The two likely reasons that most cities do not provide this service are cost impacts and time impacts. Vendors that provide written translation services typically charge by the word. Based on preliminary research, the cost of translating agendas into Spanish can be expected to be approximately $300-$400 per meeting, for an estimated annual cost of $8,400. Additionally, vendors will typically require the agenda to be prepared and submitted to them several days earlier than the typical process, meaning there would be less time to prepare the agenda or to add any urgent items. For these reasons, staff recommends simply adding the statement in Spanish to each agenda informing Spanish speaking residents how to request translation of items as needed.
Taking this action would increase a community member’s ability to obtain information as desired about matters before the City Council and enhance their ability to participate in Council meetings. Specific city actions, such as the receipt of certain grant or other funding from state and federal agencies has the potential to trigger language translation requirements. The City will continue to monitor such requirements and future legislative changes to ensure its practices are in compliance.
The recommended language for placement on City Council agendas is as follows:
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator.
* Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.
Uso de traductor
*La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.
* Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local. * Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.
The cost of any translation requests or live interpretation services will be dependent upon demand.
Agenda Item No. 07 Page 2 of 3 CC Agenda 03-04-2024
Translation and Interpretation Services
March 4, 2024
FISCAL IMPACT:
The recommended action can be accomplished with no fiscal impact. Appropriations for additional actions or services are not included in the City’s approved Operating Budget and a budget adjustment would be required. Translation services are estimated at up to $25,000 per year, depending on frequency.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Optimal Levels and Services for Residents and Businesses • Increase communication, outreach and proactive engagement of all members of our population
ATTACHMENTS:
None.
Agenda Item No. 07 Page 3 of 3 CC Agenda 03-04-2024
DATE: March 4, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: REMOVAL OF PARKING RESTRICTION ON SAN PEDRO STREET RECOMMENDATION:
It is recommended that City Council approve the removal of the parking restriction on the westside of San Pedro Street between Pleasant Valley Road and Clara Street and authorize staff to consult with Naval Base Ventura County.
BACKGROUND/ANALYSIS:
At the September 18, 2023 City Council meeting, then Mayor Martinez requested an agenda item to allow the Council to reconsider the current parking prohibition on San Pedro Street. The request identified the need to establish a dialogue with Naval Base Ventura County (NBVC) regarding any proposed change. This motion was seconded by then Mayor Pro Temp Perez, and the Council agreed to place the item on a future agenda for consideration.
Since that time City staff has engaged representatives from the Navy to review this issue on a number of occasions. These communications have relayed information about parking related community concerns in the area of San Pedro Street. While the street lies within the City’s jurisdiction, the Base has a valued interest in this project as its perimeter fence line is immediately adjacent to the street.
The City worked with NVBC to identify potential solutions to concerns, and of the intent to change the existing condition to provide parking on San Pedro. On Friday, February 23, Navy representatives expressed an understanding of the need to abate the community concerns and have requested the City:
- Consider the Navy’s input as it pertains to the design of parking spaces - Assume responsibility for maintaining the landscaped area immediately adjacent to the street which has previously been maintained by the Navy - Accept responsibility for striping and signage associated with street parking Agenda Item No. 08 Page 1 of 3 CC Agenda 03-04-2024
San Pedro St Parking
March 4, 2024
- Prohibit the parking of oversized vehicles such as Recreational Vehicles and post signs regarding this restriction
- Confirm that Navy Force Protection/Fed Fire Department will not be responsible for vehicle or property damage or personal injury in the new parking zone The City is confident that it can accommodate these requests and has advised the Navy of the following, subject to the City Council’s approval:
- The City understands that it is the Navy’s preference to have diagonal parking and staff intends to recommend that Council authorize staff to pursue that design to help address any Navy concerns
- The landscaped area adjacent to San Pedro Street is City property and the City is prepared to assume responsibility for maintenance
- Similarly, since San Pedro Street is a City street, we will be responsible for striping and signage
- We understand the Navy’s concerns regarding parking oversized vehicles (such as Recreational Vehicles) at this location and are supportive of prohibiting such activity
- The City is responsible for the design, maintenance and repair of its streets. Navy Force Protection/Fed Fire Department would have the same responsible for damage or injury as currently exists on any city street With the City Council’s approval, staff will undertake design and install parking spaces on the westside of San Pedro Street between Pleasant Valley Road and Clara Street. This change would likely provide an additional 40 to 70 parking spaces in an area in which parking has been a challenge.
FISCAL IMPACT:
It is anticipated that the cost to conduct a traffic study and install new parking spaces on San Pedro Street will be between $15,000 and $20,000.
STRATEGIC PLAN:
Primary Strategic Pillar and Objective:
Strategic Partnerships
• We aim to build strong, collaborative, mutually beneficial partnerships with our stakeholders that improve the quality of life for our residents.
ATTACHMENTS:
A. Map of area proposed for new parking spaces on San Pedro Street Agenda Item No. 08 Page 2 of 3 CC Agenda 03-04-2024
Map of Proposed New Parking Area on San Pedro Street
Attachment A
Agenda Item No. 08 Page 3 of 3 CC Agenda 03-04-2024
DATE: March 4, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: City Council Goals
RECOMMENDATION:
It is recommended that City Council provide feedback and direction regarding City Council goals, with a focus on guidance related to strategic partnerships with City Partners (Goal 5).
BACKGROUND/ANALYSIS:
It is good practice for the City Council to discuss goals and key projects for the upcoming year. Establishing goals allows the City Council, staff, and the public to be in alignment regarding the City’s priorities and key projects.
As a starting point for discussion, staff has begun by summarizing, compiling and preparing goals based on prior City Council direction. Council can discuss any of these areas, add or remove goals, and provide additional direction as desired.
Current Goals:
Goal 1: To Provide Best Levels of Service for Residents and Businesses a) Become an employer of choice
b) Use customer-focused technology improvements
c) Improve online services, information, public outreach tools, and customer service d) Improve processes, including efficiency and quality
Goal 2: To Develop Fiscal and Economic Excellence
a) Create Fiscal and Debt Management Policies
b) Prepare Economic Development Roadmap
c) Explore Revenue Improvement Options including City Property options d) Expand Cannabis Business Opportunities
Goal 3: To Promote Innovation and Opportunity
a) Implement I.T. Master Plan
b) Implement improved Finance system
c) Implement and better utilize social media and outreach tools d) Prepare Broadband Master Plan
Agenda Item No. 09 Page 1 of 5 CC Agenda 03-04-2024
City Council Goals
March 4, 2024
Goal 4: To Ensure a Safe, Secure, Inclusive and Beautiful Community a) Public Safety (traffic safety, crime prevention, emergency management & response) b) Park Improvements and Community Service Programs
c) Beach Preservation and Erosion Prevention
d) Tree Management and Updated Landscaping Standards
e) Infrastructure including Water, Wastewater, Streets, etc.
Goal 5: To Develop Strategic Partnerships
a) Port/Oxnard Harbor District (Traffic Safety, Community Support, Economic Development) b) Naval Base Ventura County
c) Community Services/Programming (Schools, Library, Boys and Girls Club, etc.) d) Sand Collaborative
e) School District
f) Homelessness Partners (VC Continuum of Care, Mercy Housing, Oxnard, etc.) Many projects that fall under goal areas 1, 2, 3, and 4 are in process by staff for future presentation to City Council. Goal 5, however, is one area that requires guidance from the City Council. The City Council may wish to discuss goals at this time for strategic partnerships with these agencies for the coming year. Additionally, the City Council has committees that work in these and other areas, and direction from Council could help the Committee’s identify goals for the coming year. Attachment A to this staff report is a complete list of City Council committees and appointments.
Note, there have been several requests at recent Council meetings for future agenda items from Councilmembers to discuss potential partnership ideas, proposals or talking points with the Port, Naval Base Ventura County, and City of Oxnard. This item allows for discussion of these topics as well.
FISCAL IMPACT:
None. This item does not require an expenditure of funds, however, the City Council’s goals will help guide the City’s budget adoption process.
ATTACHMENTS:
A. List of Council Committees and Appointments
Agenda Item No. 09 Page 2 of 5 CC Agenda 03-04-2024
Commission Representative(s) Meetings Compensation
Beach Erosion Authority for Clean
Oceans and Nourishment (BEACON)
Gama
Alternate: Hernandez
Bi-Monthly/Quarterly, 3rd Friday, 9 a.m.
Carpinteria City Hall 5775 Carpinteria Ave,
Carpinteria, CA 93013
None
California Joint Powers Insurance
Authority (CJPIA)
Gama
Alternate: Martinez
Annual Board Meeting
4th Wednesday in July (July 24, 2024) at 7
p.m. in La Palma
$100 for Annual
Mtg
City-Port Standing Committee Perez/McQueen-Legohn
(historically Mayor/Mayor Pro Tem)
As needed. Alternating meetings at City Hall
and the Oxnard Harbor District (333 Ponoma
St)
None
Economic Development
Collaborative -(EDC-VC)
Perez
Alternate: Martinez
Monthly, 3rd Thursday, 3:30 p.m. (Dark August
and December) Hampton Inn, 50 W. Daily
Drive, Camarillo
None
Federal Outreach and Advisory
Council (FOAC)
Perez
Alternate: Martinez
Monthly, 2nd Tuesday, 2:00 p.m. via Zoom
Two Annual Meetings: The National Summit
and the Installation Innovation Forum
None
Gold Coast Transit District (GTCD) McQueen-Legohn
Alternate: Hernandez
Monthly, 1st Wednesday, 10 a.m.
GCT office, 1901 Auto Center Drive, Oxnard,
CA 93036
$100/mtg
Port Hueneme Water Agency
(PHWA)
Hernandez, McQueenLegohn, Martinez
Alternate: Perez
Quarterly, 3rd Monday, 5:45 p.m.
Port Hueneme City Hall $50/mtg
Port Hueneme Housing Authority
(HA)
Gama, Hernandez, McQueenLegohn, Perez, Martinez
Monthly, 1st & 3rd Mondays, 6:30 p.m.
Port Hueneme City Hall $50/mtg
Recreation, Education, Arts, Culture
in Hueneme (REACH)
Martinez
Alternate: Perez
At least 4 times a year PH City Hall,
Community Center or other City facility None
Regional Defense Partnership (RDP) McQueen-Legohn
Alternate: Hernandez
Monthly, 1st Thursday, 7:30 a.m.
Pacific Conference Room in the Hall of Justice
at the Ventura County Government Center,
800 S. Victoria Ave, Ventura
None
Sister City Committee Martinez
Alternate: Hernandez As needed None
2024 Council Committee Appointments
Attachment A
Agenda Item No. 09 Page 3 of 5 CC Agenda 03-04-2024
Commission Representative(s) Meetings Compensation
Southern California Association of
Governments (SCAG)
Hernandez (Regional Council
District 45 Representative)
Alternate: None
Annual General Assembly Meeting in May
$120 for Regional
Council Rep; None
for a non-Regional
Council Rep
Southern California Edison
Government Advisory Panel (GAP) Hernandez TBD None
Ventura Council of Governments
(VCOG)
Gama
Alternate: Hernandez
Bi-monthly, 2nd Thursday, 4pm - 6:30pm
J. Handel Conference Room 2533 (Second
Floor) John Spoor Broome Library, CSUI
Campus, One University Drive, Camarillo, CA
93012
None
Ventura County Air Pollution Control
District Advisory Committee
Gama
(Appointment to be confirmed by
Ventura County Air Polluiton
Control Board for a 4-Year term)
When necessary on a 3rd Tuesday, 6:30 p.m.,
Air Pollution Control Distict, 4567 Telephone
Rd, Ste 200, Ventura, CA 93003
None
Ventura County Animal Services
Commission (VCAS)
Gama
Alternate: Hernandez
Quarterly, 2nd Thursday, 9 a.m.
Ventura County Animal Regulation Office
600 Aviation Drive, Camarillo (Airport)
$50/mtg
Ventura County Transportation
Commission (VCTC) McQueen-Legohn
Monthly, 1st Friday, 9 a.m.
Camarillo City Library, 4101 Las Posas Rd,
Camarillo, CA 93010
$100/mtg (max
$200/month)
Ventura County Regional Energy
Alliance District Board (VCREA)
Hernandez
Alternate: None
4 times a year, usually the 3rd Thursday,10:30
a.m. 800 S. Victoria Avenue, Ventura None
Ventura Regional Sanitation District
(VRSD)
McQueen-Legohn
Alternate: Hernandez
Monthly, 1st & 3rd Thursday, 8:30 a.m. (Dark
in August) VRSD office, 4105 W. Gonzalez
Road, Oxnard, CA 93036
$186/mtg
2024 Council Committee Appointments
Museum Governance Committee McQueen-Legohn; Alternate: Gama
AD HOC COMMITTEES
Committee Representative(s)
Landscape Design Guidelines Update Committee Perez; Alternate: Martinez Agenda Item No. 09 Page 4 of 5 CC Agenda 03-04-2024
Commission Representative(s) Meetings Compensation
Air Pollution Control Board
McQueen-Legohn
(Appointed by City Selection
Committee 1/6/23)
Monthly, 2nd Tuesday, 1:30 p.m. None
California State University, Channel
Islands Site Authority
Hernandez
(Appointed by City Selection
Committee 1/6/23)
Quarterly, typically Mondays None
2024 Assignment List by Other Agencies
City Selection Committee Appointments for Port Hueneme
Southern California Association of Governments Policy Committees Community Economic Human Development Committee (CEHD)
Energy & Environment Committee (EEC)
Transportation Committee (TC)
Committee Representative(s)
Misty Perez
None
Laura Hernandez (Regional Council District 45 Rep)
Agenda Item No. 09 Page 5 of 5 CC Agenda 03-04-2024