERIALS $164,112 $157,851 $166,165 $175,240 UTILITIES $163,700 $182,224 $204,950 $211,109
TRANSFER-OUT $500,000 $500,000 $0 $250,000

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City Attorney
The City Attorney’s Office implements policies and objectives of the City Council by providing legal services in an efficient and effective manner to the City Council, City Commissions, and City staff. The City Attorney administers and manages the claims component of the City’s risk management function and represents the City in litigation filed by or against the City. The proposed budget is shown below.

CITY ATTORNEY DEPARTMENT
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
CITY ATTORNEY $545,465 $534,185 $551,030 $567,677
SALARIES $21,833 $24,950 $25,538 $26,431
BENEFITS $6,024 $4,440 $5,392 $5,696
GENERAL EXPENSES $9,814 $4,695 $5,000 $5,000

PROFESSIONAL AND CONTRACT

SERVICES
$507,694 $500,000 $515,000 $530,450
SUPPLIES AND MATERIALS $100 $100 $100 $100

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Non-Departmental
This “department” accounts for expenditures that are not directly related to any specific City department. It includes projections for payouts of unused sick leave when employees retire and property tax administrative fees paid to Contra Costa County.

This department also includes contractual services provided by sales and property tax consultants that ensure the City is receiving the maximum revenue. The City’s payment toward the CalPERS unfunded pension liability and final benefit payments for employees retiring from the City. The proposed budget is shown below.

NON-DEPARTMENTAL
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
NON DEPARTMENTAL $4,411,044 $4,204,321 $5,125,754 $5,471,370 UNFUNDED PERS LIABILITY PAYMENT $3,872,255 $3,872,260 $4,590,104 $4,939,800 NON DEPARTMENTAL $538,789 $332,061 $535,650 $531,570

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GENERAL FUND

BUDGET INFORMATION

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BUDGET SUMMARY
The City operates on a two-year (biennial) budget. Through the budget, the City Council allocates the City’s limited financial resources to the community’s top priorities and authorizes City staff to collect revenues and make expenditures.

Staff prepared a proposed FY 24/25 – FY 25/26 Biennial Budget by forecasting revenue and allocating it for expenditure on the City Council’s priorities, as expressed in the City Council Goals.

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GENERAL FUND REVENUE
General Fund revenues are expected to total $31.0 million in FY 24/25 and grow to $31.9 million in FY 25/26. Future revenues from sales tax, transactions and use tax, and property tax were forecasted using information provided by the City’s consultants, HdL Companies and HdL Coren & Cone (HdL).

Consistent with modest forecast scenario, most other revenues are expected to grow at 3.0% annually for FY 24/25 and FY 25/26. City fees are expected to grow at least 2.4% based on the annual change in the Bureau of Labor Statistics’ Consumer Price Index for All Urban Consumers (CPI-U) for the San Francisco-Oakland-San Jose metropolitan area as of February 2024 and updates to the Master Fee Schedule for full cost recovery.

Property Tax
Property Tax
Based on consultation with HdL, an experienced property tax consultant, property tax revenue is expected to grow to $4.3 million, an increase of 4.7% in FY 24/25; and $4.5 million, an increase of 4.2% in FY 25/26. The forecast assumes an average annual increase of 4.6% for FY 26/27 through FY 28/29.

The increase each year is due to higher assessed valuations on residential properties that have changed ownership and a smaller portion due to the recapture of temporarily reduced valuations.

Property Tax in Lieu of Vehicle License Fee
The motor vehicle license fee (VLF) is an annual tax on the ownership of registered vehicles collected by the State Department of Motor Vehicles and then distributed to cities and counties. In 2004, the State Legislature permanently reduced the tax rate from 2% to 0.65% of a vehicle’s current market value. The reduction in VLF revenue to cities and counties was offset by an increased transfer of property tax from the State to cities and counties. This transfer is called the “Property Tax in Lieu of VLF.” The City is forecasting ongoing increases to this revenue such that it will total $4.7 million in FY 24/25, with a further increase to $4.9 million in FY 25/26.

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Sales Tax and Transactions and Use Tax
Sales Tax
Based on projections provided by both HdL Companies and the City’s Economic Development Manager, sales tax is projected to be $10.5 million in FY 23/24, increase to $10.9 million in FY 24/25 and then $11.1 million in FY 25/26. The assumption is based on the City’s past historical spending patterns, adjusting for online sales after the Supreme Court’s South Dakota v. Wayfair Inc. decision, inflation, and the assumption that the large, vacant retail spaces in Downtown Pleasant Hill will be filled. The City also had some one-time negative corrections in FY 23/24 by the State for $0.14 million. Online shopping revenue is deposited in the County pool and then allocated on a pro rata share of taxable sales each quarter.

Transactions and Use Tax (TUT)
Measure K, a half-cent transactions and use tax (TUT), was approved by Pleasant Hill voters in the November 2016 election. The tax became effective April 1, 2017, for a 20-year period. Based on projections provided by HdL Companies, TUT is projected to be $5.6 million in FY 24/25 and $5.8 million in FY 25/26. This is combined in the General Fund for reporting, but detail is shown as part of the Other City Funds section.

Other Taxes and Assessments
Franchise Fees
State law authorizes cities to grant franchises to utility and other companies for their use of the public right of way (streets, alleys, sidewalks, etc.) to locate utility lines or operate vehicles. The franchise fees are calculated as a percentage of the franchisee’s gross revenues earned from services delivered or performed by the franchisee within the City. The maximum gas and electric franchise rate is the greater of 1% on gas and electric adjusted gross revenue OR 2% of the asset investment base within the City, as set by California law. PG&E remits its payment annually in April based on revenues for the preceding calendar year. The City collects a franchise fee of 5% from cable operators (currently AT&T/Pacific Bell, Comcast and WAVE Broadband). The fee is calculated on gross revenues. Additionally, the City collects a 12% negotiated franchise fee from the City’s refuse collector, Republic Services. Franchise fee revenue is projected for $2.4 million in FY 24/25 and $2.5 million for FY 25/26, which is an annual increase of

3.0% year-over-year.

Transient Occupancy Tax
The City currently has seven hotels (Hyatt House, Sonesta Select, Residence Inn by Marriott, Hilton Homewood Suites, Extended Stay America, Sun Valley Inn, and Pleasant Hill Inn). These hotels collect and remit a 10% transient occupancy tax (TOT) to the City. The City Council authorized the establishment of the TOT by Ordinance No. 139 in 1965.

TOT revenues have not returned to pre-COVID levels, as travel for business and leisure is still suppressed.

TOT revenues climbed to $2.5 million in FY 18/19 and were projected to reach $3.0 million, but TOT dropped to $1.6 million during COVID-19. This revenue source is still slowly recovering and has been level the last couple of fiscal years at $2.2 million. In FY 23/24, revenues for TOT are estimated at $2.21 million with a projected annual increase of 2% to $2.26 million in FY 24/25 and $2.3 million in FY 25/26.

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Business License Tax
Business license taxes are paid by individuals and entities for conducting business in Pleasant Hill and help pay for public services that contribute to a favorable business environment. The rate depends upon the category of the business. Some businesses (e.g., general contractors) have the option to pay a flat rate, but most pay the tax based on their gross receipts in the City of Pleasant Hill. The City Council authorized the establishment of the Business License Tax by Ordinance No. 33 in 1962.

The City processed thousands of active business licenses this past year and implemented a new permitting and licensing system. Revenue in this category is expected to continue to increase slightly over past years and to continue to increase by the expected growth rate of inflation, approximately

3.0%, to $3.2 million in FY 24/25 and $3.3 million in FY 25/26.

Other Taxes
Other taxes include utility user’s tax (UUT) and property transfer tax. Utility user’s tax is a 1% tax levied on telephone service. The City Council authorized the establishment of the UUT by Ordinance No. 524 in 1983. Property transfer tax is collected on the sale of property at the rate of $0.275 for each $500 of sales price or portion thereof. The City Council authorized the establishment of the Property Transfer Tax by Ordinance No. 194 in 1967.

This revenue source is lower than previous years, as rising mortgage rates have not decreased home values, but have dampened homes sales. These revenues are projected to be $0.28 million in FY 24/25 and increase to $0.30 million in FY 25/26.

Licenses and Permits
The revenue in this category comes from permits and fees collected. This category includes building, electrical, plumbing, and energy permits, primarily generated from construction-related activity. Permit and fee revenue for FY 23/24 is projected to be $1.6 million, due to the high number of projects that are nearly completed, which include two large, residential developments projects. Revenue for FY 24/25 and FY 25/26 is based on an annual 3% growth rate, not including these large one-time revenues, and assumes adoption of the updated Master Fee Schedule that was recently completed to incorporate full cost recovery. The revenue is projected to be $1.42 million in FY 24/25 and $1.46 million in FY 25/26.

Fines and Forfeitures
The fines and forfeitures category primarily consists of public-safety related fines and forfeitures and traffic violations. The revenue in this category was fairly constant prior to COVID-19 at around $45 thousand and is projected to be $15 thousand in FY 23/24. The City is being conservative with this revenue source and projected $15 thousand in FY 24/25 and $16 thousand in FY 25/26.

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Use of Money and Property
The use of money and property category includes interest and dividend income on the City’s investment of fund balances, primarily General Fund working capital and reserves. The City’s financial institution is Bank of the Montreal (formerly Bank of the West). The City’s cash is primarily invested with the State of California Local Agency Investment Fund (LAIF) and with Chandler Asset Management. Revenues in this category are forecasted to fluctuate depending upon the General Fund’s invested cash balance.

This revenue source has risen as interest rates have climbed significantly over the last couple of years partially due to inflation concerns. Revenue in this category is projected at $660 thousand in FY 24/25 and $670 thousand in FY 25/26.

Intergovernmental
This category consists of revenue from other governmental agencies, such as mandated cost reimbursements and reimbursements for Peace Officer Standards and Training (POST) from the State of California and includes California Statewide Communities Development Authority revenue from the Wood Creek Apartment public benefit agreement. Revenue is expected to be $205 thousand in FY 24/25 and $206 thousand in FY 25/26.

Other Revenue
This category includes numerous “other” smaller revenues that do not fall within the above-mentioned categories. This also includes revenue that is currently unknown or unexpected, but the City receives (e.g., FEMA reimbursements, grants, refunds). Revenues in this category are projected to remain fairly constant at $271 thousand for FY 24/25 and FY 25/26.

Charges for Services
Revenues from charges for services mainly comprise external reimbursements and fee-based payments for services. These revenues primarily include fees for police service and false alarm/renewal fees. This category also includes Planning and Engineering-related fees for services performed, such as planning and engineering review of development projects. This revenue has been adjusted based on the assumption of the adoption of the Master Fee Schedule, as discussed in “Licenses and Permits” section above. Revenues are forecasted to at $474 thousand in FY 24/25 and $490 thousand in FY 25/26.

Transfers from Other Funds
This category consists of a transfer of $30 thousand annually from the Supplemental Law Enforcement Services Account (SLESA) grant to the General Fund to offset various Police Department expenditures.

In FY 24/25, this also includes the transfer of the remaining American Rescue Plan Act funds for governmental services for $251 thousand.

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General Fund Revenue Summary
City of Pleasant Hill General Fund
$ in thousands

REVENUES & SOURCES
FY 23/24
Authorized
Budget
FY 23/24
Projected
Results
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
PROPERTY TAX $8,647 $8,647 $9,005 $9,378
SALES TAX $10,886 $10,529 $10,845 $11,121
OTHER-TAXES AND ASSESSMENTS $5,851 $5,579 $5,736 $5,897 FRANCHISE $2,360 $2,370 $2,441 $2,514
LICENSES AND PERMITS $1,055 $1,577 $1,417 $1,460
FINES AND FORFEITURES $15 $15 $15 $16
USE OF MONEY AND PROPERTY $329 $650 $660 $670
INTERGOVERNMENTAL $199 $275 $205 $206
OTHER-REVENUE $258 $119 $272 $272
CHARGES FOR SERVICES $479 $489 $474 $490
TRANSFERS FROM OTHER FUNDS $155 $155 $282 $30
TOTAL REVENUES AND SOURCES $30,234 $30,405 $31,352 $32,054

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 General Fund Budget Information 70

GENERAL FUND EXPENDITURES
General Fund expenditures are budgeted at $33.8 million for FY 24/25 and $35.2 million for FY 25/26.

The major expenditure categories are discussed below. Staff budgeted salaries and most non-personnel expenditures are projected as growing 3.0% annually.

Personnel – Salaries and Benefits
Salaries
Salaries are budgeted to increase at 3.25% for FY 24/25 and 3.5% for FY 25/26 based on recently approved Memorandum of Understanding agreements working with the City’s bargaining groups.

Salaries are budgeted to be $15.7 million in FY 24/25 and increase to $16.2 million in FY 25/26. The budget assumes that a portion of salaries for some positions will continue to be funded by Capital Improvement and other Special Revenue Funds transferred into the General Fund. The budget also assumes savings due to hiring freezes on certain positions, which will provide savings of $0.9 million in FY 24/25 and $0.95 million FY 25/26.

Benefits – Retirement
Employee pension benefit costs were budgeted consistent with the most recent actuarial information provided by the California Public Employees’ Retirement System (CalPERS). The City is required to make two types of contributions to CalPERS, one for new service credit earned by current employees (referred to as “normal cost”) and one to pay off unfunded liability related to service credit earned by employees in the past. The City’s normal cost contributions are $2.0 million in FY 24/25 and increase to $2.1 million in FY 25/26. Contributions toward unfunded liability grew from $3.9 million in FY 23/24 to $4.6 million in FY 24/25, and increase to $4.9 million in FY 25/26. The City Council approved a pension rate stabilization reserve in May 2022 by approving a Section 115 trust and making an initial deposit of $1.0 million. The Section 115 trust will be another tool to respond to pension fluctuations, but this will take time to build even though the City has earned interest and provided additional contributions. The balance of the Section 115 trust as of May 2024 is approximately $1.4 million.

Benefits – Health Insurance and Other Benefits
For purposes of the biennial budget, staff assumed medical insurance premiums would increase 6% annually. Insurance costs are projected to be $1.7 million in FY 24/25 and increase to $1.8 million for FY 25/26. Workers Compensation insurance is expected to increase due to the market, which is projected to be $718 thousand in FY 24/25 and $791 thousand in FY 25/26. Other miscellaneous benefits, including dental insurance and vision insurance, are expected to increase by 3% annually.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 General Fund Budget Information 71
Non-Personnel Expenditures
General Expenses
This category includes expenditures for postage, fuel, printing, memberships, publications, uniform allowance and other miscellaneous expenditures. The main increase in this category is rising fuel costs.

The projected expenditures are $808 thousand for FY 24/25 and $831 thousand for FY 25/26.

Professional and Contract Services
This category includes expenditures for specialized contract services such as legal, auditing, videotaping, and contracted animal control services. The expenditures for this category are expected to be $2.3 million for FY 24/25 and $2.2 million for FY 25/26. The slight decrease is related to election costs in FY 24/25.

Conferences and Training
This category includes expenditures for conferences and training, which are expected to range from approximately $226 thousand to $240 thousand FY 24/25 and FY 25/26. Conferences and training include customer service training and technical training such as the League of California Cities Planning Commissioners Academy and training from the California Public Employers Labor Relations Association.

Most of the training is required training for the Police Department for $146 thousand in FY 24/25 and $160 thousand in FY 25/26.

Maintenance and Repair
This category includes expenditures for relatively minor corrective repairs for City Hall, the Police building, and the Public Services Center. This also includes computer services and software programs that are essential to City services. These are budgeted for $1.1 million and $1.2 million during FY 24/25 and FY 25/26. These expenses are different from those related to the City’s major capital improvement efforts, which are detailed in the Capital Improvement Plan. The City’s annual contribution for capital repairs to City buildings is included in the transfer out category.

Supplies and Materials
This category includes expenditures for supplies and materials and projected to range from $354 thousand to $367 thousand during FY 24/25 and FY 25/26. Supplies include office supplies, computer supplies, landscape supplies, storm drain supplies, graffiti removal supplies, sign supplies, and expenditures for small tools.

Utilities
This category includes expenditures for utilities for City Hall, the Police Department building, and the Public Services Center. Utilities expenditures are budgeted for $621 thousand and $640 thousand for FY 24/25 and FY 25/26, which have risen significantly in the recent years due to rising rates.

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 General Fund Budget Information 72
Insurance
The City is a member of the Municipal Pooling Authority (MPA), a joint powers authority that provides self-insurance and insurance coverage against the risk of losses. Insurance premiums have risen due to public safety lawsuits nationwide, wildfires, and no limits on settlements in California. Insurance premiums rose from $1.0 million in FY 22/23 to $1.4 million in FY 23/24. They continue to rise and are budgeted for $1.5 million in FY 24/25 and $ 1.7 million FY 25/26 for property, vehicle, and liability coverage. Insurance for workers’ compensation is included in the budget under the employee benefits category.

Promotions and Contributions
This category includes the budget for City Council annual grants to programs such as Meals on Wheels, the Senior Nutrition Program at Pleasant Hill Recreation & Park District, Friends of Rodgers Ranch, Light Up the Night, and other programs such as Community Service Day. The budget will be $165 thousand for FY 24/25 and FY 25/26.

Fixed Assets
This category covers expenditures for furniture and equipment, which are expected to range from $30 thousand annually for FY 24/25 and FY 25/26.

Transfer Out
This category includes transfers of funds out of the City’s General Fund into special funds established to specifically account for revenues and expenditures related to information technology, vehicles, the Capital Improvement Plan, and the assessment districts. The City has budgeted transfers of approximately $236 thousand to $243 thousand annually for vehicle and equipment replacement; $550 thousand annually for information technology; approximately $100 thousand annually for capital repairs to City buildings; and $103 thousand to Assessment Districts 20 and 22 for landscaping and lighting improvements in those districts that benefit the general public.

10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 General Fund Budget Information 73
General Fund Expenditure Summary
City of Pleasant Hill General Fund
$ in thousands
GENERAL FUND EXPENDITURES & USES FY 23/24
Approved
Budget
FY 23/24
Projected
Results
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
SALARIES $15,269 $14,741 $15,686 $16,232
BENEFITS $5,783 $4,588 $5,387 $5,653
BENEFITS PERS UNFUNDED ACTUARIAL LIABILITY PAYMENT $3,872 $3,872 $4,590 $4,940 GENERAL EXPENSES $775 $685 $808 $831
PROFESSIONAL AND CONTRACT SERVICES $1,941 $1,961 $2,293 $2,185 CONFERENCES AND TRAINING $198 $186 $226 $240
MAINTENANCE AND REPAIR $452 $418 $1,123 $1,204
SUPPLIES AND MATERIALS $383 $364 $356 $370
UTILITIES $475 $566 $621 $640
INSURANCE $1,475 $1,419 $1,460 $1,666
PROMOTIONS AND CONTRIBUTIONS $162 $129 $165 $165
FIXED ASSET $29 $29 $30 $31
TRANSFERS TO OTHER FUNDS $1,556 $1,556 $989 $996
TOTAL ON-GOING OPERATING EXPENDITURES $32,370 $30,514 $33,734 $35,153

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 General Fund Budget Information 74

GENERAL FUND BALANCE
Given the budgeted revenues and expenditures discussed above, the City has annual deficits and will need to use the General Fund balance, as shown below.

GENERAL FUND BALANCE
$ in thousands
FY 23/24
Projected
Results
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
Fund Balance, Beginning $13,786 $13,677 $11,295
Total Ongoing Revenue $30,405 $31,352 $32,054
Total Ongoing Operating Expenditures ($30,514) ($33,734) ($35,153) Surplus/(Deficit) Ongoing ($109) ($2,382) ($3,099)
Fund Balance, Ending $13,677 $11,295 $8,196

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 76

OTHER(NON-GENERALFUND)

CITY BUDGET INFORMATION

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 77

PAGE INTENTIONALLY LEFT BLANK

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 78

OTHER (NON-GENERAL FUND) CITY FUNDS BUDGET SUMMARY
The City’s financial resources are separated into three different types of funds for accounting and financial reporting purposes: Governmental Fund, Proprietary Fund, and Fiduciary Fund.

The majority, and the most prominent, of the City’s financial resources are in Governmental Funds, which include the General Fund, special revenue funds, and capital improvement project funds. The City has just one Proprietary Fund, the Diablo Vista Water System, and one Fiduciary Fund, the Pleasant Hill Redevelopment Successor Agency.

Previous sections of the budget addressed primarily the General Fund. The following pages present budget information for all funds other than the General Fund, as listed below.

Governmental Funds
General Fund
Special Revenue Funds
General Government
■ American Rescue Plan Act Fund (ARPA)
■ Waste Management/Recycling Fund
■ Senior Van Services Fund
Community Development
■ Unified Lighting District Fund
■ Affordable Housing Fund
■ General Plan Fee Fund
■ Housing Successor Agency Fund
■ Commercial Landscape and Lighting District Fund (Assessment District 20) ■ Landscaping and Lighting District Assessment Fund (Assessment District 22) Public Safety
■ Vehicle Abatement Fund
■ Traffic Safety Fund
■ Supplemental Law Enforcement Services Account (SLESA) ■ Police Special Services Fund

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 79
Capital Outlay
■ Police Technology Fund
■ Computer Technology Replacement Fund (City Hall and Public Service Center) ■ Vehicle Replacement Fund
■ Public Educational and Governmental Fund (PEG)
Capital Improvement Project Funds
Capital Improvement Projects
■ Traffic Mitigation Fund-effective 12/6/2003
■ Traffic Mitigation Fund-effective prior to 12/6/2003
■ Capital Outlay Fund
■ Gas Tax Fund
■ Gas Tax 2107.5 Fund
■ National Pollution Discharge Elimination System (NPDES) Fund ■ Capital Projects Fund
■ Measure J Growth Management Fund
■ Measure K Fund
Proprietary Funds
■ Diablo Vista Water System
Fiduciary Funds
■ Redevelopment Successor Agency

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 80
American Rescue Plan Act Fund (Fund 295)
The American Rescue Plan Act (ARPA) of 2021, an economic relief bill passed by Congress and signed into law in March 2021, followed the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020 in providing funding to assist American families and workers, small businesses, and state, local, and tribal governments in responding to and recovering from the challenges posed by the COVID-19 pandemic. The City received $8.3 million in ARPA funds, which must be obligated by December 31, 2024 and expended by December 31, 2026, for the following uses:
■ Public Sector Revenues Loss
■ Public Health and Economic Response
■ Premium Pay for Essential Workers
■ Water, Sewer and Broadband Infrastructure

AMERICAN RESCUE PLAN ACT (ARPA)
FY 23/24
Revised Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $4,441,276 $4,441,276 $1,963,157 $0

REVENUES
ARPA FUNDS $0 $0 $0 $0
TOTAL REVENUES $0 $0 $0 $0

EXPENDITURES
PROFESSIONAL AND CONTRACT SERVICES $159,500 $777,927 $251,633 $0 TRANSFER-OUT $250,000 $1,700,192 $1,711,524 $0
TOTAL EXPENSES $409,500 $2,478,119 $1,963,157 $0
REVENUES LESS (EXPENDITURES) ($409,500) ($2,478,119) ($1,963,157) $0 ENDING FUND BALANCE $4,031,776 $1,963,157 $0 $0

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 81
Waste Management/Recycling Fund (Fund 201)
The Waste Management/Recycling Fund accounts for a surcharge collected by Republic Services from property owners on their garbage bills, pursuant to State authorization, and forwarded to the City.

These monies are primarily used to fund activities to implement Assembly Bill (AB) 939, which requires a reduction in the amount of waste sent to landfills, such as the citywide recycling, organics recycling, and waste reduction programs.

WASTE MANAGEMENT FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $413,163 $413,163 $425,467 $459,357

REVENUES
USE OF MONEY AND PROPERTY $1,380 $18,000 $18,000 $18,000 INTERGOVERNMENTAL $10,526 $5,125 $5,125 $5,125
OTHER REVENUE $500 $100 $500 $500
CHARGES FOR SERVICES $131,552 $130,000 $130,000 $130,000 TOTAL REVENUES $143,958 $153,225 $153,625 $153,625

EXPENDITURES
SALARIES $47,106 $65,210 $66,554 $68,931
GENERAL EXPENSES $21,485 $20,320 $22,105 $22,744
PROFESSIONAL AND CONTRACTUAL SERVICES $33,020 $31,500 $6,960 $7,169 SUPPLIES AND MATERIALS $5,464 $5,464 $5,464 $5,464
PROMOTIONS/CONTRIBUTIONS $14,205 $18,427 $18,652 $18,884 TOTAL EXPENSES $121,280 $140,921 $119,735 $123,192
REVENUES LESS (EXPENDITURES) $22,678 $12,304 $33,890 $30,433 ENDING FUND BALANCE $435,841 $425,467 $459,357 $489,790

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 82
Senior Van Services Fund (Fund 202)
The Senior Van Services Fund accounts for awarded grants and fare revenues, as well as expenses related to operating a service that transports Pleasant Hill seniors to appointments, shopping, and recreational activities provided by volunteers in the City.

SENIOR VAN FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $15,915 $15,915 $15,207 $13,499

REVENUES
USE OF MONEY AND PROPERTY $54 $554 $500 $450
CHARGES FOR SERVICES $2,122 $3,200 $3,000 $3,000
TOTAL REVENUES $2,176 $3,754 $3,500 $3,450

EXPENDITURES
GENERAL EXPENSES $3,300 $3,755 $3,800 $3,890
PROFESSIONAL AND CONTRACTUAL SERVICES $1,100 $421 $1,100 $1,100 SUPPLIES AND MATERIALS $278 $278 $300 $300
UTILITIES $8 $8 $8 $8
TOTAL EXPENSES $4,686 $4,462 $5,208 $5,298
REVENUES LESS (EXPENDITURES) ($2,510) ($708) ($1,708) ($1,848) ENDING FUND BALANCE $13,405 $15,207 $13,499 $11,651

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 83
Unified Street Lighting District Fund (Fund 221)
Pleasant Hill Street Lighting Maintenance District No. 1 was formed under the Municipal Lighting Maintenance District Act of 1927, and consisted of Districts Numbers 1-6. These Districts were dissolved per Council Resolution 149-67 on December 4, 1967, and the Unified Street Lighting District was formed. This fund provides for street lighting in the City and is supported by property tax monies distributed by the County. The costs incurred by this district are used for electrical energy, repairs and replacements supplied by PG&E.

UNIFIED LIGHTING DISTRICT FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $891,648 $891,648 $1,329,946 $1,573,441

REVENUES
PROPERTY TAXES $708,322 $708,322 $729,572 $751,459
USE OF MONEY AND PROPERTY $1,236 $1,236 $1,273 $1,311
TOTAL REVENUES $709,558 $709,558 $730,845 $752,770

EXPENDITURES
GENERAL EXPENSES $6,684 $6,260 $6,450 $6,645
UTILITIES $265,225 $265,000 $280,900 $297,754
FIXED ASSETS $0 $0 $200,000 $0
TOTAL EXPENSES $271,909 $271,260 $487,350 $304,399
REVENUES LESS (EXPENDITURES) $437,649 $438,298 $243,495 $448,371 ENDING FUND BALANCE $1,329,297 $1,329,946 $1,573,441 $2,021,812

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 84
Affordable Housing Fund (Fund 222)
The City has inclusionary housing regulations that require residential property developers to make a certain portion of their new units affordable or to pay a fee in lieu. This fund accounts for in lieu fees received from developers and expenditures from the account to support affordable housing in the City.

AFFORDABLE HOUSING FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $584,659 $585,189 $654,459 $669,459

REVENUES
USE OF MONEY AND PROPERTY $1,591 $16,000 $16,000 $16,000 INTERGOVERNMENTAL $0 $54,270 $0 $0
TOTAL REVENUES $1,591 $70,270 $16,000 $16,000

EXPENDITURES
GENERAL EXPENSES $1,061 $1,000 $1,000 $1,000
TOTAL EXPENSES $1,061 $1,000 $1,000 $1,000
REVENUES LESS (EXPENDITURES) $530 $69,270 $15,000 $15,000 ENDING FUND BALANCE $585,189 $654,459 $669,459 $684,459

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 85
General Plan Fee Fund (Fund 223)
This fund accounts for the revenue from the General Plan update fee levied on building permits and for expenditures related to the periodic updates to the General Plan.

GENERAL PLAN UPDATE FEE FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $125,255 $155,870 $216,226 $99,226

REVENUES
USE OF MONEY AND PROPERTY $1,500 $6,500 $3,000 $1,500
INTERGOVERNMENTAL $0 $32,809 $0 $0
GENERAL PLAN UPDATE FEE $130,000 $160,000 $140,000 $140,000 TOTAL REVENUES $131,500 $199,309 $143,000 $141,500

EXPENDITURES
PROFESSIONAL AND CONTRACTUAL SERVICES $100,885 $138,953 $260,000 $0 TOTAL EXPENSES $100,885 $138,953 $260,000 $0
REVENUES LESS (EXPENDITURES) $30,615 $60,356 ($117,000) $141,500 ENDING FUND BALANCE $155,870 $216,226 $99,2261 $240,726

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 86
Housing Successor Agency Fund (Fund 225)
Following the dissolution of the Pleasant Hill Redevelopment Agency, the City of Pleasant Hill became the Housing Successor Agency, responsible for the former Agency’s affordable housing assets and programs. This fund accounts for housing assets and functions related to the Low and Moderate Income Housing Program retained by the City following the dissolution of the former Agency. Revenues are generated from the housing assets, including loan repayments and proceeds from the sale of housing assets.

LOW AND MODERATE INCOME HOUSING

PROGRAM
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $5,153,218 $5,153,218 $5,115,399 $5,075,528

REVENUES
USE OF MONEY AND PROPERTY $81,921 $26,921 $26,000 $26,000 TOTAL REVENUES $81,921 $26,921 $26,000 $26,000

EXPENDITURES
SALARIES $11,227 $12,610 $12,627 $13,076
PROFESSIONAL AND CONTRACTUAL SERVICES $53,046 $52,130 $53,244 $54,391 TOTAL EXPENSES $64,273 $64,740 $65,871 $67,467
REVENUES LESS (EXPENDITURES) $17,648 ($37,819) ($39,871) ($41,467) ENDING FUND BALANCE $5,170,866 $5,115,399 $5,075,528 $5,034,061

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 87
Commercial Landscape and Lighting District #20 (Fund 226) This fund accounts for assessments on commercial property in six commercial areas (Assessment District 20). These assessments pay for landscape maintenance, street lighting, and sidewalk repair costs within these commercial areas.

COMMERCIAL LANDSCAPING &
LIGHTING DISTRICT 20 FUND
FY 23/24
Revised Budget
FY 23/24
Projected
FY 24/25 & FY 25/26
Proposed Budget
BEGINNING FUND BALANCE $206,674 $206,674 To be approved at City Council
REVENUES Meeting
USE OF MONEY AND PROPERTY $15,116 $500
OTHER TAXES AND ASSESSMENTS $431,901 $431,901
OTHER REVENUE $213,276 $213,276
TRANSFERS-IN $197,946 $197,946
TOTAL REVENUES $858,239 $843,623

EXPENDITURES
SALARIES AND BENEFITS $155,137 $146,236
GENERAL EXPENSES $3,987 $1,977
PROFESSIONAL AND CONTRACTUAL SERVICES $57,839 $142,780
MAINTENANCE AND REPAIR $8,000 $12,770
SUPPLIES AND MATERIALS $6,646 $14,831
UTILITIES $238,915 $235,504
FIXED ASSETS $653,855 $316,603
TOTAL EXPENSES $1,124,379 $870,701
REVENUES LESS (EXPENDITURES) ($266,140) ($27,078)
ENDING FUND BALANCE ($59,466) $179,596

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 88
Landscaping and Lighting Assessment District #22 (Fund 227) This fund accounts for assessments collected from property owners in Grayson Woods and Gallery Walk for street lighting and landscaping of the common areas of those two subdivisions.

LANDSCAPING & LIGHTING
ASSESSMENT DISTRICT 22 FUND
FY 23/24
Revised Budget
FY 23/24
Projected
FY 24/25 & FY 25/26
Proposed Budget
BEGINNING FUND BALANCE $94,247 $94,247 To be approved
at City Council
REVENUES Meeting
USE OF MONEY AND PROPERTY $781 $2,200
OTHER TAXES AND ASSESSMENTS $61,583 $61,583
TRANSFERS-IN $8,493 $5,355
TOTAL REVENUES $70,857 $69,138

EXPENDITURES
SALARIES AND BENEFITS $32,817 $48,322
GENERAL EXPENSES $952 $788
PROFESSIONAL AND CONTRACTUAL SERVICES $14,766 $14,766
MAINTENANCE AND REPAIR $5,000 $0
SUPPLIES AND MATERIALS $6,510 $1,400
UTILITIES $15,099 $13,035
FIXED ASSETS $0 $20,900
TOTAL EXPENSES $75,144 $99,211
REVENUES LESS (EXPENDITURES) ($4,287) ($30,073)
ENDING FUND BALANCE $89,960 $64,174

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 89
Vehicle Abatement Fund (Fund 244)
This fund accounts for monies from Contra Costa County that are used on the abatement, removal, or the disposal of vehicle-related public nuisances from private or public property.

VEHICLE ABATEMENT FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $152,375 $152,375 $117,301 $115,055

REVENUES
CHARGES FOR SERVICES $15,914 $17,000 $15,000 $15,000
USE OF MONEY AND PROPERTY $100 $100 $0 $0
TOTAL REVENUES $16,014 $17,100 $15,000 $15,000

EXPENDITURES
SALARIES $21,846 $10,720 $16,387 $16,833
FIXED ASSETS $0 $800 $859 $898
SUPPLIES AND MATERIALS $40,654 $40,654 $0 $0
TOTAL EXPENSES $62,500 $52,174 $17,246 $17,731
REVENUES LESS (EXPENDITURES) ($46,486) ($35,074) ($2,246) ($2,731) ENDING FUND BALANCE $105,889 $117,301 $115,055 $112,324

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 90
Traffic Safety Fund (Fund 243)
This fund accounts for fees collected for misdemeanor traffic violations involving a moving vehicle.

These funds were used to provide crossing guards at major streets near elementary schools and will be used to provide traffic safety in the City.

TRAFFIC SAFETY FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $48,456 $48,456 $69,176 $69,676

REVENUES
FINES AND FORFEITURES $40,119 $20,000 $20,000 $20,000
USE OF MONEY AND PROPERTY $212 $720 $500 $500
TRANSFERS IN $165,192 $165,192 $0 $0
TOTAL REVENUES $205,523 $185,912 $20,500 $20,500

EXPENDITURES
PROFESSIONAL & CONTRACTUAL SERVICES $100,913 $165,192 $20,000 $20,000 TOTAL EXPENSES $100,913 $165,192 $20,000 $20,000
REVENUES LESS (EXPENDITURES) $104,610 $20,720 $500 $500 ENDING FUND BALANCE $153,066 $69,176 $69,676 $70,176

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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 91
Supplemental Law Enforcement Services Account (Fund 241) This fund accounts for the revenue received from the State’s Supplemental Law Enforcement Services Account (SLESA) grant, which is used for front-line municipal police services.

SUPPLEMENTAL LAW ENFORCEMENT

SERVICES ACCOUNT (SLESA)
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $388,659 $388,659 $494,659 $514,659

REVENUES
INTERGOVERNMENTAL $100,000 $186,000 $160,000 $160,000
USE OF MONEY AND PROPERTY $849 $20,000 $20,000 $15,000
TOTAL REVENUES $100,849 $206,000 $180,000 $175,000

EXPENDITURES
PROFESSIONAL AND CONTRACT SERVICES $20,000 $20,000 $60,000 $60,000 FIXED ASSET $60,000 $60,000 $70,000 $70,000
TRANSFER-OUT $20,000 $20,000 $55,000 $30,000
TOTAL EXPENSES $100,000 $100,000 $185,000 $160,000
REVENUES LESS (EXPENDITURES) $849 $106,000 ($5,000) $15,000 ENDING FUND BALANCE $389,508 $494,659 $489,659 $504,659

10.2.b
Packet Pg. 275
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 92
Police Special Services Fund (Fund 242)
This fund accounts for asset forfeiture monies from drug-related convictions, as ordered by the District Attorney’s Office. These funds may only be used for drug-related education and enforcement activities and may not supplant existing City resources.

POLICE SPECIAL SERVICES FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $64,681 $64,681 $75,953 $62,453

REVENUES
INTERGOVERNMENTAL $1,500 $11,000 $1,500 $1,500
USE OF MONEY AND PROPERTY $272 $272 $0 $0
TOTAL REVENUES $1,772 $11,272 $1,500 $1,500

EXPENDITURES
SUPPLIES AND MATERIALS $0 $0 $15,000 $15,000
TOTAL EXPENSES $0 $0 $15,000 $15,000
REVENUES LESS (EXPENDITURES) $1,772 $11,272 ($13,500) ($13,500) ENDING FUND BALANCE $66,453 $75,953 $62,453 $48,953

10.2.b
Packet Pg. 276
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 93
Police Technology Fund (Fund 402)
This fund accounts for information technology for the Police Department and is funded by a transfer from the General Fund and occasional state or federal grants.

POLICE TECHNOLOGY FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $947,841 $947,841 $1,013,284 $593,784

REVENUES
TRANSFER-IN $500,000 $500,000 $0 $250,000
TOTAL REVENUES $500,000 $500,000 $0 $250,000

EXPENDITURES
GENERAL EXPENSES $15,260 $15,050 $0 $0
PROFESSIONAL AND CONTRACTUAL SERVICES $31,930 $25,940 $15,000 $15,000 CONFERENCES AND TRAINING $6,480 $5,000 $0 $0
MAINTENANCE AND REPAIR $192,933 $210,224 $70,000 $70,000 SUUPPLIES AND MATERIALS $69,100 $20,719 $34,500 $35,400 FIXED ASSETS $390,000 $157,624 $300,000 $75,000
TOTAL EXPENSES $705,703 $434,557 $419,500 $195,400
REVENUES LESS (EXPENDITURES) ($205,703) $65,443 ($419,500) $54,600 ENDING FUND BALANCE $742,138 $1,013,284 $593,784 $648,384

10.2.b
Packet Pg. 277
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 94
Computer Technology Replacement Fund (Fund 401)
This fund accounts for information technology for City Hall and the Public Services Center and is funded by annual contributions from the General Fund.

COMPUTER TECHNOLOGY FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $60,184 $60,184 $42,461 $46,461

REVENUES
TRANSFERS-IN $652,421 $652,421 $550,000 $300,000
TOTAL REVENUES $652,421 $652,421 $550,000 $300,000

EXPENDITURES
GENERAL EXPENSES $27,856 $27,650 $0 $0
PROFESSIONAL AND CONTRACTUAL SERVICES $149,600 $161,600 $21,000 $21,000 CONFERENCES AND TRAINING $3,500 $500 $0 $0
MAINTENANCE AND REPAIR $277,655 $294,496 $10,000 $10,000 SUUPPLIES AND MATERIALS $88,860 $63,935 $65,000 $66,350 UTILITIES $15,450 $11,603 $0 $0
FIXED ASSETS $134,500 $110,360 $450,000 $175,000
TOTAL EXPENSES $697,421 $670,144 $546,000 $272,350
REVENUES LESS (EXPENDITURES) ($45,000) ($17,723) $4,000 $27,650 ENDING FUND BALANCE $15,184 $42,461 $46,461 $74,111

10.2.b
Packet Pg. 278
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 95
Vehicle Replacement Fund (Fund 411)
This fund accounts for planned replacement of City vehicles and equipment and is funded by annual contributions from the General Fund.

VEHICLE EQUIPMENT REPLACEMENT FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $263,060 $263,060 $36,999 $14,999

REVENUES
OTHER REVENUE $12,000 $12,000 $12,000 $12,000
TRANSFERS-IN $200,000 $200,000 $236,000 $243,080
TOTAL REVENUES $212,000 $212,000 $248,000 $255,080

EXPENDITURES
FIXED ASSETS $242,000 $438,061 $270,000 $215,000
TOTAL EXPENSES $242,000 $438,061 $270,000 $215,000
REVENUES LESS (EXPENDITURES) ($30,000) ($226,061) ($22,000) $40,080 ENDING FUND BALANCE $233,060 $36,999 $14,999 $55,079

10.2.b
Packet Pg. 279
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 96
Public Educational and Governmental Access Fund (Fund 403) This fund accounts for revenue received from area cable providers and is required to be used to fund capital costs associated with acquiring Public Educational and Governmental Access Fund (PEG) capital equipment.

PUBLIC EDUCATIONAL AND

GOVERNMENTAL ACCESS FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $167,317 $167,317 $213,624 $248,724

REVENUES
USE OF MONEY AND PROPERTY $96 $96 $100 $100
INTERGOVERNMENTAL $46,211 $46,211 $60,000 $60,000
TOTAL REVENUES $46,307 $46,307 $60,100 $60,100

EXPENDITURES
MAINTENANCE AND REPAIR $1,221 $0 $0 $0
TRANSFERS-OUT $0 $0 $25,000 $0
TOTAL EXPENSES $1,221 $0 $25,000 $0
REVENUES LESS (EXPENDITURES) $45,086 $46,307 $35,100 $60,100 ENDING FUND BALANCE $212,403 $213,624 $248,724 $308,824

10.2.b
Packet Pg. 280
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 97
Traffic Mitigation (Fund 305)
This fund accounts for revenues such as grants and fees assessed on new development to help mitigate the traffic impact caused by development and to contribute toward the cost of local roads and other traffic improvements. The City Council approved and amended the City’s Traffic Mitigation Ordinance on October 6, 2003. The new Ordinance No. 779 established a new fee schedule and use of collected fees.

TRAFFIC MITIGATION #2
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $229,211 $229,211 $99,916 $624,265

REVENUES
USE OF MONEY AND PROPERTY $208 $6,844 $6,981 $7,120
CHARGES FOR SERVICES $446,508 $0 $517,368 $13,650
TOTAL REVENUES $446,716 $6,844 $524,349 $20,770

EXPENDITURES
TRANSFERS-OUT $136,139 $136,139 $0 $0
TOTAL EXPENSES $136,139 $136,139 $0 $0
REVENUES LESS (EXPENDITURES) $310,577 ($129,295) $524,349 $20,770 ENDING FUND BALANCE $539,788 $99,916 $624,265 $645,035

10.2.b
Packet Pg. 281
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 98
Traffic Mitigation (Fund 304)
This fund accounts for Traffic Mitigation Fund resources prior to the adoption of Ordinance No. 779 in 2003.

TRAFFIC MITIGATION #1
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 24/25
Proposed
Budget
BEGINNING FUND BALANCE $49,536 $49,536 $51,136 $52,768

REVENUES
USE OF MONEY AND PROPERTY $170 $1,600 $1,632 $1,681
TOTAL REVENUES $170 $1,600 $1,632 $1,681

EXPENDITURES
TRANSFERS-OUT $0 $0 $0 $0
TOTAL EXPENSES $0 $0 $0 $0
REVENUES LESS (EXPENDITURES) $170 $1,600 $1,632 $1,681
ENDING FUND BALANCE $49,706 $51,136 $52,768 $54,449

10.2.b
Packet Pg. 282
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 99
Capital Outlay (Fund 309)
(Also known as the Bedroom Tax Fund) Accounts for Bedroom Tax, which is imposed on all new residential and commercial units or structures for which a building permit is issued on or after January 1, 1972. The funds are used for the improvement of public facilities.

CAPITAL OUTLAY FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $58,708 $58,708 $72,008 $76,008

REVENUES
OTHER TAXES AND ASSESSMENTS $0 $12,300 $3,000 $3,000
USE OF MONEY AND PROPERTY $106 $1,000 $1,000 $1,000
TOTAL REVENUES $106 $13,300 $4,000 $4,000

EXPENDITURES
CAPITAL IMPROVEMENT $0 $0 $0 $58,708
TOTAL EXPENSES $0 $0 $0 $58,708
REVENUES LESS (EXPENDITURES) $106 $13,300 $4,000 ($54,708) ENDING FUND BALANCE $58,814 $72,008 $76,008 $21,300

10.2.b
Packet Pg. 283
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 100
Gas Tax Fund (Fund 301)
Accounts for restricted revenue apportioned to the City from State-collected gasoline taxes and are used for the construction and maintenance of City streets. Additional detail is provided in the 5 Year Capital Improvement Plan.

GAS TAX FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $6,202,585 $6,202,585 $7,764,991 $3,185,198

REVENUES
USE OF MONEY AND PROPERTY $9,018 $160,000 $163,200 $150,000 INTERGOVERNMENTAL $2,954,172 $1,894,700 $7,099,819 $1,905,175 TRANSFER-IN $6,980,139 $2,923,000 $1,110,000 $2,157,000 TOTAL REVENUES $9,943,329 $4,977,700 $8,373,019 $4,212,175

EXPENDITURES
SALARIES $198,212 $295,860 $211,118 $174,856
GENERAL EXPENSES $226,000 $8,701 $436,200 $29,446
PROFESSIONAL AND CONTRACTUAL SERVICES $287,000 $901,345 $367,187 $165,090 TRANSFER-OUT $0 $0 $150,000 $0
CAPITAL IMPROVEMENT $9,157,977 $2,209,388 $11,788,307 $3,502,787 TOTAL EXPENSES $9,869,189 $3,415,294 $12,952,812 $3,872,179 REVENUES LESS (EXPENDITURES) $74,140 $1,562,406 ($4,579,793) $339,996 ENDING FUND BALANCE $6,276,725 $7,764,991 $3,185,198 $3,525,194

10.2.b
Packet Pg. 284
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 101
Gas Tax 2107.5 Fund (Fund 230)
Accounts for restricted revenue apportioned to the City from State-collected gasoline taxes and are used for engineering and administrative costs related to street projects.

GAS TAX FUND (ADMINISTRATIVE COSTS)
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE ($5,224) ($5,224) $776 $776

REVENUES
INTERGOVERNMENTAL — STATE GAS TAX $6,000 $6,000 $6,000 $6,000 TOTAL REVENUES $6,000 $6,000 $6,000 $6,000

EXPENDITURES
PROFESSIONAL AND CONTRACTUAL SERVICES $3,000 $0 $6,000 $6,000 TOTAL EXPENSES $3,000 $0 $6,000 $6,000
REVENUES LESS (EXPENDITURES) $3,000 $6,000 $0 $0
ENDING FUND BALANCE ($2,224) $776 $776 $776

10.2.b
Packet Pg. 285
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 102
National Pollution Discharge Elimination System (Fund 231) Accounts for citywide parcel taxes mandated by the federal government to pay for the National Pollution Discharge Elimination System (NPDES), a program designed to prevent further polluting of streams and bays.

NPDES FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $1,773,385 $1,773,385 $2,335,094 $418,348

REVENUES
USE OF MONEY AND PROPERTY $3,183 $53,183 $45,000 $45,000 OTHER TAXES AND ASSESSMENTS $350,000 $350,000 $360,500 $367,710 TRANSFER-IN $518,000 $518,000 $0 $380,000
TOTAL REVENUES $871,183 $921,183 $405,500 $792,710

EXPENDITURES
SALARIES $125,000 $78,494 $125,000 $125,000
PROFESSIONAL AND CONTRACTUAL SERVICES $560,500 $109,950 $467,519 $467,880 PROMOTIONS AND CONTRIBUTIONS $4,000 $0 $4,000 $4,000
CAPITAL IMPROVEMENT $453,000 $171,030 $1,725,727 $310,653 TOTAL EXPENSES $1,142,500 $359,474 $2,322,246 $907,533
REVENUES LESS (EXPENDITURES) ($271,317) $561,709 ($1,916,746) ($114,823) ENDING FUND BALANCE $1,502,068 $2,335,094 $418,348 $303,525

10.2.b
Packet Pg. 286
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 103
Capital Projects Fund (Fund 308)
Accounts for capital improvements and large maintenance projects on City-owned buildings and properties, and is funded by a transfer from the General Fund.

CAPITAL PROJECTS FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $460,128 $460,128 $761,103 $244,852

REVENUES
TRANSFER-IN $350,000 $1,300,000 $3,608,306 $100,000
TOTAL REVENUES $350,000 $1,300,000 $3,608,306 $100,000

EXPENDITURES
SALARIES $250,000 $8,960 $75,000 $0
PROFESSIONAL AND CONTRACTUAL SERVICES $0 $40,065 $330,570 $0 CAPITAL IMPROVEMENT $0 $950,000 $3,718,987 $100,000
TOTAL EXPENSES $250,000 $999,025 $4,124,557 $100,000
REVENUES LESS (EXPENDITURES) $100,000 $300,975 ($516,251) $0 ENDING FUND BALANCE $560,128 $761,103 $244,852 $244,852

10.2.b
Packet Pg. 287
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) Budget Information 104
Measure J Growth Management Fund (Fund 306)
Accounts for transportation and maintenance funds distributed to the City annually from Countywide Measure J program and are dedicated to transportation improvement projects.

MEASURE J GROWTH

MANAGEMENT FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $1,444,146 $1,444,146 $2,143,106 $2,177,942

REVENUES
USE OF MONEY AND PROPERTY $796 $45,115 $46,017 $46,938
INTERGOVERNMENTAL $5,626,300 $800,000 $821,351 $842,377 TRANSFERS-IN $50,000 $50,000 $0 $0
TOTAL REVENUES $5,677,096 $895,115 $867,368 $889,315

EXPENDITURES
SALARIES $0 $19,710 $20,629 $21,336
GENERAL EXPENSES $37,943 $43,342 $69,597 $70,695
PROFESSIONAL AND CONTRACTUAL SERVICES $350,000 $73,428 $300,000 $300,000 UTILITIES $75,000 $59,675 $77,000 $77,000
TRANSFERS-OUT $4,822,000 $0 $98,306 $0
CAPITAL IMPROVEMENT $223,759 $0 $267,000 $95,000
TOTAL EXPENSES $5,508,702 $196,155 $832,532 $564,031
REVENUES LESS (EXPENDITURES) $168,394 $698,960 $34,836 $325,284 ENDING FUND BALANCE $1,612,540 $2,143,106 $2,177,942 $2,503,226

10.2.b
Packet Pg. 288
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) City Budget Information 105
Measure K Fund (Fund 103 & Fund 107)
This fund accounts for the proceeds of a one-half cent sales tax increase approved by the voters in November 2016 including the construction of the Library. The Measure K Fund is combined with the General Fund for financial reporting purposes.

MEASURE K FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $4,457,511 $4,457,511 $3,290,314 $3,266,517

REVENUES
TRANSACTIONS AND USE TAX $5,421,745 $5,435,000 $5,610,000 $5,753,000 USE OF MONEY AND PROPERTY $21,210 $172,000 $130,000 $127,500 INTERGOVERNMENTAL $0 $0 $440,000 $0
TOTAL REVENUE $5,442,955 $5,607,000 $6,180,000 $5,880,500

EXPENDITURES
LIBRARY PROJECT $2,492,372 $462,000 $30,000 $35,000
LIBRARY OPERATIONS AND MAINTENANCE $350,125 $371,825 $813,425 $843,799 ADMINISTRATION $8,000 $8,000 $8,000 $8,000
DEBT SERVICE $2,492,372 $2,492,372 $2,492,372 $2,492,372

TRANSFER-OUT
STREETS AND ROADS $1,733,500 $2,583,500 $1,110,000 $1,901,000 STORM DRAIN IMPROVEMENT $518,000 $518,000 $0 $380,000
PEDESTRIAN AND BICYCLE $338,500 $338,500 $0 $256,000
CITY PROJECTS $0 $0 $1,750,000 $0
TOTAL EXPENDITURES $7,932,869 $6,774,197 $6,203,797 $5,916,171 REVENUES LESS (EXPENDITURES) ($2,489,914) ($1,167,197) ($23,797) ($35,671) ENDING FUND BALANCE $1,967,597 $3,290,314 $3,266,517 $3,230,846

10.2.b
Packet Pg. 289
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) City Budget Information 106
Proprietary Fund
Diablo Vista Water System Fund
Accounts for the activities, which render water irrigation services to the homeowners in a specific geographical area of the City, paid from property taxes and user charges.

DIABLO VISTA WATER SYSTEM FUND
(wait for Ann on revenue number)
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
BEGINNING FUND BALANCE $1,462,559 $1,462,559 $1,468,956 $1,400,255

REVENUES
USE OF MONEY AND PROPERTY $1,963 $13,563 $13,000 $13,220 PROPERTY TAX $255,122 $255,122 $267,000 $272,200
DVW ASSESSMENTS $133,950 $177,816 $205,187 $205,835
TOTAL REVENUES $391,035 $446,501 $485,187 $491,255

EXPENDITURES
SALARIES $20,769 $44,200 $60,688 $60,921
CAPITAL IMPROVEMENT $766,515 $150,000 $140,000 $130,000 GENERAL EXPENSES $3,183 $3,183 $3,200 $3,296
PROFESSIONAL AND CONTRACTUAL SERVICES $35,965 $10,450 $36,000 $36,000 MAINTENANCE AND REPAIR AND UTILITIES $89,377 $33,408 $114,000 $114,000 RAW WATER $196,267 $198,863 $200,000 $205,000
TOTAL EXPENSES $1,112,076 $440,104 $553,888 $549,217
REVENUES LESS (EXPENSES) ($721,041) $6,397 ($68,701) ($57,962) ENDING FUND BALANCE $741,518 $1,468,956 $1,400,255 $1,342,293

10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) City Budget Information 107

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10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) City Budget Information 108
Fiduciary Fund
Successor Agency Fund
Accounts for the activities of the Successor Agency, which was created to serve as a custodian for the non-housing assets and to wind down the affairs of the former Redevelopment Agency. This fund accounts for the receipt of property tax revenues pursuant to the Redevelopment Dissolution Act and the value of the assets transferred from the former Agency. The Successor Agency’s assets can only be used to pay enforceable obligations in existence at the date of dissolution pursuant to the Recognized Obligation Payment Schedules approved by the State Department of Finance (DOF) under the Redevelopment Dissolution Act.

10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Other (Non-General Fund) City Budget Information 109

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10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 110

FIVE-YEAR FORECAST

10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 111

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10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 112

GENERAL FUND FIVE-YEAR FORECAST
The City traditionally creates a five-year revenue and expenditure forecast as part of the Biennial Budget.

The five-year forecast shows that the modestly increasing revenues will be outpaced by faster growing expenditures resulting in a deficit in FY 24/25 through FY 28/29 if no intervention is taken. The City has maintained a better financial position during the pandemic than originally anticipated due to improved sales tax revenues and staff vacancies (attributable to retirements and difficulty in hiring public safety personnel). The continuing economic concern of rising inflation and global events are having a negative local impact that are still unfolding. The infusion of American Rescue Plan Act funds has and will continue to provide much needed financial assistance, those funds are one-time and some of the economic benefit will be harder to be determined (e.g., assisting local businesses with website development). Nonetheless, the five-year forecast remains valuable in illustrating the impact of expected revenue and expenditure changes that will take place. It illustrates trends and highlights the impact of one significant expected expenditure increase: growing required contributions to the City’s unfunded pension liability.

The forecast assumes a 3% annual increase in revenue and expenditures for most categories except salaries, which assumes an increase of 3.25%. Also, sales tax and property tax projections were updated based on the most recent estimates provided by the City’s consultants. The tables below illustrate the General Fund five-year forecast by summary revenue and expenditure type, by department, and by detailed revenue and expenditure type.

10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 113

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10.2.b
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City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 114

GENERAL FUND PROPOSED BUDGET AND FORECAST - SUMMARY
GENERAL FUND FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast
BEGINNING FUND BALANCE $13,786,026 $13,786,026 $13,676,874 $11,295,303 $8,196,194 $4,735,112 $971,641

REVENUES
PROPERTY TAX $8,647,000 $8,647,000 $9,005,002 $9,378,213 $9,803,415 $10,247,652 $10,710,690 SALES TAX $10,886,110 $10,529,300 $10,845,129 $11,120,677 $11,410,583 $11,711,155 $12,020,426 TRANSIENT OCCUPANCY TAX $2,409,255 $2,215,255 $2,259,561 $2,304,753 $2,350,848 $2,397,865 $2,445,823 BUSINESS LICENSE TAX $3,100,000 $3,100,000 $3,193,000 $3,288,790 $3,387,454 $3,489,078 $3,593,750

OTHER-TAXES AND

ASSESSMENTS
$342,200 $263,500 $283,500 $303,500 $303,500 $303,500 $303,500 FRANCHISE $2,360,000 $2,370,000 $2,441,100 $2,514,333 $2,589,763 $2,667,456 $2,747,480 LICENSE AND PERMITS $1,054,680 $1,577,271 $1,417,456 $1,459,980 $1,503,780 $1,548,894 $1,595,360 FINES AND FORFEITURES $15,000 $15,000 $15,450 $15,914 $16,391 $16,883 $17,389 USE OF MONEY AND PROPERTY $328,950 $650,000 $660,000 $670,000 $690,100 $710,803 $732,127 INTERGOVERNMENTAL $198,856 $275,204 $204,862 $206,153 $207,484 $208,854 $210,265 CHARGES FOR SERVICES $478,789 $488,818 $474,106 $490,029 $504,730 $519,874 $535,470 OTHER REVENUE $257,780 $118,300 $271,339 $271,629 $271,978 $272,337 $272,707 TRANSFERS-IN $155,000 $155,000 $281,524 $30,000 $30,000 $30,000 $30,000 TOTAL REVENUES $30,233,620 $30,404,648 $31,352,029 $32,053,971 $33,070,026 $34,124,351 $35,214,987

EXPENDITURES
SALARIES $15,268,928 $14,741,420 $15,686,152 $16,232,426 $16,759,980 $17,304,682 $17,867,085 BENEFITS $5,783,101 $4,588,150 $5,386,930 $5,653,622 $5,923,671 $6,208,426 $6,508,787 CALPERS UAL PAYMENT $3,872,255 $3,872,260 $4,590,104 $4,939,800 $5,282,000 $5,564,000 $6,137,000 GENERAL EXPENSES $774,984 $684,613 $807,783 $831,000 $855,933 $881,616 $908,066 PROF & CONTRACT SERVICES $1,942,663 $1,969,594 $2,294,435 $2,186,383 $2,251,978 $2,319,542 $2,389,129 CONFERENCES & TRAINING $198,012 $185,964 $225,807 $240,100 $247,305 $254,720 $262,362 MAINTENANCE AND REPAIRS $452,055 $417,967 $1,123,155 $1,204,285 $1,240,413 $1,277,625 $1,315,953 SUPPLIES AND MATERIALS $381,522 $350,393 $354,151 $367,313 $378,329 $389,678 $401,369 UTILITIES $474,798 $565,901 $621,102 $639,583 $658,773 $678,535 $698,892 INSURANCE $1,475,156 $1,418,748 $1,459,743 $1,665,979 $1,715,958 $1,767,437 $1,820,460 PROMOTIONS & CONTRIBUTIONS $161,540 $129,198 $165,018 $165,391 $170,353 $175,463 $180,729 FIXED ASSET $29,047 $33,870 $29,919 $30,817 $31,742 $32,694 $33,675 TRANSFERS-OUT $1,555,722 $1,555,722 $989,301 $996,381 $1,014,673 $1,033,404 $1,052,584 TOTAL EXPENSES $32,369,783 $30,513,800 $33,733,600 $35,153,080 $36,531,108 $37,887,822 $39,576,091

REVENUES LESS
(EXPENDITURES)
($2,136,163) ($109,152) ($2,381,571) ($3,099,109) ($3,461,082) ($3,763,471) ($4,361,104) ENDING FUND BALANCE $11,649,863 $13,676,874 $11,295,303 $8,196,194 $4,735,112 $971,641 ($3,389,463)

10.2.b
Packet Pg. 298
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 115

GENERAL FUND PROPOSED BUDGET AND FORECAST - DETAIL
Type Object Summary Object Name
FY23-24
Projected
FY24-25
Proposed
FY25-26
Proposed
FY26-27
Forecast
FY27-28
Forecast
FY28-29
Forecast
Revenue 4001 - Property tax PROPERTY TAX - IN LIEU OF VLF ($4,532,000) ($4,695,162) ($4,886,724) ($5,106,627) ($5,336,425) ($5,575,497) PROPERTY TAX - SECURED ($4,115,000) ($4,309,840) ($4,491,489) ($4,696,788) ($4,911,227) ($5,135,193) 4001 - Property tax Total ($8,647,000) ($9,005,002) ($9,378,213) ($9,803,415) ($10,247,652) ($10,710,690) 4002 - Sales tax SALES TAX ($10,529,300) ($10,845,129) ($11,120,677) ($11,410,583) ($11,711,155) ($12,020,426) 4002 - Sales tax Total ($10,529,300) ($10,845,129) ($11,120,677) ($11,410,583) ($11,711,155) ($12,020,426) 4003 - Transient
occupancy tax PHTID ASSESSMENT ($15,225) ($15,530) ($15,841) ($16,158) ($16,481) ($16,811) TRANSIENT OCCUPANCY TAX (TOT) ($2,200,030) ($2,244,031) ($2,288,912) ($2,334,690) ($2,381,384) ($2,429,012) 4003 - Transient
occupancy tax Total ($2,215,255) ($2,259,561) ($2,304,753) ($2,350,848) ($2,397,865) ($2,445,823) 4004 - Business license
tax & Property Transfer
Tax BUSINESS LICENSE FEE ($3,100,000) ($3,193,000) ($3,288,790) ($3,387,454) ($3,489,078) ($3,593,750) PROPERTY TRANSFER TAX ($200,000) ($220,000) ($240,000) ($240,000) ($240,000) ($240,000) 4004 - Business license
tax & Property Transfer
Tax Total ($3,300,000) ($3,413,000) ($3,528,790) ($3,627,454) ($3,729,078) ($3,833,750) 4100 - Franchise FRANCHISE FEE ($2,310,000) ($2,379,300) ($2,450,679) ($2,524,199) ($2,599,925) ($2,677,923) FRANCHISE PAYMENT ($60,000) ($61,800) ($63,654) ($65,564) ($67,531) ($69,557) 4100 - Franchise Total ($2,370,000) ($2,441,100) ($2,514,333) ($2,589,763) ($2,667,456) ($2,747,480) 4200 - Other-taxes and
assessments UTILITY USERS TAX (UUT) ($63,500) ($63,500) ($63,500) ($63,500) ($63,500) ($63,500) 4200 - Other-taxes and
assessments Total ($63,500) ($63,500) ($63,500) ($63,500) ($63,500) ($63,500) 4300 - Licenses and
permits BUILDING PERMITS ($1,300,000) ($1,127,120) ($1,160,934) ($1,195,762) ($1,231,635) ($1,268,584) ELECTRICAL PERMITS ($45,000) ($100,096) ($103,099) ($106,192) ($109,378) ($112,659) ENCROACHMENT PERMITS ($187,500) ($38,475) ($39,629) ($40,818) ($42,043) ($43,304) EXCAVATING/GRADING PERMITS ($2,000) ($2,000) ($2,060) ($2,122) ($2,186) ($2,252) HEAT/VENT PERMITS $0 ($73,649) ($75,858) ($78,134) ($80,478) ($82,892) OTHER LICENSES & PERMITS ($2,482) ($2,556) ($2,633) ($2,712) ($2,793) ($2,877) PLUMBING PERMITS ($37,000) ($70,172) ($72,277) ($74,445) ($76,678) ($78,978) TITLE 24 ENERGY PERMIT ($3,289) ($3,388) ($3,490) ($3,595) ($3,703) ($3,814) 4300 - Licenses and
permits Total ($1,577,271) ($1,417,456) ($1,459,980) ($1,503,780) ($1,548,894) ($1,595,360) 4400 - Fines and
forfeitures OTHER FINES ($15,000) ($15,450) ($15,914) ($16,391) ($16,883) ($17,389) 4400 - Fines and
forfeitures Total ($15,000) ($15,450) ($15,914) ($16,391) ($16,883) ($17,389) 4500 - Use of money and
property DIVIDEND INCOME ($170,000) ($175,000) ($180,000) ($185,400) ($190,962) ($196,691) INTEREST REVENUE ($480,000) ($485,000) ($490,000) ($504,700) ($519,841) ($535,436) 4500 - Use of money and
property Total ($650,000) ($660,000) ($670,000) ($690,100) ($710,803) ($732,127)

10.2.b
Packet Pg. 299
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 116
Type Object Summary Object Name
FY23-24
Projected
FY24-25
Proposed
FY25-26
Proposed
FY26-27
Forecast
FY27-28
Forecast
FY28-29
Forecast
4600 -
Intergovernmental

CONTRIBUTION FROM OTHER AGENCY
(SCO FND 0022&0133) ($2,500) ($2,500) ($2,500) ($2,500) ($2,500) ($2,500) CSCDA/WOOD CREEK APT-HOST ($132,600) ($132,600) ($132,600) ($132,600) ($132,600) ($132,600) FED LAW ENFORCEMENT GRANTS ($3,760) ($3,873) ($3,989) ($4,109) ($4,232) ($4,359)

MANDATED COST REIMB FROM STATE
(SCO FND 0001) ($51,340) ($27,635) ($28,464) ($29,318) ($30,198) ($31,104)

PEACE OFFICER STANDARDS &
TRAINING REIM FROM STATE ($26,520) ($26,520) ($26,520) ($26,520) ($26,520) ($26,520)

PSC COST-SHARING AGREEMENT W/ REC
& PARK ($11,208) ($11,544) ($11,890) ($12,247) ($12,614) ($12,992)

STATE LAW ENFORCEMENT GRANT-SCO
FND 3036 ($190) ($190) ($190) ($190) ($190) ($190)
OTHER ($47,086) $0 $0 $0 $0 $0
4600 -
Intergovernmental Total ($275,204) ($204,862) ($206,153) ($207,484) ($208,854) ($210,265) 4700 - Charges for
services ACCOUNTING/COMPUTER SERVICES ($29,700) ($30,591) ($31,509) ($32,454) ($33,428) ($34,431) ALARM RENEWAL/FALSE ALARMS ($108,356) ($111,607) ($114,955) ($118,404) ($121,956) ($125,615) AUTOMATION FEE SURCHARGE ($120,000) ($110,000) ($115,000) ($118,450) ($122,004) ($125,664) AUTOMOTIVE SERVICES ($5,730) ($5,902) ($6,079) ($6,261) ($6,449) ($6,642) CODE ENFORCEMENT FEES ($74,150) ($1,524) ($1,570) ($1,617) ($1,666) ($1,716) COST REIMBURSEMENT-STAFF TIME ($459) ($473) ($487) ($502) ($517) ($533) CURRENT SERVICE CHARGES ($250) ($258) ($266) ($274) ($282) ($290) ENGINEERING FEES/INSPECTIONS ($16,000) ($89,283) ($91,961) ($94,720) ($97,562) ($100,489) PLANNING PLAN CHECK FEES ($69,340) ($71,420) ($73,563) ($75,770) ($78,043) ($80,384) POLICE SERVICES ($13,533) ($13,939) ($14,357) ($14,788) ($15,232) ($15,689) SUBDIVISION FEES ($1,300) $0 $0 $0 $0 $0
ZONING FEES ($50,000) ($39,109) ($40,282) ($41,490) ($42,735) ($44,017) 4700 - Charges for
services Total ($488,818) ($474,106) ($490,029) ($504,730) ($519,874) ($535,470) 4800 - Other revenue ELECTRIC CHARGING STATION REVENUE ($17,000) ($10,000) ($10,250) ($10,558) ($10,875) ($11,201) OTHER REVENUE ($100,000) ($260,000) ($260,000) ($260,000) ($260,000) ($260,000) SALE OF PLANS & SPECS ($1,200) ($1,236) ($1,273) ($1,311) ($1,350) ($1,391)

STREET REPAIRS/DAMAGE TO CITY
PROPERTY ($100) ($103) ($106) ($109) ($112) ($115)
4800 - Other revenue
Total ($118,300) ($271,339) ($271,629) ($271,978) ($272,337) ($272,707) 4900 - Transfers INTERFUND TRANSFERS IN ($155,000) ($281,524) ($30,000) ($30,000) ($30,000) ($30,000) 4900 - Transfers Total ($155,000) ($281,524) ($30,000) ($30,000) ($30,000) ($30,000) Revenue Total ($30,404,648) ($31,352,029) ($32,053,971) ($33,070,026) ($34,124,351) ($35,214,987)

10.2.b
Packet Pg. 300
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 117
Type Object Summary Object Name
FY23-24
Projected
FY24-25
Proposed
FY25-26
Proposed
FY26-27
Forecast
FY27-28
Forecast
FY28-29
Forecast
Expense 6101 - Salaries $14,741,420 $15,686,152 $16,232,426 $16,759,980 $17,304,682 $17,867,085 6102 - Benefits $2,799,660 $3,373,883 $3,552,341 $3,754,100 $3,968,345 $4,195,901 6103 - CalPERS
Unfunded Liability $5,660,750 $6,603,151 $7,041,081 $7,451,571 $7,804,081 $8,449,886 6200 - General expenses ADVERTISINGADVERTISING $34,478 $33,618 $33,368 $34,370 $35,401 $36,464 AUTO/GASOLINE $165,387 $170,340 $175,450 $180,713 $186,135 $191,719 AUTO/PRTS/TIRES $53,032 $54,623 $56,262 $57,950 $59,689 $61,480 CAL-ID SVCS $53,670 $59,500 $65,450 $67,414 $69,436 $71,519 CITY MANAGER DISCRETIONARY FUNDSBUDGETARY USE ONL $95,592 $100,000 $100,000 $103,000 $106,090 $109,273

CREDIT CARD/MERCHANT SERVICES
PROCESSING CHARGE $5,030 $5,030 $5,030 $5,181 $5,337 $5,497 EMPL RECOG/AWDS $15,000 $15,000 $15,000 $15,450 $15,914 $16,391 EQ/FACILTY RENT $9,964 $10,546 $10,860 $11,186 $11,522 $11,868 EQ/LSE&INST PMT $150 $30,600 $31,500 $32,446 $33,419 $34,422 GOVERNMENT LICENSE & FEES $38,685 $40,322 $41,452 $42,696 $43,978 $45,298 JAIL BOOKING FEES $0 $16,500 $17,000 $17,510 $18,035 $18,576 MEMBERSHIP $65,103 $73,722 $75,990 $78,270 $80,620 $83,037 PD PHOTOGRAPHY $630 $695 $715 $736 $758 $781
PD PRINTING $8,077 $8,446 $8,700 $8,961 $9,230 $9,507
PHOTO/PRINTING $54,039 $57,120 $59,270 $61,048 $62,879 $64,765 POSTAGE $31,907 $31,539 $32,119 $33,083 $34,077 $35,100 PUBLICATIONS/SUBSCRIPTIONS $38,631 $45,177 $46,333 $47,723 $49,154 $50,629

REIMBURSEABLE DAMAGES TO CITY
PROPERTY ($33,332) $5,000 $5,000 $5,150 $5,305 $5,464
RETIREE AWARDS $3,420 $3,500 $3,600 $3,708 $3,819 $3,934 UNIFORM MAINTENANCE/CLEANINGPSC $45,000 $46,350 $47,741 $49,173 $50,648 $52,167 OTHER $150 $155 $160 $165 $170 $175
6200 - General expenses
Total $684,613 $807,783 $831,000 $855,933 $881,616 $908,066 6300 - Professional and
contractual Services A.R.C. COMP $3,183 $3,450 $3,450 $3,554 $3,661 $3,771 ANIMAL CNTR SVC $309,976 $364,680 $415,000 $427,450 $440,274 $453,482 AUDITING SVCS $102,608 $103,000 $106,000 $109,180 $112,455 $115,829 AUTO/OUTSD SVCS $53,094 $54,723 $56,362 $58,053 $59,795 $61,589 AUTO-PRISONER TRANSPORT $1,900 $3,000 $3,000 $3,090 $3,183 $3,278 CODIFICATN SVCS $4,752 $5,000 $5,150 $5,305 $5,464 $5,628 CONSULTANT STAFF $19,570 $20,000 $20,000 $20,600 $21,218 $21,855 CONSULTANT/OTHR $5,780 $10,860 $10,950 $11,279 $11,618 $11,966 CONTRACTUAL SVC $985,287 $1,227,472 $1,139,316 $1,173,497 $1,208,704 $1,244,965 ELECTION SVCS $0 $50,000 $0 $0 $0 $0
EMPLYEE TRAING $21,490 $51,480 $31,505 $32,450 $33,424 $34,427 HAZ WASTE SVCS $7,532 $6,940 $7,145 $7,359 $7,580 $7,807 HIRE/TEST SVCS $28,986 $27,500 $27,500 $28,325 $29,175 $30,050 K9 EMPLOYEE TRAINING (PD USE ONLY) $9,050 $7,000 $7,000 $7,210 $7,426 $7,649 K9 OUTSIDE SERVICES $6,180 $3,600 $3,600 $3,708 $3,819 $3,934 OCC HEALTH SVCS $13,275 $13,600 $14,000 $14,420 $14,853 $15,299 OUTSIDE COUNSEL/LITIGATION $111,243 $109,180 $112,455 $115,829 $119,304 $122,884 P.D. OTHER SVCS $146,011 $150,000 $154,500 $159,135 $163,909 $168,826 PLNNG COMM COMP $8,750 $8,750 $8,750 $9,013 $9,283 $9,561

PROFESSIONAL & TECH
SERVICESPROF/TECH SVC $0 $500 $2,000 $2,060 $2,122 $2,186 TEMP AGNCY SVCS $106,750 $56,000 $41,000 $42,230 $43,497 $44,802 WEED ABTMNT SVC $15,181 $16,000 $16,000 $16,480 $16,974 $17,483 6300 - Professional and
contractual Services
Total $1,960,598 $2,292,735 $2,184,683 $2,250,227 $2,317,738 $2,387,271

10.2.b
Packet Pg. 301
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 118
Type Object Summary Object Name
FY23-24
Projected
FY24-25
Proposed
FY25-26
Proposed
FY26-27
Forecast
FY27-28
Forecast
FY28-29
Forecast
6400 - Conference and
training EDUC/CONF/O/N $49,824 $68,233 $69,109 $71,184 $73,318 $75,518 EDUC/MTGS/LOCAL $25,940 $30,849 $31,623 $32,572 $33,547 $34,553 FIRST RESPONDER TRAINING $0 $300 $300 $309 $318 $328
POST TRAING SVC $110,200 $126,425 $139,068 $143,240 $147,537 $151,963 6400 - Conference and
training Total $185,964 $225,807 $240,100 $247,305 $254,720 $262,362 6500 - Maintenance and
repairs LANDSCAPING-CITY HALL $2,412 $5,000 $5,000 $5,150 $5,305 $5,464 LANDSCAPING-POLICE DEPARTMENT $363 $500 $500 $515 $530 $546 MAINT/AC & HEAT $73,756 $76,669 $78,948 $81,316 $83,756 $86,268 MAINT/CH BLDG $40,106 $41,309 $42,548 $43,824 $45,139 $46,493 MAINT/CPY MCHNS $0 $13,000 $13,240 $13,637 $14,047 $14,468 MAINT/ELEVATOR $10,940 $11,000 $11,000 $11,330 $11,670 $12,020 MAINT/FIR/SCRTY $16,635 $17,134 $17,648 $18,177 $18,722 $19,284 MAINT/HARDWARE $889 $43,000 $44,290 $45,619 $46,988 $48,398 MAINT/HARDWARE PD $0 $150,000 $154,500 $159,135 $163,909 $168,826 MAINT/JANITORALMAINT/JANITORL $94,446 $104,779 $107,922 $111,160 $114,495 $117,930 MAINT/MAIL MCHN $1,860 $1,860 $1,916 $1,973 $2,032 $2,093 MAINT/P.D. AUTO $32,000 $35,300 $36,300 $37,389 $38,510 $39,666 MAINT/PD BLDG $29,472 $29,737 $30,629 $31,548 $32,494 $33,469 MAINT/PSC BLDG $12,684 $13,065 $13,457 $13,861 $14,277 $14,705 MAINT/SOFTWARE $5,509 $330,000 $339,900 $350,097 $360,600 $371,418 MAINT/SOFTWARE PD $0 $151,000 $157,000 $161,710 $166,561 $171,558 MAINT/STR LITES $46,000 $47,380 $48,801 $50,265 $51,773 $53,326 MAINT/STREETS $30,000 $30,900 $31,827 $32,782 $33,765 $34,778 MAINT/STRIPING $9,619 $9,908 $10,205 $10,511 $10,826 $11,151 MNT/FNTN & LAKE $3,119 $3,212 $50,000 $51,500 $53,045 $54,636 MNT/HAZ WST MGT $8,157 $8,402 $8,654 $8,914 $9,181 $9,456 6500 - Maintenance and
repairs Total $417,967 $1,123,155 $1,204,285 $1,240,413 $1,277,625 $1,315,953 6600 - Supplies and
materials AUTO/SUPPLIES $6,206 $6,392 $6,584 $6,782 $6,985 $7,195 SAFETY EQUIPMENT REPLACEMENT-PD $54,930 $60,500 $66,500 $68,495 $70,550 $72,667 SPCL EVENT SPNS $21,875 $22,120 $22,244 $22,911 $23,598 $24,306 SUPLS/JANITORAL $3,213 $3,000 $3,090 $3,183 $3,278 $3,376

SUPPLIES/COMPUTER-RELATED
CONSUMABLES/TONER $3,491 $2,056 $2,071 $2,132 $2,196 $2,262 SUPPLIES/GRAFITTI REMOVAL $1,000 $1,000 $1,000 $1,030 $1,061 $1,093 SUPPLIES/LAND MATERIAL $29,102 $29,975 $30,875 $31,801 $32,755 $33,738 SUPPLIES/MISCELLANEOUS $327 $337 $347 $357 $368 $379

SUPPLIES/NETWORK SOFTWARE &
LICENSES $3,495 $3,500 $3,500 $3,605 $3,713 $3,824

SUPPLIES/NON CAPITALIZED
EQUIPMENT & FURNITURE $39,000 $44,096 $45,176 $46,531 $47,927 $49,365 SUPPLIES/OFFICE $60,008 $61,766 $63,103 $64,997 $66,946 $68,954 SUPPLIES/OPERATING $51,951 $55,718 $57,389 $59,110 $60,884 $62,711

SUPPLIES/PC SOFTWARE (NON FIXED
ASSET) $7,607 $2,500 $2,500 $2,575 $2,652 $2,732
SUPPLIES/PESTICIDE $11,980 $12,339 $12,709 $13,090 $13,483 $13,887 SUPPLIES/SAFETY $11,124 $9,125 $9,399 $9,680 $9,970 $10,269 SUPPLIES/SIGN MATERIAL $25,799 $26,573 $27,370 $28,191 $29,037 $29,908 SUPPLIES/STORM DRAIN $5,000 $0 $0 $0 $0 $0
SUPPLIES/STREET MATERIAL $9,785 $10,079 $10,381 $10,692 $11,013 $11,343 K9 SUPPLIES/OPERATING (PD USE ONLY) $4,500 $3,075 $3,075 $3,167 $3,262 $3,360 6600 - Supplies and
materials Total $350,393 $354,151 $367,313 $378,329 $389,678 $401,369

10.2.b
Packet Pg. 302
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 119
Type Object Summary Object Name
FY23-24
Projected
FY24-25
Proposed
FY25-26
Proposed
FY26-27
Forecast
FY27-28
Forecast
FY28-29
Forecast
6700 - Utilities UTIL/COMMUNCTNS $97,409 $117,950 $121,383 $125,026 $128,777 $132,641 UTIL/GAS-ELECTR $295,500 $304,365 $313,506 $322,912 $332,599 $342,577 UTIL/OTHER $4,685 $4,826 $4,971 $5,120 $5,274 $5,432
UTIL/SWR SVC CH $4,486 $4,621 $4,760 $4,903 $5,050 $5,202 UTIL/TELEPHONE $57,350 $75,805 $78,022 $80,363 $82,773 $85,256 UTIL/WATER $106,471 $113,535 $116,941 $120,449 $124,062 $127,784 6700 - Utilities Total $565,901 $621,102 $639,583 $658,773 $678,535 $698,892 6800 - Insurance INSURANCE/BLDG,PROP $165,790 $0 $0 $0 $0 $0 INSURANCE/LEGAL SETTLEMENTS $50,000 $51,500 $53,000 $54,590 $56,228 $57,915 INSURANCE/LIAB,VEH DM $1,156,054 $1,277,428 $1,469,042 $1,513,113 $1,558,506 $1,605,261 INSURANCE/MISC DEDUCT $28,804 $110,000 $120,000 $123,600 $127,308 $131,127 INSURANCE/UNEMPLYMNT $18,100 $20,815 $23,937 $24,655 $25,395 $26,157 6800 - Insurance Total $1,418,748 $1,459,743 $1,665,979 $1,715,958 $1,767,437 $1,820,460 7000 - Promotions and
Contributions COLLEGE PARK GRAD NIGHT $750 $750 $750 $773 $796 $820 COMM SERV DAY $7,334 $7,500 $7,500 $7,725 $7,957 $8,196 FARMERS MARKET $0 $2,500 $2,500 $2,575 $2,652 $2,732
FOURTH OF JULY COMMISSION $15,000 $15,000 $15,000 $15,450 $15,914 $16,391 FRIENDS OF RODGERS RANCH $2,500 $2,500 $2,500 $2,575 $2,652 $2,732 GRANT LOANS RETAIL MARKETING $0 $30,000 $30,000 $30,900 $31,827 $32,782 LOGO MERCHANDSE $3,000 $3,500 $3,500 $3,605 $3,713 $3,825 MAYORS CONFERENCE EXP $12,300 $12,668 $13,041 $13,432 $13,835 $14,250 MEALS ON WHEELS $6,000 $6,000 $6,000 $6,180 $6,365 $6,556 PROMOS/CONTRIBUTIONS $37,556 $41,100 $41,100 $42,333 $43,603 $44,912 SENIOR CITIZEN NUTRITION $16,000 $16,000 $16,000 $16,480 $16,974 $17,483 SUMMER CONCERT SERIES $23,000 $24,000 $24,000 $24,720 $25,462 $26,226 VOLUNTEER DNNER $3,758 $3,500 $3,500 $3,605 $3,713 $3,824 OTHER $2,000 $0 $0 $0 $0 $0
7000 - Promotions and
Contributions Total $129,198 $165,018 $165,391 $170,353 $175,463 $180,729 7100 - Fixed Asset CAPITAL ASSETS-EQUIPMENT $27,887 $28,724 $29,586 $30,474 $31,388 $32,330 ELECTRIC CHARGING STATION $1,160 $1,195 $1,231 $1,268 $1,306 $1,345 7100 - Fixed Asset Total $29,047 $29,919 $30,817 $31,742 $32,694 $33,675 7200 - Transfers INTERFUND TRANSFER OUT $1,555,722 $989,301 $996,381 $1,014,673 $1,033,404 $1,052,584 7200 - Transfers Total $1,555,722 $989,301 $996,381 $1,014,673 $1,033,404 $1,052,584 7300 - NonDepartmental CASH OVER/(SHORT) $7,296 $0 $0 $0 $0 $0 7300 - NonDepartmental Total $7,296 $0 $0 $0 $0 $0
7500 - Debt Service/Pass
Thru payments FISCAL AGENT FEE $1,700 $1,700 $1,700 $1,751 $1,804 $1,858 7500 - Debt Service/Pass
Thru payments Total $1,700 $1,700 $1,700 $1,751 $1,804 $1,858 8000 - Capital
Improvement CONSTRUCTION $4,823 $0 $0 $0 $0 $0
8000 - Capital
Improvement Total $4,823 $0 $0 $0 $0 $0
Expense Total $30,513,800 $33,733,600 $35,153,080 $36,531,108 $37,887,822 $39,576,091 GENERAL FUND REVENUES LESS EXPENDITURES $109,152 $2,381,571 $3,099,109 $3,461,082 $3,763,471 $4,361,104

10.2.b
Packet Pg. 303
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 120

OTHER CITY FUNDS FIVE-YEAR FORECASTS
In addition to the General Fund, the City has other fund typesthat can only be used forspecific purposes, such as capital improvements or a particular program. The Measure K Fund isincluded in this category.

The following pages present the proposed budget for FY 24/25 and FY 25/26 and forecast for FY 26/27 through FY 28/29 for the City’s special revenue and capital improvement project funds.

10.2.b
Packet Pg. 304
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 121
American
Rescue Plan Act
(ARPA)
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$4,441,276 $4,441,276 $1,963,157 $0 $0 $0 $0

REVENUES
ARPA
FUNDS
$0 $0 $0 $0 $0 $0 $0
TOTAL

REVENUE
$0 $0 $0 $0 $0 $0 $0

EXPENDITURES

PROFESSIONAL

AND CONTRACT

SERVICES
$159,500 $777,927 $251,633 $0 $0 $0 $0

TRANSFER-OUT
$250,000 $1,700,192 $1,711,524 $0 $0 $0 $0
TOTAL

EXPENDITURES
$409,500 $2,478,119 $1,963,157 $0 $0 $0 $0

REVENUES
LESS
(EXPENDITURES)
($409,500) ($2,478,119) ($1,963,157) $0 $0 $0 $0
ENDING
FUND

BALANCE
$4,031,776 $1,963,157 $0 $0 $0 $0 $0

10.2.b
Packet Pg. 305
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 122
WASTE

MANAGEMENT FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$413,163 $413,163 $425,467 $459,357 $489,790 $516,379 $539,002

REVENUES

USE OF MONEY

AND PROPERTY
$1,380 $18,000 $18,000 $18,000 $18,000 $18,000 $18,000

INTERGOVERNMENTAL
$10,526 $5,125 $5,125 $5,125 $5,125 $5,125 $5,125
OTHER

REVENUE
$500 $100 $500 $500 $500 $500 $500

CHARGES FOR

SERVICES
$131,552 $130,000 $130,000 $130,000 $130,000 $130,000 $130,000 TOTAL

REVENUES
$143,958 $153,225 $153,625 $153,625 $153,625 $153,625 $153,625

EXPENDITURES
SALARIES $47,106 $65,210 $66,554 $68,931 $71,172 $73,485 $75,875

GENERAL

EXPENSES
$21,485 $20,320 $22,105 $22,744 $23,401 $24,079 $24,776

PROFESSIONAL AND

CONTRACTUAL

SERVICES
$33,020 $31,500 $6,960 $7,169 $7,384 $7,606 $7,834

SUPPLIES AND

MATERIALS
$5,464 $5,464 $5,464 $5,464 $5,628 $5,797 $5,971

PROMOTIONS/

CONTRIBUTIONS
$14,205 $18,427 $18,652 $18,884 $19,451 $20,035 $20,636 TOTAL

EXPENSES
$121,280 $140,921 $119,735 $123,192 $127,036 $131,002 $135,092

REVENUES LESS
(EXPENDITURES)
$22,678 $12,304 $33,890 $30,433 $26,589 $22,623 $18,533

ENDING FUND

BALANCE
$435,841 $425,467 $459,357 $489,790 $516,379 $539,002 $557,535

10.2.b
Packet Pg. 306
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 123

SENIOR VAN
FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING
FUND BALANCE $18,098 $18,098 $17,338 $16,570 $15,795 $15,013 $14,223

REVENUES

USE OF MONEY
AND PROPERTY 293 50 52 54 56 58 60

CHARGES FOR
SERVICES 2,000 2,000 2,060 2,122 2,186 2,252 2,320
TOTAL
REVENUES $2,293 $2,050 $2,112 $2,176 $2,242 $2,310 $2,380

EXPENDITURES

GENERAL
EXPENSES 500 500 500 500 500 500 500

PROFESSIONAL AND

CONTRACTUAL
SERVICES 250 250 258 266 274 282 290

SUPPLIES AND
MATERIALS 262 262 270 278 286 295 304
UTILITIES 8 8 8 8 8 8 8

FIXED ASSETS - - - - - - -

MAINTENANCE
AND REPAIR 1,790 1,790 1,844 1,899 1,956 2,015 2,075
TOTAL
EXPENSES $2,810 $2,810 $2,880 $2,951 $3,024 $3,100 $3,177

REVENUES LESS
(EXPENDITURES) $(517) $(760) $(768) $(775) $(782) $(790) $(797)

ENDING FUND
BALANCE $17,581 $17,338 $16,570 $15,795 $15,013 $14,223 $13,426

10.2.b
Packet Pg. 307
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 124

UNIFIED LIGHTING

DISTRICT FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$891,648 $891,648 $1,329,946 $1,573,441 $2,021,812 $2,483,635 $2,959,313

REVENUES

PROPERTY
TAXES
$708,322 $708,322 $729,572 $751,459 $774,004 $797,224 $821,142

USE OF MONEY

AND PROPERTY
$1,236 $1,236 $1,273 $1,311 $1,350 $1,391 $1,433
TOTAL

REVENUES
$709,558 $709,558 $730,845 $752,770 $775,354 $798,615 $822,575

EXPENDITURES

GENERAL

EXPENSES
$6,684 $6,260 $6,450 $6,645 $6,844 $7,049 $7,261

UTILITIES
$265,225 $265,000 $280,900 $297,754 $306,687 $315,888 $325,365

TRANSFER-OUT
$0 $0 $200,000 $0 $0 $0 $0
TOTAL

EXPENSES
$271,909 $271,260 $487,350 $304,399 $313,531 $322,937 $332,626

REVENUES LESS
(EXPENDITURES) $437,649 $438,298 $243,495 $448,371 $461,823 $475,678 $489,949

ENDING FUND

BALANCE
$1,329,297 $1,329,946 $1,573,441 $2,021,812 $2,483,635 $2,959,313 $3,449,262

10.2.b
Packet Pg. 308
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 125

AFFORDABLE

HOUSING FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$584,659 $584,659 $653,929 $668,929 $683,929 $699,379 $715,292

REVENUES

USE OF MONEY

AND PROPERTY
$1,591 $16,000 $16,000 $16,000 $16,480 $16,974 $17,483

INTERGOVERN
MENTAL
$0 $54,270 $0 $0 $0 $0 $0
TOTAL

REVENUES
$1,591 $70,270 $16,000 $16,000 $16,480 $16,974 $17,483

EXPENDITURES

AFFORDABLE

HOUSING PROJECT
$1,061 $1,000 $1,000 $1,000 $1,030 $1,061 $1,093
TOTAL

EXPENSES
$1,061 $1,000 $1,000 $1,000 $1,030 $1,061 $1,093

REVENUES LESS
(EXPENDITURES) $530 $69,270 $15,000 $15,000 $15,450 $15,913 $16,390

ENDING FUND

BALANCE
$585,189 $653,929 $668,929 $683,929 $699,379 $715,292 $731,682

10.2.b
Packet Pg. 309
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 126

GENERAL PLAN

UPDATE FEE FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$125,255 $125,255 $185,611 $68,611 $210,111 $355,856 $505,973

REVENUES

USE OF MONEY
AND PROPERTY - 1,500 1,500 1,500 1,500 1,500 1,500

GENERAL PLAN
UPDATE FEE 138,381 130,000 130,000 130,000 130,000 130,000 130,000 TOTAL
REVENUES $138,381 $131,500 $131,500 $131,500 $131,500 $131,500 $131,500

EXPENDITURES

PROFESSIONAL AND

CONTRACTUAL

SERVICES
$100,885 $138,953 $260,000 $0 $0 $0 $0
TOTAL

EXPENSES
$100,885 $138,953 $260,000 $0 $0 $0 $0

REVENUES LESS
(EXPENDITURES) $30,615 $60,356 ($117,000) $141,500 $145,745 $150,117 $154,621

ENDING FUND
BALANCE $155,870 $185,611 $68,611 $210,111 $355,856 $505,973 $660,594

10.2.b
Packet Pg. 310
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 127

HOUSING

SUCCESSOR
AGENCY – LOW

AND MODERATE
INCOME

HOUSING

PROGRAM
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$5,153,218 $5,153,218 $5,115,399 $5,075,528 $5,034,061 $4,990,988 $4,946,260

REVENUES

USE OF MONEY

AND PROPERTY
$81,921 $26,921 $26,000 $26,000 $26,000 $26,000 $26,000 TOTAL

REVENUES
$81,921 $26,921 $26,000 $26,000 $26,000 $26,000 $26,000

EXPENDITURES

SALARIES
$11,227 $12,610 $12,627 $13,076 $13,500 $13,938 $14,389

PROFESSIONAL AND

CONTRACTUAL

SERVICES
$53,046 $52,130 $53,244 $54,391 $55,573 $56,790 $58,044 TOTAL

EXPENSES
$64,273 $64,740 $65,871 $67,467 $69,073 $70,728 $72,433

REVENUES LESS
(EXPENDITURES) $17,648 ($37,819) ($39,871) ($41,467) ($43,073) ($44,728) ($46,433)

ENDING FUND

BALANCE
$5,170,866 $5,115,399 $5,075,528 $5,034,061 $4,990,988 $4,946,260 $4,899,827

10.2.b
Packet Pg. 311
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 128

COMMERCIAL LANDSCAPING &
LIGHTING DISTRICT 20 FUND (*)
FY 23/24
Revised Budget
FY 23/24
Projected
FY 24/25 – FY 28/29
(*)
BEGINNING FUND BALANCE $206,674 $206,674 N/A

REVENUES
USE OF MONEY AND PROPERTY $15,116 $500
OTHER TAXES AND ASESSMENTS $431,901 $431,901
OTHER REVENUE $213,276 $213,276
TRANSFERS-IN $197,946 $197,946
TOTAL REVENUES $858,239 $843,623

EXPENDITURES
SALARIES $155,137 $146,236
GENERAL EXPENSES $3,987 $1,977
PROFESSIONAL AND CONTRACTUAL SERVICES $57,839 $142,780
MAINTENANCE AND REPAIR $8,000 $12,770
SUPPLIES AND MATERIALS $6,646 $14,831
UTILITIES $238,915 $235,504
CAPITAL IMPROVEMENTS $653,855 $316,603
TOTAL EXPENSES $1,124,379 $870,701
REVENUES LESS (EXPENDITURES) ($266,140) ($27,078)
ENDING FUND BALANCE ($59,466) $179,596
(*) The Commercial Landscaping and Lighting District 20 Fund is approved separately by City Council.

10.2.b
Packet Pg. 312
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 129

LANDSCAPING & LIGHTING
ASSESSMENT DISTRICT 22 FUND (*)
FY 23/24
Revised Budget
FY 23/24
Projected
FY 24/25 – FY 28/29
(*)
BEGINNING FUND BALANCE $94,247 $94,247 N/A

REVENUES
USE OF MONEY AND PROPERTY $781 $2,200
OTHER TAXES AND ASESSMENTS $61,583 $61,583
TRANSFERS-IN $8,493 $5,355
TOTAL REVENUES $70,857 $69,138

EXPENDITURES
SALARIES $32,817 $48,322
GENERAL EXPENSES $952 $788
PROFESSIONAL AND CONTRACTUAL SERVICES $14,766 $14,766
MAINTENANCE AND REPAIR $5,000 $0
SUPPLIES AND MATERIALS $6,510 $1,400
UTILITIES $15,099 $13,035
CAPITAL IMPROVEMENTS $0 $20,900
TOTAL EXPENSES $75,144 $99,211
REVENUES LESS (EXPENDITURES) ($4,287) ($30,073)
ENDING FUND BALANCE $89,960 $64,174
(*) The Landscaping and Lighting Assessment District 22 Fund is approved separately by City Council.

10.2.b
Packet Pg. 313
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 130

VEHICLE

ABATEMENT
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$152,375 $152,375 $117,301 $115,055 $112,324 $109,418 $106,328

REVENUES

CHARGES FOR

SERVICES
$15,914 $17,000 $15,000 $15,000 $15,450 $15,914 $16,391

USE OF MONEY AND

PROPERTY
$100 $100 $0 $0 $0 $0 $0
TOTAL

REVENUES
$16,014 $17,100 $15,000 $15,000 $15,450 $15,914 $16,391

EXPENDITURES

SALARIES
$21,846 $10,720 $16,387 $16,833 $17,429 $18,047 $18,688 FIXED
ASSETS
$0 $800 $859 $898 $927 $957 $988

SUPPLIES AND

MATERIALS
$40,654 $40,654 $0 $0 $0 $0 $0
TOTAL

EXPENSES
$62,500 $52,174 $17,246 $17,731 $18,356 $19,004 $19,676

REVENUES LESS
(EXPENDITURES) ($46,486) ($35,074) ($2,246) ($2,731) ($2,906) ($3,090) ($3,285)

ENDING FUND

BALANCE
$105,889 $117,301 $115,055 $112,324 $109,418 $106,328 $103,043

10.2.b
Packet Pg. 314
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 131

TRAFFICSAFETY
FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$48,456 $48,456 $69,176 $69,676 $70,176 $70,691 $71,221

REVENUES

FINES AND

FORFEITURES
$40,119 $20,000 $20,000 $20,000 $20,600 $21,218 $21,855

USE OF MONEY

AND PROPERTY
$212 $720 $500 $500 $515 $530 $546
TRANSFER-IN $165,192 $165,192 $0 $0 $0 $0 $0
TOTAL

REVENUES
$205,523 $185,912 $20,500 $20,500 $21,115 $21,748 $22,401

EXPENDITURES

PROFESSIONAL AND

CONTRACTUAL

SERVICES
$100,913 $165,192 $20,000 $20,000 $20,600 $21,218 $21,855 TOTAL

EXPENSES
$100,913 $165,192 $20,000 $20,000 $20,600 $21,218 $21,855

REVENUES LESS
(EXPENDITURES) $104,610 $20,720 $500 $500 $515 $530 $546

ENDING FUND
BALANCE $153,066 $69,176 $69,676 $70,176 $70,691 $71,221 $71,767

10.2.b
Packet Pg. 315
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 132

SUPPLEMENTALLAW

ENFORCEMENTFUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$388,659 $388,659 $494,659 $489,659 $504,659 $521,009 $538,750

REVENUES

INTERGOVERNMENTAL
$100,000 $186,000 $160,000 $160,000 $164,800 $169,744 $174,836

USE OF MONEY AND

PROPERTY
$849 $20,000 $20,000 $15,000 $15,450 $15,914 $16,391
TOTAL

REVENUES
$100,849 $206,000 $180,000 $175,000 $180,250 $185,658 $191,227

EXPENDITURES

PROFESSIONAL

AND CONTRACT

SERVICES
$20,000 $20,000 $60,000 $60,000 $61,800 $63,654 $65,564 FIXED
ASSET
$60,000 $60,000 $70,000 $70,000 $72,100 $74,263 $76,491

TRANSFER-OUT
$20,000 $20,000 $55,000 $30,000 $30,000 $30,000 $30,000 TOTAL

EXPENSES
$100,000 $100,000 $185,000 $160,000 $163,900 $167,917 $172,055

REVENUES LESS
(EXPENDITURES) $849 $106,000 ($5,000) $15,000 $16,350 $17,741 $19,172

ENDING FUND
BALANCE $389,508 $494,659 $489,659 $504,659 $521,009 $538,750 $557,922

10.2.b
Packet Pg. 316
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 133

POLICE SPECIAL

SERVICES FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$64,681 $64,681 $75,953 $62,453 $48,953 $45,498 $42,089

REVENUES
INTERGOVERNMENTAL
$1,500 $11,000 $1,500 $1,500 $1,545 $1,591 $1,639

USE OF MONEY

AND PROPERTY
$272 $272 $0 $0 $0 $0 $0
TOTAL

REVENUES
$1,772 $11,272 $1,500 $1,500 $1,545 $1,591 $1,639

EXPENDITURES
FIXED
ASSETS
$0 $0 $15,000 $15,000 $5,000 $5,000 $5,000
TOTAL

EXPENSES
$0 $0 $15,000 $15,000 $5,000 $5,000 $5,000

REVENUES LESS
(EXPENDITURES) $1,772 $11,272 ($13,500) ($13,500) ($3,455) ($3,409) ($3,361)

ENDING FUND

BALANCE
$66,453 $75,953 $62,453 $48,953 $45,498 $42,089 $38,728

10.2.b
Packet Pg. 317
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 134
POLICE

TECHNOLOGY FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$947,841 $947,841 $1,013,284 $593,784 $648,384 $702,122 $754,921

REVENUES

TRANSFER-IN
$500,000 $500,000 $0 $250,000 $255,000 $260,100 $265,302 TOTAL

REVENUES
$500,000 $500,000 $0 $250,000 $255,000 $260,100 $265,302

EXPENDITURES

GENERAL

EXPENSES
$15,260 $15,050 $0 $0 $0 $0 $0

PROFESSIONAL AND

CONTRACTUAL SERVICES
$31,930 $25,940 $15,000 $15,000 $15,450 $15,914 $16,391

CONFERENCES

AND TRAINING
$6,480 $5,000 $0 $0 $0 $0 $0

MAINTENANCE

AND REPAIR
$192,933 $210,224 $70,000 $70,000 $72,100 $74,263 $76,491

SUPPLIES AND

MATERIALS
$69,100 $20,719 $34,500 $35,400 $36,462 $37,556 $38,682 FIXED
ASSET
$390,000 $157,624 $300,000 $75,000 $77,250 $79,568 $81,955 TOTAL

EXPENSES
$705,703 $434,557 $419,500 $195,400 $201,262 $207,301 $213,519

REVENUES LESS
(EXPENDITURES) ($205,703) $65,443 ($419,500) $54,600 $53,738 $52,799 $51,783

ENDING FUND
BALANCE $742,138 $1,013,284 $593,784 $648,384 $702,122 $754,921 $806,704

10.2.b
Packet Pg. 318
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 135

COMPUTER

TECHNOLOGY FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$60,184 $60,184 $42,461 $46,461 $74,111 $99,590 $122,773

REVENUES

TRANSFERS-IN
$652,421 $652,421 $550,000 $300,000 $306,000 $312,120 $318,362 TOTAL

REVENUES
$652,421 $652,421 $550,000 $300,000 $306,000 $312,120 $318,362

EXPENDITURES
GENERAL EXPENSES $27,856 $27,650 $0 $0 $0 $0 $0

PROFESSIONAL AND

CONTRACTUAL SERVICES
$149,600 $161,600 $21,000 $21,000 $21,630 $22,279 $22,947

CONFERENCES

AND TRAINING
$3,500 $500 $0 $0 $0 $0 $0

MAINTENANCE

AND REPAIR
$277,655 $294,496 $10,000 $10,000 $10,300 $10,609 $10,927

SUPPLIES AND

MATERIALS
$88,860 $63,935 $65,000 $66,350 $68,341 $70,391 $72,502

UTILITIES
$15,450 $11,603 $0 $0 $0 $0 $0
FIXED
ASSETS
$134,500 $110,360 $450,000 $175,000 $180,250 $185,658 $191,228 TOTAL

EXPENSES
$697,421 $670,144 $546,000 $272,350 $280,521 $288,937 $297,604

REVENUES LESS
(EXPENDITURES) ($45,000) ($17,723) $4,000 $27,650 $25,479 $23,183 $20,758

ENDING FUND
BALANCE $15,184 $42,461 $46,461 $74,111 $99,590 $122,773 $143,531

10.2.b
Packet Pg. 319
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 136

VEHICLE EQUIPMENT

REPLACEMENT FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$263,060 $263,060 $36,999 $14,999 $55,079 $96,361 $138,880

REVENUES
OTHER

REVENUE
$12,000 $12,000 $12,000 $12,000 $12,360 $12,730 $13,112

TRANSFERS-IN
$200,000 $200,000 $236,000 $243,080 $250,372 $257,883 $265,619 TOTAL

REVENUES
$212,000 $212,000 $248,000 $255,080 $262,732 $270,613 $278,731

EXPENDITURES
FIXED
ASSETS
$242,000 $438,061 $270,000 $215,000 $221,450 $228,094 $234,937 TOTAL

EXPENSES
$242,000 $438,061 $270,000 $215,000 $221,450 $228,094 $234,937

REVENUES LESS
(EXPENDITURES) ($30,000) ($226,061) ($22,000) $40,080 $41,282 $42,519 $43,794

ENDING FUND

BALANCE
$233,060 $36,999 $14,999 $55,079 $96,361 $138,880 $182,674

10.2.b
Packet Pg. 320
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 137

PUBLIC EDUCATION AND

GOVERNMENTAL FUND
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$167,317 $167,317 $213,624 $248,724 $308,824 $370,727 $434,487

REVENUES

USE OF MONEY

AND PROPERTY
$96 $96 $100 $100 $103 $106 $109

INTERGOVERNMENTAL
$46,211 $46,211 $60,000 $60,000 $61,800 $63,654 $65,564 TOTAL

REVENUES
$46,307 $46,307 $60,100 $60,100 $61,903 $63,760 $65,673

EXPENDITURES

MAINTENANCE

AND REPAIR
$1,221 $0 $0 $0 $0 $0 $0

TRANSFERS-OUT
$0 $0 $25,000 $0 $0 $0 $0
TOTAL

EXPENSES
$1,221 $0 $25,000 $0 $0 $0 $0

REVENUES LESS
(EXPENDITURES) $45,086 $46,307 $35,100 $60,100 $61,903 $63,760 $65,673

ENDING FUND
BALANCE $212,403 $213,624 $248,724 $308,824 $370,727 $434,487 $500,160

10.2.b
Packet Pg. 321
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 138

TRAFFIC MITIGATION
(FUND 06)
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast

BEGINNING

FUND BALANCE
$229,211 $229,211 $99,916 $624,265 $645,035 $666,357 $688,246

REVENUES

USE OF MONEY AND

PROPERTY
$208 $6,844 $6,981 $7,120 $7,262 $7,407 $7,555

CHARGES FOR

SERVICES
$446,508 $0 $517,368 $13,650 $14,060 $14,482 $14,916
TOTAL

REVENUES
$446,716 $6,844 $524,349 $20,770 $21,322 $21,889 $22,471

EXPENDITURES

TRANSFER-OUT
$136,139 $136,139 $0 $0 $0 $0 $0
TOTAL

EXPENSES
$136,139 $136,139 $0 $0 $0 $0 $0

REVENUES LESS
(EXPENDITURES) $310,577 ($129,295) $524,349 $20,770 $21,322 $21,889 $22,471

ENDING FUND

BALANCE
$539,788 $99,916 $624,265 $645,035 $666,357 $688,246 $710,717

10.2.b
Packet Pg. 322
City of Pleasant Hill Biennial Budget Fiscal Year 24/25 & Fiscal Year 25/26 Five-Year Forecast 139

TRAFFIC MITIGATION
(FUND 08)
FY 23/24
Revised
Budget
FY 23/24
Projected
FY 24/25
Proposed
Budget
FY 25/26
Proposed
Budget
FY 26/27
Forecast
FY 27/28
Forecast
FY 28/29
Forecast