Agenda packet — Port Hueneme City Council, May 6, 2024 (part 1 of 8)

CC & HA Regular Meeting Agenda – May 6, 2024, Page 1 of 5 Monday, May 6, 2024
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
The following provides information to the public on how to participate in City meetings:

Watch Meetings Live or On-Demand
Live or On-Demand at: https://porthuenemeca.suiteonemedia.com/ On-Demand (generally uploaded the next day) at: https://www.youtube.com/@cityofporthuenemegov Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City/Authority Clerk. Your name will be called when it is your turn to speak. Public comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments should be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 5:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housing Authority) Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City/Authority Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date”.

Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.

Para solicitar un traductor, comuníquese con [email protected].

CC & HA Regular Meeting Agenda – May 6, 2024, Page 2 of 5 * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $250 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $250 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $250 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE

ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Mayor Pro Tem Martha R. McQueen-Legohn; and Mayor Misty Perez

INSPIRATION
Given by Mayor Pro Tem McQueen-Legohn

PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda
Recommendation: Approve the City Council Agenda of May 6, 2024.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES

RECESS THE CITY COUNCIL MEETING
CC & HA Regular Meeting Agenda – May 6, 2024, Page 3 of 5

CALL TO ORDER THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING

ROLL CALL
Port Hueneme Housing Authority Members Johnny Brown, Robert Blackwell, Steven A. Gama, Laura D. Hernandez, and Roberto “Bobby” Martinez; Vice Chair Martha R. McQueen-Legohn, and Chair Misty Perez
HOUSING AUTHORITY PUBLIC COMMENT (10 Minutes)
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the Housing Authority. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits the Authority from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length.

Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

HOUSING AUTHORITY CONSENT CALENDAR

1. Minutes
Recommendation: Approve the April 2, 2024, Housing Authority Regular Meeting Minutes.

2. Register of Disbursements
Recommendation: Receive and file the Housing Authority’s register of disbursements for the period of March 23, 2024 through April 25, 2024.

HOUSING AUTHORITY PUBLIC HEARING

3. 2024-2025 Public Housing Annual Plan
Recommendation: Adopt a resolution entitled, “A Resolution of the Housing Authority of the City of Port Hueneme, California, approving the fiscal year (FY) 2024-2025 Public Housing Annual Plan”.

HOUSING AUTHORITY BUSINESS ITEMS – None.

AUTHORITY MEMBERS’ REPORTS, COMMENTS, & REQUEST FOR FUTURE AGENDA ITEMS

ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING The Port Hueneme Housing Authority will adjourn to its next regular meeting scheduled for June 3, 2024, at 6:30 p.m.

RECONVENE CITY COUNCIL REGULAR MEETING

PRESENTATIONS

4. Explorer of the Year Certificate of Recognition presented to Port Hueneme Police Explorer Sergeant Tiffany Zavala

5. Mental Health Awareness Proclamation

6. 55th Annual Professional Municipal Clerks Week Proclamation

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions

7. Minutes
Recommendation: Approve the April 15, 2024, City Council Regular Meeting Minutes.

CC & HA Regular Meeting Agenda – May 6, 2024, Page 4 of 5

8. Register of Disbursements
Recommendation: Receive and file the City’s register of disbursements for the period of April 6, 2024 through April 25, 2024.

9. Treasurer’s Quarterly Investment Report – March 31, 2024 Recommendation: Receive and file the March 31, 2024 Treasurer’s Report as presented.

10. Authorization to Issue a Request for Bid (RFB) for Hueneme Beach Concrete Walkway Replacement
Recommendation: Authorize soliciting a Request for Bids (RFB) to repair or replace damaged concrete walkways at Hueneme Beach.

11. Authorization to Purchase Debris Collector for Landscape Maintenance Recommendation: Approve the purchase of a debris collector called the Xtreme Vac Tow Behind Leaf Loader, which will be utilized for landscape maintenance for $95,503.74, utilizing a cooperative purchasing agreement through Sourcewell Contract No. #031121- ODB.

12. Hueneme Road Water Main Project Budget
Recommendation: Authorize a budget adjustment moving funds from the Cross Base Waterline project to the Hueneme Road Water Main project in the amount of $100,000.

13. Acceptance of Donation: (3) United States Flags and Flag Pole Kits from the Ventura Downtown Lions Club
Recommendation: Authorize the City Manager to accept a donation of 3 United States flags and flag pole kits from the Ventura Downtown Lions Club to be placed at the pier for holiday ceremonies and events.

PUBLIC HEARINGS – None.

BUSINESS ITEMS

14. Adoption of a Resolution of the City Council of the City of Port Hueneme, California, Establishing an Outdoor Flagpole Display Policy which Includes the Pride Flag for the Month of June
Recommendation: Adopt a resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, establishing an outdoor flagpole display policy” which includes the implementation of Council direction to display the Pride Flag for the month of June.

15. Fiscal Year (FY) 24/25 Budget Preparation: Sales Tax Review: Hinderliter, De Llamas and Associates (HDL) Sales Tax Update Presentation
Recommendation: Review and file the sales tax presentation provided by HDL.

16. Review of City of Port Hueneme Legislative Platform Recommendation: Review the City’s Legislative Platform, consider amendments and adopt a revised document that will provide guidance and allow staff to advocate for City programs and priorities in the coming year.

CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.

CC & HA Regular Meeting Agenda – May 6, 2024, Page 5 of 5

REQUEST FOR FUTURE AGENDA ITEMS
Councilmembers may request items to be placed on future agendas at this time. All requested items will require a motion, a second, and a majority vote, per adopted Council policies, to be placed on a future agenda and will be scheduled at the City Manager’s discretion.

ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Monday, May 20, 2024, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City/Authority Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City/Authority Clerk’s office at the same time they are provided to the Council/Housing Authority.

I, Georgianna Nicole Alvarez, City/Authority Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).

CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 1 of 9 Tuesday, April 2, 2024
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
The following information was provided to the public on how to participate in City meetings:

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas Agenda Item No. 01 Page 1 of 9 HA Agenda 05-06-2024
CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 2 of 9 que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

CALL TO ORDER / FLAG SALUTE
Mayor Perez called the meeting to order at 6:30 p.m. and led the flag salute.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Mayor Pro Tem Martha R. McQueen-Legohn; Mayor Misty Perez

Absent: None

INSPIRATION
Given by Mayor Perez

PUBLIC COMMENT
Public comments were provided in person by the following:
• Becky Breuning
• Paul Copley
• Greg L. Ross
• Randall Thomas
• Jan Berk

AGENDA APPROVAL FOR CITY COUNCIL
City Council Agenda Approval
A motion was made by Councilmember Gama, seconded by Councilmember Hernandez, and passed unanimously to approve the City Council Agenda of April 2, 2024.

Agenda Item No. 01 Page 2 of 9 HA Agenda 05-06-2024
CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 3 of 9 CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.

PRESENTATIONS

1. Quarterly Employee Recognition
A City employee was presented with years of service recognition.

2. Autism Acceptance Proclamation
Councilmember Gama read the proclamation into record, recognizing and proclaiming April 2024, as “Autism Acceptance Month”. Jasmine Duron, Advocacy & Community Impact Coordinator from the Autism Society of Ventura County, was presented with the proclamation.

3. State of the Port Presentation by Kristin Decas, CEO/Port Director of The Port of Hueneme - Oxnard Harbor District
Kristin Decas, CEO/Port Director of The Port of Hueneme Oxnard Harbor District, presented a State of Port PowerPoint presentation. Questions and comments followed.

RECESS THE CITY COUNCIL MEETING
Mayor Perez recessed the City Council meeting and called for a brief recess at 7:20 p.m.

CALL TO ORDER THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING Chair Perez called to order the Housing Authority Regular meeting at 7:24 p.m.

ROLL CALL

Present: Port Hueneme Housing Authority Members Johnny Brown, Steven A. Gama, Laura D.

Hernandez, and Roberto “Bobby” Martinez; Vice Chair Martha R. McQueen-Legohn, and Chair Misty Perez

Absent: Port Hueneme Housing Authority Member Robert Blackwell HOUSING AUTHORITY PUBLIC COMMENT – None.

HOUSING AUTHORITY CONSENT CALENDAR
A motion was made by Member Hernandez, seconded by Member Gama, to approve Consent Calendar Item Nos. 4 – 5, as presented.

Motion passed 6-0-1 as follows:

AYES: Brown, Gama, Hernandez, Martinez, McQueen-Legohn, Perez NOES: None; ABSENT: Blackwell; ABSTAIN: None
Authority:

4. Minutes
Approved the December 4, 2023, Housing Authority Regular Meeting Minutes.

5. Register of Disbursements
Received and filed the Housing Authority’s register of disbursements for the period of November 28, 2023 through March 22, 2024.

AUTHORITY MEMBERS’ REPORTS, COMMENTS, & REQUEST FOR FUTURE AGENDA ITEMS
Member Brown:
• Commented regarding parking at Mar Vista.

Agenda Item No. 01 Page 3 of 9 HA Agenda 05-06-2024
CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 4 of 9 Member Gama:
• Inquired about the windows and doors project at Mar Vista.

ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING The Port Hueneme Housing Authority adjourned at 7:27 p.m. to the next regular meeting scheduled for May 6, 2024, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
Authority Clerk
Approved this ____ day of ____, 2024:
_________________________________
Misty Perez, Chair

CALL TO ORDER THE HUENEME HOUSING INC MEETING
Chair Perez called to order the Hueneme Housing Inc meeting at 7:27 p.m.

ROLL CALL

Present: Ex Officio Boardmembers Steven A. Gama, Laura D. Hernandez, Roberto “Bobby” Martinez; Vice Chair Martha R. McQueen-Legohn, and Chair Misty Perez

Absent: None.

HUENEME HOUSING INC PUBLIC COMMENT – None.

HUENEME HOUSING INC BUSINESS ITEM

6. Initial Meeting of Board of Directors; Approval of Bylaws; Appointment of Officers; and Filing of Statement of Information
Recommendation: That the Proposed Board of Directors to the newly created corporation, Hueneme Housing, Inc., review and adopt the draft bylaws; appoint Ms. Gabriela Basua as the President; appoint Ms. Lupe Acero as the Treasurer; and appoint Ms. Georgianna Alvarez as the Secretary of said corporation. It is further recommended that the Proposed Board of Directors authorize Kevin Spaulding to file the Statement of Information for the corporation with the Secretary of State.

President Gabby Basua presented the staff report. Questions followed There were no public comments.

A motion was made by Boardmember Hernandez, seconded by Vice Chair McQueenLegohn, to review and adopt the draft bylaws; appoint Ms. Gabriela Basua as the President; appoint Ms. Lupe Acero as the Treasurer; and appoint Ms. Georgianna Alvarez as the Secretary of said corporation. It is further recommended that the Proposed Board of Directors authorize Kevin Spaulding to file the Statement of Information for the corporation with the Secretary of State.

Motion passed 5-0 as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
Agenda Item No. 01 Page 4 of 9 HA Agenda 05-06-2024
CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 5 of 9

ADJOURNMENT OF THE HUENEME HOUSING INC MEETING
The Hueneme Housing Inc meeting was adjourned at 7:41 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
Secretary
Approved this ____ day of ____, 2024:
_________________________________
Misty Perez, Chair

RECONVENE CITY COUNCIL REGULAR MEETING
Mayor Perez reconvened the City Council Regular Meeting at 7:41 p.m.

CONSENT CALENDAR
A motion was made by Councilmember Martinez, seconded by Councilmember Gama, to approve Consent Calendar Item Nos. 7 – 10, as presented.

Motion passed 5-0 as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None
City Council:

7. Minutes
Approved the March 18, 2024, City Council Regular Meeting Minutes.

8. Register of Disbursements
Received and filed the City’s register of disbursements for the period of March 13, 2024 through March 22, 2024.

9. Adoption of a Resolution of the City Council of the City of Port Hueneme, California, Declaring that Parking Shall be Allowed Along San Pedro Street Except that the Parking of Vehicles in Excess of Six Feet in Height Shall be Prohibited Along San Pedro Street Adopted Resolution No. 4485, a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, declaring that parking shall be allowed along San Pedro Street except that the parking of vehicles in excess of six feet in height shall be prohibited along San Pedro Street”.

10. Citizens Advisory Commission Appointment
Confirmed and approved Mayor Perez’ appointment of Mark Savalla to the Citizens Advisory Commission to an unexpired term ending January 31, 2025.

PUBLIC HEARINGS – None.

BUSINESS ITEMS

11. Ventura County Organized Retail Theft Task Force
Agenda Item No. 01 Page 5 of 9 HA Agenda 05-06-2024
CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 6 of 9 Recommendation: Authorize staff to execute the attached Memorandum of Understanding (MOU) with the Ventura County Sheriff’s Office to join the Ventura County Organized Retail Theft Task Force, and take the steps needed to implement the MOU.

Police Chief Federico presented the report. Captain Ron Chips of the Ventura County Sheriff’s Office provided a brief overview of the Ventura County Organized Retail Theft Task Force. Questions followed. There were no public comments.

A motion was made by Councilmember Martinez, seconded by Councilmember Hernandez, to authorize staff to execute the attached Memorandum of Understanding (MOU) with the Ventura County Sheriff’s Office to join the Ventura County Organized Retail Theft Task Force, and take the steps needed to implement the MOU.

Motion passed 5-0 as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None

12. Planning and Management of 2024 Hueneme Beach Festival Recommendation:

1. Cancel the Request for Proposals for Hueneme Beach Festival Event Planning and Management Services and award no contract

2. Approve the use of an employee committee to plan and manage the 2024 Hueneme Beach Festival

3. Authorize a donation of $25,000 to the Port Hueneme Police Explorers to provide services associated with the execution of the 2024 Festival

4. Authorize the City to consider and/or accept in-kind donations in lieu of vendor fees for local non-profit organizations.

Deputy City Manager Charles Peretz presented the report. Questions followed. There were no public comments.

A motion was made by Councilmember Gama, seconded by Councilmember Martinez, to:

1. Cancel the Request for Proposals for Hueneme Beach Festival Event Planning and Management Services and award no contract;

2. Approve the use of an employee committee to plan and manage the 2024 Hueneme Beach Festival;

3. Authorize a donation of $25,000 to the Port Hueneme Police Explorers to provide services associated with the execution of the 2024 Festival; and

4. Authorize the City to consider and/or accept in-kind donations in lieu of vendor fees for local non-profit organizations.

Motion passed 5-0 as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None

13. Authorize Purchases Exempt From Formal Contract Procedure for Emergency Repair of City Sewer Main
Recommendation:

1. Authorize purchases exempt from formal contract procedures for the emergency repair of a City sewer force main.

2. Authorize the City Manager to immediately proceed with performing the necessary preparations and repairs without compliance with the City’s normal purchasing ordinance. Staff has determined that the work to be performed is not a public project as defined by Public Contract Code section 20161, subdivision (c), which excludes maintenance and repair from said definition.

Agenda Item No. 01 Page 6 of 9 HA Agenda 05-06-2024
CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 7 of 9

3. Determine the purchase of goods, materials, and services are exempt from the City’s formal contract procedure pursuant to Port Hueneme Municipal Code section 2564, subdivisions (b) & (c) as follows:
2564 Exemptions from formal contract procedure.
(b) The City Council may authorize purchase of supplies, equipment, and services without complying with this Chapter when in the opinion of the City Council, compliance with the procedures is not in the best interest of the City. (c) The City Manager may authorize emergency purchases of supplies, equipment, or services. For the purpose of this Chapter, emergency purchases are those procurements required to prevent the immediate interruption or cessation of necessary City services or to safeguard life, property, or the public health and welfare.

City Manager James Vega and Public Works Director Fred Camarillo presented the report.

Questions followed. There were no public comments.

A motion was made by Councilmember Martinez, seconded by Mayor Pro Tem McQueenLegohn, to:

1. Authorize purchases exempt from formal contract procedures for the emergency repair of a City sewer force main.

Motion passed 5-0 as follows:

AYES: Gama, Hernandez, Martinez, McQueen-Legohn, Perez
NOES: None; ABSENT: None; ABSTAIN: None

CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Upcoming Council Meeting topics
• Coffee with the City
Questions followed.

COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:

Councilmember Martinez:
• Sister City nonprofit creation and upcoming meeting postponed Agenda Item No. 01 Page 7 of 9 HA Agenda 05-06-2024
CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 8 of 9 Councilmember Gama:
• Ventura County Animal Services Commission
Councilmember Hernandez:
• Regional Defense Partnership (RDP) joint advocacy trip to Washington, D.C. • Upcoming Southern California Association of Governments (SCAG) meeting • Port tour canceled
• Upcoming Mural Committee meeting
Mayor Pro Tem McQueen-Legohn:
• RDP joint advocacy trip to Washington, D.C.
• Upcoming committee meetings
Mayor Perez:
• Upcoming committee meetings
• Egg-Stravaganza

REQUEST FOR FUTURE AGENDA ITEMS
Councilmember Gama:

1. Requested an item be added to a future Council agenda to discuss the dredging budget, seconded by Councilmember Martinez. Motion passed unanimously, 5-0.

Councilmember Hernandez:

1. Announced the Pedro Valdez memorial event.

2. Requested that David Maron from Civic Alliance give a presentation regarding the state of the region at a future Council meeting, seconded by Mayor Pro Tem McQueen-Legohn.

Motion passed unanimously, 5-0.

3. Requested an item be added to a future Council agenda to update Council’s Policy and Procedures manual to include information on working with the press/media and defining what constitutes a City event, seconded by Mayor Pro Tem McQueen-Legohn. (No vote was taken as the motion was superseded.)
A motion was made by Councilmember Gama to request an item be added to a future Council agenda to review and revise the Council Policy and Procedures manual, as appropriate, based on Council direction, seconded by Mayor Pro Tem McQueen-Legohn.

Motion passed 4-1 by roll call vote as follows: AYES: Gama, Hernandez, McQueenLegohn, Martinez; NOES: Martinez.

Mayor Pro Tem McQueen-Legohn:

1. Commented on the Museum Committee working group meeting

ADJOURNMENT
The City Council adjourned at 9:02 p.m. to its next regular meeting scheduled for Monday, April 15, 2024, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
City Clerk
Agenda Item No. 01 Page 8 of 9 HA Agenda 05-06-2024
CC HA HHI Regular Meeting Minutes – April 2, 2024, Page 9 of 9 Approved this 15th day of April, 2024:
_________________________________
Misty Perez, Mayor
Agenda Item No. 01 Page 9 of 9 HA Agenda 05-06-2024
DATE: May 6, 2024
TO: Housing Authority Members
FROM: James Vega, City Manager
Lupe Acero, Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:

Receive and file the Port Hueneme Housing’s Register of Disbursements for the period March 23, 2024 through April 25, 2024.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget. Quarterly, a Budget to Actual report is prepared and presented to Council representing the summation of these disbursements.

Date Type of Payment Attachment Amount
March 28, 2024 EFT Transactions 26655-26656
A/P Checks 54720-54731
A $27,061.09
April 1, 2024 EFT Transactions 26491-26653 B $383,958.56 April 2, 2024 A/P Checks 54732-54739 C $1,162.00
April 4, 2024 A/P Checks 54740-54742 D $3,740.78
April 5, 2024 A/P Checks 54743-54744 E $192.65
April 11, 2024 EFT Transaction 26657
A/P Checks 54745-54759
F $8,013.01
April 19, 2024 A/P Checks 54760-54770 G $14,447.48
April 25, 2024 EFT Transactions 26658-26659
A/P Checks 54771-54777
H $9,224.85
TOTAL $447,800.42
Agenda Item No. 02 Page 1 of 31 HA Agenda 05-06-2024
Disbursements March 23, 2024 – April 25, 2024
May 6, 2024

Page 2 ends

FISCAL IMPACT:

This is an informational report only.

ATTACHMENTS:

A through H: Disbursement Registers
Agenda Item No. 02 Page 2 of 31 HA Agenda 05-06-2024
Disbursements for 3/28/2024 Attachment A
4/25/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ENTERPRISE FM TRUST 5021 MAR'24 MONTHLY VEH LEASE CHARGEHOUSING PORTION701781-5222 Housing AuthConvent Fund 20240020 FBN4984637B 03/28/2024 26655 987.38 FREELAND, LAWRENCE 5520 702781-5240 Housing AuthSection 8 Fund 03262024

FREELAND
03/28/2024 26656 891.00
FRONTIER COMMUNICATIONS 4230 805-271-0358-102020-5 UTILITY BILL 702781-5301 Housing AuthSection 8 Fund 020-5 03202024 03/28/2024 54720 153.43 FRONTIER COMMUNICATIONS 4230 805-271-0358-102020-5 UTILITY BILL 701781-5301 Housing AuthConvent Fund 020-5 03202024 03/28/2024 54720 153.43
GREEN DE BORTNOWSKY, LLP 4463 PHNE.0009 - DECEMBER 2023 LEGAL SERVICES 701781-5202 Housing AuthConvent Fund 48421 03/28/2024 54721 160.00
LIHTC DEVELOPMENT GROUP LLC 4853 JANUARY 2024 HOUSING RAD CONSULTING

SERVICES
701781-5204 Housing AuthConvent Fund
13705 10038-0425 03/28/2024 54722 2,800.00
NELROD COMPANY, THE 4008 PUBLIC HOUSING UTILITY ALLOWANCE

UPDATE STUDY
701781-5204 Housing AuthConvent Fund
RU0006643PH 03/28/2024 54723 2,060.00
NELROD COMPANY, THE 4008 HCV UTILITY ALLOWANCE UPDATE STUDY 702781-5204 Housing AuthSection 8 Fund RU0006644S8 03/28/2024 54724 2,265.00 PEREZ, JOSE 333 3/25/24 HA CAR WASHES 702781-5215 Housing AuthSection 8 Fund 03252024-HA 03/28/2024 54725 50.00 SOUTHERN CALIFORNIA EDISON 177 700628105558 UTILITY BILL 701781-5300 Housing AuthConvent Fund 5558 03142024 03/28/2024 54726 4,400.61
SOUTHERN CALIFORNIA EDISON 177 700526081867 UTILITY BILL 701781-5300 Housing AuthConvent Fund 1867 03142024 03/28/2024 54727 153.68
TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 FEBRUARY 2024 ESTUDIO 4515AC COPIER

SERVICES
701781-5220 Housing AuthConvent Fund
5994490 03/28/2024 54728 123.01
TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 FEBRUARY 2024 ESTUDIO 4515AC COPIER

SERVICES
702781-5220 Housing AuthSection 8 Fund 5994490 03/28/2024 54728 123.00 Check No. 54727
Check Total: 153.68
Check No. 54728
Check Total: 246.01
Check No. 54729
Check No. 54724
Check Total: 2265.00
Check No. 54725
Check Total: 50.00
Check No. 54726
Check Total: 4400.61
Check No. 54721
Check Total: 160.00
Check No. 54722
Check Total: 2800.00
Check No. 54723
Check Total: 2060.00
Check No. 26655
Check Total: 987.38
Check No. 26656
Check Total: 891.00
Check No. 54720
Check Total: 306.86
APRIL 2024 HAP SUPPLEMENTAL
Agenda Item No. 02 Page 3 of 31 HA Agenda 05-06-2024
Disbursements for 3/28/2024 Attachment A
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER

SERVICES
701781-5220 Housing AuthConvent Fund 524343407 03/28/2024 54729 86.10 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER

SERVICES
702781-5220 Housing AuthSection 8 Fund 524343407 03/28/2024 54729 86.09 VALLEY ALARM 2750 APRIL 2024 MAR VISTA ALARM MONITORNG

SERVICES
701781-5212 Housing AuthConvent Fund 1160298 03/28/2024 54730 72.00 YARDI SYSTEMS, INC 2529 YARDI SYSTEMS RENEWAL 701781-5204 Housing AuthConvent Fund 20240121 4352549 03/28/2024 54731 6,248.18
YARDI SYSTEMS, INC 2529 YARDI SYSTEMS RENEWAL 702781-5204 Housing AuthSection 8 Fund 20240121 4352549 03/28/2024 54731 6,248.18 Grand Total 27,061.09
Check No. 54730
Check Total: 72.00
Check No. 54731
Check Total: 12496.36
Check Total: 172.19
Agenda Item No. 02 Page 4 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount 453-515 N FIFTH ST, LLC 5664 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5664HA00011 04/01/2024 26491 1,746.00 610 WESTMINSTER LLC 5237 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5237HA000110 04/01/2024 26492 2,530.00 AGHAJANIAN, MANE 5320 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5320HA000110 04/01/2024 26493 1,992.00 AGHAJANIAN, MANE 5320 APRIL 2024 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 5320HA000110 04/01/2024 26493 1,641.00 AHLUWALIA, GURINDER 4792 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4792HA000110 04/01/2024 26494 1,437.00 ALLAWOS, JAMES D. 5337 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5337HA000110 04/01/2024 26495 1,666.00 ALLEN, CONNIE 4266 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266HA000110 04/01/2024 26496 462.00 ALLEN, CONNIE 4266 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266HA000110 04/01/2024 26496 1,350.00 ALLEN, CONNIE 4266 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266HA000110 04/01/2024 26496 1,198.00 ALLEN, CONNIE 4266 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266HA000110 04/01/2024 26496 1,132.00 ALLEN, CONNIE 4266 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266HA000110 04/01/2024 26496 1,225.00 ANDERSON, SUSAN LEE 17 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 17HA000110 04/01/2024 26497 1,183.00 AREA HOUSING AUTHORITY 3099 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3099HA00018 04/01/2024 26498 101.00 AREA HOUSING AUTHORITY 3099 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3099HA00018 04/01/2024 26498 2,621.00 AREA HOUSING AUTHORITY 3099 APRIL 2024 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 3099HA00018 04/01/2024 26498 100.28 Check No. 26491
Check Total: 1746.00
Check No. 26492
Check Total: 2530.00
Check No. 26493
Check Total: 3633.00
Check No. 26494
Check Total: 1437.00
Check No. 26495
Check Total: 1666.00
Check No. 26496
Check Total: 5367.00
Check No. 26497
Check Total: 1183.00
Check No. 26498
Check Total: 2822.28
Check No. 26499
Agenda Item No. 02 Page 5 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AROSTEGUY, CYNTHIA 4660 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4660HA000110 04/01/2024 26499 1,205.00 ARTHUR ZIMMER FAMILY TRUST 4768 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4768HA000110 04/01/2024 26500 731.00 AVALOS, JOVAN 5531 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5531HA000110 04/01/2024 26501 1,781.00 BAKER, BRETT E. 5023 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5023HA000110 04/01/2024 26502 1,712.00 BAKER, BRETT E. 5023 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5023HA000110 04/01/2024 26502 1,276.00 BARANY, CLARA 5545 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5545HA00017 04/01/2024 26503 497.00 BARNES, DENISE M. 2730 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2730HA000110 04/01/2024 26504 1,592.00 KALALI BEHROUZ 5344 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5344HA00017 04/01/2024 26505 1,271.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,399.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,171.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 2,098.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,999.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,917.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,207.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,819.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,207.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,964.00 Check Total: 1205.00
Check No. 26500
Check Total: 731.00
Check No. 26501
Check Total: 1781.00
Check No. 26502
Check Total: 2988.00
Check No. 26503
Check Total: 497.00
Check No. 26504
Check Total: 1592.00
Check No. 26505
Check Total: 1271.00
Check No. 26506
Agenda Item No. 02 Page 6 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,898.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 833.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,044.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 1,423.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40HA000110 04/01/2024 26506 2,300.00
BENSON, LIN 1786 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1786HA000110 04/01/2024 26507 705.00 BERNINGER, GEORGE 42 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 42HA000110 04/01/2024 26508 1,629.00 BERNINGER, GEORGE 42 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 42HA000110 04/01/2024 26508 106.00 BERNINGER, GEORGE 42 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 42HA000110 04/01/2024 26508 983.00
BERNINGER, GEORGE 42 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 42HA000110 04/01/2024 26508 1,055.00 BIGGERSTAFF, REGINA 44 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 44HA000110 04/01/2024 26509 746.00 BILL JOSEPH'S PALM PROPERTIES, LLC 3544 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3544HA000110 04/01/2024 26510 901.00 BLOCK, BARBARA 2426 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2426HA000110 04/01/2024 26511 1,432.00 BOUTROS, MAGED H. 5553 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5553HA00019 04/01/2024 26512 2,000.00 BRAVO, ARMANDO 579 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 579HA00019 04/01/2024 26513 1,434.00 BRAYTON, WILLIAM 4380 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4380HA00019 04/01/2024 26514 692.00 Check Total: 22279.00
Check No. 26507
Check Total: 705.00
Check No. 26508
Check Total: 3773.00
Check No. 26509
Check Total: 746.00
Check No. 26510
Check Total: 901.00
Check No. 26511
Check Total: 1432.00
Check No. 26512
Check Total: 2000.00
Check No. 26513
Check Total: 1434.00
Check No. 26514
Agenda Item No. 02 Page 7 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BRIGGS, SONDRA L. G. 5384 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5384HA000110 04/01/2024 26515 1,621.00 BRUNS, RONALD 4873 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4873HA000110 04/01/2024 26516 209.00 BYRNE, LINDA 4332 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4332HA000110 04/01/2024 26517 1,920.00 BYRNE, LINDA 4332 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4332HA000110 04/01/2024 26517 1,814.00 C ST PROPERTIES 3531 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3531HA000110 04/01/2024 26518 798.00
C ST PROPERTIES 3531 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3531HA000110 04/01/2024 26518 1,200.00
C ST PROPERTIES 3531 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3531HA000110 04/01/2024 26518 842.00 CANNISTRACI, BRUCE 3930 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3980HA000110 04/01/2024 26519 1,151.00 CASTILLO REALTY INC 4729 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729HA000110 04/01/2024 26520 1,209.00 CASTILLO REALTY INC 4729 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729HA000110 04/01/2024 26520 1,423.00 CASTILLO REALTY INC 4729 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729HA000110 04/01/2024 26520 2,094.00 CHRISTINE H. CARDOSO DEFINED 4184 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4184HA000110 04/01/2024 26521 857.50 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,054.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 632.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,114.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 722.00 Check Total: 692.00
Check No. 26515
Check Total: 1621.00
Check No. 26516
Check Total: 209.00
Check No. 26517
Check Total: 3734.00
Check No. 26518
Check Total: 2840.00
Check No. 26519
Check Total: 1151.00
Check No. 26520
Check Total: 4726.00
Check No. 26521
Check Total: 857.50
Check No. 26522
Agenda Item No. 02 Page 8 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 336.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 92.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 605.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 43.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,143.00
CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 446.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,347.00
CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,433.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,663.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 568.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,029.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,057.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 650.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,004.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 795.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 433.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 304.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,356.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 1,293.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 975.00 CITY OF PORT HUENEME 3817 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817HA000110 04/01/2024 26522 707.00 COMERFORD, PATRICK T. 3443 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3443HA000110 04/01/2024 26523 1,255.00 COREY, JASON & JONI 826 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 826HA000110 04/01/2024 26524 985.00 Check Total: 20801.00
Check No. 26523
Check Total: 1255.00
Check No. 26524
Check Total: 985.00
Check No. 26525
Agenda Item No. 02 Page 9 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 1,051.00 COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 245.00 COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 245.00 COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 245.00 COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 245.00
COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 245.00 COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 245.00
COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 245.00 COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 245.00 COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 1,759.00 COVAREALTY 5466 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466HA000110 04/01/2024 26525 1,678.00 CURTIS JR., EVERT RAY 5033 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5033HA000110 04/01/2024 26526 1,848.00 CURTIS JR., EVERT RAY 5033 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5033HA000110 04/01/2024 26526 1,992.00 CUSICK PROPERTY MANAGEMENT 4322 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4322HA000110 04/01/2024 26527 1,150.00 DADANT, SUNDARI M. 5162 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5162HA000110 04/01/2024 26528 1,784.00 DELAROSA, DOMINGO 73 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 73HA000110 04/01/2024 26529 1,611.00 ENG, BONAVENTURE 83 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 83HA000110 04/01/2024 26530 2,404.00 ENTRUST GROUP GILL IRA 51-01209 4183 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4183HA000110 04/01/2024 26531 857.50 Check Total: 6448.00
Check No. 26526
Check Total: 3840.00
Check No. 26527
Check Total: 1150.00
Check No. 26528
Check Total: 1784.00
Check No. 26529
Check Total: 1611.00
Check No. 26530
Check Total: 2404.00
Check No. 26531
Check Total: 857.50
Agenda Item No. 02 Page 10 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ESTRADA, YOLANDA 4033 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4033HA000110 04/01/2024 26532 508.00 EVERETT JR, EARL W 4988 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4988HA000110 04/01/2024 26533 844.00 EVERETT JR, EARL W 4988 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4988HA000110 04/01/2024 26533 346.00 EVERGREEN 41 LP 4409 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4409HA000110 04/01/2024 26534 1,661.00 FEINSTEIN, RON 3534 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3534HA000110 04/01/2024 26535 556.00 FENTON, LESLIE 5087 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5087HA000110 04/01/2024 26536 1,936.00
FLYNN, MARIA 93 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 93HA000110 04/01/2024 26537 1,482.00 FREDRICK, EDWARD 2452 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2452HA000110 04/01/2024 26538 2,130.00 FREDRICK, EDWARD 2452 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2452HA000110 04/01/2024 26538 1,851.00 FREELAND, LAWRENCE 5520 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5520HA000110 04/01/2024 26539 985.00 GAIN PROPERTIES, LLC 3929 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3929HA000110 04/01/2024 26540 1,818.00 GAIN PROPERTIES, LLC 3929 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3929HA000110 04/01/2024 26540 1,509.00 GAIN PROPERTIES, LLC 3929 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3929HA000110 04/01/2024 26540 1,712.00 GAIN PROPERTIES, LLC 3929 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3929HA000110 04/01/2024 26540 553.00 Check No. 26532
Check Total: 508.00
Check No. 26533
Check Total: 1190.00
Check No. 26534
Check Total: 1661.00
Check No. 26535
Check Total: 556.00
Check No. 26536
Check Total: 1936.00
Check No. 26537
Check Total: 1482.00
Check No. 26538
Check Total: 3981.00
Check No. 26539
Check Total: 985.00
Check No. 26540
Check Total: 5592.00
Check No. 26541
Agenda Item No. 02 Page 11 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GARCIA, SANDRA 5106 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5106HA000110 04/01/2024 26541 1,191.00 GARDNER MANAGEMENT, LTD 5082 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082HA000110 04/01/2024 26542 1,492.00 GARDNER MANAGEMENT, LTD 5082 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082HA000110 04/01/2024 26542 1,771.00 GARDNER MANAGEMENT, LTD 5082 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082HA000110 04/01/2024 26542 258.00 GARDNER MANAGEMENT, LTD 5082 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082HA000110 04/01/2024 26542 1,613.00 GERALD R. KATZ BYPASS TRUST 5198 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5198HA000110 04/01/2024 26543 1,516.00 GEROSABREN CORP, INC 4441 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4441HA000110 04/01/2024 26544 871.00 GEROSABREN CORP, INC 4441 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4441HA000110 04/01/2024 26544 1,625.00
GEROSABREN CORP, INC 4441 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4441HA000110 04/01/2024 26544 898.00
KRISTIN GLINSKI 4477 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4477HA00018 04/01/2024 26545 2,395.00 GOLD COAST COMMERCIAL 5340 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5340HA000110 04/01/2024 26546 2,672.00 GOLDBERG, MARC 5220 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5220HA000110 04/01/2024 26547 2,966.00 GOLDHAMMER, MARLENE 2818 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2818HA000110 04/01/2024 26548 1,435.00 GONZALEZ, AURORA JUAREZ 1448 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448HA000110 04/01/2024 26549 463.00 GONZALEZ, AURORA JUAREZ 1448 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448HA000110 04/01/2024 26549 840.00 GONZALEZ, AURORA JUAREZ 1448 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448HA000110 04/01/2024 26549 1,018.00 Check Total: 1191.00
Check No. 26542
Check Total: 5134.00
Check No. 26543
Check Total: 1516.00
Check No. 26544
Check Total: 3394.00
Check No. 26545
Check Total: 2395.00
Check No. 26546
Check Total: 2672.00
Check No. 26547
Check Total: 2966.00
Check No. 26548
Check Total: 1435.00
Check No. 26549
Agenda Item No. 02 Page 12 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GONZALEZ, GUILLERMO 4837 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4837HA000110 04/01/2024 26550 2,752.00 GORSKI, KENNETH 4707 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4707HA000110 04/01/2024 26551 1,972.00 GORSKI, KENNETH 4707 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4707HA000110 04/01/2024 26551 2,247.00 GOTTLIEB, ALLAN 101 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 101HA000110 04/01/2024 26552 1,271.00 GOTTLIEB, ALLAN 101 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 101HA000110 04/01/2024 26552 1,352.00 GOTTLIEB, ALLAN 101 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 101HA000110 04/01/2024 26552 1,330.00 GRAY, LESTER 4125 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4125HA000110 04/01/2024 26553 1,811.00 GRIFFITHS, JONATHAN E. 5468 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5468HA000110 04/01/2024 26554 2,054.00 GUILLEN GROUP, THE 2788 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2788HA000110 04/01/2024 26555 1,592.00 GUILLEN GROUP, THE 2788 APRIL 2024 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 2788HA000110 04/01/2024 26555 1,713.00 HAIDET, PATRICK 2526 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2526HA000110 04/01/2024 26556 1,672.00 HAIDET, PATRICK 2526 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2526HA000110 04/01/2024 26556 935.00 HANDY, ROBERT 4706 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4706HA00016 04/01/2024 26557 368.00 HANDY, ROBERT 4706 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4706HA00016 04/01/2024 26557 1,578.00 HARRIS, MARGARET 3354 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3354HA000110 04/01/2024 26558 1,820.00 Check Total: 2321.00
Check No. 26550
Check Total: 2752.00
Check No. 26551
Check Total: 4219.00
Check No. 26552
Check Total: 3953.00
Check No. 26553
Check Total: 1811.00
Check No. 26554
Check Total: 2054.00
Check No. 26555
Check Total: 3305.00
Check No. 26556
Check Total: 2607.00
Check No. 26557
Check Total: 1946.00
Check No. 26558
Agenda Item No. 02 Page 13 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HEADLEY, SHERI 4599 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4599HA000110 04/01/2024 26559 1,068.00 HEKMAT, ABBAS 3915 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3915HA000110 04/01/2024 26560 642.00 HELLING, SUSAN 4323 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4323HA000110 04/01/2024 26561 1,902.00 HERNANDEZ, MONICA OR LEONARDO 113 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 113HA000110 04/01/2024 26562 1,146.00 HU, ZHENG 3406 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3406HA000110 04/01/2024 26563 1,311.00 HUFFAKER TRUST 3859 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3859HA000110 04/01/2024 26564 285.00 IEZZA, JOHN 3995 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995HA000110 04/01/2024 26565 1,085.00 IEZZA, JOHN 3995 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995HA000110 04/01/2024 26565 1,334.00 IEZZA, JOHN 3995 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995HA000110 04/01/2024 26565 1,332.00 ISMAILJEE, MOHAMEDALI 5007 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5007HA000110 04/01/2024 26566 1,257.00 JENNINGS, CECILIA 5447 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5447HA000110 04/01/2024 26567 2,057.00 JIAO, QINGSHENG ERIC 5002 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5002HA000110 04/01/2024 26568 1,178.00 Check Total: 1820.00
Check No. 26559
Check Total: 1068.00
Check No. 26560
Check Total: 642.00
Check No. 26561
Check Total: 1902.00
Check No. 26562
Check Total: 1146.00
Check No. 26563
Check Total: 1311.00
Check No. 26564
Check Total: 285.00
Check No. 26565
Check Total: 3751.00
Check No. 26566
Check Total: 1257.00
Check No. 26567
Check Total: 2057.00
Check No. 26568
Check Total: 1178.00
Check No. 26569
Agenda Item No. 02 Page 14 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount JISHI, ASSEM 3062 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3062HA000110 04/01/2024 26569 2,061.00 JISHI, ASSEM 3062 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3062HA000110 04/01/2024 26569 1,446.00 JORDAN, MILES 5318 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5318HA000110 04/01/2024 26570 3,190.00 JOYCE, JOHN G. 764 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 764HA000110 04/01/2024 26571 1,127.00 KALLY, CARIN A 3560 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3560HA000110 04/01/2024 26572 1,095.00 KALLY, CARIN A 3560 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3560HA000110 04/01/2024 26572 513.00 KING, JOSEPH 4661 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4661HA000110 04/01/2024 26573 1,356.00 KUBISKE, DOUGLAS AND DIANE 128 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 128HA000110 04/01/2024 26574 211.00 LEDESMA, FRANK 5076 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5076HA000110 04/01/2024 26575 1,689.00 LEDIN, LYNDA 133 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 133HA000110 04/01/2024 26576 1,570.00 CHARLES MAIER 4424 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4424HA00018 04/01/2024 26577 1,627.00 MALIN, CRAIG 4906 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4906HA000110 04/01/2024 26578 3,539.00 MANRIQUEZ, LARRY LUKE 5534 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5534HA000110 04/01/2024 26579 972.00 Check Total: 3507.00
Check No. 26570
Check Total: 3190.00
Check No. 26571
Check Total: 1127.00
Check No. 26572
Check Total: 1608.00
Check No. 26573
Check Total: 1356.00
Check No. 26574
Check Total: 211.00
Check No. 26575
Check Total: 1689.00
Check No. 26576
Check Total: 1570.00
Check No. 26577
Check Total: 1627.00
Check No. 26578
Check Total: 3539.00
Check No. 26579
Check Total: 972.00
Agenda Item No. 02 Page 15 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount MAX M. MORRISON 5676 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5676HA00011 04/01/2024 26580 2,016.00 MECAGNI, GERALD 1428 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1428HA000110 04/01/2024 26581 1,046.00 MERIDIAN GROUP REAL ESTATE 3106 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106HA000110 04/01/2024 26582 1,737.00 MERIDIAN GROUP REAL ESTATE 3106 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106HA000110 04/01/2024 26582 1,728.00 MERIDIAN GROUP REAL ESTATE 3106 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106HA000110 04/01/2024 26582 837.00 MERIDIAN GROUP REAL ESTATE 3106 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106HA000110 04/01/2024 26582 1,275.00 MEYER, HAROLD 3904 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3904HA000110 04/01/2024 26583 1,454.00 MICHAEL E KASABA LLC 5627 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5627HA00014 04/01/2024 26584 60.00 MILLER, MARITES 3567 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3567HA000110 04/01/2024 26585 1,780.00 MIMS PROPERTY MANAGEMENT 3585 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3585HA000110 04/01/2024 26586 2,007.00 MOCA, LINDA J 5096 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5096HA000110 04/01/2024 26587 1,305.00 MOLL, RALF D. 2125 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2125HA000110 04/01/2024 26588 766.00 MONTEIRO, ANA RITA 5027 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5027HA000110 04/01/2024 26589 1,173.00 Check No. 26580
Check Total: 2016.00
Check No. 26581
Check Total: 1046.00
Check No. 26582
Check Total: 5577.00
Check No. 26583
Check Total: 1454.00
Check No. 26584
Check Total: 60.00
Check No. 26585
Check Total: 1780.00
Check No. 26586
Check Total: 2007.00
Check No. 26587
Check Total: 1305.00
Check No. 26588
Check Total: 766.00
Check No. 26589
Check Total: 1173.00
Check No. 26590
Agenda Item No. 02 Page 16 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount WALTER P MORRIS II 5663 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5663HA0011 04/01/2024 26590 1,881.00 MORRIS, ROBERTA 4675 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4675HA000110 04/01/2024 26591 1,248.00 NGUYEN, HIEN M. 4907 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4907HA000110 04/01/2024 26592 1,825.00 NGUYEN, HOA KEVIN V 204 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 204HA000110 04/01/2024 26593 2,135.00 NGUYEN, HOA KEVIN V 204 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 204HA000110 04/01/2024 26593 2,135.00 NGUYEN, HUONG 5071 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5071HA000110 04/01/2024 26594 1,525.00 O'ROURKE, MICAELA OR CHARLES 157 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 157HA000110 04/01/2024 26595 905.00 OXNARD HOUSING AUTHORITY 161 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161HA00011 04/01/2024 26596 2,018.00 OXNARD HOUSING AUTHORITY 161 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161HA00011 04/01/2024 26596 557.00 OXNARD HOUSING AUTHORITY 161 APRIL 2024 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 161HA00011 04/01/2024 26596 106.44 OXNARD HOUSING AUTHORITY 161 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161HA00011 04/01/2024 26596 2,018.00 OXNARD HOUSING AUTHORITY 161 APRIL 2024 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 161HA00011 04/01/2024 26596 100.84 P&C INVESTMENTS, LLC 2627 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2627HA000110 04/01/2024 26597 2,300.00 P&C INVESTMENTS, LLC 2627 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2627HA000110 04/01/2024 26597 1,888.00 PARK, HOWARD 162 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 162HA000110 04/01/2024 26598 893.00 Check Total: 1881.00
Check No. 26591
Check Total: 1248.00
Check No. 26592
Check Total: 1825.00
Check No. 26593
Check Total: 4270.00
Check No. 26594
Check Total: 1525.00
Check No. 26595
Check Total: 905.00
Check No. 26596
Check Total: 4800.28
Check No. 26597
Check Total: 4188.00
Check No. 26598
Check Total: 893.00
Check No. 26599
Agenda Item No. 02 Page 17 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PEREZ, JUAN 4573 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4573HA000110 04/01/2024 26599 949.00 PINKERTON, SANDRA VALCU 5464 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5464HA000110 04/01/2024 26600 1,519.00 PINO, GLADYS 4526 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4526HA000110 04/01/2024 26601 1,303.00 PINO, GLADYS 4526 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4526HA000110 04/01/2024 26601 1,242.00 PINSKY, EDWARD T. 3576 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3576HA000110 04/01/2024 26602 2,797.00
PINSKY, EDWARD T. 3576 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3576HA000110 04/01/2024 26602 896.00 PINSKY, EDWARD T. 3576 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3576HA000110 04/01/2024 26602 1,462.00 PODRAT, FORREST ANN 5319 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5319HA000110 04/01/2024 26603 604.00 PODRAT, FORREST ANN 5319 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5319HA000110 04/01/2024 26603 1,626.00 PONTBRIAND, JANET 5505 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5505HA000110 04/01/2024 26604 2,412.00 PORT HUENEME PROPERTIES, LLC 4003 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003HA000110 04/01/2024 26605 839.00 PORT HUENEME PROPERTIES, LLC 4003 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003HA000110 04/01/2024 26605 1,900.00 PORT HUENEME PROPERTIES, LLC 4003 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003HA000110 04/01/2024 26605 2,121.00 PRABHAKAR, ANJANA 3416 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3416HA000110 04/01/2024 26606 2,568.00 PRICE, JULIA 5535 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5535HA000110 04/01/2024 26607 795.00 Check Total: 949.00
Check No. 26600
Check Total: 1519.00
Check No. 26601
Check Total: 2545.00
Check No. 26602
Check Total: 5155.00
Check No. 26603
Check Total: 2230.00
Check No. 26604
Check Total: 2412.00
Check No. 26605
Check Total: 4860.00
Check No. 26606
Check Total: 2568.00
Check No. 26607
Check Total: 795.00
Check No. 26608
Agenda Item No. 02 Page 18 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PUNNLIATH, SHAMIM 5552 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5552HA000110 04/01/2024 26608 3,094.00 RABY, DONALD 2798 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2798HA000110 04/01/2024 26609 1,680.00 RAFAL, JOHNNY AND YOLANDA 171 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 171HA000110 04/01/2024 26610 1,859.00 RGC SERVICES, INC 4519 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4519HA00012 04/01/2024 26611 1,017.00 RICCI, NEIL 494 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 494HA000110 04/01/2024 26612 382.00 RICCI, NEIL 494 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 494HA000110 04/01/2024 26612 713.00
RICCI, NEIL 494 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 494HA000110 04/01/2024 26612 1,062.00 RICHTER, RANDALL 1694 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1694HA000110 04/01/2024 26613 1,154.00 RICO, LIDUVINA 2967 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2967HA000110 04/01/2024 26614 93.00 RIDER, JAMES 1828 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828HA000110 04/01/2024 26615 1,705.00 RIDER, JAMES 1828 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828HA000110 04/01/2024 26615 1,894.00 RIDER, JAMES 1828 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828HA000110 04/01/2024 26615 1,310.00 RINCON PROPERTY MANAGEMENT, INC 5009 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5009HA000110 04/01/2024 26616 1,131.00 RINCON PROPERTY MANAGEMENT, INC 5009 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5009HA000110 04/01/2024 26616 1,112.00 RM BURROWS INC 5040 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5040HA000110 04/01/2024 26617 1,905.00 Check Total: 3094.00
Check No. 26609
Check Total: 1680.00
Check No. 26610
Check Total: 1859.00
Check No. 26611
Check Total: 1017.00
Check No. 26612
Check Total: 2157.00
Check No. 26613
Check Total: 1154.00
Check No. 26614
Check Total: 93.00
Check No. 26615
Check Total: 4909.00
Check No. 26616
Check Total: 2243.00
Check No. 26617
Agenda Item No. 02 Page 19 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount RODRIGUEZ JR., JUSTO 37 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 37HA00018 04/01/2024 26618 1,413.00 ROGERS, CHARLES 176 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 176HA000110 04/01/2024 26619 1,654.00 ROGERS, CHARLES 176 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 176HA000110 04/01/2024 26619 1,510.00 ROGERS, CHARLES 176 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 176HA000110 04/01/2024 26619 1,770.00 ROGERS, CHARLES 176 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 176HA000110 04/01/2024 26619 723.00 ROSALES, RICARDO 4790 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4790HA000110 04/01/2024 26620 313.00 ROSAS, MAURICIO 3643 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3643HA00018 04/01/2024 26621 2,239.00 ROSE PROPERTY MANAGEMENT LLC. 46 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 46HA00018 04/01/2024 26622 2,825.00 ROSE PROPERTY MANAGEMENT LLC. 46 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 46HA00018 04/01/2024 26622 1,157.00 ROSE PROPERTY MANAGEMENT LLC. 46 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 46HA00018 04/01/2024 26622 1,942.00 ROSE PROPERTY MANAGEMENT LLC. 46 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 46HA00018 04/01/2024 26622 2,123.00 ROSENTHAL, COLLEEN 4159 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4159HA000110 04/01/2024 26623 1,426.00 SANDOVAL, JAVIER 3363 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3363HA00019 04/01/2024 26624 1,021.00 SANGELADJI, MOHAMMAD A. 910 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 910HA000110 04/01/2024 26625 1,426.00 SANGELADJI, MOHAMMAD A. 910 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 910HA000110 04/01/2024 26625 1,418.00 Check Total: 1905.00
Check No. 26618
Check Total: 1413.00
Check No. 26619
Check Total: 5657.00
Check No. 26620
Check Total: 313.00
Check No. 26621
Check Total: 2239.00
Check No. 26622
Check Total: 8047.00
Check No. 26623
Check Total: 1426.00
Check No. 26624
Check Total: 1021.00
Check No. 26625
Check Total: 2844.00
Check No. 26626
Agenda Item No. 02 Page 20 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SARKISSIAN, MADLEN 5139 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5139HA000110 04/01/2024 26626 1,783.00 SERRATOS, MARIBEL 5507 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5507HA000110 04/01/2024 26627 2,359.00 SHOJI FAMILY TRUST 4985 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4985HA000110 04/01/2024 26628 1,138.00 SHUFFIELD, CHAD 4503 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4503HA000110 04/01/2024 26629 2,495.00 SLOAN, HARRY 2950 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2950HA000110 04/01/2024 26630 826.00 SPIELMAN, RON 189 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 189HA000110 04/01/2024 26631 1,581.00 SPIELMAN, RON 189 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 189HA000110 04/01/2024 26631 2,160.00 STOCKTON, ELEANOR SONYA 5230 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5230HA000110 04/01/2024 26632 1,194.00 SULFLOW, STIRLING J. 5540 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5540HA000110 04/01/2024 26633 1,540.00 SURFSIDE, LLC 5089 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5089HA000110 04/01/2024 26634 2,648.00 SWANSON, KENT 2351 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2351HA000110 04/01/2024 26635 2,207.00 TAYLOR, RICHARD 5105 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5105HA000110 04/01/2024 26636 1,344.00 Check Total: 1783.00
Check No. 26627
Check Total: 2359.00
Check No. 26628
Check Total: 1138.00
Check No. 26629
Check Total: 2495.00
Check No. 26630
Check Total: 826.00
Check No. 26631
Check Total: 3741.00
Check No. 26632
Check Total: 1194.00
Check No. 26633
Check Total: 1540.00
Check No. 26634
Check Total: 2648.00
Check No. 26635
Check Total: 2207.00
Check No. 26636
Check Total: 1344.00
Check No. 26637
Agenda Item No. 02 Page 21 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TED ENTERPRISES, INC 4480 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4480HA00018 04/01/2024 26637 2,193.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 1,014.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 1,248.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 921.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 1.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 1,097.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 1,163.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 1,107.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 1,140.00
TOPPEN, DAVID/NINA KLEIN 70 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70HA000110 04/01/2024 26638 1,080.00
TUCKER, CHRISTINE MICHELLE 5519 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5519HA000110 04/01/2024 26639 2,218.00 TURBYVILLE, JACK OR VERNA 201 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 201HA000110 04/01/2024 26640 341.00 VALLES, ROBERT 4759 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4759HA000110 04/01/2024 26641 1,882.00 VENT31, LLC 5044 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5044HA000110 04/01/2024 26642 2,027.00 VRANA, LINDA 209 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 209HA00016 04/01/2024 26643 1,304.00 WESTBURY, JOSEPH 2285 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2285HA000110 04/01/2024 26644 1,299.00 WESTBURY, JOSEPH 2285 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2285HA000110 04/01/2024 26644 1,140.00 Check Total: 2193.00
Check No. 26638
Check Total: 8771.00
Check No. 26639
Check Total: 2218.00
Check No. 26640
Check Total: 341.00
Check No. 26641
Check Total: 1882.00
Check No. 26642
Check Total: 2027.00
Check No. 26643
Check Total: 1304.00
Check No. 26644
Check Total: 2439.00
Agenda Item No. 02 Page 22 of 31 HA Agenda 05-06-2024
Disbursements for 4/1/2024 Attachment B
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount WESTBURY, LOUISE 4698 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4698HA000110 04/01/2024 26645 1,027.00 JOHN WHITE 4341 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4341HA00018 04/01/2024 26646 2,530.00 WILLIAMS, ALAN R 836 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 836HA000110 04/01/2024 26647 1,375.00 WILLIAMS, ALAN R 836 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 836HA000110 04/01/2024 26647 1,375.00 WILLIAMS, ALAN R 836 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 836HA000110 04/01/2024 26647 651.00 WILLIAMS, ALAN R 836 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 836HA000110 04/01/2024 26647 416.00 WILLIAMS, DONALD 182 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 182HA000110 04/01/2024 26648 613.00 WILLIAMS, IRENE 214 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 214HA000110 04/01/2024 26649 1,625.00 WOODS-PIERCE, CASSANDRA 5008 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5008HA000110 04/01/2024 26650 1,905.00 WRAITH LP 5138 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5138HA000110 04/01/2024 26651 1,253.00 YAZICI, EMINE 3945 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3945HA000110 04/01/2024 26652 1,214.00 YAZICI, EMINE 4371 APRIL 2024 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4371HA000110 04/01/2024 26653 1,641.00 Grand Total 383,958.56
Check No. 26645
Check Total: 1027.00
Check No. 26646
Check Total: 2530.00
Check No. 26647
Check Total: 3817.00
Check No. 26648
Check Total: 613.00
Check No. 26649
Check Total: 1625.00
Check No. 26653
Check Total: 1641.00
Check No. 26650
Check Total: 1905.00
Check No. 26651
Check Total: 1253.00
Check No. 26652
Check Total: 1214.00
Agenda Item No. 02 Page 23 of 31 HA Agenda 05-06-2024
Disbursements for 4/2/2024 Attachment C
4/25/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount VICTORIA FERRER 5574 APRIL 2024 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012024 04/02/2024 54732 63.00
HERNANDEZ, MARIA C. 5145 APRIL 2024 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012024 04/02/2024 54733 23.00
KELLER, DAISIA 4866 APRIL 2024 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012024 04/02/2024 54734 183.00
OLIVARES, JAIME 4821 APRIL 2024 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012024 04/02/2024 54735 50.00
ORTEGA, CHRISTINA 4846 APRIL 2024 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012024 04/02/2024 54736 47.00
NANCY RIOS 4479 JANUARY 2024 UTILITY

REIMBURSEMENT
702781-5240 Housing AuthSection 8 Fund
01012024 04/02/2024 54737 199.00
NANCY RIOS 4479 FEBRUARY 2024 UTILITY

REIMBURSEMENT
702781-5240 Housing AuthSection 8 Fund
02012024 04/02/2024 54738 199.00
SYLVIA M. RIOS 5677 JANUARY 2024 UTILITY

REIMBURSEMENT
702781-5240 Housing AuthSection 8 Fund
01012024 04/02/2024 54739 199.00
SYLVIA M. RIOS 5677 FEBRUARY 2024 UTILITY

REIMBURSEMENT
702781-5240 Housing AuthSection 8 Fund
02012024 04/02/2024 54739 199.00
Grand Total 1,162.00
Check No. 54732
Check Total: 63.00
Check No. 54733
Check Total: 23.00
Check No. 54734
Check Total: 183.00
Check No. 54738
Check Total: 199.00
Check No. 54739
Check Total: 398.00
Check No. 54735
Check Total: 50.00
Check No. 54736
Check Total: 47.00
Check No. 54737
Check Total: 199.00
Agenda Item No. 02 Page 24 of 31 HA Agenda 05-06-2024
Disbursements for 4/4/2024 Attachment D
4/25/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-MV UNIT TURNOVER-PRIMER/LED

LIGHTS/ETC
701781-5520 Housing AuthConvent Fund 2043802 04/04/2024 54740 598.79 HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-MV UNIT TURNOVER-PRIMER/PAINT 701781-5520 Housing AuthConvent Fund 2043803 04/04/2024 54740 128.44
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-MV UNIT #206 TURNOVERHINGES/PUTTY/ETC701781-5520 Housing AuthConvent Fund 3821546 04/04/2024 54740 351.88
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-PAINTERS TAPE 701781-5520 Housing AuthConvent Fund 4392568 04/04/2024 54740 77.39
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIESFAUCET SUPPLY LINES/SPOUT

DIVERTER/ETC
701781-5520 Housing AuthConvent Fund
5354553 04/04/2024 54740 427.48
HOME DEPOT CREDIT SERVICES 115 HA CREDIT MEMO-SELF CLOSING HINGE RETURN 701781-5520 Housing AuthConvent Fund 8202347 04/04/2024 54740 -114.16
REFUND 99999 TENANT SECURITY DEPOSIT REFUND-C BELMONTES 701000-1200 Housing AuthConvent Fund 1544 03222024 04/04/2024 54741 635.00
TK ELEVATOR CORPORATION 5135 4/1/24-6/30/24 MAR VISTA ELEVATOR MAINTENANCE 701781-5212 Housing AuthConvent Fund 3007842876 04/04/2024 54742 1,635.96
Grand Total 3,740.78
Check No. 54740
Check Total: 1469.82
Check No. 54741
Check Total: 635.00
Check No. 54742
Check Total: 1635.96
Agenda Item No. 02 Page 25 of 31 HA Agenda 05-06-2024
Disbursements for 4/5/2024 Attachment E
4/25/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TAMPA HARDWARE, INC 4401 HA SUPPLIES-MULTI PURPOSE SPICE 36 REDUCER 701781-5520 Housing AuthConvent Fund 837131 04/05/2024 54743 17.39
TAMPA HARDWARE, INC 4401 HA SUPPLIES-MAR VISTA-GASKET TANK

BOWL/BOLTS/ETC
701781-5520 Housing AuthConvent Fund
844434 04/05/2024 54743 50.62
TAMPA HARDWARE, INC 4401 HA SUPPLIES-MAR VISTA #205-METALLIC SILVER PAINT 701781-5212 Housing AuthConvent Fund 845868 04/05/2024 54743 24.76
DISH NETWORK 3092 8255 7070 8206 1628 MV UTIL BILL- 4/10/24-5/9/24 701781-5300 Housing AuthConvent Fund 1628 03252024 04/05/2024 54744 99.88
Grand Total 192.65
Check No. 54743
Check Total: 92.77
Check No. 54744
Check Total: 99.88
Agenda Item No. 02 Page 26 of 31 HA Agenda 05-06-2024
Disbursements for 4/11/2024 Attachment F
4/25/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount KALLY, CARIN A 3560 702781-5240 Housing AuthSection 8 Fund 04092024 04/11/2024 26657 1,144.00 AMERICAN AUTOMATIC DOORS 1783 MAR VISTA APT REPAIRS- AUTOMATIC FRONT DOOR
701781-5212 Housing AuthConvent Fund
35521 04/11/2024 54745 162.00
CHARTER COMMUNICATIONS 5322 8448 20 025 0404844 APR'24 CABLE UTIL BILL-118 WB
701781-5301 Housing AuthConvent Fund
0404844032324 04/11/2024 54746 164.99
FRONTIER COMMUNICATIONS 4230 805-271-4550-042701-5 UTILITY BILL-MAR VISTA 701781-5301 Housing AuthConvent Fund 701-5 03282024 04/11/2024 54747 237.12
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-MAR VISTA-PAINT/HINGE/WOOD

FILL/ETC
701781-5520 Housing AuthConvent Fund
360788 04/11/2024 54748 180.57
KELLY CLEANING & SUPPLIES, INC 2496 APRIL 2024 MAR VISTA JANITORIAL SERVICES 701781-5212 Housing AuthConvent Fund 69728414 04/11/2024 54749 985.00
LOPEZ, OSCAR 5300 HA REPAIRS-MV UNIT 205 TURNOVERCOUNTERTOP INSTALL701781-5212 Housing AuthConvent Fund 20202081 04/11/2024 54750 2,778.63
LOWE'S 1841 130 WB SUPPLIES-RODENT CONTROL-TOMCAT

RAT POISON
701781-5520 Housing AuthConvent Fund
4408451 04/11/2024 54751 72.54
LOWE'S 1841 HA SUPPLIES-MAR VISTA 206 & 302-TEXTURE

SPRAY/ETC
701781-5520 Housing AuthConvent Fund
976690 04/11/2024 54751 155.70
LOWE'S 1841 130 WB REPAIRS-TOMCAT RAT POISON 701781-5520 Housing AuthConvent Fund 996266 04/11/2024 54751 72.54
NAN MCKAY & ASSOCIATES INC 1357 MODEL ADMISN PLAN & CONT PLICY DIGITAL

REVISION SV
701781-5402 Housing AuthConvent Fund
INV287251 04/11/2024 54752 239.00
NAN MCKAY & ASSOCIATES INC 1357 MODEL ADMISN PLAN & CONT PLICY DIGITAL

REVISION SV
701781-5402 Housing AuthConvent Fund
INV287251 04/11/2024 54752 239.00
PEREZ, JOSE 333 4/11/24 HA CAR WASHES 702781-5215 Housing AuthSection 8 Fund 04112024-HA 04/11/2024 54753 50.00 PROFORMA 416 HA SUPPLIES-STANDARD HOUSING LABELS 701781-5500 Housing AuthConvent Fund BI85012149A 04/11/2024 54754 289.68
Check No. 26657
Check Total: 1144.00
Check No. 54745
Check Total: 162.00
Check No. 54746
Check Total: 164.99
Check No. 54747
Check Total: 237.12
Check No. 54748
Check Total: 180.57
Check No. 54749
Check Total: 985.00
Check No. 54750
Check Total: 2778.63
Check No. 54751
Check Total: 300.78
Check No. 54752
Check Total: 478.00
Check No. 54753
Check Total: 50.00
Check No. 54754
APR'24 SUPPLEMENTAL HA PAYMENT
Agenda Item No. 02 Page 27 of 31 HA Agenda 05-06-2024
Disbursements for 4/11/2024 Attachment F
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PROFORMA 416 HA OFFICE SUPPLIES-DAILY RECORD FORMS 701781-5500 Housing AuthConvent Fund BI85012150A-A 04/11/2024 54754 462.55 SHOUP, GEORGE 4748 REIMBURSEMENT-APR'24 RESIDENT COUNCIL

REFRESHMENTS
701781-5234 Housing AuthConvent Fund
04082024 04/11/2024 54755 27.55
SOUTHERN CALIFORNIA GAS CO 96 112 314 1600 6 UTILITY BILL -118 WB DR 701781-5300 Housing AuthConvent Fund 1600 6 03152024 04/11/2024 54756 9.94
SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 MAR'24 LANDSCAPE MAINTENANCE- MAR VISTASCOTT ST 701781-5212 Housing AuthConvent Fund
3425 04/11/2024 54757 463.50
VENTURA COUNTY STAR 546 MAR'24 PUBLICATIONS-2024 05 06 PHN HA

ANNUAL PLAN
701781-5203 Housing AuthConvent Fund
0006341758B 04/11/2024 54758 202.68
VERIZON WIRELESS 3292 742036652-00001 UTILITY BILL - HA YARDI

TABLETS
702781-5301 Housing AuthSection 8 Fund 9959950198 04/11/2024 54759 76.02 Grand Total 8,013.01
Check Total: 752.23
Check No. 54755
Check Total: 27.55
Check No. 54759
Check Total: 76.02
Check No. 54756
Check Total: 9.94
Check No. 54757
Check Total: 463.50
Check No. 54758
Check Total: 202.68
Agenda Item No. 02 Page 28 of 31 HA Agenda 05-06-2024
Disbursements for 4/19/2024 Attachment G
4/25/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-148 WB UNIT TURNOVER-PAINT/PRIMER/ETC 701781-5520 Housing AuthConvent Fund 5040779 04/19/2024 54760 420.02 HOME DEPOT CREDIT SERVICES 115 HA REPAIRS-MV UNIT 205 TURNOVER-ALUMINUM CATCH 701781-5520 Housing AuthConvent Fund 5040781 04/19/2024 54760 129.77 LOWE'S 1841 HA REPAIRS-MV UNIT 502 TURNOVER-SWING DOOR/ETC 701781-5520 Housing AuthConvent Fund 901249 04/19/2024 54761 712.04 LOWE'S 1841 HA SUPPLIES-MAR VISTA 206 & 302-TEXTURE SPRAY/ETC 701781-5520 Housing AuthConvent Fund 976690 04/19/2024 54761 155.70 LOWE'S 1841 130 WB REPAIRS-TOMCAT RAT POISON 701781-5520 Housing AuthConvent Fund 996266 04/19/2024 54761 72.54 ORKIN SERVICES OF CALIFORNIA, INC 3746 MAR VITA MONTHLY BED BUG SERVICES 701781-5212 Housing AuthConvent Fund 257179886 04/19/2024 54762 443.99 ORKIN SERVICES OF CALIFORNIA, INC 3746 MAR VITA MONTHLY BED BUG SERVICES 701781-5212 Housing AuthConvent Fund 255866637 04/19/2024 54763 443.99 ORKIN SERVICES OF CALIFORNIA, INC 3746 MAR VISTA #201 & #202 BED BUG HEAT TREATMENT 701781-5212 Housing AuthConvent Fund 263779561 04/19/2024 54763 3,380.00 PITNEY BOWES INC 2392 POSTAGE MACHINE LEASE-4/23/24-5/22/24 SERVICES 702781-5501 Housing AuthSection 8 Fund 1025105149 04/19/2024 54764 13.60 PITNEY BOWES INC 2392 POSTAGE MACHINE LEASE-4/23/24-5/22/24 SERVICES 701781-5501 Housing AuthConvent Fund 1025105149 04/19/2024 54764 13.59 SOUTHERN CALIFORNIA GAS CO 96 101 714 8100 4 UB-157 E SCOTT ST-MAR VISTA 701781-5300 Housing AuthConvent Fund 8100 4 03142024 HA
04/19/2024 54765 214.19
TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 500-0620748-000 ESTUDIO 4515AC COPIER SERVICES 702781-5220 Housing AuthSection 8 Fund 6010501 04/19/2024 54766 85.61 TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 500-0620748-000 ESTUDIO 4515AC COPIER SERVICES 701781-5220 Housing AuthConvent Fund 6010501 04/19/2024 54766 85.61 TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 2/13/24-3/13/24 SERVICE 702781-5220 Housing AuthSection 8 Fund 525092201 04/19/2024 54767 121.63 TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 2/13/24-3/13/24 SERVICE 701781-5220 Housing AuthConvent Fund 525092201 04/19/2024 54767 121.63 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER SERVICES 701781-5220 Housing AuthConvent Fund 526726484 04/19/2024 54768 78.85 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER SERVICES 702781-5220 Housing AuthSection 8 Fund 526726484 04/19/2024 54768 78.84 VALLEY ALARM 2750 MAR VISTA ALARM REPAIRS-SECURITY SYSTEM UPGRADE 701781-5212 Housing AuthConvent Fund 20240137 1158600 04/19/2024 54769 7,507.00 VERIZON WIRELESS 3292 971818098-00002 FEB'24-MAR'24 UTILITY BILL-HOUSING 701781-5301 Housing AuthConvent Fund 9959294449B 04/19/2024 54770 368.88 Check No. 54760
Check Total: 549.79
Check No. 54761
Check Total: 940.28
Check No. 54762
Check Total: 443.99
Check No. 54763
Check Total: 3823.99
Check No. 54764
Check Total: 27.19
Check No. 54765
Check Total: 214.19
Check No. 54769
Check Total: 7507.00
Check No. 54770
Check No. 54766
Check Total: 171.22
Check No. 54767
Check Total: 243.26
Check No. 54768
Check Total: 157.69
Agenda Item No. 02 Page 29 of 31 HA Agenda 05-06-2024
Disbursements for 4/19/2024 Attachment G
4/25/2024
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount Grand Total 14,447.48
Check Total: 368.88
Agenda Item No. 02 Page 30 of 31 HA Agenda 05-06-2024
Disbursements for 4/25/2024 Attachment H
4/25/2024
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GRIFFITHS, JONATHAN E. 5468 702781-5400 Housing AuthSection 8 Fund 04242024

GRIFFITHS
04/25/2024 26658 134.00
MERIDIAN GROUP REAL ESTATE 3106 702781-5240 Housing AuthSection 8 Fund 04242024

MERIDIAN
04/25/2024 26659 5,163.00
HOME DEPOT CREDIT SERVICES 115 HA REPAIRS-MV UNIT 205 TURNOVER-ANGLE VALVES
701781-5520 Housing AuthConvent Fund
9010950 04/25/2024 54771 53.15
HOME DEPOT CREDIT SERVICES 115 HA REPAIRS-MV UNIT 205 TURNOVER-ANGLE VALVES
701781-5520 Housing AuthConvent Fund
9010950 04/25/2024 54771 53.14
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-WB 128 TURNOVER-HEX

KEY/SCREWS/BRUSHES
701781-5520 Housing AuthConvent Fund
9010951 04/25/2024 54771 122.66
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-WB 128 TURNOVER-HEX

KEY/SCREWS/BRUSHES
701781-5520 Housing AuthConvent Fund
9010951 04/25/2024 54771 40.35
LIHTC DEVELOPMENT GROUP LLC 4853 MARCH 2024 HOUSING RAD CONSULTING SERVICES 701781-5204 Housing AuthConvent Fund 10039-0041 04/25/2024 54772 1,900.00
LOWE'S 1841 HA SUPPLIES-WB 128 & 153 TURNOVER-CLEANERS 701781-5520 Housing AuthConvent Fund 901021 04/25/2024 54773 108.23
REFUND 99999 TENANT SECURITY DEPOSIT REFUND-E COOK 701000-1200 Housing AuthConvent Fund 1604 04182024 04/25/2024 54774 608.00
REFUND 99999 TENANT SECURITY DEPOSIT REFUND-G

BACHMEIER
701000-1200 Housing AuthConvent Fund
424 04192024 04/25/2024 54775 270.32
VALLEY ALARM 2750 MAY 2024 MAR VISTA ALARM MONITORNG SERVICES 701781-5212 Housing AuthConvent Fund 1165179 04/25/2024 54776 72.00
WESTERN EXTERMINATOR CO 211 MV 409 & 410 RESIDENTIAL CORRECTIVE GEN

PESTS SVCS
701781-5212 Housing AuthConvent Fund
54930670 04/25/2024 54777 700.00
Grand Total 9,224.85
Check No. 26658
Check Total: 134.00
Check No. 26659
Check Total: 5163.00
Check No. 54771
Check Total: 269.30
Check No. 54772
Check Total: 1900.00
Check No. 54773
Check Total: 108.23
Check No. 54774
Check Total: 608.00
Check No. 54775
Check Total: 270.32
Check No. 54776
Check Total: 72.00
Check No. 54777
Check Total: 700.00
MAY 2024 SUPPLEMENTAL PAYMENT
FEB/MAR/APR 2024 SUPPLEMENTAL HA PAYMENT
Agenda Item No. 02 Page 31 of 31 HA Agenda 05-06-2024
DATE: May 6, 2024
TO: Housing Authority
FROM: James Vega, City Manager
Gabby Basua, Housing and Facilities Maintenance Director SUBJECT: 2024-2025 Public Housing Annual Plan
RECOMMENDATION:

It is recommended that the Housing Authority adopt a resolution entitled, “A Resolution of the Housing Authority of the City of Port Hueneme, California, approving the fiscal year (FY) 2024-2025 Public Housing Annual Plan”.

BACKGROUND/ANALYSIS:

All Public Housing Authorities (PHAs) are required to review, update, and amend their plans and policies annually and hold a public hearing on the plan after a 45-day comment period has elapsed. Upon conclusion of the public hearing, the plan and policies are presented to the Housing Authority Board of Commissioners for approval by resolution and authorization for the Housing Chair to execute the and submit the plan and policies to HUD for approval.

The PHA is continuing to update its Admission and Continued Occupancy Policy (ACOP) and the Housing Choice Voucher Administrative Plan to incorporate the Housing Opportunity Through Modernization Act (HOTMA) of 2016, which must be implemented no later than 01/01/2025. The PHA is waiting for its HUD software vendor to update its program in order to transition to the new regulations.

The PHA will also implement the Small-Area Fair Market Rent (SAFMRs) as required by Ventura County via PIH 2023-32 no later than October 1, 2024.

FISCAL IMPACT:

The timely submission and approval of the annual PHA Plan will allow the Housing Authority of the City of Port Hueneme to continue to receive subsidies from HUD for the Public Housing and Housing Choice Voucher housing programs, thereby continuing to serve the participants.

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Annual Plan 2025
May 6, 2024

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STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Fiscal & Economic Excellence
• Establish Key Performance Indicators and systems for data management to help leaders monitor, measure and report, progress and successes ATTACHMENTS:

A. Resolution
B. HUD 50077-CR
C. HUD 50077-CRT-SM
D. Administrative Plan
E. ACOP
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HA RESOLUTION NO. _____

A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF PORT HUENEME, CALIFORNIA, APPROVING THE FISCAL YEAR (FY) 2024-2025

PUBLIC HOUSING ANNUAL PLAN
WHEREAS, the Housing Authority of the City of Port Hueneme is required by the U.S.

Department of Housing and Urban Development (HUD) to submit a Board of Commissionersapproved Annual Plan for HUD’S review and approval; and WHEREAS, the Plan consists of several required HUD forms including: Annual Action Plan, an Admissions and Continued Occupancy Policy and a Housing Choice Voucher Administrative Plan update; and
WHEREAS, the Authority, as required under the Quality Housing and Work Responsibility Act of 1998 (QHWRA) has had the Plan available to the public for a 45-day review and comment period.

NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The Annual Plan with all of its attachments for FY 2024-2025 is hereby approved.

SECTION 2: The Board authorizes and directs the Chair to execute and submit the plan to HUD for review and approval as required by QHWRA.

SECTION 3: The Board authorizes and directs the Chair to execute the Civil Rights Certification in accordance with regulations.

SECTION 4: The Authority Clerk is hereby directed to certify the passage and adoption of this Resolution and cause it to be placed in the Resolution book.

PASSED, APPROVED, and ADOPTED, this 6th day of May, 2024. ____________________________
Misty Perez, Chair
ATTEST:
________________________________
Georgianna Nicole Alvarez
Authority Clerk
Attachment A
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CERTIFICATION

STATE OF CALIFORNIA )
) ss

COUNTY OF VENTURA )
I, Georgianna Nicole Alvarez, Authority Clerk of the Housing Authority of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ___ was duly adopted at the Regular meeting of the Authority on the 6
th day of May, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Georgianna Nicole Alvarez
Authority Clerk
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________________________________________________________________________________________________________________________ Previous version is obsolete Page 1 of 1 form HUD-50077-CR (3/31/2024) Civil Rights Certification
(Qualified PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB Approval No. 2577-0226
Expires 3/31/2024

Civil Rights Certification
Annual Certification and Board Resolution
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairperson or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5-Year PHA Plan , hereinafter referred to as” the Plan”, of which this document is a part, and make the following certification and agreements with the Department of Housing and Urban Development (HUD) for the fiscal year beginning ______07/01/2024__________________ in which the PHA receives assistance under 42 U.S.C. 1437f and/or 1437g in connection with the mission, goals, and objectives of the public housing agency and implementation thereof:

The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d-2000d—4), the Fair Housing Act (42 U.S.C. 3601-19), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), title II of the Americans with Disabilities Act (42 U.S.C. 12101 et seq.), and other applicable civil rights requirements and that it will affirmatively further fair housing in the administration of the program. In addition, if it administers a Housing Choice Voucher Program, the PHA certifies that it will administer the program in conformity with the Fair Housing Act, title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, title II of the Americans with Disabilities Act, and other applicable civil rights requirements, and that it will affirmatively further fair housing in the administration of the program. The PHA will affirmatively further fair housing, which means that it will take meaningful actions to further the goals identified in the Assessment of Fair Housing (AFH) conducted in accordance with the requirements of 24 CFR § 5.150 through 5.180, that it will take no action that is materially inconsistent with its obligation to affirmatively further fair housing, and that it will address fair housing issues and contributing factors in its programs, in accordance with 24 CFR § 903.7(o)(3). The PHA will fulfill the requirements at 24 CFR § 903.7(o) and 24 CFR § 903.15(d). Until such time as the PHA is required to submit an AFH, the PHA will fulfill the requirements at 24 CFR § 903.7(o) promulgated prior to August 17, 2015, which means that it examines its programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintains records reflecting these analyses and actions. _Housing Authority of the City of Port Hueneme _____CA032____________________ PHA Name PHA Number/HA Code
I hereby certify that all the statement above, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Executive Director: Gabby Basua Name of Board Chairperson: Misty Perez Signature Date Signature Date
The United States Department of Housing and Urban Development is authorized to collect the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit.

The information requested does not lend itself to confidentiality. The information is collected to ensure that PHAs carry out applicable civil rights requirements.

Public reporting burden for this information collection is estimated to average 0.16 hours per response, including the time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.

Attachment B
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Certifications of Compliance with
PHA Plan and Related Regulations
(Small PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 3/31/2024

PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations including PHA Plan Elements that Have Changed
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairperson or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the___ 5-Year and/or_X__ Annual PHA Plan, hereinafter referred to as” the Plan”, of which this document is a part, and make the following certification and agreements with the Department of Housing and Urban Development (HUD) for the PHA fiscal year beginning ____07/01/2024_______________________ in which the PHA receives assistance under 42 U.S.C. 1437f and/or 1437g in connection with the submission of the Plan and implementation thereof:

1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located (24 CFR § 91.2).

2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice (AI) or Assessment of Fair Housing (AFH) as applicable, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan (24 CFR §§ 91.2, 91.225, 91.325, and 91.425).

3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR § 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.

4. The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last
Annual PHA Plan (check all policies, programs, and components that have been changed):
___ 903.7a Housing Needs
___ 903.7b Deconcentration and Other Policies Governing Eligibility, Selection, Occupancy, and Admissions Policies
___ 903.7c Financial Resources
___ 903.7d Rent Determination Policies
___ 903.7h Demolition and Disposition
___ 903.7k Homeownership Programs
___ 903.7r Additional Information
___A. Progress in meeting 5-year mission and goals
___B. Criteria for substantial deviation and significant amendments ___C. Other information requested by HUD
___1. Resident Advisory Board consultation process
___2. Membership of Resident Advisory Board
___3. Resident membership on PHA governing board
The PHA provides assurance as part of this certification that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA;
(ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and (iii)The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal business hours.

5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment.

6. The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d-2000d—4), the Fair Housing Act (42 U.S.C. 3601-19), Section 504 of Attachment C
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the Rehabilitation Act of 1973 (29 U.S.C. 794), title II of the Americans with Disabilities Act (42 U.S.C. 12101 et seq.), and other applicable civil rights requirements and that it will affirmatively further fair housing in the administration of the program. In addition, if it administers a Housing Choice Voucher Program, the PHA certifies that it will administer the program in conformity with the Fair Housing Act, title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, title II of the Americans with Disabilities Act, and other applicable civil rights requirements, and that it will affirmatively further fair housing in the administration of the program.

7. The PHA will affirmatively further fair housing, which means that it will take meaningful actions to further the goals identified in the Assessment of Fair Housing (AFH) conducted in accordance with the requirements of 24 CFR § 5.150 through 5.180, that it will take no action that is materially inconsistent with its obligation to affirmatively further fair housing, and that it will address fair housing issues and contributing factors in its programs, in accordance with 24 CFR § 903.7(o)(3). The PHA will fulfill the requirements at 24 CFR § 903.7(o) and 24 CFR § 903.15(d). Until such time as the PHA is required to submit an AFH, the PHA will fulfill the requirements at 24 CFR § 903.7(o) promulgated prior to August 17, 2015, which means that it examines its programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintains records reflecting these analyses and actions.

8. For a PHA Plan that includes a policy for site-based waiting lists:
• The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner (as specified in PIH Notice 2010-25);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site;
• Adoption of site-based waiting lists would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; and
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR 903.7(c)(1).

9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975.

10. In accordance with 24 CFR § 5.105(a)(2), HUD’s Equal Access Rule, the PHA will not make a determination of eligibility for housing based on sexual orientation, gender identify, or marital status and will make no inquiries concerning the gender identification or sexual orientation of an applicant for or occupant of HUD-assisted housing.

11. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.

12. The PHA will comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.

13. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.

14. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a).

15. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively.

16. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.

17. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements.

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18. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead-Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35.

19. The PHA will comply with the policies, guidelines, and requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Financial Assistance, including but not limited to submitting the assurances required under 24 CFR §§ 1.5, 3.115, 8.50, and 107.25 by submitting an SF424, including the required assurances in SF-424B or D, as applicable.

20. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan.

21. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.

22. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the Declaration of Trust(s).

Housing Authority of the City of Port Hueneme______ _________________CA032_______________________ PHA Name PHA Number/HA Code
_____ 5-Year PHA Plan for Fiscal Years 20____ - 20____ Annual PHA Plan for Fiscal Year 2024-2025___ I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Executive Director: Gabby Basua Name of Board Chairman: Misty Perez Signature Date Signature Date
The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. This information is collected to ensure compliance with PHA Plan, Civil Rights, and related laws and regulations including PHA plan elements that have changed.

Public reporting burden for this information collection is estimated to average 0.16 hours per year per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.

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INTRODUCTION
Chapter 1

OVERVIEW OF THE PROGRAM AND PLAN
The PHA receives its funding for the Housing Choice Voucher (HCV) program from the Department of Housing and Urban Development. The PHA is not a federal department or agency. A public housing agency (PHA) is a governmental or public body, created and authorized by state law to develop and operate housing and housing programs for low-income families. The PHA enters into an Annual Contributions Contract with HUD to administer the program requirements on behalf of HUD. The PHA must ensure compliance with federal laws, regulations and notices and must establish policy and procedures to clarify federal requirements and to ensure consistency in program operation.

This chapter contains information about the PHA and its programs with emphasis on the HCV program. It also contains information about the purpose, intent and use of the plan and guide.

There are three parts to this chapter:

Part I: The Public Housing Agency (PHA). This part includes a description of the PHA, its jurisdiction, its programs, and its mission and intent.

Part II: The HCV Program. This part contains information about the Housing Choice Voucher program operation, roles and responsibilities, and partnerships.

Part III: The HCV Administrative Plan. This part discusses the purpose and organization of the plan and its revision requirements.

PART I: THE PHA
1-I.A. OVERVIEW
This part explains the origin of the PHA’s creation and authorization, the general structure of the organization, and the relationship between the PHA Board and staff.

Attachment D
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1-I.B. ORGANIZATION AND STRUCTURE OF THE PHA
The Section 8 tenant-based Housing Choice Voucher (HCV) assistance program is funded by the federal government and administered by the City of Port Hueneme Housing Authority/CA032 for the jurisdiction of City of Port Hueneme.

The officials of a PHA are known as commissioners or, collectively, as the board of commissioners. Commissioners are appointed in accordance with state housing law and generally serve in the same capacity as the directors of a corporation, establishing policies under which the PHA conducts business, ensuring that policies are followed by PHA staff and ensuring that the PHA is successful in its mission. The board is responsible for preserving and expanding the agency’s resources and assuring the agency’s continued viability.

Formal actions of the PHA are taken through written resolutions, adopted by the board of commissioners and entered into the official records of the PHA.

The principal staff member of the PHA is the executive director (ED), hired and appointed by the board of commissioners. The executive director is directly responsible for carrying out the policies established by the board and is delegated the responsibility for hiring, training and supervising the PHA staff in order to manage the day-to-day operations of the PHA. The executive director is responsible for ensuring compliance with federal and state laws and directives for the programs managed. In addition, the executive director’s duties include budgeting and financial planning for the agency.
1-I.C. PHA MISSION
The purpose of a mission statement is to communicate the purpose of the agency to people inside and outside of the agency. It provides guiding direction for developing strategy, defining critical success factors, searching out key opportunities, making resource allocation choices, satisfying clients and stakeholders, and making decisions.

Port Hueneme Housing Authority Policy
The mission of the Housing Authority of the City Port Hueneme is to provide quality housing to eligible households in a professional, fiscal, prudent manner and be a positive force in the community by working with other agencies to assist families with appropriate supportive services. Further the Authority shares the mission of the Department of Housing and Urban Development (HUD) to promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination.

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1-I.D. THE PHA’S PROGRAMS
The following programs are included under this administrative plan:

Port Hueneme Housing Authority Policy
The PHA’s administrative plan is applicable to the operation of the Housing Choice Voucher program.
1-I.E. THE PHA’S COMMITMENT TO ETHICS AND SERVICE
As a public service agency, the PHA is committed to providing excellent service to HCV program participants, owners, and to the community. The PHA’s standards include:
• Administer applicable federal and state laws and regulations to achieve high ratings in performance measurement indicators while maintaining efficiency in program operation to ensure fair and consistent treatment of clients served. • Provide decent, safe, and sanitary housing – in compliance with program housing quality standards – for very low-income families while ensuring that family rents are fair, reasonable, and affordable.
• Encourage self sufficiency of participant families and assist in the expansion of family opportunities which address educational, socio-economic, recreational and other human services needs.
• Promote fair housing and the equal opportunity for very low-income families of all ethnic backgrounds to experience freedom of housing choice.
• Promote a housing program which maintains quality service and integrity while providing an incentive to private property owners to rent to very low-income families. • Promote a market-driven housing program that will help qualified low-income families be successful in obtaining affordable housing and increase the supply of housing choices for such families.
• Create positive public awareness and expand the level of family, owner, and community support in accomplishing the PHA’s mission.
• Attain and maintain a high level of standards and professionalism in day-to-day management of all program components.
• Administer an efficient, high-performing agency through continuous improvement of the PHA’s support systems and a high level of commitment to our employees and their development.

The PHA will make every effort to keep program participants informed of HCV program rules and regulations, and to advise participants of how the program rules affect them.

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PART II: THE HOUSING CHOICE VOUCHER (HCV) PROGRAM
1-II.A. OVERVIEW AND HISTORY OF THE PROGRAM
The intent of this section is to provide the public and staff with information related to the overall operation of the program. There have been many changes to the program since its inception in 1974 and a brief history of the program will assist the reader to better understand the program.

The United States Housing Act of 1937 (the “Act”) is responsible for the birth of federal housing program initiatives. The Act was intended to provide financial assistance to states and cities for public works projects, slum clearance and the development of affordable housing developments for low-income residents.

The Housing and Community Development (HCD) Act of 1974 created a new federally assisted housing program – the Section 8 Existing program (also known as the Section 8 Certificate program). The HCD Act represented a significant shift in federal housing strategy from locally owned public housing to privately owned rental housing.

Under the Certificate program, federal housing assistance payments were made directly to private owners of rental housing, where this housing was made available to lower-income families. Eligible families were able to select housing in the private rental market. Assuming that the housing met certain basic physical standards of quality (“housing quality standards”) and was within certain HUD-established rent limitations (“fair market rents”), the family would be able to receive rental assistance in the housing unit. Family contribution to rent was generally set at 30 percent of the family’s adjusted income, with the remainder of the rent paid by the program.

Another unique feature of the Certificate program was that the rental assistance remained with the eligible family, if the family chose to move to another privately-owned rental unit that met program requirements (in contrast to the public housing program where the rental assistance remains with the unit, should the family decide to move). Consequently, the Certificate program was characterized as tenant-based assistance, rather than unit-based assistance.

The Housing and Community Development (HCD) Act of 1987 authorized a new version of tenant-based assistance – the Section 8 Voucher program. The Voucher program was very similar to the Certificate program in that eligible families were able to select housing in the private rental market and receive assistance in that housing unit.

However, the Voucher program permitted families more options in housing selection. Rental housing still had to meet the basic housing quality standards, but there was no fair market rent limitation on rent. In addition, family contribution to rent was not set at a limit of 30 percent of adjusted income. Consequently, depending on the actual rental cost of the unit selected, a family might pay more or less than 30 percent of their adjusted income for rent.

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From 1987 through 1999, public housing agencies managed both the Certificate and Voucher tenant-based assistance programs, with separate rules and requirements for each. From 1994 through 1998, HUD published a series of new rules, known as “conforming” rules, to more closely combine and align the two similar housing programs, to the extent permitted by the law.

In 1998, the Quality Housing and Work Responsibility Act (QHWRA) – also known as the Public Housing Reform Act – was signed into law. QHWRA eliminated all statutory differences between the Certificate and Voucher tenant-based programs and required that the two programs be merged into a single tenant-based assistance program, now known as the Housing Choice Voucher (HCV) program.

The HCV program was modeled closely on the pre-merger Voucher program. However, unlike the pre-merger Voucher program, the HCV program requires an assisted family to pay at least 30 percent of adjusted income for rent.

The transition of assistance from the Certificate and Voucher programs to the new HCV program began in October 1999. By October 2001, all families receiving tenant-based assistance were converted to the HCV program.

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1-II.B. HCV PROGRAM BASICS
The purpose of the HCV program is to provide rental assistance to eligible families. The rules and regulations of the HCV program are determined by the U.S. Department of Housing and Urban Development. The PHA is afforded choices in the operation of the program which are included in the PHA’s administrative plan, a document approved by the board of commissioners of the PHA.

The HCV program offers mobility to eligible families because they may search for suitable housing anywhere in the PHA’s jurisdiction and may also be eligible to move under portability to other PHAs’ jurisdictions.

When a family is determined to be eligible for the program and funding is available, the PHA issues the family a housing voucher. When the family finds a suitable housing unit and funding is available, the PHA will enter into a contract with the owner and the family will enter into a lease with the owner. Each party makes their respective payment to the owner so that the owner receives full rent.

Even though the family is determined to be eligible for the program, the owner has the responsibility of approving the family as a suitable renter. The PHA continues to make payments to the owner as long as the family is eligible and the housing unit continues to qualify under the program.
1-II.C. THE HCV PARTNERSHIPS
To administer the HCV program, the PHA enters into a contractual relationship with HUD (Consolidated Annual Contributions Contract). The PHA also enters into contractual relationships with the assisted family and the owner or landlord of the housing unit.

For the HCV program to work and be successful, all parties involved – HUD, the PHA, the owner, and the family – have important roles to play. The roles and responsibilities of all parties are defined in federal regulations and in legal documents that parties execute to participate in the program.

The chart on the following page illustrates key aspects of these relationships.

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Congress
Appropriates
Funding
PHA
Administers
Program
Family
(Program
Participant)
Lease specifies Tenant
and Landlord
Obligations
Owner /
Landlord
The HCV Relationships:

Program Regulations and ACC
specifies PHA Obligations and
Voucher Funding
Housing Assistance Payments
(HAP) Contract specifies Owner
and PHA Obligations
HUD
Provides Funding
To PHA
Voucher specifies
Family Obligations
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What Does HUD Do?
HUD has the following major responsibilities:
• Develop regulations, requirements, handbooks, notices and other guidance to implement HCV housing program legislation passed by Congress;
• Allocate HCV program funds to PHAs;
• Provide technical assistance to PHAs on interpreting and applying HCV program requirements;
• Monitor PHA compliance with HCV program requirements and PHA performance in program administration.

What Does the PHA Do?
The PHA administers the HCV program under contract with HUD and has the following major responsibilities:
• Establish local policies to administer the program;
• Review applications from interested applicants to determine whether they are eligible for the program;
• Maintain a waiting list and select families for admission; • Issue vouchers to eligible families and provide information on how to lease a unit; • Conduct outreach to owners, with special attention to owners outside areas of poverty or minority concentration;
• Approve the rental unit (including assuring compliance with housing quality standards and rent reasonableness), the owner, and the tenancy;
• Make housing assistance payments to the owner in a timely manner; • Recertify families for continued eligibility under the program; • Ensure that owners and families comply with their contractual obligations; • Provide families and owners with prompt, professional service; • Comply with all fair housing and equal opportunity requirements, HUD regulations and requirements, the Annual Contributions Contract, HUD-approved applications for funding, the PHA’s administrative plan, and other applicable federal, state and local laws.

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What Does the Owner Do?
The owner has the following major responsibilities:
• Screen families who apply for tenancy, to determine suitability as renters. - The PHA can provide some information to the owner, but the primary responsibility for tenant screening rests with the owner.
- The owner should consider family background factors such as rent and bill-paying history, history of caring for property, respecting the rights of others to peaceful enjoyment of the property, compliance with essential conditions of tenancy, whether the family is engaging in drug-related criminal activity or other criminal activity that might threaten others.
• Comply with the terms of the Housing Assistance Payments contract executed with the PHA; • Comply with all applicable fair housing laws and do not discriminate against anyone; • Maintain the housing unit in accordance with Housing Quality Standards (HQS) and make necessary repairs in a timely manner;
• Collect rent due from the assisted family and otherwise comply with and enforce provisions of the dwelling lease.

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What Does the Family Do?
The family has the following responsibilities:
• Provide the PHA with complete and accurate information as determined by the PHA to be necessary for administration of the program;
• Make their best and most timely efforts to locate qualified and suitable housing; • Attend all appointments scheduled by the PHA;
• Allow the PHA to inspect the unit at reasonable times and after reasonable notice; • Take responsibility for care of the housing unit, including any violations of housing quality standards caused by the family;
• Comply with the terms of the lease with the owner;
• Comply with the family obligations of the voucher;
• Not commit serious or repeated violations of the lease; • Not engage in drug-related or violent criminal activity; • Notify the PHA and the owner before moving or terminating the lease; • Use the assisted unit only for residence and as the sole residence of the family. Not sublet the unit, assign the lease, or have any interest in the unit; • Promptly notify the PHA of any changes in family composition; • Not commit fraud, bribery, or any other corrupt or criminal act in connection with any housing programs.

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1-II.D. APPLICABLE REGULATIONS
Applicable regulations include:
• 24 CFR Part 5: General Program Requirements
• 24 CFR Part 8: Nondiscrimination
• 24 CFR Part 35: Lead-Based Paint
• 24 CFR Part 100: The Fair Housing Act
• 24 CFR Part 982: Section 8 Tenant-Based Assistance: Housing Choice Voucher Program • 24 CFR Part 983: Project-Based Vouchers
• 24 CFR Part 985: The Section 8 Management Assessment Program (SEMAP) Agenda Item No. 03 Page 22 of 937 HA Agenda 05-06-2024
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PART III: THE HCV ADMINISTRATIVE PLAN
1-III.A. OVERVIEW AND PURPOSE OF THE PLAN
The administrative plan is required by HUD. The purpose of the administrative plan is to establish policies for carrying out the programs in a manner consistent with HUD requirements and local goals and objectives contained in the PHA’s agency plan. This administrative plan is a supporting document to the PHA agency plan, and is available for public review as required by CFR 24 Part 903.

This administrative plan is set forth to define the PHA's local policies for operation of the housing programs in accordance with federal laws and regulations. All issues related to the HCV program not addressed in this document are governed by such federal regulations, HUD handbooks and guidebooks, notices, and other applicable law. The policies in this administrative plan have been designed to ensure compliance with the consolidated ACC and all HUDapproved applications for program funding.

The PHA is responsible for complying with all changes in HUD regulations pertaining to the HCV program. If such changes conflict with this plan, HUD regulations will have precedence.

Administration of the HCV program and the functions and responsibilities of PHA staff shall be in compliance with the PHA's personnel policy and HUD regulations as well as all federal, state and local fair housing laws and regulations.
1-III.B. CONTENTS OF THE PLAN [24 CFR 982.54]
The HUD regulations at 24 CFR 982.54 define the policies that must be included in the administrative plan. They are as follow:
• Selection and admission of applicants from the PHA waiting list, including any PHA admission preferences, procedures for removing applicant names from the waiting list, and procedures for closing and reopening the PHA waiting list (Chapter 4); • Issuing or denying vouchers, including PHA policy governing the voucher term and any extensions of the voucher term. If the PHA decides to allow extensions of the voucher term, the PHA administrative plan must describe how the PHA determines whether to grant extensions, and how the PHA determines the length of any extension (Chapter 5); • Any special rules for use of available funds when HUD provides funding to the PHA for a special purpose (e.g., desegregation), including funding for specified families or a specified category of families (Chapter 4);
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• Occupancy policies, including definition of what group of persons may qualify as a 'family', definition of when a family is considered to be 'continuously assisted'; standards for denying admission or terminating assistance based on criminal activity or alcohol abuse in accordance with 982.553 (Chapters 3 and 12);
• Encouraging participation by owners of suitable units located outside areas of low income or minority concentration (Chapter 13);
• Assisting a family that claims that illegal discrimination has prevented the family from leasing a suitable unit (Chapter 2);
• Providing information about a family to prospective owners (Chapters 3 and 9); • Disapproval of owners (Chapter 13);
• Subsidy standards (Chapter 5);
• Family absence from the dwelling unit (Chapter 12);
• How to determine who remains in the program if a family breaks up (Chapter 3); • Informal review procedures for applicants (Chapter 16); • Informal hearing procedures for participants (Chapter 16); • The process for establishing and revising voucher payment standards, including policies on administering decreases in the payment standard during the HAP contract term (Chapter 16); • The method of determining that rent to owner is a reasonable rent (initially and during the term of a HAP contract) (Chapter 8);
• Special policies concerning special housing types in the program (e.g., use of shared housing) (Chapter 15);
• Policies concerning payment by a family to the PHA of amounts the family owes the PHA (Chapter 16);
• Interim redeterminations of family income and composition (Chapter 11); • Restrictions, if any, on the number of moves by a participant family (Chapter 10); • Approval by the board of commissioners or other authorized officials to charge the administrative fee reserve (Chapter 16);
• Procedural guidelines and performance standards for conducting required housing quality standards inspections (Chapter 8); and
• PHA screening of applicants for family behavior or suitability for tenancy (Chapter 3).

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Mandatory vs. Discretionary Policy
HUD makes a distinction between:
• Mandatory policies: those driven by legislation, regulations, current handbooks, notices, and legal opinions, and
• Optional, non-binding guidance, including guidebooks, notices that have expired and recommendations from individual HUD staff.

HUD expects PHAs to adopt local policies and procedures that are consistent with mandatory policies in areas where HUD gives the PHA discretion. The PHA's administrative plan is the foundation of those policies and procedures. HUD’s directions require PHAs to make policy choices that provide sufficient guidance to staff and ensure consistency to program applicants and participants.

Creating policies based upon HUD guidance is not mandatory, but provides a PHA with a “safe harbor.” HUD has already determined that the recommendations and suggestions it makes are consistent with mandatory policies. If a PHA adopts an alternative strategy, it must make its own determination that the alternative approach is consistent with legislation, regulations, and other mandatory requirements. There may be very good reasons for adopting a policy or procedure that is different than HUD’s safe harbor, but PHAs should carefully think through those decisions. 1-III.C. ORGANIZATION OF THE PLAN
The plan is organized to provide information to users in particular areas of operation. 1-III.D. UPDATING AND REVISING THE PLAN
The PHA will revise this administrative plan as needed to comply with changes in HUD regulations. The original plan and any changes must be approved by the board of commissioners of the agency, the pertinent sections included in the Agency Plan, and a copy provided to HUD.

Port Hueneme Housing Authority Policy
The PHA will review and update the plan as needed to reflect changes in regulations, PHA operations, or when needed to ensure staff consistency in operation.

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INTRODUCTION
Chapter 2

FAIR HOUSING AND EQUAL OPPORTUNITY
This chapter explains the laws and HUD regulations requiring PHAs to affirmatively further civil rights and fair housing in all federally-assisted housing programs. The letter and spirit of these laws are implemented through consistent policy and processes. The responsibility to further nondiscrimination pertains to all areas of the PHA’s housing choice voucher (HCV) operations.

This chapter describes HUD regulations and PHA policies related to these topics in three parts:

Part I: Nondiscrimination. This part presents the body of laws and regulations governing the responsibilities of the PHA regarding nondiscrimination.

Part II: Policies Related to Persons with Disabilities. This part discusses the rules and policies of the housing choice voucher program related to reasonable accommodation for persons with disabilities. These rules and policies are based on the Fair Housing Act (42.U.S.C.) and Section 504 of the Rehabilitation Act of 1973, and incorporate guidance from the Joint Statement of The Department of Housing and Urban Development and the Department of Justice (DOJ), issued May 17, 2004.

Part III: Prohibition of Discrimination Against Limited English Proficiency Persons. This part details the obligations of the PHA to ensure meaningful access to the HCV program and its activities by persons with limited English proficiency (LEP). This part incorporates the Final Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition against National Origin Discrimination Affecting Limited English Proficient Persons published January 22, 2007, in the Federal Register.

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PART I: NONDISCRIMINATION
2-I.A. OVERVIEW
Federal laws require PHAs to treat all applicants and participants equally, providing the same opportunity to access services, regardless of family characteristics and background. Federal law prohibits discrimination in housing on the basis of race, color, religion, sex, national origin, age, familial status, and disability. In addition, HUD regulations provide for additional protections regarding sexual orientation, gender identity, and marital status. The PHA will comply fully with all federal, state, and local nondiscrimination laws, and with rules and regulations governing fair housing and equal opportunity in housing and employment, including:
• Title VI of the Civil Rights Act of 1964
• Title VIII of the Civil Rights Act of 1968 (as amended by the Community Development Act of 1974 and the Fair Housing Amendments Act of 1988)
• Executive Order 11063 and 13988
• Section 504 of the Rehabilitation Act of 1973
• The Age Discrimination Act of 1975
• Title II of the Americans with Disabilities Act (to the extent that it applies, otherwise Section 504 and the Fair Housing Amendments govern)
• The Equal Access to Housing in HUD Programs Regardless of Sexual Orientation or Gender Identity Final Rule, published in the Federal Register February 3, 2012 and further clarified in Notice PIH 2014-20
• Violence Against Women Reauthorization Act of 2013 (VAWA) When more than one civil rights law applies to a situation, the laws will be read and applied together.

Any applicable state laws or local ordinances and any legislation protecting individual rights of tenants, applicants, or staff that may subsequently be enacted will also apply.

PHA Policy
No state or local nondiscrimination laws or ordinances apply.

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2-I.B. NONDISCRIMINATION
Federal regulations prohibit discrimination against certain protected classes and other groups of people. State and local requirements, as well as PHA policies, can prohibit discrimination based on other factors.

The PHA shall not discriminate because of race, color, sex, religion, familial status, age, disability or national origin (called “protected classes”) Familial status includes children under the age of 18 living with parents or legal custodians, pregnant women, and people securing custody of children under the age of 18.

The PHA will not discriminate on the basis of marital status, gender identity, or sexual orientation [FR Notice 02/03/12; Executive Order 13988].

PHA Policy
The PHA does not identify any additional protected classes.

The PHA will not use any of these factors to:
• Deny to any family the opportunity to apply for housing, nor deny to any qualified applicant the opportunity to participate in the housing choice voucher program • Provide housing that is different from that provided to others • Subject anyone to segregation or disparate treatment
• Restrict anyone's access to any benefit enjoyed by others in connection with the housing program
• Treat a person differently in determining eligibility or other requirements for admission • Steer an applicant or participant toward or away from a particular area based any of these factors
• Deny anyone access to the same level of services
• Deny anyone the opportunity to participate in a planning or advisory group that is an integral part of the housing program
• Discriminate in the provision of residential real estate transactions • Discriminate against someone because they are related to or associated with a member of a protected class
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Providing Information to Families and Owners
The PHA must take steps to ensure that families and owners are fully aware of all applicable civil rights laws. As part of the briefing process, the PHA must provide information to HCV applicant families about civil rights requirements and the opportunity to rent in a broad range of neighborhoods [24 CFR 982.301]. The Housing Assistance Payments (HAP) contract informs owners of the requirement not to discriminate against any person because of race, color, religion, sex, national origin, age, familial status, or disability in connection with the contract.

Discrimination Complaints
If an applicant or participant believes that any family member has been discriminated against by the PHA or an owner, the family should advise the PHA. HUD requires the PHA to make every reasonable attempt to determine whether the applicant’s or participant’s assertions have merit and take any warranted corrective action. In addition, the PHA is required to provide the applicant or participant with information about how to file a discrimination complaint [24 CFR 982.304].

Upon receipt of a housing discrimination complaint, the PHA is required to:
• Provide written notice of the complaint to those alleged and inform the complainant that such notice was made
• Investigate the allegations and provide the complainant and those alleged with findings and either a proposed corrective action or an explanation of why corrective action is not warranted
• Keep records of all complaints, investigations, notices, and corrective actions [Notice PIH 2014-20]
PHA Policy
Applicants or participants who believe that they have been subject to unlawful discrimination may notify the PHA either orally or in writing.

Within 10 business days of receiving the complaint, the PHA will provide a written notice to those alleged to have violated the rule. The PHA will also send a written notice to the complainant informing them that notice was sent to those alleged to have violated the rule, as well as information on how to complete and submit a housing discrimination complaint form to HUD's Office of Fair Housing and Equal Opportunity (FHEO).

The PHA will attempt to remedy discrimination complaints made against the PHA and will conduct an investigation into all allegations of discrimination.

Within 10 business days following the conclusion of the PHA's investigation, the PHA will provide the complainant and those alleged to have violated the rule with findings and either a proposed corrective action plan or an explanation of why corrective action is not warranted.

The PHA will keep a record of all complaints, investigations, notices, and corrective actions. (See Chapter 16.)
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PART II: POLICIES RELATED TO PERSONS WITH DISABILITIES
2-II.A. OVERVIEW
One type of disability discrimination prohibited by the Fair Housing Act is the refusal to make reasonable accommodation in rules, policies, practices, or services when such accommodation may be necessary to afford a person with a disability the equal opportunity to use and enjoy a program or dwelling under the program.

The PHA must ensure that persons with disabilities have full access to the PHA’s programs and services. This responsibility begins with the first contact by an interested family and continues through every aspect of the program.

PHA Policy
The PHA will ask all applicants and participants if they require any type of accommodations, in writing, on the intake application, reexamination documents, and notices of adverse action by the PHA, by including the following language:
“If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the housing authority.”
A specific name and phone number of designated staff will be provided to process requests for accommodation.

The PHA will display posters and other housing information and signage in locations throughout the PHA’s office in such a manner as to be easily readable from a wheelchair.

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2-II.B. DEFINITION OF REASONABLE ACCOMMODATION
A reasonable accommodation is an adjustment made to a rule, policy, practice, or service that allows a person with a disability to have equal access to the HCV program. For example, reasonable accommodations may include making home visits, extending the voucher term, or approving an exception payment standard in order for a participant to lease an accessible dwelling unit.

Federal regulations stipulate that requests for accommodations will be considered reasonable if they do not create an “undue financial and administrative burden” for the PHA, or result in a “fundamental alteration” in the nature of the program or service offered. A fundamental alteration is a modification that alters the essential nature of a provider’s operations.

Types of Reasonable Accommodations
When needed, the PHA will modify normal procedures to accommodate the needs of a person with disabilities. Examples include:
• Permitting applications and reexaminations to be completed by mail • Conducting home visits
• Using higher payment standards (either within the acceptable range or with HUD approval of a payment standard outside the PHA range) if the PHA determines this is necessary to enable a person with disabilities to obtain a suitable housing unit • Providing time extensions for locating a unit when necessary because of lack of availability of accessible units or special challenges of the family in seeking a unit • Permitting an authorized designee or advocate to participate in the application or certification process and any other meetings with PHA staff
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2-II.C. REQUEST FOR AN ACCOMMODATION
If an applicant or participant indicates that an exception, change, or adjustment to a rule, policy, practice, or service is needed because of a disability, HUD requires that the PHA treat the information as a request for a reasonable accommodation, even if no formal request is made [Joint Statement of the Departments of HUD and Justice: Reasonable Accommodations under the Fair Housing Act].

The family must explain what type of accommodation is needed to provide the person with the disability full access to the PHA’s programs and services.

If the need for the accommodation is not readily apparent or known to the PHA, the family must explain the relationship between the requested accommodation and the disability. There must be an identifiable connection, or nexus, between the requested accommodation and the individual’s disability.

PHA Policy
The PHA will encourage the family to make its request in writing using a reasonable accommodation request form. However, the PHA will consider the accommodation any time the family indicates that an accommodation is needed whether or not a formal written request is submitted.

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2-II.D. VERIFICATION OF DISABILITY
The regulatory civil rights definition for persons with disabilities is provided in Exhibit 2-1 at the end of this chapter. The definition of a person with a disability for the purpose of obtaining a reasonable accommodation is much broader than the HUD definition of disability which is used for waiting list preferences and income allowances.

Before providing an accommodation, the PHA must determine that the person meets the definition of a person with a disability, and that the accommodation will enhance the family’s access to the PHA’s programs and services.

If a person’s disability is obvious or otherwise known to the PHA, and if the need for the requested accommodation is also readily apparent or known, no further verification will be required [Joint Statement of the Departments of HUD and Justice: Reasonable Accommodations under the Fair Housing Act].

If a family indicates that an accommodation is required for a disability that is not obvious or otherwise known to the PHA, the PHA must verify that the person meets the definition of a person with a disability, and that the limitations imposed by the disability require the requested accommodation.

When verifying a disability, the PHA will follow the verification policies provided in Chapter 7.

All information related to a person’s disability will be treated in accordance with the confidentiality policies provided in Chapter 16. In addition to the general requirements that govern all verification efforts, the following requirements apply when verifying a disability:
• Third-party verification must be obtained from an individual identified by the family who is competent to make the determination. A doctor or other medical professional, a peer support group, a non-medical service agency, or a reliable third party who is in a position to know about the individual’s disability may provide verification of a disability [Joint Statement of the Departments of HUD and Justice: Reasonable Accommodations under the Fair Housing Act]
• The PHA must request only information that is necessary to evaluate the disability-related need for the accommodation. The PHA will not inquire about the nature or extent of any disability.
• Medical records will not be accepted or retained in the participant file. • In the event that the PHA does receive confidential information about a person’s specific diagnosis, treatment, or the nature or severity of the disability, the PHA will dispose of it. In place of the information, the PHA will note in the file that the disability and other requested information have been verified, the date the verification was received, and the name and address of the knowledgeable professional who sent the information [Notice PIH 2010-26].

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2-II.E. APPROVAL/DENIAL OF A REQUESTED ACCOMMODATION [Joint Statement of the Departments of HUD and Justice: Reasonable Accommodations under the Fair Housing Act, Notice PIH 2010-26].

The PHA must approve a request for an accommodation if the following three conditions are met:
• The request was made by or on behalf of a person with a disability. • There is a disability-related need for the accommodation. • The requested accommodation is reasonable, meaning it would not impose an undue financial and administrative burden on the PHA, or fundamentally alter the nature of the PHA’s HCV operations (including the obligation to comply with HUD requirements and regulations).

Requests for accommodations must be assessed on a case-by-case basis, taking into account factors such as the overall size of the PHA’s program with respect to the number of employees, type of facilities and size of budget, type of operation including composition and structure of workforce, the nature and cost of the requested accommodation, and the availability of alternative accommodations that would effectively meet the family’s disability-related needs.

Before making a determination whether to approve the request, the PHA may enter into discussion and negotiation with the family, request more information from the family, or may require the family to sign a consent form so that the PHA may verify the need for the requested accommodation.

PHA Policy
After a request for an accommodation is presented, the PHA will respond, in writing, within 10 business days.

If the PHA denies a request for an accommodation because there is no relationship, or nexus, found between the disability and the requested accommodation, the notice will inform the family of the right to appeal the PHA’s decision through an informal review (if applicable) or informal hearing (see Chapter 16).

If the PHA denies a request for an accommodation because it is not reasonable (it would impose an undue financial and administrative burden or fundamentally alter the nature of the PHA’s operations), the PHA will discuss with the family whether an alternative accommodation could effectively address the family’s disability-related needs without a fundamental alteration to the HCV program and without imposing an undue financial and administrative burden.

If the PHA believes that the family has failed to identify a reasonable alternative accommodation after interactive discussion and negotiation, the PHA will notify the family, in writing, of its determination within 10 business days from the date of the most recent discussion or communication with the family.

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2-II.F. PROGRAM ACCESSIBILITY FOR PERSONS WITH HEARING OR VISION

IMPAIRMENTS
HUD regulations require the PHA to ensure that persons with disabilities related to hearing and vision have reasonable access to the PHA's programs and services [24 CFR 8.6].

At the initial point of contact with each applicant, the PHA shall inform all applicants of alternative forms of communication that can be used other than plain language paperwork.

PHA Policy
To meet the needs of persons with hearing impairments, the THA will use the California Relay Service by dialing 7-1-1.

To meet the needs of persons with vision impairments, large-print and audio versions of key program documents will be made available upon request. When visual aids are used in public meetings or presentations, or in meetings with PHA staff, one-on-one assistance will be provided upon request.

Additional examples of alternative forms of communication are sign language interpretation; having material explained orally by staff; or having a third-party representative (a friend, relative or advocate, named by the applicant) to receive, interpret and explain housing materials and be present at all meetings.

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2-II.G. PHYSICAL ACCESSIBILITY
The PHA must comply with a variety of regulations pertaining to physical accessibility, including the following:
• Notice PIH 2010-26
• Section 504 of the Rehabilitation Act of 1973
• The Americans with Disabilities Act of 1990
• The Architectural Barriers Act of 1968
• The Fair Housing Act of 1988
The PHA’s policies concerning physical accessibility must be readily available to applicants and participants. They can be found in three key documents:
• This plan describes the key policies that govern the PHA’s responsibilities with regard to physical accessibility.
• Notice PIH 2010-26 summarizes information about pertinent laws and implementing regulations related to nondiscrimination and accessibility in federally-funded housing programs.
• The PHA Plan provides information about self-evaluation, needs assessment, and transition plans.

The design, construction, or alteration of PHA facilities must conform to the Uniform Federal Accessibility Standards (UFAS). Newly-constructed facilities must be designed to be readily accessible to and usable by persons with disabilities. Alterations to existing facilities must be accessible to the maximum extent feasible, defined as not imposing an undue financial and administrative burden on the operations of the HCV program.

When issuing a voucher to a family that includes an individual with disabilities, the PHA will include a current list of available accessible units known to the PHA and will assist the family in locating an available accessible unit, if necessary.

In general, owners must permit the family to make reasonable modifications to the unit.

However, the owner is not required to pay for the modification and may require that the unit be restored to its original state at the family’s expense when the family moves.

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2-II.H. DENIAL OR TERMINATION OF ASSISTANCE
A PHA’s decision to deny or terminate the assistance of a family that includes a person with disabilities is subject to consideration of reasonable accommodation [24 CFR 982.552 (2)(iv)].

When applicants with disabilities are denied assistance, the notice of denial must inform them of the PHA’s informal review process and their right to request an informal review. In addition, the notice must inform applicants with disabilities of their right to request reasonable accommodations to participate in the informal review process.

When a participant family’s assistance is terminated, the notice of termination must inform them of the PHA’s informal hearing process and their right to request a hearing and reasonable accommodation.

When reviewing reasonable accommodation requests, the PHA must consider whether any mitigating circumstances can be verified to explain and overcome the problem that led to the PHA’s decision to deny or terminate assistance. If a reasonable accommodation will allow the family to meet the requirements, the PHA must make the accommodation.

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PART III: IMPROVING ACCESS TO SERVICES FOR PERSONS WITH LIMITED

ENGLISH PROFICIENCY (LEP)
2-III.A. OVERVIEW
Language for Limited English Proficiency Persons (LEP) can be a barrier to accessing important benefits or services, understanding and exercising important rights, complying with applicable responsibilities, or understanding other information provided by the HCV program. In certain circumstances, failure to ensure that LEP persons can effectively participate in or benefit from federally-assisted programs and activities may violate the prohibition under Title VI against discrimination on the basis of national origin. This part incorporates the Final Guidance to Federal Assistance Recipients Regarding Title VI Prohibition against National Origin Discrimination Affecting Limited English Proficient Persons, published January 22, 2007, in the Federal Register.

The PHA will take affirmative steps to communicate with people who need services or information in a language other than English. These persons will be referred to as Persons with Limited English Proficiency (LEP).

LEP is defined as persons who do not speak English as their primary language and who have a limited ability to read, write, speak or understand English. For the purposes of this administrative plan, LEP persons are HCV applicants and participants, and parents and family members of applicants and participants.

In order to determine the level of access needed by LEP persons, the PHA will balance the following four factors: (1) the number or proportion of LEP persons eligible to be served or likely to be encountered by the Housing Choice Voucher program; (2) the frequency with which LEP persons come into contact with the program; (3) the nature and importance of the program, activity, or service provided by the program to people’s lives; and (4) the resources available to the PHA and costs. Balancing these four factors will ensure meaningful access by LEP persons to critical services while not imposing undue burdens on the PHA.

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2-III.B. ORAL INTERPRETATION
The PHA will offer competent interpretation services free of charge, upon request, to the LEP person.

PHA Policy
The PHA will utilize an internet application for telephone interpreter services, such as Google Translates.

Where LEP persons desire, they will be permitted to use, at their own expense, an interpreter of their own choosing, in place of or as a supplement to the free language services offered by the PHA. The interpreter may be a family member or friend.

The PHA will analyze the various kinds of contacts it has with the public, to assess language needs and decide what reasonable steps should be taken. “Reasonable steps” may not be reasonable where the costs imposed substantially exceed the benefits.

Where feasible and possible, according to its language assistance plan (LAP), the PHA will train and hire bilingual staff to be available to act as interpreters and translators, will pool resources with other PHAs, and will standardize documents. 2-III.C. WRITTEN TRANSLATION
Translation is the replacement of a written text from one language into an equivalent written text in another language.

PHA Policy
In order to comply with written-translation obligations, the PHA will take the following steps:

The PHA will provide written translations of vital documents for each eligible LEP language group that constitutes 5 percent or 1,000 persons, whichever is less, of the population of persons eligible to be served or likely to be affected or encountered. Translation of other documents, if needed, can be provided orally; or If there are fewer than 50 persons in a language group that reaches the 5 percent trigger, the PHA does not translate vital written materials, but provides written notice in the primary language of the LEP language group of the right to receive competent oral interpretation of those written materials, free of cost.

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2-III.D. IMPLEMENTATION PLAN
After completing the four-factor analysis and deciding what language assistance services are appropriate, the PHA shall determine whether it is necessary to develop a written implementation plan to address the identified needs of the LEP populations it serves.

If the PHA determines that it is not necessary to develop a written implementation plan, the absence of a written plan does not obviate the underlying obligation to ensure meaningful access by LEP persons to the PHA’s Housing Choice Voucher program and services.

PHA Policy
If it is determined that the PHA serves very few LEP persons, and the PHA has very limited resources, the PHA will not develop a written LEP plan, but will consider alternative ways to articulate in a reasonable manner a plan for providing meaningful access. Entities having significant contact with LEP persons, such as schools, grassroots and faith-based organizations, community groups, and groups working with new immigrants will be contacted for input into the process.

If the PHA determines it is appropriate to develop a written LEP plan, the following five steps will be taken: (1) Identifying LEP individuals who need language assistance; (2) identifying language assistance measures; (3) training staff; (4) providing notice to LEP persons; and (5) monitoring and updating the LEP plan.

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EXHIBIT 2-1: DEFINITION OF A PERSON WITH A DISABILITY UNDER FEDERAL CIVIL RIGHTS LAWS [24 CFR Parts 8.3 and 100.201] A person with a disability, as defined under federal civil rights laws, is any person who:
• Has a physical or mental impairment that substantially limits one or more of the major life activities of an individual, or
• Has a record of such impairment, or
• Is regarded as having such impairment
The phrase “physical or mental impairment” includes:
• Any physiological disorder or condition, cosmetic or disfigurement, or anatomical loss affecting one or more of the following body systems: neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive; digestive; genito-urinary; hemic and lymphatic; skin; and endocrine; or • Any mental or psychological disorder, such as mental retardation, organic brain syndrome, emotional or mental illness, and specific learning disabilities. The term “physical or mental impairment” includes, but is not limited to: such diseases and conditions as orthopedic, visual, speech and hearing impairments, cerebral palsy, autism, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, drug addiction and alcoholism.
“Major life activities” includes, but is not limited to, caring for oneself, performing manual tasks, walking, seeing, hearing, breathing, learning, and/or working. “Has a record of such impairment” means has a history of, or has been misclassified as having, a mental or physical impairment that substantially limits one or more major life activities. “Is regarded as having an impairment” is defined as having a physical or mental impairment that does not substantially limit one or more major life activities but is treated by a public entity (such as the PHA) as constituting such a limitation; has none of the impairments defined in this section but is treated by a public entity as having such an impairment; or has a physical or mental impairment that substantially limits one or more major life activities, only as a result of the attitudes of others toward that impairment.

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The definition of a person with disabilities does not include:
• Current illegal drug users
• People whose alcohol use interferes with the rights of others • Persons who objectively pose a direct threat or substantial risk of harm to others that cannot be controlled with a reasonable accommodation under the HCV program The above definition of disability determines whether an applicant or participant is entitled to any of the protections of federal disability civil rights laws. Thus, a person who does not meet this disability is not entitled to a reasonable accommodation under federal civil rights and fair housing laws and regulations.

The HUD definition of a person with a disability is much narrower than the civil rights definition of disability. The HUD definition of a person with a disability is used for purposes of receiving the disabled family preference, the $400 elderly/disabled household deduction, the $480 dependent deduction, the allowance for medical expenses, or the allowance for disability assistance expenses.

The definition of a person with a disability for purposes of granting a reasonable accommodation request is much broader than the HUD definition of disability. Many people will not qualify as a disabled person under the HCV program, yet an accommodation is needed to provide equal opportunity.
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INTRODUCTION
Chapter 3

ELIGIBILITY
The PHA is responsible for ensuring that every individual and family admitted to the HCV program meets all program eligibility requirements. This includes any individual approved to join the family after the family has been admitted to the program. The family must provide any information needed by the PHA to confirm eligibility and determine the level of the family’s assistance.

To be eligible for the HCV program:
• The applicant family must:
- Qualify as a family as defined by HUD and the PHA.
- Have income at or below HUD-specified income limits.
- Qualify on the basis of citizenship or the eligible immigrant status of family members. - Provide social security number information for household members as required. - Consent to the PHA’s collection and use of family information as provided for in PHAprovided consent forms. • The PHA must determine that the current or past behavior of household members does not include activities that are prohibited by HUD or the PHA.

This chapter contains three parts:

Part I: Definitions of Family and Household Members. This part contains HUD and PHA definitions of family and household members and explains initial and ongoing eligibility issues related to these members.

Part II: Basic Eligibility Criteria. This part discusses income eligibility, and rules regarding citizenship, social security numbers, and family consent.

Part III: Denial of Assistance. This part covers factors related to an applicant’s past or current conduct (e.g. criminal activity) that can cause the PHA to deny assistance.

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PART I: DEFINITIONS OF FAMILY AND HOUSEHOLD MEMBERS
3-I.A. OVERVIEW
Some eligibility criteria and program rules vary depending upon the composition of the family requesting assistance. In addition, some requirements apply to the family as a whole and others apply to individual persons who will live in the assisted unit. This part provides information that is needed to correctly identify family and household members, and to apply HUD's eligibility rules.
3-I.B. FAMILY AND HOUSEHOLD [24 CFR 982.201(c); FR Notice 02/03/12; Notice PIH 2014-20]
The terms family and household have different meanings in the HCV program.

Family
To be eligible for assistance, an applicant must qualify as a family. Family as defined by HUD includes, but is not limited to the following, regardless actual or perceived sexual orientation, gender identity, or marital status, a single person, who may be an elderly person, disabled person, near-elderly person, or any other single person; or a group of persons residing together. Such group includes, but is not limited to a family with or without children (a child who is temporarily away from the home because of placement in foster care is considered a member of the family), an elderly family, a near-elderly family, a disabled family, a displaced family, or the remaining member of a tenant family. The PHA has the discretion to determine if any other group of persons qualifies as a family.

Gender Identity means actual or perceived gender characteristics.

Sexual orientation means homosexuality, heterosexuality, or bisexuality.

PHA Policy
A family also includes two or more individuals who are not related by blood, marriage, adoption, or other operation of law but who either can demonstrate that they have lived together previously or certify that each individual’s income and other resources will be available to meet the needs of the family.

Each family must identify the individuals to be included in the family at the time of application, and must notify the PHA if the family’s composition changes.

Household
Household is a broader term that includes additional people who, with the PHA’s permission, live in an assisted unit, such as live-in aides, foster children, and foster adults.

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3-I.C. FAMILY BREAKUP AND REMAINING MEMBER OF TENANT FAMILY Family Breakup [24 CFR 982.315; Notice PIH 2017-08]
Except under the following conditions, the PHA has discretion to determine which members of an assisted family continue to receive assistance if the family breaks up:
• If the family breakup results from an occurrence of domestic violence, dating violence, sexual assault, or stalking, the PHA must ensure that the victim retains assistance. (For documentation requirements and policies related to domestic violence, dating violence, sexual assault, and stalking, see section 16-IX.D of this plan.) • In accordance with Noitce PIH 2017-08, for HUD–Veterans Affairs Supportive Housing (HUD–VASH) vouchers, when the veteran is the perpetrator of domestic violence, dating violence, sexual assault, or stalking, the victim must continue to be assisted. Upon termination of the perpetrator’s HUD–VASH voucher, the victim should be given a regular HCV if one is available, and the perpetrator’s HUD–VASH voucher should be used to serve another eligible family. If a regular HCV is not available, the victim will continue to use the HUD–VASH voucher, which must be issued to another eligible family upon the voucher’s turnover.
• If a court determines the disposition of property between members of the assisted family, the PHA is bound by the court’s determination of which family members continue to receive assistance.

PHA Policy
When a family on the waiting list breaks up into two otherwise eligible families, only one of the new families may retain the original application date. Other former family members may make a new application with a new application date if the waiting list is open.

If a family breaks up into two otherwise eligible families while receiving assistance, only one of the new families will continue to be assisted.

In the absence of a judicial decision or an agreement among the original family members, the PHA will determine which family will retain their placement on the waiting list or continue to receive assistance. In making its determination, the PHA will take into consideration the following factors: (1) the interest of any minor children, including custody arrangements; (2) the interest of any ill, elderly, or disabled family members; (3) the interest of any family member who is the victim of domestic violence, dating violence, sexual assault, or stalking, including a family member who was forced to leave an assisted unit as a result of such actual or threatened abuse; (4) any possible risks to family members as a result of criminal activity; and (5) the recommendations of social service professionals
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Remaining Member of a Tenant Family [24 CFR 5.403]
The HUD definition of family includes the remaining member of a tenant family, which is a member of an assisted family who remains in the unit when other members of the family have left the unit. Household members such as live-in aides, foster children, and foster adults do not qualify as remaining members of a family.

If dependents are the only “remaining members of a tenant family” and there is no family member able to assume the responsibilities of the head of household, see Chapter 6, Section 6- I.B, for the policy on “Caretakers for a Child.”
3-I.D. HEAD OF HOUSEHOLD [24 CFR 5.504(b)]
Head of household means the adult member of the family who is considered the head for purposes of determining income eligibility and rent. The head of household is responsible for ensuring that the family fulfills all of its responsibilities under the program, alone or in conjunction with a cohead or spouse.

PHA Policy
The family may designate any qualified family member as the head of household.

The head of household must have the legal capacity to enter into a lease under state and local law. A minor who is emancipated under state law may be designated as head of household.
3-I.E. SPOUSE, COHEAD, AND OTHER ADULT
A family may have a spouse or cohead, but not both [HUD-50058 IB, p. 13].

Spouse means the marriage partner of the head of household.

PHA Policy
A marriage partner includes the partner in a "common law" marriage as defined in state law. The term “spouse” does not apply to friends, roommates, or significant others who are not marriage partners. A minor who is emancipated under state law may be designated as a spouse.

A cohead is an individual in the household who is equally responsible with the head of household for ensuring that the family fulfills all of its responsibilities under the program, but who is not a spouse. A family can have only one cohead.

PHA Policy
Minors who are emancipated under state law may be designated as a cohead.

Other adult means a family member, other than the head, spouse, or cohead, who is 18 years of age or older. Foster adults and live-in aides are not considered other adults.

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3-I.F. DEPENDENT [24 CFR 5.603]
A dependent is a family member who is under 18 years of age or a person of any age who is a person with a disability or a full-time student, except that the following persons can never be dependents: the head of household, spouse, cohead, foster children/adults and live-in aides.

Identifying each dependent in the family is important because each dependent qualifies the family for a dependent allowance as described in Chapter 6.

Joint Custody of Dependents
PHA Policy
Dependents that are subject to a joint custody arrangement will be considered a member of the family, if they live with the applicant or participant family 51 percent or more of the time.

When more than one applicant or participant family is claiming the same dependents as family members, the family with primary custody at the time of the initial examination or reexamination will be able to claim the dependents. If there is a dispute about which family should claim them, the PHA will make the determination based on available documents such as court orders, or an IRS return showing which family has claimed the child for income tax purposes.
3-I.G. FULL-TIME STUDENT [24 CFR 5.603; HCV GB, p. 5-29] A full-time student (FTS) is a person who is attending school or vocational training on a full-time basis. The time commitment or subject load that is needed to be full-time is defined by the educational institution.

Identifying each FTS is important because: (1) each family member that is an FTS, other than the head, spouse, or cohead, qualifies the family for a dependent allowance, and (2) the earned income of such an FTS is treated differently from the income of other family members. 3-I.H. ELDERLY AND NEAR-ELDERLY PERSONS, AND ELDERLY FAMILY [24 CFR 5.100 and 5.403, FR Notice 02/03/12]
Elderly Persons
An elderly person is a person who is at least 62 years of age.

Near-Elderly Persons
A near-elderly person is a person who is 50-61 years of age.

Elderly Family
An elderly family is one in which the head, spouse, cohead, or sole member is an elderly person.

Identifying elderly families is important because elderly families qualify for the elderly family allowance as described in Chapter 6.

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3-I.I. PERSONS WITH DISABILITIES AND DISABLED FAMILY [24 CFR 5.403, FR Notice 02/03/12]
Persons with Disabilities
Under the HCV program, special rules apply to persons with disabilities and to any family whose head, spouse, or cohead is a person with disabilities. The technical definitions of individual with handicaps and persons with disabilities are provided in Exhibit 3-1 at the end of this chapter.

These definitions are used for a number of purposes including ensuring that persons with disabilities are not discriminated against based upon disability.

As discussed in Chapter 2, the PHA must make all aspects of the HCV program accessible to persons with disabilities and consider reasonable accommodations requested based upon a person’s disability.

Disabled Family
A disabled family is one in which the head, spouse, or cohead is a person with disabilities.

Identifying disabled families is important because these families qualify for the disabled family allowance as described in Chapter 6.

Even though persons with drug or alcohol dependencies are considered persons with disabilities, this does not prevent the PHA from denying assistance for reasons related to alcohol and drug abuse in accordance with the policies found in Part III of this chapter, or from terminating assistance in accordance with the policies in Chapter 12. 3-I.J. GUESTS [24 CFR 5.100]
A guest is a person temporarily staying in the unit with the consent of a member of the household who has expressed or implied authority to so consent.

PHA Policy
A guest can remain in the unit no longer than 14 consecutive days or a total of 30 cumulative calendar days during any 12-month period.

A family may request an exception to this policy for valid reasons (e.g., care of a relative recovering from a medical procedure expected to last 20 consecutive days). An exception will not be made unless the family can identify and provide documentation of the residence to which the guest will return.

A person will be considered a guest if any of these apply:
• Sleeps in a resident’s unit any time of the day
• Uses the showering or bathing amenities of the unit
• Has been given the resident’s door key or entry key card for the unit • Receives any mail or addressed correspondence at the unit • Reports the HCV address as their own
• There is evidence of excessive traffic in and out of the unit • A person who lacks a permanent address that constantly visits a resident for long periods of time but doesn’t necessarily sleep over.

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Children who are subject to a joint custody arrangement or for whom a family has visitation privileges, that are not included as a family member because they live outside of the public housing unit more than 51 percent of the time, are not subject to the time limitations of guests as described above.
3-I.K. FOSTER CHILDREN AND FOSTER ADULTS
Foster adults are usually persons with disabilities, unrelated to the tenant family, who are unable to live alone [24 CFR 5.609].

The term foster child is not specifically defined by the regulations.

Foster children and foster adults who are living with an applicant or who have been approved by the PHA to live with a participant family are considered household members but not family members. The income of foster children/adults is not counted in family annual income, and foster children/adults do not qualify for a dependent deduction [24 CFR 5.603; HUD-50058 IB, p. 13].

PHA Policy
A foster child is a child that is in the legal guardianship or custody of a state, county, or private adoption or foster care agency, yet is cared for by foster parents in their own homes, under some kind of short-term or long-term foster care arrangement with the custodial agency.

A foster child or foster adult may be allowed to reside in the unit if their presence would not result in a violation of HQS space standards according to 24 CFR 982.401.

Children that are temporarily absent from the home as a result of placement in foster care are discussed in Section 3-I.L.
3-I.L. ABSENT FAMILY MEMBERS
Individuals may be absent from the family, either temporarily or permanently, for a variety of reasons including educational activities, placement in foster care, employment, illness, incarceration, and court order.

Definitions of Temporarily and Permanently Absent
PHA Policy
Generally an individual who is or is expected to be absent from the assisted unit for 180 consecutive days or less is considered temporarily absent and continues to be considered a family member. Generally an individual who is or is expected to be absent from the assisted unit for more than 180 consecutive days is considered permanently absent and no longer a family member. Exceptions to this general policy are discussed below.

Absent Students
PHA Policy
When someone who has been considered a family member attends school away from home, the person will continue to be considered a family member unless information becomes available to the PHA indicating that the student has established a separate household or the family declares that the student has established a separate household.

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Absences Due to Placement in Foster Care [24 CFR 5.403] Children temporarily absent from the home as a result of placement in foster care are considered members of the family.

PHA Policy
If a child has been placed in foster care, the PHA will verify with the appropriate agency whether and when the child is expected to be returned to the home. Unless the agency confirms that the child has been permanently removed from the home, the child will be counted as a family member.

Absent Head, Spouse, or Cohead
PHA Policy
An employed head, spouse, or cohead absent from the unit more than 180 consecutive days due to employment will continue to be considered a family member.

Family Members Permanently Confined for Medical Reasons [HCV GB, p. 5-22] If a family member is confined to a nursing home or hospital on a permanent basis, that person is no longer considered a family member and the income of that person is not counted [HCV GB, p. 5-22].

PHA Policy
An individual confined to a nursing home or hospital on a pemanent basis is not considered a family member.

The PHA will request verification of the family member’s permanent absence from a responsible medical professional. If the responsible medical professional cannot provide a determination, the person will be considered temporarily absent. If the family certifies that the family member is confined on a permanent basis, they may present, and the PHA will consider, any additional documentation or evidence.

Return of Permanently Absent Family Members
PHA Policy
The family must request PHA approval for the return of any adult family members that the PHA previously determined to be permanently absent. The individual is subject to the eligibility and screening requirements discussed elsewhere in this chapter.

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3-I.M. LIVE-IN AIDE
A live-in aide is a person who resides with one or more elderly persons, or near-elderly persons, or persons with disabilities, and who: (1) is determined to be essential to the care and well-being of the persons, (2) is not obligated for the support of the persons, and (3) would not be living in the unit except to provide the necessary supportive services [24 CFR 5.403].

The PHA must approve a live-in aide if needed as a reasonable accommodation in accordance with 24 CFR 8, to make the program accessible to and usable by the family member with disabilities.

The income of a live-in aide is not counted in the calculation of annual income for the family [24 CFR 5.609(b)]. Relatives may be approved as live-in aides if they meet all of the criteria defining a live-in aide. Because live-in aides are not family members, a relative who serves as a live-in aide would not be considered a remaining member of a tenant family.

PHA Policy
A family’s request for a live-in aide must be made in writing. Written verification will be required from a reliable, knowledgeable professional, such as a doctor, social worker, or case worker, that the live-in aide is essential for the care and well-being of the elderly, near-elderly, or disabled family member. For continued approval, the family must submit a new, written request-subject to PHA verification-at each annual reexamination.

In addition, the family and live-in aide will be required to submit a certification stating that the live-in aide is (1) not obligated for the support of the person(s) needing the care, and (2) would not be living in the unit except to provide the necessary supportive services.

The PHA will not approve a particular person as a live-in aide, and may withdraw such approval if [24 CFR 982.316(b)]:

The person commits fraud, bribery or any other corrupt or criminal act in connection with any federal housing program;
The person commits drug-related criminal activity or violent criminal activity; or The person currently owes rent or other amounts to the PHA or to another PHA in connection with Section 8 or public housing assistance under the 1937 Act.

The PHA will notify the family of its decision in writing within 10 business days of receiving a request for a live-in aide, including all required documentation related to the request.

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PART II: BASIC ELIGIBILITY CRITERIA
3-II.A. INCOME ELIGIBILITY AND TARGETING
Income Limits
HUD establishes income limits for all areas of the country and publishes them annually in the Federal Register. They are based upon estimates of median family income with adjustments for family size. The income limits are used to determine eligibility for the program and for income targeting purposes as discussed in this section.

Definitions of the Income Limits [24 CFR 5.603(b)]
Low-income family. A family whose annual income does not exceed 80 percent of the median income for the area, adjusted for family size.

Very low-income family. A family whose annual income does not exceed 50 percent of the median income for the area, adjusted for family size.

Extremely low-income family. A family whose annual income does not exceed the federal poverty level or 30 percent of the median income for the area, whichever number is higher.

Area median income is determined by HUD, with adjustments for smaller and larger families. HUD may establish income ceilings higher or lower than 30, 50, or 80 percent of the median income for an area if HUD finds that such variations are necessary because of unusually high or low family incomes.

Using Income Limits for Eligibility [24 CFR 982.201]
Income limits are used for eligibility only at admission. Income eligibility is determined by comparing the annual income of an applicant to the applicable income limit for their family size.

In order to be income eligible, an applicant family must be one of the following:
• A very low-income family
• A low-income family that has been "continuously assisted" under the 1937 Housing Act. A family is considered to be continuously assisted if the family is already receiving assistance under any 1937 Housing Act program at the time the family is admitted to the HCV program [24 CFR 982.4; 24 cfr 982.201 (b)]
PHA Policy
The PHA will consider a family to be continuously assisted if the family was leasing a unit under any 1937 Housing Act program at the time they were selected from the PHA’s waiting list.
• A low-income family that qualifies for voucher assistance as a non-purchasing household living in HOPE 1 (public housing homeownership), HOPE 2 (multifamily housing homeownership) developments, or other HUD-assisted multifamily homeownership programs covered by 24 CFR 248.173
• A low-income or moderate-income family that is displaced as a result of the prepayment of a mortgage or voluntary termination of a mortgage insurance contract on eligible low-income housing as defined in 24 CFR 248.101
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HUD permits the PHA to establish additional categories of low-income families that may be determined eligible. The additional categories must be consistent with the PHA plan and the consolidated plans for local governments within the PHA’s jurisdiction.

PHA Policy
The PHA has not established any additional categories of eligible low-income families.

Using Income Limits for Targeting [24 CFR 982.201]
At least 75 percent of the families admitted to the PHA's program during a PHA fiscal year must be extremely low-income families. HUD may approve exceptions to this requirement if the PHA demonstrates that it has made all required efforts, but has been unable to attract an adequate number of qualified extremely low-income families.

Families continuously assisted under the 1937 Housing Act and families living in eligible lowincome housing that are displaced as a result of prepayment of a mortgage or voluntary termination of a mortgage insurance contract are not counted for income targeting purposes.

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3-II.B. CITIZENSHIP OR ELIGIBLE IMMIGRATION STATUS [24 CFR 5, Subpart E] Housing assistance is available only to individuals who are U.S. citizens, U.S. nationals (herein referred to as citizens and nationals), or noncitizens that have eligible immigration status. At least one family member must be a citizen, national, or noncitizen with eligible immigration status in order for the family to qualify for any level of assistance.

All applicant families must be notified of the requirement to submit evidence of their citizenship status when they apply. Where feasible, and in accordance with the PHA’s Limited English Proficiency Plan, the notice must be in a language that is understood by the individual if the individual is not proficient in English.

Declaration [24 CFR 5.508]
HUD requires each family member to declare whether the individual is a citizen, a national, or an eligible noncitizen, except those members who elect not to contend that they have eligible immigration status. Those who elect not to contend their status are considered to be ineligible noncitizens. For citizens, nationals and eligible noncitizens the declaration must be signed personally by the head, spouse, cohead, and any other family member 18 or older, and by a parent or guardian for minors. The family must identify in writing any family members who elect not to contend their immigration status (see Ineligible Noncitizens below). No declaration is required for live-in aides, foster children, or foster adults.

U.S. Citizens and Nationals
In general, citizens and nationals are required to submit only a signed declaration as verification of their status. However, HUD regulations permit the PHA to request additional documentation of their status, such as a passport.

PHA Policy
Family members who declare citizenship or national status will be required to provide documentation of their citizenship status in addition to the 214 declaration.

Eligible Noncitizens
In addition to providing a signed declaration, those declaring eligible noncitizen status must sign a verification consent form and cooperate with PHA efforts to verify their immigration status as described in Chapter 7. The documentation required for establishing eligible noncitizen status varies depending upon factors such as the date the person entered the U.S., the conditions under which eligible immigration status has been granted, the person’s age, and the date on which the family began receiving HUD-funded assistance.

Lawful residents of the Marshall Islands, the Federated States of Micronesia, and Palau, together known as the Freely Associated States, or FAS, are eligible for housing assistance under section 141 of the Compacts of Free Association between the U.S. Government and the Governments of the FAS [Public Law 106-504].

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Ineligible Noncitizens
Those noncitizens who do not wish to contend their immigration status are required to have their names listed on a noncontending family members listing, signed by the head, spouse, or cohead (regardless of citizenship status), indicating their ineligible immigration status. The PHA is not required to verify a family member’s ineligible status and is not required to report an individual’s unlawful presence in the U.S. to the United States Citizenship and Immigration Services (USCIS).

Providing housing assistance to noncitizen students is prohibited [24 CFR 5.522]. This prohibition extends to the noncitizen spouse of a noncitizen student as well as to minor children who accompany or follow to join the noncitizen student. Such prohibition does not extend to the citizen spouse of a noncitizen student or to the children of the citizen spouse and noncitizen student. Such a family is eligible for prorated assistance as a mixed family.

Mixed Families
A family is eligible for assistance as long as at least one member is a citizen, national, or eligible noncitizen. Families that include eligible and ineligible individuals are considered mixed families. Such families will be given notice that their assistance will be prorated, and that they may request a hearing if they contest this determination. See Chapter 6 for a discussion of how rents are prorated, and Chapter 16 for a discussion of informal hearing procedures.

Ineligible Families [24 CFR 5.514(d), (e), and (f)]
A PHA may elect to provide assistance to a family before the verification of the eligibility of the individual or one family member [24 CFR 5.512(b)]. Otherwise, no individual or family may be assisted prior to the affirmative establishment by the PHA that the individual or at least one family member is eligible. Verification of eligibility for this purpose occurs when the individual or family members have submitted documentation to the PHA in accordance with program requirements [24 CFR 5.512(a)].

PHA Policy
The PHA will not provide assistance to a family before the verification of at least one family member.

When a PHA determines that an applicant family does not include any citizens, nationals, or eligible noncitizens, following the verification process, the family will be sent a written notice within 10 business days of the determination.

The notice will explain the reasons for the denial of assistance, that the family may be eligible for proration of assistance, and will advise the family of its right to request an appeal to the United States Citizenship and Immigration Services (USCIS), or to request an informal hearing with the PHA. The informal hearing with the PHA may be requested in lieu of the USCIS appeal, or at the conclusion of the USCIS appeal process. The notice must also inform the applicant family that assistance may not be delayed until the conclusion of the USCIS appeal process, but that it may be delayed pending the completion of the informal hearing process.

Informal hearing procedures are contained in Chapter 16.

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Timeframe for Determination of Citizenship Status [24 CFR 5.508(g)] For new occupants joining the assisted family, the PHA must verify status at the first interim or regular reexamination following the person’s occupancy, whichever comes first.

If an individual qualifies for a time extension for the submission of required documents, the PHA must grant such an extension for no more than 30 days [24 CFR 5.508(h)].

Each family member is required to submit evidence of eligible status only one time during continuous occupancy.

PHA Policy
The PHA will verify the citizenship status of applicants at the time other eligibility factors are determined.
3-II.C. SOCIAL SECURITY NUMBERS [24 CFR 5.216 and 5.218, Notice PIH 2012-10] The applicant and all members of the applicant’s household must disclose the complete and accurate social security number (SSN) assigned to each household member, and the documentation necessary to verify each SSN. If a child under age 6 has been added to an applicant family within 6 months prior to voucher issuance, an otherwise eligible family may be admitted to the program and must disclose and document the child’s SSN within 90 days of the effective date of the initial HAP contract. A detailed discussion of acceptable documentation is provided in Chapter 7.

Note: These requirements do not apply to noncitizens who do not contend eligible immigration status.

In addition, each participant who has not previously disclosed an SSN, has previously disclosed an SSN that HUD or the SSA determined was invalid, or has been issued a new SSN must submit their complete and accurate SSN and the documentation required to verify the SSN at the time of the next interim or annual reexamination or recertification. Participants age 62 or older as of January 31, 2010, whose determination of eligibility was begun before January 31, 2010, are exempt from this requirement and remain exempt even if they move to a new assisted unit.

The PHA must deny assistance to an applicant family if they do not meet the SSN disclosure and documentation requirements contained in 24 CFR 5.216.

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3-II.D. FAMILY CONSENT TO RELEASE OF INFORMATION [24 CFR 5.230; HCV GB, p. 5-13]
HUD requires each adult family member, and the head of household, spouse, or cohead, regardless of age, to sign form HUD-9886, Authorization for the Release of Information/Privacy Act Notice, the form HUD-52675 Debts Owed to Public Housing Agencies and Terminations, and other consent forms as needed to collect information relevant to the family’s eligibility and level of assistance. Chapter 7 provides detailed information concerning the consent forms and verification requirements.

The PHA must deny admission to the program if any member of the applicant family fails to sign and submit the consent forms for obtaining information in accordance with 24 CFR 5, Subparts B and F [24 CFR 982.552(b)(3)].

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3-II.E. STUDENTS ENROLLED IN INSTITUTIONS OF HIGHER EDUCATION [24 CFR 5.612, FR Notice 4/10/06, FR Notice 9/21/16]
Section 327 of Public Law 109-115 and the implementing regulation at 24 CFR 5.612 established new restrictions on the eligibility of certain students (both part- and full-time) who are enrolled in institutions of higher education.

If a student enrolled at an institution of higher education is under the age of 24, is not a veteran, is not married, does not have a dependent child, and is not a person with disabilities receiving HCV assistance as of November 30, 2005, the student’s eligibility must be examined along with the income eligibility of the student’s parents. In these cases, both the student and the student’s parents must be income eligible for the student to receive HCV assistance. If, however, a student in these circumstances is determined independent from their parents in accordance with PHA policy, the income of the student’s parents will not be considered in determining the student’s eligibility.

The new law does not apply to students who reside with parents who are applying to receive HCV assistance. It is limited to students who are seeking assistance on their own, separately from their parents.

Definitions
In determining whether and how the new eligibility restrictions apply to a student, the PHA will rely on the following definitions [FR Notice 4/10/06, FR Notice 9/21/16].

Dependent Child
In the context of the student eligibility restrictions, dependent child means a dependent child of a student enrolled in an institution of higher education. The dependent child must also meet the definition of dependent in 24 CFR 5.603, which states that the dependent must be a member of the assisted family, other than the head of household or spouse, who is under 18 years of age, or is a person with a disability, or is a full-time student. Foster children and foster adults are not considered dependents.

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Independent Student
PHA Policy
The PHA will consider a student “independent” from their parents and the parents’ income will not be considered when determining the student’s eligibility if the following four criteria are all met:

The individual is of legal contract age under state law.

The individual has established a household separate from their parents for at least one year prior to application for occupancy or the individual meets the U.S.

Department of Education’s definition of independent student.

To be considered an independent student according to the Department of Education, a student must meet one or more of the following criteria:

The individual is at least 24 years old by December 31 of the award year for which aid is sought
The individual is an orphan, in foster care, or a ward of the court, or was an orphan, in foster care, or ward of the court at any time when the individual was 13 years of age or older
The individual is, or was immediately prior to attaining the age of majority, an emancipated minor or in legal guardianship as determined by a court of competent jurisdiction in the individual’s state of legal residence
The individual is a veteran of the U.S. Armed Forces or is currently serving on active duty in the Armed Forces for other than training purposes
The individual is a graduate or professional student
The individual is married
The individual has one or more legal dependents other than a spouse (for example, dependent children or an elderly dependent parent)
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The individual has been verified during the school year in which the application is submitted as either an unaccompanied youth who is a homeless child or youth, or as unaccompanied, at risk of homelessness, and self-supporting by:

A local educational agency homeless liaison
The director of a program funded under subtitle B of title IV of the McKinney-Vento Homeless Assistance Act or a
designee of the director
A financial aid administrator
The individual is a student for whom a financial aid administrator makes a documented determination of independence by reason of other unusual circumstances
The individual was not claimed as a dependent by his/her parents pursuant to IRS regulations, as demonstrated on the parents’ most recent tax forms.

The individual provides a certification of the amount of financial assistance that will be provided by his/her parents. This certification must be signed by the individual providing the support and must be submitted even if no assistance is being provided.

If the PHA determines that an individual meets the definition of a vulnerable youth such a determination is all that is necessary to determine that the person is an independent student for the purposes of using only the student’s income for determining eligibility for assistance.

The PHA will verify that a student meets the above criteria in accordance with the policies in Section 7-II.E.

Institution of Higher Education
The PHA will use the statutory definition under section 102 of the Higher Education Act of 1965 to determine whether a student is attending an institution of higher education (see Exhibit 3-2).

Parents
PHA Policy
For purposes of student eligibility restrictions, the definition of parents includes biological or adoptive parents, stepparents (as long as they are currently married to the biological or adoptive parent), and guardians (e.g., grandparents, aunt/uncle, godparents, etc).

Person with Disabilities
The PHA will use the statutory definition under section 3(b)(3)(E) of the 1937 Act to determine whether a student is a person with disabilities (see Exhibit 3-1).

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Veteran
PHA Policy
A veteran is a person who served in the active military, naval, or air service and who was discharged or released from such service under conditions other than dishonorable.

Vulnerable Youth
PHA Policy
A vulnerable youth is an individual who meets the U.S. Department of Education’s definition of independent student in paragraphs (b), (c), or (h), as adopted in Section II of FR Notice 9/21/16:

The individual is an orphan, in foster care, or a ward of the court, or was an orphan, in foster care, or ward of the court at any time when the individual was 13 years of age or older
The individual is, or was immediately prior to attaining the age of majority, an emancipated minor or in legal guardianship as determined by a court of competent jurisdiction in the individual’s state of legal residence The individual has been verified during the school year in which the application is submitted as either an unaccompanied youth who is a homeless child or youth, or as unaccompanied, at risk of homelessness, and self-supporting by:

A local educational agency homeless liason
The director of a program funded under subtitle B of title IV of the McKinney-Vento Homeless Assistance Act or a designee of the director A financial aid administrator
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Determining Student Eligibility
If a student is applying for assistance on his/her own, apart from their parents, the PHA must determine whether the student is subject to the eligibility restrictions contained in 24 CFR 5.612.

If the student is subject to those restrictions, the PHA must ensure that: (1) the student is individually eligible for the program, (2) either the student is independent from his/her parents or the student’s parents are income eligible for the program, and (3) the “family” with which the student is applying is collectively eligible for the program.

PHA Policy
For any student who is subject to the 5.612 restrictions, the PHA will:

Follow its usual policies in determining whether the student individually and the student’s “family” collectively are eligible for the program Determine whether the student is independent from their parents in accordance with the definition of independent student in this section Follow the policies below, if applicable, in determining whether the student’s parents are income eligible for the program
If the PHA determines that the student, the student’s parents (if applicable), or the student’s “family” is not eligible, the PHA will send a notice of denial in accordance with the policies in Section 3-III.F, and the applicant family will have the right to request an informal review in accordance with the policies in Section 16-III.B.

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Determining Parental Income Eligibility
PHA Policy
For any student who is subject to the 5.612 restrictions and who does not satisfy the definition of independent student in this section, the PHA will determine the income eligibility of the student’s parents as follows:

If the student’s parents are married and living together, the PHA will obtain a joint income declaration and certification of joint income from the parents.

If the student’s parent is widowed or single, the PHA will obtain an income declaration and certification of income from that parent.

If the student’s parents are divorced or separated, the PHA will obtain an income declaration and certification of income from each parent.

If the student has been living with one of their parents and has not had contact with or does not know where to contact his/her other parent, the PHA will require the student to submit a certification under penalty of perjury describing the circumstances and stating that the student does not receive financial assistance from the other parent. The PHA will then obtain an income declaration and certification of income from the parent with whom the student has been living or had contact.

In determining the income eligibility of the student’s parents, the PHA will use the income limits for the jurisdiction in which the parents live. 3-II.F. EIV SYSTEM SEARCHES [Notice PIH 2018-18; EIV FAQS; EIV System Training 09/30/2020]
Existing Tenant Search
Prior to admission to the program, the PHA must search for all household members using the EIV Existing Tenant Search module. The PHA must review records for any SSA matches involfing another PHA or a multifamily entity and follow up on any issues identified. The PHA must provide the family with a copy of the Existing Tenant Search results if requested. At no time may any family member receive duplicate assistance.

If the tenant is a new admission to the PHA, and a match is identified at a multifamily property, the PHA must report the program admission date to the multifamily property and document the notification in the tenant file. The family must provide documentation of move-out from the assisted unit, as applicable.

PHA Policy
The PHA will contact the PHA or owner identified in the report to confirm that the family has moved out of the unit and obtain documentation of current tenancy status including a form HUD-50058 or 50059, as applicable, showing an end of participation.

The PHA will only approve assistance contingent upon the move-out from the currently occupied assited unit.

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Debts owed to PHAs and Terminations
All adult household members must sign the form HUD-52675 Debts Owed to Public Housing and Terminations. Prior to admission to the program, the PHA must search for each adult family member in the Debts Owe to PHAs and Terminatios module.

If a current or former tenant disputes the information in the module, the tenant should contact the PHA directly in writing to disupute the information and provide any documentation that supports the dispute. If the PHA determines that the disputed information is incorrect, the PHA will update or delete the record from EIV. Former tenants may dispute debt and termination information for a period of up to three years from the end of participation date in the program.

PHA Policy
The PHA will require each adult household member to sign the form HUD-52675 once at the elibibility determination. Any new members added to the household after admission will be required to sing the form HUD-52675 prior to being added to the household.

The PHA will search the Debts Owed to PHAs and Terminations module as part of the eligibility determination for new households and as part of the screening process for any hosehold members added after the household is admitted to the program. If any information on debts or terminations is returned by the search, the PHA will determine if this information warrants a denial in accordance with the policies in Part III of this chapter.

Income and Income Validation Tool (IVT) Reports
For each admission, the PHA is required to review the EIV Income and IVT Reprots to confirm and validate family reported income within 120 days of the IMS/PIC submission date of the new admission. The PHA must print and maintain copies of the EIV Income and IVT reports in the tenant file and resolve any discrepancies with the family within 60 days of the EIV Income or IVT report dates.

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PART III: DENIAL OF ASSISTANCE
3-III.A. OVERVIEW
A family that does not meet the eligibility criteria discussed in Parts I and II, must be denied assistance. In this section we will discuss other situations and circumstances in which denial of assistance is mandatory for the PHA, and those in which denial of assistance is optional for the PHA.

While the regulations state that the PHA must prohibit admission for certain types of criminal activity and give the PHA the option to deny for other types of previous criminal history, more recent HUD rules and OGC guidance must also be taken into consideration when determining wheter a particular individual’s criminal history merits denial of admission.

When considering any denial of admission, PHAs may not use arrest records as the basis for the denial. Further, HUD does not require the adoption of “One Strike” policies and reminds PHA’ of their obligation to safeguard the due process rights of applicants and tenants [Notice PIH 2015-19].

HUD’s Office of General Counsel issued a memo on April 4, 2016, regarding the application of Fair Housing Act standards to the use of criminal records. This memo states that a PHA violates the Fair Housing Act when their policy or practive has an unjustified discriminatory effect, even whent the PHA had no intention to discriminate. Where a policy or practice that restricts admission based on criminal history has a disparate impact on a particular race, national origin, or other protected class, that policy or practice is in violation of the Fair Housing Act if it is not necessary to serve a substantial, legitimate, nondiscrimantory interest of the PHA, or if that interest could be served by another practice that has a less discriminatory effect [OGC Memo 04/04/16].

PHAs who impose blanket prohibitions on any person with any conviction record, no mater when the conviction occurred, what the underlying conduct entailed, or what the convidted person has done since then will be unable to show that such policy of practice is necessary to achieve a substantial, legitimate, nondiscriminatory interest. Even a PHA with a ore tailored policy or practice that excludes individual with only certain types of convictions must still prove that its policy is necessary. To do this, the PHA must show that its policy accurately distinguishes between criminal conduct that indicates a demonstrable risk to resident safety and property and criminal conduct that does not.

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Forms of Denial [24 CFR 982.552(a)(2); HCV GB, p. 5-35] Denial of assistance includes any of the following:
• Not placing the family's name on the waiting list
• Denying or withdrawing a voucher
• Not approving a request for tenancy or refusing to enter into a HAP contract • Refusing to process a request for or to provide assistance under portability procedures Prohibited Reasons for Denial of Program Assistance [24 CFR 982.202(b), 24 CFR 5.2005(b)]
HUD rules prohibit denial of program assistance to the program based on any of the following criteria:
• Age, disability, race, color, religion, sex, or national origin (See Chapter 2 for additional information about fair housing and equal opportunity requirements.) • Where a family lives prior to admission to the program • Where the family will live with assistance under the program. Although eligibility is not affected by where the family will live, there may be restrictions on the family’s ability to move outside the PHA’s jurisdiction under portability. (See Chapter 10.) • Whether members of the family are unwed parents, recipients of public assistance, or children born out of wedlock
• Whether the family includes children
• Whether a family decides to participate in a family self-sufficiency program • Whether or not a qualified applicant is or has been a victim of domestic violence, dating violence, sexual assault, or stalking if the applicant is otherwise qualified for assistance (See section 3-III.G.)
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3-III.B. MANDATORY DENIAL OF ASSISTANCE [24 CFR 982.553(a)] HUD requires the PHA to deny assistance in the following cases:
• Any member of the household has been evicted from federally assisted housing in the last three years for drug-related criminal activity. HUD permits, but does not require, the PHA to admit an otherwise-eligible family if the household member has completed a PHA-approved drug rehabilitation program or the circumstances which led to eviction no longer exist (e.g., the person involved in the criminal activity no longer lives in the household).

PHA Policy
The PHA will admit an otherwise-eligible family who was evicted from federally assisted housing within the past three years for drug-related criminal activity, if the PHA is able to verify that the household member who engaged in the criminal activity has completed a supervised drug rehabilitation program approved by the PHA, or the person who committed the crime, is no longer living in the household. • The PHA determines that any household member is currently engaged in the use of illegal drugs.

PHA Policy
Currently engaged in is defined as any use of illegal drugs during the previous twelve months.
• The PHA has reasonable cause to believe that any household member's current use or pattern of use of illegal drugs, or current abuse or pattern of abuse of alcohol, may threaten the health, safety, or right to peaceful enjoyment of the premises by other residents.

PHA Policy
In determining reasonable cause, the PHA will consider all credible evidence, including but not limited to, any record of convictions, arrests, or evictions of household members related to the use of illegal drugs or the abuse of alcohol. A conviction will be given more weight than an arrest. A record or records of arrest will not be used as the sole basis of determining reasonable cause. The PHA will also consider evidence from treatment providers or community-based organizations providing services to household members. • Any household member has ever been convicted of drug-related criminal activity for the production or manufacture of methamphetamine on the premises of federally assisted housing
• Any household member is subject to a lifetime registration requirement under a state sex offender registration program
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3-III.C. OTHER PERMITTED REASONS FOR DENIAL OF ASSISTANCE HUD permits, but does not require, the PHA to deny assistance for the reasons discussed in this section.

Criminal Activity [24 CFR 982.553]
HUD permits, but does not require, the PHA to deny assistance if the PHA determines that any household member is currently engaged in, or has engaged in during a reasonable time before the family would receive assistance, certain types of criminal activity.

PHA Policy
If any household member is currently engaged in, or has engaged in any of the following criminal activities, within the past three years, the family will be denied assistance.

Drug-related criminal activity, defined by HUD as the illegal manufacture, sale, distribution, or use of a drug, or the possession of a drug with intent to manufacture, sell, distribute or use the drug [24 CFR 5.100].

Violent criminal activity, defined by HUD as any criminal activity that has as one of its elements the use, attempted use, or threatened use of physical force substantial enough to cause, or be reasonably likely to cause, serious bodily injury or property damage [24 CFR

5.100].

Criminal activity that may threaten the health, safety, or right to peaceful enjoyment of the premises by other residents or persons residing in the immediate vicinity; or Criminal activity that may threaten the health or safety of property owners, management staff, and persons performing contract administration functions or other responsibilities on behalf of the PHA (including a PHA employee or a PHA contractor, subcontractor, or agent).

Immediate vicinity means within a three-block radius of the premises.

Evidence of such criminal activity includes, but is not limited to:

Any conviction for drug-related or violent criminal activity within the past three years.

Records of arrests for drug-related or violent criminal activity within the past three years, although a record of arrest(s) will not be used as the basis for the denial or proof that the applicant engaged in disqualifying criminal activity.

In making its decision to deny assistance, the PHA will consider the factors discussed in Section 3-III.E. Upon consideration of such factors, the PHA may, on a case-by-case basis, decide not to deny assistance.

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Previous Behavior in Assisted Housing [24 CFR 982.552(c)] HUD authorizes the PHA to deny assistance based on the family’s previous behavior in assisted housing.

PHAs are not permitted to deny assistance to a family previously failed to meet its obligations under the Family Self-Sufficiency (FSS) program [24 CFR 984.101 (d)].

PHA Policy
The PHA will deny assistance to an applicant family if:

The family does not provide information that the PHA or HUD determines is necessary in the administration of the program.

The family does not provide complete and true information to the PHA.

Any family member has been evicted from federally-assisted housing in the last three years.

Any family member has committed fraud, bribery, or any other corrupt or criminal act in connection with any federal housing program.

The family owes rent or other amounts to any PHA in connection with Section 8 or other public housing assistance under the 1937 Act, unless the family repays the full amount of the debt prior to being selected from the waiting list.

If the family has not reimbursed any PHA for amounts the PHA paid to an owner under a HAP contract for rent, damages to the unit, or other amounts owed by the family under the lease, unless the family repays the full amount of the debt prior to being selected from the waiting list.

The family has breached the terms of a repayment agreement entered into with the PHA, unless the family repays the full amount of the debt covered in the repayment agreement prior to being selected from the waiting list.

When denying admission due to family debts as shown in HUD’s EIV system, the PHA will provide the family with a copy of the EIV Debt Owed to PHA and Termination report.

If the family wishes to dispute the information in the report, the family must contact the PHA that entered the information in EIV in writing, explaining why EIV information is disputed. The family must also provide a copy of the letter and all applicable verification to the PHA to support the family’s claim. The PHA will consider the information provided by the family prior to issuing a notice of denial.

A family member has engaged in or threatened violent or abusive behavior toward PHA personnel.

Abusive or violent behavior towards PHA personnel includes verbal as well as physical abuse or violence. Use of racial epithets, or other language, written or oral, that is customarily used to intimidate may be considered abusive or violent behavior.

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Threatening refers to oral or written threats or physical gestures that communicate intent to abuse or commit violence.

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3-III.D. SCREENING
Screening for Eligibility
PHAs are authorized to obtain criminal conviction records from law enforcement agencies to screen applicants for admission to the HCV program. This authority assists the PHA in complying with HUD requirements and PHA policies to deny assistance to applicants who are engaging in or have engaged in certain criminal activities. In order to obtain access to the records the PHA must require every applicant family to submit a consent form signed by each adult household member [24 CFR 5.903].

PHA Policy
The PHA will perform criminal background checks through local law enforcement for all adult household members.

While a PHA has regulatory authority to use criminal conviction records for the purpose of applicant screening for admission, there is no corresponding authority to use these records to check for criminal and illegal drug activity by participants, and therefore, PHAs may not use records for this purpose.

PHAs are required to perform criminal background checks necessary to determine whether any household member is subject to a lifetime registration requirement under a state sex offender program in the state where the housing is located, as well as in any other state where a household member is known to have resided [24 CFR 982.553(a)(2)(i)].

PHA Policy
The PHA receives sex offender data through the local law enforcement agency. The PHA will use the Dru Sjodin National Sex Offender database to screen applicants for admission, if needed.

Additionally, PHAs must ask whether the applicant, or any member of the applicant’s household, is subject to a lifetime registered sex offender registration requirement in any state [Notice PIH 2012-28].

If the PHA proposes to deny assistance based on a criminal record or on lifetime sex offender registration information, the PHA must notify the household of the proposed action and must provide the subject of the record and the applicant a copy of the record and an opportunity to dispute the accuracy and relevance of the information prior to a denial of admission. [24 CFR

5.903(f) and 5.905(d)].

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Screening for Suitability as a Tenant [24 CFR 982.307]
The PHA has no liability or responsibility to the owner for the family’s behavior or suitability for tenancy. The PHA has the authority to conduct additional screening to determine whether an applicant is likely to be a suitable tenant.

PHA Policy
The PHA will not conduct additional screening to determine an applicant family’s suitability for tenancy.

The owner is responsible for screening and selection of the family to occupy the owner’s unit.

The PHA must inform the owner that screening and selection for tenancy is the responsibility of the owner. An owner may consider a family’s history with respect to factors such as: payment of rent and utilities, caring for a unit and premises, respecting the rights of other residents to the peaceful enjoyment of their housing, criminal activity that is a threat to the health, safety or property of others, and compliance with other essential conditions of tenancy.

HUD requires the PHA to provide prospective owners with the family's current and prior address (as shown in PHA records) and the name and address (if known) of the owner at the family's current and prior addresses. HUD permits the PHA to provide owners with additional information, as long as families are notified that the information will be provided, and the same type of information is provided to all owners.

The PHA may not disclose to the owner any confidential information provided to the PHA by the family in response to a PHA request for documentation of domestic violence, dating violence, sexual assault, or stalking except at the written request or with the written consent of the individual providing the documentation
[24 CFR 5.2007(a)(4)].

PHA Policy
The PHA will inform owners of their responsibility to screen prospective tenants, and will provide owners with the required known name and address information, at the time of the initial HQS inspection or before. The PHA will not provide any additional information to the owner, such as tenancy history or criminal history, etc.

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3-III.E. CRITERIA FOR DECIDING TO DENY ASSISTANCE
Evidence [24 CFR 982.553(c)]
PHA Policy
The PHA will use the concept of the preponderance of the evidence as the standard for making all admission decisions.

Preponderance of the evidence is defined as evidence which is of greater weight or more convincing than the evidence which is offered in opposition to it; that is, evidence which as a whole shows that the fact sought to be proved is more probable than not.

Preponderance of the evidence may not be determined by the number of witnesses, but by the greater weight of all evidence.

Consideration of Circumstances [24 CFR 982.552(c)(2)]
HUD authorizes the PHA to consider all relevant circumstances when deciding whether to deny assistance based on a family’s past history except in the situations for which denial of assistance is mandatory (see Section 3-III.B).

PHA Policy
The PHA will consider the following facts and circumstances prior to making its decision:

The seriousness of the case, especially with respect to how it would affect other residents’ safety or property
The effects that denial of assistance may have on other members of the family who were not involved in the action or failure to act
The extent of participation or culpability of individual family members, including whether the culpable family member is a minor or a person with disabilities, or (as discussed further in section 3-III.G) a victim of domestic violence, dating violence, sexual assault, or stalking
The length of time since the violation occurred, including the age of the individual at the time of the conduct, as well as the family’s recent history and the likelihood of favorable conduct in the future
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While a record or records of arrest will not be used as the basis for denial, an arrest trigger an investigation to determine whether the applicant actually engaged in disqualifying criminal activity. As part of its investigation, the PHA may obtain the police report associated with the arrest and consider the reported circumstances of the arrest. The PHA may also consider:

Any statements made by witnesses or the applicant not included in the police report
Whether criminal charges were filed
Whether, if filed, criminal charges were abandoned, dismissed, not prosecuted, or ultimately resulted in an acquittal
Any other evidence relevant to determining whether or not the applicant engaged in disqualifying activity
Evidence of criminal conduct will be considered if it indicates a demonstrable risk to safety and/or property
In the case of drug or alcohol abuse, whether the culpable household member is participating in or has successfully completed a supervised drug or alcohol rehabilitation program or has otherwise been rehabilitated successfully The PHA will require the applicant to submit evidence of the household member’s current participation in or successful completion of a supervised drug or alcohol rehabilitation program, or evidence of otherwise having been rehabilitated successfully.

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Removal of a Family Member's Name from the Application
Should the PHA’s screening process reveal that an applicant’s household includes an individual subject to state lifetime registered sex offender registration, the PHA must offer the family the opportunity to remove the ineligible family member from the household. If the family is unwilling to remove that individual from the household, the PHA must deny admission to the family [Notice PIH 2012-28].

For other criminal activity, the PHA may permit the family to exclude the culpable family members as a condition of eligibility. [24 CFR 982.552(c)(2)(ii)].

PHA Policy
As a condition of receiving assistance, a family may agree to remove the culpable family member from the application. In such instances, the head of household must certify that the family member will not be permitted to visit, stay as a guest, or reside in the assisted unit.

After admission to the program, the family must present evidence of the former family member’s current address upon PHA request.

Reasonable Accommodation [24 CFR 982.552(c)(2)(iv)]
If the family includes a person with disabilities, the PHA’s decision concerning denial of admission is subject to consideration of reasonable accommodation in accordance with 24 CFR Part 8.

PHA Policy
If the family indicates that the behavior of a family member with a disability is the reason for the proposed denial of assistance, the PHA will determine whether the behavior is related to the stated disability. If so, upon the family’s request, the PHA will determine whether admitting the family as a reasonable accommodation is appropriate. The PHA will only consider accommodations that can reasonably be expected to address the behavior that is the basis of the proposed denial of assistance. See Chapter 2 for a discussion of reasonable accommodation.

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3-III.F. NOTICE OF ELIGIBILITY OR DENIAL
If the family is eligible for assistance, the PHA will notify the family in writing and schedule a tenant briefing, as discussed in Chapter 5.

If the PHA determines that a family is not eligible for the program for any reason, the family must be notified promptly. The notice must describe: (1) the reasons for which assistance has been denied, (2) the family’s right to an informal review, and (3) the process for obtaining the informal review [24 CFR 982.554 (a)]. See Chapter 16, for informal review policies and procedures.

PHA Policy
The family will be notified of a decision to deny assistance in writing within 10 business days of the determination.

If a PHA uses a criminal record or sex offender registration information obtained under 24 CFR 5, Subpart J, as the basis of a denial, a copy of the record must precede the notice to deny, with an opportunity for the applicant to dispute the accuracy and relevance of the information before the PHA can move to deny the application. In addition, a copy of the record must be provided to the subject of the record [24 CFR 5.903(f) and 5.905(d)]. The PHA must give the family an opportunity to dispute the accuracy and relevance of that record, in the informal review process in accordance with program requirements [24 CFR 982.553(d)].

PHA Policy
If based on a criminal record or sex offender registration information, an applicant family appears to be ineligible the PHA will notify the family in writing of the proposed denial and provide a copy of the record to the applicant and to the subject of the record. The family will be given 10 business days to dispute the accuracy and relevance of the information. If the family does not contact the PHA to dispute the information within that 10-day period, the PHA will proceed with issuing the notice of denial of admission. A family that does not exercise their right to dispute the accuracy of the information prior to issuance of the official denial letter will still be given the opportunity to do so as part of the informal review process.

Notice requirements related to denying assistance to noncitizens are contained in Section 3-II.B.

Notice policies related to denying admission to applicants who may be victims of domestic violence, dating violence, sexual assault or stalking are contained in Section 3-III.G.

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3-III.G. PROHIBITION AGAINST DENIAL OF ASSISTANCE TO VICTIMS OF

DOMESTIC VIOLENCE, DATING VIOLENCE, SEXUAL ASSAULT, AND STALKING The Violence against Women Act of 2013 (VAWA) and the HUD regulation at 24 CFR 5.2005(b) prohibit PHAs from denying an applicant admission to the HCV program on the basis or as a direct result of the fact that the applicant is or has been a victim of domestic violence, dating violence, sexual assault or stalking, if the applicant otherwise qualifies for assistance or admission.

Definitions of key terms used in VAWA are provided in section 16-IX of this plan, where general VAWA requirements and policies pertaining to notification, documentation, and confidentiality are also located.

Notification
VAWA 2013 expanded notification requirements to include the obligation for PHAs to provide applicants who are denied assistance with a VAWA Notice of Occupancy Rights (form HUD– 5380) and a domestic violence certification form (HUD-5382) at the time the applicant is denied.

PHA Policy
The PHA acknowledges that a victim of domestic violence, dating violence, sexual assault, or stalking may have an unfavorable history (e.g., a poor credit history, poor rental history, a record of previous damage to an apartment, a prior arrest record) due to adverse factors that would warrant denial under the PHA’s policies.

While the PHA is not required to identify whether adverse factors that resulted in the applicant’s denial are a result of domestic violence, dating violence, sexual assault, or stalking, the applicant may inform the PHA that their status as a victim is directly related to the grounds for the denial. The PHA will request that the applicant provide enough information to the PHA to allow the PHA to make an objectively reasonable determination, based on all circumstances, whether the adverse factor is a direct result of their status as a victim.

The PHA will include in its notice of denial the VAWA information described in section 16-IX.C of this plan as well as including a copy of the form HUD-5382. The PHA will request in writing that an applicant wishing to claim protection under VAWA notify the PHA within 14 business days.

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Documentation
Victim Documentation [24 CFR 5.2007]
PHA Policy
If an applicant claims the protection against denial of assistance that VAWA provides to victims of domestic violence, dating violence, sexual assault or stalking, the PHA will request in writing that the applicant provide documentation supporting the claim in accordance with section 16-IX.D of this plan.

Perpetrator Documentation
PHA Policy
If the perpetrator of the abuse is a member of the applicant family, the applicant must provide additional documentation consisting of one of the following:

A signed statement (1) requesting that the perpetrator be removed from the application and (2) certifying that the perpetrator will not be permitted to visit or to stay as a guest in the assisted unit
Documentation that the perpetrator has successfully completed, or is successfully undergoing, rehabilitation or treatment. The documentation must be signed by an employee or agent of a domestic violence service provider or by a medical or other knowledgeable professional from whom the perpetrator has sought or is receiving assistance in addressing the abuse. The signer must attest under penalty of perjury to their belief that the rehabilitation was successfully completed or is progressing successfully. The victim and perpetrator must also sign or attest to the documentation.

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Person with Disabilities [24 CFR 5.403]
The term person with disabilities means a person who has any of the following types of conditions:
• Has a disability, as defined in 42 U.S.C. Section 423(d)(1)(A), which reads:

Inability to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or which has lasted or can be expected to last for a continuous period of not less than 12 months; or
In the case of an individual who has attained the age of 55 and is blind (within the meaning of “blindness” as defined in section 416(i)(1) of this title), inability by reason of such blindness to engage in substantial gainful activity, requiring skills or ability comparable to those of any gainful activity in which he has previously engaged with some regularity and over a substantial period of time.
• Has a developmental disability as defined in the Developmental Disabilities Assistance and Bill of Rights Act of 2000 [42 U.S.C.15002(8)], which defines developmental disability in functional terms as follows:
(A)In General
The term “developmental disability” means a severe, chronic disability of an individual that:
(i) is attributable to a mental or physical impairment or combination of mental and physical impairments;
(ii) is manifested before the individual attains age 22; (iii) is likely to continue indefinitely;
(iv)results in substantial functional limitations in 3 or more of the following areas of major life activity: (I) Self-care, (II) Receptive and expressive language, (III) Learning, (IV) Mobility, (V) Self-direction, (VI) Capacity for independent living, (VII) Economic self-sufficiency; and
(v) reflects the individual’s need for a combination and sequence of special, interdisciplinary, or generic services, individualized supports, or other forms of assistance that are of lifelong or extended duration and are individually planned and coordinated.

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(B) Infants and Young Children
An individual from birth to age 9, inclusive, who has a substantial developmental delay or specific congenital or acquired condition, may be considered to have a developmental disability without meeting 3 or more of the criteria described in clauses (i) through (v) of subparagraph (A) if the individual, without services and supports, has a high probability of meeting those criteria later in life.
• Has a physical, mental, or emotional impairment that is expected to be of long-continued and indefinite duration; substantially impedes their ability to live independently, and is of such a nature that the ability to live independently could be improved by more suitable housing conditions.

People with the acquired immunodeficiency syndrome (AIDS) or any conditions arising from the etiologic agent for AIDS are not excluded from this definition.

A person whose disability is based solely on any drug or alcohol dependence does not qualify as a person with disabilities for the purposes of this program.

For purposes of reasonable accommodation and program accessibility for persons with disabilities, the term person with disabilities refers to an individual with handicaps.

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Individual with Handicaps [24 CFR 8.3]
Individual with handicaps means any person who has a physical or mental impairment that substantially limits one or more major life activities; has a record of such an impairment; or is regarded as having such an impairment. The term does not include any individual who is an alcoholic or drug abuser whose current use of alcohol or drugs prevents the individual from participating in the program or activity in question, or whose participation, by reason of such current alcohol or drug abuse, would constitute a direct threat to property or the safety of others.

As used in this definition, the phrase:
(1) Physical or mental impairment includes:
(a) Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive; digestive; genito-urinary; hemic and lymphatic; skin; and endocrine; or (b) Any mental or psychological disorder, such as mental retardation, organic brain syndrome, emotional or mental illness, and specific learning disabilities. The term physical or mental impairment includes, but is not limited to, such diseases and conditions as orthopedic, visual, speech and hearing impairments, cerebral palsy, autism, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, drug addiction and alcoholism. (2) Major life activities means functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning and working. (3) Has a record of such an impairment means has a history of, or has been misclassified as having, a mental or physical impairment that substantially limits one or more major life activities.
(4) Is regarded as having an impairment means:
(a) Has a physical or mental impairment that does not substantially limit one or more major life activities but that is treated by a recipient as constituting such a limitation; (b) Has a physical or mental impairment that substantially limits one or more major life activities only as a result of the attitudes of others toward such impairment; or (c) Has none of the impairments defined in paragraph (1) of this section but is treated by a recipient as having such an impairment.

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Eligibility of Students for Assisted Housing Under Section 8 of the U.S. Housing Act of 1937; Supplementary Guidance; Notice [Federal Register, April 10, 2006] Institution of Higher Education shall have the meaning given this term in the Higher Education Act of 1965 in 20 U.S.C. 1001 and 1002.

Definition of ‘‘Institution of Higher Education’’ From 20 U.S.C. 1001 (a) Institution of higher education. For purposes of this chapter, other than subchapter IV and part C of subchapter I of chapter 34 of Title 42, the term ‘‘institution of higher education’’ means an educational institution in any State that
(1) Admits as regular students only persons having a certificate of graduation from a school providing secondary education, or the recognized equivalent of such a certificate; (2) Is legally authorized within such State to provide a program of education beyond secondary education;
(3) Provides an educational program for which the institution awards a bachelor’s degree or provides not less than a 2-year program that is acceptable for full credit toward such a degree;
(4) Is a public or other nonprofit institution; and
(5) Is accredited by a nationally recognized accrediting agency or association, or if not so accredited, is an institution that has been granted preaccreditation status by such an agency or association that has been recognized by the Secretary for the granting of preaccreditation status, and the Secretary has determined that there is satisfactory assurance that the institution will meet the accreditation standards of such an agency or association within a reasonable time.
(b) Additional institutions included. For purposes of this chapter, other than subchapter IV and part C of subchapter I of chapter 34 of Title 42, the term ‘‘institution of higher education’’ also includes—
(1) Any school that provides not less than a 1-year program of training to prepare students for gainful employment in a recognized occupation and that meets the provision of paragraphs (1), (2), (4), and (5) of subsection (a) of this section; and (2) A public or nonprofit private educational institution in any State that, in lieu of the requirement in subsection (a)(1) of this section, admits as regular students persons who are beyond the age of compulsory school attendance in the State in which the institution is located.
(c) List of accrediting agencies. For purposes of this section and section 1002 of this title, the Secretary shall publish a list of nationally recognized accrediting agencies or associations that the Secretary determines, pursuant to subpart 2 of part G of subchapter IV of this chapter, to be reliable authority as to the quality of the education or training offered.

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Definition of ‘‘Institution of Higher Education’’ From 20 U.S.C. 1002 (a) Definition of institution of higher education for purposes of student assistance programs (1) Inclusion of additional institutions. Subject to paragraphs (2) through (4) of this subsection, the term ‘‘institution of higher education’’ for purposes of subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42 includes, in addition to the institutions covered by the definition in section 1001 of this title— (A) A proprietary institution of higher education (as defined in subsection (b) of this section);
(B) A postsecondary vocational institution (as defined in subsection (c) of this section); and
(C) Only for the purposes of part B of subchapter IV of this chapter, an institution outside the United States that is comparable to an institution of higher education as defined in section 1001 of this title and that has been approved by the Secretary for the purpose of part B of subchapter IV of this chapter.
(2) Institutions outside the United States
(A)In general. For the purpose of qualifying as an institution under paragraph (1)(C), the Secretary shall establish criteria by regulation for the approval of institutions outside the United States and for the determination that such institutions are comparable to an institution of higher education as defined in section 1001 of this title (except that a graduate medical school, or a veterinary school, located outside the United States shall not be required to meet the requirements of section 1001 (a)(4) of this title).

Such criteria shall include a requirement that a student attending such school outside the United States is ineligible for loans made, insured, or guaranteed under part B of subchapter IV of this chapter unless—
(i) In the case of a graduate medical school located outside the United States— (I)(aa) At least 60 percent of those enrolled in, and at least 60 percent of the graduates of, the graduate medical school outside the United States were not persons described in section 1091(a)(5) of this title in the year preceding the year for which a student is seeking a loan under part B of subchapter IV of this chapter; and
(bb) At least 60 percent of the individuals who were students or graduates of the graduate medical school outside the United States or Canada (both nationals of the United States and others) taking the examinations administered by the Educational Commission for Foreign Medical Graduates received a passing score in the year preceding the year for which a student is seeking a loan under part B of subchapter IV of this chapter; or
(II) The institution has a clinical training program that was approved by a State as of January 1, 1992; or
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(ii) In the case of a veterinary school located outside the United States that does not meet the requirements of section 1001(a)(4) of this title, the institution’s students complete their clinical training at an approved veterinary school located in the United States.
(B) Advisory panel
(i) In general. For the purpose of qualifying as an institution under paragraph (1)(C) of this subsection, the Secretary shall establish an advisory panel of medical experts that shall—
(I) Evaluate the standards of accreditation applied to applicant foreign medical schools; and
(II) Determine the comparability of those standards to standards for accreditation applied to United States medical schools.
(ii) Special rule if the accreditation standards described in clause (i) are determined not to be comparable, the foreign medical school shall be required to meet the requirements of section 1001 of this title.
(C) Failure to release information. The failure of an institution outside the United States to provide, release, or authorize release to the Secretary of such information as may be required by subparagraph (A) shall render such institution ineligible for the purpose of part B of subchapter IV of this chapter.
(D) Special rule. If, pursuant to this paragraph, an institution loses eligibility to participate in the programs under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42, then a student enrolled at such institution may, notwithstanding such loss of eligibility, continue to be eligible to receive a loan under part B while attending such institution for the academic year succeeding the academic year in which such loss of eligibility occurred.
(3) Limitations based on course of study or enrollment. An institution shall not be considered to meet the definition of an institution of higher education in paragraph (1) if such institution—
(A) Offers more than 50 percent of such institution’s courses by correspondence, unless the institution is an institution that meets the definition in section 2471 (4)(C) of this title;
(B) Enrolls 50 percent or more of the institution’s students in correspondence courses, unless the institution is an institution that meets the definition in such section, except that the Secretary, at the request of such institution, may waive the applicability of this subparagraph to such institution for good cause, as determined by the Secretary in the case of an institution of higher education that provides a 2-or 4-year program of instruction (or both) for which the institution awards an associate or baccalaureate degree, respectively;
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(C) Has a student enrollment in which more than 25 percent of the students are incarcerated, except that the Secretary may waive the limitation contained in this subparagraph for a nonprofit institution that provides a 2-or 4-year program of instruction (or both) for which the institution awards a bachelor’s degree, or an associate’s degree or a postsecondary diploma, respectively; or (D) Has a student enrollment in which more than 50 percent of the students do not have a secondary school diploma or its recognized equivalent, and does not provide a 2-or 4- year program of instruction (or both) for which the institution awards a bachelor’s degree or an associate’s degree, respectively, except that the Secretary may waive the limitation contained in this subparagraph if a nonprofit institution demonstrates to the satisfaction of the Secretary that the institution exceeds such limitation because the institution serves, through contracts with Federal, State, or local government agencies, significant numbers of students who do not have a secondary school diploma or its recognized equivalent.
(4) Limitations based on management. An institution shall not be considered to meet the definition of an institution of higher education in paragraph (1) if— (A) The institution, or an affiliate of the institution that has the power, by contract or ownership interest, to direct or cause the direction of the management or policies of the institution, has filed for bankruptcy, except that this paragraph shall not apply to a nonprofit institution, the primary function of which is to provide health care educational services (or an affiliate of such an institution that has the power, by contract or ownership interest, to direct or cause the direction of the institution’s management or policies) that files for bankruptcy under chapter 11 of title 11 between July 1, 1998, and December 1, 1998; or
(B) The institution, the institution’s owner, or the institution’s chief executive officer has been convicted of, or has pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of funds under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42, or has been judicially determined to have committed fraud involving funds under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42.
(5) Certification. The Secretary shall certify an institution’s qualification as an institution of higher education in accordance with the requirements of subpart 3 of part G of subchapter IV of this chapter.
(6) Loss of eligibility. An institution of higher education shall not be considered to meet the definition of an institution of higher education in paragraph (1) if such institution is removed from eligibility for funds under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42 as a result of an action pursuant to part G of subchapter IV of this chapter.

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(b) Proprietary institution of higher education
(1) Principal criteria. For the purpose of this section, the term ‘‘proprietary institution of higher education’’ means a school that—
(A) Provides an eligible program of training to prepare students for gainful employment in a recognized occupation;
(B) Meets the requirements of paragraphs (1) and (2) of section 1001 (a) of this title; (C) Does not meet the requirement of paragraph (4) of section 1001 (a) of this title; (D)Is accredited by a nationally recognized accrediting agency or association recognized by the Secretary pursuant to part G of subchapter IV of this chapter; (E) Has been in existence for at least 2 years; and
(F) Has at least 10 percent of the school’s revenues from sources that are not derived from funds provided under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42, as determined in accordance with regulations prescribed by the Secretary.
(2) Additional institutions. The term ‘‘proprietary institution of higher education’’ also includes a proprietary educational institution in any State that, in lieu of the requirement in paragraph (1) of section 1001 (a) of this title, admits as regular students persons who are beyond the age of compulsory school attendance in the State in which the institution is located.
(c) Postsecondary vocational institution.
(1) Principal criteria. For the purpose of this section, the term ‘‘postsecondary vocational institution’’ means a school that—
(A) Provides an eligible program of training to prepare students for gainful employment in a recognized occupation;
(B) Meets the requirements of paragraphs (1), (2), (4), and (5) of section 1001 (a) of this title; and
(C) Has been in existence for at least 2 years.
(2) Additional institutions. The term ‘‘postsecondary vocational institution’’ also includes an educational institution in any State that, in lieu of the requirement in paragraph (1) of section 1001 (a) of this title, admits as regular students persons who are beyond the age of compulsory school attendance in the State in which the institution is located.

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Chapter 4

APPLICATIONS, WAITING LIST AND TENANT SELECTION

INTRODUCTION
When a family wishes to receive assistance under the HCV program, the family must submit an application that provides the PHA with the information needed to determine the family’s eligibility. HUD requires the PHA to place all families that apply for assistance on a waiting list.

When HCV assistance becomes available, the PHA must select families from the waiting list in accordance with HUD requirements and PHA policies as stated in the administrative plan and the annual plan.

The PHA is required to adopt clear policies and procedures for accepting applications, placing families on the waiting list, and selecting families from the waiting list, and must follow these policies and procedures consistently. The actual order in which families are selected from the waiting list can be affected if a family has certain characteristics designated by HUD or the PHA that justify their selection. Examples of this are the selection of families for income targeting and the selection of families that qualify for targeted funding.

HUD regulations require that all families have an equal opportunity to apply for and receive housing assistance, and that the PHA affirmatively further fair housing goals in the administration of the program [24 CFR 982.53, HCV GB p. 4-1]. Adherence to the selection policies described in this chapter ensures that the PHA will be in compliance with all relevant fair housing requirements, as described in Chapter 2.

This chapter describes HUD and PHA policies for taking applications, managing the waiting list and selecting families for HCV assistance. The policies outlined in this chapter are organized into three sections, as follows:

Part I: The Application Process. This part provides an overview of the application process, and discusses how applicants can obtain and submit applications. It also specifies how the PHA will handle the applications it receives.

Part II: Managing the Waiting List. This part presents the policies that govern how the PHA’s waiting list is structured, when it is opened and closed, and how the public is notified of the opportunity to apply for assistance. It also discusses the process the PHA will use to keep the waiting list current.

Part III: Selection for HCV Assistance. This part describes the policies that guide the PHA in selecting families for HCV assistance as such assistance becomes available. It also specifies how in-person interviews will be used to ensure that the PHA has the information needed to make a final eligibility determination.

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PART I: THE APPLICATION PROCESS
4-I.A. OVERVIEW
This part describes the PHA policies for making applications available, accepting applications making preliminary determinations of eligibility, and the placement of applicants on the waiting list. This part also describes the PHA’s obligation to ensure the accessibility of the application process to elderly persons, people with disabilities, and people with limited English proficiency (LEP).
4-I.B. APPLYING FOR ASSISTANCE [HCV GB, pp. 4-11 – 4-16, Notice PIH 2009-36] Any family that wishes to receive HCV assistance must apply for admission to the program.

HUD permits the PHA to determine the format and content of HCV applications, as well how such applications will be made available to interested families and how applications will be accepted by the PHA. The PHA must include Form HUD-92006, Supplement to Application for Federally Assisted Housing, as part of the PHA’s application.

Port Hueneme Housing Authority Policy
Depending upon the length of time between the date of application and the availability of housing, the PHA may use a two-step application process.

Under the two-step application process, the PHA initially will require families to provide a pre-application form where only the information needed to make an initial assessment of the family’s eligibility, and to determine the family’s placement on the waiting list.

The family will be required to provide all of the information necessary to establish family eligibility and the amount of rent the family will pay when selected from the waiting list.

Pre-applications will be mailed to interested families upon request or they can be downloaded from the City’s web site at: www.cityofporthueneme.org. The completed preapplication will be date and time stamped upon its return to the PHHA and the applicant will be given a receipt containing that information.

Pre-applications can be returned in person or mailed and will be accepted during regular business hours at:
250 North Ventura Road
Port Hueneme, CA 93041
Civic Center Annex (behind City Hall)
Business Hours: Monday through Thursday, 7:30 a.m. to 5:30 p.m.

Closed every other Friday
Families may also request – by email, telephone or mail – that an application form be sent to the family via first class mail.

Completed applications must be returned to the PHA by mail, email, fax, or submitted in person during normal business hours. Applications must be filled out completely in order Agenda Item No. 03 Page 89 of 937 HA Agenda 05-06-2024
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to be accepted by the PHA for processing. If an application is incomplete, the PHA will notify the family of the additional information required. 4-I.C. ACCESSIBILITY OF THE APPLICATION PROCESS
Elderly and Disabled Populations [24 CFR 8 and HCV GB, pp. 4-11 – 4-13] The PHA must take steps to ensure that the application process is accessible to those people who might have difficulty complying with the normal, standard PHA application process. This could include people with disabilities, certain elderly individuals, as well as persons with limited English proficiency (LEP). The PHA must provide reasonable accommodation to the needs of individuals with disabilities. The application-taking facility and the application process must be fully accessible, or the PHA must provide an alternate approach that provides full access to the application process. Chapter 2 provides a full discussion of the PHA’s policies related to providing reasonable accommodations for people with disabilities.

Limited English Proficiency
PHAs are required to take reasonable steps to ensure equal access to their programs and activities by persons with limited English proficiency [24 CFR 1]. Chapter 2 provides a full discussion on the PHA’s policies related to ensuring access to people with limited English proficiency (LEP).

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4-I.D. PLACEMENT ON THE WAITING LIST
The PHA must review each complete application received and make a preliminary assessment of the family’s eligibility. The PHA must accept applications from families for whom the list is open unless there is good cause for not accepting the application (such as denial of assistance) for the grounds stated in the regulations [24 CFR 982.206(b)(2)]. Where the family is determined to be ineligible, the PHA must notify the family in writing [24 CFR 982.201(f)]. Where the family is not determined to be ineligible, the family will be placed on a waiting list of applicants.

No applicant has a right or entitlement to be listed on the waiting list, or to any particular position on the waiting list [24 CFR 982.202(c)].

Ineligible for Placement on the Waiting List
Port Hueneme Housing Authority Policy
If the PHA can determine from the information provided that a family is ineligible, the family will not be placed on the waiting list. Where a family is determined to be ineligible, the PHA will send written notification of the ineligibility determination within 10 business days of receiving a complete application. The notice will specify the reasons for ineligibility, and will inform the family of its right to request an informal review and explain the process for doing so (see Chapter 16).

Eligible for Placement on the Waiting List
Port Hueneme Housing Authority Policy
The PHA will send written notification of the preliminary eligibility determination within 10 business days of receiving a complete application.

Placement on the waiting list does not indicate that the family is, in fact, eligible for assistance. A final determination of eligibility will be made when the family is selected from the waiting list.

Applicants will be placed on the waiting list according to any preference(s) for which they qualify, and the date and time their complete application is received by the PHA.

Unlimited copies may be made for internal use.

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PART II: MANAGING THE WAITING LIST
4-II.A. OVERVIEW
The PHA must have policies regarding various aspects of organizing and managing the waiting list of applicant families. This includes opening the list to new applicants, closing the list to new applicants, notifying the public of waiting list openings and closings, updating waiting list information, purging the list of families that are no longer interested in or eligible for assistance, as well as conducting outreach to ensure a sufficient number of applicants.

In addition, HUD imposes requirements on how a PHA may structure its waiting list and how families must be treated if they apply for assistance from a PHA that administers more than one assisted housing program.
4-II.B. ORGANIZATION OF THE WAITING LIST [24 CFR 982.204 and 205] The PHA’s HCV waiting list must be organized in such a manner to allow the PHA to accurately identify and select families for assistance in the proper order, according to the admissions policies described in this plan.

The waiting list must contain the following information for each applicant listed:
• Applicant name;
• Family unit size;
• Date and time of application;
• Qualification for any local preference;
• Racial or ethnic designation of the head of household.

HUD requires the PHA to maintain a single waiting list for the HCV program unless it serves more than one county or municipality. Such PHAs are permitted, but not required, to maintain a separate waiting list for each county or municipality served.

Port Hueneme Housing Authority Policy
The PHA will maintain a single waiting list for the HCV program.

HUD directs that a family that applies for assistance from the HCV program must be offered the opportunity to be placed on the waiting list for any public housing, project-based voucher or moderate rehabilitation program the PHA operates if 1) the other programs’ waiting lists are open, and 2) the family is qualified for the other programs.

HUD permits, but does not require, that PHAs maintain a single merged waiting list for their public housing, Section 8, and other subsidized housing programs.

A family’s decision to apply for, receive, or refuse other housing assistance must not affect the family’s placement on the HCV waiting list, or any preferences for which the family may qualify.

Port Hueneme Housing Authority Policy
The PHA will not merge the HCV waiting list with the waiting list for any other program the PHA operates.

Unlimited copies may be made for internal use.

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Port Hueneme City CouncilMay 6, 2024

Port Hueneme City Council
May 6, 2024