the week of October 27 to perform the initial proposal review (recommended date and time of Tuesday, October 28 at 5 p.m.).
During this review, the City Council would determine which applicants will proceed to the interview phase. Staff recommends scheduling a special closed session meeting to hold interviews during the week of November 10 (depending on how many applicants, during the evenings of Thursday November 13 and potentially an additional date). This will allow for two weeks notice to applicants to prepare for the interview. Staff anticipates that the preparation of and awarding of a contract would require approximately 2 additional weeks, resulting in the anticipated contract award date of December 4.
The City’s current agreement for City Attorney services expires on November 5, 2025.
City staff has provided notice to the City Attorney’s office that the City Council is proceeding with a Request for Proposal for City Attorney services and that a new contract will be awarded to ensure no rollover of that current contract. The City Attorney’s Office has agreed to continue service on a month-to-month basis during this RFP process.
Under the proposed timeline, these services would continue on this basis for 1 to 2 months while the City completes this process.
FISCAL IMPACT:
Funds are currently included in the adopted budget for City Attorney services. Staff will include potential budget impact of the chosen proposal at the time of awarding the contract.
ATTACHMENTS:
A. Request for Proposals
Agenda Item No. 12 Page 2 of 25 CC Agenda 10-06-2025
CITY OF PORT HUENEME
250 N. Ventura Road
Port Hueneme, CA 93041
Attn: Frank Lee
Request for Proposals for
Professional Services
The City of Port Hueneme is requesting interested law firms to submit proposals to provide legal services for the City of Port Hueneme.
RFP Issued September 22, 2025
All Questions Must Be Received by 5:00 p.m. October 8, 2025 Proposal Due by 5:00 p.m. October 23, 2025
Evaluation Period Concludes November 17, 2025
Award Contract December 4, 2025
Attachment A
Agenda Item No. 12 Page 3 of 25 CC Agenda 10-06-2025
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I. CITY PROFILE
The City of Port Hueneme (the “City”) is a unique community along Ventura County's Gold Coast just south of the City of Oxnard and Channel Islands Harbor. The City serves a population of approximately 23,000 residents and covers a 4.5-square mile area that comprise the City limits and serves as home to the Naval Base Ventura County and the Port of Hueneme.
The City was incorporated in 1948 as a General Law city, and became a Charter city in 1996. The City operates under the council/manager form of government. Five City Councilmembers are elected at large by City residents for staggered four-year terms and serve as the City's legislative and policymaking body. The Mayor is selected annually from the Councilmembers. The City Manager is responsible for directing City affairs prescribed by the City Council. The City Manager also handles the administration of day-to-day activities of the City employees.
The City is organized into departments which provide a wide range of municipal services, including City Council, Administration, Community Development, Recreation/Community Services, Finance Department, Housing Department, Police Department, Water Utility and Public Works. The City is widely admired for the natural beauty of its beach, the largest commercial deep-water port between Los Angeles and San Francisco, the caliber of its public facilities, and the unifying theme of its public streetscape. Together, these ingredients provide the recipe for one of California’s most livable communities.
II. PURPOSE/OBJECTIVES
The City of Port Hueneme is seeking proposals from qualified law firms to provide legal services for the City of Port Hueneme.
The City Attorney is expected to assist the City by:
• Providing clear and concise legal advice and consultation as requested, to the Council and staff. Response is required within a mutually-agreed upon timeframe. • Attending regular and special City Council meetings and advising the Council on agenda items and procedural matters. City Council regular meetings begin at 6:30 p.m. on the first and third Monday of each month.
• Attending meetings of the Port Hueneme Water Agency and Housing Authority, and providing counsel on agenda items and procedural matters. • Providing General Counsel to the Port Hueneme Water Agency, Housing Authority, and Surplus Property Authority, and overseeing the activity of all sub-specialty attorneys working on the City’s behalf.
• Providing guidance and training with regard to the Brown Act, AB 1234, CEQA, Political Reform Act, Public Records Act, Redevelopment Law, Prop 218 noticing, Voter Initiatives and City Ballot Measures, and other legal requirements imposed by statute and common law.
• Drafting, reviewing or revising documents such as legal memos, contracts, ordinances and resolutions.
• Representing the City in litigation.
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• Providing legal advice and assistance to operating departments. • Performing legal research and advising on issues related to land use, including interpretation of the California Environmental Quality Act (“CEQA”). • Providing legal advice and assistance to Council and Staff with regard to interaction with state and federal agencies, county departments and special districts. • Researching and advising on municipal and other legal matters as requested by the City Council or the City Manager.
• Recommend specialist legal firms as needed and provide management of same. • Monitor pending and current legislation and case law as appropriate and inform City of items of interest; keep the City Council and City staff informed of significant developments.
• Promptly responding to calls, e-mails, and correspondence from the City Council and staff • Alerting the City in a timely manner on new State or Federal legislation or judicial decisions that may impact the City and proposing appropriate actions to assure compliance. • Reviewing City documents, policies, procedures, forms and templates to ensure compliance with current laws.
III. SUBMITTAL REQUIREMENTS
Interested firms should submit six (6) copies – one (1) unbound master and five (5) duplicates of the proposal in a sealed envelope, marked on the outside, “PROPOSAL FOR CITY ATTORNEY SERVICES” to:
City Clerk’s Office
City of Port Hueneme
250 N. Ventura Road
Port Hueneme, CA 93041
All proposals must be submitted to the City Clerk’s Office at 250 N. Ventura Rd. Port Hueneme CA 93041 by 5:00 P.M. on Thursday October 23, 2025. All proposals must be in the format specified, enclosed in a sealed envelope and clearly identified with proposal title, name of proposer, and date of proposal closure. Responding firms shall be solely responsible for any expenses incurred in preparing proposals in response to this request.
The City may select a Service Provider based on proposal alone or may narrow the field to the top firms based on strength of proposal, and then conduct interviews to finalize a selection. The City will then initiate contract negotiations with the selected Service Provider. Pending successful negotiations, the City will have the Service Provider execute the City’s Standard Professional Services Agreement (Exhibit A).
IV. MINIMUM QUALIFICATIONS AND SCOPE OF LEGAL SERVICES
The City’s governing body and administration expect the City Attorney to be service oriented, actively involved in the business of the City, creative in finding solutions and pro-active in helping Agenda Item No. 12 Page 5 of 25 CC Agenda 10-06-2025
RFP for City Legal Services Page 4 of 10
City officials and staff avoid legal pitfalls, as well as have experience and expertise in the following areas:
Respondents must meet the following minimum qualifications:
1. Be licensed to practice law in the State of California and be in good standing with the California State Bar.
2. Demonstrated experience serving as City Attorney, Assistant/Deputy City Attorney, or General Counsel for a California municipality or public agency.
3. No disqualifying conflicts of interest with the City of Port Hueneme.
Please provide the information requested in the RFP for each of the specialized practiced area for which you would like to be considered. These practices include:
• General Municipal Specialty, including but not limited to:
o General municipal law advisory
o Labor/employment
o Tax (federal, state, local)
o Election procedures and law
o Solid waste/recycling
o Telecommunications (advisory and administrative proceedings) o Code enforcement
o Disability issues/FEHA/ADA
o Bidding and procurement
o California Public Records Act
o Special Districts
o Cannabis
o Short-term rental enforcement
o Criminal code enforcement
o Police Department matters, including, but not limited to gun violence and restraining orders
o California Coastal Commission
• Litigation Defense, including but not limited to:
o Public entity tort claims
o Labor and employment matters
o Construction law/public works/prevailing wage matters o Writ litigation and appellate procedures
• Real Property, including but not limited to:
o Condemnation/eminent domain
o Unlawful detainer/eviction (commercial)
o Development/redevelopment
o CEQA/land use/environmental/hazardous materials
o Proposition 218 issues
o Real estate transaction/commercial document preparation Agenda Item No. 12 Page 6 of 25 CC Agenda 10-06-2025
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o Foreclosure
V. REQUIREMENTS FOR QUALIFIED PROPOSALS
A) Cover Letter - The cover letter shall include a statement of intent to perform the services and confirm that all elements of the RFP have been reviewed and understood.
B) Table of Contents - The table of contents shall identify the contents of the response in a format consistent with the requirements and format set forth herein.
I. Identification of Attorneys:
• The response to this RFP should include descriptions of the attorney or attorneys who would have primary responsibility for providing regular services under the proposal. For each attorney, the proposal should identify the qualifications, areas of expertise, and prior experience. References from comparable and representative public agency clients and the public agency’s teams should be included, with names and telephone numbers of three to five public agency clients which the firm is currently working with or has worked in the recent past.
II. Support Staff:
• The response should include information about the types of support staff, such as other attorneys, paralegals, and others in the firm who would be assigned to perform work for the City and whose time would be billed for such work. The response should include information about how the firm plans to utilize support staff within the City’s budget constraints.
III. Description of Services:
• The response should describe the services the firm proposes to provide, the firm’s overall experience with municipal law, any areas of specialty listed above, and any special qualifications that are believed to distinguish it from other law firms.
• Provide information concerning the City Attorney’s experience and qualifications directly related to the Services set forth in this RFP. Define the experience of the primary lead counsel, other key personnel and subconsultants.
Include resumes for all counsel and other key personnel, including subconsultants, who will comprise the City Attorney’s team. Demonstrate the relevant expertise and experience of each team member. The designated lead counsel shall be the primary contact with the City for the duration of the engagement. The City Attorney shall disclose in its submission all proposed subconsultants, including details regarding which tasks they would perform.
IV. Rates and Charges:
• The proposed means of compensation, including hourly rates or fees to be charged for each individual named in the proposal, should be listed. A schedule of the rates or amounts for all fees, charges, and expenses to be billed by each attorney or staff member should also be included. An estimated range of anticipated monthly charges the City may expect to be billed is highly desirable.
Include any services and/or items that are routinely performed at no cost, if any.
If a retainer is proposed, indicate the services that are included within the retainer.
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V. Availability and Commitment to Provide Services:
• The proposal should include an indication of the commitment to provide the services by the attorney or attorneys with principal responsibility for providing services to the City. In this context, the words availability and commitment should be taken in their broadest meanings, incorporating time, flexibility in scheduling, office location of the attorney or attorneys, and firm or personal policies and practices with regard to returning calls and meeting deadlines. Any significant time period required before beginning services should be noted.
VI. Approach/Methodology:
• Clearly describe the approach and methodology or methodologies your firm plans to use to carry out the specific Services. Indicate strategies, skills and/or services that distinguish your firm and make it the better choice for the City.
VII. Workplan:
• Describe how the City Attorney would structure the working relationship between the City Attorney, City Council, City Manager, department directors, and other members of City staff, including a proposed process for transmitting requests and other material to the City Attorney. Provide a detailed description regarding the expected response time for inquiries made by the City Council/City Manager, and the established systems/mechanisms utilized by the City Attorney to ensure timely responses to the City Council, City Manager, and City staff.
VIII. Knowledge of Ventura County Governmental Issues:
• The proposal should describe familiarity with unique issues facing local governments in Ventura County and the City in particular. Living or professional experience in Ventura County and in the City should be listed.
IX. Actual or Perceived Conflicts:
• Please list any political contributions of money, in‐kind services, or loans made to any member of the City of Port Hueneme Council within the last five years by the applicant law firm and all of its attorneys (including the attorney being proposed as City Attorney).
• Please list all public clients for which your firm currently provides legal services.
• Please list all public clients for which your firm has provided services over the last five years.
• For the proposed City Attorney, please specify current or known future professional commitments in order that the City may evaluate your continuing availability for providing legal services to the City.
X. Malpractice Claims & Disciplinary Action Legal Disclosure • Provide detail on any criminal indictments or convictions brought against the firm or its attorneys or civil judgements against the same within the past ten years. Please describe in detail each such indictment, conviction, or judgement.
Provide detail on any pending legal action, including disciplinary actions, alleging malpractice or violations of law against the firm or its attorneys. Please describe in detail each pending action and the potential liability of the firm or its attorneys. Also, provide information regarding any settlements or judgments Agenda Item No. 12 Page 8 of 25 CC Agenda 10-06-2025
RFP for City Legal Services Page 7 of 10
involving malpractice or violations of law entered into by the firm or its attorneys within the past five years.
Reasonable diligence to identify and disclose potential conflicts is expected of all firms submitting a response to this Request for Proposal. The proposal should also provide a statement or description of firm policy to address how conflicts of interest between two or more clients are avoided.
Additional Information. Statements submitted in response to the Request for Proposal may, but are not required to, provide additional information to assist a proper evaluation of the proposal.
Any discussions relating to suggested strategies to reduce costs for outside legal services are appropriate in this section.
Failure to comply with the terms of these provisions may disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any third party which documents any unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failure.
VI. CITY CONTACT
The City contact (Contact) for this RFP is the sole point of contact for this procurement. All communication shall be in writing and submitted to the Contact as designated below. Direct written questions and/or correspondence related to this RFP to:
Frank Lee, Human Resources Manager
250 N. Ventura Road
Port Hueneme, CA 93041
[email protected]
(805) 986-6510
VII. EVALUATION AND SELECTION CRITERIA
Qualified proposals shall provide a response to all sections of the RFP in a clear and concise manner. Submissions will be evaluated based on the responses to all provisions of this RFP.
The City Council will determine a procedure to review each proposal. Calls to submitting firms or attorneys and their references may be made to clarify material in the proposals. Based upon this review, the best qualified firms may be invited to a personal interview. Following the interviews, thorough background and reference interviews may be conducted. The City Council anticipates making a selection of a firm or firms that most closely address the City’s needs and budget, following a careful evaluation of all relevant information. Following notification of the firm selected, it is expected a contract will be executed between both parties within thirty (30) days of notification.
The following factors will be important in the selection process:
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RFP for City Legal Services Page 8 of 10
1. Responsiveness to the information requested in the RFP;
2. Understanding of the scope of services required;
3. Proposed solutions to the specific legal needs of the City of Port Hueneme;
4. Range and quality of services provided by the firm;
5. Depth and breadth of experience and expertise in the practice of law, most specifically in those areas most often encountered in municipal government operations;
6. Capability to perform legal services promptly and in a manner that permits the City Council and staff to meet established deadlines and to operate in an effective and efficient manner;
7. Cost of services;
8. References of past or current municipal law clients or municipal practice.
9. Quality and completeness of submittal.
The top-ranked firms may be requested to attend a meeting with the City Council to be interviewed. The interviews will allow the designated firms an opportunity to answer any questions the Council may have regarding their proposals. Participation in the interviews will be at no cost to the City. The City Council will make the final determination of the successful firm. Cost will not be the sole determining factor but may be considered during contract negotiations.
During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarification from proposing firms, or to allow corrections or errors of omissions. The City reserves the right to verify and information contained in proposals, including references, resumes, etc. The City reserves the right to investigate and research proposals, including facts and opinions that could be helpful in evaluating the capabilities of firms, whether or not they were specifically included in the proposals.
VIII. MISCELLANEUOUS PROVISIONS
A. Contract Award: The City Council, in negotiation with the successful firm representative/candidate, will come to mutual agreement upon contract term and conditions. A copy of the City’s standard Professional Services Agreement (“Agreement”) is attached as Exhibit A to this RFP and incorporated herein. By Submitting a Proposal, the Respondent agrees that it will enter into the Agreement using the attached form of the Agreement.
B. Cost of Preparing and Submitting Statements: All costs incurred in preparing and submitting the proposal is to be borne by the submitter, and not the City. In no event shall the City be liable for any cost whatsoever for the preparation or submittal of a response to this Request for Qualifications.
C. Proposals Become the Property of the City: Proposals become the property of the City and information contained therein shall become public property subject to disclosure laws Agenda Item No. 12 Page 10 of 25 CC Agenda 10-06-2025
RFP for City Legal Services Page 9 of 10
after Notice of Intent to Award. The City reserves the right to make use of any information or ideas contained in the Proposal.
D. Confidential Material: Proposer must notify the City in advance of any proprietary or confidential material contained in the submittals and provide justification for not making such material public. Such alleged confidential material must be conspicuously marked as such on the fact of the document prior to distribution to the City or any of its employees, agents, officers, or elected officials. The City shall have sole discretion to disclose or not disclose such material in accordance with the California Public Records Act, federal law, or judicial process, subject to any protective order which Proposer may obtain.
E. Rejection of Submittals: The City may reject any and all submittals and may waive any immaterial deviation in a proposal. The City’s waiver of an immaterial defect shall in no manner modify the Request for Proposal (RFP) documents or excuse the Proposer from full compliance with the specifications if he/she/it are awarded the contract. Proposals referring to terms and conditions other than the City’s terms and conditions may be rejected as non-responsive.
F. City’s Rights Reserved:
1. The City reserves the right to select the submittals(s) which in its sole discretion and judgment best meets the needs of the City.
2. The City reserves the right to award multiple contracts from this RFP.
3. The City reserves the right to reject any or all submittals and to waive technicalities and informalities when such waiver is determined by the City to be in the City’s best interest.
4. The City may modify this RFP by issuance of one or more written addenda.
Addenda will be posted on (October 13, 2025) and sent electronically to all proposers registered with the City. The City reserves the right to extend the due date.
5. The City reserves the right to meet with select proposers at any time to gather additional information.
6. The City shall not be liable for any pre-contractual expenses incurred by any Proposer, including but not limited to costs incurred the in the preparation or submission of Request for Proposals. The City shall be held harmless and free from any and all liability, claims, expenses whatsoever incurred by, or on behalf of, any person or organization responding to this RFP.
7. This RFP cannot identify each specific, individual task required to deliver the Services successfully and completely. The City relies on the professionalism and competence of the firms or attorneys to be knowledgeable of the general areas identified in the Scope of Work and to include in their proposals all materials, equipment, required tasks and subtasks, personnel commitments, man-hours, labor, direct and indirect costs, etc. The responding firms or attorneys shall not take advantage of any errors and/or omissions in this RFP document or in the City Attorney’s specifications submitted with their Agenda Item No. 12 Page 11 of 25 CC Agenda 10-06-2025
RFP for City Legal Services Page 10 of 10
proposals. Where such errors or omissions are discovered by the City, full instructions will be given by the City in the form of an addendum.
G. Public Records: All proposals submitted in response to this RFP become the property of the City and may be subject to public review through a Public Records Act request.
H. Exceptions: Proposer shall certify that it takes no exception to this RFP. If the Proposer does take exception to any portion of this RFP, the specific portion of the RFP to which exception is taken shall be identified and fully explanted. Same Agreement text may be considered for modification through the contract negotiations phase of the RFP; however, in no event will modifications be considered to any provisions not identified by Proposer as part of its response to this RFP.
I. Special Consideration: This RFP does not obligate or commit the City to award a contract, to defray any cost incurred in the preparation of a proposal pursuant to this RFP or procure or contract for work.
J. Right to Cancel: This solicitation does not obligate the City to enter into an agreement with any Proposer. The City retains the right to cancel in part, or in its entirety, this RFP at any time. No obligation, either expressed or implied, exists on the part of the City to make an award or to pay any cost incurred int ethe preparation or submission of a proposal.
If City cancels or revises this RFP, the City will notify all proposers in writing and post a notice of revision or cancellation on the City website.
K. Additional Information: City reserves the right to request additional information and/or clarifications from any or all proposers to this RFP.
Agenda Item No. 12 Page 12 of 25 CC Agenda 10-06-2025
Professional Services Agreement
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the ____ day of Month 20XX, by and between the City of Port Hueneme, (“City”) and __________, who individually may be referred to herein as a “Party,” and jointly as the “Parties.”
RECITALS
A. ________ is trained, experienced and competent to perform the services which will be required by this Agreement.
B. City desires to retain __________ to render professional services as set forth in this Agreement.
AGREEMENT
SERVICES
1. Scope of Services; Extra Work.
A. _______ shall furnish the services (the “Services”) described in the estimate attached hereto as Exhibit "A" and incorporated herein by this reference (the “Proposal”). _____ shall provide the Services at the time, place, and in the manner specified in the Proposal. To the extent that the time, place and manner are not fully set forth in the Proposal, the Services will be provided as agreed by the Parties or as required by the nature of the Services.
B. At any time during the term of this Agreement, City may request that ____ perform Extra Work. As used herein, Extra Work means any work that is determined by City to be necessary for the proper completion of the Services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. _____ shall not perform, nor be compensated for, Extra Work without advance express written authorization from City. _____shall perform the Extra Work in the manner specified in the Proposal, or if variations are found by the Parties to be desirable or necessary, in the manner described in the writing wherein the Extra Work is authorized.
2. Familiarity with Work.
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A. ______warrants that it has thoroughly investigated and considered the scope and nature of the Services, has carefully considered how the Services should be performed and fully understands the facilities and restrictions associated with performance of the Services under this Agreement.
B. Should _____, subsequent to the execution of this Agreement, discover any conditions that may materially affect the performance of the Services hereunder, it shall immediately inform City of such fact and shall not proceed without written instructions from City except at its own risk.
3. Standard of Care. Services shall be performed by ____ in accordance with generally accepted professional practices and principles and not less than the level of care and skill previously exercised by ____ in providing prior services to City.
By delivery of completed work, ____ certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws and the professional standard of care in California. ____ shall perform the Services in conformance to and consistent with that degree of care and skill consistent with the generally accepted professional standards prevailing at the time the work is performed.
4. Independent Evaluation. ____ is responsible for making an independent evaluation and judgment of all conditions affecting performance of the Services, including, without limitation, applicable federal, state and local laws and regulations, and all other contingencies or considerations. Information, opinions, reports, investigations, and other similar information provided by City relating to the Services is not warranted or guaranteed, either expressly or impliedly, by City.
5. Licenses.
A. ____ represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature, which are legally required to practice its profession as well as perform the Services.
B. ____ represents and warrants to City that it shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agenda Item No. 12 Page 14 of 25 Exhibit A CC Agenda 10-06-2025 Page 2 of 13 3 Professional Services Agreement
Agreement, any licenses, permits, insurance and approvals which are legally required of ____ to practice its profession.
C. ____ shall maintain a valid City business license.
6. Coordination of Services. All services shall be coordinated with the Community Development Director ("Director") or his designee and shall be performed under the jurisdiction of the Director.
7. City's Responsibility. City shall cooperate with ____ as may be reasonably necessary for ____ to perform its services. Director agrees to provide direction to ____ as requested regarding particular project requirements.
8. Correction of Errors. ____ agrees to correct, at its expense, all errors which may be disclosed during Director's review of ____ services.
COMPENSATION
9. Contract Sum. Compensation to be paid to ____ shall be in the amount and paid in accordance with the description set forth in the Proposal, Exhibit A. No payment will be made by City for Services performed without the prior written approval of City.
10. Payment.
A. ____ shall submit billings to City describing the work performed. ____ bills shall include a brief description of the Services performed, the date the Services were performed, and a description of any reimbursable expenditures (if provided for in the Proposal).
B. City shall pay ____ no later than 30 days after approval of the invoice by City staff.
PERFORMANCE SCHEDULE
11. Time of Performance. This agreement shall begin on September 3, 2021 and expire on December 31, 2024.
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12. Time of Essence. Time is of the essence in the performance of this Agreement.
COORDINATION OF WORK
13. Conflicts of Interest.
A. ____ (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the City or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of the Services. ____ further covenants and represents that in the performance of the Services no person having any such interest shall perform any services under this Agreement.
B. The City has determined that ____ is not a designated employee within the meaning of the Political Reform Act.
14. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of ____. Assignments of any or all rights, duties or obligations of the ____under this Agreement will be permitted only with the express written consent of City, which can be denied at its sole discretion. ____ shall not subcontract any portion of the Services without the advance express written authorization of City. If City consents to such subcontract, ____ shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law.
RECORDS AND REPORTS
15. Books and Records.
A. ____ shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements Agenda Item No. 12 Page 16 of 25 Exhibit A CC Agenda 10-06-2025 Page 4 of 13 5 Professional Services Agreement
charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to ____ under this Agreement.
B. ____ shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director or a designated representative of these officers. Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at ____ address indicated for receipt of notices in this Agreement.
D. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of ____ business, City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by ____, ____ representatives, or ____ successor-in-interest, unless confidential.
CONFIDENTIALITY OF INFORMATION
16. Confidential Information. Any report, information, exhibits, data, documents or materials given to or prepared by ____ under this Agreement shall be confidential and shall not be made available to any third-party person or organization by ____ without prior written approval of the Director.
INDEPENDENT CONTRACTOR
17. Independent Contractor. City and ____ agree that in the performance of the services, ____ shall be, and is, an independent contractor, and that ____ and its employees are not employees of the City. ____ has and shall retain the right to Agenda Item No. 12 Page 17 of 25 Exhibit A CC Agenda 10-06-2025 Page 5 of 13 6 Professional Services Agreement
exercise full control over the employment, direction, compensation and discharge of the persons assisting ____.
18. Employees' Pay. ____ shall be solely responsible for, and shall save City harmless from all matters relating to the payment of Consultant's employees, agents, subcontractors and subconsultants, including compliance with social security requirements, federal and State income tax withholding and all other regulations governing employer-employee relations.
19. Employees' Benefits. ____ acknowledges that ____ and ____ employees are not entitled to receive from City any benefits or rights afforded employees of City, including but not limited to, reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, or health, life, dental, long-term disability and workers' compensation insurance benefits.
20. ____ Not Agent. Except as Official may specify in writing, ____ and its agents, employees, subcontractors and subconsultants shall have no authority, expressed or implied, to act on behalf of City in any capacity, as agents or otherwise, or to bind City to any obligation.
INSURANCE
21. Insurance Requirements.
A. Policies. ____, at its own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
1. Workers Compensation Coverage. ____ shall maintain Workers Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, ____ shall require each subcontractor to similarly maintain Workers Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or nonrenewal of all Workers Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by ____for City. This Agenda Item No. 12 Page 18 of 25 Exhibit A CC Agenda 10-06-2025 Page 6 of 13 7 Professional Services Agreement
provision shall not apply if ____ has no employees performing work under this Agreement. If ____ has no employees for the purposes of this Agreement, ____ shall provide City with a signed Certificate of Exemption from Workers Compensation Insurance in a form acceptable to City.
2. General Liability Coverage. ____ shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. ____ shall maintain automobile liability insurance covering bodily injury and property damage for all activities of ____ arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. ____ Liability Coverage. ____C shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from ____ performance of the Services under this Agreement, whether such performance is by the ____ or by its employees, subcontractors, or sub consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) per occurrence.
B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
1. City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of ____, including Agenda Item No. 12 Page 19 of 25 Exhibit A CC Agenda 10-06-2025 Page 7 of 13 8 Professional Services Agreement
materials, parts or equipment furnished in connection with such work or operations.
2. This policy shall be considered primary insurance as respects City, and/or its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by City, including any self-insured retention by City, shall be considered excess insurance only and shall not contribute to ____ insurance.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against City, and its elected or appointed officers, officials, employees or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by City, except for non-payment of premium when ten (10) days' written notice will be provided.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions applicable to ____ must be declared to and approved by City. At City’s option, ____ shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
D. Certificates of Insurance. ____ shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement.
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22. Indemnity. To the fullest extent permitted by law, ____ shall indemnify, defend (with independent counsel approved by City) and hold harmless City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of ____ or the acts or omissions of an employee, agent or subcontractor of ____. In the event that a third party institutes such an action against City which pertains to the Services, whether ____ is named or not, ____ shall provide a defense of said action at its sole expense, and shall indemnify City from any costs or expenses related to said action and any judgments rendered therein. No settlement of such an action may occur without the express written consent of City. The provisions of this paragraph survive completion of the Services or the termination of this Agreement. The provisions of this section are not limited by the provisions of Section 24 relating to insurance.
MISCELLANEOUS
23. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between City and ____ with respect to the Services. All prior written and oral communications, including correspondence, drafts, memoranda, and representations pertaining to the Services, are superseded in total by this Agreement.
24. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provisions under this Agreement. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.
25. Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by a Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
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26. Controlling Law Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Ventura.
27. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party (or any third party institutes such an action naming City) arising out of this Agreement and/or the Services, the prevailing party as between City and ____ shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
28. Authority to Enter Agreement. ____ has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. ____warrants that the individual(s) who has signed this Agreement has the legal power, right, and authority to make this Agreement and to bind ____. City shall not be bound to this Agreement until such time as the City Manager has executed it.
29. Termination. City may terminate this Agreement immediately for cause. City may terminate this Agreement without cause upon fifteen days written notice of termination. Upon termination, ____ shall be entitled to compensation for services performed up to its receipt of the notice of termination. ____ may terminate this agreement by providing 60 days' written notice of termination to the City.
30. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: James Vega
City Manager
City of Port Hueneme
250 North Ventura Road
Port Hueneme, CA 93041
If to Consultant:
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31. Amendments. This Agreement may be modified or amended only by a written document executed by both ____ and City and approved as to form by the City Attorney.
32. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
33. Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
34. Non-liability of City Officers and Employees. No officer or employee of City shall be personally liable to the ____, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to ____ or to its successor, or for breach of any obligation of the terms of this Agreement.
35. Prohibited Interests. ____ maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for ____, to solicit or secure this Agreement. Further, ____ warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for ____, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
36. Equal Opportunity Employment. ____ represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of sex, marital status, race, color, religion, ancestry, natural origin, physical handicap, sexual orientation or domestic partnership status. Such nondiscrimination shall include, but not be limited to, all activities related to initial employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
37. Commencement of Services. ____ shall not commence performance the Services until this contract has been approved by the City and notification to proceed has been issued by the City Manager or designee. No payment will be made prior to approval of any work, or for any work performed prior to approval of this contract.
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SIGNATURES APPEAR ON FOLLOWING PAGE
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date first written above.
CITY OF PORT HUENEME ___________________
____________________________ By: _____________________________ James Vega, City Manager
ATTEST:
_______________________________
Georgianna Nicole Alvarez, City Clerk
APPROVED AS TO FORM:
_____________________________
Joan Smyth, City Attorney
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EXHIBIT “A”
Agenda Item No. 12 Page 25 of 25 Exhibit A CC Agenda 10-06-2025 Page 13 of 13 DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: REVIEW OF LOT COVERAGE STANDARDS
RECOMMENDATION:
It is recommended that City Council receive and file the report, and determine whether to direct staff to proceed with a potential modification to lot coverage standards by incorporating such a change into the City’s recently revised landscaping standards.
BACKGROUND/ANALYSIS:
Over the last two years the City has taken several steps to address parking concerns throughout the City, including a citywide parking analysis (included as Attachment A) that identified some immediate ways to address parking concerns, and some longer-term options that could be considered but may require additional research or preparation because of a need for code changes, additional budget, or to analyze unintended consequences. On June 16, 2025, as part of a discussion on additional steps that could be considered, the City discussed potentially reviewing lot coverage standards to determine if there was an ability to allow residents to add additional driveway or parking space in yards.
Staff has prepared a proposed adjustment to the lot coverage standards (Attachment A).
The proposed adjustment allows residents to utilize up to 20% additional front yard space for parking as long as permeable or semi-permeable (or comparable) materials are used (to mitigate impacts on stormwater runoff). However, before proceeding with consideration of adopting these changes, the lot coverage standards change will require additional review/coordination with the City’s recently adopted landscaping standards, as modifying lot coverage may impact the ability to meet the City’s adopted landscaping standards.
Staff is also coordinating updates to the City’s Landscape Design Guidelines (LDG), originally adopted on December 18, 2023, to ensure consistency with proposed changes to the zoning and landscape provisions of the Municipal Code. As part of this effort, the City’s contracted landscape architect will work with staff to develop up to three sample front yard landscape designs intended to serve as pre-approved options for residents seeking to expand their private driveways. These templates are intended to simplify the Agenda Item No. 13 Page 1 of 25 CC Agenda 10-06-2025
Lot Coverage Standards
October 6, 2025
approval process and promote compliance with the City's design and landscaping standards. The contract will also include preparation of a tree topping exhibit and other technical updates to the LDG. A draft of the updated LDG will be presented to the City Council for review and consideration at a future meeting. If the City Council wishes to proceed with considering this lot coverage standard modification and including it in the LDG update, staff recommends that Council authorize staff to contract with a landscape architect (estimated cost of $10,000) to incorporate this change along with other needed adjustments to the landscaping standards.
FISCAL IMPACT:
Sufficient funds for the estimated cost of $10,000 for the landscape architect contract are available in the Building and Safety Professional Services Account No. 101-331-5204.
STRATEGIC PLAN:
Primary Strategic Pillar(s) and Initiative(s):
Safe, Secure, & Beautiful Community
• Increase levels of safety awareness and education
ATTACHMENTS:
A. Proposed Lot Coverage Standard Adjustment
B. Neighborhood Parking Study
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Potential Modification to Lot Coverage Standard To Allow Additional Parking Opportunities Created: 2025-05-01 13:46:00 [EST]
(Supp. No. 35)
10226 Property maintenance.
A. General. For the purpose of this Chapter, "Property Maintenance" means the external components and their state of repair of any real property within the City, including, but not limited to, structures, accessory structures, landscaping, appurtenances, or any other aspects of real property which are visible from any public right-of-way.
B. Deficient Structures. It shall be unlawful and a public nuisance for any person owning, leasing, occupying or having charge or possession of any real property in this City to maintain such property in such a manner that any of the following conditions are found to exist thereon:
1. Buildings that are left in a state of partial construction after expiration of a building permit or buildings which are abandoned, boarded up, or partially destroyed;
2. Buildings which are susceptible to dry rot, warping or termite infestation as a result of unpainted, chipped or peeling exteriors;
3. Buildings which contain or house broken windows; or
4. Building exteriors which are maintained in such an unsightly, defective, deteriorated, or disrepaired fashion that the same causes significant diminution of the property values of surrounding property.
This condition includes, but is not limited to, unsightly and unnecessary markings, drawings, decorations, or graffiti on exterior surfaces which are visible from any public right-of-way; or any device, design, fence, accessory structure, clothesline, or vegetation which is unsightly by reason of its condition or location.
C. Property Nuisances. It shall be unlawful and a public nuisance for any person owning, leasing, occupying or having charge or possession of any real property or premises in this City to allow any of the following uses or conditions to exist upon such real property or premises:
1. Overgrown vegetation, dead trees, weeds or debris;
2. Storage or parking of equipment, machinery, or vehicles, either operative or inoperative, in front yards, unscreened side yards or any other yard areas not otherwise required by this Article which are visible from any public right-of-way; provided, however, operable campers, boats, automobile trailers, trucks of less than six thousand (6,000) pounds gross vehicle weight, and automobiles may be parked on a monolithic asphalt-concrete or portland cement slab or driveway which covers less than fifty (50) percent of the required front yard area and is connected to a public right-of-way by a curb cut.
However, up to an additional 20% of the remaining front yard area may be used for storage or parking of operable vehicles, and are directly connected to the driveway or curb if the surface is permeable or semi-permeable, or may be monolithic asphalt-concrete or portland cement slab, if the stormwater and non-storm related nuisance runoff is captured and retained on site to be filtered before being put back into the public right=-of-way;
Attachment A
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This Page Intentionally Left Blank
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1 TECHNICAL
MEMORANDUM
DATE: June 11, 2025
TO: Charles Cable, PE
City Engineer
City of Port Hueneme
FROM: Thomas Mericle, PE, TE
Principal
TKM Engineering
SUBJECT: Neighborhood Parking Evaluation – Data and Alternatives The City has contracted with TKM Engineering and their subconsultant, AllianceJB, to gather field data, evaluate alternatives, and prepare recommendations for addressing concerns about the lack of parking for residents in their neighborhood at various locations across the City. As a part of this effort, we have focused on seven evaluation areas shown in Figure 1 below.
Figure 1 – Parking Evaluation Areas
Attachment B
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2 The Parking Evaluation Areas in residential neighborhoods were named for ease of comprehension and are used in the report, including HOAs as follows:
A1: “Victoria-Marina” – Hemlock/Victoria and Marina/Victoria HOAs A2: “Pacific Collection” – Pacific Collection HOA
B: “Yankee Landing” – Yankee Landing HOA
C: “Bolker Park” – Sandpiper I and II HOAs
D: “Ponoma-Clara” – Seaside Walk, Anacapa Walk, Harbor Walk, Port Harbor Homes, and Mar Vista HOAs
Data Collection
This parking study analyzed supply and utilization across eight areas shown in Figure 1, examining both weekday and weekend parking patterns. The study collected data from both public and private parking spaces. Parking data was collected over the course of several weeks from January through March. The data collection goal was to determine peak parking utilization within the evaluation areas being studied. Parking counts were conducted during the middle of the day and the middle of the night on typical weekdays and weekend days. Parking counts were also conducted on days that would not be impacted by the City's street sweeping schedule.
Parking Observations
A summary of the most significant parking observations, related to both public and private parking, within Areas A, B, C, D, E, F, and Seaview, for both day and night, is provided as follows:
Area A1 (Victoria-Marina)
• On street public parking is approaching 100% at night and on street sweeping days.
• Some private driveway parking spaces are available in front of garage doors. • Private driveway areas at Laundromat doors could be signed to provide parking spaces at night.
• Area A1 parking appears to overflow into Area A2 and onto adjacent arterial roads.
• Catch basin curbs are painted red.
• Vehicles were observed to park at red curbs, curb returns, crosswalks, and fire hydrants.
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3 Area A2 (Pacific Collection)
• Close Driveway Spacing leaves many sets of curb lengths that are not usable for parking.
• Catch basin curbs that were red have been painted gray.
Area B (Yankee Landing)
• On street parking is approaching 100% at night and on street sweeping days. • Vehicles are prohibited from parking in shared driveways, except during street sweeping hours,
• Vehicles were observed to park at red curbs, curb returns, crosswalks, and fire hydrants.
Area C (Bolker Park)
• On street parking is approaching 100% at night and on street sweeping days. • Prohibited parking at the Bolker Park parking lots is 100% utilized at night. • Parking is prohibited at northern garages due to fire access, and garages are difficult to enter.
• Private parking spaces on Sharon Lane are numbered and likely assigned to residents.
• Parking is prohibited at private garage areas on Sharon Lane, and garages are difficult to enter.
• Some driveway parking spaces in front of the single family residence garages are available.
• Catch basins are painted red.
• Vehicles were observed to park at red curbs, curb returns, crosswalks, and fire hydrants.
Area D (Ponoma-Clara)
• On street parking is approaching 100% at night and on street sweeping days on internal streets.
• Driveways at the front of the residential properties are near 100% occupied at night.
• Catch basin curbs are painted red,
• Some vehicles were observed to park in lawns.
• Vehicles were observed to park at red curbs, curb returns, crosswalks, and fire hydrants.
Parking Lots E & F
• Lots were essentially empty at night.
• Lots were less than 50% occupied during day.
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4 Seaview Street
• Parking is approaching 80 to 90% occupancy at night and during street sweeping days.
• Adjacent on-site private property residential parking is nearly 100% occupied at night.
Overall Observations Applicable to All Areas
• About 20% of open garage doors were observed to have space for vehicle parking. About 80% of open garage doors were observed to include storage of materials, man caves, and children play areas. The freeing up of garage parking could free up on street parking.
• Implementation of AB 413 enforcement could cause parking disbursement to other areas of the city or the adjacent city.
• Warnings and/or enforcement of 72-hour parking restrictions could be implemented.
• Some streets in some neighborhoods could potentially be designated one way with installation of diagonal parking.
• Removal of some red carb areas could potentially add parking spaces.
Parking Data Summary
Peak residential neighborhood parking utilization for Areas A, B, C, D, and G (Seaview) occurred during weekdays and weekend nights. Peak parking utilization within lots E and F occurred during the day. Weekday and Weekend Peak Parking Supply and Demand Data are summarized in Table 1 and Table 2 below:
Table 1 – Peak Weekday Parking Supply and Demand
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5 Table 2 – Peak Weekend Parking Supply and Demand
The supply and demand data in the two tables above include adjacent streets such as Hemlock, Pleasant Valley, and Ventura, as well as the private parking lot areas off Seaview. Peak parking is during the night for residential area street and private parking, while peak parking is during the day for lots E and F.
Analysis
When looking at parking utilization, the industry standard is that the maximum desirable parking utilization is 85%, which provides for some available parking, but does not waste public resources to provide more parking. Many parking districts (such as the City of Ventura and the City of Pasadena) manage their parking program and pricing based on this 85% target. The data shows that Areas A1, B, and C, along with several streets in Area D, exceed 85% for public parking spaces, and are close to or over that amount for the private parking spaces. These are the primary areas within the City’s residential neighborhoods that will be evaluated.
Increasing parking supply by increasing the number of parking spaces within proximity to the residential areas with the highest demand will reduce or eliminate the issues associated with high parking utilization, illegal parking, spillover parking, increased traffic by drivers seeking a space, and driver stress. Parking supply can be increased by adding public parking, adding private parking, or adjusting parking regulations.
Adding Public Parking
There are several general techniques that should be considered to increase the public parking supply as follows:
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6 1. Remove red curb at drainage inlets. There are a few drainage inlets (catch basins) around the City that are painted red to prohibit parking adjacent to the inlet. This may have been done to improve drainage flow into the inlet and to make the basin available for intermittent cleaning. Because there is infrequent drainage flow that such parking would impact, and intermittent maintenance can be achieved through prohibiting parking with 72-hour notice, it is recommended that the red curb at these locations be removed. This would add a few spaces in Areas A1, B, C, D, and on Seaview, and could be prioritized for the highest utilization areas.
2. Install all way stop signs at key intersections in heavily parked neighborhoods to provide more parking where existing red curb has been installed to create intersection sight distance. When the all way stop is installed the full red curb for sight distance is no longer needed. The City could consider a pilot program for a few intersections and then monitor the impact and stop compliance to make sure the stop signs are being respected.
3. Marking crosswalks to be slightly narrower or closer in the intersection, while complying with Assembly Bill 413 (AB 413) provisions that require a 20-foot clear zone at the approach to marked and unmarked crosswalks. The configuration of existing access ramps would need to be considered, but this could add some curb parking area on a case by case basis.
4. Add angled parking along certain streets within the impacted areas where the street is wide enough to provide angled parking, or where a set of parallel oneway streets (couplets) could be implemented. Specifics on this technique are discussed in the specific area of alternative recommendations:
Adding Private Parking
Parking could be increased by allowing wider driveways and by allowing additional parking areas that are not directly in front of garages. Current Municipal Code Section 10226(C) addresses front yard parking restrictions. This section prohibits certain activities in front yards, including the parking of inoperable vehicles. Also, while not explicitly prohibiting all types of front yard parking, the code imposes limitations on the amount of hardscaping in front yard areas. For example, Ordinance No. 795 specifies that fixed concrete, asphalt, or similar monolithic landscaping shall not cover more than 50% of the required front yard area. This limitation indirectly restricts the amount of space available Agenda Item No. 13 Page 10 of 25 CC Agenda 10-06-2025
7 for parking in front yards. In order to implement this alternative, a change would need to be made to the Municipal Code.
Parking Regulations
There are some general parking regulations could be used to potentially free up parking spaces in neighborhoods that are being used for the parking of commercial vehicles, storage of personal vehicles, or storage of trailers. These regulations are discussed as follows:
1. Allow parking in front of their driveway. It is currently illegal for property owners or residents to park in front of their own driveway per California Vehicle Code (CVC) Section 22507.2. If allowed, through permitting. This would increase the number of available spaces by one per driveway. Implementing this would require the City to adopt an ordinance to create a permit system to allow the parking to comply with CVC requirements. This could have a significant increase to parking supply in the highest utilization neighborhoods such as area A2, C, and D.
Because implementing this would create a new permitting program with additional effort by the City and permit costs to the residents, the City could move to a complaint-based enforcement policy. This would allow residents to park adjacent to their own driveway, but they would be able to request enforcement if someone else parked in their driveway.
2. Prohibit commercial vehicle parking in residential neighborhoods. Currently, Sections 3265 and 3267 of the City Municipal Code prohibits the parking of truck tractors and tractor trailers on City streets. However, it does not specifically prohibit commercial vehicle parking. This prohibition could potentially open up a few parking spaces where there are commercial trucks taking up parking spaces.
Observations from the field data collection indicate that this is currently occurring only at a couple locations; and therefore, the number of parking spaces gained by implementing this type of prohibition would be minimal. Implementing this would require an Ordinance and the placement of signage at all entrances to the City.
3. Prohibit oversized vehicles in the City. The ban on oversized vehicles, including motorhomes and camping trailers, is not ideal because these types of vehicles occupy multiple parking spaces and pose safety concerns. Prohibiting them could potentially free up some parking spaces. This ban would require the City to issue Agenda Item No. 13 Page 11 of 25 CC Agenda 10-06-2025
8 permits for short-term parking, allowing residents to prepare for or conclude a trip. Typically, these permits are valid for no more than 2-3 days. Observations from field data collection indicate that this is currently happening only at a couple of locations; therefore, the number of parking spaces gained from implementing this prohibition would be minimal. Implementing this measure would require an Ordinance and the installation of signage at all entrances to the City.
4. Enforce the 72-hour parking law. California Vehicle Code 22651(k) states that a vehicle is only allowed to park in the same spot on a public street for up to 72- hours (3 days). This CVC section provides the legal authority for law enforcement to remove vehicles that have been parked in the same location for more than 72 consecutive hours. Vehicles parked beyond this time may be issued a warning, cited and/or towed, even if they have a residential parking permit for that area. The enforcement is only allowed if a local ordinance has been adopted to implement the state law. The City’s Municipal Code section 3280 provides this approval; however, due to the City’s weekly street sweeping schedule, a 7-day version of this parking law is essentially already in place since vehicles have to be moved every 7 days due to the Street Sweeping No Parking regulations.
5. Prohibit the parking of unattached trailers in the City. Currently, Sections 3265 and 3267 of the City Municipal Code prohibits the parking of truck tractors and tractor trailers on City streets. However, there is no current provision for other types of trailers, such as work trailers, RV trailers, or boat trailers. Observations from the field data collection indicate that this is currently occurring only at a couple locations; and therefore, the number of parking spaces gained by implementing this type of prohibition would be minimal. Implementing this would require an Ordinance and the placement of signage at all entrances to the City.
Specific Study Area Parking Improvement Alternatives
This section will discuss potential parking improvement measures to be considered for implementation within each of the areas studied, and will focus on these primary impacted areas:
• Area A1 – Victoria-Marina
• Area B – Yankee Landing
• Area C – Bolker Park
• Parts of Area D – Ponoma-Clara
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9 Area A1 – Victoria-Marina Parking Improvement Alternatives Parking Improvement Alternatives within the Victoria-Marina neighborhood are discussed as follows:
Adding public parking
1. Provide additional parking along the roadways adjacent to the area. The estimated additional parking spaces gained would be up to 26 spaces. a. Victoria Avenue is wide enough along the northbound side of the street to provide on-street parking while preserving the two northbound travel lanes and the northbound bike lane. Intersection sight distance would need to be provided near Marina Drive to provide visibility for vehicles entering onto Victoria Avenue from Marina Drive, but 20-25 spaces could be provided. Here is a sample cross-section (east half of Victoria):
b. Hemlock Street has one location just east of Victoria Ave. where there is about 31-feet of red curb at a drainage inlet. This can be removed to make space for at least one more vehicle.
2. Provide more interior street parking. The streets in the area are generally 40-feet wide with parallel parking on both sides and no driveways except for alley access driveways. We studied ways to add parking by converting one side to angled parking.
Consider adding angled parking along one side of four of the north-south streets within the area by implementing one-way couplets using Yardarm Ave, Spinnaker Ave, Sextant Ave, and Rudder Ave. These north–south roadways can be restriped to provide 30-degree parking along one side of each street. However, it will not Agenda Item No. 13 Page 13 of 25 CC Agenda 10-06-2025
10 allow for two-way vehicle travel if the parallel parking is left on the other side.
Therefore, we would have to consider a one-way street, which could be coupled with another adjacent street; for instance, designating Yardarm Ave-Spinnaker Ave and Sextant Ave-Rudder Ave as one-way pairs. However, If the angled parking were placed and the parallel parking remains on one side, there would only be 15-feet clear (see figure below). The Fire Code typically requires at least 20-feet clear to allow for a fire truck to pass another one while fighting a fire. It is possible that the 15-feet would be acceptable because the units in this area have access from the front and the back of the properties. If acceptable, the estimated additional parking spaces gained would be approximately 17 spaces total for these 4 streets.
Adding Private Parking
1. Provide an extra private parking space in front of the laundromat area (between the garages and between the driveway parking spaces) at each of the 183 multifamily dwelling units within the area. This may require a slight widening of the driveways to provide a wider parking space (instead of 8 feet wide) for parking a vehicle, and may require additional space for a pedestrian path of travel. The number of additional parking spaces gained would be 183 spaces.
2. Encourage the two HOAs (Hemlock/Victoria and Marina/Victoria) to allow (if currently not allowed), and encourage property owners to share unused parking between the units so that unused parking can be shared from one unit to another.
This could be in a free or paid arrangement. The additional parking supply provided by sharing the parking could add as many as 129 spaces during nighttime peak demand.
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11 Other Considerations
The School Crossing across Hemlock St at Capstan Dr allows for parking all the way up to the crosswalk. State law now restricts parking within 20-feet of the crossing.
Constructing curb extensions would allow the 20-feet restriction to be reduced to a 15- feet restriction, and would provide better visibility and safety for pedestrians crossing.
Hemlock has an area of existing on-street parking along the north side of the street, and a no parking zone along the north side of the street that could be redesigned to provide additional parking, but the existing north side parking along Hemlock appears to be well utilized, and the north side of Hemlock is controlled by the City of Oxnard.
Area B – Yankee Landing Alternatives
Adding Private Parking
1. In this area, there are private areas adjacent to drive aisles and garages. Currently, parking is allowed occasionally when the street parking is prohibited for street sweeping. Current signs state:
“Parking is allowed for Yankee Landing Residents Only, & Only on Street Sweeping Days, between the hours of 6:00 AM – 7:00 PM.” This policy results in nearly 0% utilization of potential driveway parking spaces. We recommend that the HOA reevaluate their current policy and discuss with Fire and Code Enforcement to potentially allow parking in these areas more frequently, such as evenings and weekends, which would allow for greater use of this underutilized capacity.
Adding Public Parking
Additional street parking can be created by restriping roadways adjacent to the area.
1. Along Hemlock St., there is a long eastbound right turn pocket onto Patterson Rd. If this were to be redesigned to eliminate the gore area most of the right turn pocket adjacent to the fronting residential units, additional parallel curb parking along the south side of Hemlock could be provided (up to 14 spaces).
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12 This alternative could be broken up into two phases. The first phase would be to add parking from it’s existing end point to the beginning of the right turn pocket where the pocket is narrowed to less than 18 feet. This would add an additional 10 spaces.
The second phase would be to remove the entire right turn pocket when the street is resurfaced in conjunction with a project with the City of Oxnard. This would add an additional 4 spaces.
Area C – Bolker Park Alternatives
Adding Private Parking
1. Private parking could be increased by allowing wider driveways and by allowing parking on areas that do not block access to adjacent residents’ garages, similar to what has been previously discussed. The estimated increase in available parking would be 102 parking spaces.
2. Implement a numbering system for driveway parking to improve organization and flexibility in those areas controlled by an HOA. The Sandpiper I and II HOAs could manage these spaces, which could be shared, traded, or subleased among residents depending on need.
Adding Public Parking
1. Modify the current parking restrictions within the Bolker Park parking lots to allow residential parking overnight from 5 pm to 8 am. This would be consistent with current usage and remove a potential parking enforcement issue.
2. Add angled parking along the east side of Bolker Dr. between Sharon Ln. and Hemlock St. This street, from curb to curb is wider than other streets in the area at 50-feet from curb-to-curb. This allows for 45-degree angled parking. The east side would be more efficient because there are no fire hydrants on that side.
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13 Would add 2 spaces on the south section between Sharon Ln. and Bolker Way/Cir.
Would add 13 spaces on the northern section between Bolker Way/Cir. And Hemlock St. See the figures below:
The cross section would be as shown below and provides two way travel and fire clearance.
Area D – Ponoma-Clara Alternatives
Although parking within the entirety of this area is not near peak utilization (mostly due to a substantial amount of parking being available in the back portion of properties in the area, and also due to a substantial amount of parking being available on the southern-most and western-most streets within the area), there are several streets that are at high utilization. These streets are A Street, B Street, and C Street, which all exceed 85%. In addition, Ponoma and 3rd are close to 85%. We therefore have similar recommendations for increasing parking spaces along these streets and within the entirety of the area.
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14 Adding Public Parking
Additional street parking can be created by restriping roadways adjacent to the area.
The guards at the gate stated that they need 2 inbound lanes all the way to Ventura Rd during peak periods because of gate queuing. This would need to be verified with field observations and further discussions with the Port District and Naval Base.
1. Pleasant Valley Road near Ponoma St is much wider than other parts of the roadway. This presents an opportunity to provide some angled parking to increase the parking supply for the residents to the south. There is an existing delineated area that is currently being used as a pedestrian path. We are not sure who is using this path and if it is required to be maintained. If it has to be maintained, one of the two westbound vehicle lanes might need to be removed depending on the angle of the angled parking area. Initial review indicates that either 30-degree or 45-degree angled parking might work. If the pedestrian area can be removed, both vehicle lanes may be able to remain or 60-degree angled parking may be able to be used.
Angled parking on the north side adds approximately 25 45-degree angled spaces in the configuration above and the cross section in the figure below.
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15 However, the placement of angled parking on the north side is further away from the residents, and requires them to cross the street to get from and to their parked vehicles. It is suggested that a marked crosswalk be placed at the east side of the intersection of Pleasant Valley Rd and Ponoma St to facilitate safer crossing.
We also reviewed the placement of angled parking on the south side, but it is not as efficient due to intersections and driveways and would require much more roadway reconfiguration. See the cross section below.
2. Pleasant Valley Road east of the widened area may also be able to accommodate parallel parking along the north side, where there is a sidewalk. However, this would require the removal of a second vehicle lane. As discussed above, the traffic volumes and gate queuing would have to be further evaluated to determine if this is possible. The cross section below shows the potential configuration. This would add approximately 44 additional parking spaces.
If the two vehicle lanes are needed during the daytime for gate queuing and access, overnight parking could be provided through the use of time-of-day parking restrictions, which would allow parking along the north curbline for a set period of time overnight. For instance, from 5:00 pm to 7:00 am. The specific time frame would need to be set to correspond to gate peak periods and queuing.
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16 3. We studied ways to add parking by converting one side of several of the internal streets to angled parking The streets can be restriped to provide 30-degree angled parking along one side of each street. However, it will not allow for twoway vehicle travel if parallel parking is left on the other side. Therefore, we would have to consider a series of one-way streets, which could be coupled with adjacent streets to form one-way couplets. However, similar to this suggestion within Area A1, If the angled parking were placed and the parallel parking remains on one side, there would only be 15-feet clear (see figure below). The Fire Code typically requires at least 20-feet clear to allow for a fire truck to pass another fire truck while fighting a fire; so for this reason, this interior street angled parking option is not considered to be a viable option.
Adding Private Parking
Private parking could be increased by providing extra parking spaces on driveways and in front of garage doors within the newer residential areas within Area D. It is estimated that the number of additional parking spaces gained could be approximately 78 spaces.
However, this may not be feasible because parking in front of garages in the alleyway would encroach within the fire access requirements and would require approval from the Fire Department.
Alternatives to Consider in the Future
Enforce Use of Garage for Parking of Vehicles
Garage parking spaces are being used for other purposes. It was visually estimated that approximately 80% of existing garages are not being used as vehicle parking spaces.
This was based on observed open garage doors where the contents of the garages could be visually observed (i.e., parking spaces available in the garages versus no parking spaces available in the garages), and by comparing the number of open garages that Agenda Item No. 13 Page 20 of 25 CC Agenda 10-06-2025
17 were filled with non-vehicle personal items to the total number of open garages observed.
This alternative involves increasing code enforcement so that garages are primarily used for storing parked vehicles. It is common for many garages to be utilized for personal item storage (such as bicycles, tools, exercise equipment, outdoor yard equipment, and home care equipment) and for additional living space. The Municipal Code does not permit either of these uses and currently requires that a garage be designated for parking vehicles. Since a complete transition of existing garage usages to solely parking could be practically challenging, the City could enforce the requirement by allowing a portion of the garage to remain used for personal item storage while continuing to prohibit its use as living space. This approach could be somewhat effective; however, property owners might choose to convert their garage space into an Auxiliary Dwelling Unit or Junior Auxiliary Dwelling Unit (ADU or JADU), thereby effectively reducing rather than increasing private parking.
Add Off-Street Public Parking near Areas A1 (Victoria-Marina) and A2 (Pacific Collection)
Acquire the rights to a vacant property to add public parking south of these areas near Victoria Ave. to provide more public parking in the vicinity. Along Victoria Ave near Crossjack St. there is a vacant lot. A portion of the lot could be conditioned, leased, or purchased to create off-street parking to serve the neighborhoods. The parking lot would not need to include the entire property, but possibly only a few aisles of parking along Crossjack St, Crossjack Alley, and Victoria Ave Service Road (See figure below).
This parking area could add 88 spaces.
Although this property has previously been entitled for a mixed-use development project, the project approvals are fairly old and may have expired. The parking could be achieved through a development agreement or a condition of future development to Agenda Item No. 13 Page 21 of 25 CC Agenda 10-06-2025
18 either provide additional parking for residents or allow the residents to park on the site in the evenings.
Add Off-Street Public Parking near Area C (Bolker Park) Patterson Rd is currently two lanes in each direction. The traffic volumes are approximately 3,500 per day in the southbound direction adjacent to residents. This relatively low traffic volume can be accommodated in one lane and parking could be provided along the western curb of Patterson Rd., while still keeping the bike lane. This could add an additional 15 parking spaces. The alternative would require restriping of the west side of the street to provide the parking and bike lanes, and coordination with the City of Oxnard for the lane transitioning. The existing location is shown in the first figure below and the cross section in the second figure. The should be considered the next time the street is resurfaced.
Active Transportation And Transit
Another way to decrease the demand for parking is to provide safe and reliable alternatives so that multiple-vehicle households can potentially reduce their need to keep or replace one or more of their vehicles. This would primarily require improving the connectivity and safety of bicycling and pedestrian facilities and adding transit routes with increased frequency. It is well documented that these techniques can reduce the demand for the public and private parking of vehicles; however, the focus of this Agenda Item No. 13 Page 22 of 25 CC Agenda 10-06-2025
19 memorandum is not on active transportation or transit, so these alternatives are merely mentioned within this study so they can be further evaluated if the City would choose to pursue other alternatives within an active transportation or transit study.
Permit Parking
Residential permit parking is a program used to manage parking in neighborhoods where demand from both internal and external sources exceeds supply. This is typically used in areas near commercial areas, schools, tourist destinations (such as the beach), or medical districts. The permit system prioritizes or restricts parking to the residents or property owners along a residential street or residential area. External parking demand is therefore restricted to a short time limit or prohibited altogether. The program aims to ensure residents can park near their homes while preventing long-term parking by employees or customers who would otherwise take up the limited neighborhood spaces.
Establishing a residential permit program would require the adoption of an ordinance to create the program and corresponding rules for implementation. Typically, they require a majority (or more) of the residents or property owners to agree to establishing the permit parking area. Once approved by the City Council, the City would post signs, and residents would be able to obtain permits, usually providing proof of residency like utility bills or lease agreements. The permits are typically physical permits to display in a car, or the City could use a license plate registration system.
One downside to a residential permit parking program is that the California Coastal Commission (CCC) is not supportive of its use in the coastal zone (coastal zone map attached). Although not currently prohibited by the City’s Coastal Program, it would require CCC support to implement. Implementing a permit parking program would increase pressure on enforcement to ensure non-permitted vehicles do not park illegally.
The results of the parking demand study indicate that, with the exception of some relatively minor spillover of parking from Area A1 into Area A2, there is not a lot of spillover into adjacent neighborhoods within the City of Port Hueneme. TKM Engineering is not recommending creating a permit parking program at this time. The primary parking utilization issues are not in areas of the City that are subject to external parking demands, which permit parking would address.
Paid Parking
Paid parking is where drivers pay fees to park in designated areas, commonly used in downtown commercial districts, beach areas, and other high-demand locations. Public Agenda Item No. 13 Page 23 of 25 CC Agenda 10-06-2025
20 Street parking uses meters, pay stations, or mobile apps where the driver would pay by the hour. In some cases, there is an initial period being free to allow for short term customer pickup or quick transactions. Parking lots typically charge hourly rates and use pay stations, mobile apps, or a gate system with pay booth. Some areas use dynamic pricing that adjusts rates based on demand. The City currently has paid parking in the beach parking lots.
A downside to an additional paid parking program is that the CCC would have to agree to its use in the coastal zone and may likely have to approve the rate structure.
Implementing an additional paid parking program would also increase pressure on enforcement.
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Coastal Zone Boundary
• Surfside 1,2,3,4
• Surfside Village
• Pacific Collection
• Bungalows
• Pacific Collection
• Hemlock-Victoria
• Marina-Victoria
• Hueneme Shores
• Shell Harbor
• Harbor Villages
• Marlborough/Seaside
• Anacapa View Beach homes
• Anacapa View Condos
• Hideaway
• Beachport cottages
• Beachport Villas
• Portside Homes
• Willow brook area
• Areas west of Ventura Road &
South of Pleasant Valley
• Areas South of Hueneme Road
• Areas around Civic Center
City of Port Hueneme Communities within the Coastal Zone Agenda Item No. 13 Page 25 of 25 CC Agenda 10-06-2025