Pleasanton City Council
October 21, 2025

Attachment 1 Exhibit B

codes at the time of building permit shall be upgraded to a minimum of Level 1 EV Ready. Upgrades shall be required at currently designated vehicle parking spaces. Upgrades shall be required for remaining parking spaces after meeting the accessibility requirements of California Building Code Chapters 11A and 11B.

20.26.320 Section 5.106.5.3.3 amended – Use of Automatic Load Management Systems (ALMS).

Section 5.106.5.3.3 is amended to read as follows:

5.106.5.3.3 All Other Nonresidential Occupancies – Shared Parking Facilities.

5.106.5.3.3.1 New Construction. Ten percent (10%) of parking spaces provided shall be EVCS with Level 2 EV Ready. ALMS shall be permitted to reduce load when multiple vehicles are charging. Ten percent (10%) of parking spaces provided shall be Level 2 EV Capable.

5.106.5.3.3.2 Existing Buildings. When new parking facilities are added, or electrical systems or lighting of existing parking facilities are added or altered and the work requires a building permit, ten percent (10%) of the total number of parking spaces added or altered shall be EVCS with Level 2 EV Ready. Any existing EV Capable spaces on the building property required by the locally adopted codes at the time of building permit shall be upgraded to a minimum of Level 1 EV Ready. Upgrades shall be required at currently designated vehicle parking spaces. Upgrades shall be required for remaining parking spaces after meeting the accessibility requirements of California Building Code Chapters 11A and 11B.

20.26.330 Section 5.106.5.3.4 amended Accessible EVCS.

Section 5.106.5.3.4 is amended to read as follows:

5.106.5.3.4 Direct current fast charging stations. One DCFC may be substituted for up to five (5) EVCS to meet the requirements of 5.106.5.3.1, 5.106.5.3.2, and 5.106.5.3.3. Where ALMS serve DCFC stations, the power demand from the DCFC shall be prioritized above Level 1 and Level 2 spaces.

20.26.340 Section 5.106.5.5 amended Electric vehicle (EV) charging: medium-duty and heavy-duty.

Section 5.106.5.5 is amended to read as follows:

5.106.5.5Electric vehicle charging readiness. Construction shall comply with Section 5.106.5.4.1 to facilitate future installation of electric vehicle supply equipment (EVSE). Construction for warehouses, grocery stores and retail stores with planned off-street loading spaces shall also comply with Section 5.106.5.4.1 for future installation of medium- and heavy-duty EVSE. Accessible EVCS shall be provided in accordance with the California Building Code Chapter 11B Section 11B-228.3.

For EVCS signs, refer to Caltrans Traffic Operations Policy Directive 13-01 (Zero Emission Vehicle Signs and Pavement Markings) or its successor(s).

Exceptions:

1. On a case-by-case basis where the local enforcing agency has determined compliance with this section is not feasible based upon one of the following conditions:
a. Where there is no local utility power supply.
b. Where the local utility is unable to supply adequate power.

Attachment 1 Exhibit B

c. Where there is evidence suitable to the local enforcing agency substantiating that additional local utility infrastructure design requirements, directly related to the implementation of Section 5.106.5.3, may adversely impact the construction cost of the project.

20.26.350 Section 5.106.5.5.1 amended Electric vehicle charging readiness requirements for warehouses, grocery stores and retail stores with planned off-street loading spaces.

Section 5.106.5.5.1 is amended to read as follows:

5.106.5.5.1 Warehouses, grocery stores and retail stores with planned off-street loading spaces.

In order to avoid future demolition when adding EV supply and distribution equipment, spare raceway(s) or busway(s) and adequate capacity for transformer(s), service panel(s) or subpanel(s) shall be installed at the time of construction in accordance with the California Electrical Code.

Construction plans and specifications shall include, but are not limited to, the following:

1. The transformer, main service equipment and subpanels shall meet the minimum power requirement in Table 5.106.5.4.1.1 to accommodate the dedicated branch circuits for the future installation of EVSE.

2. The construction documents shall indicate one or more location(s) convenient to the planned off-street loading space(s) reserved for medium- and heavy-duty ZEV charging cabinets and charging dispensers, and a pathway reserved for routing of conduit from the termination of the raceway(s) or busway(s) to the charging cabinet(s) and dispenser(s), as shown in Table

5.106.5.4.1.1.

3. Raceway(s) or busway(s) originating at a main service panel or a subpanel(s) serving the area where potential future medium- and heavy-duty EVSE will be located, and shall terminate in close proximity to the potential future location of the charging equipment for medium- and heavy-duty vehicles.

4. The raceway(s) or busway(s) shall be of sufficient size to carry the minimum additional system load to the future location of the charging for medium- and heavy-duty EVs as shown in Table

5.106.5.4.1.1.

Attachment 1 Exhibit B

20.26.360 Table 5.106.5.1.1 amended – Raceway and panel power requirements for medium- and heavy-duty EVSE.

Tables 5.106.5.1.1 is amended to read as follows:

TABLE 5.106.5.5.1.1, Raceway Conduit and Panel power Requirements for Medium-and-Heavy- Duty EVSE

20.26.370 Section 5.106.13 added – All-electric buildings.

Section 5.106.13 is added to read as follows:

5.106.13 All-electric buildings. New construction buildings and qualifying alteration projects shall comply with Section 5.106.13.1 or 5.106.13.2 so that they do not use combustion equipment or are ready to facilitate future electrification.

5.106.13.1. New construction and qualifying alteration projects. All newly constructed buildings shall be all-electric buildings. Alterations that include replacement of over 50 percent of the existing foundation for purposes other than a repair or reinforcement as defined in California Existing Building Code Section 202; or where over 50 percent of the existing framing above the sill plate is removed or replaced for purposes other than repair, shall be all-electric buildings. If either of these criteria are met within a three-year period, measured from the date of the most recent previously obtained permit final date, the project shall be subject to the all-electric buildings requirements.

Tenant improvements shall not be considered new construction. The final determination whether a project meets the definition of substantial reconstruction/alteration shall be made by the local enforcing agency.

Building typeBuilding Size(sq. ft.) Number of Off-street loading spacesAdditional capacity Required (kVa) for Raceway & Busway and Transformer & PanelGrocery10,000 to 90,000 1 or 2 200GroceryGreater than 90,000 3 or Greater 400Grocery Greater than 90,000 1 or Greater 400 Retail 10,000 to 135,0001 or 2 200Retail 10,000 to 135,0003 or Greater 400Retail Greater than 135,000 1 or Greater 400WarehouseWarehouseWarehouse20,000 to 256,00020,000 to 256,0001 or 2 2003 or Greater 400Greater than 256,000 1 or Greater 400

Attachment 1 Exhibit B

Exceptions:

1. Nonresidential buildings containing kitchens located in a place of public accommodation, as defined in the California Building Code Chapter 2, may apply to the local enforcing agency for a modification to install commercial food heat-processing equipment served by fuel gas. The local enforcing agency may grant the modification if they find:
a. A business-related need to cook with combustion equipment; and b. The need cannot be achieved equivalently with an electric heating appliance; and c. The applicant has installed energy efficient equipment based on Energy Star or California Energy Wise qualifications, as available.
d. The applicant shall comply with Section 5.106.13.2.

2. Nonresidential buildings requiring industrial process heat, as defined in the California Building Code Chapter 2, may apply to the local enforcing agency for a modification to utilize fuel gas infrastructure for equipment requiring industrial process heat. The local enforcing agency may grant the modification if they find:
a. A business-related need to use industrial process heat; and b. The need cannot be achieved equivalently with an electric heating. c. The applicant shall comply with Section 5.106.13.2.

3. If the applicant establishes that there is not an all-electric prescriptive compliance pathway for the building under the California Building Energy Efficiency Standards, and that the building is not able to achieve the performance compliance standard applicable to the building under the Energy Efficiency Standards using commercially available technology and an approved calculation method, then the local enforcing agency may grant a modification. The applicant shall comply with Section 5.106.13.2

Inactive Fuel Gas Infrastructure may be extended to spaces that are anticipated to qualify for the exceptions contained in this chapter. The inactive Fuel Gas Infrastructure shall not be activated, have a meter installed, or otherwise used unless the exemptions specified in this chapter have been confirmed as part of the issuance of a building permit. If the Fuel Gas Infrastructure is no longer serving one of the exceptions contained in this chapter, it shall either be capped, otherwise terminated, or removed by the entity previously entitled to the exemption, in a manner pursuant to all applicable Codes.

Pleasanton shall have the authority to approve alternative materials, design and methods of construction or equipment per California Building Code Section 104.

5.106.13.2. Requirements for combustion equipment.

Where combustion equipment is allowed per exceptions under Section 5.106.13.1, the construction drawings shall indicate electrical infrastructure and physical space accommodating the future installation of an electrical heating appliance in the following ways, as certified by a registered design professional or licensed electrical contractor:

1. Branch circuit wiring, electrically isolated and designed to serve all electrical heating appliances in accordance with manufacturer requirements and the California Electrical Code, including the appropriate voltage, phase, minimum amperage, and an electrical receptacle or junction box within five feet of the appliance that is accessible with no obstructions. Appropriately sized conduit may be installed in lieu of conductors; and

2. Labeling of both ends of the unused conductors or conduit shall be with “For Future Electrical Appliance”; and

Attachment 1 Exhibit B

3. Reserved circuit breakers in the electrical panel for each branch circuit, appropriately labeled (i.e “Reserved for Future Electric Range”), and positioned on the opposite end of the panel supply conductor connection; and

4. Connected subpanels, panelboards, switchboards, busbars, and transformers shall be sized to serve the future electrical heating appliances. The electrical capacity requirements shall be adjusted for demand factors in accordance with the California Electric Code; and

5. Physical space for future electrical heating appliances, including equipment footprint, and if needed a pathway reserved for routing of ductwork to heat pump evaporator(s), shall be depicted on the construction drawings. The footprint necessary for future electrical heating appliances may overlap with non-structural partitions and with the location of currently designed combustion equipment.

20.26.380 Section 5.408 amended – Construction Waste Reduction, Disposal and Recycling.

Section 5.408 is amended to read as follows:

5.408.1 Construction waste management. As provided in Municipal Code Chapter 9.21, "regulated projects" as defined therein shall comply with Municipal Code Chapter 9.21. Projects that are not regulated by Municipal Code Chapter 9.21 shall comply with CALGreen Section 5.408, as applicable.

5.408.2 Universal waste. [A] Additions and alterations to a building or tenant space that meet the scoping provisions in Section 301.3 for nonresidential additions and alterations, shall require verification that Universal Waste items such as fluorescent lamps and ballast and mercury containing thermostats as well as other California prohibited Universal Waste materials are disposed of properly and are diverted from landfills. A list of prohibited Universal Waste materials shall be included in the construction documents.

Note: Refer to the Universal Waste Rule link at: https://dtsc.ca.gov/universalwaste/

5.408.3 Excavated soil and land clearing debris. 100 percent of trees, stumps, rocks, and associated vegetation and soils resulting primarily from land clearing shall be reused or recycled. For a phased project, such material may be stockpiled on site until the storage site is developed.

Exception: Reuse, either on- or off-site, of vegetation or soil contaminated by disease or pest infestation.

Notes:

1. If contamination by disease or pest infestation is suspected, contact the Alameda County Department of Agriculture Commissioner and follow its direction for recycling or disposal of material.
(http://www.acgov.org/cda/awm/contactus.htm?c=01 )

2. For a map of known pest and/or disease quarantine zones, consult with the California Department of Food and Agriculture. (www.cdfa.ca.gov )

Attachment 1 Exhibit B

Chapter 20.36 PLEASANTON SECURITY REGULATIONS

Sections:

20.36.110 Commercial Buildings–Lighting- amended.

20.36.120 Residential units–Doors– amended.

20.36.160 Residential units–Lighting- amended.

20.36.110 Commercial Buildings–Lighting- amended.

All non-residential exterior lighting shall meet the requirements in the current California Energy Efficiency Standards.

20.36.120 Residential units–Doors– amended.

Section 101.3 Scope is amended by deleting item D, and re-numbering remaining items to read as follows:

Each exterior door shall be secured as follows:

A. Exterior doors (excluding glass patio doors) and doors leading from garage areas into dwelling shall be of solid core no less than one and three-eighths inch thickness.

B. Exterior doors leading from outside to interior of attached garage shall be of solid core no less than one and three-eighths inch thickness.

C. Exterior doors (excluding glass patio doors) and doors leading from garage areas into dwellings shall have a self-locking lock with deadlatch.

D. The deadlatch lock and dead bolt lock on the same door shall be keyed alike (one key will fit both locks).

E. Pairs of doors shall have flush bolts with a minimum throw of five-eighths inch at the head and foot (floor and ceiling) of the inactive leaf.

F. Doorstop on a wooden jamb for an in-swing door shall be of one-piece construction with the jamb joined by a rabbet.

G. Nonremovable pin or interlocking stud-type hinge shall be used in pin-type hinge which is accessible from the outside when the door is closed.

H. Cylinders shall be so designed or protected that they cannot be gripped by pliers or other wrenching devices.

I. The lock or locks shall be operated from the inside of the door by a device not requiring a key.

J. Locks shall be provided on all sliding patio doors.

K. Sliding patio glass doors opening onto patios or balconies which are less than one story above grade or are otherwise accessible from the outside shall have the moveable section of the door sliding on the inside of the fixed portion of the door or possess an approved secondary lock mounted on interior of moveable section.

L. The lock bolt on all glass patio doors shall engage the strike sufficiently to prevent its being disengaged by any possible movement of the door within the space or clearance provided for installation and operation. The strike area shall be of material adequate to maintain effectiveness of bolt strength.

20.36.160 Residential units–Lighting- amended.

All residential exterior lighting shall meet the requirements in the current California Energy Efficiency Standards.

Attachment 1 Exhibit B

Chapter 20.55 PLEASANTON SWIMMING POOL, AND SPA AND HOT TUB CODE

Sections:

20.55.010 Swimming Pool and Spa Code adopted.

20.55.020 ISPSC Chapter 1 deleted.

20.55.030 ISPSC Section 302 Electrical, Plumbing, Mechanical and Fuel Gas Requirements amended.

20.55.040 ISPSC Section 303 Energy amended.

20.55.050 ISPSC Section 304 Flood Hazard Areas amended.

20.55.060 ISPSC Section 305 Barrier requirements amended.

20.55.070 ISPSC Section 306 Decks amended.

20.55.080 ISPSC Section 307 General Design amended.

20.55.090 ISPSC Chapter 4 Public Swimming Pools amended.

20.55.100 ISPSC Chapter 5 Public Spas and Public Exercise Spas amended.

20.55.110 ISPSC Chapter 6 Aquatic Recreation Facilities amended.

20.55.120 ISPSC Chapter 7 Onground Storable Residential Swimming Pools amended.

20.55.130 ISPSC Chapter 8 Permanent Inground Residential Swimming Pools amended.

20.55.010 Swimming Pool and Spa Code adopted.

A. There is adopted by reference that certain code known as the International Swimming Pool and Spa Code, more particularly described in this section, except such portions as are amended, modified or deleted in this chapter, and the same is adopted and incorporated as fully as if set out at length in this chapter.

B. Said code is the International Swimming Pool and Spa Code, 2024 Edition, prepared by the International Code Council, one copy of which is on file with the Building and Safety Division for use by the public.

C. These regulations shall be known as the Pleasanton Swimming Pool and Spa Code, hereinafter referred to as “this code.”
D. Where there is a reference in the code to the “building official” it shall mean the “Building and Safety Official,” or in the absence of the Building and Safety Official, the interim, temporary or acting Building and Safety Official.

20.55.020 ISPSC Chapter 1 deleted.

Chapter 1 is deleted and replaced by Chapter 20.04, the Pleasanton Building Administrative Code.

20.55.030 ISPSC Section 302 Electrical, Plumbing, Mechanical and Fuel Gas Requirements amended.

Section 302 is amended to read as follows:

302.1 Electrical. Electrical requirements for aquatic facilities shall be in accordance with the California Electrical Code.

Exception: Internal wiring for portable residential spas and portable residential exercise spas.

302.2 Water Service and drainage. Piping and fittings used for water service, makeup and drainage piping for pools and spas shall comply with the California Plumbing Code. Fittings shall be approved for installation with the piping installed.

Attachment 1 Exhibit B

302.3 Pipe, fittings and components. Pipe, fittings and components shall be listed and labeled in accordance with NSF 50 or NSF 14. Plastic jets, fittings and outlets used in public spas shall be listed and labeled in accordance with NSF 50.

Exceptions:

1. Portable residential spas and portable residential exercise spas listed and labeled in accordance with UL 1563 or CSA C22.2 No 218.1.

2. Onground storage pools supplied by the pool manufacturer as a kit that includes all pipe, fittings and components.

302.4 Concealed piping inspection. Piping, including process piping, that is installed in trenches, shall be inspected prior to backfilling.

302.5 Backflow protection. Water supplies for pools and spas shall be protected against backflow in accordance with the California Plumbing Code.

302.6 Wastewater discharge. Where wastewater from pools or spas, such as backwash water from filters and water from deck drains discharge to a building drainage system, the connection shall be through an airgap in accordance with the California Plumbing Code.

302.7 Tests. Tests on water piping systems constructed of plastic piping shall not use compressed air for the test.

302.8 Maintenance. Pools and spas shall be maintained in a clean and sanitary condition, and in good repair.

302.8.1 Manuals. An operating and maintenance manual in accordance with industry-accepted standards shall be provided for each piece of equipment requiring maintenance.

20.55.040 ISPSC Section 303 Energy amended.

Section 303 is deleted in its entirety and amended to read as follows:

303.1 Energy. All pool and spa energy consumption shall meet the requirements in the current California Energy Efficiency Standards.

20.55.050 ISPSC Section 304.2 Determination of impacts based on location amended.

Section 304.2 is amended to read as follows:

304.2 Determination of impacts based on location. Pools and spas located in flood hazard areas indicated within the City of Pleasanton shall comply with 304.2.1 or 304.2.2.

The remainder of Section 304.2 is unchanged.

20.55.060 ISPSC Section 305 Barrier requirements amended.

Section 305 is deleted in its entirety and amended to read as follows:

Attachment 1 Exhibit B

305 General. Barriers or enclosures are required at outdoor pools and spas and shall comply with the California Building Code and the requirements of Sections 305.1, 305.2 and other applicable sections of this code.

305.1 Pools and spas at single-family homes. The design of barriers or enclosures for restricting entry into areas having pools and spas at a single-family private home shall comply with the California Building Code Section 3109.

305.2 Public pools. The design of barriers or enclosures for restricting entry into areas having public pools and spas as defined in the California Building Code Section 31B shall comply with the California Building Code Section 3119B.

305.3 Outdoor swimming pools and spas. Outdoor pools and spas shall be surrounded by a barrier or enclosure that isolates a swimming pool and meets the requirements in California Building Code Section 3109 and the California Health and Safety Code Section 115923, or the California Building Code Section 3119B, as applicable.

20.55.070 ISPSC Section 306 Decks amended.

Section 306.1 is amended to read as follows:

306.1 General. The structural design and installation of decks around pools and spas shall be in accordance with the California Building Code or the California Residential Code, as applicable.

Section 306.9.1 is amended to read as follows:

306.9.1 Hose bibbs. Hose bibbs shall be provided for rinsing down the entire deck and shall be installed in accordance with the California Plumbing Code and shall be located not greater than 150 feet (45,720 mm) apart. Water-powered devices, such as water-powered lifts, shall have a dedicated hose bibb water source.

Exception: Residential pools and spas shall not be required to have hose bibbs located at 150-foot (45,720 mm) intervals, nor have a dedicated hose bibb for water-powered devices.

20.55.080 ISPSC Section 307 General Design amended.

Section 307.1 is amended to read as follows:

307.1 General design requirements. Sections 307.1.1 through 307.1.4 shall apply to all pools and spas.

307.1.1 Glazing in hazardous locations. Hazardous locations shall be as defined in the California Building Code or the California Residential Code, as applicable. Where glazing is determined to be in a hazardous location, the requirements for the glazing shall be in accordance with those codes, as applicable.

307.1.2 Color and finishes. For other than residential pools and residential spas, the colors, patterns, or finishes of the pool or spa interiors shall not obscure objects or surfaces within the pool or spa.

Attachment 1 Exhibit B

307.1.4 Roofs or canopies. Roofs or canopies over pools and spas shall be in accordance with the California Building Code or California Residential Code as applicable and shall be constructed so as to prevent water runoff into the pool or spa.

307.1.5 Accessibility. An accessible route to and into public pools and spas shall be provided in accordance with the California Building Code.

Section 307.2. is amended to read as follows:

307.2.2 Materials and structural design. Pools and spas shall conform to one or more of the standards indicated in Table 307.2.2. The structural design of pools and spas shall be in accordance with the California Building Code.

20.55.090 ISPSC Chapter 4 Public Swimming Pools amended.

Chapter 4 is deleted in its entirety and is amended to read:

Shall comply with Chapter 31B of the California Building Code.

20.55.100 ISPSC Chapter 5 Public Spas and Public Exercise Spas amended.

Chapter 5 is deleted in its entirety and is amended to read:

Shall comply with Chapter 31B of the California Building Code.

20.55.110 ISPSC Chapter 6 Aquatic Recreation Facilities amended.

Chapter 6 is deleted in its entirety and is amended to read:

Shall comply with Chapter 31B of the California Building Code.

20.55.120 ISPSC Chapter 7 Onground Storable Residential Swimming Pools amended.

Section 703.1 is amended to read as follows:

703.1 General. Decks provided by the pool manufacturer shall be installed in accordance with the manufacturer’s instructions. Decks fabricated on-site shall be in accordance with the California Residential Code.

20.55.130 ISPSC Chapter 8 Permanent Inground Residential Swimming Pools amended.

Section 802 is amended to read as follows:

802.1 Materials of components and accessories. The materials of components and accessories used for permanent inground residential swimming pools shall be suitable for the environment in which they are installed. The materials shall be capable of fulfilling the design, installation and the intended use requirements in the California Residential Code.

802.2 Structural Design. The structural design and materials shall be in accordance with the California Residential Code.

Attachment 1 Exhibit B

Chapter 20.65 PROPERTY MAINTENANCE CODE

Sections:

20.65.010 International Property Maintenance Code adopted.

20.65.020 Section 102.3 amended - Application of other Codes.

20.65.030 Section 107.4 amended - Violation penalties.

20.65.090 Section 202 Definitions – Added

20.65.100 Section 302.4 amended - Weeds.

20.65.110 Section 302.8 amended - Motor Vehicles.

20.65.120 Section 303 amended - Swimming Pools, Spas and Hot Tubs.

20.65.150 Section 404.6 amended - Efficiency Unit.

20.65.010 International Property Maintenance Code adopted.

A. There is adopted by reference that certain code known as the International Property Maintenance Code, more particularly described in this section, except such portions as are amended, modified or deleted in this chapter and the same is adopted and incorporated as fully as if set out at length in this chapter.

B. Said Code is the International Property Maintenance Code 2024 Edition including all Appendices, published by the International Code Council.

C. These regulations shall be known as the Pleasanton Property Maintenance Code, hereinafter referred to as “this code.”

D. Wherein the Code references the “Executive Official” or the “Code Official” it shall mean the Building and Safety Official or the Acting, Temporary or interim Building and Safety Official.

20.65.020 Section 102.3 amended - Application of other Codes.

Section 102.3 of the International Property Maintenance Code, 2024 Edition is amended to read as follows:

102.3 Application of other Codes. Repairs, additions or alterations to a structure, or changes of occupancy, shall be done in accordance with the provisions of the current edition of the California Building, Plumbing, Electrical and Mechanical Codes as adopted by the City of Pleasanton.

20.65.030 Section 107.4 amended - Violation penalties.

Section 106.4 of the International Property Maintenance Code, 2024 Edition is amended to read as follows:

10674 Violation penalties. Any person who shall violate a provision of this code, or fail to comply therewith, or with any of the requirements thereof, shall be prosecuted within the limits provided by state or local laws. Each day that a violation continues after due notice has been served shall be deemed a separate offense. A violation of any section of this code constitutes a violation of the Pleasanton Municipal Code. Penalties for violations will be as provided in Section 1.12.020,

1.24.030, 1.28.030 or any other application section of the Pleasanton Municipal Code.

Attachment 1 Exhibit B

20.65.090 Section 202 Definitions – Added.

Section 202 of the International Property Maintenance Code, 2024 Edition is amended to have these definitions read as follows:

International Electrical Code or ICC Electrical Code. International Electrical Code or ICC Electrical Code shall mean the Pleasanton Electrical Code.

International Mechanical Code or ICC Mechanical Code. International Mechanical Code or ICC Mechanical Code shall mean the Pleasanton Mechanical Code.

International Plumbing Code or ICC Plumbing Code. International Plumbing Code ICC Plumbing Code shall mean the Pleasanton Plumbing Code.

International Fuel Gas Code or ICC Fuel Gas Code. International Fuel Gas Fuel Gas Code or ICC Fuel Gas Code shall mean the Pleasanton Plumbing Code.

International Residential Code or ICC Residential Code. International Residential Code or ICC Residential Code shall mean the Pleasanton Residential Code.

20.65.100 Section 302.4 amended - Weeds.

Section 302.4 of the International Property Maintenance Code, 2024 Edition is amended to read as follows:

302.4 Weeds. All premises and exterior property shall be maintained free from weeds or uncontrolled plant growth in excess of 20 inches in height. All noxious weeds shall be prohibited on developed properties. Weeds shall be defined as all grasses, annual plants and vegetation, other than trees or shrubs provided: however, this term shall not include cultivated flowers and gardens.

Upon failure of the owner or agent having charge of a property to cut and destroy weeds after service of a notice of violation, they shall be subject to prosecution in accordance with Section 107.4 and as prescribed by the authority having jurisdiction. Upon failure to comply with the notice of violation, any duly authorized employee of the jurisdiction or contractor hired by the jurisdiction shall be authorized to enter upon the property in violation and cut and destroy the weeds growing thereon, and the costs of such removal shall be paid by the owner or agent responsible for the property.

20.65.110 Section 302.8 amended - Motor Vehicles.

Section 302.8 of the International Property Maintenance Code, 2024 Edition is amended to read as follows:

302.8 Motor vehicles. Except as provided for in other regulations, no inoperative or unlicensed motor vehicle shall be parked, kept or stored on any premises, and no vehicle shall at any time be in a state of major disassembly, disrepair, or in the process of being stripped or dismantled. Painting of vehicles is prohibited unless conducted inside an approved spray booth.

Exceptions:

1. A vehicle of any type is permitted to undergo major overhaul, including body work, provided that such work is performed inside a structure or similarly enclosed area designed and approved for such purposes.

Attachment 1 Exhibit B

2. A vehicle owned by the resident conducting major repair or restoration work on his own vehicle in an enclosed garage.

20.65.120 Section 303 amended - Swimming Pools, Spas and Hot Tubs.

Section 303 of the International Property Maintenance Code, 2024 Edition is amended to read as follows:

303.1 Swimming pools. Swimming pools shall be maintained in a clean and sanitary condition, and in good repair.

303.2 Enclosures. Private swimming pools, hot tubs and spas containing water more than 18 inches (457 mm) in depth shall be completely surrounded by a fence or barrier in compliance with Section 3109 in the 2025 California Building Code as applicable. Gates and doors in such barriers shall be self-closing and self-latching. Where the self-latching device is less than 60 inches (1524 mm) above finished grade or landing, the release mechanism shall be located on the pool side of the gate. Self- closing and self-latching gates shall be maintained such that the gate will positively close and latch when released from an open position of 6 inches (152 mm) from the gatepost. No existing pool enclosure shall be removed, replaced or changed in a manner that reduces its effectiveness as a safety barrier.

Exception: Spas or hot tubs with a safety cover that complies with ASTM F 1346-91 shall be exempt from the provisions of this section.

20.65.150 Section 404.6 amended - Efficiency Unit.

Section 404.6 of the International Property Maintenance Code, 2024 Edition is amended to read:

Shall comply with section 1208.5 of the 2025 California Building Code.

EXHIBIT C

The following amendments are proposed to various chapters and sections of Title 18 – Zoning of the Pleasanton Municipal Code. Proposed text to be inserted is indicated in underline, and proposed text to be deleted in strikethrough format.

18.88.035 Requirements for alternative vehicle parking.

A. Alternative Vehicle Parking Requirements—Carpool/Vanpool, Car-Share, and Alternative- Fuel Vehicles.

1. Office and Industrial Development. All new construction, major alteration or enlargement of office and industrial facilities meeting the building size thresholds defined by subsection (A)(1)(a), shall designate at least 10 percent of the off-street parking spaces required by Section 18.88.030 of this chapter as stalls for carpool, vanpool, car-share, and alternative-fuel vehicles, as further specified below:
a. Building Size Thresholds. The thresholds listed below shall be used to determine if a project is subject to the provisions of this subsection. Alternative thresholds may be proposed and will be subject to approval by the community development director. i. Office. All new construction, major alteration or enlargement of office facilities resulting in 30,000 square feet or more of gross floor area at one site shall be subject to the provisions of this subsection;
ii. Industrial. All new construction, or major alteration or enlargement of industrial facility with 40,000 square feet of gross floor area or more at one site shall be subject to the provisions of this subsection.

The applicability of projects having a mixture of office and industrial uses shall be determined by assuming one employee for each 300 square feet of gross floor area of office use, and one employee for each 400 square feet of gross floor area of industrial use. Projects totaling 100 or more employees shall be subject to the provisions of this chapter.
b. For each 10 spaces of alternative vehicle parking required by this subsection, a minimum of one space shall be designated as a carpool stall and a minimum of one space as a vanpool stall. Six spaces shall be designated for additional carpool/vanpool vehicles, car-share vehicles, or alternative-fuel vehicles (including, but not limited to ethanol, biodiesel, fuel cell (hydrogen), natural gas vehicles) but not including hybrid or bi-fuel vehicles where one of the fuels is gasoline or diesel. The six spaces shall also be provided with electrical conduit and service capacity so that when demand warrants, as determined by the community development director, these spaces may be used for electric vehicle charging.

Attachment 1 Exhibit C

c. All of the alternative vehicle parking spaces required under this subsection shall be preferentially located as close to the employee entrance as practical without displacing accessible parking and any designated customer or client parking.

3. All of the alternative vehicle parking spaces required under this section, shall be counted toward the off-street parking required by Section 18.88.030 of this chapter and the accessible parking spaces shall be as required by the current California Building Code.

4. All of the alternative vehicle parking spaces required under this section, shall be clearly marked with both signage and pavement stencils, except that in private garages as described in subsection (A)(2)(c) above, only interior signage shall be required to indicate the availability of electric vehicle charging equipment.

5. Parking spaces required under this section shall meet the dimensional standards of Section 18.88.040 of this chapter.

Item #6

CITY COUNCIL AGENDA REPORT

October 21, 2025
Community and Economic Development

TITLE: ADOPT ORDINANCE NO. 2300 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AMENDING CHAPTER 18.106 OF THE PLEASANTON

MUNICIPAL CODE TO COMPLY WITH STATE LEGISLATION FOR ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS

The foregoing Ordinance No. 2300 was introduced at a regular meeting of the City Council on October 7, 2025, by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None
Abstain: None

ORDINANCE NO. 2300

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AMENDING CHAPTER 18.106 OF THE PLEASANTON MUNICIPAL CODE TO

COMPLY WITH STATE LEGISLATION FOR ACCESSORY DWELLING UNITS AND

JUNIOR ACCESSORY DWELLING UNITS

WHEREAS, state law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in recent years, the California legislature has approved, and the Governor has signed into law, numerous bills that, among other things, amend various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs; and

WHEREAS, on March 2, 2021, the City Council adopted Ordinance 2213 to comply with state legislation pertaining to ADUs and JADUs; and

WHEREAS, on May 7, 2024, the City Council adopted Ordinance 2277 to implement additional state law requirements for ADUs; and

WHEREAS, effective January 1, 2025 Senate Bill 1211 amended Sections 66314 and 66323 of the Government Code, and Assembly Bill 2533 amended Section 66332 changing the requirements for local governments related to accessory dwelling units and junior accessory dwelling units; and

WHEREAS, the proposed amendments to the Pleasanton Municipal Code implement the requirements of state law and add local policies that are within the scope of the state law; and WHEREAS, the Planning Commission reviewed the amendments to the Pleasanton Municipal Code at its August 27, 2025 meeting and recommended approval of the amendments by the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The City Council finds that the proposed code amendments are statutorily exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines 15282(h) in that CEQA does not apply to the adoption of a local ordinance implementing the provisions of State ADU law which is set forth in Government Code Section 66310 et. seq. The amendments are further statutorily exempt pursuant to CEQA Guidelines 15268 in that they are a “ministerial project”, involving little or no personal judgment. Additionally, the amendments are exempt pursuant to CEQA Guidelines Section 15061(b)(3) in that it can be seen with certainty that there is no possibility that the amendments may have a significant effect on the environment.

SECTION 2. Amendments to Chapter 18.106 of the Pleasanton Municipal Code to comply with state legislation for accessory dwelling units, as shown in Exhibit A to this ordinance.

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SECTION 3. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.

SECTION 4. This ordinance shall be effective thirty (30) days after its passage and adoption.

The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on October 7, 2025, and adopted on October 21, 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jack Balch, Mayor

ATTEST:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

Ordinance No. 2300

EXHIBIT A
TITLE 18 ZONING

CHAPTER 18.08

DEFINITIONS
[REMOVED section § 18.08.106. Accessory dwelling units.]

CHAPTER 18.106

ACCESSORY AND JUNIOR ACCESSORY DWELLING UNITS
Note: Prior ordinance history: Ord. 1812 § 1, 2000.
§ 18.106.010. Purpose.

Accessory and junior accessory dwelling units are a valuable form of housing in the city. These units meet the city's general plan housing policies related to: attaining a variety of housing types; providing housing stock to lower income households; including lower income housing units within market rate housing projects; providing alternative, nontraditional means suited to the community to fill lower and moderate income housing needs; meeting the city's share of regional housing needs; providing a means to assist homeowners in financing the acquisition of a home; and providing security to homeowners living alone.

The further purpose of this chapter is to comply with the requirements of State law. To do so, this chapter identifies those zoning districts where an accessory dwelling unit or junior accessory dwelling unit meeting enumerated standards to ensure neighborhood compatibility is a permitted use in that district.
(Ord. 1885 § 2, 2003; Ord. 2080 § 2, 2013; Ord. 2161 § 1, 2017; Ord. 2213 § 2, 2021) § 18.106.020. Definitions.

A. “Accessory dwelling unit” shall mean an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the one-family or multifamily dwelling is or will be situated. An accessory dwelling unit also includes the following:

1. An efficiency unit.

2. A manufactured home, as defined in Section 18007 of the Health and Safety Code.

B. “Junior accessory dwelling unit” shall mean a unit that is no more than 500 square feet in size and contained entirely within a one-family residence. A junior accessory dwelling unit may include separate sanitation facilities or may share sanitation facilities with the existing structure.

C. “One-family development” shall mean a property, site or parcel that contains one dwelling unit (other than an accessory dwelling unit), where the primary dwelling unit is detached and/or separated from any adjacent dwelling unit other than an accessory dwelling unit. A property, site or parcel containing multiple detached single-family dwellings on the same lot shall also be considered a one-family development.

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D. “Multifamily development” shall mean building(s) or structure(s) to house more than one household within separate dwelling units, including units having attached or shared walls.

E. “Statewide exemption accessory dwelling unit,” shall mean a unit that complies with Government Code Section 66323 and meets one of the following:

1. For Single-Family Residential:
a. One accessory dwelling unit that is within the proposed space of a new, one- family development. The unit shall include an exterior entrance independent of the primary dwelling, and may be located within a garage or carport attached to the primary dwelling.
b. A conversion of space within an existing one-family development to an accessory dwelling unit. The unit shall include an exterior entrance independent of the primary dwelling, and may be located within a garage or carport attached to the primary dwelling.
c. Conversion of an existing accessory structure to an accessory dwelling unit, with up to 150 square feet of additional floor area, if necessary to accommodate ingress and egress.
d. One detached, new construction accessory dwelling unit, which has a floor area of not more than 800 square feet, a maximum height of 16, 18, or 20 feet depending on conditions specified in Government Code Section 66321(b)(4), and four-foot side and rear yard setbacks. e. One junior accessory dwelling unit

2. For Multifamily Residential. Multiple state-exempt accessory dwelling units are permitted on lots containing a proposed or existing multifamily dwelling structure or structures, as follows:
a. All proposed multifamily structures are permitted up to two (2) detached accessory dwelling units not exceeding a maximum height of 16, 18, or 20 feet depending on conditions specified in Government Code Section 66321(b)(4), and four-foot side and rear yard setbacks. b. Lots with an existing multifamily dwelling are permitted to have up to eight detached accessory dwelling units, or as many detached accessory dwelling units as there are primary dwelling units on the lot, whichever is less.

Lots containing an existing multifamily dwelling structure or structures are permitted multiple accessory dwelling units located completely within existing areas not used as livable space within the multifamily dwelling structure(s) (including any attached garages or carports), not to exceed twenty-five (25%) of the total number of existing multifamily dwelling units on the lot, or at least one (1) unit, whichever is greater. A fraction of 0.5 or more is rounded up and a fraction that is less than 0.5 is disregarded. In development projects that have both one-family and multi-family housing types, 25 percent shall apply only to the multi-family development units, and any one-family development units that are within a multi-family development but are on their own parcel are subject to regulations applicable to accessory dwelling units for one-family developments.

F. “Non-exempt accessory dwelling unit” shall mean an accessory dwelling unit that does not meet the definition of a statewide exemption accessory dwelling unit.

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§ 18.106.030. Use requirements and review process.

A. Accessory dwelling units and junior accessory dwelling units are permitted uses in the R-1 one family residential district, RM multi-family residential district, planned unit developments zoned for residential uses, MU mixed use districts, C-C central commercial district, and A agricultural district, if the primary unit is a proposed or existing one- family dwelling unit or proposed or existing multi-family development and the accessory dwelling unit meets all of the standards set forth in Section

18.106.060 of this chapter and the applicable site standards in Section 18.106.040 of this chapter for attached accessory dwelling units, Section 18.106.045 of this chapter for detached accessory dwelling units, Section 18.106.050 of this chapter for accessory dwelling unit(s) resulting from conversion of existing space in multi- family development, or Section 18.106.070 of this chapter for junior accessory dwelling units.

B. For purposes of this section:

1. A development project that has both one-family and multi-family units on the same lot shall be defined as a multi-family development.

2. In a development project that has both one-family and multi-family housing types, regulations applicable to one-family developments shall apply to the one-family housing types and regulations applicable to multi-family development shall apply to multi-family housing types, irrespective of whether those one-family or multi-family units are each located on their own lot or a common parcel.

3. The rental period for statewide exemption accessory dwelling units and non- exempt accessory dwelling units shall be at least 30 days.

C. The maximum number of accessory dwelling units and junior accessory dwelling units allowed on a parcel shall be as follows:

1. For one-family developments, the following are permitted:
a. One converted/interior accessory dwelling unit;
b. One detached, new construction accessory dwelling unit that does not exceed 800 square feet; and
c. One junior accessory dwelling unit.

2. For multi-family developments the following are permitted:
a. Conversion
i. Non-habitable portions of the existing main structure, as defined by Gov.

Code, § 66313(e), are permitted to be converted to an accessory dwelling unit. A minimum of one such accessory dwelling unit is permitted. The maximum number of such accessory dwelling units shall not exceed 25 percent of the existing multi-family dwelling units located within each multi-family structure. If the multi-family unit is eligible for an accessory dwelling unit, the accessory dwelling unit resulting from the conversion of space may be located in either the multi-family unit or in the one- family unit.

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b. Detached
i. All proposed multifamily structures are permitted up to two (2) detached accessory dwelling units not exceeding a maximum height of 16, 18, or 20 feet depending on conditions specified in Government Code Section 66321(b)(4), and four-foot side and rear yard setbacks. ii. Lots with an existing multifamily dwelling are permitted to have up to eight detached accessory dwelling units, or as many detached accessory dwelling units as there are primary dwelling units on the lot, whichever is less.
iii. The accessory dwelling units may be attached to one another but must be detached from all existing structures.

D. The city will either approve or deny an application to create an accessory dwelling unit or junior accessory dwelling unit within 60 days from receiving a complete application if there is an existing one-family or multi-family dwelling on the lot. If the permit application to create an accessory dwelling unit or junior accessory dwelling unit is submitted with a permit application to create a new one-family dwelling, the city may delay approving or denying the permit application for the accessory dwelling unit or junior accessory dwelling unit until the city approves or denies the permit application to create the new one-family dwelling. If the city denies an application for an accessory dwelling unit or junior accessory dwelling unit, the city shall return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the application can be remedied by the applicant within 60 days. In any case, and notwithstanding the requirements of this title, the application to create the new accessory dwelling units or junior accessory dwelling unit shall be considered without discretionary review or hearing. An application for an accessory dwelling or junior accessory dwelling unit shall include:

1. Plot plan (drawn to scale) showing the dimensions of the lot on which the accessory dwelling or junior accessory dwelling unit will be located; the location and dimensioned setbacks of all existing and proposed structures on the proposed site; any existing trees proposed to be removed; all easements; building envelopes; and parking for the project site.

2. Floor plans of the entire structure with each room dimensioned and the resulting floor area calculated. The use of each room shall be identified.

3. Elevation drawings of existing and proposed elevations, showing all relevant details of the proposed construction, including, but not limited to: dimensions; materials and colors with notation demonstrating that the proposed accessory dwelling unit matches the design of the existing structure; and any other special characteristics of the project.

4. A table detailing the lot size, existing home square footage (with and without the garage), square footage of the proposed accessory dwelling unit, and the floor area ratio. If the accessory dwelling unit is for a multi-family development, the table shall include the square footages of all multi-family units within the subject multi-family structure.

E. Development standards set forth in a planned unit development or specific plan shall apply to any Nonexempt Accessory Dwelling Unit, except that any such planned unit development or specific plan standard cannot be applied if it would

Ordinance No. 2300

either: (1) result in a conflict with standards set forth by the state for accessory dwelling units; or (2) preclude an accessory dwelling unit that meets the applicable requirements of state law or this chapter.
(Ord. 1885 § 2, 2003; Ord. 2000 § 1, 2009; Ord. 2080 § 2, 2013; Ord. 2161 § 1, 2017; Ord. 2213 § 2, 2021; Ord. 2244 § 2, 2023)
§ 18.106.040. Density and growth management program.

A. An accessory dwelling or junior accessory dwelling unit shall not be considered in applying the growth management program in Chapter 17.36 of this code.

B. An accessory dwelling or junior accessory dwelling unit is not considered to increase the density of the lot upon which it is located and is a residential use that is consistent with the existing general plan and zoning designation for the lot.
(Ord. 1885 § 2, 2003; Ord. 2080 § 2, 2013; Ord. 2161 § 1, 2017; Ord. 2213 § 2, 2021) § 18.106.045. Standards for attached accessory dwelling units — Height limitations, setbacks, open space, and other regulations.

Attached accessory dwelling units shall meet the requirements in Section

18.106.070 of this chapter and the following requirements:

A. Attached accessory dwelling units shall not exceed 25 feet in height except when the accessory dwelling unit is the result of the conversion of existing space or accessory dwelling units are proposed as part of a new planned unit development. Except for an attached Statewide Exemption Accessory Dwelling Unit Standards as defined in Section 18.106.020(E)(1), attached accessory dwelling units shall be subject to the minimum front, rear, and side yard requirements of the main structure as identified in Chapter 18.84, including requirements prescribed in Section 18.84.100. No setbacks are required for a legally existing living area that is converted to an accessory dwelling unit or to a portion of an accessory dwelling unit.

Height of the attached accessory dwelling unit is measured vertically from the average elevation of the natural grade or finished grade, whichever is lower, of the ground covered by the accessory dwelling unit to the highest point of the structure including parapet or to the coping of a flat roof, to the deck line of a mansard roof, or to the mean height between eaves and ridges for a hip, gable, or gambrel roof. Accessory dwelling units are limited to two stories. An accessory dwelling unit proposed on the second story shall not exceed 25 feet in height and shall meet the objective standards for second-story accessory dwelling units identified in Section 18.106.060(C)(2).

The gross floor area of an attached accessory dwelling unit shall not exceed 50% of the gross floor area of the existing main dwelling unit or 800 square feet, whichever is greater, with a maximum increase in floor area of 850 square feet if the accessory dwelling unit is a studio or one-bedroom unit or 1,000 square feet if the accessory dwelling unit is two or more bedrooms. Accessory dwelling units that result from conversion of existing space may exceed these size limits. The gross floor area of the existing main dwelling unit is to be calculated based on the size of the unit prior to

Ordinance No. 2300

the accessory dwelling unit/conversion. In no case shall this requirement necessitate an accessory dwelling unit to be less than: (1) a 150-square- foot efficiency unit; (2) 850 square feet if the accessory dwelling unit is a studio or one-bedroom unit; or (3) 1,000 square feet if the accessory dwelling unit is two or more bedrooms.

B. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section 18.106.020(E), an accessory dwelling shall comply with applicable floor area ratio maximums, minimum open space requirements, and any other applicable development regulations established by this section and the zoning district or planned unit development in which the property is located.

C. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section 18.106.020(E), an accessory dwelling unit hall comply with applicable floor area ratio maximums, minimum open space requirements, and any other applicable development regulations established by this section and the zoning district or planned unit development in which the property is located.

D. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section 18.106.020(E), and as modified by this chapter, all other regulations embodied in the zoning of the property for main dwellings shall apply to the development of attached accessory dwelling units.
(Ord. 1885 § 2, 2003; Ord. 2080 § 2, 2013; Ord. 2161 § 1, 2017; Ord. 2213 § 2, 2021; Ord. 2277, 5/7/2024)

§ 18.106.050. Standards for detached accessory dwelling units—Height limitations, setbacks, open space, and other regulations.

Detached accessory dwelling units shall meet the requirements in Section 18.106.070 of this chapter and the following requirements:

A. Detached accessory dwelling units shall not exceed 16 feet in height, except that:
(1) an accessory dwelling unit that is the result of the conversion of an existing accessory structure may retain the height of the accessory structure even if the structure is greater than 16 feet; and (2) detached accessory structures greater than 16 feet in height may be proposed as part of a new planned unit development.

Height for all detached accessory dwelling units is measured from the lowest grade adjacent to the structure to the highest ridge or top of the structure; (3) a detached accessory dwelling unit on an existing or proposed single-family or multi-family dwelling unit that is within one-half mile walking distance of a major transit stop or high quality transit corridor, as defined in Section 21155 of the Public Resources Code shall not exceed 18 feet in height plus an additional two feet in height to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit; and (4) a detached accessory dwelling unit on a lot with an existing or proposed multi- family multi-story dwelling shall not exceed 18 feet in height.

B. All detached accessory dwelling units shall be located a minimum of four feet from side and rear property lines. Where a detached accessory dwelling unit, or a portion thereof, would be constructed in exactly the same location and to exactly the same dimensions as a legal accessory structure, or is the result of the conversion of an

Ordinance No. 2300

existing accessory structure, the accessory dwelling unit may maintain the same setbacks as the existing structure, with no minimum setback required.

C. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section

18.106.020(E)(2)(b), the gross floor area of a detached accessory dwelling unit shall not exceed 850 square feet if the accessory dwelling unit is a studio or one- bedroom unit or 1,000 square feet if the accessory dwelling unit is two or more bedrooms, except where such unit results from conversion of an existing accessory building, in which case it may exceed these size limits.

D. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section

18.106.020(E)(1), an accessory dwelling unit shall comply with applicable floor area ratio maximums, minimum open space requirements, and any other applicable development regulations established by this section and the zoning district or planned unit development in which the property is located.

E. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section

18.106.020(E)(1), all other regulations embodied in the zoning of the property for class I accessory structures shall apply to the development of detached accessory dwelling units on one-family residential lots and multi-family residential lots. (Ord. 1885 § 2, 2003; Ord. 2080 § 2, 2013; Ord. 2161 § 1, 2017; Ord. 2213 § 2, 2021; Ord. 2244 § 2, 2023; Ord. 2277, 5/7/2024)

§ 18.106.060. Standards for accessory dwelling units resulting from converting existing space in multi-family developments—Height limitations, setbacks, open space, and other regulations.

Accessory dwelling units resulting from the conversion of existing space in multi-family developments shall meet the requirements in Section 18.106.070 of this chapter and the following requirements:

A. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section

18.106.020(E), expansions of the subject building not directly a part of the accessory dwelling unit shall be subject to the maximum height, and the minimum front, rear, and side yard requirements of the for the main structure, as applicable for the zoning district.

B. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section

18.106.020(E), existing space in the multi-family development that is converted to an accessory dwelling unit shall be limited to space that is not habitable space.

Space that may be converted includes, but is not limited to: storage rooms, boiler rooms, passageways, attics, basements, or garages. In no case shall the conversion of space to an accessory dwelling unit result in the elimination of access necessary to maintain safe ingress or egress per the Building and Fire Code.

C. Except for a Statewide Exemption Accessory Dwelling Unit, as defined in Section

18.106.020(E), and as modified by this chapter, all other regulations embodied in the zoning of the property for multi-family dwellings shall apply to the development of accessory dwelling units resulting from the conversion of existing space. (Ord. 2213 § 2, 2021)
§ 18.106.070. Required standards for all Non-Exempt Accessory Dwelling Units

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All Non-Exempt accessory dwelling units shall meet the following standards:

A. The accessory dwelling unit shall not be sold or held under a different legal ownership than the primary residence, except as provided by Government Code Section 66341.

B. In addition to the other requirements of this chapter, the following objective standards shall apply to accessory dwelling units:

1. Accessory dwelling units shall incorporate the following:
a. Use of the same wall material, or wall material that has the same exterior appearance as the existing primary residence, including color and texture (i.e. If the primary residence used wood shingles on its exterior, the accessory dwelling unit may use wood shingles or cement shingles that have the same exterior appearance as the wood shingles used on the primary residence);
b. Use of the same trim material and trim detail;
c. Use of the same roof form, roofing material, and roof slope; d. Use of the same window size, proportion, operation, recess or reveal, divided light pattern, and spacing distance between placement of windows;
e. Use of the same railing design and material.
f. A solid fence at least six feet in height and vegetative screening/plantings of species with a mature height of at least 10 feet in height shall be located or constructed along interior side and rear property lines adjacent to the accessory dwelling unit if the accessory dwelling unit is located less than 10 feet from respective property lines. On a corner property, if the accessory dwelling unit is located less than 10 feet from respective property lines, a solid fence at least six feet in height or vegetative screening/plantings of a species with a mature height of at least 10 feet shall be located in the area between the accessory dwelling unit and the street side property line, and both a solid fence at least six feet in height and vegetative screening/planting of a species with a mature height of at least 10 feet shall be located in the area between the accessory dwelling unit and the rear property line. In no instance shall solid fencing be required in planned unit developments where open fencing is otherwise required. In no instance shall the provisions of this subsection conflict with the fence requirements identified in Chapter 18.84 of this title. g. Exterior lighting shall be shielded, directed downward, and located only at exterior doors and if applicable, along the path of travel from the public right-of-way.
h. Mechanical equipment and plumbing, conduit, or cabling for utilities is not permitted on the exterior walls of the accessory dwelling unit. This requirement does not apply to meters, electrical panels, and solar installations.

2. The following standards apply to accessory dwelling units proposed as a

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second-story accessory dwelling unit that is consistent with this chapter:
a. All new windows may be operable, but at least one of the following measures must be implemented for new second-story windows in an accessory dwelling unit that are 25 feet or less from a property line: (i) the proposed window of the accessory dwelling unit is positioned such that the window sill is at least five feet above finished floor; or (ii) the proposed window of the accessory dwelling unit utilizes frosted or obscured glass in the glazing portion of the window. As used in this section, frosted or obscure glass is glass which is patterned or textured such that objects, shapes, and patterns beyond the glass are not easily distinguishable.

3. No balconies or upper-story decks shall be allowed for an accessory dwelling unit, except for decorative/faux balconies without decks that match the primary dwelling structure.

4. If garage space is converted to an accessory dwelling unit, at the option of the property owner, the existing garage door(s) may either be left in place, or removed and infilled such that the wall appears integrated with rest of the home, with the same exterior wall material, building color, and trim as the primary dwelling structure.

5. With the objective of retaining the appearance of a one-family residence, the entry door to an attached accessory dwelling unit proposed on a property with a one-family development shall be located on a different facade than the door to the primary residence.

6. Additions to accessory structures of 150 square feet or less beyond the existing physical dimensions to accommodate ingress/egress to an accessory dwelling unit are allowed. Additions to accessory structures greater than 150 square feet necessitate that the proposed accessory dwelling unit meet the maximum size required by Section 18.106.045.

7. The following parking standards apply to accessory dwelling units:
a. One additional off-street parking space on the lot shall be made continuously available to the occupants of the accessory dwelling unit.

Required parking may be provided as tandem, or may be located in setbacks, but not in the front yard setback unless on the driveway. b. When a garage, carport, or covered or uncovered parking structure is demolished in conjunction with construction of an accessory dwelling unit or is converted to an accessory dwelling unit, those off-street parking spaces are not required to be replaced.
c. Parking for an accessory dwelling unit shall not be required if the accessory dwelling unit is:
i. Located within one-half mile of public transit;
ii. Located within an architecturally and historically significant historic district;
iii. Located in part of an existing primary residence or an existing

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accessory structure;
iv. Located in an area requiring on-street parking permits, but not offered to the occupant of the accessory dwelling unit; v. Located within one block of a car share vehicle; or
vi. Constructed with a new single-family or multi-family dwelling unit on the same lot, provided the accessory dwelling unit or the parcel satisfies all other development and parcel criteria.
d. Parking shall not be required if the city finds that parking is not feasible due to site topography or would create fire or life-safety conditions.

8. The square footage of the primary residence and accessory dwelling unit(s) combined cannot exceed the maximum floor area ratio requirement for the lot, except that the maximum floor area ratio may not reduce the square footage of an accessory dwelling unit to less than 800 square feet if the accessory dwelling unit meets the requirements of Section 18.106.020(E).

9. The accessory dwelling unit shall have access to at least 80 square feet of open space on the lot, except that this open space requirement may not reduce the square footage of an accessory dwelling unit to less than 800 square feet if the accessory dwelling unit is 16 feet or less in height and located at least four feet from side and rear property lines.

C. The resident owner shall install address signs which indicate that two separate units exist on the lot, as required by the fire marshal. The resident owner shall obtain the new street address for the accessory dwelling unit from the engineering department.

D. Adequate roadways, public utilities and services shall be available to serve the accessory dwelling unit. Accessory dwelling units shall not be considered new residential uses for the purposes of calculating connection fees or capacity charges for sewer and water.

Installation of a separate direct connection between an accessory dwelling unit contained within an existing structure and the utility shall not be required. Accessory dwelling units not within an existing structure shall be required to install a new or separate utility connection and be charged a connection fee and/or capacity charge.

These charges shall be proportionate to the burden imposed by the accessory dwelling unit on the water or sewer system based upon either its size or number of plumbing fixtures as determined by the city.

E. The owner of the lot on which an accessory dwelling unit is located shall participate in the city's monitoring program to determine rent levels of the accessory dwelling units being rented.

F. The accessory dwelling unit shall not create an adverse impact on any real property that is listed in the California Register of Historical Resources.

G. The accessory dwelling unit shall comply with other zoning and building requirements generally applicable to residential construction in the applicable zone where the property is located.
(Ord. 1885 § 2, 2003; Ord. 2000 § 1, 2009; Ord. 2080 § 2, 2013; Ord. 2161 § 1, 2017; Ord. 2179 § 2, 2018; Ord. 2213 § 2, 2021; Ord. 2277, 5/7/2024)

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§ 18.106.080. Required standards for all junior accessory dwelling units.

All junior accessory dwelling units shall meet the following standards:

A. The junior accessory dwelling unit shall be located entirely within the existing structure of the one-family residence and attached garages and shall have its own separate interior and exterior entrances.

B. The junior accessory dwelling unit shall not exceed 500 square feet in area.

C. The junior accessory dwelling unit shall include an efficiency kitchen which includes a sink, cooking appliance, counter surface, and storage cabinets that meet minimum building code standards. The junior accessory dwelling unit may share sanitation facilities with the primary residence or may have its own sanitation facilities.

D. Parking shall not be required for a junior accessory dwelling unit. When code- required parking for the primary residence's garage is eliminated and/or modified, in conjunction with the creation of a junior accessory dwelling unit, the replacement space(s) shall be located on the same lot as the primary unit. With the approval of the community development director or designee, the parking may be configured in a flexible manner so as not to burden the creation of the junior accessory dwelling unit. The location and configuration of the replacement parking is subject to the review and approval of the director of community development, and may be located and configured in such a manner to facilitate the junior accessory dwelling unit.

E. Additional water, sewer and power connection fees shall not be required.

F. Only one other residential unit and up to one other accessory dwelling unit shall be permitted on a lot with a junior accessory dwelling unit, as provided in

18.106.030(C)(1). If the owner occupies the primary residential unit, the owner may rent the junior accessory dwelling unit to one party. If the owner occupies the junior accessory dwelling unit, the owner may rent the primary residential unit to one party. The owner may rent both the primary residential unit and the junior accessory dwelling unit together to one party who may not further sublease any unit(s) or portion(s) thereof. In any case, the rental period shall be longer than 30 days. The owner shall be a signatory to any lease for the rented unit, for which the city may reasonably require a copy of to verify compliance with this chapter, and shall be the applicant for any permit issued under this chapter.

G. The junior accessory dwelling unit shall not be sold or held under a different legal ownership than the primary residence, nor shall the lot containing the junior dwelling unit be subdivided.

H. The resident owner shall install address signs which indicate that two separate units exist on the lot, as required by the fire marshal. The resident owner shall obtain the new street address for the junior accessory dwelling unit form the engineering department.

I. Except as modified by this chapter, all other regulations embodied in the zoning of the property for main dwellings shall apply to the development of junior accessory units.

J. The owner of the lot on which the junior accessory dwelling unit is located shall participate in the city's monitoring program to determine rent levels of the junior

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accessory dwelling unit being rented.

K. The junior accessory dwelling unit shall comply with the other zoning and building requirements generally applicable to residential construction in the applicable zone where the property is located.

L. A restrictive covenant shall be recorded against the lot containing the junior accessory dwelling unit with the Alameda County recorder's office prior to the issuance of a building permit form the building division stating that:

The property contains an approved junior accessory dwelling unit pursuant to Chapter

18.106 of the Pleasanton Municipal Code and is subject to the restrictions and regulations set forth in that chapter. These restrictions and regulations generally address subdivision and development prohibitions, owner occupancy and lease requirements, limitations on the size of the junior accessory dwelling unit, parking requirements, and participation in the city's monitoring program to determine rent levels of the junior accessory dwelling unit being rented. Current restrictions and regulations may be obtained from the city of Pleasanton planning division. These restrictions and regulations shall be binding upon any successor in ownership of the property.
(Ord. 2161 § 1, 2017; Ord. 2179 § 2, 2018; Ord. 2213 § 2, 2021) § 18.106.090. Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.

A. The City will not deny an accessory dwelling unit or junior accessory dwelling unit application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety, and that is not affected by the construction of the accessory dwelling unit or junior accessory dwelling unit.

B. As required by state law, the City may not deny a permit to legalize an existing but unpermitted accessory dwelling unit or junior accessory dwelling unit that was constructed before January 1, 2020, if the denial would be based on either of the following grounds:

1. The accessory dwelling unit or junior accessory dwelling unit violates applicable building standards; or

2. The accessory dwelling unit or junior accessory dwelling unit does not comply with state ADU law or this Chapter 18.106.

C. Notwithstanding subsection 18.106.080(B). above, the City may deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if the City makes a finding that correcting a violation is necessary to comply with the standards specified in California Health and Safety Code section 17920.3. Subsection 18.106.080(B) above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code section 17920.3.

Item #7

CITY COUNCIL AGENDA REPORT

October 21, 2025
Fire

TITLE: ADOPT A RESOLUTION ACCEPTING THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) 2024 ASSISTANCE TO FIREFIGHTERS

GRANT (AFG) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN

AGREEMENT WITH FEMA TO USE THE FUNDS FOR THREE EMERGENCY

MEDICAL TECHNICIANS (EMTS) TO ADVANCE TO THE RANK OF

FIREFIGHTER PARAMEDICS

SUMMARY
The Livermore-Pleasanton Fire Department (LPFD) is seeking authorization from the City Council to accept grant funds from the Federal Emergency Management Agency (FEMA).

FEMA has awarded LPFD $472,006 to provide funding for Emergency Medical Technicians (EMTs) to advance to the rank of Firefighter Paramedics. The required funding match of $47,201 will be shared equally between the cities of Livermore and Pleasanton as Joint Powers Authority (JPA) partners. Livermore will appropriate the funds in the LPFD JPA Operating Budget. The Livermore City Council will be taking action on this item on October 13, 2025.

RECOMMENDATION
Staff recommends the City Council adopt a resolution:

1. Authorizing the City Manager, on behalf of and for the Livermore-Pleasanton Fire Department JPA (LPFD) in his capacity as a Joint Executive Director for LPFD, to execute any agreements and accept a $472,006 grant from FEMA

2. Authorizing appropriation of $519,207 including the $472,006 FEMA grant and $47,201 for the required match in LPFD's fiscal year (FY) 2025-26 Operating Fund budget for the purpose of advancing EMTs to Firefighter Paramedics.

BACKGROUND
The Livermore-Pleasanton Fire Department (LPFD) was officially formed in 1996 to meet the needs of two neighboring communities. Since that time, demand for service has drastically increased with the influx of population and traffic on roadways. In 2024, the department responded to 11,184 Emergency Medical Service (EMS) incidents that required paramedic intervention. EMS calls make up 65 percent of LPFD’s total annual calls.

DISCUSSION
As the competition for paramedic-level fire service professionals has increased, it has become increasingly difficult to hire and retain paramedic-level firefighters compared to non-paramedic firefighters. One identified solution to help mitigate the dwindling pool of candidates is to train existing firefighters to become paramedics, although doing so is costly in both time and funding. To address this funding need, the LPFD received authorization from the JPA

Executive Directors and applied for a grant from the Federal Emergency Management Agency (FEMA) in December 2024.

On September 24, 2025, the department was notified that the grant was awarded in the amount of $472,006, with a matching requirement of $47,201. This grant will cover tuition fees, supplies, and associated personnel costs for developing three emergency medical technician firefighters to the paramedic level. These funds must be used by the end of the grant term on September 29, 2027, with no financial obligation to continue the program after the performance period.

EQUITY AND SUSTAINABILITY
The addition of Firefighter Paramedics ensures the long-term delivery of emergency medical services to the entire community.

OUTREACH
No outreach was conducted for this item as acceptance of this grant is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances ONE Pleasanton's citywide strategic goal of Safeguarding Our City - Strategy 6 to continue to implement high priority items from the 2022-2026 LPFD Strategic Plan.

FISCAL IMPACT
The fiscal impact of accepting this grant is an increase of $472,006 in revenues, and increase of $519,207 in expenditures, and an increased combined contribution from Livermore and Pleasanton of $47,201 in the LPFD JPA Operating Fund (Fund 900). Livermore, as the LPFD JPA finance department, will appropriate an additional $472,006 in grant revenue and $519,207 in expenditures in the Fiscal Year 2025-26 LPFD JPA Operating budget. The terms of this grant require LPFD to submit regular reporting to receive reimbursement of grant- related expenditures.

Prepared by: Submitted by: Approved by:

Gina Eleccion, Business
Manager
Aaron Lacey, Interim Fire Chief

Gerry Beaudin, City
Manager

Attachments:

1. Resolution - SAFER Grant

2. AFG Grant Award Letter

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON ACCEPTING A FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) 2024

ASSISTANCE TO FIREFIGHTERS GRANT (AFG) AND APPROPRIATING $510,207 IN THE LIVERMORE-PLEASANTON FIRE DEPARTMENT JOINT

POWERS AUTHORITY (LPFD JPA) OPERATING BUDGET FOR FISCAL YEAR 2025-26

WHEREAS, the community demand for Advanced Life Support (ALS) levels of service provided by paramedics has significantly increased; and

WHEREAS, the FEMA 2024 Assistance to Firefighters Grant provides funding to enhance the skills of the LPFD’s workforce and provides an opportunity to meet the growing demand for ALS services within the community; and

WHEREAS, the Federal Emergency Management Agency (FEMA) has awarded LPFD the 2024 Assistance to Firefighters Grant (AFG) for a $519,207 project to provide training for emergency medical technicians (EMTs); and

WHEREAS, this grant has been approved by FEMA for $472,006 in Federal funding.

As a condition of this grant, LPFD is required to contribute non-Federal funds equal to 10% of the Federal funds awarded, or $47,201, for a total project cost of $519,207; and

WHEREAS, the 10% match of Federal funds, or $47,201, will be shared equally between the cities of Livermore and Pleasanton, as LPFD JPA partners.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. Authorizes LPFD to accept the grant funds from Federal Emergency Management Agency (FEMA) in the amount of $472,006.

SECTION 2. Authorizes the City Manager, on behalf of LPFD in his capacity as a Joint Executive Director for LPFD, to execute a grant agreement between LPFD and FEMA.

SECTION 3. Authorizes the appropriation of $472,006 in grant revenues and $519,207 in grant expenditures in the LPFD JPA Operating Budget for Fiscal Year 2025-26 to train existing EMTs to become firefighter paramedics.

SECTION 4. Authorizes the City Manager, both in his capacity as the City Manager of the City of Pleasanton and as a Joint Executive Director for LPFD, to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution, including approving minor changes to the proposed grant agreement.

ATTACHMENT 1

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 21st day of October, 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_____________________________
Daniel G. Sodergren, City Attorney

ATTACHMENT 2

Item #8

CITY COUNCIL AGENDA REPORT

October 21, 2025
Public Works - Engineering Division

TITLE: ACCEPT THE PUBLIC IMPROVEMENTS PERFORMED BY SILICON VALLEY PAVING, INC. FOR THE ANNUAL COURT RESURFACING PROJECTS AT FAIRLANDS PARK AND TENNIS AND COMMUNITY PARK, CIP NO. 24744 AND 25744, AND AUTHORIZE THE RETURN OF THE REMAINING PROJECT

BALANCE

SUMMARY
On September 3, 2024, the City Council awarded the contract for the Annual Court Resurfacing at Fairlands Park and Tennis and Community Park Project, CIP No. 24744, to Silicon Valley Paving, Inc. The project consisted of resurfacing two tennis courts at Fairlands Park and converting one tennis court to four pickleball courts and resurfacing eleven tennis courts at Tennis and Community Park. The project included the installation of new pickleball netting and posts, fencing, painting and striping of the resurfaced courts, and new site furnishings. Total project expenses were $435,547. The construction work is complete to the satisfaction of the Director of Public Works. Staff recommends that City Council accept the project as complete and authorize the City Clerk to file a Notice of Completion.

RECOMMENDATION

1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion with the Alameda County Recorder.

2. Authorize release of the retention in the amount of $20,904 to Silicon Valley Paving, Inc. 30 days after the recordation of the Notice of Completion.

3. Authorize the remaining court resurfacing project balance of $164,453 to be returned back to the Park CIP – General Fund (Fund 221).

BACKGROUND
The City analyzes the courts within the park system annually to prioritize them for resurfacing and/or painting. The tennis courts at Fairlands Park were identified as the priority courts for fiscal year (FY) 2024/25 due to their condition and input received from residents.

Additionally, in early 2023, City staff and Lifetime Tennis discussed the conversion of Tennis Court 10 at Tennis and Community Park to four pickleball courts. On December 5, 2023, Lifetime Tennis entered into an agreement with the City under which Lifetime would fund the court conversion for a total amount of $100,000.

On September 3, 2024, the City Council awarded the contract to Silicon Valley Paving, Inc. for the low bid amount of $371,796.27, and the base bid alternative amount of $34,522.50, for a total contract amount of $406,318.77.

DISCUSSION
The project consisted of resurfacing two tennis courts at Fairlands Park and converting one tennis court to four pickleball courts and resurfacing eleven tennis courts at Tennis and Community Park extending the life of the courts another five to seven years. The project included the installation of new pickleball netting and posts, fencing, painting and striping of the resurfaced courts, and new site furnishings.

Construction began in September 2024 and was substantially completed in November 2024.

However, the wet season impacted the court resurfacing process, causing cracks in the courts.

The repair work had to be placed on hold until temperatures and weather were within the acceptable tolerance of the resurfacing product. In June 2025, the contractor resurfaced both courts at Fairlands Park and Courts 1 and 2 at Tennis and Community Park and patched the pickleball courts and Courts 3 - 5 at Tennis and Community Park. Upon completion of the work, the City requested that the contractor resurface Courts 3 - 5 again. The contractor agreed to perform the labor at no cost to the City and the City agreed to pay the cost for additional materials. A change order in the amount of $11,760 was issued for the materials required to resurface Courts 3 - 5. The change order work increased the total construction contract amount to $418,079. Additional project expenditures include construction award, change order, advertising, lighting repairs, court equipment, and other miscellaneous expenses, bringing the total project expenses to $435,547.

The project was completed under the amount budgeted to the satisfaction of the Director of Public Works. It is recommended that City Council accept the project as complete and authorize the City Clerk to file a Notice of Completion with the Alameda County Clerk- Recorder. Staff also recommends that the remaining budget balance of $164,453 be returned to the project fund.

EQUITY AND SUSTAINABILITY
Approval of this action provides greater recreational opportunities for all residents of Pleasanton's diverse community.

OUTREACH
Construction notices were sent out to the neighborhood and project information was posted on the City’s website prior to the start of construction.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects and Strategy 7 – Continue to invest in parks, bicycle, and pedestrian infrastructure, and public art to improve traffic safety, promote climate resilience, and increase equitable access to cultural and recreational opportunities.

FISCAL IMPACT
The total Capital Improvement Program budget allocation for the Annual Court Resurfacing – Fairlands Park and Tennis and Community Park, CIP No. 24744 & CIP No. 25744, is $600,000. The total expenditures for this project were $435,547, leaving a balance of $164,453. Expenditures include construction award, change order, advertising, lighting repairs,

court equipment, and other miscellaneous expenses. Staff recommends returning the project balance of $164,453 to the fund balance in the Park CIP – General Fund (Fund 221).

The funding and project expenditures are detailed in Attachment 1.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Financial Expenditure Summary

ATTACHMENT 1
Project Funding to Date Amount Totals
2023-24 CIP Allocation (F221- Park CIP), CIP No. 24744 $200,000 2024-25 CIP Allocation (F221- Park CIP), CIP No. 25744 $400,000

TOTAL PROJECT FUNDING TO DATE
Project Expenditures to Date
Advertising $1,097
CEQA Notice of Exemption Filing Fee $50
Silicon Valley Paving, Inc. - Construction Contract (C#2025315) $406,319 Silicon Valley Paving, Inc. - Change Order No.1 $11,760 Vista Universal, Inc - Lighting Repairs (C#2024259, OSC Maintenanace & Trade Services Agreement) $5,731
BSN Sports, Inc- Court Equipment $4,185
Miscellaneous Expenses $6,406

TOTAL PROJECT EXPENDITURES
Funding Balance/ (Shortfall)
Project Balance $164,453
$164,453
Reimbursement - Lifetime Tennis (Fund 221)* $100,000
*The reimbursement from Lifetime Tennis was received and processed on 7/25/2025, Check No. 2251
$600,000
$435,547

ANNUAL COURT RESURFACING -

FAIRLANDS PARK AND TENNIS AND COMMUNITY PARK
CIP NO. 24744 & 25744
10/21/25

Item #9

CITY COUNCIL AGENDA REPORT

October 21, 2025
Public Works - Engineering Division

TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AUTHORIZE

THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT WITH B AND D EXCAVATION AND CONSTRUCTION, INC. IN THE AMOUNT OF $2,665,540 FOR THE VALLEY AVENUE SOUNDWALL REPAIR PROJECT, CIP NO. 18437, AND APPROVE VARIOUS BUDGET TRANSFERS

SUMMARY
This project will stabilize 6,750 linear feet of existing precast soundwall by installing 1,070 new, galvanized tube steel posts in cast-in-drilled hole piles. Work includes temporary support of existing panels, clearing and grubbing at post locations, connection of new posts to existing concrete panels, installation of redwood cladding, sidewalk removal and replacement at post locations, and irrigation and planting restoration. All the labor, materials, equipment, and necessary services will be furnished for performing a complete project as specified in the plans and specifications. Work will also include traffic control and construction area signage, providing and implementing stormwater best management practices, cleaning of the job site, and other miscellaneous items.

Bids were received on September 4, 2025. Staff recommends awarding the construction contract to the lowest responsible bidder, B and D Excavation and Construction, Inc., in the amount of $2,665,540 for the Valley Avenue Soundwall Repair Project, CIP No. 18437.

RECOMMENDATION

1. Accept the request for relief from and withdrawal of the bid from Integra Services, Inc., and reject the remaining bids for the Valley Avenue Soundwall Repair Project, CIP No. 18437, with a bid date of July 9, 2025.

2. Approve plans and specifications, review bids, and award the construction contract for the project to B and D Excavation and Construction, Inc. of Santa Rosa, CA, for the low bid amount of $2,665,540, including the base bid amount of $1,973,700, Alternative A bid amount of $508,310, and Alternative B bid amount of $183,530 for the Valley Avenue Soundwall Repair Project, CIP No. 18437, with bid date of September 4, 2025.

3. Authorize the City Manager to enter into the construction agreement.

4. Authorize the Director of Public Works to approve and execute contract change orders for a project contingency amount not to exceed $399,831 (approximately 15 percent of the contract) for unforeseen yet necessary related work.

5. Transfer $190,242 from the Annual Soundwall Repair & Replacement, CIP No. 22416 (Fund 201), to the Valley Avenue Soundwall Repair Project, CIP No. 18437.

6. Transfer $225,000 from the Annual Soundwall Repair & Replacement, CIP No. 22416 (Fund 203), to the Valley Avenue Soundwall Repair Project, CIP No. 18437.

7. Transfer $100,000 from the Annual Soundwall Repair & Replacement, CIP No. 23416 (Fund 201), to the Valley Avenue Soundwall Repair Project, CIP No. 18437.

8. Transfer $125,000 from the Annual Soundwall Repair & Replacement, CIP No. 24416 (Fund 201), to the Valley Avenue Soundwall Repair Project, CIP No. 18437.

9. Transfer $95,860 from the Annual Soundwall Repair & Replacement, CIP No. 25416 (Fund 201), to the Valley Avenue Soundwall Repair Project, CIP No. 18437.

10. Transfer $1,137,689 from the Deferred Maintenance Asset Management Plan, CIP No. 26489 (Fund 201), to the Valley Avenue Soundwall Repair Project, CIP No. 18437.

BACKGROUND
The precast soundwall along Valley Avenue, between Hopyard Road and Santa Rita Road, was originally installed in the early 1980s. In 2017, a 230-foot section of the wall failed, exposing the adjacent residents' backyards. In response, City staff and on-call contractors promptly removed the collapsed portion and installed a temporary wood fence as an interim solution until funding became available for a permanent replacement. Additional sections of the soundwall failed during subsequent storm events, requiring additional removal and installation of interim wood fencing.

Biggs Cardosa Associates, Inc. (Biggs Cardosa), one of the City's on-call engineering consultants, was retained to provide preliminary engineering design services for the emergency interim repair of the Valley Avenue soundwall. Their scope of work included developing bid-ready plans, specifications, and estimates for the conceptual soundwall repairs identified during the site assessment and the project’s planning phase. Additionally, Biggs Cardosa was tasked with evaluating alternative repair solutions potentially better suited to the site’s varying soil and structural conditions and incorporating any feasible alternatives into the final bid documents. Biggs Cardosa identified that the failure of the wall segments was associated with the deterioration of the metal support columns, which lacked protective coatings. The existing precast wall panels were in good shape, did not need to be replaced, and could reach their expected 60-year service life.

DISCUSSION
This project involves stabilizing and reinforcing 533 precast soundwall panels along both eastbound and westbound Valley Avenue, from Hopyard Road to Santa Rita Road. The project will install new galvanized metal concrete support posts attached to the street side of the wall, while repurposing the existing precast panels. Both the existing and new posts will be covered with new decorative wood cladding, and portions of the sidewalk that are disturbed will be replaced.

The stabilization is anticipated to extend the soundwall's full-service life to 60 – 75 years. A complete replacement of the soundwall is estimated to cost $6 – 7 million. A 100-year life cycle cost analysis indicates that stabilizing the wall, rather than replacing it now, is the most cost- effective long-term solution.

The original project bid opening was on July 9, 2025, with Integra Construction Services, Inc. (Integra) as the apparent low bidder at $1,721,863, and the remaining bids ranged from $2,622,244 to $3,546,333 (see Attachment 1). On July 10, Integra requested relief from and withdrawal of their bid due to clerical and transposition errors. Due to the value of the remaining bids, a redesign was undertaken with revisions to both plans and specifications recommended by bidders in an effort to lower bid pricing. The length of wall to be repaired was

also split into a base bid, stabilizing segments adjacent to the sidewalks, and two bid Alternatives A and B, segments adjacent to landscaped areas.

Sealed bids were received for the rebid project on September 4, 2025. Five bids were received, ranging from the low base bid amount of $1,973,700 to $2,576,614.

The contract award is based on the lowest responsive base bid amount. While bidders were required to provide pricing for Alternatives A & B, the City retains the option to select the base bid only or the base bid with one or both alternatives. The low base bid amount submitted by B and D Excavation and Construction, Inc. is approximately 9.4 percent higher than the Engineer’s Estimate of $1,804,167. Past work performed by B and D Excavation and Construction, Inc. was verified to be satisfactory.

The bids also included two alternatives, which consisted of reinforcing panels that are not directly adjacent to public sidewalks, with “Alternative A” work being generally closer to Harvest Park Middle School than “Alternative B” work. Segments of the wall within Alternatives A and B have previously failed; staff recommends stabilizing the wall segments to prevent future failures. The proposed costs for Alternatives A and B included under the bid from the lowest responsive bidder, B and D Excavation and Construction, Inc., are $508,310 and $183,530 as compared to the Engineer’s Estimate of $399,640 and $157,849, respectively.

The City received a letter from the Foundation for Fair Contracting (FCC) regarding B and D Excavation and Construction, Inc., the apparent lowest bidder for the Valley Avenue Soundwall Project. The letter raised concerns about B and D Excavation and Construction, Inc.’s qualifications and requested the City consider disqualifying the firm from being awarded the contract. City staff reviewed the concerns outlined in the FCC letter and consulted relevant regulatory bodies. At this time, neither the California Department of Industrial Relations (DIR) nor the Contractors State License Board (CSLB) has any restrictions, suspensions, or disciplinary actions in place that would prevent B and D Excavation and Construction, Inc. from performing public works projects.

Based on this, and in accordance with public contracting laws, the City does not have the authority to disqualify a responsible low bidder solely on the basis of concerns raised by a third party, unless those concerns are substantiated by findings or actions from the DIR, CSLB, or other relevant legal authority. Therefore, unless and until such restrictions are imposed, B and D Excavation and Construction, Inc. remains eligible to be awarded the contract.

EQUITY AND SUSTAINABILITY
Not applicable, as this is a routine matter of City business.

OUTREACH
A public meeting was held on May 8, 2025. Construction notices will be sent to businesses and residents where the project will take place. Social media posts and information will also be posted on the City’s website prior to the start of construction. Staff will provide information to the Pleasanton Unified School District prior to the start of construction for dissemination to Harvest Park Middle School families and stakeholders.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing

in Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects.

FISCAL IMPACT
A total of $1,986,102 is budgeted for design and construction of this project from the Valley Avenue Soundwall Repair, CIP No.18437, and transfers from several Annual Soundwall Repair & Replacement CIP projects: CIP No. 22416, CIP No. 23416, CIP No. 24416, and CIP No. 25416. These transfers were identified as part of the Capital Improvement Program for FY 2025/26 through FY 2029/30 adopted and approved by Council on June 17, 2025. The anticipated total expenditures of $3,123,791 for the project, including $1,973,700 for the Base Bid plus $508,310 for Alternative A and $183,530 for Alternative B, leaving a shortfall of $1,137,689. Staff recommends transferring $1,137,689 from the Deferred Maintenance Asset Management Plan, CIP No. 26489, which has a current balance of $5,221,000. The funding and anticipated project expenditures are provided in Attachment 2.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Financial Expenditure Summary

2. Bid Summary

3. Plans and Specifications

ATTACHMENT 1
Project Funding to Date Amount Totals
2023-2024 CIP Allocation - Miscellaneous CIP- General Fund (Fund 201) $1,000,000
2024-2025 CIP Allocation - Miscellaneous CIP- General Fund (Fund 201) $250,000

TOTAL PROJECT FUNDING
Project Expenditures (to-date)
Design Services Biggs Cardosa & Associates (C#2021348, On- call Contract for General Structural Engineering Services), paid under CIP 25416 $13,893
Design Services Biggs Cardosa & Associates (C#2021348, On- call Contract for General Structural Engineering Services), paid under CIP 18437 $12,860
Advertising $1,270
Miscellaneous Expenses $150
TOTAL PROJECT EXPENDITURES $28,173
Antcipated Project Expenditures
Design Services During Construction, Biggs Cardosa & Associates (C#2021348,On-call Contract for General Structural Engineering $15,247 B and D Excavation and Construction (Construction Contract) $2,665,540 Contingency (Approximately 15%) $399,831
Materials Testing Services (On-Call Contractor) $15,000 TOTAL ANTCIPATED PROJECT EXPENDITURES $3,095,618
TOTAL PROJECT EXPENDITURES 3,123,791
Funding Balance/ (Shortfall)
Current (Shortfall) (1,873,791)
Transfer from Annual Soundwall Repair & Replacement
(Fund 201) CIP No. 22416* $190,242
Transfer from Annual Soundwall Repair & Replacement
(Fund 203) CIP No. 22416* $225,000
Transfer from Annual Soundwall Repair & Replacement
(Fund 201) CIP No. 23416* $100,000
Transfer from Annual Soundwall Repair & Replacement
(Fund 201) CIP No. 24416* $125,000
Transfer from Annual Soundwall Repair & Replacement
(Fund 201) CIP No. 25416*
$95,860
Transfer from Deferred Maintenance CIP No. 26489 $1,137,689 $1,873,791
$1,250,000

VALLEY AVENUE SOUNDWALL REPAIR (REBID) PROJECT
CIP NO. 18437
10/07/25
*These transfers were previously identified with the adoption of the FY 2025/26 - FY 2029/2030 Capital Improvement Program in June, 2025 and are pending as of the date of this report.

Unit of
Measure
1 1 LS Mobilization $138,760.79 $138,761 150,000.00$ 150,000$ 2 1 LS Clear & Grub $11,536.54 $11,537 150,000.00$ 150,000$ 3 1 LS Traffic and Pedestgrian
Control $38,455.15 $38,455 150,000.00$ 150,000$
4 9,437 SF Remove and Replace
Concrete Sidewalk $25.00 $235,925 30.00$ 283,110$ 5 926 EA Install HSS Post in Drilled
Pier $450.00 $416,700 750.00$ 694,500$
6 5,556 LF 16" Diameter Drilled Pier $110.00 $611,160 60.00$ 333,360$ 7 (F) 4,922 LB Miscellaneous Metal $15.00 $73,830 15.00$ 73,830$ 8 926 EA install Redwood Cladding $300.00 $277,800 150.00$ 138,900$ TOTAL:
1,973,700$
Unit of
Measure
9-A 1 LS Mobilization $36,329.63 $36,329.63 $60,000.00 $60,000.00 10-A 1 LS Clear & Grub $2,516.61 $2,516.61 $60,000.00 $60,000.00 11-A 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $60,000.00 $60,000.00
12-A 2,059 SF Remove and Replace
Concrete Sidewalk $25.00 $51,475.00 $30.00 $61,770.00
13-A 202 EA Install HSS Post in Drilled
Pier $450.00 $90,900.00 $650.00 $131,300.00
14-A 1,212 LF 16" Diameter Drilled Pier $110.00 $133,320.00 $60.00 $72,720.00 15-A (F) 1,074 LB Miscellaneous Metal $15.00 $16,110.00 $30.00 $32,220.00 16-A 202 EA install Redwood Cladding $300.00 $60,600.00 $150.00 $30,300.00 TOTAL:

Unit of
Measure
17-B 1 LS Mobilization $14,348.81 $14,348.81 $20,000.00 $20,000.00 18-B 1 LS Clear & Grub $2,516.61 $2,516.61 $20,000.00 $20,000.00 19-B 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $20,000.00 $20,000.00
20-B 775 SF Remove and Replace
Concrete Sidewalk $25.00 $19,375.00 $30.00 $23,250.00
21-B 76 EA Install HSS Post in Drilled
Pier $450.00 $34,200.00 $650.00 $49,400.00
22-B 456 LF 16" Diameter Drilled Pier $110.00 $50,160.00 $60.00 $27,360.00 23-B (F) 404 LB Miscellaneous Metal $15.00 $6,060.00 $30.00 $12,120.00 24-B 76 EA install Redwood Cladding $300.00 $22,800.00 $150.00 $11,400.00 TOTAL: 183,530$
Valley Avenue Soundwall Repair (REBID), Project No. 18437 157,849$
Unit Price Total
Unit Price Total
399,640$ 508,310$
Total
Total
Bid Opening September 4, 2025 11:00 a.m. Engineers Estimate B and D Excavation and
Construction
455 Horn Ave Santa Rosa, CA
95407 email:
[email protected]
Total
1,804,167$
Base Bid (Items 1 through 8)
1,973,700$
Unit Price Total
Bidder Status:

Item No.

Total
Quantity
(Approximate)
Item Description Unit Price
Bid Alternatative A (Items 9-A through 16-A)
Item No. Total
Quantity Item Description Unit Price
Bid Alternatative B (Items 17-B through 24-B)
Item No. Total
Quantity Item Description Unit Price

Unit of
Measure
1 1 LS Mobilization $138,760.79 $138,761 200,000.00$ 200,000$ 2 1 LS Clear & Grub $11,536.54 $11,537 85,000.00$ 85,000$ 3 1 LS Traffic and Pedestgrian
Control $38,455.15 $38,455 140,000.00$ 140,000$
4 9,437 SF Remove and Replace
Concrete Sidewalk $25.00 $235,925 22.00$ 207,614$ 5 926 EA Install HSS Post in Drilled
Pier $450.00 $416,700 510.00$ 472,260$
6 5,556 LF 16" Diameter Drilled Pier $110.00 $611,160 112.00$ 622,272$ 7 (F) 4,922 LB Miscellaneous Metal $15.00 $73,830 15.50$ 76,291$ 8 926 EA install Redwood Cladding $300.00 $277,800 485.00$ 449,110$ TOTAL:
-$ 2,252,547$
Unit of
Measure
9-A 1 LS Mobilization $36,329.63 $36,329.63 $53,000.00 $53,000.00 10-A 1 LS Clear & Grub $2,516.61 $2,516.61 $30,000.00 $30,000.00 11-A 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $50,000.00 $50,000.00
12-A 2,059 SF Remove and Replace
Concrete Sidewalk $25.00 $51,475.00 $30.00 $61,770.00
13-A 202 EA Install HSS Post in Drilled
Pier $450.00 $90,900.00 $540.00 $109,080.00
14-A 1,212 LF 16" Diameter Drilled Pier $110.00 $133,320.00 $135.00 $163,620.00 15-A (F) 1,074 LB Miscellaneous Metal $15.00 $16,110.00 $20.00 $21,480.00 16-A 202 EA install Redwood Cladding $300.00 $60,600.00 $580.00 $117,160.00 TOTAL:

Unit of
Measure
17-B 1 LS Mobilization $14,348.81 $14,348.81 $22,000.00 $22,000.00 18-B 1 LS Clear & Grub $2,516.61 $2,516.61 $20,000.00 $20,000.00 19-B 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $42,500.00 $42,500.00
20-B 775 SF Remove and Replace
Concrete Sidewalk $25.00 $19,375.00 $30.00 $23,250.00
21-B 76 EA Install HSS Post in Drilled
Pier $450.00 $34,200.00 $540.00 $41,040.00
22-B 456 LF 16" Diameter Drilled Pier $110.00 $50,160.00 $135.00 $61,560.00 23-B (F) 404 LB Miscellaneous Metal $15.00 $6,060.00 $20.00 $8,080.00 24-B 76 EA install Redwood Cladding $300.00 $22,800.00 $580.00 $44,080.00 TOTAL: 262,510$
Bid Alternatative B (Items 17-B through 24-B)
Item No. Total
Quantity Item Description Unit Price
Bid Alternatative A (Items 9-A through 16-A)
Item No. Total
Quantity Item Description Unit Price
Base Bid (Items 1 through 8)
Item No.

Total
Quantity
(Approximate)
Item Description Unit Price Total
Bidder Status:

Unit Price
1,804,167$
Total
2,252,547$
Bid Opening September 4, 2025 11:00 a.m. Engineers Estimate Granite Rock Company
5225 Hellyer Av, Suite 220
San Jose, CA 95138
email:
[email protected]
157,849$
Unit Price Total
606,110$
Unit Price Total
399,640$
Total
Total
Valley Avenue Soundwall Repair (REBID), Project No. 18437

Unit of
Measure
1 1 LS Mobilization $138,760.79 $138,761 100,000.00$ 100,000$ 2 1 LS Clear & Grub $11,536.54 $11,537 70,000$ 70,000$ 3 1 LS Traffic and Pedestgrian
Control $38,455.15 $38,455 162,183$ 162,183$
4 9,437 SF Remove and Replace
Concrete Sidewalk $25.00 $235,925 28$ 264,236$
5 926 EA Install HSS Post in Drilled
Pier $450.00 $416,700 725$ 671,350$
6 5,556 LF 16" Diameter Drilled Pier $110.00 $611,160 160$ 888,960$ 7 (F) 4,922 LB Miscellaneous Metal $15.00 $73,830 30$ 147,660$ 8 926 EA install Redwood Cladding $300.00 $277,800 230$ 212,980$ TOTAL:
-$ 2,517,369$
Unit of
Measure
9-A 1 LS Mobilization $36,329.63 $36,329.63 $6,000.00 $6,000.00 10-A 1 LS Clear & Grub $2,516.61 $2,516.61 $10,600.00 $10,600.00 11-A 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $17,000.00 $17,000.00
12-A 2,059 SF Remove and Replace
Concrete Sidewalk $25.00 $51,475.00 $29.00 $59,711.00
13-A 202 EA Install HSS Post in Drilled
Pier $450.00 $90,900.00 $740.00 $149,480.00
14-A 1,212 LF 16" Diameter Drilled Pier $110.00 $133,320.00 $148.00 $179,376.00 15-A (F) 1,074 LB Miscellaneous Metal $15.00 $16,110.00 $31.00 $33,294.00 16-A 202 EA install Redwood Cladding $300.00 $60,600.00 $220.00 $44,440.00 TOTAL:

Unit of
Measure
17-B 1 LS Mobilization $14,348.81 $14,348.81 $2,500.00 $2,500.00 18-B 1 LS Clear & Grub $2,516.61 $2,516.61 $4,000.00 $4,000.00 19-B 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $7,000.00 $7,000.00
20-B 775 SF Remove and Replace
Concrete Sidewalk $25.00 $19,375.00 $29.00 $22,475.00
21-B 76 EA Install HSS Post in Drilled
Pier $450.00 $34,200.00 $740.00 $56,240.00
22-B 456 LF 16" Diameter Drilled Pier $110.00 $50,160.00 $148.00 $67,488.00 23-B (F) 404 LB Miscellaneous Metal $15.00 $6,060.00 $31.00 $12,524.00 24-B 76 EA install Redwood Cladding $300.00 $22,800.00 $220.00 $16,720.00 TOTAL: 188,947$
Valley Avenue Soundwall Repair (REBID), Project No. 18437 Unit Price Total
499,901$
Unit Price Total
157,849$
399,640$
Total
Total
Bid Opening September 4, 2025 11:00 a.m. Engineers Estimate Valentine Corporation
111 Pelican Wy
San Rafael, CA 94901
email:
[email protected]
Total
2,517,369$ 1,804,167$
Base Bid (Items 1 through 8) Bidder Status:

Unit Price TotalItem No.

Total
Quantity
(Approximate)
Item Description Unit Price
Bid Alternatative A (Items 9-A through 16-A)
Item No. Total
Quantity Item Description Unit Price
Bid Alternatative B (Items 17-B through 24-B)
Item No. Total
Quantity Item Description Unit Price

Unit of
Measure
1 1 LS Mobilization $138,760.79 $138,761 47,274.00 $ 4 7,274$ 2 1 LS Clear & Grub $11,536.54 $11,537 111,952$ 111,952$ 3 1 LS Traffic and Pedestgrian
Control $38,455.15 $38,455 19,908$ 19,908$
4 9,437 SF Remove and Replace
Concrete Sidewalk $25.00 $235,925 25$ 235,925$ 5 926 EA Install HSS Post in Drilled
Pier $450.00 $416,700 517$ 478,742$
6 5,556 LF 16" Diameter Drilled Pier $110.00 $611,160 92$ 5 11,152$ 7 (F) 4,922 LB Miscellaneous Metal $15.00 $73,830 90$ 4 42,980$ 8 926 EA install Redwood Cladding $300.00 $277,800 723$ 669,498$ TOTAL:
-$ 2,517,431$
Unit of
Measure
9-A 1 LS Mobilization $36,329.63 $36,329.63 $12,080.00 $12,080.00 10-A 1 LS Clear & Grub $2,516.61 $2,516.61 $53.00 $53.00 11-A 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $9,135.00 $9,135.00
12-A 2,059 SF Remove and Replace
Concrete Sidewalk $25.00 $51,475.00 $27.00 $55,593.00
13-A 202 EA Install HSS Post in Drilled
Pier $450.00 $90,900.00 $552.00 $111,504.00
14-A 1,212 LF 16" Diameter Drilled Pier $110.00 $133,320.00 $97.00 $117,564.00 15-A (F) 1,074 LB Miscellaneous Metal $15.00 $16,110.00 $94.00 $100,956.00 16-A 202 EA install Redwood Cladding $300.00 $60,600.00 $754.00 $152,308.00 TOTAL:

Unit of
Measure
17-B 1 LS Mobilization $14,348.81 $14,348.81 $12,785.00 $12,785.00 18-B 1 LS Clear & Grub $2,516.61 $2,516.61 $65.00 $65.00 19-B 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $8,344.00 $8,344.00
20-B 775 SF Remove and Replace
Concrete Sidewalk $25.00 $19,375.00 $28.00 $21,700.00
21-B 76 EA Install HSS Post in Drilled
Pier $450.00 $34,200.00 $600.00 $45,600.00
22-B 456 LF 16" Diameter Drilled Pier $110.00 $50,160.00 $100.00 $45,600.00 23-B (F) 404 LB Miscellaneous Metal $15.00 $6,060.00 $98.00 $39,592.00 24-B 76 EA install Redwood Cladding $300.00 $22,800.00 $785.00 $59,660.00 TOTAL: 233,346$
Bid Alternatative B (Items 17-B through 24-B)
Item No. Total
Quantity Item Description Unit Price
Bid Alternatative A (Items 9-A through 16-A)
Item No. Total
Quantity Item Description Unit Price
Base Bid (Items 1 through 8)
Item No.

Total
Quantity
(Approximate)
Item Description Unit Price Total
1,804,167$
Bidder Status:

Unit Price Total
2,517,431$
Guerra Construction Group
984 Memorex Dr
Santa Clara Ca 95050
email: [email protected]
Bid Opening September 4, 2025 11:00 a.m. Engineers Estimate 157,849$
399,640$
Total
Total
Valley Avenue Soundwall Repair (REBID), Project No. 18437 Unit Price Total
559,193$
Unit Price Total
Corrected calculation error

Unit of
Measure
1 1 LS Mobilization $138,760.79 $138,761 125,000.00$ 125,000$ 2 1 LS Clear & Grub $11,536.54 $11,537 26,150$ 26,150$ 3 1 LS Traffic and Pedestgrian
Control $38,455.15 $38,455 90,000$ 90,000$
4 9,437 SF Remove and Replace
Concrete Sidewalk $25.00 $235,925 60$ 566,220$ 5 926 EA Install HSS Post in Drilled
Pier $450.00 $416,700 900$ 833,400$
6 5,556 LF 16" Diameter Drilled Pier $110.00 $611,160 100$ 555,600$ 7 (F) 4,922 LB Miscellaneous Metal $15.00 $73,830 2$ 9,844$ 8 926 EA install Redwood Cladding $300.00 $277,800 400$ 370,400$ TOTAL:
-$ 2,576,614$
Unit of
Measure
9-A 1 LS Mobilization $36,329.63 $36,329.63 $45,000.00 $45,000.00 10-A 1 LS Clear & Grub $2,516.61 $2,516.61 $12,000.00 $12,000.00 11-A 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $16,000.00 $16,000.00
12-A 2,059 SF Remove and Replace
Concrete Sidewalk $25.00 $51,475.00 $60.00 $123,540.00
13-A 202 EA Install HSS Post in Drilled
Pier $450.00 $90,900.00 $900.00 $181,800.00
14-A 1,212 LF 16" Diameter Drilled Pier $110.00 $133,320.00 $100.00 $121,200.00 15-A (F) 1,074 LB Miscellaneous Metal $15.00 $16,110.00 $2.00 $2,148.00 16-A 202 EA install Redwood Cladding $300.00 $60,600.00 $400.00 $80,800.00 TOTAL:

Unit of
Measure
17-B 1 LS Mobilization $14,348.81 $14,348.81 $25,000.00 $25,000.00 18-B 1 LS Clear & Grub $2,516.61 $2,516.61 $7,000.00 $7,000.00 19-B 1 LS Traffic and Pedestgrian
Control $8,388.70 $8,388.70 $12,000.00 $12,000.00
20-B 775 SF Remove and Replace
Concrete Sidewalk $25.00 $19,375.00 $90.00 $69,750.00
21-B 76 EA Install HSS Post in Drilled
Pier $450.00 $34,200.00 $900.00 $68,400.00
22-B 456 LF 16" Diameter Drilled Pier $110.00 $50,160.00 $100.00 $45,600.00 23-B (F) 404 LB Miscellaneous Metal $15.00 $6,060.00 $2.00 $808.00 24-B 76 EA install Redwood Cladding $300.00 $22,800.00 $400.00 $30,400.00 TOTAL: 258,958$
Valley Avenue Soundwall Repair (REBID), Project No. 18437 Unit Price Total
582,488$
Unit Price Total
157,849$
399,640$
Total
Total
CSI Services
PO Box 271
San Pedro, CA 90733
Email:
[email protected]
Bid Opening September 4, 2025 11:00 a.m. Engineers Estimate 2,576,614$
Bidder Status:

Unit Price TotalTotal
1,804,167$
Base Bid (Items 1 through 8)
Item No.

Total
Quantity
(Approximate)
Item Description Unit Price
Bid Alternatative A (Items 9-A through 16-A)
Item No. Total
Quantity Item Description Unit Price
Bid Alternatative B (Items 17-B through 24-B)
Item No. Total
Quantity Item Description Unit Price

Complete set of plans and specifications: https://weblink.cityofpleasantonca.gov/WebLink/0/doc/311205/Page1.aspx ATTACHMENT 3

Item #10

CITY COUNCIL AGENDA REPORT

October 21, 2025
Public Works - Operations Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE ORDER WITH RUSH ENTERPRISES FOR TWO FORD F-350 TRUCKS AND WITH NATIONAL AUTO FLEET FOR TWO FORD F-150 LIGHTNING ELECTRIC

VEHICLES FOR A TOTAL OF FOUR VEHICLES AT AN AMOUNT NOT TO EXCEED $415,978, INCLUSIVE OF A 15 PERCENT CONTINGENCY FROM THE VEHICLE REPLACEMENT FUND (FUND 510)

SUMMARY
The City manages and maintains a fleet of 445 vehicles and equipment essential to citywide operations. As part of the City’s Asset Management Plan, developed in consultation with Kayuga Solutions, and the vehicle maintenance records, two City trucks were identified as high-risk due to age, escalating repair costs, and diminished reliability. Both vehicles have exceeded their useful service life and now require engine replacements if kept in operation.

Each unit averages more than $10,000 annually in maintenance costs, making continued operation financially unsustainable. Staff recommends replacing the vehicles with two Ford F- 350 trucks for heavy-duty tasks. The purchase of the two F-350s triggers California’s Advanced Clean Fleets regulation, effective January 1, 2024. The regulation requires the City to also purchase two Ford F-150 Lightning electric vehicles to ensure compliance. The two Ford F-150 trucks will replace two 2007 Ford F-150 trucks (unit 952A and 953A) that have exceeded their useful life. These vehicles are critical to the City's daily operations, including hauling personnel, transporting equipment, and supporting maintenance and repair services.

This ensures the fleet size does not grow while advancing Pleasanton’s Climate Action Plan

2.0 goals. Approved funding identified in the FY 2025/26 R&R budget will be used to make these necessary purchases.

RECOMMENDATION
Authorize the City Manager to enter into a purchase order with Rush Enterprises for two Ford F-350 trucks and with National Auto Fleet for two Ford F-150 Lightning electric vehicles for a total amount not to exceed $415,978, inclusive of a 15 percent contingency from the Vehicle Replacement Fund (Fund 510).

BACKGROUND
California’s Advanced Clean Fleets regulation requires municipalities to transition medium- and heavy-duty fleets to zero-emission vehicles, with a 50 percent mandate in effect since January 2024 and full compliance required by 2027. The City’s aging fleet includes one modified F-250 and one F-350 truck (Units 804 and 818), both more than 20 years old. The F-250 was modified to increase the towing capacity by replacing the front and rear springs with one-ton- rated springs, making it equivalent to an F-350. These vehicles frequently break down, have surpassed their useful life, and require immediate $20,000 engine replacements.

Kayuga Solutions (Kayuga) conducted a high-level asset management analysis of the City’s

fleet and developed a ten-year Repair & Replacement Plan. This plan identified all assets scheduled for replacement, considering factors such as installation year, useful life, condition, condition rating, and risk rating. The two F-250 and F-350 trucks (Units 804 and 818), and the two F-150s (Units 952A and 953A) were prioritized and ranked as high-risk, requiring immediate replacement. The City’s fleet replacement plan scheduled the retirement of vehicles reaching the end of their service life by 2025, making these replacements timely and necessary.

Kayuga also consolidated more than 79,000 municipal assets into a unified database for lifecycle tracking and budgeting. Their analysis identified a $15.7 million fleet replacement need in FY 2025/26. Since the City does not have sufficient funds to replace all the aging fleet- related equipment identified for FY 2025/26, costs are expected to escalate significantly over time. Replacement costs identified for future years are also expected to increase significantly, resulting in higher overall replacement costs.

DISCUSSION
Continuing to operate the four existing aged vehicles identified for replacement (Units 804, 818, 952A, and 953A) will subject the City to financial and operational risks, as keeping the outdated trucks in service will incur significant costs associated with engine replacement and annual maintenance costs that exceed the value of extending the vehicles’ lives, and operating outdated vehicles increases the risk of breakdowns, causing inefficiency in operation and potentially increasing the City’s liability exposure. there is also regulatory risk, as noncompliance with California’s Advanced Clean Fleets regulation could result in fines of up to $10,000 per vehicle per day, DMV registration holds, or restrictions on fleet operations.

Table 1: Vehicle Cost Breakdown
Item Cost
Vehicle Purchase (2 F-350 trucks) $ 160,321.54
EV Vehicle Purchase (2 F-150 Lightning) $ 118,758.52
Sales Tax (2 F-350) 10.25% (Includes documentary &
administration fee as taxable) $ 16,500.62
Sales Tax (2 F-150 Lightning) 10.25% $ 12,172.74
Outfitting $ 53,203.64
Tire Fee (2 F-350) $ 17.50
Tire Fee (2 F-150 Lightning) $ 17.50
Documentary/Administration/Electronic Fee $ 728.00
Subtotal $ 361,720.06
15% Contingency $ 54,258.01
Total Not-to-Exceed $ 415,978.07

The upfitting, which will occur later when the vehicles arrive, is estimated to cost approximately $26,000 per vehicle for the two F-350s, including lighting, utility boxes, and LED warning systems. The upfitting for the two F-150 Lightnings is minimal. Pre-qualified as-needed contractors will perform installations under the City’s Purchasing Policy.

The two F-350 vehicles will be purchased through Rush Enterprises, Inc. under the Sourcewell Contract No. 032824-RTG, allowing expedited procurement and competitive pricing. The two Ford F-150 Lightning electric trucks will be purchased through National Auto Fleet under the

Sourcewell Contract No. 091521-NAF. Sourcewell is a competitively bid cooperative purchasing agreement that ensures contract compliance and pricing competitiveness. Staff recommends authorizing the City Manager to enter into a purchase order with Rush Enterprises for two Ford F-350s and with National Auto Fleet for two Ford F-150 Lightning electric vehicles for a total amount not to exceed $415,978, inclusive of a 15 percent contingency.

EQUITY AND SUSTAINABILITY
This purchase supports the City’s Climate Action Plan 2.0 by integrating electric vehicles and reducing greenhouse gas emissions. The investment promotes equity by providing clean, reliable transportation across departments and reaffirms Pleasanton’s leadership in environmental stewardship.

OUTREACH
No additional outreach was necessary. The purchase aligns with the City’s approved Vehicle Replacement Plan and long-standing fleet management policies.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment by aligning with the City’s Climate Action Plan 2.0 by reducing municipal fleet emissions through hybrid vehicle integration, promoting sustainability and environmental stewardship.

FISCAL IMPACT
The total not-to-exceed amount for purchasing and outfitting two Ford F-350 trucks and two Ford F-150 Lightning electric pickups is $415,978, including a 15 percent contingency. This amount covers vehicle acquisition, sales tax, and outfitting costs (such as emergency lighting, utility boxes, and safety systems). Funding for this procurement will come from Internal Service Fund 510 – Vehicle & Equipment Replacement (51040130-440107) in FY 2025/26 and was adopted in the budget. While the vehicles will be ordered upon City Council approval of this item, the actual expenditures will occur when the vehicles are delivered, inspected and accepted by the City in the following fiscal years.

Prepared by: Submitted by: Approved by:

Tamara Baptista, Assistant
Dir. of Public Works -
Operations & Maintenance
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Quote with Rush Enterprises

2. Quote with National Auto Fleet

One Unit (MSRP) One Unit Total % Savings Extended Unit's (2) Total Savings Contract Price $60,695.00 $59,379.26 2.168 % $118,758.52 $2,631.48 Tax (10.2500 %)   $6,086.37   $12,172.74
Tire fee   $8.75   $17.50
Total   $65,474.38   $130,948.76
Jesse Cooper
Account Manager
Email: [email protected]
Office: (855) 289-6572
Fax: (831) 480-8497
7/29/2025                                        Quote ID: 40110 Order Cut Off Date: TBA
jon engelbrektson
city of pleasanton
mechanics shop
p o box 520
pleasanton, California, 94566
Dear jon engelbrektson ,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

Two (2) New/Unused ( 2025 Ford F-150 Lightning (W1B) Pro 4WD SuperCrew 5.5' Box 145" WB , ) and delivered to your specified location, each for
- per the attached specifications.

This vehicle(s) is available under the  Sourcewell Contract 091521-NAF  . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,

Purchase Order Instructions & Resources
Once units are scheduled by OEM, no cancellations are accepted

In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:

Email:  [email protected]
Fax:    (831) 480-8497
Mail:  National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076

We will send a courtesy confirmation for your order and a W-9 if needed.

Additional Resources
Learn how to track your vehicle:                                     www.NAFGETA.com Use the upfitter of your choice:                                  www.NAFGpartner.com Vehicle Status:                                         [email protected] General Inquiries:                                   [email protected]

For general questions or assistance please contact our main office at:
1-855-289-6572

Vehicle Configuration Options
ENGINE
Code Description
99U Engine: Dual eMotor - Extended Range Battery, -inc: single onboard charging level 2 peak charging rate of 11.5kW and 123 kWh usable capacity extended range battery, GVWR: 8,550 lbs, Carbon Black Fixed Extended Running Board

TRANSMISSION
Code Description
44L Transmission: Single-Speed, (STD)
WHEELS
Code Description
643 Wheels: 18" Alloy Gloss Black, (STD)
TIRES
Code Description
___ Tires: 275/65R18 A/T, (STD)
PRIMARY PAINT
Code Description
YZ Oxford White
SEAT TYPE
Code Description
VS Medium Dark Slate, Vinyl Bucket Heated Front Seats, -inc: 2-way manual driver/passenger w/flow-through console and floor shifter
ADDITIONAL EQUIPMENT
Code Description
17V Tow Technology Package, -inc: Pro Trailer Hitch Assist, Manual-Folding Power Glass Heated Mirrors, turn signal, black skull caps and LED sideview mirror spotlights, 360 Degree Camera, Pro Trailer Backup Assist, trailer reverse guidance 181 Smart Acceleration Truncation
41Y Speed Limitation - 70 MPH Governed Top Speed
___ GVWR: 8,550 lbs
60S 18" Spare Wheel & Tire
18D Carbon Black Fixed Extended Running Board
63T Tailgate Step w/Tailgate Work Surface
153 Front License Plate Bracket, -inc: Standard in states requiring 2 license plates, optional to all others 96W Tough Bed Spray-In Bedliner
942 Daytime Running Lamps, -inc: Non-controllable
85H Back-Up Alarm System
OPTION PACKAGE
Code Description
110A Equipment Group 110A Standard

2025 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB

CODE MSRP
W1B $49,780.00

99U $5,000.00
44L $0.00
643 $0.00
___ $0.00
YZ $0.00
VS $0.00
17V $1,950.00
181 $185.00
41Y $80.00
___ INC
60S $175.00
18D INC
63T $430.00
153 $0.00
96W $625.00
942 $45.00
85H $230.00
110A $0.00
$58,500.00
$0.00
$2,195.00
$60,695.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
2025 Fleet/Non-Retail Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB
WINDOW STICKER

MODEL
2025 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB

OPTIONS
Engine: Dual eMotor - Extended Range Battery, -inc: single onboard charging level 2 peak charging rate of 11.5kW and 123 kWh usable capacity extended range battery, GVWR: 8,550 lbs, Carbon Black Fixed Extended Running Board Transmission: Single-Speed, (STD)
Wheels: 18" Alloy Gloss Black, (STD)
Tires: 275/65R18 A/T, (STD)
Oxford White
Medium Dark Slate, Vinyl Bucket Heated Front Seats, -inc: 2-way manual driver/passenger w/flow-through console and floor shifter Tow Technology Package, -inc: Pro Trailer Hitch Assist, Manual-Folding Power Glass Heated Mirrors, turn signal, black skull caps and LED sideview mirror spotlights, 360 Degree Camera, Pro Trailer Backup Assist, trailer reverse guidance Smart Acceleration Truncation
Speed Limitation - 70 MPH Governed Top Speed
GVWR: 8,550 lbs
18" Spare Wheel & Tire
Carbon Black Fixed Extended Running Board
Tailgate Step w/Tailgate Work Surface
Front License Plate Bracket, -inc: Standard in states requiring 2 license plates, optional to all others Tough Bed Spray-In Bedliner
Daytime Running Lamps, -inc: Non-controllable
Back-Up Alarm System
Equipment Group 110A Standard
Please note selected options override standard equipment

SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE

Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

Notes

Standard Equipment

MECHANICAL
Engine: Dual eMotor - Standard Battery -inc: 98 kWh usable capacity standard range battery (STD) Transmission: Single-Speed (STD)

EXTERIOR
Wheels: 18" Alloy Gloss Black (STD)
Tires: 275/65R18 A/T (STD)
ADDITIONAL EQUIPMENT
Transmission w/Driver Selectable Mode
Full-Time All-Wheel

9.61 Axle Ratio
Battery w/Run Down Protection
Class IV Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness
2235# Maximum Payload
GVWR: 8,250 lbs
HD Gas-Pressurized Front Shock Absorbers and Gas-Pressurized Rear Shock Absorbers Front And Rear Anti-Roll Bars
Electric Power-Assist Speed-Sensing Steering
Permanent Locking Hubs
Double Wishbone Front Suspension w/Coil Springs
Trailing Arm Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake
Lithium Ion (li-Ion) Traction Battery w/11.5 kW Onboard Charger, 11.9 Hrs Charge Time @ 220/240V and1.517 Hrs Charge Time @ 440V Regular Box Style
Tire Mobility Kit
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear Step Bumper
Black Side Windows Trim
Black Door Handles
Black Power Heated Side Mirrors w/Manual Folding
Fixed Rear Window
Deep Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Integrated Storage
Ford Co-Pilot360 - Autolamp Auto On/Off Projector Beam Led Low/High Beam Directionally Adaptive Auto High-Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off
Cargo Lamp w/High Mount Stop Light
LED Brakelights
Headlights-Automatic Highbeams
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control, Steering Wheel Controls, Radio Data System and External Memory Control

Radio: SiriusXM w/360L -inc: FM stereo and 6 speakers, a three (3)-month prepaid subscription, Service is not available in Alaska and Hawaii, Trial length and service availability may vary by model, model year or trim, Details: SiriusXM audio and data services each require a subscription sold separately, or as a package, by Sirius XM Radio Inc, Your SiriusXM service will automatically stop at the end of your trial unless you decide to subscribe, If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then- current rates, Fees and taxes apply, To cancel you must call SiriusXM at 1-866-635-2349, See SiriusXM Customer Agreement for complete terms at www.siriusxm.com, All fees and programming subject to change, Not all vehicles or devices are capable of receiving all services offered by SiriusXM, Current information and features may not be available in all locations, or on all receivers, Satellite and streaming lineups vary slightly, 2020 Sirius XM Radio Inc, Sirius, XM, SiriusXM and all related marks and logos are trademarks of Sirius XM Radio Inc Fixed Antenna
Vinyl Bucket Heated Front Seats -inc: 2-way manual driver/passenger w/flow-through console and floor shifter Driver Seat
Passenger Seat
60-40 Folding Split-Bench Front Facing Fold-Up Cushion Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Traction Battery Level, Power/Regen, Traction Battery Temperature, Trip Odometer and Trip Computer
Power Rear Windows
FordPass Connect 4G Mobile Hotspot Internet Access
Front Cupholder
Rear Cupholder
3 12V DC Power Outlets
Compass
Proximity Key For Push Button Start Only
Remote Keyless Entry w/Integrated Key Transmitter and Panic Button Cruise Control w/Steering Wheel Controls
Voice Activated Dual Zone Front Automatic Air Conditioning HVAC -inc: Underseat Ducts and Console Ducts
Locking Glove Box
Driver Foot Rest
Interior Trim -inc: Cabback Insulator, Metal-Look Door Panel Insert and Metal-Look Interior Accents Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Auto-Dimming Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Full Floor Console w/Locking Storage, Mini Overhead Console w/Storage, 3 12V DC Power Outlets and 6 Interior 120V AC Power Outlets Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Plastic Floor Trim
Cargo Area Concealed Storage
Cargo Features -inc: Tire Mobility Kit
Cab Mounted Cargo And Cargo Space Lights
Smart Device Remote Engine Start
SYNC 4 w/Enhanced Voice Recognition -inc: 12" LCD capacitive touchscreen w/swipe capability, information on demand panel, wireless phone connection, cloud connected, AppLink w/App catalog, 911 Assist, wireless Apple CarPlay and Android Auto compatibility, digital owners manual, conversational voice command recognition and connected navigation (includes 3-year trial), Note: Navigation services require SYNC4 and FordPass Connect (optional on select vehicles), complimentary connect service and the FordPass app (see FordPass Terms for details), Eligible vehicles receive a complimentary 3-year trial of navigation services that begins on the new vehicle warranty start date, Customers must unlock the navigation service trial by activating the eligible vehicle w/a FordPass member account, If not subscribed by the end of the complimentary period, the connected navigation service will revert to a moving-map and active routing will no longer be available, Connected service and features depend on compatible AT&T network availability, Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features, FordPass App, compatible w/select smartphone platforms, is available via a download, Message and data rates may apply Instrument Panel Bin, Dashboard Storage, Interior Concealed Storage, Driver / Passenger And Rear Door Bins

Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks w/Autolock Feature
Driver Information Center
Trip Computer
Outside Temp Gauge
Digital Appearance
Seats w/Vinyl Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm
3 12V DC Power Outlets and 6 Interior 120V AC Power Outlets AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Rear Parking Sensors
BLIS with Trailer Tow Coverage Blind Spot
PCA with AEB and Intersection Assist
Cross-Traffic Alert
Ford Co-Pilot360 - Lane-Keeping Assist Lane Keeping Assist Ford Co-Pilot360 - Lane-Keeping Assist Lane Departure Warning Collision Mitigation-Front
Driver Monitoring-Alert
Evasion Assist
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Safety Canopy System Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Driver And Passenger Knee Airbag
Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners Ford Co-Pilot360 - Reverse Camera Back-Up Camera

Item #11

CITY COUNCIL AGENDA REPORT

October 21, 2025
Public Works - Engineering Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A SUBDIVISION IMPROVEMENT AGREEMENT WITH KL LB BUY 5, LLC AND AN AGREEMENT

FOR COMPLETION OF THE IMPROVEMENTS WITH TRI-POINT HOMES HOLDINGS, INC. FOR TRACT 8672, LOCATED AT 3200 HOPYARD ROAD

SUMMARY
KL LB BUY 5 LLC processed a development application for 55 townhome-style condominiums at 3200 Hopyard Road located north of the Pleasanton Canal and south of South Valley Trails Drive. The 2.99-acre property was previously occupied by the Harvest Valley Christian Church, which has since been demolished.

The proposed “Poppy Lane” development includes eight three-story buildings, each containing between six and seven residential units, and two two-story duplexes. All units are accessed from a private loop road from South Valley Trails Drive.

The development application and Vesting Tentative Map 8672 were processed pursuant to California Senate Bill 330 (SB 330), which limited the City’s review in compliance with the sixth-cycle Housing Element Program Environmental Impact Report (EIR) and City-adopted Objective Design Standards. KL LB BUY 5 LLC owns the property and has partnered with Tri- Pointe Homes Holdings, Inc., a contractor, for construction.

Staff reviewed the final map for Tract 8672, improvement plans, subdivision improvement agreement, and agreement for completion of improvements, finding the documents to be in substantial conformance with the requirements of the entitlement approval. Staff therefore recommends approval of these documents.

RECOMMENDATION

1. Authorize the City Manager to enter into the subdivision improvement agreement with KL LB BUY 5 LLC (see Attachment 1) and the companion agreement for completion of improvements with Tri-Pointe Homes Holdings, Inc. that transfers the property owner’s duties and obligations to the contractor.

2. Authorize the City Engineer to approve the final map (see Attachment 2) and improvement plans for Tract 8672.

3. Authorize the City Clerk to record the final map with the Alameda County Clerk- Recorder, including the acceptance of a public service easement for utility services, as well as an easement for emergency vehicle access, both offered for dedication to the City on the final map.

BACKGROUND
KL LB BUY 5 LLC processed a design review approval and Vesting Tentative Map 8672 under California Senate Bill 330 (SB 330) for the 2.99-acre property located at 3200 Hopyard Road.

A public hearing was held on February 28, 2024, during which the Planning Commission voted to continue the hearing to March 13, 2024.

COMMISSION ACTION
On March 13, 2024, the Planning Commission approved the design review and Vesting Tentative Map 8672 entitlements pursuant to the application filed as P23-0177 for 3200 Hopyard. The vesting tentative map creates nine condominium parcels and 12 common area parcels with overlying public service (PSE) and emergency vehicle access (EVAE) easements.

COUNCIL ACTION
On April 16, 2024, the City Council adopted Resolution No. 2024-022 approving Design Review Case No. P23-0177 and Vesting Tentative Map 8672.

DISCUSSION
The proposed “Poppy Lane” development includes eight three-story buildings, each containing between six and seven residential units, and two two-story duplexes. The on-site water, sanitary sewer, and storm drainage networks, as well as the roads, alleys, and common areas, will be privately-owned and managed by a homeowners association (HOA). The roads and alleys will accommodate emergency vehicle access and provide space for utilities (electricity, gas, and telecommunication services). An accessible connection to the Pleasanton Canal Trail will provide pedestrian access as allowed under the City’s Recreational Use License Agreement with Zone 7 Water Agency.

Approval of the final map for Tract 8672, where the map substantially complies with the conditions of approval for the vesting tentative map, is a ministerial act by the City Council according to California Government Code Section 66474.1. The subdivider transferred their obligations under the Subdivision Improvement Agreement to their contractor according to a companion Agreement for Completion of Improvements. The contractor provided surety bonds in conformance with California Government Code Section 66499. Submitted surety bonds assure both the contractor’s performance and payment for labor and materials. The agreement also requires the contractor to guarantee the completed improvements for one year.

Staff reviewed the final map, improvement plans, subdivision improvement agreement, and agreement for completion of improvements, finding the documents to be in substantial conformance with the requirements of City Council Resolution No. 2024-022 and the associated conditions of approval. Staff therefore recommends approval of these documents.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
City Council Resolution No. 2024-022 confirmed, under CEQA Guidelines Section 15183 (Consistency Checklist), that no additional environmental review is required because the development application is consistent with the General Plan and Zoning and will not have site- specific impacts.

EQUITY AND SUSTAINABILITY
Residential development increases housing opportunities for Pleasanton residents.

OUTREACH
Approval of the development application involved public hearings before both the Planning Commission and City Council. Condition of Approval 26 of Resolution No. 2024-022 requires the subdivider to notify neighbors within 300 feet of the project site of the construction schedule.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONEPleasanton Strategic Plan Goal E: Building a Community Where Everyone Belongs.

FISCAL IMPACT
This development is expected to generate the following approximate revenue from impact fees:

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Subdivision Improvement Agreement with Companion Agreement for Completion of Improvements

2. Final Map Tract 8672

3. Vicinity Map

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

RECORDING REQUESTED BY:

C
ity of Pleasanton
AN
D WHEN RECORDED MAIL TO:

C
ity of Pleasanton
Attention: City Clerk
P.O. Box 520
Pleasanton, CA 94566
MAIL TAX STATEMENTS TO:

C
ity of Pleasanton
P.O. Box 520
Pleasanton, CA 94566
Space Above This Line For Recorder’s Use Only
T
he Undersigned grantor(s) declare(s):

CITY TRANSFER TAX $0.00
DOCUMENTARY TRANSFER TAX $0.00
SURVEY MONUMENT FEE $0.00
R&T Code 11911; Consideration is less than $100
APN: 941-907-62
Recording requested pursuant to California Government Code S ections §27383 & 6103 (No Fee; Government Agency)
S

UBDIVISION IMPROVEMENT AGREEMENT
VE
STING TENTATIVE MAP TRACT 8672

CITY OF PLEASANTON, ALAMEDA COUNTY, CALIFORNIA
T
HIS IMPROVEMENT AGREEMENT (the "Agreement") is made and entered at Pleasanton, California, this day of , 2025 (“Effective Date”), by and between: KL LB BUY 5 LLC, a Delaware Limited Liability Company (the "Subdivider") and the CITY OF PLEASANTON, a municipal corporation (the "City").

REC
ITALS
WHEREAS, Subdivider has an approved tentative map for Tract 8672 (“VTM”) at 3200 Hopyard Road (Assessor Parcel No(s). 941-907-62 (“Project Site”) for the development project known as the 3200 Hopyard (“Project”), lying within the boundaries of the City; duly approved by the Planning Commission with Conditions of Approval on March 13, 2024, as further set forth in Application P23- 0177 and the other Project materials on file in connection therewith (collectively, the “Project Plans”); and
WH
EREAS, said VTM and the related subdivision of land to be effectuated thereby designates certain subdivision improvements to be made by Subdivider as set forth in this Agreement; and W
HEREAS, Subdivider intends to satisfactorily complete the improvements within the time hereafter specified, and CITY intends to accept Subdivider’s offer(s) of dedication of the improvements in consideration for Subdivider’s satisfactory performance of the terms and conditions of this Agreement;
ATTACHMENT 1

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

WH EREAS, as a condition precedent to accepting improvements by Subdivider, City requires the improvements to be constructed at Subdivider's sole expense (subject to applicable fee credit/reimbursement, if any) while providing certain security for the City on behalf of the public to ensure construction of same.

AG

REEMENT
NOW
, THEREFORE, the City and Subdivider hereby agree that the aforementioned recitals are true and correct and incorporated herein by reference, and in consideration of the faithful performance of the promises, terms, conditions and covenants set forth herein by Subdivider, the parties hereto agree as follows:

1. T
ime of Essence. Time is of the essence in the performance of this Agreement. The work and improvements required by this Agreement to be completed by Subdivider shall be completed within two (2) years from the date this Agreement is executed, subject to any extension(s) granted pursuant to the terms hereunder.

2. Im
provements. Subdivider will do or cause to be done and performed the following described work of improvements pursuant to the Project Plans and Project bond estimates entitled:
a.

Tract 8672 – 3200 Hopyard Road dated ___________________, 52 sheets, and subsequent revisions to plans prepared by Mackay & Somps, approved by the City Engineer; and b. Engineering Opinion of Probable Construction Cost s for Tract 8672 – 3200 Hopyard Road dated September 5, 2025, (5 sheets).

3. I
nspection and Acceptance. In order to permit the City to inspect the work, Developer shall provide to the City proper and safe access to the project site at all times. City shall inspect all of said Improvements within thirty (30) days upon completion of the Improvements through an inspector employed by City at the cost and expense of Subdivider, and Subdivider shall pay City the cost of such inspection as fixed by Ordinance.

T
he City Engineer has tentatively fixed the permit, plan check, and inspection costs due upon execution of this Agreement as follows:
$
41 (permit)
$95,396.78 (plan check)
$127,349.70 (inspection)
$222,787.48 (total)*
*
See Pleasanton Permit B24-3115

4. S
oils Report. Subdivider shall adhere to the recommendations and requirements of the preliminary soils report as required by section 66490 of the Government Code without expense to the City. Said information contained in letters and reports within the Geotechnical Investigation, Hopyard Road Residential Development, 3200 Hopyard Road, Pleasanton, California, by Cornerstone Earth Group dated September 27, 2022, revised August 30, 2023 in addition to a supplemental Memorandum by Quantum Geotechnical, Inc, dated March 4, 2025.

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

5. Plans. All of said Improvements shall be done and materials furnished in strict accordance with the approved plans for said tract filed with the City Engineer, and in accordance with the standard specifications and details of the City of Pleasanton. It is further understood that the Improvements and materials shall be under the supervision of the City Engineer, and performed and installed to the City Engineer’s satisfaction.

6. Related Contracts and Proceedings. Any prior contracts between City and Subdivider and any prior approvals by Boards, Commissions or Council of City shall not be affected by the provisions of this Agreement unless specific modification is set forth herein.

7. Bonds Required. The total estimated cost of the Improvements is: $2,304,270 (see Exhibit A for details)
Concurrently with the execution of this Agreement, Subdivider shall furnish the CITY with the following security in a form satisfactory to the City Attorney:

a. Faithful Performance. Either a cash deposit, a corporate surety bond issued by a company duly and legally licensed to conduct a general surety business in the State of California, or an instrument of credit equivalent to one hundred percent (100%) of the estimate set forth in this Section 7 and sufficient to assure CITY that the Improvements will be satisfactorily completed (the “Faithful Performance Bond”). The City shall release the Faithful Performance Bond no later than forty-five (45) days after the recordation of the Notice of Completion (California Civil Code §8182) for the Improvements or ninety (90) days if no Notice of Completion is recorded.

b. Labor and Materials. Either a cash deposit, a corporate surety bond issued by a company duly and legally licensed to conduct a general surety business in the State of California, or an instrument of credit equivalent to one hundred percent (100%) of the estimate set forth in this Section 7 and sufficient to assure City that Subdivider’s contractors, subcontractors, and other persons furnishing labor, materials or equipment shall be paid therefor (the “Labor and Materials Bond”).

The City shall release the Labor and Materials Bond no later than forty- five (45) days after the recordation of the Notice of Completion for the Improvements or ninety (90) days if no Notice of Completion is recorded.

c. Warranty. Prior to acceptance of the Improvements as complete by the City Engineer, Subdivider shall furnish to City with either a cash deposit, a corporate surety bond issued by a company duly and legally licensed to conduct a general surety business in the State of California, or an instrument of credit equivalent to ten percent (10%) of the estimate set forth in this Section 7 and sufficient to assure CITY that the Improvements will be satisfactorily completed from the date on which the City Engineer accepts the work as complete until one year thereafter (collectively, the “Warranty Bond”). Subdivider shall be liable for defects in workmanship and materials (if any) on all of the Improvements and shall maintain the Warranty Bond required in this subsection.

8. Default. Default by Subdivider shall include, but not be limited to:
a. Subdivider’s failure to timely complete construction of the Improvements;

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

b. Subdivider’s failure to perform substantial construction work for a period of 30 consecutive calendar days after commencement of the work;
c. Subdivider’s insolvency, appointment of a receiver, or the filing of any petition in bankruptcy, either voluntary or involuntary, which Subdivider fails to discharge within 30 calendar days;
d. The commencement of a foreclosure action against the subdivision or a portion thereof, or any conveyance in lieu or in avoidance of foreclosure; or e. Subdivider’s failure to perform any other obligation under this Agreement.

9. Remedies. The City reserves all remedies available to it at law or in equity for a default or breach of Developer’s obligations under this Agreement. The City shall have the right, subject to this Section and Section 7, to draw upon or use the appropriate security to mitigate the City’s damages in the event of default by Developer. The City’s right to draw upon or use the security is in addition to any other remedy available to the City. The parties acknowledge that the estimated costs and security amounts may not reflect the actual cost of construction of the Improvements and, therefore, the City’s damages for Developer’s default shall be measured by the actual cost of completing the required Improvements.

The City may use the sums provided by the securities for the completion of the Improvements in accordance with the plans.

In the event Developer fails to cure any default under this Agreement within 30 business days after the City mails a notice of such default to Developer and Developer’s surety, Developer authorizes the City to perform the obligation for which Developer is in default and agrees to pay the entire cost of such performance by the City. The City may take over the work and complete the Improvements, by contract or by any other method the City deems appropriate, at the expense of Developer. In such event, the City, without liability for doing so, may complete the Improvements using any of Developer’s materials, appliances, plans, and other property that are at the work site and that are necessary to complete the Improvements.

10. Hold Harmless Agreement. Subdivider hereby agrees to indemnify and shall hold City, its elective and appointive Boards, Commissions, officers, agents, and employees, harmless from any liability for damage or claims for damage for bodily injury, personal injury, including death, as well as from claims from property damage which may arise from Subdivider and Subdivider's contractors', subcontractors', agents', or employees' construction of the Improvements under this Agreement, whether such construction be by Subdivider or by any of Subdivider's contractors, subcontractors, or by any one or more persons directly employed by, or acting as agent for, Subdivider or any of Subdivider's contractors or subcontractors. Subdivider agrees to, and shall, defend City and its elective and appointive Boards, Commissions, officers, agents and employees from any suits or actions at law or equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid construction. In addition to the above:
a. That City does not, and shall not, waive any rights against Subdivider which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by City, or the deposit with City by Subdivider, of any of the insurance policies described herein.

b. That the aforesaid hold-harmless agreement by Subdivider shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid construction covered by this Agreement, regardless of whether or not City has prepared, supplied or approved of, plans or specifications for the subdivision, or

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

11. Insurance. During the term of this Agreement, Subdivider or its general contractor, shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Subdivider, or its general contractor, shall have the obligation to furnish City the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

Subdivider shall provide a Certificate of Insurance and policy endorsements issued to the City of Pleasanton from the Subdivider’s insurance carrier showing the coverages and amount of coverage of at least the following amounts:
a. Statutory Workers' Compensation and Employer’s Liability Coverage shall be provided in the amount of $1,000,000 each accident or disease. If the Acting General Contractor is not the Subdivider, then the General Contractor will also provide the City with the said Certificate of Insurance and policy endorsement of statutory Workers' Compensation and Employer’s Liability Insurance required herein prior to start of construction of the Improvements.

b. COMMERCIAL GENERAL LIABILITY
Coverage shall be at least as broad as Insurance Services Office (ISO) form CG 00 01 in amounts no less than $2,000,000 Per Occurrence, $4,000,000 General Aggregate, and $2,000,000 Products and Completed Operations Aggregate.

c. AUTOMOBILE LIABILITY
Coverage shall be at least as broad as ISO Business Auto Coverage form CA 00 01 Bodily Injury $2,000,000 Each Accident.

d. The Commercial General Liability and Automobile Liability insurance companies affording coverage to the Subdivider shall be required to add the City of Pleasanton as an "additional insured" under the insurance policy by endorsement for all Improvements performed in accordance with this Agreement. The Commercial General Liability shall be endorsed using ISO form CG 20 10 or CG 20 26 and CG 20 37 (or equivalent).

e. All insurance companies affording coverage to the Subdivider shall be insurance organizations authorized by the Insurance Commissioner of the State of California Department of Insurance to transact business of insurance in the State of California with a Best's rating of not less than A:VII.

f. All insurance companies affording coverage shall provide thirty-day (30) written notice to the City of Pleasanton should the policy be canceled before the expiration date. For the purposes of this notice requirement, any material change in the policy prior to the expiration shall be considered a cancellation. If a carrier will not provide the required notice of cancellation or policy modification, the Subdivider shall provide written notice to the City of a cancellation or policy modification no later than five (5) business days before cancellation or policy modification.

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

g. Subdivider shall provide evidence of compliance with the insurance requirements listed above by providing a certificate of insurance and the required policy endorsements, in a form satisfactory to the City Attorney, concurrently with the execution of this Agreement.

h. Subdivider shall provide a substitute certificate of insurance and policy endorsements no later than ten (10) days prior to the policy expiration date. Failure by the Subdivider to provide such a substitution and extend the policy expiration date shall be considered a default by Subdivider and may subject the Subdivider to a Stop Work Notice until the Subdivider has cured the default.

i. Subdivider’s Commercial General Liability insurance shall allow and be endorsed primary as respect to the City, its officers, employees and volunteers and not seek contribution from the City’s coverage.

j. Maintenance of insurance by the Subdivider as specified in this Agreement shall in no way be interpreted as relieving the Subdivider of any responsibility whatever and the Subdivider may carry, at its own expense, such additional insurance as it deems necessary.

k. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees, and volunteers for losses arising from Work performed by the Subdivider. All coverages required under this Agreement shall be endorsed with a waiver of subrogation endorsement.

l. The insurer shall provide the amount of self-insured retention and City shall have the right to deny insurance coverage if it deems the self-insured retention exceeds reasonable deduction.

12. Streets. Use of any or all streets and improvements provided by Section 2 shall, at all times prior to the final acceptance of said tract by the City, be at the sole and exclusive risk of Subdivider. Issuance of any Occupancy Permits by City for a dwelling within the tract, at any state of development, shall not be construed to be an acceptance of improvements, or a final acceptance of said improvements.

13. Street Lights. City shall, upon acceptance of improvements, transfer utility billing for street lights to be owned and maintained by the City from Subdivider to City by managing the transfer with the power company. Said street lights shall be installed according to adopted City standards and satisfy the requirements of the power company for billing at standard rates for customer-owned street and highway lighting.

14. Attorneys’ Fees. The prevailing party in any action or suit for the enforcement of rights under this Agreement, shall be entitled to payment of its reasonable attorneys’ fees, expert witness fees, and costs, in addition to any other relief to which it may be entitled. If the City is the prevailing party, the City shall also be entitled to recover its attorney’s fees and costs in any action against Subdivider’s surety on the bonds provided under Section 7 of this Agreement.

15. Non-Discrimination. The City and Developer shall comply with all provisions and requirements of federal, State, and local non-discrimination laws, regulations and policies. During the performance of this Agreement, the parties shall not discriminate against any employee, client, or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin.

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

16. Force Majeure. Developer’s time for completion of the Improvements shall be extended for the period of any enforced delay caused due to circumstances beyond the control and without the fault of Developer, including to the extent applicable adverse weather conditions, flood, earthquakes, strikes, lockouts, and required changes to the scope of work required by the City; provided however, that the period of any enforced delay shall not include any period longer than five (5) business days prior to the City’s receipt of a written notice from Developer or its contractor detailing the grounds for Subdivider’s claim to a right to extend its time for performance hereunder. The City Engineer shall evaluate all claims for Force Majeure and the City Engineer’s decision shall be final.

17. Notices. All notices herein required shall be in writing and shall be delivered in person or sent by certified mail, postage prepaid, or email. Notices required to be given to City shall be addressed as follows:

City Clerk
City of Pleasanton
P.O. Box 520
Pleasanton, CA 94566
[email protected]

Notices required to be given to Subdivider shall be addressed as follows:

c/o KL Services LLC
6900 E Camelback Road, Suite 800
Scottsdale, AZ 85251
Attn: Brieanne Nikrandt
Email: [email protected]

Notices required to be given to the surety of Subdivider shall be addressed as follows:

Lockton Companies, LLC
19800 Macarthur Boulevard, Suite 1250
Irvine, CA 92612
Attn: Michelle Haase
Email: [email protected]

Provided that any party or the surety may change such address by notice in writing to the other party and thereafter notices shall be addressed and transmitted to the new address.

18. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

19. Assignment. Subdivider shall not assign this Agreement, or any portion thereof without the prior written consent of the City, which shall not be unreasonably withheld, conditioned or delayed. Any assignment of obligations shall be fully executed and attached as Exhibit B to this agreement.

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

20. Severability. If any term of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this section shall not be applied to the extent that it would result in a frustration of the parties’ intent under this Agreement.

21. Binding on Land and Successors. All covenants, promises and agreements contained in this Agreement shall pertain to and do hereby expressly run with the land controlled by Subdivider and described herein. This Agreement shall bind and inure to the parties hereto, including heirs, assigns, executors, administrators, and all other parties whether they succeed by operation of law or voluntary acts of Subdivider. Signatures and execution of all parties shall be acknowledged before a notary public.

The City shall file and record this agreement with the Recorder of Alameda County.

The parties hereto affix their signatures to this Agreement as of the date and year first written above.

CITY OF PLEASANTON SUBDIVIDER

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name

Title: __________________________

ATTEST:

____________________________ [If Subdivider is a corporation, signatures must Jocelyn Kwong, City Clerk comply with California Corporations Code §313]

APPROVED AS TO FORM:

By: __________________________
_____________________________ Signature
Daniel G. Sodergren, City Attorney
__________________________
Print name

Title: __________________________

Rev. 8-25

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

EXHIBIT A

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

SUBDIVISION IMPROVEMENT AGREEMENT
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EXHIBIT B

Agreement Between the
CITY OF PLEASANTON and TRI POINTE HOMES HOLDINGS INC.

FOR COMPLETION OF IMPROVEMENTS

VESTING TENTATIVE MAP TRACT 8672

CITY OF PLEASANTON, ALAMEDA COUNTY, CALIFORNIA

This Agreement ("Agreement") is entered into on __________________, 2025, by Tri Pointe Homes Holdings Inc. dba Tri Pointe Homes ("Contractor") a Delaware corporation, and the City of Pleasanton ("City"), a municipal corporation.

RECITALS

WHEREAS, on or about ____________, 2025, City entered into a Subdivision Improvement Agreement with KL LB BUY 5 LLC, a Delaware Limited Liability Company, ("Subdivider") in connection with the construction of subdivision improvements described in Section 2 (Improvements) of the said agreement ("Improvements"); and

WHEREAS, Contractor desires to assume all of Subdivider’s rights, duties, and obligations under said agreement as more particularly set forth in this Agreement; and

WHEREAS, Section 7 (Bonds Required) of the Subdivision Improvement Agreement requires that Subdivider provide City with improvement security. Subdivider desires to transfer this obligation to Contractor according to this Agreement and Contractor agrees to complete construction of the Improvements prior to release of said improvement security; and

AGREEMENT

NOW, THEREFORE, in consideration of the foregoing recitals, the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. Contractor hereby agrees to complete the Improvements in accordance with the Subdivision Improvement Agreement, a copy of which is attached hereto and incorporated herein as Exhibit "A" between Subdivider and City; and

2. Contractor hereby agrees to provide to City a Performance Bond, Labor and Materials Bond, and Maintenance Bond as described in Section 7 ( Bonds Required) of the Subdivision Improvement Agreement, each of which names both Subdivider and the City as obligees before it commences work under this Agreement.

3. Contractor hereby agrees to indemnify the City in accordance with Section 10 (Hold Harmless Agreement) of the Subdivision Improvement Agreement and provide to the City the insurance coverage described in Section 11 (Insurance) of the Subdivision Improvement Agreement during

SUBDIVISION IMPROVEMENT AGREEMENT
Tract 8672

the full term of this Agreement.

CITY OF PLEASANTON TRI POINTE HOMES HOLDINGS INC.

________________________ _________________________
Gerry Beaudin, City Manager Signature

_________________________
ATTEST: Name, Title (Print)

____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_____________________________
Daniel G. Sodergren, City Attorney

Final Map
Tract 8672
https://weblink.cityofpleasantonca.gov/weblink/
0/doc/311206/Page1.aspx

VICINITY MAP
TRACT 8672

NOT TO SCALE

PROJECT

LOCATION
Poppy Lane
3200
Hopyard

Item #12

CITY COUNCIL AGENDA REPORT

October 21, 2025
Public Works - Engineering Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH WSP USA IN THE AMOUNT OF $182,721 FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SUPPORT SERVICES FOR

PHASE I CONSTRUCTABILITY REVIEW AND BID SUPPORT, AND TO ENTER

INTO A THIRD AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH MARK THOMAS & COMPANY, INC. FOR AN ADDITIONAL $222,173.44 FOR A NEW TOTAL OF $2,995,689.59 TO COMPLETE THE 100

PERCENT DESIGN FOR THE WEST LAS POSITAS MULTIMODAL
RECONSTRUCTION PROJECT, CIP NO. 11514, AND APPROVE $1.7 MILLION

IN BUDGET AMENDMENTS TO THE MISCELLANEOUS CIP GRANTS FUND (FUND 162)

SUMMARY
Construction Management and Inspection Services will be required during the construction phase of the West Las Positas Multimodal Reconstruction Project, CIP No. 11514, a major reconstruction project on West Las Positas Boulevard which aims to improve the road for all users, including pedestrians and cyclists. The City advertised a Request for Qualifications in July 2025 for these services. Three firms submitted Statements of Qualifications, from which WSP USA was selected. Staff recommends awarding a contract to WSP USA, Inc. for Phase 1 construction management and support services of the Wes Las Positas Multimodal Reconstruction Project, CIP No. 11514, in the amount of $182,721. In addition, staff recommends approval of a third amendment to the existing professional services agreement with Mark Thomas for additional design services in the amount of $222,173.44.

RECOMMENDATION

1. Authorize the City Manager to enter into a professional service agreement with WSP USA of Oakland, CA, for a not-to-exceed amount of $182,721 for Phase I:

Constructability Review and Bid Support Services for the West Las Positas Multimodal Reconstruction Project, CIP No. 11514.

2. Authorize the City Manager to enter into third amendment to the professional services agreement with Mark Thomas & Company, Inc. for the not-to-exceed amount of $222,173.44, for a total amount of $2,995,689.59 to complete the 100 percent design of the West Las Positas Multimodal Reconstruction Project, CIP No. 11514.

3. Approve $1.7 million in budget amendments (revenues and expenditures) from the Federal “Safe Routes to School” grant from the Alameda County Transportation Commission to the Miscellaneous CIP Grants (Fund 162) for the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514.

BACKGROUND
The City has identified a need to reconstruct West Las Positas Boulevard, between Hopyard Road and Stoneridge Drive, to address the failure of the road system and repairs to the underground utilities. The project will include the implementation of a portion of a multimodal transportation corridor from Foothill Road to the Iron Horse Trail in conformance with the Bike and Pedestrian Master Plan and the West Las Positas Boulevard Bikeway Feasibility Study.

West Las Positas Boulevard, between Hopyard Road and Stoneridge Drive, was constructed in the early 1980s as part of the Hacienda Business Park development. The road parallels the Arroyo Mocho as it runs east-west in Pleasanton. The road consists of three lanes of traffic in each direction with landscaped medians, including mature trees. The roadway was constructed with 3.5 inches of asphalt on 6 to 8 inches of aggregate base, over the top of a subgrade that consists of high plasticity, silty clay. Due to the high plasticity of the subgrade, the upper 13 to 15 inches of the subgrade were lime-treated during construction to obtain a firm, unyielding surface on which to build the road improvements. City-owned water, sewer, recycled water, and storm lines run under the paved sections of the street.

The street has a history of localized settlement and differential movement. Over the years, the City has implemented several maintenance repair projects to try to remediate the uneven roadway and the curb and gutters that are experiencing pavement distress and/or settlement.

On December 6, 2022, the City Council awarded an agreement to Mark Thomas & Company, Inc. to provide a design at a level of up to 35 percent, which aided in the development of construction phasing and the implementation of the West Las Positas Boulevard Multimodal Reconstruction Project.

On July 16, 2024, an amendment was issued to Mark Thomas & Company, Inc. to complete the 100 percent design based on recommendations developed from the 35 percent design and prepare biddable construction documents for the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514.

DISCUSSION
The project includes converting three lanes of traffic to two lanes of traffic in both directions with a protected Class IV cycle track buffered by a landscaped bio-detention, reconstructing and stabilizing the existing roadway section to the depth of 42 inches, reconstructing landscaped median, traffic signal and lighting modifications, and replacing the damaged wet utilities (sewer, storm, water), etc. The project is located within the City’s right-of-way and is located between Hopyard Road and Stoneridge Drive in the Hacienda Business Park vicinity.

The project includes Measure B/BB Grants and a federal earmark grant in addition to local funding. The project is targeted for construction in summer 2026 with an estimated total project cost between $34 and $35.5 million.

Construction Management and Inspection Services
The City historically utilizes consultant firms that specialize in construction management and inspection to administer large, complex projects. Staff recommends bringing in consultant support for the West Las Positas Multimodal project due to the complex nature of the project, funding, and size of the project to ensure the City has adequate inspection and construction management resources for the other City projects.

The project design is approximately 95% complete. The Engineer’s Estimate at this stage exceeds the available project budget and previous cost estimates. The cost increases are primarily attributed to higher-than-anticipated construction cost escalation in recent years and additional roadway restoration work identified by the geotechnical engineer.

All three project segments remain included in the proposed construction package; however, the scope of work for the westernmost segment (Hopyard Road to Willow Road) is expected to be reduced through value engineering efforts currently underway by Mark Thomas to align overall costs with the target budget. The project scope continues to be refined, including the development of Alternative Bids, to ensure delivery within the available funding.

To support this effort, staff recommends engaging a construction management firm to perform a constructability review, including updated cost estimates. This review will help identify cost- saving opportunities, structure bid alternatives, and provide support during the bid phase.

On July 1, 2025, the City advertised a Request for Qualifications (RFQ) that described the type of work needed, indicating that the City was seeking one qualified consultant. A total of three construction management firms submitted a statement of qualifications (SOQs) in response to the request. City staff reviewed the SOQs and invited the three qualified respondents for interviews. A panel of five City staff members familiar with project needs and types of services conducted interviews of the three firms:

1. WSP USA, Inc.

2. Ghirardelli, Inc.

3. Bureau Veritas North America Company

Staff also contacted the references provided by each of the firms to obtain feedback on past contractual experiences. Based on ratings of the SOQs, interviews, and reference inquiries, staff recommends awarding a professional services agreement to WSP USA. WSP USA staff are the most qualified to provide the constructability review and required construction management and inspection services for the project.

The proposal has been split into two phases, as the scope of services for construction management and inspection is dependent on the duration of the construction project, which may change based on the awarded bid alternatives to fit within the available budget. Those two phases are:

Phase I: Constructability Review and Bid Support Services Phase II: Construction Management and Inspection Services

Staff recommends awarding Phase I of the proposal, and will update the scope of services if necessary, and awarding Phase II with the award of the construction contract, which will be presented to the City Council for approval at a later date.

Third Amendment to the Professional Services Agreement
During preparation of the project plans, staff discovered that additional services are needed beyond the original scope and include:

• Preparation of a right-of-way exhibit for work within the existing public service easement along West Las Positas Boulevard.
• Preparation of additional technical studies required by Caltrans for the project’s National Environmental Policy Act review, such as traffic studies, a noise technical memorandum, and cultural resources Section 106 compliance documents. • Additional coordination and revisions of underground utilities, including updates to the “B” letters and the utility composite map to reflect design changes necessary to avoid conflicts with underground utilities, as well as supplemental potholing. • Value engineering support to identify and implement cost-reduction measures, resulting in revisions to the project scope, plans, and specifications in order to fit within the available construction budget.

Mark Thomas has submitted a request for compensation for these additional services in the amount of $222,173.44, which represents an 8 percent increase to the total contract. Staff recommends the City Manager enter into a third amendment to the professional services agreement with Mark Thomas, Inc.

Schedule
Final plans and specifications are anticipated to be completed by January 2026 contingent upon an environmental review and approval by Caltrans. The project will be advertised in early 2026, with the anticipated start of construction in summer 2026. The project is estimated to take 18 months to complete.

Grant Funding
In the 2024 Alameda CTC Comprehensive Improvement Plan, the City was awarded $1.7 million in a Federal Safe Routes to School (SRS) Earmark for the West Las Positas Multimodal Reconstruction Project from Alameda CTC.  The earmark was originally owned by the Alameda CTC, and was then transferred to the city of Pleasanton through a process with the Metropolitan Transportation Commission. These funds became obligated through an “Authorized to Proceed” process with Caltrans. Staff recommends appropriating the $1.7 million grant to the Miscellaneous CIP Grants (Fund 162) for the West Las Positas Boulevard Multimodal Reconstruction, CIP No. 11514.

EQUITY AND SUSTAINABILITY
Improving roadways to include multimodal transportation, including bicycle and pedestrian improvements, offers significant environmental benefits, including reduced carbon emissions and air pollution, that improve the health and wellbeing of all Pleasanton residents.

OUTREACH
The advertisement of the RFQ followed standard City procurement policy and included advertisement on the City’s website, advertisement in papers and inclusion in local bid rooms.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects.

FISCAL IMPACT
The available project funding total is $37.2 million, including the SRS earmark. There is $33.1 available for construction, based on current and identified future funding and expenditures through FY 2025/26, as outlined in Attachment 1.

Project Funding
• $9,867,000 from grant funds ($7.3 million plus previous grant balance of $867,000 of Measure B and TFCA and $1.7 million from a Federal “Safe Routes to School” grant), $1,434,208 from the City’s direct disbursements of Measure B and BB Bike and Pedestrian funds, which is restricted to bike and pedestrian improvements that can be used on the entire corridor; and
• $25,050,131 in Gas Tax, Measure F, and Measure BB Local Streets and Road funds, and Miscellaneous CIP General Fund, Street CIP, NPID 1 funding; and • $400,000 and $500,000 from the enterprise water and sewer funds, which are restricted solely to water and sewer work, respectively.

Expenditures/Encumbrances
The total anticipated project expenditures for design, previous roadway repairs, geotechnical studies, and a Bike & Pedestrian Feasibility Study related to the West Las Positas Boulevard Multimodal Project, including additional design services and construction management services for Phase I, are $4,158,851.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Financial Expenditure Summary

2. Professional Services Agreement with WSP USA

3. Third Amendment to Professional Services Agreement with Mark Thomas, Inc.

ATTACHMENT 1
Project Funding to Date Amount Totals
Fund 160 - Gas Tax $6,467,209
Fund 162 - Misellaneous CIP Grant (Measure B/BB Grants) 8,167,000 Fund 163 - Measure B - Bike & Pedestrian 374,047
Fund 165 - Measure BB - Bike & Pedestrian 1,060,161
Fund 166 - Measure F 350,000
Fund 170 - Measure BB - Streets/Roads 2,350,000
Fund 201 - Miscellaneous CIP CIP - General Fund 6,300,000 Fund 202 - North Pleasanton 1 ID 3,470,525
Fund 211 - Street CIP 6,112,397
Fund 421 - Water Replacement 400,000
Fund 431 - Sewer Replacement 500,000
Federal Earmark Grant (Fund 162 - Safe Routes to School)** 1,700,000 TOTAL PROJECT FUNDING $37,251,339
Project Expenditures/Encumbrances to Date Expenditures Encumbrances Advertising $427
Fanfia, Inc & Engeo (CC 11/5/2013) 256,042
Goodfellows Bros & Jensen (CC 05/04/2021) 261,041
BSK Geotech Investigation (CC 10/5/2021) 148,486
BSK Plan Review & Geotecnical Recommendations (C#2024173) 3,092 Presidio Systems (CC 2/04/2022) 48,160
Alexander & Associates (CC 6/5/2018) 3,975
Mark Thomas & Company, Inc.(C# 2023416) 2,177,097
St. Francis Electric, Inc (C#2022021) 7,935
Bike and Pedestrian Feasibility Study (CIP No. 17567) 234,420 Subtotal Expenditures to Date (as of 9/26/25) $3,140,674 WSP USA - Phase I CM & Inspection
Support Services Agreement $182,721
BSK Plan Review & Geotecnical Recommendations 11,908
Mark Thomas & Company, Inc. - 100% Design Agreement 601,374 Mark Thomas & Company, Inc. - Third Amendment to Agreement 222,173 TOTAL ANTCIPATED PROJECT EXPENDITURES $4,158,851
Funding Balance/ (Shortfall)
Antcipated Balance $33,092,488
*This funding and expenditure summary includes the consolidation of CIP No. 17567 into CIP No. 11514
** Staff recommends appropriating $1.7 million of the Federal "Safe Routes to School" grant from the Alameda County Transportation Commission to the Miscellaneous CIP Grants (Fund 162)

WEST LAS POSITAS BOULEVARD MULTIMODAL RECONSTRUCTION
CIP NO. 11514*
10/21/25

PROFESSIONAL SERVICES AGREEMENT

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this 21st day of October, 2025, between the CITY OF PLEASANTON, a municipal corporation (“City”), and WSP USA INC., whose address is 425 Market Street, Suite 2200, San Francisco, CA 94105, and whose telephone number is (415) 398-5326, (“Consultant”).

RECITALS
A. Consultant is qualified to and experienced in providing construction management and inspection services, including constructability review and bid support, for public works projects.

B. City finds it necessary and advisable to use the services of the Consultant for Phase I of the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514.

NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant’s Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said services at that time, place and in the manner specified in Exhibit A.

2. City Assistance, Facilities, Equipment and Clerical Support. Except as set forth in Exhibit A, Consultant shall, at its sole cost and expense, furnish all facilities and equipment that may be required for furnishing services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment listed in Exhibit A according to the terms and conditions set forth in Exhibit A.

3. Term. This contract shall commence on October 21, 2025, and shall expire on July 1, 2026, unless mutually agreed upon between the parties and subject to a written amendment to this Agreement.

4. Compensation. City shall pay Consultant for services rendered pursuant to this Agreement as described more particularly in Exhibit A. The payments shall be made on a monthly basis upon receipt and approval of Consultant’s invoice. Total compensation for services and reimbursement for costs shall not exceed One Hundred Eighty-Two Thousand Seven Hundred Twenty-One Dollars ($182,721).

a. Invoices submitted to City must contain a brief description of work performed, time used and City reference number. Payment shall be made within thirty (30) days of receipt of Consultant’s invoice and approved by City.

b. Upon completion of work and acceptance by City, Consultant shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability to pay any invoice for work performed which the Consultant fails

or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City.

5. Sufficiency of Consultant’s Work. All work product and all other documents prepared by Consultant shall be adequate and sufficient to meet the purposes for which they are prepared.

6. Ownership of Work. All work product and all other documents completed or partially completed by Consultant in the performance of this Agreement shall become the property of the City. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

7. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

8. Consultant’s Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually completed at the time the notice of termination is received.

10. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors.

11. Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of the Consultant in the performance of its services under this Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of actual performance of services under this Agreement. The City’s acceptance of the insurance certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph.

12. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named as additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney.

The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all of Consultant’s employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

d. Professional Liability Insurance. Professional liability insurance in the amount of $2,000,000.

e. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions. These provisions do not apply to Professional Liability.

h. Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for

subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

13. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: To City:

Mimi Chang City Manager
WSP USA INC City of Pleasanton
425 Market Street P.O. Box 520
Suite 2200, San Francisco, CA 94105 Pleasanton, CA 94566

14. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

15. Licenses, Certifications and Permits. Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

16. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

17. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

18. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s services under this Agreement. If such an interest arises, Consultant will immediately notify the City.

19. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

20. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

21. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

22. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

24. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT executed the date and year first above written.

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager Signature

ATTEST: __________________________
Print name
__________________________
Jocelyn Kwong, City Clerk Its: __________________________ Title

Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

__________________________
Print name

Its: __________________________
Title

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

Rev. 11/23

1 Construction Management and Inspection Services for West Las Positas Boulevard Multimodal Reconstruction Project
City of Pleasanton CIP No. 11514
Scope of Services
Phase 1 Constructability Review and Bid Support Services Task 1: Constructability Review and Bid Support

1.1 WSP will review the 100% PS&E prepared by Mark Thomas & Company for clarity, completeness, constructability, and biddability before advertisement.

1.2 WSP will support the City with bid management, including preparing advertisements, hosting pre-bid meetings, responding to bid inquiries, preparing addenda and reviewing bids. WSP will also verify contractor licenses, reference checks and make recommendation of award to lowest responsible and responsible bidder.

Deliverables:
- Constructability review comments
- Comment resolution report
- Recommendation of contract award
Task 2: Project Management and Administration

2.1 Project Management | WSP will lead the management of the project, including:
 Clearly defining and confirming all project tasks, deliverables, and responsibilities.  Administering the contract and ensuring compliance with all applicable City standards, specifications, and procedural requirements.  Coordinating closely with City representatives, and other relevant agencies to maintain alignment and regulatory compliance.
 Managing and overseeing subconsultants responsible for construction surveying.  Managing and overseeing the City’s materials testing firm for scheduling testing and tracking compliance with contract requirements.

2.2 Project Meetings with City Staff | WSP will:
 Participate in preparatory meetings with City staff and design consultants to review project scope and align on expectations prior to construction.  Facilitate and lead the preconstruction meeting to address technical design issues, clarify standards and procedures, confirm the project schedule, and establish deliverable formats in accordance with City requirements.  Conduct monthly project review meetings with City staff to monitor progress, discuss schedule updates, review change orders and pay estimates, and address any emerging concerns.

2 2.3 Coordination with Outside Agencies and Community Stakeholders | WSP will:
 Initiate contact and maintain communication with impacted utility providers and relevant external agencies to coordinate project activities to minimize disruptions.  Engage with residents, tenants, and business owners to provide timely information, address concerns, and ensure community awareness throughout the construction process.
 Ensure the Contractor prepares and distributes Good Neighbor Letters to impacted property owner's residences and businesses of upcoming construction activities in accordance with the contract requirements.

2.4 Funding Compliance | WSP will prepare and submit all required documentation for funding:
 Federal-aid reimbursement in compliance with Caltrans LAPM.  Semi-annual reports and reimbursement requests for ACTC’s Measure B/BB and TFCA grants.

Deliverables:
- Project Management Plan
- Meeting agendas and minutes
- Monthly progress reports
- Funding reimbursement and compliance forms/reports
Phase II Construction Management and Inspection Services Task 2: Project Management and Administration to continue as shown in Phase I Task 3: Construction Management / Resident Engineer (CM/RE)

3.0 The WSP team will provide CM/RE services in full compliance with project specifications and applicable Caltrans standards. Services will include:
 Ensuring that construction activities are performed in accordance with the approved plans, specifications, and Caltrans construction standards.  Monitoring contractor performance, verifying compliance with contract requirements, and addressing issues to minimize delays or cost overruns.  Maintaining detailed project documentation, including submittal and RFI logs, inspection logs, change logs, and correspondence.
 Collaborating closely with City staff and stakeholders to ensure transparency, accountability, and alignment with the City’s goals.
 Other responsibilities include schedule management, RFI coordination, submittal tracking, change management, and public communication

3 Deliverables:
- Quality management plan
- Meeting agendas and minutes
- Logs: submittal, RFI, inspection, change orders
- Monthly progress reports
Task 4: Construction Inspection

4.0 The WSP team will provide inspection services in full compliance with project specifications and applicable Caltrans standards. Services will include:
 Conducting daily inspections to monitor contractor activities, verify quantities, and identify any defects or noncompliant work.
 Reviewing work against approved plans, specifications, and environmental requirements.
 Submitting daily inspection reports detailing labor, equipment, materials installed, and any field instructions or issues.
 Ensuring immediate notification and documentation of noncompliant work, including issuance of non-conformance reports when necessary.  Leading punch list inspections at substantial completion to identify deficiencies and coordinate resolution with the City and stakeholders.  Managing re-inspections and final acceptance.

Deliverables:
- Daily inspection reports
- Photo and video documentation
- Non-conformance reports
- Punch list
Task 5: Virtual Project Management (VPM)

5.0 WSP will implement and manage the VPM platform as furnished by the City. WSP will:
 Upload and maintain all project documents on VPM
Deliverables:
- Project files uploaded onto VPM

4 Task 6: Construction Survey (Optional)

6.0 Construction surveying services will be provided in full compliance with project specifications, the City’s Standard Specifications Section 1-16, and Caltrans Section 5-

1.24. WSP will:
 Manage and coordinate construction survey activities with either WSP’s subconsultant or the City’s survey team.
 Optional: provide surveying to verify horizontal and vertical control, layout, and monumentation.
 Optional: prepare pre- and post-construction Corner Records to support re- establishment of existing monuments expected to be removed between Willows Road and Stoneridge Drive.

Deliverables:
- Construction survey stakes and marks, cut sheets, field notes - Pre/post-construction monument reports
- As-staked drawings
- Final survey report
- Digital survey data

Basis For Estimate
1) WSP services to start October 2026 and end March 2028 2) Construction begins July 2026 and Ends Dec 2027
3) Annual labor escalations of 4% to be effective in January. 4) Proposed Fee Profit = 10%.
5)
6)
7)
8)
9)
10)

WEST LAS POSITAS RECONSTRUCTION PROJECT
Project Website will be provided for one month of preconstruction and construction phases.

Prevailing Wage staff are subject to DIR Rates and bill rates will change accordingly.

Assumed three days a month of peak inspection Aug - Oct 2026 and May - Sept 2027.

The cost proposal does not anticipate overtime for staff.

WSP anticipates working out of City Office space.

Virtual Project Management will be provided by the client.

CITY OF PLEASANTON

COST ESTIMATE
FROM:

WSP USA INC.

TO:

Approved: _________________________

PRECONSTRUCTION
Thursday, September 25, 2025

WEST LAS POSITAS RECONSTRUCTION PROJECT
WSP USA INC.

PRECONSTRUCTION

COST ESTIMATE SUMMARY

WSP BURDENED LABOR COSTS
LABOR 105,452$
SECOND SHIFT PREMIUM 705$
(Estimated at 50% of Inspection Hours)
SUBTOTAL 106,157$

SUBCONSULTANT(S)
Aliquot Associates, Inc.

Carlson Management, Inc. 64,368$
10% Mark-up for Prime 6,437$
SUBTOTAL 70,804$
WSP EXPENSES 5,760$
SUBTOTAL 5,760$
TOTAL 182,721$

YEAR:

POSITION NAME FIRM O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M Project Manager Mimi Lee, PE, CCM WSP 124 12 4 4 4 4 4 4 4 164 Construction Inspector* Dennis Riley, PE, CMIT WSP 120 120 Project Accountant Marianne Beltram WSP 4 4 4 4 4 4 4 4 4 36 Resident Engineer Bill Carlson, PE CM, Inc. 120 20 20 20 20 20 20 20 20 280 Additional Inspector TBD WSP 0
Website Task Lead Mikaela Sword WSP 48 48
Website Design Leslie Lee WSP 66 66
Website Graphic Design Rebecca Fleischer WSP 38 38
0 *Staff performing inspection services are subject to prevailing wage rates 752

OVERTIME HOURS
YEAR: 2028 2028 2028
Post Const. Post Const. Post Const.

POSITION NAME FIRM O N D J F M A M J J A S O N D J F M A M J J A S O N D M M M Construction Inspector* Dennis Riley, PE, CMIT WSP 0
Additional Inspector TBD WSP 0
*Staff performing inspection services are subject to prevailing wage rates 0 2025 2026

CITY OF PLEASANTON - WEST LAS POSITAS RECONSTRUCTION PROJECT Proposed Labor Schedule

TOTAL HOURS

TOTAL HOURS
2025 20272026
Preconstruction Construction
Preconstruction Construction
2027
2028
Post Const.

CITY OF PLEASANTON - WEST LAS POSITAS RECONSTRUCTION PROJECT WSP USA INC.

BILL BILL BILL BILL TOTAL TOTAL

POSITION NAME FIRM HRS RATE TOTAL HRS RATE TOTAL HRS RATE TOTAL HRS RATE TOTAL HOURS COST Project Manager Mimi Lee, PE, CCM WSP 140 324.28 $45,399.20 24 337.25 $8,094.03 0 350.74 $0.00 0 364.77 $0.00 164 $53,493 Construction Inspector* Dennis Riley, PE, CMIT WSP 120 211.33 $25,359.60 0 219.78 $0.00 0 228.57 $0.00 0 237.71 $0.00 120 $25,360 Project Accountant Marianne Beltram WSP 12 160.33 $1,923.96 24 166.75 $4,002.00 0 173.41 $0.00 0 180.35 $0.00 36 $5,926 Resident Engineer Bill Carlson, PE CM, Inc. 160 226.01 $36,161.60 120 235.05 $28,206.00 0 244.44 $0.00 0 254.22 $0.00 280 $64,368 Additional Inspector TBD WSP 0 181.11 $0.00 0 188.35 $0.00 0 195.88 $0.00 0 203.72 $0.00 0 $0 Website Task Lead Mikaela Sword WSP 0 140.12 $0.00 48 145.72 $6,994.56 0 151.55 $0.00 0 157.61 $0.00 48 $6,995 Website Design Leslie Lee WSP 0 124.63 $0.00 66 129.62 $8,554.92 0 134.80 $0.00 0 140.19 $0.00 66 $8,555 Website Graphic Design Rebecca Fleischer WSP 0 129.64 $0.00 38 134.83 $5,123.54 0 140.22 $0.00 0 145.83 $0.00 38 $5,124 432 $108,844.36 320 $60,975.05 0 $0.00 0 $0.00 752 169,819$ * Prevailing Wage Positions, rates will be adjusted to PW Requirements

STRAIGHT TIME LABOR COSTS
October 1, 2025 - Dec. 31, 2025 Jan. 1, 2026 -Dec. 31, 2026 Jan. 1, 2027 -Dec. 31, 2027 Jan. 1, 2028 -Dec. 31, 2028

WSP USA INC.

UNIT
UNIT QTY COST ($)

EXPENSES

A) VEHICLES, VEHICLE O&M, COMPUTERS,

FIELD EQUIPMENT, SAFETY EQUIPMENT, SURVEY EQUIPMENT
Hours
Mimi Lee, PE, CCM 164 $15 $2,460
Dennis Riley, PE, CMIT 120 $15 $1,800
TBD 0 $15 $0
$4,260

B) OFFICE SUPPLIES/MISC
Office Supplies As Needed At Cost $500
Document Process As Needed At Cost $1,000
$1,500
ESTIMATED EXPENSES $5,760

CITY OF PLEASANTON - WEST LAS POSITAS RECONSTRUCTION PROJECT

ESTIMATED EXPENSES

Third Amendment, CIP 11514 Page 1

THIRD AMENDMENT TO AGREEMENT
This Third Amendment to Agreement ("Third Amendment") is entered into this October 21, 2025 by the City of Pleasanton ("City") and Mark Thomas & Company, Inc. ("Consultant”) Whereas, on December 6, 2022, the City and Mark Thomas & Company, Inc. entered into a Professional Services Agreement for engineering services (“Agreement") (Agreement No. 2023416) where Consultant is to provide 35 percent design services for the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514 for a cost of $524,145; and Whereas, on July 14, 2024, the City and Mark Thomas & Company, Inc. entered into First Amendment to the agreement extending the term of the agreement to August 1, 2024 to complete the 35 percent design plans; and
Whereas, on July 16, 2024, the City and Mark Thomas & Company, Inc. entered into Second Amendment to the agreement to provide 100 percent design plan and biddable construction documents for additional cost of $2,249,371.15
Whereas, additional services are needed to complete 100 percent design plan and biddable construction documents. The parties desire to amend to the contract to include additional services as outlined on Mark Thomas & Company, Inc. proposal (attached herein as “Exhibit 2”) for additional cost of $222,173.44
Now, therefore, in exchange for valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows:

1. Section 1 of the Agreement, "Consultant’s Services” is amended to include additional services outlined on “Exhibit 2” to Exhibit “A”, Scope of Work; and

2. Section 3 of the Agreement, " Term" is amended to read:

The term of the Agreement is extended to December 1, 2026.

3. Section 5 of the Agreement, “Compensation” is amended to read:

The compensation is increasing by $222,173.44 for a new total compensation amount of $2,995,689.59 Total compensation for services and reimbursement for costs shall not exceed this total unless parties agree pursuant to Section 8; and

4. This amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

5. All other terms and conditions of the Agreement shall remain in full force and effect.

Third Amendment, CIP 11514 Page 2
In witness whereof, authorized representatives of the parties have executed this Third Amendment to the Agreement as of the date and year first above written.

By:

CONSULTANT
__________________________
Signature
__________________________
Print name
Title: __________________________
[If Consultant is a corporation, signatures must comply with California Corporations Code §313]
By: __________________________
Signature

CITY OF PLEASANTON
_____________________________
Gerry Beaudin, City Manager
ATTEST:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel G. Sodergren, City Attorney
__________________________
Print name
Title: __________________________

September 26, 2025 File: 22-00132
Huy Ho, PE
City of Pleasanton
200 Old Bernal Ave
Pleasanton, CA 94566
RE: West Las Positas Boulevard Reconstruction and Pedestrian Bike Improvements from Foothill Road to Iron Horse Trail, CIP #11514, City Ref #2023416 Dear Huy,
This letter is to inform you that Mark Thomas is submitting Budget Amendment Request #3 to our original contract dated December 6, 2022, for reallocation of budget within our existing contract and for added budget for the following out -of-scope work encountered to date, summarized in the attached scope of work.

The terms and requirements stated in the original contract remain in full force and effect. With this budget amendment reques t of $364,757.65, offset by a reallocation of budget from existing tasks totaling $ 140,039.53 the total contract budget will increase by $222,173.44, from $2,773,516.15 to $2,995,689.59. The following table summarizes the tasks and respective budgets reallocated from existing contract items.

Please review the attached scope of work and Fee, including the proposed breakdown of the reallocation in the table below.

Phase Task
Description of Work Previous Budget
Amendment
#3
Current
Budget
001 001 1.1 Project Management & Control $51,432.19 15,040.00 66,472.19 001 003 1.3 Project Meetings $130,768.20 11,252.00 142,020.20 001 004 1.5 Funding Application Support $50,345.00 -50,345.00 0.00 002 001 2.1 Project Initiation & Data
Gathering $32,653.58 -14,878.13 17,775.45
002 003 2.2 Topographic Surveys & Base Map
Prep $115,681.31 -13,857.13 101,824.18
002 004 2.5 Utility Coordination $66,452.60 56,250.00 122,702.60 002 005 2.6 Potholing Utilities - TR $12,627.37 -9.64 12,617.73 002 006 2.6 Potholing Utilities - SU $20,189.27 -10,000.00 10,189.27 002 007 2.7 Prepare Arborist Report - TR $1,145.00 -29.45 1,115.55 002 008 2.7 Prepare Arborist Report - LA $1,338.00 -9.63 1,328.37 002 009 2.8 Geological Investigations $1,338.00 -10.05 1,327.95 002 010 2.4 Right of Way Exhibits $0.00 24,860.00 24,860.00 002 100 HBC: 2.7 PREPARE ARBORIST
REPORT $20,000.00 -2,000.00 18,000.00
EXHIBIT 2

002 200 CRAWFORD: 2.8 GEOTECHNICAL
INVESTIGATIONS $36,268.00 -33,298.00 2,970.00
002 300 F&P: 2.1 PROJECT INITATION AND
DATA GATHERING $8,040.00 -5,602.50 2,437.50
002 700 POTHOLING SUB $135,000.00 -10,000.00 125,000.00 002 Sub Mark-Up $9,965.00 -2,545.03 7,419.97
004 004 4.2.1 Traffic Operations Analysis $0.00 1,528.00 1,528.00 004 005 4.2.2 Section 106 Compliance
Documents $0.00 14,276.00 14,276.00
004 300 F&P: 4.2.1 TRAFFIC OPERATIONS
ANALYSIS $0.00 17,635.00 17,635.00
004 602 CP: 4.2.2 SECTION 106
COMPLAINCE DOCS $0.00 15,000.00 15,000.00
004 Sub Mark-Up $5,000.00 1,632.00 6,632.00
006006 008 6.2.1 Value Engineering Report $0.00 45,278.00 45,278.00 006 009 6.2.2 Revised 95% PS&E $0.00 76,765.00 76,765.00 006 010 6.2.3 Revised 95% Landscape
Design $0.00 46,983.00 46,983.00
006 011 6.2.4 Revised 95% Electrical Design $0.00 2,351.00 2,351.00 006 099 MT REIMBURSABLES $1,775.00 1,468.00 3,243.00
006 301 F&P: 6.2.1 VALUE ENGINEERING
SUPPORT $0.00 9,500.00 9,500.00
006 302 F&P: 6.2.4 REVISED 95%
ELECTRICAL DESIGN $0.00 23,300.00 23,300.00
006 Sub Mark-Up $10,000 1640 11,640.00
Total $710,018.52 $222,173.44 $932,191.96

If you concur with this amendment request, please acknowledge the request by signing and dating below. Should you have any questions, please don’t hesitate to contact me at (916) 605-6761.

Sincerely,

MARK THOMAS

Shawn O’Keefe
Principal/Sr. Division Manager

W Las Positas Blvd Multimodal Project – Amendment 03
City of Pleasanton

1 OF 8

SCOPE OF SERVICES

PROJECT UNDERSTANDING
Mark Thomas’ scope of services for the West Las Positas Boulevard Multimodal Reconstruction Project includes engineering and design services for project management, surveying and mapping, environmental services, and preparation of plans, specifications and estimates (PS&E). Amendment #1 included changes to the scope of work for preparation of the 35% design. Amendment #2 included scope of work for preparation of Final Design PS&E and environmental clearance documents with the addition of coordination with Caltrans District 04 Local Assistance for federal funds obtained for construction of the project improvements. To date, we have completed preparation of 95% PS&E for improvements to West Las Positas Boulevard between Hopyard Road and Stoneridge Drive and are working towards the NEPA and CEQA environmental clearance and 100% PS&E submittal.

SCOPE OF SERVICES:

Based on discussions with the City, this amended scope of services has been prepared to provide additional project management and meetings, prepare Right of Way Exhibits for work within existing Public Service Easements (PSE's) along W. Las Positas Boulevard, prepare revised utility conflict exhibits, provide additional coordination with utilities to eliminate conflicts with underground utilities, prepare technical studies required by Caltrans with the approved Preliminary Environmental Study (PES) for the project's NEPA Clearance, conduct value engineering and develop alternative cost estimates to reduce the project cost to within the available funds for construction, and prepare an updated 95% PS&E submittal that incorporates the City's selected value engineering cost alternatives. The proposed tasks for this amendment are as follows:

TASK 1. PROJECT MANAGEMENT AND ADMINISTRATION
Mark Thomas has been providing ongoing project management for each task for the duration of the Contract term.

We originally assumed 15 months project duration encompassing the design and bidding periods. Total project duration has extended to 20 months. Mark Thomas will continue to provide project management activities consisting of management, administration, coordination, supervision, project controls, attending meetings, and as follows:

Task 1.1. Project Management and Control
Mark Thomas will supervise, coordinate, and monitor activities and product development for conformance with the Cities’ standards and policies and local ordinances. Prior to the start of any Services, Mark Thomas will interface with City staff to assure format consistency of deliverables and to facilitate free and timely flow of information for each task activity.

Mark Thomas will prepare a detailed critical path method (CPM) schedule to reflect plan and progress of Services and to serve as a master schedule for the Project. The schedule will be updated on a monthly basis to include key milestones and tasks completed.

Task 1.3. Project Meetings
Mark Thomas will continue to conduct bi-weekly (i.e. once every two weeks) Project Development Team (PDT) meetings with project stakeholders as directed by the City which will include general discussion materials and preparation of agendas and minutes.

W Las Positas Blvd Multimodal Project – Amendment 03
City of Pleasanton

2 OF 8

DELIVERABLES
 Monthly progress reports and invoices
 Monthly CPM schedule updates
 Project Team Meeting Attendance w/ agendas and minutes (up to 10 additional meetings)  All deliverables to be submitted electronically in pdf format only unless noted otherwise TASK 2. SITE INVESTIGATIONS AND SURVEYS
Task 2.4. Right of Way Exhibits
The project does not require permanent right of way acquisitions as the improvements are within the existing public right of way and public service easements (PSE's) encompassing existing driveways, sidewalks and utilities along W. Las Positas Boulevard. The City will obtain Permits to Enter and Construct (PTE&C’s) for the project work within PSE's, including reconstruction of sidewalks, grading changes adjacent to the intersections, and at conforms to reconstructed driveway approaches. Mark Thomas is coordinating right-of-way activities with the City for the Project to obtain a Right of Way Certification from Caltrans. It is assumed the City will lead the outreach, development, and execution of PTE&C Agreements with each property owner. To support the City's efforts, Mark Thomas will prepare Right of Way Exhibits showing the locations of work for the PTE&C's . Right of way information will be shown based on the project's base mapping using the City's GIS right of way information. No boundary work or surveys will be provided under this task and areas for the PTE&C's will be approximate only. This scope of work assumes up to 26 Right of Way Exhibits will be provided with aerial backgrounds showing the limits of the PTE&C’s and providing a description of the work on each parcel. One round of revisions for these Right of Way Exhibits is included in this scope. Acquisition of Preliminary Title Reports for the impacted properties is not anticipated or included in this scope of work.

Task 2.5. Utility Coordination
As part of this scope of services, Mark Thomas has provided additional coordination for relocation of utilities including preparation of a revised Utility Composite Map following the 95% submittal and updated Conflict Exhibits for each utility to reflect changes to the design to eliminate conflicts with underground utilities. Mark Thomas has submitted updated B Letters and will continue to coordinate with utility providers for relocation of wet utilities and adjustments to grade of dry utilities where necessary. Mark Thomas will utilize available, City-furnished, utility mapping.

DELIVERABLES
 Draft and Final Right of Way Exhibits (Up to 26 Parcels)  Updated Composite Utility Relocation Plan
 Revised Utility “B Letters” and Conflict Exhibits
 All deliverables to be submitted electronically in pdf format only unless noted otherwise TASK 4. ENVIRONMENTAL CLEARANCE
Task 4.2. NEPA Clearance
Based on the approved PES received from Caltrans, dated April 8, 2025, Caltrans is requiring the following technical reports to support the project's NEPA Clearance:
• Traffic Study (for road diet)

W Las Positas Blvd Multimodal Project – Amendment 03
City of Pleasanton

3 OF 8
• Noise Technical Memorandum (Construction related noise & nightwork) • AQ Conformity Exemption email (PM 2.5, to be confirmed with MTC) - City provided email to Caltrans on April 15, 2025
• Section 4f - Anticipated to be Exception Email (Task is no longer required due to reduced project limits for environmental clearance)
• Cultural Resources including APE Map, ASR, and HPSR
Further, Caltrans has indicated in the PES that Standard Mitigations will be applied for:
• Water Quality
• Biological resources
• Equipment Staging
Technical reports are not anticipated for these items.

The scope of work below includes additional tasks for preparation of a Traffic Study Report by Fehr & Peers and Section 106 Cultural Resources Studes by CirclePoint and their subconsultant Rincon.

Task 4.2.1. Traffic Operations Analysis
This scope of work is intended to address Caltrans' request for a traffic operation analysis showing the change in intersection operations without and with the road diet. As a subconsultant to Mark Thomas, Fehr & Peers will conduct the traffic operations analysis and complete the following tasks:

Data Collection
The City of Pleasanton is currently conducting a citywide data collection in which new turning movement counts will be collected during the mid-weekday morning (7:00 to 9:00 AM) and evening (4:00 to 6:00 PM) peak periods and will include the following study intersections:

1. Hopyard Road/West Las Positas Boulevard

2. Willow Road/West Las Positas Boulevard

3. Hacienda Drive/West Las Positas Boulevard

4. Stoneridge Drive/West Las Positas Boulevard
These counts are to be completed and become available for use around the end of June of 2025. City of Pleasanton will provide turning movement counts, along with traffic signal timings for each intersection. Fehr & Peers will use directly the peak hour volumes and global peak hour factors from the counts provided by the City. It is assumed the City has reviewed and QA/QC the traffic counts.

Operations Analysis
Using the information collected, Fehr & Peers will evaluate weekday AM and PM peak-hour intersection operations for the following scenarios:
• Existing – Existing conditions based on traffic counts at the study intersections. • Project Opening Year – Forecasts for the opening year will be evaluated by applying an annual growth rate to the existing volumes. The growth rate will be established based on a review of the off-the-shelf available travel demand models.
• Project Opening Year Plus Project – Opening year forecasts plus project conditions at the study intersections.

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Fehr & Peers will report level of service (LOS), delays, and 95th percentile queues at the study intersections for the weekday AM and PM peak periods using Synchro 12 analysis tool.

Operations Analysis Documentation
Fehr & Peers will summarize the findings in a technical memorandum for the Project team review. We will respond to up to one round of consolidated comments on the draft before finalizing the memorandum.

Task 4.2.2. Section 106 Compliance Documents
The original scope of work assumed preparation of a memorandum to support a screened undertaking, assessing the presence of archaeological and historic built resources. Based on the approved PES, Caltrans has determined the proposed undertaking cannot be screened in accordance with Section 106 PA Appendix 2 and requires further studies.

Caltrans has determined this undertaking has the potential to affect historic properties due to high surface sensitivity, and known cultural resources in the corridor. As part of the scope of work for this amendment, CirclePoint will prepare the following documents for compliance with the PA:
• Area of Potential Effects (APE) Map,
• Archaeological Survey Report (ASR), and
• Historic Property Survey Report (HPSR).

Extended Phase I (XPI) testing and a Finding of Effect (FOE) may be required based on APE delineation and determinations in the ASR but are not included in this scope of work.

Area of Potential Effects (APE) Map
The first step in the process is to prepare a map showing the Area of Potential Effects (APE). The APE Map will be submitted for review ahead of the Cultural Resources studies described below.

The APE map depicts the area that will be potentially affected by the project, including but not limited to, staging areas, access roads, utility relocation, temporary bridges, right-of-way acquisition and temporary construction easements. Under direction of Caltrans, the APE map will include the boundary of historic resources that are located within or immediately adjacent to the project area. The primary number, trinomial, or designation will be listed.

The map will be plotted on an aerial photograph or other base at a scale of approximately 1 inch = 200 ft. A maximum size of 11 inches by 17 inches is anticipated, using multiple sheets as necessary. Typically, one APE line is depicted that includes all areas of direct impact, the entirety of all parcels from which there will be a right-of-way acquisition or temporary easement for construction or detour, and the boundary of any architectural history or archaeological properties. In addition to the APE boundary, and location of historic properties, the Area of Direct Impact will be delineated, showing the anticipated maximum depths for excavation within the project limits. Maximum depths for excavation for landscape areas, drainage modifications, sewer replacements and new traffic signals will be shown on the APE Map.

The APE map will include a title block that includes the project name, federal ID number, and signature lines for the Caltrans PQS and Local Assistance Engineer, as well as the City of Pleasanton.

Caltrans will review and sign the APE map prior to reviewing studies as the APE map informs these reports. However, note that if historic properties are identified or the project scope changes, the APE map may require revision.

Cultural Resource Reports
Following completion of the APE map, Cultural Resources studies will be prepared for submission to Caltrans.

CirclePoint will complete a records search and Sacred Lands File (SLF) search. Once results are received, they will be transmitted to the assigned Environmental Planner at Caltrans. The Local Assistance District Native American Coordinator (LA-DNAC) will then initiate consultation with Native American tribes under Section 106.

The following Cultural Resources Reports will be prepared by CiriclePoint:

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Archaeological Survey Report (ASR)
Written by a professionally-qualified archaeologist, this report documents the efforts to identify archaeological resources within the Archaeological APE. It will also document the required Native American outreach efforts that are to be completed by Caltrans.

Historic Resource Evaluation Report (HRER)
Written by a professionally qualified architectural historian, this report documents the efforts to identify and evaluate built environment resources for the National Register of Historic Places within the Architectural APE.

Each evaluation requires its own DPR form appended to the HRER. After District review, this requires a 30-day review at SHPO.

When there are no resources requiring evaluation, the HRER will not be required. Caltrans PQS will confirm whether resources may be exempted from evaluation or when historic evaluations are simple enough that DPR forms can be submitted without a HRER.

DELIVERABLES
 Draft and Final Traffic Study Technical Memorandum
 Draft and Final APE Map
 Draft and Final ASR
 Draft and Final HPSR
 All deliverables to be submitted electronically in pdf format only unless noted otherwise Task 6.2.1. Value Engineering Support
Since submittal of the 65% PS&E, the Mark Thomas team has been providing support to the City for development and evaluation of potential cost reduction measures to modify the project scope and cost to fit within the available budget for construction. The following potential cost reduction measures have been identified and evaluated. • Alternative bid for construction of the median and south-side bikeway and bioretention areas between Hopyard and Willow
• Reductions to the proposed pavement sections for HMA, AB, engineered fille and lime treatment • Reduce bike lane section to 2" HMA & 6" AB
• Remove beehive drains in bioretention areas
• Reduce 6" bioretention underdrain to 4"
• Replace all deep median curbs with standard median curbs • Remove improvements east of Stoneridge Drive Intersection • Reductions to traffic control systems
• Eliminating storm drain repairs along Hopyard to Willow • Replace all 5 gallon shrubs with 1 gallon shrubs and increase plant spacing • Reduce tree root barrier to 20' length
• Reduce traffic signal modifications at Hopyard, Willow, Hacienda and Stoneridge to keep existing poles and conduits and remove stop bar and advance loop detectors

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Support for the value engineering evaluations has included development of additional cost estimate alternatives for each of the identified measures and meetings with the City to present alternatives and receive feedback.

Task 6.2.2. Revised 95% PS&E
The original 95% PS&E submittal was submitted to the City on May 30, 2025, and was updated with revisions to the drainage and utilities designs on July 11, 2025. Since that time, Mark Thomas has met with the City on multiple occasions to discuss the designs and receive feedback. The City has requested Mark Thomas to update and resubmit the 95% PS&E to address the following items:
• Update layouts to increase separation of the physical roadway improvements to existing water and reclaimed water lines. This task has included coordination with the City's geotechnical engineer to revise the roadway pavement sections for work over shallow utilities. Additional potholing for existing utilities is needed for completion of this design task.
• Incorporate value engineering recommendations for the following identified cost reduction measures:
o Reductions to the proposed pavement sections for HMA, AB, engineered fille and lime treatment (Currently under evaluation by City geotechnical engineer) o Reduce bike lane section to 2" HMA & 6" AB (Currently under evaluation by City geotechnical engineer)
o Remove beehive drains in bioretention areas
o Remove improvements east of Stoneridge Drive intersection o Reductions to traffic control systems, 6" under drain and traffic signal detector loop unit costs o Replace all 5 gallon shrubs with 1 gallon shrubs and increase plant spacing o Reduce tree root barrier to 20' length
• Revise PS&E to include a Base Bid for the ultimate project design (current – Willow to Stoneridge), plus northside bikeway improvements (Hopyard to Willow), plus mill and overlay (Hopyard to Willow) and utility replacements (Hopyard to Willow). Alternate Bid for Hopyard to Willow (current ultimate design Hopyard to Willow minus improvements listed under Base Bid).
• Develop alternative design concepts and revise design to extend the westbound bikeway on the north side of W Las Positas Ave to Hopyard Rd. This effort includes preparation of two alternative design concepts and revisions to the selected alternative for incorporation to the revised 95% plans. • Revise landscape and grading design to accommodate trees in the bioretention planters • Revisions to planting palette based on comments from the City and Hacienda Business Park at 8/5/25 meeting • Reformat technical specifications from City format to Caltrans-format specifications 95% Plan Updates
The Mark Thomas team will incorporate all agreed upon design revisions as discussed above into the design plan sheets submitted as directed with the 95% PS&E and prepare revised 95% construction plans. 95% Technical Specification
Mark Thomas will incorporate all agreed upon design revisions as discussed above into the technical specifications that are specific to the Project and update the technical specifications to Caltrans-format based on the 2024 Caltrans Standard Specifications and SSPs. Additional non-standard special provisions (NSSP's) will be developed for the following items:

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• Engineered Fill
• Lime Treatment of subbase
• Soil stabilization using polyurethane or sand cement slurry (Currently under evaluation by City geotechnical engineer)
95% Construction Quantities and Cost Estimates
Mark Thomas will update the construction quantity estimate submitted during 95% PS&E and submit updated quantity calculations incorporating all agreed upon design revisions as discussed above.

The revised 95% PS&E will be provided to the City for review and comment.

Task 6.2.3. Landscape Design Revised 95% PS&E
Mark Thomas will incorporate design revisions to bioretention planting and irrigation to address City comments and impacts from grading and drainage requirements. The net impact to the current design plans will require an enhanced soil matrix strategy to keep trees out of bioretention storm "storage" volume calculation. This request requires tree rooting volume calculations and adjustment/separation of soil matrix, in addition to coordination of grading and drainage requirements to ensure tree rooting success. Revisions include separately irrigating bioretention plantings from trees and groundcovers in the immediate vicinity due to varied soil and water requirements (hydrozone).

Additionally, revisions have been requested to the planting palette based on a meeting held on 8/5/25 with Matt Gruber and James Paxton (Hacienda). These revisions will require adjustments to MWELO calculations and changes to irrigation hydrozones. Mr. Paxton also requested soil amendments added to native backfill areas which was not anticipated as part of the current design strategy. Estimated fee includes soil fertility testing for areas of native backfill and landscape specification revisions.

The revised 95% PS&E will be provided to the City for review and comment.

Task 6.2.4. Signals, Lighting and Electrical Design Revised 95% PS&E Through the value engineering process several changes were identified including changes to drainage, utilities, bike facility alignment, and geometrics. These changes will require the traffic signal modification plans to be redesigned to accommodate the value engineering changes. In addition, we understand that a bid alternative will be prepared with the base 95% plans, to provide the City the flexibility during the contractor bidding process. The extent of the changes will depend on the revised geometrics but may include shifting pole locations, maintaining existing equipment, adjusting pull box locations, and potentially adjusting conduits. Cost estimates and specifications will be updated as appropriate to reflect the new design and a separate estimate will be prepared for the bid alternative. To assist with cost estimating the City will provide additional background regarding loop detector costs which will be incorporated into the cost estimates.

DELIVERABLES
 List of Potential Value Engineering Measures and Cost Estimates  Revised 95% PS&E
 All deliverables to be submitted electronically in pdf format only unless noted otherwise

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PROJECT SCOPE ASSUMPTIONS
This scope of services is based on the following assumptions:

1. The project will be advertised, awarded, and administered by the City and the City will coordinate reproductions of the bid package.

2. This scope does not include an RE file.

3. City will lead the effort to identify pavement section dig out and reconstruction areas to be shown on the plans.

4. Roadway pavement will be reconstructed based on recommendations included in the 'Geotechnical Pavement Investigation 2022 West Las Positas Boulevard', dated June 6, 2022, by BSK Associates. No effort is included in this scope of work to support development of new pavement sections or mix designs.

5. Geotechnical services during construction will be provided by the City.

6. The City will lead the effort and will provide rights of entry to private property. The City will obtain and provide encroachment permits, at no fee, for work within public right of way.

7. A Record of Survey is not included in this scope of work.

8. Preparation of Plats and Legal Descriptions to support property acquisition and appraisals are not included in this scope

9. Preparation of As-Built Drawings is not included in this scope of work.

10. Optional design services by Fehr & Peers, not included in this scope of service, but that may be completed for an additional fee to be negotiated prior to beginning work include the following:
a. Corridor Lighting Analysis and addition of new lighting standards b. Signal Interconnect & Communication Plans
c. Temporary Signal Plans for Construction Staging

Principal
Sr. Project Manager
Project Manager
Sr. Project Engineer
Project Engineer
Project Engineer
Design Engineer II
Sr. Technician
LAUD Division
Manager
LAUD Project
Manager
Landscape Designer
II
Landscape Designer I
Landscape Architect
Sr. Project
Accountant
Sr. Project
Coordinator
F&P

CIRCLEPOINT
Sub Mark-
Up
$425 $339 $272 $232 $204 $204 $186 $187 $309 $261 $150 $119 $197 $188 $182 5%

1.0 1.0 PROJECT MANAGEMENT AND ADMINISTRATION

1.1 1.1 Project Management and Control 10 10 20 20 60 $15,040 - - $0 $15,040

1.3 1.3 Project Meetings 5 10 5 10 5 5 40 $11,252 - - $0 $11,252 Subtotal Phase 1 15 20 5 10 0 0 0 0 0 5 5 0 0 20 20 100 $26,292 $0 $0 $0 $26,292

2.0 2.0 SITE INVESTIGATION AND SURVEYS

2.5 2.5 Utility Coordination 16 8 80 16 120 24 264 $56,250 - - $0 $56,250

2.4 2.4 Right of Way Exhibits 2 4 16 48 48 4 4 126 $24,860 - - $0 $24,860 Subtotal Phase 2 2 20 8 80 16 16 168 72 0 0 0 0 0 4 4 390 $81,110 $0 $0 $0 $81,110

4.0 4.0 ENVIRONMENTAL CLEARANCE

4.2.1 4.2.1 Traffic Operations Analysis 2 2 4 $1,528 - - $0 $1,528

4.2.2 4.2.2 Section 106 Compliance Documents 2 8 16 24 16 66 $14,276 - - $0 $14,276

4.6 F&P: 4.2.1 TRAFFIC OPERATIONS ANALYSIS 0 $0 17,635 - $882 $18,517

4.10 CP: 4.2.2 SECTION 106 COMPLIANCE DOCS 0 $0 - 15,000 $750 $15,750 Subtotal Phase 4 4 10 0 0 16 0 24 16 0 0 0 0 0 0 0 70 $15,804 $17,635 $15,000 $1,632 $50,070

6.0 6.0 FINAL DESIGN

6.2.1 6.2.1 Value Engineering Support 2 16 8 24 24 96 1 4 16 40 231 $45,278 9,500 - $475 $55,253

6.2.2 6.2.2 Revised 95% PS&E 2 16 24 48 40 200 40 370 $76,765 - - $0 $76,765

6.2.3 6.2.3 Revised 95% Landscape Design 2 4 4 1 24 90 140 40 305 $46,983 - - $0 $46,983

6.2.4 6.2.4 Revised 95% Electrical Design 2 4 4 10 $2,351 23,300 - $1,165 $26,816 OTHER DIRECT COSTS $1,468 - - $1,468 Subtotal Phase 6 4 36 32 80 0 64 304 40 2 28 106 180 40 0 0 916 $172,845 $32,800 $0 $1,640 $207,285 TOTAL HOURS 25 86 45 170 32 80 496 128 2 33 111 180 40 24 24 1476 0 0 OTHER DIRECT COSTS $1,468 $0 $0 $1,468
TOTAL COST $10,625 $29,134 $12,244 $39,522 $6,514 $16,285 $92,169 $23,993 $619 $8,618 $16,616 $21,500 $7,861 $4,518 $4,365 $296,051 $50,435 $15,000 $3,272 $364,758

TOTAL COST
COST PROPOSAL FOR PROJECT AM#3 - The City of Pleasanton: W. Las Positas - Third Amendment Total MT Cost
Mark Thomas
Total
Hours
Subconsultants
Please note that the rates shown are for estimating purposes only. See rate schedule for actual rates/ranges. MT Fee (Non-FAR (R-1) Rates) 9/26/2025

Huy Ho, PE SUMMARY 09/26/25
Associate Civil Engineer, Engineering Department File No. 22-00132 City of Pleasanton
200 Old Bernal Ave Re:

Pleasanton, CA 94566
Invoice No. 56743
Engineering Services: Through August 24, 2025 Contract Exp 12/31/25 Original 524,145.00
Second Amendment 2,249,371.15
Third Amendment (Pending Approval) 222,173.44
Total Contract Amount 2,995,689.59
PHASE TASK ORIGINAL 9/26/2025 REALLOCATED PREVIOUSLY BILLED COSTS BALANCE BILLED NO. NO. PHASE/TASK DESCRIPTION BUDGET AM 3 BUDGET BILLED THIS PERIOD TO DATE REMAINING BUDGET 001 1.0 PROJECT MANAGEMENT AND ADMINISTRATION
001 1.1 Project Management and Control 10,189.00 15,040.00 66,472.19 51,427.51 0.00 51,427.51 15,044.68 77% 002 1.2 Project Administration/Project Coordination 12,988.00 43,812.52 29,122.38 498.50 29,620.88 14,191.64 68% 003 1.3 Project Meetings 38,500.00 11,252.00 142,020.20 54,724.14 18,215.00 72,939.14 69,081.06 51% 004 1.5 Funding Application Support 50,345.00 -50,345.00 0.00 0.00 0.00 0.00 0.00 0% 005 1.6 Quality Control 8,707.00 89,387.34 63,269.63 3,890.00 67,159.63 22,227.71 75% 099 MT REIMBURSABLES 2,840.00 1,347.21 1,283.30 0.00 1,283.30 63.91 95% 300 F&P: 1.3 PROJECT MEETINGS 4,000.00 4,000.00 3,395.00 0.00 3,395.00 605.00 85%

0.00 090 5% Sub Mark-up 200.00 200.00 169.75 0.00 169.75 30.25 85%

SUBTOTAL PHASE 1 127,769.00 -24,053.00 347,239.46 203,391.71 22,603.50 225,995.21 121,244.25 65% 002 2.0 SITE INVESTIGATION AND SURVEYS
001 2.1 Project Initiation and Data Gathering 13,146.00 -14,878.13 17,775.45 17,775.45 0.00 17,775.45 0.00 100%

003 2.2 Topographic Surveys and Base Map
Preparation - SU 75,779.00 -13,857.13 101,824.18 101,824.18 0.00 101,824.18 0.00 100% 004 2.5 Utility Coordination 12,537.00 56,250.00 122,702.60 66,440.76 0.00 66,440.76 56,261.84 54% 005 2.6 Potholing of Utilities - TR -9.64 12,617.73 12,617.73 0.00 12,617.73 0.00 100% 006 2.6 Potholing of Utilities - SU -10,000.00 10,189.27 0.00 0.00 0.00 10,189.27 0% 007 2.7 Prepare Arborist Report - TR 1,145.00 -29.45 1,115.55 1,115.55 0.00 1,115.55 0.00 100% 008 2.7 Prepare Arborist Report - LA 1,338.00 -9.63 1,328.37 1,328.37 0.00 1,328.37 0.00 100% 009 2.8 Geotechnical Investigations 1,338.00 -10.05 1,327.95 1,327.95 0.00 1,327.95 0.00 100% 010 2.4 Right of Way Exhibits 24,860.00 24,860.00 7,951.50 5,656.25 13,607.75 11,252.25 55% 095 MTLS MOBILE SCANNER 8,000.00 8,000.00 0.00 8,000.00 0.00 100% 096 SURVEY EQUIPMENT 1,920.00 0.00 0.00 0.00 1,920.00 0% 099 MT REIMBURSABLES (MILEAGE) 8,000.00 3,636.79 1,951.77 0.00 1,951.77 1,685.02 54% 100 HBC: 2.7 PREPARE ARBORIST REPORT 20,000.00 -2,000.00 18,000.00 18,000.00 0.00 18,000.00 0.00 100%

200 CRAWFORD: 2.8 GEOTECHNICAL
INVESTIGATIONS 36,268.00 -33,298.00 2,970.00 2,970.00 0.00 2,970.00 0.00 100%

300 F&P: 2.1 PROJECT INITIATION AND DATA
GATHERING 8,040.00 -5,602.50 2,437.50 2,437.50 0.00 2,437.50 0.00 100% 399 F&P: REIMBURSABLES 400.00 400.00 400.00 0.00 400.00 0.00 100% 700 POTHOLING SUB -10,000.00 125,000.00 57,326.00 0.00 57,326.00 67,674.00 46% 090 5% Sub Mark-up 3,215.00 -2,545.03 7,419.97 4,036.68 0.00 4,036.68 3,383.29 54%

SUBTOTAL PHASE 2 190,589.00 -11,129.56 476,932.36 318,196.34 5,656.25 323,852.59 153,079.77 68% 003 3.0 BASIS OF DESIGN MEMORANDUM (CONCEPTUAL DESIGN)
001 3.1 Prepare Basis of Design Memorandum 4,021.00 4,021.00 4,002.64 0.00 4,002.64 18.36 100% 002 3.2 Civil Design Basis Memorandum 6,275.00 6,275.00 5,371.79 0.00 5,371.79 903.21 86% 003 3.3 Landscape Design Basis Memorandum - LA 8,158.00 8,158.00 8,024.41 0.00 8,024.41 133.59 98%

004 3.4 Develop Preliminary Corridor Plans and
Estimates 58,130.00 58,130.00 87,274.45 0.00 87,274.45 -29,144.45 150%

300 F&P: 3.4 DEVELOP PRELIMINARY CORRIDOR
PLANS AND ESTIMATES 6,940.00 6,940.00 2,987.50 0.00 2,987.50 3,952.50 43%

400 TOOLE: 3.4 DEVELOP PRELIMINARY CORRIDOR
PLANS AND ESTIMATES 5,000.00 5,000.00 4,936.00 0.00 4,936.00 64.00 99% 090 5% Sub Mark-up 597.00 597.00 396.19 0.00 396.19 200.81 66%

SUBTOTAL PHASE 3 89,121.00 0.00 89,121.00 112,992.98 0.00 112,992.98 -23,871.98 127% West Las Positas Boulevard Reconstruction and
Pedestrian and Bike Improvements from Foothill Road to
Iron Horse Trail, CIP #11514, City Ref #2023416

PHASE TASK ORIGINAL 9/26/2025 REALLOCATED PREVIOUSLY BILLED COSTS BALANCE BILLED NO. NO. PHASE/TASK DESCRIPTION BUDGET AM 3 BUDGET BILLED THIS PERIOD TO DATE REMAINING BUDGET 004 4.0 ENVIRONMENTAL CLEARANCE
001 4.1 CEQA Addendum 3,099.25 957.22 0.00 957.22 2,142.03 31% 002 4.2 NEPA Clearance 8,563.20 5,245.65 225.00 5,470.65 3,092.55 64% 003 4.3 Construction Authorization 35,132.10 0.00 0.00 0.00 35,132.10 0% 004 4.2.1 Traffic Operations Analysis 1,528.00 1,528.00 0.00 0.00 0.00 1,528.00 0% 005 4.2.2 Section 106 Compliance Documents 14,276.00 14,276.00 5,272.25 0.00 5,272.25 9,003.75 37% 300 F&P: 4.2.1 TRAFFIC OPERATIONS ANALYSIS 17,635.00 17,635.00 0.00 11,115.56 11,115.56 6,519.44 63% 500 ARWS: 4.3 CONSTRUCTION AUTHORIZATION 10,000.00 345.00 0.00 345.00 9,655.00 3% 600 CP: 4.1 CEQA ADDENDUM 20,000.00 7,204.25 41.48 7,245.73 12,754.27 36% 601 CP: 4.2 NEPA CLEARANCE 70,000.00 31,663.00 6,623.14 38,286.14 31,713.86 55% 602 CP: 4.2.2 SECTION 106 COMPLIANCE DOCS 15,000.00 15,000.00 0.00 0.00 0.00 15,000.00 0% 699 CP: 4.0 REIMBURSABLES 61,050.00 2,902.25 5,455.26 8,357.51 52,692.49 14% 090 5% Sub Mark-up 1,632.00 6,632.00 2,105.74 0.00 2,105.74 4,526.26 32%

SUBTOTAL PHASE 4 0.00 50,071.00 262,915.55 55,695.36 23,460.44 79,155.80 183,759.75 30% 005 5.0 35% PLANS AND ESTIMATE
001 5.1 Plan Sheet Development 59,529.00 59,529.00 136,482.46 0.00 136,482.46 -76,953.46 229% 002 5.2 Cost Estimates 7,865.00 7,865.00 19,434.63 0.00 19,434.63 -11,569.63 247% 003 5.3 Preliminary Landscape Design - LA 30,456.00 30,456.00 36,306.06 0.00 36,306.06 -5,850.06 119% 004 5.5 Additional Preliminary Design - TR 97,164.46 55,211.29 0.00 55,211.29 41,953.17 57% 005 5.5 Additional Preliminary Design - LA 42,475.76 24,460.35 0.00 24,460.35 18,015.41 58% 300 F&P: 5.4 PRELIMINARY SIGNAL DESIGN 12,920.00 12,920.00 9,785.39 0.00 9,785.39 3,134.61 76% 400 TOOLE: 5.1 PLAN SHEET DEVELOPMENT 5,000.00 5,000.00 4,395.00 0.00 4,395.00 605.00 88% 090 5% Sub Mark-up 896.00 896.00 709.03 0.00 709.03 186.97 79%

SUBTOTAL PHASE 5 116,666.00 0.00 256,306.22 286,784.21 0.00 286,784.21 -30,477.99 112% 006 6.0 FINAL DESIGN
001 6.1 65% PS&E 358,170.31 412,275.72 0.00 412,275.72 -54,105.41 115% 002 6.2 95% PS&E 337,813.77 443,242.48 0.00 443,242.48 -105,428.71 131% 003 6.3 100% (Pre-final and Bid Set) PS&E 155,154.67 28,081.30 29,597.00 57,678.30 97,476.37 37% 004 6.4 Landscape Design 155,356.15 149,899.33 1,770.00 151,669.33 3,686.82 98% 005 6.6 Draft and Final Storm Water Management Plan 29,222.05 10,474.18 112.50 10,586.68 18,635.37 36% 006 6.7 Draft and Final SWPPP 4,266.84 506.25 112.50 618.75 3,648.09 15% 007 6.8 Constructability Reviews 33,028.96 12,937.50 3,890.00 16,827.50 16,201.46 51% 008 6.2.1 Value Engineering Support 45,278.00 45,278.00 0.00 0.00 0.00 45,278.00 0% 009 6.2.2 Revised 95% PS&E 76,765.00 76,765.00 0.00 0.00 0.00 76,765.00 0% 010 6.2.3 Revised 95% Landscape Design 46,983.00 46,983.00 0.00 0.00 0.00 46,983.00 0% 011 6.2.4 Revised 95% Electrical Design 2,351.00 2,351.00 0.00 0.00 0.00 2,351.00 0% 099 MT REIMBURSABLES 1,468.00 3,243.00 134.82 0.00 134.82 3,108.18 4% 200 CRAWFORD: 6.7 DRAFT & FINAL SWPPP 11,000.00 0.00 8,270.00 8,270.00 2,730.00 75%

300 F&P: 6.5 SIGNALS, LIGHTING AND ELECTRICAL
DESIGN 174,900.00 117,339.69 8,690.06 126,029.75 48,870.25 72% 301 F&P: 6.2.1 VALUE ENGINEERING SUPPORT 9,500.00 9,500.00 0.00 0.00 0.00 9,500.00 0% 302 F&P: 6.2.4 REVISED 95% ELECTRICAL DESIGN 23,300.00 23,300.00 0.00 0.00 0.00 23,300.00 0% 400 TOOLE: 6.1 65% PS&E 9,100.00 9,096.00 0.00 9,096.00 4.00 100% 401 TOOLE: 6.2 95% PS&E 9,100.00 4,545.00 0.00 4,545.00 4,555.00 50% 402 TOOLE: 6.3 100% (PRE-FINAL AND BID SET) 6,900.00 0.00 0.00 0.00 6,900.00 0% 090 5% Sub Mark-up 1,640.00 11,640.00 6,549.05 0.00 6,549.05 5,090.95 56%

SUBTOTAL PHASE 6 0.00 207,285.00 1,503,072.75 1,195,081.32 52,442.06 1,247,523.38 255,549.37 83% 007 7.0 DESIGN SUPPORT DURING BIDDING
001 7.1 Bid Document Revisions 42,772.52 0.00 0.00 0.00 42,772.52 0% 002 7.2 Bid Addenda 9,827.48 0.00 0.00 0.00 9,827.48 0% 300 F&P: BID DOCUMENT REVISIONS 7,145.00 0.00 0.00 0.00 7,145.00 0% 090 5% Sub Mark-up 357.25 0.00 0.00 0.00 357.25 0%

SUBTOTAL PHASE 7 0.00 0.00 60,102.25 0.00 0.00 0.00 60,102.25 0% GRAND TOTAL SERVICES 524,145.00 222,173.44 2,995,689.59 2,172,141.92 104,162.25 2,276,304.17 719,385.42 76%

Item #13

CITY COUNCIL AGENDA REPORT

October 21, 2025
Public Works - Engineering Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A MAINTENANCE AND

TRADE SERVICES AGREEMENT WITH MIDLAND CONSTRUCTION FOR
$414,444 FOR THE BERNAL RECLAIMED ASPHALT PAVEMENT STOCKPILE REMOVAL, CIP NO. 26580, AND AUTHORIZE A CONTINGENCY OF $132,000 FOR A TOTAL BUDGET OF $546,444, AND APPROVE BUDGET AMENDMENTS TO THE GAS TAX AND STREETS CIP GENERAL FUNDS (FUNDS 160 AND 211)

SUMMARY
Approximately 20,000 cubic yards of Reclaimed Asphalt Pavement (RAP) has been stockpiled on the Bernal Community Park for use on various upcoming City projects. Initially, the piles were going to be repurposed in a manner of months. That is no longer the case. Due to concerns about potential environmental and aesthetic impacts from leaving the stockpiles in place for an extended period of time, the City has been working to remove the entire stockpiled material over the past year. A Requests for Proposals (RFP) was advertised in August with 11 responsive proposals received. Staff recommends the City Council authorize the City Manager to enter into a maintenance and trade services agreement with the lowest responsive bidder, Midland Construction, in the amount of $414,444 to remove 15,000 cubic yards (cyds) of material and authorize the Director of Public Works to approve change orders in the amount of $132,000 to remove the remaining 5,000 cyds of material if Greg Jones Construction LLC does not remove the material prior to completion of stockpile removal for a total budget of $546,444.

RECOMMENDATION

1. Award and authorize the City Manager to enter into a maintenance and trade service agreement to Midland Construction of Hughson CA, for the low proposal amount of $414,444.

2. Authorize the Director of Public Works to approve and execute contract change orders for a project contingency amount not to exceed $132,000.

3. Approve the creation of the Capital Improvement Program project, the Bernal Reclaimed Asphalt Pavement Stockpile Removal, CIP No. 26580, to the approved 5- year CIP for FY 2025/26, and the budget amendment to appropriate $400,000 in Gas Tax Fund (Fund 160) and $146,444 from Streets CIP General (Fund 211).

BACKGROUND
The northeast corner of the Bernal Community Park near Bernal Avenue and Pleasanton Avenue has been used to stockpile structural backfill materials for City projects and the future extension of Pleasanton Avenue that is outlined in the Bernal Community Specific Plan. During the construction of Phase 2 of the Bernal Community Park in 2015 the previous 10,000 cubic yards of stockpiled materials were used for fill under the sports fields. In 2022, Reclaimed Asphalt Pavement (RAP), comprised of ground-up asphalt from the local streets, was

stockpiled for use on the Short-Term ACE Station Parking Solution, CIP No. 20468, from paving work that was completed on First Avenue and Main Street. In 2024, additional RAP was stockpiled from the paving work on Hopyard Road for use on West Las Positas Multimodal Reconstruction, CIP No. 11514, for the future Pleasanton Avenue Extension, and various city projects, including the Public Works east driveway and Lions Wayside Park parking lot. This provided a cost savings to the project for the reduced trucking and disposal costs.

Approximately 20,000 cyd of material has been stockpiled on the site.

DISCUSSION
The City has received concerns about the stockpiling of the millings at the Bernal Community Park, the impacts on the intended use of the open space in the park, and the potential leaching of contaminants from the RAP pile. Professional studies indicate that leaching is generally not a concern, except in highly acidic environments (pH < 4), which are not known to occur naturally in Pleasanton. Additionally, the underlying silty, fat clays at the site have very low permeability, significantly reducing the risk of contaminants reaching the aquifer and watershed.

To further safeguard the area, Best Management Practices (BMPs), including the installation of protective coverings with a UV-stabilized plastic cover and straw wattles, were installed prior to any forecasted storm events. These measures are in line with the City’s Stormwater Pollution Prevention and Protection Plan and will help prevent water from saturating the stockpile, minimizing any risk of soil contamination.

Over the past year, the City has been working with local asphalt plants, contractors, and agencies to relocate the millings at no cost to the City. The City entered into an agreement with FCS Land Development – as a subcontractor through O’Grady Paving, Inc. – to remove the stockpile in March 2025 for $65,000, contingent upon receiving confirmation from the receiving site, proper permitting, and acceptance of the materials. The receiving site failed to get the necessary permits for the materials, so the agreement could not be completed. The City is currently working on an agreement with Greg Jones Construction LLC for off-hauling 5,000 cubic yards of material (at no cost to the City) and will enter into an agreement upon receipt of the proper permitting and acceptance of materials.

A request for proposals was developed for off-hauling 15,000 cyds of material and necessary Storm Water Pollution Prevention Plan (SWPPP) and related restoration work. The proposals allowed for the extension of the removal of an additional 5,000 cyds at the contract unit price of material in the event Greg Jones Construction LLC cannot remove the 5,000 cyds at no cost.

Sealed proposals were opened on September 10, 2025. A total of 12 proposals were received, with one deemed unresponsive. The 11 responsive proposals ranged from $414,444 to $1,423,650, with the engineer's estimate of $465,000 for 15,000 cyds. The lowest proposal received was from Midland Construction, in the amount of $414,444, which is 11 percent lower than the engineer's estimate. The materials will be disposed of at Vulcan Materials. Midland Construction was verified as performing satisfactory work and deemed the lowest responsive proposal. The removal of the materials is estimated to be completed within four to six weeks, with final restoration completed by the end of November 2025. Staff recommends awarding the service agreement to Midland Construction.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine matter of City business.

OUTREACH
Construction notices, social media posts, and information will be posted on the City's website prior to the start of construction.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment.

FISCAL IMPACT
No funding was budgeted for the removal of the RAP pile. It is recommended to budget for the full 20,000 cyds in the event Greg Jones Construction LLC cannot complete the work at no cost to the City. The anticipated total expenditures are $546,444. Staff recommends the creation of the Capital Improvement Program project, the Bernal Reclaimed Asphalt Pavement Stockpile Removal, CIP No. 26580, to the approved 5-year CIP for FY 2025/26, and the budget amendment to appropriate $400,000 in Gas Tax Fund (Fund 160) and $146,444 from Streets CIP General (Fund 211) as the generation of the materials came from street-related work.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Proposal Summary

2. Financial Expenditure Summary

Bidder 1 2 3 4
Bid Item List
Item
No.

Quantity
(Approx) Units Item Description Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 15,000 CY Removal and Disposal of milling stockpile $22.20 $333,000.00 $20.00 $300,000.00 $23.96 $359,400.00 $27.37 $410,550.00 2 1 LS SWPPP & Site Restoration $36,900.00 $36,900.00 $68,000.00 $68,000.00 $48,732.00 $48,732.00 $56,000.00 $56,000.00 3 800 CY Relocation of Milling to Onsite Parking Area $6.93 $5,544.00 $20.00 $16,000.00 $32.47 $25,976.00 $22.00 $17,600.00 4 1 LS Grading of Onsite Parking Area $10,000.00 $10,000.00 $8,500.00 $8,500.00 $9,180.00 $9,180.00 $10,000.00 $10,000.00 5 1 LS Mobilization $29,000.00 $29,000.00 $43,000.00 $43,000.00 $7,250.00 $7,250.00 $36,000.00 $36,000.00 $414,444.00 $435,500.00 $450,538.00 $530,150.00TOTAL SUBMITTED BASE BID:

Midland Construction2025 Mil
lings Stockpile Removal
Proposal Opening: 09/10/2025 @ 11:00 AM
Bid Summary
Castle Construction Ghilotti Bros, IncDeSilva Gates Construction LLC

ATTACHMENT 1

Bid Item List
Item
No.

Quantity
(Approx) Units Item Description
1 15,000 CY Removal and Disposal of milling stockpile
2 1 LS SWPPP & Site Restoration
3 800 CY Relocation of Milling to Onsite Parking Area
4 1 LS Grading of Onsite Parking Area
5 1 LS Mobilization
TOTAL SUBMITTED BASE BID:
2025 Millings Stockpile Removal
Proposal Opening: 09/10/2025 @ 11:00 AM
Bid Summary 5 6 7 8
Unit Price Total Unit Price Total Unit Price Total Unit Price Total $29.00 $435,000.00 $33.07 $496,050.00 $28.00 $420,000.00 $38.00 $570,000.00 $65,000.00 $65,000.00 $46,290.00 $46,290.00 $27,500.00 $27,500.00 $10,000.00 $10,000.00 $22.00 $17,600.00 $20.00 $16,000.00 $76.00 $60,800.00 $15.00 $12,000.00 $16,000.00 $16,000.00 $6,840.00 $6,840.00 $20,000.00 $20,000.00 $6,000.00 $6,000.00 $9,700.00 $9,700.00 $22,980.00 $22,980.00 $35,000.00 $35,000.00 $6,000.00 $6,000.00 $543,300.00 $588,160.00 $563,300.00 $604,000.00
McGuire & Hester GradeTech, IncGaub Excavating and TruckingGaleb Paving, Inc

Bid Item List
Item
No.

Quantity
(Approx) Units Item Description
1 15,000 CY Removal and Disposal of milling stockpile
2 1 LS SWPPP & Site Restoration
3 800 CY Relocation of Milling to Onsite Parking Area
4 1 LS Grading of Onsite Parking Area
5 1 LS Mobilization
TOTAL SUBMITTED BASE BID:
2025 Millings Stockpile Removal
Proposal Opening: 09/10/2025 @ 11:00 AM
Bid Summary 9 10 11
Unit Price Total Unit Price Total Unit Price Total
$44.00 $660,000.00 $38.00 $570,000.00 $83.91 $1,258,650.00 $50,000.00 $50,000.00 $89,000.00 $89,000.00 $30,000.00 $30,000.00 $25.00 $20,000.00 $20.00 $16,000.00 $125.00 $100,000.00 $18,000.00 $18,000.00 $38,000.00 $38,000.00 $15,000.00 $15,000.00 $12,000.00 $12,000.00 $64,000.00 $64,000.00 $20,000.00 $20,000.00 $760,000.00 $777,000.00 $1,423,650.00
Penkor Wrecking Silicon Valley PavingNorcal Dozers

ATTACHMENT 2
Project Funding to Date Amount Totals
2025-26 CIP Allocation $0

TOTAL FUNDING TO DATE
Anticipated Project Expenditures
Midland Construction - Maintenance & Trade Services Agreement $414,444 Project Contingency (Approximately 5%) $132,000

TOTAL ANTICIPATED PROJECT EXPENDITURES
Funding Balance/ (Shortfall)
Current (Shortfall) (546,444)
Funding to Cover Shortfall
Allocate from Gas Tax Fund (Fund 160) $400,000
Allocate from Street CIP - General Fund (Fund 211) $146,444 Total Transfer of Funding to Cover Shortfall $546,444
$546,444
$0

BERNAL RECLAIMED ASPHALT PAVEMENT STOCKPILE REMOVAL
CIP NO. 26580
10/21/25

Item #19

CITY COUNCIL AGENDA REPORT

October 21, 2025
Public Works - Utilities Division

TITLE: APPROVE UPDATES TO THE UTILITY DISCOUNT BILLING PROGRAM

SUMMARY
As part of the process to update the City's utility rates, staff evaluated the current utility bill discount program and received feedback from the City Council at a public meeting on September 16, 2025. Since funding for the utility discount program is paid for by the General Fund, not the utility Enterprise Funds, it is necessary to define a discount program that is both reasonable and sustainable within the City's General Fund budget. Staff has evaluated the City Council's recent direction and is returning with a recommendation and alternatives for updates to the utility discount program, clarifying eligibility criteria and better aligning the program with other water retailers in the Tri-Valley region.

RECOMMENDATION
Approve updates to the Utility Billing Discount Program, effective March 1, 2026, to:

1. Apply the discount to Pleasanton’s and Zone 7’s fixed and variable charges for water, and Pleasanton’s fixed charges for sewer

2. Reduce the maximum water usage to receive the discount to 24-hundred cubic feet (ccf)

3. Cap the maximum total discount program budget at $425,000, funded by General Fund allocation

4. Maintain the requirement for proof of residency for discount eligibility

5. Continue discount applications to low-income facilities and senior facilities, and residents in facilities with a shared master meter

6. Adopt a 30% utility bill discount to qualified low-income customers under the PG&E CARE Program

BACKGROUND
Current Discount Programs
The City currently offers two separate utility discount programs: a 20% discount for single- family residents based on the age of customers who qualify as a “senior” (age 65 or older), regardless of need or income level, and a 30% discount for residents who qualify as a low- income family when the registered account holder is participating in the PG&E CARE (California Alternate Rates for Energy) Program, which caps household income eligibility at $53,300 or less for a family of 3 (the average household size in Pleasanton is approximately

2.8). See https://www.pge.com/en/account/billing-and-assistance/financial- assistance/california-alternate-rates-for-energy-program.html#incometable

Residents cannot apply for both discounts. The discount applies to Pleasanton’s and Zone 7’s fixed and variable charges for water, and Pleasanton’s fixed charges for sewer. Under the

current program, the City limits the discount to only apply when the water customer’s bi- monthly water consumption is less than or equal to 30-hundred cubic feet (ccf).

These discount programs are funded through the City’s General Fund and are not funded by water or sewer rates. The senior discount program currently has approximately 3,200 enrolled customers. The low-income program currently has approximately 225 enrolled customers.

The General Fund expenditures in the utility discount program for FY 2023/24 and FY 2024/25 are summarized below:

With 225 enrolled customers, the average annual low income discount for FY 24/25 was $244 per customer at a 30% discount rate. With 3,200 enrolled customers, the average annual senior discount was $141 per customer at a 20% discount rate. These average discounts are expected to increase due to the recently approved water rate adjustments.

Staff researched the utility bill discount program and found that the program should be updated to clarify the eligibility criteria, ensure fiscal sustainability over time, and better align the programs with other water distributors in the Tri-Valley region.

Prior Discussion of Potential Program Changes
At the May 6, 2025, City Council meeting, staff discussed potential changes to the existing senior and low-income discount programs and received feedback from the City Council to return with a revised proposal that offers broad eligibility for the discount that considers the higher cost of living in Pleasanton.

On September 16, 2025, staff presented a draft recommendation to the City Council with potential updates to the Utility Billing Discount Program, that included creating a single program with a 30% utility bill discount to qualified low-income and income-qualified senior residents with less than 24-hundred ccf usage per water bill with a maximum cap of $425,000 in General Fund allocation.

The directions received from the September 16 City Council meeting were to return with a revised recommendation and alternatives that consider the following:
• Use an income-based discount program as the primary model and propose an

alternative discount program for senior residents with options with 80% and 100% AMI (Adjusted Median Income) qualification
• Apply 24-hundred ccf as maximum water usage to qualify for the discount program • Propose a method to ensure continuity and consistency of the discount program to qualified customers throughout the entire fiscal year with a maximum cap of $425,000 • Review the option to add proof of residency as an eligibility criteria.

DISCUSSION
Based on City Council direction and additional analysis, staff recommends that the utility discount program be adjusted to include the following requirements. Please note that recommendations one through five generally seemed to receive majority support from the City Council at the September 16 meeting and are presented here for review only:

1. Continue to apply the discount to Pleasanton’s and Zone 7’s fixed and variable charges for water, and Pleasanton’s fixed charges.

Staff recommends maintaining the discount program to be applied to the entire utility bill, including Pleasanton’s and Zone 7’s fixed and variable charges for water, and Pleasanton’s fixed charges for sewer.

2. Decrease from 30 ccf maximum usage to 24 ccf maximum usage to be consistent with the recent water rate study. The current discount program offers qualified customers a discount on their utility bill when their total usage is 30 ccf or less. Staff recommends changing the maximum consumption to 24 ccf per billing cycle to be consistent with the recent water rate study on September 18, 2025.

3. Cap the Utility Discount Program at a maximum of $425,000 annually, with a 6-month check in. The discount program is funded entirely from the City's General Fund, and the current program does not have a maximum cap, creating a risk of overburdening the General Fund. To mitigate this risk, staff recommends capping the utility discount program at a maximum annual General Fund contribution of $425,000, which is currently appropriated in the City's approved budget. This recommended cap amount corresponds to the discount program expenditure for FY 2023/24, which data were available at the time of budget development.

Staff will conduct a 6-month review of the program around September 2026 to assess participation levels, spending trends, and available balance and provide an informational memo to City Council to include actual expenditures and projection of spending through the end of the fiscal year. If the remaining expenditures are projected to exceed the cap at the end of the third billing cycle, or when the actual expenditures exceed 50% of the total allocated cap before the 6-month time period, staff will return to the City Council with a recommendation for potential adjustments to the program.

4. Continue to require proof of residency with no minimum length of residency. Currently, applicants must show proof of residency by providing a copy of their PG&E bill showing active enrollment in the CARE program and/or a copy of their driver's license that matches the name and service location on the utility bill. The applicant must be the primary account holder of the water and sewer account, and must be a full-time resident at the address where the discount will be received. In addition, the account must be in good

standing, with any past-due payments resolved. Requiring residency ensures the discount directly benefits households living at the service address, protects program integrity, promotes fairness among ratepayers, and supports the City’s goal of assisting local residents experiencing financial hardship. Accordingly, staff recommends the residency requirement continue without changes.

There was discussion at the September 16 City Council meeting about potentially adding a minimum residency requirement. While legally feasible, a minimum residency requirement is administratively burdensome, is not standard practice, and creates potential equity issues by disadvantaging newer residents. In addition, the current utility database shows the start of water service but does not capture information on length of residency. If this requirement is added, additional resources and funding will be required to collect, verify and enter data into the current utility billing database. For this reason, staff does not recommend a minimum residency requirement. If the City Council would like to proceed with this option, staff would need to develop a staffing model and this requirement could be applicable in future years.

5. Continue with the current process for handling low-income facilities and senior facilities with a shared master meter. The City currently has a process to manage customers with a shared water meter. Low-income and senior living facilities that meet the current discount program criteria received the utility discount for the facility. Unit residents in the shared meter facility do not apply separately for a utility discount, as the discount is already approved and applied to the master meter. For multifamily properties with shared meters that do not meet the criteria of the current discount program, individual unit residents may apply for separate discount assistance with the City. When approved, the City calculates the appropriate discount amount and sends the individual unit residents a refund check at the end of the year. Staff recommends following the same procedures that are currently in practice, with modifications to the qualification criteria and prioritization criteria for eligible customers, if approved by the City Council.

Recommendation 6 required additional analysis and discussion, per direction from the City Council at the September 16 meeting, and staff now recommend the following program updates, with alternatives.

6. Update Utility Discount Structure. Based on City Council feedback at the September 16 meeting, staff recommends the following utility discount structure:
• Staff Recommendation: Single-Tier Discount Program based on PG&E CARE Eligibility. Staff recommends a single discount program that offers a 30% discount to all qualified customers who meet recommendations 2, 4, and 5 above, and are also eligible for the PG&E CARE program. This recommendation would also require seniors to qualify based on CARE program eligibility, effectively creating a single income-based program, regardless of age. See below for income eligibility levels:

This approach supports the City Council’s priorities of responsible financial planning and equitable use of public funds by ensuring that limited utility discount funds are distributed fairly and sustainably. While the age-based senior discount supports community members who may be living on fixed incomes, subsidizing households based solely on age does not ensure that the City's limited financial resources are directed to those most in need. By aligning Pleasanton’s utility discount with the PG&E CARE Program, the City can ensure that the discount reaches residents who are both income-qualified and verifiably in financial need.

The CARE Program uses a well-established, state-approved income verification process, which minimizes the administrative workload for staff and eliminates the need for the City to manage its own income verification system. It also aligns with regional affordability programs, making it easier for residents to understand and access.

According to the 2023 U.S. Census data, approximately 26,569 households live in Pleasanton, while the City’s current utility billing system includes 21,050 active accounts. Not all households have a utility account as they may have a shared meter. (Source: Census Reporter – Pleasanton, CA https://censusreporter.org/profiles/16000US0657792-pleasanton-ca/)

Per the 2023 Census data, approximately 14% of Pleasanton households (3,720 out of 26,569) earn less than $50,000 per year, making them potentially eligible for the PG&E CARE low-income discount program. If the 14% assumption is applied to 21,050 account holders, that would mean up to 2,950 eligible households could potentially be eligible for the PG&E CARE discount. At an estimated $244 per household, that would cost the City approximately $720,000 per year. It is important to note, however, that, participation in the City’s low-income discount program has been limited, with about 225 of the City’s 21,050 accounts (about 1%) currently enrolled in the City’s low-income utility discount program.

For comparison, approximately 17% of Pleasanton households (4,590 out of 26,569) are headed by seniors aged 65 or older. The City currently provides an age-based discount to 3,200 senior accounts, representing about 88% of the estimated senior households. If participation increased to full enrollment (approximately 3,637 senior accounts) and the average annual discount per account remained at $141 (based on FY 2024–25 expenditures of $450,104 divided by 3,200 accounts and based on 20% discount), the total annual senior discount program cost would be approximately $511,500.

The Census data do not include income distribution by age group, so it is not possible to determine how many low-income households are also senior households. As a result, the potential impact on senior residents under a revised income-based discount program cannot be precisely estimated. In total, maintaining the discount programs under current participation assumptions would cost more than the available General Fund budget of $425,000. Therefore, the staff recommendation of a single discount program based on PG&E CARE eligibility provides the highest certainty that the neediest households would be able to receive the full discount without oversubscribing the General Fund allotment.

These figures are estimates based on interpolated data and should be interpreted with caution. In the absence of more detailed demographic and income information, the precise fiscal impact to the General Fund and discount program participants cannot be fully predicted.

Alternative 1: Two-Tiered Discount Program at 80% AMI for Seniors. As an alternative, the City could create a two-tiered utility discount program in which two groups are eligible to receive a discount:
• Group 1: PG&E CARE eligible customers (including seniors) - 30% discount • Group 2: Seniors aged 65 and over with income equal to or below 80% Area Median Income (AMI) consistent with the maximum income and rent limit for the Pleasanton Homeownership Assistance Program (PHAP). See Table 2 above - 20% discount

Under Alternative 1, when accepting and approving discount applications, Group 1 (PG&E CARE program customers) will have first priority until the maximum number of applicants (estimated at 1,550 annually) is reached. Group 2 (Senior aged 65 and 80% AMI) applicants will be approved after all Group 1 applicants are reviewed and approved, until the maximum application limit is reached. If the discount program exceeds the midpoint of the capped budget of $425,000 at the 6-month period, Group 1 will be prioritized to continue receiving the utility discount for the remainder of the fiscal year. Group 2 may receive a reduced discount, or the discount will be discontinued for the Group 2 applicants until the new fiscal year budget is approved.

According to the census data, approximately 24%, or 6,376 households earned $100,000 or less in Pleasanton in 2023, which is generally equivalent to 80% AMI for a family of 3. If this estimate is applied to 21,050 utility account holders, up to 5,050 additional households could be eligible to receive the 20% discount, costing the General Fund up to an additional $712,000 per year.

Staff does not recommend Alternative 1, as this program will incur administrative costs that are not currently included in the budget and could exceed the allocated budget. However, if there is a strong desire by the City Council to preserve a two-tiered discount program with an age-based category for seniors at a higher income (80% AMI) threshold, staff recommends Alternative 1 as the most feasible and equitable alternative. • Alternative 2: 2-Tiered Discount Program at 100% AMI for Seniors. Under Alternative 2, there are two groups