Agenda packet — Porterville City Council, June 18, 2024 (part 3 of 3)

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Annual Sidewalk and ADA Improvements $400,000 $400,000 $400,000 $400,000 $400,000 $400,000 $400,000 $400,000 $400,000 $400,000 MI Alleys $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 STP Curb, Gutter and Sidewalk Maintenance $200,000 STP
Utility Cover Adjustments $300,000 SRF
$50,000 WRF
$60,000 WRF
$60,000 SRF
$60,000 SW Reserve
GHHS Streets Record of Survey $75,000 STP
Rock Crushing and Screening $70,000 $70,000 STP
Design $150,000 Measure R Local
Plano to Park Street (1080') $75,000 Measure R Local
Main to Plano $300,000 Measure R Local
Indiana to Jaye $300,000 Measure R Local
Jaye to Second Street (1440') $750,000 Measure R Local
Second to Plano $300,000 Measure R Local
Vandalia Ave to Springville Ave (1080') $67,000 Measure R Local Henderson Ave to Mulberry $500,000 Measure R Local
Date Ave to 1/4 mile South of College Ave (5280') $500,000 Measure R Local Westfield Ave to Castle Ave (2800') $230,000 Measure R Local Westfield Ave to Castle Ave (2640') $430,000 Unfunded
Scranton Ave to 600 feet North of Scranton Ave (1320') $35,000 Measure R Local Orange Avenue
Main to Date $300,000 Measure R Local
Rose St to N Main St $1,000,000 Measure R Local
Indiana St to SR 65 $40,000 Unfunded
Jaye Street to E Street (1700') $110,000 Unfunded
Indiana Street to Jaye Street (1400') $1,000,000 Unfunded Theta Avenue to Mulberry Avenue (750') $70,000 Unfunded SR 65 to Indiana Street (1080') $75,000 Unfunded
Total $2,925,000 $2,262,000 $295,000
Cold-mix &B AC Pavement Overlay Program $800,000 $800,000 $800,000 $800,000 $800,000 $800,000 $800,000 $800,000 $800,000 $800,000 STP $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 MI $700,000 $700,000 $700,000 $700,000 $700,000 $700,000 $700,000 $700,000 $700,000 $700,000 Measure R Local Cold Milling Machine Rental $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 $75,000 SGT Public Parking Lot $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 LTF Street Median Rehabilitation $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 MI Springville Avenue
Vandalia Avenue
Villa Street
Westfield Avenue

FUNDING

FISCAL YEAR
24/25

PUBLIC WORKS - BRIDGES & STREETS PROJECTS
ANNUAL STREET PROGRAMS:

PAVEMENT PRESERVATION
Corporation Yard Parking lots Rehab

SELF PERFORMANCE STREETS PROGRAM
Date Avenue
Henderson Avenue
Indiana Street
Main Street
Mathew Street
Newcomb Street
W North Grand Avenue
Scranton Avenue
Lime Street

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FUNDING

FISCAL YEAR
24/25

PUBLIC WORKS - BRIDGES & STREETS PROJECTS
Citywide Evaluation $100,000 $100,000 $100,000 MI
Implementation & Maintenance $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 MI Main Street Parking Lot $1,150,000 MI
Hockett St - Willow Alignment to Porter Slough
Hockett & Cleveland Parking Lot $100,000 $500,000 MI
Revegetation Plan & Monitoring $10,000 $10,000 LTF
Preliminary Design and Scoping (Federal funds) $500,000 Measure R Reg City Participation $5,000,000 Measure R Reg
Revegetation Plan & Monitoring $10,000 $10,000 LTF
Alignment Plan $25,000 $25,000 Measure R Reg
Preliminary Design and Environmental $250,000 $250,000 Measure R Reg Design & Land Acquisition $500,000 $600,000 $300,000 Measure R Reg Newcomb - Tule River/SR 190 (4 lanes) $1,220,000 Measure R Reg Bridge Construction $10,000,000 Measure R Reg
Alignment Plan $25,000 Measure R AT
Preliminary Design and Environmental $250,000 Measure R AT Design & Land Acquisition $200,000 Measure R AT
Bridge and Trail Construction $3,000,000 Measure R AT
Alignment Plan $25,000 Measure R Reg
Preliminary Design and Environmental $250,000 Measure R Reg Design & Land Acquisition $500,000 $600,000 $300,000 Measure R Reg Construction $10,000,000 Unfunded
Design, Environmental & Land Acquisition $1,100,000 Unfunded Bridge Construction Cross Tule River $10,000,000 Unfunded Design $250,000 STP
ROW Acquisition $500,000 STP
Construction $4,000,000 STP
ROW Acquisition $300,000 LTF
Construction $3,000,000 Unfunded
Fourth Street Improvements
Design & Environmental (Grand to Henderson) $300,000 Measure R Local Construction $1,000,000 Unfunded
Water Main Replacement - Fourth St: Henderson to Morton $400,000 WRF Newcomb Bridge - Tule River to Hwy 190 Connection
Plano Bridge Project
Westwood Bridge
Jaye Street Bridge Project
Olive Ave Bridge Widening Project - City/County Partnership Pavement Management Program
Castle Avenue Extension
CITY PARKING LOTS:

DOWNTOWN PARKING LOTS
BRIDGES:

SOTU Specific Plan Connectivity
Prospect Pedestrian Bridge - Tule River to northerly frontage road Frontage road btwn Tule River and SR 190 (northerly frontage) Date Avenue Widening - "H" to Jaye & Kessing Extension (Date to River) STREETS:

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FUNDING

FISCAL YEAR
24/25

PUBLIC WORKS - BRIDGES & STREETS PROJECTS
Gibbons - Indiana to Jaye (Right of Way) $100,000 Unfunded Gibbons - Design and Construction $1,000,000 Unfunded
Gibbons - Storm Drain - Indiana to Jaye $200,000 Unfunded Gibbons - Storm Drain - Jaye to Main $200,000 Unfunded
Gibbons - Jaye to Main $1,000,000 Unfunded
Design connection between 4th & Plano (includes lighted crosswalk @ Rails to Trails) $148,143 MI
Storm Drain Line $350,000 SRF
6" line from 4th Street to 380' east of Henrahan $800,000 WRF $1,856,166 SB1
$543,834 MI
Construction Management $150,000 MI
Grand - E St (Zalud Park) to Porter Road $427,000 $441,000 Unfunded Grand - E St (Zalud Park) to Porter Road $454,000 $469,000 Unfunded Grand - G St to Porter Road $443,000 $458,000 Unfunded
Grand Ave. Line - Water (Villa to Zalud Park) $221,000 Unfunded Grand Ave. ext. - W/o Prospect to Prospect - Pipe $201,000 Unfunded Grand Ave. - Treatment Plant to W/o Prospect - Pipe $141,000 Unfunded Grand Ave. - Prospect St. to SR 65 - Pipe $341,000 Unfunded Design Improvements $50,000 Measure R Local
Construction $482,000 SB1
$2,500,000 Measure R Local
Henderson @ Mathew (signal) $600,000 LTF
Recycled Water line $1,200,000 WRF
Potential Lift Station #11 Remediation $150,000 SRF
Relocation of PRV Station $35,000 WRF
Henderson to Monache Avenue Recons. (ROW) $300,000 Unfunded Henderson to Monache Avenue Recons. (Design) $100,000 Unfunded Henderson to Monache Avenue Recons. (Recon) $3,000,000 Unfunded Storm Drain Analysis (Mulberry, Mathew to Newcomb) $50,000 SRF Storm Drain Construction $500,000 Storm Dr DF
Sewer Main Construction $700,000 SRF
Henderson to Monache Recycled Water $700,000 WRF
Henderson to Monache Water Main $700,000 WRF
Henderson to Monache - Pipe Porter Slough ditch $700,000 WRF Storm Drain Design & Construction $500,000 Storm Dr DF
Sewer Main Design & Construction $1,000,000 SRF
Recyled Water Design & Construction $700,000 WRF
Force Main Construction $500,000 SRF
Gibbons Avenue Street Reconstruction
Mathew Street Reconstruction Project
Henderson Ave. Rehabilitation (Westwood to Patsy)
Phase 2 - Jaye to Main
Westfield Avenue Master Plan Utilities
Grand Avenue - Construction 4th to Plano Street
Northwest Street Improvements
Grand Avenue Reconstruction - 4th to Plano
Phase 1 - Indiana to Jaye
Grand Avenue Improvements

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FUNDING

FISCAL YEAR
24/25

PUBLIC WORKS - BRIDGES & STREETS PROJECTS
Environmental $100,000 Measure R Local
Design $400,000 Measure R Local
ROW Acquisition & Easements $300,000 Measure R Local
Construction $1,500,000 Unfunded
Construction of bridge $900,000 Unfunded
Westwood @ Westfield (signal) $45,875 TIF
City Share (Construction) $554,125 Unfunded
Construction $150,000 SRF
Construction $150,000 WRF
Construction $50,000 Storm Dr DF
Construction Management $250,000 Unfunded
Design $150,000 Unfunded
6" Water main (Henry from Putnam to Thurman, and Cleveland from Henry to Sierra Vista) Includes PRV $100,000 WRF
6" Sewer main (Sierra Vista midblock to Putnam) $50,000 SRF Street widening, CGS (Henry from Putnam to Cleveland, and Cleveland from Henry to Sierra Vista) $1,000,000 Unfunded Hillcrest - Morton, north 1/2 mile $1,980,000 MI
Design $75,000 Measure R Local
ROW Acquisition $20,000 Measure R Local
Construction $400,000 Measure R Local
Leggett Street
Grand to Henderson Avenue $1,690,000 Unfunded
Morton to Putnam Avenue $2,000,000 Unfunded
RR to Reid (Construction) $1,400,000 Unfunded
Lombardi Parkway
Traffic Study $50,000 TIF
Downtown Reconstruction
Phase IIA - Garden and Putnam Ave $1,457,645 SB1
Phase IIB - Olive and Garden Ave $145,742 SB1
Design (Intersection Art & Design) $100,000 Unfunded
Phase III - Intersection Improvements $300,000 Measure R Local Left Turn Safety Project at North Grand/Reid $2,000,000 Measure R Reg Main - Henderson to Linda Vista Widening incl. roundabout at North Grand/Reid w/Reid realignment $25,000,000 Unfunded
Construction $1,500,000 MI
Construction Management $150,000 MI
Indiana Street - Culvert Extension and Sidewalk
Westwood St. - Partial Reconstruction Project - Henderson Ave. to Westfield Including Porter Slough Crossing Main Street
Montgomery Avenue Reconstruction Project - Jaye to "H"
Henry Street Improvements (Putnam to Cleveland, and Cleveland east to Sierra Vista) Lime Street

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FUNDING

FISCAL YEAR
24/25

PUBLIC WORKS - BRIDGES & STREETS PROJECTS
Design $500,000 MI
Environmental $50,000 MI
D to Plano $1,750,000 Unfunded
Water line replacement $325,000 WRF
Sewer line replacement $250,000 SRF
Recycled Water line $325,000 WRF
Conley to D $1,600,000 Unfunded
Water line replacement $383,000 WRF
Sewer line replacement $294,000 SRF
Recycled Water line $383,000 WRF
Indiana to Conley $1,450,000 Unfunded
Water line replacement $346,000 WRF
Sewer line replacement $266,000 SRF
Recycled Water line $346,000 WRF
Prospect to Indiana $1,450,000 Unfunded
Water line replacement $346,000 WRF
Sewer line replacement $266,000 SRF
Recycled Water line $346,000 WRF
Mathew to Prospect $2,900,000 Unfunded
Water line replacement (Newcomb to Prospect) $350,000 WRF Sewer line replacement (Newcomb to Prospect) $270,000 SRF Recycled Water line $350,000 WRF
Westwood to Mathew $1,470,000 Unfunded
Lift Station #9 Upgrade and forced main $800,000 SRF
Recycled Water line $350,000 WRF
Mulberry - Lime/Williford Rehabilitation $1,000,000 Unfunded Newcomb St Rehabilitation Project
Newcomb - Porter Slough to Henderson $4,000,000 Unfunded Newcomb - Henderson to North Grand $3,625,000 Unfunded
Newcomb - Henderson to Westfield - Pipe $1,000,000 WRF
Recyced Water Line $1,000,000 WRF
Newcomb - Lift Station No. 4 (W North Grand) Pump Upgrade $80,000 Sewer DF Newcomb - Lift Station No. 3 (N of Mulberry) - Pump Upgrade $100,000 Sewer DF Newcomb - Olive to Porter Slough Reconstruction Project Street Reconstruction $9,600,000 Unfunded
Street Surface Improvements (Olive to Henderson) $400,000 SB1 Construction Management $250,000 Unfunded
Concrete Improvements to Waukesha Street along Putnam and Tomah Avenues $880,000 MI
Water line replacement $800,000 WRF
Storm line installation $2,750,000 Storm Dr DF
Replace 30" Sewer line $2,000,000 SRF
Recycled Water line $1,400,000 WRF
Total $1,280,000
Design and Environmental $500,000 Measure R Reg
Rehabilitation between city limit and Westwood, incl new monument sign and landscaped medians $15,000,000 Measure R Reg Design $75,000 Measure R Local
Construction $150,000 Measure R Local
Plano - Henderson to Mulberry $750,000 Unfunded
Olive Avenue Median Island Safety Project (Beverly to Maston) Olive Avenue Gateway Improvements
Morton Avenue Rehabilitation/Reconstruction Project:

Plano Street Rehabilitation Project

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FUNDING

FISCAL YEAR
24/25

PUBLIC WORKS - BRIDGES & STREETS PROJECTS
Prospect - Olive to Morton Reconstruction $1,300,000 Unfunded Property acquisition $500,000 Unfunded
Prospect - Olive to Morton Water line $225,000 Unfunded Construction of culvert and TBD $3,000,000 LTF
Property acquisition $150,000 Measure R AT
Design $80,000 Measure R AT
Environmental $80,000 Measure R AT
Construction $494,000 ATP
$300,000 Measure R AT
Design & Environmental $300,000 Measure R Reg
Acquisition $600,000 Measure R Reg
Construction $5,000,000 Measure R Reg
SR 65 Frontage Road - West North Grand to Linda Vista $1,000,000 Unfunded SR 65 Frontage Road - Pioneer to West North Grand $750,000 Unfunded Construction $3,300,000 Measure R Reg
Construction $1,710,000 Measure R Reg
Design $2,000,000 Unfunded
Construction $25,300,000 Measure R Reg
Design $500,000 Unfunded
Construction $6,800,000 Measure R Reg
Design $1,518,000 CMAQ
Property Acquisition $1,118,000 CMAQ
Construction $5,750,000 CMAQ
Design $1,518,000 CMAQ
Property Acquisition $1,118,000 CMAQ
Construction $5,750,000 CMAQ
Construction $3,700,000 Measure R Reg
Design $500,000 Unfunded
Environmental & ROW acquisition $500,000 Measure R Reg
Construction $1,900,000 Measure R Reg
Design $1,000,000 Unfunded
Construction $8,700,000 Measure R Reg
Westwood Street Intersection: Construct single lane hybrid roundabout @ Westwood Street SR 65 Corridor Improvements
Newcomb Street Rehabilitation: Teapot Dome to SR 190 (4 lanes) Newcomb Street Intersection: New SR 190 access @ Newcomb Street alignment. Construct single lane hybrid roundabout Reid Realignment
SR 65 Interchange: Construct westbound auxillary lane from Jaye Street to SR65 onramp* Westwood St. Rehabilitation: Worth to SR 190
Putnam Avenue at Elderwood Curb/Gutter/Sidewalk for pedestrian connectivity to Westwood @ Thurman Prospect Street Rehabilitation Project
Putnam Avenue Slough Crossing - East of Jaye Street at Putnam and Kessing, across from SVMC parking lot Conversion to Expressway btwn Westwood and SR 65
Main Street Intersection Improvements: Construct intersection improvements at Main St off-ramp terminal* Plano Street Intersection: Reconstruct Plano St/SR 190 Intersection to accommodate a dual lane roundabout with bypass lanes and bike/ped trail to east Plano Street Intersection @ College Ave: Reconstruct intersection to accommodate a single lane roundabout *=Riverwalk Marketplace Commercial Center Mitigation Projects - Phase II SR 190 Corridor Improvements

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FUNDING

FISCAL YEAR
24/25

PUBLIC WORKS - BRIDGES & STREETS PROJECTS
Design $350,000 Measure R Reg
Environmental & ROW acquisition $500,000 Measure R Reg
Construction $1,250,000 Measure R Reg
Design $350,000 Measure R Reg
Environmental & ROW acquisition $500,000 Measure R Reg
Construction $1,400,000 Measure R Reg
Design $500,000 Measure R Reg
Environmental & ROW acquisition $750,000 Measure R Reg
Construction $2,650,000 Measure R Reg
Total $13,982,000 $0 $12,500,000 $6,250,000 $2,100,000 $1,400,000 $42,050,000 $2,650,000 $0 Scranton Avenue - SR 65 to Westwood (2 lanes) $5,300,000 Unfunded Environmental & Design $900,000 Measure R Reg
Land Acquisition $500,000 $900,000 Measure R Reg
Construction $12,000,000 Measure R Reg
Environmental & Design $1,000,000 Measure R Reg
Land Acquisition $1,000,000 Measure R Reg
Teapot Dome - West St to SR 65 $6,560,000 Measure R Reg West Roundabout $3,000,000 Measure R Reg
Newcomb Roundabout $3,000,000 Measure R Reg
PA&ED $178,000 ATP
PS&ED $408,000 ATP
R/W $350,000 ATP
Construction $6,284,000 ATP
Design $90,967 MI
ROW Acquisition $750,000 MI
Utility Relocation $300,000 Unfunded
Construction $1,500,000 Unfunded
Cottage Street and Union Ave. Meter Project $100,000 WRF Construction Management $225,000 Unfunded
Vandalia Median Island Project (Jaye St.) $100,000 Measure R Local Utility Relocation $100,000 MI
Water line replacement - Construction $2,259,270 WRF
Construction Management - Water $205,388 WRF
Sewer line replacement - Construction $326,071 SRF
Construction Management - Sewer $29,643 SRF
Storm line installation - Construction $780,882 SRF
Construction Management - Storm $70,989 SRF
Recycled Water line - Construction $1,448,733 WRF
Construction Management - Recycled $131,703 WRF
$2,900,046 MI
$1,300,000 SB1
$2,081,767 Measure R Local
Construction Management - Street $571,074 MI
Slough Crossing - Construction $850,000 MI
Construction Management - Slough $127,500 MI
Total $13,183,066
Street Reconstruction - Construction
Scranton/Westwood/West/Worth Realignment to accommodate Airport Runway Shift Villa Olive to Henderson - Reconstruction (including Porter Slough Crossing) Worth Avenue - Prospect to Newcomb
Tule River Tribe Complete Streets and Two Pedestrian Bridges Project Union Avenue Reconstruction Indiana Street to Jaye Street Teapot Dome Airport Gateway Reconstruction Project
Worth Avenue - Newcomb to Westwood
Frontage Streets and local connectivity between Westwood and SR 65 Prospect St - Poplar to Worth Avenue, incl. Poplar Ditch crossing

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FUNDING

FISCAL YEAR
24/25

PUBLIC WORKS - BRIDGES & STREETS PROJECTS
Environmental $75,000 MI
Design $130,000 MI
ROW Acquisition & Easements $350,000 MI
Water line $250,000 WRF
Sewer line $250,000 SRF
Storm line $250,000 SRF
Recycled Water line $250,000 WRF
Construction $1,000,000 MI
Construction Management $100,000 MI
Total $0 $555,000 $2,100,000
BRIDGES AND STREETS FY 24/25 TOTAL $57,490,438
Street Projects
Storm Drain Projects
Sewer Projects
Water Projects
$672,000 $5,159,553
$0 $0
$5,272,000 $0
$0 $3,417,585
$0 $60,000
$0 $75,000
$0 $500,000
$0
$11,641,564 $1,970,000
$885,000 $0
$7,376,767 $0
$14,310,000 $6,055,094
$95,875 $0
$57,490,438
Water Replacement Fund (WRF)
Measure R - Local (Measure R Local)
Measure R - Regional (Measure R Reg)
Measure R - Alternative Transportation (Measure R AT)
Sewer Developer Fees (Sewer DF)
Villa from Westfield to 650" South - Construction
SWRCB Loan/Grant (SWRCB)
Certificate of Participation (COP) Sewer Bond Refinance (Sewer Bond Refi) Active Transportation Program (ATP) Road Repair & Accountability Act Funds (SB1) Water - Developer Fees (Water DF)
Local Transportation Funds (LTF)
Traffic Impact Fees (TIF)
Highway Safety Improvement Program (HSIP)
Measure I (MI)
Storm Drain - Developer Fees (Storm Dr DF)
General Fund Carryover (GF CO)
Highway Bridge Program (HBP) Special Gas Tax (SGT)

SUMMARY OF BRIDGES AND STREETS FUNDING
Congestion Mitigation and Air Quality (CMAQ)
General Fund (GF) Sewer Revolving Fund (SRF)
Solid Waste Reserve (SW Reserve)
Total
Unfunded
Surface Transportation Program (STP)

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CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Upgrade of signals to ITS Technology $150,000 $154,875 $159,908 $165,105 $170,471 $176,012 $181,732 $187,638 $193,737 $200,033 SGT Synchronization of signals $100,000 SGT
Traffic Management Center $1,000,000 SGT
Traffic Safety Evaluations $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 STP Sign & Signal - Upgrade $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 SGT HAWK Crossings
Morton @ Santa Fe Byway $506,333 ATP
$93,667 Measure R - AT
Olive Ave @ Santa Fe Byway $506,333 ATP
$93,667 Measure R - AT
Plano @ Chase (HAWK) $506,333 ATP
$93,667 Measure R - AT
Rapid Flashing Beacons - Pedestrian Crossings
Elderwood @ BMS, incl. curb ramps $80,000 Measure R - AT Mulberry and Verdugo, incl. curb ramps $80,000 Measure R - AT Mulberry and Belmont, incl. curb ramps $80,000 Measure R - AT Orange and G, incl. curb ramps $80,000 Measure R - AT
Pioneer and Milo $40,000 Measure R - AT
Putnam @ W Putnam School, incl. curb ramps $80,000 Measure R - AT Westfield and Linda Way, incl. curb ramps $80,000 Measure R - AT Westfield and Villa $40,000 Measure R - AT
Morton @ El Granito St $150,000 Measure R - AT
Morton @ Kessing St $150,000 Measure R - AT
Morton @ Roche St $150,000 Measure R - AT
North Grand @ Prospect St $150,000 Measure R - AT
Henderson @ Plano $1,000,000 Unfunded
Henderson @ Second $1,000,000 Unfunded
Mathew @ Morton $1,000,000 Unfunded
Design $150,000 Measure R Local
Construction $800,000 Measure R Local
Newcomb @ N. Grand $1,000,000 Unfunded
Olive @ Prospect $1,000,000 Unfunded
Porter Road @ Olive Avenue
Design $175,000 Measure R Local
Construction $140,000 Measure R Local
$660,000 HSIP

PUBLIC WORKS - SIGNALS

FUNDING

FISCAL YEAR
24/25
Lighted Crosswalks - Collector & Arterial
Newcomb @ Mulberry

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PUBLIC WORKS - SIGNALS

FUNDING

FISCAL YEAR
24/25
Prospect @ Bel Air $1,000,000 Unfunded
Prospect @ North Grand $1,000,000 Unfunded
Prospect @ Pioneer $1,000,000 Unfunded
Putnam @ Crestview $1,000,000 Unfunded
Putnam @ Leggett $1,000,000 Unfunded
Westfield @ Indiana $1,000,000 Unfunded
Westfield @ Lombardi $1,000,000 Unfunded
Westfield @ Mathew - Burton Traffic Mitigation $45,875 TIF City Share (Design, ROW & Environmental) $954,125 Unfunded SIGNALS FY 24/25 TOTAL $1,985,000
$0
$300,000
$0
Measure R - Alternative Transportation (Measure R - $710,000 Measure R - Local (Measure R Local) $950,000
$25,000
$0
$0
Total $1,985,000
Unfunded

SUMMARY OF SIGNAL FUNDING
Surface Transportation Program (STP)
Highway Safety Improvement Program (HSIP)
Traffic Impact Fees (TIF)
Local Transportation Funds (LTF)
Special Gas Tax (SGT)

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CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Rehabilitate Wells $150,000 WRF
Electrical Upgrades for water facilities $150,000 $250,000 WRF Downtown Pipe Replacement Program $300,000 $300,000 $300,000 $300,000 WRF Well No. 36 - Site TBD $4,300,000 Water DF
Well No. 37 - Includes Piping (Tule River) $3,491,693 COP Well No. 38 - Site TBD $3,500,000 Unfunded
Eastern Tule GSA/Tule Sub-basin coordination
agreement and on-going administration $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 WRF Eastern Tule GSA/JPA local governance $130,000 $130,000 $130,000 $130,000 $130,000 $130,000 $130,000 $130,000 $130,000 $130,000 WRF Alternative water capacity sources $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 WRF Construction of monitoring wells $500,000 $500,000 $500,000 WRF Monitoring Well Water Quality Testing $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 WRF

SGMA RECHARGE PROGRAM
North recharge basin and infrastructure
improvements - NW of FKC, W of Westwood
Construction and Construction Management $1,692,000 WRF DR #23 (Center Basin) dual-recharge basin and
infrastructure improvements - Hager Pit
Construction $451,823 WRF
DR #28 (S Jaye St) dual-recharge basin and
infrastructure improvements
Environmental Review & Engineering/Design $135,000 WRF
Construction $1,500,000 WRF
Tule River/Jaye Street dual-recharge basin and
infrastructure improvements
Environmental Review & Engineering/Design $175,000 WRF
Construction $1,000,000 WRF
Rails to Trails/Vandalia ID recharge basin and
infrastructure improvements
Environmental Review & Engineering/Design $100,000 WRF
Construction $500,000 WRF
Heritage Center Drainage Reservoir #58 WRF
Environmental Review & Engineering/Design $125,000 WRF
Construction $300,000 WRF
Drainage Basin #30 - Airport System $100,000 COP
Stormwater Capture & Recharge (Land acquisition
and construction) $680,000 $680,000 $680,000 $680,000 $680,000 $680,000 $680,000 $680,000 $680,000 $680,000 WRF Total $6,978,823

PUBLIC WORKS - WATER INFRASTRUCTURE

FUNDING

FISCAL YEAR
24/25
ANNUAL WATER PROGRAMS:

Water Capacity Program
Sustainable Groundwater Management Act (SGMA) Compliance

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PUBLIC WORKS - WATER INFRASTRUCTURE

FUNDING

FISCAL YEAR
24/25
CEQA $300,000 COP
Design $1,000,000 COP
Construction Phase I $60,000,000 Unfunded
Construction Phase II $60,000,000 Unfunded
Total $1,300,000
Facility Improvements $100,000 WRF
Phase 2 Improvements
East Porterville Booster Pump 1 & 2 Upgrade
Property Acquisition $100,000 WRF
Design $450,000 WRF
Construction $1,900,000 WRF
Well No. 34 - Equipping and Construction $3,000,000 SWRCB Hillcrest Water Main Replacement - EP 3MG
Reservoir to Morton Avenue (18" main)
Design & Environmental $150,000 WRF
Construction $800,000 WRF
Hillcrest Water Main Replacement - Morton to Olive
Avenue (18" main)
Design & Environmental $150,000 WRF
Construction $1,000,000 WRF
Generator - 100kW $125,000 WRF
Generator - 200kW $125,000 WRF
Generator - 400kW $270,000 WRF
Martin Hill 3MG Tank Booster Pump Upgrade (VFD) $350,000 WRF Olive - D St. to E St. - Pipe $150,000 Water DF
Pioneer - Cross SR 65 - Casing $150,000 Water DF
Putnam - Plano to Fourth $86,000 WRF
Putnam - Plano to Henry $86,000 WRF
Putnam @ Henry - PRV $23,000 WRF
East Porterville - 3MG Tank Cathodic Protection $90,000 WRF Highland 305K Tank Cathodic Protection $80,000 WRF
Scenic Heights 3MG Tank Coating & Repair $1,200,000 $2,000,000 WRF Scenic Heights 3MG Tank Overflow $250,000 WRF
Airport 300K Water Tank Cathodic Protection $80,000 WRF Interagency Coordination, Environmental, ROW
Acquisition, and Design $175,000 $175,000 $175,000 WRF
Citywide meter replacement $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 WRF Water Meter Fixed Network Data Collector $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 WRF River Clean-Up $150,000 $150,000 $150,000 WRF
Initiation $500,000 ARPA
Retrofit $800,000 $500,000 $500,000 WRF

EAST PORTERVILLE WATER INFRASTRUCTURE

TERTIARY TREATMENT
Tertiary Treatment - Satellite Plant (PADA)
Tertiary Treatment - Corporation Yard
SCADA (Supervisory Control And Data Acquisition) System Storage Reservoir Rehabilitation Program
Radio Read Water Meter Replacement Program
Putnam Water Line Replacement
Success Reservoir Enlargement Project (City Share)

Page 13 ends

PUBLIC WORKS - WATER INFRASTRUCTURE

FUNDING

FISCAL YEAR
24/25
Master Plan Payback $413,000 $426,423 $440,281 $454,590 $469,365 $484,619 $500,369 $516,631 $533,422 $550,758 Water DF Master Plan Update - Water $40,000 $500,000 $500,000 $500,000 Water DF Urban Water Management Plan - 2025 Update $40,000 $40,000 WRF Integrated Regional Water Management Plan and
Implementation $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 WRF Tule River/Porter Slough - Clean Up $37,312 $38,525 $39,777 $41,069 $42,404 $43,782 $45,205 $46,674 $48,191 $49,758 WRF Tule River - JPA Administration $15,991 $16,511 $17,047 $17,601 $18,173 $18,764 $19,374 $20,004 $20,654 $21,325 WRF WATER INFRASTRUCTURE FY 24/25 TOTAL $19,186,819
$0 $453,000
$0 $10,342,126
$3,000,000 $0
$0 $4,891,693
$500,000
$0 $0
$19,186,819
American Rescue Plan Act (ARPA)
ANNUAL WATER MASTER PLAN COMPLIANCE AND REIMBURSEMENT PROGRAM:

STUDIES:

Total
Unfunded
Water Replacement Fund (WRF)
SWRCB Loan/Grant (SWRCB) Wastewater Treatment Facility Reserve (WWTFR) Storm Drain Developer Fees (Storm Dr DF)

SUMMARY OF WATER INFRASTRUCTURE FUNDING
General Fund (GF)
Department of Water Resources (DWR)
Water - Developer Fees (Water DF)
Equipment Replacement Funds (ERF) Certificates of Participation (COP)

Page 14 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Master Plan Payback $333,507 $344,346 $356,000 $368,000 $380,000 $393,000 $406,000 $420,000 $434,000 $449,000 Sewer DF Master Plan Update - Sewer $125,000 $125,000 $125,000 Sewer DF Phase III - Putnam/RR to Plano $215,000 SRF
Phase IV - Baker/Murry $100,000 SRF
Phase V - Murry/Harrison to Putnam $250,000 SRF
Phase VI - Roche/Alley/Henrahan $175,000 SRF
Annexation 480 - Chelsea Rose Area North Grand (W
of Newcomb)/Rose/Baker $655,000 Unfunded
Miscellaneous City Areas $1,470,000 Unfunded
Total Annexation Sewer Projects $0
Lift Station Upgrade $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 SRF SEWER INFRASTRUCTURE FY 24/25 TOTAL $433,507
$0 $333,507
$0 $100,000
$0 $0
Total $433,507
Sewer Developer Fees (Sewer DF)
Sewer Revolving Fund (SRF)
Sewer Bond Refinance (Sewer Bond Refi) Unfunded
Measure I (MI)

SUMMARY OF SEWER INFRASTRUCTURE FUNDING
General Fund (GF)

PUBLIC WORKS - SEWER INFRASTRUCTURE

FUNDING

FISCAL YEAR
24/25
SEWER REPLACEMENT PROGRAM:

Annexation Sewer Projects
ANNUAL SEWER PROGRAMS & MASTER PLAN PAYBACK:

STUDIES:

Page 15 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Master Plan Payback $149,000 $154,000 $154,000 $160,000 $166,000 $172,000 $178,000 $184,000 $190,000 $197,000 Storm Dr DF Master Plan Update - Storm Drain $125,000 $125,000 $125,000 Storm Dr DF Permit Fee $30,975 $31,982 $33,021 $34,094 $35,202 $36,346 $37,528 $38,747 $40,007 $41,307 SRF Compliance Program $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 SRF Discharge Improvements $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 SRF Design, Environmental & Land Acquisition $60,000 Storm Dr DF Construction $100,000 Storm Dr DF
Acquisition & Environmental $100,000 Storm Dr DF
Construction $500,000 Storm Dr DF
Acquisition $94,000 Storm Dr DF
Construction & Reimbursement $700,000 Unfunded
Acquisition $250,000 Storm Dr DF
Construction & Reimbursement $458,000 Unfunded
Floodplain Management $10,000 $10,000 $10,000 Storm Dr DF Mill Ave. - Hockett/"D" $80,000 Unfunded
North Grand Storm Drain SR 65 Crossing $338,531 Storm Dr DF Outfall pipeline to SR 65 Pond No. 24 (N of Linda Vista) $751,660 Unfunded Westfield Storm Drain - Main Street to SR65 (inc. Hayes Field) $1,800,000 SRF
Onsite Hayes Field $175,000 SRF
Mulberry Storm Drain $800,000 SRF
Zalud Park Storm Dr. Upgrade (pipeline work) $175,838 Storm Dr DF Zalud Park Storm Dr. Pump Upgrade $60,000 Storm Dr DF
STORM DRAIN INFRASTRUCTURE FY 24/25 TOTAL $1,904,975
$0 $649,000
$0 $0
$1,255,975
$1,904,975
ANNUAL STORM DRAIN PROGRAMS & MASTER PLAN PAYBACK:

Drainage Reservoir No. 15 (Master Plan Facility Villa Street, Westfield Ave) Drainage Reservoir No. 18 (Master Plan Facility SW Cor. SR 65 & W. North Grand) Drainage Reservoir No. 47 (Master Plan Facility Hillcrest Street, north of Henderson Avenue - Canyon Springs) Drainage Reservoir No. 49 (Master Plan Facility - Red Hawk Estates) Total

PUBLIC WORKS - STORM DRAIN INFRASTRUCTURE

FUNDING

FISCAL YEAR
24/25
MUNICIPAL STORM SEWER SEPARATE SYSTEM (MS4) PROJECTS:

Sewer Revolving Fund (SRF)
Unfunded
Storm Drain - Developer Fees (Storm Dr DF)
Measure I (MI)

SUMMARY OF STORM DRAIN INFRASTRUCTURE FUNDING
General Fund (GF)
DRAINAGE RESERVOIR PROJECTS:

Drainage Reservoir No. 14 Expansion - (east of Plano St., north of Grand Ave & Leggett St) STUDIES:

Page 16 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Biosolids Hauling $180,000 $180,000 $180,000 $180,000 $180,000 $180,000 $180,000 $180,000 $180,000 $180,000 WWTFR Blower Parts and Controls Replacement $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 WWTFR Clarifier Center Drive Replacement $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 WWTFR Contracted Services - Compliance & Operation
Oversight $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 WWTFR $1,000,000 WWTFR
$30,000,000 $30,000,000 Unfunded
Design $325,000 WWTFR
Construction (inc. #4 control replacement) $1,700,000 WWTFR Digester Cleaning/Coating/Equipment Replacement $113,575 $117,266 $121,077 $125,012 $129,075 $133,270 $137,601 $142,074 $146,691 $151,458 WWTFR Effluent Outfall Pump Maintenance $120,000 $600,000 WWTFR Emergency Generator for WWTF (200kW) $185,000 WWTFR
Headworks Grinder Replacement $400,000 WWTFR
Manhole 10A Inspection/Repair $100,000 WWTFR
Design $250,000 WWTFR
Construction $1,750,000 Unfunded
Design $200,000 WWTFR
Construction $2,000,000 WWTFR
Total $200,000
Evaluation $25,000 WWTFR
Design $125,000 WWTFR
Construction $400,000 Unfunded
Total $150,000
Evaluation $25,000 WWTFR
Design incl re-asphalt $125,000 WWTFR
Construction incl asphalt repairs $600,000 Unfunded
Total $150,000
Reclamation Area Pipeline Installation $150,000 $150,000 WWTFR Safe Drinking Water Supply Deliveries $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 WWTFR SCADA Upgrade $300,000 WWTFR
Screw Press/Daft Repairs $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 WWTFR Septic Station Retrofit $70,000 WWTFR
Sludge/Grit Staging Area
Design $150,000 WWTFR
Construction $150,000 WWTFR
Sludge Line - Westwood Bridge over Tule River $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 WWTFR Sludge Transfer Pump Replacement $300,000 WWTFR
Plant #1 Evaluation & Repairs
Odor Control Project - Phase 2

PUBLIC WORKS - WWTF

FUNDING

FISCAL YEAR
24/25
Office Building Replacement
Digester #1 and #4 Repairs
Plant #2 Evaluation & Repairs
De-nitrification Project

Page 17 ends

PUBLIC WORKS - WWTF

FUNDING

FISCAL YEAR
24/25
Treatment Water Filling Station $150,000 WWTFR
WAS/RAS Pump Replacement $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 WWTFR WWTF FY 24/25 TOTAL $7,223,575
$0
$7,223,575
$0
Total $7,223,575
Wastewater Treatment Facility Impact Fees (WWTFIF)

SUMMARY OF WASTEWATER TREATMENT FUNDING
Wastewater Treatment Facility Reserve (WWTFR)
Unfunded

Page 18 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Active Transportation Plan $225,000 Measure R - AT
Update Circulation Element, incl fee structure, State
mandated amendments, etc. $225,000 Measure R Local
Comprehensive General Plan Update incl CEQA $1,000,000 Unfunded Development Ordinance Update (inc. Hillside
Development) $19,158 GF
Five year Consolidated Plan $150,000 GF
General Plan: Safety Element and Environmental
Justice Element $59,048 GF
Industrial Annexations incl Environmental $175,000 Unfunded COMMUNITY DEVELOPMENT FY 24/25 TOTAL $678,206
$228,206
$0
$225,000
Measure R - Local (Measure R Local) $225,000
REAP Grant (REAP) $0
$0
$0
$678,206

COMMUNITY DEVELOPMENT

FUNDING

FISCAL YEAR
24/25

SUMMARY OF COMMUNITY DEVELOPMENT FUNDING
General Fund (GF)

PLANS & STUDIES
Total
Local Transportation Funds (LTF)
Unfunded
Tulare Council of Associated Governments Grant (TCAG)
Measure R - Alternative Transportation (Measure R - AT)

Page 19 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% City Hall Painting & Rehab (Inside) $50,000 GFRDM
City Hall Exterior Doors $12,000 Unfunded
City Hall Roof Replacement $700,000 GFRDM
City Hall HVAC/Solar/Energy Efficiency $5,000,000 Unfunded City Hall HVAC Upgrade $98,000 Unfunded
ADA Improvements to City Hall $350,000 RM
Facility Improvements $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 GFRDM ADA Playground Wood Fiber - Various Parks $25,000 $25,000 $25,000 $25,000 $25,000 GFRDM Construction $7,100,000 ATP
$7,900,000 Measure R - AT
Parking Lot @ Henderson Ave. $1,000,000 Measure R - AT
Storm Drain - Zalud Park to Westfield $600,000 Storm Dr DF Water Line (Henderson to North Grand) $600,000 WRF
Recycled Water (Yates to North Grand) $4,000,000 WRF
Design and Environmental $750,000 Measure R - AT
Construction $5,000,000 Measure R - AT
Design and Environmental $500,000 Measure R - AT
Construction $8,000,000 Unfunded
Design and Environmental $250,000 Measure R - AT
Construction $4,000,000 Unfunded
PA System $50,000 Unfunded
Downtown Holiday Décor $15,000 Unfunded
Downtown Banners $5,000 GF
Design $1,368,000 Prop 68
Construction $6,432,000 Prop 68
$4,057,850 ARPA
$900,000 Measure R - AT
$4,725,000 $2,517,150 MI
Hayes Field Lights $555,000 ARPA
$196,055 GFRCI
Sports Complex $61,821 CEQA Mitigation
Perimeter Netting - Leggett Street $215,000 Unfunded
Perimeter Netting - Park Drive $170,000 Unfunded
Driving Range Poles/Netting $300,000 ARPA
Design and Construction Support $746,000 CSLG
$2,462,000 Insurance
Construction $6,454,000 CSLG
$16,770,000 Unfunded
$8,000,000 Insurance

PARKS AND LEISURE

FUNDING

FISCAL YEAR
24/25
City Facilities ADA Improvements
City Hall Improvements
ADA Transition Plan
Library - New Facility
Butterfield Corridor Improvements - West North Grand to Yates Butterfield Corridor Improvements - Tule River Bridge
Butterfield Corridor Improvements - West North Grand to Strathmore Butterfield Corridor Improvements - Yates to Teapot Dome Community Center/Park (4th St)
Centennial Park Improvements
Community Sports Lighting
Golf Course Improvements

Page 20 ends

PARKS AND LEISURE

FUNDING

FISCAL YEAR
24/25
Design $18,000 CDBG
Interim Multi-use Fields $1,737,654 CDBG
Restroom Facilities & Storage $300,000 Measure R - AT
Murry Park Pond Embankment Stabilization $90,000 Unfunded Murry Park Pool
Diving Board $24,000 GFRDM
Interior & Exterior Lighting Project $75,000 GFRDM
Gutter Replacement $125,000 GFRDM
Replaster $165,000 GFRDM
Tiles $250,000 GFRDM
Restroom Renovation $100,000 GFRDM
Restroom Roof $125,000 GFRCI
Snackbar Roof $60,000 GFRDM
Navigation Center Expansion $2,000,000 ARPA
OHV Park
Design $500,000 OHV
Construction $500,000 OHV
$1,800,000 Unfunded
Design
Pond and Amenities $25,000 Insurance
Park and Amenities (Restrooms) $50,000 Insurance
Construction
Restrooms $137,000 Insurance
$113,000 Unfunded
Park Amenities and Landscaping $125,000 Unfunded
Parking lot $750,000 Unfunded
Total $0
Santa Fe Byway Improvements
Construction $2,919,402 Clean CA
$2,170,887 Measure R - AT
Fence Replacement $40,000 Unfunded
Lighting $30,000 Measure R - AT
Removal from FAA jurisdiction $250,000 Unfunded
Sports Complex New Parking Lot $1,750,000 Unfunded
Sports Complex Pavilion $85,000 Unfunded
Perimeter Fencing $20,000 Unfunded
Lighted Trail $2,060,000 Unfunded
Sports Complex Restroom/Concession/Storage $450,000 Unfunded Baseball Field
Design $167,150 ARPA
Construction $832,850 Unfunded
$650,000 Unfunded
ADA Improvements - Stout Building $100,000 Unfunded
Skate Board Park
Sports Complex Improvements
Stout Building Improvements
Putnam Property Improvements (Henry St. Park)
Murry Park
Multi-Sport Field Improvements (Santa Fe Sportsplex)

Page 21 ends

PARKS AND LEISURE

FUNDING

FISCAL YEAR
24/25
Design/Environmental $120,000 Unfunded
Construction $1,500,000 Unfunded
Construction - (Total cost $3,544,064) $1,733,750 CMAQ
Construction - City Match $1,056,642 Measure R - AT
Construction Management ($253,672) $91,250 CMAQ
Construction Management - City Match $162,422 Measure R - AT Tule River bank stabilization repairs $500,000 Measure R - AT Acquisition $800,000 Measure R - AT
Design/Environmental $165,000 Measure R - AT
Construction $2,071,916 Measure R - AT
Construction $1,800,000 Measure R - AT
Total $1,800,000
Design/Environmental $150,000 Measure R - AT
Construction $2,000,000 Measure R - AT
Playground $275,000 GFRCI
Total $150,000 $2,275,000
PARKS FY 24/25 TOTAL $56,444,883
$7,100,000 $0
$7,080,000 $0
Cal State Library Grant (CSLG) $746,000 Measure I (MI) $0 $61,821 Measure R - Alternative Transportation (Measure R - AT) $16,719,951 $2,919,402 OHV Grant (OHV) $500,000
$1,755,654 Proposition 68 (Prop 68) $7,800,000
$1,825,000 Risk Management (RM) $350,000
$5,000 Insurance Proceeeds $2,462,000
$321,055 Storm Drain - Developer Fees (Storm Dr DF) $600,000 $1,599,000 Water Replacement Fund (WRF) $4,600,000
Unfunded $0
$56,444,883
Tule River Parkway Improvements Lighting and Amenities (Phases I-II) Tule River Parkway Phase III
Tule River Parkway Phase IV (SR 65 to Westwood)
General Fund (GF)
Clean California (Clean CA)
Congestion Mitigation Air Quality Funds (CMAQ)
CEQA Mitigation (CEQA Mitigation)
Total

SUMMARY OF PARKS FUNDING
Community Development Block Grant (CDBG)
General Fund Reserve Capital Improvements (GFRCI)
Active Transportation Program Grant (ATP)
Veteran's Park Trail - Phase II: Paving and Lighting (South half of trail loop, including slough crossings, and connection to trail by Helicopter Monument) General Fund Reserve Deferred Maintenance (GFRDM)
American Rescue Plan Act (ARPA)
GF Donations
Local Transportation Funds (LTF)
Veteran's Park Trail Amenities (Restrooms, playground, Slough Crossing, Parking Lot on south side, east of pavilion)

Page 22 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Equipment $160,000 GF Donations
TOTAL $160,000
$100,000 ERF
$140,000 Unfunded
Emergency Response Vehicle Preemption Retrofit $300,000 Unfunded Radio Encryption $450,000 Unfunded
Rifle Range Improvements $100,000 Unfunded
POLICE FY 24/25 TOTAL $160,000
$0
$0
$0
$0
$0
General Fund Donations (GF Donations) $160,000
Land Sale Revenue (Land Sale) $0
$0
$0
$0
$0
$0
$0
$160,000
POLICE

FUNDING

FISCAL YEAR
24/25

SUMMARY OF POLICE FUNDING
Building Construction Fund (BCF)
PD Training Facility
Animal Shelter Building Improvements
Generator Replacement @ D St Station, incl. new
electric panel, foundation, & appurtenant components
American Rescue Plan Act (ARPA)
Unfunded
Total
Asset Forfeitures (AF)
Equipment Replacement Fund (ERF)
General Fund (GF)
Measure H (MH)
Surface Transportation Program (STP)
Measure I (MI)
Measure R - Alternative Transportation (Measure R AT)
Local Transportation Funds (LTF)

Page 23 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Design $363,454 MI
Fire Station #71
Construction $4,500,000 MI
Bauer Airfill Station $80,000 MI
Construction $4,500,000 MI
Training Facility
Prop Enhancements $2,000,000 MI
Asphalt Rehab $500,000 MI
Construction $2,500,000 MH
Fire Station #74
Property Acquisition $2,000,000 Unfunded
Design $1,000,000 Unfunded
Construction $10,000,000 Unfunded
Public Safety Headquarters/EOC
Design $1,250,000 OES
Construction $8,750,000 OES
$11,250,000 MI
Engine Replacement 2194 $270,000 MI
FS#74 Type 1 Engine $270,000 MI
Ladder Truck 71 $456,000 MI
Emergency Response Vehicle Preemption Retrofit $65,000 MH FIRE FY 24/25 TOTAL $4,674,454
Cal OES Grant (OES) $1,250,000
$0
$0
$0
$0
$0
$65,000
$3,359,454
$0
$0
$0
$0
$4,674,454

FUNDING

FISCAL YEAR
24/25

SUMMARY OF FIRE FUNDING
General Fund (GF)
Fire Station Remodels
Fire Station #72
Fire Station #73 (PSB)
Equipment Replacement Fund (ERF)
Measure H (MH)
Unfunded
Total
FIRE
Measure H Equipment Replacement (ERF(H))
Homeland Security Grant (HSG)
Assistance for Firefighters Grant (AFG)
Measure I (MI)
American Rescue Plan Act (ARPA)
General Fund Reserve Deferred Maintenance (GFRDM)
General Fund Reserve Capital Improvements (GFRCI)

Page 24 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% $765,000 FAA/AIP Grant
$38,250 CA Div of Aero
$46,750 AOF
Total $850,000 $0
$720,000 FAA/AIP Grant
$36,000 CA Div of Aero
$44,000 AOF
$3,600,000 $3,600,000 FAA/AIP Grant
$150,000 CA Div of Aero
$400,000 $250,000 AOF
Total $0 $800,000 $4,000,000 $4,000,000
$1,409,312 FAA/AIP Grant
$150,000 CA Div of Aero
$540,000 AOF
Total $2,099,312
$900,000 FAA/AIP Grant
$45,000 CA Div of Aero
$55,000 AOF
Total $0 $1,000,000
Restroom Hazardous Material Abatement $100,000 AOF
Restaurant - Restroom Update and painting of interior
and exterior $100,000 AOF
AIRPORT FY 24/25 TOTAL $3,149,312
Airport Operating Fund (AOF) $786,750 $0
CA Division of Aeronautics (CA Div of Aero) $188,250 Rebuilding American Infrastructure w/Sustainability and Equity Grant (RAISE) $0 FAA/AIP Grant $2,174,312 $0
Equipment Replacement Fund (ERF) $0 Unfunded $0
Total $3,149,312

AIRPORT

FUNDING

FISCAL YEAR
24/25
Runway 12-30 Improvements
Construction
Restaurant Improvements
Phase 1 - Relocate Perimeter Fence for Runway Shift
Phase 2 - Runway Shift
Design
Design & Construction
Taxilane Rehabilitation
Construction
Rehabilitate Parallel and Connecting Taxiways
Measure R (MR)
Storm Drain - Developer Fees

SUMMARY OF AIRPORT FUNDING

Page 25 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Increase ENR (estimate): 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% 3.25% Purchase Electric Vehicles $533,332 $665,000 SB1
$690,000 FTA 5339
$173,000 LTF Transit
$2,100,000 $2,800,000 FTA 5307
$525,000 $700,000 LTF Transit
Total $3,488,000
$1,200,000 FTA 5307
$300,000 LTF Transit
$10,000,000 SB125
Unfunded
Total $1,500,000
$240,000 FTA 5307
$60,000 LTF Transit
$800,000 FTA 5307
$200,000 LTF Transit
$260,000 FTA 5307
$65,000 LTF Transit
Total $1,625,000
$15,000 LTF Transit
$60,000 FTA 5307
$520,000 Unfunded
$130,000 Unfunded
Total $75,000
$400,000 $400,000 FTA 5307
$100,000 $100,000 LTF Transit
Electric Vehicle Charging Stations (Public access) $80,000 $80,000 $80,000 $80,000 Air District $80,000 $80,000 FTA 5307
$20,000 $20,000 LTF Transit
$80,000 FTA 5307
$20,000 LTF Transit
$200,000 $200,000 $60,000 $60,000 $60,000 FTA 5307
$50,000 $50,000 $15,000 $15,000 $15,000 LTF Transit
$30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 FTA 5307 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 LTF Transit TRANSIT FY 24/25 TOTAL $7,198,000

TRANSIT

FUNDING

FISCAL YEAR
24/25
New Bus Maintenance Facility
Design

ZERO EMISSION VEHICLE PROGRAM
Fleet Replacement
Paratransit and Microtransit Services
Purchase of Vehicles
Security Improvements
Renewable Energy Infrastructure
Battery Electric Vehicle (BEV) Master Plan
Prospect St Bus Maintenance Facility Improvements

FACILITY MAINTENANCE PROGRAM
Transit Center Improvements Exterior and Lobby
Fuel Management System
Construction
Transit Center
Construction of the Expansion
Construction
Transit Signage at Transit Shelters
Transit Shelters
Transit Signal Preemption
Multi-modal Corridor Rail ROW Improvements

Page 26 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34

TRANSIT

FUNDING

FISCAL YEAR
24/25
$0
$0
$0
$5,050,000
FTA 5339 $690,000
$1,458,000
$0
SB125 $0
$0
$7,198,000
Measure R - Transit
Unfunded
Total
Air District
Air Resources Board (CARB)
Congestion Mitigation and Air Quality (CMAQ)
FTA 5307
LTF Transit

SUMMARY OF TRANSIT FUNDING

Page 27 ends

CAPITAL IMPROVEMENTS STRATEGIES 2024/2025
PROJECT DESCRIPTION 24/25 25/26 26/27 27/28 28/29 29/30 30/31 31/32 32/33 33/34 Field Services Campus Fiber Connection $100,000 Unfunded Field Services Connection to City Hall $1,000,000 Unfunded Public Safety Building connection to City Hall $500,000 Unfunded Council Chambers Infrastructure $10,000 ARPA
Conference Rooms Equipment and Installation $30,000 ARPA Blockhouse/IT Office Improvements $100,000 Unfunded
Corporation Yard Fuel Island $240,000 ERF
Digitization of Records & Records Management $20,000 GF Permitting & Asset Management Software $125,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 GF Refuse
Transfer Station Concrete Pad (Green Waste) $250,000 SW Reserve Transfer Station Cover $150,000 SW Reserve
Transfer Station Scales $300,000 SW Reserve
North SR 65 $50,000 Measure R Reg
South SR 65 $100,000 Measure R Reg
West Olive Avenue $10,000 Measure R Reg
Eastbound SR 190 @ Westwood $10,000 Measure R Reg
Westbound SR 190 @ Plano $10,000 Measure R Reg
Website Update - Accessibility $10,000 RM
Weed Abatement - City Transportation Facilities $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 LTF MISCELLANEOUS FY 24/25 TOTAL $1,295,000
General Fund (GF) $125,000
General Fund Reserve Capital Improvement (GFRCI) $0
General Fund Reserve Deferred Maintenance (GFRDM) $0
American Rescue Plan Act (ARPA) $40,000
Congestion Mitigation Air Quality (CMAQ) $0
Equipment Replacement Fund (ERF) $240,000
Local Transportation Funds (LTF) $0
Measure R - Regional (Measure R Reg) $180,000
Risk Management (RM) $10,000
Solid Waste Reserve (SW Reserve) $700,000
Unfunded $0
Total $1,295,000

SUMMARY OF MISCELLANEOUS FUNDING

MISCELLANEOUS PROJECTS

FUNDING

FISCAL YEAR
24/25
Entry "Welcome" Signs
American Rescue Plan Act COVID Technology Updates

Page 28 ends

ESTIMATED

DEPARTMENT EQUIPMENT DESCRIPTION COST
Finance - IT Misc computer equipment 40,000 $
Servers (2) 40,000 $
Police Police interceptors (4)* 238,500 $
Engineering Robotic Survey Equipment 66,000 $
Parks Maintenance Dump Trailer 13,200 $
18' Mower 110,000 $
Pickup Truck* 65,000 $
Pickup Truck* 65,000 $
Chipper Body* 45,000 $
Sports Complex 6' Mower 5,200 $
Leisure Services Light Towers (2)* 24,000 $
Public Works - Streets 2500 Gal Water Truck 200,000 $
2 Axle Semi Truck 140,000 $
Pickup Truck* 56,000 $
Flatbed Truck* 54,000 $
Public Works - St Signals, Signs Stencil Truck 180,000 $ Total General Fund Equipment Replacement $ 1,341,900
Airport Pickup Truck* $ 60,000
Total Airport Equipment Replacement $ 60,000
Public Works - Sewer Vactor* 701,000 $
Public Works - WWTF Water Analyzer* 40,000 $
Dump Truck* 285,000 $
Public Works - Ind. Pre-Treatment Biochemical Oxygen Demand Meter/Stand/Kit 5,500 $ Ammonia/Total Kjeldhal Nitrogen Instrument 37,000 $
Nanopure System 6,600 $
Microbiological Incubator 35 Deg C 2,500 $
Pickup Truck* 55,000 $
Total Sewer Equipment Replacement $ 1,132,600

CITY OF PORTERVILLE

ANNUAL BUDGET
2024-2025

EQUIPMENT REPLACEMENT SCHEDULE

ESTIMATED

DEPARTMENT EQUIPMENT DESCRIPTION COST

CITY OF PORTERVILLE

ANNUAL BUDGET
2024-2025

EQUIPMENT REPLACEMENT SCHEDULE
Public Works - Solid Waste Automated Containers 250,000 $ Commercial Bins and Rolloff Containers 200,000 $
Pickup Truck* 55,000 $
Total Solid Waste Equipment Replacement $ 505,000
Public Works - Water Quality Chlorine Station 150,000 $ Service Body w/Crane* 105,000 $
Public Works - Water Distribution Cab and Chassis with Utility Bed and Crane 120,000 $ Cab and Chassis with Utility Bed and Crane 120,000 $
Computer/Miscellaneous Equipment 5,000 $
Total Water Equipment Replacement 500,000 $
TOTAL 2024/25 EQUIPMENT REPLACEMENT 3,539,500 $
*Prior approval by Council
Item No. 25.

CITY COUNCIL AGENDA – JUNE 18, 2024
SUBJECT: Consideration of Calling November 5, 2024, General Election; Requesting Consolidation of Election; and Setting Specified Services SOURCE: Administrative Services
COMMENT: As the City Council is aware, the City's next general election is set to take place on November 5, 2024. Three districts have representatives with terms expiring in 2024: Mayor Martha Flores in District 3, Council Member Don Wehyrauch in District 4, and Vice Mayor Kellie Carrillo in District 5. It is now time for the Council to make certain determinations for the election protocols, including: A) whether the City wishes to consolidate its election with the County elections; and B) if candidate statements of 200 words or less will be permitted, and if so, who will be responsible for the cost - the City or the candidates.

A. Consolidation
The City has consolidated its elections with the County for over twenty years.

Prior to 2003, the City conducted stand-alone elections with the assistance and guidance from the election consulting firm Martin Chapman, which ceased operations in 2018. In consolidating with the County, the Registrar of Voters would provide the following services:

1. Distribute and file nomination papers and candidate statements for candidates for City offices.

2. Make all required publications.

3. Prepare, print and mail to the qualified electors of the City sample ballots and voter pamphlets.

4. Provide Vote by Mail ballots for said Municipal Election for use by the qualified electors who may be entitled to such Vote by Mail ballots in the manner provided by law.

5. Order the consolidation of precincts, appoint precinct boards, designate polling places and instruct election officers concerning their duties.

6. Conduct and canvass the returns of the election and certify the votes cast to the City.

7. Receive and process Vote by Mail ballot voter applications.

8. Prepare, print and deliver to the polling places supplies, including the official ballots and a receipt for said supplies.

9. Recount votes, if requested, in accordance with state law.

10. Conduct the above election duties in accordance with the Voting Rights Act of 1975.

11. Perform all other pertinent services required to be performed for said election, except as otherwise agreed, other than the requirements of the Item No. 25.

Fair Political Practices Commission; said FPPC requirements to be performed by the City Clerk.

B. Candidates Statements:

With regard to Candidate Statements, the Council must determine whether candidate statements are to be allowed, and if so, who will be the responsible party for paying the pro rata cost of printing and distribution. Said cost is based on the number of registered voters within each district and the final amount may vary depending on the number of candidates filing statements for each individual district area, as printing costs are shared. The approximate costs are as follows:
• District 3 - $650
• District 4 - $750
• District 5 - $500
This estimate serves as a deposit and once the actual cost is determined by the County, the deposit is reconciled.

Historically, past Councils have differed on approaches to this item. In some past elections, the City bore the cost of the Candidate Statements, and in others – most recently the 2022 election – the Candidates bore the cost. The Council could also consider a hybrid in which the City and Candidate each pay a portion.

Staff has budgeted $60,000 in the General Fund for this election. For Council’s information, the number of registered voters currently in Porterville is 25,319.

RECOMMENDATION: That the City Council:

1. Adopt the draft Resolution calling the Election for November 5, 2024; requesting and consenting to the consolidation of the election; and setting specifications of the election order;

2. Adopt the draft Resolution requesting that the Board of Supervisors permit the Registrar of Voters to render specified services to the City for the November 5, 2024, Election;

3. Make a determination on whether candidate statements of 200 words or less will be allowed with no additional mailings, and if so, who shall be responsible for the estimated cost per candidate - the City or the candidate;

4. Authorize that the County Election Department, 5300 W.

Tulare Ave. Suite 105, Visalia, California 93277, be designated as the Central Counting Place for the November 5, 2024, General Municipal Election; and

5. Authorize payment to the Tulare County Registrar of Voters upon the completion of the requested services.

ATTACHMENTS: 1. November 5, 2024 Election Calendar

2. Draft Resolution - Election Services
Item No. 25.

3. Draft Resolution - Even Year Consenting et al.

Appropriated/Funded:

Review By:

Department Director:

Yuliana Andrade, Acting Administrative Services Director Final Approver: Patrice Hildreth, City Manager
DUE
Line Date Day Date Day Description Original Others E Check 1 15-Jul-2024 Nomination Period Begins
2 9-Aug-2024 -88 DEADLINES FOR THE FOLLOWING: District and Measures to consolidate with election; Withdraw Nomination Papers; and Close of Nomination 10403
10400
10402
EC 5342 I
3 9-Aug-2024 -88 Announcement of those offices going into Nomination Extension. M 4 12-Aug-2024 -85 Last day candidate may withdraw Candidate Statement and request a refund of the fee.
13307(a)(3) O
5 10-Aug-2024 -87 14-Aug-2024 -83 Extended Nomination Period if incumbent fails to file by August 12th. Incumbent cannot file during the extension.
8022(b)
10225
8024
8204
I
6 12-Aug-2024 -100 14-Aug-2024 -88 BOS - Agenda Item for Consolidation of Districts with the Election. 10002 M 7 9-Aug-2024 -88 19-Aug-2024 -78 Last day for arguments for local measures. (Date set and published by Elections Official).
9163 9286,
9316,
I
8 9-Aug-2024 -88 21-Aug-2024 -76 Mail out Declaration of Candidacy to the district secretaries who requested them. 10510(c) O 9 12-Aug-2024 -85 29-Aug-2024 -68 Post Qualified Candidate and Measure List to web. T 10 20-Aug-2024 -77 29-Aug-2024 -68 Period for rebuttal arguments for local measures, if both an argument for and against were filed by the 78th day. NOTE: City measures are not required to have rebuttals unless the Council adopts the rebuttal provisions pursuant to Elections Code. 9167 9317
9504
9160
9285
I
11 29-Aug-2024 -68 Death of Incumbent or lone opponent after this date causes election for that office to be canceled.
8026 I
12 29-Aug-2024 -68 Last day of re-opened filing period if incumbent or lone opponent – nonpartisan, dies before the 68th day prior to election.
8027 I
13 21-Sep-2024 -45 26-Sep-2024 -40 FPPC - First Pre-election Statement for period 07/01/2024 - 09/24/2024. Form 460 Gov Code 84200.5
84218(b)
O
14 14-Oct-2024 -22 19-Oct-2024 -17 FPPC - Send reminder memo on second pre-election Campaign Statement period.

C i d 9/25/2024 10/22/2024 (N S ll d b fil d b
Gov Code
84200 5
O
15 21-Oct-2024 -15 Last Day to Register 2102 I
16 9-Sep-2024 -57 22-Oct-2024 -14 Period for write-in Declaration of Candidacy. 8601 I 17 29-Oct-2024 -7 Last day to accept VBM applications requesting the ballot to be mailed to the voter. 3001 I 18 7-Aug-2024 -90 5-Nov-2024 0 FPPC - 24 hour filing period for expenditures and contributions of $1,000 or more (see candidate guide for details)
Gov Code
84203
Gov
Code
84101,
O
19 26-Sep-2024 -40 5-Nov-2024 0 Keep all VoteCal Messages processed and up to date. O 20 5-Nov-2024 0 Election Day 1000 14212 I
21 22-Nov-2024 22 Last possible day to receive completed "No Signature" and "Signature Mismatch" Statements.
3019(e) O
22 5-Nov-2024 0 3-Dec-2024 28 Post results as needed to the Web. T 23 5-Nov-2024 0 5-Dec-2024 30 Must Refund Candidate Statement overpayments within 30 days. 13307 A 24 6-Nov-2024 1 5-Dec-2024 30 Post Historical Information and Update Website. T 25 6-Nov-2024 1 5-Dec-2024 30 Prepare Agenda Item for BOS to Certify Results of the Election for local offices. M Assignment Group: A = Administration Unit O = Operations Unit T = Technical Unit M = Management Team I = Informational

GENERAL ELECTION
CODES
November 5, 2024
G:\Elections\2016 June Primary\Calendars\Election Calendar 6_7_2016.xlsx 1

Page 1 of 2 ends

RESOLUTION NO. ____-2024

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PORTERVILLE REQUESTING THE TULARE COUNTY BOARD OF

SUPERVISORS PERMIT THE COUNTY REGISTRAR OF VOTERS TO RENDER

SPECIFIED SERVICES TO THE CITY OF PORTERVILLE
WHEREAS, pursuant to the Elections Code, the governing body of any city may, by Resolution, request the Board of Supervisors of the County to permit the County Elections Official to render specified services to the city related to the conduct of an election; and WHEREAS, the City of Porterville has ordered an election be held within the boundaries of the City on November 5, 2024.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Porterville:

The Board of Supervisors of Tulare County is hereby requested to permit the County Registrar of Voters to render services to the City of Porterville relating to the conduct of the November 5, 2024 Municipal Election as follows:
a. Distribute and file nomination papers and candidate statements for candidates for City offices.
b. Make all required publications.
c. Prepare, print and mail to the qualified electors of the City sample ballots and voter pamphlets.
d. Provide Vote by Mail ballots for said Municipal Election for use by registered voters in the manner provided by law.
e. Order the consolidation of precincts, appoint precinct boards, designate polling places and instruct election officers concerning their duties. f. Conduct and canvass the returns of the election and certify the votes cast to the City Council.
g. Prepare, print and deliver to the polling places supplies, including the official ballots and a receipt for said supplies.
h. Recount votes, if requested, in accordance with state law. i. Conduct the above election duties in accordance with the Voting Rights Act of 1975.

Resolution No. ___-2024

Page 2 of 2 ends

j. Perform all other pertinent services required to be performed for said election other than the requirements of the Fair Political Practices Commission (FPPC); said FPPC requirements to be performed by the City Clerk.

The City Clerk is hereby authorized and directed to transmit certified copies of this Resolution to the Board of Supervisors and to the County Registrar of Voters.

PASSED, APPROVED AND ADOPTED this 18th day of June, 2024. _______________________________
Martha A. Flores, Mayor
ATTEST:

Patrice Hildreth, City Clerk
By: ____________________________
Fernando Gabriel-Moraga,
Acting Chief Deputy City Clerk

Page 1 of 2 ends

RESOLUTION NO. ____- 2024

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PORTERVILLE ORDERING EVEN-YEAR
CITY COUNCIL ELECTIONS; REQUESTING AND CONSENTING
TO THE CONSOLIDATION OF ELECTIONS; AND SETTING SPECIFICATIONS

OF THE ELECTION ORDER
WHEREAS, California Elections Code requires a general district election be held in each City to choose a successor for each elective officer whose term will expire on the first Friday in December following the election to be held on the first Tuesday after the first Monday in November in each even-numbered year;
WHEREAS, other elections may be held in whole or in part of the territory of the City of Porterville and it is to the advantage of the City to consolidate pursuant to Elections Code Section 10400; and
WHEREAS, Elections Code Section 10520 requires each city involved in a general election to reimburse the county for the actual costs incurred by the county elections official in conducting the election for that city; and
WHEREAS, Elections Code Section 13307(3c) requires that before the nominating period opens, the governing body must determine whether a charge shall be levied against each candidate submitting a candidate’s statement to be sent to the voters; and WHEREAS, Elections Code Section 12112 requires the elections official of the principal county to publish a notice of the election once in a newspaper of general circulation in the City.

NOW, THEREFORE, IT IS ORDERED that an election be held within the territory included in this City on the 5th day of November, 2024, for the purpose of electing members to the City Council of the City of Porterville in accordance with the following specifications:

SPECIFICATIONS OF THE ELECTION ORDER

1. The Election shall be held on Tuesday, the 5th day of November, 2024. The purpose of the election is to choose individuals for the following offices:

District Three
One (1) Member of the City Council
Term of Four Years
District Four
One (1) Member of the City Council
Term of Four Years
Resolution No. ____ - 2024

Page 2 of 2 ends

District Five
One (1) Member of the City Council
Term of Four Years

2. This City Council hereby requests and consents to the consolidation of this election with other elections which may be held in whole or in part of the territory of the City, as provided in Elections Code 10400.

3. The City will reimburse the County of Tulare for the actual cost incurred by the county elections official in conducting the general district election upon receipt of a bill stating the amount due as determined by the Elections Official.

4. The City shall / or shall not permit Candidate Statements.

5. The City Council has determined that the __________ will pay for the Candidate’s Statement. The Candidate’s Statement will be limited to 200 words.

6. The City directs that the County Registrar of Voters of the principal county publish the Notice of Election in The Porterville Recorder, which is a newspaper of general circulation that is regularly circulated in the territory.

PASSED, APPROVED AND ADOPTED this 18th day of June, 2024. _______________________________
Martha A. Flores, Mayor
ATTEST:

Patrice Hildreth, City Clerk
By: ____________________________
Fernando Gabriel-Moraga,
Acting Chief Deputy City Clerk
Item No. 26.

CITY COUNCIL AGENDA – JUNE 18, 2024
SUBJECT: Authorization to Execute Transportation Services Agreement - Transit Management, Operations, and Maintenance of Porterville Transit SOURCE: Engineering and Project Management
COMMENT: At its meeting on June 4, 2024, the City Council authorized staff to begin negotiations for a Transportation Services Agreement with Tree's Sierra Management, Inc (dba SM Transit) for the Transit Management, Operations, and Maintenance of Porterville Transit. In addition to managing, operating, and maintaining the Porterville Transit System (PT), the scope of services also includes managing, operating, and maintaining the facility, fleet vehicles, and buses provided by the City. The initial agreement will be a five (5) year term and shall, at the City's option, be unilaterally extended annually thereafter for up to five (5) consecutive one-year option periods. The base term of the agreement resulting from this procurement will be a firm-fixed-price for five years, commencing on July 1, 2024, and ending on June 30, 2029. Price increases, if any, will be calculated by the California Consumer Price Index (CPI) and executed through an amendment to the contract and shall apply solely to the possible agreement extension years beyond the initial five-year agreement term.

Staff was able to negotiate pricing for this agreement that fell within industry norms as well as the City's Independent Cost Estimate (ICE). Year one of the agreed upon "Multi-Year Price Plan" includes startup costs as well as hardware replacements that may be required; the necessity of such items is dependent on the condition of the fleet and its components upon return to the City from Tulare County Regional Transit Agency (TCRTA).

Staff has found the negotiated pricing in the "Multi-Year Price Plan" acceptable and recommends approval of the Transportation Services Agreement for the Transit Management, Operations, and Maintenance of Porterville Transit. Local Transportation Funds (LTF), State Transit Assistance Funds (STAF), Federal Transit Administration (FTA) grants, Measure R and farebox revenues are the sources of funding for the Porterville Transit System management, operations and maintenance.

RECOMMENDATION: That the City Council:

1. Authorize the Mayor to execute the Transportation Services Agreement with Tree's Sierra Management, Inc (dba SM Transit) for the Transit Management, Operations, and Maintenance of Porterville Transit per the scope of services defined in the Item No. 26.

Request for Qualifications (RFP) for this agreement at a price not to exceed those listed in the agreed upon "Multi-Year Price Plan" incorporated as "Attachment B" in the agreement; and

2. Authorize progress payments up to one hundred percent (100%) of the fee amounts for services rendered upon receipt of invoices approved by the Assistant City Manager.

ATTACHMENTS: 1. Draft Services Agreement

2. Attachment A - Scope of Services

3. Attachment B - Multi-Year Price Plan
Appropriated/Funded:

Review By:

Department Director:

Javier Sanchez, Engineering & Project Management Director Final Approver: Patrice Hildreth, City Manager

CITY OF PORTERVILLE CALIFORNIA

TRANSPORTATION SERVICES AGREEMENT

BETWEEN THE CITY OF PORTERVILLE AND SM TRANSIT
This AGREEMENT is entered into and effectivethis ____ day of _______,2024, by and between the CITY OF PORTERVILLE, hereinafterreferred to as "CITY" and Tree’s Sierra Management, Inc. dba SM TRANSIT, hereinafter referred to as "CONTRACTOR," “VENDOR,” “BIDDER,” or “SUBRECIPIENT.” RECITALS:

WHEREAS, on April 16, 2024, the City Council authorized the release of aRequestfor Proposals(RFP)forthe operationand maintenance ofspecified transportationservices; and WHEREAS, CONTRACTOR submitted a proposal dated May 21, 2024, in response tosaid RFP to provide such services in the method and manner and for the costs set forth in the proposal, subsequent clarifications, and the negotiation with the CITY; and WHEREAS, CONTRACTOR is a corporation with a primary business address of 235 N. D. St., Porterville, CA 93257, and SSN or EIN: 20-5134417;
WHEREAS, CITY is a municipal corporation and Charter Law City; and WHEREAS, CITY determined that CONTRACTOR, who provide the sole Response to said RFP, has the management and technical personnel, expertise and other useful assets of sufficient quantity and quality to provide CITY's transportation services, and the City Council has authorized negotiation of this Agreement with CONTRACTOR; and
WHEREAS, CONTRACTOR represents it is licensed, qualified and willing to provide the services requested pursuant to the terms and conditions of this Agreement.

NOW, THEREFORE, for good and valuable consideration, the parties do agree asfollows:

1. PURPOSE OF AGREEMENT
CITY hereby contracts with CONTRACTOR to operate and maintain specified transportation services upon the terms and conditions hereinafter set forth.

2. TERM OF AGREEMENT
a. Term. Subject to the terms and conditions of this agreement, the term of this agreement shall commence on the Effective Date and expire at the end of the day on June 30, 2029, with five (5) one-year contract extension options as indicated in Section 2.c. b. Month-to-Month Extensions. Upon completion of the term of this agreement, including any option term described below, CITY may, at its sole discretion, extend the term of this agreement on a month-to-month basis up to a maximum of six (6) months. CITY shall notify CONTRACTOR of such extensions at least thirty (30) days prior to the termination date of this agreement. The compensation rates in effect during the last monthly period of the full term of this agreement or any option terms, as applicable, shall remain in effect during any such extensions.
c. Option Terms and Termination for Convenience. CITY, at its sole discretion, but subject to Contractor’s consent, may extend this agreement for up to five option terms of one year each for a maximum contract term, including the initial term, of ten (10) years (through June 30, 2029). The CITY will be presumed to desire renewal unless it provides the CONTRACTOR with a written notice of non-renewal at least 12 months in advance of the renewal date. If the CONTRACTOR does not consent to the renewal, it must provide the CITY with a written notice of nonrenewal at least nine (9) months before the renewal date.

Additionally, at any time the CITY may terminate the Agreement for convenience, in whole or in part, by giving CONTRACTOR ninety (90) days written notice, if the CITY determines that the termination of the Agreement is in its best interest.

3. SCOPE OF WORK AND ATTACHMENTS INCORPORATED
The following are attachments for this Agreement. Said attachments are incorporated into this Agreement as if included in full in the body:

Attachment No. Description of Attachment
Attachment 1 RFP No. 23/24-SR1971 (Contained in file and incorporated by reference)
Attachment 2 Contractor’s Proposal (Contained in file and incorporated by reference) Attachment A Scope of Work/Services as negotiated between City and Contractor Attachment B Final Pricing Pages
To the extent the above attachments are in conflict with the specific requirements of this Agreement, the terms contained in this Agreement will apply unless superseded by applicable law.

CONTRACTOR shall provide the transportation services set forth in the above Attachments, which are incorporated by this reference and made a part of this agreement. The CONTRACTOR agrees:

A. To perform all work necessary to complete in a manner satisfactory to the CITY, those tasks described in RFP No. 23/24-SR1971 (Attachment 1), including any negotiated revisions (Attachment A and 2) for the cost identified in the final pricing pages (Attachment B); and B. (Additional Services) To perform incidental work related to the PROJECT and not described in RFP No. 23/24-SR1971, may be needed during the performance of this Agreement. The CONTRACTOR agrees to provide any and all additional services at the rates identified in the Final Pricing Pages (Attachment B). Such additional services shall not be performed by the CONTRACTOR without the written consent of the CITY.

4. CITY COMMITMENTS
CITY shall pay CONTRACTOR monthly as work is completed and invoiced by CONTRACTOR.

5. COMPENSATION AND MAXIMUM OBLIGATION
CITY agrees to pay CONTRACTOR in consideration for its services as described herein. The maximum cost to be paid by CITY to CONTRACTOR shall not exceed the maximum amounts specified in Attachment B, unless otherwise agreed to, prior to the incurring of amounts over the maximum, in writing. This sum shall be expended and paid by the CITY on a reimbursement basis for services actually performed based on the monthly report and similar documents presented by CONTRACTOR to CITY.

The CONTRACTOR shall be paid no later than forty-five days following submission of a written, verified billing to the CITY. Said billing shall include the annual fixed hourly rate for vehicle revenue hours (fixed route, ADA paratransit, on-demand) and the annual fixed monthly rate identified in the final pricing pages (See Attachment B) and well as other pertinent backup documentation required for said billing.

Authorization to pay is commonly received on the tenth day of the following month for which services are rendered and billing submitted. Payments shall be withheld pending receipt of any outstanding reports required by the contract documents.

6. CONTRACT PRICE ADJUSTMENTS
All prices specified shall be firm and fixed for the initial five-year term, unless otherwise specified in this Section.

In order to protect the interest of the CITY and to give the CONTRACTOR a reasonable basis for price adjustments for the five optional one-year terms, a price adjustment feature is hereby incorporated into the specifications. CONTRACTOR’S optional one-year pricing may be adjusted annually at the time of contract renewal and upon mutual agreement of the parties to the contract to allow for price increases or decreases for labor and benefit rates, supplies and materials.

It will be the responsibility of the CONTRACTOR to request a price adjustment and to provide all documentation necessary. The request for price adjustment must be submitted to the CITY in writing a minimum of ninety calendar days prior to the optional one-year anniversary date of the Agreement.

Requests filed after this time period will not be considered.

The unit prices for the ensuing contracts shall be based on the movement of the unadjusted figures of the U.S. Bureau of Labor Statistics, Consumer Price Index (CPI) for All Urban Consumers (CPI-U) U.S. City Average, All Items. The contract unit prices may be changed in an amount equal to the percentage of movement for the most recent twelve-month period.

In no instance shall the price increase exceed 5%. The contract unit price changes as a result of this formula shall be binding on the contractor for the subsequent one-year contract year period. The adjustment of the contract price shall not be retroactive and shall apply only to changes incurred after approval.

7. PERFORMANCE BOND
The faithful performance by CONTRACTOR of each and every term, condition, and provision of this agreementis expressly made a condition precedent forthe payment of any sums agreed herein to be paid to CONTRACTOR by CITY. To ensure performance, CONTRACTOR shall post with CITY a bond or other acceptable security in the amount of TWENTY-FIVE PERCENT (25%) of the first year contract price. Such bond or security shall be subject to the approval of CITY's Attorney and Finance Director and shall be executed by CONTRACTOR and a surety company licensed to do business as such in the State of California.

The condition of the bond shall be that the CONTRACTOR shall fully and faithfully perform all conditions and covenants of this agreement, or the face amount of such bond shall be forfeited to CITY. The bond may be a renewable one-year bond and shall be renewed annually before its expiration date; provided, however, that such bond must remain in full force and effect from and after the date CITY makes any demands for payment on the bond until CITY releases such claim. Provision ofsuch bond or its equivalent is a material covenant of this agreement and CITY shall not approve any security which is not unconditionally payable to CITY upon CITY demand. CITY reserves the right to rescind the requirement for a performance bond at any time.

8. LIQUIDATED DAMAGES
To emphasize the need for high quality transit services at all time, the CITY has established and enforces a system of financial penalties (liquidated damages), as set forth in Attachment F of the RFP. Attachment F is fully incorporated by reference and made a part of this Agreement.

9. GENERAL AND VEHICLES INSURANCE
a. Throughout the term of this Agreement, CONTRACTOR shall, at its sole cost and expense, procure and maintain a comprehensive general liability insurance policy providing no less than FOUR MILLION DOLLARS ($4,000,000) per occurrence with a total policy limit of no less than FOUR MILLION DOLLARS ($4,000,000) combined single limit bodily injury and property damage coverage. Said policy shall include coverage for premises (specifically including dangerous condition of public property as well as coverage for the facility and property provided by CITYforCONTRACTOR's useduringthe termofthis contract), personal injury, and blanket contractual, but shall not include coverage for vehicle liability and/or vehicle physical damage insurance (vehicle liability and vehicle damage insurance shall be provided pursuant to Paragraph (b), below).

CONTRACTOR shall name CITY and each of its member jurisdictions or other parties as required by CITY, including their officers, employees and agents, as additional insureds on said policy. CONTRACTOR shall cause such additional insureds to be added to its policy of insurance by way of an endorsement which endorsement shall be a CG 20 10 11/85 or equivalent additional insured endorsement. IF CONTRACTOR utilizes one or more subcontractors in the performance of this Agreement, CONTRACTOR shall obtain and maintain independent insurance as to each subcontractor or otherwise provide evidence of insurance coverage for each subcontractor equivalent to that required of CONTRACTOR. The ADDITIONAL INSURED ENDORSEMENT shall not be an omnibus endorsement but shall specifically and directly name each additional insured. Such ADDITIONAL INSURED ENDORSEMENT will explicitly include coverage for the additional insureds for both ongoing and completed operations so long as the liability of an additional insured arises out of the work of the named insured, or so long as an additional insured's liability arises out of the named insured's performance of this Agreement. The ADDITIONAL INSURED ENDORSEMENT shall not contain any provisions which limit or restrict coverage for the additional insureds beyond the extent set forth above.

Any insurance carrier providing insurance called for in thissection shall be from aCalifornia admitted carrier and have aminimum ratingof AM. Best Rated A, or better. Any self-insured retention shall be declared by CONTRACTOR and approved in writing by CITY. With respect to any self-insured retention, thecoverage provided for CITY, its member jurisdictions, and other parties required by CITY shall be equal and identical to the coverage of the CONTRACTOR. CONTRACTOR shall provide written documentation to CITY that establishes that as to any self-insured retention, the additional insured parties shall have coverage to the same extent as the CONTRACTOR. CONTRACTOR shall provide CITY with the ADDITIONAL INSURED ENDORSEMENTS required by this paragraph within thirty (30) days of the Notice of Contract Award and, upon request, a copy of the entire policy of insurance. Such policy or policies of insurance shall provide that they may not be cancelled without at least 30 days written notice to CITY.

CONTRACTOR shall provide CITY with a copy of the current policy of insurance and all endorsements, as well as documentation for coverage under any self-insured retention, within ten (10) daysofreceiving such a request from CITY). b. CONTRACTOR shall provide CITY with vehicle liability insurance in the minimum amount of TWO MILLION DOLLARS ($2,000,000) per occurrence with a total policy limit of TWO MILLION DOLLARS ($2,000,000) combined single limit for bodily injury and property damage. Coverage will also include collision and comprehensive physical damage with a deductible not to exceed TEN THOUSAND DOLLARS ($10,000). Any deductible will be the responsibility of CONTRACTOR. CONTRACTOR shall name CITY and each of the member jurisdictions, or other parties as required by CITY, including their officers, employees and agents, as additional insured on said policy and shall furnish CITY with evidence of insurance within 30 days of the notice of contract award. Such policy or policies shall provide that they may not be cancelled without at least thirty (30) days written notice to CITY.

CONTRACTOR shall provide CITY with a copy of the current policy of insurance and all endorsements within ten (10) days of receiving such a request from CITY. c. If requested by CITY, CONTRACTOR shall obtain and maintain Professional Liability Insurance coverage in an amount not less than One Million Dollars ($1,000,000.00). d. CONTRACTOR shall obtain and maintain Workers’ Compensation Insurance coverage written in accordance with the laws of the State of California providing coverage for any and all employees (and agents/individuals required by law to be covered) in the minimum statutorily required coverage amounts. Furthermore, CONTRACTOR shall indemnify CITY, its officers and employees, for any claims in law or equity occasioned by failure of CONTRACTOR to comply with this provision or which arise out of any job-related injury, including third party claims against CITY by CONTRACTOR'S or subcontractor's employees. The indemnification provisions of this paragraph shall survive the termination of this agreement or any extensions thereof.
e. Should, at any time, any of the insurance policies required by this Agreement be unsatisfactory to CITY, at its sole discretion, CONTRACTOR shall promptly obtain a new policy, submit the same to CITY. Upon failure of CONTRACTOR to furnish, deliver or maintain any insurance and endorsements as required by this Agreement, at the election of CITY, this Agreement may be immediately terminated as provided herein. Failure of CONTRACTOR to obtain and maintain any required insurance shall not relieve CONTRACTOR of any liability under this Agreement (and CONTRACTOR may be answerable to CITY for damages or any other remedy on account of such breach) nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations of CONTRACTOR concerning indemnification.
f. All insurance provided by CONTRACTOR shall be primary and any insurance or self insurance maintained by CITY and its member jurisdictions shall be excess of CONTRACTOR's insurance and shall not contribute to it.
g. CONTRACTOR's failure to provide the insurance required by this section, or CONTRACTOR's submission of insurance policies, endorsements, and other documentation (whether or not such documentation is "accepted" by CITY) shall not waive or satisfy the CONTRACTOR's obligation to provide CITY with the insurance required by this Agreement if it has failed to do so. Should CONTRACTOR fail to provide insurance in the form and amount specified by this Agreement, CONTRACTOR shall be directly liable to CITY to provide it with both a defense and indemnity for any losses which CITY incurs to the extent such losses would have been covered by insurance as is specified in this Agreement.

Notwithstanding the above, CONTRACTOR shall not be required to indemnify CITY from loss or liability to the extent such loss or liability arises from the sole negligence or willful misconduct of CITY, its agents, directors, and employees, at such time that such sole negligence or willful misconduct has been finally determined by a court of competent jurisdiction.
h. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements as set forth above and/or limits shall be available to the additional insured.

Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. The defense and indemnifications of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement. All deductibles and self- insured retentions (SIR) must be disclosed to CITY for approval and shall not reduce the limits of the liability. Policies containing any SIR provision shall provide, or be endorsed to provide, that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsement coverage under this Agreement. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.

10. INDEMNIFICATION
To the fullest extent allowed by law, CONTRACTOR shall indemnify and hold CITY (and CITY's member jurisdictions) and its representative officers, directors, employees and agents free and harmless from and against any and all claims, suits, liens, demands, damages, injuries, liabilities, losses and expenses of any kind, including reasonable fees of attorneys and expert witnesses, to the extentthey arise out of or are in any way connected with the performance of this Agreement by CITY, its agents, directors or employees, or by CONTRACTOR, its agents, directors or employees, whether such claims, liens, demands, damages, losses or expenses are based upon a contract or upon a claim for personal injury, death or property damage or upon any other legal or equitable theory whatsoever.

CONTRACTOR agrees, at its own expense and upon written request by CITY, to defend any claim,suit, action, or demand brought against CITY on any injury, loss, or liability, actual or alleged, covered herein. Notwithstanding this defense obligation, CONTRACTOR shall not be required to indemnify CITY from loss or liability to the extent such loss or liability arises from the sole negligence or willful misconduct of CITY, its agents, directors, and employees, at such time that such sole negligence or willful misconduct has been finally determined by a court of competent jurisdiction. CONTRACTOR shall provide CITY with a defense until such determination has been made (i.e., until a court of competent jurisdiction has determined that the loss or liability arises from the sole negligence or willful misconduct of CITY, CONTRACTOR shall provide a defense as to such loss or liability).

CONTRACTOR's indemnity obligations survive termination of this Agreement.

11. CONTRACT ASSIGNMENT
This agreement shall not be sold, assigned, transferred, conveyed, or encumbered by CONTRACTOR without the prior written consent of CITY, which consent may be withheld in CITY's sole and absolute discretion. Any assignment, transfer, conveyance, or encumbrance of this agreement without CITY's prior written approval shall be null and void. CONTRACTOR shall not sell or otherwise transfer its interest in this agreement without prior written notification to CITY. Upon receiving such notification from CONTRACTOR, CITY may, at its sole discretion, decide to exercise its right to terminate this agreement.

Subject to this provision, the agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the respective parties.

12. DISPUTE RESOLUTION
a. Disputes arising in the performance of this agreement shall be decided in writing by the Assistant City Manager. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, CONTRACTOR mails or otherwise furnishes a written appeal to the Assistant City Manager. In connection with any such appeal, CONTRACTOR shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the Assistant City Manager shall be binding upon the CONTRACTOR and the CONTRACTOR shall abide by the decision.
b. Unless otherwise directed by CITY, CONTRACTOR shall continue performance under this agreement while matters in dispute are being resolved.
c. Should either party to this agreement suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage. d. Unless this agreement provides otherwise, all claims, counterclaims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this agreement or its breach will be decided by mediation and/or arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State of California. e. The duties and obligations imposed by this agreement and the rights and remedies available there under shall be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. No action or failure to act by CITY or CONTRACTOR shall constitute a waiver of any right or duty afforded any of them under this agreement, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach there under, except as may be specifically agreed in writing.

13. RESOLUTION OF FEDERAL PROCUREMENT ISSUES
The Federal Procurement Regulations shall be used where applicable to define, resolve, and settle procurement issues. Unless otherwise directed by CITY, CONTRACTOR shall continue performance under this agreement while matters in dispute are being resolved.

14. STOP WORK
CITY may stop work related to CITY's transportation system upon forty-eight (48) hours written notice to CONTRACTOR. CITY shall be liable for all relevant costs incurred priorto the stop-work period and for restart, if any. When exercising this provision, CITY shall be obligated for the costs of severance for personnel assigned to CITY's transportation system in accordance with the published policy and procedures of CONTRACTOR, a copy of which shall be provided to CITY upon request. Additionally, the cost associated with operations and facilities closing down shall be the obligation of CITY. CONTRACTOR shall make all reasonable efforts to minimize costs to CITY.

15. TERMINATION FOR DEFAULT
a. All the terms, conditions, and covenants of this agreement are considered material and in the event CONTRACTOR breaches or defaults in the performance of any such terms, conditions, or covenants which are to be kept, done or performed by it, CITY shall give CONTRACTOR ten days written notice either by certified mail or by personal service, describing such breach or default, and if CONTRACTOR fails, neglects or refuses for a period or more than ten days thereafter to remedy, or cure such breach or default, then CITY without further notice, may terminate this agreement. In the event of termination of this agreement as hereinabove specified, CITY shall have the right to take immediate possession of all equipment and facilities provided by CITY to CONTRACTOR and of the facilities and equipment supplied by CONTRACTOR under the provisions of this agreement. In the event CITY does take possession of CONTRACTOR-supplied facilities and equipment, CONTRACTOR shall be reimbursed by CITY forthe actual cost ofthe temporary use ofsaid facilities and equipment. If it is later determined by CITY that CONTRACTOR had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of CONTRACTOR, CITY, after setting up a new delivery of performance schedule, may allow CONTRACTOR to continue work, or treat the termination as a termination for convenience. b. Bankruptcy: Either (a) the appointment of a receiver to take full possession of all or substantially all of the assets of CONTRACTOR or (b) a general assignment by CONTRACTOR for the benefit of creditors, or (c) any action taken by or suffered by CONTRACTOR under any insolvency or bankruptcy act shall constitute a breach of the agreement by CONTRACTOR and CITY shall have the option to terminate this agreement. The parties specifically agree that the selection of CONTRACTOR is based on factors that render contractor especially suited to perform this agreement, such that the identity of contractor is central to the obligations in this contract. Accordingly, this contract is similar to a personal services contract and nonassignable under 11 USC 365 (c).

16. TERMINATION FOR CONVENIENCE
The performance of work under this agreement may be terminated by CITY in accordance with this clause in whole, or from time to time in part, and as consistent with Section 2.c. above, whenever the Assistant City Manager shall determine that such termination is in the best interest of CITY. Any such termination shall be effected by delivery to CONTRACTOR of a notice of termination specifying the extent to which performance of work under the agreement is terminated, and the date upon which such termination becomes effective. After receipt of a notice of termination, and except as otherwise directed by the Assistant City Manager, CONTRACTOR shall:
a. Stop work under the agreement on the date and to the extent specified in the notice of termination;
b. Place no further orders or subcontracts for materials, services, or facilities, except as may be necessary for completion of such portion of the work under the agreement as is not terminated;
c. Terminate all orders and subcontracts to the extent that they relate to the performance of work terminated by the notice of termination; assign to CITY in the manner, at the times, and to the extent directed by the Assistant City Manager, all of the right, title, and interest of CONTRACTOR under the orders and subcontracts so terminated, in which case CITY shall have the right, in its discretion, to settle or pay and or all claims arising out of the termination of such orders and subcontracts; settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Assistant City Manager, to the extent he may require, which approval or ratification shall be final for all the purposes of this clause; transfer title to CITY and deliver in the manner, at the times, and to the extent, if any, directed by Assistant City Manager the fabricated or unfabricated parts, work in process, completed work, supplies, and other material produced as part of, or acquired in connection with the performance of, the work. terminated, and the completed or partially completed plans, drawings, ·information and other property which, if the agreement had been completed, would have been required to be furnished to CITY; use its best efforts to sell, in the manner, at the times, to the extent, and at the price(s) directed or authorized by the Assistant City Manager, any property of the types referred to above, provided, however, that CONTRACTOR shall not be required to extend credit to any purchaser, and may acquire any such property under the conditions prescribed by and at a price(s) approved by the Assistant City Manager, and provided further, that the proceeds of any such transfer or disposition shall be applied in reduction of any payments to be made by CITY to CONTRACTOR under this agreement or shall otherwise be credited to the price or cost of the work covered by this Contract or paid in such other manner as the Assistant City Manager may direct; complete performance of such part of the work as shall not have been terminated by the notice of termination; and take such action as may be necessary, or as the Assistant City Manager may direct, for the protection or preservation of the property related to this agreement which is in the possession of CONTRACTOR and in which CITY has or may acquire an interest.
d. CONTRACTOR shall be paid its costs, including contract close-out costs, and profit from work performed up to the time of termination. CONTRACTOR shall promptly submit its termination claim to CITY to be paid CONTRACTOR.

17. REMEDIES ON BREACH (WAIVER OF REMEDIES)
The duties and obligations imposed by the agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. No action or failure to act by CITY or CONTRACTOR shall constitute a waiver of any right or duty afforded any of them under the agreement, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach hereunder, except as may be specifically agreed in writing. In the event that CITY elects to waive its remedies for any breach by CONTRACTOR of any covenant, term or condition of this agreement, such waiver shall not limit CITY's remedies for any succeeding breach of that or of any other term, covenant, or condition of this agreement. It is agreed that in the event of failure by CONTRACTOR to perform the services required by this agreement, in addition to all other remedies, penalties and damages provided by law, CITY may provide such services, and deduct the cost of doing so from the amounts due or to become due to the CONTRACTOR. The costs to be deducted shall be the actual costs to CITY to provide such services.

18. RIGHTS UPON TERMINATION OR EXPIRATION AND WAIVER OF CLAIMS Upon expiration or earlier termination of this agreement, CITY shall have the right to provide the services by means of its own employees or pursuant to contract with other carrier(s) or otherwise. CONTRACTOR agrees to forever waive any claim, of any sort or nature, against CITY based upon CITY's operation, or contracting for the operation, of the service, or any portion of it. CONTRACTOR shall also waive any right that it otherwise might have to claim entitlement to benefits afforded to private mass transportation companies under Section 3(e) of the Federal Transit Act of 1964 (49 USC Sec. 1602(e)), as it now exists or hereafter may be amended. CONTRACTOR also hereby forever waives any claims of unfair competition that it otherwise might assert, any rights that otherwise might accrue to it under the above- mentioned provisions or under any other similar or comparable provisions of the law. Having entered into this agreement shall not be the sole reason whereby the CONTRACTOR shall be inhibited, penalized, or disqualified from submitting proposals for subsequent transportation, management, and operation programs under the jurisdiction of CITY.

19. CHANGES
CITY, without invalidating this agreement, may order additions to or deletions from the work to be performed. Such changes shall be specified to CONTRACTOR in writing. If justified, the "Maximum Obligation" will be adjusted accordingly. New provisions must be mutually agreeable to both CITY and CONTRACTOR. A shift of vehicle service hours between services within the maximum value or an increase or decrease of up to 15% percent change (up or down) within the current span of service would not constitute a change as defined in this agreement, but any such shift or change shall only occur at the direction of CITY.

20. MODIFICATION OF AGREEMENT
This writing (including all referenced documents and attachments) constitutes the entire agreement between the parties relative to the subject matter of this agreement and no modification hereofshall be effective unless and until such modification is evidenced by a writing signed by both parties to this agreement. There are no understandings, agreements, or conditions with respect to the subject matter of this agreement except those contained in this writing.

21. NOTICES
All notices required to be given with respect to this agreement shall be in writing and mailed first class, postage prepaid to the persons named below or atsuch addresses asthe parties may file with each other for such purpose.

If to CONTRACTOR:

If to CITY:

Robert Tree
Tree’s Sierra Management, Inc., dba SM Transit
323 N. D. Street
Porterville, CA 93257
Assistant City Manager
City of Porterville
291 N. Main Street
Porterville, CA 93257

22. PROPRIETARY RIGHTS
All inventions, improvements, discoveries, proprietary rights, copyrights, and patents made by CONTRACTOR under this agreement shall be made available to CITY with no royalties, charges, or other costs, but shall be owned by CONTRACTOR. All manuals prepared by CONTRACTOR for use by CONTRACTOR in other locales shall be made available to CITY at no charge but shall be owned by CONTRACTOR and shall not be disclosed or released by CITY without prior written consent of CONTRACTOR. Reports and manuals prepared by CONTRACTOR under this agreement for specific use in CITY's system shall become the property of CITY. CONTRACTOR, however, shall have the right to print and issue copies of these reports. CONTRACTOR may make presentations and releases relating to the project.

Papers and other formal publications shall be approved by CITY prior to release.

23. FORCE MAJEURE
CONTRACTOR shall not be held responsible for losses, failure to perform, or excess costs caused by events beyond the control of CONTRACTOR. Such events may include, but are not restricted to, the following: fire, epidemics, earthquake, flood, or other natural disaster; acts of the government; riots, strikes, war or other civil disorders; or fuel shortages. In every case, CONTRACTOR shall resume performance at the earliest possible date following the cessation of such unforeseen causes or events. CONTRACTOR shall be entitled tonocompensation for any service,the performance ofwhich is excused pursuant to this paragraph.

24. INFORMATION AND DOCUMENTS
All information, data, reports, records, maps, survey results as are existing, available, and necessary for carrying out the work under this agreement, shall be furnished to CONTRACTOR without charge by CITY, and CITY shall cooperate in every way possible in the carrying out of the work without undue delay.

25. EMERGENCY PROCEDURES
In the event of a major emergency such as an earthquake, flood, or man-made catastrophe, CONTRACTOR shall make transportation and communication resources available to the degree possible for emergency assistance. If the normal line of direct CITY from CITY is intact, CONTRACTOR shall follow instruction of CITY. If the normal line of direct CITY is broken, and for the period it is broken, CONTRACTOR shall make best use of transportation resources following to the degree possible the direction of an organization such as the Porterville and/or Tulare County Office of Emergency Services, the police, Red Cross, or National Guard, which appears to have assumed responsibility within CITY's service area. Emergency uses of transportation may include evacuation, transportation of injured, and movement of people to food and shelter. CONTRACTOR shall be reimbursed in accordance with the normal "Price Formula" and "Payment" or, if the normal method does not cover the types of emergency services involved, then on the basis of fair, equitable and prompt reimbursement of CONTRACTOR'S actual costs. Reimbursement for such major emergency services shall be over and above the "Maximum Obligation" of this contract.

Immediately when the emergency condition ceases, CONTRACTOR shall reinstate normal transportation services.

26. ACCESS TO RECORDS AND REPORTS (AUDIT AND INSPECTION) a. In accordance with 49 C.F.R. 18.36(i), CONTRACTOR shall permit CITY, the FTA Administrator, the Comptroller General of the United States, the California State Controller, and the Sacramento Area Council of Governments or any of their authorized representatives access to any to books, documents, papers and records of CONTRACTOR which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. Further, CONTRACTOR agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.
b. CONTRACTOR agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case CONTRACTOR agrees to maintain same until CITY, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(l 1).

27. TRANSFER OF TITLE TO EQUIPMENT
All equipment, parts and supplies purchased by CONTRACTOR under this agreement, either as a direct charge expense or within the defined scope of services, shall become the property of CITY upon either the payment of the direct charge invoice orthe expiration or termination of this agreement for any reason unless otherwise specified in writing. The applicable depreciation schedule and residual value, if any, of such items shall be established prior to the execution of this agreement. CONTRACTOR shall maintain a perpetual inventory of all such equipment and supplies purchased under this and any prior agreement, to be submitted for review annually as required by CITY. CONTRACTOR shall be responsible forthe replacement of any equipment, parts and supplies purchased or provided, either by CITY or CONTRACTOR, under this agreement that is lost or unreasonably destroyed while under the control of CONTRACTOR.

28. TRANSPORTATION DATA REPORTING
CONTRACTOR shallreport operating and financial data to CITY in accordance with the California Public Utilities Code, Chapter 4, Section 99243, and California Administrative Code Title 21, Chapter 3, Subchapter 2, asrequired under California Transportation Development Act, and with Level "R" oftheUniform Financial Accounting and Reporting Elements asrequired by theNational Transit Database System and the Federal Transit Act of 1964 as both are amended from time to time.

29. PERMITS AND LICENSES
At its sole cost and expense, CONTRACTOR shall obtain any and all permits, licenses, certificates, or entitlement to operate as are now or hereafter required by any agency, specifically including, but not limited to, those that may be required by the California Public Utilities Commission, the California Highway Patrol, the Department of Motor Vehicles and local jurisdictions, to enable CONTRACTOR to perform this agreement. Copies of all such entitlements shall be provided to CITY when received by CONTRACTOR. In the event that any aspect of this agreement requires prior approval by the PUC, the CONTRACTOR shall submit necessary application forms. Both parties shall appear as necessary and cooperate in the commission approval process. CITY reserves the right to oppose, support or be neutral on any such request and on the PUC's ruling thereon. CONTRACTOR covenants to obtain all such approvals before commencing operations, and to conform to the PUC ruling thereon, at its sole cost and expense.

30. NON-DISCRIMINATION IN EMPLOYMENT AND SERVICE
a. In connection with the execution of this agreement, CONTRACTOR shall not discriminate against any employee or applicant for employment because of race, religion, color, sex (including sexual orientation and gender identity), age or national origin. CONTRACTOR shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, age, or national origin or ancestry. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or terminations; rates of pay or other forms of compensation; and, selection for training, including apprenticeship. CONTRACTOR must submit a properly executed and current Employer Information Report (EE0-1) upon request of CITY. CONTRACTOR further agrees to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials.
b. CONTRACTOR shall also comply with the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and with all applicable regulations, statutes, laws, etc., promulgated pursuant to the civil rights acts of the state and federal government now in existence or hereafter enacted.

Further, CONTRACTOR shall also comply with the provisions of Section 1735 of the California Labor Code.
c. CONTRACTOR shall not discriminate, nor allow any of its officers, employees, or agents to discriminate against any passenger or patron because ofrace, color,sex, age,or national origin or ancestry.
d. CONTRACTOR shall promptly notify CITY of any discrimination complaints. CONTRACTOR shall, at its sole cost and expense, conform to any final orders issued by any State or Federal agency with jurisdiction to correct the CONTRACTOR'S discrimination in employment and/or service and shall fully save harmless and indemnify CITY in this regard.

31. LABOR PROVISIONS
In accordance with 40 U.S.C. 329 and 29 CFR Part 5, CONTRACTOR hereby certifies compliance with the following provisions related to the employment of mechanics and laborers under the Contract Work Hours and Safety Standards Act.
a. Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any work week in which he or she is employed on such work to work in excess of eight hours in any calendar day or in excess of forty hours in such work week unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of eight hours in any calendar day or in excess of forty hours in such work week. b. Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in subparagraph (b)(l) of29 CFR Section 5.5, contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen or guards, employed in violation of the clause set forth in subparagraph (b)(1) of 29 CFR Section 515 in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of eight hours or in excess of the standard work week of forty hours without payment of the overtime wages required by the clause set forth in subparagraph (b)(1) of 29 CFR Section 5.5.
c. Withholding for Unpaid Wages and Liquidated Damages. CITY shall upon its own action or upon written request of authorized representative ofthe Department of Labor withhold or cause to be withheld, from any monies payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities ofsuch contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (b)(2) of29 CFR Section 5.5.
d. Non-ConstructionGrants. Contractor orsubcontractor shall maintain payrolls and basic payroll records during the course of the work and shall preserve them for a period of three years from the completion of the contract for all laborers and mechanics, including guards and watchmen, of each such employee,socialsecurity number, correct classifications, hourly rates of wages paid, daily and weekly number of hours worked, deductions made, and actual wages paid. Further, the recipient shall require the contracting Officerto insert in any such contract a clause providing thatthe records to be maintained under this paragraph shall be made available by contractor orsubcontractor for inspection, copying, ortranscription by authorized representatives of Department of Transportation ("DOT") and the Department of Labor and the Contractor or subcontractor will permit such representatives to interview employees during working hours on the job.
e. Subcontracts. Contractor orsubcontractorshall insert in any subcontractsthe clausesset forth in subparagraph (a) through (e) of this paragraph and also a clause requiring the subcontractors to include these clauses in any lowertiersubcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (a) through (e) of this paragraph. f. CONTRACTOR and any subcontractor shall comply with 40 U.S.C. 3701.

32. TRANSIT EMPLOYEE PROTECTIVE AGREEMENTS
a. General Transit Employee Protective Requirements- To the extent that the Federal Transit Administration (FTA) determines that transit operations are involved, CONTRACTOR agrees to carry out the transit operations work on the underlying contract in compliance with terms and conditions determined by the U.S. Secretary of Laborto be fair and equitable to protectthe interests of employees employed under this contract and to meet the employee protective requirements of 49 U.S.C. A 5333(b), and U.S. DOL guidelines at 29 C.F.R.-Part 215, and any amendments thereto. These terms and conditions are identified in the letter of certification from the U.S. DOL to FTA applicable to the FTA Recipient's project from which Federal assistance is provided to support work on the underlying contract.

CONTRACTOR agrees to carry out that work in compliance with the conditions stated in that U.S. DOL letter. The requirements of this subsection (1), however, do not apply to any contract financed with Federal assistance provided by FTA either for projects for elderly individuals and individuals with disabilities authorized by 49 U.S.C. § 5310(a)(2), or for projects for nonurbanized areas authorized by 49 U.S.C. § 5311. Alternative provisions for these projects are set forth in subsections (b) and (c) of this clause. b. Transit Employee Protective Requirements for Projects Authorized by 49 U.S.C.§ 5310(a)(2) for Elderly Individuals and Individuals with Disabilities-If the contract involves transit operations financed in whole or in part with Federal assistance authorized by 49 U.S.C. § 5310(a)(2), and if the U.S. Secretary of Transportation has determined or determines in the future that the employee protective requirements of 49 U.S.C. § 5333(b) are necessary or appropriate for the state and the public body subrecipient for which work is performed on the underlying contract, CONTRACTOR agrees to carry out the Project in compliance with the terms and conditions determined by the U.S. Secretary of Labor to meet the requirements of 49 U.S.C. § 5333(b), U.S. DOL guidelines at 29 C.F.R. Part 215, and any amendments thereto.

These terms and conditions are identified in the U.S. DOL's letter of certification to FTA, the date of which isset forth Grant Amendment or Cooperative Agreement with the state.

CONTRACTOR agrees to perform transit operations in connection with the underlying contract in compliance with the conditions stated in that U.S. DOL letter. c. Transit Employee Protective Requirements for Projects Authorized by 49 U.S.C.§ 5311 in Nonurbanized Areas-If the contract involvestransit operations financed in whole or in part with Federal assistance authorized by 49 U.S.C. § 5311, CONTRACTOR agrees to comply with the terms and conditions ofthe Special Warranty forthe Nonurbanized Area Program agreed to by the U.S. Secretaries of Transportation and Labor, dated May 31, 1979, and the procedures implemented by U.S. DOL or any revision thereto. d. CONTRACTOR also agrees to include any applicable requirements in each subcontract involving transit operations financed in whole or part with Federal assistance provided by FTA.

33. ACCESS REQUIREMENTS FOR PERSONS WITH DISABILITIES
CONTRACTOR agrees to comply with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §§ 12101 et seq., Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794; 49 U.S.C. § 5301(d); and all regulations promulgated to implement the ADA and Section 504 of the Rehabilitation Act of 1973, as amended, as may be applicable to CONTRACTOR.

34. CIVIL RIGHTS
During the performance of this contract, CONTRACTOR, for itself, its assignees and successors in interest, agrees as follows:
a. Nondiscrimination. In accordance with Title VI ofthe Civil Rights Act, as amended, 42 U.S.C. § 2000d,section 303 ofthe Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, CONTRACTOR agreesthat it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex (including sexual orientation and gender identity), age, or disability. In addition, CONTRACTOR agreesto comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.
b. Equal Employment Opportunity. The following equal employment opportunity requirements apply to the underlying contract:
c. Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, CONTRACTOR agrees to comply with all applicable equal employment opportunity requirements of U.S.

Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policiesthat may in the future affect construction activities undertaken in the course ofthe Project. CONTRACTOR agreesto take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age.

Such action shall include, but not be limited to, the following: employment, upgrading, demotion ortransfer, recruitment or recruitment advertising, layoff ortermination; rates of pay or other forms of compensation; and selection fortraining, including apprenticeship. In addition, CONTRACTOR agrees to comply with any implementing requirements FTA may issue.
d. Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623 and Federal transit law at 49 U.S.C. § 5332, CONTRACTOR agreesto refrain from discrimination against present and prospective employees for reason of age. In addition, CONTRACTOR agreesto comply with any implementing requirements FTA may issue.
e. Disabilities- In accordance with section 102 ofthe Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, CONTRACTOR agrees that it will comply with the requirements of the U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions ofthe Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, CONTRACTOR agreesto comply with any implementing requirements FTA may issue. f. Subcontracts. CONTRACTOR agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.
g. Employer Information Report. CONTRACTOR must submit a properly executed and current Employer Information Report (EEO-1) upon request of CITY.

35. DISADVANTAGED BUSINESS ENTERPRISE
a. Itisthe policy ofthe U.S. Department of Transportation that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds under this agreement. Consequently, the DBE requirements of 49 CFR Part 26 apply to this agreement.
b. CONTRACTOR agrees to ensure that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with federal funds provided under this agreement. In this regard, CONTRACTOR and subcontractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to ensure that Disadvantaged Business Enterprises have the maximum opportunity to compete for and perform contracts. CONTRACTOR and its subcontractors shall not discriminate on the basis of race, creed, national origin, age orsex in the award and performance of federal-assisted contracts. c. CONTRACTOR shall cooperate fully with CITY in meeting any of CITY's commitments and goals with regard to the maximum utilization of disadvantaged business enterprises.

CONTRACTOR shall keep records of DBE participation in all activities carried out pursuant to this agreement and shall report to CITY all such participation and efforts made to encourage DBE participation asrequired by CITY. See Appendix H- DBE Goal for the current established goal.
d. CONTRACTOR shall incorporate the provisions ofthis paragraph in all applicable subcontracts.

36. DRUG AND ALCOHOL TESTING
CONTRACTOR agrees to establish and implement a drug and alcohol testing program that complies with 49 CFR Part 655, produce any documentation necessary to establish its compliance with Part 655, and permit any authorized representative of the United States Department of Transportation or its operating administrations, the State Oversight Agency of California, or CITY, to inspect the facilities and records associated with the implementation of the drug and alcohol testing program as required under 49 CFR Part 655 and review the testing process. CONTRACTOR agrees further to certify annually its compliance with Part 655 and to submit the Management Information System (MIS) reports by March 1 of each year to CITY. To certify compliance, CONTRACTOR shall use the "Substance Abuse Certifications" in the "Annual List of Certifications and Assurances for Federal Transit Administration Grants and Cooperative Agreements," which is published annually in the Federal Register.

37. CHARTER SERVICE OPERATIONS
The CONTRACTOR agrees to comply with 49 U.S.C. 5323(d) and 49 CFR Part 604, and any amendments thereto that may be issued, which provides that recipients and subrecipients of FTA assistance are prohibited from providing charter service using federally funded equipment or facilities if there is at least one private charter operator willing and able to provide the service, except under one of the exceptions at 49 CFR 604.9. Any charter service provided under one of the exceptions must be "incidental," i.e., it must not interfere with or detract from the provision of mass transportation.

38. SCHOOL BUS OPERATIONS
CONTRACTOR agreesthat neither it nor any subcontractor performing work in connection with this agreement will engage in school bus operations for the transportation of students or school personnel exclusively in competition with private school bus operators, except as permitted by 49 U.S.C. § 5323(f) and FTA regulations, "School Bus Operations," 49 C.F.R. Part 605, and any amendments thereto that may be issued. Any applicable school bus agreementrequired by these regulationsisincorporated by reference and made part of this agreement.

39. MISCELLANEOUS PROVISIONS
a. Energy Conservation. CONTRACTOR agrees to comply with the mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act. b. Interest of Members of or Delegates to Congress. In accordance with 18 USC, Section 431, no member of, or delegate to, the Congress ofthe United States shall be admitted to any share or part of this agreement or to any benefit arising therefrom. c. Conflict of Interest. No employee, officer, director, or agent of CITY shall participate in the selection, award, or administration of this agreement if a conflict of interest, real or apparent, is involved. Such a conflict would arise when the employee, officer or agent, or any member of his immediate family, or an organization which employs, or is about to employ same, has a financial or other interest in the firm selected for award. No employee, officer, or agent of CITY shall have any interest, direct or indirect, in this contract orthe proceeds thereof during his tenure or for one year thereafter.
d. Clean Water Act. CONTRACTOR agrees to comply with all applicable standards, orders or regulations issues pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et - CONTRACTOR agrees to report each violation to CITY and understands and agrees that CITY will, in tum, report each violation asrequired to assure notification to FTA and the appropriate EPA Regional Office. CONTRACTOR also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.
e. Clean Air Act. CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

CONTRACTOR agrees to report each violation to CITY and understands and agrees that CITY will, in tum, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office. CONTRACTOR also agrees to include this requirement in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.
f. Debarred Bidders. This agreement is a covered transaction for purposes of 49 CFR Part 29. As such, CONTRACTOR has verified by signed certification that none of its principals, as defined at 49 CRR 29.995, or affiliates, as defined by 49 CFR 29.905, are excluded or disqualified at 49 CFR 29.940 and 29.945. CONTRACTOR isrequired to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49CFR 29, Subpart C in any lower tier covered transaction it enters into.
g. Conflict of Transportation Interests. The CONTRACTOR shall not divert any revenues, passengers, or other business from CITY's project to any taxi or other transportation operation of CONTRACTOR without the written approval of CITY.
h. Conflicting Use. The CONTRACTOR shall not use any vehicle, equipment, personnel or other facilities which are dedicated to CITY for performing services under this agreement for any use whatsoever other than provided for in this agreement without the prior approval of CITY. i. Fair Employment and Housing Act. CONTRACTOR shall comply with the requirements of the California Fair Employment and Housing Act.

J. Working Conditions. It shall be a condition of this agreement, and shall be made a condition of each subcontract entered into pursuant to this agreement, that the CONTRACTOR or the subcontractor shall not require any laborer or mechanic employed in connection with the performance of this agreement to work under working conditions which are unsanitary, hazardous or dangerous to his health or safety, as determined underthe California Occupational Safety and Health Act of 1973 (Chapter 993, Statutes of 1973). k. Federal Changes. CONTRACTOR shall at all times comply with all applicable FTA regulations, policies, procedures, and directives, including without limitation those listed directly or by reference in the Master Agreement between CITY and FTA, as they may be amended or promulgated from time to time during the term of this contract.

CONTRACTOR'S failure to comply shall constitute a material breach of this contract. l. NoObligation By The Federal Government.

1. CITY and CONTRACTOR acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval ofthe solicitation or award ofthe underlying contract, absentthe express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subjectto any obligations or liabilitiesto CITY, CONTRACTOR, or any other party (whether or not a party to that contract) pertaining to anymatterresulting fromthe underlying contract.

2. CONTRACTOR agrees to include the above clause in each subcontract financed in whole in part with Federal assistance provided by PTA. It is further agreed that the clause shall not be modified, exceptto identify the subcontractor who will be subjectto its provisions.
m. Fly America Requirements. CONTRACTOR agrees to comply with 49 U.S.C. 40118 (the "Fly America" Act) in accordance with the General Services Administration's regulations at 41 CPR Part 301-10, which provide that recipients and subrecipients of Federal funds and their contractors are required to use U.S. Flag air carriers for U.S. Government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity, as defined by the Fly America Act. The Contractor shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate of compliance with the Fly America requirements. The Contractor agrees to include the requirements of this section in all subcontracts that may involve international air transportation.
n. Recycled Products. CONTRACTOR agrees to comply with all of the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited to the regulatory provisions of 40 CPR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CPR Part 247. CONTRACTOR agrees to include these requirements in every subcontract. o. Taxes/Licenses. CONTRACTOR shall be responsible for paying any and all Federal, State, and Local taxes. CONTRACTOR shall also be responsible for securing and paying for any and all business licenses and taxes that may be required for the operation of services within the scope of this agreement.
p. Failure to Act. No action or failure to act by either party shall be a waiver of a right or duty afforded under this agreement, nor shall such action or failure to act constitute a breach of this agreement, except as specifically agreed to in writing. q. Conflict of Interests. CONTRACTOR shall not divert any revenues, passengers, or other business from CITY to any taxi or other transportation operation. r. Waiver and Non-Waiver. A waiver by one party of the right to a remedy for breach of this contract by the other party shall not be deemed to waive the right to a remedy for a subsequent breach by the other party. Both parties, having had the opportunity to consult an attorney regarding the provisions of this agreement, agree to waive the principle of contract interpretation that an ambiguity will be construed against the party that drafted the ambiguous provision.
s. Time is of the Essence. Time is of the essence in this agreement. CONTRACTOR'S failure to deliver goods/services on time shall be a material breach of this contract. If CONTRACTOR fails to deliver goods/services on time, CITY, at its discretion, may procure those goods/services from another source. If the price paid by CITY for goods/services procured from another source under this paragraph is higher than the price under this agreement, CONTRACTOR shall pay CITY the difference between those prices. CITY may deduct that difference from any amount CITY owes CONTRACTOR.
t. Intelligent Transportation System (ITS). For all ITS property and services, the Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the National ITS Architecture and Standards to the extent required by 23 U.S.C. Section 517(d) and 23 CFR part 655 and 940.

40. LOBBYING
CONTRACTOR shall comply with 31 U.S.C. 1352, which provides in part that no appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. CONTRACTORS who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR Part 20, "New Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient."

41. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS (AND FTA REQUIREMENTS) CONTRACTOR warrants and covenants that it shall fully and completely comply with all applicable Federal, State, and Local laws and ordinances, and all lawful orders, rules and regulations issued by any CITY with jurisdiction in all aspects of its performance of this Agreement. CONTRACTOR shall hold CITY harmless from any claims or charges by reason of the CONTRACTOR's or any subcontractor's failure to comply with the applicable laws or any regulations adopted pursuant thereto and shall reimburse CITY for any fines, damages or expenses of any kind incurred by it by reason of said failure. This paragraph shall survive the termination of this agreement or any extensions thereof.

CONTRACTOR shall comply with all of the FTA contractual provisions applicable to CONTRACTOR required for agencies that accept Federal Grant Funds and shall ensure that any subcontractors also comply therewith. The provisions are specified in this Agreement and/or contained in the FTA Requirements attached to the RFP as Attachments A and B (incorporated by reference).

Furthermore, the FTA Requirements are subject to change/updates by the FTA. If there is any conflict between FTA terms and conditions (as they now exist or may be updated) and any other terms and conditions of this Agreement, the FTA terms and conditions shall take precedence.

Compliance with FTA and/or Federal requirements does not relieve CONTRACTOR from the obligation to follow State or Local laws and regulations, to the extent those laws and regulations do not conflict with the Federal requirements.

42. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS a. CONTRACTOR acknowledges that the provisions of the Program Fraud Civic Remedies Act of 1986, as amended, 31 U.S.C. §§ 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies", 49 C.F.R. Part 31, apply to its actions pertaining to this agreement. Upon execution of the underlying contract, CONTRACTOR certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, CONTRACTOR further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on CONTRACTOR to the extent the Federal Government deems appropriate.
b. CONTRACTOR also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by PTA under CITY of 49 U.S.C. § 5307,the Government reservesthe right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(l) on CONTRACTOR, to the extent the Federal Government deems appropriate. c. CONTRACTOR agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

43. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in PTA Circular 4220.lE are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. CONTRACTOR shall not perform any act, fail to perform any act, or refuse to comply with any CITY requests, which would cause CITY to be in violation of the FTA terms and conditions.

44. PRIVACY ACT
The following requirements apply to the CONTRACTOR and its employees that administer any system of records on behalf of the Federal Government under any contract involving Federal Privacy Act requirements. CONTRACTOR agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. § 552a. Among other things, CONTRACTOR agrees to obtain the express consent of the Federal Government before the CONTRACTOR or its employees operate a system of records on behalf of the Federal Government.

CONTRACTOR understands that the requirements of the Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract. CONTRACTOR also agrees to include these requirements in each subcontract to administer any system ofrecords on behalf of the Federal Governmentfinanced in whole orin part with Federal assistance provided by FTA.

45. INDEPENDENT CONTRACTOR
a. Neither of the parties hereunder shall be deemed to be the agent, employee, partner, or joint venture of the other. CONTRACTOR is and should be an independent contractor performing services under this agreement forthe consideration herein setforth. b. CONTRACTOR'S employees shall at all times be and remain the sole employees of CONTRACTOR, and CONTRACTOR shall be solely responsible for payment of all employees' wages and benefits.

CONTRACTOR, without any cost or expenses to CITY, shall faithfully comply with the requirements of all applicable State and Federal enactments with respect to employer's liability, worker's compensation, unemployment insurance and other forms of Social Security, and also with respect to withholding of income tax at its source from wages of said employee and shall indemnify and hold harmless CITY from and against any and all liability, damages, claims, costs and expenses of whatever nature arising from alleged violation of such enactments or from any claims of subrogation provided for in such enactment or otherwise. c. This agreement does not constitute a contract of employment between CITY and CONTRACTOR or any agents, officers, or employees of CONTRACTOR. After the expiration or termination of this agreement, CONTRACTOR'S successor shall be permitted to hire any CONTRACTOR employees previously employed on this program. At that time, in hiring a CONTRACTOR employee or a former CONTRACTOR employee, CITY shall ensure and require that such employment process fairly treat former CONTRACTOR employees as members of the general public with no discrimination, no waiver of job advertising, no consideration of employee's seniority with CONTRACTOR and no other privilege different from that accorded to members of the general public.

46. TRANSITION TO FUTURE OPERATOR
Up to and for a minimum of thirty (30) days following the effective date of termination or expiration of this agreement, CONTRACTOR shall provide to either CITY or any future operator selected by CITY, CONTRACTOR'S full cooperation in the transition to the successor operator. This shall include, at a minimum, consultation regarding labor and management issues (including a delineation of wages and benefits by employee category), access to non-confidential personnel files and maintenance records. CONTRACTOR shall provide its best professional effort to assure a smooth transition from CONTRACTOR'S services to those provided by the new operator and shall cooperate fully with CITY and the new operator to this end.

47. SEVERABILITY
If any provision of this agreement is held invalid or unconstitutional by any court of competent jurisdiction, such decision shall have no effect on the validity of the remaining provisions of this agreement and such remaining provisions shall continue to remain in full force and effect. The validity in whole or in part of any provision of this agreement shall not affect the validity of other provisions.

48. PRECEDENCE OF CONTRACT DOCUMENTS
The total agreement between the parties consists of the documents specified in this paragraph. In the event of a conflict or ambiguity arising between said documents, or any term or condition therein, the document having precedence shall be determined asfollows:
a. Any supplemental agreements executed afterthe date ofthis agreement. b. This Agreement.
c. Attachment A and Attachment B to this Agreement.
d. The RFP (Attachment 1).
e. CONTRACTOR'S Proposal (Attachment 2).

49. ADDITIONAL TERMS
Attorneys’ Fees. In the case of dispute, the prevailing party in any legal or regulatory (administrative) proceeding or action between the parties to this agreement, brought to enforce the terms of this agreement, may recover from the other party itsreasonable costs and attorneys' fees in connection with such proceeding or action.

Miscellaneous. CITY's failure to insist in any one or more instances upon the performance of any term or terms of this agreement shall not be construed as a waiver or relinquishment of CITY's right to such performance or to future performance of such a term or terms, and CONTRACTOR'S obligations in respect thereto shall continue in full force and effect. Time shall be of the essence. Changes hereto shall not be binding upon CITY except when specifically confirmed in writing by CITY.

Interpretation of Ambiguities. Each party and its legal counsel have had the opportunity to participate fully in the review and revision of this Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Agreement. The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any party.

Applicable Law and Venue. The parties agree that this Agreement is entered into and to be performed in Tulare County, California. To the extent permitted by law the parties waive any applicable venue removal provisions set forth in California Code of Civil Procedure Section 394.

IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by and through theirrespective officers thereunto duly authorized on the date written below theirsignatures.

CONTRACTOR
By: _________________________
Name: _______________________
Title: ________________________

CITY OF PORTERVILLE
By: ______________________________
Martha A. Flores, Mayor
Attest: ___________________________
City Clerk
APPROVED AS TO FORM:

By: __________________________
City Attorney
RFP NO. 23/24-SR1971
Contract for Management, Operations and Maintenance of Agency Transit System

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SCOPE OF SERVICES
A. Scope of Work
General Scope of Work
Proposer shall provide management, operations, and maintenance necessary for the daily operation of Porterville Transit (PT). The primary goal of PT is to provide the Porterville Urbanized Area with quality transit services that offer a high-quality alternative to driving. The objectives in meeting the primary goal in the daily operation of PT are to:

1. Supply properly trained and certified transit operators;

2. Provide all support staff including dispatchers, clerical, training and safety personnel, management personnel, supervisory personnel, and fleet, bus stop, and transit cleaning personnel.

3. Supply daily supervision and customer support.

4. Provide transit services according to the routes, times, and schedules defined herein and as may be modified.

5. Provide computer assisted dispatching (CAD), automatic vehicle locating (AVL, and customer relations management (CRM) software and equipment.

Projected Revenue Hours and Miles
Projected annual revenue hours can be found in the table below. The revenue hours reflected in the table below are not a contractual guarantee, only an estimate. Proposers will be paid for actual revenue hours performed, not for estimates as stated below.

Revenue hours may vary by +/-20% and proposals should hold constant hourly and fixed rates within that fluctuation throughout the contract performance period and any optional years. City will notify Proposer of additional service revisions or changes at least 60 days prior to the change(s). If at any time, changes to the entire service are greater than +/- 20% overall (not including service changes due to events in the force majeure clause, which are common and may occur at any time), the Proposer may request a contract amendment, in writing to be submitted 30 days prior to the change in service.

Service Estimated Hours
Fixed Route 25,000
ADA Paratransit 3,000
On-Demand 12,000
Service Hours and Days
All PT services (fixed route, ADA paratransit, and on-demand) operate on the same service days.

All fixed routes and ADA paratransit services operate the same service hours. Service is between the hours of 7:00 am to 7:00 pm, Monday through Saturday, and limited service "Attachment A"
RFP NO. 23/24-SR1971
Contract for Management, Operations and Maintenance of Agency Transit System

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on Sundays from 8:00 am to 5:00 pm.

On-Demand services operate between the hours of 6:00 am to 10:00 pm, Monday through Saturday, and limited service on Sundays from 8:00 am to 8:00 pm.

PT services do not operate on the following holidays: New Year’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day.

PT services operate on a “Sunday” schedule for the following days: Martin Luther King Day, Presidents Day, Veterans Day, Day after Thanksgiving, Christmas Eve, New Year’s Eve.

Local Fixed Route
PT generally operates a timed-transfer system on headways that typically vary between 30-40 minutes throughout the day. Fixed Route schedules are provided as an attachment.

Proposers shall be responsible for ensuring that the revenue service it operates is per the published schedule in print and on the City website, any deviations from the published schedule must be approved by the City in writing.

PT operates six fixed routes: P1, P2, P3, P4, P5, P6
Fixed Route Schedules (Attachment E).

On-Demand Services
On-Demand service offers local origin to destination shared ride service(s). Other passengers will be picked-up and dropped-off along the way. This service is open to the public with no application necessary to use. Trips will be booked from the Proposers proposed technology. Youth, Senior, and ADA trips are booked by calling Porterville Transit (Customer Service). On-Demand also serves ADA eligible residents. ADA eligible riders requiring a trip will be placed on complementary ADA paratransit if the on-demand service is not suitable.

Drivers should strive to arrive at their pick-up destination in a timely manner. Upon arrival of the vehicle at the passenger’s pick-up point, the driver shall notify the passenger of their presence by honking the horn. Passengers who reside in an assisted living facility or are to be picked-up at a medical facility must be at the curb. Drivers will not go into facilities. Should the passenger not appear during the time frame (5 minutes), the driver shall note the trip as a no-show, resume service and proceed to the next scheduled reservation.

Drivers shall assist Americans with Disabilities (ADA) passengers using on-demand services whenever possible from the curb of their origin to the curb of their destination.

The proposer shall use the highest reasonable degree of care in assisting passengers.

Assistance with ADA passengers shall, at a minimum, meet the requirements of the ADA.

RFP NO. 23/24-SR1971
Contract for Management, Operations and Maintenance of Agency Transit System

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Proposer shall park as close and safely as possible to each passenger’s origin and destination, including parking lots when necessary.

NOTE: Proposer is responsible for dispatching, scheduling, and performing the trips.

ADA Paratransit Services
PT’s complementary ADA paratransit service is available to qualified, certified persons with disabilities unable to board a regular local fixed route, access a bus stop, or otherwise navigate the regular fixed route bus system due to a disabling condition as defined by the ADA.

PT’s complementary ADA paratransit service operates on the same hours and days as regular local fixed routes.

PT’s complementary ADA paratransit service is operated within ¾ of a mile from a regular local fixed route.

PT’s complementary ADA paratransit eligibility is conducted by the City of Porterville.

Eligible individuals are entered into the database (software technology provided by Proposer).

Proposers shall arrive at the appointed passenger pick-up time but under no circumstances no more than 15 minutes after the appointed pick-up time. If in the case the Proposer arrives early, they shall wait until the designated pick-up time, if contact is made with the passenger in this time frame no requirement shall be made by the Proposer for the passenger to leave before their scheduled pick-up time. If the Proposer arrives early and the passenger wishes to leave early the Proposer shall accommodate the passenger if it is reasonable.

Passengers picked up later than 15 minutes will be considered “late”, and Proposer will be subject to an assessed deduction. The proposer shall notify passengers by telephone whenever possible if the vehicle scheduled to pick them up is expected to arrive at the appointed pick-up location more than 15 minutes later than the appointed time.

Upon arrival at the passenger’s pick-up point, the driver shall notify the passenger of their presence by honking the horn. Passengers who reside in an assisted living facility or are to be picked-up at a medical facility must be at the curb. Drivers will not go into facilities.

The driver shall wait no more than 5 minutes to pick up a passenger after their scheduled pickup time.

Should the passenger not appear during the time frame (5 minutes) and no contact has been made with the passenger, the driver shall note the trip as a no-show, resume service and proceed to the next scheduled reservation. The missed pick-up shall be considered a “no-show” and the procedures for no-show shall be followed. In the case of large facilities with multiple exits and entrances, the Proposer shall confirm with passengers RFP NO. 23/24-SR1971
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where they wish to be dropped-off and picked-up. In the case that a driver will not be performing the return trip for a passenger they shall relay the exact pick-up location to dispatch to forward to the next driver.

NOTE: The City is responsible for ADA eligibility and the Proposer is responsible for dispatching, scheduling, and performing the trips.

Porterville Transit Center
PT’s Transit Center is located at 61 W. Oak Ave, Porterville, CA 93257. Proposers are responsible for staffing customer service agents (Ticket Sales), dispatch/scheduling staff, janitorial staff, and management and supervisory staff at the Transit Center. Proposers are responsible for general cleaning and janitorial for maintaining cleanliness, safety, and a respectable image (pressure washed when needed). The proposer shall provide all cleaning supplies and cleaning equipment required.

PT’s Transit Center will be staff and open between the hours of 6:00 am to 10:00 pm, Monday through Saturday, and limited service on Sundays from 8:00 am to 8:00 pm.

Note: Proposers are responsible for general maintenance and repairs (less than $1,000).

The City is responsible for repairs (greater than $1,000), landscape, and utilities.

Fleet and Bus Stop Cleaning
Proposers are required to clean each vehicle that was used in revenue service daily.

General cleaning including, but not limited to, trash removal, graffiti removal, dusting, sweeping, moping, window cleaning, sanitizing, and exterior washing.

Proposers are responsible for providing bus stop trash removal, bus shelter cleaning, and bus stop maintenance through PT’s service area. General cleaning includes, but not limited to, trash removal, graffiti removal, glass and bench cleaning, removal of foreign substances, and sweeping shelter interior and sidewalk adjacent to the shelter.

Proposers shall provide daily cleaning (trash removal, graffiti removal, and sweeping) to all PT bus stops with benches and shelters.

Proposers shall provide monthly detailing to all PT bus stops with benches and shelters for maintaining cleanliness, safety, and a respectable image (pressure washing when needed).

Perform other minor repairs as required. Dismantle, move, and erect bus stop poles, signs, and shelters as needed.

Proposers shall provide all supplies and equipment required. The City shall provide materials including bus stop signs, shelters, and other bus stop parts.

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Responsibility of City
A. Management/Administration Oversight
• Marketing and public outreach.
• Development and printing of schedules and informational materials. • Development and printing of fare media.
• Development and printing of PT logos/decals/signage.
• Advertising and marketing materials on buses and facilities. • ADA Paratransit eligibility.
• Fare policies.

B. Planning
• Service planning and route design.
• Long- and short-range operating and capital planning.

C. Maintenance and Equipment
• Vehicle and equipment maintenance.
• Facility and landscape maintenance (greater than $1,000). • Farebox and video security equipment.
• Fuel for PT vehicles.
• Bus stop and shelter equipment.
• Transit Center office furniture and some equipment.

D. Technology
• ITS infrastructure.
• Cellular data and modems/routers.
• Facility and onboard security systems and technology. • Radio communications, including dispatch equipment.
• Point of sale system.

E. Amenities
• Passenger amenities, signage, and related components.

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F. Transit Center Utilities
• Water, Sewer, Trash, Gas, Electric.

G. Liability Insurance for PT Vehicles
• Liability Insurance of PT vehicles will be the responsibility of the City.

Responsibility of Proposer
A. Equal Opportunity Employer
Proposers shall not discriminate based on race, color, religion, national origin, ancestry, sex, physical disability, or other protected class.

B. Retaining Existing Workforce
Proposers declare that they, as the successful Proposer, will agree to retain qualified, non-management employees of the current Contractor(s) for a period of at least 90 days, in accordance with California Labor Code Section 1072.

C. Uniforms
Proposer shall provide uniforms, approved by City, for all employees and shall wear City-approved uniforms while on duty. Uniforms shall be clean and neat. The PT logo shall be displayed prominently on the uniform. Proposer logos are allowed on the uniform. However, the Proposer logo shall be displayed secondarily to PT logos in respect to size and area.

Employees shall wear name tags that clearly display their names while performing their duties. Footwear must either be black or brown and weather and terrain appropriate (Ex: non-slip shoes, boots, hiking shoes), that are professional in appearance. Tennis shoes are not allowed. Employees shall always be neatly groomed and dressed in uniform while on duty except during special themeoriented days designated by Proposer and approved by City.

Note: Proposer logo placement shall be approved by City. Uniform noncompliance will result in a penalty.

D. Fare Collection
Proposer shall collect a valid fare from all persons riding PT services provided under this Contract in accordance with the fare structure established by the City.

The city reserves the right to amend the fare structure. Any changes to the fare structure shall be communicated to the Proposer in writing at least 30 days in RFP NO. 23/24-SR1971
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advance of it taking effect. The proposer shall not deny access to any person paying a valid fare without specific permission from the City. Proposer shall honor valid PT employee passes. Proposer will not issue free passes or any other passes without prior approval of the City.

The city will notify the Proposer of any promotion PT is conducting on a route. All Free Ride/Discount promotions shall be honored by the Proposer. The operator shall have the responsibility to verify that the Free Ride/Discount promotion presented is valid and has not expired. Instructions will be provided for the counting of riders. Since operators will be asked about PT activities, the information shall be posted in a prominent location and/or circulated among the operators. Proposer will be further required to remove any outdated postings of any information or promotional materials on buses and/or facilities, unless otherwise directed by the City.

All fares collected by Proposer shall be collected in fareboxes provided by the City.

At the conclusion of each service day, Proposer shall be responsible for probing the farebox, exchanging the cashbox, and storing the used cashboxes in a secure vault. On the following day, proposer is responsible for collecting the used cashboxes, counting, reconciliation, and depositing the revenues.

The proposer shall ensure the appropriate security systems and procedures are in place to safeguard the fares and the fare collection process. Security systems and procedures may include monitoring the probing of the farebox, transfer of cashboxes, and storage of the cashboxes in the Proposers vault. City shall have the right to accept, reject, or require changes to the security systems or procedures outlined by Proposer.

Note: Deductions may be assessed for discrepancies.

E. Bus Operators (Drivers and Supervisors)
Proposer shall be entirely responsible for the employment and supervision of operators necessary to perform system operations. Such responsibilities shall include, although not necessarily limited to:
• Operator recruitment • Proper licensing
• Onboarding • Employee relations
• Screening • Discipline
• Selection • Retraining
• Training • Evaluation
• Supervision • Termination
Minimum Qualifications
As a part of operator recruitment, operator must:

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• Be at least 21 years of age.
• Have a minimum of three years licensed driving experience. • Have no more than three moving violations or accidents within the immediately preceding three-year period.
• Have no convictions for misdemeanor or felony driving under the influence or no failures to appear.
• Have never been convicted of a violent crime, or a crime of moral turpitude. • Must be eligible to work in the United States.
• Have a high school diploma or equivalent.
• Proposer shall procure background checks before hiring any operator. The contents and source of the background check must be approved in advance by the City.
• Each operator must hold, and always maintain, the proper valid licenses and certifications required by the DMV, CHP, State and Federal regulating agencies to operate a transit vehicle in revenue and non-revenue service. Licenses and certifications shall include, but not limited to the following: a valid Class B, endorsed for air brakes and passengers, driver’s license issued by State of California, a DMV Medical Examiner’s Certificate, and Verified Transit Training (VTT). Proposer shall screen the California DMV record of each prospective operator.
• Proposer shall conduct background checks in accordance with applicable law, including California Labor Code 432.7, and shall review the criminal history of each application for the position of operator and shall reject any applicant with any felony conviction. Exceptions may be submitted in writing to the City for approval. Criminal checks must include all places of residence noted on the application.
• All operators must be able to read and speak the English language sufficiently to converse with the public, provide instructions in the event of an emergency, understand highway traffic signs and signals, understand street signs, understand routes and schedules, respond to dispatch, fill out incident and accident reports, fill out pre- and post-trip inspection reports, and any other document or report requested or required by law.

F. Road Supervision
The Proposer shall have a minimum of 2 road supervisors in the field during the span of service. At a minimum, Proposer shall have 1 Road Supervisor for the Fixed Route and 1 Road Supervisor for Complementary ADA Paratransit and OnDemand Services.

Road Supervisors are responsible for managing and directing the activities of the vehicle operators including on-time performance, lift problems, fare issues, farebox problems, accident investigation, assistance in disputes/incidents, determining and working with detours, operator ride-a-longs, operator semi-annual evaluations.

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communication system. Cell phones are permissible.

G. Emergency Operations
Proposer shall be aware and make its employees aware that the City in emergency response actions. Although the City expects all reasonable cooperation during any emergencies or emergency response operations, Proposer employees are not considered Disaster Service Workers under California Law. During all hours of operation, the Proposer shall have one manager or other supervisory employee on duty and designated as having immediate authority over all current operations.

The identity of that employee must be communicated to all other on-duty employees for that shift, and to the City.

H. Fueling
Proposer is responsible for fueling/charging PT vehicles daily at the City of Porterville Corporation Yard located at 555 N. Prospect St., Porterville, CA 9257.

The City is responsible for providing fuel for PT vehicles.

I. Fleet Cleaning
Proposer is required to maintain the inside and outside appearance of PT vehicles in a neat, safe, and operable condition. Such cleaning will include removal of all dirt, debris, and graffiti. Proposer will promptly notify the City of any repair, broken, cut, worn, torn, or vandalized components of the vehicles to eliminate hazards and unsightliness, and to minimize passenger discomfort.

Daily, all PT vehicles utilized in revenue service shall be cleaned, including washing and scrubbing of the full exterior, wheels, inside of all windows, scrubbing of oil or other excessive residue off the rear end, dusting or vacuuming of all seats, dashboard, stanchions and exposed services, and sweeping or vacuuming of all floor areas, including the removal of gum, grease, oil, etc.

Bus exteriors must always be maintained, specifically paint and body, for an aesthetically pleasing appearance. The Proposer is responsible for using only quality grade soaps and cleaning solvents that will not damage the exterior or interior surfaces of the buses including advertisements. These solvents should also be environmentally friendly.

All graffiti, interior and exterior, that is cleanable shall be removed as soon as practicable, preferably before the vehicle is placed back in service. If the graffiti is obscene, or gang related, it shall be removed immediately, or the vehicle shall not be used in revenue service until corrected.

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shall be immediately reported to the City. All windows that are scratched/etched and hamper clear vision shall be reported to the City. Scratched/etched and hampered vision shall be defined to include bus wash abrasion, graffiti, and damage that exceeds 50% of the window or contains obscene or gang-related etching.

Seats shall be maintained in proper operating condition. All tears, cuts, gum, graffiti, and other damage shall be reported to be repaired by the City. The city will replace cushion materials that are worn or cannot be professionally repaired.

Proposer is responsible for steam cleaning and properly disinfecting, as soon as possible, if bodily fluids or solids are deposited on any seats and if seat cushion materials cannot be replaced.

All seats shall be free of excessive dust. Cushioned seats must be vacuumed, keeping dust to a minimum. Each revenue vehicle shall have the seats, stanchions, ceilings, side walls, and floors scrubbed, washed, or shampooed monthly. All seats and surfaces must be completely dry before being placed in revenue service.

Proposer will perform additional cleaning as directed by the City using approved cleaning agents in response to emergency or public health conditions.

Proposer shall provide all cleaning supplies and equipment to perform interior and exterior cleaning. The bus wash rack located at the City of Porterville Corporation Yard may be used if operable. Proposer is not relieved of cleaning the vehicles if a bus wash rack is not available or inoperable.

Note: Bus Stop cleaning and maintenance is an opportunity for Proposer to contract with a DBE.

J. ADA Equipment
All wheelchair lifts/ramps, tie-downs, and related equipment shall meet ADA requirements. Operator pre-trip inspections shall be utilized to check lift/ramp operation before pull-out. If the lift/ramp is inoperable at the time of pull-out, the vehicle shall be repaired or traded before pull-out. No vehicle shall be operated in revenue service without functioning ADA equipment. Doing so may be grounds for contract termination.

K. Onboard Technologies
PT vehicles are equipped with a variety of technologies, including passenger WiFi, security camera systems, electronic fare boxes, digital destination signs, automatic voice annunciators (AVA), automatic passenger counters (APC), and infotainment systems. Operator pre-trip inspections shall be utilized to verify operation of onboard technologies before pull-out. Proposer will report any onboard technology equipment not functioning properly to the City.

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L. Advertisement on Vehicles
Proposer shall make vehicles available for decaling and/or installation of advertisements. The advertising contractor will make every attempt to provide Proposer with at least 24 hours of notice. Most of the decaling and installation of advertisements shall take place on the weekends or after revenue service hours.

The Proposer shall be responsible for the cost of damages to the advertisements due to accident damage, abuse, or negligence on the Proposer’s part. The Proposer shall work with the City’s advertising contractor to reach mutual settlement for such damages.

M. Use of Vehicles and Equipment
Proposer understands that vehicles and equipment provided by the City under this Contract shall be used only to provide PT services unless preapproved by the City.

Other stipulations include:
• The Proposer’s right to use the vehicles and equipment is merely a license that is terminable at will by the City with reasonable notice, and such vehicles may not be assigned to the Proposer.
• The operation of vehicles utilized by Proposer in the performance of this Contract shall comply with all applicable federal, state, and local laws and regulations governing vehicles used for public transportation. • Proposer agrees that any equipment and/or technology purchased by Proposer through this RFP immediately becomes the property of the City.

The City will also retain the right to dictate the location of any equipment placed on PT vehicles and/or facilities, and PT equipment shall have priority consideration with regards to its placement. No modifications to PT vehicles, equipment or facilities will be permitted without prior written approval from the City.
• The City reserves the right to dictate what vehicle type may be used on a specific route or service (local fixed route, ADA paratransit, on-demand).

Furthermore, the City reserves the right to dictate to Proposer how many vehicles may be used for revenue service and/or on a PT route, and any additional vehicles beyond the permitted number for any service must be approved by the City in writing prior to their use.
• The use of any PT vehicles and equipment on other transit properties is strictly prohibited.

N. Training and Trainers
All training shall be administered by a qualified trainer. Trainers shall meet the following minimum requirements:

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• Must have at least three years of experience as an instructor. • Must possess a valid Class A or B California License, with air brakes, passenger endorsement, VTT, and current Medical Card.
• All new trainers must be observed instructing and be approved by the City before being used as an instructor.

O. Initial Operator Training
Initial Operator training shall include “Verified Transit Training” (VTT) with a minimum of sixty hours of classroom, which includes the following topics:
• Pre- and Post-trip inspection.
• Map and Schedule reading.
• Farebox, including logging on procedures, fares, transfers, passes, etc. • Onboard technologies, including logging on procedures. • Recording NTD information including Bus Number, Route, Run, Trip, Service and Revenue Odometer Readings.
• On-time Performance procedures.
• Bike rack usage.
• Emergency accident and incident procedures and reporting. • Defensive driving.
• Layover and relief procedures.
• Passenger relations, including dealing with difficult passengers. • Specialized elderly and disabled instructions, including ADA regulations, lift/ramp operating procedures, and sensitivity training. • Blood borne pathogens exposure control plan.

A minimum of twenty hours of individual behind the wheel initial training shall also be provided by a qualified trainer. Individual behind the wheel instruction is defined as the number of hours the student is behind the wheel with a trainer instructing one on one.

Proposer employees shall treat all passengers in a courteous and respectful manner consistent with good business practices. If the City determines that a pattern of indefensible customer complaints is established, Proposer shall upgrade its customer relations training program to the City’s satisfaction and retain its personnel as necessary to reduce complaints.

Proposer shall provide, for PT comment and approval, customer service standards that Proposer expects their employees to uphold while on duty. Proposer shall further describe how employees will be trained and held to these standards during the course of employment.

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P. Refresher Operator Training
On an annual basis, Proposer shall conduct an eight-hour refresher training course for its operators as required by the DMV in order to maintain VTT. This refresher course will include farebox and onboard technology retraining.

Q. Special Retraining
Proposer shall provide special retraining for operators who have been involved in a preventable accident, who fail to follow proper procedures, who have become lost on route, or who fail to use equipment correctly. Special training shall be made available for operators who may require it due to a change in bid selection or extended leave of absence.

Note: Operators who fail to maintain an unclassified revenue rate of less than 5% shall be retrained on the farebox operations. Operators who are unable or unwilling to maintain an unclassified revenue rate of less than 5% for three consecutive months following the retraining will be replaced. Operator who has 3 verified occurrences (in a single month) for passing up a passenger waiting at a bus stop shall receive retraining.

R. Employee Performance
Proposer shall be solely responsible for the performance of its employees and shall take appropriate action to ensure employees perform in a courteous and professional manner. This shall include the regular practice of ride checks and viewing video to monitor employee performance.

Note: Upon written demand of the City, the Proposer shall immediately remove ANY employee whom the City considers unsuitable for such work. Removed employees must be replaced within 24 hours.

S. Dispatch
At a minimum, Proposer shall have as many dispatchers as are required to perform all necessary functions at a level of performance acceptable to the City.

Dispatchers are responsible for coordination and communication with the operators and customers.

Dispatchers shall understand policies and procedures associated with PT services. Dispatchers must be able to communicate service-related information effectively. Dispatchers must be bilingual English/Spanish. Proposers shall require re-training if the City determines there is an unacceptable pattern or practice.

T. Dispatch Log
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The dispatchers will be required to keep a daily dispatch log for each service mode, which shall include, but not limited to:
• Vehicle assignment.
• Operator assignment.
• Pull-out and pull-in.
• Untimely pick-ups
• Late and missed trips.
• Excessively long trips.
• Road calls.
• All other incidents or dispatch calls that vary from normal or expected system operation.
• Accidents and incidents will be immediately reported to the City. • Dispatch logs shall be submitted to the City daily on the following business day.

U. Ticket Office
Proposer is responsible for sufficient staffing at the ticket counters at the Porterville Transit Center, between the hours of 6:00 am to 10:00 pm Monday through Saturday, and 8:00 am to 6:00 pm on Sunday. Proposer will be responsible for the sale of PT fare media. Proposer is responsible for securing and accounting all cash and point of sales transactions that take place in the ticket office.

Note: Proposers shall reconcile Ticket Office revenue daily and secure it in a vault.

Proposers are responsible for Ticket Office revenue, reconcile, and deposit funds.

V. Comments and Complaints
Comments and complaints are critical for maintaining high quality service standards and good relationships with partners and members of the public. It is in the best interest of both parties to minimize complaints regarding PT services.

Proposer shall direct all comments and complaints to the Porterville Transit Center, which Proposers will log and investigate.

Note: Proposers shall propose Customer Relations Management (CRM) software that documents all PT comments and complaints.

W. Federal/State Compliance
Proposers shall be present and responsive at audits or Federal Triennial Reviews or FTA Drug and Alcohol Compliance or as requested by the City for reporting on ADA policies, practices, or activities by Proposers staff. Proposers shall also be readily available at a moment’s notice for such events. Additionally, Proposer shall provide any reports requested by the City for such events for the purpose of RFP NO. 23/24-SR1971
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responding to or closing out any issues or findings.

Federal required contract clauses have been included in Attachment A and Attachment B.

X. Federal/State Reporting
The City requires specific data to meet federal and state reporting requirements.

Data shall be provided by the Proposer to the City on a scheduled and as needed basis. Operational data will primarily be used to meet National Transit Database (NTD) reporting requirements. Proposers are required to submit NTD data monthly.

The format in which this data is presented shall be determined by the City and provided to the Proposer upon award of the contract. The data required for monthly reporting shall be provided to the City not later than 7 days after the end of the month. Data required for annual reporting shall be provided to the City no later than 14 days after the end of the fiscal year. Data should be separately reported by service mode (fixed route, commuter, ADA paratransit, and on-demand), and shall include the following:
• Scheduled Revenue Hours
• Revenue Hours
• Scheduled Revenue Miles
• Revenue Miles
• Total Passengers
• Max number of vehicles in service per day of the week.

Proposers shall submit monthly and annual reports on the information collected in complying with FTA Alcohol and Drug Testing regulations. A copy shall be submitted to the City as part of the monthly reporting and invoicing package.

Proposer shall comply with all applicable federal and state laws and requirements including but not limited to the FTA Drug and Alcohol Testing Programs. The Proposer shall be required to furnish a Drug Screening Program. Proposer shall pay for all drug screens for Proposers employees.

Proposers shall submit reports on the information collected in complying with the Safety and Security regulations. A copy shall be submitted to the City as part of the monthly reporting and invoicing package.

Proposers shall be required to submit any reports (i.e., Disadvantaged Business Enterprise (DBE)) as required by the Federal Transit Administration, including reports related to sub-Proposers and work performed by them, to ensure 1) continued eligibility for federal and state funding and 2) the ability to finance operations efforts with such funding.

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Y. General Reporting
The City reserves the right to reject any reports that do not meet requirements.

The city may at its discretion remove or add a report(s) from the requirements or refine report requirements as needed to monitor PT services. Proposers shall ensure that employees are computer fluent to a level that any reports required by the City can be completed and submitted in a timely manner.

Z. Daily Reporting
The Proposer will report all vehicular collisions, accidents, and incidents involving any PT vehicles immediately to the City, including passenger falls. In addition, Proposers will notify the City in writing of the accident/incident within 24 hours of its occurrence. Proposers shall report passenger complaints and complaints related to safety or serious operational deficiencies immediately. Proposers will investigate all accidents and grade as to whether this event was preventable or non-preventable using industry standards. Failure to report such accidents/incidents in the manner and within the time frames specified herein will subject the Proposer to assessments.

Proposers shall provide daily reports to the City reporting the following in a manner dictated by the City:
• Missed Trips
• Any Supplemental Service/Trippers
• Road Calls
• Bus Swaps
AA. Other Monthly Reporting
Other Monthly reporting should include, but is not limited to the following items:
• On-time Performance Report
• Bus Stop and Shelter Cleaning and Maintenance Report
• Fleet Cleaning Report
• Unless otherwise waived, Proposer shall submit a Monthly Employee Staffing Report with its monthly invoice, due by the 10th calendar day of each month, that reports any position vacancies, turnover rate since the start of the current fiscal year, number of regular and overtime hours performed by non-salaried staff (by position category), and monthly salaries and benefits paid (by position category). This report shall further include the names of each employee, seniority, status (part-time, temporary, full-time), and health workforce information such as COVID-19 related information.

Proposers shall provide additional staffing details as required by the City.

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• Proposers shall submit a report and supporting documentation for any Bus Stop and Shelter maintenance expenses including prof of vendor payment and invoices.

BB. Paratransit and On-Demand Reporting
In addition to the basic operational data required by the NTD for paratransit and on-demand services, the Proposer shall provide the following information:
• Total booked trips.
• Total cancellations (defined as a trip that is booked then cancelled by the passenger any time before the trip is completed.
• Total no-shows.
• Total personal care attendants.
• Total lift assisted trips.
• On-time performance.

CC. Access to Records and Facilities
Proposers shall permit authorized representatives of the City to examine all data and records related to PT services on request. Proposer will maintain all reports and records pertaining to PT services and will make them available for review or inspection by the City for a period of 3 years from the Contract Termination Date.

Any and all data collected, and any work produced by Proposer, for and on behalf of the City shall be the property of the City. The City reserves the right to request this data or work from Proposer, as well as dictate the form in which Proposer shall provide the data or work.

DD. Service Reliability
Proposers shall provide timely and reliable transit services. This includes maintaining trip completion levels and on-time performance operating levels within the specified arrival and departure times as established by the City’s performance objectives. On-time performance will be closely monitored by the City and will be computed on a monthly basis by the Proposer. The City shall not be obligated to pay Proposer for missed trips. Deductions may be assessed by the City for trips missed and other areas of non-performance in accordance with the provisions included in this document. Any additional service, beyond scheduled, must be preapproved by the City.

Note: The City is seeking Proposers to propose a computer assisted dispatching (CAD) and automatic vehicle locating (AVL) systems to operate the Porterville Transit Center and monitor operations.

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EE. Committee and Management Meetings
The proposer’s management team are required to attend all Committee and Management meetings scheduled by the City. There will be times when the services operated by the Proposer are the topic of discussion (Paratransit Coordinating Council, City Council Meetings, Social Service Technical Advisory Committee, etc.). Whenever possible, the City will notify the Proposer in advance of concerns that might be raised. Should comments be directed to Proposer’s operational issues, the Proposer shall submit to the City within 7 days a plan to address the issues discussed.

FF.Transit Workers Focus Group
Proposer will allow the City to coordinate an internal committee of Proposer’s nonmanagement employees to identify internal service issues, public-facing service issues, and engage with non-management employees. This committee will be made up of 10 random Proposer’s non-management staff with a mix of job classifications. Key City staff will be present at the meetings.

GG.Technology
The Proposer will support innovative efforts and investments, such as technology not already owned and operated by the City and innovative dispatching methods which can enhance the quality and level of service, while focusing on maximizing ridership, coverage, and efficiencies.

The City is seeking a third-party contractor that is interested in a spirt of partnership and cooperation to propose an innovative computer assisted dispatching (CAD), automatic vehicle locating (AVL), and customer relations management (CRM) software and equipment to assist with PT functions such as trip reservations, monitoring on-time performance, customer service, and communications.

Proposer will provide the following software and equipment that the City and Proposer will be using:

1. Computer Assisted Dispatch – Ecolane, TripSpark or similar.

2. Automatic Vehicle Location – Ecolane, TripSpark or similar

3. Customer Relations – Happy Fox or similar
The Proposer will be a strong partner in exploring future technology and systems for use by the City.

B. Documents Required After Award
Upon the CITY’S acceptance of a proposal, the successful PROPOSER will be required to execute and return a Contract furnished by the CITY, along with a Performance Bond, in the amount of twenty-five percent (25%) of the first-year contract value, and all Tree's Sierra Management Inc.

Multi Year Price Plan
(Fixed Operational Costs)
Costs Per Month
Tree's Sierra Management Inc.

Cost Elements Year 1 (24‐25) Year 2 (25‐26) Year 3 (26‐27) Year 4 (27‐28) Year 5 (28‐29) General Manager
Wages $119,995.00 $125,994.75 $129,774.59 $132,370.08 $135,017.49Payroll Taxes $11,879.51 $12,473.48 $12,847.68 $13,104.64 $13,366.73 Workers' Compensation $1,799.93 $1,889.92 $1,946.62 $1,985.55 $2,025.26 Sick/Vacation/Holiday $10,199.58 $10,709.55 $11,030.84 $11,251.46 $11,476.49Health Insurance $10,799.55 $11,339.53 $11,679.71 $11,913.31 $12,151.57 Uniforms $599.98 $629.97 $648.87 $661.85 $675.09Training $2,999.88 $3,149.87 $3,244.36 $3,309.25 $3,375.44Drug Testing and Physicals $299.99 $314.99 $324.44 $330.93 $337.54401K $3,599.85 $3,779.84 $3,893.24 $3,971.10 $4,050.52 Employee Incentives $2,399.90 $2,519.90 $2,595.49 $2,647.40 $2,700.35 Operations Manager
Wages $89,995.00 $94,494.75 $97,329.59 $99,276.18 $101,261.71Payroll Taxes $8,909.51 $9,354.98 $9,635.63 $9,828.34 $10,024.91 Workers' Compensation $1,349.93 $1,417.42 $1,459.94 $1,489.14 $1,518.93 Sick/Vacation/Holiday $7,649.58 $8,032.05 $8,273.02 $8,438.48 $8,607.25Health Insurance $8,099.55 $8,504.53 $8,759.66 $8,934.86 $9,113.55 Uniforms $449.98 $472.47 $486.65 $496.38 $506.31Training $2,249.88 $2,362.37 $2,433.24 $2,481.90 $2,531.54Drug Testing and Physicals $224.99 $236.24 $243.32 $248.19 $253.15401K $2,699.85 $2,834.84 $2,919.89 $2,978.29 $3,037.85 Employee Incentives $1,799.90 $1,889.90 $1,946.59 $1,985.52 $2,025.23 "Attachment B"
Tree's Sierra Management Inc.

Multi Year Price Plan
(Fixed Operational Costs)
Costs Per Month
Safety & Training ManagerWages $74,975.00 $78,723.75 $81,085.46 $82,707.17 $84,361.32Payroll Taxes $7,422.53 $7,793.65 $8,027.46 $8,188.01 $8,351.77Workers' Compensation $1,124.63 $1,180.86 $1,216.28 $1,240.61 $1,265.42Sick/Vacation/Holiday $6,372.88 $6,691.52 $6,892.26 $7,030.11 $7,170.71Health Insurance $6,747.75 $7,085.14 $7,297.69 $7,443.65 $7,592.52 Uniforms $374.88 $393.62 $405.43 $413.54 $421.81Training $1,874.38 $1,968.09 $2,027.14 $2,067.68 $2,109.03Drug Testing and Physicals $187.44 $196.81 $202.71 $206.77 $210.90 401K $2,249.25 $2,361.71 $2,432.56 $2,481.22 $2,530.84Employee Incentives $1,499.50 $1,574.48 $1,621.71 $1,654.14 $1,687.23Road Supervisors (4FT) Wages $229,299.20 $240,764.16 $247,987.08 $252,946.83 $258,005.76Payroll Taxes $22,700.62 $23,835.65 $24,550.72 $25,041.74 $25,542.57Workers' Compensation $3,439.49 $3,611.46 $3,719.81 $3,794.20 $3,870.09Sick/Vacation/Holiday $19,490.43 $20,464.95 $21,078.90 $21,500.48 $21,930.49Health Insurance $20,636.93 $21,668.77 $22,318.84 $22,765.21 $23,220.52 Uniforms $1,146.50 $1,203.82 $1,239.94 $1,264.73 $1,290.03Training $5,732.48 $6,019.10 $6,199.68 $6,323.67 $6,450.14Drug Testing and Physicals $573.25 $601.91 $619.97 $632.37 $645.01 401K $6,878.98 $7,222.92 $7,439.61 $7,588.40 $7,740.17Employee Incentives $4,585.98 $4,815.28 $4,959.74 $5,058.94 $5,160.12 Tree's Sierra Management Inc.

Multi Year Price Plan
(Fixed Operational Costs)
Costs Per Month
Dispatchers (3FT)Wages $166,358.40 $174,676.32 $179,916.61 $183,514.94 $187,185.24Payroll Taxes $16,469.48 $17,292.96 $17,811.74 $18,167.98 $18,531.34Workers' Compensation $2,495.38 $2,620.14 $2,698.75 $2,752.72 $2,807.78Sick/Vacation/Holiday $14,140.46 $14,847.49 $15,292.91 $15,598.77 $15,910.75Health Insurance $14,972.26 $15,720.87 $16,192.49 $16,516.34 $16,846.67 Uniforms $831.79 $873.38 $899.58 $917.57 $935.93Training $4,158.96 $4,366.91 $4,497.92 $4,587.87 $4,679.63Drug Testing and Physicals $415.90 $436.69 $449.79 $458.79 $467.96 401K $4,990.75 $5,240.29 $5,397.50 $5,505.45 $5,615.56Employee Incentives $3,327.17 $3,493.53 $3,598.33 $3,670.30 $3,743.70Customer Service Agent (3FT) Wages $116,939.00 $122,785.95 $126,469.53 $128,998.92 $131,578.90Payroll Taxes $11,576.96 $12,155.81 $12,520.48 $12,770.89 $13,026.31Workers' Compensation $1,754.09 $1,841.79 $1,897.04 $1,934.98 $1,973.68Sick/Vacation/Holiday $9,939.82 $10,436.81 $10,749.91 $10,964.91 $11,184.21Health Insurance $10,524.51 $11,050.74 $11,382.26 $11,609.90 $11,842.10 Uniforms $584.70 $613.93 $632.35 $644.99 $657.89Training $2,923.48 $3,069.65 $3,161.74 $3,224.97 $3,289.47Drug Testing and Physicals $292.35 $306.96 $316.17 $322.50 $328.95 401K $3,508.17 $3,683.58 $3,794.09 $3,869.97 $3,947.37Employee Incentives $2,338.78 $2,455.72 $2,529.39 $2,579.98 $2,631.58 Tree's Sierra Management Inc.

Multi Year Price Plan
(Fixed Operational Costs)
Costs Per Month
HR ManagerWages $77,995.00 $81,894.75 $84,351.59 $86,038.62 $87,759.40Payroll Taxes $7,721.51 $8,107.58 $8,350.81 $8,517.82 $8,688.18Workers' Compensation $1,169.93 $1,228.42 $1,265.27 $1,290.58 $1,316.39Sick/Vacation/Holiday $6,629.58 $6,961.05 $7,169.89 $7,313.28 $7,459.55Health Insurance $7,019.55 $7,370.53 $7,591.64 $7,743.48 $7,898.35 Uniforms $389.98 $409.47 $421.76 $430.19 $438.80Training $1,949.88 $2,047.37 $2,108.79 $2,150.97 $2,193.98Drug Testing and Physicals $194.99 $204.74 $210.88 $215.10 $219.40 401K $2,339.85 $2,456.84 $2,530.55 $2,581.16 $2,632.78Paychex Software $30,622.80 $31,541.48 $32,487.73 $33,462.36 $34,466.23Support Staff (x2) Wages $66,995.00 $70,344.75 $72,455.09 $73,904.19 $75,382.28Payroll Taxes $6,632.51 $6,964.13 $7,173.05 $7,316.52 $7,462.85Workers' Compensation $1,004.93 $1,055.17 $1,086.83 $1,108.56 $1,130.73Sick/Vacation/Holiday $5,694.58 $5,979.30 $6,158.68 $6,281.86 $6,407.49Health Insurance $6,029.55 $6,331.03 $6,520.96 $6,651.38 $6,784.41 Uniforms $334.98 $351.72 $362.28 $369.52 $376.91Training $1,674.88 $1,758.62 $1,811.38 $1,847.60 $1,884.56Drug Testing and Physicals $167.49 $175.86 $181.14 $184.76 $188.46 401K $2,009.85 $2,110.34 $2,173.65 $2,217.13 $2,261.47Additional Support Accountant / CPA $6,000.00 $6,300.00 $6,615.00 $6,945.75 $7,293.04 Training Software & Equipm $20,000.00 $21,000.00 $22,050.00 $23,152.50 $24,310.13 Tree's Sierra Management Inc.

Multi Year Price Plan
(Fixed Operational Costs)
Costs Per Month
General Liability $86,749.93 $108,437.41 $135,546.77 $169,433.46 $211,791.82Bodily Injury Included Included Included Included IncludedPersonal Injury Included Included Included Included IncludedBroad from Property Dama Included Included Included Included Included Contractual Liability Included Included Included Included IncludedCross‐Liability Included Included Included Included Included Products Liability Included Included Included Included IncludedCompleted Operations Liab Included Included Included Included Included Professional Liability $9,500.00 $9,975.00 $10,473.75 $10,997.44 $11,547.31Automobile Liability $58,101.83 $72,627.29 $90,784.11 $113,480.14 $141,850.17Performance Bond $19,317.37 $20,283.24 $21,297.40 $22,362.27 $23,480.38Office Supplies $7,500.00 $7,875.00 $8,268.75 $8,682.19 $9,116.30 Other Equipment ‐ Business
Computer Supplies $6,775.00 $3,000.00 $3,150.00 $3,307.50 $3,472.88Transit Center Internet $2,400.00 $2,472.00 $2,546.16 $2,622.54 $2,701.22Support Vehicles x3 $36,000.00 $37,800.00 $39,690.00 $41,674.50 $43,758.23 Gas x3 $24,750.00 $25,987.50 $27,286.88 $28,651.22 $30,083.78 Vehicle Maintenance x3 $9,925.00 $10,421.25 $10,942.31 $11,489.43 $12,063.90Computer Assisted Dispatching (CAD) Software Via Software
($3,840 Per Vehicle Qua. 8) $30,720.00 $32,256.00 $33,868.80 $35,562.24 $37,340.35 Tripshot Software
($4,320 Per Vehicle Qua. 17) $73,440.00 $75,650.00 $77,945.00 $80,325.00 $82,705.00 Tree's Sierra Management Inc.

Multi Year Price Plan
(Fixed Operational Costs)
Costs Per Month
Tablet ‐ Startup Cost $7,625.00 $3,050.00 $3,202.50 $3,362.63 $3,530.76 **(25 Tablets Contingent on equipment returning back to Porterville) (10 Replacements per year)
Mobile Data Plan $6,500.00 $6,825.00 $7,166.25 $7,524.56 $7,900.79 **(25 Data Plan Contingent on equipment returning back to Porterville) Automatic Vehicle Locating (AVL)VIA / TRIPSHOT
AVL Software Licensing Included Included Included Included Included AVL Hardware Included Included Included Included IncludedCustomer Relations Management (CRM) Happy Fox Software $3,120.00 $3,240.00 $3,360.00 $3,480.00 $3,600.00 (5 Agents)
Technology Start‐up CostVia Implementation $27,000.00 ‐‐‐‐ Tripshot Implementation $10,000.00 ‐‐‐‐
Mobilization Start‐up Cost $10,000.00 ‐‐‐‐
Subtotal Cost $1,775,856.65 $1,833,041.38 $1,931,610.61 $2,029,343.51 $2,142,296.63 Overhead (10%) $177,585.66 $183,304.14 $193,161.06 $202,934.35 $214,229.66Profit (9.5%) $168,706.38 $174,138.93 $183,503.01 $192,787.63 $203,518.18 Total Fixed Costs $2,122,148.70 $2,190,484.45 $2,308,274.68 $2,425,065.50 $2,560,044.47 Fixed Costs per Month $176,845.72 $182,540.37 $192,356.22 $202,088.79 $213,337.04 Multi‐Year Price Plan
(Routes, ADA Paratransit, On‐Demand)
Cost Per Revenue Hour
Tree's Sierra Management Inc.

Porterville
Cost Elements Year 1 (24‐25) Year 2 (25‐26) Year 3 (26‐27) Year 4 (27‐28) Year 5 (28‐29) Wages $1,237,461.60 $1,299,334.68 $1,338,314.72 $1,365,081.01 $1,392,382.64Payroll Taxes $122,508.70 $128,634.13 $132,493.16 $135,143.02 $137,845.88Workers' Compensation $136,120.78 $142,926.81 $147,214.62 $150,158.91 $153,162.09Sick/Vacation/Holiday $105,184.24 $110,443.45 $113,756.75 $116,031.89 $118,352.52Health Insurance $111,371.54 $116,940.12 $120,448.32 $122,857.29 $125,314.44 Uniforms $6,187.31 $6,496.67 $6,691.57 $6,825.41 $6,961.91Training $61,873.08 $64,966.73 $66,915.74 $68,254.05 $69,619.13Drug Testing and Physicals $3,093.65 $3,248.34 $3,345.79 $3,412.70 $3,480.96 401K $37,123.85 $38,980.04 $40,149.44 $40,952.43 $41,771.48 Subtotal Cost $1,820,924.74 $1,911,970.98 $1,969,330.11 $2,008,716.71 $2,048,891.05 Overhead (8.5%) $154,778.60 $162,517.53 $167,393.06 $170,740.92 $174,155.74Profit (8.25%) $150,226.29 $157,737.61 $162,469.73 $165,719.13 $169,033.51Total Cost $2,125,929.64 $2,232,226.12 $2,299,192.90 $2,345,176.76 $2,392,080.30 Total Estimated Revenue Hours 40,000 40,000 40,000 40,000 40,000 Cost Per Revenue Hour $53.15 $55.81 $57.48 $58.63 $59.80 Miscellaneous Requirements
Cost Per Rev. Hour (Extra Services) $53.15 $55.81 $57.48 $58.63 $59.80 Multi‐Year Price Plan
(Bus Stop Cleaning/Maintenance)
Cost Per Month
Tree's Sierra Management Inc.
(Fleet Washing ‐ Shelter Maintenance)
Cost Elements Year 1 (24‐25) Year 2 (25‐26) Year 3 (26‐27) Year 4 (27‐28) Year 5 (28‐29) Maintenance+ 3FT
Wages $120,369.60 $126,388.08 $130,179.72 $132,783.32 $135,438.98Payroll Taxes $11,916.59 $12,512.42 $12,887.79 $13,145.55 $13,408.46Workers' Compensation $1,805.54 $1,895.82 $1,952.70 $1,991.75 $2,031.58Sick/Vacation/Holiday $10,231.42 $10,742.99 $11,065.28 $11,286.58 $11,512.31Health Insurance $10,833.26 $11,374.93 $11,716.18 $11,950.50 $12,189.51 Uniforms $601.85 $631.94 $650.90 $663.92 $677.19Training $3,009.24 $3,159.70 $3,254.49 $3,319.58 $3,385.97Drug Testing and Physicals $300.92 $315.97 $325.45 $331.96 $338.60 401K $3,611.09 $3,791.64 $3,905.39 $3,983.50 $4,063.17Bus Stop Cleaning Supplies $6,615.00 $6,813.45 $7,017.85 $7,228.39 $7,445.24Non‐Revenue Vehicles x2 $22,450.00 $23,572.50 $24,751.13 $25,988.68 $27,288.12Gas $21,475.00 $22,548.75 $23,676.19 $24,860.00 $26,103.00Vehicle Maintance $6,625.00 $6,956.25 $7,304.06 $7,669.27 $8,052.73Equipment $5,512.50 $5,677.88 $5,848.21 $6,023.66 $6,204.37Subtotal Cost $225,357.01 $236,382.32 $244,535.33 $251,226.64 $258,139.23 Overhead (10%) $22,535.70 $23,638.23 $24,453.53 $25,122.66 $25,813.92 Profit (9.5%) $21,408.92 $22,456.32 $23,230.86 $23,866.53 $24,523.23 Total Fixed Costs $269,301.63 $282,476.87 $292,219.72 $300,215.84 $308,476.39 Fixed Costs Per Month $22,441.80 $23,539.74 $24,351.64 $25,017.99 $25,706.37 Optional: Bus Stop & Shelter Install $38.59 $40.52 $41.74 $42.57 $43.42 (Per Employee & Equipment)
Multi‐Year Price Plan
(Transit Center Cleaning)
Cost Per Month
Tree's Sierra Management Inc.

Porterville Transit Center
Cost Elements Year 1 (24‐25) Year 2 (25‐26) Year 3 (26‐27) Year 4 (27‐28) Year 5 (28‐29) Janitorial Staff (2 FT)
Wages $78,005.00 $81,905.25 $84,362.41 $86,049.66 $87,770.65Payroll Taxes $7,722.50 $8,108.62 $8,351.88 $8,518.92 $8,689.29Workers' Compensation $1,170.08 $1,228.58 $1,265.44 $1,290.74 $1,316.56Sick/Vacation/Holiday $6,630.43 $6,961.95 $7,170.80 $7,314.22 $7,460.51Health Insurance $7,020.45 $7,371.47 $7,592.62 $7,744.47 $7,899.36 Uniforms $390.03 $409.53 $421.81 $430.25 $438.85Training $1,950.13 $2,047.63 $2,109.06 $2,151.24 $2,194.27Drug Testing and Physicals $195.01 $204.76 $210.91 $215.12 $219.43 401K $2,340.15 $2,457.16 $2,530.87 $2,581.49 $2,633.12
Cleaning SuppliesSupplies $12,500.00 $12,875.00 $13,261.25 $13,659.09 $14,068.86Subtotal Cost $117,923.76 $123,569.95 $127,277.04 $129,955.20 $132,690.89Overhead (10%) $11,792.38 $12,356.99 $12,727.70 $12,995.52 $13,269.09Profit (9.5%) $11,202.76 $11,739.14 $12,091.32 $12,345.74 $12,605.63 Total Fixed Costs $140,918.89 $147,666.08 $152,096.07 $155,296.46 $158,565.62 Fixed Costs Per Month $11,743.24 $12,305.51 $12,674.67 $12,941.37 $13,213.80 Multi‐Year Price Plan
(Hardware / Software Options)
Cost Per Month
Tree's Sierra Management Inc.

Porterville Transit
Cost Elements Year 1 (24‐25) Year 2 (25‐26) Year 3 (26‐27) Year 4 (27‐28) Year 5 (28‐29) Hardware / Software Options
Optional: In‐Vehicle Camera $12,000.00 $1,500.00 $1,545.00 $1,591.35 $1,639.09Procurement Cost (40 Cameras) (5 Replacements per year)
Optional: In‐Vehicle Camera Ongoing $25,920.00 $26,697.60 $27,498.53 $28,323.48 $29,173.19 Software Cost (40 Cameras)
Mounting Hardware $11,750.00 $5,750.00 $6,037.50 $6,339.38 $6,656.34**(40 Mounts Contingent on equipment returning back to Porterville) **Consultant $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 Total Fixed Costs $74,670.00 $58,947.60 $60,081.03 $61,254.21 $62,468.62 Fixed Costs Per Month $6,222.50 $4,912.30 $5,006.75 $5,104.52 $5,205.72

Porterville City CouncilJune 18, 2024

Porterville City Council
June 18, 2024