Pleasanton City Council
December 16, 2025

CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, December 16, 2025
7:00 PM
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566

The meeting will be held in-person, broadcast live on Channel 29 and streamed live for viewing at the following links TV30 https://www.tri-valleytv.org, the City's website in the Meetings portal (a red dot will indicate a live meeting) https://www.cityofpleasantonca.gov/, and the City's YouTube channel: https://www.youtube.com/user/TheCityofPleasanton.

Public participation: It is requested that members of the public wishing to address the City Council submit a speaker card. When public comment is opened on an agenda item, individuals may speak once per agenda item.

To submit written public comment regarding an open session item on this meeting agenda visit https://forms.cityofpleasantonca.gov/f/writtenpubliccomment. Comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting.

In Person at Council Chamber:
• Submit a physical speaker card to the City Clerk at the meeting. When your name is called, please provide comment at the podium.

CALL TO ORDER
• Welcome and Pledge of Allegiance - Cm. Testa
• Roll Call
Resolution No. 2025-068
Ordinance No. 2304

REPORT ON CLOSED SESSION

AGENDA AMENDMENTS

CONSENT CALENDAR
Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

City Council

1. Ratify Mayor's appointment of a Vice Mayor and City Council assignments to various boards and commissions for calendar year 2026

2. Approve amended Employment Contracts of City Manager Gerry Beaudin and City Attorney Dan Sodergren to provide for salary increases of 3.5% effective September 1, 2025

City Council Agenda Page 2 of 4 December 16, 2025

Community and Economic Development

3. Actions of the Zoning Administrator and Planning Commission

4. Adopt Ordinance No. 2302 approving a major modification to the approved development plan for PUD-54, to install an electric gate at the entrance to Winding Oaks Drive, as filed under Case No. PUD-54-01M

5. Adopt Ordinance No. 2303 finding amendments to the Zoning Code are exempt from the California Environmental Quality Act under guidelines section 15061(b)(3) and approving amendments to Chapters 18.08, 18.12, 18.20, 18.22, 18.68, 18.103,

18.104, 18.105, 18.110, 18.116, 18.124, 18.128, 18.132, and 18.144 of the Pleasanton Municipal Code to implement modifications to design review, noticing, appeals, and other process streamlining, and rescinding City Council Resolution No. 91-132, as filed under Case P25-0352

6. Authorize the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc, in the amount of $168,858 for the development of a Railroad Quiet Zone in Pleasanton

7. Approve $453,435 in additional grant funding towards the construction and operation of Tri-Valley Haven’s domestic violence shelter including $228,805 in Permanent Local Housing Alllocation (PLHA) Funds for near-term shelter operating costs; and $224,630 in federal Community Development Block Grant (CDBG) funding for the shelter rebuild currently in progress
a. Approve the City of Pleasanton’s Application for $228,805 in Permanent Local Housing Allocation (PLHA) Funding to support Tri-Valley Haven's near-term operation of the domestic violence shelter, including related actions to 1) Authorize the City Manager to submit an application to the State of California, Department of Housing and Community Development for the PLHA funds and accept the funds upon award, and 2) Approve related budget adjustments in Miscellaneous Grant Fund (Fund 116); and 3) Approve an Amendment to the Professional Services Agreement with Tri-Valley Haven for shelter operating costs b. Direct staff to complete the Substantial Amendment to the Fiscal Year 2025/26 Annual Action Plan to allocate $224,630 in federal Community Development Block Grant (CDBG) funds to Tri-Valley Haven
Finance

8. Accept the monthly disbursements and investment report for October 2025

9. Adopt a resolution approving an update to the City's Purchasing Procedures Manual
Human Resources

City Council Agenda Page 3 of 4 December 16, 2025

10. Adopt a resolution approving the proposed Memorandum of Understanding between the City of Pleasanton and the Pleasanton City Employees Association/AFSCME Local 955, with term ending March 31, 2028

11. Adopt a resolution approving the proposed pay schedule for management and confidential employees

12. Adopt a resolution approving compensation for Temporary, Part-time/Seasonal classifications and amending the salary structure
Information Technology

13. Authorize the City Manager to enter into an agreement with the Environmental Systems Research Institute (ESRI) for Geographic Information System (GIS) service and software maintenance in the amount of $191,400 for a period of three years
Library and Recreation

14. Adopt a resolution updating the Master Fee Schedule Section XII - Pioneer Cemetery

15. Authorize the City Manager to enter into an agreement with American Cemetery Maintenance and Burial for Professional Cemetery Operation Services in the amount not to exceed $175,000 for a one-year contract

16. Authorize the City Manager to enter into an agreement with Black Tie Transportation to provide management and operations for the Pleasanton Rides program for a period of five years in an amount not to exceed $1,892,400

17. Approve the Parks and Recreation Commission's workplan priorities for Fiscal Years 2025/26-2026/27

MEETING OPEN TO THE PUBLIC

18. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.

19. Receive a milestone progress report and a presentation on the Asset Management Plan Results, CIP No. 24460

MATTERS INITIATED BY COUNCIL

COUNCIL REPORTS

City Council Agenda Page 4 of 4 December 16, 2025

Brief reports on conferences, seminars, and meetings attended by the Council

ADJOURNMENT

Notice
Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.

There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.

Accessible Public Meetings
The City of Pleasanton can provide special assistance for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation (e.g., an assistive listening device), please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at the earliest possible time. If you need translation or interpretation assistance, please provide at least two working days’ notice prior to the meeting date.

Item #1

CITY COUNCIL AGENDA REPORT

December 16, 2025
City Council

TITLE: RATIFY MAYOR'S APPOINTMENT OF A VICE MAYOR AND CITY COUNCIL

ASSIGNMENTS TO VARIOUS BOARDS AND COMMISSIONS FOR CALENDAR YEAR 2026

SUMMARY
Each year, the Mayor reviews and revises, as necessary, assignments to various City Council subcommittees and local and regional boards and commissions. Accordingly, the City Council is asked to ratify assignments for 2026.

At the same meeting, a member of the City Council is selected to serve as Vice Mayor for the coming year.

RECOMMENDATION
Ratify Mayor's appointment of Councilmember Matt Gaidos as Vice Mayor and the City Council assignments to various boards and commissions for calendar year 2026.

BACKGROUND
This item is placed on the agenda in accordance with City Council Rules of Procedure, Section

6.2, which stipulates that in December of each year, the Mayor shall appoint, with approval of the City Council, representatives to serve on City Council subcommittees and regional boards and commissions for the next calendar year. At the same meeting, a Councilmember is selected to serve as the Vice Mayor for the upcoming year.

DISCUSSION
The City of Pleasanton is represented by its elected officials on numerous regional organizations having jurisdiction over policy matters affecting the City. In addition, Councilmembers serve on a variety of City Council subcommittees for the purpose of advising the full City Council on other policy matters. Councilmembers have been assigned close to an equal number of boards, as scheduling allows. Changes to this year's subcommittees include the dissolution of the City of Dublin and the City of Livermore liaison subcommittees. The City of Livermore already dissolved this committee in 2025. The cities of Pleasanton, Dublin, and Livermore are committed to continued partnership, collaboration, and communication that will not be adversely impacted by this change.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is an administrative matter of City business.

OUTREACH
No outreach was conducted as this item is an administrative matter of City business.

2026 CITY COUNCIL

SUBCOMMITTEE AND REGIONAL BOARD ASSIGNMENTS
December 16, 2025
VICE MAYOR - Matt Gaidos

MEMBERSHIP MEMBER(S) ALTERNATE
Alameda County Liaison Committee 2 members Balch/Testa
Audit Committee 2 members Balch/Eicher
Dublin San Ramon Services District Liaison Committee 2 members Eicher/Testa East Bay Regional Park District Liaison Committee 2 members Eicher/Gaidos Alameda County Fair Liaison Committee 2 members Eicher/Testa Legislative Advocacy Committee 2 members Gaidos/Testa
LPFD Joint Powers Authority 2 members Balch/Eicher
PUSD Liaison Committee 2 members/1 alt Balch/Gaidos Nibert Waste and Recycling Committee 2 members Eicher/Gaidos
Zone 7 Liaison Committee 2 members Balch/Nibert

LOCAL & REGIONAL BOARDS, COMMITTEES
Alameda County Mayors' Conference mayor/vice mayor Balch/Gaidos Alameda County Transportation Commission 1 member/1 alt Balch Eicher Alameda County Mosquito Abatement District 1 member Nibert Alameda County Waste Management Authority 1 member/1 alt Gaidos Eicher Altamont Landfill Community Monitor Committee 1 member Testa Altamont Landfill Open Space Committee 1 member/1 alt Nibert Eicher Association of Bay Area Governments (Gen'l Assembly) 1 member/1 alt Gaidos Nibert Ava 1 member/1 alt Balch Nibert
iGate Board 1 member/1 alt Testa Nibert
Innovation TriValley 1 member Testa
League of California Cities -East Bay Division 1 member/1 alt Eicher Nibert Livermore Amador Valley Transit Authority 2 members/1 alt Eicher/Testa Nibert Livermore Amador Valley Water Management Agency 2 members/1 alt Nibert/Testa Gaidos Tri-Valley-San Joaquin Valley Regional Rail Authority 1 member Nibert Tri-Valley Transportation Council 1 member/1 alt Testa Eicher

COUNCIL SUBCOMMITTEES
ATTACHMENT 1

ATTACHMENT 1

SECOND AMENDMENT TO AMENDED AND RESTATED EMPLOYMENT

CONTRACT CITY MANAGER
This Second Amendment to Employment Contract City Manager (Second Amendment) is made and entered into December 16, 2025, between the City of Pleasanton and Girard “Gerry” Beaudin.

WHEREAS, City and Beaudin entered into an employment contract on April 19, 2022, a first Amendment on December 20, 2022, an Amended and Restated Employment Contract City Manager on October 17, 2023, and a First Amendment to Amended and Restated Employment Contract City Manager on December 3, 2024.

The parties wish to amend the 2024 First Amendment to Amended and Restated Employment Contract with this Second Amendment.

WHEREAS, the Mayor and City Council reviewed Mr. Beaudin’s performance on December 3, 2025, considered a salary survey of city managers from similar jurisdictions, and reviewed his accomplishments in leading the organization.

NOW THEREFORE, in exchange for valuable consideration, the parties agree as follows:

A. Section 3. Compensation of the Contract is amended to provide that salary will increase by 3.5 percent effective September 1, 2025, to $343,512 annually.

B. Excepted as provided herein, all other terms and conditions of the Contract shall remain in full force and effect.

Executed as of the first date written above.

CITY OF PLEASANTON

_______________________________ __________________________ Jack Balch, Mayor Gerry Beaudin

Attest:

_______________________________
Jocelyn Kwong, City Clerk

Approved as to form:

_______________________________
Julie Harryman, Assistant City Attorney

ATTACHMENT 2

SIXTH AMENDMENT TO EMPLOYMENT CONTRACT CITY ATTORNEY

This Sixth Amendment to Employment Contract City Attorney (Sixth Amendment) is made and entered into December 16, 2025, between the City of Pleasanton and Daniel Sodergren.

WHEREAS Daniel Sodergren has served as Pleasanton’s City Attorney since 2016 pursuant to an Employment Contract City Attorney dated April 19, 2016, as amended by First (2017), Second (2019), Third (2021), Fourth (2022), and Fifth (2023) Amendments (collectively the Contract); and
WHEREAS, the Mayor and City Council reviewed his performance on December 3, 2025, and considered a salary survey of city attorneys from similar jurisdictions.

NOW THEREFORE, in exchange for valuable consideration, the parties agree as follows:

A. Section 3. Compensation of the Contract is amended to provide that salary will increase by 3.5 percent effective September 1, 2025, to $301,905 annually.

B. Excepted as provided herein, all other terms and conditions of the Contract shall remain in full force and effect.

Executed as of the first date written above.

CITY OF PLEASANTON

_______________________________ __________________________ Jack Balch, Mayor Daniel Sodergren

Attest:

_______________________________
Jocelyn Kwong, City Clerk

Approved as to form:

_______________________________
Julie Harryman, Assistant City Attorney

Item #3

CITY COUNCIL AGENDA REPORT

December 16, 2025
Community and Economic Development

TITLE: ACTIONS OF THE ZONING ADMINISTRATOR AND PLANNING

COMMISSION

PUD-85-15-22M, Helping Hands
Application for a lot-specific Planned Unit Development (PUD) modification to allow the construction of accessory structures and improvements outside the approved building envelope at 1904 Toyon Court.

Approved. (20 days)

Prepared by: Submitted by: Approved by:

Derek Farmer
Assistant Director of
Community and Economic
Development

Ellen Clark
Director of Community and
Economic Development

Gerry Beaudin
City Manager

Item #4

CITY COUNCIL AGENDA REPORT

December 16, 2025
Community and Economic Development

TITLE: ADOPT ORDINANCE NO. 2302 AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF PLEASANTON APPROVING A MAJOR MODIFICATION TO THE APPROVED DEVELOPMENT PLAN FOR PUD-54, TO INSTALL AN ELECTRIC GATE AT THE ENTRANCE TO WINDING OAKS DRIVE, AS FILED UNDER CASE NO. PUD- 54-01M

The foregoing Ordinance No. 2302 was introduced at a regular meeting of the City Council on December 2, 2025, by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None
Abstain: None

ORDINANCE NO. 2302

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

APPROVING A MAJOR MODIFICATION TO THE APPROVED DEVELOPMENT PLAN FOR PUD-54, TO INSTALL AN ELECTRIC GATE AT THE ENTRANCE TO WINDING OAKS DRIVE, AS FILED UNDER CASE NO. PUD-54-01M

WHEREAS, on April 25, 2025, Tony and Linda Brunetti on behalf of Winding Oaks Drive residents (“Applicant”) applied for a PUD Major Modification approval under Case No. PUD-54- 01M to install a gate at the entrance to Winding Oaks Drive (“Property); and

WHEREAS, the Property is designated Low Density Residential and Open Space in the General Plan; and

WHEREAS, the Property is located within the PUD-54 area, following the development plan approved by City Council Ordinance 1938; and

WHEREAS, on October 22, 2025, with a 5-0 vote, the Planning Commission made the findings, and recommended to the Pleasanton City Council PUD-54-01M be approved; and

WHEREAS, on December 2, 2025, the Pleasanton City Council held a duly noticed public hearing on this application and considered all public testimony, agenda reports, and related materials, and the recommendations of City staff and the Planning Commission.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Prior to taking action on the Project, and at a properly noticed public meeting, the City Council reviewed written and oral staff reports, conducted a public hearing on the Project and took testimony, and received into the record all pertinent documents related to the Project (collectively, the “Record Evidence”). The City Council’s determination is based on the Record Evidence, which is incorporated into this Ordinance by reference.

SECTION 2. The project is within the scope of the Vineyard Avenue Corridor Specific Plan Environmental Impact Report (EIR). No additional environmental review is required under the California Environmental Quality Act (CEQA) Section 15162 because no substantial changes to the PUD are proposed, no substantial changes have occurred with respect to the circumstances under which the project is undertaken, and no new information of substantial importance shows that the project will have one or more significant effects not discussed in the previous EIR.

SECTION 3. With respect to the Planned Unit Development application, PUD-54-01M, The City Council makes the following findings and determinations with respect to each of the considerations for approval of a PUD Development Plan as required by Section 18.68.110 of the Pleasanton Municipal Code (PMC):

1. Whether the proposed development plan is in the best interest of the public health, safety, and general welfare.

The City Council finds that the proposed project, as conditioned, meets all applicable City standards concerning public health, safety, and welfare. The proposed gate will be designed to meet the requirements of the California Building Code, California Fire

Ordinance No. 2302

Code, and other applicable codes. As such, the Commission concludes this finding can be made.

2. Whether the proposed development plan is consistent with the Pleasanton General Plan and any applicable specific plan.

General Plan Circulation Element Program 7.4, calls for the City to “discourage new gated communities,” and Community Character Element 17.1 calls for “neighborhoods [to be] open and accessible to one another.” Although the General Plan discourages gated communities, their installation is not prohibited, and there are numerous gated private streets and communities throughout Pleasanton that have been approved over time and based on a variety of circumstances and factors justifying their installation.

Some gates may have originally been agricultural gates, gates installed before a property was annexed into the City, or gates may have been approved prior to or despite the General Plan program. One such gate is at the base of Silver Oaks Terrace, within one mile of the subject area. Ruby Hill is a gated community located off Vineyard Avenue, and recently, the Merritt project, an age-restricted community, was approved with a gated entrance. As amended by PC Resolution No. 2025-20, the Vineyard Avenue Corridor Specific Plan allows for gates on private streets if there are unusual circumstances justifying the installation. Winding Oaks Drive is a private street serving a limited number of properties, with no through connection that would be impeded by its installation. Together, these site specific conditions, as well as the recent break-in attempt, would be considered an “unusual circumstance” that justifies the installation of a gate, despite the General Plan’s broader policy intent to discourage them. As such, the City Council concludes that this finding can be made.

3. Whether the proposed development plan is compatible with the previously developed properties in the vicinity and the natural, topographic features of the site.

The City Council finds that the proposed project is consistent with the existing development, in that there will be limited visual impact. Further, agricultural protection gates are permitted throughout the Vineyard Avenue Corridor Specific Plan area, and as amended by City Council Resolution No. 2025-067 the Vineyard Avenue Corridor Specific Plan allows for gates on private streets if there are unusual circumstances justifying the installation. Further, there are security gates at access points to Ruby Hill and a gate at the base of Silver Oaks Terrace. The proposed gate would be in keeping with the amended VACSP and compatible with some of the surrounding subdivisions.

4. Whether grading in conjunction with the proposed development plan takes into account environmental characteristics and is designed in keeping with the best engineering practices to avoid erosion, slides, or flooring, and to have as minimal an effect upon the environment as possible.

The City Council finds that there is no impact from grading associated with the proposed gate. Additionally, dust suppression measures will be required as a Condition of Approval.

5. Whether streets, buildings, and other manmade structures have been designed and located in such a manner to complement the natural terrain and landscape.

The Council finds the proposal is reasonably sensitive to existing landscaping, maintaining the limited on-site vegetation. As conditioned, the gate will not impact users of the Old Vineyard Avenue Trail or disrupt existing trees or landscaping.

Ordinance No. 2302

6. Whether adequate public safety measures have been incorporated into the design or the proposed development plan.

The proposed project’s intent is to enhance the safety of the residents on Winding Oaks Drive by limiting access to the street. As conditioned, the gate will allow first responders to access the court in the event of an emergency. In addition, the proposed gate will be required to meet the requirements of applicable City and State codes. As such, the Council concludes that this finding can be made.

7. Whether the proposed development plan conforms to the purposes of the PUD district.

The City Council finds the proposed the proposed project is consistent with the intent of PUD-54. Among the purposes of the PUD designation is to permit flexibility in designing a project compatible with the physical features of the property. In addition, the intent is to maintain adequate privacy, and separation between dwellings. The project will not impact the intent of the district. As such, the Council concludes that this finding can be made.

SECTION 4. The City Council approves case PUD-54-01M, the application of Linda and Tony Brunetti for PUD Major Modification approval to install a gate at the entrance to Winding Oaks Drive, subject to the conditions as shown in Exhibit A, attached hereto and made part of this ordinance by this reference.

SECTION 5. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.

SECTION 6. This ordinance shall be effective thirty (30) days after its passage and adoption.

{Signatures to follow on next page}

Ordinance No. 2302

The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on December 2, 2025, and adopted at a regular meeting on December 16, 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
______________________________
Jack Balch, Mayor

ATTEST:

____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

____________________________
Daniel G. Sodergren, City Attorney

Ordinance No. 2302

EXHIBIT A

CONDITIONS OF APPROVAL

PUD-54-01M
Winding Oaks Drive
December 16, 2025

The applicant is hereby notified, as part of this approval, that (s)he is required to satisfy and maintain compliance with the conditions of approval below. Where approval by the Director of Community Development, Planning Division, Director of Engineering/City Engineer, City Attorney, Chief Building and Safety Official, Fire Department or other City staff is required, review shall be for compliance with all applicable conditions of approval, adopted policies and guidelines, ordinances, laws and regulations, and accepted practices related to the approval. In addition to complying with the conditions below, the applicant is required to comply with all applicable federal, state, and local laws that pertain to this project whether or not specifically noted herein.

This approval is granted for a Planned Unit Development Major Modification to PUD- 54's approved development plan to install an electric gate at the entrance to Winding Oaks Drive. Development shall be substantially as shown on the project materials listed below:

a. Project plans, Exhibit B, prepared by Terry Townsend, Architect for Linda and Tony Brunetti dated “Received” on April 24, 2025, and kept on file in the Planning Division of the Community Development Department.

THIS APPROVAL IS GRANTED SUBJECT TO THE FOLLOWING CONDITIONS:

1. APPROVAL AND REVISIONS: The proposed development shall be in substantial conformance with the “Approved Plans”, except as modified by the following conditions. Minor changes to the plans may be allowed subject to the approval of the Director of Community Development if found to be in substantial conformance with the approved exhibits. Planning Division approval is required before any changes are implemented in site design, grading, architectural design, colors or materials, landscape material, etc.

2. EXPIRATION – RESIDENTIAL PUD MODIFICATION: The PUD modification approval shall lapse two years from the effective date of this Ordinance.

3. CONDITIONS OF APPROVAL CHECKLIST: The applicant shall submit a “Conditions of Approval Checklist” indicating all conditions in Exhibit A have been satisfied, incorporated into the building permit plans or improvements plans, and/or addressed. Said checklist shall be incorporated as one of the first four

Ordinance No. 2302

plan sheets of all building permit and engineering permit plan submittals for review by the City prior to issuance of permits.

4. APPEAL PERIOD: The building permit submittal will only be accepted after completion of the appeal period provided in the Municipal Code unless the applicant submits a signed statement acknowledging the plan check fees may be forfeited in the event the approval is overturned on appeal, or the design is significantly changed as a result of the appeal. In no case will a building permit be issued prior to the expiration of the appeal period.

5. PUD PERIOD: The building permit submittal will only be accepted after the ordinance approving the Planned Unit Development (PUD) development plan becomes effective, unless the applicant submits a signed statement acknowledging the plan check fees may be forfeited in the event the ordinance is overturned. In no case will a building permit be issued prior to the PUD ordinance amendment being in effect.

6. LIABILITY AND INDEMNIFICATION: To the extent permitted by law, the project applicant shall hold harmless, defend (with counsel acceptable to the City), and indemnify the City, its City Council, its officers, commissions, employee and agents from and against any claim, action, or proceeding brought by a third party against the indemnified parties and/or the applicant to attack, set aside, or void the approval of the project or any permit authorized hereby for the project, including without limitation, reimbursing the City its attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice.

PLANNING DIVISION – 925-931-5600

7. KEYPAD LOCATION: The keypad shall be positioned where a driver can easily reach the controls without their vehicle obstructing trail users and without their vehicle positioned within the gate swing area. Further, exiting vehicles must pause at the STOP control and wait if trail users are present.

The swing of the gate could potentially impact a vehicle stopped at the intersection. The application shall indicate how these conflicts will be addressed prior to issuance of Building Permit.

8. FINAL INSPECTION: Final inspection by the Planning Division is required prior to Building Permit Final.

9. CULTURAL RESOURCES/HUMAN REMAINS: If any prehistoric or historic artifacts, or other indication of cultural resources are found once the project construction is underway, all work shall stop within 20-meters (66 feet) of the find. A qualified archaeologist shall be consulted for an immediate evaluation of the find prior to resuming groundbreaking construction activities within 20 meters of the find. If the find is determined to be an important archaeological resource, the resource shall be either avoided, if feasible, or recovered consistent with the

Ordinance No. 2302

requirements of the State California Environmental Quality Act (CEQA) Guidelines. In the event that human remains are discovered during grading and construction of the project, work shall stop immediately. There shall be no disposition of such human remains, other than in accordance with the procedures and requirements set forth in California Health and Safety Code Section 7050.5, Public Resources Section 5097.98, and Title 14 California Code of Regulations Section 15064.5. These code provisions require notification of the County Coroner, who may then notify the Native American Heritage Commission, who in turn must notify the persons believed to be most likely descended from the deceased Native American for appropriate disposition of the remains. A similar note shall appear on the building permit and/or improvement plans.

Fees

10. FEES: The applicant shall pay any and all fees to which the property may be subject, prior to issuance of grading and/or building permits, or prior to recordation of the final map, whichever is applicable. The type and amount of the fees shall be those in effect at the time the permit is issued.

BUILDING AND SAFETY DIVISION – 925-931-5300

11. BUILDING AND FIRE CLEARANCE: Prior to issuance of a business license, the applicant shall contact the Building and Safety Division and the Fire Department to ensure the proposed use of the tenant space meets Building and Fire Code requirements. If required, the applicant shall obtain all appropriate City permits.

ENGINEERING DEPARTMENT – LAND DEVELOPMENT – 925-931-5650

12. CONDITIONS OF APPROVAL: These conditions of approval shall be depicted on a plan sheet(s) in the submitted plans for construction. (Address this condition prior to plan approval)

13. PUBLIC WORKS DIVISION FEES FOR SERVICE: The Public Works Division assesses fees for services including plan-check, permit issuance, and inspection according to the City’s adopted Master Fee Schedule. These fees are separate and distinct from fees assessed by the Community Development Department (including Planning and Building Division fees). The applicant is responsible for payment of all Public Works Division fees prior to services rendered or permit issuance, whichever is first. (Address this condition prior to plan approval)

14. ENCROACHMENT PERMIT: Any work performed within the City’s right-of-way, City easements, or City-owned property shall be subject to an Encroachment Permit as defined in Pleasanton Municipal Code Chapter 13.04. All encroachment permit work is subject to adopted City of Pleasanton Standard Specifications and Details, and shall be performed by properly-licensed contractors as determined by the City Engineer. Said contractors must provide

Ordinance No. 2302

evidence of proper licensure, insurance and City-issued Business License upon application for a permit. (Address this condition prior to permit issuance)

15. UTILITY ENCLOSURES: Proposed utility enclosures including vaults, meter boxes, splice boxes, and pedestals shall be installed in the public right-of- way, in a public
service easement (PSE), or in a utility company specific easement. The locations for utility enclosures shall be considered in the following order of preference: (1) PSE area behind public sidewalk; (2) parkstrip area between the roadway curb & gutter and the sidewalk; (3) within the public sidewalk set flush to grade; (4) within driveway approach areas set flush to the surface with traffic-rated lids. In no case shall an above-ground pedestal or utility cabinet obstruct sight-line visibility for vehicle drivers at intersections or driveways. Above-ground pedestals or utility cabinets are preferred within the side- yard area of a corner residential lot rather than the front-yard.

Deviations from this standard must be approved by the City Engineer. (Address this condition prior to plan approval)

16. DRY UTILITIES (ELECTRICITY, CATV, TELECOM): All dry utilities including electricity, telecommunications, cable television, street lights, alarm systems, etc. required to serve the project shall be installed underground from the point- of-connection at the utility purveyor’s network to the service point. Aerial drops from utility poles will not be allowed without prior approval of the City Engineer. (Address this condition prior to plan approval)

17. TEMPORARY TRAFFIC CONTROL: Work in the public right-of-way or publicly- accessible easement areas require submittal, review, approval, and implementation of a temporary traffic control plan. The plan shall be in writing and subject to review and approval of the City’s Traffic Engineer. The plan must conform to the California Manual on Uniform Traffic Control Devices (CA MUTCD), with specific emphasis on Part 6 “Temporary Traffic Control”.

If Flaggers will be utilized, said personnel must be trained in the proper fundamentals of flagging moving traffic before entering the right-of-way. The City may demand to see evidence of said training before allowing said personnel into the right-of-way.

Any alterations to pedestrian paths of travel must conform to current standards for the disabled. Any walking member of the public with a visual impairment (cane or guide dog) must be escorted through the construction zone. (Address this condition during construction)

18. HIGH VISIBILITY SAFETY APPAREL: All workers on foot who are exposed to the hazard of vehicular traffic shall wear warning garments such as vests, jackets, or shirts manufactured in accordance with the requirements of the American National Standards Institute (ANSI)/International Safety Equipment Association (ISEA) 107-2004 Performance Class 2, high visibility safety apparel and headwear, or any updates adopted by Cal OSHA. During hours of darkness, warning garments shall be retroreflective with visibility from a minimum 1,000 feet. (Address this condition during construction)

Ordinance No. 2302

19. EXCAVATION SAFETY: All excavations must be performed in conformance with California Government Code Section 4216 et seq. No excavation shall occur until proper notice is provided to Underground Service Alert (usanorth811.org) by calling either 811 or 800-642-2444 at least 72-hours prior to the work so buried utilities can be marked. All
excavations shall be covered or barricaded to prevent entry when work is inactive.

Open excavations in the public right-of-way must be covered by skid-resistant steel plates that are firmly affixed to the surface with leading edges ramped. Excavations 5-feet and deeper require a protective system as defined by Cal-OSHA. If a shoring system or trench boxes will be utilized as the protective system, said system shall either be manufactured and installed according to manufacturer recommendations, or designed by a registered professional engineer and installed according to approved plans. No excavation shall be performed atop or adjacent to a high-risk facility until authorized by the owner of the facility. High-risk facilities are defined as gas transmission pipelines and hazardous liquid pipelines as regulated by the U.S.

Department of Transportation Pipeline and Hazardous Materials Safety Administration (US DOT PHMSA) (Address this condition during construction)

20. POLLUTANT REDUCTION IN STORMWATER: At no time during construction of the project shall pollutants be allowed to enter, clog, or contaminate storm drain pipe networks or open stormwater channels in violation of Pleasanton Municipal Code §9.14.080 et seq. The applicant shall contain all trash and debris for proper disposal to authorized landfills or recyclers. Erosion control features shall be deployed during the rainy season that extends from October 1st to April 15th each year, or any time rain is forecast outside of this period. Best Management Practices (BMPs) shall be strictly followed. Street sweepers must be employed if soil or debris is tracked onto the public roads from vehicles exiting the site. Standard BMPs are available from the California Stormwater Quality Association (CASQA), the United States Environmental Protection Agency (EPA), Caltrans, and others. Notes and/or illustrations shall be added to the plans that describe the BMPs to be utilized during construction. The use of manufactured erosion control woven blankets and straw wattles that utilize plastic monofilament netting is specifically prohibited. (Address this condition during construction)

21. DUST CONTROL: Dust control measures must be employed during all phases of construction to prevent airborne nuisance to neighboring properties. All stockpiles or unused materials that can create dust shall be covered or removed. Exposed soil areas shall be routinely watered until surfacing materials or landscaping is installed. Use of dust palliatives shall conform to Caltrans Standard Specification Section 18. Any damage caused by airborne dust to neighboring properties shall be cleaned with costs paid by the applicant. If the applicant fails the address dust as directed by the City, the City shall have the right to enter the property to effectuate the correction, with all costs paid by the applicant or levied as a lien against the applicant’s

Ordinance No. 2302

property. (Address this condition during construction)

22. PROPERTY NUISANCE: At no time during construction of the project shall the condition of the property become a nuisance as defined in Pleasanton Municipal Code §9.28.020. The City shall have the right to inspect the property for conditions that violate the code standard. If a nuisance is found, the applicant shall immediately submit a plan of correction.

Depending on the severity of the nuisance, the City may suspend all construction work until the condition is corrected. Any of the following conditions shall be considered severe: Leaking chemicals that can cause environmental damage; open excavations or any excavation deeper than 4 feet that lacks proper shoring; unsecured materials that can fall to the ground causing damage or injury; open or exposed utilities that could cause electrical shock or contamination of sewer, potable water systems, groundwater wells, or storm drainage networks. If the applicant fails to address the nuisance as directed by the City, the City shall have the right to enter the property to effectuate the correction, with all costs paid by the applicant or levied as a lien against the applicant’s property. (Address this condition during construction)

23. NOISE: Construction noise is regulated under Pleasanton Municipal Code Chapter

9.04. Noise is prohibited outside of the hours of 8:00 am and 8:00 pm daily except Sundays and holidays when noise is prohibited outside the hours of 10:00 am and 6:00 pm. Noise is defined as a level exceeding 83 dBA at a distance of 25 feet or 86 dBA at any point beyond the boundary of the property under construction. If the applicant fails to address the noise as directed by the City, the City shall have the right to enter the property to effectuate the correction, with all costs paid by the applicant or levied as a lien against the applicant’s property. Exceptions to these regulations require a special permit granted by the City for circumstances when strict compliance would be impractical or unreasonable, and contingent upon proper noticing to surrounding property owners that includes the dates and times when noise levels will be exceeded and the specific reasons why an exception to the regulation has been granted. (Address this condition during construction)

24. DAMAGE TO EXISTING PUBLIC OR PRIVATE IMPROVEMENTS: The applicant shall repair damage to existing public or private improvements on and near the project site and along the haul route at the applicant’s expense if caused by construction activities. (Address this condition prior to acceptance of improvements or issuance of an Occupancy Permit)

25. The City operates a buried public sanitary sewer main within Winding Oaks Drive. The pipe resides within a Public Service Easement (PSE) granted to the City on the referenced final map. The northern gate post appears to conflict with this buried pipe. The City requires ample clearance between permanent structures (such as the gate post) and the public sewer pipe for maintenance access. A minimum of 5’ horizontal clearance between the edge of the fence post foundation and the outside wall of the pipe shall be

Ordinance No. 2302

provided.

26. Buried electrical, gas, and telecommunication facilities were constructed in a 24”-wide trench that aligns with the curb-and-gutter along the north side of Winding Oaks Drive. The proposed northern gate post and keypad could potentially conflict with these existing facilities. The applicant shall have the utilities located by the various utility purveyors (PG&E, AT&T, Comcast, etc.) to assure the gate and keypad have adequate clearance to the existing facilities.

FIRE DEPARTMENT AND POLICE DEPARTMENT

27. KNOX BOX AND KEYPAD: Gate must be accessible via both Knox box by-pass key switch and keypad. The keypad code must be provide to the Pleasanton Police Department.

28. FIRE CODE: All construction shall conform to the requirements of the 2016 Pleasanton Fire Code and local ordinances. All required permits shall be obtained prior to work commencement.

LANDSCAPE ARCHITECTURE DIVISION – 925-931-5672

29. LANDSCAPING: Detail regarding impact to landscape and irrigation plans shall be included in the building permit plans. Landscape and irrigation must be replaced on-site should any be impacted by the gate placement, at the discretion of the City Landscape Architect. The drawings shall be subject to the review and approval of the City Landscape Architect prior to building permit issuance.

[END]

Item #5

CITY COUNCIL AGENDA REPORT

December 16, 2025
Community and Economic Development

TITLE: ADOPT ORDINANCE NO. 2303 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING AMENDMENTS TO CHAPTERS 18.08,

18.12, 18.20, 18.22, 18.68, 18.103, 18.104, 18.105, 18.110, 18.116, 18.124, 18.128,

18.132, AND 18.144 OF THE PLEASANTON MUNICIPAL CODE TO IMPLEMENT

MODIFICATIONS TO DESIGN REVIEW, NOTICING, APPEALS, AND OTHER PROCESS STREAMLINING [CASE P25-0352]

The foregoing Ordinance No. 2303 was introduced at a regular meeting of the City Council on December 2, 2025, by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None
Abstain: None

ORDINANCE NO. 2303

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING AMENDMENTS TO CHAPTERS 18.08, 18.12, 18.20, 18.22, 18.68, 18.103,

18.104, 18.105, 18.110, 18.116, 18.124, 18.128, 18.132, AND 18.144 OF THE

PLEASANTON MUNICIPAL CODE TO IMPLEMENT MODIFICATIONS TO DESIGN REVIEW, NOTICING, APPEALS, AND OTHER PROCESS STREAMLINING [CASE P25-0352]

WHEREAS, on July 15, 2025, the City Council conducted a workshop to identify its top priorities for the next two Fiscal Years. This direction was affirmed at the City Council’s August 19, 2025, meeting to include, as a priority project, amending the Pleasanton Municipal Code and improving processes to simplify permitting, reduce delays, streamline Design Review, and support business and retail attraction; and

WHEREAS, Pleasanton Municipal Code (PMC) Chapter 18.20 - Design Review has not undergone comprehensive updates since 1993; and

WHEREAS, the broad applicability of PMC Chapter 18.20 and outdated provisions often results in extended project approval timelines and resource demands for property owners, businesses, and staff; and

WHEREAS, the processes for public noticing and appeals also contribute to project delays and added costs for property owners and businesses; and

WHEREAS, the proposed amendments are consistent with the ONE Pleasanton Strategic Plan Strategy B Optimizing our organization - Evaluate the organization’s structure of community engagement opportunities (such as commissions and committees, and citizens’ academy) to improve information sharing, optimize staff efficiency, and provide greater service to the community; and

WHEREAS, the proposed amendments are consistent with Housing Element Goal 4:

Reduce governmental constraints to the development and improvement of housing where feasible; and

WHEREAS, the proposed amendments are consistent with Economic Development Strategic Plan Economic Development Strategic Plan Initiative 3.1.d: Evaluate retail permitting processes for opportunities to support and expedite and Initiative 5.1: Create business roadmap to provide clear pathway for zoning and permitting; and

WHEREAS, the City of Pleasanton is the lead agency on the Project, and the City Council is the decision-making body for the proposed approval of the Project; and

WHEREAS, on October 22, 2025, the Planning Commission held a duly noticed public hearing to consider the Project, all public comments and testimony, and findings; and then recommended approval of the Project to the City Council; and

WHEREAS, on December 2, 2025, the City Council held a duly noticed public meeting to consider the Project, all public comments and testimony, findings, and the Planning Commission recommendation.

Ordinance No. 2303

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Prior to taking action on the Project, and at a properly noticed public meeting, the City Council reviewed written and oral staff reports, conducted a public hearing on the Project and took testimony, and received into the record all pertinent documents related to the Project (collectively, the “Record Evidence”). The City Council’s determination is based on the Record Evidence, which is incorporated into this Ordinance by reference.

SECTION 2. The City Council finds that the proposed code amendments are statutorily exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) in that it can be seen with certainty that there is no possibility that the amendments may have a significant effect on the environment. These amendments are limited to process-related changes, including updates to the City’s procedures for design review, noticing requirements, appeal processes, and other administrative streamlining measures. The proposed changes do not authorize any specific development or land use activity, nor do they involve any relaxation of development standards that could result in physical impacts to the environment. Specifically, the amendments clarify and reorganize existing procedural requirements, improving consistency with the California Government Code and ensuring transparency and efficiency in City review processes. All future development projects remain subject to existing environmental regulations and other applicable health and safety requirements, including the California Building Code and Fire Code. Any future project that could have a physical impact on the environment must undergo separate, project-specific CEQA review at the time of application, as appropriate. Because the proposed amendments do not result in any physical changes to the environment or authorize any changes in land use intensity or type, there is no possibility that these amendments may have a significant effect on the environment. Therefore, the action qualifies for exemption under Section 15061(b)(3) of the CEQA Guidelines.

SECTION 3. The City Council approves Case P25-0352, Chapters 18.08, 18.12, 18.20,

18.22, 18.68, 18.103, 18.104, 18.105, 18.110, 18.116, 18.124, 18.128, 18.132, and 18.144 of the Pleasanton Municipal Code to implement modifications to Design Review, noticing, appeals, and other process streamlining, as shown in Exhibit A to this ordinance.

SECTION 4. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.

SECTION 5. This ordinance shall be effective thirty (30) days after its passage and adoption.

{Signatures to follow on next page}

Ordinance No. 2303

The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on December 2, 2025, and adopted at a regular meeting on December 16, 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

______________________________
Jack Balch, Mayor

ATTEST:

____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

____________________________
Daniel G. Sodergren, City Attorney

Ordinance No. 2303

Exhibit A
Proposed Code Amendments Table of Contents

Code Description Page Number Notes
Section 18.12.040 Administrative
Provisions- Public
Hearings
1 18.12.040 regarding public
hearings and notices is proposed to
be replaced in its entirety.

New sections relating to On-Site
Project Notification and Mailed
Project Notification have been
added. These sections are
referenced as 18.12.042 and

18.12.044, respectively.

Chapter 18.20 Design Review 5 This Chapter is proposed to be repealed and replaced in its entirety.

Chapter 18.144 Appeals 9 This Chapter is proposed to be repealed and replaced in its entirety.

Chapter 18.08
Chapter 18.12
Chapter 18.22
Chapter 18.68
Chapter 18.103
Chapter 18.104
Chapter 18.105
Chapter 18.110
Chapter 18.116
Chapter 18.124
Chapter 18.128
Chapter 18.132
Additional Sections
and Chapters
11 Additional sections within these
chapters must be amended to align
with the recommended
modifications in 18.12, 18.20, and

18.44, as well as minor additional
clean-ups of the PMC.

Ordinance No. 2303

Chapter 18.12 Administrative Provisions, Article I Generally

§ 18.12.040. Public hearing.

A. Public Hearing. When projects under Title 18 of this Municipal Code require a noticed public hearing before a decision on a permit, or for another matter, the public shall be provided notice of the hearing in compliance with Government Code sections 65090 - 65096, and Public Resources Code 21000 et seq., and as required by this Chapter.

B. Content of notice. Notice of a public hearing shall include all of the following information, as applicable.

1. Hearing information. The date, time, and place of the hearing and the name of the review authority; a brief description of the City’s general procedure concerning the conduct of hearings and decisions; and information on where an interested person can obtain additional information.

2. Project information. The name of the applicant; the City’s file number assigned to the application; a general explanation of the matter to be considered; and a general description, in text and/or by diagram, of the location of the property that is the subject of the hearing.

3. Statement of environmental document or exemption used. If a proposed Negative Declaration, Mitigated Negative Declaration, or final Environmental Impact Report has been prepared for the project in compliance with the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines, the hearing notice shall include a statement that the review authority will also consider approval of the proposed CEQA determination.

C. Method of notice distribution. Notice of a public hearing required by Title 18 for a planning permit, appeal, or other matter shall be given as follows, as required by Government Code Sections 65090 and 65091.

1. Mailing. Notices shall be mailed at least 10 days before the scheduled hearing. Notices relating to a proposed ordinance or amendment to the zoning ordinance that affects the permitted uses of real property shall be mailed at least 20 days before the Planning Commission hearing. Notices shall include the following:
a. Project site owner(s) and the applicant. The owner(s) of the property being considered in the application or the owners’ authorized agent, and the applicant.
b. Local agencies. Each local agency expected to provide roads, schools, sewage, streets, water, or other essential facilities or services to the property which is the subject of the application, whose ability to provide those facilities and services may be significantly affected. c. Affected owners and tenants. All owners of real property, as shown on the latest adopted tax roll of the County, and tenants located within a

Ordinance No. 2303

radius of a minimum of 1,000 feet of the exterior boundaries of the parcel that is the subject of the hearing.
d. Person(s) requesting notice. Any person who has filed a written request for notice with the Zoning Administrator.
e. Other person(s). Any other person(s) whose property might, in the judgment of the Zoning Administrator, be affected by the proposed project.
f. The Zoning Administrator shall have the authority to extend the radius specified above, at the Zoning Administrator’s sole discretion.

2. Alternative to mailing. If the number of property owners to whom notice would be mailed in compliance with Section 18.12.040(C)(1) above is more than 1,000, the Zoning Administrator may choose to provide the alternative notice allowed by Government Code Section 65091(a)(4).

3. Publication or posting. Either one of the following, publication or posting, shall be required for all applications requiring public notice:
a. Publication required. Notice shall be published at least once in a newspaper of general circulation in the City at least 10 days before the scheduled hearing. However, if a proposed ordinance or amendment to the zoning ordinance affects the permitted uses of real property, notice of the hearing before the Planning Commission shall be published 20 days before the hearing.
b. Posting required. As an alternative to subsection (a) notice shall be posted at least 10 days before the scheduled hearing in at least three public places within the City, including one on the project site.

§ 18.12.042. On-site project notification.

A. Project types. The following projects require on-site project notification:

1. Projects or applications subject to a public hearing with the Planning Commission or City Council.

2. Modification, expansion, or intensification of existing use on a site involving the addition of one or more dwelling units (excluding ADUs).

3. Other projects, as determined by the Zoning Administrator.

B. Content and placement.

1. Required content of the project notification sign includes: project name and application file number (assigned by the City), project address and/or Assessor’s Parcel Number(s), developer/applicant name and contact information (phone and email), brief project description, city contact phone number; city website address; and QR code, if applicable (assigned by City).

2. When the project involves development, subdivision, or substantial modification of a site or on-site structure(s), a representative project site plan or other image

Ordinance No. 2303

approved by the City shall be provided, unless an exception is granted by the Zoning Administrator based on the nature of the project, site, or application.

3. Signs must be placed on the project site at least five feet and no more than ten feet behind the property line abutting each public street frontage. One sign shall be placed on the most prominent project site frontage, except that for large sites with multiple frontages, or for sites with frontages exceeding 500 feet, the Zoning Administrator may require additional signs to be placed.

4. Additional details regarding content and placement may be outlined in the On- Site Project Notification handout.

C. Process.

1. Once an application has been scheduled for hearing, the applicant shall install the on-site project notification no less than 10 calendar days prior to the scheduled public hearing.

2. Within two business days of installing the sign(s), the applicant shall complete the “Certificate of On-Site Project Notification Installation” and return it along with a photograph(s) of the installed sign(s) to the Planning Division, addressed to the attention of the Project Planner for the proposed project.

3. Signs shall remain posted until final action is taken on the project, or until the appeal period has elapsed, whichever is later, unless otherwise directed by the Zoning Administrator. Signs shall be removed from the project site by the applicant within 10 calendar days of this date.
§ 18.12.044. Mailed project notification.

A. Project types. The following project types require mailed project notification:

1. Single-family residential Design Review projects pursuant to 18.20.030 (A)(1).

2. Multi-family residential Design Review projects pursuant to 18.20.030 (A)(2)(a).

3. Historic resources Design Review projects pursuant to 18.20.030 (A)(4)(a).

4. Beekeeping pursuant to Chapter 18.103.

5. Minor Conditional Use Permits pursuant to 18.124 Article II.

6. Home occupations that do not meet the requirements of Section 18.104.030.

7. Other projects, as determined by the Zoning Administrator.

B. Content.

1. The name of the applicant; the City’s file number assigned to the application; a general explanation of the matter to be considered; the Department, where an interested person could call or visit to obtain additional information; and project address; a statement on environmental document or exemption used in compliance with CEQA; and date of intended project determination by the Zoning Administrator.

D. Method of notice distribution. A project notification card shall be mailed to the

Ordinance No. 2303

following:

1. Project site owner(s) and the applicant. The owner(s) of the property being considered in the application or the owners’ authorized agent, and the applicant.

2. Affected owners and tenants. All owners of real property, as shown on the latest adopted tax roll of the County, and tenants located within a radius of a minimum of 300 feet of the exterior boundaries of the parcel that is the subject of the hearing.

3. Other person(s). Any other person(s) whose property might, in the judgment of the Zoning Administrator, be affected by the proposed project.

4. The Zoning Administrator shall have the authority to extend the radius, at the Zoning Administrator’s sole discretion.

C. Process.

1. Once an application has been deemed complete, the city staff project planner shall mail a project notification card.

2. Notices shall be mailed at least 10 calendar days before the intended project determination date.

3. Project notification recipients may request additional project information or a public hearing. For projects where a public hearing is requested, public hearings, notices, and procedures shall follow the provisions outlined in Chapter

18.12.040.

Ordinance No. 2303

Chapter 18.20 Design Review

Existing PMC Chapter 18.20 Design Review is proposed to be repealed and replaced with the text below.

§ 18.20.010 Purpose.

The purpose of this section is to: promote and enhance good design, site relationships, and other aesthetic considerations in the city; accelerate and streamline the design review process in the city with the goal that every application be successful and consistent with city standards; and promote preservation of public health, safety, and general welfare in the city.

§18.20.020 Definitions.

A. "Design review" means review of the aesthetic elements of a project including site, building, and landscape design.

B. “Housing Accountability Act project” means a project subject to the requirements of Government Code, section 65589.5.

C. “Major” under this Chapter means a large-scale change or addition with substantial impact, as determined by the Zoning Administrator.

D. "Minor" under this Chapter means a small-scale change or addition of minimal impact, as determined by the Zoning Administrator.

E. "Project" under this article means new construction, additions, or alterations to a building or site.

§ 18.20.030 Applicability.

A. Zoning Administrator. The Zoning Administrator is the review authority for the following projects:

1. Single-Family Residential
a. A new residential unit and/or 50-percent demolition and rebuild of an existing unit
b. Additions exceeding 15 feet in height as defined by Chapter 18.84 c. New or major enlargement of balconies
d. New lofts with second-story windows
e. Major modifications to second-story windows (e.g., doubling the quantity of second-story windows where there may be privacy impacts) f. Major modifications to roof forms that materially alter the appearance or height of the residence (e.g., alterations to roof pitch that require five additional feet of height)

2. Multi-Family Residential
a. A new residential unit and/or 50-percent demolition and rebuild of an existing unit

Ordinance No. 2303

b. Major exterior building or site modifications, or additions if they materially alter the appearance or character of the property (e.g., constructing a new clubhouse) or may be incompatible with City policies, standards, and guidelines

3. Commercial
a. Major exterior building or site modifications (e.g., full renovations of the amenities on the property that materially alter the character of the property) or modifications that may be incompatible with City policies, standards, and guidelines
b. Additions to commercial buildings, at the discretion of the Zoning Administrator
a. Minor additions and/or exterior building or site modifications in the Downtown Specific Plan Area, at the discretion of the Zoning Administrator
b. Refacing or replacing existing signs with major alterations to existing signage (e.g., a new sign that doubles the amount of signage at a specific location) and not subject to a Master Sign Program
c. All construction of new building(s) or major building addition(s) as determined by the Zoning Administrator associated with Innovation- Based Businesses, as prescribed by section 18.08.264

4. Historic Resources
a. Additions and/or exterior modifications to historic buildings as defined by Section 17.08.050

5. Projects for which design review is required as a Condition of Approval

B. Planning Commission. The Planning Commission is the review authority for the following projects:

1. Commercial
a. Major additions and/or major exterior building or site modifications in the Downtown Specific Plan Area
b. Major additions to existing commercial buildings (e.g., adding a story to an existing building) and/or demolition and rebuild of an existing commercial building
c. New structure on a vacant parcel

2. Projects for which design review is required as a Condition of Approval

§ 18.20.040 Exemptions.

The following projects are exempt from this chapter:

A. Housing Accountability Act projects (i.e., housing development projects of two or more units (exclusive of any Accessory Dwelling Units). Such projects shall be subject to the

Ordinance No. 2303

review procedures and findings for approval set forth in Sections 18.22.050 and

18.22.060 of Chapter 18.22, Housing Site Compliance.

B. Projects on housing opportunity sites designated and/or rezoned as part of the 2023-2031 Housing Element), which are subject to Housing Site Compliance pursuant to the provisions and procedures of Chapter 18.22.

§ 18.20.050 Findings.

A. Residential projects. In granting approval for residential projects, the review authority shall approve or deny a project in accordance with the following findings:

1. The project’s approval is in the best interest of public health, safety, and general welfare.

2. Site plan elements, including open space, orientation, and landscape, are compatible with site topography, existing and proposed structures, and neighboring buildings.

3. Architectural considerations, including character, scale, and quality of design, have been incorporated to ensure a harmonious relationship with the existing site and adjacent buildings.

4. The plan meets the requirements of the Municipal Code and any other applicable guidelines, policies, and standards.

B. Commercial projects. In granting approval for commercial projects, the review authority shall approve or deny a project in accordance with the following findings:

1. The project’s approval is in the best interest of public health, safety, and general welfare.

2. The site design, including building placement, parking and circulation, landscape, and outdoor space, enhances the pedestrian experience, embraces natural features, promotes connections, creates visual interest, and relates to the character of the surrounding development.

3. Architectural considerations, including character, scale, massing, and quality of design, have been incorporated to ensure the project integrates with the existing site and has a cohesive relationship with the surrounding context.

4. Exterior lighting, signage, amenities, mechanical equipment, and other architectural features are integrated into the design of the site and building.

5. The project, when adjacent to existing residential dwelling units, is designed to minimize impacts, including privacy, light, and glare.

6. The plan meets the requirements of the Municipal Code and any other applicable guidelines, policies, and standards.

§ 18.20.050. Procedures and hearing authority.

A. Application
An applicant for a project requiring design review shall submit site plans, exterior elevations, landscape plans, photographs, diagrams, reports, and other materials as may be necessary to

Ordinance No. 2303

complete design review procedures and consideration of the proposed project. Application submittal requirements, procedures, and other details of the design review process are outlined in design review handouts.

B. Decision
The review authority may:

1. Impose conditions on the granting of design review approval if the review authority finds the proposed project does not otherwise meet required Codes, City policies, or cannot otherwise make the applicable findings.

2. Require improvements, either on or off-site, that are reasonably related to the project and are in the best interests of the public health, safety, or general welfare, or that are necessary to mitigate adverse environmental effects disclosed in California Environmental Quality Act (CEQA) review and assessment.

3. Deny a project’s design review approval if it cannot make all of the required findings.

C. Noticing

1. Certain projects require on-site project notifications in accordance with the procedures detailed in Section 18.12.042 and/or mailed project notifications in accordance with the procedures detailed in Chapter 18.12.044.

2. Public hearing notices and procedures shall follow the provisions outlined in Chapter 18.12.040.

D. Appeal and Review
Decisions of the Zoning Administrator or Planning Commission may be appealed or reviewed pursuant to procedures outlined in Chapter 18.144.

§ 18.20.070. Lapse of approval.

Design review approval shall lapse and be void one year following the effective date of approval, unless prior to the expiration of one year a building permit is issued and construction is commenced and diligently pursued toward completion, or the applicant or the applicant's successor has filed a request for approval of extension pursuant to the provisions of Section 18.12.030.

Ordinance No. 2303

Chapter 18.144. Appeals

Existing PMC Chapter 18.144 Appeals is proposed to be repealed and replaced with the text below.
§ 18.144.010 Purpose.

This Chapter establishes procedures for appeals and reviews of the Zoning Administrator and Planning Commission.

§ 18.144.020 Decisions subject to appeal.

A. Zoning Administrator decisions: Any decision of the Zoning Administrator may be appealed to the Planning Commission, as applicable.

B. Planning Commission decisions: Any decision of the Planning Commission may be appealed to the City Council, as applicable.
§ 18.144.030 Filing and processing of appeals.

A. Eligibility. An appeal in compliance with this Chapter may be filed by any aggrieved person.

B. Timing and form of appeal.

1. Timing. An appeal request shall be filed with the Community and Economic Development Department (CEDD) within 10 days of the actual date the decision was rendered.

2. Forms. The appeal request shall be submitted in writing to the CEDD and shall include the following information:
a. The written request for appeal shall include the pertinent facts and the basis for the appeal shall include, at a minimum, the specific grounds for the appeal, where there was an error or abuse of discretion by the previous review authority in the consideration and action on the matter being appealed, and/or where the decision was not supported by the evidence on the record.
b. The appeal shall be accompanied by the Application Form and filing fee identified in the Master Fee Schedule.

C. Report, scheduling of hearing, and decision.

1. When an appeal request has been filed, CEDD Staff shall prepare a report on the matter, including all of the application materials in question, and schedule the matter for a public hearing within 50 days by the appropriate review authority, identified in Section 18.144.020, above.

2. Notice of the hearing shall be provided, and the hearing shall be conducted, in compliance with Section 18.12.040.

Ordinance No. 2303

3. The hearing shall be de novo, and the decision-making body may uphold, deny, condition, and/or modify any condition of the application on appeal or review.

4. Any interested party may appear and be heard by the review authority.

5. Following the final decision of the appeal or Council review request, the City shall provide notice of its final decision to the appellant, applicant (if not the appellant), and to any person who specifically requested notice of the City’s final action.

§ 18.144.040 City Council review
The City Council may elect to review an action of the Planning Commission or Zoning Administrator:

A. Within 10 days following such action, if any member of the City Council advises the City Clerk in writing that such member wants a review of the action to be brought before the City Council; or
B. If its next regular meeting is within 10 days following such action, at such meeting, a majority of the City Council may vote to review such action, or an individual member of the City Council may state that such individual elects to have the Council review such action.

C. Upon any such election for review of an action, a public hearing shall be held by the Council. The hearing shall be set and notice given as prescribed in Chapter 18.12 of this title.

§ 18.144.050 Effective date of decisions
A decision of the Zoning Administrator or Planning Commission is final and effective after 5:00 p.m. on the 10th calendar day following the date the decision is rendered, when no appeal or Council review request to the decision has been filed in compliance with this Chapter.

§ 18.144.060 Judicial Review.

No person shall seek judicial review of a City decision on a planning permit or other matter in compliance with the Municipal Code until all appeals to the Commission and Council have first been exhausted in compliance with this Chapter.

Chapter 18.08 Definitions

§ 18.08.010 City boards, commissions and officials.

B. City Officials.

11. "Zoning Administrator" means the Community and Economic Development Director or designee.

Ordinance No. 2303

Chapter 18.12 Administrative Provisions

§ 18.12.030 Administrative extension of approvals.

A. Prior to the lapse of any approval granted by an approving body under this title, an applicant or his or her successor may apply to the Zoning Administrator for an extension of the approval for one year. The Zoning Administrator may grant an extension subject to the provisions of this section. No more than two such extensions shall be granted. Further applications for extension shall be processed as though they were initial applications.

B. An application for extension shall be accompanied by a fee equal to the current fee for an initial application as established by the city council. An application for extension shall be granted unless the Zoning Administrator determines that there have been either substantial changes in the proposal or that the circumstances surrounding the initial approval have changed. Rather than take action administratively, the Zoning Administrator may forward any application for extension, or any aspect thereof, to the appropriate approving body as though it were an initial application. In such cases the approving body may grant the extension, modify the approval as originally granted or deny the extension in accordance with the purposes and objectives of this title.

Chapter 18.22 Housing Site Compliance Review

§ 18.22.020 Purpose.

The Objective Design Standards and Guidelines, adopted by Resolution Nos. 23-1360 and 23- 1386 (2023 ODS), as amended, are to be used to review both single-family and/or multi-family ownership and/or rental residential development projects subject to the requirements of Government Code, section 65589.5 (“Housing Accountability Act”), and projects on housing opportunity sites designated and/or rezoned as part of the 2023-2031 (6th Cycle) Housing Element ("housing opportunity sites") of the General Plan. The 2023 ODS are intended to provide direction to developers and property owners regarding development standards, site design and circulation, and architectural features, with the goal of ensuring all new housing opportunity site residential development is compatible with Pleasanton's existing high-quality neighborhoods.

§ 18.22.060 Procedures

B. Once an application is deemed complete, public notice shall be provided pursuant to Section

18.12.040, and on-site project notification shall be posted pursuant to Section 18.12.042.

C. In the case of projects subject to Planning Commission compliance review, the Planning Commission meeting shall be scheduled within the time frame established by state law. The Planning Commission’s decision shall be made during the meeting.

D. The Zoning Administrator or Planning Commission, as specified, shall approve the project if it complies with: (1) the requirements of the 2023 ODS and any other applicable objective

Ordinance No. 2303

standards established with adopted city plans and documents which were in place when the application was received; and (2) any applicable mitigation measure(s) of any applicable environmental document(s).

§ 18.22.070 Effective Date of Decision

A. Decision shall be effective pursuant to Section 18.144.050 unless a timely appeal or review is filed as provided in Chapter 18.144.

§ 18.22.080 Appeals or reviews.

Unless otherwise prohibited by state law, appeals or reviews shall follow procedures in Chapter

18.144.

Chapter 18.68 PUD Planned Unit Development

§ 18.68.130 Procedure.

B. A determination of the decision making body regarding a request for PUD zoning, development plan approval, or modification to a development plan pursuant to the provisions of this chapter shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

Chapter 18.103 Beekeeping
§ 18.103.050 Notice.

Mailed project notification shall be provided in accordance with the procedures detailed in Chapter 18.12.044. While public hearings are not automatically required for these projects, any member of the public may request a public hearing.

Chapter 18.104 Home Occupations

§ 18.104.060 Appeals.

Decisions of the Zoning Administrator are final unless appealed to the Planning Commission under the provisions of Chapter 18.144.

§ 18.104.080 Suspension and revocation.

Upon violation of any applicable provision of this chapter, or, if granted subject to conditions, upon failure to comply with conditions, a home occupation permit shall be suspended automatically. The Planning Commission shall hold a public hearing within 40 days, and if not satisfied that the regulation, general provision, or condition is being complied with, may revoke the home occupation permit or take such action as may be necessary to ensure compliance with the regulation, general provision, or condition. The decision of the Planning Commission shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

Ordinance No. 2303

Chapter 18.105 Cottage Food Operations

§ 18.105.040 Action of Zoning Administrator.

After submittal of the information required by Section 18.105.030 and review of the application for compliance with the standards set forth in Section 18.105.050, the Zoning Administrator shall approve, approve in modified form, or deny the application. The Zoning Administrator shall grant the permit if the proposed cottage food operation, as applied for or as modified, complies with the standards set forth in Section 18.105.050. Decisions of the Zoning Administrator are final unless appealed to the Planning Commission under the provisions of Chapter 18.144.

Chapter 18.110 Personal Wireless Service

§ 18.110.020 Notice and approval process.

B. Mailed project notification shall be provided in accordance with the procedures detailed in Section 18.12.044. While public hearings are not automatically required for these projects, any member of the public may request a public hearing. Notice is not required where a facility will be concealed as described in Section 18.110.050.

§ 18.110.260 Length of approvals
E. The Zoning Administrator’s decision to deny a renewal may be appealed as described in Chapter 18.144.

Chapter 18.116 Temporary Uses

§ 18.116.015 Temporary conditional uses in R districts – Home boutiques

D. Mailed project notifications shall be provided in accordance with the procedures detailed in Section 18.12.044.

G. Determinations of the decision-making body are final unless appealed under the provisions of Chapter 18.144.

§ 18.116.020 Temporary uses in C district

C. Determinations of the decision-making body are final unless appealed under the provisions of Chapter 18.144.

Ordinance No. 2303

§ 18.116.050 Christmas tree sales

Christmas tree sales lots may be approved in R-1 and RM districts by the Zoning Administrator, provided that the findings required by Section 18.124.070 of this title shall be made. The requirements for Christmas tree sales lots in R-1 and RM districts shall be as follows:

A. Requirements:

Chapter 18.124 Conditional Uses

§ 18.124.080 Effective date of use permit.

The decision of the Planning Commission shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

§ 18.124.130 Suspension and revocation.

Upon violation of any applicable provision of this chapter, or, if granted subject to conditions, upon failure to comply with conditions, a use permit shall be subject to suspension or revocation.

The Planning Commission shall hold a public hearing within a reasonable time to consider such suspension or revocation in accord with the procedure prescribed in Section 18.124.040, and if not satisfied that the regulation, general provision or condition is being complied with, may suspend or revoke the use permit or take such action as may be necessary to ensure compliance with the regulation, general provision or condition. The decision of the Planning Commission shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

§ 18.124.170 Temporary use permit.

Use permits for specified temporary conditional uses may be granted by the Zoning Administrator provided that the findings required by Section 18.124.070 shall be made. No public hearing shall be held unless the Zoning Administrator shall request a hearing. A permit for a temporary use shall authorize conduct of the use for a specified term as determined by the Zoning Administrator, provided that a permit for a subdivision sales office, reverse vending machines or other small recycling collection facilities, or a temporary construction yard or office may be for a period not to exceed one year. The decision of the Zoning Administrator shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

§ 18.124.175 Temporary use permit for small recycling collection facilities.

4. The decision of the Zoning Administrator shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

§ 18.124.220 Notice.

Mailed project notifications shall be provided in accordance with the procedures detailed in Section 18.12.044. While public hearings are not automatically required for these projects, any

Ordinance No. 2303

member of the public may request a public hearing. Either administratively, if no hearing is requested, or after conducting the administrative hearing, the Zoning Administrator shall approve, conditionally approve, or disapprove the application.

§ 18.124.230 Appeal and effective date.

The decision of the Zoning Administrator shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

Chapter 18.132 Variances

§ 18.132.050 Action by Zoning Administrator.

A. The Zoning Administrator may grant, grant in modified form, condition, or deny a request for a variance. The decision of the Zoning Administrator shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

§ 18.132.060 Public hearing.

The Zoning Administrator shall hold a public hearing on a variance application in accordance with the provisions outlined in Section 18.12.040. If the Zoning Administrator refers a variance application to the Planning Commission, then the Planning Commission shall hold a public hearing on an application. The hearing shall be set and notice given as prescribed in Section 18.12.040 of this title. At a public hearing, the Zoning Administrator Planning Commission shall review the application, statements and drawings submitted therewith and shall receive pertinent evidence concerning the variance, particularly with respect to the findings prescribed in Sections 18.132.090 through 18.132.110 of this chapter.

§ 18.132.120 Effective date of variance decision.

The determination of the decision-making body shall be effective pursuant to the procedures outlined in Chapter 18.144 unless otherwise appealed.

§ 18.132.130 Appeal.

A. An appeal shall be heard and acted upon as prescribed in Sections 18.144.

Item #6

CITY COUNCIL AGENDA REPORT

December 16, 2025
Community and Economic Development

TITLE: AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC, IN THE AMOUNT OF $168,858 FOR THE DEVELOPMENT OF A RAILROAD QUIET ZONE IN

PLEASANTON

SUMMARY
At the August 19, 2025, City Council meeting, the City Council approved the creation of a new Capital Improvement Program (CIP) Project to develop a Railroad Quiet Zone in Pleasanton (CIP No. 26510). Staff prepared and circulated a request for proposals on October 15, 2025.

Kimley-Horn and Associates, Inc. was the only firm to submit a proposal. After review of the proposal, evaluation of their references, relevant project experience, and discussion with the proposed project manager, staff recommends that the City Council approve the agreement with Kimley-Horn Associates, Inc., for a not-to-exceed amount of $168,858 for the project, the scope of which would cover services to support the necessary analysis, preliminary and final design, stakeholder engagement, and permitting for the project.

RECOMMENDATION
Approve and authorize the City Manager to execute the Design Professional Services Agreement with Kimley-Horn and Associate, Inc., in the amount of $168,858 for the development of a Railroad Quiet Zone in Pleasanton.

BACKGROUND
In 2006, the Federal Railroad Administration (FRA) adopted Federal regulations, known as the Final Rule on the Use of Locomotive Horns at Highway-Rail Grade Crossings, 49 CFR 222 (Horn Rule). This Rule established criteria to eliminate the requirement for trains to sound their horns when approaching highway-rail grade crossings.

Since the adoption of the 2006 Horn Rule, staff has included a quiet zone study on the list of potential City projects for priorization and funding, but it has not been previously prioritized, mainly due to the previously anticipated high construction cost (estimated at $2 million).

Recently, however, several East Bay local agencies have implemented Quiet Zones with construction costs much lower than the prior cost estimate.. Based on this and ongoing concerns about train horn noise raised by community members, in August 2025, the City Council approved a Capital Improvement Project to conduct a feasibility study and design the Pleasanton Quiet Zone (CIP No. 26510).

Staff issued a Request for Proposals for the project in October 2025 and received one proposal from Kimley-Horn Associates. After review of the proposal, firm references and qualifications, and discussion with their project manager, staff recommends that Kimley-Horn be retained to complete the work. Kimley-Horn has extensive experience implementing quiet zones and railroad-related projects, including the development of quiet zones in both Menlo

Park and Palo Alto. Their project team includes staff with direct experience on numerous similar design projects, including at-grade crossing design, and liaison with key regulatory agencies and other stakeholders. Please see Attachment 1 for details of the Kimley-Horn team qualifications and experience.

DISCUSSION
Implementation of a quiet zone is a multistep process that involves consultation and coordination with various agency and other stakeholders, including the Federal Railroad Administration, Union Pacific Railroad, Altamont Commuter Express, and the City. Each stakeholder will need to express their support for the Quiet Zone Plan prior to its implementation. The scope of work includes support for broader public engagement in the form of a general public outreach meeting, as well as at least one City Council meeting.

The process will include six major tasks:

1. Quiet Zone Preliminary Analysis

2. Concept Development (15 percent design)

3. Stakeholder Engagement

4. City Council Review and Approval of Design Concept

5. Final Design

6. Permitting and Approvals

The details of each of these tasks are outlined in the proposal, included as Exhibit A of Attachment 1. A key decision-point will be the City Council Review of the Design Concept, which, depending on the scope of the improvements and their costs, may require consideration of additional funding to support project implementation. The scope encompasses design services with the assumption that improvements will be small-scale improvements (installation of medians or other typical Civil designs). If more extensive improvements are needed, such as those requiring modifications to the train control or communication systems (examples include: additional railroad crossing arms or pedestrian warning systems), the design of these more complex improvements would require additional funding and a separate approval.

Construction costs are not part of this proposal and would also require separate approval.

Schedule
Kimley-Horn’s proposal outlines an approximately 21-month timeline to reach the final goal of establishing the Quiet Zone (i.e. implementation/construction of recommended improvements).

January 2026-March
2026

1. Quiet Zone Preliminary Analysis
March 2026-July
2026

2. Concept Development (15 percent design)
March 2026-July
2026

3. Stakeholder Engagement
July 2026 4. City Council Review of Design Concept

July 2026-December
2026

5. Final Design
November 2026-
October 2027

6. Permitting and Approvals
January 2027-
September 2027
Construction (to be performed under separate contract)

This timeline represents the best-case scenario, assuming timely stakeholder meetings and expedited reviews, as well as standard supplemental safety measures for implementation, which would not require extensive time to complete the design work. The construction timeline is also unknown and depends on the type of construction required.

EQUITY AND SUSTAINABILITY
The Quiet Zone will benefit both Pleasanton's residents and businesses by reducing noise pollution, enhancing quality of life for those living along the train corridor.

OUTREACH
Public outreach will be conducted following the completion of the stakeholder engagement process in July 2026. This will provide the public with the opportunity to comment on the proposed design. There will also be a City Council status update meeting in July 2026, providing an additional opportunity for the public to provide input on the project.

STRATEGIC PLAN ALIGNMENT
This project is a direct response to community complaints about noise pollution caused by train noise, which occurs at all hours of the day and night.

Approval of this action advances the Citywide strategic Goal E: Building a Community Where Everyone Belongs: Livability and Community Development, specifically by improving the Health and Safety of the community by enhancing the quality of life, specifically by reducing train horn noise that can impact sleep and other daily functions.

FISCAL IMPACT
The Quiet Zone Feasibility Study and Preliminary Design capital improvement project (CIP No. 26510) is funded with surplus funds (cost savings) from the Bernal Synthetic Turf Repair and Replacement project. The City Council approved the reallocation of these funds as part of the CIP project approval on August 19, 2025. The total available funding for this phase of the project is $175,000.

Prepared by: Submitted by: Approved by:

Mike Tassano, Traffic
Engineer/Deputy Director of
Community and Econ Dev
Ellen Clark, Director of Community and
Economic Development

Gerry Beaudin, City
Manager

Attachments:

1. Design Professional Services Agreement

ATTACHMENT 1

DESIGN PROFESSIONAL SERVICES AGREEMENT
FOR: Quiet Zone Feasibility Study and Design Consulting Services

THIS DESIGN PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this day December 16, 2025, between the City of Pleasanton, a municipal corporation ("City"), and Kimley-Horn and Associates, Inc. whose address is 10 S. Almaden Blvd., Suite 1250 San Jose, CA 95113, and telephone number is (669) 800-4130, ("Consultant").

RECITALS

A. Consultant is qualified and experienced in providing professional design services for the implementation of a Quiet Zone as specified in this Agreement.

B. City finds it necessary and advisable to use the services of Consultant for the purposes provided in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant's Services. Consultant shall diligently perform the services described in Exhibit A, Scope of Work, attached and incorporated to the extent consistent with this Agreement.

2. City Assistance. Except as set forth in Exhibit A, Consultant shall, at its sole cost and expense, furnish all facilities and equipment that may be required for furnishing services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment listed in Exhibit A according to the terms and conditions set forth in Exhibit A.

3. Staff. Consultant shall assign Blake Silkwood, PE, QSD to serve as the Project Manager, who may not be replaced without written consent of City.

4. Term. Time is of the essence. Consultant shall begin work on December 20, 2025. The work as described in Exhibit A, Scope of Work, shall be completed by December 31, 2027.

5. Compensation. For the services to be rendered, City shall pay Consultant as described more particularly in Exhibit B, which is attached and incorporated to the extent consistent with this Agreement. Payment shall be made on a monthly basis upon receipt and approval of Consultant's invoice. Total compensation for services and reimbursement for costs shall not exceed $168,857.53 unless the parties agree pursuant to Section 8, below.

a. Invoices submitted to City must contain a brief description of work performed, percentage of work completed, percentage of Agreement time used, percentage of Agreement  Exhibits A & B
 Certificate(s) of Insurance
 Professional Liability Insurance
 W-9

amount expended and City reference number CIP 26510, Payment shall be made within thirty (30) days of receipt of Consultant's invoice.

b. Upon completion of work and acceptance by City, Consultant shall within sixty (60) days submit final invoicing for payment.

6. Sufficiency of Consultant's Work.

a. Services shall be performed by Consultant in accordance with generally accepted high professional practices and principles and in a manner consistent with a high level of care and skill ordinarily exercised under similar conditions by members of Consultant’s profession currently practicing in California. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws and a high professional standard of care in California.

b. Consultant is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation site conditions, existing facilities, seismic, geologic, soils, hydrologic, geographic, climatic conditions, applicable federal, state, and local laws and regulations, and all other contingencies or design considerations. Data, calculations, opinions, reports, investigations, and other similar information provided by the City relating to site, local, or other conditions is not warranted or guaranteed, either expressly or implied, by the City.

c. Consultant’s responsibilities under this section shall not be delegated. Consultant shall be responsible to the City for acts, errors, or omissions of Consultant’s subconsultants.

d. Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by the City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Consultant is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with high industry standards, or the willful misconduct of Consultant.

7. Ownership of Work. All reports, work data, plans, drawings, specifications, designs, photographs, images, works of authorship and all other documents completed or partially completed by Consultant in the performance of this Agreement (“materials”) shall become the property of City. Consultant agrees that all copyrights which arise from creation of the work pursuant to this Agreement shall be vested in the City, and Consultant waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. All materials shall be delivered to the City upon completion or termination of the work under this Agreement.

If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential and the materials shall not be used for purposes other than performance of services under this

Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

8. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

9. Consultant's Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

10. Labor Code/Prevailing Wages. To the extent applicable, Consultant shall comply with the requirements of the California Labor Code including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, workers' compensation and payment of prevailing wages as determined by Director of the California Department of Industrial Relations. Consultant shall post, at each job site, a copy of the prevailing rate of per diem wages. Consultant shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under the Agreement by it or by any subconsultant.

11. Termination of Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually performed at the time the notice of termination is received.

12. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subconsultants.

13. Indemnity and Hold Harmless. To the fullest extent permitted by law (including, without limitation, California Civil Code §§ 2782, 2782.6 and 2782.8), Consultant shall to the fullest extent permitted by law and in accordance with California Civil Code Section 2782.8 defend (with legal counsel reasonably acceptable to the City), indemnify, and hold harmless, the City and its officers, agents and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, injury to or death of an employee of Consultant or its Subconsultants), expense, and liability of every kind, nature and description (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) arising from, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, reckless, or willful misconduct of the Consultant, any Subconsultant, anyone directly or indirectly employed by them, or anyone that they control (collectively “Liabilities”) in the performance of its services under this Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, cost, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of actual performance of services under this Agreement. The City's acceptance of the insurance

certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph. To the extent that there is an obligation to indemnify under this Section 13, Consultant shall be responsible for incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant’s negligence, reckless or willful misconduct.

Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence, active negligence or willful misconduct of such Indemnitee. Obligation to defend shall be proportionate as to Consultant’s percentage of fault as provided in California Civil Code § 2782.8.

14. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named additional insureds under the policy. The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers' Compensation Insurance. Workers' Compensation Insurance for all of Consultant's employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

d. Professional Liability Insurance. Professional liability insurance in the amount of $2,000,000.

e. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf" of basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions. These requirements do not apply to Professional Liability.

h. Subconsultants. Consultant shall include all subconsultants as insured under its polices or shall furnish separate certificates and endorsements for each subconsultant. All coverages for subconsultants shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

15. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: _____________________ To City: City Manager _____________________ City of Pleasanton
_____________________ 123 Main Street, P.O. Box 520
_____________________ Pleasanton, CA 94566

16. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

17. Licenses, Certifications, Copyrights and Permits. Prior to the City's execution of this Agreement and prior to the Consultant's engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant represents that its work will not unlawfully infringe any other copyrighted work. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

18. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

19. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

20. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner by the performance of Consultant’s services under this Agreement. If such an interest occurs, Consultant will immediately notify the City.

21. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

22. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

23. Attorney's Fees. The prevailing party in any action brought to enforce or construe the terms of this Agreement may recover from the other party its reasonable costs and attorney's fees expended in connection with such an action.

24. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

25. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

26. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT is executed the date first above written.

CITY OF PLEASANTON CONSULTANT

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name
ATTEST:

_____________________________
Jocelyn Kwong, City Clerk Title: __________________________

Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

__________________________
Print name

Title: __________________________

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

Rev. 11/23

PREPARED FOR: CITY OF PLEASANTON

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE

EXHIBIT A

◢10 S. Almaden Boulevard
Suite 1250
San Jose, CA 95113
TEL: 669.800.4130
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COVER LETTER
November 13, 2025
Mike Tassano
Deputy Director of Community Development, Transportation City of Pleasanton
PO Box 520
Pleasanton, California 94566
RE: Proposal for the City of Pleasanton Quiet Zone
Dear Mr. Tassano and Members of the Selection Committee:

The City of Pleasanton (City) has taken great consideration in planning for the implementation of a Quiet Zone along the Union Pacific Railroad (UPRR) Oakland Subdivision corridor. Kimley-Horn understands it will be a multifaceted process, requiring thorough knowledge of the interactions of rail, automobile, and bicycle/pedestrian modes, as well as intimate knowledge of the surrounding area and stakeholders. In addition, specialized skill sets and good working relationships with the rail operators, regulatory agencies, and City advisory committees will be key to the success of this project. The Kimley-Horn team possesses the specialized set of skills and excellent working relationships with all the stakeholder agencies necessary to successfully deliver this project in partnership with the City.

Our team brings the following benefits to the City of Pleasanton:

UNMATCHED KNOWLEDGE OF IMPLEMENTING QUIET ZONES Kimley-Horn will leverage our recent and relevant experience with quiet zones throughout California. Our principal-in-charge, Peter Meyerhofer, PE, has led the planning and final design efforts for numerous Bay Area at-grade crossings – including quiet zone implementation plans along the Caltrain corridor, where UPRR is a tenant operator. Our quiet zone analysis lead, Scott Arnold, PE, PTOE, RAS, CRIS, has supported municipalities across the country on the development of Quiet Zones. Together with our project manager Blake Silkwood, PE, QSD, our Kimley-Horn leadership team bring over 50 years of combined experience to this project.

SPECIALIZED EXPERIENCE WITH GRADE CROSSINGS Our team’s experience with these types of projects is unmatched. The Kimley-Horn team brings specialties and knowledge of at-grade crossing safety for all types of railroad operators. We have successfully completed dozens of public at-grade crossing designs across the state and are currently working on dozens more with multiple transportation agencies. All of these crossings are under California Public Utilities Commission (CPUC) jurisdiction, and most provide both freight and commuter services. Our team has investigated the identified crossing locations in the City and the surrounding areas, and is familiar with the existing infrastructure, railroad corridor, safety concerns, and potential improvements. Our extensive knowledge of at-grade crossing design, active transportation design, the CPUC approval process, UPRR operations and approvals, and the Federal Railroad Administration (FRA) Quiet Zone process and its own set of notices, will streamline your project process and reduce the coordination burden on your staff in getting a consultant team “up to speed”.

PROJECT MANAGEMENT LEADERSHIP, PASSION, AND EXPERTISE Managing projects of varying size and scope makes Blake Silkwood, PE, QSD an ideal project manager to lead the development of the City’s Quiet Zone. He will be supported by a team of skilled specialists, including Taylor Brown, PE, Lauren Jumanan, PE, and Brandi Childress, who are established specialists in their respective fields and are fully dedicated to making your project successful.

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STRONG FAMILIARITY WITH AGENCY PERMITTING PROCESSES. Our team offers experienced professionals who work with owning, operating, and permitting entities daily. Through our several relevant Bay Area quiet zone and grade crossing projects, we have coordinated extensively with CPUC, UPRR, and FRA, and Altamont Corridor Express (ACE). This experience has taught us how best to work with the railroad operators and approval agencies– involve them early in the process and bring innovative and practical ideas to the table to get projects built.

Thank you for your consideration. We look forward to delivering on this critical project for the City of Pleasanton.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Blake Silkwood, PE, QSD Frederik Venter, PE
Project Manager Senior Vice President
408.883.7034 669.800.4146
[email protected] [email protected] 10 Almaden Boulevard, Suite 1250 10 Almaden Boulevard, Suite 1250 San Jose, CA 95113 San Jose, CA 95113
*Frederik Venter, PE, is authorized to bind Kimley-Horn contractually to this RFP . We acknowledge Addendum #1 released on October 22, 2025 and Addendum #2 released on November 4, 2025.

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ATTACHMENT A

PROPOSAL GENERAL INFORMATION FORM
Instructions: Please complete this form and include in each copy of your proposals. On a separate page, list all subconsultants; include company name, address, phone number and type of service.

Company Name ___________________________________________________ Street Address ___________________________________________________ City/State/Zip ___________________________________________________ Phone No.______________________ Fax No. ___________________________ Federal Taxpayer I.D. No. _____________________________________________ POINT(S) OF CONTACT:

Primary:___________________________Alternate:_________________________ Name/Title:_____________________ Name/Title:________________________ Phone No.________________________ Phone No._________________________ Cell Phone._______________________ Cell Phone.________________________ E-mail:___________________________ E-mail:____________________________ AUTHORIZED SIGNATORIES:

Primary:

Name/Title:___________________________ Signature:______________________ Alternate:

Name/Title:___________________________ Signature:_____________________ Kimley-Horn and Associates, Inc.
10 S. Almaden Blvd., Suite 1250
San Jose, CA 95113
669.800.4130 N/A
408.883.7034
[email protected]
56-0885615
Blake Silkwood, PE, QSD,
Associate
Blake Silkwood, PE, QSD,
Associate
Peter N. Meyerhofer, PE,
Senior Vice President
Peter N. Meyerhofer, PE,
Senior Vice President
503.395.0874
[email protected]

N/A N/A
Frederik J. Venter, PE,
Senior Vice President
Peter N. Meyerhofer, PE,
Senior Vice President

1. PROPOSAL GENERAL INFORMATION FORM (ATTACHMENT A)

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ATTACHMENT A
PROPOSAL GENERAL INFORMATION FORM (continued)
Instructions: Please complete this form and include in each copy of your proposals. On a separate page, list all subconsultants; include company name, address, phone number and type of service.

Subconsultant ___________________________________________________ Street Address ___________________________________________________ City/State/Zip ___________________________________________________ Phone No.______________________ Fax No. ___________________________ Type of Service _____________________________________________

UNICO Engineering, Inc.
80 Blue Ravine Road, Suite 250
Folsom, CA 95630
916.900.6623 916.560.5609
Land Surveying

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REQUEST FOR PROPOSAL – Addendum #2
FOR

CITY OF PLEASANTON

QUIET ZONE

RFP issue date - October 15, 2025
RFP Submittal Deadline – November 13, 2025 (4:00 PM PST).

The following Addendum is in reference to questions submitted via email by the 4:00 p.m. deadline on October 31, 2025. Section II, Instruction to Proposers, subsection D.

Addenda/Clarifications The original Request for Proposal (RFP) asked that “Questions or comments regarding this RFP must be put in writing and must be received by City of Pleasanton no later than 4:00 p.m. Pacific Standard Time on Friday, October 31, 2025. Correspondence shall be addressed to the Designated Point of Contact.”

Addendum #1 was issued on October 22, 2025, to provide Attachment A, which was referenced in Section VII Proposal Format and Content, but not included in the original proposal document.

Please take note that only questions submitted by the deadline will receive a response. Below, are those questions followed by their response.

Question 1: Are we allowed to use the City’s logo in our proposal? Response 1: Yes, the City logo may be used as part of the submitted proposal.

Question 2: We did not see the “Proposal General Information Form (Attachment A)” within the RFP or posted on Bidnet. Where can we find this?
Response 2: The City uploaded the Proposal General Information Form (Attachment A) to Bidnet on October 22nd.

Question 3: Please confirm that we can submit this proposal via email instead of submitting five hard copies and one electronic copy on a USB (or does the City want all three: email, hard copies, and USB?)
Response 3: Yes, this proposal can be submitted via email instead of the 5 hard copies and USB.

The City does not need email, hard copy, and USB.

Question 4: With the tight turnaround for Q&A and proposal delivery, would the City consider providing a one-week extension to accommodate questions being answered on November 7 to allow us enough time to adjust our responses?

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Response 4: The City recognizes the compact schedule of this RFP; however, a one-week extension would add more than a month to the contract award timeline due to the limited number of City Council meetings in December/January.

Question 5: You indicate that interviews could be held the week of November 17. Do you anticipate that interviews will be in person or virtual? Response 5: The proposers will be given the option to choose between in-person and virtual interviews.

Question 6: Is the $175,000 budget inclusive for all services outlined in the RFP – from planning through design?
Response 6: Yes. The City acknowledges that the Quiet Zone process involves several stages.

The intent of this RFP is to hire a consultant who will, by the end of the contract, deliver the City with a fully implemented Quiet Zone. The $175,000 contract maximum includes planning, design, and any additional services required after construction completion to fully implement the Quiet Zone. While there are likely multiple SSMs that can be applied to the crossings, the proposer should include the design of typical median barriers at each of the four crossing locations (construction of improvements will be completed under a separate contract).

Question 7: Please clarify the scope of the design task. Does this task include utility coordination, permitting, project manual development, bidding support, etc.? Response 7: As noted in Response 6, the City acknowledges that a diverse set of SSMs is available for use to meet the SSM requirements. The City’s expectation is that standard median islands will be sufficient to meet the SSM requirements, and the scope of the design task would be inclusive of all elements needed to design this type of SSM. The cost proposal that will be submitted separately will need to include the cost for the design of SSM median barriers at each of the 4 crossing locations.

All other items of work in the proposal document remain unchanged. Acknowledgement and a signed copy of this Addendum shall be included in the Proposal.

ACKNOWLEDGED:

Date: __________________
Company
By: Title: ___________________
End of Addendum #2
November 4, 2025Kimley-Horn and Associates, Inc.

Frederik J. Venter, PE
Senior Vice President

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TABLE OF CONTENTS
COVER LETTER ...............................................................................................1

1. PROPOSAL GENERAL INFORMATION FORM (ATTACHMENT A) .....................i

2. QUALIFICATIONS OF THE FIRM / PROJECT STAFFING ...............................4

3. WORK PLAN / SCOPE OF WORK / SCHEDULE ...........................................10

4. PROJECT LEVEL OF EFFORT / SCHEDULE ................................................15

5. COST / PRICING INFORMATION PROPOSAL ..............................................17

6. EXCEPTIONS TO THE AGREEMENT ...........................................................18

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2. QUALIFICATIONS OF THE FIRM / PROJECT STAFFING
Firm Profile
Established in 1967, Kimley-Horn is a private, multidisciplined planning and engineering firm with more than 9,700 employees in 147 offices, including 16 in California, delivering transportation and transit projects to clients nationwide.

Locally, we have six offices in Northern California, which employ over 270 staff members in various engineering, planning, and support roles, all of which abide by a flat organization structure. For this project, our San Jose office will serve as the primary location from which our team will be providing services for the City of Pleasanton. We provide a wide range of traffic engineering and transportation planning and design services, including quiet zone planning and engineering, intelligent transportation systems (ITS), roadway and intersection design, rail coordination, environmental documentation, and landscape architecture services to municipalities, counties, and state departments of transportation throughout California and the United States.

Our professionals are highly experienced in solving challenges unique to railroad at-grade crossings. We understand agency procedures, enabling us to minimize delays and rework in our submittals, and our network of relationships enables our team to provide a high level of service. Our team has a proven track record of successfully completing projects in cooperation with the railroads, cities, and other agencies involved in complex at-grade crossings. We have established relationships with staff from these entities, which will result in timely and productive coordination and issue resolution.

Kimley-Horn has been a partner to many local transportation agencies in California and the Bay Area since 1995. With a well-established local presence through our four Bay Area offices—San Jose, Pleasanton, Oakland, and San Mateo— we support all the needs of transit systems, including freight and commuter rail, with a focus on improving safety around these systems. We provide our clients with the local knowledge and responsiveness of a small organization, backed by the extensive resources of a nationally ranked engineering firm.

Our multidisciplinary firm is recognized as a leader in engineering consulting services. With specialists in a wide range of disciplines under one roof, we offer such services as:
◢ Rail coordination and design, including
at-grade crossings
◢ Quiet zone studies
◢ Traffic engineering and design
◢ Street and intersection improvements,
including median modifications
◢ Traffic signal design
◢ Traffic signal timing and coordination
◢ Rail interconnection and preemption systems
◢ Roadway feasibility studies, planning, and design
◢ Traffic control systems planning and design
◢ ITS planning, design, and implementation
◢ Environmental permitting, assessment,
and remediation
◢ California Environmental Quality Act/National
Environmental Policy Act (CEQA/NEPA) compliance
◢ Bidding/construction assistance
◢ Grant writing support

RAILROAD/UPRR EXPERIENCE
Kimley-Horn provides staff experience in the coordination of freight and commuter rail projects, including at-grade crossings and grade separations. Our staff has provided railroad coordination and secured approvals for successful project implementation from agencies such as UPRR, Sonoma-Marin Area Rail Transit (SMART), Metrolink, Burlington Northern Santa Fe (BNSF), California High Speed Rail, and CPUC. Specific to quiet zones, Kimley-Horn has supported agencies across the country on quiet zone applications and approvals, and is fully equipped with the depth of knowledge to support the City on securing approvals and complying with the Code of Federal Regulations Title 49, Part 222 on the use of locomotive horns at public highway-rail grade crossings.

We are currently working on at-grade crossing projects with agencies such as Alameda County Transportation Commission (Alameda CTC) (which includes 28 crossings across Alameda County); the Cities of Hayward, Martinez, Palo Alto, Richmond, Rocklin, and San Jose; the United States Department of Transportation (USDOT); Caltrain;

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QUIET ZONE
Los Angeles County Metropolitan Transportation Authority (Metro); and Los Angeles and San Bernardino Counties. Our recent experience reflects design approaches that address the key elements affecting railroad right-of-way and facilities.

We are well versed in the design standards of the Manual on Uniform Traffic Control Devices (MUTCD) (11th Edition and CA Edition), American Railroad Engineering and Maintenance-of-Way Association (AREMA), CPUC general order requirements, as well as UPRR’s design guidelines and preferences.

CPUC EXPERIENCE
Kimley-Horn has extensive and recent experience working with the CPUC for light rail, heavy rail, and freight operations.

Our team includes experienced personnel who are very familiar with CPUC processes and requirements and who have coordinated and designed dozens of crossings across the state. We have extensive experience navigating approvals through CPUC, including the preparation and submittal process for GO 88-B applications and securing CPUC approvals. Our San Jose-based transit team not only has experience working with CPUC on at-grade crossing design approvals over the years, but we have also been hired by CPUC directly to handle their statewide at-grade crossing inventories. Kimley-Horn served as the prime consultant for CPUC on phase three of this inventory program, which included 755 crossings across the entire state of California.

Through our grade crossing design experience, the Kimley-Horn team has interfaced with many different staff at CPUC, most notable in the Rail Crossings and Engineering Branch (RCEB), including the Alameda County utilities engineer, the program and project supervisor, the senior utilities engineer specialists in preemption and traffic signal interconnect, and the branch manager facilitating quiet zones.

FINANCIAL STABILITY
Kimley-Horn is a full-service engineering and consulting firm with approximately 9,700 employees and 147 offices in 34 states, the District of Columbia, and Puerto Rico. The Company had 2024 revenues of $2.8 billion. Kimley-Horn has been in business since 1967. We are financially strong, and we are committed to our continued financial health.

As of December 31, 2024, the Company had total assets of $1.8 billion and stockholder’s equity of approximately $363 million. In addition to the financial resources noted, Kimley-Horn also has an untapped $125 million line of credit available for short-term cash flow needs. The Company’s cash flow continues to be very strong. We maintain a disciplined focus on business fundamentals, operate the firm conservatively, and our internal controls and business standards are designed to keep our foundation strong
Kimley-Horn uses two institutional lenders, Wells Fargo and PNC. If necessary, reference information can be obtained by the following contacts:

CAPACITY AND RESOURCES
Our team members are in an excellent position to perform and complete the City of Pleasanton Quiet Zone project, and can meet all requirements set forth in the scope of services in a timely and cost-efficient manner. Kimley-Horn uses a workload forecasting technique (known as our cast-ahead process) to determine workload requirements by division, office, and region, thus promoting a workflow that meets our agreed upon schedule and budget. Our cast-ahead forecast is an internal, propriety software that summarizes every active Kimley-Horn project. Our office/division production coordinators (OPCs) manage our cast-aheads to provide an accurate projection of staffing needs and overloads with detailed information for the upcoming month and a summary of up to the next six months. Kimley-Horn’s production managers use this tool to facilitate the shifting and balancing of work across our entire firm based on Michael Pugsley, Senior Vice President
919.881.6469
Wells Fargo Bank, N.A.
150 Fayetteville Street, Suite 600
PO Box 3008
Lesley Wilson, SVP, Relationship Manager
919.788.7573
The PNC Financial Services Group
301 Fayetteville Street, 21st Floor
Raleigh, NC 27601

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Agency Interface
CPUC/UPRR/ACE Coordination
Lauren Jumanan, PE, ENV SP
Public Engagement
Brandi Childress
Engineering and Design
Taylor Brown, PE
Will Landreth, PE, QSD/P
Survey
Rob Markes1
Ryan Ming, PLS¹
Quiet Zone Analysis
Scott Arnold, PE, PTOE, RAS, CRIS, PMP
Meagan Chan, EIT
Project Manager
Blake Silkwood, PE, QSD
Principal-in-Charge
Peter Meyerhofer, PE
Bold = Key Team Members
Subconsultants:

1. UNICO Engineering

CITY OF

PLEASANTON
Agency Interface
CPUC/UPRR/ACE Coordination
Lauren Jumanan, PE, ENV SP
Public Engagement
Brandi Childress
Engineering and Design
Taylor Brown, PE
Will Landreth, PE, QSD/P
Survey
Rob Markes1
Ryan Ming, PLS¹
Quiet Zone Analysis
Scott Arnold, PE, PTOE, RAS, CRIS, PMP
Meagan Chan, EIT
Project Manager
Blake Silkwood, PE, QSD
Principal-in-Charge
Peter Meyerhofer, PE
Bold = Key Team Members
Subconsultants:

1. UNICO Engineering

CITY OF

PLEASANTON
Agency Interface
CPUC/UPRR/ACE Coordination
Lauren Jumanan, PE, ENV SP
Public Engagement
Brandi Childress
Engineering and Design
Taylor Brown, PE
Will Landreth, PE, QSD/P
Survey
Rob Markes1
Ryan Ming, PLS¹
Quiet Zone Analysis
Scott Arnold, PE, PTOE, RAS, CRIS, PMP
Meagan Chan, EIT
Project Manager
Blake Silkwood, PE, QSD
Principal-in-Charge
Peter Meyerhofer, PE
Bold = Key Team Members
Subconsultants:

1. UNICO Engineering

CITY OF

PLEASANTON
Agency Interface
CPUC/UPRR/ACE Coordination
Lauren Jumanan, PE, ENV SP
Public Engagement
Brandi Childress
Engineering and Design
Taylor Brown, PE
Will Landreth, PE, QSD/P
Survey
Rob Markes1
Ryan Ming, PLS¹
Quiet Zone Analysis
Scott Arnold, PE, PTOE, RAS, CRIS, PMP
Meagan Chan, EIT
Project Manager
Blake Silkwood, PE, QSD
Principal-in-Charge
Peter Meyerhofer, PE
Bold = Key Team Members
Subconsultants:

1. UNICO Engineering

CITY OF

PLEASANTON
workload needs to meet demands—whether that involves physically transferring work power or enabling someone to work remotely on a project from anywhere in the country. This cast-ahead process enables us to assign ample staff and technical resources to complete each project on time and to our clients’ satisfaction.

PROJECT MANAGEMENT TEAM
Kimley-Horn offers a highly skilled, experienced, and responsive team of professionals that has a proven record of successfully working with cities, counties, and other municipalities throughout California to provide expert consultation on variety of long-range planning projects. For this project, the Kimley-Horn team will be led by Blake Silkwood, PE, QSD.

The location of our key staff members has been provided on their resumes, and their level of effort has been provided in the Level of Effort table provided in the Level of Effort Table in Section 4 of the proposal. Kimley-Horn will not substitute key staff without prior written consent of the City.

JAN
APR
FEB
MAY
Address any immediate project needs and
weekly milestones
WEEKLY
1 & 3 MONTHS
6 MONTHS
Review workload and assess current
project needs
• Identify immediate project deliverables and milestones • Evaluate simultaneous workload needs
• Allocate staff availability to support project deliverables Proactive resource planning
• Forecast upcoming project deliverables and milestones • Evaluate team availability to support future deliverables MAR
JUN

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PROJECT MANAGER AND KEY STAFF EXPERIENCE
Blake has significant Project Management experience across many project types, including Quiet Zone development, coordination with UPRR and other railroad operators, safety improvements, and active transportation improvements.

He is skilled at bringing together a diverse team of technical experts to drive successful project outcomes. A sample of Blake’s Project Management Experience includes the following:

PROJECT CLIENT CLIENT

CONTACT INFO

KEY PROJECT

DETAILS

KEY STAFF

INVOLVED
Palo Alto Caltrain
Railroad Gates
Quiet Zone Analysis
and Study
City of
Palo Alto
Ripon Bhatia
ripon.bhatia@
PaloAlto.gov
Quiet zone
implementation
along Caltrain
Corridor
 Blake Silkwood, PE, QSD (Project Manager)
 Peter Meyerhofer, PE (Principal-in-Charge)
 Taylor Brown, PE (Project Engineer)
 Lauren Jumanan, PE , ENV SP (Project Engineer)
Vasona Corridor
Crossings Study
Santa Clara
Valley
Transportation
Authority (VTA)
Jason Kim
[email protected]
At-Grade crossing
improvements along
UPRR Vasona Corridor
 Blake Silkwood, PE, QSD (Project Manager)
 Peter Meyerhofer, PE (Deputy Project Manager)
 Taylor Brown, PE (Project Engineer)
Milpitas
Pavement Rehab
City of
Milpitas
Tony Cao
[email protected]
At-Grade crossing
improvements
along UPRR
mainline
 Blake Silkwood, PE, QSD (Project Manager)
 Peter Meyerhofer, PE (Principal-in-Charge)
 Taylor Brown, PE (Project Engineer)
 Lauren Jumanan, PE , ENV SP (Project Engineer)
Castro Street
Pedestrian
Improvements
City of
Mountain View
Joseph Cervantes
joseph.cervantes@
mountainview.gov
Active transportation
improvements,
streetscape
improvements
 Blake Silkwood, PE, QSD (Project Manager)
 Peter Meyerhofer, PE (Principal-in-Charge)
 Taylor Brown, PE (Project Engineer)
 Brandi Childress (Community Outreach and
Stakeholder Engagement)
Fruitvale Alive
Improvements
Project
City of
Oakland
Chris Diano
cdiano@
oaklandca.gov
Safety improvements
at four UPRR
at-grade Crossings
 Blake Silkwood, PE, QSD (Project Manager
[performed prior to joining Kimley-Horn])

SUBCONSULTANT
In an effort to provide the City with the depth of resources necessary to complete this project seamlessly, Kimley-Horn has partnered with specialty subconsultant, UNICO Engineering (UNICO), to deliver the survey elements of the project. A brief profile of their firm is provided below.

UNICO Engineering
Established in 2013, UNICO is fully committed to providing high quality construction management, engineering, and land surveying services to public and private clients. UNICO serves clients throughout California with a current staff of over 125 from their corporate office located in Folsom, with branch offices in Chico, Concord, Goleta, and San Diego, and field offices in Sacramento and Woodland. Their success is measured by the success of their clients, their responsiveness, and the quality and value of their work. Top on their priority list is to understand their clients’ objectives and expectations. They provide value to their clients by sharing their goal of effectively managing the costs of the projects which they are assigned. Their survey team has the technology and experience to address any of your surveying needs, including topographic mapping, bathymetric (hydrographic) surveys, ALTAs, boundary surveys, construction staking, easements, aerial surveys, right of ways, terrestrial LiDAR scanning and drone surveying. Using the latest in GPS and robotic total station technology, they work efficiently and deliver accurate results. They are experienced in delivering projects that meet local, state, and federal requirements.

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Blake has 17 years of engineering experience in California, primarily focused on transit and municipal roadway projects. Blake has extensive knowledge of quiet zones design, at-grade rail crossing design, active transportation design, right-of-way acquisition, construction specifications and cost estimating, construction phasing, agency/stakeholder coordination, and third-party utility coordination.

Blake has administered quality control/quality assurance (QC/QA) programs for multiple transit and railroad projects, which will be valuable for this contract. Blake’s recent design experience includes railroad projects with Caltrain, the City of Palo Alto, and Metrolink.

RELEVANT EXPERIENCE
◢ City of Palo Alto, Alma Street At-Grade Rail Crossing Quiet Zone Design, Palo Alto,CA – QC Manager
◢ City of Palo Alto, Caltrain Railroad Gates Quiet Zone Analysis and Study, Palo Alto, CA – Project Manager
◢ City of Menlo Park, Quiet Zone Feasibility Study, Menlo Park, CA – Deputy Project Manager ◢ Contra Costa Transportation Authority (CCTA), San Francisco Bay Trail Gap Closure At-Grade Crossing, Martinez, CA – QC Manager
◢ Alameda CTC, Rail Safety Enhancement Program (RSEP) Environmental and Design Services, Oakland, CA – Project Engineer
◢ City of Mountain View, Castro Street Pedestrian Improvements, Mountain View, CA – Project Manager ◢ VTA, Vasona Corridor Crossings Study, San Jose to Los Gatos, CA – Project Manager ◢ City of San Jose, Race and Parkmoor Safety Improvements, San Jose, CA – Civil Lead ◢ Monterey-Salinas Transit (MST), SURF! Bus Rapid Transit Final Design and Engineering Support Services, Monterey County, CA – QC Manager
◢ Metrolink, Antelope Valley Line Canyon Double Track Extension, Santa Clarita, CA – Station QC Lead ◢ Metrolink, Simi Valley Double Track and Stations, Simi Valley, CA – Station QC Lead ◢ City of Oakland, Fruitvale Alive Gap Closure Project, Oakland, CA – Project Manager, Railroad Coordination Lead, Right-of-Way Lead
◢ Alameda-Contra Costa Transit District (AC Transit), Division 2 and Division 4 Fleet Electrification Project, Oakland, CA – Civil Lead
◢ AC Transit, District 4 Microgrid Study, Oakland, CA – Project Manager ◢ City of Santa Cruz, Front Street Multimodal Improvements, Santa Cruz, CA – Project Manager ◢ City of Hollister, San Felipe Road Multimodal Improvements. Hollister, CA – Project Manager ◢ City of San Leandro, Pedestrian Safety Improvements Program, San Leandro, CA – Project Manager ◢ City of Dublin, Dublin Boulevard Street Resurfacing, Dublin, CA – Civil Task Lead ◢ Caltrain, Corridor Crossings Strategy, San Carlos, CA – Program Manager, At-Grade Crossings ◢ City of Milpitas, Pavement Rehab 2023/2024/2025, Milpitas, CA – Project Manager ◢ VTA, Eastridge to BART Light Rail Project, San Jose, CA – Right-of-Way and Systems Lead ◢ VTA, Santa Clara-Alum Rock Bus Rapid Transit (BRT) Project, San Jose, CA – Civil Lead

BLAKE SILKWOOD, PE, QSD
Project Manager

EDUCATION
• Master of Science, Civil and
Environmental Engineering,
California Polytechnic State
University, San Luis Obispo
• Bachelor of Science, Civil
Engineering, California Polytechnic
State University, San Luis Obispo

CREDENTIALS
• Professional Civil Engineer in
California #78272
• Qualified Stormwater Pollution
Prevention Plan (SWPPP), Developer

LOCATION
• San Jose, California

CITY OF PLEASANTON  TTCASANJ011431.2025
 A-2

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Peter has nearly 25 years of engineering experience as a project manager and project scoping team leader in California and Nevada, primarily focused on transportation and transit design, including quiet zone design and at-grade rail crossings, multimodal design and circulation, site civil design, pedestrian and American with Disabilities Act (ADA) access improvements, roadway design, traffic signal design, agency/stakeholder coordination, and utility design. Peter is currently supporting design for over two dozen at- grade crossings in Northern California and Nevada and is also leading the third phase of a statewide inventory and survey for 755 signalized and active rail crossings (including UPRR crossings) in California for CPUC. Peter has extensive experience coordinating with CPUC and UPRR, and also brings a thorough understanding of design considerations to the coordination process. His additional recent experience includes the Vasona Double Track Study and Conceptual Engineering project for VTA, San Diego Association of Governments (SANDAG) South Line Freight Improvement Project, Metro Willowbrook Rosa Parks Transit Center, and leading a Kimley-Horn team of 40+ engineers on the SANDAG Mid-Coast Corridor Transit Project.

RELEVANT EXPERIENCE
◢ City of Menlo Park, Quiet Zone Feasibility Study, Menlo Park, CA – Principal-in-Charge ◢ City of Palo Alto, Caltrain Railroad Gates Quiet Zone Analysis and Study, Palo Alto, CA – Principal-in-Charge
◢ City of Palo Alto, Alma Street At-Grade Rail Crossing Quiet Zone Design, Palo Alto, CA – Project Manager
◢ Alameda CTC, RSEP Environmental and At-Grade Crossing Design Services, Oakland, CA – Task Lead, Rail Crossing Design
◢ East Bay Regional Park District (EBRPD), Berrellesa At-Grade Rail Crossing, Martinez, CA – Project Manager
◢ CCTA, SF Bay Trail Gap Closure At-Grade Crossing, Martinez, CA – Project Manager ◢ CPUC, Phase I Railroad Crossing Inventory and Field Survey, Statewide, CA – Project Manager ◢ CPUC, Phase 3 - Railroad Crossing Inventory and Field Survey, Statewide, CA – Project Manager ◢ Nevada Department of Transportation (NDOT), Railway - Highway Grade Crossings Design and Pedestrian Improvements, Statewide (Multiple Locations), NV – Project Manager ◢ City of Milpitas, Pavement Rehab 2023/2024/2025, Milpitas, CA– Principal-in-Charge ◢ City of Mountain View, Castro Street Pedestrian Improvements, Mountain View, CA– Principal-in-Charge
◢ SANDAG, Mid-Coast Corridor Transit Project, Phase 1 (Mid-Coast Light Rail Transit), San Diego, CA – Project Manager
◢ SANDAG, Final Design of the South Line Freight Rail Improvements, San Diego, CA – Project Manager
◢ Metropolitan Transit System (MTS), Station Improvements at 12th and Imperial Transit Center, San Diego, CA – Project Manager
◢ Metro, Willowbrook/Rosa Parks Station Improvement Project Rail Crossing Design and Engineering Services, Los Angeles, CA – Project Manager ◢ Foothill Transit, Planning and Design Services for West Covina Transit Center, West Covina, CA – Project Manager

PETER MEYERHOFER, PE
Principal-in-Charge

EDUCATION
• Bachelor of Science, Civil
Engineering, University of Arizona

CREDENTIALS
• Professional Engineer in California
#68778 and Nevada #018093

LOCATION
• Portland, Oregon

CITY OF PLEASANTON  TTCASANJ011431.2025
 A-3

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Scott brings more than 23 years of transportation project experience at Kimley-Horn, working with both DOTs and municipalities. His expertise includes railroad crossing safety studies and design, quiet zone projects, street lighting, traffic signals, control plans, signage, bicycle and pedestrian facilities, accessibility reviews, and general traffic studies. Scott has delivered safety planning and design services for numerous cities in Texas, including Fort Worth, Frisco, McKinney, Terrell, Gainesville, and Bastrop, as well as the City of Crystal, MN; McKinley County, NM; and several TxDOT districts. Over the past 15 years, he has helped implement more than 20 quiet zones, upgraded safety at 40 crossings, and improved surface crossings at 30 sites. He leverages specialized certifications to keep projects on track and within budget.

RELEVANT EXPERIENCE
◢ City of Bastrop, Downtown Quiet Zone Feasibility Study (12 crossings), Bastrop, TX – Project Manager
◢ City of Gainesville, Quiet Zone Feasibility Study (nine crossings), Gainesville, TX – Project Manager
◢ City of Terrell, Downtown Quiet Zone Feasibility Study (20 crossings), Terrell, TX – Project Manager
◢ TDOT, At-Grade Pedestrian Crossing Safety Feasibility Study (28 crossings), El Paso, TX – Project Engineer
◢ TDOT, At-Grade Crossing Safety Study and Conceptual Exhibits (19 crossings), Odessa, TX – Project Engineer
◢ City of Waco, Downtown Quiet Zone Study and Design (10 crossings), Waco, TX – Project Manager ◢ City of San Marcos, Quiet Zone Planning and Design (12 crossings), San Marcos, TX – Project Engineer
◢ City of Denton, Downtown Quiet Zone Planning and Design (four crossings), Denton, TX – Project Manager
◢ City of Denton, Mingo Road Reconstruction, Quiet Zone Study, Design, and Implementation (five crossings), Denton, TX – Project Manager
◢ City of Denton, Brush Creek Quiet Zone Study, Design, and Implementation (three crossings), Denton, TX – Project Engineer
◢ City of Fort Worth, Railroad Program Management, Fort Worth, TX – Project Manager ◢ Texas A&M University, Quiet Zone Implementation and Design (four crossings), Bryan/College Station, TX – Project Manager
◢ City of Terrell, Las Lomas Parkway Grade Separation Study and Design, Terrell, TX – Project Engineer
◢ City of Fort Worth, BNSF at Cunningham Quiet Zone Implementation and Design, Fort Worth, TX – Project Manager
◢ City of Seguin, Quiet Zone Study and Design (five crossings), Seguin, TX – Project Engineer

SCOTT ARNOLD, PE, PTOE, RAS, CRIS, PMP
Quiet Zone Analysis Lead

EDUCATION
• Master of Science, Traffic
Engineering, Michigan
Technological University
• Bachelor of Science,
Civil Engineering, Michigan
Technological University

CREDENTIALS
• Professional Engineer in Texas
#96782; Professional Engineer in
Oklahoma #24383; Professional
Engineer in Minnesota #62217;
Professional Engineer in Arkansas
#22823; Professional Engineer in
Colorado #0064769; Professional
Engineer in Michigan #6201314570
• Professional Traffic
Operations Engineer #2124
• Construction Risk
Insurance Specialist
• Project Management Professional
• Registered Accessibility Specialist

LOCATION
• Fort Worth, Texas

CITY OF PLEASANTON  TTCASANJ011431.2025
 A-4

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Taylor is a professional engineer specializing in transit design and planning in California. She has been involved in transit projects including at- grade rail crossing improvements, railroad quiet zone implementation plans, agency coordination and permitting, transit asset management, roadway rehabilitation, pedestrian and bicycle infrastructure, and utility coordination. Taylor has supported the design of over 40 at-grade rail crossings, many along UPRR corridors, and has coordinated extensively with UPRR, CPUC, and the FRA for project design and implementation. She has worked alongside various municipalities in California and has robust experience designing infrastructure to meet the needs and standards of the municipalities.

RELEVANT EXPERIENCE
◢ Alameda CTC, RSEP Environmental and Design Services, Oakland, CA – Deputy Project Manager
◢ City of Milpitas, Dixon Landing Road At-Grade RR Crossing, Milpitas, CA – Project Manager
◢ Saiko Investment Corporation, Normandie Avenue Grade Crossing Improvements, Gardena, CA – Project Manager
◢ City of Hayward, Tennyson Road Section 130 UPRR Grade Crossing Improvements, Hayward, CA – Deputy Project Manager
◢ City of Richmond, Cutting Boulevard Section 130 UPRR Grade Crossing Improvements, Richmond, CA – Deputy Project Manager
◢ City of Stockton, West Lane UPRR Grade Crossing Improvements and Queue Cutter, Stockton CA – Deputy Project Manager
◢ City of Palo Alto, Palo Alto Avenue Quiet Zone Final Design, Palo Alto, CA – Project Engineer ◢ City of Palo Alto, Caltrain Railroad Gates Quiet Zone Analysis and Study, Palo Alto, CA – Project Engineer ◢ City of Milpitas, Pavement Rehab 2023/2024/2025, Milpitas, CA– Project Engineer ◢ City of Menlo Park, Quiet Zone Feasibility Study, Menlo Park, CA – Project Analyst ◢ Contra Costa Transportation Authority, Martinez-San Francisco Bay Trail Project Phase II At-Grade Crossing, Martinez, CA – Deputy Project Manager ◢ VTA, Cinnabar At-Grade UPRR Crossing Design,
San Jose, CA – Project Engineer
◢ City of San Jose, Race and Parkmoor Safety Improvements, San Jose, CA – Project Engineer ◢ Speedway SBC Development LLC, Speedway Commerce Center II Rail Crossing, San Bernardino County, CA – Project Engineer
◢ Alameda CTC, San Pablo Avenue Multimodal Corridor Study, Oakland, CA – Project Analyst ◢ Caltrain, Grade Separation Support and Corridor Crossings Strategy, San Carlos, CA – Project Analyst ◢ EBRPD, Martinez-San Francisco Bay Trail Project Phase II, Martinez, CA – Project Analyst ◢ Solano Transportation Authority (STA), Solano Rail Crossings Safety Improvements Plan Update, Solano County, CA – Project Analyst
◢ CPUC, Railroad Crossing Inventory and Field Survey Phase 3, Statewide, CA – Project Analyst

TAYLOR BROWN, PE
Engineering and Design Lead

EDUCATION
• Master of Science, Environmental
Engineering, Carnegie Mellon
University, Pittsburgh
• Bachelor of Science, Civil
Engineering, Carnegie Mellon
University, Pittsburgh
• Bachelor of Science, Engineering
and Public Policy, Carnegie Mellon
University, Pittsburgh

CREDENTIALS
• Professional Engineer in
California #96665

PROFESSIONAL AFFILIATIONS
• ITE Railroad Grade Crossing
Committee, Member

LOCATION
• San Jose, California

CITY OF PLEASANTON  TTCASANJ011431.2025
 A-5

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Lauren is a professional engineer who has been involved in a variety of transit projects including quiet zone projects, at-grade rail crossing improvements, multimodal transit station improvements, light rail transit extensions, and at-grade railroad crossing inventory. She has prepared and processed CPUC applications, both formal applications and GO-88Bs, through approval and has extensive experience with the planning and final design of public and private at-grade rail crossings.

Her design experience includes at-grade rail crossings, municipal roadway, active transportation improvements, transit stations, light rail, retaining walls, and storm drain systems. She is a project engineer on the Alameda CTC RSEP where she is leading the final design efforts to improve pedestrian safety at 28 rail-crossings. She has also managed an at-grade railroad crossing inventory project for CPUC where she led a team in the collection of railroad crossing features at more than 800 locations throughout California. Lauren is proficient in a variety of software packages such as AutoCAD Civil 3D, AutoTURN, Bluebeam Revu, MicroStation, InRoads, and ProjectWise.

RELEVANT EXPERIENCE
◢ CPUC, Railroad Crossing Inventory and Field Survey Phase 1, Statewide, CA – Deputy Project Manager ◢ CPUC, Railroad Crossing Inventory and Field Survey Phase 3, Statewide, CA – QC/QA Manager ◢ Napa Valley Transportation Authority (NVTA), Design Services for the NVTA Bus Maintenance Facility, Napa, CA – Deputy Project Manager
◢ City of Palo Alto, Caltrain Railroad Gate Quiet Zone Analysis and Study, Palo Alto, CA – Project Engineer ◢ Alameda CTC, RSEP Environmental and Design Services, Oakland, CA – Project Engineer ◢ City of Milpitas, Pavement Rehab 2023/2024/2025, Milpitas, CA– Project Engineer ◢ City of San Jose, Race and Parkmoor Safety Improvements, San Jose, CA – Project Manager ◢ City of Hayward, Tennyson Road Railroad Crossing Safety Improvement Project, Hayward, CA – Project Engineer
◢ City of Rocklin, Farron Street and Delmar Avenue At-Grade Railroad Roadway and Pedestrian Improvements Project, Rocklin, CA – Deputy Project Manager ◢ City of Stockton, West Lane Queue Cutter, Stockton, CA – Project Engineer ◢ Hillwood Developers, Speedway Commerce Center II – Railroad Crossing Engineer ◢ County of Napa, Vine Trail Yountville to St. Helena, Napa, CA – Railroad Crossing Engineer ◢ NVTA, Imola Avenue and State Route 29 Express Bus Improvements, Napa, CA – Project Manager ◢ Metro, Willowbrook/Rosa Parks Station Improvement Project Design and Engineering Services, Los Angeles, CA – Project Engineer
◢ EBRPD, Berrellesa At-Grade Rail Crossing, Martinez, CA – Project Engineer ◢ Fireclay Tile, Quarry Road Private Crossing, Aromas, CA – Project Manager ◢ State of California Department of General Services (DGS), Richard Boulevard Office Complex, Sacramento, CA – CPUC Coordinator
◢ MST, SURF! Bus Rapid Transit Phase II, Monterey, CA – Project Engineer ◢ SANDAG, Mid-Coast Transit Corridor Project, San Diego, CA – Project Analyst

LAUREN JUMANAN, PE, ENV SP
CPUC/UPRR/ACE Coordination Lead

EDUCATION
• Bachelor of Science, Civil
Engineering, San Diego
State University

CREDENTIALS
• Professional Engineer in
California #87932
• Envision Sustainability
Professional #67888
• National Committee on Uniform
Traffic Control Devices, Railroad
& Light Rail Grade Crossings
Technical Committee, Member
• ITE Railroad Grade Crossing
Committee, Member
• Women’s Transportation
Seminar San Diego Chapter,
Mentor and Member

LOCATION
• San Diego, California

CITY OF PLEASANTON  TTCASANJ011431.2025
 A-6

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Brandi is a 25-year transportation industry professional specializing in strategic communications, community outreach, and stakeholder engagement. She has led successful teams on various transportation projects by prioritizing strong partnerships, connection, collaboration, and early and active public engagement through all phases of the project delivery process. She brings a wealth of knowledge and a true passion for unifying communities around new ideas and mobility solutions. Prior to joining Kimley-Horn, Brandi grew her public involvement career with the VTA since 2001, serving as Chief Media Spokesperson and Public Affairs Manager before being promoted to Chief of Staff to the General Manager where she focused on implementing time and resource management strategies for the executive team. She also co-created a renewed agency vision and plan alongside a newly hired General Manager.

Her deep roots in public service have allowed her to creatively implement transportation improvements with and for communities who need them most. Brandi is motivated by opportunities to apply her experience to elevate processes, programs, projects, and people.

RELEVANT EXPERIENCE
◢ VTA, BART Silicon Valley Phase II Extension, San Jose, CA – External Affairs Program Manager ◢ Caltrain, Corridor Crossings Strategy, San Jose, CA – Strategic Planning and Stakeholder Engagement ◢ City of Mountain View, Castro Street Pedestrian Improvements, Mountain View, CA– Community Outreach and Stakeholder Engagement
◢ City of Milpitas, Traffic and Safety Study, Milpitas, CA – Community Outreach ◢ City of San Jose, Diridon Intermodal Station Business Case, San Jose, CA – Strategic Planning and Communications, Community Outreach and Stakeholder Engagement ◢ City of Santa Clara, Vision Zero Implementation Plan, Santa Clara, CA – Community Outreach and Stakeholder Engagement
◢ City of Sunnyvale, Tasman Drive Pedestrian/Bike Facility Installation, Sunnyvale, CA – Community Outreach and Stakeholder Engagement
◢ San Mateo County Transportation Authority (SMCTA), Alpine Road Corridor Project, San Mateo, CA – Community Outreach and Stakeholder Engagement
◢ Santa Cruz County, Transportation Safety Action Plan, Santa Cruz, CA – Community Outreach and Stakeholder Engagement
◢ Stanislaus Council of Governments (StanCOG), 2026 Regional Transportation Plan – Community Outreach and Stakeholder Engagement
◢ VTA, Quiet Zone Assessment/Rail Crossing Study, Santa Clara County, CA – Community Outreach and Stakeholder Engagement*
◢ VTA, Rail Safety Education Program – Public Affairs (media, school and public engagement) * ◢ VTA, Complete Streets Program, Santa Clara County, CA – Community Outreach and Stakeholder Engagement*
◢ County of Santa Clara, Various interchange and roadway widening projects, Santa Clara County, CA – Community Outreach*
*Prior to joining Kimley-Horn

BRANDI CHILDRESS
Public Engagement Lead

EDUCATION
• Master of Science, Transportation
Management, San Jose
State University
• Bachelor of Science, Business
Administration, California State
University, Stanislaus

PROFESSIONAL AFFILIATIONS
• Women’s Transportation Seminar
(WTS) San Francisco Bay Area
Chapter, Communication Chair

LOCATION
• San Jose, California

CITY OF PLEASANTON  TTCASANJ011431.2025
 8

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Kimley-Horn’s Related Project Experience

CITY OF PALO ALTO, ALMA STREET AT-GRADE RAIL CROSSING QUIET ZONE DESIGN, MENLO

PARK AND PALO ALTO, CA
Kimley-Horn is preparing the final design for safety enhancements to the existing Caltrain At-Grade Crossing at Alma Street to achieve quiet zone status. The crossing upgrades reduce the safety risk of the crossing to a sufficient level to qualify the location as an offical Quiet Zone the FRA. This effort involves coordination with Caltrain, CPUC, and the FRA on the design and implementation of safety enhancements which include upgraded signage and striping, as well as reconstructed medians to meet official Quiet Zone requirements. Kimley-Horn is also providing the City of Palo Alto with permitting support to obtain the GO 88-B approval, as well as the FRA’s Notice of Intent (NOI) and Notice of Establishment (NOE) for Quiet Zones.

CITY OF SAN JOSE, RACE & PARKMOOR INTERSECTION IMPROVEMENTS, SAN JOSE, CA Kimley-Horn is preparing the preliminary and detailed designs for intersection and at-grade crossing improvements at the Race Street and Parkmoor Avenue intersection in the City of San Jose. Improvements adhere to latest railroad standards and will include roadway and pathway safety, roadway rehabilitation and intersection realignment, buffered bike lanes, railroad preemption, pre-signals, and conformance with the California MUTCD. The crossing is also part of an established quiet zone, and Kimley-Horn will be coordinating the improvements to maintain the corridor's status with the FRA.

CITY OF PALO ALTO, CALTRAIN RAILROAD GATES QUIET ZONE ANALYSIS AND STUDY, PALO

ALTO, CA
Kimley-Horn is finalizing a study to assess the feasibility and requirements associated with creating a quiet zone along the Caltrain corridor through the City of Palo Alto. This study is building off a previous study and single-crossing final design, both performed by Kimley-Horn, to append a quiet zone and include all four at-grade crossings in the City to one quiet zone. The work completed included performing quiet zone calculations and analysis in conformance with FRA requirements, preparing conceptual designs for two design alternatives, facilitating the field diagnostic meetings with stakeholder agencies, and supporting the City of Palo Alto at public outreach and various council and committee meetings. Kimley-Horn also prepared conceptual cost estimates, which were incorporated into the final report for quiet zone implementation.

CITY OF MENLO PARK, QUIET ZONE STUDY AT RAILROAD CROSSINGS, PALO ALTO, CA Kimley-Horn prepared a study to determine the feasibility of implementing a quiet zone along a half-mile stretch of the Caltrain corridor through the City of Menlo Park and Palo Alto. The stretch of this corridor includes four at-grade vehicular railroad crossings in Menlo Park, and one at-grade crossing in Palo Alto. The work completed in this study included an analysis following the guidelines prescribed by FRA, conceptual designs of the improvements to each of the five at-grade crossings within the scope, scheduled and attended diagnostic field meetings with stakeholders, and assisting the two cities in public outreach efforts. After performing an initial site visit to evaluate the existing conditions and assessing opportunities for potential improvements and using the FRA Quiet Zone Calculator, Kimley-Horn identified three scenarios for quiet zone implementation. These scenarios were presented alongside with cost estimates, outreach and coordination, our recommendation, and next steps to prepare for the implementation of a quiet zone.

ALAMEDA CTC, RSEP - ENVIRONMENTAL AND DESIGN SERVICES, OAKLAND, CA Kimley-Horn is the prime consultant providing environmental clearance and design services for Alameda CTC’s Rail Safety Enhancement Program – Phase A (RSEP-A), which includes prioritizing and designing safety improvements for pedestrians, bicyclists, and cars at 28 UPRR at-grade crossings in six local jurisdictions in Alameda County from Berkeley to Hayward and Livermore. This is one of the most significant grade crossing programs in the state, conceived to accommodate the significant growth of rail traffic and includes extensive coordination with UPRR, CPUC, the local agencies and cities, and Alameda CTC. Kimley-Horn and Alameda CTC have developed an innovative project approach that divides each of the 28 locations into one of three “tiers” for improvements based on the required lead times for approvals and designs and are working alongside Alameda CTC and their CM/GC team to implement the “low-hanging fruit” solutions upfront, while working in parallel on crossings that require longer lead times.

CITY OF PLEASANTON  TTCASANJ011431.2025
 9

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
UNICO Related Project Experience
UNICO offers proven qualifications and extensive experience performing surveying and right-of-way services on active railroad corridors throughout Northern California. Their team is well-versed in the technical, safety, and coordination requirements necessary to support rail-adjacent improvements, including at-grade crossing upgrades, roadway and pedestrian access enhancements, and public infrastructure projects requiring close interface with UPRR and BNSF.

UNICO has completed numerous railroad surveying assignments, including topographic mapping, boundary surveys, right-of-way engineering, monument preservation, and base mapping used to support design and construction phasing.

Their familiarity with railroad permitting processes, field safety protocols, and survey constraints within active corridors allows them to deliver accurate data efficiently while minimizing operational impacts. A selection of their relevant projects can be found below.

CITY OF HAYWARD, TENNYSON ROAD RAILROAD CROSSING SAFETY IMPROVEMENTS, HAYWARD, CA UNICO is providing topographic and boundary surveying and right-of-way engineering to support planned safety upgrades at a four-lane at-grade UPRR crossing. Their work supports design efforts aimed at hazard mitigation and long-term safety enhancement.

CITY OF RICHMOND, SAFETY IMPROVEMENTS AT CUTTING BOULEVARD RAILROAD AT-GRADE

CROSSING, RICHMOND, CA
UNICO is performing topographic surveys, right-of-way surveying, and monument preservation to support new crossing surface and track structure improvements, including pedestrian pathways and traffic signal modifications at a three-track UPRR mainline crossing.

CITY OF ELK GROVE, RAILROAD STREET IMPROVEMENTS, ELK GROVE, CA This project provided necessary improvements to Railroad Street and adjacent sidewalks in support of the City's goal to develop a multi-use outdoor plaza and pertinent infrastructure in the City's historic district. The project was needed for improved flow of traffic for travelers as well as improved accessible ramps and sidewalks for safety and efficiency.

UNICO provided topographic and boundary surveying and developed plats and legal descriptions.

In addition to these projects, UNICO has completed dozens of railroad survey projects systemwide, allowing their staff to bring knowledgeable field practices, effective communication, and streamlined data workflows to each assignment.

This depth of experience enhances their ability to anticipate issues, integrate stakeholder requirements, and provide accurate, comprehensive deliverables.

CITY OF PLEASANTON  TTCASANJ011431.2025
 10

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE

3. WORK PLAN / SCOPE OF WORK / SCHEDULE
Quiet Zone Strategy
The FRA is committed to reducing the number of collisions at highway-rail grade crossings while establishing a consistent standard for communities that choose to preserve or enhance the quality of life for their residents by creating quiet zones, where routine use of train horns at public crossings is restricted. Federal regulation requires that locomotive horns begin sounding 15–20 seconds before entering public rail grade crossings, no more than one-quarter mile in advance. A “quiet zone” is a section of a rail line at least one-half mile in length that contains one or more consecutive public highway-rail grade crossings at which locomotive horns are not routinely sounded when trains are approaching the crossings. The prohibited use of train horns within a quiet zone only applies to trains when approaching and entering crossings and does not include train horn use within passenger stations or rail yards. Also, train horns may be sounded in emergency situations or to comply with other railroad or FRA rules even within a quiet zone. Quiet zone regulations do not eliminate the use of locomotive bells at crossings. Therefore, a more appropriate description of a designated quiet zone would be a “reduced train horn area.”
Scope of Work
TASK 1: PROJECT ADMINISTRATION AND MEETINGS
Kimley-Horn will take a hands-on approach for contract management, quality control services, and scope management throughout the duration of the project. We will begin the project with a kick-off meeting with the City to discuss the project goals, objectives, finalize the project approach and work plan, roles, and responsibilities. The Kimley-Horn team will schedule and facilitate monthly status meetings with the City to discuss project progress, schedule, activities planned for the following month, and document decisions and risks. On a more granular level, Kimley-Horn will provide weekly status updates via email to the City, noting activities occurring in the immediate weeks to follow and overall project status.

Kimley-Horn will prepare and maintain a project schedule, detailing current and upcoming activities and deliverables, as well as predecessor activities for key tasks.

Kimley-Horn will prepare monthly invoices along with a bulleted progress report, highlighting the significant activities completed for the subject time period.

Task 1 Deliverables:
✓ Kick-off meeting agenda and minutes
✓ Project schedule
✓ Action item log with weekly activities listed
✓ Monthly invoices and associated progress report
TASK 2: QUIET ZONE ANALYSIS
Utilizing the quiet zone strategies and approach described herein, the Kimley-Horn team will perform the quiet zone analysis and address the key items described in the RFP . The City has performed preliminary quiet zone calculations, which Kimley-Horn will use as a baseline for determining the necessary civil improvements to achieve quiet zone status.

The Kimley-Horn team will evaluate additional scenarios by which the City may achieve Quiet Zone status, including additional SSMs or ASMs where feasible.

As part of this effort, our team will perform an initial site visit to review current conditions of the four at-grade crossings and assess any opportunities or constraints for potential new improvements. This information will be important to both CPUC and the FRA when assessing potential safety measures and proposed infrastructure improvements at each at- grade crossing location.

CITY OF PLEASANTON  TTCASANJ011431.2025
 11

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Kimley-Horn will consolidate the information gathered and the quiet zone analysis, summarizing the information in a technical memorandum for the City, which can be referred to as the “Preliminary Evaluation Memorandum”. This memorandum will detail the opportunities, constraints, and outline the options available for quiet zone implementation.

As there may be multiple design alternatives, this memorandum will narrow the focus down to two (2) alternatives for consideration during the diagnostic review process.

Task 2 Deliverables
✓ Preliminary Evaluation Memorandum, summarizing the opportunities, constraints, and options available for quiet zone implementation TASK 3: CONCEPT DEVELOPMENT (15% DESIGN)
Kimley-Horn will prepare conceptual designs for the four at-grade crossings within the City, based on the determination of alternatives as described in Task 2. While the quiet zone calculations as shown in the RFP indicate medians are the minimum set of improvements required at Santa Rita Road such that the four crossings would be afforded Quiet Zone status, Kimley-Horn will prepare conceptual designs for up to two (2) alternatives at each of the four (4) crossings.

These conceptual designs would be prepared prior to the field diagnostic meetings and would be provided to the City for review and approval in advance. Kimley-Horn has found that providing concept plans, akin to a 15% design, to the members of the Diagnostic Team in advance of the meeting provides an anchor point from which all discussion can stem from. Having a concept design already prepared allows for a more efficient and collaborative field meeting, minimizing subsequent back and forth on design iterations after the fact. This in turn expedites the plan development process and schedule and leads to faster concurrence between permitting and stakeholder agencies.

To accompany the conceptual designs, Kimley-Horn will prepare a rough order of magnitude cost estimate to document the expected construction costs associated with the various design alternatives.

Task 3 Deliverables:
✓ Conceptual designs – two (2) alternatives per crossing ✓ Rough order of magnitude cost estimates
TASK 4: STAKEHOLDER ENGAGEMENT
Kimley-Horn will support the City in engaging the various stakeholder agencies, including CPUC, UPRR, the FRA, and ACE. In the early phase of the project, these meetings will serve to obtain key corridor and arterial roadway information such as traffic volumes, train frequency and speeds, new project developments planned for the area, and crash history at each location if available. During the final design phase, this engagement will be on an as needed and ongoing basis to secure design approvals and required authorizations for the Quiet Zone.

TASK 4.1 – Diagnostic Meetings (Virtual and Field)
Kimley-Horn will schedule and facilitate a virtual pre-diagnostic meeting with the stakeholders, no more than one week in advance of the field diagnostic meeting. In recent years, a virtual pre-diagnostic meeting has become an industry standard and best practice. It allows the public authority and its representatives (in this case, the City and Kimley-Horn) the opportunity to set a baseline for the topics of discussion while in the field. These discussions often include project background, existing conditions information, and the purpose of the improvements.

CITY OF PLEASANTON  TTCASANJ011431.2025
 12

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Kimley-Horn will also schedule, facilitate, and lead the field diagnostic meetings for each of the four crossings within the proposed Quiet Zone. Field diagnostic meetings are a necessary component to the development of any crossing modification plan, and especially for quiet zone development. It is assumed that the field diagnostic meetings would include the following participants:
◢ City of Pleasanton staff
◢ CPUC staff (Ramineh Medhat, Rail Crossings
Engineer Branch representative for Alameda County)
◢ UPRR (Cliff Cessna) and/or other staff representative from UPRR, Benesch, and/or Olsson
◢ Kimley-Horn contract task leads
◢ ACE representative
◢ FRA representative, typically Eric Walker in
Northern California/Region 7
Following both the virtual pre-diagnostic and field diagnostic meetings, Kimley-Horn will prepare notes for all stakeholders to provide their review and comment. During this process, Kimley-Horn will also revise the conceptual designs based on feedback received from the diagnostic team. Kimley-Horn will provide revised conceptual designs alongside the meeting notes from the field meeting. The revised concept plans will serve as the basis for preparation of final design documents in Task 5.

Task 4 Deliverables:
✓ Approved field review minutes
✓ Recommended design revisions
TASK 5: FINAL DESIGN
Kimley-Horn will prepare the plans, specifications, and cost estimates (PS&E) as 70% and final submittals. Each submittal will be submitted electronically with native file backup. This approach will reduce the quantity of design submittals in an effort to preserve the City’s budget for the project.

After each submittal, Kimley-Horn will facilitate a design review meeting with the City of Pleasanton to review major stakeholder comments and agree on an approach to address comments. Following these design review meetings, Kimley-Horn will incorporate comments from City staff and other stakeholders whose review is required for Quiet Zone approval and grade crossing modifications (to include CPUC and UPRR) to prepare the final bid package. Kimley-Horn will prepare a comment resolution matrix at each submittal to consolidate all review comments into one centralized file, broken out by reviewing agency.

The final submittal will be stamped and signed by a Registered Professional Engineer (PE), licensed in the State of California.

Kimley-Horn assumes that the civil infrastructure would be limited to the installation of medians at the four subject crossings, and grade crossing warning signage and striping for MUTCD/CA MUTCD compliance. Through this approach, Kimley-Horn assumes topographic survey would not be required for the design or construction of this infrastructure. Should additional infrastructure be required at any crossing such that topographic survey, grading and drainage, or warning device placement would be necessary, the City can exercise the Additional Design Services task as described under Task 8.

Task 5 Deliverables
✓ PS&E at 70% and final design
✓ Comment Resolution Matrix at each submittal

CITY OF PLEASANTON  TTCASANJ011431.2025
 13

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
TASK 6: OUTREACH AND COORDINATION
Following the field diagnostic meeting, Kimley-Horn will work with the City to determine the next steps and timeline associated with implementing a quiet zone in the City. This will be documented in a summary memorandum to be shared with the City Council. This memorandum will include the efforts to-date, a description of the existing conditions at each crossing, an outline of the quiet zone calculations and factors evaluated during the alternatives analysis, the recommended SSMs and/or ASMs, and options to satisfy Quiet Zone requirements that would be pertinent to the City’s councilmembers. As noted in the RFP , Kimley-Horn will prepare a one-page infographic to visualize the improvements and other information for presentation to City staff.

Within this task, Kimley-Horn will prepare presentation materials to be used in public outreach meetings. Kimley- Horn will attend and present at a maximum of two (2) City meetings, if needed, prior to the construction and/or implementation of the Quiet Zone. It is assumed that one (1) of these meetings will be a public outreach meeting for the general public, and one (1) meeting will be for City Council or other City Committees.

Task 6 Deliverables
✓ Memorandum for work associated with project inception through concept plan development ✓ Presentation materials
✓ Attendance at two (2) City meetings
TASK 7: PERMITTING AND APPROVALS
Kimley-Horn will assist in the development and submittal of materials required by outside agencies necessary for the implementation of the Quiet Zone. Kimley-Horn will prepare and submit the GO 88-B application to the CPUC on behalf of the City to seek approval for the modification of any/all at-grade crossings. After construction is complete, Kimley- Horn will work with CPUC and the City to schedule the Form G field visit to record all modifications made comply with the approved crossing modification plans. This information can then be used to update the US DOT Inventory Form.

Kimley-Horn will coordinate with UPRR and ACE as-needed for review of the project plans and to secure any permits and agreements if required for the construction of safety enhancements within UPRR right-of-way. Kimley-Horn will provide support to the City staff or contractor responsible for the construction activities and will aid in obtaining a Contractor’s Right-of-Entry to access UPRR property for construction.

Kimley-Horn will coordinate with the FRA and lead the development of materials required in seeking final authorization for implementation of the Quiet Zone. The coordination effort with FRA is anticipated to include filing of a NOI for a 24- hour Quiet Zone, and at completion of the project, a NOE. As of October 2025, the FRA has ceased the requirement of Notices (NOI, NOE) being submitted via certified mail, and now requires all notices be provided via email.

Task 7 Deliverables:
✓ GO 88-B application for CPUC approval
✓ Required UPRR permits (Right-of-Entry)
✓ Required Quiet Zone paperwork and application, as determined by the FRA The following optional tasks are included in our proposal, and will only be executed upon the City’s authorization:

TASK 8: ADDITIONAL DESIGN SERVICES
In the event the scope of design services is expanded beyond the installation of medians at each of the four crossings, Kimley-Horn will provide additional design services to achieve the required stakeholder approvals.

UNICO will collect topographic surveys at each of the four (4) crossings (or specified subset of crossings). For this proposal, UNICO assumes all four (4) crossings would require topographic survey. Kimley-Horn would then prepare 70% and final design packages in accordance with the scope of Task 5, but with added design elements.

CITY OF PLEASANTON  TTCASANJ011431.2025
 14

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Design elements that could be exercised by this optional task include, but are not limited to: replacement or upgrade of train-activated warning devices, installation of a four-quadrant (4) gate system, or sidewalk or curb reconstruction for ADA compliance. Traffic signal modifications, including modifications to the existing interconnect system at Santa Rita Road, additional queue mitigations, and preparation of a preemption package for UPRR/CPUC approvals are excluded from this task.

TASK 9: DESIGN SUPPORT DURING CONSTRUCTION (DSDC)
Kimley-Horn will provide support to the City during the duration of the construction contract with the contractor. The City will provide a construction manager to administer the contract and coordinate with the contractor. The following tasks are anticipated with Kimley-Horn's effort under this project phase and task:
◢ Up to two (2) site visits and associated Observation memo ◢ Attend one (1) final punch list site walk with City and contractor staff ◢ Attend one (1) substantial completion site walk with documentation ◢ Review and respond to contractor questions, including:
 Design submittals
 Requests for Information (RFIs)
 Substitution requests
◢ Preparation of record drawings based on as-built drawings provided by the contractor including detailed markups on the construction documents. As-builts will be prepared in Bluebeam (PDF) format.

Task 9 Deliverables:
✓ RFI responses during construction
✓ Submittal review and responses during construction
✓ Observation report for site visits
✓ Close out punch list from site walk with City and Contractor ✓ Record Drawings in Bluebeam (PDF) format

 15
CITY OF PLEASANTON  TTCASANJ011431.2025

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE

4. PROJECT LEVEL OF EFFORT / SCHEDULE
Blake
Silkwood
Peter
Meyerhoffer
Scott
Arnold
Brandi
Childress
Lauren
Jumanan
Taylor
Brown
Project
Manager
Principal-in-
Charge
Sr.

Professional II
Sr.

Professional I
Sr.

Professional I Professional
Task 1 11 5 0 0 0 18 0 0 10 20 64
17% 8% 0% 0% 0% 28% 0% 0% 16% 31% 9%
Task 2 14 0 13 0 0 13 10 6 10 0 66
21% 0% 20% 0% 0% 20% 15% 9% 15% 0% 10%
Task 3 5 0 0 0 0 12 0 45 20 0 82
6% 0% 0% 0% 0% 15% 0% 55% 24% 0% 12%
Task 4 19 000 2 5 05050 5 4
35% 0% 0% 0% 46% 0% 9% 0% 9% 0% 8%
Task 5 10 0 10 0 0 30 85 0 100 0 235
4% 0% 4% 0% 0% 13% 36% 0% 43% 0% 34%
Task 6 8 0 10 21 0 18 5 15 5 20 102
8% 0% 10% 21% 0% 18% 5% 15% 5% 20% 15%
Task 7 10 0 0 0 0 34 26 0 10 0 80
13% 0% 0% 0% 0% 43% 33% 0% 13% 0% 12%
77 5 33 21 25 125 131 66 160 40 683
11% 1% 5% 3% 4% 18% 19% 10% 23% 6%
Project
Support
Kimley-Horn
Total
Hours
Kimley-Horn and Associates, Inc.

Analyst II Analyst II Analyst I
Project Administration and Meetings
Quiet Zone Analysis
Final Design
Outreach and Coordination
Permitting And Approvals
Percentage of work
Percentage of work

TOTAL PERCENTAGE OF WORK

TOTAL HOURS
Percentage of work
Percentage of work
Percentage of work
Percentage of work
Percentage of work
Stakeholder Engagement
Concept Development (15% Design)
Project Level of Effort

 16
CITY OF PLEASANTON  TTCASANJ011431.2025

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE
Tasks
2025 2026 2027

NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT Project Managementw
Kick-off Meeting
Project Management
Quiet Zone Analysis
Reevaluate Calculations
Initial Site Visit
Preliminary Evaluation Memorandum
Concept Development (15% Design)
Draft Concepts
Revised Concepts
Final Concepts (following Task 4)
Stakeholder Engagement
Virtual Pre-Diagnostic Meeting
Field Diagnostic Meeting (incl. notes + coordination)
Miscellaneous Stakeholder Meetings
Final Design
70% PS&E
Final PS&E
Outreach and Coordination
Initial Phase Summary Memorandum
Presentation Materials
City Council Meeting
Public Outreach Meeting
Permitting And Approvals
GO 88-B Application
Notice of Intent (NOI)
Notice of Establishment (NOE)
Form G Field Visit (Post-Construction)
Project Construction (Procurement + Constr.)
Milestone/Deliverable Kimley-Horn Tasks External Review Schedule

CITY OF PLEASANTON  TTCASANJ011431.2025
 17

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE

5. COST / PRICING INFORMATION PROPOSAL
Per the RFP's requirements, Kimley-Horn has submitted our cost proposal separately.

CITY OF PLEASANTON  TTCASANJ011431.2025
 18

PROPOSAL FOR

CITY OF PLEASANTON

QUIET ZONE

6. EXCEPTIONS TO THE AGREEMENT
Kimley-Horn has reviewed the sample Professional Services Agreement and would like to discuss the following modifications, consistent with language on previously executed agreements with the City:

4. Compensation.
b. Upon completion of work and acceptance by City, Consultant shall have within sixty (60) days in which to sub- mit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability to pay any invoice for work performed which the Consultant fails or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City.

Reasoning: The revision maintains a reasonable timeframe for final invoicing while removing punitive language, ensuring the Consultant remains entitled to payment for services properly performed and accepted by the City.

This aligns with standard fair-payment practices for professional service agreements.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually completed performed at the time the notice of termination is received.

Reasoning: The edit clarifies that payment upon termination should reflect all services performed up to the date of termination, regardless of whether the work is fully completed. This ensures equitable compensation for partially performed professional services.

11. Indemnity and Hold Harmless. Consultant shall, to the fullest extent permitted by law and in accordance with California Civil Code Section 2782.8, defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages to the extent arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of the Consultant in the perfor- mance of its services under this Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of actual performance of services under this Agreement. The City’s acceptance of the insurance certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph.

Reasoning: The clause as written imposes a broader duty to defend and indemnify than permitted under Califor- nia Civil Code §2782.8. This statute governs contracts for design professional services and limits indemnification to claims arising out of the Consultant’s negligence, recklessness, or willful misconduct. Because the scope of this project includes engineering services requiring oversight by a licensed professional engineer, the indemnity must comply with §2782.8.

The entirety of this proposal, including text and images, is the property of Kimley-Horn and Associates, Inc., protected under US copyright law.

Copyright © 2025 Kimley-Horn and Associates, Inc.
10 S. Almaden Boulevard, Suite 1250, San Jose, CA 95113 www.kimley-horn.com

CONTACT

BLAKE SILKWOOD, PE, QSD
[email protected]
408.883.7034

Name
Blake
Silkwood
Peter
Meyerhoffer
Category/Title Project
Manager
Principal-in-
Charge
Billing Rate $345.00 $375.00 $375.00 $345.00 $280.00 $250.00 $220.00 $190.00 $175.00 $160.00 Task 1 11 5 0 0 0 18 0 0 10 20 64 $ 15,120.00

1.1 8 5 8 21 $ 6,635.00

1.2 3 5 8 $ 2,285.00

1.3 20 20 $ 3,200.00

1.4 5 10 15 $ 3,000.00
Task 2 14 0 13 0 0 13 10 6 10 0 66 $ 18,045.00

2.1 3 5 5 10 23 $ 6,360.00

2.2 6 6 6 18 $ 4,710.00

2.3 5 8 2 10 25 $ 6,975.00
Task 3 5 0 0 0 0 12 0 45 20 0 82 $ 16,775.00

3.1 2 5 20 10 37 $ 7,490.00

3.2 2 5 15 10 32 $ 6,540.00

3.3 1 2 10 13 $ 2,745.00
Task 4 19 0 0 0 25 0 5 0 5 0 54 $ 15,530.00

4.1 2 5 2 9 $ 2,440.00

4.2 12 15 3 30 $ 8,865.00

4.3 5 5 5 15 $ 4,225.00
Task 5 10 0 10 0 0 30 85 0 100 0 235 $ 50,900.00

5.1 5 5 15 50 60 135 $ 28,850.00

5.2 5 5 15 35 40 100 $ 22,050.00
Task 6 8 0 10 21 0 18 5 15 5 20 102 $ 26,280.00

6.1 2 5 3 15 5 10 40 $ 8,640.00

6.2 2 5 5 10 22 $ 5,265.00

6.3 2 5 8 5 20 $ 6,575.00

6.4 2 8 5 5 20 $ 5,800.00
Task 7 10 0 0 0 0 34 26 0 10 0 80 $ 19,420.00

7.1 1 8 8 10 27 $ 5,855.00

7.2 2 8 10 20 $ 4,890.00

7.3 2 8 8 18 $ 4,450.00

7.4 5 10 15 $ 4,225.00
77 5 33 21 25 125 131 66 160 40 683
$26,565.00 $1,875.00 $12,375.00 $7,245.00 $7,000.00 $31,250.00 $28,820.00 $12,540.00 $28,000.00 $6,400.00 $ 162,070.00 $ 6,787.53
$ 5,287.53
$ 1,500.00
$ 168,857.53

CITY OF PLEASANTON
Quiet Zone
Kimley-Horn and Associates, Inc.

Project
Support
Sr.

Professional I Professional Analyst II Analyst II
TOTAL COST:

Initial Site Visit
Analyst I
Project Administration and Meetings
Kick-off Meeting/Project Meetings
Project Schedule
Project Accounting and Admin
Sr.

Professional II
Sr.

Professional I

TOTAL HOURS
Subtotal Labor:

Other Direct Costs
Escalation
Travel/Vehicle Mileage/Meals
TOTAL
HOURS
Outreach and Coordination
Initial Phase Summary Memorandum
Presentation Materials
City Council Meeting
Final Design
70% PS&E
Final PS&E
Virtual Pre-Diagnostic
Field Diagnostic and Notes
Miscellaneous Stakeholder Meetings
Revised Concepts
Final Concepts (following Task 4)
TOTAL
COSTS
Notice of Establishment (NOE)
Form G Field Visit
Public Outreach Meeting
Permitting And Approvals
GO 88-B Application
Notice of Intent (NOI)
Stakeholder Engagement
Preliminary Evaluation Memorandum
Concept Development (15% Design)
Draft Concepts
Action item log and weekly lookahead
Quiet Zone Analysis
Reevaluate Calculations

EXHIBIT B

Blake
Silkwood
Project
Manager
Task O
O.1 5 5 30 60 100 200 $ 41,800.00 $ 36,414.50 $ 78,214.50 O.2 5 10 10 15 40 $ 9,875.00 $ 9,875.00 OPTIONAL TASKS TOTAL HOURS & LABOR 10 5 10 40 60 15 100 240 51,675.00$ 36,414.50$ 88,089.50$ TOTAL COST with Optional Tasks included: $ 221,048.85 $ 36,414.50 $ 257,463.35 Optional Tasks
Kimley-
Horn
Total Hours
Kimley-Horn
Total Cost
UNICO
Total Costs
Total Costs for
Optional Tasks
Sr.

Professional II
Sr.

Professional I Professional Analyst II Analyst II Analyst I

CITY OF PLEASANTON
Quiet Zone
Kimley-Horn and Associates, Inc.

Additional Design Services
Design Support During Construction (DSDC)

Item #7.a

CITY COUNCIL AGENDA REPORT

December 16, 2025
Community and Economic Development

TITLE: APPROVE THE CITY OF PLEASANTON’S APPLICATION FOR $228,805 IN

PERMANENT LOCAL HOUSING ALLOCATION (PLHA) FUNDING TO SUPPORT

TRI-VALLEY HAVEN'S NEAR-TERM OPERATION OF THE DOMESTIC
VIOLENCE SHELTER, INCLUDING RELATED ACTIONS TO 1) AUTHORIZE THE

CITY MANAGER TO SUBMIT AN APPLICATION TO THE STATE OF

CALIFORNIA, DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE PLHA FUNDS AND ACCEPT THE FUNDS UPON AWARD, AND 2)

APPROVE RELATED BUDGET ADJUSTMENTS IN MISCELLANEOUS GRANT FUND (FUND 116); AND 3) APPROVE AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH TRI-VALLEY HAVEN FOR

SHELTER OPERATING COSTS

SUMMARY
The Permanent Local Housing Allocation (PLHA) program was established under California Senate Bill 2 (SB 2 – Building Homes and Jobs Act). The primary goal of the PLHA program is to establish a permanent source of funding for local governments to support housing-related projects and programs that address unmet housing needs in California communities, through a $75 recording fee imposed on real estate documents. As an entitlement jurisdiction, in August 2023, Pleasanton secured its PLHA allocations for calendar years (CY) 2019, 2020, and 2021, totaling $644,361. Pleasanton is now eligible to submit another application to secure its $228,805 PLHA allocation for CYs 2022 and 2023.

Tri-Valley Haven is in the process of rebuilding its existing domestic violence shelter. Staff recommends allocating the entire new increment of PLHA funding towards Tri-Valley Haven’s shelter operating costs, which include temporary housing for residents while the domestic violence shelter is under construction. To be awarded the funds, the City must submit an application to the California Department of Housing and Community Development (HCD). The City Council is requested to authorize the necessary application, and upon receiving the PLHA award, approve an amendment to the budget and an Amendment to the existing Professional Services Agreement with Tri-Valley Haven.

RECOMMENDATION

1. Approve and authorize the City Manager or his designee to submit an application for $228,805 in Permanent Local Housing Allocation (PLHA) funding to the State of California, Department of Housing and Community Development (HCD), and accept the funds upon award.

2. Approve related budget amendments in the miscellaneous grant fund (Fund 116) for fiscal year (FY) 2025/26; funding for FY 2026/27 will be included as part of the Mid- Term Budget Update.

3. Approve and authorize the City Manager to execute the attached Amendment to the

Professional Services Agreement with Tri-Valley Haven for shelter operating costs.

BACKGROUND
In September 2017, the California Legislature approved Senate Bill 2 (SB 2), known as the Building Homes and Jobs Act, which established a $75 recording fee on real estate documents, with the funds collected to be directed toward increasing the supply of affordable housing. SB2 established the Permanent Local Housing Allocation (PLHA) program administered by the State of California, Department of Housing and Community Development (HCD). The PLHA program provides a permanent source of funding to cities and counties to help meet local affordable housing needs.

Under the PLHA program, funding is provided through formula-based grants to entitlement jurisdictions based on a formula prescribed under federal law for the Community Development Block Grant (CDBG) program over a five-year period. Title 42 U.S. Code § 5306 established the CDBG Entitlement Program to provide federal CDBG grant funds to entitled cities with populations of at least 50,000 to develop viable urban communities for low- and moderate- income persons. Over the prior five-year period (2019-2023), and based on the formula, the City is or was eligible to receive an estimated $873,166 (see Table A below). The City has already applied for and received PLHA funds for 2019, 2020 and 2021; the City Council is now requested to authorize an application for the remaining funds for CYs 2022 and 2023.

Table A. City of Pleasanton Estimated Five-Year Allocation of PLHA Funds City of Pleasanton Estimated Five-Year Allocation
2019 $ 151,089
2020 $ 234,839
2021 $ 258,433
2022 $ 129,527
2023 $ 99,278
Total $ 873,166

DISCUSSION
PLHA funds may be used for a wide range of programs, including to increase the City’s affordable housing stock, as well as to address homelessness. The eligible use category proposed by the City for the PLHA funding is category 301(a)(6): “Assisting persons who are experiencing or at-risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and new construction, rehabilitation, and preservation of permanent and transitional housing."

The City applied for three years of funding (reflecting actual 2019, 2020, and 2021 program revenues) in the amount of $644,361 in October 2022, for which the City signed a Standard Agreement with HCD upon receipt of the funds. As authorized through the City Council's annual Housing and Human Services Grant Award process, the PLHA funds were split

between CityServe of the Tri-Valley and Tri-Valley Haven to provide homeless-related services for Pleasanton residents. CityServe’s and Tri-Valley Haven’s funding allocations were $306,071, each of which represents 50 percent of the PLHA funding, less an allowable five percent for the City’s administrative costs (see Table B below for a summary of the allocation to Tri-Valley Haven) for 2019-2021:

Table B. Summary of Allocation to Tri-Valley Haven 2019-2021 Allocation Local Admin (5%) 50% of Allocation
2019 $151,089 $ 7,554 $71,767
2020 $234,839 $11,742 $111,549
2021 $258,433 $19,922 $122,756
Total $644,361 $32,218 $306,071

Continued Support for Tri-Valley Haven
Incorporated as a non-profit in 1977, Tri-Valley Haven operates the only confidential domestic violence shelter in the Tri-Valley area and eastern Alameda County. The 30-bed shelter is also the only shelter that accepts teenage boys as part of families who are experiencing and fleeing domestic violence. Due to structural problems and other health and safety issues with the old shelter buildings, Tri-Valley Haven has proceeded with the plan to demolish the old buildings and construct a new 45-bed domestic violence shelter.

Tri-Valley Haven is currently using its PLHA funding allocation to provide temporary shelter, including motel stays and a rental single-family home, for the 30 residents who had to be relocated while Tri-Valley Haven is working towards the full reconstruction of a new shelter.

The City of Pleasanton, as well as the Cities of Dublin and Livermore, have provided substantial financial support for the shelter reconstruction project, also referenced as the Tri- Valley Shiloh Rebuilding project, primarily through allocation of State and federal grant funds.

Pleasanton has to date contributed $500,000 in CDBG funds ($250,000 in FY 2023/24 and another $250,000 in FY 2024/25). Dublin has allocated $240,205 in CDBG funds while Livermore has allocated $1.483 million ($1.2 million in HUD Section 108 Loan + $283,846 in local funds). A separate but related agenda item seeks City Council direction and approval for City staff to complete a Substantial Amendment to the FY 2025/26 Annual Action Plan in order to allocate an additional $224,630 in CDBG funds to the Tri-Valley Shiloh Rebuilding project.

While construction of the new shelter is scheduled to commence in December, the PLHA funding that Tri-Valley Haven has been using since July 2023 for temporary shelter costs will be completely exhausted by December 2025. The organization has requested an additional allocation of PLHA funding to fund its temporary shelter needs for at least another twelve months, by which time the new shelter is projected to be completely constructed and operational.

As a returning applicant that successfully secured its CY 2019 through 2021 allocations, the City is eligible to submit a "streamlined" application to California HCD, which does not require a formal resolution from the City Council. Nonetheless, City procedures require City Council authorization for the related actions to apply for, receive, and amend both the 2-Year Budget and the existing professional services agreement with Tri-Valley Haven to use the funds. As

summarized below, the total PLHA Allocation requested amounts to $228,805, of which $217,364.72 would be allocated directly to Tri-Valley Haven for the costs of motel stays and other temporary shelter arrangements for its thirty residents, and $11,440.25, the five percent allowable under the program guidelines, is allocated to City administrative costs.

Table C. Summary of PHLA Allocation Amounts 2022-2023
PLHA Allocation Tri-Valley Haven Local Admin (5%)
2022 $129,527 $123,050.75 $ 6,476.36
2023 $ 99,278 $ 94,314.10 $ 4,963.90
Total $228,805 $217,364.85 $11,440.26

The PLHA funding will enable Tri-Valley Haven to continue covering the costs of providing essential temporary shelter for its thirty residents while the shelter is under construction.

EQUITY AND SUSTAINABILITY
PLHA grant funds assist Pleasanton residents who are unhoused or at risk of homelessness.

These grant funds help vulnerable populations remain part of the Pleasanton community and provide them with needed support and assistance.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
These actions advance the following Citywide goals and strategies:

ONE Pleasanton Citywide Strategic Plan:
• Building a Community Where Everyone Belongs, Strategy 1 – Apply strategies from the City’s Diversity, Equity, and Inclusion (DEI) Action Plan to increase equitable access to City programs and services for the Community.
• Building a Community Where Everyone Belongs, Strategy 3 – Implement high-priority items from the Library and Recreation Strategic Plan to continue to deliver activities and programs that meet the needs and interests of the community. • Building a Community Where Everyone Belongs, Strategy 12 – Implement the results of the Human Services Needs Assessment and streamline housing, human services, and community grant programs to increase program participation and access.

FISCAL IMPACT
The $228,805 PLHA funds have been awarded through the State of California, Department of Housing and Community Development Department, to support homeless-related programs and services. Funds will be budgeted in the Miscellaneous Grant Fund (Fund 116) within the Housing Division to facilitate tracking of budget and actual expenditures. Once the funds are accepted, they will be utilized towards Tri-Valley Haven’s shelter operating costs, with five percent of the funding to be allocated to City staff administrative costs.

Prepared by: Submitted by: Approved by:

Steve Hernandez, Housing
Division Program Manager
Ellen Clark, Director of Community and
Economic Development

Gerry Beaudin, City
Manager

Attachments:

1. Tri-Valley Haven Third Amendment

THIRD AMENDMENT TO AGREEMENT
This Third Amendment to Agreement ("Third Amendment") is entered into this day of 202_ by the City of Pleasanton ("City") and Tri-Valley Haven ("Contractor”).

Whereas, on July 1, 2023 the City and Contractor entered into a Professional Services Agreement Concerning the Allocation of State of California Department of Housing and Community Development Permanent Local Housing Allocation Program (PLHA) Funds for Fiscal Year 2023 (23/24), which was amended by the First Amendment to Agreement dated October 22, 2024 and by the Second Amendment to Agreement dated September 10, 2025 (collectively the “Agreement"); and Whereas, on December 16, 2025 additional State of California Department of Housing and Community Development Permanent Local Housing Allocation Program Funds were approved to be provided to Contractor; and
Now, therefore, in exchange for valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows:

1. Section 3. Term. The term of this Agreement is extended to June 30, 2027. The remainder of Section 3 remains unchanged.

2. Section 4. Compensation. The Program Budget will be increased by an additional $217,364.85 in State of California Department of Housing and Community Development Permanent Local Housing Allocation Program (PLHA) Funds.

3. This Third Amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E- Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

4. All other terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Third Amendment as of the date written above.

CITY OF PLEASANTON CONTRACTOR – Tri-Valley Haven
Gerry Beaudin, City Manager Christine Dillman, Executive Director ATTEST: [If Consultant is a corporation, signatures must comply with California Corporations Code §313]
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM
Daniel G. Sodergren, City Attorney
ATTACHMENT 1

Item #7.b

CITY COUNCIL AGENDA REPORT

December 16, 2025
Community and Economic Development

TITLE: DIRECT STAFF TO COMPLETE THE SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2025/26 ANNUAL ACTION PLAN TO ALLOCATE $224,630 IN

FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO

TRI-VALLEY HAVEN

SUMMARY
Pleasanton has been awarded $381,455 in federal Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) for fiscal year (FY) 2025/26. Due to delays from the federal government shutdown, the City’s FY 2025/26 Annual Action Plan has yet to be formally approved by HUD. Staff is seeking City Council direction to complete the Substantial Amendment to the FY 2025/26 Annual Action Plan once it is approved by HUD in order to allocate an additional $224,630 in CDBG funds to support the Tri-Valley Haven Shiloh Rebuilding project that will construct a new domestic violence shelter.

RECOMMENDATION
Direct staff to complete the Substantial Amendment to the Fiscal Year 2025/2026 Annual Action Plan to allocate $224,630 in federal Community Development Block Grant (CDBG) funds to Tri-Valley Haven. The formal amendment to the action plan and any necessary budget amendments will be provided to the City Council for approval at a future meeting.

BACKGROUND
Pleasanton’s federal Community Development Block Grant (CDBG) allocation for FY 2025/26 is $381,455. CDBG regulations require Pleasanton to allocate $224,630 of these funds to a capital project; however, such allocation has not yet been made this fiscal year, since the City did not receive any applications for capital projects in the most recent Housing and Human Services Grant (HHSG) application process. Since the close of the grant process, an eligible capital project, Tri-Valley Haven's Shiloh Rebuilding project, has been identified as having a funding gap that the CDBG funds could help close. Staff therefore recommends allocating additional CDBG funding to Tri-Valley Haven after completing a Substantial Amendment to its fiscal year (FY) 2025/26 HUD Annual Action Plan.

While the FY 2025/26 Annual Action Plan was approved by the City Council on July 15, 2025, the City is still awaiting HUD's required approval, which has been delayed due to the recent federal government shutdown. The FY 2025/26 Annual Action Plan cannot be formally amended until the initial Plan is approved by HUD. This agenda item seeks City Council direction to prepare the draft amendment to the Action Plan, which would be brought back for formal approval once the initial Action Plan is approved by HUD. This item also complements a related request at this December 16 meeting to allocate additional California State Permanent Local Housing Allocation (PLHA) program funds to support temporary rehousing for shelter residents during the construction of the new shelter.

DISCUSSION
Additional CDBG Funds to Tri-Valley Haven’s Shiloh Rebuild Project As described in the separate agenda report for allocation of Permanent Local Housing Allocation Program (PLHA) funds for near-term shelter operation, Tri-Valley Haven is in the process of completing work to demolish its prior facility due to building deficiencies and construct a new 45-bed domestic violence shelter. The Cities of Dublin, Livermore, and Pleasanton have been collaborating with Tri-Valley Haven on this project since 2023. The City has already allocated $500,000 in CDBG funds — $250,000 in FY 2023/24 and another $250,000 in FY 2024/25 - to this project.

The project is progressing. The demolition of the old buildings was completed in September 2024, a contractor has been selected, and construction is scheduled to commence in December 2025. However, the project currently has a funding gap of between $1.5 and $2 million. Tri-Valley Haven has secured $9.6 million in funding, with a total project budget of approximately $11.4 million.

Action Plan Amendment
The Substantial Amendment to the FY 2025/26 Annual Action Plan provides the City with an opportunity to offer the Shiloh Rebuild project additional financial support. Once HUD formally approves the City’s FY 2025/26 Annual Action Plan, City staff, if directed by the City Council, would proceed to complete the Action Plan Amendment to allocate the $224,630 of currently unallocated CDBG capital project funds to Tri-Valley Haven. The additional CDBG funds would be crucial in closing Tri-Valley Haven’s current funding gap. Tri-Valley Haven is conducting fundraising and pursuing other avenues to help address the remaining gap.

City staff will present the Substantial Amendment to the FY 2025/26 Annual Action Plan to City Council and members of the Pleasanton community at a future City Council meeting, in accordance with the City’s HUD-approved Citizen Participation Plan. Related budget amendments will also be included as part of that Council item.

EQUITY AND SUSTAINABILITY
The proposed funding would be an extension/augmentation of funding provided by the City to Tri-Valley Haven for this project in prior cycles of the Housing and Human Services (HHSG) Grant Program. The HHSG provides grant funds to non-profit agencies to offer direct programs and services that benefit low-income residents of Pleasanton, those who are unhoused or at risk of becoming unhoused, and individuals with special needs. Providing these grant funds helps vulnerable populations remain part of the Pleasanton community and offers them support and assistance.

OUTREACH
No outreach was conducted to make this recommendation.

The Substantial Amendment to the FY 2025/2026 Action Plan will require a 30-day public comment period to solicit comments from the community. The City Council will have the opportunity to review the Action Plan Amendment, hold a public hearing to solicit public comments, and approve it for submission to HUD for review and approval at a future City Council meeting.

STRATEGIC PLAN ALIGNMENT
These actions advance the following Citywide goals and strategies:

ONE Pleasanton Citywide Strategic Plan:
• Building a Community Where Everyone Belongs, Strategy 1 – Apply strategies from the City’s Diversity, Equity, and Inclusion (DEI) Action Plan to increase equitable access to City programs and services for the Community.
• Building a Community Where Everyone Belongs, Strategy 3 – Implement high-priority items from the Library and Recreation Strategic Plan to continue to deliver activities and programs that meet the needs and interests of the community. • Building a Community Where Everyone Belongs, Strategy 12 – Implement the results of the Human Services Needs Assessment and streamline housing, human services, and community grant programs to increase program participation and access.

FISCAL IMPACT
The allocation of $224,630 in federal CDBG funds to the Tri-Valley Haven Shiloh Rebuilding project will not have a direct fiscal impact on the City, as the City has already been allocated $381,455 in CDBG funds for FY 2025 (2025/26), and CDBG regulations require that the City allocate these funds to a capital project.

Prepared by: Submitted by: Approved by:

Steve Hernandez, Housing
Division Program Manager
Ellen Clark, Director of Community and
Economic Development

Gerry Beaudin, City
Manager

Attachments:

None

Item #8

CITY COUNCIL AGENDA REPORT

December 16, 2025
Finance

TITLE: ACCEPT THE MONTHLY DISBURSEMENTS AND INVESTMENT REPORT FOR OCTOBER 2025

SUMMARY
Attached is the City of Pleasanton monthly disbursements and investment report for October 2025.

RECOMMENDATION
Accept claim disbursements in the amount of $18,932,285 and the investment report for the month of October 2025.

BACKGROUND
The City's Investment Policy requires the Director of Finance to submit a monthly transaction report to the City Council within 60 days of the end of the reporting period in accordance with California Government Code Section 53607.

The Investment Policy also requires the Director of Finance to submit a quarterly report to the City Council on the status of the City's investment portfolio no later than 45 days after the end of each month. This report shall include the types of investments, the amount of money invested with various institutions, purchase and maturity dates, and yield on investments. The Director of Finance certifies that the investment portfolio is in compliance with the investment policy and that it will meet cash flow needs for the next six months.

This report also includes check and electronic payment information for October 2025.

DISCUSSION
The monthly disbursements and investment report provides transparency of the City’s financial transactions and payments for review by the City Council. Please note that certain federal agency securities that were purchased before the COVID-19 pandemic with lower interest rates were sold for a loss in the current fiscal year, with the intent of achieving higher yields over time. As a result, the investment return through October 2025 is only 1.74%, but the overall investment return for FY 2025/26 is expected to be higher at the end of the year.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine administrative matter of City business.

OUTREACH
No outreach was conducted, as this item is a routine administrative matter of City business.

STRATEGIC PLAN ALIGNMENT

Not applicable, as this item is a routine administrative matter.

FISCAL IMPACT
There is no fiscal impact associated with acceptance of this report.

Prepared by: Submitted by: Approved by:

Minh Nguyen, Junior
Accountant
Susan Hsieh, Director of Finance

Gerry Beaudin, City
Manager

Attachments:

1. Disbursements & Investment Report

Attachment 1
October 2025 DISBURSEMENTS
CHECK REGISTER*

DATE CHECK NUMBER AMOUNT
10/3/2025 82977-83078 1,536,391$
10/9/2025 83081-83187 1,164,939
10/17/2025 83202-83336 3,657,820
10/20/2025 83337 23,899
10/24/2025 83345-83464 1,430,510
10/31/2025 83477-83636 1,093,566
8,907,126$

ACH PAYMENTS

DATE CHECK NUMBER AMOUNT
10/3/2025 82967-82976 2,153,882$
10/9/2025 83079-83080 17,376
10/17/2025 83188-83201 527,723
10/24/2025 83338-83344 1,066,328
10/31/2025 83465-83476 267,423
Payroll & Tax Related ACH Payments 884,217
4,916,950$

WIRE TRANSFERS AMOUNT
DATE

PAYROLL TRANSFERS

DATE AMOUNT
10/1/2025 1,706,254$
10/16/2025 1,654,638
10/29/2025 1,747,317
5,108,210$
TOTAL DISBURSEMENTS 18,932,285$
* Detailed registers available upon request.

$228,351,479

1.74%
482
*Based on Market value
Total Market Value
Effective Rate of Return
Portfolio Snapshot
Average Days to Maturity
Portfolio Characteristics
October 31, 2025
- 20,000,000 40,000,000 60,000,000 80,000,000 100,000,000 120,000,000 140,000,0000-1 Yrs 1-2 Yrs 2-3 Yrs 3-4 Yrs 4-5 Yrs52.8%20.6%14.7%10.6%1.3%Maturity Distribution16.0%0.2%2.0%10.4%66.0%5.4%Assigned Credit Ratings of InvestmentsLAIFFDICCash & MoneyMarket FundsAAAAAA

0.2%16.0%2.0%14.5%24.8%1.3%38.4%1.7%1.1%Sector Allocation Certificates of Deposit - Bank
LAIF
Government Money Market & Cash
Medium Term Notes
Treasury Securities
Federal Agency Issues - Coupon
Federal Agency Issues - Callable
Supranationals
Asset Backed Securities

CITY OF PLEASANTON
Portfolio Management
October 31, 2025
City of Pleasanton
Portfolio Summary
% of
Portfolio
Book
ValueInvestments
Market
Value
Par
Value
Days to
MaturityTerm
YTM
360 Equiv.

YTM
365 Equiv.

Certificates of Deposit - Bank 237,927.71 920.10 3.94520237,927.71237,927.71 4.000 LAIF 36,500,000.00 115.90 4.419136,486,202.4536,500,000.00 4.480 Gov't Money Market 4,569,553.66 11.99 4.05414,569,553.664,569,553.66 4.110 Medium Term Notes 33,300,405.00 1,46514.50 3.36786133,128,537.5033,000,000.00 3.414 Federal Agency Issues - Coupon 2,995,657.09 1,8251.30 1.2624152,921,070.003,000,000.00 1.280 Treasury Securities - Coupon 55,898,219.78 1,06124.34 3.85794156,160,074.2555,625,000.00 3.911 Treasury Securities - Discount 488,737.74 1190.21 3.93087490,629.15495,000.00 3.985 Federal Agency Issues - Callable 88,921,335.36 1,78738.72 1.11425387,613,684.1589,040,000.00 1.129 Supranationals 3,960,210.00 1,1231.72 3.1566313,986,600.004,000,000.00 3.200 Asset Backed Securities 2,504,621.36 1,2651.09 3.9401,2202,502,807.582,505,000.00 3.994 Compounding CD's 254,392.57 3650.11 4.093161254,392.57254,392.57 4.150 229,631,060.27 100.00%
Investments
228,351,479.02229,226,873.94 1,221 482 2.772 2.811
Current Year
October 31
545,531.95
Fiscal Year To Date
1,396,990.07
Average Daily Balance
Effective Rate of Return
229,408,540.73 237,851,370.90

1.74%2.80%
Total Earnings Month Ending
I hereby certify that, to the best of my knowledge, this report includes all investments in the cash management program, is in accordance with the City's current investment policy dated June 17, 2025 and will meet the City's cash flow needs for the next six months. Market value amounts are from Bank of New York Mellon (safekeeping bank) month-end statements. Book value amounts include premiums or discounts and are adjusted at year end on the general ledger. __________________________________________________ ____________________

SUSAN HSIEH, DIRECTOR OF FINANCE
Portfolio PLST
CC
Reporting period 10/01/2025-10/31/2025
Run Date: 12/01/2025 - 13:37 PM (PRF_PM1) 7.3.11
Report Ver. 7.3.11
12/3/2025

YTM
365

Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Certificates of Deposit - Bank

4.000Fremont Bank1093-6 237,927.71 237,927.71 11/21/20254.00008/21/2025 237,927.71 3.9451093-6 20 237,927.71 3.945237,927.71237,927.71237,927.71Subtotal and Average 4.000 20 LAIF

4.480LOCAL AGENCY INVESTMENT FUND5 36,500,000.00 36,500,000.00 4.48036,486,202.45 4.419SYS5 1 36,500,000.00 4.41936,486,202.4536,500,000.0036,500,000.00Subtotal and Average 4.480 1 Gov't Money Market

4.110Dryfus Govt Cash Mgmt 6727-1 4,453,941.07 4,453,941.07 4.1104,453,941.07 4.054X9USDCRGO 1

4.110Dryfus Govt Cash Mgmt 6727-2 115,612.59 115,612.59 4.110115,612.59 4.054X9USDCRGO 1 4,569,553.66 4.0544,569,553.664,569,553.664,563,375.62Subtotal and Average 4.110 1 Medium Term Notes

1.090Toyota Motor Credit Corp6067 1,500,000.00 1,479,570.00 01/09/20260.80003/09/2021 1,490,835.00 1.07589236THW8 69

0.732Apple Inc.6065 2,000,000.00 1,996,860.00 02/08/20260.70002/08/2021 1,983,040.00 0.722037833EB2 99

0.981Apple Inc.6066 3,000,000.00 3,331,380.00 02/23/20263.25002/23/2021 2,992,770.00 0.967037833BY5 114

1.100JPMorgan Chase Bank NA6068 3,000,000.00 3,000,000.00 06/22/20261.10006/22/2021 2,927,100.00 1.08546632FSCO 233

4.265CATERPILLAR FINANCIAL SERVICES6095 500,000.00 501,455.00 10/15/20274.40006/17/2025 505,200.00 4.20714913UAR1 713

4.117CATERPILLAR FINANCIAL SERVICES6105 1,000,000.00 1,005,920.00 10/15/20274.40007/22/2025 1,010,400.00 4.06014913UAR1 713

4.226MARSH & MCLENNAN COMPANIES INC6108 1,000,000.00 1,006,950.00 11/08/20274.55007/22/2025 1,009,950.00 4.168571748BY7 737

4.329ELI LILLY & CO6082 500,000.00 502,955.00 02/12/20284.55003/20/2025 507,670.00 4.270532457CU0 833

4.528STATE STREET CORP6085 500,000.00 500,095.00 02/28/20284.53603/20/2025 506,420.00 4.466857477CU5 849

4.088JPMorgan Chase & CO6115 750,000.00 739,305.00 05/01/20283.54007/23/2025 743,227.50 4.03246647PAF3 912

4.378Duke Energy Corporation6090 500,000.00 491,355.00 07/15/20283.80004/22/2025 498,835.00 4.31826444HAE1 987

4.074Duke Energy Corporation6114 750,000.00 744,285.00 07/15/20283.80007/23/2025 748,252.50 4.01826444HAE1 987

4.214Morgan Stanley Smith Barney6116 750,000.00 736,972.50 07/22/20283.59107/23/2025 741,975.00 4.15661744YAK4 994

4.590PROLOGIS LP6084 500,000.00 490,595.00 09/15/20284.00003/20/2025 499,955.00 4.52774340XBX8 1,049

4.243PROLOGIS LP6111 750,000.00 744,652.50 09/15/20284.00007/22/2025 749,932.50 4.18574340XBX8 1,049

4.122Bank of America6118 750,000.00 733,402.50 12/20/20283.41907/23/2025 738,270.00 4.06606051GHD4 1,145

4.962JOHN DEERE CAPITAL CORP6073 500,000.00 491,705.00 01/16/20294.50001/15/2025 507,300.00 4.89424422EXH7 1,172

4.218JOHN DEERE CAPITAL CORP6106 1,000,000.00 1,009,040.00 01/16/20294.50007/22/2025 1,014,600.00 4.16024422EXH7 1,172

4.854ROYAL BANK OF CANADA6080 500,000.00 501,950.00 01/24/20294.96502/20/2025 508,290.00 4.78778017DAA6 1,180

4.532PACCAR FINANCIAL CORP6083 500,000.00 501,095.00 01/31/20294.60003/20/2025 510,090.00 4.47069371RS80 1,187

4.902BANK OF NEWYORK MELLON6074 500,000.00 493,470.00 02/01/20294.54301/15/2025 505,215.00 4.83506406RBN6 1,188

4.746U.S. Bancorp6087 500,000.00 498,370.00 02/01/20294.65304/22/2025 504,950.00 4.68191159HJK7 1,188

4.377Air Products and Chemicals, In6086 500,000.00 503,835.00 02/08/20294.60004/21/2025 508,660.00 4.317009158BH8 1,195 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM2) 7.3.11
Report Ver. 7.3.11

YTM
365

Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Medium Term Notes

4.307Realty Income Corporation6128 1,000,000.00 1,014,460.00 02/15/20294.75007/23/2025 1,018,160.00 4.248 756109CF9 1,202

4.322Cisco Systems, Inc.6089 500,000.00 509,240.00 02/26/20294.85004/21/2025 512,360.00 4.26317275RBR2 1,213

4.747ABBVIE INC.6079 500,000.00 500,950.00 03/15/20294.80002/20/2025 511,430.00 4.68200287YDS5 1,230

4.547MARSH & MCLENNAN COMPANIES INC6091 500,000.00 496,995.00 03/15/20294.37505/23/2025 504,265.00 4.485571748BG6 1,230

4.391MET TOWER GLOBAL FUNDING6130 1,000,000.00 1,029,130.00 04/12/20295.25007/22/2025 1,035,440.00 4.33158989V2H6 1,258

4.268Pacific Service Electric & Gas6120 1,000,000.00 962,760.00 05/15/20293.20007/23/2025 971,200.00 4.21074456QBY1 1,291

4.741UNITED HEALTH GROUP INC.6078 500,000.00 485,910.00 05/15/20294.00002/20/2025 498,710.00 4.67691324PEH1 1,291

4.530American Express Corporation6125 1,000,000.00 999,420.00 07/20/20294.35107/25/2025 1,005,770.00 4.468025816EJ4 1,357

5.162MORGAN STANLEY6069 500,000.00 505,770.00 07/20/20295.44912/20/2024 515,800.00 5.09161747YFF7 1,357

4.800MORGAN STANLEY6133 250,000.00 257,092.50 07/20/20295.44907/22/2025 257,900.00 4.73461747YFF7 1,357

5.029Bank of America6076 500,000.00 484,830.00 07/23/20294.27101/15/2025 501,805.00 4.96006051GHM4 1,360

4.333Bank of America7010 250,000.00 249,435.00 07/23/20294.27107/22/2025 250,902.50 4.27406051GHM4 1,360

5.077JPMorgan Chase & CO6070 500,000.00 504,480.00 07/24/20295.29912/20/2024 514,635.00 5.00746647PDU7 1,361

4.591JPMorgan Chase & CO6107 250,000.00 256,410.00 07/24/20295.29907/22/2025 257,317.50 4.52846647PDU7 1,361

4.458Chubb Limited6088 500,000.00 503,710.00 08/15/20294.65004/21/2025 509,660.00 4.397171239AL0 1,383

4.465META PLATFORMS INC6081 500,000.00 496,715.00 08/15/20294.30003/20/2025 504,495.00 4.40430303M8S4 1,383

4.484State Street Corporation6092 500,000.00 493,045.00 12/03/20294.14105/23/2025 500,420.00 4.422857477BD4 1,493

4.192Toyota Motor Credit Corp6134 1,500,000.00 1,544,835.00 01/09/20304.95008/28/2025 1,545,330.00 4.13589236TNA9 1,530 33,300,405.00 3.36733,128,537.5033,000,000.0033,300,405.00Subtotal and Average 3.414 861 Federal Agency Issues - Coupon

1.280FEDERAL HOME LOAN BANK3576 3,000,000.00 2,995,657.09 12/21/20261.25012/22/2021 2,921,070.00 1.2623130AQF65 415 2,995,657.09 1.2622,921,070.003,000,000.002,995,657.09Subtotal and Average 1.280 415 Treasury Securities - Coupon

4.276U S TREASURY2386 730,000.00 729,857.42 01/31/20264.25006/18/2025 730,569.40 4.21791282CJV4 91

4.202U S TREASURY2384 1,000,000.00 1,005,625.00 04/30/20264.87506/18/2025 1,004,910.00 4.14491282CKK6 180

4.123U S TREASURY2382 1,000,000.00 1,002,695.31 07/31/20264.37506/17/2025 1,004,090.00 4.06691282CLB5 272

4.038U S TREASURY2401 3,000,000.00 3,019,453.13 09/15/20264.62507/22/2025 3,021,810.00 3.98291282CHY0 318

3.433U S TREASURY2357 750,000.00 747,421.88 10/31/20264.12512/20/2024 752,655.00 3.38691282CLS8 364

3.984U S TREASURY2406 3,000,000.00 3,010,312.50 11/30/20264.25007/22/2025 3,016,170.00 3.93091282CLY5 394

3.950U S TREASURY2402 3,000,000.00 3,002,109.38 01/15/20274.00007/22/2025 3,010,200.00 3.89691282CJT9 440

4.078U S TREASURY2369 750,000.00 750,644.53 02/28/20274.12503/20/2025 754,222.50 4.02291282CMP3 484

3.515U S TREASURY2416 1,945,000.00 1,960,575.20 02/28/20274.12510/20/2025 1,955,950.35 3.46791282CMP3 484

3.805U S TREASURY2373 750,000.00 750,966.80 03/31/20273.87504/21/2025 752,137.50 3.75291282CMV0 515

4.005U S TREASURY2375 1,000,000.00 995,273.44 04/30/20273.75005/23/2025 1,001,450.00 3.95091282CMY4 545 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM2) 7.3.11

YTM
365

Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Treasury Securities - Coupon

3.860U S TREASURY2387 1,000,000.00 1,014,765.63 06/15/20274.62506/05/2025 1,015,310.00 3.80791282CKV2 591

4.331U S TREASURY2356 750,000.00 745,810.55 11/15/20274.12512/20/2024 757,470.00 4.27191282CLX7 744

4.476U S TREASURY2364 750,000.00 745,283.20 01/15/20284.25001/15/2025 759,990.00 4.41591282CMF5 805

4.053U S TREASURY2370 750,000.00 746,279.30 03/15/20283.87503/20/2025 754,747.50 3.99791282CMS7 865

3.803U S TREASURY2372 1,000,000.00 998,515.63 04/15/20283.75004/21/2025 1,003,200.00 3.75191282CMW8 896

3.748U S TREASURY2366 750,000.00 735,000.00 05/31/20283.62502/20/2025 750,382.50 3.69791282CHE4 942

3.314U S TREASURY2389 450,000.00 447,328.13 05/31/20283.62506/05/2025 450,229.50 3.26991282CHE4 942

3.899U S TREASURY2385 1,500,000.00 1,499,003.91 06/15/20283.87506/18/2025 1,510,200.00 3.84591282CNH0 957

3.777U S TREASURY2411 3,000,000.00 3,008,203.13 07/15/20283.87507/23/2025 3,020,160.00 3.72591282CNM9 987

4.305U S TREASURY2367 750,000.00 751,699.22 08/31/20284.37502/20/2025 765,120.00 4.24691282CHX2 1,034

4.395U S TREASURY2390 500,000.00 506,269.53 08/31/20284.37506/17/2025 510,080.00 4.33491282CHX2 1,034

3.640U S TREASURY2415 3,000,000.00 2,978,671.88 09/15/20283.37509/30/2025 2,980,770.00 3.59091282CNY3 1,049

4.549U S TREASURY2365 750,000.00 751,875.00 09/30/20284.62501/15/2025 770,917.50 4.48791282CJA0 1,064

3.954U S TREASURY2399 500,000.00 510,214.84 09/30/20284.62506/17/2025 513,945.00 3.90091282CJA0 1,064

3.618U S TREASURY2412 750,000.00 771,855.47 09/30/20284.62508/29/2025 770,917.50 3.56891282CJA0 1,064

3.859U S TREASURY2371 750,000.00 762,890.63 11/30/20284.37504/21/2025 766,260.00 3.80691282CJN2 1,125

3.793U S TREASURY2407 2,250,000.00 2,290,781.25 11/30/20284.37507/23/2025 2,298,780.00 3.74191282CJN2 1,125

4.061U S TREASURY2374 1,000,000.00 997,890.63 01/31/20294.00005/23/2025 1,011,060.00 4.00591282CJW2 1,187

3.832U S TREASURY2403 2,000,000.00 2,010,937.50 01/31/20294.00007/22/2025 2,022,120.00 3.78091282CJW2 1,187

3.871U S TREASURY2383 1,250,000.00 1,261,132.81 03/31/20294.12506/05/2025 1,269,287.50 3.81891282CKG5 1,246

3.813U S TREASURY2408 1,750,000.00 1,768,525.39 03/31/20294.12507/23/2025 1,777,002.50 3.76191282CKG5 1,246

3.953U S TREASURY2388 1,500,000.00 1,529,707.03 05/31/20294.50006/18/2025 1,542,300.00 3.89991282CKT7 1,307

3.851U S TREASURY2405 1,500,000.00 1,534,511.72 05/31/20294.50007/22/2025 1,542,300.00 3.79991282CKT7 1,307

3.835U S TREASURY2409 3,000,000.00 3,018,281.25 07/31/20294.00007/23/2025 3,035,040.00 3.78291282CLC3 1,368

3.854U S TREASURY2410 3,000,000.00 3,032,226.56 11/30/20294.12507/23/2025 3,050,040.00 3.80191282CMA6 1,490

3.693U S TREASURY2413 1,500,000.00 1,533,750.00 01/31/20304.25008/29/2025 1,532,760.00 3.64391282CMG3 1,552

4.221U S TREASURY2414 3,000,000.00 2,971,875.00 04/30/20303.50009/30/2025 2,975,520.00 4.16391282CGZ8 1,641 55,898,219.78 3.85756,160,074.2555,625,000.0054,696,576.92Subtotal and Average 3.911 941 Treasury Securities - Discount

3.985U S TREASURY2534 495,000.00 488,737.74 01/27/20263.82709/30/2025 490,629.15 3.930912797SH1 87 488,737.74 3.930490,629.15495,000.00488,737.74Subtotal and Average 3.985 87 Federal Agency Issues - Callable

0.595FEDERAL HOME LOAN BANK4553 3,000,000.00 2,996,250.00 11/25/20250.57011/25/2020 2,993,040.00 0.5873130AKGD2 24

0.620FREDDIE MAC4554 3,000,000.00 3,000,000.00 12/01/20250.62012/01/2020 2,992,470.00 0.6123134GXDM3 30 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM2) 7.3.11

YTM
365

Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Federal Agency Issues - Callable

0.550FEDERAL NATIONAL MORTGAGE ASSN4556 3,000,000.00 3,000,000.00 01/28/20260.55001/28/2021 2,976,480.00 0.5423135G06R9 88

0.110FEDERAL HOME LOAN BANK4558 3,000,000.00 3,000,000.00 02/12/20260.60002/12/2021 2,971,800.00 0.1093130AKXQ4 103

0.625FEDERAL HOME LOAN BANK4560 3,000,000.00 3,000,000.00 02/17/20260.62502/17/2021 2,971,530.00 0.6163130AL3S1 108

0.616FEDERAL HOME LOAN BANK4562 3,125,000.00 3,122,500.00 02/24/20260.60002/24/2021 3,092,406.25 0.6083130AKXJ0 115

0.750FEDERAL HOME LOAN BANK4563 3,000,000.00 3,000,000.00 02/24/20260.75002/24/2021 2,971,200.00 0.7403130ALCV4 115

0.650FEDERAL HOME LOAN BANK4559 3,000,000.00 3,000,000.00 02/26/20260.65002/26/2021 2,968,650.00 0.6413130AKZ25 117

0.800FEDERAL HOME LOAN BANK4565 3,000,000.00 3,000,000.00 03/16/20260.80003/16/2021 2,965,530.00 0.7893130ALDN1 135

1.050FEDERAL FARM CREDIT BANK4575 3,000,000.00 3,000,000.00 03/25/20261.05003/25/2021 2,967,870.00 1.0363133EMUK6 144

0.993FEDERAL HOME LOAN BANK4578 3,000,000.00 2,998,050.00 03/30/20260.98003/30/2021 2,965,230.00 0.9803130ALNT7 149

1.051FEDERAL HOME LOAN BANK4580 3,000,000.00 2,995,500.00 04/15/20261.02004/15/2021 2,960,910.00 1.0363130ALUC6 165

1.020FEDERAL HOME LOAN BANK4585 2,795,000.00 2,795,000.00 05/19/20261.02005/20/2021 2,752,795.50 1.0063130AMCL4 199

0.987FEDERAL HOME LOAN BANK4588 3,000,000.00 2,998,950.00 05/26/20260.98005/26/2021 2,950,950.00 0.9743130AMGW6 206

0.901FEDERAL HOME LOAN BANK4590 2,750,000.00 2,746,562.50 05/26/20260.87506/02/2021 2,703,442.50 0.8883130AMHB1 206

0.921FEDERAL FARM CREDIT BANK4595 3,000,000.00 2,997,000.00 06/15/20260.90006/24/2021 2,947,260.00 0.9083133EMH21 226

1.030FEDERAL HOME LOAN BANK4592 3,000,000.00 3,000,000.00 06/30/20261.03006/30/2021 2,945,130.00 1.0163130AMSL7 241

1.070FEDERAL HOME LOAN BANK4594 3,000,000.00 3,000,000.00 06/30/20261.07006/30/2021 2,947,890.00 1.0553130AMYA4 241

1.025FEDERAL HOME LOAN BANK4597 3,000,000.00 2,999,250.00 07/14/20261.02007/14/2021 2,942,130.00 1.0113130AMWK4 255

1.033FEDERAL HOME LOAN BANK4598 3,000,000.00 2,983,500.00 09/30/20260.92009/30/2021 2,923,410.00 1.0193130AP2P9 333

1.085FEDERAL HOME LOAN BANK4599 3,000,000.00 2,997,750.00 10/14/20261.07010/14/2021 2,923,080.00 1.0713130APC94 347

1.421FEDERAL HOME LOAN BANK4600 530,000.00 526,947.20 11/24/20261.30012/09/2021 516,363.10 1.4013130APU78 388

1.421FEDERAL HOME LOAN BANK4601 1,840,000.00 1,829,401.60 11/24/20261.30012/09/2021 1,792,656.80 1.4013130APUR4 388

1.459FEDERAL HOME LOAN BANK4602 3,000,000.00 2,988,000.00 12/01/20261.37512/09/2021 2,923,740.00 1.4393130APVC6 395

1.425FEDERAL HOME LOAN BANK4605 3,000,000.00 2,999,250.00 12/29/20261.42001/03/2022 2,920,140.00 1.4063130AQG80 423

1.541FEDERAL HOME LOAN BANK4606 3,000,000.00 2,982,750.00 12/29/20261.42001/10/2022 2,920,140.00 1.5193130AQG80 423

1.370FEDERAL HOME LOAN BANK4603 3,000,000.00 3,000,000.00 12/30/20261.37012/30/2021 2,918,790.00 1.3513130AQEC3 424

1.385FEDERAL HOME LOAN BANK4604 3,000,000.00 2,998,500.00 12/30/20261.37512/30/2021 2,918,940.00 1.3663130AQEF6 424

1.926FEDERAL HOME LOAN BANK4607 3,000,000.00 2,975,010.00 01/28/20271.75002/08/2022 2,928,060.00 1.9003130AQLD3 453

2.112FEDERAL HOME LOAN BANK4608 3,000,000.00 2,995,500.00 02/25/20272.08003/08/2022 2,935,680.00 2.0833130AQW66 481

3.823U S TREASURY4610 3,000,000.00 2,995,664.06 08/15/20273.75007/23/2025 3,005,970.00 3.77091282CLG4 652 88,921,335.36 1.11487,613,684.1589,040,000.0090,760,045.04Subtotal and Average 1.129 253 Supranationals

0.935International Finance Corp7000 1,000,000.00 980,200.00 02/26/20260.50006/28/2021 988,200.00 0.92245950VPS9 117

3.886International Finance Corp7011 1,000,000.00 1,007,230.00 01/15/20274.37506/30/2025 1,006,620.00 3.83345950KDF4 440

3.975INTERNATIONAL BANK FOR RECONST7005 2,000,000.00 1,972,780.00 07/12/20283.50006/18/2025 1,991,780.00 3.921459058KT9 984 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM2) 7.3.11

YTM
365

Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
3,960,210.00 3.1563,986,600.004,000,000.003,960,210.00Subtotal and Average 3.200 631 Asset Backed Securities

4.473BMW Vehicle Owner Trust7007 175,000.00 174,996.15 06/26/20284.43006/10/2025 176,082.60 4.411096912AD2 968

3.872Toyota Lease Owner Trust7013 805,000.00 804,855.91 11/20/20283.96009/17/2025 804,269.22 3.81989240NAD4 1,115

3.920MERCEDES-BENZ AUTO LEASE TRUST7016 1,260,000.00 1,259,793.23 04/16/20294.52010/22/2025 1,255,154.29 3.86658770XAD5 1,262

4.404Hyundai Auto Receivables Trust7006 265,000.00 264,976.07 12/17/20294.36006/11/2025 267,301.47 4.34444935XAD7 1,507 2,504,621.36 3.9402,502,807.582,505,000.001,651,213.04Subtotal and Average 3.994 1,220 Compounding CD's

4.150United Business BankSYS 1091-3 254,392.57 254,392.57 04/11/20264.15004/11/2025 254,392.57 4.093SYS 1091-3 161 254,392.57 4.093254,392.57254,392.57254,392.57Subtotal and Average 4.150 161

2.772229,408,540.73 229,226,873.94 2.811 482228,351,479.02 229,631,060.27Total and Average Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM2) 7.3.11

YTM
365

Par Value Book Value
Stated
RateMarket Value
October 31, 2025
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Gov't Money Market

0.000BANK OF NEWYORK MELLON7-3 0.00 0.0007/01/2025 0.00 0.000SYS CASH 1

0.00 2.772229,408,540.73 229,226,873.94 2.811 482
0Average Balance
228,351,479.02 229,631,060.27Total Cash and Investments Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM2) 7.3.11

Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
October 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Certificates of Deposit - Bank
FREMON1093-6 237,927.71 237,927.71 11/21/202508/21/2025 237,927.711093-6 1,877.35 0.004.0004.000 20 237,927.71237,927.71237,927.71237,927.71Subtotal and Average 1,877.35 0.0020 4.0004.000 LAIF
LAIF5 36,500,000.00 36,500,000.0036,486,202.45SYS5 68,820.42 -13,797.554.4804.480 1 36,500,000.0036,486,202.4536,500,000.0036,500,000.00Subtotal and Average 68,820.42 -13,797.551 4.4804.480 Gov't Money Market
DRYFUS7-1 4,453,941.07 4,453,941.074,453,941.07X9USDCRGO 16,134.38 0.004.1104.110 1 DRYFUS7-2 115,612.59 115,612.59115,612.59X9USDCRGO 11,902.97 0.004.1104.110 1 4,569,553.664,569,553.664,569,553.664,563,375.62Subtotal and Average 28,037.35 0.001 4.1104.110 Medium Term Notes
TOYOTA6067 1,500,000.00 1,479,570.00 01/09/202603/09/2021 1,490,835.0089236THW8 3,799.99 11,265.001.0900.800 69 APPL6065 2,000,000.00 1,996,860.00 02/08/202602/08/2021 1,983,040.00037833EB2 3,227.78 -13,820.000.7320.700 99 APPL6066 3,000,000.00 3,331,380.00 02/23/202602/23/2021 2,992,770.00037833BY5 18,416.67 -338,610.000.9803.250 114 JP6068 3,000,000.00 3,000,000.00 06/22/202606/22/2021 2,927,100.0046632FSCO 11,825.00 -72,900.001.1001.100 233 CATERP6095 500,000.00 501,455.00 10/15/202706/17/2025 505,200.0014913UAR1 977.78 3,745.004.2644.400 713 CATERP6105 1,000,000.00 1,005,920.00 10/15/202707/22/2025 1,010,400.0014913UAR1 1,955.56 4,480.004.1164.400 713 MMC6108 1,000,000.00 1,006,950.00 11/08/202707/22/2025 1,009,950.00571748BY7 21,865.28 3,000.004.2264.550 737 ELI LI6082 500,000.00 502,955.00 02/12/202803/20/2025 507,670.00532457CU0 4,992.36 4,715.004.3294.550 833 STESTR6085 500,000.00 500,095.00 02/28/202803/20/2025 506,420.00857477CU5 3,969.00 6,325.004.5284.536 849 JPMCC6115 750,000.00 739,305.00 05/01/202807/23/2025 743,227.5046647PAF3 13,275.00 3,922.504.0873.540 912 DUKE E6090 500,000.00 491,355.00 07/15/202804/22/2025 498,835.0026444HAE1 5,594.44 7,480.004.3783.800 987 DUKE E6114 750,000.00 744,285.00 07/15/202807/23/2025 748,252.5026444HAE1 8,391.67 3,967.504.0743.800 987 CITI6116 750,000.00 736,972.50 07/22/202807/23/2025 741,975.0061744YAK4 7,406.44 5,002.504.2133.591 994 PROLOG6084 500,000.00 490,595.00 09/15/202803/20/2025 499,955.0074340XBX8 2,555.56 9,360.004.5894.000 1049 PROLOG6111 750,000.00 744,652.50 09/15/202807/22/2025 749,932.5074340XBX8 3,833.33 5,280.004.2424.000 1049 BOFA6118 750,000.00 733,402.50 12/20/202807/23/2025 738,270.0006051GHD4 7,051.69 4,867.504.1223.419 1145 JDCC6073 500,000.00 491,705.00 01/16/202901/15/2025 507,300.0024422EXH7 6,603.26 15,595.004.9624.500 1172 JDCC6106 1,000,000.00 1,009,040.00 01/16/202907/22/2025 1,014,600.0024422EXH7 13,206.52 5,560.004.2184.500 1172 RBC6080 500,000.00 501,950.00 01/24/202902/20/2025 508,290.0078017DAA6 6,688.96 6,340.004.8534.965 1180 PCAR6083 500,000.00 501,095.00 01/31/202903/20/2025 510,090.0069371RS80 5,813.89 8,995.004.5324.600 1187 BNYT6074 500,000.00 493,470.00 02/01/202901/15/2025 505,215.0006406RBN6 5,678.75 11,745.004.9024.543 1188 USBANC6087 500,000.00 498,370.00 02/01/202904/22/2025 504,950.0091159HJK7 5,816.25 6,580.004.7464.653 1188 APC6086 500,000.00 503,835.00 02/08/202904/21/2025 508,660.00009158BH8 5,302.78 4,825.004.3764.600 1195 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM8) 7.3.11
Report Ver. 7.3.11

Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
October 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Medium Term Notes
RIC6128 1,000,000.00 1,014,460.00 02/15/202907/23/2025 1,018,160.00 756109CF9 10,027.78 3,700.004.3064.750 1202 CISCO6089 500,000.00 509,240.00 02/26/202904/21/2025 512,360.0017275RBR2 4,378.47 3,120.004.3214.850 1213 ABBVIE6079 500,000.00 500,950.00 03/15/202902/20/2025 511,430.0000287YDS5 3,066.67 10,480.004.7474.800 1230 MMC6091 500,000.00 496,995.00 03/15/202905/23/2025 504,265.00571748BG6 2,795.14 7,270.004.5464.375 1230 MET6130 1,000,000.00 1,029,130.00 04/12/202907/22/2025 1,035,440.0058989V2H6 2,770.83 6,310.004.3915.250 1258 PSEG6120 1,000,000.00 962,760.00 05/15/202907/23/2025 971,200.0074456QBY1 14,755.56 8,440.004.2673.200 1291 UHGI6078 500,000.00 485,910.00 05/15/202902/20/2025 498,710.0091324PEH1 9,222.22 12,800.004.7404.000 1291 AMEX6125 1,000,000.00 999,420.00 07/20/202907/25/2025 1,005,770.00025816EJ4 11,602.67 6,350.004.5304.351 1357 MS6069 500,000.00 505,770.00 07/20/202912/20/2024 515,800.0061747YFF7 7,643.74 10,030.005.1615.449 1357 MS6133 250,000.00 257,092.50 07/20/202907/22/2025 257,900.0061747YFF7 3,821.87 807.504.8005.449 1357 BOFA6076 500,000.00 484,830.00 07/23/202901/15/2025 501,805.0006051GHM4 5,861.02 16,975.005.0294.271 1360 BOFA7010 250,000.00 249,435.00 07/23/202907/22/2025 250,902.5006051GHM4 2,930.51 1,467.504.3334.271 1360 JPMCC6070 500,000.00 504,480.00 07/24/202912/20/2024 514,635.0046647PDU7 7,138.93 10,155.005.0765.299 1361 JPMCC6107 250,000.00 256,410.00 07/24/202907/22/2025 257,317.5046647PDU7 3,569.47 907.504.5905.299 1361 CHUBB6088 500,000.00 503,710.00 08/15/202904/21/2025 509,660.00171239AL0 4,908.33 5,950.004.4574.650 1383 METAPF6081 500,000.00 496,715.00 08/15/202903/20/2025 504,495.0030303M8S4 4,538.89 7,780.004.4654.300 1383 SSC6092 500,000.00 493,045.00 12/03/202905/23/2025 500,420.00857477BD4 8,512.06 7,375.004.4834.141 1493 TOYOTA6134 1,500,000.00 1,544,835.00 01/09/203008/28/2025 1,545,330.0089236TNA9 23,100.00 495.004.1924.950 1530 33,300,405.0033,128,537.5033,000,000.0033,300,405.00Subtotal and Average 298,892.12 -171,867.50861 3.4143.617 Federal Agency Issues - Coupon
FHLB3576 3,000,000.00 2,995,657.09 12/21/202612/22/2021 2,921,070.003130AQF65 13,541.66 -74,587.091.2801.250 415 2,995,657.092,921,070.003,000,000.002,995,657.09Subtotal and Average 13,541.66 -74,587.09415 1.2801.250 Treasury Securities - Coupon
UST2386 730,000.00 729,857.42 01/31/202606/18/2025 730,569.4091282CJV4 7,840.55 711.984.2754.250 91 UST2384 1,000,000.00 1,005,625.00 04/30/202606/18/2025 1,004,910.0091282CKK6 24,509.67 -715.004.2014.875 180 UST2382 1,000,000.00 1,002,695.31 07/31/202606/17/2025 1,004,090.0091282CLB5 11,056.39 1,394.694.1224.375 272 UST2401 3,000,000.00 3,019,453.13 09/15/202607/22/2025 3,021,810.0091282CHY0 18,014.50 2,356.874.0374.625 318 UST2357 750,000.00 747,421.88 10/31/202612/20/2024 752,655.0091282CLS8 15,638.75 5,233.123.4334.125 364 UST2406 3,000,000.00 3,010,312.50 11/30/202607/22/2025 3,016,170.0091282CLY5 53,647.54 5,857.503.9844.250 394 UST2402 3,000,000.00 3,002,109.38 01/15/202707/22/2025 3,010,200.0091282CJT9 35,543.48 8,090.623.9504.000 440 UST2369 750,000.00 750,644.53 02/28/202703/20/2025 754,222.5091282CMP3 5,298.69 3,577.974.0774.125 484 UST2416 1,945,000.00 1,960,575.20 02/28/202710/20/2025 1,955,950.3591282CMP3 13,741.26 -4,624.853.5144.125 484 UST2373 750,000.00 750,966.80 03/31/202704/21/2025 752,137.5091282CMV0 2,554.95 1,170.703.8043.875 515 UST2375 1,000,000.00 995,273.44 04/30/202705/23/2025 1,001,450.0091282CMY4 18,853.59 6,176.564.0043.750 545 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM8) 7.3.11

Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
October 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Treasury Securities - Coupon
UST2387 1,000,000.00 1,014,765.63 06/15/202706/05/2025 1,015,310.0091282CKV2 40,689.89 544.373.8604.625 591 UST2356 750,000.00 745,810.55 11/15/202712/20/2024 757,470.0091282CLX7 14,291.78 11,659.454.3304.125 744 UST2364 750,000.00 745,283.20 01/15/202801/15/2025 759,990.0091282CMF5 9,441.24 14,706.804.4764.250 805 UST2370 750,000.00 746,279.30 03/15/202803/20/2025 754,747.5091282CMS7 3,773.31 8,468.204.0523.875 865 UST2372 1,000,000.00 998,515.63 04/15/202804/21/2025 1,003,200.0091282CMW8 1,751.37 4,684.373.8023.750 896 UST2366 750,000.00 735,000.00 05/31/202802/20/2025 750,382.5091282CHE4 11,451.26 15,382.503.7473.625 942 UST2389 450,000.00 447,328.13 05/31/202806/05/2025 450,229.5091282CHE4 6,870.75 2,901.373.3143.625 942 UST2385 1,500,000.00 1,499,003.91 06/15/202806/18/2025 1,510,200.0091282CNH0 22,074.80 11,196.093.8983.875 957 UST2411 3,000,000.00 3,008,203.13 07/15/202807/23/2025 3,020,160.0091282CNM9 34,432.74 11,956.873.7763.875 987 UST2367 750,000.00 751,699.22 08/31/202802/20/2025 765,120.0091282CHX2 5,795.69 13,420.784.3044.375 1034 UST2390 500,000.00 506,269.53 08/31/202806/17/2025 510,080.0091282CHX2 3,863.79 3,810.474.3944.375 1034 UST2415 3,000,000.00 2,978,671.88 09/15/202809/30/2025 2,980,770.0091282CNY3 13,145.72 2,098.123.6403.375 1049 UST2365 750,000.00 751,875.00 09/30/202801/15/2025 770,917.5091282CJA0 3,066.30 19,042.504.5494.625 1064 UST2399 500,000.00 510,214.84 09/30/202806/17/2025 513,945.0091282CJA0 2,044.20 3,730.163.9534.625 1064 UST2412 750,000.00 771,855.47 09/30/202808/29/2025 770,917.5091282CJA0 3,066.30 -937.973.6174.625 1064 UST2371 750,000.00 762,890.63 11/30/202804/21/2025 766,260.0091282CJN2 13,806.35 3,369.373.8594.375 1125 UST2407 2,250,000.00 2,290,781.25 11/30/202807/23/2025 2,298,780.0091282CJN2 41,419.06 7,998.753.7934.375 1125 UST2374 1,000,000.00 997,890.63 01/31/202905/23/2025 1,011,060.0091282CJW2 10,108.70 13,169.374.0604.000 1187 UST2403 2,000,000.00 2,010,937.50 01/31/202907/22/2025 2,022,120.0091282CJW2 20,217.39 11,182.503.8324.000 1187 UST2383 1,250,000.00 1,261,132.81 03/31/202906/05/2025 1,269,287.5091282CKG5 4,532.97 8,154.693.8704.125 1246 UST2408 1,750,000.00 1,768,525.39 03/31/202907/23/2025 1,777,002.5091282CKG5 6,346.15 8,477.113.8134.125 1246 UST2388 1,500,000.00 1,529,707.03 05/31/202906/18/2025 1,542,300.0091282CKT7 28,401.64 12,592.973.9534.500 1307 UST2405 1,500,000.00 1,534,511.72 05/31/202907/22/2025 1,542,300.0091282CKT7 28,401.64 7,788.283.8514.500 1307 UST2409 3,000,000.00 3,018,281.25 07/31/202907/23/2025 3,035,040.0091282CLC3 30,326.09 16,758.753.8344.000 1368 UST2410 3,000,000.00 3,032,226.56 11/30/202907/23/2025 3,050,040.0091282CMA6 52,069.67 17,813.443.8534.125 1490 UST2413 1,500,000.00 1,533,750.00 01/31/203008/29/2025 1,532,760.0091282CMG3 16,110.73 -990.003.6934.250 1552 UST2414 3,000,000.00 2,971,875.00 04/30/203009/30/2025 2,975,520.0091282CGZ8 52,790.06 3,645.004.2203.500 1641 55,898,219.7856,160,074.2555,625,000.0054,696,576.92Subtotal and Average 686,988.96 261,854.47941 3.9114.106 Treasury Securities - Discount
UST2534 495,000.00 488,737.74 01/27/202609/30/2025 490,629.15912797SH1 1,683.97 1,891.413.9303.827 87 488,737.74490,629.15495,000.00488,737.74Subtotal and Average 1,683.97 1,891.4187 3.9303.827 Federal Agency Issues - Callable
FHLB4553 3,000,000.00 2,996,250.00 11/25/202511/25/2020 2,993,040.003130AKGD2 7,410.00 -3,210.000.5950.570 24 FHLMC4554 3,000,000.00 3,000,000.00 12/01/202512/01/2020 2,992,470.003134GXDM3 7,750.00 -7,530.000.6200.620 30 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM8) 7.3.11

Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
October 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Agency Issues - Callable
FNMA4556 3,000,000.00 3,000,000.00 01/28/202601/28/2021 2,976,480.003135G06R9 4,262.50 -23,520.000.5500.550 88 FHLB4558 3,000,000.00 3,000,000.00 02/12/202602/12/2021 2,971,800.003130AKXQ4 3,950.00 -28,200.000.1100.600 103 FHLB4560 3,000,000.00 3,000,000.00 02/17/202602/17/2021 2,971,530.003130AL3S1 3,854.17 -28,470.000.6250.625 108 FHLB4562 3,125,000.00 3,122,500.00 02/24/202602/24/2021 3,092,406.253130AKXJ0 3,489.58 -30,093.750.6160.600 115 FHLB4563 3,000,000.00 3,000,000.00 02/24/202602/24/2021 2,971,200.003130ALCV4 4,187.50 -28,800.000.7500.750 115 FHLB4559 3,000,000.00 3,000,000.00 02/26/202602/26/2021 2,968,650.003130AKZ25 3,520.83 -31,350.000.6500.650 117 FHLB4565 3,000,000.00 3,000,000.00 03/16/202603/16/2021 2,965,530.003130ALDN1 3,000.00 -34,470.000.8000.800 135 FFCB4575 3,000,000.00 3,000,000.00 03/25/202603/25/2021 2,967,870.003133EMUK6 3,150.00 -32,130.001.0501.050 144 FHLB4578 3,000,000.00 2,998,050.00 03/30/202603/30/2021 2,965,230.003130ALNT7 2,531.67 -32,820.000.9930.980 149 FHLB4580 3,000,000.00 2,995,500.00 04/15/202604/15/2021 2,960,910.003130ALUC6 1,360.00 -34,590.001.0501.020 165 FHLB4585 2,795,000.00 2,795,000.00 05/19/202605/20/2021 2,752,795.503130AMCL4 12,829.05 -42,204.501.0191.020 199 FHLB4588 3,000,000.00 2,998,950.00 05/26/202605/26/2021 2,950,950.003130AMGW6 12,658.33 -48,000.000.9870.980 206 FHLB4590 2,750,000.00 2,746,562.50 05/26/202606/02/2021 2,703,442.503130AMHB1 10,360.24 -43,120.000.9000.875 206 FFCB4595 3,000,000.00 2,997,000.00 06/15/202606/24/2021 2,947,260.003133EMH21 10,200.00 -49,740.000.9200.900 226 FHLB4592 3,000,000.00 3,000,000.00 06/30/202606/30/2021 2,945,130.003130AMSL7 10,385.83 -54,870.001.0301.030 241 FHLB4594 3,000,000.00 3,000,000.00 06/30/202606/30/2021 2,947,890.003130AMYA4 10,789.17 -52,110.001.0701.070 241 FHLB4597 3,000,000.00 2,999,250.00 07/14/202607/14/2021 2,942,130.003130AMWK4 9,095.00 -57,120.001.0251.020 255 FHLB4598 3,000,000.00 2,983,500.00 09/30/202609/30/2021 2,923,410.003130AP2P9 2,376.67 -60,090.001.0330.920 333 FHLB4599 3,000,000.00 2,997,750.00 10/14/202610/14/2021 2,923,080.003130APC94 1,515.83 -74,670.001.0851.070 347 FHLB4600 530,000.00 526,947.20 11/24/202612/09/2021 516,363.103130APU78 3,004.81 -10,584.101.4201.300 388 FHLB4601 1,840,000.00 1,829,401.60 11/24/202612/09/2021 1,792,656.803130APUR4 10,431.78 -36,744.801.4201.300 388 FHLB4602 3,000,000.00 2,988,000.00 12/01/202612/09/2021 2,923,740.003130APVC6 17,187.50 -64,260.001.4581.375 395 FHLB4605 3,000,000.00 2,999,250.00 12/29/202601/03/2022 2,920,140.003130AQG80 14,436.67 -79,110.001.4251.420 423 FHLB4606 3,000,000.00 2,982,750.00 12/29/202601/10/2022 2,920,140.003130AQG80 14,436.67 -62,610.001.5401.420 423 FHLB4603 3,000,000.00 3,000,000.00 12/30/202612/30/2021 2,918,790.003130AQEC3 34,364.17 -81,210.001.3701.370 424 FHLB4604 3,000,000.00 2,998,500.00 12/30/202612/30/2021 2,918,940.003130AQEF6 34,489.58 -79,560.001.3851.375 424 FHLB4607 3,000,000.00 2,975,010.00 01/28/202702/08/2022 2,928,060.003130AQLD3 13,562.50 -46,950.001.9261.750 453 FHLB4608 3,000,000.00 2,995,500.00 02/25/202703/08/2022 2,935,680.003130AQW66 11,440.00 -59,820.002.1112.080 481 UST4610 3,000,000.00 2,995,664.06 08/15/202707/23/2025 3,005,970.0091282CLG4 23,845.11 10,305.943.8223.750 652 88,921,335.3687,613,684.1589,040,000.0090,760,045.04Subtotal and Average 305,875.16 -1,307,651.21253 1.1291.117 Supranationals
IFC7000 1,000,000.00 980,200.00 02/26/202606/28/2021 988,200.0045950VPS9 902.78 8,000.000.9350.500 117 IFC7011 1,000,000.00 1,007,230.00 01/15/202706/30/2025 1,006,620.0045950KDF4 12,876.94 -610.003.8864.375 440 IBFRAD7005 2,000,000.00 1,972,780.00 07/12/202806/18/2025 1,991,780.00459058KT9 21,194.44 19,000.003.9753.500 984 3,960,210.003,986,600.004,000,000.003,960,210.00Subtotal and Average 34,974.16 26,390.00631 3.2002.980 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM8) 7.3.11

Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
October 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Asset Backed Securities
BMW7007 175,000.00 174,996.15 06/26/202806/10/2025 176,082.60096912AD2 734.24 1,086.454.4724.430 968 TOYLOT7013 805,000.00 804,855.91 11/20/202809/17/2025 804,269.2289240NAD4 3,168.87 -586.693.8723.960 1115 MBENZ7016 1,260,000.00 1,259,793.23 04/16/202910/22/2025 1,255,154.2958770XAD5 0.00 -4,638.943.9204.520 1262 HYU7006 265,000.00 264,976.07 12/17/202906/11/2025 267,301.4744935XAD7 471.76 2,325.404.4044.360 1507 2,504,621.362,502,807.582,505,000.001,651,213.04Subtotal and Average 4,374.87 -1,813.781220 3.9944.317 Compounding CD's
VCBSYS 1091-3 254,392.57 254,392.57 04/11/202604/11/2025 254,392.57SYS 1091-3 1,475.13 0.004.1504.150 161 254,392.57254,392.57254,392.57254,392.57Subtotal and Average 1,475.13 0.00161 4.1504.150 229,226,873.94 228,351,479.02 229,631,060.27 2.882 482 2.811 1,446,541.15 -1,279,581.25229,408,540.73Total and Average Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM8) 7.3.11

Par Value Book Value
Accrued
InterestMarket Value
October 31, 2025
Portfolio Details with Earnings - Cash
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Gov't Money Market
BNYT7-3 0.00 0.0007/01/2025 0.00SYS CASH 0.00 0.000.0000.000 1 229,226,873.94 228,351,479.02 229,631,060.27 2.882 482 2.811 1,446,541.15 -1,279,581.25

0.00 229,408,540.73
Average Balance
Total Cash and Investments
Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM8) 7.3.11

Par Value
Stated
Rate
October 31, 2025
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Certificates of Deposit - Bank
FREMON1093-6 237,927.71 237,927.714.00011/21/20251093-6 08/21/2025 237,927.714.000 237,927.71Certificates of Deposit - Bank Totals 237,927.710.004.000237,927.71 LAIF
LAIF5 36,500,000.00 36,500,000.004.480SYS5 36,500,000.004.480 36,500,000.00LAIF Totals 36,500,000.000.004.48036,500,000.00 Gov't Money Market
DRYFUS7-1 4,453,941.07 4,453,941.074.110X9USDCRGO 4,453,941.074.110 DRYFUS7-2 115,612.59 115,612.594.110X9USDCRGO 115,612.594.110 4,569,553.66Gov't Money Market Totals 4,569,553.660.004.1104,569,553.66 Medium Term Notes
TOYOTA6067 1,500,000.00 1,479,570.000.80001/09/202689236THW8 A Received03/09/2021 1,479,570.00A1.090 APPL6065 2,000,000.00 1,996,860.000.70002/08/2026037833EB2 Aaa02/08/2021 1,996,860.00AA0.732 APPL6066 3,000,000.00 3,331,380.003.25002/23/2026037833BY5 Aaa02/23/2021 3,331,380.00AA0.981 JP6068 3,000,000.00 3,000,000.001.10006/22/202646632FSCO Aa06/22/2021 3,000,000.00AA1.100 CATERP6095 500,000.00 501,455.004.40010/15/202714913UAR1 A Received06/17/2025 501,455.00A4.265 CATERP6105 1,000,000.00 1,005,920.004.40010/15/202714913UAR1 A Received07/22/2025 1,005,920.00A4.117 MMC6108 1,000,000.00 1,006,950.004.55011/08/2027571748BY7 A Received07/22/2025 1,006,950.00A4.226 ELI LI6082 500,000.00 502,955.004.55002/12/2028532457CU0 Aa Received03/20/2025 502,955.00A4.329 STESTR6085 500,000.00 500,095.004.53602/28/2028857477CU5 Aa Received03/20/2025 500,095.00A4.528 JPMCC6115 750,000.00 739,305.003.54005/01/202846647PAF3 A Received07/23/2025 739,305.00A4.088 DUKE E6090 500,000.00 491,355.003.80007/15/202826444HAE1 A Received04/22/2025 491,355.00A4.378 DUKE E6114 750,000.00 744,285.003.80007/15/202826444HAE1 A Received07/23/2025 744,285.00A4.074 CITI6116 750,000.00 736,972.503.59107/22/202861744YAK4 A Received07/23/2025 736,972.50A4.214 PROLOG6084 500,000.00 490,595.004.00009/15/202874340XBX8 A Received03/20/2025 490,595.00A4.590 PROLOG6111 750,000.00 744,652.504.00009/15/202874340XBX8 A Received07/22/2025 744,652.50A4.243 BOFA6118 750,000.00 733,402.503.41912/20/202806051GHD4 A Received07/23/2025 733,402.50A4.122 JDCC6073 500,000.00 491,705.004.50001/16/202924422EXH7 A Received01/15/2025 491,705.00A4.962 JDCC6106 1,000,000.00 1,009,040.004.50001/16/202924422EXH7 A Received07/22/2025 1,009,040.00A4.218 RBC6080 500,000.00 501,950.004.96501/24/202978017DAA6 A Received02/20/2025 501,950.00A4.854 PCAR6083 500,000.00 501,095.004.60001/31/202969371RS80 A Received03/20/2025 501,095.00A4.532 BNYT6074 500,000.00 493,470.004.54302/01/202906406RBN6 Aa Received01/15/2025 493,470.00A4.902 USBANC6087 500,000.00 498,370.004.65302/01/202991159HJK7 A Received04/22/2025 498,370.00A4.746 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PMS) 7.3.11
Report Ver. 7.3.11

Par Value
Stated
Rate
October 31, 2025
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Medium Term Notes
APC6086 500,000.00 503,835.004.60002/08/2029009158BH8 A Received04/21/2025 503,835.00A4.377 RIC6128 1,000,000.00 1,014,460.004.75002/15/2029 756109CF9 A Received07/23/2025 1,014,460.00A4.307 CISCO6089 500,000.00 509,240.004.85002/26/202917275RBR2 A Received04/21/2025 509,240.00AA4.322 ABBVIE6079 500,000.00 500,950.004.80003/15/202900287YDS5 A Received02/20/2025 500,950.00A4.747 MMC6091 500,000.00 496,995.004.37503/15/2029571748BG6 A Received05/23/2025 496,995.00A4.547 MET6130 1,000,000.00 1,029,130.005.25004/12/202958989V2H6 Aa Received07/22/2025 1,029,130.00AA4.391 PSEG6120 1,000,000.00 962,760.003.20005/15/202974456QBY1 A Received07/23/2025 962,760.00A4.268 UHGI6078 500,000.00 485,910.004.00005/15/202991324PEH1 A Received02/20/2025 485,910.00A4.741 AMEX6125 1,000,000.00 999,420.004.35107/20/2029025816EJ4 A07/25/2025 999,420.00A4.530 MS6069 500,000.00 505,770.005.44907/20/202961747YFF7 A Received12/20/2024 505,770.00A5.162 MS6133 250,000.00 257,092.505.44907/20/202961747YFF7 A Received07/22/2025 257,092.50A4.800 BOFA6076 500,000.00 484,830.004.27107/23/202906051GHM4 A Received01/15/2025 484,830.00A5.029 BOFA7010 250,000.00 249,435.004.27107/23/202906051GHM4 A Received07/22/2025 249,435.00A4.333 JPMCC6070 500,000.00 504,480.005.29907/24/202946647PDU7 A Received12/20/2024 504,480.00A5.077 JPMCC6107 250,000.00 256,410.005.29907/24/202946647PDU7 A Received07/22/2025 256,410.00A4.591 CHUBB6088 500,000.00 503,710.004.65008/15/2029171239AL0 A Received04/21/2025 503,710.00A4.458 METAPF6081 500,000.00 496,715.004.30008/15/202930303M8S4 Aa Received03/20/2025 496,715.00AA4.465 SSC6092 500,000.00 493,045.004.14112/03/2029857477BD4 Aa Received05/23/2025 493,045.00A4.484 TOYOTA6134 1,500,000.00 1,544,835.004.95001/09/203089236TNA9 A Received08/28/2025 1,544,835.00A4.192 33,300,405.00Medium Term Notes Totals 33,300,405.000.003.41433,000,000.00 Federal Agency Issues - Coupon
FHLB3576 3,000,000.00 2,995,657.091.25012/21/20263130AQF65 Aa12/22/2021 2,995,657.09AA1.280 2,995,657.09Federal Agency Issues - Coupon Totals 2,995,657.090.001.2803,000,000.00 Treasury Securities - Coupon
UST2386 730,000.00 729,857.424.25001/31/202691282CJV4 Aa Received06/18/2025 729,857.42AA4.276 UST2384 1,000,000.00 1,005,625.004.87504/30/202691282CKK6 Aa Received06/18/2025 1,005,625.00AA4.202 UST2382 1,000,000.00 1,002,695.314.37507/31/202691282CLB5 Aa Received06/17/2025 1,002,695.31AA4.123 UST2401 3,000,000.00 3,019,453.134.62509/15/202691282CHY0 Aa Received07/22/2025 3,019,453.13AA4.038 UST2357 750,000.00 747,421.884.12510/31/202691282CLS8 Aa12/20/2024 747,421.88AA3.433 UST2406 3,000,000.00 3,010,312.504.25011/30/202691282CLY5 Aa Received07/22/2025 3,010,312.50AA3.984 UST2402 3,000,000.00 3,002,109.384.00001/15/202791282CJT9 Aa Received07/22/2025 3,002,109.38AA3.950 UST2369 750,000.00 750,644.534.12502/28/202791282CMP3 Aa Received03/20/2025 750,644.53AA4.078 UST2416 1,945,000.00 1,960,575.204.12502/28/202791282CMP3 Aa Received10/20/2025 1,960,575.20AA3.515 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PMS) 7.3.11

Par Value
Stated
Rate
October 31, 2025
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Treasury Securities - Coupon
UST2373 750,000.00 750,966.803.87503/31/202791282CMV0 Aa Received04/21/2025 750,966.80AA3.805 UST2375 1,000,000.00 995,273.443.75004/30/202791282CMY4 Aa Received05/23/2025 995,273.44AA4.005 UST2387 1,000,000.00 1,014,765.634.62506/15/202791282CKV2 Aa Received06/05/2025 1,014,765.63AA3.860 UST2356 750,000.00 745,810.554.12511/15/202791282CLX7 Aa12/20/2024 745,810.55AA4.331 UST2364 750,000.00 745,283.204.25001/15/202891282CMF5 Aa01/15/2025 745,283.20AA4.476 UST2370 750,000.00 746,279.303.87503/15/202891282CMS7 Aa Received03/20/2025 746,279.30AA4.053 UST2372 1,000,000.00 998,515.633.75004/15/202891282CMW8 Aa Received04/21/2025 998,515.63AA3.803 UST2366 750,000.00 735,000.003.62505/31/202891282CHE4 Aa Received02/20/2025 735,000.00AA3.748 UST2389 450,000.00 447,328.133.62505/31/202891282CHE4 Aa Received06/05/2025 447,328.13AA3.314 UST2385 1,500,000.00 1,499,003.913.87506/15/202891282CNH0 Aa Received06/18/2025 1,499,003.91AA3.899 UST2411 3,000,000.00 3,008,203.133.87507/15/202891282CNM9 Aa Received07/23/2025 3,008,203.13AA3.777 UST2367 750,000.00 751,699.224.37508/31/202891282CHX2 Aa Received02/20/2025 751,699.22AA4.305 UST2390 500,000.00 506,269.534.37508/31/202891282CHX2 Aa Received06/17/2025 506,269.53AA4.395 UST2415 3,000,000.00 2,978,671.883.37509/15/202891282CNY3 Aaa Received09/30/2025 2,978,671.88AAA3.640 UST2365 750,000.00 751,875.004.62509/30/202891282CJA0 Aa Received01/15/2025 751,875.00AA4.549 UST2399 500,000.00 510,214.844.62509/30/202891282CJA0 Aa Received06/17/2025 510,214.84AA3.954 UST2412 750,000.00 771,855.474.62509/30/202891282CJA0 Aa Received08/29/2025 771,855.47AA3.618 UST2371 750,000.00 762,890.634.37511/30/202891282CJN2 Aa Received04/21/2025 762,890.63AA3.859 UST2407 2,250,000.00 2,290,781.254.37511/30/202891282CJN2 Aa Received07/23/2025 2,290,781.25AA3.793 UST2374 1,000,000.00 997,890.634.00001/31/202991282CJW2 Aa Received05/23/2025 997,890.63AA4.061 UST2403 2,000,000.00 2,010,937.504.00001/31/202991282CJW2 Aa Received07/22/2025 2,010,937.50AA3.832 UST2383 1,250,000.00 1,261,132.814.12503/31/202991282CKG5 Aa Received06/05/2025 1,261,132.81AA3.871 UST2408 1,750,000.00 1,768,525.394.12503/31/202991282CKG5 Aa Received07/23/2025 1,768,525.39AA3.813 UST2388 1,500,000.00 1,529,707.034.50005/31/202991282CKT7 Aa Received06/18/2025 1,529,707.03AA3.953 UST2405 1,500,000.00 1,534,511.724.50005/31/202991282CKT7 Aa Received07/22/2025 1,534,511.72AA3.851 UST2409 3,000,000.00 3,018,281.254.00007/31/202991282CLC3 Aa Received07/23/2025 3,018,281.25AA3.835 UST2410 3,000,000.00 3,032,226.564.12511/30/202991282CMA6 Aa Received07/23/2025 3,032,226.56AA3.854 UST2413 1,500,000.00 1,533,750.004.25001/31/203091282CMG3 Aa Received08/29/2025 1,533,750.00AA3.693 UST2414 3,000,000.00 2,971,875.003.50004/30/203091282CGZ8 Aa Received09/30/2025 2,971,875.00AAA4.221 55,898,219.78Treasury Securities - Coupon Totals 55,898,219.780.003.91155,625,000.00 Treasury Securities - Discount
UST2534 495,000.00 488,737.743.82701/27/2026912797SH1 P-109/30/2025 488,737.74A3.930 488,737.74Treasury Securities - Discount Totals 488,737.740.003.930495,000.00 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PMS) 7.3.11

Par Value
Stated
Rate
October 31, 2025
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Issues - Callable
FHLB4553 3,000,000.00 2,996,250.000.57011/25/20253130AKGD2 Aa11/25/2020 2,996,250.00AA0.595 FHLMC4554 3,000,000.00 3,000,000.000.62012/01/20253134GXDM3 Aa12/01/2020 3,000,000.00AA0.620 FNMA4556 3,000,000.00 3,000,000.000.55001/28/20263135G06R9 Aa01/28/2021 3,000,000.00AA0.550 FHLB4558 3,000,000.00 3,000,000.000.60002/12/20263130AKXQ4 Aa02/12/2021 3,000,000.00AA0.110 FHLB4560 3,000,000.00 3,000,000.000.62502/17/20263130AL3S1 Aa02/17/2021 3,000,000.00AA0.625 FHLB4562 3,125,000.00 3,122,500.000.60002/24/20263130AKXJ0 Aa02/24/2021 3,122,500.00AA0.616 FHLB4563 3,000,000.00 3,000,000.000.75002/24/20263130ALCV4 Aa02/24/2021 3,000,000.00AA0.750 FHLB4559 3,000,000.00 3,000,000.000.65002/26/20263130AKZ25 Aa02/26/2021 3,000,000.00AA0.650 FHLB4565 3,000,000.00 3,000,000.000.80003/16/20263130ALDN1 Aa03/16/2021 3,000,000.00AA0.800 FFCB4575 3,000,000.00 3,000,000.001.05003/25/20263133EMUK6 Aa03/25/2021 3,000,000.00AA1.050 FHLB4578 3,000,000.00 2,998,050.000.98003/30/20263130ALNT7 Aa03/30/2021 2,998,050.00AA0.993 FHLB4580 3,000,000.00 2,995,500.001.02004/15/20263130ALUC6 Aa04/15/2021 2,995,500.00AA1.051 FHLB4585 2,795,000.00 2,795,000.001.02005/19/20263130AMCL4 Aa Received05/20/2021 2,795,000.00AA1.020 FHLB4588 3,000,000.00 2,998,950.000.98005/26/20263130AMGW6 Aa05/26/2021 2,998,950.00AA0.987 FHLB4590 2,750,000.00 2,746,562.500.87505/26/20263130AMHB1 Aa Received06/02/2021 2,746,562.50AA0.901 FFCB4595 3,000,000.00 2,997,000.000.90006/15/20263133EMH21 Aa Received06/24/2021 2,997,000.00AA0.921 FHLB4592 3,000,000.00 3,000,000.001.03006/30/20263130AMSL7 Aa06/30/2021 3,000,000.00AA1.030 FHLB4594 3,000,000.00 3,000,000.001.07006/30/20263130AMYA4 Aa06/30/2021 3,000,000.00AA1.070 FHLB4597 3,000,000.00 2,999,250.001.02007/14/20263130AMWK4 Aa07/14/2021 2,999,250.00AA1.025 FHLB4598 3,000,000.00 2,983,500.000.92009/30/20263130AP2P9 Aa09/30/2021 2,983,500.00AA1.033 FHLB4599 3,000,000.00 2,997,750.001.07010/14/20263130APC94 Aa10/14/2021 2,997,750.00AA1.085 FHLB4600 530,000.00 526,947.201.30011/24/20263130APU78 Aa Received12/09/2021 526,947.20AA1.421 FHLB4601 1,840,000.00 1,829,401.601.30011/24/20263130APUR4 Aa Received12/09/2021 1,829,401.60AA1.421 FHLB4602 3,000,000.00 2,988,000.001.37512/01/20263130APVC6 Aa Received12/09/2021 2,988,000.00AA1.459 FHLB4605 3,000,000.00 2,999,250.001.42012/29/20263130AQG80 Aa Received01/03/2022 2,999,250.00AA1.425 FHLB4606 3,000,000.00 2,982,750.001.42012/29/20263130AQG80 Aa Received01/10/2022 2,982,750.00AA1.541 FHLB4603 3,000,000.00 3,000,000.001.37012/30/20263130AQEC3 Aa12/30/2021 3,000,000.00AA1.370 FHLB4604 3,000,000.00 2,998,500.001.37512/30/20263130AQEF6 Aa12/30/2021 2,998,500.00AA1.385 FHLB4607 3,000,000.00 2,975,010.001.75001/28/20273130AQLD3 Aa Received02/08/2022 2,975,010.00AA1.926 FHLB4608 3,000,000.00 2,995,500.002.08002/25/20273130AQW66 Aa Received03/08/2022 2,995,500.00AA2.112 UST4610 3,000,000.00 2,995,664.063.75008/15/202791282CLG4 Aa Received07/23/2025 2,995,664.06AA3.823 88,921,335.36Federal Agency Issues - Callable Totals 88,921,335.360.001.12989,040,000.00 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PMS) 7.3.11

Par Value
Stated
Rate
October 31, 2025
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Supranationals
IFC7000 1,000,000.00 980,200.000.50002/26/202645950VPS9 Aaa Received06/28/2021 980,200.00AAA0.935 IFC7011 1,000,000.00 1,007,230.004.37501/15/202745950KDF4 Aaa Received06/30/2025 1,007,230.00AAA3.886 IBFRAD7005 2,000,000.00 1,972,780.003.50007/12/2028459058KT9 Aaa Received06/18/2025 1,972,780.00AAA3.975 3,960,210.00Supranationals Totals 3,960,210.000.003.2004,000,000.00 Asset Backed Securities
BMW7007 175,000.00 174,996.154.43006/26/2028096912AD2 06/10/2025 174,996.15AAA4.473 TOYLOT7013 805,000.00 804,855.913.96011/20/202889240NAD4 09/17/2025 804,855.91AAA3.872 MBENZ7016 1,260,000.00 1,259,793.234.52004/16/202958770XAD5 10/22/2025 1,259,793.23AAA3.920 HYU7006 265,000.00 264,976.074.36012/17/202944935XAD7 06/11/2025 264,976.07AAA4.404 2,504,621.36Asset Backed Securities Totals 2,504,621.360.003.9942,505,000.00 Compounding CD's
VCBSYS 1091-3 254,392.57 254,392.574.15004/11/2026SYS 1091-3 04/11/2025 254,392.574.150 254,392.57Compounding CD's Totals 254,392.570.004.150254,392.57 229,631,060.27Investment Totals 229,631,060.270.00229,226,873.94 2.811 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PMS) 7.3.11

Par Value
Stated
Rate
October 31, 2025
Investment Status Report - Cash
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Gov't Money Market
BNYT7-3 0.00 0.00SYS CASH 07/01/2025 0.000.000

0.00Cash Totals
Total Cash and Investments 229,631,060.27

0.00 229,631,060.27

0.00 0.00

0.00 229,226,873.94 2.811
Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PMS) 7.3.11

Stated
Rate
Transaction
Date
October 1, 2025 through October 31, 2025
Activity By Type
Balance
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment # Issuer
Purchases
or Deposits
Redemptions
or Withdrawals
Certificates of Deposit - Bank
237,927.71Subtotal
LAIF (Monthly Summary)
36,500,000.00Subtotal
Gov't Money Market (Monthly Summary)
Dryfus Govt Cash Mgmt 6727-1 45,393.844.110 0.00X9USDCRGO Dryfus Govt Cash Mgmt 6727-2 194,771.954.110 225,280.09X9USDCRGO 225,280.09 4,569,553.66Subtotal 240,165.79
Medium Term Notes
33,300,405.00Subtotal
Federal Agency Issues - Coupon
2,995,657.09Subtotal
Treasury Securities - Coupon
U S TREASURY2416 1,960,575.204.125 10/20/2025 0.0091282CMP3

0.00 55,898,219.78Subtotal 1,960,575.20
Treasury Securities - Discount
488,737.74Subtotal
Federal Agency Issues - Callable
FREDDIE MAC4550 0.000.600 10/20/2025 3,000,000.003134GW3F1 3,000,000.00 88,921,335.36Subtotal 0.00
Supranationals
3,960,210.00Subtotal
Asset Backed Securities
MERCEDES-BENZ AUTO LEASE TRUST7016 1,259,793.234.520 10/22/2025 0.0058770XAD5

0.00 2,504,621.36Subtotal 1,259,793.23
Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM3) 7.3.11
Report Ver. 7.3.11

Stated
Rate
Transaction
Date
October 1, 2025 through October 31, 2025
Activity By Type
Balance
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment # Issuer
Purchases
or Deposits
Redemptions
or Withdrawals
Compounding CD's
254,392.57Subtotal
229,631,060.27Total 3,225,280.093,460,534.22
Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM3) 7.3.11

October 2024 through October 2025
Activity Summary
Month
Portfolio Management
End Year
Number of
Securities
Average
Balance
360
Equivalent
365
Equivalent
Managed
Pool
Rate
Average
Term
Average
Days to Maturity

CITY OF PLEASANTON
Number
of Investments
Purchased
Number
of Investments
Redeemed
Yield to Maturity
220,883,480.07October 2024 71 1,541 4201.495 1.516 4.480 0 1 217,493,941.37November 2024 70 1,540 3941.493 1.514 4.480 0 0 225,183,251.16December 2024 76 1,405 3451.775 1.799 4.480 6 1 241,044,442.47January 2025 80 1,384 3341.844 1.870 4.480 5 2 242,039,662.99February 2025 83 1,385 3291.868 1.894 4.480 5 1 242,036,422.49March 2025 90 1,349 3251.942 1.969 4.480 8 4 255,472,697.89April 2025 95 1,243 2962.172 2.202 4.480 9 1 267,798,757.09May 2025 98 1,235 2872.211 2.242 4.480 4 1 261,524,567.29June 2025 112 1,222 3182.327 2.360 4.480 15 5 256,550,729.23July 2025 136 1,128 4422.781 2.820 4.480 29 15 235,977,919.77August 2025 125 1,247 4822.639 2.676 4.480 4 4 229,188,857.97September 2025 127 1,235 4972.732 2.770 4.480 4 4 229,408,540.73October 2025 126 1,221 4822.772 2.811 4.480 2 1 Average 240,335,611.95 2.158% 2.188% 4.480 7 3 1,318 38199 Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM4) 7.3.11
Report Ver. 7.3.11

October 2024 through October 2025
Distribution of Investments By Type
Portfolio Management

CITY OF PLEASANTON
AverageNovemberOctober December
2024 2024 by Period
FebruaryJanuary March
2025 2025
MayApril June
2025 2025
July September
2025 2025
October
2025Security Type
August
2025202520252024

0.2 0.20.2Certificates of Deposit - Bank 0.2 0.20.2 0.2 0.20.2 0.2 0.10.2 0.1 0.2% Certificates of Deposit - S & L

13.7 22.013.8LAIF 22.0 22.022.0 27.6 25.727.6 15.9 15.923.3 15.9 20.6% Fidelity - Government Fund

1.5 0.41.4Gov't Money Market 0.8 2.21.1 2.0 2.12.0 1.9 2.01.8 2.0 1.6% Managed Pool Accounts -4
Passbook/Checking Accounts

9.9 9.49.9Medium Term Notes 9.3 7.39.5 7.9 8.47.6 14.5 14.513.3 14.5 10.5% Bankers Acceptances
Commercial Paper - Discount

1.4 1.21.4Federal Agency Issues - Coupon 1.2 1.21.2 1.1 1.21.1 1.3 1.31.2 1.3 1.3% Federal Agency Issues - Discount

0.6Treasury Securities - Coupon 1.9 2.51.2 3.9 7.83.2 21.1 23.518.3 24.3 8.3% Treasury Securities - Discount 0.2 0.21.0 0.2 0.1%

72.8 65.872.9Federal Agency Issues - Callable 64.2 64.264.3 56.9 53.258.1 42.9 40.139.2 38.7 56.4%

0.5 0.40.5Supranationals 0.4 0.40.4 0.4 1.10.4 1.7 1.71.6 1.7 0.9% Miscellaneous Securities - Discount
Asset Backed Securities 0.2 0.2 0.50.2 1.1 0.2%
Compounding CD's 0.1 0.1
Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM5) 7.3.11
Report Ver. 7.3.11

October 31, 2025
Interest Earnings Summary
Month EndingOctober 31 Fiscal Year To Date
Portfolio Management

CITY OF PLEASANTON
CD/Coupon/Discount Investments:
117,950.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
1,343,833.38
( 1,062,607.88)
1,347,231.99
1,343,833.37
( 828,729.03)
Less Accrued Interest at Purchase During Period ( 11,081.66) ( 463,704.17) Interest Earned during Period
Adjusted by Capital Gains or Losses
Earnings during Periods
388,093.84
-2,430.00
1,398,632.16
-751,292.90
385,663.84 647,339.26
Pass Through Securities:
962.83Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
4,374.87
( 1,175.55)
6,240.84
4,374.87
( 1,094.12)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
4,162.15

0.00 0.00
9,521.59

0.00 0.00
4,162.15 9,521.59
Cash/Checking Accounts:
545,098.24Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
98,332.90
( 487,725.18)
1,362,937.14
98,332.90
( 721,140.82)
Interest Earned during Period 155,705.96 740,129.22
Total Interest Earned during Period
Total Capital Gains or Losses
Total Earnings during Period
547,961.95
-2,430.00
2,148,282.97
-751,292.90
545,531.95 1,396,990.07
Portfolio PLST
CC
Run Date: 12/01/2025 - 13:37 PM (PRF_PM6) 7.3.11
Report Ver. 7.3.11

Item #9

CITY COUNCIL AGENDA REPORT

December 16, 2025
Finance

TITLE: ADOPT A RESOLUTION APPROVING AN UPDATE TO THE CITY'S

PURCHASING PROCEDURES MANUAL

SUMMARY
The Purchasing Procedures Manual (Policy) outlines procedures to procure goods and services for the City. This policy was adopted by the City Council to generally assure the proper use of City funds, provide standard guidelines to City employees to purchase goods and services for the City, specify procedures for approvals of City purchases, and comply with California state law regarding contracts.

The proposed changes update the approval procedures to increase efficiency while maintaining adequate controls.

RECOMMENDATION
Adopt the attached resolution approving an update to the Purchasing Procedures Manual.

BACKGROUND
The Purchasing Procedures Manual outlines procedures to procure goods and services for the City. This manual/policy has been adopted to:

1. Assure the appropriate use of City funds.

2. Provide standardized guidelines to all City employees to purchase goods and services on behalf of the City, including inviting participation from city-based vendors.

3. Specify procedures for approval of City purchases

4. Comply with California State law, including the California Public Contracts Code.

DISCUSSION
The proposed update to the Purchasing Procedures Manual includes the following changes:

1. Increases the City Manager’s approval authority for General Goods and Services (e.g., Equipment, Office Supplies and Repair Services) and Professional Services (e.g., Consultation and Engineering) from $100,000 to $200,000. This change will help improve operational efficiency as the City has about 50 contracts per year that fall within this dollar range. The City of Livermore also has $200,000 approval authority for its City Manager.

2. Increases the dollar amount approval authority for public works projects to conform to recent changes to Section 22032 of the Public Contract Code. As of December 2025, the minimum threshold set forth in the code is $75,000, and projects costing over

$220,000 require formal bidding.

3. Establishes an alternative procurement process for goods and services based on best value. This process is based on the best overall value to the City for goods and services based on all factors, including, but not limited to the following: (1) total cost; (2) the ability, capacity, and skill of the contractor to provide the desired goods and services; (3) the ability of the contractor to provide the desired goods and services promptly or within the time specified without delay or interference; (4) the character, integrity, reputation, judgment, experience, and efficiency of the contractor; (5) the quality of the contractor’s performance on previous purchases or contracts with the City or requested references; and (6) the ability of the contractor to provide future maintenance, repair, parts, and services for the use of the supplies purchased.

4. Establishes an emergency procurement process for goods and services. The City Manager may enter into emergency procurement contracts for the purchases of goods and services necessary to avoid or mitigate a clear and imminent threat or danger where delay could result in loss of life or danger to health, welfare, or property or threaten the continued operation of the City or the provision of essential services.

Contracts awarded through an emergency procurement require that the City Manager present a report to the City Council, at the next available meeting, describing the emergency, the actions taken, and the number and dollar amount of the contracts awarded.

Changes are highlighted in yellow in the Purchasing Procedures Manual attached to this staff report.

EQUITY AND SUSTAINABILITY
Not applicable, as this matter is a routine administrative item of City business.

OUTREACH
No outreach was conducted as this item is a routine administrative matter of City business.

STRATEGIC PLAN ALIGNMENT
This matter is aligned with the ONE Pleasanton strategic plan goal of Funding Our Future, supporting the City’s financial health and sound fiscal policies.

FISCAL IMPACT
There is no direct fiscal impact associated with this action. However, prudent purchasing procedures and management policy help ensure the City’s efficiency with adequate controls.

Prepared by: Submitted by: Approved by:

Susan Hsieh, Director of
Finance
Susan Hsieh, Director of Finance

Gerry Beaudin, City
Manager