16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.
Certification
ORGANIZATION
Name: city of Pleasanton Address ( official and complete):
123 Main Street, PO Box 520, Pleasanton, CA, 95466- 0802
PROJECT COORDINATOR
Name: Heidi Murphy
Email: hmurphy@cityofpleasantonca. gov
Phone: 925- 931- 03406
GRANTEE AUTHORIZED REPRESENTATIVE
Name: Gerry Beaudin Title: City Manager
Email: gbeaudin@cityofpleasantonca. gov Phone: 925- 931- 5002 Signature: [
D- O' g- d "
w
Date: 9/ 13/ 2023
3239C91 W8 406
DocuSign Envelope ID: 9145901C- 086E- 4E66- A344- FEEE32AD4436 Pleasanton Public Library
California Library Literacy Services
2023- 2024 CLLS23- 60
STATE LIBRARY
Authorized Representative Signature
ORGANIZATION
Name:
city of Pleasanton Address ( official and complete):
123 Main Street, PO Box 520, Pleasanton, CA, 94566-( 802
AUTHORIZED REPRESENTATIVE
Signature: °`°
S'""' y'
Date: 9/ 13/ 2023
pkv.
96CB= d9fi
Printed Name of Person Signing: Title:
City Manager Gerry Beaudin
STATE OF CALIFORNIA
Agency Name: - ckfornia State Library Address: 900 N Street, Sacramento, CA 95814 oowsw". a nv:
Signature:
S Date: 9/ 11/ 2023
6A. iC98t at: i5
Printed Name of Person Signing: Title: Californ, a State Librarian Greg Lucas
DocuSign Envelope ID: 9145901C- 086E- 4E66- A344- FEEE32AD4436 Pleasanton Public Library
California Library Literacy Services
2023- 2024 CLLS23- 60
DO CALV EORN IA
02 STATE LIBRARY
EXHIBIT C: STATE REIMBURSABLE TRAVEL EXPENSES
Rates are subject to change per State of California, Department of Human Resources Please Check State of California, Department of Human Resources Website for updated expenses:
http:// www. caIhr. ca. gov/ employees/ pages/ travel- reimbursements. asox Mileage: 0. 585 per mile- approved business/ travel expense Rate subject to change
Meals: 7. 00- Breakfast
Receipts are required 11 . 00- Lunch
23. 00- Dinner
5. 00 - Incidentals
Meals Note: Lunch can only be claimed if travel is more than 24 hours. Incidental charge may be claimed once for every 24- hour period and should cover incidental expenses, such as but not limited to, tip, baggage handling, etc.
Hotel: 90. 00 plus tax for all counties/ cities not listed below Receipts are required 95.00 plus tax for Napa, Riverside, and Sacramento and MUST have a zero Counties
balance. 110.00 plus tax for Marin County
120. 00 plus tax for Los Angeles, Orange, and Ventura
Counties, and Edwards AFB. Excluding the city of Santa
Monica
125. 00 plus tax for Monterey and San Diego Counties
140. 00 plus tax for Alameda, San Mateo and Santa
Clara Counties
150. 00 plus tax for the City of Santa Monica
250.00 plus tax for San Francisco County
Out of State: Prior authorization must be obtained, as well as three print- out hotel quotes. Actual receipt must be included with authorization and additional quotes.
Hotel Note: If the above approved reimbursable hotel rates cannot be secured, please contact your grant monitor to obtain an excess lodging form. This form must be approved prior to actual travel.
AIRLINE TICKETS: Actual reasonable fees pertaining to airline travel will be Itinerary and receipts are reimbursed. Business, First Class, or Early Bird Check-in fee required is not an approved reimbursable expense.
DocuSign Envelope ID: 9145901C- 086E- 4E66-A344-FEEE32AD4436 M- kLIFORNIt
OM STATE LIBRARY
24 August 2023
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia' s Actions in Ukraine
Dear Grantee,
You are receiving this notification because you currently have an active grant through the California State Library.
On March 4, 2022, Governor Gavin Newsom issued Executive Order N- 6- 22 ( EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at httos:// www. gov. ca.gov/ wo-content/ uploads/ 2022/ 03/ 3. 4. 22- Russia- UkraineExecutive-Order. odf.
The EO directs all agencies and departments that are subject to the Governor' s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U. S. government in response to Russia' s actions in Ukraine, as well as any sanctions imposed under state law.
This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia' s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U. S. Department of the Treasury website ( https:// home.treasu[ y.gov//policyissues/ financial- sanctions/ sanctions- programs- and- country- information/ ukrainerussia- related- sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.
Please note that for any agreements or grants valued at $ 5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.
Annly Roman
California State Library
900 N Street
Sacramento, CA 95814
DocuSign Envelope ID: 9145901C- 086E-4E66-A344-FEEE32AD4436 f. All KnYWI
Nd STATE LIBRARY
CALIFORNIA LIBRARY LITERACY AND ENGLISH ACQUISITION SERVICES
FINANCIAL CLAIM
1St PAYMENT
Grant Award #: CLLS23- 60 Date: 9/ 13/ 2023
Invoice #: CLLS23- 60- 01 PO#: 6729
Payee Name: Pleasanton Public Library
Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:
123 Main Street, PO Box 520, Pleasanton, CA, 94566- 0802 Street Address, City, State, Zip Code ( Warrant will be mailed to this address) Amount Claimed: 39, 398 Type of Payment:
Payable Upon Execution of Agreement) PROGRESS
Grantee Name: Pleasanton Public Library FINAL
Name on Award Letter and Agreement) IN FULL
Project Title: California Library Literacy Services AUGMENT For Period From: upon execution to end of grant period
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.
DO- 81ned by:
By t ,,,, hW
3239C9 1940BF486.
Signature of the Authorized Representative)
Gerry Beaudin City Manager
Print Name) Title)
Legal payee name must match the payee' s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/ or address may cause delay in payment. If you need to change payee name and/ or address, please contact Fiscal Services at statearants. fiscaI(a)libra rv. ca. gov.
State of California, State Library Fiscal Office
ENY: 2023 ITEM NO: 6120- 213- 0001, Chapter 12, Statutes of 2023 PURCHASING AUTHORITY NUMBER: CSL- 6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
FAIN: N/ A
DocuSigned by:
By I gt1SUU'#L 0" Date
9/ 13/ 2023
108 1 351365FD493
State Library Representative)
DocuSign Envelope ID: 9145901C- 086E- 4E66- A344- FEEE32AD4436 J
PAYEE DATA RECORD
Required when receiving payment from the State of California in lieu of IRS W- 9 or W- 7) STD 204( Rev 03/ 2021)
Section 1 — Payee Information
NAME ( This is required. Do not leave this line blank. Must match the payee' s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME ( If different from above) MAILING ADDRESS ( number, street, apt. or suite no.) ( See instructions on Page 2)
CITY, STATE, ZIP CODE E- MAIL ADDRESS
Section 2— Entity Type
Check one 1 box only that matches the entity a of the Pa ee listed in Section 1 above. See instructions on page 2 SOLE PROPRIETOR/ INDIVIDUAL CORPORATION ( see instructions on page 2) SINGLE MEMBER LLC Disregarded Entity owned by an individual MEDICAL( e.g. dentistry, chiropractic, etc.) PARTNERSHIP LEGAL( e. g., attorney services)
ESTATE OR TRUST EXEMPT ( e. g, nonprofit)
ALL OTHERS
Section 3— Tax Identification Number
Enter your Tax Identification Number( TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one ( 1) TIN. Social Security Number( SSN) or The TIN is a 9- digit number. Note: Payment will not be processed without a TIN.
Individual Tax Identification Number( ITIN)
For Individuals, enter SSN.
If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.
Grantor Trusts ( such as a Revocable Living Trust while the grantors are alive) may OR not have a separate FEIN. Those trusts must enter the individual grantor' s SSN.
For Sole Proprietor or Single Member LLC ( disregarded entity), in which the Federal Employer Identification Number sole member is an individual, enter SSN ( ITIN if applicable) or FEIN ( FTB FEIN) prefers SSN).
For Single Member LLC ( disregarded entity), in which the sole member is a -- ------- business entity, enter the owner entity' s FEIN. Do not use the disregarded entity' s FEIN.
For all other entities including LLC that is taxed as a corporation or partnership, estates/ trusts ( with FEINs), enter the entity' s FEIN.
Section 4— Payee Residency Status( See instructions)
CALIFORNIA RESIDENT— Qualified to do business in California or maintains a permanent place of business in California.
CALIFORNIA NONRESIDENT— Payments to nonresidents for services may be subject to state income tax withholding.
El No services performed in California
Copy of Franchise Tax Board waiver of state withholding is attached.
Section 5— Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.
Should my residency status change, I will promptly notify the state agency below.
NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E- MAIL ADDRESS SIGNATURE DATE 7TELEPHONE (include area code)
Section 6— Paying State Agency
Please return completed form to:
STATE AGENCY/ DEPARTMENT OFFICE UNIT/ SECTION
Ca. State Library Admin/Accounting
MAILING ADDRESS FAX TELEPHONE (include area code)
900 N Street 916- 603- 7157
CITY STATE ZIP CODE E- MAIL ADDRESS
Sacramento CA 95814 accounting@library. ca. gov
DocuSign Envelope ID: 9145901C- 086E- 4E66- A344- FEEE32AD4436
PAYEE DATA RECORD
Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204( Rev. 03/ 2021)
GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/ department office address shown in Section 6.
Prompt return of this fully completed form will prevent delays when processing payments.
Information provided in this form will be used by California state agencies/ departments to prepare Information Returns( Form1099).
NOTE: Completion of this form is optional for Government entities, i. e. federal, state, local, and special districts.
A completed Payee Data Record, STD 204 form, is required for all payees( non- governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file, therefore, it is possible for you to receive this form from multiple state agencies with which you do business.
Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns( Form 1099) are in accordance with the Internal Revenue Code( IRC) and the California Revenue and Taxation Code( R& TC).
Section 1 - Payee Information
Name— Enter the name that appears on the payee' s federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching( when applicable).
Sole Proprietor/ Individual/ Revocable Trusts— enter the name shown on your federal tax return.
Single Member Limited Liability Companies( LLCs) that is disregarded as an entity separate from its owner for federal tax purposes- enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name.
Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level.
Partnerships, Estates/ Trusts, or Corporations— enter the entity name as shown on the entity' s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.
Business Name— Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.
Mailing Address— The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.
Section 2- Entity Type
If the Paye in Section 1 is a( n)... THEN Select the Box for...
Individual • Sole Proprietorship• Grantor Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/ Individual Limited Liability Company LLC owned by an individual and is disregarded for federal tax purposes Single Member LLC- owned by an individual Partnerships• Limited Liability Partnerships LLP • and, LLC treated as a Partnership Partnerships Estate • Trust other than disregarded Grantor Trust Estate or Trust Corporation that is medical in nature ( e. g , medical and healthcare services, physician care, nursery Corporation- Medical care, dentistry, etc. • LLC that is to be taxed like a Corporation and is medical in nature Corporation that is legal in nature( e. g., services of attorneys, arbitrators, notary publics involving legal Corporation- Legal or law related matters, etc.)• LLC that is to be taxed like a Corporation and is legal in nature Corporation that qualifies for an Exempt status, including 501( c) 3 and domestic non- profit corporations. I Corporation- Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above• LLC Corporation- All Other that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Section 3- Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment( s) from the state provide their Taxpayer Identification Number( TIN). The TIN is required by R& TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109( a) and R& TC section 18662 and its regulations.
Section 4- Payee Residency Status
Are you a California resident or nonresident?
A corporation will be defined as a" resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
A partnership is considered a resident partnership if it has a permanent place of business in California.
An estate is a resident if the decedent was a California resident at time of death.
A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term" resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.
For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:
Withholding Services and Compliance Section: 1- 888- 792- 4900 E- mail address: wscs. gen@ftb. ca. gov For hearing impaired with TDD, call: 1- 800- 822- 6268 Website: www.ftb. ca. gov Section 5- Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.
Section 6- Paying State Agency
This section must be completed by the state agency/ department requesting the STD 204.
Privacy Statement
Section 7( b) of the Privacy Act of 1974( Public Law 93- 579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to$ 20, 000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency( ies) with which you transact that business.
All questions should be referred to the requesting state agency listed on the bottom front of this form.
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON
AUTHORIZING STAFF TO ACCEPT THE CALIFORNIA STATE LIBRARY GRANT
FUNDS FOR ENGLISH AS A SECOND LAGUAGE SERVICES FOR FISCAL YEAR 2023/ 24
WHEREAS, the California State Library supports libraries with state funded and federally funded grants, statewide subscriptions to electronic resources, and statewide initiatives with partners offering further resources; and
WHEREAS, the Pleasanton Public Library' s English- as- a- Second- Language Services Grant applications were selected for grant funding, which will be used to enhance services to the Pleasanton community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. Authorizes the City Manager to accept the California State Library grants funding for English- as- a- Second- Language Services Grant in the amount of $61, 071, as referenced in Exhibit A and execute all necessary documents required by the grant programs.
SECTION 2. This Resolution shall become effective immediately upon its passage and adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on November 7, 2023.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 7th day of November
2023 by the following vote:
Ayes:
Noes:
Absent:
Abstain:
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
Daniel G. Sodergren, City Attorney
Exhibit A
CALIFORNIA
STATE LIBRARY
July 12, 2023
Heidi Murphy
Pleasanton Public Library
400 Old Bernal Avenue
Pleasanton, CA 94566
Dear Ms. Heidi Murphy,
We' re pleased to provide funds to support your English as a Second Language program and the important work that you, your staff, and your volunteers do for your community through the California Library Literacy Services program.
In 2021- 2022, the state budget included one-time California Library Literacy Services funding at $ 15 million for English as Second Language Services. These funds will be allocated over a five- year period. This award letter covers Year 3 of funding between July 1 , 2023, and June 30, 2024.
Your total award for the 2023- 2024 fiscal year beginning July 1 , 2023, is:
Total Award: $ 61, 071
Your funds must be fully expended by June 30, 2024, in accordance with your approved budget on file with the State Library. The budget listed in your award packet indicates your original grant request. Your library may have to submit a new budget for review and approval to reflect your 2023- 2024 English as a Second Language Services award.
To ensure that program expenditures are consistent with the California Library Literacy Services allowable expenses, please review the California Library Literacy Services Allowable and Unallowable Expenses guidelines. If you have any questions about expenses or expending your award funds, please contact Allyson Jeffredo at Allyson. [email protected].
We strongly encourage your program staff to develop and maintain community partners to strengthen your program, attend regular regional library literacy network meetings, participate in your local Adult Education Consortium, and participate in library literacy training opportunities offered by the regional networks and the State Library to meet the CLLS Mission, Values, and Program Library— Courts Building 916- 323- 9759
P. O. Box 942837 csl- adm@library. ca. gov
Sacramento, CA 94237- 0001 www. library. ca. gov
CALIFORNIA
STATE LIBRARY
Essentials. Additional California Library Literacy Services resources can also be found on the California Library Literacy Services weboage.
The payment process begins when we receive your completed and signed budget modification form ( if needed), claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance (attached).
All forms should be completed and signed through DocuSign to be processed for payment.
Our library literacy staff is available to assist you throughout the year. Please contact your Advisor Beverly Schwartzberg,
beverly.schwartzberg@library. ca.gov, and your Grant Monitor Allyson Jeffredo, Allyson. Jeffredo@library. co. gov, with any questions.
Thank you for your willingness to do so much for those in your community. Best wishes for a successful year.
Respectfully yours,
Oocusqn d uy:
WA (,
aces
BDA5098 7 G 1G 16
Greg Lucas
California State Librarian
Cc: Beverly Schwartzberg, beverly. schwartzberg@library. ca.gov Allyson Jeffredo, allyson. aeffredo@library. ca. gov
Fiscal Office, stategrants. fiscal@library. ca. gov
Julie Eseltine, jeseltine@cityofpleasantonca. gov
Lori Carducci, Icarducci@cityofpleasantonca. gov
Enc: Re: ESL21- 3- 34: Claim form, certification form, and State Funded Grants Award Agreement and Certificate of Compliance
Library— Courts Building 916- 323- 9759
P. O. Box 942837 csl- adm@library. ca. gov
Sacramento, CA 94237- 0001 www.library. ca. gov
DocuSign Envelope ID: 4B8E736F-8B67-42CF-A595-F4DE6CBC3F74 Pleasanton Public Library
THE BASICS - YOUR GRANT AWARD
The following provides basic information about your grant and managing your grant.
Award #: ESL21- 3- 34
Library: Pleasanton Public Library
Total Award Amount: $ 61, 071
ESL GRANT REQUEST
Salary and Benefits $ 59, 041
Contract Staff $ 0
Operations $ 425
Library Literacy Materials $ 3, 938
Small Equipment $ 0
Equipment ($ 5, 000 or more per
unit) $ 0
Subtotal $ 63, 404
Indirect $0
Award Difference to be Adjusted
included in grant total below -$ 2, 333
Grant Total $ 61, 071
Start Date: Upon execution
End Date: I June 30, 2024
Please understand that it can take between eight to ten weeks following the receipt of an error free claim form before grant funds are delivered. If you have not received your payment after eight weeks, please contact your grant monitor.
CONTACT
We want your project to be successful. Please work with the program staff listed below to implement your project:
Literacy Analyst: Allyson Jeffredo
Phone Number: 916 603- 6709
Email Address: all son. jeffredo@ library. ca. q ov
Library Programs Consultant: Beverly Schwartzber
Phone Number: 916 701- 6880
Email Address: beverl . schwartzber @librar . ca. ov
DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that the claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.
The claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS application and in Sections 18880- 18883 of the California Education Code.
400 Old Bernal Avenue, Pleasanton, CA 94566
SIGNED DATE
DOCUSigned by:
bt-" 41& 7/ 21/ 2023 E3239C91940BF4B6
Signature - Authorized representative
Gerry Beaudin
City Manager
Typed/ Printed Name and Title of Authorized Representative gbeaudin@cityofpleasantonca. gov
Email address of authorized representative
DocuSign Envelope ID: 4B8E736F- 8B67-42CF-A595-F4DE6CBC3F74 Pleasanton Public Library
PROJECT INFORMATION:
Invoice #: ESL21- 3- 34
Project Title: English as a Second Language Services
Grantee: Pleasanton Public Library
Funding Start Date: Upon execution
Term Completion: June 30, 2024
DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
Total Award: $ 61, 071
PAYMENT SCHEDULE:
Libraries receive 100% of their 2023- 2024 English as a Second Language Services award upon receipt of the award letter.
Note: Libraries have 18 months to spend their 2023- 2024 English as a Second Language Services award funds, from July 1 , 2023, in which the funds are awarded until December 31 , 2024.
English as a Second
Language Service Award
Final Payment 61, 071
Total 61, 071
REPORTING:
For the 2023- 2024 program period, libraries will be required to submit a mid- year report and final report. Reminder emails will be sent out beginning six weeks before the required reports are due.
All required reporting materials will be located on the California State Library' s website. The reporting schedule is detailed below.
Mid- Year Report Due January 31 , 2024
Final Report Due September 30, 2024
Note: A budget modification form will be required for all budget changes regardless of amount. Modification forms may be submitted throughout the year but no later than May 31 S'.
DocuSign Envelope ID 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 101 CA
STATE LIBRARY
STATE FUNDED GRANTS
AWARD AGREEMENT AND
CERTIFICATE OF COMPLIANCE
DocuSign Envelope ID 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
English as a Second Language Services
2023- 2024 ESL21- 3- 34
w// . ` ! lFORNV
FIAZ STATE LIBRARY
TABLE OF CONTENTS
PROJECT SUMMARY 2
PROCEDURES AND REQUIRMENTS
A. Term of the Agreement 3
B. Scope of Work 3
C. Budget Detail 3
D. Narrative and Financial Reports 4
E. Claim Form and Payment 5
EXHIBIT A: TERMS AND CONDITIONS 7
EXHIBIT B: CERTIFICATION AND COMPLIANCE FORM 22
Certification 25
EXHIBIT C: STATE REIMBURSABLE TRAVEL EXPENSES 27
DocuSign Envelope ID: 4B8E736F-8B67-42CF-A595-F4DE6CBC3F74 Pleasanton Public Library
English as a Second Language Services
2023- 2024 ESL21- 3- 34
1 STATE LIBRARY
PROJECT SUMMARY
AWARD AGREEMENT BETWEEN THE STATE LIBRARY and Pleasanton Public Library for the English as a Second Language Services project.
AWARD AGREEMENT NUMBER ESL21- 3- 34
This Award Agreement (" Agreement") is entered into on July 1 , 2023 by and between the California State Library (" State Library") and Pleasanton Public Library, (" Grantee").
This Award Agreement pertains to Grantee' s State- funded English as a Second Language Services project.
The Library Development Services Bureau (" LDS") of the State Library administers state and federal funds in the form of awards.
The Grantee was selected by the State Library to receive state grant funds in the amount of $61, 071 through the process adopted by the State Library in administering such grants.
The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:
DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
English as a Second Language Services
2023- 2024 ESL21- 3- 34
r, AIICnD111A
STATE LIBRARY
PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Grant term begins July 1, 2023, and ends June 30, 2024. The project' s final expenditure date is December 31, 2024. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project' s final encumbrance period ends on June 30, 2024, and all eligible program costs must be expended by December 31, 2024.
B. Scope of Work
1 . Grantee agrees to perform all activities specifically identified in the Grantee' s application and submitted to the State Library in response to the English as a Second Language Services project.
2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:
Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices ( GAAP).
Make financial records available to the State Library upon request.
Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
Prepare and submit required narrative and financial reports.
Procure equipment, and other supplies as needed for the project.
Issue contracts for services, personnel, and consultants as needed for the project.
If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
Oversee the implementation of project activities.
C. Budget Detail
The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee' s application. The Grantee shall request the distribution of grant funding consistent with its proposal and DocuSign Envelope ID: 4B8E736F- 8867- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
English as a Second Language Services
2023- 2024 ESL21- 3- 34
the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.
D. Narrative and Financial Reports
1 . The Grantee shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.
2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/ or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports.
3. The reports shall be submitted by the following dates:
Reporting Period Report Due Date
July- December 2023- 2024 Mid- Year Report Due January 31, 2024 January - Project 2023- 2024 Final Report Due September 30, 2024 End Date
4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/ or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding.
5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five ( 5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions, for more information.
E. Claim Form and Payment
1 . The California State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met, and only for those activities and costs specified in the approved award application.
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2. The Grantee shall complete, sign, and submit Certification of Compliance form Exhibit B) and the Financial Claim form ( included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options.
3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/ encumbered during the grant period.
4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library.
5. The Award payments will only be made to the Grantee. It is the Grantee' s responsibility to pay all contractors and subcontractors for purchased goods and services.
6. The Final Payment of 10% will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied.
7. Prompt Payment Clause
The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq.
The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor.
8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement.
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b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.
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on AI11:r)Q , I1A
NIA STATE LIBRARY
EXHIBIT A: TERMS and CONDITIONS
1. Accessibility: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 1 1135, and the Web Content Accessibility Guidelines 2. 0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.
However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including " NOT ACCESSIBLE" in the file name.
The California State Library reserves the right to post project materials to its website that are in compliance with these standards.
2. Acknowledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the English as a Second Language Services project.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
This [ publication/ project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library."
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:
Funding provided by the State of California."
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c. This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. d. California State Library Logo: Use of the California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement( s).
e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library' s photo release form, or contact your grant monitor for the State Library' s form.
3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the California State Library. The Grantee is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose, and has no authority to bind the State Library in any manner whatsoever.
4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.
No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.
5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.
6. Assignment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third- party person or entity, either in whole or in part, without the California State Library' s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns.
7. Audit and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for a minimum of five ( 5) years after the final payment, or grant term end date, DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.
Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/ or cancelled checks.
8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization' s behalf.
9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below Pleasanton Public Library California State Library
Heidi Murphy Allyson Jeff redo
400 Old Bernal Avenue
900 N Street
Pleasanton, CA 94566
Sacramento, CA 95814
hmurphy@cityofpleasantonca. gov
allyson. ieffredo@library. ca. gov
925) 931- 3406
916- 603- 6709
10. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.
11. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee' s obligation to pay its contractors and subcontractors is an independent obligation from the State' s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.
12. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. ( 17 U. S. C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.
13. Discharge of Grant Obligations: The Grantee' s obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non- profit entity, the Grantee' s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.
14. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall file a written Notice of Dispute" with the State Library Grant Monitor within ten ( 10) days of discovery of the problem. Within ten ( 10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.
15. Drug- free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug- Free Workplace Act of 1990 ( Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
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b. Establish a Drug- Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The Grantee' s policy of maintaining a drug- free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the Agreement will:
1) Receive a copy of the Grantee' s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee' s statement as a condition of employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.
16. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.
17. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.
18. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee.
19. Executive Order N- 6- 22- Russia Sanctions: The Grantee shall comply with Executive Order N- 6- 22 ( the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. " Economic Sanctions" refers to sanctions imposed by the U. S. government in response to Russia' s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
20. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee' s request for an extension of the grant period must be DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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made in writing and received by the California State Library at least 30 days prior to the final deadline.
21. Failure to Perform: The grant being utilized by the Grantee is to benefit the English as a Second Language Services project. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent ( 10%) withhold.
22. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act ( FICA) payments from Grantee' s payments or make FICA payments on the Grantee' s behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee' s behalf; or
c. Withhold Federal or State income taxes from Grantee' s payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.
23. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.
24. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent ( 10%) withhold, and/ or to repay to the California State Library any funds improperly expended.
25. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.
26. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.
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27. Grant Monitor: The Grant Monitor' s responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement.
The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions ( Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.
28. Grantee: the government or legal entity to which a grant is awarded and which is accountable to the California State Library for the use of the funds provided. a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee' s application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.
29. Grantee Accountability: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library.
30. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.
31. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed- upon timeline. Grantee' s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award, and is not required to provide training in connection with this Agreement.
32. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm DocuSign Envelope ID: 4B8E736F- 8B67-42CF-A595-F4DE6CBC3F74 Pleasanton Public Library
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or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.
33. License to Use: The California State Library reserves a fully paid- up, royalty-free, nonexclusive, sub- licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without thirdparty rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant, sub- grant, or contract under this grant or sub- grant; and
b. Any rights of copyright to which a Grantee, sub- grantee, or a contractor purchases ownership with grant support.
34. Limitation of Expenditure: Expenditure for all projects must conform to the grantee' s approved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $ 61, 071 and shall be expended/ encumbered in the designated award period.
During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.
35. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U. S. Internal Revenue Code of 1986.
36. Non- Discrimination Clause: During this grant period, the Grantee and the Grantee' s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, DocuSign Envelope ID: 4B8E736F-8B67-42CF-A595-F4DE6CBC3F74 Pleasanton Public Library
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sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.
Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act ( Gov. Code 12900 et seq.), the regulations promulgated thereunder ( Cal. Code Regs., tit. 2, 1 1000 et seq.), the provisions of Article 9. 5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code ( Gov. Code §§ 1 1 135- 1 1 139. 5), and the regulations or standards adopted by the California State Library to implement such article.
Grantee shall permit access by representatives of the Department of Fair Employment and Housing and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. ( See Cal. Code Regs., tit. 2, § 1 1 105.) Grantee shall include the non- discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.
37. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail ( E- mail): When sent by e- mail to the last e- mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign ( e- signature platform): When sent via DocuSign a notification will be sent to the last e- mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library' s Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice.
Notice is effective upon transmission.
d. Personally: When delivered personally to the recipient' s physical address as stated in this Agreement.
e. U. S. Mail: Five days after being deposited in the U. S. Mail, postage prepaid, and addressed to recipient' s address as stated in this Agreement.
38. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, DocuSign Envelope ID: 4B8E736F- 8867- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as " Terms").
Grantee' s California State Library- approved Application (Grantee' s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee' s Application ( including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference.
39. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee' s Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee' s Application in accordance with the approved Budget and shall obtain the Grant Monitor' s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee' s Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.
d. Ten percent ( 10%) will be withheld from the Payment Request ( if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee' s eligible costs are limited to the amounts authorized in the California State Administrative Manual ( see Exhibit C or contact the Grant Monitor for more information). f. Payment will be made only to the Grantee.
g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.
40. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.
Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.
41. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant- related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled.
42. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.
43. Privacy Protection: Both parties agree to protect the confidentiality of any nonpublic, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.
44. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.
45. Public Records Act: Material maintained or used by the California State Library is considered " public record" under the Public Records Act ( PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Grantee agrees to ensure that all content contained in its written reports are appropriate for publication.
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Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.
46. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five ( 5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library' s support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties.
47. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five ( 5) years after the end- of- term. The State Library may monitor or conduct an onsite evaluation of Grantee' s operation to ensure compliance with this Agreement, with reasonable advance notice.
48. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.
49. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.
50. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library.
a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
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b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient' s administrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $ 61, 071 upon execution of the agreement and submission of claim by the grantee organization.
51. Self- Dealinq and Arm' s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm' slength transactions and not the result of, or motivated by, self- dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, " arm' s- length transactions" are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity' s business and the entity chooses the lowest of the resulting bids. " Self- dealing" is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.
52. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.
53. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.
54. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty ( 30) days prior to the effective date of termination. In the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.
55. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.
56. Unused Funds: At the end- of- term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: ( 1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.
Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end- of-term or earlier termination, as determined by the State Library in its sole discretion.
57. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library' s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library' s rights or of any of grantee' s obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.
58. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.
59. Worker' s Compensation: The State of California will not provide Workers' Compensation insurance for Grantee or Grantee' s employees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers' Compensation insurance for them.
The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.
DocuSign Envelope ID 4B8E736F- 8B6742CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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STATE LIBRARY
EXHIBIT B: CERTIFICATION of COMPLIANCE FORM
1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program.
2. 1 certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.
3. 1 certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/ grant award and have entered into an agreement( s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/ or as amended in the application by the California State Librarian.
4. The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form.
5. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $ 61, 071. This award will provide library services as set forth in the Project Application as approved and/ or as amended by the California State Librarian.
6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non- discrimination program requirements. ( Gov. Code § 12990 ( a-f) and CCR, Title 2, Section 1 1 102).
7. DRUG- FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug- Free Workplace Act of 1990 and will provide a drugfree workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug- Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
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2) the person' s or organization' s policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1 ) receive a copy of the company' s drug-free workplace policy statement; and,
2) agree to abide by the terms of the company' s statement as a condition of employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. ( Gov. Code § 8350 et. seq.)
8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.
Current State Employees ( Pub. Contract Code § 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.
Former State Employees ( Pub. Contract Code § 10411):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision- making process relevant to the contract while employed in any capacity by any state agency. b. For the twelve- month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy- making position in the same general subject area as the proposed contract within the 12- month period prior to his or her leaving state service.
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If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. ( Pub. Contract Code § 10420).
Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. ( Pub.
Contract Code § 10430 ( e)).
9. LABOR CODE/ WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker' s Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. ( Labor Code § 3700).
10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. ( 42 U. S. C. 12101 et. seq.)
11. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.
12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.
13. DRUG FREE WORKPLACE:
a. Continue to provide a drug- free workplace by complying with the requirements in 2 C. F. R. part 3186 ( Requirements for Drug- Free Workplace Financial Assistance)). In particular, the recipient must comply with drugfree workplace requirements in subpart B of 2 C. F. R. part 3186, which adopts the Government- wide implementation ( 2 C. F. R. part 182) of sections 5152- 5158 of the Drug- Free Workplace Act of 1988 ( P. L. 100- 690, Title V, Subtitle D, 41 U. S. C. §§ 701- 707).
b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug- free workplace; publishing a drugfree workplace statement; establishing a drug- free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.
14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards.
15. NON- DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non- discrimination laws.
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16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.
Certification
ORGANIZATION
Name: city of Pleasanton Address ( official and complete):
400 Old Bernal Avenue, Pleasanton, CA 94566
PROJECT COORDINATOR
Name:
Heidi Murphy
Email: hmurphy@cityofpleasantonca. gov Phone: 925- 931- 3400
GRANTTEE AUTHORIZED REPRESENTATIVE
Name: Gerry Beaudin Title: city Manager
Email: gbeaudin@cityofpleasantonca. gov Phone: 925- 931- 5004 LD.ocuSigned by:
Signature: Date: 721/ 2023
1bLIWUtkl&
DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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STATE LIBRARY
Authorized Representative Signature
ORGANIZATION
Name: city of Pleasanton Address ( official and complete):
gbeaudin@cityofpleasantonca. gov
AUTHROIZED REPRESENTATIVE
Signature: L
bt4ukw
Date: 7/ 21/ 2023
3239C91940BF4B6
Printed Name of Person Signing: Title:
city Manager
Gerry Beaudin
STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature:
ED- Sig
Date: 7/ 18/ 2023
Printed Name of Person Signing: Title: California State Librarian Greg Lucas
DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 Pleasanton Public Library
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STATE LIBRARY
EXHIBIT B: STATE REIMBURSABLE TRAVEL EXPENSES
Rates are subject to change per State of California, Department of Human Resources Please Check State of California, Department of Human Resources Website for updated expenses:
http:// www. calhr. ca. gov/ employees/ pages/ travel- reimbursements. aspx Mileage: 0. 56 per mile - approved business/ travel expense Rate subject to change
Meals: 7. 00 - Breakfast
Receipts are required 11. 00- Lunch
23. 00- Dinner
5. 00 - Incidentals
Meals Note: Lunch can only be claimed if travel is more than 24 hours. Incidental charge may be claimed once for every 24- hour period and should cover incidental expenses, such as but not limited to, tip, baggage handling, etc.
Hotel: 90. 00 plus tax for all counties/ cities not listed below Receipts are required 95. 00 plus tax for Napa, Riverside, and Sacramento and MUST have a zero Counties
balance. 110. 00 plus tax for Marin County
120. 00 plus tax for Los Angeles, Orange, and Ventura
Counties, and Edwards AFB. Excluding the city of Santa
Monica
125. 00 plus tax for Monterey and San Diego Counties
140. 00 plus tax for Alameda, San Mateo and Santa
Clara Counties
150. 00 plus tax for the City of Santa Monica
250.00 plus tax for San Francisco County
Out of State: Prior authorization must be obtained, as well as three print-out hotel quotes. Actual receipt must be included with authorization and additional quotes.
Hotel Note: If the above approved reimbursable hotel rates cannot be secured, please contact your grant monitor to obtain an excess lodging form. This form must be approved prior to actual travel.
AIRLINE TICKETS: Actual reasonable fees pertaining to airline travel will be Itinerary and receipts are reimbursed. Business, First Class, or Early Bird Check-in fee required is not an approved reimbursable expense.
DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74 r ,4 I ! rORN IA
STATE LIBRARY
5 June 2023
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia' s Actions in Ukraine
Dear Grantee,
You are receiving this notification because you currently have an active grant through the California State Library.
On March 4, 2022, Governor Gavin Newsom issued Executive Order N- 6- 22 ( EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https:// www. gov. ca. gov/ wp- content/ uploads/ 2022/ 03/ 3. 4. 22- Russia- Ukraine- Executive- Order. pdf.
The EO directs all agencies and departments that are subject to the Governor' s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U. S. government in response to Russia' s actions in Ukraine, as well as any sanctions imposed under state law.
This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia' s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U. S. Department of the Treasury website https:// home. treasury. gov/ policy- issues/ financial- sanctions/ sanctions- programs- and- countryinformation/ ukraine- russia- related- sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.
Please note that for any agreements or grants valued at$ 5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.
Annly Roman
California State Library
900 N Street
Sacramento, CA 95814
DocuSign Envelope ID: 4B8E736F- 8667- 42CF- A595- F4DE6CBC3F74 r A I JCC') PW1
STATE LIBRARY
California Library Literacy and English Acquisition Services
FINANCIAL CLAIM
PAYMENT IN FULL
Grant Award #: ESL21- 3- 34 Date: 7/ 21/ 2023
Invoice#: ESL21- 3- 34- 01 PO #: 6344
Payee Name: Pleasanton Public Library
Legal name of authorized agency to receive, disburse and account for funds") Complete Address:
400 old Bernal Avenue, Pleasanton, CA 94566
Street Address, City, State, Zip Code ( Warrant will be mailed to this address) Amount Claimed: 61, 071 Type of Payment:
Payable Upon Execution of Agreement) PROGRESS
Grantee Name: Pleasanton Public Library FINAL
Name on Award Letter and Agreement) IN FULL
Project Title: English as a Second Language AUGMENT
For Period From: upon execution to end of grant period
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.
B
EDO- S. gned by:
39403F486.
Signature of the Authorized Representative)
Gerry Beaudin
City Manager
Print Name) Title)
Legal payee name must match the payee' s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/ or address may cause delay in payment. If you need to change payee name and/ or address, please contact Fiscal Services at stategrants. fiscalCaD-library. ca, gov.
State of California, State Library Fiscal Office
ENY: 2021 ITEM NO: 6120- 2131- 0001, Chapter 240, Statutes of 2021 PURCHASING AUTHORITY NUMBER: CSL- 6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
EDocu3ignetlby / ,
BY F' St, U0. U. arvc,
Date 7/ 21/ 2023
1081351365FD493
State Library Representative)
DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74
PAYEE DATA RECORD
Required when receiving payment from the State of California in lieu of IRS W- 9 or W- 7) STD 204( Rev. 03/ 2021)
Section 1 — Payee Information
NAME( This is required Do not leave this line blank. Must match the payees federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME ( If different from above) MAILING ADDRESS ( number, street, apt. or suite no.) ( See instructions on Page 2)
CITY, STATE, ZIP CODE E- MAIL ADDRESS
Section 2— Entity Type
Check one 1 box only that matches the entity type of the Pa ee listed in Section 1 above. See instructions on page 2 SOLE PROPRIETOR/ INDIVIDUAL CORPORATION( see instructions on page 2) SINGLE MEMBER LLC Disregarded Entity owned by an individual MEDICAL ( e. g. dentistry, chiropractic, etc) PARTNERSHIP LEGAL( e. g., attorney services)
ESTATE OR TRUST EXEMPT ( e. g., nonprofit)
ALL OTHERS
Section 3— Tax Identification Number
Enter your Tax Identification Number( TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one ( 1) TIN. Social Security Number( SSN) or The TIN is a 9- digit number. Note: Payment will not be processed without a TIN. Individual Tax Identification Number( ITIN) For Individuals, enter SSN.
If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.
Grantor Trusts( such as a Revocable Living Trust while the grantors are alive) may OR not have a separate FEIN. Those trusts must enter the individual grantor' s SSN.
For Sole Proprietor or Single Member LLC ( disregarded entity), in which the Federal Employer Identification Number
FEIN) sole member is an individual, enter SSN ( ITIN if applicable) or FEIN ( FTB prefers SSN).
For Single Member LLC ( disregarded entity), in which the sole member is a -- ------- business entity, enter the owner entity' s FEIN. Do not use the disregarded entity' s FEIN.
For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts ( with FEINs), enter the entity' s FEIN.
Section 4— Payee Residency Status ( See instructions)
CALIFORNIA RESIDENT— Qualified to do business in California or maintains a permanent place of business in California.
CALIFORNIA NONRESIDENT— Payments to nonresidents for services may be subject to state income tax withholding.
El No services performed in California
Copy of Franchise Tax Board waiver of state withholding is attached.
Section 5— Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.
Should my residency status change, I will promptly notify the state agency below.
NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E- MAIL ADDRESS SIGNATURE DATE TELEPHONE ( include area code)
Section 6 — Paying State Agency
Please return completed form to:
STATE AGENCY/ DEPARTMENT OFFICE UNIT/ SECTION
Ca. State Library Admin/Accounting
MAILING ADDRESS FAX TELEPHONE ( include area code)
900 N Street 916- 603- 7157
CITY STATE ZIP CODE E- MAIL ADDRESS
Sacramento CA 195814 aCCounting@library. ca. gov
DocuSign Envelope ID: 4B8E736F- 8B67- 42CF- A595- F4DE6CBC3F74
PAYEE DATA RECORD
Required when receiving payment from the State of California in lieu of IRS W- 9 or W- 7) STD 204( Rev. 03/ 2021)
GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/ department office address shown in Section 6.
Prompt return of this fully completed form will prevent delays when processing payments.
Information provided in this form will be used by California state agencies/ departments to prepare Information Returns( Form1099).
NOTE: Completion of this form is optional for Government entities, i. e. federal, state, local, and special districts.
A completed Payee Data Record, STD 204 form, is required for all payees( non- governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file, therefore, it is possible for you to receive this form from multiple state agencies with which you do business.
Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns( Form 1099) are in accordance with the Internal Revenue Code( IRC) and the California Revenue and Taxation Code( R& TC).
Section 1 - Payee information
Name— Enter the name that appears on the payee' s federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching( when applicable).
Sole Proprietor/Individual/ Revocable Trusts— enter the name shown on your federal tax return.
Single Member Limited Liability Companies( LLCs) that is disregarded as an entity separate from its owner for federal tax purposes- enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name.
Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level.
Partnerships, Estates/ Trusts, or Corporations— enter the entity name as shown on the entity' s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.
Business Name— Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.
Mailing Address— The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.
Section 2- Entity Type
If the Payee in Section 1 is a( n)... THEN Select the Box for...
Individual• Sole Proprietorship• Grantor Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company LLC owned by an individual and is disregarded for federal tax purposes Single Member LLC- owned by an individual Partnerships• Limited Liability Partnerships LLP • and, LLC treated as a Partnership Partnerships Estate• Trust other than disregarded Grantor Trust Estate or Trust Corporation that is medical in nature( e. g., medical and healthcare services, physician care, nursery Corporation- Medical care, dentistry, etc. • LLC that is to be taxed like a Corporation and is medical in nature Corporation that is legal in nature( e. g , services of attorneys, arbitrators, notary publics involving legal Corporation- Legal or law related matters, etc.) • LLC that is to be taxed like a Corporation and is legal in nature Corporation that qualifies for an Exempt status, including 501 c 3 and domestic non- profit corporations. Cor oration- Exem pt Corporation that does not meet the qualifications of any of the other corporation types listed above• LLC Corporation-All Other that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Section 3- Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment( s) from the state provide their Taxpayer Identification Number( TIN). The TIN is required by R& TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109( a) and R& TC section 18662 and its regulations.
Section 4- Payee Residency Status
Are you a California resident or nonresident?
A corporation will be defined as a" resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
A partnership is considered a resident partnership if it has a permanent place of business in California.
An estate is a resident if the decedent was a California resident at time of death.
A trust is a resident if at least one trustee is a California resident. o For individuals and sole proprietors, the term" resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.
For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:
Withholding Services and Compliance Section: 1- 888- 792- 4900 E- mail address: wscs. gen@ftb. ca. gov For hearing impaired with TDD, call: 1- 800- 822- 6268 Website: www. ftb. ra. gov Section 5- Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signee can provide a power of attorney documented for the individual.
Section 6- Paying State Agency
This section must be completed by the state agency/ department requesting the STD 204.
Privacy Statement
Section 7( b) of the Privacy Act of 1974( Public Law 93- 579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to$ 20, 000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency( ies) with which you transact that business.
All questions should be referred to the requesting state agency listed on the bottom front of this form.
THE CITY OF
CITY COUNCIL AGENDA REPORT
PLEASANTON
November 7, 2023
Library and Recreation
TITLE: ADOPT A RESOLUTION ACCEPTING THE PACIFIC LIBRARY
PARTNERSHIP GRANT FOR MEMORY KITS FOR ADULTS AND THEIR
CAREGIVERS IN AN AMOUNT OF $ 11, 915 FOR FY 2023/ 24 AND
APPROVE A BUDGET AMENDMENT IN THE MISCELLANEOUS GRANT
FUND
SUMMARY
As a California cooperative library system, the Pacific Library Partnership ( PLP) supports member public libraries in the Bay Area, bringing value to communities through programs such as the Innovation and Technology Opportunity Grants. Through collaboration with the Pleasanton Senior Center and the Pleasanton Public Library, the City has been awarded a funding opportunity for Memory Kits for-Adults and their Caregivers that would create a new library collection paired with interactive programming to serve the cognitive needs of senior adults.
RECOMMENDATION
Adopt a resolution accepting the PLP grant for memory kits for adults and their caregivers in an amount of $ 11, 915 for FY 2023/ 24 ( Attachment 1) and amend the FY 2023/ 24 Budget Appropriation for the Miscellaneous Grant Fund.
FINANCIAL STATEMENT
For the PLP grant, $ 11, 915 has been awarded to the City to cover the cost of materials and salaries for the development of Memory Kits. The City applied for the grant after the Fiscal Year ( FY) 2023/ 24 budget had been submitted and approved. Now, based on the actual grant awarded for this program, the City Council is requested to approve a budget amendment to increase the PLP grant revenue appropriation in account 11652102- 333252- 16805 by $ 11, 915.
BACKGROUND
The City' s Library and Recreation department delivers a wide variety of services that span all ages and stages of life; this breadth provides a unique opportunity to leverage commonalities for services to varying age groups in the community. In the past year of service and program planning, staff identified older adults, particularly those with cognitive needs, as an underserved part of the community. Notably, the U. S. Census data estimates that nearly 15 percent of Pleasanton residents are 65 years or older.
In summer 2023, staff conceptualized innovative services for cognitive needs that could provide library collections of Memory Kits along with interactive programs for seniors and their caregivers and families. Memory Kits were identified as tools that could be used independently or with caregivers and families to provide an activity for older adults to recall memories and engage in meaningful conversations about their life experiences.
For families and caregivers, the kits would provide an enjoyable activity to enhance their time together.
Subsequently, staff applied for a grant entitled Memory Kits for Adults and their Caregivers through the PLP 2023/ 24 Innovation and Technology Opportunity Grant. In prior cycles, grant funding from PLP has helped the library offer new and innovative programs such as the Tailored Recreation and Education Collections ( TRECs) which provides off-site library book and materials collections at the Alviso Adobe and Gingerbread Preschool as well as an Honors collection of books in the library on sensitive topics for teens.
DISCUSSION
The grant for the Memory Kit program was awarded to the City on September 27, 2023.
With the new funding, staff will meet with partners that serve seniors to select the Memory Kits that will be themed to offer a variety of options for users. For instance, one kit may be themed as therapeutic, with a " Mind Your Memory" focus to include conversation cards, games and puzzles and sensory items, while "The Decades" kits could include music ( and listening devices) from various decades, alongside books with news and culture from each era.
To complement and promote the Memory Kit collection, staff will collaboratively provide programs for caregivers and families in coordination with local non- profits, explore opportunities for seniors to connect while using the kits during memory groups at the Pleasanton Senior Center, and provide a chance to meet new friends at the Memory Cafe series at the library on weekends at a time when the Senior Center is closed.
As part of the grant commitment, the Memory Kits will be evaluated through survey and usage data to expand locations in future cycles to locations such as memory care centers. After the grant implementation is complete, the library will continue to grow the collection based upon participant feedback. With the launch of a new Mobile Outreach Vehicle in 2024, staff intends to provide the Memory Kits through planned vehicle stops
at senior facilities to broaden the delivery of tools and resources for social connection and memory care.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Building a Community Where Everyone Belongs, Strategy 1 — Apply strategies from the City diversity, equity, and inclusion ( DEI) action plan to increase equitable access to City programs and services for the community and Strategy 3 — Implement high priority items from the Library and Recreation Strategic Plan to continue to deliver activities and programs that meet the needs and interests of the community.
Submitted by: Fiscal Review: Approved by:
Heidi Murphy Susan Hsieh Gerry Beaudin
Director of Library Finance Director City Manager
and Recreation
Attachment:
1. Resolution
Attachment 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON
AUTHORIZING STAFF TO ACCEPT THE PACIFIC LIBRARY PARTNERSHIP GRANT
FOR MEMORY KITS FOR ADULTS AND THEIR CAREGIVERS FOR FISCAL YEAR 2023/ 24
WHEREAS, the Pacific Library Partnership supports member public libraries in the Bay Area, bringing value to libraries through programs such as the Innovation and Technology Opportunity Grants; and
WHEREAS, the Pleasanton Public Library' s Memory Kits for Adults and their Caregivers application was selected for grant funding, which will be used to enhance services to senior adults in the Pleasanton community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. Authorizes the City Manager to accept the Pacific Library Partnership grant funds in the amount of $ 11, 915 as referenced in Exhibit A, and execute all necessary documents required by the grant program.
SECTION 2. This Resolution shall become effective immediately upon its passage and adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on November 7, 2023.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 7th day of November
2023 by the following vote:
Ayes:
Noes:
Absent:
Abstain:
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
Daniel G. Sodergren, City Attorney
Exhibit A,/
Pacific Library Partnership
September 22, 2023
Lia Bushong
Pleasanton Public Library
400 Old Bernal Avenue
Pleasanton, CA 94566
Dear Lia,
Congratulations! Your FY 2023- 24 PLP Innovation and Technology Grant, Memory Kits for Adults and Their Caregivers, has been funded in the requested amount of $ 11 , 915.
A panel of library directors from outside of PLP jurisdictions reviewed all the applications we received, and your grant was approved.
We have attached the reimbursement claim form that you can submit at any time to receive your requested funds, along with the grant reporting form you are required to submit at the conclusion of your project along with any other documentation.
We look forward to hearing about the successful implementation of your grant. If you have any questions or need assistance over the course of the project, please don' t hesitate to reach out.
Sincerely,
Justin Wasterlain
Assistant Director
Pacific Library Partnership
wasterlain@plpinfo. org
650- 349- 5538
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 1 F:( 650) 349- 5089 1 Website: www.pipinfo. org Pacific Library Partnership
Pacific Library Partnership
2023- 24 Innovation and Technology Grant Program
Due Friday, September 1, 2023 by 5: 00 p. m.
Please email the completed application to proposals@plpinfo. org.
Project Title Memory Kits for Adults and their Caregivers Library Name Pleasanton Public Library
Primary Contact Name Lia Bushong
Primary Contact Email LBushong@CityofPleasantonCa. gov
Mailing Address 400 Old Bernal Ave., Pleasanton, CA 94566 Funding Amount Requested 11, 915
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 I F:( 650) 349- 5089 Website: . . rip r:fc o:
Pacific Library Partnership
PLP Innovation and Technology Opportunity Grant Program Application Library Name: Pleasanton Public Library
Project Title: Memory Kits for Adults and their Caregivers Select category you are applying under:
X Category A: Innovation and Technology Opportunity Grant Category B: Grant Replication Program
If Category B is selected, enter the name of the grant you are replicating:
1. Please provide a one paragraph project summary.
The structure of Pleasanton' s Library and Recreation department combines a wide variety of services that span from a preschool to a cemetery. This composition provides a unique opportunity to leverage our commonalities for services to varying age groups in our community. The Pleasanton Public Library would like to work in collaboration with our Pleasanton Senior Center to provide innovative services for cognitive needs that would include specialized Memory Kits and memory programs for senior adults and their caregivers and families.
2. Explain how this project fits with the library' s strategic directions.
In July 2019, Pleasanton' s Library and Recreation department participated in a planning process to create an integrated Library and Recreation Strategic Plan. One of the adopted strategic goals is to provide enhanced programming as an integrated department. The Library has identified the following objective that matches the department' s strategic direction:
1. Identify opportunities for increasing partnerships with other City departments, local agencies, businesses, and organizations to extend the reach of the departments to meet community needs and interests.
By pursuing access to tools that serve the underserved communities of seniors and their families and caregivers, the Library and the Senior Center would be supporting the community and aligning with its values of inclusion, customer service, innovation, and collaboration. 32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 I P:( 650) 349- 5538 I F:( 650) 349- 5089 I Website: www.plpinfo.org Pacific Library Partnership
3. Please provide a detailed description of the proposed project including the population served and the demographics of that population.
Located in the Tri- Valley region of the Bay Area, Pleasanton is a suburban community of approximately 83, 000 people, with a range of cultures, economic backgrounds, and ages.
Current U. S. Census data estimates that 14. 9% of Pleasanton residents are 65 years of age or older. While the median household income in Pleasanton is roughly$ 160, 000, 30% of those 65 and older have an annual income less than $40,000. Additionally, the local Stanford Health Care facility identified behavioral/ mental health as one of the top three medical issues affecting the area.
In the first nationally represented study of cognitive impairment prevalence in more than 20 years, Columbia University reported in 2022 that 10% of adults over 65 have dementia, and 22% have some form of mild cognitive impairment. In the past year of service and program planning, in conjunction with considerable research, Pleasanton Library staff has identified older adults, particularly those with cognitive needs, as an underserved part of the community for Library services.
The Pleasanton Public Library would like to develop specialized Memory Kits with interactive activities that can be used independently or with caregivers and families, coupled with programming for adults and their caregivers and families. Initially, one set of Memory Kits would be themed as therapeutic, with a " Mind Your Memory" focus to include conversation cards, games and puzzles, and sensory items, while " The Decades" kits would include music and listening devices) from various decades alongside books with news and culture from different eras. Memory Kits can provide a tool for adults to recall memories and to engage in meaningful conversations about their life experiences around the items. For families and caregivers, the kits provide an enjoyable activity to enhance their time spent together.
To complement and promote the new Memory Kit collection, the Library would also provide educational programs for caregivers and families from local non- profits such as the Pleasanton partner CityServe, opportunities for seniors to connect while using the kits during the Mind Your Memory Group at the Pleasanton Senior Center, and a chance to meet new friends at the Memory Cafe series at the Library on weekends ( a time when the Senior Center is closed). 32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 I F:( 650) 349- 5089 I Website: www.plpinfo. org Pacific Library Partnership
4. What are the goals and objectives of the project?
GOAL ONE:
Extend innovative library services to areas of Pleasanton that provide essential services to our community such as the Pleasanton Senior Center, to fill identified service gaps. Pleasanton Library aims to connect with and check out Memory Kits to 200 seniors through the course of the first year of the program.
GOAL TWO:
Reach patrons that are otherwise unable to utilize traditional library services and programs. Even though the Library is open 7 days a week, seniors are a segment of the population that do not always have easy access to the Library. Additionally, the Library has had challenges connecting services to aging adults, who may have been isolated due to the pandemic or life circumstances. Finally, caregivers and families can also struggle to utilize library services. Pleasanton Library aims to reach 100 seniors through its Memory Cafe Program series, and 25 family members or caregivers through the educational programs at the Senior Center.
Objectives: With this new service, we would create access for several generations of seniors and caregivers and serve varied ability levels in our community. To honor our strategic goals, we have identified access to materials as a unique way to close the service gap between the Library and the Pleasanton community.
5. Please include your project timeline ( include detail of activities).
NM
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MEET WITH STRATEGIC PARTNERS X X
PURCHASE MEMORY KITS X X
DEVELOP PROJECT MANAGEMENT
X X X
DOCUMENT
SCHEDULE PROGRAMS X
RECEIVE MATERIALS AND PROCESS X X
MARKETING IMPLEMENTATION X X X
OFFICIAL LAUNCH X
CONDUCT SURVEY OF USERS X X X X X X X
MONTHLY DATA ASSESSMENT X X X X X X X
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 F:( 650) 349- 5089 i Website: www.pipinfo.org Pacific Library Partnership
6. Please indicate how you will evaluate success of your project.
Memory Kits
Pleasanton Library will push out a survey to participants that will aid in gathering data.
Questions to include:
1. Which kits did you use?
2. Did you find them useful and what did you enjoy most?
3. Do you have any recommendations to improve the kits or the service?
4. Are there other ways Library and Recreation could support you here in Pleasanton?
5. How did you find out about the memory kits?
The Library would gather analytics data from checkouts from the Library' s Polaris ILS on the number of checkouts and holds. The data and surveys would be used to guide future purchasing, additional memory kit genres, and service planning.
Caregiver Programs & Memory Cafe
Pleasanton Library will push out a survey to the program participants and caregivers that will aid in gathering data.
Questions to include:
1. Did you find the program useful and what did you enjoy most?
2. Do you have any recommendations for future programs like this?
3. Are there other ways the Library and Recreation could support you here in Pleasanton?
4. How did you find out about the program today?
The Library would gather program survey data and metrics and use the information to assess community need and interest in continuing similar programming or expanding to new topics and locations.
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 I P:( 650) 349- 5538 ( F:( 650) 349- 5089 I Website: www.plpinfo. org Com.
Pacific Library Partnership
7. Please detail your project budget. ( Note: Indirect costs are not allowed).
Product Name Price Quantity Total
Memory Kits Contents 110 75 kits 8, 250
Travel Trunks and Bags for Memory Kits with
Library/ Senior Center/ PLP logo 19 75 bags 1, 425
Temporary Staffing for Memory Cafe and Delivery of Kits 28/ hr. 80 hrs. 2, 240 PLP FUNDS REQUEST 11, 915
Library In- Kind Costs
Marketing Materials and In- house Printing of Posters and Program Brochures w/ Distribution to Community Sites 100/ site 10+ sites 1, 000 Librarian, Senior Librarian, Supervisor, Coordinator staff time ( project planning, outreach, selection of materials, cataloging, marketing, and communications) 57/ hr. 175 hrs. 9, 975 LIBRARY FUNDS 10, 975
8. Please indicate how the project will be sustained after the grant term is over.
Pleasanton Library thanks Pacific Library Partnership for continued funding for Bay Area libraries that helps libraries explore new and innovative programs for underserved communities and create best practices for replication. In the past cycle, Pleasanton Library launched the PLPsponsored TRECs collections to build tailored library collections at Recreation facilities, and while the grant ended, we are continuing to expand the collections and will launch a new selection of art books at our Harrington Gallery this fall, as well as an honor collection of sensitive topics for language learners. We would like to launch and then expand Memory Kits in the same way.
Pleasanton Library is committed to sustaining the Memory Kits by evaluating survey and usage data to expand locations in future cycles, and actively marketing the services through community partners at local memory care centers. Staff will closely work with the Recreation side of Pleasanton' s integrated department through the Senior Center, Senior transportation provider, and non- profits, as well as exploring new partnerships in the community. After the grant implementation is complete, the Library will continue to grow the collection based on participant feedback, and coordinate requests for the purchase of additional Memory Kits from its Friends organizations and the library collection budget. With the launch of a new Mobile Outreach Vehicle in 2024, the Library hopes to provide the Memory Kits through planned vehicle stops at senior facilities and will explore expanding the kits to the City' s paratransit service to broaden the reach of these meaningful tools for social connection and memory care. 32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 I F:( 650) 349- 5089 Website: www.plpmfo.org Pacific Library Partnership
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Laramie County Library' s memory kits. Kits like these have been shown to help spark memories and discussion between family members, friends, and/ or caregivers. 32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 I P:( 650) 349- 5538 I F:( 650) 349- 5089 ( Website: www.plpinfo. org Pacific Library Partnership
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A Pleasanton senior gets one- on- one computer tutoring help at the Pleasanton Senior Center. 32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P;( 650) 349- 5538 F:( 650) 349- 5089 Website: www.plpinfo. org Pacific Library Partnership
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Pleasanton seniors gather at the Senior Center.
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 P:( 650) 349- 5538 F:( 650) 349- 5089 1 Website: www.plpinfo. org Pacific Library Partnership ,
Pacific Library Partnership
FY 2023- 24 Innovation and Technology Grant Program
Background
Each fiscal year through a competitive process, the Pacific Library Partnership awards grants to PLP libraries to support innovation, technology and access. Grants are typically awarded in two categories: Innovation and Technology Opportunity Grants, and the Grant Replication Program.
The purpose of the grants is to support a new idea, program or vision, which can then be replicated by other libraries.
For FY 2023- 24, the grant amounts awarded may vary, with a maximum award of$ 12, 000. The total amount of available funds is $ 120, 000.
Guidelines for Award
1. Both PLP academic and public libraries are eligible to apply for the grant.
2. A library may submit more than one application, but awards will be limited to one project per organization per fiscal year.
3. All applications must be reviewed and signed by the submitting organization' s Library Director.
4. A panel of reviewers outside of PLP will review all applications and rank them. Awards will be based on these recommendations. The PLP CEO and Executive Committee may work with libraries to modify their applications, and they will make the final award determinations.
5. Only projects that have a timeline of completion within the fiscal year applied will be considered.
6. All funds awarded must be expended by June 30 of the fiscal year awarded. Should the library experience an unforeseen circumstance which may require additional time, they may contact PLP administration to discuss an extension.
7. Any unspent funds at the completion of the project must be returned to PLP.
8. Successful awardees will be asked to complete a final report at the conclusion of the grant cycle and must be willing to share their experience with other PLP libraries at appropriate meetings and conferences.
Funding Limits
Each grant application may not exceed $ 12, 000.
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 I F:( 650) 349- 5089 I Website: www.plpinfo. org Pacific Library Partnership
Allowable Costs
Funds awarded may be used for goods or services related to the project or for staff time. No more than 25% of the total amount awarded may be used for staffing costs. Indirect costs are not allowed.
Category A: PLP Innovation and Technology Opportunity Grant Program Funds will be available to implement an idea, program or vision that provides a new service model or brings a fresh idea or interpretation to an existing model of library service. Reviewers will be asked to evaluate applications based on these criteria:
1. Service that introduces a new idea, program or vision that is not currently used in PLP or surrounding libraries
2. Service that may benefit other PLP members
3. Service that may benefit other California libraries
Category B: PLP Grant Replication Program
There have been a significant number of very successful grants that can easily be replicated in another jurisdiction. All the previously funded grants are posted on the PLP website at plpinfo. org and applicants are encouraged to review the past successful awardees. To view the previous grants, click here: http:// plpinfo. org/ innovation- grants/ Reviewers will be asked to evaluate applications based on these criteria:
1. Clear articulation of how the grant will be replicated.
2. Rationale for any changes or enhancements to the original grant application. It is expected that the grant funding request will not exceed the amount of the original grant. If it does exceed the original amount, a compelling case should be made for the increase in funding.
3. Demonstrated understanding of the concept, success and " lessons learned" from the original grant and documentation of any follow- up with the original awardee.
Review Panel
The PLP CEO will recruit a three- person panel from outside of PLP to review funding applications and provide feedback on the proposals.
Timeline
Grant applications are due on Friday, September 1, 2023 by 5: 00 p. m.
Note: Successful awardees will be asked to complete an evaluation/ survey process at the conclusion of the grant cycle and must be willing to share their experience with other PLP libraries at appropriate meetings and conferences.
Adopted June 21, 2022 by PLP Executive Committee
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 I F:( 650) 349- 5089 I Website: www.plpinfo.org Pacific Library Partnership ..
Pacific Library Partnership
2023/ 24 Innovation and Technology Grant Program
My Library, has applied for and is pleased to accept a PLP 2023/ 24 Grant. I am requesting reimbursement in the amount awarded of By requesting reimbursement, my Library agrees to comply with the terms of the grant by providing a written report of at least one page and any other supporting documentation such as photos, videos, samples of materials at the conclusion of the project, and returning any unexpended funds by end of FY 2023/ 24.
Signature: Title:
Name: Date:
Approved by Carol Frost, CEO, Pacific Library Partnership Signature: Date
Please email completed form to:
Pl-Waims@plpinfo. org
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 I P:( 650) 349- 5538 I F:( 650) 349- 5089 I Website: www.plpinfo. org Pacific Library Partnership
PLP Innovation and Technology Grants
Grant Report Form
Grantee ( Library):
Project Title:
Project Principal:
Phone:
E- mail:
Project Start Date:
Project End Date:
Your report must address the following items:
1. Briefly describe your grant project.
2. Report on success in achieving any major project goals and objectives.
3. Identify barriers or challenges encountered throughout the project.
4. Report final findings and observations from the grant project, including any statistics gathered ( e. g. total users served, total programs administered, total products created, etc.)
5. Comment on the sustainability of the project after the grant term Please include this signed Grant Report Form as the covering page to your report.
Signature, Grant Project Principal Date
Please submit to:
info@plpinfo. ore
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 I F:( 650) 349- 5089 I Website: www.plpinfo. org Pacific Library Partnership
PLP Innovation and Technology Grants
Financial Report Form
Grantee:
Statement of Funding and Expenditures as of MM/ DD/ YYYY Detail of expenditures to date:
Amount Description
Total Expenditures
Total grant award
Total expenditures
Net project surplus/( deficit)
Explanation of surplus/ deficit status:
Please include this signed Financial Report Form as an attachment to your grant report.
Unexpended grant funds should be returned with your report.
Signature, Grant Project Principal Date
32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 1 P:( 650) 349- 5538 I F:( 650) 349- 5089 ( Website: www. plpinfo. org Pacific Library Partnership
PLP Innovation and Technology Grants
Final Grant Report
Briefly describe your grant project.
Report on success in achieving any major project goals and objectives.
Identify barriers or challenges encountered throughout the project.
Report final findings and observations from the grant project, including any evaluation efforts or statistics gathered( e. g. total users served, total programs administered, total products created, etc.)
Comment on the sustainability of the project after the grant term 32 West 25th Avenue, Suite 201 1 San Mateo, CA 94403- 2265 I P:( 650) 349- 5538 I F:( 650) 349- 5089 Website: www.pipinfo. org
THE CITY OF
12 f „ .:;:
CITY COUNCIL AGENDA REPORT
PLEASANTONNovember 7, 2023
Library and Recreation
TITLE: ADOPT A RESOLUTION APPROVING REQUIRED DOCUMENTS FOR THE
COMMUNITY GRANT PROGRAM AND AUTHORIZING STAFF TO MAKE
RELATED ADMINISTRATIVE CHANGES TO THE COMMUNITY GRANT
PROGRAM
SUMMARY
The City's Community Grant Program provides funding for non- profit organizations serving Pleasanton residents in the areas of arts, culture, and youth. On October 11, 2023, the Civic Arts and Youth Commissions met jointly to discuss the Community Grant Program and provide a recommendation for City Council consideration. Adopting the proposed resolution will formalize the requirement for financial and organizational documents during the application process and enable staff, in coordination with commissions, to make the related administrative changes to Community Grant Program applications, packet formats, meetings, and submission timelines.
RECOMMENDATION
Adopt a resolution approving required documents for the Community Grant Program and authorizing staff to make related administrative changes to the Community Grant Program.
FINANCIAL STATEMENT
There is no financial impact for this item. $ 40, 000 is budgeted in the Fiscal Year 2024/ 25 Operating Budget in account # 00199200- 433165 for the Community Grant Program in the Civic Arts category, and $ 40, 000 is budgeted in the Fiscal Year 2024/ 25 Operating Budget in account # 00199200- 433165 for the Community Grant Program in the Youth category.
BACKGROUND
In 1992, City Council established the City Grant Program. This program offers funding to community- based non- profit organizations that provide needed human services assistance and arts/ cultural activities to Pleasanton residents. In Fiscal Year 1995/ 96, the City recognized the need to address youth services, and a youth category was added. The arts/ culture and youth components of the former City Grant Program were combined to form the current Community Grant Program. The mission of the program is to enhance the quality of life in Pleasanton. Eligible non- profit organizations are encouraged to apply for either the Civic Arts or Youth category, and in some instances, groups could qualify and apply for both. For many grant cycles, the City Council has annually allocated $ 40, 000 in General Fund dollars each to the arts/ cultural activity projects and to youth projects.
DISCUSSION
On October 11, 2023, the Civic Arts and Youth Commissions held a joint meeting to discuss the Community Grant Program. The commissions discussed and provided feedback regarding the mandatory grant meeting, midterm reports, required documents, application packets and questions. Both commissions recommended that in lieu of the mandatory December meeting, staff post a video on the City' s website detailing grant requirements and deadlines. Viewing this video would be informational and optional for returning applicants and mandatory for new applicants. The commissions also recommended that staff separate the Community Grant Program into two application packets — one each for youth and arts/ culture. This is intended to allow each commission to make future recommendations on application question changes individually through a singular commission process. In discussion of the midterm reports, both commissions recommended the submittal deadline be moved to a later date to provide the applicants more time to submit.
Commissioners also discussed the application questions and required documents, and requested staff consider removing the requirement for providing the current annual budget ( including revenue) for the entire agency and the most recent agency audit or tax return form the list of necessary documentation. The commissions also recommended replacing the requirement of providing Articles of Incorporation/ Bylaws with a Non- Profit Affirmation Letter.
To ensure thorough evaluation of grant applications, staff liaisons worked with the City Attorney' s office and the Finance Department to review the practice of requiring certain documents for Community Grant Program applications. It was determined that the existing documentation requested is important to ensure each organization provides adequate information to validate its operation and active status as a non- profit agency and evaluate its candidacy and need for grant funding. The required information helps support the City' s decisions regarding which organizations receive City funds through the Community Grant Program. Budget, tax return and audit reports also provide valuable information about an organization' s financial situation as one of the criteria
considered to determine which organizations are most in need of grant funding. As such, staff recommends retaining these requirements as outlined in the resolution.
Approving the proposed resolution will formalize the need for financial and organizational documents during the application process and enable staff, in coordination with commissions, to administratively make related Community Grant Program changes to applications, timeline, reports, funding criteria and evaluation.
If adopted, Community Grant applicants will be required to provide:
Current annual budget for the entire agency, including revenue Agency organization chart
List of Board of Directors/ Governing Board
Board of Directors' authorization to request funding
Community of Character Declaration
Collaboration Agreement Form
Most recent agency audit or tax return
Articles of Incorporation/ Bylaws.
STRATEGIC PLAN ALIGNMENT
Approval of this resolution ( Attachment 1) advances the Citywide ONE Pleasanton strategic plan goal of Building a Community Where Everyone Belongs, Strategy 12 - Implement the results of the Human Services Needs Assessment and streamline housing, human services, and community services grant programs to increase program participation and access.
Submitted by: Fiscal Review: Approved by:
p
Heidi Murphy Susan Hsieh Gerry Beaudin
Director of Library Finance Director City Manager
and Recreation
Attachment:
1. Resolution — Community Grant Program
ATTACHMENT 1
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON
APPROVING REQUIRED DOCUMENTS FOR THE COMMUNITY GRANT
PROGRAM AND AUTHORIZING STAFF TO MAKE ADMINISTRATIVE
CHANGES
WHEREAS, on October 11, 2023 the Civic Arts and Youth Commissions held a special joint meeting to discuss potential Community Grant Program modifications to the current application process requirements; and
WHEREAS, the Community Grant Program application process has required proof of agency financial documents, agency structure details, and verifications of collaborative efforts; and
WHEREAS, there is a desire to formalize these requirements to comply with best financial practices while expending General Funds for the Community Grant Program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. Agencies requesting funds through the City of Pleasanton Community Grant Program must provide:
Current annual budget for the entire agency, including revenue Agency Organization chart
List of Board of Directors/Governing Board, with contact information Board of Directors' authorization to request funding
Community of Character Declaration
Collaboration Agreement Form
Most recent agency audit or tax return
Articles of Incorporation/ Bylaws
SECTION 2. Related to the Community Grant Program, staff in coordination with commissions will make Community Grant program changes to applications, timeline, reports, funding criteria and evaluation administratively.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on November 7, 2023.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 7' h day of November
2023, by the following vote:
Resolution No.
Ayes.-
Noes:
yes:
Noes:
Absent:
Abstain:
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
Daniel G. Sodergren, City Attorney
13 THE CITY OF
111a M - 12 CITY COUNCIL AGENDA REPORT
PLEASANTON,
November 7, 2023
Public Works
TITLE: APPROVE THE PURCHASE OF GOLF COURSE MAINTENANCE
EQUIPMENT INCLUDING UTILITY CARTS, MOWERS, AND A BUNKER
RAKE, FOR CALLIPPE PRESERVE GOLF COURSE FROM DEERE AND
COMPANY IN THE AMOUNT OF $ 380, 127
SUMMARY
To operate the Callippe Preserve Golf Course cost-efficiently, CourseCo — the golf course operator — and City staff regularly review equipment needs and replacement schedules to determine required inventory and replacement timing. Starting in 2010, staff entered into multi- year agreements for maintenance equipment replacements for Callippe Preserve Golf Course to manage cash flow and the integration of new equipment, with the last replacement of the current phase occurring in October 2021 .
Staff is now recommending the next routine phase of equipment replacement; after reviewing various acquisition options, including leasing, staff recommends purchasing the required equipment as interest rates are high and would increase acquisition costs.
RECOMMENDATION
Approve the purchase of golf course maintenance equipment for Callippe Preserve Golf Course and authorize the City Manager to execute a purchase order with Deere and Company in the amount of$ 380, 127.
FINANCIAL STATEMENT
This purchase would be funded by the golf course revenues. The Callippe Golf Operation and Maintenance Fund ( 410) has a sufficient fund balance to cover the total purchase cost of$ 380, 127. Staff will present the necessary budget adjustment to the golf operating budget as part of the FY 2023/ 24 mid- year budget review process.
BACKGROUND
At the time the City was planning for the initial maintenance of the Callippe Preserve Golf Course, it was determined that maintenance equipment acquisition could be best achieved through a lease purchase option as this allowed lease payments to be made consistent with ongoing golf course revenues. To that end, the City entered into multiyear lease- purchase agreements in 2010, 2016, 2018, and 2021.
In anticipation of the need to replace equipment acquired in 2005, CourseCo and City staff prepared an equipment replacement list representing the type and cost of the new equipment required to be purchased and determined it was best to replace the equipment in phases over a two- year period rather than all at one time. Phase I equipment was purchased in December 2010, Phase 11 equipment was purchased in November 2015, Phase III equipment was purchased in July 2018, and Phase IV equipment was purchased in 2021.
Staff is now recommending purchasing the next phase ( Phase V) equipment listed below and included in Attachment 2. Staff reviewed various options for acquiring the equipment, including buying the equipment with financing from the manufacturer, paying cash, and a lease/ purchase agreement. Purchasing the equipment was determined to be the most advantageous at this time due to the high interest rate, which could increase acquisition costs. The Callippe Preserve Golf Course equipment to be replaced in FY 2023/ 24 are:
Five ( 5) John Deer Gator TE Utility Carts
Two ( 2) John Deere Pro Gator 2030A Utility Carts
Two (2) John Deere 6700A Fairway Mowers
One ( 1) SmithCO Sand Star Bunker Rake.
DISCUSSION
Sourcewell, formerly known as the National Joint Powers Alliance ( NJPA), was established with the statutory purpose of assisting public agencies in meeting specific needs that are more efficiently delivered cooperatively than by an entity individually. Sourcewell clients can utilize cooperative purchasing contracts through similar joint powers, intergovernmental cooperation, or cooperative purchasing laws in their respective jurisdictions. Participating agencies include all eligible government, education, and nonprofit agencies nationwide and in Canada.
The golf course equipment will be purchased through Sourcewell Contract # 031121- DAC with Deere and Company in a total amount of$ 380, 127; equipment costs are detailed in the quote provided as Attachment 1.
STRATEGIC PLAN ALIGNMENT
Approval of this purchase advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 6— Continue to implement priority items from the Climate Action Plan 2. 0 ( CAP) to lead by example in environmental sustainability.
Submitted by: Fiscal Review: Approved by.-
Norm
y:
Norm Dorais Susan Hsieh Gerry Beaudin Interim Director Director of Finance City Manager of Public Works Attachments:
1. Deere and Company Equipment Quote
2. Callippe Golf 2024 Maintenance Equipment Replacement Plan
ATTACHMENT 1
a .JOHN DEERE 134 BELKORPAG
Quote Id: 28470816
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere& Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
Prepared For:
CALLIPPE PRESERVE GOLF COURSE
Proposal For:
Delivering Dealer: Quote Prepared By:
Ryan O' Connor Ryan O' Connor
roconnor@belkorpag. com
Belkorp Ag, LLC
1120 W Charter Way
Stockton, CA 95206
sales@belkorpag. com
Date: 27 March 2023 Offer Expires: 30 November 2023
Confidential
OJOHN DEERE 34 BELKORPAG
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere& Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
Quote Summary
Prepared For:
Delivering Dealer:
CALLIPPE PRESERVE GOLF COURSE Belkorp Ag, LLC 8500 CLUB HOUSE DR Ryan O' connor PLEASANTON, CA 94566 1120 W Charter Way Business: 925- 426- 6666 Stockton, CA 95206 Phone: 209- 944- 5714
roconnor@belkorpag. com
Quote ID: 28470816
Created On: 27 March 2023
Last Modified On: 11 October 2023
Expiration Date: 30 November 2023
Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE ProGator 2030A 54, 780. 00 $ 41, 738. 16 X 1 = 41, 738. 16 Diesel)
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date: March 26, 2023
JOHN DEERE ProGator 2030A 54, 780. 00 $ 41, 738. 16 X 1 = 41, 738. 16 Diesel)
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date: March 26, 2023
JOHN DEERE 6700A PrecisionCut 98, 632. 25 $ 75, 065. 45 X 1 = 75, 065. 45 Fairway Mower
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date: March 26, 2023
JOHN DEERE 6700A PrecisionCut 98, 632. 25 $ 75, 065. 45 X 1 = 75, 065.45 Fairway Mower
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date: March 26, 2023
JOHN DEERE GATOR TM TE ( Model 18, 098. 66 $ 15, 096. 51 X 1 = 15, 096. 51 Year 2023) - 1 MOT145EHPM180762
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date: March 26, 2023
JOHN DEERE GATORTm TE ( Model 18, 098. 66 $ 15, 096. 51 X 1 = 15, 096. 51 Year 2023) - 1 MOT145ETPM180751
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Salesperson : X
Accepted By : X
Confidential
O .JOHN DEERE 134 BELKORPAG
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere& Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
Price Effective Date: March 26, 2023
JOHN DEERE GATOR T" TE ( Model 18, 098. 66 $ 15, 096. 51 X 1 = 15, 096. 51 Year 2023) - 1 MOT145EJPM180771
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date: March 26, 2023
JOHN DEERE GATORT"" TE ( Model 18, 098. 66 $ 15, 096. 51 X 1 = 15, 096. 51 Year 2023)- 1 MOT145ELPM180761
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date: March 26, 2023
JOHN DEERE GATORTm TE ( Model 18, 098. 66 $ 15, 096. 51 X 1 = 15, 096. 51 Year 2023) - 1 MOT145ECPM180772
Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date: March 26, 2023
SMITHCO Sand Star E Open Market 35, 825. 25 $ 35, 825. 25 X 1 = 35, 825. 25 Contract: Sourcewell Grounds Maintenance 031121- DAC ( PG NB CG 70) Price Effective Date:
Equipment Total 344, 915. 02
Includes Fees and Non- contract items Quote Summary
Equipment Total 344, 915. 02
Trade In
SubTotal 344, 915. 02
Sales Tax- ( 10. 25%) 35, 211. 08
Est. Service 0. 00
Agreement Tax
Total 380, 126. 10
Down Payment 0. 00)
Rental Applied 0. 00)
Balance Due 380, 126. 10
Salesperson : X Accepted By : X
Confidential
OJOHN DEERE 134 SELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@beikorpag. com
JOHN DEERE ProGator 2030A ( Diesel)
Hours: Suggested List
Stock Number: 54501 54, 780. 00
Contract: Sourcewell Grounds Maintenance 031121- DAC Selling Price PG NB CG 70) 41, 738. 16
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
141 CTC ProGator 2030A( Diesel) 1 $ 43, 456. 00 24. 00 $ 10, 429. 44 $ 33, 026. 56 $ 33, 026. 56 Standard Options - Per Unit
001A US/ Canada 1 0. 00 24. 00 0. 00 0. 00 0. 00
183E JDLinkTM Modem 1 0. 00 24. 00 0. 00 0. 00 0. 00
0443 All Other Countries - 1 0. 00 24. 00 0. 00 0. 00 0. 00 Operator' s Manual - English/
Spanish
1139 Standard Front Tires 1 0. 00 24. 00 0. 00 0. 00 0. 00 23x10. 5- 12 ( 4 PR)
1159 Standard Rear Tires 1 0. 00 24. 00 0. 00 0. 00 0. 00 26x12- 12 ( 4 PR)
1191 4WD Traction Unit 1 $ 7, 898. 00 24. 00 $ 1, 895. 52 $ 6, 002. 48 $ 6, 002. 48 2200 Factory Installed Auxiliary 1 0. 00 24. 00 0. 00 0. 00 0. 00 Hydraulics
9776 Cargo Box 1 $ 2, 987. 00 24. 00 $ 716. 88 $ 2, 270. 12 $ 2, 270. 12 Standard Options Total 10, 885. 00 2, 612. 40 $ 8, 272. 60 $ 8, 272. 60 Value Added Services 0. 00 0. 00 0. 00
Total
Fees
CA Tire Fee 1 7. 00 7. 00 7. 00
Delivery 1 432. 00 432. 00 432. 00
Se
Equipment Fees Total 439. 00 439. 00 $ 439. 00
Price 54, 780. 00 0-
JOHN DEERE PrOGator 2030A ( Diesel)
Confidential
JOHN DEERE t34 BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
Equipment Notes: Suggested List*
Hours: 54, 780. 00
Stock Number: 54507 Selling Price
Contract: Sourcewell Grounds Maintenance 031121- DAC 41, 738. 16 PG NB CG 70)
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
141 CTC ProGator 2030A ( Diesel) 1 $ 43, 456. 00 24. 00 $ 10, 429. 44 $ 33, 026. 56 $ 33, 026. 56 Standard Options - Per Unit
001A US/ Canada 1 0. 00 24. 00 0. 00 0. 00 0. 00
183E JDLinkTM Modem 1 0. 00 24. 00 0. 00 0. 00 0. 00
0443 All Other Countries - 1 0. 00 24. 00 0. 00 0. 00 0. 00 Operator' s Manual - English/
Spanish
1139 Standard Front Tires 1 0. 00 24. 00 0. 00 0. 00 0. 00 23x10. 5- 12 ( 4 PR)
1159 Standard Rear Tires 1 0. 00 24. 00 0. 00 0. 00 0. 00 26x12- 12 ( 4 PR)
1191 4WD Traction Unit 1 $ 7, 898. 00 24. 00 $ 1, 895. 52 $ 6, 002. 48 $ 6, 002. 48 2200 Factory Installed Auxiliary 1 0. 00 24. 00 0. 00 0. 00 0. 00 Hydraulics
9776 Cargo Box 1 $ 2, 987. 00 24. 00 $ 716. 88 $ 2, 270. 12 $ 2, 270. 12 Standard Options Total 10, 885. 00 2, 612. 40 $ 8, 272. 60 $ 8, 272. 60 Value Added Services 0. 00 0. 00 0. 00
Total
Fees
CA Tire Fee 1 7. 00 7. 00 7. 00
Delivery 1 432. 00 432. 00 432. 00
Equipment Fees Total 439. 00 439. 00 $ 439. 00
Total Price 54, 780. 00 1
JOHN DEERE 6700A PrecisionCut Fairway Mower
Confidential
OJOHN DEERE B i BELKORPAG
Selling Equipment
Quote id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
Equipment Notes: Suggested List
Hours: 98, 632. 25
Stock Number: 54508 Selling Price*
Contract: Sourcewell Grounds Maintenance 031121- DAC 75, 065. 45 PG NB CG 70)
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
1584TC 6700A PrecisionCut Fairway 1 $ 69, 078. 00 24. 00 $ 16, 578. 72 $ 52, 499. 28 $ 52, 499. 28 Mower
Standard Options - Per Unit
001A United States and Canada 1 0. 00 24. 00 0. 00 0. 00 0. 00 183E JDLinkTM Modem 1 0. 00 24. 00 0. 00 0. 00 0. 00
0443 All Other countries ( English/ 1 0. 00 24. 00 0. 00 0. 00 0. 00 Spanish)
1208 Quick Adjust 7 ( QA7) 8- 1 $ 20, 996. 00 24. 00 $ 5, 039. 04 $ 15, 956. 96 $ 15, 956. 96 blade Cutting Units
1307 76. 2 mm ( 3- in.) Diameter 1 $ 2, 997. 00 24. 00 $ 719. 28 $ 2, 277. 72 $ 2, 277. 72 Spiral Grooved Rollers with
Spiral End Caps
1403 QA7 Cutting Unit and Rear 1 $ 1, 067. 00 24. 00 $ 256. 08 $ 810. 92 $ 810. 92 Roller Power Brush ONLY
Counterweights
9746 ( 5) QA7 22" Rear Roller 1 $ 1, 086. 00 24. 00 $ 260. 64 $ 825. 36 $ 825. 36 Power Brushes
9749 ( 5) QA7 Rear Roller Power 1 $ 2, 971. 00 24. 00 $ 713. 04 $ 2, 257. 96 $ 2, 257. 96 Brush Drive
Standard Options Total 29, 117. 00 6, 988. 08 $ 22, 128. 92 $ 22, 128. 92 Value Added Services 0. 00 0. 00 0. 00
Total
Fees
CA Tire Fee 1 5. 25 5. 25 5. 25
Delivery 1 432. 00 432. 00 432. 00
Equipment Fees Total 437. 25 437. 25 $ 437. 25
Total Selling Price 98, 632. 25 0 0. 75, 065. 45
Confidential
OJOHN DEERE BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
JOHN DEERE 6700A PrecisionCut Fairway Mower
Equipment Notes: Suggested List
Hours: 98, 632. 25
Stock Number: 54509 Selling Price*
Contract: Sourcewell Grounds Maintenance 031121- DAC 75, 065. 45 PG NB CG 70)
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
1584TC 6700A PrecisionCut Fairway 1 $ 69, 078. 00 24. 00 $ 16, 578. 72 $ 52, 499. 28 $ 52, 499. 28 Mower
Standard Options- Per Unit
001A United States and Canada 1 0. 00 24. 00 0. 00 0. 00 0. 00 183E JDLinkTM Modem 1 0. 00 24. 00 0. 00 0. 00 0. 00
0443 All Other countries ( English/ 1 0. 00 24. 00 0. 00 0. 00 0. 00 Spanish)
1208 Quick Adjust 7 ( QA7) 8- 1 $ 20, 996. 00 24. 00 $ 5, 039. 04 $ 15, 956. 96 $ 15, 956. 96 blade Cutting Units
1307 76. 2 mm ( 3- in.) Diameter 1 $ 2, 997. 00 24. 00 $ 719. 28 $ 2, 277. 72 $ 2, 277. 72 Spiral Grooved Rollers with
Spiral End Caps
1403 QA7 Cutting Unit and Rear 1 $ 1, 067. 00 24. 00 $ 256. 08 $ 810. 92 $ 810. 92 Roller Power Brush ONLY
Counterweights
9746 ( 5) QA7 22" Rear Roller 1 $ 1, 086. 00 24. 00 $ 260. 64 $ 825. 36 $ 825. 36 Power Brushes
9749 ( 5) QA7 Rear Roller Power 1 $ 2, 971. 00 24. 00 $ 713. 04 $ 2, 257. 96 $ 2, 257. 96 Brush Drive
Standard Options Total 29, 117. 00 6, 988. 08 $ 22, 128. 92 $ 22, 128. 92 Value Added Services 0. 00 0. 00 0. 00
Total
Fees
CA Tire Fee 1 5. 25 5. 25 5. 25
Delivery 1 432. 00 432. 00 432. 00
Equipment Fees Total 437. 25 437. 25 $ 437. 25
Confidential
JOHN DEERE BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@be[ korpag. com
Total Selling Price 98, 632. 25 23, 566. 80 0. 0.
JOHN DEERE GATORTm TE ( Model Year 2023) - 1 MOT145EHPM180762 Equipment Notes: Suggested List
Hours: 18, 098. 66
Stock Number: 54502 Selling Price
Contract: Sourcewell Grounds Maintenance 031121- DAC 15, 096. 51 PG NB CG 70)
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
559NM GATORTm TE ( Model Year 1 $ 14, 999. 00 17. 00 $ 2, 549. 83 $ 12, 449. 17 $ 12, 449. 17 2023)
Standard Options - Per Unit
001A US/ Canada 1 0. 00 17. 00 0. 00 0. 00 0. 00
0507 PR - Turf Tires including 1 0. 00 17. 00 0. 00 0. 00 0. 00 Cargo Box with Brake and
Taillights and Spray- On
Liner
1015 Turf Tires 1 0. 00 17. 00 0. 00 0. 00 0. 00
2016 Non Adjustable Seat 1 0. 00 17. 00 0. 00 0. 00 0. 00 3003 Deluxe Cargo Box with 1 $ 559. 00 17. 00 $ 95. 03 $ 463. 97 $ 463. 97 Brake and Taillights and
Spray- On Liner
3101 Cargo Box Power Lift 1 $ 971. 00 17. 00 $ 165. 07 $ 805. 93 $ 805. 93 3300 48V to 12V Converter 1 $ 943. 00 17. 00 $ 160. 31 $ 782. 69 $ 782. 69 4099 Less Front Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
4199 Less Rear Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
6018 Less Rear Receiver Hitch 1 0. 00 17. 00 0. 00 0. 00 0. 00 Standard Options Total 2, 473. 00 420. 41 $ 2, 052. 59 $ 2, 052. 59 Dealer Attachments/ Non- Contract/ Open Market
BM23839 Rear Receiver Hitch, 38 mm 1 $ 128. 27 17. 00 $ 21. 81 $ 106. 46 $ 106. 46
1. 25 in.)
Confidential
O JOHN DEERE 134 BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
BM23989 Drawbar/ ball mount for 1. 25 1 59. 39 17. 00 $ 10. 10 $ 49. 29 $ 49. 29 in. receiver hitch
Dealer Attachments Total 187. 66 31. 91 $ 155. 75 $ 155. 75 Fees
CA Tire Fee 1 7. 00 7. 00 7. 00
Delivery 1 432. 00 432. 00 432. 00
Equipment Fees Total 439. 00 439. 00 $ 439. 00
Total 198. 66 3, 002. 15 $ 15,096.511 '
JOHN DEERE GATORTM TE ( Model Year 2023) - 1 MOT145ETPM180751 Equipment Notes: Suggested List
Hours: 18, 098. 66
Stock Number: 54503 Selling Price
Contract: Sourcewell Grounds Maintenance 031121- DAC 15, 096. 51 PG NB CG 70)
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
559NM GATORTm TE ( Model Year 1 $ 14, 999. 00 17. 00 $ 2, 549. 83 $ 12, 449. 17 $ 12, 449. 17 2023)
Standard Options - Per Unit
001A US/ Canada 1 0. 00 17. 00 0. 00 0. 00 0. 00
0507 PR - Turf Tires including 1 0. 00 17. 00 0. 00 0. 00 0. 00 Cargo Box with Brake and
Taillights and Spray- On
Liner
1015 Turf Tires 1 0. 00 17. 00 0. 00 0. 00 0. 00
2016 Non Adjustable Seat 1 0. 00 17. 00 0. 00 0. 00 0. 00 3003 Deluxe Cargo Box with 1 $ 559. 00 17. 00 $ 95. 03 $ 463. 97 $ 463. 97 Brake and Taillights and
Spray- On Liner
3101 Cargo Box Power Lift 1 $ 971. 00 17. 00 $ 165. 07 $ 805. 93 $ 805. 93 3300 48V to 12V Converter 1 $ 943. 00 17. 00 $ 160. 31 $ 782. 69 $ 782. 69 4099 Less Front Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
Confidential
JOHN DEERE t34 BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
4199 Less Rear Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
6018 Less Rear Receiver Hitch 1 0. 00 17. 00 0. 00 0. 00 0. 00 Standard Options Total 2, 473. 00 420. 41 $ 2, 052. 59 $ 2, 052. 59 Dealer Attachments/ Non- Contract/ Open Market
BM23839 Rear Receiver Hitch, 38 mm 1 $ 128. 27 17. 00 $ 21. 81 $ 106. 46 $ 106. 46
1. 25 in.)
BM23989 Drawbar/ ball mount for 1. 25 1 59. 39 17. 00 $ 10. 10 $ 49. 29 $ 49. 29 in. receiver hitch
Dealer Attachments Total 187. 66 31. 91 $ 155. 75 $ 155. 75 Fees
CA Tire Fee 1 7. 00 7. 00 7. 00
Delivery 1 432. 00 432. 00 432. 00
Equipment Fees Total 439. 00 439. 00 $ 439. 00
1 11 1 • 1 '
JOHN DEERE GATORTm TE ( Model Year 2023) - 1 MOT145EJPM180771 Equipment Notes: Suggested List
Hours: 18, 098. 66
Stock Number: 54504 Selling Price
ontract: Sourcewell Grounds Maintenance 031121- DAC 15, 096. 51 PG NB CG 70)
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
559NM GATORTm TE ( Model Year 1 $ 14, 999. 00 17. 00 $ 2, 549. 83 $ 12, 449. 17 $ 12, 449. 17 2023)
Standard Options - Per Unit
001A US/ Canada 1 0. 00 17. 00 0. 00 0. 00 0. 00
0507 PR - Turf Tires including 1 0. 00 17. 00 0. 00 0. 00 0. 00 Cargo Box with Brake and
Taillights and Spray-On
Liner
1015 Turf Tires 1 0. 00 17. 00 0. 00 0. 00 0. 00
2016 Non Adjustable Seat 1 0. 00 17. 00 0. 00 0. 00 0. 00 Confidential
OJOHN DEERE BA BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere& Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
3003 Deluxe Cargo Box with 1 $ 559. 00 17. 00 $ 95. 03 $ 463. 97 $ 463. 97 Brake and Taillights and
Spray- On Liner
3101 Cargo Box Power Lift 1 $ 971. 00 17. 00 $ 165. 07 $ 805. 93 $ 805. 93 3300 48V to 12V Converter 1 $ 943. 00 17. 00 $ 160. 31 $ 782. 69 $ 782. 69 4099 Less Front Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
4199 Less Rear Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
6018 Less Rear Receiver Hitch 1 0. 00 17. 00 0. 00 0. 00 0. 00 Standard Options Total 2, 473. 00 420. 41 $ 2, 052. 59 $ 2, 052. 59 Dealer Attachments/ Non- Contract/ Open Market
BM23839 Rear Receiver Hitch, 38 mm 1 $ 128. 27 17. 00 $ 21. 81 $ 106. 46 $ 106. 46
1. 25 in.)
BM23989 Drawbar/ ball mount for 1. 25 1 59. 39 17. 00 $ 10. 10 $ 49. 29 $ 49. 29 in. receiver hitch
Dealer Attachments Total 187. 66 31. 91 $ 155. 75 $ 155. 75 Value Added Services 0. 00 0. 00 0. 00
Total
Fees
CA Tire Fee 1 7. 00 7. 00 7. 00
Delivery 1 432. 00 432. 00 432. 00
Equipment Fees Total 439. 00 439. 00 $ 439. 00
Total Selling Price 18, 098. 66 3, 002. 15 $ 15, 096. 51 $ 15, 096. 51 JOHN DEERE GATORTm TE ( Model Year 2023) - 1 MOT145ELPM180761 Equipment Notes: Suggested List*
Hours: 18, 098. 66
Stock Number: 54505 Selling Price
Contract: Sourcewell Grounds Maintenance 031121- DAC 15, 096. 51 PG NB CG 70)
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Confidential
JOHN DEERE 134 8ELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere& Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 safes@beikorpag. com
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
559NM GATORI- TE ( Model Year 1 $ 14, 999. 00 17. 00 $ 2, 549. 83 $ 12, 449. 17 $ 12, 449. 17 2023)
Standard Options - Per Unit
001A US/ Canada 1 0. 00 17. 00 0. 00 0. 00 0. 00
0507 PR - Turf Tires including 1 0. 00 17. 00 0. 00 0. 00 0. 00 Cargo Box with Brake and
Taillights and Spray- On
Liner
1015 Turf Tires 1 0. 00 17. 00 0. 00 0. 00 0. 00
2016 Non Adjustable Seat 1 0. 00 17. 00 0. 00 0. 00 0. 00 3003 Deluxe Cargo Box with 1 $ 559. 00 17. 00 $ 95. 03 $ 463. 97 $ 463. 97 Brake and Taillights and
Spray- On Liner
3101 Cargo Box Power Lift 1 $ 971. 00 17. 00 $ 165. 07 $ 805. 93 $ 805. 93 3300 48V to 12V Converter 1 $ 943. 00 17. 00 $ 160. 31 $ 782. 69 $ 782. 69 4099 Less Front Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
4199 Less Rear Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
6018 Less Rear Receiver Hitch 1 0. 00 17. 00 0. 00 0. 00 0. 00 Standard Options Total 2, 473. 00 420. 41 $ 2, 052. 59 $ 2, 052. 59 Dealer Attachments/ Non- Contract/Open Market
BM23839 Rear Receiver Hitch, 38 mm 1 $ 128. 27 17. 00 $ 21. 81 $ 106. 46 $ 106. 46
1. 25 in.)
BM23989 Drawbar/ ball mount for 1. 25 1 59. 39 17. 00 $ 10. 10 $ 49. 29 $ 49. 29 in. receiver hitch
Dealer Attachments Total 187. 66 31. 91 $ 155. 75 $ 155. 75 Fees
CA Tire Fee 1 7. 00 7. 00 7. 00
Delivery 1 432. 00 432. 00 432. 00
Equipment Fees Total 439. 00 439. 00 $ 439. 00
Total Selling Price 18, 098. 66 3, 002. 15 $ 15, 096. 51 $ 15, 09-6. 51 i
JOHN DEERE GATORTm TE ( Model Year 2023) - 1MOT145ECPM180772 Confidential
OJOHN DEERE 134 BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
Equipment Notes: Suggested List
Hours: 18, 098. 66
Stock Number: 54506 Selling Price
Contract: Sourcewell Grounds Maintenance 031121- DAC 15, 096. 51 PG NB CG 70)
Price Effective Date: March 26, 2023
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
559NM GATORT- TE ( Model Year 1 $ 14, 999. 00 17. 00 $ 2, 549. 83 $ 12, 449. 17 $ 12, 449. 17 2023)
Standard Options- Per Unit
001A US/ Canada 1 0. 00 17. 00 0. 00 0. 00 0. 00
0507 PR - Turf Tires including 1 0. 00 17. 00 0. 00 0. 00 0. 00 Cargo Box with Brake and
Taillights and Spray- On
Liner
1015 Turf Tires 1 0. 00 17. 00 0. 00 0. 00 0. 00
2016 Non Adjustable Seat 1 0. 00 17. 00 0. 00 0. 00 0. 00 3003 Deluxe Cargo Box with 1 $ 559. 00 17. 00 $ 95. 03 $ 463. 97 $ 463. 97 Brake and Taillights and
Spray- On Liner
3101 Cargo Box Power Lift 1 $ 971. 00 17. 00 $ 165. 07 $ 805. 93 $ 805. 93 3300 48V to 12V Converter 1 $ 943. 00 17. 00 $ 160. 31 $ 782. 69 $ 782. 69 4099 Less Front Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
4199 Less Rear Protection 1 0. 00 17. 00 0. 00 0. 00 0. 00 Package
6018 Less Rear Receiver Hitch 1 0. 00 17. 00 0. 00 0. 00 0. 00 Standard Options Total 2, 473. 00 420. 41 $ 2, 052. 59 $ 2, 052. 59 Dealer Attachments/ Non- Contract/ Open Market
BM23839 Rear Receiver Hitch, 38 mm 1 $ 128. 27 17. 00 $ 21. 81 $ 106. 46 $ 106. 46
1. 25 in.)
BM23989 Drawbar/ ball mount for 1. 25 1 59. 39 17. 00 $ 10. 10 $ 49. 29 $ 49. 29 in. receiver hitch
Dealer Attachments Total 187. 66 31. 91 $ 155. 75 $ 155. 75 Confidential
OJOHN DEERE BI BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere& Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
Value Added Services 0. 00 0. 00 0. 00-
Total
CA
Delivery
Tire Fee 1
1 432.
Fees
7. 00
00 432.
7. 00
00 7.
0. 00
0 432. 00
Equipment Fees Total 439. 00 439. 00 $ 439. 00
Total Price 18, 098.6611 1 19
SMITHCO Sand Star E Open Market
Equipment Notes: Suggested List
Hours: 0
35, 825. 25
Stock Number: Selling Price"
Contract: Sourcewell Grounds Maintenance 031121- DAC 35, 825. 25 PG NB CG 70)
Price Effective Date:
Price per item - includes Fees and Non- contract items
Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract
Price
8510 Sand Star Electric 48- Volt 1 $ 29, 146. 00 0. 00 0. 00 $ 29, 146. 00 $ 29, 146. 00 Lithium) - Open Market
Standard Options - Per Unit
13- 758 Q 72" Pro Rake - Open 1 $ 1, 606. 00 0. 00 0. 00 $ 1, 606. 00 $ 1, 606. 00 Market
45- 009 - A 40" Aluminum Manually 1 $ 1, 800. 00 0. 00 0. 00 $ 1, 800. 00 $ 1, 800. 00 Operated Plow- Open
Market
85- 008 Sand Cultivator for Sand 1 $ 2, 179. 00 0. 00 0. 00 $ 2, 179. 00 $ 2, 179. 00 Star E ( Spring Tine) - Open
Market
851- 100 Light Package - Open 1 $ 476. 00 0. 00 0. 00 $ 476. 00 $ 476. 00 Market
925- 11 0 Center Actuator- Open 1 $ 613. 00 0. 00 0. 00 $ 613. 00 $ 613. 00 Market
Standard Options Total 6, 674. 00 0. 00 $ 6, 674. 00 $ 6, 674. 00 Fees
CA Tire Fee 1 5. 25 5. 25 5. 25
Confidential
OJOHN DEERE 134 BELKORPAG
Selling Equipment
Quote Id: 28470816 Customer Name: CALLIPPE PRESERVE GOLF COURSE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO( VENDOR): TO DELIVERING DEALER:
Deere & Company Belkorp Ag, LLC
2000 John Deere Run 1120 W Charter Way
Cary, NC 27513 Stockton, CA 95206
FED ID: 36- 2382580 209- 944- 5714
UEID: FNSWEDARMK53 sales@belkorpag. com
Se
Equipment Fees Total 5. 25 5. 25 5. 25
Price 35,825. 25 0. 00
Confidential
aJOHN DEERE
Customer:
Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first.
A Purchase Order ( PO) or Letter of Intent ( LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing.
Vendor: Deere & Company For any questions, please contact:
2000 John Deere Run
Cary, NC 27513 Ryan O' connor
Belkorp Ag, LLC
Signature on all LOIS and POs with a
1120 W Charter Way
Stockton, CA 95206
Signature line
F-1 Contract 209- 944- 5714 Contract name or number; or JD Quote ID Fax: 209- 942- 4346 Sold to street address Email: roconnor@belkorpag. com
Ship to street address ( no PO box)
Bill to contact name and phone number
Bill to address
Bill to email address ( required to send the invoice and/ or to obtain the tax exemption certificate
Membership number if required by the contract
Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries ( collectively " Deere") and government agencies are subject to audit and access by Deere' s Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts.
ATTACHMENT 2
Callippe Golf 2024 Replacement Plan
Equipment Equip No. Year Life Replace Model VIN Replacement Model Replacement Cost Utility Carts
Toro Workman MD 4881 2010 6 2024 7277 310000623 John Deere Gator TE( Electric) 16, 637. 66 Toro Workman MD 4880 2010 6 2024 7277 310000624 John Deere Gator TE( Electric) 16, 637. 66 Toro Workman MD 4879 2010 6 1 2024 7277 310000625 John Deere Gator TE( Electric) 16, 637. 66 Toro Workman MD NA 2010 6 2024 7277 310000668 John Deere Gator TE( Electric) 16, 637. 66 Toro Workman MD 4971 2010 6 2024 7277 310000686 John Deere Gator TE( Electric) 16, 637. 66 Toro Workman HDX- D NA 2016 7 2024 7387 315000514 John Deere Pro Gator 2030A 45. 999. 05 Toro Workman HDX- D NA 2016 7 2024 7387 315000530 John Deere Pro Gator 2030A 45, 999.05 Fairway Mowers
Toro Reelmaster 5410 NA 2011 10 2024 5410 310000529 John Deere 6700A Fairway Mower 82, 728. 60 Toro Reelmaster 5010 NA 2016 7 2024 5010 316001042 John Deere 6700A Fairway Mower 82, 728. 60 Sand Bunker Rake
Toro Sand Pro 5020 NA 20051 15 2024 5020 250000407 SmithCO Sand Star E( Electric) 39, 482. 52 Replacement Total 380, 126. 10
14 THE CITY OF
ME M
PLEASANTON
CITY COUNCIL AGENDA REPORT
November 7, 2023
Public Works
TITLE: APPROVE THE PURCHASE OF A FREIGHTLINER M2106, WITH 11- FOOT TREE AND VEGETATION CHIPPER BODY IN THE AMOUNT OF $ 224, 472
SUMMARY
The current chipper truck ( Unit # 821) is a 2001 Ford F- 650 with a chipper body attachment used primarily for daily removal and chipping of tree limbs, branches, and small tree trunks of City-owned trees, shrubs, and bushes. In addition, Unit # 821 responds to tree-related emergencies and is designed for rapid response during storms and wind events that impact the City's right-of-way and infrastructure. During more than 23 years in operation, a total of $ 41, 772 has been spent on maintenance for Unit # 821.
The standard useful lifespan of a chipper truck is 10- 15 years, such that Unit # 821 is included in the replacement schedule this fiscal year. Staff is recommending the purchase of a Freightliner M2106, DD8 7. 7L CYL single- stage engine, Allison 220ORDS transmission with 11- foot chipper body via Western Truck Fab to replace Unit # 821.
RECOMMENDATION
Approve the purchase of the Freightliner M2106, DD8 7. 7L CYL single- stage engine, Allison 220ORDS transmission with 11- foot Chipper Body via Western Truck Fab in the amount of $ 224, 472, which includes a 15 percent contingency.
FINANCIAL STATEMENT
This purchase is budgeted and funded within the Internal Service Fund ( 510) - Vehicle Replacements ( R& R) in Fiscal Year 2023/ 24.
BACKGROUND
The standard useful lifespan of a chipper truck is 10- 15 years, and Unit # 821 is on the replacement schedule this fiscal year. The current unit is a 2001 Ford F- 650 that is 23 years old, has 19, 333 miles, and 9, 606 hours, with a total of $41, 772 spent on maintenance. The chipper body has rusted through in several locations and can no longer sustain daily operational use without causing further damage. Due to the extensive corrosion, repairs to the chipper body are no longer cost- effective.
DISCUSSION
Staff is recommending the purchase of a Freightliner M2106, DD8 7. 71- CYL singlestage engine, Allison 2200RDS transmission with 11- foot chipper body via Western Truck Fab to replace the existing Unit # 821.
Staff researched all potential manufacturers to select a vendor. The National Auto Fleet Group was selected under the Sourcewell ( formerly known as NJPA) Contract 060920- NAF. Staff reviewed the quotes, specifications, and procurement documents from the National Auto Fleet Group and determined the Freightliner M2106, DD8 7. 71- CYL Single stage engine, Allison 2200RDS transmission with an 11- foot chipper body manufactured by Western Truck Fab met the general specifications. National Auto Fleet quoted the City a price of $ 195, 193 for the chipper truck, which includes a 15 percent contingency of$ 29, 279 for a total of $224, 472. Staff found the bid from the National Auto Fleet to be fair and reasonable.
Sourcewell ( formerly known as NJPA) was established with the statutory purpose of assisting public agencies in meeting specific needs that are more efficiently delivered cooperatively than by an entity individually. Jurisdiction clients can utilize cooperative purchasing contracts through similar joint powers, intergovernmental cooperation, or cooperative purchasing laws in their respective jurisdictions. Participating agencies include all eligible government, education, and nonprofit agencies nationwide and in Canada. Staff researched the types and styles of chipper trucks exhaustively. While there are many options available, National Auto Fleet Group is in California and is familiar with the City of Pleasanton' s Fleet Division and their operational and vehicle needs.
Purchasing and delivery of the new chipper truck can take 18- 24 months from the order date until delivery. Staff recommends ordering the Freightliner M2106, DD8 7. 7L CYL single- stage engine, Allison 2200RDS transmission with an 11- foot chipper body manufactured by Western Truck Fab during Fiscal Year FY 2023/ 24 to meet the target of a 2025 delivery. Once replaced, Unit # 821 will be stripped and sent to auction. The proceeds from the vehicle auction are returned to the Internal Service Fund ( 510) - Vehicle Replacements ( R& R).
STRATEGIC PLAN ALIGNMENT
This purchase was viewed in light of the City' s Climate Action Plan 2. 0 ( CAP); however, no alternative to an internal combustion engine vehicle for this application was found.
Submitted by: Fiscal Review: Approved by:
Norm Dorais Susan Hsieh Gerry Beaudin
Interim Director Director of Finance City Manager
of Public Works
Attachment:
1. National Auto Fleet Group Quote for Freightliner M2106
ATTACHMENT 1
National
A Division of
Auto
Chevrolet of Watsonville
Fleet Group
490 Auto Center Drive, Watsonville, CA 95076
855) 289- 6572 • ( 831 ) 480- 8497 Fax
FleetC National IAuto FleetGroup. com
10/ 12/ 2023
Quote ID# 2577HD( R1)
Mr. Jon Engelbrektson
City of Pleasanton
3333 Busch Road
Pleasanton, CA 94566
Dear Jon Engelbrektson,
National Auto Fleet Group is pleased to quote the following vehicle( s) for your consideration. One( 1) New/ Unused ( 2025 Freightliner M2106, DD8 7. 71L 6 CYL Single Stage Engine, Allison 2200 RDS Transmission with 11' Chipper Body via Western Truck Fab) and provided by Mr. Russ Gebhard with Freightliner, each for:
Contract Price
Chassis and Option 116, 400. 00
WTF Quote 60, 636. 00
Tax( 10. 25%) 18, 146. 19
Tire Fee 10. 50
Total 195, 192. 69
This vehicle( s) is available under the Sourcewell ( Formerly Known as NJPA) Contract 060920- NAF. Please reference this Bid Number on all Purchase Orders.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
leen guez
ontract Manager
BEN@ NationalAutoFleetGroup. com
Office ( 855) 289- 6572
Fax( 831) 480- 8497
I --
OOOG E
RAIIIN •
1111111•
a&
AA4 Western Truck Fabrication, Inc. Quotation
1923 West Winton Avenue
Date 9/ 13/ 2023
Hayward, CA 94545 Quote# 82171
MANUFACTURES OF Phone: 510- 785- 9994 Fax: 510- 785- 9986 WTF Rep JL
TRUCK BODIES AND
www. westerntruckfab. com
EQUIPMENT
Customer Name / Address End User' s Name City of Pleasanton Contact Phone GOLDEN GATE TRUCK CENTER End User' s Phone 925- 519- 8617 Vehicle Year 2025 FREIGHTLI... 8200 BALDWIN ST Make/ Model M2 106 PLUS
OAKLAND, CA 94621 W. B.
Dealer Contact Russ Gebhard
C. A. 84
Fuel Type DIESEL
Part# Qty Description Tax
WTCB_ 11 1 WTF CHIPPER BODY TO INCLUDE:
11' LONG x 72" HIGH x 96" O. A. WIDTH
12 GA GALVANNEAL DOUBLE PANEL SIDES WITH 16" TOP BEVELED CORNERS.
12 GA GALVANNEAL ROOF WITH FORMED RIBS, TWO FRONT ROOF VENTS REAR SECTION — 65" LONG OF ROOF TO BE PUNCHED. SEE PHOTOS FOR REFERENCE.
10 GA GALVANNEAL FLOOR WITH BEVELED SIDES AND FRONT
3" STRUCTURAL CHANNEL CROSSMEMBERS 15" ON CENTER
8" CHANNEL LONGBEAMS
24" TALL REAR SWING- OUT GATE, 2" X2" TUBE GATE FRAME, 12 GA GALVANNEAL SHEETING, H. D. 1- 1/ 2" CRS MACHINED HINGES WITH 1"
PINS, GREASE FITTINGS, CAM TYPE LATCH
CRYSTEEL LOBOY HOIST MODEL FLOYD, NTEA CLASS F HOIST
HOT SHIFT PTO WITH DIRECT MOUNT PUMP FOR ALLISON AUTOMATIC
TRANSMISSION
RECESSED LED TAIL LIGHTS IN CORNER POSTS, RECESSED LED
CLEARANCE LIGHTS
ENTIRE BODY METAL ETCH PRIMER, WITH TWO COATS OF SHERWIN
WILLIAMS PRIMER/ SEALER, ENTIRE UNDERSTRUCTURE UNDERCOATED
INTERIOR COAL- TAR EPDXY BLACK
EXTERIOR PAINTED WITH TWO COATS OF SHERWIN WILLIAMS GENESIS G- 8 WHITE TO MATCH CAB
DB- H15PIN. 1 8 TON 2" BALL COMBO PINTLE HITCH 4 BOLT FLANGE MOUNT. 1/ 2" REAR
PLATE WITH GUSSETS TO FRAME
TWO 5/ 8" D- RINGS, 7 PIN ROUND AND 6 PIN ROUND TRAILER CONNECTORS.
MATERIAL MISC 1 WEATHER GUARD 48" X 18" X 18" UNDERBODY TOOLBOX INSTALLED ON THE CURBSIDE.
PLEASE REVIEW AND RLAD QUOTE CAREFULLY,
SPECIAL ORDERS ARE NON RETURNABLE AND NON REFUNDABLE.
ALL RETURNED PARTS ARE SUBJECTTO A 25% RESTOCKING FEE.
UPON ACCEPTANCE OF THIS QUOTE CIRCLE OPTIONS DESIRED, SIGN& FAX BACK TO 510 785. 9986 THIS QUOTE IS GOOD FOR 30 DAYS FROM THE DATE OF CREATION.
CREDIT CARD PAYMENTS OVER S1, 000 ARE SUBJECT TO . A 3% PROCESSING FEE.
L
By Date:_ THANK YOU
FOR THE
Chassis ETA: OPPORTUNITY
TO QUOTE
THIS JOB
NOT RESPONSIBLE FOR LOST OR MISSING EQUIPMENT"
Western Truck Fabrication, Inc. Quotation
1923 West Winton Avenue
11.5-4
Hayward, CA 94545
Date
8217
023
Quote# 82171
MANUFACTURES OF Phone: 510- 785- 9994 Fax: 510- 785- 9986 WTF Rep JL
TRUCK BODIES AND
EQUIPMENT
www. westerntruckfab. com
Customer Name / Address End User' s Name City of Pleasanton Contact Phone GOLDEN GATE TRUCK CENTER End User' s Phone 925- 519- 8617 Vehicle Year 2025 FREIGHTLI... 8200 BALDWIN ST Make/ Model M2 106 PLUS
OAKLAND, CA 94621 W. B.
Dealer Contact Russ Gebhard
C.A. 84
Fuel Type DIESEL
Part# Qty Description Tax
MATERIAL MISC 2 WHELEN TLIA AMBER STROBE LIGHTS MOUNTED ON THE FRONT GRILLE
WIRED BATTERY HOT TO DASH MOUNTED SWITCH WITH ENGRAVED
LABEL.
MATERIALS MISC 4 WHELEN PSF02FCR SIDE LIGHTS- STRIP LITE PLUS SERIES DUO WHITE/ AMBER FLASH. INSTALLED AS FOLLOWS: TWO 2 ON THE LEFT SIDE AND TWO 2 ON THE RIGHT SIDE. ONE ( 1) AT THE LOWER FRONT PART OF THE BODY AND ONE AT THE LOWER REAR PART OF THE BODY- ON EACH SIDE.
WIRED BATTERY HOT TO DASH MOUNTED SWITCH WITH ENGRAVED
LABEL.
EC- WHL31HAFCA 4 FURNISH & INSTALL ( 4) WHELEN MODEL L31HAFCA AMBER LED STROBE LIGHTS. FABRICATE STROBE MOUNT WITH GUARDS- SEE PHOTOS REF.
JOB 81113
INSTALL TWO ( 2) ON TOP OF THE BODY AT THE FRONT AND TWO ( 2) ON TOP OF THE BODY AT THE REAR. WIRED BATTERY HOT TO DASH MOUNTED SWITCH WITH ENGRAVED LABEL.
MATERIAL MISC 1 FURNISH & INSTALL PRO VISION BACK- UP CAMERA SYSTEM 7” HD LCD MONITOR, NIGHT VISION, 130 DEGREE LENS ANGLE,
WATERPROOF CAMERA & CONNECTORS
1 REAR CAMERA AND 2 SIDE CAMERAS.
MATERIAL MISC 1 SHOVEL AND BROOM MOUNT INSTALLED ON THE DRIVER SIDE/ FRONT OF BODY. NOTE- A DRAWING WILL BE PROVIDED FOR CUSTOMER APPROVAL PRIOR TO FABRICATION.
MATERIAL MISC 1 CONE HOLDER - INSTALLED ON THE DRIVER SIDE WEIGHT CERT 1 WEIGHT CERTIFICATION MANUALS MUDFLAPS
PLEASE REVIEW AND READ QUOTE CAREFULLY
SPECIAL ORDERS ARE NON RETURNABLE AND NON REFUNDABLE.
ALL RETURNED PARTS ARE SUBJECT TO A 25% RESTOCKING FEE.
UPON ACCEPTANCE OF THIS QUOTE CIRCLE OPTIONS DESIRED, SIGN& FAX BACK TO 510 785. 9986 THIS QUOTE IS GOOD FOR 30 DAYS FROM THE DATE OF CREATION.
CREDIT CARD PAYMENTS OVER 51, 000 ARE SUBJECT TO A 3% PROCESSING FEE.
ACCCptcd B% Date: TIIANK YOtFOR THE
PO# Chassis ETA: OPPORTUNITY
TO QUOTE
VIN#: THIS JOB
NOT RESPONSIBLE FOR LOST OR MISSING EQUIPMENT"
Western Truck Fabrication, Inc. Quotation
1923 West Winton Avenue
Date 9/ 13/ 2023
Hayward, CA 94545
Quote# 82171
MANUFACTURES OF Phone: 510- 785- 9994 Fax: 510- 785- 9986 TRUCK BODIES AND WTF Rep JL
EQUIPMENT www.westerntruckfab. com
Customer Name / Address End User' s Name City of Pleasanton Contact Phone GOLDEN GATE TRUCK CENTER End User' s Phone 925- 519- 8617 Vehicle Year 2025 FREIGHTLI... 8200 BALDWIN ST Make/ Model M2 106 PLUS
OAKLAND, CA 94621 W B
Dealer Contact Russ Gebhard C. A. 84
Fuel Type DIESEL
Part# Qty Description Tax
PAYMENT TERMS: DUE 30 DAYS AFTER DELEVERY / COMPLETION. 2% DISCOUNT IF PAID WITHIN 10 DAYS AFTER DELVERY/ COMPLETION.
PLEASE RLV11_W AND READ QUOTE CAREFULLY
SPECIAL ORDERS ARE NON RETURNABLE AND NON REFUNDABLE.
ALL RETURNED PARTS ARE SUBJECT TO A 25% RESTOCKING FEE.
UPON ACCEPTANCE OF THIS QUOTE CIRCLE OPTIONS DESIRED, SIGN& FAX BACK TO 510 785-9986 THIS QUOTE IS GOOD FOR 30 DAYS FROM THE DATE OF CREATION.
CREDIT CARD PAYMENTS OVER 51, 000 ARE SUBJECT TO A 3% PROCESSING FEE.
Acccptcd By: Datc: FF=0RT11E
Subtotal 60, 636. 00
PO# Chassis ETA: TUNITY
Sales Tax ( 0. 0%) 0, 00
VIN#:
Total 60, 636. 00
NOT RESPONSIBLE FOR LOST OR MISSING EQUIPMENT"
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Q U O T A T I O N
M2 106 PLUS CONVENTIONAL CHASSIS
SET BACK AXLE- TRUCK 10, 000# TAPERLEAF FRONT SUSPENSION DD8 7. 71- 6 CYL SINGLE STAGE 260 HP @ 2200 RPM, 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL 2600 GOV RPM, 660 LB- FT @ 1200 RPM CAB
ALLISON 2200 RDS AUTOMATIC TRANSMISSION WITH 3800MM( 150 INCH) WHEELBASE
PARK PAWL WITH PTO PROVISION
NO FIFTH WHEEL
DETROIT DA- RS- 20. 0- 4 20, 000# R- SERIES SINGLE REAR 9/ 32X3- 1/ 16X10- 1/ 16 INCH STEEL FRAME
AXLE 7. 14X255. 6MM/ 0. 281X10. 06 INCH) 80KSI
AIRLINER 23, 000# REAR SUSPENSION WITH CHAIN
2125MM( 84 INCH) REAR FRAME OVERHANG
CLEARANCE
DETROIT DA- F- 10. 0- 3 10, 000# FF1 71. 5 KPI/ 3. 74 DROP
SINGLE FRONT AXLE
PER UNIT TOTAL
VEHICLE PRICE TOTAL# OF UNITS( 1) $ 114, 650 $ 114, 650 EXTENDED WARRANTY 1, 750 $ 1, 750
DEALER INSTALLED OPTIONS 0 $ 0
CUSTOMER PRICE BEFORE TAX 116, 400 $ 116, 400
TAXES AND FEES
TAXES AND FEES 0 $ 0
OTHER CHARGES 0 $ 0
TRADE- IN
TRADE- IN ALLOWANCE 0) $ 0)
BALANCE DUE LOCAL CURRENCY) $ 116, 400 $ 116, 400
COMMENTS:
Projected delivery on_/_/_ provided the order is received before APPROVAL:
Please indicate your acceptance of this quotation by signing below:
Customer: X Date:
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 1 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
QUOTATION DETAILS
EXTENDED WARRANTY
EW4: DD8 SINGLE STAGE 260HP/ 660 1, 750 $ 1, 750
LB- FT 7 YEARS/ 150, 000 MILES/ 241, 500
KM. FEX APPLIES
See your local dealer for a competitive quote from Daimler Truck Financial, or Daimler Truck Financial contact us at Information@dtfoffers. com.
Daimler Truck Financial offers a variety of finance, lease and insurance solutions to Financing that works for you. fit your business needs. For more information about our products and services, visit our website at www. daimler- truckfinancial. com.
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 2 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
A proposal for
PLEASANTON CITY OF
Prepared by
GOLDEN GATE TRUCK CENTER
Russ Gebhard
Sep 12, 2023
Freightliner M2 106 Plus
26K Chipper Truck
Components shown may not reflect all spec' d options and are not to scale Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 3 of 24
truck
Prepared for:
Jon Prepared by:
Engelbrektson Russ Gebhard
GOLDEN GATE TRUCK CENTER
3333 Busch R
CITY OF
8200 BALDWIN STREET
Plea
Busch Rd
OAKLAND, CA 94621 Pleasanton,
31 94566
Phone: 5106323535 Phone: 9259315588
S P E C IF I CAT I ON P R O P O S A L
Weight Weight
Description Front Rear
Price Level
M2 PRL- 28M( EFF: MY25 ORDERS)
Data Version
SPECPR021 DATA RELEASE VER 011
Vehicle Configuration
M2 106 PLUS CONVENTIONAL CHASSIS 5, 709 3, 450
2025 MODEL YEAR SPECIFIED
SET BACK AXLE- TRUCK
TRAILER TOWING PROVISION AT END OF 15 15
FRAME WITH SAE J560, WITHOUT END OF
FRAME AIR CONNECTIONS
LH PRIMARY STEERING LOCATION
General Service
TRUCK CONFIGURATION
DOMICILED, USA 50 STATES( INCLUDING
CALIFORNIA AND CARB OPT- IN STATES)
N
CARB EMISSIONS CERTIFICATION FOR INITIAL
REGISTRATION IN CALIFORNIA AND CARB OPTIN STATES- CARB CLEAN IDLE( INCLUDES 6X4
INCH LABELS LOWER FORWARD DRIVER
DOOR)
INITIAL REGISTRATION CALIFORNIA
UTILITY/ REPAIR/ MAINTENANCE SERVICE
GOVERNMENT BUSINESS SEGMENT
DIRT/ SAND/ ROCK COMMODITY
TERRAIN/ DUTY: 100016( ALL) OF THE TIME, IN
TRANSIT, IS SPENT ON PAVED ROADS
MAXIMUM 8% EXPECTED GRADE
SMOOTH CONCRETE OR ASPHALT PAVEMENTMOST SEVERE IN- TRANSIT( BETWEEN SITES)
ROAD SURFACE
MEDIUM TRUCK WARRANTY
Application Version 11. 8. 106
09/ 12/ 2023 12: 23 PM Data Version PRL- 28M. 011
26K Chipper
truck Page 4 of 24
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
EXPECTED FRONT AXLE( S) LOAD: 10000. 0 lbs
EXPECTED REAR DRIVE AXLE( S) LOAD:
20000. 0 lbs
EXPECTED GROSS VEHICLE WEIGHT CAPACITY
30000. 0 lbs
Truck Service
END DUMP BODY
WESTERN TRUCK FAB
EXPECTED BODY/ PAYLOAD CG HEIGHT ABOVE
FRAME" XX" INCHES: 32. 0 in
Engine
N DD8 7. 71- 6 CYL SINGLE STAGE 260 HP @ 2200 450 30
RPM, 2600 GOV RPM, 660 LB- FT @ 1200 RPM
Electronic Parameters
68 MPH ROAD SPEED LIMIT
CRUISE CONTROL SPEED LIMIT SAME AS ROAD
SPEED LIMIT
FLEET MANAGEMENT- DAILY ENGINE USAGE
ENABLED
PTO RPM CONTROL WITH STEERING WHEEL
SWITCHES
PTO MODE RPM INCREMENT- 100 RPM
PTO GOVERNOR RAMP RATE- 100 RPM PER
SECOND
ONE DASH MOUNTED PTO SPEED WITH PTO
SWITCH ENGAGEMENT
PTO SPEED 1 SETTING- 900 RPM
PTO MINIMUM RPM- 600
ENABLE AUTO ENGINE RPM ELEVATE FOR
EXTENDEDIDLE
PTO 1, DASH SWITCH, STATIONARY
OPERATION
Engine Equipment
EPA 2010 GHG 2024/ CARB 2024 ULTRALOW NOX
CONFIGURATION
STANDARD OIL PAN
ENGINE MOUNTED OIL CHECK AND FILL
SIDE OF HOOD AIR INTAKE WITH FIREWALL
MOUNTED DONALDSON AIR CLEANER
DR 12V 160 AMP 36- SI BRUSHLESS 10
QUADRAMOUNT PAD ALTERNATOR WITH
REMOTE BATTERY VOLT SENSE
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 5 of 24
truck
Prepared for: Prepared by:
Jon
Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
2) DTNA GENUINE, FLOODED STARTING, MIN 10
2000CCA, 370RC, THREADED STUD BATTERIES
BATTERY BOX FRAME MOUNTED
STANDARD BATTERY JUMPERS
SINGLE BATTERY BOX FRAME MOUNTED LH
SIDE UNDER CAB
WIRE GROUND RETURN FOR BATTERY CABLES
WITH ADDITIONAL FRAME GROUND RETURN
NON- POLISHED BATTERY BOX COVER
POSITIVE LOAD DISCONNECT WITH CAB 2
MOUNTED CONTROL SWITCH MOUNTED
OUTBOARD DRIVER SEAT
POSITIVE AND NEGATIVE POSTS FOR 2
JUMPSTART LOCATED ON FRAME NEXT TO
STARTER
PROGRESSIVE LOW VOLTAGE DISCONNECT AT
12. 3 VOLTS FOR DESIGNATED CIRCUITS
WABCO 20. 0 CFM SINGLE CYLINDER AIR
COMPRESSOR
STANDARD MECHANICAL AIR COMPRESSOR
GOVERNOR
AIR COMPRESSOR DISCHARGE LINE
ELECTRONIC ENGINE INTEGRAL SHUTDOWN
PROTECTION SYSTEM
DETROIT MD COMPRESSION BRAKE WITH
ON/ OFF SWITCH
RH OUTBOARD UNDER STEP MOUNTED 30 25
HORIZONTAL AFTERTREATMENT SYSTEM
ASSEMBLY WITH RH B- PILLAR MOUNTED
VERTICAL TAILPIPE
ENGINE AFTERTREATMENT DEVICE,
AUTOMATIC OVER THE ROAD REGENERATION
AND VIRTUAL REGENERATION REQUEST
SWITCH IN CLUSTER
10 FOOT 06 INCH( 126 INCH+ O/- 5. 9 INCH)
EXHAUST SYSTEM HEIGHT
RH CURVED VERTICAL TAILPIPE B- PILLAR
MOUNTED ROUTED FROM STEP
6 GALLON DIESEL EXHAUST FLUID TANK
100 PERCENT DIESEL EXHAUST FLUID FILL
LH MEDIUM DUTY STANDARD DIESEL EXHAUST
FLUID TANK LOCATION
STANDARD DIESEL EXHAUST FLUID PUMP
MOUNTING
STANDARD DIESEL EXHAUST FLUID TANK CAP
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
STAINLESS STEEL AFTERTREATMENT
DEVICE/ MUFFLER/ TAILPIPE SHIELD
AIR POWERED ON/ OFF ENGINE FAN CLUTCH
AUTOMATIC FAN CONTROL WITHOUT DASH
SWITCH, NON ENGINE MOUNTED
DETROIT ENGINE MOUNTED FUEL/ WATER
SEPARATOR WITH WATER- IN- FUEL SENSOR
AND ESOC
FULL FLOW OIL FILTER
700 SQUARE INCH ALUMINUM RADIATOR
ANTIFREEZE TO- 34F, OAT( NITRITE AND
SILICATE FREE) EXTENDED LIFE COOLANT
GATES BLUE STRIPE COOLANT HOSES OR
EQUIVALENT
CONSTANT TENSION HOSE CLAMPS FOR
COOLANT HOSES
RADIATOR DRAIN VALVE
LOWER RADIATOR GUARD
ALUMINUM FLYWHEEL HOUSING
DELCO 12V 31 MT STARTER WITH INTEGRATED
MAGNETIC SWITCH
Transmission
ALLISON 2200 RDS AUTOMATIC TRANSMISSION
WITH PARK PAWL WITH PTO PROVISION
Transmission Equipment
ALLISON VOCATIONAL PACKAGE 354-
AVAILABLE ON 1000/ 2000 PRODUCT FAMILIES
WITH VOCATIONAL MODELS RDS, EVS, HS, MH,
PTS AND SPS
ALLISON VOCATIONAL RATING FOR ON/ OFF
HIGHWAY APPLICATIONS AVAILABLE WITH ALL
PRODUCT FAMILIES
PRIMARY MODE GEARS, 6 FORWARD GEARS
WITH MANUAL SELECTION FOR 3, 2 AND 1,
AVAILABLE FOR 1000/ 2000 PRODUCT FAMILIES
ONLY
PRIMARY SHIFT SCHEDULE RECOMMENDED BY
DTNA AND ALLISON, THIS DEFINED BY ENGINE
AND VOCATIONAL USAGE
SECONDARY SHIFT SCHEDULE
RECOMMENDED BY DTNA AND ALLISON, THIS
DEFINED BY ENGINE AND VOCATIONAL USAGE
PRIMARY SHIFT SPEED RECOMMENDED BY
DTNA AND ALLISON, THIS DEFINED BY ENGINE
AND VOCATIONAL USAGE
Application Version 11. 8. 106 09/ 12/ 2023 12:23 PM
Data Version PRL- 28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon
Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
SECONDARY SHIFT SPEED RECOMMENDED BY
DTNA AND ALLISON, THIS DEFINED BY ENGINE
AND VOCATIONAL USAGE
ENGINE BRAKE RANGE PRESELECT
RECOMMENDED BY DTNA AND ALLISON, THIS
DEFINED BY ENGINE AND VOCATIONAL USAGE
ENGINE BRAKE RANGE ALTERNATE
PRESELECT RECOMMENDED BY DTNA AND
ALLISON, THIS DEFINED BY ENGINE AND
VOCATIONAL USAGE
FUEL SENSE 2. 0 DISABLED- PERFORMANCETABLE BASED
DRIVER SWITCH INPUT- DEFAULT- NO
SWITCHES
QUICKFIT BODY LIGHTING CONNECTOR UNDER
CAB, WITH BLUNTCUTS
CUSTOMER INSTALLED CHELSEA 272 SERIES
PTO WITH ELECTRIC/ AIR CONTROLS
PTO MOUNTING, LH SIDE OF MAIN
TRANSMISSION ALLISON
MAGNETIC PLUGS, ENGINE DRAIN,
TRANSMISSION DRAIN, AXLE( S) FILL AND
DRAIN
DASH MOUNTED T- HANDLE CABLE SHIFT
CONTROL WITH PARK POSITION FOR INTERNAL
PARK PAWL
TRANSMISSION PROGNOSTICS- DISABLED
N/ A) 2013, FOR USE IN 1000/ 2000 ONLY
WATER TO OIL TRANSMISSION COOLER, IN
RADIATOR END TANK
TRANSMISSION OIL CHECK AND FILL
SYNTHETIC TRANSMISSION FLUID( TES- 295
COMPLIANT)
Front Axle and Equipment
DETROIT DA- F- 10. 0- 3 10, 000# FF1 71. 5 KPI/ 3. 74
DROP SINGLE FRONT AXLE
MERITOR 15X4 Q+ CAM FRONT BRAKES
NON- ASBESTOS FRONT BRAKE LINING
CAST IRON OUTBOARD FRONT BRAKE DRUMS
FRONT OIL SEALS
VENTED FRONT HUB CAPS WITH WINDOW,
CENTER AND SIDE PLUGS- OIL
STANDARD SPINDLE NUTS FOR ALL AXLES
MERITOR AUTOMATIC FRONT SLACK
ADJUSTERS
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
TRW THP- 60 POWER STEERING
POWER STEERING PUMP
2 QUART SEE THROUGH POWER STEERING
RESERVOIR
MINERAL SAE 80/ 90 FRONT AXLE LUBE
Front Suspension
10, 000# TAPERLEAF FRONT SUSPENSION
MAINTENANCE FREE RUBBER BUSHINGSFRONT SUSPENSION
FRONT SHOCK ABSORBERS
Rear Axle and Equipment
DETROIT DA- RS- 20. 0- 4 20, 000# R- SERIES 10
SINGLE REAR AXLE
6. 14 REAR AXLE RATIO
IRON REAR AXLE CARRIER WITH STANDARD
AXLE HOUSING
MXL 17T MERITOR EXTENDED LUBE MAIN 20 20
DRIVELINE WITH HALF ROUND YOKES
MERITOR 16. 5X7 Q+ CAST SPIDER CAM REAR
BRAKES, DOUBLE ANCHOR, FABRICATED
SHOES
NON- ASBESTOS REAR BRAKE LINING
BRAKE CAMS AND CHAMBERS ON FORWARD
SIDE OF DRIVE AXLE( S) WITH AUXILIARY
SUPPORT BRACKETS
CAST IRON OUTBOARD REAR BRAKE DRUMS
REAR OIL SEALS
WABCO TRISTOP D LONGSTROKE 1- DRIVE
AXLE SPRING PARKING CHAMBERS
MERITOR AUTOMATIC REAR SLACK
ADJUSTERS
CURRENT AVAILABLE SYNTHETIC 75W- 90 REAR
AXLE LUBE
Rear Suspension
AIRLINER 23, 000# REAR SUSPENSION WITH 180
CHAIN CLEARANCE
AIRLINER HIGH POSITION RIDE HEIGHT
STANDARD AXLE SEATS IN AXLE CLAMP
GROUP
IGNITION CONTROLLED ELECTRIC DUMP
SWITCH FOR AIR SUSPENSION WITH STATE
RETENTION
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon
Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
REAR AIR SUSPENSION DUMP VALVE AUTOFILL
5 MPH WITH INDICATOR LIGHT
SINGLE AIR REAR SUSPENSION LEVELING
VALVE
TRANSVERSE CONTROL RODS
REAR SHOCK ABSORBERS- ONE AXLE( AIR
RIDE SUSPENSION)
Pusher/ Tag Equipment
NO PUSHER/ TAG BRAKE DUST SHIELDS
Brake System
AIR BRAKE PACKAGE
WABCO 4S/ 4M ABS WITH TRACTION CONTROL
REINFORCED NYLON, FABRIC BRAID AND WIRE
BRAID CHASSIS AIR LINES
FIBER BRAID PARKING BRAKE HOSE
STANDARD BRAKE SYSTEM VALVES
STANDARD AIR SYSTEM PRESSURE
PROTECTION SYSTEM
STD U. S. FRONT BRAKE VALVE
RELAY VALVE WITH 5- 8 PSI CRACK PRESSURE,
NO REAR PROPORTIONING VALVE
WABCO SYSTEM SAVER HP WITH INTEGRAL
AIR GOVERNOR AND HEATER
AIR DRYER FRAME MOUNTED
STEEL AIR TANKS MOUNTED AFT INSIDE
AND/ OR BELOW FRAME JUST FORWARD OF
REAR SUSPENSION, NO TRIPLE OR TORPEDO
TANKS
PULL CABLE ON WET TANK, PETCOCK DRAIN
VALVES ON ALL OTHER AIR TANKS
Trailer Connections
NO TRAILER AIR HOSE
NO AIR HOSE HANGER
PRIMARY CONNECTOR/ RECEPTACLE WIRED
FOR SEPARATE STOP/ TURN, CENTER PIN
POWERED THROUGH IGNITION WITH STOP
SIGNAL PREWIRE PACKAGE
PDI INSTALLED ELECTRIC BRAKE CONTROLLER
SAE J560 7- WAY PRIMARY TRAILER CABLE
RECEPTACLE MOUNTED END OF FRAME
NO TRAILER ELECTRICAL CABLE
Wheelbase& Frame
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
3800MM( 150 INCH) WHEELBASE
9/ 32X3- 1/ 16X10- 1/ 16 INCH STEEL FRAME 60 10
7. 14X255. 6MM/ 0. 281X10. 06 INCH) 80KSI
2125MM( 84 INCH) REAR FRAME OVERHANG
FRAME OVERHANG RANGE: 81 INCH TO 90 20 110
INCH
CALC' D BACK OF CAB TO REAR SUSP C/ L( CA):
84. 06 in
CALCULATED EFFECTIVE BACK OF CAB TO
REAR SUSPENSION C/ L( CA): 81. 06 in
CALC' D FRAME LENGTH- OVERALL: 272. 28 in
CALCULATED FRAME SPACE LH SIDE: 50. 34 in
CALCULATED FRAME SPACE RH SIDE: 52. 44 in
SQUARE END OF FRAME
FRONT CLOSING CROSSMEMBER
STANDARD WEIGHT ENGINE CROSSMEMBER
STANDARD CROSSMEMBER BACK OF
TRANSMISSION
STANDARD MIDSHIP# 1 CROSSMEMBER( S)
STANDARD REARMOST CROSSMEMBER
HEAVY DUTY SUSPENSION CROSSMEMBER 30
Chassis Equipment
THREE- PIECE 14 INCH PAINTED STEEL 30
BUMPER WITH COLLAPSIBLE ENDS
FRONT TOW HOOKS- FRAME MOUNTED 15
SINGLE LICENSE PLATE BUMPER MOUNTING
ON LH SIDE
NO MUDFLAP BRACKETS
NO REAR MUDFLAPS
FENDER AND FRONT OF HOOD MOUNTED
FRONT MUDFLAPS
GRADE 8 THREADED HEX HEADED FRAME
FASTENERS
EXTERIOR HARNESSES WRAPPED IN
ABRASION TAPE
Fifth Wheel
NO FIFTH WHEEL
Fuel Tanks
50 GALLON/ 189 LITER SHORT RECTANGULAR 20
ALUMINUM FUEL TANK- LH
RECTANGULAR FUEL TANK( S)
Application Version 11. 8.
1065 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 11 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
PLAIN ALUMINUM/ PAINTED STEEL
FUEUHYDRAULIC TANK( S) WITH PAINTED
BANDS
FUEL TANK( S) FORWARD
BLACK STEP FINISH
FUEL TANK CAP( S)
DETROIT FUEL/ WATER SEPARATOR WITH 5
BYPASS
EQUIFLO INBOARD FUEL SYSTEM
HIGH TEMPERATURE REINFORCED NYLON
FUEL LINE
Tires
GOODYEAR FUEL MAX RSA 11 R22. 5 14 PLY 6
RADIAL FRONT TIRES
GOODYEAR G182 RSD 11R22. 5 14 PLY RADIAL 88
REAR TIRES
Hubs
CONMET PRESET PLUS PREMIUM IRON FRONT
HUBS
CONMET PRESET PLUS PREMIUM IRON REAR
HUBS
Wheels
ACCURIDE 28828 22. 5X8. 25 10- HUB PILOT 6. 18 26
INSET 2- HAND HD STEEL DISC FRONT WHEELS
ACCURIDE 28828 22. 5X8. 25 10- HUB PILOT 2- 52
HAND HD STEEL DISC REAR WHEELS
FRONT WHEEL MOUNTING NUTS
REAR WHEEL MOUNTING NUTS
Cab Exterior
106 INCH BBC FLAT ROOF ALUMINUM
CONVENTIONAL CAB
AIR CAB MOUNTING
LH AND RH GRAB HANDLES
MOLD- IN COLOR GRILLE
MOLD- IN COLOR HOOD MOUNTED AIR INTAKE
GRILLE
FIBERGLASS HOOD
TUNNEUFIREWALL LINER
SINGLE 14 INCH ROUND HADLEY AIR HORN 4
UNDER LH DECK
SINGLE ELECTRIC HORN
Application Version 11. 8. 106 09/ 12/ 2023 12:23 PM
Data Version PRL- 28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
SINGLE HORN SHIELD
REAR LICENSE PLATE MOUNT END OF FRAME
LED HEADLIGHT ASSEMBLY AND
INCANDESCENT MARKER/ TURN LAMP
LED AERODYNAMIC MARKER LIGHTS
DAYTIME RUNNING LIGHTS
INTEGRAL STOP/ TAIL/ BACKUP LIGHTS
STANDARD FRONT TURN SIGNAL LAMPS
DUAL WEST COAST MOLDED- IN COLOR
HEATED MIRRORS WITH LH AND RH REMOTE
DOOR MOUNTED MIRRORS
102 INCH EQUIPMENT WIDTH
LH AND RH 8 INCH MOLDED- IN COLOR CONVEX
MIRRORS MOUNTED UNDER PRIMARY
MIRRORS
STANDARD SIDE/ REAR REFLECTORS
RH AFTERTREATMENT SYSTEM CAB ACCESS
WITH BLACK COVER
63X14 INCH TINTED REAR WINDOW
TINTED DOOR GLASS LH AND RH WITH TINTED
NON- OPERATING WING WINDOWS
RH AND LH ELECTRIC POWERED WINDOWS
1- PIECE SOLAR GREEN GLASS WINDSHIELD
2 GALLON WINDSHIELD WASHER RESERVOIR
WITHOUT FLUID LEVEL INDICATOR, FRAME
MOUNTED
Cab Interior
PROFESSIONAL TRIM PACKAGE
MIST AND CARBON CLOTH INTERIOR
PROFESSIONAL"
CARBON WITH BASE BLACK ACCENT
MOLDED PLASTIC DOOR PANEL
MOLDED PLASTIC DOOR PANEL
BLACK MATS WITH SINGLE INSULATION
2) 12V DASH MOUNTED POWER OUTLETS
FORWARD ROOF MOUNTED CONSOLE
LH AND RH DOOR STORAGE POCKETS
INTEGRATED INTO MOLDED DOOR PANELS
DIGITAL ALARM CLOCK IN DRIVER DISPLAY
2) CUP HOLDERS LH AND RH DASH
M2/ SD DASH
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 13 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
2- 1/ 2 LB. FIRE EXTINGUISHER 5
HEATER, DEFROSTER AND AIR CONDITIONER
STANDARD HVAC DUCTING
MAIN HVAC CONTROLS WITH RECIRCULATION
SWITCH
STANDARD HEATER PLUMBING
VALEO HEAVY DUTY A/ C REFRIGERANT
COMPRESSOR
BINARY CONTROL, R- 134A
STANDARD INSULATION
SOLID- STATE CIRCUIT PROTECTION AND
FUSES
12V NEGATIVE GROUND ELECTRICAL SYSTEM
STANDARD LED CAB LIGHTING
REMOTE KEYLESS ENTRY AND 2
TRANSMITTERS
DOOR LOCKS AND IGNITION SWITCH KEYED
THE SAME
KEY QUANTITY OF 4
LH AND RH ELECTRIC DOOR LOCKS
BASIC ISRINGHAUSEN HIGH BACK AIR 30
SUSPENSION DRIVERS SEAT WTIH
MECHANICAL LUMBAR AND INTEGRATED
CUSHION EXTENSION
2 MAN TOOL BOX MID BACK NON SUSPENSION 20
PASSENGER SEAT WITH 3 X 4. 75 INCH
CUTOUTIN TOOL BOX BACK PANEL FOR
HARNESS, SEATS INC.
LH AND RH INTEGRAL DOOR PANEL ARMRESTS
BLACK VINYL DRIVER SEAT COVER
BLACK VINYL PASSENGER SEAT COVER
BLACK SEAT BELTS
FIXED STEERING COLUMN
4- SPOKE 18 INCH( 450MM) BLACK STEERING
WHEEL WITH SWITCHES
DRIVER AND PASSENGER INTERIOR SUN
VISORS
Instruments& Controls
ELECTRONIC ACCELERATOR CONTROL
CONFIGURABLE LOWER PANEL WITH
INTEGRATED UPPER STORAGE
BLACK GAUGE BEZELS
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
LOW AIR PRESSURE INDICATOR LIGHT AND
AUDIBLE ALARM
DUAL NEEDLE PRIMARY AND SECONDARY AIR
PRESSURE GAUGE
INTAKE MOUNTED AIR RESTRICTION
INDICATOR WITHOUT GRADUATIONS
97 DB BACKUP ALARM 3
ELECTRONIC CRUISE CONTROL WITH
CONTROLS ON STEERING WHEEL SPOKES
KEY OPERATED IGNITION SWITCH AND
INTEGRAL START POSITION; 4 POSITION
OFF/ RUN/ START/ ACCESSORY
PREMIUM INSTRUMENT CLUSTER WITH 5. 0
INCH TFT COLOR DISPLAY
DIGITAL PANEL LAMP DIMMER SWITCH IN
DRIVER DISPLAY
HEAVY DUTY ONBOARD DIAGNOSTICS
INTERFACE CONNECTOR LOCATED BELOW LH
DASH
2 INCH ELECTRIC FUEL GAUGE
EMISSIONS LIMITED IDLE ADJUST
NO ADDITIONAL EXTRA SWITCH ACCUATORS
ELECTRICAL ENGINE COOLANT TEMPERATURE
GAUGE
DIGITAL ENGINE OIL TEMPERATURE IN DRIVER
DISPLAY
2 INCH TRANSMISSION OIL TEMPERATURE
GAUGE
ELECTRONIC OUTSIDE TEMPERATURE
SENSOR DISPLAY IN DRIVER MESSAGE
CENTER
ENGINE AND TRIP HOUR METERS INTEGRAL
WITHIN DRIVER DISPLAY
PTO CONTROLS FOR ENHANCED VEHICLE
ELECTRIC/ ELECTRONIC ARCHITECTURE
NO OBSTACLE DETECTION SYSTEM
NO DR ASSIST SYSTEM
NO VEHICLE STABILITY ADVISOR OR CONTROL
NO LANE DEPARTURE WARNING SYSTEM
ELECTRIC ENGINE OIL PRESSURE GAUGE
TOP OF DASH RAM MOUNT WITHOUT POWER
OR GROUND, FOR CUSTOMER FURNISHED
DEVICE
Application Version 11. 8. 106 0
09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 15 of 24
truck
Prepared for:
Jon Prepared by:
Engelbrektson Russ Gebhard
PLEASANTON CITY OF GOLDEN GATE TRUCK CENTER
3333 Busch Rd 8200 BALDWIN STREET
Pleasanton, CA 94566 OAKLAND, CA 94621
Phone: 9259315588 Phone: 5106323535
Weight Weight
Description Front Rear
AM/ FM WB WORLD TUNER RADIO WITH
BLUETOOTH, USB AND AUXILIARY INPUTS,
J1939
DASH MOUNTED RADIO
2) RADIO SPEAKERS IN CAB
AM/ FM ANTENNA MOUNTED ON FORWARD LH
ROOF
STANDARD RADIO WIRING WITH STEERING
WHEEL CONTROLS
ELECTRONIC MPH SPEEDOMETER WITH
SECONDARY KPH SCALE, WITHOUT
ODOMETER
STANDARD VEHICLE SPEED SENSOR
ELECTRONIC 3000 RPM TACHOMETER
DETROIT CONNECT PLATFORM HARDWARE
3 YEARS DETROIT CONNECT BASE PACKAGE
FEATURES VARY BY MODEL) DETROIT
CONNECT PLATFORM
2) TMC RP1226 ACCESSORY CONNECTORS:( 1)
LOCATED BEHIND PASSENGER SIDE
REMOVABLE DASH PANEL( 1) CENTER OF
OVERHEAD CONSOLE
IGNITION SWITCH CONTROLLED ENGINE STOP
FOUR EXTRA HARDWIRED SWITCHES IN DASH,
ROUTE TO BETWEEN SEATS, CAPPED
HARDWIRE SWITCH# 1, ON/ OFF LATCHING, 10
AMPS BATTERY POWER
HARDWIRE SWITCH# 2, ON/ OFF LATCHING, 10
AMPS BATTERY POWER
HARDWIRE SWITCH# 3, ON/ OFF LATCHING, 10
AMPS BATTERY POWER
HARDWIRE SWITCH# 4, ON/ OFF LATCHING, 10
AMPS BATTERY POWER
1) OVERHEAD MOUNTED LANYARD CONTROL
FOR DRIVER AIR HORN
NO TRAILER HAND CONTROL BRAKE VALVE
DIGITAL VOLTAGE DISPLAY INTEGRAL WITH
DRIVER DISPLAY
SINGLE ELECTRIC WINDSHIELD WIPER MOTOR
WITH DELAY
ROTARY HEADLAMP SWITCH, MARKER
LIGHTS/ HEADLIGHTS SWITCH WITH PULL OUT
FOR OPTIONAL FOG/ ROAD LAMPS
ONE VALVE PARKING BRAKE SYSTEM WITH
WARNING INDICATOR
Application Version 11. 8. 106
09/ 12/ 2023 12:23 PM Data Version PRL- 28M. 011
26K Chipper
truck Page 16 of 24
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Weight Weight
Description Front Rear
SELF CANCELING TURN SIGNAL SWITCH WITH
DIMMER, HEADLAMP FLASH,
WASH/ WIPE/ INTERMITTENT
INTEGRAL ELECTRONIC TURN SIGNAL
FLASHER WITH 40 AMP( 20 AMP PER SIDE)
TRAILER LAMP CAPACITY
Design
PAINT: ONE SOLID COLOR
Color
CAB COLOR A: L0006EY WHITE ELITE EY
BLACK, HIGH SOLIDS POLYURETHANE CHASSIS
PAINT
POWDER WHITE( N0006EA) FRONT
WHEELS/ RIMS( PKWHT21, TKWHT21, W, TW)
POWDER WHITE( N0006EA) REAR
WHEELS/ RIMS( PKWHT21, TKWHT21, W, TW)
BUMPER PAINT: FP24812 ARGENT SILVER
DUPONT FLEX
NO CAB/ BODY EXTERIOR DECALS
STANDARD E COAT/ UNDERCOATING
Certification/ Compliance
U. S. FMVSS CERTIFICATION, EXCEPT SALES
CABS AND GLIDER KITS
Secondary Factory Options
CORPORATE PDI CENTER OPTION
INSTALLATION/ MODIFICATION ONLY
Sales Programs
NO SALES PROGRAMS HAVE BEEN SELECTED
TOTAL VEHICLE SUMMARY
Weight Summary
Weight Weight Total
Front Rear Weight
Factory Weight` 6279 lbs 3963 lbs 10242 lbs
Total Weight` 6279 lbs 3963 lbs 10242 lbs
Application Version 11. 8. 106 09/ 12/2023 12:23 PM
Data Version PRL-28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
Extended Warranty
N EW4: DD8 SINGLE STAGE 260HP/ 660 LB- FT 7 YEARS/ 150, 000 MILES/ 241, 500 KM. FEX APPLIES
Weights shown are estimates only.
If weight is critical, contact Customer Application Engineering.
All cost increases for major components( Engines, Transmissions, Axles, Front and Rear Tires) and government mandated requirements, tariffs, and raw material surcharges will be passed through and added to factory invoices.
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL-28M. 011
26K Chipper Page 18 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
DIMENSIONS
106 in E107
in104 in
I 67. 96 in
40. 85 in
y
7- 172 in) 1< 63 in)
f 276 in
SPE
DIMENSIONS
Model....................................................................................................................................................................................... M2106 Wheelbase( 545).......................................................................................................................... 3800MM( 150 INCH) WHEELBASE Rear Frame Overhang( 552).................................................................................... 2125MM( 84 INCH) REAR FRAME OVERHANG FifthWheel( 578)................................................................................................................................................... NO FIFTH WHEEL Mounting Location( 577)............................................................................................................... NO FIFTH WHEEL LOCATION MaximumForward Position( in).................................................................................................................................................... 0 MaximumRearward Position( in)................................................................................................................................................. 0 Amountof Slide Travel( in)........................................................................................................................................................... 0 SlideIncrement( in)...................................................................................................................................................................... 0 DesiredSlide Position( in)......................................................................................................................................................... 0. 0 Cab Size( 829)................................................................................ 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB Sleeper( 682)................................................................................................................................ NO SLEEPER BOX/ SLEEPERCAB Exhaust System( 016)........ RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY
WITH RH B- PILLAR MOUNTED VERTICAL TAILPIPE
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
SUMMARY-DIM
r
Bumper to Back of Cab( BBC) 106.3
Bumper to Centerline of Front Axle( BA) 40.7
Front Axle to Baric of Cab( AC) 65. 6
Min. Cab to Body Clearance( CB) 3.0
Baric of Cab to Centerline of Rear Axles)( CA) 106. 7
Effective Back of Cab to Centerfine of Rear Axle( s)( Effective CA) 103. 7 Back of Cab Protrusions( ExhausNntake)( CP) 2.0
Back of Cab Protrusions( Side ExtendersfTrim Tab)( CP) 0.0 Back of Cab Protrusions( CNG Tank) 0.0
Back of Cab Clearance( CL) 3.0
Baric of Cab to End of Frame 16g 7
Cab Height( CH) 68.0
Wheelbase( WB) 172. 2
Frame Overhang( OH) 63. 0
Overall Frame Length 274. 2
Overall Length( OAL) 276. 0
RearAxfe Spadng 0. 0
Unladen Frame Height at Centerline of Rear Axle 40, 8
Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering.
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 20 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
G V W R
VEHICLE SPECIFICATIONS SUMMARY- GVWR
Model....................................................................................................................................................................................... M2106 Cab Size( 829)................................................................................ 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB Expected Front Axle( s) Load( Ibs)........................................................................................................................................... 10000. 0 ExpectedPusher Axle( s) Load( Ibs)................................................................................................................................................ 0. 0 Expected Rear Axle( s) Load( Ibs)........................................................................................................................................... 20000. 0 ExpectedTag Axle( s) Load( Ibs)..................................................................................................................................................... 0. 0 ExpectedGVW( Ibs).................................................................................................................................................................. 30000 ExpectedGCW( Ibs)....................................................................................................................................................................... 0.0 Front Axle( 400).................................................... DETROIT DA- F- 10. 0- 3 10, 000# FF1 71. 5 KPI/ 3. 74 DROP SINGLE FRONT AXLE Front Suspension( 620)................................................................................................ 10, 000# TAPERLEAF FRONT SUSPENSION Front Hubs( 418)..................................................................................... CONMET PRESET PLUS PREMIUM IRON FRONT HUBS Front Disc Wheels( 502)...... ACCURIDE 28828 22.5X8.25 10-HUB PILOT 6. 18 INSET 2- HAND HD STEEL DISC FRONT WHEELS Front Tires( 093).................................................................. GOODYEAR FUEL MAX RSA 11 R22. 5 14 PLY RADIAL FRONT TIRES Front Brakes( 402)........................................................................................................... MERITOR 15X4 Q+ CAM FRONT BRAKES Steering Gear( 536)....................................................................................................................... TRW THP- 60 POWER STEERING Rear Axle( 420)........................................................................... DETROIT DA- RS- 20. 0- 4 20, 000# R- SERIES SINGLE REAR AXLE Rear Suspension( 622)........................................................... AIRLINER 23, 000# REAR SUSPENSION WITH CHAIN CLEARANCE Rear Hubs( 450)......................................................................................... CONMET PRESET PLUS PREMIUM IRON REAR HUBS Rear Disc Wheels( 505)............................ ACCURIDE 28828 22. 5X8. 25 10- HUB PILOT 2- HAND HD STEEL DISC REAR WHEELS Rear Tires( 094)............................................................................. GOODYEAR G182 RSD 11 R22. 5 14 PLY RADIAL REAR TIRES Rear Brakes( 423)............ MERITOR 16. 5X7 Q+ CAST SPIDER CAM REAR BRAKES, DOUBLE ANCHOR, FABRICATED SHOES Pusher/ Tag Axle( 443)......................................................................................................................... NO PUSHER OR TAG AXLE Pusher/ Tag Suspension( 626)............................................................................................... NO PUSHER OR TAG SUSPENSION Pusher/ Tag Hubs( 449)........................................................................................................................ NO PUSHER OR TAG HUBS Dead/ Pusher/ Tag Disc Wheels( 509)............................................................................................. NO PUSHER/ TAG DISC WHEELS Pusher/ Tag Tires( 095)............................................................................................................................. NO PUSHER/ TAG TIRES Pusher/ Tag Brakes( 456)...................................................................................................................... NO PUSHERITAG BRAKES Application Version 06 0
09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M.0
11 26K Chipper Page 21 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
TABLE SUMMARY- GVWR
Azle Component Weight Ratings
Axles 12000 21000
Suspension 12000! 23000
Hubs 147001 26000
Brakes 13200 22000
Wheels 16000 32000
Tires 12350 23360
Power Steerino 13300 NIA
GAWR( per axle) 12000 21000
GAWR( per axle system) 12000 21000
Expected Load( per axle system) 12000; 21000
GVWR due to Frame 33000
GVWRdue toTransrrission 80000
Vehicle GVWR Summary
Calculated GVWR 33000
Expected GVWR 33000
All weights displayed in pounds
Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering.
Application Version 11. 8.1060 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 22 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
O P E RAT ING S P E ED
100-
84. 0
80-
72. 1
xd
Desired Cruise Speed= 65. 0
eo
d
51. 2
a
d
LUd
283
20 6. 6
1 2 3 4 5 8
Gear
Rear Axle Ratio= 6. 14 Engine RPM= 2600
SPE
OPERATING
Model....................................................................................................................................................................................... M2106 Cab Size( 829)................................................................................ 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB TopSpeed( mph).......................................................................................................................................................................... 84. 0 EngineRPM............................................................................................................................................................................. 2600. 0 DesiredCruise Speed( mph)........................................................................................................................................................ 65. 0 Engine( 101)............................. DD8 7. 71- 6 CYL SINGLE STAGE 260 HP @ 2200 RPM, 2600 GOV RPM, 660 LB- FT @ 1200 RPM Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL- 28M. 011
26K Chipper Page 23 of 24
truck
Prepared for: Prepared by:
Jon Russ Gebhard
Engelbrektson GOLDEN GATE TRUCK CENTER
PLEASANTON CITY OF 8200 BALDWIN STREET
3333 Busch Rd OAKLAND, CA 94621
Pleasanton, CA 94566 Phone: 5106323535
Phone: 9259315588
GovernedRPM........................................-............................................................................................................................ 2600 Transmission( 342)...................... ALLISON 2200 RDS AUTOMATIC TRANSMISSION WITH PARK PAWL WITH PTO PROVISION Rear Axle( 420)........................................................................... DETROIT DA- RS- 20.0- 4 20, 000# R- SERIES SINGLE REAR AXLE Numberof Speeds....................................................................................................................................................................... 1 RearAxle Gear Ratio( s).......................................................................................................................... 6. 14 REAR AXLE RATIO Rear Tires( 094)............................................................................. GOODYEAR G182 RSD 11 R22. 5 14 PLY RADIAL REAR TIRES Revolutionsper Mile................................................................................................................................................................ 496 Auxiliary Transmission( 352)........................................................................................................... NO AUXILIARY TRANSMISSION HighGear Ratio....................................................................................................................................................................... N/ A LowGear Ratio........................................................................................................................................................................ N/ A TransferCase( 373)......................................................................................................................................... NO TRANSFER CASE HighGear Ratio.......................................................................................................................... .......................................... N/ A LowGear Ratio........................................................................................................................................................................
OP
N/ A
SUMMARYTransmssion G= r Tranarnission Gear Ratio F- Overa" GearRatio Speed( w") I 3. 10 1903 16. 5
2 1. 81 11. 11 28. 3
1. 41 8. 66 36.3
4 1. 00 6. 14 512
5 0.71 4. 36 72. 1
6 0. 61 3.75 84. 0
Engine
esired Cruise Speed( rr")
Axle
RPM
Ratio 2
6. 14
Blue background represents value input by user.
Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering.
Application Version 11. 8. 106 09/ 12/ 2023 12: 23 PM
Data Version PRL-28M. 011
26K Chipper
truck
THE CITY OF 16
PLEASANTON.
MEMORANDUM
Date: November 2, 2023
To: Mayor and City Council
Id
From: Gerry Beaudin, City Manager
Norm Dorais, Interim Director of Public Works
Subject: Continued from September 19, 2023 City Council Meeting - Proposed Water and Sewer Rate Increases and Adopt Resolutions to Amend the Master Fee Schedule for Water and Sewer Rates Effective January 1, 2024 Background
The September 19, 2023, City Council meeting agenda included Item # 13 ( Attachment 3) for the City Council to hold a public hearing and consider proposed increases to water and sewer rates. That agenda report included a staff recommendation for rate increases over a three- year period as well as an alternative recommendation to implement only the first two years of the three- year rate study. Following the presentation, the public hearing was opened, during which the City Council accepted public comments and protests ( in addition to those previously received); the public hearing was then formally closed. A total of 202 official protests were received ( from a total of 22, 484 customer accounts). After discussion, the City Council continued the item to its November 7, 2023, meeting, requesting additional information be provided, including a ` sensitivity analysis' ( discussed below).
Since the September 19 City Council meeting, a Pleasanton Bi- Monthly Water Bill Calculator (Attachment 4) and updated Frequently Asked Questions ( Attachment 5) were made available.
Sensitivity Analysis
Staff worked with Raftelis to perform a sensitivity analysis that focused on replenishing the reserve in the near term while addressing ratepayers' concerns about the annual and compounded rate increases. The sensitivity analysis looked at the debt financing assumptions and extending the reserve replenishment to one additional year (four years, instead of three years). Extending the reserve replenishment out to year four and extending the payback period of the $ 6 million debt to 20 years would allow for the second- year rate revenue adjustment to be lowered to 12%, or 8% lower than the recommended 20% in the second year.
Modified Alternative
In addition to the recommendation, an alternative of a two-year rate increase of 30% in FY 2024 and 20% in FY 2025 was presented at the September 19 City Council meeting.
Staff is further refining and modifying the ' alternative recommendation' to reduce the second year ( FY 2025) rate revenue increase to 12%. This approach prolongs the water enterprise fund " reset" and will result in the enterprise fund balance dipping to $ 6. 3 million, or 17% of operating and maintenance ( O& M) expenses ( which is less than half of the reserve target).
Proposition 218 Compliance
Since the modified alternative recommendation outlines an option for a rate in FY 2025 that is at an amount lower than what was published in the notice sent to ratepayers, the notice and the alternative' s consistency with the rate study methodology complies with California Constitution Article XIII D § 6.
Rate Impacts for Reduced Year 2 Increase
The impact on rates and customers for this modified alternative is shown below.
Table 1: Modified Alternative Rate Increase
Description FY 2024 FY 2025
Rate Increase 30. 0% 12. 0%
Figure 1: Modified Alternative Total Ending Fund Balance Fund Balances - Total Funds
14 C
o $ 12
10 8. 4
6. 3
6 4
2 0
FY 2024 FY 2025
Ending Balances — Reserve Target
2of5
Figure 2: Modified Alternative — Single Family Residential Bill Impacts for FY 2025 Customer Impacts at Various Levels of Usage- Single Family Residential, 518 inch meter 800 698
700
m 500 450 $ 446
003 • 292 $ 281
2005147 $
187
100
86 99
0 10 ccf
20 ccf 40 ccf
60 ccf 90 ccf
Median- Low ( Medium- High
Very Low Use)
Use) Use)
High Use) ( very High Use)
Current Bill( FY 2023) 59.23 98. 53 18693 280. 53 446. 43 Proposed Bill( FY 2025) $ 85.51 147. 01 292. 21 450. 01 69781 Difference($) 2628 48. 48 105.28 169. 48 25138
Difference(%) 444% 492% 563% 604% 563%
The modified alternative is also outlined in the attached memo prepared by Raftelis Attachment 6).
Staff Recommendation
As presented at the July 18, 2023, City Council meeting, staff recommended water rate increases of 30% for FY 2024, 20% for FY 2025, and 12% for FY 2026. This achieves the replenishment of reserves to the 35% target level by FY 2026.
Table 2: Staff Recommendation Rate Increase
Description FY 2024 FY 20252026
Rate Increase 30. 0% 20. 0% 112.0%
3 of 5
Figure 3: Staff Recommendation Total Ending Fund Balance Fund Balances - Total Funds
16 o $ 14 13. 4
2 $12
10 8.4
7. 9
8 6
4 2
0 FY 2024 FY 2025 FY 2026
Ending Balances - Reserve Target
Figure 4: Staff Recommendation — Single Family Residential Bill Impacts for FY 2025
customer Impacts at Various Levels of Usage- Single Family Residential 5 8 . nch meter 758
S"
700
1 486
500 446
t 400 314 $ 281 c
300
200
187
D 10 _ =
0 10 ccf
20 ccf 40 ccf
60 ccf 90 cd
Very Low Use) (
Medium- Low ( Medium- High (
High Use) ( Very High Use) Use) Use)
Current Bill( FY 2023) 5923 98 53 186. 93 280. 53 44643 Proposed Bill( FY 2025) $ 9076 156. 56 313. 96 48636 75756 Difference($) 31 53 58. 03 12703 20583 311. 13
Difference(%) 53. 2% 58. 9% 68.0% 73. 4% 69.7%
Comparison
Table 3: Comparison of Rate Increases
Description FY 2r 12026
Staff Recommendation 30. 0% 20. 0% 12. 0%
Modified Alternative 30. 0% 12. 0% N/ A
4of5
Next Rate Study
To fund the selected water supply alternative ( i. e., two new wells), the necessary interim water distribution system improvements ( approved by the City Council on August 15, 2023), and projects that will be identified as part of the forthcoming water system master plan, a new rate study will need to be performed in 2025 to be effective at the start of 2026. In addition to including the primary components of a comprehensive rate study, this next rate study will also evaluate policy considerations and factors such as the level of subsidy, tiered rate structure, fixed and variable rate distribution, and rebates.
Effective Date
With City Council action on November 7 to increase rates as those recommended by Staff, or pursuant to the modified alternative provided, new water and sewer rates would be effective January 1, 2024.
Attachments:
1. Water Rates Resolution — updated with new effective date of January 1, 2024
2. Sewer Rates Resolution — updated with new effective date of January 1, 2024
3. September 19, 2023, Agenda Report
4. Pleasanton Bi- Monthly Water Bill Calculator
5. Updated Frequently Asked Questions
6. Raftelis Financial Plan Alternative dated November 2, 2023 5 of 5
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AMENDING THE MASTER FEE SCHEDULE ( RESOLUTION NO. 92- 100) TO REVISE WATER
RATES AND CHARGES
WHEREAS, the City of Pleasanton' s water utility service is an enterprise fund which pursuant to sound fiscal management practices, must be 100% fee- based; and, WHEREAS, by State law, delivered water is charged at the cost of service so no profit is made by the enterprise; any revenues not expended at the end of the fiscal year are applied to future years' costs, and,
WHEREAS, where Pleasanton water customers pay for the cost of water purchased from the Zone 7 Water Agency ( Zone 7), a water wholesaler; pumping water from City groundwater wells; treatment, transportation in pipes and pump stations which must be maintained and replaced; compliance with federal and state water quality standards; and other needed capital improvements and maintenance; and,
WHEREAS, water rates and charges must be adjusted to reflect cost increases to date for the purchase of water from Zone 7, as well as include a provision to increase rates to passthrough annually any future Zone 7 water cost increases beginning January 1, 2024, and for the next three ( 3) years ending December 31, 2026, upon notice to customers as required by law; and,
WHEREAS, water rates and charges must be adjusted to reflect City operational cost increases to date and include a provision to increase rates in the future based on the water rate study compiled by Raftelis Financial Consultants; and,
WHEREAS, drought/ water shortage rates must be updated and adjusted to have six stages aligning with the Water Shortage Contingency Plan included in the City Council' s recently adopted 2021 Urban Water Management Plan; and,
WHEREAS, the drought/ water shortage rates include a bi- monthly water allotment of 10 Hundred Cubic Feet ( CcF) that is exempt from the drought rate surcharge for every customer class; and,
WHEREAS, the discounts provided to seniors over the age of 65 remain at a 20% discount, and qualified low- income persons to remain at a 30% discount with a maximum usage of 30 CcF ( units) or less; and,
WHEREAS, as provided by Pleasanton Municipal Code section 14. 04. 070, water rates and charges, including potable and recycled water rates, shall be specified in the Master Fee Schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. The Master Fee Schedule ( Resolution No. 92- 100) provisions regarding water rates, fees, and charges are hereby amended as set forth in Exhibit A, attached hereto and incorporated herein by reference.
SECTION 2. That the City of Pleasanton approves the pass-through of Zone 7 Water Agency wholesale treated water rates to its customers.
SECTION 3. That the pass- through of Zone 7 Water Agency wholesale treated water rates to its customers is effective immediately and shall end on the next effective date for the passthrough as approved by Council action.
SECTION 4. That the water rates and charges, including the drought/ water shortage rates, are adjusted for the next three ( 3) years ending December 31, 2026, based on the applicable rate tables in the water rate study compiled by Raftelis Financial Consultants and the Public Hearing notice. The Master Fee Schedule will be amended annually for the next two ( 2) years.
SECTION 5. This resolution shall become effective upon its passage and adoption and shall be operative on November 7, 2023.
SECTION 6. City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a meeting held on November 7, 2023.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a meeting held on the 7th day of November 2023, by the following vote:
Ayes: Councilmembers
Noes:
Absent:
Abstain:
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
Daniel G. Sodergren, City Attorney
EXHIBIT A
CITY OF PLEASANTON
NiMSTER FEE SCHEDULE
IX. WATER RATES. FEES, AND CHARGES Eff. 01. 01- M24
A. Water Rates& Charges
Comuimption Charges PW 14A1U70 Eff. 01. 01. 21324
Recycled Waw Vmeyard Corridor
CP- 140 ditt Awa 140 gifts Zonis, 71" Distr2itdion Surcharge Improvernem Total per Cef 0- 2ACd 206 5, 49
5 n9le Family 11. 40 Cd j343 Si*- 641
So Cd $& 43 S3 5` 6, 94
Metered
5: 5343S036 K' 3 737
muffifamOv 3& 43 S: Doi 5. 47
Comniercijijfnaustrji 63. 43 S7 7- 5. 60
Potable krVE'O" 6. 43
Recycled 1r, Ottor 4. 24
Water service Charge :- nuft" EMicOw Jmmry 1, 2M
Chaw GROW Charge
Mew Size ( PleASAWK11114 ( Z- 7) Wte* size ( pie—) Ch- V( Ione T)
5. 8' S4. W 517- 3D S42. 55 $ 38929
14' 5548 S25M 72, 56 $ 58141
5- 5, 54758 126.41 $ 1211. 11
S- 3 I- $" M 311. 78 $ 3, 027- 78
2 16- 96 1
S136.A1 I 1 1
48829 $ 4. 757. 94
f'aedw!) y= n4lato of Zahn 7 MW a10af1aa Wft
Rate Oiiiers ON be moved 30,* o Onor fo of amm W" dha
knnual Backflow Prevendw D&Wc* AdmWAsoMm Cb&VO Fm 16- 60 shwa fm* KUNIO" MWONKS
WSRAft an Wile faftuN 4xl,, CaOv mewed- add e0d MOWM 9 amm mrawp8on 0x- - -- 3DCC!"" ate bt-frOrAhfy fie property Ot i o%wnef omc* c at appear 3n vieftnaftwft 2D%- Senior CAkerist66o( oicefl
W%- Low Incomm Faniffift awPc 4- Wy Im PQW- AT&T or Calet * wftw dbomm 090AP effw Ihe CaMuffita DL-pt uf Economic Oppotuvy. S&ckl Sectinly A& r&dmMbn. or Cadome LAeiine) DISCOUNTS SMALL NM INE AcofnvE—
Initial Service Fee
Duf" tAainesa ha m* do*& W pm- j
Altef Dusinew houM waduWAL Wd 106do" 185
Discenrdectffur* 4W FO*
Account in flail- W 110a kir non-~ nenl 4mlymeft rot leCerved by SM an W 0 P
br* w9hr 6 Months 105
l3rd time adhin 6 monft 5145
R econnection Fee
During requiar buSir* u touts( conukmq the(: lir Ietitieen WID AAL are IM P-OL) llame 6 morills
After h" s isee above), weekendL and hold" SVuned- WE- 6 inorift pod*" W- 6
Dufing regular buao' ass
0"^
matertait
i ctwAac" the C tli beweer,, 8. 00 am and IOD Pin)
tt0 pd hair plea Gael d
Alt,&') ou! s see abLve ^* evt!cCi and hohdays 0100M per her pis coat of lnair• OL Afaftf 110i23 I of 5
CM OF PtEASANTON
MASTER Fn SCIMOXIE
kdmintutative C'Ost Recovery
ir)
25 4yelfant Meter Deposits
Potab4e Water Hydiam Meter DeposA
3, 4''+# drarx% k-.,ef& Bac%,%,la 1. 500
3' Hyetart Met&& 3ac* 11bw AsseertA 4.0110
Recycled Welm" am Neter Deposit
T Rary Meet 2 60Q
R& udenfial Canstruction VVmw Lkkk Cast
hm lel 25
B. Water Meter& Instaltation Fees Eff. 07. 01. 2022
K I Operaw" S& V Wmpr L*# De&: w- m-- go#pWAI* pwndicmd r r L U* AM Of 490 mprnn Ai, ArAbO tWONOW
L,, : r* City r?* pL" sfwd lee at Vrmis 7* ftmff~ SmAw Ow ID" cit rFee, meow am Fee 54' S4mm rKSVMAIP V- w k. 0 $ 1z75- 10
3C Am Dee, SV7.A3 TEVO 04 3, 431. 31
Oe
CLArem,
C
lees
2:
r Fans" 4' EVO 04 3, 9". 47
t Ramp--
ct, t
SIAW40 WM04
9. 861. 51
C. Water Drought/ Water Shortage Rates Eff. 01 RI 2m
Drougt* iweew Wwwjge Fetes are added to re cLr,, efw: ares 0~ An Secam AL af fttune go dat# w sose a dockired swee, I SkW 2 Stage 3 Stage 4 so" 5 St" e, 6
BL-4pW FA- Uy
0- 20Cd MIN slim 295 9, 92 14. 91
21- 4OCts SM75 $ l 118 3, 45 S6I6 11, 58 17. 41
41- 60 Cd am $ m 373 S697 512, 54 18.m Ovet W cef ftm 3210 S& 95. 13-06. 19- H.84 $ im m 529 9. 69 14- 85
lc Imes $ IA3 Sm 536 10, 12 1621
S0.65 Sim Sm 10. 12 1521
rIM751 Sim WIS 11, 621 17. 40
Z,- 2 P- m cats! tdbme, Mtrier
D. Water Conservation Plan- Excess use pervatties PMC 9. 30100 Wafer) sage 0 @Aces$ at rte ammorwarovidadr Seemn 92aOMs ftepateigoi pomw6m A""- 4W peruiftes for m~ ww excee& V& am use mmmm& v#jr an ANN& W dlkllB6 mWwn 0* p0ar 12 nw* n EINW2 Exceed 3 Exceed 4 of mate
stage OvemIRadi&cWn-- trues wrtft
1 Lip to I( F% Vokmmy flo penUy no perwty
2 Up ID 20% Vbkft" no penaty no peralty
2 UP 16 20% UArwftmV
250 N IM 15 006, S7508WOWWfor $ 10addimnalfar al
al jnft Ulm
3 Lip to 3D% WwwftWy
54 a-. 2 V2WM" tar ml $ 16adAmaltotal
IOG uniks+$ M un is+$ 500
wraim" IS12aaammWMI& $ 18 addAbnal km of $ 24 addibanal for at 4 kJp* 40%-' May maodLaws+$ 100 1 Afto+$ 250 1 unft+ 11500 Units+ UL VftWo 110123 2 at 5
CITY OF PLEASANTON
MA.4'CER FEE SCHEDULE
tp a Y
33aodaasr for ai $ 16adOW" ks at M addkmW far of
u"+ sm wr+$= uAft} s5w wwa+$ 9D0
Yp M 84l4 1lrrdrlorY
0MM" for AN SM aalr MW for A SM mMonfil far A $ 40 adds" kx aN urs* SM urs+' sm urs+$= units-$ 850
DL WMAW ttOt? 3 3d5
Crff OF PIYASANTON
N LASIIM WE SCIIIEDME
E Water Connection Fees- City
F,)f eact, On CW A@ dr#wSVItUMftd* p
I
mpowmative to
fee 0arged V asch& an*& as' FASSAMboftAilik
giawbomombMammlift" divqhs ilomm" Milb I
I
g an the sue of the ffefe,-
requoWfar Aw setxqce omxvtmm daftmMmithy to Cly A
K piessamor All Othw ServtC*
mew see WoVveff* M Dist 2E Conr* ctons
54 rdch omomomtert 40e) 46() 17
3, 4 watt 690 1. 8w
Amoum DO 140T mr< kode water—, et& 3, 000
mstallabw fees * rvcf, are eevsed oeow.-: 2300 6. 000
based on Lurie,- 4 cosis ho( ato, 3, 680 9. 800
authorized w, Secur. B-* at& Neter& 5290 13. i65OO
Watac* w Fees'
7, 360 19, 2DO
3 ivh( 0064N 8, 050 521. 000
Mich( 001 C-- 23. 000 60, 000
4"( 01" C74 545, 0001 5120.000
Sucito" CI) SM' Swi 210, 000
SO NS LOWA Cn 5126. 5001 5330,000
FY arty* WMr-* C& VMCMW MC* Est& MwarMarty a;* xwt.-j wed dg*" r)e 0* uwfr,*. or 41-,y Cww p " Y awk& w e43uovv Preaft, Capecorf wo Toxe r.--payftwff or rets at ff* ' ares Ai a--, Cy" Coxx Y c*
F. Recycled Water Connection Fees
Mehr Recyc; JW Water
Sae Equ- mant CormaJon Fee
LOD 197w
IM 528. 949
I rich 2m 48253
15inch type 500 9549,
x 305, 789
1. 5 evch( r Ai 72, 5308, 789
T too 154, 395
JK( IOLM C2) I& M 5308 789
IT tam T4( 11 20M 5385 987
UL WSIM 11011214 015
CITY OF PLEASANTON
MUSTER FEE SCHEDULE
G. Zone 7 Fees
Zone 7 Mhrar Gown Foes
The CO Co$ ftn Maas corxserAoe I
bAe Imre 7 Ytaeasr Agarry. Thembetmes, so M"o( c ftW& at on by she Zone 7 Board N Drr&CMM i!a0601VtiRfLe IIl1 ( afMrir6lr dMlY1l+ C! Aki fC i?- t(aS am er1 Y! kX Zcvae 7 7F d e Aka YagK38 ty Flood C40RW A IrbWCaaaWSOMMOE7net.
Fee Factor Etr 01. 01. 302
S5" r atxt_' F5 533, 730
3f4' SHORT DEHL 3- 3101. 1917
LONG DWHL K 101, 190
1` DEH L
c z
195. 51 y
11? KALM7RLPULT
IRASOM 24 S404. 760
MUELLER% 1 R 387 895
KAMSTRUP SHORT- LI TRASCW 16 5N. 680
KAh SUP LOlit'- LA. TRASf 160 5639. 680
EYOGB MAGIEM 220 742, OW
3- 10 NOW? met Delerm* d" Zo e 7 ! 1e be leder b
taNruote um
Zone 7 DlrMgwmettt W4mo Fee for howl Pt* MCSM A Scone WOW DMMMW In accordance wrdt QMW Wre Nat 2009-0Ot, S* Wnd" M ay Ae BMW of& V Wawa Nn she Aiemtls COL" FACW CAW" d Waaer c-&16&%~ O7EMM Ote city doom iftft a- rlbr aodpstlacelee aadawm ae w drainage 1Ev fiat d Mordesidim" ImpmemerAk per lgtnra ba ` 1
H. Happy Walley Specift PM Water Bain Pro-Rata Share Fee Etl. 81. 01. 2023 E HMO momm Sewioe Lao" 520.02
Rea 19. 1102
Exim& V
Mone Ezhm* g
Smire Lw- 17
New Home SenAteLmWW AA: 58,
Arrant 45%&IMEN mm aajuarmv
OL WSW 1101235W5
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AMENDING THE MASTER FEE SCHEDULE ( RESOLUTION NO. 92- 100) TO
REVISE SEWER RATES AND CHARGES
WHEREAS, pursuant to sound fiscal management practices the fees, rates and charges for providing sanitary sewer services must provide for the recovery of all local and regional costs incurred by the City, Dublin San Ramon Services District ( DSRSD), and City of Livermore in providing such sewerage services, including capital, operational, maintenance, administration, maintenance, monitoring and replacements costs pursuant to Municipal Code§ 15. 20. 30; and, WHEREAS, fees, rates, and charges are to be increased or decreased annually, on an automatic basis, without requirement for further City Council action based on: ( a) the change in the Consumer Price Index ( CPI) as applied to local sewer rates and charges imposed by the City, beginning January 1, 2024, to June 30, 2024, for the first year, and then July 1, 2024, for the next two ( 2) fiscal years ending June 30, 2026, upon notice provided to customers as required by law; and,
WHEREAS, the City does not own or operate a wastewater treatment plant; instead, a majority of the City' s wastewater is treated by DSRSD, and the remaining area is treated by the City of Livermore; and,
WHEREAS, Government Code § 53756 ( AB 3030 [ 2008]) permits the City to automatically pass- through increases or decreases in the DSRSD and City of Livermore wholesale regional sewer treatment charges; and,
WHEREAS, whenever DSRSD or the City of Livermore increase their respective regional sewer rates that apply to Pleasanton customers, the City will notify its customers 30 days prior to such automatic adjustments taking effect; and,
WHEREAS, local sewer discounts provided to residents over the age of 65 are to remain at a 20% discount, and qualified low- income persons are to remain at a 30% discount with the maximum usage to remain the same at 30 CcF a billing cycle; and, WHEREAS, as provided by Pleasanton Municipal Code section 15. 20. 180 sewer rates and charges shall be specified in the Master Fee Schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The Master Fee Schedule ( Resolution No. 92- 100) provisions regarding sewer rates, fees, and charges are hereby amended as set forth in Exhibit A, attached hereto and incorporated herein by reference.
SECTION 2. That the City of Pleasanton approve the pass- through of DSRSD and the City of Livermore regional sewer rates to its customers.
SECTION 3. That the pass- through of DSRSD and the City of Livermore regional sewer rates to its customers is effective immediately and shall end on the next effective date for the pass-through as approved by Council action.
SECTION 4. This resolution shall become effective upon its passage and adoption and shall be operative on November 7, 2023.
SECTION 5. City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a meeting held on November 7, 2023
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a meeting held on the 7th day of November 2023, by the following vote:
Ayes: Councilmembers
Noes:
Absent:
Abstain:
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
Daniel G. Sodergren, City Attorney
EXHIBIT A
CITY OF PLEASA TON
ASTER FEE SCHEDLZE
X. SEWER RATES, FEES, AND CHARGES
A. Sewer Rates & Charges Eff 01. 0124
User Char - Birnontmy
DSRSD'' i
Local(') effective
Residential( rate per dowelling unit): effective 01012 4 01/ 75( 1 23 Total ovwrhFhorrhe 2927 56. 22 87. 48
Condominium 20. 09 44. 15 8424
Unit 15.31 44. 15 59. 48
effective 1/ 1/ 24 Livemiore Total
Single- Family- Ruby Fall 28. 34 122. 81 5149. 15
Sinitle- Faumly Residential Discounts:
The following discounts are available on the City of Pleasanton Local portion ONLY for a single family individually metered residential account if water consumption does not exceed 30 Ccf dunng the bimonthly billing period. The Account holder' s name who qualifies for the discount by proof of age with government- issued identification, must be an the property title. d owner occupied or appear on the leaselrentai agreement
20%- Senior Citizens( 65 or older)
30%- Low Incom Families who qual fy for PG& E. AT& T or cable television discounts through either the California Dept of Economic Opportunity, Social Security Administration, or California Lifeline
DISCOUNTS SHALL NOT BE ADDITNE'
Pleasanton+ 71
Canrrtercial: Billing units I elfecfive 01,0124
Al commercial accounts are billed based on water consumption which varies by season and type of usage.
C mmermal cusbmers are subject to a minimum bi- mon9rly charge equivalent to the charge for a muttiple- famty residential customer
Aub Steam Cleaning up to 18 Ccf 15. 31
each addl Ccf 1. 85
Bakeries up to 8 Cd 15. 31
each adds Cd 1. 83
C immeraal Laundries up to 18 Cd 15-31
each addl Ccf 1- 85
Groceries wWCwabage Disposals up to 8 Cd 15.31
each addl Cd 51- 58
Mortuaries up to 18 Cd 15.31
each addl Cd 1. 92
Restaurants( Fast Food) up to 8 Cd 15. 31
each addl Calf 1. 54
Restaurants( Full Service) up to 8 Cd 15.31
each addl Ccf 1. 54
All Other Lip to 18 Cd 15.31
each addl Ccf 1. 39
Instituational:
Schools I Ccf 1 1- 341 1
Schools( not sub- metered) Cd I 0-68
AM Ot ier Cd 1
1. 39
X Sewer 110123: 1 of 7
CITE' OF PLEASANTON
AL- STIR FEE SCHEDULE
Permit Renewal. incl application 330
review( I IU 1
Permit Amendments IIl1 225
Hearings& Enforcement 5. 03. 090 Show Cause Hearing. each 5890 hours
Enforcement Hearing, each hearing, 1, 185
hours
Dental Amalgam Program 5. 03- 090 Permit yr permit for dental 120 offices with amalgam seperatDr
devices
Inspection fee- crspection of 215
devices
X Sewer 1101213 of 7
CITY OF PLEASANTO' V
NUSTT; R FEE SCHEDUU
Lab Analysts Price sheet
Reg1on4- DSRSD
effective 711/ 14
ApWwvty Total 32
AM Ww* Bicarbonate. HCO3 32
Atkali* Carbonate. CO3 32
Alkalinity Hydroxide. OH 32
Ammonia 128
Arsenic( incl in metals) s00
Beryllium 81
Biochemical Oxygen Demand( BOD) 78
Boron 100
Cadmium ( included in Metals) S80
Calcium& Calcium Hardness S38
Chemical Oxygen Demand( COD) 32
Chloride 79
Chlorine 94
Chromium( included in Metals) 60
Coliform. Total, MPN Method 188
Coliform, Total, PiA Method 63
Color 19
Conductivity 32
Capper( included in Metals) 60
Cyanide 131
Dissolved Oxygen 19
E- Coli. PIA Method 83
Enterococcus 88
Fecal Coliform, MPN Method 188
Fluoride 79
Hardness. Total 38
Langelier Index 126
Lead( included in Metals) 80
Manganese 61
Mercury 130
Metals 358
Nicked( included in Metals) 60
Nm-a*. NO3 79
Nitrate. NO3, Hach Method 32
Nitrite and Nitrate. Total 79
Nitrite, NO2 79
Nitrite, NO2, Hach Method 32
pH 32
Phenol 131
Potassium 61
Selenium( included in Metals) 60
Silica 79
Silver( included in Metals) 80
Sodium 61
Sulfate 79
Sulfide 32
Temperature 11
Total Dissolved Solids, TDS 83
Total Solids. TS 03
X. Sewer 110123 4 of 7
CITE" OF PLEASANTON
NLASTER FEE SCEDEDULE
Taal Suspended Solids. TSS 83
Turbidity 32
UV 254 28
Volatile Acids. VA 76
Volatile Organics, EPA 624 131
Volatile Solids, VS 78
Zinc included in Metals 80
Arry lab analysis not WecificakfyidentiFed rime& Mallenal Outside Contract Lab Analysis Cost+ Staff Timej
Fee AdrrsLnertts to Setter Rates and Charges
1) Local- City of Pleasarrton
Starting January 1, 2024. Local sewer rates will be increased annually for a maxanum of 3 years based o Council resolution ff2' t7' 7 Rate payers will be notified 30 days prior to any such automatic increase taking effect 2) Regional - DSRSD
Starting January 1, M24 and as they occur, regional rates are subject to the pass- hrough of DSRSD Regional rates and continue for a maximum of three years. Rabe payers will be notified 30 days prior to any such automatic increase taking effect
3) Regional- City of Livermore
Starting January 1. 2024 and as they occur. regional rates are subject to the pass- through of City of Lirerrncre Regional rates and continue for a maxmum of three years. Rate payers will be notified 30 days prior lo any such automatic increase taking effect.
B. Local and Regional( DSRSD) Sewer Connection Fees
Pleasanton Regioral- MRSD Ir
Local Fee effective 7/ 1/ 22
RESIDENTIAL
Single Farnily Dwelling Unrt per house 500. 00 15021
Auxiliary tSecondaryj Dwelling Unit per Square Foot 2. 00 9.81 Townhome, Townhouse, Duet, Duplex per unit 500. 00 15,071. 00 Condomnrum per unit 375. 00 11, 288. 00
Apartrnent, Mobile Home per unit 330.00 9,914. 00
REGULAR( low strength wastewater)
Auditoriums perseat 4.55 148. 84
Auto body shops' Auto dealers per square foot 025 8. 19 Banks. Financial Offices per square foot 0. 14 4.47
Barber shops' Beauty shops per square foot 0.88 22.33
Bars. Cocktail lounges, taverns( wto dining) per square foot 0.80 26.05 Bowling alleys per square foot 0. 70 23.07
Car washes per square foot 3.88 128. 51
Churches per seat 11. 38 372. 10
Delicatessen persquare foot 1. 81 52. 84
Dental Clinic per square foot 2. 05 10.42
Dry Cleaners per square foot 1. 02 33. 49
Gas Stations per square foot 1. 07 34.98
General Retail/ Commercial per square foot 0-11 3.72
Gyms, Health Clubs per square foot 0.95 3126
Hospital perbed 588. 18 18,OD4. 78
Hotels. Motels( no dining facilities i per room 295.45 Q874-48 Institutional( Resident) perbed 227.27 7,441. 91
Laundries. coin- operated per machine 295.45 9,874.48
Laundries• full service( commercial) per square foor 227 74. 42 X Sewer 11101215 of 7
CITY OF PLEASANTON
NLkSTER FEE SCHEDUU
Market- Dry Goods per square foot 0.43 14. 14
Medical Clinic, per square foot 0. 84 27.54
Medical! Dentaf Complex per square foot 0. 50 18. 37
Office Buildings square foot 0. 11 1 3.72
Pleasanbn Reponal-06RSD
Local Fee effective 711! 22
REGULAR( low strength wastewater) continued
Parks/ Rec
Country Club per person 159.09 5209. 34
Picnic Park per person 22- 73 744. 19
Pod per person 22.73 744. 19
Tennis Courts, w/ toilet 8 shower per court 227.27 7.441. 91 Plant Nursery per square foot 0. 18 5.95
Printers per square foot 0. 32 10.42
Public Agencies per square foot 0. 11 3. 72
Recreational vehicle R.V Park per RV 272. 72 8.93029
Schools( excluding cafeteria)
Wio showers pershrdent 34.09 1, 11629
With showers per student 45.45 1, 488. 38
Theaters perseat 4.55 148. 84
Veterinary al per 5quare lax 0. 77 25.30
W arehouseldistnbutron per square foot 0. 07 223
REGULAR( median strength wastewater)
Banquet Facilities- intermittent use per square foot 0.81 22. 03 Business with cafeteria per square foot 1. 38 47. 06
Cafeteria per square foot 123 44.05
HdelsNotels with dining facilities per square foot 1. 38 47. 06 Restaurant, Fast Food per square foot 1. 38 47. 06
Restaurant. Full Service per square foot 1. 23 44.05
School with cafeteria re foot 138 47.06
REGULAR( high strength wastewater)
Bakeries/ Donut Shops! Ice Cream Stops per square foot 1 Al 5445 Car washes wi steam cleaning per square foot 0. 91 161. 01 Markets with garbage disposals per square foot 3. 86 16. 43 Mortuaries per square foot 0.43 7. 78
INDUSTRIAL( other):
AN otter non ressidenbal users or special use( users with above-rronnat discharge of Now. BOD. and SS) sbaN be assessed a connection fee on a caseby- case basis based on average day peak month Now, BOD. and SS to be discharged to the sewer system as kdows:
Wastewater Flow 90- per day n.a 69.41
BOD( Biochemical Oxygen Demand) lbs per day n; a 1, 678. 06 SS( Suspended Solids) bs per day n a
883.01LJ
X Sewer 110123: 6 of 7
CITE' OF PLEASANTON
NQS "ER FEE SC)HE•DULE
C. Livermore Sewer Connection Fee( Ruby Hills
Appilies to reaadential developrrhent is Ruby kft This lee a coledded in lieu of the DSRSD regional cornecborh fee for the G# y of Livermore in accordance wulh the Rtby Hds Sewer Agreernent per sin m res un
City of Livemhore council may, by resahfion. adpat the fee schedtAe, including flow factors, frorn time to tine. Once the fee is established, it shat automatically be increased annually based upon the Engineering News Record( ENR) 20- Crty Gorhstruction Cost kid"( CCI). In calculating the adjustrnent, the rate( in each use category, including the flow, BOO and SS costs) for the base year is n% Aplied by the index for the then current, divided by the base year index.
City of Uvennore adjusted this fee for ENR- CC I effective 111 11 D. Happy Valley Specific Plan Sanitary Sewer Main Pro- Rata Share Fee Eff. 07 01 2022 Existing Horne Includng Service Lateral Cost 17. 983.
Res 19- 1102 Existing Horne ExckWwq Service Lateral Cost 14,716..
New Home Including Service Lateral Cost 332. 552.
Annual 4. 5% interest rate adjustment
X Sewer 110123: 7 of 7
Replenishing the fund reserve and restoring the enterprise fund' s financial position.
To inform the ratepayers of the proposed rate changes, a public hearing notice was mailed to every account holder in compliance with the State' s Proposition 218 requirements. Additionally, information regarding the proposed rate increases has been provided on the City' s website and through other City platforms, materials, and presentations.
RECOMMENDATION
Staff recommends the City Council hold the public hearing and accept the 80 validated protests to the rate changes received as of the close of business on September 8 ( the date of the drafting of the report) as well as any additional protests received through the public hearing on September 19, 2023. If the City does not receive written protests to the rate changes from more than 50 percent of the affected customers, staff recommends the City Council adopt by resolutions the proposed changes in the Master Fee Schedule to be effective November 1, 2023, and January 1, 2024, for both water and sewer rates.
FINANCIAL STATEMENT
The City' s water and sewer utility funds are enterprise funds, as such, the cost of operation of these utilities are fully paid by the users ( 100 percent fee- based). The proposed rate increases address the operations and maintenance and capital needs of the water, recycled water, and sewer enterprise funds to implement necessary water distribution system improvements in the near term and maintain the current recycled water and sewer systems. By State law, delivered water is charged at the cost of service so no profit is made by the enterprise; any revenues not expended at the end of the fiscal year are applied to future years' costs.
The City is a customer of the utilities and will also pay the increased charges for the water and sewer services at City parks and government buildings, including the Police Station, City Hall, Operations Services Center, Library, Fire Stations, and the Callippe Preserve Golf Course. The funding for the proposed rate increases will be a part of the FY24 mid- year budget process.
BACKGROUND
The City is a water retailer that operates and maintains a water distribution system to deliver water to city residences and businesses for domestic and irrigation uses and other uses such as firefighting. Alameda County' s Zone 7 Water Agency is the TriValley' s water wholesaler that procures water from the state and produces water from its regional wells, which it sells to Pleasanton and other Tri- Valley water retailers for distribution. Pleasanton is a unique retailer in that in addition to buying water from Zone 7, it also has an annual groundwater pumping quota of 3, 500- acre feet from its own local wells. In prior years, 3, 500- acre feet is approximately 20 percent of all water delivered within Pleasanton.
The City does not own or operate a wastewater treatment plant. A majority of the City' s wastewater is treated by Dublin San Ramon Services District ( DSRSD), with the Ruby Hill Project Area treated by the City of Livermore. The current average dry weather flow ADWF) from the City to DSRSD is approximately 6. 3 million gallons per day ( mgd). A small portion of the City' s wastewater flows, which originate from Ruby Hill, are conveyed to the City of Livermore water reclamation plant. The flow from Ruby Hill to the City of Livermore' s plant is approximately 0. 25 mgd ADWF. Once the City' s sewer is secondarily treated either at the facilities at DSRSD or the City of Livermore, the treated sewage is stored and transported through the facilities owned and operated by the Livermore Amador Valley Wastewater Management Agency ( LAVWMA) to the East Bay Discharge Authority ( EBDA) outfall line into the outer Bay, if not used for recycled water.
Previous Rate Studies
In 2010, the City approved a combined water and sewer rate increase of 7.27 percent, which was followed by annual increases in water and sewer rates based on inflation as defined by the change in the Consumer Price Index ( CPI) for five years. In 2015, the City approved water and sewer rates to be annually increased by the change in CPI for five years — this approach did not account for growth in the community ( new development from 2015 to 2020 whereby the City' s population grew by approximately 5, 000 or 6. 6 percent) or the ability to address necessary but not funded system improvements. During this period, the Council adopted a resolution to not apply the CPI increase to both the water and sewer rates for one year due to the continuation of the Zone 7 temporary surcharge for another year. The planned 2019 rate study was delayed due to COVID- 19, after which the rate study was put on hold when the PFAS Treatment and Well Rehabilitation project was paused to explore water supply alternatives, such that there were no water and sewer rate increases for the City for three years ( 2020, 2021 and 2022).
Financial Position of Water Enterprise Fund
The City is responsible for ensuring that the water and sewer enterprises remain fiscally solvent and that appropriate reserves are in place to fund system maintenance, repair, and replacement obligations. While the sewer enterprise is adequately funded, funding for the water distribution system is inadequate which has necessitated the use of reserves to both operate the water system and make necessary infrastructure improvements to have the pressure and capacity to deliver sufficient water supply during peak demand periods. Depletion of the water reserves is unsustainable for the operation of the enterprise fund, to the point of insolvency. This situation is problematic because it creates operational risk when reserve funds are not available to do necessary repairs or larger projects and from a policy perspective because it does not meet the City' s approved reserve target of 35 percent. This reserve deficit for both the water and recycled water funds is depicted in Figure 1 below.
Figure 1
Fund Balances - Total Funds
20 C $
15 10
5 3.9
0 5)
FY 2024 FY 2028
10)
15)
10. 0
20)
25)
30) 25.4
Ending Balances — Reserve Target
Water Quality Regulations/ PFAS
In 2019, the City was made aware of contaminants of emerging concern called per- and polyfluoroalkyl substances, collectively known as PFAS, and as a result of testing results took the City' s Well 8 out of service ( it remains so currently). Removing Well 8 from service reduced the water system' s capacity and redundancy to deliver water but the system was able to operate with Wells 5 and 6 with continued conservation.
In late 2022, the State Water Resources Control Board Division of Drinking Water DDW) issued a General Order requiring the City to perform testing in all groundwater wells beginning the first quarter of 2023. Based on testing results and lower water demand during winter months, the City took Wells 5 and 6 offline in November 2022.
Since then, the City has been purchasing 100 percent of its water supply through Zone
7. The City is nearing completion of the final report for the evaluation of water supply alternatives to select a preferred project that will treat or replace the 3, 500- acre feet of water produced by the City' s groundwater wells; an update will be presented to the City Council on September 19, 2023.
The City is actively engaged in advocacy efforts with state and federal legislators and agencies to secure funding to address the impacts of PFAS in Pleasanton; to date, both Congressman Swalwell and State Assemblymember Bauer- Kahan have been successful in allocating $ 3 million toward the City's projects.
Comparison of Water Rates with other Jurisdictions
Following years of increases based on CPI which includes some years of no increases due to outside issues, the City' s water rates are the lowest of the surrounding jurisdictions for an average single- family residential household consuming 20 CcF of water per bi- monthly ( 60-day) period as shown in Table 1. Several of the jurisdictions
are in various stages of multi- year increases and the comparative rates are expected to increase from what is shown in Figure 2.
Figure 2
Bay Area Annual Water Charges - ( 2022- 2023)
Based on @ 8 units per month
San Jose 51.: 05
San Francisco 51, 157
Palo Arlo 51, 120
North Mann 51 008
Mann MWD 5974
Livermore 5972
Hayward 5936
EBMUD 894
Los Altos 5862
Contra Costa 840
OSRSO 5938
ACW D 827
PkasaMon( Proposed) 658
Pleasanton( Current) 5497
SO 5200 5400 5600 5800 51. 000 S1, 200 1. 300
Source: East Bay Municipal Utility District; Pleasanton' s proposed rates were added for comparison purposes. Some of these rates were effective before July 1, 2023, and those agencies may have had another rate increase since then.
Collectively, these factors combine to demonstrate the critical need to begin to increase rates, particularly for the water enterprise. The water rate increase is an initial step to ensure the continued delivery of safe, reliable drinking water to the Pleasanton community by immediately funding water system improvements, specifically including the design of water line expansions on Stoneridge Drive, Bernal Avenue and Sunol Boulevard, as well as a turnout replacement and booster station, all designed to allow sufficient capacity of water to be delivered through the water distribution system.
Public Notice
Article XIII D, Section 3( a), added to the Constitution by Proposition 218, allows agencies to adopt property- related fees, like water rates, if they issue a notice of public hearing to all ratepayers no less than 45 days prior to the date of the public hearing and hold a public hearing to adopt the proposed rates.
On July 18, 2023, the Council reviewed the proposed rates and authorized staff to mail the Proposition 218 notice to the ratepayers regarding the proposed changes to the water and sewer rates and set the public hearing date for consideration of this matter by the City Council on September 19, 2023. The rate notice establishes the highest rate that the City is permitted to adopt at this Public Hearing. The City may adopt rates lower than the rates included in the Proposition 218 public hearing notice, but it may not adopt
rates higher than those in the public hearing notice. The required public hearing notifications were sent out on August 4, 2023.
Per the requirements of Proposition 218, if more than a majority of parcels receiving water services protest any proposed rate increase, the City Council may not move forward with implementing the increases. Ratepayers and property owners are required to submit written protests to the City Clerk following the instructions on the public hearing notice. Protests may be made up to the close of the public hearing. A final number of protests will be reported at the City Council meeting, and if there is not a majority protest totaling 11, 243, then the City Council may proceed with adopting the noticed rates.
Public Notices for this meeting were advertised in compliance with applicable State statutes and local ordinances. If the City Council approves the proposed rates, no further notices will be sent to ratepayers other than a note on the bills indicating that rates were approved and that more information can be found on the City' s website or by contacting the City directly.
In addition to the required notices, on September 4, 2023, as part of the City's standard operating procedures, the City published an additional notice of the public hearing regarding the rate changes, which is 15 days in advance of the public hearing scheduled for September 19, 2023. Additionally, information regarding the proposed rate increases has been provided on the City's website and through other city platforms and materials and presentations.
DISCUSSION
ANALYSIS OF WATER AND SEWER RATES
Guidelines and Parameters for Water and Sewer Rates
Prior to delaying the 2019 rate study, staff met with the Water Liaison Subcommittee to develop the guidelines and parameters for structuring the proposed water and sewer rates. In addition, staff met with a Citizen Advisory Committee consisting of four community members who provided input and feedback to the Water Liaison Subcommittee. These parameters for structuring the proposed water and sewer rates included:
Encourage water conservation
Adhere to existing City fiscal policies, such that
o Enterprise funds must be self-sufficient and fiscally sustainable o Cost of services is to be borne by users of the system o Repair and replacement of capital facilities are fully funded through rates Establish fair and equitable rates across all customer classifications.
Much of the work of the subcommittee and the advisory group was used as the foundation for this rate study; however, given the immediate and critical needs of the water system, this first phase of the rate study is necessarily focused on providing immediate funding that will implement near-term infrastructure improvements to ensure the continued delivery of safe and reliable drinking water to the Pleasanton community.
This phase does not consider adjustments to the discount program for seniors and lowPage 6 of 19 income residents; this will be incorporated into the second phase of the rate study to be completed.
Due to the current sewer enterprise operations and reserves, the sewer rate increases are being limited to cost- of-living adjustment only. The City is currently updating the Sewer Master Plan with completion anticipated by summer 2024 that will outline future major maintenance projects that will be reviewed to determine if rate increases will be required in the future.
Per Proposition 218 requirements, water agencies must develop a nexus between their rates and their costs and document their methodology in an administrative record report/study). A complete copy of the full and final Water and Recycled Water Rate Study prepared by Raftelis, dated August 4, 2023, is provided as Attachment 1.
Audit and Review of Accounts and Expenditures
The first step in analyzing the current water and sewer rates was to review and audit existing customer accounts to determine if there were any differences in the amount of water provided compared to the volume charged for in the billing system; this is a routine operating procedure for a utility. Staff also reviewed existing expenditures to determine if there were areas where costs could be reduced or economies of scale could be realized prior to developing the expenditures for the rate analysis.
Proposed Water Rate Increase
The proposed water rate increase is intended to accomplish several critical outcomes..
Immediate/ near-term essential system upgrades, including pipe expansion projects ( Stoneridge Drive, Bernal Avenue and Sunol Boulevard) and a temporary booster pump that were approved by the City Council and are underway
Funding to plan for the water supply alternative project design work — $ 2 million/ year is budgeted toward a local solution for the 3, 500- acre feet of groundwater the City is currently purchasing from Zone 7 Funding to pay for the additional purchase of water from Zone 7 over the next 2- 3 years, while the water supply alternative is constructed Augmented staffing with three positions to manage, plan and implement solutions for the water distribution system
Replenishing the fund reserve to meet the policy target of 35 percent in Fiscal Year 2025/ 26 and restoring the enterprise fund' s financial position to maintain adequate debt coverage that allows the City to resolve the water supply alternative project and projects identified in the Water System Master Plan.
To proactively address these criteria, the city contracted with Raftelis to initiate a water rate study. Aligned with established best practices, the rate study process includes three elements: a financial plan, cost of service, and rate structure.
Financial Plan
The financial plan includes several components such as inflation impacts that increase operating costs, revenues to maintain a solid financial position, and capital projects and associated debt service for the next three years. Operations and maintenance costs are proposed to increase due to inflation factors — see Table 1 below — and rising insurance premiums. As shown in Table 2 below, financial drivers are based on the funding necessary to operate, repair and maintain the water system, including replenishing the reserve balances, and to implement critical near- term system infrastructure improvements ($ 4.7 million in Fiscal Year 2023/ 24 and Fiscal Year 2024/ 2025, and $ 6. 7 million in Fiscal Year 2025/ 26). Specifically, this includes two staff positions to support meter system operations and maintenance activities and one engineering position to design and implement identified water projects. Notably, despite significant community growth and increasing maintenance needs, staffing to support the enterprise continues to be at a minimal level. Another significant driver for the proposed rate increase is funding to continue to purchase 100 percent of the City's water from Zone 7 until construction is completed for the selected Water Supply Alternatives project (as shown on the first line in Table 2).
Table 1
Expense Inflation
Factors
General 5% 5% 5%
Salaries 3% 3% 3%
Health Benefits 7. 8% 10% 6%
Other Benefits 3% 3% 3%
Purchased Water 6% 6% 6%
Electricity 5% 5% 4%
Capital 12. 5% 12. 5% 10%
Table 2
Purchased Water 23,800,021 25,417, 735 25, 150, 627
Water Supply Alternatives $ 2, 000, 000 2,250,000 2, 475, 000 City O&M 11, 605, 056 12, 155,062 12,692,975
CIP and Debt 4, 806, 384 5, 076,384 6,998,244
Reserve Funding 0 0 0
Total 42, 211, 461 44, 899, 180 47, 316, 846
The City's Reserve Policy target is 35 percent of annual operations and maintenance and five- year average cash- funded CIP. The proposed water rates over the next three years meet the Reserve Policy target in FY 2026 as shown in Figure 3.
Figure 3
Fund Balances - Total Funds
16 N
o $ 14
13. 4
2 $ 12
10 8. 4
7. 9
8 6
4 2
0 FY 2024 FY 2025 FY 2026
Ending Balances — Reserve Target
The financial plan determines the revenue requirement, while the cost of service allocates the cost to different customer classes based on the nature of their use.
Cost of Service
Cost of service is the allocation of the expenses to the different cost components, as required by Proposition 218. Different customer classes have been established because of the nature of their use and characteristics. The cost of service determines how to allocate the costs between the different customer types.
Rate Structure
No change is being recommended to the current Tier structure — which is usage- based to encourage conservation — for single- family residences ( SFR). The majority—55 percent — of Pleasanton customers are in Tier 1, which averages 20 CcF every two months.
No changes are being recommended to the Commercial, Multi- Family Residential, or Potable Irrigation uniform rate structures.
Staff is recommending a change to the Zone 7 pass- through rate structure. The current Zone 7 pass-through is a blended variable rate, which combines the Zone 7 fixed and variable rates. The proposed Zone 7 rates will be both variable and fixed charges ( see discussion in the next section for details).
Potable Water Rates
Fixed Meter Charge
All customers are billed a fixed meter charge based on the size of the water meter. This charge also covers a portion of the operations and systems maintenance costs such as facility repair and maintenance, daily inspections of water facilities to address the health and safety of the water supply, replacement of aging infrastructure and water meters,
utility billing, and water conservation and education efforts. This charge is constant regardless of how much water is used. The fixed meter charge for both the City and Zone 7 water will be effective January 1, 2024.
Zone 7 Water Agency Wholesale Water Rate
The Zone 7 water rate is provided to the City and is a direct pass-through to the Pleasanton customers. Government Code § 53756 ( AB 3030 [ 2008]) permits the City to automatically pass- through Zone 7' s water rates. The setting of this rate is not within the control of the City and is subject to change at least each January 1. The current Zone 7 rate for Pleasanton customers is $ 3. 93 per CcF, this is a blended rate of Zone 7 fixed and variable rates for the City with 45 percent of Zone 7 costs as fixed costs for FY 2023. The proposed Zone 7 fixed costs will be split between fixed costs that will cover 22 percent of Zone 7 fixed costs and variable costs that cover the remaining 78 percent.
This adjustment is a move toward shifting the allocation of the pass-through rates to align with Zone 7' s allocation between fixed and variable rates and will reduce the cost burden on low-water users.
Distribution Costs by Customer Type
Most water delivery fees — that is, distribution costs — vary depending upon the peaks in customer demand for water service. These distribution costs include recycled water surcharge, capacity expansion, and consumption fees as described below.
Recycled Water Surcharge
In 2015, the City developed a recycled water program for commercial irrigation water for the area between the Dublin San Ramon Services District Wastewater Treatment Plant located on Johnson Drive and the northeast section of Pleasanton. Recycled water benefits all water users by replacing potable water that was being used for irrigation that can now be supplied for domestic water usage. The current recycled water rate for all customers, except Tier 1 of the single- family residential rates, is $ 0. 10 per CcF of added cost for the development of this program. The Recycled Water program is paying for its debt service and operating costs. The proposed recycled water surcharge is $ 0. 01 per CcF for all potable multi- family, commercial, and irrigation customers and $ 0. 06 per CcF for the single-family residential Tier 4 rates.
Capacity Expansion
The City constructed several water-related projects in the Vineyard Avenue Corridor Specific Plan area to accommodate an increased demand in water volume by large residential customers. Most of these costs will be repaid through fees paid by new housing development in the area. Since the expansion was also related to the highwater consumption of existing citywide residential water customers, the current rate is an additional $ 0. 13 per CcF on the single-family residential Tier 4 rates to cover the expansion cost for the Vineyard Corridor improvements. It was determined that no rate change is needed, and this surcharge on the single- family residential Tier 4 rates will be removed once the loan is paid off. The remaining balance of the Vineyard Corridor improvements loan is approximately $ 100, 000.
Proposed Consumption Rates
If adopted, the proposed consumption charges per 100 cubic feet ( CcF), or per 748 gallons, of water consumed by the type of water customer will be effective November 1, 2023. The proposed consumption rates reflect the Zone 7 pass- through rates, which are 22 percent of the fixed rate and 100 percent of the variable rate. The proposed rates also include the consumption charges effective November 1, 2023 ( distribution costs, recycled water surcharge ( except Tier 1 of the single- family residential rates), and capacity expansion charges.) As indicated, rates for the average single- family residence using 10 ccf per month ( 20 ccf per two- month billing cycle) are proposed to increase 30 percent effective November 1, 2023, 20 percent effective January 1, 2025, and then 12 percent effective January 1, 2026. The Zone 7 rate is subject to changes adopted by the Zone 7 Board of Directors.
All proposed rate increases effective on November 1, 2023, are included in the public hearing notice, which is provided as Attachment 2.
How Do the Rate Increases Impact City Customers?
For water user fees, the study shows the need for an average increase of total rate revenues of 30 percent effective November 1, 2023, then an additional 20 percent increase effective January 1, 2025, and then an additional 12 percent for the third year effective January 1, 2026. The proposed first-year increase impacts each customer differently based on the customer' s bi- monthly water consumption. Figures 4, 5, 6, and 7 present the impact of the proposed water rate increases on the single- family residential, multifamily, commercial, and irrigation customers based on a low, moderate, and high consumption for a two- month period for each customer class.
Figure 4
Customer Impacts at Various Levels of Usage- Single Family Residential, 5)8 inch meter 1000
872
m $
553L
900
761800
700 620
600
486
o $ 500 399
446
400 314$ 354
m $ 300
200 91 $ 100 $ 99 132$
157
187$
260 281
59 $ 77
100so iiiiiiiiiiiie MMM =MEN
10 ccf 20 ccf 40 ccf 60 ccf 90 ccf
Very Low Use) Medium- Low Use) ( Medium- High Use) High Use) Very High Use) Current Bill 59. 23 9853 18693 280. 53 446. 43
s Proposed Bill 2024 76. 80 131. 70 259. 90 398 70 619. 80 Proposed Bill 2025 90. 76 156. 56 31396 48636 761 46
Proposed Bill 2026 100. 00 173. 50 353. 50 55290 871. 80
Figure 5
Customer Impacts at Various Levels of Usage- Multi- Family Residential, 1- V2 inch meter S4500 4081
4, 000
3661
m $ 3500
3. 000 2.414
in
t
52.500 2. 168
2. 000
81. 824
0 $ 1. 500
31485
m $
1. 000
500 $
255 $ 309 $ 354 $ 389 $ 384 $ 467 $ 543 $ 601 $
7 48 3916 31. 08151. 201
35 ccf 64 ccf 146 ccf 312 ccf 540 ccf
Very Low Use) Medium- Low Use) Medium- High Use) High Use) Nery High Use) Current Bill 255. 07 383. 83 74791 1. 484.95 2. 497. 27 Proposed Bill 308. 68 46731 915. 85 182387 3. 071. 03
Proposed Bill 2025 S35352 543. 47 1, 08057 2 167 87 3,66127 Proposed Bill 2026 38910 60109 1, 20051 2, 41397 4. 08065 Figure 6
Customer Impacts at Various Levels of Usage- Commercial, 1- 112 inch meter S4000
3,805
3 500
3. 40
m $ 3.000
S2.
r$2. 500 52,
c $2.000
ad0 $
1 500
ao $
1. 000
352$ 412$ 450 $
824 778$ s21.023
5so00 $ 153$ 184$ 211$ 224 $ 286
12 ccf 42 ccf 118 ccf 301 ccf 487 ccf
Very Low Use) Medium- Lav Use) ( Medium- High Use) High Use) Very High Use) Current& II 15295 29615 623. 59 1 436 11 2261 95
Proposed Bill 2024 184. 43 352.43 778. 03 180283 2, 844.43 Proposed Bill 2025 21051 412.41 923. 89 2, 15548 3.407.26 Proposed Bill 2026 22373 S44993 1. 022. 97 2.402.79 3,80523 Figure 7
Customer Impacts at Various Levels of Usage- Irrigation. 1- 1/ 2 inch meter S8000
7. 853
7000
6. 87
m $
6 000
a
5,557 5, 60
a$
5.000
m
20 $
4000
3000
2. 1000 $
000
155$ 194$
12 ccf
225$
2 431$ 580$
72 ccf
699$ 784 iii"
269
565225$
ccf
2 600 ccf
4. 0
854 ccf
Nery Low Use) Medium- Low Use) Medium- High Use) High Usel Nery High Use) Current Bill 15487 430.87 1 33707 2.859. 67 402807
Proposed Bill 19439 58019 1846.90 3.975. 23 5.60845
Proposed Bill 2025 224 55 698.55 2254.85 4. 869. 75 6.876. 35 Proposed Bill 2026 241 73 784. 13 2. 565. 01 5. 557 25 7853. 41 Drought/ Water Shortage Rates
As part of the recent water rate study, current drought/water shortage rates were reviewed and updated. The goal of drought/water shortage rates is to pay for the costs for the utility to operate while a decline in consumption occurs due to drought conditions and mandated conservation. Although the drought/ water shortage rates are available once the City Council has adopted them, they are not implemented until the City Council
authorizes staff to activate the drought/ water shortage rates. This means that rates are not automatically increased as a result of going into Stage 1 or increasing a drought/ water shortage stage, but only when the City Council activates the drought/water shortage rates.
There are currently four stages of drought/ water shortage rates that align with the Water Shortage Contingency Plan included in the City Council' s previously adopted 2015 Urban Water Management Plan. The proposed drought/ water shortage rates will have six stages aligning with the Water Shortage Contingency Plan included in the City Council' s recently adopted 2021 Urban Water Management Plan. The current and proposed stages are shown in Table 3.
Table 3
Target
s(20
percentoluntary
50 percent
2021 Plan <_
10 percent
v
30 percent <_ 40 percent 550 percent
voluntary) (
v
mandatory) (
mandatory) ( mandatory) ( mandatory) (
mandatory)
20 percent <_20 percent <_ 35 percent > 35 percent
2015 Plan (
voluntary) ( mandatory) ( mandatory) ( mandatory)
N/ A N/ A
The proposed drought/water shortage rates include a bi- monthly water allotment of 10 CcF exempt from the drought rate surcharge for every customer class. For every customer, the first 10 CcF has a $ 0. 00 drought/ water shortage rate surcharge ( and just normal water rates apply), then any CcF above 10 CcF would be assessed both regular water rates and the drought/ water shortage rate surcharge when, and if, the City Council activates drought/ water shortage rates. The proposed drought/ water shortage rates are calculated as a percent increase to all commodity rates. The proposed drought/ water shortage rate increases effective on November 1, 2023, are included in the public hearing notice, which is provided as Attachment 2.
Rates for Recycled Irrigation Water Service
The City purchases and delivers recycled irrigation water to commercial customers in limited areas. A summary of the proposed recycled water rates is included in the public hearing notice, which is provided as Attachment 2.
The current recycled water rate is based on 90 percent of the potable irrigation rate.
Currently, all customers, except Tier 1 of the single-family residential potable water rates, pay $ 0. 10 per CcF of added cost for developing the recycled water program since it increases potable water capacity systemwide. Since the recycled water program has already been developed, it was determined that the cost of the program be calculated independently from the potable water rates and shall be paid by the recycled water customers. The Recycled Water Program is paying for its debt service and operating costs. The proposed three- year water rate study meets the debt service coverage of
1. 25 for the existing Recycled Water debt service.