1. Retail Cannabis Dispensaries: there shall not be more than twelve (12) approved retail cannabis dispensaries approved, located, and operating within the City territorial limits at any time;
2. Delivery Businesses: with the exception of Retail Cannabis Dispensaries, which receive a delivery license upon approval by the City, there shall not be more than six (6) approved delivery only cannabis businesses within the City territorial limits at any time and, in no event, more than eighteen (18) total delivery business licenses approved, located, and operating within the City territorial limits at any time;
3. Cannabis Lounges: there shall be not more than five (5) cannabis lounges operating within the City territorial limits at any time, and all cannabis lounges must be operated in conjunction with an existing retail dispensary either within the premises or immediately adjacent thereto, that has been approved in accordance with this Ordinance and the Implementing Resolution and is in operation within the City territorial limits; and
4. Manufacturing/Distribution Businesses: there shall not be more than ten (10) manufacturing licenses and not more than eight (8) distribution licenses approved, located, and operated within the City territorial limits at any time.
B. Notwithstanding the preceding subdivision of this Section, businesses that have received a Certificate of Approval or have an active application for a Certificate of Approval in process with the City as of June 21, 2021 shall be allowed to continue in the application process towards final approval in compliance with this Chapter and any resolutions for the operation of a commercial cannabis activity and/or facility.
However, no new applications for commercial cannabis activities or Certificates of Approval may be issued at any time the maximum number of activities exceeds the limits contained within this Section after June 21, 2021.
C. This Section shall not prohibit an existing and approved commercial cannabis activity or business from changing its location of operation provided all requirements of this Chapter and the Implementing Resolution are fulfilled. Any change in the ownership structure, business entity, ownership, or interest in the commercial cannabis activity or business will be governed by the implementing resolution. Changes in location and in ownership, depending on the criteria identified in the implementing resolution, may require a new Certificate of Approval and may be prohibited by this Section after the effective date of this Section should the number of commercial cannabis activities or facilities exceed the maximum number.
3988 Operations Plan and Standards.
A Certificate of Approval issued for a facility must include, as conditions of approval, the operating standards set forth below. In addition, the Certificate of Approval must incorporate by reference an Operations Plan approved by the Police Chief, that implements not only the operating standards set forth in this Section, but such additional conditions that the Police Chief finds reasonably necessary to implement the purpose of this Chapter when considering the location, size and other characteristics of the proposed facility.
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3989 Community Relations.
A. Each facility must provide the City Manager or designee with the name, telephone number, and email address of an on-site community relations or staff person or other representative to whom the City can provide notice if there are operating problems associated with the facility or refer members of the public who may have any concerns or complaints regarding the operation of the facility. Each facility must also provide the above information to all businesses and residences located within 100 feet of the facility.
During the first year of operation of a facility authorized under this Chapter, the owner, manager, and community relations representative from each such facility must attend a monthly meeting with the City Manager and/or designee to discuss costs, benefits and other community issues arising as a result of implementation of the Certificate of Approval authorized by this Chapter. After the first year of operation, the owner, manager, and community relations representative from each such facility must meet with the City Manager and/or designee when and as requested by the City Manager or designee, with reasonable notice.
DISPENSARIES
3989.5 Operational Standards for Dispensaries.
In addition to all other requirements of an Operations Plan required by this Chapter, dispensary facilities must include the following in an Operations Plan approved by the Police Chief:
A. Except as otherwise provided, a facility can only be open for access to the public between the hours of 9:00 a.m. and 9:00 p.m.8:00 a.m. and 10:00 p.m.
B. It is unlawful for alcohol or tobacco to be sold within the facility. Further, it is unlawful for smoking, vaporization, ingestion or consumption of alcohol, tobacco or marijuana in any form, to occur on the premises of a facility, elsewhere on the same parcel, or in outdoor areas adjacent to the parcel (e.g., parking lots, walkways, sidewalks, streets, parks, etc.).
C. It is unlawful for cannabis or cannabis products or graphics depicting cannabis or cannabis products to be publicly visible from the exterior of the property. It is unlawful to store cannabis or cannabis products outside of the facility at any time.
D. All cannabis and cannabis products allowed to be sold or otherwise made available at a facility must be cultivated, manufactured, distributed and transported by licensed facilities that maintain operations in full conformance with State and local regulations including, without limitation, certification by a testing service as required by applicable law; provided, however, that this requirement may be waived for some designated period of time at the director’s sole discretion if, due to timing issues and coordination with state requirements, it would be difficult or impossible to meet this requirement.
E. It is unlawful for a physician to be located in, or on the same parcel as, a facility at any time for the purpose of evaluating patients to issue a medical marijuana prescription Agenda Item No. 15 Page 17 of 47 CC Agenda 02-20-2024
or recommendation. A physician is neither required nor prohibited from being located in or on the same parcel as a facility operating solely as a nonmedical facility.
F. Before dispensing cannabis or cannabis products to any person, the facility must verify that the person possesses proof of identity, proving their identity as the patient specified in the recommendation or as the primary caregiver.
G. Each facility must provide the Police Chief, with the name and telephone number of an on-site employee or owner to whom emergency notice can be provided. The telephone number provided must be capable of accepting recorded voice messages in the event the contact person does not answer.
H. Except for employees of the facility, enforcement officials and incidental contractors, it is unlawful for any person to be allowed into any area of a facility where medical cannabis products are displayed and/or being offered for sale unless that person is a qualified patient or has a valid identification card (as defined in Section 3983), or is named as a designated primary caregiver on a valid identification card, together with proof of identity. It is unlawful for any person under the age of 21 to be present in any area of a facility where nonmedicinal cannabis products are displayed and/or being offered for sale. A sign must be posted at each entrance to a sales/display area of the facility informing patrons of these restrictions. Proof of identity as a qualified patient is not required at a facility that is operated solely as a nonmedical commercial cannabis facility.
I. It is unlawful for any person under age 21 to be present in any lobby or reception area of a facility unless the facility is being operated solely as a medical cannabis facility and that person is a qualified patient or primary caregiver and is accompanied by a parent or legal guardian.
J. It is unlawful for any person to employ any other person at a facility unless: (i) the person is at least 21 years of age; and (ii) the person has passed any background check and employee registration process specified by Implementing Resolution.
K. Each entrance to a facility must be posted with a conspicuous notice stating that smoking, vaping, ingesting, or otherwise consuming cannabis on the premises or in the areas adjacent to the facility is prohibited.
L. Medical cannabis dispensaries can only dispense medical cannabis or cannabis products to a “person with a physician’s recommendation,” as defined in Section 3983, or a qualified patient, either of whom possesses proof of identity.
M. Cannabis and cannabis products for personal nonmedical use may not be displayed, dispensed or sold separately or in combination with a medicinal commercial cannabis activity at the same facility unless a separate Certificate of Approval is acquired for each such use.
N. Entrances into any area of a facility where cannabis products are displayed and/or being offered for sale must be locked at all times with entry strictly controlled. A “buzzin” electronic/mechanical entry system must be utilized to limit access to such areas Agenda Item No. 15 Page 18 of 47 CC Agenda 02-20-2024
and to separate them from the outside and/or any adjacent reception/lobby area. The specifics of such entry system must be set forth in the operations plan.
O. Uniformed security personnel must be employed to monitor all entrances and exits of the facility and to serve as a visual deterrent to unlawful activities during all hours of operation. Every security guard employed by or provided by the facility must be currently licensed by the California Bureau of Security & Investigative Services and in possession of a valid “guard card.” The number of such security personnel must be set forth in the operations plan.
P. All restroom facilities serving a facility must remain locked and under the control of management.
Q. Odor control devices and techniques must be incorporated as needed in a facility to ensure that odors from marijuana are not detectable outside of the facility or in any tenant space or area adjacent to the facility.
R. It is unlawful for any person within a facility to provide cannabis or cannabis products to any individual in a quantity not consistent with personal use.
S. A facility cannot store more than $200.00 in cash reserves overnight on the premises except as may be otherwise provided in the operations plan incorporated as a condition of approval in the Certificate of Approval.
T. All law enforcement and code enforcement personnel seeking admission to the facility for the purpose of ascertaining compliance with the standards and regulations of this code must be given unrestricted access to all areas of the premises at all times during hours of operation. Consent to such unrestricted access must be acknowledged by the Certificate of Approval holder and included within the operations plan.
U. All interior spaces of the facility which are open and accessible to the public (except restrooms), and all entrances and exits to and from the premises, must be monitored by 24-hour video security surveillance of at least HD quality with night vision capability.
The video security system must be compatible with software and hardware utilized by the City as determined by the Police Chief and set forth in the operations plan.
Surveillance video must be recorded to a device that is securely located on the premises and all footage must be maintained for a minimum of 45 days. The video surveillance system specifications must be set forth in the operations plan before the City issues a certificate of occupancy for the facility.
V. A facility must have a professionally installed, maintained, and monitored alarm system as approved through the operations plan.
W. A facility must maintain a valid business license as required by this code.
X. All food products, food storage facilities, food-related utensils, equipment and materials must be approved, used, managed and handled in accordance with the provisions of the California Retail Food Code (Health & Safety Code § 113700 et seq.).
All food products must be protected from contamination at all times, and all food handlers must be clean, in good health, and free from communicable diseases. The Agenda Item No. 15 Page 19 of 47 CC Agenda 02-20-2024
Ventura County Department of Environmental Health may inspect the facility at any time during business hours to ensure compliance with this Section.
Y. Except as otherwise provided by state law, state or City regulation or condition of approval, baked cannabis products (e.g., brownies, bars, cookies, cakes), tinctures, and other non-refrigerated items may be sold at a facility.
Z. A Certificate of Approval for a facility is subject to all of the regulations and operational standards set forth in this section in addition to the conditions stated in the Certificate of Approval itself.
AA. Each dispensary may have a maximum of two, temporary uses that are minor in nature each month that are incidental to the normal, day-to-day dispensary operations, such as a food truck or a vendor’s booth to promote the sale of their product, without approval of a Special Use Permit from the City. The business owner shall inform the Community Development Director at least 24 hours prior to the temporary use taking place. The business owner shall be responsible for obtaining landlord approval. All vendors associated with said events who sell products, food, etc. directly at the events shall possess a City business license. For any event that will incorporate amplified music, use more than two parking spaces, generate a crowd, or would otherwise impact the surrounding businesses and or residences, the dispensary owner shall first obtain a Special Use Permit from the City.
3989.6 Operational Standards for Cannabis Lounges.
In addition to all other requirements of an Operations Plan required by this Chapter, and in Section 3989.5, Operational Standards for Dispensaries (unless otherwise amended below), cannabis lounge facilities must include the following Operations Plan approved by the Police Chief:
A. Cannabis Lounges must only be operated as members-only establishments, and in conjunction with shall be operated by an existing adult use cannabis dispensary that has been approved to operate within the City of Port Hueneme and licensed by the State of California. As such, cannabis lounges may only be located within, or immediately adjacent to, an existing, licensed dispensary in the City of Port Hueneme.
Stand-alone cannabis lounges are not permitted.Cannabis lounges may be located in an existing dispensary, immediately adjacent to an existing dispensary, or may be in a location that is separate from the dispensary operating said lounge, provided the lounge meets all locational requirements of a commercial cannabis facility, per Section 3987 of this Chapter.
B. Patrons may smoke, inhale, consume or ingest cannabis and cannabis products within the confines of the cannabis lounge premises only.
C. Permittees shall create patron consumption guidelines that may include the utilization of labels, menu notifications, signage, portion control, dosage monitoring, and staff education to prevent the overconsumption of cannabis by patrons. A consumption lounge is authorized to sell any type of cannabis product for consumption on-site in compliance with State packaging requirements. Cannabis goods shall only be provided to an individual in an amount reasonable for on-site consumption and consistent with personal possession and use limits allowed by the State. Vaping Agenda Item No. 15 Page 20 of 47 CC Agenda 02-20-2024
products shall be limited to single, individually packaged vape cartridges and pens of no more than one (1) gram.
D. Permittees shall not permit patrons to bring their own personal cannabis or cannabis goods to the cannabis lounge facility.
E. All cannabis goods purchased and opened at the facility must be smoked, inhaled, consumed or ingested on-site, and shall not be permitted to leave the facility unless repackaged in a container that is compliant with all applicable state law and regulation.
Permittees shall only permit patrons to leave the cannabis lounge facility with cannabis and cannabis goods that remain in originally sealed and unopened packaging or have been transferred by the operator for repackaging in a container that is compliant with all applicable state law and regulation.
F. The sale or consumption of alcohol or tobacco products is not allowed on the premises.
G. Access to the cannabis lounge facility shall be restricted to persons twenty-one (21) years of age and older.
H. The smoking, inhalation, consumption or ingestion of cannabis or cannabis goods shall not be visible from any public place or any area where minors may be present.
The cannabis lounge shall be located within a completely enclosed building.
I. Permittee shall provide an adequate odor control plan so as to prevent any detectable odor immediately outside of the premises (this shall include within business suites that may be located adjacent to the cannabis lounge facility). Within 24 hours of any complaint concerning odors emanating from or originating within the facility, the permittee shall respond to the complaint in question, and shall timely file a written disclosure to the City documenting any and all actions taken and planned to address the odor complaints. If the odor complaints persist, the facility shall be closed until the situation is resolved.
J. Areas where cannabis consumption is permitted shall provide adequate security and lighting on-site, in addition to that required by the adjacent dispensary retail sales area, to ensure the safety of persons and protect the premises from theft at all times in conformance with the security plan approved for the subject facility by the City.
K. Permittee shall not provide service to impaired patrons and shall provide information on rideshare services.
L. The hours of operation for cannabis lounges shall be from 9:00 a.m. to 10:00 p.m., seven (7) days per week, with the last sale/last call taking place at 9:00 p.m. daily.
M. Permittee shall provide the Port Hueneme Chief of Police and all neighbors within 100 feet of the business with the name and phone number of an on-site community relations employee to notify if there are operational problems with the establishment.
N. Each cannabis lounge may have a maximum of two, temporary uses that are minor in nature each month that are incidental to the normal, day-to-day dispensary operations, such as a food truck or a vendor’s booth to promote the sale of their product, without approval of a Special Use Permit from the City. The business owner shall inform the Agenda Item No. 15 Page 21 of 47 CC Agenda 02-20-2024
Community Development Director at least 24 hours prior to the temporary use taking place. The business owner shall be responsible for obtaining landlord approval. All vendors associated with said events who sell products, food, etc. directly at the events shall possess a City business license. For any event that will incorporate amplified music, use more than two parking spaces, generate a crowd, or would otherwise impact the surrounding businesses and or residences, the dispensary owner shall first obtain a Special Use Permit from the City.
NO. An amended Certificate of Approval, along with a Major Modification to the approved Conditional Use Permit and Development Agreement for the existing dispensary, shall be required for a cannabis lounge, and is subject to all of the regulations and operational standards set forth in this section in addition to the conditions stated in the Certificate of Approval itself.
CULTIVATION
3990 Outdoor Cultivation Prohibited; Exception.
Except for personal medicinal use as provided in Section 3993 below, outdoor cultivation of commercial cannabis is prohibited in all areas of the City. 3991 Operational Standards for Cultivation.
In addition to all other requirements of an Operations Plan required by this Chapter, facilities engaged in indoor cultivation of medical or nonmedical marijuana must include the following in an Operations Plan approved by the Police Chief:
A. The facility can have only one contiguous cultivation area, except that segregated areas within the facility are permitted with the Police Chief’s approval and the approval of the fire chief regarding fire code issues.
B. It is unlawful to use flammable or explosive substances in the cultivation of cannabis.
C. Facilities engaged in cultivation must follow all pesticide use requirements of local, state and federal law.
D. The Operations Plan must include a detailed electrical and plumbing plan, along with projections for water usage.
E. All law enforcement personnel seeking admission to the cultivation site for the purpose of ascertaining compliance with the standards and regulations of this code must be given unrestricted access to all areas of the premises at all times during hours of operation. Consent to such unrestricted access must be acknowledged by the applicant and included within the Operations Plan.
F. It is unlawful for any person under the age of 21 to be present within the area where the cultivation of cannabis is occurring. A sign must be posted at each entrance to a cultivation facility informing visitors of these restrictions.
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G. All cultivation activity must be conducted in compliance with all applicable state and local water conservation laws, ordinances, and regulations.
H. Each cannabis cultivation facility must provide the Police Chief with the name and telephone number of an on-site employee or owner to whom emergency notice can be provided. The telephone number provided must be capable of accepting recorded voice messages in the event the contact person does not answer.
I. Entrances into any area of a cannabis cultivation facility where cannabis is grown or kept must be locked at all times with entry strictly controlled. The specifics of such entry system must be set forth in the Operations Plan.
J. Odor control devices and techniques must be incorporated in a cannabis cultivation facility to ensure that odors from cannabis are not detectable outside of the facility or in any tenant space or area adjacent to the facility.
K. A cannabis cultivation facility must have a professionally installed, maintained, and monitored alarm system as approved through the Operations Plan.
L. Cannabis cultivation facilities cannot be open to the public, though the facility may dispense cannabis in accordance with a Certificate of Approval.
M. A cannabis cultivation facility must be equipped with an automated fire suppression system to the satisfaction of the Building Official.
N. Except as expressly approved as part of the Operations Plan and incorporated in a Certificate of Approval, it is unlawful for any cannabis cultivation facility to use, employ, or maintain any equipment, system, material or apparatus for the purpose of increasing the ambient carbon dioxide levels within any grow area.
O. It is unlawful to cultivate cannabis within 600 feet of any other parcel containing a school.
P. It is unlawful for cannabis or cannabis products or graphics depicting cannabis or cannabis products to be publicly visible from the exterior of the property. It is unlawful to store cannabis or cannabis products outside of the facility at any time.
Q. All interior spaces of the facility which are open and accessible to the public (except restrooms), and all entrances and exits to and from the premises, must be monitored by 24-hour video security surveillance of at least HD quality with night vision capability.
The video security system must be compatible with software and hardware utilized by the City as determined by the Police Chief and set forth in the operations plan.
Surveillance video must be recorded to a device that is securely located on the premises and all footage must be maintained for a minimum of 45 days. The video surveillance system specifications must be set forth in the operations plan before the city issues a certificate of occupancy for the facility.
R. A facility must maintain a valid business license as required by this code.
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S. A Certificate of Approval for a facility is subject to all of the regulations and operational standards set forth in this section in addition to the conditions stated in the Certificate of Approval itself.
3992 Personal Indoor Cultivation; Standards and Regulations.
Outdoor cultivation of cannabis for personal use in accordance with state law may only be permitted as regulated under the provisions of Section 3993 of this Chapter. 3993 Personal Cultivation for Medicinal Use; Development and Operational Standards.
A. Not more than six cannabis plants of any size may be cultivated on any parcel regardless of the number of qualified patients or caregivers residing on the property.
B. Cultivation cannot exceed 75 square feet in cumulative area.
C. All outdoor cannabis cultivation must be fully enclosed by an opaque fence six feet in height. The fence must be at least ten feet from any structure on the property and be adequately secure to prevent unauthorized entry and theft. Alternatively, outdoor cannabis cultivation may be conducted in a secure opaque greenhouse structure, subject to the approval of the Police Chief. The Police Chief will determine the level of security necessary. Indoor cultivation for personal medical marijuana is permissible, subject to the pertinent provisions hereof.
D. It is unlawful to cultivate cannabis within 600 feet of any other parcel containing a school.
E. No lighting, heaters, fans, generators or other mechanical equipment that may cause a nuisance to neighbors may be used in connection with the cultivation of cannabis.
F. It is unlawful to cultivate cannabis in the front yard area of any parcel.
G. It is unlawful to cultivate cannabis within the required rear or side yard setbacks of any parcel.
H. It is unlawful for there to be any audible or olfactory evidence of cannabis cultivation from any street, sidewalk, public right-of-way, or adjacent property, or any visual evidence of cannabis cultivation when viewed from five feet above ground level from any street, sidewalk, public right-of-way, or adjacent property.
I. The cultivation of medicinal cannabis is permitted for non-commercial purposes only.
It is unlawful to sell, trade, barter, or engage in any other commercial exchange of cannabis or cannabis products cultivated pursuant to this section.
J. The address of any dwelling on a parcel where cannabis is cultivated must be posted and plainly visible from the public right-of-way.
K. Cultivation of cannabis cannot occur on any property where a parolee or probationer resides unless the parolee or probationer has received confirmation from a court of competent jurisdiction that he or she is allowed to use medical cannabis while on Agenda Item No. 15 Page 24 of 47 CC Agenda 02-20-2024
parole or probation pursuant to Health and Safety Code section 11362.795. Such confirmation must be provided to City staff or law enforcement upon request.
L. Any law enforcement personnel may, after providing 24 hours’ notice, enter onto the property where cultivation of medical cannabis is occurring pursuant to this section for the purpose of inspecting the cultivation site and perimeter fencing. This section does not purport to authorize any law enforcement personnel to enter any dwelling located on the property. For purposes of this section, notice is sufficient if posted at the entrance to the dwelling on the property or if hand delivered to any person over the age of 18 residing on the property.
M. It is unlawful for any person under the age of 21 to be present within the fenced area where the cultivation of medical cannabis is occurring unless such person is a qualified patient or a primary caregiver and he or she is in the presence of his or her parent or guardian.
N. All cultivation activities must be conducted in compliance with all applicable state and local water conservation laws, ordinances, and regulations.
O. Nothing in this section is intended to authorize the cultivation, possession, or use of cannabis in violation of State or federal law.
P. Notwithstanding any other provision of this code, or applicable law, no variances are permitted from any of the regulations in this section.
Q. Prior to commencing cultivation under this Section, the cultivator shall obtain a Ministerial Permit from the City as provided by Implementing Resolution. A valid Ministerial Permit must be maintained in effect by the cultivator throughout the period of cultivation. The cultivator shall remove all cannabis plants and plant materials from the property within 24 hours following termination or expiration of the Ministerial Permit.
DELIVERY
3994 Delivery.
A. A Certificate of Approval for a facility may authorize the delivery of medical cannabis as part of and in conjunction with the operation of the facility. Deliveries by dispensaries other than those which are located in the City of Port Hueneme and hold a valid Certificate of Approval under this Chapter are unlawful.
B. Delivery of cannabis from a facility that has obtained a Certificate of Approval pursuant to this Chapter can only be made in a city or county that does not expressly prohibit such deliveries by ordinance.
C. It is unlawful for any person under the age of 21 to be allowed to serve as a delivery driver and no person can employ a person under the age of 21 for the purpose of making deliveries of any medical cannabis product.
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D. A facility which has obtained a Certificate of Approval pursuant to this Chapter may have its delivery privileges suspended or terminated by the City Manager if the facility is found to have violated this Chapter.
MANUFACTURING AND TESTING FACILITIES
3995 Operations Plan; Additional Requirements. In addition to any other requirements of an Operations Plan, a Testing Service or a facility engaged in manufacturing cannabis products must include, as conditions precedent to issuance of a Certificate of Approval, an Operations Plan encompassing the elements set forth in Section 3996.
3996 Operational Standards.
A. The manufacture of cannabis products and the operations of a Testing Service must be undertaken in a manner that ensures the health, safety, and welfare of the public, the employees of the cannabis business, visitors, and neighboring properties, and must be in full compliance with State law.
B. All law enforcement and code enforcement personnel seeking admission to the manufacturing or testing site for the purpose of ascertaining compliance with the standards and regulations of this code must be given unrestricted access to all areas of the premises at all times during hours of operation. Consent to such unrestricted access must be acknowledged by the applicant and included within the Operations Plan.
C. It is unlawful for any person under the age of 21 to be present within the area where the manufacture or testing of cannabis products is occurring. A sign must be posted at each entrance to a manufacturing or testing facility informing visitors of these restrictions.
D. All manufacturing and testing activity must be conducted in compliance with all applicable state and local water conservation laws, ordinances, and regulations.
E. It is unlawful for any person to employ another person under the age of 21 at a cannabis manufacturing or testing facility.
F. Entrances into any area of a cannabis manufacturing or testing facility where cannabis products are made, tested or kept must be locked at all times with entry strictly controlled. The specifics of such entry system must be set forth in the Operations Plan.
G. Odor control devices and techniques must be incorporated in a cannabis manufacturing or testing facility as needed to ensure that odors from cannabis are not detectable outside of the facility or in any tenant space or area adjacent to the facility.
H. A cannabis manufacturing or testing facility must have a professionally installed, maintained, and monitored alarm system as approved through the Operations Plan.
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I. It is unlawful for cannabis manufacturing or testing facilities to be open to the public.
J. Any compressed gases used in the manufacturing or testing process shall not be stored in containers that exceed 150 pound tanks in size. Each facility shall be limited to a total of eight tanks on the property at any time.
K. Cannabis manufacturing and testing facilities are limited to the following methods, equipment, solvents, gases and mediums when creating cannabis extracts:
1. Cannabis manufacturing and testing facilities may use the hydrocarbons Nbutane, isobutane, propane, or heptane or other solvents or gases exhibiting low to minimal potential human-related toxicity approved by the director.
These solvents must be of at least ninety-nine percent purity and any extraction process must use them in a professional grade closed loop extraction system designed to recover the solvents, work in an environment with proper ventilation, controlling all sources of ignition where a flammable atmosphere is or may be present.
2. Any extraction processes must use a professional grade closed loop CO₂ gas extraction system where every vessel is rated to a minimum of six hundred pounds per square inch. The CO₂ must be of at least ninety-nine percent purity.
3. Closed loop systems for hydrocarbon or CO₂ extraction systems must be commercially manufactured and bear a permanently affixed and visible serial number.
4. Certification from a licensed engineer must be provided to the Community Development Department for professional grade closed loop systems used by any cannabis manufacturing or mechanized testing system to certify that the system was commercially manufactured, safe for its intended use, and built to codes of recognized and generally accepted good engineering practices, such as: (i) the American Society of Mechanical Engineers (ASME); (ii) the American National Standards Institute (ANSI); (iii) Underwriters Laboratories (UL); or (iv) the American Society for Testing and Materials (ASTM).
5. The certification document must contain the signature and stamp of a professional engineer and serial number of the extraction unit being certified.
6. Professional closed loop systems, other equipment used, the extraction operation, and facilities must be approved for their use by the Fire Department and meet any required fire, safety, and building code requirements specified in the California Building Reference Codes.
L. Cannabis manufacturing facilities may use heat, screens, presses, steam distillation, ice water, and other methods without employing solvents or gases to create kief, Agenda Item No. 15 Page 27 of 47 CC Agenda 02-20-2024
hashish, bubble hash, or infused dairy butter, or oils or fats derived from natural sources, and other extracts.
M. Cannabis manufacturing facilities may use food grade glycerin, ethanol, and propylene glycol solvents to create extracts. All ethanol must be removed from the extract in a manner to recapture the solvent and ensure that it is not vented into the atmosphere.
N. Cannabis manufacturing facilities creating marijuana extracts must develop standard operating procedures, good manufacturing practices, and a training plan prior to producing extracts for the marketplace. Any person using solvents or gases in a closed looped system to create marijuana extracts or otherwise in a testing or manufacturing facility must be fully trained on how to use the system, have direct access to applicable material safety data sheets and handle and store the solvents and gases safely.
O. Parts per million for one gram of finished extract produced in a manufacturing facility cannot exceed 500 parts per million of residual solvent or gas when quality assurance tested.
P. It is unlawful for cannabis or cannabis products or graphics depicting cannabis or cannabis products to be publicly visible from the exterior of the property. It is unlawful to store cannabis or cannabis products outside of the facility at any time.
Q. Each facility must provide the Police Chief, with the name and telephone number of an on-site employee or owner to whom emergency notice can be provided. The telephone number provided must be capable of accepting recorded voice messages in the event the contact person does not answer.
R. All entrances and exits to and from the premises, must be monitored by 24-hour video security surveillance of at least HD quality with night vision capability. The video security system must be compatible with software and hardware utilized by the city as determined by the Police Chief and set forth in the operations plan. Surveillance video must be recorded to a device that is securely located on the premises and all footage must be maintained for a minimum of 45 days. The video surveillance system specifications must be set forth in the operations plan before the City issues a certificate of occupancy for the facility.
S. A facility must maintain a valid business license as required by this code.
T. A Certificate of Approval for a facility is subject to all of the regulations and operational standards set forth in this section in addition to the conditions stated in the Certificate of Approval itself.
U. The following requirements shall apply to all testing facilities:
1. Testing laboratories shall be required to conduct all testing in a manner pursuant to Business and Professions Code Section 26100 and shall be subject to state and local law. Each testing laboratory shall be subject to additional regulations as they are developed or modified by the State of California.
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2. Testing laboratories shall conduct all testing in a manner consistent with general requirements for the competence of the testing and calibration activities, including a sampling using verified methods, pursuant to Section 26100(f).
3. All cannabis testing laboratories performing testing shall obtain and maintain ISO/IEC 17025 accreditation as required by the state, pursuant to Section 26100(g).
4. Testing laboratories shall destroy the remains of the sample cannabis or cannabis products upon the completion of the analysis as determined by the state through regulations, pursuant to Section 26100(i).
5. Testing laboratories shall dispose of any waste byproduct resulting from their operations in the manner required by state and local laws and regulations. 3996.1 Distribution.
A. Distribution is the procurement, sales and transport of cannabis and cannabis products between dispensaries.
B. The transportation of cannabis or cannabis products shall only be conducted by persons holding a Distribution certificate or employee of those persons.
C. Transportation safety standard, in addition to those imposed by the State of California, shall approved by the Chief of Police including without limitations, the type of vehicles in which cannabis or cannabis product may be distributed, and minimal qualification for persons eligible to operate such vehicles.
D. A person holding a Distribution Certificate shall observe all security manifest, and notice requirements of Section 26070 (sections e through n, inclusive).
ENFORCEMENT
3997 Enforcement of Certificates of Approval; Generally.
In addition to other remedies set forth in this code, violations of this Chapter may be prosecuted as infractions or misdemeanors at the City Attorney’s discretion and may be abated as public nuisances. The remedies provided by Sections 3997 through 3999.5 are cumulative and in addition to any other criminal or civil remedies. For purposes of Sections 3997 through 3999.5, violations of this Chapter include (i) violation of the provisions of this Chapter; (ii) violation of any Implementing Resolution; (iii) violation of any administrative policy or procedure promulgated by the City Manager; (iv) violation of the terms and conditions of a Certificate of Approval, development agreement, indemnification agreement, operations plan, development permit, or other permit or agreement associated with a facility; and (v) violation of terms and conditions of a Ministerial Permit issued for cannabis cultivation for personal use.
Agenda Item No. 15 Page 29 of 47 CC Agenda 02-20-2024
3998 City Attorney Enforcement Authority.
In addition to any other general functions, powers, and duties given to the City Attorney by this code or California law, the City Attorney is authorized to:
A. Prosecute on behalf of the people all criminal and civil cases for violations of this Chapter including, without limitation, administrative or judicial nuisance abatement and suits for injunctive relief;
B. Prosecute all actions for the recovery of fines, penalties, forfeitures, and other money accruing to the City under this Chapter.
3999 Administrative Suspension and Revocation.
A. Suspension or Revocation. In addition to any other penalty authorized by law, the director may suspend or revoke a Certificate of Approval for the following reasons:
1. Upon learning that an applicant provided false, misleading or materially incomplete information in connection with its application for a Certificate of Approval or discovering facts that require denial of an application for a Certificate of Approval under this Chapter that were not previously disclosed by the applicant; or
2. Upon occurrence of a violation under this Chapter.
B. Notice of Suspension or Revocation. If the Director elects to suspend or revoke a Certificate of Approval, the Director shall provide written notice of suspension or revocation to the holder of the Certificate at the address of the facility. The notice shall state the basis for the suspension or revocation and provide information regarding the right to appeal. Unless the Director determines there is an imminent threat to public health, safety and welfare and makes the suspension or revocation effective immediately, suspension or revocation of the Certificate of Approval shall not become effective until the time for filing an appeal has passed or, if an appeal is timely filed, until the City Manager has rendered a final decision on the appeal. 3999.1 Appeal of Notice of Suspension or Revocation.
A. A notice of suspension or revocation of a Certificate of Approval may be appealed to the City Council, provided that a request for review (appeal) is filed with the office of the City Manager within ten calendar days from the date on which the written notice of suspension of revocation was mailed to the holder of the Certificate. If a request for review is untimely, the City Council may, but is not required to, extend the time for commencing such review for good cause shown.
B. A request for review must be on a form provided by the Community Development Department and contain the following information:
1. The name, address and telephone number of the person making the request; Agenda Item No. 15 Page 30 of 47 CC Agenda 02-20-2024
2. A description of the decision, determination or order which is the subject of the review and the date such decision, determination or order was made or issued;
3. A complete description of all grounds for making the request, together with any evidence in support of the request; and
4. Such other information as may be required by the Director.
C. Upon receiving a timely request for review, the City Council, will schedule and conduct a de novo appeal review of the decision of the Director, which shall be heard as soon as the schedule of the City Council permits, but in any event not later than twenty one (21) business days of receiving the request. At the conclusion of the hearing, the City Council may conclude any of the following:
1. The Director’s decision is affirmed;
2. The Director’s decision is modified; or
3. The Director’s decision is reversed.
D. The City Council’s decision may include such terms and conditions as the City Council may determine to be in the interest of public health and safety, including revocation, suspension, or continuation of a Certificate of Approval (with or without modification to conditions of approval).
E. The City Council’s decision is final.
F. Notwithstanding any provision of this ordinance to the contrary, any decision or act which is subject to appeal under the sections pertaining to cannabis businesses and/or facilities shall be appealable to the City Council after all other intervening appeals have been exhausted.
3999.2 Right to Judicial Review.
A final decision of the City Council may be judicially reviewed pursuant to Code of Civil Procedure Section 1094.6.
3999.3 No New Certificate After Revocation.
Should a cannabis Certificate of Approval be revoked, the former holder of the Certificate is presumptively disqualified to apply for a new Certificate of Approval in accordance with this Chapter. This presumption may be overcome upon a showing of good cause as to why a Certificate of Approval should be issued following a revocation. Any such showing must be made to the Director’s satisfaction.
3999.4 Attorney’s Fees in Nuisance Abatement Action.
If the court issues an order or a judgment which finds a public nuisance to exist, and orders or approves the abatement of the public nuisance, the City is entitled to recover its actual Agenda Item No. 15 Page 31 of 47 CC Agenda 02-20-2024
costs of abatement, including, without limitation, reasonable attorneys’ fees incurred by the City in such judicial proceeding.
3999.5 Remedies Cumulative.
The remedies provided by this Chapter are cumulative and in addition to any other criminal or civil remedies including, without limitation, those set forth elsewhere in this code.
ENVIRONMENTAL REVIEW
SECTION 5: Environmental Review. This Ordinance is exempt from additional review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.) a. On the basis of evidence provided, and for the reasons set forth in Section 3, Paragraphs A and B, the Ordinance will not adversely affect adjoining property as to value or precedent, and will not be detrimental to the area.
b. The Ordinance does not authorize any new construction or use; rather, it merely prescribes a process that requires the vetting of environmental, land use and operational issues in connection with each application for a Certificate of Approval. As such, the Ordinance is not a “project” under CEQA because: (1) it establishes "general policy and procedure making" (CEQA Guidelines § 15378(b)(2); and (2) it constitutes "organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment” (CEQA Guidelines 15378(b)(5)).
c. The Implementing Resolution is self-mitigating insofar as it provides the means for avoiding environmental impacts, if any are identified, as part of each discretionary application for a Certificate of Approval. As stipulated in PHMC Section 10352C(7), each conditional use application is subject to separate environmental review under CEQA. Furthermore, as stipulated in PHMC Sections 10482, 10462, and 10542, conditional uses within the C-1, M-1 and R-4 zones may only be allowed so long as they will not be injurious or detrimental to the public health, safety or welfare or to property in the vicinity or zone in which the use or uses will be situated. d. Issuance of ministerial permits for personal, non-commercial cultivation is categorically exempt as a Class 1 or Class 5 project in so far, at best, the activities that are authorized would constitute a minor alteration of existing public structures involving no expansion of use, or a minor alteration in land use limitations (see 14 CCR §§15301, 15305).
GENERAL PROVISIONS
SECTION 6: Construction. This Ordinance must be broadly construed in order to achieve the purposes stated in this Ordinance. It is the City Council’s intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Ordinance.
SECTION 7: Enforceability. Repeal of any provision of the Port Hueneme Municipal Code does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance’s effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance.
Agenda Item No. 15 Page 32 of 47 CC Agenda 02-20-2024
SECTION 8: Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable.
SECTION 9: The City Clerk and Director of Community Development are directed as follows:
a. The City Clerk shall certify the passage and adoption of this Ordinance, cause it to be entered into the city of Port Hueneme’s book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.
b. The Director of Community Development shall file a Notice of Exemption upon adoption of this Ordinance under the provisions of CEQA Guidelines Sections 15061 (d) and 15062, thereby commencing a 35-day challenge period should any interested party take exception to the City's determination set forth in Section 6 hereof.
SECTION 10: REPEAL OF CONFLICTING PROVISIONS. All of the provisions of the City Municipal Code as heretofore adopted by the Council that are in conflict with the provisions of this Ordinance are hereby repealed.
SECTION 11: This Ordinance will take effect on the 31st day following its final passage and adoption
PASSED and ADOPTED on this ___ day of 2024.
Misty Perez
Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
APPROVED AS TO FORM:
________________________________
Kevin Spaulding
City Attorney
Agenda Item No. 15 Page 33 of 47 CC Agenda 02-20-2024
CERTIFICATION
STATE OF CALIFORNIA )
) ss
COUNTY OF VENTURA )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Ordinance No. ____ was introduced at the regular meeting of _____, 2024, and duly adopted at the regular meeting of ________, 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 15 Page 34 of 47 CC Agenda 02-20-2024
DATE: November 20, 2023
TO: Honorable City Council
FROM: James Vega, City Manager
Tony Stewart, AICP, Community Development Director
SUBJECT: DISCUSSION OF POTENTIAL REVISIONS TO CANNABIS PROGRAM RECOMMENDATION:
It is recommended the City Council receive the report provided by staff, take public testimony on the matter, and after doing so:
1. Authorize staff to take steps necessary to implement the 6 items recommended to improve the City’s cannabis program.
2. Authorize the appropriation for the refund of cannabis revenue related to excise tax collected from January 1, 2021 to June 30, 2023, in the amount of $1,120,000; and
3. Approve staff’s recommendation to standardize the calculation of gross revenue effective July 1, 2023 to allow for the exclusion of excise and sales taxes for all existing cannabis businesses.
BACKGROUND/ANALYSIS:
History
When the City initially approved its cannabis business program in 2017, the state-wide cannabis market was relatively young and very vibrant. Port Hueneme was the second city in Ventura County to approve a cannabis business program at the time; however, Port Hueneme’s program was designed to be robust and attract a large number and variety of cannabis businesses. The primary purpose of allowing cannabis businesses to operate in the City was the potential for a significant amount of revenue to be generated for the City’s General Fund. Positive side effects were an increase in other tax revenues (i.e., sales taxes) generated by the businesses, local employment opportunities, a reduction in crimes in certain areas due to the required presence of security guards at the cannabis businesses, attracting visitors to the City who may purchase other goods in addition to cannabis products, etc.
As a result, since 2017, the City Council has approved 10 stand-alone dispensaries (one has since closed), seven delivery-only businesses (two of which did not open), one Agenda Item No. 07 Page 1 of 12 CC Agenda 11-20-2023
CITY OF PORT HUENEME
City Council Agenda Staff Report
ATTACHMENT B
Agenda Item No. 15 Page 35 of 47 CC Agenda 02-20-2024
Discussion of Cannabis Program
November 20, 2023
cultivation facility (the owners abandoned the project) and three microbusinesses (one is partially completed and construction on the other two have not yet commenced). In addition, there is one outstanding application for a dispensary that is still in-process. Due to the number of dispensaries and delivery services that were simultaneously operating in the City, the City Council opted to put a cap on the total number of such businesses allowed in the City (12 dispensaries and 6 delivery businesses).
To ensure the generation of revenue for the City’s General Fund, the following amounts that were to be contributed to the City’s General Fund per business type were approved, as noted in Table 1, below:
Table 1
Type of Cannabis Activity Financial Consideration
Cultivation $7.00/square foot
Manufacturing 2% of gross revenues
Distribution 2% of gross revenues
Retail (dispensary and delivery) 5% of gross revenues
Microbusiness – Wholesale 2% of gross revenues
Microbusiness - Retail 5% of gross revenues
The City does not have a cannabis tax in place, which would secure the above-noted revenues. Instead, the City requires each business to enter into a development agreement with the City as the mechanism to require these payments, which act as consideration for securing predictable design and building standards that may be subject to amendments and changes over the course of a buildout that could take a year or more.
A discussion of the payment process is provided in more detail in the “Standardization of the Calculation of Gross Revenue” section of this report, below.
Up until about a year ago, the cannabis businesses have been able to generally operate successfully per the City’s cannabis program requirements. This has been indicated in the annual reviews of the business’ development agreements with the City. However, several factors have caused the revenues generated by the cannabis businesses in the City to level off, if not decrease. These include recently opened (or opening) competing businesses in Oxnard and Ventura, the end of Covid-related stimulus payments, the overall economy in general, the substantial decrease in the value of cultivated cannabis, and the high tax rates and complicated regulatory process at the state level, which continues to stymie the success of legal cannabis operators vs. the black market. In addition, at least two of the business owners in Port Hueneme also have, or will have, additional business locations in Oxnard and/or Ventura, which could impact the number of customers patronizing their Port Hueneme business locations To help ensure the cannabis businesses in Port Hueneme stayed competitive in the local cannabis market, in 2022, the City Council approved an amendment to City’s cannabis regulations to allow up to five cannabis consumption lounges, to be operated in conjunction with existing dispensaries in the City. To date, two lounges have opened for business (Wheelhouse, followed by Skunkmasters). While the assumption is the Agenda Item No. 07 Page 2 of 12 CC Agenda 11-20-2023 Agenda Item No. 15 Page 36 of 47 CC Agenda 02-20-2024 Discussion of Cannabis Program
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revenues generated by these lounges will offset some of the overall lost revenues, discussed above, there continues to be a need to consider other revisions to the City’s cannabis program should be implemented to further ensure that the City’s regulations are reasonable as compared to neighboring jurisdictions that are adopting new standards.
Surveys
Therefore, staff met with several of the dispensary owners in the City and sent a survey out to all of the businesses asking for each of the business’ ideas for improvements to the City’s cannabis program. Additionally, staff researched the cities in Ventura and Santa Barbara Counties (as well as the counties themselves) that have cannabis programs in place, in addition to the regulations of several other cities within Southern California who have robust cannabis programs.
Specifically, staff reviewed these agencies’ regulations as they related to the amount of taxes required, what types of businesses were allowed, and the annual on-going costs for doing business in each jurisdiction. The reason for this research was not only to compare Port Hueneme’s programs against the other jurisdictions, but also to learn about other potential cannabis business regulations and/or programs that could be considered in Port Hueneme. Since some of the jurisdictions reviewed were very similar to, or more restrictive than, Port Hueneme, the findings for these agencies were not considered further.
The meetings with the dispensary owners and/or the survey resulted in several suggestions from our local cannabis businesses:
• Reduce the amount of the contractual payments to the City’s General Fund – including, but not limited to, the amount paid for cultivation • Be allowed to expand hours of operation from 8:00 a.m. to 10:00 p.m. • Be allowed up to two minor temporary uses (i.e., a vendor’s tent or food truck) per month
• Be allowed to pay a higher permit fee to be allowed to have temporary signage for longer than the current 21-day per year requirement
• Make it more economically feasible to participate in events, such as Hueneme Beach Festival (currently, the cost of staffing at such events is not seen as worth the return on investment)
• Allow uses, such as stand-alone distribution in the General Commercial (C-1) zone (currently, distribution is only allowed in the C-1 zone as an accessory component of a retail microbusiness; otherwise, stand-alone distribution must occur in the Manufacturing – M-1 – zone)
• Allow stand-alone consumption lounges
• Organize an association made up of cannabis business operators in the City of Port Hueneme
Staff researched other agencies’ regulations within Santa Barbara and Ventura County to determine whether the City’s standards were reasonable as compared to those agencies. Attachment A provides a spreadsheet of the information staff collected from the Agenda Item No. 07 Page 3 of 12 CC Agenda 11-20-2023 Agenda Item No. 15 Page 37 of 47 CC Agenda 02-20-2024 Discussion of Cannabis Program
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agencies that were surveyed. In summary, based on the survey, the following averages among the agencies, as compared to Port Hueneme, were found, as presented in Table 2, below:
Table 2
Port Hueneme
Ventura/Santa
Barbara Counties
Averages
Total Averages
(including all
agencies surveyed)
Hours of Operation 9a – 9p 8:30a-9p 8a-9:30p
Cultivation Tax 5% (microbus) or
$7/sf for standalone
4% or $8.5/sf avg.
(for Thousand Oaks
& Ventura city)
4% or $9.40/sf
Dispensary Tax 5% 5.7% 6%
Distribution Tax 2% 2.2% 2.6%
Manufacturing Tax 2% 3.1% 3.1%
Ann. Review Fees $1,680 Varies Varies
The survey also found that the cities of Desert Hot Springs, West Hollywood and Cathedral City allow consumption lounges with dispensaries and Palm Springs allows stand-alone lounges. The remainder of the agencies’ regulations did not permit consumption lounges. Desert Hot Springs also allows hotels that allow on-site consumption, provided there is also an on-site dispensary to sell the cannabis to the guests. None of the other jurisdictions currently offer other types of cannabis-related uses that are not already allowed in the City of Port Hueneme.
Recommended Items to Improve Cannabis Program for City Council Consideration Based on these findings and observations, staff, consisting of the City Manager, Chief of Police, Community Development Director, Finance Director and City Attorney, met to discuss ideas for making the City’s cannabis program more competitive, which could be presented to the City Council for consideration.
The ideas for City Council’s consideration include:
1. Reducing City fees for the ongoing operation of cannabis businesses in the City.
Specifically:
• Reducing the LiveScan background checks for employees from $400 to $200 per check, and to allow a $75 employee transfer fee. Due to staff turnover at the cannabis businesses, this could be a significant on-going cost savings for the businesses.
• Pursuing opportunities to potentially reduce the annual audit fees the businesses are required to pay. Currently, annual audits are contracted with HdL, who was the preferred proposer when the previous RFP was advertised in 2018 (when there were few audit firms for cannabis businesses). With the evolution of the cannabis market, there may be opportunity to publish an RFP and obtain bids that may offer reduced pricing. The HdL annual audits were Agenda Item No. 07 Page 4 of 12 CC Agenda 11-20-2023 Agenda Item No. 15 Page 38 of 47 CC Agenda 02-20-2024 Discussion of Cannabis Program
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suspended for some time due to the Covid restrictions. Currently, HdL is conducting “catch-up” audits for periods ranging from 2.25 to 3 years with the audit costs ranging from $7,500-$20,000 per business, depending on the length of the audit period. HdL has communicated, they have rolled out a pilot “revenue review service” audit program, which involves a limited scope of audit than the current full revenue audit. The costs for the new revenue review audit could be reduced to approximately $5,000 per audit. This may be considered during the RFP process. Note that while staff is capable of performing the audits, it is recommended a third party perform the audits for neutrality and transparency.
• Potentially reduce the $1,680 annual Development Agreement Review Fee by simplifying the process, thus reducing staff time spent on the reviews.
2. Expand the hours of operation to be from 8:00 a.m. to 10:00 p.m., subject to the same provision of security personnel that is currently provided during the 9:00 a.m. to 9:00 p.m. hours. This will satisfy the requests of two of the dispensaries surveyed, as well as the others who choose to take advantage of the expanded hours. It should also be noted that since the Covid emergency declaration, the dispensaries have been allowed to open at 8:00 a.m. (this was originally allowed to provide for “seniors hours” and the spacing of time for customers to visit the dispensaries in general).
3. Allow free-standing consumption lounges that are operated by existing dispensaries in the City. This is recommended since these dispensary owners have already been vetted through the City’s processes. Staff recommends the existing cap of five dispensaries be maintained for the time being. This would allow existing dispensaries who may not have the opportunity to expand next to, or within, their licensed premises, to expand their businesses elsewhere in the City.
However, any application for a stand-alone dispensary would still be required to be processed through the existing Certificate of Approval process, and to obtain separate Conditional Use Permits and Development Agreements that are specific to the proposed locations.
4. Reduce the amount of the contribution towards the City’s General Fund for the cultivation operations of microbusinesses from 5% of gross revenues to 3%. This was a request made by Tradecraft Farms in conjunction with the annual Development Agreement review at the October 16, 2023 City Council hearing on the matter (note that while Tradecraft Farms’ owner requested the contribution amount be reduced to 1%-2%, the 3% being proposed is still at the lower end of the average for the jurisdictions surveyed within Ventura and Santa Barbara Counties). If approved, this action would require Resolution #4289, which set forth the contribution rates, be amended a future City Council meeting.
5. Consider allowing stand-alone distribution operations in the General Commercial (C-1) zone. This would require an amendment to the Port Hueneme Municipal Code, specifically the land use table for the C-1 zone. However, amendments to the Municipal Code/Zoning Ordinance also require Coastal Commission approval.
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When the City’s cannabis program was implemented in 2017, time was of the essence. Therefore, the types of each cannabis use that were specifically allowed in each zone were based on the finding that the uses were similar to other uses already in the Zoning Ordinance (for example, a dispensary that is allowed in the C-1 zone is similar to a pharmacy, which is a permitted retail use in the C-1 zone).
Therefore, staff added a new section was added to the Municipal Code (Chapter 12 within Article III, “Public Health and Safety”) that was outside of the Zoning Ordinance, and therefore, Coastal Commission action was not required. However, since distribution uses are only similar to uses in the Manufacturing (M-1) zone, but not the C-1 zone, the C-1 zone’s land use table would require amendment.
6. Allow up to two temporary uses that are minor in nature per month for each business (minor in nature means a pop-up canopy for a vendor in front of the business or a food truck) without a Special Use Permit. The business would still be required to notify staff ahead of the event, to avoid Code Compliance action, and for any event that could potentially have an impact on adjacent properties (i.e., large crowds, noise, etc.), the business would be required to obtain City Council approval for a Special Use Permit. This could be accomplished by amending the Cannabis Implementing Resolution for City Council action at a later date, or by amending the Zoning Ordinance (however, this action would require Coastal Commission action, as noted above).
Additionally, as noted above, a request was made to be allowed to maintain additional temporary signage beyond the 21-day maximum time period per year that is currently allowed. However, it should be noted that staff is already considering amending the City’s outdated Sign Ordinance, and is considering such an expansion of days that all types of non-residential uses could install temporary signs (i.e., 10 days per month, subject to approval of a Temporary Sign Permit). Therefore, staff recommends this request be incorporated with the forthcoming Sign Ordinance Update (anticipated to be presented to the City Council in Spring 2024).
Further, one of the dispensaries suggested an association of the cannabis businesses operating in the City be formed, to share ideas and implement programs, such as a tourism campaign. However, some other dispensaries indicated that they would not likely participate.
As stated in the recommendation for this item – staff recommends that the City Council authorize staff to work with the City’s cannabis businesses to implement these modifications. Several will require revision to existing development agreements, and by authorizing these items staff will proceed with working with businesses to reflect these modifications.
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Standardization of the Calculation of Gross Revenue
The City calculates the contractual obligation of each business (i.e., 5% for retail dispensaries) based on gross revenues, but the earliest agreements were vague as to how those gross revenues would be calculated. Staff recommends clarifying these issues in agreements as part of the improvements to the cannabis program and development agreements.
Cannabis sales in California are subject to a 15.0% excise tax as well as state sales taxes.
Effective January 1, 2018 and before January 1, 2023, the process of collecting and paying the excise tax to the California State Department of Tax and Fee Administration (CDTFA) was the responsibility of the distributor. A distributor, in an arm's length transaction, was responsible for collecting the cannabis excise tax from the cannabis retailer on or before 90 days after the sale or transfer of cannabis or cannabis product to the cannabis retailer. The retailer was expected to collect the excise tax from the consumer. In theory, the excise taxes collected from the consumer would offset the taxes paid to the distributor. Each cannabis retailer was expected to provide a purchaser with an invoice, receipt, or other document that included a statement that read: "The cannabis excise taxes are included in the total amount of this invoice”. Setting up for excise taxes, along with sales taxes paid added complexity to the existing Point of Sale systems and there was variation in reporting to the City of the application of the excise taxes by the dispensaries.
Due to variation in reporting, and to apply consistency across all businesses, effective January 1, 2021, the City no longer allowed the exclusion or deduction of state excise tax from gross revenue. The only allowable deduction was sales tax.
However, more recently (effective January 1, 2023), the California Department of Tax and Fee Administration (CDTFA) revised its process and shifted the reporting of excise taxes from the distributor to the cannabis retailers.
The revision in the CDTFA’s process prompted the City to revisit the development agreements for all of the cannabis businesses, specifically the language related to Gross Revenue. After a comprehensive review, it was determined that all but the earliest three of the agreements include language which could be interpreted as to allow the deduction of both taxes: sales taxes and excise taxes.
Specifically, the development agreements state: “the term “gross revenues” means the total of all revenue, income, compensation, sales proceeds or other monies of whatever kind or nature received by the Project without deduction or offset of any kind, except for payments made by the Developer to the state or the City for licenses or permissions to operate a cannabis facility under applicable state and City law or for taxes collected by the Developer solely for the purposes of forwarding them to a taxing entity, such as sales tax.”
The three earliest agreements do not specifically address the issue of sales tax or excise tax. It is unclear whether it is omitted intentionally or unintentionally.
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Based on this, City staff (and the City’s contract auditors) anticipate a need to issue a retroactive credit for the revenue collected on the excise taxes. The amount of the retroactive credit from January 1, 2021 to June 30, 2023 is $750,000 for all but the three businesses whose development agreements do not speak to the deduction of sales or excise taxes.
However, as stated above, due to the lack of clarity of the original language on the first three development agreements, staff recommends clarifying the language of those agreements to allow for the deduction of sales or excise taxes. This will ensure all cannabis businesses are treated similarly. If this credit is extended to the original three businesses, the retroactive credit amount will increase by $370,000, to $1,120,000.
In anticipation of correcting this issue - Staff recorded a preliminary liability in this amount for these retroactive credits in the fiscal year 2022-2023 financials, which would ensure that the fiscal impact would be to prior year, and not impact operations this year.
In addition to the retroactive credit, staff estimates that this standardization of calculation of the gross revenue would reduce annual cannabis revenue moving forward by approximately $420,000 per year. This impact will be considered and included in the midyear budget review in coming months.
Summary
As discussed above, the City’s cannabis businesses are experiencing flat or reduced sales due to a variety of factors. The City is looking proactively at updates that can ensure the City has appropriate regulations. Additionally, staff has determined the development agreements with all but three of the businesses allow for the deduction of both state sales and excise taxes paid, which has the potential to further decrease the amount of contractual payments collected for the General Fund (as discussed further in the “Fiscal Impact” section, below). Therefore, to assist the City’s cannabis businesses remain competitive in the current market, and not have unreasonable regulations compared to neighboring cities, several potential revisions to the City’s current cannabis program have been presented herein for City Council consideration.
Should the City Council direct staff to move forward with some, or all, of the recommendations discussed above, staff will revise the Cannabis Ordinance, Cannabis Implementing Resolution and/or Resolution No. 4289 accordingly and return to City Council for action on these amended entitlements at a future public hearing. Staff will also amend each of the existing business’ development agreements with the City regarding clarification on the contractual payment amounts, hours of operation, etc.
These revisions will also require City Council action at a future public hearing. Should the City Council also direct staff to amend the Zoning Ordinance, the amendments would be included within several other proposed amendments that are underway, presented to the City Council for action at a future public hearing, and then presented to the Coastal Commission for action as a single package.
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FISCAL IMPACT:
Funds for the refund of cannabis revenue related to excise taxes in the amount of $1,120,000 resulted in a reduction to the FY 2022-23 cannabis revenues. This will be reflected on revenue totals in the FY 22/23 audited financials. As noted in the prior item, after accounting for this revenue reduction, Staff anticipates a general fund surplus in fiscal year 2022-23 of $1.3 million, which is recommended to create a Capital Reserve fund. No additional impact to the Unassigned Fund Balance is anticipated from this recommended action, and the estimated Unassigned Fund Balance as of June 30, 2024, is anticipated to be $6.6 million.
Moving forward, approval of this action would require a future budget adjustment to cannabis revenue of approximately $420,000 in FY 2023/24. This is due to the fact future monthly contractual payments towards the General Fund will include deductions of both sales and excise taxes paid, which will reduce the overall amount of each contractual payment. Staff will be working on re-forecasting future revenues and expenditures in order to provide a mid-year budget update and budget revisions for Council consideration in early 2024. Therefore, no budget adjustment is being proposed at this time.
The reduction of the required contractual payment to the General Fund for the cultivation operations of retail microbusinesses from 5% to 3% could also have a negative fiscal impact. However, no budget adjustment is necessary in FY 2023/24 as the revenue was not known and was not included in the budget. The reduction would only affect two approved businesses (the third approved microbusiness has a manufacturing component as opposed to a cultivation component, and therefore, would not be affected). Further, it is anticipated that this reduction will encourage the completion of the buildout of each of these business’ facilities (one is partially built-out and the other has not commenced construction), and once operational, the revenues generated would be increased above today’s levels.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Innovation & Opportunity
• Retain and maximize opportunities for local businesses as the backbone of our community
• Invest in new programs and technologies to strengthen our economy and attract innovation
ATTACHMENT:
A. Spreadsheet with results of jurisdictions surveyed
Agenda Item No. 07 Page 9 of 12 CC Agenda 11-20-2023 Agenda Item No. 15 Page 43 of 47 CC Agenda 02-20-2024 This Page Intentionally Left Blank
Agenda Item No. 07 Page 10 of 12 CC Agenda 11-20-2023 Agenda Item No. 15 Page 44 of 47 CC Agenda 02-20-2024 Attachment A -
Survey of Other Jurisdictions' Cannabis Regulations
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
A B C D E F G H
City
Hours for
Dispensary Fee/Cultivation Fee/Dispensary
Fee/
Distribution
Fee/
Manufacturing Annual Review Fee Misc.
Port Hueneme 9a-9p
$7/sq ft (5% for
retail
microbusiness) 5% 2% 2%
$1,680 (Annual
Development
Agreement review) Allow consumption lounges with a dispensary Ojai 3% 3% 3% 3% $4,803
Ventura Co. N/A
4% general/1%
nursery N/A N/A N/A $0
Oxnard 9a-9p N/A 6% 3% 4% $0
Ventura (City)
$10sf gen/$2 sf
nursery 8% 3% 4% $0
Thousand Oaks 8a-9p
$7/sf, increases
per CPI annually 6% 3% 4% $0
Carpinteria 7a-10p
4% gen/1%
nursery 6% 1% 3% $0
Goleta 10a-8p
4% gen/1%
nursery 5% 1% 2% $12,531 No deductions for taxes paid.
Lompoc N/A 1% 6% .5-2.5% .5-2.5% $0
Desert Hot
Springs 8a-10p $7.50/sf 10% N/A N/A $0
Allow lounges and hotels with on-site
dispensaries. Lounge hrs 8a-2a.
Santa Ana 7a-11p 1% = $7/sf 7-8% + $25/sf 1% + $3/sf 1% + $3/sf $12,968 Sq. ft. is gross, not just cultivation area West Hollywood 6a-2a N/A N/A N/A N/A $0
Lounges don't need membership. Allow open
smoking at lounges, bars, etc. with smoking
plan. All permitted by right (vs. with a CUP).
Palm Springs 6a-10p
$10/sf
(cultivation area) 15% 0% 2% $7,656 Lounges can be stand-alone Cathedral City 8a-10p
$10/sf
(cultivation area) 5% gross N/A Varies $5,900 Allow lounges with dispensary.
Adelanto 6a-9p
$1.25/sf
(cultivation area) 3% gross 3% gross 3% gross $8,460
Agenda Item No. 07 Page 11 of 12
1 CC Agenda 11-20-2023 Agenda Item No. 15 Page 45 of 47 CC Agenda 02-20-2024 Attachment A -
Survey of Other Jurisdictions' Cannabis Regulations
17 18
19 A B C D E F G H
Grover Beach 9a-9p
$25/sf 1st 5,000
sf, then $10/sf
above 1st 5k sf
5% medical/10%
adult
5%
medical/10%
adult
5% medical/10%
adult
$10,000-$15,000 plus
$7,500 annual audit
VENTURA/
SANTA BARBARA
COUNTIES
AVERAGE 8a-8:30p $8.50/sf or 4% 5.70% 2.20% 3.10% $8,667
OVERALL
AVERAGE 8a-9:30p $9.40/sf or 4% 6.00% 2.60% 3.10% $9,867.25 Agenda Item No. 07 Page 12 of 12
2 CC Agenda 11-20-2023 Agenda Item No. 15 Page 46 of 47 CC Agenda 02-20-2024
NOTICE OF PUBLIC HEARING BY THE CITY COUNCIL OF THE CITY OF PORT HUENEME TO CONSIDER ADOPTION OF AN ORDINANCE TO AMEND THE CITY’S
EXISTING ORDINANCE AS IT RELATES TO IMPLEMENTING VARIOUS LAWS OF
THE STATE OF CALIFORNIA BY ALLOWING MEDICINAL AND NONMEDICINAL
AND/OR COMMERCIAL CANNABIS FACILITIES WITHIN THE CITY SUBJECT TO
REGULATORY PARAMETERS THAT PROTECT PUBLIC HEALTH, SAFETY AND
WELFARE, AND DETERMINE THE PROJECT IS EXEMPT FROM FURTHER CEQA REVIEW
NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Port Hueneme to consider adoption of an ordinance amending Article III, Public Health and Safety, of the Port Hueneme Municipal Code, which amends Chapter 12, Cannabis Activity, as it relates to revisions to hours of operation for retail cannabis businesses, occasional on-site temporary uses and free-standing cannabis consumption lounges.
SAID PUBLIC HEARING will be held as an in-person meeting on February 20, 2024, at 6:30 p.m., or as soon as possible thereafter. Any person may attend this public hearing in person in the City Council Chambers located at 250 North Ventura Road, Port Hueneme. All members of the public are privileged to attend and be heard on this matter by submitting written or live public comment.
ENVIRONMENTAL REVIEW: This Ordinance is exempt from additional review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.) ADDITIONAL INFORMATION on this project may be obtained from the Department of Community Development, City of Port Hueneme, 250 N. Ventura Road, Port Hueneme, California 93041, telephone (805) 986-6548.
Be advised, if you challenge the actions taken on the project described in this Notice in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this Notice, or in written correspondence delivered to the City Clerk at, or prior to, the public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate at this meeting, please contact the office of the City Clerk, at (805) 986-6503, or the California TDD Relay Service. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to allow participation. /s/Georgianna Nicole Alvarez, City Clerk
Published: February 5, 2024
Attachment C
Agenda Item No. 15 Page 47 of 47 CC Agenda 02-20-2024
DATE: February 20, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Lupe Acero, Finance Director
SUBJECT: FISCAL YEAR 2023-24 MID-YEAR BUDGET REPORT
RECOMMENDATION:
It is recommended that the City Council:
1. Accept the Mid- Year Budget Report
2. Adjust the Fiscal Year 2023-24 Operating Budget as defined in the Fiscal Year 2023-24 Proposed Budget Amendments
3. Approve the updated Capital Improvement Plan (CIP) projects for FY 2023-24.
4. Approve the revised salary schedule converting the City’s Community Development Director Position into a Community and Economic Development Director Position in order to allow the position to absorb tasks previously handled by an outside consultant.
BACKGROUND/ANALYSIS:
The City of Port Hueneme adopts a biennial or two- year budget and operates on a July 1 to June 30 fiscal year. The Fiscal Year 2023-24 and Fiscal Year 2024-25 budget was adopted by Council on June 5th, 2023.
This Second Quarter (or Mid-Year) Budget Update Report serves three purposes:
1) Provides a Fiscal Year 2023-24 Budget revenue and expense forecast through the end of the fiscal year.
2) Requests appropriations to adjust Fiscal Year 2023-24 Operating Budget based on year-to-date trends, and
3) Approve the updated Capital Improvement Projects (CIP) Projects for FY 2023-24 The Report provides an assessment of the City’s budget condition in the current fiscal year as compared to the 2023-24 Adopted Budget based on actual performance during the first five months and projections based on economic conditions and forecasts for the remainder of the fiscal year. Based on this analysis, budget revisions are recommended Agenda Item No. 16 Page 1 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
to align existing revenue and expenditures, implement a number of technical and net-zero adjustments between expenditure appropriations and provide an updated CIP (Capital Improvement Project) Schedule.
EXECUTIVE SUMMARY:
The adopted Fiscal Year 2023-24 Budget for the City and its related entities was $57.2M.
The General Fund adopted operating budget revenues were $26,974,121 and expenditures of $26,617,547 for a net operating surplus of $356,574 before Capital Improvement Projects. However, the adopted Capital Improvement Project (CIP) appropriations were $3,054,500. At the time of budget adoption, the CIP of $3,054,500 was presented to Council as being funded from unassigned fund balance as the city did not have a separate Capital Reserve Fund. Including the CIP resulted in a deficit of $(2,697,926), as illustrated in the chart below.
The adopted budget deficit including the CIP appropriations of $3,054,500 was $(2,697,926) as illustrated below:
A priority for the City’s budget team over the last six months was to prepare adjustments that would make the City’s budget more sustainable into the future, especially with some revenues anticipated to decrease in coming years, such as cannabis revenues. All City departments have been diligently managing their budgets to help the City accomplish this and be better positioned to accomplish priorities into the future. One primary goal is to work towards a balanced budget that would include not only the operating expenses, but funding for the City’s Capital Improvement Projects. This revised budget continues down that path by proposing adjustments to the budget that will result in a reduced overall deficit (including CIP) of $(1,492,646) with some additional vacancy savings anticipated to further that reduction. Since budget adoption, the City has also set up a reserve fund for capital projects and has funded the reserve with $1,500,000 to help ensure CIP funding in future years.
The mid-year review of actual results and projections based on current economic conditions and increased costs indicate various adjustments are necessary to more accurately represent the revenues and expenditures through the rest of the fiscal year. ➢ A net increase in operating Revenue of $202,075 due to additional property tax revenue that exceeded the reductions to cannabis revenue Description Adopted Budget
Operating Revenue $26,974,121
Operating Expenses $26,617,547
Operating Budget Surplus / (Deficit) $356,574
General Fund CIP ** $3,054,500
General Fund Deficit with CIP ($2,697,926)
Agenda Item No. 16 Page 2 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
➢ A net increase in operating expenses of $316,295 due to increases to cost of doing business for items such as vehicle maintenance and pension costs, offset by various budget reductions due to diligent budget management by city staff. ➢ A net decrease in General Fund CIP of $(285,000) due to prioritization of projects to identify savings
➢ A net decrease in stormwater CIP of $(75,000) due to cost savings on a project ➢ Staff has also diligently managed vacancies for additional salary savings that will have an additional positive impact to the unassigned fund balance at the end of the Fiscal Year.
It is important to note that the City is also in progress on its largest project in quite some time – the Bubbling Springs Park Project. This project is anticipated to cost $14 to $15 million, with an estimated $4,850,800 funded by the General Fund. This will impact unassigned fund balance – but is a one-time project that will leverage grant and AARPA funding to provide a benefit to the community. The chart below shows the Proposed Budget with the Bubbling Springs Park Project included:
GENERAL FUND REVENUES:
In the third quarter of the calendar year (July – September 2023), the city experienced a down trend in sales taxes equivalent to a decrease of (12.4)% for the quarter as compared to the same quarter in 2022. The (12.4)% decrease was primarily driven by a decline in the food & drug industry category mostly due to cannabis.
California’s also experienced a decrease in sales taxes during this quarter as compared to the same quarter one year ago. The local one cent sales and use tax receipts for sales during the months of July through September were (1.6)% lower than the same quarter one year ago. The third quarter of the calendar year continued with a challenging comparison to prior year growth and stagnating consumer demand in the face of higher prices of goods.
Based on actual results through November and projections through the end of the fiscal year, staff is proposing adjustments to revenues totaling $202,075. The revised general fund revenue after adjustments is $27,176,196.
Description Adopted Budget Revised Budget Adjustments Proposed Budget Operating Revenue $26,974,121 $26,974,121 $202,075 $27,176,196 Operating Expenses $26,617,547 $26,776,547 $316,295 $27,092,842 Operating Budget Surplus / (Deficit) $356,574 $197,574 ($114,220) $83,354 General Fund CIP ** $3,054,500 $6,534,300 ($285,000) $6,249,300 General Fund Deficit with CIP ($2,697,926) ($6,336,726) $170,780 ($6,165,946) Stormwater CIP funded by General Fund $252,500 $252,500 ($75,000) $177,500 Total GF Deficit including Stormwater CIP ($2,950,426) ($6,589,226) $245,780 ($6,343,446) Bubbling Springs Appropriation $4,850,800 $0 $4,850,800 Budget deficit excluding Bubbling Springs Project ($2,950,426) ($1,738,426) $245,780 ($1,492,646) (Council approved from unassigned fund balance)
Agenda Item No. 16 Page 3 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
Following are the highlights of the proposed adjustments to revenue:
1. An increase of $702,734 in property taxes. The increase is the result of the City not having to contribute to the Redevelopment Property Tax Trust Revenue Fund managed by the County. The city dissolved the redevelopment agency and satisfied all obligations in May 2023. This means the city will no longer contribute any tax increment to the RDA. In the past, the annual tax increment to the RDA trust reduced the city’s property tax revenue.
2. An increase of $66,868 in sales taxes primarily from Measure U and Transient Occupancy taxes which are performing stronger than projected. Measure U is a transactions tax, therefore, when residents purchase goods outside the city such as vehicles, the city receives the transaction tax.
3. An increase of $47,000 in license/permits based on current trends and projected activity for the second half of 2024.
4. An increase of $237,402 in Use of Money and Properties. This category includes, rental revenue, interest revenue and revenue from the Port. Staff is projecting higher interest revenue from the city’s investment portfolios as investment returns are stronger than originally projected.
5. A net decrease of $(881,700) in miscellaneous/program revenue. This is primarily due to a $(910,000) reduction to cannabis revenues resulting from an estimated 20% reduction in sales or $510,000 decrease in revenue and $400,000 decrease in revenues resulting from the allowance of excise taxes.
6. Sales and Use Tax is the largest revenue source in the General Fund. The city receives 2.5% of the 8.75% sales tax percentage that is applied to goods that are sold in the City. Port Hueneme’s receipts for July through September 2023 were down (12.4)% as compared to the same quarter of 2022. In 2022, the economy was still strong and rebounding from the pandemic. The category that was General Fund Revenues Account Description
23-24 Adopted
Budget
FY 2023-24 Revised
Budget
Proposed
Adjustments
FY 2023-24 Adjusted
Revenue
Property Taxes $3,078,107 $3,078,107 $702,734 $3,780,841 Sales/Other Taxes $12,313,474 $12,313,474 $66,868 $12,380,342 Franchise Taxes $402,926 $402,926 $0 $402,926
License and Permits $816,495 $816,495 $47,000 $863,495
Fines and Penalties $480,250 $480,250 $0 $480,250
Charges for Services $273,152 $273,152 $0 $273,152
Use of Money and Properties $4,265,242 $4,265,242 $237,402 $4,502,644 Intergovernmental $188,742 $188,742 $9,771 $198,513
Misc Revenue/Program Revenue $3,084,247 $3,084,247 ($881,700) $2,202,547 Cost Allocation/Transfer In $2,071,486 $2,071,486 $20,000 $2,091,486 General Fund Projected Revenues $26,974,121 $26,974,121 $202,075 $27,176,196 Agenda Item No. 16 Page 4 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
significantly down was Food and Drug of which cannabis is a subset. The projected revenue for the fiscal year is:
• Sales tax revenue - $2,353,104.
• Measure U - $3,590,000.
• Measure W - $1,873,000.
Property Tax is the second largest source of revenue. Sales price increases in 2022-23 were reflected on the 2023-24 tax rolls. The city’s net taxable property values increased
5.2%. Of this change, 2.82% is attributed to ownership transfers.
The median sale price of a detached single family residential home in Port Hueneme in 2023 was $695,000 as compared to $652,500 in 2022.
Use of Money and Properties include rents for city-owned properties, interest revenue from promissory notes, Harbor District agreements, and beach parking revenue. The estimated projection for this fiscal year is $4,502,644
GENERAL FUND EXPENDITURES
Based on review of actual performance and updated needs, staff made net zero adjustments between accounts and Departments, reduced various line-item expenses such as memberships, office supplies, and travel budgets across departments, and is requesting increases due to higher cost of doing business, specifically related to fuel and fleet repairs, credit card charges, pension and pension and unfunded liability costs.
The proposed general fund expenditure for the fiscal year is $27,092,842, which is a net increase of $316,295 as compared to the adopted budget
The following chart highlights the categories with reductions and the categories that require additional appropriations.
Note: The proposed net increase of $316,295 does not include the estimated net salary savings of $380,114 which will technically offset these costs.
Description Amount
Professional services $ (78,092)
Travel/Training $ (42,000)
Contract Services $ (130,208) $(416,792)
Supplies/small equipment/Repair/Other $ (72,492)
Hideaway HOA Fees $ (44,000)
Dump truck duplicate cost $ (50,000)
Credit Card fees due to additional services $ 15,400
Pension/Unfunded Liability Costs $ 176,015
CAD Battery Replacement $ 20,000 $ 733,087
Vehicle Maintenance and lease costs $ 506,883
Engie Project Loan interest expense $ 14,789
Total Adjustments $ 316,295
Agenda Item No. 16 Page 5 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
SALARY SAVINGS:
Staff managed vacancies closely to obtain some salary savings without impacting service levels. The vacant positions are estimated to generate annual salary savings for the fiscal year of $798,231. The salary savings will fund additional resources such as more overtime required due to unfilled positions. In addition, the POA agreements included various add on payments which were not included in the adopted budget as the costs were not known when the budget was developed. These payments will be funded from salary savings.
There are two new appropriations requested to be funded from salary savings:
• An appropriation for the purchase of second motorcycle estimated at $36,000 in G/L Account 101-441-5600
• An appropriation for a Traffic Investigator crash data recorded in the amount of $24,804, in G/L Account 101-441-5526.
The following illustrates the estimated salary savings and the proposed appropriations funded from salary savings:
CAPITAL EXPENDITURES:
The City’s adopted budget included General Fund Capital Improvement Projects (CIP) in the amount of $3,054,000. Staff reviewed the projects and has prioritized the projects, keeping in mind, the major Bubbling Springs Project, which will be the lead focus this fiscal year. The revised General Fund CIP appropriations for fiscal year 2023-24 are $6,426,800 of which $4,850,800 represent the Bubbling Springs Park appropriation and Department Amount
HR Manager $ 79,857
Finance $ 77,600
Public Works $ 194,122
Police Department $ 446,652
Total Estinated Salary Savings $ 798,231
Expenses funded with salary savings:
Overtime to offset vacancies $ 223,025
Motorcycle #1 (previously approved) $ 34,400
Motorcycle #2 (new appropriation) $ 36,000
Traffic Investigator Crash Data Recorder (new appropriation) $ 24,804 Retroactive payments related to POA add-on pay $ 99,888 Total expenses funded with salary savings $ 418,117
Net Salary savings $ 380,114
Agenda Item No. 16 Page 6 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
$1,576,000 represents other general fund projects. The CIP detail is on the attached Schedule B.
ESTIMATED GENERAL FUND BALANCES
Based on the mid-year proposed adjustments the city’s estimated unassigned fund balance at 6-30-24 is $6,353,182. The chart below illustrates the Unassigned fund balance at Budget adoption of $9,084,517 as compared to the projected ending balance of $6,353,182.
The changes impacting fund balance since budget adoption are:
• The beginning estimated fund balance at July 1, 2023 is $13,060,289 or $1,256,355 higher than the estimated beginning fund balance of $11,803,934 at budget adoption. The primary reason for the increase is the FY 2022-23 year resulted in a surplus of $2,756,355, increasing the fund balance. Of this estimated surplus, $1,500,000 was transferred to the Capital Reserve Fund as the initial funding for this reserve, leaving $1,256,355 in the unassigned fund balance
• The appropriations for projects other than the Bubbling springs have been reduced from $(3,054,000) to $(1,576,000).
• The appropriation for Bubbling Springs Project of $(4,850,800) Unassigned Fund Balance Fund Balance- Adopted FY
2023-24 Budget
Fund Balance - Proposed
Revisions FY 2023/24
Beginning Unassigned Fund Balance FY 23-24 $ 11,803,934 $ 13,060,289 FY 23-24 Suprlus (Deficit) per Adopted Budget $ 363,136 $ 83,354 CIP Projects (b) $ (3,054,000) $ (1,576,000)
Transfer Unassigned to Committed Reserve per Policy $ (28,553) $ (363,661) Bubbling Springs Park Project Appropriation $ (4,850,800) Ending Unassigned Fund Balance FY 23-24 $ 9,084,517 $ 6,353,182 Agenda Item No. 16 Page 7 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
The city’s current reserve policies are summarized below:
The following illustrates the city’s committed and unassigned fund balances over the last three years:
ENTERPRISE FUNDS:
The city has four (4) Enterprise Funds – Water Utility Operations, Wastewater Utility Operations, Water Plant Operations and Solid Waste Operations. A review of these funds is conducted as part of the FY 2023-24 Mid- Year Budget Review. Upon analysis, the General Fund Reserves Purpose Target Level
Economic Emergency Reserve
Established for the purpose of sustaining
General Fund operations in the case of a
public emergency such as a natural
disaster or other unforeseen catastrophic
event.
Minimum reserve equal to six (6)
months of general fund
expenditures, with a target reserve
amount equal to eight (8) months of
general fund expenditures from
current fiscal year adopted budget
Stability Reserve
Established to mitigate financial and
service delivery risk due to unexpected
revenue shortfalls or unanticipated critical
expenditures
The minimum target funding is set
to 10% of the general fund annual
operating expenditures (minus onetime expenditures)
Risk Management
The Risk Management fund is utilized to
set aside funds to cover unanticipated
insurance costs that exceed the regularly
budgeted amount.
50% of the annual property, liability
and worker's compensation
insurance expenses with a
minimum target of no less than
Capital Reserve
Proposed reserve to set aside funds for
future general fund capital improvement
projects.
The long term target is to maintain a
reserve for capital projects equal to
or greater than three (3) average
fiscal years of capital expenditures
General Fund Balances Audited FY 21-22 Unaudited FY 22-23 FY 23-24 Proposed
Budget
Committed Fund Balance
Economic Emergency $11,125,737 $13,246,592 $13,546,421
Stability $2,225,145 $2,649,318 $2,709,284
Risk Management $0 $950,000 $953,866
Total Committed Fund Balance $13,350,882 $16,845,910 $17,209,571 Capital Reserve Fund $0 $0 $1,500,000
Unassigned Fund Balance $16,702,982 $13,060,289 $6,353,182 Agenda Item No. 16 Page 8 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
Enterprise Funds require mid-year adjustments to expenditures as outlined below primarily due to updated projections and costs.
Water Utility Operations Fund – This fund is used to account for the activities of providing water services to the residents of the City. The proposed decrease of $(5,093,372) is due to re appropriation of funds to future fiscal years when the projects are estimated to be completed. The majority of the difference is the cross-base waterline design and construction project which was reduced to reflect design costs this fiscal year.
Water Plant Operations Fund – This fund is used to account for activities related to the water plant. No major adjustments are proposed for this fund.
Wastewater Utility Operations Fund – This fund is used to account for the activities of maintaining sanitary sewer and storm drain systems within the City. The proposed decrease of $(573,969) is primarily due to a capital project which will be completed at reduced costs.
Solid Waste Operations Fund – This fund is used to account for the activities of refuse removal within the City. The proposed increase of $138,718 is due to increased fleet vehicle maintenance costs of $149,520.
Enterprise Fund
23-24
Adopted
Budget
FY 2023-24
Revised
Budget
Proposed
Adjustments
FY 2023-24
Proposed
Budget
Water Operations
Revenue $8,404,736 $8,404,736 $0 $8,404,736
Expenditures including CIP $13,826,125 $13,834,125 ($5,093,372) $8,740,753 Net Income (Loss) ($5,421,389) ($5,429,389) $5,093,372 ($336,017) Water Plant Operations
Revenue $1,753,769 $1,753,769 $0 $1,753,769
Expenditures including CIP $1,901,791 $1,901,791 ($26,627) $1,875,164 Net Income (Loss) ($148,022) ($148,022) $26,627 ($121,395) Wastewater Operations
Revenue $3,790,371 $3,790,371 $0 $3,790,371
Expenditures including CIP $5,428,124 $5,400,124 ($573,969) $4,826,155 Net Income (Loss) ($1,637,753) ($1,609,753) $573,969 ($1,035,784) Solid Waste Operations
Revenue $5,165,055 $5,165,055 $0 $5,165,055
Expenditures including CIP $6,103,429 $6,193,429 $138,718 $6,332,147 Net Income (Loss) ($938,374) ($1,028,374) ($138,718) ($1,167,092) Agenda Item No. 16 Page 9 of 55 CC Agenda 02-20-2024
City Financial Update – Mid-Year Fiscal Year 2023-24
February 20, 2024
Based on the adopted and the proposed budgets, the enterprise funds are projected to end the fiscal year with a net loss. Thus, the current revenues are not sufficient to cover the operating and capital expenditures. Staff will be analyzing and providing recommendations to Council in the near future to ensure enterprise funds remain financially viable.
The estimated enterprise fund balances are as follows:
FISCAL IMPACT:
The actions recommended to the City Council by staff as outlined above will have the following fiscal impacts if ultimately approved:
1) Increases appropriations of General Fund Operating Revenues of $202,075 (Schedule A)
2) Increases in appropriation of General Fund Expenditures by $316,295 (Schedule A).
3) Decrease in appropriations for Capital Improvement Projects (CIP) for Fiscal Year 2023-24 (Schedule B)
STRATEGIC PLAN:
Primary Strategic Pillar: Fiscal and Economic Excellence ATTACHMENTS:
A. Revenue and Expenditures - Schedule A
B. Capital Improvement Plan – Schedule B
C. Fund Balances – Schedule C
D. Job Classification for Community and Economic Development Director E. Revised Comprehensive Pay Schedule Converting the Community Development Director to the Community and Economic Development Director Enterprise Funds
FY 23-24
Beginning Fund
Balance
Proposed Net
Income
FY 23-24
Estimated
Ending Fund
Water Operations $12,789,023 ($336,017) $13,125,039
Water Plant Operations $344,788 ($121,395) $466,183
Wastewater Operations $8,940,765 ($1,035,784) $9,976,549 Solid Waste Operations $6,317,517 ($1,167,092) $7,484,609 Agenda Item No. 16 Page 10 of 55 CC Agenda 02-20-2024
SCHEDULE A
Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
GENERAL FUND
REVENUE
101-000-4100- Property Tax- Current Secured ($2,949,150) ($2,949,150) ($3,599,150) $650,000 Adjustment due to city not having to contribute to RDA Trust Fund.(RDA was officially dissolved)
101-000-4101- Property Tax- Current Unsecure ($66,902) ($66,902) ($119,636) $52,734 Adjusted based on actual results. 101-000-4102- Property Tax- Prior Unsecured ($4,000) ($4,000) ($4,000) $0 101-000-4103- Property Tax- Interest/Penalty ($4,200) ($4,200) ($4,200) $0 101-000-4104- Property Tax- Supplemental ($41,000) ($41,000) ($41,000) $0 101-000-4105- Property Tax- HOPTR ($12,855) ($12,855) ($12,855) $0 101-000-4110- Sales Tax ($2,395,267) ($2,395,267) ($2,353,104) ($42,163) Adjusted based on recent trends and HDL Projections. 101-000-4111- Sales Tax- Transactions & Use ($1,749,000) ($1,749,000) ($1,783,000) $34,000 Adjusted based on recent trends and HDL Projections. 101-000-4112- Sales Tax- Measure U ($3,498,000) ($3,498,000) ($3,590,000) $92,000 Adjusted based on recent trends and HDL Projections. 101-000-4125- Other Tax- Transient Occupancy ($580,000) ($580,000) ($580,000) $0 101-000-4126- Other Tax- Tourism TBID ($1,150) ($1,150) ($1,150) $0 101-000-4127- Other Tax- In Lieu of Prop Tax ($4,500) ($4,500) ($4,500) $0 101-000-4128- Other Tax- Prop Transfer Tax ($75,802) ($75,802) ($75,802) $0 101-000-4129- Other Tax- Safety Prop 172 ($230,000) ($230,000) ($230,000) $0 101-000-4130- Other Tax- Utility Users Tax ($1,075,000) ($1,075,000) ($1,075,000) $0 101-000-4131- Other Tax- ERAF Motor Vehicl ($2,688,755) ($2,688,755) ($2,671,786) ($16,969) Adjusted based on most recent projections. 101-000-4132- Other Tax- Vehicle In-Lieu ($16,000) ($16,000) ($16,000) $0 101-000-4200- Franchise Fee- Gas ($45,000) ($45,000) ($45,000) $0 101-000-4201- Franchise Fee- Electric ($152,571) ($152,571) ($152,571) $0 101-000-4202- Franchise Fee- Cable ($203,000) ($203,000) ($203,000) $0 101-000-4203- Franchise Fee- PEG Fees ($1,805) ($1,805) ($1,805) $0 101-000-4204- Franchise Fee- Mobile Telephon ($550) ($550) ($550) $0 101-000-4300- Business License Fees ($501,495) ($501,495) ($501,495) $0 101-000-4301- Technology Fee ($13,000) ($13,000) ($13,000) $0 101-000-4302- Building Permit ($260,000) ($260,000) ($265,000) $5,000 Increase based on actual activity. 101-000-4303- Plumbing Permit ($15,000) ($15,000) ($30,000) $15,000 Increase based on actual activity. 101-000-4304- Electrical Permit ($4,500) ($4,500) ($18,000) $13,500 Increase based on actual activity. 101-000-4305- Mechanical Permit ($1,500) ($1,500) ($15,000) $13,500 Increase based on actual activity. 101-000-4306- Miscellaneous Permits ($21,000) ($21,000) ($21,000) $0 101-000-4307- Enroachment Permits ($26,157) ($26,157) ($26,157) $0 101-000-4400- Zoning & Planning Fees ($109,895) ($109,895) ($109,895) $0 101-000-4401- Engineering Fees ($100) ($100) ($100) $0
101-000-4402- Parking Enforce- Cost Recovery ($54,000) ($54,000) ($54,000) $0 101-000-4403- Police Dept- Cost Recovery ($3,000) ($3,000) ($3,000) $0 101-000-4405- Police Service Charge ($80,000) ($80,000) ($80,000) $0 101-000-4406- Cannabis Business Fees ($2,800,000) ($2,800,000) ($1,890,000) ($910,000) Reduced due to decreases in cannabis sales and reduction in reportable revenues due to the deduction of excise taxes.
101-000-4407- Beach Parking Fees ($350,000) ($350,000) ($350,000) $0 101-000-4408- Moranda Park Court Use Fees $0 $0 ($1,500) $1,500 Based on actual results. 101-000-4409- Community Center Class Fees ($14,200) ($14,200) ($40,000) $25,800 Increased based on actual recreation activities/programs. 101-000-4410- Recreation Retail Merch Sales $0 $0 ($500) $500 Based on actual results. 101-000-4411- Jr. Lifeguard Program Revenue ($69,890) ($69,890) ($69,890) $0 101-000-4412- Parking Citations ($480,000) ($480,000) ($480,000) $0 101-000-4414- Returned Payment Fee ($150) ($150) ($150) $0 101-000-4415- Late Payment Fees ($100) ($100) ($100) $0 101-000-4418- Cannabis Business Admin Fees $0 $0 ($500) $500 Increased per actual- staff labor for cannabis deposits. 101-000-4500- Community Center Rental Fees ($45,000) ($45,000) ($45,000) $0 101-000-4501- Facility/Parking Lot Rental ($48,000) ($48,000) ($48,000) $0 101-000-4502- Beach/Pier Concession Rent ($66,273) ($66,273) ($66,273) $0 101-000-4505- Rent- Residential ($244,218) ($244,218) ($244,218) $0 1 Attachment A
Agenda Item No. 16 Page 11 of 55 CC Agenda 02-20-2024
Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-000-4600- Interest Revenue ($442,598) ($442,598) ($680,000) $237,402 Increased due to higher returns on city investments.. 101-000-4601- Prom Note Int- Water #03-01 ($332,416) ($332,416) ($332,416) $0 101-000-4602- Prom Note Int- Water #06-01 ($196,285) ($196,285) ($196,285) $0 101-000-4603- Prom Note Int- Water #7 ($10,215) ($10,215) ($10,215) $0 101-000-4604- Prom Note Int- Water #8 ($8,938) ($8,938) ($8,938) $0 101-000-4605- Prom Note Int- Water #9 ($4,378) ($4,378) ($4,378) $0 101-000-4606- Prom Note Int- NBVC #3B ($40,000) ($40,000) ($40,000) $0 101-000-4610- Lease Revenue ($11,572) ($11,572) ($11,572) $0 101-000-4701- State & Local Grants ($131,000) ($131,000) ($131,000) $0 101-000-4710- Oxnard Harbor District MOU 83 ($899,100) ($899,100) ($899,100) $0 101-000-4711- Oxnard Harbor District MOU 87 ($891,249) ($891,249) ($891,249) $0 101-000-4712- Oxnard Harbor District MOU 95 ($675,000) ($675,000) ($675,000) $0 101-000-4714- SB90 Reimbursement ($19,242) ($19,242) ($29,013) $9,771 Increased to reflect actual reimbursement. 101-000-4715- Intergovernmental Agreements ($38,500) ($38,500) ($38,500) $0 101-000-4716- Workers Comp Contra Acct ($16,000) ($16,000) ($16,000) $0 101-000-4717- Misc Refunds and Claims ($70,000) ($70,000) ($70,000) $0 101-000-4720- Stormwater Program Revenue ($68,657) ($68,657) ($68,657) $0 101-000-4800- Miscellaneous Revenue ($45,500) ($45,500) ($45,500) $0 101-000-4900- Tsfr In- Operating Transfer ($100,000) ($100,000) ($120,000) $20,000 Increase budget to reflect operating transfer in from Traffic Safety Fund. 101-000-4901- Tsfr In- Cost Allocation Plan ($1,971,486) ($1,971,486) ($1,971,486) $0 REVENUE TOTAL ($26,974,121) ($26,974,121) ($27,176,196) $202,075
ADMINISTRATION DEPARTMENT
CITY COUNCIL DIVISION
101-110-5101- Wages- Part Time $45,083 $45,083 $45,083 $0 101-110-5130- Taxes- FICA (Employer) $3,820 $3,820 $3,820 $0 101-110-5131- Taxes- Medicare (Employer) $894 $894 $894 $0 101-110-5140- Benefits- PERS $617 $617 $2,037 $1,420
101-110-5142- Benefits- PERS POB Debt Svc Al $0 $0 $0 $0 101-110-5152- Benefits- Def Comp 457 (Emplr) $7,500 $7,500 $7,500 $0 101-110-5160- Benefits- Medical Insurance $7,277 $7,277 $7,277 $0 101-110-5161- Benefits- Dental Insurance $1,800 $1,800 $1,800 $0 101-110-5204- Contract- Professional Svc $0 $0 $500 $500 Reallocate budget from x5540. 101-110-5402- Dues & Memberships $5,200 $5,200 $5,200 $0 101-110-5410- Meeting Expenses $250 $250 $250 $0
101-110-5411- Trainings & Travel $30,000 $30,000 $15,000 ($15,000) Reduce the $15k in pool subaccount. 101-110-5500- Office Supplies $800 $800 $800 $0
101-110-5540- Miscellaneous Supplies $1,400 $1,400 $900 ($500) Reallocate budget to x5204. 101-110-5831- Risk Management Allocation $5,423 $5,423 $6,327 $904 DIVISION SUBTOTAL $110,064 $110,064 $97,388 ($12,676)
GENERAL GOVERNMENT DIVISION
101-111-5203- Cont Svcs- Print & Advertising $500 $500 $500 $0 101-111-5204- Contract- Professional Svc $134,144 $214,144 $193,644 ($20,500) Reallocate budget between line items x5220, x5223, and x5301. 101-111-5220- Contract Svcs- Equipment Lease $0 $0 $7,000 $7,000 Budget for this item from x5204- monthly printer fees. 101-111-5223- Contract Svcs- Subscriptions $0 $0 $13,000 $13,000 Budget for this item from x5204- GoGov and other subscriptions. 101-111-5234- Cont Svcs- Comm Promotions $80,500 $80,500 $80,500 $0 101-111-5244- CARE Program Expense $90,000 $90,000 $90,000 $0 101-111-5300- Utilities Expense $480,000 $480,000 $480,000 $0 101-111-5301- Utility- PhoneRadio $0 $0 $500 $500 Budget for this item from x5204- Verizon cell phone. 101-111-5401- Management Fees $18,000 $18,000 $18,000 $0 101-111-5402- Dues & Memberships $3,000 $3,000 $5,000 $2,000 Increase in dues/subscriptions. 101-111-5500- Office Supplies $10,000 $10,000 $10,000 $0 101-111-5501- Postage $20,000 $20,000 $20,000 $0
101-111-5526-
Agenda Item No. 16
Small Equipment $10,000 $10,000
$10,000 $0
CC Agenda 02-20-2024
2 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-111-5540- Miscellaneous Supplies $0 $0 $0 $0
101-111-5804- Debt Svc- Loan Principal Pmt $0 $0 $0 $0
101-111-5805- Debt Svc- Loan Interest Pmt $0 $0 $14,789 $14,789 Interest expense associated with the Engie Project Sterling Loan. 101-111-5813- PCard Holding Expense $0 $0 $0 $0
101-111-5900- Tsfr Out- Operating Transfer $46,000 $46,000 $46,000 $0 101-111-5830- Fleet Program Allocation $104,558 $104,558 $16,954 ($87,604) 101-111-5903- Risk Management Allocation $0 $0 $0 $0
DIVISION SUBTOTAL $996,702 $1,076,702 $1,005,887 ($70,815)
CITY MANAGER DIVISION
101-112-5100- Wages- Full Time $429,402 $429,402 $429,402 $0 101-112-5110- Other Pay- Cafeteria Earnings $5,130 $5,130 $5,130 $0 101-112-5113- Other Pay- Auto Allowance $7,600 $7,600 $7,600 $0 101-112-5115- Other Pay- AnnualLeave Buyout $15,000 $15,000 $15,000 $0 101-112-5130- Taxes- FICA (Employer) $26,600 $26,600 $26,600 $0 101-112-5131- Taxes- Medicare (Employer) $6,011 $6,011 $6,011 $0 101-112-5140- Benefits- PERS $45,000 $45,000 $85,838 $40,838 101-112-5142- Benefits- PERS POB Debt Svc Al $9,979 $9,979 $9,979 $0 101-112-5143- Benefits- PERS Unfunded Liabil $51,841 $51,841 $60,237 $8,396 101-112-5150- Benefits- LTD/Life Insurance $2,100 $2,100 $2,100 $0 101-112-5152- Benefits- Def Comp 457 (Emplr) $9,200 $9,200 $9,200 $0 101-112-5160- Benefits- Medical Insurance $22,987 $22,987 $22,987 $0 101-112-5161- Benefits- Dental Insurance $2,500 $2,500 $2,500 $0 101-112-5162- Benefits- Vision Insurance $453 $453 $453 $0 101-112-5202- Contract Svcs- Legal $220,000 $246,000 $246,000 $0 101-112-5203- Cont Svcs- Print & Advertising $2,500 $2,500 $2,500 $0 101-112-5204- Contract- Professional Svc $82,000 $82,000 $82,000 $0 101-112-5220- Contract Svcs- Equipment Lease $0 $0 $5,000 $5,000 Budget for this item- monthly printer fees. 101-112-5223- Contract Svcs- Subscriptions $0 $0 $3,500 $3,500 Budget for this item- subscription Ventura Council of Gov. 101-112-5234- Contract Svcs- Comm Promotions $65,000 $65,000 $66,000 $1,000 101-112-5301- Utility- PhoneRadio $1,500 $1,500 $1,500 $0 101-112-5402- Dues & Memberships $60,000 $60,000 $60,000 $0 101-112-5411- Trainings & Travel $4,000 $4,000 $3,000 ($1,000) Reduce travel. 101-112-5500- Office Supplies $300 $300 $300 $0
101-112-5540- Miscellaneous Supplies $5,000 $5,000 $5,000 $0 101-112-5831- Risk Management Allocation $27,137 $27,137 $57,154 $30,017 DIVISION SUBTOTAL $1,101,240 $1,127,240 $1,214,991 $87,751
CITY CLERK DIVISION
101-113-5100- Wages- Full Time $146,406 $146,406 $146,406 $0 101-113-5102- Wages- Overtime $0 $0 $0 $0
101-113-5110- Other Pay- Cafeteria Earnings $2,500 $2,500 $2,500 $0 101-113-5114- Other Pay- Bilingual Premium $0 $0 $0 $0
101-113-5115- Other Pay- AnnualLeave Buyout $16,000 $16,000 $16,000 $0 101-113-5130- Taxes- FICA (Employer) $9,052 $9,052 $9,052 $0 101-113-5131- Taxes- Medicare (Employer) $2,044 $2,044 $2,044 $0 101-113-5140- Benefits- PERS $7,800 $7,800 $10,774 $2,974 101-113-5142- Benefits- PERS POB Debt Svc Al $1,747 $1,747 $1,747 $0 101-113-5143- Benefits- PERS Unfunded Liabil $9,075 $9,075 $12,138 $3,063 101-113-5150- Benefits- LTD/Life Insurance $600 $600 $600 $0 101-113-5152- Benefits- Def Comp 457 (Emplr) $3,250 $3,250 $3,250 $0 101-113-5160- Benefits- Medical Insurance $18,778 $18,778 $18,778 $0 101-113-5161- Benefits- Dental Insurance $855 $855 $855 $0 101-113-5162- Benefits- Vision Insurance $332 $332 $332 $0 101-113-5203- Cont Svcs- Print & Advertising $6,000 $6,000 $5,000 ($1,000) Adjust down based on actuals and anticipated costs. 101-113-5223- Contract Svcs- Subscriptions $31,000 $31,000 $31,000 $0 Agenda Item No. 16 Page 13 of 55 CC Agenda 02-20-2024
3 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-113-5402- Dues & Memberships $900 $900 $900 $0
101-113-5410- Meeting Expenses $1,000 $1,000 $1,000 $0
101-113-5411- Trainings & Travel $5,000 $5,000 $3,500 ($1,500) Reduce travel for the remainder of fiscal year. 101-113-5500- Office Supplies $1,000 $1,000 $1,000 $0
101-113-5540- Miscellaneous Supplies $500 $500 $500 $0
101-113-5831- Risk Management Allocation $14,645 $14,645 $14,784 $139 DIVISION SUBTOTAL $278,484 $278,484 $282,160 $3,676
RISK MANAGEMENT DIVISION
101-114-5310- Insurance- Environmental $7,300 $7,300 $8,462 $1,162 101-114-5312- Insurance- General Liability $749,280 $749,280 $753,289 $4,009 101-114-5313- Insurance- Property $278,736 $278,736 $278,736 $0 101-114-5314- Insurance- Workers' Comp $870,732 $870,732 $836,544 ($34,188) 101-114-5315- Insurance- Miscellaneous $8,984 $8,984 $1,379 ($7,605) 101-114-5832- Risk Program Contra Allocation Expense ($2,029,022) ($2,029,022) ($1,992,400) $36,622 101-114-5901- Tsfr Out- Cost Allocation Plan $113,990 $113,990 $113,990 $0 DIVISION SUBTOTAL $0 $0 $0 $0
HUMAN RESOURCES DIVISION
101-115-5100- Wages- Full Time $354,535 $354,535 $354,535 $0 101-115-5102- Wages- Overtime $19 $19 $19 $0
101-115-5110- Other Pay- Cafeteria Earnings $1,350 $1,350 $1,350 $0 101-115-5113- Other Pay- Auto Allowance $2,837 $2,837 $2,837 $0 101-115-5114- Other Pay- Bilingual Premium $1,170 $1,170 $1,170 $0 101-115-5115- Other Pay- AnnualLeave Buyout $7,293 $7,293 $7,293 $0 101-115-5130- Taxes- FICA (Employer) $21,278 $21,278 $21,278 $0 101-115-5131- Taxes- Medicare (Employer) $5,776 $5,776 $5,776 $0 101-115-5140- Benefits- PERS $63,422 $63,422 $71,128 $7,706 101-115-5141- Benefits- PERS Retirees $82,707 $82,707 $82,707 $0 101-115-5142- Benefits- PERS POB Debt Svc Al $20,233 $20,233 $20,233 $0 101-115-5143- Benefits- PERS Unfunded Liabil $105,103 $105,103 $107,681 $2,578 101-115-5150- Benefits- LTD/Life Insurance $1,500 $1,500 $1,500 $0 101-115-5151- Benefits- Def Comp 401K (Empr) $0 $0 $0 $0 101-115-5152- Benefits- Def Comp 457 (Emplr) $8,200 $8,200 $8,200 $0 101-115-5160- Benefits- Medical Insurance $39,992 $39,992 $39,992 $0 101-115-5161- Benefits- Dental Insurance $3,579 $3,579 $3,579 $0 101-115-5162- Benefits- Vision Insurance $678 $678 $678 $0 101-115-5163- Benefits- Tuition Reimburseme $0 $0 $0 $0 101-115-5164- Benefits- Clothing Exp Reimb $9,000 $9,000 $9,000 $0 101-115-5165- Benefits- Unemployment Insur $1,000 $1,000 $1,000 $0 101-115-5202- Contract Svcs- Legal $130,000 $130,000 $90,000 ($40,000) Reduce based on expected needs for the remainder of the fiscal year 101-115-5203- Cont Svcs- Print & Advertising $9,000 $9,000 $9,000 $0 101-115-5204- Contract- Professional Svc $162,500 $162,500 $122,300 ($40,200) Reallocate budget to x5220, x5223, and x5301. Also reduce by $17k Zenefits expense will not be pre paid this year.
101-115-5220- Contract Svcs- Equipment Lease $0 $0 $2,500 $2,500 Budget for this item from x5204- monthly printer fees. 101-115-5223- Contract Svcs- Subscriptions $0 $0 $20,000 $20,000 Budget for this item from x5204- zoom, Lexipol, NeoGov. 101-115-5234- Contract- Community Promotions $0 $0 $25,500 $25,500 $35,500 budget for Staff Events, budget moved from x5401. Also reduce budget by $10k.
101-115-5301- Utility- PhoneRadio $0 $0 $700 $700 Budget for this item from x5204- Verizon cell phone. 101-115-5400- Administrative Fees $5,487 $5,487 $5,487 $0 101-115-5401- Management Fees $38,000 $38,000 $0 ($38,000) Reallocate budget to x5234 and x5410. 101-115-5402- Dues & Memberships $6,500 $6,500 $6,500 $0 101-115-5410- Meeting Expenses $0 $0 $2,500 $2,500 Budget from x5401 for Staff Events. 101-115-5411- Trainings & Travel $6,000 $6,000 $4,000 ($2,000) 101-115-5500- Office Supplies $4,000 $4,000 $4,000 $0
101-115-5526-
Agenda Item No. 16
Small Equipment $2,000 $2,000
$2,000 $0
CC Agenda 02-20-2024
4 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-115-5540- Miscellaneous Supplies $1,000 $1,000 $1,000 $0 101-115-5831- Risk Management Allocation $41,706 $41,706 $70,155 $28,449 DIVISION SUBTOTAL $1,135,865 $1,135,865 $1,105,598 ($30,267)
INFORMATION TECHNOLOGY DIVISION
101-116-5100- Wages- Full Time $342,377 $342,377 $342,377 $0 101-116-5102- Wages- Overtime $13,200 $13,200 $13,200 $0 101-116-5103- Wages- Standby $17,600 $17,600 $17,600 $0 101-116-5110- Other Pay- Cafeteria Earnings $16,312 $16,312 $16,312 $0 101-116-5111- Other Pay- Longevity Pay $10,969 $10,969 $10,969 $0 101-116-5113- Other Pay- Auto Allowance $567 $567 $567 $0 101-116-5115- Other Pay- AnnualLeave Buyout $16,000 $16,000 $16,000 $0 101-116-5130- Taxes- FICA (Employer) $19,837 $19,837 $19,837 $0 101-116-5131- Taxes- Medicare (Employer) $5,207 $5,207 $5,207 $0 101-116-5140- Benefits- PERS $55,267 $55,267 $62,003 $6,736 101-116-5142- Benefits- PERS POB Debt Svc Al $16,075 $16,075 $16,075 $0 101-116-5143- Benefits- PERS Unfunded Liabil $83,501 $83,501 $93,389 $9,888 101-116-5150- Benefits- LTD/Life Insurance $1,736 $1,736 $1,736 $0 101-116-5151- Benefits- Def Comp 401K (Empr) $4,738 $4,738 $4,738 $0 101-116-5152- Benefits- Def Comp 457 (Emplr) $2,422 $2,422 $2,422 $0 101-116-5160- Benefits- Medical Insurance $10,586 $10,586 $10,586 $0 101-116-5161- Benefits- Dental Insurance $2,362 $2,362 $2,362 $0 101-116-5162- Benefits- Vision Insurance $333 $333 $333 $0 101-116-5204- Contract- Professional Svc $0 $0 $23,000 $23,000 Budget for this item from x5223- Office 365. 101-116-5223- Contract Svcs- Subscriptions $234,950 $234,950 $176,950 ($58,000) Reallocate budget to x5204 - plus reduction of $35k ($30K external firewall not expected this year plus $5k knowbe4 testing not needed this year.
101-116-5402- Dues & Memberships $450 $450 $450 $0
101-116-5411- Trainings & Travel $30,000 $30,000 $10,000 ($20,000) Reduce; training will conducted on line versus in person. 101-116-5526- Small Equipment $15,000 $15,000 $15,000 $0 101-116-5540- Miscellaneous Supplies $15,000 $15,000 $10,000 ($5,000) DIVISION SUBTOTAL $914,489 $914,489 $871,113 ($43,376)
DEPARTMENT TOTAL $4,536,844 $4,642,844 $4,577,136 ($65,708)
FINANCE DEPARTMENT
101-220-5100- Wages- Full Time $716,354 $716,354 $716,354 $0 101-220-5101- Wages- Part Time $16,800 $16,800 $15,800 ($1,000) Reallocate budget to x5102. 101-220-5102- Wages- Overtime $0 $0 $1,000 $1,000 Budget for this item from x5101. 101-220-5110- Other Pay- Cafeteria Earnings $7,500 $7,500 $7,500 $0 101-220-5113- Other Pay- Auto Allowance $6,200 $6,200 $6,200 $0 101-220-5114- Other Pay- Bilingual Premium $234 $234 $234 $0 101-220-5115- Other Pay- AnnualLeave Buyout $11,760 $11,760 $11,760 $0 101-220-5116- Other Pay- Comp Leave Buyout $541 $541 $541 $0 101-220-5130- Taxes- FICA (Employer) $44,392 $44,392 $44,392 $0 101-220-5131- Taxes- Medicare (Employer) $10,024 $10,024 $10,024 $0 101-220-5140- Benefits- PERS $82,318 $82,318 $64,761 ($17,557) 101-220-5142- Benefits- PERS POB Debt Svc Al $11,547 $11,547 $11,547 $0 101-220-5143- Benefits- PERS Unfunded Liabil $59,980 $59,980 $63,442 $3,462 101-220-5150- Benefits- LTD/Life Insurance $2,831 $2,831 $2,831 $0 101-220-5151- Benefits- Def Comp 401K (Empr) $2,679 $2,679 $2,679 $0 101-220-5152- Benefits- Def Comp 457 (Emplr) $8,337 $8,337 $8,337 $0 101-220-5160- Benefits- Medical Insurance $53,775 $53,775 $53,775 $0 101-220-5161- Benefits- Dental Insurance $2,787 $2,787 $2,787 $0 101-220-5162- Benefits- Vision Insurance $498 $498 $498 $0 101-220-5165-
Agenda Item No. 16
Benefits- Unemployment Insur $6,783 $6,783
$6,783 $0
CC Agenda 02-20-2024
5 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-220-5200- Contract Svcs- Audit $47,250 $47,250 $47,250 $0 101-220-5204- Contract- Professional Svc $29,000 $29,000 $15,000 ($14,000) Reallocate budget to x5223. 101-220-5223- Contract Svcs- Subscriptions $0 $0 $14,000 $14,000 Budget for this item from x5204- OpenGov. 101-220-5402- Dues & Memberships $1,000 $1,000 $1,000 $0 101-220-5404- Banking and Credit Card Fees $125,000 $125,000 $125,000 $0 101-220-5405- Over/Short Cash $0 $0 $0 $0
101-220-5411- Trainings & Travel $11,500 $11,500 $10,500 ($1,000) Reduce travel 101-220-5500- Office Supplies $7,000 $7,000 $7,000 $0
101-220-5526- Small Equipment $10,000 $10,000 $4,000 ($6,000) 101-220-5831- Risk Management Allocation $49,926 $49,926 $70,704 $20,778 DEPARTMENT TOTAL $1,326,016 $1,326,016 $1,325,699 ($317)
COMMUNITY DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION
101-330-5100- Wages- Full Time $390,093 $390,093 $390,093 $0 101-330-5110- Other Pay- Cafeteria Earnings $6,200 $6,200 $6,200 $0 101-330-5111- Other Pay- Longevity Pay $901 $901 $901 $0 101-330-5113- Other Pay- Auto Allowance $6,198 $6,198 $6,198 $0 101-330-5114- Other Pay- Bilingual Premium $1,755 $1,755 $1,755 $0 101-330-5115- Other Pay- AnnualLeave Buyout $6,615 $6,615 $6,615 $0 101-330-5130- Taxes- FICA (Employer) $18,741 $18,741 $18,741 $0 101-330-5131- Taxes- Medicare (Employer) $5,800 $5,800 $5,800 $0 101-330-5140- Benefits- PERS $75,551 $75,551 $75,551 $0 101-330-5142- Benefits- PERS POB Debt Svc Al $17,819 $17,819 $17,819 $0 101-330-5143- Benefits- PERS Unfunded Liabil $92,560 $92,560 $91,049 ($1,511) 101-330-5150- Benefits- LTD/Life Insurance $1,557 $1,557 $1,557 $0 101-330-5152- Benefits- Def Comp 457 (Emplr) $6,974 $6,974 $6,974 $0 101-330-5160- Benefits- Medical Insurance $18,259 $18,259 $18,259 $0 101-330-5161- Benefits- Dental Insurance $1,015 $1,015 $1,015 $0 101-330-5162- Benefits- Vision Insurance $234 $234 $234 $0 101-330-5203- Cont Svcs- Print & Advertising $500 $500 $500 $0 101-330-5204- Contract- Professional Svc $0 $0 $165,000 $165,000 Recode from x5220 To this line for Lauterbach. 101-330-5220- Contract Svcs- Equipment Lease $230,000 $230,000 $5,000 ($225,000) Net decrease of $(46)k 101-330-5223- Contract Svcs- Subscriptions $500 $500 $14,500 $14,000 Budget for this item- OpenGov and monthly zoom. 101-330-5301- Utility- PhoneRadio $1,800 $1,800 $1,800 $0 101-330-5402- Dues & Memberships $2,500 $2,500 $2,500 $0 101-330-5411- Trainings & Travel $3,000 $3,000 $2,000 ($1,000) 101-330-5500- Office Supplies $2,500 $2,500 $2,000 ($500) 101-330-5501- Postage $300 $300 $300 $0
101-330-5526- Small Equipment $500 $500 $500 $0
101-330-5831- Risk Management Allocation $37,374 $37,374 $49,537 $12,163 DIVISION SUBTOTAL $929,246 $929,246 $892,398 ($36,848)
BUILDING & SAFETY DIVISION
101-331-5100- Wages- Full Time $87,551 $87,551 $87,551 $0 101-331-5110- Other Pay- Cafeteria Earnings $7,320 $7,320 $7,320 $0 101-331-5111- Other Pay- Longevity Pay $3,720 $3,720 $3,720 $0 101-331-5114- Other Pay- Bilingual Premium $585 $585 $585 $0 101-331-5130- Taxes- FICA (Employer) $5,578 $5,578 $5,578 $0 101-331-5131- Taxes- Medicare (Employer) $1,372 $1,372 $1,372 $0 101-331-5140- Benefits- PERS $15,265 $15,265 $17,402 $2,137 101-331-5142- Benefits- PERS POB Debt Svc Al $4,174 $4,174 $4,174 $0 101-331-5143- Benefits- PERS Unfunded Liabil $21,684 $21,684 $24,617 $2,933 101-331-5150- Benefits- LTD/Life Insurance $469 $469 $469 $0 101-331-5152- Benefits- Def Comp 457 (Emplr) $1,607 $1,607 $1,607 $0 101-331-5203- Cont Svcs- Print & Advertising $0 $0 $500 $500 Budget for this item- graphic design.
Agenda Item No. 16 Page 16 of 55 CC Agenda 02-20-2024
6 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-331-5204- Contract- Professional Svc $220,656 $220,656 $240,000 $19,344 Increased budget based on actuals and projected activity. Average of $20k/month.
101-331-5223- Contract- Subscriptions $14,000 $14,000 For OpenGov 101-331-5301- Utility- PhoneRadio $1,200 $1,200 $1,200 $0 101-331-5402- Dues & Memberships $400 $400 $0 ($400) Reduce budget. 101-331-5411- Trainings & Travel $1,680 $1,680 $180 ($1,500) Reduce to $180 101-331-5500- Office Supplies $1,000 $1,000 $300 ($700) Reduce to $300 for the fiscal year. 101-331-5830- Fleet Program Allocation $44,786 $44,786 $20,470 ($24,316) 101-331-5831- Risk Management Allocation $0 $0 $13,063 $13,063 DIVISION SUBTOTAL $419,047 $419,047 $444,108 $25,061
CODE ENFORCEMENT DIVISION
101-332-5100- Wages- Full Time $161,849 $161,849 $161,849 $0 101-332-5102- Wages- Overtime $241 $241 $241 $0
101-332-5110- Other Pay- Cafeteria Earnings $10,320 $10,320 $10,320 $0 101-332-5111- Other Pay- Longevity Pay $3,720 $3,720 $3,720 $0 101-332-5115- Other Pay- AnnualLeave Buyout $5,400 $5,400 $5,400 $0 101-332-5130- Taxes- FICA (Employer) $8,965 $8,965 $8,965 $0 101-332-5131- Taxes- Medicare (Employer) $2,164 $2,164 $2,164 $0 101-332-5140- Benefits- PERS $24,787 $24,787 $24,787 $0 101-332-5142- Benefits- PERS POB Debt Svc Al $5,709 $5,709 $5,709 $0 101-332-5143- Benefits- PERS Unfunded Liabil $29,656 $29,656 $30,498 $842 101-332-5150- Benefits- LTD/Life Insurance $796 $796 $796 $0 101-332-5152- Benefits- Def Comp 457 (Emplr) $2,502 $2,502 $2,502 $0 101-332-5164- Benefits- Clothing Exp Reimb $500 $500 $0 ($500) Reallocate budget to x5203 for uniforms, this line item for HR only. 101-332-5203- Cont Svcs- Print & Advertising $200 $200 $700 $500 101-332-5204- Contract- Professional Svc $24,436 $24,436 $0 ($24,436) Move budget to Subsciptions x5223 for OpenGov and body camera. 101-332-5223 Contract - Subscriptions $0 $0 $15,136 $15,136 101-332-5210- Contract Svcs- Animal Control $290,700 $290,700 $290,700 $0 101-332-5301- Utility- PhoneRadio $1,200 $1,200 $1,200 $0 101-332-5402- Dues & Memberships $800 $800 $200 ($600)
101-332-5411- Trainings & Travel $3,000 $3,000 $1,500 ($1,500) 101-332-5500- Office Supplies $500 $500 $250 ($250)
101-332-5830- Fleet Program Allocation $66,470 $66,470 $26,614 ($39,856) 101-332-5831- Risk Management Allocation $0 $0 $19,286 $19,286 DIVISION SUBTOTAL $643,915 $643,915 $612,537 ($31,378)
PARKING ENFORCEMENT DIVISION
101-333-5100- Wages- Full Time $258,785 $258,785 $258,785 $0 101-333-5102- Wages- Overtime $3,891 $3,891 $3,891 $0
101-333-5110- Other Pay- Cafeteria Earnings $7,800 $7,800 $7,800 $0 101-333-5111- Other Pay- Longevity Pay $10,071 $10,071 $10,071 $0 101-333-5114- Other Pay- Bilingual Premium $2,340 $2,340 $2,340 $0 101-333-5115- Other Pay- AnnualLeave Buyout $5,500 $5,500 $5,500 $0 101-333-5130- Taxes- FICA (Employer) $15,208 $15,208 $15,208 $0 101-333-5131- Taxes- Medicare (Employer) $3,567 $3,567 $3,567 $0 101-333-5140- Benefits- PERS $51,865 $51,865 $52,737 $872 101-333-5142- Benefits- PERS POB Debt Svc Al $14,518 $14,518 $14,518 $0 101-333-5143- Benefits- PERS Unfunded Liabil $75,416 $75,416 $76,914 $1,498 101-333-5150- Benefits- LTD/Life Insurance $1,316 $1,316 $1,316 $0 101-333-5152- Benefits- Def Comp 457 (Emplr) $3,013 $3,013 $3,013 $0 101-333-5160- Benefits- Medical Insurance $25,816 $25,816 $25,816 $0 101-333-5161- Benefits- Dental Insurance $2,067 $2,067 $2,067 $0 101-333-5162- Benefits- Vision Insurance $390 $390 $390 $0 101-333-5164- Benefits- Clothing Exp Reimb $1,300 $1,300 $0 ($1,300) Reallocate budget to x5214 for uniforms, this line item for HR only. 101-333-5203-
Agenda Item No. 16
Cont Svcs- Print & Advertising $5,000 $5,000
$6,000 $1,000 Beach parking passes.
CC Agenda 02-20-2024
7 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-333-5214- Cont Svcs- Uniforms $0 $0 $500 $500 Budget for this item from x5164 and reduce uniform from $1,300 to $500. 101-333-5204- Contract- Professional Svc $90,550 $90,550 $90,550 $0 101-333-5222- Contract Svcs- Vehicle Lease $12,846 $12,846 $12,846 $0 101-333-5301- Utility- PhoneRadio $2,100 $2,100 $1,600 ($500) 101-333-5402- Dues & Memberships $135 $135 $0 ($135)
101-333-5411- Trainings & Travel $1,000 $1,000 $0 ($1,000) 101-333-5500- Office Supplies $10,000 $10,000 $5,500 ($4,500) 101-333-5830- Fleet Program Allocation $63,611 $63,611 $44,812 ($18,799) 101-333-5831- Risk Management Allocation $0 $0 $39,872 $39,872 DIVISION SUBTOTAL $668,105 $668,105 $685,613 $17,508
DEPARTMENT TOTAL $2,660,313 $2,660,313 $2,634,656 ($25,657)
POLICE DEPARTMENT
POLICE ADMINISTRATION DIVISION
101-440-5100- Wages- Full Time $613,029 $613,029 $613,029 $0 101-440-5101- Wages- Part Time $0 $0 $0 $0
101-440-5110- Other Pay- Cafeteria Earnings $1,000 $1,000 $1,000 $0 101-440-5111- Other Pay- Longevity Pay $13,275 $13,275 $13,275 $0 101-440-5113- Other Pay- Auto Allowance $8,484 $8,484 $8,484 $0 101-440-5115- Other Pay- AnnualLeave Buyout $55,000 $55,000 $55,000 $0 101-440-5130- Taxes- FICA (Employer) $38,000 $38,000 $38,000 $0 101-440-5131- Taxes- Medicare (Employer) $16,864 $16,864 $16,864 $0 101-440-5140- Benefits- PERS $158,163 $158,163 $158,163 $0 101-440-5142- Benefits- PERS POB Debt Svc Al $53,178 $53,178 $53,178 $0 101-440-5143- Benefits- PERS Unfunded Liabil $203,157 $203,157 $169,781 ($33,376) 101-440-5145- Benefits- Retiree Health $6,426 $6,426 $6,426 $0 101-440-5150- Benefits- LTD/Life Insurance $1,526 $1,526 $1,526 $0 101-440-5151- Benefits- Def Comp 401K (Empr) $5,735 $5,735 $5,735 $0 101-440-5152- Benefits- Def Comp 457 (Emplr) $7,398 $7,398 $7,398 $0 101-440-5160- Benefits- Medical Insurance $34,200 $34,200 $34,200 $0 101-440-5161- Benefits- Dental Insurance $547 $547 $547 $0 101-440-5162- Benefits- Vision Insurance $302 $302 $302 $0 101-440-5164- Benefits- Clothing Exp Reimb $3,000 $3,000 $0 ($3,000) Reallocate budget to x5214 for uniforms- this account only for HR. 101-440-5202- Contract Svcs- Legal $0 $0 $5,000 $5,000 Budget for this item from x5204 - Liebert Cassidy. 101-440-5203- Cont Svcs- Print & Advertising $4,000 $4,000 $4,000 $0 101-440-5204- Contract- Professional Svc $375,000 $375,000 $230,000 ($145,000) Reallocate budget to x5202 and x5223. 101-440-5214- Contract Svcs- Uniforms $0 $0 $3,000 $3,000 Budget for this item from x5164- various PD uniforms, vests, etc. 101-440-5222- Contract Svcs- Vehicle Lease $24,475 $24,475 $24,475 $0 101-440-5223- Contract Svcs- Subscriptions $0 $0 $140,000 $140,000 Budget for this item from x5204 - Computer Logistics, Powerdms, Leadsonline, Tyler.
101-440-5301- Utility- PhoneRadio $42,000 $42,000 $42,000 $0 101-440-5402- Dues & Memberships $1,500 $1,500 $1,500 $0 101-440-5411- Trainings & Travel $8,000 $8,000 $8,000 $0 101-440-5500- Office Supplies $2,500 $2,500 $2,500 $0
101-440-5526- Small Equipment $62,000 $62,000 $82,000 $20,000 CAD Battery replacement. 101-440-5540- Miscellaneous Supplies $3,000 $3,000 $3,000 $0 101-440-5830- Fleet Program Allocation $122,297 $122,297 $76,751 ($45,546) 101-440-5831- Risk Management Allocation $0 $0 $79,646 $79,646 DIVISION SUBTOTAL $1,864,056 $1,864,056 $1,884,780 $20,724
PATROL & INVESTIGATIONS DIVISION
101-441-5100- Wages- Full Time $2,905,837 $2,905,837 $2,905,837 $0 101-441-5102- Wages- Overtime $500,000 $500,000 $500,000 $0 101-441-5103- Wages- Standby $15,690 $15,690 $15,690 $0 101-441-5110-
Agenda Item No. 16
Other Pay- Cafeteria Earnings $40,012 $40,012
$40,012 $0
CC Agenda 02-20-2024
8 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-441-5111- Other Pay- Longevity Pay $88,500 $88,500 $88,500 $0 101-441-5114- Other Pay- Bilingual Premium $10,790 $10,790 $10,790 $0 101-441-5115- Other Pay- AnnualLeave Buyout $92,350 $92,350 $92,350 $0 101-441-5116- Other Pay- Comp Leave Buyout $76,471 $76,471 $76,471 $0 101-441-5117- Other Pay- Education Incentive $279,711 $279,711 $279,711 $0 101-441-5118- Other Pay- Detective Premium $61,065 $61,065 $61,065 $0 101-441-5119- Othr Pay- PD Uniform Allowance $15,210 $15,210 $15,210 $0 101-441-5130- Taxes- FICA (Employer) $180,162 $180,162 $180,162 $0 101-441-5131- Taxes- Medicare (Employer) $43,336 $43,336 $43,336 $0 101-441-5140- Benefits- PERS $639,529 $639,529 $691,593 $52,064 101-441-5142- Benefits- PERS POB Debt Svc Al $221,067 $221,067 $221,067 $0 101-441-5143- Benefits- PERS Unfunded Liabil $844,548 $844,548 $893,988 $49,440 101-441-5145- Benefits- Retiree Health $42,518 $42,518 $42,518 $0 101-441-5150- Benefits- LTD/Life Insurance $13,030 $13,030 $13,030 $0 101-441-5151- Benefits- Def Comp 401K (Empr) $1,200 $1,200 $1,200 $0 101-441-5152- Benefits- Def Comp 457 (Emplr) $22,385 $22,385 $22,385 $0 101-441-5160- Benefits- Medical Insurance $321,070 $321,070 $321,070 $0 101-441-5161- Benefits- Dental Insurance $20,739 $20,739 $20,739 $0 101-441-5162- Benefits- Vision Insurance $4,074 $4,074 $4,074 $0 101-441-5164- Benefits- Clothing Exp Reimb $11,000 $11,000 $0 ($11,000) Reallocate budget to x5214 for uniforms- this account only for HR. 101-441-5203- Cont Svcs- Print & Advertising $2,000 $2,000 $1,000 ($1,000) Move $1,000 budget to x5214. 101-441-5204- Contract- Professional Svc $28,000 $28,000 $28,000 $0 101-441-5214- Contract Svcs- Uniforms $0 $0 $16,000 $16,000 Budget for this item from x5203, x5301, and x5500. 101-441-5215- Contract Svcs- Vehicle Maint $1,500 $1,500 $1,500 $0 101-441-5222- Contract Svcs- Vehicle Lease $52,796 $52,796 $56,796 $4,000 Additional budget needed due to increased costs. 101-441-5301- Utility- PhoneRadio $37,000 $37,000 $36,000 ($1,000) Move $1,000 budget to x5214. 101-441-5411- Trainings & Travel $19,000 $19,000 $19,000 $0 101-441-5500- Office Supplies $4,000 $4,000 $1,000 ($3,000) Move $3,000 budget to x5214. 101-441-5511- Firearms/Weapons $55,000 $55,000 $55,000 $0 101-441-5526- Small Equipment $65,000 $65,000 $65,000 $0 101-441-5600- Capital- Equipment $0 $45,000 $45,000 $0
101-441-5830- Fleet Program Allocation $468,807 $468,807 $158,649 ($310,158) 101-441-5831- Risk Management Allocation $0 $0 $578,083 $578,083 DIVISION SUBTOTAL $7,183,397 $7,228,397 $7,601,826 $373,429
POLICE SUPPORT DIVISION
101-442-5100- Wages- Full Time $883,923 $883,923 $883,923 $0 101-442-5101- Wages- Part Time $31,288 $31,288 $31,288 $0 101-442-5102- Wages- Overtime $75,000 $75,000 $75,000 $0 101-442-5103- Wages- Standby $250 $250 $250 $0
101-442-5110- Other Pay- Cafeteria Earnings $16,500 $16,500 $16,500 $0 101-442-5111- Other Pay- Longevity Pay $29,788 $29,788 $29,788 $0 101-442-5114- Other Pay- Bilingual Premium $6,200 $6,200 $6,200 $0 101-442-5115- Other Pay- AnnualLeave Buyout $19,816 $19,816 $19,816 $0 101-442-5116- Other Pay- Comp Leave Buyout $54,070 $54,070 $54,070 $0 101-442-5117- Other Pay- Education Incentive $63,962 $63,962 $63,962 $0 101-442-5119- Othr Pay- PD Uniform Allowance $5,580 $5,580 $5,580 $0 101-442-5130- Taxes- FICA (Employer) $54,713 $54,713 $54,713 $0 101-442-5131- Taxes- Medicare (Employer) $12,795 $12,795 $12,795 $0 101-442-5140- Benefits- PERS $121,445 $121,445 $133,916 $12,471 101-442-5142- Benefits- PERS POB Debt Svc Al $36,348 $36,348 $36,348 $0 101-442-5143- Benefits- PERS Unfunded Liabil $188,815 $188,815 $174,608 ($14,207) 101-442-5150- Benefits- LTD/Life Insurance $4,319 $4,319 $4,319 $0 101-442-5152- Benefits- Def Comp 457 (Emplr) $11,229 $11,229 $11,229 $0 101-442-5160- Benefits- Medical Insurance $86,000 $86,000 $86,000 $0 Agenda Item No. 16 Page 19 of 55 CC Agenda 02-20-2024
9 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-442-5161- Benefits- Dental Insurance $4,440 $4,440 $4,440 $0 101-442-5162- Benefits- Vision Insurance $562 $562 $562 $0 101-442-5164- Benefits- Clothing Exp Reimb $6,000 $6,000 $0 ($6,000) Reallocate budget to x5214 for uniforms- this account only for HR. 101-442-5203- Cont Svcs- Print & Advertising $1,500 $1,500 $3,000 $1,500 Budget for this item from x5204- envelopes. 101-442-5204- Contract- Professional Svc $20,000 $20,000 $12,500 ($7,500) Reallocate budget to x5203, x5220, and x5526. 101-442-5214- Contract Svcs- Uniforms $2,000 $2,000 $8,000 $6,000 Budget for this item from x5164. 101-442-5220- Contract Svcs- Equipment Lease $0 $0 $5,000 $5,000 Budget for this item from x5204- PortaStor, DocuProducts. 101-442-5301- Utility- PhoneRadio $800 $800 $800 $0
101-442-5402- Dues & Memberships $800 $800 $800 $0
101-442-5411- Trainings & Travel $19,000 $19,000 $19,000 $0 101-442-5500- Office Supplies $6,000 $6,000 $6,000 $0
101-442-5526- Small Equipment $0 $0 $1,000 $1,000 Budget for this item from x5204- jail blankets/lock belt. 101-442-5540- Miscellaneous Supplies $9,000 $9,000 $9,000 $0 101-442-5830- Fleet Program Allocation $122,496 $122,496 $35,021 ($87,475) 101-442-5831- Risk Management Allocation $0 $0 $149,974 $149,974 DIVISION SUBTOTAL $1,894,639 $1,894,639 $1,955,402 $60,763
POLICE RESERVES DIVISION
101-443-5101- Wages- Part Time $1,628 $1,628 $1,628 $0
101-443-5130- Taxes- FICA (Employer) $101 $101 $101 $0
101-443-5131- Taxes- Medicare (Employer) $24 $24 $24 $0 101-443-5140- Benefits- PERS $987 $987 $0 ($987)
101-443-5164- Benefits- Clothing Exp Reimb $500 $500 $0 ($500) Reallocate budget to x5214 for uniforms- this account only for HR. 101-443-5204- Contract- Professional Svc $1,000 $1,000 $1,000 $0 101-443-5214- Contract Svcs- Uniforms $0 $0 $1,500 $1,500 Budget for this item from x5164 and x5540. 101-443-5411- Trainings & Travel $1,500 $1,500 $1,500 $0 101-443-5540- Miscellaneous Supplies $2,000 $2,000 $1,000 ($1,000) Reallocate budget to x5214. 101-443-5903- Risk Management Allocation $4,243 $4,243 $0 ($4,243) DIVISION SUBTOTAL $11,983 $11,983 $6,753 ($5,230)
DEPARTMENT TOTAL $10,954,075 $10,999,075 $11,448,761 $449,686
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
101-550-5100- Wages- Full Time $346,403 $346,403 $346,403 $0 101-550-5101- Wages- Part Time $0 $0 $0 $0
101-550-5102- Wages- Overtime $20,841 $20,841 $20,841 $0 101-550-5110- Other Pay- Cafeteria Earnings $2,569 $2,569 $2,569 $0 101-550-5111- Other Pay- Longevity Pay $883 $883 $883 $0 101-550-5113- Other Pay- Auto Allowance $1,300 $1,300 $1,300 $0 101-550-5115- Other Pay- AnnualLeave Buyout $941 $941 $941 $0 101-550-5116- Other Pay- Comp Leave Buyout $2,072 $2,072 $2,072 $0 101-550-5130- Taxes- FICA (Employer) $14,235 $14,235 $14,235 $0 101-550-5131- Taxes- Medicare (Employer) $3,049 $3,049 $3,049 $0 101-550-5140- Benefits- PERS $49,762 $49,762 $31,998 ($17,764) 101-550-5142- Benefits- PERS POB Debt Svc Al $7,522 $7,522 $7,522 $0 101-550-5143- Benefits- PERS Unfunded Liabil $39,073 $39,073 $37,970 ($1,103) 101-550-5150- Benefits- LTD/Life Insurance $1,181 $1,181 $1,181 $0 101-550-5151- Benefits- Def Comp 401K (Empr) $1,400 $1,400 $1,400 $0 101-550-5152- Benefits- Def Comp 457 (Emplr) $2,671 $2,671 $2,671 $0 101-550-5160- Benefits- Medical Insurance $27,551 $27,551 $27,551 $0 101-550-5161- Benefits- Dental Insurance $1,636 $1,636 $1,636 $0 101-550-5162- Benefits- Vision Insurance $147 $147 $147 $0 101-550-5201- Contract Svcs- Labor $110,000 $110,000 $31,292 ($78,708) 101-550-5203- Cont Svcs- Print & Advertising $2,700 $2,700 $2,700 $0 101-550-5204- Contract- Professional Svc $60,000 $60,000 $39,700 ($20,300) Reallocate budget to x5223 and x5300. 101-550-5222- Contract Svcs- Vehicle Lease $0 $0 $13,000 $13,000 New account needed to account for vehicle leases Agenda Item No. 16 Page 20 of 55 CC Agenda 02-20-2024
10 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-550-5223- Contract Svcs- Subscriptions $1,000 $1,000 $20,000 $19,000 Budget for this item from x5204- zoom, Govoptics, OpenGov 101-550-5300- Utilities Expense $0 $0 $1,300 $1,300 Budget for this item from x5204- monthly internet 101-550-5301- Utility- PhoneRadio $4,500 $4,500 $4,500 $0 101-550-5402- Dues & Memberships $1,500 $1,500 $1,500 $0 101-550-5411- Trainings & Travel $4,000 $4,000 $3,000 ($1,000) Decrease budget based on estimated costs for fiscal year. 101-550-5500- Office Supplies $6,000 $6,000 $3,000 ($3,000) Decrease budget based on estimated costs for fiscal year. 101-550-5501- Postage $400 $400 $400 $0
101-550-5510- Safety Supplies $4,000 $4,000 $1,000 ($3,000) Decrease budget based on estimated costs for fiscal year. 101-550-5526- Small Equipment $39,500 $39,500 $25,000 ($14,500) Decrease budget based on estimated costs for fiscal year. 101-550-5540- Miscellaneous Supplies $8,000 $8,000 $4,000 ($4,000) Decrease budget based on estimated costs for fiscal year. 101-550-5830- Fleet Program Allocation $45,558 $45,558 $25,703 ($19,855) 101-550-5831- Risk Management Allocation $0 $0 $36,540 $36,540 DIVISION SUBTOTAL $810,394 $810,394 $717,004 ($93,390)
STREETS DIVISION
101-551-5100- Wages- Full Time $227,626 $227,626 $227,626 $0 101-551-5101- Wages- Part Time $0 $0 $0 $0
101-551-5102- Wages- Overtime $8,000 $8,000 $8,000 $0
101-551-5103- Wages- Standby $17,100 $17,100 $17,100 $0 101-551-5110- Other Pay- Cafeteria Earnings $3,483 $3,483 $3,483 $0 101-551-5111- Other Pay- Longevity Pay $6,584 $6,584 $6,584 $0 101-551-5114- Other Pay- Bilingual Premium $2,633 $2,633 $2,633 $0 101-551-5115- Other Pay- AnnualLeave Buyout $2,268 $2,268 $2,268 $0 101-551-5116- Other Pay- Comp Leave Buyout $5,307 $5,307 $5,307 $0 101-551-5130- Taxes- FICA (Employer) $12,951 $12,951 $12,951 $0 101-551-5131- Taxes- Medicare (Employer) $3,029 $3,029 $3,029 $0 101-551-5140- Benefits- PERS $30,079 $30,079 $32,582 $2,503 101-551-5142- Benefits- PERS POB Debt Svc Al $9,865 $9,865 $9,865 $0 101-551-5143- Benefits- PERS Unfunded Liabil $51,245 $51,245 $48,975 ($2,270) 101-551-5150- Benefits- LTD/Life Insurance $1,008 $1,008 $1,008 $0 101-551-5151- Benefits- Def Comp 401K (Empr) $307 $307 $307 $0 101-551-5160- Benefits- Medical Insurance $39,267 $39,267 $39,267 $0 101-551-5161- Benefits- Dental Insurance $1,069 $1,069 $1,069 $0 101-551-5162- Benefits- Vision Insurance $561 $561 $561 $0 101-551-5201- Contract Svcs- Labor $0 $0 $17,000 $17,000 Budget for this item- temp labor for Streets 101-551-5204- Contract- Professional Svc $10,000 $10,000 $2,000 ($8,000) Reduction to help offset contract services labor. 101-551-5214- Contract Svcs- Uniforms $3,000 $3,000 $3,000 $0 101-551-5221- Contract Svcs- Rents $36,390 $36,390 $36,390 $0 101-551-5222- Contract Svcs- Vehicle Lease $8,306 $8,306 $8,306 $0 101-551-5300- Utilities Expense $1,200 $1,200 $1,200 $0 101-551-5301- Utility- PhoneRadio $3,000 $3,000 $3,000 $0 101-551-5402- Dues & Memberships $800 $800 $800 $0
101-551-5411- Trainings & Travel $1,600 $1,600 $1,600 $0 101-551-5510- Safety Supplies $2,400 $2,400 $2,400 $0
101-551-5520- Maintenance Supplies $2,000 $2,000 $2,000 $0 101-551-5523- Repair Parts $3,000 $3,000 $3,000 $0
101-551-5524- Road Materials $58,000 $48,900 $58,000 $9,100 Increase to original budget based on actuals and expected costs 101-551-5525- Street Signs $20,000 $20,000 $20,000 $0
101-551-5526- Small Equipment $29,000 $29,000 $20,000 ($9,000) Reduce based on estimated costs for the fiscal year. 101-551-5600- Capital- Equipment $80,000 $89,100 $39,100 ($50,000) Dump truck already included in Vehicle line x5602 101-551-5601- Capital- Structures & Improvem $250,000 $250,000 $250,000 $0 101-551-5602- Capital- Vehicles $50,000 $50,000 $50,000 $0 101-551-5830- Fleet Program Allocation $90,727 $90,727 $84,013 ($6,714) 101-551-5831- Risk Management Allocation $0 $0 $35,579 $35,579 Agenda Item No. 16
DIVISION SUBTOTAL $1,071,805 $1,071,805
$1,060,003 ($11,802)
CC Agenda 02-20-2024
11 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
LANDSCAPE MAINTENANCE DIVISION
101-553-5100- Wages- Full Time $487,154 $487,154 $487,154 $0 101-553-5102- Wages- Overtime $48,836 $48,836 $48,836 $0 101-553-5103- Wages- Standby $17,100 $17,100 $17,100 $0 101-553-5110- Other Pay- Cafeteria Earnings $22,500 $22,500 $22,500 $0 101-553-5111- Other Pay- Longevity Pay $2,803 $2,803 $2,803 $0 101-553-5114- Other Pay- Bilingual Premium $8,190 $8,190 $8,190 $0 101-553-5115- Other Pay- AnnualLeave Buyout $13,710 $13,710 $13,710 $0 101-553-5116- Other Pay- Comp Leave Buyout $11,132 $11,132 $11,132 $0 101-553-5130- Taxes- FICA (Employer) $30,045 $30,045 $30,045 $0 101-553-5131- Taxes- Medicare (Employer) $7,027 $7,027 $7,027 $0 101-553-5140- Benefits- PERS $49,414 $49,414 $51,037 $1,623 101-553-5142- Benefits- PERS POB Debt Svc Al $12,161 $12,161 $12,161 $0 101-553-5143- Benefits- PERS Unfunded Liabil $63,174 $63,174 $72,786 $9,612 101-553-5150- Benefits- LTD/Life Insurance $1,279 $1,279 $1,279 $0 101-553-5151- Benefits- Def Comp 401K (Empr) $314 $314 $314 $0 101-553-5152- Benefits- Def Comp 457 (Emplr) $1,383 $1,383 $1,383 $0 101-553-5160- Benefits- Medical Insurance $69,726 $69,726 $69,726 $0 101-553-5161- Benefits- Dental Insurance $3,546 $3,546 $3,546 $0 101-553-5162- Benefits- Vision Insurance $445 $445 $445 $0 101-553-5165- Benefits- Unemployment Insur $2,500 $2,500 $2,500 $0 101-553-5201- Contract Svcs- Labor $300,000 $300,000 $20,000 ($280,000) Reallocate budget to x5212 and x5223 101-553-5212- Contract Svcs- Facility Maint $107,188 $98,888 $338,688 $239,800 Budget for this item from x5201- Venco Western, backflow testing, bee specialist (Mariposa tree trimming service).
101-553-5214- Contract Svcs- Uniforms $8,000 $8,000 $8,000 $0 101-553-5221- Contract Svcs- Rents $36,390 $36,390 $36,390 $0 101-553-5222- Contract Svcs- Vehicle Lease $21,733 $21,733 $21,733 $0 101-553-5223- Contract Svcs- Subscriptions $0 $0 $200 $200 Budget for this item from x5201- zoom 101-553-5300- Utilities Expense $1,500 $1,500 $1,500 $0 101-553-5301- Utility- PhoneRadio $7,000 $7,000 $7,000 $0 101-553-5402- Dues & Memberships $800 $800 $800 $0
101-553-5411- Trainings & Travel $5,000 $5,000 $3,000 ($2,000) Reduce travel for the fiscal year. 101-553-5500- Office Supplies $2,400 $2,400 $2,400 $0
101-553-5510- Safety Supplies $10,000 $10,000 $10,000 $0 101-553-5520- Maintenance Supplies $127,663 $98,663 $50,000 ($48,663) Decrease budget based on projected expenses for the fiscal year. 101-553-5523- Repair Parts $27,500 $27,500 $20,000 ($7,500) Decrease budget based on projected expenses for the fiscal year. 101-553-5526- Small Equipment $24,500 $24,500 $12,000 ($12,500) Decrease budget based on projected expenses for the fiscal year. 101-553-5540- Miscellaneous Supplies $1,000 $30,000 $30,000 $0 101-553-5600- Capital- Equipment $100,000 $108,300 $108,300 $0 101-553-5601- Capital- Structures & Improvem $214,580 $214,580 $214,580 $0 101-553-5602- Capital- Vehicles $10,000 $10,000 $10,000 $0 101-553-5830- Fleet Program Allocation $150,457 $150,457 $137,767 ($12,690) 101-553-5831- Risk Management Allocation $0 $0 $70,823 $70,823 DIVISION SUBTOTAL $2,008,150 $2,008,150 $1,966,855 ($41,295)
FLEET DIVISION
101-554-5100- Wages- Full Time $217,288 $217,288 $217,288 $0 101-554-5102- Wages- Overtime $757 $757 $757 $0
101-554-5110- Other Pay- Cafeteria Earnings $14,041 $14,041 $14,041 $0 101-554-5111- Other Pay- Longevity Pay $1,767 $1,767 $1,767 $0 101-554-5115- Other Pay- AnnualLeave Buyout $1,556 $1,556 $1,556 $0 101-554-5116- Other Pay- Comp Leave Buyout $2,011 $2,011 $2,011 $0 101-554-5130- Taxes- FICA (Employer) $12,389 $12,389 $12,389 $0 101-554-5131- Taxes- Medicare (Employer) $3,020 $3,020 $3,020 $0 101-554-5140-
Agenda Item No. 16
Benefits- PERS $27,651 $27,651
$27,651 $0
CC Agenda 02-20-2024
12 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-554-5142- Benefits- PERS POB Debt Svc Al $6,869 $6,869 $6,869 $0 101-554-5143- Benefits- PERS Unfunded Liabil $35,679 $35,679 $38,150 $2,471 101-554-5150- Benefits- LTD/Life Insurance $899 $899 $899 $0 101-554-5151- Benefits- Def Comp 401K (Empr) $841 $841 $841 $0 101-554-5152- Benefits- Def Comp 457 (Emplr) $1,520 $1,520 $1,520 $0 101-554-5160- Benefits- Medical Insurance $3,031 $3,031 $3,031 $0 101-554-5161- Benefits- Dental Insurance $569 $569 $569 $0 101-554-5162- Benefits- Vision Insurance $45 $45 $45 $0 101-554-5203- Cont Svcs- Print & Advertising $200 $200 $500 $300 101-554-5214- Contract Svcs- Uniforms $3,125 $3,125 $3,125 $0 101-554-5215- Contract Svcs- Vehicle Maint $165,000 $152,000 $157,855 $5,855 Based on actuals and estimated costs for remainder of fiscal year 101-554-5222- Contract Svcs- Vehicle Lease $8,130 $8,130 $8,880 $750 Based on actuals and estimated costs for remainder of fiscal year 101-554-5403- Compliance Fees $25,000 $25,000 $35,000 $10,000 Increase due to higher costs. 101-554-5520- Maintenance Supplies $44,000 $44,000 $85,000 $41,000 Increase due to current costs of lubricants. 101-554-5522- Gasoline $375,000 $375,000 $546,203 $171,203 Higher costs for fuel and estimated repair costs. 101-554-5523- Repair Parts $80,000 $80,000 $126,923 $46,923 Based on actuals and estimated costs for remainder of fiscal year. 101-554-5526- Small Equipment $2,500 $2,500 $2,500 $0
101-554-5600- Capital- Equipment $0 $13,000 $11,800 ($1,200) Based on actuals and estimated costs for remainder of fiscal year. 101-554-5602- Capital- Vehicles $25,000 $25,000 $25,000 $0 101-554-5901- Tsfr Out- Cost Allocation Plan $132,629 $132,629 $132,629 $0 101-554-5832- Fleet Program Contra Allocation Expense ($1,249,772) ($1,249,772) ($1,495,186) ($245,414) 101-554-5831- Risk Management Allocation $55,817 $55,817 $28,117 ($27,700) DIVISION SUBTOTAL ($3,438) ($3,438) $750 $4,188
STORMWATER DIVISION
101-555-5300- Utilities Expense $3,400 $3,400 $3,400 $0 101-555-5411- Trainings & Travel $2,000 $2,000 $2,000 $0 101-555-5500- Office Supplies $1,000 $1,000 $1,000 $0
101-555-5520- Maintenance Supplies $10,000 $18,000 $18,000 $0 101-555-5601- Capital- Structures & Improvem $20,000 $20,000 $20,000 $0 101-555-5900- Tsfr Out- Operating Transfer $40,000 $40,000 $40,000 $0 101-555-5901- Tsfr Out- Cost Allocation Plan $2,257 $2,257 $2,257 $0 DIVISION SUBTOTAL $78,657 $86,657 $86,657 $0
DEPARTMENT GENERAL FUND TOTAL $3,965,568 $3,973,568 $3,831,269 ($142,299)
RECREATION DEPARTMENT
RECREATION ADMINISTRATION DIVISION
101-670-5100- Wages- Full Time $192,931 $192,931 $192,931 $0 101-670-5110- Other Pay- Cafeteria Earnings $4,199 $4,199 $4,199 $0 101-670-5111- Other Pay- Longevity Pay $3,537 $3,537 $3,537 $0 101-670-5113- Other Pay- Auto Allowance $851 $851 $851 $0 101-670-5115- Other Pay- AnnualLeave Buyout $7,100 $7,100 $7,100 $0 101-670-5130- Taxes- FICA (Employer) $11,608 $11,608 $11,608 $0 101-670-5131- Taxes- Medicare (Employer) $2,880 $2,880 $2,880 $0 101-670-5140- Benefits- PERS $33,855 $33,855 $43,716 $9,861 101-670-5142- Benefits- PERS POB Debt Svc Al $7,177 $7,177 $7,177 $0 101-670-5143- Benefits- PERS Unfunded Liabil $37,281 $37,281 $46,313 $9,032 101-670-5150- Benefits- LTD/Life Insurance $942 $942 $942 $0 101-670-5151- Benefits- Def Comp 401K (Empr) $480 $480 $480 $0 101-670-5152- Benefits- Def Comp 457 (Emplr) $1,350 $1,350 $1,350 $0 101-670-5160- Benefits- Medical Insurance $14,792 $14,792 $14,792 $0 101-670-5161- Benefits- Dental Insurance $1,435 $1,435 $1,435 $0 101-670-5162- Benefits- Vision Insurance $284 $284 $284 $0 101-670-5203- Cont Svcs- Print & Advertising $0 $0 $1,000 $1,000 Budget for this item- facebook ads - Increase by $500. 101-670-5220- Contract Svcs- Equipment Lease $30,100 $30,100 $5,000 ($25,100) 101-670-5221-
Agenda Item No. 16
Contract Svcs- Equipment Lease- Rent $0
$0 $13,500 $13,500 Boys and Girls Club Gym estimate for FY 23/24.
CC Agenda 02-20-2024
13 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-670-5222- Contract Svcs- Vehicle Lease $5,408 $5,408 $17,408 $12,000 Budget for this item- one time vehicle lease increase. 101-670-5223- Contract Svcs- Subscriptions $0 $0 $7,000 $7,000 Budget for this item- CivicPlus, QR Codes. 101-670-5404- Banking and Credit Card Fees $3,600 $3,600 $19,000 $15,400 Increase in volume of credit card processing fees. 101-670-5411- Trainings & Travel $1,500 $1,500 $3,500 $2,000 VCLA Training , additional appropriation to cover costs for the year. 101-670-5831- Risk Management Allocation $9,194 $9,194 $36,198 $27,004 DIVISION SUBTOTAL $370,504 $370,504 $442,201 $71,697
COMMUNITY CENTER DIVISION
101-671-5100- Wages- Full Time $159,741 $159,741 $159,741 $0 101-671-5101- Wages- Part Time $36,687 $36,687 $36,687 $0 101-671-5102- Wages- Overtime $1,107 $1,107 $1,107 $0
101-671-5110- Other Pay- Cafeteria Earnings $6,299 $6,299 $6,299 $0 101-671-5111- Other Pay- Longevity Pay $2,571 $2,571 $2,571 $0 101-671-5115- Other Pay- AnnualLeave Buyout $7,200 $7,200 $7,200 $0 101-671-5130- Taxes- FICA (Employer) $6,120 $6,120 $6,120 $0 101-671-5131- Taxes- Medicare (Employer) $1,434 $1,434 $1,434 $0 101-671-5140- Benefits- PERS $28,335 $28,335 $28,335 $0 101-671-5142- Benefits- PERS POB Debt Svc Al $8,511 $8,511 $8,511 $0 101-671-5143- Benefits- PERS Unfunded Liabil $44,212 $44,212 $32,751 ($11,461) 101-671-5150- Benefits- LTD/Life Insurance $817 $817 $817 $0 101-671-5151- Benefits- Def Comp 401K (Empr) $820 $820 $820 $0 101-671-5152- Benefits- Def Comp 457 (Emplr) $0 $0 $0 $0 101-671-5160- Benefits- Medical Insurance $2,560 $2,560 $2,560 $0 101-671-5161- Benefits- Dental Insurance $70 $70 $70 $0 101-671-5162- Benefits- Vision Insurance $181 $181 $181 $0 101-671-5164- Benefits- Clothing Exp Reimb $700 $700 $0 ($700) Reallocate to x5540, this line item for HR only. 101-671-5204- Contract- Professional Svc $64,100 $64,100 $8,100 ($56,000) $8.1k for Senior exercise program. Reallocate $53k to x5234. 101-671-5212- Contract Svcs- Facility Maint $5,100 $5,100 $5,100 $0 101-671-5215- Contract Svcs- Vehicle Maint $0 $0 $100 $100 Budget for this item- car washes 101-671-5234 Contract Svcs- Comm Promotions $0 $0 $53,000 $53,000 Budget for this item from x5204 101-671-5402- Dues & Memberships $300 $300 $300 $0
101-671-5411- Trainings & Travel $4,500 $4,500 $4,500 $0 101-671-5540- Miscellaneous Supplies $9,000 $9,000 $9,700 $700 Budget for this item from x5164. 101-671-5831- Risk Management Allocation $12,002 $12,002 $18,001 $5,999 DIVISION SUBTOTAL $402,367 $402,367 $394,005 ($8,362)
PARKS & FACILITIES DIVISION
101-672-5212- Contract Svcs- Facility Maint $1,500 $1,500 $1,500 $0 101-672-5220- Contract Svcs- Equipment Lease $20,000 $20,000 $5,000 ($15,000) Reallocate budget to x5540. 101-672-5300- Utilities Expense $30,400 $30,400 $30,400 $0 101-672-5540- Miscellaneous Supplies $5,200 $5,200 $20,200 $15,000 Budget for this item from x5220.
DIVISION SUBTOTAL $57,100 $57,100 $57,100 $0
LIFEGUARDS DIVISION
101-673-5100- Wages- Full Time $54,000 $54,000 $54,000 $0 101-673-5101- Wages- Part Time $290,000 $290,000 $290,000 $0 101-673-5102- Wages- Overtime $5,037 $5,037 $5,037 $0
101-673-5115- Other Pay- AnnualLeave Buyout $4,200 $4,200 $4,200 $0 101-673-5130- Taxes- FICA (Employer) $21,390 $21,390 $21,390 $0 101-673-5131- Taxes- Medicare (Employer) $5,003 $5,003 $5,003 $0 101-673-5140- Benefits- PERS $15,000 $15,000 $21,052 $6,052 101-673-5142- Benefits- PERS POB Debt Svc Al $4,806 $4,806 $4,806 $0 101-673-5143- Benefits- PERS Unfunded Liabil $24,967 $24,967 $22,208 ($2,759) 101-673-5150- Benefits- LTD/Life Insurance $10,485 $10,485 $10,485 $0 101-673-5152- Benefits- Def Comp 457 (Emplr) $1,620 $1,620 $1,620 $0 101-673-5160- Benefits- Medical Insurance $5,011 $5,011 $5,011 $0 101-673-5161-
Agenda Item No. 16
Benefits- Dental Insurance $1,012 $1,012
$1,012 $0
CC Agenda 02-20-2024
14 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
101-673-5164- Benefits- Clothing Exp Reimb $5,000 $5,000 $0 ($5,000) Reallocate budget to x5214 for uniforms- this account only for HR. 101-673-5165- Benefits- Unemployment Insur $5,000 $5,000 $5,000 $0 101-673-5204- Contract- Professional Svc $1,000 $1,000 $1,000 $0 101-673-5214- Contract Svcs- Uniforms $0 $0 $5,000 $5,000 Budget for this item from x5164. 101-673-5220- Contract Svcs- Equipment Lease $25,000 $25,000 $23,000 ($2,000) Reallocate budget to x5301. 101-673-5301- Utility- PhoneRadio $3,000 $3,000 $5,000 $2,000 Budget for this item from x5220. 101-673-5402- Dues & Memberships $500 $500 $500 $0
101-673-5411- Trainings & Travel $4,500 $4,500 $4,500 $0 101-673-5540- Miscellaneous Supplies $12,050 $12,050 $12,050 $0 101-673-5830- Fleet Program Allocation $65,765 $65,765 $26,163 ($39,602) 101-673-5831- Risk Management Allocation $0 $0 $35,714 $35,714 DIVISION SUBTOTAL $564,346 $564,346 $563,751 ($595)
DEPARTMENT TOTAL $1,394,317 $1,394,317 $1,457,058 $62,741
HOUSING & FACILITIES DEPARTMENT
FACILITIES MAINTENANCE DIVISION
101-780-5100- Wages- Full Time $618,945 $618,945 $618,945 $0 101-780-5101- Wages- Part Time $62,749 $62,749 $62,749 $0 101-780-5102- Wages- Overtime $68,639 $68,639 $68,639 $0 101-780-5103- Wages- Standby $17,783 $17,783 $17,783 $0 101-780-5110- Other Pay- Cafeteria Earnings $29,549 $29,549 $29,549 $0 101-780-5111- Other Pay- Longevity Pay $7,200 $7,200 $7,200 $0 101-780-5113- Other Pay- Auto Allowance $2,937 $2,937 $2,937 $0 101-780-5114- Other Pay- Bilingual Premium $4,095 $4,095 $4,095 $0 101-780-5115- Other Pay- AnnualLeave Buyout $20,828 $20,828 $20,828 $0 101-780-5116- Other Pay- Comp Leave Buyout $6,078 $6,078 $6,078 $0 101-780-5130- Taxes- FICA (Employer) $38,316 $38,316 $38,316 $0 101-780-5131- Taxes- Medicare (Employer) $8,892 $8,892 $8,892 $0 101-780-5140- Benefits- PERS $79,592 $79,592 $110,460 $30,868 101-780-5142- Benefits- PERS POB Debt Svc Al $23,183 $23,183 $23,183 $0 101-780-5143- Benefits- PERS Unfunded Liabil $120,426 $120,426 $119,999 ($427) 101-780-5150- Benefits- LTD/Life Insurance $2,027 $2,027 $2,027 $0 101-780-5151- Benefits- Def Comp 401K (Empr) $1,219 $1,219 $1,219 $0 101-780-5152- Benefits- Def Comp 457 (Emplr) $2,959 $2,959 $2,959 $0 101-780-5160- Benefits- Medical Insurance $42,161 $42,161 $42,161 $0 101-780-5161- Benefits- Dental Insurance $3,040 $3,040 $3,040 $0 101-780-5162- Benefits- Vision Insurance $211 $211 $211 $0 101-780-5164- Benefits- Clothing Exp Reimb $4,000 $4,000 $0 ($4,000) Reallocate budget to x5214 for uniforms- this account only for HR. 101-780-5212- Contract Svcs- Facility Maint $126,000 $126,000 $159,000 $33,000 Additional appropriation based on expected repairs/maint. 101-780-5214- Contract Svcs- Uniforms $0 $0 $4,000 $4,000 Budget for this item from x5164. 101-780-5215- Contract Svcs- Vehicle Maint $0 $0 $500 $500 Budget for this item- car washes. 101-780-5221- Contract Svcs- Rents $105,000 $105,000 $105,000 $0 101-780-5222- Contract Svcs- Vehicle Lease $38,188 $38,188 $38,188 $0 101-780-5300- Utilities Expense $4,000 $4,000 $6,500 $2,500 101-780-5301- Utility- PhoneRadio $3,600 $3,600 $4,600 $1,000 101-780-5401- Management Fees $122,000 $122,000 $45,000 ($77,000) Reduce budget to reflect actual HOA Fees paid. 101-780-5411- Trainings & Travel $3,000 $3,000 $3,000 $0 101-780-5500- Office Supplies $2,000 $2,000 $2,000 $0
101-780-5510- Safety Supplies $1,200 $1,200 $1,200 $0
101-780-5520- Maintenance Supplies $88,500 $88,500 $88,500 $0 101-780-5526- Small Equipment $25,000 $25,000 $25,000 $0 101-780-5601- Capital- Structures & Improvem $7,500 $7,500 $7,500 $0 101-780-5830- Fleet Program Allocation $89,597 $89,597 $42,526 ($47,071) 101-780-5831- Risk Management Allocation $0 $0 $94,479 $94,479 Budget combined Fleet/Risk. Increase due to higher fleet costs.
DEPARTMENT GENERAL FUND TOTAL $1,780,414 $1,780,414 $1,818,263 $37,849 Agenda Item No. 16 Page 25 of 55 CC Agenda 02-20-2024
15 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
EXPENSE TOTAL $26,617,547 $26,776,547 $27,092,842 $316,295
DRAINAGE ASSESSMENT DISTRICT FUND
REVENUE
201-000-4107- Property Tax- Assessment ($185,050) ($185,050) ($185,050) $0 REVENUE TOTAL ($185,050) ($185,050) ($185,050) $0
EXPENSES
201-556-5201- Contract Svcs- Labor $50,000 $50,000 $50,000 $0 201-556-5204- Contract- Professional Svc $50,000 $40,000 $40,000 $0 201-556-5520- Maintenance Supplies $0 $10,000 $10,000 $0 201-556-5901- Tsfr Out- Cost Allocation Plan $86,122 $86,122 $86,122 $0 EXPENSE TOTAL $186,122 $186,122 $186,122 $0
STREET LIGHT ASSESSMENT DISTRICT FUND
REVENUE
202-000-4107- Property Tax- Assessment ($132,893) ($132,893) ($132,893) $0 202-000-4900- Tsfr In- Operating Transfer ($40,000) ($40,000) ($40,000) $0 REVENUE TOTAL ($172,893) ($172,893) ($172,893) $0
EXPENSES
202-557-5300- Utilities Expense $165,000 $165,000 $165,000 $0 202-557-5901- Tsfr Out- Cost Allocation Plan $7,893 $7,893 $7,893 $0 EXPENSE TOTAL $172,893 $172,893 $172,893 $0
MEDIAN ASSESSMENT DISTRICT FUND
REVENUE
203-000-4107- Property Tax- Assessment ($176,060) ($176,060) ($176,060) $0 REVENUE TOTAL ($176,060) ($176,060) ($176,060) $0
EXPENSES
203-558-5201- Contract Svcs- Labor $65,000 $65,000 $65,000 $0 203-558-5300- Utilities Expense $2,500 $2,500 $2,500 $0 203-558-5520- Maintenance Supplies $2,500 $2,500 $2,500 $0 203-558-5601- Capital- Structures & Improvem $20,000 $20,000 $20,000 $0 203-558-5901- Tsfr Out- Cost Allocation Plan $83,487 $83,487 $83,487 $0 EXPENSE TOTAL $173,487 $173,487 $173,487 $0
GAS TAX FUND
REVENUE
204-000-4120- Gas Tax Section 2103 ($219,948) ($219,948) ($219,948) $0 204-000-4121- Gas Tax Section 2105 ($145,650) ($145,650) ($145,650) $0 204-000-4122- Gas Tax Section 2106 ($95,900) ($95,900) ($95,900) $0 204-000-4123- Gas Tax Section 2107 ($174,945) ($174,945) ($174,945) $0 204-000-4124- Gas Tax Section 2107.5 ($5,000) ($5,000) ($5,000) $0 204-000-4134- SB1 Road Maintenance & Rehab ($575,496) ($575,496) ($575,496) $0 204-000-4600- Interest Revenue ($28,332) ($28,332) ($28,332) $0 204-000-4800- Miscellaneous Revenue ($1,500) ($1,500) ($1,500) $0 REVENUE TOTAL ($1,246,771) ($1,246,771) ($1,246,771) $0
EXPENSES
204-551-5100- Wages- Full Time $52,032 $52,032 $52,032 $0 204-551-5102- Wages- Overtime $14 $14 $14 $0
204-551-5110- Other Pay- Cafeteria Earnings $750 $750 $750 $0 204-551-5116- Other Pay- Comp Leave Buyout $303 $303 $303 $0 204-551-5130- Taxes- FICA (Employer) $1,967 $1,967 $1,967 $0 204-551-5131- Taxes- Medicare (Employer) $504 $504 $504 $0 204-551-5140- Benefits- PERS $2,709 $2,709 $3,952 $1,243 Agenda Item No. 16 Page 26 of 55 CC Agenda 02-20-2024
16 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
204-551-5142- Benefits- PERS POB Debt Svc Al $547 $547 $547 $0 204-551-5143- Benefits- PERS Unfunded Liabil $2,843 $2,843 $3,896 $1,053 204-551-5150- Benefits- LTD/Life Insurance $127 $127 $127 $0 204-551-5152- Benefits- Def Comp 457 (Emplr) $504 $504 $504 $0 204-551-5160- Benefits- Medical Insurance $2,269 $2,269 $2,269 $0 204-551-5161- Benefits- Dental Insurance $34 $34 $34 $0 204-551-5162- Benefits- Vision Insurance $29 $29 $29 $0 204-551-5201- Contract Svcs- Labor $0 $0 $40,000 $40,000 Budget for this item- Express Services outside labor. 204-551-5204- Contract- Professional Svc $0 $0 $20,000 $20,000 Budget for this item- Chrisp Co. 204-551-5211- Contract Svcs- Equipmt Maint $65,000 $65,000 $65,000 $0 204-551-5220- Contract Svcs- Equipment Lease $248,516 $248,516 $200,516 ($48,000) 204-551-5520- Maintenance Supplies $15,500 $15,500 $15,500 $0 204-551-5523- Repair Parts $14,000 $14,000 $14,000 $0
204-551-5524- Road Materials $20,000 $20,000 $20,000 $0 204-551-5525- Street Signs $10,000 $10,000 $15,000 $5,000 204-551-5526- Small Equipment $0 $0 $1,000 $1,000
204-551-5600- Capital- Equipment $15,000 $15,000 $15,000 $0 204-551-5601- Capital- Structures & Improvem $290,000 $290,000 $290,000 $0 204-551-5901- Tsfr Out- Cost Allocation Plan $19,001 $19,001 $19,001 $0 204-551-5903- Tsfr Out- Risk Mgmt Alloc $24,730 $24,730 $4,134 ($20,596) EXPENSE TOTAL $786,379 $786,379 $786,079 ($300)
TRAFFIC SAFETY FUND
REVENUE
205-000-4413- Court Fines ($20,000) ($20,000) ($20,000) $0 REVENUE TOTAL ($20,000) ($20,000) ($20,000) $0
EXPENSES
205-552-5900- Tsfr Out- Operating Transfer $0 $0 $20,000 $20,000 Budget revenue transfer out to General Fund (year-end entry) EXPENSE TOTAL $0 $0 $20,000 $20,000
TDA ARTICLE 4- LOCAL TRANSPORTATION FUND
REVENUE
206-000-4600- Interest Revenue ($1,417) ($1,417) ($1,417) $0 REVENUE TOTAL ($1,417) ($1,417) ($1,417) $0
EXPENSES
206-552-5204- Contract- Professional Svc $1,400 $1,400 $1,400 $0 EXPENSE TOTAL $1,400 $1,400 $1,400 $0
TDA ARTICLE 3- BIKE & PEDESTRIAN FUND
REVENUE
207-000-4133- Other Tax- TDA Art3 Bike Path ($15,600) ($15,600) ($15,600) $0 207-000-4600- Interest Revenue ($218) ($218) ($218) $0
REVENUE TOTAL ($15,818) ($15,818) ($15,818) $0
EXPENSES
207-552-5520- Maintenance Supplies $10,000 $10,000 $10,000 $0 EXPENSE TOTAL $10,000 $10,000 $10,000 $0
COMMUNITY BENEFIT FUND
REVENUE
208-000-4713- Community Benefit Fund Contr ($118,000) ($118,000) ($118,000) $0 REVENUE TOTAL ($118,000) ($118,000) ($118,000) $0
EXPENSES
208-111-5234- Cont Svcs- Comm Promotions $118,000 $118,000 $118,000 $0 Agenda Item No. 16
EXPENSE TOTAL $118,000 $118,000
$118,000 $0
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17 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
NEIGHBORHOOD PRESERVATION FUND
REVENUE
209-000-4600- Interest Revenue ($5,677) ($5,677) ($5,677) $0 209-000-4607- Loan Payoff Interest Revenue ($8,010) ($8,010) ($8,010) $0 209-000-4718- Loan Payoff Revenue ($31,000) ($31,000) ($31,000) $0 REVENUE TOTAL ($44,687) ($44,687) ($44,687) $0
EXPENSES
209-334-5100- Wages- Full Time $33,478 $33,478 $33,478 $0 209-334-5110- Other Pay- Cafeteria Earnings $29 $29 $29 $0 209-334-5111- Other Pay- Longevity Pay $1,127 $1,127 $1,127 $0 209-334-5130- Taxes- FICA (Employer) $2,134 $2,134 $2,134 $0 209-334-5131- Taxes- Medicare (Employer) $503 $503 $503 $0 209-334-5140- Benefits- PERS $7,926 $7,926 $9,231 $1,305 209-334-5142- Benefits- PERS POB Debt Svc Al $2,455 $2,455 $2,455 $0 209-334-5143- Benefits- PERS Unfunded Liabil $12,754 $12,754 $13,405 $651 209-334-5150- Benefits- LTD/Life Insurance $211 $211 $211 $0 209-334-5152- Benefits- Def Comp 457 (Emplr) $1,004 $1,004 $1,004 $0 209-334-5160- Benefits- Medical Insurance $2,296 $2,296 $2,296 $0 209-334-5161- Benefits- Dental Insurance $127 $127 $127 $0 209-334-5162- Benefits- Vision Insurance $29 $29 $29 $0 209-334-5204- Contract- Professional Svc $1,000 $1,000 $1,000 $0 209-334-5243- Rehab Rebate Payment $20,000 $20,000 $20,000 $0 209-334-5500- Office Supplies $250 $250 $250 $0
209-334-5501- Postage $300 $300 $300 $0
209-334-5901- Tsfr Out- Cost Allocation Plan $14,601 $14,601 $14,601 $0 209-334-5903- Tsfr Out- Risk Mgmt Alloc $11,282 $11,282 $5,833 ($5,449) EXPENSE TOTAL $111,506 $111,506 $108,013 ($3,493)
GRANT TRACKING FUND
REVENUE
210-000-4700- Federal Grants ($13,000) ($13,000) ($13,000) $0 EMPG Grant. 210-000-4701- State & Local Grants ($101,200) ($101,200) ($7,811,200) $7,710,000 Increase by State Grant Reimbursements for Bubbling Springs & Moranda Park Projects.
210-000-4800- Miscellaneous Revenue ($420) ($420) ($420) $0 REVENUE TOTAL ($114,620) ($114,620) ($7,824,620) $7,710,000
EXPENSES
210-330-5204 Contract- Professional Svc $7,710,000 $7,710,000 SB2 GRANT, Bubbling Springs & Moranda Park Projects. 210-440-5900- Tsfr Out- Operating Transfer $100,000 $100,000 $100,000 $0 COPS Grant . 210-670-5234- Cont Svcs- Comm Promotions $2,900 $2,900 $2,900 $0 Senior Nutrition Grant.
EXPENSE TOTAL $102,900 $102,900 $7,812,900 $7,710,000
ARPA TRACKING FUND
EXPENSES
211-111-5234- Cont Svcs- Comm Promotions $240,000 $0 $0 $0 211-111-5600- Capital- Equipment $0 $190,000 $190,000 $0 Agenda Management & Laserfische. 211-550-5600- Capital- Equipment $310,000 $0 $15,000 $15,000 Touchless Parking Meters - Move to PW from Facilities. 211-672-5600- Capital- Equipment $15,000 $15,000 $0 ($15,000) EXPENSE TOTAL $565,000 $205,000 $205,000 $0
SURPLUS PROPERTY AUTH FUND
REVENUE
212-000-4505-
Agenda Item No. 16
Rent- Residential ($77,801) ($77,801)
($77,801) $0
CC Agenda 02-20-2024
18 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
212-000-4600- Interest Revenue ($48,093) ($48,093) ($48,093) $0 REVENUE TOTAL ($125,894) ($125,894) ($125,894) $0
EXPENSES
212-781-5200- Contract Svcs- Audit $10,000 $10,000 $10,000 $0 212-781-5204- Contract- Professional Svc $30,000 $30,000 $27,000 ($3,000) Reallocate budget to x5300. 212-781-5212- Contract Svcs- Facility Maint $20,000 $20,000 $20,000 $0 212-781-5300- Utilities Expense $0 $0 $3,000 $3,000 Budget for this item from x5204. 212-781-5401- Management Fees $6,224 $6,224 $6,224 $0
212-781-5901- Tsfr Out- Cost Allocation Plan $2,466 $2,466 $2,466 $0 212-781-5903- Tsfr Out- Risk Mgmt Alloc $10,000 $10,000 $0 ($10,000) EXPENSE TOTAL $78,690 $78,690 $68,690 ($10,000)
HOUSING SUCCESSOR AGENCY FUND
REVENUE
213-000-4415- Late Payment Fees ($100) ($100) ($100) $0 213-000-4505- Rent- Residential ($361,200) ($361,200) ($361,200) $0 213-000-4600- Interest Revenue ($52,595) ($52,595) ($52,595) $0 213-000-4718- Loan Payoff Revenue ($100,000) ($100,000) ($100,000) $0 213-000-4800- Miscellaneous Revenue ($400) ($400) ($400) $0 REVENUE TOTAL ($514,295) ($514,295) ($514,295) $0
EXPENSES
213-781-5200- Contract Svcs- Audit $7,700 $7,700 $7,700 $0 213-781-5202- Contract Svcs- Legal $10,000 $10,000 $10,000 $0 213-781-5204- Contract- Professional Svc $0 $0 $10,000 $10,000 Reallocate budget between x5212, x5300, x5402, and x5903. 213-781-5212- Contract Svcs- Facility Maint $0 $0 $30,000 $30,000 Reallocate budget between x5204, x5300, x5402, and x5903. 213-781-5300- Utilities Expense $45,000 $45,000 $40,000 ($5,000) Reallocate budget between x5204, x5212, x5402, and x5903. 213-781-5400- Administrative Fees $1,000 $1,000 $1,000 $0 213-781-5401- Management Fees $28,896 $28,896 $28,896 $0 213-781-5402- Dues & Memberships $30,000 $30,000 $15,000 ($15,000) Reallocate budget between x5204, x5212, x5300, and x5903. 213-781-5520- Maintenance Supplies $50,000 $50,000 $50,000 $0 213-781-5901- Tsfr Out- Cost Allocation Plan $15,248 $15,248 $15,248 $0 213-781-5903- Tsfr Out- Risk Mgmt Alloc $20,000 $20,000 $0 ($20,000) Reallocate budget between x5204, x5212, x5300, and x5402.
EXPENSE TOTAL $207,844 $207,844 $207,844 $0
WATER OPERATIONS FUND
REVENUE
301-000-4415- Late Payment Fees ($95,000) ($95,000) ($95,000) $0 301-000-4550- Wtr Fixed- Commercial/Irrigati ($484,127) ($484,127) ($484,127) $0 301-000-4551- Wtr Fixed- Multi Unit Resident ($238,893) ($238,893) ($238,893) $0 301-000-4552- Wtr Fixed- Single Unit Residen ($1,731,021) ($1,731,021) ($1,731,021) $0 301-000-4553- Wtr Variable- Commercial/Irr ($1,882,208) ($1,882,208) ($1,882,208) $0 301-000-4554- Wtr Variable- Multi Unit Resid ($1,064,819) ($1,064,819) ($1,064,819) $0 301-000-4555- Wtr Variable- SingleUnit Resid ($2,611,700) ($2,611,700) ($2,611,700) $0 301-000-4556- Wtr Revenue- Fire Protection ($7,800) ($7,800) ($7,800) $0 301-000-4591- PHWA- Billing Adjustment ($4,000) ($4,000) ($4,000) $0 301-000-4600- Interest Revenue ($285,168) ($285,168) ($285,168) $0 301-000-4800- Miscellaneous Revenue $0 $0 $0 $0
REVENUE TOTAL ($8,404,736) ($8,404,736) ($8,404,736) $0
EXPENSES
301-560-5100- Wages- Full Time $657,017 $657,017 $657,017 $0 301-560-5101- Wages- Part Time $0 $0 $0 $0
301-560-5102- Wages- Overtime $36,000 $36,000 $36,000 $0 301-560-5103- Wages- Standby $20,000 $20,000 $20,000 $0 301-560-5110- Other Pay- Cafeteria Earnings $27,707 $27,707 $27,707 $0 Agenda Item No. 16 Page 29 of 55 CC Agenda 02-20-2024
19 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
301-560-5111- Other Pay- Longevity Pay $4,424 $4,424 $4,424 $0 301-560-5113- Other Pay- Auto Allowance $4,679 $4,679 $4,679 $0 301-560-5114- Other Pay- Bilingual Premium $4,388 $4,388 $4,388 $0 301-560-5115- Other Pay- AnnualLeave Buyout $11,000 $11,000 $11,000 $0 301-560-5116- Other Pay- Comp Leave Buyout $2,475 $2,475 $2,475 $0 301-560-5130- Taxes- FICA (Employer) $35,813 $35,813 $35,813 $0 301-560-5131- Taxes- Medicare (Employer) $8,333 $8,333 $8,333 $0 301-560-5140- Benefits- PERS $113,663 $113,663 $83,923 ($29,740) 301-560-5142- Benefits- PERS POB Debt Svc Al $24,151 $24,151 $24,151 $0 301-560-5143- Benefits- PERS Unfunded Liabil $125,455 $125,455 $121,829 ($3,626) 301-560-5150- Benefits- LTD/Life Insurance $2,680 $2,680 $2,680 $0 301-560-5151- Benefits- Def Comp 401K (Empr) $743 $743 $743 $0 301-560-5152- Benefits- Def Comp 457 (Emplr) $2,141 $2,141 $2,141 $0 301-560-5160- Benefits- Medical Insurance $50,626 $50,626 $50,626 $0 301-560-5161- Benefits- Dental Insurance $2,995 $2,995 $2,995 $0 301-560-5162- Benefits- Vision Insurance $576 $576 $576 $0 301-560-5203- Cont Svcs- Print & Advertising $12,426 $12,426 $12,426 $0 301-560-5204- Contract- Professional Svc $754,125 $739,525 $477,525 ($262,000) Reallocate budget to x5212, x5214, x5215, x5220, x5223, x5250, and x5540; Water Rate Study and Well Destruction (reduced rate study by $50k).
301-560-5212- Contract Svcs- Facility Maint $0 $0 $10,000 $10,000 Budget for this item from x5204- Johnson controls, bee specialist. 301-560-5214- Contract Svcs- Uniforms $0 $0 $10,000 $10,000 Budget for this item from x5204. 301-560-5215- Contract Svcs- Vehicle Maint $0 $0 $500 $500 Budget for this item from x5204- car washes. 301-560-5220- Contract Svcs- Equipment Lease $0 $0 $10,000 $10,000 Budget for this item from x5204- copiers, fence factory, trench shoring. 301-560-5222- Contract Svcs- Vehicle Lease $27,616 $27,616 $27,616 $0 301-560-5223- Contract Svcs- Subscriptions $0 $0 $300 $300 Budget for this item from 5204- Weathermatic. 301-560-5230- Contract Svcs- Test & Analysis $20,000 $20,000 $20,000 $0 301-560-5250- Contingency $0 $0 $503,000 $503,000 Partial budget for this item from x5204- Payment for PHWA OPEB and Pension Obligation Costs.
301-560-5300- Utilities Expense $10,000 $10,000 $10,000 $0 301-560-5301- Utility- PhoneRadio $7,000 $7,000 $7,000 $0 301-560-5302- Water- Fixed $1,813,000 $1,813,000 $1,813,000 $0 301-560-5303- Water- Variable $1,961,000 $1,961,000 $1,961,000 $0 301-560-5402- Dues & Memberships $13,350 $13,350 $13,350 $0 301-560-5411- Trainings & Travel $9,000 $9,000 $9,000 $0 301-560-5500- Office Supplies $4,000 $4,000 $4,000 $0
301-560-5510- Safety Supplies $5,000 $5,000 $5,000 $0
301-560-5520- Maintenance Supplies $136,320 $136,320 $136,320 $0 301-560-5523- Repair Parts $50,000 $50,000 $50,000 $0
301-560-5526- Small Equipment $116,000 $116,000 $116,000 $0 301-560-5540- Miscellaneous Supplies $300 $300 $1,500 $1,200 Budget for this item from x5204. 301-560-5600- Capital- Equipment $50,000 $58,000 $58,000 $0 301-560-5601- Capital- Structures & Improvem $0 $14,600 $14,600 $0 301-560-5602- Capital - Vehicles $0 $0 $50,000 $50,000 Dump Truck. Share of Dump truck expected to be purchased in FY24. 301-560-5802- Debt Svc- Note Principal Exp $515,881 $515,881 $515,881 $0 301-560-5803- Debt Svc- Note Interest Exp $578,626 $578,626 $578,626 $0 301-560-5804- Debt Svc- Loan Principal Pmt $0 $0 $0 $0
301-560-5805- Debt Svc- Loan Interest Pmt $0 $0 $7,556 $7,556 Interest expense associated with the Engie Project Sterling Loan. 301-560-5813- PCard Holding Expense $0 $0 $0 $0
301-560-5901- Tsfr Out- Cost Allocation Plan $512,123 $512,123 $512,123 $0 301-560-5902- Tsfr Out- Fleet Program Alloc $504,292 $504,292 $80,026 ($424,266) 301-560-5903- Tsfr Out- Risk Mgmt Alloc $0 $0 $95,904 $95,904 Agenda Item No. 16
EXPENSE TOTAL $8,234,925 $8,242,925
$8,211,753 ($31,172)
CC Agenda 02-20-2024
20 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
WATER PLANT OPERATIONS FUND
REVENUE
302-000-4719- Water Operations Reimb- PHWA ($1,753,769) ($1,753,769) ($1,753,769) $0 REVENUE TOTAL ($1,753,769) ($1,753,769) ($1,753,769) $0
EXPENSES
302-561-5100- Wages- Full Time $340,464 $340,464 $340,464 $0 302-561-5101- Wages- Part Time $8,147 $8,147 $8,147 $0
302-561-5102- Wages- Overtime $35,000 $35,000 $35,000 $0 302-561-5103- Wages- Standby $20,000 $20,000 $20,000 $0 302-561-5110- Other Pay- Cafeteria Earnings $13,843 $13,843 $13,843 $0 302-561-5111- Other Pay- Longevity Pay $2,644 $2,644 $2,644 $0 302-561-5113- Other Pay- Auto Allowance $1,454 $1,454 $1,454 $0 302-561-5114- Other Pay- Bilingual Premium $702 $702 $702 $0 302-561-5115- Other Pay- AnnualLeave Buyout $4,230 $4,230 $4,230 $0 302-561-5130- Taxes- FICA (Employer) $15,646 $15,646 $15,646 $0 302-561-5131- Taxes- Medicare (Employer) $3,853 $3,853 $3,853 $0 302-561-5140- Benefits- PERS $51,859 $51,859 $64,323 $12,464 302-561-5142- Benefits- PERS POB Debt Svc Al $10,911 $10,911 $10,911 $0 302-561-5143- Benefits- PERS Unfunded Liabil $56,678 $56,678 $59,885 $3,207 302-561-5150- Benefits- LTD/Life Insurance $1,260 $1,260 $1,260 $0 302-561-5151- Benefits- Def Comp 401K (Empr) $151 $151 $151 $0 302-561-5152- Benefits- Def Comp 457 (Emplr) $536 $536 $536 $0 302-561-5160- Benefits- Medical Insurance $17,718 $17,718 $17,718 $0 302-561-5161- Benefits- Dental Insurance $1,525 $1,525 $1,525 $0 302-561-5162- Benefits- Vision Insurance $209 $209 $209 $0 302-561-5204- Contract- Professional Svc $299,000 $299,000 $299,000 $0 302-561-5211- Contract Svcs- Equipmt Maint $10,200 $10,200 $10,200 $0 302-561-5214- Contract Svcs- Uniforms $0 $0 $5,500 $5,500 302-561-5223- Contract Svcs- Subscriptions $0 $0 $500 $500 302-561-5230- Contract Svcs- Test & Analysis $44,400 $44,400 $44,400 $0 302-561-5300- Utilities Expense $210,000 $210,000 $210,000 $0 302-561-5301- Utility- PhoneRadio $2,000 $2,000 $2,000 $0 302-561-5402- Dues & Memberships $7,100 $7,100 $7,100 $0 302-561-5411- Trainings & Travel $6,120 $6,120 $6,120 $0 302-561-5500- Office Supplies $4,500 $4,500 $4,500 $0
302-561-5510- Safety Supplies $1,020 $1,020 $3,020 $2,000 302-561-5520- Maintenance Supplies $180,000 $180,000 $180,000 $0 302-561-5521- Chemicals $230,000 $230,000 $230,000 $0
302-561-5600- Capital- Equipment $50,000 $50,000 $50,000 $0 302-561-5901- Tsfr Out- Cost Allocation Plan $174,917 $174,917 $174,917 $0 302-561-5903- Tsfr Out- Risk Mgmt Alloc $95,704 $95,704 $45,406 ($50,298) EXPENSE TOTAL $1,901,791 $1,901,791 $1,875,164 ($26,627)
WASTEWATER OPERATIONS FUND
REVENUE
303-000-4415- Late Payment Fees ($41,616) ($41,616) ($41,616) $0 303-000-4560- Wastewater Services- Citywide ($3,588,300) ($3,588,300) ($3,588,300) $0 303-000-4561- Wastewater Services- Navy ($25,000) ($25,000) ($25,000) $0 303-000-4600- Interest Revenue ($90,126) ($90,126) ($90,126) $0 303-000-4721- Storm Drain Maintenance Reimb ($3,329) ($3,329) ($3,329) $0 303-000-4800- Miscellaneous Revenue ($2,000) ($2,000) ($2,000) $0 303-000-4900- Tsfr In- Operating Transfer ($40,000) ($40,000) ($40,000) $0 REVENUE TOTAL ($3,790,371) ($3,790,371) ($3,790,371) $0 Agenda Item No. 16 Page 31 of 55 CC Agenda 02-20-2024
21 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
EXPENSES
303-562-5100- Wages- Full Time $828,006 $828,006 $828,006 $0 303-562-5101- Wages- Part Time $0 $0 $0 $0
303-562-5102- Wages- Overtime $15,000 $15,000 $15,000 $0 303-562-5103- Wages- Standby $30,000 $30,000 $30,000 $0 303-562-5110- Other Pay- Cafeteria Earnings $14,456 $14,456 $14,456 $0 303-562-5111- Other Pay- Longevity Pay $10,520 $10,520 $10,520 $0 303-562-5113- Other Pay- Auto Allowance $9,648 $9,648 $9,648 $0 303-562-5114- Other Pay- Bilingual Premium $702 $702 $702 $0 303-562-5115- Other Pay- AnnualLeave Buyout $14,839 $14,839 $14,839 $0 303-562-5116- Other Pay- Comp Leave Buyout $2,553 $2,553 $2,553 $0 303-562-5130- Taxes- FICA (Employer) $29,290 $29,290 $29,290 $0 303-562-5131- Taxes- Medicare (Employer) $8,808 $8,808 $8,808 $0 303-562-5140- Benefits- PERS $179,368 $179,368 $93,940 ($85,428) 303-562-5142- Benefits- PERS POB Debt Svc Al $31,955 $31,955 $31,955 $0 303-562-5143- Benefits- PERS Unfunded Liabil $165,996 $165,996 $157,980 ($8,016) 303-562-5150- Benefits- LTD/Life Insurance $3,488 $3,488 $3,488 $0 303-562-5151- Benefits- Def Comp 401K (Empr) $2,951 $2,951 $2,951 $0 303-562-5152- Benefits- Def Comp 457 (Emplr) $2,856 $2,856 $2,856 $0 303-562-5160- Benefits- Medical Insurance $43,491 $43,491 $43,491 $0 303-562-5161- Benefits- Dental Insurance $1,527 $1,527 $1,527 $0 303-562-5162- Benefits- Vision Insurance $317 $317 $317 $0 303-562-5204- Contract- Professional Svc $0 $0 $120,000 $120,000 Dataprose, underground service alert, ADS & Rate study (reduced by $50k rate study).
303-562-5212- Contract Svcs- Facility Maint $0 $0 $5,000 $5,000 Budget for this item- Johnson Controls, Alarm services. 303-562-5214- Contract Svcs- Uniforms $0 $0 $15,000 $15,000 303-562-5220- Contract Svcs- Equipment Lease $199,125 $199,125 $7,725 ($191,400) Budget for copiers in this line item. 303-562-5222- Contract Svcs- Vehicle Lease $5,237 $5,237 $5,237 $0 303-562-5232- Contract Svcs- WastewaterPlant $1,434,000 $1,434,000 $1,434,000 $0 303-562-5300- Utilities Expense $20,000 $20,000 $20,000 $0 303-562-5301- Utility- PhoneRadio $2,500 $2,500 $4,000 $1,500 303-562-5402- Dues & Memberships $2,100 $2,100 $2,100 $0 303-562-5411- Trainings & Travel $5,000 $5,000 $5,000 $0 303-562-5500- Office Supplies $1,700 $1,700 $1,700 $0
303-562-5510- Safety Supplies $11,800 $11,800 $11,800 $0 303-562-5520- Maintenance Supplies $35,000 $35,000 $35,000 $0 303-562-5526- Small Equipment $7,500 $7,500 $7,500 $0
303-562-5600- Capital- Equipment $175,000 $176,000 $176,000 $0 303-562-5800- Debt Svc- Bond Principal Pmt $145,000 $145,000 $145,000 $0 303-562-5801- Debt Svc- Bond Interest Pmt $165,000 $165,000 $165,000 $0 303-562-5804- Debt Svc- Loan Principal Pmt $0 $0 $0 $0
303-562-5805- Debt Svc- Loan Interest Pmt $0 $0 $7,556 $7,556 Interest expense associated with the Engie Project Sterling Loan. 303-562-5806- Debt Svc- Fiscal Agent Fees $2,800 $2,800 $2,800 $0 303-562-5901- Tsfr Out- Cost Allocation Plan $348,986 $348,986 $348,986 $0 303-562-5902- Tsfr Out- Fleet Program Alloc $259,605 $259,605 $109,975 ($149,630) 303-562-5903- Tsfr Out- Risk Mgmt Alloc $0 $0 $101,449 $101,449 EXPENSE TOTAL $4,216,124 $4,217,124 $4,033,155 ($183,969)
SOLID WASTE OPERATIONS FUND
REVENUE
304-000-4415- Late Payment Fees ($31,212) ($31,212) ($31,212) $0 304-000-4501- Facility/Parking Lot Rental ($177,780) ($177,780) ($177,780) $0 304-000-4565- Solid Waste Svcs- Commerical ($1,248,480) ($1,248,480) ($1,248,480) $0 304-000-4566-
Agenda Item No. 16
Solid Waste Svcs- Residential ($1,795,000) ($1,795,000)
($1,795,000) $0
CC Agenda 02-20-2024
22 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
304-000-4567- Solid Waste- Navy Commerical ($1,213,495) ($1,213,495) ($1,213,495) $0 304-000-4568- Solid Waste- Navy Residential ($230,468) ($230,468) ($230,468) $0 304-000-4569- Solid Waste- BinRent Pull/Dump ($38,000) ($38,000) ($38,000) $0 304-000-4570- Solid Waste- Bin Rent Tonnage ($26,000) ($26,000) ($26,000) $0 304-000-4600- Interest Revenue ($75,102) ($75,102) ($75,102) $0 304-000-4701- State & Local Grants ($7,300) ($7,300) ($7,300) $0 304-000-4800- Miscellaneous Revenue ($322,218) ($322,218) ($322,218) $0 REVENUE TOTAL ($5,165,055) ($5,165,055) ($5,165,055) $0
EXPENSES
304-563-5100- Wages- Full Time $1,045,287 $1,045,287 $1,045,287 $0 304-563-5101- Wages- Part Time $0 $0 $0 $0
304-563-5102- Wages- Overtime $17,000 $17,000 $17,000 $0 304-563-5110- Other Pay- Cafeteria Earnings $28,371 $28,371 $28,371 $0 304-563-5111- Other Pay- Longevity Pay $5,148 $5,148 $5,148 $0 304-563-5113- Other Pay- Auto Allowance $3,972 $3,972 $3,972 $0 304-563-5114- Other Pay- Bilingual Premium $12,402 $12,402 $12,402 $0 304-563-5115- Other Pay- AnnualLeave Buyout $29,295 $29,295 $29,295 $0 304-563-5116- Other Pay- Comp Leave Buyout $24,399 $24,399 $24,399 $0 304-563-5130- Taxes- FICA (Employer) $55,410 $55,410 $55,410 $0 304-563-5131- Taxes- Medicare (Employer) $13,132 $13,132 $13,132 $0 304-563-5140- Benefits- PERS $152,663 $152,663 $118,823 ($33,840) 304-563-5142- Benefits- PERS POB Debt Svc Al $39,365 $39,365 $39,365 $0 304-563-5143- Benefits- PERS Unfunded Liabil $204,485 $204,485 $198,967 ($5,518) 304-563-5150- Benefits- LTD/Life Insurance $4,293 $4,293 $4,293 $0 304-563-5151- Benefits- Def Comp 401K (Empr) $3,264 $3,264 $3,264 $0 304-563-5152- Benefits- Def Comp 457 (Emplr) $4,434 $4,434 $4,434 $0 304-563-5160- Benefits- Medical Insurance $153,706 $153,706 $153,706 $0 304-563-5161- Benefits- Dental Insurance $7,289 $7,289 $7,289 $0 304-563-5162- Benefits- Vision Insurance $1,541 $1,541 $1,541 $0 304-563-5164- Benefits- Clothing Exp Reimb $350 $350 $0 ($350) Reallocate budget to x5214 for uniforms- this account only for HR. 304-563-5202- Contract Svcs- Legal $3,000 $3,000 $3,000 $0 304-563-5203- Contract Svcs- Print & Advert $0 $0 $500 $500 Budget for this item- Custom Printing 304-563-5204- Contract- Professional Svc $0 $0 $167,625 $167,625 Budget for this item- Dataprose, CalCoast, MGT America added $50k for Rate Study
304-563-5211- Contract Svcs- Equipment Maint $0 $0 $90,000 $90,000 Budget for this item- Rubios Welding & Western Exterminator. 304-563-5212- Contract Svcs- Facility Maint $0 $0 $3,000 $3,000 Budget for this item- alarm security, County of Ventura. 304-563-5213- Contract Svcs- Street Sweeping $145,000 $145,000 $145,000 $0 304-563-5214- Contract Svcs- Uniforms $0 $0 $3,350 $3,350 Budget for this item partially from x5164. 304-563-5220- Contract Svcs- Equipment Lease $164,125 $164,125 $11,000 ($153,125) Budget for copiers. 304-563-5222- Contract Svcs- Vehicle Lease $5,408 $5,408 $5,408 $0 304-563-5233- Contract Svcs- SolidWaste Dump $1,275,000 $1,275,000 $1,275,000 $0 304-563-5300- Utilities Expense $3,000 $3,000 $3,000 $0 304-563-5301- Utility- PhoneRadio $7,500 $7,500 $7,500 $0 304-563-5402- Dues & Memberships $1,000 $1,000 $1,000 $0 304-563-5411- Trainings & Travel $6,500 $6,500 $6,500 $0 304-563-5500- Office Supplies $6,000 $6,000 $6,000 $0
304-563-5510- Safety Supplies $4,500 $4,500 $4,500 $0
304-563-5520- Maintenance Supplies $225,000 $225,000 $60,000 ($165,000) Reallocate budget $90k to x5211 and $75k to x5600. 304-563-5526- Small Equipment $225,000 $225,000 $225,000 $0 304-563-5540- Miscellaneous Supplies $15,288 $15,288 $15,288 $0 304-563-5600- Capital- Equipment $25,000 $25,000 $100,000 $75,000 Moved $75K from x5520 for items previously budgeted in supplies. 304-563-5602- Capital- Vehicles $800,000 $918,000 $918,000 $0 304-563-5804- Debt Svc- Loan Principal Pmt $0 $0 $0 $0
304-563-5805-
Agenda Item No. 16
Debt Svc- Loan Interest Pmt $0
$0 $7,556 $7,556 Interest expense associated with the Engie Project Sterling Loan.
CC Agenda 02-20-2024
23 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
304-563-5813- PCard Holding Expense $0 $0 $0 $0
304-563-5901- Tsfr Out- Cost Allocation Plan $356,088 $356,088 $356,088 $0 304-563-5902- Tsfr Out- Fleet Program Alloc $558,714 $558,714 $544,738 ($13,976) 304-563-5903- Tsfr Out- Risk Mgmt Alloc $0 $0 $163,496 $163,496 EXPENSE TOTAL $5,631,929 $5,749,929 $5,888,647 $138,718
PENSION OBLIGATION BONDS FUND
REVENUE
401-000-4900- Tsfr In- Operating Transfer ($6,000) ($6,000) ($6,000) $0 REVENUE TOTAL ($6,000) ($6,000) ($6,000) $0
EXPENSES
401-111-5806- Debt Svc- Fiscal Agent Fees $6,000 $6,000 $6,000 $0 EXPENSE TOTAL $6,000 $6,000 $6,000 $0
HOUSING AUTHORITY- CONVENTIONAL FUND
REVENUE
701-000-4415- Late Payment Fees ($350) ($350) ($350) $0 701-000-4416- Vending Machine Revenue ($2,500) ($2,500) ($2,500) $0 701-000-4417- Management Fee ($50,294) ($50,294) ($50,294) $0 701-000-4504- Cellular/Antenae Site Rent ($185,766) ($185,766) ($185,766) $0 701-000-4505- Rent- Residential ($520,000) ($520,000) ($520,000) $0 701-000-4506- Tenant Miscellaneous ($1,600) ($1,600) ($1,600) $0 701-000-4600- Interest Revenue ($20,533) ($20,533) ($20,533) $0 701-000-4730- HUD Revenue- Operating Subsidy ($212,000) ($212,000) ($212,000) $0 701-000-4800- Miscellaneous Revenue ($5,000) ($5,000) ($5,000) $0 701-000-4900- Tsfr In- Operating Transfer ($177,474) ($177,474) ($177,474) $0 REVENUE TOTAL ($1,175,517) ($1,175,517) ($1,175,517) $0
EXPENSES
701-781-5100- Wages- Full Time $412,370 $412,370 $412,370 $0 701-781-5101- Wages- Part Time $17,511 $17,511 $17,511 $0 701-781-5102- Wages- Overtime $53,622 $53,622 $53,622 $0 701-781-5103- Wages- Standby $2,295 $2,295 $2,295 $0
701-781-5110- Other Pay- Cafeteria Earnings $11,083 $11,083 $11,083 $0 701-781-5111- Other Pay- Longevity Pay $1,865 $1,865 $1,865 $0 701-781-5113- Other Pay- Auto Allowance $2,769 $2,769 $2,769 $0 701-781-5114- Other Pay- Bilingual Premium $3,159 $3,159 $3,159 $0 701-781-5115- Other Pay- AnnualLeave Buyout $11,108 $11,108 $11,108 $0 701-781-5116- Other Pay- Comp Leave Buyout $2,031 $2,031 $2,031 $0 701-781-5130- Taxes- FICA (Employer) $21,572 $21,572 $21,572 $0 701-781-5131- Taxes- Medicare (Employer) $5,343 $5,343 $5,343 $0 701-781-5140- Benefits- PERS $61,744 $61,744 $66,776 $5,032 701-781-5142- Benefits- PERS POB Debt Svc Al $15,070 $15,070 $15,070 $0 701-781-5143- Benefits- PERS Unfunded Liabil $74,118 $74,118 $81,040 $6,922 701-781-5150- Benefits- LTD/Life Insurance $1,276 $1,276 $1,276 $0 701-781-5151- Benefits- Def Comp 401K (Empr) $32 $32 $32 $0 701-781-5152- Benefits- Def Comp 457 (Emplr) $2,141 $2,141 $2,141 $0 701-781-5160- Benefits- Medical Insurance $37,304 $37,304 $37,304 $0 701-781-5161- Benefits- Dental Insurance $3,572 $3,572 $3,572 $0 701-781-5162- Benefits- Vision Insurance $664 $664 $664 $0 701-781-5164- Benefits- Clothing Exp Reimb $1,500 $1,500 $0 ($1,500) Reallocate budget to x5214 for uniforms- this account only for HR. 701-781-5200- Contract Svcs- Audit $13,200 $13,200 $13,200 $0 701-781-5202- Contract Svcs- Legal $10,000 $10,000 $10,000 $0 701-781-5203- Cont Svcs- Print & Advertising $1,000 $1,000 $1,000 $0 701-781-5204- Contract- Professional Svc $0 $0 $5,000 $5,000 Budget for this item from x5212- MGT, LIHTC, Reno & Cavanaugh.
Agenda Item No. 16 Page 34 of 55 CC Agenda 02-20-2024
24 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
701-781-5212- Contract Svcs- Facility Maint $336,548 $336,548 $241,548 ($95,000) Reallocate budget to x5204,x5221, x5311, and x5520. 701-781-5214- Contract Svcs- Uniforms $0 $0 $1,500 $1,500 Budget for this item from x5164. 701-781-5215- Contract Svcs- Vehicle Maint $720 $720 $720 $0 701-781-5220- Contract Svcs- Equipment Lease $3,000 $3,000 $3,000 $0 701-781-5221- Contract Svcs- Rents $0 $0 $55,000 $55,000 Budget for this item from x5212- Industrial Way Rent. 701-781-5222- Contract Svcs- Vehicle Lease $11,849 $11,849 $11,849 $0 701-781-5234- Cont Svcs- Comm Promotions $12,000 $12,000 $12,000 $0 701-781-5300- Utilities Expense $197,720 $197,720 $197,720 $0 701-781-5301- Utility- PhoneRadio $15,000 $15,000 $15,000 $0 701-781-5311- Insurance- Fire $25,000 $25,000 $30,000 $5,000 Budget for this item from x5212. 701-781-5402- Dues & Memberships $1,500 $1,500 $1,500 $0 701-781-5406- Payment In-Lieu of Tax $34,000 $34,000 $34,000 $0 701-781-5410- Meeting Expenses $1,000 $1,000 $1,000 $0
701-781-5411- Trainings & Travel $15,000 $15,000 $15,000 $0 701-781-5500- Office Supplies $14,500 $14,500 $14,500 $0 701-781-5501- Postage $3,000 $3,000 $3,000 $0
701-781-5520- Maintenance Supplies $40,000 $40,000 $70,000 $30,000 Budget for these items from x5212- Lowes, Tampa Hardware, Plumbing. 701-781-5526- Small Equipment $55,000 $55,000 $55,000 $0 701-781-5540- Miscellaneous Supplies $1,000 $1,000 $1,000 $0 701-781-5813- PCard Holding Expense $0 $0 $0 $0
701-781-5901- Tsfr Out- Cost Allocation Plan $50,000 $50,000 $50,000 $0 701-781-5902- Tsfr Out- Fleet Program Alloc $87,051 $87,051 $48,348 ($38,703) 701-781-5903- Tsfr Out- Risk Mgmt Alloc $0 $0 $54,873 $54,873 EXPENSE TOTAL $1,670,237 $1,670,237 $1,698,361 $28,124
HOUSING AUTHORITY- SECTION 8 FUND
REVENUE
702-000-4417- Management Fee ($350,000) ($350,000) ($350,000) $0 702-000-4506- Tenant Miscellaneous ($3,500) ($3,500) ($3,500) $0 702-000-4600- Interest Revenue ($1,852) ($1,852) ($1,852) $0 702-000-4731- Housing Assistance Pmt Revenue ($3,400,000) ($3,400,000) ($3,400,000) $0 702-000-4736- HUD Port-In Revenue ($15,000) ($15,000) ($15,000) $0 REVENUE TOTAL ($3,770,352) ($3,770,352) ($3,770,352) $0
EXPENSES
702-781-5100- Wages- Full Time $209,407 $209,407 $209,407 $0 702-781-5101- Wages- Part Time $16,789 $16,789 $16,789 $0 702-781-5102- Wages- Overtime $209 $209 $209 $0
702-781-5110- Other Pay- Cafeteria Earnings $5,160 $5,160 $5,160 $0 702-781-5111- Other Pay- Longevity Pay $1,243 $1,243 $1,243 $0 702-781-5113- Other Pay- Auto Allowance $1,293 $1,293 $1,293 $0 702-781-5114- Other Pay- Bilingual Premium $2,106 $2,106 $2,106 $0 702-781-5115- Other Pay- AnnualLeave Buyout $5,436 $5,436 $5,436 $0 702-781-5130- Taxes- FICA (Employer) $11,662 $11,662 $11,662 $0 702-781-5131- Taxes- Medicare (Employer) $2,926 $2,926 $2,926 $0 702-781-5140- Benefits- PERS $27,099 $27,099 $35,865 $8,766 702-781-5142- Benefits- PERS POB Debt Svc Al $6,894 $6,894 $6,894 $0 702-781-5143- Benefits- PERS Unfunded Liabil $35,812 $35,812 $39,236 $3,424 702-781-5150- Benefits- LTD/Life Insurance $661 $661 $661 $0 702-781-5151- Benefits- Def Comp 401K (Empr) $0 $0 $0 $0 702-781-5152- Benefits- Def Comp 457 (Emplr) $1,487 $1,487 $1,487 $0 702-781-5160- Benefits- Medical Insurance $17,342 $17,342 $17,342 $0 702-781-5161- Benefits- Dental Insurance $1,479 $1,479 $1,479 $0 702-781-5162-
Agenda Item No. 16
Benefits- Vision Insurance $269
$269 $269 $0
CC Agenda 02-20-2024
25 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
702-781-5200- Contract Svcs- Audit $10,000 $10,000 $10,000 $0 702-781-5204- Contract- Professional Svc $0 $0 $1,000 $1,000 Budget for this item from x5221- MGT Cost Allocation study. 702-781-5212- Contract Svcs- Facility Maint $0 $0 $500 $500 Budget for this item from x5221- County First Fire. 702-781-5215- Contract Svcs- Vehicle Maint $720 $720 $720 $0 702-781-5220- Contract Svcs- Equipment Lease $3,000 $3,000 $3,000 $0 702-781-5221- Contract Svcs- Rents $63,048 $63,048 $58,548 ($4,500) Reallocate budget to x5204, x5212, and x5301. 702-781-5240- Housing Assistance Payments $3,400,000 $3,400,000 $3,400,000 $0 702-781-5301- Utility- PhoneRadio $250 $250 $3,250 $3,000 Budget for this item from x5221- Verizon & Frontier. 702-781-5400- Administrative Fees $4,000 $4,000 $4,000 $0 702-781-5411- Trainings & Travel $5,000 $5,000 $5,000 $0 702-781-5500- Office Supplies $8,000 $8,000 $8,000 $0
702-781-5501- Postage $2,000 $2,000 $2,000 $0
702-781-5901- Tsfr Out- Cost Allocation Plan $51,678 $51,678 $51,678 $0 702-781-5902- Tsfr Out- Fleet Program Alloc $0 $0 $16,655 $16,655 702-781-5903- Tsfr Out- Risk Mgmt Alloc $14,820 $14,820 $28,267 $13,447 EXPENSE TOTAL $3,909,790 $3,909,790 $3,952,082 $42,292
HOUSING AUTHORITY- MOD GRANT FUND
REVENUE
703-000-4735- HUD Mod Grant #501-21 Revenue ($177,474) ($177,474) ($177,474) $0 703-000-4737- HUD Mod Grant #501-23 Revenue $0 $0 $0 $0 REVENUE TOTAL ($177,474) ($177,474) ($177,474) $0
EXPENSES
703-781-5900- Tsfr Out- Operating Transfer $177,474 $177,474 $177,474 $0 EXPENSE TOTAL $177,474 $177,474 $177,474 $0
PORT HUENEME WATER AGENCY FUND
REVENUE
801-000-4580- PHWA- Agromin Variable ($1,553) ($1,553) ($1,553) $0 801-000-4581- PHWA- CIBCSD Fixed ($506,578) ($506,578) ($506,578) $0 801-000-4582- PHWA- CIBCSD Variable ($410,980) ($410,980) ($410,980) $0 801-000-4583- PHWA- COPH Fixed ($1,794,632) ($1,794,632) ($1,794,632) $0 801-000-4584- PHWA- COPH Variable ($1,647,296) ($1,647,296) ($1,647,296) $0 801-000-4585- PHWA- NBVC PH Fixed ($547,249) ($547,249) ($547,249) $0 801-000-4586- PHWA- NBVC PH Variable ($453,399) ($453,399) ($453,399) $0 801-000-4587- PHWA- NBVC PM Fixed ($537,466) ($537,466) ($537,466) $0 801-000-4588- PHWA- NBVC PM Variable ($537,780) ($537,780) ($537,780) $0 801-000-4589- PHWA- UWCD Irrigation ($7,694) ($7,694) ($7,694) $0 801-000-4590- PHWA- VCGP Variable ($611) ($611) ($611) $0 801-000-4591- PHWA- Billing Adjustment $0 $0 $0 $0
801-000-4606- Prom Note Int- NBVC #3B ($47,000) ($47,000) ($47,000) $0 801-000-4800- Miscellaneous Revenue ($30,000) ($30,000) ($30,000) $0 REVENUE TOTAL ($6,522,238) ($6,522,238) ($6,522,238) $0
EXPENSES
801-590-5101- Wages- Part Time $3,000 $3,000 $3,000 $0
801-590-5130- Taxes- FICA (Employer) $75 $75 $75 $0
801-590-5131- Taxes- Medicare (Employer) $17 $17 $17 $0 801-590-5200- Contract Svcs- Audit $17,000 $17,000 $17,000 $0 801-590-5202- Contract Svcs- Legal $20,000 $20,000 $20,000 $0 801-590-5204- Contract- Professional Svc $60,000 $60,000 $60,000 $0 801-590-5231- Contract Svcs- Water Plant $1,951,791 $1,951,791 $1,951,791 $0 801-590-5304- Water- UWCD $2,946,304 $2,946,304 $2,946,304 $0 801-590-5305- Water- CMWD $1,065,922 $1,065,922 $1,065,922 $0 801-590-5306- Water- UWCD Off- Aqueduct $105,000 $105,000 $105,000 $0 Agenda Item No. 16 Page 36 of 55 CC Agenda 02-20-2024
26 Account Account Description FY24 Adopted Budget FY24 Revised Budget FY24 Proposed
Midyear Adjustment
Proposed
Change Notes
801-590-5307- Water Take or Pay Fees $211,728 $211,728 $211,728 $0 801-590-5313- Insurance- Property $50,000 $50,000 $50,000 $0 801-590-5600- Capital- Equipment $44,400 $44,400 $44,400 $0 801-590-5601- Capital- Structures & Improvem $0 $0 $0 $0 801-590-5803- Debt Svc- Note Interest Exp $47,000 $47,000 $47,000 $0 EXPENSE TOTAL $6,522,237 $6,522,237 $6,522,237 $0
Agenda Item No. 16 Page 37 of 55 CC Agenda 02-20-2024
27 This Page Intentionally Left Blank
Agenda Item No. 16 Page 38 of 55 CC Agenda 02-20-2024
Project # Capital Project
FY2023/24
Total Budget General Fund (101)
Drainage Asm
District (201) Gas Tax (204) Grant Fund (210) ARPA (211) Housing
Successor
Agency (213) Water (301) Wastewater (303)
Solid Waste
(304) Housing (701)
RDA Bond
Proceeds (872)
PK2201 Swing Set at Hueneme Beach 65,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 65,000 $ PK2303 Moranda Park Basketball Court Lighting 40,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 40,000 $ PK2304 Volleyball Courts at Beach 30,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 30,000 $ PK2402 Moranda Walkway along Rail Line 18,000 $ - $ - $ - $ 18,000 $ - $ - $ - $ - $ - $ - $ - $ PK2403 Moranda Lighting 140,000 $ - $ - $ - $ 140,000 $ - $ - $ - $ - $ - $ - $ - $ PK2404 Ballfield Construction, Expansion 6,069,309 $ 1,916,632 $ - $ - $ 2,963,375 $ 1,189,302 $ - $ - $ - $ - $ - $ - $ PK2405 Sports Plaza Renov- Concession, Com 2,973,304 $ 938,942 $ - $ - $ 1,451,733 $ 582,629 $ - $ - $ - $ - $ - $ - $ PK2406 Multi-Use Soccer/Football Fields 1,358,956 $ 429,146 $ - $ - $ 663,518 $ 266,292 $ - $ - $ - $ - $ - $ - $ PK2407 Inclusive Playground Construction 1,058,820 $ 334,366 $ - $ - $ 516,975 $ 207,479 $ - $ - $ - $ - $ - $ - $ PK2408 Picnic Area & Shade Structure Constr 205,318 $ 64,838 $ - $ - $ 100,248 $ 40,232 $ - $ - $ - $ - $ - $ - $ PK2409 Public Art with Interpretive Signage 245,646 $ 77,573 $ - $ - $ 119,938 $ 48,135 $ - $ - $ - $ - $ - $ - $ PK2410 Small Dog Park 268,579 $ 84,815 $ - $ - $ 131,135 $ 52,629 $ - $ - $ - $ - $ - $ - $ PK2411 Park Landscaping Renovation 1,096,411 $ 346,236 $ - $ - $ 535,329 $ 214,846 $ - $ - $ - $ - $ - $ - $ PK2412 Walking Circuit Exercise Stations 197,990 $ 62,524 $ - $ - $ 96,670 $ 38,797 $ - $ - $ - $ - $ - $ - $ PK2413 Accessible Walkways Construction 992,238 $ 313,340 $ - $ - $ 484,466 $ 194,432 $ - $ - $ - $ - $ - $ - $ PK2414 Northeast Parking Lot ADA Renovation 625,651 $ 197,575 $ - $ - $ 305,478 $ 122,598 $ - $ - $ - $ - $ - $ - $ PK2415 Large Dog Park 268,579 $ 84,815 $ - $ - $ 131,135 $ 52,629 $ - $ - $ - $ - $ - $ - $ ST2301 Speed Cushions Select Neighborhoods 50,000 $ - $ - $ 50,000 $ - $ - $ - $ - $ - $ - $ - $ - $ ST2302 Patterson Road Grind and Overlay 150,000 $ - $ - $ 150,000 $ - $ - $ - $ - $ - $ - $ - $ - $ ST2304 Channel Island Resurfacing Phase 2 75,000 $ - $ - $ 75,000 $ - $ - $ - $ - $ - $ - $ - $ - $ ST2310 Scott Street Sidewalk 40,000 $ - $ - $ 40,000 $ - $ - $ - $ - $ - $ - $ - $ - $ ST2404 Citywide Parking Lots (Beach Lots, Library & Misc. Parks) 140,000 $ 140,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ST2405 Surfside Village Resurfacing 450,000 $ - $ - $ 450,000 $ - $ - $ - $ - $ - $ - $ - $ ST2406 Hueneme Road Reconstruction 75,000 $ 75,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ LM2201 Bubbling Springs Drainage Channel Clearing Phase 1-2 of 5 300,000 $ - $ 300,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SA2201 323 C Street Remodel 295,000 $ - $ - $ - $ - $ - $ 295,000 $ - $ - $ - $ - $ - $ HF2202 MV Smoking Area 15,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 15,000 $ - $ HF2203 MV Hardscape 65,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 65,000 $ - $ HF2301 MV Elevator 75,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 75,000 $ - $ IT2201 Council Chamber Audio/Video Upgrade 104,000 $ 52,000 $ - $ - $ - $ 52,000 $ - $ - $ - $ - $ - $ - $ IT2203 Police Department Upgrades/Improvements 304,000 $ 85,000 $ - $ - $ - $ 219,000 $ - $ - $ - $ - $ - $ - $ SCHEDULE B - FY23/24 MID YEAR CAPITAL IMPROVEMENT PROJECTS
PARKS & RECREATION
STREETS
LANDSCAPE MAINTENANCE
HOUSING SUCCESSOR AGENCY
HOUSING FACILITIES
INFORMATION TECHNOLOGY
Attachment B
Agenda Item No. 16 Page 39 of 55 CC Agenda 02-20-2024
Project # Capital Project
FY2023/24
Total Budget General Fund (101)
Drainage Asm
District (201) Gas Tax (204) Grant Fund (210) ARPA (211) Housing
Successor
Agency (213) Water (301) Wastewater (303)
Solid Waste
(304) Housing (701)
RDA Bond
Proceeds (872)
IT2204 Broadband Strategy 19,000 $ - $ - $ - $ - $ 19,000 $ - $ - $ - $ - $ - $ - $ IT2205 Accounting Software/ ERP 476,000 $ 119,000 $ - $ - $ - $ - $ - $ 119,000 $ 119,000 $ 119,000 $ - $ - $ IT2206 CAD Enterprise System 20,000 $ 20,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FA2201 PD Remodel/ Electrical Upgrade & AV Room 167,500 $ 167,500 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FA2202 City Hall Water and Sewer Repipe 200,000 $ 200,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FA2205 Industrial Avenue Exterior Renovations 324,500 $ - $ - $ - $ - $ - $ - $ - $ - $ 324,500 $ - $ - $ FA2206 PW Breakroom Remodel 170,000 $ 170,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FA2302 Museum Remodel 25,000 $ 25,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FA2303 City Hall - Roof Ladder 65,000 $ 65,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FA2304 PW - New Generator 80,000 $ 80,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FA2401 Community Center Office space/Cameras 20,000 $ 20,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FA2404 Permanent Pier Gate 35,000 $ 35,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ EN2402 Underground Storage Tank- Remove and Replace 100,000 $ 100,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ EN2403 Public Works Fire Main Separation 45,000 $ 45,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WT2202 Cross Base Waterline Design & Construction 250,000 $ - $ - $ - $ - $ - $ - $ 250,000 $ - $ - $ - $ - $ WT2401 B Street Water Main Replacement 40,000 $ - $ - $ - $ - $ - $ - $ 40,000 $ - $ - $ - $ - $ WT2402 A Street Water Main Replacement 40,000 $ - $ - $ - $ - $ - $ - $ 40,000 $ - $ - $ - $ - $ WT2403 San Pedro St Water Main Replacement 40,000 $ - $ - $ - $ - $ - $ - $ 40,000 $ - $ - $ - $ - $ WT2405 Water Master Plan Update 40,000 $ - $ - $ - $ - $ - $ - $ 40,000 $ - $ - $ - $ - $ WW2202 Anacapa Storm Drain Rehab 20,000 $ 20,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WW2203 Evergreen Lane Storm Drain Rehab 20,000 $ 20,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WW2205 Scott & Pomona Storm Drain 20,000 $ 20,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WW2206 Pearson Road Storm Drain (Pearson to Bard) 117,500 $ 117,500 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WW2207 Pleasant Valley Storm Drain Rehab (Port City Plaza) Ph1-2 250,000 $ - $ - $ 55,000 $ - $ 195,000 $ - $ - $ - $ - $ - $ - $ WW2208 Sewer System Pipe Lining 300,000 $ - $ - $ - $ - $ - $ - $ - $ 300,000 $ - $ - $ - $ WW2301 Pleasant Valley Station Wetwell Lining 65,000 $ - $ - $ - $ - $ - $ - $ - $ 65,000 $ - $ - $ - $ WW2304 Citywide Manhole Rehab 140,000 $ - $ - $ - $ - $ - $ - $ - $ 140,000 $ - $ - $ - $ WW2403 Seaview Station Wetwell Liner & Replacement 45,000 $ - $ - $ - $ - $ - $ - $ - $ 45,000 $ - $ - $ - $ WW2405 Clara Station Pump Replacement 60,000 $ - $ - $ - $ - $ - $ - $ - $ 60,000 $ - $ - $ - $ WW2406 Pleasant Valley Lift Station Pumps 65,000 $ - $ - $ - $ - $ - $ - $ - $ 65,000 $ - $ - $ - $ Totals: 21,051,300 $ $6,426,800 $300,000 $820,000 $7,658,000 $3,495,000 $295,000 $529,000 $794,000 $443,500 $155,000 $135,000
WASTEWATER
FACILITIES
ENGINEERING
WATER
Agenda Item No. 16 Page 40 of 55 CC Agenda 02-20-2024
Fund FUND DESCRIPTION
Unaudited
estimated Fund
Balance- July 1,
2023
Projected Revenue FY
2023-24 BUDGET
Projected
Appropriations without
CIP
Net Surplus
(Deficit)
Projected
Unreserved/Unassigned
Fund Balance @ 6-30-
24 Adjustment to
Reservation for
Committed Reserve
CIP Projects
Expenditures
Projected
Unreserved/Unassigned
Fund Balance @ 6-30-24
including CIP
101 GENERAL FUND UNASSIGNEDBALANCE 27,176,196 13,060,289 27,081,842 94,354 13,154,643 363,661 6,426,800 6,364,182 SPECIAL REVENUES FUNDS:
211 American Rescue Plan 3,855,536 - 205,000 (205,000) 3,650,536 - 155,536 3,495,000 209 Neighborhood Preservation 428,134 44,687 108,013 (63,326) 364,808 - 364,808 - 214 Housing In-Lieu Fees 45,489 - - - 45,489 - 45,489 - 208 Community Benefit Fund - 118,000 118,000 - - - - -
SUB TOTAL COMMUNITY DEV./ARPA 4,329,160 162,687 431,013 (268,326) 4,060,834 - 3,495,000 565,834
GRANT FUND
210 Grant Tracking Fund - 7,824,620 7,812,900 11,720 11,720 - (7,646,280) 7,658,000 TOTAL GRANT FUND - 7,824,620 7,812,900 11,720 11,720 - 7,658,000 (7,646,280)
PUBLIC WORKS
206 Transportation Develoment Act (TDA) 18,995 1,417 1,400 17 19,012 - 19,012 - 205 Traffic Safety Fund 2,501 20,000 20,000 - 2,501 - 2,501 - 204 Gas Tax 2,658,398 1,246,771 786,079 460,692 3,119,090 - 2,299,090 820,000 207 Bike Path (Article 3) 18,720 15,818 10,000 5,818 24,538 - 24,538 - SUB TOTAL PUBLIC WORKS 2,698,613 1,284,006 817,479 466,527 3,165,140 - 820,000 2,345,140 TOTAL SPECIAL REVENUE FUNDS 7,027,773 9,271,313 9,061,392 209,921 7,237,694 - 11,973,000 (4,735,306)
ENTERPRISE FUNDS
301 Water Operations 12,789,023 8,404,736 8,211,753 192,983 12,982,006 2,052,938 10,400,068 529,000 302 Water Plant Operations 344,788 1,753,769 1,875,164 (121,395) 223,393 - 223,393 - 303 Wastewater Operations 8,940,765 3,790,371 4,033,155 (242,784) 8,697,981 1,008,289 6,895,692 794,000 304 Solid Waste Operations 6,317,517 5,165,055 5,888,647 (723,592) 5,593,925 1,472,162 3,678,263 443,500 TOTAL ENTERPRISE FUNDS 28,392,093 19,113,931 20,008,719 (894,788) 27,497,305 4,533,389 1,766,500 21,197,416
ASSESSMENT DISTRICT FUNDS
201 Drainage 470,848 185,050 186,122 (1,072) 469,776 - 169,776 300,000 202 Street Lights - 172,893 172,893 - - - - -
203 Median 178,131 176,060 173,487 2,573 180,704 - 180,704 - TOTAL ASSESSMENT DISTRICTS 648,979 534,003 532,502 1,501 650,480 - 300,000 350,480 401 Pension Obligation Bonds - 6,000 6,000 - - - - -
TOTAL DEBT SERVICES FUNDS - 6,000 6,000 - - - - -
TOTAL CITY FUNDS** 49,129,134 56,101,443 56,690,455 (589,012) 48,540,122 4,897,050 20,466,300 23,176,772
HOUSING AUTHORITY
701 Conventional 1,523,591 1,175,517 1,698,361 (522,844) 1,000,747 - 845,747 155,000 702 Section 8 Vouchers 0 3,770,352 3,952,082 (181,730) (181,730) - (181,730) - 703 Modernization Grant - 177,474 177,474 - - - - -
TOTAL HOUSING AUTHORITY 1,523,591 5,123,343 5,827,917 (704,574) 819,017 - 155,000 664,017 213 HOUSING SUCCESSOR AGENCY 4,475,309 514,295 207,844 306,451 4,168,858 - 295,000 3,873,858
REDEVELOPMENT SUCCESSOR AGENCY -
101 Redevelopment (previously Debt Service) 261,203 - - - 261,203 - 126,203 135,000 TOTAL REDEVELOPMENT SUCCESSOR AGENCY - 261,203 - - 261,203 - 135,000 126,203 212 SURPLUS PROPERTY AUTHORITY 4,131,710 125,894 68,690 57,204 4,188,914 - - 4,188,914 -
TOTAL CITY AND RELATED ENTITIES 59,520,947 61,864,975 62,794,904 (929,931) 57,978,114 4,897,050 21,051,300 32,029,764
SCHEDULE C - SUMMARY OF FUND BALANCES
FY 2023-24 MID YEAR BUDGET
Attachment C
Agenda Item No. 16 Page 41 of 55 CC Agenda 02-20-2024
2/15/24, 8:48 AM City of Port Hueneme - Class Specification Bulletin https://agency.governmentjobs.com/porthueneme/default.cfm?action=specbulletin&ClassSpecID=1280494&headerfooter=0 1/5 Community and
Economic
Development
Director
Bargaining Unit: Management and
Professional
Class Code:
CDD
CITY OF PORT HUENEME
Established Date: Mar 21, 2019
Revision Date: Feb 13, 2023
SALARY RANGE
$80.03 - $104.04 Hourly
$13,871.87 - $18,033.60 Monthly
$166,462.40 - $216,403.20 Annually
KIND OF WORK:
Under general administrative direction of the City Manager, plans, directs, manages, and oversees the activities and operations of the Community Development Department including planning/zoning, code compliance/parking enforcement, building & safety, neighborhood preservation/block grants, economic development and administration; assures that department activities are in compliance with state and Federal regulations and City policies and procedures. Serves as the City Planner; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the City Manager.
EXAMPLES OF WORK:
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
As Department Director
1. Assumes full management responsibility for all Community Development Department services and activities including planning/zoning, code compliance/parking enforcement, building & safety, neighborhood preservation/block grants, and administration.
Attachment D
Agenda Item No. 16 Page 42 of 55 CC Agenda 02-20-2024
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2. Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
3. Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
4. Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
5. Plans, directs, and coordinates, through subordinate level staff, the Community Development Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
6. Supervise the work of contract consultants retained to provide particular expertise in project studies, strategic economic development, design or management. Participate in, or manage the selection, hiring and development of contracts with consulting firms.
7. Directs and coordinates with others on economic Development matters and activities through planning related policies, Development referrals, project opportunities, and jobs-housing balance.
8. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
9. Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary.
10. Resolves complex and sensitive customer service issues for the Department, either personally, by telephone or in writing; responds to local citizens inquiring about community development, planning and zoning, facilities economic development and other programs, regulations, and ordinances.
11. Oversees the permitting functions of the Department, including application, fee assessment and collection, application and plan review, permit issuance, inspection, and occupancy.
12. Prepares and processes necessary Ordinances and Resolutions for legislative consideration and adoption.
13. Prepares and administers consultant contracts and ensures the maintenance of accurate and complete records of Department activities and of records relating to licenses, permits, maps, blueprints, overlays and plans.
14. Oversees all Department functions including the enforcement of a variety of codes, including the Municipal Code, Uniform Building Code, Uniform Mechanical Code, Uniform Plumbing Code, Uniform Electrical Code, Uniform Fire Code, Uniform Housing Code, Uniform Abatement of Dangerous Buildings Code, and other local codes such as the property maintenance ordinance.
15. Oversees the City's Neighborhood Preservation Programs including housing rehabilitation grants and loans and first time homebuyer program.
16. Oversees the City's code compliance and parking enforcement programs and acts as the City's Administrative Review Officer for appeal matters.
17. Oversees the Community Development Block Grant and other state and federal grant programs as assigned.
18. Provides staff assistance to the City Manager; provides professional advice to City Council, City Manager and department directors; prepares and presents staff reports and other necessary correspondence.
19. Represents the Community Development Department to other departments, elected officials, and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations.
20. Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
21. Participates on a variety of boards, commissions, and committees; makes presentations to City Council, boards, commissions and the general public.
22. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of community development; incorporates new Agenda Item No. 16 Page 43 of 55 CC Agenda 02-20-2024
2/15/24, 8:48 AM City of Port Hueneme - Class Specification Bulletin https://agency.governmentjobs.com/porthueneme/default.cfm?action=specbulletin&ClassSpecID=1280494&headerfooter=0 3/5 developments as appropriate.
23. Performs related duties as assigned.
As City Planner
1. Provides professional planning studies, reports, and advice to City Manager and City Council; makes private and public presentations to City Council, homeowners associations, civic groups and the general public.
2. Administers, organizes, and manages the planning function; prepares and maintains the City's General Plan, Local Coastal Program, and Zoning Ordinance; provides leadership, direction, and technical work to develop and implement current and long range planning programs and projects; gathers, interprets, maintains, and prepares data for studies, reports, and recommendations; coordinates planning and subdivision and development agreement activities with other departments and agencies as needed; prepares and administers CEQA consultant contracts.
3. Administers and implements the California Environmental Quality Act ("CEQA") for all city departments, and Housing Authority, and coordinates environmental activities with other departments and agencies, as needed.
4. Evaluates land use and subdivision proposals to ensure compliance with applicable City, State or Federal laws; prepares, processes, and maintains discretionary permits including planned developments, variances, zone changes, conditional uses, administrative, and subdivisions; oversees ministerial permits including signs, home occupations, special uses, and fences and other proposals within scope of authority.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operations, services, and activities of a comprehensive community/economic development program.
principles and practices of governmental administration in relation to City planning, code compliance, building & safety, economic development, parking enforcement, and other assigned programs and services.
Advanced principles and practices of program development and administration.
Zoning laws and comprehensive plans including their formation, process of adoption, and enforcement.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
GIS applications.
Community Development Block Grant and other urban development programs.
Urban design theory and architectural and landscape design principals.
Both written and oral communications for effective expression of ideas and concepts.
Principles and practices of budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent federal, state, and local laws, codes, and regulations.
Ability to:
Manage and direct a comprehensive community development program including planning, code compliance, building & safety, economic development, and parking enforcement activities.
Prepare and analyze comprehensive and technical documents, agreements, reports, and data.
Develop and present operational summaries, analytic findings, recommendations, and proposals.
Agenda Item No. 16 Page 44 of 55 CC Agenda 02-20-2024
2/15/24, 8:48 AM City of Port Hueneme - Class Specification Bulletin https://agency.governmentjobs.com/porthueneme/default.cfm?action=specbulletin&ClassSpecID=1280494&headerfooter=0 4/5 Develop and administer departmental goals, objectives, and procedures.
Analyze and assess programs, policies, and operational needs and make appropriate adjustments.
Identify and respond to sensitive community and organizational issues, concerns, and needs.
Plan, organize, direct, and coordinate the work of lower level staff.
Delegate authority and responsibility.
Select, supervise, train, and evaluate staff.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques.
Apply principles of influence systems, such as motivation, incentive, and leadership.
Exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
Exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Collect, analyze, and exploit representative performance data.
Identify and track key performance metrics and establish targets.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Interpret and apply applicable federal, state, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
MINIMUM QUALIFICATIONS:
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor's degree from an accredited college or university with major course work in land-use planning, urban planning, public administration, or closely related field. A Master’s degree is highly desirable.
Experience:
Eight years of progressively responsible experience in planning and community development including three years of management and administrative responsibility.
License or Certificate:
Possession of a valid California driver's license and satisfactory driving record.
Possession of AICP certification is highly desirable.
Agenda Item No. 16 Page 45 of 55 CC Agenda 02-20-2024
2/15/24, 8:48 AM City of Port Hueneme - Class Specification Bulletin https://agency.governmentjobs.com/porthueneme/default.cfm?action=specbulletin&ClassSpecID=1280494&headerfooter=0 5/5 OTHER REQUIREMENTS:
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Environment: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
Physical: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). involve the Ability to work in an office setting: sit, stand, walk, reach, twist, turn, kneel, bend, squat and/or stoop for prolonged periods of time; perform duties requiring grasping, repetitive hand movement, and fine coordination; and operate office equipment; lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-20 pounds).
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
Agenda Item No. 16 Page 46 of 55 CC Agenda 02-20-2024
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Agenda Item No. 16 Page 47 of 55 CC Agenda 02-20-2024
Effective 7/1/2023
Revised 2/20/2024
Classification Step Hourly Monthly Annual
Base $ 35.54 $ 6,160.29 $ 73,923.54
Mid $ 40.89 $ 7,087.05 $ 85,044.58
Top $ 46.21 $ 8,009.93 $ 96,119.18
Base $ 38.86 $ 6,735.82 $ 80,829.85
Mid $ 44.71 $ 7,749.42 $ 92,993.09
Top $ 50.53 $ 8,758.99 $ 105,107.88
Base $ 35.54
Mid $ 40.89
Top $ 46.21
Base $ 52.06 $ 9,023.51 $ 108,282.11
Mid $ 59.86 $ 10,374.86 $ 124,498.40
Top $ 67.64 $ 11,724.06 $ 140,688.65
Base $ 26.65 $ 4,619.44 $ 55,433.30
Mid $ 30.68 $ 5,317.79 $ 63,813.54
Top $ 34.71 $ 6,016.15 $ 72,193.77
Base $ 23.96 $ 4,153.00 $ 49,835.97
Mid $ 27.55 $ 4,776.17 $ 57,314.07
Top $ 31.16 $ 5,401.60 $ 64,819.16
Base $ 25.82 $ 4,474.71 $ 53,696.51
Mid $ 29.71 $ 5,149.63 $ 61,795.53
Top $ 33.56 $ 5,817.80 $ 69,813.56
Base $ 25.82
Mid $ 29.71
Top $ 33.56
Base $ 27.67 $ 4,796.42 $ 57,557.04
Mid $ 31.83 $ 5,516.33 $ 66,196.00
Top $ 35.97 $ 6,234.00 $ 74,807.96
Base $ 35.54 $ 6,160.29 $ 73,923.55
Mid $ 40.89 $ 7,087.05 $ 85,044.58
Top $ 46.21 $ 8,009.94 $ 96,119.19
Base $ 49.52 $ 8,584.28 $ 103,011.31
Mid $ 56.94 $ 9,869.51 $ 118,434.14
Top $ 64.38 $ 11,159.33 $ 133,911.95
Base $ 37.37 $ 6,476.75 $ 77,721.01
Mid $ 42.98 $ 7,449.43 $ 89,393.14
Top $ 48.59 $ 8,422.11 $ 101,065.27
Base $ 49.52 $ 8,584.28 $ 103,011.32
Mid $ 56.94 $ 9,869.51 $ 118,434.13
Top $ 64.38 $ 11,159.33 $ 133,911.95
Base $ 57.45 $ 9,957.90 $ 119,494.89
Mid $ 66.08 $ 11,454.20 $ 137,450.33
Top $ 74.70 $ 12,948.48 $ 155,381.76
Base $ 107.50 $ 18,633.38 $ 223,600.60
Mid $ 123.55 $ 21,415.09 $ 256,981.12
Top $ 139.61 $ 24,199.20 $ 290,390.39
Base $ 31.85 $ 5,520.21 $ 66,242.52
Mid $ 36.63 $ 6,349.00 $ 76,187.96
Top $ 41.40 $ 7,175.90 $ 86,110.75
Base $ 31.85
Mid $ 36.63
Top $ 41.40
Base $ 33.01 $ 5,721.91 $ 68,662.92
Mid $ 37.98 $ 6,582.76 $ 78,993.12
Top $ 42.94 $ 7,443.61 $ 89,323.33
Accountant- Senior
Associate Civil Engineer
Administrative Specialist I
Accountant
Accountant P/T
Accounting Manager
Administrative Services Coordinator
Code Compliance Officer Senior
Administrative Specialist II
Administrative Specialist II P/T
Administrative Specialist III
Assistant Planner
Code Compliance Officer
Associate Planner
Building Official
City Clerk
City Manager
Code Compliance Officer P/T
City of Port Hueneme
Comprehensive Pay Schedule
Attachment E
Agenda Item No. 16 Page 48 of 55 CC Agenda 02-20-2024
Effective 7/1/2023
Revised 2/20/2024
Classification Step Hourly Monthly Annual
City of Port Hueneme
Comprehensive Pay Schedule
Base $ 80.03 $ 13,871.70 $ 166,460.35
Mid $ 92.05 $ 15,954.67 $ 191,456.00
Top $ 104.04 $ 18,033.21 $ 216,398.46
Base $ 49.52 $ 8,584.28 $ 103,011.31
Mid $ 56.94 $ 9,869.51 $ 118,434.14
Top $ 64.38 $ 11,159.33 $ 133,911.95
Base $ 27.97 $ 4,848.38 $ 58,180.58
Mid $ 32.17 $ 5,576.09 $ 66,913.12
Top $ 36.35 $ 6,301.53 $ 75,618.37
Base $ 40.27 $ 6,979.74 $ 83,756.83
Confidential Administrative Analyst Mid $ 46.33 $ 8,030.04 $ 96,360.53 Top $ 52.36 $ 9,076.17 $ 108,914.01
Base $ 30.33 $ 5,257.23 $ 63,086.74
Mid $ 34.86 $ 6,042.42 $ 72,509.09
Top $ 39.40 $ 6,829.61 $ 81,955.36
Base $ 33.62 $ 5,827.19 $ 69,926.32
Mid $ 38.67 $ 6,702.07 $ 80,424.83
Top $ 43.70 $ 7,574.95 $ 90,899.43
Council Member $ - $ 751.38
Base $ 19.40 $ 3,362.67 $ 40,352.00
Mid $ 21.24 $ 3,681.60 $ 44,179.20
Top $ 23.08 $ 4,000.53 $ 48,006.40
Base $ 19.40
Mid $ 21.24
Top $ 23.08
Base $ 21.60 $ 3,744.62 $ 44,935.44
Mid $ 24.85 $ 4,306.52 $ 51,678.19
Top $ 28.10 $ 4,870.44 $ 58,445.28
Base $ 78.17 $ 13,549.26 $ 162,591.04
Mid $ 89.90 $ 15,582.25 $ 186,986.98
Top $ 101.64 $ 17,617.27 $ 211,407.19
Base $ 67.14 $ 11,638.16 $ 139,657.92
Mid $ 77.23 $ 13,385.78 $ 160,629.34
Top $ 87.30 $ 15,131.17 $ 181,574.02
Base $ 69.13 $ 11,983.08 $ 143,797.03
Mid $ 79.52 $ 13,783.68 $ 165,404.14
Top $ 89.90 $ 15,581.87 $ 186,982.36
Base $ 35.52 $ 6,156.76 $ 73,881.07
Mid $ 40.85 $ 7,081.02 $ 84,972.23
Top $ 46.17 $ 8,003.41 $ 96,040.89
Base $ 36.77 $ 6,374.23 $ 76,490.75
Mid $ 43.80 $ 7,592.83 $ 91,113.98
Top $ 50.84 $ 8,811.43 $ 105,737.22
Base $ 53.87 $ 9,337.19 $ 112,046.38
Mid $ 61.96 $ 10,739.06 $ 128,868.74
Top $ 70.04 $ 12,140.92 $ 145,691.08
Base $ 63.34 $ 10,978.75 $ 131,744.95
Mid $ 72.84 $ 12,626.24 $ 151,514.79
Top $ 82.34 $ 14,271.79 $ 171,261.49
Base $ 59.09 $ 10,242.05 $ 122,904.64
Mid $ 64.83 $ 11,236.62 $ 134,839.45
Top $ 70.56 $ 12,231.19 $ 146,774.26
Deputy City Manager
Deputy Finance Director
Deputy Public Works Director
Customer Service Representative
Custodian P/T
Electrical/Instrumentation Technician I
Electrical/Instrumentation Technician II
Emergency Preparedness and Communications Manager
Community Development Program Manager
Community Development Technician
Construction Inspector I
Construction Inspector II
Custodian
Community and Economic Development Director
Engineer - Principal
Engineer - Senior
Agenda Item No. 16 Page 49 of 55 CC Agenda 02-20-2024
Effective 7/1/2023
Revised 2/20/2024
Classification Step Hourly Monthly Annual
City of Port Hueneme
Comprehensive Pay Schedule
Base $ 24.24 $ 4,201.45 $ 50,417.39
Mid $ 27.88 $ 4,831.89 $ 57,982.73
Top $ 31.53 $ 5,464.62 $ 65,575.39
Base $ 34.04 $ 5,901.20 $ 70,814.37
Mid $ 39.15 $ 6,786.18 $ 81,434.11
Top $ 44.26 $ 7,671.15 $ 92,053.84
Base $ 23.06 $ 3,997.02 $ 47,964.20
Mid $ 26.52 $ 4,596.01 $ 55,152.08
Top $ 29.97 $ 5,195.00 $ 62,339.96
Base $ 24.62 $ 4,266.98 $ 51,203.81
Mid $ 28.53 $ 4,945.65 $ 59,347.82
Top $ 32.42 $ 5,618.70 $ 67,424.35
Base $ 31.63 $ 5,481.84 $ 65,782.05
Mid $ 36.37 $ 6,304.86 $ 75,658.35
Top $ 41.11 $ 7,126.01 $ 85,512.16
Base $ 77.32 $ 13,402.61 $ 160,831.25
Mid $ 88.93 $ 15,415.14 $ 184,981.64
Top $ 100.52 $ 17,423.39 $ 209,080.63
Base $ 26.25 $ 4,549.78 $ 54,597.39
Mid $ 30.17 $ 5,229.81 $ 62,757.69
Top $ 34.11 $ 5,911.71 $ 70,940.54
Base $ 74.95 $ 12,991.00 $ 155,892.11
Mid $ 86.21 $ 14,943.06 $ 179,316.64
Top $ 97.46 $ 16,892.49 $ 202,709.85
Base $ 19.89 $ 3,447.60 $ 41,371.20
Mid $ 22.89 $ 3,967.60 $ 47,611.20
Top $ 25.86 $ 4,482.40 $ 53,788.80
Housing Authority Board Member
Base $ 44.99 $ 7,798.27 $ 93,579.20
Mid $ 51.73 $ 8,966.53 $ 107,598.40
Top $ 58.46 $ 10,133.07 $ 121,596.80
Base $ 30.88 $ 5,352.79 $ 64,233.46
Mid $ 35.50 $ 6,152.83 $ 73,834.00
Top $ 40.13 $ 6,955.09 $ 83,461.06
Base $ 40.27 $ 6,979.74 $ 83,756.83
Mid $ 46.33 $ 8,030.04 $ 96,360.53
Top $ 52.36 $ 9,076.17 $ 108,914.01
Base $ 58.43 $ 10,127.03 $ 121,524.46
Mid $ 67.20 $ 11,647.20 $ 139,766.42
Top $ 75.94 $ 13,162.94 $ 157,955.20
Base $ 38.09 $ 6,602.39 $ 79,228.67
Mid $ 44.14 $ 7,650.39 $ 91,804.65
Top $ 50.18 $ 8,698.38 $ 104,380.63
Base $ 58.43 $ 10,127.03 $ 121,524.46
Mid $ 67.20 $ 11,647.20 $ 139,766.42
Top $ 75.94 $ 13,162.93 $ 157,955.20
Base $ 29.81 $ 5,166.62 $ 61,999.49
Mid $ 34.28 $ 5,941.82 $ 71,301.87
Top $ 38.76 $ 6,719.07 $ 80,628.79
Base $ 15.50
Mid $ 17.33
Top $ 19.16
$50.00 per meeting
Facilities Maintenance Worker II
Engineering Technician I
Engineering Technician II
Facilities Maintenance Worker I
Housing and Facilities Director
Housing and Facilities Services Assistant
Facilities Maintenance Worker Lead
Finance Director
Fiscal Assistant
Housing Programs Manager
Housing Specialist
Human Resources Analyst
Human Resources/Risk Manager
Information Technology Applications Specialist
Information Technology Manager
Information Technology Technician
Intern (Temporary)
Agenda Item No. 16 Page 50 of 55 CC Agenda 02-20-2024
Effective 7/1/2023
Revised 2/20/2024
Classification Step Hourly Monthly Annual
City of Port Hueneme
Comprehensive Pay Schedule
Base $ 24.03 $ 4,164.89 $ 49,978.70
Mid $ 27.63 $ 4,790.02 $ 57,480.19
Top $ 31.23 $ 5,413.19 $ 64,958.24
Base $ 19.19 $ 3,326.83 $ 39,922.01
Mid $ 22.07 $ 3,824.98 $ 45,899.76
Top $ 24.94 $ 4,323.13 $ 51,877.51
Base $ 24.03 $ 4,164.89 $ 49,978.70
Mid $ 27.63 $ 4,790.02 $ 57,480.19
Top $ 31.23 $ 5,413.19 $ 64,958.24
Base $ 29.73 $ 5,153.37 $ 61,840.43
Mid $ 34.17 $ 5,923.05 $ 71,076.65
Top $ 38.62 $ 6,694.69 $ 80,336.30
Step 1 $ 21.00
Step 2 $ 21.69
Step 3 $ 22.34
Step 4 $ 23.01
Step 5 $ 23.70
Step 6 $ 24.41
Step 7 $ 25.15
Step 8 $ 25.90
Step 9 $ 26.68
Step 10 $ 27.40
Step 1 $ 21.00
Step 2 $ 21.69
Step 3 $ 22.34
Step 4 $ 23.01
Step 5 $ 23.70
Step 6 $ 24.41
Step 7 $ 25.15
Step 8 $ 25.90
Step 9 $ 26.68
Step 10 $ 27.40
Step 1 $ 23.00
Step 2 $ 23.78
Step 3 $ 24.50
Step 4 $ 25.23
Step 5 $ 25.98
Step 6 $ 26.76
Step 7 $ 27.57
Step 8 $ 28.39
Step 9 $ 29.25
Step 10 $ 30.01
Step 1 $ 19.00
Step 2 $ 19.65
Step 3 $ 20.24
Step 4 $ 20.84
Step 5 $ 21.47
Step 6 $ 22.11
Step 7 $ 22.67
Step 8 $ 23.36
Step 9 $ 24.05
Step 10 $ 24.79
Landscape Maintenance Worker I
Landscape Maintenance Worker II
Landscape Maintenance Worker Lead
Irrigation Technician
Lifeguard - Junior Program Instructor P/T
Lifeguard - Junior Program Coordinator P/T
Lifeguard - Assistant Lead P/T
Lifeguard - Assistant Junior Coordinator P/T
Agenda Item No. 16 Page 51 of 55 CC Agenda 02-20-2024
Effective 7/1/2023
Revised 2/20/2024
Classification Step Hourly Monthly Annual
City of Port Hueneme
Comprehensive Pay Schedule
Step 1 $ 19.00
Step 2 $ 19.65
Step 3 $ 20.24
Step 4 $ 20.84
Step 5 $ 21.47
Step 6 $ 22.11
Step 7 $ 22.67
Step 8 $ 23.36
Step 9 $ 24.05
Step 10 $ 24.79
Step 1 $ 17.50
Step 2 $ 18.03
Step 3 $ 18.56
Step 4 $ 19.11
Step 5 $ 19.70
Step 6 $ 20.28
Step 7 $ 20.80
Step 8 $ 21.43
Step 9 $ 22.07
Step 10 $ 22.83
Step 1 $ 22.50
Step 2 $ 23.34
Step 3 $ 24.18
Step 4 $ 25.02
Step 5 $ 25.86
Step 6 $ 26.70
Step 7 $ 27.54
Step 8 $ 28.38
Step 9 $ 29.22
Step 10 $ 29.36
Step 1 $ 23.00
Step 2 $ 23.78
Step 3 $ 24.50
Step 4 $ 25.23
Step 5 $ 25.98
Step 6 $ 26.76
Step 7 $ 27.57
Step 8 $ 28.39
Step 9 $ 29.25
Step 10 $ 30.01
Base $ 25.90 $ 4,488.87 $ 53,866.41
Mid $ 30.02 $ 5,202.83 $ 62,433.91
Top $ 34.10 $ 5,910.87 $ 70,930.41
Base $ 30.02 $ 5,202.83 $ 62,433.91
Mid $ 34.50 $ 5,979.90 $ 71,758.76
Top $ 38.99 $ 6,758.94 $ 81,107.28
Base $ 18.40
Mid $ 21.16
Top $ 23.93
Base $ 24.62 $ 4,266.98 $ 51,203.81
Mid $ 28.53 $ 4,945.65 $ 59,347.82
Top $ 32.42 $ 5,618.70 $ 67,424.35
Lifeguard - Pool P/T
Lifeguard - Senior Lead P/T
Lifeguard- Pool Supervisor
Mechanic I
Mechanic II
Park Ranger P/T
Parking Enforcement Officer
Lifeguard - Ocean P/T
Agenda Item No. 16 Page 52 of 55 CC Agenda 02-20-2024
Effective 7/1/2023
Revised 2/20/2024
Classification Step Hourly Monthly Annual
City of Port Hueneme
Comprehensive Pay Schedule
Base $ 24.62
Mid $ 28.53
Top $ 32.42
Base $ 31.63 $ 5,481.84 $ 65,782.05
Mid $ 36.37 $ 6,304.86 $ 75,658.35
Top $ 41.11 $ 7,126.01 $ 85,512.16
Base $ 31.95 $ 5,537.37 $ 66,448.42
Mid $ 36.72 $ 6,364.89 $ 76,378.63
Top $ 42.01 $ 7,280.92 $ 87,371.02
PHWA Board Member
Base $ 97.74 $ 16,942.09 $ 203,305.08
Mid $ 112.33 $ 19,471.31 $ 233,655.76
Top $ 126.94 $ 22,002.72 $ 264,032.58
Base $ 67.31 $ 11,666.98 $ 140,003.72
Mid $ 79.61 $ 13,799.86 $ 165,598.32
Top $ 91.91 $ 15,930.57 $ 191,166.92
Base $ 27.53 $ 4,771.77 $ 57,261.20
Mid $ 31.65 $ 5,486.48 $ 65,837.77
Top $ 35.78 $ 6,201.20 $ 74,414.34
Base $ 42.51
Mid $ 48.89
Top $ 55.27
Base $ 50.06
Mid $ 57.56
Top $ 65.08
Police Officer Trainee $ 30.87
Base $ 29.04 $ 5,033.57 $ 60,402.89
Mid $ 33.39 $ 5,787.46 $ 69,449.57
Top $ 37.74 $ 6,541.35 $ 78,496.24
Base $ 58.02
Mid $ 66.74
Top $ 75.46
Base $ 46.26 $ 8,018.41 $ 96,220.87
Mid $ 53.19 $ 9,220.13 $ 110,641.62
Top $ 60.14 $ 10,423.74 $ 125,084.88
Base $ 22.67
Mid $ 26.05
Top $ 29.43
Base $ 37.59 $ 6,515.67 $ 78,188.03
Mid $ 43.22 $ 7,491.88 $ 89,902.61
Top $ 48.87 $ 8,470.16 $ 101,641.96
Base $ 37.59 $ 6,515.67 $ 78,188.03
Mid $ 43.22 $ 7,491.88 $ 89,902.61
Top $ 48.87 $ 8,470.16 $ 101,641.96
Base $ 31.94 $ 5,536.93 $ 66,443.18
Mid $ 36.76 $ 6,371.47 $ 76,457.58
Top $ 41.51 $ 7,195.49 $ 86,345.86
Base $ 79.55 $ 13,787.84 $ 165,454.09
Public Works Director Mid $ 91.48 $ 15,856.64 $ 190,279.61 Top $ 103.43 $ 17,927.49 $ 215,129.84
Base $ 35.52 $ 6,156.76 $ 73,881.07
Mid $ 40.85 $ 7,081.02 $ 84,972.23
Top $ 46.17 $ 8,003.41 $ 96,040.89
$50.00 per meeting
Police Community Services Officer
Parking Enforcement Officer P/T
Parking Enforcement Officer (Senior)
Payroll Services Specialist
Police Chief
Police Commander
Police Officer
Police Officer - Senior
Police Sergeant
Public Safety Dispatcher
Public Safety Dispatch Supervisor
Property and Evidence Supervisor
Police Support Services Technician P/T
Police Support Services Manager
Police Records Technician Senior
Public Works Operations Technician
Agenda Item No. 16 Page 53 of 55 CC Agenda 02-20-2024
Effective 7/1/2023
Revised 2/20/2024
Classification Step Hourly Monthly Annual
City of Port Hueneme
Comprehensive Pay Schedule
Base $ 38.84 $ 6,732.31 $ 80,787.73
Mid $ 44.25 $ 7,669.70 $ 92,036.37
Top $ 49.66 $ 8,607.08 $ 103,285.01
Base $ 47.09 $ 8,162.79 $ 97,953.47
Mid $ 54.14 $ 9,384.92 $ 112,619.04
Top $ 61.22 $ 10,611.41 $ 127,336.90
Base $ 35.50 $ 6,153.36 $ 73,848.66
Mid $ 40.89 $ 7,087.05 $ 85,044.58
Top $ 46.21 $ 8,009.93 $ 96,119.18
Base $ 17.48
Mid $ 20.09
Top $ 22.70
Base $ 32.24 $ 5,588.27 $ 67,059.20
Mid $ 37.08 $ 6,426.70 $ 77,120.42
Top $ 41.91 $ 7,265.14 $ 87,181.63
Base $ 19.83 $ 3,436.98 $ 41,243.80
Mid $ 22.80 $ 3,951.62 $ 47,419.47
Top $ 25.77 $ 4,466.26 $ 53,595.15
Base $ 23.16 $ 4,014.19 $ 48,170.24
Mid $ 26.65 $ 4,619.64 $ 55,435.74
Top $ 30.11 $ 5,219.05 $ 62,628.58
Base $ 30.72 $ 5,323.99 $ 63,887.93
Mid $ 35.30 $ 6,119.16 $ 73,429.95
Top $ 39.90 $ 6,916.35 $ 82,996.19
Base $ 34.05 $ 5,901.20 $ 70,814.37
Mid $ 39.16 $ 6,787.18 $ 81,446.22
Top $ 44.26 $ 7,671.15 $ 92,053.84
Base $ 19.97 $ 3,460.83 $ 41,529.98
Mid $ 22.96 $ 3,980.14 $ 47,761.73
Top $ 25.97 $ 4,501.33 $ 54,015.97
Base $ 23.06 $ 3,997.02 $ 47,964.20
Mid $ 26.52 $ 4,596.94 $ 55,163.33
Top $ 29.97 $ 5,195.00 $ 62,339.96
Base $ 31.63 $ 5,481.84 $ 65,782.05
Mid $ 36.37 $ 6,304.86 $ 75,658.35
Top $ 41.11 $ 7,126.01 $ 85,512.16
Base $ 26.15 $ 4,532.62 $ 54,391.40
Mid $ 30.07 $ 5,212.93 $ 62,555.22
Top $ 33.99 $ 5,891.13 $ 70,693.52
Base $ 27.92 $ 4,838.76 $ 58,065.12
Mid $ 32.36 $ 5,608.37 $ 67,300.43
Top $ 36.76 $ 6,371.60 $ 76,459.21
Base $ 35.86 $ 6,216.40 $ 74,596.84
Mid $ 41.25 $ 7,149.71 $ 85,796.57
Top $ 46.62 $ 8,080.90 $ 96,970.79
Base $ 69.18 $ 11,990.95 $ 143,891.30
Mid $ 79.56 $ 13,789.79 $ 165,477.51
Top $ 89.92 $ 15,586.55 $ 187,038.58
Base $ 24.62 $ 4,266.98 $ 51,203.81
Mid $ 28.53 $ 4,945.65 $ 59,347.82
Top $ 32.42 $ 5,618.70 $ 67,424.35
Base $ 28.53 $ 4,945.65 $ 59,347.82
Mid $ 32.80 $ 5,685.25 $ 68,223.00
Top $ 37.07 $ 6,424.85 $ 77,098.18
Water Resource Inspector II
Water Resource Inspector I
Recreation and Ocean Safety Supervisor
Water General Manager
Wastewater Maintenance Worker Lead
Wastewater Maintenance Worker II
Wastewater Maintenance Worker I
Streets Maintenance Worker Lead
Streets Maintenance Worker II
Streets Maintenance Worker I
Solid Waste Operations Coordinator
Solid Waste Equipment Operator Lead
Solid Waste Equipment Operator II
Solid Waste Equipment Operator I
Recreation Coordinator
Recreation Attendant P/T
Recreation and Community Services Programs Manager
Public Works Supervisor
Agenda Item No. 16 Page 54 of 55 CC Agenda 02-20-2024
Effective 7/1/2023
Revised 2/20/2024
Classification Step Hourly Monthly Annual
City of Port Hueneme
Comprehensive Pay Schedule
Step 1 $ 19.78
Step 2 $ 20.37
Step 3 $ 20.98
Step 4 $ 21.61
Step 5 $ 22.26
Step 6 $ 22.93
Step 7 $ 23.62
Step 8 $ 24.33
Step 9 $ 25.06
Step 10 $ 25.81
Step 1 $ 16.00
Step 2 $ 16.56
Step 3 $ 17.05
Step 4 $ 17.56
Step 5 $ 18.10
Step 6 $ 18.63
Step 7 $ 19.10
Step 8 $ 19.68
Step 9 $ 20.30
Step 10 $ 20.88
Base $ 25.14 $ 4,357.60 $ 52,291.20
Mid $ 28.91 $ 5,011.07 $ 60,132.80
Top $ 32.68 $ 5,664.53 $ 67,974.40
Base $ 26.15 $ 4,532.62 $ 54,391.40
Mid $ 30.07 $ 5,212.93 $ 62,555.22
Top $ 33.99 $ 5,891.13 $ 70,693.52
Base $ 27.92 $ 4,838.76 $ 58,065.12
Mid $ 32.36 $ 5,608.37 $ 67,300.43
Top $ 36.76 $ 6,371.60 $ 76,459.21
Base $ 35.86 $ 6,216.40 $ 74,596.84
Mid $ 41.25 $ 7,149.71 $ 85,796.57
Top $ 46.62 $ 8,080.90 $ 96,970.79
Base $ 23.33 $ 4,043.64 $ 48,523.66
Mid $ 26.82 $ 4,649.55 $ 55,794.56
Top $ 30.30 $ 5,251.20 $ 63,014.43
Water Safety Instructor Aide P/T
Water Safety Instructor P/T
Water Services Technician
Water Utility Operator I
Water Utility Operator II
Water Utility Operator Lead
Water Utility Operator Trainee
Agenda Item No. 16 Page 55 of 55 CC Agenda 02-20-2024
DATE: February 20, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: CITY OF PORT HUENEME PIER GATE OPTIONS
RECOMMENDATION:
It is recommended that the City Council receive an update on Port Hueneme pier gate options and direct staff to remove chain link fence and track statistics to determine whether a permanent gate is needed in the future.
BACKGROUND/ANALYSIS:
At the January 16, 2024, City Council meeting, the City Council voted to agendize a discussion about the City of Port Hueneme’s Pier hours at a future public meeting. This agenda item includes information about the pier, current hours, and the practices of other beaches locally and across the State of California.
The City’s pier did not historically include a gate. During COVID the closure of Hueneme Pier was instituted to prevent the congregation of groups and helped eliminate touch points which could not be sanitized on a daily basis.
On June 16th, 2020, the Hueneme Beach Pier re-opened with a number of restrictions including the amendment of pier hours. Hours would be shifted from 24 hours a day to 6:00 a.m. to 10:00 p.m. daily. City staff open and close the pier gate daily.
As such, the Port Hueneme Police Department has been able to accumulate data and statistics to the effects of reducing pier hours to the public. Using Calls for Service as its primary data point, the police department was able to compare and contrast Calls for Service from 2018 – 2022. The below chart shows calls for service for their respective years. It is important to note that 2020, 2021 and 2022 are difficult years for comparison, due to the impacts of COVID on potential calls. One option, discussed later in the report, would be to track calls for service for an additional period to get more data outside of COVID impacted years.
Agenda Item No. 17 Page 1 of 4 CC Agenda 02-20-2024
Hueneme Beach Pier
December 19, 2023
CALLS FOR SERVICE AT HUENEME BEACH PIER
Year Total Calls Calls for service 10 p.m. to 7 a.m. Notes 2018 287 47 Open 24 hours
2019 325 41 Open 24 hours
2020 215 30 10:00 p.m. – 6:00 a.m.
2021 213 12 10:00 p.m. – 6:00 a.m.
2022 216 41 10:00 p.m. – 6:00 a.m.
2023 209 28 10:00 p.m. – 5:00 a.m.
Hueneme Beach Pier & Hours
The pier is 1,400 feet long, 24-feet wide, and sits just down the shoreline from the Hueneme Submarine Canyon. The pier opened in 1968 and extends out into water that is 22 feet deep. It is one of the main recreational venues in the City of Port Hueneme and it’s classified as a “Fishing Pier”. Today our residents enjoy relaxing views of the pier which include the Channel Islands. On a daily basis one will find residents and families fishing off the pier or enjoying a nice lunch at Surfside Seafood. Restrooms are also located at the front of the pier.
Prior to COVID-19, the Hueneme Beach pier was opened 24 hours a day along with the adjacent parking lot. The following is a list of other piers in the State of California and their respective hours:
Venice: 5:00 am – 2:00 am
Hermosa Beach: 6:00 am – 10:00 pm
Seal Beach: 6:00 am – 10:00 pm
Cabrillo Beach: 5:30 a.m. – 10:30 p.m.
Ventura: 6:30 am – 10:00 pm
Newport Beach: 5:00 am – 12:00 am
Goleta Beach: 24 hours
Huntington Beach: 5 am – 12:00 am
Pier Closure Gate
Following the temporary closure of the pier, a temporary chain link fence was erected to prevent access. Funding in the amount of $30,000 was included in the budget to provide a customized and decorative iron gate. The City has received a proposal to fabricate a hot dip galvanized gate that would be painted black (basic design included as Attachment A).
Options:
Option 1: Remove chain link fence and track calls for service for one year period to determine impacts of fence before deciding whether to proceed with installation of permanent iron gate.
Option 2: Proceed with installation of permanent iron gate (timeline estimated at 6 months and budgeted at $35,000)
Option 3: Paint the chain link fence prior to the Memorial Day event. Note, funding was not included in Memorial Day event for additional site work, and this would be an additional budget impact.
Agenda Item No. 17 Page 2 of 4 CC Agenda 02-20-2024
Hueneme Beach Pier
December 19, 2023
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Safe, Secure and Beautiful Community
• Upgrade our beach, parks, City-owned facilities and structures to provide a better experience for our residents, employees, commuters, and visitors FISCAL IMPACT:
Review and discussion of the subject ordinance entails no fiscal impact.
ATTACHMENTS:
A. Draft Pier Gate Design
Agenda Item No. 17 Page 3 of 4 CC Agenda 02-20-2024
Attachment A
Agenda Item No. 17 Page 4 of 4 CC Agenda 02-20-2024
DATE: February 20, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: City Council Goals
RECOMMENDATION:
It is recommended that the City Council receive a brief report on City Council Goals and provide feedback and direction, including setting a City Council Workshop at either the Regular Meeting on March 4, or a Special Meeting on March 11.
BACKGROUND/ANALYSIS:
The City Council establishes policies, authorizes funding and sets overall priorities for the City. It is good practice for the City Council to discuss goals and key projects for the upcoming year to ensure the City Council, staff, and the public are in alignment regarding the City’s priorities and goals.
Goal setting typically requires a dedicated amount of time to allow for discussion and vetting of goals. The City Council could consider holding a City Council workshop to dedicate sufficient time to discuss goals at either the Regular Meeting on March 4, or a Special Meeting on March 11. This will allow time for City Council to consider the information provided below or prepare information for discussion at that workshop.
As a starting point for discussion, staff has begun by summarizing, compiling and preparing goals based on prior City Council direction and discussion. Council can discuss any of these areas, add or remove goals, and provide additional direction as desired either tonight, or at a future workshop.
Current Goals:
Goal 1: To Provide Best Levels of Service for Residents and Businesses Goal 2: To Develop Fiscal and Economic Excellence
Goal 3: To Promote Innovation and Opportunity
Goal 4: To Ensure a Safe, Secure and Beautiful Community Goal 5: To Develop Strategic Partnerships
Agenda Item No. 18 Page 1 of 2 CC Agenda 02-20-2024
City Council Goals
February 20, 2024
Many projects that fall under goal areas 1, 2, 3, and 4 are in process by staff for future presentation to City Council. Goal 5, however, is one area that requires guidance from the City Council. The City Council may wish to discuss goals at this time for strategic partnerships with these agencies for the coming year. Note, there have been several requests at recent Council meetings for future agenda items that reflect a need to discuss strategic partnerships, including:
1) Developing Talking Points for conversations with Naval Base Ventura County
2) Partnership Opportunities or Issues Related to the Port 3) Potential Creation of a Committee with the City of Oxnard.
These items can also be discussed at this time or as part of a City Council workshop related to Goals, as these are areas that can provide valuable guidance to staff to help stay on track towards reaching goals.
The City Council may wish to discuss and provide direction on these topics now (as time allows), and/or could consider holding a City Council workshop to discuss these areas in depth.
FISCAL IMPACT:
None. This item does not require an expenditure of funds, however, the City Council’s goals will help guide the City’s budget adoption process.
ATTACHMENTS:
None.
Agenda Item No. 18 Page 2 of 2 CC Agenda 02-20-2024