Agenda packet — Port Hueneme City Council, May 5, 2025 (part 1 of 8)

CC & HA Regular Meeting Agenda and CC/HA/SPA Special Meeting Agenda – May 5, 2025, Page 1 of 5 Monday, May 5, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM
Notice and Call of a Special Meeting of the
City Council/Housing Authority/Surplus Property Authority Commission NOTICE IS HEREBY GIVEN that a special meeting of the Port Hueneme City Council, Port Hueneme Housing Authority, and Port Hueneme Surplus Property Authority Commission is hereby called to be held on Monday, May 5, 2025, at 6:30 p.m. in the Council Chamber located at Port Hueneme City Hall, 250 North Ventura Road, Port Hueneme, CA 93041. Said special meeting shall be for the purpose of conducting business in accordance with the attached Agenda. /s/Martha McQueen-Legohn, Mayor/Chair/President of the City of Port Hueneme, California Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City/Authority Clerk. Your name will be called when it is your turn to speak. Public comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments should be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 5:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housing Authority) Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City/Authority Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date”.

Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public CC & HA Regular Meeting Agenda and CC/HA/SPA Special Meeting Agenda – May 5, 2025, Page 2 of 5 who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $500 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $500 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $500 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE

ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; and Mayor Martha R. McQueen-Legohn

INSPIRATION
Given by Councilmember Hernandez

PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

CC & HA Regular Meeting Agenda and CC/HA/SPA Special Meeting Agenda – May 5, 2025, Page 3 of 5

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
Recommendation: Approve the City Council Agenda of May 5, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES

PRESENTATIONS

1. PEACE OFFICERS MEMORIAL DAY AND NATIONAL POLICE WEEK PROCLAMATION

2. MENTAL HEALTH AWARENESS MONTH PROCLAMATION

3. 56

TH ANNUAL PROFESSIONAL MUNICIPAL CLERKS WEEK PROCLAMATION

RECESS THE CITY COUNCIL MEETING

CALL TO ORDER THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING

ROLL CALL
Housing Authority Members Robert Blackwell, Johnny Brown, Steven A. Gama, Laura D.

Hernandez, and Misty Perez; Vice Chair Jess Lopez; and Chair Martha R. McQueen-Legohn HOUSING AUTHORITY PUBLIC COMMENT (10 Minutes)
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the Housing Authority. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits the Authority from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length.

Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

HOUSING AUTHORITY CONSENT CALENDAR

4. MINUTES
Recommendation: Approve the April 7, 2025, Housing Authority Regular Meeting Minutes.

5. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the Housing Authority’s register of disbursements for the period of March 26, 2025 through April 30, 2025.

HOUSING AUTHORITY PUBLIC HEARING

6. 2025-2029 5-YEAR PUBLIC HOUSING AGENCY (PHA) PLAN AND THE CAPITAL FUND 5-YEAR PLAN
Recommendation: Adopt a resolution approving the Housing Authorities 2025-2029 5- Year Plan and its Capital Fund 5-Year Action Plan and budget.

HOUSING AUTHORITY BUSINESS ITEMS – None.

AUTHORITY MEMBERS’ REPORTS, COMMENTS, & REQUEST FOR FUTURE AGENDA ITEMS

ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY REGULAR MEETING The next regular meeting of the Port Hueneme Housing Authority is scheduled for June 2, 2025, at 6:30 p.m.

CC & HA Regular Meeting Agenda and CC/HA/SPA Special Meeting Agenda – May 5, 2025, Page 4 of 5

CALL TO ORDER THE SPECIAL JOINT MEETING OF THE CITY COUNCIL, HOUSING

AUTHORITY, AND SURPLUS PROPERTY AUTHORITY COMMISSION

ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, and Misty Perez; Mayor Pro Tem Jess Lopez; and Mayor Martha R. McQueen-Legohn
Housing Authority Members Robert Blackwell, Johnny Brown, Steven A. Gama, Laura D.

Hernandez, and Misty Perez; Vice Chair Jess Lopez; and Chair Martha R. McQueen-Legohn Surplus Property Authority Commissioners Steven A. Gama, Laura D. Hernandez, and Misty Perez; Vice President Jess Lopez; and President Martha R. McQueen-Legohn

PUBLIC HEARING

7. BIENNUAL BUDGET FISCAL YEARS 2025-26 AND 2026-27 BUDGET WORKSHOP Recommendation:

1. Receive a high-level overview of economic trends and current budget outlook with a focus on the General Fund;

2. Provide feedback and general direction;

3. Allow for public participation and comments for Council/Board consideration; and

4. Direct staff to incorporate any direction and return with a second budget workshop on Monday, May 19, 2025

ADJOURNMENT OF THE SPECIAL JOINT MEETING OF THE CITY COUNCIL, HOUSING

AUTHORITY, AND SURPLUS PROPERTY AUTHORITY COMMISSION

RECONVENE CITY COUNCIL REGULAR MEETING

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

8. MINUTES
Recommendation: Approve the April 21, 2025, City Council Regular Meeting Minutes.

9. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the City’s register of disbursements for the period of April 16, 2025 through April 30, 2025.

10. TREASURER’S QUARTERLY INVESTMENT REPORT
Recommendation: Receive and filed the March 31, 2025, Treasurer’s quarterly investment report as presented.

11. ACCEPTANCE OF THE VENTURA ROAD SEWER FORCE MAIN REPAIR PROJECT; PROJECT NO. 2024-09
Recommendation:

1. Accept the work performed by Blois Construction, Inc., for the Ventura Road Sewer Force Main Repair; Project No. 2024-09;

2. Direct the City Clerk to file the attached Notice of Completion in the Office of the County Recorder; and

3. Direct staff to release the project retention after recordation of the Notice of Completion, as no properly executed notices to stop payment have been filed.

CC & HA Regular Meeting Agenda and CC/HA/SPA Special Meeting Agenda – May 5, 2025, Page 5 of 5

PUBLIC HEARINGS

12. ANNUAL DEVELOPMENT AGREEMENT COMPLIANCE REVIEW FOR EMERALD PERSPECTIVE COOPERATIVE, INC. AND FINDING OF EXEMPTION FROM CEQA Recommendation:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Adopt a Resolution Determining that Emerald Perspective Cooperative, Inc is Out of Compliance with their Development Agreement; and

4. Make a determination the project is exempt under CEQA; and

5. Take such additional, related, action that may be desirable, including determining which course of action to take regarding the subject business’ default of the Terms and Conditions of its Development Agreement, per the options noted in the staff report dated May 5, 2025.

BUSINESS ITEMS

13. ELECTRIC / MOTORIZED VEHICLES ON HUENEME BEACH PIER Recommendation:

1. Receive information regarding current status of electric/motorized vehicles on Hueneme Beach Pier.

2. Direct staff to create a sign stating “Electric/Motorized Vehicles are not allowed on Hueneme Beach Pier” to be placed in the City’s kiosk located near the pier.

CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.

REQUEST FOR FUTURE AGENDA ITEMS
Councilmembers may request items to be placed on future agendas at this time. All requested items will require a motion, a second, and a majority vote, per adopted Council policies, to be placed on a future agenda and will be scheduled at the City Manager’s discretion.

ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Monday, May 19, 2025, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City/Authority Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City/Authority Clerk’s office at the same time they are provided to the Council/Housing Authority.

I, Georgianna Nicole Alvarez, City/Authority Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).

THIS IS A PRESENTATION ITEM ONLY
Agenda Item No. 01 Page 1 of 1 CC Agenda 05-05-2025

THIS IS A PRESENTATION ITEM ONLY
Agenda Item No. 02 Page 1 of 1 CC Agenda 05-05-2025

THIS IS A PRESENTATION ITEM ONLY
Agenda Item No. 03 Page 1 of 1 CC Agenda 05-05-2025

CITY OF PORT HUENEME
City Council Regular Meeting Minutes
Housing Authority Regular Meeting Minutes
Monday, April 7. 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.voutube.eom/@citvofporthuenemeqov
Public Comments
Public comments may be submitted in person or in writing.

Written: All written public comments should be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City/Authority Clerk by 5:00 p.m. on the day of the City Council/Housing Authority meeting by email or directly to the City/Authority Clerk’s Office. Email [email protected] and enter “City Council (or Housinq Authority) Public Comment” in the Subject line (and aqenda item number if applicable). Mail or drop off written comments to the City/Authority Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “City Council (or Housing Authority) Public Comment and meeting date”.

Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.

If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Uso de traductor
* La Ciudad proporcionara un traductor si un miembro del publico lo solicita con un aviso de 48 horas de anticipacion. Si no se avisa con 48 horas de anticipacion, el publico podra proporcionar su propio traductor.

Para solicitar un traductor, comuniquese con clerk@cityofporthue neme.org.

CC & HA Regular Meeting Minutes - April 7, 2025, Page 1 of 9 Draft Agenda Item No. 04 Page 1 of 9 CC Agenda 05-05-2025 * Segun el Codigo de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones publicas, el cuerpo legislative de una agencia local debera proporcionar al menos el doble del tiempo asignado a un miembro del publico que utilice un traductor para garantizar que las personas que no hablan ingl6s reciban la misma oportunidad de dirigirse directamente al cuerpo legislative de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traduccion que permita la traduccion simultanea del testimonio, entonces no se concedera tiempo adicional.

CALL TO ORDER
Mayor McQueen-Legohn called the meeting to order at 6:30 p.m.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tern Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: None

FLAG SALUTE
Mayor McQueen-Legohn led the flag salute.

INSPIRATION
Given by Mayor Pro Tern Lopez

PUBLIC COMMENT
Public comments were provided in person by the following:
• Josie Gonzalez
• Dave Murphy
• Greg Ross
• Byron K. Ward
• Raudel Flores
• Saul Medina
CC & HA Regular Meeting Minutes - April 7, 2025, Page 2 of 9 Draft Agenda Item No. 04 Page 2 of 9 CC Agenda 05-05-2025 Rick Castaniero
Jayden Duenas
Itzayana Hernandez
Becky Breuning
Anthony M. Gonzales
Victor Gallardo
Nitzanit Hernandez
Heidi Allison
Public comments were submitted via email and read by City Clerk Georgianna Alvarez by the following:
• Jeffrey Scarberry
• XochitI Gomez

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
A motion was made by Councilmember Perez, seconded by Councilmember Gama, and passed unanimously to approve the City Council Agenda of April 7, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES - None.

RECESS THE CITY COUNCIL MEETNG AND CALL TO ORDER THE HOUSING AUTHORITY

REGULAR MEETING
Mayor/Chair McQueeLegohn recessed the City Council Meeting and called to order the Housing Authority Regular meeting at 7:12 p.m.

ROLL CALL

Present: Port Hueneme Housing Authority Members Robert Blackwell, Johnny Brown, Steven A.

Gama, Laura D. Hernandez, and Misty Perez; Vice Chair Jess Lopez; and Chair Martha R.

McQueen-Legohn

Absent: None
HOUSING AUTHORITY PUBLIC COMMENT - None.

HOUSING AUTHORITY CONSENT CALENDAR
A motion was made by Member Perez, seconded by Vice Chair Lopez, to approve the Consent Calendar as presented.

Motion passed 7-0 as follows;
AYES: Blackwell, Brown, Gama, Hernandez, Perez, Lopez, McQueen-Legohn NOES: None; ABSENT: None; ABSTAIN: None
Authority Members:

1. MINUTES
Approved the March 3, 2025, Housing Authority Regular Meeting Minutes.

2. REGISTER OF DISBURSEMENTS
Received and filed the Housing Authority’s register of disbursements for the period of February 25, 2025 through March 25, 2025.

CC & HA Regular Meeting Minutes - April 7, 2025, Page 3 of 9 Draft Agenda Item No. 04 Page 3 of 9 CC Agenda 05-05-2025

HOUSING AUTHORITY BUSINESS ITEMS

3. REQUEST FOR OUT OF STATE TRAVEL
Recommendation: Authorize out of state travel for the Housing Specialist, to attend the Housing Opportunity Through Modernization Act (HOTMA) submit in Las Vegas, Nevada from May 6, 2025 through May 8, 2025.

Executive Director James Vega presented the report. There were no public comments. A question followed.

A motion was made by Member Hernandez, seconded by Member Perez, to authorize out of state travel for the Housing Specialist, to attend the Housing Opportunity Through Modernization Act (HOTMA) submit in Las Vegas, Nevada from May 6, 2025 through May 8, 2025
Motion passed 7-0 as follows:

AYES: Blackwell, Brown, Gama, Hernandez, Perez, Lopez, McQueen-Legohn NOES: None; ABSENT: None; ABSTAIN: None
AUTHORITY MEMBERS’ REPORTS, COMMENTS, & REQUESTS FOR FUTURE AGENDA ITEMS - None.

ADJOURNMENT OF THE PORT HUENEME HOUSING AUTHORITY
The Port Hueneme Housing Authority adjourned at 7:16 p.m. to the next regular meeting scheduled for May 5, 2025, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
Authority Clerk
Approved this day of ., 2025:

Martha R. McQueen-Legohn, Chair

RECONVENE CITY COUNCIL REGULAR MEETING
Mayor McQueen-Legohn reconvened the City Council Regular Meeting at 7:16 p.m.

PRESENTATIONS

4. AUTISM ACCEPTANCE MONTH PROCLAMATION
Councilmember Gama read the proclamation into record, recognizing and proclaiming April 2025, as “Autism Acceptance Month”; and presented it to Ashley Pope on behalf of Autism Society of Ventura County.

5. FAIR HOUSING MONTH PROCLAMATION
Councilmember Perez read the proclamation into record, proclaiming April 2025, as “Fair Housing Month”; and presented it to Dawn Durazo on behalf of the Ventura County Coastal Association of REALTORS.

CC & HA Regular Meeting Minutes - April 7, 2025, Page 4 of 9 Draft Agenda Item No. 04 Page 4 of 9 CC Agenda 05-05-2025

6. STATE OF THE PORT
Kristin Decas, CEO/Port Director of The Port of Hueneme Oxnard Harbor District, gave a State of the Port presentation.

CONSENT CALENDAR
Mayor Pro Tern Lopez requested to pull Consent Calendar Item No. 11 and Councilmember Gama requested to pull Consent Calendar Item No. 9 for discussion.

A motion was made by Councilmember Perez, seconded by Councilmember Hernandez, to pull Consent Calendar Item Nos. 9 and 11, and approve Consent Calendar Item Nos. 7, 8, 10, and 12, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None
City Council:

7. MINUTES
Approved the March 17, 2025, City Council Regular Meeting Minutes.

8. REGISTER OF DISBURSEMENTS
Received and filed the City’s register of disbursements for the period of March 8, 2025 through March 25, 2025.

10. AUTHORIZATION TO ACCEPT GRANT AND ENTER INTO A PARTICIPATION

AGREEMENT WITH INLAND EMPIRE UTILITIES AGENCY
Authorized the City Manager, or his designee, to execute an agreement, approved as to form by the City Attorney, with Inland Empire Utilities Agency (lEUA) for the Turnkey Turf Transformation Program.

12. MEMORANDUM OF UNDERSTANDING VENTURA COUNTY REGIONAL EDIBLE

FOOD RECOVERY COLLABORATION (WASTE FREE VENTURA COUNTY) Authorized the City Manager, or his designee, to execute a Memorandum of Understanding for Ventura County Regional Edible Food Recovery Collaboration, approved as to form by the City Attorney, for a term of 18 months for Ventura County Regional Edible Food Recovery Collaboration; and, also authorized the City Manager, or his designee, to sign future contracts and program amendments related to Waste Free Ventura County and as otherwise necessary to implement Senate Bill 1383.

RECESS
Mayor McQueen-Legohn recessed the City Council meeting at 7:55 p.m. and reconvened the meeting at 7:59 p.m.

CONSENT CALENDAR ITEM(S) PULLED FOR DISCUSSION

9. RESOLUTION ACCEPTING SUSTAINABLE COMMUNITIES PROGRAM - ACTIVE

TRANSPORTATION PROGRAM AND SAFETY GRANT FOR CITY OF PORT

HUENEME RECTANGULAR RAPID FLASHING BEACON (RRFB'S) CITYWIDE

PROJECT
Recommendation: Adopt Resolution No. 4528, a Resolution entitled, “A Resolution of the City Council of the City of Port Hueneme, California, in Support of the Citywide Rectangular Rapid Flashing Beacon Installations and Acceptance of Award of Grant in the CC & HA Regular Meeting Minutes - April 7, 2025, Page 5 of 9 Draft Agenda Item No. 04 Page 5 of 9 CC Agenda 05-05-2025 Amount of $70,150 from the Southern California Association of Governments and Authorizing the City Manager or His Designee to Execute All Necessary Documents” City Manager James Vega answered clarifying questions.

A motion was made by Councilmember Gama, seconded by Councilmember Perez, to approve Consent Calendar item No. 9, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None

11. CONTRACT AWARD FOR OIL/WATER SEPARATOR MAINTENANCE
Recommendation: Approve the award of a contract to Vortex Companies, in the amount of $33,160, to rehabilitate the oil/water separator located at the Public Works Yard, and authorize staff to utilize H-GAC cooperative purchasing agreement for completion of the work.

Public Works Director Fred Camarillo answered clarifying questions.

A motion was made by Councilmember Perez, seconded by Councilmember Hernandez, to approve Consent Calendar item No. 11, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None
PUBLIC HEARINGS - None.

BUSINESS ITEMS

13. FISCAL YEAR (FY) 2024-25 MIDYEAR BUDGET UPDATE
Recommendation: Appropriate and adjust the current budget as defined in the FY 2024- 25 Revised Budget and Capital Improvement Project (CIP) Schedule.

City Manager James Vega presented the report. Questions and comments were made throughout the report. There were no public comments.

A motion was made by Councilmember Perez, seconded by Mayor Pro Tern Lopez, to appropriate and adjust the current budget as defined in the FY 2024-25 Revised Budget and Capital Improvement Project (CIP) Schedule.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None

14. ESTABLISHMENT OF A CENTENARIAN RECOGNITION PROGRAM
Recommendation: Authorize the creation of a Centenarian Recognition Program to honor and recognize Port Hueneme residents that have reached the milestone of 100 years of age or older.

City Manager James Vega presented the report. Questions and discussion followed.

There were no public comments.

CC & HA Regular Meeting Minutes - April 7, 2025, Page 6 of 9 Draft Agenda Item No. 04 Page 6 of 9 CC Agenda 05-05-2025 A motion was made by Councilmember Gama, seconded by Councilmember Perez, to:
approve the Centenarian Recognition Nomination Form with the following adjustments:
• Make it clear that someone older than 100 years of age can request to receive the recognition if that person did not receive recognition at 100; • Request a biography only and strike the language regarding “contributions to the community”;
• Change “you” to “honoree” so it reads, “Would the honoree like to be honored at a City Council Meeting?” instead of “Would you like to be honored at a City Council Meeting?” and move the Nominator Information section under the sections for honoree information;
• Give the honoree the choice of whether or not they want to come to a City Council meeting or have City staff led by the Police Department to present the proclamation and take a photo.

Rich Rollins provided public comment. Comments followed.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None

15. FORMATION OF A VETERANS ADVISORY COMMISSION
Recommendation: Discuss and provide direction on the formation of a Veterans Advisory Commission, and if desired, direct staff to prepare a resolution with desired criteria to establish the Veterans Advisory Commission.

City Manager James Vega presented the report. Questions and discussion followed.

Public comments were provided in person by the following:
• Tom Fiala
Discussion followed.

A motion was made by Mayor Pro Tern Lopez, seconded by Councilmember Hernandez, to create a 5-member ad hoc Veterans’ advisory committee with framework provided by Council and for the ad hoc committee to come back with recommendations and advise the Council on what it could be.

Discussion followed, including, but not limited to, having the City Manager work with the Mayor Pro Tern to establish initial parameters for the ad hoc committee which would align with the parameters expressed by Council, such as making recommendations and advising Council on veteran related matters, developing resource lists, making connections, and organizing veteran/military related events. There was Council consensus that a public announcement be made providing notice that applications are now being accepted for a position on the ad hoc veterans advisory committee, and then to bring the item back to Council at a later date to make the appointments. Mayor Pro Tern Lopez clarified the framework would be for members to be veterans, active duty, commissioned, enlisted, or a professional veteran member (someone with veteran experience).

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None
CC & HA Regular Meeting Minutes - April 7, 2025, Page 7 of 9 Draft Agenda Item No. 04 Page 7 of 9 CC Agenda 05-05-2025

16. ANNUAL REVIEW OF THE CITY COUNCIL POLICY AND PROCEDURES MANUAL

AND RESOLUTION APPROVING AN AMENDMENT
Recommendation: Consider the attached Policy and Procedures Manual, make such revisions, additions or deletions it deems necessary and adopt the attached resolution approving the Manual as modified.

City Manager James Vega presented the report. Discussion followed.

Public comments were submitted via email and read by City Clerk Georgianna Alvarez by the following:
• Jeffrey Scarberry
A motion was made by Councilmember Hernandez to adopt Resolution No. 4529, approving the policy and procedures manual with the 2 recommended changes as follows:

1. Expressly stating that the Manual applies to City Commissioners.

2. Records Request Protocols (A recent City Council discussion focused on whether the City Council should have a policy that requires all Councilmembers to be informed of any record request related to any and all Councilmembers, and/or made by any and all Councilmembers.)
City Manager James Vega clarified that the second recommendation regarding records requests protocols wasn’t a recommendation to adopt, it was just for Council consideration; but staff does recommend stating that the Council manual applies to all if that’s what the Council intends for it to be - including commissioners clearly.

Councilmember Hernandez agreed to the clarification of the motion, seconded by Mayor Pro Tern Lopez, to adopt Resolution No. 4529, approving the policy and procedures manual with the recommended change as follows:

1. Expressly stating that the Manual applies to City Commissioners.

Discussion followed.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSENT: None; ABSTAIN: None

CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• 2025 Community Benefit Fund Sea Splash Color Dash 5K
• Save the dates: Bubbling Springs Park and Library reopenings • Upcoming Community events: Egg-Stravaganza and 2025 Memorial Day Ceremony • Hueneme Beach Festival and Poster Contest
• Short-Term Rental Community Survey
• Upcoming Council meeting topics
Questions followed.

COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:

Councilmember Perez:
• Federal Outreach and Advisory Council (FAOC)
CC & HA Regular Meeting Minutes - April 7, 2025, Page 8 of 9 Draft Agenda Item No. 04 Page 8 of 9 CC Agenda 05-05-2025 Councilmember Gama:
• Ormond Beach documentary premiere - Past, Present, and Future • Hueneme Beach Cleanup
• Port of Hueneme - emission concerns, potential joint meeting • Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) Executive Committee meeting - closed session evaluation of Executive Director; Zoom bombing incident; approved fee increase of 15%; coastal zone management - project updates, and sand nourishment strategy and advocacy; Sand Summit announcement, strategic plan Councilmember Hernandez:
• No updates to report at this time; recently returned from travel • Thanked City Clerk and staff for preparing meeting materials • Upcoming meetings
Mayor Pro Tern Lopez:
• None.

Mayor McQueen-Legohn:
• Ventura County Transportation Commission (VCTC) - free bus rides for Earth Day • Cesar Chavez March & Citizens Fair - participated in the March and presented a proclamation on behalf of the City
• Regional Defense Partnership (RDP) advocacy trip to Washington, D.C. - dredging/sand replenishment
• VCTC budget meeting
• Thanked Mayor Pro Tern for stepping in during recent absences • Egg-Stravaganza and Little Leage event participation
• Gold Coast Transit (GCTD) - GCTD General Manager receives Woman of the Year Award; ridership continues to increase; students ride free program Councilmember Gama:
• Cesar Chavez March & Citizens Fair event - shared personal reflections

REQUEST FOR FUTURE AGENDA ITEMS
Mayor Pro Tern Lopez:

1. Requested an item be added to a future Council agenda to discuss mitigation measures for public safety in regards to electric/motorized scooters at the pier, seconded by Councilmember Hernandez. Motion passed unanimously, 5-0.

ADJOURNMENT
The City Council adjourned at 10:47 p.m. to its next regular meeting scheduled for Monday, April 21, 2025, at 6:30 p.m.

Respectfully Submitted:

CA\(Lt\JK^ Gedrgiaipa Nicole
Clerk
Approved this 21®* day of April, 2025:

CC & HA Regular Meeting Minutes - April 7, 2025, Page 9 of 9 Draft Agenda Item No. 04 Page 9 of 9 CC Agenda 05-05-2025 DATE: May 5, 2025
TO: Housing Authority
FROM: James Vega, City Manager
Ashley Chaparro, Interim Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:

Receive and file the Port Hueneme Housing’s Register of Disbursements for the period March 26, 2025 through April 30, 2025.

BACKGROUND:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget. Quarterly, a Budget to Actual report is prepared and presented to Council representing the summation of these disbursements.

Date Type of Payment Attachment Amount
April 1, 2025 EFT Transactions 28623-28786
A/P Check 55161
A $434,832.12
April 2, 2025 EFT Transaction 28622 B $26.69
April 3, 2025 A/P Checks 55162-55163 C $187.80
April 4, 2025 A/P Checks 55164-55186 D $12,429.31
April 9, 2025 EFT Transactions 28791 E $617.00
April 10, 2025 EFT Transaction 28792
A/P Checks 55187-55188
F $2,484.50
April 24, 2025 A/P Checks 55189-55205 G $5,750.18
April 30, 2025 A/P Checks 55206-55213 H $9,838.10
TOTAL $466,168.70
Agenda Item No. 05 Page 1 of 31 HA Agenda 05-05-2025
Disbursements March 26, 2025 through April 30, 2025
May 5, 2025

Page 2 ends

FISCAL IMPACT:

This is an informational report only.

ATTACHMENTS:

A through H: Disbursement Registers
Agenda Item No. 05 Page 2 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount 432 E. CLARA STREET LLC 5275 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5275IS1 04/01/2025 28623 2,116.00
453-515 N FIFTH ST, LLC 5664 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5664DC1 04/01/2025 28624 1,656.00
610 WESTMINSTER LLC 5237 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5237MW1 04/01/2025 28625 2,528.00
AGHAJANIAN, MANE 5320 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5320LC1 04/01/2025 28626 2,058.00
AGHAJANIAN, MANE 5320 APRIL 2025 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 5320PHP1 04/01/2025 28626 1,757.00
AHLUWALIA, GURINDER 4792 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4792MG1 04/01/2025 28627 1,396.00
ALINAYA, ALICIA R 3727 APRIL 2025 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 3727SHP1 04/01/2025 28628 2,000.00
ALLAWOS, JAMES D. 5337 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5337GU1 04/01/2025 28629 1,651.00
ALLEN, CONNIE 4266 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266JW1 04/01/2025 28630 1,498.00
ALLEN, CONNIE 4266 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266KA1 04/01/2025 28630 1,303.00
ALLEN, CONNIE 4266 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266MR1 04/01/2025 28630 1,328.00
ANDERSON, SUSAN LEE 17 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 17MB1 04/01/2025 28631 1,183.00
AREA HOUSING AUTHORITY 3099 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3099HA1 04/01/2025 28632 1,407.00
AREA HOUSING AUTHORITY 3099 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 3099HAA1 04/01/2025 28632 110.42
Check No. 28632
Check No. 28629
Check Total: 1651.00
Check No. 28630
Check Total: 4129.00
Check No. 28631
Check Total: 1183.00
Check No. 28626
Check Total: 3815.00
Check No. 28627
Check Total: 1396.00
Check No. 28628
Check Total: 2000.00
Check No. 28623
Check Total: 2116.00
Check No. 28624
Check Total: 1656.00
Check No. 28625
Check Total: 2528.00
Agenda Item No. 05 Page 3 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AREA HOUSING AUTHORITY 3099 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3099KB1 04/01/2025 28632 1,727.00 AREA HOUSING AUTHORITY 3099 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3099KB2 04/01/2025 28632 864.00
AREA HOUSING AUTHORITY 3099 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 3099KBA1 04/01/2025 28632 110.42
AROSTEGUY, CYNTHIA 4660 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4266VM1 04/01/2025 28633 608.00
ARTHUR ZIMMER FAMILY TRUST 4768 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4768YP1 04/01/2025 28634 794.00
AVALOS, JOVAN 5531 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5531AP1 04/01/2025 28635 1,637.00
BAKER, BRETT E. 5023 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5023JC1 04/01/2025 28636 1,638.00
BAKER, BRETT E. 5023 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5023MF1 04/01/2025 28636 1,393.00
BARANY, CLARA 5545 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5545RZ1 04/01/2025 28637 2,012.00
BARNES, DENISE M. 2730 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2730MS1 04/01/2025 28638 775.00

KATHLEEN MARIE & SIMON CHRISTOPHER

BAUGHMAN
5820 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5820CG1 04/01/2025 28639 1,580.00
KALALI BEHROUZ 5344 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5344IL1 04/01/2025 28640 1,857.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40AC1 04/01/2025 28641 1,801.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40AL1 04/01/2025 28641 1,284.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40DK1 04/01/2025 28641 2,237.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40EE1 04/01/2025 28641 1,740.00
Check No. 28641
Check No. 28638
Check Total: 775.00
Check No. 28639
Check Total: 1580.00
Check No. 28640
Check Total: 1857.00
Check No. 28635
Check Total: 1637.00
Check No. 28636
Check Total: 3031.00
Check No. 28637
Check Total: 2012.00
Check Total: 4218.84
Check No. 28633
Check Total: 608.00
Check No. 28634
Check Total: 794.00
Agenda Item No. 05 Page 4 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40EP1 04/01/2025 28641 1,072.00 BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40EV1 04/01/2025 28641 1,227.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40JD1 04/01/2025 28641 2,415.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40JF1 04/01/2025 28641 2,299.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 40MHP1 04/01/2025 28641 1,690.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40RL1 04/01/2025 28641 1,041.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40RM1 04/01/2025 28641 2,057.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40RR1 04/01/2025 28641 647.00
BENEFIELD, KENNETH OR MARILYN 40 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 40VF1 04/01/2025 28641 2,513.00
BERNINGER, GEORGE 42 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 42EG1 04/01/2025 28642 1,327.00
BERNINGER, GEORGE 42 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 42GD1 04/01/2025 28642 1,031.00
BERNINGER, GEORGE 42 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 42GS1 04/01/2025 28642 229.00
BERNINGER, GEORGE 42 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 42KB1 04/01/2025 28642 2,085.00
BIGGERSTAFF, REGINA 44 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 44LV1 04/01/2025 28643 684.00
BILL JOSEPH'S PALM PROPERTIES, LLC 3544 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3544CG1 04/01/2025 28644 1,950.00
BLOCK, BARBARA 2426 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2426BK1 04/01/2025 28645 1,549.00
BOUTROS, MAGED H. 5553 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5553RG1 04/01/2025 28646 2,000.00
BRAVO, ARMANDO 579 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 579DH1 04/01/2025 28647 1,592.00
Check No. 28647
Check Total: 1592.00
Check No. 28648
Check No. 28644
Check Total: 1950.00
Check No. 28645
Check Total: 1549.00
Check No. 28646
Check Total: 2000.00
Check Total: 22023.00
Check No. 28642
Check Total: 4672.00
Check No. 28643
Check Total: 684.00
Agenda Item No. 05 Page 5 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BRAYTON, WILLIAM 4380 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4380AN1 04/01/2025 28648 1,264.00 BRIGGS, SONDRA L. G. 5384 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5384SM1 04/01/2025 28649 1,607.00
BRUNS, RONALD 4873 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4873JW1 04/01/2025 28650 227.00
BYRNE, LINDA 4332 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4332CV1 04/01/2025 28651 2,100.00
BYRNE, LINDA 4332 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4332DV1 04/01/2025 28651 1,814.00
BYRNE, LINDA 4332 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4332DVF1 04/01/2025 28651 150.00
BYRNE, LINDA 4332 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4332DVM1 04/01/2025 28651 150.00
C ST PROPERTIES 3531 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3531CT1 04/01/2025 28652 902.00
C ST PROPERTIES 3531 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3531DMA1 04/01/2025 28652 1,742.00
CANNISTRACI, BRUCE 3930 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3980DL1 04/01/2025 28653 1,228.00
CASTILLO REALTY INC 4729 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729DF1 04/01/2025 28654 1,346.00
CASTILLO REALTY INC 4729 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729NU1 04/01/2025 28654 1,203.00
CASTILLO REALTY INC 4729 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4729SA1 04/01/2025 28654 1,731.00
CHRISTINE H. CARDOSO DEFINED 4184 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4184EB1 04/01/2025 28655 873.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817AR1 04/01/2025 28656 638.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817BH1 04/01/2025 28656 876.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817CE1 04/01/2025 28656 1,745.00
Check No. 28656
Check No. 28653
Check Total: 1228.00
Check No. 28654
Check Total: 4280.00
Check No. 28655
Check Total: 873.00
Check No. 28650
Check Total: 227.00
Check No. 28651
Check Total: 4214.00
Check No. 28652
Check Total: 2644.00
Check Total: 1264.00
Check No. 28649
Check Total: 1607.00
Agenda Item No. 05 Page 6 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817CY1 04/01/2025 28656 673.00 CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817DH1 04/01/2025 28656 1,400.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817DZ1 04/01/2025 28656 735.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817EM1 04/01/2025 28656 236.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817FM1 04/01/2025 28656 248.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817JLR1 04/01/2025 28656 357.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817JR1 04/01/2025 28656 1,850.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817MM1 04/01/2025 28656 1,062.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817MN1 04/01/2025 28656 1,110.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817MVA1 04/01/2025 28656 1,357.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817MVE1 04/01/2025 28656 953.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817RC1 04/01/2025 28656 1,144.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817RL1 04/01/2025 28656 969.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817RLF1 04/01/2025 28656 517.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817RLM1 04/01/2025 28656 969.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817SF1 04/01/2025 28656 177.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817SP1 04/01/2025 28656 1,390.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817SR1 04/01/2025 28656 1,043.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817TB1 04/01/2025 28656 785.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817YOV1 04/01/2025 28656 720.00
CITY OF PORT HUENEME 3817 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3817YV1 04/01/2025 28656 2,280.00
COASTAL VIEW PMRE, INC 5871 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5871TN1 04/01/2025 28657 1,247.00
COMERFORD, PATRICK T. 3443 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3443EC1 04/01/2025 28658 1,323.00
COREY, JASON & JONI 826 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 826LS1 04/01/2025 28659 1,927.00
Check No. 28659
Check Total: 23234.00
Check No. 28657
Check Total: 1247.00
Check No. 28658
Check Total: 1323.00
Agenda Item No. 05 Page 7 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount COVAREALTY 5466 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466BD1 04/01/2025 28660 1,611.00 COVAREALTY 5466 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5466TB1 04/01/2025 28660 952.00
CURTIS JR., EVERT RAY 5033 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5033AB1 04/01/2025 28661 1,646.00
CUSICK PROPERTY MANAGEMENT 4322 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4322IM1 04/01/2025 28662 869.00
DELAROSA, DOMINGO 73 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 73BH1 04/01/2025 28663 1,592.00
ENG, BONAVENTURE 83 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 83CD1 04/01/2025 28664 2,563.00
ENTRUST GROUP GILL IRA 51-01209 4183 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4183EB1 04/01/2025 28665 873.00
GRACIELA P. ESTRADA 5829 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5829YDO1 04/01/2025 28666 1,891.00
ESTRADA, YOLANDA 4033 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4033PB1 04/01/2025 28667 572.00
EVERETT JR, EARL W 4988 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4988MP1 04/01/2025 28668 1,800.00
EVERETT JR, EARL W 4988 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4988PM1 04/01/2025 28668 1,315.00
EVERGREEN 41 LP 4409 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4409VG1 04/01/2025 28669 2,033.00
AARON FABBIAN 5791 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5791RW1 04/01/2025 28670 1,872.00
Check No. 28668
Check Total: 3115.00
Check No. 28669
Check Total: 2033.00
Check No. 28670
Check No. 28665
Check Total: 873.00
Check No. 28666
Check Total: 1891.00
Check No. 28667
Check Total: 572.00
Check No. 28662
Check Total: 869.00
Check No. 28663
Check Total: 1592.00
Check No. 28664
Check Total: 2563.00
Check Total: 1927.00
Check No. 28660
Check Total: 2563.00
Check No. 28661
Check Total: 1646.00
Agenda Item No. 05 Page 8 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FEINSTEIN, RON 3534 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3534TM1 04/01/2025 28671 652.00 FENTON, LESLIE 5087 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5087MH1 04/01/2025 28672 2,155.00
FLYNN, MARIA 93 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 93MR1 04/01/2025 28673 1,433.00
FREDRICK, BRANDEN J 5486 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5486CT1 04/01/2025 28674 1,290.00
FREDRICK, EDWARD 2452 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2452IV1 04/01/2025 28675 1,938.00
FREDRICK, EDWARD 2452 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2452RR1 04/01/2025 28675 1,610.00
GAIN PROPERTIES, LLC 3929 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3929JN1 04/01/2025 28676 1,693.00
GAIN PROPERTIES, LLC 3929 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3929NR1 04/01/2025 28676 1,753.00
GARCIA, SANDRA 5106 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5106RL1 04/01/2025 28677 1,323.00
GARDNER MANAGEMENT, LTD 5082 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082AM1 04/01/2025 28678 1,361.00
GARDNER MANAGEMENT, LTD 5082 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082CS1 04/01/2025 28678 347.00
GARDNER MANAGEMENT, LTD 5082 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082DC1 04/01/2025 28678 1,552.00
GARDNER MANAGEMENT, LTD 5082 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082ED1 04/01/2025 28678 1,737.00
GARDNER MANAGEMENT, LTD 5082 APRIL 2025 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 5082EDP1 04/01/2025 28678 1,837.00
GARDNER MANAGEMENT, LTD 5082 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082JB1 04/01/2025 28678 1,762.00
GARDNER MANAGEMENT, LTD 5082 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082MA1 04/01/2025 28678 1,574.00
GARDNER MANAGEMENT, LTD 5082 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5082MH1 04/01/2025 28678 1,380.00
Check No. 28677
Check Total: 1323.00
Check No. 28678
Check No. 28674
Check Total: 1290.00
Check No. 28675
Check Total: 3548.00
Check No. 28676
Check Total: 3446.00
Check No. 28671
Check Total: 652.00
Check No. 28672
Check Total: 2155.00
Check No. 28673
Check Total: 1433.00
Check Total: 1872.00
Agenda Item No. 05 Page 9 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GERALD R. KATZ BYPASS TRUST 5198 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5198RZ1 04/01/2025 28679 1,271.00 GEROSABREN CORP, INC 4441 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4441PE1 04/01/2025 28680 885.00
GEROSABREN CORP, INC 4441 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4441SR1 04/01/2025 28680 1,632.00
KRISTIN GLINSKI 4477 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4477MM1 04/01/2025 28681 1,840.00
GOLD COAST COMMERCIAL 5340 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5340ML1 04/01/2025 28682 2,300.00
GOLDBERG, MARC 5220 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5220RO1 04/01/2025 28683 2,931.00
GOLDHAMMER, MARLENE 2818 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2818LE1 04/01/2025 28684 2,161.00
GONZALEZ, AURORA JUAREZ 1448 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448AM1 04/01/2025 28685 437.00
GONZALEZ, AURORA JUAREZ 1448 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448ML1 04/01/2025 28685 2,000.00
GONZALEZ, AURORA JUAREZ 1448 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448SR1 04/01/2025 28685 685.00
GONZALEZ, AURORA JUAREZ 1448 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1448VG1 04/01/2025 28685 808.00
GONZALEZ, GUILLERMO 4837 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4837GA1 04/01/2025 28686 2,926.00
GORSKI, KENNETH 4707 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4707AG1 04/01/2025 28687 2,337.00
GORSKI, KENNETH 4707 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4707VG1 04/01/2025 28687 2,098.00
Check No. 28686
Check Total: 2926.00
Check No. 28687
Check Total: 4435.00
Check No. 28688
Check No. 28683
Check Total: 2931.00
Check No. 28684
Check Total: 2161.00
Check No. 28685
Check Total: 3930.00
Check No. 28680
Check Total: 2517.00
Check No. 28681
Check Total: 1840.00
Check No. 28682
Check Total: 2300.00
Check Total: 11550.00
Check No. 28679
Check Total: 1271.00
Agenda Item No. 05 Page 10 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GOTTLIEB, ALLAN 101 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 101GT1 04/01/2025 28688 1,505.00 GOTTLIEB, ALLAN 101 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 101KN1 04/01/2025 28688 1,540.00
GOTTLIEB, ALLAN 101 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 101SL1 04/01/2025 28688 1,335.00
GRAY, LESTER 4125 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4125SS1 04/01/2025 28689 2,000.00
GRIFFITHS, JONATHAN E. 5468 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5468NA1 04/01/2025 28690 2,239.00
GUILLEN GROUP, THE 2788 APRIL 2025 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 2788JFP1 04/01/2025 28691 1,867.00
GUILLEN GROUP, THE 2788 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2788KR1 04/01/2025 28691 866.00
HAIDET, PATRICK 2526 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2526NG1 04/01/2025 28692 1,748.00
HAIDET, PATRICK 2526 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2526SP1 04/01/2025 28692 1,575.00
HANDY, ROBERT 4706 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4706EG1 04/01/2025 28693 1,568.00
HARRIS, MARGARET 3354 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3354PB1 04/01/2025 28694 1,790.00
HEADLEY, SHERI 4599 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4599DS1 04/01/2025 28695 1,231.00
HEKMAT, ABBAS 3915 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3915SG1 04/01/2025 28696 628.00
HELLING, SUSAN 4323 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4323MDH1 04/01/2025 28697 1,809.00
Check No. 28698
Check No. 28695
Check Total: 1231.00
Check No. 28696
Check Total: 628.00
Check No. 28697
Check Total: 1809.00
Check No. 28692
Check Total: 3323.00
Check No. 28693
Check Total: 1568.00
Check No. 28694
Check Total: 1790.00
Check No. 28689
Check Total: 2000.00
Check No. 28690
Check Total: 2239.00
Check No. 28691
Check Total: 2733.00
Check Total: 4380.00
Agenda Item No. 05 Page 11 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount HERNANDEZ, MONICA OR LEONARDO 113 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 113EU1 04/01/2025 28698 2,300.00 HOUSING AUTHORITY OF THE CITY OF 3480 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3480AP1 04/01/2025 28699 2,583.00
HOUSING AUTHORITY OF THE CITY OF 3480 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 3480APA1 04/01/2025 28699 110.42
HOUSING AUTHORITY OF THE CITY OF 3480 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3480JV1 04/01/2025 28699 1,013.00
HOUSING AUTHORITY OF THE CITY OF 3480 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 3480JVA1 04/01/2025 28699 110.42
HOUSING AUTHORITY OF THE CITY OF 3480 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3480LC1 04/01/2025 28699 791.00
HOUSING AUTHORITY OF THE CITY OF 3480 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 3480LCA1 04/01/2025 28699 110.42

HOUSING AUTHORITY OF THE COUNTY OF SANTA

BARBARA
5772 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5772JL1 04/01/2025 28700 2,508.00

HOUSING AUTHORITY OF THE COUNTY OF SANTA

BARBARA
5772 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 5772JLA1 04/01/2025 28700 110.42
HU, ZHENG 3406 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3406JA1 04/01/2025 28701 984.00
HUFFAKER TRUST 3859 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3859RB1 04/01/2025 28702 1,155.00
IEZZA, JOHN 3995 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995CR1 04/01/2025 28703 1,457.00
IEZZA, JOHN 3995 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995JM1 04/01/2025 28703 1,414.00
IEZZA, JOHN 3995 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995JR1 04/01/2025 28703 1,478.00
IEZZA, JOHN 3995 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3995KG1 04/01/2025 28703 1,580.00
JENNINGS, CECILIA 5447 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5447MB1 04/01/2025 28704 2,129.00
JIAO, QINGSHENG ERIC 5002 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5002AP1 04/01/2025 28705 2,573.00
Check No. 28704
Check Total: 2129.00
Check No. 28705
Check Total: 2573.00
Check No. 28706
Check No. 28701
Check Total: 984.00
Check No. 28702
Check Total: 1155.00
Check No. 28703
Check Total: 5929.00
Check Total: 2300.00
Check No. 28699
Check Total: 4718.26
Check No. 28700
Check Total: 2618.42
Agenda Item No. 05 Page 12 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount JISHI, ASSEM 3062 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3062RB1 04/01/2025 28706 2,030.00 JISHI, ASSEM 3062 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3062RG1 04/01/2025 28706 2,270.00
JORDAN, MILES 5318 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5318LC1 04/01/2025 28707 3,146.00
JOYCE, JOHN G. 764 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 764EP1 04/01/2025 28708 1,208.00
KALLY, CARIN A 3560 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3560YG1 04/01/2025 28709 1,641.00
KUBISKE, DOUGLAS AND DIANE 128 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 128CA1 04/01/2025 28710 1,411.00
LEDESMA, FRANK 5076 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5076MD1 04/01/2025 28711 1,852.00
LEDIN, LYNDA 133 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 133MM1 04/01/2025 28712 1,601.00
CHARLES MAIER 4424 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4424MO1 04/01/2025 28713 1,601.00
MALIN, CRAIG 4906 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4906GJ1 04/01/2025 28714 4,097.00
MALIN, CRAIG 4906 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4906JJ1 04/01/2025 28714 3,000.00
MANDEE FIGUEROA 5704 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5704NC1 04/01/2025 28715 1,209.00
MANRIQUEZ, LARRY LUKE 5534 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5534TE1 04/01/2025 28716 622.00
Check No. 28716
Check Total: 622.00
Check No. 28717
Check No. 28713
Check Total: 1601.00
Check No. 28714
Check Total: 7097.00
Check No. 28715
Check Total: 1209.00
Check No. 28710
Check Total: 1411.00
Check No. 28711
Check Total: 1852.00
Check No. 28712
Check Total: 1601.00
Check No. 28707
Check Total: 3146.00
Check No. 28708
Check Total: 1208.00
Check No. 28709
Check Total: 1641.00
Check Total: 4300.00
Agenda Item No. 05 Page 13 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount MAX M. MORRISON 5676 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5676DG1 04/01/2025 28717 2,292.00 MECAGNI, GERALD 1428 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1428FC1 04/01/2025 28718 508.00
MEDLEN, JOHN 147 APRIL 2025 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 147RFP1 04/01/2025 28719 1,270.00
MERIDIAN GROUP REAL ESTATE 3106 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106AV1 04/01/2025 28720 1,365.00
MERIDIAN GROUP REAL ESTATE 3106 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106MF1 04/01/2025 28720 1,751.00
MERIDIAN GROUP REAL ESTATE 3106 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106ML1 04/01/2025 28720 916.00
MERIDIAN GROUP REAL ESTATE 3106 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3106MS1 04/01/2025 28720 1,700.00
MERIDIAN GROUP REAL ESTATE MANAGEMENT, INC 5782 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5782LO1 04/01/2025 28721 1,982.00
MEYER, HAROLD 3904 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3904VL1 04/01/2025 28722 1,341.00
MILLER, MARITES 3567 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3567DC1 04/01/2025 28723 1,779.00
MIMS PROPERTY MANAGEMENT 3585 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3585VS1 04/01/2025 28724 2,077.00
MOCA, LINDA J 5096 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5096WF1 04/01/2025 28725 941.00
MOLL, RALF D. 2125 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2125AM1 04/01/2025 28726 937.00
MONTEIRO, ANA RITA 5027 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5027GH1 04/01/2025 28727 1,463.00
Check No. 28725
Check Total: 941.00
Check No. 28726
Check Total: 937.00
Check No. 28727
Check No. 28722
Check Total: 1341.00
Check No. 28723
Check Total: 1779.00
Check No. 28724
Check Total: 2077.00
Check No. 28719
Check Total: 1270.00
Check No. 28720
Check Total: 5732.00
Check No. 28721
Check Total: 1982.00
Check Total: 2292.00
Check No. 28718
Check Total: 508.00
Agenda Item No. 05 Page 14 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount WALTER P MORRIS II 5663 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5663KP1 04/01/2025 28728 2,067.00 MORRIS, ROBERTA 4675 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4675EW1 04/01/2025 28729 295.00
NGUYEN, HOA KEVIN V 204 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 204CO1 04/01/2025 28730 1,943.00
O'ROURKE, MICAELA OR CHARLES 157 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 157RM1 04/01/2025 28731 1,245.00
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161CB1 04/01/2025 28732 1,582.00
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 161CBA1 04/01/2025 28732 110.42
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161CP1 04/01/2025 28732 2,263.00
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 161CPA1 04/01/2025 28732 110.42
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161EV1 04/01/2025 28732 1,194.00
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 161EVA1 04/01/2025 28732 110.42
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161JP1 04/01/2025 28732 997.00
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 161JPA1 04/01/2025 28732 110.42
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161MI1 04/01/2025 28732 2,057.00
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 161MIA1 04/01/2025 28732 110.42
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 161NC1 04/01/2025 28732 2,655.00
OXNARD HOUSING AUTHORITY 161 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 161NCA1 04/01/2025 28732 110.42
P&C INVESTMENTS, LLC 2627 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2627CL1 04/01/2025 28733 2,373.00
P&C INVESTMENTS, LLC 2627 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2627MP1 04/01/2025 28733 2,287.00
Check No. 28734
Check No. 28731
Check Total: 1245.00
Check No. 28732
Check Total: 11410.52
Check No. 28733
Check Total: 4660.00
Check No. 28728
Check Total: 2067.00
Check No. 28729
Check Total: 295.00
Check No. 28730
Check Total: 1943.00
Check Total: 1463.00
Agenda Item No. 05 Page 15 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PARK, HOWARD 162 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 162SB1 04/01/2025 28734 1,500.00 PEREZ, JUAN 4573 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4573MM1 04/01/2025 28735 1,002.00
PINKERTON, SANDRA VALCU 5464 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5464MV1 04/01/2025 28736 1,760.00
PINO, GLADYS 4526 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4526FG1 04/01/2025 28737 1,390.00
PINO, GLADYS 4526 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4526RK1 04/01/2025 28737 1,327.00
PINSKY, EDWARD T. 3576 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3576AW1 04/01/2025 28738 2,845.00
PINSKY, EDWARD T. 3576 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3576RC1 04/01/2025 28738 1,179.00
PODRAT, FORREST ANN 5319 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5319MM1 04/01/2025 28739 1,368.00
PODRAT, FORREST ANN 5319 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5319RG1 04/01/2025 28739 1,578.00
PONTBRIAND, JANET 5505 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5505AR1 04/01/2025 28740 2,468.00
PORT HUENEME PROPERTIES, LLC 4003 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003EG1 04/01/2025 28741 977.00
PORT HUENEME PROPERTIES, LLC 4003 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003NDLC1 04/01/2025 28741 2,595.00
PORT HUENEME PROPERTIES, LLC 4003 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4003RA1 04/01/2025 28741 2,155.00
PRABHAKAR, ANJANA 3416 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3416EH1 04/01/2025 28742 2,802.00
PRICE, JULIA 5535 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5535JC1 04/01/2025 28743 416.00
Check No. 28743
Check Total: 416.00
Check No. 28740
Check Total: 2468.00
Check No. 28741
Check Total: 5727.00
Check No. 28742
Check Total: 2802.00
Check No. 28737
Check Total: 2717.00
Check No. 28738
Check Total: 4024.00
Check No. 28739
Check Total: 2946.00
Check Total: 1500.00
Check No. 28735
Check Total: 1002.00
Check No. 28736
Check Total: 1760.00
Agenda Item No. 05 Page 16 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PUNNLIATH, SHAMIM 5552 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5552GR1 04/01/2025 28744 3,015.00 RABY, DONALD 2798 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2798SL1 04/01/2025 28745 1,125.00
RAFAL, JOHNNY AND YOLANDA 171 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 171MD1 04/01/2025 28746 1,839.00
RGC SERVICES, INC 4519 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4519CR1 04/01/2025 28747 1,376.00
RICCI, NEIL 494 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 494MR1 04/01/2025 28748 367.00
RICCI, NEIL 494 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 494MS1 04/01/2025 28748 1,034.00 RICCI, NEIL 494 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 494NR1 04/01/2025 28748 701.00
RICHTER, RANDALL 1694 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1694NG1 04/01/2025 28749 983.00
RIDER, JAMES 1828 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828CA1 04/01/2025 28750 3,089.00
RIDER, JAMES 1828 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828CAM1 04/01/2025 28750 3,089.00
RIDER, JAMES 1828 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828CL1 04/01/2025 28750 1,906.00
RIDER, JAMES 1828 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828CS1 04/01/2025 28750 1,810.00
RIDER, JAMES 1828 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 1828ES1 04/01/2025 28750 1,391.00
RINCON PROPERTY MANAGEMENT, INC 5009 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5009MA1 04/01/2025 28751 1,332.00
RINCON PROPERTY MANAGEMENT, INC 5009 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5009MH1 04/01/2025 28751 1,398.00
ROGERS, CHARLES 176 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 176ET1 04/01/2025 28752 1,648.00
Check No. 28752
Check No. 28749
Check Total: 983.00
Check No. 28750
Check Total: 11285.00
Check No. 28751
Check Total: 2730.00
Check No. 28746
Check Total: 1839.00
Check No. 28747
Check Total: 1376.00
Check No. 28748
Check Total: 2102.00
Check No. 28744
Check Total: 3015.00
Check No. 28745
Check Total: 1125.00
Agenda Item No. 05 Page 17 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ROGERS, CHARLES 176 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 176JL1 04/01/2025 28752 1,763.00 ROGERS, CHARLES 176 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 176MS1 04/01/2025 28752 1,811.00
ROGERS, CHARLES 176 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 176SN1 04/01/2025 28752 764.00
ROSALES, RICARDO 4790 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4790CP1 04/01/2025 28753 1,009.00
ROSAS, MAURICIO 3643 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3643LA1 04/01/2025 28754 2,657.00
ROSE PROPERTY MANAGEMENT LLC. 46 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 46MP1 04/01/2025 28755 2,971.00
ROSE PROPERTY MANAGEMENT LLC. 46 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 46SH1 04/01/2025 28755 1,683.00
ROSE PROPERTY MANAGEMENT LLC. 46 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 46SP1 04/01/2025 28755 30.00
ROSENTHAL, COLLEEN 4159 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4159OM1 04/01/2025 28756 1,420.00
SANDOVAL, JAVIER 3363 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3363MG1 04/01/2025 28757 1,946.00
SANGELADJI, MOHAMMAD A. 910 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 910AC1 04/01/2025 28758 1,558.00
SANGELADJI, MOHAMMAD A. 910 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 910OC1 04/01/2025 28758 1,402.00
SARKISSIAN, MADLEN 5139 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5139MY1 04/01/2025 28759 1,918.00
SERRATOS, MARIBEL 5507 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5507BR1 04/01/2025 28760 1,954.00
SHOJI FAMILY TRUST 4985 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4985YM1 04/01/2025 28761 1,609.00
Check No. 28761
Check Total: 1609.00
Check No. 28758
Check Total: 2960.00
Check No. 28759
Check Total: 1918.00
Check No. 28760
Check Total: 1954.00
Check No. 28755
Check Total: 4684.00
Check No. 28756
Check Total: 1420.00
Check No. 28757
Check Total: 1946.00
Check Total: 5986.00
Check No. 28753
Check Total: 1009.00
Check No. 28754
Check Total: 2657.00
Agenda Item No. 05 Page 18 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SHUFFIELD, CHAD 4503 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4503JO1 04/01/2025 28762 2,745.00 SLOAN, HARRY 2950 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2950LF1 04/01/2025 28763 889.00
SPASIANO, WENDY 4663 APRIL 2025 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 4663YCP1 04/01/2025 28764 2,400.00
SPIELMAN, RON 189 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 189DI1 04/01/2025 28765 1,873.00
SPIELMAN, RON 189 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 189MM1 04/01/2025 28765 1,363.00
STOCKTON, ELEANOR SONYA 5230 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5230TQ1 04/01/2025 28766 1,296.00
CODY SULFLOW 5726 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5726YC1 04/01/2025 28767 1,178.00
SULFLOW, STIRLING J. 5540 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5540AR1 04/01/2025 28768 1,528.00
SURFSIDE, LLC 5089 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5089TN1 04/01/2025 28769 2,906.00
SWANSON, KENT 2351 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2351VS1 04/01/2025 28770 1,988.00
TAYLOR, RICHARD 5729 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5729VS1 04/01/2025 28771 1,133.00
TIM MYRON TAYLOR, 5730 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5730SN1 04/01/2025 28772 1,115.00
Check No. 28773
Check No. 28770
Check Total: 1988.00
Check No. 28771
Check Total: 1133.00
Check No. 28772
Check Total: 1115.00
Check No. 28767
Check Total: 1178.00
Check No. 28768
Check Total: 1528.00
Check No. 28769
Check Total: 2906.00
Check No. 28764
Check Total: 2400.00
Check No. 28765
Check Total: 3236.00
Check No. 28766
Check Total: 1296.00
Check No. 28762
Check Total: 2745.00
Check No. 28763
Check Total: 889.00
Agenda Item No. 05 Page 19 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TED ENTERPRISES, INC 4480 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4480DR1 04/01/2025 28773 2,306.00 TOPPEN, DAVID/NINA KLEIN 70 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70CS1 04/01/2025 28774 1,198.00
TOPPEN, DAVID/NINA KLEIN 70 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70DE1 04/01/2025 28774 78.00
TOPPEN, DAVID/NINA KLEIN 70 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70JL1 04/01/2025 28774 977.00
TOPPEN, DAVID/NINA KLEIN 70 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70MM1 04/01/2025 28774 1,159.00
TOPPEN, DAVID/NINA KLEIN 70 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70MN1 04/01/2025 28774 1,200.00
TOPPEN, DAVID/NINA KLEIN 70 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70SP1 04/01/2025 28774 1,169.00
TOPPEN, DAVID/NINA KLEIN 70 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70SV1 04/01/2025 28774 1,029.00
TOPPEN, DAVID/NINA KLEIN 70 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 70ZD1 04/01/2025 28774 1,142.00
TUCKER, CHRISTINE MICHELLE 5519 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5519TS1 04/01/2025 28775 1,894.00
TURBYVILLE, JACK OR VERNA 201 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 201JH1 04/01/2025 28776 326.00
VALLES, ROBERT 4759 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4759VD1 04/01/2025 28777 2,016.00
VENT31, LLC 5044 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5044LV1 04/01/2025 28778 2,160.00
VRANA, LINDA 209 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 209CT1 04/01/2025 28779 1,375.00
WESTBURY, JOSEPH 2285 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2285CC1 04/01/2025 28780 1,081.00
WESTBURY, JOSEPH 2285 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 2285DH1 04/01/2025 28780 1,278.00
JOHN WHITE 4341 HAP-M LOERA 702781-5240 Housing AuthSection 8 Fund 4341ML1 04/01/2025 28781 2,277.00
Check No. 28779
Check Total: 1375.00
Check No. 28780
Check Total: 2359.00
Check No. 28781
Check No. 28776
Check Total: 326.00
Check No. 28777
Check Total: 2016.00
Check No. 28778
Check Total: 2160.00
Check Total: 2306.00
Check No. 28774
Check Total: 7952.00
Check No. 28775
Check Total: 1894.00
Agenda Item No. 05 Page 20 of 31 HA Agenda 05-05-2025
Disbursements for 4/1/2025 Attachment A
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount WILLIAMS, ALAN R 836 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 836DSM1 04/01/2025 28782 639.00 WILLIAMS, ALAN R 836 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 836LC1 04/01/2025 28782 323.00
WILLIAMS, ALAN R 836 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 836MH1 04/01/2025 28782 1,475.00
WILLIAMS, ALAN R 836 APRIL 2025 HA PAYMENT 702000-1212 Housing AuthSection 8 Fund 836TAP1 04/01/2025 28782 1,147.00
WOODS-PIERCE, CASSANDRA 5008 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 500MG1 04/01/2025 28783 1,588.00
WRAITH LP 5138 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5138AM1 04/01/2025 28784 1,085.00
WRAITH LP 5138 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5138DH1 04/01/2025 28784 1,373.00
YAZICI, EMINE 3945 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 3945AM1 04/01/2025 28785 1,411.00
YAZICI, EMINE 4371 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 4371MF1 04/01/2025 28786 1,679.00
ORANGE COUNTY HOUSING AUTHORITY 5876 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5876AT1 04/01/2025 55161 2,330.00
ORANGE COUNTY HOUSING AUTHORITY 5876 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 5876ATA1 04/01/2025 55161 110.42
ORANGE COUNTY HOUSING AUTHORITY 5876 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5876ATF1 04/01/2025 55161 2,330.00
ORANGE COUNTY HOUSING AUTHORITY 5876 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 5876ATFA1 04/01/2025 55161 104.83
ORANGE COUNTY HOUSING AUTHORITY 5876 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5876ATJ1 04/01/2025 55161 1,203.00
ORANGE COUNTY HOUSING AUTHORITY 5876 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5876ATM1 04/01/2025 55161 2,330.00
ORANGE COUNTY HOUSING AUTHORITY 5876 APRIL 2025 HA PAYMENT 702781-5400 Housing AuthSection 8 Fund 5876ATMA1 04/01/2025 55161 104.83
Grand Total 434,832.12
Check No. 28785
Check Total: 1411.00
Check No. 28786
Check Total: 1679.00
Check No. 55161
Check Total: 8513.08
Check No. 28782
Check Total: 3584.00
Check No. 28783
Check Total: 1588.00
Check No. 28784
Check Total: 2458.00
Check Total: 2277.00
Agenda Item No. 05 Page 21 of 31 HA Agenda 05-05-2025
Disbursements for 4/2/2025 Attachment B
4/30/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMAZON CAPITAL SERVICES 4872 HA OFFICE SUPPLIES-AIR FRESHENERS/STAPLER 702781-5500 Housing AuthSection 8 Fund 1YYG-XM4C-CMR9 04/02/2025 28622 14.84 AMAZON CAPITAL SERVICES 4872 HA OFFICE SUPPLIES-AIR FRESHENERS/STAPLER 701781-5500 Housing AuthConvent Fund 1YYG-XM4C-CMR9 04/02/2025 28622 14.85
Grand Total 29.69
Check No. 28622
Check Total: 29.69
Agenda Item No. 05 Page 22 of 31 HA Agenda 05-05-2025
Disbursements for 4/3/2025 Attachment C
4/30/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TAMPA HARDWARE, INC 4401 HA SUPPLIES-153 WB-GAS VALVES 701781-5520 Housing AuthConvent Fund 943625 04/03/2025 55162 32.60 TAMPA HARDWARE, INC 4401 HA SUPPLIES-105 MV-DELTA HAND SHOWER 701781-5520 Housing AuthConvent Fund 944176 04/03/2025 55162 48.93
TAMPA HARDWARE, INC 4401 HA SUPPLIES-MV #102-ECOFLOW HAND HELD 701781-5520 Housing AuthConvent Fund 954562 04/03/2025 55163 36.96
TAMPA HARDWARE, INC 4401 HA SUPPLIES-152 WB-DRYWALL/SPACKLE/SPONGE 701781-5520 Housing AuthConvent Fund 955164 04/03/2025 55163 69.31
Grand Total 187.80
Check No. 55162
Check Total: 81.53
Check No. 55163
Check Total: 106.27
Agenda Item No. 05 Page 23 of 31 HA Agenda 05-05-2025
Disbursements for 4/4/2025 Attachment D
4/30/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount BAY ALARM COMPANY 269 9/1/24-11/30/24 118 WILLOWBROOK ALRM

MONITRING SVC
701781-5212 Housing AuthConvent Fund 21587237 04/04/2025 55164 240.18 YVONNE GLORIA CORIA 5806 APRIL 2025 UTILITY REIMBURSEMENT 702000-1212 Housing AuthSection 8 Fund 04012025 04/04/2025 55165 150.00 DISH NETWORK 3092 8255 7070 8206 1628 MV UTIL BILL-4/10/25-5/9/25 701781-5300 Housing AuthConvent Fund 1628 03272025 04/04/2025 55166 95.88
CYNTHIA KARINA GARCIA 5826 APRIL 2025 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012025 04/04/2025 55167 196.00 HD SUPPLY FACILITIES MAINTENANCE 116 HA SUPPLIES-MV-TOILET SEATS 701781-5520 Housing AuthConvent Fund 9233559473 04/04/2025 55168 173.99
HERNANDEZ, MARIA C. 5145 APRIL 2025 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012025 04/04/2025 55169 22.00 LOWE'S 1841 HA SUPPLIES-MV-19/32 CAT FIR RATED S 701781-5520 Housing AuthConvent Fund 988488 04/04/2025 55170 31.11
MISTY PATRICIA VEGA 5697 APRIL 2025 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012025 04/04/2025 55171 12.00 NELROD COMPANY, THE 4008 HCV UTILITY ALLOWANCE UPDATE STUDY 702781-5204 Housing AuthSection 8 Fund RU0007502PH 04/04/2025 55172 2,210.00 OLIVARES, JAIME 4821 APRIL 2025 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012025 04/04/2025 55173 18.00 ORKIN SERVICES OF CALIFORNIA, INC 3746 MAR'25 MAR VISTA BED BUG SERVICES 701781-5212 Housing AuthConvent Fund 274600127 04/04/2025 55174 480.00
PORT HUENEME, CITY OF 168 2689-1033116 COPH UB-192 WB DR 701781-5300 Housing AuthConvent Fund 3116 FY2425 04/04/2025 55175 1,074.44
PORT HUENEME, CITY OF 168 2689-1033120 COPH UB-157 SCOTT ST 701781-5300 Housing AuthConvent Fund 3120 FY2425 04/04/2025 55175 378.00
Check No. 55164
Check Total: 240.18
Check No. 55165
Check Total: 150.00
Check No. 55166
Check Total: 95.88
Check No. 55167
Check Total: 196.00
Check No. 55168
Check Total: 173.99
Check No. 55169
Check Total: 22.00
Check No. 55170
Check Total: 31.11
Check No. 55171
Check Total: 12.00
Check No. 55172
Check Total: 2210.00
Check No. 55173
Check Total: 18.00
Check No. 55174
Check Total: 480.00
Check No. 55175
Agenda Item No. 05 Page 24 of 31 HA Agenda 05-05-2025
Disbursements for 4/4/2025 Attachment D
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PSWRC-NAHRO 2084 2025 PSWRC NAHRO MEMBERSHIP DUES 701781-5402 Housing AuthConvent Fund 25DUES 04/04/2025 55176 67.50 JOMEYDA REYES 5575 APRIL 2025 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012025 04/04/2025 55177 67.00 ROBERT GRACE 5781 APRIL 2025 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012025 04/04/2025 55178 210.00 SOUTHERN CALIFORNIA EDISON 177 700526081867 UTILITY BILL-118 WILLOWBROOK ST 701781-5300 Housing AuthConvent Fund 1867 03142025 04/04/2025 55179 174.27
SOUTHERN CALIFORNIA EDISON 177 700628105558 UTIL BILL-MAR VISTA-157 E SCOTT ST
701781-5300 Housing AuthConvent Fund
5558 03142025 04/04/2025 55180 3,999.68
TK ELEVATOR CORPORATION 5135 4/1/25-6/30/25 MAR VISTA ELEVATOR

MAINTENANCE
701781-5212 Housing AuthConvent Fund
3008458206 04/04/2025 55181 1,766.82
TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER SVCSFEB'25701781-5220 Housing AuthConvent Fund 548720457 04/04/2025 55182 78.85
TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER SVCSFEB'25702781-5220 Housing AuthSection 8 Fund 548720457 04/04/2025 55182 78.84 TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 1/13/25-2/13/25 SERVICE 701781-5220 Housing AuthConvent Fund 549409274 04/04/2025 55182 72.33
TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 1/13/25-2/13/25 SERVICE 702781-5220 Housing AuthSection 8 Fund 549409274 04/04/2025 55182 72.32 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER SVCSMAR'25702781-5220 Housing AuthSection 8 Fund 550956106 04/04/2025 55182 93.34 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER SVCSMAR'25701781-5220 Housing AuthConvent Fund 550956106 04/04/2025 55182 93.35
TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 3/13/25-4/13/25 SERVICE 702781-5220 Housing AuthSection 8 Fund 551636533 04/04/2025 55182 61.70 TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 3/13/25-4/13/25 SERVICE 701781-5220 Housing AuthConvent Fund 551636533 04/04/2025 55182 61.71
URIAS, ELISA 4925 APRIL 2025 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012025 04/04/2025 55183 256.00 VALLEY ALARM 2750 APRIL 2025 MAR VISTA ALARM SERVICES 701781-5212 Housing AuthConvent Fund 1262122 04/04/2025 55184 80.00
Check Total: 1452.44
Check No. 55176
Check Total: 67.50
Check No. 55177
Check Total: 67.00
Check No. 55178
Check Total: 210.00
Check No. 55179
Check Total: 174.27
Check No. 55180
Check Total: 3999.68
Check No. 55181
Check Total: 1766.82
Check No. 55182
Check Total: 612.44
Check No. 55183
Check Total: 256.00
Check No. 55184
Check Total: 80.00
Agenda Item No. 05 Page 25 of 31 HA Agenda 05-05-2025
Disbursements for 4/4/2025 Attachment D
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CRYSTAL VILLAGOMEZ 5653 APRIL 2025 UTILITY REIMBURSEMENT 702781-5240 Housing AuthSection 8 Fund 04012025 04/04/2025 55185 67.00 MONICA WAGNER 5814 APRIL 2025 UTILITY REIMBURSEMENT 701781-5300 Housing AuthConvent Fund 04012025 04/04/2025 55186 47.00
Grand Total 12,429.31
Check No. 55185
Check Total: 67.00
Check No. 55186
Check Total: 47.00
Agenda Item No. 05 Page 26 of 31 HA Agenda 05-05-2025
Disbursements for 4/9/2025 Attachment E
4/30/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount IEZZA, JOHN 3995 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 04072025 04/09/2025 28791 617.00
Grand Total 617.00
Check No. 28791
Check Total: 617.00
Agenda Item No. 05 Page 27 of 31 HA Agenda 05-05-2025
Disbursements for 4/10/2025 Attachment F
4/30/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SERRATOS, MARIBEL 5507 APRIL 2025 HA PAYMENT 702781-5240 Housing AuthSection 8 Fund 5507BR1 04/10/2025 28792 1,954.00 GREEN DE BORTNOWSKY, LLP 4463 PHNE.0009-03-JANUARY 2025 LEGAL SERVICES 701781-5204 Housing AuthConvent Fund 48855 04/10/2025 55187 52.50
NAN MCKAY & ASSOCIATES INC 1357 ANNUAL REVISION SUB SVC RENEWAL FEE-5/1/25-4/30/26 701781-5223 Housing AuthConvent Fund INV297381 04/10/2025 55188 478.00
Grand Total 2,484.50
Check No. 28792
Check Total: 1954.00
Check No. 55187
Check Total: 52.50
Check No. 55188
Check Total: 478.00
Agenda Item No. 05 Page 28 of 31 HA Agenda 05-05-2025
Disbursements for 4/24/2025 Attachment G
4/30/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AMERICAN AUTOMATIC DOORS 1783 HA REPAIRS-MV-GAMING ROOM DOOR 701781-5212 Housing AuthConvent Fund 37543 04/24/2025 55189 172.00
FRONTIER COMMUNICATIONS 4230 805-271-0358-102020-5 UTILITY BILL 701781-5301 Housing AuthConvent Fund 020-5 03202025 04/24/2025 55190 321.86
FRONTIER COMMUNICATIONS 4230 805-986-4170-032614-5 UTILITY BILL 701781-5300 Housing AuthConvent Fund 614-5 03012025 04/24/2025 55191 77.55
FRONTIER COMMUNICATIONS 4230 805-986-4170-032614-5 UTILITY BILL 701781-5300 Housing AuthConvent Fund 614-5 04012025 04/24/2025 55192 77.58
FRONTIER COMMUNICATIONS 4230 805-986-4170-032614-5 UTILITY BILL 701781-5300 Housing AuthConvent Fund 614-5 02012025 04/24/2025 55193 77.55
FRONTIER COMMUNICATIONS 4230 805-986-4170-032614-5 UTILITY BILL 701781-5300 Housing AuthConvent Fund 614-5 01012025 04/24/2025 55194 77.61
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-WB & MV-POWER SPIN DRAIN GUN 701781-5520 Housing AuthConvent Fund 2041206 04/24/2025 55195 53.60
HOME DEPOT CREDIT SERVICES 115 HA SUPPLIES-WB & MV-PAINT/LEVERS/CLEANER 701781-5520 Housing AuthConvent Fund 9044076 04/24/2025 55195 775.96
KELLY CLEANING & SUPPLIES, INC 2496 APRIL 2025 MAR VISTA JANITORIAL SERVICES 701781-5212 Housing AuthConvent Fund 69735495 04/24/2025 55196 985.00
LOWE'S 1841 HA SUPPLIES-152 & 170 WB-ORANGE PEEL TEXTURE 701781-5520 Housing AuthConvent Fund 993916 04/24/2025 55197 114.06
NAN MCKAY & ASSOCIATES INC 1357 PIH ALERT SUBSCRIPTION 702781-5223 Housing AuthSection 8 Fund INV298947 04/24/2025 55198 419.00 PEREZ, JOSE 333 4/17/25 HA CAR WASHES 702781-5215 Housing AuthSection 8 Fund 04172025-HA 04/24/2025 55199 50.00 SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 MAR'25 LANDSCAPE MAINTENANCE-MAR VISTA 701781-5212 Housing AuthConvent Fund 3953 04/24/2025 55200 463.50
Check No. 55189
Check Total: 172.00
Check No. 55190
Check Total: 321.86
Check No. 55191
Check Total: 77.55
Check No. 55192
Check Total: 77.58
Check No. 55193
Check Total: 77.55
Check No. 55194
Check Total: 77.61
Check No. 55195
Check Total: 829.56
Check No. 55196
Check Total: 985.00
Check No. 55197
Check Total: 114.06
Check No. 55198
Check Total: 419.00
Check No. 55199
Check Total: 50.00
Check No. 55200
Agenda Item No. 05 Page 29 of 31 HA Agenda 05-05-2025
Disbursements for 4/24/2025 Attachment G
4/30/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 MAR'25 LANDSCAPE MAINTENANCE-WILLOWBROOK 701781-5212 Housing AuthConvent Fund 3959 04/24/2025 55200 916.70 TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 1/1/25-1/31/25 COPIER SVC-ESTUDIO 4515AC-746 IND 701781-5220 Housing AuthConvent Fund 6162501 04/24/2025 55201 103.00
TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 1/1/25-1/31/25 COPIER SVC-ESTUDIO 4515AC-746 IND 702781-5220 Housing AuthSection 8 Fund 6162501 04/24/2025 55201 103.00 TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 2/1/25-2/28/25 COPIER SVC-ESTUDIO 4515AC-746 IND 702781-5220 Housing AuthSection 8 Fund 6177778 04/24/2025 55201 77.22 TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 2/1/25-2/28/25 COPIER SVC-ESTUDIO 4515AC-746 IND 701781-5220 Housing AuthConvent Fund 6177778 04/24/2025 55201 77.23
TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 3/1/25-3/31/25 COPIER SVC-ESTUDIO 4515AC-746 IND 701781-5220 Housing AuthConvent Fund 6195994 04/24/2025 55201 100.36
TOSHIBA AMERICA BUSINESS SOLUTIONS 1050 3/1/25-3/31/25 COPIER SVC-ESTUDIO 4515AC-746 IND 702781-5220 Housing AuthSection 8 Fund 6195994 04/24/2025 55201 100.36 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER SVCSMAY'25701781-5220 Housing AuthConvent Fund 553080680 04/24/2025 55202 78.84 TOSHIBA FINANCIAL SERVICES 3074 500-0620748-000 ESTUDIO 4515AC COPIER SVCSMAY'25702781-5220 Housing AuthSection 8 Fund 553080680 04/24/2025 55202 78.85 TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 4/13/25-5/13/25 SERVICE 702781-5220 Housing AuthSection 8 Fund 553938010 04/24/2025 55203 66.52 TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 4/13/25-5/13/25 SERVICE 701781-5220 Housing AuthConvent Fund 553938010 04/24/2025 55203 66.51
TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 10/13/24-11/13/24 SERVICES 702781-5220 Housing AuthSection 8 Fund 542859558 04/24/2025 55204 60.35
TOSHIBA FINANCIAL SERVICES 3074 500-0671148-000 COPIER 10/13/24-11/13/24 SERVICES 701781-5220 Housing AuthConvent Fund 542859558 04/24/2025 55204 60.35
VENTURA COUNTY STAR 546 MAR'25 HOUSING PUBLIC NOTICE 701781-5203 Housing AuthConvent Fund 0007046239 04/24/2025 55205 195.62
Grand Total 5,750.18
Check Total: 1380.20
Check No. 55204
Check Total: 120.70
Check No. 55205
Check Total: 195.62
Check No. 55201
Check Total: 561.17
Check No. 55202
Check Total: 157.69
Check No. 55203
Check Total: 133.03
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Disbursements for 4/30/2025 Attachment H
4/30/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount FRONTIER COMMUNICATIONS 4230 805-271-0358-102020-5 UTILITY BILL 701781-5301 Housing AuthConvent Fund 020-5 08202024 04/30/2025 55206 311.86 FRONTIER COMMUNICATIONS 4230 805-271-0358-102020-5 UTILITY BILL 701781-5301 Housing AuthConvent Fund 020-5 04202025 04/30/2025 55207 321.86
KEENAN SUPPLY 3629 HA SUPPLIES-MAR VISTA #311-TOILET BOWL/TANK/ETC 701781-5520 Housing AuthConvent Fund S014271290.002 04/30/2025 55208 631.79
KEENAN SUPPLY 3629 HA SUPPLIES-MAR VISTA-TRAPSNAKE/BULB HEAD CABLE 701781-5520 Housing AuthConvent Fund S014349921.001 04/30/2025 55208 112.07
LIHTC DEVELOPMENT GROUP LLC 4853 DECEMBER 2024 HOUSING RAD CONSULTING SERVICES 701781-5204 Housing AuthConvent Fund 10039-0559 04/30/2025 55209 650.00
LIHTC DEVELOPMENT GROUP LLC 4853 FEBRUARY 2025 HOUSING RAD CONSULTING SERVICES 701781-5204 Housing AuthConvent Fund 10039-0590 04/30/2025 55209 2,450.00
LIHTC DEVELOPMENT GROUP LLC 4853 MARCH 2025 HOUSING RAD CONSULTING SERVICES 701781-5204 Housing AuthConvent Fund 10039-0605 04/30/2025 55209 1,400.00
ORKIN SERVICES OF CALIFORNIA, INC 3746 APR'25 MAR VISTA BED BUG SERVICES 701781-5212 Housing AuthConvent Fund 275910656 04/30/2025 55210 480.00
ORKIN SERVICES OF CALIFORNIA, INC 3746 MAR'25 MAR VISTA MONTHLY BED BUG SERVICES 701781-5212 Housing AuthConvent Fund 279928927 04/30/2025 55210 2,899.00
VALLEY ALARM 2750 MAY 2025 MAR VISTA ALARM SERVICES 701781-5212 Housing AuthConvent Fund 1272833 04/30/2025 55211 80.00
VERIZON WIRELESS 3292 971818098-00002 FEB'25-MAR'25 UTILITY BILL-HOUSING 701781-5301 Housing AuthConvent Fund 6108640116B 04/30/2025 55212 250.76
VERIZON WIRELESS 3292 971818098-00002 MAR'25-APR'25 UTILITY BILL-HOUSING 701781-5301 Housing AuthConvent Fund 6111136645B 04/30/2025 55213 250.76
Grand Total 9,838.10
Check No. 55206
Check Total: 311.86
Check No. 55207
Check Total: 321.86
Check No. 55208
Check Total: 743.86
Check No. 55212
Check Total: 250.76
Check No. 55213
Check Total: 250.76
Check No. 55209
Check Total: 4500.00
Check No. 55210
Check Total: 3379.00
Check No. 55211
Check Total: 80.00
Agenda Item No. 05 Page 31 of 31 HA Agenda 05-05-2025
DATE: May, 5, 2025
TO: Housing Authority Board
FROM: James Vega, City Manager
Gabby Basua, Executive Director
SUBJECT: 2025-2029 5-YEAR PUBLIC HOUSING AGENCY (PHA) PLAN AND THE CAPITAL FUND 5-YEAR PLAN
RECOMMENDATION:

It is recommended that Board of Commissioners of the Housing Authority of the City of Port Hueneme, California, adopt a resolution approving the Housing Authorities 2025- 2029 5-Year Plan and its Capital Fund 5-Year Action Plan and budget.

BACKGROUND/ANALYSIS:

All Public Housing Authorities (PHAs) are required to review, update, and amend their plans and policies every 5-years and hold a public hearing on the 5-year plan after a 45- day comment period has elapsed. Upon conclusion of the public hearing, the plan and policies are presented to the Housing Authority Board of Commissioners for approval by resolution and authorizes the Housing Executive Director to submit the plan and policies to HUD for approval.

The main changes to the Housing Authority Admission and Continued Occupancy Policy (ACOP) and the Housing Choice Voucher Administrative Plan are the Housing Opportunity Through Modernization Act (HOTMA) of 2016, which must be implemented no later than 07/01/2025. The PHA continues to wait for its HUD’s software vendor to update its system in order to transition to the new regulations.

In addition, HUD is transitioning from the Housing Quality Standards (HQS) to NSPIRE which is the regulation that the PHA’s must follow when conducting by-annual inspections on subsidized units. The PHA must comply to this new standard no later than October 1, 2025.

The ACOP and Administrative Plan are attached to this report.

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5-Year Plan
May 5, 2025

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The last component of the Housing Authorities 5-Year plan is the adoption of the Capital Fund 5-Year Action Plan and its budget. The 2025 Capital budget is $227,348.00 which has been allocated to the PHA’s operations.

FISCAL IMPACT:

None. This item does not require an expenditure of funds.

ATTACHMENTS:

A. 5-Year PHA Plan
B. Capital Fund 5-Year Action Plan/Budget
C. Resolution
D. Administrative Plan
E. Admission and Continued Occupancy Policy
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Attachment A
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Attachment B
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HA RESOLUTION NO. _____

A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF PORT HUENEME, CALIFORNIA, APPROVING THE 5-YEAR PUBLIC HOUSING AGENCY PLAN FOR 2025-2029; AND APPROVING THE CAPITAL FUND 5-

YEAR ACTION PLAN AND ITS BUDGET
WHEREAS, the Housing Authority of the City of Port Hueneme is required by the U.S.

Department of Housing and Urban Development (HUD) to submit a Board of Commissionersapproved 5-Year Annual Plan for HUD’S review and approval; and WHEREAS, the Plan consists of several required HUD forms including: 5-Year Agency Plan, and Admissions and Continued Occupancy Policy and a Housing Choice Voucher Administrative Plan update; and
WHEREAS, the Authority, as required under the Quality Housing and Work Responsibility Act of 1998 (QHWRA) has had the Plan available to the public for a 45-day review and comment period.

NOW THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The 5-Year Plan with all of its attachments for FY 2025-2029 is hereby approved.

SECTION 2: The Board authorizes and directs the Executive Director to execute and submit the plan to HUD for review and approval as required by QHWRA.

SECTION 3: The Board authorizes and directs the Executive Director to submit to HUD the Civil Rights Certification in accordance with regulations.

SECTION 4: The Board authorizes the Executive Director to accept and expend the funds as indicated in the Capital Fund Program Five-Year Action Plan for 2025.

SECTION 5: The Authority Clerk is hereby directed to certify the passage and adoption of this Resolution and cause it to be placed in the Resolution book.

PASSED, APPROVED, AND ADOPTED, this 5th day of May, 2025.

Martha R. McQueen-Legohn, Chair
ATTEST:
________________________________
Georgianna Nicole Alvarez
Authority Clerk
Attachment C
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HA Resolution No. ___, Page 2 of 2

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, Authority Clerk of the Housing Authority of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the Housing Authority on the 5th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
Authority Clerk
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Chapter 1

OVERVIEW OF THE PROGRAM AND PLAN

INTRODUCTION
The PHA receives its funding for the Housing Choice Voucher (HCV) program from the Department of Housing and Urban Development. The PHA is not a federal department or agency. A public housing agency (PHA) is a governmental or public body, created and authorized by state law to develop and operate housing and housing programs for low-income families. The PHA enters into an Annual Contributions Contract with HUD to administer the program requirements on behalf of HUD. The PHA must ensure compliance with federal laws, regulations and notices and must establish policy and procedures to clarify federal requirements and to ensure consistency in program operation.

This chapter contains information about the PHA and its programs with emphasis on the HCV program. It also contains information about the purpose, intent and use of the plan and guide.

There are three parts to this chapter:

Part I: The Public Housing Agency (PHA). This part includes a description of the PHA, its jurisdiction, its programs, and its mission and intent.

Part II: The HCV Program. This part contains information about the Housing Choice Voucher program operation, roles and responsibilities, and partnerships.

Part III: The HCV Administrative Plan. This part discusses the purpose and organization of the plan and its revision requirements.

PART I: THE PHA
1-I.A. OVERVIEW
This part explains the origin of the PHA’s creation and authorization, the general structure of the organization, and the relationship between the PHA Board and staff.

Attachment D
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1-I.B. ORGANIZATION AND STRUCTURE OF THE PHA
The Section 8 tenant-based Housing Choice Voucher (HCV) assistance program is funded by the federal government and administered by the City of Port Hueneme Housing Authority/CA032 for the jurisdiction of City of Port Hueneme.

The officials of a PHA are known as commissioners or, collectively, as the board of commissioners. Commissioners are appointed in accordance with state housing law and generally serve in the same capacity as the directors of a corporation, establishing policies under which the PHA conducts business, ensuring that policies are followed by PHA staff and ensuring that the PHA is successful in its mission. The board is responsible for preserving and expanding the agency’s resources and assuring the agency’s continued viability.

Formal actions of the PHA are taken through written resolutions, adopted by the board of commissioners and entered into the official records of the PHA.

The principal staff member of the PHA is the executive director (ED), hired and appointed by the board of commissioners. The executive director is directly responsible for carrying out the policies established by the board and is delegated the responsibility for hiring, training and supervising the PHA staff in order to manage the day-to-day operations of the PHA. The executive director is responsible for ensuring compliance with federal and state laws and directives for the programs managed. In addition, the executive director’s duties include budgeting and financial planning for the agency.
1-I.C. PHA MISSION
The purpose of a mission statement is to communicate the purpose of the agency to people inside and outside of the agency. It provides guiding direction for developing strategy, defining critical success factors, searching out key opportunities, making resource allocation choices, satisfying clients and stakeholders, and making decisions.

Port Hueneme Housing Authority Policy
The mission of the Housing Authority of the City Port Hueneme is to provide quality housing to eligible households in a professional, fiscal, prudent manner and be a positive force in the community by working with other agencies to assist families with appropriate supportive services. Further the Authority shares the mission of the Department of Housing and Urban Development (HUD) to promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination.

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1-I.D. THE PHA’S PROGRAMS
The following programs are included under this administrative plan:

Port Hueneme Housing Authority Policy
The PHA’s administrative plan is applicable to the operation of the Housing Choice Voucher program.
1-I.E. THE PHA’S COMMITMENT TO ETHICS AND SERVICE
As a public service agency, the PHA is committed to providing excellent service to HCV program participants, owners, and to the community. The PHA’s standards include:
• Administer applicable federal and state laws and regulations to achieve high ratings in performance measurement indicators while maintaining efficiency in program operation to ensure fair and consistent treatment of clients served. • Provide decent, safe, and sanitary housing – in compliance with program housing quality standards – for very low-income families while ensuring that family rents are fair, reasonable, and affordable.
• Encourage self sufficiency of participant families and assist in the expansion of family opportunities which address educational, socio-economic, recreational and other human services needs.
• Promote fair housing and the equal opportunity for very low-income families of all ethnic backgrounds to experience freedom of housing choice.
• Promote a housing program which maintains quality service and integrity while providing an incentive to private property owners to rent to very low-income families. • Promote a market-driven housing program that will help qualified low-income families be successful in obtaining affordable housing and increase the supply of housing choices for such families.
• Create positive public awareness and expand the level of family, owner, and community support in accomplishing the PHA’s mission.
• Attain and maintain a high level of standards and professionalism in day-to-day management of all program components.
• Administer an efficient, high-performing agency through continuous improvement of the PHA’s support systems and a high level of commitment to our employees and their development.

The PHA will make every effort to keep program participants informed of HCV program rules and regulations, and to advise participants of how the program rules affect them.

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PART II: THE HOUSING CHOICE VOUCHER (HCV) PROGRAM
1-II.A. OVERVIEW AND HISTORY OF THE PROGRAM
The intent of this section is to provide the public and staff with information related to the overall operation of the program. There have been many changes to the program since its inception in 1974 and a brief history of the program will assist the reader to better understand the program.

The United States Housing Act of 1937 (the “Act”) is responsible for the birth of federal housing program initiatives. The Act was intended to provide financial assistance to states and cities for public works projects, slum clearance and the development of affordable housing developments for low-income residents.

The Housing and Community Development (HCD) Act of 1974 created a new federally assisted housing program – the Section 8 Existing program (also known as the Section 8 Certificate program). The HCD Act represented a significant shift in federal housing strategy from locally owned public housing to privately owned rental housing.

Under the Certificate program, federal housing assistance payments were made directly to private owners of rental housing, where this housing was made available to lower-income families. Eligible families were able to select housing in the private rental market. Assuming that the housing met certain basic physical standards of quality (“housing quality standards”) and was within certain HUD-established rent limitations (“fair market rents”), the family would be able to receive rental assistance in the housing unit. Family contribution to rent was generally set at 30 percent of the family’s adjusted income, with the remainder of the rent paid by the program.

Another unique feature of the Certificate program was that the rental assistance remained with the eligible family, if the family chose to move to another privately-owned rental unit that met program requirements (in contrast to the public housing program where the rental assistance remains with the unit, should the family decide to move). Consequently, the Certificate program was characterized as tenant-based assistance, rather than unit-based assistance.

The Housing and Community Development (HCD) Act of 1987 authorized a new version of tenant-based assistance – the Section 8 Voucher program. The Voucher program was very similar to the Certificate program in that eligible families were able to select housing in the private rental market and receive assistance in that housing unit.

However, the Voucher program permitted families more options in housing selection. Rental housing still had to meet the basic housing quality standards, but there was no fair market rent limitation on rent. In addition, family contribution to rent was not set at a limit of 30 percent of adjusted income. Consequently, depending on the actual rental cost of the unit selected, a family might pay more or less than 30 percent of their adjusted income for rent.

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From 1987 through 1999, public housing agencies managed both the Certificate and Voucher tenant-based assistance programs, with separate rules and requirements for each. From 1994 through 1998, HUD published a series of new rules, known as “conforming” rules, to more closely combine and align the two similar housing programs, to the extent permitted by the law.

In 1998, the Quality Housing and Work Responsibility Act (QHWRA) – also known as the Public Housing Reform Act – was signed into law. QHWRA eliminated all statutory differences between the Certificate and Voucher tenant-based programs and required that the two programs be merged into a single tenant-based assistance program, now known as the Housing Choice Voucher (HCV) program.

The HCV program was modeled closely on the pre-merger Voucher program. However, unlike the pre-merger Voucher program, the HCV program requires an assisted family to pay at least 30 percent of adjusted income for rent.

The transition of assistance from the Certificate and Voucher programs to the new HCV program began in October 1999. By October 2001, all families receiving tenant-based assistance were converted to the HCV program.

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1-II.B. HCV PROGRAM BASICS
The purpose of the HCV program is to provide rental assistance to eligible families. The rules and regulations of the HCV program are determined by the U.S. Department of Housing and Urban Development. The PHA is afforded choices in the operation of the program which are included in the PHA’s administrative plan, a document approved by the board of commissioners of the PHA.

The HCV program offers mobility to eligible families because they may search for suitable housing anywhere in the PHA’s jurisdiction and may also be eligible to move under portability to other PHAs’ jurisdictions.

When a family is determined to be eligible for the program and funding is available, the PHA issues the family a housing voucher. When the family finds a suitable housing unit and funding is available, the PHA will enter into a contract with the owner and the family will enter into a lease with the owner. Each party makes their respective payment to the owner so that the owner receives full rent.

Even though the family is determined to be eligible for the program, the owner has the responsibility of approving the family as a suitable renter. The PHA continues to make payments to the owner as long as the family is eligible and the housing unit continues to qualify under the program.
1-II.C. THE HCV PARTNERSHIPS
To administer the HCV program, the PHA enters into a contractual relationship with HUD (Consolidated Annual Contributions Contract). The PHA also enters into contractual relationships with the assisted family and the owner or landlord of the housing unit.

For the HCV program to work and be successful, all parties involved – HUD, the PHA, the owner, and the family – have important roles to play. The roles and responsibilities of all parties are defined in federal regulations and in legal documents that parties execute to participate in the program.

The chart on the following page illustrates key aspects of these relationships.

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The HCV Relationships:

Congress
Appropriates
Funding
HUD
Provides Funding
To PHA
PHA
Administers
Program
Owner /
Landlord
Family
(Program
Participant)
Voucher specifies
Family Obligations
Housing Assistance Payments
(HAP) Contract specifies Owner
and PHA Obligations
Lease specifies Tenant
and Landlord
Obligations
Program Regulations and ACC
specifies PHA Obligations and
Voucher Funding
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What Does HUD Do?
HUD has the following major responsibilities:
• Develop regulations, requirements, handbooks, notices and other guidance to implement HCV housing program legislation passed by Congress;
• Allocate HCV program funds to PHAs;
• Provide technical assistance to PHAs on interpreting and applying HCV program requirements;
• Monitor PHA compliance with HCV program requirements and PHA performance in program administration.

What Does the PHA Do?
The PHA administers the HCV program under contract with HUD and has the following major responsibilities:
• Establish local policies to administer the program;
• Review applications from interested applicants to determine whether they are eligible for the program;
• Maintain a waiting list and select families for admission; • Issue vouchers to eligible families and provide information on how to lease a unit; • Conduct outreach to owners, with special attention to owners outside areas of poverty or minority concentration;
• Approve the rental unit (including assuring compliance with housing quality standards and rent reasonableness), the owner, and the tenancy;
• Make housing assistance payments to the owner in a timely manner; • Recertify families for continued eligibility under the program; • Ensure that owners and families comply with their contractual obligations; • Provide families and owners with prompt, professional service; • Comply with all fair housing and equal opportunity requirements, HUD regulations and requirements, the Annual Contributions Contract, HUD-approved applications for funding, the PHA’s administrative plan, and other applicable federal, state and local laws.

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What Does the Owner Do?
The owner has the following major responsibilities:
• Screen families who apply for tenancy, to determine suitability as renters. - The PHA can provide some information to the owner, but the primary responsibility for tenant screening rests with the owner.
- The owner should consider family background factors such as rent and bill-paying history, history of caring for property, respecting the rights of others to peaceful enjoyment of the property, compliance with essential conditions of tenancy, whether the family is engaging in drug-related criminal activity or other criminal activity that might threaten others.
• Comply with the terms of the Housing Assistance Payments contract executed with the PHA; • Comply with all applicable fair housing laws and do not discriminate against anyone; • Maintain the housing unit in accordance with Housing Quality Standards (HQS) and make necessary repairs in a timely manner;
• Collect rent due from the assisted family and otherwise comply with and enforce provisions of the dwelling lease.

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What Does the Family Do?
The family has the following responsibilities:
• Provide the PHA with complete and accurate information as determined by the PHA to be necessary for administration of the program;
• Make their best and most timely efforts to locate qualified and suitable housing; • Attend all appointments scheduled by the PHA;
• Allow the PHA to inspect the unit at reasonable times and after reasonable notice; • Take responsibility for care of the housing unit, including any violations of housing quality standards caused by the family;
• Comply with the terms of the lease with the owner;
• Comply with the family obligations of the voucher;
• Not commit serious or repeated violations of the lease; • Not engage in drug-related or violent criminal activity; • Notify the PHA and the owner before moving or terminating the lease; • Use the assisted unit only for residence and as the sole residence of the family. Not sublet the unit, assign the lease, or have any interest in the unit; • Promptly notify the PHA of any changes in family composition; • Not commit fraud, bribery, or any other corrupt or criminal act in connection with any housing programs.

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1-II.D. APPLICABLE REGULATIONS
Applicable regulations include:
• 24 CFR Part 5: General Program Requirements
• 24 CFR Part 8: Nondiscrimination
• 24 CFR Part 35: Lead-Based Paint
• 24 CFR Part 100: The Fair Housing Act
• 24 CFR Part 982: Section 8 Tenant-Based Assistance: Housing Choice Voucher Program • 24 CFR Part 983: Project-Based Vouchers
• 24 CFR Part 985: The Section 8 Management Assessment Program (SEMAP) Agenda Item No. 06 Page 26 of 985 HA Agenda 05-05-2025
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PART III: THE HCV ADMINISTRATIVE PLAN
1-III.A. OVERVIEW AND PURPOSE OF THE PLAN
The administrative plan is required by HUD. The purpose of the administrative plan is to establish policies for carrying out the programs in a manner consistent with HUD requirements and local goals and objectives contained in the PHA’s agency plan. This administrative plan is a supporting document to the PHA agency plan, and is available for public review as required by CFR 24 Part 903.

This administrative plan is set forth to define the PHA's local policies for operation of the housing programs in accordance with federal laws and regulations. All issues related to the HCV program not addressed in this document are governed by such federal regulations, HUD handbooks and guidebooks, notices, and other applicable law. The policies in this administrative plan have been designed to ensure compliance with the consolidated ACC and all HUDapproved applications for program funding.

The PHA is responsible for complying with all changes in HUD regulations pertaining to the HCV program. If such changes conflict with this plan, HUD regulations will have precedence.

Administration of the HCV program and the functions and responsibilities of PHA staff shall be in compliance with the PHA's personnel policy and HUD regulations as well as all federal, state and local fair housing laws and regulations.
1-III.B. CONTENTS OF THE PLAN [24 CFR 982.54]
The HUD regulations at 24 CFR 982.54 define the policies that must be included in the administrative plan. They are as follow:
• Selection and admission of applicants from the PHA waiting list, including any PHA admission preferences, procedures for removing applicant names from the waiting list, and procedures for closing and reopening the PHA waiting list (Chapter 4); • Issuing or denying vouchers, including PHA policy governing the voucher term and any extensions of the voucher term. If the PHA decides to allow extensions of the voucher term, the PHA administrative plan must describe how the PHA determines whether to grant extensions, and how the PHA determines the length of any extension (Chapter 5); • Any special rules for use of available funds when HUD provides funding to the PHA for a special purpose (e.g., desegregation), including funding for specified families or a specified category of families (Chapter 4);
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• Occupancy policies, including definition of what group of persons may qualify as a 'family', definition of when a family is considered to be 'continuously assisted'; standards for denying admission or terminating assistance based on criminal activity or alcohol abuse in accordance with 982.553 (Chapters 3 and 12);
• Encouraging participation by owners of suitable units located outside areas of low income or minority concentration (Chapter 13);
• Assisting a family that claims that illegal discrimination has prevented the family from leasing a suitable unit (Chapter 2);
• Providing information about a family to prospective owners (Chapters 3 and 9); • Disapproval of owners (Chapter 13);
• Subsidy standards (Chapter 5);
• Family absence from the dwelling unit (Chapter 12);
• How to determine who remains in the program if a family breaks up (Chapter 3); • Informal review procedures for applicants (Chapter 16); • Informal hearing procedures for participants (Chapter 16); • The process for establishing and revising voucher payment standards, including policies on administering decreases in the payment standard during the HAP contract term (Chapter 16); • The method of determining that rent to owner is a reasonable rent (initially and during the term of a HAP contract) (Chapter 8);
• Special policies concerning special housing types in the program (e.g., use of shared housing) (Chapter 15);
• Policies concerning payment by a family to the PHA of amounts the family owes the PHA (Chapter 16);
• Interim redeterminations of family income and composition (Chapter 11); • Restrictions, if any, on the number of moves by a participant family (Chapter 10); • Approval by the board of commissioners or other authorized officials to charge the administrative fee reserve (Chapter 16);
• Procedural guidelines and performance standards for conducting required housing quality standards inspections (Chapter 8); and
• PHA screening of applicants for family behavior or suitability for tenancy (Chapter 3).

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Mandatory vs. Discretionary Policy
HUD makes a distinction between:
• Mandatory policies: those driven by legislation, regulations, current handbooks, notices, and legal opinions, and
• Optional, non-binding guidance, including guidebooks, notices that have expired and recommendations from individual HUD staff.

HUD expects PHAs to adopt local policies and procedures that are consistent with mandatory policies in areas where HUD gives the PHA discretion. The PHA's administrative plan is the foundation of those policies and procedures. HUD’s directions require PHAs to make policy choices that provide sufficient guidance to staff and ensure consistency to program applicants and participants.

Creating policies based upon HUD guidance is not mandatory, but provides a PHA with a “safe harbor.” HUD has already determined that the recommendations and suggestions it makes are consistent with mandatory policies. If a PHA adopts an alternative strategy, it must make its own determination that the alternative approach is consistent with legislation, regulations, and other mandatory requirements. There may be very good reasons for adopting a policy or procedure that is different than HUD’s safe harbor, but PHAs should carefully think through those decisions. 1-III.C. ORGANIZATION OF THE PLAN
The plan is organized to provide information to users in particular areas of operation. 1-III.D. UPDATING AND REVISING THE PLAN
The PHA will revise this administrative plan as needed to comply with changes in HUD regulations. The original plan and any changes must be approved by the board of commissioners of the agency, the pertinent sections included in the Agency Plan, and a copy provided to HUD.

Port Hueneme Housing Authority Policy
The PHA will review and update the plan as needed to reflect changes in regulations, PHA operations, or when needed to ensure staff consistency in operation.

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Chapter 2

FAIR HOUSING AND EQUAL OPPORTUNITY

INTRODUCTION
This chapter explains the laws and HUD regulations requiring PHAs to affirmatively further civil rights and fair housing in all federally-assisted housing programs. The letter and spirit of these laws are implemented through consistent policy and processes. The responsibility to further nondiscrimination pertains to all areas of the PHA’s housing choice voucher (HCV) operations.

This chapter describes HUD regulations and PHA policies related to these topics in three parts:

Part I: Nondiscrimination. This part presents the body of laws and regulations governing the responsibilities of the PHA regarding nondiscrimination.

Part II: Policies Related to Persons with Disabilities. This part discusses the rules and policies of the housing choice voucher program related to reasonable accommodation for persons with disabilities. These rules and policies are based on the Fair Housing Act (42.U.S.C.) and Section 504 of the Rehabilitation Act of 1973, and incorporate guidance from the Joint Statement of The Department of Housing and Urban Development and the Department of Justice (DOJ), issued May 17, 2004.

Part III: Prohibition of Discrimination Against Limited English Proficiency Persons. This part details the obligations of the PHA to ensure meaningful access to the HCV program and its activities by persons with limited English proficiency (LEP). This part incorporates the Final Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition against National Origin Discrimination Affecting Limited English Proficient Persons published January 22, 2007, in the Federal Register.

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PART I: NONDISCRIMINATION
2-I.A. OVERVIEW
Federal laws require PHAs to treat all applicants and participants equally, providing the same opportunity to access services, regardless of family characteristics and background. Federal law prohibits discrimination in housing on the basis of race, color, religion, sex, national origin, age, familial status, and disability. In addition, HUD regulations provide for additional protections regarding sexual orientation, gender identity, and marital status. The PHA will comply fully with all federal, state, and local nondiscrimination laws, and with rules and regulations governing fair housing and equal opportunity in housing and employment, including:
• Title VI of the Civil Rights Act of 1964
• Title VIII of the Civil Rights Act of 1968 (as amended by the Community Development Act of 1974 and the Fair Housing Amendments Act of 1988)
• Executive Order 11063 and 13988
• Section 504 of the Rehabilitation Act of 1973
• The Age Discrimination Act of 1975
• Title II of the Americans with Disabilities Act (to the extent that it applies, otherwise Section 504 and the Fair Housing Amendments govern)
• The Equal Access to Housing in HUD Programs Regardless of Sexual Orientation or Gender Identity Final Rule, published in the Federal Register February 3, 2012 and further clarified in Notice PIH 2014-20
• Violence Against Women Reauthorization Act of 2013 (VAWA) When more than one civil rights law applies to a situation, the laws will be read and applied together.

Any applicable state laws or local ordinances and any legislation protecting individual rights of tenants, applicants, or staff that may subsequently be enacted will also apply.

PHA Policy
No state or local nondiscrimination laws or ordinances apply.

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2-I.B. NONDISCRIMINATION
Federal regulations prohibit discrimination against certain protected classes and other groups of people. State and local requirements, as well as PHA policies, can prohibit discrimination based on other factors.

The PHA shall not discriminate because of race, color, sex, religion, familial status, age, disability or national origin (called “protected classes”) Familial status includes children under the age of 18 living with parents or legal custodians, pregnant women, and people securing custody of children under the age of 18.

The PHA will not discriminate on the basis of marital status, gender identity, or sexual orientation [FR Notice 02/03/12; Executive Order 13988].

PHA Policy
The PHA does not identify any additional protected classes.

The PHA will not use any of these factors to:
• Deny to any family the opportunity to apply for housing, nor deny to any qualified applicant the opportunity to participate in the housing choice voucher program • Provide housing that is different from that provided to others • Subject anyone to segregation or disparate treatment
• Restrict anyone's access to any benefit enjoyed by others in connection with the housing program
• Treat a person differently in determining eligibility or other requirements for admission • Steer an applicant or participant toward or away from a particular area based any of these factors
• Deny anyone access to the same level of services
• Deny anyone the opportunity to participate in a planning or advisory group that is an integral part of the housing program
• Discriminate in the provision of residential real estate transactions • Discriminate against someone because they are related to or associated with a member of a protected class
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Providing Information to Families and Owners
The PHA must take steps to ensure that families and owners are fully aware of all applicable civil rights laws. As part of the briefing process, the PHA must provide information to HCV applicant families about civil rights requirements and the opportunity to rent in a broad range of neighborhoods [24 CFR 982.301]. The Housing Assistance Payments (HAP) contract informs owners of the requirement not to discriminate against any person because of race, color, religion, sex, national origin, age, familial status, or disability in connection with the contract.

Discrimination Complaints
If an applicant or participant believes that any family member has been discriminated against by the PHA or an owner, the family should advise the PHA. HUD requires the PHA to make every reasonable attempt to determine whether the applicant’s or participant’s assertions have merit and take any warranted corrective action. In addition, the PHA is required to provide the applicant or participant with information about how to file a discrimination complaint [24 CFR 982.304].

Upon receipt of a housing discrimination complaint, the PHA is required to:
• Provide written notice of the complaint to those alleged and inform the complainant that such notice was made
• Investigate the allegations and provide the complainant and those alleged with findings and either a proposed corrective action or an explanation of why corrective action is not warranted
• Keep records of all complaints, investigations, notices, and corrective actions [Notice PIH 2014-20]
PHA Policy
Applicants or participants who believe that they have been subject to unlawful discrimination may notify the PHA either orally or in writing.

Within 10 business days of receiving the complaint, the PHA will provide a written notice to those alleged to have violated the rule. The PHA will also send a written notice to the complainant informing them that notice was sent to those alleged to have violated the rule, as well as information on how to complete and submit a housing discrimination complaint form to HUD's Office of Fair Housing and Equal Opportunity (FHEO).

The PHA will attempt to remedy discrimination complaints made against the PHA and will conduct an investigation into all allegations of discrimination.

Within 10 business days following the conclusion of the PHA's investigation, the PHA will provide the complainant and those alleged to have violated the rule with findings and either a proposed corrective action plan or an explanation of why corrective action is not warranted.

The PHA will keep a record of all complaints, investigations, notices, and corrective actions. (See Chapter 16.)
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PART II: POLICIES RELATED TO PERSONS WITH DISABILITIES
2-II.A. OVERVIEW
One type of disability discrimination prohibited by the Fair Housing Act is the refusal to make reasonable accommodation in rules, policies, practices, or services when such accommodation may be necessary to afford a person with a disability the equal opportunity to use and enjoy a program or dwelling under the program.

The PHA must ensure that persons with disabilities have full access to the PHA’s programs and services. This responsibility begins with the first contact by an interested family and continues through every aspect of the program.

PHA Policy
The PHA will ask all applicants and participants if they require any type of accommodations, in writing, on the intake application, reexamination documents, and notices of adverse action by the PHA, by including the following language:
“If you or anyone in your family is a person with disabilities, and you require a specific accommodation in order to fully utilize our programs and services, please contact the housing authority.”
A specific name and phone number of designated staff will be provided to process requests for accommodation.

The PHA will display posters and other housing information and signage in locations throughout the PHA’s office in such a manner as to be easily readable from a wheelchair.

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2-II.B. DEFINITION OF REASONABLE ACCOMMODATION
A reasonable accommodation is an adjustment made to a rule, policy, practice, or service that allows a person with a disability to have equal access to the HCV program. For example, reasonable accommodations may include making home visits, extending the voucher term, or approving an exception payment standard in order for a participant to lease an accessible dwelling unit.

Federal regulations stipulate that requests for accommodations will be considered reasonable if they do not create an “undue financial and administrative burden” for the PHA, or result in a “fundamental alteration” in the nature of the program or service offered. A fundamental alteration is a modification that alters the essential nature of a provider’s operations.

Types of Reasonable Accommodations
When needed, the PHA will modify normal procedures to accommodate the needs of a person with disabilities. Examples include:
• Permitting applications and reexaminations to be completed by mail • Conducting home visits
• Using higher payment standards (either within the acceptable range or with HUD approval of a payment standard outside the PHA range) if the PHA determines this is necessary to enable a person with disabilities to obtain a suitable housing unit • Providing time extensions for locating a unit when necessary because of lack of availability of accessible units or special challenges of the family in seeking a unit • Permitting an authorized designee or advocate to participate in the application or certification process and any other meetings with PHA staff
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2-II.C. REQUEST FOR AN ACCOMMODATION
If an applicant or participant indicates that an exception, change, or adjustment to a rule, policy, practice, or service is needed because of a disability, HUD requires that the PHA treat the information as a request for a reasonable accommodation, even if no formal request is made [Joint Statement of the Departments of HUD and Justice: Reasonable Accommodations under the Fair Housing Act].

The family must explain what type of accommodation is needed to provide the person with the disability full access to the PHA’s programs and services.

If the need for the accommodation is not readily apparent or known to the PHA, the family must explain the relationship between the requested accommodation and the disability. There must be an identifiable connection, or nexus, between the requested accommodation and the individual’s disability.

PHA Policy
The PHA will encourage the family to make its request in writing using a reasonable accommodation request form. However, the PHA will consider the accommodation any time the family indicates that an accommodation is needed whether or not a formal written request is submitted.

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2-II.D. VERIFICATION OF DISABILITY
The regulatory civil rights definition for persons with disabilities is provided in Exhibit 2-1 at the end of this chapter. The definition of a person with a disability for the purpose of obtaining a reasonable accommodation is much broader than the HUD definition of disability which is used for waiting list preferences and income allowances.

Before providing an accommodation, the PHA must determine that the person meets the definition of a person with a disability, and that the accommodation will enhance the family’s access to the PHA’s programs and services.

If a person’s disability is obvious or otherwise known to the PHA, and if the need for the requested accommodation is also readily apparent or known, no further verification will be required [Joint Statement of the Departments of HUD and Justice: Reasonable Accommodations under the Fair Housing Act].

If a family indicates that an accommodation is required for a disability that is not obvious or otherwise known to the PHA, the PHA must verify that the person meets the definition of a person with a disability, and that the limitations imposed by the disability require the requested accommodation.

When verifying a disability, the PHA will follow the verification policies provided in Chapter 7.

All information related to a person’s disability will be treated in accordance with the confidentiality policies provided in Chapter 16. In addition to the general requirements that govern all verification efforts, the following requirements apply when verifying a disability:
• Third-party verification must be obtained from an individual identified by the family who is competent to make the determination. A doctor or other medical professional, a peer support group, a non-medical service agency, or a reliable third party who is in a position to know about the individual’s disability may provide verification of a disability [Joint Statement of the Departments of HUD and Justice: Reasonable Accommodations under the Fair Housing Act]
• The PHA must request only information that is necessary to evaluate the disability-related need for the accommodation. The PHA will not inquire about the nature or extent of any disability.
• Medical records will not be accepted or retained in the participant file. • In the event that the PHA does receive confidential information about a person’s specific diagnosis, treatment, or the nature or severity of the disability, the PHA will dispose of it. In place of the information, the PHA will note in the file that the disability and other requested information have been verified, the date the verification was received, and the name and address of the knowledgeable professional who sent the information [Notice PIH 2010-26].

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2-II.E. APPROVAL/DENIAL OF A REQUESTED ACCOMMODATION [Joint Statement of the Departments of HUD and Justice: Reasonable Accommodations under the Fair Housing Act, Notice PIH 2010-26].

The PHA must approve a request for an accommodation if the following three conditions are met:
• The request was made by or on behalf of a person with a disability. • There is a disability-related need for the accommodation. • The requested accommodation is reasonable, meaning it would not impose an undue financial and administrative burden on the PHA, or fundamentally alter the nature of the PHA’s HCV operations (including the obligation to comply with HUD requirements and regulations).

Requests for accommodations must be assessed on a case-by-case basis, taking into account factors such as the overall size of the PHA’s program with respect to the number of employees, type of facilities and size of budget, type of operation including composition and structure of workforce, the nature and cost of the requested accommodation, and the availability of alternative accommodations that would effectively meet the family’s disability-related needs.

Before making a determination whether to approve the request, the PHA may enter into discussion and negotiation with the family, request more information from the family, or may require the family to sign a consent form so that the PHA may verify the need for the requested accommodation.

PHA Policy
After a request for an accommodation is presented, the PHA will respond, in writing, within 10 business days.

If the PHA denies a request for an accommodation because there is no relationship, or nexus, found between the disability and the requested accommodation, the notice will inform the family of the right to appeal the PHA’s decision through an informal review (if applicable) or informal hearing (see Chapter 16).

If the PHA denies a request for an accommodation because it is not reasonable (it would impose an undue financial and administrative burden or fundamentally alter the nature of the PHA’s operations), the PHA will discuss with the family whether an alternative accommodation could effectively address the family’s disability-related needs without a fundamental alteration to the HCV program and without imposing an undue financial and administrative burden.

If the PHA believes that the family has failed to identify a reasonable alternative accommodation after interactive discussion and negotiation, the PHA will notify the family, in writing, of its determination within 10 business days from the date of the most recent discussion or communication with the family.

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2-II.F. PROGRAM ACCESSIBILITY FOR PERSONS WITH HEARING OR VISION

IMPAIRMENTS
HUD regulations require the PHA to ensure that persons with disabilities related to hearing and vision have reasonable access to the PHA's programs and services [24 CFR 8.6].

At the initial point of contact with each applicant, the PHA shall inform all applicants of alternative forms of communication that can be used other than plain language paperwork.

PHA Policy
To meet the needs of persons with hearing impairments, the THA will use the California Relay Service by dialing 7-1-1.

To meet the needs of persons with vision impairments, large-print and audio versions of key program documents will be made available upon request. When visual aids are used in public meetings or presentations, or in meetings with PHA staff, one-on-one assistance will be provided upon request.

Additional examples of alternative forms of communication are sign language interpretation; having material explained orally by staff; or having a third-party representative (a friend, relative or advocate, named by the applicant) to receive, interpret and explain housing materials and be present at all meetings.

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2-II.G. PHYSICAL ACCESSIBILITY
The PHA must comply with a variety of regulations pertaining to physical accessibility, including the following:
• Notice PIH 2010-26
• Section 504 of the Rehabilitation Act of 1973
• The Americans with Disabilities Act of 1990
• The Architectural Barriers Act of 1968
• The Fair Housing Act of 1988
The PHA’s policies concerning physical accessibility must be readily available to applicants and participants. They can be found in three key documents:
• This plan describes the key policies that govern the PHA’s responsibilities with regard to physical accessibility.
• Notice PIH 2010-26 summarizes information about pertinent laws and implementing regulations related to nondiscrimination and accessibility in federally-funded housing programs.
• The PHA Plan provides information about self-evaluation, needs assessment, and transition plans.

The design, construction, or alteration of PHA facilities must conform to the Uniform Federal Accessibility Standards (UFAS). Newly-constructed facilities must be designed to be readily accessible to and usable by persons with disabilities. Alterations to existing facilities must be accessible to the maximum extent feasible, defined as not imposing an undue financial and administrative burden on the operations of the HCV program.

When issuing a voucher to a family that includes an individual with disabilities, the PHA will include a current list of available accessible units known to the PHA and will assist the family in locating an available accessible unit, if necessary.

In general, owners must permit the family to make reasonable modifications to the unit.

However, the owner is not required to pay for the modification and may require that the unit be restored to its original state at the family’s expense when the family moves.

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2-II.H. DENIAL OR TERMINATION OF ASSISTANCE
A PHA’s decision to deny or terminate the assistance of a family that includes a person with disabilities is subject to consideration of reasonable accommodation [24 CFR 982.552 (2)(iv)].

When applicants with disabilities are denied assistance, the notice of denial must inform them of the PHA’s informal review process and their right to request an informal review. In addition, the notice must inform applicants with disabilities of their right to request reasonable accommodations to participate in the informal review process.

When a participant family’s assistance is terminated, the notice of termination must inform them of the PHA’s informal hearing process and their right to request a hearing and reasonable accommodation.

When reviewing reasonable accommodation requests, the PHA must consider whether any mitigating circumstances can be verified to explain and overcome the problem that led to the PHA’s decision to deny or terminate assistance. If a reasonable accommodation will allow the family to meet the requirements, the PHA must make the accommodation.

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PART III: IMPROVING ACCESS TO SERVICES FOR PERSONS WITH LIMITED

ENGLISH PROFICIENCY (LEP)
2-III.A. OVERVIEW
Language for Limited English Proficiency Persons (LEP) can be a barrier to accessing important benefits or services, understanding and exercising important rights, complying with applicable responsibilities, or understanding other information provided by the HCV program. In certain circumstances, failure to ensure that LEP persons can effectively participate in or benefit from federally-assisted programs and activities may violate the prohibition under Title VI against discrimination on the basis of national origin. This part incorporates the Final Guidance to Federal Assistance Recipients Regarding Title VI Prohibition against National Origin Discrimination Affecting Limited English Proficient Persons, published January 22, 2007, in the Federal Register.

The PHA will take affirmative steps to communicate with people who need services or information in a language other than English. These persons will be referred to as Persons with Limited English Proficiency (LEP).

LEP is defined as persons who do not speak English as their primary language and who have a limited ability to read, write, speak or understand English. For the purposes of this administrative plan, LEP persons are HCV applicants and participants, and parents and family members of applicants and participants.

In order to determine the level of access needed by LEP persons, the PHA will balance the following four factors: (1) the number or proportion of LEP persons eligible to be served or likely to be encountered by the Housing Choice Voucher program; (2) the frequency with which LEP persons come into contact with the program; (3) the nature and importance of the program, activity, or service provided by the program to people’s lives; and (4) the resources available to the PHA and costs. Balancing these four factors will ensure meaningful access by LEP persons to critical services while not imposing undue burdens on the PHA.

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2-III.B. ORAL INTERPRETATION
The PHA will offer competent interpretation services free of charge, upon request, to the LEP person.

PHA Policy
The PHA will utilize an internet application for telephone interpreter services, such as Google Translates.

Where LEP persons desire, they will be permitted to use, at their own expense, an interpreter of their own choosing, in place of or as a supplement to the free language services offered by the PHA. The interpreter may be a family member or friend.

The PHA will analyze the various kinds of contacts it has with the public, to assess language needs and decide what reasonable steps should be taken. “Reasonable steps” may not be reasonable where the costs imposed substantially exceed the benefits.

Where feasible and possible, according to its language assistance plan (LAP), the PHA will train and hire bilingual staff to be available to act as interpreters and translators, will pool resources with other PHAs, and will standardize documents. 2-III.C. WRITTEN TRANSLATION
Translation is the replacement of a written text from one language into an equivalent written text in another language.

PHA Policy
In order to comply with written-translation obligations, the PHA will take the following steps:

The PHA will provide written translations of vital documents for each eligible LEP language group that constitutes 5 percent or 1,000 persons, whichever is less, of the population of persons eligible to be served or likely to be affected or encountered. Translation of other documents, if needed, can be provided orally; or If there are fewer than 50 persons in a language group that reaches the 5 percent trigger, the PHA does not translate vital written materials, but provides written notice in the primary language of the LEP language group of the right to receive competent oral interpretation of those written materials, free of cost.

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2-III.D. IMPLEMENTATION PLAN
After completing the four-factor analysis and deciding what language assistance services are appropriate, the PHA shall determine whether it is necessary to develop a written implementation plan to address the identified needs of the LEP populations it serves.

If the PHA determines that it is not necessary to develop a written implementation plan, the absence of a written plan does not obviate the underlying obligation to ensure meaningful access by LEP persons to the PHA’s Housing Choice Voucher program and services.

PHA Policy
If it is determined that the PHA serves very few LEP persons, and the PHA has very limited resources, the PHA will not develop a written LEP plan, but will consider alternative ways to articulate in a reasonable manner a plan for providing meaningful access. Entities having significant contact with LEP persons, such as schools, grassroots and faith-based organizations, community groups, and groups working with new immigrants will be contacted for input into the process.

If the PHA determines it is appropriate to develop a written LEP plan, the following five steps will be taken: (1) Identifying LEP individuals who need language assistance; (2) identifying language assistance measures; (3) training staff; (4) providing notice to LEP persons; and (5) monitoring and updating the LEP plan.

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EXHIBIT 2-1: DEFINITION OF A PERSON WITH A DISABILITY UNDER FEDERAL CIVIL RIGHTS LAWS [24 CFR Parts 8.3 and 100.201] A person with a disability, as defined under federal civil rights laws, is any person who:
• Has a physical or mental impairment that substantially limits one or more of the major life activities of an individual, or
• Has a record of such impairment, or
• Is regarded as having such impairment
The phrase “physical or mental impairment” includes:
• Any physiological disorder or condition, cosmetic or disfigurement, or anatomical loss affecting one or more of the following body systems: neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive; digestive; genito-urinary; hemic and lymphatic; skin; and endocrine; or • Any mental or psychological disorder, such as mental retardation, organic brain syndrome, emotional or mental illness, and specific learning disabilities. The term “physical or mental impairment” includes, but is not limited to: such diseases and conditions as orthopedic, visual, speech and hearing impairments, cerebral palsy, autism, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, drug addiction and alcoholism.
“Major life activities” includes, but is not limited to, caring for oneself, performing manual tasks, walking, seeing, hearing, breathing, learning, and/or working. “Has a record of such impairment” means has a history of, or has been misclassified as having, a mental or physical impairment that substantially limits one or more major life activities. “Is regarded as having an impairment” is defined as having a physical or mental impairment that does not substantially limit one or more major life activities but is treated by a public entity (such as the PHA) as constituting such a limitation; has none of the impairments defined in this section but is treated by a public entity as having such an impairment; or has a physical or mental impairment that substantially limits one or more major life activities, only as a result of the attitudes of others toward that impairment.

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The definition of a person with disabilities does not include:
• Current illegal drug users
• People whose alcohol use interferes with the rights of others • Persons who objectively pose a direct threat or substantial risk of harm to others that cannot be controlled with a reasonable accommodation under the HCV program The above definition of disability determines whether an applicant or participant is entitled to any of the protections of federal disability civil rights laws. Thus, a person who does not meet this disability is not entitled to a reasonable accommodation under federal civil rights and fair housing laws and regulations.

The HUD definition of a person with a disability is much narrower than the civil rights definition of disability. The HUD definition of a person with a disability is used for purposes of receiving the disabled family preference, the $400 elderly/disabled household deduction, the $480 dependent deduction, the allowance for medical expenses, or the allowance for disability assistance expenses.

The definition of a person with a disability for purposes of granting a reasonable accommodation request is much broader than the HUD definition of disability. Many people will not qualify as a disabled person under the HCV program, yet an accommodation is needed to provide equal opportunity.

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Chapter 3

ELIGIBILITY

INTRODUCTION
The PHA is responsible for ensuring that every individual and family admitted to the HCV program meets all program eligibility requirements. This includes any individual approved to join the family after the family has been admitted to the program. The family must provide any information needed by the PHA to confirm eligibility and determine the level of the family’s assistance.

To be eligible for the HCV program:
• The applicant family must:
- Qualify as a family as defined by HUD and the PHA.
- Have income at or below HUD-specified income limits.
- Qualify on the basis of citizenship or the eligible immigrant status of family members. - Provide social security number information for household members as required. - Consent to the PHA’s collection and use of family information as provided for in PHAprovided consent forms. - Not currently be receiving a duplicative subsidy.
- Meet net asset and property ownership restriction requirements. • The PHA must determine that the current or past behavior of household members does not include activities that are prohibited by HUD or the PHA.

This chapter contains three parts:

Part I: Definitions of Family and Household Members. This part contains HUD and PHA definitions of family and household members and explains initial and ongoing eligibility issues related to these members.

Part II: Basic Eligibility Criteria. This part discusses income eligibility, and rules regarding citizenship, social security numbers, and family consent.

Part III: Denial of Assistance. This part covers factors related to an applicant’s past or current conduct (e.g. criminal activity) that can cause the PHA to deny assistance as well as the asset limitation for HCV.

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PART I: DEFINITIONS OF FAMILY AND HOUSEHOLD MEMBERS
3-I.A. OVERVIEW
Some eligibility criteria and program rules vary depending upon the composition of the family requesting assistance. In addition, some requirements apply to the family as a whole and others apply to individual persons who will live in the assisted unit. This part provides information that is needed to correctly identify family and household members, and to apply HUD's eligibility rules.
3-I.B. FAMILY AND HOUSEHOLD [24 CFR 5.403; FR Notice 02/03/12; Notice PIH 2014- 20; and FR Notice 2/14/23]
The terms family and household have different meanings in the HCV program.

Family
To be eligible for assistance, an applicant must qualify as a family. Family as defined by HUD includes, but is not limited to the following, regardless actual or perceived sexual orientation, gender identity, or marital status, a single person, who may be an elderly person, displaced person, disabled person, near-elderly person, or any other single person; an otherwise eligible youth who has attained at least 18 years of age and not more than 24 years of age and who has left foster care, or will leave foster care within 90 days, in accordance with a transition plan described in section 475 (5) (H) of the Social Security Act (42 U. S. C. 675 (5)(H)), and is homeless or is at risk of becoming homeless at age 16 or older; or a group of persons residing together. Such group includes, but is not limited to a family with or without children (a child who is temporarily away from the home because of placement in foster care is considered a member of the family), an elderly family, a near-elderly family, a disabled family, a displaced family, and the remaining member of a tenant family. The PHA has the discretion to determine if any other group of persons qualifies as a family.

Gender Identity means actual or perceived gender characteristics.

Sexual orientation means homosexuality, heterosexuality, or bisexuality.

PHA Policy
A family also includes two or more individuals who are not related by blood, marriage, adoption, or other operation of law but who either can demonstrate that they have lived together previously or certify that each individual’s income and other resources will be available to meet the needs of the family.

Each family must identify the individuals to be included in the family at the time of application, and must notify the PHA if the family’s composition changes.

Household
Household is a broader term that includes additional people who, with the PHA’s permission, live in an assisted unit, such as live-in aides, foster children, and foster adults.

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3-I.C. FAMILY BREAKUP AND REMAINING MEMBER OF TENANT FAMILY Family Breakup [24 CFR 982.315; Notice PIH 2017-08]
Except under the following conditions, the PHA has discretion to determine which members of an assisted family continue to receive assistance if the family breaks up:
• If the family breakup results from an occurrence of domestic violence, dating violence, sexual assault, stalking, or human trafficking, the PHA must ensure that the victim retains assistance. (For documentation requirements and policies related to domestic violence, dating violence, sexual assault, stalking, and human trafficking, see section 16-IX.D of this plan.) • In accordance with Notice PIH 2017-08, for HUD–Veterans Affairs Supportive Housing (HUD–VASH) vouchers, when the veteran is the perpetrator of domestic violence, dating violence, sexual assault, stalking, or human trafficking, the victim must continue to be assisted. Upon termination of the perpetrator’s HUD–VASH voucher, the victim should be given a regular HCV if one is available, and the perpetrator’s HUD–VASH voucher should be used to serve another eligible family. If a regular HCV is not available, the victim will continue to use the HUD–VASH voucher, which must be issued to another eligible family upon the voucher’s turnover.
• If a court determines the disposition of property between members of the assisted family, the PHA is bound by the court’s determination of which family members continue to receive assistance.

PHA Policy
When a family on the waiting list breaks up into two otherwise eligible families, only one of the new families may retain the original application date. Other former family members may make a new application with a new application date if the waiting list is open.

If a family breaks up into two otherwise eligible families while receiving assistance, only one of the new families will continue to be assisted.

In the absence of a judicial decision or an agreement among the original family members, the PHA will determine which family will retain their placement on the waiting list or continue to receive assistance. In making its determination, the PHA will take into consideration the following factors: (1) the interest of any minor children, including custody arrangements; (2) the interest of any ill, elderly, or disabled family members; (3) the interest of any family member who is the victim of domestic violence, dating violence, sexual assault, stalking, or human trafficking, including a family member who was forced to leave an assisted unit as a result of such actual or threatened abuse; (4) any possible risks to family members as a result of criminal activity; and (5) the recommendations of social service professionals
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Remaining Member of a Tenant Family [24 CFR 5.403]
The HUD definition of family includes the remaining member of a tenant family, which is a member of an assisted family who remains in the unit when other members of the family have left the unit. Household members such as live-in aides, foster children, and foster adults do not qualify as remaining members of a family.

If dependents are the only “remaining members of a tenant family” and there is no family member able to assume the responsibilities of the head of household, see Chapter 6, Section 6- I.B, for the policy on “Caretakers for a Child.”
3-I.D. HEAD OF HOUSEHOLD [24 CFR 5.504(b)]
Head of household means the adult member of the family who is considered the head for purposes of determining income eligibility and rent. The head of household is responsible for ensuring that the family fulfills all of its responsibilities under the program, alone or in conjunction with a cohead or spouse.

PHA Policy
The family may designate any qualified family member as the head of household.

The head of household must have the legal capacity to enter into a lease under state and local law. A minor who is emancipated under state law may be designated as head of household.
3-I.E. SPOUSE, COHEAD, AND OTHER ADULT
A family may have a spouse or cohead, but not both [HUD-50058 IB, p. 13].

Spouse means the marriage partner of the head of household.

PHA Policy
A marriage partner includes the partner in a "common law" marriage as defined in state law. The term “spouse” does not apply to friends, roommates, or significant others who are not marriage partners. A minor who is emancipated under state law may be designated as a spouse.

A cohead is an individual in the household who is equally responsible with the head of household for ensuring that the family fulfills all of its responsibilities under the program, but who is not a spouse. A family can have only one cohead.

PHA Policy
Minors who are emancipated under state law may be designated as a cohead.

Other adult means a family member, other than the head, spouse, or cohead, who is 18 years of age or older. Foster adults and live-in aides are not considered other adults.

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3-I.F. DEPENDENTS AND MINORS [24 CFR 5.603]
A minor is a member of the family, other than the head of family or spouse, who is under 18 years of age.

A dependent is a family member who is under 18 years of age or a person of any age who is a person with a disability or a full-time student, except that the following persons can never be dependents: the head of household, spouse, cohead, foster children/adults and live-in aides.

Identifying each dependent in the family is important because each dependent qualifies the family for a dependent allowance as described in Chapter 6.

Joint Custody of Dependents
PHA Policy
Dependents that are subject to a joint custody arrangement will be considered a member of the family, if they live with the applicant or participant family 51 percent or more of the time.

When more than one applicant or participant family is claiming the same dependents as family members, the family with primary custody at the time of the initial examination or reexamination will be able to claim the dependents. If there is a dispute about which family should claim them, the PHA will make the determination based on available documents such as court orders, or an IRS return showing which family has claimed the child for income tax purposes.
3-I.G. FULL-TIME STUDENT [24 CFR 5.603; HCV GB, p. 5-29] A full-time student (FTS) is a person who is attending school or vocational training on a full-time basis. The time commitment or subject load that is needed to be full-time is defined by the educational institution.

Identifying each FTS is important because: (1) each family member that is an FTS, other than the head, spouse, or cohead, qualifies the family for a dependent allowance, and (2) the earned income of such an FTS is treated differently from the income of other family members. 3-I.H. ELDERLY AND NEAR-ELDERLY PERSONS, AND ELDERLY FAMILY [24 CFR 5.100 and 5.403, FR Notice 02/03/12]
Elderly Persons
An elderly person is a person who is at least 62 years of age.

Near-Elderly Persons
A near-elderly person is a person who is 50-61 years of age.

Elderly Family
An elderly family is one in which the head, spouse, cohead, or sole member is an elderly person.

Identifying elderly families is important because elderly families qualify for the elderly family allowance as described in Chapter 6.

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3-I.I. PERSONS WITH DISABILITIES AND DISABLED FAMILY [24 CFR 5.403, FR Notice 02/03/12]
Persons with Disabilities
Under the HCV program, special rules apply to persons with disabilities and to any family whose head, spouse, or cohead is a person with disabilities. The technical definitions of individual with handicaps and persons with disabilities are provided in Exhibit 3-1 at the end of this chapter.

These definitions are used for a number of purposes including ensuring that persons with disabilities are not discriminated against based upon disability.

As discussed in Chapter 2, the PHA must make all aspects of the HCV program accessible to persons with disabilities and consider reasonable accommodations requested based upon a person’s disability.

Disabled Family
A disabled family is one in which the head, spouse, or cohead is a person with disabilities.

Identifying disabled families is important because these families qualify for the disabled family allowance as described in Chapter 6.

Even though persons with drug or alcohol dependencies are considered persons with disabilities, this does not prevent the PHA from denying assistance for reasons related to alcohol and drug abuse in accordance with the policies found in Part III of this chapter, or from terminating assistance in accordance with the policies in Chapter 12. 3-I.J. GUESTS [24 CFR 5.100]
A guest is a person temporarily staying in the unit with the consent of a member of the household who has expressed or implied authority to so consent.

PHA Policy
A guest can remain in the unit no longer than 14 consecutive days or a total of 30 cumulative calendar days during any 12-month period.

A family may request an exception to this policy for valid reasons (e.g., care of a relative recovering from a medical procedure expected to last 20 consecutive days). An exception will not be made unless the family can identify and provide documentation of the residence to which the guest will return.

A person will be considered a guest if any of these apply:
• Sleeps in a resident’s unit any time of the day
• Uses the showering or bathing amenities of the unit
• Has been given the resident’s door key or entry key card for the unit • Receives any mail or addressed correspondence at the unit • Reports the HCV address as their own
• There is evidence of excessive traffic in and out of the unit • A person who lacks a permanent address that constantly visits a resident for long periods of time but doesn’t necessarily sleep over.

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of the public housing unit more than 51 percent of the time, are not subject to the time limitations of guests as described above.
3-I.K. FOSTER CHILDREN AND FOSTER ADULTS [24 CFR 5.603] A foster adult is a member of the household who is 18 years of age or older and meets the definition of a foster adult under the state law. In general, a foster adult is a person whi is 18 years of age or older, is unable to live independently due to a debilitating physical or mental condition, and is placed with the family by an authorized placement agency or by judgement, decree, or other order of any court of competent jurisdiction.

A foster child is a member of the household who meets the definition of a foster child under state law. In general, a foster child is placed with the family by an authorized placement agency (e.g., public child welfare agency) or by judgement, decree, or other order of any court of competent jurisdiction.

Foster children and foster adults who are living with an applicant or who have been approved by the PHA to live with a participant family are considered household members but not family members. The income of foster children/adults is not counted in family annual income, and foster children/adults do not qualify for a dependent deduction [24 CFR 5.603; HUD-50058 IB, p. 13].

PHA Policy
A foster child or foster adult may be allowed to reside in the unit if their presence would not result in a violation of HQS space standards according to 24 CFR 982.401.

Children that are temporarily absent from the home as a result of placement in foster care are discussed in Section 3-I.L.
3-I.L. ABSENT FAMILY MEMBERS
Individuals may be absent from the family, either temporarily or permanently, for a variety of reasons including educational activities, placement in foster care, employment, illness, incarceration, and court order.

Definitions of Temporarily and Permanently Absent
PHA Policy
Generally, an individual who is or is expected to be absent from the assisted unit for 180 consecutive days or less is considered temporarily absent and continues to be considered a family member. Generally, an individual who is or is expected to be absent from the assisted unit for more than 180 consecutive days is considered permanently absent and no longer a family member. Exceptions to this general policy are discussed below.

Absent Students
PHA Policy
When someone who has been considered a family member attends school away from home, the person will continue to be considered a family member unless information becomes available to the PHA indicating that the student has established a separate household or the family declares that the student has established a separate household.

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Absences Due to Placement in Foster Care [24 CFR 5.403] Children temporarily absent from the home as a result of placement in foster care are considered members of the family.

PHA Policy
If a child has been placed in foster care, the PHA will verify with the appropriate agency whether and when the child is expected to be returned to the home. Unless the agency confirms that the child has been permanently removed from the home, the child will be counted as a family member.

Absent Head, Spouse, or Cohead
PHA Policy
An employed head, spouse, or cohead absent from the unit more than 180 consecutive days due to employment will continue to be considered a family member.

Family Members Permanently Confined for Medical Reasons [HCV GB, p. 5-22] If a family member is confined to a nursing home or hospital on a permanent basis, that person is no longer considered a family member and the income of that person is not counted [HCV GB, p. 5-22].

PHA Policy
An individual confined to a nursing home or hospital on a pemanent basis is not considered a family member.

The PHA will request verification of the family member’s permanent absence from a responsible medical professional. If the responsible medical professional cannot provide a determination, the person will be considered temporarily absent. If the family certifies that the family member is confined on a permanent basis, they may present, and the PHA will consider, any additional documentation or evidence.

Return of Permanently Absent Family Members
PHA Policy
The family must request PHA approval for the return of any adult family members that the PHA previously determined to be permanently absent. The individual is subject to the eligibility and screening requirements discussed elsewhere in this chapter.

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3-I.M. LIVE-IN AIDE
A live-in aide is a person who resides with one or more elderly persons, or near-elderly persons, or persons with disabilities, and who: (1) is determined to be essential to the care and well-being of the persons, (2) is not obligated for the support of the persons, and (3) would not be living in the unit except to provide the necessary supportive services [24 CFR 5.403].

The PHA must approve a live-in aide if needed as a reasonable accommodation in accordance with 24 CFR 8, to make the program accessible to and usable by the family member with disabilities.

The income of a live-in aide is not counted in the calculation of annual income for the family [24 CFR 5.609(b)]. Relatives may be approved as live-in aides if they meet all of the criteria defining a live-in aide. Because live-in aides are not family members, a relative who serves as a live-in aide would not be considered a remaining member of a tenant family.

PHA Policy
A family’s request for a live-in aide must be made in writing. Written verification will be required from a reliable, knowledgeable professional, such as a doctor, social worker, or case worker, that the live-in aide is essential for the care and well-being of the elderly, near-elderly, or disabled family member. For continued approval, the family must submit a new, written request-subject to PHA verification-at each annual reexamination.

In addition, the family and live-in aide will be required to submit a certification stating that the live-in aide is (1) not obligated for the support of the person(s) needing the care, and (2) would not be living in the unit except to provide the necessary supportive services.

The PHA will not approve a particular person as a live-in aide, and may withdraw such approval if [24 CFR 982.316(b)]:

The person commits fraud, bribery or any other corrupt or criminal act in connection with any federal housing program;
The person commits drug-related criminal activity or violent criminal activity; or The person currently owes rent or other amounts to the PHA or to another PHA in connection with Section 8 or public housing assistance under the 1937 Act.

The PHA will notify the family of its decision in writing within 10 business days of receiving a request for a live-in aide, including all required documentation related to the request.

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PART II: BASIC ELIGIBILITY CRITERIA
3-II.A. INCOME ELIGIBILITY AND TARGETING
Income Limits
HUD establishes income limits for all areas of the country and publishes them annually in the Federal Register. They are based upon estimates of median family income with adjustments for family size. The income limits are used to determine eligibility for the program and for income targeting purposes as discussed in this section.

Definitions of the Income Limits [24 CFR 5.603(b)]
Low-income family. A family whose annual income does not exceed 80 percent of the median income for the area, adjusted for family size.

Very low-income family. A family whose annual income does not exceed 50 percent of the median income for the area, adjusted for family size.

Extremely low-income family. A family whose annual income does not exceed the federal poverty level or 30 percent of the median income for the area, whichever number is higher.

Area median income is determined by HUD, with adjustments for smaller and larger families. HUD may establish income ceilings higher or lower than 30, 50, or 80 percent of the median income for an area if HUD finds that such variations are necessary because of unusually high or low family incomes.

Using Income Limits for Eligibility [24 CFR 982.201 and Notice PIH 2023-27] Income limits are used for eligibility only at admission. Income eligibility is determined by comparing the annual income of an applicant to the applicable income limit for their family size.

Income and net family assets of household members are exluded when determining income eligibility; however, household members are considered for purposes of unit size and subsidy standards. In order to be income eligible, an applicant family must be one of the following:
• A very low-income family
• A low-income family that has been "continuously assisted" under the 1937 Housing Act. A family is considered to be continuously assisted if the family is already receiving assistance under any 1937 Housing Act program at the time the family is admitted to the HCV program [24 CFR 982.4; 24 cfr 982.201 (b)]
PHA Policy
The PHA will consider a family to be continuously assisted if the family was leasing a unit under any 1937 Housing Act program at the time they were selected from the PHA’s waiting list.
• A low-income family that qualifies for voucher assistance as a non-purchasing household living in HOPE 1 (public housing homeownership), HOPE 2 (multifamily housing homeownership) developments, or other HUD-assisted multifamily homeownership programs covered by 24 CFR 248.173
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• A low-income or moderate-income family that is displaced as a result of the prepayment of a mortgage or voluntary termination of a mortgage insurance contract on eligible low-income housing as defined in 24 CFR 248.101
HUD permits the PHA to establish additional categories of low-income families that may be determined eligible. The additional categories must be consistent with the PHA plan and the consolidated plans for local governments within the PHA’s jurisdiction.

PHA Policy
The PHA has not established any additional categories of eligible low-income families.

Using Income Limits for Targeting [24 CFR 982.201]
At least 75 percent of the families admitted to the PHA's program during a PHA fiscal year must be extremely low-income families. HUD may approve exceptions to this requirement if the PHA demonstrates that it has made all required efforts, but has been unable to attract an adequate number of qualified extremely low-income families.

Families continuously assisted under the 1937 Housing Act and families living in eligible lowincome housing that are displaced as a result of prepayment of a mortgage or voluntary termination of a mortgage insurance contract are not counted for income targeting purposes.

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3-II.B. CITIZENSHIP OR ELIGIBLE IMMIGRATION STATUS [24 CFR 5, Subpart E] Housing assistance is available only to individuals who are U.S. citizens, U.S. nationals (herein referred to as citizens and nationals), or noncitizens that have eligible immigration status. At least one family member must be a citizen, national, or noncitizen with eligible immigration status in order for the family to qualify for any level of assistance.

All applicant families must be notified of the requirement to submit evidence of their citizenship status when they apply. Where feasible, and in accordance with the PHA’s Limited English Proficiency Plan, the notice must be in a language that is understood by the individual if the individual is not proficient in English.

Declaration [24 CFR 5.508]
HUD requires each family member to declare whether the individual is a citizen, a national, or an eligible noncitizen, except those members who elect not to contend that they have eligible immigration status. Those who elect not to contend their status are considered to be ineligible noncitizens. For citizens, nationals and eligible noncitizens the declaration must be signed personally by the head, spouse, cohead, and any other family member 18 or older, and by a parent or guardian for minors. The family must identify in writing any family members who elect not to contend their immigration status (see Ineligible Noncitizens below). No declaration is required for live-in aides, foster children, or foster adults.

U.S. Citizens and Nationals
In general, citizens and nationals are required to submit only a signed declaration as verification of their status. However, HUD regulations permit the PHA to request additional documentation of their status, such as a passport.

PHA Policy
Family members who declare citizenship or national status will be required to provide documentation of their citizenship status in addition to the 214 declaration.

Eligible Noncitizens
In addition to providing a signed declaration, those declaring eligible noncitizen status must sign a verification consent form and cooperate with PHA efforts to verify their immigration status as described in Chapter 7. The documentation required for establishing eligible noncitizen status varies depending upon factors such as the date the person entered the U.S., the conditions under which eligible immigration status has been granted, the person’s age, and the date on which the family began receiving HUD-funded assistance.

Lawful residents of the Marshall Islands, the Federated States of Micronesia, and Palau, together known as the Freely Associated States, or FAS, are eligible for housing assistance under section 141 of the Compacts of Free Association between the U.S. Government and the Governments of the FAS [Public Law 106-504].

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Ineligible Noncitizens
Those noncitizens who do not wish to contend their immigration status are required to have their names listed on a noncontending family members listing, signed by the head, spouse, or cohead (regardless of citizenship status), indicating their ineligible immigration status. The PHA is not required to verify a family member’s ineligible status and is not required to report an individual’s unlawful presence in the U.S. to the United States Citizenship and Immigration Services (USCIS).

Providing housing assistance to noncitizen students is prohibited [24 CFR 5.522]. This prohibition extends to the noncitizen spouse of a noncitizen student as well as to minor children who accompany or follow to join the noncitizen student. Such prohibition does not extend to the citizen spouse of a noncitizen student or to the children of the citizen spouse and noncitizen student. Such a family is eligible for prorated assistance as a mixed family.

Mixed Families
A family is eligible for assistance as long as at least one member is a citizen, national, or eligible noncitizen. Families that include eligible and ineligible individuals are considered mixed families. Such families will be given notice that their assistance will be prorated, and that they may request a hearing if they contest this determination. See Chapter 6 for a discussion of how rents are prorated, and Chapter 16 for a discussion of informal hearing procedures.

Ineligible Families [24 CFR 5.514(d), (e), and (f)]
A PHA may elect to provide assistance to a family before the verification of the eligibility of the individual or one family member [24 CFR 5.512(b)]. Otherwise, no individual or family may be assisted prior to the affirmative establishment by the PHA that the individual or at least one family member is eligible. Verification of eligibility for this purpose occurs when the individual or family members have submitted documentation to the PHA in accordance with program requirements [24 CFR 5.512(a)].

PHA Policy
The PHA will not provide assistance to a family before the verification of at least one family member.

When a PHA determines that an applicant family does not include any citizens, nationals, or eligible noncitizens, following the verification process, the family will be sent a written notice within 10 business days of the determination.

The notice will explain the reasons for the denial of assistance, that the family may be eligible for proration of assistance, and will advise the family of its right to request an appeal to the United States Citizenship and Immigration Services (USCIS), or to request an informal hearing with the PHA. The informal hearing with the PHA may be requested in lieu of the USCIS appeal, or at the conclusion of the USCIS appeal process. The notice must also inform the applicant family that assistance may not be delayed until the conclusion of the USCIS appeal process, but that it may be delayed pending the completion of the informal hearing process.

Informal hearing procedures are contained in Chapter 16.

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Timeframe for Determination of Citizenship Status [24 CFR 5.508(g)] For new occupants joining the assisted family, the PHA must verify status at the first interim or regular reexamination following the person’s occupancy, whichever comes first.

If an individual qualifies for a time extension for the submission of required documents, the PHA must grant such an extension for no more than 30 days [24 CFR 5.508(h)].

Each family member is required to submit evidence of eligible status only one time during continuous occupancy.

PHA Policy
The PHA will verify the citizenship status of applicants at the time other eligibility factors are determined.
3-II.C. SOCIAL SECURITY NUMBERS [24 CFR 5.216 and 5.218, Notice PIH 2012-10] The applicant and all members of the applicant’s household must disclose the complete and accurate social security number (SSN) assigned to each household member, and the documentation necessary to verify each SSN. If a child under age 6 has been added to an applicant family within 6 months prior to voucher issuance, an otherwise eligible family may be admitted to the program and must disclose and document the child’s SSN within 90 days of the effective date of the initial HAP contract. A detailed discussion of acceptable documentation is provided in Chapter 7.

Note: These requirements do not apply to noncitizens who do not contend eligible immigration status.

In addition, each participant who has not previously disclosed an SSN, has previously disclosed an SSN that HUD or the SSA determined was invalid, or has been issued a new SSN must submit their complete and accurate SSN and the documentation required to verify the SSN at the time of the next interim or annual reexamination or recertification. Participants age 62 or older as of January 31, 2010, whose determination of eligibility was begun before January 31, 2010, are exempt from this requirement and remain exempt even if they move to a new assisted unit.

The PHA must deny assistance to an applicant family if they do not meet the SSN disclosure and documentation requirements contained in 24 CFR 5.216.

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3-II.D. FAMILY CONSENT TO RELEASE OF INFORMATION [24 CFR 5.232; HCV GB, p. 5-13]
HUD requires that each adult family member, and the head of household, spouse, or cohead, regardless of age, sign form HUD-9886, Authorization for the Release of Information/Privacy Act Notice, the form HUD-52675 Debts Owed to Public Housing Agencies and Terminations, and other consent forms as needed to collect information relevant to the family’s eligibility and level of assistance. Chapter 7 provides detailed information concerning the consent forms and verification requirements. The consent form remains effective until the family is denied assistance, assistance is terminated, or the family provides written notification to reoveke consent.

The PHA must deny admission to the program if any member of the applicant family fails to sign and submit the consent forms for obtaining information in accordance with 24 CFR 5, Subparts B and F [24 CFR 982.552(b)(3)and 24 CFR 5.232(a)].

However, this does not apply if the applicant or participant, or any member of the family revokes their consent with respect to the abilty of the PHA to access financial records from financial instritutions, unless the PHA establishes a policy that revocation of conset to access financial records will result in denial or termination of assistance or admission ’24 CFR 5.232 (c)].

PHA Policy
The PHA has established a polity that the family’s revocation of cosent to allow the PHA to access records from fiannciol institutions will result in denial or admission.

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3-II.E. STUDENTS ENROLLED IN INSTITUTIONS OF HIGHER EDUCATION [24 CFR 5.612, FR Notice 4/10/06, FR Notice 9/21/16]
Section 327 of Public Law 109-115 and the implementing regulation at 24 CFR 5.612 established new restrictions on the eligibility of certain students (both part- and full-time) who are enrolled in institutions of higher education.

If a student enrolled at an institution of higher education is under the age of 24, is not a veteran, is not married, does not have a dependent child, and is not a person with disabilities receiving HCV assistance as of November 30, 2005, the student’s eligibility must be examined along with the income eligibility of the student’s parents. In these cases, both the student and the student’s parents must be income eligible for the student to receive HCV assistance. If, however, a student in these circumstances is determined independent from their parents in accordance with PHA policy, the income of the student’s parents will not be considered in determining the student’s eligibility.

The new law does not apply to students who reside with parents who are applying to receive HCV assistance. It is limited to students who are seeking assistance on their own, separately from their parents.

Definitions
In determining whether and how the new eligibility restrictions apply to a student, the PHA will rely on the following definitions [FR Notice 4/10/06, FR Notice 9/21/16].

Dependent Child
In the context of the student eligibility restrictions, dependent child means a dependent child of a student enrolled in an institution of higher education. The dependent child must also meet the definition of dependent in 24 CFR 5.603, which states that the dependent must be a member of the assisted family, other than the head of household or spouse, who is under 18 years of age, or is a person with a disability, or is a full-time student. Foster children and foster adults are not considered dependents.

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Independent Student
PHA Policy
The PHA will consider a student “independent” from their parents and the parents’ income will not be considered when determining the student’s eligibility if the following four criteria are all met:

The individual is of legal contract age under state law.

The individual has established a household separate from their parents for at least one year prior to application for occupancy or the individual meets the U.S.

Department of Education’s definition of independent student.

To be considered an independent student according to the Department of Education, a student must meet one or more of the following criteria:

The individual is at least 24 years old by December 31 of the award year for which aid is sought
The individual is an orphan, in foster care, or a ward of the court, or was an orphan, in foster care, or ward of the court at any time when the individual was 13 years of age or older
The individual is, or was immediately prior to attaining the age of majority, an emancipated minor or in legal guardianship as determined by a court of competent jurisdiction in the individual’s state of legal residence
The individual is a veteran of the U.S. Armed Forces or is currently serving on active duty in the Armed Forces for other than training purposes
The individual is a graduate or professional student
The individual is married
The individual has one or more legal dependents other than a spouse (for example, dependent children or an elderly dependent parent)
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The individual has been verified during the school year in which the application is submitted as either an unaccompanied youth who is a homeless child or youth, or as unaccompanied, at risk of homelessness, and self-supporting by:

A local educational agency homeless liaison
The director of a program funded under subtitle B of title IV of the McKinney-Vento Homeless Assistance Act or a
designee of the director
A financial aid administrator
The individual is a student for whom a financial aid administrator makes a documented determination of independence by reason of other unusual circumstances
The individual was not claimed as a dependent by his/her parents pursuant to IRS regulations, as demonstrated on the parents’ most recent tax forms.

The individual provides a certification of the amount of financial assistance that will be provided by his/her parents. This certification must be signed by the individual providing the support and must be submitted even if no assistance is being provided.

If the PHA determines that an individual meets the definition of a vulnerable youth such a determination is all that is necessary to determine that the person is an independent student for the purposes of using only the student’s income for determining eligibility for assistance.

The PHA will verify that a student meets the above criteria in accordance with the policies in Section 7-II.E.

Institution of Higher Education
The PHA will use the statutory definition under section 102 of the Higher Education Act of 1965 to determine whether a student is attending an institution of higher education (see Exhibit 3-2).

Parents
PHA Policy
For purposes of student eligibility restrictions, the definition of parents includes biological or adoptive parents, stepparents (as long as they are currently married to the biological or adoptive parent), and guardians (e.g., grandparents, aunt/uncle, godparents, etc).

Person with Disabilities
The PHA will use the statutory definition under section 3(b)(3)(E) of the 1937 Act to determine whether a student is a person with disabilities (see Exhibit 3-1).

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Veteran
PHA Policy
A veteran is a person who served in the active military, naval, or air service and who was discharged or released from such service under conditions other than dishonorable.

Vulnerable Youth
PHA Policy
A vulnerable youth is an individual who meets the U.S. Department of Education’s definition of independent student in paragraphs (b), (c), or (h), as adopted in Section II of FR Notice 9/21/16:

The individual is an orphan, in foster care, or a ward of the court, or was an orphan, in foster care, or ward of the court at any time when the individual was 13 years of age or older
The individual is, or was immediately prior to attaining the age of majority, an emancipated minor or in legal guardianship as determined by a court of competent jurisdiction in the individual’s state of legal residence The individual has been verified during the school year in which the application is submitted as either an unaccompanied youth who is a homeless child or youth, or as unaccompanied, at risk of homelessness, and self-supporting by:

A local educational agency homeless liason
The director of a program funded under subtitle B of title IV of the McKinney-Vento Homeless Assistance Act or a designee of the director A financial aid administrator
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Determining Student Eligibility
If a student is applying for assistance on his/her own, apart from their parents, the PHA must determine whether the student is subject to the eligibility restrictions contained in 24 CFR 5.612.

If the student is subject to those restrictions, the PHA must ensure that: (1) the student is individually eligible for the program, (2) either the student is independent from his/her parents or the student’s parents are income eligible for the program, and (3) the “family” with which the student is applying is collectively eligible for the program.

PHA Policy
For any student who is subject to the 5.612 restrictions, the PHA will:

Follow its usual policies in determining whether the student individually and the student’s “family” collectively are eligible for the program Determine whether the student is independent from their parents in accordance with the definition of independent student in this section Follow the policies below, if applicable, in determining whether the student’s parents are income eligible for the program
If the PHA determines that the student, the student’s parents (if applicable), or the student’s “family” is not eligible, the PHA will send a notice of denial in accordance with the policies in Section 3-III.F, and the applicant family will have the right to request an informal review in accordance with the policies in Section 16-III.B.

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Determining Parental Income Eligibility
PHA Policy
For any student who is subject to the 5.612 restrictions and who does not satisfy the definition of independent student in this section, the PHA will determine the income eligibility of the student’s parents as follows:

If the student’s parents are married and living together, the PHA will obtain a joint income declaration and certification of joint income from the parents.

If the student’s parent is widowed or single, the PHA will obtain an income declaration and certification of income from that parent.

If the student’s parents are divorced or separated, the PHA will obtain an income declaration and certification of income from each parent.

If the student has been living with one of their parents and has not had contact with or does not know where to contact his/her other parent, the PHA will require the student to submit a certification under penalty of perjury describing the circumstances and stating that the student does not receive financial assistance from the other parent. The PHA will then obtain an income declaration and certification of income from the parent with whom the student has been living or had contact.

In determining the income eligibility of the student’s parents, the PHA will use the income limits for the jurisdiction in which the parents live. 3-II.F. EIV SYSTEM SEARCHES [ EIV FAQS; EIV System Training 09/30/2020; and Notice PIH 2023-27]
Existing Tenant Search
Prior to admission to the program, the PHA must search for all household members using the EIV Existing Tenant Search module. The PHA must review records for any SSA matches involfing another PHA or a multifamily entity and follow up on any issues identified. The PHA must provide the family with a copy of the Existing Tenant Search results if requested. At no time may any family member receive duplicate assistance.

If the tenant is a new admission to the PHA, and a match is identified at a multifamily property, the PHA must report the program admission date to the multifamily property and document the notification in the tenant file. The family must provide documentation of move-out from the assisted unit, as applicable.

PHA Policy
The PHA will contact the other PHA or owner identified in the report to confirm that the family has moved out of the unit and obtain documentation of current tenancy status including a form HUD-50058 or 50059, as applicable, showing an end of participation.

The PHA will only approve assistance contingent upon the move-out from the currently occupied assited unit.

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Debts owed to PHAs and Terminations
All adult household members must sign the form HUD-52675 Debts Owed to Public Housing and Terminations. Prior to admission to the program, the PHA must search for each adult family member in the Debts Owe to PHAs and Terminatios module.

If a current or former tenant disputes the information in the module, the tenant should contact the PHA directly in writing to disupute the information and provide any documentation that supports the dispute. If the PHA determines that the disputed information is incorrect, the PHA will update or delete the record from EIV. Former tenants may dispute debt and termination information for a period of up to three years from the end of participation date in the program.

PHA Policy
The PHA will require each adult household member to sign the form HUD-52675 once at the elibibility determination. Any new members added to the household after admission will be required to sing the form HUD-52675 prior to being added to the household.

The PHA will search the Debts Owed to PHAs and Terminations module as part of the eligibility determination for new households and as part of the screening process for any hosehold members added after the household is admitted to the program. If any information on debts or terminations is returned by the search, the PHA will determine if this information warrants a denial in accordance with the policies in Part III of this chapter.

Income and Income Validation Tool (IVT) Reports
For each admission, the PHA is required to review the EIV Income and IVT Reprots to confirm and validate family reported income within 120 days of the IMS/PIC submission date of the new admission. The PHA must print and maintain copies of the EIV Income and IVT reports in the tenant file and resolve any discrepancies with the family within 60 days of the EIV Income or IVT report dates.

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PART III: DENIAL OF ASSISTANCE
3-III.A. OVERVIEW
A family that does not meet the eligibility criteria discussed in Parts I and II, must be denied assistance. A PHA may deny assistance for an applicant because of the family’s action or failure to act as described in 24 CFR 982.552 or 982.553. In this section we will discuss other situations and circumstances in which denial of assistance is mandatory for the PHA, and those in which denial of assistance is optional for the PHA.

While the regulations state that the PHA must prohibit admission for certain types of criminal activity and give the PHA the option to deny for other types of previous criminal history, more recent HUD rules and OGC guidance must also be taken into consideration when determining wheter a particular individual’s criminal history merits denial of admission.

When considering any denial of admission, PHAs may not use arrest records as the basis for the denial. Further, HUD does not require the adoption of “One Strike” policies and reminds PHA’ of their obligation to safeguard the due process rights of applicants and tenants [Notice PIH 2015-19].

HUD’s Office of General Counsel issued a memo on April 4, 2016, regarding the application of Fair Housing Act standards to the use of criminal records. This memo states that a PHA violates the Fair Housing Act when their policy or practive has an unjustified discriminatory effect, even whent the PHA had no intention to discriminate. Where a policy or practice that restricts admission based on criminal history has a disparate impact on a particular race, national origin, or other protected class, that policy or practice is in violation of the Fair Housing Act if it is not necessary to serve a substantial, legitimate, nondiscrimantory interest of the PHA, or if that interest could be served by another practice that has a less discriminatory effect [OGC Memo 04/04/16]. HUD codified this stance on disparate impact and discriminatory effects in a final rule dated March 31, 2023. In doing so, HUD also standardized its long-practiced three-step approach to assessing burdens of proof.

PHAs who impose blanket prohibitions on any person with any conviction record, no mater when the conviction occurred, what the underlying conduct entailed, or what the convidted person has done since then will be unable to show that such policy of practice is necessary to achieve a substantial, legitimate, nondiscriminatory interest. Even a PHA with a more tailored policy or practice that excludes individual with only certain types of convictions must still prove that its policy is necessary. To do this, the PHA must show that its policy accurately distinguishes between criminal conduct that indicates a demonstrable risk to resident safety and property and criminal conduct that does not.

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Forms of Denial [24 CFR 982.552(a)(2); HCV GB, p. 5-35] Denial of assistance includes any of the following:
• Not placing the family's name on the waiting list
• Denying or withdrawing a voucher
• Not approving a request for tenancy or refusing to enter into a HAP contract • Refusing to process a request for or to provide assistance under portability procedures Prohibited Reasons for Denial of Program Assistance [24 CFR 982.202(b), 24 CFR 5.2005(b)]
HUD rules prohibit denial of program assistance to the program based on any of the following criteria:
• Age, disability, race, color, religion, sex, or national origin (See Chapter 2 for additional information about fair housing and equal opportunity requirements.) • Where a family lives prior to admission to the program • Where the family will live with assistance under the program. Although eligibility is not affected by where the family will live, there may be restrictions on the family’s ability to move outside the PHA’s jurisdiction under portability. (See Chapter 10.) • Whether members of the family are unwed parents, recipients of public assistance, or children born out of wedlock
• Whether the family includes children
• Whether a family decides to participate in a family self-sufficiency program • Whether or not a qualified applicant is or has been a victim of domestic violence, dating violence, sexual assault, stalking, or human trafficking if the applicant is otherwise qualified for assistance (See section 3-III.G.)
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3-III.B. MANDATORY DENIAL OF ASSISTANCE [24 CFR 982.553(a) and 24 CFR 982.552 (b)(6)]
HUD requires the PHA to deny assistance in the following cases:
• Any member of the household has been evicted from federally assisted housing in the last three years for drug-related criminal activity. HUD permits, but does not require, the PHA to admit an otherwise-eligible family if the household member has completed a PHA-approved drug rehabilitation program or the circumstances which led to eviction no longer exist (e.g., the person involved in the criminal activity no longer lives in the household).

PHA Policy
The PHA will admit an otherwise-eligible family who was evicted from federally assisted housing within the past three years for drug-related criminal activity, if the PHA is able to verify that the household member who engaged in the criminal activity has completed a supervised drug rehabilitation program approved by the PHA, or the person who committed the crime, is no longer living in the household. • The PHA determines that any household member is currently engaged in the use of illegal drugs.

PHA Policy
Currently engaged in is defined as any use of illegal drugs during the previous twelve months.
• The PHA has reasonable cause to believe that any household member's current use or pattern of use of illegal drugs, or current abuse or pattern of abuse of alcohol, may threaten the health, safety, or right to peaceful enjoyment of the premises by other residents.

PHA Policy
In determining reasonable cause, the PHA will consider all credible evidence, including but not limited to, any record of convictions, arrests, or evictions of household members related to the use of illegal drugs or the abuse of alcohol. A conviction will be given more weight than an arrest. A record or records of arrest will not be used as the sole basis of determining reasonable cause. The PHA will also consider evidence from treatment providers or community-based organizations providing services to household members. • Any household member has ever been convicted of drug-related criminal activity for the production or manufacture of methamphetamine on the premises of federally assisted housing
• Any household member is subject to a lifetime registration requirement under a state sex offender registration programAny member of the family fails to sign consent forms for obtaining information.
• The family does not meet the restrictions on net assestand real property ownership as required by 24CFR 5.618.

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3-III.C. RESTRICTION ON ASSISTANCE BASED ON ASSETS [24 CFR 5.618] There are two circumstances under which a family is ineligible to receive assistance based on asset ownership.

First, assistance may not be provided to any family if the family’s net assets exceed $100,000 (adjusted annually by HUD).

Second, the family has real property that is suitable for occupancy by the family as a residence and the family has:
• A present ownership interest in the real property; and • A legal right to reside in the real property; and
• The effective legal authority to sell (based on state or local laws of th jurisdiction where the property is located) the real property.

However, the real property restriction does not apply in the following circumstances:
• Any property for which the family is receiving assistance for a manufactured home under 24 CFR 982.620 or under the HCV Homeownership program;
• Any property that is jointly owned by a member of the family and at least one nonhousehold member who does not live with the family, if the non-household member resides a thte jointly owned property;
• Any family that is offering the property for sale; or • Any person who is a victim of domestic, dating violence, sexual assult, or starking. - When a family ask for an exception because a family member is a victim of domestic violence, dating violence, sexual assult, or stalking, the PHA must comply with all the confidentiality requirements under VAWA. The PHA must accept a selfcertification from the family member, and the restrictions an requesting documentation under VAWA Polcy.

A property is considered suitable for occupancy unless the family demonstatres that it:
• Does not meet the disablility-related needs for all members of the family (e.g. physical accessibility requirements, disability-related need for additional bedrooms, proximity to accessible transportation, etc.);
• Is not sufficient for the size of the family;
PHA Policy
The PHA defines not sufficient for the size of the family as being overcrowded based on the PHA’ s subsidy standards in Chapter 5 of this policy. • Is geographically located so as to be a hardship for the family (e.g., the distance or commuting time between the property and the family’s place of work or school would be a hardship to the family, as determined by the PHA or owner); • Is not safe to reside in because of the physical condition of the property (e.g., property’s physical condition poses a risk to the family’s health and safety and the condition of the property canno be easily remedied); or
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• Is not a property that a family may reside in under the state or local laws of the jurisdicition where the property is located.
3-III.D. OTHER PERMITTED REASONS FOR DENIAL OF ASSISTANCE HUD permits, but does not require, the PHA to deny assistance for the reasons discussed in this section.

Criminal Activity [24 CFR 982.553]
HUD permits, but does not require, the PHA to deny assistance if the PHA determines that any household member is currently engaged in, or has engaged in during a reasonable time before the family would receive assistance, certain types of criminal activity.

PHA Policy
If any household member is currently engaged in, or has engaged in any of the following criminal activities, within the past three years, the family will be denied assistance.

Drug-related criminal activity, defined by HUD as the illegal manufacture, sale, distribution, or use of a drug, or the possession of a drug with intent to manufacture, sell, distribute or use the drug [24 CFR 5.100].

Violent criminal activity, defined by HUD as any criminal activity that has as one of its elements the use, attempted use, or threatened use of physical force substantial enough to cause, or be reasonably likely to cause, serious bodily injury or property damage [24 CFR

5.100].

Criminal activity that may threaten the health, safety, or right to peaceful enjoyment of the premises by other residents or persons residing in the immediate vicinity; Immediate vicinity means within a three-block radius of the premises.

Criminal sexual conduct, including but not limited to sexual assault, incest, open and gross lewdness, or child abuse; or
Criminal activity that may threaten the health or safety of property owners, management staff, and persons performing contract administration functions or other responsibilities on behalf of the PHA (including a PHA employee or a PHA contractor, subcontractor, or agent).Evidence of such criminal activity includes, but is not limited to:

Any conviction for drug-related or violent criminal activity within the past three years.

Records of arrests for drug-related or violent criminal activity within the past three years, although a record of arrest(s) will not be used as the basis for the denial or proof that the applicant engaged in disqualifying criminal activity.

In making its decision to deny assistance, the PHA will consider the factors discussed in Section 3-III.F and 3-III.G.. Upon consideration of such factors, the PHA may, on a caseby-case basis, decide not to deny assistance.

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Previous Behavior in Assisted Housing [24 CFR 982.552(c)] HUD authorizes the PHA to deny assistance based on the family’s previous behavior in assisted housing.

PHAs are not permitted to deny assistance to a family previously failed to meet its obligations under the Family Self-Sufficiency (FSS) program [24 CFR 984.101 (d)].

PHA Policy
The PHA will deny assistance to an applicant family if:

The family does not provide information that the PHA or HUD determines is necessary in the administration of the program.

The family does not provide complete and true information to the PHA.

Any family member has been evicted from federally-assisted housing in the last three years.

Any family member has committed fraud, bribery, or any other corrupt or criminal act in connection with any federal housing program.

The family owes rent or other amounts to any PHA in connection with Section 8 or other public housing assistance under the 1937 Act, unless the family repays the full amount of the debt prior to being selected from the waiting list.

If the family has not reimbursed any PHA for amounts the PHA paid to an owner under a HAP contract for rent, damages to the unit, or other amounts owed by the family under the lease, unless the family repays the full amount of the debt prior to being selected from the waiting list.

The family has breached the terms of a repayment agreement entered into with the PHA, unless the family repays the full amount of the debt covered in the repayment agreement prior to being selected from the waiting list.

When denying admission due to family debts as shown in HUD’s EIV system, the PHA will provide the family with a copy of the EIV Debt Owed to PHA and Termination report.

If the family wishes to dispute the information in the report, the family must contact the PHA that entered the information in EIV in writing, explaining why EIV information is disputed. The family must also provide a copy of the letter and all applicable verification to the PHA to support the family’s claim. The PHA will consider the information provided by the family prior to issuing a notice of denial.

A family member has engaged in or threatened violent or abusive behavior toward PHA personnel.

Abusive or violent behavior towards PHA personnel includes verbal as well as physical abuse or violence. Use of racial epithets, or other language, written or oral, that is customarily used to intimidate may be considered abusive or violent behavior.

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Threatening refers to oral or written threats or physical gestures that communicate intent to abuse or commit violence.

In making its decision to deny assistance, the PHA will consider the factors discussed in Section 3-III.F and 3-III.G. Upon consideration of such factors, the PHA may, on a caseby-case basis, decide not to deny assistance.

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3-III.E. SCREENING
Screening for Eligibility
PHAs are authorized to obtain criminal conviction records from law enforcement agencies to screen applicants for admission to the HCV program. This authority assists the PHA in complying with HUD requirements and PHA policies to deny assistance to applicants who are engaging in or have engaged in certain criminal activities. In order to obtain access to the records the PHA must require every applicant family to submit a consent form signed by each adult household member [24 CFR 5.903].

PHA Policy
The PHA will perform criminal background checks through local law enforcement for all adult household members.

If the results of the criminal background check indicate that there may be past criminal activity, but the results are inconclusive, the PHA may request a finger print card and may request information from the National Crime Information Center (NCIC).

While a PHA has regulatory authority to use criminal conviction records for the purpose of applicant screening for admission, there is no corresponding authority to use these records to check for criminal and illegal drug activity by participants, and therefore, PHAs may not use records for this purpose.

PHAs are required to perform criminal background checks necessary to determine whether any household member is subject to a lifetime registration requirement under a state sex offender program in the state where the housing is located, as well as in any other state where a household member is known to have resided [24 CFR 982.553(a)(2)(i)].

PHA Policy
The PHA receives sex offender data through the local law enforcement agency. The PHA will use the Dru Sjodin National Sex Offender database to screen applicants for admission, if needed.

Additionally, PHAs must ask whether the applicant, or any member of the applicant’s household, is subject to a lifetime registered sex offender registration requirement in any state [Notice PIH 2012-28].

If the PHA proposes to deny assistance based on a criminal record or on lifetime sex offender registration information, the PHA must notify the household of the proposed action and must provide the subject of the record and the applicant a copy of the record and an opportunity to dispute the accuracy and relevance of the information prior to a denial of admission. [24 CFR

5.903(f) and 5.905(d)].

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Screening for Suitability as a Tenant [24 CFR 982.307]
The PHA has no liability or responsibility to the owner for the family’s behavior or suitability for tenancy. The PHA has the authority to conduct additional screening to determine whether an applicant is likely to be a suitable tenant.

PHA Policy
The PHA will not conduct additional screening to determine an applicant family’s suitability for tenancy.

The owner is responsible for screening and selection of the family to occupy the owner’s unit.

The PHA must inform the owner that screening and selection for tenancy is the responsibility of the owner. An owner may consider a family’s history with respect to factors such as: payment of rent and utilities, caring for a unit and premises, respecting the rights of other residents to the peaceful enjoyment of their housing, criminal activity that is a threat to the health, safety or property of others, and compliance with other essential conditions of tenancy.

HUD requires the PHA to provide prospective owners with the family's current and prior address (as shown in PHA records) and the name and address (if known) of the owner at the family's current and prior addresses. HUD permits the PHA to provide owners with additional information, as long as families are notified that the information will be provided, and the same type of information is provided to all owners.

The PHA may not disclose to the owner any confidential information provided to the PHA by the family in response to a PHA request for documentation of domestic violence, dating violence, sexual assault, stalking, or human trafficking, except at the written request or with the written consent of the individual providing the documentation
[see 24 CFR 5.2007(a)(4)].

PHA Policy
The PHA will inform owners of their responsibility to screen prospective tenants, and will provide owners with the required known name and address information, at the time of the initial inspection or before. The PHA will not provide any additional information to the owner, such as tenancy history or criminal history, etc.

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3-III.F. CRITERIA FOR DECIDING TO DENY ASSISTANCE
Evidence [24 CFR 982.553(c)]
PHA Policy
The PHA will use the concept of the preponderance of the evidence as the standard for making all admission decisions.

Preponderance of the evidence is defined as evidence which is of greater weight or more convincing than the evidence which is offered in opposition to it; that is, evidence which as a whole shows that the fact sought to be proved is more probable than not.

Preponderance of the evidence may not be determined by the number of witnesses, but by the greater weight of all evidence.

Consideration of Circumstances [24 CFR 982.552(c)(2)]
HUD authorizes the PHA to consider all relevant circumstances when deciding whether to deny assistance based on a family’s past history except in the situations for which denial of assistance is mandatory (see Section 3-III.B).

PHA Policy
The PHA will consider the following facts and circumstances prior to making its decision:

The seriousness of the case, especially with respect to how it would affect other residents’ safety or property
The effects that denial of assistance may have on other members of the family who were not involved in the action or failure to act
The extent of participation or culpability of individual family members, including whether the culpable family member is a minor or a person with disabilities, or (as discussed further in section 3-III.G) a victim of domestic violence, dating violence, sexual assault, stalking, or human trafficking The length of time since the violation occurred, including the age of the individual at the time of the conduct, as well as the family’s recent history and the likelihood of favorable conduct in the future
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While a record or records of arrest will not be used as the basis for denial, an arrest trigger an investigation to determine whether the applicant actually engaged in disqualifying criminal activity. As part of its investigation, the PHA may obtain the police report associated with the arrest and consider the reported circumstances of the arrest. The PHA may also consider:

Any statements made by witnesses or the applicant not included in the police report
Whether criminal charges were filed
Whether, if filed, criminal charges were abandoned, dismissed, not prosecuted, or ultimately resulted in an acquittal
Any other evidence relevant to determining whether or not the applicant engaged in disqualifying activity
Evidence of criminal conduct will be considered if it indicates a demonstrable risk to safety and/or property
In the case of drug or alcohol abuse, whether the culpable household member is participating in or has successfully completed a supervised drug or alcohol rehabilitation program or has otherwise been rehabilitated successfully The PHA will require the applicant to submit evidence of the household member’s current participation in or successful completion of a supervised drug or alcohol rehabilitation program, or evidence of otherwise having been rehabilitated successfully.

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Removal of a Family Member's Name from the Application
Should the PHA’s screening process reveal that an applicant’s household includes an individual subject to state lifetime registered sex offender registration, the PHA must offer the family the opportunity to remove the ineligible family member from the household. If the family is unwilling to remove that individual from the household, the PHA must deny admission to the family [Notice PIH 2012-28].

For other criminal activity, the PHA may permit the family to exclude the culpable family members as a condition of eligibility. [24 CFR 982.552(c)(2)(ii)].

PHA Policy
As a condition of receiving assistance, a family may agree to remove the culpable family member from the application. In such instances, the head of household must certify that the family member will not be permitted to visit, stay as a guest, or reside in the assisted unit.

After admission to the program, the family must present evidence of the former family member’s current address upon PHA request.

Reasonable Accommodation [24 CFR 982.552(c)(2)(iv)]
If the family includes a person with disabilities, the PHA’s decision concerning denial of admission is subject to consideration of reasonable accommodation in accordance with 24 CFR Part 8.

PHA Policy
If the family indicates that the behavior of a family member with a disability is the reason for the proposed denial of assistance, the PHA will determine whether the behavior is related to the stated disability. If so, upon the family’s request, the PHA will determine whether admitting the family as a reasonable accommodation is appropriate. The PHA will only consider accommodations that can reasonably be expected to address the behavior that is the basis of the proposed denial of assistance. See Chapter 2 for a discussion of reasonable accommodation.

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3-III.G. NOTICE OF ELIGIBILITY OR DENIAL
If the family is eligible for assistance, the PHA will notify the family in writing and schedule a tenant briefing, as discussed in Chapter 5.

If the PHA determines that a family is not eligible for the program for any reason, the family must be notified promptly. The notice must describe: (1) the reasons for which assistance has been denied, (2) the family’s right to an informal review, and (3) the process for obtaining the informal review [24 CFR 982.554 (a)]. See Chapter 16, for informal review policies and procedures.

PHA Policy
The family will be notified of a decision to deny assistance in writing within 10 business days of the determination.

If a PHA uses a criminal record or sex offender registration information obtained under 24 CFR 5, Subpart J, as the basis of a denial, a copy of the record must precede the notice to deny, with an opportunity for the applicant to dispute the accuracy and relevance of the information before the PHA can move to deny the application. In addition, a copy of the record must be provided to the subject of the record [24 CFR 5.903(f) and 5.905(d)]. The PHA must give the family an opportunity to dispute the accuracy and relevance of that record, in the informal review process in accordance with program requirements [24 CFR 982.553(d)].

PHA Policy
If based on a criminal record or sex offender registration information, an applicant family appears to be ineligible the PHA will notify the family in writing of the proposed denial and provide a copy of the record to the applicant and to the subject of the record. The family will be given 10 business days to dispute the accuracy and relevance of the information. If the family does not contact the PHA to dispute the information within that 10-day period, the PHA will proceed with issuing the notice of denial of admission. A family that does not exercise their right to dispute the accuracy of the information prior to issuance of the official denial letter will still be given the opportunity to do so as part of the informal review process.

Notice requirements related to denying assistance to noncitizens are contained in Section 3-II.B.

Notice policies related to denying admission to applicants who may be victims of domestic violence, dating violence, sexual assault, stalking, or human traffickin are contained in Section 3- III.H.

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3-III.H. PROHIBITION AGAINST DENIAL OF ASSISTANCE TO VICTIMS OF

DOMESTIC VIOLENCE, DATING VIOLENCE, SEXUAL ASSAULT, STALKING, AND

HUMAN TRAFFICKING
The Violence against Women Act (VAWA) and the HUD regulation at 24 CFR 5.2005(b) prohibit PHAs from denying an applicant admission to the HCV program on the basis or as a direct result of the fact that the applicant is or has been a victim of domestic violence, dating violence, sexual assault or stalking, if the applicant otherwise qualifies for assistance or admission.
• Although the VAWA 2022 statute does not specifically include human trafficking in the list of victims protected under VAWA, in 2022 HUD began including human trafficking as part of the list of victins protected under VAWA (as seen in Notices PIH 2022-06, PIH 2022-22, and PIH 2022-24). In the absence of a final rule implementing VAWA 2022 and to mirror HUD’s recent usage, this policy includes human trafficking in addition to domestic violence, sexual assault, and stalking anywhere such a list appears.

Definitions of key terms used in VAWA are provided in section 16-IX of this plan, where general VAWA requirements and policies pertaining to notification, documentation, and confidentiality are also located.

Notification
VAWA requires PHAs to provide applicants who are denied assistance with a VAWA Notice of Occupancy Rights (form HUD–5380) and a domestic violence certification form (HUD-5382) at the time the applicant is denied.

PHA Policy
The PHA acknowledges that a victim of domestic violence, dating violence, sexual assault, stalking, or human trafficking may have an unfavorable history (e.g., a poor credit history, poor rental history, a record of previous damage to an apartment, a prior arrest record) due to adverse factors that would warrant denial under the PHA’s policies.

While the PHA is not required to identify whether adverse factors that resulted in the applicant’s denial are a result of domestic violence, dating violence, sexual assault, stalking, or human trafficking, the applicant may inform the PHA that their status as a victim is directly related to the grounds for the denial. The PHA will request that the applicant provide enough information to the PHA to allow the PHA to make an objectively reasonable determination, based on all circumstances, whether the adverse factor is a direct result of their status as a victim.

The PHA will include in its notice of denial the VAWA information described in section 16-IX.C of this plan as well as including a copy of the form HUD-5382. The PHA will request in writing that an applicant wishing to claim protection under VAWA notify the PHA within 14 business days.

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Documentation
Victim Documentation [24 CFR 5.2007]
PHA Policy
If an applicant claims the protection against denial of assistance that VAWA provides to victims of domestic violence, dating violence, sexual assault, stalking, or human trafficking the PHA will request in writing that the applicant provide documentation supporting the claim in accordance with section 16-IX.D of this plan.

Perpetrator Documentation
PHA Policy
If the perpetrator of the abuse is a member of the applicant family, the applicant must provide additional documentation consisting of one of the following:

A signed statement (1) requesting that the perpetrator be removed from the application and (2) certifying that the perpetrator will not be permitted to visit or to stay as a guest in the assisted unit
Documentation that the perpetrator has successfully completed, or is successfully undergoing, rehabilitation or treatment. The documentation must be signed by an employee or agent of a domestic violence service provider or by a medical or other knowledgeable professional from whom the perpetrator has sought or is receiving assistance in addressing the abuse. The signer must attest under penalty of perjury to their belief that the rehabilitation was successfully completed or is progressing successfully. The victim and perpetrator must also sign or attest to the documentation.

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EXHIBIT 3-1: DETAILED DEFINITIONS RELATED TO DISABILITIES Person with Disabilities [24 CFR 5.403]
The term person with disabilities means a person who has any of the following types of conditions:
• Has a disability, as defined in 42 U.S.C. Section 423(d)(1)(A), which reads:

Inability to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or which has lasted or can be expected to last for a continuous period of not less than 12 months; or
In the case of an individual who has attained the age of 55 and is blind (within the meaning of “blindness” as defined in section 416(i)(1) of this title), inability by reason of such blindness to engage in substantial gainful activity, requiring skills or ability comparable to those of any gainful activity in which he has previously engaged with some regularity and over a substantial period of time.
• Has a developmental disability as defined in the Developmental Disabilities Assistance and Bill of Rights Act of 2000 [42 U.S.C.15002(8)], which defines developmental disability in functional terms as follows:
(A)In General
The term “developmental disability” means a severe, chronic disability of an individual that:
(i) is attributable to a mental or physical impairment or combination of mental and physical impairments;
(ii) is manifested before the individual attains age 22; (iii) is likely to continue indefinitely;
(iv) results in substantial functional limitations in 3 or more of the following areas of major life activity: (I) Self-care, (II) Receptive and expressive language, (III) Learning, (IV) Mobility, (V) Self-direction, (VI) Capacity for independent living, (VII) Economic self-sufficiency; and
(v) reflects the individual’s need for a combination and sequence of special, interdisciplinary, or generic services, individualized supports, or other forms of assistance that are of lifelong or extended duration and are individually planned and coordinated.

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(B) Infants and Young Children
An individual from birth to age 9, inclusive, who has a substantial developmental delay or specific congenital or acquired condition, may be considered to have a developmental disability without meeting 3 or more of the criteria described in clauses (i) through (v) of subparagraph (A) if the individual, without services and supports, has a high probability of meeting those criteria later in life.
• Has a physical, mental, or emotional impairment that is expected to be of long-continued and indefinite duration; substantially impedes their ability to live independently, and is of such a nature that the ability to live independently could be improved by more suitable housing conditions.

People with the acquired immunodeficiency syndrome (AIDS) or any conditions arising from the etiologic agent for AIDS are not excluded from this definition.

A person whose disability is based solely on any drug or alcohol dependence does not qualify as a person with disabilities for the purposes of this program.

For purposes of reasonable accommodation and program accessibility for persons with disabilities, the term person with disabilities refers to an individual with handicaps.

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Individual with Handicaps [24 CFR 8.3]
Individual with handicaps means any person who has a physical or mental impairment that substantially limits one or more major life activities; has a record of such an impairment; or is regarded as having such an impairment. The term does not include any individual who is an alcoholic or drug abuser whose current use of alcohol or drugs prevents the individual from participating in the program or activity in question, or whose participation, by reason of such current alcohol or drug abuse, would constitute a direct threat to property or the safety of others.

As used in this definition, the phrase:
(1) Physical or mental impairment includes:
(a) Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive; digestive; genito-urinary; hemic and lymphatic; skin; and endocrine; or (b) Any mental or psychological disorder, such as mental retardation, organic brain syndrome, emotional or mental illness, and specific learning disabilities. The term physical or mental impairment includes, but is not limited to, such diseases and conditions as orthopedic, visual, speech and hearing impairments, cerebral palsy, autism, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, drug addiction and alcoholism. (2) Major life activities means functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning and working. (3) Has a record of such an impairment means has a history of, or has been misclassified as having, a mental or physical impairment that substantially limits one or more major life activities.
(4) Is regarded as having an impairment means:
(a) Has a physical or mental impairment that does not substantially limit one or more major life activities but that is treated by a recipient as constituting such a limitation; (b) Has a physical or mental impairment that substantially limits one or more major life activities only as a result of the attitudes of others toward such impairment; or (c) Has none of the impairments defined in paragraph (1) of this section but is treated by a recipient as having such an impairment.

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EXHIBIT 3-2: DEFINITION OF INSTITUTION OF HIGHER EDUCATION [20 U.S.C. 1001 and 1002]
Eligibility of Students for Assisted Housing Under Section 8 of the U.S. Housing Act of 1937; Supplementary Guidance; Notice [Federal Register, April 10, 2006] Institution of Higher Education shall have the meaning given this term in the Higher Education Act of 1965 in 20 U.S.C. 1001 and 1002.

Definition of ‘‘Institution of Higher Education’’ From 20 U.S.C. 1001 (a) Institution of higher education. For purposes of this chapter, other than subchapter IV and part C of subchapter I of chapter 34 of Title 42, the term ‘‘institution of higher education’’ means an educational institution in any State that
(1) Admits as regular students only persons having a certificate of graduation from a school providing secondary education, or the recognized equivalent of such a certificate; (2) Is legally authorized within such State to provide a program of education beyond secondary education;
(3) Provides an educational program for which the institution awards a bachelor’s degree or provides not less than a 2-year program that is acceptable for full credit toward such a degree;
(4) Is a public or other nonprofit institution; and
(5) Is accredited by a nationally recognized accrediting agency or association, or if not so accredited, is an institution that has been granted preaccreditation status by such an agency or association that has been recognized by the Secretary for the granting of preaccreditation status, and the Secretary has determined that there is satisfactory assurance that the institution will meet the accreditation standards of such an agency or association within a reasonable time.
(b) Additional institutions included. For purposes of this chapter, other than subchapter IV and part C of subchapter I of chapter 34 of Title 42, the term ‘‘institution of higher education’’ also includes—
(1) Any school that provides not less than a 1-year program of training to prepare students for gainful employment in a recognized occupation and that meets the provision of paragraphs (1), (2), (4), and (5) of subsection (a) of this section; and (2) A public or nonprofit private educational institution in any State that, in lieu of the requirement in subsection (a)(1) of this section, admits as regular students persons who are beyond the age of compulsory school attendance in the State in which the institution is located.
(c) List of accrediting agencies. For purposes of this section and section 1002 of this title, the Secretary shall publish a list of nationally recognized accrediting agencies or associations that the Secretary determines, pursuant to subpart 2 of part G of subchapter IV of this chapter, to be reliable authority as to the quality of the education or training offered.

Definition of ‘‘Institution of Higher Education’’ From 20 U.S.C. 1002 (a) Definition of institution of higher education for purposes of student assistance programs Agenda Item No. 06 Page 88 of 985 HA Agenda 05-05-2025
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(1) Inclusion of additional institutions. Subject to paragraphs (2) through (4) of this subsection, the term ‘‘institution of higher education’’ for purposes of subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42 includes, in addition to the institutions covered by the definition in section 1001 of this title— (A)A proprietary institution of higher education (as defined in subsection (b) of this section);
(B) A postsecondary vocational institution (as defined in subsection (c) of this section); and
(C) Only for the purposes of part B of subchapter IV of this chapter, an institution outside the United States that is comparable to an institution of higher education as defined in section 1001 of this title and that has been approved by the Secretary for the purpose of part B of subchapter IV of this chapter.
(2) Institutions outside the United States
(A)In general. For the purpose of qualifying as an institution under paragraph (1)(C), the Secretary shall establish criteria by regulation for the approval of institutions outside the United States and for the determination that such institutions are comparable to an institution of higher education as defined in section 1001 of this title (except that a graduate medical school, or a veterinary school, located outside the United States shall not be required to meet the requirements of section 1001 (a)(4) of this title).

Such criteria shall include a requirement that a student attending such school outside the United States is ineligible for loans made, insured, or guaranteed under part B of subchapter IV of this chapter unless—
(i) In the case of a graduate medical school located outside the United States— (I)(aa) At least 60 percent of those enrolled in, and at least 60 percent of the graduates of, the graduate medical school outside the United States were not persons described in section 1091(a)(5) of this title in the year preceding the year for which a student is seeking a loan under part B of subchapter IV of this chapter; and
(bb) At least 60 percent of the individuals who were students or graduates of the graduate medical school outside the United States or Canada (both nationals of the United States and others) taking the examinations administered by the Educational Commission for Foreign Medical Graduates received a passing score in the year preceding the year for which a student is seeking a loan under part B of subchapter IV of this chapter; or
(II) The institution has a clinical training program that was approved by a State as of January 1, 1992; or
(ii) In the case of a veterinary school located outside the United States that does not meet the requirements of section 1001(a)(4) of this title, the institution’s students complete their clinical training at an approved veterinary school located in the United States.
(B) Advisory panel
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(i) In general. For the purpose of qualifying as an institution under paragraph (1)(C) of this subsection, the Secretary shall establish an advisory panel of medical experts that shall—
(I) Evaluate the standards of accreditation applied to applicant foreign medical schools; and
(II) Determine the comparability of those standards to standards for accreditation applied to United States medical schools.
(ii) Special rule if the accreditation standards described in clause (i) are determined not to be comparable, the foreign medical school shall be required to meet the requirements of section 1001 of this title.
(C) Failure to release information. The failure of an institution outside the United States to provide, release, or authorize release to the Secretary of such information as may be required by subparagraph (A) shall render such institution ineligible for the purpose of part B of subchapter IV of this chapter.
(D)Special rule. If, pursuant to this paragraph, an institution loses eligibility to participate in the programs under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42, then a student enrolled at such institution may, notwithstanding such loss of eligibility, continue to be eligible to receive a loan under part B while attending such institution for the academic year succeeding the academic year in which such loss of eligibility occurred.
(3) Limitations based on course of study or enrollment. An institution shall not be considered to meet the definition of an institution of higher education in paragraph (1) if such institution—
(A)Offers more than 50 percent of such institution’s courses by correspondence, unless the institution is an institution that meets the definition in section 2471 (4)(C) of this title;
(B) Enrolls 50 percent or more of the institution’s students in correspondence courses, unless the institution is an institution that meets the definition in such section, except that the Secretary, at the request of such institution, may waive the applicability of this subparagraph to such institution for good cause, as determined by the Secretary in the case of an institution of higher education that provides a 2-or 4-year program of instruction (or both) for which the institution awards an associate or baccalaureate degree, respectively;
(C) Has a student enrollment in which more than 25 percent of the students are incarcerated, except that the Secretary may waive the limitation contained in this subparagraph for a nonprofit institution that provides a 2-or 4-year program of instruction (or both) for which the institution awards a bachelor’s degree, or an associate’s degree or a postsecondary diploma, respectively; or (D)Has a student enrollment in which more than 50 percent of the students do not have a secondary school diploma or its recognized equivalent, and does not provide a 2-or 4- year program of instruction (or both) for which the institution awards a bachelor’s degree or an associate’s degree, respectively, except that the Secretary may waive the Agenda Item No. 06 Page 90 of 985 HA Agenda 05-05-2025
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limitation contained in this subparagraph if a nonprofit institution demonstrates to the satisfaction of the Secretary that the institution exceeds such limitation because the institution serves, through contracts with Federal, State, or local government agencies, significant numbers of students who do not have a secondary school diploma or its recognized equivalent.
(4) Limitations based on management. An institution shall not be considered to meet the definition of an institution of higher education in paragraph (1) if— (A)The institution, or an affiliate of the institution that has the power, by contract or ownership interest, to direct or cause the direction of the management or policies of the institution, has filed for bankruptcy, except that this paragraph shall not apply to a nonprofit institution, the primary function of which is to provide health care educational services (or an affiliate of such an institution that has the power, by contract or ownership interest, to direct or cause the direction of the institution’s management or policies) that files for bankruptcy under chapter 11 of title 11 between July 1, 1998, and December 1, 1998; or
(B) The institution, the institution’s owner, or the institution’s chief executive officer has been convicted of, or has pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of funds under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42, or has been judicially determined to have committed fraud involving funds under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42.
(5) Certification. The Secretary shall certify an institution’s qualification as an institution of higher education in accordance with the requirements of subpart 3 of part G of subchapter IV of this chapter.
(6) Loss of eligibility. An institution of higher education shall not be considered to meet the definition of an institution of higher education in paragraph (1) if such institution is removed from eligibility for funds under subchapter IV of this chapter and part C of subchapter I of chapter 34 of title 42 as a result of an action pursuant to part G of subchapter IV of this chapter.
(b) Proprietary institution of higher education
(1) Principal criteria. For the purpose of this section, the term ‘‘proprietary institution of higher education’’ means a school that—
(A)Provides an eligible program of training to prepare students for gainful employment in a recognized occupation;
(B) Meets the requirements of paragraphs (1) and (2) of section 1001 (a) of this title; (C) Does not meet the requirement of paragraph (4) of section 1001 (a) of this title; (D)Is accredited by a nationally recognized accrediting agency or association recognized by the Secretary pursuant to part G of subchapter IV of this chapter; (E) Has been in existence for at least 2 years; and
(F) Has at least 10 percent of the school’s revenues from sources that are not derived from funds provided under subchapter IV of this chapter and part C of subchapter I of Agenda Item No. 06 Page 91 of 985 HA Agenda 05-05-2025
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chapter 34 of title 42, as determined in accordance with regulations prescribed by the Secretary.
(2) Additional institutions. The term ‘‘proprietary institution of higher education’’ also includes a proprietary educational institution in any State that, in lieu of the requirement in paragraph (1) of section 1001 (a) of this title, admits as regular students persons who are beyond the age of compulsory school attendance in the State in which the institution is located.
(c) Postsecondary vocational institution.
(1) Principal criteria. For the purpose of this section, the term ‘‘postsecondary vocational institution’’ means a school that—
(A)Provides an eligible program of training to prepare students for gainful employment in a recognized occupation;
(B) Meets the requirements of paragraphs (1), (2), (4), and (5) of section 1001 (a) of this title; and
(C) Has been in existence for at least 2 years.
(2) Additional institutions. The term ‘‘postsecondary vocational institution’’ also includes an educational institution in any State that, in lieu of the requirement in paragraph (1) of section 1001 (a) of this title, admits as regular students persons who are beyond the age of compulsory school attendance in the State in which the institution is located.

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Chapter 4

APPLICATIONS, WAITING LIST AND TENANT SELECTION

INTRODUCTION
When a family wishes to receive assistance under the HCV program, the family must submit an application that provides the PHA with the information needed to determine the family’s eligibility. HUD requires the PHA to place all families that apply for assistance on a waiting list.

When HCV assistance becomes available, the PHA must select families from the waiting list in accordance with HUD requirements and PHA policies as stated in the administrative plan and the annual plan.

The PHA is required to adopt clear policies and procedures for accepting applications, placing families on the waiting list, and selecting families from the waiting list, and must follow these policies and procedures consistently. The actual order in which families are selected from the waiting list can be affected if a family has certain characteristics designated by HUD or the PHA that justify their selection. Examples of this are the selection of families for income targeting and the selection of families that qualify for targeted funding.

HUD regulations require that all families have an equal opportunity to apply for and receive housing assistance, and that the PHA affirmatively further fair housing goals in the administration of the program [24 CFR 982.53, HCV GB p. 4-1]. Adherence to the selection policies described in this chapter ensures that the PHA will be in compliance with all relevant fair housing requirements, as described in Chapter 2.

This chapter describes HUD and PHA policies for taking applications, managing the waiting list and selecting families for HCV assistance. The policies outlined in this chapter are organized into three sections, as follows:

Part I: The Application Process. This part provides an overview of the application process, and discusses how applicants can obtain and submit applications. It also specifies how the PHA will handle the applications it receives.

Part II: Managing the Waiting List. This part presents the policies that govern how the PHA’s waiting list is structured, when it is opened and closed, and how the public is notified of the opportunity to apply for assistance. It also discusses the process the PHA will use to keep the waiting list current.

Part III: Selection for HCV Assistance. This part describes the policies that guide the PHA in selecting families for HCV assistance as such assistance becomes available. It also specifies how in-person interviews will be used to ensure that the PHA has the information needed to make a final eligibility determination.

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PART I: THE APPLICATION PROCESS
4-I.A. OVERVIEW
This part describes the PHA policies for making applications available, accepting applications making preliminary determinations of eligibility, and the placement of applicants on the waiting list. This part also describes the PHA’s obligation to ensure the accessibility of the application process to elderly persons, people with disabilities, and people with limited English proficiency (LEP).
4-I.B. APPLYING FOR ASSISTANCE [HCV GB, pp. 4-11 – 4-16, Notice PIH 2009-36] Any family that wishes to receive HCV assistance must apply for admission to the program.

HUD permits the PHA to determine the format and content of HCV applications, as well how such applications will be made available to interested families and how applications will be accepted by the PHA. The PHA must include Form HUD-92006, Supplement to Application for Federally Assisted Housing, as part of the PHA’s application.

Port Hueneme Housing Authority Policy
Depending upon the length of time between the date of application and the availability of housing, the PHA may use a two-step application process.

Under the two-step application process, the PHA initially will require families to provide a pre-application form where only the information needed to make an initial assessment of the family’s eligibility, and to determine the family’s placement on the waiting list.

The family will be required to provide all of the information necessary to establish family eligibility and the amount of rent the family will pay when selected from the waiting list.

Pre-applications will be mailed to interested families upon request or they can be downloaded from the City’s web site at: www.cityofporthueneme.org. The completed preapplication will be date and time stamped upon its return to the PHHA and the applicant will be given a receipt containing that information.

Pre-applications can be returned in person or mailed and will be accepted during regular business hours at:
250 North Ventura Road
Port Hueneme, CA 93041
Civic Center Annex (behind City Hall)
Business Hours: Monday through Thursday, 7:30 a.m. to 5:30 p.m.

Closed every other Friday
Families may also request – by email, telephone or mail – that an application form be sent to the family via first class mail.

Completed applications must be returned to the PHA by mail, email, fax, or submitted in person during normal business hours. Applications must be filled out completely in order to be accepted by the PHA for processing. If an application is incomplete, the PHA will notify the family of the additional information required.

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4-I.C. ACCESSIBILITY OF THE APPLICATION PROCESS
Elderly and Disabled Populations [24 CFR 8 and HCV GB, pp. 4-11 – 4-13] The PHA must take steps to ensure that the application process is accessible to those people who might have difficulty complying with the normal, standard PHA application process. This could include people with disabilities, certain elderly individuals, as well as persons with limited English proficiency (LEP). The PHA must provide reasonable accommodation to the needs of individuals with disabilities. The application-taking facility and the application process must be fully accessible, or the PHA must provide an alternate approach that provides full access to the application process. Chapter 2 provides a full discussion of the PHA’s policies related to providing reasonable accommodations for people with disabilities.

Limited English Proficiency
PHAs are required to take reasonable steps to ensure equal access to their programs and activities by persons with limited English proficiency [24 CFR 1]. Chapter 2 provides a full discussion on the PHA’s policies related to ensuring access to people with limited English proficiency (LEP).

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4-I.D. PLACEMENT ON THE WAITING LIST
The PHA must review each complete application received and make a preliminary assessment of the family’s eligibility. The PHA must accept applications from families for whom the list is open unless there is good cause for not accepting the application (such as denial of assistance) for the grounds stated in the regulations [24 CFR 982.206(b)(2)]. Where the family is determined to be ineligible, the PHA must notify the family in writing [24 CFR 982.201(f)]. Where the family is not determined to be ineligible, the family will be placed on a waiting list of applicants.

No applicant has a right or entitlement to be listed on the waiting list, or to any particular position on the waiting list [24 CFR 982.202(c)].

Ineligible for Placement on the Waiting List
Port Hueneme Housing Authority Policy
If the PHA can determine from the information provided that a family is ineligible, the family will not be placed on the waiting list. Where a family is determined to be ineligible, the PHA will send written notification of the ineligibility determination within 10 business days of receiving a complete application. The notice will specify the reasons for ineligibility, and will inform the family of its right to request an informal review and explain the process for doing so (see Chapter 16).

Eligible for Placement on the Waiting List
Port Hueneme Housing Authority Policy
The PHA will send written notification of the preliminary eligibility determination within 10 business days of receiving a complete application.

Placement on the waiting list does not indicate that the family is, in fact, eligible for assistance. A final determination of eligibility will be made when the family is selected from the waiting list.

Applicants will be placed on the waiting list according to any preference(s) for which they qualify, and the date and time their complete application is received by the PHA.

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PART II: MANAGING THE WAITING LIST
4-II.A. OVERVIEW
The PHA must have policies regarding various aspects of organizing and managing the waiting list of applicant families. This includes opening the list to new applicants, closing the list to new applicants, notifying the public of waiting list openings and closings, updating waiting list information, purging the list of families that are no longer interested in or eligible for assistance, as well as conducting outreach to ensure a sufficient number of applicants.

In addition, HUD imposes requirements on how a PHA may structure its waiting list and how families must be treated if they apply for assistance from a PHA that administers more than one assisted housing program.
4-II.B. ORGANIZATION OF THE WAITING LIST [24 CFR 982.204 and 205] The PHA’s HCV waiting list must be organized in such a manner to allow the PHA to accurately identify and select families for assistance in the proper order, according to the admissions policies described in this plan.

The waiting list must contain the following information for each applicant listed:
• Applicant name;
• Family unit size;
• Date and time of application;
• Qualification for any local preference;
• Racial or ethnic designation of the head of household.

HUD requires the PHA to maintain a single waiting list for the HCV program unless it serves more than one county or municipality. Such PHAs are permitted, but not required, to maintain a separate waiting list for each county or municipality served.

Port Hueneme Housing Authority Policy
The PHA will maintain a single waiting list for the HCV program.

HUD directs that a family that applies for assistance from the HCV program must be offered the opportunity to be placed on the waiting list for any public housing, project-based voucher or moderate rehabilitation program the PHA operates if 1) the other programs’ waiting lists are open, and 2) the family is qualified for the other programs.

HUD permits, but does not require, that PHAs maintain a single merged waiting list for their public housing, Section 8, and other subsidized housing programs.

A family’s decision to apply for, receive, or refuse other housing assistance must not affect the family’s placement on the HCV waiting list, or any preferences for which the family may qualify.

Port Hueneme Housing Authority Policy
The PHA will not merge the HCV waiting list with the waiting list for any other program the PHA operates.

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4-II.C. OPENING AND CLOSING THE WAITING LIST [24 CFR 982.206] Closing the Waiting List
A PHA is permitted to close the waiting list if it has an adequate pool of families to use its available HCV assistance. Alternatively, the PHA may elect to continue to accept applications only from certain categories of families that meet particular preferences or funding criteria.

Port Hueneme Housing Authority Policy
The PHA will close the waiting list when the estimated waiting period for housing assistance for applicants on the list reaches 24 months for the most current applicants.

Where the PHA has particular preferences or funding criteria that require a specific category of family, the PHA may elect to continue to accept applications from these applicants while closing the waiting list to others.

Reopening the Waiting List
If the waiting list has been closed, it cannot be reopened until the PHA publishes a notice in local newspapers of general circulation, minority media, and other suitable media outlets. The notice must comply with HUD fair housing requirements and must specify who may apply, and where and when applications will be received.

Port Hueneme Housing Authority Policy
The PHA will announce the reopening of the waiting list at least 10 business days prior to the date applications will first be accepted. If the list is only being reopened for certain categories of families, this information will be contained in the notice.

The PHA will give public notice by publishing the relevant information in the City of Port Hueneme website and suitable media outlets including, but not limited to:

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4-II.D. FAMILY OUTREACH [HCV GB, pp. 4-2 to 4-4]
The PHA must conduct outreach as necessary to ensure that the PHA has a sufficient number of applicants on the waiting list to use the HCV resources it has been allotted.

Because HUD requires the PHA to admit a specified percentage of extremely low-income families to the program (see Chapter 4, Part III), the PHA may need to conduct special outreach to ensure that an adequate number of such families apply for assistance [HCV GB, p. 4-20 to 4-21].

PHA outreach efforts must comply with fair housing requirements. This includes:
• Analyzing the housing market area and the populations currently being served to identify underserved populations
• Ensuring that outreach efforts are targeted to media outlets that reach eligible populations that are underrepresented in the program
• Avoiding outreach efforts that prefer or exclude people who are members of a protected class PHA outreach efforts must be designed to inform qualified families about the availability of assistance under the program. These efforts may include, as needed, any of the following activities:
• Submitting press releases to local newspapers, including minority newspapers • Developing informational materials and flyers to distribute to other agencies • Providing application forms to other public and private agencies that serve the low income population
• Developing partnerships with other organizations that serve similar populations, including agencies that provide services for persons with disabilities Port Hueneme Housing Authority Policy
The PHA will monitor the characteristics of the population being served and the characteristics of the population as a whole in the PHA’s jurisdiction. Targeted outreach efforts will be undertaken if a comparison suggests that certain populations are being underserved.

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4-II.E. REPORTING CHANGES IN FAMILY CIRCUMSTANCES
Port Hueneme Housing Authority Policy
While the family is on the waiting list, the family must immediately inform the PHA of changes in contact information, including current residence, mailing address, and phone number. The changes must be submitted in writing.
4-II.F. UPDATING THE WAITING LIST [24 CFR 982.204]
HUD requires the PHA to establish policies to use when removing applicant names from the waiting list.

Purging the Waiting List
The decision to withdraw an applicant family that includes a person with disabilities from the waiting list is subject to reasonable accommodation. If the applicant did not respond to a PHA request for information or updates, and the PHA determines that the family did not respond because of the family member’s disability, the PHA must reinstate the applicant family to their former position on the waiting list [24 CFR 982.204(c)(2)].

Port Hueneme Housing Authority Policy
The waiting list will be updated as needed to ensure that all applicants and applicant information is current and timely.

To update the waiting list, the PHA will send an update request via first class mail to each family on the waiting list to determine whether the family continues to be interested in, and to qualify for, the program. This update request will be sent to the last address that the PHA has on record for the family. The update request will provide a deadline by which the family must respond and will state that failure to respond will result in the applicant’s name being removed from the waiting list.

The family’s response must be in writing and may be delivered in person, by mail, or by fax. Responses should be postmarked or received by the PHA not later than 15 business days from the date of the PHA letter.

If the family fails to respond within 15 business days, the family will be removed from the waiting list without further notice.

If the notice is returned by the post office with no forwarding address, the applicant will be removed from the waiting list without further notice.

If the notice is returned by the post office with a forwarding address, the notice will be resent to the address indicated. The family will have 15 business days to respond from the date the letter was re-sent.

If a family is removed from the waiting list for failure to respond, the PHA may reinstate the family if it is determined that the lack of response was due to PHA error, or to circumstances beyond the family’s control, as a result of a family member’s disability, or as a direct result of status as a victim of domestic violence, dating violence, sexual assault, stalking, or human trafficking, including an adverse factor resulting from such abuse.

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Port Hueneme City CouncilMay 5, 2025

Port Hueneme City Council
May 5, 2025