CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, August 19, 2025
7:00 PM
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566
The meeting will be held in-person, broadcast live on Channel 29 and at https://www.tri- valleytv.org and streamed at https://www.youtube.com/user/TheCityofPleasanton.
Public participation: It is requested that members of the public wishing to address the City Council submit a speaker card. When public comment is opened on an agenda item, individuals may speak once per agenda item.
To submit written public comment regarding an open session item on this meeting agenda visit https://forms.cityofpleasantonca.gov/f/writtenpubliccomment. Comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting.
In Person at Council Chamber:
• Submit a physical speaker card to the City Clerk at the meeting. When your name is called, please provide comment at the podium.
CALL TO ORDER
• Welcome and Pledge of Allegiance - Cm. Eicher
• Roll Call
Resolution No. 2025-049
Ordinance No. 2297
REPORT ON CLOSED SESSION
AGENDA AMENDMENTS
CONSENT CALENDAR
City Manager
1. Approve meeting minutes of June 17, 2025 and July 15, 2025
2. Approve designation of voting delegates for the 2025 California Cities Annual Conference
3. Receive a report on the outcome of the Project Prioritization Framework for Fiscal Years 2025/26 and 2026/27 workshop
Community and Economic Development
4. Actions of the Zoning Administrator and Planning Commission
City Council Agenda Page 2 of 5 August 19, 2025
5. Introduce and waive the first reading of an Ordinance amending Chapter 18 Zoning of the Pleasanton Municipal Code (PMC) and finding that such amendments are exempt from the California Environmental Quality Act (CEQA) under Guidelines Section 15061(b)(3) (common sense exemption) and amending Chapters 18.08,
18.20, 18.40, 18.48, 18.84, 18.88, 18.92, and Table 18.44.080 of the PMC to: (1) modify the definition of Light Industrial; (2) establish the definition of an Innovation- Based Business (IBB); (3) modify Table 18.44.080 to permit or conditionally permit IBBs in various Commercial, Office, Industrial and related planned unit development (PUD) districts and in various Districts of the Hacienda PUD Area; (4) modify the Design Review requirements to reduce the level of design review for IBBs making limited building and site plan changes; and (5) modify specific and related development standards for IBBs
6. Accept $1,275,000 in 2026 Comprehensive Investment Plan Funds from the Alameda County Transportation Commission for the West Las Positas Boulevard Multimodal Reconstruction Project (Phase 2), CIP No. 11514, and the I-580 Overcrossing Bicycle and Pedestrian Improvements Project, CIP No. 22570, and authorize related budget adjustments for revenue and expenditure in Measure F (VRF), Measure B, and Measure BB funds
7. Approve the creation of a Quiet Zone Feasibility Study, a Preliminary Design Capital Improvement Project, and budget amendments to reallocate $175,000 from the Repair and Replacement Internal Service Fund (Bernal Community Park Synthetic Fields Project) to fund the study
Finance
8. Accept the monthly disbursements and investment report for June 2025 Human Resources
9. Adopt a resolution approving the proposed Memorandum of Understanding between the Livermore-Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters, Local 1974 with term ending June 30, 2029
10. Adopt a resolution approving the proposed Memorandum of Understanding between the Livermore-Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters, Local 1974 Battalion Chief's Unit with term ending June 30, 2028
Library and Recreation
11. Continued from June 17, 2025 - Introduce an ordinance amending the Pleasanton Municipal Code to add a new Chapter 13.20 to Title 13 establishing a public art contribution requirement for non-residential development and adopt a resolution amending the City’s Master Fee Schedule to add a public art contribution
City Council Agenda Page 3 of 5 August 19, 2025
in-lieu fee
Police
12. Authorize the City Manager to enter into a five-year agreement with Axon Enterprise, Inc. in the amount of $1,724,652 for a service package for body-worn cameras, conducted energy devices (i.e. Tasers), and electronic evidence storage Public Works
13. Accept Geologic Hazard Abatement District (GHAD) maintenance work performed by Brannon Corporation for the 2024 GHAD Maintenance Contract for Laurel Creek, Moller Ranch, Lemoine Ranch, and Oak Tree Farm and authorize the return of the project’s remaining balance of $48,575 to the respective GHAD funds
14. Accept public improvements performed by Pointe Strategies for the Callippe Preserve Trail Renovation Project, CIP No. 24767 and authorize the return of the project's remaining balance of $951
15. Accept public improvements for Tract 8352 "Diamond Canyon" by Toll West Coast LLC (formerly known as Lund Ranch)
16. Approve plans and specifications and accept public improvements performed by Villalobos & Associates, Inc. for the Annual Curb and Gutter Project, CIP No. 25509, and approve a budget amendment to return $21,968 to the Gas Tax Fund
17. Authorize the City Manager to enter into an as-needed maintenance and trade services agreement for utilities sewer maintenance services with Duke’s Root Control, Inc. for a not-to-exceed amount of $750,000 and a five-year term
18. Approve the purchase of four Ford Police Interceptor Utility Hybrids from National Auto Fleet Group for $287,193 (inclusive of a 15 percent contingency) in the Police Vehicle Internal Service Fund (Fund 511)
19. Authorize the City Manager to enter into on-call general landscape architectural professional services agreements with the three firms of Callander Associates Landscape Architecture, Inc., Gates + Associates, Inc., and RRM Design Group for an aggregate not-to exceed total of $750,000 and a five-year term
20. Authorize the City Manager to enter into a second amendment to the professional services agreement with Sequoia Ecological Consulting, Inc. for $20,870, for a total not-to-exceed amount of $172,485, and extending the term for one year to provide additional environmental services for the Augustin Bernal Fuel Management Project, CIP No. 25783
21. Authorize the City Manager to execute a first amendment to the professional services agreement with ENGEO Incorporated in the amount of $298,325 with an approximately 5 percent contingency of $14,916 for a total cost of $313,241,
City Council Agenda Page 4 of 5 August 19, 2025
increasing the total contract amount from $782,407 to $1,080,732 and extending the term to June 30, 2027, for the Sycamore Creek Storm Improvements (Sunol Boulevard) Project, CIP No. 24662
22. Authorize the City Manager to enter into a maintenance and as-needed services agreement with Terra Landscape for weed abatement services for a total not-to- exceed amount of $547,651 for a three-year term with the option to extend the agreement for two additional one-year terms, with a total agreement amount not to exceed five years and $982,921
MEETING OPEN TO THE PUBLIC
23. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
PUBLIC HEARINGS AND OTHER MATTERS
24. Receive a report and provide direction on conducting voter opinion polling for potential revenue ballot measures
25. Receive a report on the operations of the Pleasanton Pioneer Cemetery and provide direction on a modified service model
26. Receive an update from the Pleasanton Downtown Association and approve appointment of the Advisory Board for the 2026 Downtown Pleasanton Business Improvement District
MATTERS INITIATED BY COUNCIL
COUNCIL REPORTS
Brief reports on conferences, seminars, and meetings attended by the Council
ADJOURNMENT
Notice
Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action
City Council Agenda Page 5 of 5 August 19, 2025
taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.
Accessible Public Meetings
The City of Pleasanton can provide special assistance for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation (e.g., an assistive listening device), please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at the earliest possible time. If you need translation or interpretation assistance, please provide at least two working days’ notice prior to the meeting date.
City Council Minutes Page 1 of 1 June 17, 2025
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, June 17, 2025
6:30 PM
CALL TO ORDER
Mayor Balch called the Special Meeting Closed Session of the City Council to order at the hour of 6:30 p.m. from the Council Conference room located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
Public Comment
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
ADJOURN TO CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2)(d) of Government Code Section 54956.9: One potential case: See November 27, 2023 letter from Thomas B. Mayhew and Charles J. Higley
ADJOURNMENT
Mayor Balch adjourned the meeting at 6:48 p.m.
______________________
Jocelyn Kwong, City Clerk
Item #1
GHAD Minutes Page 1 of 3 June 17, 2025
CITY OF PLEASANTON
GEOLOGIC HAZARD ABATEMENT DISTRICTS
MINUTES
Tuesday, June 17, 2025
6:55 PM
CALL TO ORDER
Chair Balch called the Special Meeting of the Geologic Hazard Abatement Districts to order at the hour of 6:55 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Boardmembers Eicher, Gaidos, Nibert, Testa, Chair Balch
Absent: None.
1. Public Comment - Comment is limited to items listed on the agenda.
Chair Balch opened public comment. There being no speakers, Chair Balch closed the public comment.
CONSENT CALENDAR
MOTION: It was m/s by Nibert/Testa to approve the consent calendar as recommended. Motion passed by the following vote:
Ayes: Boardmembers Eicher, Gaidos, Nibert, Testa, Chair Balch Noes:
None
Absent: None
2. Approve a professional services agreement with ENGEO to monitor the Geologic Hazard Abatement Districts (GHADs) for Laurel Creek, Moller Ranch, Lemoine Ranch, and Oak Tree Farm
Recommendation:
1. Convene as the Board of Directors for the Laurel Creek, Moller Ranch, Lemoine Ranch, and Oak Tree Farm GHADs.
2. Approve and authorize the City Manager to enter into a professional services agreement with ENGEO for a total of $132,032 for a five-year term for annual GHAD monitoring.
3. Authorize the Director of Public Works, or authorized staff, to approve and execute contract amendments to the agreement for the not to exceed amount of $13,203 (10 percent of the agreement amount) if deemed necessary by staff during the five-year term for work outside the scope of services.
GHAD Minutes Page 2 of 3 June 17, 2025
PUBLIC HEARINGS AND OTHER MATTERS
3. Adopt resolutions approving the 2025/26 Annual Assessments for the Geologic Hazard Abatement Districts (GHADs) for Laurel Creek, Moller Ranch, Lemoine Ranch, and Oak Tree Farm
Recommendation: Adopt Resolution Nos. GHAD 25-153, 25-154, 25-155, 25-156, approving the annual assessments according to the Engineer’s Reports for the Geologic Hazard Abatement Districts (GHAD) for Laurel Creek, Moller Ranch, Lemoine Ranch, and Oak Tree Farm.
This procedure requires the Board of Directors to:
1. Convene as the Board of Directors for the Laurel Creek, Moller Ranch, Lemoine Ranch, and Oak Tree Farm GHADs.
2. Open and conduct a public hearing to hear protests regarding the levy of annual assessments for each of the GHADs according to the Engineer’s Reports approved at the May 20, 2025, board meeting, making modifications or adjustments if deemed necessary by the Board.
3. Adopt a resolution confirming the assessments and order that the amount of the assessments be levied against each property within the GHADs for the costs to operate the GHADs.
4. Direct the Clerk of the District to record a Notice of Assessments.
5. Appropriate the following amounts to fund assessments for City-owned properties:
MOTION: It was m/s by Eicher/Nibert to approve the item as recommended. Motion passed by the following vote:
Ayes: Boardmembers Eicher, Gaidos, Nibert, Testa, Chair Balch Noes: None
Absent: None
GHAD Minutes Page 3 of 3 June 17, 2025
Chair Balch adjourned the meeting at 6:59 p.m.
______________________
Jocelyn Kwong, City Clerk
ADJOURNMENT
City Council Minutes Page 1 of 8 June 17, 2025
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, June 17, 2025
7:00 PM
CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
REPORT ON CLOSED SESSION
City Attorney Sodergren reported that in closed session, the City Council approved a settlement agreement with the Housing Action Coalition to resolve threatened litigation over the City's certified Housing Element. Pursuant to the Settlement Agreement, the City will consider the rezoning of three commercial properties to residential use. The vote was unanimous.
AGENDA AMENDMENTS
City Manager Beaudin continued item 9 to a future date to be determined.
Mayor Balch continued item 8 to a future meeting.
CONSENT CALENDAR
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by Testa/Nibert to approve the consent calendar, except for items 8 and 9, as recommended. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
City Attorney
1. Introduce an Omnibus Ordinance to Amend the Municipal Code in Chapters 1.04 General Provisions, 2.34 Library Commission, 3.32 Alternative Bidding Procedures Under The Uniform Public Construction Cost Accounting Act, 7.20 Vicious Dogs,
City Council Minutes Page 2 of 8 June 17, 2025
9.14 Stormwater Management and Discharge Control, 13.08 Parks and Recreation Facilities, 14.04 Regulation of Water System, 18.36 Rm Multi-Family Residential Districts, and 18.68 PUD Planned Urban Development District; and adopt a resolution to update the City’s Purchasing Policy
Recomme
ndation: Introduce omnibus Ordinance No. 2295 to amend the Municipal Code in Chapters 1.04 General Provisions, 2.34 Library Commission, 3.32 Alternative Bidding Procedures under the Uniform Public Construction Cost Accounting Act, 7.20 Vicious Dogs, 9.14 Stormwater Management and Discharge Control, 13.08 Parks and Recreation Facilities, 14.04 Regulation of Water System,
18.36 RM Multi-Family Residential Districts, and18.68 PUD Planned Urban Development District; and Resolution No. 2025-024 to update the City’s Purchasing Policy.
City Manager
2. Approve meeting minutes of April 15, 2025 and May 6, 2025 Recommendation: Approve meeting minutes of April 15, 2025 and May 6, 2025.
Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission.
4. Approve and authorize the City Manager to execute professional services agreements for on-call CEQA services with FirstCarbon Solutions, Kimley-Horn, Rincon Consulting, Raney Planning and Management, and Stantec for a not-to- exceed aggregate total of $1,500,000
Recomme
ndation:
1. Approve Professional Services Agreements with FirstCarbon Solutions, Kimley-Horn, Rincon Consulting, Raney Planning and Management, and Stantec to provide on-call CEQA professional services on an as-needed basis. The total aggregate amount for all contracts shall not exceed $1,500,000 for the term of the agreements (Fiscal Years 2025/26 through FY 2027/28), with the option of up to two one-year extensions.
2. Authorize the City Manager to execute the attached contracts.
3. Authorize the Director of Community Development to approve task authorizations up to $100,000 for CEQA services funded entirely by a project applicant and up to $25,000 for CEQA services funded by the City.
4. Authorize the City Manager to approve task authorizations up to $300,000 for CEQA services funded entirely by a project applicant, and up to
City Council Minutes Page 3 of 8 June 17, 2025
$100,000 for services funded by the City.
Finance
5. Adopt a resolution approving Fiscal Year 2025/26 Investment Policy and Guidelines
Recommendation: Adopt Resolution No. 2025-025 approving the Investment Policy and Guidelines for Fiscal Year 2025/26.
6. Adopt a resolution approving the Fiscal Year 2025/26 appropriations limit Recommendation: Adopt Resolution No. 2025-026 approving the FY 2025/26 Appropriations Limit of $899,517,044.
Library and Recreation
7. Adopt a resolution authorizing application to the State of California Library Grant for Adult Literacy Services in the amount of $45,722 for FY 2025/26 and authorizing the City Manager to accept and allocate the funds
Recommendation: Adopt Resolution No. 2025-027 authorizing application to the State of California Library Grant for Adult Literacy Services in the amount of $45,722 for FY 2025/26 and authorizing the City Manager to accept and allocate the funds.
8. Adopt a resolution updating the Master Fee Schedule Section V(B) Police Department Special Permits and Section VIII Recreation
Item continued.
9. Introduce an ordinance adding a new Chapter 13.20 to Title 13 of the Pleasanton Municipal Code establishing a public art contribution requirement for development and adopt a resolution amending the City’s Master Fee Schedule to add a public art contribution in-lieu fee
Item continued.
Police
10. Approve the fourth amendment to the professional services agreement with Bonita House, Inc. to increase the amount by $896,500 and extend the term for two years, through June 30, 2027, to provide clinician services for the Alternate Response Unit for a total not-to-exceed amount of $2,020,416 over the five-year term
City Council Minutes Page 4 of 8 June 17, 2025
Recommendation: Approve the fourth amendment to the professional services agreement with Bonita House, Inc. to increase the amount by $896,500 and extend the term for two years, through June 30, 2027, to continue to provide clinician services for the Alternate Response Unit for a total not-to-exceed amount of $2,020,416 over the five-year term and authorize the City Manager to execute the fourth amendment.
11. Approve the second amendment to the Memorandum of Understanding with the Pleasanton Unified School District for a final term of two years, through June 30, 2027, at an estimated cost of $1,641,339 over two years for the School Resource Officer Program
Recomme
ndation: Approve the second amendment to the Memorandum of Understanding with the Pleasanton Unified School District for a final term of two years, through June 30, 2027, at an estimated cost of $1,641,339 over two years for the School Resource Officer Program.
Public Works
12. Adopt resolutions approving the Engineer’s reports for Landscape Maintenance Districts 1984-1 (Ponderosa-Del Prado), 1993-1 (Windsor), 1993-2 (Bonde Ranch), 1994-1 (Oak Tree Farm), and 1995-1 (Moller Ranch), declaring the City’s intention to assess the properties for the cost to operate and maintain the districts; and setting July 15, 2025, at 7:00 P.M. as the date and time for the public hearing Recomme
ndation: Adopt Resolution Nos. 2025-028, 2025-029, 2025-030, 2025- 031, 2025-032 approving the Engineer’s Reports for Landscape Maintenance Districts 1984- 1 (Ponderosa-Del Prado), 1993-1 (Windsor), 1993-2 (Bonde Ranch), 1994-1 (Oak Tree Farm), and 1995-1 (Moller Ranch), declaring the City’s intention to assess the properties for the cost to operate and maintain the districts; and setting July 15, 2025, at 7 p.m. as the date and time for the public hearing, and authorize the City Clerk to advertise a Notice of Annual Hearing (Cal. Streets & Highways Code §22626(a)) 10 days prior to the hearing.
13. Approve a maintenance and trade services agreement with West Coast Arborists, Inc. for tree maintenance, tree inventory management, and arborist consulting services, with a total not-to-exceed amount of $2,522,000 for the three-year term and the option to extend the agreement for two additional one-year terms, with a total contract amount not to exceed five years and $4,500,000 Recommendation:
1. Approve a three-year maintenance and trade services agreement with West Coast Arborists, Inc. from July 1, 2025, to June 30, 2028, in the amount of $2,522,000 with a not-to-exceed amount of $800,000 for FY 2025/26, $840,000 for FY 2026/27, and $882,000 for FY 2027/28.
City Council Minutes Page 5 of 8 June 17, 2025
2. Authorize the City Manager to exercise two optional one-year agreement extensions, provided upon satisfactory performance at the end of the agreement’s three-year term, with an increase based on the Consumer Price Index (CPI) in the fourth and fifth years, with a total contract amount not to exceed five years and $4,500,000.
14. Approve and authorize the City Manager to execute the agreement with Terra for the maintenance of the City of Pleasanton’s five Landscape Maintenance Districts for a total not-to-exceed amount of $450,000 for the three-year term with a construction cost escalator for maintenance and weed abatement work based on the Consumer Price Index for the Bay Area, and the option to extend the agreement for two additional one-year terms, for a total contract amount not to exceed five years and $800,000
Recommendation: Approve and authorize the City Manager to execute the agreement with Terra for the maintenance of the City of Pleasanton’s five Landscape Maintenance Districts for a total not-to-exceed amount of $450,000 for the three-year term with a construction cost escalator for maintenance and weed abatement work based on the Consumer Price Index for the Bay Area, and the option to extend the agreement for two additional one-year terms, for a total contract amount not to exceed five years and $800,000.
15. Adopt a resolution amending the Fiscal Year 2025/26 Budget to incorporate a list of projects funded by Senate Bill 1, The Road Repair and Accountability Act of 2017 Recommendation: Adopt Resolution 2025-033 amending the FY 2025/26 budget to incorporate a list of street improvements to be funded by SB-1, the Road Repair and Accountability Act of 2017.
16. Adopt a resolution approving rates for solid waste, recyclable materials, and organic materials collection for Fiscal Year 2025/26 as required by the franchise agreement between the City and Pleasanton Garbage Service, Inc.
Recommendation: Adopt Resolution No. 2025-034 approving rates for solid waste, recyclable materials, and organic materials collection for Fiscal Year 2025/26 as required by the franchise agreement between the City and PGS and approving the FY 2025/26 Garbage Rate Adjustment at an increase of five percent (5%).
17. Approve plans and specifications, review bids, and award a construction contract to O’Grady Paving, Inc., in the amount of $4,038,462.70 for the Annual Street Resurfacing & Reconstruction Project, CIP No. 25503 and approve budget amendments to allocate $169,364 from the Gas Tax Fund 160 and $68,212 from the Street CIP Fund 211 for a total of $237,576 to complete project funding Recommendation:
1. Approve plans and specifications, review bids, and award the construction
City Council Minutes Page 6 of 8 June 17, 2025
contract for the project to O’Grady Paving, Inc. of Mountain View, CA, for the low bid amount of $4,038,462.70, including the base bid amount of $2,875,468.20 and Alternative A bid amount of $1,162,994.50.
2. Authorize the City Manager to enter into the construction contract.
3. Authorize the Director of Public Works to approve and execute contract change orders for a project contingency amount not to exceed $444,231 (approximately 11 percent of the contract) for unforeseen yet necessary related work.
4. Allocate $169,364 from the Gas Tax Fund 160 to the Annual Street Resurfacing and Reconstruction Project, CIP No. 25503 (see Attachment 3).
5. Allocate $68,212 from the Street CIP Fund 211 to the Annual Street Resurfacing & Reconstruction Project, CIP No. 25503 (see Attachment 3).
18. Approve as-needed maintenance and trade services agreements for utilities sewer/storm jetting and closed-circuit television services with Pipe and Plant Solutions, Inc., Presidio Systems, Inc., and Murgreen Environmental for a not-to- exceed amount of $450,000 per agreement for each three-year term and the option to extend the agreements by two one-year terms with a total not-to-exceed amount of five years and $750,000 per agreement
Recommendation: Approve and authorize the City Manager to enter into the three- year as-needed maintenance and trade services agreements with Pipe and Plant Solutions, Inc., Presidio Systems, Inc. and Murgreen Environmental, with the option of extending the agreements for two additional one-year terms. The total compensation per agreement shall not exceed $450,000 for the three-year term, with an annual not-to-exceed amount of $150,000 and to extend the agreements by two one-year terms with a total not-to-exceed amount of five years and $750,000 per agreement.
19. Approve the first amendment to the professional services agreement with Water Resources Economics, LLC, increasing the not-to-exceed amount to $304,254 and extending the term to December 31, 2026
Recommendation: Approve the first amendment to the professional services agreement with Water Resources Economics, LLC, increasing the total not-to- exceed amount to $304,254 (an increase of $86,950) and extending the term to December 31, 2026.
20. Introduce an ordinance updating Pleasanton Municipal Code, Chapter 14.16, to conform with obligations specified in the State Water Resources Control Board's adopted Cross-Connection Control Policy Handbook
Recommendation: Introduction Ordinance No. 2296 updating Pleasanton Municipal Code, Chapter 14.16, to conform with obligations specified in the State Water Resources Control Board adopted Cross-Connection Control Policy Handbook.
City Council Minutes Page 7 of 8 June 17, 2025
MEETING OPEN TO THE PUBLIC
21. Recognition of Assistant City Manager Pamela Ott
Mayor Balch presented a commendation to Assistant City Manager Pamela Ott.
22. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
Mayor Balch opened public comment. The following individuals provided comment:
Elizabeth Freitas, Mary Brito, Brian Arkin, Paresh Hule, Valerie Arkin, Dimitry Novokhatskly, Geoff Petersen.
Mayor Balch closed the public comment.
PUBLIC HEARINGS AN
D OTHER MATTERS
23. Adopt a resolution adopting the Two-Year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27 and approving the Five-Year Capital Improvement Program for Fiscal Years 2025/26 through 2029/30
Presentatio
n by Susan Hsieh, Finance Director.
Recommendation: Adopt Resolution No. 2025-035 to:
• Adopt the two-year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27; and
• Approve the five-year CIP for Fiscal Years 2025/26 through 2029/30.
Mayor Balch opened public comment. The following individuals provided comment:
Justin Smith, Samir Rajguru, Shiroy Choksey, Mojgan Parwes, Zinaya Choksey, Teri Yan, Jim Lehrman, Christopher Ota, T.J. McGrath, Lisa Harlow, Diane Rodriguez, Samaira Jain, Vicki LaBarge, Sudhir Kulkarni, and Doug Miller.
Mayor Balch closed the public comment.
Mayor Balch called a recess at 8:40 p.m. and reconvened at 8:50 p.m.
MOTION: It was m/s by Gaidos/Eicher to adopt the two-year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27. Motion passed by the following vote:
Ayes:
Coun
cilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Noes:
None
Absent:
None
City Council Minutes Page 8 of 8 June 17, 2025
MOTION: It was m/s by Gaidos/Eicher to approve the five-year CIP for Fiscal Years 2025/26 through 2029/30. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
MOTION: It was m/s by Gaidos/Eicher directing staff to bring back a future agenda report identifying a funding source, timeline and process for a study on the train quiet zone. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
24. Adopt a resolution approving the City's 2025 Sewer System Management Plan Recommendation: Adopt Resolution No. 2025-36 approving the City’s 2025 Sewer System Management Plan.
Presentation by Todd Yamello, Utilities Planning Manager, and consultant Causey Consulting.
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by Nibert/Testa to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
Councilmembers reported on regional and local meetings attended.
ADJOURNMENT
Mayor Balch adjourned the meeting at 10:35 p.m.
______________________
Jocelyn Kwong, City Clerk
City Council Minutes Page 1 of 1 July 15, 2025
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, July 15, 2025
4:00 PM
CALL TO ORDER
Mayor Balch called the Special Meeting Workshop of the City Council to order at the hour of 4:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
1. Public Comment - Comments are limited to items listed on the agenda.
Mayor Balch opened public comment. The following individuals provided comment:
Michael Mitchell, Shiroy Choksey, Jan Batcheller, Valerie Arkin, Jan Coleman- Knight, Delia Muniz, Doug Ricketts, Daniel Fellman, Donna Pulvermacher, Andrew Hurley, Kelly Cousins, and Jim Lehrman.
Mayor Balch closed the public comment.
WORKSHOP
2. Receive a report and provide direction on the Project Prioritization Framework for Fiscal Years 2025/26 and 2026/27
Recommendation: Receive a report on the project prioritization framework and provide direction to staff on City Council priorities for project implementation.
The City Council completed a dot voting activity with results to be presented at the next City Council meeting.
ADJOURNMENT
Mayor Balch adjourned the meeting at 6:18 p.m.
______________________
Jocelyn Kwong, City Clerk
City Council Minutes Page 1 of 1 July 15, 2025
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, July 15, 2025
6:30 PM
CALL TO ORDER
Mayor Balch called the Closed Session Special Meeting of the City Council to order at the hour of 6:30 p.m. from the City Council Conference Room located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
PUBLIC COMMENT - comments are limited to only those items listed on the agenda.
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
ADJOURN TO CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of case: Alameda County Flood Control and Water Conservation District, Zone 7 v. City of Pleasanton
(Alameda County Superior Court Case No. 24CV061595)
ADJOURNMENT
Mayor Balch adjourned the meeting at 6:52 p.m.
______________________
Jocelyn Kwong, City Clerk
City Council Minutes Page 1 of 9 July 15, 2025
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, July 15, 2025
7:00 PM
CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:02 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
REPORT ON CLOSED SESSION
City Attorney Sodergren reported that there was no reportable action.
AGENDA AMENDMENTS
None.
CONSENT CALENDAR
Mayor Balch opened public comment. The following individuals provided comment:
Todd Nelson, Carrie Oldes, Kelly Cousins, Dan Morley, Peter Gates.
Mayor Balch closed the public comment.
MOTION: It was m/s by Eicher/Testa to approve the consent calendar. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
City Attorney
1. Adopt Ordinance No. 2295 an Omnibus Ordinance to Amend the Municipal Code in Chapters 1.04 General Provisions, 2.34 Library Commission, 3.32 Alternative Bidding Procedures Under The Uniform Public Construction Cost Accounting Act,
7.20 Vicious Dogs, 9.14 Stormwater Management and Discharge Control, 13.08 Parks and Recreation Facilities, 14.04 Regulation of Water System, 18.36 Rm Multi-Family Residential Districts, and 18.68 PUD Planned Urban Development District
City Council Minutes Page 2 of 9 July 15, 2025
Recommendation: Adopt Ordinance No. 2295 an Omnibus Ordinance to Amend the Municipal Code in Chapters 1.04 General Provisions, 2.34 Library Commission,
3.32 Alternative Bidding Procedures Under The Uniform Public Construction Cost Accounting Act, 7.20 Vicious Dogs, 9.14 Stormwater Management and Discharge Control, 13.08 Parks and Recreation Facilities, 14.04 Regulation of Water System,
18.36 Rm Multi-Family Residential Districts, and 18.68 PUD Planned Urban Development District.
City Manager
2. Approve meeting minutes of May 20, 2025, June 3, 2025, and June 16, 2025 Recommendation: Approve meeting minutes of May 20, 2025, June 3, 2025, and June 16, 2025.
Community and Economic Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission.
4. Approve and authorize the City Manager to execute a Professional Services Agreement with TJKM Transportation Consultants, in the amount of $298,343 for the development of the Pleasanton Transportation Safety Action Plan, and approve budget amendments in the Operating Grants Fund for Fiscal Year 2025-2026, for $240,000 in grant revenue and expenditure for the Safe Streets for All Grant Recommendation:
1. Approve and authorize the City Manager to execute the professional services agreement between the City of Pleasanton and TJKM Transportation Consultants in the amount of $298,343 to develop the Pleasanton Transportation Safety Action Plan.
2. Approve budget amendments for FY 2025-2026 in the Operating Grants Fund, to add grant revenue budget of $240,000 in 11630100-329211-25906; and expenditure budget of $240,000 in 11630100-430101-25906.
5. Adopt a resolution approving the Second Amendment to the Affordable Housing Agreement between the City of Pleasanton and Avalon Pleasanton, L.P., for the Avalon Pleasanton residential development, as filed under Case No. PUD-85-08- 1D-6M
Recommendation: Adopt Resolution No. 2025-037 approving the Second Amendment to the Affordable Housing Agreement between the City of Pleasanton and Avalon Pleasanton, L.P., for the Avalon Pleasanton residential development,
City Council Minutes Page 3 of 9 July 15, 2025
as filed under Case No. PUD-85-08-1D-6M.
6. Receive an update on the Dublin/Pleasanton BART Station Concept Plan project and adopt a resolution approving a Memorandum of Understanding between the City of Pleasanton and the San Francisco Bay Area Rapid Transit District to cooperatively plan for and consider development at and around the BART Station in Pleasanton
Recommendation: Receive an update on the Dublin/Pleasanton BART Station Concept Plan project and adopt a resolution approving a Memorandum of Understanding between the City of Pleasanton and the San Francisco Bay Area Rapid Transit District to cooperatively plan for and consider development at and around the BART Station in Pleasanton.
7. Public Hearing - Approve the Housing and Human Services Grant Program and the Action Plan for the Use of Community Development Block Grant Program a. Adopt a resolution approving the allocation of Housing and Human Services Grant Program funds for the Fiscal Year 2025/26 grant funding cycle Recommendation:
1. Allocate $594,166 from non-General Fund sources listed to fund the applications as presented in Table A of the draft Resolution for Phase One-eligible programs.
CDBG Public Services $57,218
CDBG Administration $76,291
CDBG Section 108 Loan $23,316
LIHF $351,465
HOME Programs $80,000
HOME Administration $5,876
TOTAL $594,166
2. Allocate $100,000 from the City General Fund to fund applications as presented in Table A of the Resolution for Phase Two-eligible programs.
General Fund $100,000
TOTAL $100,000
3. Adopt Resolution No. 2025-038 approving the allocation of HHSG funds for FY 2025/26 (as listed in Table A) and authorize the City Manager and/or designee to enter into individual contracts with each agency receiving HHSG funds and take all other actions necessary to carry out the HHSG program for FY 2025/26.
City Council Minutes Page 4 of 9 July 15, 2025
b. Approve the 5-Year Consolidated Plan (FY 2025-2029) and the Annual Action Plan (FY 2025-2026) for the use of federal Community Development Block Grant (CDBG) funds
Recommendation: Approve the 5-Year Consolidated Plan (FY 2025-2029) and the Annual Action Plan (FY 2025-2026) for the use of federal Community Development Block Grant (CDBG) funds.
Finance
8. Accept the monthly disbursement and investment report for May 2025 Recommendation: Accept claim disbursements in the amount of $23,022,777 and the investment report for the month of May 2025.
Library and Recreation
9. Continued from June 17, 2025 - Adopt a resolution updating the Master Fee Schedule Section V(B) Police Department Special Permits and Section VIII Recreation
Recommendation: Adopt Resolution No. 2025-039 updating the Master Fee Schedule Section V. Police Department Subsection B. Special Permits and Section VIII. Recreation.
10. Adopt a resolution approving the Pleasanton Public Library Privacy Policy Recommendation: Adopt Resolution No. 2025-040 approving the Pleasanton Public Library Privacy Policy.
11. Approve a two-year agreement with CityServe of the Tri-Valley for Senior Support Services at the Pleasanton Senior Center for a total of $160,000 through June 30, 2027
Recommendation: Approve a two-year agreement with CityServe of the Tri-Valley for Senior Support Services at the Pleasanton Senior Center for a total of $160,000 through June 30, 2027.
12. Approve the Don Lewis Harmonic Symphony public art project conceptual design, proposed location, and budget amendments for art acquisition and installation Recommendation: Approve the Don Lewis Harmonic Symphony public art project conceptual design, proposed location, and budget amendments for art acquisition and installation.
City Council Minutes Page 5 of 9 July 15, 2025
Police
13. Adopt a resolution accepting grant funding from the California Highway Patrol Cannabis Tax Fund Grant Program in the amount of $150,453.40 and approve budget amendments in the Operating Grants fund
Recommendation: Adopt Resolution No. 2025-041 to authorize the acceptance of the CHP CTFGP for $150,453.40 and authorize the City Manager to execute all documents and approve the budget amendment in the Operating Grants Fund.
14. Adopt a resolution accepting grant funding from the State of California Office of Traffic Safety's Selective Traffic Enforcement Program in the amount of $60,000 and approve budget amendments in the Operations Grant Fund Recommendation: Adopt Resolution No. 2025-042 to authorize the acceptance of the State of California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) grant for $60,000 and authorize the City Manager to execute all documents, and approve budget amendments to appropriate $45,000 in revenues and expenditures to the Operations Grant Fund in FY 2025-26. The remaining $15,000 will be included in the FY 2026-27 budget as part of the mid-term budget update.
15. Approve and authorize the City Manager to enter into an agreement with Flock Safety Inc. for expansion of the automated license plate reader camera program for a term of five years, not to exceed $639,760
Recommendation:
1. Approve the contract with Flock Safety Inc. in the amount of $581,600 for the five-year contract.
2. Authorize the City Manager to approve and execute amendments to the agreement in the case of changes to the agency’s needs, including but not limited to the relocation of cameras and purchasing updated and new Flock products and services within a contingency amount not to exceed $58,160 (approximately 10 percent of the total 5-year agreement amount) for a total amount not to exceed $639,760.
16. Approve a contract with All City Management Services for crossing guard services for a two-year term (Fiscal Years 2025/26 and 2026/27) in an amount not to exceed $876,172, with an option to extend for two additional years Recommendation: Approve a contract with All City Management Services for crossing guard services for a two-year term (Fiscal Years 2025/26 and 2026/27) in an amount not to exceed $876,172, with an option to extend for two additional years.
City Council Minutes Page 6 of 9 July 15, 2025
Public Works
17. Public Hearing - Adopt resolutions approving the 2025/26 Annual Assessments for Landscape Maintenance Districts 1984-1 (Ponderosa-Del Prado), 1993-1 (Windsor), 1993-2 (Bonde Ranch), 1994-1 (Oak Tree Farm), and 1995-1 (Moller Ranch)
Recommendation:
1. Conduct a public hearing to receive comments regarding the levy of annual assessments for each of the Landscape Maintenance Districts.
2. Adopt Resolution Nos. 2025-043, 2025-044, 2025-045, 2025-046, 2025-047 confirming the Engineer’s Report and levying assessments for each property within its respective Landscape Maintenance District.
3. Appropriate $12,121.31 from the applicable City funds (General Fund, Water Fund and Sewer Fund) to the respective Landscape Maintenance Districts for City-owned parcels within each district.
4. Authorize staff to conduct a comprehensive analysis of assessment levels in FY 2025/26.
18. Adopt Ordinance No. 2296 updating Pleasanton Municipal Code, Chapter 14.16, to conform with obligations specified in the State Water Resources Control Board's adopted Cross-Connection Control Policy Handbook
Recommendation: Adopt Ordinance No. 2296 updating Pleasanton Municipal Code, Chapter 14.16, to conform with obligations specified in the State Water Resources Control Board's adopted Cross-Connection Control Policy Handbook.
19. Adopt a resolution approving the acquisition of a utility easement with the East Bay Regional Parks District for the Lemoine Estates Bypass Pipeline Project, CIP No. 22199, and authorize the City Manager to execute an agreement to acquire a utility easement from the East Bay Regional Parks District
Recommendation: Adopt Resolution No. 2025-048 approving the acquisition of a utility easement with the East Bay Regional Parks District for the Lemoine Estates Bypass Pipeline Project, CIP No. 22199, and authorize the City Manager to execute an agreement to acquire a utility easement from the East Bay Regional Parks District.
20. Approve a first amendment to the professional services agreement with SCI Consulting Group, Inc. for $36,270 for a total not-to-exceed amount of $100,960 and extend the term to provide Engineer's Reports and Proposition 218 ballot procedures for the Ponderosa-Del Prado, Windsor, and Bonde Ranch Landscape Maintenance Districts and Engineer’s Reports for the Oak Tree Farm and Moller Ranch Landscape Maintenance Districts
City Council Minutes Page 7 of 9 July 15, 2025
Recommendation: Approve and authorize the City Manager to execute a first amendment to the professional services agreement with SCI Consulting Group, Inc. for $36,270 for a total not-to-exceed amount of $100,960 and extend the term through December 31, 2026, to provide Engineer’s Reports and Proposition 218 balloting procedures for the Ponderosa-Del Prado, Windsor, and Bonde Ranch Landscape Maintenance Districts, and Engineer’s Reports for the Oak Tree Farm and Moller Ranch LMDs.
21. Approve an amendment to the Franchise Agreement between the City of Pleasanton and Pleasanton Garbage Service, Inc. for solid waste, recyclable materials, and organic materials services related to recycling processing changes Recommendation: Approve an amendment to the Franchise Agreement between the City and Pleasanton Garbage Service, Inc. for solid waste, recycling materials, and organic materials services, related to recycling processing changes.
MEETING OPEN TO THE PUBLIC
22. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
Mayor Balch opened public comment. The following individuals provided comment:
Sharon Piekarski, Shayan Gosh, Carrie Oldes, Valerie Arkin, Linda Kelly.
Mayor Balch closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
23. Introduction of Proposed MOUs between the Livermore-Pleasanton Fire Department and the IAFF Battalion Chiefs and Firefighters Associations Presentation by Xaviera Scoggins, Director of Human Resources and Labor Relations, and Tim Davis (Burke Williams and Sorensen LLP).
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
a. Introduction of a Proposed Memorandum of Understanding between the Livermore- Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters, Local 1974 Battalion Chief’s Unit with term ending June 30, 2028
Recommendation: Obtain public input and provide comments regarding the key elements of the tentative agreement negotiated between the International
City Council Minutes Page 8 of 9 July 15, 2025
Association of Firefighters, Local 1974 Battalion Chiefs (IAFF-BC) and the Livermore-Pleasanton Fire Department Joint Powers Authority. This matter will be included on the agenda for the August 19, 2025, meeting for approval. b. Introduction of a Proposed Memorandum of Understanding between the Livermore- Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters, Local 1974, with term ending June 30, 2029 Recommendation: Obtain public input and provide comments regarding the key elements of the tentative agreement negotiated between IAFF and the Livermore- Pleasanton Fire Department Joint Powers Authority. This matter will be included on the agenda for the August 19, 2025, meeting for approval.
24. Accept the final Water Rate Study report and authorize Proposition 218 noticing for water and sewer rate changes
Recommendation:
1. Accept the 2025 Water Rate Study Report
2. Authorize Proposition 218 noticing for water and sewer rate changes Presentation by Sanjay Gaur and Nancy Phan (Water Resource Economics).
Mayor Balch opened public comment. The following individuals provided comment:
Linda Kelly.
Mayor Balch closed the public comment.
Mayor Balch called a recess at 8:42 p.m. and reconvened the meeting at 8:49 p.m.
MOTION: It was m/s by Eicher/Nibert to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
25. Receive a report and provide direction to explore potential placement of a future ballot measure to become a charter city
Recommendation: Receive a report and provide direction to explore potential placement of a future ballot measure to become a charter city.
Presentation by Aarón Zavala, Assistant to the City Manager.
Mayor Balch opened public comment. The following individuals provided comment:
Todd Nelson, William Doerlich, Mike Fracisco and David Stark.
City Council Minutes Page 9 of 9 July 15, 2025
Mayor Balch closed the public comment.
The City Council did not support exploring potential placement of a future ballot measure to become a charter city.
26. Establish an ad-hoc subcommittee of the City Council to review the City's commission and committee structure and appoint two members of the City Council to serve Recommendation:
1. Establish an ad-hoc subcommittee to review the City's commission and committee structure
2. Appoint two members of the City Council to serve
3. Limit the fall commission recruitment to only those positions necessary to maintain a quorum while this ad hoc review is underway
Mayor Balch opened public comment. The following individuals provided comment:
Todd Nelson.
Mayor Balch closed the public comment.
MOTION: It was m/s by Balch/Gaidos to approve the item as recommended and to appoint Councilmembers Testa and Eicher to serve on the ad-hoc subcommittee.
Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
Councilmembers reported on regional and local meetings attended.
ADJOURNMENT
Mayor Balch adjourned the meeting at 10:23 p.m.
______________________
Jocelyn Kwong, City Clerk
Item #2
CITY COUNCIL AGENDA REPORT
August 19, 2025
City Manager
TITLE: APPROVE DESIGNATION OF VOTING DELEGATES FOR THE 2025
CALIFORNIA CITIES ANNUAL CONFERENCE
SUMMARY
The League of California Cities (Cal Cities) is hosting the Annual Conference of the General Assembly on October 8-10, 2025. At this meeting, membership considers and acts on resolutions that establish policy. To cast a vote during the General Assembly, the City Council must designate a voting delegate and alternate in advance of the conference.
RECOMMENDATION
Designate Councilmember Craig Eicher as the City’s voting delegate and Councilmember Jeff Nibert as the alternate for the 2025 Cal Cities conference.
BACKGROUND
The League of California Cities (Cal Cities) engages in advocacy efforts to support local control in the state legislature and other forums, and through strategic outreach to the public, policymakers, and opinion leaders. Every year, Cal Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference where city officials can directly participate in the development of Cal Cities policy.
DISCUSSION
The General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. To cast a vote during the General Assembly, the City Council must designate a voting delegate and alternate in advance of the conference.
EQUITY AND SUSTAINABILITY
Not applicable, as this item is an administrative matter of City business.
OUTREACH
Not applicable, as this item is an administrative matter of City business.
STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is an administrative matter of City business.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Prepared by: Submitted by: (Alexa Jeffress) Approved by:
Jocelyn Kwong, City Clerk Alexa Jeffress, Assistant City Manager
Gerry Beaudin, City
Manager
Attachments:
None
Item #3
CITY COUNCIL AGENDA REPORT
August 19, 2025
City Manager
TITLE: RECEIVE A REPORT ON THE OUTCOME OF THE PROJECT PRIORITIZATION FRAMEWORK FOR FISCAL YEARS 2025/26 AND 2026/27 WORKSHOP
SUMMARY
During the recent City Council workshop on July 15, 2025, staff facilitated a comprehensive dot voting exercise to prioritize 82 proposed projects across four categories for fiscal years 2025/26 and 2026/27. This process resulted in direction on strategic priorities, with strong consensus emerging around land use planning, infrastructure development, and revenue generation initiatives in alignment with the ONE Pleasanton Strategic Plan. Three projects received unanimous support (5 dots each): Downtown Specific Plan Updates, Land Use Planning and Amendments for Stoneridge Mall Periphery, and Cellular Lease Revenue Program Development. An additional three projects received a high level of support (4 dots each): Analyze Railroad Quiet Zone, General Plan Update, and Urban Growth Boundary Amendments for East Pleasanton. In total, 21 of the 82 projects received varying ranges of City Council support. This report summarizes the outcome of that workshop and outlines next steps for project implementation.
RECOMMENDATION
Receive a report on the outcome of the Project Prioritization Framework for Fiscal Years 2025/26 and 2026/27 workshop
BACKGROUND
Following the City Council retreat and strategic planning session on January 29, 2025, staff developed a comprehensive list of critical high-priority projects citywide for implementation in fiscal years 2025/26 and 2026/27 to advance the ONE Pleasanton strategic plan goals and objectives. These project encompass a range of priorities across all City departments and functions, prioritized with a focus on meeting regulatory requirements, ensuring community health and safety, and advancing identified City Council priorities. The project prioritization process aligns with the seven City Council priority strategies identified during the January retreat and utilizes a four-tiered framework developed during a subsequent May 28, 2025 Executive Team workshop:
Seven City Council Priorities
1. Goal A. Funding Our Future Strategy 1. Develop a long-term strategy for funding operations and maintenance needs of community-owned facilities and infrastructure
2. Goal C. Investing in Our Environment Strategy 2. Develop an Asset Management Plan to address comprehensive long-term planning for maintenance, renovation, repair and/or replacement of infrastructure and public facilities
3. Goal C. Investing in Our Environment Strategy 3. Identify funding and implement the recommendations from the Water Supply Alternative Study to resolve PFAS water
quality issues
4. Goal D. Safeguarding Our City Strategy 1. Assess the City's overall emergency preparedness capabilities, resources, and tools and implement changes as needed
5. Goal A. Funding Our Future Strategy 2. Identify expanded and new revenue sources to address significant infrastructure needs
6. Goal E. Building a Community Where Everyone Belongs Strategy 4. Implement the updated 2024-2028 Economic Development Strategic Plan initiatives
7. Goal E. Building a Community Where Everyone Belongs Strategy 9. Advance the East Pleasanton Specific Plan
Four-Tiered Project Prioritization Framework
1. Must Do Projects protect the City from legal liability, maintain basic services, honor existing commitments, and ensure team safety and effectiveness.
2. Committed Priorities represent the fiscally reality meets people first approach, balancing revenue generation and cost savings with critical investments in organizational success.
3. Strategic Pipeline demonstrates vision while acknowledging fiscal constraints, including both infrastructure needs and future organizational excellence investments.
4. Deferred Projects are an acknowledgment of what cannot happen under current conditions, allowing focus on critical services and team care during challenging times.
During the July 15, 2025 workshop, staff provided a presentation on the four-tiered project prioritization framework and departmental core services. The City Council was asked to review the current project inventory, organized by priority category. This included discussion of specific projects, their resource requirements, and strategic alignment. The session concluded with a prioritization exercise using dot voting methodology. Each City Council member received 10 dots to distribute across all four priority categories, with a maximum of one dot per project per City Council member, providing input to staff on Council preferences and priorities for project implementation. The City Council focused their dot voting primarily on Strategic Pipeline (Category 3) and Deferred (Category 4) projects, since Categories 1 (Must Do) and 2 (Committed Priority) represent mandatory or previously committed initiatives.
While most Category 1 and 2 projects have secured appropriate resources, staff continues to address any remaining funding or staffing gaps through strategic budget planning. The City Council's newly prioritized projects from Categories 3 and 4 will require phased implementation based on available resources and organizational capacity. Staff will develop detailed cost estimates and implementation strategies for these priority projects to guide future resource allocation decisions.
DISCUSSION
The workshop prioritization exercise identified City Council preferences among projects, with consensus emerging around initiatives that balance revenue generation, strategic planning, and community development objectives. The following workshop results are organized by support level: unanimous support (5 dots), high level of support (4 dots), medium support (3 dots), and additional considerations (1-2 dots).
Workshop Results
The dot voting exercise encompassed all 82 proposed projects across four priority categories:
23 Category 1 - Must Do projects (mandatory regulatory and operational requirements), 21 Category 2 - Committed Priority projects (previously approved initiatives), 24 Category 3 - Strategic Pipeline projects (discretionary strategic initiatives), and 14 Category 4 - Deferred projects (lower priority or resource-constrained items). As stated above, the City Council focused their dot voting on Category 3 and 4 projects, with the understanding that these would be considered first to be moved up in priority as resources become available.
Unanimous Support (5 Dots Each)
The following three projects received the strongest support and should be advanced when resources are available:
Downtown Specific Plan Updates (#51)
This comprehensive planning initiative will guide downtown development and revitalization efforts, addressing current zoning challenges and establishing a clear vision for the city's core commercial district.
Land Use Planning and Amendments for Stoneridge Mall Periphery (#52) Critical planning work to maximize development opportunities around the Stoneridge Mall area, potentially generating significant economic development and revenue opportunities for the City.
Cellular Lease Revenue Program Development (#57)
A strategic revenue generation initiative that will establish a comprehensive program for managing cellular tower leases on City property, creating a sustainable income stream for municipal operations.
High Level of Support (4 Dots Each)
Three additional projects received strong support and should be scheduled for implementation following the unanimously supported items: Analyze Railroad Quiet Zone (#47) A feasibility study to establish quiet zones along railroad corridors, addressing ongoing community concerns about train noise impacts on residential areas and quality of life. Staff have moved this item up in priority through the CIP process and a separate agenda report is scheduled for the Council meeting of August 19, 2025.
General Plan Update (#50)
A fundamental planning document update that will guide the city's long-term development patterns, land use policies, and growth management strategies through 2040.
Urban Growth Boundary Amendments - East Pleasanton (#53) Strategic boundary adjustments to accommodate planned development in East Pleasanton while maintaining the City's commitment to controlled growth and agricultural preservation.
Medium Support (3 Dots Each)
Two projects received moderate support and should be considered for future implementation as resources become available:
Annexation of Various Areas (#74) Evaluation of strategic annexation opportunities to
expand city boundaries and services to underserved areas while generating additional tax revenue.
Fiber Master Plan (#79)
Development of a comprehensive telecommunications infrastructure plan to enhance City services, support economic development, and potentially generate revenue through public- private partnerships.
Additional Considerations (1-2 Dots Each)
Thirteen (13) projects received 1-2 dots each, indicating City Council interest but at a lower level of support.
Projects with 2 dots:
• Affordable Housing Project Program (#48)
• Bernal Community Park - Specific Plan Amendment (#54) • Grant Strategy & Pursuit Program Development (#61)
• Downtown Parking Strategy Update/Downtown Parking Garage (#70) •
Projects with 1 dot:
• Pension Strategy (#34)
• Climate Action Plan (CAP) 2.0 Implementation (#46)
• Finance Policy Update - Fee Policy (#62)
• LPFD JPA Shared Services Transfer (#65)
• Funding for Dolores Bengtson Aquatic Center (#66)
• Study for Strategic Disposition of City Assets/Land (#69) • Sign Ordinance Update (#71)
• Historic Preservation Strategies (#72)
• Investigate New Allowable Land Uses (#73)
Next Steps
Staff will monitor lower-priority initiatives for future consideration and will update departmental work plans to incorporate the six most highly-supported projects as resources allow.
EQUITY AND SUSTAINABILITY
The project prioritization framework aligns with the City's inclusion and sustainability values by addressing fiscal and staffing constraints while ensuring that planning projects reflect broader community needs and advances equitable outcomes.
OUTREACH
No outreach was conducted as this item is a routine matter of internal City business.
STRATEGIC PLAN ALIGNMENT
This item aligns with the ONE Pleasanton Strategic Plan Goal B. Optimizing Our Organization:
Organizational Effectiveness.
FISCAL IMPACT
This is an informational report only; there is no fiscal impact from receiving this report.
Prepared by: Submitted by: Approved by:
Sharon Petrehn, Principal
Analyst
Alexa Jeffress, Assistant City Manager
Gerry Beaudin, City
Manager
Attachments:
1. Project Prioritization Spreadsheet - Dot Voting Results
FY 2025/26 and 2026/27 Project Prioritization List Attachment 1 No. Prioritization
Category Project Name Project Description Lead
Dept Dots
1 1 ‐ Must Do BART Station Concept Plan for Housing
Prepare a concept plan for the East Dublin‐Pleasanton BART station for future redevelopment as high density housing, consistent with the Housing Element. CEDD
2 1 ‐ Must Do
Bicycle and Pedestrian Master Plan
Update
Update to reflect recent developments, community needs, and best practices, including improvements near high‐use areas (downtown, regional transit, schools). CEDD
3 1 ‐ Must Do
Housing Element – Additional
Residential Rezones
Rezone three commercial properties (with CEQA review) for housing to meet No Net Loss requirements and the terms of the HAC Agreement. CEDD
4 1 ‐ Must Do Streamlining Permit Process
Amend the municipal code and improve processes to simplify permitting, reduce delays, streamline design review and support business and retail attraction. CEDD
5 1 ‐ Must Do East Pleasanton Planning and Policy
Process East Pleasanton applications, adopt an updated General Plan vision and policies, and explore an Infrastructure Financing/Community Facilities District. CEDD
6 1 ‐ Must Do
LPFD/ State Water Resources Control
Board Investigation Continue to coordinate with State Water Board on PFAS source investigation at LPFD sites in Pleasanton. CMO 7 1 ‐ Must Do Organizational Assessment Evaluate operational effectiveness, resource allocation, and strategic alignment of critical municipal departments. CMO 8 1 ‐ Must Do
Eliminate Central Services Division
(Budget Implementation) Remove centralized delivery of office supplies and on‐site print shop services previously provided by Central Services. CMO 9 1 ‐ Must Do
Explore Potential Ballot/Revenue
Measure Options
Explore revenue options to address the City's structural deficit and fund aging infrastructure needs , including potential revenue‐generating ballot measures.. FIN
10 1 ‐ Must Do
Implementation and Financing for
Water Infrastructure
Debt financing is needed to support the capital projects identified in the Water System Management Plan (WSMP). The 2025 water rate study identified the need for debt financing along with rate increases (WSMP ‐ 20‐year Water CIP ‐ $35M bond). FIN 11 1 ‐ Must Do Labor Negotiations Complete negotiation of current and upcoming labor agreements over the next two fiscal years. HR 12 1 ‐ Must Do
Library and Recreation Restructure
(Budget Implementation)
Implement budgetary decisions, including reduce library hours and programs, restructure recreation divisions, develop rental model for adult sports leagues, and modify contracts with vendors. LR 13 1 ‐ Must Do
Commission and Committee
Restructure
Create a City Council Ad‐Hoc Subcommittee to review the City's Commission/Committee structure based on the recently adopted budget, which includes reductions to staffing, programs, and services. LR 14 1 ‐ Must Do Complete Asset Management Plan
Complete the plan to inform capital improvement projects (CIP), repair and replacement (R&R) programs, and operational needs. PW
15 1 ‐ Must Do
Implement Next Phase of Garbage
Franchise Agreement
Manage the next phase of the City's waste and recycling franchise agreement, scheduled to expire on June 30, 2029 to meet the city’s solids waste needs. PW
16 1 ‐ Must Do Sewer System Plan and Rate Update
The State Water Resources Control Board requiring agencies to prevent sewage spills, comply with federal and state discharge prohibitions, follow monitoring and reporting requirements, and implement a Sewer System Management Plan (SSMP). PW 17 1 ‐ Must Do
Implementation and Enforcement of
State Required Lead and Copper
Regulations
This is a federal mandated program designed to minimize lead and copper in drinking water by the Environmental Protection Agency (EPA). PW
18 1 ‐ Must Do
Development of Sewer Pipe Blockage
Control Program
The Sewer Pipe Blockage Control Program is responsible for preventing fats, oils, and grease (FOG)related sanitary sewer overflows. Sanitary Sewer Overflow (SSOs) as required by the State Water Resources Control Board (State Water Board). PW 1
FY 2025/26 and 2026/27 Project Prioritization List Attachment 1 No. Prioritization
Category Project Name Project Description Lead
Dept Dots
19 1 ‐ Must Do
Implementation of Cross‐Connection
Control Program
The state‐mandated Cross Connections and Water Pollution Control Program is responsible for inspecting industrial, commercial, and medical facilities to ensure that no hazardous conditions exist between plant equipment, process waters, plumbing fixtures and the potable water system. PW
20 1 ‐ Must Do
State Required SB1383 Waste and
Recycling Regulations ‐
Implementation
This is a state‐mandated program that requires the City to implement and enforce SB 1383 regulations aimed at reducing organic waste disposal in landfills. The program focuses on diverting food waste and other organics from the waste stream to reduce greenhouse gas emissions. PW
21 1 ‐ Must Do Water Supply Alternative /Wells/PFAS
The City partnered with Zone 7 water agency on a joint groundwater facilities project in the Bernal subbasin. This effort aims to lower wholesale water costs, improve water supply reliability, and reduce future regulatory compliance risks. PW 22 1 ‐ Must Do
Update Special District Rates for
Landscape Maintenance District
As required by the Landscaping and Lighting Act of 1972, the City must levy an annual assessment on all parcels benefited by its Landscape Maintenance District. PW
23 1 ‐ Must Do
Fire Alarm System Upgrade at All City
Facilities This project involves upgrading the fire alarm systems at City facilities to meet code requirements during power outages. PW 24 2 ‐ Committed
Priority Stoneridge Mall Master Plan
Continue collaborative efforts with Stoneridge Mall owners to advance a Master Plan or similar comprehensive land use plan for the Mall. CEDD
25 2 ‐ Committed
Priority
Update Development Services Fees
(CEDD and Engineering)
Analyze and update development services fees for Planning, Building and Public Works Engineering to improve cost recovery for development applications/review. CEDD
26 2 ‐ Committed
Priority Retail Attraction Strategy
This strategy focuses on attracting and retaining desirable retail businesses to strengthen the local economy. It includes providing a business concierge service to navigating city processes, streamlining permits ton ensure an efficient and business‐ friendly environment. CEDD
27 2 ‐ Committed
Priority
Staples Ranch and Zahari Site
Activation/Use
Explore public‐private partnerships for regional sports facility at Staples Ranch Community Park site and rezone of Zahari property. CEDD
28 2 ‐ Committed
Priority Transportation Safety Action Plan
The Plan will evaluate the City roadways and collisions to create a safety based action plan to address improvements needed along the high incident corridors to improve safety. CEDD 29 2 ‐ Committed
Priority
Implement BELONG Pleasanton ‐
Employer of Choice
Advance organizational culture through BELONG (Building Equity, Leadership, Opportunity, Nurturing, and Growth)initiative by implementing training, support protocols, and inclusion strategies. Focus on workforce engagement, retention, and positioning Pleasanton as a top Bay Area employer. CMO
30 2 ‐ Committed
Priority
Update Citywide Records Retention
and Disposition Policy Update the citywide records retention schedule for citywide records to align with current law. CMO 31 2 ‐ Committed
Priority
Develop Communications Foundation
Documents
Create foundational documents that help staff maintain a consistent voice; streamline requests for communications and align work with Council priorities CMO
32 2 ‐ Committed
Priority Final Phase of Website Migration
Coordinate with City departments to update and finalize remaining webpages from new site development to effectively and efficiently keep the community informed about City projects CMO 33 2 ‐ Committed
Priority
Master Fee Study and Master Fee
Schedule Updates/User Fees Conduct a citywide fee study to adjust fees where necessary. FIN 34 2 ‐ Committed
Priority Pension Strategy Develop a funding policy reflecting strategies to pay down unfunded liability and achieve long‐term savings. FIN 1 35 2 ‐ Committed
Priority
Develop and Implement Citywide
Employee Safety Program
Develop and implement comprehensive employee safety program including regular safety drills, emergency procedures, safety training protocols, and communication systems. HR
2
FY 2025/26 and 2026/27 Project Prioritization List Attachment 1 No. Prioritization
Category Project Name Project Description Lead
Dept Dots
36 2 ‐ Committed
Priority LPFD Strategic Planning Update Strategic Plan for FY26‐FY31. Update with significant input from LPFD's Community Risk Assessment (CRA). LPFD 37 2 ‐ Committed
Priority
LPFD/County Ambulance/Emergency
Medical Service (EMS) Delivery Model
Alameda County has authority over EMS transport in Pleasanton and intends to make significant changes to the current model that will include changes that impact the LPFD requiring implementation. LPFD 38 2 ‐ Committed
Priority Electrical Fleet Replacement Programs This is a state mandated program. By January 1, 2027, 100% of all City vehicle purchases must be zero‐emissions. PW 39 2 ‐ Committed
Priority
Americans with Disabilities Act (ADA)
Transition Plan
This state mandated program required by the Americans with Disabilities Act (ADA) that outlines how a public entity make facilities and programs accessible to people with disabilities. It details the process of identifying barriers to accessibility and developing a plan to remove those barriers. PW
40 2 ‐ Committed
Priority
Non‐functional Turf Ban
Implementation and Non‐functional
Turf Conversion
This project aims to assist private property owners to comply with this regulation by converting non‐functional turf to mulch or drought‐tolerant plantings. Convert 2.4 acres of non‐functional turf across 11 locations within the City to mulch or drought‐ tolerant plantings. PW
41 2 ‐ Committed
Priority
State Water Regulations/Conservation
as a Way of Life
This state‐mandated program sets long‐term water efficiency goals to promote sustainable water use across communities. It supports ongoing conservation practices to help California adapt to water challenges and reduce reliance on emergency drought measures. PW
42 2 ‐ Committed
Priority Storm Water Master Plan
This project will develop a management plan in December 2026, that includes short and long‐term recommended projects, programs, and actions to ensure the storm drain system continues to meet desired service levels. PW 43 2 ‐ Committed
Priority Facilities Master Plan
This is a comprehensive plan that evaluate option for future space planning, as well as siting and feasibility analysis associated with certain major facilities needed for City operations. PW 44 2 ‐ Committed
Priority
Comprehensive Facility and
Infrastructure Upgrades ‐ Energy
Upgrades
Plan an engery upgrade to facilities and infrastructure to achieve long‐term cost savings, reduce greenhouse gas emissions, increase facility resilience and upgrade/modernize facilities and replace assets at end of life. PW 45 3 ‐ Strategic
Pipeline
Pleasanton Community Academy
(PCA)
The Pleasanton Community Academy is a free 6 month program that educates residents about City operations and services across all departments. PCA has been in operation for two years and has graduated over 50 community members. CMO 46 3 ‐ Strategic
Pipeline
Climate Action Plan (CAP) 2.0
Implementation
Implementation to include supporting facility upgrades, fleet electrification, and EV charger installation. Launch a Sustainability Awards program and update the Municipal Code to require bicycle amenities for certain new developments. CEDD 1 47 3 ‐ Strategic
Pipeline Analyze Railroad Quiet Zone
Evaluate the feasibility and requirements for establishing a Railroad Quiet Zone in Pleasanton, including all four of the City's at‐ grade rail crossings. CEDD 4
48 3 ‐ Strategic
Pipeline Affordable Housing Project Program Advance a program to develop City‐supported affordable housing. CEDD 2 49 3 ‐ Strategic
Pipeline Community Benefit Program
Adopt a process to evaluate discretionary requests for residential re‐zoning/up‐zoning and develop structured menu of community benefits available in exchange for discretionary land use modification/upzoning, to replace negotiated benefits approach. CEDD
50 3 ‐ Strategic
Pipeline General Plan Update A comprehensively update the 2005 General Plan. CEDD 4 3
FY 2025/26 and 2026/27 Project Prioritization List Attachment 1 No. Prioritization
Category Project Name Project Description Lead
Dept Dots
51 3 ‐ Strategic
Pipeline Downtown Specific Plan Updates
Identify strategic updates to the Downtown Specific Plan to reduce permitting barriers and encourage new investment with focused amendments and permit steamlining. CEDD 5
52 3 ‐ Strategic
Pipeline
Land Use Planning and Amendments
for Stoneridge Mall Periphery
Expand planning for Stoneridge Mall core to encompass all properties in mall periphery, including consideration of new locations for Fire Station 2. CEDD 5
53 3 ‐ Strategic
Pipeline
Urban Growth Boundary Amendments
‐ East Pleasanton
Initiate City Council or Voter‐Approved Amendments to the Urban Growth Boundary (UGB) if determined appropriate based on East Pleasanton Policy Framework process. CEDD 4
54 3 ‐ Strategic
Pipeline
Bernal Community Park ‐ Specific Plan
Amendment
Study alternative land uses for Bernal Community Park, and initiate Specific Plan Amendment, including voter approval of alternatives if needed. CEDD 2
55 3 ‐ Strategic
Pipeline
Enhance Internal Coordination on
Communications (#YourCityAtWork)
Build stronger internal awareness around what makes a good story and how to share it. Work with departments to identify and elevate stories that demonstrate the value of City services and the positive impact of staff efforts. CMO 56 3 ‐ Strategic
Pipeline
Develop Organizational Key
Performance Indicators (KPIs)
Develop and implement a comprehensive performance management system to track KPIs citywide. Provide ongoing performance monitoring that drives organizational effectiveness. CMO 57 3 ‐ Strategic
Pipeline
Cellular Lease Revenue Program
Development
Develop a framework to generate revenue from cellular installations on city‐owned properties, reversing the previous policy of declining all carrier requests. Initial focus at water facilities and city properties, with potential to generate $200,000‐$500,000 annually within 2‐3 years. CMO 5
58 3 ‐ Strategic
Pipeline
Develop Communications Strategic
Plan
Develop a Strategic Communication Plan to enhance community engagement and build public trust. Provide a unified framework to ensure delivery of consistent, transparent, and effective communication with residents, businesses, and stakeholders. CMO
59 3 ‐ Strategic
Pipeline
Human Services Program
Reorganization and Unhoused Services
Framework Development
Conduct an assessment of human services and unhoused services programs to determine optimal organizational structure and staffing needs. Develop a unhoused services framework. CMO 60 3 ‐ Strategic
Pipeline
Strategic Initiatives & Innovation Pilot
Program
Establish a strategic initiatives function within the City Manager's Office to identify and implement cost‐saving innovations, revenue enhancements, and service improvements like cross‐departmental innovation projects, pursue grant opportunities, and pilot data‐driven solutions. CMO
61 3 ‐ Strategic
Pipeline
Grant Strategy & Pursuit Program
Development
Develop and implement a comprehensive grant strategy including establishing on‐call grant writing services through RFQ process. Create internal grant coordination structure, tracking systems, and match funding protocols. CMO 2 62 3 ‐ Strategic
Pipeline Finance Policy Update ‐ Fee Policy Update the fee policy to ensure that fees are fair and equitable and meet the City's cost recovery goals. FIN 1 63 3 ‐ Strategic
Pipeline
Organizational Training &
Development
Develop training programs to support staff development, deliver on‐going training on topics such as supervisory skills, leadership development, communications, etc. HR
64 3 ‐ Strategic
Pipeline Technology Strategic Plan
Draft a three to five year IT plan to set guiding principles, governance structures, funding strategies, and measurable KPIs for cybersecurity, digital services, data analytics, and infrastructure modernization, and staff resources evaluation. IT 65 3 ‐ Strategic
Pipeline LPFD JPA Shared Services Transfer
Transition finance and payroll services to Pleasanton. Currently, Livermore provides payroll and finance services. Pleasanton would be providing all services to LPFD with these transfers. LPFD 1 66 3 ‐ Strategic
Pipeline
Funding for Dolores Bengtson Aquatic
Center (DBAC) Begin funding discussions for the 50 meter pool at Dolores Bengston Aquatic Center. LR 1 4
FY 2025/26 and 2026/27 Project Prioritization List Attachment 1 No. Prioritization
Category Project Name Project Description Lead
Dept Dots
67 3 ‐ Strategic
Pipeline
Update Special District Rates ‐
Geologic Hazard Abatement Districts
(GHAD)
Geologic Hazard Abatement Districts (GHADs) are property tax assessment districts formed to fund monitoring, maintenance, and repair of open space hillsides and related storm drainage infrastructure within neighborhoods subject to landslides or other unexpected geologic movement. PW
68 3 ‐ Strategic
Pipeline
PUSD Maintenance Operations and
Transportation (MOT) Discussion Continue discussions around a co‐location with Pleasanton Unified School Distrcit (PUSD) for maintenance facilities. PW 69 4 ‐ Deferred
Study for Strategic Disposition of City
Assets/Land Identify surplus City land, facilities and assets, and develop strategy for their disposition. CEDD 1 70 4 ‐ Deferred
Downtown Parking Strategy Update/
Downtown Parking Garage
Update baseline data in 2017 Downtown Parking Strategy and re‐assess the menu of parking supply strategies, including a City parking garage with expert support. CEDD 2
71 4 ‐ Deferred Sign Ordinance Update Comprehensively update the Signs Chapter of the Pleasanton Municipal Code (PMC). CEDD 1 72 4 ‐ Deferred Historic Preservation Strategies
Study options and implement code amendments and other strategies (e.g. PMC Amendments, Historic District Designation, Mills Act) as appropriate. CEDD 1
73 4 ‐ Deferred Investigate New Allowable Land Uses
Study potential Pleasanton Municipal Code (PMC) amendments to allow for potential business and revenue enhancing uses, currently not allowed, to establish in Pleasanton (e.g. Card rooms, cannabis‐related businesses, short‐term rentals). CEDD 1 74 4 ‐ Deferred Annexation of Various Areas
Determining if annexation of areas like the Remen Tract, Happy Valley, Castlewood, Lester should be brought into the City’s official boundaries. CEDD 3
75 4 ‐ Deferred
New Emergency Operations Center
(EOC)/Department Operations Center
(DOC) Training Center
Plan, design, and construct a dedicated Emergency Operations Center with integrated Department Operations Center and training facilities. Includes site selection analysis and facility design to support emergency response and training activities. CMO 76 4 ‐ Deferred Community Survey
The community survey is a comprehensive, statistacally valid data collection tool designed to gather resident feedback on municipal services, priorities, and overall satisfaction with city operations. CMO 77 4 ‐ Deferred 2026 Semi‐Quincentennial Celebration Coordination of Pleasanton's 250th anniversary celebration in 2026 through partnerships with local service organizations. CMO 78 4 ‐ Deferred Short ‐term Rental Ordinance (TOT) Explore the possibility of developing a short‐term rental ordinance to collect transient occupanty tax (hotel tax). FIN 79 4 ‐ Deferred Fiber Master Plan
Develop a city‐wide fiber‐optic blueprint that pinpoints current gaps, forecasts future bandwidth demand, and outlines phased build-out options. IT 3
80 4 ‐ Deferred First Responder Fees
Exploration of revenue opportunities for Livermore Pleasanton Fire Department (LPFD)services including paramedic first responder fees, insurance coverage of some fire response costs and/or a property tax. LPFD 81 4 ‐ Deferred
City‐Wide Access Control System/
Replacement and Security Integration
Replace legacy door‐access and alarm systems across all municipal facilities with a single, centrally managed access‐control and physical‐security platform. PW
82 4 ‐ Deferred
Relocation of Firearm Training Range
and Other Training Centers ‐ 3333
Busch Road
The Police Department firearm training range facility and the Livermore‐Pleasanton Fire Department training center need renovation. With housing developments planned in the area relocation is needed to meet state regulations that will better meet operational needs. PW
5
Item #4
CITY COUNCIL AGENDA REPORT
August 19, 2025
Community and Economic Development
TITLE: ACTIONS OF THE ZONING ADMINISTRATOR AND PLANNING
COMMISSION
P25-0228, David Ford/All Sign Services
Application for Sign Design Review to remove two existing, non-illuminated, wall signs and a monument sign tenant panel and install two new, non-illuminated, wall signs and a monument sign tenant panel for Big Brand Tire and Service located at 3687 Old Santa Rita Road.
Approved. (1 day)
P25-0269, Bijay Batna
Application for Administrative Design Review to construct first and second story additions totaling approximately 186 square feet to an existing residence located at 7466 Laurel Court.
Project Information:
Existing floor area: 2,113 square feet
Total floor area with addition: 2,299 square feet
Lot size: 5,794 square feet
Existing floor area ratio: 36.47 percent
Total floor area ratio with addition: 39.68 percent
Approved. (8 days)
P25-0235, Public Storage
Application for a non-illuminated rental office sign, non-illuminated address sign, and reface two illuminated monument signs for Public Storage located at 3555 Stanley Boulevard.
Approved. (5 days)
P25-0267, Pleasanton Garbage Service
Application for Design Review to allow a temporary trucking terminal for outdoor storage of equipment and vehicles located near 3000 Busch Road (APN: 946-1350-3-18).
Approved. (3 days)
P25-0268, Devendra Deshwal
Application for Administrative Design Review approval to construct an approximately 133-square-foot single-story addition to the rear of an existing residence located at 4236 Jensen Street.
Project Information:
Existing floor area: 1,762 square feet
Total floor area with addition: 1,895 square feet
Lot size: 6,111 square feet
Existing floor area ratio: 28.83 percent
Total floor area ratio with addition: 31.01 percent
Approved. (9 days)
P25-0264, Michael Suchocki
Application for Administrative Design Review to construct an approximately 468-square- foot single-story addition to an existing residence located at 560 E Angela Street.
Project Information:
Existing floor area:1,265 square feet
Total floor area with addition: 1,733 square feet
Lot size: 6,860 square feet
Existing floor area ratio: 18.44 percent
Total floor area ratio with addition: 25.26 percent
Approved. (18 days)
P25-0257, Dheeraj Sharma
Application for Administrative Design Review to construct an approximately 59-square- foot single-story addition at the southwest (front) and approximately 994-square-foot second-story addition to the east (right) of the home located at 4755 Woodthrush Court.
Project Information:
Existing floor area: 1,629 square feet
Total floor area with addition: 2,682 square feet
Lot size: 6,901 square feet
Existing floor area ratio: 23.61 percent
Total floor area ratio with addition: 38.86 percent
Approved. (44 days)
P25-0274, Neil Ginty
Application for an Administrative Design Review for the construction of an approximately 286-square-foot addition on the west side of the existing house located at 7784 Applewood Way.
Project Information:
Existing floor area: 1,732 square feet
Total floor area with addition: 2,018 square feet
Lot size: 9,476 square feet
Existing floor area ratio: 18.28 percent
Total floor area ratio with addition: 21.3 percent
Approved. (8 days)
PLANNING COMMISSION – July 23, 2025
Commissioners Present: Commissioners Jagoe, Jain, Pace, Wedge and Chair Morgan
Commissioners Absent: Commissioner Mohan
P25-0244, Kevin Crow/Ballistic United Soccer Club, 4501 Pleasanton Avenue Application for a Conditional Use Permit to operate a year-round outdoor Futsal facility at the Alameda County Fairgrounds located at 4501 Pleasanton Avenue
Action Recommended: Adopt Resolution No. PC-2025-15, approving the application.
Action Taken: Adopted Resolution No. PC-2025-15, with modification to add a condition of approval disallowing the use of a public announcement system.
Vote: 5-0
P22-0902, Jonathan James/William Wood Architects, 1991 Dublin Canyon Road - Consideration of adoption of the Initial Study/Mitigated Negative Declaration (IS/MND) prepared under California Environmental Quality Act (CEQA) Guidelines and approval of a Design Review application for the construction of an approximately 6,445-square- foot restaurant with on- and off-site improvements located at 1991 Dublin Canyon Road (APN 941-1710-10-1)
Action Recommended: Adopt Resolution No. PC-2025-16, adopting the IS/MND and approving the application.
Action Taken: Adopted Resolution No. PC-2025-16, as recommended.
Vote: 5-0
Continued from May 28, 2025 - P25-0192, City of Pleasanton, Innovation-Based Businesses (IBB) Zoning Text Amendments
Application to amend Chapters 18.08, 18.20, 18.40, 18.48, 18.84, 18.88, 18.92, and Table 18.44.080 of the Pleasanton Municipal Code (PMC) to: (1) modify the definition of Light Industrial; (2) establish the definition of an Innovation-Based Business (IBB); (3) modify Table 18.44.080 to permit or conditionally permit IBB uses in the C-R(p), I-P, I-G,
O, PUD-C (Johnson Drive Economic Development Zone), PUD-C-O, PUD-I, PUD-I/C- O, and PUD-MU Districts, and the following Districts of the Hacienda PUD Area: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD; (4) modify the Design Review requirements for (a) industrial tenants leasing space in a previously reviewed and approved building; and (b) industrial tenants that are permitted by right within an industrial zone; and (5) modify specific and related development standards for IBB uses.
Action Recommended: Adopt Resolution No. PC-2025-17, approving the PMC zoning text amendments.
Action Taken: Adopted Resolution No. PC-2025-17, as recommended.
Vote: 5-0
Prepared by: Submitted by: Approved by:
Melinda Denis
Zoning Administrator
Ellen Clark
Director of Community and
Economic Development
Gerry Beaudin
City Manager
Item #5
CITY COUNCIL AGENDA REPORT
August 19, 2025
Community and Economic Development
TITLE: INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE AMENDING CHAPTER 18 ZONING OF THE PLEASANTON MUNICIPAL CODE (PMC) AND FINDING THAT SUCH AMENDMENTS ARE EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER GUIDELINES SECTION 15061(B)(3) (COMMON SENSE EXEMPTION) AND AMENDING CHAPTERS 18.08, 18.20, 18.40, 18.48, 18.84, 18.88, 18.92, AND TABLE
18.44.080 OF THE PMC TO: (1) MODIFY THE DEFINITION OF LIGHT INDUSTRIAL; (2) ESTABLISH THE DEFINITION OF AN INNOVATION-BASED BUSINESS (IBB); (3) MODIFY TABLE 18.44.080 TO PERMIT OR
CONDITIONALLY PERMIT IBBS IN VARIOUS COMMERCIAL, OFFICE,
INDUSTRIAL AND RELATED PLANNED UNIT DEVELOPMENT (PUD)
DISTRICTS AND IN VARIOUS DISTRICTS OF THE HACIENDA PUD AREA; (4)
MODIFY THE DESIGN REVIEW REQUIREMENTS TO REDUCE THE LEVEL OF
DESIGN REVIEW FOR IBBS MAKING LIMITED BUILDING AND SITE PLAN CHANGES; AND (5) MODIFY SPECIFIC AND RELATED DEVELOPMENT
STANDARDS FOR IBBS
SUMMARY
The proposed Ordinance would amend various chapters of the Pleasanton Municipal Code (PMC) regarding “Innovation-Based Businesses” (IBBs) by defining them as a distinct use category and providing tailored zoning requirements that will facilitate these high-value, relatively low-impact industrial uses in appropriate locations. The proposed amendments have been developed to advance Priority 5.0 of the City’s Economic Development Strategic Plan (EDSP), which directs the City to identify zoning modifications that would help attract the Life Sciences/Biotechnology sector and other target industries to Pleasanton. It also aligns to the ONE Pleasanton Strategic Plan and the priority established in 2025 to focus on Economic Development, including Strategic Plan Goal E, Strategy 4 to implement the EDSP.
Amendments are proposed to several chapters of the PMC to include:
1. An update of the definition of Light Industrial
2. The addition of a new definition for IBB
3. Modifications to PMC Table 18.44.080 to allow or conditionally allow IBBs in several commercial, office, and industrial zones, including parts of the Hacienda planned unit development (PUD) Area
4. Revisions to the Design Review requirements for IBB uses involving construction or significant alteration of existing buildings; leased space in an already approved building; or a permitted use.
5. Adjustments to related development standards for IBBs to provide more flexibility as to building height, establish design requirements when located next to sensitive uses
(such as residential) and minimize conflicts between uses.
The Planning Commission unanimously recommended approval of the proposed PMC amendments at its July 23, 2025, meeting, with the amendments reflecting some refinements based on initial Commission review and comment. Accordingly, the proposed PMC amendments are before the City Council for consideration. The City Council may approve the proposed PMC amendments without changes, or modify or deny the proposed amendments.
RECOMMENDATION
1. Find that the proposed PMC amendments are exempt from the California Environmental Quality Act under Guidelines Section 15061(b)(3) (common sense exemption).
2. Introduce an Ordinance, and waive the first reading, approving amendments to Chapters 18.08, 18.20, 18.40, 18.48, 18.84, 18.88, 18.92, and Table 18.44.080 of the Pleasanton Municipal Code (PMC) to: (1) modify the definition of Light Industrial; (2) establish the definition of an Innovation-Based Business (IBB); (3) modify Table
18.44.080 to permit or conditionally permit IBBs in various Commercial, Office, Industrial and related PUD districts and in various Districts of the Hacienda PUD Area; (4) modify the Design Review requirements to reduce the level of design review for IBBs making limited building and site plan changes; and (5) modify specific and related development standards for IBBs.
BACKGROUND
Pleasanton’s industrial sector plays a key role in creating quality jobs and economic vitality. In recent years, Pleasanton’s office and retail sectors have both experienced contraction and uncertainty. But meanwhile, several new light industrial sectors, collectively known as Innovation-Based Business (IBBs), have emerged that offer new economic opportunities for Pleasanton.
While Life Sciences and Biotechnology are sectors most often thought of under this category, it can also include other industries such as Robotics, Advanced Manufacturing, Food Tech, and similar uses. These uses are already allowed in several of the City's zoning districts but currently, they are included in the Light Industrial definition, which can cause confusion and inefficiency, and may preclude the ability for IBBs to locate in other areas where they may in fact be compatible and suitable uses. Unlike either Light Industrial or Heavy Industrial uses, IBBs are characterized by several features:
• Buildings often have exterior architecture similar to, or compatible with, office buildings • The interior is designed to be highly flexible to accommodate a range of uses over time, including office, lab, testing, or small-scale manufacturing • All operations take place indoors
• The nature of the operations does not tend to generate noise, odor, vibrations, or other potential nuisances that extend to adjacent properties
• Although controlled substances may be used on-site, IBBs do not have the same level of safety or hazardous materials concerns as Heavy Industrial uses • Occupancy levels are typically much lower for IBB than for office uses, at about one
employee per 300 to 400 square feet, compared to one per 250 square feet for office
Pleasanton is well-positioned to attract new IBBs, with a solid and diverse industrial base and
5.2 million square feet of current inventory. Unfortunately, Chapter 18 Zoning of the PMC is outdated, and as a result, it may create unnecessary barriers to IBBs that may impede this type of new investment in Pleasanton.
Many of the IBBs noted above have specific facility requirements and typically need to build out their new space/facilities within a very tight schedule, because of the nature of their investment/capital funding and business models. Thus, cities that can offer them expedited review, certainty, and accommodation during the approval process are much more attractive locations for investment. Conversely, IBBs avoid locating where the zoning requirements could cause unnecessary delays, uncertainty, or impose unreasonable requirements that create barriers to investment.
In 2023, the City Council, as part of their adoption of the updated Economic Development Strategic Plan (EDSP), approved a major initiative to attract the Life Sciences/Biotechnology sector and modernize the City’s Zoning and permit process to reduce regulatory barriers for those businesses. This initiative appears as Initiative 5.1 within the EDSP. In March, 2025, the City Council affirmed seven priority strategies for the 2025/26 Fiscal Year from the ONE Pleasanton Strategic Plan, including a focus on Economic Development and, specifically, Strategic Plan Goal E, Strategy 4 to implement the EDSP.
As outlined in the July 23, 2025, Planning Commission Agenda Report (Attachment 2), staff worked with life sciences industry consultant Alex Greenwood Group to evaluate Pleasanton’s current zoning and identify updates to better support biotechnology and other IBBs.
The review included:
• Analyzing current industrial zoning for clarity and efficiency • Comparing Pleasanton’s zoning with industry needs against other successful cities that have successfully attracted IBB uses
• Gathering input from local businesses and community leaders
The assessment identified several issues that limit Pleasanton’s ability to attract and support IBBs as follows:
• Outdated land use definitions that don’t account for newer innovation-based industries • Some zoning districts require unnecessary conditional use permits for low-impact businesses
• Restrictions on complementary uses, like hotels, may limit business potential • Heavy reliance on PUD’s makes zoning unclear
• There is no online, interactive zoning map for easy research by businesses • Development standards (height, setbacks, parking) need updating to reflect current industry needs
• The PMC unnecessarily triggers Design Review in many cases
• These factors slow down project approvals and discourage investment
The assessment further stated that Pleasanton has many strengths—including a high quality of life and a skilled workforce—but IBBs often require fast, flexible zoning processes due to tight timelines. To stay competitive, it was recommended that Pleasanton modernize its Zoning Code to reduce delays and provide more certainty for IBBs.
ECONOMIC VITALITY COMMITTEE ACTION
At its April 17, 2025, meeting, the Economic Vitality Committee (EVC) received an update on the City’s efforts to create a business roadmap that provides a clear pathway for zoning and permitting for the life sciences and biotechnology sectors. Staff presented the proposed amendments to the PMC to update the industrial definitions and establish a third type of industrial use definition – “Innovation-Based Business” (IBB), modify the list of permitted uses, modify the design review requirements, modify development standards for industrial districts, and enhance the City website content to provide zoning information for prospective businesses. The EVC members asked clarifying questions regarding the recommendations.
No formal action was taken other than to receive the update and provide feedback.
PLANNING COMMISSION ACTION
The Planning Commission considered the proposed PMC Amendments (see Attachment 1, Exhibit A) at public hearings on May 28 and July 23, 2025.
At the May hearing, the Planning Commission expressed general support for encouraging and streamlining IBBs but raised several key questions requiring further analysis. These included how building height thresholds should be determined—either by distance from BART as had been initially proposed by staff, or for more tailored geographic boundaries—and whether IBB zoning would be appropriate throughout all proposed areas. The Commission also requested more information on setbacks near residential zones, whether complementary uses to IBBs (hotels and personal services) should be universally permitted in Industrial and Office Districts allowing IBBs, and a detailed map of the Hacienda PUD Area Districts and their allowed uses.
Staff provided the Planning Commission with a revised package of PMC Amendments based on their previous direction for consideration at their July 23, 2025, hearing. Details of the revised package are discussed in more detail below and are provided fully in Attachment 1, Exhibit A. The Planning Commission was supportive of the proposed revisions with the additional changes suggested by staff, recommended no additional revisions, and unanimously recommended approval of the proposed PMC Amendments to the City Council.
Please see Attachment 2, the Planning Commission agenda report from July 23, 2025, for more information related to the evolution of the proposed PMC amendments. Please also see Attachment 3, which includes a package of maps and diagrams provided to the Planning Commission in response to their questions and requests at their May 28, 2025, hearing.
DISCUSSION
Recommended PMC Amendments
Based on the analysis detailed above, several recommendations were developed for updating and improving the City’s industrial zoning. These recommendations are summarized below and have been incorporated into the proposed ordinance (Attachment 1, Exhibit A). Additional
details of the proposed amendments are provided in the July 23, 2025, Planning Commission Agenda Report (Attachment 2).
1. Adjust the definition of “Light Industrial” (PMC Section 18.08.263); and establish a new industrial use definition: “Innovation-Based Business” (IBB) (Proposed PMC Section 18.08.264)
The PMC would be amended to create a new category of industrial use called “Innovation- Based Business” (IBB) to better reflect modern, low-impact industries like research and development, biotech, and data centers. These uses are typically tech-focused, operate indoors, and have minimal off-site impacts. To support this change, the existing definition of “Light Industrial” would be updated to remove IBB-type uses and more clearly focus on more traditional light-industrial activities like warehousing, logistics, and light manufacturing. This distinction will help streamline project review and improve zoning clarity, by setting the stage for tailored regulations applicable to IBBs.
2. Adjust the restrictions on various industrial and industrial-supporting uses within the C-R(p), O, I-P, I-G, PUD-C (Johnson Drive Economic Development Zone only), PUD- C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts and the following Districts within Hacienda PUD Area: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD (see Table 18.44.080)
IBBs, such as those in biotech and advanced manufacturing, seek high-quality buildings and access to amenities to attract top technical talent. For this reason, the trend has been for IBBs to locate in buildings that offer many of the same amenities and architectural features as premium (“Class A”) office buildings. To support this trend, the proposed PMC amendments would allow IBBs in a range of zoning districts where services and amenities such as educational uses, personal services, and hotels are already permitted, conditionally permitted, or could be permitted as part of an IBB project.
IBBs would be permitted or conditionally permitted in several commercial, office, industrial, mixed-use, and Hacienda PUD districts as listed above, as well as in the area surrounding Stoneridge Mall and in the JDEDZ. IBBs would not be permitted in the Downtown Specific Plan Area. Minor updates to existing PUDs may be needed on a case-by-case basis (processed in conjunction with a new proposed IBB use) to ensure consistency with the new IBB framework and the existing PUD regulations.
3. Amend Chapter 18.20 - Design Review to modify the Design Review requirements for (a) IBBs constructing new and/or significantly modifying existing buildings, (b) IBBs leasing space in a previously reviewed and approved building, and (c) IBBs that are permitted by right:
Currently, nearly all industrial projects with exterior changes must go through the City’s full Design Review process, even if the use is already permitted by zoning. Whether an Administrative Design Review, or Planning Commission Design Review, this can add significant time, cost, and uncertainty for applicants, discouraging investment from IBBs that often seek quick, predictable approvals. Requiring Design Review for minor exterior changes (like repainting a building or minor facade changes) undermines the intent of by-right zoning and creates unnecessary obstacles.
To address this, proposed PMC Amendments would revise the Design Review process. For
permitted IBBs, only new construction or major modifications would trigger Design Review— typically at the administrative (Zoning Administrator) level unless a referral to the Planning Commission is warranted. This balanced approach preserves design oversight for significant projects while streamlining approvals for lower-impact improvements, helping Pleasanton stay competitive for IBB investment.
4. Adjustment to development standards for IBBs and zones where IBBs are permitted or conditionally permitted:
At the Planning Commission's request, staff provided maps and diagrams (Attachment 3) identifying areas of Pleasanton that could be affected by the proposed IBB zoning framework.
These visuals help assess whether IBB zoning is appropriate across all proposed areas or if certain limitations should be applied based on location, compatibility with nearby uses, and potential impacts on sensitive receptors such as residential uses.
Following feedback from the Planning Commission at the May 28 hearing, staff refined the proposed development standards for IBBs to balance flexibility with safeguards. The updated development standards emphasize protection for existing residential areas and sensitive uses while allowing IBBs to operate efficiently. These refinements are detailed in Attachment 1, Exhibit A, which includes the revised PMC amendments recommended for approval. As described above, while the design review requirements have been simplified and streamlined, design review would continue to be required for new buildings and significant building additions, allowing for adjustments to building massing, height, setbacks and other aspects to alleviate potential impacts. In its discussion with the Planning Commission, staff further noted that site planning requirements, including parking, pedestrian walks, storm detention facilities, fire lanes, drive aisles, landscaping and other features, mean that buildings typically include large setbacks and separations from adjacent property lines and uses.
Building Heights
To meet operational needs, IBBs often require taller buildings with higher floor-to-floor heights.
New height limits are proposed based on zoning district and geographic context:
• Up to 85 feet in select commercial and mixed-use districts (e.g., Stoneridge Mall and the Johnson Drive Economic Development Zone)
• Up to 55 feet in most industrial and office zones
• Up to 85 feet, 5 inches in designated parcels within Hacienda, where already allowed by the Hacienda PUD
Additional height may be allowed for rooftop equipment screening. Design measures—such as setbacks above the second story and pedestrian-oriented building design—are required for buildings over 40 feet, especially near residential areas.
IBB Location Restrictions
IBBs would be prohibited within the Downtown Specific Plan Area. While some smaller parcels in O and I Districts may not accommodate IBBs due to development constraints, staff believes specific exclusions are not needed, as existing standards naturally limit their feasibility.
Parking Requirements
Updated standards clarify that IBBs must provide parking at one space per employee on the
maximum shift or one per 300 square feet, unless reduced under state law for transit-oriented sites.
Service Equipment and Emissions
New rules ensure building equipment is screened and placed to reduce visual impacts.
Existing regulations prohibiting hazardous emissions would be updated to require compliance with all applicable Federal, State, and BAAQMD standards.
Evolution of PMC Amendments
While staff supports the PMC Amendments recommended for approval by the Planning Commission (Attachment 1, Exhibit A), staff originally proposed a broader set of amendments aimed at expanding the ability for IBB support services and amenity-type uses—specifically personal services and hotels/motels—to locate in more zoning districts that are in closer proximity to areas where IBBs would likely locate. This would have been achieved by allowing these uses either by right (permitted) or with a Minor Conditional Use Permit (MCUP) reviewed at the Zoning Administrator level in districts where they are not currently permitted.
As outlined in the July 23, 2025, Planning Commission staff report (Attachment 2), staff ultimately concurred with the Planning Commission’s view that hotels and motels are already permitted in locations likely to be near IBBs and therefore did not pursue that recommendation further. Similarly, personal services are already allowed in several districts in proximity to likely IBB locations. As a result, staff limited its final recommendation to allowing personal services only when located within the same site as an IBB.
Other Implementing Actions to Support IBBs
Staff notes that the proposed zoning updates will help remove key regulatory barriers and make it easier to attract IBBs to Pleasanton. However, the growth of IBBs will still be limited by the General Plan’s current Floor Area Ratio (FAR) cap of 0.5 in industrial areas. To address this, staff recommends a two-step approach: first, move forward with the proposed PMC Amendments limits. This second step would require more time and could involve environmental review under CEQA, likely occurring within the next 12 to 24 months.
In addition, while the current PMC Amendments make targeted improvements, staff see (and are planning for) a broader need to update other sections of the PMC—particularly the Design Review chapter—to better support economic development, streamline processes, and reduce unnecessary administrative burdens.
General Plan Consistency
As discussed in detail in the July 23, 2025, Planning Commission Agenda Report (Attachment 2), the proposed PMC Amendments to support IBBs are consistent with the goals and policies of the City’s General Plan. The General Plan promotes sustainable economic growth, diversification of the local economy, and advancement in technology and education— objectives directly supported by encouraging IBBs.
The amendments align with land use designations such as General and Limited Industrial (I-P and I-G zones), where IBBs would be a compatible and appropriate subcategory. They are also consistent with the intent of other designations, such as Retail/Highway/Service Commercial, Business and Professional Office, and Business Park areas, given that IBBs are low-impact, clean commercial uses.
By modernizing zoning regulations and streamlining review processes, the City would create a more innovation-friendly environment. This helps attract and retain high-value industries, generate high-quality jobs, and promote clean, resource-efficient technologies. These efforts support long-term goals for economic resilience and quality of life in Pleasanton.
The proposed PMC Amendments further advance several General Plan policies and programs related to sustainability, community development, and economic vitality—such as reusing underutilized sites (Program 2.2), supporting transit-oriented growth (Program 2.4), and promoting a diverse economic base (Goal 2, Policy 1, Program 18.1).
EQUITY AND SUSTAINABILITY
The action encourages the revitalization of existing and underutilized sites, especially within the downtown, as well as assisting in the attraction and retention/expansion of new and existing businesses. Approval of the proposed PMC Amendments would provide new opportunities for IBBs, which are generally green- and smart-centric based businesses that create high-quality jobs and have minimal impacts on the environment and surrounding uses while also enhancing the quality of life for residents by creating new revenue streams to support City services and infrastructure.
OUTREACH
Notice of this meeting was published as a legal display ad in the Pleasanton Weekly in accordance with the noticing requirements of the PMC. At the time this report was published, no comments were received by staff. Public comments received after publication of this report will be forwarded to the City Council as supplemental information prior to the hearing.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton citywide strategic goal of Building a Community Where Everyone Belongs, Strategy 4, which aims to implement the updated 2024- 2028 Economic Development Strategic Plan initiatives, including retail revitalization, ensuring the vibrancy of Pleasanton’s downtown, business attraction, retention, and expansion, and workforce development. The proposed PMC Amendments would provide new zoning opportunities for highly desirable IBBs. The City seeks to support IBBs for several strategic, economic, and social reasons, including, but not limited to: economic growth and job creation, improved competitiveness, talent attraction and retention, enhanced quality of life, sustainable development, and new streams of revenue generation.
FISCAL IMPACT
There is no direct fiscal impact associated with the proposed actions. New development resulting from the proposed actions would be responsible for paying current development impact fees, the costs of any required utility or infrastructure improvements, and meeting the applicable requirements of the PMC. Projects could incrementally increase the demand for City services but would also add property and/or sales tax revenue and help proportionally fund City infrastructure improvements.
ENVIRONMENTAL ASSESSMENT
The proposed PMC Amendments to Chapter 18 Zoning of the PMC are exempt from environmental review under CEQA Guidelines Section 15061(b)(3) in that CEQA only applies
to projects that have the potential for causing a significant effect on the environment. Since it can be seen with certainty that there is no possibility that the proposed PMC Amendments will have a significant effect on the environment, no additional environmental review is required.
The proposed PMC Amendments involve uses that are less intensive than existing industrial uses in the City and do not generate significant impacts to adjacent properties. Such uses would be subject to conformance to specific performance standards to control the potential effects of noise, odors, vibration, and other similar external and/or off-site impacts, including new IBBs proposed to be located adjacent to existing residential development. Any IBBs that involve the use of hazardous materials or produce hazardous waste are required to follow federal, state, and local regulations. Those regulations impose extensive environmental, health, and safety regulations on such uses. While the regulations would provide somewhat more permissive standards with respect to allowable building heights, such heights are similar to those which are already seen within Hacienda Business Park and in the vicinity of the two BART stations, and design review requirements and design standards would ensure that buildings are properly designed and sited to ensure compatibility with surrounding development.
Considering the extensive regulatory requirements, less restrictive local zoning regulations for innovation-based businesses involving hazardous materials or hazardous waste would not result in any new environmental impacts. CEQA review, if any, for future projects would be conducted on a project-by-project basis, should the unique characteristics of a proposed use or location warrant such review.
SUMMARY/CONCLUSION
Based on the analysis detailed in this report, the Planning Commission and staff have developed and proposed PMC Amendments to improve the City’s Industrial Zoning. The proposed PMC Amendments are incorporated into Attachment 1, Exhibit A. The proposed Industrial Zoning updates would remove outdated regulatory barriers and, in so doing, would facilitate the attraction of high-value, tech-centered industrial uses that provide high-quality jobs and economic vitality to Pleasanton.
Prepared by: Submitted by: Approved by:
Eric Luchini, Senior Planner Ellen Clark, Director of Community and Economic Development
Gerry Beaudin, City
Manager
Attachments:
1. Ordinance Introducing IBB Amendments
2. July 23, 2025, Planning Commission Agenda Report (No Exhibits)
3. Planning Commission requested maps and diagrams
ORDINANCE NO.
A
N ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON FINDING
AMENDMENTS TO THE ZONING CODE ARE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT UNDER GUIDELINES SECTION 15061(B)(3) AND APPROVE AMENDMENTS TO CHAPTERS 18.08, 18.20, 18.40, 18.48, 18.84, 18.88,
18.92, AND TABLE 18.44.080 OF THE PLEASANTON MUNICIPAL CODE (PMC) TO:
(1)
M
ODIFY THE DEFINITION OF LIGHT INDUSTRIAL; (2) ESTABLISH THE DEFINITION OF AN INNOVATION -BASED BUSINESS (IBB); (3) MODIFY TABLE
18.44.080 TO PERMIT OR CONDITIONALLY PERMIT IBBS IN THE C-R(P), O, I-P, I-G,
PUD-C (JOHNSON DRIVE ECONOMIC DEVELOPMENT ZONE ONLY), PUD-C- O, P
UD-I, PUD-I/C-O, AND PUD-MU DISTRICTS, AND THE FOLLOWING DISTRICTS OF THE HACIENDA PUD AREA: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, AND MCOIPD; (4) MODIFY THE DESIGN REVIEW REQUIREMENTS FOR: (A) IBBS
CONSTRUCTING NEW AND/OR SIGNIFICANTLY MODIFYING EXISTING
BUILDINGS, (B) I BBS LEASING SPACE IN A PREVIOUSLY REVIEWED AND APPROVED BUILDING, AND (C) I BBS THAT ARE PERMITTED BY RIGHT; AND (5)
MODIFY SPECIFIC AND RELATED DEVELOPMENT STANDARDS FOR IBBS, AS FILED UNDER CASE NO. P25-0192
W
HEREAS, on April 6, 2025, the City of Pleasanton proposed to amend Chapters 18.08,
18.20, 18.40, 18.48, 18.84, 18.88, 18.92, and Table 18.44.080 of the Pleasanton Municipal Code (PMC) to: (1) modify the definition of Light Industrial; (2) establish the definition of an Innovation- Based Business (IBB); (3) modify Table 18.44.080 to permit or conditionally permit IBBs in the C- R(p), O, I-P, I-G, PUD-C (Johnson Drive Economic Development Zone only), PUD -C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts, and the following Districts of the Hacienda PUD Area: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD; (4) modify the Design Review requirements for: (a) IBBs constructing new and/or significantly modifying existing buildings, (b) IBBs leasing space in a previously reviewed and approved building, and (c) IBBs that are permitted by right; and (5) modify specific and related development standards for IBBs (hereinafter the “Project”); and
W
HEREAS, the subject/affected properties are zoned C-R(p), O, I -P, I -G, PUD -C (Johnson Drive Economic Development Zone only), PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts, and the following Districts of the Hacienda PUD Area: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD Districts; and
W
HEREAS, the City of Pleasanton is the lead agency on the Project, and the City Council is the decision-making body for the proposed approval of the Project; and W
HEREAS, on May 28 and July 23, 2025, the Planning Commission held a duly noticed public hearing to consider the Project, all public comments and testimony, and findings; and then recommended approval of the Project to the City Council; and W
HEREAS, on August 19, 2025, the City Council held a duly noticed public meeting to consider the Project, all public comments and testimony, findings, and the Planning Commission recommendation.
NO
W, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:
Attachment 1
Ordinance No.
Section 1: Prior to taking action on the Project, and at a properly noticed public meeting, the City Council reviewed written and oral staff reports, conducted a public hearing on the Project and took testimony, and received into the record all pertinent documents related to the Project (collectively, the “Record Evidence”). The City Council’s determination is based on the Record Evidence, which is incorporated into this Ordinance by reference.
Section 2: The Project is consistent with the adopted General Plan and the Economic Development Strategic Plan as it aligns with the applicable land use designations and supports the General Plan’s and the Economic Development’s S trategic Plan’s Programs, Policies, and Goals related to sustainability, community development, industrial, commercial, office, and the economic and fiscal element. As such, the Project complies with the requirements of Government Code Section 65860 regarding zoning consistency with the General Plan.
Section 3: The City Council finds the proposed text amendments to Chapter 18 Zoning of the Pleasanton Municipal Code are exempt from environmental review under CEQA Guidelines Section 15061(b)(3) in that CEQA only applies to projects that have the potential for causing a significant effect on the environment. Since it can be seen with certainty that there is no possibility that the proposed text amendments will have a significant effect on the environment, no additional environmental review is required. The proposed amendments involve uses that are less intensive than existing industrial uses in the City and do not generate significant impacts to adjacent properties. Any innovation- based businesses that involve the use of hazardous materials or produce hazardous waste are required to follow federal, state, and local regulations. Those regulations impose extensive environmental, health, and safety regulations on such uses. In light of the extensive regulatory requirements, less restrictive local zoning regulations for innovation- based businesses involving hazardous materials or hazardous waste would not result in any new environmental impacts. CEQA review, if any, for future projects may be conducted on a project - by-project basis.
Section 4: The City Council has considered the findings made in Planning Commission Resolution No. PC-2025-17 and hereby adopts the same findings by this reference, and based upon the City Council’s own independent review and considerations, approves Case No. P25-0192, the application of the City of Pleasanton to amend Chapters 18.08, 18.20, 18.40,
18.48, 18.84, 18.88, 18.92, and Table 18.44.080 of the Pleasanton Municipal Code (PMC) to: (1) modify the definition of Light Industrial; (2) establish the definition of an Innovation- Based Business (IBB); (3) modify Table 18.44.080 to permit or conditionally permit IBBs in the C -R(p), O, I-P, I-G, PUD-C (Johnson Drive Economic Development Zone only), PUD-C-O, PUD-I, PUD- I/C-O, and PUD-MU Districts, and the following Districts of the Hacienda PUD Area: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD; (4) modify the Design Review requirements for: (a) IBBs constructing new and/or significantly modifying existing buildings, (b) IBBs leasing space in a previously reviewed and approved building, and (c) IBBs that are permitted by right; and (5) modify specific and related development standards for IBBs, as attached hereto and incorporated herein by reference as Exhibit A.
Section 5. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.
Section 6. This ordinance shall be effective thirty (30) days after its passage and adoption.
Ordinance No.
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on August 19, 2025, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
______________________________
Jack Balch, Mayor
ATTEST:
____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel G. Sodergren, City Attorney
Ordinance No.
EXHIBIT A
DRAFT AMENDMENTS TO CHAPTERS 18.08, 18.20, 18.40, 18.48, 18.84, 18.88, 18.92, AND TABLE 18.44.080 OF THE PLEASANTON MUNICIPAL CODE (PMC)
(PAGE INTENTIONALLY LEFT BLANK)
Chapter 18.08 Definitions (See entire Chapter here: PMC Chapter 18.08) is hereby amended to read:
§ 18.08.263. Industrial, light.
"Light industrial" means a category of less intrusive industrial uses that is capable of operation in such a manner as to control the external effects of manufacturing processes, such as smoke, noise, vibration, soot, and odor. It includes , but is not limited to:
a. Warehousing, storage, wholesaling, logistics, and distribution uses. b. Printing, contractors, and business services not generally patronized by the general public. c. Food processing, recycling, laundry plants, light assembly and fabrication, and other industrial operations with minimal risk of off-site impacts.
d. Outdoor storage and construction yard space.
e. Artist or artisan workspace that involves the production of an applied art or craft strictly using hand tools or small mechanical equipment.
limited intensity levels of manufacturing and assembly activities primarily from previously prepared or refined materials, or from raw materials that do not need refining, warehousing with limited direct public access, research and development, packaging, and associated offices and similar uses as determined by the director of community development within an enclosed building. This use category includes, but is not limited to, food processing, contractors, call centers, textiles, wood products, printing, pharmaceuticals, machinery manufacturing, research and development, laundry plants, laboratories, and regional distribution, but excludes basic industrial processing from raw materials, and vehicle/equipment services.
§ 18.08.264. Industrial, Innovation-Based Business.
"Innovation-Based Business" ("IBB") means industrial activities characterized by: (a) use of advanced technology; (b) smaller scale production and/or focus on research & development; (c) operations that are entirely indoors; and (d) industrial processes that may involve higher investment in equipment and utilities compared to light industrial uses but do not generate excessive impacts to adjacent properties. Includes Research & Development (R&D), data centers, pilot production, machinery manufacturing, small-to-medium- scale production facilities focused on scientific research and the design, development, and testing of electrical, electronic, magnetic, optical, pharmaceutical, chemical, and biotechnology components and products, or any other similar uses as determined by the Zoning Administrator or Planning Commission pursuant to Chapter 18.128. Uses may include the handling of some hazardous materials but regulated so as to mitigate the risk of off-site impacts. In any district that permits innovation-based businesses, design review shall be required as prescribed by Chapter 18.20.
Chapter 18.20 Design Review (See entire Chapter here: PMC Chapter 18.20) is hereby amended to read:
§ 18.20.010. Projects subject to design review.
In order to preserve and enhance the city's aesthetic values and to ensure the preservation of the public health, safety, and general welfare, the following projects shall be subject to discretionary design review.
A. The planning commission is empowered to review and make decisions concerning the following classes of projects:
1. All outdoor uses, new improvements and structures, or expansions thereof, proposed within all zoning districts except the PUD district.
2. Any matter referred to it by the zoning administrator for decision.
3. Appeals of items acted upon by the zoning administrator.
B. The zoning administrator shall review and make decisions concerning the following classes of projects:
1. All accessory structures which exceed 10 feet in height, measured from average ground level to the highest point on the structure.
2. Additions to single-family houses which exceed 10 feet in height, as height is defined in this title.
3. Fences, walls, and hedges greater than six feet in height, as height is defined in this title.
4. All models of single-family projects.
5. All custom single-family homes.
6. All outdoor uses, new improvements, and structures in PUD districts in which the conditions of approval specifically have delegated decision making authority over design issues to the preexisting design review board.
7. All signs.
8. All satellite earth stations and microwave dish antennas, whether located in a residential or nonresidential district.
9. Minor building additions in "straight zoned" (non-PUD) districts. (Minor building additions in PUD districts would continue to be treated as minor modifications, subject to staff approval.)
10. Exterior improvements or expansions to unreinforced masonry buildings, as defined in Section
18.08.580 of this title.
11. Commercial and noncommercial towers, spires, cupolas, chimneys, penthouses, water tanks, fire towers, flagpoles, monuments, scenery lofts, and similar structures.
12. Commercial and noncommercial radio and television antennas and transmission towers, personal wireless service facilities, and receive-only antennas greater than 10 feet in height.
13. All covered front porches that are located in the front yard setback area in the R-1, RM zoning districts and PUD zoned residential properties referencing the R-1/RM development standards of this code.
14. Small electricity generator facilities, and small fuel cell facilities.
15. Additions and exterior modifications/alterations listed below to single-family houses in residential zoning districts within the Downtown Specific Plan Area that are considered historic resources as defined by the Downtown Specific Plan:
a. Wall and foundation cladding including, but not limited to, material, finish, shape, orientation, and joinery.
b. Porches and balconies including, but not limited to, banisters/railings, balusters, posts/supports, and
material.
c. Windows including, but not limited to, window shape, size, placement, operation, material, trim/surround, mullions/glazing pattern, and recess from the exterior wall.
d. Roofs including, but not limited to, roof form, eaves, material, color, and pitch.
e. Chimneys including, but not limited to, material, finish, location, size, and shape.
f. Front doors.
g. Architectural trim and details including, but not limited to, corbels, knee braces, brackets, cornice, dentils, etc.
The zoning administrator may refer any of the above items to the planning commission for review and action.
16. All construction of a new building(s) or require a significant building addition(s) as determined by the zoning administrator associated with innovation-based businesses prescribed by Chapter 18.08.
Innovation-based businesses that are occupying a previously approved building(s) with no exterior changes, minor building addition(s)/modification(s), or site plan only modification(s) as determined by the zoning administrator shall not be subject to design review.
The zoning administrator may refer any of the above items to the planning commission for review and action.
C. Modifications or deviations from an approved plan, if deemed substantial by the zoning administrator, shall be reviewed in accordance with the procedures for the original use or structure classification.
D. The zoning administrator may waive review altogether or administratively process an application if a new or modified use or structure shall not be visible from any public street or area held open to the public.
Chapter 18.40 Office District (See entire Chapter here: PMC Chapter 18.40) is hereby amended to read:
§ 18.40.055. Service Equipment.
In all applicable O Districts and any district that permits innovation-based businesses, equipment required for building services such as transformers, emergency generators, gas meters, and similar components shall be sited to minimize visual impact from public open spaces and primary pedestrian and vehicular routes, and such equipment shall be screened per the requirements of Chapter 18.84.
Table 18.44.080 Permitted and Conditional Uses (See entire Table here: PMC Table 18.44.080 ) is hereby amended to read:
The following uses shall be permitted uses or conditional uses in a commercial, mixed-use, office, or industrial district according to the following legend:
P Permitted Use MU-T Mixed Use Transitional
C Conditional Use CR Regional Commercial District
MCUP Minor Conditional Use CS Service Commercial District TC Temporary Conditional Use CF Freeway Interchange Commercial District CN Neighborhood Commercial District O Office District
CC Central Commercial District IP Industrial Park District MU-D Mixed Use Downtown IG General Industrial District
If a property is zoned PUD, then the PUD shall be consulted for permitted and conditionally permitted uses before consulting this table. Where there is a conflict between Table 18.44.080 and the PUD, the PUD shall govern.
USES C-N C-C C-R
(m1)
C-R
(p2)
C-S C-F O I-P I-G MU-D MU-
T35
Heavy industrial C13 C13
Light industrial33 P P P
Innovation-Based
Business36, 37, 38
P36 MCUP36 P36 P36
Microbreweries16 P P P P P P P
"Radioactive materials
uses" as defined in
Section 18.08.445 of this
title
C C13
Rental yards, including
the rental of hand tools,
garden tools, power tools,
trucks and trailers and
other similar equipment
C
Warehousing, not
including storage of fuel
or flammable liquids33
P11, 17, 18 MCUP MCUP P
Wineries16 P P P P P P P
Nursery schools4, 5 C C C
Schools and colleges
with more than 20
students in the facility at
any one time. This
category includes trade
schools, business
schools, heritage schools,
music and art schools,
tutoring, but does not
include general purpose
schools5, 6
MCUP MCUP18 MCUP MCUP MCUP MCUP C MCUP MCUP MCUP18 C
Offices, including, but
not limited to, business,
professional and
administrative offices
P P18 P P P P P P18 P
Personal services26, 39 P P18 P P P P18 P
Hotels and motels P C P MCUP
Notes:
1 Uses which are part of a completely enclosed mall complex, except where specifically allowed outside of the mall, all activities take place entirely indoors. 2 Uses on peripheral sites physically separated from a central enclosed mall. 4 State-mandated outdoor play areas shall face new or existing landscaping sufficient to buffer the play area from view, shall be separated from customer parking areas by a heavy wood fence or comparable barrier, shall be isolated from loading docks and asso ciated delivery truck circulation areas, and shall contain landscaping for outdoor children's activities. The standard city noise ordinance applies. 5 The use is subject to the following conditions: (1) The facility shall adhere to all occupancy, ADA, California Building Code, and exiting requirements; (2) The zoning administrator finds that adequate parking is available for the said use, and the proposal has an effective traffic circulation system including pick-up and drop-off for business patrons; (3) The standard city noise ordinance applies; (4) If applicable, an outdoor play area proposed would not cause the ambient noise
levels at the property plane to increase by 4 dB Ldn. The zoning administrator may request a noise study or other professiona l study in order to determine whether the use meets or exceeds this threshold.
6 Music and art schools shall be at least 150 feet from an R district. 11 A conditional use permit shall be required for special downtown accessory entertainment uses, as defined in Chapter 18.08 of this title, and the use does not comply with the hour restrictions and/or conditions required for the use to be a permitted use or a temporary conditional use. 13 The city planning commission shall make a specific finding that the use will conform with each of the required conditions pre scribed in Sections 18.48.040 through 18.48.120 of this chapter, in addition to the findings prescribed in Section 18.48.060. 16 The following conditions shall apply to microbreweries and wineries: (1) The zoning administrator finds that adequate parking is available for said use; (2) If the zoning administrator determines that the use will be or is creating odor problems, an odor abatement device determined to be appropriate by the zoning administrator shall be installed within the exhaust ventilation system to mitigate brewery odors; (3) The applicant is in compliance with all applicable requirements of Chapter 9.04 of this code; (4) If operation of the use results in conflicts pertaining to parking, noise, odors, traffic, or other factors, the zoning administrator may modify or add conditions to mitigate such impacts, or may revoke the zoning certificate for the use. 17 Basement storage as defined in Section 18.08.057 shall be permitted as warehousing in the central commercial (C-C) zoning district, subject to meeting all of the following criteria:
a. Basement storage shall be limited to the C-C zoning district within the downtown specific plan area and limited to commercial buildings only;
b. Basement storage shall be limited to nontoxic, nonhazardous materials only. It is the responsibility of the storage space ope rator to prepare a list of prohibited storage items, to have the list approved by the Livermore-Pleasanton fire department, and to require all storage space users to agree in writing that no items on the list or other hazardous materials will be stored. The storage space shall be used for storage only and no other activities and/or uses are allowed;
c. Prior to allowing basement storage, the building owner shall contact the building and safety division and fire department to ensure that the basement meets applicable building and fire codes. If required, the building owner and/or responsible party shall s ecure all applicable permits and/or make any required changes to the basement space to ensure the space meets current code standards for fire, safety, and accessibility;
d. The hours of access for basement storage use shall be: Monday through Friday from 6:00 a.m. to 10:00 p.m. and Saturday and Sunday from 10:00 a.m. to 6:00 p.m. only;
e. One parking space per on -site storage employee and one parking space for storage customers. This parking requirement is in addition to the parking required for other uses on-site;
f. Prior to allowing and/or renting space for basement storage, the property owner and/or responsible party shall submit a zoning certificate application and secure a business license. The zoning certificate application shall be accompanied by a narrative that describes the type of storage proposed, where parking will be allowed, and the use(s) of the building and shall include a site plan and basement storage floor plan that clearly de fines, but is not limited to, the following: (1) The defined area(s) and square-footage in which storage will take place; (2) How the individual storage areas will be delineated (e.g., cages, walls, etc.); (3) Access and ADA accessibility.
18 Use is not permitted on the ground floor when the property is also located in the Active Ground -Floor Overlay District, except where an exemption is granted as set forth in Chapter 18.81.
26 Any use not in conjunction with a medical use that includes massage service of four or more technicians at any one time shall be subject to a minor conditional use permit as prescribed in Chapter 18.124. Massage establishments shall meet the requirements of Chapter 6.24. 33 If the subject tenant space exceeds 75,000 gross square feet, the use shall be subject to a conditional use permit as prescribed in Chapter 18.124. This requirement does not apply to light industrial uses located in Hacienda, an area defined by Ordinance 1325 and as subsequently amended. 35 Any use shall operate only between the hours of 6:00 a.m. and 11:00 p.m. 36 In addition to the Districts identified in Table 18.44.080, innovation-based businesses shall be Permitted uses in the following Districts:
• PUD-C (Johnson Drive Economic Development Zone Area only), PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU; and • The following zones within Hacienda PUD Area (OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD)
An MCUP shall be required for any innovation-based business in which controlled hazardous materials are to be used, stored or disposed of on-site
An MCUP shall be required for any innovation-based business to be located adjacent to any existing residential use and/or other similar sensitive receptor use as determined by the zoning administrator and shall be subject to the following performance standards:
• Innovation-based businesses shall be permitted a maximum of two loading docks that can accommodate medium-duty delivery trucks as determined by the zoning administrator
• Use of any loading docks and delivery/receiving/shipping hours of operation shall be determined acceptable on a case-by-case basis as determined by the zoning administrator
Ancillary uses/equipment including, but not limited to HVAC equipment, transformers, emergency generators, gas meters, backflow devices, storage, etc. shall be sited to minimize noise and visual impacts as determined acceptable by the zoning administrator 37 Innovation-Based Businesses shall not be permitted on any parcel located within the Downtown Specific Plan Area. 38 A CUP and Design Review approval shall be required for any data center use where an innovation-based business is Permitted or Conditionally Permitted 39 In addition to the Districts identified in Table 18.44.080, personal services shall be Permitted uses in the I-P and I-G Districts when included as an ancillary use to an innovation-based business within the same building or clustering of buildings and/or on the same project site.
Chapter 18.48 I Industrial Districts (See entire Chapter here: PMC Chapter 18.48) is hereby amended to read:
§ 18.48.060. Emissions.
No use shall be permitted which creates any emission which endangers human health, can cause damage to animals, vegetation or other property, or which can cause soiling at any point beyond the boundaries of the site. All uses that emit any of the air contaminants listed in the bay area air pollution control district's Regulation 2, shall comply with the regulations contained therein. Any industrial use with potentially
hazardous emissions, as determined by the zoning administrator, shall be regulated in compliance with all applicable Federal, State, and Bay Area Air Quality Management District (BAAQMD) regulations.
§ 18.48.165. Service Equipment.
In all applicable I Districts and any district that permits innovation-based businesses, equipment required for building services such as transformers, emergency generators, gas meters, and similar components shall be sited to minimize visual impact from public open spaces and primary pedestrian and vehicular routes, and such equipment shall be screened per the requirements of Chapter 18.84.
§ 18.48.200. Design Review.
In all applicable I Districts and any district that permits innovation-based businesses, design review shall be required as prescribed by Chapter 18.20.
Chapter 18.84 Site, Yard, Bulk, Usable Open Space And Landscaping Regulations (See entire Chapter here: PMC Chapter 18.84) is hereby amended to read:
§ 18.84.150. Height limits—Exceptions.
A. Architectural building elements such as towers, cupolas, and similar structures, and appurtenances such as spires, chimneys, elevator and stairway enclosures, building-mounted flagpoles, screens for rooftop equipment, and similar structures covering not more than 10 percent of the ground area covered by the structure may be erected to a height of not more 15 feet above the height limit prescribed by the regulations for the district in which the site is located, with design review approval specified under Chapter 18.20 of this title.
B. Except as otherwise allowed by this title, subject to design review approval specified under Chapter
18.20 of this title, free-standing appurtenant structures such as water tanks, fire towers, flagpoles, monuments, and similar structures; residential radio and television aerials and antennas; receive-only antennas; may be erected to a height of not more than 65 feet or not more than 25 feet above the height limit prescribed by the regulations for the district in which the site is located, whichever is less.
C. The height and location of commercial radio and television aerials, antennas, and transmission towers shall be subject to design review approval specified under Chapter 18.20 of this title, and shall be based on a visual analysis demonstrating that views of the aerial/ antenna/tower are minimized or are substantially screened from residential land uses, the I-580 and/or I-680 rights-of-way, or other sensitive land uses such as parks, schools, or major streets, and shall be based on an engineering analysis justifying the height of the proposed aerial/antenna/tower. Any parabolic dish mounted on the aerial/antenna/tower shall be less than two feet in diameter. The base of the aerial/antenna/tower and any switching facility located at the base that is visible to the public shall be architecturally treated and/or screened from view utilizing on-and/or off-site vegetation or other approved screening mechanism.
D. Wire-carrying power distribution poles and transmission towers and communication poles located in any zoning district shall not be subject to the height limits prescribed in the district regulations.
E. For innovation-based businesses in the C-R(p), O, I-P, I-G, PUD-C (Johnson Drive Economic Development Zone Area only), PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts, the maximum height for new buildings shall be:
a. 85 feet for uses located in the C-R(p) District and PUD-C District (Johnson Drive Economic Development Zone only).
b. 55 feet for uses located in the O, I-P, I-G, PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts.
c. An additional 15 feet of building height shall be permitted to accommodate screening of all roof-mounted building systems, antennae, and any other non-architectural roof features. d. For buildings over 40 feet in height, the development of a pedestrian scale shall be required through the manipulation of building mass, detailing of the building façade(s), and landscape planting to the satisfaction of the zoning administrator. e. For buildings over 40 feet in height that are adjacent to or within proximity to existing residential and/or other similar sensitive receptor uses, all levels beyond the second level on the sides of the building facing or adjacent to the existing residential and/or other similar sensitive receptor uses shall be setback from the wall planes of the lower levels to the satisfaction of the zoning administrator.
F. For innovation-based businesses in the Hacienda PUD Area, the maximum height for new buildings shall be:
a. 85 feet, five inches on those parcels in which this maximum height is already allowed by the PUD.
b. 45 feet on those parcels in which this maximum height is already allowed by the PUD. c. 55 feet on those parcels in which this maximum height is already allowed by the PUD. d. Additional building height shall be permitted on a case-by-case basis to accommodate screening of all roof-mounted building systems, antennae, and any other non-architectural roof features as determined by the zoning administrator. e. For buildings over 40 feet in height, the development of a pedestrian scale shall be required through the manipulation of building mass, detailing of the building façade(s), and landscape planting to the satisfaction of the zoning administrator. f. For buildings over 40 feet in height that are adjacent to or within proximity to existing residential and/or other similar sensitive receptor uses, all levels beyond the second level on the sides of the building facing or adjacent to the existing residential and/or other similar sensitive receptor uses shall be setback from the wall planes of the lower levels to the satisfaction of the zoning administrator.
Chapter 18.88 Off-Street Parking Facilities (See entire Chapter here: PMC Chapter 18.88) is hereby amended to read:
§ 18.88.030. Schedule of off-street parking space requirements.
C. Office, Commercial and Industrial Uses not in the C-N or C-R District.
13. Unless subject to more limited parking requirements established by State law or local policies and regulations with respect to sites within specified distance of major transit stops such as BART, manufacturing plants and other industrial uses, innovation-based businesses, warehouses, storage buildings, and storage facilities combined with commercial or industrial uses—one space for each employee on the maximum shift, or one space for each 300 square feet of gross floor area.
Chapter 18.92 Off-Street Loading Facilities (See entire Chapter here: PMC Chapter 18.92) is hereby amended to read:
§ 18.92.030. Schedule of off-street loading berth requirements.
E. Manufacturing plants, other industrial uses:
Gross Floor Area Minimum Number of Berths Dimension of Berth 0—3,999 sq. ft. 0 —
4,000—29,999 sq. ft. 1 12 x 45
30,000—69,999 sq. ft. 2 12 x 45
70,000—120,000 sq. ft. 3 12 x 45
One berth for each additional 100,000 sq. ft. 12 x 45
*Alternative off-street-loading facilities requirements may be considered and granted on a case-by-case basis by the zoning administrator.
Planning Commission
Agenda Report
July 23, 2025
Item 7
SUBJECT: P25-0192
APPLICANT/
PROPERTY OWNER: City of Pleasanton/Multiple
PURPOSE: Application to amend Chapters 18.08, 18.20, 18.40, 18.48, 18.84,
18.88, 18.92, and Table 18.44.080 of the Pleasanton Municipal Code (PMC) to: (1) modify the definition of Light Industrial; (2) establish the definition of an Innovation-Based Business (IBB); (3) modify Table 18.44.080 to permit or conditionally permit IBBs in the C-R(p), O, I-P, I-G, PUD-C (Johnson Drive Economic Development Zone only), PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts, and the following Districts of the Hacienda PUD Area: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD; (4) modify
the Design Review requirements for: (a) industrial tenants constructing new and/or significantly modifying existing buildings, (b) industrial tenants leasing space in a previously reviewed and approved building, and (c) industrial tenants that are permitted by right within an industrial zone; and (5) modify specific and related development standards for IBBs
LOCATION: Citywide
GENERAL PLAN: General and Limited Industrial, Business Park, and Mixed Use ZONING: C-R (p) (Regional Commercial – peripheral), O (Office), I-P (Industrial Park), I-G (General Industrial), PUD-C (Planned Unit Development-Commercial (Johnson Drive Economic Development Zone only)), PUD-C-O (Planned Unit Development-Commercial- Office), PUD-I (Planned Unit Development-Industrial), PUD-I/C-O (Planned Unit Development-Industrial/Commercial-Office), and PUD-MU (Planned Unit Development-Mixed Use) Districts, and the following Hacienda PUD Area Districts: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD
EXHIBITS: A. Draft Resolution
B. DRAFT Proposed Zoning Text Amendments (strike-
through and redline)
C. Planning Commission requested maps and diagrams
D. Planning Commission agenda report dated May 28, 2025 Attachment 2
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STAFF RECOMMENDATION
Staff recommends the Planning Commission adopt a resolution recommending that the City Council find the proposed text amendments to Chapter 18 Zoning of the Pleasanton Municipal Code (PMC) regarding Innovation-Based Businesses are exempt from the California Environmental Quality Act (CEQA) under Guidelines Section 15061(b)3 (common sense exemption), and approve the proposed text amendments, Case No. P25-0192, as set forth in Exhibit B.
EXECUTIVE SUMMARY
The subject application proposes to amend various chapters of the PMC regarding “Innovation-Based Businesses” (IBB/IBBs) by defining them as a distinct use category and providing tailored zoning requirements that will facilitate these high-value, relatively low-impact industrial uses in appropriate locations. The proposed amendments have been developed to advance Priority 5.0 of the City’s Economic Development Strategic Plan (EDSP), which directs the City to identify zoning modifications that would help attract the Life Sciences/Biotechnology sector and other target industries to Pleasanton.
Specifically, amendments are proposed to Chapters 18.08, 18.20, 18.40, 18.48, 18.84, 18.88,
18.92, and Table 18.44.080 of the PMC to: (1) modify the definition of Light Industrial; (2) establish the definition of an IBB; (3) modify Table 18.44.080 to permit or conditionally permit IBBs in the C-R(p), O, I-P, I-G, PUD-C (Johnson Drive Economic Development Zone only), PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts, and the following Districts of the Hacienda PUD Area: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD; (4) modify the Design Review requirements for: (a) industrial tenants constructing new and/or significantly modifying existing buildings, (b) industrial tenants leasing space in a previously reviewed and approved building, and (c) industrial tenants that are permitted by right within an industrial zone; and (5) modify specific and related development standards for IBBs. Staff recommends that the Planning Commission review the proposed amendments to Chapter 18 Zoning of the PMC and recommend that the City Council approve the proposed amendments.
BACKGROUND
Pleasanton’s industrial sector plays a key role in creating quality jobs and economic vitality. In recent years, Pleasanton’s office and retail sectors have both experienced contraction and uncertainty. But meanwhile, several new light industrial sectors, collectively known as IBB, have emerged that offer new economic opportunities for Pleasanton.
While Life Sciences and Biotechnology are sectors most often thought of under IBB, it can also include other industries such as Robotics, Advanced Manufacturing, Food Tech, and similar uses. Collectively, these sectors are identified as “IBBs.” These uses are already allowed in Chapter 18 Zoning of the PMC, but currently, they are included in the Light Industrial definition, which can cause confusion and inefficiency. Unlike either Light Industrial or Heavy Industrial uses, IBBs are characterized by several features:
• Buildings often have exterior architecture similar to, or compatible with, office buildings • The interior is designed to be highly flexible to accommodate a range of uses over time, including office, lab, testing, or small-scale manufacturing • All operations take place indoors
• The nature of the operations does not tend to generate noise, odor, vibrations, or other potential nuisances that extend to adjacent properties
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• Although controlled substances may be used on-site, IBBs do not have the same level of safety or hazardous materials concerns as Heavy Industrial uses • Occupancy levels are typically much lower for IBB than for office uses, at about one employee per 300 to 400 square feet, compared to one per 250 square feet for office.
Pleasanton is well-positioned to attract new IBBs, with a solid and diverse industrial base and approximately 5.2 million square feet of current inventory. Unfortunately, Chapter 18 Zoning of the PMC is somewhat outdated, and as a result, it may create unnecessary barriers to IBBs that may impede this type of new investment in Pleasanton.
Many of the IBBs noted above have specific facility requirements and typically need to build out their new space/facilities within a very tight schedule, because of the nature of their investment/capital funding and business models. Thus, cities that can offer them expedited review, certainty, and accommodation during the approval process are much more attractive locations for investment. Conversely, IBBs avoid locating where the zoning requirements could cause unnecessary delays, uncertainty, or impose unreasonable requirements that create barriers to investment.
In 2023, the City Council, as part of their adoption of the updated EDSP, approved a major initiative to attract the Life Sciences/Biotechnology sector and modernize the City’s zoning and permit process to reduce regulatory barriers for those businesses. This initiative appears as Initiative 5.1 within the EDSP.
PLANNING COMMISSION DIRECTION
The Planning Commission previously considered this item at their May 28, 2025, public hearing. While generally supportive in concept, as part of its ongoing review of the proposed IBB framework and related development considerations, several key questions and areas of concern were raised. The Planning Commission stated these topics/questions warranted further analysis and directed staff to provide more information regarding the following:
• Height boundaries for taller buildings
o Should height thresholds be determined by distance from the BART station? o Alternatively, should height thresholds be established using specific geographic boundaries?
• Mapping and area suitability
o Provide maps and diagrams identifying the areas/sensitive receptors of Pleasanton that could be impacted by the proposed IBB framework. o Evaluate whether IBB zoning is suitable across all identified areas, or if limitations should be applied based on context, location, compatibility with existing development, etc.
• Setbacks near residential zones/existing residential development o Should additional setbacks or transitional buffers be considered, particularly in locations adjacent to existing residential zones, existing residential development, and/or other existing sensitive receptors.
o Mitigate potential land use conflicts and preserve neighborhood character.
• Permitted uses in Industrial (I) and Office (O) Districts
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o Whether certain non-IBBs should be permitted in the I and O Districts.
Specifically, should uses such as educational facilities, personal services, and hotels be allowed if an IBB is not part of the proposed project? • A map of Hacienda’s PUD Area Districts and their requisite definitions/types of uses.
Staff’s responses to the Planning Commission’s topics/questions above are addressed in the subsequent sections of this agenda report.
DISCUSSION
Assessment of existing City Zoning
Planning Division and Economic Development Division staff collectively worked with an expert consultant in the life sciences industry – the Alex Greenwood Group – to assess the current zoning and develop recommended PMC amendments to allow the City’s zoning to better accommodate the unique site requirements for biotechnology and other target industries. The analysis included the following:
• Assessment of current industrial zoning to identify opportunities to improve clarity, certainty, and efficiency in reviewing new biotechnology and other IBBs. • Compare the City’s existing zoning site requirements to the current market realities and common site requirements for various high-value industrial sectors and identify places where the City’s zoning may pose unintended bureaucratic obstacles. • Feedback and insights from key Pleasanton business and community leaders. • Compare Pleasanton’s zoning regulations to other cities that have been successful in attracting biotechnology and other IBBs.
This analysis led to several key findings about Pleasanton’s industrial zoning:
1. The existing use definitions do not include (or make allowance for) the more modern, innovation-based industrial uses leading industrial growth in the Bay Area.
2. Some of the existing industrial zones require a discretionary Conditional Use Permit for types of low-impact industrial uses that should ideally be permitted outright.
3. Some industrial zones have unnecessary restrictions on complementary uses that could be beneficial when co-located with innovation-based industrial uses, such as hotels.
4. Pleasanton’s extensive use of Planned Unit Developments (PUDs) can obscure the actual zoning requirements and make it difficult for prospective businesses to quickly identify and assess appropriately zoned sites.
5. Pleasanton lacks a clear, transparent, interactive GIS service hosted on its website, where prospective businesses can efficiently research the zoning requirements of various parcels within the city.
6. Development standards (e.g., height limit, setbacks, parking, etc.) need to be updated in several places to reflect market realities and current industry site requirements while providing reasonable parameters for new development.
7. There are several areas in the existing Chapter 18 Zoning of the PMC where the Design Review process is triggered unnecessarily.
8. All the issues listed above create inefficiencies that can add months of time to the entitlement and permit approval process.
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Pleasanton is well-positioned to compete regionally for IBBs due to its quality of life, highly skilled and educated workforce, and emerging cluster of firms within and supportive of the IBB sector, but zoning must be clear and facilitate new investment to build and maintain competitive momentum. Unlike more traditional industrial or office uses, life science businesses often face accelerated timelines from the time they secure a new round of funding to the time they are required to open a new lab facility. As a result, these businesses favor zoning processes that are rapid, “over-the-counter” whenever possible, and flexible to meet specific industry site requirements. IBBs prefer locations with updated, streamlined zoning to avoid delays and uncertainty. To stay competitive, Chapter 18 Zoning of the PMC should be updated to reflect the industry’s needs of this emerging sector.
Comparison to Other Cities
As part of the analysis mentioned above, Pleasanton’s industrial zoning was compared to several Bay Area cities that have recently modernized and streamlined their Industrial Zoning.
Several cities were identified as having developed particularly successful best practices in Industrial Zoning supportive of IBB and used as a starting point for considering revisions to the PMC. They include Fremont, Hayward, Berkeley, San Leandro, South San Francisco, Concord, and Oakley.
Review of the specific zoning and regulatory strategies adopted by these cities helped to provide insights into how Pleasanton’s zoning can be modified to make it more competitive in attracting biotechnology and other IBBs, with specific recommendations tied to Pleasanton’s local conditions and community expectations.
Recommended PMC Amendments
Based on the analysis detailed above, several recommendations were developed for updating and improving the City’s Industrial Zoning. These recommendations are summarized below and have been incorporated into the proposed resolution (Exhibit A) and the proposed Zoning Text Amendments (Exhibit B).
1. Adjust the definition of “Light Industrial” (PMC Section 18.08.263); and establish a new industrial use definition: “Innovation-Based Business” (IBB) (Proposed PMC Section 18.08.264)
In addition to “Heavy Industrial” and “Light Industrial”, the City would establish a new, third definition of industrial use: “Innovation-Based Business” (IBB). The IBB definition would distinguish this subset of industrial uses characterized by:
• Use of advanced technology
• Smaller scale production and/or focus on research & development • Operations entirely indoors
• Industrial processes may involve significant use of mechanical and/or scientific equipment, but do not generate any excessive off-site impacts.
Examples of IBBs include research and development (R&D), data centers, pilot production, or small-to-medium-scale production facilities focused on scientific research and the design, development, and testing of electrical, electronic, magnetic, optical, pharmaceutical, chemical, and biotechnology components and products. IBBs may include
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the handling of some hazardous materials, but they are regulated to minimize the risk of off-site impacts.
To accommodate the new IBB definition and promote clarity, the City would also make minor adjustments to the definition of “Light Industrial.” Currently, the definition of Light Industrial includes a broad range of uses, including uses that would fall into the new IBB definition. The adjusted definition of Light Industrial would remove reference to IBBs (such as research and development, or limited intensity manufacturing and assembly) since those uses would now be covered under the IBB definition. On the other hand, the adjusted definition would continue to include – and clearly call out – a range of typical Light Industrial uses, such as:
• Warehousing, storage, wholesaling, logistics, and distribution uses • Printing, contractors, and business services that are not generally patronized by the general public
• Food processing, recycling, laundry plants, light assembly, and other industrial operations with minimal risk of external impacts
• Outdoor storage and construction yard space
• Artist or artisan workspace that involves the production of an applied art or craft strictly using hand tools or small mechanical equipment.
This approach would clearly divide IBBs from Light Industrial uses, allowing for more efficient and consistent review of industrial projects.
2. Adjust the restrictions on various industrial and industrial-supporting uses within the C-R(p), O, I-P, I-G, PUD-C (Johnson Drive Economic Development Zone only), PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts and the following Districts within Hacienda PUD Area: OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD (see Table 18.44.080)
IBBs – from biotechnology to advanced manufacturing – seek to attract a highly sought- after scientific, engineering, and technical workforce. For this reason, the trend has been for IBBs to locate in buildings that offer many of the same amenities and architectural features as premium (“Class A”) office buildings. For the same reason, IBBs are also being integrated into mixed-use districts where workers can access services and amenities.
Examples include Mission Bay (San Francisco) and Kendall Square (Cambridge, MA).
As stated above, the Planning Commission questioned whether certain industrial- supporting uses should be permitted in the O and I-P Districts as initially proposed by staff.
Specifically, the Planning Commission debated whether educational facilities, personal services, and hotels should be allowed if an IBB is not part of the proposed project.
In response, staff has revised the proposed Industrial Zoning updates to address both the Planning Commission's concerns while also supporting the trend to allow IBBs the ability to locate in a range of appropriately zoned districts, where the desired services and amenities described above are already permitted or conditionally permitted, would become conditionally permitted uses, or would be allowed as ancillary uses if proposed as part of an IBB.
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The revised Industrial Zoning updates are proposed as follows:
• IBBs would be permitted in the following Districts:
o C-R(p), I-P, I-G, PUD-C (Johnson Drive Economic Development Zone only), PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU
o Hacienda PUD Areas OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD
• IBBs would be subject to a Minor Conditional Use Permit (MCUP) in the O District • IBBs would be prohibited on any parcel within the Downtown Specific Plan Area, regardless of the zoning district
• Educational uses would be subject to an MCUP in the I-P District, consistent with the I-G District
• Personal Service uses would remain permitted uses in the C-R (p), O, and PUD-C (Johnson Drive Economic Development Zone only) Districts, as well as any other PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts where they are already permitted uses
• Personal service uses would remain permitted uses in the Hacienda PUD Areas OGPD, OPD, OMPD, CDP, IPD, MOIPD, MCOIRPD, and MCOIPD where they are already permitted uses
• Personal service uses would only be allowed in the I-P and I-G Districts when they are ancillary to a proposed IBB within the same building, clustering of buildings, and/or on the same project site
• Hotels and motels would remain as permitted and conditionally permitted uses in the Districts shown in Table 18.44.08. Contrary to the proposal initially presented by staff, no changes are proposed by staff for hotels and motels at this time, as hotels and motels are already permitted or conditionally permitted in Districts that are in proximity where IBBs may locate (see maps in Exhibit C).
The Hacienda PUD Area Districts referenced above generally correspond to or refer to one of the “straight” zoning Districts in the PMC regarding permitted and conditionally permitted uses. In the event of a conflict between the PMC and the Hacienda PUD Area, the PUD remains the governing/controlling document. Please see Exhibit C for a map of Hacienda’s PUD Area Districts and their requisite definitions/types of uses.
It is also important to note that while the IBB framework is intended to be compatible with existing PUD entitlements, implementation may occasionally require minor amendments to the Hacienda and/or other applicable PUDs. Any such amendments would be considered on a case-by-case basis to ensure alignment with the intent and goals of both the IBB and the PUD.
3. Amend Chapter 18.20 - Design Review to modify the Design Review requirements for (a) industrial tenants constructing new and/or significantly modifying existing buildings, (b) industrial tenants leasing space in a previously reviewed and approved building, and (c) industrial tenants that are permitted by right within an industrial zone
Currently, all industrial uses involving virtually any exterior improvements must go through the City’s Design Review process. This is a cumbersome requirement that may negatively impact the City’s ability to attract IBB investment:
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• At odds with zoning intent for otherwise permitted uses: If the City has already determined a use should be permitted by-right, then the zoning approval should be “ministerial”, and any related approvals should be able to be processed in a streamlined manner as possible. By requiring the applicant to go through an extensive and discretionary Design Review process when the underlying use is otherwise permitted, it undermines the original intent of some uses being allowed to be approved easily and automatically. The existing Design Review requirements are broad and extensive for commercial uses, requiring Design Review for even very minor or inconsequential exterior changes (e.g., a building color change).
• Adding cost, time, and uncertainty to the applicant’s process: By making an otherwise permitted use subject to Design Review, the applicant will incur additional costs and be required to wait several additional months to go through Design Review. In addition, the process becomes discretionary, which adds uncertainty for the applicant. For example, the applicant may not have a clear idea of what type of architectural design will be acceptable to the City, and they may need to redesign their exterior to pass Design Review, thus adding further time and expense. All these factors create an obstacle that can deter businesses from locating in Pleasanton.
While both factors are important to address, it is recognized the Design Review process can help ensure projects are well designed, functional, and address site-specific adjacencies; therefore, design review will remain appropriate in some situations (for example, construction of a brand-new building or a substantial addition or modification to an existing building). However, the level of such review (administrative vs. Planning Commission level) and the circumstances under which it is required should be carefully considered to avoid creating unnecessary burdens for new, desired business investment.
Accordingly, the proposed Industrial Zoning updates would modify PMC Section 18.20 so all permitted uses, that would occupy new construction or require significant additions, or other more substantial modifications to existing buildings and sites, for permitted IBBs in the Industrial Zoning districts would be subject to Design Review, generally at the Zoning Administrator level, unless referred to the Planning Commission as allowed for by Chapter
18.20. Staff notes the PMC includes key performance standards and development standards, as well as various regulations around aspects such as parking, loading, landscaping, and circulation, with which all IBBs would be required to comply.
4. Adjustment to development standards for IBBs and zones where IBB is permitted or conditionally permitted:
As described above, the Planning Commission requested maps and diagrams identifying the areas/sensitive receptors of Pleasanton that could be impacted by the proposed IBB framework to help evaluate whether IBB zoning is suitable across all identified areas, or if limitations should be applied based on context, location, compatibility with existing development, etc. Those maps and diagrams are available in Exhibit C. To mitigate potential land use conflicts and preserve neighborhood character, the limitations being considered by the Planning Commission include additional setbacks or transitional buffers, particularly in locations adjacent to existing residential zones, existing residential development, and/or other existing sensitive receptors. Additionally, the Planning
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Commission questioned whether height thresholds should be determined by distance from the City’s two BART stations or whether height thresholds should be established using specific geographic boundaries.
Based on the concerns and questions raised by the Planning Commission, staff re- evaluated the proposed modifications to the development standards within the PMC for IBBs. These changes aim to strike a balance between flexibility and accountability, with an emphasis on protecting existing residential zones, existing residential development, and/or other existing sensitive receptors from undue impacts related to IBBs. Some standards have been made more permissive to allow for practical implementation, while others have been refined to provide greater specificity and assurance that any potential project impacts will be effectively mitigated.
Staff notes the existing PMC standards, along with the proposed modifications to development standards described herein and explicitly shown in Exhibits A and B, provide adequate safeguards for existing residential zones, residential development, and/or other sensitive receptors from undue impacts related to IBBs when combined with current CUP and Design Review procedures and Hacienda’s own vetting and review process. Staff believes these layers of regulatory oversight are sufficient to ensure the protection of existing residential zones, residential development, and/or other sensitive receptors.
Additionally, based on the examples provided in Exhibit C, staff finds the PMC and the Hacienda PUD already prescribe adequate setback requirements and/or transitional buffers in the districts where IBBs could potentially be located. These existing standards are sufficient to protect adjacent existing residential zones, existing residential developments, and other sensitive receptors from potential adverse impacts associated with IBBs. As such, staff does not recommend the adoption of more restrictive setbacks or buffer requirements at this time.
To further preserve neighborhood character, staff has amended the proposed Industrial Zoning updates to preclude IBBs from locating on any parcel within the Downtown Specific Plan Area. Moreover, staff believes some of the smaller parcels within the O and I Districts would be inherently unsuitable for IBBs, due to size constraints and other limiting factors.
When required development standards—such as setbacks, floor area ratio (FAR), parking, and landscaping—are applied, these parcels would likely not be able to accommodate IBBs. Therefore, staff believes explicitly specifying or precluding these parcels from IBB eligibility is unnecessary at this time.
• Building Height Limits and Design Standards: IBBs often require greater floor-to- floor heights to accommodate specialized infrastructure, including advanced HVAC systems, chemical lines, and other operational components. In certain advanced manufacturing applications, these requirements may result in floor-to-floor heights exceeding 25 feet. Additionally, many IBBs, particularly in the biotechnology sector, benefit from multi-story buildings to support collaborative work among technical and scientific personnel. Examples of typical multi-story biotechnology facilities in the Bay Area include Genentech (five stories), Merck (nine stories), Chiron (six stories), and Verily Life Sciences (five to seven stories).
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To support these operational needs, staff has retained the originally proposed building height limits and design standards for IBBs; however, in alignment with the Planning Commission’s recommendation, staff now proposes height thresholds be defined based on specific geographic boundaries. Staff concurs this approach more effectively accommodates the scale required for IBBs while directing taller buildings to locations that can support them without fragmenting existing parcels or developments. This strategy also maintains protection for existing residential zones, existing residential developments, and other sensitive receptors from potential adverse impacts associated with IBBs by guiding height increases to appropriate areas.
Accordingly, the following height limits and geographical locations are now proposed:
• For IBBs in the C-R(p), O, I-P, I-G, PUD-C (Johnson Drive Economic Development Zone Area only), PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts, the maximum height for new buildings shall be:
a. 85 feet for uses located in the C-R(p) District and PUD-C District (Johnson Drive Economic Development Zone only) (see map in Exhibit B for defined geographical area).
b. 55 feet for uses located in the O, I-P, I-G, PUD-C-O, PUD-I, PUD-I/C-O, and PUD-MU Districts.
c. An additional 15 feet of building height shall be permitted to accommodate screening of all roof-mounted building systems, antennae, and any other non-architectural roof features.
d. For buildings over 40 feet in height, the development of a pedestrian scale shall be required through the manipulation of building mass, detailing of the building façade(s), and landscape planting to the satisfaction of the zoning administrator.
e. For buildings over 40 feet in height that are adjacent to or within proximity to existing residential and/or other similar sensitive receptor uses, all levels beyond the second level on the sides of the building facing or adjacent to the existing residential and/or other similar sensitive receptor uses shall be setback from the wall planes of the lower levels to the satisfaction of the zoning administrator.
• For IBBs in the Hacienda PUD Area, the maximum height for new buildings shall be:
a. 85 feet 5 inches on those parcels in which this maximum height is already allowed for by the PUD (see map in Exhibit B for defined geographical area). b. 45 feet on those parcels in which this maximum height is already allowed for by the PUD.
c. 55 feet on those parcels in which this maximum height is already allowed for by the PUD.
d. Additional building height shall be permitted on a case-by-case basis to accommodate screening of all roof-mounted building systems, antennae, and any other non-architectural roof features as determined by the zoning administrator.
e. For buildings over 40 feet in height, the development of a pedestrian scale
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shall be required through the manipulation of building mass, detailing of the building façade(s), and landscape planting to the satisfaction of the zoning administrator.
f. For buildings over 40 feet in height that are adjacent to or within proximity to existing residential and/or other similar sensitive receptor uses, all levels beyond the second level on the sides of the building facing or adjacent to the existing residential and/or other similar sensitive receptor uses shall be setback from the wall planes of the lower levels to the satisfaction of the zoning administrator.
As an alternative, should the Planning Commission find the proposed height thresholds are generally appropriate but may be unsuitable in certain contexts—and the proposed geographic boundaries do not fully address potential concerns—the Planning Commission could consider an additional restriction. Specifically, the Commission may elect to impose a supplemental standard stating no new IBB building may exceed 40 feet in height if it is located adjacent to an existing residential zone, existing residential development, or other sensitive receptor. For the purposes of this restriction, "adjacent" would be defined as sharing a property line or being separated only by a local or collector street (excluding arterials).
• Off-Street Parking Facilities: Section 18.88.030 would be amended to read: Unless subject to more limited parking requirements established by State law or local policies and regulations with respect to sites within specified distance of major transit stops such as BART, manufacturing plants and other industrial uses, innovation-based businesses, warehouses, storage buildings, and storage facilities combined with commercial or industrial uses—one space for each employee on the maximum shift, or one space for each 300 square feet of gross floor area.
• Service Equipment: Equipment required for building services, such as transformers, emergency generators, gas meters, and similar components, would be carefully located to minimize visual impact from public open spaces and primary pedestrian and vehicular routes. Screening by means of structured elements or effective use of landscape materials to the extent feasible, when equipment exceeds three feet in height, would be required.
• Emissions & Other Impacts: Section 18.48.060 currently prohibits any business with emissions dangerous to human or animal health. This section would be replaced with a general requirement that any industrial business with potentially dangerous emissions must be regulated in compliance with all applicable Federal, State, and Bay Area Air Quality Management District (BAAQMD) regulations. Criteria regarding odor, vibration, noise, and other similar potential negative impacts are already addressed in Chapter
18.48. Other Implementing Actions to Support IBBs
Staff notes the proposed Zoning updates mentioned above will remove major regulatory barriers and facilitate the attraction of IBBs to Pleasanton. However, the scale of IBB development would continue to be severely limited by the General Plan’s existing FAR limits, which set a maximum FAR of 0.5 in Industrial Districts. Revision to the General Plan to modify the FAR limit is a more substantial policy discussion, and staff is proposing a two-step process
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for improving the regulatory process. The first step would be the Zoning updates discussed and proposed in this report, and the second step would be a General Plan Amendment to examine the FAR density requirements for industrial uses. Unlike the proposed Zoning update, a General Plan Amendment will be a longer process and, depending on the nature of the changes, may involve CEQA analysis. This could be pursued during the next 12-24 months.
Similarly, these amendments reflect relatively modest adjustments to the PMC. Staff believes there is a substantial need for updating and revising other key sections of the PMC, particularly the Design Review chapter, to better align it with economic development goals, make the process more clear and effective for applicants, staff, and decision-makers, and reduce the administrative burden of processing relatively minor design changes.
General Plan Consistency
The support and development of IBBs are consistent with the goals and policies of the General Plan, which encourages sustainable economic growth, diversification of the local economy, and the advancement of technology and education. The proposed revisions are also consistent with the General Plan’s General and Limited Industrial General Plan land use category, which is implemented by the I-P and I-G zoning districts, and which allows a broad range of industrial uses, of which IBB is a subcategory. The amendments would also be consistent with the intent of the Retail/Highway/Service Commercial Business and Professional Office Land Use and Business Park designations, since IBBs are low-impact commercial uses with characteristics in keeping with the range of permitted and conditionally permitted uses in this district. By fostering an environment conducive to innovation, such as providing flexible zoning, streamlined development review processes, and objective design standards, the City would be more attractive to, and be able to retain, high-value industries and businesses. This would not only create high-paying jobs but also contribute to environmental stewardship through the development of clean technologies and resource-efficient practices. Encouraging innovation aligns with long-term goals for economic resilience, competitiveness, and quality of life.
Staff concludes the proposed text amendments would also be consistent with the General Plan Land Use Policies and Programs listed below:
Sustainability
Program 2.2: Encourage the reuse of vacant and underutilized parcels and buildings within existing urban areas.
Program 2.4: Require higher residential and commercial densities in the proximity of transportation corridors and hubs, where feasible.
Program 2.5: Assure that new major commercial, office, and institutional centers are adequately served by transit and by pedestrian and bicycle facilities.
Overall Community Development
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Goal 2: Achieve and maintain a complete, well-rounded community of desirable neighborhoods, a strong employment base, and a variety of community facilities.
Policy 4: Allow development consistent with the General Plan Land Use Map.
Industrial, Commercial, and Office
Policy 13: Ensure that neighborhood, community, and regional commercial centers provide goods and services needed by residents and businesses of Pleasanton and its market area.
Program 13.1: Zone sufficient land for neighborhood, community, and regional commercial uses to support Pleasanton’s increasing business activity.
Policy 15: Encourage industrial, commercial, and office development that is compatible with environmental constraints in Pleasanton.
Economic and Fiscal Element
Goal 2: Sustain the community’s quality of life with a vigorous and diverse economy.
Policy 1: Enhance Pleasanton’s diversified economic base through an aggressive business retention and expansion program.
Goal 4: Maintain a diverse and stable revenue system.
Program 8.1: Promote a varied mix of land uses to ensure a broad revenue base through proactive land use planning and zoning.
Program 8.2: Continue to investigate and utilize potential new revenue sources, particularly those which will not add to the tax burden of residents and local businesses.
Program 18.1: Promote a diverse economic base by implementing the Economic Development Strategic Plan.
ECONOMIC VITALITY COMMITTEE ACTION
At its April 17, 2025, meeting, the Economic Vitality Committee (EVC) received an update on the City’s efforts to create a business roadmap which provides a clear pathway for zoning and permitting for the life sciences and biotechnology sector. Staff presented the proposed recommendations to amend the PMC to update the industrial definitions and establish a third type of industrial use definition – IBB, modify the list of permitted uses, modify the design review requirements, modify development standards for industrial districts, and enhance City website content to provide zoning information for prospective businesses. The EVC members asked clarifying questions regarding the recommendations. No formal action was taken other than to receive the update and provide feedback.
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PUBLIC NOTICE
Notice of this meeting was published as a legal display ad in the Pleasanton Weekly in accordance with the noticing requirements of the PMC. At the time this report was published, no comments were received by staff. Public comments received after publication of this report will be forwarded to the Planning Commission as supplemental information prior to the hearing.
ENVIRONMENTAL ASSESSMENT
The proposed text amendments to Chapter 18 Zoning of the PMC are exempt from environmental review under CEQA Guidelines Section 15061(b)(3) in that CEQA only applies to projects that have the potential for causing a significant effect on the environment. Since it can be seen with certainty that there is no possibility that the proposed text amendments will have a significant effect on the environment, no additional environmental review is required.
The proposed amendments involve uses that are less intensive than existing industrial uses in the City and do not generate significant impacts to adjacent properties. Such uses would be subject to conformance to specific performance standards to control the potential effects of noise, odors, vibration, and other similar external and/or off-site impacts, including new IBBs proposed to be located adjacent to existing residential development. Any IBBs that involve the use of hazardous materials or produce hazardous waste are required to follow federal, state, and local regulations. Those regulations impose extensive environmental, health, and safety regulations on such uses. While the regulations would provide somewhat more permissive standards with respect to allowable building heights, such heights are similar to those which are already seen within Hacienda Business Park and in the vicinity of the two BART stations, and design review requirements, and design standards would ensure that buildings are properly designed and sited to ensure compatibility with surrounding development.
Considering the extensive regulatory requirements, less restrictive local zoning regulations for IBBs involving hazardous materials or hazardous waste would not result in any new environmental impacts. CEQA review, if any, for future projects would be conducted on a project-by-project basis, should the unique characteristics of a proposed use or location warrant such review.
SUMMARY/CONCLUSION
Based on the analysis detailed in this report, staff has developed and proposed updates to improve the City’s Industrial Zoning. The updates are incorporated into the proposed resolution (Exhibit A) and zoning text amendments (Exhibit B). The proposed Industrial Zoning updates will remove outdated regulatory barriers and, in so doing, will facilitate the attraction of high- value, tech-centered industrial uses that provide high-quality jobs and economic vitality to Pleasanton.
Primary Authors:
Eric Luchini, Senior Planner, 925-931-5612, [email protected]
Reviewed/Approved By:
Melinda Denis, Deputy Director, Planning and Permit Center Manager Kimberly Cilley, Assistant City Attorney
Zoning Map of Office and Industrial Districts City-wide Nort
h
C-1
Attachment 3
Zoning Map of Office and Industrial Districts – North Part of City No
rth
C-2
Zoning Map of Office and Industrial Districts – South Part of City No
rth
C-3
85-foot Height Limitation Map for the Stoneridge Mall and the Johnson Drive Economic Development Zone (JDEDZ) Areas
North
C-4
85-foot Height Limitation Map for the Hacienda PUD Area North
C-5
Zoning Map Showing Where Hotels Are Permitted in the Stoneridge Mall Area No
rth
C-6
Map Showing Where Hotels Are Permitted in the Hacienda PUD Area North
C-7
Sa
mple Site Plan from Hacienda Design Guidelines
C-8
Sa
mple Cross-section from Hacienda Design Guidelines
Approximately 65 feet
Approximately 65 feet
C-9
H
acienda PUD Land Use Districts
C-10
Item #6
CITY COUNCIL AGENDA REPORT
August 19, 2025
Community and Economic Development
TITLE: ACCEPT $1,275,000 IN 2026 COMPREHENSIVE INVESTMENT PLAN FUNDS
FROM THE ALAMEDA COUNTY TRANSPORTATION COMMISSION FOR THE
WEST LAS POSITAS BOULEVARD MULTIMODAL RECONSTRUCTION
PROJECT (PHASE 2), CIP NO. 11514, AND THE I-580 OVERCROSSING BICYCLE AND PEDESTRIAN IMPROVEMENTS PROJECT, CIP NO. 22570, AND
AUTHORIZE RELATED BUDGET ADJUSTMENTS FOR REVENUE AND
EXPENDITURE IN MEASURE F (VRF), MEASURE B, AND MEASURE BB FUNDS
SUMMARY
The Alameda County Transportation Commission (Alameda CTC) has awarded the City of Pleasanton a total of $1,275,000 from the 2026 Comprehensive Investment Plan for the West Las Positas Boulevard Multimodal Reconstruction Project (Phase 2 – Iron Horse Trail to Santa Rita Road) and the I-580 Overcrossing Bicycle and Pedestrian Improvements projects.
The Alameda CTC CIP is a near-term strategic programming document through which funding sources administered by Alameda CTC (Measure B, Measure BB, Vehicle Registration Fee (VRF), Transportation Fund for Clean Air (TFCA), and Federal One Bay Area Grant Program) are programmed, allocated, and documented. The attached funding agreements outline the responsibilities of Alameda CTC and the City of Pleasanton relating to acceptance of these 2026 Alameda CTC CIP funds.
RECOMMENDATION
Authorize the City Manager to execute the project funding agreements with the Alameda County Transportation Commission related to the West Las Positas Boulevard Multimodal Reconstruction Project (Phase 2-Iron Horse Trail to Santa Rita Road), CIP No. 11514 and the I-580 Overcrossing Bicycle and Pedestrian Improvements Project, CIP No. 22570, and update the fiscal year (FY) 2025/26 CIP budget to add the funding allocation as follows:
• $750,000 in Measure F (VRF) revenue and expenditure (Fund 166), in CIP No. 11514 (West Las Positas Boulevard Multimodal Reconstruction Project (Phase 2)) • $350,000 in Measure B revenue and expenditure (Fund 163) in CIP No. 22570 (I-580 Overcrossing Bicycle and Pedestrian Improvements Project) • $175,000 in Measure BB revenue and expenditure (Fund 165) in CIP No. 22570 (I-580 Overcrossing Bicycle and Pedestrian Improvements Project)
The local match portions for both projects are already included in the FY 2025/26 CIP budget.
BACKGROUND
Alameda CTC’s Comprehensive Investment Plan (CIP) is a near-term strategic programming document through which fund sources administered by Alameda CTC are consolidated and
programmed through a single programming cycle. Alameda CTC’s funding sources for the 2026 CIP Cycle are: Measure B, Measure BB, Measure F (Vehicle Registration Fee, or VRF), and Transportation Fund for Clean Air (TFCA).
The CIP’s purpose is to strategically program available funds toward transportation investments that support the vision and goals of the Alameda CTC’s Countywide Transportation Plan, multi-modal plans, and voter-approved transportation expenditure plans.
More specifically, the 2026 CIP’s focus is to provide for safety enhancements, focus on the countywide bike and pedestrian high injury network, and support priority development areas, equity priority communities, transit priority areas, and design and construction-ready projects.
On July 26, 2024, the Alameda CTC released the 2026 CIP Notice of Funding Opportunity – Call for Projects with an estimated total of $100 million, comprised of Alameda CTC discretionary local funds ($60 million) and the Three Major Trails Grant Matching Program ($40 million). Applications to the Alameda CTC were due on October 31, 2024. Following the City Council's authorization on October 15, 2024, staff submitted applications to the Alameda CTC for the West Las Positas Multimodal Reconstruction Project, the I-580 Overcrossing Bicycle and Pedestrian Improvement Project, and the Santa Rita Road at Valley Avenue Intersection Improvement Project for consideration. Projects are required to provide at least a 25 percent local match.
West Las Positas Boulevard Multimodal Reconstruction Project, CIP 11514 The 2022 West Las Positas Bikeway Feasibility Study outlined three focus areas to help prioritize project implementation.
• Focus Area 1 – Foothill Road to Hopyard Road
• Focus Area 2 – Hopyard Road to Santa Rita Road
• Focus Area 3 – Santa Rita Road to Boardwalk Street
Since completing the bikeway feasibility study, the city has combined the bikeway improvements with the reconstruction of West Las Positas Boulevard. In July 2024, the City Council approved a contract amendment to Mark Thomas and Co. to complete 100% of the West Las Positas project design from Hopyard Road to the Iron Horse Trail, part of Focus Area
2. West Las Positas Boulevard Multimodal Reconstruction Project (Phase 2-Iron Horse Trail to Santa Rita Road) will complete the design of Focus Area 2.
The improvements include a protected intersection design at Owens Drive and West Las Positas Boulevard, improvements to the pedestrian and bicycle access at the intersection of Santa Rita Road and West Las Positas Boulevard, a new sidewalk along the south side of the roadway, and a raised cycle track on the north side of the roadway.
I-580 Overcrossing Bicycle and Pedestrian Improvements, CIP 22570 This project ranks #3 in the Bicycle and Pedestrian Master Plan. The project will complete the design and Caltrans approval process to create safer bicycle and pedestrian facilities for traveling to and from Pleasanton and Dublin on the I-580 overcrossings at Hopyard Road, Hacienda Boulevard, and Santa Rita Road.
The proposed bicycle and pedestrian improvements include relocating existing crosswalks to improve pedestrian and bicyclist visibility, upgrading existing accessible curb ramps, adding rectangular flashing beacons and hybrid beacons (a type of signalized crossing), creating new buffered bike lanes and protected bike lanes, and improving pavement markings.
Caltrans approval is required for any improvements completed on these overcrossings. This approval is achieved through the Permit Engineering Evaluation Report (PEER), which is intended to streamline project processing and is used for projects between $1,000,000 and $3,000,000.
The I-580 Overcrossing Bicycle and Pedestrian Improvements project will complete the design plans and the PEER process to make the construction-ready.
DISCUSSION
On May 22, 2025, Alameda CTC approved the 2026 CIP, which includes $60.16 million in new programming from fiscal year (FY) 2025/26 through FY 2029/30. The new programming is comprised of:
• $50.29 million in new programming and allocation consisting of funds from Measure B, Measure BB, VRF, and TFCA funds
• $9.87 million for other new programming (capital projects from Alameda CTC, Union City and Countywide Transportation Programming)
The City was awarded design funds for the West Las Positas Multimodal Reconstruction Project (Phase 2 - Iron Horse Trail to Santa Rita) and the I-580 Overcrossing Bicycle and Pedestrian Improvements Project. The total design cost, amount awarded, and required local matching are:
West Las Positas Multimodal Reconstruction Project (Phase 2- Iron Horse Trail to Santa Rita Road) - $1,000,000 Design Cost
• $750,000 Alameda CTC Award Amount
• $250,000 City Local Match (25 percent local match)
I-580 Overcrossing Bicycle and Pedestrian Improvement - $700,000 Design Cost • $525,000 Alameda CTC Award Amount
• $175,000 City Local Match (25 percent local match)
Funding Agreement
Funding agreements A25-0053, West Las Positas Multimodal Reconstruction (Iron Horse Trail to Santa Rita Road), and A25-0054, I-580 Overcrossing Bicycle and Pedestrian Improvements, outline the roles and responsibilities of the City of Pleasanton and Alameda CTC in completing the design of both projects. Project sponsors are required to provide a 25 percent local match of the project total.
EQUITY AND SUSTAINABILITY
Investments in multimodal infrastructure that supports a wide range of transportation options improve roadway safety and accessibility while reducing pollution and supporting public health.
OUTREACH
No outreach was conducted, as this item is a routine matter of City business.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic goals of Funding Our Future, Strategy 2 - Identify expanded and new revenue sources to address significant infrastructure needs and Investing in Our Environment, Strategy 1 - Implement the four-year CIP to complete design and construction of budgeted capital projects. This action will allow the City to receive significant new grant funding in support of planned capital improvement projects.
FISCAL IMPACT
The total estimated cost to design Phase 2 of the West Las Positas Multimodal Reconstruction Project is $1,000,000. Alameda CTC will provide $750,000 (75 percent of the project cost), and the City will match with $250,000 (25 percent local fund match). Funding for the $250,000 local match is budgeted and available through Measure BB pass-through funds already allocated to this CIP project.
The total estimated cost to design the I-580 Overcrossing Bicycle and Pedestrian Improvements is $750,000. Alameda CTC will provide $525,000 (75 percent of the project cost) and the City will match with $175,000 (25 percent local fund match). Funding for the $175,000 local match is budgeted and available through Measure BB pass-through funds already allocated to this CIP project.
Prepared by: Submitted by: Approved by:
Cedric Novenario, Senior
Transportation Engineer
Ellen Clark, Director of Community and
Economic Development
Gerry Beaudin, City
Manager
Attachments:
1. West Las Positas Funding Agreement (A25-0053)
2. I-580 Overcrossing Bike/Ped Funding Agreement (A25-0054)
Alameda CTC Agreement No. A25-0053
Project No. 1654000
2025 P
FA Version
PROJECT FUNDING AGREEMENT
between
ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the
CITY OF PLEASANTON
for the
WEST LAS POSITAS BOULEVARD MULTIMODAL RECONSTRUCTION PROJECT (IRON HORSE TRAIL TO SANTA RITA ROAD) - FINAL DESIGN PHASE This Project Funding Agreement (“AGREEMENT”), dated for reference purposes only as of May 22, 2025, is by and between ALAMEDA COUNTY TRANSPORTATION COMMISSION, a joint powers agency (“ALAMEDA CTC”), and the CITY OF PLEASANTON, a public agency (“PROJECT SPONSOR”).
This AGREEMENT obligates funds from one or more ALAMEDA CTC administered funding programs as indicated below, and as further specified in Appendix A: Project Control Information and Appendix B:
Alameda CTC Administered Funds Obligated by this AGREEMENT, for the PROJECT, as such term is defined in Recital K below.
☐ 2000 Measure B
☐ 2014 Measure BB
☒ Vehicle Registration Fee
☐ Transp
ortation Fund for Clean Air
☐ CMA TIP
RECITALS
A. The
voters of Alameda County, pursuant to the provisions of the Bay Area County Traffic and Trans
portation Funding Act, Public Utilities Code Section 131000, et seq., approved Measure B at the General Election held in November 1986, authorizing the collection of a one-half cent transaction and use tax over a fifteen (15)-year period to address major transportation needs and congestion in Alameda County and giving Alameda County Transportation Authority (“ACTA”) the responsibility for the administration of the proceeds of the tax. The proceeds from the 1986 Measure B tax have been and continue to be used to pay for investments as outlined in the 1986 Alameda County Transportation Expenditure Plan (“1986 TEP”), as it may be amended. Although collection of the 1986 Measure B tax ceased in 2002, capital projects funded wholly or in part by 1986 Measure B funds are still being delivered using these funds.
B. The voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, Public Utilities Code Section 180000, et seq., approved the reauthorization of Measure B at the General Election held on November 7, 2000, authorizing the collection of a one-half cent transaction and use tax to be collected for twenty (20) years beginning April 1, 2002 and giving Alameda County Transportation Improvement Authority (“ACTIA”) responsibility for the administration of the proceeds of the tax.. The proceeds from the 2000 Measure B tax have been and continue to be used to pay for investments as outlined in the 2000 Alameda County Transportation Expenditure Plan (“2000 TEP”), as it may be amended.
C. The voters of Alameda County, pursuant to Section 65089.20 of th e Government Code,
approv
ed Measure F, the Vehicle Registration Fee (“VRF”), authorizing Alameda County Congestion ATTACHMENT 1
Alameda CTC Agreement No. A25-0053
Project No. 1654000
2025 PFA Version
Management Agency (“ACCMA”) to administer the proceeds from a $10 per year vehicle registration fee on each annual motor-vehicle registration in Alameda County, starting with registrations effective July 2011 with collection beginning in May 2011, six months following approval of Measure F. Vehicles subject to the VRF include all motorized vehicles, including passenger cars, light-duty trucks, medium-duty trucks, heavy-duty trucks, buses of all sizes, motorcycles, and motorized camper homes, unless vehicles are expressly exempted from the payment of the VRF.
D. By resolutions adopted by the ACTA and ACTIA Boards on June 24, 2010, all of ACTA’s functions and responsibilities were assigned to, and accepted by, ACTIA. On that same date, the ACTIA and ACCMA Boards took the final actions to create ALAMEDA CTC, a joint powers authority with all responsibilities of ACTIA and ACCMA. Pursuant to resolutions adopted by the ACTIA and ACCMA Boards and the Commission of ALAMEDA CTC, ACCMA and ACTIA were terminated as of the close of business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC.
E. The voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved Measure BB at the General Election held on November 4, 2014, authorizing the extension of an existing one-half of one percent transaction and use tax scheduled to terminate on March 31, 2022, and the augmentation of the tax by one-half of one percent, and giving ALAMEDA CTC responsibility for the administration of the proceeds of the 2014 Measure BB tax. The duration of the 2014 Measure BB tax will be 30 years from the initial year of collection, which began April 1, 2015, with said tax to terminate/expire on March 31, 2045. The proceeds from the 2014 Measure BB will be used to pay for investments as outlined in the 2014 Alameda County Transportation Expenditure Plan (“2014 TEP”), as it may be amended.
F. As the Transportation Fund for Clean Air (“TFCA”) Program Manager in Alameda County, A
LAMEDA CTC annually programs 40 percent of the TFCA funds collected in Alameda County. ALAMEDA CTC receives these funds from the Bay Area Air Quality Management District (“AIR DISTRICT”), and then distributes these funds on a reimbursement basis to eligible project sponsors.
G. ALAMEDA CTC is continuing the implementation of the CMA Exchange Program, originally established by the ACCMA, for the purpose of providing local or otherwise unrestricted funds to ALAMEDA CTC for use in projects and programs adopted into the CMA Transportation Improvement Program (“CMA TIP”) by ALAMEDA CTC.
H. The funding programs administered by ALAMEDA CTC and available for projects and programs that benefit the Alameda County transportation system, consisting of 1986 Measure B, 2000 Measure B, 2014 Measure BB, VRF, TFCA, and CMA TIP, are collectively defined as and shall be referenced herein as the “ALAMEDA CTC ADMINISTERED FUNDS”. Requirements related to 2000 Measure B, VRF and 2014 Measure BB Direct Local Distribution (“DLD”) funding distributed pursuant to 2000 Measure B, VRF and 2014 Measure BB Transportation Expenditure Plans are covered by separate agreements between ALAMEDA CTC and DLD recipients.
I. Measure B, Measure BB, VRF, and TFCA funds obligated by this AGREEMENT shall be programmed, allocated, and expended for the purpose defined and in accordance with the provisions set
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forth in the applicable transportation expenditure plans, or the AIR DISTRICT-approved TFCA County Program Manager Policies.
J. ALAMEDA CTC programs and allocates ALAMEDA CTC ADMINISTERED FUNDS through the ALAMEDA CTC Comprehensive Investment Plan (“CIP”) that is updated periodically to summarize the programming and allocations of ALAMEDA CTC ADMINISTERED FUNDS, and the policies, procedures and requirements related to the expenditure of ALAMEDA CTC ADMINISTERED FUNDS.
K. The PROJECT SPONSOR is implementing a project or program (“PROJECT”) that is eligible for ALAMEDA CTC ADMINISTERED FUNDS. The PROJECT and the strategy to implement the PROJECT are described in greater detail in Appendix A: Project Control Information.
L. This AGREEMENT obligates funds from one or more of ALAMEDA CTC administered funding programs as specified in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement, for the PROJECT and the phase(s) described in Appendix A: Project Control Information.
ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are available to reimburse eligible costs incurred by PROJECT SPONSOR for the PROJECT and the phase(s) described in Appendix A: Project Control Information.
M. The issuance of bonds or another financing mechanism are possible funding options as part of ALAMEDA CTC administered funding programs to meet cash flow requirements of each individual program based on current schedule and project delivery information.
NOW, THEREFORE, it is agreed by and between the parties as follows:
SECTION I
PROJECT SPONSOR AGREES:
1. P
ROJECT SPONSOR shall implement the PROJECT in accordance with all requirements in this AGREEMENT and the following appendices attached hereto and incorporated herein by reference.
a. Appendix A: Project Control Information
b. Appendix B: Alameda CTC Administered Funds Obligated by this Agreement c. Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements d. Appendix D: Local Business Contract Equity Program
e. Appendix E: Deliverables and Due Dates
f. Appendix F: Project Performance Measures
g. Appendix G: Transportation Fund for Clean Air Policies and Requirements
2. PROJECT SPONSOR shall perform the necessary work associated with the PROJECT required to implement PROJECT as described in Appendix A: Project Control Information.
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3. PROJECT SPONSOR shall inform ALAMEDA CTC in writing of any changes to the information contained in Appendix A: Project Control Information as soon as PROJECT SPONSOR becomes aware of such changes. Per Section III.2, any change that requires an amendment to this AGREEMENT must be approved by ALAMEDA CTC prior to PROJECT SPONSOR implementing the change.
4. P
ROJECT SPONSOR shall commit to the timing of ALAMEDA CTC ADMINISTERED FUNDS as described in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement.
5. P
ROJECT SPONSOR shall expend ALAMEDA CTC ADMINISTERED FUNDS received under this AGREEMENT in accordance with all applicable provisions of law and shall return to ALAMEDA CTC all funds that are not expended in accordance with all applicable provisions of law.
6. P
ROJECT SPONSOR shall be responsible for costs in excess of the total funding obligations shown in Appendix A: Project Control Information. Costs in excess of the total funding obligations will not be reimbursed with ALAMEDA CTC ADMINISTERED FUNDS unless this AGREEMENT is amended in writing or the parties execute a separate agreement for a subsequent phase of the PROJECT.
7. P
ROJECT SPONSOR shall return to ALAMEDA CTC, on a pro-rated basis, funds realized from the sale of any vehicle(s) purchased with ALAMEDA CTC ADMINISTERED FUNDS, if the sale of the vehicle(s) is completed prior to the last day of the last year listed as the PROJECT’S “Years of Effectiveness” as identified in either Appendix A: Project Control Information or Appendix G: Transportation Fund for Clean Air Policies and Requirements, as applicable. The amount of sale proceeds required to be returned to ALAMEDA CTC shall be proportional to the percentage of ALAMEDA CTC ADMINISTERED FUNDS originally used to purchase the vehicle(s).
8. PROJECT SPONSOR staff costs for any local agency which receives DLD funding shall not be eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS allocated to the PROJECT unless staff costs are specifically identified as eligible in Appendix A: Project Control Information. Staff costs included in Appendix A are limited to project implementation costs. Staff costs related to the administration of this A
GREEMENT including preparation of requests for reimbursement or progress reports are ineligible for reimbursement. PROJECT SPONSOR staff costs funded by other sources can be included in the total cost for the purpose of meeting the cost and risk sharing provisions of this AGREEMENT.
9. P
ROJECT SPONSOR staff costs eligible for reimbursement may include the individual’s actual hourly wage plus a fringe benefit rate, as approved by a cognizant agency or an independent auditor, of up to a maximum of 70% of the hourly wage. Staff costs also may include direct costs including contracted services, such as legal counsel, that are considered an extension of the PROJECT SPONSOR’S staff.
10. P
ROJECT SPONSOR overhead, or "indirect," costs are not eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and shall not be included in the total eligible PROJECT cost calculations used to determine the ALAMEDA CTC ADMINISTERED FUNDS share of such total eligible PROJECT costs.
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11. The cost of maintenance, security, or protection performed by P ROJECT SPONSOR or third- party contractors during any temporary suspen sion of activities associated with the P ROJECT will not be considered an eligible cost for reimbursement by ALAMEDA CTC.
12. PROJECT SPONSOR shall advertise, award and administer all professional services and construction contracts for PROJECT work not performed by PROJECT SPONSOR. PROJECT SPONSOR shall invite ALAMEDA CTC staff to participate as a voting member of PROJECT SPONSOR’s selection panel for the selection of all professional consultants.
13. All locally funded contracts approved by P
ROJECT SPONSOR, funded wholly or in part with
Measure B, Measure BB, and/or Vehicle Registration Fee funds administered by ALAMEDA CTC, except for contracts that also include state and/or federal funds or contracts funding non-capital projects (e.g., transit operations), are required to comply with ALAMEDA CTC’s Local Business Contract Equity (LBCE) Program as listed and described in Appendix D: Local Business Contract Equity Program Requirements. PROJECT SPONSOR shall comply with the reporting requirements set forth in the LBCE Program and provide the required information to ALAMEDA CTC in accordance with Appendix D for all contracts partially or wholly funded by ALAMEDA CTC, whether or not the specific contract is subject to the LBCE Program. If ALAMEDA CTC determines that PROJECT SPONSOR has failed to fully comply with all LBCE Program requirements, including but not limited to meeting all reporting requirements in a timely manner, ALAMEDA CTC may take one or more of the following actions, until compliance or remedial action has been accomplished by the PROJECT SPONSOR to the satisfaction of ALAMEDA CTC:
a. Deem PROJECT SPONSOR to be noncompliant, and place PROJECT SPONSOR on a corrective action plan;
b. Impose sanctions on PROJECT SPONSOR, including suspension and termination of all ALAMEDA CTC funding assistance;
c. Decline approval of projects, grants, or contracts;
d. Withhold reimbursements to PROJECT SPONSOR for existing grants and contracts; and/or e. Other actions deemed appropriate by ALAMEDA CTC under the circumstances.
14. To facilitate ALAMEDA CTC’s monitoring of PROJECT SPONSOR’s compliance with the LBCE Program, PROJECT SPONSOR shall provide ALAMEDA CTC with drafts of (i) all procurement documents which address (or would be expected to address) LBCE Program or Disadvantaged Business Enterprise (DBE) participation goals and requirements (i.e., RFPs, RFQs, construction special provisions, and notices to bidders/proposers), in each case prior to advertisement, and (ii) PROJECT SPONSOR’s form professional services contract, prior to contract award.
15. P
ROJECT SPONSOR shall require insurance coverage that names ALAMEDA CTC, its governing body, officers, employees and consultants as additional insureds of the PROJECT SPONSOR, professional services consultants and subconsultants, construction services contractors and subcontractors, volunteer service individuals, and any other contractors or subcontractors involved with the PROJECT on all insurance required by PROJECT SPONSOR for PROJECT. PROJECT SPONSOR shall keep and maintain insurance certificates and policy endorsements evidencing the policies on file, and furnish the same to ALAMEDA CTC upon request. ALAMEDA CTC will not be responsible for any premiums or assessments on
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any policy. If this AGREEMENT includes any TFCA funds, PROJECT SPONSOR shall also comply with the insurance requirements specified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.
16. PROJECT SPONSOR shall provide ALAMEDA CTC with periodic (i.e., quarterly or semi- annually) progress reports describing the current status of the PROJECT. The required progress reporting frequency schedule and forms are provided in Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements. Progress reports are due by the last day of each calendar month following the established reporting period in which the work was performed. These reports shall include PROJECT status information such as the scope of work completed to date, total costs incurred, future actions, project performance, issues identification, changes to scope or schedule, and any additional relevant information requested by A
LAMEDA CTC.
17. PROJECT SPONSOR shall submit to ALAMEDA CTC a Request for Reimbursement in accordance with the minimum required invoicing frequency established for the PROJECT, but not more than one such request per month, for reimbursement of eligible PROJECT costs and expenses incurred by PROJECT SPONSOR. The required minimum invoicing frequency and invoice forms are provided in Appendix C:
Alameda CTC Request for Reimbursement and Reporting Requirements. If PROJECT SPONSOR does not incur any reimbursable expenses during the minimum invoicing period, in lieu of submitting an invoice, PROJECT SPONSOR shall submit a letter or a statement as part of the required progress report for the same period confirming that no reimbursable costs were incurred during the given period. If PROJECT SPONSOR requests reimbursement for costs incurred as a result of a contract or agreement with a third party that contains a contract value of $50,000 or greater, e.g. a consultant, contractor or other entity, P ROJECT
SPONSOR shall submit an electronic copy of the fully executed contract or agreement to ALAMEDA CTC prior to ALAMEDA CTC authorizing reimbursement of such costs. Supporting documentation for the Request for Reimbursement packages includes copies of invoices from vendors, consultants, or contractors and summaries of eligible PROJECT SPONSOR staff time charges. PROJECT SPONSOR may suggest an alternative method, subject to approval in advance by ALAMEDA CTC, to document staff costs charged to the PROJECT.
18. P
ROJECT SPONSOR shall submit to ALAMEDA CTC a Prime Consultant/Contractor LBE, SLBE, and VSLBE Utilization Report with each of PROJECT SPONSOR’s invoices for the PROJECT, regardless of whether any reimbursable costs were incurred during the given period. The report shall include the AGREEMENT number, prime consultant/contractor name, the project title, scope of work, names of all subconsultants and their contract budgets and total costs incurred, and any additional relevant information requested by ALAMEDA CTC.
19. PROJECT SPONSOR shall provide a Parcel and Utility Agreement Tracking Log upon ALAMEDA CTC’s request, if the PROJECT includes the acquisition of right-of-way and/or the relocation or protection of utility facilities.
20. PROJECT SPONSOR shall keep all necessary PROJECT records to demonstrate compliance with this AGREEMENT, including documentation of activities, performance, progress reports, final report, expenses and charges to support invoices submitted to ALAMEDA CTC and other PROJECT reporting requirements as described in Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements in one central location for a period of not less than five (5) years after the later of (i) ALAMEDA
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CTC’s payment of the final invoice, (ii) the PROJECT SPONSOR’S submittal of the Final Report for ALAMEDA CTC ADMINISTERED FUNDS under this AGREEMENT, and (iii) the end of the PROJECT’S established “Years of Effectiveness” period (as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements) if any TFCA funds are provided under this AGREEMENT.
a. PROJECT SPONSOR and PROJECT SPONSOR’s contractors and subcontractors shall each maintain and make available for inspection and audit all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts.
b. P
ROJECT SPONSOR shall allow ALAMEDA CTC or its authorized representatives to inspect, audit, or make copies of any PROJECT records for a period of five (5) years after ALAMEDA CTC’s payment of the final invoice and the PROJECT SPONSOR’S submittal of the Final Report. The same access also shall be granted to the AIR DISTRICT or its authorized representatives for TFCA funds obligated by this AGREEMENT.
21. P
ROJECT SPONSOR shall comply with all of the following publicity requirements to inform the public on the use of ALAMEDA CTC ADMINISTERED FUNDS on the PROJECT.
a. PROJECT SPONSOR shall credit ALAMEDA CTC as a funding source and display the approved ALAMEDA CTC logo, where practical, on construction informational signs, vehicles or equipment operated or obtained as part of the PROJECT, and on any publicly distributed information (e.g., fact sheets, flyers, brochures, maps, schedules, websites, press releases), created for or associated with the PROJECT. For TFCA funding obligated through this AGREEMENT, SPONSOR shall also credit the AIR DISTRICT as a funding source and display the AIR DISTRICT-approved TFCA logo.
b. PROJECT SPONSOR shall provide updated and accurate PROJECT information on the PROJECT SPONSOR’s website, or create such a website if none exists, and provide a link to ALAMEDA CTC website.
c. PROJECT SPONSOR shall publish an article in a printed or electronically distributed publication such as a newsletter, local newspaper, e-publications, or website highlighting the P
ROJECT and the use of ALAMEDA CTC ADMINISTERED FUNDS at least once per fiscal year.
For TFCA funding obligated through this AGREEMENT, SPONSOR shall also credit the AIR DISTRICT as a funding source.
d. PROJECT SPONSOR shall document compliance with the publicity requirements and furnish such documentation upon request, and regularly through the progress and final reporting required by this A
GREEMENT, through evidence such as photos of construction and vehicle signage, copies of print, electronic and other media published to satisfy this requirement.
For TFCA funding obligated through this AGREEMENT, SPONSOR shall also document that the AIR DISTRICT was credited as a funding source and the AIR DISTRICT-approved TFCA logos were displayed.
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e. PROJECT SPONSOR shall notify ALAMEDA CTC and request an exemption as soon as it is reasonably known that the PROJECT SPONSOR is unable to fulfill the requirements under this Section I.21 due to extraordinary circumstances.
22. PROJECT SPONSOR shall, to the extent not otherwise prohibited by law, and to the extent required by the California Public Records Act (California Government Code section 7920.000 et seq.), place in the public domain any software, written document, or other product developed with ALAMEDA CTC ADMINISTERED FUNDS received through this AGREEMENT.
23. P
ROJECT SPONSOR shall participate, upon the request of ALAMEDA CTC, in a Public Awareness Program in partnership with ALAMEDA CTC and/or its community advisory committees as a means of informing the public of the benefits derived from the use of ALAMEDA CTC ADMINISTERED FUNDS.
24. PROJECT SPONSOR shall obtain all state, local and federal permits and approvals for work, including environmental approvals in accordance with the National Environment Policy Act (NEPA) and the California Environmental Quality Act (CEQA), as applicable. P ROJECT SPONSOR will comply with all
applicable state and federal laws and regulations.
25. PROJECT SPONSOR shall render a report or answer any and all inquiries, upon A LAMEDA CTC’s request, in regards to its receipt of ALAMEDA CTC ADMINISTERED FUNDS, compliance audit findings, and usage of A LAMEDA CTC ADMINISTERED FUNDS before the A LAMEDA CTC Commission, Independent Watchdog Committee, and/or community advisory committees, as applicable.
26. For TFCA funds obligated by this AGREEMENT, a PROJECT SPONSOR who has failed a AIR DISTRICT financial or performance audit for the PROJECT will be excluded from receiving an award of any TFCA funds for five (5) years from the date of AIR DISTRICT’s final audit determination. Existing TFCA funds already awarded to the SPONSOR will not be released until all audit recommendations and remedies have been satisfactorily implemented. A failed AIR DISTRICT financial audit means a final audit report that includes an uncorrected audit finding that confirms an ineligible expenditure of TFCA funds. A failed AIR DISTRICT performance audit means that the PROJECT was not implemented in accordance with the AGREEMENT. SPONSOR shall be afforded a reasonable amount of time to address/cure adverse audit findings.
27. For TFCA funds obligated by this A
GREEMENT, PROJECT SPONSOR shall return to
ALAMEDA CTC, on a pro-rated basis, TFCA funds received under this Agreement if PROJECT is not maintained and/or operated throughout, and at least until the conclusion of, its “Years of Effectiveness” as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.
28. For TFCA funds obligated by this A
GREEMENT, PROJECT SPONSOR shall submit a TFCA
Final Report to ALAMEDA CTC when identified as applicable in Appendix C: Request for Reimbursement and Reporting Requirements. The required content for the TFCA Final Report is identified in the TFCA Final Report Form referenced in Appendix G.
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SECTION II
ALAMEDA CTC AGREES:
1. ALAMEDA CTC shall make a good faith effort to provide all ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.
2. A
LAMEDA CTC shall assist PROJECT SPONSOR when able, upon request and as necessary, in resolving issues related to the PROJECT.
3. A
LAMEDA CTC shall provide a copy of its approved logo for PROJECT SPONSOR to use as required by this AGREEMENT.
4. ALAMEDA CTC shall provide notice to the PROJECT SPONSOR of any and all expenditures made by PROJECT SPONSOR, which are not in compliance with the AGREEMENT or the applicable ALAMEDA CTC ADMINISTERED FUNDS promptly after ALAMEDA CTC becomes aware of any such expenditures.
5. A
LAMEDA CTC shall provide timely notice to PROJECT SPONSOR prior to conducting an audit of expenditures made by PROJECT SPONSOR to determine whether such expenditures are compliant with this AGREEMENT or the applicable ALAMEDA CTC ADMINISTERED FUNDS.
SECTION III
IT IS MUTUALLY AGREED AS FOLLOWS:
1. That ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT may be shifted between the phases of the PROJECT or between activities in the same phase of the PROJECT, so long as each of the following occurs: 1) PROJECT SPONSOR submits a written amendment request that provides revised and updated Appendix A: Project Control Information forms documenting the requested funding obligation shift and demonstrating to ALAMEDA CTC’s satisfaction that the phase or activity from which the funds were shifted remains fully funded, and 2) the parties execute an amendment to this AGREEMENT incorporating the revised and updated Appendix A forms as described above, which amendment shall be approved by ALAMEDA CTC pursuant to applicable ALAMEDA CTC policies.
2. ALAMEDA CTC and the PROJECT SPONSOR may jointly authorize an “Administrative Amendment” for any minor schedule revisions, deliverables, or budget revisions that do not increase the total ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT. Any change in the PROJECT scope of work must be approved by ALAMEDA CTC prior to implementation of the change by the PROJECT SPONSOR. Administrative amendment requests sent to ALAMEDA CTC must include a revised Appendix A:
Project Control Information which reflects the requested changes by the PROJECT SPONSOR.
3. For the purposes of this A
GREEMENT, (i) a “Contract” shall mean and refer to a third party agreement with the PROJECT SPONSOR for services related to PROJECT, including agreements with another public agency, consultant firm, contractor or entity; (ii) “PROJECT SPONSOR Staff” costs include costs for
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staff dedicated directly to project implementation, management, oversight, and/or project development and may include direct costs including contracted services, such as legal counsel, that are considered an extension of PROJECT SPONSOR Staff; (iii) “Capital” with respect to any Right-of-Way Capital phase shall mean and refer to the cost to acquire real property, access rights and other property interests; and (iv) “Agreement Expiration Date” shall mean and refer to the expiration date of this AGREEMENT.
4. Reimbursable costs will be limited to the costs shown in Appendix A: Project Control Information. Funds expended for work directly related to the phases of the P ROJECT covered by this
AGREEMENT prior to the applicable allowable start date identified in Appendix B: ALAMEDA CTC ADMINISTERED FUNDS Obligated by this AGREEMENT are ineligible for reimbursement pursuant to this AGREEMENT. ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are subject to fund availability and any new requirements and policies imposed by ALAMEDA CTC. The AGREEMENT shall be amended, as necessary, to reflect the applicable requirements.
5. If additional local, state or federal funding is obtained to partially offset A
LAMEDA CTC
ADMINISTERED FUNDS planned for the PROJECT, ALAMEDA CTC ADMINISTERED FUNDS will not be transferred from the PROJECT until after it is ensured that all phases of the PROJECT can be fully delivered.
ALAMEDA CTC ADMINISTERED FUNDS offset by additional local, state or federal funding shall be available for PROJECT only after all other funding planned for PROJECT, as described in Appendix A: Project Control Information, has been committed and/or encumbered to the PROJECT.
6. Should any portion of PROJECT be financed with federal or state funds, all applicable laws, rules and policies relating to the use of such funds shall apply, notwithstanding other provisions of this AGREEMENT.
7. For TFCA funds obligated by this AGREEMENT, this AGREEMENT is subject to the current AIR DISTRICT-approved TFCA County Program Manager Fund Policies included in Appendix G:
Transportation Fund for Clean Air Policies and Requirements and any new requirements imposed by the AIR DISTRICT upon ALAMEDA CTC with respect to the TFCA funds distributed hereunder. ALAMEDA CTC will only distribute TFCA funds under this AGREEMENT to the extent the documented project costs are eligible under the applicable AIR DISTRICT TFCA Policies.
8. The laws of the State of California shall govern this AGREEMENT.
9. All correspondence and communications will contain A LAMEDA CTC project number and
name for PROJECT in a clearly identifiable location. For projects with TFCA funds obligated by this AGREEMENT, all correspondence and communications will also contain the TFCA project number as identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.
10. A
LAMEDA CTC reserves the right to conduct technical and financial audits of PROJECT work and records when determined to be necessary or appropriate and PROJECT SPONSOR agrees, and shall require its contractors and subcontractors to agree, to cooperate with ALAMEDA CTC by making all appropriate and relevant PROJECT records promptly available for audit and copying.
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11. PROJECT costs incurred by PROJECT SPONSOR are only eligible for reimbursement on a pro- rated basis unless specifically pr ovided for in Appendix A: Project Control Information, and P ROJECT SPONSOR is expected to concurrently seek reimbursement from the other sources shown in Project A: Project Control Information. Pro-rated basis, as used herein, equals the amount of A LAMEDA CTC ADMINISTERED FUNDS obligated by this A GREEMENT to a phase, divided by the total funding for the phase, as shown in Appendix A: Project Control Information. For any Request for Reimbursement which includes such expenditures, PROJECT SPONSOR shall (i) report the total expenditures during the reimbursement period, (ii) indicate the percentage of the total expenditur es for the phase expected to be funded by A LAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and (iii) request reimbursement for the dollar amount which equals the product of such total expenditures and such percentage.
12. A
LAMEDA CTC approval of PROJECT SPONSOR submitted Requests for Reimbursement will be contingent on the submittal of progress reports and deliverables by PROJECT SPONSOR as required by this AGREEMENT. In the event that progress reports and deliverables are not complete and current, approval of Requests for Reimbursement shall be withheld until an acceptable remedy has been implemented and approved by ALAMEDA CTC. If PROJECT SPONSOR fails to submit the required deliverables or otherwise fails to meet the reporting and invoicing requirements of this AGREEMENT, ALAMEDA CTC may deobligate funds from the PROJECT and this AGREEMENT. Not less than thirty (30) days prior to the effective date of any such action, ALAMEDA CTC will endeavor to notify PROJECT SPONSOR in writing that the required deliverables, invoicing and reporting is overdue.
13. Request for Reimbursements submitted after the Agreement Expiration Date identified in Appendix B: Alameda CTC Administered Funds Obligated by this A GREEMENT will be ineligible for
reimbursement by ALAMEDA CTC unless an exception is requested by the PROJECT SPONSOR no less than sixty (60) days before the Agreement Expiration Date, and the exception is approved by ALAMEDA CTC.
ALAMEDA CTC will deobligate any remaining ALAMEDA CTC ADMINISTERED FUNDS from PROJECT and this AGREEMENT.
14. Each Right-of-Way transaction which is funded either wholly or in part with A
LAMEDA CTC
ADMINISTERED FUNDS shall be subject to repayment or reimbursement to ALAMEDA CTC under ALAMEDA CTC Policies in effect as of the effective date of this AGREEMENT, irrespective of the party holding title to the real estate which is the subject of the Right-of-Way transaction in question. The parties agree that Section III.15(a) through Section III.15(f), the provisions of which are intended to provide further detail regarding the application of such Policies, shall govern the extent to which such repayment is required and the conditions applicable to any such repayment. If such Policies are amended after the effective date of this A
GREEMENT by ALAMEDA CTC, the PROJECT SPONSOR and ALAMEDA CTC shall execute an amendment to this AGREEMENT which references the revised Policies.
15. For the purposes of the following provisions, “A
LAMEDA CTC Share” shall mean the
percentage share of the original property purchase price funded by ALAMEDA CTC ADMINISTERED FUNDS (i.e., if the purchase was fully funded by ALAMEDA CTC ADMINISTERED FUNDS, ALAMEDA CTC Share shall equal 100%); any appraisal required under Section III.15(a) and Section III.15(f) only, shall be conducted at no cost to ALAMEDA CTC; “Fair Market Value” of a given property shall mean the net proceeds from the sale of such property if such sale occurs in an open market transaction or by auction, or the value of the property determined by an independent third-party appraisal of the property if some or all of the property is
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retained by PROJECT SPONSOR or otherwise transferred to any other party without an auction or open market transaction; and “CPI” means the Consumer Price Index, All Items for All Urban Consumers, San Francisco- Oakland, San Jose, CA.
a. If any property is acquired for the PROJECT using ALAMEDA CTC ADMINISTERED FUNDS to finance some or all of the acquisition, and the PROJECT is cancelled or otherwise does not begin construction within five (5) years after the effective date of AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then PROJECT SPONSOR shall, within one (1) year after such cancellation decision or the expiration of such five (5) year period, reimburse ALAMEDA CTC for the greater of the following:
ALAMEDA CTC Share of the property’s Fair Market Value or the full amount of ALAMEDA CTC ADMINISTERED FUNDS used to acquire the property, as escalated by the increase in the CPI during the most recent period for which CPI data is available which is equal in length to the period between the date A
LAMEDA CTC ADMINISTERED FUNDS were paid
to PROJECT SPONSOR and the date reimbursement is made to ALAMEDA CTC.
b. If any property is acquired for the PROJECT using ALAMEDA CTC ADMINISTERED FUNDS to finance some or all of the acquisition and only a portion of the acquired property is required for the P
ROJECT, and if the PROJECT begins construction within five (5) years after the effective date of this AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then PROJECT SPONSOR shall, within one (1) year after PROJECT completion, reimburse ALAMEDA CTC for ALAMEDA CTC Share of the Fair Market Value of any property determined to be “excess property”.
c. If the PROJECT begins construction within five (5) years after the effective date of this AGREEMENT (as such deadline may be extended by agreement between the parties hereto), then except as provided in subparagraph (d) below, no reimbursement is due with respect to any property interest acquired for the project using A
LAMEDA CTC ADMINISTERED
FUNDS if the entirety of the acquired property is required for the PROJECT.
d. If PROJECT SPONSOR anticipates receiving net revenues (i.e., rental or other income generated by the property, less reasonable costs for insurance, maintenance and related items) from any property acquired using ALAMEDA CTC ADMINISTERED FUNDS, PROJECT SPONSOR shall notify ALAMEDA CTC on how PROJECT SPONSOR will use such revenue to offset other project costs, and document such revenue separately in project reimbursement requests.
e. If PROJECT is suspended, PROJECT SPONSOR shall pay all property management costs.
f. Property that is required for the PROJECT and acquired wholly or in part with ALAMEDA CTC ADMINISTERED FUNDS shall be available for PROJECT construction within ten (10) years of ALAMEDA CTC reimbursement to the PROJECT SPONSOR. If, after ten (10) years, PROJECT has not been completed, PROJECT SPONSOR shall reimburse ALAMEDA CTC Share of the fair market value of the property, based on the net proceeds from the sale of
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the property or an appraisal of the property conducted at no cost to ALAMEDA CTC, within one (1) year after the expiration of this ten (10) year period.
16. If condemnation procedures are required to obtain possession to Right-of-Way, ALAMEDA CTC will consider the required deposit as an eligible cost and reimburse the PROJECT SPONSOR upon request.
PROJECT SPONSOR shall submit documentation of the final order of condemnation settlement within ninety (90) days after the date of the court recording of the final order of condemnation. If the amount of A
LAMEDA CTC reimbursement to the PROJECT SPONSOR is higher than ALAMEDA CTC Share of the amount of settlement in the final order of condemnation, the PROJECT SPONSOR shall pay ALAMEDA CTC the difference between the amount reimbursed and ALAMEDA CTC Share of the amount settled plus ALAMEDA CTC Share of the interest accrued to the deposit account within one (1) year of the final order of condemnation.
17. P
ROJECT SPONSOR shall not initiate condemnation of any property until full funding for the construction of the PROJECT has been secured.
18. Reimbursement to P
ROJECT SPONSOR by ALAMEDA CTC for PROJECT Right-of-Way is limited to the following (and net of any relocation payments provided by other sources):
a. The cost to purchase all real property required for the PROJECT free and clear of liens and/or conflicting easements, including the costs for preparation of documents, negotiations and legal services.
b. The cost of damages to owners of the remainder of real property not actually taken but injuriously affected by PROJECT.
c. The cost of relocation payments and services provided to owners and occupants pursuant to the appropriate State laws and regulations when the PROJECT displaces an individual, family, business, farm operation or nonprofit organization.
d. The cost of demolition and/or the sale of all improvements on the right-of-way. Proceeds from the sale of any such improvements shall be credited to the PROJECT and used to offset PROJECT costs.
e. The cost of all unavoidable utility relocation, protection or removal necessary for the completion of the PROJECT.
f. The cost of all necessary hazardous material and hazardous waste treatment, encapsulation or removal and protective storage for which PROJECT SPONSOR accepts responsibility and where the actual generator cannot be identified and recovery made.
19. If PROJECT SPONSOR materially breaches this AGREEMENT, including but not limited to (i) failing to deliver the PROJECT within the schedule defined by this AGREEMENT without compelling reason, (ii) failing to file required progress reports in the time specified by this AGREEMENT, or (iii) failing to comply with applicable regulations, ALAMEDA CTC may either terminate this AGREEMENT or suspend payments to
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PROJECT SPONSOR until such time as PROJECT SPONSOR makes reasonable efforts to cure any such breach and comply with all provisions of this AGREEMENT.
20. Neither ALAMEDA CTC, nor its governing body or any officer, consultant, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with the PROJECT. It is also understood and agreed, pursuant to Government Code Section 895.4, PROJECT SPONSOR shall fully defend, protect, indemnify and hold harmless ALAMEDA CTC, its governing body, and all its officers, employees, agents, representatives, and successors-in- interest, against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury (as defined in Government Code Section 810.8) or damages occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with PROJECT, including the performance of the PROJECT or operation or use of the equipment that is subject to this AGREEMENT. If TFCA funds are obligated by this AGREEMENT, PROJECT SPONSOR shall also fully defend, protect, indemnify and hold harmless the AIR DISTRICT, its governing body, and all its officers, employees, agents, representatives, and successors-in- interest, from any liability imposed on the AIR DISTRICT for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by PROJECT SPONSOR in connection with PROJECT.
21. Neither PROJECT SPONSOR, nor its governing body or any officer, consultant, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, ALAMEDA CTC shall fully defend, protect, indemnify and hold harmless PROJECT SPONSOR, its governing body, and all its officers, employees, agents, representatives, and successors-in-interest, against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury (as defined in Government Code Section 810.8) or damages occurring by reason of anything done or omitted to be done by A
LAMEDA CTC in connection with PROJECT, including the performance of the PROJECT or operation or use of the equipment that is subject to this AGREEMENT.
22. Nothing in the provisions of this A
GREEMENT is intended to create duties or obligations to or rights in third parties not party to this AGREEMENT. This AGREEMENT gives no rights or benefits to anyone other than ALAMEDA CTC and PROJECT SPONSOR and has no third-party beneficiaries.
23. All legal actions by either party ag ainst the other arising from this A GREEMENT, or for the
failure to perform in accordance with the applicable standard of care, or for any other cause of action, will be subject to the statutes of limitations of the State of California.
24. Should it become necessary to enforce the terms of this A GREEMENT, the prevailing party shall be entitled to recover reasonable expenses and attorney’s fees from the other party.
25. This AGREEMENT shall terminate upon the Agreement Expiration Date identified in Appendix B: Funds Obligated by this AGREEMENT unless this AGREEMENT is extended by mutual agreement of the parties. Notwithstanding the foregoing, Sections I.7, I.19, III.20 and III.21 shall survive the termination or expiration of this AGREEMENT. PROJECT SPONSOR has 90 days after the Agreement Expiration Date to submit complete and accurate invoices to ALAMEDA CTC to make final allowable
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payments for PROJECT costs in accordance with the terms of this AGREEMENT. Failure to submit complete and accurate invoices within this period of time shall result in a waiver by PROJECT SPONSOR of its right to reimbursement of expended costs for which invoices have not yet been submitted.
26. No delay or omission in the exercise of any right or remedy of either party on any breach or default by the other party shall impair such right or remedy or be construed as a waiver.
27. This A
GREEMENT, including its Recitals and Appendices, constitutes the entire AGREEMENT. This AGREEMENT may be changed only as allowed in Sections III.1 and Section III.2 of this AGREEMENT or by a written amendment executed by both parties.
[Signatures on the next page]
Alameda CTC Agreement No. A25-0053
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CITY OF PLEASANTON
(PROJECT SPONSOR)
ALAMEDA COUNTY
TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:
Gerry Beaudin Date
City Manager
Tony Tavares Date
Executive Director
Recommended
By:
Vivek Bhat Date
Senior Director of Programming and
Pro
jects
Reviewed as to Budget/Financial Controls:
By:
Patricia Reave y Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form:
Approved as to Legal Form:
By:
By:
Daniel G. Sodergren Date
Legal Counsel to City of Pleasanton
Fennemore LL P Date
Legal Counsel to ALAMEDA CTC
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LIST OF APPENDICES
APPENDIX A: P ROJECT CONTROL INFORMATION
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summar y by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
APPENDIX B: A LAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT
A
PPENDIX C: A LAMEDA CTC REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
APPENDIX D: L OCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
A
PPENDIX E: D ELIVERABLES AND DUE DATES
A
PPENDIX F: P ROJECT PERFORMANCE MEASURES
A
PPENDIX G: T RANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 TFCA County Pr ogram Manager Fund Policies and Insurance Requirements Appendix G-3 Air District TFCA Logos
Note: Appendix G is
only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.
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Appendix A – Page 1
APPENDIX A
PROJECT CONTROL INFORMATION
Appendix Index
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source Appendix A-5 Project Funding Summar y by Phase and Reimbursement Ratio Appendix A-6 Project Phase Cost Detail
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APPENDIX A-1
PROJECT DESCRIPTION
Project Description:
The West Las Positas Multimodal Reconstruction, between Iron Horse Trail to Santa Rita Road Project will reconstruct a 0.25 mile segment of a larger planned 3.8 mile reconstruction of West Las Positas Blvd. The total completed section will be 1.65 miles, which completes construction of the highest priority segment on West Las Positas Boulevard.
The project aims to provide high-quality multimodal facilities that improve safety, connectivity, access, drainage, and roadway conditions along the corridor by:
Reconfiguring the roadway from a 6-lane section to a 4-lane section with expanded pedestrian pathways (12'-14') and 6' wide elevated cycle tracks on both sides Constructing landscaped buffers
Constructing intersection safety improvements, such as a protected intersection Implementation of new stabilizing roadway subbase
Alameda CTC funding obligated by this A
GREEMENT is for the Final Design Phase.
Project Location and Limits
Iron Horse Trail at West Las Positas Blvd and Santa Rita Road and West Las Positas Blvd.
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APPENDIX A-2
PROJECT SCOPE DETAIL BY PHASE
The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:
FINAL DESIGN (PS&E)
Design package leading to the construction of Project as described in Appendix A-1.
Non-Participating Costs / Not Eligible for Reimbursement Costs not eligible for reimbursement by this AGREEMENT include, but are not necessarily limited to:
Costs incurred for services, fees, or amenities not related to the PROJECT scope that are funded through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT as the eligible scope is defined in Appendix A-1: Project Description and Appendix A-2: Project Scope Detail by Phase. Sponsor Staff/Labor costs unless otherwise defined as allowed in Appendix A-6: Project Cost Detail.
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APPENDIX A-3
PROJECT MILESTONE SCHEDULE
Phase/Milestone
Begin
(Mo/Yr)
End
(Mo/Yr)
Final Design (Plans, Specifications and Estimate (PS&E)) 08/2025 07/2026
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APPENDIX A-4
PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
This Project Cost Summary provides a project funding plan for all Project phases, regardless if funded through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.
Notes:
1. ALAMEDA CTC ADMINISTERED FUNDS identified with a Note 1 are shown within this Project Cost Summary for funding plan informational purposes. These funds are not encumbered within this AGREEMENT.
2. To Be Determined (TBD) Column includes unknown and unsecured funding amounts to the project.
PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
PHASE
Alameda CTC
Administered
Funds
Sponsor
Funds Total
Funding
2010 VRF
Disc-BP
Matching
Funds
Final Design (PS&E) $750,000 $250,000 $1,000,000
Total Project Cost $750,000 $250,000 $1,000,000
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APPENDIX A-5
PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO (Only Phases Funded with Alameda CTC Administered Funds)
The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project phase(s) identified and described below:
PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO PHASE
Alameda CTC
Administered
Funds
Matching
Funds
Total
Funding
Reimbursement
Ratio
Percentage 2010 VRF
Disc-BP
Final Design (PS&E) $750,000 $250,000 $1,000,000 75.00% Total Funding $750,000 $250,000 $1,000,000
Notes:
1. PROJECT SPONSOR shall be reimbursed eligible costs in the percentage of Total ALAMEDA CTC ADMINISTERED FUNDS to Total Funding per the Reimbursement Ratio Percentage for each phase. Each Alameda CTC Administered Fund amount identified is a not-to-exceed amount. The Reimbursement Ratio is defined as ALAMEDA CTC ADMINISTERED FUNDS divided by the Total Funding.
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APPENDIX A-6
PROJECT PHASE COST DETAIL
This Project Phase Cost Detail summarizes the total cost for each phase with ALAMEDA CTC ADMINISTERED FUNDS obligated in this AGREEMENT.
PHASE COST DETAIL
FINAL DESIGN (PS&E) 2010 VRF
Disc-BP
Matching
Funds Total Cost
Sponsor Staff/Labor Cost $ - $ - $ -
Contract(s) $750,000 $250,000 $1,000,000
Other Direct Costs $ - $ - $ -
Total Phase Cost
(Staff + Contract Costs + Other Direct Costs) $750,000 $250,000 $1,000,000
Notes:
The costs and fund sources for all contracts for professional services or construction for the Project shall be shown in the “Contract(s)” line. “Other Direct Costs” consists of expenditures on such items as delivery services, printing services, and travel, where no RFPs/RFQs or bids are required. Contracts funded with any combination of Measure B, Measure BB, Vehicle Registration Fee and local funds that do not contain State or federal funds are subject to Alameda CTC’s Local Business Contract Equity Program (refer to Appendix D).
Costs and funds may be moved between Contract(s) and Other Direct Costs through an Administrative Amendment pursuant to Section III.2 of this AGREEMENT, so long as (i) ALAMEDA CTC is notified in advance prior to any expenditures on either category in excess of the amounts then shown in this table, and (ii) any proposed amendment which changes the Total Costs for Contract(s) from zero to a positive number must be approved by ALAMEDA CTC prior to PROJECT SPONSOR seeking proposals, qualifications, or bids for such contract(s).
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APPENDIX B
ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT The following Table B-1 identifies the ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT and establishes a unique allowable start date for each obligated fund source.
TABLE B-1
FUNDS OBLIGATED BY THIS AGREEMENT
AND ALLOWABLE START AND EXPENDITURE DEADLINE DATES
Fund
Source
Fund
Subset Phase
Commission
Approval
Date
Allowable
Start Date
Expenditure
Deadline
Date
Obligated
Amount
2010 VRF Disc-BP PS&E 5/22/2025 7/1/2025 9/30/2026 $750,000 Total Alameda CTC Administered Funds Obligated by AGREEMENT: $750,000
Agreement Expiration Date: December 31, 2026
Notes:
1. ALAMEDA CTC reimbursement amounts by fund source for PROJECT shall not exceed the total amount obligated by this AGREEMENT, by fund source.
2. The Commission Approval Date is the date of the meeting at which the Commission approved the allocation.
3. The Allowable Start Date identified for each fund source is the earliest date at which costs eligible for reimbursement by the fund source indicated may be incurred. Any costs incurred on the PROJECT before this date will not be eligible for reimbursement under this AGREEMENT. The earliest Allowable Start Date shown in this column represents the effective date of this AGREEMENT. The Allowable Start Date may be established as early as the Commission Approval Date of the allocation.
4. The Expenditure Deadline Date is the last date by which eligible reimbursable costs may be incurred. Any costs incurred on the PROJECT after this date will not be eligible for reimbursement under this AGREEMENT.
5. The Agreement Expiration Date shall mean and refer to the expiration date of this AGREEMENT.
6. For TFCA funds obligated by this agreement, the Expenditure Deadline Date in the above table is two (2) years from the date when ALAMEDA CTC first received funds from the AIR DISTRICT, unless an extended deadline is approved at the time of programming, or an extension has been approved by ALAMEDA CTC. An estimated deadline date is noted in the above table if at the time of this agreement Alameda CTC has yet to receive funds from the AIR DISTRICT. Extended deadlines will be reflected in an amended Table B-1, once approved.
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APPENDIX C
REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports, and final closeout reporting requirements, as indicated below with an “X”.
Notes:
1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month.
2. A progress report required regardless of whether expenses occurred or not during the reporting period.
REQUEST FOR REIMBURSEMENT AND REPORTING FORMS
Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included in the link below for progress reporting, final reporting, request for reimbursements, and agreement amendment requests. Note that the format and required content of these forms is subject to change.
List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/
1. Request for Reimbursement (RFR) Form
2. Alameda CTC Progress Report Form
3. Alameda CTC Final Report Form
4. Amendment Request Form
REQUEST FOR REIMBURSEMENT AND REPORTING
FREQUENCY AND DUE DATES
Minimum Frequency Required Period Covered Due Dates
Quarterly (once every 3 months)
Request for Reimbursement ☐ Quarter 1: 7/1– 9/30
Quarter 2: 10/1 – 12/31
Quarter 3: 1/1– 3/31
Quarter 4: 4/1– 6/30
By October 31
st
By January 31st
By April 30th
By July 31st Alameda CTC Progress Report ☐
Semi-annually (once every 6 months)
Request for Reimbursement ☒ Quarters 1 & 2: 7/1 – 12/31 Quarters 3 & 4: 1/1 – 6/30
By January 31st
By July 31st Alameda CTC Progress Report ☒
Final Closeout Reporting
Final Request for Reimbursement ☒ Any work period eligible under Appendix B. By Agreement
Expiration Date Alameda CTC Final Report ☒ Entire project period.
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Appendix D – Page 1
APPENDIX D
LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
As noted in Section I.13, PROJECT SPONSOR is obligated to comply with all applicable provisions of the Alameda CTC Local Business Contract Equity (LBCE) Program, incorporated herein by reference as if attached hereto.
LBCE Program Substitution: The LBCE Program allows substitution of Alameda CTC’s program if a Project Sponsor’s local preference program has been approved in writing by the Alameda CTC’s LBCE Liaison Officer. P
ROJECT SPONSOR shall obtain approval of any such substitution prior to the advertisement of any procurements potentially eligible for reimbursement under this AGREEMENT.
The following resources are available to guide Project Sponsors through the LBCE Program requirements for procurement and contracting processes:
Sample template language for professional and construction services contracts is available from A
LAMEDA CTC’s website: https://www.alamedactc.org/get-involved/contract-equity
Prime and Subconsultant/Subcontractor Local Business Enterprise, Small Local Business Enterprise and Very Small Local Business Enterprise Utilization Form: https://www.alamedactc.org/get- involved/contracting-forms/
The LBCE Program Guidelines, available at the above link, includes a Project Sponsor Responsibility Checklist. Appendix B of the LBCE Program Guidelines identifies the Responsibilities of Sponsor Agencies.
Direct inquiries about the LBCE Program to ALAMEDA CTC’s LBCE Liaison Officer:
Seung Cho
Director of Contract Services and Operations
Alameda County Transportation Commission
Email: [email protected]
Phone: (510) 208-7472
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Appendix E - Page 1
APPENDIX E
DELIVERABLES AND DUE DATES
Project Deliverables and Due Dates: The Deliverables and Due Dates tables below reflect required deliverables and due dates, if any, for the phases listed in Appendix A-2 Project Phase Descriptions that contain A
LAMEDA CTC ADMINISTERED FUNDS.
Additionally, PROJECT SPONSOR must also submit Request for Reimbursement forms and Progress Reporting as required per Appendix C.
Deliverables and Due Dates
No. Description Due Date to
Alameda CTC
1 Progress Reports
(See Appendix C: Request for Reimbursements and Reporting Requirements) Per Appendix C
2 Confirmation of completion of Final Design.
Ex. Copy of governing board acceptance, notice of completion, or final PS&E package. 07/31/26
Final Closeout Deliverables
3 Documentation of completed publicity requirements per Section I.20.
Ex. Funding agency credit/logo usage on websites, articles, and construction signage. By the Agreement Expiration Date 4 Final Invoice
5 Final Report
Note:
Per Section III.12 of AGREEMENT, Alameda CTC may withhold payment of reimbursement requests until past due deliverables are received and approved.
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Appendix F – Page 1
APPENDIX F
PROJECT PERFORMANCE MEASURES
Project Performance Measures: The Project Performance Measures and Targets describes what outcome- based performance measure(s) the PROJECT SPONSOR plans to evaluate to ensure that the project/program is meeting its objectives.
Appendix F is Not Applicable.
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Appendix G – Page 1
APPENDIX G
TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS
The contents of Appendix G are only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to AGREEMENT.
Appendix Index
Appendix G-1 TFCA Project Number and “Years of Effectiveness” Appendix G-2 TFCA County Pr ogram Manager Fund Policies and Insurance Requirements Appendix G-3 Air District TFCA Logos
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FA Version
PROJECT FUNDING AGREEMENT
between
ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the
CITY OF PLEASANTON
for the
I-580 OVERCROSSING BICYCLE AND PEDESTRIAN IMPROVEMENTS
(FINAL DESIGN PHASE)
This Project Funding Agreement (“AGREEMENT”), dated for reference purposes only as of May 22, 2025, is by and between ALAMEDA COUNTY TRANSPORTATION COMMISSION, a joint powers agency (“ALAMEDA CTC”), and the CITY OF PLEASANTON, a public agency (“PROJECT SPONSOR”).
This AGREEMENT obligates funds from one or more ALAMEDA CTC administered funding programs as indicated below, and as further specified in Appendix A: Project Control Information and Appendix B:
Alameda CTC Administered Funds Obligated by this AGREEMENT, for the PROJECT, as such term is defined in Recital K below.
☒ 2000 Measure B
☒ 2014 Measure BB
☐ Vehicle Registration Fee
☐ Transp
ortation Fund for Clean Air
☐ CMA TIP
RECITALS
A. The
voters of Alameda County, pursuant to the provisions of the Bay Area County Traffic and Trans
portation Funding Act, Public Utilities Code Section 131000, et seq., approved Measure B at the General Election held in November 1986, authorizing the collection of a one-half cent transaction and use tax over a fifteen (15)-year period to address major transportation needs and congestion in Alameda County and giving Alameda County Transportation Authority (“ACTA”) the responsibility for the administration of the proceeds of the tax. The proceeds from the 1986 Measure B tax have been and continue to be used to pay for investments as outlined in the 1986 Alameda County Transportation Expenditure Plan (“1986 TEP”), as it may be amended. Although collection of the 1986 Measure B tax ceased in 2002, capital projects funded wholly or in part by 1986 Measure B funds are still being delivered using these funds.
B. The voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, Public Utilities Code Section 180000, et seq., approved the reauthorization of Measure B at the General Election held on November 7, 2000, authorizing the collection of a one-half cent transaction and use tax to be collected for twenty (20) years beginning April 1, 2002 and giving Alameda County Transportation Improvement Authority (“ACTIA”) responsibility for the administration of the proceeds of the tax.. The proceeds from the 2000 Measure B tax have been and continue to be used to pay for investments as outlined in the 2000 Alameda County Transportation Expenditure Plan (“2000 TEP”), as it may be amended.
C. The voters of Alameda County, pursuant to Section 65089.20 of th e Government Code,
approv
ed Measure F, the Vehicle Registration Fee (“VRF”), authorizing Alameda County Congestion ATTACHMENT 2
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Management Agency (“ACCMA”) to administer the proceeds from a $10 per year vehicle registration fee on each annual motor-vehicle registration in Alameda County, starting with registrations effective July 2011 with collection beginning in May 2011, six months following approval of Measure F. Vehicles subject to the VRF include all motorized vehicles, including passenger cars, light-duty trucks, medium-duty trucks, heavy-duty trucks, buses of all sizes, motorcycles, and motorized camper homes, unless vehicles are expressly exempted from the payment of the VRF.
D. By resolutions adopted by the ACTA and ACTIA Boards on June 24, 2010, all of ACTA’s functions and responsibilities were assigned to, and accepted by, ACTIA. On that same date, the ACTIA and ACCMA Boards took the final actions to create ALAMEDA CTC, a joint powers authority with all responsibilities of ACTIA and ACCMA. Pursuant to resolutions adopted by the ACTIA and ACCMA Boards and the Commission of ALAMEDA CTC, ACCMA and ACTIA were terminated as of the close of business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC.
E. The voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved Measure BB at the General Election held on November 4, 2014, authorizing the extension of an existing one-half of one percent transaction and use tax scheduled to terminate on March 31, 2022, and the augmentation of the tax by one-half of one percent, and giving ALAMEDA CTC responsibility for the administration of the proceeds of the 2014 Measure BB tax. The duration of the 2014 Measure BB tax will be 30 years from the initial year of collection, which began April 1, 2015, with said tax to terminate/expire on March 31, 2045. The proceeds from the 2014 Measure BB will be used to pay for investments as outlined in the 2014 Alameda County Transportation Expenditure Plan (“2014 TEP”), as it may be amended.
F. As the Transportation Fund for Clean Air (“TFCA”) Program Manager in Alameda County, A
LAMEDA CTC annually programs 40 percent of the TFCA funds collected in Alameda County. ALAMEDA CTC receives these funds from the Bay Area Air Quality Management District (“AIR DISTRICT”), and then distributes these funds on a reimbursement basis to eligible project sponsors.
G. ALAMEDA CTC is continuing the implementation of the CMA Exchange Program, originally established by the ACCMA, for the purpose of providing local or otherwise unrestricted funds to ALAMEDA CTC for use in projects and programs adopted into the CMA Transportation Improvement Program (“CMA TIP”) by ALAMEDA CTC.
H. The funding programs administered by ALAMEDA CTC and available for projects and programs that benefit the Alameda County transportation system, consisting of 1986 Measure B, 2000 Measure B, 2014 Measure BB, VRF, TFCA, and CMA TIP, are collectively defined as and shall be referenced herein as the “ALAMEDA CTC ADMINISTERED FUNDS”. Requirements related to 2000 Measure B, VRF and 2014 Measure BB Direct Local Distribution (“DLD”) funding distributed pursuant to 2000 Measure B, VRF and 2014 Measure BB Transportation Expenditure Plans are covered by separate agreements between ALAMEDA CTC and DLD recipients.
I. Measure B, Measure BB, VRF, and TFCA funds obligated by this AGREEMENT shall be programmed, allocated, and expended for the purpose defined and in accordance with the provisions set
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forth in the applicable transportation expenditure plans, or the AIR DISTRICT-approved TFCA County Program Manager Policies.
J. ALAMEDA CTC programs and allocates ALAMEDA CTC ADMINISTERED FUNDS through the ALAMEDA CTC Comprehensive Investment Plan (“CIP”) that is updated periodically to summarize the programming and allocations of ALAMEDA CTC ADMINISTERED FUNDS, and the policies, procedures and requirements related to the expenditure of ALAMEDA CTC ADMINISTERED FUNDS.
K. The PROJECT SPONSOR is implementing a project or program (“PROJECT”) that is eligible for ALAMEDA CTC ADMINISTERED FUNDS. The PROJECT and the strategy to implement the PROJECT are described in greater detail in Appendix A: Project Control Information.
L. This AGREEMENT obligates funds from one or more of ALAMEDA CTC administered funding programs as specified in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement, for the PROJECT and the phase(s) described in Appendix A: Project Control Information.
ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are available to reimburse eligible costs incurred by PROJECT SPONSOR for the PROJECT and the phase(s) described in Appendix A: Project Control Information.
M. The issuance of bonds or another financing mechanism are possible funding options as part of ALAMEDA CTC administered funding programs to meet cash flow requirements of each individual program based on current schedule and project delivery information.
NOW, THEREFORE, it is agreed by and between the parties as follows:
SECTION I
PROJECT SPONSOR AGREES:
1. P
ROJECT SPONSOR shall implement the PROJECT in accordance with all requirements in this AGREEMENT and the following appendices attached hereto and incorporated herein by reference.
a. Appendix A: Project Control Information
b. Appendix B: Alameda CTC Administered Funds Obligated by this Agreement c. Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements d. Appendix D: Local Business Contract Equity Program
e. Appendix E: Deliverables and Due Dates
f. Appendix F: Project Performance Measures
g. Appendix G: Transportation Fund for Clean Air Policies and Requirements
2. PROJECT SPONSOR shall perform the necessary work associated with the PROJECT required to implement PROJECT as described in Appendix A: Project Control Information.
Alameda CTC Agreement No. A25-0054
Project No. 1655000
2025 PFA Version
3. PROJECT SPONSOR shall inform ALAMEDA CTC in writing of any changes to the information contained in Appendix A: Project Control Information as soon as PROJECT SPONSOR becomes aware of such changes. Per Section III.2, any change that requires an amendment to this AGREEMENT must be approved by ALAMEDA CTC prior to PROJECT SPONSOR implementing the change.
4. P
ROJECT SPONSOR shall commit to the timing of ALAMEDA CTC ADMINISTERED FUNDS as described in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement.
5. P
ROJECT SPONSOR shall expend ALAMEDA CTC ADMINISTERED FUNDS received under this AGREEMENT in accordance with all applicable provisions of law and shall return to ALAMEDA CTC all funds that are not expended in accordance with all applicable provisions of law.
6. P
ROJECT SPONSOR shall be responsible for costs in excess of the total funding obligations shown in Appendix A: Project Control Information. Costs in excess of the total funding obligations will not be reimbursed with ALAMEDA CTC ADMINISTERED FUNDS unless this AGREEMENT is amended in writing or the parties execute a separate agreement for a subsequent phase of the PROJECT.
7. P
ROJECT SPONSOR shall return to ALAMEDA CTC, on a pro-rated basis, funds realized from the sale of any vehicle(s) purchased with ALAMEDA CTC ADMINISTERED FUNDS, if the sale of the vehicle(s) is completed prior to the last day of the last year listed as the PROJECT’S “Years of Effectiveness” as identified in either Appendix A: Project Control Information or Appendix G: Transportation Fund for Clean Air Policies and Requirements, as applicable. The amount of sale proceeds required to be returned to ALAMEDA CTC shall be proportional to the percentage of ALAMEDA CTC ADMINISTERED FUNDS originally used to purchase the vehicle(s).
8. PROJECT SPONSOR staff costs for any local agency which receives DLD funding shall not be eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS allocated to the PROJECT unless staff costs are specifically identified as eligible in Appendix A: Project Control Information. Staff costs included in Appendix A are limited to project implementation costs. Staff costs related to the administration of this A
GREEMENT including preparation of requests for reimbursement or progress reports are ineligible for reimbursement. PROJECT SPONSOR staff costs funded by other sources can be included in the total cost for the purpose of meeting the cost and risk sharing provisions of this AGREEMENT.
9. P
ROJECT SPONSOR staff costs eligible for reimbursement may include the individual’s actual hourly wage plus a fringe benefit rate, as approved by a cognizant agency or an independent auditor, of up to a maximum of 70% of the hourly wage. Staff costs also may include direct costs including contracted services, such as legal counsel, that are considered an extension of the PROJECT SPONSOR’S staff.
10. P
ROJECT SPONSOR overhead, or "indirect," costs are not eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and shall not be included in the total eligible PROJECT cost calculations used to determine the ALAMEDA CTC ADMINISTERED FUNDS share of such total eligible PROJECT costs.
Alameda CTC Agreement No. A25-0054
Project No. 1655000
2025 PFA Version
11. The cost of maintenance, security, or protection performed by P ROJECT SPONSOR or third- party contractors during any temporary suspen sion of activities associated with the P ROJECT will not be considered an eligible cost for reimbursement by ALAMEDA CTC.
12. PROJECT SPONSOR shall advertise, award and administer all professional services and construction contracts for PROJECT work not performed by PROJECT SPONSOR. PROJECT SPONSOR shall invite ALAMEDA CTC staff to participate as a voting member of PROJECT SPONSOR’s selection panel for the selection of all professional consultants.
13. All locally funded contracts approved by P
ROJECT SPONSOR, funded wholly or in part with
Measure B, Measure BB, and/or Vehicle Registration Fee funds administered by ALAMEDA CTC, except for contracts that also include state and/or federal funds or contracts funding non-capital projects (e.g., transit operations), are required to comply with ALAMEDA CTC’s Local Business Contract Equity (LBCE) Program as listed and described in Appendix D: Local Business Contract Equity Program Requirements. PROJECT SPONSOR shall comply with the reporting requirements set forth in the LBCE Program and provide the required information to ALAMEDA CTC in accordance with Appendix D for all contracts partially or wholly funded by ALAMEDA CTC, whether or not the specific contract is subject to the LBCE Program. If ALAMEDA CTC determines that PROJECT SPONSOR has failed to fully comply with all LBCE Program requirements, including but not limited to meeting all reporting requirements in a timely manner, ALAMEDA CTC may take one or more of the following actions, until compliance or remedial action has been accomplished by the PROJECT SPONSOR to the satisfaction of ALAMEDA CTC:
a. Deem PROJECT SPONSOR to be noncompliant, and place PROJECT SPONSOR on a corrective action plan;
b. Impose sanctions on PROJECT SPONSOR, including suspension and termination of all ALAMEDA CTC funding assistance;
c. Decline approval of projects, grants, or contracts;
d. Withhold reimbursements to PROJECT SPONSOR for existing grants and contracts; and/or e. Other actions deemed appropriate by ALAMEDA CTC under the circumstances.
14. To facilitate ALAMEDA CTC’s monitoring of PROJECT SPONSOR’s compliance with the LBCE Program, PROJECT SPONSOR shall provide ALAMEDA CTC with drafts of (i) all procurement documents which address (or would be expected to address) LBCE Program or Disadvantaged Business Enterprise (DBE) participation goals and requirements (i.e., RFPs, RFQs, construction special provisions, and notices to bidders/proposers), in each case prior to advertisement, and (ii) PROJECT SPONSOR’s form professional services contract, prior to contract award.
15. P
ROJECT SPONSOR shall require insurance coverage that names ALAMEDA CTC, its governing body, officers, employees and consultants as additional insureds of the PROJECT SPONSOR, professional services consultants and subconsultants, construction services contractors and subcontractors, volunteer service individuals, and any other contractors or subcontractors involved with the PROJECT on all insurance required by PROJECT SPONSOR for PROJECT. PROJECT SPONSOR shall keep and maintain insurance certificates and policy endorsements evidencing the policies on file, and furnish the same to ALAMEDA CTC upon request. ALAMEDA CTC will not be responsible for any premiums or assessments on