Agenda packet — Port Hueneme City Council, October 6, 2025 (part 1 of 2)

CC Regular Meeting Agenda – October 6, 2025, Page 1 of 4 Monday, October 6, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

In-Person: Complete a speaker request card located at the entrance of the Council Chamber and give it to the City Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Mayor amends the time limit. A speaker’s time may not be transferred to another speaker.

Written: All written public comments shall be no more than 500 words and are subject to the California Public Records Act. Written comments should be submitted to the City Clerk by 3:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter “City Council Public Comment” in the Subject line (include agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “Public Comment and meeting date (include agenda item number if applicable)”. Written comments received by the deadline will be provided to the City Council prior to the meeting and posted to the City’s website.

Translation Services
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. To request a translator, please contact [email protected]. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency.
* If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.

Uso de traductor
* La Ciudad proporcionará un traductor si un miembro del público lo solicita con un aviso de 48 horas de anticipación. Si no se avisa con 48 horas de anticipación, el público podrá proporcionar su propio traductor.

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas CC Regular Meeting Agenda – October 6, 2025, Page 2 of 4 que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

Levine Act Disclaimer
The Levine Act (Gov. Code, § 84308) requires any Party, Participant, or Agent in a Proceeding, as those terms are defined in Government Code section 84308 and Title 2, California Code of Regulations, Sections 18400 et seq., before the City of Port Hueneme that involves any action or consideration to their contract, license, permit, or other entitlement for use to disclose any campaign contributions made to City elected or appointed Officers totaling more than $500 within the 12 months prior to the City decision. Any City elected or appointed Officer who has received a contribution totaling more than $500 within the preceding twelve (12) months from a Party, Agent, or Participant, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use the Officer’s official position to influence the decision. Violations of Government Code section 84308 may result in a civil action brought by the FPPC for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. Any Party, Participant, or Agent is further prohibited from making, and any elected or appointed City Officer is prohibited from soliciting or accepting, any contribution in excess of $500 for a period of twelve (12) months following any proceeding described above. 6:30 PM CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE

ROLL CALL
Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; and Mayor Martha R. McQueen-Legohn

INSPIRATION
Given by Mayor Pro Tem Lopez

PUBLIC COMMENT
Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the City Council. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits Council from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. Please see Agenda cover page for submission instructions.

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
Recommendation: Approve the City Council Agenda of October 6, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES

PRESENTATIONS
A. 211 VENTURA COUNTY STATS & SERVICES UPDATE FOR PORT HUENEME - Presented by Interface Children & Family Services
CC Regular Meeting Agenda – October 6, 2025, Page 3 of 4 B. BREAST CANCER AWARENESS MONTH PROCLAMATION
C. DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

1. MINUTES
Recommendation: Approve the September 15, 2025, City Council Regular Meeting Minutes.

2. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the City’s register of disbursements for the period of September 8, 2025 through September 22, 2025.

3. RATIFICATION OF LABOR CONTRACT WITH PORT HUENEME SERVICE EMPLOYEES’ INTERNATIONAL UNION (SEIU) LOCAL 721
Recommendation: Approve and ratify a one-year Memorandum of Agreement (MOA) between the City of Port Hueneme and the Service Employees’ International Union (SEIU) Local 721 for the contract period July 1, 2025 – June 30, 2026.

4. CONTRACT AWARD TO FIDUCIARY EXPERTS LLC FOR SERVICES TO THE CITY’S

EMPLOYEE REITREMENT BENEFITS PLANS BY PROVIDING FINANCIAL

COMPLIANCE, RISK MANAGEMENT, PLAN DESIGN, AND FIDUCIARY OVERSIGHT Recommendation: Approve the contract with Fiduciary Experts LLC as the finalist firm in response to the City’s Request for Proposals (RFP) for fiduciary advisory service related to employee’s retirement benefits.

5. EXPANSION OF COMMUNITY BENEFIT FUND SCHOLARSHIP PROJECT TO

INCORPORATE SCHOLARSHIP FOR STUDENTS IN NAVY JUNIOR RESERVE

OFFICERS TRAINING CORPS AT HUENEME HIGH SCHOOL
Recommendation: Direct the City’s Joint City/Port Committee Representatives to propose both agencies support the expansion of the Community Benefit Fund scholarship project to incorporate a community service–based scholarship for Hueneme High School students enrolled in the Navy Junior Reserve Officers Training Corps.

6. AUTHORIZATION TO PURCHASE MATERIALS
Recommendation: Approve the sole source purchase of materials, from Royal Industrial Solutions Ventura, in the amount of $18,178, to upgrade the Seaview Sewer lift station MCC1 (Main Control Cabinet); and in the amount of $25,390 to upgrade Pleasant Valley Station MCC1.

7. CONTRACT AWARD FOR PLEASANT VALLEY STATION WETWELL

REHABILITATION
Recommendation: Approve the award of a contract to Vortex Companies, in the amount of $47,645.00, to rehabilitate the Pleasant Valley Sewer lift station wetwell, and authorize staff to utilize H-GAC cooperative purchasing agreement for completion of the work.

8. CONTRACT AWARD FOR SEAVIEW STATION WETWELL MAINTENANCE Recommendation: Approve the award of a contract to Vortex Companies, in the amount of $53,725.00, to rehabilitate the Seaview sewer lift station wetwell located at Seaview Street and Market Street, and authorize staff to utilize H-GAC cooperative purchasing agreement for completion of the work; and approve an appropriation of Wastewater funds in the amount of $8,725 to complete this project.

CC Regular Meeting Agenda – October 6, 2025, Page 4 of 4

PUBLIC HEARINGS

9. INTRODUCTION OF AN ORDINANCE AMENDING ARTICLE IV OF THE PORT

HUENEME MUNICIPAL CODE TO CLARIFY PROHIBITED WHEELED VEHICLE

ACTIVITY ON THE HUENEME PIER
Recommendation:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

3. Introduce for first reading, by title only, waiving further reading of an Ordinance entitled, “An Ordinance of the City Council of the City of Port Hueneme, California amending Section 4301 of Chapter 4 of Article IV of the Port Hueneme Municipal Code to clarify prohibited wheeled vehicle activity on the Hueneme Pier”; and

4. Find the project to be categorically exempt from CEQA; and Take such additional related action that may be desirable.

BUSINESS ITEMS

10. OVERVIEW OF HOMELESS LIAISON OFFICER POSITION AND SERVICES Recommendation: Receive a presentation on the Homeless Liaison Officer Position and Services from the Community Resources Officer.

11. REACH HUENEME DONATION FOR POLICE DEPARTMENT CANINE UNIT Recommendation: Accept the REACH Hueneme Donation for the Police Department’s Canine Unit for the purpose of obtaining a drug search only, non-apprehension dog and approve a net-zero appropriation of funds in the amount of $26,800 to the General Fund.

12. DETERMINE TIMELINE AND PROCESS FOR REQUEST FOR PROPOSALS (RFP)

FOR CITY ATTORNEY SERVICES
Recommendation: Approve the proposed process to receive, review and select a Proposal for City Attorney Services.

13. REVIEW OF LOT COVERAGE STANDARDS
Recommendation: Receive and file the report, and determine whether to direct staff to proceed with a potential modification to lot coverage standards by incorporating such a change into the City’s recently revised landscaping standards.

CITY MANAGER COMMENTS AND REPORTS
COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Members are appointed to various Regional Committees/Agencies/Boards and will report out on their activities within these organizations and put forth any comments in regards to community events at this time.

REQUEST FOR FUTURE AGENDA ITEMS
Councilmembers may request items to be placed on future agendas at this time. All requested items will require a motion, a second, and a majority vote, per adopted Council policies, to be placed on a future agenda and will be scheduled at the City Manager’s discretion.

ADJOURNMENT
The City Council will adjourn to its next regular meeting scheduled for Monday, October 20, 2025, at 6:30 p.m.
_____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City Clerk’s office at the same time they are provided to the Council.

I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a).

CC Regular Meeting Minutes – September 15, 2025, Page 1 of 8 Monday, September 15, 2025
Port Hueneme City Hall
250 North Ventura Road, Port Hueneme, CA 93041
5:30 PM Closed Session | 6:30 PM Regular Meeting
Watch Meetings Live or On-Demand
Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov
Public Comments
Public comments may be submitted in person or in writing.

Written: All written public comments shall be no more than 500 words and are subject to the Public Records Act. Written comments should be submitted to the City Clerk by 5:00 p.m. on the day of the City Council meeting by email or directly to the City Clerk’s Office. Email [email protected] and enter “City Council Public Comment” in the Subject line (and agenda item number if applicable). Mail or drop off written comments to the City Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “Public Comment and meeting date”.

Para solicitar un traductor, comuníquese con [email protected]. * Según el Código de Gobierno de California 54954.3, si una persona utiliza un traductor durante las declaraciones públicas, el cuerpo legislativo de una agencia local deberá proporcionar al menos el doble del tiempo asignado a un miembro del público que utilice un traductor para garantizar que las personas que no hablan inglés reciban la misma oportunidad de dirigirse directamente al cuerpo legislativo de una agencia local.
* Si la Ciudad proporciona un traductor o equipo de traducción que permita la traducción simultánea del testimonio, entonces no se concederá tiempo adicional.

Agenda Item No. 01 Page 1 of 8 CC Agenda 10-06-2025
CC Regular Meeting Minutes – September 15, 2025, Page 2 of 8 Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, contact the office of the city clerk at (805) 986-6503 or [email protected]. Notice 48 hours prior to the meeting will enable the city to make reasonable arrangements to allow participation in this meeting.

CALL TO ORDER
Mayor McQueen-Legohn called the closed session meeting to order at 5:30 p.m.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: None
PUBLIC COMMENT – None.

CLOSED SESSION ITEMS
City Attorney Joan Smyth read the closed session items into record.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Position: City Attorney
Authority: Government Code Section 54957 subdivision (b)(1) CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.

RECESS TO CLOSED SESSION
Mayor McQueen-Legohn recessed to the closed session meeting at 5:31 p.m. 6:30 P.M. CITY COUNCIL REGULAR MEETING AGENDA

CALL TO ORDER / FLAG SALUTE
Mayor McQueen-Legohn called the meeting to order at 6:30 p.m. Councilmember Perez led the flag salute.

ROLL CALL

Present: Councilmembers Steven A. Gama, Laura D. Hernandez, Misty Perez; Mayor Pro Tem Jess Lopez; Mayor Martha R. McQueen-Legohn

Absent: None
Agenda Item No. 01 Page 2 of 8 CC Agenda 10-06-2025
CC Regular Meeting Minutes – September 15, 2025, Page 3 of 8

INSPIRATION
Given by Mayor McQueen-Legohn

CLOSED SESSION REPORT
City Attorney Joan Smyth reported that the Council, by a unanimous vote of 5-0, has directed City staff to issue a Request for Proposals (RFP) for City Attorney Services.

PUBLIC COMMENT
Public comments were provided in person by the following:
• Becky Breuning
• Sarah Wilczewski
• Ronald Arruejo
• Bobby Martinez
• Greg Ross
• Ron Karu
Public comments were submitted via email and read aloud by City Clerk Georgianna Alvarez by the following:
• Kendall Lousen
• Jeffrey Scarberry

AGENDA APPROVAL FOR CITY COUNCIL

CITY COUNCIL AGENDA
A motion was made by Councilmember Gama, seconded by Mayor Pro Tem Lopez, and passed unanimously to approve the City Council Agenda of September 15, 2025.

CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES – None.

PRESENTATIONS

1. GOLD COAST TRANSIT DISTRICT (GCTD) ANNUAL UPDATE
Gold Coast General Manager Vanessa Rauschenberger provided the 2025 GCTD annual update.

2. NATIONAL HISPANIC HERITAGE MONTH PROCLAMATION
Mayor Pro Tem Lopez read the proclamation into record and proclaimed September 15, 2025 through October 15, 2025, as “Hispanic Heritage Month” in Port Hueneme, to celebrate the history, culture, and contributions that Hispanic and Latino communities have made to American society and the City of Port Hueneme.

CONSENT CALENDAR
Councilmember Hernandez and Mayor Pro Tem Lopez requested to pull Consent Calendar Item No. 5 for discussion.

A motion was made by Councilmember Perez, seconded by Councilmember Gama, to pull Consent Calendar Item No. 5, and approve Consent Calendar Item Nos. 3, 4, 6, and 7, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
Agenda Item No. 01 Page 3 of 8 CC Agenda 10-06-2025
CC Regular Meeting Minutes – September 15, 2025, Page 4 of 8 The City Council:

3. MINUTES
Approved the September 2, 2025, City Council Regular Meeting Minutes.

4. MINUTES
Approved the July 21, 2025, City Council Regular Meeting Minutes as revised.

6. PIER STRUCTURAL ASSESSMENT
Authorized the City Manager to execute an agreement, approved as to form by the City Attorney, with Noble Consultants Inc., in the amount of $37,700.00 to develop a structural condition assessment and report for the Port Hueneme Pier; authorized an additional 10% ($3,770.00) as contingency for any unforeseen circumstances; and authorized an appropriation of $19,804 using the Capital Improvement Reserve to fund the project.

7. PORT HUENEME POLICE DEPARTMENT SOFTWARE AS A SERVICE “SAAS” CLOUD

MIGRATION TO UPDATE PUBLIC SAFETY ENTERPRISE SYSTEM TO ALLOW FOR

EFFECIENCY IMPROVEMENTS AND EMERGENCY DATA BACKUPS
Authorized the City Manager to execute an agreement, approved as to form by the City Attorney, with Tyler Technologies, Inc. for the Software as a Service, “SaaS” cloud migration not to exceed the annual amount in year 1 of $270,000. The SaaS cloud migration will provide the necessary software upgrades, hardware, data conversion, implementation, and training services to replace the Police Departments current on prem Tyler Technologies, Inc. servers and data storage. The SaaS cloud migration annual maintenance cost for year 2 and 3 are $163,537.

CONSENT CALENDAR ITEM(S) PULLED FOR DISCUSSION

5. REGISTER OF DISBURSEMENTS
Recommendation: Receive and file the City’s register of disbursements for the period of August 21, 2025 through September 7, 2025.

City Manager James Vega, Police Support Services Manager Frank Montelongo, and Deputy City Manager Charles Peretz answered clarifying questions. City Manager Vega indicated he’d bring back more information regarding the California Joint Powers Insurance Authority (CJPIA) pollution liability insurance program at the next City Council meeting.

A motion was made by Councilmember Hernandez, seconded by Councilmember Perez, to approve Consent Calendar item No. 5, as presented.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
PUBLIC HEARINGS – NONE.

BUSINESS ITEMS

8. PAVEMENT MANAGEMENT AND TRUCK ROUTE LIFECYCLE COST ANALYSIS Recommendation: Receive and file the Pavement Management and Truck Route Lifecycle Cost Analysis report, and provide direction to staff regarding funding strategies and implementation of the proposed maintenance schedule.

Agenda Item No. 01 Page 4 of 8 CC Agenda 10-06-2025
CC Regular Meeting Minutes – September 15, 2025, Page 5 of 8 Public Works Director Fred Camarillo provided a brief introduction. Deputy Public Works Director/City Engineer Charles Cable presented the report and identified the following corrections:
• On page 1 of the staff report, where it states:
“Port Hueneme Road alone is estimated to cost approximately $10.78 million over its lifecycle, while total cost for all truck routes is projected at $131.2 million. Over the proposed 26-year period this results in an estimated cost of approximately $5 million per year.”
It should be corrected to read:
“Port Hueneme Road alone is estimated to cost approximately $8.2 million over its lifecycle, while total cost for all truck routes is projected at $98.9 million. Over the proposed 26-year period this results in an estimated cost of approximately $3.8 million per year.”
• On page 1 of Attachment A – 2025 Pavement Management Truck Routes, in the Executive Summary, where it states:
“$128.6 million”
It should be corrected to read:
“$98.9 million”
Questions and comments followed. There were no public comments. Comments followed.

A motion was made by Councilmember Perez, seconded by Councilmember Hernandez, to receive and file the Pavement Management and Truck Route Lifecycle Cost Analysis report.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

9. CITY/PORT REVENUE SHARING REPORTING UPDATE
Recommendation: Receive an update and provide direction to staff to proceed with providing prior year City/Port revenue sharing reports to the best of staff’s ability with the agreed upon disclaimers discussed by City and Port representatives at the recent Joint Committee meeting, as detailed further in this report.

City Manager James Vega presented the report. Questions followed. In response to a request from Councilmember Hernandez, City Manager Vega responded that he’d include the percentages that the reported numbers represent in the overall budget. There were no public comments.

A motion was made by Councilmember Perez, seconded by Councilmember Hernandez, to receive an update and provide direction to staff to proceed with providing prior year City/Port revenue sharing reports to the best of staff’s ability with the agreed upon disclaimers discussed by City and Port representatives at the recent Joint Committee meeting, as detailed further in this report. Comments followed.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None
Agenda Item No. 01 Page 5 of 8 CC Agenda 10-06-2025
CC Regular Meeting Minutes – September 15, 2025, Page 6 of 8

10. DISCUSS PROHIBITING THE USE AND SALE OF GLUE TRAPS WITHIN THE CITY OF

PORT HUENEME
Recommendation: Receive this report on prohibiting the use and sale of glue traps, discuss, and provide direction to staff.

City Manager James Vega presented the report. Questions followed.

Public comments were submitted via email and read aloud by City Clerk Georgianna Alvarez by the following:
• Linda Larsen
• Jakob Shaw on behalf of People for the Ethical Treatment of Animals (PETA) • Alison Hermance on behalf of Wildcare
A motion was made by Councilmember Hernandez to direct staff to prepare an ordinance that prohibits the sale and use of glue traps within Port Hueneme and prepare outreach and educational materials, designating glue traps as illegal within the City. Motion failed for lack of second. Discussion followed.

A motion was made by Mayor Pro Tem Lopez to prepare an educational outreach program for rodent control.
- Councilmember Gama requested to amend the motion to include an explanation in the outreach materials about the importance of rodent control, to help residents better understand the issue.
- Mayor McQueen-Legohn requested to amend the motion so that the outreach focuses on glue traps specifically, rather than general rodent control. - Councilmember Hernandez requested to further amend the motion to include the cost of the outreach program, so that Council is better informed for future decisions.

Discussion followed.

For clarity, the motion in full is restated as follows: An amended motion was made by Councilmember Hernandez, seconded by Councilmember Gama, to prepare educational outreach regarding glue traps and to notify Council of the cost of the educational outreach.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

11. DESIGNATION OF VOTING DELEGATE AND ALTERNATE(S) FOR THE 2025 LEAGUE

OF CALIFORNIA CITIES ANNUAL CONFERENCE
Recommendation:

1. Appoint a voting delegate and up to two alternates to attend the League of California Cities Annual Conference to vote on behalf of the City Council at the General Assembly; and

2. Authorize the City Clerk to affirm Council’s selection and submit the 2025 Annual Conference Voting Delegate/Alternate Online Submission Form to the League of California Cities.

City Manager James Vega presented the report. Questions and comments followed.

There were no public comments.

Agenda Item No. 01 Page 6 of 8 CC Agenda 10-06-2025
CC Regular Meeting Minutes – September 15, 2025, Page 7 of 8 A motion was made by Mayor Pro Tem Lopez, seconded by Mayor McQueen-Legohn, to:

1. Appoint Councilmember Steven Gama as the voting delegate to attend the League of California Cities Annual Conference to vote on behalf of the City Council at the General Assembly; and

2. Authorize the City Clerk to affirm Council’s selection and submit the 2025 Annual Conference Voting Delegate/Alternate Online Submission Form to the League of California Cities.

Motion passed 5-0, as follows:

AYES: Gama, Hernandez, Perez, Lopez, McQueen-Legohn
NOES: None; ABSTAIN: None; ABSENT: None

CITY MANAGER COMMENTS AND REPORTS
City Manager James Vega provided comments and reports regarding the following topics:
• Temporary change to the Community and Economic Development hours • Clean Power Alliance Community Meeting
• 2025 California Coastal Cleanup
• Recreation and Community Services upcoming events: Movie Night at Bolker Park and Touch-A-Truck
• Sprouts Market – notified the City of its intent to remodel and open in the former Big Lots location (Olivera Plaza)
• Promenade closure due to dredging
• Upcoming Council meeting topics
Questions followed.

COUNCILMEMBERS’ REPORTS AND COMMENTS
Council provided comments and reports regarding the following topics:

Councilmember Perez:
• Attended all meetings; no reports.

Councilmember Gama:
• Upcoming Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) meeting
• Denounced violence
Councilmember Hernandez:
• Upcoming Channel Islands Site Authority meeting – noted funding loss for Hispanic Heritage Program
• Attended Southern California Association of Governments (SCAG) meetings – discussed Olympic preparations
• Clean Power Alliance (CPA) meeting – funds available for nonprofits for CPA education/ training
• Extended thoughts and prayers for Guillermo Ceja, President of LiUNA Mayor Pro Tem Lopez:
• Port of Hueneme Global Trade and Logistics Class
• Noted upcoming out of town dates
Mayor McQueen-Legohn:
• Mobility 21 Conference – discussed transportation regarding major upcoming LA events:

NBA Allstar game, US Women’s Open Championship, FIFA World Cup, Superbowl, NCAA Division Men’s Basketball Tournament, Olympics and Special Olympics • Noted upcoming out of town dates
Agenda Item No. 01 Page 7 of 8 CC Agenda 10-06-2025
CC Regular Meeting Minutes – September 15, 2025, Page 8 of 8

REQUEST FOR FUTURE AGENDA ITEMS
Mayor Pro Tem Lopez:

1. Requested an item be added to a future Council agenda to review the Homeless Liaison Officer job description and metrics, to assess whether the program meets its objectives, needs adjustments, or requires additional resources, seconded by Councilmember Hernandez. Motion passed unanimously, 5-0.

2. Requested an item be added to a future Council agenda to look at an engineering report on the entryway to the Port, seconded by Councilmember Hernandez. Upon request, Mayor Pro Tem Lopez restated the motion for clarification: to use staff to look at ways to reengineer the Port entry for viable solutions to the sand replenishment of Port Hueneme Beach. Councilmember Hernandez requested the motion be rephrased to look not only at the Port entryway, but alternate solutions for protecting our beaches from sand erosion.

After clarification, Councilmember Hernandez withdrew her request for an amendment.

After further clarification, Mayor Pro Tem Lopez requested an item be added to a future Council agenda to receive a briefing from BEACON on alternate solutions for sand replenishment at Port Hueneme Beach. The request was seconded by Councilmember Gama and passed unanimously, 5-0.

Mayor McQueen-Legohn:

1. Requested an item be added to a future Council agenda regarding the CJPIA pollution liability insurance program. City Manager James Vega confirmed that is a staff follow-up item and does not need to be brought back to Council as a separate agenda item.

Councilmember Perez:

1. Requested an item be added to a future Council agenda regarding the REACH donation for the Port Hueneme Police Department Canine Unit. City Manager Vega indicated a report would be brought back including details and a recommendation from the Police Department. The request was seconded by Councilmember Gama and passed unanimously, 5-0.

ADJOURNMENT
The City Council adjourned at 9:15 p.m. to its next regular meeting scheduled for Monday, October 6, 2025, at 6:30 p.m.

Respectfully Submitted:

Georgianna Nicole Alvarez, MMC, CPMC
City Clerk
Approved this 6
th day of October, 2025:
_________________________________
Martha R. McQueen-Legohn, Mayor
Agenda Item No. 01 Page 8 of 8 CC Agenda 10-06-2025

DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Ashley Chaparro, Finance Director
SUBJECT: REGISTER OF DISBURSEMENTS
RECOMMENDATION:

Receive and file the City’s Register of Disbursements for the period of September 8, 2025 through September 22, 2025.

BACKGROUND/ANALYSIS:

Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements as required by the Municipal Code § 2302 and included for the listed check dates. The disbursements are accounted for in the current budget.

Date Type of Payment Attachme
nt
Amount
September 11, 2025 EFT Transactions 29693-29698
A/P Checks 142067-142175
A $414,645.80
September 15, 2025 A/P Check 142176 B $610,150.70
September 19, 2025 A/P Checks 142177-142220 C $110,896.04 September 19, 2025 Payroll Distribution D $455,429.67
TOTAL $1,591,122.21
FISCAL IMPACT:

This is an informational report only.

ATTACHMENTS:

A through D: Disbursement Registers
Agenda Item No. 02 Page 1 of 23 CC Agenda 10-06-2025
This Page Intentionally Left Blank
Agenda Item No. 02 Page 2 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ALEXANDER'S CONTRACT SERVICES, INC 3755 AUGUST 2025 WATER METER READING SERVICE CYCLE 1 301560-5204 Water Operations Fund
26017 105874 09/11/2025 29693 3,873.84
ALEXANDER'S CONTRACT SERVICES, INC 3755 AUGUST 2025 WATER METER READING SERVICE CYCLE 2 301560-5204 Water Operations Fund
26017 105875 09/11/2025 29693 4,782.00
AMAZON CAPITAL SERVICES 4872 PHWA SUPPLIES-BLACK 5 GALLON BUCKETS 302561-5520 Water Plant Operations Fund
11YX-49NK-99KD 09/11/2025 29694 51.10
AMAZON CAPITAL SERVICES 4872 LANDSCAPE REPAIRS-EDGER BLADES 101553-5523 General Fund 143L-PCYK-YPP9 09/11/2025 29694 126.00 AMAZON CAPITAL SERVICES 4872 WATER SUPPLIES-3 PACK IPHONE CHARGING CABLE 301560-5540 Water Operations Fund
17MH-W9TC-1VVT 09/11/2025 29694 14.45
AMAZON CAPITAL SERVICES 4872 PHWA SUPPLIES-10PK JOB TICKET HOLDERS/SPRAY BOTTLE
302561-5520 Water Plant
Operations Fund
19TV-Q7LP-C4PY 09/11/2025 29694 48.36
AMAZON CAPITAL SERVICES 4872 PWWW SAFETY STATION SUPPLIES-SPRAY/WIPES/ETC 303562-5510 Wastewater Operations Fund
1CR1-H67H-DCYQ 09/11/2025 29694 474.22
AMAZON CAPITAL SERVICES 4872 PWWW SAFETY STATION SUPPLIES-SPRAY/WIPES/ETC 303562-5520 Wastewater Operations Fund
1CR1-H67H-DCYQ 09/11/2025 29694 146.43
AMAZON CAPITAL SERVICES 4872 HR OFFICE SUPPLIES-2026 WALL CALENDARS 101115-5234 General Fund 1GN1-DRQPCCCN09/11/2025 29694 80.20 AMAZON CAPITAL SERVICES 4872 PWSW SUPPLIES-PENS 304563-5500 Solid Waste Operations Fund
1H71-T7M3-19FF 09/11/2025 29694 21.37
AMAZON CAPITAL SERVICES 4872 PHWA SUPPLIES-USB FLASH DRIVES/USB ADAPTER 302561-5500 Water Plant Operations Fund
1K9H-YCFJ-RKGL 09/11/2025 29694 55.99
AMAZON CAPITAL SERVICES 4872 CD UNIFORM & SUPPLIES-PANTS-KEYBOARD 101332-5214 General Fund 1WVX-R46F-DR9L 09/11/2025 29694 137.22 AMAZON CAPITAL SERVICES 4872 CD UNIFORM & SUPPLIES-PANTS-KEYBOARD 101332-5500 General Fund 1WVX-R46F-DR9L 09/11/2025 29694 17.75 AMAZON CAPITAL SERVICES 4872 PWSW-BANANA FEST/TOUCH-A-TRUCK-SLIME KITS/ETC 304563-5540 Solid Waste Operations Fund
1RH4-N3DJ-D3KD 09/11/2025 29695 414.31
BRINKS INC 2924 SEPTEMBER 2025 TRANSPORT SERVICES 101111-5204 General Fund 13010831 09/11/2025 29696 783.18 BRINKS INC 2924 AUGUST 2025 TRANSPORT SERVICES 101111-5204 General Fund 7925519 09/11/2025 29696 327.04 RUBIO'S WELDING SERVICE 3305 3YD BIN PARTIAL REPAIRS 304563-5211 Solid Waste Operations Fund
4858 09/11/2025 29697 2,510.00
RUBIO'S WELDING SERVICE 3305 ROLLOFF CONTAINER REPAIR 304563-5211 Solid Waste Operations Fund
4856 09/11/2025 29698 2,525.00
ADS, LLC 2479 AUG'25 WASTEWATER FLOW MONITORING SERVICES 303562-5204 Wastewater Operations Fund
26001 22815-0825 09/11/2025 142067 1,822.00
AGROMIN HORTICULTURAL PRODUCTS 4583 LANDSCAPE SUPPLIES-COMPOST 101553-5520 General Fund 0359961-IN 09/11/2025 142068 314.21 Check No. 29693
Check Total: 8655.84
Check No. 29694
Check Total: 1173.09
Check No. 29695
Check Total: 414.31
Check No. 29696
Check Total: 1110.22
Check No. 29697
Check Total: 2510.00
Check No. 29698
Check Total: 2525.00
Check No. 142067
Check Total: 1822.00
Check No. 142068
Agenda Item No. 02 Page 3 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount AGROMIN HORTICULTURAL PRODUCTS 4583 LANDSCAPE SUPPLIES-AMENDED TOPSOIL 101553-5520 General Fund 0359962-IN 09/11/2025 142068 436.57 AGROMIN HORTICULTURAL PRODUCTS 4583 LANDSCAPE SUPPLIES-AMENDED TOPSOIL 101553-5520 General Fund 0359963-IN 09/11/2025 142068 436.57 AGROMIN HORTICULTURAL PRODUCTS 4583 LANDSCAPE SUPPLIES-COMPOST 101553-5520 General Fund 0360113-IN 09/11/2025 142068 219.94 AIRGAS USA LLC 1134 FLEET NITROGEN WELD CYLINDER RENTAL 101554-5215 General Fund 5519127141 09/11/2025 142069 43.90 ANACAPA VIEW HOA - 4056 3466 AUG25 & SEP25 ASMNT/SPECIAL ASMNT-209 S VTA RD #26 101780-5204 General Fund 08282025- AUG/SEP25
09/11/2025 142070 1,555.00
ANDY GUMP, INC 5544 5/22/25-6/18/25 LIFEGUARD PORTABLE BATHROOM RENTAL 101673-5220 General Fund inv1239335 09/11/2025 142071 728.13 ANDY GUMP, INC 5544 6/19/25-7/16/25 LIFEGUARD PORTABLE BATHROOM RENTAL 101673-5220 General Fund INV1248187 09/11/2025 142071 1,362.61 AQUA-FLO SUPPLY 260 STREETS MAINT SUPPLIES- STRAW WATTLE 204551-5520 Gas Tax Fund SI2599290 09/11/2025 142072 29.74 AQUA-FLO SUPPLY 260 LANDSCAPE REPAIRS-BACKFLOW NIPPLE/VALVE BOX 101553-5523 General Fund SI2600013 09/11/2025 142072 1,573.30 AQUA-FLO SUPPLY 260 LANDSCAPE REPAIRS-VALVE BOX ROTATOR 101553-5523 General Fund SI2601762 09/11/2025 142072 97.23 AT&T 5028 PD DISPATCH CABLE EQUIPMENT RELOCATION 101440-5204 General Fund 1908474909 09/11/2025 142073 2,475.00 AUTOMATIONDIRECT.COM INC 3112 WATER PLANT SUPPLIES-CONNECTION CABLES 302561-5520 Water Plant Operations Fund
18262143 09/11/2025 142074 53.70
AUTOMATIONDIRECT.COM INC 3112 WATER PLANT SUPPLIES-PROSENSE SIGNAL

CONDITIONER
302561-5520 Water Plant
Operations Fund
18276118 09/11/2025 142074 530.96
AWA 4291 PHWA SPONSOR FOR 9/24/25 ANNUAL OUTDOOR

LUNCHEON
302561-5402 Water Plant
Operations Fund
06-16586 09/11/2025 142075 300.00
BARNES FLEET SERVICE 4530 AUTOMOTIVE REPAIRS-PWS VEH2133-DPF FILTER

CLEANING
101554-5215 General Fund 15614 09/11/2025 142076 420.89 BEE SPECIALIST 4365 BEE REMOVAL-83 WEST ELFIN GREEN 101553-5212 General Fund 73070 09/11/2025 142077 250.00 BLUE-WHITE INDUSTRIES 5818 WATER PLANT SUPPLIES-10' CABLES 302561-5520 Water Plant Operations Fund
768967 09/11/2025 142078 171.65
Check Total: 1407.29
Check No. 142069
Check Total: 43.90
Check No. 142070
Check Total: 1555.00
Check No. 142071
Check Total: 2090.74
Check No. 142072
Check Total: 1700.27
Check No. 142073
Check Total: 2475.00
Check No. 142074
Check Total: 584.66
Check No. 142075
Check Total: 300.00
Check No. 142076
Check Total: 420.89
Check No. 142077
Check Total: 250.00
Check No. 142078
Check Total: 171.65
Agenda Item No. 02 Page 4 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount C & S RV, INC 1098 PWL SUPPLIES-TOW & STOW HITCH 101553-5520 General Fund 10119205 09/11/2025 142079 409.69 CALIFORNIA UNDERGROUND FACILITIES 5112 CA STATE FEE FOR REGULATORY COSTS - DIG ALERT SVCS
301560-5204 Water Operations
Fund
25-260698 09/11/2025 142080 18.64
CALIFORNIA UNDERGROUND FACILITIES 5112 CA STATE FEE FOR REGULATORY COSTS - DIG ALERT SVCS
303562-5204 Wastewater
Operations Fund
25-260698 09/11/2025 142080 18.65
CALIFORNIA WOOD RECYCLING 291 AUGUST 16-31, 2025 GREENWASTE BILLING 304563-5233 Solid Waste Operations Fund
146312C-IN 09/11/2025 142081 588.40
CALLEGUAS MUNICIPAL WATER DIST 220 PHWA: SMP DISCHARGE SAMPLING 302561-5230 Water Plant Operations Fund
2024-00000006 09/11/2025 142082 1,821.75
CALLEGUAS MUNICIPAL WATER DIST 220 PHWA: SMP DISCHARGE SAMPLING 302561-5230 Water Plant Operations Fund
2025-00000031 09/11/2025 142082 2,192.00
CALLEGUAS MUNICIPAL WATER DIST 220 PHWA-SMP DISHARGE SAMPLING 302561-5230 Water Plant Operations Fund
2026-00000011 09/11/2025 142082 81.00
CANON FINANCIAL SERVICES, INC 3733 JUL'25 CITY ADMIN MONTHLY CANON COPIER LEASE 101112-5220 General Fund 25089 41395899 09/11/2025 142083 337.07 CANON FINANCIAL SERVICES, INC 3733 AUG'25 CITY ADMIN MONTHLY CANON COPIER LEASE 101112-5220 General Fund 25089 41619323 09/11/2025 142084 337.07 CDW GOVERNMENT, INC. 956 PDADM EQUIPMENT-SHEET SCANNER 101440-5526 General Fund AC8MI2Z 09/11/2025 142085 418.91 CITY OF OXNARD 2293 230981-253278 OXNARD SEWER TRMNT UTIL BILL-JUL'25 303562-5232 Wastewater Operations Fund
3278 08282025 09/11/2025 142086 102,207.34
CLEANTECH ENVIRONMENTAL 4077 USED OIL FILTER DISPOSAL 101554-5403 General Fund 805395 09/11/2025 142087 630.00 CLEAR CHOICE HEADSETS & TECHNOLOGY, LLC 5927 PD DISPATCH SUPPLIES-HEADSET 101440-5526 General Fund 0225048 09/11/2025 142088 231.00 COASTAL PIPCO INC 308 STREETS SIGNS SUPPLIES-GALVANIZED PIPES 204551-5525 Gas Tax Fund S2305043.001 09/11/2025 142089 116.32 COMPUTER LOGISTICS CORPORATION 3194 SEPTEMBER 2025 EMAIL HOST SERVICES 101440-5223 General Fund 86478 09/11/2025 142090 44.00 Check No. 142079
Check Total: 409.69
Check No. 142080
Check Total: 37.29
Check No. 142081
Check Total: 588.40
Check No. 142082
Check Total: 4094.75
Check No. 142083
Check Total: 337.07
Check No. 142084
Check Total: 337.07
Check No. 142085
Check Total: 418.91
Check No. 142086
Check Total: 102207.34
Check No. 142087
Check Total: 630.00
Check No. 142088
Check Total: 231.00
Check No. 142089
Check Total: 116.32
Check No. 142090
Check Total: 44.00
Check No. 142091
Agenda Item No. 02 Page 5 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount COUNTY OF VENTURA 4270 CEDD-CEQA-NOTICE OF EXEMPTION-PHPD-25-1 101000-4400 General Fund 09042025 PHPD25-109/11/2025 142091 50.00 COUNTY OF VENTURA 4270 CEDD-CEQA-NOTICE OF EXEMPTION-PHSU-25-2 101000-4400 General Fund 09042025 PHSU25-2 09/11/2025 142092 50.00
COUNTY OF VENTURA IT SVCS DEPT 457 JUL'25 PW RADIO REPEATER ACCESS 101554-5403 General Fund INV0351380 09/11/2025 142093 118.40 DELL MARKETING LP 322 IT COMPUTER SUPPLIES-C LOPEZ-DELL LATITUDE LAPTOP 304563-5500 Solid Waste Operations Fund
10828147730 09/11/2025 142094 1,216.51
DOCUPRODUCTS CORPORATION 651 5/31/25-6/29/25 HR C5740i COPIER OVERAGE SVCS 101115-5220 General Fund 310262 09/11/2025 142095 91.27 DOCUPRODUCTS CORPORATION 651 6/30/25-7/30/25 HR C5740i COPIER OVERAGE SVCS 101115-5220 General Fund 311949 09/11/2025 142096 82.37 DOCUPRODUCTS CORPORATION 651 3/16/25-6/15/25 CITY ADMIN C5850i COPIER OVERAGE 101112-5204 General Fund 309622 09/11/2025 142097 1,244.03 DOCUPRODUCTS CORPORATION 651 6/10/25-9/9/25 FINANCE C5850i COPIER OVERAGE SVCS 101111-5220 General Fund 314757 09/11/2025 142098 262.52 DOCUPRODUCTS CORPORATION 651 7/31/25-8/30/25 HR C5740i COPIER OVERAGE SVCS 101115-5220 General Fund 313906 09/11/2025 142099 48.32 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9125-TIRE & DISMOUNT 101554-5215 General Fund 3291 09/11/2025 142100 40.00 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9125-TIRE & DISMOUNT 101554-5520 General Fund 3291 09/11/2025 142100 600.88 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9123-TIRES & SERVICE 101554-5215 General Fund 3309 09/11/2025 142100 70.00 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9123-TIRES & SERVICE 101554-5520 General Fund 3309 09/11/2025 142100 744.70 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9129-TIRE & SERVICE 101554-5215 General Fund 3326 09/11/2025 142100 40.00 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9129-TIRE & SERVICE 101554-5520 General Fund 3326 09/11/2025 142100 340.52 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9132-TIRES & SERVICE 101554-5215 General Fund 3330 09/11/2025 142100 80.00 DURAN TIRE LLC 5622 AUTOMOTIVE REPAIRS-PWSW VEH9132-TIRES & SERVICE 101554-5520 General Fund 3330 09/11/2025 142100 681.04 Check Total: 50.00
Check No. 142092
Check Total: 50.00
Check No. 142093
Check Total: 118.40
Check No. 142094
Check Total: 1216.51
Check No. 142095
Check Total: 91.27
Check No. 142096
Check Total: 82.37
Check No. 142097
Check Total: 1244.03
Check No. 142098
Check Total: 262.52
Check No. 142099
Check Total: 48.32
Check No. 142100
Check Total: 2597.14
Check No. 142101
Agenda Item No. 02 Page 6 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount F. MORTON PITT COMPANY 918 PD UNIFORMS-HAMRICK-SHIRTS/PATCH SVCS 101441-5214 General Fund 19810 09/11/2025 142101 420.23 FAMCON PIPE SUPPLY INC 337 CREDIT MEMO-FLANGE/GALV HEX/GASKETS 301560-5520 Water Operations Fund
S100154906.001 09/11/2025 142102 -184.26
FAMCON PIPE SUPPLY INC 337 WATER SUPPLIES-VALVE/TEE/FITTINGS/METER LID LIFTER 302561-5520 Water Plant Operations Fund
S100162506.001 09/11/2025 142102 3,580.01
FAMCON PIPE SUPPLY INC 337 WATER SUPPLIES-WRENCH/STEM 6X11' EXTENSION 301560-5520 Water Operations Fund
S100163309.001 09/11/2025 142102 210.21
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 511366A 09/11/2025 142103 160.89
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 511366A 09/11/2025 142103 12.11
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 302561-5230 Water Plant Operations Fund
26008 511367A 09/11/2025 142103 117.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 511596A 09/11/2025 142103 6.23
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 511596A 09/11/2025 142103 82.77
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 513436A 09/11/2025 142103 117.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 513437A 09/11/2025 142103 160.89
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 513437A 09/11/2025 142103 12.11
FGL ENVIRONMENTAL 339 BACTI/INORGANIC/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 513438A 09/11/2025 142103 21.36
FGL ENVIRONMENTAL 339 BACTI/INORGANIC/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 513438A 09/11/2025 142103 283.64
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 513992A 09/11/2025 142103 14.08
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 513992A 09/11/2025 142103 186.92
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 513993A 09/11/2025 142103 117.00
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 514447A 09/11/2025 142103 12.11
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 514447A 09/11/2025 142103 160.89
FGL ENVIRONMENTAL 339 BACTI/MISC WATER QUALITY ANALYSIS PHWA 302561-5230 Water Plant Operations Fund
26008 514448A 09/11/2025 142103 117.00
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5230 Water Operations Fund
26007 514450A 09/11/2025 142103 37.20
FGL ENVIRONMENTAL 339 SUPPORT WATER QUALITY ANALYSIS COPH 301560-5204 Water Operations Fund
26007 514450A 09/11/2025 142103 2.80
FIELDS OUTDOOR ADVENTURES, LLP 5917 PD EQUIPMENT SUPPLIES-AMMO 101441-5511 General Fund 21910 09/11/2025 142104 2,630.00 FUNFLICKS OUTDOOR MOVIES 4644 8/22/25 MOVIE IN THE PARK SCREENING EQUIP RENTAL 101671-5234 General Fund 38437849 09/11/2025 142105 1,000.00 Check Total: 420.23
Check No. 142102
Check Total: 3605.96
Check No. 142103
Check Total: 1622.00
Check No. 142104
Check Total: 2630.00
Check No. 142105
Check Total: 1000.00
Check No. 142106
Agenda Item No. 02 Page 7 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount GOLD COAST TRANSIT 2406 AUGUST 2025 GOLD COAST TRANSIT PASSES SOLD 101000-2215 General Fund 09032025 AUG25 09/11/2025 142106 146.00 GRAINGER INC 345 PWWW SUPPLIES-DIG ALERTS WHITE MARKING CHALK 303562-5520 Wastewater Operations Fund
9621461475 09/11/2025 142107 148.66
GRAINGER INC 345 PWWW SUPPLIES-DIG ALERTS GREEN MARKING CHALK 303562-5520 Wastewater Operations Fund
9621549402 09/11/2025 142107 107.01
GRAINGER INC 345 WATER PLANT SUPPLIES-WIRE STRIPPERS 302561-5520 Water Plant Operations Fund
9627995344 09/11/2025 142107 44.21
GRAINGER INC 345 WATER PLANTS SUPPLIES-TWIST ON WIRE CONNECTORS 302561-5520 Water Plant Operations Fund
9627995351 09/11/2025 142107 18.58
HARRINGTON INDUSTRIAL PLASTICS LLC 532 WATER PLANT SUPPLIES-TUBING/ BALL VALVE 302561-5520 Water Plant Operations Fund
013D8639 09/11/2025 142108 475.91
HARRINGTON INDUSTRIAL PLASTICS LLC 532 WATER PLANT SUPPLIES-TUBING/CLEAR PVC FLEX 302561-5520 Water Plant Operations Fund
013D8709 09/11/2025 142108 90.26
HARTMAN, HELEN M 5511 AUGUST 2025 BALLET RECREATION CLASS 101000-2214 General Fund 09042025-AUG25 09/11/2025 142109 882.00 HD SUPPLY FACILITIES MAINTENANCE 116 FM SUPPLIES-ODOBAN/CLOROX URINE RMVR/SCOTT RAGS 101780-5520 General Fund 9239727431 09/11/2025 142110 1,092.68 HD SUPPLY FACILITIES MAINTENANCE 116 CREDIT MEMO-FM SUPPLIES-CLEANER 101780-5520 General Fund 9239837730 09/11/2025 142110 -461.97 HERNANDEZ, LAURA 4723 AUGUST 2025 MEDICAL REIMBURSEMENT 101110-5160 General Fund 09022025

HERNANDEZ
09/11/2025 142111 238.60
HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-SMALL TOOLS/ETC 101780-5526 General Fund 1022124 09/11/2025 142112 94.39 HOME DEPOT CREDIT SERVICES 115 STREETS SUPPLIES-CONCRETE/GC BROWN LUMBER 204551-5525 Gas Tax Fund 1350188 09/11/2025 142112 146.69 HOME DEPOT CREDIT SERVICES 115 STREETS SUPPLIES-CONCRETE/GC BROWN LUMBER 204551-5524 Gas Tax Fund 1350188 09/11/2025 142112 82.98 HOME DEPOT CREDIT SERVICES 115 CREDIT MEMO-FM SUPPLIES-DECOMPOSED GRANITE 101780-5520 General Fund 1974261 09/11/2025 142112 -32.76 HOME DEPOT CREDIT SERVICES 115 FM SUPPLIES-MORANDA PARK-COUPLINGS/40X10 SCH40 101780-5520 General Fund 24846 09/11/2025 142112 248.62 HOME DEPOT CREDIT SERVICES 115 WATER SUPPLIES-WATER VALVES-4X4 WOOD 301560-5520 Water Operations Fund
3373725 09/11/2025 142112 147.94
HOME DEPOT CREDIT SERVICES 115 CREDIT MEMO-JANE DRIVE SUPPLIES RETURN 213781-5520 Housing Successor Agency
Fund
7181538 09/11/2025 142112 -95.06
HOME DEPOT CREDIT SERVICES 115 CREDIT MEMO-FM SUPPLIES-CONCRETE 101780-5520 General Fund 7200627 09/11/2025 142112 -174.54 INDUSTRIAL BOLT AND SUPPLY 1532 WATER PLANTS SUPPLIES-8X10' UNISTRUT 302561-5520 Water Plant Operations Fund
267023-1 09/11/2025 142113 232.74
Check Total: 146.00
Check No. 142107
Check Total: 318.46
Check No. 142108
Check Total: 566.17
Check No. 142109
Check Total: 882.00
Check No. 142110
Check Total: 630.71
Check No. 142111
Check Total: 238.60
Check No. 142112
Check Total: 418.26
Check No. 142113
Check Total: 232.74
Check No. 142114
Agenda Item No. 02 Page 8 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount INTEC VIDEO SYSTEMS, INC 2171 AUTOMOTIVE SUPPLIES-PWSW VEH9134-CAMERAS 304563-5520 Solid Waste Operations Fund
0430481-IN 09/11/2025 142114 3,393.31
INTERFACE CHILDREN FAMILY SERVICES 511 FY 25/26 ANNUAL 211 SERVICE SUPPORT 7/1/25-6/30/25 101111-5234 General Fund 7630 09/11/2025 142115 2,403.00 KIMBALL MIDWEST 366 PWSW SUPPLIES-BIN SPRAY PAINT 304563-5520 Solid Waste Operations Fund
103699120 09/11/2025 142116 297.28
KLOERIS, SHARON 368 AUGUST 2025 SENIOR EXERCISE CLASSES 101671-5204 General Fund 09022025-AUG25 09/11/2025 142117 845.00 LIEBERT CASSIDY WHITMORE 1457 FY25/26 CONSORTIUM MEMBERSHIP FEES & LEGAL

LIBRARY
101115-5202 General Fund 26044 298245 09/11/2025 142118 5,280.00 JESUS LOPEZ 5823 AUGUST 2025 MEDICAL REIMBURSEMENT 101110-5160 General Fund 09022025 LOPEZ 09/11/2025 142119 251.64 LOWE'S 1841 FM SUPPLIES-GRAFFITI-ROLLER/POLE&

EXTENDER/BRUSHES
101780-5520 General Fund 77742 09/11/2025 142120 122.85 LOWE'S 1841 CREDIT MEMO-PWE RETURN 101550-5540 General Fund 984327 09/11/2025 142120 -15.56 LTM INDUSTRIES, INC 374 AUTOMOTIVE REPAIRS-PWS VEH2105-FRONT LANDING GEAR
101554-5215 General Fund 6423 09/11/2025 142121 225.00
LTM INDUSTRIES, INC 374 AUTOMOTIVE REPAIRS-PWSW VEH9112-HYDRAULIC

PRESSURE
101554-5215 General Fund 6427 09/11/2025 142121 1,400.00 LTM INDUSTRIES, INC 374 AUTOMOTIVE REPAIRS-PWSW VEH9123-CABLE 101554-5215 General Fund 6428 09/11/2025 142121 1,400.00 LTM INDUSTRIES, INC 374 AUTIOMOTIVE REPAIRS-PWSW V9126-HYDRAULIC

PRESSURE
101554-5215 General Fund 6429 09/11/2025 142121 475.00
MAGES, PATRICIA ANN 1045 JUN'25 DART VICTIMS ADVOCATE SVCS 101440-5204 General Fund 06012025 09/11/2025 142122 375.00 MCQUEEN-LEGOHN, MARTHA 5473 AUGUST 2025 MEDICAL REIMBURSEMENT 101110-5160 General Fund 09022025

MCQUEEN
09/11/2025 142123 278.55
MEDALLION PROTECTIVE SERVICES INC 5416 3/29/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1918 09/11/2025 142124 1,627.50 MEDALLION PROTECTIVE SERVICES INC 5416 5/17/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1919 09/11/2025 142124 1,391.25 MEDALLION PROTECTIVE SERVICES INC 5416 5/31/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1920 09/11/2025 142124 1,102.50 MEDALLION PROTECTIVE SERVICES INC 5416 6/7/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1921 09/11/2025 142124 1,627.50 MEDALLION PROTECTIVE SERVICES INC 5416 6/14/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1922 09/11/2025 142124 1,050.00 Check Total: 3393.31
Check No. 142115
Check Total: 2403.00
Check No. 142116
Check Total: 297.28
Check No. 142117
Check Total: 845.00
Check No. 142118
Check Total: 5280.00
Check No. 142119
Check Total: 251.64
Check No. 142120
Check Total: 107.29
Check No. 142121
Check Total: 3500.00
Check No. 142122
Check Total: 375.00
Check No. 142123
Check Total: 278.55
Check No. 142124
Agenda Item No. 02 Page 9 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount MEDALLION PROTECTIVE SERVICES INC 5416 6/21/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1923 09/11/2025 142124 1,680.00 MEDALLION PROTECTIVE SERVICES INC 5416 6/28/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1924 09/11/2025 142124 1,662.50 MEDALLION PROTECTIVE SERVICES INC 5416 7/19/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1927 09/11/2025 142124 1,408.75 MEDALLION PROTECTIVE SERVICES INC 5416 8/2/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1928 09/11/2025 142124 1,662.50 MEDALLION PROTECTIVE SERVICES INC 5416 8/9/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1929 09/11/2025 142124 778.75 MEDALLION PROTECTIVE SERVICES INC 5416 9/6/25 EVENT SECURITY SERVICES 101000-4500 General Fund 1930 09/11/2025 142124 1,085.00 MISAC 3891 FY25/26 SOUTHERN CHAPTER FULL MEMBER-A

WEDEMEYER
101116-5402 General Fund 300006174 09/11/2025 142125 130.00 MUNICIPAL MAINTENANCE EQUIPMENT 386 PWWW SUPPLIES-VACTOR TRUCKS-WASHDOWN GUNS 303562-5526 Wastewater Operations Fund
040654 09/11/2025 142126 517.24
NATIONAL GRAPHICS, LLC 5660 GENERAL OFFICE SUPPLIES-#10 REGULAR ENVELOPES 101111-5500 General Fund 111113 09/11/2025 142127 752.19 NATURAL GREEN LANDSCAPE, INC 5100 BUBBLING SPRINGS PARK LANDSCAPE SERVICES 101553-5212 General Fund 27610 09/11/2025 142128 3,060.00 ODP BUSINESS SOLUTIONS, LLC 393 CD OFFICE SUPPLIESTAPE/FOLDERS/PENS/MOUSEPAD/ETC101330-5500 General Fund 423593382001 09/11/2025 142129 225.13 ODP BUSINESS SOLUTIONS, LLC 393 CD OFFICE SUPPLIES-TONER 101330-5500 General Fund 423649071001 09/11/2025 142129 383.99 ODP BUSINESS SOLUTIONS, LLC 393 PD OFFICE SUPPLIES-ENVELOPES/PENS/ETC 101442-5500 General Fund 424051097001 09/11/2025 142129 177.02 ODP BUSINESS SOLUTIONS, LLC 393 PD OFFICE SUPPLIES-ENVELOPES 101442-5500 General Fund 424102839001 09/11/2025 142129 145.26 ODP BUSINESS SOLUTIONS, LLC 393 PD EVIDENCE SUPPLIES-TAPE 101442-5500 General Fund 435267620001 09/11/2025 142129 250.92 ORIGINAL WATERMEN, INC 3685 RECREATION LIFEGUARD UNIFORMS-9 PIECES OF

SWIMWEAR
101673-5214 General Fund 95174 09/11/2025 142130 153.31 ORIGINAL WATERMEN, INC 3685 RECREATION LIFEGUARD UNIFORMS-16 PAIRS OF SHORTS 101673-5214 General Fund 96043 09/11/2025 142130 392.96 PACIFIC PARKING SYSTEMS, INC 1035 PARKING MACHINE REPAIRS-BILL ACCEPTOR 101559-5211 General Fund 17367 09/11/2025 142131 338.11 PARADISE CHEVROLET 1060 AUTOMOTIVE REPAIRS-PWL V5107-COOLANT TANK 101554-5523 General Fund 913637 09/11/2025 142132 55.57 PEREZ, JOSE 333 8/25/25 PDADM/PDPAT/PDMISC CAR WASHES 101441-5215 General Fund 08252025-PD 09/11/2025 142133 675.00 PEREZ, JOSE 333 08/29/25 PDADM/PDPAT/PDMISC CAR WASHES 101441-5215 General Fund 08292025-PD 09/11/2025 142133 400.00 Check Total: 15076.25
Check No. 142125
Check Total: 130.00
Check No. 142126
Check Total: 517.24
Check No. 142127
Check Total: 752.19
Check No. 142128
Check Total: 3060.00
Check No. 142129
Check Total: 1182.32
Check No. 142130
Check Total: 546.27
Check No. 142131
Check Total: 338.11
Check No. 142132
Check Total: 55.57
Check No. 142133
Agenda Item No. 02 Page 10 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount PORTASTOR 3947 7/25/25-8/26/25/25 P-089 STORAGE CONTAINER SERVICE 101442-5220 General Fund 460144 09/11/2025 142134 85.00 PPG ARCHITECTURAL FINISHES 3761 REFUSE SUPPLIES-ACRYLIC SEMI GLOSS PAINT 304563-5520 Solid Waste Operations Fund
808920005675 09/11/2025 142135 917.14
PSR ENVIRONMENTAL SERVICES, INC 557 8/30/25 MONTHLY UST UNDRGRND OPR VISUAL

INSPECTION
101554-5403 General Fund 20255 09/11/2025 142136 275.00 QUILL CORPORATION 417 PW OFFICE SUPPLIES-COPY PAPER 303562-5500 Wastewater Operations Fund
43316845 09/11/2025 142137 184.86
QUILL CORPORATION 417 PW OFFICE SUPPLIES-COPY PAPER 301560-5500 Water Operations Fund
43316845 09/11/2025 142137 184.85
QUILL CORPORATION 417 PW OFFICE SUPPLIES-COPY PAPER 304563-5500 Solid Waste Operations Fund
43316845 09/11/2025 142137 184.85
QUILL CORPORATION 417 WASTEWATER OFFICE SUPPLIES-BINDER CLIPS/ETC 303562-5500 Wastewater Operations Fund
44288437 09/11/2025 142137 36.93
QUILL CORPORATION 417 WASTEWATER OFFICE SUPPLIES-BINDER CLIPS/ETC 303562-5500 Wastewater Operations Fund
44288439 09/11/2025 142137 89.53
RAMIREZ, MAURICIO 5440 AUGUST 2025 TAEKWONDO RECREATION CLASS 101000-2214 General Fund 09042025

RAMIREZ
09/11/2025 142138 2,156.00
REFUND 99999 9/6/25 COMM CENTER RENTAL SECURITY DEPOSIT REFUND
101000-2414 General Fund 09092025 RUIZ 09/11/2025 142139 500.00 REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1019478 -
50431
09/11/2025 142140 36.15
REFUND 99999 8/2/25 COMM CENTER RENTAL SECURITY DEPOSIT REFUND
101000-2414 General Fund 08282025

ALDRETE
09/11/2025 142141 500.00
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB
1033184/1033230
09/11/2025 142142 195.88
REFUND 99999 8/9/25 COMM CENTER RENTAL SECURITY DEPOSIT REFUND
101000-2414 General Fund 08282025

MELGAREJO
09/11/2025 142143 500.00
REFUND 99999 CUST ACCT CLOSED - RENTAL BIN DEPOSIT REFUND 304000-1202 Solid Waste Operations Fund
UB 1033282 09/11/2025 142144 270.71
Check Total: 1075.00
Check No. 142134
Check Total: 85.00
Check No. 142135
Check Total: 917.14
Check No. 142136
Check Total: 275.00
Check No. 142137
Check Total: 681.02
Check No. 142138
Check Total: 2156.00
Check No. 142139
Check Total: 500.00
Check No. 142140
Check Total: 36.15
Check No. 142141
Check Total: 500.00
Check No. 142142
Check Total: 195.88
Check No. 142143
Check Total: 500.00
Check No. 142144
Check Total: 270.71
Agenda Item No. 02 Page 11 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1019478 -
50506
09/11/2025 142145 78.69
REFUND 99999 JR LIFGEGUARD'25 SESSION 2 REFND-2 PARTICIPANTS 101000-4411 General Fund 08282025 HUGHES
09/11/2025 142146 350.00
REFUND 99999 JR LIFGEGUARD'25 SESSION 2 REFND-1 PARTICIPANT 101000-4411 General Fund 08272025 WRIGHT 09/11/2025 142147 350.00 REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1031918 09/11/2025 142148 39.35
REFUND 99999 CUST ACCT CLOSED - WATER/SEWER/TRASH UTIL DEP RFND
301000-1202 Water Operations
Fund
UB 1017338 09/11/2025 142149 9.92
REFUND 99999 LEARN TO SWIM SESSION 3 REFUND-1 PARTICIPANT 101000-4409 General Fund 09022025 ANDRADE2
09/11/2025 142150 32.00
RINCON CONSULTANTS, INC. 2153 JUL'25-SB 1383 REPORTING SUPPORT CONSULTING SVCS 304563-5204 Solid Waste Operations Fund
25205 67705 09/11/2025 142151 8,066.25
RINCON CONSULTANTS, INC. 2153 AUG'25-SB 1383 REPORTING SUPPORT CONSULTING SVCS 304563-5204 Solid Waste Operations Fund
25205 68336 09/11/2025 142151 4,641.00
SC COMMERCIAL, LLC 3581 901.9 GALLONS DIESEL/609.2 GALLONS UNLEADED FUEL 101554-5522 General Fund 26002 IN-0000195316 09/11/2025 142152 6,407.78 SC COMMERCIAL, LLC 3581 AUTOMOTIVE SUPPLIES-55 GALLONS 5W20 SYNTHETIC OIL 101554-5520 General Fund IN-0000195987 09/11/2025 142152 985.82 SC COMMERCIAL, LLC 3581 924.9 GALLONS DIESEL/617.6 GALLONS UNLEADED FUEL 101554-5522 General Fund 26002 IN-0000199095 09/11/2025 142152 6,701.69 SHRED-IT, C/O STERICYCLE, INC 4959 SEPTEMBER 2025 SHREDDING SERVICES 101442-5204 General Fund 8011719469 09/11/2025 142153 222.74 SIGNARAMA VENTURA 4298 REC SUPPLIES-BIKE SIGNS 101672-5540 General Fund inv-10299A 09/11/2025 142154 135.55 STAPLES CONSTRUCTION COMPANY INC 5695 PAYMENT 15-B SPRINGS PARK RENWL PRJCT

CONSTRUCTION
101780-5700 General Fund 20240172 G702 PYMNT 15 09/11/2025 142155 9,321.24 STAPLES CONSTRUCTION COMPANY INC 5695 PAYMENT 15-B SPRINGS PARK RENWL PRJCT

CONSTRUCTION
101780-5700 General Fund 20240172 G702 PYMNT 15 09/11/2025 142155 21,753.20 Check No. 142145
Check Total: 78.69
Check No. 142146
Check Total: 350.00
Check No. 142147
Check Total: 350.00
Check No. 142148
Check Total: 39.35
Check No. 142149
Check Total: 9.92
Check No. 142150
Check Total: 32.00
Check No. 142151
Check Total: 12707.25
Check No. 142152
Check Total: 14095.29
Check No. 142153
Check Total: 222.74
Check No. 142154
Check Total: 135.55
Check No. 142155
Agenda Item No. 02 Page 12 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount STAPLES CONSTRUCTION COMPANY INC 5695 PAYMENT 15-B SPRINGS PARK RENWL PRJCT

CONSTRUCTION
101780-5700 General Fund 20240172 G702 PYMNT 15 09/11/2025 142155 51,443.24 STATE OF CALIFORNIA 787 JULY 2025 LIVESCAN FINGERPRINTS 101440-5204 General Fund 834081 09/11/2025 142156 32.00 STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 105.40
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
111718 09/11/2025 142157 103.05
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 93.00
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
111718 09/11/2025 142157 74.75
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
111718 09/11/2025 142157 74.75
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 93.00
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 212781-5212 Surplus Property Auth Fund
111718 09/11/2025 142157 103.05
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 46.50
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 101780-5212 General Fund 111718 09/11/2025 142157 46.50 STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 46.50
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 46.50
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 93.00
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 101780-5212 General Fund 111718 09/11/2025 142157 46.50 STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 46.50
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 46.50
STAY GREEN, INC. 570 SEPTEMBER 2025 LANDSCAPE MAINTENANCE SERVICES 213781-5212 Housing Successor Agency
Fund
111718 09/11/2025 142157 46.50
ANGEL, STROBEL 5615 FM SAFETY SUPPLIES-7 MIL GLOVES 101780-5520 General Fund BD25170 09/11/2025 142158 1,561.38 SUNRIDGE LANDSCAPE MAINTENANCE, INC 4586 AUG'25 LANDSCAPE MAINTENANCE-323 EAST C STREET 213781-5212 Housing Successor Agency
Fund
4135 09/11/2025 142159 154.50
Check Total: 82517.68
Check No. 142156
Check Total: 32.00
Check No. 142157
Check Total: 1112.00
Check No. 142158
Check Total: 1561.38
Check No. 142159
Agenda Item No. 02 Page 13 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount TAMPA HARDWARE, INC 4401 WATER REPAIRS-VTA RD HYDRANT-CONCRETE MIX 301560-5520 Water Operations Fund
1005496 09/11/2025 142160 39.08
TAMPA HARDWARE, INC 4401 FM SUPPLIES-B SPRINGS-TIP LEG RBBR 101780-5520 General Fund 1007901 09/11/2025 142160 9.33 TRAFFIC TECHNOLOGIES LLC 1021 STREET SIGNS SUPPLIES-OPEN TRENCH/NO PED SIGNS 101551-5525 General Fund 51551 09/11/2025 142161 65.55 TRAFFIC TECHNOLOGIES LLC 1021 STREET SIGNS SUPPLIES-BARRICADES/TENCH NO PED SIGN
101551-5525 General Fund 51595 09/11/2025 142161 788.79 TYLER TECHNOLOGIES 4190 AUG'25 TYLER DATA CONVERSION ERP ASSET MGMT SVCS 301560-5700 Water Operations Fund
13865 045-534436 09/11/2025 142162 3,172.50
TYLER TECHNOLOGIES 4190 AUG'25 TYLER DATA CONVERSION ERP ASSET MGMT SVCS 101111-5700 General Fund 13865 045-534436 09/11/2025 142162 3,172.50 TYLER TECHNOLOGIES 4190 AUG'25 TYLER DATA CONVERSION ERP ASSET MGMT SVCS 303562-5700 Wastewater Operations Fund
13865 045-534436 09/11/2025 142162 3,172.50
TYLER TECHNOLOGIES 4190 AUG'25 TYLER DATA CONVERSION ERP ASSET MGMT SVCS 304563-5700 Solid Waste Operations Fund
13865 045-534436 09/11/2025 142162 3,172.50
TYLER TECHNOLOGIES 4190 AUG'25 TYLER/MUNIS ERP CONVSERSION SERVICES 101111-5700 General Fund 13865 045-535401 09/11/2025 142162 562.50 TYLER TECHNOLOGIES 4190 AUG'25 TYLER/MUNIS ERP CONVSERSION SERVICES 301560-5700 Water Operations Fund
13865 045-535401 09/11/2025 142162 562.50
TYLER TECHNOLOGIES 4190 AUG'25 TYLER/MUNIS ERP CONVSERSION SERVICES 303562-5700 Wastewater Operations Fund
13865 045-535401 09/11/2025 142162 562.50
TYLER TECHNOLOGIES 4190 AUG'25 TYLER/MUNIS ERP CONVSERSION SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-535401 09/11/2025 142162 562.50
TYLER TECHNOLOGIES 4190 AUG'25 TYLER/MUNIS ERP CONVSERSION SERVICES 101111-5700 General Fund 13865 045-536121 09/11/2025 142162 185.00 TYLER TECHNOLOGIES 4190 AUG'25 TYLER/MUNIS ERP CONVSERSION SERVICES 301560-5700 Water Operations Fund
13865 045-536121 09/11/2025 142162 185.00
TYLER TECHNOLOGIES 4190 AUG'25 TYLER/MUNIS ERP CONVSERSION SERVICES 304563-5700 Solid Waste Operations Fund
13865 045-536121 09/11/2025 142162 185.00
TYLER TECHNOLOGIES 4190 AUG'25 TYLER/MUNIS ERP CONVSERSION SERVICES 303562-5700 Wastewater Operations Fund
13865 045-536121 09/11/2025 142162 185.00
ULINE SHIPPING SUPPLIES 2215 PD SAFETY SUPPLIES-GLOVES 101442-5540 General Fund 196543926 09/11/2025 142163 667.64 UNDERGROUND SERVICE ALERT 450 AUGUST 2025 TICKETS/PASSES 301560-5204 Water Operations Fund
820250549 09/11/2025 142164 33.00
UNDERGROUND SERVICE ALERT 450 AUGUST 2025 TICKETS/PASSES 303562-5204 Wastewater Operations Fund
820250549 09/11/2025 142164 33.00
UNIFIRST CORPORATION 5314 8/20/25 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210226538 09/11/2025 142165 68.73 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210226543 09/11/2025 142165 40.42 UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210226587 09/11/2025 142165 142.58 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210226611 09/11/2025 142165 42.60 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210226617 09/11/2025 142165 21.38 Check Total: 154.50
Check No. 142160
Check Total: 48.41
Check No. 142161
Check Total: 854.34
Check No. 142162
Check Total: 15680.00
Check No. 142163
Check Total: 667.64
Check No. 142164
Check Total: 66.00
Check No. 142165
Agenda Item No. 02 Page 14 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS SERVICES 101780-5212 General Fund 2210228214 09/11/2025 142165 67.82 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210228220 09/11/2025 142165 25.48 UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210228229 09/11/2025 142165 102.26
UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210228245 09/11/2025 142165 140.43 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210228263 09/11/2025 142165 42.60 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210228269 09/11/2025 142165 21.38 UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTER-MATS/MOPS SERVICES 101780-5212 General Fund 2210228704 09/11/2025 142165 79.07 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210230523 09/11/2025 142165 40.42 UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210230533 09/11/2025 142165 102.07
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM/FLOOR MAT SERVICES 304563-5214 Solid Waste Operations Fund
2210230538 09/11/2025 142165 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM/FLOOR MAT SERVICES 301560-5214 Water Operations Fund
2210230538 09/11/2025 142165 14.98
UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM/FLOOR MAT SERVICES 303562-5214 Wastewater Operations Fund
2210230538 09/11/2025 142165 70.48
UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210230554 09/11/2025 142165 46.89 UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210226561 09/11/2025 142166 102.26
USABLUEBOOK 600 WATER PLANT-SURFACTANT WASH/TOTALCHLORINE

REAGENT
302561-5520 Water Plant
Operations Fund
INV00820107 09/11/2025 142167 930.78
VENTEK INTERNATIONAL 3105 PARKING MACHINES CELLULAR SERVICE FEES 101559-5211 General Fund 150958 09/11/2025 142168 1,710.00 VENTURA COUNTY ANIMAL REGULATION 524 4/1/25-6/30/25 VCAS ANNUAL ANIMAL SERVICES 101332-5210 General Fund 25183 Q4 FY24-25 09/11/2025 142169 71,384.69 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOTMOTIVE SUPPLIES-FM VEH4135-AIR FILTER 101554-5520 General Fund 050558 09/11/2025 142170 14.28 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE REPAIRS-PD ADM VEH8024-BRAKE PARTS 101554-5523 General Fund 051011 09/11/2025 142170 187.90 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE SUPPLIES-INVENTORY-FILTERS 101554-5520 General Fund 051020 09/11/2025 142170 95.22 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE REPAIRS-PWSW VEH9129-LAMP 101554-5523 General Fund 051111 09/11/2025 142170 47.18 VENTURA COUNTY AUTO SUPPLY/NAPA 4746 AUTOMOTIVE SUPPLIES-INVENTORY-FILTERS 101554-5520 General Fund 051113 09/11/2025 142170 10.93 VENTURA COUNTY STAR 546 AUG'25 PUBLICATION-ASSESSMENTS-LEGAL COLUMN 101113-5203 General Fund 0007308813 09/11/2025 142171 906.62 VENTURA COUNTY STAR 546 AUG'25 PUBLICATION-ASSESSMENTS-LEGAL COLUMN 101000-4400 General Fund 0007308813 09/11/2025 142171 805.72 Check Total: 1084.57
Check No. 142166
Check Total: 102.26
Check No. 142167
Check Total: 930.78
Check No. 142168
Check Total: 1710.00
Check No. 142169
Check Total: 71384.69
Check No. 142170
Check Total: 355.51
Check No. 142171
Agenda Item No. 02 Page 15 of 23 CC Agenda 10-06-2025
Disbursements for 09/11/2025 Attachment A
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount VENTURA FEED & PET SUPPLIES 465 BOOT ALLOWANCE-E RODRIGUEZ 101115-5164 General Fund 446519 09/11/2025 142172 225.00 VENTURA FEED & PET SUPPLIES 465 BOOT ALLOWANCE-J CHASE 101115-5164 General Fund 449975 09/11/2025 142172 134.80 WASTEBUILT 4276 AUTOMOTIVE SUPPLIES-INVENTORY-ROLLER KITS 101554-5523 General Fund 4117156 09/11/2025 142173 1,117.32 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 82672522 09/11/2025 142174 136.35 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-746 INDUSTRIAL WAY 101780-5212 General Fund 82672839 09/11/2025 142174 225.85 WESTERN EXTERMINATOR CO 211 PEST CONTROL MAINTENANCE-CITY HALL 101780-5212 General Fund 82675238 09/11/2025 142174 305.28 YOUNG, DUNCAN 5233 AUGUST 2025 CARTWHEEL-A-GO-GO RECREATION CLASS 101000-2214 General Fund 09042025-AUG25 09/11/2025 142175 1,792.00 Grand Total 414,645.80
Check Total: 1712.34
Check No. 142175
Check Total: 1792.00
Check No. 142172
Check Total: 359.80
Check No. 142173
Check Total: 1117.32
Check No. 142174
Check Total: 667.48
Agenda Item No. 02 Page 16 of 23 CC Agenda 10-06-2025
Disbursements for 9/15/2025 Attachment B
10/6/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount STAPLES CONSTRUCTION COMPANY INC 5695 B SPRINGS PARK RENWL PRJCT CONSTRUCTION RETENTION 101780-5700 General Fund G702 RETENTION 09/15/2025 142176 0.01 STAPLES CONSTRUCTION COMPANY INC 5695 B SPRINGS PARK RENWL PRJCT CONSTRUCTION RETENTION 210000-2204 Grant Tracking Fund
G702 RETENTION 09/15/2025 142176 -0.01
STAPLES CONSTRUCTION COMPANY INC 5695 B SPRINGS PARK RENWL PRJCT CONSTRUCTION RETENTION 210000-2204 Grant Tracking Fund
G702 RETENTION 09/15/2025 142176 610,150.70
Grand Total 610,150.70
Check No. 142176
Check Total: 610150.70
Agenda Item No. 02 Page 17 of 23 CC Agenda 10-06-2025
Disbursements for 9/19/2025 Attachment C
10/6/2025
Accounts Payable Check Register
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount 4IMPRINT, INC 3149 PWSW-CITY EVENT REUSABLE TOTE BAGS 304563-5540 Solid Waste Operations Fund
30046581 09/19/2025 142177 2,012.01
ANDY GUMP, INC 5544 7/17/25-8/13/25 LIFEGUARD PORTABLE BATHROOM RENTAL
101673-5220 General Fund INV1257015 09/19/2025 142178 977.38 AQUA-FLO SUPPLY 260 LANDSCAPE REPAIRS-DIAPHRAGM/ROTATOR 101553-5523 General Fund SI2606703 09/19/2025 142179 73.80 AQUA-FLO SUPPLY 260 LANDSCAPE REPAIRS-BRASS NIPPLES/GOPHER TRAP
101553-5520 General Fund SI2606929 09/19/2025 142179 167.68 AQUA-FLO SUPPLY 260 LANDSCAPE REPAIRS-BRASS NIPPLES/GOPHER TRAP
101553-5523 General Fund SI2606929 09/19/2025 142179 319.17 ASWELL TROPHY 27 REC SUPPLIES-LFGD AWARDS-ENGRAVED NAME PLATES
101673-5540 General Fund 178657 09/19/2025 142180 65.55 AWA 4291 7/30/25 CCWUC EDUCATION TRAINING-T

PROVENCIO
301560-5411 Water Operations
Fund
06-16539 09/19/2025 142181 40.00
BENEFIT COORDINATORS CORPORATION 5282 OCTOBER 2025 DENTAL PREMIUMS 501000-2242 Payroll Clearing Fund
B0KHYS 09/19/2025 142182 7,745.60
BFS GROUP OF CA, LLC 4358 REC TEEN CENTER DOOR REPAIR 101671-5540 General Fund 77571307-00 09/19/2025 142183 945.66 BOYS & GIRLS CLUBS OF GREATER 1962 4/1/25-6/30/25 CETIP QUARTER SALARIES &

SUPPLIES
210442-5234 Grant Tracking
Fund
20240103 4033 09/19/2025 142184 59,584.84
CANON FINANCIAL SERVICES, INC 3733 001-0668326-006 FAX- JULY 2025 SERVICES 101111-5220 General Fund 41702194 09/19/2025 142185 70.06 CASTRO'S CARPET & UPHOLSTERY 57 CITY COUNCIL OFFICE CARPET & UPHOLSTERY

CLEANING
101780-5212 General Fund 13994 09/19/2025 142186 155.00 CDW GOVERNMENT, INC. 956 PD EVIDENCE EQUIPMENT-MONITOR WALL MOUNT
101440-5526 General Fund AC9I1FB 09/19/2025 142187 234.60 CDW GOVERNMENT, INC. 956 COMPUTER EQUIPMENT-M JACQUEZ-SCANNER 101220-5526 General Fund AD2EG9M 09/19/2025 142187 487.27 CHARLES ABBOTT ASSOCIATES, INC 4671 JUNE 2025 BUILDING INSPECTOR & PLAN CHECK SVCS
101331-5204 General Fund 20240043 69127 09/19/2025 142188 10,519.99 Check No. 142177
Check Total: 2012.01
Check No. 142178
Check Total: 977.38
Check No. 142179
Check Total: 560.65
Check No. 142180
Check Total: 65.55
Check No. 142181
Check Total: 40.00
Check No. 142182
Check Total: 7745.60
Check No. 142183
Check Total: 945.66
Check No. 142184
Check Total: 59584.84
Check No. 142185
Check Total: 70.06
Check No. 142186
Check Total: 155.00
Check No. 142187
Check Total: 721.87
Check No. 142188
Agenda Item No. 02 Page 18 of 23 CC Agenda 10-06-2025
Disbursements for 9/19/2025 Attachment C
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount CITY OF OXNARD 2293 JUN'25 FIRELINE PORTION- 234633-252984 UTIL BILL
302561-5300 Water Plant
Operations Fund
2984 07162025B 09/19/2025 142189 174.21
DIVERSIFIED MINERALS, INC 5018 STREETS ROAD MATERIAL-CONCRETE 204551-5524 Gas Tax Fund 68485 09/19/2025 142190 2,401.81 FUNFLICKS OUTDOOR MOVIES 4644 7/5/25 MOVIE IN THE PARK SCREENING EQUIP RENTAL
101671-5234 General Fund 38437845 09/19/2025 142191 1,052.00 HOME DEPOT CREDIT SERVICES 115 PWW PLANT SUPPLIES-1/2" CLOSURE PLUGS 302561-5520 Water Plant Operations Fund
1100827 09/19/2025 142192 3.08
HOME DEPOT CREDIT SERVICES 115 FM-COMM CENTER-SURFACER BOX/MORTAR MIX BOX
101780-5520 General Fund 4040528 09/19/2025 142192 63.18 HOME DEPOT CREDIT SERVICES 115 STREETS ROAD MATERIAL-TROWELPAVE

CONCRETE
204551-5524 Gas Tax Fund 9627439 09/19/2025 142192 1,217.78 PLATINUM TOW AND TRANSPORT, INC 3781 AUGUST 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31853 09/19/2025 142193 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 AUGUST 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31854 09/19/2025 142193 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 AUGUST 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31855 09/19/2025 142193 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 AUGUST 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31856 09/19/2025 142193 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 AUGUST 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31857 09/19/2025 142193 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 AUGUST 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31858 09/19/2025 142193 310.00 PLATINUM TOW AND TRANSPORT, INC 3781 AUGUST 2025 TOW AND STORAGE SERVICES 101441-5204 General Fund 31859 09/19/2025 142193 310.00 RED WING BUSINESS ADVANTAGE ACCOUNT 421 BOOT ALLOWANCE-I NEVAREZ 101115-5164 General Fund 131ST1-1300863 09/19/2025 142194 225.00 REFUND 99999 SOCCER CLASS REFND-INSTRCTR CANCELLED-2

PRTCPNTS
101000-2214 General Fund 08272025

VASQUEZ
09/19/2025 142195 42.00
REFUND 99999 SOCCER CLASS REFND-INSTRCTR CANCELLED-2

PRTCPNTS
101000-4409 General Fund 08272025

VASQUEZ
09/19/2025 142195 18.00
REFUND 99999 LEARN TO SWIM SESSION 3 REFUND-1

PARTICIPANT
101000-4409 General Fund 09022025

ANDRADE
09/19/2025 142196 45.00
REVOLUTION FOODS, PBC 5929 JULY 2025 SENIOR NUTRITION PROGRAM MEALS 210670-5234 Grant Tracking Fund
007795-C003348 09/19/2025 142197 766.72
Check Total: 10519.99
Check No. 142189
Check Total: 174.21
Check No. 142190
Check Total: 2401.81
Check No. 142191
Check Total: 1052.00
Check No. 142192
Check Total: 1284.04
Check No. 142193
Check Total: 2170.00
Check No. 142194
Check Total: 225.00
Check No. 142195
Check Total: 60.00
Check No. 142196
Check Total: 45.00
Check No. 142197
Check Total: 766.72
Check No. 142198
Agenda Item No. 02 Page 19 of 23 CC Agenda 10-06-2025
Disbursements for 9/19/2025 Attachment C
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ROYAL INDUSTRIAL SOLUTIONS 5250 PWW PLANT SUPPLIES-TERMINAL BLOCKS 302561-5520 Water Plant Operations Fund
9009-1060188 09/19/2025 142198 961.36
ROYAL INDUSTRIAL SOLUTIONS 5250 PWW PLANT SUPPLIES-CIRCUIT BREAKERS 302561-5520 Water Plant Operations Fund
9009-1060372 09/19/2025 142198 193.30
ROYAL INDUSTRIAL SOLUTIONS 5250 PWW PLANT-ANALOG INPUT MODULE/SCREW

CLAMP BLOCK
302561-5520 Water Plant
Operations Fund
9009-1060443 09/19/2025 142198 2,563.01
SC COMMERCIAL, LLC 3581 PWF-137 GALS DIESEL EXHAUST FLUID 101554-5520 General Fund IN-0000203693 09/19/2025 142199 558.63 SHRED-IT, C/O STERICYCLE, INC 4959 JAN'24 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 8005604432 09/19/2025 142200 190.96 SHRED-IT, C/O STERICYCLE, INC 4959 NOV'24 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 8008685959 09/19/2025 142200 206.24 SHRED-IT, C/O STERICYCLE, INC 4959 JAN'25 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 8009284334 09/19/2025 142200 206.24 SHRED-IT, C/O STERICYCLE, INC 4959 FEB'25 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 8009587210 09/19/2025 142200 206.24 SHRED-IT, C/O STERICYCLE, INC 4959 APR'25 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 8010200239 09/19/2025 142200 206.25 SHRED-IT, C/O STERICYCLE, INC 4959 JUL'25 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 8011124714 09/19/2025 142200 222.74 SHRED-IT, C/O STERICYCLE, INC 4959 AUG'25 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 8011427228 09/19/2025 142200 222.74 SHRED-IT, C/O STERICYCLE, INC 4959 SEP'25 PD BIO HAZARD DISPOSAL SERVICES 101442-5204 General Fund 80117194669 09/19/2025 142200 222.74 STANDARD PLUMBING SUPPLY CO 3970 APRIL 2025 SERVICE CHARGES 101780-5520 General Fund SC1724 09/19/2025 142201 7.00 STANDARD PLUMBING SUPPLY CO 3970 MAY 2025 SERVICE CHARGE 101780-5520 General Fund SC5309 09/19/2025 142201 7.00 STANDARD PLUMBING SUPPLY CO 3970 JUNE 2025 SERVICE CHARGE 101780-5520 General Fund SC9087 09/19/2025 142201 7.00 SUN LIFE FINANCIAL 4370 OCTOBER 2025 RETIREE DENTAL PREMIUMS 501000-2242 Payroll Clearing Fund
922845-OCT25 09/19/2025 142202 185.16
TAMPA HARDWARE, INC 4401 FM SUPPLIES-GRAFFITI CLEAN UP-PLASTIC

PAILS/LIDS
101780-5520 General Fund 1004558 09/19/2025 142203 102.03 TRENCH SHORING COMPANY 3603 WATER EQUIPMENT RENTAL-TRENCH TOP WELDED
301560-5220 Water Operations
Fund
RI20530241 09/19/2025 142204 493.60
TRENCH SHORING COMPANY 3603 PWW EQUIPMENT RENTAL-TRENCH TOP

WELDED/BOOMTRUCK
301560-5220 Water Operations
Fund
RI20530243 09/19/2025 142204 1,138.40
U-RENT, INC. 542 PWL EQUIPMENT RENTAL-SKIDSTEER DINGO
TRACK
101553-5220 General Fund 808113-5 09/19/2025 142205 659.43 U-RENT, INC. 542 PWL EQUIPMENT RENTAL-SKIDSTEER DINGO
TRACK
101553-5220 General Fund 808206-5 09/19/2025 142205 615.22 Check Total: 3717.67
Check No. 142199
Check Total: 558.63
Check No. 142200
Check Total: 1684.15
Check No. 142201
Check Total: 21.00
Check No. 142202
Check Total: 185.16
Check No. 142203
Check Total: 102.03
Check No. 142204
Check Total: 1632.00
Check No. 142205
Check Total: 1274.65
Check No. 142206
Agenda Item No. 02 Page 20 of 23 CC Agenda 10-06-2025
Disbursements for 9/19/2025 Attachment C
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount ULINE SHIPPING SUPPLIES 2215 PWL-DOG RECEPTACLE LINERS 101553-5520 General Fund 196235486 09/19/2025 142206 599.21 UNIFIRST CORPORATION 5314 8/6/25 PD JAIL BLANKET CLEANING SERVICES 101442-5204 General Fund 2210222293 09/19/2025 142207 68.73 UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210230543 09/19/2025 142207 175.19 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210230560 09/19/2025 142207 42.60 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210230565 09/19/2025 142207 21.38 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORMS 301560-5214 Water Operations Fund
2210230574 09/19/2025 142207 177.97
UNIFIRST CORPORATION 5314 FM SUPPLIES-CITY HALL-MATS/MOPS SERVICES 101780-5212 General Fund 2210232576 09/19/2025 142207 67.74 UNIFIRST CORPORATION 5314 FM SUPPLIES-HA/FM-MATS/MOPS SERVICES 101780-5212 General Fund 2210232579 09/19/2025 142207 25.48 UNIFIRST CORPORATION 5314 WASTEWATER UNIFORM SERVICES 303562-5214 Wastewater Operations Fund
2210232589 09/19/2025 142207 55.49
UNIFIRST CORPORATION 5314 LANDSCAPE UNIFORM SERVICES 101553-5214 General Fund 2210232596 09/19/2025 142207 142.19 UNIFIRST CORPORATION 5314 FLEET UNIFORM SERVICES/SHOP RAGS 101554-5214 General Fund 2210232605 09/19/2025 142207 46.89 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICES 101551-5214 General Fund 2210232608 09/19/2025 142207 42.60 UNIFIRST CORPORATION 5314 STREETS UNIFORM SERVICE 101551-5214 General Fund 2210232612 09/19/2025 142207 21.38 UNIFIRST CORPORATION 5314 WATER/WATER PLANT UNIFORM SERVICES 301560-5214 Water Operations Fund
2210232620 09/19/2025 142207 167.33
UNIFIRST CORPORATION 5314 FM SUPPLIES-COMM CENTER-MATS/MOPS

SERVICES
101780-5212 General Fund 2210232793 09/19/2025 142207 79.03 UNIFIRST CORPORATION 5314 REFUSE UNIFORM SERVICES 304563-5214 Solid Waste Operations Fund
2210232698 09/19/2025 142208 102.07
VENTURA FEED & PET SUPPLIES 465 BOOT ALLOWANCE-S RAZO 101115-5164 General Fund 457974 09/19/2025 142209 204.62 VERIZON BUSINESS SERVICES 3503 SV193394 UTILITY BILL 101111-5300 General Fund 73026438 09/19/2025 142210 1,005.00 VERIZON BUSINESS SERVICES 3503 SV646018 UTILITY BILL 101111-5300 General Fund 73033863 09/19/2025 142211 118.03 VERIZON BUSINESS SERVICES 3503 SV646018 UTILITY BILL 101111-5300 General Fund 73212100 09/19/2025 142212 120.21 VERIZON BUSINESS SERVICES 3503 SV646018 UTILITY BILL 101111-5300 General Fund 73374058 09/19/2025 142213 120.21 VERIZON BUSINESS SERVICES 3503 SV646018 UTILITY BILL 101111-5300 General Fund 73409230 09/19/2025 142214 116.40 VERIZON BUSINESS SERVICES 3503 SV646018 UTILITY BILL 101111-5300 General Fund 73434710 09/19/2025 142215 116.40 Check Total: 599.21
Check No. 142207
Check Total: 1134.00
Check No. 142208
Check Total: 102.07
Check No. 142209
Check Total: 204.62
Check No. 142210
Check Total: 1005.00
Check No. 142211
Check Total: 118.03
Check No. 142212
Check Total: 120.21
Check No. 142213
Check Total: 120.21
Check No. 142214
Check Total: 116.40
Check No. 142215
Check Total: 116.40
Agenda Item No. 02 Page 21 of 23 CC Agenda 10-06-2025
Disbursements for 9/19/2025 Attachment C
10/6/2025
Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount VERIZON BUSINESS SERVICES 3503 SV646019 UTILITY BILL 101111-5300 General Fund 73212007 09/19/2025 142216 1,323.79 VERIZON BUSINESS SERVICES 3503 SV646019 UTILITY BILL 101111-5300 General Fund 73374064 09/19/2025 142217 1,325.66 VERIZON BUSINESS SERVICES 3503 SV646019 UTILITY BILL 101111-5300 General Fund 73409234 09/19/2025 142218 1,286.70 VERIZON BUSINESS SERVICES 3503 SV646019 UTILITY BILL 101111-5300 General Fund 73433699 09/19/2025 142219 1,286.70 VERIZON BUSINESS SERVICES 3503 SV646019 UTILITY BILL 101111-5300 General Fund 73475015 09/19/2025 142220 1,284.36 Grand Total 110,896.04
Check No. 142219
Check Total: 1286.70
Check No. 142220
Check Total: 1284.36
Check No. 142216
Check Total: 1323.79
Check No. 142217
Check Total: 1325.66
Check No. 142218
Check Total: 1286.70
Agenda Item No. 02 Page 22 of 23 CC Agenda 10-06-2025

ATTACHMENT D

SALARY DISTRIBUTIONS
PAYROLL DIRECT DEPOSIT TOTALS: $453,748.28
PAYROLL CHECK REGISTER: $1,681.39 $455,429.67
TOTAL DISBURSEMENT: $455,429.67

CITY OF PORT HUENEME

PAYROLL CASH DISBURSEMENT FOR
September 19, 2025
Agenda Item No. 02 Page 23 of 23 CC Agenda 10-06-2025

DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manger
Frank Lee, HR/Risk Manager
SUBJECT: RATIFICATION OF LABOR CONTRACT WITH PORT HUENEME SERVICE EMPLOYEES’ INTERNATIONAL UNION (SEIU) LOCAL 721 RECOMMENDATION:

It is recommended that the City Council approve and ratify a one-year Memorandum of Agreement (MOA) between the City of Port Hueneme and the Service Employees’ International Union (SEIU) Local 721 for the contract period July 1, 2025 – June 30, 2026.

BACKGROUND/ANALYSIS:

The City’s negotiating team met in good faith with SEIU Local 721 represented employees and the Union’s labor representative in accordance with the Meyers-Milias-Brown Act regarding salaries, benefits, and other terms and conditions of employment several times in recent months. A tentative agreement was reached and on September 17, 2025 and the SEIU membership ratified the terms of the agreement for a one-year contract period from July 1, 2025 through June 30, 2026. The City sought a two-year agreement with each labor group based on potential challenges in the City’s fiscal outlook, including a projected deficit in the FY 26/27 budget, and provided information indicating the City will likely not have funding available for additional wages or compensation next year. SEIU acknowledged but stated a preference for the one-year agreement proposed by SEIU for approval at this time.

The terms of the new MOA incorporate all benefits provided under the expiring agreement and are supplemented by a combination of a one-time cash payment or an increase to the employer’s contribution toward medical costs. This agreement was reached based on the Union’s priorities and what the City had heard from the employees about their concerns about rising medical insurance costs (which was a priority item identified in employee surveys in recent months).

In previous SEIU labor agreements, the group’s health benefits were negotiated into a two-tiered medical benefit which offered lesser contributions to employees who were hired after October 1, 2014 and a higher rate to employees hired prior to October 1, 2024.

In the new agreement, the health benefits will increase to the higher rate eliminating the Agenda Item No. 03 Page 1 of 43 CC Agenda 10-06-2025
Ratification of Labor Contract with SEIU
October 6, 2025

Page 2 ends

lower tier on a go-forward basis. Also recognizing this increase in medical costs will not benefit all members, employees under the “Employee Only” coverage level will receive a one-time cash payment of $1,200.

FISCAL IMPACT:

The adopted budget included a proposed COLA of approximately 2% of total compensation ($140,000). The proposed contract which includes an increase to health costs and one-time payment stays within the adopted budget totals over a one-year period.

ATTACHMENTS:

A. Memorandum of Agreement between the City of Port Hueneme and SEIU Agenda Item No. 03 Page 2 of 43 CC Agenda 10-06-2025
SERVICE EMPLOYEES’

INTERNATIONAL UNION,
LOCAL 721SERVICE

EMPLOYEES

INTERNATIONAL UNION,
LOCAL 721

COMPREHENSIVE MEMORANDUM OF

AGREEMENT BETWEEN

THE CITY OF PORT HUENEME AND
THE SERVICE EMPLOYEES’ INTERNATIONAL UNION, LOCAL 721
2025 - 20282025 - 2026
DRAFT 1
Attachment A
Agenda Item No. 03 Page 3 of 43 CC Agenda 10-06-2025
SEIU MOA 2025-20286 Draft 1

Page 1 of 40 ends

TABLE OF CONTENTS
TABLE OF CONTENTS................................................................................................................ 1 ARTICLE 1. IMPLEMENTATION...................................................................................... 43 ARTICLE 2. COMPOSITION OF BARGAINING UNIT ..................................................... 4 ARTICLE 3. TERM ................................................................................................................ 5 ARTICLE 4. SALARIES ........................................................................................................ 5 Section 1. MERIT INCREASES .............................................................................................. 65 Section 2. SOCIAL SECURITY AND MEDICARE............................................................... 65 ARTICLE 5. MEDICAL BENEFITS...................................................................................... 6 A. Health Insurance ................................................................................................................. 6 B. Dental Insurance ................................................................................................................. 8 C. Vision Insurance ................................................................................................................. 8 D. Health Insurance Enrollment or Opt Out............................................................................ 8 E. Employee Insurance Trust ................................................................................................ 98 F. Health Insurance Reopener................................................................................................. 9 ARTICLE 6. OVERTIME AND COMPENSATORY TIME.................................................. 9 Section 1. Overtime .................................................................................................................... 9 Section 2. Compensatory time ................................................................................................ 109 Section 3. Overtime procedure ............................................................................................. 1110 ARTICLE 7. INSURANCE................................................................................................ 1110 ARTICLE 8. SAFETY SHOES.............................................................................................. 11 ARTICLE 9. STANDBY PAY........................................................................................... 1211 ARTICLE 10. PROVISION OF LAW................................................................................. 1312 ARTICLE 11. WORK OUTSIDE OF CLASSIFICATION..................................................... 13 ARTICLE 12. PROBATIONARY WORK TEST PERIOD................................................ 1413 ARTICLE 13. EXPERIENCE DIFFERENTIAL/LONGEVITY......................................... 1413 ARTICLE 14. HOLIDAYS ...................................................................................................... 14 Section 1. Set Holidays............................................................................................................. 14 Section 2. Holidays Observed............................................................................................... 1514 Section 3. Holiday Time ........................................................................................................... 15 Section 4. Working on a Holiday.......................................................................................... 1615 ARTICLE 15. RETIREMENT BENEFIT OPTION ............................................................ 1615 ARTICLE 16. LAY-OFF, REDUCTION IN FORCE ......................................................... 1716 Section 1. Layoff/Bumping................................................................................................... 17

CITY OF PORT HUENEME
250 North Ventura Road, Port Hueneme, CA 93041
Agenda Item No. 03 Page 4 of 43 CC Agenda 10-06-2025
SEIU MOA 2025-20286 Draft 1

Page 2 of 40 ends

Section 2. Recall/Reinstatement ....................................................................................... 1817 ARTICLE 17. BEREAVEMENT LEAVE.......................................................................... 1918 ARTICLE 18. FAMILY MEDICAL LEAVE ACT (FMLA).............................................. 1918 ARTICLE 19. INDUSTRIAL ACCIDENT LEAVE/WORKERS’ COMPENSATION.... 1918 Section 1. Reporting.............................................................................................................. 1918 Section 2. Salary Coverage ....................................................................................................... 19 Section 3. Reinjury of Same Injury or Disease..................................................................... 2120 Section 4. Payroll Deductions............................................................................................... 2120 ARTICLE 20. LEAVE WITH PAY FOR ELECTED REPRESENTATIVES.................... 2120 ARTICLE 21. ANNUAL LEAVE........................................................................................ 2120 Section 1. Accumulation Rates......................................................................................... 2120 Section 2. Maximum Accumulation ................................................................................. 2221 Section 3. Conversion to Salary........................................................................................ 2221 Section 4. Notification and Approval ................................................................................... 22 Section 5. Separation from Employment.............................................................................. 22 ARTICLE 22. CAREER DEVELOPMENT ........................................................................ 2322 ARTICLE 23. AUTOMOBILE AND STANDBY POLICY ............................................... 2322 ARTICLE 24. EYEGLASSES ................................................................................................. 23 ARTICLE 25. CLOTHING/PERSONAL ITEMS REPLACEMENT POLICY...................... 23 A. THE CITY AGREES TO MAINTAIN THE FOLLOWING POLICY: .......................... 23 B. PERSONAL ITEMS..................................................................................................... 2423

1. JEWELRY – ............................................................................................................. 2423

2. JACKETS – .................................................................................................................. 24

3. SHOES –....................................................................................................................... 24 ARTICLE 26. PROMOTION POLICY ................................................................................... 24 ARTICLE 27. CALLED-OUT PAY .................................................................................... 2524 Section 1. SITUATIONAL DETAILS ................................................................................ 2524 Section 2. STANDBY PAY AND CALL OUT FOR WATER CLASSIFICATIONS ONLY ................................................................................................................................................... 25 A. STAND BY................................................................................................................... 2625 B. CALL OUT................................................................................................................... 2726 ARTICLE 28. EDUCATION REIMBURSEMENT............................................................ 2726 ARTICLE 29. CONTRACTING OUT................................................................................. 2827 ARTICLE 30. DIRECT DEPOSIT....................................................................................... 2827 ARTICLE 31. EMPLOYEE PERFORMANCE................................................................... 2827 Section 1. Informal Counseling ........................................................................................ 2827 Section 2. Unfavorable Reports on Performance.............................................................. 2827 Section 3. Immediate Discipline....................................................................................... 2827 Section 4. Performance Evaluations................................................................................. 2827 ARTICLE 32. SEPARATION FROM EMPLOYMENT..................................................... 2928 Section 1. Employee Initiated Separation......................................................................... 2928 Section 2. City Initiated Separation .................................................................................. 2928 ARTICLE 33. GRIEVANCE PROCEDURE....................................................................... 3029 Section 1. Alleged Violation............................................................................................. 3029 Section 2. First Step .......................................................................................................... 3029 Section 3. Second Step...................................................................................................... 3029 Agenda Item No. 03 Page 5 of 43 CC Agenda 10-06-2025
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Section 4. Third Step......................................................................................................... 3029 Section 5. Procedure ......................................................................................................... 3130 ARTICLE 34. UNION BUSINESS...................................................................................... 3130 Section 1. Payroll Deductions/Membership Dues/Indemnification............................... 3130 A. DUES DEDUCTION................................................................................................ 3130 B. COMMITTEE ON POLITICAL EDUCATION (COPE)........................................ 3130 C. Union Benefits Trust................................................................................................. 3231 C. INDEMNIFICATION............................................................................................... 3231 Section 2. Organizational Leave .................................................................................... 3231 A. UNION RELEASE TIME ........................................................................................ 3231 B. UNION REPRESENTATIVE LEAVE OF ABSENCE........................................... 3231 Section 3. List of New Employees/Separation ................................................................. 3433 Section 4. Access to Work Location................................................................................. 3433 Section 5. Bulletin Boards ................................................................................................ 3433 Section 6. Release Time for Union Business.................................................................... 3433 Section 7. Joint Labor Management Committee................................................................... 34 Section 8. Vacancies............................................................................................................. 3534 ARTICLE 35. REVOCATION OF PRIOR AGREEMENTS.................................................. 35 ARTICLE 36. NEW EMPLOYEE ORIENTATIONS............................................................. 35 ARTICLE 37. BILINGUAL PAY........................................................................................ 3635 ARTICLE 38. DEFERRED COMPENSATION.................................................................. 3635 ARTICLE 39. CERTIFICATION INCENTIVE PAY............................................................. 36 ARTICLE 40. PARKING MACHINE SERVICING AND MAINTENANCE PAY.............. 38 Agenda Item No. 03 Page 6 of 43 CC Agenda 10-06-2025
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ARTICLE 1. IMPLEMENTATION
This Memorandum of Agreement (MOA) constitutes a mutual recommendation by the authorized representatives of the City of Port Hueneme (City) and the authorized representatives of the General Employee Unit (Employees), Service Employees International Union, Local 721, to be submitted to the City Council of the City of Port Hueneme. All references herein to "Union" refer to Service Employees International Union, Local 721, the exclusive representative of the General Unit. The recommendations contained herein shall be binding on the City and the Employees only if said City Council approves this Memorandum of Agreement. Approval by said City Council shall consist of the following: (a) a motion or resolution of said City Council approving this Memorandum of Agreement which receives at least three (3) "yes" votes; (b) enactment of necessary amendments to City ordinances, resolutions, or policies to implement the full provisions of this Memorandum of Agreement; and (c) action by said City Council to appropriate the necessary funds required to implement fully the provisions of this Memorandum of Agreement which require funding.

ARTICLE 2. COMPOSITION OF BARGAINING UNIT
The General Employee Unit includes the following positions:

Administrative Specialist I/II/III
Clerical Aide
Code Compliance Officer, Senior
Community Development Assistant
Community Development Specialist
Community Development Technician
Construction Inspector I/II
Custodian FT
Customer Service Representative
Electrical Instrumentation Technician I/II
Electrical Mechanical Technician
Engineering Aide
Engineering Assistant
Engineering Associate
Engineering Technician I/II
Facilities Maintenance Technician
Facilities Maintenance Worker I/II, Lead
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Fiscal Aide
Fiscal Assistant
Housing Customer Service Assistant-HGV
Housing and Facilities Assistant
Housing Specialist-HGV Laborer
Irrigation Technician
Landscape Maintenance Worker I/II, Lead
Mechanic I/II, Senior
Parking Enforcement Officer
Property Manager-Public Housing, Lead
Recreation and Community Services Specialist
Solid Waste Equipment Operator I/II, Lead
Solid Waste Operations Coordinator
Streets Maintenance Worker I/II, Lead
Wastewater Maintenance Worker I/II, Lead
Water Resource Inspector I/II
Water Services Technician
Water Utility Operator Trainee/I/II, Lead
ARTICLE 3. . TERM
This Memorandum of Agreement shall be binding from July 1, 20222025, until 12:00 midnight, June 30, 20252026, at which time it shall expire and be fully terminated.

However, the personnel policies, procedures and practices shall continue beyond the term of this agreement unless modified in accordance with California or Federal law. During the term of this Memorandum of Agreement, there shall be no strikes, work slowdowns, or other Employee disturbances.

ARTICLE 4. SALARIES
(a) Salary ranges for all employees of the General Union shall remain the same throughout the duration of this agreement and until new terms are negotiated
Individual salary and salary ranges for employees of the General Unit listed on Attachment A shall have a market-based adjustment (“MBA”) increase equal to the percentages listed on Attachment A beginning July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule).. All individual salary and salary ranges of employees in the General Unit shall, after the MBAs are applied, increase by 34% beginning with the start of the first full pay period in July 2025.July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule). The MBAs and 4% increase are reflected in the salary schedule attached as Exhibit B.
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start of the first full pay period in July, 20263. as reflected in the salary schedule attached as Exhibit C.
(c) Individual salary and salary ranges for all employees of the General Unit (excluding Housing Specialist) shall increase by 54% beginning with the start of the first full pay period in July, 20274. as reflected in the salary schedule attached as Exhibit D.

SECTION 1. MERIT INCREASES
Merit increases shall be continued to be processed per Article 10 of the personnel regulations.

SECTION 2. SOCIAL SECURITY AND MEDICARE
All employees of the General Unit shall be required to pay 100% of the employee's portion of Social Security and Medicare taxes. beginning with the last full pay period in June 2016.

ARTICLE 5. HEALTH MEDICAL BENEFITS
SEIU employees will participate in a flexible benefits program which includes medical health insurance, dental insurance, vision insurance and flexible spending accounts (FSAs).

Each of these components is outlined below.

A. SECTION 1. MEDICALHEALTH INSURANCE
SEIU employees will be covered by the Public Employees' Medical and Hospital Care Act (PEMHCA) and will be eligible to participate in the California Public Employees' Retirement System (CalPERS) Health Program. The City will pay on behalf of all SEIU employees and their eligible dependents the minimum amount per month required under Government Code Section 22892 of the PEMHCA for medical insurance through the California Public Employees' Retirement System (CalPERS). If electing to enroll for medical benefits, the employee must select one medical plan from the variety of medical plans offered.

Effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule), the first full pay period in July September 29, 2025, the City will contribute the following monthly amounts (called "Benefits Credits") on behalf of each active SEIU employee and eligible dependents toward the payment of 1) medical premiums under the CalPERS Health Program and dental and/or vision coverage, or 2) contributions in the name of the employee to the City's flexible spending account(s). or for "employee only" coverage in subsection (a), any unused amount may be received as taxable compensation.

Coverage Level Effective September 29, 2025
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a) ONETIME PAYMENT
Upon ratification and adoption of the MOA by the City Council, the City shall make a one-time $1200 (One Thousand Two Hundred) payment to all unit employees that have elected the Employee Only CalPERS cafeteria plan. This payment will be made the pay period following the City Council ratifies this MOA and who on September 29, 2025 are employed by the city on that date. The parties agree that this payment is not reportable to CalPERS as compensation.

1. Employee Only
For current employees with "employee only" medical coverage, the City shall contribute one-thousand two hundred ninety-seven dollars ($1,297) per month, increasing by $100 to $1,397 per month effective with the start of the first full pay period in 2023, and increasing by another $100 to $1,497 per month effective with the start of the first full pay period in July 2024.

These payments shall include the mandatory payments to CalPERS. For employees hired after October 1, 2014 with "employee only" medical coverage, the City shall contribute nine hundred twenty-five dollars ($925) per month, increasing by $100 to $1,025 per month effective with the start of the first full pay period in July, 2023, and increasing by another $100 to $1,125 per month beginning with the start of the first full per period in July 2024. These payments shall include the mandatory payments to CalPERS.

If the actual total premiums exceed the City's total contributions, the employee will pay the difference.

2. Employee Plus One Dependent
For current employees with "employee plus one dependent" medical coverage, the City shall contribute one thousand four hundred and thirty-four dollars ($1,434) per month increasing by $100 to $1,534 per month effective with the start of the first full pay period in July 2023, and another $100 per month to $1,634 effective with the start of the first full pay period in July 2024.

These payments shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City's total contributions, the employee will pay the difference. For employees hired after October 1, 2014 with "employee plus one dependent" medical coverage, the City shall contribute one thousand one hundred ninety ($1,190) per month, increasing by $100 to $1265 1290 per month effective with the start of the first full pay period in July, 2023, and another $100 per month to $1,390 effective with the start Employee Only $1,311
Employee + 1 $1,634
Employee + Family $1,943
Opt Out $708
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of the first full pay period in July 2024. These payments shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City's total contributions, the employee will pay the difference.

3. Employee Plus Two or More Dependents
For current employees with "employee plus two or more dependents" medical coverage, the City shall contribute one thousand seven hundred forty-three dollars ($1,743) per month increasing by $100 per month to $1,843 per month effective with the start of the first full pay period in July, 2023 and another $100 per month to $1,943 effective with the start of the first full pay period beginning in July 2024. These payments shall include the mandatory payments to CalPERS. For employees hired after October 1, 2014 with "employee plus two or more dependents" medical coverage, the City shall contribute one thousand four hundred twenty-five dollars ($1,425) per month increasing by $100 to $1,525 per month effective with the start of the first full pay period in July 2023 and another $100 to $1,625 effective with the start of the first full pay period in July 2024. These payments shall include the mandatory payments to CalPERS. If the actual total premiums exceed the City's total contributions, the employee will pay the difference.

The increases in employer contributions shall be used for benefits only and shall neither not increase the opt out payment, nor increase the maximum cash in lieu available to employees who do not participate in the City’s insurance programs. The maximum cash in lieu shall be fixed at the maximum amount that was available as of June 30, 2019.

B. SECTION 2. DENTAL INSURANCE
SEIU employees will be eligible to enroll in a City-sponsored dental insurance plan.

Employees may elect to purchase dental insurance or to opt out of the dental insurance program. If the decision is made to purchase dental insurance, an SEIU employee may purchase dental insurance at any level of coverage (employee only, employee plus one dependent, employee plus two or more dependents).

C. SECTION 3. VISION INSURANCE
SEIU employees will be eligible to enroll in a City-sponsored vision insurance plan.

Employees may elect to purchase vision insurance or to opt out of the vision insurance program. If the decision is made to purchase vision insurance, an SEIU employee may purchase vision insurance at any level of coverage (employee only, employee plus one dependent, employee plus two or more dependents).

D. SECTION 4. HEALTH INSURANCE ENROLLMENT OR OPT OUT
All EMPLOYEES must enroll in an available City health plan unless they opt out. An EMPLOYEE may receive cash in lieu for opting out of the City's health insurance plan if he/she provides proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in Formatted: Indent: Left: 0.5", Hanging: 0.5", No
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or with the City's plan year to which the opt out applies ("tax family"), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies ("opt out period"), by signing an attestation to that effect. An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt- out payment cannot be made and the City will not in fact make payment if the employer knows or has reason to know that the employee or tax family member does not have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.

Effective January 1, 2015, Effective September 29, 2025 Eemployees who opt out of the CalPERS Health Program and comply with the attestation requirement will be given a City contribution amount (Opt OutCafeteria Allowance) of seven hundred eight dollars ($708) per month for all employees and five hundred dollars ($500) for employees hired after July 1, 2014. These amounts may be applied toward the cost of any dental and/or vision coverage and or Flexible Spending Account (FSA). Any unused amount will be paid to the employee as taxable compensation.

E. SECTION 5. EMPLOYEE INSURANCE TRUST
The City agrees to contribute one thousand dollars ($1,000) per year to theat employee insurance trust fund established December 23, 2002. The trust, on a first-needed, firstserved basis can be used to pay up to one hundred thirty-six dollars ($136) of the monthly health insurance premium requirements for any General Unit employee who is receiving short and/or long termlong-term disability payments.

F. SECTION 6. HEALTH INSURANCE REOPENER
The City may reopen negotiations on any issue related to the health insurance provided to employees, but only if it is necessary to modify the City's benefits to avoid penalties or taxes under the Affordable Care Act or other federal or state law.

ARTICLE 6. OVERTIME AND COMPENSATORY TIME
Purpose: To provide the basis for both calculation and payment of overtime in a manner that meets the requirements of the Fair Labor Standards Act (FLSA). No provision of this Article should be construed as guaranteed hours of work per day/week/bi-week or days of work per week/bi-week.

SECTION 1. OVERTIME
Overtime work may sometimes be necessary to meet emergency situations, seasonal, or peak workload requirements. No employee shall work overtime unless authorized by his/her department head.

Definitions:

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1. "Overtime" is defined as time worked by an employee in excess of forty (40) hours in a seven (7) day (one hundred sixty-eight (168) hours) Designated Work Period. Management reserves the right under FLSA to designate the Work Period for each employee.

2. An alternate work schedule is identified in Article 11.2 of the Personnel Handbook.

3. "Overtime" is defined as time worked by an employee in excess of normal scheduled hours in a work week.

Time worked shall not include paid compensatory time off and annual leave.

Regular full-time employees who are not considered "exempt" employees under the provision of the FLSA shall be paid in cash at a rate of one and one-half (1.5) times their regular rate of pay as approved on the Classification List for all hours worked in excess of forty (40) hours during their Designated Work Period.

The regular rate of pay for "FLSA Overtime" shall include wages, standby pay, retroactive regular pay, bilingual pay, longevity pay, out of classification pay, special assignment pay, and other compensation as determined by the FLSA.

SECTION 2. COMPENSATORY TIME
An employee eligible for paid overtime under the provisions of this Section may request, subject to management approval, the accumulation of compensatory time off in lieu of paid overtime, at the rate of one and one half (1.5) hours of compensatory time off for each hour worked in excess of forty (40) hours during the Designated Work Period. The maximum number of accumulated hours of compensatory time shall not exceed 80 hours (Approximately 53.50 regular hours x 1.5 = 80.25) per fiscal year.

1. A Unit employee's use of accumulated compensatory time off shall be subject to approval and scheduling by the employee's direct supervisor.

A Unit employee's request off for the use of three (3) consecutive or more days of accumulated compensatory time shall be subject to at least fourteen (14) days' notice. This notice may be waived by the employee's direct supervisor.

2. Compensatory time off may only be chosen for overtime work performed between January 1 through November 30. Overtime worked in December shall be paid with payroll. Compensatory time earned in the calendar year and not taken as time off by November 30, shall be paid with the last payroll of December, unless on or before November 30 the employee has received authorization to use the time as time off in December and has notified the City’s Human Agenda Item No. 03 Page 13 of 43 CC Agenda 10-06-2025
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Resources Department. Any employee who terminates or is terminated shall be paid his/her regular rate of pay for each hour of accrued compensatory time off at the time of separation.

SECTION 3. OVERTIME PROCEDURE
Each field employee will be given the work cell phone numbers of the Department Head and two other managers. When overtime needs to be authorized, the lead worker shall first seek authorization from the Department Head. If the Department Head is unavailable by cell phone, the lead worker shall attempt to reach one of the other managers on the list. If all three are unavailable by cell phone, the lead worker shall authorize necessary overtime. All overtime approved verbally must be documented on an overtime authorization form on the next business day, with all signatures required by the form. Any overtime authorized in advance must also be documented on an overtime authorization form on the next business day after performing the overtime work, with all signatures required by the form. A form will be prepared and presented to SEIU.

ARTICLE 7. . INSURANCE
The City agrees to pay the PERS mandated amount of the premium for employee health coverage, as well as the entire premium for long-term disability and life insurance currently covering each employee through the term of this Agreement. It is further agreed that the definition of gross wages for long term disability includes base salary plus the employee's portion of City paid PERS, Social Security, and City paid Cafeteria Plan.

The City currently calculates and makes deductions for medical insurance coverage during each of the twenty-four (24) yearly pay periods. The City may, at any time, modify that practice and begin calculating and making deductions for medical insurance coverage based on twenty-six (26) pay periods per year after noticing and discussion with the Union.

ARTICLE 8. SAFETY SHOES
The City and the Employees agree that safety shoes are mandatory for all General Unit Public Works field employees. Failure to wear safety shoes in accordance with this mandate shall be grounds for discipline. The City agrees to allow each General Unit field employee, who obtains prior approval from the City, to charge on account or submit a receipt for reimbursement not to exceed Two Hundred Twenty-Five Dollars ($225) in any one-year for the purposes of purchasing new safety shoes and/or having safety shoes resoled. This benefit will be available each July.

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approved by the supervisor. The wear and tear must be due to work related duties above what is normally expected.

ARTICLE 9. STANDBY PAY
Employees assigned to standby duty by their Director shall be compensated and governed by the following:

A. A. Standby duty requires that employees so assigned:

1. 1. Be ready and respond within a 45-minute response time from the individual's residence to their primary worksite and remain within this specified distance or time from their workstations.

2. 2. Be readily reachable by a City provided cell-phone, paging device, or by home phone.

3. 3. Refrain from activities, which might impair their ability to perform their assigned duties.

B. B. It is agreed that standby pay will be thirty-five dollars ($35.00) per day,
increasing to $45.00 per day effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule).

The City also agrees that standby pay is adjusted upward automatically by the percentage of any future negotiated salary increase. The calculated dollar amount of automatic increases will be treated as part of the affected year's negotiated total package. As a result of the negotiated salary increases during the term of this Memorandum of Agreement, the daily rate shall increase to $46.80 with the start of the first full pay period in July 2023, and $48.67 with the start of the first full pay period in July 2024. It is agreed that standby pay will be $48.67 per day, increasing to $50.62 per day effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule).the first full pay period in July 2026, and $52.64 the first full pay period in July 2027.

For employees employed in water classifications, standby requirements and compensation are set forth in Article 28 of this MOU and that Article shall apply rather than Article 9.

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ARTICLE 10. CONTRACT BASE, YEAR BEGINNING JULY 1, 2015
It is agreed that the dollar base on which the package is to be computed for the contract year beginning July 1, 2015, will be the sum of the total estimated dollar cost for each item listed below as budgeted to be paid to unit:
a. Annualized base salaries for the unit at July 1, 2015. b. Annualized dollar cost for standby pay.
c. Actual dollar cost for Experience Differential pay.
d. Annualized dollar cost for Cafeteria Plan.
e. Cost for "employee" PERS contribution paid by City based on salaries computed in Article 1O(a).
f. Cost of additional PERS contribution associated with 2.7% @ 55 option, based on salaries computed in Article 1O(a).
g. Cost of short/long term disability and life insurance premiums based on salaries computed from Article 1O(a).
h. $1,000 payment into Employee Trust.

ARTICLE 110. PROVISION OF LAW
This Memorandum of Agreement is subject to all current and future applicable federal and state laws and regulations. If any plan or provision of this Memorandum of Agreement is in conflict or inconsistent with such applicable laws or regulations, or is otherwise held to be invalid or unenforceable by a tribunal of competent jurisdiction, such part or provision shall be suspended by such applicable law or regulation and the remainder of the Memorandum of Agreement shall not be affected thereby.

ARTICLE 112. WORK OUTSIDE OF CLASSIFICATION
In the case of extended leaves and/or vacancies of more than 3 consecutive work days, departments may seek the approval of the City Manager or designee, to have regular or probationary employees assigned to perform a substantial portion of the work duties of a higher level classification in addition to their regularly assigned duties. To be eligible for out of class pay, the assignment must last for more than 3 consecutive work days, the department must attest to the employee’s ability to perform the job duties and the request must be approved by the City Manager or designee. Such assignment shall be limited to six months or 960 hours in a fiscal year, whichever is less. Benefit levels will remain unchanged for the duration of the Out-of-Class Assignment. Compensation changes will Formatted: Space Before: 0 pt
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be effective with the first day of the Out-of-Class Assignment and continue through the end of the assignment.

An employee who is working out of classification as defined by this section, shall receive extra pay of 5% of the employee’s base wage, and once triggered by exceeding the 3 consecutive work day threshold, shall apply to the 3 work days already worked. The specialty pay under this section is notmight not be reportable to CalPERS.

ARTICLE 132. PROBATIONARY WORK TEST PERIOD
All appointments to permanent positions shall be subject to a probationary work test period of twelve months.

An employee shall be retained beyond the end of the probationary work test period unless the department director affirms in writing to the employee, prior to the end of the probationary period, that the services of the employee have not been satisfactory.

Employees will not be subject to any extensions beyond the twelve-month period, unless approved by the City Manager, and in cases only due to approved absences of 10 consecutive days or more. In such case, the probationary work period will be extended by the aggregate of the absence(s). The City Manager maintains the right to terminate a newlyhired probationary employee's status at any time during the initial probationary period with or without cause.

ARTICLE 143. EXPERIENCE DIFFERENTIAL/LONGEVITY
The City agrees to maintain its current policy as set forth in Article 26.13 of the Personnel Handbook.

The City shall provide experience/longevity differential payments for eligible regular fulltime employees hired prior to November 1, 2014. Employees who have been employed with the City for ten (10) years of service are eligible for a 2% (percent) of the annual base wage paid to the employee. Employees who have been employed with the City for fifteen (15) years or more on December 1 of each year are eligible for a 3.5% (percent) of the annual base wage paid to the employee.

Payment to eligible employees will be made in one payment between December 1 and December 15 each year or at the employee's option, commencing January 1, 2015, the City will make payments for all eligible employees on a biweekly basis (such designation must be made prior to December 15 of the previous year). Regardless of the timing of the payment, the pay will be reported retroactively to CalPERS in equal amounts per pay period over the previous year.

ARTICLE 145. HOLIDAYS
SECTION 1. SET HOLIDAYS
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The holidays for regular full-time employees of the City shall be those days as set forth herein:

New Year's Day January 1
Martin Luther King Day 3rd Monday in January
President's Day 3rd Monday in February
Cesar Chavez Birthday March 31
Memorial Day Last Monday in May
Juneteenth
Independence Day
June 19
July 4
Labor Day 1st Monday in September
Veteran's Day November 11
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving Friday after Thanksgiving
Christmas Eve Day December 24
Christmas Day December 25
Floating Holiday: Each regular and probationary general unit employee shall accrue 2 (two) days as Floating Holidays on July 1 of each year, which must be used by the end of the last pay period of the fiscal year [last pay period with a pay date in June] or it shall be forfeited. Floating Holidays cannot be converted to payment.

SECTION 2. HOLIDAYS OBSERVED
Should a holiday fall on Sunday, the following Monday will be observed as the holiday. Should a holiday fall on a Saturday, the Friday preceding will be observed as the holiday. For those employees whose days off are not on Saturday or Sunday, should the holiday fall on a day off, either the day after or the preceding day shall be taken as a holiday.

SECTION 3. HOLIDAY TIME
Effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule) fFor each holiday, regular and probationary employees will be paid up to the normal hours worked up to the maximum of nine (9) hours at the regular rate of pay.

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(a) The City agrees that holidays for Solid Waste Equipment Operators working the 4/10 work schedule will be counted as 10-hour days. For these employees, if his/her flex day falls on a holiday, the employee will be granted 10 hours of annual leave into his/her leave bank in lieu of the flex day.
(b) To be eligible for this pay, an employee must either be at work or on a paid leave of absence on the regularly scheduled workdays immediately preceding and following the observed holiday.

SECTION 4. WORKING ON A HOLIDAY
Any regular and probationary employee who is required to work on any holiday recognized by the City shall be paid for the holiday pursuant to Section 3(a) in addition to one and one-half times the regular rate of pay for the hours worked on the holiday.

ARTICLE 156. RETIREMENT BENEFIT OPTION
The Union and the City agree to meet during the contract period to evaluate the removal of the first two paragraphs of this Article. The City of Port Hueneme has been audited and noticed by PERS that the program described in these paragraphs is contrary to California Public Employees' Retirement Law.

Upon the City resolving the current issue regarding enhanced salaries with PERS, the City agrees to consider amending the City's PERS contract to take advantage of Government Code Section 20615.5 whereby the City would discontinue paying the employee's contributions to PERS during the final compensation period. The eligible member's pay rate would be increased by that same amount, and the PERS contribution would be withheld from the employee's adjusted gross pay during that period.

It is agreed that Section 22.4.1 of the City Administrative Policy Manual will be eliminated effective July 22, 1992. The City agrees to allow each employee a one-time option on July 22, 1992 to have the dollar amount of the "Cafeteria Plan" and the employee's share of City-paid Social Security added permanently to gross wages. It is understood that the City would then withhold from the employee's adjusted gross pay his/her share of Social Security taxes and any health insurance premiums for the employee and the employee's dependents.

The City agrees to continue the contract with the California Public Employees' Retirement System (PERS) to provide the 2.7% @ 55 Modified formula option for general unit employees that became effective July 20, 2006.

For "classic" employees hired prior to July 1, 2014, the City agrees to pay the Employee's portion of the contribution to PERS, which is eight percent (8%) of all base pay above $133.33 per month, in accordance with Section 20691 and Section 20053 of the Government Code.

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AB 340 (as modified by AB 197) the California Public Employees' Pension Reform Act of 2013 (PEPRA). AB 340, as it may from time to time exist, shall in its entirety be given full force and effect during and after the term of the 2014-2015 MOU. Any provision in the 2013-2015 MOU which contradicts any provision of AB 340, shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2014- 2015 MOU or any MOU, Agreement, Rule or Regulation predating the 2014-2015 MOU.

Unit members hired on and after January 1, 2013, deemed to be a "new member" as defined in Government Code § 7522.04, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said "new member" is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 - Government Code section 7522.30) In addition, "new members" shall also pay the Government Code § 20516 "cost sharing" described in Article 13 A(4) and 13(8)(5) above.

Unit members who are "new members" and miscellaneous employees on and after January 1, 2013, shall be enrolled in the AB 340 provided for 2% @ 62 retirement formula (Govt.

Code § 7522.20), and such "new members" who are safety employees shall be enrolled in the AB 340 provided for 2.7% @ 57 retirement formula (Section 7522.25.) Unit members who are "new members" on and after January 1, 2013, shall have "final compensation" measured by the highest average annual pensionable compensation earned by the member during a period of at least 36 consecutive months (Section 7522.32.) ARTICLE 176. LAY-OFF, REDUCTION IN FORCE
The City agrees not to reduce the current Solid Waste employee work force during the term of this contract unless the City determines it is in the City's best interest to contract for all Solid Waste services during the term, or any part thereof, of this contract. If the determination is made to contract for all Solid Waste services, the City agrees to meet with the authorized representatives of the Union to discuss that decision.

Any employee that is scheduled to be laid off because of the City's contracting for all Solid Waste services will first be given an opportunity to apply for any open position in the City for which he/she is qualified. If there are no positions available with the City, the City will negotiate with the refuse contractor to employ the City refuse employee at the Contractor's equivalent salary and benefit level.

It is understood and mutually agreed that the City retains the sole and exclusive right to determine the merits, necessity, and level of any activity or service. When exercise of the City's rights results in a reduction in force, the following procedures shall be observed:

SECTION 1. LAYOFF/BUMPING
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produce the necessary reduction in force, the following procedures shall be followed:
a) Temporary, seasonal, part-time and probationary employees shall be separated from services within each classification affected; b) For regular employees, the order of layoff within each classification shall be based on seniority, defined as the employee's total continuous City service as a regular employee, except for the last five (5) least senior employees within each classification. Layoff of those five (5) employees within each classification shall be determined after considering factors such as individual employee performance (including disciplinary actions) and class specific qualifications; and
c) A regular employee who is subject to layoff pursuant to the procedures outlined in b above may displace another employee in a lower classification previously held by him/her if the employee has greater seniority than the displaced employee and if the employee (as outlined in the criteria listed in b above) is equal to or greater than the displaced employee. In the same manner, the displaced employee may likewise displace another employee and so on.

Because individual employee performance is a component of the factors to be considered in determining order of layoff, an employee may file a grievance related to his/her performance evaluation report in compliance with the Grievance Procedure as outlined in the City's Personnel Handbook.

SECTION 2. RECALL/REINSTATEMENT
As vacancies occur in each job classification, each employee displaced or laid off in that classification shall for a period of one year from the date originally displaced or laid off be offered, in the reverse order displaced or laid off, a one- time opportunity to return to work in his/her former classification. If a reinstatement offer is refused, the City is not obligated to make a second offer to that individual. A non-response within 14 business days shall be deemed a refusal.

Each employee who is reinstated to his/her former position shall regain the same step as occupied prior to lay off.

Each laid off employee who is reinstated within one year shall have his/her salary anniversary date reestablished as if the time off the job were an authorized leave of absence without pay. The same procedure shall be used to reestablish the employee's continuous service date. No probation period shall be required for laid off regular employees who are reinstated, except for probationary employees who did not complete the probationary period prior to the layoff. In this case, the probationary period will be extended taking into account the prior completed service.

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The City will provide former employees notice of all recruitments within the City (via U.S. mail to the last known address) for a period of one year after lay off.

ARTICLE 187. BEREAVEMENT LEAVEBEREAVEMENT LEAVE
Bereavement leave shall be provided as follows:

Four (4) days of paid bereavement leave may be taken for the death of a member of the immediate family (parent, grandparent, child, brother, sister, spouse and those same members of a spouse’s family). One day of paid bereavement leave may be taken for the death of an aunt or uncle (this provision applies to spouse’s family as well). If an employee was raised by an aunt or uncle, the City Manager may permit the employee to take the same bereavement leave to which the employee would be entitled if the deceased was the employee’s parent. If out-of-town travel in excess of 250 miles is necessitated, four (4) additional days may be taken from annual leave. If employee travels less than 250 miles for bereavement purposes, employee may take up to two (2) additional days from accumulated annual leave.

Whenever the term "spouse" is used, the same leave rights shall apply to a registered domestic partner of the employee.

ARTICLE 19. MATERNITY LEAVEMATERNITY LEAVE
The City agrees to maintain its current policy on Family Leave as set forth in Article 32, Sections 32.3 and 32.4 of the Personnel Handbook.

ARTICLE 2019. INDUSTRIAL ACCIDENTINDUSTRIAL ACCIDENT
LEAVE/WORKERS’ COMPENSATION
For the purpose of Industrial Accident Leave this article supersedes all prior language including Article 30 of the Personnel Handbook.

SECTION 1. REPORTING
Any employee who suffers an industrial accident or illness shall report it immediately to his/her supervisor. The employee shall then report to the Personnel Officer to obtain a medical service certificate and provide the necessary information to be filed with the Worker's Compensation insurance carrier. If the injury requires immediate attention, and the employee is unable to report the injury him/herself, the employee's supervisor shall contact the Personnel Officer to provide the required information. If the injury occurs other than the normal working hours, the incident must be reported the morning of the next working day.

SECTION 2. SALARY COVERAGE
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continuation for the initial period up to one hundred eighty (180) calendar days or until the employee returns to work, whichever is earlier. In addition, the City will maintain its contribution to benefits as provided for herein (retirement, health, dental life and LTD insurances). This provision shall apply only up through the one hundred eighty (180) calendar days of absence from work for each separate injury or illness, including aggravations thereof.

During this initial one hundred eighty (180) day period, annual leave and earned compensatory time off and other leaves shall not be deducted from the absent employee's accruals. Annual leave accruals shall continue to accrue during this time. In order for the employee to receive the above pay and benefit continuation, he or she must remit all Workers' Compensation temporary disability checks to the City of Port Hueneme. The employee's performance evaluation date will be rescheduled the amount of days that the employee was absent. There shall be no merit salary increases during this period of absence.

At the end of the aforementioned one hundred eighty (180) day period, and provided that it is available, annual leave and compensatory time off shall be used to augment Workers' Compensation benefits so that the employee may receive up to full base salary during the disability. Accrued leave designated by the employee on a regular timesheet shall be charged at a rate proportionate to the percentage of said employee's base salary not covered by Workers' Compensation. As long as an employee is utilizing annual leave to ensure full base salary, his/her City paid benefit contributions (as provided for herein) shall be continued. At no time shall an employee receive in excess of his or her regular salary and benefits. Furthermore, employees shall not receive merit salary increases nor accrue additional annual leave, floating holidays, or any other leaves after the initial one hundred eighty (180) calendar day period until he or she returns to regular duty.

Upon depletion of accumulated annual leave, the City shall discontinue all non-health City paid benefits and supplement to Workers' Compensation payments. At this time, the employee is subject to Long Term Disability insurance benefits (claims shall be submitted to the carrier in accordance with said policy).

With regards to the payment of health insurance benefits after depletion of annual leave, the City and employee will continue to contribute the amounts enumerated by MOU towards the available plans. Said contribution shall continue until the earlier of: 1) the date that the employee returns to regular work; 2) the date that the employee is declared permanent and stationary; 3) the date that employee retires; 4) 365 calendar days from the date of the original injury (intermittent periods of disability from work relating to aggravations of the same injury or illness shall be cumulative for the purposes of calculating this 365 day period).

Subject employees may maintain dental and vision insurance at their own cost in accordance with Federal or State Law (COBRA continuation coverage). The subject employee is responsible for coordinating said coverage with the Human Resources Department.

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SECTION 3. REINJURY OF SAME INJURY OR DISEASE
In the event that an employee who has returned to work from industrial accident leave is subsequently absent from work as a result of the same injury or disease, the absence shall be considered to be a part of the original industrial accident leave as determined by the medical provider.

SECTION 4. PAYROLL DEDUCTIONS
The employee shall be responsible for payment of payroll deductions previously authorized, including deductions related to insurance costs.

ARTICLE 210. LEAVE WITH PAY FOR ELECTED REPRESENTATIVES If the employees' elected representative is elected to the SEIU Executive Board, the City agrees to allow up to two (2) hours per month of leave with pay to attend the SEIU Executive Board meetings.

ARTICLE 212. ANNUAL LEAVE
Regular, full-time General Unit employees shall accrue annual leave with pay to be used as leave for vacation, illnesses, and other personal purposes. General Unit employees may accrue such paid leave as provided by this Article to be used in the future or may convert annual leave to salary compensation under the conditions contained in this Article.

SECTION 1. ACCUMULATION RATES
a) General Unit employees with less than five (5) years of service shall earn annual leave at the rate of 172 hours per year;
b) General Unit employees with five (5) years of service shall earn annual leave at the rate of 204 hours per year;
c) General Unit employees with six (6) years of service shall earn annual leave at the rate of 212 hours per year;
d) General Unit employees with seven (7) years of service shall earn annual leave at the rate of 220 hours per year;
e) General Unit employees with eight (8) years of service shall earn annual leave at the rate of 228 hours per year;
f) General Unit employees with nine (9) years of service shall earn annual leave at the rate of 236 hours per year; and
g) General Unit employees with ten (10) years of service shall earn annual leave at the rate of 244 hours per year.

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h) General Unit employees with eleven (11) years of service shall earn annual leave at the rate of 252 hours per year.

SECTION 2. MAXIMUM ACCUMULATION
The maximum accumulation of annual leave shall be 650 hours. If an employee has accumulated the maximum number of hours, accumulation of annual leave will be discontinued. Accumulation shall resume on the first day of the pay period following a reduction in accumulations below the maximum allowed.

SECTION 3. CONVERSION TO SALARY
General Unit employees may convert a maximum of 160 hours of annual leave to salary compensation per year. Beginning in December 2019, and in each December thereafter, employees who wish to convert vacation hours to salary in the following calendar year, may do so by making an irrevocable election in writing of the number of hours they will accrue in the next calendar year that they choose to cash out.

Employees who make the irrevocable election may choose to receive the cash out in July and/or December. The maximum cash out that can be elected to be paid out in July is limited by the employee’s accrual from January 1 through June 30. This is in addition to the limitations described below.

In order to be eligible to convert annual leave to salary, the employee must: (a) convert a minimum of sixteen (16) hours to pay, and (b) upon making the conversion to pay, the employee must be left with a minimum of 120 hours of annual leave.

The City shall have a form available to employees to make this election. In addition, the City shall make a form available for employees to request an exception to the irrevocable election requirement for unforeseeable emergencies occurring after the election window period. The request for an exception is subject to the City Manager’s approval. The City’s decision on a request for an exception shall not be subject to the grievance procedure.

SECTION 4. NOTIFICATION AND APPROVAL
Annual leave shall be scheduled in advance by the employee whenever possible, subject to the approval of the department director. It is the responsibility of the employee to provide the supervisor or department director with reasonable notice of an absence. The department director shall have the authority to approve or deny the use of annual leave for any period of absence. The scheduling of the use of annual leave shall be by the department director with due regard to the wishes of the employee and particular regard for the needs of the City.

Employees who are off for extended periods due to illness or injury may be required to provide a physician's statement authorizing their return to work.

SECTION 5. SEPARATION FROM EMPLOYMENT
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General Unit employees who separate their employment from the City shall have all annual leave accumulations converted to salary compensation at the employee's current rate. Compensation shall be paid in one lump sum. Annual leave shall not be used to extend an employee's actual date of separation. When notice is given by an employee that he/she is terminating, the use of annual leave shall be suspended.

The only exception to this provision is that with the approval of the employee's supervisor, the employee may be granted short-term leaves (one to three days) to attend to personal business. However, such short- term leaves may not be conducted consecutively and with a frequency to create in effect, a long-term leave.

ARTICLE 232. CAREER DEVELOPMENT
The City acknowledges the importance of continuing education for employees and agrees to maintain its career development guidance by meeting with interested employees regarding advancing their education through the Tuition Reimbursement Benefit. The City commits to work with the Union during the term of this Memorandum of Agreement toward the creation of a career development program.

ARTICLE 243. AUTOMOBILE AND STANDBY POLICY
All standby vehicles will be available at one of the City facilities for the use of the employee designated as primary standby by the department director. City vehicles will not be provided for employees to take home. It is the responsibility of the employee on standby to ensure that the vehicle is properly equipped and secured after each regular shift for use during a callout. Any employee, who is required to use their personal vehicle for City business and to report to the City facility to pick up the standby vehicle, shall be reimbursed at a rate equivalent to the standard mileage rate established by the Internal Revenue Service (IRS) which may be subject to federal and state taxes. A mileage report must be submitted with the timesheet for which the standby was worked, otherwise the mileage reimbursement will not be paid.

ARTICLE 254. EYEGLASSES
The City agrees to amend its replacement policy for eyeglasses as follows: The City will pay a maximum of $250 toward replacement of like style eyeglasses broken or damaged while performing job duties. If replacement is eligible for insurance reimbursement, then employee will only be reimbursed by the City for his actual out of pocket expenses up to the $250 maximum. Eyeglasses lost while not being worn are not covered by this policy.

ARTICLE 265. CLOTHING/PERSONAL ITEMS REPLACEMENT POLICY A. SECTION 1. THE CITY AGREES TO MAINTAIN THE FOLLOWING POLICY:

CLOTHING/PERSONAL ITEMS REPLACEMENT POLICY ISSUE ITEMS
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Each field employee shall be issued the following gear:

Uniforms (11)
Rain Gear
Boots
Pants
Coats
Hats
Gloves
Uniforms are replaced when torn or damaged beyond repair. They are replaced as needed due to ordinary use, normally about every 24 months.

All items must be turned in at the warehouse when replacement is necessary. If items cannot be turned in for replacement due to extenuating circumstances, approval of the supervisor will be required prior to replacement without charge.

The City will report to CalPERS the monetary value for providing and maintaining the employee's required uniforms. The City will report the uniform allowance on a bi-weekly basis. The uniform allowance amount reported to CalPERS will derive from the contracted amount or the prior year's invoices for providing and maintaining the employee's uniforms, not to exceed $301.60 per year per employee. Reporting to CalPERS is applicable only to Classic members.

B. SECTION 2. PERSONAL ITEMS
Employees should refrain from wearing or using personal items of significant value insofar as possible. If personal clothing or items are damaged on the job, the employee should report the matter to his or her supervisor immediately. Those items most frequently worn on the job and most subject to damage are:

1. Jewelry –

1. the only jewelry authorized for replacement will be watches and wedding rings with a $50 maximum reimbursement.

2. Jackets –

2. maximum replacement value $30.

3. Shoes –

3. maximum replacement value $25.

These and all other items will be evaluated according to value, age, and condition. The City may require that the employee turn in the damaged articles.

ARTICLE 276. PROMOTION POLICY
The City agrees to maintain its policy as set forth in Article 7, Section 7.4, of the Personnel Handbook. To encourage this policy the City will adjust upward by 5% any written test score obtained by any current employee who meets the minimum job requirements for the open position.

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However, beginning after ratification of this Memorandum of Agreement by the City Council, Tthe requirements of Article 7, Section 7.4 of the Personnel Handbook shall be supplemented for employees subject to this Memorandum of Agreement, by the following:

Employees on probationary promotion shall be given performance evaluations at six (6) and twelve (12) months. Extension of promotional probation will be allowed in those circumstances in which the City Manager in his/her sole discretion determines that an extension is appropriate. Promoted employees who do not pass probation shall be entitled to demote to their prior position, if vacant. No demotion to prior position will be allowed, even if prior position is vacant, where the promoted employee's conduct would warrant dismissal.

ARTICLE 287. CALLED-OUT PAY
SECTION 1. SITUATIONAL DETAILS
Theat paragraph in the Administrative Policy Manual describing the City policy for callouts (currently section 7.3 of the manual) shall be amended to read as follows:

Subject to the minimum set forth in this paragraph, the unit employee on standby duty who is called-out for emergency work and any other employee called out to the same incident shall be paid overtime only for that period of time the unit employee works in excess of the employee's regular working hours.

The unit employee on standby duty who is called-out for emergency work and any other employee called out to the same incident that requires less than 2 hours of the employees' time shall receive compensation for no less than 2 hours at the overtime rate, even if the total number of hours worked total less than forty (40) hours in the workweek. However, if the unit employee on standby duty or any other employee called out to the same incident is called-out more than once within a 2-hour period, the unit employee will only receive credit for the minimum 2 hours at the overtime rate unless the second call extends beyond the 2-hour minimum of the first call.

The unit employee on standby duty and any other employee called out to the same incident who are called out between the hours of 12:00 midnight and 6:00 a.m. will receive 3 hours pay at the overtime rate, even if the total number of hours worked total less than forty (40) hours in a workweek. A unit employee shall be deemed to have been called-out if the employee has physically left the premises at the end of the employee's shift and is called back to authorized duty.

Both the unit employee on standby duty and any other employee called back to work to the same incident shall receive reimbursement for travel to and from their home to the worksite at the IRS rate.

SECTION 2. STANDBY PAY AND CALL OUT FOR WATER
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CLASSIFICATIONS ONLY
A. Stand by -

1. Employees may be assigned to monitor SCADA and/or other alarms for the water treatment plant and to respond and monitor the system remotely from an assigned lap top or other electronic means after hours. These employees are on stand by and their conduct and compensation shall be governed by the following:

1.a.The employee is required to monitor the water treatment system remotely from the assigned equipment provided by the City and respond to alarms immediately. The employee must also be readily reachable by cell-phone, paging device, or by home phone.

2.b.The employee is expected to refrain from activities, which might impair his/her ability to perform the assigned duties.

3.c.The employee is expected to understand the system and make reasonable, responsible and necessary adjustments to the system so as to properly control the system, and anticipate necessary adjustments to minimize alarms.
a. An employee assigned to stand by duty will be paid a daily rate of $67.56, increasing to 80.00 effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule). This daily stand by rate is considered the full stand by rate which also includes when an employee is concurrently assigned to stand-by for water distribution operations or other public works operations that may require a physical response.An employee assigned to stand by duty will be paid a daily rate of $86.52, increasing to $89.98 effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule)$93.58 . This daily stand by rate is considered the full stand by rate which also includes when an employee is concurrently assigned to stand-by for water distribution operations or other public works operations that may require a physical response.
d.
e. The City also agrees that stand by pay is adjusted upward automatically by the percentage of any future negotiated salary increase. The calculated dollar amount of automatic increases will be treated as part of the affected year's negotiated total package. As a result of the negotiated salary increases during the term of this memorandum of Agreement, the daily rate shall increase to $83.20 with the start of the Formatted: Font: Bold
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first full pay period in July 2023 and $86.52 with the start of the first full pay period in July 2024.

2. The City also agrees that stand by pay is adjusted upward automatically by the percentage of any future negotiated salary increase. The calculated dollar amount of automatic increases will be treated as part of the affected year's negotiated total package. As a result of the negotiated salary increases during the term of this memorandum of Agreement, the daily rate shall increase to $83.20 with the start of the first full pay period in July 2023 and $86.52 with the start of the first full pay period in July 2024.Callout:

B. CALL OUT
1) Response to Alarms (Remotely) - Any calls or responses, (SCADA or other alarms that can be controlled or adjusted remotely) that occur after a regular scheduled work shift ends shall be compensated at a minimum of .50 hour (half of an hour) or actual hours worked, whichever is greater, at the overtime rate. If another/other alarm(s) is/are received within the same .50 hour, the subsequent alarms shall be considered part of the initial .50 hour and second or additional minimums shall not apply.
2) Notwithstanding paragraph 8(1) above, an employee who receives an alarm between the hours of 12:00 midnight and 6:00 a.m. shall be compensated at a minimum of 1 hour (one hour) or actual hours worked if the work extends past the one hour, whichever is greater, at the overtime rate. If another/other alarm(s) is/are received within the same hour, the subsequent alarms shall be considered part of the initial hour and second or additional minimums shall not apply.
3) If an employee is physically called out and must leave the employee's home to report to the water treatment plant or otherwise, the employee shall be compensated pursuant to Section 1 of Article 28 of the current MOU. (An employee is deemed to have been called-out if the employee has physically left the premises at the end of the employee's shift and is physically required to return to work.)
ARTICLE 298. EDUCATION REIMBURSEMENT
The City agrees to maintain its current policy on Education Reimbursement as set forth in Article 26.12 of the Personnel Handbook.

The City agrees to reimburse Three Thousand dollars ($3,000) per fiscal year per employee.

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ARTICLE 3029. CONTRACTING OUT
The City shall notify the Union at least thirty (30) days prior to contracting out of bargaining unit work, which has been or could be traditionally or customarily performed by unit members except for major projects and/or emergencies.

Prior to implementation, the City shall meet and confer with the Union in an expedited manner over the impact such contracting out of services may have on said employees, and the Union may propose and the City will consider reasonable alternatives to contracting of City services.

ARTICLE 301. DIRECT DEPOSIT
It is in the mutual interest of the City and its employees to use the available direct deposit system. Thus, all employees who are using the direct deposit system on July 31, 2001, shall continue to use it thereafter. Any employee who begins using the direct deposit system after July 31, 2001, shall continue to use it thereafter. Employees hired after July 31, 2001 shall be required to utilize the direct deposit system. Requests for exemption from this direct deposit policy may be submitted to the City Manager.

ARTICLE 321. EMPLOYEE PERFORMANCE
SECTION 1. INFORMAL COUNSELING
In the event an employee's performance is unsatisfactory or needs improvement, informal counseling shall be provided by the employee's first-level supervisor.

Documentation of such counseling shall be given to the employee as it is developed.

Such documentation shall not be placed in an employee's evaluation file.

SECTION 2. UNFAVORABLE REPORTS ON PERFORMANCE
If upon such counseling an employee's performance does not improve and disciplinary action should result, a written report shall be prepared by the supervisor, including specific suggestions for corrective action, if appropriate. A copy of the report and any response from the employee shall be given to the employee and a copy filed in his/her personnel file for a period of one year.

If such report is for acts that create a hostile work environment (i.e. harassment, discrimination, violence in the workplace) then, that written report shall remain in the personnel file for three (3) years.

SECTION 3. IMMEDIATE DISCIPLINE
This Article shall not operate as a bar to immediate suspension, demotion, reduction in pay or dismissal where an employee's conduct or performance warrants such action and where such action is permissible under law.

SECTION 4. PERFORMANCE EVALUATIONS
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The City commits to providing employees with an annual review in a timely manner.

Beginning October 1, 2019, aAny performance evaluation that has not been given within sixty (60) days of the employee’s anniversary date shall result in a 5% salary increase retroactive for sixty (60) days (but no higher than top of range) and to be given prospectively (applicable only to employees not already at top of range). If the untimely evaluation results in a merit increase of less than 5%, that reduction shall be prospective from the date of the evaluation. If the merit increase is above 5%, the difference above 5% shall be retroactively paid. If on October 1, 2019, an employee’s performance evaluation is more than sixty (60) days late, the 5% increase shall be retroactive to the employee’s anniversary date for the position held at the time the performance evaluation should have been given.

If an employee is promoted and did not receive a timely evaluation in the prior position before October 1, 2019, the retroactive 5% increase will be for the period from the anniversary date for the prior position through the date of promotion. The promotional salary shall be adjusted according to section 10.4 of the City’s Personnel Handbook.

ARTICLE 323. SEPARATION FROM EMPLOYMENT
SECTION 1. EMPLOYEE INITIATED SEPARATION
An employee wishing to leave in good standing shall submit a written resignation to his/her supervisor at least two weeks prior to the effective date· of such resignation. The supervisor shall submit the written notice to the appropriate department director, who shall initiate a Personnel Action Form to the Human Resources Director.

Absence without leave for five (5) consecutive workdays may be construed as a basis for termination from employment, effective as of the last date the employee worked.

An exiting employee will receive final compensation within three (3) days of resignation.

An exiting employee is expected to return all City property in his/her possession or control on his/her final day of employment. This includes City furnished uniforms, tools, equipment, etc.

A Report of Exit Interview completed by the Human Resources Director after interviewing a terminating employee will be filed in the employee personnel file.

The City commits to conducting exit interviews for all employees voluntarily separating from City employment.

SECTION 2. CITY INITIATED SEPARATION
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The City Manager may terminate the employment of any regular employee for cause, lack of funds or lack of work, or by reason of termination of the program to which the position is assigned.

Prior to a regular employee being terminated for cause and as a component of due process, the City Manager or his/her designee will review all circumstances involved in the termination.

The City Manager may terminate the employment of any employee other than regular employees with or without cause, with or without notice.

Exiting employees are expected to return all City property in their possession or control on their final day of employment. This includes City furnished uniforms, tools, equipment, etc.

ARTICLE 343. GRIEVANCE PROCEDURE
SECTION 1. ALLEGED VIOLATION
Any alleged violation or misapplication of this Memorandum of Agreement, City rules, policies and regulations, and any alleged violation of safety practices and procedures, shall be considered to be a matter subject to review through the grievance procedure. Issues subject to review under Article 25 of the Personnel Handbook are not subject to review by the grievance procedure.

SECTION 2. FIRST STEP
An attempt shall be made to adjust all grievances on an informal basis between the employee and/or his/her designated representative and a supervisor in the employee's chain of command, up to and including his/her department director.

SECTION 3. SECOND STEP
If the grievance is not satisfactorily resolved through the informal process, the grievance shall be submitted in writing to the employee's department director within thirty (30) days from the date the incident occurred. The department director shall meet with the employee and/or his/her designated representative within fifteen (15) days. The department director shall deliver his/her answer to the employee of his/her representative within five (5) days after he/she has met with the employee or his/her representative. If the department director does not respond within the time limits, the employee may proceed to Step 3.

SECTION 4. THIRD STEP
If the grievance is not satisfactorily adjusted in the second step, it shall be submitted in writing to the City Manager within fifteen (15) days after the department director submits his/her answer to the employee or the employee's representative. The City Manager shall within fifteen (15) days after receiving the grievance in writing either Formatted: No underline
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meet with the employee or his/her representative or deliver his/her answer in writing to the employee or his/her representative. Following the meeting with the employee or his/her representative, the City manager shall deliver his/her answer to the employee or his/her representative within fifteen (15) days. The decision of the City Manager shall be final.

SECTION 5. PROCEDURE
The procedure for handling a review of a written reprimand, demotion, dismissal, suspension, movements of employee's salary within a range, withholding of a merit increase, or transfer for purposes of discipline is covered in Articles 16 and 25 of the Personnel Handbook.

ARTICLE 354. UNION BUSINESS
SECTION 1. PAYROLL DEDUCTIONS/MEMBERSHIP

DUES/INDEMNIFICATION

1. A. DUES DEDUCTION
Each pay period, the City shall send to the Union a list of all employees in the bargaining unit including: each employee’s first name, middle initial, last name; employee identification number; employment status (ex: active, on leave of absence, etc.); base salary earned per pay period; hourly rate; salary step (if applicable); and total hours worked in the pay period. This information shall be sent in Excel format to [email protected] within five (5) business days of each payday.

Each pay period, the Union shall provide the city with an “authorized deduction report” which includes bargaining unit members who have authorized the deduction of Union dues, COPE and other deductions and the deduction amounts.

The City shall make the dues and other applicable deductions from the employees’ paychecks and remit such itemized deductions to the Union via Electronic Funds Transfer (EFT) within five (5) business days of each payday. The City shall also provide the breakdown of each amount remitted (i.e. Dues, COPE, Supplementary Benefits, etc.) in Excel format to [email protected] within five (5) business days of each payday.

2. B. COMMITTEE ON POLITICAL EDUCATION (COPE)
Employees may make voluntary contributions to the Union’s registered political action committees. The employer shall make the deduction of the voluntary contributions in the same manner as the dues deduction process.

Every pay period the Union will notify the employer with a list of employees and the appropriate deduction amount on the “authorized deduction report” of the employees who have signed an authorization for the COPE deduction.

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Employees may discontinue voluntary political deductions by providing notice of cancellation to the Union and the Union shall transmit such notice of cancellation to the Employers by the next full pay period cycle.
i. UNION BENEFITS TRUST
The employer agrees to allow voluntary payroll deductions, with a dedicated payroll code, for the SEIU Local 721 Benefits Trust (Benefits Trust), for the payment of supplemental benefits which may be offered to Union members. The amount collected on behalf of the Benefits Trust will be forwarded monthly to the Union’s administrator of the Benefits Trust.

CD. INDEMNIFICATION
Service Employees International Union Local 721 shall indemnify and hold the city, its officers and employees, harmless from any and all claims, demands, suits, or any other action arising from the provisions herein.

SECTION 2. ORGANIZATIONAL LEAVE
A. UNION RELEASE TIME
Pursuant to Government Code section 3505.3, the City shall allow the employee representative a reasonable time off without loss of compensation or other benefits when they are participating in any one of the following activities:

1. Formally meeting and conferring, including reasonable preparation time, with representatives of the city on matters within the scope of representation. Reasonable prep time shall generally be 1 hour before and 1 hour after scheduled negotiations;

2. Testifying or appearing as the designated representative of Union in conferences, hearings, or other proceedings before the Public Employment Relations Board, or an agent thereof, in matters relating to a charge filed by the Union against the City or by the City against the Union; and

3. Testifying or appearing as the designated representative of the Union in matters before a personnel or merit commission.

B. UNION REPRESENTATIVE LEAVE OF ABSENCE
Pursuant to Government Code section 3558.8, the City shall grant to employee representatives, upon written request of the Union, reasonable leaves of absence without loss of compensation or other benefits for the purpose of enabling employees to serve as stewards or representatives or officers of the exclusive representative, or of any statewide or national employee organization with which the Union is affiliated.

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1. The Union shall reimburse the City for all compensation paid to the employee on leave Reimbursement by the Union shall be made on or before thirty (30) days after receipt of the City’s certification of payment of compensation to the employee.

2. At the conclusion or termination of leave granted under this section, the employee shall have a right of reinstatement to the same position and work location held prior to the leave, or, if not feasible, a substantially similar position without loss of seniority, rank, or classification.

3. The Union has no obligation to use leave under this section for an employee and may terminate that leave at any time, for any reason.

The City reserves the right to recall any employee on leave pursuant to these sections due to an emergency.

4. Compensation – Compensation for release time shall not exceed the employee representative’s standard schedule of hours per day and shall not include compensation for overtime. Compensation shall include retirement fund contributions required of the City as an employer.

The employee shall earn full-service credit during the leave of absence and shall pay their member contributions. The leave of absence without loss of compensation or other benefits provided for by this section is in addition to the release time without loss of compensation or other benefits granted to representatives of the Union under applicable laws or this MOU.

5. Written Notice – Pursuant to Government Code sections 3505.3 and 3558.8, for leave requests for three (3) consecutive days or less, the Union shall submit a written request to the employee representative’s Department Head at least seven (7) days in advance of the requested leave of absence. For leave requests of greater than three (3) consecutive days, the Union shall submit their written request at least thirty (30) calendar days in advance of the requested leave of absence. The written request shall include the purpose, dates, and duration of the requested leave.

6. Approval or Denial of Leave – A request for leave of absence may be granted on a full-time, part-time, periodic, or intermittent basis and will be approved if it does not substantially interfere with the performance of City’s services and operations. If leave is denied, the Department Head shall provide the Union with written notification of the reasons why the requested leave is denied. If granting the requested leave would create an operational hardship for the City, the parties agree to meet and confer regarding the requested leave in order to identify mutually acceptable alternative dates or amount of leave.

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required by the City to ensure that the time reporting is accurate, and that the employee is performing the duties of a steward or officer or representative of the Union during all reported working hours.

8. Indemnification – The City shall not be liable for an act or omission of, or an injury suffered by, an employee of the City if that act, omission, or injury occurs during the course and scope of the employee's leave under this section to work for the Union. If the City is held liable for such an act, omission, or injury, the Union shall indemnify and hold harmless the City.

SECTION 3. LIST OF NEW EMPLOYEES/SEPARATION
The City will furnish the Union with a biweekly remittance report of all deductions payable to the union. This report will indicate any new employees, employees separated from employment, and new transfers into the bargaining unit.

Other employee information may be provided to the Union upon written request.

SECTION 4. ACCESS TO WORK LOCATION
Paid Union staff shall be given reasonable access to work locations during work hours, provided that they obtain approval from the appropriate supervisor or Department Director and such visits do not unduly interfere with the City's operations.

SECTION 5. BULLETIN BOARDS
Subject to the provision of the City's Employer-Employee Relations Resolution No. 3501, General Unit Employees may use designated City Bulletin Boards for the purpose of communicating normal and regular Union business to the membership.

Any additional costs will be the responsibility of the Union.

SECTION 6. RELEASE TIME FOR UNION BUSINESS
The City shall provide release time for specific purposes for General Unit Employees designated by the Union as "Union Stewards." General Unit Employees designated, as Union Stewards shall be granted aggregate release time of 96 hours per calendar year. Release time may be used for the purposes of meeting with representatives of the City to discuss Labor-Relations Issues, to meet with represented Union members to discuss personnel matters, or to attend Union meetings. Release time will not be permitted without prior approval of the Union Steward's supervisor or Department Director.

SECTION 7. JOINT LABOR MANAGEMENT COMMITTEE
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The parties agree to form a Joint Labor Management Committee for the purposes of discussing labor management issues. Both parties agree to schedule and attend these meetings as needed and will make a best effort to attend these meetings.

SECTION 8. VACANCIES
The EMPLOYER shall hold a public hearing regarding vacancies and related staffing issues prior to the adoption of the final budget in accordance with SB 2561 passed in 2024. Prior to the hearing, the City shall discuss matters pertaining to Union’s vacancy status at the Joint Labor Management meetings or via electronic means, ARTICLE 365. REVOCATION OF PRIOR AGREEMENTS
Any and all prior or existing Memorandums of Agreement, Letters of Agreement, Addendums, Side Letters, and other such documents between the parties are hereby superseded and terminated in their entirety, whether or not the specific subject matter of any such document is addressed herein.

ARTICLE 376. NEW EMPLOYEE ORIENTATIONS
The City shall provide the Union written notice of both Employer-wide and departmentlevel new employee orientations [no matter how few participants, and whether in person or online] that involve new employees hired in classifications represented by the Union, by email to the Union's designated representative(s) at least ten (10) business days prior to the event. Representatives of Union shall be permitted to make a presentation of up to twenty (20) minutes, and present written materials, at the conclusion of the orientation, for which attendance is mandatory. No representative of management shall be present during the Union's presentation. Release time shall be granted for one (1) steward to participate in the Union's presentation portion of the new employee orientations. "New Employee" shall be defined for this article to include any employee new to an SEIU 721 represented position, including, but not limited to, those that become employed in a Union represented position through accretion or promotion/demotion. In the event that a current City employee that is not employed in a Union represented classification becomes employed in a Union represented classification (whether by transfer, promotion, demotion or otherwise), and the City does not conduct a new employee orientation for that employee, the employee shall be granted release time of 20 45 minutes in order to meet with the designated Union representative. The City of Port Hueneme shall include in their new hire packet and distribute at new employee orientations: the current Union membership and COPE forms, a copy of the Memorandum of Understanding (MOU), and the contact information of the Union representative.

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ARTICLE 387. BILINGUAL PAY
Effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule), upon qualification, employees shall be eligible to receive forty-five dollars ($45.00) in bilingual pay per pay period.

To qualify, employees must work in a position that routinely and consistently requires use of Spanish language skills. Employees must pass a test of the City’s choosing, purchased from a vendor. Employees must pass a test every 3 years in order to continue receiving bilingual pay. (To the extent this differs from Section 12.5 of the City’s Personnel Rule, the MOU shall prevail.)
ARTICLE 389. DEFERRED COMPENSATION
This benefit shall only apply to deferred compensation plans offered through the City. The city contributions to deferred compensation in the method and amount as provided below:

1. Effective July 8, 2022 (employees on 9/80 schedule) and July 11, 2022 (employees on standard schedule), all represented employees shall receive a contribution of 1.0% of base salary, provided an equal matching contribution is made by a participating employee.

2. Effective with the start of the first full pay period in July, 2023, all represented employees shall receive a contribution of 2.0% of base salary, provided an equal matching contribution is made by a participating employee.

3.1. Effective with the start of the first full pay period in July, 2024, allAll represented employees shall receive a contribution of 3.0% of base salary per pay period, provided an equal matching contribution is made by a participating employee.

ARTICLE 39. CERTIFICATION INCENTIVE PAY
Certification Incentive Pay provides annual stipends to eligible employees for job-related certifications that are not required by an employee’s position. The list below identifies which positions are eligible for specific certifications, the issuing organizations approved by the city and the annual stipend amounts. Eligible employees may receive stipends for multiple certifications, but the total annual stipend amount shall not exceed $3,000. In order to be eligible, employees must submit appropriate documentation and obtain Department Director approval. Annual stipends shall be paid during the second pay period of January of each year.

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Certification/License Eligible Positions Issuing Organization Annual Stipend Amount Certified Arborist LM I, LM II
International Society of
Arboriculture $ 1,500.00
Certified Playground
Safety Inspector
LM I, LM II, LMWL, FacMaint
I, FacMaint 2, FMWL
National Recreation and
Park Association $ 1,500.00
Backflow Prevention
Assembly Certification LM I
Ventura County
Environmental Health $ 1,000.00
Certified Landscape
Irrigation Auditor LM I, LM II, LMWL
Recognized by National
Association of Landscape
Professionals
$ 1,000.00
Certified Tree Worker -
Climbing Specialist LM I
International Society of
Arboriculture $ 1,000.00
Certified Tree Worker -
Aerial Lift Specialist LM I
International Society of
Arboriculture $ 1,000.00
Heavy Equipment Operator
(Backhoe, Skid Steer &
Bulldozer)
LM I, LM II, LMWL, Streets
Maint I, SMWL, WMW I,
WMW II, WMWL, WTRUTL1,
WUO2, WUOL, WUOT,
Engaide1
CATERPILLAR or
Department Director
approved equivalent
$ 1,000.00
Qualified Applicator
Certificate Category B -
Landscape Maintenance
LM I
California Department of
Pesticide Regulation $ 500.00
Qualified Applicator
Certificate Category C -
Right-of-Way
LM I
California Department of
Pesticide Regulation $ 500.00
Qualified Applicator
Certificate Category F -
Aquatic

LM I, LM II
California Department of
Pesticide Regulation $ 500.00
Qualified Applicator
Certificate Category G -
Regulatory

LM I, LM II, LMWL
California Department of
Pesticide Regulation $ 500.00
Certified Irrigation
Technician (CIT) LM I, LM II
Recognized by National
Association of Landscape
Professionals
$ 750.00
Traffic Control Technician
LM I, LM II, LMWL, Streets
Maint I, SMWL, WMW I,
WMW II, WMWL, WTRUTL1,
WUO2, WUOL, WUOT,
Engaide1
American Traffic Safety
Services Association
$ 750.00
Commercial Driver’s
License B
LM I, Streets Maint I,
Streets Maint II, SMWL,
WMW I, WTRUTL1, WUO2,

WUOL, WUOT
State of California
Department of Motor
Vehicles
$ 750.00
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ARTICLE 40. PARKING MACHINE SERVICING AND MAINTENANCE PAY The City shall pay employees who are assigned to maintain and service parking machines special assignment pay as defined below:

A. An employee who holds a position classification that does not include parking machine maintenance or servicing work tasks shall be paid 5% of their base pay for the duration of the special assignment.

B. An employee assigned to train other employees in the performance of such tasks shall be paid 10% of their base pay during the assigned training period. Such training period shall not exceed a period of 18 weeks.

Subsequent to ratification by the City Council, this shall be retroactively effective to April 26, 2021, at which time the employees began performing these duties and the City and Union began discussions regarding the compensation they would receive for such work.

IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Agreement on the day, month, and year indicated below:

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GENERAL UNIT EMPLOYEES UNIT CITY OF PORT HUENEME

NEGOTIATION TEAM, SERVICE

EMPLOYEES INTERNATIONAL UNION,
LOCAL 721
DATED: _________________________ DATED: _____________________ ______________________________ _____________________________ Blanca Smith James Vega
SEIU Bargaining Member City Manager
______________________________ _____________________________ Claudia Lopez Charles Peretz
SEIU Bargaining Member Deputy City Manager
______________________________ _____________________________ Claudia LopezJosh Hart Frank Lee
SEIU Bargaining Member Human Resources Risk Manager
______________________________
Steven Almcrantz
SEIU Bargaining Member
_______________________________
Juan Vazquez Chief
Negotiator, SEIU Local 721
Agenda Item No. 03 Page 43 of 43 CC Agenda 10-06-2025

DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manger
Frank Lee, HR/Risk Manager
SUBJECT: CONTRACT AWARD TO FIDUCIARY EXPERTS LLC FOR SERVICES TO THE CITY’S EMPLOYEE RETIREMENT BENEFITS PLANS BY

PROVIDING FINANCIAL COMPLIANCE, RISK MANAGEMENT, PLAN

DESIGN, AND FIDUCIARY OVERSIGHT
RECOMMENDATION:

It is recommended that the City Council approve the contract with Fiduciary Experts LLC as the finalist firm in response to the City’s Request for Proposals (RFP) for fiduciary advisory service related to employee’s retirement benefits.

BACKGROUND/ANALYSIS:

On December 3, 2024, the City issued a Request for Proposals (RFP) seeking qualified firms to provide fiduciary advisory services related to the City’s defined contribution and deferred contribution plans, also known as 457(b) and 401(k) plans. The purpose of the RFP was to identify a qualified partner with the expertise to support the City in compliance, risk management, plan design, and fiduciary oversight related to the retirement benefit plans offered to employees.

The RFP was distributed publicly and received responses from multiple firms and after a thorough review by the City’s review committee, Fiduciary Experts was identified as the top-ranked firm. The firm demonstrated extensive experience providing fiduciary advisory services to public agencies and municipalities, strong regulatory knowledge, a competitive fee structure, and positive references from comparable agencies. In addition, Fiduciary Experts offers value-added services such as financial literacy training, governance tools, and annual fiduciary reviews.

From the employee’s perspective, participation in 457(b) and 401(k) retirement plans provides significant advantages. Contributions can made on a pre-tax basis that lowers taxable income therefore creating less of an impact when dedications are made. Because contributions are deducted directly from payroll, employees save consistently without needing to take additional action. These plans help employees build long-term financial Agenda Item No. 04 Page 1 of 19 CC Agenda 10-06-2025
Contract Award to Fiduciary Experts, LLC
October 6, 2025

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security and having these plans strengthens the City’s position in the market as an employer and a great benefit to have for our employees.

Currently, the City has four (4) different record keepers (Financial Institutions) for our retirement plans. This provides the employees with different options for investment institutions but weakens the City’s position to negotiate lower fees or investment options.

Fiduciary Experts will be working with the City to search for record keepers, with the goal of achieving competitive pricing, enhanced service from providers, and enhancing investment options for employees. During this process, the City will also evaluate the potential benefits of consolidating our record keepers into one. This contract is a no-cost contract to the City but the services are paid through participants of the plans which is an industry standard. Their costs are recuperated through the reduction in management, administrative, and enhanced investment options.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• We aspire to be an Employer of Choice
FISCAL IMPACT:

There are no fiscal impacts from the contract.

ATTACHMENTS:

A. Contract with Fiduciary Experts
Agenda Item No. 04 Page 2 of 19 CC Agenda 10-06-2025
Professional Services Agreement
CITY OF PORT HUENEME CONTRACT HR-2502

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of the 1st day of October 2025, by and between the City of Port Hueneme a California chartered municipal corporation (“CITY”) and Fiduciary Experts LLC having its principal offices at 40102 Sierra De Ronda, Murrieta, CA 92562 (“CONSULTANT”) to conduct professional independent Investigations of confidential personnel matters.

RECITALS
A. CITY desires to have professional financial fiduciary services provided as set forth in Exhibit A (the “Scope of Service”), attached hereto and incorporated herein.

B. CONSULTANT represents that it is qualified and able to perform the Scope of Service.

AGREEMENT

SERVICES

1. Scope of Services and Extra Work.

A. CONSULTANT shall perform the Scope of Work described inn Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONSULTANT must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.

B. At any time during the term of this Agreement, CITY may request that CONSULTANT perform Extra Work. As used herein, Extra Work means any work that is determined by CITY to be necessary for the proper completion of the Services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. CONSULTANT shall not perform, nor be compensated for, Extra Work without advance express written authorization from CITY. CONSULTANT shall perform the Extra Work in the manner specified in the Proposal, or if variations are found by the Parties to be desirable or necessary, in the manner described in the writing wherein the Extra Work is authorized. The Extra Work is outlined in Exhibit A and is the costs of are inclusive in Exhibit B.

Attachment A
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2 Professional Services Agreement

2. Familiarity with Work.

A. CONSULTANT warrants that it has thoroughly investigated and considered the scope and nature of the Services, has carefully considered how the Services should be performed and fully understands the facilities and restrictions associated with performance of the Services under this Agreement.

B. Should CONSULTANT, subsequent to the execution of this Agreement, discover any conditions that may materially affect the performance of the Services hereunder, it shall immediately inform CITY of such fact and shall not proceed without written instructions from CITY except at its own risk.

3. Standard of Care. Services shall be performed by CONSULTANT in accordance with generally accepted professional practices and principles and not less than the level of care and skill previously exercised by CONSULTANT in providing prior services to CITY. By delivery of completed work, CONSULTANT certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws and the professional standard of care in California.

CONSULTANT shall perform the Services in conformance to and consistent with that degree of care and skill consistent with the generally accepted professional standards prevailing at the time the work is performed.

4. Independent Evaluation. CONSULTANT is responsible for making an independent evaluation and judgment of all conditions affecting performance of the Services, including, without limitation, applicable federal, state and local laws and regulations, and all other contingencies or considerations. Information, opinions, reports, investigations, and other similar information provided by CITY relating to the Services is not warranted or guaranteed, either expressly or impliedly, by CITY.

5. Licenses.

A. CONSULTANT represents and warrants to CITY that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature, which are legally required to practice its profession as well as perform the Services.

B. CONSULTANT represents and warrants to CITY that it shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of CONSULTANT to practice its profession.

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C. CONSULTANT shall maintain a valid CITY business license.

6. Coordination of Services. All services shall be coordinated with the Project Manager or his designee and shall be performed under the jurisdiction of the Project Manager.

7. CITY's Responsibility. CITY shall cooperate with CONSULTANT as may be reasonably necessary for CONSULTANT to perform its services. Project Manager agrees to provide direction to CONSULTANT as requested regarding particular project requirements.

8. Correction of Errors. CONSULTANT agrees to correct, at its expense, all errors which may be disclosed during Director's review of CONSULTANT services.

COMPENSATION

1. Contract Sum. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit B, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation. This contract shall not assume or result in expenses to the CITY. City’s Municipal Code Art. 2 CH 6 Part F 2565 (a)(b)(c).

2. Payment.

A. CONSULTANT shall submit billings to CITY describing the work performed.

CONSULTANT bills shall include a brief description of the Services performed, the date the Services were performed, and a description of any reimbursable expenditures (if provided for in the Proposal).

B. CITY shall pay CONSULTANT no later than 30 days after approval of the invoice by CITY staff.

PERFORMANCE SCHEDULE

1. Time of Performance. This agreement shall begin on October 1, 2025 and expire on September 30, 2030

2. Time of Essence. Time is of the essence in the performance of this Agreement.

Agenda Item No. 04 Page 5 of 19 CC Agenda 10-06-2025
4 Professional Services Agreement

COORDINATION OF WORK

1. Conflicts of Interest.

A. CONSULTANT (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the CITY or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of the Services. CONSULTANT further covenants and represents that in the performance of the Services no person having any such interest shall perform any services under this Agreement.

B. The CITY has determined that CONSULTANT is not a designated employee within the meaning of the Political Reform Act.

2. Assignment and Subcontracting The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement.

CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written approval of the CITY Manager. Any purported assignment made without the prior written approval of the CITY Manager will be void and without effect.

Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties.
☒ Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the CITY Manager or designee. In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors.
☐ Option B: Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that subcontractors may be used to complete the Services. The subcontractors authorized by CITY to perform work on this Project are: CONSULTANT shall be responsible for directing the work of any subcontractors and for any compensation due to subcontractors. CITY assumes Agenda Item No. 04 Page 6 of 19 CC Agenda 10-06-2025
5 Professional Services Agreement
no responsibility whatsoever concerning compensation of subcontractors.

CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the CITY Manager or designee.

RECORDS AND REPORTS

1. Books and Records.

A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to CONSULTANT under this Agreement.

B. CONSULTANT shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.

C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director or a designated representative of these officers. Copies of such documents shall be provided to CITY for inspection at CITY Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at CONSULTANT address indicated for receipt of notices in this Agreement.

D. Where CITY has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of CONSULTANT business, CITY may, by written request by any of the above-named officers, require that custody of the records be given to CITY and that the records and documents be maintained in CITY Hall. Access to such records and documents shall be granted to any party authorized by CONSULTANT, CONSULTANT representatives, or CONSULTANT successor-in-interest, unless confidential.

Agenda Item No. 04 Page 7 of 19 CC Agenda 10-06-2025
6 Professional Services Agreement

CONFIDENTIALITY OF INFORMATION

1. Confidential Information. Any report, information, exhibits, data, documents or materials given to or prepared by CONSULTANT under this Agreement shall be confidential and shall not be made available to any third-party person or organization by CONSULTANT without prior written approval of the project manager.

INDEPENDENT CONTRACTOR

1. Independent Contractor. CITY and CONSULTANT agree that in the performance of the services, CONSULTANT shall be, and is, an independent contractor, and that CONSULTANT and its employees are not employees of the CITY. CONSULTANT has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of the persons assisting CONSULTANT.

2. Employees' Pay. CONSULTANT shall be solely responsible for, and shall save CITY harmless from all matters relating to the payment of Consultant's employees, agents, subcontractors and subconsultants, including compliance with social security requirements, federal and State income tax withholding and all other regulations governing employer-employee relations.

3. Employees' Benefits. CONSULTANT acknowledges that CONSULTANT and CONSULTANT employees are not entitled to receive from CITY any benefits or rights afforded employees of CITY, including but not limited to, reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, or health, life, dental, long-term disability and workers' compensation insurance benefits.

4. CONSULTANT Not Agent. Except as Official may specify in writing, CONSULTANT and its agents, employees, subcontractors and subconsultants shall have no authority, expressed or implied, to act on behalf of CITY in any capacity, as agents or otherwise, or to bind CITY to any obligation.

INSURANCE

1. Insurance Requirements.

Agenda Item No. 04 Page 8 of 19 CC Agenda 10-06-2025
7 Professional Services Agreement
A. Policies. CONSULTANT, at its own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. 1) Workers Compensation Coverage. CONSULTANT shall maintain Workers Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, CONSULTANT shall require each subcontractor to similarly maintain Workers Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or nonrenewal of all Workers Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against CITY, its officers, agents, employees and volunteers for losses arising from work performed by CONSULTANT for CITY. This provision shall not apply if CONSULTANT has no employees performing work under this Agreement. If CONSULTANT has no employees for the purposes of this Agreement, CONSULTANT shall provide CITY with a signed Certificate of Exemption from Workers Compensation Insurance in a form acceptable to CITY.
2) General Liability Coverage. CONSULTANT shall maintain commercial general liability insurance in an amount not less than one million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 3) Automobile Liability Coverage. CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and nonowned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4) CONSULTANT Liability Coverage. CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from CONSULTANT performance of the Services under this Agreement, whether such performance is Agenda Item No. 04 Page 9 of 19 CC Agenda 10-06-2025
8 Professional Services Agreement
by the CONSULTANT or by its employees, subcontractors, or sub consultants.

The amount of this insurance shall not be less than one million dollars ($2,000,000) per occurrence.

B. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
1) CITY, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of CONSULTANT, including materials, parts or equipment furnished in connection with such work or operations. 2) This policy shall be considered primary insurance as respects CITY, and/or its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by CITY, including any self-insured retention by CITY, shall be considered excess insurance only and shall not contribute to CONSULTANT insurance.
3) This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4) The insurer waives all rights of subrogation against CITY, and its elected or appointed officers, officials, employees or agents. 5) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to CITY, its elected or appointed officers, officials, employees, agents or volunteers.
6) The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by CITY, except for non-payment of premium when ten (10) days' written notice will be provided.

C. Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions applicable to CONSULTANT must be declared to and approved Agenda Item No. 04 Page 10 of 19 CC Agenda 10-06-2025
9 Professional Services Agreement
by CITY. At CITY’s option, CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

D. Certificates of Insurance. CONSULTANT shall provide certificates of insurance with original endorsements to CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with CITY at all times during the term of this Agreement.

2. Indemnity. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (with independent counsel approved by CITY) and hold harmless CITY, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of CONSULTANT or the acts or omissions of an employee, agent or subcontractor of CONSULTANT.

In the event that a third party institutes such an action against CITY which pertains to the Services, whether CONSULTANT is named or not, CONSULTANT shall provide a defense of said action at its sole expense, and shall indemnify CITY from any costs or expenses related to said action and any judgments rendered therein.

No settlement of such an action may occur without the express written consent of CITY. The provisions of this paragraph survive completion of the Services or the termination of this Agreement. The provisions of this section are not limited by the provisions of Section 24 relating to insurance.

MISCELLANEOUS

1. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between CITY and CONSULTANT with respect to the Services. All prior written and oral communications, including correspondence, drafts, memoranda, and representations pertaining to the Services, are superseded in total by this Agreement.

2. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provisions Agenda Item No. 04 Page 11 of 19 CC Agenda 10-06-2025
10 Professional Services Agreement
under this Agreement. Payment by CITY under this Agreement shall not be deemed a waiver of defects, even if such defects were known to CITY at the time of payment.

3. Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by a Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

4. Controlling Law Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Ventura.

5. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party (or any third party institutes such an action naming CITY) arising out of this Agreement and/or the Services, the prevailing party as between CITY and CONSULTANT shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.

6. Authority to Enter Agreement. CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. CONSULTANT warrants that the individual(s) who has signed this Agreement has the legal power, right, and authority to make this Agreement and to bind CONSULTANT. CITY shall not be bound to this Agreement until such time as the CITY Manager has executed it.

7. Termination. CITY may terminate this Agreement immediately for cause. CITY may terminate this Agreement without cause upon fifteen days written notice of termination. Upon termination, CONSULTANT shall be entitled to compensation for services performed up to its receipt of the notice of termination. CONSULTANT may terminate this agreement by providing 60 days' written notice of termination to the CITY.

8. Notices. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving Agenda Item No. 04 Page 12 of 19 CC Agenda 10-06-2025
11 Professional Services Agreement
party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.

If to City: James Vega
City Manager
Attn: Human Resources
City of Port Hueneme
250 North Ventura Road
Port Hueneme, CA 93041

9. Amendments. This Agreement may be modified or amended only by a written document executed by both CONSULTANT and CITY and approved as to form by the City Attorney.

10. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

11. Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

12. Non-liability of CITY Officers and Employees. No officer or employee of CITY shall be personally liable to the CONSULTANT, or any successor in interest, in the event of any default or breach by CITY or for any amount which may become due to CONSULTANT or to its successor, or for breach of any obligation of the terms of this Agreement.

13. Prohibited Interests. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any Agenda Item No. 04 Page 13 of 19 CC Agenda 10-06-2025
12 Professional Services Agreement
fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

14. Equal Opportunity Employment. CONSULTANT represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of sex, marital status, race, color, religion, ancestry, natural origin, physical handicap, sexual orientation or domestic partnership status. Such nondiscrimination shall include, but not be limited to, all activities related to initial employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

15. Commencement of Services. CONSULTANT shall not commence performance the Services until this contract has been approved by the CITY and notification to proceed has been issued by the City Manager or designee. No payment will be made prior to approval of any work, or for any work performed prior to approval of this contract.

16. Fiduciary Status. CONSULTANT hereby acknowledges and agrees that it will be a fiduciary of the Plan under ERISA and that it will perform its duties under the Agreement: (a) in accordance with the provisions of the documents and instruments governing the Plan insofar as such documents and instruments are consistent with ERISA, (b) with the care, skill, prudence and diligence required of a fiduciary of a plan subject to ERISA, and (c) for the exclusive purpose of providing benefits to the Plan participants and beneficiaries and defraying reasonable expenses of administering the Plan provided , however, that to the extent the governing documents and instrument of the Plan allow CITY to indemnify and hold harmless any person providing any services to CITY and/or the Plan, Consultant specifically agrees that any such provision shall not apply to any services provided under this Agreement and that CONSULTANT waives any such right, claim or demand for indemnification in connection with services provided under the Agreement. The parties acknowledge and agree that CONSULTANT’s services do not encompass any services in any capacity other than as described hereinabove and that CONSULTANT has not been retained to, and will not, provide any services to CITY in CITY’s settlor capacity.

17. Securities Law Fiduciary Status. CONSULTANT hereby acknowledges and agrees that it is an investment adviser under the Investment Advisers Act of 1940, and that as such, it has a fiduciary duty to provide disinterested advice and disclose any material conflicts of interest to CITY.

Agenda Item No. 04 Page 14 of 19 CC Agenda 10-06-2025
13 Professional Services Agreement

18. Adviser Independence. Neither CONSULTANT nor any of its employees has a “material relationship,” financial or otherwise, with any mutual fund or manager of any other investment vehicle that CONSULTANT will recommend, consider for recommendation, or otherwise mention to CITY for consideration. For this purpose, “material relationship” is any relationship that may affect the objectivity of the advice that CONSULTANT provides under the terms of this Agreement.

19. Fiduciary Liability Insurance. CONSULTANT warrants and represents that is carries fiduciary liability insurance which covers breach of any duty hereinabove described in the Agreement
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date first written above.

CITY OF PORT HUENEME: FIDUCIARY EXPERTS LLC
____________________________ By: ________________________________ James Vega, City Manager Maribel Larios, Chief Executive Officer ATTEST:
_______________________________
Georgianna Nicole Alvarez, City Clerk
APPROVED AS TO FORM:
_____________________________
Joan Smyth, City Attorney
Agenda Item No. 04 Page 15 of 19 CC Agenda 10-06-2025
Professional Services Agreement
EXHIBIT “A”

SCOPE OF SERVICE

1. INVESTMENT ADVISOR - FIDUCIARY SERVICES and ADMINISTRATION CONSULTANT shall perform the following services:
• CONSULTANT will provide the CITY a private portal where all documents, minutes, and reports may be accessed and organized as a means to maintain a central location to safely view and file such data.
• Custom app for participants to reach out ask questions and make service request to adviser.
• Provide asset allocation strategies, model portfolios, and investment strategy and review upon request from participants.
• Work with HR and Finance to create a communication and outreach campaign to empower participants and educate on how to use and work with their retirement savings platform.
• Provide onboarding assistance as needed to help answer questions and walk through the 457 technology platform.
• Provide service requests made by both CITY and participants for faster response times.
• CONSULTANT will create a fund menu if the CITY has not set one up yet that follows an updated IPS.
• CONSULTANT will formalize and document the Investment committee and its due diligence process for the CITY with respect to ERISA guidelines. • Annually Review Investment Policy Statement to ensure it is meeting the needs of the CITY and the 457 participants. failure to cooperate in the investigation(s), any steps CITY should take to preserve and retain evidence, the propriety and scope of any confidentiality admonitions, the propriety of any electronic searches, any obligations under state or federal fair credit reporting laws or investigative consumer reporting requirements, and other matters other than the investigation(s) themselves.
• Monitor the Plan investments to ensure these are meeting the IPS parameters as well as the retirement needs of the participants.
• Take minutes of meetings with Investment Committee and document process for proper follow up and compliance.
• Compose and develop CITY Charter delegating and formalizing the duties involved as a plan fiduciary on behalf of the CITY.

Agenda Item No. 04 Page 16 of 19 CC Agenda 10-06-2025

Professional Services Agreement
• Provide a market overview addressing the major markets, indices, sectors and the economic statistics and financial education.
• Comprehensive quarterly investment analysis review investment options as well as additional options and asset classes to consider.
• Provide a detailed quantitative and qualitative examination of each mutual fund investment option within the Plan, including performance numbers versus the category and index, manager
• Make recommendations of possible alternatives to funds when in conjunction with the Investment Committee, it is determined a change in fund line-up is necessary. • Available as requested but not less than two times per year to meet with the Investment Committee to present the quarterly reports, and to assist committee with any questions or issues that may arise.
• Provide an annual Cost Analysis report regarding the 457 plan in order to provide a fair and competitive analysis and assist in renegotiation of over charges or excess fees.
• Act as co-fiduciary on all investment options by providing investment advice on a regular basis to the Plan regarding the plan assets in accordance with the provisions of this agreement.
• Assist the CITY with ensuring that the Plans are in compliance with the requirements of section 404(c) by ensuring that the fund line up constitutes a broad range of investment alternatives, as defined in regulations section 2550.404(c)-1 • Act as plan co-fiduciary and formalize process necessary to administer and manage plan assets and distributions on behalf of plan participants. • A Plan Expense Summary separating service costs and management costs to estimate service provider revenues with a detailed analysis of revenue distribution to service provider(s) and all related parties.
• Review of Plan’s diversification among investment options through a correlation matrix and overlap analysis Plan level performance compared to passive and active custom benchmarks.
• Provide the City with no less than two educational topics in either in-person or online meetings to enhance employee’s financial literacy and benefits of the retirement contribution options
• CONSULTANT may participate in the City’s open enrollment process to educate the employees on financial planning for the upcoming year • Assist the City through new or revised regulatory changes and help plan and implement changes
Agenda Item No. 04 Page 17 of 19 CC Agenda 10-06-2025

Professional Services Agreement
• Actively engage with participates (employees, retirees and council members) of transfer of records keeper
Additional Customized and Optional Services
• Perform an formal RFP for CITY to assure best price and services are compared to current plan provider.
• Act as a 3-38 fiduciary for the plan taking on the investment risk of the investment oversight.
• Create model portfolios customized using the CITY's approved fund menu. • Perform a minimum of site visits on sites and upon request using health and safety measures.
• Offer financial planning services to employees upon request Agenda Item No. 04 Page 18 of 19 CC Agenda 10-06-2025

Professional Services Agreement
EXHIBIT “B”

FEE INFORMATION

1. CONSULTANT will perform the services outlined in the Agreement for 0% basis points per year paid out by the record-keeper on a quarterly basis.

Flat annual $15,000 billed cost neutral in arrears per quarter with an annual increase of 3% for inflation after the first year.

2. Such Fees may be taken from the Record-keeper credit account on a prorata basis with full disclosure to the CITY and to the participants.

3. CONSULTANT will not receive any additional hard or soft-dollar compensation related to the Plan from any other party including but not limited to any party who is a service provider to the Plan or related to a service provider to the Plan.

Agenda Item No. 04 Page 19 of 19 CC Agenda 10-06-2025
DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: EXPANSION OF COMMUNITY BENEFIT FUND SCHOLARSHIP

PROJECT TO INCORPORATE SCHOLARSHIP FOR STUDENTS IN

NAVY JUNIOR RESERVE OFFICERS TRAINING CORPS AT HUENEME

HIGH SCHOOL
RECOMMENDATION:

It is recommended that the City Council direct the City’s Joint City/Port Committee Representatives to propose both agencies support the expansion of the Community Benefit Fund scholarship project to incorporate a community service–based scholarship for Hueneme High School students enrolled in the Navy Junior Reserve Officers Training Corps.

BACKGROUND/ANALYSIS:

At the June 16, 2025 City Council meeting, the Council unanimously supported a motion made by Mayor Pro Tem Lopez to consider a 2026 scholarship for students at Hueneme High School that are part of the Navy Junior Reserve Officers Training Corps (NJROTC) program. It was suggested that award of the scholarship be based on an individual’s community service to the Port Hueneme community. At that time, it was noted that Community Benefit Fund (CBF) has available funding in a previously approved scholarship project, and such fund might be considered for this purpose.

Pursuant to the terms of a 2015 agreement between the Oxnard Harbor District (Port) and the City of Port Hueneme (City), the expenditure of CBF funds requires agreement by both parties, unless an agreement cannot be reached for a period of 3 years. To facilitate the development of a consensus, the agreement calls for the establishment of a joint City/Port committee which includes the Mayor, Mayor Pro Tempore, City Manager, Port President, Vice President and Port Chief Executive Officer.

The existing CBF scholarship project was established to provide $1,000 in financial assistance to high school seniors residing in Port Hueneme who pursue post-secondary education at a college, trade school or vocational program. The current balance of the scholarship fund is $7,000. If the City Council supports the expansion of the existing Agenda Item No. 05 Page 1 of 2 CC Agenda 10-06-2025
NJROTC Scholarship
October 6, 2025

Page 2 ends

scholarship project to incorporate a community service-based scholarship for an individual in the NJROTC program at Hueneme High School, it is recommended that the Council provide such guidance to its representatives on the City/Port Committee. As drafted, this item is intended to allow the City Council to simply direct its joint committee members to pursue this addition with the Joint City/Port Committee. If further direction is needed, an item will return to Council in the future. If the City Council wishes to establish eligibility criteria or other parameters for this scholarship, the City Council may pull the item from consent and provide more specific or alternative direction. If the joint committee supports this concept, the item would return to the City Council and Board of Harbor Commissioners for final approval.

If approved by both parties, staff would contact representatives at the Hueneme High School NJROTC program to coordinate awareness of the program and application process.

FISCAL IMPACT:

Expanding the existing scholarship as detailed above does not entail a fiscal impact. If approved as proposed, existing CBF funds would be used for the scholarship, and would have no additional fiscal impact on City or CBF funds.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Increase communication, outreach and proactive engagement of all members of our population
ATTACHMENTS:

None.

Agenda Item No. 05 Page 2 of 2 CC Agenda 10-06-2025
DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: AUTHORIZATION TO PURCHASE MATERIALS
RECOMMENDATION:

It is recommended the City Council approve the sole source purchase of materials, from Royal Industrial Solutions Ventura, in the amount of $18,178, to upgrade the Seaview Sewer lift station MCC1 (Main Control Cabinet); and in the amount of $25,390 to upgrade Pleasant Valley Station MCC1.

BACKGROUND/ANALYSIS:

The sewer lift station control panel is the brain of the lift station. It houses electrical components such as: motors, starters, relays, and level controllers that monitor wastewater levels automatically to activate the pumps to move sewage to a higher elevation. Both stations components are 25+ years in service, and components have reached their end of useful service life. Parts are no longer available, and software and hardware is no longer supported by the manufacturer. The PLC (Programmable Logic Controller), HMI (Human-Machine Interface) are key components in the operation of a sewer lift station. Royal Industries Solutions Ventura is the authorized Rockwell Automation distributor for Ventura County. Replacing the sewer lift stations PLC and HMI will extend the useful service life, and prevent the need for full replacement, at a fraction of the cost.

FISCAL IMPACT:

Approval of this action would require a total appropriation of $43,568 to the Wastewater fund Capital- Structures & Improvements Account no. 303-562-5601 in the amount of $18,178 for Seaview Lift Station, and $25,390 for Pleasant Valley Lift Station. Sufficient funding exits in the Wastewater Unassigned Fund Balance. Including this appropriation and the separate item presented to Council for consideration, the Wastewater Fund Balance is estimated to be $2.7 million at the end of Fiscal Year 2026-27.

Agenda Item No. 06 Page 1 of 9 CC Agenda 10-06-2025
Purchase of Materials for Seaview and Pleasant Valley Lift Stations October 6, 2025

Page 2 ends

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
ATTACHMENTS:

A. Quote Q1126898 Seaview Station $ 18,177.83
B. Quote Q1126896 Pleasant Valley $ 25,389.74
C. Sole Source Letter
Agenda Item No. 06 Page 2 of 9 CC Agenda 10-06-2025
LN Product Qty Avail Lead Time Qty Price Per * Ext Price 01 AB 5069-L330ER
3MB CONTROLLER
0 1 $6,964.28 E $6,964.28
COMPACTLOGIX 3MB ENET CONTROLLER
02 AB 5069-RTB64-SCREW

TERM BLOK KIT
8 1 $41.44 E $41.44
COMPACT 5000 SCREW RTB
03 AB 5069-IA16

INPUT MODULE
5 2 $463.32 E $926.64
COMPACT 5000 AC INPUT MODULE
04 AB 5069-RTB18-SCREW
SCREW
0 2 $75.75 E $151.50
COMPACT 5000 18 SCREW RTB
05 AB 5069-OW16
16 CH OUTPUT MODULE NON-RELAY
5 2 $858.01 E $1,716.02
COMPACT 5000 RELAY OUTPUT MODULE
06 AB 5069-RTB18-SCREW
SCREW
0 2 $75.75 E $151.50
COMPACT 5000 18 SCREW RTB
Attn:

Ship To: CITY OF PH - WASTEWATER

WASTEWATER - SUITE B
700 E. HUENEME RD.

PORT HUENEME, CA 93041-0000
1807 PALMA DRIVE
VENTURA CA 93003
Tel: (805)642-0361 Fax: (805)654-0569
Contact Name: DOUG
Quote Date:

Updated On:

Customer PO #:

Customer PO Date:

Job Name:
09/18/25
09/18/25 SEA VIEW STATION Expires On: 10/31/25
FOB: SHIPPING POINT
Freight: PREPAID
* Per E = Each, C = Hundred, M = Thousand Terms and Conditions 1 OF 3 PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.

CED ROYAL INDUSTRIAL SOLUTIONS Quote: Q1126898 Revision #: 009 Customer Quote For: CITY OF PH - WASTEWATER
Agenda Item No. 06 Page 3 of 9 CC Agenda 10-06-2025
LN Product Qty Avail Lead Time Qty Price Per * Ext Price 07 AB 5069-FPD

FIELD DISTRIBUTOR
2 1 $192.46 E $192.46
COMPACT 5000 FIELD POTENTIAL DISTRIBUTOR
08 AB 5069-RTB6-SCREW
SCREW
3 1 $25.12 E $25.12
COMPACT 5000 6 SCREW RTB
09 AB 5069-IY4

UNIVERSAL ANALOG INPUT MODULE
0 1 $632.48 E $632.48
COMPACT 5000 UNIVERSALANALOG INPUTMODULE
10 AB 5069-RTB18-SCREW
SCREW
0 1 $75.75 E $75.75
COMPACT 5000 18 SCREW RTB
11 AB 2711P-T9W22D8S

STANDARD TERM
0 1 $3,533.16 E $3,533.16
PANELVIEW PLUS 7 STANDARD 9 W TERMINAL
12 AB 1783-CMS10B

ETHERNET SWITCH
0 1 $1,869.25 E $1,869.25
STRATIX 5200 10 PORT SWITCH
13 AB 1585J-M8TBJM-2
RJ45 PATCHCORD
0 1 $51.70 E $51.70
RJ45 ETHERNET MEDIA
14 AB 1585J-M4TBJM-2
RJ45 PLENUM CBL
0 1 $51.31 E $51.31
RJ45 ETHERNET MEDIA
* Per E = Each, C = Hundred, M = Thousand Terms and Conditions 2 OF 3 PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.

CED ROYAL INDUSTRIAL SOLUTIONS Quote: Q1126898 Revision #: 009 Customer Quote For: CITY OF PH - WASTEWATER
Agenda Item No. 06 Page 4 of 9 CC Agenda 10-06-2025
LN Product Qty Avail Lead Time Qty Price Per * Ext Price 15 WIRE MTW18STRRED
18 AWG MACH TOOL WIRE 2/64 RED
1000 500 $92.64 M $46.32
MTW TYPE; 500 FT; 0.11 INCH OUTER DIAMETER; BARE/ANNEALED COPPER CONDUCTOR MATERIAL; UL 758/1063/1015, CUL, CSA APPROVAL; 600 V VOLTAGE RATING; 6 AMPERE CURRENT RATING; 90 DEG C TEMPERATURE RATING; 8 LB/MFT WEIGHT; PVC INSULATION MATERIAL 16 WIRE MTW18STRBLU
18 AWG MACH TOOL WIRE 2/64 BLUE
500 500 $92.64 M $46.32
MTW TYPE; 500 FT; 0.11 INCH OUTER DIAMETER; ANNEALED BARE COPPER CONDUCTOR MATERIAL; UL 1063/758/1015 APPROVAL; 600 V VOLTAGE RATING; 6 AMPERE (60/75/90 DEG C) CURRENT RATING; -25 TO 105 DEG C TEMPERATURE RATING; 8 LB/MFT WEIGHT; PVC INSULATION MATERIAL 17 WIRE DS11802
1000/SPL 18/2 SHLD INSTR CBL
4000 1000 $240.00 M $240.00
2092/CM TYPE; 1000 FOOT; UL, CSA, CE APPROVAL; AUDIO/SOUND SYSTEM APPLICATION; 300 VOLT VOLTAGE RATING; 60 DEG C (2092), 75 DEG C (CM) TEMPERATURE RATING; 2 CONDUCTOR(S); POLYETHYLENE INSULATION MATERIAL; 18 AWG CONDUCTOR SIZE; BLACK/CLEAR COLOR CODE Merchandise: $16,715.25
Tax: $1,462.58
Total: $18,177.83
* Per E = Each, C = Hundred, M = Thousand Terms and Conditions 3 OF 3 PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.

CED ROYAL INDUSTRIAL SOLUTIONS Quote: Q1126898 Revision #: 009 Customer Quote For: CITY OF PH - WASTEWATER
Agenda Item No. 06 Page 5 of 9 CC Agenda 10-06-2025
LN Product Qty Avail Lead Time Qty Price Per * Ext Price 01 AB 5069-L330ER
3MB CONTROLLER
0 2 $6,964.28 E $13,928.56
COMPACTLOGIX 3MB ENET CONTROLLER
02 AB 5069-RTB64-SCREW

TERM BLOK KIT
8 1 $41.44 E $41.44
COMPACT 5000 SCREW RTB
03 AB 5069-IA16

Ship To: CITY OF PH - WASTEWATER

WASTEWATER - SUITE B
700 E. HUENEME RD.

PORT HUENEME, CA 93041-0000
1807 PALMA DRIVE
VENTURA CA 93003
Tel: (805)642-0361 Fax: (805)654-0569
Contact Name: DOUG
Quote Date:

Updated On:

Customer PO #:

Customer PO Date:

Job Name:
09/18/25
09/18/25 PLEASANT VALLEY Expires On: 10/31/25
FOB: SHIPPING POINT
Freight: PREPAID
* Per E = Each, C = Hundred, M = Thousand Terms and Conditions 1 OF 3 PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.

CED ROYAL INDUSTRIAL SOLUTIONS Quote: Q1126896 Revision #: 009 Customer Quote For: CITY OF PH - WASTEWATER
Agenda Item No. 06 Page 6 of 9 CC Agenda 10-06-2025
LN Product Qty Avail Lead Time Qty Price Per * Ext Price 07 AB 5069-FPD

FIELD DISTRIBUTOR
2 1 $192.46 E $192.46
COMPACT 5000 FIELD POTENTIAL DISTRIBUTOR
08 AB 5069-RTB6-SCREW
SCREW
3 1 $25.12 E $25.12
COMPACT 5000 6 SCREW RTB
09 AB 5069-IY4

UNIVERSAL ANALOG INPUT MODULE
0 1 $632.48 E $632.48
COMPACT 5000 UNIVERSALANALOG INPUTMODULE
10 AB 5069-RTB18-SCREW
SCREW
0 1 $75.75 E $75.75
COMPACT 5000 18 SCREW RTB
11 AB 2711P-T9W22D8S

STANDARD TERM
0 1 $3,533.16 E $3,533.16
PANELVIEW PLUS 7 STANDARD 9 W TERMINAL
12 AB 1783-CMS10B

ETHERNET SWITCH
0 1 $1,869.25 E $1,869.25
STRATIX 5200 10 PORT SWITCH
13 AB 1585J-M8TBJM-2
RJ45 PATCHCORD
0 1 $51.70 E $51.70
RJ45 ETHERNET MEDIA
14 AB 1585J-M4TBJM-2
RJ45 PLENUM CBL
0 1 $51.31 E $51.31
* Per E = Each, C = Hundred, M = Thousand Terms and Conditions 2 OF 3 PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.

CED ROYAL INDUSTRIAL SOLUTIONS Quote: Q1126896 Revision #: 009 Customer Quote For: CITY OF PH - WASTEWATER
Agenda Item No. 06 Page 7 of 9 CC Agenda 10-06-2025
LN Product Qty Avail Lead Time Qty Price Per * Ext Price RJ45 ETHERNET MEDIA
Merchandise: $23,346.89
Tax: $2,042.85
Total: $25,389.74
* Per E = Each, C = Hundred, M = Thousand Terms and Conditions 3 OF 3 PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.

CED ROYAL INDUSTRIAL SOLUTIONS Quote: Q1126896 Revision #: 009 Customer Quote For: CITY OF PH - WASTEWATER
Agenda Item No. 06 Page 8 of 9 CC Agenda 10-06-2025
Jason LeJeune
Partner Manager, Distributor
P: 1.714.269.1753
[email protected]
expanding human possibility
10805 HOLDER STREET, SUITE 300, CYPRESS, CA, USA 90630
July 18, 2025
Brian Fomenko
Public Works Program Manager
City of Port Hueneme
Wastewater/Stormwater/Fleet
250 N Ventura Rd
Port Hueneme CA 93041
Re: Rockwell Automation Authorized Distributors/Royal Industrial Solutions Ventura Dear Brian:

Rockwell Automation extends and enhances its own significant automation capabilities by partnering with a network of authorized distributors in order to ensure we are able to meet our customers technical and logistics requirements. Just a few of the many benefits that customers enjoy working with their local authorized Allen-Bradley distributor include:
• Access to local distributor inventory (including for spares and replacement parts) • Technical assistance from local distributor product specialists • A knowledgeable staff that has access to factory training • Rockwell Automation provided factory support of local distributor activities This is to confirm that Royal Industrial Solutions Ventura currently is the only distributor appointed and authorized to sell Allen-Bradley Standard Controls, Drives, PLC/MMI, Rockwell Software products and all services offerings in the geographic area in which your facility in Port Hueneme is located. As a matter of Company policy, full factory product and sales support is made available only to the local authorized distributor, and it is Rockwell Automation’s practice and policy to always promote and recommend the use of that distributor to customers in that geographic area.

Should you have any questions, please do not hesitate to contact Royal Industrial Solutions Ventura at (805) 642-0361 or our local Rockwell Automation sales office at (714) 938-9000.

Respectfully,
Jason LeJeune
Partner Manager, Distributor
P: 1.714.269.1753
[email protected]
cc:

Agenda Item No. 06 Page 9 of 9 CC Agenda 10-06-2025
DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: CONTRACT AWARD FOR PLEASANT VALLEY STATION WETWELL

REHABILITATION
RECOMMENDATION:

It is recommended that the City Council approve the award of a contract to Vortex Companies, in the amount of $47,645.00, to rehabilitate the Pleasant Valley Sewer lift station wetwell, and authorize staff to utilize H-GAC cooperative purchasing agreement for completion of the work.

BACKGROUND/ANALYSIS:

The current protective coating is approaching the end of its useful service life. The coating helps protect the concrete structure from Hydrogen sulfide (H₂S) gas, a highly toxic, corrosive, and flammable gas that is of major concern in the wastewater industry, particularly due to its damaging effects on concrete infrastructure, accelerating corrosion of the concrete, shortening the useful service life of the wastewater infrastructure.

Rehabilitating the wetwell will extend the useful service life, and prevent the need for full replacement, at a fraction of the cost.

Houston-Galveston Area Council (H-GAC)
The Houston-Galveston Area Council (H-GAC) is a regional council of governments operating under the laws of the State of Texas and governed by a board comprised of 36 elected officials from the 13-county region. The H-GAC Board awards all contracts, which can then be made available to local governments nationwide through HGACBuy.

Government entities join by executing an Interlocal Contract to participate in HGACBuy.

This document sets out the conditions, requirements, and processes through which an entity’s purchase orders are received, confirmed to contract, and processed.

Agenda Item No. 07 Page 1 of 5 CC Agenda 10-06-2025
Pleasant Valley Station Wetwell Rehabilitation
October 6, 2025

Page 2 ends

HGACBuy uses mass circulation, minority emphasis print media, and internet services to post legal notices and bid solicitations. Therefore, posting of public notices to solicit bids and the formal competitive bid process are satisfied through HGACBuy procedures.

The HGACBuy Program is over 30 years old and specializes in high-ticket, capital intensive products and services that require technical, detailed specifications and extensive professional skills to evaluate bid responses. All products offered through HGACBuy have been awarded by virtue of a public competitive process. There is no annual membership dues required to purchase thru HGACBuy.

H-GAC give access to volume purchasing and discounts, writes technical specifications eliminating the need to hire consultants, absorbs the costs associated with publishing legal notices, and offers an expedited procurement process by preparing specifications and satisfying all of the other requirements for competitive bids and proposals.

There are currently over 250 users of this cooperative purchasing agreement in California.

Council authorized staff to execute an Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC) on June 6, 2016.

This rehabilitation is authorized under H-GACBuy contract No. TP07-25.

FISCAL IMPACT:

Sufficient funds for Pleasant Valley Wetwell Rehabilitation are available in Account No. 303-562-5700 (Project WW2506).

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
ATTACHMENTS:

A. Sancon Technologies Quote
B. HGACBuy Contract Pricing Worksheet
Agenda Item No. 07 Page 2 of 5 CC Agenda 10-06-2025
To: City Of Port Hueneme Contact: Brian Fomenko
Project Name: Port Hueneme Lift Station Rehabilitation Bid Number: 25-18934 Port Hueneme, CA 93041 Email: [email protected] Address: 250 N. Ventura Road Phone:

Project Location: Bid Date: 9/03/2025
Proposal is based on HGAC contract TP07-25
Item # Item Description Estimated Quantity Unit Unit Price Total Price 1 Rehabilitation OF The Pleasant Valley 10' Diameter Lift 1.00 LOT $47,645.00 $47,645.00 Station 20' Deep With Quadex Epoxy
G31 Rehabilitation - 125 Mil Epoxy / Polyurea / Or Approved 0.00 SF $0.00 $0.00 Equal - (1) 10' Diameter Lift Station 20' Deep
J3 Set up 8" pump and piping including up to 1000 feet of 0.00 EACH $0.00 $0.00 bypass discharge line
J22 Operate 8" Hoses - includes up to 20' of suction & 500' 0.00 DY $0.00 $0.00 of HDPE or Aluminum Bauer Pipe
J39 Tear down 8" pump and piping including 1000 feet of 0.00 EACH $0.00 $0.00 bypass discharge line
G31 Holiday Test Manhole (Epoxy Only) 0.00 EACH $0.00 $0.00 Total Bid Price: $47,645.00
Notes:
• Our proposal includes:
· Confined Space Entry Procedures & Equipment
· Prevailing wage / certified payroll if required, In-Place insurance coverage · Surface preparation
· Removal of existing coatings or linings
· Wetwell cleaning, Wetwell bypass using 8in pumps and 6in camlocks · Mortar Repair as required
· Application of 125 mils of Quadex Structure Guard Epoxy · High voltage spark test while on-site, at the completion of our work .
• Assumptions:
· Water meter or on-site water is provided
· Regular working hours M – F 7AM to 5PM
· No other crafts will interfere with our work
· GC to provide secure storage yard for Sancon equipment during coating work · City to provide traffic control and coordination with Jack in the Box · Floor coating is not recommended nor is it included in this scope of work · City to provide Vactor support during cleaning and removal of existing coating · All structures shall be accessible by large truck & trailer · Proposal is subject to mutually acceptable contract language and must be incorporated in any subsequent contract/purchase order .
• This bid excludes the following:
· 3rd party testing or testing other than spark testing · Stoppage of water infiltration
· Preparing As-builts
· Traffic control, plans, permits, Flaggers, Posting No Parking, or TC other than cones and C23 signage · Access notification or arrangements
· Replacement of steel reinforcement
· BMP's, NPDES Permits, SWWP's, Survey & Staking, Revegetation or biological monitoring .

Page 1 of 2 ends

Attachment A
Agenda Item No. 07 Page 3 of 5 CC Agenda 10-06-2025
• .

Stand by rate / additional work not listed above @ $350.00 / man hour. Price is based on one mobilization. Additional Mobilizations billed at:
$12,950 each. Sancon shall not be responsible for liquidated damages or penalty due to delay by others. Bond, if required, would add 1.5% to total bid price. Price is based on retention being withheld a maximum of 90 days after completion of our work. Price is firm for a period of thirty days from receipt. Payment terms net 30 days or per contract.

ACCEPTED:

The above prices, specifications and conditions are satisfactory and are hereby accepted.

Buyer:

Signature:

Date of Acceptance:

CONFIRMED:

Sancon Technologies A Vortex Company
Authorized Signature:

Estimator: John Hernandez
(714) 785-6766 [email protected]

Page 2 of 2 ends

Agenda Item No. 07 Page 4 of 5 CC Agenda 10-06-2025
Contract
No.: TP07-25 DatePrepared: 9/3/2025
Buying
Agency: Contractor:

Contact
Person:

Prepared
By:

Phone: Phone:

Fax: Fax:

Email: Email:

Quan Unit Pr Total
1 $ 47,645.00 $ 47,645.00
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
0 47645
Quan Unit Pr Total
$ - $ -
$ -
$ -
$ -
0 0%
0 47645
Total From Other Sheets, If Any:

Subtotal A:

Description
G29 Rehabilitation 125 mil Epoxy / Polyurea / or approved equal A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary Discounts

CONTRACT PRICING WORKSHEET
For Catalog & Price Sheet Type Purchases
General Description
of Product: List Station Rehab
Vortex
Ashley Smith
864-546-8801
[email protected]
Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of this order/contract. As needed, delivery updates will be provided as soon as possible.

City Of Port Hueneme
Catalog / Price Sheet
Name/Product Code Form D - Products and Services Offerings Brian Fomenko
Delivery Date: D. Total Purchase Price (A+B+C):

B. Customization Category Totals-Itemize below/ Attach Additional Sheet If Necessary (Note: Customization options are "manufacturer non-standard option" which were submitted and priced in Contractor's proposal) Subtotal B:

Total From Other Sheets, If Any:

C. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges Description
Subtotal C:

Shipping
Check: Total cost of Customization Categories (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). For this transaction the percentage is:

Attachment B
Agenda Item No. 07 Page 5 of 5 CC Agenda 10-06-2025
DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: CONTRACT AWARD FOR SEAVIEW STATION WETWELL

MAINTENANCE
RECOMMENDATION:

It is recommended that the City Council approve the award of a contract to Vortex Companies, in the amount of $53,725.00, to rehabilitate the Seaview sewer lift station wetwell located at Seaview Street and Market Street, and authorize staff to utilize H-GAC cooperative purchasing agreement for completion of the work. It is recommended that the City Council approve an appropriation of Wastewater funds in the amount of $8,725 to complete this project.

BACKGROUND/ANALYSIS:

The current protective coating is approaching the end of its useful service life. This coating helps protect the concrete structure from Hydrogen Sulfide (H₂S) gas, a highly toxic, corrosive, and flammable gas that is of major concern in the wastewater industry due to its damaging effects on concrete infrastructure, accelerating corrosion of the concrete, shortening the service life of the wastewater infrastructure, and increasing maintenance and rehabilitation costs.

Rehabilitating the wetwell will extend the useful service life, and prevent the need for full replacement, at a fraction of the cost.

Government entities join by executing an Interlocal Contract to participate in HGACBuy.

This document sets out the conditions, requirements, and processes through which an entity’s purchase orders are received, confirmed to contract, and processed.

Agenda Item No. 08 Page 1 of 5 CC Agenda 10-06-2025
Seaview Wetwell Rehabilitation
October 6, 2025

Page 2 ends

There are currently over 250 users of this cooperative purchasing agreement in California.

Council authorized staff to execute an Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC) on June 6, 2016.

This rehabilitation is authorized under H-GACBuy contract No. TP07-25.

FISCAL IMPACT:

Funds for this project were included in the FY 2025/26 CIP budget in the amount of $45,000.00; however, approval of this action would require an additional appropriation of Wastewater funds in the amount of $8,725.00 in the Capital Projects Account No. 303- 562-5700 (Project WW2508). Including this appropriation, the Wastewater Fund Balance is estimated to be $2.7 million at the end of Fiscal Year 2026-27.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
ATTACHMENTS:

A. Sancon Technologies Quote
B. HGACBuy Contract Pricing Worksheet
Agenda Item No. 08 Page 2 of 5 CC Agenda 10-06-2025
To: City Of Port Hueneme Contact: Brian Fomenko
Project Name: Port Hueneme Lift Station Rehabilitation Bid Number: 25-19334 Port Hueneme, CA 93041 Email: [email protected] Address: 250 N. Ventura Road Phone:

Project Location: Bid Date: 9/03/2025
Proposal is based on HGAC contract TP07-25
Item # Item Description Estimated Quantity Unit Unit Price Total Price 1 Rehabilitation OF The Seaview 8'x9'x17' Deep Lift 1.00 LOT $53,725.00 $53,725.00 Station With Quadex Epoxy
G31 Rehabilitation - 125 Mil Epoxy / Polyurea / Or Approved 0.00 SF $0.00 $0.00 Equal - (1) 10' Diameter Lift Station 20' Deep
J3 Set up 8" pump and piping including up to 1000 feet of 0.00 EACH $0.00 $0.00 bypass discharge line
J22 Operate 8" Hoses - includes up to 20' of suction & 500' 0.00 DY $0.00 $0.00 of HDPE or Aluminum Bauer Pipe
J39 Tear down 8" pump and piping including 1000 feet of 0.00 EACH $0.00 $0.00 bypass discharge line
G31 Holiday Test Manhole (Epoxy Only) 0.00 EACH $0.00 $0.00 Total Bid Price: $53,725.00
Notes:
• Our proposal includes:
· Confined Space Entry Procedures & Equipment
· Prevailing wage / certified payroll if required, In-Place insurance coverage · Surface preparation
· Removal of existing coatings or linings
· Wetwell cleaning, Wetwell bypass using 8in pumps and 6in camlocks · Mortar Repair as required
· Application of 125 mils of Quadex Structure Guard Epoxy · High voltage spark test while on-site, at the completion of our work .
• Assumptions:
· Water meter or on-site water is provided
· Regular working hours M – F 7AM to 5PM
· No other crafts will interfere with our work
· GC to provide secure storage yard for Sancon equipment during coating work · City to provide traffic control and coordination with Jack in the Box · Floor coating is not recommended nor is it included in this scope of work · City to provide Vactor support during cleaning and removal of existing coating · All structures shall be accessible by large truck & trailer · Proposal is subject to mutually acceptable contract language and must be incorporated in any subsequent contract/purchase order .
• This bid excludes the following:
· 3rd party testing or testing other than spark testing · Stoppage of water infiltration
· Preparing As-builts
· Traffic control, plans, permits, Flaggers, Posting No Parking, or TC other than cones and C23 signage · Access notification or arrangements
· Replacement of steel reinforcement
· BMP's, NPDES Permits, SWWP's, Survey & Staking, Revegetation or biological monitoring .

Page 1 of 2 ends

Attachment A
Agenda Item No. 08 Page 3 of 5 CC Agenda 10-06-2025
• .

ACCEPTED:

The above prices, specifications and conditions are satisfactory and are hereby accepted.

Buyer:

Signature:

Date of Acceptance:

CONFIRMED:

Sancon Technologies A Vortex Company
Authorized Signature:

Estimator: John Hernandez
(714) 785-6766 [email protected]

Page 2 of 2 ends

Agenda Item No. 08 Page 4 of 5 CC Agenda 10-06-2025
Contract
No.: TP07-25 DatePrepared: 9/3/2025
Buying
Agency: Contractor:

Contact
Person:

Prepared
By:

Phone: Phone:

Fax: Fax:

Email: Email:

Quan Unit Pr Total
1 $ 53,725.00 $ 53,725.00
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
0 53725
Quan Unit Pr Total
$ - $ -
$ -
$ -
$ -
0 0%
0 Delivery Date: D. Total Purchase Price (A+B+C): 53725 B. Customization Category Totals-Itemize below/ Attach Additional Sheet If Necessary (Note: Customization options are "manufacturer non-standard option" which were submitted and priced in Contractor's proposal) Subtotal B:

Total From Other Sheets, If Any:

C. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges Description
Subtotal C:

Shipping
Check: Total cost of Customization Categories (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). For this transaction the percentage is:

Discounts

City Of Port Hueneme
Catalog / Price Sheet
Name/Product Code Form D - Products and Services Offerings Brian Fomenko
Description
G29 Rehabilitation 125 mil Epoxy / Polyurea / or approved equal A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary Total From Other Sheets, If Any:

Subtotal A:

Attachment B
Agenda Item No. 08 Page 5 of 5 CC Agenda 10-06-2025
DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: INTRODUCTION OF AN ORDINANCE AMENDING ARTICLE IV OF THE

PORT HUENEME MUNICIPAL CODE TO CLARIFY PROHIBITED

WHEELED VEHICLE ACTIVITY ON THE HUENEME PIER
RECOMMENDATION:

It is recommended that the City Council:

1. Open the public hearing to take testimonial and documentary evidence; and

2. Close the public hearing and consider the evidence; and

4. Find the project to be categorically exempt from CEQA; and

5. Take such additional related action that may be desirable.

BACKGROUND/ANALYSIS:

On May 5, 2025, the City Council discussed public safety mitigation measures related to the use of electric / motorized vehicles at the pier. The agenda item provided information about existing signage, relevant municipal code sections, and proposed the use of additional signage in the kiosk adjacent to the pier. This signage which is intended to educate and inform the public that electric and motorized bikes are prohibited on the pier, has been installed. Additionally, an amended version of the standard beach/pier rules sign, which includes this prohibition, was installed at locations proximate to the pier.

The May 5 report and presentation also highlighted the ambiguity of the term “wheeled vehicle” in section 4301 of Chapter 4 (Pier and Wharf) of Article IV of the Port Hueneme Municipal Code. This section prohibits the use of "wheeled vehicles" on the pier; however, this term is overly broad and could be interpreted to include commonly used items such as strollers, wagons and non-motorized bicycles. The City Council directed staff to amend the Code to prohibit electric and motorized vehicles while allowing nonmotorized items. The proposed amendment would not restrict people visiting the beach Agenda Item No. 09 Page 1 of 6 CC Agenda 10-06-2025
Electric / Motorized Vehicles on the Pier
October 6, 2025

Page 2 ends

area from using the pier for non-motorized activity such as pushing strollers or riding nonmotorized bicycles.

The proposed amendment seeks to clarify the types of wheeled activity that are prohibited on the Hueneme Pier:
4301 - Wheeled Electric/Motorized vehicles.

Unless otherwise authorized by the City, nNo person shall ride, push or pull any wheeled electric/motorized vehicle on the Pier except for wheeled electric/motorized vehicles designed and used to assist handicapped or disabled persons.

Electric/motorized vehicles are defined as a wheeled vehicle that is propelled primarily by an electric motor. This shall include but not be limited to vehicles, cars, trucks, motorcycles, scooters and electric bicycles.

FISCAL IMPACT:

None. The proposed Code amendment does not require an expenditure of funds.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Establish desired service levels for all City functions Safe, Secure, & Beautiful Community
• Upgrade our beach, parks, City-owned facilities and structures to provide a better experience for our residents, employees, commuters, and visitors ATTACHMENTS:

A. Ordinance
Agenda Item No. 09 Page 2 of 6 CC Agenda 10-06-2025
ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, AMENDING SECTION 4301 OF CHAPTER 4 OF ARTICLE IV OF

THE PORT HUENEME MUNICIPAL CODE TO CLARIFY PROHIBITED

WHEELED VEHICLE ACTIVITY ON THE HUENEME PIER
THE CITY COUNCIL DOES ORDAIN AS FOLLOWS:

A. The purpose of this ordinance is to amend Section 4301 of Chapter 4 of Article IV of the Port Hueneme Municipal Code (PHMC) to clarify the types of wheeled vehicles that are prohibited on the Hueneme Pier.

B. After reviewing the evidence presented, the City Council finds that the proposed ordinance is consistent with and provides clarity regarding the approved uses for Hueneme Pier and that the proposed ordinance will comply with state law.

SECTION 1: The City Council finds and determines as follows:

On October 6, 2025, the City Council conducted a duly noticed public hearing to consider the proposed amendments to PHMC Section 4301.

SECTION 2: The amendments to Section 4301 are made to Chapter 4 of Article IV of the Port Hueneme Municipal Code, as set forth in attached Exhibit A.

SECTION 3: This Ordinance will take effect on the 31st day following its final adoption and passage.

SECTION 4: Pursuant to the California Environmental Quality Act ("CEQA"), this action to amend City Municipal Code 4301 regarding wheeled vehicle use of the Hueneme Pier is exempt from CEQA pursuant to Title 14 California Code of Regulations Section 15321 (a) which exempts enforcement actions by regulatory agencies.

SECTION 5: Repeal of any provision of the Port Hueneme Municipal Code does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance.

SECTION 7: If any section, subsection, sentence, clause, phrase, or portion of this Chapter is held to be invalid or unconstitutional by any court of competent jurisdiction for any reason, such decision shall not affect the validity of the remaining portions of this Chapter. The City Council declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Chapter irrespective of whether one or more sections, subsections, sentences, clauses, phrases, or portions of this Chapter be declared invalid or unconstitutional.

SECTION 8: All of the provisions of the City of Port Hueneme Municipal Code as heretofore adopted by the City Council that are in conflict with the provisions of this Ordinance are hereby repealed.

SECTION 9: The City Clerk of the City of Port Hueneme is hereby directed to certify the passage and adoption of this Ordinance and to cause it to be published as required by law.

Agenda Item No. 09 Page 3 of 6 CC Agenda 10-06-2025
Ordinance No.___, Page 2 of 4
PASSED and ADOPTED on this ___ day of 2025.

Martha R McQueen-Legohn
Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
APPROVED AS TO FORM:
________________________________
Joan Stevens Smyth
City Attorney
Agenda Item No. 09 Page 4 of 6 CC Agenda 10-06-2025
Ordinance No.___, Page 3 of 4

EXHIBIT A
Article IV – Parks, Beaches and Community Recreation Facilities Chapter 4 – Pier and Wharf
4301 – Wheeled Electric/Motorized Vehicles.

Agenda Item No. 09 Page 5 of 6 CC Agenda 10-06-2025
Ordinance No.___, Page 4 of 4

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Ordinance No. ____ was introduced at the regular meeting of _____, 2025, and duly adopted at the regular meeting of ________, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 09 Page 6 of 6 CC Agenda 10-06-2025
DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Michael Federico, Chief of Police
SUBJECT: OVERVIEW OF HOMELESS LIAISON OFFICER POSITION AND

SERVICES
RECOMMENDATION:

It is recommended that the City Council receive a presentation on the Homeless Liaison Officer Position and Services from the Community Resources Officer.

BACKGROUND/ANALYSIS:

The Police Department currently includes a Community Resources Officer assignment which includes the duties for the Homeless Liaison Officer, amongst other duties. At the September 15, 2025 City Council meeting, Mayor Pro Tem Lopez requested, with City Council concurrence, a presentation on the job specifications and metrics related to the Homeless Liaison Officer position. Community Resources Officer Zach Frum will provide a presentation on the position and services which will include this information, as well as information on recent efforts by the City, County, and other partners. Although the item will be provided as a presentation, it is agendized as a business item to allow an opportunity for questions, answers, and discussion, as desired.

FISCAL IMPACT:

There is no fiscal impact for this item.

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality.

Agenda Item No. 10 Page 1 of 2 CC Agenda 10-06-2025
Homeless Liaison Officer Overview
October 6, 2025

Page 2 ends

Strategic Partnerships
• Establish a mechanism for engagement, information sharing, dialogue and ongoing cooperative decision-making with key stakeholders ATTACHMENTS:

None.

Agenda Item No. 10 Page 2 of 2 CC Agenda 10-06-2025
DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
Michael Federico, Chief of Police
SUBJECT: REACH HUENEME DONATION FOR POLICE DEPARTMENT CANINE UNIT
RECOMMENDATION:

It is recommended that the City Council accept the REACH Hueneme Donation for the Police Department’s Canine Unit for the purpose of obtaining a drug search only, nonapprehension dog and approve a net-zero appropriation of funds in the amount of $26,800 to the General Fund.

BACKGROUND/ANALYSIS:

The Police Department currently has one police canine in our canine unit, Giorgio. Giorgio is a “search-only, non-apprehension” dog who is trained to locate weapons, such as guns.

The department previously had a long successful history of police canines and at one point had 5 working canines at the same time. The Port Hueneme Police Department was credited with being the first police department in Ventura County, and one of the first in the state, to have a canine program.

Several years ago, REACH committed to a $25,000.00 donation for a police canine if the Police Department brought back the canine unit. Since that original commitment, the Police Department was able to bring back a canine unit. However, REACH had utilized the funds they were setting aside for the canine during that period. Instead, REACH initiated a new fundraising effort to raise $15,000.00 for the canine program. The fundraiser was even more successful, and these efforts led to an incredible fundraising amount of over $42,000.00.

The feedback from participants in the fundraiser has been overwhelming community support for the canine program and a narcotics detection dog. Over the past year we have seen a spike in drug overdoses and overdose deaths. During a recent Port Hueneme City Council meeting, the Ventura County Human Services agency gave the City Council a Agenda Item No. 11 Page 1 of 3 CC Agenda 10-06-2025
REACH Hueneme Donation
October 6, 2025

Page 2 ends

presentation that explained that overdose deaths in the City of Port Hueneme had more than doubled in the past year and that the increase was higher than in neighboring cities.

With these funds, the Police Department could obtain a narcotics detection dog that is trained and proven. This would help combat drugs and fentanyl on our City streets. In addition, this dog would also provide or be available for other needed services, such as safety and security measures for partners such as the Naval Base Ventura County and the Port of Hueneme. This dog would also be trained in tracking people to help find suspects and lost persons. This dog is not intended to be an apprehension dog to take suspects into custody. This canine would be a search dog only. In addition, similar “search only, non-apprehension” dogs, like our K9 Giorgio and dogs in other law enforcement agencies, have become friendly faces in their communities and de-facto wellness therapy dogs in police stations and at community events.

If accepted, the donations ($42,000+) would be placed in a restricted account and only used to fund costs related to the Canine Unit, such as:
• Purchase of Canine (Includes initial training costs): $17,800 • Police Vehicle Upgrades to Existing Vehicle: $ 9,000
• Food generously supplied by Lucy Pet Products $ 0
• Vet Care generously provided by Hueneme Veterinarian Center: $ 0 • Officer Training will Utilize Existing Training Budget: $ 0 • Staff Costs will Utilize Existing Position (No Additional Staffing): $ 0 With current donations, staff anticipates that funds will be available for all current year and some future year costs. In addition to the generous donations by Lucy Pet Products and Hueneme Veterinarian Center, it is anticipated that REACH will partner with the Police Department for future fundraising efforts to offset remaining future costs. These are further examples of the incredible support from our community for the canine program.

Staff recommends accepting the current REACH Hueneme donation and any additional funds raised by REACH for the canine unit through the remainder of the fiscal year, as additional funds are anticipated. Staff recommends appropriating funds required for the initial purchase of the canine and vehicle upgrade as outlined above.

FISCAL IMPACT:

There is a net-zero fiscal impact to our current adopted budget as funds for the purchase of the police canine and associated vehicle/equipment can be purchased within the donation amount. Approval of this action would require an appropriation of $26,800 to the Police Patrol Capital- Equipment Account 101-441-5600 and $26,800 to the General Fund Miscellaneous Revenue account 101-000-4800 with a net-zero effect to fund balance. The remaining donation revenue in the approximate amount of $15,200 and any additional donations received for the canine program will be deposited to a restricted donation account and tracked for use on canine-related purchases only.

Agenda Item No. 11 Page 2 of 3 CC Agenda 10-06-2025
REACH Hueneme Donation
October 6, 2025

Page 3 ends

STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality.
• Support and establish programs and events that create a strong sense of community pride and a connection to our history and heritage.

ATTACHMENTS:

None.

Agenda Item No. 11 Page 3 of 3 CC Agenda 10-06-2025
DATE: October 6, 2025
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: DETERMINE TIMELINE AND PROCESS FOR REQUEST FOR

PROPOSALS (RFP) FOR CITY ATTORNEY SERVICES
RECOMMENDATION:

It is recommended that the City Council approve the Proposed Process to receive, review and select a Proposal for City Attorney Services.

BACKGROUND/ANALYSIS:

At the September 15, 2025 City Council meeting, the City Council directed staff to begin a Request for Proposal process to solicit proposals for City Attorney. This item is placed on this agenda to allow the City Council to review and approve a proposed process to solicit proposals for City Attorney Services.

Request for Proposals
Staff has prepared a Request for Proposals (Attachment A). The RFP was issued on September 22, 2025, and indicates proposals are due by October 23, 2025, with an estimated date for awarding a contract on December 4, 2025. While approving the Request for Proposals Process, City Council will also approve the Request for Proposals, or any requested changes may be made via an addendum to be issued following this meeting.

Process to Select a Proposal
A clear process is being presented to the City Council for approval to ensure transparency and public awareness. Although some steps of the process, such as evaluation of potential candidates, will require closed session discussion to ensure privacy rights for applicants, by clearly laying out a process the City will be as transparent as possible.

First, the City Council should determine its process for review of the proposals. Typical processes consist of the entire City Council reviewing all proposals, or an ad hoc or screening committee performing an initial review. For the City Attorney Services proposal, because the City Attorney works closely with all 5 City Councilmembers, staff recommends that all 5 City Councilmembers participate by reviewing all of the applications. Staff recommends a special closed session meeting be scheduled during Agenda Item No. 12 Page 1 of 25 CC Agenda 10-06-2025
RFP for City Attorney Services
September 15, 2025

Page 2 ends

Port Hueneme City CouncilOctober 6, 2025

Port Hueneme City Council
October 6, 2025