Agenda packet — Port Hueneme City Council, September 2, 2025 (part 2 of 3)

payment for employee’s who separated prior to the start of the new MOA
• Administrative Changes:
o Gender neutralization of pronouns
o Strike out additional outdated language that was missed o Updated typos
FISCAL IMPACT:

The corrections are establishing correct effective dates and administrative in nature. No additional fiscal impact is anticipated.

ATTACHMENTS:

A. Resolution approving corrections to the Memorandum of Agreement B. Memorandum of Agreement between the City of Port Hueneme and POA C. PHPOA Fiscal Year 2026 - 2027 Salary Schedule
Agenda Item No. 11 Page 2 of 28 CC Agenda 09-02-2025
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, APPROVING A CORRECTION TO THE MEMORANDUM OF

AGREEMENT AND SALARY SCHEDULE WITH THE CITY OF PORT
HUENEME POLICE OFFICERS’ ASSOCIATION
WHEREAS, the City Council moved to approve the Memorandum of Agreement with the Port Hueneme Police Officers’ Association, with an effective date of the term from July 1, 2025 through June 30, 202 on August 18, 2025; and
WHEREAS, the City and Union discovered necessary corrections of effective dates and items of administrative nature; and
WHEREAS, the City and the Port Hueneme Police Officers’ Association have met and discussed the corrections regarding salary and benefits and have come to an agreement on a corrected fair and equitable package of compensation; and WHEREAS, the members of the Port Hueneme Police Officers’ Association have voted in favor of entering into the new Memorandum of Agreement.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: That the corrected Memorandum of Agreement with the Port Hueneme Police Officers’ Association, is approved substantially as to form, with an effective date of the term from July 1, 2025 through June 30, 2027.

SECTION 2: That the City Manager is hereby authorized and directed to execute and implement the Memorandum of Agreement on behalf of the City Council.

SECTION 3: This Resolution shall take effect immediately upon its passage.

SECTION 4: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED on this 2
nd day of September 2025.
_________________________________
Martha R. McQueen-Legohn, Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Attachment A
Agenda Item No. 11 Page 3 of 28 CC Agenda 09-02-2025
CC Resolution No. ___, Page 2 of 2

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the City Council on the __ day of ____, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 11 Page 4 of 28 CC Agenda 09-02-2025

MEMORANDUM OF AGREEMENT

BETWEEN

THE CITY OF PORT HUENEME
AND
THE PORT HUENEME POLICE OFFICERS’ ASSOCIATION
JULY 1, 2025 TO JUNE 30, 2027
Attachment B
Agenda Item No. 11 Page 5 of 28 CC Agenda 09-02-2025

TABLE OF CONTENTS
Page No.

ARTICLE 1. IMPLEMENTATION ............................................................................1 ARTICLE 2. TERM ..................................................................................................1 ARTICLE 3. DEFINITION OF SWORN AND NON-SWORN EMPLOYEES............1 ARTICLE 4. CAFETERIA PLAN .............................................................................2 ARTICLE 5. HOLIDAYS..........................................................................................2 ARTICLE 6. WORK SCHEDULE ............................................................................3 ARTICLE 7. EXPERIENCE DIFFERENTIAL...........................................................4 ARTICLE 8. POLICE OFFICERS’ ASSOCIATION LEAVE BANK .........................4 ARTICLE 9. RANK SEPARATION..........................................................................5 ARTICLE 10. SALARY RANGE INCREASES..........................................................5 ARTICLE 11. UNIFORM ALLOWANCE ...................................................................5 ARTICLE 12. ASSOCIATION DUES.........................................................................6 ARTICLE 13. PERS RETIREMENT SYSTEM AMENDMENT ..................................6 ARTICLE 14. COMPENSATORY TIME BANK.........................................................8 ARTICLE 15. DEPENDENT CARE ASSISTANCE PROGRAM ...............................9 ARTICLE 16. DETECTIVE UNIT PREMIUM PAY.....................................................9 ARTICLE 17. CALL-OUT PAY: DETECTIVES.........................................................9 ARTICLE 18. DETECTIVE STAND-BY PAY ............................................................9 ARTICLE 19. MINIMUM CALL-BACK PAY..............................................................9 ARTICLE 20. CALL-OUT PAY POLICY CLARIFICATION: PATROL
OFFICERS ..........................................................................................9 ARTICLE 21. CANINE CARE COMPENSATION .....................................................9 ARTICLE 22. COURT STANDBY PAY...................................................................10 ARTICLE 23. INCENTIVE PAY...............................................................................10 Agenda Item No. 11 Page 6 of 28 CC Agenda 09-02-2025
ARTICLE 24. DENTAL, VISION, HEALTH & LONG-TERM DISABILITY GROUP INSURANCE PLAN ............................................................12 ARTICLE 25. VEHICLE USE BY CANINE HANDLER, MOTOR OFFICER, AND DETECTIVES....................................................................................13 ARTICLE 26. PROBATIONARY PERIOD...............................................................13 ARTICLE 27. TUITION REIMBURSEMENT ...........................................................13 ARTICLE 28. DISCIPLINARY HEARINGS .............................................................14 ARTICLE 29. PROVISIONS OF LAW.....................................................................14 ARTICLE 30. DIRECT DEPOSIT ............................................................................14 ARTICLE 31. PAYROLL .........................................................................................14 ARTICLE 32. OUT OF COUNTY TRAINING ..........................................................14 ARTICLE 33. PERSONNEL HANDBOOK ..............................................................14 ARTICLE 34. LAYOFFS..........................................................................................15 ARTICLE 35. PRIOR AGREEMENTS.....................................................................15 ARTICLE 36. ANNUAL LEAVE ..............................................................................15 ARTICLE 37. BILINGUAL PAY...............................................................................17 ARTICLE 38. RETIREE MEDICAL INSURANCE ...................................................17 ARTICLE 39. SOCIAL SECURITY/MEDICARE TAX..............................................18 ARTICLE 40. OVERTIME........................................................................................18 ARTICLE 41. DEFERRED COMPENSATION PLAN..............................................19 Agenda Item No. 11 Page 7 of 28 CC Agenda 09-02-2025
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MEMORANDUM OF AGREEMENT

BETWEEN

THE CITY OF PORT HUENEME
AND
THE PORT HUENEME POLICE OFFICERS’ ASSOCIATION
JULY 1, 2025 TO JUNE 30, 2027
ARTICLE 1. IMPLEMENTATION
This Memorandum of Agreement constitutes a mutual recommendation by the authorized representatives of the City of Port Hueneme (City) and the authorized representatives of the Police Unit (Employees) to be submitted to the City Council of the City of Port Hueneme. The recommendations contained herein shall be binding on the City and the Employees only if said City Council approves this Memorandum of Agreement. Approval by said City Council shall consist of the following: (a) a motion or resolution of said City Council approving this Memorandum of Agreement which receives at least three “yes” votes; and (b) enactment of necessary amendments to City ordinances, resolutions, or policies to implement fully the provisions of this Memorandum of Agreement; and (c) action by said City Council to appropriate the necessary funds required to implement fully the provisions of this Memorandum of Agreement which require funding.

ARTICLE 2. TERM
This Memorandum of Agreement shall be binding from 12:01 a.m. on July 1, 2025, until 12:00 midnight on June 30, 2027, at which time it shall expire and be fully terminated. However, the personnel policies, procedures and practices shall continue beyond the termination of this Memorandum of Agreement unless modified in accordance with California law or expressly limited within the terms contained herein. During the term of the Memorandum of Agreement, there shall be no strikes, work slowdowns, or other employee conduct designed to interfere with or adversely affect public safety.

ARTICLE 3. DEFINITION OF SWORN AND NON-SWORN EMPLOYEES
The designation Police Unit “Sworn Employees” shall refer to all full-time employees in the following classifications:

Police Officer - Patrol
Police Officer - Detective
Police Officer - Homeless Liaison
Police Officer - Senior
Police Officer - Traffic
Police Sergeant - Patrol
Police Sergeant - Detective
Police Sergeant - Traffic
Canine Officer - Patrol
The designation Police Unit “Non-Sworn Employees” shall refer to all full-time employees in the following classifications:

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Community Services Officer
Public Safety Dispatch Supervisor
Public Safety Dispatcher,
Police Records Technician, Senior
Property and Evidence Supervisor
Property and Evidence/Crime Scene Technician
Parking Enforcement Officer*
Parking Enforcement Officer, Senior*
*As of September 1, 2025
ARTICLE 4. CAFETERIA PLAN
The City shall continue to pay the PERS minimum mandated amount of the premium for employee’s health insurance. The City will contribute towards employees’ Cafeteria Plan in the amount of $1,300 per month inclusive of the statutory PERS minimum contribution. In the event the cost of health insurance selected by the employee for himself/herselfthemself and any dependents exceeds $1,300 per month, the City will pay any additional amount for medical, dental and vision, but in a cumulative amount not to exceed a total of $1,741.70 per month.

All EMPLOYEES must enroll in an available City health program unless they opt out. An EMPLOYEE may receive cash in lieu for opting out of the City's health insurance program if he/she provides proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the City's plan year to which the opt out applies ("tax family"), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies ("opt out period"), by signing an attestation to that effect. An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt- out payment cannot be made and the City will not in fact make payment if the employer knows or has reason to know that the employee or tax family member does not have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.

Employees who opt out of the CalPERS Health Program and comply with the attestation requirement will be given a City contribution amount (Cafeteria Allowance) of seven hundred dollars ($700) per month. These amounts may be applied toward the cost of any dental and/or vision coverage. Any unused amount will be paid to the employee as taxable compensation.

ARTICLE 5. HOLIDAYS
Employees of the Police Department shall be paid ten (10) or twelve (12) hours of straight time pay dependent upon the assignment to a 4/10 or 3/12 work schedule, or receive ten (10) or twelve (12) hours paid time off for each of the following holidays:

New Year’s Day January 1
Martin Luther King Day Third Monday in January
Washington’s Birthday (Third Monday in February)
Memorial Day Last Monday in May
Juneteenth June 19
Independence Day July 4
Labor Day First Monday in September
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California Admission’s Day (September 9)
Veteran’s Day November 11
Thanksgiving Day Fourth Thursday in November
Day After Thanksgiving
Christmas Eve Day December 24
Christmas Day December 25
Any employee who is required to work on any legal holiday recognized by the City shall be paid on the basis of time and one-half the employees’ regular rate of pay for all hours he or she actually works plus ten (10) or twelve (12) hours of straight time pay for the holiday dependent upon working the 4/12 or 3/12.

Employees will be granted a Flex Day leave bank of 24 hours per fiscal year. Request for use of this bank of hours must be requested as per Article 36. Management retains the right to determine when these hours can be used so as not to incur overtime. Any hours not used by the last pay period of the fiscal year cannot be carried into the new fiscal year (use or lose). These hours have no cash-value and are not compensable during employment nor upon separation.

ARTICLE 6. WORK SCHEDULE
The work schedule for the Unit shall be as follows:

Police Officers, Senior Police Officers, Police Sergeants, Canine Officers Public Safety Dispatch Supervisor and Public Safety Dispatcher s will be on a 3/12, 4/12 Plan, which shall consist of alternate workweeks of:
(1) Three (3) consecutive workdays of twelve (12) consecutive work-hours followed by four (4) consecutive days off; and
(2) Four (4) consecutive workdays of twelve (12) consecutive hours followed by three (3) consecutive days off.

The weekly work schedule of the following assignments and classifications shall be a 4/10 work schedule, which consists of four (4) consecutive work days of ten (10) consecutive working hours each, followed by three (3) consecutive days off:
(3) Crime Suppression Unit;
(4) Clerical Employees;
(5) Police Community Services Officer;
(6) Police Officers (Detectives);
(7) Police Sergeant (Detectives).
(8) Parking Enforcement Officer
(9) Parking Enforcement Officer, Senior
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The weekly work schedule for Police Officer-Homeless Liaison and Police Sergeant – Admin shall be 4/10.5 consisting of four (4) consecutive work days of ten and one-half (10.5) consecutive hours each, followed by (3) consecutive days off, followed four (4) consecutive workdays of ten and one-half (10.5) _ hours each.

Canine Officers will work a 4/ 10.5 schedule when working a “cover shift” overlapping patrol shift. However, canine officers will still have the ability to work a 12-hour shift if they are assigned to a traditional 12 shift patrol team (1 supervisor and 2 officers shift) for a deployment The Property and Evidence/Crime Scene Technician shall be on a 9/80 schedule.

Subject to determinations made solely by the Chief of Police based upon her their assessment of promoting Department efficiency, shift rotations shall generally occur at six (6) month intervals.

All schedules may be changed by mutual agreement between the POA and the Chief of Police.

However, all schedules for all Unit employees are subject to change in cases of emergency at the sole discretion of the Chief of Police.

ARTICLE 7. EXPERIENCE DIFFERENTIAL
The City shall provide a four percent (4%) experience differential payment for eligible regular full-time employees of the Police Unit who have been employed by the City and/or another police agency for a period of five completed (5) - nine completed (9) years. The City shall provide a six percent (6%) experience differential payment for eligible regular full-time employees of the Police Unit who have been employed by the City and/or another police agency for a period of ten completed (10) years or longer. The amounts described herein shall not be cumulative.

Employees hired on or after City Council adoption of a 2013-2015 MOA shall not be eligible to receive any experience differential pay for the period of July 1, 2022 through Council ratification of this MOA unless the employee is still employed by the City on the date that this MOA is ratified by the City Council.

Payment to eligible employees will be made in a lump sum between December 1 and December 15 of each year but shall be reported to CalPERS retroactively over the prior year. Effective July 1, 2025, Eemployees who separate or retire during the course the year, prior to December 1 and 15, will receive experience differential pro-rated up to their separation date at the time of separation at their pay rate at the time of separation. The payment will be included in their final paycheck and reported in accordance to CalPERS’ requirements.

ARTICLE 8. POLICE OFFICERS’ ASSOCIATION LEAVE BANK
The City agrees that beginning July 1, 1998, and effective January 1 of each year thereafter, one hundred twenty (120) hours will be placed into an Association leave bank to be used by employees for Association related business. The leave bank will be administered by members of the Association with review and final approval for use of those hours to be given by the Chief of Police. It is agreed that up to eighty (80) hours of unused leave from the leave bank may be carried over to the following year. It is further agreed that the leave bank may not exceed two Agenda Item No. 11 Page 11 of 28 CC Agenda 09-02-2025
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hundred (200) hours. All employees using leave shall reduce the leave bank balance (e.g., 3 employees participating in a 1-hour meeting = 3 hours from leave bank).

ARTICLE 9. RANK SEPARATION
The City agrees to maintain a five percent (5%) minimum separation in base salary between the top step patrol officer’s salary and the bottom step sergeant’s salary.

ARTICLE 10. SALARY RANGE INCREASES
An individual employee’s salary within the range is governed by the provisions of the Personnel Handbook and increases will be granted only for continued meritorious and efficient service by the employee in the effective performance of the employee’s duties. (a) Beginning with the first full pay period after ratification of the MOA by the City Council: For employees employed by the City at the time the City Council ratifies this MOA: IndividualEffective July 7, 2025 salary and salary ranges for all employees of this bargaining unit shall increase by 4.0%.
(b) Individual salary and salary ranges for all employees of this bargaining unit shall increase by 2.0% effective with the first full pay period beginning in July 2026 The POA recognizes City financial concerns related to economic uncertainty at this time, and will support the City’s efforts to ensure responsible staffing and fiscal stewardship during this period of uncertainty, and ensure that public safety services will not be adversely impacted. To accomplish this one currently vacant position will remain unfilled until the City determines in its discretion that the position shall be filled.

ARTICLE 11. UNIFORM ALLOWANCE
City employees shall receive Forty-five Dollars ($45.00) per month for uniform cleaning. In addition to the above uniform allowance amount, a full-time officer assigned as a Canine Handler and a full-time employee assigned as a Motor Officer shall receive Fifty Dollars ($50.00) per month, for Canine Handler and Motorcycle Uniform Allowance. All uniform allowances shall be paid bi-weekly.

The City agrees to issue each non-sworn employee in the classifications of Police Communications Officer I and Policy Communications Officer II uniforms to be worn while performing their police communications duties. The uniform items of clothing to be provided will be determined by the Chief of Police or his/hertheir designee.

The City agrees to replace any uniform item damaged while on duty or otherwise deemed unfit for continued use by the Chief of Police or theirhis/her designee. Items lost by the employee will be replaced by the employee at theirhis/her own expense.

The City agrees to issue to each newly hired sworn officer the following uniform items:
1) One winter jacket
2) One lightweight windbreaker
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3) One dress jacket
4) Three pairs uniform pants
5) Three short sleeve uniform shirts
6) Two long sleeve uniform shirts
7) One cap
8) One tie
The City agrees to replace any uniform item damaged on duty or deemed to be unfit for continued use by the Chief of Police or their his/her designee. Items lost by the officer will be replaced by the officer at their his/her own expense.

Officers agree to maintain the uniforms in a manner designated by the Chief of Police. Uniform Allowance shall be reported to CalPERS each pay period.

ARTICLE 12. ASSOCIATION DUES
The City shall deduct membership dues each pay period in accordance with the City procedures and provisions of applicable law from the salary of each full time employee who the Port Hueneme Police Officers’ Association certifies to the City has authorized such deductions be made. The City shall remit the aggregate amount of all such dues to Port Hueneme Police Officers’ Association at the conclusion of each month in which the dues were deducted. The Port Hueneme Police Officers’ Association shall provide the City promptly with updated information on changes to the list of employees authorizing deductions.

ARTICLE 13. PERS RETIREMENT SYSTEM AMENDMENT
A. All unit safety employees defined by the Public Employees Pension Reform Act of 2013 as “classic” employees will have the following retirement benefits through CalPERS:
(1) 3% @ 55, as set forth in California Government Code § 21363.1. (2) Employer payment of the member contribution pursuant to California Government Code § 20691.
(3) EPMC Conversion, as set forth in California Government Code § 20692. (4) Cost sharing of 3.232% of compensation pursuant to Government Code section 20516(a)-(d) or if section 20516(a)-(d) is not applicable, then pursuant to section 20516(f).
(5) One Year Final Compensation Period, as set forth in California Government Code § 20042.
(6) Pre Retirement Optional Settlement 2 Death Benefit pursuant to California Government Code § 21548.

B. All unit miscellaneous employees defined by the Public Employees Pension Reform Act of 2013 as “classic” employees will have the following retirement benefits through CalPERS:

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(1) One Year Final Compensation Period, as set forth in California Government Code § 20042.
(2) 2.7% @ 55 Retirement Formula pursuant to California Government Code § 21354.5. (3) Employer payment of the member contribution pursuant to California Government Code § 20691, subject to the 0.201% and the 1.201% reductions in employer paid member contributions, as set forth below.
(4) EPMC Conversion, as set forth in California Government Code § 20692. (5) Effective as soon after July 1, 2011 as is reasonably possible, the City shall amend its contract with PERS to provide for a Government Code § 20516(a) authorized sharing by miscellaneous (non-sworn) association unit members of the cost of optional retirement benefits. In conjunction with the July 1, 2011 contract amendment, miscellaneous association unit members shall participate in cost sharing by contributing 4.799% of member compensation toward the current service cost of benefits. This 4.799% member contribution shall be normal contributions over and above normal contributions otherwise required by statute and shall be treated as normal contributions to the extent mandated by statute.

In addition to and prior to implementing the above 4.799% Government Code § 20516(a) member contribution, effective concurrent with City Council adoption of the 2011-13 MOA, each miscellaneous (non-sworn) unit member shall contribute and fund member contributions in the amount of 0.201% of compensation. Effective July 1, 2012, said contribution amount shall increase to 1.201% of compensation. it is the agreement of the parties that unless and/or until modified pursuant to the meet and confer process or as mandated by law, these designated non-sworn (miscellaneous) cost sharing member contributions shall continue until the July 17, 2026 “expiration date” and shall concurrently revert to the amount of 1.922% on July 17, 2026, unless and/or until said amount is modified pursuant to the meet and confer process and/or requirements of law. In no case, shall Government Code § 20516 cost sharing exceed

4.799% of miscellaneous member compensation.

C. The parties further agree and acknowledge that if during the term of the MOA, State statutory or other requirements of law change to mandate modifications to substantive retirement benefits and/or the manner of funding such benefits, the parties shall promptly reconvene the meet and confer process in order to address any such mandatory statutory or other changes in the law. MOA changes which are required in order to bring the Agreement into conformance with mandatory statutory or other requirements, shall be implemented concurrent with the effective date of said statutory/other changes of law, regardless of the meet and confer process having been convened or completed.

Moreover, if during the term of the MOA, State statutory or other requirements of law change to mandate “classic” employee payment of some or all the required employee contribution to CalPERS, the parties shall immediately take whatever action is required to decrease the Government Code § 20516(f) or §20516(a) method of cost sharing, whichever is then in effect, by the amount of the “classic” employee’s required payment of the employee contribution to CalPERS. For example, if a law is passed that requires that “classic” employees pay 4% of their retirement costs, and at such time sworn and Agenda Item No. 11 Page 14 of 28 CC Agenda 09-02-2025
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non-sworn employees are paying 6% and 4.799%, respectively, through the Government Code § 20516(f) method of cost sharing, the parties shall immediately take all action necessary to reduce the employee’s payment of the 20516(f) cost sharing by 4%, to 2% for sworn employees and 0.799% for non-sworn employees.

D. AB 340 (as modified by AB 197) the California Public Employees’ Pension Reform Act of 2013 (PEPRA.)
AB 340, as it may from time to time exist, shall in its entirety be given full force and effect during and after the term of the 2013-2015 MOA. Any provision in the 2013-2015 MOA which contradicts any provision of AB 340, shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2013-2015 MOA or any MOA, Agreement, Rule or Regulation predating the 2013-2015 MOA.

Unit members hired on and after January 1, 2013, deemed to be a “new member” as defined in Government Code § 7522.04, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said ”new member” is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30) In addition, “new members” shall also pay the Government Code § 20516 “cost sharing” described in Article 13 A(4) and 13(B)(5) above.

Unit members who are “new members” and miscellaneous employees on and after January 1, 2013, shall be enrolled in the AB 340 provided for 2% @ 62 retirement formula (Govt. Code § 7522.20), and such “new members” who are safety employees shall be enrolled in the AB 340 provided for 2.7% @ 57 retirement formula (Section 7522.25.)
Unit members who are “new members” on and after January 1, 2013, shall have “final compensation” measured by the highest average annual pensionable compensation earned by the member during a period of at least 36 consecutive months (Section 7522.32.)
E. Except as provided for herein, the City agrees to maintain all other CalPERS benefits currently in effect for safety and miscellaneous employees.

ARTICLE 14. COMPENSATORY TIME BANK
Employees may not elect compensatory time-off in lieu of overtime pay for time spent in briefing or for time worked on a City holiday.

Full-time employees will be permitted to accrue a maximum of two hundred (200) hours of compensatory time.

Beginning in December 2019 and each December thereafter, any employee who wishes to cash out compensatory time shall make an irrevocable election in writing as to the number of compensatory time hours that they accrue in the following calendar year that they want to cash out. The City will provide a form for employees to make the irrevocable election. The cash out will occur with the second payroll distributed in November of each calendar year.

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ARTICLE 15. DEPENDENT CARE ASSISTANCE PROGRAM
It is agreed that the City will continue the Dependent Care Assistance Program (DECAP) for Employees to voluntarily reduce their gross wages (within guidelines established by the Internal Revenue Service) to pay for job related child care expenses.

ARTICLE 16. DETECTIVE UNIT PREMIUM PAY
An officer assigned to Detective shall be paid 11.0% percent above their his/her current base salary. Provision of the 11.0% Detective compensation is in consideration for elimination of the Special Problems Unit.

ARTICLE 17. CALL-OUT PAY: DETECTIVES
For call-outs on off-duty hours during the hours of 11:00 p.m. and 6:00 a.m., the City agrees to pay detectives a minimum of four (4) hours at time plus one-half; for call-outs during other offduty hours, the minimum will be two (2) hours at time plus one-half.

ARTICLE 18. DETECTIVE STAND-BY PAY
The City shall compensate a detective at the rate of Twenty Dollars ($20.00) per day for each day that the detective is assigned to detective stand-by duty.

ARTICLE 19. MINIMUM CALL-BACK PAY
The City agrees to pay any employee who is called back for work which requires less than one (1) hour of the employee’s time a minimum of one (1) hour’s regular pay if the call back is not due to the employee’s error or omission. An employee shall be deemed to have been called back if he/she has physically left the premises at the end of their his/her shift and is called back to authorized duty.

ARTICLE 20. CALL-OUT PAY POLICY CLARIFICATION: PATROL OFFICERS For call-outs on off-duty hours, the City agrees to pay patrol officers from the time leaving a residence or other location, to the time the officer returns home. This means travel from the area of the assignment directly to the employee’s residence without any non-work related stops in between.

ARTICLE 21. CANINE CARE COMPENSATION
The City and the canine handler(s), by and through the Association, have agreed that a reasonable estimate of the amount of time spent during off-duty hours caring for the canine(s) is one-half hour for each and every day for the week. Accordingly, the canine handler(s) shall be paid for 1 hour every day of their normal work schedule not to exceed 7 hours in a two week pay period, and such time shall be regarded as “hours worked” for purposes of calculating entitlement to overtime compensation. (Note: Each 14-day pay period the canine handler(s) shall be paid for, and credited with, 7 “hours worked” associated with the off duty care of the canine(s).) In lieu of being paid for the off-duty care of the canine(s), the canine handler(s) may be dismissed one hour earlier than their normal work shift if the opportunity allows. This is subject to the determination and approval of the supervisor.

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It is expressly understood by the parties that the canine handler(s) is entitled to receive compensation for the off-duty care of the canine even when the employee is off work due to the use of annual leave and caring for the canine. When an employee is off of work, whether partially or in full, the first hour will be compensated as regular pay as Canine Care Compensation, the remaining unworked hours will be compensated through the use of the officer’s personal accruals (e.g. annual leave, compensatory time off).” ARTICLE 22. COURT STANDBY PAY
The City agrees to compensate all sworn personnel and police communications officers who are placed on “standby” status for a court or administrative proceeding that is scheduled to occur while the employee is off duty. For each morning session for which the employee is in a standby status, the employee shall receive an amount equal to three hours at that employee’s regular rate of pay and for each afternoon session for which the employee is in a standby status, the employee shall receive an amount equal to three hours at that employee’s regular rate of pay. If an employee is on standby for a morning session and later is required to appear in the afternoon session, the employee shall receive standby pay for the morning session and appearance pay for the afternoon session. An employee cannot receive standby pay and appearance pay for the same court session.

Court standby pay will not be paid for court or administrative proceedings that are trailing.

Employees are required to contact the appropriate witness coordination office to determine if the case is trailing or has a scheduled starting date.

ARTICLE 23. INCENTIVE PAY
Incentive Pay requirements: Upon qualification, employees of the Police Department shall be eligible for one of the following incentive pay plans:

Upon receipt of an Associate Degree a full-time employee of the Police Department shall receive premium pay of five percent (5%) of the employee’s monthly base salary.

Remuneration for the Basic POST certificate shall terminate on December 31, 2011 at 2359 hours.

Upon receipt of a Bachelor of Arts or Science Degree or an Intermediate P.O.S.T. Certificate, a full-time employee of the Police Department shall receive premium pay of ten percent (10%) of the employee’s monthly base salary.

Upon receipt of a Bachelor of Arts or Science Degree and an Intermediate P.O.S.T. Certificate, a full-time employee of the Police Department shall receive premium pay of twelve percent (12%) of the employee’s monthly base salary.

Upon receipt of an Advanced P.O.S.T Certificate, a full-time employee of the Police Department shall receive monthly an additional fifteen percent (15%) of the employee’s monthly base salary.

Upon receipt of a Masters in Art or Science Degree and an Advanced P.O.S.T Certificate, a fulltime employee of the Police Department shall receive premium pay of fifteen percent (15%) of the employee’s monthly base salary, except for those employees already possessing these degrees and Advanced P.O.S.T. Certificate on January 16, 2016. These employees, who already receive a premium pay of seventeen percent (17%) of the employee’s monthly base Agenda Item No. 11 Page 17 of 28 CC Agenda 09-02-2025
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salary, shall continue to receive premium pay of seventeen percent (17%) of monthly base salary.

Employees employed on the date that the City Council ratifies this MOA who are Field Training Officers or Communications Training Officers, shall receive incentive pay while training equal to 4% of base salary, which pay shall be retroactive to the first full pay period in July, 2022.

The amounts in this article shall not be pyramided and the employee shall receive only the highest level premium pay for which he/she qualifies. All incentive pay will be paid on a biweekly basis.

A “degree” shall be awarded by an institution accredited by the State of California, by the United States Department of Education, the Council for Higher Education, and/or or the Distance Education Training Council.

Non-Sworn Certificate Pay
For non-sworn employees, beginning with the first full pay period after this MOA is ratified by the City Council, the City shall pay certification pay as described below, to qualifying employees. All requirements must be met before the employee is eligible for the certificate pay These certifications pay do not qualify as special compensation or pensionable compensation and shall not be reported to as compensation to CalPERS. These certification pays shall be retroactive up to the first pay period of July, 2022 for all qualified employees who are employed by the City at the time this MOA is ratified.

Property and Evidence Supervisor
Intermediate Level Certification
$75.00 per pay period for employees who obtain the following:
10 years of service with the City’s Police Department, 30 College Units and passing grades in the following POST certified courses:

Field evidence technician course
Evidence and property function course
Public Records Act course
Advanced Level Certification
$125.00 per pay period for employees who:

Police Records Technician
Intermediate Level Certification
Agenda Item No. 11 Page 18 of 28 CC Agenda 09-02-2025
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$75.00 per pay period for employees who obtain the following:
10 years of service with the City’s Police Department and passing grades in the following POST certified courses:

Records clerk course
Records supervisor course
Public Records Act Course
30 college Units
Advanced Level Certification
$125.00 per pay period for employees who:

Community Service Officer
$75.00 per pay period for employees who obtain the following:
10 years of service with the City’s Police Department and passing grades in the following POST certified courses:
832 PC course
Field evidence technician course
Basic traffic investigation course
30 College Units
$125.00 per pay period for employees who:

Meet all of the requirements for the Intermediate level certificate pay plus have an additional 5 years of service with the City’s Police Department (15 total years) and have passing grades in 15 additional College Units (45 total units).
“College units” as referenced herein are those issued by an institution accredited by the State of California, by the United States Department of Education, the Council for Higher Education, and/or or the Distance Education Training Council.

ARTICLE 24. DENTAL, VISION, HEALTH & LONG-TERM DISABILITY GROUP INSURANCE PLAN
Each full-time employee may choose to be enrolled in the dental, vision, or health insurance plan. The long-term disability insurance plan is fully paid by the City.

Agenda Item No. 11 Page 19 of 28 CC Agenda 09-02-2025
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ARTICLE 25. VEHICLE USE BY CANINE HANDLER, MOTOR OFFICER, AND DETECTIVES A full-time officer, assigned as a Canine Handler, shall be permitted to use a police vehicle for transporting the police canine provided the Canine Handler resides within the County of Ventura. A police vehicle cannot be used by the Canine Handler to transport the canine to the Canine Handler’s residence, if that residence is outside the boundaries of Ventura County. The Canine Handler’s use of the police vehicle will also be subject to all City rules and regulations pertaining to the use of City vehicles.

Motor Officers may use their City-issued motorbikes as transportation to and from work. As such, Motor Officers are authorized to leave their motorbikes at their place of residence. Use of the police motorbike will also be subject to all City rules and regulations pertaining to the use of City vehicles.

Detectives may use their City-issued vehicles as transportation to and from work. As such Detectives are authorized to leave their City-issued vehicles at their place of residence. Use of the police vehicle will also be subject to all City rules and regulations pertaining to the use of City vehicles
ARTICLE 26. PROBATIONARY PERIOD
The probationary period for all employees of the Police Department hired or promoted shall be one year from date of hiring on a permanent basis or one year from date of promotion. The probationary period shall be extended in an amount equal to the number of scheduled work hours not performed by the probationer during the probationary testing period, provided, however, that the City shall notify each affected probationary employee in writing prior to the date on which the employee’s probation was to have expired, of the term of the extension and the new date on which the probationary period shall terminate.

ARTICLE 27. TUITION REIMBURSEMENT
Tuition reimbursement will be made in accordance with the on-campus fees or the extension fees of the California State University System, whichever is appropriate, not to exceed $1,500.00 per fiscal year. Section 26.12 of the Personnel Rules is further amended as to this unit only, to provide:

If an employee separates or is separated from City employment less than three (3) years after receiving tuition reimbursement, the employee shall reimburse the City in a pro-rated amount for each month or part thereof which constitutes less than three (3) years post-reimbursement service. For example, if an employee receives $1,000.00 in tuition reimbursement and separates from the City 30 months thereafter, the employee owes the City $170.00. The employee receiving tuition reimbursement shall sign an agreement as a condition precedent to distribution of tuition reimbursement, authorizing the City to deduct owed monies from a closing check without the City obtaining a judgment, and evidencing agreement to the content of this provision.

Tuition reimbursement shall not be provided for courses offered by diploma mills and/or any educational institution not accredited as described in ARTICLE 23 above.

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ARTICLE 28. DISCIPLINARY HEARINGS
In those situations, in which an employee is entitled to, and has procedurally qualified for, an evidentiary hearing as part of their his or her appeal of a disciplinary action consisting of a termination of the employee’s employment, the evidentiary hearing shall be conducted by a hearing officer mutually selected by the parties or from a list of seven (7) candidates provided by the State Mediation and Conciliation Service. The hearing officer shall provide recommendations to the City Manager with regard to the charges and the discipline. The City Manager, in their his or her discretion, may consider the hearing officer’s advisory opinion, but shall not be bound by the advisory opinion in making their his/her final decision on the charges and discipline.

ARTICLE 29. PROVISIONS OF LAW
This Memorandum of Agreement is subject to all current and future applicable federal and state laws and federal and state regulations. If any part of the provisions of the Memorandum of Agreement is in conflict or inconsistent with such applicable laws or regulations or is otherwise held to be invalid or unenforceable by a tribunal of competent jurisdiction, such part or provision shall be suspended by such applicable law or regulation and the remainder of the Memorandum of Agreement shall not be affected thereby.

ARTICLE 30. DIRECT DEPOSIT
It is in the mutual interest of the City and its employees to use the available direct deposit system. Thus, all employees who are using the direct deposit system on January 1, 2002 shall continue to use it or its successor program. Any employee who begins using the direct deposit system after January 1, 2002 shall continue to use it or its successor program. Employees hired after January 1, 2002 shall be required to utilize the direct deposit system or its successor program. Requests for exemption from this direct deposit policy may be submitted to the City Manager for hardship consideration.

ARTICLE 31. PAYROLL
For efficiency and ease of accounting, the City will calculate and make payroll deductions based upon twenty-four (24) pay periods per year.

ARTICLE 32. OUT OF COUNTY TRAINING
If training occurs out of Ventura County, then all training classes that are 8 hours or longer shall be considered to satisfy the employee’s work shift. If training occurs in Ventura County, then the employee must return to work or, with the approval of the employee’s supervisor, use accrued leave for the portion of the day not spent in training and/or travel connected therewith.

ARTICLE 33. PERSONNEL HANDBOOK
The parties agree that they have met and conferred in good faith concerning the rules set forth in the City’s Personnel Handbook and that Personnel Handbook is incorporated herein by reference. In the event a provision of the Personnel Handbook is inconsistent with any provision in the MOA, the MOA provision will take precedent over the conflicting provision in the Personnel Handbook.

Agenda Item No. 11 Page 21 of 28 CC Agenda 09-02-2025
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ARTICLE 34. LAYOFFS
Layoffs will occur pursuant to the City’s Personnel Rules, except that Rule 17.0.1(b) is specifically modified to provide that regular sworn employees will be laid off in inverse order of seniority (i.e., most senior employee laid off last). With regard to the five (5) least senior sworn employees in the bargaining unit, layoffs may occur based upon consideration of work records, including disciplinary records, in addition to seniority.

ARTICLE 35. PRIOR AGREEMENTS
In the event that any provision of any prior existing Memorandums of Agreement, Letters of Agreement, Addendums, Side Letters, and other such documents between the parties are inconsistent with any provision in the MOA, the MOA provision will take precedent over the conflicting provision in any such documents.

ARTICLE 36. ANNUAL LEAVE
Regular, full-time Police Unit employees shall accrue annual leave with pay to be used as leave for vacation, illnesses, and other personal purposes. Police Unit employees may accrue such paid leave as provided by this provision to be used in the future or may convert annual leave to salary compensation under the conditions contained in these regulations.

Accumulation Rates:
a) Police Unit employees with less than five (5) complete years of City service shall earn annual leave at the rate of one hundred forty-eight (148) hours per year; b) Police Unit employees with five (5) complete years of City service shall earn annual leave at the rate of one hundred eighty (180) hours per year; c) Police Unit employees with six (6) complete years of City service shall earn annual leave at the rate of one hundred eighty-eight (188) hours per year; d) Police Unit employees with seven (7) complete years of City service shall earn annual leave at the rate of one hundred ninety-six (196) hours per year; e) Police Unit employees with eight (8) complete years of City service shall earn annual leave at the rate of two hundred and four (204) hours per year; f) Police Unit employees with nine (9) complete years of City service shall earn annual leave at the rate of two hundred and twelve (212) hours per year; and g) Police Unit employees with ten (10) complete years of City service shall earn annual leave at the rate of two hundred and twenty (220) hours per year. h) Police Unit employees with eleven (11) complete years of City service shall earn annual leave at the rate of two hundred and twenty-eight (228) hours per year. i) Police Unit employees with twelve (12) complete years of City service shall earn annual leave at the rate of two hundred and thirty-six (236) hours per year. j) Police Unit employees with thirteen (13) complete years of City service shall earn annual leave at the rate of two hundred and forty-four (244) hours per year. k) Police Unit employees with fourteen (14) complete years of City service shall earn annual leave at the rate of two hundred and fifty-two (252) hours per year.

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Agenda Item No. 11 Page 22 of 28 CC Agenda 09-02-2025
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l) Police Unit employees with fifteen (15) complete years of City service shall earn annual leave at the rate of two hundred and sixty (260) hours per year. m) Police Unit employees with sixteen (16) complete years of City service shall earn annual leave at the rate of two hundred and sixty-eight (268) hours per year. n) Police Unit employees with seventeen (17) complete years of City service shall earn annual leave at the rate of two hundred and seventy-six (276) hours per year. o) Police Unit employees with eighteen (18) complete years of City service shall earn annual leave at the rate of two hundred and eighty-four (284) hours per year. p) Police Unit employees with nineteen (19) or more complete years of City service, shall earn annual leave at the rate of two hundred and ninety-two (292) hours per year.

Maximum Accumulation:

The maximum accumulation of annual leave shall be five hundred (500) hours. If an employee has accumulated five hundred (500) hours, the employee’s accumulation of annual leave will be discontinued and shall only resume on the first day of the pay period following a reduction in accumulations below five hundred (500) hours.

Conversion to Salary:

Police Unit employees may convert a maximum of one hundred and twenty (120) hours of annual leave to salary compensation per year. Beginning in December 2019, and in each December thereafter, employees who wish to convert vacation hours to salary in the following calendar year, may do so by making an irrevocable election in writing of the number of hours they will accrue in the next calendar year that they choose to cash out. Employees who make the irrevocable election may choose to receive the cash out in July and/or December. The maximum cash out that can be elected to be paid out in July is limited by the employee’s accrual from January 1 through June 30. This is in addition to the limitations described below.

Such conversions shall be paid in the first pay period in July and at the second pay period in December of each year.

In order to be eligible to convert annual leave to salary, the employee must:
a) convert a minimum of sixteen (16) hours to pay;
b) upon making the conversion to pay, the employee must be left with a minimum of one hundred and twenty (120) hours of annual leave;
c) have used at least forty (40) hours of annual leave one (1) calendar year prior to the day the conversion is being requested, except in the event a member decides to split the conversion between July and December, a rolling one (1) year look back will be applied.

Taking leave prevents the negative effects of burnout, mental or physical illness, and ultimately contributes the overall wellness and wellbeing of our employees.to employees to make this election.

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Agenda Item No. 11 Page 23 of 28 CC Agenda 09-02-2025
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In addition, the City shall make a form available for employees to request an exception to the irrevocable election requirement for unforeseeable emergencies occurring after the election window period. The request for an exception is subject to City approval. The City’s decision on a request for an exception shall not be subject to the grievance procedure.

Notification and Approval:

Annual leave shall be scheduled in advance by the employee whenever possible, subject to the approval of the Chief of Police. It is the responsibility of the employee to provide the supervisor or Chief of Police with reasonable notice of an absence. The Chief of Police shall have the authority to approve or deny the use of annual leave for any period of absence. The scheduling of the use of annual leave shall be by the Chief of Police with due regard to the wishes of the employee and for the needs of the City. Employees who are off for extended periods due to illness or injury may be required to provide a physician's statement authorizing their return to work.

Separation from Employment:

Police Unit employees who separate their employment from the City, shall have all annual leave accumulations converted to salary compensation at the employee's current regular rate of pay.

Compensation shall be paid in one lump sum. Annual leave shall not be used to extend an employee's actual date of separation. When notice is given by an employee that he/she is terminating, the use of annual leave shall be suspended. The only exception to this provision is that with the approval of the employee's supervisor, the employee may be granted short term leaves (one to three days) to attend to personal business or illness. However, such short-term leaves may not be conducted consecutively and with a frequency to create in effect, a long-term leave.

Service Credit Conversion:
a) Upon retirement an employee may have unused Annual Leave converted to Service Credit with the Public Employees Retirement System (PERS). b) Annual Leave will be converted to Sick Leave for PERS at the rate of one (1) hour of Annual Leave equals one (1) hour of sick leave.
c) When unused Annual Leave is converted to sick leave, for a service credit conversion, an employee may not receive additional cash compensation for the unused leave.

ARTICLE 37. BILINGUAL PAY
Upon qualification, employees of the Police Department shall be eligible to receive one-hundred ($100.00) per pay period.

ARTICLE 38. RETIREE MEDICAL INSURANCE
Employees who retire on or before July 1, 2011 and who had 15 or more years of full time City service, shall continue to receive lifetime medical annuity for the purchase of medical insurance in an amount equal to the dollar value of the two party HMO plan.

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Employees who retire after July 1, 2011 with fifteen (15) years or more of full time City service with the Port Hueneme Police Department at the time of retirement, shall receive a lifetime payment for the purchase of retiree and eligible dependents medical insurance, but in an amount, not to exceed $668.00 per month including the mandated PEMCHA minimum contribution by the City.

Any employee who has at least twelve and a half (12.5) years of full time City service with the Port Hueneme Police Department, and who retires due to an industrial disability will receive a lifetime payment for the purchase of medical insurance, in an amount not less than the PEMHCA mandated minimum employer contribution to retiree medical insurance, but not to exceed Three Hundred Twenty-five dollars ($325.00) per month.

The above benefits shall only apply to employees who retire from the City and who, within One Hundred Twenty (120) days of their retirement, receive a pension from CalPERS.

These premium payments in excess of the minimum mandated PEMHCA amount shall be inapplicable to employees hired on or after July 1, 2011.

ARTICLE 39. SOCIAL SECURITY/MEDICARE TAX
All employees shall be required to pay 100% of the employee’s portion of Social Security and Medicare taxes.

ARTICLE 40. OVERTIME
The City has adopted/implemented an FLSA 7k exemption, consisting of 86 hours in a 14 day work period. As regards any and all unit members, paid leave time shall not be considered hours worked for overtime computation purposes, whether pursuant to the FLSA or pursuant to “contract” overtime.

Concurrent with adoption/implementation of the above FLSA 7k exemption consisting of 86 hours in a 14 day work period, the City shall provide “contract overtime” as an offset against FLSA-mandated overtime. Therefore:
(1) Employees subject to the FLSA 7k exemption shall also be eligible for overtime for hours actually worked in excess of the number of hours scheduled for work during each designated week (a seven (7) day, 168-hour period.) For example, if such an employee was scheduled to work 48 hours in a week, and actually worked 50, the employee would be entitled to two (2) hours of contract overtime. (2) As further examples, if because of use of annual leave, compensatory time or any other paid leave time only 36 hours were worked, no contract overtime would be earned. If in one week where 48 hours of work are scheduled, an employee worked 16 hours in one day, and was on annual leave, compensatory time or any other paid leave time, the remainder of the week, no contract overtime would be earned because of paid leave time not being considered hours worked for overtime computation purposes.

City practices being utilized prior to the adoption date of the 2011-2013 MOA, shall continue in force and effect and shall be utilized to determine the starting and ending dates and times of all Agenda Item No. 11 Page 25 of 28 CC Agenda 09-02-2025
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work periods and work weeks described herein. The City shall promptly notify each unit employee in writing of the start and end of the designated 14-day FLSA work period and the seven-day work period used to calculate that employee’s “contract overtime.” Additionally, for all non-safety employees working a 9/80 or 3/12 work schedule, their work week shall begin exactly four (4) hours into their eight (8) hour shift on the day of the week which constitutes their alternating regular day off.

ARTICLE 41. DEFERRED COMPENSATION PLAN
The City shall provide a matching contribution, up to 3% of base salary, to the City’s deferred compensation plan to the account of those employees who contribute up to 3% of base salary to the City’s deferred compensation plan.

IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Agreement on the day, month and year indicated below:

POLICE OFFICERS ASSOCIATION
Michael Hamrick, President
Henry Montelongo, Vice President
Zach Frum, Treasurer
Kimberly Mora, Secretary
Michael Galvan, Board Member
Mike McGill, Ferrone Law Group

CITY OF PORT HUENEME
James Vega, City Manager
Robert Albertson, Commander
Frank Lee, HR/Risk Manager
Agenda Item No. 11 Page 26 of 28 CC Agenda 09-02-2025
Classification Employee Group Step Hourly Monthly Annual Base $30.06 $5,211 $62,529
Mid $34.56 $5,991 $71,895
Top $39.07 $6,772 $81,260
Base $46.42 $8,449 $101,383
Mid $53.39 $9,717 $116,599
Top $60.35 $10,985 $131,815
Base $54.67 $9,949 $119,389
Mid $62.87 $11,442 $137,300
Top $71.07 $12,934 $155,211
Base $31.71 $5,497 $65,960
Mid $36.46 $6,320 $75,839
Top $41.21 $7,143 $85,718
Base $63.36 $11,531 $138,374
Mid $72.88 $13,264 $159,170
Top $82.40 $14,997 $179,967
Base $30.76 $5,332 $63,987
Mid $35.37 $6,131 $73,570
Top $39.98 $6,929 $83,153
Base $41.05 $7,115 $85,381
Mid $47.21 $8,182 $98,189
Top $53.36 $9,250 $110,996
Base $41.05 $7,115 $85,381
Mid $47.21 $8,182 $98,189
Top $53.36 $9,250 $110,996
Base $34.88 $6,046 $72,556
Mid $40.11 $6,952 $83,423
Top $45.33 $7,857 $94,290
Base $26.63 $4,615 $55,382
Mid $30.62 $5,307 $63,689
Top $34.61 $6,000 $71,997
Base $34.21 $5,929 $71,150
Mid $39.34 $6,818 $81,820
Top $44.47 $7,707 $92,490
$33.71
Parking Enforcement Officer PHPOA
Parking Enforcement Officer-Senior PHPOA
Police Officer Trainee Unrep
Property and Evidence Supervisor PHPOA
Public Safety Dispatch Supervisor PHPOA
Public Safety Dispatcher PHPOA
Police Records Technician Senior PHPOA
Police Sergeant PHPOA
Property and Evidence/Crime Scene Technician PHPOA
Police Community Services Officer PHPOA
Police Officer PHPOA
Police Officer - Senior PHPOA
City of Port Hueneme
FY26 Police Officer's Association Salary Schedule (eff 7/7/2025 - 4% COLA) Attachment C
Agenda Item No. 11 Page 27 of 28 CC Agenda 09-02-2025
Classification Employee Group Step Hourly Monthly Annual Base $30.66 $5,315 $63,780
Mid $35.26 $6,111 $73,333
Top $39.85 $6,907 $82,886
Base $47.35 $8,618 $103,411
Mid $54.46 $9,911 $118,931
Top $61.56 $11,204 $134,451
Base $55.76 $10,148 $121,777
Mid $64.12 $11,671 $140,046
Top $72.49 $13,193 $158,315
Base $32.35 $5,607 $67,279
Mid $37.19 $6,446 $77,356
Top $42.03 $7,286 $87,432
Base $64.62 $11,762 $141,141
Mid $74.34 $13,529 $162,353
Top $84.05 $15,297 $183,566
Base $31.38 $5,439 $65,266
Mid $36.08 $6,253 $75,041
Top $40.78 $7,068 $84,816
Base $41.87 $7,257 $87,089
Mid $48.15 $8,346 $100,152
Top $54.43 $9,435 $113,216
Base $41.87 $7,257 $87,089
Mid $48.15 $8,346 $100,152
Top $54.43 $9,435 $113,216
Base $35.58 $6,167 $74,007
Mid $40.91 $7,091 $85,091
Top $46.24 $8,015 $96,175
Base $27.16 $4,707 $56,490
Mid $31.23 $5,414 $64,963
Top $35.31 $6,120 $73,437
Base $34.89 $6,048 $72,573
Mid $40.12 $6,955 $83,456
Top $45.36 $7,862 $94,340
Police Officer Trainee Unrep $34.38
Public Safety Dispatcher PHPOA
Parking Enforcement Officer PHPOA
Parking Enforcement Officer-Senior PHPOA
Property and Evidence/Crime Scene Technician PHPOA
Property and Evidence Supervisor PHPOA
Public Safety Dispatch Supervisor PHPOA
Police Officer - Senior PHPOA
Police Records Technician Senior PHPOA
Police Sergeant PHPOA
City of Port Hueneme
FY27 Police Officer's Association Salary Schedule (eff 7/6/2026 - % 2 COLA) Police Community Services Officer PHPOA
Police Officer PHPOA
Agenda Item No. 11 Page 28 of 28 CC Agenda 09-02-2025
DATE: September 2, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Frank Lee, Human Resources/Risk Manager
SUBJECT: APPROVE AND ADOPT THE SALARY AND BENEFIT RESOLUTION FOR

UNREPRESENTED EXECUTIVE MANAGEMENT AND MANAGEMENT &

PROFESSIONAL EMPLOYEES
RECOMMENDATION:

It is recommended that the City Council adopt a salary and benefit resolution for unrepresented executive management and management & professional employees for the period 2 (two) years beginning July 1, 2025 through June 30, 2027.

BACKGROUND/ANALYSIS:

Executive management, management and professional employees (MGMT) are not represented by either of the City’s two labor unions. Accordingly, compensation and employment benefits for the unrepresented employees are established by resolution of the City Council.

The updated resolution is within the financial authority approved by the City Council and reaffirms the City’s ongoing commitment to provide employees with competitive wages and benefits.

The City received feedback from the MGMT group and recommends that the City Council adopt the resolution providing the following:

1. Cost-of-Living Adjustment (COLA) of two (2) % and;

2. Non-cashable flexible time of 4 days
One other change is included in the recommended resolution – the Police Support Services Manager pay range is recommended to be adjusted by six (6)% to maintain appropriate separation and avoid compaction with a subordinate employee in the POA.

Lastly, staff made administrative clean ups to language that was outdated and corrections to Holidays which was previous approved but not adopted into the benefits and salary resolution.

The document is presented for Council consideration and formal action.

Agenda Item No. 12 Page 1 of 32 CC Agenda 09-02-2025
Unrepresented Employee Salary Resolution
September 2, 2025

Page 2 ends

FISCAL IMPACT:

The adopted budget included a proposed COLA of approximately 2% for employees. The proposed resolution is within this approved budget.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
• We aspire to be an Employer of Choice
ATTACHMENTS:

A. Salary and Benefit Resolution for Unrepresented Executive Management, Management and Professional Employees
B. Salary Schedule Effective July 07, 2025
C. Salary and Benefit Resolution for Unrepresented Executive Management, Management and Professional Employees (Redlined Version) Agenda Item No. 12 Page 2 of 32 CC Agenda 09-02-2025

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA

AMENDING THE BENEFITS AND ADDITIONAL COMPENSATION FOR

UNREPRESENTED EXECUTIVE MANAGEMENT AND MANAGEMENT &

PROFESSIONAL EMPLOYEES

WHEREAS, the City Council previously approved to amend the salary and benefits for all unrepresented Executive Management and Management & Professional employees for the period of July 1, 2022 through June 30, 2025 on October 17, 2022; and WHEREAS, the City Council desires to amend the salary and benefits for all unrepresented Executive Management and Management & Professional employees for the period of July 1, 2025 through June 30, 2027; and
WHEREAS, the City Council has reviewed and determined appropriate amendments to existing compensation and benefits for unrepresented Executive Management and Management & Professional employees
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Port Hueneme does resolve as follows:

Attachment A
Agenda Item No. 12 Page 3 of 32 CC Agenda 09-02-2025
Executive, Management & Management & Professional Employee Group Salary & Benefit Resolution 2 | P a g e
Contents
SECTION 1.0 – PURPOSE AND INTENT. ........................................................................................................3 SECTION 2.0 – APPLICATION OF BENEFITS AND ADDITIONAL COMPENSATION. ......................................3 SECTION 3.0 – RETIREMENT CONTRIBUTIONS ............................................................................................3 SECTION 4.0 – SOCIAL SECURITY AND MEDICARE TAXES. ..........................................................................5 SECTION 5.0 – DEFERRED COMPENSATION.................................................................................................5 SECTION 6.0 – RETIREMENT HEALTH SAVINGS PLAN. ................................................................................5 SECTION 7.0 – AUTO ALLOWANCE. .............................................................................................................6 SECTION 8.0 – MEDICAL BENEFITS (HEALTH, DENTAL AND VISION). .........................................................6 SECTION 9.0 – LIFE INSURANCE ...................................................................................................................8 SECTION 10.0 – SHORT-TERM AND LONG-TERM DISABILITY......................................................................8 SECTION 11.0 – INDUSTRIAL ACCIDENT LEAVE ...........................................................................................8 SECTION 12.0 – PHYSICAL EXAM..................................................................................................................8 SECTION 13.0 – EXPERIENCE DIFFERENTIAL PAY.........................................................................................8 SECTION 14.0 – BEREAVEMENT LEAVE........................................................................................................9 SECTION 15.0 – STANDBY PAY .....................................................................................................................9 SECTION 16.0 – ANNUAL LEAVE AND ANNUAL LEAVE CONVERSION.........................................................9 SECTION 17.0 – HOLIDAYS .........................................................................................................................10 SECTION 18.0 – MANAGEMENT LEAVE......................................................................................................10 SECTION 19.0 – FLEX-DAYS.........................................................................................................................10 SECTION 20.0 – TUITION REIMBURSEMENT..............................................................................................11 SECTION 21.0 – DELEGATION OF AUTHORITY...........................................................................................11

Agenda Item No. 12 Page 4 of 32 CC Agenda 09-02-2025
Executive, Management & Management & Professional Employee Group Salary & Benefit Resolution 3 | P a g e
SECTION 1.0 – PURPOSE AND INTENT.

The Council hereby memorializes the benefits and additional compensation for all unrepresented employees, specifically to the Executive Management and Management and Professional groups in a single document. The Council retains all rights and authority to amend the benefits and additional compensation at any time as it determines is desirable in its sole and absolute discretion. The Council also has the right to enter into written contracts with employees which may alter the benefits and additional compensation set forth in this resolution. With respect to the City Manager’s benefits, the City Manager shall be included in the Executive Management Group, with the exception of any benefits that are specified in an employment agreement.

SECTION 2.0 – APPLICATION OF BENEFITS AND ADDITIONAL COMPENSATION.

Eligibility for the benefits or additional compensation covered by this Resolution shall apply to employees in classifications included in the attached Pay Schedules, and as they may in the future be designated in the citywide comprehensive pay schedule, regardless of whether they are at-will, probationary or regular employees.

Members of the City Council and members of appointive boards, commissions and committees, independent contractors and volunteers are not considered employees for the purposes of this Resolution.

Individual salaries and salary ranges for employees covered by this Resolution shall be increased by an amount equal to the market-based adjustments (MBAs) shown on Exhibit A beginning July 7, 2025.
(A) Effective July 7, 2025 individual salary and salary ranges for all employees of the Executive Management and Management and Professional Group shall increase by 2%
SECTION 3.0 – RETIREMENT CONTRIBUTIONS
For miscellaneous and safety employees, retirement benefits will be as follows:

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(4) Employer payment of the member contribution of nine percent (9%) of “member’s earnings” as defined in the Public Employees’ Retirement System law, on behalf of the employee, into the employee’s account. (5) One Year Final Compensation Period, as set forth in California Government Code § 20042.
(6) Pre-Retirement Optional Settlement 2 Death Benefit pursuant to California Government Code § 21548.

C. Group members hired on and after January 1, 2013, deemed to be a “new member” as defined in Government Code § 7522.04, shall individually pay an initial Member CalPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said “new member” is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater (AB 340 – Government Code §7522.30).

Group members who are “new members” and miscellaneous employees on and after January 1, 2013, shall be enrolled in the 2% @ 62 retirement formula (Govt. Code § 7522.20), and such “new members” who are safety employees shall be enrolled in the 2.7% @ 57 retirement formula (Government Code §7522.25)
Group members who are “new members” on and after January 1, 2013, shall have “final compensation” measured by the highest average annual pensionable compensation earned by the member during a period of at least 36 consecutive months (Government Code § 7522.32).

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SECTION 4.0 – SOCIAL SECURITY AND MEDICARE TAXES.

The City of Port Hueneme participates in Social Security and Medicare. All employees of the Executive Group and the Management and Professional Group will pay the employee’s Social Security and Medicare tax without regard to hire date.

SECTION 5.0 – DEFERRED COMPENSATION.

This benefit shall only apply to deferred compensation plans offered through the City. The City pays contributions to deferred compensation in the method and amount as provided below:

Executive Management, Management and Professional Employees shall receive a contribution of up to 3.0% of base salary per pay period, provided an equal matching contribution is made by a participating employee.

SECTION 6.0 – RETIREMENT HEALTH SAVINGS PLAN.

Employees eligible to receive the City’s contribution into the Mission Square Retirement Health Savings plan RHS ICMA (Plan 800897) must meet the terms and conditions of the program:

A. Must have a minimum of five years full-time service with the City; B. Retirement: a non-disability retirement from the workforce; C. The amounts contributed are in addition to the mandated Public Employees' Medical and Hospital Care Act (PEMHCA) minimum contribution by the City to CalPERS.

D. Term: For a period of 3 years following the date of retirement, but not after age 65 years, City shall make the following contributions;
5-10 years with the City = $100 per month
11-15 years = $150 per month
16-20 years = $175 per month
21-25 years = $200 per month
26+ years = $225 per month
Eligible employees may also be required to make payroll contributions. Eligibility and participation in this program is mandated by the provisions listed in the adoption agreement and can only be changed by contract amendment through Council approval. A copy of the contract and resolution are kept with the City Clerk and Human Resources.

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SECTION 7.0 – AUTO ALLOWANCE.

Department Directors, who are not assigned a City vehicle by the City Manager, shall receive an amount equal to 3% of their base salary per pay period.

SECTION 8.0 – MEDICAL BENEFITS (HEALTH, DENTAL AND VISION).

Executive Management and Management and Professional employees are eligible to participate in a flexible benefits program which includes health insurance, dental insurance, vision insurance and flexible spending accounts (FSAs). Each of these components is outlined below.

Effective July 1, 2022 the City will contribute the following monthly amounts (called “Benefits Credits”) on behalf of each active Executive Management and Management and Professional employee and eligible dependents toward the payment of health insurance premiums under the CalPERS Health Program and dental and/or vision premiums.

Employees with coverage of “employee plus one dependent” in subsection (B) and “employees with two or more dependents” in subsection (C), may choose to exhaust their Benefits Credits by their choice in premiums. Employees may choose to direct any remaining funds into a FSA. (A) For employees hired prior to July 1, 2014 with “employee only” coverage effective the first full pay period in July 2024, the City shall contribute one thousand five hundred nineteen ($1,519).

Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

For employees hired after July 1, 2014 with “employee only” coverage, effective the first full pay period in July 2024, the City shall contribute one thousand one hundred twenty-five dollars ($1,125) per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

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(B) For employees hired prior to July 1, 2014 with “employee plus one dependent” coverage effective the first full pay period in July 2024, the City shall contribute one thousand six hundred thirty-four dollars ($1,634) per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

For employees hired after July 1, 2014 with “employee plus one dependent” coverage, effective the first full pay period in July 2024, the City shall contribute one thousand three hundred ninety ($1,390) dollars per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.
(C) For employees hired prior to July 1, 2014 with “employee plus two or more dependents” coverage, effective the first full pay period in July 2024, the City shall contribute one thousand nine hundred forty-three ($1,943) dollars per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

For employees hired after July 1, 2014 with “employee plus two or more dependents” coverage, effective the first full pay period in July 2024, the City shall contribute one thousand six hundred twenty-five dollars ($1,625) per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

Dental Insurance
Employees are eligible to enroll in a City-sponsored dental insurance plan. Employees may elect to purchase dental insurance or to opt out of the dental insurance program. If the decision is made to purchase dental insurance, the employee may purchase dental insurance at any level of coverage (employee only, employee plus one dependent, employee plus two or more dependents).

Vision Insurance
Employees are eligible to enroll in a City-sponsored vision insurance plan. Employees may elect to purchase vision insurance or to opt out of the vision insurance program. If the decision is made to purchase vision insurance, the employee may purchase vision insurance at any level of coverage (employee only, employee plus one dependent, employee plus two or more dependents).

Opt Out Provision
Employees who do not wish to participate in the CalPERS Health Program will have the choice of opting out of the City’s health insurance program, provided they can show that they are covered under another insurance program.

Any outside plan must meet the Essential Health benefits package described in Section 1302 of the Affordable Care Act which includes: (A) Ambulatory patient services; (B) Emergency services; Agenda Item No. 12 Page 9 of 32 CC Agenda 09-02-2025
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(C) Hospitalization; (D) Maternity and newborn care; (E) Mental health and substance use disorder services, including behavioral health treatment; (F) Prescription drugs; (G) Rehabilitative and habilitative services and devices; (H) Laboratory services; (I) Preventative and wellness services and chronic disease management; (J) Pediatric services, including oral and vision care. A policy determined to be used as a "Catastrophic" policy, does not meet this criteria.

For employees hired prior to July 1, 2014 who opt out of the CalPERS Health program, the City will provide a contribution (”Opt Out”) effective the first pay period in July 2024 the amount will increase to one thousand one hundred dollars ($1100).

For employees hired after July 1, 2014 who opt out of the CalPERS Health program, the City will provide a contribution (“Opt Out”) effective the first pay period in July 2024 the amount will increase to eight hundred twenty-five dollars ($825). . These amounts may be applied toward the cost of any dental and/or vision coverage and or Flexible Spending Account (FSA). Any unused amount will be paid to the employee as taxable compensation.

SECTION 9.0 – LIFE INSURANCE
The City pays for a term life insurance benefit that provides for $100,000 in coverage.

SECTION 10.0 – SHORT-TERM AND LONG-TERM DISABILITY
A Short-Term and Long-Term Disability Program are provided to cover all employees subject to the provisions and limitations of the carrier. The premiums for such plan will be paid by the City.

SECTION 11.0 – INDUSTRIAL ACCIDENT LEAVE
Provisions of this section are described in Article 30.0 of the City’s Personnel Handbook.

SECTION 12.0 – PHYSICAL EXAM
Department Directors are provided with an annual physical exam at the City’s expense.

SECTION 13.0 – EXPERIENCE DIFFERENTIAL PAY
The City provides experience differential payments for eligible regular full-time employees hired prior to September 29, 2014 with ten or more years of service with the City of Port Hueneme.

Employees with ten years of service by December 1st shall receive two percent (2%) of their base pay in the first pay period of December. Employees with fifteen or more years of service by December 1st shall receive three and one-half percent (3.5%) of their base pay in the first pay period of December.

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SECTION 14.0 – BEREAVEMENT LEAVE
Bereavement Leave is set forth in Article 29 of the City’s Personnel Handbook with the following clarification added: One day of bereavement leave may be taken for the death of an aunt or uncle (this provision applies to spouse’s family as well).

SECTION 15.0 – STANDBY PAY
Employees assigned to standby duty by their Director shall be compensated, when assigned to such duty, at a rate of $45 per day effective July 8, 2022.

SECTION 16.0 – ANNUAL LEAVE AND ANNUAL LEAVE CONVERSION Annual leave shall be accrued in hourly amounts according to the schedule in Article 28, Section

28.6 of the City’s Personnel Handbook.

Employees may convert a maximum of one hundred and sixty (160) hours of annual leave to salary compensation per year. Beginning in December 2019, and in each December thereafter, employees who wish to convert vacation hours to salary in the following calendar year, may do so by making an irrevocable election in writing of the number of hours they will accrue in the next calendar year that they choose to cash out. Employees who make the irrevocable election may choose to receive the cash out in July and/or December. The maximum cash out that can be elected to be paid out in July is limited by the employee’s accrual from January 1 through June 30.

This is in addition to the limitations described below. Such conversions shall be allowed at the first pay period in July and at the second pay period in December of each year.

Taking leave prevents the negative effects of burnout, mental or physical illness, and ultimately contributes the overall wellness and wellbeing of our employees.to employees to make this election
Maximum accumulation of annual leave shall be limited to 750 hours. In order to be eligible to convert annual leave to salary, the employee must: (a) convert a minimum of sixteen (16) hours to pay, and (b) upon making the conversion to pay, the employee must be left with a minimum of one hundred twenty (120) hours of annual leave.

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SECTION 17.0 – HOLIDAYS
Holidays for regular full-time employees of the City are set forth in Article 27 of the City’s Personnel Handbook, with addition of Christmas Eve Day-December 24, Cesar Chavez day-March 31, and Juneteenth – June 19.

SECTION 18.0 – MANAGEMENT LEAVE
For Executive Management and City Clerk, each regular full-time employee is granted 80 hours of paid Management Leave each year, For Management and Professional Employees, each regular full-time employee is granted 45 hours of paid Management Leave each year.

Management leave will be available in an employee’s management bank beginning with the first pay period of the fiscal year (first pay period with a pay date in July). All such management leave must be taken by the end of the last pay period of the fiscal year (last pay period with a pay date in June). There shall be no carry over unless authorized by the City Manager. No payment for unused days shall be made upon termination.

Management leave shall be prorated for new employees and employees promoting into positions eligible for such benefit. Prorated hours shall be provided to such employees based on the following schedule:

Start Date Proration
July 1 – September 30 No Proration: Full annual benefit October 1 – December 31 75% of annual benefit
January 1 – March 31 50% of annual benefit
April 1- June 30 25% of annual benefit
Any Non-Exempt employee eligible to receive overtime as approved by their Department Director shall not be entitled to receive Management Leave hours.

Leave with pay may also be granted to cover short periods of absence (less than a full day) for which no accrued leave time is available.

SECTION 19.0 – FLEX-DAYS
Employees will receive four (4) Flex days on the pay period inclusive of December 1 each year. Not all employees work the same schedule and in recognition, flex-time will be allotted based on the employee’s regular work schedule on the pay period when hours are provided. Flex-Time hours are not cashable and will be forfeited if not used by end of each fiscal year.

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SECTION 20.0 – TUITION REIMBURSEMENT
Employees shall be entitled to tuition reimbursement of $3,000 per fiscal year for approved courses in accordance with Article 26, Section 26.12 of the City’s Personnel Handbook or according to employment contract.

SECTION 21.0 – DELEGATION OF AUTHORITY
When the term City Manager is used in this Resolution, it includes a delegate thereof, if the delegation is in writing and on file with the Human Resources Office.

PASSED, APPROVED, AND ADOPTED this 2nd day of September 2025. __________________________
MARTHA R. MCQUEEN-LEGOHN
MAYOR
ATTEST:

___________________________

GEORGIANNA NICOLE ALVAREZ

CITY CLERK

APPROVED AS TO FORM: APPROVED AS TO CONTENT:

____________________________ __________________________

JOAN STEVENS SMYTH JAMES VEGA

CITY ATTORNEY CITY MANAGER
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Classification Employee Group Step
Council Member Elected Official
Housing Authority Board Member Board Members
PHWA Board Member Board Members
Classification Employee Group Step Hourly Monthly Annual Base $60.94 $10,563 $126,760
Mid $70.09 $12,150 $145,795
Top $79.24 $13,736 $164,829
Base $114.04 $19,766 $237,196
Mid $131.07 $22,718 $272,621
Top $148.10 $25,671 $308,046
Base $84.90 $14,715 $176,583
Mid $97.63 $16,923 $203,072
Top $110.37 $19,130 $229,561
Base $42.72 $7,404 $88,849
Mid $49.13 $8,516 $102,193
Top $55.55 $9,628 $115,536
Base $82.92 $14,373 $172,477
Mid $95.37 $16,531 $198,369
Top $107.82 $18,688 $224,261
Base $82.02 $14,217 $170,610
Mid $94.33 $16,350 $196,201
Top $106.63 $18,483 $221,793
Base $79.50 $13,781 $165,370
Mid $91.44 $15,850 $190,202
Top $103.38 $17,920 $215,035
Base $103.69 $17,972 $215,666
Mid $119.17 $20,656 $247,877
Top $134.66 $23,341 $280,089
Base $84.38 $14,626 $175,514
Mid $97.05 $16,822 $201,862
Top $109.72 $19,017 $228,210
Housing and Facilities Director Executive Management
Police Chief Executive Management
Public Works Director Executive Management
Confidential Administrative Analyst Executive Management Deputy City Manager Executive Management
Finance Director Executive Management
City Clerk Executive Management
City Manager Executive Management
Community and Economic Development Director Executive Management City of Port Hueneme - Updated 7/07/2025
FY26 Council and Board Member Salary Schedule
Compensation and Frequency
$751.38 per Month
$50.00 per Meeting
$50.00 per Meeting
City of Port Hueneme
FY26 Executive Management Salary Schedule (eff 7/7/2025 - 2% COLA) Attachment B
Agenda Item No. 12 Page 15 of 32 CC Agenda 09-02-2025
Classification Employee Group Step Hourly Monthly Annual Base $37.70 $6,535 $78,418
Mid $43.36 $7,516 $90,191
Top $49.02 $8,497 $101,963
Base $41.22 $7,145 $85,744
Mid $47.41 $8,218 $98,621
Top $53.61 $9,292 $111,498
Base $55.22 $9,572 $114,866
Mid $63.51 $11,008 $132,096
Top $71.79 $12,444 $149,325
Base $32.85 $5,694 $68,322
Mid $37.81 $6,554 $78,651
Top $42.78 $7,415 $88,980
Base $28.27 $4,900 $58,804
Mid $32.54 $5,641 $67,693
Top $36.82 $6,382 $76,583
Base $37.70 $6,535 $78,418
Mid $43.36 $7,516 $90,191
Top $49.02 $8,497 $101,963
Base $39.64 $6,871 $82,446
Mid $45.59 $7,902 $94,828
Top $51.54 $8,934 $107,210
Base $52.54 $9,106 $109,274
Mid $60.42 $10,472 $125,666
Top $68.30 $11,838 $142,057
Base $52.54 $9,106 $109,274
Mid $60.42 $10,472 $125,666
Top $68.30 $11,838 $142,057
Base $71.23 $12,346 $148,149
Mid $81.91 $14,198 $170,381
Top $92.60 $16,051 $192,614
Base $73.34 $12,712 $152,540
Mid $84.35 $14,620 $175,445
Top $95.36 $16,529 $198,351
Base $67.19 $11,646 $139,755
Mid $77.27 $13,393 $160,718
Top $87.35 $15,140 $181,682
Base $62.68 $10,865 $130,377
Mid $68.77 $11,920 $143,038
Top $74.85 $12,975 $155,698
Base $41.22 $7,145 $85,744
Mid $47.41 $8,218 $98,621
Top $53.61 $9,292 $111,498
Base $47.73 $8,272 $99,269
Mid $54.87 $9,511 $114,129
Top $62.01 $10,749 $128,990
Base $42.72 $7,404 $88,849
Mid $49.13 $8,516 $102,193
Top $55.55 $9,628 $115,536
Base $61.98 $10,743 $128,913
Mid $71.27 $12,354 $148,250
Top $80.57 $13,966 $167,587
Base $40.41 $7,004 $84,046
Mid $46.82 $8,116 $97,386
Top $53.23 $9,227 $110,727
Base $61.98 $10,743 $128,913
Mid $71.27 $12,354 $148,250
Top $80.57 $13,966 $167,587
Information Technology Manager Management
Human Resources Analyst Management
Human Resources/Risk Manager Management
Information Technology Applications Specialist Management Engineer - Senior Management
Finance Analyst Management
Housing Programs Manager Management
Deputy Finance Director Management
Deputy Public Works Director/City Engineer Management
Engineer - Principal Management
Associate Planner Management
Building Official Management
Community Development Program Manager Management
Accounting Specialist Management
Administrative Services Coordinator Management
Assistant Planner Management
Accountant Management
Accountant- Senior Management
Accounting Manager Management
City of Port Hueneme
FY26 Management Salary Schedule (eff 7/7/2025 - 2% COLA) Agenda Item No. 12 Page 16 of 32 CC Agenda 09-02-2025
Classification Employee Group Step Hourly Monthly Annual Base $31.62 $5,481 $65,769
Mid $36.37 $6,304 $75,650
Top $41.12 $7,128 $85,531
Base $33.89 $5,874 $70,488
Mid $39.23 $6,799 $81,591
Top $44.56 $7,724 $92,694
Base $71.40 $12,376 $148,517
Mid $84.45 $14,638 $175,653
Top $97.50 $16,899 $202,790
Base $51.49 $8,924 $107,094
Mid $59.21 $10,263 $123,157
Top $66.93 $11,602 $139,219
Base $46.72 $8,098 $97,178
Mid $55.26 $9,578 $114,934
Top $63.79 $11,058 $132,690
Base $57.16 $9,907 $118,884
Mid $65.73 $11,393 $136,717
Top $74.30 $12,879 $154,549
Base $49.96 $8,659 $103,909
Mid $57.45 $9,958 $119,494
Top $64.94 $11,257 $135,079
Base $37.66 $6,528 $78,339
Mid $43.34 $7,512 $90,150
Top $49.02 $8,497 $101,961
Base $34.20 $5,928 $71,136
Mid $39.33 $6,817 $81,809
Top $44.46 $7,707 $92,482
Base $73.38 $12,720 $152,640
Mid $84.39 $14,627 $175,525
Top $95.39 $16,534 $198,411
City of Port Hueneme
FY26 Management Salary Schedule (eff 7/7/2025 - 2% COLA) Information Technology Technician Management
Payroll Services Specialist Management
Police Commander Management
Police Support Services Manager Management
Public Works Landscape Manager Management
Public Works Program Manager Management
Recreation and Community Services Programs Manager Management Recreation and Ocean Safety Supervisor Management
Recreation Coordinator Management
Water General Manager Management
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RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT

HUENEME, CALIFORNIA AMENDING THE BENEFITS AND

ADDITIONAL COMPENSATION FOR UNREPRESENTED EXECUTIVE

MANAGEMENT AND MANAGEMENT & PROFESSIONAL EMPLOYEES
WHEREAS, the City Council previously desires toapproved to amend the salary and benefits for all unrepresented Executive Management and Management & Professional employees for the period of July 1, 2022 through June 30, 2025 on October 17, 2022; and
WHEREAS, the City Council desires to amend the salary and benefits for all unrepresented Executive Management and Management & Professional employees for the period of July 1, 2025 through June 30, 2027; and
WHEREAS, the City Council has reviewed and determined appropriate amendments to existing compensation and benefits for unrepresented Executive Management and Management & Professional employees
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Port Hueneme does resolve as follows:

Attachment C
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Contents
SECTION 1.0 – PURPOSE AND INTENT. ........................................................................................................4 SECTION 2.0 – APPLICATION OF BENEFITS AND ADDITIONAL COMPENSATION. ......................................4 ECTION 3.0 – RETIREMENT CONTRIBUTIONS ............................................................................................54 SECTION 4.0 – SOCIAL SECURITY AND MEDICARE TAXES. ..........................................................................6 SECTION 5.0 – DEFERRED COMPENSATION................................................................................................. 6 SECTION 6.0 – RETIREMENT HEALTH SAVINGS PLAN. ................................................................................6 SECTION 7.0 – AUTO ALLOWANCE. .............................................................................................................7 SECTION 8.0 – MEDICAL BENEFITS (HEALTH, DENTAL AND VISION). ......................................................... 7 SECTION 9.0 – LIFE INSURANCE ...............................................................................................................119 SECTION 10.0 – SHORT-TERM AND LONG-TERM DISABILITY..................................................................119 SECTION 11.0 – INDUSTRIAL ACCIDENT LEAVE .......................................................................................119 SECTION 12.0 – PHYSICAL EXAM..............................................................................................................119 SECTION 13.0 – EXPERIENCE DIFFERENTIAL PAY.....................................................................................119 SECTION 14.0 – BEREAVEMENT LEAVE....................................................................................................119 SECTION 15.0 – STANDBY PAY ...............................................................................................................1110 SECTION 16.0 – ANNUAL LEAVE AND ANNUAL LEAVE CONVERSION...................................................1210 SECTION 17.0 – HOLIDAYS .....................................................................................................................1211 SECTION 18.0 – MANAGEMENT LEAVE..................................................................................................1211 SECTION 19.0 – FLEX-DAYS.....................................................................................................................1311 SECTION 20.0 – TUITION REIMBURSEMENT..........................................................................................1312 SECTION 21.0 – DELEGATION OF AUTHORITY .......................................................................................1312 SECTION 1.0 – PURPOSE AND INTENT. .........................................................................................................4 SECTION 2.0 – APPLICATION OF BENEFITS AND ADDITIONAL COMPENSATION..........................................4 SECTION 3.0 – RETIREMENT CONTRIBUTIONS.............................................................................................. 5 SECTION 4.0 – SOCIAL SECURITY AND MEDICARE TAXES. ............................................................................6 SECTION 5.0 – DEFERRED COMPENSATION..................................................................................................6 SECTION 6.0 – RETIREMENT HEALTH SAVINGS PLAN. .................................................................................. 6 SECTION 7.0 – AUTO ALLOWANCE. .............................................................................................................. 7 SECTION 8.0 – MEDICAL BENEFITS (HEALTH, DENTAL AND VISION). ........................................................... 7 SECTION 9.0 – LIFE INSURANCE. .................................................................................................................10 SECTION 10.0 – SHORT-TERM AND LONG-TERM DISABILITY .....................................................................10 SECTION 11.0 – INDUSTRIAL ACCIDENT LEAVE...........................................................................................11 Formatted: Centered
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SECTION 12.0 – PHYSICAL EXAM.................................................................................................................11 SECTION 13.0 – EXPERIENCE DIFFERENTIAL PAY........................................................................................11 SECTION 14.0 – BEREAVEMENT LEAVE.......................................................................................................11 SECTION 15.0 – STANDBY PAY ....................................................................................................................11 SECTION 16.0 – ANNUAL LEAVE AND ANNUAL LEAVE CONVERSION.........................................................11 SECTION 17.0 – HOLIDAYS. .........................................................................................................................12 SECTION 18.0 – MANAGEMENT LEAVE.......................................................................................................12 SECTION 19.0 – FLEX-TIME..........................................................................................................................13 SECTION 20.0 – TUITION REIMBURSEMENT............................................................................................... 13 SECTION 21.0 – DELEGATION OF AUTHORITY ............................................................................................13 Agenda Item No. 12 Page 21 of 32 CC Agenda 09-02-2025
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SECTION 1.0 – PURPOSE AND INTENT.

SECTION 2.0 – APPLICATION OF BENEFITS AND ADDITIONAL COMPENSATION.

Members of the City Council and members of appointive boards, commissions and committees, independent contractors and volunteers are not considered employees for the purposes of this Resolution.

Individual salaries and salary ranges for employees covered by this Resolution shall be increased by an amount equal to the market-based adjustments (MBAs) as is shown on Exhibit A beginning July 8, 20227, 2025.
(A) After the application of the MBAs noted in Exhibit A,Effective July 7, 2025 individual salary and salary ranges for all employees of the Executive Management and Management and Professional Group shall increase by 42% beginning July 8, 2022. Exhibit B represents the new salary ranges effective July 8, 2022.

S
(B) Individual salary and salary ranges for all employees of the Executive Management and Management and Professional Group shall increase by 4% beginning July 1, 2023. Exhibit C represents the new salary ranges effective July 1, 2023
(C) Individual salary and salary ranges for all employees of the Executive Management and Management and Professional Group shall
increase by 4% beginning July 1, 2024. Exhibit D
represents the new salary ranges effective July 1, 2024.

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(1)
SECTION 3.0 – RETIREMENT CONTRIBUTIONS.

For miscellaneous and safety employees, retirement benefits will be as follows:

A. All group safety employees defined by the Public Employees’ Pension Reform Act of 2013 as “classic” employees will have the following retirement benefits through CalPERS:
(1) 3% @ 55, as set forth in California Government Code § 21363.1. (2) Employer payment of the member contribution pursuant to California Government Code § 20691.
(3) EPMC Conversion, as set forth in California Government Code § 20692.
(4) Employer payment of the member contribution of nine percent (9%) of “member’s earnings” as defined in the Public Employees’ Retirement System law, on behalf of the employee, into the employee’s account.
(5) One Year Final Compensation Period, as set forth in California Government Code § 20042.
(6) Pre-Retirement Optional Settlement 2 Death Benefit pursuant to California Government Code § 21548.

B. All group miscellaneous employees defined by the Public Employees’ Pension Reform Act of 2013 as “classic” employees will have the following retirement benefits through CalPERS:
(1) One Year Final Compensation Period, as set forth in California Government Code § 20042.
(2) 2.7% @ 55 Retirement Formula pursuant to California Government Code § 21354.5.
(3) For miscellaneous “classic” employees hired prior to July 1, 2014, employer payment of the member contribution of eight percent (8%) of “member’s earnings” as defined in the Public Employees’ Formatted: Indent: Left: 0", First line: 0"
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Retirement System law, on behalf of the employee, into the employee’s account.
(4) EPMC Conversion, as set forth in California Government Code § 20692.

Group members who are “new members” and miscellaneous employees on and after January 1, 2013, shall be enrolled in the 2% @ 62 retirement formula (Govt.

Code § 7522.20), and such “new members” who are safety employees shall be enrolled in the 2.7% @ 57 retirement formula (Government Code §7522.25) Group members who are “new members” on and after January 1, 2013, shall have “final compensation” measured by the highest average annual pensionable compensation earned by the member during a period of at least 36 consecutive months (Government Code § 7522.32).

SECTION 4.0 – SOCIAL SECURITY AND MEDICARE TAXES.

SECTION 5.0 – DEFERRED COMPENSATION.

This benefit shall only apply to deferred compensation plans offered through the City. The City pays contributions to deferred compensation in the method and amount as provided below:

A Executive Management, Management and Professional Employees shall receive a contribution of up to 3.0% of base salary per pay period, provided an equal matching contribution is made by a participating employee..

SECTION 6.0 – RETIREMENT HEALTH SAVINGS PLAN.

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Employees eligible to receive the City’s contribution into the Mission Square Retirement Health Savings plan RHS ICMA (Plan 800897) must meet the terms and conditions of the program:

A copy of the contract and resolution are kept with the City Clerk and Human Resources.

SECTION 7.0 – AUTO ALLOWANCE.

Department Directors, who are not assigned a City vehicle by the City Manager, shall receive an amount equal to 3% of their base salary per pay period.

SECTION 8.0 – MEDICAL BENEFITS (HEALTH, DENTAL AND VISION).

Health Insurance
Executive Management and Management and Professional employees will be covered by the Public Employees’ Medical and Hospital Care Act (PEMHCA) and will be eligible to participate in the California Public Employees’ Retirement System (CalPERS) Health Program. The City will pay on behalf of all Executive Management and Management and Professional employees and their eligible dependents the minimum amount per month required under Government Code Section 22892 of the PEMHCA for health insurance Formatted: Indent: Left: 0", Hanging: 0.5"
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through the CalPERS. If electing to enroll for health benefits, the employee must select one health plan from the variety of health plans offered.

Effective July 71, 20225 the City will contribute the following monthly amounts (called “Benefits CreditsCafeteria”) on behalf of each active Executive Management and Management and Professional employee and eligible dependents toward the payment of health insurance premiums under the CalPERS Health Program and dental and/or vision premiums.

For “employee only” coverage in subsection (A) any unused amounts will be paid as taxable compensation. Employees may also choose to direct funds to a FSA account.

Employees with coverage of “employee plus one dependent” in subsection (B) and “employees with two or more dependents” in subsection (C), may choose to exhaust their Benefits Credits by their choice in premiums. Employees may choose to direct any remaining funds into a FSA.
(A) For employees hired prior to July 1, 2014 with “employee only” coverage, the City shall contribute one thousand three hundred nineteen dollars ($1,319) per month.

Effective the first full pay period in July 2023, the City shall contribute one thousand four hundred nineteen dollars ($1,419) per month. Effective effective the first full pay period in July 20245, the City shall contribute one thousand five hundred nineteen ($1,519).

Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

For employees hired after July 1, 2014 with “employee only” coverage, the City shall contribute nine hundred twenty-five dollars ($925) per month. Effective the first full pay period in July 2023 the City shall contribute one thousand twenty-five dollars ($1,025) per month. Eeffective the first full pay period in July 20245, the City shall contribute one thousand one hundred twenty-five dollars ($1,125) per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference. (B) For employees hired prior to July 1, 2014 with “employee plus one dependent” coverage , the City shall contribute one thousand four hundred thirty-four dollars ($1,434) per month. Effective the first full pay period in July 2023 the City shall contribute one thousand five hundred thirty-four dollars ($1,534) per month. Eeffective the first full pay period in July 20245, the City shall contribute one thousand six hundred thirty-four dollars ($1,634) per month. Such amounts shall include the mandatory payments to CalPERS.

If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

For employees hired after July 1, 2014 with “employee plus one dependent” coverage, the City shall contribute one thousand one hundred ninety dollars ($1,190) per month.

Effective the first full pay period in July 2023 the City shall contribute one thousand two hundred ninety dollars ($1,290) per month. Eeffective the first full pay period in July Formatted: Indent: Left: 0"
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20245, the City shall contribute one thousand three hundred ninety ($1,390) dollars per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference. (C) For employees hired prior to July 1, 2014 with “employee plus two or more dependents” coverage, the City shall contribute one thousand seven hundred and fortythree dollars ($1,743) per month. Effective the first full pay period in July 2023 the City shall contribute one thousand eight hundred forty-three dollars ($1,843) per month.

Eeffective the first full pay period in July 20254, the City shall contribute one thousand nine hundred forty-three ($1,943) dollars per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

For employees hired after July 1, 2014 with “employee plus two or more dependents” coverage, the City shall contribute one thousand four hundred and twenty-five dollars ($1,425) per month. Effective the first full pay period in July 2023 the City shall contribute one thousand five hundred twenty-five dollars ($1,525) per month. Eeffective the first full pay period in July 20245, the City shall contribute one thousand six hundred twenty-five dollars ($1,625) per month. Such amounts shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City’s total contributions, the employee will pay the difference.

The increases in employer contributions shall not increase the maximum cash in lieu available to employees . The maximum cash in lieu shall be fixed based on the benefit amounts available as of June 30, 2019 as follows:

Employer Paid Lowest Cost Cash in Lieu
Tier 1 Cafeteria Benefit Health Plan Excess/(Deficit)
Employee Only $894.00 $587.78 $306.22
Employee + 1 $1,009.00 $1,175.56

($166.56)*
Employee + 2+

$1,318.00

$1,528.23 ($210.23)*
Tier 2
Employee Only

$500.00

$587.78

($87.78)*
Employee + 1 $765.00 $1,175.56 ($410.56)*
Employee + 2+

1,000.00 $1,528.23

($528.23)*
* No cash out for these categories
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Dental Insurance
Employees are eligible to enroll in a City-sponsored dental insurance plan. Employees may elect to purchase dental insurance or to opt out of the dental insurance program. If the decision is made to purchase dental insurance, the employee may purchase dental insurance at any level of coverage (employee only, employee plus one dependent, employee plus two or more dependents).

Any outside plan must meet the Essential Health benefits package described in Section 1302 of the Affordable Care Act which includes: (A) Ambulatory patient services; (B) Emergency services; (C) Hospitalization; (D) Maternity and newborn care; (E) Mental health and substance use disorder services, including behavioral health treatment; (F) Prescription drugs; (G) Rehabilitative and habilitative services and devices; (H) Laboratory services; (I) Preventative and wellness services and chronic disease management; (J) Pediatric services, including oral and vision care. A policy determined to be used as a "Catastrophic" policy, does not meet this criteria.

For employees hired prior to July 1, 2014 who opt out of the CalPERS Health program, the City will provide a contribution (”Opt Out”) amount of nine hundred dollars ($900) per month. Effective the first full pay period in July 2023 the City contribution will increase to one thousand dollars ($1000) and effective the first pay period in July 20245 the amount will increase tostay at one thousand one hundred dollars ($1100).

For employees hired after July 1, 2014 who opt out of the CalPERS Health program, the City will provide a contribution (“Opt Out”) amount of six hundred twenty-five dollars ($625) per month. Effective the first full pay period in July 2023 the City contribution will increase to seven hundred twenty-five dollars ($725) and effective the first pay period in July 20254 the amount will increase stay atto eight hundred twenty-five dollars ($825). .

These amounts may be applied toward the cost of any dental and/or vision coverage and or Flexible Spending Account (FSA). Any unused amount will be paid to the employee as taxable compensation.

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SECTION 9.0 – LIFE INSURANCE.

The City pays for a term life insurance benefit that provides for $100,000 in coverage.

SECTION 10.0 – SHORT-TERM AND LONG-TERM DISABILITY.

A Short-Term and Long-Term Disability Program are provided to cover all employees subject to the provisions and limitations of the carrier. The premiums for such plan will be paid by the City.

SECTION 11.0 – INDUSTRIAL ACCIDENT LEAVE.

Provisions of this section are described in Article 30.0 of the City’s Personnel Handbook.

SECTION 12.0 – PHYSICAL EXAM.

Department Directors are provided with an annual physical exam at the City’s expense.

SECTION 13.0 – EXPERIENCE DIFFERENTIAL PAY.

The City provides experience differential payments for eligible regular full-time employees hired prior to September 29, 2014 with ten or more years of service with the City of Port Hueneme. Employees with ten years of service by December 1st shall receive two percent (2%) of thiertheir base pay in the first pay period of December. Employees with fifteen or more years of service by December 1st shall receive three and one-half percent (3.5%) of their base pay in the first pay period of December.

SECTION 14.0 – BEREAVEMENT LEAVE.

Bereavement Leave is set forth in Article 29 of the City’s Personnel Handbook with the following clarification added: One day of bereavement leave may be taken for the death of an aunt or uncle (this provision applies to spouse’s family as well). .).

SECTION 15.0 – STANDBY PAY
Employees assigned to standby duty by their Director shall be compensated, when assigned to such duty, at a rate of $45 per day effective July 8, 2022.

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SECTION 16.0 – ANNUAL LEAVE AND ANNUAL LEAVE CONVERSION.

Annual leave shall be accrued in hourly amounts according to the schedule in Article 28, Section 28.6 of the City’s Personnel Handbook.

SECTION 17.0 – HOLIDAYS.

Holidays for regular full-time employees of the City are set forth in Article 27 of the City’s Personnel Handbook, with addition of Christmas Eve Day-December 24, Cesar Chavez day-March 31, and Juneteenth – June 19.

SECTION 18.0 – MANAGEMENT LEAVE.

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For Executive Management and City Clerk, each regular full-time employee is granted 80 hours of paid Management Leave each year,.year, For Management and Professional Employees, each regular full-time employee is granted 45 hours of paid Management Leave each year.

Leave with pay may also be granted to cover short periods of absence (less than a full day) for which no accrued leave time is available.

SECTION 19200.0 – TUITION REIMBURSEMENT.

Employees shall be entitled to tuition reimbursement of $3,000 per fiscal year for approved courses in accordance with Article 26, Section 26.12 of the City’s Personnel Handbook or according to employment contract.

SECTION 2021.0 – DELEGATION OF AUTHORITY.

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When the term City Manager is used in this Resolution, it includes a delegate thereof, if the delegation is in writing and on file with the Human Resources Office.

PASSED, APPROVED, AND ADOPTED this 17th 2nd day of October 2022September 2025..
__________________________

MARTHA MCQUEEN-LEGOHN
MAYOR
ATTEST:
___________________________

GEORGIANNA ALVAREZ

CITY CLERK
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
____________________________ __________________________

JOAN SMYTH JAMES VEGA

CITY ATTORNEY CITY MANAGER
Agenda Item No. 12 Page 32 of 32 CC Agenda 09-02-2025
DATE: September 2, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Kim Prillhart, Interim Community and Economic Development Director Jose Coyotl, Associate Planner
SUBJECT: ADOPT A RESOLUTION GRANTING SPECIAL USE PERMIT NO. PHSU25-2 TO ALLOW THE PORT OF HUENEME OXNARD HARBOR DISTRICT TO HOST THE 12TH ANNUAL PORT OF HUENEME BANANA

FESTIVAL AND FIND THE EVENT EXEMPT FROM CEQA
RECOMMENDATION:

It is recommended that the City Council:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Adopt a Resolution approving Special Use Permit No. PHSU-25-2 (Banana Festival); and

4. Find the project (Special Use Permit No. PHSU-25-2) to be categorically exempt from CEQA; and

5. Take such additional, related action that may be desirable.

BACKGROUND/ANALYSIS:

OVERVIEW:

The applicant, the Port of Hueneme – Oxnard Harbor District, is seeking permission through a temporary Special Use Permit ("SUP") to hold a community event named the “12th Annual Port of Hueneme – Banana Festival” on Saturday, September 27, 2025, between the hours of 10:00 a.m. and 5:00 p.m. The festival’s goal is to provide the community with a cultural celebration offering a diverse mix of food, music, shopping, and activities showcasing the Port of Hueneme. Admission to the festival is complimentary.

The majority of the festival will be held within the Port of Hueneme’s “Sunkist Lot,” generally located southwest of 105 E. Port Hueneme Road. As was added last year, the festival will feature a static vintage car show along South Market Street and West Surfside Drive. It is anticipated that the event will be attended by approximately 10,000 patrons per day.

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Special Use Permit No. PHSU-25-2 – Banana Festival
September 2, 2025

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The applicant is proposing the same event components as last year’s Banana Festival.

The general entrance to the event will be located on Market Street, generally north of Surfside Drive, and a VIP entrance on the corner of Market and Seaview Streets.

The Port of Hueneme’s Sunkist Lot will be used to host the majority of the festival. The festival's main area will include over 70 food and retail vendors scattered between a food truck area and a general retail vendor exhibition area. Static displays will be scattered throughout the event area, displaying industrial/commercial machinery used by the Port to educate the public about Port operations. To further immerse guests in the Port operation logistics, complimentary land and boat tours will be provided. Other main event components include a live art exhibition, a children’s recreation show, resource vendor kiosks, a tour check-in booth, a main stage, alcohol service stations, a VIP pavilion, and general portable restroom areas.

STATIC VINTAGE CAR SHOW WITH DJ
To continue offering cultural experiences and create a welcoming entrance to the event, a static car show featuring approximately 130 vintage vehicles will once again be held along the public street areas of Market Street and Surfside Drive.

New this year, a DJ will be added to enhance the atmosphere and provide music for scheduled dance group performances. The DJ and dance area will be located on the southwest portion of Surfside Drive and Market Street, within the promenade wharf area.

Display vehicles will be arranged and parked prior to the start of the festival and will remain in place until the event concludes. An awards ceremony is scheduled for 3:30 PM, and the car show will officially end at 4:30 PM, at which time vehicles will exit eastbound on Surfside Drive.

ENTERTAINMENT
Live entertainment will occur on the main stage within the Sunkist Lot and along the VIP entrance along the northwest corner of the festival area. The applicants are currently working on finalizing the event headliners. More information regarding the live entertainment as it becomes available, as well as about the event in general, can be found online at: https://bananaportfest.com/entertainment/

NOISE MITIGATION
To ensure that amplified music does not become a nuisance to nearby residents, Festival Organizers will actively monitor sound levels throughout the event using a decibel meter.

Adjustments will be made as needed to maintain appropriate volume and prevent disruption to the surrounding neighborhood. In addition, organizers will remain in direct communication with the Port Hueneme Police Department to promptly address any sound-related complaints or concerns that may arise during the event. These efforts are intended to maintain a festive yet respectful atmosphere for both attendees and the local community.

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Special Use Permit No. PHSU-25-2 – Banana Festival
September 2, 2025

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TRAFFIC CONTROL AND PARKING
To aid in securing the festival's main entrance area and to provide space for the static vintage car show, Market Street is proposed to be closed south of the Anacapa View Beach Homes driveway, and Surfside Drive will be closed west of Surfside I’s community driveway (Shoreview Drive). Additionally, a soft street closure is proposed on Market Street south of Seaview Street, which will be made accessible for residents of the Anacapa View Beach Homes community. The street closures will commence on Saturday, September 27, at 4:00 a.m. and reopen at 6:00 p.m. The Port Hueneme Police Department and Port Hueneme Police Explorers will be utilized at key pedestrian crossings and vehicular turnaround areas. The public will be notified of traffic circulation changes one week before the festival with the use of two digital sign boards located on Ventura Road at Clara Street and Port Hueneme Road. Temporary directional signage will also be deployed on Channel Islands Boulevard and Ventura Road to aid festival guests with event parking, main entrance, and shuttle locations.

Festival guests are encouraged to use taxi and rideshare services to get to the event. A rideshare pickup and drop-off-loading area will be provided at 105 E. Port Hueneme Road. Alternatively, free parking for event guests will occur in Parking Lots “A”, “B”, “C”, “E”, and along Surfside Drive. Accessible parking spaces, along with one-hour parking for Surfside Seafood patrons, will be available at Lot “A”. A free ADA-compliant shuttle will be provided with pickup locations from all beach parking lots from 9:00 a.m. to 6:30 p.m.

SECURITY
Medallion Protective Services will provide the security for the event and will have 15 unarmed uniformed guards stationed in and around the site. All patrons entering the festival area will be screened by security. Port Hueneme Police Department staff will also be available to handle any escalating issues.

An information/first aid booth will be located near the main entrance. The Ventura County Fire Department and a licensed EMS provider will handle medical emergencies. A Festival Command Post will also be located in this area.

FISCAL IMPACT:

Since the festival has requested a temporary suspension of parking fees during the event, revenues typically generated from paid beach parking in Lots “A”, “B”, “C”, and “E” and along Surfside and Oceanview Drives will not occur. Further, costs to cover City staffing of the event (police officers, maintenance crews, etc.) will also occur. The Port will be providing parking for the City’s Beach Festival in exchange for the City providing parking for Banana Fest. The City will also be recognized as a top-tier level sponsor for the event.

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Special Use Permit No. PHSU-25-2 – Banana Festival
September 2, 2025

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STRATEGIC PLAN:

Primary Strategic Pillar and Initiative:

A. Resolution
B. SUP No. PHSU-25-2 Application Packet
C. Public Hearing Notice
Agenda Item No. 13 Page 4 of 47 CC Agenda 09-02-2025
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, DEEMING A TEMPORARY EVENT EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT AND CONDITIONALLY
APPROVING SPECIAL USE PERMIT NO. PHSU-25-2 (PORT OF HUENEME OXNARD HARBOR DISTRICT PUBLIC EVENT KNOWN AS “BANANA
FESTIVAL”, LOCATED GENERALLY SOUTH OF 105 E. PORT HUENEME ROAD
WHEREAS, A public hearing was held as required by law to consider issuance of a Special Use Permit (“SUP”) allowing the project known as the “Port of Hueneme Banana Festival", to be located on the property at the Port of Hueneme Oxnard Harbor District, generally located at 105 E. Port Hueneme Road and the City of Port Hueneme’s Market Street and Surfside Drive, from 10:00 a.m. to approximately 5:00 p.m. on Saturday, September 27, 2025 (with additional setup and cleanup time before and after the main event); and WHEREAS, the proposed Project represents a discretionary action subject to the environmental review requirements of the California Environmental Quality Act (“CEQA”) of 1970, as amended (Pubic Resources Code § et. seq.), and by operation of § 15381 of Title 14 to the California Code of Regulations, the City Council of the City of Port Hueneme is deemed “Lead Agency” for the purposes of CEQA; and
WHEREAS, City staff has recommended the City Council find the Project exempt from CEQA as it establishes rules and procedures to permit operation of existing facilities; minor temporary use of land; ensures maintenance, restoration and protection of the environment; and regulates normal operations of facilities for public gatherings, and is therefore categorically exempt from further CEQA review under California Code of Regulations Title 14 §§15301, 15304 (e) 15308, 15323, and 15332 as an urban infill project; and WHEREAS, the proposed Project is deemed consistent with, and furthers the objectives and policies of the City’s General Plan and zoning regulations; and WHEREAS, the City Council considered the effects of the Project on the regional need for public services, and available fiscal and environmental resources before deciding on this matter; and
WHEREAS, City staff recommended conditional approval of the Project and Special Use Permit Application No. PHSU-25-2.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: Under the provisions of PHMC Sections 10355 et. seq., the City Council finds and declares that:

A. Prior to rendering a decision on any aspect of the Project, the City Council duly considered the following:

1. All testimony, written and oral, received in conjunction with that certain public hearing conducted on September 2, 2025, which testimony, by this reference, is incorporated herein.

Attachment A
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CC Resolution No. ___, Page 2 of 6

2. That certain written staff report submitted by the Community and Economic Development Department and exhibits hereto dated September 2, 2025, which report, by this reference, is incorporated herein.

B. That the Conditions of Approval specified in Section "G" below are reasonably related to the use of the premises for which this Special Use Permit is to be issued.

C. On the basis of evidence hereinafter listed, all administrative procedures and public participation requirements prescribed in Title 7, Division 1, of the Government Code of the State of California, Article X, PHMC § 10352, and Division 13 of the California Public Resources Code commencing with § 21050, and Title 14 of the California Code of Regulations commencing with § 15000, as such procedures and requirements pertain to this Project and CEQA have been lawfully satisfied.

D. That the following environmental findings are made based on upon the staff report dated September 2, 2025, and the project descriptions:

1. The Project is consistent with the City’s General Plan and its policies, including the Project’s land use designation as Open Space; it is also consistent with the Park-Reserve Zoning classification for the Project site.

2. The Project involves property located within the City’s jurisdictional boundaries on parking lot sites and the Project is surrounded by urban uses and the Park/Pacific Ocean.

3. The SUP property is not known to be listed by any regulatory agency as having value as habitat for endangered, rare, or threatened species.

4. Approving the Project would not result in any significant effects related to traffic, noise, air quality, or water quality.

5. The Project is not expected to result in substantial pollution.

6. The Project area can be adequately served by all required utilities and public services.

7. The Project will not exceed the existing or planned capabilities of the sewage system.

8. The Project will not exceed the existing or planned capabilities of the solid waste system.

9. The Project is not expected to create unavoidable health hazards nor expose people to substantial health hazards.

10. The Project is not expected to have an adverse impact on adequate fire protection services.

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CC Resolution No. ___, Page 3 of 6

11. The Project will not result in population that exceeds a level of service of one officer per 1,000 residents nor result in the average response time to emergency calls to exceed three minutes.

F. That because of the facts and conclusions identified in this Resolution, the Project is categorically exempt as it establishes rules and procedures to permit operation of existing facilities; minor temporary use of land; ensure maintenance, restoration and protection of the environment; and regulate normal operations of facilities for public gatherings, and therefore categorically exempt from further CEQA review under California Code of Regulations Title 14 §§ 15301, 15304 (e) 15308, 15323, and 15332.

G. That the City Council of the City of Port Hueneme hereby grants and approves this SUP No. PHSU-25-2 as a “Temporary Use” by operation of PHMC § 10355(A)(2), subject to the following conditions:

1. City approval is granted to the Applicant for the Temporary Use and location as described in the Staff Report dated September 2, 2025. Areas that may be subsequently desired by Applicant beyond that designated shall receive prior authorization and coordination by the City’s Director of Community and Economic Development (“Director”).

2. Randy Latimer, Director, Banana Festival Committee 2025 on behalf of the Port of Hueneme Oxnard Harbor District, is deemed the Applicant’s authorized representative who shall be available at all times while the SUP event is in progress; or, the Applicant must designate in writing to the Director a minimum of one week before starting the event as to who the authorized event representative will be and who will have complete authority to represent and to act on behalf of the Applicant. Said authorized representative must be present at the site at all times while the event is in progress. Whenever the representative is not present during any particular time when the event is occurring, orders may be given by the Director, Public Works Director, and/or Chief of Police or their authorized staff. These orders must be obeyed by the representative who may have charge of the particular event activity to which the orders are given. If in the opinion of the Director, Public Works Director, or Chief of Police or authorized staff that the SUP event poses a threat to the public health, safety or welfare, or violates any of the conditions herein or other law, said official(s) may give orders to said representative to immediately correct the situation or terminate the proceedings and return the site to its pre-event condition. The Applicant and/or representative are responsible for the actions of his/her event employees, volunteers, contractors, and subcontractors.

3. The Applicant shall take all reasonable measures to protect public and private property that may result from activities of the SUP event. The area used for the event must be cleaned of event debris and returned to its pre-event condition no later than the morning following the day of the event, or other time as approved by the Director.

4. Prior to the SUP event, the Applicant shall provide proof that it has secured all necessary permits and licenses for the event including County Health permits, if required, to the satisfaction of the Director.

Agenda Item No. 13 Page 7 of 47 CC Agenda 09-02-2025
CC Resolution No. ___, Page 4 of 6

5. All vendors associated with this SUP shall obtain a City business license prior to the event.

6. Any on-site or off-site advertising, signage, banners or similar special promotions or marketing for the SUP event in the City must be approved by the Director before use and kept in a continuous state of good condition and repair, clean and free of graffiti as determined by the Director.

7. Unless otherwise permitted by Director, the Applicant will not make, or cause to be made, any alterations to Property covered by the SUP, or any part thereof, without Director’s prior written consent.

8. The Applicant, at its sole cost and expense, comply with all of the requirements of all federal, state, and local authorities now in force, or which may hereafter be in force, pertaining to the event and will faithfully observe in the use of SUP property all applicable laws. The judgment of any court of competent jurisdiction, or the admission of Applicant in any action or proceeding against Applicant, whether City be a party thereto or not, that Applicant has violated any such ordinance or statute in the use of SUP Property will be conclusive of that fact as between City and Applicant.

9. A 20-foot clear emergency vehicles access road shall be provided and maintained for the duration of the event. The emergency vehicles access road shall be unobstructed by guest and staff vehicles. Road barriers shall be movable by one person without special knowledge or extraordinary effort.

10. All temporary electrical systems shall be permitted in accordance with the local building and safety department and maintained in accordance with the National Electrical Code.

11. The Applicant is hereby made aware of the potential sensitive beach resources located seaward of the beach pedestrian concrete walkways located east of Beach Parking Lot "B” extending to the “J” Street Drain and down-coast to the Ormond Beach area. The Applicant and the SUP event participants are prohibited from traversing or otherwise disturbing dune areas within these locations. In addition, participants at the Applicant’s SUP event shall not operate vehicles off-road or outside the paved beach lots and streets. In this regard, operation of vehicles over undesignated areas is strictly prohibited without the prior approval of the Director.

12. The Applicant and participants at the SUP event shall comply with all applicable State, Federal, and local rules and regulations, government laws, and ordinances relating to the activity and all other ordinances and laws of the City, which among other things, prohibits disorderly conduct; point source noise outside of the Hueneme Beach Park that exceeds the noise regulations set forth in Port Hueneme Municipal Code; undesignated vehicles on the beach or off the public right-of-way; public intoxication or consumption of alcoholic beverages, animals on the sandy beach; fires on the beach; and boisterous, threatening, or profane and indecent language.

Agenda Item No. 13 Page 8 of 47 CC Agenda 09-02-2025
CC Resolution No. ___, Page 5 of 6

13. Free guest parking in Beach Parking Lots “A”, “B”, “C”, “E”, and along Surfside Drive shall only be made available on the dates of the event from 9:00 A.M. to 7:00 P.M.

14. The Applicant shall secure an encroachment permit for the use beachside promenade walkway and temporary road closures of Market Street and Surfside Drive. Additionally, all activities related to temporary traffic control shall be performed by a California-licensed Class C31 – Construction Zone Traffic Control Contractor. A traffic control plan is required in accordance with the latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD) and the Work Area Traffic Control Handbook (WATCH), except that delineator spacing shall be 1/2 that shown in the WATCH.

15. The applicant shall keep the sidewalks along Market Street and Surfside Drive free and clear of all obstructions (such as, but not limited to, chairs, canopies, etc.) at all times for the duration of the car show component of the event.

H. Pursuant to Public Resources Code § 30510, the City Council of the City of Port Hueneme hereby reiterates its intent to implement the Local Coastal Program and amendments thereto in a manner fully consistent with the California Coastal Act.

I. The approvals granted herein shall not become effective until all rights of appeal have been exhausted, including appeal within 10 days following the date of receipt by the Coastal Commission of the City’s Notice of Final Action on this matter pursuant to PHMC § 10356(D).

SECTION 2: The Mayor, or presiding officer, is authorized to sign this Resolution signifying its adoption by the City Council of the City of Port Hueneme, and the City Clerk, or her duly appointed deputy, may attest thereto.

SECTION 3: This Resolution shall take effect immediately upon its passage.

SECTION 4: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this 2nd day of September, 2025.

Martha R. McQueen-Legohn, Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 13 Page 9 of 47 CC Agenda 09-02-2025
CC Resolution No. ___, Page 6 of 6

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

AYES:

NOES:

ABSTAIN:

ABSENT:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 13 Page 10 of 47 CC Agenda 09-02-2025
Project Information
CC&R's
Event Details
Affidavit
Event Program Details
Special Use Permit (SUP)
PHSU-25-2
Submitted On: Jul 15, 2025
Applicant
Randy Latimer
8052077814
[email protected]
Primary Location
100 SURFSIDE DR
PORT HUENEME, CA 93041
Name of Business
Port of Hueneme Banana Festival
Address of Business
105 E. Port Hueneme Rd
Zoning
Port Related Uses (M-PR)
Present Use of Property
City Streets and Public Parking Lots
Event/ Project Description
Banana Festival - Using Surfside Drive and Market Streets, along with the Beach Parking Lots to support the activities of the 2025 Por of Hueneme Banana Festival. Portions of Surfside Drive and Market Street will be utilized as a static car display (see map). The Beach Parking lots will be utilized to accommodate event parking. The street area in front of Wharf Plaza will be set up with a DJ. Wharf Plaza will remain accessible to the public and will not be restricted. We have prepared a noise mitigation plan for this event and will have even personnel dedicated to ensuring the surrounding neighborhoods are minimally impacted by the event
Have you checkedfor deed restrictions/CC&Rs which would prohibit this project
Not Applicable (N/A)
Date of the Event
09/27/2025
Event Hours
10:00 am - 6:00 pm
Event Location
105 E. Port Hueneme Rd
Expected Crowd Level
10000
Owner’s Name
Port of Hueneme
Owner’s Address
105 E. Port Hueneme Rd
Owner’s Signature Date
07/15/2025
Applicant’s Signature
N. Randy Latimer
Applicant’s Signature Date
07/15/2025
Attachment B
Agenda Item No. 13 Page 11 of 47 CC Agenda 09-02-2025
Event Site Plan
Certificate of Insurance
Event Operational Program
11184
Event Site Plan
11185
Certificate of Insurance
--
null
Agenda Item No. 13 Page 12 of 47 CC Agenda 09-02-2025

AFFIDAVIT
I hereby certify, under penalty of perjury, that I am the property owner or am authorized by the property owner(s) to submit this application. I further certify that this application has been prepared in compliance of the Port Hueneme Municipal Code, that the materials are being submitted as a formal application for the request noted on this application and that the statements and information above referred to are, to the best of my knowledge and belief, in all respects true and correct.

Owner’s Signature: Date:

Please Print Name:

Owner’s Address:

Applicant’s Signature: Date: 7/9/2025
For Staff Use Only
Date Received: By: Fee Paid:

Case No. Approved Denied
Name of Applicant: Port of Hueneme Banana Festival
Name of Business: Port of Hueneme Banana Festival - Non Profit Address of Business: 105 E Hueneme Rd, Port Hueneme, CA 93041 Applicant’s Phone No.: 805.207.7814 Email: [email protected] PROJECT DESCRIPTION:

Project Location: Surfside Drive and Market Street - All Beach Parking Lots Zoning:

Present use of Property: City Streets and Public Parking Lots Have you checked for deed restrictions/CC&Rs which would prohibit this project? Describe in detail the nature of the development or purpose for which the building, structure, improvement or premises is to be used (please attach additional sheets and plans if necessary):

Using Surfside Drive and Market Streets, along with the Beach Parking Lots to support the activities of the 2025 Por of Hueneme Banana Festival. Portions of Surfside Drive and Market Street will be utilized as a static car display (see map). The Beach Parking lots will be utilized to accommodate event parking. The street area in front of Wharf Plaza will be set up with a DJ - Wharf Plaza will remain accessible to the public and will not be restricted. We have prepared a noise mitigation plan for this event and will have event_ personnel dedicated to ensuring the surrounding neighborhoods are minimally impacted by the event .

City of Port Hueneme
Community Development Department,
Planning Division
Special Use Permit
Agenda Item No. 13 Page 13 of 47 CC Agenda 09-02-2025
250 N. Ventura Rd., Port Hueneme, CA 93041 ∙ Ph. (805) 986-6500, Fax (805) 986-6675 ∙ www.cityofporthueneme.org Q:Forms/2017 Applications/Special Use Permit
Agenda Item No. 13 Page 14 of 47 CC Agenda 09-02-2025

EVENT OVERVIEW FOR SPECIAL USE
PERMIT
2025
Randy Latimer
NRL and Associates
Agenda Item No. 13 Page 15 of 47 CC Agenda 09-02-2025

CAR SHOW AND MAIN FESTIVAL
Event Date: Saturday, September 27, 2025
Event Start Time: 10:00 am
The Port of Hueneme Banana Festival is a cultural celebration offering a diverse mix of food, music, shopping, and activities showcasing the fabulous Port of Hueneme.

This premier experience includes an incredible outdoor setting complemented by scenic beaches, vendor booth shopping, cultural foods, and many other inviting attractions that make the Festival a top event and destination. The festival venue is in the Port of Hueneme and is expected to attract crowds of more than 10,000 people during the one-day event.

The event consists of the main portion of the Festival occurring on the Sunkist Lot of the Port. A static car show display will be set up on Surfside Drive and Market Street (depicted on maps), where arriving guests will pass through numerous vintage vehicles on their way into the main Festival. In addition to the vintage cars, arriving attendees will be greeted by a D.J., and small acoustic-style music bands and dancers will perform in the roadway space.

Static Car Show
A car show will be set up on Market Streets and Surfside Drive as an added component of the Banana Festival. Car show participants will bring their vehicles into the static show space and park them as directed by event personnel. Car show participants will be required to adhere to the following rules:
• Once parked, the vehicle must remain stationary until the designated end of the event
• No alcohol allowed in the car show area
• Sidewalks must remain clear for pedestrian movement (Easy Ups on the public sidewalks are prohibited) – All walkways will remain clear to allow for pedestrian and ADA access
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Car Show Details and timeline
• 130 vehicles max
• 7:00am – “K” rail set on Market Street at Anacapa View Beach Homes (Hard Closure monitored by PHPD)
• 7:00am – 0900 - Vehicle “roll-in” and registration (enter W/B on Surfside Drive)
• 9:30am – “K” rail closure at Surfside and Entrance to Surfside 1. (Hard closure manned by PHPD CSO)
• 3:30 pm – Car show awards
• 4:30 pm – Car show end ( Exit E/B Surfside Drive)
Live Music and DJ
The southwestern portion of Surfside Drive at Market Street will serve as a small performance area featuring a DJ, dance groups, and limited music performances by individuals or small ensembles.

To ensure that the amplified music from this location is not a nuisance to surrounding residents, Festival Organizers will:
• Monitor sound levels utilizing a decibel meter throughout the event • Communicate with the Port Hueneme Police Department to address any complaints or concerns related to the amplified sound
Roadway Closures
Banana Festival organizers will work with the Port Hueneme Police Department and Port Hueneme Police Department Explorers to facilitate the safe closure of the street before, during, and after the event to ensure pedestrians and vehicles move safely around the event space.

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The following Traffic Control Devices will be utilized to ensure proper preparatory signs are placed and proper closure devices are utilized per the State’s MUTCD:
• Portable message display trailers
• Directional signage
• “Concrete “K” – rail
• Unformed Police Officers
• Unformed Explorer Scouts
• Social media announcements and updates
• Event website announcements and updates
Street Closure Plan – Overall map
Agenda Item No. 13 Page 18 of 47 CC Agenda 09-02-2025
To accommodate the static vintage car display and
performances at on Surfside Drive, the Banana Festival
organizers are requesting the following street closures:

1. Market Street closed between Surfside Drive and
Seaview Street
a. Manned Soft closure ( Barricades only) at
Seaview Street
b. Hard closure at the southern (Concrete “K”-rail)

2. Surfside Drive closed from Market Street to
Shoreview Drive (west side of intersection)
a. Manned Hard closure at the west portion of
Shoreview Drive (Concrete “K” – rail and
“Road Closed” sign
Two digital sign boards will be deployed by the Port one week prior to the Festival.

Locations are as follows:
• S/B Ventura Rd at Clara Street that reads
*“Street Closures Ahead – Expect Delays” –“Free
Parking Beach Lots”
• W/B Hueneme Road east of Ventura Rd that reads
*“Street Closures Ahead – Expect Delays” –“Free Parking Beach Lots
Agenda Item No. 13 Page 19 of 47 CC Agenda 09-02-2025
To help visitors with directions and parking, we are requesting permission to place 65 18" 24" signs along the side of Channel Islands Blvd and Ventura Road. Signs will not be placed where they interfere with vehicle and pedestrian movement or line of sight. The signs will be placed no sooner than 9 am Friday, September 22, and shall be removed no later than noon, Monday, September 29.

Traffic Control Points
Port Hueneme Police Department Officers and Explorer Scouts will man the following traffic control points:
• Soft closure at Market Street and Seaview Street
• Hard Closure at Market Street south of Seaview Street (entrance to condos) • Hard closure at Surfside Drive and Shoreview Drive
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Shuttle Bus Operations
ADA- capable – 20-passenger shuttle buses operated by Pegasus Transportation will shuttle festival goers from 9:00 am to 6:30 pm. Shuttles are free and will pick festivalgoers up after parking.

Festival staff and volunteers will man all shuttle stops. All staff and volunteers staffing lots will wear yellow traffic vests.

Shuttle Route

1. Pickup – Lot A

2. Pickup – Lot B

3. Pickup – Lot C
2025 BANANA FESTIVAL SHUTTLE AND PARKING MAP
Agenda Item No. 13 Page 21 of 47 CC Agenda 09-02-2025

4. Pickup - Lot E

5. Direct to Surfside “K” rail for turn-a-round and drop passengers on the south side of the street.
*ALL SHUTTLE PICKUPS AND DROP-OFFS WILL OCCUR WITHIN

RESPECTIVE PARKING LOTS
Ride Share/Taxi
Ride share and Taxis will drop off and pick up at 105 E. Port Hueneme Road
Main Festival
The main portion of the Banana Festival is set up in the Sunkist Lot of the Port of Hueneme. This area hosts a variety of food and retail vendors, resource vendors, a main stage featuring live bands, static displays, live art exhibits, a kid’s zone, boat and land tours of the Port, and much more.

Food and Retail Vendors
Over 70 food and retail vendors will be situated throughout the Festival. All food and beverage vendors have been permitted through the County of Ventura. Food and retail vendors will promote the Festival’s “banana” theme by offering various bananarelated items.

Resource Vendors
Various local resource vendors will be present to provide information and resources to our attendees. Many of the vendors offer free or reduced-cost services to our local community vendors.

Agenda Item No. 13 Page 22 of 47 CC Agenda 09-02-2025
Live Music
The main stage will host four of our local bands who will play a variety of music from reggae to pop and calypso. The stage will also be the centerpiece for Port officials to highlight certain aspects of the Port and the Festival.

Static Displays
Static displays play a major role in the Port’s Festival as they give the public an opportunity to view various tools and equipment the Port utilizes to perform its operations. Displays such as cranes, tractors, and container movers are often components of the displays. The Port also highlights many of the imported vehicles that pass through the Port.

Live Art Exhibits
A popular attraction at the Festival is the live art exhibits. One pavilion serves as an interactive experience where kids can create Festival-themed art pieces. Another pavilion hosts a local artist who will transform a blank shipping container into a Portthemed art piece.

Kid’s Zone
Our Kid’s Zone consists of several inflatable bouncers, a bungee jump, and a rockclimbing wall. This area is supervised by trained staff and festival volunteers.

Land and Boat Tours
Port tours will be available for festival attendees wishing to view any operations taking place that day. This is a rare opportunity to see the Port from the sea as the Sunfish boat from Channel Islands Expeditions, and the Coroloma from Hook’s Sportfishing takes you on a tour in and around the Port.

Guests can also tour the Port by land on a comfortable Starline Tours double-decker motorcoach.

Agenda Item No. 13 Page 23 of 47 CC Agenda 09-02-2025
Photo ID will be required for all adults participating. Minors must be accompanied by an adult. Waterside Port tours and land tours are every half hour. All tours are first come, first serve. Visit the Port Pavilion onsite at the Festival for signups.

Main Festival Map
Banana Festival Combined Map
Agenda Item No. 13 Page 24 of 47 CC Agenda 09-02-2025
VIP/VENDOR PARKING and TOUR BUS DROP OFF
(Northern entrance of Sunkist lot – Enter from
Market Street)
*Tour buses park in western portion of Sunkist
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NOISE MITIGATION PLAN
To address community concerns and ensure compliance with the City of Port Hueneme’s expectations, the Banana Festival team has developed the following Noise Mitigation Plan. The goal is to minimize the impact of sound on nearby coastal residents while preserving the festive atmosphere of the event.

Primary Sources of Sound:
• Main Stage performances in the Sunkist Lot (live bands throughout the day) • DJ station and dance groups at Wharf Plaza (Surfside & Market) • Small acoustic groups along Surfside Drive
• Public address announcements (safety, lost and found, emergency communication)
Mitigation Measures:

1. Decibel Monitoring
o Sound levels will be monitored throughout the event using calibrated decibel meters.
o Festival staff will perform sound checks prior to opening and will monitor boundary areas near residences.
o Target threshold: 65 dB or less at residential perimeter locations.

2. Speaker Orientation
o All amplified sound equipment will be directed away from coastal homes and angled toward the center of the event footprint.
o Wharf Plaza sound will be limited to low-volume ambient music suitable for pedestrian areas.

3. Sound Time Limits
o Amplified sound will be limited to the hours of 9:00 AM to 5:00 PM. o No sound checks or amplified music will occur before or after these hours.

4. Volume Control
Agenda Item No. 13 Page 26 of 47 CC Agenda 09-02-2025
o The DJ and acoustic areas will maintain background-level volume to avoid projection into surrounding neighborhoods.
o Main stage sound levels will be actively managed by sound technicians throughout the day.

5. Community Outreach
o Notification postcards or flyers will be distributed to adjacent neighborhoods at least two weeks prior to the event.
o Community contact information will be posted on the event website and social media.
o A phone number will be provided for real-time noise concerns on event day.

6. Dedicated Noise Liaison
o Medallion Protective Services will assign an on-site Noise Liaison to monitor sound levels and respond to complaints.
o Any reported issues will be logged and corrective actions taken promptly.

7. Coordination with Public Safety
o Festival organizers will coordinate with the Port Hueneme Police Department regarding sound monitoring and compliance.
o Staff will be available for walk-throughs or decibel checks with City personnel upon request.

By implementing the above strategies, the Banana Festival is committed to producing a successful, respectful event that prioritizes community quality of life and minimizes sound disruptions.

Agenda Item No. 13 Page 27 of 47 CC Agenda 09-02-2025

EVENT OVERVIEW
Event Date: Saturday, September 27, 2025
Doors Open: 10:00 am
The Port of Hueneme Banana Festival is a cultural celebration offering a diverse mix of food, music, shopping, and activities showcasing the fabulous Port of Hueneme.

The event consists of the main portion of the Festival occurring on the Sunkist Lot or the Port. A static car show display will be set up on Surfside Drive and Market Street, where arriving guests will pass through numerous vintage vehicles on their way into the main Festival. In addition to the vintage cars, arriving attendees will be greeted by a D.J. and small acoustic-style music bands and dancers.

Festival information can be found at www.bananaportfest.com.

Agenda Item No. 13 Page 28 of 47 CC Agenda 09-02-2025
The purpose of this plan is to provide general operational information to festival staff, local public safety, and the various entities that play a vital role in the safe and orderly execution of the Port of Hueneme Banana Festival. With the understanding that any plan cannot account for every conceivable circumstance, it is intended to address commonly known safety and operational concerns and provide direction to festival staff, security, and first responders.

Festival Timeline (Day of Event)
0400 – Street closed to traffic
0530 – Lot opens / Team Arrives
0545 – Team Briefing
0600 – Vendor Load-In
0800 – P.D. Explorers Begin Traffic Control
0900 – All Vehicles Off Lot
0900 – Shuttle Service Begins
0900 – Event Security Brief
1000 – Gates Open
1000 – Crowd Control Begins
1630 – Alcohol Sales End
1700 – Festival Close
1830 – Last Shuttle
Agenda Item No. 13 Page 29 of 47 CC Agenda 09-02-2025

CROWD MANAGEMENT OVERVIEW
Security activities for the Port of Hueneme Banana Festival Event will be conducted through a unified command structure. The U.S. Coast Guard has overall law enforcement authority of the facility. Event operations will be coordinated through the Port of Hueneme's Harbormaster and officers. Medallion Protective Services Security will perform site security. The Port Hueneme Police Department is the local law enforcement agency that will respond if a law enforcement presence is needed.

The Port Hueneme Police Department will have officers deployed at the event site on the day of the event.

Medallion Protective Services will have unarmed private security guards stationed at strategic locations around the event site. Medallion Security will also have TWICcarrying security guards to control access to the secured area of the Port. Security will report suspicious or criminal activity to their supervisor, who in turn will report directly to the Port Hueneme Police Department via two-way radio or 9-1-1. Security guards have been given a proactive direction to address any alcohol violations.

Security guards have been instructed to provide high-visibility services in and around the festival site. Security guards are not expected to perform physical arrests or physical detentions while providing services at the Festival. They will report any activities requiring an elevated and/or physical response to the Port Hueneme Police Department via radio or telephone.

Pre-Event Briefing
Each Section Coordinator/Leader will conduct a section briefing with elements of their team. The coordinators will discuss key functions of their assigned areas of responsibility and will ensure that the goals and objectives of their specific roles are clear.

The Operations and Security Manager will conduct pre-event briefings with all security and enforcement officers to ensure clear and concise communication throughout the day's event.

All event briefings will take place in the Festival Command Post.

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SECURITY AND SCREENING OVERVIEW
What can't you bring into the Banana Festival?
● Picnic baskets
● Outside food and beverage
● Cans or glass bottles
● Aerosol Cans
● Outside Alcohol
● Illegal drugs or substances
● Banners or flags on poles
● Laser pointers
● Lawn chairs
● Skateboards, skates, scooters, or
hoverboards
● Bicycles or electric scooters
● Kites
● Hula-hoops
● Frisbees
● Stadium seats
● UAVs/Drones
● Other carry-in items determined
by management
● Firearms
● Knives
● Weapons or objects that could be
used as weapons
● Fireworks
● Pets (except service animals)
Public Awareness
Our website currently lists all the prohibited items that are not allowed at the Festival. We will also be posting the above signs at all shuttle stop locations and at all entry gates. This will assist the screening process in running as smoothly as possible. We have made our guests aware before arrival that they will be searched before entering our event, and failure to allow screening will result in denial of entry.

If a guest refuses to comply with our established screening procedures, the screener will contact the security supervisor. The security supervisor will communicate that screening is required before entry. This will be conducted in a courteous, professional, and nonconfrontational manner. If the supervisor is not immediately available, the screener should politely ask the guest to stand aside from the screening line to allow others to pass. If the police officers are present at the gate during this time, officers may be asked to explain Agenda Item No. 13 Page 31 of 47 CC Agenda 09-02-2025
the procedures to the guest.

These guidelines are just that – a guide to help everyone make an educated and rational decision during the screening process. Exceptions: There will be exceptions to these rules, such as a syringe being used by a diabetic or a small cooler being used to store breast milk. Please consider the circumstances when making a final decision.

We will have amnesty boxes (trash cans) at the screening checkpoint, which will allow guests to discard prohibited items. The guest may throw the item away or return it to their vehicle.

Armed Off-Duty Law Enforcement Officers
California law enforcement officers (LEO) will be allowed into the event with valid law enforcement identification. The Security Supervisor will contact Port Hueneme P.D. officers to verify the information so they can account for all individuals who are armed inside the event.

Concealed Carry Guests
Individuals with CCW (Concealed carry weapon) permits will not be allowed to enter the event with a weapon of any type.

Screening Procedures
Security guards will follow best practices procedures related to the effective walk-through magnetometer and handheld metal detector (HHMD) screening methods adapted from the U.S. Office of Homeland Security's "2016 Patron Best Practices Guide." Screeners will ask all guests to remove objects from their persons. These items include a wallet, cell phone, camera, hats, and keys. They will be allowed to keep watches, wallets, belts, jackets, shoes, and coins.
● Screeners will search bags, backpacks, strollers, folding chairs, and diaper bags for prohibited items.

Agenda Item No. 13 Page 32 of 47 CC Agenda 09-02-2025
● Guests in wheelchairs or strollers may be directed to a different line to accommodate such items.
● Every patron will walk through a metal detector to be screened unless they have a medical condition that prevents them from doing so.
● Patrons will place items not allowed through the detector in a basket on the adjacent table. These items will be visually screened for contraband. The items will always remain in the patron's eyesight. The items will be repositioned to the exit side of the metal detector, where the guest will recover their personal items. ● Bulky items such as large jackets or blankets should be removed and physically screened by hand.
● If a metal detector alarm sounds, the screener will ask the patron if all items have been removed from their pockets. If so, a "wand" or handheld metal detector will be used to confirm the location of the item. The patron will be requested to show or remove the item.
● At no time will a screener place their hands on an individual to perform a search of a guest.
● If an item of contraband is located, the security supervisor or police will be immediately notified.
● If a Handheld Metal Detector (HHMD) is utilized, the screener will follow the below procedure:
o Greet the patron courteously and advise the patron that he or she will be screened with the HHMD. Ask the patron to divest all metal items. o The screener shall instruct the guest to stand with his or her feet shoulderwidth apart, arms outstretched, and palms facing up and open. o The HHMD will be moved in a U-shape movement approximately 2 inches from the guest, beginning from one shoulder and ending with the opposite shoulder. This shall be repeated on each side, front and back. o If the alarm sounds, stop screening and proceed with a limited pat-down of the area in question. Then, rescreen the area again to make sure it is clear.

At the discretion of law enforcement, the disposition of the illegal or prohibitive item may be returned to a guest's vehicle.

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If law enforcement is not located at a gate when an illegal, suspicious, or prohibitive item is located, screeners shall remain calm and make every effort to contact a supervisor in the immediate area. Contact will then be made via radio with the appropriate personnel.

Pets
No pets of any kind are allowed inside the event site. Exceptions to this rule are service dogs for the visually impaired or service dogs in training.

Service Animals
Service Animals are required to be screened. You may ask the guest if the animal is a service animal. If the animal is not a service animal, entry will be denied. The screener should ask permission to search the service animal. The animal should be clearly identified as a service animal. In situations where it is not obvious that the dog is a service animal, Staff may ask only two specific questions:
(1) is the dog a service animal required because of a disability? and (2) what work or task has the dog been trained to perform? It is illegal to ask a guest, "What is your disability?" In addition, service animals are permitted throughout the festival grounds; however, this does not include emotional support animals, therapy animals, companion animals, or pets.
● Service animals must be checked in at the Front Gate. ● All service animals must always remain by the handler's side and must be harnessed, leashed, or tethered unless these devices interfere with the service animal's work or the individual's disability prevents using these devices. In that case, the individual must maintain control of the animal through voice, signal, or other effective controls.
● Service animals must be housebroken and should use the service animal relief area. (Designated on festival map).

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● Anyone bringing an animal will be responsible for and liable for any damage or injury caused by the animal.

PARKING AND SHUTTLE SERVICE
Shuttle Bus Service and Parking
Pegasus Transportation Services will provide a free shuttle bus service to guests. The service will run from Hueneme Beach Parking Lots A, B, C, and E. The shuttle service is free and will begin at 9:00 am and operate until 6:30 pm (Last Shuttle out). Signs will direct festival goers to shuttle pickup and drop-off locations. Shuttle buses will drop festival-goes off at the festival entrance at Surfside Drive and Market Street.

Hueneme Beach Parking Lots A, B, C, and E
The Hueneme Beach Parking Lot will be designated as general event parking. Festival volunteers and staff will manage access to the parking lots and direct them to the appropriate location in the lot and to shuttle bus locations. ALL EVENT PARKING IS FREE.

VIP/Entertainer Parking/Staff/ Vendor Parking
VIPs, entertainers, staff, and vendors will park in the designated parking lot at the northeast portion of the festival lot (entry from Seaside and Market Street). VIPs, entertainers, and vendors will be provided with a parking pass to gain access.

Disabled Parking
There will be designated disabled parking in the Beach Parking Lots. An ADA-accessible shuttle bus will ferry disabled passengers to the event site.

Tour Buses/Ride-Share and Taxi
Tour buses, will be directed to drop their passengers off in the VIP/ Vendor lot of the Agenda Item No. 13 Page 35 of 47 CC Agenda 09-02-2025
Festival
Tour bus drivers will be instructed to park in the VIP/Vendor lot after drop off. They should advise their passengers of the pickup time and ask them to meet at the drop-off location at a designated time. Tour buses should be moved so that they do not interfere with shuttle activities.

Ride Share and Taxi will drop off and pick up at 105 E. Port Hueneme Rd.

CROWD CONTROL OVERVIEW
Crowd control and security activities for the Port of Hueneme Banana Festival will be a joint effort between the Port Hueneme Police Department, the Port of Hueneme Harbor Master, and Medallion Protective Services Security. The Port Hueneme Police Department will oversee any activity warranting a law enforcement response.

The crowd control supervisor will remain mobile throughout the event site.

Harbormaster Officers will be deployed in and around the secure area of the Port and will monitor sea and land tour activity taking place as a part of the Festival.

Security Officers will monitor the access between the "secured" and "non-secured" areas between the Festival and the Port. Their primary mission is to restrict unauthorized access to the Port Facility.

Sea and Land Tours will occur as a function of the Banana Festival. Festival attendees must register for either tour at the Tour Check-in Tent located at the North (VIP) Entrance. Tour passengers will be provided with a tour ticket and will be granted "escorted access" to the Port Area.

Unescorted access is strictly prohibited!
Medallion Protective Services will have 15 unarmed private security guards stationed at Agenda Item No. 13 Page 36 of 47 CC Agenda 09-02-2025
the entrance and at strategic locations around the event site. Security will report suspicious or criminal activity to their supervisor, who in turn will report directly to the Port Hueneme Police Department Officers and or Harbormaster officers on the festival site.

Security guards have been given a proactive direction to address any alcohol violations.

Security guards have been instructed to provide high-visibility services in and around the festival site. Security guards are not expected to perform physical arrests or physical detentions while providing services at the Festival. They will report any activities requiring an elevated and/or physical response to Port Hueneme Police Officers assigned to the event. Medallion Guards do not have access to the secured area of the Port unless authorized personnel escort them.

The Operations and Security Manager will conduct pre-event briefings with all law enforcement and security personnel to ensure clear and concise communication throughout the day's event.

All event briefings will take place in the Festival Command Post.

Festival Command Post
The Port of Hueneme Banana Festival Command Post will be located at the western end of the Festival. All festival staff will check in and check out at this location.

Security guards will also utilize this area as a check-in point and may take breaks at this location.

All Banana Festival Executive Staff, Lead Persons, Harbormaster, Medallion Security Supervisor, and Port Hueneme Police Supervisor will carry portable radios for Agenda Item No. 13 Page 37 of 47 CC Agenda 09-02-2025
communication during the event. All Festival Staff will be instructed to direct appropriate questions to the appropriate Executive Staff member or Lead Person.

Communication with the Security Supervisor and Police Supervisor will be handled through the Festival's Operations and Security Coordinator. (*Refer to attached Staff Contact List).

Alcohol Service
There will be two beer booths and one margarita booth located inside the event. Guests over the age of 21 years wishing to purchase alcohol will be issued a designated armband after an I.D. verification.

A security guard will be stationed at each alcohol service location and will remain during the sales of alcohol.

Alcohol will only be consumed on the main Banana Festival Site and will not be allowed in the car show area. Security guards will monitor people exiting and will not allow them to carry alcohol off of Festival grounds.

All persons serving alcohol and working inside the alcohol booth will be over the age of 21 years and will display a valid RBS training card while serving. A proper I.D. check will be conducted on each guest wishing to purchase alcohol – an armband does not relieve the server from checking I.D.

Guests are limited to two drinks per purchase and may walk away with the two drinks. If the second person is present, that person's I.D. must be checked.

Alcohol-Related Issues
Police will respond to any incident involving a vendor selling alcoholic beverages to a minor. Once all information concerning such an event is obtained, Banana Festival Executive Staff will be apprised of the situation. Banana Festival Executive Staff will decide to close down any booth that dispenses alcoholic beverages.

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Minors caught in possession or consuming alcoholic beverages will be escorted from the event site by police personnel.

Adults committing alcohol-related offenses may be escorted from the event by police.

Banana Festival Executive Staff will be made aware of all ejections from the event.

Unruly or Disruptive Guests
It is the Banana Festival goal to produce a fun, family-friendly event. Arrests and guest ejections should be considered a last-resort solution. In the event of a hostile, unruly, or uncooperative guest, every measure should be taken to de-escalate the situation and handle the dispute at the lowest level. It is understood that some situations warrant immediate action and an appropriate police response will occur. The following matrix should be followed when dealing with such situations:
● Attempt to resolve the situation at the base level
● Contact the Section Coordinator for resolution
● Contact Security
● Contact Police
Injuries/ Trip and Falls
Port Property - All falls or any injury requiring medical attention will be documented in a Port of Hueneme Banana Festival Incident Report. If the victim refuses to cooperate, the minimum required information should be the name of the victim, the extent of the injury, pictures of the injuries, the location of the incident, and a photograph of the location of the incident.

Port Staff assigned to the event shall be notified in all cases. The staff members are required to document any injury occurring on Port property.

City of Port Hueneme Property - All falls or any injury requiring medical attention as a result of festival negligence should be documented. If the victim refuses to cooperate, the minimum required information should be the name of the victim, the extent of injury, Agenda Item No. 13 Page 39 of 47 CC Agenda 09-02-2025
pictures of the injuries, the location of the incident, and a photograph of the location of the incident.

Medical Emergencies and First Aid
A Medical and First Aid Station will be set up near the Festival Command Post, which is located near the event entrance. EMS personnel will staff the station. The EMS personnel will conduct medical assessments when needed and will determine what action is appropriate, which may include calling for additional EMS assistance or transportation of a patient to the nearest hospital for further treatment. EMS personnel will document patient care in accordance with VCEMS Policies and Procedures. If the victim refuses medical attention or cooperates, the minimum required information should be the name of the victim, the extent of the injury, pictures of the injuries, the location of the incident, and a photograph of the location of the incident. EMS personnel will be equipped with the following:

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● Oxygen tank and regulator
● Airway adjuncts,
● AED (Automated External Defibrillator).
● Cervical collars & spinal immobilization
● Bleeding control devices, including bandages and tourniquets ● Triangular bandages (slings)
● Instant Cold packs
● Adhesive Bandages, sports tape, and cohesive wraps for sprains ● Pulse-oximeter
● Blood Glucose meters
● Naloxone (Narcan for suspected narcotic overdose)
● Epinephrine (for suspected anaphylaxis and/or severe asthma) ● A portable wagon can be used to move EMS equipment if needed.

The onsite EMT team will be given a handheld radio to communicate directly with the event managers and police department. The EMS team will have the ability to monitor the event radio traffic for any assistance needed throughout the event footprint and respond appropriately. Anytime the EMS personnel are called to assist, security and event managers will be notified.

In the event additional medical resources are needed, EMS personnel will respond to the location of the EMS need and will assess the situation. If an emergency response is needed, responding resources will proceed to the Main Festival Entrance and will be directed from that point.

Ventura County Fire Department
Medical incidents or emergencies that warrant a higher level of response that the onsite EMT services will be handled by the Ventura County Fire Department. An onsite EMT will request an EMS response. EMT personnel will call 9-1-1 to request an EMS response.

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Lost Juveniles and Seniors
Lost juveniles will be brought to the Festival Command Post. Command Post personnel will contact officers assigned to the Festival and allow the officers to work on reuniting all parties involved. The description of the lost individual will be broadcast over festival radios. If the lost individual is not located within 20 minutes of the reporting, an announcement will be made over the festival stage P.A. System.

Protests/Unlawful Assembly
Should any gathering or protest take place outside the Port of Hueneme Banana Festival event, the mission will be to allow those in attendance to peacefully exercise their right to free speech and to assemble. Police presence will be in accordance with their policies. Absent excessive property damage or a danger to citizens or officers, the only proactive response will be to ensure that pedestrian and vehicle traffic flow continues uninterrupted during their protest (including blocking entrances to the event).

Emergency Evacuation
Historically, the Port of Hueneme Banana Festival has experienced crowds of more than 10,000 people during the entire day's event. The event site is a 105,000-foot parking lot and can easily become very crowded. The roadways leading into the event site can become very congested, especially during a critical incident. The potential crowding of the event site, coupled with the congested traffic flow surrounding the event site, demands special consideration for any evacuation, including earthquakes, bomb threats, civil disturbances, fire, terrorist activities, active shooters, chemical accidents, falling aircraft, or other similar occurrences.

Regardless of the probability of any one of these events, a contingency plan must be in place to effectively respond to a disaster at this location. The highest-ranking public safety official assigned to the event will begin the coordination of all activities necessary to prepare for any operation and make decisions regarding emergency activities at the
Agenda Item No. 13 Page 42 of 47 CC Agenda 09-02-2025
event site and the Port of Hueneme Banana Festival Organizers. All decisions should be the result of close consultation between the Police Department, Harbormaster, and Festival Executive Staff. Under most circumstances, the evacuation of the event site should be a joint decision between those officials. However, the final authority to evacuate or stop the event rests with the highest-ranking emergency services official in command of the incident [i.e., Police Incident Commander].

Prior to evacuation, a number of concerns should be considered:
(1) Preparation time
(2) Public safety
(3) Revenue loss or lawsuits which may result
Once the evacuation has begun and the event has been canceled, it will not be resumed even if it is learned that the emergency/incident will not occur.

There may be circumstances in which the public safety official making the evacuation decision should direct event patrons to remain stationary. These would be situations where the evacuation movement would hamper emergency operations or place the evacuees in a greater position of danger. The evacuation route will vary depending on the area of the emergency:

North End Incident - Event patrons can be directed to the southeast exit points South End Incident - Event patrons can be directed to the northeast exit points Depending on the type of the emergency, complete evacuation of the Banana Festival sites may be made by directing traffic north and south on Market Street and Surfside Drive.

In the event of an Active Shooter or Active Aggressor incident, the police department, security staff, all event staff, and volunteer staff will subscribe to the Avoid – Deny - Defend response to such incident. Each entity will have a vital role in ensuring Agenda Item No. 13 Page 43 of 47 CC Agenda 09-02-2025
the safety and evacuation of everyone within the venue:

Police Officers – First responding police officers will consider reasonable options to reduce, prevent or eliminate the threat.

Security Officers – Security Officers will immediately open or secure entry or exit points to the event depending on the location of the threat to facilitate the safe and rapid evacuation of the event site. Security officers are to be highly cognizant of directing event attendees AWAY from the immediate threat.

Event Staff –Event Staff Members will coordinate with members of their team to ensure egress points are open and will direct event attendees toward a safe location.

Volunteer Staff – Volunteer Staff will direct event attendees toward a safe location and assist with evacuation and reunification efforts.

It is imperative that ALL persons working at the Port of Hueneme Banana Festival be responsible for ensuring the safe execution of this event. Everyone is reminded to report ALL suspicious activity to a Key Staff person, Police, or Security, and should be reminded that if they
SEE SOMETHING - SAY SOMETHING!
Agenda Item No. 13 Page 44 of 47 CC Agenda 09-02-2025
VIP/Vendor/Artist
Parking
Free General Parking
/ Free Shuttle

PORT OF HUENEME BANANA FESTIVAL PARKING
MAP
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Agenda Item No. 13 Page 46 of 47 CC Agenda 09-02-2025

CITY OF PORT HUENEME NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Port Hueneme to consider an application by the Port of Hueneme – Oxnard Harbor District, 105 E. Port Hueneme Road, Port Hueneme, CA 93041, for temporary Special Use Permit (SUP) No.

PHSU-25-2 for a one-day public festival (“Annual Port of Hueneme - Banana Festival”) to occur on Saturday, September 27, 2025, from 10:00 a.m. to 5:00 p.m. The festival will consist of a static vintage car show with a DJ, food and retail vendors, recreational children’s area, live art exhibition area, alcohol service booths, a main entertainment stage featuring live entertainment, commercial/industrial mechanical equipment exhibits, land and boat port tours, and general informational booths within the Port of Hueneme’s Sunkist Parking Lot, generally located south of 105 E. Hueneme Road, and along South Market Street and West Surfside Drive.

SAID PUBLIC HEARING will be held as an in-person meeting on Tuesday, September 2, 2025, at 6:30 p.m., or as soon as possible thereafter. Any person may attend this public hearing in the City Council Chambers located at 250 North Ventura Road, Port Hueneme. All members of the public are privileged to attend and be heard on this matter by submitting written or live public comments.

ENVIRONMENTAL REVIEW: The proposed SUP is deemed categorically exempt from review under the California Environmental Quality Act under California Code of Regulations Title 14 §§15301, 15304 (e) 15308, and 15323, because it establishes rules and procedures to permit the operation of existing facilities; minor temporary use of land; ensures maintenance, restoration, and protection of the environment; and regulates normal operations of facilities for public gatherings. The SUP is, therefore, categorically exempt from further CEQA review under California Code of Regulations Title 14 §§15301, 15304 (e) 15308, and 15323.

ADDITIONAL INFORMATION on this project may be obtained from the Department of Community Development, City of Port Hueneme, 250 N. Ventura Road, Port Hueneme, California 93041, telephone (805) 986-6548.

Be advised, if you challenge the actions taken on the project described in this Notice in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this Notice, or in written correspondence delivered to the City Clerk at, or prior to, the public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate at this meeting, please contact the office of the City Clerk, at (805) 986-6503, or the California TDD Relay Service. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to allow participation. /s/Georgianna Nicole Alvarez, City Clerk
Published: August 19, 2025
Attachment C
Agenda Item No. 13 Page 47 of 47 CC Agenda 09-02-2025
DATE: September 2, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Kim L. Prillhart, Interim Community and Economic Development Director Jose Coyotl, Associate Planner
SUBJECT: ADOPT A RESOLUTION GRANTING PLANNED DEVELOPMENT PERMIT NO. PHPD-25-1 TO ALLOW MODIFICATIONS TO THE BOYS

AND GIRLS CLUBS OF GREATER OXNARD AND PORT HUENEME
LOCATED AT 590 EAST PLEASANT VALLEY ROAD AND FIND THE

EVENT EXEMPT FROM CEQA
RECOMMENDATION:

It is recommended that the City Council:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Adopt a Resolution approving Planned Development Permit No. PHPD-25-1 Boys and Girls Club of Greater Oxnard and Port Hueneme (Club); and

4. Find the project (Special Use Permit No. PHPD-25-1) to be categorically exempt from CEQA; and

5. Take such additional, related action that may be desirable.

BACKGROUND/ANALYSIS:

OVERVIEW:

The applicant, The Boys & Girls Club of Greater Oxnard and Port Hueneme (Club) is seeking permission through a Planned Development Permit (“PD”), to allow the following modifications: a reduction in required parking through administrative relief pursuant to Port Hueneme Municipal Code (PHMC) Section 10301(B)(6), supported by a recorded shared parking agreement with the Hueneme Elementary School District – Richard Bard Elementary School (Attachment B); conversion of a portion of the rear parking lot to create a secure outdoor playground and activity area; enclosure of a portion of the front landscape area for additional secure outdoor space; installation of new fencing, gates, exterior lighting, and playground equipment; replacement of existing walkways; slurry sealing and re-striping of the parking lot with ADA upgrades; and general landscape improvements. The project is located at 590 E. Pleasant Valley Road, Port Hueneme, CA.

Agenda Item No. 14 Page 1 of 49 CC Agenda 09-02-2025
Planned Development Permit No. PHPD-25-1 - Boys and Girls Club September 2, 2025

Page 2 ends

Physical Improvements
Exterior changes to existing building and site improvements to include a conversion of a portion of the rear parking lot to create a secure playground and outdoor activity area, and the removal of six parking stalls. The project will include the addition of playground equipment and a soft walking surface, as well as a new CMU fence along the perimeter of the property (south & west). There will also be fencing along a portion of the existing front landscaping /open space to create a secure outdoor activity area north of the building facing Pleasant Valley Road. The project also includes modifying the existing exterior lighting by replacing the wall-mounted lights with new lighting, adding post-mounted lighting, and removing and replacing existing walkways on a portion of the site. There will be a slurry seal and a re-striping of the parking lot, and an ADA parking stall will also be included. Three (3) trees will be removed and replaced with five (5) new trees at both the front and rear of the building.

Shared Parking Agreement
The club shares access from E. Pleasant Valley Road with the Richard Bard Elementary School. The club offers youth programs during regular weekdays and during the summer period. Table 1 of Attachment C summarizes the club’s operational schedule, along with the Richard Bard Elementary School operational schedule provided by school staff. The Shared Parking Agreement (Agreement) is between the Club and the Hueneme Elementary School District (District) and is included in Attachment B and covers both shared parking spaces and overflow parking spaces. The Agreement clarifies the hours of use, when parking can be used during events and on weekends, and when prior approval from the District is required.

California Environmental Quality Act (CEQA)
With regard to environmental review, staff recommends the Council find the project exempt from CEQA. The proposed Planned Development Permit is deemed categorically exempt from review under the California Environmental Quality Act under California Code of Regulations Title 14 §15301, as it involves minor alterations to an existing developed site with no expansion of use. The site is already developed, and the proposed shared parking agreement, fencing, gates, playground, and other site improvements are considered accessory to the primary use of the building. For these reasons, the project qualifies for a Class 1 exemption and is, therefore, categorically exempt from further CEQA review under California Code of Regulations Title 14 §15301.

With regard to the public hearing, the required notice was mailed to all property owners within 300 feet of the project boundaries.

FISCAL IMPACT:

None. This item does not require an expenditure of funds.

Agenda Item No. 14 Page 2 of 49 CC Agenda 09-02-2025
Planned Development Permit No. PHPD-25-1 - Boys and Girls Club September 2, 2025

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STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Support and establish programs and events that create a strong sense of community pride and a connection to our history and heritage Innovation & Opportunity
• Invest in new programs and technologies to strengthen our economy and attract innovation
ATTACHMENTS:

A. Resolution
B. PHPD-25-1 - Application Packet & Parking Agreement
C. Stantec Consulting Services Parking Study Dated 8/4/2025 D. Public Hearing Notice
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Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, DEEMING A PLANNED DEVELOPMENT PERMIT EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND
CONDITIONALLY APPROVING PLANNED DEVELOPMENT PERMIT NO.

PHPD-25-1 (THE BOYS AND GIRLS CLUBS OF GREATER OXNARD
AND PORT HUENEME) LOCATED AT 590 EAST PLEASANT VALLEY
ROAD
WHEREAS, A public hearing was held as required by law to consider issuance of a Planned Development Permit (“PD”) allowing the project known as the “The Boys & Girls Club of Greater Oxnard and Port Hueneme” located at 590 East Pleasant Valley Road; and WHEREAS, the proposed Project represents a discretionary action subject to the environmental review requirements of the California Environmental Quality Act (“CEQA”) of 1970, as amended (Pubic Resources Code § et. seq.), and by operation of § 15381 of Title 14 to the California Code of Regulations, the City Council of the City of Port Hueneme is deemed “Lead Agency” for the purposes of CEQA; and
WHEREAS, City staff has recommended the City Council find the Project exempt from CEQA as it establishes rules and procedures to permit operation of existing facilities; and is therefore categorically exempt from further CEQA review under California Code of Regulations Title 14 §§15301; and
WHEREAS, the proposed Project is deemed consistent with, and furthers the objectives and policies of the City’s General Plan and zoning regulations; and WHEREAS, the City Council considered the effects of the Project on the regional need for public services, and available fiscal and environmental resources before deciding on this matter; and
WHEREAS, City staff recommended conditional approval of the Project and Planned Development Permit Application No. PHPD-25-1.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: Under the provisions of PHMC Sections 10352 et. seq., the City Council finds and declares that:

A. Prior to rendering a decision on any aspect of the Project, the City Council duly considered the following:

1. All testimony, written and oral, received in conjunction with that certain public hearing conducted on September 2, 2025, which testimony, by this reference, is incorporated herein.

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CC Resolution No. ___, Page 2 of 6
B. That the Conditions of Approval specified in Section "G" below are reasonably related to the use of the premises for which this Planned Development Permit is to be issued.

D. That the following environmental findings are made based on upon the staff report dated September 2, 2025, and the project descriptions:

1. The Project is consistent with the City’s General Plan and its policies, including the Project’s land use designation as General Commercial Planned Development (C-1);

2. The Project involves property located within the City’s jurisdictional boundaries and the Project is surrounded by urban uses.

3. The PD property is not known to be listed by any regulatory agency as having value as habitat for endangered, rare, or threatened species.