Attachment G
AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS
This Agreement For Billing of Direct Assessments (“Agreement”) is made and entered into between the Ventura County Auditor-Controller and City of Port Hueneme (“Agency”) to provide the service of placement of direct assessments on the Secured Tax Roll and distribution of collections to the Agency.
I. PROPERTY TAX SERVICES
Ventura County will place direct assessments on the Secured Tax Roll and distribute collections to the Agency at the same time and in the same manner as Ventura County property taxes are collected and distributed, and as authorized by law. The Agency will adhere to the policies and procedures established by the Ventura County Auditor-Controller as outlined in the Direct Assessment Submission Letter.
II. FEES FOR SERVICES
For billing, collection, correction and administration of direct assessments, the Ventura County Auditor-Controller shall collect the following charges:
A. A Direct Assessment Line Fee for the original submission will be charged $0.22 per assessment per parcel set by the County via resolution by the Board of Supervisors at its annual Countywide Rates and Fees public hearing.
B. For correction or removal of direct assessments requested by the Agency after extension of the tax roll, the Ventura County Auditor-Controller will collect $29.00 per correction or removal. All corrections and removals must be submitted by the third Friday in February.
C. An administration and collection fee shall be charged in an amount not to exceed one-fourth of 1 percent of amounts collected.
D. Collection fees and charges herein provided are subject to adjustment by the County via resolution of the Board of Supervisors at its annual Countywide Rates and Fees public hearing. The Ventura County Auditor-Controller reserves the right to increase or decrease any charges herein provided, in proportion to any Agenda Item No. 15 Page 51 of 53 CC Agenda 06-16-2025
v.2025 Agreement for Billing of Direct Assessments
Attachment B1
changes in costs incurred by the Auditor-Controller in providing the services described herein, provided that written notice of any increase or decrease in charges is given to the Agency.
III. COLLECTION OF AUDITOR-CONTROLLER FEES
Direct Assessment billing, correction and removal charges are deducted once a year, in the April Secured Apportionment. Collection and administrative fees are deducted from each Apportionment distribution.
IV. REQUESTS FOR INFORMATION AND ACCOUNTING SERVICES
The Ventura County Auditor-Controller publishes a report of direct assessments levied for the tax year by parcel to the Auditor-Controller’s website in January, May and July.
Requests for information and accounting services beyond what is posted to the Website will be considered extended services and will be subject to additional charges and fees.
V. AUTHORITY FOR LEVY AND COMPLIANCE WITH LAW
The authority for any levy, (i.e. resolution, ordinance or election), shall accompany requests for the levy of direct assessments. The Agency warrants that the taxes, fees, or assessments imposed by the Agency and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).
The Agency hereby releases and forever discharges Ventura County and its officials, officers, agents, representatives and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments in any manner arising out of the Agency’s responsibilities and representations under this Agreement or other action taken by the Agency in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees, or assessments, as contemplated in and/or pursuant to this Agreement, including disputes related to lien priority.
The Agency further agrees to and shall defend, indemnify and hold harmless Ventura County and its officials, officers, agents, representatives and employees (“indemnified parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action and judgments in any manner arising out of any of the Agency’s responsibilities and representations under this Agreement, or other action taken by the Agency in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees, or assessments as contemplated in and/or pursuant to this Agreement, including disputes related to lien priority.
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v.2025 Agreement for Billing of Direct Assessments
Attachment B1
If any judgment is entered against any indemnified party as a result of action taken to implement this Agreement, the Agency agrees that Ventura County may offset the amount of any judgment paid by any indemnified party from any monies collected by Ventura County on the Agency’s behalf, including property taxes, special taxes, fees, or assessments.
Ventura County may, but is not required to, notify the Agency of its intent to implement any offset authorized by this paragraph.
VI. TERMS OF AGREEMENT
Upon execution, this Agreement terminates, supersedes and replaces all prior agreements between Ventura County Auditor-Controller and the Agency pertaining to the collection of direct assessments. This Agreement shall continue from year to year and shall be subject to cancellation by either party by giving a thirty-day written notice of cancellation to the other party.
VII. AUTHORITY
The above terms are accepted by the Agency and the undersigned further certifies that he/she is authorized to sign this Agreement and bind the Agency to its terms.
Authorized Signature: Date:
Authorized Name: James Vega
(PRINT)
Title: City Manager
(PRINT TITLE)
For Auditor-Controller Use Only
Approved Signature: Date:
SECTION MANAGER
Approved Name:
(PRINT)
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DATE: June 16, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: CITYWIDE NEIGHBORHOOD PARKING ANALYSIS REPORT
RECOMMENDATION:
It is recommended that City Council receive and file the report, and direct staff as to what additional actions, if any, they want staff to complete, or perform further analysis.
BACKGROUND/ANALYSIS:
On November 18, 2024, Council authorized staff to perform an analysis of citywide parking concerns and determine if there are viable solutions that could be implemented.
The analysis would consider impacts on neighboring streets and prioritize options to address parking while mitigating possible negative impacts, as it is important to consider that any changes implemented in one area can have positive or negative effects on surrounding neighborhoods and areas. By analyzing all factors and outcomes, this will help us make decisions that balance the needs of various community members while minimizing unintended consequences.
Although the analysis focused on gathering information in specific neighborhoods that the City receives a majority of parking related complaints, the intent of the report is to identify options that could be implemented throughout the city. In other words, although certain areas were focused on in obtaining data, many of the findings are intended to be citywide.
Long-term solutions may be costly, and will need to be built into future year Capital Improvement Plans, for this reason staff will provide some immediate shorter-term options that can be implemented or tested immediately at lower cost. Staff will provide a presentation of findings and opportunities; the attached report summarizes the findings.
FISCAL IMPACT:
None. This item does not require an expenditure of funds.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
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Parking Workshop
June 16, 2025
Safe, Secure, & Beautiful Community
• Increase levels of safety awareness and education
ATTACHMENTS:
A. Technical Memorandum
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1 TECHNICAL
MEMORANDUM
DATE: June 11, 2025
TO: Charles Cable, PE
City Engineer
City of Port Hueneme
FROM: Thomas Mericle, PE, TE
Principal
TKM Engineering
SUBJECT: Neighborhood Parking Evaluation – Data and Alternatives The City has contracted with TKM Engineering and their subconsultant, AllianceJB, to gather field data, evaluate alternatives, and prepare recommendations for addressing concerns about the lack of parking for residents in their neighborhood at various locations across the City. As a part of this effort, we have focused on seven evaluation areas shown in Figure 1 below.
Figure 1 – Parking Evaluation Areas
Attachment A
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2 The Parking Evaluation Areas in residential neighborhoods were named for ease of comprehension and are used in the report, including HOAs as follows:
A1: “Victoria-Marina” – Hemlock/Victoria and Marina/Victoria HOAs A2: “Pacific Collection” – Pacific Collection HOA
B: “Yankee Landing” – Yankee Landing HOA
C: “Bolker Park” – Sandpiper I and II HOAs
D: “Ponoma-Clara” – Seaside Walk, Anacapa Walk, Harbor Walk, Port Harbor Homes, and Mar Vista HOAs
Data Collection
This parking study analyzed supply and utilization across eight areas shown in Figure 1, examining both weekday and weekend parking patterns. The study collected data from both public and private parking spaces. Parking data was collected over the course of several weeks from January through March. The data collection goal was to determine peak parking utilization within the evaluation areas being studied. Parking counts were conducted during the middle of the day and the middle of the night on typical weekdays and weekend days. Parking counts were also conducted on days that would not be impacted by the City's street sweeping schedule.
Parking Observations
A summary of the most significant parking observations, related to both public and private parking, within Areas A, B, C, D, E, F, and Seaview, for both day and night, is provided as follows:
Area A1 (Victoria-Marina)
• On street public parking is approaching 100% at night and on street sweeping days.
• Some private driveway parking spaces are available in front of garage doors. • Private driveway areas at Laundromat doors could be signed to provide parking spaces at night.
• Area A1 parking appears to overflow into Area A2 and onto adjacent arterial roads.
• Catch basin curbs are painted red.
• Vehicles were observed to park at red curbs, curb returns, crosswalks, and fire hydrants.
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3 Area A2 (Pacific Collection)
• Close Driveway Spacing leaves many sets of curb lengths that are not usable for parking.
• Catch basin curbs that were red have been painted gray.
Area B (Yankee Landing)
• On street parking is approaching 100% at night and on street sweeping days. • Vehicles are prohibited from parking in shared driveways, except during street sweeping hours,
• Vehicles were observed to park at red curbs, curb returns, crosswalks, and fire hydrants.
Area C (Bolker Park)
• On street parking is approaching 100% at night and on street sweeping days. • Prohibited parking at the Bolker Park parking lots is 100% utilized at night. • Parking is prohibited at northern garages due to fire access, and garages are difficult to enter.
• Private parking spaces on Sharon Lane are numbered and likely assigned to residents.
• Parking is prohibited at private garage areas on Sharon Lane, and garages are difficult to enter.
• Some driveway parking spaces in front of the single family residence garages are available.
• Catch basins are painted red.
• Vehicles were observed to park at red curbs, curb returns, crosswalks, and fire hydrants.
Area D (Ponoma-Clara)
• On street parking is approaching 100% at night and on street sweeping days on internal streets.
• Driveways at the front of the residential properties are near 100% occupied at night.
• Catch basin curbs are painted red,
• Some vehicles were observed to park in lawns.
• Vehicles were observed to park at red curbs, curb returns, crosswalks, and fire hydrants.
Parking Lots E & F
• Lots were essentially empty at night.
• Lots were less than 50% occupied during day.
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4 Seaview Street
• Parking is approaching 80 to 90% occupancy at night and during street sweeping days.
• Adjacent on-site private property residential parking is nearly 100% occupied at night.
Overall Observations Applicable to All Areas
• About 20% of open garage doors were observed to have space for vehicle parking. About 80% of open garage doors were observed to include storage of materials, man caves, and children play areas. The freeing up of garage parking could free up on street parking.
• Implementation of AB 413 enforcement could cause parking disbursement to other areas of the city or the adjacent city.
• Warnings and/or enforcement of 72-hour parking restrictions could be implemented.
• Some streets in some neighborhoods could potentially be designated one way with installation of diagonal parking.
• Removal of some red carb areas could potentially add parking spaces.
Parking Data Summary
Peak residential neighborhood parking utilization for Areas A, B, C, D, and G (Seaview) occurred during weekdays and weekend nights. Peak parking utilization within lots E and F occurred during the day. Weekday and Weekend Peak Parking Supply and Demand Data are summarized in Table 1 and Table 2 below:
Table 1 – Peak Weekday Parking Supply and Demand
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5 Table 2 – Peak Weekend Parking Supply and Demand
The supply and demand data in the two tables above include adjacent streets such as Hemlock, Pleasant Valley, and Ventura, as well as the private parking lot areas off Seaview. Peak parking is during the night for residential area street and private parking, while peak parking is during the day for lots E and F.
Analysis
When looking at parking utilization, the industry standard is that the maximum desirable parking utilization is 85%, which provides for some available parking, but does not waste public resources to provide more parking. Many parking districts (such as the City of Ventura and the City of Pasadena) manage their parking program and pricing based on this 85% target. The data shows that Areas A1, B, and C, along with several streets in Area D, exceed 85% for public parking spaces, and are close to or over that amount for the private parking spaces. These are the primary areas within the City’s residential neighborhoods that will be evaluated.
Increasing parking supply by increasing the number of parking spaces within proximity to the residential areas with the highest demand will reduce or eliminate the issues associated with high parking utilization, illegal parking, spillover parking, increased traffic by drivers seeking a space, and driver stress. Parking supply can be increased by adding public parking, adding private parking, or adjusting parking regulations.
Adding Public Parking
There are several general techniques that should be considered to increase the public parking supply as follows:
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6 1. Remove red curb at drainage inlets. There are a few drainage inlets (catch basins) around the City that are painted red to prohibit parking adjacent to the inlet. This may have been done to improve drainage flow into the inlet and to make the basin available for intermittent cleaning. Because there is infrequent drainage flow that such parking would impact, and intermittent maintenance can be achieved through prohibiting parking with 72-hour notice, it is recommended that the red curb at these locations be removed. This would add a few spaces in Areas A1, B, C, D, and on Seaview, and could be prioritized for the highest utilization areas.
2. Install all way stop signs at key intersections in heavily parked neighborhoods to provide more parking where existing red curb has been installed to create intersection sight distance. When the all way stop is installed the full red curb for sight distance is no longer needed. The City could consider a pilot program for a few intersections and then monitor the impact and stop compliance to make sure the stop signs are being respected.
3. Marking crosswalks to be slightly narrower or closer in the intersection, while complying with Assembly Bill 413 (AB 413) provisions that require a 20-foot clear zone at the approach to marked and unmarked crosswalks. The configuration of existing access ramps would need to be considered, but this could add some curb parking area on a case by case basis.
4. Add angled parking along certain streets within the impacted areas where the street is wide enough to provide angled parking, or where a set of parallel oneway streets (couplets) could be implemented. Specifics on this technique are discussed in the specific area of alternative recommendations:
Adding Private Parking
Parking could be increased by allowing wider driveways and by allowing additional parking areas that are not directly in front of garages. Current Municipal Code Section 10226(C) addresses front yard parking restrictions. This section prohibits certain activities in front yards, including the parking of inoperable vehicles. Also, while not explicitly prohibiting all types of front yard parking, the code imposes limitations on the amount of hardscaping in front yard areas. For example, Ordinance No. 795 specifies that fixed concrete, asphalt, or similar monolithic landscaping shall not cover more than 50% of the required front yard area. This limitation indirectly restricts the amount of space available Agenda Item No. 16 Page 8 of 23 CC Agenda 06-16-2025
7 for parking in front yards. In order to implement this alternative, a change would need to be made to the Municipal Code.
Parking Regulations
There are some general parking regulations could be used to potentially free up parking spaces in neighborhoods that are being used for the parking of commercial vehicles, storage of personal vehicles, or storage of trailers. These regulations are discussed as follows:
1. Allow parking in front of their driveway. It is currently illegal for property owners or residents to park in front of their own driveway per California Vehicle Code (CVC) Section 22507.2. If allowed, through permitting. This would increase the number of available spaces by one per driveway. Implementing this would require the City to adopt an ordinance to create a permit system to allow the parking to comply with CVC requirements. This could have a significant increase to parking supply in the highest utilization neighborhoods such as area A2, C, and D.
Because implementing this would create a new permitting program with additional effort by the City and permit costs to the residents, the City could move to a complaint-based enforcement policy. This would allow residents to park adjacent to their own driveway, but they would be able to request enforcement if someone else parked in their driveway.
2. Prohibit commercial vehicle parking in residential neighborhoods. Currently, Sections 3265 and 3267 of the City Municipal Code prohibits the parking of truck tractors and tractor trailers on City streets. However, it does not specifically prohibit commercial vehicle parking. This prohibition could potentially open up a few parking spaces where there are commercial trucks taking up parking spaces.
Observations from the field data collection indicate that this is currently occurring only at a couple locations; and therefore, the number of parking spaces gained by implementing this type of prohibition would be minimal. Implementing this would require an Ordinance and the placement of signage at all entrances to the City.
3. Prohibit oversized vehicles in the City. The ban on oversized vehicles, including motorhomes and camping trailers, is not ideal because these types of vehicles occupy multiple parking spaces and pose safety concerns. Prohibiting them could potentially free up some parking spaces. This ban would require the City to issue Agenda Item No. 16 Page 9 of 23 CC Agenda 06-16-2025
8 permits for short-term parking, allowing residents to prepare for or conclude a trip. Typically, these permits are valid for no more than 2-3 days. Observations from field data collection indicate that this is currently happening only at a couple of locations; therefore, the number of parking spaces gained from implementing this prohibition would be minimal. Implementing this measure would require an Ordinance and the installation of signage at all entrances to the City.
4. Enforce the 72-hour parking law. California Vehicle Code 22651(k) states that a vehicle is only allowed to park in the same spot on a public street for up to 72- hours (3 days). This CVC section provides the legal authority for law enforcement to remove vehicles that have been parked in the same location for more than 72 consecutive hours. Vehicles parked beyond this time may be issued a warning, cited and/or towed, even if they have a residential parking permit for that area. The enforcement is only allowed if a local ordinance has been adopted to implement the state law. The City’s Municipal Code section 3280 provides this approval; however, due to the City’s weekly street sweeping schedule, a 7-day version of this parking law is essentially already in place since vehicles have to be moved every 7 days due to the Street Sweeping No Parking regulations.
5. Prohibit the parking of unattached trailers in the City. Currently, Sections 3265 and 3267 of the City Municipal Code prohibits the parking of truck tractors and tractor trailers on City streets. However, there is no current provision for other types of trailers, such as work trailers, RV trailers, or boat trailers. Observations from the field data collection indicate that this is currently occurring only at a couple locations; and therefore, the number of parking spaces gained by implementing this type of prohibition would be minimal. Implementing this would require an Ordinance and the placement of signage at all entrances to the City.
Specific Study Area Parking Improvement Alternatives
This section will discuss potential parking improvement measures to be considered for implementation within each of the areas studied, and will focus on these primary impacted areas:
• Area A1 – Victoria-Marina
• Area B – Yankee Landing
• Area C – Bolker Park
• Parts of Area D – Ponoma-Clara
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9 Area A1 – Victoria-Marina Parking Improvement Alternatives Parking Improvement Alternatives within the Victoria-Marina neighborhood are discussed as follows:
Adding public parking
1. Provide additional parking along the roadways adjacent to the area. The estimated additional parking spaces gained would be up to 26 spaces. a. Victoria Avenue is wide enough along the northbound side of the street to provide on-street parking while preserving the two northbound travel lanes and the northbound bike lane. Intersection sight distance would need to be provided near Marina Drive to provide visibility for vehicles entering onto Victoria Avenue from Marina Drive, but 20-25 spaces could be provided. Here is a sample cross-section (east half of Victoria):
b. Hemlock Street has one location just east of Victoria Ave. where there is about 31-feet of red curb at a drainage inlet. This can be removed to make space for at least one more vehicle.
2. Provide more interior street parking. The streets in the area are generally 40-feet wide with parallel parking on both sides and no driveways except for alley access driveways. We studied ways to add parking by converting one side to angled parking.
Consider adding angled parking along one side of four of the north-south streets within the area by implementing one-way couplets using Yardarm Ave, Spinnaker Ave, Sextant Ave, and Rudder Ave. These north–south roadways can be restriped to provide 30-degree parking along one side of each street. However, it will not Agenda Item No. 16 Page 11 of 23 CC Agenda 06-16-2025
10 allow for two-way vehicle travel if the parallel parking is left on the other side.
Therefore, we would have to consider a one-way street, which could be coupled with another adjacent street; for instance, designating Yardarm Ave-Spinnaker Ave and Sextant Ave-Rudder Ave as one-way pairs. However, If the angled parking were placed and the parallel parking remains on one side, there would only be 15-feet clear (see figure below). The Fire Code typically requires at least 20-feet clear to allow for a fire truck to pass another one while fighting a fire. It is possible that the 15-feet would be acceptable because the units in this area have access from the front and the back of the properties. If acceptable, the estimated additional parking spaces gained would be approximately 17 spaces total for these 4 streets.
Adding Private Parking
1. Provide an extra private parking space in front of the laundromat area (between the garages and between the driveway parking spaces) at each of the 183 multifamily dwelling units within the area. This may require a slight widening of the driveways to provide a wider parking space (instead of 8 feet wide) for parking a vehicle, and may require additional space for a pedestrian path of travel. The number of additional parking spaces gained would be 183 spaces.
2. Encourage the two HOAs (Hemlock/Victoria and Marina/Victoria) to allow (if currently not allowed), and encourage property owners to share unused parking between the units so that unused parking can be shared from one unit to another.
This could be in a free or paid arrangement. The additional parking supply provided by sharing the parking could add as many as 129 spaces during nighttime peak demand.
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11 Other Considerations
The School Crossing across Hemlock St at Capstan Dr allows for parking all the way up to the crosswalk. State law now restricts parking within 20-feet of the crossing.
Constructing curb extensions would allow the 20-feet restriction to be reduced to a 15- feet restriction, and would provide better visibility and safety for pedestrians crossing.
Hemlock has an area of existing on-street parking along the north side of the street, and a no parking zone along the north side of the street that could be redesigned to provide additional parking, but the existing north side parking along Hemlock appears to be well utilized, and the north side of Hemlock is controlled by the City of Oxnard.
Area B – Yankee Landing Alternatives
Adding Private Parking
1. In this area, there are private areas adjacent to drive aisles and garages. Currently, parking is allowed occasionally when the street parking is prohibited for street sweeping. Current signs state:
“Parking is allowed for Yankee Landing Residents Only, & Only on Street Sweeping Days, between the hours of 6:00 AM – 7:00 PM.” This policy results in nearly 0% utilization of potential driveway parking spaces. We recommend that the HOA reevaluate their current policy and discuss with Fire and Code Enforcement to potentially allow parking in these areas more frequently, such as evenings and weekends, which would allow for greater use of this underutilized capacity.
Adding Public Parking
Additional street parking can be created by restriping roadways adjacent to the area.
1. Along Hemlock St., there is a long eastbound right turn pocket onto Patterson Rd. If this were to be redesigned to eliminate the gore area most of the right turn pocket adjacent to the fronting residential units, additional parallel curb parking along the south side of Hemlock could be provided (up to 14 spaces).
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12 This alternative could be broken up into two phases. The first phase would be to add parking from it’s existing end point to the beginning of the right turn pocket where the pocket is narrowed to less than 18 feet. This would add an additional 10 spaces.
The second phase would be to remove the entire right turn pocket when the street is resurfaced in conjunction with a project with the City of Oxnard. This would add an additional 4 spaces.
Area C – Bolker Park Alternatives
Adding Private Parking
1. Private parking could be increased by allowing wider driveways and by allowing parking on areas that do not block access to adjacent residents’ garages, similar to what has been previously discussed. The estimated increase in available parking would be 102 parking spaces.
2. Implement a numbering system for driveway parking to improve organization and flexibility in those areas controlled by an HOA. The Sandpiper I and II HOAs could manage these spaces, which could be shared, traded, or subleased among residents depending on need.
Adding Public Parking
1. Modify the current parking restrictions within the Bolker Park parking lots to allow residential parking overnight from 5 pm to 8 am. This would be consistent with current usage and remove a potential parking enforcement issue.
2. Add angled parking along the east side of Bolker Dr. between Sharon Ln. and Hemlock St. This street, from curb to curb is wider than other streets in the area at 50-feet from curb-to-curb. This allows for 45-degree angled parking. The east side would be more efficient because there are no fire hydrants on that side.
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13 Would add 2 spaces on the south section between Sharon Ln. and Bolker Way/Cir.
Would add 13 spaces on the northern section between Bolker Way/Cir. And Hemlock St. See the figures below:
The cross section would be as shown below and provides two way travel and fire clearance.
Area D – Ponoma-Clara Alternatives
Although parking within the entirety of this area is not near peak utilization (mostly due to a substantial amount of parking being available in the back portion of properties in the area, and also due to a substantial amount of parking being available on the southern-most and western-most streets within the area), there are several streets that are at high utilization. These streets are A Street, B Street, and C Street, which all exceed 85%. In addition, Ponoma and 3rd are close to 85%. We therefore have similar recommendations for increasing parking spaces along these streets and within the entirety of the area.
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14 Adding Public Parking
Additional street parking can be created by restriping roadways adjacent to the area.
The guards at the gate stated that they need 2 inbound lanes all the way to Ventura Rd during peak periods because of gate queuing. This would need to be verified with field observations and further discussions with the Port District and Naval Base.
1. Pleasant Valley Road near Ponoma St is much wider than other parts of the roadway. This presents an opportunity to provide some angled parking to increase the parking supply for the residents to the south. There is an existing delineated area that is currently being used as a pedestrian path. We are not sure who is using this path and if it is required to be maintained. If it has to be maintained, one of the two westbound vehicle lanes might need to be removed depending on the angle of the angled parking area. Initial review indicates that either 30-degree or 45-degree angled parking might work. If the pedestrian area can be removed, both vehicle lanes may be able to remain or 60-degree angled parking may be able to be used.
Angled parking on the north side adds approximately 25 45-degree angled spaces in the configuration above and the cross section in the figure below.
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15 However, the placement of angled parking on the north side is further away from the residents, and requires them to cross the street to get from and to their parked vehicles. It is suggested that a marked crosswalk be placed at the east side of the intersection of Pleasant Valley Rd and Ponoma St to facilitate safer crossing.
We also reviewed the placement of angled parking on the south side, but it is not as efficient due to intersections and driveways and would require much more roadway reconfiguration. See the cross section below.
2. Pleasant Valley Road east of the widened area may also be able to accommodate parallel parking along the north side, where there is a sidewalk. However, this would require the removal of a second vehicle lane. As discussed above, the traffic volumes and gate queuing would have to be further evaluated to determine if this is possible. The cross section below shows the potential configuration. This would add approximately 44 additional parking spaces.
If the two vehicle lanes are needed during the daytime for gate queuing and access, overnight parking could be provided through the use of time-of-day parking restrictions, which would allow parking along the north curbline for a set period of time overnight. For instance, from 5:00 pm to 7:00 am. The specific time frame would need to be set to correspond to gate peak periods and queuing.
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16 3. We studied ways to add parking by converting one side of several of the internal streets to angled parking The streets can be restriped to provide 30-degree angled parking along one side of each street. However, it will not allow for twoway vehicle travel if parallel parking is left on the other side. Therefore, we would have to consider a series of one-way streets, which could be coupled with adjacent streets to form one-way couplets. However, similar to this suggestion within Area A1, If the angled parking were placed and the parallel parking remains on one side, there would only be 15-feet clear (see figure below). The Fire Code typically requires at least 20-feet clear to allow for a fire truck to pass another fire truck while fighting a fire; so for this reason, this interior street angled parking option is not considered to be a viable option.
Adding Private Parking
Private parking could be increased by providing extra parking spaces on driveways and in front of garage doors within the newer residential areas within Area D. It is estimated that the number of additional parking spaces gained could be approximately 78 spaces.
However, this may not be feasible because parking in front of garages in the alleyway would encroach within the fire access requirements and would require approval from the Fire Department.
Alternatives to Consider in the Future
Enforce Use of Garage for Parking of Vehicles
Garage parking spaces are being used for other purposes. It was visually estimated that approximately 80% of existing garages are not being used as vehicle parking spaces.
This was based on observed open garage doors where the contents of the garages could be visually observed (i.e., parking spaces available in the garages versus no parking spaces available in the garages), and by comparing the number of open garages that Agenda Item No. 16 Page 18 of 23 CC Agenda 06-16-2025
17 were filled with non-vehicle personal items to the total number of open garages observed.
This alternative involves increasing code enforcement so that garages are primarily used for storing parked vehicles. It is common for many garages to be utilized for personal item storage (such as bicycles, tools, exercise equipment, outdoor yard equipment, and home care equipment) and for additional living space. The Municipal Code does not permit either of these uses and currently requires that a garage be designated for parking vehicles. Since a complete transition of existing garage usages to solely parking could be practically challenging, the City could enforce the requirement by allowing a portion of the garage to remain used for personal item storage while continuing to prohibit its use as living space. This approach could be somewhat effective; however, property owners might choose to convert their garage space into an Auxiliary Dwelling Unit or Junior Auxiliary Dwelling Unit (ADU or JADU), thereby effectively reducing rather than increasing private parking.
Add Off-Street Public Parking near Areas A1 (Victoria-Marina) and A2 (Pacific Collection)
Acquire the rights to a vacant property to add public parking south of these areas near Victoria Ave. to provide more public parking in the vicinity. Along Victoria Ave near Crossjack St. there is a vacant lot. A portion of the lot could be conditioned, leased, or purchased to create off-street parking to serve the neighborhoods. The parking lot would not need to include the entire property, but possibly only a few aisles of parking along Crossjack St, Crossjack Alley, and Victoria Ave Service Road (See figure below).
This parking area could add 88 spaces.
Although this property has previously been entitled for a mixed-use development project, the project approvals are fairly old and may have expired. The parking could be achieved through a development agreement or a condition of future development to Agenda Item No. 16 Page 19 of 23 CC Agenda 06-16-2025
18 either provide additional parking for residents or allow the residents to park on the site in the evenings.
Add Off-Street Public Parking near Area C (Bolker Park) Patterson Rd is currently two lanes in each direction. The traffic volumes are approximately 3,500 per day in the southbound direction adjacent to residents. This relatively low traffic volume can be accommodated in one lane and parking could be provided along the western curb of Patterson Rd., while still keeping the bike lane. This could add an additional 15 parking spaces. The alternative would require restriping of the west side of the street to provide the parking and bike lanes, and coordination with the City of Oxnard for the lane transitioning. The existing location is shown in the first figure below and the cross section in the second figure. The should be considered the next time the street is resurfaced.
Active Transportation And Transit
Another way to decrease the demand for parking is to provide safe and reliable alternatives so that multiple-vehicle households can potentially reduce their need to keep or replace one or more of their vehicles. This would primarily require improving the connectivity and safety of bicycling and pedestrian facilities and adding transit routes with increased frequency. It is well documented that these techniques can reduce the demand for the public and private parking of vehicles; however, the focus of this Agenda Item No. 16 Page 20 of 23 CC Agenda 06-16-2025
19 memorandum is not on active transportation or transit, so these alternatives are merely mentioned within this study so they can be further evaluated if the City would choose to pursue other alternatives within an active transportation or transit study.
Permit Parking
Residential permit parking is a program used to manage parking in neighborhoods where demand from both internal and external sources exceeds supply. This is typically used in areas near commercial areas, schools, tourist destinations (such as the beach), or medical districts. The permit system prioritizes or restricts parking to the residents or property owners along a residential street or residential area. External parking demand is therefore restricted to a short time limit or prohibited altogether. The program aims to ensure residents can park near their homes while preventing long-term parking by employees or customers who would otherwise take up the limited neighborhood spaces.
Establishing a residential permit program would require the adoption of an ordinance to create the program and corresponding rules for implementation. Typically, they require a majority (or more) of the residents or property owners to agree to establishing the permit parking area. Once approved by the City Council, the City would post signs, and residents would be able to obtain permits, usually providing proof of residency like utility bills or lease agreements. The permits are typically physical permits to display in a car, or the City could use a license plate registration system.
One downside to a residential permit parking program is that the California Coastal Commission (CCC) is not supportive of its use in the coastal zone (coastal zone map attached). Although not currently prohibited by the City’s Coastal Program, it would require CCC support to implement. Implementing a permit parking program would increase pressure on enforcement to ensure non-permitted vehicles do not park illegally.
The results of the parking demand study indicate that, with the exception of some relatively minor spillover of parking from Area A1 into Area A2, there is not a lot of spillover into adjacent neighborhoods within the City of Port Hueneme. TKM Engineering is not recommending creating a permit parking program at this time. The primary parking utilization issues are not in areas of the City that are subject to external parking demands, which permit parking would address.
Paid Parking
Paid parking is where drivers pay fees to park in designated areas, commonly used in downtown commercial districts, beach areas, and other high-demand locations. Public Agenda Item No. 16 Page 21 of 23 CC Agenda 06-16-2025
20 Street parking uses meters, pay stations, or mobile apps where the driver would pay by the hour. In some cases, there is an initial period being free to allow for short term customer pickup or quick transactions. Parking lots typically charge hourly rates and use pay stations, mobile apps, or a gate system with pay booth. Some areas use dynamic pricing that adjusts rates based on demand. The City currently has paid parking in the beach parking lots.
A downside to an additional paid parking program is that the CCC would have to agree to its use in the coastal zone and may likely have to approve the rate structure.
Implementing an additional paid parking program would also increase pressure on enforcement.
Agenda Item No. 16 Page 22 of 23 CC Agenda 06-16-2025
Coastal Zone Boundary
• Surfside 1,2,3,4
• Surfside Village
• Pacific Collection
• Bungalows
• Pacific Collection
• Hemlock-Victoria
• Marina-Victoria
• Hueneme Shores
• Shell Harbor
• Harbor Villages
• Marlborough/Seaside
• Anacapa View Beach homes
• Anacapa View Condos
• Hideaway
• Beachport cottages
• Beachport Villas
• Portside Homes
• Willow brook area
• Areas west of Ventura Road &
South of Pleasant Valley
• Areas South of Hueneme Road
• Areas around Civic Center
City of Port Hueneme Communities within the Coastal Zone Agenda Item No. 16 Page 23 of 23 CC Agenda 06-16-2025
DATE: June 16, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Brian Popovich, City Manager’s Analyst
SUBJECT: VETERANS ADVISORY AD HOC COMMITTEE DISCUSSION
RECOMMENDATION:
It is recommended that the City Council receive the update on the status of the Veterans Advisory ad hoc committee, discuss, and provide direction to staff.
BACKGROUND/ANALYSIS:
At the April 7, 2025, City Council meeting, a motion was made by Mayor Pro Tem Lopez, seconded by Councilmember Hernandez, and passed unanimously (5-0) to create a fivemember ad hoc Veterans Advisory Committee. The committee's purpose is to develop recommendations and advise the Council on veteran-related matters, such as developing resource lists, facilitating connections, and organizing veteran and military-related events.
The initial framework set by the Council requests members should have veteran or activeduty military experience or be professionally engaged in veteran affairs.
Following the Council's direction, staff advertised and opened applications for the Veterans Advisory Committee for one month. During this period, only three applications were received. The application deadline was subsequently extended for an additional week, but no further applications were submitted.
Staff requests direction from the City Council on how to proceed, including:
• Extending the application period further.
• Modifying the committee's membership criteria.
• Providing alternate direction regarding approach.
Staff seeks Council guidance to determine the next steps. Below is more information related to the purpose and intent of the Ad Hoc Committee.
At the March 3, 2025, City Council meeting, Mayor Pro Tem Lopez requested staff explore establishing a Veterans Advisory Commission. The goal is to effectively address veteranrelated matters by drawing upon community expertise and increasing community Agenda Item amended on 6/14/25 at 10:30am to include
Attachment A. Applications (redacted) - no other changes were made.
Agenda Item No. 17 Page 1 of 10 CC Agenda 06-16-2025
Veterans Advisory Commission
June 16, 2025
engagement. Staff reviewed advisory commissions in Menifee, Chula Vista, and Riverside County to help create a framework for Council consideration.
In an effort to form the Veterans Advisory Commission, staff has prepared a potential framework that Council can utilize as a template or guideline for developing the Commission. This framework is intended to assist in generating ideas and providing initial direction, but it can be altered according to the Council’s preferences, and the City Council may modify criteria, or add or remove depending on its goals.
Based on a review of similar commissions, the proposed purpose and intent of the Veterans Advisory Commission include serving as an advisory body to the City Council on veteran-related issues. This commission would utilize specialized knowledge and experience from community members to:
• Facilitate meaningful engagement with the local veteran community. • Enhance access to veteran benefits and resources.
• Assist in planning and promoting veteran-focused events and initiatives.
Proposed responsibilities of the Veterans Advisory Commission include providing policy recommendations to City Council, acting as a liaison between veteran organizations and City representatives, and promoting community awareness of veteran affairs. The Commission would also participate in planning city-sponsored veteran recognition events, including Memorial Day and Veterans Day ceremonies. Additional responsibilities include:
• Supporting veteran outreach efforts.
• Addressing protocol matters related to military and patriotic observances. • Advocating for improved access to veterans' benefits provided by federal, state, county, and local agencies.
• Conducting community education and outreach to raise awareness of veteranrelated issues and available resources. • Identifying needs within the veteran community and proposing viable solutions or initiatives.
The commission could be composed of a five-member body, appointed similarly to the existing Citizens Advisory Commission and Measure U Committee. Each City Councilmember, including the Mayor, would appoint one commission member. Members shall serve a term of four (4) years, expiring on January 31st following the expiration of the appointing Council Member's term. When there is a creation of a new Commission the term shall be the length of time remaining for the appointing Council Member, expiring the 31st day of January following said expiration, for the first term only. Members would be required to be residents of Port Hueneme and registered voters. Veteran or military affiliation would not be a requirement to serve on the commission.
The Veterans Advisory Commission would meet quarterly, adhering to the Ralph M.
Brown Act. Additional meetings could be scheduled as necessary to respond to specific or urgent veteran-related issues or projects.
Agenda Item No. 17 Page 2 of 10 CC Agenda 06-16-2025
Veterans Advisory Commission
June 16, 2025
FISCAL IMPACT:
Although there are no fiscal impacts with the recommended action of forming a Veterans Advisory Commission, future fiscal impacts would be based upon the parameters or any projects or programs that are developed and recommended by the Commission. Future programs, projects, and staff time would need to be assessed and budgeted for in the corresponding years’ budget.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders • Identify and organize Issue-Centric Focus Groups/Teams to optimally deploy shared resources
ATTACHMENTS:
A. Applications (redacted)
Agenda Item No. 17 Page 3 of 10 CC Agenda 06-16-2025
No. of Years Lived in Port Hueneme _________
Citizen Advisory Commission Are you over the age of 18 years? yes ______ no
Special Committees
Ad Hoc / Single issue)
Registered Voter of Port Hueneme?
yes ______ no
Transactions and Use Tax Citizens
Oversight Committee
Do you possess any felony convictions?
yes ______ no
Do you own a business in the City?
yes ______ no
Are you an employee, or dependent of an
employee, of the City? ______yes ______ no
Are you an elected Official?
yes ______ no
Name ______________________________ Address ____________________________________ Phone (Home) __________________ ( Cell) __________________ ( Other) __________________ Email:______________________________ Occupation __________________________________ Educational Background: Highest Level of Education ___________________________________ Additional Educational Information ____________________________________________________ Community and Civic Interests: ____________________________________________________ References: Please provide Name, Address, and Phone of three Port Hueneme references:
1. ______________________________________________________________________________
2. ______________________________________________________________________________
3. ______________________________________________________________________________ Please attach additional documentation for consideration of qualifications
THIS FORM IS A MATTER OF PUBLIC RECORD
City of Port Hueneme
The Friendly City By The Sea”
CITIZEN’S INTEREST TO SERVE FORM
The City of Port Hueneme requests information about your experience, education and interest in serving on a city commission or committee, specifically your reasons for wishing to serve on a city commission or committee. Please complete both pages of the form. Thank you for your interest.
Please submit completed form to: Office of the City Clerk, Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, CA 93041 or email - clerk@cityofporthueneme. org Attachment A
Agenda Item No. 17 Page 4 of 10 CC Agenda 06-16-2025
age 2 – Interest Form
In 300 words or less, explain reasons for wanting to serve:
Signature Date
Agenda Item No. 17 Page 5 of 10 CC Agenda 06-16-2025
eceivedn^.<-^ j^nn7) Z<i
piriCityofPortHueneme^
The Friendly City By The Sea
yy
CITIZEN’ S INTEREST TO SERVE FORM
The City of Port Hueneme requests information about your experience, education and interest in serving on a city commission or committee, specifically your reasons for wishing to serve on a city commission or committee. Please complete both pages of the form. Thank you for your interest.
Please submit completed form to: Office of the City Clerk, Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, CA 93041 or email - clerk@cityofporthueneme. org No. of Years Lived in Port Hueneme 5
Citizen Advisory Commission Are you over the age of 18 years? X
yes no
Special Committees
Ad Hoc / Single issue)
Transactions and Use Tax Citizens
Oversight Committee
X Registered Voter of Port Hueneme?
X .
yes no
Do you possess any felony convictions?
yes X no
Do you own a business in the City? Are you an employee, or dependent of an yes >< no yesemployee, of the City? no
Are you an elected Official?
yes no
Name Randall Thomas- Smalls Address Port Hueneme CA. 93041 Phone ( Home)( Cell)( Other)
Email: Occupation Administrative Technical Specialist
Educational Background: Highest Level of Education High schooi Pipioma Additional Educational Information currently transferred to OxnarU College Community dnd Civic Intorostsi Local community business growth in service to local military installations, collaboration with local military bases, assistance to local veterans organizations and veterans at large.
References: Please provide Name, Address, and Phone of three Port Hueneme references:
1. Jan Berk Port Hueneme CA, 93041 (
2. Joseph Boone Port Hueneme CA, 93041 (
3. Shane Kehr Port Hueneme CA, 93041 (
Please attach additional documentation for consideration of qualifications
THIS FORM IS A MATTER OF PUBLIC RECORD
Agenda Item No. 17 Page 6 of 10 CC Agenda 06-16-2025
In 300 words or less, explain reasons for wanting to serve:
I would like to serve on this committee to assist the city in veterans affairs and services. Along with providing valuable insite into the how the city can best cooperate and assist our local military installations. I believe that I would be a good tit to assist this adhoc committee due to my current employment with the United States Navy, and baukyiuuiid uf beiviiig iii Hit; United Slaltib Ainiy as an att suuicu iiilelliyulice aricftys' t.' Through this extensive background and operational experience it is my belief that I would be able to assist in laying down the ground work to help get this committee started and provide a good foundation for possible future expansion and tasking withappropriateguidance.^^ Signature Date
Agenda Item No. 17 Page 7 of 10 CC Agenda 06-16-2025
City of Port Hueneme
The Friendly City By The Sea((
fj
CITIZEN’ S INTEREST TO SERVE FORM
The City of Port Hueneme requests information about your experience, education and interest in serving on a city commission or committee, specifically your reasons for wishing to serve on a city commission or committee. Please complete both pages of the form. Thank you for your interest.
Please submit completed form to: Office of the City Clerk, Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, CA 93041 or email - clerk@cityofporthueneme. org No. of Years Lived in Port Hueneme 28 years
Citizen Advisory Commission Are you over the age of 18 years? X
yes no
Special Committees
Ad Hoc / Single issue)
X Registered Voter of Port Hueneme?
X
yes no
Transactions and Use Tax Citizens Do you possess any felony convictions? XOversightCommitteeyes no
Do you own a business in the City? Are you an employee, or dependent of an yes X Xno employee, of the City? yes no
Are you an elected Official?
Xyes no
Name anahi carter Address port hueneme, ca 93041
Phone ( Home)( Cell)( Other)
Email: Occupation housing specialist
Educational Background: Highest Level of Education m. a. social entrepreneurship and change Additional Educational Information b. s. organizational leaderiship, a. s. business administration Community and Civic Interests: advocacy for social change in veteran and women' s rights.
SUPPORT groups for YOUTH AND IMMIGRANTS
References: Please provide Name, Address, and Phone of three Port Hueneme references:
1 . BLANCA SMITH -
2. ANA BOLO -
3. PATRICIA QUIROZPlease attach additional documentation for consideration of qualifications
THIS FORM IS A MATTER OF PUBLIC RECORD
Agenda Item No. 17 Page 8 of 10 CC Agenda 06-16-2025
age 2 - Interest Form
In 300 words or less, explain reasons for wanting to serve:
see enclosed form
I 207.^
Signature Date
Agenda Item No. 17 Page 9 of 10 CC Agenda 06-16-2025
Carter, A
Veterans Advisory AD HOC Committee - Interest Form
As an Operation Enduring Freedom ( OEF) veteran, I understand firsthand the challenges service members face when returning home. The transition from military life to civilian can be filled with uncertainty, isolation, and often a loss of purpose. That' s why I believe it is critical for veterans to have a strong, connected community where they feel seen, heard, and supported. I want to serve on this commission because I am deeply committed to ensuring no veteran feels alone in their journey to find their place after service. My experiences have given me insight into the real needs of our veteran population - ranging from housing and healthcare to mental wellness and a sense of belonging. I know that real change happens when people who' ve walked the path come to the table. I bring not only lived experiences of military services but also deep sense of responsibility to continue serving - this time, through representation, outreach, and policy support. I want to help build programs that empower veterans, elevate their choices, and connect them with the resource' s they' ve earned. I also want to help educate our community about the value veterans bring and the challenges they face. I believe in the power of peer support, visibility, and action - and I am ready to contribute that energy to this commission. Serving on this committee would be both an honor and an extension of the oath I once took; to support, protect and uplift those who serve and have served.
Agenda Item No. 17 Page 10 of 10 CC Agenda 06-16-2025
DATE: June 16, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: STRATEGIC PARTNERSHIPS: JOINT MEETING OPTIONS INCLUDING
THE PORT OF HUENEME (OXNARD HARBOR DISTRICT)
RECOMMENDATION:
It is recommended that the City Council consider options for City Council collaboration with strategic partners, including the Port of Hueneme (Oxnard Harbor District) and other partners as desired, and provide direction.
BACKGROUND/ANALYSIS:
In several recent City Council meetings, the City Council identified a need for an opportunity to discuss meetings with strategic partners, with several of those discussions focused on the Port of Hueneme (Oxnard Harbor District). On February, 3, 2025, the City Council reviewed its City Council Goals and received an update on progress related to the City’s adopted 10-year strategic plan. As part of that review, a motion was made by Councilmember Hernandez, seconded by Mayor Pro Tem Lopez, and unanimously approved to agendize a discussion item on strategic partnerships as a future agenda item to allow City Council to discuss options for City Council collaboration with strategic partners (goal 5 as stated below). On March 3, 2025, the City Council held a discussion and discussed several potential ideas, such as holding a joint meeting with a facilitator.
Ultimately, a motion was made by Councilmember Hernandez, seconded by Mayor Pro Tem Lopez, to direct staff to return to Council to discuss at a future Council meeting.
During the discussion, it was agreed that the Port of Hueneme was a priority partner for a future meeting. Another priority partner proposed was Naval Base Ventura County.
However, it is important to note that the Port of Hueneme is overseen by a governing body of 5 Commissioners, in a similar structure to the City Council, while Naval Base Ventura County does not have such a structure. Therefore, a joint strategic partnership meeting structure appears more appropriate for the Port of Hueneme than Naval Base Ventura County.
Additionally, in a recent joint City Council/Port Community Benefit Fund meeting, Port Commissioners commented and raised questions that were outside the purview of the joint committee.
Agenda Item No. 18 Page 1 of 3 CC Agenda 06-16-2025
Strategic Partnership Meeting Options
June 16, 2025
Per Section 11 of the City/Port 2015 Settlement Agreement, the joint committee was created to review Community Benefit Fund projects and work collaboratively on those projects. Section 11 of the 2015 Settlement Agreement fully lays out the process that the joint City Council/Port representatives should work through each year to develop Community Benefit Fund projects.
With several concerns unrelated to the Community Benefit Fund raised by the Port Commissioners, and with the joint committee of Mayor McQueen-Legohn, Mayor Pro Tem Lopez, and City Manager Vega advising that unrelated matters would best be discussed by both full bodies, it appears a joint meeting of both full bodies would be needed for this discussion, and would be appropriate to allow both agencies to discuss any pending questions or concerns. Further, past City Council action indicates that the City Council did not wish to delegate such a discussion to the joint committee such as during the April 21, 2025 City Council meeting, in which the City Council received an overview on the Port/City Revenue Sharing Agreement from the City Attorney. At that time, Councilmember Hernandez moved to accept the staff report on Port convoy issues, place the discussion in the record, and forward it for follow-up at the next City-Port Committee meeting. The motion failed for lack of a second, resulting in the joint committee having no standing council authorization to raise or discuss those concerns, and indicating that the joint committee would remain focused on CBF (Community Benefit Fund) related items.
Finally, at the June 2, 2025, City Council meeting, four separate requests were made by Councilmembers regarding Port relations, indicating a need to discuss as the full City Council. Bringing the full City Council and Port Commission together would allow every member of both bodies to receive the same information, discuss it publicly, and give clear, unified direction in one session.
Potential Goals for a Joint City-Port Meeting based on recent discussion and inquiries:
1) Strengthen the Strategic Partnership
a. Build mutual trust and transparency by openly discussing shared priorities, long-term economic objectives, and opportunities for collaborative projects that benefit the community as a whole.
2) Establish Clear Roles and Expectations for Future Collaboration a. Clarify the authority, responsibilities, and communication protocols for both bodies so that future committee-level discussions remain within agreed parameters. b. Discuss communication practices, and an understanding that comments from individuals do not represent either agency. Understand how “official” communication process works. 3) Obtain Mutual Clarity Regarding Operations and Contractual Interpretations Regarding Port Convoy and Auto Transport Truck Management
a. Review processes and understandings related to convoy, trains, and auto transport truck usage.
4) Discuss Future Goals
a. Opportunities for future collaborations (such as grants, advocacy) b. Both parties fulfilling reporting requirements and determine a mutual goal for getting into compliance with contract requirements moving forward.
5) Continued Framework for the Community Benefit Fund (CBF) a. Agree on the timeline, criteria, and process for selecting CBF projects each fiscal year, ensuring both agencies can rank and fund priorities efficiently. b. Agree on an agenda preparation process for joint meetings.
Agenda Item No. 18 Page 2 of 3 CC Agenda 06-16-2025
Strategic Partnership Meeting Options
June 16, 2025
For these reasons, a proposed structure for a joint meeting between the City and the Port as follows:
• All 5 City Councilmembers, the City Manager, and the City Attorney would attend to represent the City, and all 5 Port Commissioners, Port CEO, and Port Attorney would attend to represent the Port.
• The City Manager and Port CEO would agree on a facilitator to facilitate the meeting based on an agreed upon agenda. The agenda will be approved by each agency at a noticed Council/Board meeting prior to the joint meeting. The facilitator could be funded using prior unused CBF funding. • This would be required to be a Brown Act compliant meeting, meaning that it would be noticed, with an opportunity for public comment, and recorded and available for streaming or playback. The recommended location is City Hall.
• Topics would include discussion on the pending questions listed above, but each agency may suggest additional topics. Final topics would need to be agreed upon by both agencies. • A proposed timeframe would be Fall of 2025. A date will be proposed and agreed upon as part of agenda development.
• Additional logistical details to be determined collaboratively. As details are confirmed, items would return to full Council and Board to approve an agenda prior to the meeting.
Options:
The recommended approach is described above, however the City Council could consider alternate approaches such as alternative meeting options, staff to staff options, or other, as desired.
FISCAL IMPACT:
None. This item does not require an expenditure of funds.
ATTACHMENTS:
None.
Agenda Item No. 18 Page 3 of 3 CC Agenda 06-16-2025