Port Hueneme City Council
April 7, 2025

Agenda Item No. 13 Page 7 of 24 CC Agenda 04-07-2025
101-115-5411- Trainings & Travel 6,000.00 5,735.55 0.00 264.45 6,000 101-115-5500- Office Supplies 4,000.00 746.81 0.00 3,253.19 4,000 101-115-5526- Small Equipment 2,000.00 311.58 0.00 1,688.42 2,000 101-115-5540- Miscellaneous Supplies 1,000.00 182.97 0.00 817.03 1,000 101-115-5831- Risk Management Allocation 57,716.00 32,399.91 0.00 25,316.09 57,716 101-116-5100- Wages- Full Time 368,444.00 249,074.89 0.00 119,369.11 368,444 101-116-5102- Wages- Overtime 13,800.00 3,973.44 0.00 9,826.56 13,800 101-116-5103- Wages- Standby 18,500.00 10,800.00 0.00 7,700.00 18,500 101-116-5110- Other Pay- Cafeteria Earnings 18,741.00 19,496.87 0.00 -755.87 18,741 101-116-5111- Other Pay- Longevity Pay 10,969.00 5,749.57 0.00 5,219.43 10,969 101-116-5113- Other Pay- Auto Allowance 641.00 453.07 0.00 187.93 641 101-116-5115- Other Pay- AnnualLeave Buyout 16,000.00 12,320.26 0.00 3,679.74 16,000 101-116-5130- Taxes- FICA (Employer) 20,412.00 16,368.58 0.00 4,043.42 20,412 101-116-5131- Taxes- Medicare (Employer) 5,439.00 4,128.87 0.00 1,310.13 5,439 101-116-5140- Benefits- PERS 62,453.00 43,227.94 0.00 19,225.06 62,453 101-116-5142- Benefits- PERS POB Debt Svc Al 17,199.00 18,506.83 0.00 -1,307.83 17,199 101-116-5143- Benefits- PERS Unfunded Liabil 86,561.00 83,760.07 0.00 2,800.93 86,561 101-116-5150- Benefits- LTD/Life Insurance 1,785.00 1,710.29 0.00 74.71 1,785 101-116-5151- Benefits- Def Comp 401K (Empr) 4,943.00 2,362.80 0.00 2,580.20 4,943 101-116-5152- Benefits- Def Comp 457 (Emplr) 2,590.00 1,758.29 0.00 831.71 2,590 101-116-5160- Benefits- Medical Insurance 12,371.00 6,137.77 0.00 6,233.23 12,371 101-116-5161- Benefits- Dental Insurance 2,398.00 1,067.19 0.00 1,330.81 2,398 101-116-5162- Benefits- Vision Insurance 333.00 201.13 0.00 131.87 333 101-116-5223- Contract Svcs- Subscriptions 247,150.00 143,457.28 66,762.81 36,929.91 247,150 101-116-5402- Dues & Memberships 750.00 130.00 0.00 620.00 750 101-116-5411- Trainings & Travel 5,000.00 0.00 0.00 5,000.00 5,000 101-116-5526- Small Equipment 25,200.00 9,447.61 0.00 15,752.39 25,200 101-116-5540- Miscellaneous Supplies 8,000.00 1,124.79 0.00 6,875.21 8,000 101-220-5100- Wages- Full Time 756,623.00 470,641.46 0.00 285,981.54 756,623 101-220-5101- Wages- Part Time 0.00 13,032.50 0.00 -13,032.50 0 101-220-5102- Wages- Overtime 10,000.00 3,798.67 0.00 6,201.33 -1,000 9,000 101-220-5110- Other Pay- Cafeteria Earnings 2,651.00 24,780.25 0.00 -22,129.25 2,651 101-220-5113- Other Pay- Auto Allowance 4,822.00 3,140.24 0.00 1,681.76 4,822 101-220-5114- Other Pay- Bilingual Premium 821.00 540.00 0.00 281.00 821 101-220-5115- Other Pay- AnnualLeave Buyout 11,760.00 21,435.66 0.00 -9,675.66 11,760 101-220-5116- Other Pay- Comp Leave Buyout 541.00 266.03 0.00 274.97 541 101-220-5130- Taxes- FICA (Employer) 40,066.00 28,778.85 0.00 11,287.15 40,066 101-220-5131- Taxes- Medicare (Employer) 10,287.00 7,119.15 0.00 3,167.85 10,287 101-220-5140- Benefits- PERS 76,860.00 45,131.66 0.00 31,728.34 76,860 101-220-5142- Benefits- PERS POB Debt Svc Al 21,166.00 16,877.98 0.00 4,288.02 21,166 101-220-5143- Benefits- PERS Unfunded Liabil 106,529.00 103,082.30 0.00 3,446.70 106,529 101-220-5150- Benefits- LTD/Life Insurance 2,436.00 3,500.93 0.00 -1,064.93 2,436 101-220-5151- Benefits- Def Comp 401K (Empr) 1,767.00 1,269.02 0.00 497.98 1,767 101-220-5152- Benefits- Def Comp 457 (Emplr) 9,811.00 6,954.93 0.00 2,856.07 9,811 101-220-5160- Benefits- Medical Insurance 62,331.00 33,522.15 0.00 28,808.85 62,331 101-220-5161- Benefits- Dental Insurance 3,465.00 652.03 0.00 2,812.97 3,465 101-220-5162- Benefits- Vision Insurance 775.00 148.63 0.00 626.37 775 101-220-5200- Contract Svcs- Audit 45,600.00 0.00 50,633.12 -5,033.12 5,000 50,600 101-220-5204- Contract- Professional Svc 2,000.00 7,290.33 0.00 -5,290.33 2,000 101-220-5223- Contract Svcs- Subscriptions 14,000.00 13,336.00 0.00 664.00 14,000 101-220-5402- Dues & Memberships 1,000.00 535.00 0.00 465.00 1,000 101-220-5404- Banking and Credit Card Fees 151,023.00 85,864.78 0.00 65,158.22 151,023 101-220-5411- Trainings & Travel 5,000.00 2,382.53 0.00 2,617.47 -1,000 4,000 101-220-5500- Office Supplies 5,600.00 2,777.55 0.00 2,822.45 -1,000 4,600 101-220-5526- Small Equipment 4,000.00 0.00 0.00 4,000.00 -2,000 2,000 101-220-5831- Risk Management Allocation 58,168.00 46,454.65 0.00 11,713.35 58,168 101-330-5100- Wages- Full Time 363,160.00 244,224.32 0.00 118,935.68 363,160 101-330-5110- Other Pay- Cafeteria Earnings 2,708.00 6,946.45 0.00 -4,238.45 2,708 101-330-5111- Other Pay- Longevity Pay 901.00 871.75 0.00 29.25 901 101-330-5113- Other Pay- Auto Allowance 6,770.00 4,668.75 0.00 2,101.25 6,770 101-330-5114- Other Pay- Bilingual Premium 1,349.00 913.50 0.00 435.50 1,349 101-330-5115- Other Pay- AnnualLeave Buyout 6,615.00 16,646.40 0.00 -10,031.40 6,615 101-330-5130- Taxes- FICA (Employer) 16,794.00 11,785.78 0.00 5,008.22 16,794 101-330-5131- Taxes- Medicare (Employer) 5,389.00 3,872.93 0.00 1,516.07 5,389 101-330-5140- Benefits- PERS 73,074.00 48,815.09 0.00 24,258.91 73,074 101-330-5142- Benefits- PERS POB Debt Svc Al 20,124.00 21,714.01 0.00 -1,590.01 20,124

Agenda Item No. 13 Page 8 of 24 CC Agenda 04-07-2025
101-330-5143- Benefits- PERS Unfunded Liabil 101,282.00 98,004.63 0.00 3,277.37 101,282 101-330-5150- Benefits- LTD/Life Insurance 1,362.00 1,524.96 0.00 -162.96 1,362 101-330-5152- Benefits- Def Comp 457 (Emplr) 7,134.00 4,884.57 0.00 2,249.43 7,134 101-330-5160- Benefits- Medical Insurance 20,552.00 10,039.84 0.00 10,512.16 20,552 101-330-5161- Benefits- Dental Insurance 1,030.00 493.34 0.00 536.66 1,030 101-330-5162- Benefits- Vision Insurance 234.00 112.46 0.00 121.54 234 101-330-5203- Cont Svcs- Print & Advertising 500.00 0.00 0.00 500.00 500 101-330-5204- Contract- Professional Svc 80,000.00 52,402.57 0.26 27,597.17 80,000 101-330-5220- Contract Svcs- Equipment Lease 5,000.00 2,663.92 1,874.82 461.26 5,000 101-330-5223- Contract Svcs- Subscriptions 14,500.00 13,753.62 0.00 746.38 14,500 101-330-5301- Utility- PhoneRadio 1,800.00 394.85 0.00 1,405.15 1,800 101-330-5402- Dues & Memberships 2,500.00 1,037.77 0.00 1,462.23 2,500 101-330-5411- Trainings & Travel 3,000.00 1,715.13 0.00 1,284.87 3,000 101-330-5500- Office Supplies 2,000.00 429.26 0.00 1,570.74 2,000 101-330-5501- Postage 300.00 0.00 0.00 300.00 300
101-330-5526- Small Equipment 500.00 0.00 0.00 500.00 500 101-330-5831- Risk Management Allocation 40,754.00 30,155.05 0.00 10,598.95 40,754 101-331-5100- Wages- Full Time 119,852.00 79,254.82 0.00 40,597.18 119,852 101-331-5110- Other Pay- Cafeteria Earnings 9,929.00 7,092.50 0.00 2,836.50 9,929 101-331-5111- Other Pay- Longevity Pay 3,720.00 2,324.69 0.00 1,395.31 3,720 101-331-5114- Other Pay- Bilingual Premium 997.00 661.50 0.00 335.50 997 101-331-5130- Taxes- FICA (Employer) 7,557.00 5,401.23 0.00 2,155.77 7,557 101-331-5131- Taxes- Medicare (Employer) 1,852.00 1,263.25 0.00 588.75 1,852 101-331-5140- Benefits- PERS 19,543.00 13,498.05 0.00 6,044.95 19,543 101-331-5142- Benefits- PERS POB Debt Svc Al 5,382.00 4,821.89 0.00 560.11 5,382 101-331-5143- Benefits- PERS Unfunded Liabil 27,087.00 26,210.48 0.00 876.52 27,087 101-331-5150- Benefits- LTD/Life Insurance 343.00 513.87 0.00 -170.87 343 101-331-5152- Benefits- Def Comp 457 (Emplr) 3,595.00 2,236.76 0.00 1,358.24 3,595 101-331-5203- Cont Svcs- Print & Advertising 500.00 0.00 0.00 500.00 500 101-331-5204- Contract- Professional Svc 200,000.00 98,403.11 75,373.14 26,223.75 30,000 230,000 101-331-5223- Contract Svcs- Subscriptions 14,000.00 13,336.00 0.00 664.00 14,000 101-331-5301- Utility- PhoneRadio 1,200.00 678.52 0.00 521.48 1,200 101-331-5402- Dues & Memberships 400.00 0.00 0.00 400.00 400 101-331-5411- Trainings & Travel 1,000.00 0.00 0.00 1,000.00 1,000 101-331-5500- Office Supplies 2,000.00 113.43 0.00 1,886.57 2,000 101-331-5830- Fleet Program Allocation 16,491.00 9,669.52 0.00 6,821.48 -16,491 0 101-331-5831- Risk Management Allocation 10,747.00 6,959.86 0.00 3,787.14 10,747 101-332-5100- Wages- Full Time 137,065.00 89,816.57 0.00 47,248.43 137,065 101-332-5102- Wages- Overtime 241.00 0.00 0.00 241.00 241 101-332-5110- Other Pay- Cafeteria Earnings 10,230.00 7,315.00 0.00 2,915.00 10,230 101-332-5111- Other Pay- Longevity Pay 3,720.00 2,034.07 0.00 1,685.93 3,720 101-332-5115- Other Pay- AnnualLeave Buyout 4,500.00 0.00 0.00 4,500.00 4,500 101-332-5130- Taxes- FICA (Employer) 8,582.00 5,933.57 0.00 2,648.43 8,582 101-332-5131- Taxes- Medicare (Employer) 2,081.00 1,387.69 0.00 693.31 2,081 101-332-5140- Benefits- PERS 19,565.00 13,396.19 0.00 6,168.81 19,565 101-332-5142- Benefits- PERS POB Debt Svc Al 5,388.00 6,165.67 0.00 -777.67 5,388 101-332-5143- Benefits- PERS Unfunded Liabil 27,117.00 26,239.98 0.00 877.02 27,117 101-332-5150- Benefits- LTD/Life Insurance 609.00 429.67 0.00 179.33 609 101-332-5152- Benefits- Def Comp 457 (Emplr) 4,113.00 1,833.43 0.00 2,279.57 4,113 101-332-5203- Cont Svcs- Print & Advertising 200.00 0.00 0.00 200.00 200 101-332-5210- Contract Svcs- Animal Control 290,700.00 143,460.78 136,539.22 10,700.00 290,700 101-332-5223- Contract Svcs- Subscriptions 14,000.00 13,336.00 0.00 664.00 14,000 101-332-5301- Utility- PhoneRadio 1,200.00 311.71 0.00 888.29 1,200 101-332-5402- Dues & Memberships 300.00 0.00 0.00 300.00 300 101-332-5411- Trainings & Travel 500.00 0.00 0.00 500.00 500 101-332-5500- Office Supplies 500.00 9.78 0.00 490.22 500 101-332-5830- Fleet Program Allocation 21,132.00 11,635.00 0.00 9,497.00 21,132 101-332-5831- Risk Management Allocation 15,867.00 10,694.05 0.00 5,172.95 15,867 101-333-5100- Wages- Full Time 9,088.00 23,901.61 0.00 -14,813.61 14,800 23,888 101-333-5102- Wages- Overtime 0.00 4,336.95 0.00 -4,336.95 4,400 4,400 101-333-5110- Other Pay- Cafeteria Earnings 7.00 125.00 0.00 -118.00 7 101-333-5111- Other Pay- Longevity Pay 0.00 418.83 0.00 -418.83 0 101-333-5114- Other Pay- Bilingual Premium 0.00 45.00 0.00 -45.00 0 101-333-5115- Other Pay- AnnualLeave Buyout 0.00 43,908.73 0.00 -43,908.73 44,000 44,000 101-333-5130- Taxes- FICA (Employer) 534.00 4,544.76 0.00 -4,010.76 4,500 5,034 101-333-5131- Taxes- Medicare (Employer) 126.00 1,062.89 0.00 -936.89 126

Agenda Item No. 13 Page 9 of 24 CC Agenda 04-07-2025
101-333-5140- Benefits- PERS 1,982.00 5,746.64 0.00 -3,764.64 6,000 7,982 101-333-5150- Benefits- LTD/Life Insurance 53.00 38.05 0.00 14.95 53 101-333-5152- Benefits- Def Comp 457 (Emplr) 251.00 1,609.46 0.00 -1,358.46 251 101-333-5160- Benefits- Medical Insurance 574.00 3,832.34 0.00 -3,258.34 3,300 3,874 101-333-5161- Benefits- Dental Insurance 32.00 57.99 0.00 -25.99 32 101-333-5162- Benefits- Vision Insurance 7.00 13.22 0.00 -6.22 7 101-440-5100- Wages- Full Time 708,413.00 338,660.80 0.00 369,752.20 -160,000 548,413 101-440-5101- Wages- Part Time 55,000.00 43,507.10 0.00 11,492.90 55,000 101-440-5110- Other Pay- Cafeteria Earnings 1,000.00 11,446.00 0.00 -10,446.00 1,000 101-440-5111- Other Pay- Longevity Pay 13,275.00 6,957.93 0.00 6,317.07 13,275 101-440-5115- Other Pay- AnnualLeave Buyout 55,000.00 49,544.92 0.00 5,455.08 55,000 101-440-5117- Other Pay- Education Incentive 26,024.00 0.00 0.00 26,024.00 26,024 101-440-5130- Taxes- FICA (Employer) 29,345.00 17,295.68 0.00 12,049.32 29,345 101-440-5131- Taxes- Medicare (Employer) 10,258.00 6,240.69 0.00 4,017.31 10,258 101-440-5140- Benefits- PERS 222,520.00 115,551.70 0.00 106,968.30 222,520 101-440-5142- Benefits- PERS POB Debt Svc Al 61,279.00 49,927.43 0.00 11,351.57 61,279 101-440-5143- Benefits- PERS Unfunded Liabil 328,266.00 317,643.69 0.00 10,622.31 328,266 101-440-5145- Benefits- Retiree Health 6,426.00 2,555.00 0.00 3,871.00 6,426 101-440-5150- Benefits- LTD/Life Insurance 2,471.00 2,246.18 0.00 224.82 2,471 101-440-5151- Benefits- Def Comp 401K (Empr) 5,982.00 4,100.50 0.00 1,881.50 5,982 101-440-5152- Benefits- Def Comp 457 (Emplr) 7,398.00 1,373.64 0.00 6,024.36 7,398 101-440-5160- Benefits- Medical Insurance 50,100.00 17,388.00 0.00 32,712.00 50,100 101-440-5161- Benefits- Dental Insurance 2,824.00 0.00 0.00 2,824.00 2,824 101-440-5162- Benefits- Vision Insurance 816.00 0.00 0.00 816.00 816 101-440-5202- Contract Svcs- Legal 5,000.00 1,297.80 0.00 3,702.20 5,000 101-440-5203- Cont Svcs- Print & Advertising 2,000.00 1,918.56 0.00 81.44 2,000 101-440-5204- Contract- Professional Svc 209,000.00 90,482.68 37,359.20 81,158.12 209,000 101-440-5214- Contract Svcs- Uniforms 3,500.00 0.00 0.00 3,500.00 3,500 101-440-5222- Contract Svcs- Vehicle Lease 24,475.00 24,092.21 17,382.79 -17,000.00 24,475 101-440-5223- Contract Svcs- Subscriptions 193,500.00 132,152.91 0.00 61,347.09 193,500 101-440-5301- Utility- PhoneRadio 51,000.00 16,760.79 0.00 34,239.21 51,000 101-440-5402- Dues & Memberships 1,600.00 682.00 0.00 918.00 1,600 101-440-5403- Compliance Fees 1,000.00 0.00 0.00 1,000.00 1,000 101-440-5410- Meeting Expenses 1,000.00 374.27 0.00 625.73 1,000 101-440-5411- Trainings & Travel 8,300.00 0.00 0.00 8,300.00 8,300 101-440-5500- Office Supplies 3,000.00 246.69 0.00 2,753.31 3,000 101-440-5526- Small Equipment 75,840.00 5,103.75 0.00 70,736.25 75,840 101-440-5540- Miscellaneous Supplies 2,500.00 842.15 0.00 1,657.85 2,500 101-440-5600- Capital- Equipment 26,910.00 21,270.45 0.00 5,639.55 26,910 101-440-5830- Fleet Program Allocation 53,057.00 30,013.68 0.00 23,043.32 53,057 101-440-5831- Risk Management Allocation 65,524.00 48,983.46 0.00 16,540.54 65,524 101-441-5100- Wages- Full Time 2,673,951.00 1,981,190.41 0.00 692,760.59 2,673,951 101-441-5102- Wages- Overtime 606,000.00 657,623.84 0.00 -51,623.84 185,000 791,000 101-441-5103- Wages- Standby 15,690.00 8,998.65 0.00 6,691.35 15,690 101-441-5110- Other Pay- Cafeteria Earnings 50,551.00 96,055.13 0.00 -45,504.13 50,551 101-441-5111- Other Pay- Longevity Pay 92,000.00 111,767.23 0.00 -19,767.23 92,000 101-441-5114- Other Pay- Bilingual Premium 20,857.00 14,130.00 0.00 6,727.00 20,857 101-441-5115- Other Pay- AnnualLeave Buyout 92,350.00 82,548.75 0.00 9,801.25 92,350 101-441-5116- Other Pay- Comp Leave Buyout 76,471.00 67,024.81 0.00 9,446.19 76,471 101-441-5117- Other Pay- Education Incentive 265,654.00 206,536.87 0.00 59,117.13 265,654 101-441-5118- Other Pay- Detective Premium 27,176.00 29,596.38 0.00 -2,420.38 27,176 101-441-5119- Othr Pay- PD Uniform Allowance 11,732.00 5,005.50 0.00 6,726.50 11,732 101-441-5130- Taxes- FICA (Employer) 153,853.00 133,328.69 0.00 20,524.31 153,853 101-441-5131- Taxes- Medicare (Employer) 40,343.00 41,773.17 0.00 -1,430.17 40,343 101-441-5140- Benefits- PERS 642,645.00 529,192.08 0.00 113,452.92 642,645 101-441-5142- Benefits- PERS POB Debt Svc Al 176,975.00 202,400.25 0.00 -25,425.25 176,975 101-441-5143- Benefits- PERS Unfunded Liabil 948,043.00 917,365.31 0.00 30,677.69 948,043 101-441-5145- Benefits- Retiree Health 42,518.00 18,318.75 0.00 24,199.25 42,518 101-441-5150- Benefits- LTD/Life Insurance 8,524.00 10,608.67 0.00 -2,084.67 8,524 101-441-5151- Benefits- Def Comp 401K (Empr) 1,204.00 4,701.06 0.00 -3,497.06 1,204 101-441-5152- Benefits- Def Comp 457 (Emplr) 27,790.00 22,443.65 0.00 5,346.35 27,790 101-441-5160- Benefits- Medical Insurance 251,145.00 152,000.16 0.00 99,144.84 251,145 101-441-5161- Benefits- Dental Insurance 16,186.00 1,578.60 0.00 14,607.40 16,186 101-441-5162- Benefits- Vision Insurance 3,167.00 310.30 0.00 2,856.70 3,167 101-441-5203- Cont Svcs- Print & Advertising 2,000.00 844.04 0.00 1,155.96 2,000 101-441-5204- Contract- Professional Svc 37,500.00 19,807.80 0.00 17,692.20 37,500

Agenda Item No. 13 Page 10 of 24 CC Agenda 04-07-2025
101-441-5214- Contract Svcs- Uniforms 19,000.00 6,428.40 0.00 12,571.60 19,000 101-441-5215- Contract Svcs- Vehicle Maint 22,000.00 13,635.15 0.00 8,364.85 22,000 101-441-5222- Contract Svcs- Vehicle Lease 49,207.00 29,041.28 50,165.72 -30,000.00 49,207 101-441-5301- Utility- PhoneRadio 48,000.00 28,608.97 0.00 19,391.03 48,000 101-441-5411- Trainings & Travel 52,000.00 20,384.01 0.00 31,615.99 52,000 101-441-5500- Office Supplies 4,000.00 1,775.06 0.00 2,224.94 4,000 101-441-5511- Firearms/Weapons 55,500.00 36,872.94 0.00 18,627.06 55,500 101-441-5526- Small Equipment 95,000.00 47,090.50 0.00 47,909.50 95,000 101-441-5600- Capital- Equipment 97,000.00 71,006.57 0.00 25,993.43 -25,000 72,000 101-441-5700- Capital Projects 85,000.00 0.00 85,000.00 0.00 -4,400 80,600 101-441-5830- Fleet Program Allocation 157,280.00 92,031.96 0.00 65,248.04 157,280 101-441-5831- Risk Management Allocation 475,585.00 297,215.42 0.00 178,369.58 475,585 101-442-5100- Wages- Full Time 986,819.00 578,340.27 0.00 408,478.73 986,819 101-442-5101- Wages- Part Time 31,288.00 27,632.32 0.00 3,655.68 31,288 101-442-5102- Wages- Overtime 125,000.00 82,133.99 0.00 42,866.01 125,000 101-442-5103- Wages- Standby 250.00 266.62 0.00 -16.62 250 101-442-5110- Other Pay- Cafeteria Earnings 21,650.00 35,156.44 0.00 -13,506.44 21,650 101-442-5111- Other Pay- Longevity Pay 29,788.00 44,558.46 0.00 -14,770.46 29,788 101-442-5114- Other Pay- Bilingual Premium 15,643.00 8,350.00 0.00 7,293.00 15,643 101-442-5115- Other Pay- AnnualLeave Buyout 19,816.00 12,810.11 0.00 7,005.89 19,816 101-442-5116- Other Pay- Comp Leave Buyout 54,070.00 19,097.23 0.00 34,972.77 54,070 101-442-5117- Other Pay- Education Incentive 81,917.00 53,006.90 0.00 28,910.10 81,917 101-442-5119- Othr Pay- PD Uniform Allowance 2,346.00 5,285.89 0.00 -2,939.89 2,346 101-442-5130- Taxes- FICA (Employer) 66,413.00 50,595.00 0.00 15,818.00 66,413 101-442-5131- Taxes- Medicare (Employer) 15,532.00 11,833.23 0.00 3,698.77 15,532 101-442-5140- Benefits- PERS 134,403.00 90,638.16 0.00 43,764.84 134,403 101-442-5142- Benefits- PERS POB Debt Svc Al 37,013.00 40,618.44 0.00 -3,605.44 37,013 101-442-5143- Benefits- PERS Unfunded Liabil 186,285.00 180,257.23 0.00 6,027.77 186,285 101-442-5145- Benefits- Retiree Health 0.00 1,205.32 0.00 -1,205.32 0 101-442-5150- Benefits- LTD/Life Insurance 4,243.00 3,466.36 0.00 776.64 4,243 101-442-5152- Benefits- Def Comp 457 (Emplr) 11,846.00 7,969.09 0.00 3,876.91 11,846 101-442-5160- Benefits- Medical Insurance 84,402.00 48,695.85 0.00 35,706.15 84,402 101-442-5161- Benefits- Dental Insurance 4,505.00 2,997.46 0.00 1,507.54 4,505 101-442-5162- Benefits- Vision Insurance 562.00 443.30 0.00 118.70 562 101-442-5203- Cont Svcs- Print & Advertising 4,000.00 311.20 0.00 3,688.80 4,000 101-442-5204- Contract- Professional Svc 15,300.00 6,087.21 0.00 9,212.79 15,300 101-442-5214- Contract Svcs- Uniforms 6,500.00 1,103.58 0.00 5,396.42 6,500 101-442-5220- Contract Svcs- Equipment Lease 10,200.00 4,714.96 3,693.84 1,791.20 10,200 101-442-5301- Utility- PhoneRadio 900.00 644.54 0.00 255.46 900 101-442-5402- Dues & Memberships 800.00 314.00 0.00 486.00 800 101-442-5411- Trainings & Travel 21,500.00 3,357.47 0.00 18,142.53 21,500 101-442-5500- Office Supplies 6,500.00 1,636.62 0.00 4,863.38 6,500 101-442-5540- Miscellaneous Supplies 11,000.00 3,212.57 0.00 7,787.43 11,000 101-442-5700- Capital Projects 170,000.00 0.00 88,211.62 81,788.38 170,000 101-442-5830- Fleet Program Allocation 21,683.00 13,510.23 0.00 8,172.77 21,683 101-442-5831- Risk Management Allocation 123,383.00 84,724.51 0.00 38,658.49 123,383 101-443-5214- Contract Svcs- Uniforms 6,000.00 5,281.98 0.00 718.02 6,000 101-443-5540- Miscellaneous Supplies 1,000.00 827.46 0.00 172.54 1,000 101-444-5100- Wages- Full Time 149,067.00 88,876.01 0.00 60,190.99 149,067 101-444-5102- Wages- Overtime 3,891.00 500.27 0.00 3,390.73 3,891 101-444-5110- Other Pay- Cafeteria Earnings 6,018.00 8,857.50 0.00 -2,839.50 6,018 101-444-5111- Other Pay- Longevity Pay 10,071.00 1,778.65 0.00 8,292.35 10,071 101-444-5114- Other Pay- Bilingual Premium 2,346.00 1,530.00 0.00 816.00 2,346 101-444-5115- Other Pay- Annual Leave Buyout 4,500.00 0.00 0.00 4,500.00 4,500 101-444-5130- Taxes- FICA (Employer) 9,114.00 5,701.59 0.00 3,412.41 9,114 101-444-5131- Taxes- Medicare (Employer) 2,132.00 1,333.43 0.00 798.57 2,132 101-444-5140- Benefits- PERS 26,451.00 15,651.45 0.00 10,799.55 26,451 101-444-5142- Benefits- PERS POB Debt Alloc 7,830.00 16,067.88 0.00 -8,237.88 7,830 101-444-5143- Benefits- PERS Unfunded Liab 39,409.00 38,133.48 0.00 1,275.52 39,409 101-444-5150- Benefits- LTD/Life Insurance 522.00 629.00 0.00 -107.00 522 101-444-5152- Benefits- Def Comp 457 (Emplr) 3,143.00 664.27 0.00 2,478.73 3,143 101-444-5160- Benefits- Medical Insurance 18,928.00 8,431.67 0.00 10,496.33 18,928 101-444-5161- Benefits- Dental Insurance 1,712.00 0.00 0.00 1,712.00 1,712 101-444-5162- Benefits- Vision Insurance 302.00 0.00 0.00 302.00 302 101-444-5203- Contract Svcs- Print & Advert 5,000.00 0.00 0.00 5,000.00 -2,000 3,000 101-444-5204- Contract- Professional Svc 94,000.00 40,239.63 0.00 53,760.37 94,000

Agenda Item No. 13 Page 11 of 24 CC Agenda 04-07-2025
101-444-5222- Contract Svcs- Vehicle Lease 8,973.00 5,234.67 3,738.33 0.00 8,973 101-444-5301- Utility- Phone/Radio 2,300.00 851.21 0.00 1,448.79 2,300 101-444-5402- Dues & Memberships 135.00 0.00 0.00 135.00 135 101-444-5411- Trainings & Travel 1,000.00 0.00 0.00 1,000.00 1,000 101-444-5500- Office Supplies 3,000.00 0.00 0.00 3,000.00 3,000 101-444-5830- Fleet Program Allocation 39,187.00 10,544.16 0.00 28,642.84 39,187 101-444-5831- Risk Management Allocation 32,802.00 22,134.09 0.00 10,667.91 32,802 101-550-5100- Wages- Full Time 286,845.00 146,661.71 0.00 140,183.29 -16,000 270,845 101-550-5102- Wages- Overtime 20,841.00 11,227.16 0.00 9,613.84 20,841 101-550-5103- Wages- Standby 0.00 6,630.50 0.00 -6,630.50 9,000 9,000 101-550-5110- Other Pay- Cafeteria Earnings 3,886.00 6,596.09 0.00 -2,710.09 3,886 101-550-5111- Other Pay- Longevity Pay 377.00 5,732.85 0.00 -5,355.85 377 101-550-5113- Other Pay- Auto Allowance 323.00 4,447.07 0.00 -4,124.07 323 101-550-5115- Other Pay- AnnualLeave Buyout 941.00 17,994.72 0.00 -17,053.72 941 101-550-5116- Other Pay- Comp Leave Buyout 2,072.00 1,813.17 0.00 258.83 2,072 101-550-5130- Taxes- FICA (Employer) 14,452.00 10,712.71 0.00 3,739.29 14,452 101-550-5131- Taxes- Medicare (Employer) 3,627.00 2,688.97 0.00 938.03 3,627 101-550-5140- Benefits- PERS 41,034.00 16,571.31 0.00 24,462.69 41,034 101-550-5142- Benefits- PERS POB Debt Svc Al 12,480.00 11,596.62 0.00 883.38 12,480 101-550-5143- Benefits- PERS Unfunded Liabil 62,812.00 60,779.13 0.00 2,032.87 62,812 101-550-5150- Benefits- LTD/Life Insurance 973.00 931.65 0.00 41.35 973 101-550-5151- Benefits- Def Comp 401K (Empr) 792.00 796.76 0.00 -4.76 792 101-550-5152- Benefits- Def Comp 457 (Emplr) 1,463.00 969.74 0.00 493.26 1,463 101-550-5160- Benefits- Medical Insurance 16,267.00 9,855.86 0.00 6,411.14 16,267 101-550-5161- Benefits- Dental Insurance 524.00 267.23 0.00 256.77 524 101-550-5162- Benefits- Vision Insurance 208.00 60.86 0.00 147.14 208 101-550-5203- Cont Svcs- Print & Advertising 2,700.00 0.00 0.00 2,700.00 2,700 101-550-5204- Contract- Professional Svc 65,000.00 4,008.55 60,869.67 121.78 10,000 75,000 101-550-5222- Contract Svcs- Vehicle Lease 9,000.00 4,883.15 4,116.85 0.00 9,000 101-550-5223- Contract Svcs- Subscriptions 35,000.00 21,376.99 0.00 13,623.01 35,000 101-550-5300- Utilities Expense 1,300.00 67.19 0.00 1,232.81 1,300 101-550-5301- Utility- PhoneRadio 4,500.00 2,282.81 0.00 2,217.19 4,500 101-550-5402- Dues & Memberships 1,500.00 1,059.00 0.00 441.00 1,500 101-550-5411- Trainings & Travel 3,000.00 0.00 0.00 3,000.00 3,000 101-550-5500- Office Supplies 3,000.00 1,609.54 0.00 1,390.46 3,000 101-550-5501- Postage 400.00 0.00 0.00 400.00 400
101-550-5510- Safety Supplies 2,000.00 284.56 0.00 1,715.44 2,000 101-550-5526- Small Equipment 17,500.00 9,063.91 7,441.60 994.49 17,500 101-550-5540- Miscellaneous Supplies 4,000.00 2,188.61 0.00 1,811.39 4,000 101-550-5700- Capital Projects 1,005,000.00 325,384.81 86,282.80 593,332.39 34,784 1,039,784 101-550-5830- Fleet Program Allocation 33,067.00 15,864.97 0.00 17,202.03 33,067 101-550-5831- Risk Management Allocation 30,061.00 25,078.55 0.00 4,982.45 30,061 101-551-5100- Wages- Full Time 258,500.00 177,384.71 0.00 81,115.29 258,500 101-551-5101- Wages- Part Time 0.00 9,172.85 0.00 -9,172.85 9,500 9,500 101-551-5102- Wages- Overtime 8,100.00 8,584.74 0.00 -484.74 8,000 16,100 101-551-5103- Wages- Standby 18,100.00 2,054.21 0.00 16,045.79 -8,000 10,100 101-551-5110- Other Pay- Cafeteria Earnings 3,409.00 13,529.85 0.00 -10,120.85 3,409 101-551-5111- Other Pay- Longevity Pay 755.00 3,540.03 0.00 -2,785.03 755 101-551-5113- Other Pay- Auto Allowance 647.00 0.00 0.00 647.00 647 101-551-5114- Other Pay- Bilingual Premium 3,520.00 2,362.48 0.00 1,157.52 3,520 101-551-5115- Other Pay- AnnualLeave Buyout 2,268.00 22,556.76 0.00 -20,288.76 2,268 101-551-5116- Other Pay- Comp Leave Buyout 5,307.00 4,019.24 0.00 1,287.76 5,307 101-551-5130- Taxes- FICA (Employer) 14,288.00 12,969.57 0.00 1,318.43 14,288 101-551-5131- Taxes- Medicare (Employer) 3,459.00 3,119.57 0.00 339.43 3,459 101-551-5140- Benefits- PERS 41,599.00 29,997.58 0.00 11,601.42 41,599 101-551-5142- Benefits- PERS POB Debt Svc Al 11,456.00 10,099.52 0.00 1,356.48 11,456 101-551-5143- Benefits- PERS Unfunded Liabil 57,657.00 55,791.32 0.00 1,865.68 57,657 101-551-5150- Benefits- LTD/Life Insurance 1,129.00 1,115.47 0.00 13.53 1,129 101-551-5151- Benefits- Def Comp 401K (Empr) 1,583.00 1,122.33 0.00 460.67 1,583 101-551-5160- Benefits- Medical Insurance 48,256.00 26,440.06 0.00 21,815.94 48,256 101-551-5161- Benefits- Dental Insurance 1,042.00 185.03 0.00 856.97 1,042 101-551-5162- Benefits- Vision Insurance 503.00 42.20 0.00 460.80 503 101-551-5201- Contract Svcs- Labor 15,000.00 0.00 0.00 15,000.00 -7,500 7,500 101-551-5204- Contract- Professional Svc 55,000.00 1,115.07 791.53 53,093.40 55,000 101-551-5214- Contract Svcs- Uniforms 3,000.00 2,898.73 0.00 101.27 2,500 5,500 101-551-5221- Contract Svcs- Rents 36,390.00 27,292.50 0.00 9,097.50 36,390

Agenda Item No. 13 Page 12 of 24 CC Agenda 04-07-2025
101-551-5222- Contract Svcs- Vehicle Lease 8,306.00 4,845.12 3,460.88 0.00 8,306 101-551-5300- Utilities Expense 1,200.00 310.76 0.00 889.24 1,200 101-551-5301- Utility- PhoneRadio 3,000.00 1,246.87 0.00 1,753.13 3,000 101-551-5402- Dues & Memberships 800.00 120.00 0.00 680.00 800 101-551-5411- Trainings & Travel 5,000.00 0.00 0.00 5,000.00 5,000 101-551-5510- Safety Supplies 2,400.00 1,436.61 0.00 963.39 2,400 101-551-5520- Maintenance Supplies 4,000.00 3,959.16 0.00 40.84 2,500 6,500 101-551-5523- Repair Parts 3,000.00 334.27 0.00 2,665.73 3,000 101-551-5524- Road Materials 41,500.00 5,700.02 0.00 35,799.98 41,500 101-551-5525- Street Signs 12,000.00 1,456.04 0.00 10,543.96 12,000 101-551-5526- Small Equipment 10,000.00 5,683.52 0.00 4,316.48 10,000 101-551-5600- Capital- Equipment 15,000.00 0.00 0.00 15,000.00 15,000 101-551-5700- Capital Projects 1,153,016.00 787.00 69,608.16 1,082,620.84 -1,031,000 122,016 101-551-5830- Fleet Program Allocation 83,693.00 30,745.39 0.00 52,947.61 83,693 101-551-5831- Risk Management Allocation 29,271.00 21,194.07 0.00 8,076.93 29,271 101-553-5100- Wages- Full Time 577,096.00 431,108.24 0.00 145,987.76 577,096 101-553-5102- Wages- Overtime 48,836.00 40,247.30 0.00 8,588.70 15,000 63,836 101-553-5103- Wages- Standby 18,100.00 9,996.16 0.00 8,103.84 18,100 101-553-5110- Other Pay- Cafeteria Earnings 19,333.00 35,077.56 0.00 -15,744.56 19,333 101-553-5111- Other Pay- Longevity Pay 377.00 2,977.30 0.00 -2,600.30 377 101-553-5113- Other Pay- Auto Allowance 323.00 0.00 0.00 323.00 323 101-553-5114- Other Pay- Bilingual Premium 7,039.00 4,725.00 0.00 2,314.00 7,039 101-553-5115- Other Pay- AnnualLeave Buyout 13,710.00 11,064.79 0.00 2,645.21 13,710 101-553-5116- Other Pay- Comp Leave Buyout 11,132.00 6,782.72 0.00 4,349.28 11,132 101-553-5130- Taxes- FICA (Employer) 34,680.00 29,786.75 0.00 4,893.25 34,680 101-553-5131- Taxes- Medicare (Employer) 8,169.00 7,009.44 0.00 1,159.56 8,169 101-553-5140- Benefits- PERS 62,123.00 46,309.95 0.00 15,813.05 62,123 101-553-5142- Benefits- PERS POB Debt Svc Al 17,108.00 16,104.53 0.00 1,003.47 17,108 101-553-5143- Benefits- PERS Unfunded Liabil 86,104.00 83,317.48 0.00 2,786.52 86,104 101-553-5150- Benefits- LTD/Life Insurance 1,484.00 3,064.25 0.00 -1,580.25 1,484 101-553-5151- Benefits- Def Comp 401K (Empr) 1,260.00 810.52 0.00 449.48 1,260 101-553-5152- Benefits- Def Comp 457 (Emplr) 1,515.00 2,349.50 0.00 -834.50 1,515 101-553-5160- Benefits- Medical Insurance 61,185.00 51,244.06 0.00 9,940.94 61,185 101-553-5161- Benefits- Dental Insurance 3,190.00 2,490.88 0.00 699.12 3,190 101-553-5162- Benefits- Vision Insurance 461.00 237.99 0.00 223.01 461 101-553-5165- Benefits- Unemployment Insur 2,500.00 0.00 0.00 2,500.00 2,500 101-553-5212- Contract Svcs- Facility Maint 360,000.00 197,627.30 137,601.00 24,771.70 -15,000 345,000 101-553-5214- Contract Svcs- Uniforms 8,000.00 6,129.13 0.00 1,870.87 200 8,200 101-553-5220- Contract Svcs- Equipment Lease 10,000.00 0.00 0.00 10,000.00 10,000 101-553-5221- Contract Svcs- Rents 36,390.00 27,292.50 0.00 9,097.50 36,390 101-553-5222- Contract Svcs- Vehicle Lease 28,724.00 16,755.55 11,968.45 0.00 28,724 101-553-5223- Contract Svcs- Subscriptions 2,000.00 1,468.67 0.00 531.33 2,000 101-553-5300- Utilities Expense 1,500.00 0.00 0.00 1,500.00 1,500 101-553-5301- Utility- PhoneRadio 7,000.00 4,267.62 0.00 2,732.38 7,000 101-553-5402- Dues & Memberships 800.00 396.11 0.00 403.89 800 101-553-5411- Trainings & Travel 3,000.00 2,548.35 0.00 451.65 3,000 101-553-5500- Office Supplies 1,200.00 431.70 0.00 768.30 -200 1,000 101-553-5510- Safety Supplies 5,000.00 3,723.70 0.00 1,276.30 5,000 101-553-5520- Maintenance Supplies 63,200.00 13,306.59 0.00 49,893.41 63,200 101-553-5523- Repair Parts 20,000.00 15,263.58 0.00 4,736.42 20,000 101-553-5526- Small Equipment 13,500.00 10,125.77 0.00 3,374.23 13,500 101-553-5540- Miscellaneous Supplies 38,000.00 12,461.20 0.00 25,538.80 38,000 101-553-5600- Capital- Equipment 80,500.00 65,505.01 0.00 14,994.99 80,500 101-553-5700- Capital Projects 70,000.00 0.00 0.00 70,000.00 -35,000 35,000 101-553-5830- Fleet Program Allocation 132,533.00 68,526.94 0.00 64,006.06 132,533 101-553-5831- Risk Management Allocation 58,265.00 43,176.23 0.00 15,088.77 58,265 101-554-5100- Wages- Full Time 221,015.00 143,898.00 0.00 77,117.00 221,015 101-554-5102- Wages- Overtime 2,500.00 2,479.20 0.00 20.80 2,500 101-554-5110- Other Pay- Cafeteria Earnings 14,076.00 10,241.37 0.00 3,834.63 14,076 101-554-5111- Other Pay- Longevity Pay 1,574.00 549.24 0.00 1,024.76 1,574 101-554-5113- Other Pay- Auto Allowance 647.00 0.00 0.00 647.00 647 101-554-5115- Other Pay- AnnualLeave Buyout 1,556.00 4,585.75 0.00 -3,029.75 1,556 101-554-5116- Other Pay- Comp Leave Buyout 2,011.00 130.17 0.00 1,880.83 2,011 101-554-5130- Taxes- FICA (Employer) 13,587.00 9,250.21 0.00 4,336.79 13,587 101-554-5131- Taxes- Medicare (Employer) 3,295.00 2,249.58 0.00 1,045.42 3,295 101-554-5140- Benefits- PERS 25,409.00 17,418.65 0.00 7,990.35 25,409

Agenda Item No. 13 Page 13 of 24 CC Agenda 04-07-2025
101-554-5142- Benefits- PERS POB Debt Svc Al 6,997.00 7,122.06 0.00 -125.06 6,997 101-554-5143- Benefits- PERS Unfunded Liabil 35,217.00 34,077.78 0.00 1,139.22 35,217 101-554-5150- Benefits- LTD/Life Insurance 835.00 888.63 0.00 -53.63 835 101-554-5151- Benefits- Def Comp 401K (Empr) 647.00 429.28 0.00 217.72 647 101-554-5152- Benefits- Def Comp 457 (Emplr) 4,317.00 3,446.55 0.00 870.45 4,317 101-554-5160- Benefits- Medical Insurance 2,020.00 1,003.53 0.00 1,016.47 2,020 101-554-5161- Benefits- Dental Insurance 556.00 246.67 0.00 309.33 556 101-554-5162- Benefits- Vision Insurance 30.00 0.00 0.00 30.00 30 101-554-5203- Cont Svcs- Print & Advertising 200.00 200.00 0.00 0.00 200 101-554-5214- Contract Svcs- Uniforms 3,125.00 2,633.60 0.00 491.40 2,500 5,625 101-554-5215- Contract Svcs- Vehicle Maint 150,000.00 74,589.22 0.00 75,410.78 -43,500 106,500 101-554-5222- Contract Svcs- Vehicle Lease 8,130.00 4,742.71 3,387.29 0.00 8,130 101-554-5403- Compliance Fees 35,000.00 18,897.54 0.00 16,102.46 35,000 101-554-5520- Maintenance Supplies 85,000.00 80,886.78 0.00 4,113.22 85,000 101-554-5522- Gasoline 450,000.00 260,984.81 136,769.93 52,245.26 450,000 101-554-5523- Repair Parts 80,000.00 80,837.61 0.00 -837.61 40,000 120,000 101-554-5526- Small Equipment 2,500.00 2,553.62 0.00 -53.62 1,000 3,500 101-554-5831- Risk Management Allocation 23,132.00 15,643.76 0.00 7,488.24 23,132 101-554-5832- Contra Allocation Expense -655,189.00 -331,836.41 0.00 -323,352.59 -655,189 101-554-5901- Tsfr Out- Cost Allocation Plan 200,028.00 152,894.97 0.00 47,133.03 3,832 203,860 101-555-5300- Utilities Expense 5,000.00 2,902.80 0.00 2,097.20 5,000 101-555-5403- Compliance Fees 11,000.00 1,930.18 0.00 9,069.82 2,000 13,000 101-555-5411- Trainings & Travel 2,000.00 0.00 0.00 2,000.00 -2,000 0 101-555-5520- Maintenance Supplies 15,000.00 0.00 0.00 15,000.00 -10,000 5,000 101-555-5601- Capital- Structures & Improvem 20,000.00 0.00 0.00 20,000.00 20,000 101-555-5700- Capital Projects 177,500.00 2,859.26 0.00 174,640.74 -134,500 43,000 101-555-5900- Tsfr Out- Operating Transfer 40,000.00 30,786.57 0.00 9,213.43 10,000 50,000 101-555-5901- Tsfr Out- Cost Allocation Plan 1,292.00 920.25 0.00 371.75 -65 1,227 101-670-5100- Wages- Full Time 186,192.00 125,437.81 0.00 60,754.19 186,192 101-670-5110- Other Pay- Cafeteria Earnings 11,732.00 9,945.75 0.00 1,786.25 11,732 101-670-5111- Other Pay- Longevity Pay 3,537.00 4,634.33 0.00 -1,097.33 3,537 101-670-5113- Other Pay- Auto Allowance 1,602.00 1,108.00 0.00 494.00 1,602 101-670-5115- Other Pay- AnnualLeave Buyout 7,200.00 10,778.41 0.00 -3,578.41 7,200 101-670-5130- Taxes- FICA (Employer) 10,672.00 8,490.67 0.00 2,181.33 10,672 101-670-5131- Taxes- Medicare (Employer) 2,862.00 2,161.52 0.00 700.48 2,862 101-670-5140- Benefits- PERS 48,104.00 33,205.76 0.00 14,898.24 48,104 101-670-5142- Benefits- PERS POB Debt Svc Al 13,247.00 12,863.22 0.00 383.78 13,247 101-670-5143- Benefits- PERS Unfunded Liabil 66,673.00 64,515.63 0.00 2,157.37 66,673 101-670-5150- Benefits- LTD/Life Insurance 1,127.00 798.81 0.00 328.19 1,127 101-670-5151- Benefits- Def Comp 401K (Empr) 1,204.00 825.00 0.00 379.00 1,204 101-670-5152- Benefits- Def Comp 457 (Emplr) 451.00 305.62 0.00 145.38 451 101-670-5160- Benefits- Medical Insurance 3,778.00 2,295.37 0.00 1,482.63 3,778 101-670-5161- Benefits- Dental Insurance 428.00 0.00 0.00 428.00 428 101-670-5162- Benefits- Vision Insurance 378.00 144.90 0.00 233.10 378 101-670-5203- Cont Svcs- Print & Advertising 1,000.00 662.55 0.00 337.45 1,000 101-670-5220- Contract Svcs- Equipment Lease 5,000.00 2,926.80 0.00 2,073.20 5,000 101-670-5221- Contract Svcs- Rents 3,500.00 0.00 0.00 3,500.00 3,500 101-670-5222- Contract Svcs- Vehicle Lease 13,898.00 12,595.55 11,302.45 -10,000.00 10,000 23,898 101-670-5223- Contract Svcs- Subscriptions 9,600.00 9,559.76 0.00 40.24 9,600 101-670-5404- Banking and Credit Card Fees 13,000.00 7,127.74 0.00 5,872.26 13,000 101-670-5411- Trainings & Travel 3,500.00 255.00 0.00 3,245.00 3,500 101-670-5831- Risk Management Allocation 20,730.00 14,387.81 0.00 6,342.19 20,730 101-671-5100- Wages- Full Time 182,554.00 84,907.24 0.00 97,646.76 -36,000 146,554 101-671-5101- Wages- Part Time 32,187.00 31,415.37 0.00 771.63 17,000 49,187 101-671-5102- Wages- Overtime 1,107.00 510.25 0.00 596.75 1,107 101-671-5110- Other Pay- Cafeteria Earnings 6,317.00 3,453.20 0.00 2,863.80 6,317 101-671-5111- Other Pay- Longevity Pay 2,571.00 0.00 0.00 2,571.00 2,571 101-671-5115- Other Pay- AnnualLeave Buyout 7,200.00 4,686.90 0.00 2,513.10 7,200 101-671-5130- Taxes- FICA (Employer) 8,663.00 7,114.74 0.00 1,548.26 8,663 101-671-5131- Taxes- Medicare (Employer) 2,026.00 1,663.95 0.00 362.05 2,026 101-671-5140- Benefits- PERS 30,404.00 13,653.43 0.00 16,750.57 30,404 101-671-5142- Benefits- PERS POB Debt Svc Al 8,373.00 6,044.23 0.00 2,328.77 8,373 101-671-5143- Benefits- PERS Unfunded Liabil 42,141.00 40,776.92 0.00 1,364.08 42,141 101-671-5150- Benefits- LTD/Life Insurance 827.00 673.35 0.00 153.65 827 101-671-5151- Benefits- Def Comp 401K (Empr) 850.00 0.00 0.00 850.00 850 101-671-5152- Benefits- Def Comp 457 (Emplr) 3,717.00 2,431.26 0.00 1,285.74 3,717

Agenda Item No. 13 Page 14 of 24 CC Agenda 04-07-2025
101-671-5160- Benefits- Medical Insurance 13,530.00 6,323.11 0.00 7,206.89 13,530 101-671-5161- Benefits- Dental Insurance 1,200.00 546.34 0.00 653.66 1,200 101-671-5162- Benefits- Vision Insurance 117.00 109.15 0.00 7.85 117 101-671-5204- Contract- Professional Svc 13,100.00 8,421.69 0.00 4,678.31 13,100 101-671-5212- Contract Svcs- Facility Maint 5,100.00 96.00 0.00 5,004.00 5,100 101-671-5214- Contract Svcs- Uniforms 700.00 781.90 0.00 -81.90 700 101-671-5215- Contract Svcs- Vehicle Maint 100.00 0.00 0.00 100.00 100 101-671-5234- Community Promotions & Events 53,000.00 51,394.39 0.00 1,605.61 2,000 55,000 101-671-5402- Dues & Memberships 300.00 0.00 0.00 300.00 300 101-671-5411- Trainings & Travel 2,200.00 395.60 0.00 1,804.40 2,200 101-671-5540- Miscellaneous Supplies 9,000.00 8,931.44 0.00 68.56 9,000 101-671-5831- Risk Management Allocation 14,809.00 12,204.23 0.00 2,604.77 14,809 101-672-5212- Contract Svcs- Facility Maint 4,000.00 3,598.20 0.00 401.80 4,000 101-672-5220- Contract Svcs- Equipment Lease 7,000.00 4,066.38 0.00 2,933.62 7,000 101-672-5300- Utilities Expense 35,000.00 30,003.83 0.00 4,996.17 35,000 101-672-5540- Miscellaneous Supplies 32,700.00 8,367.12 0.00 24,332.88 32,700 101-673-5100- Wages- Full Time 60,144.00 41,906.93 0.00 18,237.07 60,144 101-673-5101- Wages- Part Time 329,910.00 206,899.43 0.00 123,010.57 329,910 101-673-5102- Wages- Overtime 5,037.00 3,143.34 0.00 1,893.66 5,037 101-673-5110- Other Pay- Cafeteria Earnings 0.00 1,541.65 0.00 -1,541.65 3,700 3,700 101-673-5115- Other Pay- AnnualLeave Buyout 4,500.00 5,656.10 0.00 -1,156.10 4,500 101-673-5130- Taxes- FICA (Employer) 3,764.00 15,768.92 0.00 -12,004.92 18,600 22,364 101-673-5131- Taxes- Medicare (Employer) 880.00 3,740.19 0.00 -2,860.19 4,300 5,180 101-673-5140- Benefits- PERS 15,508.00 10,756.64 0.00 4,751.36 15,508 101-673-5142- Benefits- PERS POB Debt Svc Al 4,271.00 5,326.93 0.00 -1,055.93 4,271 101-673-5143- Benefits- PERS Unfunded Liabil 21,494.00 20,798.86 0.00 695.14 21,494 101-673-5150- Benefits- LTD/Life Insurance 415.00 317.91 0.00 97.09 415 101-673-5152- Benefits- Def Comp 457 (Emplr) 1,805.00 1,298.20 0.00 506.80 1,805 101-673-5160- Benefits- Medical Insurance 5,756.00 2,917.93 0.00 2,838.07 5,756 101-673-5161- Benefits- Dental Insurance 1,027.00 520.85 0.00 506.15 1,027 101-673-5162- Benefits- Vision Insurance 0.00 91.98 0.00 -91.98 0 101-673-5165- Benefits- Unemployment Insur 5,000.00 0.00 0.00 5,000.00 5,000 101-673-5204- Contract- Professional Svc 1,000.00 0.00 0.00 1,000.00 1,000 101-673-5214- Contract Svcs- Uniforms 5,000.00 548.51 0.00 4,451.49 5,000 101-673-5220- Contract Svcs- Equipment Lease 23,000.00 2,516.35 0.00 20,483.65 23,000 101-673-5301- Utility- PhoneRadio 5,000.00 4,794.03 0.00 205.97 2,000 7,000 101-673-5402- Dues & Memberships 500.00 108.25 0.00 391.75 500 101-673-5411- Trainings & Travel 5,500.00 1,510.83 0.00 3,989.17 5,500 101-673-5526- Small Equipment 6,050.00 398.84 0.00 5,651.16 -2,000 4,050 101-673-5540- Miscellaneous Supplies 5,000.00 3,592.18 0.00 1,407.82 5,000 101-673-5830- Fleet Program Allocation 29,493.00 15,247.44 0.00 14,245.56 29,493 101-673-5831- Risk Management Allocation 29,381.00 20,457.38 0.00 8,923.62 29,381 101-780-5100- Wages- Full Time 705,486.00 448,781.55 0.00 256,704.45 705,486 101-780-5101- Wages- Part Time 62,749.00 50,042.07 0.00 12,706.93 62,749 101-780-5102- Wages- Overtime 68,639.00 91,609.97 0.00 -22,970.97 68,639 101-780-5103- Wages- Standby 17,783.00 9,567.75 0.00 8,215.25 17,783 101-780-5110- Other Pay- Cafeteria Earnings 30,239.00 35,215.88 0.00 -4,976.88 30,239 101-780-5111- Other Pay- Longevity Pay 3,700.00 7,121.97 0.00 -3,421.97 3,700 101-780-5113- Other Pay- Auto Allowance 3,171.00 2,065.36 0.00 1,105.64 3,171 101-780-5114- Other Pay- Bilingual Premium 5,631.00 4,297.05 0.00 1,333.95 5,631 101-780-5115- Other Pay- AnnualLeave Buyout 20,828.00 24,998.66 0.00 -4,170.66 20,828 101-780-5116- Other Pay- Comp Leave Buyout 6,078.00 7,270.18 0.00 -1,192.18 6,078 101-780-5130- Taxes- FICA (Employer) 38,510.00 35,080.39 0.00 3,429.61 38,510 101-780-5131- Taxes- Medicare (Employer) 9,779.00 9,126.85 0.00 652.15 9,779 101-780-5140- Benefits- PERS 102,886.00 68,987.10 0.00 33,898.90 102,886 101-780-5142- Benefits- PERS POB Debt Svc Al 28,333.00 29,601.25 0.00 -1,268.25 28,333 101-780-5143- Benefits- PERS Unfunded Liabil 142,602.00 137,987.58 0.00 4,614.42 142,602 101-780-5150- Benefits- LTD/Life Insurance 2,306.00 2,859.90 0.00 -553.90 2,306 101-780-5151- Benefits- Def Comp 401K (Empr) 3,874.00 2,091.18 0.00 1,782.82 3,874 101-780-5152- Benefits- Def Comp 457 (Emplr) 5,972.00 6,171.03 0.00 -199.03 5,972 101-780-5160- Benefits- Medical Insurance 58,698.00 38,940.14 0.00 19,757.86 58,698 101-780-5161- Benefits- Dental Insurance 4,112.00 71.49 0.00 4,040.51 4,112 101-780-5162- Benefits- Vision Insurance 419.00 57.61 0.00 361.39 419 101-780-5164- Benefits- Clothing Exp Reimb 4,000.00 472.00 0.00 3,528.00 4,000 101-780-5204- Contract- Professional Svc 122,000.00 37,487.85 0.00 84,512.15 122,000 101-780-5212- Contract Svcs- Facility Maint 195,500.00 126,397.00 0.00 69,103.00 -2,700 192,800

Agenda Item No. 13 Page 15 of 24 CC Agenda 04-07-2025
101-780-5214- Contract Svcs- Uniforms 4,000.00 1,324.98 0.00 2,675.02 4,000 101-780-5215- Contract Svcs- Vehicle Maint 3,500.00 0.00 0.00 3,500.00 3,500 101-780-5221- Contract Svcs- Rents 105,000.00 78,750.00 0.00 26,250.00 105,000 101-780-5222- Contract Svcs- Vehicle Lease 30,745.00 17,336.62 13,408.38 0.00 30,745 101-780-5234- Community Promotions & Events 5,000.00 407.97 0.00 4,592.03 5,000 101-780-5300- Utilities Expense 8,500.00 2,316.73 0.00 6,183.27 8,500 101-780-5301- Utility- PhoneRadio 3,600.00 3,757.18 0.00 -157.18 2,700 6,300 101-780-5411- Trainings & Travel 3,000.00 0.00 0.00 3,000.00 3,000 101-780-5500- Office Supplies 2,000.00 194.85 0.00 1,805.15 2,000 101-780-5510- Safety Supplies 5,000.00 867.18 0.00 4,132.82 5,000 101-780-5520- Maintenance Supplies 88,500.00 51,139.08 0.00 37,360.92 88,500 101-780-5526- Small Equipment 20,000.00 4,665.29 0.00 15,334.71 20,000 101-780-5601- Capital- Structures & Improvem 15,000.00 0.00 0.00 15,000.00 15,000 101-780-5700- Capital Projects 4,310,800.00 1,842,861.63 1,147,786.85 1,320,151.52 312,314 4,623,114 101-780-5830- Fleet Program Allocation 49,955.00 22,661.33 0.00 27,293.67 49,955 101-780-5831- Risk Management Allocation 77,727.00 62,354.61 0.00 15,372.39 77,727 GENERAL FUND EXPENDITURES 35,492,285.00 22,449,883.27 2,421,763.90 10,620,637.83 -673,926.00 34,818,359.00

DRAINAGE ASSESSMENT FUND
201-000-4107- Property Tax- Assessment -185,050.00 -105,816.94 0.00 -79,233.06 -185,050 201-556-5204- Contract- Professional Svc 67,680.00 42,754.42 20,220.33 4,705.25 5,600 73,280 201-556-5901- Tsfr Out- Cost Allocation Plan 2,410.00 1,744.47 0.00 665.53 -84 2,326 DRAINAGE ASSESSMENT FUND -114,960.00 -61,318.05 20,220.33 -73,862.28 5,516.00 -109,444.00

STREET LIGHT ASSESSMENT FUND
202-000-4107- Property Tax- Assessment -132,893.00 -71,143.30 0.00 -61,749.70 -132,893 202-000-4900- Tsfr In- Operating Transfer -55,324.00 0.00 0.00 -55,324.00 -55,324 202-557-5300- Utilities Expense 180,000.00 112,793.05 0.00 67,206.95 180,000 202-557-5901- Tsfr Out- Cost Allocation Plan 9,010.00 6,536.25 0.00 2,473.75 -295 8,715 ST LIGHT ASSESSMENT FUND 793.00 48,186.00 0.00 -47,393.00 -295.00 498.00

MEDIAN ASSESSMENT FUND
203-000-4107- Property Tax- Assessment -176,060.00 -103,840.88 0.00 -72,219.12 -176,060 203-558-5212- Contract Svcs- Facility Maint 62,671.00 17,480.00 0.00 45,191.00 62,671 203-558-5300- Utilities Expense 2,500.00 690.68 0.00 1,809.32 2,500 203-558-5520- Maintenance Supplies 13,500.00 217.48 0.00 13,282.52 13,500 203-558-5600- Capital- Equipment 55,000.00 54,998.74 0.00 1.26 55,000 203-558-5601- Capital- Structures & Improvem 68,929.00 0.00 68,928.83 0.17 68,929 203-558-5901- Tsfr Out- Cost Allocation Plan 3,383.00 2,445.03 0.00 937.97 -123 3,260 MEDIAN ASSESSMENT FUND 29,923.00 -28,008.95 68,928.83 -10,996.88 -123.00 29,800.00

GAS TAX FUND
204-000-4120- Gas Tax Section 2103 -209,396.00 -151,491.30 0.00 -57,904.70 -209,396 204-000-4121- Gas Tax Section 2105 -140,107.00 -94,360.88 0.00 -45,746.12 -140,107 204-000-4122- Gas Tax Section 2106 -93,311.00 -64,468.90 0.00 -28,842.10 -93,311 204-000-4123- Gas Tax Section 2107 -191,069.00 -122,559.51 0.00 -68,509.49 -191,069 204-000-4124- Gas Tax Section 2107.5 -5,000.00 -5,000.00 0.00 0.00 -5,000 204-000-4134- SB1 Road Maintenance & Rehab -574,866.00 -361,494.09 0.00 -213,371.91 -574,866 204-000-4600- Interest Revenue -86,312.00 -77,458.60 0.00 -8,853.40 -86,312 204-551-5100- Wages- Full Time 154,954.00 101,433.66 0.00 53,520.34 154,954 204-551-5102- Wages- Overtime 1,500.00 3,164.81 0.00 -1,664.81 6,000 7,500 204-551-5103- Wages- Standby 0.00 1,397.61 0.00 -1,397.61 2,500 2,500 204-551-5110- Other Pay- Cafeteria Earnings 2,181.00 4,665.40 0.00 -2,484.40 2,181 204-551-5111- Other Pay- Longevity Pay 755.00 0.00 0.00 755.00 755 204-551-5113- Other Pay- Auto Allowance 647.00 0.00 0.00 647.00 647 204-551-5116- Other Pay- Comp Leave Buyout 303.00 0.00 0.00 303.00 303 204-551-5130- Taxes- FICA (Employer) 7,732.00 5,696.80 0.00 2,035.20 7,732 204-551-5131- Taxes- Medicare (Employer) 2,114.00 1,443.50 0.00 670.50 2,114 204-551-5140- Benefits- PERS 16,182.00 10,738.72 0.00 5,443.28 16,182 204-551-5142- Benefits- PERS POB Debt Svc Al 4,456.00 1,201.42 0.00 3,254.58 4,456 204-551-5143- Benefits- PERS Unfunded Liabil 22,429.00 21,702.81 0.00 726.19 22,429 204-551-5150- Benefits- LTD/Life Insurance 586.00 671.38 0.00 -85.38 586 204-551-5151- Benefits- Def Comp 401K (Empr) 647.00 429.28 0.00 217.72 647 204-551-5152- Benefits- Def Comp 457 (Emplr) 1,463.00 940.81 0.00 522.19 1,463 204-551-5160- Benefits- Medical Insurance 12,933.00 6,147.94 0.00 6,785.06 12,933 204-551-5161- Benefits- Dental Insurance 339.00 138.88 0.00 200.12 339

Agenda Item No. 13 Page 16 of 24 CC Agenda 04-07-2025
204-551-5162- Benefits- Vision Insurance 176.00 31.69 0.00 144.31 176 204-551-5204- Contract- Professional Svc 30,037.00 7,580.94 7,915.30 14,540.76 -4,250 25,787 204-551-5211- Contract Svcs- Equipmt Maint 35,000.00 16,946.20 0.00 18,053.80 35,000 204-551-5220- Contract Svcs- Equipment Lease 14,963.00 13,097.26 0.00 1,865.74 14,963 204-551-5222- Contract Svcs- Vehicle Lease 9,000.00 4,883.22 4,116.78 0.00 9,000 204-551-5404- Banking and Credit Card Fees 0.00 802.75 0.00 -802.75 1,300 1,300 204-551-5520- Maintenance Supplies 11,000.00 1,379.94 0.00 9,620.06 11,000 204-551-5523- Repair Parts 10,000.00 645.65 0.00 9,354.35 10,000 204-551-5524- Road Materials 10,000.00 9,887.70 0.00 112.30 10,000 204-551-5525- Street Signs 15,000.00 4,987.54 0.00 10,012.46 -5,550 9,450 204-551-5601- Capital- Structures & Improvem 75,000.00 19,301.29 2.00 55,696.71 75,000 204-551-5700- Capital Projects 1,841,897.00 65,458.31 4,574.69 1,771,864.00 -1,175,000 666,897 204-551-5901- Tsfr Out- Cost Allocation Plan 10,099.00 7,260.03 0.00 2,838.97 -419 9,680 204-551-5903- Tsfr Out- Risk Mgmt Alloc 3,401.00 3,441.01 0.00 -40.01 3,401 GAS TAX FUND 994,733.00 -561,356.73 16,608.77 1,539,480.96 -1,175,419.00 -180,686.00

TRAFFIC SAFETY FUND
205-000-4413- Court Fines -20,000.00 -11,449.64 0.00 -8,550.36 -20,000 205-552-5900- Tsfr Out- Operating Transfer 20,000.00 0.00 0.00 20,000.00 20,000 TRAFFIC SAFETY FUND 0.00 -11,449.64 0.00 11,449.64 0.00 0.00 TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 4 FUNDS
206-000-4135- Other Tax- TDA Art4 Transportn -74,682.00 -43,561.00 0.00 -31,121.00 -74,682 206-000-4600- Interest Revenue -474.00 -90.69 0.00 -383.31 -474 206-552-5204- Contract- Professional Svc 75,000.00 64,493.90 587.98 9,918.12 75,000 206-552-5404- Banking and Credit Card Fees 0.00 1.09 0.00 -1.09 10 10 TDA ART 4 -156.00 20,843.30 587.98 -21,587.28 10.00 -146.00 TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3 FUNDS
207-000-4133- Other Tax- TDA Art3 Bike Path 0.00 -15,570.00 0.00 15,570.00 -15,570 -15,570 207-000-4600- Interest Revenue 0.00 -562.22 0.00 562.22 -600 -600 207-552-5404- Banking and Credit Card Fees 0.00 6.08 0.00 -6.08 20 20 207-552-5520- Maintenance Supplies 18,720.00 11,088.59 0.00 7,631.41 18,720 TDA ART 3 18,720.00 -5,037.55 0.00 23,757.55 -16,150.00 2,570.00

COMMUNITY BENEFIT FUND
208-000-4713- Community Benefit Fund Contr -103,850.00 -137,633.07 0.00 33,783.07 -103,850 208-111-5234- Community Promotions & Events 103,850.00 34,584.48 0.00 69,265.52 103,850 COMMUNITY BENEFIT FUND 0.00 -103,048.59 0.00 103,048.59 0.00 0.00

NEIGHBORHOOD PRESERVATION FUND
209-000-4600- Interest Revenue -11,145.00 -6,665.53 0.00 -4,479.47 -11,145 209-000-4607- Loan Payoff Interest Revenue -8,010.00 0.00 0.00 -8,010.00 -8,010 209-000-4718- Loan Payoff Revenue -31,000.00 0.00 0.00 -31,000.00 -31,000 209-334-5100- Wages- Full Time 16,995.00 12,004.35 0.00 4,990.65 16,995 209-334-5110- Other Pay- Cafeteria Earnings 1,206.00 880.00 0.00 326.00 1,206 209-334-5111- Other Pay- Longevity Pay 1,127.00 720.80 0.00 406.20 1,127 209-334-5115- Other Pay- AnnualLeave Buyout 0.00 12,539.56 0.00 -12,539.56 8,500 8,500 209-334-5130- Taxes- FICA (Employer) 1,032.00 1,656.55 0.00 -624.55 1,032 209-334-5131- Taxes- Medicare (Employer) 263.00 387.43 0.00 -124.43 263 209-334-5140- Benefits- PERS 4,268.00 3,220.89 0.00 1,047.11 4,268 209-334-5142- Benefits- PERS POB Debt Svc Al 1,175.00 2,763.64 0.00 -1,588.64 1,175 209-334-5143- Benefits- PERS Unfunded Liabil 5,916.00 5,724.11 0.00 191.89 5,916 209-334-5150- Benefits- LTD/Life Insurance 84.00 66.87 0.00 17.13 84 209-334-5152- Benefits- Def Comp 457 (Emplr) 503.00 780.79 0.00 -277.79 503 209-334-5160- Benefits- Medical Insurance 191.00 321.74 0.00 -130.74 191 209-334-5161- Benefits- Dental Insurance 11.00 17.08 0.00 -6.08 11 209-334-5162- Benefits- Vision Insurance 2.00 3.89 0.00 -1.89 2 209-334-5204- Contract- Professional Svc 1,000.00 0.00 0.00 1,000.00 1,000 209-334-5243- Rehab Rebate Payment 20,000.00 9,931.54 0.00 10,068.46 20,000 209-334-5404- Banking and Credit Card Fees 0.00 69.15 0.00 -69.15 100 100 209-334-5500- Office Supplies 250.00 62.76 0.00 187.24 250 209-334-5501- Postage 300.00 0.00 0.00 300.00 -100 200
209-334-5901- Tsfr Out- Cost Allocation Plan 3,417.00 2,484.00 0.00 933.00 -105 3,312 209-334-5903- Tsfr Out- Risk Mgmt Alloc 4,799.00 3,272.56 0.00 1,526.44 4,799 NEIGHBORHOOD PRESERVATION FUND 12,384.00 50,242.18 0.00 -37,858.18 8,395.00 20,779.00

Agenda Item No. 13 Page 17 of 24 CC Agenda 04-07-2025

GRANT FUND
210-000-4701- State & Local Grants -5,028,223.00 -6,357,554.16 0.00 1,329,331.16 -5,028,223 210-440-5204- Contract- Professional Svc 0.00 18,333.73 0.00 -18,333.73 20,000 20,000 210-440-5900- Tsfr Out- Operating Transfer 100,000.00 0.00 0.00 100,000.00 100,000 210-442-5234- Community Promotions & Events 819,723.00 146,771.84 169,317.91 503,633.25 819,723 210-551-5700- Capital Projects 300,000.00 287,391.52 12,608.48 0.00 300,000 210-670-5234- Community Promotions & Events 500.00 93.61 0.00 406.39 500 210-780-5700- Capital Projects 7,638,000.00 3,349,480.54 290,358.25 3,998,161.21 -3,761,453 3,876,547 GRANT FUND 3,830,000.00 -2,555,482.92 472,284.64 5,913,198.28 -3,741,453.00 88,547.00

ARPA FUND
211-111-5600- Capital- Equipment 182,730.00 25,611.98 24,383.02 132,735.00 -2,175 180,555 211-441-5700- Capital Projects 176,000.00 33,695.94 137,366.67 4,937.39 176,000 211-550-5600- Capital- Equipment 15,000.00 12,479.42 0.00 2,520.58 -2,520 12,480 211-555-5700- Capital Projects 350,000.00 0.00 0.00 350,000.00 350,000 211-780-5700- Capital Projects 3,010,000.00 2,618,008.24 362,912.16 29,079.60 3,010,000 ARPA FUND 3,733,730.00 2,689,795.58 524,661.85 519,272.57 -4,695.00 3,729,035.00

SURPLUS PROPERTY AUTHORITY FUND
212-000-4505- Rent- Residential -77,801.00 -55,318.00 0.00 -22,483.00 -77,801 212-000-4600- Interest Revenue -116,663.00 -90,452.40 0.00 -26,210.60 -116,663 212-000-4800- Miscellaneous Revenue 0.00 -55.18 0.00 55.18 0 212-781-5200- Contract Svcs- Audit 10,000.00 0.00 7,100.00 2,900.00 10,000 212-781-5204- Contract- Professional Svc 25,000.00 0.00 0.00 25,000.00 25,000 212-781-5212- Contract Svcs- Facility Maint 20,000.00 3,200.40 0.00 16,799.60 -7,000 13,000 212-781-5300- Utilities Expense 6,600.00 7,389.57 0.00 -789.57 7,000 13,600 212-781-5401- Management Fees 6,224.00 0.00 0.00 6,224.00 6,224 212-781-5404- Banking and Credit Card Fees 0.00 934.71 0.00 -934.71 1,600 1,600 212-781-5520- Maintenance Supplies 6,000.00 117.65 0.00 5,882.35 -1,600 4,400 212-781-5901- Tsfr Out- Cost Allocation Plan 1,475.00 1,055.25 0.00 419.75 -68 1,407 SPA FUND -119,165.00 -133,128.00 7,100.00 6,863.00 -68.00 -119,233.00

HOUSING SUCCESSOR AGENCY FUND
213-000-4415- Late Payment Fees -100.00 -150.00 0.00 50.00 -100 213-000-4505- Rent- Residential -361,200.00 -286,825.00 0.00 -74,375.00 -361,200 213-000-4600- Interest Revenue -130,890.00 -104,540.36 0.00 -26,349.64 -130,890 213-000-4718- Loan Payoff Revenue -100,000.00 0.00 0.00 -100,000.00 -100,000 213-000-4800- Miscellaneous Revenue -400.00 -831.18 0.00 431.18 -400 213-781-5200- Contract Svcs- Audit 7,700.00 0.00 7,120.09 579.91 7,700 213-781-5202- Contract Svcs- Legal 10,000.00 0.00 0.00 10,000.00 10,000 213-781-5204- Contract- Professional Svc 5,000.00 697.00 0.00 4,303.00 5,000 213-781-5212- Contract Svcs- Facility Maint 35,000.00 12,746.93 0.00 22,253.07 35,000 213-781-5300- Utilities Expense 45,000.00 19,165.38 0.00 25,834.62 45,000 213-781-5400- Administrative Fees 1,000.00 0.00 0.00 1,000.00 1,000 213-781-5401- Management Fees 28,896.00 4,748.82 0.00 24,147.18 28,896 213-781-5404- Banking and Credit Card Fees 0.00 1,080.39 0.00 -1,080.39 2,000 2,000 213-781-5520- Maintenance Supplies 50,000.00 1,074.95 0.00 48,925.05 -2,000 48,000 213-781-5700- Capital Projects 295,000.00 0.00 4,453.10 290,546.90 -147,500 147,500 213-781-5901- Tsfr Out- Cost Allocation Plan 8,741.00 6,200.28 0.00 2,540.72 -474 8,267 HSA FUND -106,253.00 -346,632.79 11,573.19 228,806.60 -147,974.00 -254,227.00

WATER OPERATING FUND
301-000-4415- Late Payment Fees -120,000.00 -66,616.27 0.00 -53,383.73 -120,000 301-000-4550- Wtr Fixed- Commercial/Irrigati -484,127.00 -266,154.23 0.00 -217,972.77 -484,127 301-000-4551- Wtr Fixed- Multi Unit Resident -238,893.00 -150,331.84 0.00 -88,561.16 -238,893 301-000-4552- Wtr Fixed- Single Unit Residen -1,731,021.00 -1,080,623.24 0.00 -650,397.76 -1,731,021 301-000-4553- Wtr Variable- Commercial/Irr -1,882,208.00 -971,040.38 0.00 -911,167.62 -1,882,208 301-000-4554- Wtr Variable- Multi Unit Resid -1,064,819.00 -752,958.14 0.00 -311,860.86 -1,064,819 301-000-4555- Wtr Variable- SingleUnit Resid -2,611,700.00 -1,478,704.62 0.00 -1,132,995.38 -2,611,700 301-000-4556- Wtr Revenue- Fire Protection -7,800.00 -5,097.86 0.00 -2,702.14 -7,800 301-000-4591- PHWA- Billing Adjustment -4,000.00 0.00 0.00 -4,000.00 -4,000 301-000-4600- Interest Revenue -684,565.00 -508,162.96 0.00 -176,402.04 -684,565 301-000-4800- Miscellaneous Revenue 0.00 -20,500.00 0.00 20,500.00 0 301-560-5100- Wages- Full Time 924,811.00 553,349.01 0.00 371,461.99 -16,000 908,811 301-560-5102- Wages- Overtime 36,000.00 43,883.06 0.00 -7,883.06 20,000 56,000

Agenda Item No. 13 Page 18 of 24 CC Agenda 04-07-2025
301-560-5103- Wages- Standby 20,000.00 27,900.78 0.00 -7,900.78 10,000 30,000 301-560-5110- Other Pay- Cafeteria Earnings 27,537.00 44,225.45 0.00 -16,688.45 21,306 48,843 301-560-5111- Other Pay- Longevity Pay 2,680.00 10,483.04 0.00 -7,803.04 2,680 301-560-5113- Other Pay- Auto Allowance 1,615.00 209.35 0.00 1,405.65 1,615 301-560-5114- Other Pay- Bilingual Premium 4,400.00 2,972.22 0.00 1,427.78 4,400 301-560-5115- Other Pay- AnnualLeave Buyout 12,000.00 17,709.28 0.00 -5,709.28 12,000 301-560-5116- Other Pay- Comp Leave Buyout 2,475.00 991.40 0.00 1,483.60 2,475 301-560-5130- Taxes- FICA (Employer) 51,029.00 38,374.95 0.00 12,654.05 51,029 301-560-5131- Taxes- Medicare (Employer) 12,612.00 9,201.90 0.00 3,410.10 12,612 301-560-5140- Benefits- PERS 146,111.00 87,483.27 0.00 58,627.73 146,111 301-560-5142- Benefits- PERS POB Debt Svc Al 40,237.00 26,425.52 0.00 13,811.48 40,237 301-560-5143- Benefits- PERS Unfunded Liabil 202,513.00 195,959.64 0.00 6,553.36 202,513 301-560-5150- Benefits- LTD/Life Insurance 3,485.00 3,606.52 0.00 -121.52 3,485 301-560-5151- Benefits- Def Comp 401K (Empr) 1,589.00 1,242.85 0.00 346.15 1,589 301-560-5152- Benefits- Def Comp 457 (Emplr) 2,306.00 1,928.63 0.00 377.37 2,306 301-560-5160- Benefits- Medical Insurance 125,866.00 50,044.12 0.00 75,821.88 125,866 301-560-5161- Benefits- Dental Insurance 6,165.00 564.57 0.00 5,600.43 6,165 301-560-5162- Benefits- Vision Insurance 1,445.00 179.09 0.00 1,265.91 1,445 301-560-5202- Contract Svcs- Legal 187,629.00 23,231.99 36,768.01 127,629.00 187,629 301-560-5203- Cont Svcs- Print & Advertising 6,000.00 46.40 0.00 5,953.60 6,000 301-560-5204- Contract- Professional Svc 417,110.00 170,053.37 45,613.20 201,443.43 417,110 301-560-5212- Contract Svcs- Facility Maint 10,000.00 150.00 0.00 9,850.00 10,000 20,000 301-560-5214- Contract Svcs- Uniforms 10,000.00 5,577.59 0.00 4,422.41 10,000 301-560-5215- Contract Svcs- Vehicle Maint 500.00 0.00 0.00 500.00 500 301-560-5220- Contract Svcs- Equipment Lease 10,000.00 14,786.22 1,368.15 -6,154.37 10,000 20,000 301-560-5222- Contract Svcs- Vehicle Lease 27,616.00 16,109.59 11,506.41 0.00 27,616 301-560-5223- Contract Svcs- Subscriptions 54,825.00 50,409.63 4,247.75 167.62 54,825 301-560-5230- Contract Svcs- Test & Analysis 20,000.00 9,366.00 10,571.00 63.00 20,000 301-560-5234- Community Promotions & Events 6,000.00 3,915.22 0.00 2,084.78 6,000 301-560-5300- Utilities Expense 10,000.00 7,968.58 0.00 2,031.42 10,000 301-560-5301- Utility- PhoneRadio 7,000.00 3,772.76 0.00 3,227.24 7,000 301-560-5302- Water- Fixed 1,922,000.00 1,489,480.16 0.00 432,519.84 1,922,000 301-560-5303- Water- Variable 2,150,000.00 1,248,822.67 0.00 901,177.33 2,150,000 301-560-5402- Dues & Memberships 13,350.00 3,942.20 0.00 9,407.80 13,350 301-560-5404- Banking and Credit Card Fees 0.00 5,252.03 0.00 -5,252.03 8,000 8,000 301-560-5411- Trainings & Travel 6,000.00 265.00 0.00 5,735.00 6,000 301-560-5500- Office Supplies 6,000.00 11,730.74 0.00 -5,730.74 9,000 15,000 301-560-5510- Safety Supplies 5,000.00 3,751.58 0.00 1,248.42 5,000 301-560-5520- Maintenance Supplies 100,000.00 90,905.25 0.00 9,094.75 100,000 301-560-5523- Repair Parts 50,000.00 28,913.29 0.00 21,086.71 50,000 301-560-5526- Small Equipment 90,000.00 25,599.35 0.00 64,400.65 -39,000 51,000 301-560-5540- Miscellaneous Supplies 1,500.00 894.19 0.00 605.81 1,500 301-560-5601- Capital- Structures & Improvem 80,000.00 22,800.00 0.00 57,200.00 -10,000 70,000 301-560-5602- Capital- Vehicles 195,361.00 168,060.00 0.94 27,300.06 195,361 301-560-5700- Capital Projects 5,853,000.00 122,916.69 59,817.13 5,670,266.18 -5,544,000 309,000 301-560-5802- Debt Svc- Note Principal Exp 570,018.00 473,028.58 0.00 96,989.42 570,018 301-560-5803- Debt Svc- Note Interest Exp 524,489.00 439,059.92 0.00 85,429.08 524,489 301-560-5805- Debt Svc- Loan Interest Pmt 7,278.00 6,579.03 0.00 698.97 7,278 301-560-5901- Tsfr Out- Cost Allocation Plan 471,117.00 335,858.22 0.00 135,258.78 -23,306 447,811 301-560-5902- Tsfr Out- Fleet Program Alloc 56,137.00 36,426.86 0.00 19,710.14 56,137 301-560-5903- Tsfr Out- Risk Mgmt Alloc 78,899.00 51,620.38 0.00 27,278.62 78,899 WATER FUND 5,742,572.00 687,838.60 169,892.59 4,884,840.81 -5,544,000.00 198,572.00

WATER PLANT OPERATING FUND
302-000-4719- Water Operations Reimb- PHWA -1,593,180.00 -1,010,458.80 0.00 -582,721.20 -1,593,180 302-561-5100- Wages- Full Time 297,641.00 204,924.12 0.00 92,716.88 297,641 302-561-5102- Wages- Overtime 35,000.00 19,454.00 0.00 15,546.00 35,000 302-561-5103- Wages- Standby 20,000.00 12,322.64 0.00 7,677.36 20,000 302-561-5110- Other Pay- Cafeteria Earnings 9,623.00 13,639.37 0.00 -4,016.37 9,623 302-561-5111- Other Pay- Longevity Pay 390.00 2,880.39 0.00 -2,490.39 390 302-561-5113- Other Pay- Auto Allowance 321.00 209.35 0.00 111.65 321 302-561-5114- Other Pay- Bilingual Premium 880.00 326.24 0.00 553.76 880 302-561-5115- Other Pay- AnnualLeave Buyout 4,230.00 7,406.69 0.00 -3,176.69 4,230 302-561-5130- Taxes- FICA (Employer) 16,986.00 14,559.64 0.00 2,426.36 16,986 302-561-5131- Taxes- Medicare (Employer) 4,227.00 3,482.83 0.00 744.17 4,227 302-561-5140- Benefits- PERS 56,814.00 29,280.40 0.00 27,533.60 56,814

Agenda Item No. 13 Page 19 of 24 CC Agenda 04-07-2025
302-561-5142- Benefits- PERS POB Debt Svc Al 15,646.00 19,398.37 0.00 -3,752.37 15,646 302-561-5143- Benefits- PERS Unfunded Liabil 78,745.00 76,197.21 0.00 2,547.79 78,745 302-561-5150- Benefits- LTD/Life Insurance 1,106.00 1,366.37 0.00 -260.37 1,106 302-561-5151- Benefits- Def Comp 401K (Empr) 295.00 211.39 0.00 83.61 295 302-561-5152- Benefits- Def Comp 457 (Emplr) 322.00 227.07 0.00 94.93 322 302-561-5160- Benefits- Medical Insurance 41,475.00 15,721.19 0.00 25,753.81 41,475 302-561-5161- Benefits- Dental Insurance 2,875.00 8.28 0.00 2,866.72 2,875 302-561-5162- Benefits- Vision Insurance 461.00 12.59 0.00 448.41 461 302-561-5204- Contract- Professional Svc 200,000.00 104,955.02 34,558.01 60,486.97 200,000 302-561-5211- Contract Svcs- Equipmt Maint 10,200.00 5,772.29 6,472.00 -2,044.29 5,879 16,079 302-561-5214- Contract Svcs- Uniforms 5,500.00 4,842.02 0.00 657.98 5,500 302-561-5223- Contract Svcs- Subscriptions 1,000.00 0.00 0.00 1,000.00 1,000 302-561-5230- Contract Svcs- Test & Analysis 25,000.00 7,855.75 5,463.00 11,681.25 -3,000 22,000 302-561-5300- Utilities Expense 220,000.00 151,954.40 0.00 68,045.60 220,000 302-561-5301- Utility- PhoneRadio 2,000.00 1,106.65 0.00 893.35 2,000 302-561-5402- Dues & Memberships 11,000.00 7,392.90 0.00 3,607.10 11,000 302-561-5411- Trainings & Travel 5,000.00 3,996.14 0.00 1,003.86 5,000 302-561-5500- Office Supplies 2,500.00 1,729.24 0.00 770.76 2,500 302-561-5510- Safety Supplies 4,000.00 205.36 0.00 3,794.64 4,000 302-561-5520- Maintenance Supplies 180,000.00 168,001.77 0.00 11,998.23 180,000 302-561-5521- Chemicals 230,000.00 116,113.87 88,079.23 25,806.90 230,000 302-561-5901- Tsfr Out- Cost Allocation Plan 72,588.00 52,281.72 0.00 20,306.28 -2,879 69,709 302-561-5903- Tsfr Out- Risk Mgmt Alloc 37,355.00 32,659.29 0.00 4,695.71 37,355 WATER PLANT FUND 0.00 70,035.76 134,572.24 -204,608.00 0.00 0.00

WASTEWATER OPERATING FUND
303-000-4415- Late Payment Fees -41,616.00 -11,284.25 0.00 -30,331.75 -41,616 303-000-4560- Wastewater Services- Citywide -3,588,300.00 -2,055,792.71 0.00 -1,532,507.29 -3,588,300 303-000-4561- Wastewater Services- Navy -25,000.00 -18,690.08 0.00 -6,309.92 -25,000 303-000-4600- Interest Revenue -216,490.00 -151,080.48 0.00 -65,409.52 -216,490 303-000-4721- Storm Drain Maintenance Reimb -3,329.00 0.00 0.00 -3,329.00 -3,329 303-000-4800- Miscellaneous Revenue -2,000.00 0.00 0.00 -2,000.00 -2,000 303-000-4900- Tsfr In- Operating Transfer -40,000.00 -30,786.57 0.00 -9,213.43 -40,000 303-562-5100- Wages- Full Time 642,779.00 392,903.11 0.00 249,875.89 642,779 303-562-5102- Wages- Overtime 15,000.00 11,718.39 0.00 3,281.61 15,000 303-562-5103- Wages- Standby 25,000.00 10,062.14 0.00 14,937.86 25,000 303-562-5110- Other Pay- Cafeteria Earnings 14,164.00 23,561.94 0.00 -9,397.94 15,586 29,750 303-562-5111- Other Pay- Longevity Pay 10,419.00 6,407.10 0.00 4,011.90 10,419 303-562-5113- Other Pay- Auto Allowance 1,615.00 209.35 0.00 1,405.65 1,615 303-562-5114- Other Pay- Bilingual Premium 469.00 319.50 0.00 149.50 469 303-562-5115- Other Pay- AnnualLeave Buyout 14,839.00 10,213.51 0.00 4,625.49 14,839 303-562-5116- Other Pay- Comp Leave Buyout 2,553.00 824.06 0.00 1,728.94 2,553 303-562-5130- Taxes- FICA (Employer) 34,345.00 25,603.57 0.00 8,741.43 34,345 303-562-5131- Taxes- Medicare (Employer) 8,502.00 6,163.15 0.00 2,338.85 8,502 303-562-5140- Benefits- PERS 127,843.00 71,592.30 0.00 56,250.70 127,843 303-562-5142- Benefits- PERS POB Debt Svc Al 35,206.00 27,535.28 0.00 7,670.72 35,206 303-562-5143- Benefits- PERS Unfunded Liabil 177,193.00 171,459.16 0.00 5,733.84 177,193 303-562-5150- Benefits- LTD/Life Insurance 2,839.00 2,527.63 0.00 311.37 2,839 303-562-5151- Benefits- Def Comp 401K (Empr) 3,801.00 1,950.72 0.00 1,850.28 3,801 303-562-5152- Benefits- Def Comp 457 (Emplr) 2,306.00 1,928.74 0.00 377.26 2,306 303-562-5160- Benefits- Medical Insurance 58,101.00 22,349.69 0.00 35,751.31 58,101 303-562-5161- Benefits- Dental Insurance 2,087.00 336.73 0.00 1,750.27 2,087 303-562-5162- Benefits- Vision Insurance 536.00 66.91 0.00 469.09 536 303-562-5202- Contract Svcs- Legal 4,481.00 894.00 0.00 3,587.00 4,481 303-562-5204- Contract- Professional Svc 120,000.00 85,906.53 14,612.71 19,480.76 120,000 303-562-5212- Contract Svcs- Facility Maint 5,000.00 0.00 0.00 5,000.00 10,000 15,000 303-562-5214- Contract Svcs- Uniforms 10,000.00 3,196.59 0.00 6,803.41 -2,000 8,000 303-562-5220- Contract Svcs- Equipment Lease 15,000.00 4,472.36 1,368.14 9,159.50 15,000 303-562-5222- Contract Svcs- Vehicle Lease 5,237.00 3,054.94 2,182.06 0.00 5,237 303-562-5232- Contract Svcs- WastewaterPlant 1,434,000.00 651,592.89 0.00 782,407.11 1,434,000 303-562-5300- Utilities Expense 25,000.00 14,980.03 0.00 10,019.97 25,000 303-562-5301- Utility- PhoneRadio 3,500.00 2,761.20 0.00 738.80 3,500 303-562-5402- Dues & Memberships 2,100.00 1,825.00 0.00 275.00 2,100 303-562-5404- Banking and Credit Card Fees 0.00 1,542.11 0.00 -1,542.11 2,400 2,400 303-562-5411- Trainings & Travel 3,500.00 890.76 0.00 2,609.24 2,000 5,500 303-562-5500- Office Supplies 3,000.00 13,479.94 0.00 -10,479.94 12,000 15,000

Agenda Item No. 13 Page 20 of 24 CC Agenda 04-07-2025
303-562-5510- Safety Supplies 15,000.00 3,380.98 0.00 11,619.02 -6,900 8,100 303-562-5520- Maintenance Supplies 35,000.00 11,493.02 1,453.60 22,053.38 -7,500 27,500 303-562-5526- Small Equipment 7,500.00 6,994.68 0.00 505.32 7,500 303-562-5602- Capital- Vehicles 400,000.00 0.00 400,000.00 0.00 400,000 303-562-5700- Capital Projects 2,830,000.00 1,901,816.61 448,899.77 479,283.62 61,000 2,891,000 303-562-5800- Debt Svc- Bond Principal Pmt 170,000.00 170,000.00 0.00 0.00 170,000 303-562-5801- Debt Svc- Bond Interest Pmt 139,081.00 139,081.25 0.00 -0.25 139,081 303-562-5805- Debt Svc- Loan Interest Pmt 7,278.00 6,579.03 0.00 698.97 7,278 303-562-5806- Debt Svc- Fiscal Agent Fees 2,800.00 2,101.00 0.00 699.00 2,800 303-562-5901- Tsfr Out- Cost Allocation Plan 415,482.00 292,421.97 0.00 123,060.03 -25,586 389,896 303-562-5902- Tsfr Out- Fleet Program Alloc 88,512.00 33,756.67 0.00 54,755.33 88,512 303-562-5903- Tsfr Out- Risk Mgmt Alloc 83,461.00 46,304.06 0.00 37,156.94 83,461 WASTEWATER FUND 3,087,794.00 1,918,624.51 868,516.28 300,653.21 61,000.00 3,148,794.00

SOLID WASTE OPERATING FUND
304-000-4415- Late Payment Fees -31,212.00 -19,088.93 0.00 -12,123.07 -31,212 304-000-4501- Facility/Parking Lot Rental -177,780.00 -209,835.00 0.00 32,055.00 -102,000 -279,780 304-000-4565- Solid Waste Svcs- Commerical -1,248,480.00 -1,158,139.54 0.00 -90,340.46 -1,248,480 304-000-4566- Solid Waste Svcs- Residential -1,795,000.00 -945,980.40 0.00 -849,019.60 -1,795,000 304-000-4567- Solid Waste- Navy Commerical -1,213,495.00 -714,641.45 0.00 -498,853.55 -1,213,495 304-000-4568- Solid Waste- Navy Residential -230,468.00 -172,850.85 0.00 -57,617.15 -230,468 304-000-4569- Solid Waste- BinRent Pull/Dump -38,000.00 -11,165.38 0.00 -26,834.62 -38,000 304-000-4570- Solid Waste- Bin Rent Tonnage -26,000.00 0.00 0.00 -26,000.00 -26,000 304-000-4600- Interest Revenue -158,633.00 -109,324.41 0.00 -49,308.59 -158,633 304-000-4701- State & Local Grants -7,300.00 0.00 0.00 -7,300.00 -7,300 304-000-4800- Miscellaneous Revenue -322,218.00 -18,091.41 0.00 -304,126.59 282,218 -40,000 304-563-5100- Wages- Full Time 873,684.00 625,667.10 0.00 248,016.90 873,684 304-563-5102- Wages- Overtime 125,000.00 118,203.51 0.00 6,796.49 80,000 205,000 304-563-5103- Wages- Standby 17,000.00 4,958.73 0.00 12,041.27 17,000 304-563-5110- Other Pay- Cafeteria Earnings 32,593.00 48,533.21 0.00 -15,940.21 32,593 304-563-5111- Other Pay- Longevity Pay 1,510.00 7,660.68 0.00 -6,150.68 1,510 304-563-5113- Other Pay- Auto Allowance 1,615.00 209.35 0.00 1,405.65 1,615 304-563-5114- Other Pay- Bilingual Premium 12,201.00 8,239.50 0.00 3,961.50 12,201 304-563-5115- Other Pay- AnnualLeave Buyout 29,295.00 37,648.82 0.00 -8,353.82 29,295 304-563-5116- Other Pay- Comp Leave Buyout 24,399.00 18,300.13 0.00 6,098.87 24,399 304-563-5130- Taxes- FICA (Employer) 52,170.00 48,116.23 0.00 4,053.77 52,170 304-563-5131- Taxes- Medicare (Employer) 12,483.00 11,403.47 0.00 1,079.53 12,483 304-563-5140- Benefits- PERS 125,396.00 84,600.75 0.00 40,795.25 125,396 304-563-5142- Benefits- PERS POB Debt Svc Al 34,532.00 33,694.71 0.00 837.29 34,532 304-563-5143- Benefits- PERS Unfunded Liabil 173,801.00 168,177.31 0.00 5,623.69 173,801 304-563-5150- Benefits- LTD/Life Insurance 3,272.00 4,121.55 0.00 -849.55 3,272 304-563-5151- Benefits- Def Comp 401K (Empr) 4,042.00 2,825.07 0.00 1,216.93 4,042 304-563-5152- Benefits- Def Comp 457 (Emplr) 9,199.00 10,301.63 0.00 -1,102.63 9,199 304-563-5160- Benefits- Medical Insurance 112,698.00 62,894.41 0.00 49,803.59 112,698 304-563-5161- Benefits- Dental Insurance 5,623.00 315.32 0.00 5,307.68 5,623 304-563-5162- Benefits- Vision Insurance 1,133.00 270.69 0.00 862.31 1,133 304-563-5164- Benefits- Clothing Exp Reimb 200.00 0.00 0.00 200.00 200 304-563-5202- Contract Svcs- Legal 9,143.00 0.00 0.00 9,143.00 9,143 304-563-5203- Contract Svcs- Print & Advert 500.00 0.00 0.00 500.00 500 304-563-5204- Contract- Professional Svc 143,150.00 60,327.43 4,557.15 78,265.42 143,150 304-563-5211- Contract Svcs- Equipmt Maint 110,000.00 88,515.00 0.00 21,485.00 110,000 304-563-5212- Contract Svcs- Facility Maint 3,000.00 616.00 0.00 2,384.00 10,000 13,000 304-563-5213- Contract Svcs- Street Sweeping 344,273.00 203,259.74 141,799.42 -786.16 344,273 304-563-5214- Contract Svcs- Uniforms 9,500.00 6,707.01 0.00 2,792.99 9,500 304-563-5220- Contract Svcs- Equipment Lease 15,000.00 3,129.45 1,368.15 10,502.40 15,000 304-563-5222- Contract Svcs- Vehicle Lease 5,408.00 3,154.41 2,253.59 0.00 5,408 304-563-5233- Contract Svcs- SolidWaste Dump 1,275,000.00 1,271,155.90 0.00 3,844.10 750,000 2,025,000 304-563-5300- Utilities Expense 3,400.00 1,951.91 0.00 1,448.09 3,400 304-563-5301- Utility- PhoneRadio 7,500.00 5,698.27 0.00 1,801.73 7,500 304-563-5402- Dues & Memberships 2,500.00 774.66 0.00 1,725.34 2,500 304-563-5404- Banking and Credit Card Fees 0.00 1,129.70 0.00 -1,129.70 1,800 1,800 304-563-5411- Trainings & Travel 6,500.00 282.31 0.00 6,217.69 6,500 304-563-5500- Office Supplies 11,000.00 14,301.71 0.00 -3,301.71 5,000 16,000 304-563-5510- Safety Supplies 4,500.00 2,003.13 0.00 2,496.87 4,500 304-563-5520- Maintenance Supplies 60,000.00 41,998.69 0.00 18,001.31 60,000 304-563-5526- Small Equipment 205,000.00 105,165.15 25,277.35 74,557.50 -5,000 200,000

Agenda Item No. 13 Page 21 of 24 CC Agenda 04-07-2025
304-563-5540- Miscellaneous Supplies 20,288.00 17,669.44 0.00 2,618.56 20,288 304-563-5600- Capital- Equipment 46,500.00 13,594.88 6,797.44 26,107.68 46,500 304-563-5602- Capital- Vehicles 918,000.00 0.00 917,860.38 139.62 918,000 304-563-5700- Capital Projects 355,000.00 28,756.73 16,151.44 310,091.83 -275,000 80,000 304-563-5805- Debt Svc- Loan Interest Pmt 7,278.00 6,579.03 0.00 698.97 7,278 304-563-5901- Tsfr Out- Cost Allocation Plan 445,904.00 315,505.53 0.00 130,398.47 -25,230 420,674 304-563-5902- Tsfr Out- Fleet Program Alloc 526,110.00 297,182.01 0.00 228,927.99 526,110 304-563-5903- Tsfr Out- Risk Mgmt Alloc 134,507.00 83,678.96 0.00 50,828.04 134,507 SOLID WASTE FUND 1,072,221.00 510,161.85 1,116,064.92 -554,005.77 721,788.00 1,794,009.00

PENSION OBLIGATION BONDS FUND
401-000-4900- Tsfr In- Operating Transfer -6,000.00 -1,021.07 0.00 -4,978.93 -6,000 401-111-5806- Debt Svc- Fiscal Agent Fees 6,000.00 1,021.07 0.00 4,978.93 6,000 POB FUND 0.00 0.00 0.00 0.00 0.00 0.00

Agenda Item No. 13 Page 22 of 24 CC Agenda 04-07-2025
Project # Capital Project
FY2024/25
Total Budget General Fund
(101)
Drainage Asm
District (201) Gas Tax (204) Grant Fund (210) ARPA (211) Housing
Successor
Agency (213) Water (301)
Wastewater
(303)
Solid Waste
(304) Housing (701)
RDA Bond
Proceeds (872)
14,307,931 600,166 3,840,870 4,176,547 3,536,506 5,177,344 16,338,612 4,768,418 2,630,286 - 254,039 PK2201 Swing Set at Hueneme Beach 51,400$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 51,400$ PK2402 Moranda Walkway along Rail Line 3,000$ -$ -$ -$ 3,000$ -$ -$ -$ -$ -$ -$ -$ PK2403 Moranda Lighting 135,000$ -$ -$ -$ 135,000$ -$ -$ -$ -$ -$ -$ -$ PK2404 Ballfield Construction, Expansion 4,040,415$ 1,293,270$ -$ -$ 1,371,030$ 1,376,115$ -$ -$ -$ -$ -$ -$ PK2405 Sports Plaza Renov- Concession, Com 2,132,257$ 834,486$ -$ -$ 610,893$ 686,878$ -$ -$ -$ -$ -$ -$ PK2406 Multi-Use Soccer/Football Fields 1,103,365$ 400,144$ -$ -$ 392,822$ 310,399$ -$ -$ -$ -$ -$ -$ PK2407 Inclusive Playground Construction 915,191$ 614,951$ -$ -$ 251,734$ 48,506$ -$ -$ -$ -$ -$ -$ PK2408 Picnic Area & Shade Structure Constr 294,870$ 70,706$ -$ -$ 183,932$ 40,232$ -$ -$ -$ -$ -$ -$ PK2409 Public Art with Interpretive Signage 69,048$ 46,547$ -$ -$ 21,541$ 960$ -$ -$ -$ -$ -$ -$ PK2410 Small Dog Park 109,013$ 49,511$ -$ -$ 50,321$ 9,181$ -$ -$ -$ -$ -$ -$ PK2411 Park Landscaping Renovation 957,653$ 376,432$ -$ -$ 362,091$ 219,130$ -$ -$ -$ -$ -$ -$ PK2412 Walking Circuit Exercise Stations 97,137$ 53,465$ -$ -$ 42,898$ 774$ -$ -$ -$ -$ -$ -$ PK2413 Accessible Walkways Construction 672,764$ 204,610$ -$ -$ 269,846$ 198,308$ -$ -$ -$ -$ -$ -$ PK2414 Northeast Parking Lot ADA Renovation 377,021$ 168,756$ -$ -$ 142,421$ 65,844$ -$ -$ -$ -$ -$ -$ PK2415 Large Dog Park 165,527$ 72,836$ -$ -$ 39,018$ 53,673$ -$ -$ -$ -$ -$ -$ ST2302 Patterson Road Grind and Overlay Phase 1 200,000$ -$ -$ 200,000$ -$ -$ -$ -$ -$ -$ -$ -$ ST2304 Channel Island Resurfacing Phase 2 385,897$ -$ -$ 85,897$ 300,000$ -$ -$ -$ -$ -$ -$ -$ ST2310 Scott Street Sidewalk- Electric Vault 6,000$ -$ -$ 6,000$ -$ -$ -$ -$ -$ -$ -$ -$ ST2404 Citywide Parking Lots (Beach Lots, Library & Misc. Parks) 70,016$ 70,016$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ ST2406 Hueneme Road Reconstruction 52,000$ 52,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ ST2501 Hueneme Bay Alley Grind and Overlay Phase 4 200,000$ -$ -$ 200,000$ -$ -$ -$ -$ -$ -$ -$ -$ ST2502 Speed Cushions Select Neighborhoods FY25 50,000$ -$ -$ 50,000$ -$ -$ -$ -$ -$ -$ -$ -$ SA2201 323 C Street Remodel 147,500$ -$ -$ -$ -$ -$ 147,500$ -$ -$ -$ -$ -$ Moranda Park Median Hardscape **Fully Covered by Grant** -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ LM2502 City Hall Hardscape 35,000$ 35,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ IT2203 Police Department Upgrades/Improvements 256,600$ 80,600$ -$ -$ -$ 176,000$ -$ -$ -$ -$ -$ -$ IT2205 Accounting Software/ ERP 120,000$ 30,000$ -$ -$ -$ -$ -$ 30,000$ 30,000$ 30,000$ -$ -$ IT2206 CAD Enterprise System 170,000$ 170,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

LANDSCAPE MAINTENANCE

INFORMATION TECHNOLOGY
FY24/25 CAPITAL IMPROVEMENT PROJECTS- PROPOSED MIDYEAR REVISED Estimated FY25 Unassigned Fund Balance before CIP:

PARKS & RECREATION

STREETS

HOUSING SUCCESSOR AGENCY
Attachment B
Agenda Item No. 13 Page 23 of 24 CC Agenda 04-07-2025
Project # Capital Project
FY2024/25
Total Budget General Fund
(101)
Drainage Asm
District (201) Gas Tax (204) Grant Fund (210) ARPA (211) Housing
Successor
Agency (213) Water (301)
Wastewater
(303)
Solid Waste
(304) Housing (701)
RDA Bond
Proceeds (872)
FY24/25 CAPITAL IMPROVEMENT PROJECTS- PROPOSED MIDYEAR REVISED FA2201 PD Remodel- AV Room & Repipe 281,000$ 281,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ FA2205 Industrial Avenue Exterior Renovations 50,000$ -$ -$ -$ -$ -$ -$ -$ -$ 50,000$ -$ -$ FA2206 PW Breakroom Remodel 11,400$ 11,400$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ FA2303 City Hall Roof Ladder 65,000$ 65,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ FA2304 PW - New Generator 80,000$ 80,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ EN2402 Underground Storage Tank- Remove and Replace 680,000$ 680,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ EN2403 Public Works Fire Main Separation 27,000$ 27,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ EN2503 Traffic Signal Controller Upgrades (35k each) 70,000$ -$ -$ 70,000$ -$ -$ -$ -$ -$ -$ -$ -$ EN2504 Hueneme Beach Walkways 281,384$ 148,384$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 133,000$ WT2406 10" Water Main on Port Hueneme Rd Design and Construction 189,000$ -$ -$ -$ -$ -$ -$ 189,000$ -$ -$ -$ -$ WT2501 Water Master Plan Update 90,000$ -$ -$ -$ -$ -$ -$ 90,000$ -$ -$ -$ -$ WW2207 Pleasant Valley Storm Drain Rehab (Port City Plaza) Ph1-2 405,000$ -$ -$ 55,000$ -$ 350,000$ -$ -$ -$ -$ -$ -$ WW2406 Pleasant Valley Lift Station Pumps 61,000$ -$ -$ -$ -$ -$ -$ -$ 61,000$ -$ -$ -$ WW2407 Ventura Rd Forcemain Emergency Rebuild 2,250,000$ -$ -$ -$ -$ -$ -$ -$ 2,250,000$ -$ -$ -$ WW2502 Evergreen Lane Storm Drain Rehab 20,000$ 20,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ WW2503 Scott & Ponoma Storm Drain 20,000$ 20,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ WW2504 Pearson Road Storm Drain (Pearson to Bard) 3,000$ 3,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ WW2505 Sewer System Pipe Lining 300,000$ -$ -$ -$ -$ -$ -$ -$ 300,000$ -$ -$ -$ WW2506 Pleasant Valley Station Wetwell Lining 65,000$ -$ -$ -$ -$ -$ -$ -$ 65,000$ -$ -$ -$ WW2507 Citywide Manhole Rehab FY25 140,000$ -$ -$ -$ -$ -$ -$ -$ 140,000$ -$ -$ -$ WW2508 Seaview Station Wetwell Liner & Replacement 45,000$ -$ -$ -$ -$ -$ -$ -$ 45,000$ -$ -$ -$ Totals: 17,950,458$ $5,959,114 $0 $666,897 $4,176,547 $3,536,000 $147,500 $309,000 $2,891,000 $80,000 $0 $184,400 Estimated Unassigned Fund Balance at FY25 Year-End: $8,348,817 $600,166 $3,173,973 $0 $506 $5,029,844 $16,029,612 $1,877,418 $2,550,286 $0 $69,639 Note: Grant Funding is appropriated when presenting Grant Award to Council - projects may be delayed if grant funding is not received Grant Fund and Housing Fund balances are shown as forced to zero fund balance as they are funded via reimbursements

WASTEWATER

ENGINEERING
WATER

FACILITIES
Agenda Item No. 13 Page 24 of 24 CC Agenda 04-07-2025
DATE: April 7, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Brian Popovich, City Manager’s Analyst
SUBJECT: ESTABLISHMENT OF A CENTENARIAN RECOGNITION PROGRAM RECOMMENDATION:

It is recommended that the City Council authorize the creation of a Centenarian Recognition Program to honor and recognize Port Hueneme residents that have reached the milestone of 100 years of age or older.

BACKGROUND/ANALYSIS:

Recognizing centenarians fosters a sense of community pride, celebrates longevity, and honors residents who have contributed to the history and culture of Port Hueneme.

Several cities across California and the nation have implemented successful centenarian recognition programs that provide certificates, proclamations, or special acknowledgments during council meetings or community events.

Staff proposes the creation of a Centenarian Recognition Program where residents reaching the age of 100 will be recognized by:
• Receiving a formal City proclamation;
• Optional, recognition at a City Council meeting;
• Optional, inclusion in the City's monthly newsletter and social media platforms to highlight their personal histories or contributions to the community.

Eligible nominees must be current residents of Port Hueneme or have resided in Port Hueneme for the majority of their lives. Additionally, nominees or their representatives must complete and submit the Centenarian Recognition Program application form at least 30 days prior to the issuance of the proclamation.

If desired by Council, an application form (Attachment A) has been created and will be made available to residents wishing to participate in the program.

Agenda Item No. 14 Page 1 of 3 CC Agenda 04-07-2025
Centenarian Recognition Program
August 7, 2025

FISCAL IMPACT:

Minimal fiscal impact is anticipated. Staff does not anticipate a high volume of nominations, and very little staff time will be required to draft proclamations. Additionally, any printing costs associated with including recipients in the City's monthly newsletter are already accounted for within existing budget allocations.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Support and establish programs and events that created a strong sense of community pride and a connection to our history and heritage ATTACHMENTS:

A. Centenarian Recognition Nomination Form
Agenda Item No. 14 Page 2 of 3 CC Agenda 04-07-2025

CENTENARIAN RECOGNITION NOMINATION FORM
The City of Port Hueneme is proud to recognize current residents, or residents who have lived the majority of their life in Port Hueneme that have reached the remarkable milestone of 100 years of age or older. To nominate a centenarian for recognition, please complete and submit this form to the City Manager’s Office.

Centenarian’s Information:

Full Name: _____________________________
Date of Birth: ___________________________
Address: __________________________________________________ Length of Residency in Port Hueneme: _________________
Brief Biography or Contributions to the Community (attach additional sheets if needed):
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Nominator Information:

Your Name: _______________________________
Relationship to Nominee: ________________________
Phone Number: _________________________
Email Address: ________________________________
Would you like to be honored at a City Council Meeting? Yes ______ No ______
If yes, would you be available to attend the Council Meeting in-person? Yes ______ No ______
Please return completed forms to: City Manager’s Office City of Port Hueneme
250 N. Ventura Road
Port Hueneme, CA 93041
Or email to: [email protected]
Attachment A
Agenda Item No. 14 Page 3 of 3 CC Agenda 04-07-2025
DATE: April 7, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Brian Popovich, City Manager’s Analyst
SUBJECT: FORMATION OF A VETERANS ADVISORY COMMISSION
RECOMMENDATION:

It is recommended that the City Council discuss and provide direction on the formation of a Veterans Advisory Commission, and if desired, direct staff to prepare a resolution with desired criteria to establish the Veterans Advisory Commission.

BACKGROUND/ANALYSIS:

At the March 3, 2025, City Council meeting, Mayor Pro Tem Lopez requested staff explore establishing a Veterans Advisory Commission. The goal is to effectively address veteranrelated matters by drawing upon community expertise and increasing community engagement. Staff reviewed advisory commissions in Menifee, Chula Vista, and Riverside County to help create a framework for Council consideration.

In an effort to form the Veterans Advisory Commission, staff has prepared a potential framework that Council can utilize as a template or guideline for developing the Commission. This framework is intended to assist in generating ideas and providing initial direction, but it can be altered according to the Council’s preferences, and the City Council may modify criteria, or add or remove depending on its goals.

Based on a review of similar commissions, the proposed purpose and intent of the Veterans Advisory Commission include serving as an advisory body to the City Council on veteran-related issues. This commission would utilize specialized knowledge and experience from community members to:
• Facilitate meaningful engagement with the local veteran community. • Enhance access to veteran benefits and resources.
• Assist in planning and promoting veteran-focused events and initiatives.

Proposed responsibilities of the Veterans Advisory Commission include providing policy recommendations to City Council, acting as a liaison between veteran organizations and City representatives, and promoting community awareness of veteran affairs. The Agenda Item No. 15 Page 1 of 3 CC Agenda 04-07-2025
Veterans Advisory Commission
April 7, 2025

Commission would also participate in planning city-sponsored veteran recognition events, including Memorial Day and Veterans Day ceremonies. Additional responsibilities include:
• Supporting veteran outreach efforts.
• Addressing protocol matters related to military and patriotic observances. • Advocating for improved access to veterans' benefits provided by federal, state, county, and local agencies.
• Conducting community education and outreach to raise awareness of veteranrelated issues and available resources. • Identifying needs within the veteran community and proposing viable solutions or initiatives.

Note, due to timing and this year’s Memorial Day Event planning already underway, review of events would begin with Veteran’s Day planning.

The commission could be composed of a five-member body, appointed similarly to the existing Citizens Advisory Commission and Measure U Committee. Each City Councilmember, including the Mayor, would appoint one commission member. Members shall serve a term of four (4) years, expiring on January 31st following the expiration of the appointing Council Member's term. When there is a creation of a new Commission the term shall be the length of time remaining for the appointing Council Member, expiring the 31st day of January following said expiration, for the first term only. Members would be required to be residents of Port Hueneme and registered voters. Veteran or military affiliation would not be a requirement to serve on the commission.

The Veterans Advisory Commission would meet quarterly, adhering to the Ralph M.

Brown Act. Additional meetings could be scheduled as necessary to respond to specific or urgent veteran-related issues or projects.

FISCAL IMPACT:

Although there are no fiscal impacts with the recommended action of forming a Veterans Advisory Commission, future fiscal impacts would be based upon the parameters or any projects or programs that are developed and recommended by the Commission. Future programs, projects, and staff time would need to be assessed and budgeted for in the corresponding years’ budget.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders • Identify and organize Issue-Centric Focus Groups/Teams to optimally deploy shared resources
Agenda Item No. 15 Page 2 of 3 CC Agenda 04-07-2025
Veterans Advisory Commission
April 7, 2025

ATTACHMENTS:

None.

Agenda Item No. 15 Page 3 of 3 CC Agenda 04-07-2025
DATE: April 7, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: ANNUAL REVIEW OF THE CITY COUNCIL POLICY AND PROCEDURES

MANUAL AND RESOLUTION APPROVING AN AMENDMENT
RECOMMENDATION:

It is recommended the City Council consider the attached Policy and Procedures Manual, make such revisions, additions or deletions it deems necessary and adopt the attached resolution approving the Manual as modified.

BACKGROUND/ANALYSIS:

It is a good practice for the City Council to adopt a policy and procedures manual which clearly states the standards to which the City Council members will hold themselves to.

Many cities have also implemented a practice of reviewing the policy and procedures manual annually and having each Councilmember acknowledge the manual annually, to ensure awareness of those standards. The City began this practice last year, and this year will be the second annual review.

On October 19, 2020 the City Council provided direction regarding the preparation of a Council Policy and Procedures Manual. Subsequently, a draft manual was presented, reviewed and a revised version was approved on November 16, 2020, with a vote of 4-1.

The motion to approve the Manual included the provision that the Council would amend and update the document at its discretion.

On September 19, 2022 the City Council requested that the Manual be amended to incorporate anti-bullying and anti-harassment language. On November 7, 2022 the Council approved a modified version which incorporated such provisions within Chapter 5 subsection B.2.

On June 3 and June 17, 2024, the City Council reviewed and updated the Manual.

Changes approved on June 17, 2024, included:
• Chapter 2 V.B.3 (Councilmember Conduct)
o Amend language to expand the application of ‘civility and decorum’ language to activities and communications outside of City Council meetings.

Agenda Item No. 16 Page 1 of 37 CC Agenda 04-07-2025
Council Policy and Procedures Manual
April 7, 2025

• Chapter 2 V.B.10 (Positive Workplace Environment)
o Amend the language to include fellow members of the City Council in the list of persons for whom Councilmembers shall support a positive and constructive workplace environment.
• Chapter 6 II.A.1 (Use of City Letterhead)
o Remove reference to use of title on personal matters. • Chapter 6 II.A.2 (Personal Stationery)
o Include language for Councilmember’s to use when utilizing their title on personal stationery.
• Chapter 6 III.A (Issue Position Statements)
o Add language that clarifies that Councilmember correspondence shall clearly indicate that statements represent their individual opinion.

During recent City Council meetings, Councilmembers expressed interest in potential amendments or additions to the Policy and Procedure Manual. This agenda item allows the Council to consider staff’s proposed modifications and consider any additional amendments or additions it deems necessary. The two topics discussed recently include:
1) Expressly stating that the Manual applies to City Commissioners. Currently, the Manual states that it is applicable to all elected officials, officers, and employees of the City. Council may wish to clearly consider stating whether it is also applicable to City Commissioners. 2) Records Request Protocols: A recent City Council discussion focused on whether the City Council should have a policy that requires all Councilmembers to be informed of any record request related to any and all Councilmembers, and/or made by any and all Councilmembers. Council may wish to provide direction on this topic.

STRATEGIC PLAN:

Primary Strategic Pillars and Initiatives:

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
FISCAL IMPACT:

There is no anticipated fiscal impact as a result of the recommended action.

ATTACHMENTS:

A. Resolution Adopting City Council Policy Manual
B. City Council Policy and Procedure Manual
Agenda Item No. 16 Page 2 of 37 CC Agenda 04-07-2025
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, AMENDING THE CITY COUNCIL POLICY AND PROCEDURES MANUAL
WHEREAS, in February of 2001, the City Council adopted the Council Norms and Protocols, which had undergone revisions during the years; and WHEREAS, the necessity of a more robust Council Policy and Procedures Manual became apparent with the City Council requesting a new and comprehensive Manual in 2019; and
WHEREAS, on October 19, 2020, the City Council requested the development of a Council Policy and Procedures Manual including a streamlined process to request agenda items, and such Manual was adopted by resolution of the Council on November 16, 2020; and WHEREAS, on September 19, 2022, the City Council requested revisions to the City Council Policy and Procedures Manual to address the issues of bullying and harassment; and WHEREAS, a revised version of the City Council Policy and Procedures Manual, incorporating anti-bullying and harassment language, was adopted by resolution on November 7, 2022; and
WHEREAS, a revised version of the City Council Policy and Procedures Manual, was reviewed on June 3, 2024, modified and adopted on June 17, 2024, which included modifications focused on Councilmember Conduct, Positive Workplace Environment and City Council Communications (letterhead and identification processes); and WHEREAS, it is best practice for the City Council to conduct periodic reviews of this Manual; and
WHEREAS, at recent City Council meetings, Councilmembers have expressed interest in considering additional amendments to the Manual.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The above recitals are true and correct and hereby incorporated by this reference.

SECTION 2: The revised City Council Policy and Procedures Manual attached hereto as “Attachment A,” together with such modifications may be made during discussion by a majority of the City Council prior to adoption of this Resolution, shall be the official manual for all subjects relating to the City Council covered therein.

SECTION 3: The City Manager, or his designee, shall make any grammatical or nonsubstantive changes to this Manual as may be required from time-to-time without the consent of the City Council. Any substantive change may only be accomplished through Resolution.

SECTION 4: This Resolution shall take effect immediately upon its passage.

SECTION 5: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

Attachment A
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PASSED, APPROVED, AND ADOPTED, this 7
th day of April, 2025
Martha R. McQueen-Legohn, Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
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Attachment A
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CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the Regular meeting of the City Council on the 7
th day of April, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 16 Page 6 of 37 CC Agenda 04-07-2025
Adopted 11.20.20
Rev. 11.7.22

City Council Policy and Procedures Manual
City of Port Hueneme
Attachment B
Agenda Item No. 16 Page 7 of 37 CC Agenda 04-07-2025
Adopted 11.20.20
Rev. 11.7.22

TABLE OF CONTENTS
TABLE OF CONTENTS i
CHAPTER 1 ‐ INTRODUCTION AND PURPOSE 1
CHAPTER 2 ‐ ROLE OF CITY COUNCIL 2
CHAPTER 3 ‐ MEETING RULES OF CONDUCT AND DECORUM 8
CHAPTER 4 ‐ ADMINISTRATIVE MATTERS 16
CHAPTER 5 ‐ RELATIONSHIP AND CONDUCT 19
CHAPTER 6 ‐ COMMUNICATION AND REPRESENTATION 24
CHAPTER 7- ACKNOWLEDGEMENT AND ENFORCEMENT _______________________________28 Agenda Item No. 16 Page 8 of 37 CC Agenda 04-07-2025

CHAPTER 1 ‐ INTRODUCTION AND PURPOSE
I. PURPOSE OF MANUAL
A. Compile, Revise and Adopt Rules and Policies. By adopting this Policies and Procedures Manual (“Manual”), the City Council of the City of Port Hueneme (the “City Council” or “Council”) hereby establishes updated Rules of Procedure for the preparation of its agendas, conduct of its meetings and transaction of other City Business. In addition, by adopting this Manual, the City Council further compiles, consolidates, updates, and supersedes any prior Council Policies, Resolutions, rules and related administrative procedures that have been formally adopted by the City Council addressing the subject matter and/or the topics discussed herein.

B. Provide Standards and Guidance. The purpose of this Manual is to set a standard of professionalism for the conduct of the City Council’s business. Port Hueneme has a long and proud tradition of open government and civil, intelligent public discourse. This Manual isintended to enhance public participation and Council debate so that the best possible decisions can be made for Port Hueneme. While attempting not to be overly restrictive, procedures, policies, codes of ethics and conduct are being established and/or clarified so that expectations and practices are clearly articulated to guide City Councilmembers and staff in their day-to-day conduct and actions.

C. Ease of Reference. Having the majority of the rules, procedures, practices and policies (hereinafter collectively “Rules”) of the Port Hueneme City Council consolidated and contained in a single, easily accessible document will clarify expectations and responsibilities and streamline the conduct of meetings and other City Council business in the public interest.

II. EFFECTIVE DATE AND PERIODIC REVIEW/UPDATE OF MANUAL A. Effective Date. The Rules contained in this Manual shall be in effect immediately upon their adoption by City Council resolution and shall remain in effect until such time as this Manual is amended and new Rules are adopted and/or updated by City Council resolution.

B. Review. The City Council may review and/or revise this Manual at such times and with such frequency as it determines.

III.APPLICABILITY
The Rules set forth in this Manual are applicable to all elected officials, officers, and employees of the City. Acceptance of these policies shall be evidenced by a signed statement by all those who are affected. The City Council, by resolution and with an affirmative vote of no less than four Councilmembers (above 66 percent or two-thirds majority), shall adopt, periodically review and amend these policies as the Council may deem necessary. Any such amendments shall be documented by Resolution and become effective immediately upon adoption.

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CHAPTER 2 ‐ ROLE OF CITY COUNCIL
I. OVERVIEW
A. City Council/City Manager Form of Government. Port Hueneme has a City Council/City Manager form of government, which is typical of the vast majority of cities in California. Every organization needs a single person to manage it. In the Strong Mayor form of government, the Mayor is the chief executive officer, but in our form of government, that person is the City Manager.

This form is predicated on and intended to operate largely like a board of directors/chief executive officer situation in corporations. Just as corporate board members have no role or authority in the daily management of the corporation, Councilmembers have no role in the daily management of the City, the means of implementing Council policy and similar matters. The opportunity to address concerns on such matters comes in public meetings or in certain situations in closed session. As a rule, Councilmembers should not attend meetings of City staff, meetings of City staff with outside parties or other non-public gatherings whereby the business of the City is being conducted, unless specifically invited by the City Manager. Further, a Councilmember should not engage in negotiations of any kind on behalf of the City.

B. City Council, etc. One of the fundamental tenets of city governance is recognizing that the City Council acts as a body. No individual Councilmember has extraordinary powers beyond those of other members. Although the Mayor and the Mayor Pro Tempore (“Pro Tem”) have additional ceremonial, parliamentary and administrative responsibilities as described elsewhere in this Manual—with respect to the establishment of policies, voting, and in other significant areas— all members are equal.

C. Establishment of City Policy. City Policy is established, and direction is given to the City Manager by a majority vote of the Council. Neither the Mayor nor the Mayor Pro Tem has veto power or any other policy-making authority beyond that of the other Councilmembers.

D. Decisions of Majority of Body Binding on City Council. While individual Councilmembers may disagree with decisions of the majority, a decision of the majority binds the City Council to a course of action and provides City staff with direction to follow. Similarly, City staff is responsible to ensure that the policy set by the City Council is implemented and upheld consistent with the wishes of the majority. Implementation of City Council policy by staff does not reflect a bias against Councilmembers who held a minority opinion on an issue.

II. COUNCIL ELECTION AND GOVERNANCE
The Mayor and Mayor Pro Tem will be appointed by a majority vote of the entire membership of the City Council. The City Council shall consider the appointment of the Mayor and Mayor Pro Tem for one-year terms at the first regular meeting in December of every year, following the certification of election results and seating of new City Councilmembers, if applicable. The newly appointed Mayor and Mayor Pro Tem assume their positions immediately following the majority vote.

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III.ROLE AND DUTIES OF MAYOR
A. Official Ceremonial Head of City. The Mayor is recognized as the official head of the City for all ceremonial purposes and shall perform such other duties consistent with the office as set forth in this Manual and as may be delegated to the Mayor by majority vote of the City Council.

B. Presiding Officer. The Mayor is the Presiding Officer at all meetings of the City Council and acts as the chair, except as specified in Section G below. In this role, the Mayor has authority and discretion to:

1. Preserve order at all Council meetings;

2. Enforce (or cause to be enforced) the Meeting Rules of Conduct and Decorum as set forth in Chapter 3 of this Manual;

3. Determine the order of business, with majority consent, at meetings of the City Council.

C. External Communication of Policy. As the official spokesperson for the City, the Mayor is to faithfully communicate the will of the Council majority in matters of policy.

D. Seating Arrangement for City Council. The Mayor assumes the center chair on the dais and the Mayor Pro Tem sits immediately to his or her (or their) right. The seating arrangements for the remaining Councilmembers shall be as determined among the three of them, except, in the case of disagreement or absence of a Councilmember, the Mayor shall determine final seating. The seating arrangement of the Councilmembers shall be determined, following each Council reorganization of officers necessary or in the change in status of a Councilmember under the provisions of this Manual.

E. Signing Documents. The Mayor, whenever available, shall sign all ordinances, resolutions and other documents that have been adopted and authorized by the City Council which require an official signature. However, the City Manager or another City official may sign certain documents when so authorized by Council action and/or the provisions of the Port Hueneme Municipal Code.

F. Absence of Mayor. In the absence of the Mayor, the Mayor Pro Tem performs the duties of the Mayor, including acting as the Presiding Officer at meetings. When both the Mayor and the Mayor Pro Tem are absent from any meeting of the Council, the City Clerk shall call the Council to order, whereupon a member of the Council shall be elected temporary Presiding Officer who shall serve until the arrival of the Mayor or Mayor Pro Tem, or until adjournment, whichever occurs first.

IV.ROLE AND DUTIES OF ALL COUNCILMEMBERS
A. Advance Preparation for Meetings.

1. Prior Review of Agenda Materials. Prior to attending Council and committee meetings, study sessions and/or workshops, Councilmembers shall read or otherwise familiarize themselves with each agenda and supporting documentation for the items thereon.

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2. Seek Prior Clarification of Agenda Materials. Whenever possible, Councilmembers should request answers to questions on agenda items and attachments from the City Manager, to the extent required, prior to the meeting at which they are to be discussed. Resolving questions with City staff prior to each public meeting will enhance and clarify agenda items and move the agenda forward in a timely manner. Councilmembers should refrain from giving direction to any staff member as to do so is outside their authority and undermines the authority of the City Manager. No councilmember has the right to require insertion of particular material in the staff report or agenda packet.

3. Avoid Unfair Surprise. Councilmembers are urged to advise the City Manager in advance of issues or questions they intend to bring up at a public meeting. This refers to issues and questions that City staff would not normally anticipate or have researched for that particular meeting.

B. Councilmember Appointments And Assignments. Councilmember nominations for appointment to City boards, commissions and committees, must be confirmed by an affirmative vote of not less than three (3) Councilmembers. Such approval is also required for Councilmember appointments to boards, commissions and committees of outside agencies on which Councilmembers serve as representatives of the City.

C. Council Vacancies. Whenever a vacancy occurs in the office of a City Councilmember, the City Council will fill the vacancy by appointment or special election in accordance with the procedures set forth in Government Code section 36512 or the provisions of any ordinance adopted by the City Council thereunder.

D. Leadership, Goals and Policy. City Councilmembers are elected to provide leadership in setting goals and in formulating policies. The City Council is the focal point for identifying and interpreting the wishes of the residents and translating these into specific programs. Successful goal setting and policy formulation largely depend on a good working relationship amongst the Council and between the Council and the City Manager. Under the City Manager’s direction, staff can provide assistance in analyzing the City’s needs, suggesting action programs, and calculating the costs of proposals. However, the Council has the final responsibility for establishing local policies and determining services and budget levels appropriate for the City.

E. Engaging in Legislative and Quasi-Judicial Decisions/Acts. Almost all actions or decisions made by the City Council fall into one of two categories: legislative or quasi-judicial.

1. Legislative. These actions/decisions formulate rules to be applied to all future cases.

Examples include, but are not limited to: adoption and amendments to municipal codes; general plans; zoning codes; and personnel regulations. These actions are generally taken by ordinance or resolution.

2. Quasi-Judicial. While legislative actions establish public policy and rules applicable to groups of property or people, quasi-judicial proceedings affect individual properties or parties.

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Quasi-judicial proceedings involve the application of established standards to individual facts to determine specific rights or to take specific actions under existing law.

3. Due Process. The distinction between these two types of acts/decisions comes into play in the due process afforded to parties in quasi-judicial actions (particularly in the public and appeal hearing context).

V. CODE OF ETHICS FOR COUNCILMEMBERS
A. Intent and Purpose. To assure public confidence in the integrity of local government and its effective and fair operation, this Code of Ethics provides a framework for day-to-day actions and decision-making by Councilmembers and represents a commitment to uphold a standard of integrity beyond that required by law. The residents and businesses of Port Hueneme are entitled to a fair, ethical and accountable local government which has earned the public’s full confidence for integrity, and to ensure the effective functioning of democratic government, the City Council requires that:

1. Public officials, both elected and appointed, comply with both the letter and spirit of the laws and policies affecting the operations of government;

2. Public officials be independent, impartial and fair in their judgment and actions;

3. Public office be used for the public good, not for personal gain; and

4. Public deliberations and processes be conducted openly, unless legally confidential, in an atmosphere of respect and civility, both as between Councilmember and between the City Council and other peers, staff and the public.

B. Principles and Standards. The principles and standards of ethical conduct for Port Hueneme City Councilmembers are hereby established as set forth below.

1. Act in the Public Interest. Recognizing that stewardship of the public interest must be their primary concern, Councilmembers will work for the common good of the people of Port Hueneme and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the Port Hueneme City Council.

2. Comply with the Law. Councilmembers shall comply with the laws of the nation, the State of California and the City of Port Hueneme in the performance of their public duties.

3. Councilmember Conduct. The professional and personal conduct of Councilmembers must be above reproach and by the law must avoid even the appearance of impropriety, which is critically important for maintaining a positive and productive image of city governance. While it is understood that Councilmembers enjoy First Amendment rights, they should practice civility and decorum in discussions, and debate, and activities and communications both inside and outside of City Council meetings, and must refrain from abusive conduct, personal charges Agenda Item No. 16 Page 13 of 37 CC Agenda 04-07-2025

of unsubstantiated allegations, disclosure of confidential information or verbal attacks upon the character or motives of other members of the Council, boards, commissions, staff or the public which has the effect of disrupting the City's business and bringing the City’s government into dispute.

4. Respect for Process. Councilmembers shall perform their duties in accordance with the processes and rules of order established by the Council governing the deliberation of public policy issues, meaningful involvement of the public and implementation of policy decisions of the Council by City staff.

5. Decisions Based on Merit. Councilmembers shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations. Councilmembers are free to apply personal ideology to their deliberations but shall not allow personal feeling about an applicant or matter before the Council affect their judgment.

6. Conflict of Interest. In order to assure their independence and impartiality in the City’s best interest, Councilmembers shall not use their official position to make or influence decisions in which they know of, or have reason to know of, a conflict of interest of any nature. The provisions of this Section are in addition to the requirements of the Political Reform Act (Gov.

Code §§ 81000 et seq.) and regulations enacted by the Fair Political Practices Commission (‘FPPC”).

7. Confidential Information. Councilmembers shall respect the confidentiality of information concerning the property, personnel or affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their political, personal, financial or other private interests.

8. Use of Public Resources. Councilmembers shall not use public resources, such as City staff time, equipment, supplies or facilities, for private gain or personal purposes.

9. Advocacy. Councilmembers shall represent the official policies or positions of the Council, to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Councilmembers shall explicitly state they do not represent the opinion of the entire Council.

10. Positive Workplace Environment. Councilmembers shall support the maintenance of a positive and constructive workplace environment for City employees, fellow members of the City Council, members of the public private residents and businesses dealing with the City.

Councilmembers should always address City employees, whether in public or in private, with courtesy and respect. Any concerns which a Councilmember may have regarding the performance of a City employee should only be raised in private with the City Manager.

Councilmembers have no legal right or authority to act as the superior, employer or supervisor of any City employee. Individual Councilmembers shall direct all concerns through the City Manager.

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11. Policy Role of Councilmembers. Councilmembers shall respect and adhere to the CouncilManager structure of Port Hueneme City government. In this structure, the City Council determines the policies of the City with the advice, information and analysis provided by the public, boards and commissions, and City staff. Councilmembers shall not interfere with the administrative functions of the City or the professional duties of City staff, nor shall they impair the ability of staff to implement Council policy decisions.

12. Substance Policy. Recognizing that a Councilmember should at all times have their intellectual and cognitive functions unimpaired, and should set examples of responsible leadership for the entire community, Councilmembers shall refrain from the use of any substance, legal or illegal, which is known to impair judgment, including, without limitation, alcohol, cannabis products, prescription drugs which result in impaired abilities or substances illegal under the laws of the State of California or the ordinances of the City, and shall do so for a period of not less than twelve hours before performing any duty or obligation of a Councilmember.

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CHAPTER 3 ‐ MEE TI N G R ULES O F C O N DUCT AN D D E CO R UM I. PARLIAMENTARY RULES AND GENERAL AGENDA ITEM PROCESS
A. Rosenberg’s Rules. Except as otherwise provided in this Manual, the proceedings of the Council at meetings shall be generally guided by the latest revised edition of Rosenberg’s Rules of Order.

However, no ordinance, resolution, proceeding or other action of the City Council shall be invalidated, or the legality thereof otherwise affected, by the failure or omission to observe or follow said rules.

B. General Process for Handling Agenda Items. The following process is the normal order of business for agenda items, except for public hearings.

1. Presiding Officer announces the current agenda item.

2. Staff presents its report (as needed), either by way of a written staff report or by in-person oral presentation.

3. Councilmembers may ask questions of staff if they so desire.

4. The Presiding Officer opens the item for public comment.

5. The Council asks any follow up questions of staff.

6. The Council discusses, deliberates, and takes action through a valid motion as described in this Chapter. Thereafter, a vote of the Council carries the motion, as described herein.

C. Councilmember Agenda Requests. To place an item on a future agenda, any Councilmember (including the Mayor) may make a motion or request to do so during the “Request for Future Agenda Items” portion of the Agenda, which shall be the last item on the agenda pursuant to the following rules:

1. Second and Majority Vote Required. For a requested item to appear on a future City Council Agenda, a motion for the item must receive a second and be approved by a majority of the Council.

2. No Discussion. There may be no discussion of the substantive merits of the requested item and no discussion regarding possible action related to the requested item. The only action to be taken is a second followed by a vote to determine whether the item will be included in a future agenda.

3. Timing Direction. Requests should avoid a proposed timeframe unless absolutely necessary.

The City Manager shall have discretion in determining an appropriate time to schedule requested agenda items after considering priorities, personnel resources, and budgetary considerations. If a motion on a requested item includes a specific timeframe by which to have the item placed on an Agenda, the City Manager shall be consulted before the vote is taken. A date specific scheduled item should only be considered if failing to do so would create an unacceptable financial or legal risk. No substantive discussion of the item may occur except to advise the Council on the ability to meet the timing request.

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4. Requests for Recurring Agenda Items. Requests to have recurring agenda items or reiterated requests for the same item are strongly discouraged and will not be permitted, unless a recurring request is approved by a majority vote of the Council.

II. RULES OF DISCUSSION AND DEBATE
A. Discussion Procedure. While discussing any question under consideration by the Council, it shall be the duty of the members thereof to remain seated and address their remarks to the Presiding Officer and their fellow members. Any remarks or orders to the audience shall be addressed by the Presiding Officer, or with his/her permission, by members of the Council.

B. Presiding Officer. The Presiding Officer shall have the authority to prevent the misuse of the legitimate form of motions, the abuse of privilege of renewing certain motions, or the obstruction of the business of the City Council. The Presiding Officer may preserve orderly business by ruling such motions out of order. In so ruling, the Presiding Officer shall be courteous and fair and shall presume that the moving party is making the motion in good faith. The Presiding Officer may move, second, debate and vote from the chair and may adjourn a meeting by a simple declaration thereof in the absence of a protest by any Councilmember.

C. Councilmembers to Address Presiding Officer. Every Councilmember desiring to speak shall first address the chair, gain recognition by the Presiding Officer and shall confine himself/herself to the question under debate, avoiding personalities and crude language.

D. Questions to Staff. Every Councilmember desiring to ask questions of city staff shall, after recognition by the Presiding Officer, address his/her question to the City Manager or the City Attorney, who shall be entitled either to answer the inquiry him/herself or designate a member of the staff for that purpose.

E. Germane Comments/Time Limit for Council. Councilmembers shall limit their comments to the subject matter, item, or motion being currently considered by the Council. A determination of relevance shall be made by the Presiding Officer, but may be appealed to the full Council within the limitations of the Brown Act. Councilmembers shall govern themselves as to the length of their comments. No Councilmember shall be allowed to speak more than once upon any particular item until every other Councilmember desiring to do so shall have spoken.

F. Interruptions. A Councilmember, once recognized, shall not be interrupted when speaking unless one of the following occurs: they are called to order by the Presiding Officer; a point of order or point of privilege is raised by another Councilmember; the speaker chooses to yield to a question by another Councilmember or for such other reasons as set forth in Rosenberg’s Rules. If a Councilmember is called to order while speaking, he/she shall cease speaking until the question of order is determined; and if interpreted to be in order, may proceed. Members of the city staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.

G. Point of Order. Any Councilmember may require the Presiding Officer to enforce the rules of the Council by raising a point of order. The point of order shall be ruled upon by the Presiding Officer, Agenda Item No. 16 Page 17 of 37 CC Agenda 04-07-2025

subject to the right of any Councilmember to appeal the ruling to the City Council. If an appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" The motion must be seconded to put it before the Council. A majority vote shall conclusively determine such question of order. The motion is debatable, and the Presiding Officer may participate in the debate.

H. Point of Privilege. Any Councilmember can raise a Point of General or Personal Privilege.

1. Point of General Privilege. Appropriate points of general privilege relate to anything that would interfere with the normal comfort of the meeting (such as the temperature of the room, or a malfunctioning microphone). If raised, the Presiding Officer would then ask the interrupter to “state your point.”

2. Point of Personal Privilege. The right of a Councilmember to address the Council on a question of personal privilege shall be limited to cases in which his/her integrity, character, or motives are questioned or where the welfare of the Council is concerned. A Councilmember raising a point of personal privilege may interrupt another Councilmember who has the floor only if the Presiding Officer recognizes the privilege.

I. Privilege of Closing Debate. Any Councilmember shall have the privilege of closing debate by calling or moving the previous question. Such a motion requires a two-thirds (2/3) vote of the Council to pass, which in councils having five (5) members is considered to require four (4) affirmative votes.

J. Motion to Reconsider. A motion to reconsider may be made only by a member who voted in the majority on the original motion. Such a motion may only be made at the same meeting as the original item, and only to correct inadvertent errors or to consider new information not available at the time of the vote. If the motion to reconsider passes, then the original matter is back before the Council, and the matter may be discussed and debated as if it were on the floor for the first time. After the reconsideration of the item has been acted upon, no other motion for reconsideration thereof will be made without the unanimous consent of the Councilmembers present. Matters which are quasi-judicial in nature or matters which require a noticed public hearing cannot be reconsidered.

K. Remarks of Councilmembers and Synopsis of Debate. A Councilmember may request through the Presiding Officer the privilege of having an abstract of his/her statements on any subject under consideration by the Council entered into the minutes. If the Council consents thereto, such statements shall be entered into the minutes.

L. Protest Against Council Action. Any Councilmember dissenting from or stating his/her protest against any action of the Council may request to have such dissent or protest entered into the minutes. Such dissent or protest to be entered into the minutes shall be in the following manner:
"I would like the minutes to show that I am opposed to this action for the following reasons …" M. Seconding of Motions Required. A motion by any Councilmember, including the Presiding Officer, may not be considered by the Council without receiving a second.

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N. Other Procedural Matters.

1. Time Limits. Each Councilmember should voluntarily abide by a five (5) minute time limit on all matters of discussion, including presentation items and comments made during “Reports from Councilmembers.”

2. Vote Unless Disqualified. All Councilmembers present at a meeting, when a question comes up for a vote, should vote for or against the question unless he/she is disqualified from voting by reason of a conflict of interest and abstains because of such disqualification. (a) A Councilmember stating disqualification will not be counted as a part of a quorum and will be considered absent for the purpose of determining the outcome of a vote on the matter.
(b) Any Councilmember who abstains for reasons other than disqualification in effect consents that a majority of the quorum may decide the question being voted upon, and any Councilmember so abstaining will be counted as present for purposes of establishing a quorum, but such abstention will not be considered an affirmative vote. The “present and voting” rule as described in Rosenberg’s Rules of Order applies. Unless a Councilmember states that he/she/they is/are abstaining due to a conflict of interest or other legal basis requiring disqualification, silence shall be recorded as a negative vote.

3. Presiding Officer to Call for Vote. The Presiding Officer shall call for the vote which shall be taken by voice affirmation or roll call at the Presiding Officer’s discretion, unless a recorded (roll call) vote is required by law. Except for action on certain matters specified by State law (e.g., Government Code section 36936 requiring a recorded affirmative vote of a majority of the entire membership of the body to adopt resolutions, orders for the payment of money, and non-urgency ordinances) a motion carries with a majority vote of a quorum of the City Council.

4. Tie Votes. Tie votes will be lost motions and may be reconsidered at a subsequent meeting upon a motion passed by the Council to reconsider the item at a subsequent meeting. If the matter involves an appeal, and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

5. Changing Vote. A Councilmember may change his/her vote only if he/she makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. A Councilmember who publicly announces that he/she is abstaining from voting on a particular matter shall not subsequently be allowed to withdraw his/her abstention.

Q. Conflict of Interest. Any Councilmember who has a conflict of interest regarding any matter being considered by the Council shall, in compliance with the provisions of the Political Reform Act and other applicable laws, declare the conflict, state the reason for the conflict, and leave the room during the discussion of that particular agenda item, unless it is a Consent Calendar item. When a Agenda Item No. 16 Page 19 of 37 CC Agenda 04-07-2025

Councilmember has a conflict regarding any item(s) on the Consent Calendar, they will abstain from voting on those specific items, and a separate vote will be conducted.

III. PUBLIC PARTICIPATION AND RULES OF DECORUM FOR COUNCIL, PUBLIC, AND STAFF.

A. Public Participation.

1. Manner of Addressing Council. To facilitate the orderly conduct of meetings, physical or otherwise, persons wishing to speak during public comment periods and at public hearings are requested to fill out speaker cards, email comments per City Clerk guidance, and provide them to the City Clerk prior to the start of the meeting or before a public hearing item is announced.

It should be noted that a speaker may not be required to submit a card or even to identify themselves. For physical meetings, during public comment periods and public hearings, each person desiring to address the Council should be requested to step up to the microphone at the podium, state his/her name for the record, state the agenda item he/she wishes to discuss, state whom he/she is representing, if he/she is representing an organization or other persons, and unless further time is granted by a majority vote of the Council, shall limit his/her remarks to three (3) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof and no questions shall be asked of a Councilmember or a member of the City staff or member of the audience without permission of the Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. For digital remote virtual meetings, the Presiding Officer or City Clerk will read public comments through the first 500 words of text (three (3) minute equivalent).

2. Spokesperson for Group of Persons. To expedite matters and avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter or item, it shall be proper for the Presiding Officer to request that a spokesperson be chosen by the group to address the Council; and in case additional matters are to be presented by any other member of said group, to limit the number of such persons addressing the council. In situations where more than ten (10) people wish to speak on an item, the Presiding Officer may place reasonable limits on the Public Comment period, including reducing the time allotted to each speaker to two (2) minutes and/or a specific time limit for the total presentation. Such time limits shall allow for full discussion of the item by interested parties or their representative(s). The purpose of this limitation is to ensure the Council can address its agenda and avoid repetitive comments and presentations.

3. After a Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first getting permission to do so by a majority vote of the City Council.

B. Rules of Decorum for Council, Public and Staff. Meetings of the City Council shall be conducted in an orderly manner to ensure that the public has a full opportunity to be heard and that the deliberative process of the Council is retained at all times. The Presiding Officer of the Council shall be responsible for maintaining the order and decorum of meetings. While any meeting of the City Council is in session, the following rules of order and decorum shall be observed:

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1. Councilmembers. While the council is in session, the members must preserve order, and decorum; and the members shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the Presiding Officer.
(a) E-Communication Prohibited. Except as specified in subdivision (b) below, Councilmembers shall not use E-Communication at any time during any meeting, including but not limited to, Open and Closed Sessions of the City Council. The use of Ecommunication is prohibited during Council meetings so that Councilmembers may remain attentive to members of the public, staff or others as they are speaking to the City Council.

E-Communication is defined as "electronic text, audio, or visual communication and attachments distributed via e-mail, telephonic service, websites, instant messaging, text messaging, twitter or comparable services."
(b) Exceptions for Emergencies. The limitation specified in subdivision (a), above, shall not apply to receipt of telephone calls or text messages from family members in the event of an urgent family matter. Councilmembers wishing to respond to such a message during the meeting shall do so during a recess, or shall excuse him or herself from the meeting after receiving permission of the Presiding Officer to place the return call or text in a manner that does not disrupt the meeting.
(c) Leaving Seats. Councilmembers shall not leave their seats during public hearing matter where the City Council is acting in a quasi-judicial manner, since to do so may cause the member to miss important evidence or testimony, without first obtaining the permission of the Presiding Officer which shall be reasonably given. If such permission is given, the Presiding Officer should halt the public hearing during the absence of the member. (d) Packing of Audience. It is inappropriate for a Councilmember to pack the audience for a specific agenda item.
(e) Exceptions for Digital Remote Virtual Meetings. The limitation specified in subdivision (a), above, shall not apply to receipt or transmission of telephone calls or text messages from or to City Staff when encountering technical issues during digital remote virtual meetings.

2. City Staff Members. City staff members and employees shall observe the same rules of order and decorum as are applicable to the City Council, with the exception that City staff members and employees may leave their seats during a meeting without first obtaining the permission of the Presiding Officer and they may also use e-communication tools as required to coordinate and facilitate meetings.

3. Persons Addressing the Council. The primary purpose of public comment periods at City Council meetings is to allow residents the opportunity to formally communicate with the City Council as a whole, but these comment periods should not be utilized as a substitute for any item that can be handled during the normal working hours of the city government. Each person Agenda Item No. 16 Page 21 of 37 CC Agenda 04-07-2025

who addresses the Council shall do so in an orderly manner and shall not make direct threats to any member of the Council, staff or general public. Any person who makes threatening statements or engages in any disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of any Council meeting shall, at the discretion of the Presiding Officer or a majority of the Council, be barred from further audience before the Council during that meeting.

4. Members of the Audience. No person in the audience at a Council meeting shall engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet, excessive clapping, or other acts which disturb, disrupt or otherwise impede the orderly conduct of any Council meeting. Any person who conducts him/herself in the aforementioned manner shall, at the discretion of the Presiding Officer or a majority of the Council, be barred from further audience before the Council during that meeting.

C. Enforcement of Decorum. The rules of decorum set forth above shall be enforced in the following manner:

1. Warning. The Presiding Officer shall request that a person who is breaching the rules of decorum be orderly and silent. If, after receiving a warning from the Presiding Officer, a person persists in disrupting the meeting, the Presiding Officer shall order such person to leave the Council meeting. If such person does not remove himself or herself, the Presiding Officer may order any law enforcement officer who is on duty at the meeting as sergeant-at-arms of the Council to remove that person from the Council Chambers.

2. Removal. Any law enforcement officer who is serving as sergeant-at-arms of the Council shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the Presiding Officer, it shall be the duty of the sergeant-at-arms to remove from the Council meeting any person who is disrupting the proceedings of the Council.

3. Motion to Enforce. If the Presiding Officer of the Council fails to enforce the rules set forth above, any member of the Council may move to require him or her to do so, and an affirmative vote of a majority of the Council shall require him or her to do so. If the Presiding Officer of the Council fails to carry out the will of a majority of the Council, the majority may designate another member of the Council to act as Presiding Officer for the limited purpose of enforcing any rule of this section which it wishes to enforce.

4. Adjournment. If a meeting of the Council is disturbed or disrupted in such a manner as to make infeasible or improbable the restoration of order, the meeting may be adjourned or continued by the Presiding Officer or a majority of the Council, and any remaining Council business may be considered at the adjourned or next meeting.

D. Public Communications. At a duly noticed meeting of the City Council, the Council shall not take action on matters brought up during Open Forum. The Council may, however, ask questions, Agenda Item No. 16 Page 22 of 37 CC Agenda 04-07-2025

express opinions (without engaging in deliberation) and direct City Staff to agendize the matter for formal consideration at a future meeting pursuant the process outlined in Chapter 3, Section I.

C. of this Manual.

1. For properly noticed agenda items, the Council shall give due consideration to all public communications received before taking action.

2. The City Manager or his/her designee shall take appropriate action on matters raised during Open Forum. This may include direct communication with the public speaker, and/or providing an action status summary to the Council as appropriate.

3. Although responses aren’t allowed during general public comments, responses to noticed agenda items are discouraged if public comments constitute a matter of opinion or raise questions unrelated to the City.

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CHAPTER 4 ‐ ADMINISTRATIVE MATTERS
I. ADMINISTRATIVE SUPPORT
General staff and administrative support to members of the City Council is provided through the City Manager’s Office. Administrative services including scheduling of appointments, receipt of telephone messages, and word processing related to city business matters are available as needed. Sensitivity to the workload of support staff members in the City Manager’s Office is appreciated. Please note that individuals may have other work assigned with higher priority.

II. MAIL, DELIVERIES AND E-MAIL
A. Correspondence from the Public. The City encourages the public to send correspondence to the entire City Council, either by traditional post or by e‐mail. Correspondence addressed to the City Council, which is received by the City Clerk or by any other officer or employee of the City, shall be deemed a public record upon receipt, except as set forth in the Public Records Act (California Government Code § 6250 et seq.) or other applicable law.

1. Authority of City Clerk. The City Clerk is authorized to open and examine all mail or other written communications addressed to the City Council and to give it immediate attention to the end that all administrative business referred to in said communication not necessarily requiring Council action may be acted upon between Council meetings. (a) The City Clerk maintains an office mailbox for each member into which written correspondence shall be placed and Councilmembers should check frequently. (b) The City Clerk may provide for a city courier to deliver materials to the homes of Councilmembers when materials are time sensitive.

2. Councilmember Responsibilities. If correspondence is received directly by a Councilmember without the City Clerk having opened and examined same, such Councilmember shall be responsible for providing such correspondence to the City Clerk that is required to be included with agenda materials, as set forth in the Brown Act. All such communications shall be deemed a public record upon receipt, except as set forth in the Public Records Act or other applicable law.

B. City-Issued E-mail Address. Each Councilmember is provided with a City of Port Hueneme domain e-mail address to receive e-mail from constituents, other members of the public, government agencies and for other City-related business purposes.

1. Status as Public Record. Pursuant to the Public Records Act, any e‐mail sent or received by Councilmembers using the City-issued domain e-mail address may constitute a public record and be disclosable upon the City’s receipt of a Public Records Act request.

2. Privacy Limited. Councilmembers have no reasonable expectation of privacy in any e‐mail correspondence received by them at their City of Port Hueneme domain e‐mail address.

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C. Communications Using Non-City Accounts/Devices. Messages or communications received by Councilmembers on their personal electronic devices or personal e-mail accounts concerning City business may also be subject to disclosure under the Public Records Act. Additional rules are set forth in Section IV, below.

D. Other Rules Relating to Correspondence. Any written correspondence or other materials, when distributed to all, or a majority of all, of the members of the City Council by any person in connection with a matter subject to discussion or consideration at a public meeting, are disclosable public records under the California Public Records Act and shall be made available upon request without delay, with the exception of communication from the City Attorney which are privileged.

Writings that are public records and that are distributed during a public meeting shall be made available for public inspection at the time of the meeting if prepared by City staff or a member of the City Council, or after the meeting if prepared by some other person. All writings referenced herein shall be provided to and documented with a received/filed date by the City Clerk.

E. Privileged Communications. Communication from the City Attorney to any Councilmember, staff member or consultant/agent of the city is normally privileged (i.e., not disclosable to third parties).

The same is true of written or oral communication made or received during Closed Sessions of the City Council. These privileges are “owned” by the City and may only be waived by a majority vote of the entire Council. A councilmember improperly releasing privileged information may be excluded from Closed Sessions by an order of the Superior Court concerning the case of Closed Session information, or removed from the distribution list of City Attorney communications if the City Attorney determines that removal is appropriate.

III. CITY-ISSUED EQUIPMENT
A. Equipment Provided. To enhance Councilmembers’ ability to communicate with staff and the public, city‐purchased equipment may be provided, such as computers, cell phones and access to City fax machines and e-mail system.

B. Limitations on Use.

1. Brown Act Considerations. The use of technological devices to communicate with a majority of other Councilmembers on any official action to be taken falls within the provisions of the Brown Act. Technological devices include, but are not limited to, phones, faxes, computer e‐mail, public access cable TV, and video. Use of such devices to pass information for the purpose of developing concurrence on action to be taken outside of a public meeting is prohibited.

2. Other Prohibitions. Personal use of City-issued equipment is prohibited in accordance with Government Code section 8314, except for such minimal and incidental use as specified therein.

3. Social Media. A member may not directly respond to a social media post regarding agency business that is made, posted, or shared by another member of the same legislative body, unless Agenda Item No. 16 Page 25 of 37 CC Agenda 04-07-2025

they are answering a public question, providing public information, or soliciting public information, and as long as majority of the legislative body do not use social media to discuss agency business among themselves, including commenting, replying, sharing, reacting or using digital icons such as emojis of GIF’s. This applies to personal electronic devices and accounts as well.

IV. USE OF PERSONAL ACCOUNTS AND PERSONAL ELECTRONIC DEVICES FOR

CITY BUSINESS
A. Status as Public Records. Text messages, emails, and other electronic communications that deal in some substantive manner with the conduct of City business created on, stored on, and/or transmitted by personal accounts or personal electronic devices may be subject to disclosure under the Public Records Act.

B. Limitations and Rules on Use. To the extent feasible, City-issued email accounts and electronic devices shall be used to conduct City business. Limited use of a private device or account for public business by Councilmembers is permissible, but discouraged. The following rules should be observed.

1. Urge Use of City Electronic Devices/Accounts. Councilmembers should urge persons sending electronic communications regarding City business to a personal account or device to instead utilize the City of Port Hueneme domain e-mail address, City-issued cell phone number or other official City electronic messaging account provided to the Councilmember.

2. When Communications Received on Personal Accounts/Devices. If Councilmembers receive electronic messages regarding City business on their personal electronic messaging account or device, or circumstances require them to conduct City business on a personal account or device, Councilmembers are urged to either:
(a) Copy ("cc") any communication from the City official's personal electronic messaging account or device to his/her City electronic messaging account; or (b) Forward the electronic communication to his/her City account as soon as feasible after the original creation or transmission of the electronic communication.

C. Compliance and Additional Policies. The City Council should comply with the above provisions and any additional administrative policies the Council adopts for City-wide application regarding procedures to be followed with respect to communications received on personal accounts and devices when Public Records Act requests are made.

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CHAPTER 5 ‐ RELATIONSHIP AND CONDUCT
I. RELATIONSHIP AND CONDUCT WITH CITY MANAGER
A. The City Council and City Manager Work as a Team. The City Council establishes policies for the overall operation of the City. The City Manager directs and is responsible for the day‐to‐day operations of the City.

B. Productive Relationship Requirements. To facilitate a productive relationship with the City Manager, the City Council shall:

1. Except for the purpose of requesting general information or assistance, deal with the administrative service under the City Manager solely through the City Manager.

Councilmembers should recognize that communications from individual councilmembers often carries the implication of an order or demand, even if made in the form of a request.

This is particularly true of requests for information on a matter where the Councilmember has a recognized position for or against the matter. Such requests should be made through the City Manager. Neither the City Council nor any member shall give orders to any subordinates of the City Manager, either publicly or privately. Contact may be made directly with Senior Management for the purposes of requesting information or assistance, as long as a copy of the communication is forwarded to the City Manager. Senior Management shall inform the City Manager of all Councilmember contact and should not interpret direct communication as an order;

2. Treat staff professionally and refrain from publicly criticizing the performance of, or belittling individual employees. Specifically, the City Council is expected to conform its conduct to the City’s anti-harassment policies as follows:
a. Individuals have the right to work in an environment that is free from discrimination, intimidation, ridicule, insult, or fear of reprisal/retaliation. Harassment is misconduct that can decrease work productivity, decrease morale, cause emotional damage, and/or cause physical damage. These negative effects can lead to serious economic implications, including, without limitation, high staff turnover, ineffective use of staff time, costly salary expenditures due to paying for ineffective use of staff time, employee absence due to the processing of staff complaints and personal leave, and withdrawal of federal or state funding, etc.;
b. The City Council shall refrain from unwelcome sexual advances, requests for sexual favors, and other verbal, physical, or visual conduct of a sexual nature that constitutes sexual harassment in violation of state and federal law; c. The City Council shall refrain from verbal harassment, which includes, but is not limited to, use of epithets, derogatory or lewd comments, slurs, jokes, putdowns, and Agenda Item No. 16 Page 27 of 37 CC Agenda 04-07-2025

criticism that does not serve any constructive purpose or advance the City’s mission in providing services to residents;
d. The City Council shall refrain from physical harassment, including, without limitation, assault, offensive touching, impeding or blocking free movement of any individual, physical interference with a member of staff in the performance of his or her duties, or any threat to accomplish same;
e. The City Council shall refrain from any visual forms of harassment, including, without limitation, offensive or obscene gestures, display of sexually suggestive materials, and other materials that do not serve any public interest; and f. Staff is strongly encouraged, but not required, to immediately inform the Councilmember harassing him or her that the behavior is unwelcome, offensive, or inappropriate, and to immediately report such conduct to the City Manager and/or City Attorney. Upon receipt of any complaint, the City Manager and/or City Attorney will immediately inform the City Council via memorandum of the received complaint with the complainant’s identifying information excluded. The City Council may request a future agenda item pursuant to the terms of this Policy and Procedures Manual for the purpose of enforcing Chapter 7 of this Manual.

3. Avoid involvement in personnel issues, except during City Council Closed Sessions regarding City Council‐appointed staff (City Manager and City Attorney), including hiring, firing, promoting, disciplining and other personnel matters;

4. Discuss directly with the City Manager any displeasure with a department or staff;

5. Understand that all written informational material requested to be prepared for individual Councilmembers shall be submitted to all Councilmembers; 6 Refer complaints to the City Manager and/or the City’s Customer Relationship Management (CRM) system for further processing. Staff shall be given adequate time to investigate and respond to such complaints;

7. Receive from the City Manager timely information regarding unusual events that the public would be concerned about; i.e., anyone wounded by gunfire, area cordoned off by police or fire, significant event, etc.

C City Manager – City Council Relations. The City Manager shall exhibit equal treatment, open access and uniform communication among all Councilmembers and City Staff with the goal of fostering the core values of trust, honesty and teamwork. The City Manager shall instill (and actively promote) these same principles among the department heads and City Staff.

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D. Council Communications. The City Manager shall keep the City Council apprised of significant community, organizational, political and media issues through such means as periodic newsletters, Council agenda reports and e-mail communications. Issues of particular interest include: (i) Claims against the City with the potential for signifcant adverse impacts to financial resources and/or the public perception of the City, (ii) major organizational changes including promotions, resignations, new hires and retirements; and, (iii) public safety/infrastructure events such as crimes and utility interruptions.

E. Media Protocols. The City Manager or his/her designee shall serve as the first point of contact for all media inquiries and shall issue press releases as circumstances warrant. All press releases, editorials and similar public pronouncements shall be shared with City Council prior to distribution.

II. RELATIONSHIP AND CONDUCT WITH STAFF
A. General considerations. City staff s h o u l d seek to provide Councilmembers free access to information from the City and to ensure that such information is communicated completely and with candor to those making the request. To carry out this responsibility, however, Councilmembers must avoid intrusion into those areas which are the responsibility of staff. This is necessary to protect staff from undue influence and pressure from individual Councilmembers, and to allow staff to execute priorities given by management and the Council as a whole.

B. Responses to Requests. City staff should make every effort to respond in a timely and professional manner to all requests made by individual Councilmembers for information or assistance. Requests of the City Attorney‘s office are to be submitted directly to the City Attorney. All other requests of staff are to be submitted through the City Manager’s office.

C. Issues of Pressure or Influence. Individual City Councilmembers should not make attempts to pressure or influence staff decisions, recommendations, workloads, schedules, and department priorities.

1. If a Councilmember wishes to influence the actions, decisions, recommendations, workloads, work schedule, and priorities of staff, that member must prevail upon a majority of the Council at an open meeting to do so as a matter of Council policy.

2. The City Council recognizes the primary functions of staff as executing Council policy and actions taken by the Council as a body and in keeping the Council informed.

3. Staff is directed to reject any attempts by individual members of the Council to unduly direct or otherwise pressure them into making, changing or otherwise influence recommendations, and to immediately report such conduct to the City Manager.

D. Cooperation. Individual Councilmembers, as well as the Council as whole, shall receive the full cooperation and candor of staff in being provided with any requested information.

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E. Meeting Conduct. Mutual respect shall be shown during public sessions from both Council Members and City Staff regarding their respective roles and responsibilities. City Staff shall maintain a professional demeanor in presenting issues to the Council. City Staff Members shall make every reasonable effort to avoid engaging members of the Council or public in a debate at Council meetings.

F. Staff Presentations. All written and verbal staff reports shall be prepared and presented in an objective, disimpassioned and unbiased manner, providing a clear connection between the facts and findings upon which staff recommendations are based. The City Council has final decision-making authority and staff shall diligently and in good faith implement and adhere to the actions taken by the Council.

III. REQUESTS FOR RESEARCH OR INFORMATION
A. General Considerations. A Councilmember may request directly from department heads answers to routine questions or information on a given topic when it will require little or no research and have little or no impact to City operations (less than thirty (30) minutes). The Councilmember should also advise the City Manager of this request. City staff shall inform the City Manager of all Council contact.

B. Time-Consuming Requests. Requests for information or research by either Councilmembers or members of the public (except those otherwise governed by law, such as Public Records Act Requests) that are anticipated to take staff more than thirty (30) minutes to complete will be brought to the City Manager for approval.

C. Policy-Related Requests. All Council requests dealing with policy and those requests which may be construed as direction shall be directed to the City Manager, except for routine general inquiries or questions that will not disrupt City operations, in which case, the City Council may go to Senior Management. Councilmembers may also contact the City Attorney.

D. Funding Requests. Any request from City Council requiring funding must be addressed with the City Manager. The City Manager shall respond in a timely manner.

E. Written Requests Preferable. To assist the City Manager, requests for information are best tracked if submitted in writing, either in memorandum form or through e‐mail. And to ensure proper responsiveness, Councilmembers are asked to copy the City Manager on all correspondence with staff.

IV. RELATIONSHIP AND CONDUCT WITH CITY ATTORNEY.

A. General Provisions. The City Attorney provides legal counsel on issues associated with Council decision making and general City operations. In this role, the City Attorney does not make policy but may provide advice and make recommendations based upon his or her knowledge and experience. The City Attorney does assist with implementation of Council policy through contract Agenda Item No. 16 Page 30 of 37 CC Agenda 04-07-2025

negotiation, procedural compliance, regulatory adherence, document preparation and court filings.

The City Attorney’s responsibilities are as provided in his or her contract, the Municipal Code, state law and the obligations incumbent upon him or her by virtue of the rules of the California State Bar.

B. Claims Assessment. All legal proceedings and insurance claims filed against the City, that have a high potential for public interest, shall be reported to the City Council as soon as reasonably possible. Additional claims will be included periodically in summary format. Any legal proceeding or insurance claim filed against the City which names the City Manager, City Attorney, or any other Council Member (hereinafter collectively “Executive Claim”) shall be referred to the City Council and scheduled for closed session discussion at the earliest possible date. Nothing in this Section shall preclude or affect the City Attorney’s duty to call a closed session meeting to bring to the Council’s attention any new or threatened litigation and to secure Council direction regarding same.

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CHAPTER 6 ‐ COMMUNICATION AND REPRESENTATION
I. REPRESENTING MAJORITY VS. INDIVIDUAL OPINION
A. Dual Roles of Councilmembers. A person elected to the City Council plays two roles: a member of a body elected to represent the City in its entirety and a private resident of the City.

The second role is not relinquished when the first role is assumed. It is important to distinguish between the two roles at all times and to conduct business in one role separately from the other.

The elected Councilmember retains the right to speak as an individual, but must make it very clear that he/she speaks on his/her own behalf and not as a member of the City Council. This is because when the Council acts, it acts as a whole, not as a group of individuals.

B. General Policy Considerations. An important function of a Councilmember is communication—communication with the public to assess community opinions and needs and communication with staff to provide policy direction and to gain an understanding of the implications of various policy alternatives. Because the City Council acts as a body (that is, acting based on the will of the majority as opposed to individuals), it is important that general guidelines be understood when speaking for the Council. Equally important, when members are expressing personal views and not those of the Council, the public should be so advised.

II. CORRESPONDENCE FROM COUNCILMEMBERS
A. Stationery Use and Related Guidelines.

1. Use of City Letterhead. City letterhead shall be used by the Mayor, Mayor Pro Tem, and City Council for official City business, communication of adopted City policies and positions, correspondence, and any related communications. All Councilmembers and City Manager should be copied on correspondence signed by the Mayor or other Councilmember. Use of City letterhead and/or title on personal matters (those not related to official city business) is not permitted.

2. Personal Stationery. Personal stationery that employs the use of the City’s official seal or any copyrighted logo or insignia of the City shall not be used by any member of the City Council to communicate individual positions, conduct personal correspondence, or communicate positions that may be in opposition to established City Council positions or decisions. Personal stationery shall be printed at the expense of the individual Councilmember, and the aforementioned types of communications shall be mailed at the individual Councilmember’s expense. Councilmembers should use the following disclaimer for individual communications in which they identify themselves as a Councilmember: I am speaking in my individual capacity and the statements conveyed in this communication do not necessarily represent the official position of the City of Port Hueneme.

3. Correspondence Public Record. If a Councilmember (including the Mayor) wishes to write a letter or press release on City letterhead that is related to City business, he/she shall inform Agenda Item No. 16 Page 32 of 37 CC Agenda 04-07-2025

the Council (in writing or verbally at an open meeting) what the letter or press release is about and seek Council concurrence that the letter or press release may be written on City letterhead.

Permission should only be sought and acted upon by the rest of the Councilmembers in open session to avoid violations of the Brown Act.

4. Permission Required. Whenever the Mayor wishes to write a letter on City letterhead that expressly affirms and furthers policy adopted by a majority vote of the City Council (e.g., support of grant applications), he or she shall have the authority to do so without prior City Council approval provided that copies are furnishes to the City Council at the same time the letter is mailed.

B. Prohibitions on Use of Public Resources for Personal or /Campaign Purposes.

1. Letterhead and Staff. City letterhead and staff support cannot be utilized for personal or political purposes. The use of the City Seal, logo, or other insignia on personal matters and correspondence is not permitted.

2. Council Chambers and Staff Photos. The City Council Chamber cannot be used as a location for taking campaign photos. The use of photos with current City staff in election materials is prohibited.

III. SPEAKING FOR “THE CITY”
A. Issue Position Statements. When members are requested to speak to groups or are asked the Council’s position on an issue, the response should reflect the position of the Council as a whole taken in open session. It is permissible, however, for a Councilmember to clarify his/her vote on a matter by stating: “While I voted against ‘X’, the City Council voted in support of it.” When representing the City at meetings or other venues, it is important that those in attendance gain an understanding of the City Council’s position rather than that of an individual member. In situations where Council has not taken a position on a particular issue, any communications sent by a Councilmember shall indicate that the Council has not expressed its point of view and that any comments represent the opinion of that particular individual.

B. Communication of Council Policy. The Mayor and individual Councilmembers are not authorized to speak on behalf of the City or the City Council with regard to City or City Council policy or positions, except when such policy or position has been clearly established or when the Mayor or Councilmember has been designated as a spokesperson on a given subject.

Otherwise, the Mayor or Councilmember should advise that the Council has not yet adopted an official policy or position. Statements of the official’s personal views should be clearly indicated as such.

C. Supporting State or Federal Legislation. The City Council may be requested to formally support or oppose state or federal legislation. In considering whether or not to take such action, it is Council policy to determine first if the legislation involves matters pertaining directly to the City of Port Hueneme or its residents as a whole. If the subject matter does not relate Agenda Item No. 16 Page 33 of 37 CC Agenda 04-07-2025

directly to City business or to local residents, then the City or City Council can decline to take a position. If the legislation could be expected to affect the City or its residents, then the Council may elect to take a position. All correspondence articulating the City’s position on state and federal legislation shall be handled in a manner consistent with the City Council’s adopted Legislative Platform. This Platform shall be subject to periodic review by the City Council to ensure it accurately reflects the City’s positions.

D. Representation at Ceremonial Functions.

1. City Sponsored Events. The Mayor, or Mayor Pro Tem in his/her absence, shall represent the Council at ceremonial functions organized by the City. The Mayor or Mayor Pro Tem may, at his/her own discretion, ask another Councilmemberto represent the Council at that function when neither is available. Staff shall also include any Councilmember who has promoted a project or event in any program or agenda for such a function.

2. Non‐City Sponsored Events. Staff shall invite all Councilmembers to attend non‐City sponsored events. As a general rule, the Mayor, or Mayor Pro Tem in his/her absence, shall represent the Council at these functions. If neither the Mayor nor the Mayor Pro Tem is available to attend a non‐City sponsored event, they shall designate a replacement. Nothing in this provision is meant to preclude a Councilmember from representing the Council at a ceremonial function where the event organizer has requested that a specific Councilmember attend the function, or from attending any event as an individual councilmember.

E. Appearances before Agencies and Organizations. If a member of the City Council appears before another governmental agency or organization to give a statement on an issue affecting the City, the Councilmember should first indicate the majority position and opinion of the Council. Personal opinions and comments may be expressed only if the Councilmember clarifies that these statements do not represent the position of the City Council.

F. Participation in Community Activities. From time to time, Councilmembers may choose to participate in community activities, committees, events, and task forces. When a Councilmember participates in these types of activities, the Councilmember is acting as an interested party rather than acting on behalf of the City Council. Acting or participating on behalf of the City Council is limited to those instances when the Council has formally designated the Councilmember as its representative for the matter.

1. Council Members may attend and participate in public events to which the Council as a whole have been invited (e.g., ribbon cutting for new businesses, charity fundraising, community/civic functions, etc.). Members who choose to attend any such event shall serve in a ceremonial capacity without authority to represent the Council as a whole.

2. Council Members, regardless of appointment status, may attend and participate in private events regardless of whether the whole of a Council has been invited (e.g., homeowner association gatherings, political action meetings, etc.) Members who choose to attend any Agenda Item No. 16 Page 34 of 37 CC Agenda 04-07-2025

such event shall: (i) serve in a personal capacity without association to the City Council; and (ii) be ineligible for monetary compensation for such involvement (e.g., reimbursement for travel or direct costs).

G. Volunteers and Commissioners. Non-elected volunteers and appointees who participate in civic activities supported by the City (e.g., Historical Museum, Orvene Carpenter Community Center, etc.) shall not independently represent the City in any public communication (including press releases, social media announcements, etc.) except or unless authorized by the City Manager.

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CHAPTER 7 ‐ ENFORCEMENT AND PENALTIES
I. GENERAL PROVISIONS
A. Statutory Conflicts. If there is any conflict contained in this Manual with Federal or State law or with the City of Port Hueneme Municipal Code, such laws shall prevail.

B. Uniform Application. The City Manager, City Staff, City Professional Service Providers, City Attorney, and Appointed Volunteers shall be held to the same standards of personal conduct, professionalism and public decorum as that which applies to the City Council as described in this Manual.

II. IMPLEMENTATION
A. City Council. Should any of the Rules contained in this Manual be violated by a Council Member, the following provisions shall apply:

1. Based on substantial evidence supporting the facts, any Council Member may initiate a Reprimand Resolution for consideration by the Council as a whole.

2. A Reprimand Resolution, if approved by a four-fifths majority of the Council, shall stipulate the basis of its action and provide for one or all of the following penalties:
a. Removal from any or all Council Appointments.
b. Demotion from the appointed person of Mayor or Mayor Pro Tem. c. Suspension of budgeted amounts for conference and travel. d. Exclusion from receiving confidential City Council communications. e. Prohibited attendance at Closed Sessions by order of the Superior Court.

3. If a Councilmember improperly releases privileged information, such Member may be excluded from Closed Sessions by an order of the Superior Court concerning the case of Closed Session information or removed from the distribution list of City Attorney communications if the Council so determines that removal is appropriate.

B. City Manager and City Attorney. Should any of the Rules contained within this Manual be violated by the City Manager or City Attorney, employment contracts shall govern.

C. City Staff. Should any of the Rules contained within this Manual be violated by a City Staff Member, adopted personnel policies shall govern.

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D. City Volunteers. Should any of the Rules contained within this Manual be violated by a City Volunteer, remedies shall be those prescribed in the Municipal Code, bylaws governing committee/commission operations and/or removal by the majority vote of the City Council.

III. ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING OF MANUAL Upon first entering office, or whenever this City Council Policy and Procedures Manual is updated by City Council Resolution, every Councilmember shall sign a statement affirming that they have received, read, understood and will abide by the provisions set forth in this Manual. Regardless of whether any individual intended to be covered by this Manual executes this acknowledgement, such individual shall nevertheless be bound to them.

ACKNOWLEDGEMENT
I hereby acknowledge that I have received, read and understand the City Council Policy and Procedures Manual.

Signature: _____________________ Date:________________
Name (Print): ___________________________
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